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HomeMy WebLinkAboutCC July 17, 2001 CITY OF ANDOVER / 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US Regular City Council Meeting - Tuesday, July 17,2001 Call to Order-7:00 P.M. Agenda Approval Resident Forum a. Update of Street Repairs, Watermain Extensions & City Boulevard Maintenance in Green Acres - Engineering b. Nature's Run Development Concerns - Planning Approval of Minutes (7/3/01) Consent Items 1. Accept Feasibility Report/Waive Public Hearing/99-37/1680 Andover Blvd NW/SS-WM - Engineering 2. Approve Easement Encroaclunent Agreement/OI-17/1204 - 1515t Ave NW - Engineering 3. Approve Tobacco License/Food n Fuel - Clerk 4. Approve Non-Intoxicating Off Sale Liquor License/Food n Fuel - Clerk 5. Appointment Recommendation - Community Development - Administration 6. Receive Update/Land Use Changes/Yamaha Property/Coon Rapids - Planning 7. Approve Amendment to Ordinance No. 216 -Administration 8. Consider Approval of Council Policies - Various - Administration \, 9. Authorize RFPffransportation PlanningIProject 01-18 - Engineering , J 10. Authorize RFP/Auditor Firms - Finance' 11. Consider Council Chambers Technology Improvements - Administration 12. Approve Amendment to Ordinance No. 250, Transient Merchant Ordinance - Clerk Discussion Items 13. Receive Anoka County Sheriff Departrnent Monthly Report - Administration 14. Hold Public Hearing/00-5/Street and Curb Improvements/7th Avenue Area - Engineering 15. Approve Amended Special Use Permit/PUD/Alternate Townhome Design/Nature's Run - Planning 16. Review Pricing/01-2/New Ball Field Facility West of High School, Continued (Supplemental) - Engineering 17. Receive City Development Fee Survey - Planning 18. Approve Amendment to Ordinance No. 214, Tree Preservation - Planning 19. Approve Amendment to Ordinance No. 114, Wetland Buffer - Planning Staff Items 20. Set Date for Ribbon Cutting Ceremony/01-5/New Skateboard Park Grand Opening - Engineering Mayor/Council Input a. Executive Session 1. Pending Litigation - Woodland Development - Administration 2. Pending Litigation - Anoka County - Finance Payment of Claims Adjournment " '-/ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304? (763) 755-5100 FAX (763) 755-8923 ? WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratorflV" FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: July 17,2001 INTRODUCTION " The following minutes have been provided by Peach Associates for approval by the City i Council: July 3, 2001 Regular Council Meeting E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers ,Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. If for any reason you did not receive the e-mail version, please contact me. ACTION REOUESTED Council is requested to approve the minutes listed above. Respectfully submitted, U {/ffi Vicki V olk City Clerk / 8 :ITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W,. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CJ.ANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrat0I9'.;Y FROM: Scott Erickson, City Engineer SUBJECT: Update of Street Repairs, Watermain Extensions & City Boulevard Maintenance in Green Acres - Engineering DATE: July 17, 2001 INTRODUCTION Mr. Carroll Abbott of 2917 - l42nd Lane NW had requested clarification of three issues he had raised during resident's forum at the July 5,2001, City Council meeting. The responses to Mr. Abbot's questions have been researched and are responded to in this report DISCUSSION The questions Mr. Abbott had requested clarification on are as follows: Question #1: What are the City's plans for extension of water main to the Smith's Green Acres neighborhood? Answer #1: At this point in time the City has not identified a project to bring City water service into this neighborhood. If the neighborhood is interested in exploring the possibility of having City water, a petition is typically walked through the neighborhood by one of the neighborhood residents. If there were enough neighborhood support to investigate the feasibility and cost of bringing water to the area the neighborhood would submit a petition to the City of Andover for City Council consideration. At the point in time when the streets would be reconditioned a discussion between the neighborhood and the City would need to occur to evaluate the possibility of City water service for this area. (See Answer to question #2 to the status of street reconditioning for the neighborhood. ) Question #2: What is the City plan for street repair in the neighborhood, specifically at the locations of l42nd Ave./Dahlia St. and Heather St./142nd Ln.? Answer #2: At this point in time the City of Andover has not identified a street reconditioning project for the neighborhood. Staff is currently developing a pavement management system for Mayor and Council Members July 17, 2001 Page 2 of2 the City and is also moving forward with the development of a five year Capital Improvement Program to better define and prioritize improvement needs throughout the City. The streets in the Green Acres area are approximately 25 years old and at a point where routine maintenance has limited effect and a more extensive street repair project for the neighborhood will need to be considered. As project priorities are further defined throughout the City and as funding is available this area will need to be further evaluated and prioritized for street improvements. The two locations Mr. Abbott identified in need of street repair will need to be included in the prioritization of street improvement projects for the City. The streets were crack sealed and seal coated in the last five years. The Public Works Street Department will continue to perfonn routine maintenance in the area until a more extensive street rehabilitation project is identified. Question #3: To what extent does the City maintain the boulevards? Answer #3: Based on Ordinance 106, Section I, Boulevard Use, the owner or occupant of property abutting public rights-of-way are responsible for maintaining the boulevard adjacent to their property. The City Public Works Department has mowed various easement and boulevard areas in the past where vehicle safety has been a concern. The majority of any mowing activity has been in the rural undeveloped areas of the City. There have been occasions where boulevards have been mowed in the urban area if a problem or safety issue is detennined to exist. The City typically relies on the property owners to maintain the boulevard as required under Ordinance 106. ACTION REOUESTED The City Council is requested to receive this infonnation in response to Mr. Abbott's concerns. ;:;:;z: Scott Erickson cc: Carroll Abbott, 2917 - 142nd Lane NW - ~ I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 106 Ordinance No. 95, 95A and 95B are hereby repealed. The City Council of the City of Andover hereby ordains: Section l. Boulevard Use. A: Except as prohibited by this Ordinance or by other provisions of City Ordinances, the owner or occupant of property abutting public right-of-way shall be responsible for maintenance of the boulevard on their property. At a minimum the grass shall be cut and any trees or shrubs shall be maintained. B: Improvements to boulevard areas, except as noted in exceptions, may be allowed as long as such improvement does not impair, interfere, or offer a potential threat of damage to City vehicles when snow plowing. The Ci ty shall not be responsible or liable for injury to or from such improvements. The owner or occupant, by placing or using boulevard areas for improvements, agrees in doing so to hold the City harmless for any and all claims of any injury or damage to or from such improvements. Any city-owned equipment such as sewer and water lines, damaged or impaired by such boulevard improvement, shall be remedied at the home owners or occupants cost. Section 2. Paramount Public Use. A: The City, its agents and or any utility company authorized by law or the City to use the boulevard area, shall have a paramount right to use the area subject to control by the City. Any improvements in the boulevard shall be removed at the owners or occupants expense if the boulevard is needed for a paramount use. The City or its agents or utility company shall not be liable to repair or replace such boulevard improvements damaged or removed during authorized work in the boulevard. Section 3. Exceptions. A: No encroachment of any kind shall be permitted within a sight triangle as defined in City Ordinance 8. B: No encroachment shall be permitted within eight ( 8' ) feet of the curb in urban areas and to the rear of the ditch in rural areas. In the case where there is no ditch, the distance shall be eight (8' ) feet. - ~- , CITY OF ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: David 1. Carlberg, Community Development Director ~ SUBJECT: Nature's Run Development Concerns - Planning DATE: July 17, 2001 INTRODUCTION At the July 3,2001 City Council meeting, Tom Enzmann, 1718 Andover Boulevard NW, during resident Forum, raised a number of issues regarding the Nature's Run plat. The following is a response to the comments and concerns of Mr. Enzmann's. DISCUSSION I Variances given because of precedence already established with Aztec Estates. Concern: Mr. Enzmann raised the issue that the variances (development standards) granted with the Nature's Run plat were approved due to a precedence established with the approval of the Aztec Estates project. Mr. Enzmann does not think the Aztec Estates project is proceeding therefore a precedence has not been set, allowing the Council, in his opinion, to revisit approvals given to the Nature's Run development. Response: The Council did approve development standards for Nature's Run similar to that of Aztec Estates. Issues currently exist between the property owner and developer of that project. However, Ordinance No. 10, the Platting Ordinance requires the developer to file a final plat within one year of the approval of the preliminary plat. The Aztec Estates project is an approved project and still has ample time to be finalized within the ordinance requirements. However, the actual construction of this project could be delayed another year. ) - Several items recommended at the sketch plan phase not done on the preliminary plat. Concern: Mr. Enzmann raised the issue that several items that were recommended in the sketch plan phase were not done on the preliminary plat. More specifically the removal of the shared driveway and houses behind the existing homes located along Andover Boulevard NW. Response: In reviewing the minutes from both the Planning and Zoning Commission meeting (May 23, 2000) and the City Council meeting (June 6, 2000) regarding the sketch plan review of the project, the developer removed a private drive and four of the units behind Mr. Enzmann's house as directed by the City Council. These units were shifted to the area originally proposed as commercial on the sketch plan (see attached plan). In addition, during Council review of the preliminary plat at the February 20,2001 meeting, the Council directed the developer to remove two of the units on the cul-de-sac in the northeast comer of the project. The density was reduced from 56 to 54 units. Modifications to the plat have been made to accommodate this request. Grading was not done to specifications. Concern: Grading plan changed behind his property removing natural vegetation. Response: The grading plan was revised by the developer's engineer in the area behind Mr. I Enzmann's house. Mr. Enzmann alerted Staff of the changes he had discovered while reviewing the plan and Staff immediately contacted the developer's engineer to have them change the grading plan back to the approved plan, which has been done. The developer's engineer has recently made minor adjustments to the grading plan by deepening the stormwater ponds by a approximately a foot in order to provide additional on-site fill to balance the site. The adjustments to the ponds have also resulted in the lowering of the 100 year flood elevation and minor adjustments (lowering) to some of the low floor elevations. The drainage patterns, location of the outlet/inlet structures and storm water pipes remain as originally approved. The lowering of the 100 year flood elevation does not have a negative impact on any adjacent property or any of the proposed townhome units. Proper separations between the low floors and the 100 year are still being maintained. Based on the review by this office, the City Engineer, Administrator, and with the concurrence of the City Attorney, these changes are not deemed to be significant enough to warrant Council reapproval. / , , City re-review of the plat j Concern: Mr. Enzmann questioned if the City Council could review the preliminary plat again based on changes being made to the townhome style (Amending of the Special Use Permit for the Planned Unit Development, Item No. 15.). Council Member Trude also requested the City Attorney review the ability of the Council to look at the density issue again. Response: In consultation with the City Attorney's Office relative to appropriate planning procedures, it is recommended that the review of the changes to the townhome style later on the agenda be limited to review of those changes exclusively. The density, configuration of the units, lot lines and building pad locations are not being modified. The grading plan is being adjusted as indicated with the deepening of the storm water ponds and lowering of 100 year flood elevations and low floor elevations. However, these changes are minor in nature and do not effect the overall site design of the development. The City Attorney will be providing a verbal legal opinion on whether it is appropriate for the Council to revisit the density of the project after approval has been given to the original application for a Special Use Permit for the Planned Unit Development. SIDE NOTE: There is no longer the issue ofa Native American burial mound on the Nature's Run site. Attached is a letter from Mark Dudzik, State Archaeologist indicating records show the mound to be located in Section 26. Nature's Run is located in Section 27. / ACTION REOUIRED Accept the responses to Mr. Enzmann's concern. Respectfully submitted, ~/fL&v David 1. Carlberg Community Development Director Cc: Tom Enzmann - 1718 Andover Blvd. NW I ~:g I 'I' I .'l II d ~~ "1 0 II' rl . ~~ ~ . ~WilO.... I ~ I.! tl!! ".. II · III . OQ iD 'I' fii ~(y UK!:i1 ., I I III fil .~ ~~~, Ii ijll! I .. ~ dl I I '~ ! I iji ~ 8~~ I !: !ill ~ I : lln I lIjE ' I I 'II l'l" I J .. ~ If 0 .+ '~I !l is ~ ' 3 o 00 I !~!:,~ !.! ! l I · I ititi' Ii .. R ~ " .~~~ ~ ~ ~gl:!~ h d:.. ~ 8 r ... II~ II ~ ~ ~ ~~ .lim!IU i . ~~, n Ud llni; 11111 ! Ii I .... 11i~!d ii , I! (\_____'J'_ ".." \ l "",__L_.._....-J r , I I' ---_.-'\ I. \ / I . C--/ ~ ~-TT--T\ -/ i I / ' / I \ , ,'" I ' ! 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I \ ~ 11i'i! ,=1-,\ I: \. ~ 't ! __ ,)' j I J'l't: 8..~ ~ /~,..,!; I UN '\ill ~A::. )_..':1' \U I I, I I :-rl--/-,------ , !'" / , 'I 0 \ I I\L../ - I I , I "r...... 0 I " , ,i- ., I ! I I I " I ~U---------- 1 : <~..-..___ ~ ~ I 1(1-_0 I : I I , !; I ~ I ' I I !, I , ' , I' I I :; I I I I I r-'----O------ J : I I I I I : I I..",.. D ~ rTi,--<._u_n_n_,- I ' II-Tn I" <~'-- ] 0()f)llJNdJ()3~~1 000 ~S'tATE~C RECEIVED \ July 5, 2001 :: ~\, o 0 III t'"" U 0 JUL 9 ~ $2 2001 David Carlberg, Director "O...!7 Community Development, City of Anoka ~lNNEso~~ CITY OF ANDOVER 1685 Crosstown Boulevard NW Andover, MN 55304 RE: D.H Land Company / Nature's Run residential development project (discharge fill); Anoka County, T32N/R24/Section 27 - potential Native American "burial mound" issue (21-AN-OOOa) Dear Mr. Carlberg, Thank you for your recent inquiry re: the above project. As discussed previously, the State Historic Preservation Office (SHPO) had previously reviewed this project for potential impacts to cultural resources. In their'correspondence of 02.18.200, SHPO reported thatthere was a "burial area" (site 21-AN-000a) in the vicinity ofthe project, and indicated that provisions ofMS 307.08 (section of the "Private Cemeteries Act") would need to be considered. OSA had opportunity to review and comment on this potential burial issue. In the course of reviewing same, \ it became evident that the reported burial area - a Native American burial mound - was actually located in T32N/R24/Section 26 rather than Section 27 as reported by SHPo. This reoorted location (section 261 is well outside of the orooosed oroiect area. Additionally, the precise location ofthis poorly documented feature within Section 26 is poorly known, the reported shape of the mound (described as an "almost perfect cone") rather atypical for such mounds, it was previously excavated (and so little else might remain of the original feature), and the findings rather equivocal (a possible decomposed human tooth; see enclosure). Do not hesitate to contact me further if you require additional information, clarification or assistance regarding this matter. . Sincerely, ~ Mark J. Dudzik State Archaeologist cc: J. Monge, League ofMN Cities enc. Fort Snelling History Center, St. Paul, MN 55111 Voice: 612.725.2411; FAX: 612.725.2427 i, -i. , 286 ,THE ABORIGINES OF MIN.NESOTA. " .~ as cbD.ff, the whale .of which, pnrticularly:an the sauthern half .of the island, isliternlly Jilled'with banes, , ;;; and braken pieces .of the smalles~ ~izes. .of all.wild n.nimals from the size .of a SCluirrel ta tbD.t-af an elk, nnd banes also .of fishes and birds .of. aU kinds, and shells .of all kinds t.o be faund in this part .of the cauntry, but very much decayed.. Whcther this light black laam has been farmed by the decny .of banes is a questian which occurred ta me."-HiIZ Rec. Mounds near Centre City (east arm of lake), N. E. ~, N. E. ~, sec. 34, T.34-20, abaut 30 ft. abave the lake. One embankment is partially graded away far a raad. Tbe graup can.sists. .of 5 m,aunds, .of which: twa are camman elanga- ted maunds. Surveyed.Nav. 14, 1885. Green Lake mounds, S. W. ~,S. W. ~, sec. 6, T. 33-20, abaut 20 ft. abave the lake, embraces 10 maunds, nat in- cluding the embankments cannecting twa .of them. No.2, lYiIl1d.s an el.ongated mound, is cannected with Na. 3, a tumulus, by twa embankments. One.is shart, ~t, and nearly .parallel with the directi.on .of the lang mound, and the other ~ is curving, circuitaus and langer than seems necessary ta = make simply a cannection between the twa maunds, leaving - \S' "70;- 0 C) <. ~~ ~+ <-. ~ '. ~ .f..''- \\ the impressian tbD.t it bD.d same 'ather purp.ose:' In ~3 \\ its ~eep eaatwnrd and northward' it even gaes ~ \\ ~ 1\ . beyand the further end .of the elangated. maund and ~G~x5rL\'. returns upan itself a shat!- distance befare it reaches ~ \. r it. It' alaa has an enlargement an the inner side 1\ .of the circle which. appears like the sectian .of a ~ \' ~ \~ small tumulus. This circuitaus embankment is abaut ~ \~. 8 ft. wide and 1 ft. high., but at its unian with the \1:1\ tumulus (Na'. 3) its width is abaut H ft. The ather GREEN ~ d ~\ cannecti.on between these maunds is alSa 8 ft. wide - G) \\ ~:7 \' and 1 ft. high. The largest .of the tumuli is that ]t ~IO - which. has this curiaus cannectian with. the elangated ~ €) ,\ maund, 46 ft. by 3~ ft. .::::g \' Other lone mounds are situated as fallaws: Near .~ 1\ ...::=(!) \ \ W)'aming, S. ~, N. W. ~, sec. 28, T. 33-21,. an a ~ I ridge abaut 20 ft. above a swamp, 60 ft. by 9 ft., ~ has been .opened; W. M, s. W. ~, sec. 20, T. 31-20, abaut 18 ft. abave St. Crab: river, 42 ft. by 7M ft.; S. W. Y.(, N. W. ~, sec. 20, T. 31-20, abaut 40 rods narth and west .of the last, 20 ft. abave the river and abaut 350' yards fram it, between them being .=rsh next the maund and timber ne.~t the river. Surveyed Dec. 3, 1885. '__ ___-.p-- }Jr. B. F. Wright describes the explarati~n .of a maund situated near the sauth si~e .of se:. 26, T. 32-24, near Caan creek, abaut 300 yards from its bank. . Tbe maund was abaut 15 ft. high and In sbllpe '2.1. A-N. ~ almast a perfect cone. At the depth .of abaut 7 ft. from the tap he faund what appeared ta be the enamel _.._- of & human malar taath, but much decampased.-HiIL Rec. Mr. Clement Saest reparts II; maund on the N. E. ~, S. W. Y.(, sec. 14, T. 34-23. It is very lArge, but blla nat been e.~mined. This is c.onfirmed by ?lIt. Falsam, .of Ruahseby.-HilL Rec. ?l[r. P. F. Prntt reparted the aceurrence .of 11 maund near the right bank .of Caan creek, S. W. ~, sec. 30, T. 32.23.-Hill Rec. CD I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator1~ Scott Erickson, City Engineer~(. FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Feasibility ReportJWaive Public Hearing/99-37/1680 Andover Boulevard NW/SS & WM - Engineering DATE: July 17, 2001 INTRODUCTION The City has received a petition from the property owner of 1680 Andover Boulevard NW requesting the improvement of sanitary sewer and watermain, Project 99-37. The property owner's petition has waived the right to a public hearing relative to the 429 assessment process. I DISCUSSION The property owner has petitioned (which was accepted by the City Council on July 3,2001) to connect to municipal sanitary sewer and water, which will require the property owner to be responsible for sanitary sewer/watermain lateral, area and connection charges. The proposed assessment is based on the Engineering News Record Cost Index, which was determined by the City Council under Project 92-24, Andover Boulevard NW reconstruction project that was started in 1993. - 1993 Average ENR Cost Index 5213 - 2001 Average ENR Cost Index 6304 Originally identified cost for sanitary $6560.07 sewer & watermain under Project 92-24 Propo.sed 2001 assessment for Project 99-37 $7932.99 BUDGET IMP ACT The cost of the improvement would be assessed to the property owner over 5 years. ACTION REOUIRED Staff recommends that the City Council approve the resolution accepting the feasibility report and waiving public hearing for the improvement of sanitary sewer and watermain for Project 99- / 37,1680 Andover Boulevard NW. Respectfully submitted, ~~~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY AND WAIVING PUBLIC HEARING FOR THE IMPROVEMENT OF PROJECT NO. 99-37 FOR SANITARY SEWER & WATERMAIN IN THE FOllOWING AREA OF 1680 ANDOVER BOULEVARD NW. WHEREAS, the City Council did on the 3rd day of Julv , 2001 , order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by the City Enqineer and presented to the Council on the 17th day of Julv ,2001; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 7932.99 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of , Andover to hereby receive the feasibility report with an estimated total cost of / improvements of $ 7932.99 waive the Public Hearing and order improvements. BE IT FURTHER RESOLVED the property would be assessed over a .Q. year period. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 17th day of Julv , 2001 ,with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ..~. . . ~~-37 May 23,2001 / ___.._.__HO nr"r>r'" .....D (itL~CjVr.:.i, Andover City Engineer l JJN_' 5 LUUI j 1685 Crosstown Boulevard NW Andover MN 55304 RE: Municipal Improvements CITY ()r ~UDn\!/"R vr F I') Ie \iti Dear City Engineer: I do herby petition for improvements ofwatermain, sanitary sewer, storm sewer and streets with the costs of the improvement to be assessed against my benefiting property. Said petitiun is unanimous and the public hearing may be waived. I would like to be assessed over a five- year period and also waive our rights to an assessment hearing. SincerelY,._ . R ~~ anita Palo . 1680 Andover Blvd NW Andover MN 55304 H (763)757-9437 W (763)785-8528 / / C0 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator\\"...f. Scott Erickson, City Enginee~ FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Easement Encroachment AgreementJOl-17/1204 - 1515t Avenue NW - Engineering DATE: July 17, 2001 INTRODUCTION This item is in regards to a resident's request to allow an in-ground pool to encroach into an existing drainage and utility easement in Lot 14, Block 3, Winslow Hills 3rd Addition, also known as 1204 _15151 Avenue NW. DISCUSSION The property owners, Kurt & Deana Klosterman, have a child that is handicapped. They have indicated that their doctor has recommended that the best option for their child's exercise is swimming. Due to the layout of the property and the storm drainage pond in the rear yard, there are no other options as to location for the pool. See the attached drawing proposed by their surveyor, Loucks Associates, depicting their proposed location of the pool. Also, the Klostermans will be mitigating the fill area by cutting out a portion of the pond area thus resulting in no change to the flood elevations of the storm water pond. To allow the construction of a pool at this location a Hold Harmless Agreement/Encroachment Agreement needs to be executed between the property owners and the City of Andover. Upon execution of the agreement, it is then recorded with the property. BUDGET IMP ACT The Klostermans have escrowed $300 for staff time in preparing the agreement, agenda items and meeting with them. They are also aware that a pool permit will be required from the Building Department. ACTION REOUIRED The City Council is requested to approve the attached Hold Harmless and Easement Encroachment Agreement for 1204 - 15151 Avenue NW. / Note: The Klostermans have already signed the agreement. Respectfully submitted, ~L~ , \ , HOLD HARMLESS AGREEMENT AND EASEMENT ENCROACHMENT AGREEMENT THIS AGREEMENT, made this 17th day of Julv , 2001, by and between Kurt S. Klosterman & Deana L. Klosterman husband and wife, (hereinafter "Klostermans"), and the City of Andover, a Minnesota Municipal Corporation (hereinafter "City"). WHEREAS, Klostermans are the fee owners of Lot 14, Block 3, Winslow Hills 3rd Addition, Anoka County, Minnesota, also known as 1204 _15151 Avenue NW, Andover, MN; and WHEREAS, Klostermans desire to build a swimming pool in the back yard of said property; and WHEREAS, a drainage and utility easement has been dedicated to the City of Andover in the plat of Winslow Hills 3rd Addition; and WHEREAS, Klostermans desire to construct the swimming pool partially onto j said drainage and utility easement; WHEREAS, the City is willing to acknowledge and agree to an encroachment of 32 feet for said swimming pool assuming certain conditions are met; WHEREAS, the Klostermans will need to submit a grading plan to the Building Department for approval to ensure that the 100 year flood elevation or storage requirements will not change; WHEREAS, the property owner is aware the area is subject to flooding and acknowledges that additional expense, maintenance and repair may result from periodic flooding of this area and grade to the plan; NOW, THEREFORE, in consideration of the foregoing and the City's consent and approval to the encroachment of an 18 Foot x 39 Foot swimming pool and related improvements onto the drainage and utility easement of Lot 14, Block 3, Winslow Hills 3rd Addition, Anoka County, Minnesota, the Klostermans hereby agree to hold the City harmless and indemnify the City from any and all liabilities, and defend against lawsuits, expenses, damages, acts or failures to act, attorney's fees , and cour~ <;:osts, which directly result from any damage Klostermans, or their successors in interest, may incur as a result of the City's exercise of its rights within said drainage and utility easement, that the City not be held responsible for any damage to said improvements constructed on the City's easement caused by the City's right to excavate, maintain, flood or use said ponding and drainage easement, , as it deems appropriate and the City may require evidence of insurance to cover indemnification. IN WITNESS WHEREOF, the parties have hereunto set their hands this /OTlf day of .;ruL; ,2001. CITY OF ANDOVER, a Municipal Corporation By: Its: City Clerk By: Its: Mayor ~ :C.' osterman M~ 14 ~(iX-tzrtyl(1\.