HomeMy WebLinkAboutCC June 5, 2001
" CITY of ANDOVER
/
Regular City Council Meeting - Tuesday, June 5, 2001
Call to Order Special Meeting - 6:30 PM
Presentation/North Metro Mayors Association
Call to Order Regular Meeting - 7:00 PM
Presentation of Plaque in Recognition of Years of Service /Maynard Apel
Resident Forum
Agenda Approval
Approval of Minutes (5/1/01) (5/8/01 Special) (5/15/01) (5/22/01 Special)
Consent Items
1. Approve Liquor License/Non-lntoxicating-On SalefTasty Pizza - Clerk
2. Amend Ordinance 235, Intoxicating Liquor/Compliance Checks - Clerk
3. Amend Ordinance 213, Non-Intoxicating Liquor/Compliance Checks - Clerk
4. Approve Temporary Non-Intoxicating Liquor License/Lions Club/Fun Fest - Clerk
5. Approve Purchase of Skateboard Equipment/OI-5 - Engineering
6. Capital Outlay - Engineering - Engineering
7. Accept Petition/Order Feasibility ReportJOI-15/2856 Bunker Lake Blvd NWIWM - Engineering
8. Consultant Appointment Recommendation/Comprehensive Park Plan - Engineering
9. Release Escrow/Feasibility ReportJOO-41/Red Pine Fields - Engineering
/ \ 10. Sanctuary at Kelsey-Round Lake Park Update - Engineering
\ ) 11. Approve Ball Field Fencing Quotes/01-9/Park Complex #1 - Engineering
12. Consider Resolution/Accept Gift Certificate Donations - Administration
13. Approve Refuse Hauler Licenses - Clerk
Discussion Items
14. Award Bond SalelEhlers and Associates - Finance
15. 2000 Audit Presentation/Kem DeWenter Viere Ltd. - Finance
16. Consider Sketch Plan/Creekside Estates Second Addition/Section 27fTaylor Made Homes - Planning
17. Consider Sketch PlanlPrairie Acres/Section 36/S.W. Wold Construction - Planning
18. Consider Resolution Allowing Quad Cities TV to Issue Bonds - Clerk
19. Accept Feasibility Report/Order Plans & Specs/00-42/ Aztec Estates - Engineering
20. Authorize Eminent Domain - 1813 Crosstown Blvd/00-13/Water Treatment Plant Project Site - Engineering
21. Consider Request for Program Funding - Nucleus Clinic - Administration
22. Consultant Appointment Recommendation - Recreation Services/Sports Complex Survey - Administration
Staff Items
23. Schedule EDA Meeting - Planning
Mayor/Council Input
a. Review Transient Merchant Ordinance License Requirements - Clerk
Payment of Claims
Adjournment
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304 ? (763) 755-5100
FAX (763) 755-8923 ? WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: June 5, 2001
INTRODUCTION
, The following minutes have been provided by Peach Associates for approval by the City
J
Council:
May 1,2001 Regular Council Meeting
May 8, 200 I Special Meeting w/Fire Department (Orttel absent)
May 15,2001 Regular Council Meeting
May 22, 2001 Special Meeting w/Planning Commission
E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers
Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. If for
any reason you did not receive the e-mail version, please contact me.
ACTION REQUESTED
Council is requested to approve the minutes listed above.
Respectfully submitted,
"- U. dft-
j Vicki V olk
City Clerk
CD
/ ,
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304? (763) 755-5100
FAX (763) 755-8923 ? WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Emr, City Administrato~
FROM: Vicki Volk, City Clerk
SUBJECT: On-Sale Non-intoxicating Liquor License/
Tasty Pizza
DATE: June 5, 2001
INTRODUCTION
/ Tasty Pizza, 13827 Round Lake Boulevard, has been purchased by C & D, Inc.,
dba Tasty Pizza IV.
DISCUSSION
City Ordinance 213 does not allow the transfer of a license to another holder~
Darren Brenk, the president ofC & D, Inc. has applied for a license to sell non-intoxicating
liquor on-sale at Tasty Pizza.
The Sheriff's Office has checked Mr. Brenk's background and he has checked out
satisfactorily.
Mr. Brenk has submitted a certificate of insurance and paid the appropriate fee.
RECOMMENDATION or ACTION REQUIRED
Staff recommends approval of an on-sale non-intoxicating liquor license for C & D, Inc.
at Tasty Pizza, 13827 Round Lake Boulevard NW.
Respectfully submitted,
-' tVtA/' t~
Vicki Volk
City Clerk
Cc: Darren Brenk, C & D, Inc.
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CITY bfANDOVER
~"_":. ;,-.. ,I, '",
NON-INTOXICATING LIQUOR LICENSE
APPLICATION
, , CITY OF ANDOVER, MINNESOTA
To the City of Andover, County of Anoka.
,I herebymake application for thefollowing non-intoxicating liquorlicense(s):€@Q'Stlk) (OIl-Sale),established ,
pursuant to an Ordinance passed by the Andover City Council. '
(First) , (Middle) (Last)
" 'Forthe past five years my re~ide~ce bas been as follows/- .l~ ~~ ~ \!;\ lO--N. NL-O'S\-. {V CLY\ C:cS I'tl n. S,SDrb
'~(Ilvio i-'SLi~ \S\1-\a-~Avf' rvi=.r,\(\\ ,Vb, mA. S~q 4~ ' , . .lll9 rhO,]
Iwasbom \\-LI-l4- at CDOV\~t1rl{j\sJf'hf\.
month day , City, State
of (\'o\\~Ct~fu. ~2.0...
Title, Officer . Fr' " , ,S~070
~gaO-"J ?:>\ sf ttfY\ t lUlL>
located at the following address ~+, D.n[LS.,./1.'ln ~b
'~-I '?J -,0\
. The name and address of the
date of incorporation
Business name' and address where license will operate:
, I ~d.
',- .
Name, address and date of birth of manager, if different than applicant: ' '
" ,,' 'L-v\Y'(~\brh,Lv'", ~U.\\'iVC'--'''' 192,-a LU 1(\\/e.(".Q.cf
l) O.VA. Cf-o. 7.,-L:J/.p ',' '", ' " tV-DO ~kl.i'\ PClVl(i yY\y\.c,<.~L/'-I
I am_ am'not X engaged in the retail sale of intoxicating liquor.
" I have_ have not y. had an application for licenses rejected previously.
, I have_ have not X been convicted ofa felony or of violating any national or state liquor law orlocal
ordinance relating to the manufacture, sale or transportation of intoxicating liquor.
I have no intention or agreement to transfer this license to another person.
I agree to waive my constitutional rights against search and seizure and will freely pennit peace 'officers to inspect
my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance
providing for the granting of this license.
,
. . .
. . . .. . . .
. . - I hereby solemnly swe~ that the foregoing statements are ti-t;eand correct to 1hebe~t afmy knoWledge. . .
. . .~~ 4G~
Signature of Applicant
I
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I
g:\data\staffibarbw\vicki\liqlic.doc
CERTIFICATE OF INSURANCE
This certifies that [gJ STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois
o STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois
. :~~ures the following policyholder for the coverages indicated below:
Name of policyholder C & D INC, DBA TASTY PIZZA IV
Address of policyholder 13827 ROUND LAKE BLVD NW
ANDOVER, MN 55304
Location of operations
Description of operations
The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is
subject to all the terms exclusions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims.
POLICY NUMBER TYPE OF INSURANCE POLICY PERIOD LIMITS OF LIABILITY
Effective Date Expiration Date (at beginning of policy period)
Comprehensive BODILY INJURY AND
PENDING Business Liability 05/01/01 05/01/02 PROPERTY DAMAGE
This insurance includes: 1:8:1 Products - Completed Operations
1:8:1 Contractual Liability
1:8:1 Underground Hazard Coverage Each Occurrence $ 300 000
1:8:1 Personal Injury
1:8:1 Advertising Injury General Aggregate $ 600 000
o Explosion Hazard Coverage Products - Completed
o Collapse Hazard Coverage Operations Aggregate $ 600 000
o General Aggregate Limit applies to each project
0
0
EXCESS LIABILITY POLICY PERIOD BODILY INJURY AND PROPERTY DAMAGE
Effective Date Expiration Date (Combined Single Limit)
o Umbrella Each Occurrence $
o Other Aggregate $
Part 1 STATUTORY
Part 2 BODILY INJURY
Workers' Compensation
and Employers Liability Each Accident $-
Disease Each Employee $-
Disease - Policy Limit $
POLICY NUMBER TYPE OF INSURANCE POLICY PERIOD LIMITS OF LIABILITY
Effective Date Expiration Date (at beginning of policy period)
If any of the described policies are canceled before its
expiration date, State Farm will try to mail a written notice to
the certificate holder days before cancellation. If,
however, we fail to mail such notice, no obligation or liability
will be imposed on State Farm or its agents or
representatives.
Name and Address of Certificate Holder //2;
SMALL BUSINESS ADMINISTRATION /
Signature of Authorized Repres
DENVER CO 80259-0001 /)
:!:IT,DP4489694006 {(;l"~Y
Title
558-994 a 2-90 Printed in U.S.A. 2-- 10- () (
Date
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304 ? (763) 755-5100
FAX (763) 755-8923 ? WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratotb
FROM: Vicki V olk, City Clerk
SUBJECT: Amend Ordinance 235, Intoxicating Liquor/Compliance Checks
DATE: June 5, 2001
INTRODUCTION
, The Anoka County Sheriff's Office will be conducting compliance checks at all businesses that
, , sell intoxicating liquor to ensure that the store clerks are checking I.Ds on those purchasing
alcohol and not selling to those under the age of 21. All businesses that sell alcohol were
invited to attend a training session conducted by the Sheriff's Office and are aware that the
compliance checks will be conducted.
DISCUSSION
The following section has been added to the ordinance: Section 14, Compliance Checks and
Inspections.
City Attorney Bill Hawkins has reviewed and approved the amendment.
RECOMMENDATION or ACTION REQUIRED
Council is requested to adopt Ordinance 235B. Once adopted it will be mailed to all
intoxicating liquor license holders in the city.
Respectfully submitted,
, ~.;)#
Vicki Volk
City Clerk
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
\
/ ORDINANCE. NO. 235B
AN ORDINANCE AMENDING ORDINANCE NO. 235, REGULATING THE LICENSING,
SALE AND CONSUMPTION OF INTOXICATING LIQUOR WITHIN THE CITY OF
ANDOVER AND PROVIDING PENALITIES FOR VIOLATION THEREOF.
The City Council of the City of Andover hereby ordains:
Ordinance No. 235 is hereby amended as follows:
Section 14. Penalty.
Exc@pt as otR@rwis@ provid@d by Stat@ law, any person violating any provision of this ordinanc@
shall be subject to th@ penalti@s established in this ordinanc@. Any fin@ or simtence imposed shall
not affect th@ right of the City to su~pend or re'loke the licen~e ofthe license@ as the City Council
de@ms appropriate.
Section 14. Compliance Checks and Inspections.
All licensed premises shall be open to inspection by authorized city officials during regular
business hours. From time to time, but at least once per year, the city shall conduct compliance
/ checks by engaging underage youth to enter the licensed premises to attempt to purchase
alcoholic beverages. No minor or underage adult used in compliance checks shall attempt to use
a false identification or theatrical makeup which misrepresents their age. All minors and
underage adults lawfully engaged in a compliance check shall answer all questions about their
age truthfully when asked by the licensee and shall produce any identification which he or she is
asked to produce. In all instances, the minors or underage adults shall be accompanied by
authorized city officials to the location ofthe compliance check.
Section 15. Penalty.
Any person violating any provision of this ordinance shall be guilty of a misdemeanor, and upon
conviction thereof shall be punished as defined by State law. Any fine or sentence imposed shall
not affect the right of the City to suspend or revoke the license of the licensee as the City Council
deems appropriate.
Adopted by the City Council ofthe City of Andover on this _ day of , 2001.
ATTEST: CITY OF ANDOVER
. I
Victoria V olk, City Clerk Michael R. Gamache, Mayor
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304? (763) 755-5100
FAX (763) 755-8923 ? WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Vicki Volk, City Clerk
SUBJECT: Amend Ordinance 213, Non-Intoxicating Liquor/Compliance Checks
DATE: June 5,2001
INTRODUCTION
'\ The Anoka County Sheriff's Office will be conducting compliance checks at all businesses that
j sell non-intoxicating liquor to ensure that the store clerks are checking I.Ds on those purchasing
alcohol and not selling to those under the age of 21. All businesses that sell alcohol were
invited to a training session with the Sheriff's department and are aware that compliance checks
will be conducted.
DISCUSSION
The following sections have been added to the ordinance: Section 10, Compliance Checks and
Inspections and Section 11, Suspensions and Revocations.
City Attorney Bill Hawkins has reviewed and approved the amendment.
RECOMMENDATION or ACTION REQUIRED
Council is requested to adopt Ordinance 2l3A. Once adopted it will be mailed to all non-
intoxicating liquor license holders in the city.
Respectfully submitted,
/ (j;& tJ/b
Vicki V olk
City Clerk
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
ORDINANCE NO. 213A
An Ordinance amending ordinance No. 213, licensing and regulating the sale and
consumption of non-intoxicating malt liquors in the City of Andover.
The City Council of the City of Andover hereby ordains:
Ordinance No. 213 is amended as follows:
Sedion 10. Penalty.
f.ny person violating any provision of this ordinance shall be guilty of a misdemeanor,
and upon conviction thereof shall be punished as defined by State law.
Section 10. Compliance Checks and Inspections.
I
All licensed premises shall be open to inspection by authorized city officials during
regular business hours. From time to time, but at least once per year, the city shall
conduct compliance checks by engaging underage youth to enter the licensed premises to
attempt to purchase alcoholic beverages. No minor or underage adult used in compliance
checks shall attempt to use a false identification or theatrical makeup which misrepresents
their age. All minors and underage adults lawfully ~ngaged in a compliance check shall
answer all questions about their age truthfully when asked by the licensee and shall
produce any identification which he or she is asked to produce. In all instances, the
minors or underage adults shall be accompanied by authorized city officials to the
location of the compliance check.
Section 11. Suspensions and Revocations.
The City Council may either suspend for up to sixty (60) days or revoke any liquor
license or impose a civil fine not to exceed $5,000 for each violation upon finding that the
license of an agent or employee of the licensee has failed to comply with any applicable
statute, regulation or ordinance. No suspension or revocation shall take effect until the
licensee has been afforded an opportunity for a hearing pursuant to Minnesota Statute
Section 14.57 to14.70.
,
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Section 12. Penalty.
Any person violating any provision of this ordinance shall be guilty of a misdemeanor,
and upon conviction thereof shall be punished as defined by State law. Any fine or
sentence imposed shall not affect the right of the City to suspend or revoke the license of
the licensee as the City Council deems appropriate.
Adopted by the City Council of the City of Andover on this _day of _, 200l.
ATTEST: CITY OF ANDOVER
Victoria Volk, City' Clerk Michael G. Gamache, Mayor
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304? (763) 755-5100
FAX (763) 755-8923 ? WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Vicki Volk, City Clerk
SUBJECT: Temporary Non-Intox. Liquor License/Lions Club/
Andover Family Fun Fest
DATE: June 5, 2001
INTRODUCTION
I
The Andover Lions Club has requested a permit to sell non-intoxicating liquor at the
Andover Family Fun Fest on Friday, July 6th and Saturday, July 7th.
DISCUSSION
The Lions Club has sold non-intoxicating liquor at the Fun Fest for the last
five years. Attached is a copy of the application from the Lions Club and a copy of their
certificate of insurance.
RECOMMENDATION or ACTION REQUIRED
Staff recommends approval of the temporary permit.
Respectfully submitted,
eLL- tfL&
Vicki Volk
City Clerk
I
Cc: J. E. McKelvey/Lions Club
CITY of ANDOVER
Temporary
Non-Intoxicating Liquor License
Application
City of Andover, Minnesota
I hereby make application for a temporary non~intoxicatingliquor license.
Applicant's
Name: E.
(Middle)
Organization Requesting License:
Type requested: On~Sale x_
Location where non-intoxicating liquor will be sold: >
Date(s) of sale of non-intoxicating liquor:
,
i
**************************......**********************************..***********.*****************************
The Andover Lions Club has no intention or agreement to .
Name of Organization
transfer this license to another person. We agree to waive our constitutional rights against
search and seizure and will freely permit peach officers to inspect our premises and agree to the
forfeiture of the license if found to have violated the provisions of the ordinance providing for the
granting of the license. .
I hereby solemnly swear that the foregoing statements are true and correct to the best of my
knowledge.
~..t.mvk~~
.. . ignature of Applicant . .. .
========================================================================
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/ City Council Action:
Date of Action:
ACORD CERTIFICATE OF LIABILITY INSURANCE OA TE (MMJOOIYY)
no . OS/29/2001
PRODUCER (612)893-9218 FAX (612)893-9402 THIS \,;t:.K~I~ll.AIt: I:> i A MAIIt:K-uF c."~,,,~"U"
CORPORATE 4 INS AGENCY, INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
'20 METRO BOULEVARD ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
JINA, MN 55439-2133 INSURERS AFFORDING COVERAGE
INSURED INSURER A: Lexington Insurance Company
Andover Lions Club INSURER B:
1685 Crosstown Blvd. NW INSURER c:
Andover, MN 55304 INSURER 0:
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I'riR TYPE OF INSURANCE POLICY NUMBER "6'..N~ (MMJOOIYY) I rDATe'(it.rn;<bf{.~t LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
-
COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) $
l ClAIMS MADE 0 OCCUR MED EX? (Anyone person) $
PERSONAL & ADV INJURY $
I--
GENERAL AGGREGATE $
I--
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS. COMPfOP AGG $
h In PRO. n
POLICY JECT LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
I-- $
ANY AUTO (Ea accident)
I--
ALL OWNED AUTOS SOOIL Y INJURY
I-- $
SCHEDULED AUTOS (Per person)
I--
HIRED AUTOS BODILY INJURY
I-- $
NON-OWNED AUTOS (Per accident)
I--
.'- PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $
~ ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS LIABILITY EACH OCCURRENCE $
o OCCUR o CLAIMS MADE AGGREGATE $
$
R DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND I TORY SJ,~S I IUe1R'
EMPLOYERS' LIABILITY E.l. EACH ACCIDENT $
E.L. DISEASE. EA EMPLOYEE $
E.L DISEASE. POLlCY LIMIT $
OTHER ~473530 10/01/2000 10/01/2001 $1,000,000 per occurrence
A Liquor Liability $1,000,000 aggregate
DESCRIPTION OF OPERATIONSfLOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
~e: Andover Lions
CERTIFICATE HOLDER I I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION
I SHOULD ANY OF THE ABove DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAil
I ~DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
City of Andover BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
1865 Crosstown Blvd. NW OF ANY KIND UPON THE CDMPANY,ITS AGENTS OR REPRESENTATIVES.
Andover, MN 55304 AUTHORIZED REPRESENTATIVE ;~--~
Michael Hadtrath/MB
125-:> (7IlOl/ c l~tll
CITY OF ANDOVER @
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City AdministratorrJ'-
FROM: Todd Haas, Parks Coordinator
SUBJECT: Approve Purchase of Skateboard Equipment/Ol-S - Engineering
DATE: June 5, 2001
INTRODUCTION
This item is in regards to the new skateboard park and the equipment that is to be installed in the
existing hockey rink behind City Hall.
DISCUSSION
If you recall, City staff has been pursuing the possibility of purchasing the skateboard equipment
from the state contract. (The state contract provides a list of product items the state has
previously obtained bids on.)The equipment to be purchased is shown on the attached drawing,
, which was selected by the task force (Dave Blackstad and Paul Anderson of the Park
/ Commission are representatives on the task force). Attached is the quote from the state contract
that was submitted from Earl F. Andersen, Inc. whish also includes tax, freight and installation.
The equipment will be installed based on safety guidelines established by the League of
Minnesota Cities. The equipment must have a minimum of a 10 foot clear zone. The equipment
and ramps are fixed in place and can be relocated by heavy equipment (fork lift, bobcat, etc.).
BUDGET IMP ACT
The City Council at their April 3, 2001 meeting authorized $25,000 from the park dedication
fund for the purchase of skateboard equipment. Attached is the proposal from Earl F. Andersen,
Inc. in the amount of $22,044.60. More than one quote is not required as the equipment is being
purchased off the state contract.
Note: The Andover Lions Club has donated $5,000 towards the purchase of additional
equipment. The youth have been active in selling t-shirts which profits will be utilized
to purchase additional equipment when enough funds have been generated.
ACTION REQUIRED
It is recommended to approve the purchase of the skateboardlrollerblade equipment from Earl F.
Andersen, Inc. for the amount of $22,044.60.
Respectfully submitted,
, Todd Haas ~[
cc: Valerie Holthus, Park Commission Chair
/
Earl F. Andersen QUOTATION
TO: City of Andover Date: 29-May-01
1685 Crosstown Blvd NW FileNo.
Andover, MN 55304 Form: OQSR0101
From:
Attn: Todd Haas EARL F. ANDERSEN, INC.
9701 Penn Ave So. #100
Bloomington, MN 55431
Project:
Andover Phone: (952) 884-7300
Fax: (952) 884-5619
Qty Unit Description Price Extension
SkakeWave Components on attached Quote $18,040.00
.
Installation of Components on attached Quote $2,500.00
, Includes concrete for installation of rail footers
)
Based upon 30 man-hours labor
Installation will NOT exceed $2500.00
Customer will be invoiced for actual labor hours ONLY
if under the 30 hours labor quoted.
, ,
DISCLAIMER FOR UNKNOWN CONDITIONS: The followina disclaimer aoolies only when installation is Quoted.
This quotation is based on the area being free of all debris such as, but not limited to the following: . Concrete footings or blocks
of any type. . Bedrock or rocky conditions of any type. . Tree stumps, trees, cans, bottles, metal or any other debris. . Utilities
requiring any holes to be dug by hand. . If area is not accessible to a bobcat and other equipment necessary for installation. . If
water exists In site area or footings after they are dug. . Or any other unknown conditions not listed or visible.
Prices Good For 30 Days Includes Taxes Where' Applicable Sub Total $20,540.00
Tax i~:II17?I&9:M,
Equip. Frt. $332.00
Other
Requote Required for Any Modifications
Total $22,044.60
9701 Penn Ave S, #100. Bloomington, MN 55431 . Phone: 952-884-7300. 1-800-862-6026. Fax: 952-884-5619
www.efa-mn.com. e-mail: parkandrecinfo@efa-mn.com OR trafficinfo@efa-mn.com
EEO/ AA
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Quote
SkateWave-
I MODULAR I Oi.islon d
I SKATEPARK I '.&tmSCA" Earl F.Andersen, Inc.
I SYSTEM I ~INC
Date: May 25, 2001 Rep Organization: E.F. Andersen
By: Jason Mohn Contact Person: Tom Snook
Project Title: Andover Phone Number:
Location: Andover, Minnesota Quote #: SK8.1111137
Rail Bury Type: Surface Mount Only
We are pleased to submit this proposal to supply the following items:
QTY ITEM NO. DESCRIPTION UNITWT UNIT PRICE WEIGHT EXTENDED AMT
Skatepark Components
MOD STRAIGHT TRANSITIONS
1 134260-00-000 3FT STR TRANS MOD 3WVC 490 $1,510.00 490 $1,510.00
1 134261-00-000 3FT SlR TRANS MOD 3W 435 $1,200.00 435 $1,200.00
RAilS
1 134317-00-000 STRAIGHT ROUND RAil 10 65 $210.00 65 $210.00
1 134319-00-000 COMBO TRACK RAil 10 105 $510.00 105 $510.00
RAMP QUARTER PIPES
/ 1 134355-00-000 3L12 QUARTER PIPE 1,460 $5,260.00 1,460 $5,260.00
FUN BOX
1 134505-00-000 W/CURB 1,850 $6,840.00 1,850 $6.840.00
ACCESSORIES/OPTIONS
4 134539-00-000 4FT TRANSITION PLATE 30 $140.00 120 $560.00
MOD STRAIGHT TRANSITIONS
1 134736-00-000 CORNER RAMP l-SlR 3WN4 675 $1.950.00 675 $1,950.00
Weight & Cost of Equipment 5.200 $18.040.00
This quote is valid for 30 days. Signed: --;;:: 4~A Date: S-~9 h /
J
~ent oy: cARL F. ANDERSEN 952 884 5519; 05/30/01 8:49; }~#501 ;page 2/2
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Earl F. Andersen QUOTATION
TO: City of Andover Date: 29-May-01
1685 Crosstown Blvd. NW File No.
Andover. MN 55304 Form: OQSR0101
Attn: Todd Haas From:
EARL F. ANDERSEN, INC.
Fax: 763-755-8923 9701 Penn Ave So. #1 DO
Bloomington. MN 55431
Project:
Andover Phone: (952) 884.7300
Fax: (952) 884-5619
I.!'!Y 'r m.On. - - - - - '. Dese.pi;o"_ ~~ ::: -- :::-:--:-------:-: ~.:~::::-=. Pri"-:::T.!'~"'-t1
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: for purchasing Skatewave Modular Skatepark System
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I NCSC is authorized by Minnesota Statue 123A.21
I
Reference LSI Quote SK8.1 1 1 1137 I
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I DISClAiiiA'ER I=OR UNKNOWN COllDITIONS: Tnc followina diselaimer a"plieR only wnenjn...tallation is auoll>d.
'This quatatioro is based on the area being free of all debris such as, but not limited to thE> following: . Concrete footings or blocks
i of any type. . Bedrock or rocky condition5 of any type. . Tree stumps, lrees. cans, bottles. metal or any other debris. . Utilities
requiring any holes to be dug by hand. . If area is not accessible to a bobcat and other equipment necessary lor installation. . If
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Prices Good For 30 Days Includes Taxes Where Applicable Sub Total $360.00
Tax . "". *O'.OQ:'I'?'~,
Job Completion Date: 6 to 7 Weeks AR.O. Equip. Frt.
Prices Based on Labor Witho OthE!r
--- Requote Required for Any Modifications
Signed By: / ~ Total $360.00
. ..... .. ... .. . -'0 _._
Tom Snook
,
/
')701 Penn Ave S, #100. Bloominglon, MN 55431 . Phone: 952-884-7300' I-Roo-862-6026' FilX: 952-884-5619
www.efa-mn.com . e-mail: pllfkandrecinfo@efa-mn.com OR lraffieinfo@efa-mn.com
EEO/AA
MRY 30 2001 08:37 952 884 5619 PRGE.02
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\ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARDN.W. -ANDOVER, MINNESOTA 55304 - (763) 755-5100
FAX (763) 755-8923 - WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City Engineer ~l
SUBJECT: Capital Outlay - Engineering - Engineering
DATE: June 5, 2001
INTRODUCTION
Pavement markings are performed annually.
DISCUSSION
Each year the street pavement markings are repainted to insure appropriate traffic control and
, safety for the traveling public. This work includes centerline and pavement edge striping for the
City maintained streets.
Quotes received are as follows:
Vendor Quote
AAA Striping Service Co. $9,251.72 ($0.048 per linear foot)
Precision Pavement Marking $9,637.20 ($0.050 per linear foot)
AAA Striping Service Co., as indicated, submitted the lowest quote for the described work.
BUDGET IMP ACT
Funding for this work will be appropriated from the Road & Bridge Fund.
ACTION REQUIRED
The City Council is requested to award the quote to AAA Striping Service Co. in the amount of
$9,251.72 for Pavement Markings, Project 0 I-II.
abYLtled,
Scott Erickson
\ CITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrat01~
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Accept Petition/Order Feasibility Report/Ol-15/2856 Bunker Lake Boulevard
NW/WM - Engineering
DATE: June 5, 2001
INTRODUCTION
The City has received a petition from the property owner of2856 Bunker Lake Boulevard NW
requesting the improvement ofwatermain (see attached petition), Project 01-15.
DISCUSSION
I
Watermain was installed along Gladiola Street NW (Project 00-30) south of Bunker Lake
Boulevard last year to serve 2 properties that petitioned for water connection (13635 & 13625
Gladiola Street NW). The property owner at the time of the project was not assessed.
BUDGET IMP ACT
The cost ofthe improvement would be assessed to the property owner over a 5 year period.
ACTION REQUIRED
The City Council is requested to approve the resolution declaring adequacy of petition and
ordering preparation of a feasibility report for the improvement of watermain for Project 01-15,
in the area of2856 Bunker Lake Boulevard NW.
Respectfully submitted,
~~t/t
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
WATERMAIN ,PROJECT NO. 01-15, IN THE AREA OF 2856 BUNKER
LAKE BOULEVARD NW.
WHEREAS, the City Council has received a petition, dated Mav 8. 2001
requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of
100% of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The petition is hereby declared to be 100% of owners of property affected,
thereby making the petition unanimous.
2. Escrow amount for feasibility report is 0
" 3. The proposed improvement is hereby referred to the City Enqineer and he is
instructed to provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this ~ day of June , 2001, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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\ CITY OF ANDOVER
)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Todd Haas, Parks Coordinator
SUBJECT: Consultant Appointment Recommendation/Comprehensive Park Plan -
Engineering
DATE: June 5, 2001
INTRODUCTION
This item is in regards to preparing a Comprehensive Park Plan to assist in the future planning
and development of the park system for the City of Andover. The plan will identify future park
improvements and their estimated costs. This plan will also assist in the future determination of
park dedication fees.
/ DISCUSSION
Based on discussion and direction provided by the City Council at the March 8, 2001 joint
meeting with the Park & Recreation Commission, the Commission has reviewed the credentials
of Northwest Associated Consultants, Inc. (NAC) and is recommending retaining them to
perform the work. The Commission had evaluated a similar report that NAC had developed for
the City ofLino Lakes. The format is what the Commission is looking for and identifies the
capital improvements that need to be made, how the improvements will be funded and what the
park dedication fee should be for new developments. Attached is a proposal dated April 17,
2001 from NAC along with references.
BUDGET IMP ACT
The funding for the study will be from Community Development Block Grants (CDBG).
Attached is a letter dated May 8, 2001 from the Anoka County Government Services Division
indicating that this is an eligible activity. Northwest Associated Consultants, Inc. has provided a
not to exceed fee in the amount of $3,850. There will be an additional charge of $200 per public
meeting.
ACTION REQUIRED
The City Council is requested to authorize the hiring of Northwest Associated Consultants, Inc.
to develop a Comprehensive Park Plan for the City of Andover.
/
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~~If.~:", " " Office of Governmental Services Division
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f'" ".j.<'- .~ 'if.), , ,to, _, ',' '- ~,n'- .C'\;)' GOVERNMENT CENTER
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Ie: }~'mm.'D'@j'
~-'- ~:fin 'b'" J: ~ 't ~ :W ""ii1', in",:\'l, 2100 3rd Avenue. Anoka, Minnesota 55303-2265
{r;:- --: ..<;,,, -:" "":. _'~ ;,__.....,~__l~.., .' .:'- ~Y1"..
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(763) 323-5700
May 8, 2001 RECEIVED
ANGELA STAMPER
Financial Analyst MAY 9 2001
Direct #763-323,5714
David L. Carlberg CITY OF ANDOVER
City of Andover
1685 Crosstown Boulevard NW.
Andover, MN 55304
Dear Mr. Carlberg:
I have looked over your request to do the additional research for the City of Andover parks. This
appears to me to be an eligible activity for the CDBG guidelines. You will not have to publish this
/ additional study for public comment, as this can be included in your Comprehensive Plan.
If you have any additional questions, please feel free to call me at 763-323-5714.
\AS
"
/
@ FAX: 763-323-5682 Affirmative Action~ual Opportunity Employer TDDfTTY: 763-323-5289
HJ-'K-G~-Gl:jl:jl 1~:1:j1:j NHC 612 595 9837 P.02/05
\ NOR T H WE S T ASS 0 C I ATE D CON 5 U L TAN T S. INC.
/
5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416
Telephone: 952.595.9636 FacSimile: 952.595.9837 planners@nacplanning.com
MEMORANDUM
TO: Todd Haas
FROM: Alan Brixius
DATE: April 17, 2001 .
RE: Andover - Park and Trail Dedication Study
FILE NO: 802
/
BACKGROUND
Pursuant to your request, please find as follows a work program and cost estimate to
complete a Park and Trail Dedication Study for the City of Andover. The City has
identifie~ the Deed to review its park and trail dedication standards and ordinance
requirements to identify changes that may be needed to assure completion of the
community's Comprehensive Park and 'Trail Plan. Recent case law decisions
concerning park and .trail dedication have Cllso prompted the need for the City to
evaluate whether local cash and/or land dedication requirements are proportional to the
development's impact on the recreation system.