- Deana L. Klosterman , STATE OF MINNESOTA ) i ) ss. COUNTY OF ) On this /8 day of ,2001, before me, a notary public within and for said county, pe onal appeared and to me known to be respectively the Clerk and Mayor of the City of Andover, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this /0 day of , 2001, before me, a notary public within and for said county, per. ona appeared Kurt J. Klosterman and Deanq L..., Klosterman, husband and wife. / G CATHERINE" Ol(E1lSmO" ~If~~ '~:. NOTARY PU8UC - MINNESOTA ,~ . . MY COMMISSION '1IJ!i' EXPIRES JAN. 31. 2005 Notary Public G:\DATAISTAFF\RHONDAAIFORMSIHOLD HARMLESS AGREEMENT.doc , , ",".: - - 'f;';: "'... -- -~-- ,,- '."."- ,~4'". ''9-1:.0 .Jt ;,J.,' .........'2,.;;._~ --.."..,0'~A~'<"" ~' ~ ~ '~""", ", ~;i)ii::, ~<' ~ '<.; ~\';;;;;;\'~~> =['0"" \- '.. · \ I.JMIJ. /, A "il~p ~~" - Cl · 5 " ~'~ 4 ~ . "", ., ';,~ J,. :~ ''f/!'r00: " ",. ''"-;'' r. ,', "__ ,~ '"", , ''!.", 'fJ' g I : " , ~ ' , ''''' ",.j.". "". '" IJ ~ . · I , · _, ~~I~ ' . -17;" ",. ,-,- :. (" _ _,_ " '''''- , '-, 'L flf" ' " "r,;':;' i.." ,," __ ""- ~ .' In "". :,::~'''"'.. 'i~ "f", '<;,7./.\-' ,,- .~'--'3~ll J' " 4 , . ", " "" _ . . .T." ''1' "t/i;:, 1'-1 , I ,li t" "I "--l~~r"'" O~ " ~ m #' t" 1 " ,~,I - -,~ · "" . ' . j\ . , " ~1 ',' ',' " .p' l'4- ,1 , . " . , , . , . ~ . , . ' .+, ,j:j:I I OAKVIEW 1 " ~"'" ',ii! .' \\~S1 s'~ ," " ~"-'- ; , ", ~ . , , ""'1~ : ",-.eb -~, G. 0 . ~ '''. '. ", -'. %'r. trT I MIOOLE --1 I~"'/il!-. "~-- ~~ . I i'e>- + , : -s.,4.';';l' ." r;;,;. GO T · , · I., L c' ~ ., ." '-i , " %~ b-.~ CHOO,; H "',L", i ,\., , ' '. , : I J. "'"'.' "'-- ,.-;';, I I. I,,~ "1.n\'6 __ , '" . - ~ , : -, , ' , , ""- t:l=Ji-1f >--':~~i~l! , I ,I I ' .' , , , I IE DEPART~E 11Mi'll'A\.~: : " "'Ii' .~\V'" ~ ~ ,T.- ~ t\ ~ - I \ ~?J":-'rrtl\- - - ~ '" ',"", ~ :~ 4~ tJ1 ' ,,,,,,::., n---,,.w, \ ~ I' ,'" .. -"- -. "~),,, J' '-', "", : : '" "-l 'i'i\!Li'~. ,_. ~"" . '\l - ~"m_ -, '< . . ,. T " J l'--:: . ' , '..I' " " 4 ,Iio- I ~ I! fiT2 J 4 5 ~ 6~Q'1 B g I 1: ~J5 I _ I' 16/8119 I-J6 ~Iz 45 -T- I: '1J I ~ -=- ~f J21137'" T 43 ~ 3~Q_ . , I 3-"-' IM1 \f.Y; ~, n : n ~ f /i> 22 ~O \~91 14 ' ~ I ANDOVER I I -t4 4 9 -r 2J 29 \ 4{;\ ~.k-i::x ,,'"""- 'I.L,." ~~~ '~;'1 '1' ,,"'oc '~-~ ,,!.;> N ~ ,'. ~ '> 'if' I'" / ' I ~\)3 8 , I ' : 2. 3 4 I 2./ 3 f-<.6. 34 I, - "WiS$Jf!;:\C;,~~I;r.1 ::~~::.:~~ ~:~ ~ : , , '1'4,0~. > , , """""""""'" ".. 00 ~ , I "., '" "" . . ' "t,5(tWtitf~1" rl'1~~~T,[.>J;; '" 1. I: it ;-~....~:, 'I, It};. 7,(J F ' ~:':":""'" I N W. - . ~ ::{:f, 9\ 9 "". ."'.,,~ - .i . , 0' '.' ". , bJ ~ efl,"" 'f'';-~j' WI' ~ '" ,/ "-"",,,,. . ' , '-1 ~ : :~!;Et.~I'~:'. i[ 'IJ ~ 'Jt I:-"":,~~:\\"" , , __ UN: ,.. , - 2- '~" H'o ",IU.,,, I. ''I< '"I ~_''',''''''_. .. u' · ~. \"'~"". "'l'~ .,",," ,,_ ._ .. . 1..-'::, I '.6.\ O. ~~ ~ l' 5,.. ,.. ~H. CQ!l.!!.'I~ _ ~ CS . Sent By: LOUCKS ASSOCIATES , INC.; 612 424 5822; Jul-9.01 8: 56AM; page 2/2 # J , 151 ST AVE. / SCALE IN FEET ~ ~ .-<~ \ tt \ 9z: oQ ~LRT " DEANA KLOSTERMAN 1204 151 51 AVE. N.W. l LOT 14, BLOCK .3 INSLOW HILLS 3RD ADDI \ POND. HWL=896.e , ,/ J \ I I \ , - \ I I \ I ---...,.,...-.' I ------_/ LEGEND V r- / - - - - - EX. CONTOUR ( - - - EX. EASEMENT J PROPOSED CONTOUR I ----- PROPOSED WAlL I - PROPOSED POOL I V///<'l PROPOSED DECKING 1 PIaIlIIC . 1M....... . 1a4...... I ~ <<*V7)I' 1NK "'. ..... ......... ., """ .. IoIIcIQe ~"I . ~,~ .aI ".... It, 1M ., __ fit, ..... ..,....... .. ttMt: I .InIMMV ......,-" ~....- ASSOCIATES ............. _..~ --- L- 1'J(;,l.y _ 7-,/-0/ --...- ..""" - .- I .._..._.__.._.~.. .'~'_M ,-- --_.. _.._.. .,_. 4- .. ._."_.. JUL 09 2001 08:57 612 424 5822 PAGE. 02 ';';;0:> "\":: ~'1-- , or:,,,\'C/Ji ... "', ' 3'2.\\ I \<.. ~ .r\'- . .~, .,'\ ..,,1--' t.. :~~'o;S ',~?"~'\ \~ ":r. 13 ~ 1 t ' \, ~ ' y/'" _ ~ It.J .~ '" \l' .,~ " .b<,,>,\.1-'1; " ..' ;;,;'" ~"" 0) 4'IJ'" " \'5\ SI ~. 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BO . ,1' ~ ~:.. l4S.OO ~ " ~ I N~0Z1'3Z"W I LDT '" 8't)~'3 t'O I \{I, /0 17 0 WINSLow t-\ILLS \s). . 0 , ~ I~ u'1 "-1> ADDlr/oN. ~ L_ \~.oo ~ o IN fB.z..1'32"Wl 0 100 I~ 18 81 ~ I I I~ cl Q Gca\e in L _\4-<<:;.00 ~ ~ tSc.a le : l in c.h = I Ne':}.Z11 :3Z"~ ~ ~h r' l-h e . p'Ll r'p~e~ 0\ I~ c 8 1<1\ 19 81:t. e N't-I 1'1' hne.- 0 \J. " .\ I l~ IL..L-~ 3t20 ADD\TJ( , L \S\ ~ t4;,oo ~ ~ to be-ar' S s\"4e' ~~" ri I Nff.30"2.1132.~ cs\ lR I::: 20 c ~ (r. Ju\ .~I QI c'{\ I ~ 4l\\ SJ " p:- \0 ~ ",1.- \" I .J I \.;:.\~:-- ~. ~.,/' ~ : 7 ~.84- \ ~e /. _ ..,..Yo~' :'7;]0.,=,2.. (j) / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304 ? (763) 755-5100 FAX (763) 755-8923 ? WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Tobacco License/Food n Fuel DATE: July 17,2001 INTRODUCTION The Food n Fuel convenience store at 13723 Crosstown Drive has been sold to Twin Cities / A vanti Stores, LLC. DISCUSSION City Ordinance No. 227 does not allow any license to be transferred from one person to another. Therefore, the new owners have applied for a new license. The appropriate paperwork has been completed and the license fee paid. ACTION REQUIRED Council is requested to approve a tobacco license for Food n Fuel, 13723 Crosstown Drive NW. The license period will be July 18,2001 to December 31,2001. Respectfully submitted, ~()~ Vicki Volk City Clerk / Cc: Gary Hall, Dorsey & Whitney, LLP / CITY of ANDOVER City of Andover License To Sell Tobacco at Retail Application Form Pursuant to City Ordinance No. 227, all persons requesting to sell tobacco at retail are required to provide the following information. Full Name Twin Cities Avanti Stores, LLC Address 2020 Silver Bell Road, #23, Eagan, MN 55122 Location of Building 13723 Crosstown Drive NW Name of Business Food n Fuel Type of Business Conducted at Location Convenience Store J I agree to waive my constitutional rights against search and seizure and will freelx permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of Ordinance 227 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. .~~~ Signature of Applicant : pjPr)jc> \ Date ------------------------------------------------------------ ------------------------------------------------------------ / Fee: $75.00 Receipt #: City Council Action: Approved Denied License # @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304 ? (763) 755-5100 FAX (763) 755-8923 ? WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki Volk, City Clerk SUBJECT: Approve Non-Intoxicating Off-Sale Liquor License/ Food n Fuel DATE: July 17,2001 INTRODUCTION The Food n Fuel convenience store at 13723 Crosstown Drive has been sold to Twin Cities A vanti Stores, LLC. DISCUSSION City Ordinance 213 does not allow any license to be transferred from one person to another. Therefore, the new owners have applied for a new license. The appropriate papeIWork has been completed and the license fee paid. ACTION REQUIRED Council is requested to approve a tobacco license for Food n Fuel, 13723 Crosstown Drive NW. The license period will be July 18,2001 to December 31,2001. Respectfully submitted, {1:J.; {/~v Vicki V olk City Clerk / Cc: Gary Hall, Dorsey & Whitney, LLP I CITY of ANDOVER CITY OF ANDOVER, MINNESOTA COMBINATION APPLICATION FOR RETAILERS ~r; '"1'j) (OFF-SALE) NON-INTOXICATING MALT LIQUOR LICENSE. To the City of Andover, County of Anoka. L Scott STevens . of the Oty of Eagan . County of Dakota hereby make application for the following license(~: (Off-Sale) ~ established pursuant to an Ordinance passed by the Andover City Council. I was born 2/28/61 at month day year City, Village, or Town I am the President of Twin Citi~R AVAnti St:orPR, T.T,C Title, Officer Name of Organization located at the following address 13723 Crosstown Drive NW The organization was incorporated 5/9/01 . The name and address of date of incorporation the officers are as follows: Scott Stevens President I agree, as part of this application, to furnish a list of all other persons, firms, or corporations having an interest in the licensed organization. I will notify the Oty of Andover of any change in legal ownership or beneficial interest in such organiZation. I am_ am notL engaged in the retail sale of intoxicating liquor. -- Minnesota I have_ have not.-lL had an application for licenses rejected previously. I have_ have not..-lL been convicted of a felony or of violating any national or state liquor law or local ordinance relating to the manufacture, sale or transportation of intoxicating liquor. Gambling or gambling devices will not be permitted on the licensed premises. I have no intention or agreement to transfer this license to another person. I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and corr I License Fee: $75.00 per year @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Appointment Recommendation - Associate Planner DATE: July 17,2001 INTRODUCTION The recruitment and selection process for the appointment of a full-time Associate Planner to fill an existing vacancy in the Community Development Division, Planning Department has been completed. DISCUSSION After a thorough review of applicants for this position by planning and administrative staff, an offer of employment has been made to Mr. David McKay, subject to ratification by the City Council. Mr. McKay has been working as a research assistant for two neighborhood associations and is in the process of completing his Masters Degree in Urban and Regional Planning from the University of MN Humphrey Institute. Mr. McKay has also participated as a research and survey analyst in preparing planning related studies. Mr. McKay has a Bachelor's of Arts Degree in Geography from the University of Minnesota, and has some experience with Geographical Information Systems. Given Mr. McKay's work experience and educational background, I believe he is fully qualified to serve in this entry-level planning position. BUDGET IMPACT Funding for this position is authorized in the 2001 Budget. RECOMMENDA nON Ratify the appointment ofMr. David McKay as Associate Planner effective July 18,2001. F' hn F. Erar City Administrator @) '. CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratoKP'V ~ FROM: David L. Carlberg, Community Development Director SUBJECT: Receive Update/Land Use Changes/Yamaha Property/Coon Rapids - Planning DATE: July 17,2001 INTRODUCTION The City has been notified by the City of Coon Rapids of a proposed land use change of the 155 acre Yamaha property site located on Main Street (242) east of Hanson Boulevard NW. DISCUSSION , The comprehensive plan amendment is to change the land use from Industrial to Low Density Residential. The property is also proposed to be rezoned in conjunction with the amendment from Industrial to Low Density Residential -2. This would be single family homes under the Coon Rapids Zoning Ordinance. Please see the attached letter dated June 20, 2001 from Lee Starr, Community Development Director, City of Coon Rapids for further background information: ACTION REOUIRED The Council is requested to receive this information. M;~ David L. Carlberg Community Development Director I ;, ~ ro;Rng!!t.f RECEIVED JUN 2 2 2001 '"<R o~.~ '-'8:r' ,.. 111 5 Robmson 've Coon Ra ids, MN 55433-3761 CITY OF ANDOVER I (763) 75;;'2880 . FAX (763) 767.6491 WWW.cI.coon-raplds.mn.us June 20,2001 John Erar, Administrator City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 RE: Comprehensive Plan Amendment (pCOI-47) Dear Mr. Erar: I am submitting the attached plan amendment proposing to change the future land use of the 155 acre Yamaha property from Industrial to Low Density Residential to the City of Andover for review and comment prior to ,requesting Metropolitan Council action on the plan amendment. / I appreciate your consideration of this plan amendment. If you have any questions, please call me at 763-767-6460. (;1; Lee Starr Community Development Director TO: Planning Commission . ~ COON tlnPIOf FROM: Lee Starr, Community '~.~'C:- ~NESOT~ Development Director. '1 .'. Cit\' of Coon R.a ids ~~ Ill;;:; Rot;.im(1n ~rive SUBJECT: Shamrock Development Coon R.1rids, ~1~ :;301.33-3;'61 J {;6317~3.:SS0. ~A.." (7631767-64(;11 1255 Main Street \\"\~'w.C1.C(>(ln-rarlds.m.n.us ~ Comprehensive Plan Amendment Planning Case 01-47 ~ Rezoning Planning Case 01-48 DATE: May 24,2001 PUBLIC HEARING RECOMMENDA nON TO CITY COUNCIL CASE HEARD BY COUNCIL ON 6-5-01 PROPOSAL The Petitioner requests approval of a Comprehensive Plan amendment and rezoning to change the plan designation of approximately 155 acres from Industrial to Low Density Residential and the zoning designation of the property from Industrial to Low Density Residential-2. \ I BACKGROUND The property in these cases is being purchased from Yamaha Motor Corporation. During the 1980's consideration was given to changing the designation of the property from Industrial to Low Density Residential. It was determined at that time to not change the property designation until Yamaha decided to move to another location. Staff understands Yamaha will move to a site with more reliable winter snowfall. SURROUNDING AREA Existing Use Coltlprchcnsi,'c Plan Zoning North -Law enforccmcnt gun rangc -Public and Private Open Spacc -Low Dcnsity Residential-2 and yard wastc rccycling -Fom1er tree waste recycling -Public and Privatc Open Space -Conscrvancy South City park land Public and Pri,'atc Open Spacc Conscr\'ancv (a) Wcst -vacant -Low Dcnsity Rcsidcntial -Low Dcnsity Rcsidcntial-2 -190 approved to\mhouse units -Low Dcnsity Rcsidcntial -Low Dcnsity Rcsidclllial-2/PUD .City park land -Public and Pri,'atc Opcn Spacc -Low Dcnsity Rcsidcntial-2 -Westin Woods Townhouscs -Modcratc Dcnsity Rcsidcntial -Industrial/PUD -Humanc Socicty -Industrial -Industrial I East Anoka County park land Public and Private Open Spacc Conscr\'ancy (a) across Main Strcct y'O \0 oJ Planning Cases 01-47 and 01-48 May 24,2001 \ Page 2 - DISCUSSION l. The proposal satisfies criteria for locating low density residential areas. 2. The January 2001 Comprehensive Development Plan Update indicates that if Yamaha were to stop using the property that single or multi-family residential would be appropriate redevelopment opportunities for the property. 3. The supply of vacant low density residential land in the City is virtually exhausted. Opportunities exist to provide moderate and high density residential though redevelopment of the Coon Rapids Boulevard corridor. RECOMMENDATIONS \. In Planning Case 01-47, Comprehensive Plan amendment from Industrial to Low Density Residential, Staff recommends approval based on a finding of consistency with criteria for locating low density residential areas and the residential redevelopment strategy recommended for the property by 2001 Comprehensive Development Plan update. 2. In Planning Case 01-48, rezoning from Industrial to Low Density Residential-2, Staff / recommends approval conditioned on approval of the Comprehensive Plan amendment in Planning Case 01-47. Respectfully submitted, Wit ~ Lee Starr Community Development Director (C:lscs:OO-4 7 -48 .PC) 0'0 \0 OJ -- J \;;1 I I r' I 'I f: ~t=j. \ l.. ~ I i: ~c: '~' I I \ J.:l 'I ,'. -' ,: ~ i \\\ I -- n ' \ I IJ I I i I \ , I, JY A , j I II I ~ ~ i iI ~ r-~' 'N,-v ~l , II n I " , _----, r I ; I , '. I I .. . I " r ':!_ 1:l~STAYr:: r I L.11 I I Ii, ~II I I' ~~, i I --"[- ~ ~.' I '\ I - _~ ---= i \ jl i 10: I'" I r-~ ! Li L--:--: ; / ,., "~ ' ; - ~ I ~ ro' , [ -2 · >- o I ~ (fJ . 0- 7 c ~ - "TP"'.': I;:: ----r- ~ I I . ~~" , I; ~ ...:.......c::~ i ...:....Q " Ii . I '1 k I , i L.: 125TrllN I 1 ( '<" i II \ i --f : : !: ,I . , MA~', I'~ ..1///! I i Iii .~ ~ "'" , . s:Y~~E~.2>::~~::-:-\~ ---.J, ~.~ ..._~~ :_. .1. .. r '...-'-] Proposed Comprehensive Plan Amendment from Industrial to Low Density Residential ~ and Proposed Rezoning from Industrial to Low Density Residential-2 .... northaa.-,- , . 'itioner: Shamrock Development Lutation: 1255 Main Street Planning Cases: 01-47 and 01-48 Date: May 24, 2001 ~ .,) \ 0 CJ-I , Andover-Coon Rlpids boundlt')' I .!..~ . Shamtoc:k r--: . - - . / ~I ~~ ~,.. t j. . - - ~ ;. . I. ;Un u.nse -.- -.... LDR/LDR-2 ..: .... , , "~j . GoG'~ounl)' PPOSILDR-2 AnOk:CoUn,y PPOS/C , .~:::-~=,~~ ~ ' .. .' ., .\ . \ M"kS~'h .. .- ) "\. \/ ..... , I . ,,' ~. LDR/LDR:2&PUD ~l''''' ..... . . ~ J - --cJ.,\ '\' --; \ 'i- F,.-/ I '.' -;;:. -' r.-- -- \J\ . ~\.--'J. ~.' g "~C-::.. .': ....\ . \" ~ .., / " ~ PPOS/C . ., . . I ~ -., \ .,,/ .\ Ano"''' COUrIl)' Plr!.;s . 'V" I ~ .0; -- I ~ ' ~""::', r ". .. I ~ 1 ~:.__.._; ~ Co. '. __.... . S~~"et H::ls It.~ : \ - G::rCoune ~ Cll)' or Coon Rapids . \ ~,' PPOSILDR-2 \ ,..- I J:'J · - / ~ .(~,.j-; " .. - II .t ~ .-. . , . '" '-.-, ~'. ~\... 1\' ~ '1 - 'I i I ' ..,.. I. . " i: I 1 \O_-nt,,"", .- I I ' l\IDM&PUD '.- ., '" \ ' ; . ,... , . -., -\ -. .. \\' seruor co.op v.J ~ J)"'" - '"' - 1 I ' . - . ~ , Comprehensive Pion: !NO-Industri,t LDR-Lo\\' Density Zoning: C-Conservoney I-Induslri::" LDR1-Lol\' Density Residenti:l' !>1DR-Moder:lte Density Residenli:ll PPOS- Rcsidenti:1I-2 PUO-Plonned Unit D..:,c1opmc:1t Public:md Pr;",tc Open Sp,ce . A. north Petitioner: Shamrock Development , /ocation: 1255 Main Street Planning Cases: 01-47 and 01-48 Date: May 24,2001 ~'O \ \) oJ (j) , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Amend Ordinance No. 216 DATE: July 17, 2001 INTRODUCTION The Council held a workshop on June 13, 2001 to discuss a number of strategic planning and organizational management issues. A portion of this discussion involved the amending of Ordinance No. 216 relative to the procedure of how personnel policies are developed and approved, and with regard to clarifying the responsibilities of the administrator in the area of organizational management. DISCUSSION Proposed modifications to Ordinance No. 216 are consistent with discussions at the Council workshop and are attached for Council review and approval. Additions to the ordinance are underlined, with deletions represented as a strike through. Section 1. Language added to the ordinance, Subd. 3 provides additional clarification with respect to the manner in which Council policies will be implemented by the administrator. Section 2. Language added to Subd. 1, (c), (d), and (e), clarifies organizational responsibilities with respect to staff performance, service delivery, organizational efficiency and managerial accountability for the proper administration of internal organizational matters. Section 2. Language added to Subd. 2, indicates that all administrative rules, policies and procedures approved by the administrator shall be consistent with state and federal laws. Section 2. Language deleted under Subd. 4 to remove the need for Council adoption of personnel policies. As discussed at the workshop, Council should not have a formal need to adopt policies legislatively, as this responsibility is assigned to the administrator and already specified within City personnel policies. Any policies that carry financial implications will either be introduced as / part of the City budget for formal Council adoption, or if unbudgeted would be brought before Council separately for adoption, prior to implementation. Council would continue to be kept \ informed on matters dealing with the administration of the City and would be provided with copies of all policies as part of the normal distribution process. Finally, the ordinance has been organized using subdivisions and alphabetical references under sections 1 and 2. The City Attorney has reviewed the revisions to the ordinance and concurs with the clarifications and deletions as noted. ACTION REOUIRED Council approval of the amendments to Ordinance No. 216 as previously discussed. RespectfUl!&itted, ~~~ , t tf ~ U:-.--- John Erar /City Administrator CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO. 216A AN ORDINANCE AMENDING ORDINANCE NO. 216 THE POSITION OF CITY ADMINISTRATOR AND DEFINING DUTIES AND RESPONSIBILITIES. The City Council of the City of Andover hereby ordains as follows: Ordinance No. 216 is amended as follows The position of City Administrator is hereby established providing for the Administrator to be the Chief Administrative Officer of the municipality. Section 1. Position Summary. Subd. 1. Directs and manages all City operations as delegated by the City Council within the parameters of state statute and City policy to ensure the effective and efficient operation of all City departments through a subordinate department head structure. Subd. 2. Serves as primary liaison with the City Council to inform them of relevant projects and issues. Subd. 3. Recommends policy changes and communicates Council decisions to appropriate City staff. Ensures that the Council's policies are implemented in a fair. responsive. consistent and objective manner. Subd. 4. Guides the development and implementation of departmental management, human resource and labor relations policies and practices. Subd. 5. Serves as the City's key representative in cooperative efforts with other governmental or private entities. Responds to citizen questions and complaints either directly or through appropriate personnel. Subd. 6. Reports to and serves at the discretion ofthe elected mayor and council. Subd. 7. Exercises supervisory authority over all City employees, through a department structure. Oversees all hiring, promotion, and termination recommendations as well as rewards, discipline, grievances, training, performance appraisal and other employment conditions. 1 Subd. 8. Directs and oversees the development of annual City budget and periodically monitors revenues and expenditures against approved budgets to ensure the soundness of City finances. Subd. 9. Oversees the delivery of all City services as approved bv the City Council in an efficient. cost-effective and professional manner designed to provide high-Quality, responsive. and customer-service oriented public services to all City customers. Section 2. Maior Areas of Accountabilitv. Subd. 1. Supervise directly or indirectly all personnel of the City, making recommendations to the City Council regarding employment and dismissal. a) Budgeted temporary personnel may be hired and discharged by the City Administrator. b) Administer personnel matters for the City consistent with City personnel policy. c) The director of each department shall report to the City Administrator and shall be held accountable for his or her department's or division's performance. Deficiencies in department performance shall be addressed in an appropriate manner within the administrator's powers. without external interference. d) The City Administrator may determine solutions to conflicts or problems based on the Citv's needs, individual capabilities and available resources regarding internal administration of City affairs. This may include. but not limited to. staffing assignments, organizational realignments/restructuring, and iob responsibilities. e) Ensures that the organizational management and staffing of the City is in keeping with principles of efficiency. innovation. cost-effectiveness and competence. Subd. 2. Develop and issue administrative rules, policies and procedures necessary to ensure the proper functioning of all departments. Such rules, regulations and procedures shall be consistent with Federal and State laws, Minnesota Statutes, City ordinances, and City Council policy. Said rules. regulations and procedures shall be effective upon issuance and shall remain in effect until rescinded bv the City Administrator. Subd. 3. Negotiate or delegate the negotiation of terms and conditions of employee labor contracts for presentation to the City Council. Subd. 4. Inform the City Council on matters dealing with administration of the City. and prepare amI submit to the City Council f-or adofltioR an. administratiye code encompoosing the details of administratiye flreeedure (personnel peliey). Subd. 5 Attend and participate in all meetings of the City Council. 