The work program, time line and budget to complete a Park and Trail Dedication Study
is outlined as follows:
WORK PROGRAM
1. Quantify the Improvement Costs of the City's Ultimate Park and Trail
System
In order to determine what a city's proportional park/trail dedication fee should
, be, the total value of the existing improvements and total estimated cost of
planned improvements must be calculated. The service areas of parks must be
1 of 4
~~_ _~ ~~~A .~.~~ ,-...~ ~'-'I""" .-..-...",., r-l........-r- t'"ll"""'l
H"-I':-~';'-~le:Jle:JJ. J.:>'le:JJ. NHI.; 612 5959837 P.03/05
, reviewed to determine whether a portion of existing parks will service areas nof
/ yet developed. An itemization of recreational elements desired in each new park;
trail widths and materials, as well as planned improvements to existing parks
must be determined to the extent possible.
For much of the existing facility data and new facility data, We would rely on input
from the parks department to determine the park system value, new park and
trail costs as well as sources of funds used to implement existing recreational
elements, whether it be park dedication monies, bond referendum, grants,
donations, tax levies, etc.
2. Evaluate Existing Park and Trail Systems Against Current Community Park
and Trail Demands
The existing recreation system needs to be looked at in relation to ideal
standards for park and trail development, such as acres of park per population,
linear feet of trails per population, and the objectives of the City Park
Comprehensive Plan. This will determine whether the City's current recreation
system is either over built, under built, or right on target in relation to current
demographic conditions. If under-developed, the existing population and/or
sources of money other than park dedication should make up the difference so
as to maintain the balance between new residents impact on the system and the
amount of dedication money required of the developer. If over-developed, the
/ park dedication may be adjusted to reflect an equitable distribution of cost to new
development.
3. Identify the Proportion of Park and Trail System Improvements Funded by
Park and Trail Dedication
In past studies, results for various cities have shown that about 40 to 60 percent
of the total cost of improvements. is implemented through park and trail
dedication monies and the remaining portions are realized through other means
such as grants, donations/volunteer work, tax levies, bond referendums, etc. We
must identify the level of funding that park and trail dedication fees offer Andover
and define assumptions on their future use.
4. Allocating Park and Trail System Cost to Future Residential Growth
The Comprehensive Plan provides forecasts for population and household
growth. The impacts of residential developments on the parI< and trail system will
have to be evaluated to document the effect that demographic characteristics
have upon the City's park and trail system and to further identify the proportional
relationship of development to the park and trail dedication requirements.
j
20f4
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l'1i'rt-G...:i-':::lQl::::J.L .L::>;~.L NHl.. 612 595 9837 P.04/05
, "- The future improvement costs can be divided by future household counts to
, provide an average park improvement cost per unit. This can be compared with
existing per unit park values to illustrate an equitable distribution of costs.
5. Commercial and Industrial Park Dedication
The case of Dolan vs. Tigard illustrates that in order to collect park dedication
monies from commercial and industrial uses, the burden is on the City to identify
what proportion of impacts on the park system come from these businesses and
their employees. This could be done many different ways with varying levels of
detail, so long as the City demonstrates that a reasonable effort has been made
to make a determination of what percentage of the total improvements can come
from commercial and industrial development. Once obtained, the data can be
used with the acreage of undeveloped commercial and industrial parcels and
cost of land per acre to estimate the contribution to the overall system.
S. Recommendation for Park Dedication Standards
. Pari< and trail dedication requirements must be proportional to a development IS
impact on the City's recreation system. Upon completing an analysis of the
aforementioned items, the City will be in the position to identify and define the
appropriate park and trail dedication standards for various land uses (Le., single
, , family residential, multiple family, commercial and industrial).
1
BUDGET
In review of the work program, City staff will be requested to assemble the park system
and cost data in steps 1, 2, and 3 with assistance from NAC. NAC will need to review
the inventory work for completeness however, the in-house inventory work would
reduce consultant time.
With the City staff conducting steps 1, 2 and 3, NAC will complete the Park and Trail
Dedication Study with recommendations for formulas to be incorporated into the
Subdivision Ordinance for a fee not to exceed $3,850.00. The fee includes all NAC
inventory review, analysis, reporting and ordinance production. We are willing to
conduct the assignment on a time and materials basis, so that if the project moves
along in an efficient manner and costs do not reach $3,850.00, the City would retain
some savings.
The budget amount does not include staff attendance at public meetings. Meetings
would be charged at a flat rate of $200.00 per meeting. NAC would bill the City monthly
on a percentage of completion b.asis. In the event that our time and materials expenses
do not reach the full budget, we will bill only for the cost actually incurred.
,
3of4
APR ?, ?~~1 1~:~d C1'? ~QC::: oo~'" CI"'\~C' ~A
Ht-'"h~.:s-"l::ll::ll 1::':01 NRC 612 595 9837 P.05/05
TIME LINE
With City staff assuming responsibility- for items '1, 2, and 3 of the work program, we
would estimate that the park and trail dedication study and recommendations for related
Subdivision Ordinance amendments could be completed within three months of
receiving the complete inventory information from the City.
Thank you for the opportunity to provide a work program and estimate for this study. If
you have any questions or would like to discuss this matter further, please do not
hesitate to call.
J
4of4
TOTAL P.05
~PR ?, ?~~1 1~:~d (;1;:> SClS ClR~7 PAr;I=_~C;
~
\ < MOIl1'MWI$1' ASSOe:'AlID eONS'll''''"1'S" U"C:..
5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416
Telephone: 952.595.9636 Facsimile: 952.595.9837 planners@nacplanning.com
May 7, 2001
SENT VIA FACSIMILE
763/755-8923
Mr. Todd Haas
City Administrative Offices RECEIVED
1685 Crosstown Boulevard North
Andover, MN 55304 :MAY - 8 LUUI
, 1
\ j
--...;
RE: Andover Park Dedication Fee Analysis CITY OF ~~Ir::\;,;--P !
FILE NO: 802 I flh..".-,-~
Dear Todd:
NAC serves a number of communities in different aspects of planning, zoning
administration, and community development. Rather than give you a list of references of
, all our communities, I am providing references of communities where we have provided
park and trail planning or park fee analysis assistance. Please contact any of our
references at your convenience. We look forward to assisting Andover with an analysis
of its park dedication fees. Thank you for the opportunity to submit a proposal.
City Contact .
Albertville Linda Goeb, City Administrator
Park and Trail Plan 763/497 -3384
Park Dedication Fee Analysis
Buffalo Merton Auger, City Administrator
Park System Plan 763/682-1181
Park Concept Plans
Park Dedication Fee Analysis
Delano Phil Kern, City Administrator
Trail System Plan 763/972-0550
Park Concept Plan
Park Dedication Fee Analysis
- Lakeville Steve Michaud, Park & Rec Dire~tor
Park and Trail System Plan 952/985-4400 -.
City Contact
.
Lino lakes Linda Waite-Smith, City Administrator
Park Dedication Fee Analysis 651/982-2400
Comprehensive land Use Plan
Oak Park Heights Kris Danielson, Community Development
Park and Trail System Plan Director
Park Concept Plans 651/439-4439
Otsego Michael Robertson, City Administrator
Park System Plan 763/441-4414
Scott County Michael Sobota, Community
Park and Trail System Policy Plan Development Director
952/496-8366
Thank you again for your consideration of our proposal.
Sincerely,
I
EST ASSOCIATED CONSULTANTS, INC.
....
Ala R. Brixius, AICP
Principal
,
) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator~
FROM: Todd Haas, Parks Coordinator
SUBJECT: Release EscrowlFeasibility Report/OO-41/Red Pine Fields - Engineering
DATE: June 5, 2001
INTRODUCTION
This item is in regards to releasing the escrow of $1 ,000 for preparation of the feasibility report
for Red Pine Fields, Project 00-41.
DISCUSSION
The developer, Gold Nugget Development, has entered into a Developer's Agreement with the
J City and the 15% letter of credit for the City improvements has been submitted. Therefore, the
escrow should be released. Attached is the requested from the developer to release the escrow.
ACTION REOUIRED
City staff recommends approval.
Respectfully submitted,
T~,(~l
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CITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator(./
FROM: Todd Haas, Parks Coordinator
SUBJECT: Sanctuary at Kelsey-Round Lake Park Update - Engineering
DATE: June 5, 2001
INTRODUCTION
This is an update item for the City Council in regard to interest by the Park & Recreation
Commission to designate a sanctuary near the south end of Kelsey-Round Lake Park due to some
concerns regarding four wheelers driving in this part of the park and potentially disturbing the
wildlife habitat.
DISCUSSION
The Park & Recreation Commission did re-discuss the possibility of a sanctuary at Kelsey-Round
Lake Park at their May 17, 2001 meeting. At this point, the Commission wants to rely on
enforcement from the Sheriffs Department and education through use of the City newsletter.
ACTION REOUIRED
No action by the City Council is necessary. Staff will monitor enforcement actions with the
Anoka County Sheriffs Department.
Respectfully submitted,
;;?~~
cc: Valerie Holthus, Park Commission Chair
/
Regular Andover Park and Recreation Commission Meeting ~
Minutes - May 17,2001
/ Page 4
DISCUSS SANCTUARY AT KELSEY-ROUND LAKE PARK
Chairperson Holthus explained that the Council has requested the Commission re-discuss the
possibility of a sanctuary at Kelsey-Round Lake Park. She stated that the Council is
questioning if posting signs would be the appropriate way to handle the problem. She
mentioned that the minutes from the Council meeting are in the packet for the Commissions
review.
Chairperson Holthus went on to state that the sheriffs department is aware of the problem and
is going to increase their efforts to control the area.
Commissioner Blackstad stated that even if the City did post signs there is nothing saying it
would work.
REVIEW SUNSHINE PARK PICNIC AREA PLAN
/ Chairperson Holthus explained that the Commission is being requested to discuss the
possibility of a picnic area at the west end of Sunshine Park.
Mr. Haas stated that staff is suggesting the Commission meet on site at 7:00 p.m. on June 21,
2001 prior to the Park and Recreation Commission meeting.
DISCUSS APPLICATION FOR SCHEDULED USE OF RECREATIONAL
FA ClLITIESIDEPOSTlS
Commissioner English explained that the reason for this item on the agenda is because last
week an application came before the Commission that didn't have a deposit listed. He
suggested that all applications have a place where there is a spot for damage deposit.
Mr. Haas explained that the City did something similar with the gazebo and had a deposit,
however the problem is that the City can't really pin point who is causing the damage therefore
the City eliminated the damage deposit.
Commissioner English questioned if the City shouldn't have a standard from they use for
everything.
,
j Chairperson Holthus agreed that it will be difficult for the City to pin point who caused the
damage, therefore the wrong people could be blamed for it.
CITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~flt...-
FROM: Todd Haas, Parks Coordinator
SUBJECT: Approve Ball Field Fencing Quotes/OI-9/Park Complex #1 - Engineering
DATE: June 5, 2001
INTRODUCTION
This item is in regards to replacing and reconfiguring foul line fencing at the four existing ball
fields located at City Hall Park Complex #1 Gust north of City Hall).
DISCUSSION
, In reviewing the League of Minnesota Cities guidelines in regards to foul line fencing, the
J fencing at a minimum needs to be extended beyond the first and third baselines of the infield to
avoid spectators from being hurt from overthrows if the spectators are watching the game or
practice. In reviewing the extension of the foul line fencing, the bench area is currently located
in the playing area ofthe field and needs to be relocated to the outer side of the foul line fence.
City staff along with the Park & Recreation Commission are recommending the foul line fence at
these locations be realigned with the backstop for each field (1-4) and that each of the bench
areas be relocated. Attached is a drawing of what currently exists and what is being proposed.
Two quotes were received and are as follows:
North Star Fence $12,770.00
Century Fence $13,235.96
The quotes do include a horizontal mid-bar to minimize any damage that occurs from players
hitting the ball against fences for batting practice.
BUDGET IMP ACT
The fencing will be funded from a combination of park maintenance fund and park dedication.
The park maintenance fund will contribute $3,080.00 with the remaining $9,690.00 coming from
park dedication funds.
/
Mayor and Council Members
June 5,2001
Page 20f2
ACTION REQUIRED
The City Council is requested to award the quote to North Star Fence in the amount of
$12,770.00 for the installation of ball field fencing. This improvement was recommended by the
Park & Recreation Commission at their May 17,2001 meeting.
Respectfully submitted,
~L
Todd Haas
cc: Valerie Holthus, Park Commission Chair
,
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.) CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Consider Resolution Accepting Gift Donation - State Farm Insurance
DATE: June 5,2001
INTRODUCTION
The City has received a gift donation from State Farm Insurance of Anoka in appreciation of the
City's effort relative to the containment of flood damage during the week of April 9, 2001.
DISCUSSION
Pursuant to state statute, the Council is required to take formal action accepting a gift donation
from a private organization. Similarly, public employees may not personally accept a gift in
\ excess of $5.00 in value in observance of state ethics laws.
I
The gift donation from State Farm Insurance is in the form of twenty - $10.00 gift certificates
that would be distributed to City staff in recognition of their efforts.
In consideration of the company's very generous request, the management team has suggested
that half (10) of the gift certificates be donated to the Annual Fun Fest community event as
prizes, with the other half (10) being given to the City employee's club to be designated as door
prizes for the annual Employee Appreciation Dinner.
ACTION REOUIRED
Consider adoption of the attached resolution graciously accepting the gift certificates from Mr.
Leroy Granstrom, State Farm Insurance of Anoka and authorizing the use of the gift certificates
for the Annual Fun Fest and Employee Appreciation Dinner in the manner as described.
1#?
#F~
Cc: Mr. Leroy Granstrom, State Farm Insurance, 707 Polk Street, Anoka MN 55303
. \
CITY OF ANDOVER
\ COUNTY OF ANOKA
J STATE OF MINNESOTA
RESOLUTION NO.
A RESOLUTION ACCEPTING A GIFT DONATION FROM
STATE FARM INSURANCE GIVEN IN GENEROUS
APPRECIATION OF CITY FLOOD DAMAGE CONTROL
EFFORTS
WHEREAS, the City of Andover, elected officials and staff, led efforts to control flood
damage that would have potentially damaged private property in the community during
the week of April 9, 2001; and
WHEREAS, City efforts have been recognized by Mr. Leroy Granstrom of State Farm
Insurance of Anoka in the form of twenty - $10.00 gift certificates valued at $200; and
WHEREAS, the City of Andover City Council must under state law formally accept this
most generous gift by City resolution.
NOW THEREFORE BE IT RESOLVED that the Andover City Council hereby accepts
/ the gift certificates valued at $200 from Mr. Leroy Granstrom of State Farm Insurance of
Anoka given in recognition of City efforts to prevent flood damage to private property
and gratefully thanks Mr. Granstrom for his most generous gift.
BE IT FURTHER RESOLVED that the City Council approves the use of the
aforementioned gift certificates in the following manner: Ten gift certificates to be given
to the Annual Fun Fest event to be used as prizes; Ten gift certificates to be given to the
Andover Employee Club for use at the annual Employee Appreciation Dinner.
Adopted by the City Council ofthe City of Andover this _ day of2001.
ATTEST: CITY OF ANDOVER
City Clerk Victoria V olk Mayor Mike Gamache
\
)
STATE FARM
B LEROY C GRANSTROM
@',0 Auto-Life-Health-Home and Business
\INSURANCE. 707 POLK ST
/ ANOKA, MN 55303 PHONE (763) 421-0470
May 03, 2001
DAVE ALMGREN
CITY OF ANDOVER
1685 CROSSTOWN BLVD NW
ANOOVER, MN 55304
Dear Dave,
Thanks. Thanks. Thanks. I very much appreciate Andover's response
to my flooding situation. Those sandbags sure relieved me of a
lot of stress. Please distribute the enclosed as you see fit to
the folks that helped, be sure to include yourself. Thanks again.
,
j ~ -
~ -----~ ~
LEROY GRANSTROM
'\
)
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304? (763) 755-5100
FAX (763) 755-8923? WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Adnllnistrator~
FROM: Vicki Volk, City Clerk
SUBJECT: Approve Refuse Hauler Licenses
DATE: June 5, 2001
INTRODUCTION
; The licenses for the refuse/recycle haulers in Andover expired on May 31, 2001.
DISCUSSION
The following refuse haulers have met all of the requirements for license renewal:
Larry's Quality Sanitation
Waste Management-Blaine
ACTION REQUESTED
Approval of the above licenses is recommended for the period June 1,2001 to May 31, 2002.
Respectfully submitted,
dL- cJH!L
Vicki V olk
City Clerk
,
/
\
/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: A ward Bond Sale / Ehlers and Associates
DATE: June 5, 2001
INTRODUCTION
Rusty Fifield, a Financial Advisor from Ehlers & Associates will be present at the June 5, 2001
meeting to present the results of the City's sale of the following bond issues authorized at the
j May 1,2001 Council Meeting:
$4,975,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2001A
$2,755,000 General Obligation State Aid Street Bonds, Series 200lB
$1,210,000 General Obligation Capital Notes, Series 2001C
The sale opening will be at 1 :00 pm on June 5th with consideration of the award of bid to be
forwarded to the Andover City Council at approximately 7:00 pm that evening.
DISCUSSION
The City Council authorized at the May 1, 2001 Council Meeting to provide for the sale of the
aforementioned bonds based on the following justification for each bond issue:
$4,975,000 G.o. Permanent Improvement Revolving Fund Bonds, Series 200IA
These bonds are being issued to finance 2001 improvement projects and will be supported by
assessing all costs financed against the benefited properties. The 2001 improvement projects
include Woodland Oaks, Red Pine Fields, Aztec Estates, Chesterton Commons North Second
Addition, Natures Run, and Well #8.
/
Mayor and Council Members
June 5, 2001
Page 2 of3
$2,755,000 General Obligation State Aid Street Bonds, Series 200lB
These Bonds are being issued to finance the Municipal State Aid (MSA) eligible costs of the
Andover Boulevard Extension Project. The City will pay the entire principal and interest from
the City's state aid construction and maintenance accounts over a period of 15 years.
$1,210,000 General Obligation Capital Notes, Series 2001C
The Notes are being issued pursuant to Council direction through the 2001 budget process. The
proceeds of the Notes will be used to finance the acquisition of capital equipment as presented to
the Council at the May 1,2001 meeting. The capital equipment to be purchased was assembled
by a consensus of the Andover Vehicle Purchasing Committee through a detailed review of
needs and priority. The complete listing is on file at the Finance Director's Office.
The City will pay the principal and interest of the Notes from the general tax levy and the Water
and Sewer Operation Funds. The total debt payment is structured to maintain a debt levy that
will not be greater than what was levied in 2001.
,
BUDGET IMP ACT
The $4,975,000 G.O Permanent Improvement Revolving Fund Bonds, Series 2001A are funded
by a special assessment revenue stream. The $2,755,000 General Obligation State Aid Street
Bonds, Series 200lE are funded by Municipal State Aid (MSA) funding. The $1,210,000
General Obligation Capital Notes, Series 2001C are funded by a general tax levy and the Water
and Sewer Operation Funds.
ACTION REQUIRED
The City Council is requested to approve resolutions that will be available at the Council
Meeting and are available for viewing at the Finance Director's Office accepting the proposals
on sale of the respective bonds based on the bid tabulation that will be presented by Ehlers &
Associates at the meeting. The resolutions are as listed:
- Resolution Accepting Proposal On Sale Of $4,975,000 General Obligation Permanent
Improvement Revolving Fund Bonds, Series 2001A. Providing For Their Issuance, And
, Pledging For The Security Thereof Special Assessments
Mayor and Council Members
June 5, 2001
Page 3 of3
- Resolution Accepting Proposal On Sale Of $2,755,000 General Obligation State Aid
Street Bonds, Series 2001B, Providing For Their Issuance, And Pledging Revenues For
The Payment Thereof
- Resolution Accepting Proposal On Sale Of$1,210,000 General Obligation Capital Notes,
Series 2001C, Providing For Their Issuance, And Levying A Tax For The Payment
Thereof
Attachments
,
I
) @
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City AdministratoI14l---
FROM: Jim Dickinson, Finance Director
SUBJECT: 2000 Audit Presentation / Kern, DeWenter, Viere, Ltd.
DATE: June 5, 2001
INTRODUCTION
Brian Bloch, a Senior Staff Auditor with the City's auditing firm, Kern, DeWenter, Viere, LTD.
will provide a presentation to the City Council related to the City of Andover, Audited Financial
Statements as of December 31,2000 and the corresponding Management Letter.
I Included in each Councilmember's packet are an Audited Financial Statement as of December
31, 2000 and the corresponding Management Letter. Please bring your copy to the Council
Meeting, as that will be the basis ofMr. Bloch's presentation.
DISCUSSION
The City is required to have an independent audit conducted annually. The 2000 Audit was
conducted throughout the month of March, with the final day of fieldwork conducted on March
30,2001. The Finance Staff was very involved in the audit process and enjoyed the excellent
working relationship with Kern, DeWenter, Viere, LTD.
Brian Bloch's presentation will touch on the highlights of the City's finances and provide
suggestions for improvement. Of significant importance to the Council is that the City will be
receiving an "Unqualified Audit Opinion" versus a "Qualified Audit Opinion"; the City for the
first time has met the requirements for fixed asset reporting.
BUDGET IMP ACT
No budget impact, the presentation, financial statements, and management letter are provided as
informational.
/
Mayor and Council Members
'\ June 5, 2001
/ Page 2 of2
ACTION REQUIRED
The Andover City Council is requested to receive the City of Andover, Audited Financial
Statements as of December 31, 2000 and the corresponding Management Letter.
-
Attachments
,
/
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/
@
/
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
David Carlberg, Community evelopment Director ~
FROM: Courtney Bednarz, City Plann~
SUBJECT: Creekside Estates 2nd Addition
DATE: June 5, 2001
INTRODUCTION
The City Council is asked to review a residential sketch plan for property located at 14440
Crosstown Boulevard NW. This proposal will subdivide two existing outlots from Creekside
/ Estates into four vacant residential lots and a fifth lot containing an existing house. Municipal
utilities are available to serve all of the properties.
DISCUSSION
This Item was reviewed at the May 22, 2001 Planning and Zoning Commission Meeting.
Removing existing accesses from the existing house on Crosstown Boulevard was discussed.
Comments from the Anoka County Highway Department were not submitted in time to be
included with this report.
BUDGET IMPACT (if applicable)
NA
RECOMMENDATION or ACTION REQUIRED
The City Council is asked to give general direction to the applicant to prepare for preliminary
plat review.
ReiectfullY subm}tted,
Ii t:o--; ~I
~~'v. ~i~
, Court~iBe narz _
/
'\ CITY OF ANDOVER
/
Planning and Zoning Commission
DATE: Mav22. 2001
AGENDA SECTION ORIGINATING DEPARTMENT
Discussion Item Planning
ITEM NO. 3 Courtney Bednarz
Residential Sketch Plan (01-01) City Planner
Creekside Estates 2nd Addition
14440 Crosstown Boulevard NW
Taylor Made Homes
Request
The Planning and Zoning Commission is asked to review a residential sketch plan for property
located at 14440 Crosstown Boulevard NW. This sketch plan contains five residential lots. The
proposed sketch plan is located in an R-4, Single Family Urban Zoning District. The minimum
lot size in an R-4 District is 11,400 square feet.
,
/ ,
Backl!round
The subject property was created as Outlot B and Outlot C of the Creekside Estates Addition.
This proposal will subdivide the outlots into four vacant residentriallots and a fifth lot containing
an existing house. Municipal utilities are available to serve all of the properties.
Review Criteria
Ordinance 10, Section 6 outlines the requirements for sketch plan review. The Planning
Commission is asked to informally advise the subdivider of the extent to which the plan
conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies
and possible modification necessary to secure approval of the plan. Submission of a sketch plan
does not constitute formal filing of a plat.
Attachments
Attachment A Location Map
Attachment B Sketch Plan
Attachment C Public Notice
Attachment D Engineering Comments
Attachment E May 22,2001 Planning and Zoning Commission Minutes
" Page Two
Sketch Plan Review-Taylor Made Homes
May 22, 2001
Conformance with Local and Regional Plans
The proposed sketch plan is consistent with the Andover Comprehensive Plan Land Use Plan as
the property is designated RU, Residential Urban.
The property is located in the Metropolitan Urban Service Area (MUSA). Municipal utilities are
available to serve the entire development. Lot 5 Block 1, which contains the existing house, is
currently served by a private well and septic system. This property is being reduced in size to an
urban lot and will be required to connect to municipal utilities and abandon the on site septic
system in accordance with state guidelines.
Conformance with Local Ordinances
All lots are required to meet the provisions of Ordinance No. 10, Section 9.06a(1) which relates
to lot size and buildability requirements. In addition, the front 100 feet of each lot must be
buildable. This standard is used for all lots developed with municipal sewer and water.
Buildabilitv reauirements of Ordinance No. 10 Section 9.06a(1)
This section requires a minimum lot size of 11,400 square feet and minimum lot width of 80 feet
, at the building setback line. Adequate rear yard area must be provided to maintain useable space
for each lot. The lowest floor must be a minimum of three feet above the seasonal high water
mark and one foot above the 100 year flood elevation, whichever is greater.
The proposed properties would meet or exceed all of these requirements as indicated on the
attached plan. Soil borings have been completed. Documentation needs to be provided to the
City to verify the buildability of these properties.
Provided
Lot 1 Lot 2 Lot 3 Lot 4 Lot 5
80 feet 80 feet 80 feet 144 feet 402 feet
434feet 464 feet 493 feet 522 feet 163 feet
35,942 sf 38,267 sf 40,592 sf 74,516 sf 59,003 sf
Buildable. 105 feet 155 feet 134 feet 120 feet 13 0 feet
Area
Note: Dimensions measured from shortest distance
/
" Page Three
I
Sketch Plan - Taylor Made Homes
May 22, 2001
Desie:n Features
The four vacant properties will be provided access from Osage Street NW. The lot containing
an existing house will continue to be provided access from Crosstown Boulevard NW. The
sketch plan conforms with the design features of Ordinance No. 10 relating to easements,
utilities, building setbacks, grading, drainage and erosion control. The following information
needs to be submitted for review with the preliminary plat:
1. A tree protection plan indicating trees and tree stands that will be protected during
grading and construction.
2. A copy of the restrictive covenants, if any, concerning the property being platted shall be
filed with the preliminary plat.
The developer is also required to meet the following City Ordinances and all other applicable
ordinances:
Ordinance No.8, the Zoning Ordinance
Ordinance No. 10, the Platting and Subdivision Ordinance
/ Ordinance No. 107, Shoreland Management Ordinance
Ordinance No. 108, Flood Plain Management Ordinance
Ordinance No. 114, Wetland Buffer Ordinance
Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy
Existine: Structures
The existing house located on Lot 5, Block 1 will meet all applicable setbacks when the new
property lines are established. However, the small shed on the south side of the house is within
the ten foot setback and encroaches slightly into the drainage and utility easement that will be
established along this property line. The shed will have to be moved to comply with the ten foot
setback requirement from interior lot lines.
There is also a barn located on the portion of the property that will become Lot 4, Block 1 of the
development. This barn will be razed to allow the pond to be established.
Coordination with other Ae:encies
The developer and/or owner is responsible to obtain all necessary permits (Minnesota
Dep'artment of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed
District, Minnesota Pollution Control Agency, LGU and any other agency that may have an
interest in the site). Initial contact shall be made with the City Engineering Department regarding
this item.
,
Page Four
Sketch Plan - Taylor Made Homes
May 22, 2001
Additional Information
The applicant has indicated that a house will be located on Lot 4, Block I to preserve the
potential for a future lot split to create a new residential lot on the east half of this property. For
this to occur, 15 feet would need to be acquired from the property to the east to provide the
minimum lot width of 80 feet for the future property. Utility connections for this future property
have not been constructed.
Park and Recreation Commission Comments
The Park and Recreation Commission will review this item at their June 7, 2001 meeting.
Ordinance No. 205. Section 4B
The Building Official shall review all building permit applications to determine whether the
exterior architectural design, appearance, or functional plan will vary from any structures within
300' of the proposed structure.
/
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ALARCON DORA M ANDERSON TODD A & ANDOVER CITY OF
14354 OSAGE STNW KATHRYNK 1685 CROSSTOWNBLVDNW
ANI?OVER, MN 55304 14441 OSAGE ST NW ANDOVER, MN 55304
, / ANDOVER, MN 55304
BARBUR GERALD R & ANNE E BARDWELL PAUL E & CAROL COBURN WAYNE E & PEGGY
14443 RAVEN STNW M 14440 QUINN DR NW
ANDOVER, MN 55304 14404 OSAGE ST NW ANDOVER, MN 55304
ANDOVER, MN 55304
CORNELIUSSEN BRUCE A & CRONK TOMOTHY R & CURRENT RESIDENT
SUSAN R SHARON M 14435 CROSSTOWN BLVD
14429 RAVEN STNW 14465 OSAGE ST NW ANDOVER, MN 55304
ANDOVER, MN 55304 ANDOVER, MN 55304
ENTSMINGER MICHAEL S ERICKSON RICHARD C ' GAUTSCHI MICHAEL J &
14361 QUINN DR NW 14610 CROSSTOWN BLVD NW CAROLYN
ANDOVER, MN 55304 ANDOVER, MN 55304 14419 QUINN DR NW
ANDOVER, MN 55304
HANSON CAROL E LINDQUIST TERRY R & L M LOBB GEORGE K & CAROL A
2206 145TH AVE NW 14431 QUINNDRNW 14410 QUINN DR NW
ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304
\
/
MALIK RYAN J MARTENSON DAVID E & MASHUGA DALE A
14380 OSAGE ST NW SUSAN E 14330 OSAGE ST NW
ANDOVER, MN 55304 2220 145TH AVE NW ANDOVER, MN 55304
ANDOVER, MN 55304
MASTENBROOK JAMES T III & MN STATE OF IN TRUST NELSON MARVIN J & EVELYN
DJ C/O ANOKA CO PROP REC & M
14395 PARTRIDGE STNW TAX 2100 3RD AVE 14437 CROSSTOWN BLVD
ANDOVER, MN 55304 ANOKA, MN 55303 ANDOVER, MN 55304
NIEMI DALE R ONSTAD STEVEN L & LORI L PASCHKE WALLACE L
14430 QUINN DR NW 14420 QUINN DR NW 14430 CROSSTOWN BLVD NW
ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304
SCHREDER ROBERT A & SPRINGMAN PATRICK A & TOIKKA STANLEY & BEVERLY
WANDAM PATRICIA 14349 QUINN DR NW
14453 OSAGE ST NW 14450 QUINN DR NW ANDOVER, MN 55304
ANDOVER, MN 55304 ANDOVER, MN 55304
"~TJARDE RAUL A & TONI K
L~CAS
14477 OSAGE STNW
ANDOVER, MN 55304
1.. A? wetlands could cause significanfchanges to the plat, a preliminary evaluation should be performed in
ordertominimize'any changes totheconfiguration presented. .' .'. '. .. '. .' ..' ....
It is recommended to identify the floodplain area (floodway and flood fringe)a'nd identifythe100year
Jloodelevationwhich arElidentified in the FEMAflood insurance study, both upstream and downstream of
the pfoposeddevelopment. The flood plain area is a significant feature and should be shownon the .
. sketch plan. ..' '. .... .' .'. ". . .... ..... '. ....... .'
. .3. The Anoka County Highway Department needs to reviewthe sketch plan relative to right-of-way
requirements along County Road 18. .' . ." ". . . ". . . ...........
. 4. Need to meet the requirements of the City of Andover Water Resource Management Plan.
5. The.developer is responsibieto obtain'the necessary permits from the Coon Creek Watershed District~
DNR,U.S. Army Corps .of Engineers; orany other agency that may be. interested in the site.
Need to submit a tree protection plan with the submittal of the preliminary plat . '
The ,developer will need' to petition. for improvements uponsubmittalof the'preliminaryplat(sanitary
sewer, watermairi, streets and storm sewer).'. . .,' ..... . . ..... ..... .... ." '.' .' . '.
Need to meet requirements of Ordinances8 and'1 0 and all other ordinances that apply to the site:
9. Wetland BufferOrdinance #114 applies tothe site. " '" .' ......... ....... .'. .' ,'. .'
10. Need review by the Park and Recreation Commission asto the park dedication requirements.
11. '. ,-he storm water drainage of the site will need to be evaluated as part of the preliminary plat to ensure. .
that runoff does not impact adjacent properties. . . ," . .... '.' ,', ...., .." .,:.,'.. ...... .'
Evaluate,if the .drivewayaccesses could be shifted to Osage Street NW for the existing home located on
Lot 5, Block 1 : . . .....
'The design of the lotswill need toevaluatethelocation of the pond ~elativeto'th~ lowest floor of the
existing proposed homes..' . '
Additional comments pending further review.