2 a) Coordinate the preparation of the City Council, Planning and Zoning and Park Commission agendas. b) Recommend to the City Council such measures as deemed necessary for the welfare of the citizens and the efficient administration ofthe City. c) May attend at own discretion or at the direction of the Council, other committee and commission meetings. d) Represent the City at functions as directed by the Council. Maintain good public relations with the citizens of the community. e) Consult with officials of both public and private agencies as may be required, while maintaining knowledge of federal, state and county programs which affect the municipality. Subd. 6. Oversee the preparation of annual fiscal budget and capital improvement plan. Maintain financial guidelines for the City within the scope of the approved budget and capital program. Ensure reports are submitted to the Council on the financial condition of municipal accounts, and ensure the annual financial statement is prepared in accordance with Minnesota Statutes. Subd. 7. Supervise the purchasing function of the City, by ensuring all purchases are in accordance with approved municipal budgets. Has the authority to sign purchase orders for routine services, equipment and supplies for which the cost does not exceed one thousand dollars ($1,000). Present to the City Council all claims resulting from orders I placed by the City for Council audit. Subd. 8. Negotiate or delegate contract negotiation responsibilities for any kind of merchandise, materials, equipment or construction work for presentation to the City Council. Subd. 9. Coordinate municipal programs and activities as directed by Council. Monitor all consultant and contract work performed for the City. Coordinate the activities of the City attorney. Take an oath of office, be bonded at City expense with a position bond to indemnify the City. Perform such other duties as prescribed by law, required by ordinance, resolution adopted by the Council and as apparent or assigned. Section 3. Backl!round and Experience. Bachelor's degree (Master's degree preferred) in public or business administration, finance, economics or related field and ten years experience in municipal government administration with at least five years in a responsible management position. , 3 Considerable knowledge of municipal government operations, procedures, public relations, finances, purchasing and all administrative requirements for proper municipal operation. Have knowledge of or access to all laws affecting the municipality. Have the ability to provide hannonious relations with municipal employees and the general public. Have the ability to plan development, to collect material and analyze for reporting and to conduct and implement standards of procedure, operation and organization. Excellent oral and written communication skills. Bondable at City expense, through a position bond which will indemnify the City. Section 4. Term of Office. The administrator shall be chosen by the City Council solely on the basis of training, experience and administrative qualifications. The City Administrator shall be appointed for an indefinite period by a majority of the City Council and may be removed from office only by a majority of the City Council in accordance with the rules and procedures set forth in the City personnel policy. Adopted by the City Council ofthe City of Andover on this _ day of .2001 , , ATTEST: CITY OF ANDOVER Victoria Volk, City Clerk Mike Gamache, Mayor , 4 @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Adopt Council Policies - Various DATE: July 17, 2001 INTRODUCTION The Council held a workshop on June 13, 2001 to discuss a number of issues related to strategic planning. A portion of the conversation focused upon the adoption of Council policies related to a number of topics dealing with Council-staff communications, working relationships and citizen complaint resolution and citizen participation at Council meetings. DISCUSSION Attached, please find copies of proposed Council policies that were presented at the workshop. A brief summary of each policy is presented below. Council Meeting/Public Hearing Citizen Participation Protocol A Council Policy describing the public process guidelines for citizen participation at Council meetings and public hearings. If approved, a brochure would be prepared for residents who attend Council meetings and Public Hearings to provide an informative explanation of how citizen questions, concerns and hearing testimony will be taken and addressed by the Council. With respect to Resident Forum, provides an opportunity for staff to prepare a background report on issues raised by citizens during this portion of the Council meeting. Allows time for introspection, analysis, and a thorough review of existing policy and related implications. Encourages an atmosphere of calm, deliberative, rational decision-making, while avoiding tendencies to be overly reactive to a given resident concern or community situation. Council-Resident Complaint Resolution Process A Council Policy describing a protocol for handling citizen complaints that are brought directly to a Council member. Details how a complaint will be transmitted and handled by appropriate City staff, and affirms the importance of resolving citizen complaints in a timely and prompt manner. Establishes a procedure in communicating a resident complaint to City staff to ensure that an appropriate response is received. Maintains a consistent communication point for Council, and ensures that the administrator or department director is informed of service-related , issues affecting his/her department. / Council-Staff Communication Protocol Describes the preferred Council-staff communication process regarding the handling of a service complaint. Affirms values related to consistency, openness and mutually productive working relationships. Council Expectations of Staff Work Assignments Describes the manner in which staff will approach City issues in terms of review, objectivity and professionalism. Affirms Council's authority to question staff reports and disagree with staff conclusions, but allows staff to exercise their professional judgment with confidence and apprise Council of implications associated with a specific course of action. Council-Management Team Statement of Commitment to Productive Working Relationships Affirms and reinforces the importance of mutually supportive and respectful working relationships between the Council and senior management with a statement of essential institutional values. Emphasizes the importance of open communications, honesty, and mutually respectful interactions between elected and appointed officials. ACTION REOUIRED Council adoption of these policies will create opportunities to promote, instill and strengthen organizational values, establish protocols and procedures governing Council-staff interactions and provide essential reference points and guidelines in productively resolving customer service I issues and challenges. Re.pectfun~<d' ~' ~ F. Erar / I I , I Mayor and Council Organizational Management Expectations J June 13, 2001 Page 3 of3 5) Discussion on establishing guidelines for the conduct of City Council meetings and the participation of citizens at Public Hearings. If Council wishes to review and discuss this item, I have attached a proposed policy for Council's consideration. G!proposed policies on Council-staff communication protocols; Council expectations of Staff ;?1 Work Assignments; Council-Management Team Statement of Commitment to Productive Working Relationship are also included for Council review and consideration. It has been my observation that many of these concepts are, in effect, practiced on a daily basis. Committing these practices to written policies will serve to reinforce and clarify these important mechanisms of Council-staff working relationships. ACTION REQUESTED Council review and discussion of the items as listed. These proposed Council policies have been discussed and reviewed by the City attorney and management team. Council action relative to policy adoption is respectfully requested. , J Attachments , I COUNCIL POLICY - PROPOSED 1'1 / Council MeetinglPublic Hearing Citizen Participation Protocol POLICY PURPOSE The purpose of this policy is to establish guidelines for citizen participation at public meetings that will ensure that the following Council objectives are achieved. . Welcome and encourage citizen comments on matters of interest or concern . Preserve and promote the accurate exchange of information . Preserve the equal rights of citizens to communicate their views . Provide for an orderly, courteous and efficient meeting . Provide adequate time for Council to review and consider agenda items COUNCIL MEETING The following Council meeting guidelines are established and shall be enforceable by the Mayor or presiding Council member. The following guidelines may be amended by a majority vote of Council. I. Questions are to be addressed to Council during the meeting; citizens are encouraged to contact City staff prior to or following the Council meeting for further information. Council is free to call upon or direct a question to staff as necessary or appropriate. 2. A citizen desiring to speak may do so only after being recognized by the Mayor. Upon recognition, the citizen should approach the podium and clearly state hislher name and address. 3. To allow for equal time, citizens are limited to (5) five minutes to address Council. 4. Complaints or concerns expressed during 'Resident Forum', and not on the regular Council meeting , \ agenda, will be responded to by the next regularly scheduled Council meeting and placed on Council , ) Agenda. Citizens will receive a copy of the City's response prior to the next meeting. . PUBLIC HEARING Citizen testimony, opinions or questions at a public hearing are encouraged, and are considered by Council in their respective deliberations. The following guidelines are established by Council and are enforceable by the Mayor or the presiding Council member. I. A member of the City staff will introduce and explain the agenda item. 2.. The Mayor will invite public comment and set a time limit for each speaker so that all citizens desiring to address the issue may have the opportunity to do so. A group of persons may select one spokesperson to speak for group; that person may be granted more time at the Mayor's discretion. 3. A citizen desiring to speak may do so upon recognition by the Mayor. Helshe shall approach the podium and state their name and address. Citizens not recognized by the Mayor should refrain from interrupting a speaker who has been recognized as a matter of general courtesy. 4. Questions should be addressed to the Mayor, Council and/or staff as appropriate. Council is free to call upon or redirect a question to a. staff member. Citizens are encouraged to contact staff members prior to or following the public hearing to obtain further information. 5. Each citizen will be permitted to address Council once during the meeting. At the Mayor's discretion, second comments may be heard if time exists or ifnew information is to be presented. 6. After citizen comments have been heard, Council will close the public portion of the hearing and then hold its own discussion on the issue. A decision may be made at this time or postponed until a later meeting. No further public comment on the topic will be allowed unless specifically invited by the Mayor. These guidelines may be amended upon a majority vote of Council. / '\ J Draft Copy 1/20198 COUNCIL POLICY - PROPOSED , \ / Council-Resident Complaint Resolution Process The handling and resolution of resident complaints is a very high service priority for Council and staff. In order to effectively and efficiently address resident complaints brought directly to Council members, the following procedures and value statements are proposed: a) If a Council member is uncertain as to the proper referring department of a resident service complaint, she or he is encouraged to contact the City Administrator, or if the referring service department is known, the Council member is encouraged to contact the Department Director directly. Consequently, all resident service complaints or process questions should be taken either to the City Administrator or to the affected Department Director to maintain consistency in service communications, accuracy, appropriate management accountability and general courtesy to the managing director. b) All resident service complaints or concerns are important, however, in order to effectively resolve the issue and maintain consistency in resolving existing service priorities, a reasonable amount of time may be required to address the issue in the order received. In complaint situations where the level of difficulty is high and/or some amount of time is needed to focus organizational resources on the issue, Council members and the respective resident will be updated on status. ' c) In situations, where either the City Administrator or Department Director is , unavailable, leaving a detailed message on voice mail is encouraged. Staff will I respond to these messages within a reasonable amount of time, usually within the day or next business day at the latest. d) The reporting Council member will receive service feedback on the complaint by the responding department director/designated staff person or the City Administrator upon resolution or as may be requested by the Council member. e) Once a resident service complaint is brought to the attention of the City Administrator/Department Director, it is expected that staff will handle the issue exclusively to ensure direct communications with the resident, and will handle the issue in question according to the City Code, professional judgement and reasonable service time frames. f) Council members are encouraged to refer the resident to the appropriate department director, or indicate that the administrator or department director will contact them on their respective concerns. 1 I':'" '-; COUNCIL POLICY - PROPOSED iF "', / Council-Staff Communication Protocol In order to maintain a consistent, open and mutually productive relationship, it is encouraged that Council members corrimunicate with the administrator or appropriate department director on all service related issues. It is important that when a service related issue affecting the organization is in question, that the administrator or affected department director is notified to provide Council with a senior level management response. COUNCIL POLICY - PROPOSED Council Expectations of Staff Work Assignments All City-related issues will be objectively and professionally reviewed by staff. Staff research and concluding opinions will be based upon all available relevant sources of.data, and based upon respective staff expertise. Staff is hired to provide Council with professional expertise on a variety of subjects and issues to be presented in an unbiased, objective manner. Council is free at all times to question staff rationale, process and procedures issues and associated background information, but should allow staff to exercise their professional judgement with confidence. r-\ In situations where Council disagrees with a particular staff recommendation(s) or action , ) requested items, Council is free at all times, and staff will respect Council's prerogative to take different courses of action based upon alternative legislative viewpoints. In such cases, however, staff is obligated to identify the implications or consequences of an alternative Council action with respect to administrative, operational and legal considerations. COUNCIL POLICY -101-04-1997 Council-Management Team Statement of Commitment to Productive Working Relationship Council and staff roles are mutually supportive and respectful; committed to working together as a team. Keeping communication lines open, mutually respectful and honest are key to a productive, high-quality and mentally healthy work environment. Staff respects Council's role as that of preeminent policy maker on all issues affecting the community. Conversely, Council respects the management team's role as professional, competent managers committed to implementing Council policies in a credible, considered and objective manner. r' " (}j) ]TY OF ANDOVER 1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator'iV' FROM: Scott Erickson, City Engineer SUBJECT: Authorize RFPlTransportation Planning/Project 01-18 - Engineering DATE: July 17, 2001 INTRODUCTION In order to address both the existing and future transportation needs and issues of the community, it is necessary to develop a "City" transportation plan to work from. The transportation plan will evaluate a multitude of transportation issues and provide the backbone upon which to base existing and future transportation planning for the City. DISCUSSION The current transportation plan the City utilizes was developed with the Anoka County Highway Department. The plan concentrates primarily on the County highway system and is fairly silent on local transportation planning issues. One of the projects the City Council has identified in their goal setting meetings is the need to develop a comprehensive transportation plan for the City. BUDGET IMP ACT The funding for the study will be from a combination of Community Development Block Grant (CDBG) Funds and local Road and Bridge Funds. ACTION REOUESTED The City Council is requested to authorize staff to obtain Request for Proposals (RFP's) from consulting engineering firms for the development of a transportation plan for the City of Andover. Respectfully submitted, (21~~ Scott Erickson @ , CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N,W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat01~ FROM: Jim Dickinson, Finance Director SUBJECT: Authorize RFP/Auditor Firms DATE: July 17,2001 INTRODUCTION The City is required to have an independent audit conducted annually. Currently the City does not have an auditing firm under contract to conduct the audit for the City of Andover Financial Statements as of December 31, 2001 and the corresponding Management Letter. DISCUSSION The City of Andover last requested proposals for auditing services in 1996. At that time the City reviewed seven proposals for services and selected the auditing firm Kern, DeWenter, Viere, Ltd., Certified Public Accountants (KDV) and awarded KDV a two year (1996, 1997) contract. The City has renewed that contract annually with negotiated pricing through 2000. A negotiated contract renewal with KDV for 2001 could be done, but to gain a longer-term proposal, requesting proposals for auditing services from a number of auditing firms would be appropriate. BUDGET IMP ACT The annual audit is part of the annual budgeting process. The receipt of auditing proposals would solidify the amount needed to budget for the annual audit. The fee for the 2000 audit was $13,500. Mayor and Council Members July 17,2001 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to authorize staff request proposals for auditing services. @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Consider Council Chamber Technology Improvements DATE: July 17, 2001 INTRODUCTION A technology audit of the Council Chamber's audio-visual capabilities has been conducted with regard to identifying needed equipment upgrades for improved meeting telecasting. DISCUSSION In response to issues associated with improving the audio-visual capabilities of Council Chamber telecasts, as well as to introduce advanced multi-media capabilities that would enhance the City's ability to graphically communicate complex information to the public, my office initiated a review of existing equipment and telecast capabilities. The result of this preliminary effort will help to advance the City's technical and related financial needs to Quad City Community Television CQCTV). The individual who conducted the audit, Mr. Mark Moore, works as the cable coordinator for the cities of Apple Valley, Rosemount and Farmington, and has an extensive experience in the field of government and public communication technologies. Mr. Moore's initial time in conducting this audit was provided free of charge in terms of providing a general overview of the equipment he believes is necessary to meet desired telecasting needs and requirements. A copy of his letter of recommendation is attached. A meeting was held with Mr. Terry O'Connell, Council member Don Jacobson CQCTV representative), the City Clerk and my office on June 5, 2001 to review these recommendations and discuss next step issues. It was determined that this information should be communicated to the full Council for review and recommendation to the QCTV Board. As QCTV will soon be preparing their budget for 2002, it would be timely for the City to submit a request for funding of this proposed Council Chambers equipment upgrade. '\ BUDGET IMP ACT The estimated cost of the Council Chambers equipment upgrade is estimated at approximately $125,000. Funding methodologies and revenue sources will need to be explored with QCTV, with any unfunded project expenditures addressed through the budget process. ACTION REOUIRED Council consideration is requested relative to forwarding a recommendation to QCTV for an equipment upgrade to the City Council Chambers. Respectful~y ~d, ~~ 10. ( -:;. J 0 Erar ~ity Administrator MARK TERRENCE MOORE 7675 - 142nd Street West, #309 Apple Valley, MN 55124 - 8806 June 25, 2001 RECEIVED I JUN 2 7 2001 Mr. John Erar, City Administrator CITY OF ANDOVER City of Andover 1685 Crosstown Blvd. NW. Andover, MN 55304 Dear Mr. Erar, On June 13, 2001, at your invitation, I toured the Andover City Council Chambers and examined its telecast, presentation, and recording capabilities. Mer assessing the current equipment, I believe that a significant improvement can be achieved in your television production, multi-media presentation, lV and meeting room audio, and program playback quality. As you requested, I am providing a brief, summary of my general observations and recommendations, and estimates. The existing system uses decade-old Surveillance Camera technology that delivers a low-level video image, and the Cameras and Production Switcher can not be synchronized. Synchronization eliminates the visually annoying picture disruptions that occur during camera shot changes. Upgrading and synchronizing the Cameras and Switcher would deliver dearer, deaner, aisper, high-resolution images to the home viewer, and in Chambers. This upgrade would include modem robotics, and pre-set controls, that would allow the camera operators to follow the action more quickly and efficiently. Also, the current sound system is not being heard in several parts of the Council Chambers. Installing eight small Speakers throughout the room would distribute voice reproduction more effectively, and upgrading the Microphones will enhance audio darity and fidelity in Chambers and on lV. , The capability of City Staff and the Public, to display and present a variety of visual materials, would be / greatly enhanced by the addition of an Overhead Document Camera, a Computer Scan Converter, and an LCD Projector and large screen. The Overhead Camera will provide high-quality images of documents ranging in size from a driver's license to a plat map, as well as older-style transparencies. A Scan Converter will allow PowerPoint, Intemet, and other high-resolution computer presentations to be shown in Chambers and on television. The LCD Projector and screen will provide large, high- resolution images of presentation materials to the viewers in Chambers. A Videocassette Recorder would still be available to play videotapes. All presentation sources could be easily used by Staff, and clearly seen by the lV audience. I recommend the replacement and/or addition of the telecast and presentation equipment referred to above. This would also apply to the ancillary devices and cabling needed to create a high-quality operational system. It is possible that some of the existing Audio-Visual equipment, such as the lV Monitors and Audio Mixers and Amplifier, could be re-used. However, those devices would need to be evaluated, adjusted, repaired, and replaced as necessary. I estimate that the overall cost of upgrading the current meeting and telecast AN system would be approximately $125,000.00, at current prices. If you wish, I would be happy to discuss providing Design and Consulting Services for such a project. I estimate that 3D-40 hours would be required to design and specify the system upgrade, desaibed in this letter, at a rate of $35.00 per hour. This would not include the contracting and installation phases of such a project. I look forward to your reply. Sincerely, ~----- Mark T. Moore , @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304? (763) 755-5100 FAX (763) 755-8923 ? WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato:r;.~ FROM: Vicki Volk, City Clerk SUBJECT: Transient Merchant Ordinance DATE: July 17,2001 INTRODUCTION The City Council discussed the proposed changes to the Transient Merchant Ordinance at a ; workshop on July 10,2001. DISCUSSION The City Attorney's office prepared revisions to the transient merchant ordinance to comply with existing state law. Changes included a new defmition for canvasser or solicitor and peddler. The license period for a transient merchant was changed from a 6 month license to a seven day license; the license period for a peddler was changed from a 6 month license to a 30 day renewable license. RECOMMENDATION Staff recommends that council adopt the ordinance as presented along with the attached resolution setting fees for the various licenses. Respectfully submitted, eLL; tfrli/ Vicki Volk City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. An Ordinanee rcpealing Ordinance No. 79 adopted April 17 , 1987 and Ordinance No. 79/, adopted October 16, 1990. An Ordinance repealing Ordinance 250 adopted February 16.1999. AN ORDINANCE DEFINING TRANSIENT MERCHANT, PEDDLER, CANVASSER, AND SOLICITOR AND REQUIRING SAID INDIVIDUALS OR ORGANIZATIONS TO COMPLY WITH CERTAIN PROCEDURES WHILE DOING BUSINESS WITHIN THE CITY IN ORDER TO PROVIDE FOR THE PUBLIC WELFARE, AND PROVIDING FOR FEES AND PROHIBITING THE USE OF PUBLIC RIGHTS OF WAY OR PUBLIC PROPERTY FOR CERTAIN ACTIVITIES. The City Council of the City of Andover hereby ordains as follows: , Section 1. Definitions. / Subd. A. Definitions Canvasser or Solicitor A is-ftny person who goes traveling from plaee to placc and/or house to house. door-to-door. business-to business. street-to-street. or any other type of place-to-place for the purpose of obtaining or attempting to obtain orders for goods. wares. products. merchandise. other personal property or services of which he or she may be carrying or transporting samples or that may be described in a catalog or by other means. and for which delivery or performance shall occur at a later timc. -..mo takes ordcrs for the future delivcry of merehandisc or for serviccs to be performed in the futw-c, ..,hethcr or not sueh person cxposes a sample or colleets adyance pa)'mcnts on such sales; pr-<)",oided, however, that such definitions shall also includc any pcrson -,'tho occupies any temportlfy strueturc ',ehiclc or other place for the f'rimary f'llfPose of cxhibiting samples and taking orders for future delivery. Peddler A is-ftny person who goes from house-to-house. door-to- door. business-to-business. street-to-street or any other type oftmvcling from place to plaee for the pur:pose of offering for sale. displaying or exposing for sale. selling or attempting to sell. and delivery immediately upon sale. the goods. wares. products. / merchandise or other personal property that the person is carrying or othelWise transporting. and/or house to house ',vho carries merchandise, offering and exposing the 1 '\ \ saffle fer sale, and making deliveriC3 to purchasers, or any pcrson who, 'Nithoat trEe/cling from place to place, shall sell or offer merchandise for salc from a '/chicle or conveyancc. Temporary Retail Food Establishment is a retail food establishment that operates at a fixed location for a temporary period of time in connection with a fair, carnival, circus, public exhibiting or similar transitory gathering, including church suppers, picnics or similar organizational meetings, mobile food establishments, and agricultural markets. Transient Merchant is any person whose business in the City is temporary or seasonal and consists of selling and delivering merchandise within the City, and who in furtherance of such purposes uses or occupies any structure, vehicle, or other place for the exhibition and sale of such merchandise, either privately or at public auction; provided, however, that a transient merchant shall not be construed to mean any person who while occupying such temporary location, exhibits only samples for the purpose of securing orders for future delivery only. The person so engaged shall not be relieved from complying with the provisions of this Ordinance merely by reason of temporarily associating with or conducting such transient business in connection with a local business person. Person. Means any natural individual. group. organization. corporation. partnership or association. As applied to groups. organizations. cOl:porations. partnerships or associations. the term shall include each member. officer. partner. associate. agent or employee. Subd. B. Exception to Definitions 4) For the purpose of the requirements for this ordinance. the terms peddler. solicitor and transient merchant shall not apply to any person selling or attempting to sell at wholesale any goods. wares. products. merchandise or other personal property to a retailer of the items being sold by the wholesaler. The terms shall also not apply to any person who makes initial contacts with other people for the purpose of establishing or trying to establish a regular customer delivery route for the delivery of perishable food and dairy products such as baked goods and milk. nor shall they apply to any person making deliveries of perishable food and dairy products to the customers on his or her established regular delivery route. '\ (B) In addition. persons conducting the type of sales commonly known as garage sales. or rummage sales. or estate sales as well as those persons 2 , , participating in an organized multi-person bazaar or flea market. shall be exempt from the definition of peddler. solicitor. and transient merchant. as shall anyone conducting an auction as a properly licensed auctioneer. or any officer ofthe court conducting a court ordered sale. Exemptions from the defmitions for the scope of this ordinance shall not excuse any person from complying with any other applicable statutory provision or local ordinance. Section 2. License Required. A license shall be required for any canvasser, peddler, temporary retail food establishment, or transient merchant or solicitor to operate in the City. The license period shall be as stated herein. six (6) moRtft3, with the exeeptioll oftempofm)' outdoof food be ..eragc promotiolls ll1ld sales. Subd. B. Licenses and registrations required by this Ordinance may be denied for any of the following reasons: 4) The applicant. or anyone whose activity would be covered by the license or registration. has been convicted ofa felony. gross misdemeanor or any crime of theft. fraud. or issuance ofa worthless check. 