Regular Andover Planning and Zoning Commission Meeting
Minutes - May 22, 2001
Page 4
Motion by Kirchoff, seconded by Hedin, to close the public hearing at 7:23 p.m. Motion
carried on a 7-ayes, O-nays, O-absent vote.
Commissioner Kirchoff stated that he works for Anoka County on this site, therefore he
wouldn't be voting.
Commissioner Dalien stated that he also works for Anoka County and wouldn't be
voting.
Chair Squires stated that he lives across the road from the site and wouldn't be voting.
Commissioner Daninger stated that he would rather move slower and have all the right
answers available then to push it through and have issues arise in the future.
Mr. Bednarz stated that the item would be revisited at the next Planning Commission
meeting on June 12,2001 with the following concerns addressed at that time: the noise
level, the traffic levels, the filling schedule ofthe tank, the amount of propane needed to
heat the building, and the affect on the radio tower.
Commissioner Daninger stated that he isn't as concerned about the affect on the radio
j tower.
Motion by Hedin, seconded by Daninger, to table the approval of Special Use Permit
#01-04, Above Ground Fuel Storage Tank Anoka County Highway Department 1440
Bunker Lake Boulevard NW until the June 12,2001 Planning and Zoning Commission
meeting. Motion carried on a 4-ayes, O-nays, 3-abstain (Kirchoff, Dalien, and Squires), 0-
absent vote.
RESIDENTIAL SKETCH PLAN (01-01) - TO REVIEW SKETCH PLAN FOR
SUBDIVISION OF PROPERTY LOCATED AT 14440 CROSSTOWN BOULEVARD
NW TO CREATE FIVE RESIDENTIAL LOTS - TAYLOR MADE HOMES.
Mr. Bednarz explained that the Commission is being asked to review a residential sketch
plan for the property located at 14440 Crosstown Boulevard NW. The sketch plan
contains five residential lots. He stated that the proposed sketch plan is located in R-4,
Single Family Urban Zoning District. He mentioned that the minimum lot size in R-4
District is 11,400 square feet.
Mr. Bednarz explained that the property was created as Outlot B and Outlot C of the
Creekside Estates Addition. He stated that this proposal would subdivide the outlots into
four vacant residential lots and a fifth lot containing an existing house. He mentioned
/ that municipal utilities are available to serve all of the properties. It was also mentioned
that if approved all applicable ordinances would be required to be met.
Regular Andover Planning and Zoning Commission Meeting
Minutes - May 22, 2001
Page 5
Mr. Bednarz explained that the proposed sketch plan is consistent with the Andover
Comprehensive Land Use Plan as the property is designated RU, Residential Urban. He
stated that the property is located in the Metropolitan Urban Service Area. Lot 5 Block 1,
which contains the existing house, is currently served by a private well and septic system.
The property is being reduced in size to an urban lot and will be required to connect to
municipal utilities and abandon the on site septic system in accordance with state
guidelines.
Mr. Bednarz explained that the four vacant properties will be provided access from Osage
Street NW. The lot containing the existing house will continue to be provided access
from Crosstown Blvd. The sketch plan conforms with the design features of Ordinance
No. 10 relating to easements, utilities, building setbacks, grading, drainage, and erosion
control. He mentioned that a tree protection plan and a copy ofthe restrictive covenants
would need to be submitted for review at the time of preliminary plat.
Mr. Bednarz stated that the existing house located on Lot 5, Block 1 will meet all
applicable setbacks when the new property lines are established. However, the small
shed on the south side ofthe house is within the ten foot setback and encroaches slightly
into the drainage and utility easement that will be established along the property line. He
, mentioned that the shed would have to be moved to comply with the ten-foot setback
/ requirement from interior lot lines. The barn located on the portion of property that
would become Lot 4, Block 1 of the development will be razed to allow the pond to be
established.
It was also mentioned that the applicant has indicated that a house will be located on Lot
4, Block 1 to preserve the potential for a future lot split to create a new residential lot on
the east half of this property. In order for this to occur, 15 feet would need to be acquired
from the property to the east to provide the minimum lot width of 80 feet for the future
property. Utility connections for this future property haven't been constructed.
Commissioner Greenwald questioned the location ofthe barn and shed. Mr. Bednarz
pointed out the location of both the barn and the shed.
Commissioner Hedin questioned the difference between a 1 aD-year flood plain and 3 feet
above the seasonal flood mark. Mr. Bednarz explained the differences.
The developer stated that the modeled soils are lower than the 1 DO-year flood plain.
Commissioner Hedin questioned what would be the normal level now. The developer
stated that the normal level would be 868.1.
'\ Commissioner Falk questioned if Lot 4 were to split would the property owner buy 15
/
feet from Lot 5 in order to meet the 80 foot minimum lot width. Mr. Bednarz stated that
Regular Andover Planning and Zoning Commission Meeting
Minutes - May 22, 2001
Page 6
:
,
indeed they would have to acquire and additional 15 feet from Lot 5 to meet the
minimum lot width.
Commissioner Kirchoff questioned if this would be done administratively. Mr. Bednarz
explained that the lot split would require another public hearing.
Motion by Daninger, seconded by Dalien, to open the public hearing at 7 :41 p.m. Motion
carried on a 7-ayes, O-nays, O-absent vote.
There was no public input.
Motion by Kirchoff, seconded by Falk, to close the public hearing at 7:42 p.m. Motion
carried on a 7-ayes, O-nays, O-absent vote.
Commissioner Hedin mentioned that it might be a lot to ask the developer to change the
location of the driveway for the existing house f~om Crosstown Boulevard to Osage St
NW.
Commissioner Dalien questioned ifthere are currently two driveways off Crosstown
Blvd. The developer stated that that is correct.
,
J Commissioner Dalien questioned if the one driveway comes out on the comer. The
developer pointed out the location of the driveway. He explained that to his knowledge
no one has lived there for at least 9 months.
Commissioner Hedin questioned if there would be enough room between the south side
of the house and the adjacent property if the driveway were to go out to Osage Street.
Mr. Bednarz explained that the driveway setback is five feet so it may be possible,
however staff is waiting for comments from Anoka County Highway Department before
making a recommendation.
Commissioner Kirchoff stated that it's nice to see access off the county road. He stated
that the idea to move the access off onto Osage Street becomes a separate issue since
there is one access already there.
Chair Squires stated that he would like to see the comments from Anoka County. He
mentioned that the traffic will likely change once the high school is up and running. He
suggested the Commission think about changing the access onto Osage Street as a
possibility.
Commissioner Daninger questioned if the developer is looking into buying the comer lot.
The developer explained that he is only interested in buying the additional footage from
the comer lot.
Regular Andover Planning and Zoning Commission Meeting
Minutes - May 22, 2001
Page 7
Commissioner Daninger questioned what the condition is of the structure on the lot. The
developer stated that the home is fairly new and would have a value in the low
$200,000's.
Commissioner Hedin questioned the developer ifhe is aware if the pr~perty owner of the
comer lot will be interested in selling him 15 feet. The developer stated that he hasn't
been able to contact the property owner.
Chair Squires suggested staff come up with the information on whether or not it's
practical or not to eliminate the access on Crosstown and instead move it Osage Street.
Mr. Bednarz stated that he personally doesn't feel it is a good idea because of the impact
it would make on the overall design.
Chair Squires questioned ifit will be possible to get the county's perspective before the
item would go before the City Council. Mr. Bednarz stated that it would be possible to
get the county's comments prior to presenting it to the Council.
Commissioner Kirchoff questioned if the county has any plans at this time to upgrade
County Road 18. Mr. Bednarz explained that those comments would be available at the
time of preliminary plat.
I
RESIDENTIAL SKETCH PLAN (01-03) - TO REVIEW SKETCH PLAN FOR
SUBDIVISION OF PROPERTY LOCATED EAST OF 752 140TH LANE NW TO
CREATE TWO RESIDENTIAL LOTS - S. Tv. WOLD CONSTRUCTION.
Mr. Bednarz explained that the Commission is asked to review the residential sketch plan
for the property located west of Prairie Road on 140th Lane. The sketch plan contains two
residential lots. He mentioned that if approved all applicable ordinances would be
required to be met.
Mr. Bednarz stated that the property was created earlier this year when the property owner
received approval of a Lot Split to create an .64 acre property for the existing house and a
.86 acre residual parcel. He stated that the residual parcel was conveyed to S.W. Wold
who now seeks to divide this parcel into two residential lots. Due to the fact that the Lot
Split Ordinance allows only one lot split per property per three year period, a plat will
have to be processed to allow the property to be subdivided again at this time.
Mr. Bednarz explained that the proposed sketch plan is consistent with the Andover
Comprehensive Land Use Plan as the property is designated RU, Residential Urban. The
property is located in the Metropolitan Urban Service Area. Municipal utilities are
available to serve both proposed properties. He went on to review the additions that
, would need to be included as part of the preliminary plat submittal.
@
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C\.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~ '~
David Carlberg, Community evelopment Director
FROM: Courtney Bednarz, City Planneo/'
SUBJECT: Prairie Acres Sketch Plan Review
DATE: June 5, 2001
INTRODUCTION
The City Council is asked to review a residential sketch plan for property located east of752
140th Lane NW. The proposal would create two new urban residential lots from property that
was split from 752 140th Lane earlier this year. Utilities are available for both properties.
, ,
DISCUSSION
This Item was reviewed at the May 22,2001 Planning and Zoning Commission Meeting.
There were no significant issues raised at that meeting.
BUDGET IMPACT (if applicable)
NA
RECOMMENDATION or ACTION REQUIRED
The City Council is asked to give general direction to the applicant to prepare for preliminary
plat review.
Respectfully submitted,
il!i:r;~
Courtn y Bednarz /
Cc: S.W. Wold Construction
)
CITY OF ANDOVER
Planning and Zoning Commission
DATE: May 22,2001
AGENDA SECTION ORIGINATING DEPARTMENT
Discussion Item Planning
ITEM NO. 4 Courtney Bednarz
Residential Sketch Plan (01-03) City Planner
Prairie Acres
Parcel east of 752 140th Lane NW
S.W. Wold
Request
The Planning and Zoning Commission is asked to review a residential sketch plan for property
located west of prairie road on 140th Lane. This sketch plan contains two residential lots.
/
Review Criteria
Ordinance 10, Section 6 outlines the requirements for sketch plan review. The Planning
Commission is asked to informally advise the subdivider of the extent to which the plan
conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies
and possible modification necessary to secure approval of the plan. Submission of a sketch plan
does not constitute formal filing of a plat.
Backeround
The subject property was created earlier this year when the property owner received approval of a
Lot Split to create an 0.64 acre property for the existing house and a 0.86 acre residual parcel.
The residual parcel was conveyed to S.W. Wold who now seeks to divide this parcel into two
residential lots. Due to the fact that the Lot Split ordinance (Ordinance No. 40) allows only one
lot split per property per three year period, a plat will have to be processed to allow the property
to be subdivided again at this time.
Attachments
Attachment A Location Map
Attachment B Sketch Plan
Attachment C Public Notice
Attachment D Engineering Comments
, / Attachment E May 22, 2001 Planning and Zoning Commission Minutes
'\
/ Page Two
Sketch Plan - S.W. Wold
Planning and Zoning Commission Meeting
May 22, 2001
Conformance with local and Regional Plans
The proposed sketch plan is consistent with the Andover Comprehensive Plan Land Use Plan as the
property is designated RU, Residential Urban.
The property is located in the Metropolitan Urban Service Area (MUSA). Municipal utilities are
available to serve both proposed properties.
Conformance with Local Ordinances
All lots are required to meet the provisions of Ordinance No. 10, Section 9.06a(1) which relates to
lot size and buildability requirements. In addition, the front 100 feet of each lot must be buildable.
This standard is used for all lots developed with municipal sewer and water.
Buildabili re uirements of Ordinance No. 10 Section 9.06a 1
This section requires a minimum lot size of 11,400 square feet and minimum lot width of 80 feet at
, the building setback line. Adequate rear yard area must be provided to maintain useable space for
/ each lot. The lowest floor must be a minimum of three feet above the seasonal high water mark and
one foot above the 100 year flood elevation, whichever is greater.
The proposed properties would meet or exceed all of these requirements as indicated on the attached
plan. Soil borings have been completed and the proposed properties have been determined to be
buildable by the Building Official. The lowest floor elevations will be verified when building permit
applications for new houses are reviewed.
Provided
Parcel A Parcel B
(Lot 1) (Lot 2)
Lot 80 feet 80 feet
Width
LotDeth 202 feet 202 feet
LofArea 18,821 feet 18,821 feet
. Buildable 202 feet 202 feet
Area
Note: Dimensions measured from shortest distance
/
'\ Page Three
/
Sketch Plan - S.W. Wold
May 22, 2001
The developer is also required to meet the following City Ordinances and all other
applicable ordinances:
Ordinance No.8, the Zoning Ordinance
Ordinance No. 10, the Platting and Subdivision Ordinance
Ordinance No. 107, Shore1and Management Ordinance
Ordinance No. 108, Flood Plain Management Ordinance
Ordinance No. 114, Wetland Buffer Ordinance
Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy
Coordination with other Al!encies
The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of
Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota
Pollution Control Agency, LOU and any other agency that may have an interest in the site). Initial
contact shall be made with the City Engineering Department regarding this item.
j Desil!n Features
The proposed properties will be provided access from 140th Lane. Thirty-three feet of right-of-way
will be dedicated for 140th Lane as indicated on the attached plan. Elevations are indicated on the
attached plan indicating that the area is flat. The following additions will be needed as a part ofthe
preliminary plat submittal;
1. Typical drainage and utility easements will need to be added to the lots (10 feet wide
along front and rear property lines,S feet wide along side property lines.
2. An overall grading/drainage lerosion control plan needs to be submitted
3. Building pad locations containing minimum floor elevations must be indicated on the
plan.
4. A tree protection plan indicating trees and tree stands that will be protected during
construction
5. Parcel A and B must be changed to Lot 1, Block 1 and Lot 2, Block 1, Prairie Acres
Addition and the legal descriptions must also be changed on the plan.
'\ 6. Minimum front and side yard setbacks must be indicated on the plan
/
Page Four
Sketch Plan - S.W. Wold
Planning and Zoning Commission Meeting
May 22, 2001
Park and Recreation Commission Comments
The Park and Recreation Commission will review this item at their June 7, 2001 meeting.
Ordinance No. 205. Section 4B
The Building Official shall review all building permit applications to determine whether the
exterior architectural design, appearance, or functional plan will vary from any structures within
300' of the proposed structure.