5) The applicant has furnished false information in the application. 6) The applicant has previously conducted activities covered by this ordinance in the City of Andover without a required license or registration. 7) The applicant has previously engaged in activities in violation of this ordinance. Subd. C. Transient Merchant Seven Day License. Transient merchants shall first apply for and obtain a transient merchant seven day license pursuant to Section 6 of this ordinance and as set forth herein. All transient merchant seven day licenses are subiect to the following: 4) Licenses are valid for a period of seven (7) days. 5) No applicant shall be issued more than one license during any thirty (30) day period. 6) No license shall be issued unless the application is accompanied by a written consent to the activities signed by the owner of the property upon which the business activity is to be conducted. 3 " 7) Transient merchant seven day licenses shall not be issued for activities to occur in any of the following zoning districts: all residential districts. 8) No transient merchant shall conduct activities in such a manner to impede. interfere or otherwise obstruct motor vehicle and/or pedestrian traffic. 9) All transient merchants shall immediately remove all materials and debris from the activity location. Subd. D. Peddler thirty (30) day license. Peddlers shall ftrst apply for and obtain a peddlers thirty (30) day license pursuant to Section 6 of this ordinance and as set forth herein. All peddler thirty (30) day licenses are subiect to the following: 10) Licenses are valid for a period of thirty (30) days. 11) No peddlers shall conduct activities in such a manner to impede. interfere or otherwise obstruct motor vehicle and/or pedestrian traffic and safety. Section 3. Outdoor Food & Beverage Promotion & Sales. An application for a license for outdoor food and beverage promotion shall be applied for and may be granted by the City of Andover. The duration of the outdoor food and beverage promotion shall be no longer than ten (10) days. A sketch be provided which details where said outdoor food and beverage promotion shall be located on the property, indicating lot boundary lines, building locations, setbacks and traffic patterns for both pedestrians and vehicles. Additional information may be required if sufficient documentation is not provided. A license from the Anoka County Health & Environmental Services Department be applied for and granted and copy of such license be provided to the City at the time said application is completed. Said outdoor food and beverage promotion shall occur no more frequently than twice in any calendar year. The hours of operation shall be between 7 :00 a.m. and 11 :00 p.m. and shall be mentioned in the license application. A new license shall be applied for and received for each event, subject to fees as set by City Council Resolution. , Section 4. Exclusions. 4 No person shall be required to obtain a license in the following instances: 1) Occupations licensed and/or bonded pursuant to State Law. 2) A solicitor or canvasser doing business by appointment. 3) A solicitor or canvasser taking orders for the future door-to-door delivery of newspapers. 4) The selling of goods to retail or wholesale stores or to professional or industrial establishments. 5) The conduct of garage sales or rummage sales. 6) No license shall be required for vendors as a preliminary step to the establishment of a regular route service for the sale and delivery of such commodities or the providing of such services to regular customers. 7) School children selling items for fund-raisers. Section 5. Religious & Charitable Oq:anizations. Any organization, society, association or corporation desiring to solicit or have solicited in its name money, donations of money or property or fmancial assistance of any kind or desiring to sell or distribute any item of literature or merchandise for which a fee is charged or solicited from persons other than members of such organizations upon the streets, in office or business buildings, by house to house canvass or in public places for a charitable, religious, patriotic, philanthropic or otherwise non-profit purpose shall be exempt from Section 6 of this Ordinance, provided a sworn application in writing on a form furnished by the City is filed which shall include the following information: 1) Name and purpose of the cause for which the license is sought. 2) Names and addresses of the officers and/or directors of the organization. 3) The period during which the solicitation is to be carried on. 4) Whether or not any commissions, fees, wages or emoluments are to be expended in connection with such solicitation. Upon the foregoing being satisfied, such organization, association or corporation shall furnish all its members, agents or representatives conducting the solicitation credentials 5 I in writing stating the name of the organization, name of agent, and the purpose of the solicitation. Such credentials shall be kept on the person of the members, agents or representatives during the actual solicitation and be presented to anyone requesting to see same. Section 6. ApplicationIRegistratio nlProcedure In addition to such information as the City Clerk may require, the application shall also include: I) Name and description of the applicant. 2) Permanent home address and full address of the applicant. 3) A brief written description of the nature ofthe business, other goods to be sold, and the applicant's method of operation. 4) If employed, the name and address of the employer, together with credentials establishing the exact relationship. 5) The length of time which the applicant intends to do business in the City, with the approximate dates. 6) The place where the goods or property proposed to be sold, or orders taken for the sale thereof, are manufactured or produced, where such goods or products are located at the time said application is filed, and the proposed method of delivery. 7) A photograph of the applicant, taken within sixty (60) days immediately prior to the date of filing of the application, which picture shall be two (2") inches by two (2") inches showing the head and shoulders of the applicant in a clear and distinguishing manner. 8) A statement as to whether or not the applicant or the person managing the business has been convicted of any crime, misdemeanor or violation of any municipal ordinance, involving activities licensed under this Ordinance, the nature of the offense and the punishment or penalty assessed therefor. 9) If a vehicle is to be used, a description of the same together with license number or other means of identification. / 6 10) A statement of the nature, character, and quality of the goods or merchandise to be sold or offered for sale by applicant, the invoice value and quality of such goods and merchandise, whether the same are proposed to be sold from stock in possession or by sample, at auction, by direct sale, or by taking orders for future delivery. 11) A brief statement of the nature, character, and content of the advertising done or proposed to be done in order to attract customers (samples may be requested). 12) Credentials from the person, for which the applicant proposes to do business, authorizing the applicant to act as such representative. 12) Transient merchants shall include the addresses of all places where the business is to be located along with written consent of the owners or occupants. Subd. B. Registration. All solicitors. and any person exempt from the licensing requirements of this ordinance. shall be required to register with the city. Registration shall be made on the same form required for license application. but no fee shall be required. Immediately upon completion ofthe registration form. the City Clerk shall issue to the registrant. a certificate of registration as proof of the registration. I Certificates of registration shall be non-transferable. Subd. C. Procedure. Upon receipt ofthe completed application and payment of the license fee. the City Clerk. within two (2) regular business days. must determine if the application is complete. An application is determined to be complete only if all required information is provided. If the City Clerk determines that the application is incomplete. the City Clerk must inform the applicant of the required necessary information that is missing. Ifthe application is complete. the City Clerk must order any investigation. including background checks. necessary to verifY the information provided with the application. Within ten (10) regular business days of receiving a complete application. the City Clerk must issue the license unless there exists grounds for denying the license under this ordinance. in which case the City Clerk must deny the license. If the City Clerk denies the license. the applicant shall be notified in writing of the decision. the reason for the denial. and the applicants. right to appeal the denial by requesting. within twenty (20) day of receiving notice ofreiection. a public hearing before the City Council. The City Council shall hear the appeal within twenty (20) days of the date of the request. The decision ofthe City Council following a public hearing can be appealed by petitioning the Minnesota Court of Appeals for a Writ of Certiorari. Subd. D. Suspension and Revocation. 7 I a. Generally. Any license issued under this section may be suspended or revoked at the discretion of the City Council for violation of ay of the following: 1. fraud. misrepresentation or incorrect statements in the application form: 11. fraud. misrepresentation or false statements made during the course of the licensed activity: iii. conviction of any offense for which granting of a license could have been denied. iv. Violation of any provision of this chapter. b. Multiple persons under one license. The suspension or revocation of any license issued for the purpose of authorizing multiple persons to conduct business as peddlers or transient merchants on behalf of the licensee shall serve as the suspension or revocation of each authorized person's authority to conduct business as a peddler or transient merchant on behalf of the licensee whose license is suspended or revoked. c. Notice. Prior to revoking or suspending any license issued under I this chapter. the City shall provide the license holder with written notice of the alleged violations and inform the licensee of his or her right to a hearing on the alleged violation. Notice shall be delivered in person or by mail to the address listed on the license application. d. Public Hearing. Upon receiving the notice provided in Section C. the licensee shall have the right to request a public hearing. Ifno request for a hearing is received by the City Clerk within ten (10) regular business days following the service ofthe notice. the City may proceed with a suspension or revocation. For the purpose of mailed notices. service shall be considered complete as of the date the notice is placed in the mail. If a public hearing is requested within the stated time frame. a hearing shall be scheduled within twenty (20) days from the date ofthe request. Within three (3) regular business days of the hearing. the City Council shall notify the licensee of its decision. e. Emergency. If. in the discretion of the City Council. imminent harm to the health or safety to the public may occur because of the actions of a peddler or transient merchant license under this ordinance. the City Council may immediately suspend the person's license and / provide notice of the right to hold a subsequent public hearing as prescribed in this Ordinance. S f. Appeals. Any person whose license is suspended or revoked under this action shall have the right to appeal that decision in Court. Section 7. Prohibited Practices. No person under this Ordinance shall: 1) Sell or solicit before the hour of 9:00 a.m. or after 9:00 p.m., unless a previous appointment has been made. 2) Enter or conduct business upon any premises where a sign or plaque is conspicuously posted stating in effect that no peddlers or solicitors are allowed. Such signs shall have letters a minimum of one-half (1/2") inch high. 3) Occupy for the purpose of advertising and/or conducting business any area within a sight triangle, at any road intersection. 4) Occupy as a transient merchant, solicitor or peddler, any public right of way or other public property for the purpose of advertising and/or conducting business. 5) Occupy for purpose of advertising and/or conducting business in any area without the written consent of the property owner. 6) Engage in any activity without a required license or registration. Section 8. License Fee. Fees for license shall be as set from time to time by City Council Resolution. Section 9. Penalties. Whoever does any act forbidden by this Ordinance or omits or fails to do any act required by this Ordinance shall be guilty of a misdemeanor and subject to all penalties provided for under State law. Adopted by the City Council of the City of Andover on this 17th day of July, 2001. CITY OF ANDOVER 9 , Michael R. Gamache - Mayor A TIEST: Victoria Volk, City Clerk '\ 10 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. A RESOLUTION SETTING FEES FOR PEDDLERS, TRANSIENT MERCHANTS AND OUTDOOR FOOD & BEVERAGE PROMOTIONS AND SALES. The City Council of the City of Andover hereby ordains: The following fees are hereby established for the year 200 I: Transient Merchants $25.00/7 day license Peddlers $50.00/30 day license Outdoor Food & Beverage Promotions & Sales $25.00/10 day license The above fees will be effective immediately. Adopted by the City Council of the City of Andover this 17th day of July ,200 l. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria Volk - City Clerk @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratoPf'V FROM: Captain Larry Klink - SheriffiPatrol Division SUBJECT: Anoka County Sheriff Monthly Report DATE: July 17, 2001 INTRODUCTION Please receive the Anoka County Sheriff Department monthly report on law enforcement activities occurring within the City. DISCUSSION See attached report. ACTION REOUIRED For Council information. a:;f~i~~ Captain Larry Klink SENT BY:A.C. SHERiff ; 7- 9- 1 ; 12:55 ; PATROL DIYISION~ 763 755 8923;# 2/ 3 B. CITY OF ANDOVER ~ .JUNE, 2001 \ Current Mo. Last Month YTD LAST YTD Radio Calls 910 1,055 4,984 5,122 Incident Reporls 831 875 5,309 4,639 Burglaries 5 6 27 47 Thefts 46 70 268 261 Crim.Sex Condo 0 2 4 10 Assault 12 16 61 67 Oam to Prop. 27 30 116 150 Harr. Cornm. J 7 29 49 P.O. Accident.. 18 18 91 106 P.I. Accidents J 7 27 33 Fatalities 0 0 1 1 Medicals 38 29 190 181 . Domestics 35 43 192 163 Alann Calls 79 73 420 371 Felony Arrests 3 S 35 24 Gross Mis. 4 6 20 17 Misd. Arrests 38 20 168 153 OUT Arrests 4 9 41 36 Domestic An. 8 10 34 21 Warrant Arr. 11 8 53 53 Traffic Arrests 185 178 962 1,216 JUL 09 2001 12:54 6123235135 PAGE. 02 SENT BY:A.C. SHERiff ; 7- 3- 1 ; 12:55 ; fATROL DIYISION~ 763 755 8323;# 3/ 3 Community Service Officer Report \ C. CITY OF ANDOVER - JUNE, 2001 Current Month Last Month YTD Last YTD Radio Calls 169 167 960 825 Incident Report 93 96 513 502 Accident Assists 17 11 57 39 Medical Assists 1 1 4 9 Aids: Public 68 49 374 482 Aids: Agency 182 189 942 785 Veh. Lock Out 38 39 192 163 Extra Patrol 130 12.7 744 953 House Checks 0 6 31 21 Bus. Checks 83 92 661 778 Animal Compl. 54 57 319 377 . 49 80 Traffic Assist 4 10 .. . _______.n__ ..~- JUl 09 2001 12:55 6123235135 PAGE. 03 cEJ / ]TY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Hold Public Hearing/OO-S/Street & Curb Improvements/7th Avenue Area- Engineering DATE: July 17, 2001 INTRODUCTION The City Council is requested to continue the public hearing for Project 00-5, 2001 Street & Curb / Improvements, for the area west ofih Avenue NW, and between 148th Lane NW south to 145th Lane NW. The original public hearing was continued from the April 17, 2001 City Council meeting to provide time to modify the feasibility report for this project. Attached are the following: -Supplemental Feasibility Report -Resolution ordering improvement -Letter to property owners -Public Hearing Notice -List of property owners - Location map DISCUSSION A public hearing for this project was held on April 17, 2001 to discuss street and utility improvements for the neighborhood. During the hearing, the City Council directed staff to remove the sanitary sewer and watermain portions of the project. The hearing was then continued to July 17, 2001 to allow staff time to modify the feasibility report to focus the study on street and concrete curb and gutter improvements for the neighborhood. The supplemental feasibility report is included for review. A neighborhood informational meeting was held on June 28, 2001 to review the revised feasibility report with the residents. Approximately eight properties were represented at the / meeting. The main point of discussion with the residents was the assessment methodology. The supplemental feasibility report identifies the assessment portion of the project to be distributed on a front foot basis. (The front footage of each lot is defined as the "short" side of the lot.) Mayor and Council Members / July 17, 2001 Page 2 of2 During discussion with the neighborhood representatives, some of the residents indicated an interest to distribute the assessment on a per lot basis. The residents indicated they would walk a petition through the neighborhood to determine if there is support to change the assessment methodology to a per lot assessment. I would anticipate if there is enough interest from the neighborhood to request this change to the assessment methodology a petition would be presented at the public hearing. BUDGET IMP ACT The estimated project cost is $567,992.03. It is proposed that $402,050.00 of the project cost will be from the Road and Bridge Fund while the balance, $165,942.03 would be from assessments. ACTION REOUESTED The City Council is requested to approve the resolution accepting the supplemental feasibility / report and ordering the improvement of Project 00-5, 7th Avenue Area. Respectfully submitted, (~1f!tL / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING SUPPLEMENTAL FEASIBILITY STUDY AND ORDERING THE IMPROVEMENT OF PROJECT NO. 00-5. 7TH AVENUE AREA WHEREAS, Resolution No. 031-01 of the City Council adopted on the L day of March, 2001, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 17th day of Julv. 2001: and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 00-5 J MOTION seconded by Council member and adopted by the City Council at a reqular meeting this ~ day of Julv , 2001, with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , Re: Public Hear'ingwiththe AndoverCityCounciI/ConcreteCurb&oGutter&Street'" " ,'. ,... .,',.., 'Reconstruction/West of th Avenue NW, SOl!th & Includirig ,148th Lane NW/Proje$tt~~,;~iJ " , . -,'. ,", . -'. '.' -', ".,'. ~~~~~~.*" 'Asupplernentalfeasibility'report has been prepared to determine thee~ti.matedc6st'forconcrete curb and gutter and' street reconstruction improvements in the above mentioned area.. . . '.' '".'.;. ",' '-" .:, <' '. .-'..'" - ('0,6 I. ,HAEL MEYER BRUCE OLSON ANDREW & OLGA KRINITSYN 4488 -145TH LN NW 4464 _145TH LN NW 4440 _145TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 GORDON & MAXINE ANDERSON DONALD & JOANNE PETRS SCOTT & YOLANDA PEARSON 14541 KIOWA ST NW 14604 KIOWA ST NW 14661 KIOWASTNW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 DENNIS CHRISTPHERSON JEROME & YEONG KLIMCZAK DAVID & RENEE GOMEZ 14631 KIOWA ST NW 14595 KIOWA ST NW 14532 7TH AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 JAMES & LEE ANNE CLAUER RICHARD & NANCY SHERVA F GOULD & J YOUNGREN 4458 _146TH LN NW 4484 _146TH LN NW 4447 - 146TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 THOMAS & GLORIA SICHLER DALE & LORELEI KITTELSON JOHN & ELEANOR HASTINGS 7 _146TH LN NW 14619 L1PAN ST NW 14589 L1PAN ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 DARRELL & KATHRYN LARCO FD FLEISCHER KEVIN & DEBRA COREY 14557 L1PAN ST NW 4580 _145TH LN NW 4530 _145TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 MARC & BRENDA DOUD JULES HUKEE CURTIS & NAIDA STOLTZ 4520 _145TH LN NW 4531 _146TH LN NW 4571 - 146TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 DALE FIFE JOHN & CYNTHIA COLLENTINE ROBERT & ALICE CRANNEY 4590 _146TH LN NW 4560 - 146TH LN NW 4530 _146TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 DAVID & NANCY MASTOUS ROBERT HAGBERG KIM & CECELlA JENSEN 4531 _146TH AVE NW 4571 - 146TH AVE NW 4530 - 146TH AVE NW r ""lOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 , ELIZABETH SPALDING RICHARD MARTIN JAMES & LYNNETTE BRIDVIG 4550 -146TH AVE NW 14580 MAKAH ST NW 14550 MAKAH ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 \JI"I.BUR LEERSSEN ROBERT JENSEN STEVEN & MARY BLAIR , ,51 MAKAH ST NW 14554 L1PAN ST NW 4790 - 147TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 RICHARD M THAISEN & M STEVEN & LINDA GALE ROBERT HUGHS BAGEANT 4751 - 147TH LN NW 4741 _147TH LN NW 4761 - 147TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 JAMES & SANDRA JOHNSON THOMAS & FRANCES HORTON CLIFFORD NELSON 4701- 147TH LN NW 4780 _147TH LN NW 4778 - 147TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 DONALD & CAROL KROPP THOMAS & MERIL YN CARLSON JOHN & MARY GROM 4774 - 147TH LN NW 477 0 - 147TH LN NW 4740 - 147TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55394 RONALD & JONI BARG DENNIS SEELEN KENNETH & PAMELA LUSSKY 4710 _147TH LN NW 4680 - 147TH LN NW 4650 - 147TH LN NW )OVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 , DAVID LEE DOROTHY SWANSON RICHARD & PATRICIA HORNER 4630 - 147TH LN NW 4590 _147TH LN NW 4560 - 147TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 TERANCE & LORI RICHARDSON ROBIN & GERI WELLEMS BRADLEY ANDSERSON 4530 _147TH LN NW 4490 - 147TH LN NW 4450 - 147TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 MARK & VIKKI BENKOFSKE DENNIS & SUSAN VAN HORN RICHARD HEDQUIST 4420 _147TH LN NW 4421 - 147TH LN NW 4491 - 147TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 KENNETH & JOY BREWER DAVID & JANEL SIMMONS STEVEN & BETH ZADNICHEK 4561 - 147TH LN NW 14760 KIOWA ST NW 4490 _148TH AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 , RODNEY THOMPSON ELROY & JOAN ANGEN ROSE VOKATY 4520 _148TH AVE NW 4560 _148TH AVE NW 4487 _148TH AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 P''''HARD & KARl JORDAN WAYNE & JANET BElCH ROGER OLSON <, ) _148TH AVE NW 14761 MAKAH ST NW 14760 MAKAH ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 RICHARD & BARBARA STANDFORD NELSON MARK & NANCY WINHOL TZ SCHWEIGER 14790 MAKAH ST NW 14840 MAKAH ST NW 14860 MAKAH ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 JOHN HENNEN GARY LARSON PATRICK SPARTZ 14881 MAKAH ST NW 14841 MAKAH ST NW 14875 MAKAH ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 DANIEL & JANET WIEBERDINK MARK & KARl MIRANOWSKI THOMAS & LINDA MILLS 4541 _148TH LN NW 4511 - 148TH LN NW 4471 - 148TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 DANIEL & LORI PHIPPS CYRIL & THELMA DEHN LEIGH & MICHELLE ERICKSON 4431 _148TH LN NW 4510 _148TH LN NW 4480 - 148TH LN NW I 'lOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 , , DONALD FUCHS PATRICIA POTTER GREGORY MESSNER 14761 ONEIDA ST NW 14760 ONEIDA ST NW 14755 ONEIDA ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 HOWARD & CORALIE BELL RONALD & BARBARA ALTO 4531 - 147TH LN NW 14832 7TH AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 , G:IDA T AIST AFFlRHONDAAlLABELSIOO-5.doc ~ City of Andover. Minnesota Incorporated 1974 14912 4428 j , 4431 I , / I , 14832 ~ ~ .\Il\()()\\ OOL --.a 147TH LN ..