/
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,
BARNETTE S L & VREELAND BERUBE TIM & MICHELLE H BILLSTEIN KEITH M & MARY
AMYE 14018 OLIVE STNW L
11''),140THLNNW ANDOVER, MN 55304 764 140TH AVE NW
,. .DOVER, MN 55304 ANDOVER, MN 55304
BIRO DANIEL J & JANICE R BLISS PAUL D & RONDA M CAPP R RICHARD & PAMELA
14034 PALM ST NW 13999 PALM ST NW A
ANDOVER, MN 55304 ANDOVER, MN 55304 798 141ST AVENW
ANDOVER, MN 55304
CARSON CRAIG S & CLARK GLENN A & JULIA A CLARKE DALE R & DONNA J
MARGARET H 825 140TH LN NW 724141ST AVENW
812 141ST AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304
ANDOVER, MN 55304
DENEKAMP KEVIN J ERICKSON DAVID A & FRANKLIN PATRICK J &
665 140TH LN NW ELIZABETH BRABARA J
ANDOVER, MN 55304 745140THLNNW 771 140TH AVE NW
ANDOVER, MN 55304 ANDOVER, MN 55304
FREDINE EDWARD L & GRAHAM STEVEN G & JILL M HARRIS ANTHONY J &
BOLDUC J M 14047 PALM STNW BETHANY M
736 141ST AVE NW ANDOVER, MN 55304 837 140TH LN NW
A ~DOVER, MN 55304 ANDOVER, MN 55304
, I
HERMAN RONALD B & GIA M JINDRA TIMOTHY F JOHNSON DAVID E & BECKY J
14008 OLIVE STNW 748141ST AVENW 813 140TH LN NW
ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304
KEARNS NOREEN KITTELSON CRAIG A & LORI KLENK KERI M
826 141ST AVE NW M 13995 OLIVE ST NW
ANDOVER, MN 55304 14023 PALM ST NW ANDOVER, MN 55304
ANDOVER, MN 55304
KNOBLAUCH RAYMOND J JR KOSTELECKY CRAIG A & KUCZA MICHAEL A & DIANA
&EA RUTH A L
760 141ST AVENW 732 140TH LN NW 781140THAVENW
ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304
LARSON GREG F & LIKER MICHAEL J & KRISTIN MILLS MELISSA A
KASHMARK K L R 784141ST AVENW
774140THAVENW 712 141ST AVE NW ANDOVER, MN 55304
ANDOVER, MN 55304 ANDOVER, MN 55304
,
':JELLER GREG S ODEGARD BRADLEY E & OLSON PAUL H & DORRAINE
14035 PALM STNW NANCY M R
ANDOVER, MN 55304 884 140TH LN NW 14030 PRAIRIE RD NW
ANDOVER, MN 55304 ANDOVER, MN 55304
PARADISE SCOTT J & SHERRY PFFIFFER DALE & JULIE SADAGHIANI SHAHN S &
L 14019 OLIVE STNW LINDA A
p' ',140TH LNNW ANDOVER, MN 55304 832140THLNNW
A.. . DOVER, MN 55304 ANDOVER, MN 55304
SANDSTROM PAUL E & SCHAEFER SCOTT J & SCHILDBAUER TY R & SONJA
RENEE B KRISTIN J D
856140TH LNNW 14028 PALM STNW 14040 PALM STNW
ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304
SIDDONS BRIAN J & STEELE DOUGLAS C & A J STEINBACH PATRICIA A &
JEANETTE A 0 JEFFERY
14018 PALM STNE ANDOVER, MN 55304 840 141ST AVENW
ANDOVER, MN 55304 ANDOVER, MN 55304
SZYKULSKI DAVID C & S L TALVITIE DENNIS W & EUN TUCKER DAVID A & ANNE M
752 140TH LN NW YOUNG 761140THAVENW
ANDOVER, MN 55304 14011 PALM STNW ANDOVER, MN 55304
ANDOVER, MN 55304
VETERANS ADMINISTRATION WEDEBRAND DARRELL W & WOLSLA YER FRANK G &
1 FEDERAL DR FORT SL KATHLEEN R
SNELLING LOAN GUARANTY 772 141ST AVE NW 754 140TH AVE NW
DHTISION ANDOVER, MN 55304 ANDOVER, MN 55304
/PAUL, MN 55111
WOODLAND DEVELOPMENT WREN JAMIE J & ANGELA R
CORP 14025 OLIVE STNW
830 WEST MAIN ST ANDOVER, MN 55304
ANOKA, MN 55303
/
Regular Andover Planning and Zoning Commission Meeting
\ Minutes - May 22, 2001
I Page 7
Commissioner Daninger questioned what the condition is of the structure on the lot. The
developer stated that the home is fairly new and would have a value in the low
$200,000's.
Commissioner Hedin questioned the developer if he is aware if the prc;perty owner of the
corner lot will be interested in selling him 15 feet. The developer stated that he hasn't
been able to contact the property owner.
Chair Squires suggested staff come up with the information on whether or not it's
practical or not to eliminate the access on Crosstown and instead move it Osage Street.
Mr. Bednarz stated that he personally doesn't feel it is a good idea because of the impact
it would make on the overall design.
Chair Squires questioned if it will be possible to get the county's perspective before the
item would go before the City Council. Mr. Bednarz stated that it would be possible to
get the county's comments prior to presenting it to the Council.
Commissioner Kirchoff questioned if the county has any plans at this time to upgrade
J County Road 18. Mr. Bednarz explained that those comments would be available at the
time of preliminary plat.
RESIDENTIAL SKETCH PLAN (01-03) - TO REVIEW SKETCH pLAN FOR
SUBDIVISION OF PROPERTY LOCATED EAST OF 752 140TH LANE NW TO
CREATE TWO RESIDENTIAL LOTS - S. w: WOLD CONSTRUCTION.
Mr. Bednarz explained that the Commission is asked to review the residential sketch plan
for the property located west of Prairie Road on 1 40th Lane. The sketch plan contains two
residential lots. He mentioned that if approved all applicable ordinances would be
required to be met.
Mr. Bednarz stated that the property was created earlier this year when the property owner
received approval of a Lot Split to create an .64 acre property for the existing house and a
.86 acre residual parcel. He stated that the residual parcel was conveyed to S.W. Wold
who now seeks to divide this parcel into two residential lots. Due to the fact that the Lot
Split Ordinance allows only one lot split per property per three year period, a plat will
have to be processed to allow the property to be subdivided again at this time.
Mr. Bednarz explained that the proposed sketch plan is consistent with the Andover
Comprehensive Land Use Plan as the property is designated RU, Residential Urban. The
, property is located in the Metropolitan Urban Service Area. Municipal utilities are
/ available to serve both proposed properties. He went on to review the additions that
would need to be included as part of the preliminary plat submittal.
Regular Andover Planning and Zoning Commission Meeting
Minutes - May 22, 2001
Page 8
Commissioner Greenwald questioned if there are any restrictive covenants that the
Commission should be aware of. The developer stated that he is not proposing covenants
for this small development.
Motion by Falk, seconded by Kirchoff, to open the public hearing at 7:58 p.m. Motion
carried on a 7-ayes, O-nays, O-absent vote.
There was no public input.
Motion by Daninger, seconded by Hedin, to closes the public hearing at 7:58 p.m.
Motion carried on a 7-ayes, O-nays, O-absent vote.
Commissioner Greenwald questioned the reason the lot was split the first time. Mr.
Bednarz gave a brief history explaining the reason for the first lot split was a cost and
time savings for the former property owner.
RESIDENTIAL SKETCH PLAN (01-02) - TO REVIEW SKETCH PLAN FOR
SUBDIVISION OF TEN ACRES OF PROPERTY LOCATED AT 1374161sr AVE.
NW TO CREATE 27 RESIDENTIAL LOTS - DONALD PETERSON.
/ Mr. Bednarz explained that the Commission is being requested to review a residential
sketch plan for the property located east ofthe Chesterton Commons developments. The
sketch plan consists of27 residential lots. The proposed sketch plan is located in an R-l,
Single Family Rural Residential Zoning District. A rezoning to R-4, Single Family
Urban Residential would be necessary to process a fonnal plat.
Mr. Bednarz explained that the applicant is seeking to subdivide approximately the south
ten acres of the twenty-acre property he owns. He stated that an existing house and
detached garage are located on the north ten acres. Municipal utilities will be extended
from the south to serve this development. It was mentioned that if approved all
applicable ordinances would be required to be met.
Mr. Bednarz stated that the proposed sketch plan is consistent with the Andover
Comprehensive Land Use Plan as the property is designated RU, Residential Urban. The
property is also located in the Metropolitan Urban Service Area. He went on to explain
that the sketch plan indicates an extension of 1 59th A venue as well as a connection to
Drake Street NW at the south end of the sketch plan. He stated that the north end of the
new street would presumably end in a temporary cul-de-sac pending future development
of the property to the north.
Mr. Bednarz stated that the connection to Drake Street is not certain at this time. This
, connection would require obtaining access through Lot 10, Block 2 of the Cambridge
) Estates 2nd Addition. He stated that the applicant's representative has been seeking to
acquire this property without success to date. It was mentioned that if access to Drake
" @
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. ? ANDOVER, MINNESOTA 55304? (763) 755-5100
FAX (763) 755-8923 ? WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Vicki V olk, City Clerk
SUBJECT: Consider Resolution Allowing Quad Cities TV to Issue Bonds
DATE: June 5, 2001
INTRODUCTION
/ Quad Cities Community TV has been operating for some time without a studio and has been
discussing either the leasing of a facility or purchasing its own building.
DISCUSSION
The four member cities of the Commission (Anoka, Andover, Champlin and Ramsey) agreed
that it is best to purchase a building as a more cost effective measure. In order to issue bonds,
the Joint & Cooperative Powers Agreement needs to be revised and approved by the member
cities. Attached is a letter from Terry O'Connell, the Franchise Administrator explaining the
situation. Also attached is a resolution for consideration. I have also attached a copy of a letter
from Bill Hawkins to the City of Anoka regarding the resolution.
RECOMMENDATION or ACTION REQUIRED
Staff recommends approval of the resolution.
Respectfully submitted,
tLL; (/~
Vicki Volk
City Clerk
, ANDOVER
-,,-.-.. ~._---~ ._.,'~--
/ ANo.KA-"
CH~MPLlN..
RAMSEY',
" .
-', Q " 2015 1st Avenue, Anoka. Minnesota 55303 . 421-6630
'. U.... ""'"
",,-AD CITIES CABLE COMMUNICATIONS COMMISSION
MEMORANDUM
TO: Quad Cities' Member City Councils
FROM: Terry O'Connell, Franchise Administrator
DATE: May 21, 2001
RE: Resolution Amending the Joint & Cooperative Powers Agreement.
The Quad Cities Cable Communications Commission has for some time been dealing with and
discussing the merits regarding the matter ofleasing or purchasing and owning a
, studi%ffice/garage facility. This issue is prompted by the fact the Commission has been operating
) without a studio and has maximized its current leased office space. The Commission voted
unanimously to seek the authorization from its member city councils to be granted permission to
issue municipal revenue bonds sufficient to construct the government/community production
building. All Directors on the cable commission are in agreement that the owning of an asset is
more cost-effective than leasing property. This is due in part to the fact that the Commission, as a
government entity, would be exempt from property taxes it owned its own building and land.
Therefore this resolution has been drafted for your consideration to amend the current Joint Powers
Agreement to authorize the commission to issue bonds for the purpose of purchasing real property
and constructing a new studi%ffice/garage facility. The resolution also slightly modifies the
process for a member city to withdraw from the joint powers commission. The changes to the
withdrawal process simply allow the member city to retain any equity that may accumulate in the
building and the property, while also ensuring that any withdrawing municipality remains
responsible for its proportionate share of any remaining bond debt.
Representatives from the bond firm of Juran & Moody have reviewed information about the
commission and its financial condition. Their preliminary review is that they are willing to issue
the bonds. The current joint powers agreement does not prevent the commission from owning real
estate. However, express authority to issue bonds is required. That authority does not exist in the
current joint powers agreement, thereby necessitating the amendments placed before you. Bond
counsel has made it clear that it is necessary to provide the Commission with the authority to issue
bonds needed to construct the new studi%ffice/garage facility.
, Finally, I have enclosed an architect's rendition of how the facility might look. Once the
commission's authority to issue bonds has been approved by all member city councils, the cable
commission will be sending out requests for proposals (RFP's) to member cities and area
developers that may want to respond with suitable site for the new government/community
production facility.
Regards.
-'
.,
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CITY OF ANDOVER
I COUNTY OF ANOKA
STATE OF MINNESOTA
RESOLUTION NO.
REGARDING AMENDMENT OF THE JOINT AND COOPERATIVE AGREEMENT
FOR THE ADMINISTRATION OF A CABLE COMMUNICATIONS SYSTEM TO
PERMIT THE ISSUANCE OF BONDS, OBLIGATIONS AND OTHER FORMS OF
INDEBTEDNESS AND TO MODIFY THE PROCESS FOR WITHDRAWING FROM
THE QUAD CITIES CABLE COMMUNICATIONS COMMISSION.
WHEREAS, the City of Andover, Minnesota (the "City") is a member of the
Quad Cities Cable Communications Commission (the "Commission"), a municipal joint
powers board organized pursuant to a Joint and Cooperative Agreement ("Agreement")
adopted by the Cities of Andover, Anoka, Champlin and Ramsey, Minnesota (the
"Member Cities") pursuant to Minn. Stat. ~238.08 and ~471.59; and
WHEREAS, the Commission wishes to purchase a parcel ofland in one of the
Member Cities and to provide for the acquisition and betterment of a new
operations/studio facility on that land (the "Project"), in order to exercise its powers and
carry out its duties under Article VIII of the Agreement; and
,
/ WHEREAS, the Commission voted on April 5, 2001, to pursue options for
purchasing an appropriate parcel of land and to retain an architect to draft necessary
architectural diagrams for the new studio facility; and
WHEREAS, THE commission proposes to issue revenue bonds in order to
fmance the Project; and
WHEREAS, Minn. Stat. ~471.59, Subd. 11 states that the governing bodies of the
Member Cities must expressly authorize the Commission to issue bonds, obligations and
other forms of indebtedness; and
WHEREAS, the Agreement, as currently written, does not expressly authorize the
Commission to issue bonds, obligations and other forms of indebtedness; and
WHEREAS, it is necessary to amend the Agreement to permit the issuance of
bonds, obligations and other forms of indebtedness and to ensure that all of the Member
Cities remain responsible for their share of such indebtedness.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota as follows:
1. That Article II of the Agreement shall be amended as follows:
,
,
The general purpose of this agreement is to establish and organization to
monitor the operation and activities of cable communications, and in
particular, the Cable Communications System (System) of the parties; to
provide coordination of administration and enforcement of the franchises
of parties for their respective System; to produce, edit and transmit video
programming for the parties of this agreement; to make video production,
editing and studio facilities and equipment available to the citizens of the
parties to this agreement; and to conduct such other activities authorized
herein as may be necessary to provide equitable and reasonable rates and
service levels for the citizens of the parties to this agreement.
2; That Article VIII of the Agreement shall be amended by adding a new Section
13 that reads as follows:
Section 13. The Commission is given express authority to issue bonds,
obligations, and other forms of indebtedness to ffiance the Project in a
principal amount not to exceed $1,5000,000. In addition, the Commission is
given express authority to issue bonds, obligations and other forms of
, indebtedness to refund such indebtedness issued to finance the Project.
/ as provided in Minn. Stat. ~471.59, Subd. 11 the bonds, obligations
or other forms of indebtedness shall be obligations of the Commission
which is a joint board established by the Member Cities and shall be
issued subject to the conditions and limitations set forth in Minn.
Stat. 9471.59, Subd. 11. The Commission may not pledge the full faith
and credit or taxing power ofthe Member Cities. Any additional bonds,
obligations or other forms of indebtedness may not be issued by the
commission without the prior consent of the Member Cities.
3. That Article VIII, Section 13 of the Agreement shall be renumbered as
Section 14.
4. That Article X, Section 4 of the Agreement shall be amended as follows:
Section 3. A proposed budget for the ensuing calendar year shall be
Formulated by the Commission and submitted to the members on or
Before December 1, 1982, and thereafter on or before August 1. Such
Budget shall be deemed approved by a member unless, prior to December
31, 1982, and thereafter prior to October 15 preceding the effective date
of the proposed budget, the member gives notice in writing to the Commission
that it is withdrawing from the Commission, subject to Article XI, Section 2
, of this Agreement. Final action adopting a budget for the calendar year shall
) be taken by the Commission on or before December 31, 1982, and thereafter
on or before November 1 or each year.
5. That Article XI, Section 2 of the Agreement shall be amended as follows:
Section 2. The Member Cities acknowledge that franchise fees and other
Revenues derived from the operation of the cable communications system
(the "Revenues") shall be pledged to the bonds, obligations or other forms
of indebtedness issued to fmance the Project. So long as such indebtedness
is outstanding any Member City withdrawing from the Commission shall not
be entitled to the Revenues. A member may withdraw from the Commission
by filing a written notice with the secretary-treasurer by October 15 of any
given year giving notice of withdrawal effective at the end of the calendar
year; and membership shall continue until the effective date of the withdrawal.
A notice of withdrawal may be rescinded at any time by a member. If a
member withdraws before the dissolution of the Commission, the member
shall have no claim against the assets of the Commission, except as provided
herein. A member that has withdrawn from the Commission may, ifno
bonds, obligations or other forms of indebtedness are outstanding upon
request, recover up to ~ of any equity that exists, as of the withdrawal date, in
real property and buildings purchased or constructed with any bonds,
obligations or other indebtedness issued by the Commission. The
Commission may if no bonds, obligations or other indebtedness is
outstanding, at any time after the withdrawal of a member as provided for
/ herein, initiate a buyout of the ~ equity interest of the withdrawn member,
pursuant to the same terms and conditions as provided in this section. The
amount of any equity distributed to a withdrawn member will be paid, without
interest, on a payment schedule established by the Commission, provided,
however, the term of such payment schedule shall not exceed five (5) years.
When calculating an equity repayment schedule, the Commission may deduct
the withdrawn member's ~ share of outstanding indebtedness from the
amount of any equity due to the withdrawn member. A withdrawing member
shall have no claim to the franchise fee collected on its behalf for the year in
which its withdrawal is effective, except for the reimbursement of cable-
related expenses for that year. If no bonds, obligations or other forms of
indebtedness are outstanding, for the calendar year following withdrawal, and
for all subsequent years, the franchise fee calculated upon gross revenues
attributable to the system within the withdrawn member shall be paid by
Grantee directly to the withdrawn member.
6. This Resolution shall be effective immediately.
Adopted by the City Council of the City of Andover this _ day of ,
2001.
/ , CITY OF ANDOVER
,
Attest:
Michael R. Gamache - Mayor
Victoria Volk- City Clerk
,
I
763-427-1411 P.Ol
MaY~~;/~~108: Pb~~ QCT~I':~l~FlCE 214111 4TH ALE -+ 7535752727 1'-.0.388 [;l11l2
- f{)R: .
t......., Omcu 0. ViUU ~
Wdliam G., Hawkins and Associlltes
2140 FOURTH AVENUENolmf
k~1 A1J/S'II1I' ANolCA. MINNESOT... 55303
WIW4.M G, H"W"lI'lS T MIMI 1. UVECiES PIIONE (763) 427.8817
BARRY A. Suu.IVAI'I F...x (763)421-4213
E.M.tJL Hawld..aw I @ill)\.~
'.
May 29, 2001
VIA FACSIMILE
,
Mr. Jamec Knutson
Finance Manager
Anok:a City Hall
2015 First Avenue North
Anoka, MN 55303
Re: Quad Cities Cable Commission - Issuance of Bonds,
Dear Mr. Knutson:
,
j This letter is written in response to the reQuest by the City Council regarding the
proposed issuance of bonds bV the Quad Cities Cable Communications Commission
and its impact on the City of Anoka.
Pursuant to Minn. Stat. 471.59 subd. 11, a joint board such as the Quad Cities Cable
COmmission is given the authority to issue bonds or obligations for the same
purposes that anyone of its members would have under State law. The State
statute further says the Soard may issue obligations and other fOfrTl$ of indebtedness
onlv in accordance with express authority granted by the cetion of the governing
bodies of the governmental units that establish the Joint Board. Furthermore, the
Joint Board may not pledge the full faith in credit or taxing power of any of the
governmental units that establish the Joint Board.
The Quad Cities Cable Commission has proposed arj amendment to the Joint Powers
Agreement Which would authorize them to Issues revenue bonds to finance the
acquisition of a parcel of land at a new studio facility. They amended certain articles
of the Agreement giving them the express authority granted In Minn. Stat. 471.59
subd. 11. The proposed amendments clearly indicate that the obligations are
indebtedness of the Commission and are paid solely from the revenues derived by the
C!lble Commission. The amendments do conform with State statute by nDt aUowing
.
753 427 1411 PAGE.01
MAY 31 211101 09:20
763-427-1411 P.02
M -31-01 OB:03A QCTV 15 NO. 388 003
aY~:J/~'::l/2001 16:34 Li=lW OFFICE 2140 4TH RUE ~ 7635?62?2?
-
Mr. Mark Nagel
August 1 6. 2000
Page 2
the Commission to pledge the full faith and credit or taxing power of the City of
Anoka.
There are some restrictions placed on recovery of membsrs' equity in the assets of
the Commission if there is outstanding indebtedness. This would seem to be a logical
requirement since the assets may have been acquired through the issuance 01 the
debt.
If you or any Council members have anv Questions, please contact me.
Sincere IV.
I
J
WGHlkao
,
J
,
763 427 1411 PAGE. 02
MAY 31 2001 09:20
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\ CITY OF ANDOVER
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,CI,ANDOVER.MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City Engineer
SUBJECT: Accept Feasibility Report/Order Plans & Specs/OO-42/Aztec Estates-
Engineering
DATE: June 5, 2001
INTRODUCTION
A feasibility report has been prepared identifying the improvements and estimated improvement
costs associated with the Aztec Estates development project. A copy of the feasibility report was
previously provided to the Andover City Council in the May 1,2001 packet.
I DISCUSSION
The feasibility report provides a cost estimate for the installation of the streets and public utilities
(water, sanitary sewer and storm sewer) for this development. The layout and design of the
streets and public utilities for this project are fairly straight forward with the exception of the
necessity to construct a sanitary sewer lift station to service this development and the
undeveloped area to the west (an additional 15.6 acres),
Staff has met with the owner (Ms. Rosella Sonsteby) of the remaining undeveloped property to
the west of the proposed Aztec Estates to notify her ofthe possibility of providing sanitary sewer
service for her property via the proposed sanitary sewer lift station for this development. In order
to properly evaluate and estimate the costs of the sanitary sewer lift station staff had requested
Ms. Sonsteby allow access to her property to obtain survey information for the lift station
analysis and design. Ms. Sonsteby verbally indicated that she would not authorize access to her
property. A follow up letter was sent to Ms. Sonsteby again requesting access to her property to
perform this work. Ms. Sonsteby then referred this issue to her attorney who requested additional
information. The additional information was provided to him and to-date staff has not received a
formal response on this request. The feasibility report and subsequent sanitary sewer lift station
analysis was then completed based upon older topographical information available for this area.
BUDGET IMPACT
The total estimated project cost for the proposed public improvement is $967,029. The total
amount of the assessment for the Aztec Estates development will be $879,306.00. This amount
includes $732,211.00 in project costs, $140,330.00 in trunk utility charges and $6,765,00 for
street seal coating, The amount to be funded (or carried) within the sanitary sewer trunk fund is
$234,818.00.
Mayor and Council Members
June 5,2001
/ Page 20f2
The estimated sanitary sewer cost in the amount of $234,818 includes $85,335.56 for installing
the sanitary sewer pipe deeper then needed for the development (extra depth) and $149,482.44
for the remaining capacity in the sanitary sewer lift station. It is proposed that the cost for the
"extra depth" pipe would be funded by the trunk sanitary sewer fund while the cost associated
with the extra capacity in the sanitary sewer lift station would be "carried" within the trunk
sanitary sewer fund and/or operating fund until such time as the adjacent property develops.
The questions, which arose in staffs review relative to "carrying" the sanitary sewer lift station
expense, are as follows:
QI. What is the estimated time frame for the development of the remaining undeveloped
property?
AI. Unknown at this time.
Q2. Should interest be applied to this carrying cost or should it only be adjusted for inflation.
A2. Each year the trunk sanitary sewer fund is adjusted for inflation. It would be staffs
recommendation to adjust the sanitary sewer lift station charge in a similar manner
consistent with this practice.
ACTION REQUESTED
The City Council is requested to review the feasibility report and approve the resolution
accepting the feasibility study, waiving the public hearing, ordering the improvement and
directing the preparation of plans and specifications for the Aztec Estates Development (Project
00-42) for sanitary sewer, watermain, street and storm sewer.
Respectfully submitted,
~&t:~
cc: Ms. Rosella Sonsteby, 4151 - 141st Avenue NW, Anoka, MN 55304
I
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
"-
I RES. NO,
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC
HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS
FOR THE IMPROVEMENT OF PROJECT NO. 00-42 FOR SANITARY
SEWER. WATERMAIN. STREET AND STORM SEWER IN THE AREA OF
AZTEC ESTATES.
WHEREAS, the City Council did on the 19th day of December ,2000,
order the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility study was prepared by SEH and
presented to the Council on the 1st day of Mav , 2001 ; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 967.029,00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated total cost of
improvements of $ 967.029,00 , waive the Public Hearing and order
I improvements.
BE IT FURTHER RESOLVED by the City Council to hereby direct the firm
of SEH to prepare the plans and specifications for such improvement project.
BE IT FURTHER RESOLVED by the City Council to hereby require the
developer to escrow for the sum of $ 145,054,35 with such payments to be
made prior to commencement of work on the plans and specifications
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 5th day of June , 2001 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed,
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
I Victoria Volk - City Clerk
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'I -SEtJ@ FILE NO. PROJECT LOCATION MAP 1
-g ~ ANDOV0101,OO CITY PROJECT 00-42
-;i ~ ~ PHONE, (651) 490-2000 DA TE: ANDOVER MINNESOT A 8
:~ .J. ~ 3535 VADNAIS CENTER OR. 5/1/01 '
.:' 0 x ST, PAUL. MN 55110
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~ Harstad Hills, Inc. Office (651) 636-9991
2195 Silver Lake Road fax (651) 636-3422
New Brighton, MN 55112
May 16,2001
R .~" (--~..._-_._"---
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Scott Erickson I ... r r
City of Andover I }:",:\f I Ii .
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1685 Crosstown Blvd. N.W. C I TV n f~' r~-~:~':-:~,,: h
Andover, MN 55304
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RE: Aztec Estates Subdivision
Dear Scott:
This letter is written to you as a follow up to your voice mail regarding my
position on my project known as Aztec Estates. While I am greatly
disappointed in the extremely high numbers in the feasibility report, I am
committed to this project and would like to proceed.
I hereby request that the city move forward with the project. Because of
the time line, would it be possible to have the project bid in two manners:
one being yet this fall and one being in the spring of 2002? I would think
that this would be easy to accomplish by adding this language to the bid
documents. It may create a little more work, which I am willing to pay for,
but the end result could be substantial cost savings.
I look forward to working with you and your staff on this project.
Sincerely. , ~
d'd '-'f .ffi --.
Martin N. Harstad
President
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CITY OF ANDOVER ,
16B5 Crosstown Blvd. N.W.
Andover, N\N 55304 ~
M' '5~~ ~n ()
(x)~ '38-
Kenneth M. Wasche, .P.A. ' 'c(50....C{CK,
ATTORNEY AT LAW
14735 Highway 65 Northeast, Suite 300
Ham Lake, Minnesota 55304-6113
General Practice
office (763) 413-1223 Julie L. Braastad
facsimile (763) 413-1280 Paralegal
May 7,2001 RECEIVED
Scott Erickson ~y - 8 IV"'
City Engineer i
City of Andover r ~-~.;--:.:-'~ "".--::-';:'- , , I
1685 Crosstown Blvd. NW
Andover, MN 55304 '---."- --,-- ~-.-.- - _.- .
Re: Rosella Sonsteby/Access Agreement
Dear Mr. Erickson:
I represent Ms. Rosella Sonsteby regarding the City of Andover's request to access her
property for surveying purposes. In order for Ms. Sonsteby to evaluate the City's
request, please provide to me some additional information. That information is:
,
1. Please provide the cost estimates and property identification of properties
using the potential sanitary sewer lift station and associated sewer service.
2. The reason this survey work cannot be accomplished along the public road
and right-of-way.
3. The identity ofthe individual from Andover who filed a plat known as "Aztec
Estates" with the Anoka County Recorder's Office and all reasons the City of
Andover filed this plat.
I appreciate your furnishing this information to me in writing in a prompt fashion so Ms.
Sonsteby can evaluate your request.
/!::J..L.
Kenneth M. Wasche
KMW/jlb
@
'\ CITY OF ANDOVER
J
1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrator~
FROM: Scott Erickson, City Engineer
SUBJECT: Authorize Eminent Domain-1813 Crosstown Boulevard NW/OO-13/Water
Treatment Plant Project Site - Engineering
DATE: June 5, 2001
INTRODUCTION
In order to address the changing federal regulations relating to the standards established for
drinking water and to also improve upon the existing water quality of the city municipal water
system (iron and manganese problems) the appropriate steps are being taken toward the
/ development of a water treatment plant for the City of Andover. Two of the tasks necessary to
move forward are: 1. The purchase of property for the water treatment plant site. 2. Request
for proposals (RFP's) be solicited from consulting firms to retain a design consultant for the
proj ect.
DISCUSSION
Purchase of Property:
The site identified for the future water treatment plant is the property located just west of the
existing City of Andover public works facility. The property address is 1813 Crosstown Blvd.
and is 2,28 acres in size. This parcel is privately owned and currently is rental property.
Approximately one year ago the City Council obtained an appraisal of the property from The
Taylor Appraisal Company. The Taylor appraisal identified this parcel as a single-family
residential lot (R-l) with a market value at the time of $40,000. After further discussion and
review of the appraisal the City Council extended a purchase offer to the property owner of 1813
Crosstown Blvd. in the amount of $100,000. At that time the property owner rejected the offer
and indicated that he would not be selling the property.
Staff has recently re-established contact with the property owner to see if he had a renewed
interest in selling the property. The property owner indicated that he felt the property has a
"commercial" value which, in his opinion, has a considerably higher value than $100,000. It
. \ should be noted that the property is zoned residential and is identified in 2020 Comprehensive
) Plan as residential, making it inappropriate to be appraised as commercial. The property owner
also indicated that he did have an appraiser he was familiar with and requested the City of
Mayor and Council Members
June 5, 2001
/ Page 2 of2
Andover share the cost of a second appraisal utilizing this individual. At this point in time it
appears that there is a significant difference in methodology regarding how the property should
be appraised,
An alternative process which will facilitate moving forward with the purchase of the property
would be through eminent domain proceedings. This process allows the courts to appoint three
neutral persons to provide an unbiased determination of the properties value. The three neutral
persons (called commissioners) typically review property appraisals from both parties and
perform an informal hearing in their determination of the properties value. The commissioners
then establish the value of the property, the result of which can be accepted or appealed to a jury
trial by either party. This process would provide the City the ownership of the site and at the
same time facilitate the venue needed to accurately determine the true value of the property.
Solicit RFP 's from Consultants:
To move forward with the review, development and ultimate design of a water treatment plant it
will be necessary to retain the services of a consulting engineering firm to perform this work,
/ Staff will forward the solicitation of RFP's to all interested consulting firms. Information from
the proposals will be evaluated to assist staff in the determination of what firms have water
treatment plant expertise. I would anticipate that between 6-20 responses would be received, with
appropriate staff reviewing proposals and interviewing the most qualified firms. The firm best
qualified to meet City needs would be recommended to Council for appointment.
BUDGET IMPACT
The funding for the property purchase will be from the Trunk Water Fund.
ACTION REOUlRED
The City Council is requested to consider the following:
I. Authorize the City Attorney to proceed with eminent domain proceedings for the
purchase of the property located at 1813 Crosstown Boulevard within the City of
Andover.
2. Authorize staff to obtain request for proposals (RFP's) from consulting engineering firms
for the design of a water treatment plant. It would be anticipated that the process leading
to an appointment recommendation would take approximately 6-8 weeks.
Respectfully submitted,
QilP--
/
cc: Mr. Larold Thompson, 10040 201st Avenue, Elk River, MN 55330
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/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOVER.MN,US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Request for Program Funding - Nucleus Clinic
DATE: June 5, 2001
INTRODUCTION
The City of Andover has received a request for program funding from Ms. Jerri Loughry,
Nucleus Clinic Manager, acting on a suggestion by the Coon Rapids City Council to contact
other cities for gap funding. Information obtained from the Nucleus Clinic indicates that
approximately ten percent of the patients who receive services from the Nucleus Clinic reside in
Andover. A cost allocation table prepared by Ms. Loughry is attached for Council review.
DISCUSSION
/
In a follow-up conversation with Ms. Loughry regarding this request, Ms, Loughry indicated that
the Nucleus Clinic is experiencing a funding shortfall due to the fact that the building currently
occupied is no longer owned by the City, and that the private owner is now charging facility rent.
Consequently, the Nucleus Clinic has requested funding assistance to underwrite these additional
program costs.
With respect to other communities, it was indicated that no other city had come forward with
financial support at this time. With respect to other grant funding sources, the Nucleus Clinic has
not applied to any public foundations, such as the McKnight Foundation, for gap funding,
The attached materials should provide Council with adequate background information regarding
the type of services provided by the Nucleus Clinic, mostly in the area of family planning and
counseling services, In terms of alternative financial support, the Nucleus Clinic does receive
funding through Community Development Block Grants and other related grant funding sources.
BUDGET IMP ACT
Based upon a follow-up conversation with Ms. Loughry, revised census data indicates that the
City of Andover's proportional costs would increase to $4,719.13. The 2001 Budget does not
/
contain funding appropriations for this purpose. City community development block grant funds
have already been committed for this calendar year.
ACTION REOUESTED
Council consideration of the request from the Nucleus Clinic.
Respectfully sU9!TIitted,
,~~
J hn F. Erar
.
. NUCLEUS CLINIC
"' 1323 Coon Rapids Boulevard
, Coon Rapids, Minnesota 554-33
763{755-5300 Fax 763{755-5301
March 28, 2001
Mayor Mike Gamache
City of Andover
1685 Crosstown Boulevard N. W.
Andover, MN 55304
Dear Mayor Gamache:
According to Anoka County (Community Assessment Document, 2000-2003), unintended
pregnancies among teenagers were reported as one of the highest priority problems for our
County. This report was based on data from various Anoka County agencies, focus groups,
surveys, and statistical trends. The Minnesota Department of Health estimates that 4,710 teenage
women in Anoka County under the age of20 need assistance with contraceptive services because
they are sexually active and because of their heightened need to preserve confidentiality (Alan
Guttmacher Institute- 1995).