- N UJ ~ ~ > <{ J: \::: 147TH AVE ... .j>. C1l W ... LEGEND N o Improvements W*E () Parle ~ s a Lots/Parcels a Water Features Scale: , 1 inch = 600 feet / City Limits 600 0 600 , , Map Date: Apri127,2001 FecI Drawing No.1 Layout Name: DRAWING NO 1 Project Location: H:\G1SDATA\ENGINEERlNG\PROJECTS\FEAS_REPORT_2001.APR Date Printed: 04/30/2001 - 10:36:56 AM @ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . AND OYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ ~ David Carlberg, Community Development Director FROM: Courtney Bednarz, City Plann~ SUBJECT: Approve Amended Special Use Permit/PUD/Altemate Townhome DesignlNature's Run - Planning DATE: July 17,2001 INTRODUCTION The City Council is asked to review an Amended Special Use Permit request to change the townhouse style within the Nature's Run Development. Attached to this report are illustrations / of the approved design and three new building designs for your review DISCUSSION The Special Use Permit for Planned Unit Development Review of this development was originally approved with a specific townhouse style that was incorporated into the rezoning contract. The rezoning contract approved by the City Council on February 20,2001 was never recorded by D.H. Land Company. As a result, the rezoning contract has been reproduced. This contract is identical to the previous contract except that all references to D.H. Land Company have been changed to William Hupp and Exhibit B now references the new townhouse designs. Detailed Analysis Avalon Homes is interested in purchasing the development and providing a variety of styles to improve the look of the project as well as the marketability of the units. The previously approved townhouse style illustrated in Attachment A was very similar to the design oftownhomes within the Sunridge project located to the south. This change will allow future homeowners the opportunity to choose a townhouse style and distinguish this development from the Sunridge proj ect. The proposed townhouses have been designed to fit within the building pads as previously / approved on the grading plan for Natures Run. This will prevent conflicts with setbacks, buildability and the wetland buffer area. While the change in townhouse styles will not affect the approved grading plan, the developer will deepen the retention ponds to create additional fill material as indicated in a separate staff report before Council. This will not result in a significant change to the approved grading plan. The previously approved development standards for Natures Run are indicated in attachment D. No changes to these standards are proposed. The various townhouse styles will be allocated throughout the development based on the demand for each unit style. It is anticipated that individuals will choose different finishing materials based on their preferences and that the larger units will be located in the interior of the development away from Hanson Boulevard. Exterior Features The attachments illustrate the exterior features of the proposed townhouse styles. Units' A' and 'B' are similar in form, but allow different finishing materials. Unit C is the largest of the units with a front entry, additional windows and architectural treatments. Unit C also offers different finishing materials as indicated in the attachments. An elevation of the previously approved townhouse style is provided in the attachments for comparison. Floor Plan J The floor plans for the various townhouse styles are also provided in the attachments for comparison. Floor plans generally reflect personal preferences. The following table is provided to indicate that all ofthe proposed floor plans are larger than the previously approved townhouse style. Unit Size 1,228 sf 1,568 sf 1,568 sf 1,869 sf Attachments Proposed Resolution Approved Resolution Attachment A Approved Townhouse Style Attachment B Proposed Townhouse Style AIB Attachment C Proposed Townhouse Style C Attachment D Development Standards Attachment E Contract Rezoning Attachment F Planning and Zoning Commission Minutes J ACTION REQUIRED The City Council is asked to approve the alternate townhouse styles as presented. This will require approval of the attached resolution and an amendment to the rezoning contract to change the dates of plans referenced in Attachment B of the rezoning contract (attached) R'r:j"JlY ",bmittod. ~J'~ ourt~y13e nar Cc: Bill Hupp Avalon Homes ) Proposed Resolution CITY OF ANDOVER , COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION AMENDING SPECIAL USE PERMIT #00-17 AT THE REQUEST OF BILL HUPP FOR A PLANNED UNIT DEVELOPMENT TO ALLOW THREE ALTERNATE TOWNHOUSE DESIGNS FOR THE FIFTY-FOUR (54) TOWNHOUSE UNIT DEVELOPMENT TO BE KNOWN AS "NATURE'S RUN" LOCATED AT 1650 ANDOVER BOULEVARD NW LEGALLY DESCRIBED AS INDICATED ON EXHIBIT A. WHEREAS, Bill Hupp has requested an amendment to the Special Use Permit for a Planned Unit Development to develop a residential development consisting of fifty four townhouse units pursuant to Ordinance No.8, Section 4.18, Planned Unit developments and Ordinance No. 112, An Ordinance regulating Planned Unit Developments on the property legally descried on Exhibit A; and WHEREAS, the City Council has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 4.18, Planned Unit developments and Ordinance No. 112, An Ordinance regulating Planned Unit Developments; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the / health, safety, morals, and general welfare of the City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the amended Special Use Permit as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation ofthe Planning and Zoning Commission and approves the amended Special Use Permit on said property with the following conditions: 1. All conditions of Special Use Permit #00-17 except for the style of townhouse units shall remain in effect. 2. The contract associated with Rezoning #00-09 shall be amended to reflect the townhouse styles approved with this action. Adopted by the City Council ofthe City of Andover on this _day of , 2001. CITY OF ANDOVER ATTEST: Michael, R. Gamache, Mayor , Victoria V olk, City Clerk , , Approved Resolution \ , CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. R028-01 A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF D. H. LAND COMPANY FOR A PLANNED UNIT DEVELOPMENT TO DEVELOP A RESIDENTIAL DEVELOPMENT CONSISTING OF FIFTY-FOUR (54) TOWNHOME UNITS TO BE KNOWN AS THE SUBDIVISION OF "NATURE'S RUN" ON THE PROPERTY LEGALLY DESCRIBED ON EXHIBIT A. WHEREAS, D.H. Land Company has requested a Special Use Permit for a Planned Unit Development to develop a residential development consisting of fifty-four townhome units to be known as the subdivision of "Nature's Run" pursuant to Ordinance No.8, Section 4.18, Planned Unit Developments and Ordinance No. 112, An Ordinance regulating Planned Unit Developments on the property legally described on Exhibit A; and WHEREAS, the City Council has reviewed the request and has determined that said \ request meets the criteria of Ordinance No.8, Section 5.03, Special Uses. The Council J finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding lands; and WHEREAS, the City Council finds the request would not have a detrimental effect on the property values and scenic views of the surrounding area; and WHEREAS, the City Council finds the request meets the criteria of Ordinance No.8, Section 4.18, Planned Unit Developments and Ordinance No. 112, An Ordinance regulating Planned Unit Developments; and WHEREAS, the proposed development meets the intent of and is in harmony with the Comprehensive Plan; and WHEREAS, a public hearing was held before the Planning and Zoning Commission and there was opposition to the request; and WHEREAS, the Planning and Zoning Commission is recommending to the City Council the approval of the Special Use Permit as requested. / - / Page Two Resolution - SUP/PUD of Nature's Run February 20,2001 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and will allow D.H. Land Company to develop a Planned Unit Development on said property with the following conditions: 1. All variances to Ordinances No.8 and 10 associated with the approval of the Special Use Permit for the Planned Unit Development shall be as listed on the development standards (Exhibit B of this Resolution) and shall become the only variances and approved standards for the development. 2. That the Special Use Permit shall be subject to a sunset clause as defined in Ordinance No.8, Section S.03(D). 3. The Special Use Permit shall be subject to annual review by Staff. , 4. The Special Use Permit for the Planned Unit Development shall be contingent upon the / approval of the comprehensive plan amendment, contract rezoning and the preliminary plat of Nature's Run. If anyone of these applications or requests fails to be approved, in whole or in part, the special use permit shall be considered null and void. 5. A property owners association shall be created with the following documents provided to the City for review and approval by the City Council prior to being recorded with the final plat in accordance with Ordinance No. 112: a. Articles of Incorporation b. By-laws of the association c. Declaration of covenants, conditions and restrictions regulating the properties, maintenance of the common areas. 6. A variance is granted to Ordinance No. 205 to allow the structures to be similar in exterior architectural design and appearance. Adopted by the City Council of the City of Andover on this 20th day of Februarv. 2001. ATTEST CITY OF ANDOVER tf - . -j--tb '2~~Ah"~ . ~)i'. ......... [//. Victoria V olk, City Clerk ~ichael R. Gamache, Mayor I Exhibit A Legal Description The Northeast Quarter of the Southeast Quarter of Section 27, Township 32, Range 24, Anoka County, Minnesota, except that part of the North 231.00 feet of said Northeast Quarter of the Southeast Quarter lying west of a line drawn southerly, parallel with the East line of said Northeast Quarter of the Southeast Quarter from a point on the North line of said Northeast Quarter ofthe Southeast Quarter distant 701.25 feet West of the Northeast Comer of said Northeast Quarter of the Southeast Quarter. ) \ :: V / I -:- - I = I - r - - - - - - ~ - - - -f-- -- - - = I --=~ Attachment A R':: ~ I -r=~ : [][]DOD ~ I :-'~~~ <:== ~- [Dn[JrJD '~, ~" ~~-~ c~~=: ~-l[JD- 0-'-- [-'J- -=~~ _r-=~ llJ _ _ .. ~ ~. _ __ fr=]DD[][] 1 1 "__ ~E~ ~~. lr--"J[JD[JrF-l ~ ~- -~ ._ I I I lL.. _ I1III1111 ~~ ;g - = '--f-=-- r:~JD[JrJ[_-] ~ ~~ = = / [][J[]D[] 7 ~ _ ~== -=:~-~'~ n[j[Il[j ,~} ~_ ~ "-~ -r ; ./ .t:i, = I/': ~ 0 ,~_ r- ...., // - ~ ~ =f:: ~/ -~- -f-- . ' II I II _'r-_~ , ~ / [~~~] [L~;_~~J ~ : = =~._-=~=. /[~~] [C_:__:~~] [] ~ ~~ -r-~ / ~ I I I I I It ; ~_r=f-- I IIIII III11I II I-C:::::; "" --~-, f= -- ~ - ~~~ f= - i--- ~ -I- -_ r- i= - ~.- - Ol III I III II ~ ,.. -'r- ~ 1 f-- I\.) ..-- -f-- ~ ..,. -r- ~ 1--... -- 1----- ~/ ~ ~ -L- '- 0 ~~ ='r-~ 0 Em ~ I/':~V_ =~= ...., f1. ~ - -~= III I III II z ~ -- - - 1% - '- - V/ - ----< -'r-= == Jot' 0 F --- = -=- - - ~ - - -~ - . ~/- - =~ _ r- ~__ ~ ffiIIIIJIlll ~[Q) / - Attachment B , I 1=0- ~ I f'// (II I Fr= ::::-:: '-,p~ I "../ ~~ , ~~-~ ~ I f-- Y(/ "~ IT] I I I leD ad I [iEllgJ f= F IDDDDDDDD F= e..:: 'IDDDDDDDDI ~ ~ DDDDDDDDI i ,r IDDDDDDDD 2;i FRONT ELEVATION I - UNIT 'A'I'S' SCALE, I/ei'=I'-O" /~ /' ~~if1l, I ill /' - ,., AlII I ,., I I ,/ II . , h- ~ ~""" I ~ lll~ - ~ (_f~~ /' AlII II , .,L' -/::,A ';;;1 J~I.IIh" ITJiI I I I ITJ ffi[iEigJ = f- = IDDDDDDDDI~ = - DDDDDDDDi~ J I,=! J' ,.., ;n,..; "" 3r,{' r= :t -'.( '00000000 , , :y y.rrY :lr'M,J( c'rl\E'.!\ ^ DDDDDDDD ,r )' ,..,[} ~ K\: <x;:P:"'" ~l);:8; F" ~ FRONT ELEVATION II - UNIT 'A'/'B' :SCALE. I/e'=I'-O" . , ~'-6' PATIO/DECK SUN/SCREEN r. PORCH IO'-E>"KE>'-O" 12'-O"KE>'-o" "" ",",.~ "t, MA51ER 5UI1E ~ , 1 IS'-o"xI6'-O" I I 6Rl;6Tx,~pM VAL/LTm Gel~INiSI 1 I 1 1 I I I I I I DINING I 1 11'-2"K~'-O" I VA1JL~ GeIUN6 I 1 ) ON I I _________1 --------- 9 ;0 FOYER IS'-O"K~'-O" , ! ~ GARAGE 20'-o"K22'-O' , 'i I , BEDROOM/DEN , I ! 19'-eUxI9'-6" , , , I ,--------------, , I I 1 , , , I 1 , I I I , , I I I L ~~ I I '\ / MAIN LEVEL - UNIT 'A' 5CALE, I/E>"=I'-o" 156E> 5Q.FT. HOJSE '\6 SG.FT. SUN PORCH . . , ....... >. " SUN/Sc.REEN ~ PATIO/DEc.K PORc.H , 10'-/>")(/>'-0' 1;2'-0")(/>'-0' ~ -..,;;' MASTER SUITE ': 1 19'-0")(16'-0" I "~ I I I cSRJ;tT)(lrepM VAU..:rm Gel~lN6 I I I I I I I I I I DININcS I ~'HI6H HALf' l'W..J. I 11'-;2")(Q'-o" I VAl.A..Tm alLIN6 I I I I I 96K H16H 1- 1Wl'l'W..J. 9 ~""""" '" FOYER REF 19'-0")(Q'-0" II PORc.H "";"" , cSARAcSE 1 20'-0")(22'-0' 6EDROOM/DEN 19'-0")(19'-6" r---------------, , I I I I I I I I I I / MAIN LEVEL - UNIT 'B' ISbe 5Gl.FT. I-IOUS!:: 5C.ALE. 1//>"=1'-0' Q6 SQ.FT. SUN PORCH . . Attachment C r , , / . 1 , ~... , . PATIO/DEC.K I I B 1,'-8",,8'-0" SUN/SC.REEN , PORc.H 12'-0',,13'-0' ,t MASTER SUITE c 13'-0',,16'-0" ., , .' , . ! " 6REA T ROOM 111_0")(141-011 ~ \ ~ ~.HISH HALl" """- / (0' --- 50 --- t ' .. KITC.HEN , 14'-6",,14'-0" II ""'" "'" .... .' ~ i ,. ~ FOYER r 6ARA6E 20'-0",,22'-0" , .. BEDROOM/DEN '. 14'-6",,13'-6' ';. ,--------------, I I I I ~ I I I I I I , , , MAIN LEVEL - UNIT 'e-' 1e6<\ SG.FT. HOUSE 5C.AL.E, 1//l'=I'-O' \54 5G.FT. SUN FORCoH " . Attachment D ~ ft';;e;~ DEVELOPMENT STANDARDS ~.J.~"W~~'6'i~;-;f~ STR~~T JOG (OPPS~T) 236' CUL-D~-SAC LENGTH 1453' LOT WIDTH A T S~T6ACK 43.7/ 51.7 LOT D~PTH 74.3/76.3 BUlLOING SETBACKS INT~RIOR SLOG FRONT 10 ROW: 20' SLOG SID~ TO ROW: 20' BLOG SID~ TO BLDG SIDE: 20' BLOG SID~ TO BLDG BACK: 30' BLDG BACK TO BLOG BACK: 30' ~XT~RIOR BLOG TO PROP~RTY UN~: 30' BUILOABLE D~PTH Of LOTS: qo' MINIMUM BUILDABL~ D~PTH VARIANC~ REQUEST~D FOR UNITS: BLOCK I UNITS 7.B.I6.23,24 BLOCK 2 U,,"TS 1.2,3,II.I2.Iq,20.21.22.27.2B ALL OTHER UNITS M~~T TH~ 100' BUILDABL~ D~PTH V ARIABL~ WIDTH W~TLAND BUFF~R VARIABL~ WIDTH BUFF~R IS PART OF PUD PROPOSAL R~SUL TING IN 1.35 ACR~S OP BUPP~R AR~A RATHER THAN TH~ 0.64 ACR~S THAT WOULD B~ CR~ATW BY TH~ TYPICAL 16.5' BUFf~R. , ~ Development Standards ...... .-1... c-....p yo NATURE5 RUN "'g....._.........._......._........O ...........__..... .......... ~s..O"'_l...lO ...12.2"2....D70 V....l...2.2S2.'I>077 DHOOO02 -........---- ..,........-.-. 1/24/01 L \ ZONING CONTRACT This agreement made this _ day of , 2000, by and between the City of Andover, 1685 Crosstown Boulevard NW, Andover, Minnesota 55304, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City" and William Hupp 13760 Goldenrod Street NW, Andover, Minnesota 55304, a Minnesota corporation, hereinafter referred to as the "Developer". WHEREAS, Developer is the owner of certain Property in the City of Andover legally described on Exhibit A attached hereto and made a part hereof; and WHEREAS, the Developer has requested that the City change the zoning . classification for the Property from an R-4, Single Family Urban Residential District and a R-l, Single Family Rural Residential District to M-l, a Multiple Dwelling district; and WHEREAS, it is believed by the City that the rezoning of said Property to a M-l Multiple Dwelling district so as to permit a residential development consisting of fifty-four (54) townhomes would be in the public interest and welfare of the citizens of the City; and WHEREAS, the Developer has agreed to develop the property as a townhouse development in consideration of the City's changing the property to M- 1, Multiple Dwelling and the Developer further agrees as part of said consideration to layout, develop and maintain the townhouse development as hereinafter set forth; NOW, therefore, in consideration ofthe mutual promises ofthe parties made herein BY AND BETWEEN THE PARTIES HERETO: / 1. The City shall complete the procedures necessary under City Ordinances and State Law to rezone the Property from R-4, Single Family Urban Residential and R-l, Single Family Rural Residential to a M-l Multiple Zoning classification under the City's Zoning Ordinance No.8. 2. Developer agrees to layout, develop and maintain the Property as a residential townhome development consisting of fifty-four (54) townhomes, common space, open space, ponds and wetlands. Such townhouse development shall be constructed to meet the approved plans and all specifications submitted by the Developer and accepted , and approved by the City and attached hereto as Exhibit B. No / changes or deviations from such plans or specifications shall be permitted unless first authorized in writing by the City. 3. The Developer shall comply with all applicable rules, regulations, ordinances and laws of the City of Andover, Anoka County, Coon Creek Watershed, State of Minnesota and any other governmental agency having jurisdiction over the project. 4. In the event that Developer violates any ofthe covenants and agreements contained in this zoning contract or any other additional agreements with the City or governmental agencies, the City may commence an action to change the Property from the M-l, Multiple / Dwelling back to R-l, Single Family Rural Residential and the Developer will not object or oppose such ordinance in any form. , Furthermore, the City may, at its option, refuse to issue building permits to any property within the development and stop building construction within the development until such time as such default has been corrected to the satisfaction of the City. Such actions shall be in addition to any remedies the City may seek to enforce performance of this agreement including but not limited to the right to seek injunctive relief. 5. The provisions of this Agreement shall be binding upon and enforceable against Developer, their successors and assigns and all other subsequent owners of the Property, their respective heirs, successors and assigns of the Property described in Exhibit A. '\ 6. An executed copy of this Agreement shall be recorded with the ) Anoka County Recorder. In witness whereof, the parties to this agreement have caused these presents to be executed the day and year aforementioned. CITY OF ANDOVER Dated: By Its Mayor Dated: By Its City Clerk WILLIAM HUPP Dated: By Its ) Dated: By Its STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this _ day of , _, before me, a Notary Public within and for said County, personally appeared Michael R. Gamache and Victoria V olk, to me known to be respectively the Mayor and Clerk of the City of Andover, and who executed the foregoing instrument and acknowledged that they executed the same on behalf of said City. Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this _ day of , _, before me, a Notary Public within and for said County, personally appeared and , to me known to be the and of William Hupp, a Minnesota corporation, and who executed the foregoing instrument and / acknowledged that they executed the same on behalf of said corporation. Notary Public This instrument was drafted by: William G. Hawkins and Associates 2140 Fourth Avenue North Anoka, Minnesota 55303 , , , Exhibit A Legal Description THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 27, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA EXCEPT THAT PART OF THE NORTH 231.00 FEET OF SAID NORTHEAST QUARTER OF THE SOUTHEAST QUARTER LYING WEST OF LINE DRAWN SOUTHERLY, PARALLEL WITH THE EAST LINE OF SAID NORTHEAST QUARTER OF THE SOUTHEAST QUARTER FROM A POINT ON THE NORTH LINE OF SAID NORTHEAST QUARTER OF THE SOUTHEAST QUARTER DISTANT 701.25 FEET WEST OF THE NORTHEAST CORNER OF SAID NORTHEAST QUARTER OF THE SOUTHEAST QUARTER; EXCLUDING THAT PART OF THE SOUTHEAST QUARTER OF SECTION 27-32-24 SOUTH AND WEST OF COON CREEK WHICH IS DEDICATED TO THE STATE OF MINNESOTA. ) , , Exhibit B The following list of documents shall comprise Exhibit B: 1. Plans and specifications submitted to the City and on file at the City of Andover, City Hall. 2. The "Special Provisions for Natures Run Townhomes (Standard Unit)" submitted to the City by William Hupp with the received date of June 14,2001 on file at the City of Andover, City Hall. 3. Special Use Permit Resolution No. 28-01. \ , '\ I PLANNING AND ZONING COMMISSION MEETING - JUNE 26,2001. The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Jay Squires on June 26, 2001, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Jay Squires, Commissioners Douglas Falk, Tim Kirchoff, Mark Hedin, Larry Dalien, Dean Daninger, and Rex Greenwald. Commissioners absent: There were none. Also present: City Planner, Courtney Bednarz Planning Intern, Jason Angell , Others APPRO V AL OF MINUTES. June 12,2001 Motion by Daninger, seconded by Hedin, the Minutes be approved as presented. Motion carried on a 6-ayes, O-nays, I-present (Dalien), O-absent vote. PUBLIC HEARING: AMENDED SPECIAL USE PERMIT - TO AMEND A PLANNED UNIT DEVELOPMENT (PUD) FOR ALTERNATE TOWNHOUSE DESIGNS FOR NATURE'S R UNLOCA TED AT 1650 ANDOVER BOULEVARD NW. - BILL TRAMM. City Planner Courtney Bednarz explained that the Commission is being asked to review an Amended Special Use Permit request to change the townhouse style within the Nature's Run Development. He stated that the Special Use Permit for this Planned Unit Development was originally approved with a specific townhouse style that was incorporated into the rezoning contract. He mentioned that Avalon Homes is interested in purchasing the development and providing a variety of styles to improve the look of 1he project as well as the marketability of the units. The previously approved townhouse '\ style illustrated in Attachment A was very similar to the design oftownhomes within the / Sunridge project located to the south. It was mentioned that this change will allow future Regular Andover Planning and Zoning Commission Meeting Minutes-June 26,2001 " Page 2 I homeowners the opportunity to choose a townhouse style and distinguish this development from the Sunridge project. Mr. Bednarz stated that the proposed townhomes have been designed to fit within the building pads as previously approved on the grading plan for Natures Run. He stated that this will prevent conflicts with setbacks, buildability and the wetland buffer area. He mentioned that the various townhouse styles will be allocated throughout the development based on the demand for each style. He also mentioned that it's anticipated that individuals will choose different [mishing materials based on their preferences and that the larger units will likely be located in the interior of the development away from Hanson Blvd. Mr. Bednarz explained that the attachments included in the staff report illustrate the exterior features of the proposed townhouse styles. He stated that the floor plans for the various townhouse styles are also provided in the attachments for comparison. Commissioner Falk questioned if the new developer is exempt from what the previous developer had agreed to do. Mr. Bednarz stated that no change to the previous approvals are a part of this request other than the townhouse unit styles. , Commissioner Falk questioned if the developer is able to step right in where the other developer left off even if it is up for final plat review. Mr. Bednarz stated that the City would have to approve the transfer from one developer to the other. Chair Squires mentioned that this discussion is only for the Special Use Permit and not for the Preliminary Plat. He questioned how many units they are proposing. Mr. Bednarz stated that there would be a total of 54 units. The Developer Bill Hupp mentioned that what is being proposed is just a different style, therefore they would still fit within the guidelines that were previously approved. Motion by Dalien, seconded by Daninger, to open the public hearing at 7:14 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Hupp explained that because there will be a different builder working on the project they had to select different plans due to copyright protections. He stated that by having three different style townhomes there will be more options available to the homeowner. He mentioned that the three styles selected were designed specifically for this project, therefore they will be unique to the area. Gloria Freyholtz, 1806 Andover Blvd., questioned if it has already been decided that 54 homes will be going into that area. She felt that more consideration should be taken into the project before deciding to put that many homes in that small of an area. She Regular Andover Planning and Zoning Commission Meeting Minutes -June 26,2001 \ Page 3 questioned if it's been approved to build on the site even though there are Indian Burial Grounds there. Chair Squires stated that what the Commission is discussing isn't the number of units, but the physical appearance of the units. He questioned staff on whether or not it has been approved to build there even though the site may be the location ofIndian Burial Grounds. Mr. Hupp stated that he wasn't prepared to answer a question on the Indian Burial Grounds, therefore he agreed to check into it. He mentioned that to his knowledge the DNR and the Historical Society have been contacted and the issue has been resolved, however he didn't know how it was resolved. Chair Squires stated that this is a concern ofthe residents and as a property owner it should be something he is informed on. He suggested to Mr. Hupp that an engineer be present at the City Council meeting to clarify the concerns of the residents. David Overbaugh, 1826 Andover Blvd., questioned where the water would go with that many homes being developed. , Mike Hollister, 1860 Andover Blvd., questioned if the area is still an Indian Burial Ground. He mentioned that they continue to lose their privacy due to all the traffic in the area. He also mentioned that the water drains into their yards and floods them out now not to mention when all the additional homes are built, he questioned ifthis could be taken care of. Mr. Bednarz questioned Mr. Hollister if the drainage problems he is experiencing on his yard are a result of the grading activity being done as part of this project. Mr. Hollister stated that the water has been draining into his yard for some time. There was no further public input. Motion by Falk, seconded by Kirchoff, to close the public hearing at 7:26 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Commissioner Daninger questioned if it's correct to say that the square footage is increasing, however the building pad hasn't changed. Mr. Bednarz stated that that is correct. He mentioned that the building pad is larger than the original style homes. Commissioner Kirchoff stated that he feels it's an improvement from the original plan, however agreed that an engineer should be present at the Council meeting to address the concerns of the residents regarding the Indian Burial Grounds. Regular Andover Planning and Zoning Commission Meeting Minutes-June 26,2001 \ Page 4 Commissioner Hedin agreed with Commissioner Kirchoff. He mentioned that the change will offer more variety to the buyers. Motion by Kirchoff, seconded by Hedin, to recommend approval to the City Council to Amend Special Use Permit, SUP 00-17, Natures Run, 1650 Andover Boulevard, to change the townhouse style within the development as proposed in the staff report. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be considered at the July 17,2001 City Council meeting PUBLIC HEARING: ORDINANCE AMENDMENT (01-01) - TO REVIEW AMENDMENT TO ORDINANCE NO. 214 TREE PRESERVATION. Mr. Bednarz explained that this is a continuation of the discussion held on May 22nd with the City Council the Commission and on June 12th with the Commission. He stated that at the June 12th meeting the Commission recommended the ordinance require a minimum of two front yard trees per new residential property or one tree per 50 feet of lot width, whichever is greater. Trees preserved in this front yard during development could satisfy a portion of or all of this requirement. He presented the Commission with a table , illustrating this proposal. Mr. Bednarz stated that the Andover Review Committee reviewed the recommendation from the Planning Commission and is concerned about the number of trees that would be required for rural lots and the expense that would be added to landscaping costs. They are suggesting the Commission consider a maximum number of three or four required front yard trees for rural lots. Commissioner Falk questioned if the Andover Review Committee would like a set number of trees for rural lots. Mr. Bednarz explained that with the proposed change a rural lot having a width of 300 feet would require 6 trees, which is more than is required by other communities. Commissioner Falk stated that typically rural lots already have trees on the property. Commissioner Hedin stated that the Andover Review Committee has a good idea. He stated that the rural area has plenty of trees, therefore three trees on a lot over 100 feet should be sufficient. Mr. Bednarz explained that they are referring to trees in the front yard only, not in the backyard. @ \ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratorf7!..-- FROM: Scott Erickson, City Engineer SUBJECT: Review Pricing/Ol-2/New Ball Field Facility West of High School, Continued (Supplemental) - Engineering DATE: July 17,2001 INTRODUCTION At the June 18, 2001, City Council meeting the Council authorized staff to obtain pricing from W.B. Miller for the construction ofthe new ball field facility located west of the new high school site. / DISCUSSION Staff has obtained pricing for the construction of the new ball field facility and is in the process of putting the information together. Pricing information will be provided to the City Council prior to the meeting. ACTION REOUIRED No action is required at this time. Respectfully submitted, ::;4/~~ Scott Erickson , , cc: Valerie Holthus, Park Commission Chair @ , ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ David Carlberg, Community evelopment Director FROM: Jason M. Angell, Planning Intern ~ SUBJECT: Development Fees DATE: July 11,2001 INTRODUCTION The City of Andover has evaluated their development fees to gather information on how the City compares to other cities throughout the metro area. The charges that have been evaluated pertain to: sewer connection, water connection, SAC unit, storm sewer area, sanitary sewer area, water " main area, storm water utility, park dedication fee, platting, public hearing signs and hourly rate j multiplier. For many ofthese categories there is a separate fee for residential, commercial and industrial. To better understand how the City of Andover stands a table was constructed with information provided from nine (9) other cities. The table was constructed so that the information was easier to compare each city and how their fees compare to The City of Andover. DISCUSSION Process To gather the information we started by contacting each city and asking them how they implemented their development fees. After a few brief questions we asked them if they would be willing to provide us with a development fee schedule for a study being conducted. With each cities approval we received the proper information and structured it into a table format. *Note: each participating city will be sent a copy of this survey. Conclusion When comparing The City of Andover to the nine (9) other cities, you may see that we are very comparable to these cities and in some cases may even be a little low. In these areas, sanitary sewer area and water connection, we may possibly need to consider adjusting these rates. / Certain areas of the table are not filled in, the reason for this is because the information was not / received/provided, or the city did not have a specific charge for that part of the development (indicated as "No charge or does not apply"). 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CD - C m (J)<D en W3 u:) (I) L...:J 0 - 00 (I) O)~ ~ Q) () Gi 3:: <( L. 15 n. ~ (1).5 ..:::. 8 - ~ - <( ~ - ~ - S S _ u - ~ ~ ~ - ~ ~.~ ~~ o~~ W Q)~~ ~~ m mro~ ~m~ m m~m~ m Q) m O~ero o~ero () w:oem :~~ero ~ ~:oero Q)~em c (:; ~-~em ~ ~ OC L..CCIJ]; ,-cm]; J=CtDE !~CO):S '- CeDE OCfDE'E U) .n.ccP.t:; L.. 0 >. _ !e~E(I)'-S~E(f)~~ t:~E(/),-:t::-8E(f)""~ E-8Ew,-~~E(f)'-,- w IQm~Elij""Q) = ~ ~-E~mm-E:Jm> o-E~mc-E:Jeom -E~~~'-E:::Jm~ ~ I~ -E~m5 n ~ ~f8~~~e3~~~ we8~~me8~~~ e8~~~~8~~~ ~ ~~eB~~o ~ ~ @ \ CITY OF ANDOVER J 1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator ~f... David Carlberg, Community Development Director t FROM: Courtney Bednarz, City Plann~ SUBJECT: Approve Amendment to Ordinance No. 214, Tree Preservation - Planning DATE: July 17,2001 INTRODUCTION The City Council is asked to review the City's tree preservation requirements. This is a continuation of the discussion held at the May 22,2001 Special Joint City Council/Planning and Zoning Commission Meeting and two subsequent Planning and Zoning Commission meetings. Several objectives were discussed at these meetings. The purpose of this item is to determine if \ the proposed ordinance amendment meets the following objectives: .' . Protect trees on development sites to prevent clear cutting . Keep the ordinance easy to understand and enforce . Do not impose onerous regulations on property owners . Encourage tree planting on residential properties DISCUSSION All developing cities search for a balance between the natural landscape and construction realities. Significant efforts have been made in Andover to develop the Tree Preservation Policy which exists today. This policy requires a developer to submit a tree protection plan indicating areas that will be protected from development activity. Specific tree preservation activities such as the installation of fencing and signs are required to identify tree protection areas. Two trees must be replaced for every tree within the tree protection area that is damaged. Existing Tree Preservation Policy in Practice The current system allows the developer to place general parameters for grading and tree removal. The City retains the authority to require adjustments to the tree preservation plan. Some flexibility is needed for both the developer and City to adapt development plans to the unique features of individual properties. However, a set of review criteria is needed so that everyone (developers, staff, commissions, City Council) understands what the City is trying to accomplish through tree preservation. Section IV.A. of the policy (Development Standards) provides these criteria as follows: 1. Size of Woodland Tree 2. Species, health and attractiveness of the trees including: a. Sensitivity to disease b. Life span c. Nuisance characteristics d. Sensitivity to grading 1. Potential for transplanting 2. Need for thinning a woodlot 3. Effect on the functioning of a development These review criteria are the basis of discussions between developers and staff in the formation of a tree preservation plan. The relationship between a specific tree preservation plan and the review criteria can be described in the staff report during the residential sketch plan review phase. The tree preservation plan can be refined as needed during the preliminary plat process based on review by the Planning and Zoning Commission and City Council. Tree Preservation Plan Submittal Requirements A tree preservation plan is required to be submitted with residential sketch plans and preliminary plats. This plan is required to contain the following elements: a. Definition of spatial limits: 1) Limits of land disturbance, clearing, grading and trenching 2) Tree protection zones 3) Specimen trees or stands or trees (as determined by City Forester) a. Detail drawings of tree protection measures (where applicable): 1) Protective tree fencing 2) Tree protection signs a. Drawings indicating location of applicable utilities: 1) City water or well 2) City sewer or septic system 3) Electricity 4) Gas 5) Cable TV 6) Telephone Review Process The tree preservation plan is submitted by the developer with the Sketch Plan. This begins the review process for new developments. The City Forester will then visit the site to determine if the tree preservation plan complies with the tree preservation policy. This review will be included in the staff report that is reviewed by the Planning and Zoning Commission and City Council. This allows staff, commissions and Council an opportunity to comment on the tree preservation plan at the Sketch Plan phase. If changes are required, the developer will make these changes and submit a revised tree preservation plan with the preliminary plat. The City Forester's review will again be included in the staff report that is reviewed by the Planning and Zoning Commission and City Council. All of the information presented above concerning tree preservation is currently a part of the tree preservation policy. No changes are proposed. New Tree Requirements The City has explored requiring new trees to be planted on each lot in new residential developments. A one tree per lot requirement was adopted in 1995 and repealed later that year. At the time, homeowner preferences and the general practice of homeowners planting their own trees were cited as reasons why the ordinance was unnecessary. This topic was revisited at the May 22,2001 Special Joint Planning and Zoning Commission/City Council Meeting. Requiring new trees to be planted on each lot was considered to be a component of overall tree preservation due to the fact that some existing trees are inevitably lost during grading and construction. The Planning and Zoning Commission outlined a proposal for new tree requirements at the June 12,2001 meeting. This proposal would require a minimum of two front yard trees per new residential property or one tree per 50 feet oflot width, whichever is greater. Trees preserved in the front yard during development could satisfy a portion of or all of this requirement. The following table illustrates how this proposal would affect typical lots in Andover: Lot Width Required Front Yard Trees Up to 100 feet 2 101 - 150 feet 3 151 - 200 feet 4 201 - 250 feet 5 251 - 300 feet 6 301 - 350 feet 7 Andover Review Committee Comments j The Andover Review Committee (ARC) reviewed the Planning and Zoning Commission recommendation on June 19,2001. There was concern with the number of trees that would be required for rural lots and the expense that would be added to landscaping costs. For this reason, staff asked the Planning and Zoning Commission to consider a maximum number of three or four required front yard trees for rural lots. The Planning and Zoning Commission did not include this item in the motion to recommend approval of the ordinance amendment. It remains staffs position that a maximum number ofthree or four trees be incorporated into the ordinance amendment. This can be accomplished by adding the following language: For lots of record created after the adoption of this ordinance, it shall be the responsibility of the developer of said lot to plant a minimum of two (2) live deciduous trees or 1 tree per 50 feet of lot width at the boulevard in the front yard, whichever is greater un to a maximum offour trees. Other Cities The majority of cities in the metropolitan area require between one and five trees to be planted by the developer on new residential lots. Like lawn establishment, this requirement is often passed on to the builder from the developer and sometimes from the builder to the homeowner in the form of a landscaping allowance. In most cases, however, the developer is required to post a bond to guarantee all trees will be planted. Only when trees have been planted, regardless of I private agreements, will the developers bond be refunded. City # Trees Required Location Requirements Anoka Negotiable 1 per 40 feet boulevard Blaine 2 1 boulevard, 1 front yard Brooklyn Park 5 2 front, 1 within 1 foot offront property line Coon Rapids 1 1 per street frontage Dayton 2 None Ham Lake 0 None Ramsey 1 None St. Francis 1 None Additional Information The following information was presented to staff by Andover residents in opposition to the proposed ordinance amendment: . Boulevard trees increase maintenance costs for street cleaning as well as increase the amount of organic material that enters the City's storm sewers and retention ponds. . A tour of developments that have been established over the last ten years will show that the vast majority of property owners plant trees without being required by ordinances. . While there is often a large difference between the look of an undeveloped parcel and a developed parcel initially, over time new trees selected, positioned and maintained by I new property owners grow to replace those that were lost. Tree List Attached is a copy of the Landscape Planting Specifications handout from the City of Blaine. This is the most comprehensive tree list found by staff. It is important to note that this list is not exclusive, meaning trees not on the list may satisfy the new tree requirements if approved by the City Forester. It is recommended that a similar document be created for Andover and included in the Tree Preservation Policy. Attachments . Proposed Ordinance Amendment . Blaine Tree List . Planning and Zoning Commission Minutes ACTION REOUlRED The City Council is asked to consider amending the tree preservation ordinance to require the developer to plant a minimum of two front yard trees or one tree per 50 feet of lot width whichever is greater. It is further recommended that the City Council consider incorporating a ) maximum number of three or four required front yard trees. The City Council is also asked to direct staff to prepare a tree list similar to the one attached and incorporate it into the Tree Preservation Policy. I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 214B SECTION 13. REOUlRED TREE PLANTINGS For lots of record created after the adoption of this ordinance. it shall be the responsibilitv of the developer of said lot to plant a minimum of two (2) live deciduous trees or 1 tree per 50 feet of lot width at the boulevard in the front yard. whichever is greater. Said trees shall be at least two and one half (2 Y:,) inches in diameter and six feet in height as measured at ground level after the trees are planted. Said tree shall be planted between the months ofMav and October and its species and/or type shall be on the list approved by the Citv. The developer is required to escrow 150% of the cost of tree installation with a performance bond or irrevocable letter of credit. Landscaping improvements may not be deemed complete until the citv has verified survivabilitv of all required pJantings through one winter season. which is defined for the purpose ofthis chapter as the period 31 October through 31 May. The requirements in this section shall not apply to a developer if the minimum number of trees prescribed by this section are preserved in the front yard of the property and the trees meet the requirements listed above. SECTION H. 14. INTERFERENCE PROHIBITED. It is unlawful for any person to prevent, delay or interfere with the Forester/Tree Inspector or their designated agents while they are engaged in the performance ofthe duties imposed by this ordinance. (Amendment 214A, 07/01/97) SECTION 14. 15. SEVERABILITY. If any section, subdivision, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The Council hereby declares that it would have passed this ordinance, any section, subdivision, sentence, clause or phrase thereof, irrespective ofthe fact that anyone or more sections, subdivisions, sentences, clauses or phrases be declared unconstitutional. 1 SECTION lS.16. PENALTY. , Any person, firm or corporation who violates any section ofthis ordinance shall be guilty of a misdemeanor and upon conviction thereof, shall be punished as defined by State Law. SECTION l&. 17. EFFECTIVE DATE: This ordinance is effective from and after its passage and publication. All other sections of this ordinance shall remain as written and adopted by the Andover City Council. Adopted by the City Council of the City of Andover this _ day of _, 2001. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk Michael R. Gamache, Mayor ; 2 LANDSCAPE PLANTING SPECIFICATIONS ""mat' .... n>>nJlt G1U1l TREE REQUIREMENTS . AU trees must be balled and burlap or transplanted material using a 4& inch tree spade. . All deciduous trees must have a minimum caliper of2.5 inches (caliper is measured at 6 inches above the root ball), evergreens must be at least 6 feet in height. ~~:,r:;:. . Planting Location: A minimum of two front yard trees is required for most Zoning Districts. Trees may not be planted in the boulevard. In order to get a canopy effect over our streets we recommend planting one tree five feet offlhe right-of-way. I Omamentaltrees do not meet landscaping requirement. PLANTING REQUIREMENTS . All trees must be planted so th~ fU'st set of roots are within three inches of the soil surface. I All twine or metal must be removed from the root ball and burlap must be pulled IfJrd oflhe way down. . All trees must be healthy. . four inches of mulch extending three feet from the trunk is recommended. Keep mulch away from the trunk. oflhe tree. "'PECIES PERMITTED . nese are only a few recommendations. Other deciduous trees may be allowed. Contact the City Forester with questions. DECIDUOUS Red Maple (Acer rubrum) Black Cherry (Prunus serotina) Norway Maple (Acer platanoides) White Oak (Quercus alba) Sugar Maple (Acer sachcharinum) Swamp White Oak (Quecus blcolor) Yellow Birch (Betula a//eghaniensis) Northern Pin Oak (Quercus e/lsoidalis) River Birch (Betula nigra) Bur Oak. (Quercus macrocarpa) Paper Birch (Betula papyri/era) Northern Red Oak (Quercus borealis) Blue Beech (Carpinis caroliniana) Basswood (TilIa americana) Bitternut Hickory (Carya caridifarmis) American Elm (Ulmus americana) Catalpa (Catalpa speciosa) Hackberry (Celtis oacidenIalis) EVERGREENS White Ash (Fraxinus americana) Balsam fir (Abies balsamea) Black Ash (Fraxinu$ nigra) Eastern Red Cedar (Juniperus virginiana) Green Ash (Fraxinum pennsglvanica) White SpNce (Picea glauco) Kentucky CoffeelTee (Gymnocladus dioicus) Black SpNce (P1cea mariana) Bunernut (Jllglans cinerea) Austrian Pine (Pinus nigra) Black Walnut (Juglans nigra) Red Pine (P /nus res inas a) Tamarack (Larix larclna) Eastem White Pine (Pinus strobes) Ironwood (Ostrya virginiana) Northern White Cedar (Thuja occidenla/{s) SOIL/SOD REQUIREMENTS . A minimum of 4" of black dirt shall be applied before laying sod. The black dirt shall contain no more than 35% sand. ~od sball be laid out parallel to the contours and have staggered joints. , . I;Ycrf.m)rll~ pbm"fJPIttf'lUlUtvt/.dac JUN 06 2001 15:38 7637172634 PAGE. 01 Regular Andover Planning and Zoning Commission Meeting Minutes -June 26,2001 Page 4 Commissioner Hedin agreed with Commissioner Kirchoff. He mentioned that the change will offer more variety to the buyers. Motion by Kirchoff, seconded by Hedin, to recommend approval to the City Council to Amend Special Use Permit, SUP 00-17, Natures Run, 1650 Andover Boulevard, to change the townhouse style within the development as proposed in the staff report. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be considered at the July 17,2001 City Council meeting PUBLIC HEARING: ORDINANCE AMENDMENT (01-01) - TO REVIEW AMENDMENT TO ORDINANCE NO. 214 TREE PRESERVATION. Mr. Bednarz explained that this is a continuation of the discussion held on May 22nd with the City Council the Commission and on June 12th with the Commission. He stated that at the June 12th meeting the Commission recommended the ordinance require a minimum of two front yard trees per new residential property or one tree per 50 feet of lot width, whichever is greater. Trees preserved in this front yard during development could satisfy a portion of or all of this requirement. He presented the Commission with a table , illustrating this proposal. Mr. Bednarz stated that the Andover Review Committee reviewed the recommendation from the Planning Commission and is concemed about the number oftrees that would be required for rural lots and the expense that would be added to landscaping costs. They are suggesting the Commission consider a maximum number ofthree or four required front yard trees for rural lots. Commissioner Falk questioned if the Andover Review Committee would like a set number of trees for rural lots. Mr. Bednarz explained that with the proposed change a rural lot having a width of 300 feet would require 6 trees, which is more than is required by other communities. Commissioner Falk stated that typically rural lots already have trees on the property. Commissioner Hedin stated that the Andover Review Committee has a good idea. He stated that the rural area has plenty of trees, therefore three trees on a lot over 100 feet should be sufficient. Mr. Bednarz explained that they are referring to trees in the front yard only, not in the backyard. Regular Andover Planning and Zoning Commission Meeting Minutes -June 26,2001 Page 5 Commissioner Dalien stated that he isn't in favor of reducing the number of trees down to what Commissioner Hedin suggested. He mentioned that ifthe City is going to require trees in the front yards a 300-foot strip could certainly handle more trees. Commissioner Greenwald agreed with Commissioner Dalien. He questioned if other cities have maximum amounts for rural lots. Chair Squires agreed with leaving the language as it is written, which would allow for more trees on rural lots. He stated that it's important to have the same appearance if the lot is larger, therefore it would require one tree every 50 feet of boulevard. He mentioned that most rural lots have some trees, therefore the costs shouldn't be that substantial. Commissioner Daninger agreed with Chair Squires and Commissioner Dalien. Commissioner Greenwald questioned who is on the Andover Review Committee. Mr. Bednarz explained that representatives from each department are on the committee. Commissioner Kirchoff questioned how the performance bond would work. Mr. Bednarz stated that it's the developer's money that the City holds to guarantee the trees will be , planted. Motion by Daninger, seconded by Falk, to open the public hearing at 7:45 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. There was no public input. Motion by Daninger, seconded by Hedin, to close the public hearing at 7:45 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Commissioner Hedin commended Mr. Bednarz on a great job incorporating the Commissioner's comments into his report. He questioned if the Commission agreed that evergreens would not be included in the ordinance. Chair Squires stated that at the last meeting there was a discussion on deciduous vs. coniferous, however there was no consensus either way. Mr. Bednarz stated that the word "deciduous" was added to the ordinance last time, therefore it would eliminate evergreens as an option to satisfy the proposed ordinance amendment. Commissioner Dalien questioned the reason evergreens wouldn't be included. Chair J Squires explained that the intent of the ordinance is to re-establish a canopy affect, Regular Andover Planning and Zoning Commission Meeting Minutes-June 26,2001 Page 6 however evergreens can't do that. He mentioned that one could plant as many coniferous trees as they choose as long as the ordinance requirements are met. Commissioner Dalien questioned if they would have to plant 6 deciduous trees if a lot were to contain many trees but they were all evergreens. Mr. Bednarz stated that as the ordinance is written they would have to plant 6 deciduous trees. Commissioner Kirchoff questioned if a variance couldn't be granted in a situation such as this. Mr. Bednarz stated that indeed a variance could be granted under special circumstances. Motion by Greenwald, seconded by Hedin, to recommend approval to the City Council to Amend Ordinance No. 214 as presented in the staff report, however adding the word "deciduous" in Section 13, line 2 after the number "1". Further Discussion Commissioner Daninger questioned if the motion includes the recommendations frorn the Andover Review Committee. Commissioner Greenwald stated that his motion does not include the recommendation from the Andover Review Committee to have a maximum . number of trees for rural lots. Motion carried on a 7-ayes, O-nayas, O-absent vote. PUBLIC HEARING: ORDINANCE AMENDMENT (01-02) - TO REVIEW AMENDMENT TO ORDINANCE NO. 10 PLATTING AND ORDINANCE NO. 114 WETLAND BUFFER. Mr. Bednarz presented the Commission with the ordinance amendment for wetland buffers to facilitate additional rear yard space between the structure, wetlands, and retention ponds. This item was discussed at the last Planning and Zoning Commission meeting, and a public hearing has been scheduled to hear the public's input. Commissioner Dalien questioned if there would be anything preventing someone from building in the IS-foot zone. Mr. Bednarz pointed out that one could build anywhere within the 100-foot buildable area as long as the setback requirements are met. Chair Squires stated that most builders will put the house at the front yard setback, however they wouldn't be prohibited from building in the IS-foot zone. Commissioner Greenwald questioned if the change in the ordinance from using the language "wetland resources" to "water features" came from the Andover Review @ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator 'tJ{. David Carlberg, Community Development Direct~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Approve Amendment to Ordinance No. 114, Wetland Buffer - Planning DATE: July 17,2001 INTRODUCTION The City Council is asked to consider an ordinance amendment for wetland buffers to facilitate additional rear yard space between the structure and wetlands and storm water ponds. DISCUSSION / This item is a result of the discussion at the Special Joint City Council/Planning and Zoning Commission Meeting held on May 22, 2001 and two subsequent Planning and Zoning Commission Meetings. There has been a general consensus that future residential lots adjacent to water features need to provide adequate distance between the house and water feature. The 100 foot buildability requirement was adopted in 1988. Since that time the size of houses has steadily increased. The front yard setback has not changed. This means that the additional space for the house is taken from the rear yard. Existing Ordinances Ordinance No. 10 requires a 100 foot deep buildable area for residential lots. A buildable area is defined as having an elevation at least six feet above the seasonal high water level. This requirement was adopted to provide space to accommodate a front yard setback, building pad, and rear yard setback. Ordinance No. 114 requires the first 16.5 feet beyond a delineated wetland to be protected during construction. This ordinance has also been applied as a building setback. I Proposed Change I A common building pad with garage forward design averages 50 feet in depth. Attachment B uses this scenario to illustrate the 100 foot buildability requirement as it relates to building setbacks and the wetland buffer. This scenario results in a building pad that encroaches into the wetland buffer setback and leaves only 15 feet between the rear wall of the house and the delineated edge of the wetland. This design does not include a deck, patio or porch. Attachment C illustrates the same 50 foot deep garage forward building pad. In this case, the wetland buffer is added to the end of the 100 foot deep buildable area instead of being included within the buildable area as shown in Attachment B. Separating the buildable area from the wetland buffer allows a rear yard that provides adequate space to protect the water feature, provides useable rear yard space and preserves buildable area for a future deck, patio or porch. In this case 31.5 feet are preserved between the house and wetland. As an alternative, requiring a 30 foot rear yard setback from wetlands and storm water ponds was discussed. Staff believes the approach described above is a better option than requiring a thirty foot rear yard for the following reasons: 1. The 100 foot buildable area plus the 16.5 foot wetland buffer area will provide a thirty foot rear yard on most lots. 2. This approach allows the homeowner flexibility to design the house to use or preserve the / rear yard space outside of the wetland buffer area based on their values. 3. The 16.5 foot wetland buffer will be protected by being excluded from the 100 foot deep buildable area. 4. This approach offers flexibility in locating a house anywhere within the 100 foot buildable area in circumstances where small wetland protrusions would conflict with a standard 30 foot rear yard setback. Storm Water Ponds Providing adequate space between principle structures and storm water ponds was also discussed at the work session. Storm water ponds are different from wetlands in that they do not have a delineated edge. A storm water pond is typically surrounded by a drainage and utility easement that is established based on the 100 year flood elevation. There are situations, however, where drainage and utility easements are larger than necessary to contain the 100 year flood elevation. It is recommended that the City Council consider adding storm water ponds to the wetland buffer ordinance and that the 16.5 foot buffer area be measured from the 100 year flood elevation and apply only to principal structures. Administrative Review I It is important to note that the ordinance language that previously allowed administrative review with alternative standards is proposed to be removed. All encroachments within the 16.5 foot wide wetland buffer would require a variance as a part of the preliminary plat. Variances Variances are defined by state statute to provide relieffrom hardship imposed by ordinance requirements. Hardship is generally defined as the deprivation of an owner's right to the beneficial use of property that is caused when a zoning ordinance restricts the use of a property in an unintended manner. It is the applicant's responsibility to demonstrate hardship. Hardship cannot be self-imposed. Public Notification Public notices were sent to active developers in Andover. Staff was asked by the Planning and Zoning Commission to inquire whether property owners of all developable property in Andover should be notified. Attachments ) . Existing Requirements . Optional Requirements . Proposed Ordinance Amendment . Planning and Zoning Commission Minutes ACTION REOUlRED The City Council is asked to adopt the attached ordinance amendment. R"l!1J.lIY'Ubmittod' COU~~ ) Existing Requirer'lents - - - - - - - - . - - - . wetlo.ncUPond - - - . . . . -------------------.-- 16.5' buffer - ---t-- ------------- --- -- Typicol house pod 50' 100' \ / Front setbock 35' Front property linel R/'v/ \ ! @ CITY OF ANDOVER Existing MINNESDT A RequireMents Optiono.l requireMent . . . . - - . . . - . ------------------- - Typico.l house po.oI 50' 116.5' 100' Front setbo.ck 35' Front property line/ R/I,/ ,. @ CITY OF ANDOVER Dptlona.l MINNESCT A RequireMents CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 114A AN ORDINANCE AMENDING ORDINANCE 114, ESTABLISHING BUFFER STRIPS AND STANDARDS FOR THE PROTECTION OF WETLANDS AND STORM WATER PONDS THE CITY COUNCil OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOllOWS: Section 1. FindinQs and Intent. This ordinance hereby incorporates by reference the Wetlands Conservation Act of 1991 [Minn. Stat. 103G.221 et seq. (herein after referred to as the WCA)] and any future amendments adopted by the legislature. All wetlands and activities shall comply with those regulations as adopted under the WCA. The City finds it necessary to regulate the use of lands surrounding wetlands. Buffer strips, are necessary and beneficial to maintaining the health of wetlands and storm water ponds. These strips of land surrounding wetlands and storm water ponds protect their shorelines from erosion, while serving to filter sediment, chemicals and other nutrients before storm water discharges into tRe-- wetland these water features. Buffer strips are also beneficial in providing habitat for wildlife. It is the intent of this ordinance to establish and maintain a buffer strip that abuts all wetlands and storm water ponds that may be left undisturbed, or is of natural condition. Section 2. Purpose and Implementation. Through the adoption and enforcement of this ordinance, the City shall promote the general health, safety, and welfare of its residents by both conserving and protecting wetland resources water features of the City. The City seeks to accomplish the following purposes: (a) To satisfy all of the requirements of the Wetlands Conservation Act of 1991 as amended; (b) To balance the needs to preserve and protect natural resources and systems with both the rights of private property owners and the need to support the efficient use of developable land within the City; (c) To promote water quality by maintaining the ability of 'Netlands to recharge ground water and receive the discharge of ground water, to retain sediment and toxicants and filter and strip nutrients from surface water runoff before it discharges into community lakes and streams, thus avoiding the contamination and eutrophication of these water features; and (d) To provide wildlife habitat and thereby support the maintenance of diversity of both plant and animal species within the City. Section 3. Definitions. Buffer Strip - A one rod (16.5 feet or 5 meters) wide area abutting a wetland and/or storm water pond that shall be left undisturbed or in its natural condition during the development, building and landscaping phases. The buffer strip shall not be included within the 100 foot buildabilitv requirement of Ordinance No.10, Section 4. Wetland{s) - Lands transitional between terrestrial and aquatic systems where the water table is usually at or near the surface or the land is covered by shallow water. For the purposes of this definition, wetlands must: (1) have a predominance of hydric soils; (2) be inundated saturated by surface water or groundwater at a frequency and duration sufficient to support a prevalence of hydrophytic vegetation typically adapted for life in saturated soil conditions; and (3) under normal circumstances support a prevalence of such hydrophytic vegetation. Storm Water Pond - any land area desiqned to collect storm water. Section 4. Wetland Buffer Strips and Setbacks. For lots of record created after the adoption of this ordinance, a buffer strip shall be established abutting all wetlands and/or storm water ponds. The buffer provisions of this ordinance shall not apply for developments that have paid the preliminary plat fee (As Established in Ordinance No. 10, Section 7.02 - Procedures for Platting and Subdividing Tracts of Land) to the City within 30 days after the adoption of this ordinance. Buffer strips shall be established and maintained in accordance with the ) following requirements: (a) Buffer strips shall be identified within each lot by active protective fencing approved by the City. The developer shall be responsible for the placement of the fencing. A one rod (16.5 feet or 5 meters, measured linear) wide undisturbed buffer strip shall be maintained abutting all wetlands and/or storm water ponds during the development and building phases. (b) Wetland buffer strips shall apply to all wetlands and/or storm water ponds. (c) Buffer strips abuttinq storm water ponds shall be measured from the 100 year flood elevation surroundinq the storm water pond. Recognizing th3t thoro aro inst3ncos whoro becauso of tho unique physic31 ch3r3ctoristics of 3 spocific p3rcel of land, narrowor buff-er strips m3Y bo necessary to allow for tho re3son3blo use of tho bnd 3nd to 3110\'/ for tho n3tur31 functioning of tho wotbnd. Tho /\ndovor Reviow Committoo m3Y 3pprovo 31torn3tivo st3nd3rds, basod on 3n 3ssessmont of tho follo'....ing: J (a) Size of the p3rcel, (b) Existing r03ds 3nd utilities, (c) Percent3ge of p3rcel cont3ining 'Netlands, 3nd (d) Configur3tion of wetlands on p3rcel. The Andover Revio'N Committoo will eV31u3to tho appropri3tenesc of using the 31tern3tive st3ndardc as p3rt of its revio'..... ,^.n applic3nt must receive Andover Reviow Committee approval through eithor of these review processes prior to submitting 3 prelimin3ry pl3n or pbt applic3tion th3t 3pplies the 3Iternati'.'o buffer strip ct3ndards. Active protective fencing shall be installed by the developer/builder along the most upland edge of all wetland buffer strips prior to any development and/or building construction. These fences will be a minimum of three (3) feet high. Geotextile fabric fencing (silt fence) is acceptable as long as it meets MNDOT 3733 Type 3. All fencing barriers must be installed prior to and maintained throughout development and/or building construction. All fencing barriers shall not be removed until construction and/or development has been completed. It shall be the responsibility of the builder or property owner to remove all fencing barriers once the lot has been landscaped (soil and/or seed / established). The fencing barriers are intended to inform the developer, builder ) and property owner of the wetland buffer strip protection process. All other sections of this ordinance shall remain as written and adopted by the Andover City Council. Adopted by the City Council of the City of Andover on this day of ,2001 CITY OF ANDOVER Michael R. Gamache, Mayor ATTEST: Vicki Volk, City Clerk ) ;' Regular Andover Planning and Zoning Commission Meeting Minutes - June 26, 2001 / Page 6 however evergreens can't do that. He mentioned that one could plant as many coniferous trees as they choose as long as the ordinance requirements are met. Commissioner Dalien questioned if they would have to plant 6 deciduous trees if a lot were to contain many trees but they were all evergreens. Mr. Bednarz stated that as the ordinance is written they would have to plant 6 deciduous trees. Commissioner Kirchoff questioned if a variance couldn't be granted in a situation such as this. Mr. Bednarz stated that indeed a variance could be granted under special circumstances. Motion by Greenwald, seconded by Hedin, to recommend approval to the City Council to Amend Ordinance No. 214 as presented in the staff report, however adding the word "deciduous" in Section 13, line 2 after the number "1". Further Discussion Commissioner Daninger questioned if the motion includes the recommendations frorn the Andover Review Committee. Commissioner Greenwald stated that his motion does not include the recommendation from the Andover Review Committee to have a maximum number oftrees for rural lots. Motion carried on a 7-ayes, O-nayas, O-absent vote. PUBLIC HEARING: ORDINANCE AMENDMENT (01-02) - TO REVIEW AMENDMENT TO ORDINANCE NO. 10 PLATTING AND ORDINANCE NO. 114 WETLAND BUFFER. Mr. Bednarz presented the Commission with the ordinance amendment for wetland buffers to facilitate additional rear yard space between the structure, wetlands, and retention ponds. This item was discussed at the last Planning and Zoning Commission meeting, and a public hearing has been scheduled to hear the public's input. Commissioner Dalien questioned if there would be anything preventing someone frorn building in the IS-foot zone. Mr. Bednarz pointed out that one could build anywhere within the 1 OO-foot buildable area as long as the setback requirements are met. Chair Squires stated that most builders will put the house at the front yard setback, however they wouldn't be prohibited from building in the IS-foot zone. Commissioner Greenwald questioned if the change in the ordinance from using the language "wetland resources" to "water features" came from the Andover Review Regular Andover Planning and Zoning Commission Meeting Minutes-June 26,2001 Page 7 Committee. Mr. Bednarz explained that it's intended to include both retention ponds and wetlands. Commissioner Greenwald questioned if approving the amendment would set the City up for a large number of variance requests. He also questioned if it would affect the developer's plans that are already in process. Mr. Bednarz stated that the amendment wouldn't affect anything that's already in process. Commissioner Kirchoff stated that in the past everyone who went into the buffer zone needed a variance. Mr. Bednarz stated that even with the amendment anyone encroaching into the buffer zone will require a variance. Commissioner Greenwald questioned if notification was sent out to active developers and owners of developable property. Mr. Bednarz stated that notification was sent out to active developers. Commissioner Greenwald stated that the Ordinance Amendment could affect property that is not currently being developed and all owners of developable property could be notified. J Chair Squires stated that one option would be to move it forward to the City Council and they can make the decision on whether or not they feel it's important to notify all property owners of developable property. Commissioner Greenwald mentioned that potentially the houses could be staggered if some were to choose to move the house back from the 35-foot front yard setback. Commissioner Dalien mentioned that some homes may want to be closer to the wetland. Mr. Bednarz stated that the front yard setback hasn't changed, therefore people could do this now. Commissioner Greenwald stated that making this change to the ordinance will give them more options to build the house back further. Chair Squires questioned ifthe engineer explained the difference between retention ponds and detention ponds. Mr. Bednarz stated that it would be covered in the ordinance since it mentions anything that holds water. Chair Squires suggested changing the language to "storm water ponds" to make sure everything is covered. He suggested staff discuss it with the engineering department. Mr. Bednarz agreed to check into it. J Regular Andover Planning and Zoning Commission Meeting Minutes -June 26,2001 ) Page 8 Motion by Daninger, seconded by Kirchoff, to open the public hearing at 8:11 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. There was no public input. Motion by Hedin, seconded by Daninger, to close the public hearing at 8:11 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Motion by Falk, seconded by Hedin, to recommend approval to the City Council to Amend Ordinance No. 114 Wetland Buffer as presented in the staff report, however clarification is necessary on retention vs. detention ponds in regards to storm water ponds. Further Discussion Chair Squires mentioned that staff should raise the concerns of some Commissioner's in regards to whether or not notification should be sent to all property owners with developable property. , Motion carried on a 7-ayes, O-nays, O-absent vote. PUBLIC HEARING: CREEKSIDE ESTATES 2ND ADDITION PRELIMINARY PLAT - TO REVIEW SUBDIVISION OF PROPERTY LOCATED AT 14440 CROSSTOWN BLVD. TO CREATE FIVE RESIDENTIAL LOTS - TAYLOR MADE HOMES. This item was removed from the agenda due to the fact that the preliminary plat submittal requirements have not been satisfied. PUBLIC HEARING: PRAIRIE ACRES PRELIMINARY PLAT - TO REVIEW SKETCH PLAN FOR SUBDIVISION OF PROPERTY LOCATED EAST OF 752 140TH LANE NW TO CREATE TWO RESIDENTIAL LOTS - S. Tv. WOLD CONSTRUCTION. This item was removed from the agenda due to the fact that the preliminary plat subrnittal requirements have not been satisfied. OTHER BUSINESS. Mr. Bednarz stated that a committee has been formed to discuss the possibilities of a recreational facility. He mentioned that the minutes from that meeting will be forwarded to the Commissioners. @J CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Scott Erickson, City Enginee~l FROM: Todd Haas, Asst. City Engineer SUBJECT: Set Date for Ribbon Cutting Ceremony/Ot-SlNew Skateboard Park Grand Opening - Engineering DATE: July 17, 2001 INTRODUCTION This item is in regards to scheduling a ribbon cutting ceremony for the new skateboard park at City Hall, Project 01-5. DISCUSSION Possible dates for the ceremony would be as follows: - August 16, 2001 at 7 :00 PM (prior to the regular Park Commission meeting) - August 21,2001 at 6:30 PM (prior to the regular City Council meeting) Staff will place an article in the August AndoverToday newsletter about the ceremony. The dates suggested would provide adequate time so that interested individuals would have the time necessary to make arrangements to attend. ACTION REQUIRED The City Council is requested to select either August 16th or August 21 sl for the official opening of the skate park. Respectfully submitted, l(/L~ (8fC-a!) y \ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Pending Litigation - Woodland Development DATE: July 17, 2001 INTRODUCTION An update on the status of City development issues with Woodland Development will be presented and discussed. DISCUSSION \ A meeting was held with Woodland Development on Friday, July 6,2001 to discuss the Report of Administrative Findings that was prepared in response to the developer's concerns. This report will be the focus of the Executive Session. Please bring your copy of the Report to the meeting. ACTION REOUIRED Council to hold an Executive Session to discuss potential legal matters associated with the developer's issues. Respectfully submitted, . . . - CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923 . WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: July 17, 2001 INTRODUCTION Attached are disbursement edit lists totaling $2,177,904.43 for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $97,811.04 on disbursement edit list #1 dated 07-10-01 have been issued and released. Claims totaling $391,179.01 on disbursement edit list #2 dated 07-17-01 will be issued and released upon approval. Bond Payments totaling $1,688,914.38 on bond payment list to be wired on 07-30-01. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. The bond payment list consists of scheduled debt payments. . - Mayor and Council Members July 17, 2001 Page 2 of2 ACTION REQUIRED The Andover City Council is requested to approve total Claims in the amount of $2,177,904.43 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson Mike Knight Ken Orttel Julie Trude Attachments . Bond Payments to be wired to the following: Funds to be wired on July 30, 2001 Due Date: August 1, 2001 Payee Description Principal Interest Total Amount USBank G.O. Impr. Bonds-I993A 365,000.00 25,550.00 390,550.00 USBank G.O. Impr. Bonds-I994C - 15,818.75 15,818.75 USBank G.O. Impr. Bonds-1995A - 37,426.25 37,426.25 Sub-total 365,000.00 78,795.00 443,795.00 USBank G.O.TaxIner. Bonds-1996 85,000.00 46,068.75 131,068.75 . USBank G.O. Crossover Refunding Bonds-I996 300,000.00 6,750.00 306,750.00 USBank G.O. Impr. Bonds-I996 380,000.00 9,017.50 389,017.50 USBank G.O. Equipment Cert. Of 1999 - 16,312.50 16,312.50 USBank Taxable GO Tax Iner. 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WWW.C1.ANDOYER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for July 17, 2001 Council Meeting DATE: July 17, 2001 The City Council is respectfully requested to take action on the following supplemental agenda materials. Add to the agenda under Consent Items - Item 12-1. Special Assessment AbatemenV3512 - 142nd Ave. NW - Clerk Item 12-2. Barricades for National Night Out - Clerk Table - Item 15. Approve Amended Special Use Permit/PUD/Alternate Townhome DesignlNature's Run - Planning Accept additional information - Item 16. Review Pricing/01-2/New Ball Field Facility West of High School, Continued (Supplemental) - Engineering Add to the agenda under Discussion Items - Item 19-1. Use of Council Chambers - Clerk Respectfully submitted, ~ 000 F. Erar City Administrator . ([9 CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Special Assessment Abatement/3512 _142nd Ave. NW DATE: July 17,2001 INTRODUCTION A special assessment for watermain improvements was paid in 2000 and due to an oversight by staff, was not removed from the county tax rolls. DISCUSSION The property owners at 3512 - 142nd Avenue are in the process of selling their home and noticed that the special assessment is still on their tax statement. In order to remove the assessment from the taxes an abatement must be approved by the City Council. Attached is the abatement form that will be forwarded to Anoka County for approval by the county board. Also attached is a resolution abating the assessment. Because the first half property taxes have been paid the city will need to refund $506.52 to the property owners. This will be handled through the Clerk's office. ACTION REOUIRED Council is requested to adopt the attached resolution abating the assessment. Respectfully submitted, tb.; iJ~ Vicki V olk City Clerk Cc: Mr. & Mrs. P. Zinda Anoka County Division of Property Records & Taxation Abatement Form 7 (Rev 2/95) APPLICATION FOR ABATEMENT - SPECIAL ASSESSMENTS (M.S. 375.192) County Auditor's Number For Taxes Assessed in ~i ::>000 and Payable in 9...2.O..Ql County of Anoka Please print or type. Applicant's Name ~iry of Anrlovpr on hphAl' Applicant's Mailing Address of Pere & Andrea 7.inrlA 1685 Crosstown Boulevard NW Applicant's Social Security Number Andover, MN 55304 Applicant's Telephone Number (763) 7~~-~10n Date of Application 7/17/01 . DESCRIPTION OF PROPERTY I Property 1.0. or Parcel Number 29 32 24 43 0018 Street Address (If different than above) City or Township School District Number 3512 - 142nd Avenue NW Andover 11 . LEGAL DESCRIPTION OF PROPERTY Lot 5, Block 1, Quickstrom Addition APPllCANrs STATEMENT OF FACTS Special assessment was paid in 2000 but was not taken off the tax rolls. APPLICANrs REQUEST lncluda fund number & amount due for payable tax year being abated, not total principal amount. Abate 2001 and future special assessments. 2001 payment on taxes is $1,013.05. Fund 2974 Applicant's Signature Dale NOTE: Minnesota Statutes 1988, Section 609.41. "Whoever. in making any statement. oral or written. which is required or authorized by law to be made as a basis 01 imposing. reducing or abating any tax or assessment, intentionally makes any statement as 10 any material maner which the maker of Ihe statement knows is false my be sentenced, unless otherwise provided by law. to imprisonment for not more than one year or 10 payment of '!S fina "". "1"\1 ",""".IIS th~" ~"1 nnn ,..,. h",th . CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. A RESOLUTION ABATING SPECIAL ASSESSMENTS ON THE PROPERTY KNOWN AS 3512 - 142ND AVENUE NW, ANDOVER, MN, PIN 29 32 24 43 0018. WHEREAS, a special assessment for watermain improvements was levied to the property taxes at 3512 _142od Avenue NW, Andover, Minnesota; and WHEREAS, said assessment was paid in full on November 15, 2000. NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Andover to abate the special assessment. BE IT FURTHER RESOLVED, that the property owner will be reimbursed for the first half of the assessment that was paid on May 15, 2001 in the amount of $506.52. Adopted by the City Council of the City of Andover this 1 ib day of July. 2001. CITY OF ANDOVER Attest: Michael R. Gamache- Mayor Victoria Volk- City Clerk -@ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator- FROM: Vicki Volk, City Clerk SUBJECT: Barricades for National Night Out DATE: July 17, 2001 INTRODUCTION Various neighborhoods are planning events for National Night Out, August 7, 2001. DISCUSSION Staff has received several requests for barricades to block off streets during the National Night Out events. In the past neighborhoods were allowed to use city barricades at no charge for these events. We do, however, charge $25.00 for barricades for people obtaining party permits. Because National Night Out events do not fit the criteria used for the issuance of a party permit, party permits are not required. The iodea of providing barricades free of charge for National Night Out events is proposed as a Building Quality Communities initiative. It has been suggested that for National Night Out events, a $25.00 refundable fee be charged for barricades in the event they are damaged. ACTION REOUIRED The City Council is requested to adopt the attached resolution setting a refundable fee of $25.00 for barricades to be used at National Night Out events during the year. Respectfully submitted, U. t:J-IV Vicki Volk City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. A RESOLUTION SETTING FEES FOR THE USE OF CITY BARRICADES FOR NATIONAL NIGHT OUT. The City Council of the City of Andover hereby resolves: The following refundable fee is hereby established for the year 2001: Delivery of Barricades for National Night Out $25.00 The $25.00 fee will be refunded upon the return of the barricades in a satisfactory condition. Adopted by the City Council of the City of Andover this 17th day of Julv , 2001. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria Volk - City Clerk @) CITY OF ANDOVER 1685 CROSSTOWN BOULEYARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: David L. Carlberg, Community Development Director SUBJECT: Supplemental- Item # 15 - Natures Run - Planning DATE: July 17,2001 INTRODUCTION The City Council is requested by the applicant and property owner, Bill Hupp to table this item to the August 7, 2001 City Council meeting. DISCUSSION Attached please find a letter from Mr. Hupp requesting the tabling. ACTION REQUIRED Table the item to the August 7, 2001 meeting Respectfully submitted, ~'t /(JJ~A David L. Carlberg Community Development Director Cc: Bill Hupp Avalon Homes JUL-16-01 04:37 ~M HUPP.BILL 7::5748"4 ~.Bl 7-16-01 . To: Dave Carlberg Community Development Director Andover, MN 55304 From: Bill Hupp 1650 Andover Blvd NW Andover MN 55304 Subject: I would like to request that Item #15 be tabled unlillhe August 7111 City council meeting whioh would be the next scheduled city council agenda. Thank you and if you have any questions please call 763-757-4894. JUL 16 2001 16:29 7574894 PAGE. 01 @) CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator.rv FROM: Scott Erickson, City Engineer SUBJECT: Review Pricing/Ol-2/New Ball Field Facility West of High School, Continued (Supplemental) - Engineering DATE: July 17, 2001 INTRODUCTION The City Council is requested to review the pricing obtained from W.B. Miller, Inc. to construct three City ball fields just west of the new high school site. DISCUSSION Staff had previously obtained pricing through the Anoka Hennepin School District's project manager, Stahl Construction. The price they had provided to perform the work was $278,918.34. This price includes the construction of the ball fields, irrigation and project management. After receiving the Stahl proposal the City Council authorized staff to obtain pricing from W.B. Miller, Inc., the contractor performing the work for the extension of Andover Boulevard. W.B. Miller, Inc. has provided a price in the amount of $211,789.50 to perform all work with the exception of the underground irrigation. It is anticipated that the City would contract separately with the irrigation contractor to have this work completed. The estimated amount to complete the construction of the three ball fields and their associated underground irrigation is as follows: 1. Ball field & associated improvements (W.B. Miller, Inc.) $211,789.50 2. Irrigation of three ball fields (estimate) $25,000.00 (will require a separate contract with irrigation contractor) $236,789.50 The pricing from W.B. Miller, Inc. is $42,000 lower than the school district's project manager was able to provide. Mayor and Council Members July 17,2001 Page 2 of2 BUDGET IMP ACT The funding for the ball field improvements has been earmarked as follows: 1. High School Development Fund $208,000.00 2. Park Dedication Funds $29,000.00 This item will be forwarded to the Park & Recreation Commission for a recommendation prior to the City Council action. ACTION REOUlRED The City Council is requested to receive the pricing provided by W.B. Miller, Inc. for the construction of the three City ball fields west ofthe new high school. This item will be presented at the August 7, 2001 City Council meeting for approval. Respectfully submitted, (})d!tL-- Scott Erickson cc: Valerie Holthus, Park Commission Chair C[q~D CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator,~ FROM: Vicki V olk, City Clerk SUBJECT: Use of Council Chambers DATE: July 17, 2001 INTRODUCTION A pastor of an independent church has requested that she be allowed to use the Council Chambers for a Bible study on Sunday afternoons during the month of August. DISCUSSION At the present time we do not have a policy for the use of the Council Chambers. Various groups have been allowed to use the chambers at no charge. These include political parties, athletic associations, and other community organizations. The church that has requested use of the chambers is a newly organized church and the pastor is an Andover resident. RECOMMENDATION If Council chooses to allow various groups, including churches, to use the chambers a policy should be established setting rules and fees if required. Attached is a survey completed by the City of Anoka as to what fees, if any, other cities use for the use of their facilities. Also attached is a schedule of proposed and current fees for the City of Anoka. Respectfully submitted, iLL' d~ Vicki Volk City Clerk S0:3~l:Id 9t7cBtct7 00:tt t00c 9t lnf m "'" .. \,.I N _ U'J ~ f5 f5 6i' 0 z :s: c: ...... :J: ." ." m m 0 ~ C""l hi CJ CJ )> )> n 6' r" 01 III Ul OJ .... 0 ;:;:: 01 OJ ~ a Di' a. :J ~ :J OJ 0: ~ <= r- Ul t:r 3 7'<' :E 0 :J 3 (;l ~ '";$. 01 3 0 5' m e. !'! 0 g ~. t:r ~ Gl (1) !:!: CD Ul ;:0 0 :J ~ rr ^ :J 0 R c S' CJ !; !; -< ..... <' CJ ;:0 .... -< Ill~ nl a ~ Gl III <ll ;;;;J ~ ~ iii' I; CD ~ [ r- g. QI :J .... ~22222 < a ^ OJ .... -g. ;;;;J... _00000 "'tl @ OJ /t) :::r m... @ ell ell "'tl Vi' Q'33333 OJ (1)", 8' ni e. OJ .... Ul .... 3t't1(1)ft)t'l)1tl :J", ",ttltOroro!S. 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'i; 'i; ltl 0 a~WWW01 ~ g,Stg ~a: 111;'0000 - -n g'~ ....::1 0 , -Ill o III 3 (D< '" Ill'i" ....::1 ~ -c III ~q;: ~"O - 0 N- 3: a 01 0 ltlc VI ., (D CD m 0 CD 3"t:l -n .. 't:J1>> m rn :l" -;:+ III ~3 i3' ::I .s~~ , ltl ltl '" w ltl :l 0 0 0 III"~ - 0. 0 \!~ n .~ )"i," 91) 39\;td 9NI~33NI9N3 91:oZ81ZI:o 81):81 1I)I)z/<;1/ LI) DATE Julv 17. 2001 ITEMS GIVEN TO THE CITY COUNCIL . Memo from Captain Larry Klink, Anoka County Sheriffs Office - July 5, 2001 . Supplemental Feasibility ReporVOO-5/7th Avenue Area . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:IDA T AIST AFFlRHONDAAIAGENDAICCLlST.DOC ~-.-- c0"3Sltld S~lS~c~cl9 6~:~l l00c II lnr t..C!, IA-IZ/C "'tolD (ZE: ~ Ct:J~is.-Slo'l <:::'b CDIJoYl<::.,'/ '1- \'1-61 Office of the Sheriff Inter-Office Memo DATE: July 5, 2001 TO: Andover Community Service Officers FROM: Captain Larry Klink "SUBJECT: Skateboard Park Equipment at City Hall Park This is to advise each of you that the skateboard equipment/arena is completed. The skateboard arena is located in the old hockey rink just to the north side of city hall. It has been paved and some jump equipment hall been installed inside the hockey rink at that location. Signs are posted stating rules and equipment that users must be wearing to operate within the ice rink. As before, any equipment they use or don't use outside the ice rink is still not an issue as long as they're operating safely. Inside the skateboard rink they must wear the proper equipment, helmets, knee pads, elbow pads and proper footwear. It is requested that each CSO make a concentrated effort to initially spend a lot of time checking the rink, making sure it's being operated within the guidelines and rules posted at that location. Failure to operate within the rules and regulations is rellllonfor removal from the rink. Your diligence in monitoring this will aid in letting the users understand that the rules will be enforced, and that in a month or so we will be able to return to normal patrol efforts. Please make every effort to stop by when skateboarders are present as this will act as both a public relations eiTort, as well as a monitoring effort to the rules and regulations. Your assistance in this endeavor is greatly appreciated. LK:nc c1L ~o ~-to tL tL-~ /~)J ~ ~ (l/b- -, --J , --J - , --J , ~ , --.J -, SUPPLEMENTAL FEASIBILITY REPORT --1 2002 STREET RECONSTRUCTION -, 7TH AVENUE AREA CITY PROJECT NO. 00-5 --1 CITY OF ANDOVER, MN ---, --1 Date July 17, 2001 --J - , --1 ; _ J ---, . J , --1 ---, --1 ---, _ J , --1 -, --1 , . J -, _ J --., _ J --., ~ --., ~ -., SUPPLEMENTAL FEASIBILITY REPORT J - , _ J --., ~ - , _ J 2002 STREET RECONSTRUCTION/7TH AVENUE AREA , J 1 CITY PROJECT NO. 00-5 _ J , CITY OF ANDOVER, MINNESOTA _ J -, ~ , _ J --., _ J July 2001 , _J --., _ J , --J , --J -, _ J , _J , -.J , _J " -.J . -, -J' ,. -.J With yourautharizatlon, weare pleased tosubmirthis supplemEmtalfea~ibilityJepartfar addressi~gthe :patential for streetreconditianing.and car:tcretecurb & gutter far the Meadawaad. andDast~lIer-Hane' ". neighbarhaads. . On' April 17; 2001 the City Council. ardered ,~. revised feasibility report to address street . . improvements within . this neighborhaad'i At the Councils request the discussian assaCiated with City. .. . sanitary sewer.' and water : improvements . far the . neighborhaod has been remaved fram' the' ariginal. repart. These neighbarhaads are lacated in the southwest carner afthecity in thenarthwest quarter qf'. ,sectior130: 'The neighborhoods mentiamidabave are identified. an' the City street overlay program as . being in need afstreet repair. The ~treetsin the prapasedareawere6riginally paved betw~en1974and197.9.Atthat tiniethe'streets . were canstructed with abituminaus thickne.ss ~f 1 % inches 'arid awidth af 32 feet. The streets are . . propasedta be.paved with2Y2Jnches af bituminous and a new widthof33 feet to meet current street: ,standards: , . .... The prapasedimprovementconsists'a~ recanditianingthestreets t6 current citYStandardsbf33~feet'in ' width and adding cancrete curb and gutter. The design section will also. be improved to. a minimum af 4 '.inchesofclass 5 aggregate and2Y2 inches af. bituiljinous. '" . . . .' . . . The tatal estimated cost af the propased improvements is $567,992.03. These estimated costs include ... canstructian casts,' contingencies, and expenses (engineering, administratian and fiscal). . J .' " , '. ' . . '.. .' . . . The prapasedprojeCt vvouldbe Jundedbya carnbinatianofassessments and CitY funds. The' .... assessments would apply to. the. cost af theinstallatian o.f the cancrete curb and gutter. .,. The cast af the . ,street repair is propos~d to. be funded by the CityHaad and Bridge Fund., The residents' assessments; . are based an alinealfaatbasisand are estimated to. be $165,942.03; The assessments. range . between $743.11 per lot to. ~4,850A9 per latdependingon the shartside length of each lot. The City '. costs are estimated. at $402,050.00 far the praposed street, impravements. and storm' sewer structure '.. adjustments. . . -, --J -, --J -, --J -, SUPPLEMENTAL FEASIBILITY REPORT 2002 STREET RECONSTRUCTION/7TH AVENUE AREA - j ~ CITY PROJECT NO. 00-5 _ J CITY OF ANDOVER, MINNESOTA 1 --J -, J , _ J ----, j ----, I hereby certify that this Feasibility Report was prepared by me or under my direct supervision J and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. - , - j ~. (J -, (dI E.{AA-A- _ J Scott B. Erickson, P.E. License No. 20833 ---, - j -, _J -, --1 ----, - j -, --J -, --J ----, --J -, --J -, 2002 STREET RECONSTRUCTION/7TH AVENUE AREA --J TABLE OF CONTENTS -, Overview Paae No. -J -, 1.0 INTRODUCTION 1 -J 2.0 CONCLUSIONS & RECOMMENDATIONS 1 -, 3.0 IMPROVEMENTS 2 --J ~ 4.0 RIGHT-OF-WAY / EASEMENT 2 ~ J 5.0 PERMITS 2 , 6.0 ESTIMATED PROJECT COSTS 2 . J -, 7.0 FUNDING / ASSESSMENTS 3 . ) 8.0 PROPOSED PROJECT SCHEDULE 3 -, --J APPENDIX - LATERNAL BENEFITS COST BREAKDOWN PER LINEAL FOOT - PRELIMINARY COST ESTIMATE -, - SUMMARY OF PROJECT COSTS J - SUMMARY OF CITY COSTS - SUMMARY OF ASSESSMENT COSTS , - DRAWINGS . J - ESTIMATED ASSESSMENT BY PIN NUMBER AND ADDRESS - PICTURES OF THE EXISTING ROAD CONDITIONS - ~ . J -~ . J - ~ .J -, ~ J --, --J -, --J -, --J -, --J -, --J -, 2002 STREET RECONSTRUCTION/7TH AVENUE AREA ..J -, CITY PROJECT 00-5 --J 1.0 INTRODUCTION -, On April 17 , 2001, the Andover City Council initiated a supplemental feasibility study and a continuation _.J of the public hearing for the reconditioning of streets in the following neighborhoods; Meadowood and Dostaler-Hane Additions. The area is located in the northwest quarter of Section 30, Township 32, -, Range 24. This area consists of 80 existing residential lots with 3 locations of City Park property (See ~ J location map drawing NO.1 in the Appendix.) -, The improvements in this area would consist of reconstructing the streets with new pavement and ~ J concrete curb and gutter. Any necessary adjustments to the existing storm sewer structures would also be completed with the street construction. -, ~ J The neighborhoods being evaluated are rural lot subdivisions that were originally paved between 1974 and 1979. The existing road section is 3 inches of class 5 gravel base, 1 % inches of bituminous and --, has a width of 32 feet back of curb to back of curb. The proposed improvement would consist of a minimum of 4 inches of class 5 base, minimum 2% inches of bituminous and a width of 33 feet back of ..J curb to back of curb, which would meet the current design standards for residential streets. -, The reconditioning of the streets and the storm sewer adjustments would be funded under the City _J Road and Bridge Fund. The concrete curb and gutter cost would be assessed to the property owner. ~ ~ ~ J 2.0 CONCLUSIONS & RECOMMENDATIONS -, 2.1 Conclusions J As a result of this study, we conclude that: -, ~ J 1. The streets in this area need to be reconditioned and brought up to the current City Standard with concrete curb and gutter. -, 2. The total estimated cost for the proposed improvements is $567,992.03. . J These estimated costs include construction costs, contingencies and expenses (engineering, administrative, fiscal and legal) -, 3. The project is feasible from an engineering perspective. --1 2.2 Recommendations -, 1. The City Council and City Staff reviews this report in detail. .J 2. A neighborhood open house was held to go over the results of this report. -, 3. The City Council would continue the public hearing from April 17, 2001 to determine if the project is to be carried forward as presented. --1 -, --J -~ --J 1 -, -J -, ..J -, 3.0 IMPROVEMENTS . J The improvements would consist of reconditioning the streets, adjusting storm sewer structures -, and placing concrete curb and gutter. The improvements are detailed as follows: --J 3.1 Streets -, _J The streets in this area would be reconditioned to a width of 33 feet, back of curb to back of curb (BIC to SIC). Existing street widths in the proposed improvement area are 32 -, feet BIC to SIC. _J The existing bituminous would be removed, reclaimed and re-Iaid as class 5 for the -, subgrade. New concrete curb and gutter would be constructed. The concrete curb and _J gutter would be surmountable curbing corresponding to the current City Standards: Then a new 2.5-inch layer of bituminous would be placed. (See drawing Nos. 2, 3 and 4 in the ~ , Appendix for more detail.) . J 3.2 Storm Sewer -, The existing storm sewer structures will be adjusted to meet the street grades. ..J Adjustments would be required at manholes and catch basins to match the new concrete curb and gutter. -, . J 4.0 RIGHT-OF WAY I EASEMENT -, For this project existing right-of-way and utility easements would be utilized. ~ J 5.0 PERMITS . 1 ~ J The following permits and approvals will be required for the proposed improvements: -~ 1. Anoka County Highway Department for improvements in their right-of-way on th Avenue .J (County Road 7). -~ 2. Other agencies as necessary. .J 6.0 ESTIMATED PROJECT COSTS -, --1 The total estimated project cost for the proposed street improvement is $567,992.03. This estimated cost includes construction cost, contingencies and expenses (engineering, -~ administration and fiscal). --1 These costs are estimated based upon preliminary design, and the final cost will be based upon -, final design, actual work completed by the contractor and unit prices bid for the project. --1 A detailed cost estimate is included in the Appendix. -~ --J .~ . j -, 2 . j -, ...) -, 7.0 FUNDING / ASSESSMENTS ...) The project is proposed to be funded by a combination of assessments and City funds. It is -, proposed that City funds for the street reconditioning and the storm sewer adjustments would ...) come from the City Road and Bridge Fund as designated by the City Council. All residential properties would be assessed for concrete curb and gutter. This assessment would be spread -, on a front foot basis with the short side of the lot being the assessable footage. Meadowood --1 North, Meadowood South and River Trails Parks would be assessed for their share of concrete curb and gutter as required in the City's assessment policy. -, The Andover Assessment manual lists four methods of assessments. They are area, unit, front .J footage (short side) and variable costs. For this project the front footage (short side) method -, would be used to assess each property for their individual benefit. To achieve the front footage rate per foot the total concrete curb and gutter cost (which includes construction costs and .J expenses) is divided by the total lineal foot of concrete curb and gutter to be constructed. This number is then multiplied by the short side, lineal footage of each property to determine each , properties estimated assessment amount. .J The assessments are estimated to be between $743.11 and $4,850.49 per lot. The street cost -, and any storm sewer work is proposed to be funded by the City of Andover Road and Bridge . J Fund. ~ , A detailed assessment worksheet per lot is included in the Appendix. ~ J 1 8.0 PROPOSED PROJECT SCHEDULE J If the project is initiated the project schedule would be as follows: -, Andover City Council ordered preparation of the supplemental feasibility report April 17, 2001 .J A neighborhood open house is held to review the supplemental feasibility report June 28, 2001 -, ~ J Andover City Council receives supplemental feasibility report July 17, 2001 - , J A public hearing is held (continued from April 17, 2001) in front of the City Council July 17, 2001 1 Council authorizes preparation of plans and specification July 17, 2001 ~ J City Council approves plans and specifications and authorizes February 2002 . 1 Advertisement for bids .J Advertise in the Anoka Union and Construction Bulletin February 2002 --, Receive bids March 2002 . J - 1 City Council awards contract April 2002 --1 Contractor begins construction June 2002 ~ 1 Contractor completes construction August 2002 ..J -, _J 3 -, ..J -, . J -, . J '~l _J -, .J -, .J APPENDIX ~ 1 ..J -, --J -, J ~ 1 .J -~ ~ J -, _J . ~ .J , . J -, . J -, . J - , . J --, J ~ , . J '1 .J -, Lateral Benefit for Concrete Curb & Gutter Per Lineal Foot: .J --, Concrete Curb & Gutter --1 Total Length of Concrete Curb & Gutter (ft) 21,278.70 Construction Costs ($Ift) X 6.50 -, Total Estimated Construction Cost for Concrete $138,311.55 -J Curb & Gutter -, . J Construction Assessment per foot Estimated Construction Cost $138,311.55 --, Total Assessable length of property for the entire I 15,738.62 . J project (short side) (ft) Assessable construction cost per foot $8.7880 , . J Expenses (Engineering, Administration, Fiscal and Legal Fees, 20% of construction costs) Construction cost per foot $8.7880 -, Expenses (20%) X 0.20 . J Expenses per foot $1.75562 . , J ~ SUMMARY . ) Concrete Curb & Gutter Construction Cost per foot $8.7880 Expenses Cost per foot + $1.75562 , TOTAL UNIT CHARGE PER FOOT (Short Side) $10.5436 ~ J --, --J ~ , ~ J , ~ J -, . J ~ , . J ~ , . J . , ..J ~ , ~ J -, ..J ., PRELIMINARY COST ESTIMATE . J 2002 Street Utility Reconstruction/7lh Avenue Area City Project 00-5 . ~ Andover, Minnesota J --, ..J TABLE A. CONCRETE CURB & GUTTER (SURMOUNTABLE) -, ITEM UNIT J NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT 1. Concrete Curb & Gutter 21,278.70 LF $6.50 $138,311.55 1 Surmountable ~ J Total Estimated Concrete Curb $138,311.55 & Gutter Construction Cost , _J TABLE B. CITY COST FOR STREET RECONDITIONING ITEM UNIT , NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT . J 1. Mobilization 1 LS $5,000.00 $5,000.00 2. Traffic Control 1 LS 5,000.00 5,000.00 , 3. Common Excavation 825 CY 10.00 8,250 J 4. Reclaim, stockpile and Relay 39,500 SY 1.25 49,375.00 Existing Bituminous ~ , 5. Subgrade Preparation 111 RS 100.00 11,100.00 J 6. Bituminous Base Course 3290 TN 32.00 105,280.00 7. Bituminous Wear Course 2400 TN 33.00 79,200.00 . 1 8. Bituminous Tack Coat 1790 GA 1.50 2,685.00 9. Topsoil Borrow 1100 CY 6.00 6,600.00 J 10. Sod 9,900 SY 2.50 24,750.00 -, Estimated Construction Cost $297,240.00 J 10% Contingency 29,720.00 ~~ Total Estimated Street 326,960.00 Reconstruction Cost ~ J , -.J TABLE C. STORM SEWER STRUCTURE ADJUSTMENTS ITEM UNIT -, NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT . J 1. Adjust Existing Manholes & Catch 21 EA $350.00 $7,350.00 Basins, Replace Castings 1 Estimated Construction Cost $7,350.00 ~ J 10% Contingency 735.00 Total Estimated Storm Sewer $8,085.00 -, Cost -.J ~ , ~ J , .J , ...) -, SUMMARY OF PROJECT COSTS J Concrete Curb and Gutter 1 Estimated Construction Cost $138,311.55 ..J Expenses (20 %) 27,630.48 $165,942.03 -, . J Streets Estimated Construction Cost $326,960.00 -, Expenses (20%) 65,390.00 . J $392,350.00 , Storm Sewer . ) Estimated Construction Cost $8,085.00 Expenses (20 %) 1,615.00 -, $9,700.00 ..J , TOTAL ESTIMATED PROJECT COST $567,992.03 J ~ SUMMARY OF CITY COSTS ~ J Reconditioned Streets and Storm Sewer - 1 Estimated Construction Cost & Expenses $402,050.00 J 1 SUMMARY OF ASSESSMENT COSTS J Concrete Curb & Gutter 1 Estimated Construction Cost & Expenses $165,942.03 ..J . , ..J 1 . J -, ~J -, ..J -, ~..J -, --1 ~ -J 1 J -, @ City of Andover, Minnesota ~ J Incorporated 1974 , ~ J 14912 4472 -, . J , ~ J 14832 1 I\IFA[)()WOOI ~ J , f- 147TH LN tJJ .... J ~ C\j UJ 0 ~ ~ '>2 , 0 0 0 J: J '<t .... a:> l- I'- I'- CD "- '<t '<t '<t , I\lh !lOW )O!l 147THAVE J , J ~ .j>. O'l W ~ , lii ~ J .j>. (J1 CD (J1 , C\j C') J I!) 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'.. ..J 17 1 2" 10 1/2" -, 28" . J -, SECTION ..J -, ..J SURMOUNTABLE CONCRETE CURB & GUTTER -, ..J 12/26/00 -, @ STANDARD DRAWING CITY ANDOVER NO. ..J OF 501 -, ellY --1 --, ..J -, ..J Estimated Assessments Assessable -, Curb & Total Front Footage Estimated Total ..J PIN Street Address Gutter/It 'Expenses/It Costs/It (short side) Assessment 30-32-24-24-0010 4488 - 145th Lane NW . $8.7880 $1.75562 $10.5436 143.24 $1,510.2681 -, 30-32-24-24-0009 4464 - 145th Lane NW $8.7880 $1.75562 $10.5436 144.99 $1.528.7195 30-32-24-24-0008 4440 - 145th Lane NW $8.7880 $1.75562 $10.5436 158.76 $1,673.9051 ..J 30-32-24-24-0013 14514 Kiowa SI. NW $8.7880 $1.75562 $10.5436 170.53 $1.798.0035 30-32-24-24-0012 14604 Kiowa SI. NW $8.7880 $1.75562 $10.5436 291.00 $3.068.1934 --, 30-32-24-24-0004 14661 Kiowa SI. NW $8.7880 $1.75562 $10.5436 136.54 $1,439.6259 ..J 30-32-24-24-0005 14631 Kiowa SI. NW $8.7880 $1,75562 $10,5436 234.00 $2,467.2071 30-32-24-24-0006 14595 Kiowa SI. NW $8.7880 $1.75562 $10.5436 234.00 $2.467.2071 -~ 30-32-24-24-0007 14532 7th Avenue $8.7880 $1,75562 $10,5436 218.79 $2,306.8386 ...J 30-32-24-24-001 4458 - 146th Lane NW $8.7880 $1.75562 $10.5436 169.27 $1,784.7186 30-32-24-24-001 4484 - 146th Lane NW $8.7880 $1.75562 $10.5436 181.87 $1,917.5682 --, 30-32-24-24-0003 4447 - 146th Lane NW $8.7880 $1.75562 $10.5436 131.31 $1,384.4827 -J 30-32-24-24-0002 4477 - 146th Lane NW $8.7880 $1,75562 $10.5436 157.12 $1.656.6136 30-32-24-24-0016 14619 Lipan 51. NW $8.7880 $1.75562 $10.5436 196.25 $2.069.1854 --, 30-32-24-24-0015 14589 Lipan SI. NW $8.7880 $1.75562 $10.5436 196,25 $2,069.1854 30-32-24-24-0014 14557 Lipan SI. NW $8,7880 $1.75562 $10.5436 181.54 $1.914.0888 ..J 30-32-24-24-0027 4580 - 145th Lane NW $8.7880 $1.75562 $10.5436 $1,007.7592 95.58 30-32-24-24-0028 4530 - 145th Lane NW $8.7880 $1.75562 $10.5436 202.00 $2,129.8112 --, 30-32-24-24-0029 4520 - 145th Lane NW $8.7880 $1.75562 $10.5436 202.00 $2,129.8112 -J 30-32-24-24-0018 4531 - 146th Lane NW $8,7880 $1.75562 $10.5436 280.00 $2,952.2136 30-32-24-24-0019 4571 - 146th Lane NW $8.7880 $1.75562 $10.5436 207.19 $2.184.5326 -, 30-32-24-24-0020 4590 - 146th Lane NW $8.7880 $1.75562 $10.5436 96.09 $1.013.1364 -J 30-32-24-24-0021 4560 - 146th Lane NW $8.7880 $1.75562 $10,5436 219.13 $2.310.4235 30-32-24-24-0022 4530 - 146th Lane NW $8.7880 $1.75562 $10.5436 210.00 $2.214,1602 - 1 30-32-24-24-0023 4531 - 146th Avenue NW $8.7880 $1.75562 $10.5436 160.00 $1.686.9792 . J 30-32-24-24-0024 4571 - 146th Avenue NW $8.7880 $1.75562 $10.5436 178.67 $1.883.8286 30-32-24-24-0030 4530 - 146th Avenue NW $8.7880 $1.75562 $10.5436 210.00 $2,214.1602 --, 30-32-24-24-0031 4550 - 146th Avenue NW $8,7880 $1.75562 $10.5436 196.70 $2,073,9301 30-32-24-24-0025 14580 Makah SI. NW $8,7880 $1.75562 $10.5436 245,99 $2,593.6251 -J 30-32-24-24-0026 14550 Makah 51. NW $8.7880 $1.75562 $10.5436 210.11 $2,215.3200 30-32-24-24-0032 14551 Makah SI. NW $8,7880 $1.75562 $10.5436 196.30 $2,069.7126 -, 30-32-24-24-0033 14554 Lipan SI. NW $8.7880 $1.75562 $10,5436 210.00 $2,214.1602 _J 30-32-24-22-0022 4790 - 147th Lane NW $8.7880 $1.75562 $10.5436 91.04 $959.8912 30-32-24-22-0011 4761 - 147th Lane NW $8.7880 $1.75562 $10.5436 173.48 $1.829.1072 . ~ 30-32-24-22-0010 4751 - 147th Lane NW $8.7880 $1.75562 $10.5436 289.92 $3.056.8063 -J 30-32-24-22-0009 4741 -147th Lane NW $8.7880 $1.75562 $10.5436 180.00 $1,897.8516 30-32-24-22-0008 4701 - 147th Lane NW $8,7880 $1.75562 $10.5436 185.96 $1,960.6916 ..., 30-32-24-22-0023 4780 - 147th Lane NW $8,7880 $1.75562 $10.5436 237.33 $2.502.3173 ..J 30-32-24-22-0013 4778 - 147th Lane NW $8.7880 $1.75562 $10.5436 95.90 $1,011.1332 30-32-24-22-0014 4774 - 147th Lane NW $8.7880 $1.75562 $10,5436 103,11 $1,087.1527 -, 30-32-24-22-0015 4770 - 147th Lane NW $8.7880 $1.75562 $10,5436 186,77 $1.969,2319 30-32-24-22-0016 4740 - 1471h Lane NW $8.7880 $1.75562 $10.5436 182.00 $1.918.9388 -J 30-32-24-22-0017 4710 - 147th Lane NW $8,7880 $1.75562 $10,5436 182,00 $1,918.9388 -, 30-32-24-22-0018 4680 - 147th Lane NW $8.7880 $1.75562 $10.5436 182.00 $1,918.9388 30-32-24-22-0019 4650 - 147th Lane NW $8.7880 $1.75562 $10.5436 182.00 $1,918.9388 ..J 30-32-24-22-0020 4630 - 147th Lane NW $8.7880 $1.75562 $10.5436 182.53 $1,924.5270 30-32-24-21-0011 4590 - 147th Lane NW $8.7880 $1.75562 $10.5436 221.18 $2.332.0379 --, 30-32-24-21-0012 4560 - 147th Lane NW $8.7880 $1.75562 $10.5436 217.68 $2,295.1352 ..J 30-32-24-21-0013 4530 - 147th Lane NW $8.7880 $1.75562 $10.5436 224.00 $2,361.7709 --, ..J --, -J --, ..J -.. --J Estimated Assessments Assessable -'1 Curb & Total Front Footage Estimated Total PIN Street Address Gutlerlft .Expenseslft Costs/It (short side) Assessment .J 30-32-24-21-0029 4490 -147th Lane NW $8.7880 $1.75562 $10.5436 213.82 $2.254.4368 30-32-24-21-0030 4450 -147th Lane NW $8,7880 $1.75562 $10.5436 203.81 $2.148.8952 -, 30-32-24-21-0031 4420 -147th Lane NW $8.7880 $1.75562 $10.5436 203.81 $2.148.8952 ..J 30-32-24-21-0028 4421 - 147th Lane NW $8.7880 $1.75562 $10.5436 196.00 $2,066.5495 30-32.24-21-0026 4491 - 147th Lane NW $8.7880 $1.75562 $10,5436 189.17 $1,994.5366 --, 30-32-24-21-0024 4561 - 147th Lane NW $8.7880 $1.75562 $10.5436 211.85 $2,233.6659 . J 30-32.24-21-0027 14760 Kiowa SI. NW $8.7880 $1.75562 $10.5436 174.04 $1,835.0116 30-32-24-21-0020 4490 148th Avenue NW $8.7880 $1.75562 $10.5436 130.00 $1,370.6706 --, 30-32-24-21-0021 4520 - 148th Avenue NW $8.7880 $1.75562 $10.5436 252.61 $2,663,4238 -J 30-32-24-21-0022 4560 - 148th Avenue NW $8.7880 $1.75562 $10.5436 197.16 $2,078.7801 30-32-24-21-0019 4487 - 148th Avenue NW $8.7880 $1.75562 $10.5436 192.00 $2,024.3750 -, 30-32.24-21-0018 4507 - 148th Avenue NW $8.7880 $1.75562 $10.5436 193.92 $2.044,6188 30-32-24-21-0023 14761 Makah SI. NW $8.7880 $1,75562 $10.5436 230.27 $2,427.8794 . J 30-32-24-22-0004 14760 Makah 51. NW $8.7880 $1.75562 $10.5436 188.64 $1.988.9485 30-32-24-22-0003 14790 Makah SI. NW $8.7880 $1.75562 $10.5436 165.00 $1.739.6973 1 30-32-24-22-0002 14840 Makah SI. NW $8.7880 $1.75562 $10.5436 165,00 $1,739.6973 . J 30-32-24-22-0001 14860 Makah SI. NW $8.7880 $1.75562 $10.5436 165,00 $1.739.6973 30-32-24-21-0010 14881 Makah SI. NW $8.7880 $1,75562 $10.5436 122.90 $1.295.8109 -, 30-32-24-21-0017 14841 Makah SI. NW $8.7880 $1.75562 $10.5436 203.00 $2,140.3549 .J 30-32-24-21-0016 14875 Makah SI. NW $8.7880 $1.75562 $10,5436 131,23 $1.383.6393 30-32-24-21-0009 4541 -148th Lane NW $8.7880 $1.75562 $10.5436 214.73 $2,284,0315 --, 30-32-24-21-0008 4511 - 148th Lane NW $8.7880 $1.75562 $10.5436 290,50 $3,062,9216 , J 30-32-24-21-0007 4471 - 148th Lane NW $8.7880 $1.75562 $10.5436 290.50 $3,062.9216 30-32-24-21-0006 4431. 148th Lane NW $8,7880 $1.75562 $10.5436 290.50 $3.062.9216 ~ 1 30-32-24-21-0015 4510 - 148th Lane NW $8.7880 $1.75562 $10.5436 208.00 $2.193.0730 30-32-24-21-0014 4480 - 148th Lane NW $8.7880 $1,75562 $10.5436 208.00 $2.193.0730 ~ J 30-32-24-22-0007 14761 Oneida SI. NW $8.7880 $1.75562 $10.5436 94,25 $993,7362 30-32-24-22-0006 14760 Oneida SI. NW $8.7880 $1.75562 $10.5436 70.48 $743.1143 -, 30-32-24-22-0005 14755 Oneida SI. NW $8.7880 $1.75562 $10.5436 209.73 $2,211.3134 _J 30-32-24-21-0025 4531 - 147th Lane NW $8.7880 $1.75562 $10.5436 218.65 $2,305.3625 30-32-24-21-0001 14832 7th Avenue NW $8.7880 $1.75562 $10.5436 460.04 $4,850.4869 1 30-32-24-21-0032 148th Avenue NW (Park) $8.7880 $1.75562 $10.5436 156.13 $1,646.1754 . J 30-32-24-21.0033 147th Lane NW (Park) $8.7880 $1.75562 $10.5436 75.76 $798.7847 30-32-24-22-0021 147th Lane NW (Park) $8.7880 $1.75562 $10.5436 40.00 $421.7448 -, . J Totals 15,738.62 It $165.942.03 ~ , . Expenses are Engineering. Administration and Fiscal Fees and they are 20% of construction costs ..J -~ City Project Cost (Streets & Storm Sewer) $402,050.00 Assessed Project Cost (Concrete C&G) $165,942.03 ..J Total Project Cost $567,992.03 -, -J - 1 . 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