,
Teenage pregnancy and childbearing have substantial economic consequences because of the
increased need for public assistance. A local example can be found at daycare centers run by the
Anoka-Hennepin School District. Of the 60 teen moms utilizing the program during the past
year, 27 are also enrolled in MFIP (Minnesota Family Investment Program). It costs
approximately $530,388 annually for these 27 girls and their babies. Each mom receives $437 in
MFIP funds, $200 food stamps, and $1,000 in daycare, for a total of$1,637 per month.
During 1997, 6.6% of all Anoka County births were to teen mothers. Research indicates that
confidential and low-cost contraceptive services ensure that sexually active teens protect
themselves and their partners from the risk of infection with HIV or sexually transmitted
infections, and unintended pregnancy. In the State of Minnesota minor adolescents legally have
the right to consent to their own reproductive health care (Minn. Statute ~ 144.341-347).
Nucleus Clinic is the only clinic in Anoka County that provides low cost medical family planning
services targeted to teens and young adults. While this is a very controversial issue for some
residents of Anoka County, the reality is that the Clinic serves approximately 1,500 individuals,
for over 3,000 patient visits each year. A recent survey conducted by the Minnesota
Organization for Adolescent Pregnancy, Prevention and Parenting indicates that 68% of
Minnesotans surveyed want sexually active young people referred to family planning clinics.
The Clinic has been providing these specialized services for 30 years. Our medical director is
"- Dr. A. James Shold, a volunteer, from Riverway Clinic in Anoka. Nucleus has a pool of eleven
) certified nurse practitioners working very part-time hours to provide the medical exams for the
young women and men. The Clinic is staffed by a core of nineteen volunteers who assist a full-
time manager and receptionist, a part-time manager's assistant, four part-time coordinators, and
two part-time lab technicians.
. .
Mayor Gamache
, March 28, 2001
Page Two
Nucleus Clinic is a program of the City of Coon Rapids. Until the past year, the Clinic has
remained self-supporting, funded through a federal and a state grant, and some patient fees and
donations. The City of Coon Rapids has always provided in-kind administrative support to the
project and covered any budgetary shortfalls. One significant change to our budget has been the
addition of rent for our space. The amount for 2001 is $23,394.64. The Clinic did receive a
Community Development Block Grant (CDGB) for $5,100 from the City of Coon Rapids for this
year, leaving a rent balance of $18,294.64. Nucleus recently applied to Anoka County for
additional CDBG funds and will probably receive a similar amount for next year. Other Clinic
costs continue to increase dramatically, and due to grant limits we cannot increase fees from our
patients; we are also required to be a sliding fee scale clinic. To continue being grant-funded, we
are not allowed to ask a fee of any patient considered to be at 100% of poverty (about 60% of our
clients). Thirty-five percent of our patients are 200% of poverty. Nucleus cannot turn patients
away if they are unable to pay. While costs continue to rise, the major grant has not increased for
several years. Nucleus Clinic is facing a significant shortfall in 2001. Anoka County did
contribute a one-time donation of $10,000 to the Clinic last year and requested we look
elsewhere for support.
, It was suggested that Nucleus approach other cities for support in proportion to the number of
j patients being served from those cities and their percentage of the total population in Anoka
County. After applying a formula to the additional costs for 2001, Nucleus Clinic is respectfully
requesting an amount of $4,470.75 from the City of Andover. The Clinic sees an average of 244
low income patients from Andover each year, which works out to a subsidy of $18 per patient.
Hopefully, the City of Andover sees the Clinic as a valuable resource and will consider
contributing to its support. To continue operating we must find County-wide community support.
If you would like to find out more information about Nucleus, or have questions related to our
relationship with the City of Coon Rapids, please feel free to call Sharon Legg (Finance Director,
City of Coon Rapids) at 763/767-6433, or myself at 763/755-5300.
Sincerely,
&~ J'NtfJ~'
~ ~-.
Jerri Loughry "
Clinic Manager
JL:dn
Attachment
cc: Coon Rapids City Councilmembers
.
.
.
PROPOSED CONTRIBUTIONS FOR NUCLEUS CLINIC
Nucleus Clinic Anoka County Total % Nucleus Clinic
Patients Seen %of Populationl %of (50% of Proposed
City 1998-2000 Total (4/1199 est.) Total each factor) Contribution2
Andover 732 10% 24,358 8% 9% $4,470.75
Anoka 783 11% 18,145 6% 8,5% $4,222,38
Blaine 1,228 17% 46,166 16% 16.5% $8,196.38
Circle Pines 118 2% 4,772 2% 2% $993,50
Co!. Heights 91 1% 18,714 6% 3.5% $1,738.63
Coon Rapids 2,262 31% 62,473 21% 26% $12,915.50
Fridley 432 6% 28,623 10% 8% $3,974.00
Ham Lake 381 5% 12,530 4% 4.5% $2,235.38
Ramsey 347 5% 18,833 6% 5.5% $2,732.13
Spring Lake Park 159 2% 6,999 2% 2% $993.50
Othe~ 678 10% 56,163 19% 14.5% $7,202,88
TOTAL 7,211 100% 297,776 100% 100% $49,675.00
lLeague of Minnesota Cities.
2 Based on $49,675, the unfunded portion ofthe Nucleus Clinic budget for 2001.
3Lexington, Bethel, East Bethel, Lino Lakes, Centerville, Hilltop, Oak Grove, St. Francis.
I
NUCLEUS CLINIC
"' 1323 Coon Rapids Boulevard
. Coon Rapids, Minnesota 55433
763f755-5300 Fax 763f755-5301
RECEIVED
5/8/01
MAY 11 2001
John Erar CITY OF ANDOVER
City Administrator
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Hi John,
I want to thank you again for calling to speak with me about the letter I sent to Mayor Gamache.
Per your phone request, we have looked up the stats on the patients from Andover for the years
1998, 1999, and 2000, The numbers work out to be 253,257, and 222 for a three year total of
732. Ifwe factor into the formula the new census data for your city, our request would increase
to $4,719,13 or an average of$19,34 per patient.
"- The staff and patients at the Nucleus Clinic appreciate the consideration of our request. It was
, / nice talking with you John, I hope your position with the City of Andover is going well.
Sincerely,
~OUglrry
Nucleus Clinic Manager
,
/
@
\ CITY OF ANDOVER
j
1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US
TO: Mayor and Council
FROM: John Erar, City Administrator
SUBJECT: Consultant Appointment Recommendation -
Recreation Services/Sports Complex Survey
DATE: June 5,2001
INTRODUCTION
Council has indicated its support for conducting a community survey relative to 1) measuring the
level of community satisfaction with current park and recreation services and 2) obtaining
resident feedback regarding the proposed construction of a multi-purpose sports complex in the
city of Andover. Council was informed at the May 15,2001 Council meeting of plans to contact
the firm of Decision Resources Ltd. (DRL) to request a proposal for a resident survey that would
focus on community recreational and facility needs.
I It was previously suggested that given the Park and Recreation Commission and Sports Complex
Task Force desire to individually conduct surveys on resident views and opinions on community
recreational needs and services and sports facilities respectively, that the opportunity to combine
these two similar topics into one survey would seem both beneficial and cost-effective in
gauging public opinion.
DISCUSSION
In discussing this survey concept with Ms. Diane Traxler, DRL project manager, she indicated
that given the similar nature of these two community issues, one survey instrument would be
appropriate to address both these community topics,
Decision Resources Ltd. (DRL) has submitted a fee proposal that would include the completion
of a telephone questionnaire using a 400 household random sample group, with approximately
60 questions for a proposed cost of $8,800,
DRL's client list, qualifications and experience is extensive, and includes on-going efforts with a
number of metropolitan clients. Decision Resources, Ltd, indicated that their base survey would
include approximately 60 questions, with additional questions at $130 per question. It is
suggested that the issue of adding more questions be addressed during the survey instrument
design phase in conformance with DRL's proposal.
/
Proposed Survey Process
.J Preliminary discussions with DRL regarding a suggested project approach include having each
group identify three members who would serve on a focus group to identify specific survey goals
and objectives. The next stage of the process would be the development of a draft survey by
Decision Resources that would then be submitted to each group for review and recommendation
to the City Council for final approval. On a final note, one or two Council members may wish to
participate in the focus group or identify other potential participants. The ideal size of the focus
group would be no more than eight (8) members.
It would be anticipated that the entire process, including the administering of the survey by DRL,
would take approximately 8-12 weeks, with a final executive summary report tentatively
scheduled for presentation to the Council, Park and Recreation Commission and the Sports
Complex Task Force by mid-August 2001.
BUDGET IMP ACT
Financial appropriations to underwrite the $8,800 cost of the survey would originate from
remaining available Community Development Block grant funds. Additional meetings are
proposed at $160 per hour as needed.
ACTION REOUESTED
The firm of Decision Resources, Ltd, (DRL) is recommended for appointment, subject to
supporting recommendations by the Park and Recreation Commission and Sports Complex Task
Force, and Council ratification and acceptance of the attached professional services proposal.
John F. Erar
City Administrator
Cc: Ms. Valerie Holthus, Chair, Park and Recreation Commission
Mr. Frank Kellogg, Chair, Sports Complex Task Force
I
, .,
.. Decision
.. Resources Ltd.
CAPABILITIES STATEMENT
The Firm
Decision Resources, Ltd. is a full-service market and research firm. DRL was incorporated in
1983, and has served clients across the nation in the private, public, and political sectors. The
firm's main offices are located in Minneapolis, Minnesota.
As full-service firm, all word processing, duplication, printing, sample selection, interview
tabulation, and computer analysis are undertaken on-site. All telephone surveys are conducted at
the DRL phone bank located in Saint Paul, Minnesota. Local in-home and elite/specialized
interviews are administered by company personnel. Computer analysis is obtained from our in-
house MENTOR computer system, augmented with SPSS for Windows, to insure both access to
the most current statistical analysis programs and confidentiality of the data set.
, The company is composed of forty full-time and part-time employees. The main principals of
the firm possess extensive backgrounds in marketing, public affairs, survey research, and
statistical methods. This cross-disciplinary background allows DRL to approach research
problems from many different perspectives, and to evaluate potential strategies from a myriad of
theoretical bases.
Recent and Current Clients
Private and Public Sector Clients:
Municipalities and State Government
City of Plymouth, Park Referendum Analysis, Plymouth, Minnesota
City of Plymouth, City Services Assessment, Plymouth, Minnesota
City of Plymouth, Quality of Life Study, Plymouth, Minnesota
City of Plymouth, Quality of Life Tracking Study, Plymouth, Minnesota
City of Bloomington, Quality of Life Study, Bloomington, Minnesota
City ofInver Grove Heights, Solid Waste and Hazardous Waste Disposal Study, Inver Grove
Heights, Minnesota
City ofInver Grove Heights, Parks and Recreational Facilities Needs Analysis, Inver Grove
Heights, Minnesota
/ City of Roseville, Quality of Life Study, Roseville, Minnesota
3128 Dean Court . Minneapolis. Minnesota 55416 . (612) 920-0337 . Fax (612)929-6166
City of Inver Grove Heights, Parks and Recreational Facilities Needs Analysis, Inver Grove
Heights, Minnesota
City ofRoseville, Quality of Life Study, Roseville, Minnesota
City of Roseville, Quality of Life Tracking Study, Roseville, Minnesota
City of Shore view, Quality of Life Study, Shoreview, Minnesota
City of Shore view, Quality of Life Tracking Study, Shoreview, Minnesota
City of Cottage Grove, Economic Development Study, Cottage Grove, Minnesota
City of Eagan, Parks and Recreational Facilities Needs Analysis, Eagan, Minnesota
City of Chaska, Quality of Life Study, Chaska, Minnesota
City ofChaska, Community Center Needs Study, Chaska, Minnesota
City of Woodbury, Referendum Planning for the Administrative Facilities Proposal, Woodbury,
Minnesota
City of Little Canada, Parks and Recreational Facilities Needs Analysis, Little Canada,
Minnesota
City of Mounds View, Quality of Life Study, Mounds View, Minnesota
City of Hopkins, Residential Needs Analysis, Hopkins, Minnesota
City of Lakeville, Quality of Life Study, Lakeville, Minnesota
City of Lakeville, Quality of Life Tracking Study, Lakeville, Minnesota
City of Bumsville, Vision: 2010 Project, Bumsville, Minnesota
City of Bumsville, Park Referendum Issues Study, Burnsville, Minnesota
City of Richfield, Municipal ServiceslEconomic Development Study, Richfield, Minnesota
City of Richfield Marketing Task Force, City Image and Population Mobility Study, Richfield,
Minnesota
City of Oak dale, Parks and Recreational Facilities Needs Analysis, Oakdale, Minnesota
City of New Brighton, Residential Needs Analysis, New Brighton, Minnesota
City of New Brighton, Community Center Analysis, New Brighton, Minnesota
City of Minnetonka, Employee Census, Minnetonka, Minnesota
City of Minnetonka, Quality of Life Study, Minnetonka, Minnesota
City of Rosemount, 2010 Project, Rosemount, Minnesota
City of Arden Hills, Community Needs Analysis, Arden Hills, Minnesota
City of Crystal, Quality of Life Study, Crystal, Minnesota
City of Elk River, Park and Recreation Needs Analysis, Elk River, Minnesota
City of West Saint Paul, Budget and Services Study, West Saint Paul, Minnesota
Cities of Spring Lake Park, Fridley, New Brighton, and Mounds View, Regional Senior Center
Study, Fridley, Minnesota
City of Brooklyn Center, Quality of Life Study, Brooklyn Center, Minnesota
Washington County, Residential Attitudes Survey, Stillwater, Minnesota
Washington County, Communications Study, Stillwater, Minnesota
Dakota County, Household Hazardous Waste Program Evaluation, West Saint Paul, Minnesota
Dakota County, Residential Attitudes Study, Hastings, Minnesota
Dakota County, County Budget Study, Hastings, Minnesota
Dakota County, Lawn Care and Water Quality Study, Farmington, Minnesota
Minnesota World Trade Center, Regional Feasibility Study, Saint Paul, Minnesota
Government Training Services, Study for the Energy Division of the State Department of
Administration, Saint Paul, Minnesota
COl:porate Ouality Pro~rams
3M, Medical Products Group, Life Sciences Division, Study of Employee Attitudes on Corporate
Quality Program (Q90's), Saint Paul, Minnesota
3M, Public Relations Department, Study of Empowerment and Quality Program Issues, Saint
Paul, Minnesota
3M, Leisure Time Products, Sales Professionalism and Quality Service Operations, Saint Paul,
Minnesota
Cor:porations
Cowles Communications, Inc., Theatre Market Segmentation Analysis, Minneapolis, Minnesota
3M, Public Relations Department, Corporate Culture Analysis, Saint Paul, Minnesota
3M, Issues Management Task Force, Image and Issues Analysis, Saint Paul, Minnesota
3M, Public Relations Department, Group Facilitation Methods, Saint Paul, Minnesota
3M, Public Relations Department, Internal Communications Study, Saint Paul, Minnesota
3M, Public Relations Department, External Communications Study, Saint Paul, Minnesota
3M, Public Relations Department, Market Analysis of Local Publications, Saint Paul, Minnesota
3M, Public Relations Department, Employee Perceptions of Communications, Saint Paul,
Minnesota
3M, Public Relations Department, Business Customer Perceptions, Saint Paul, Minnesota
3M, Public Relations Department, Staff Perceptions Focus Groups, Saint Paul, Minnesota
3M, Public Relations Department, Course on Public Relations Strategy, Saint Paul, Minnesota
3M, Public Relations Department, Practicum on Public Relations Strategy, Saint Paul, Minnesota
3M, Executive Offices, Crisis Management Team/Product Failure, Saint Paul, Minnesota
3M, Leisure Time Products Division, Packaging Analysis, Saint Paul, Minnesota
3M, Leisure Time Products Division, Direct Response Customer Profile, Saint Paul, Minnesota
3M, Leisure Time Products Division, Direct Response Prediction Model, Saint Paul, Minnesota
3M, Leisure Time Products Division, Retail Store Buyer Analysis, Saint Paul, Minnesota
3M, Leisure Time Products Division, Point-of-Purchase Effectiveness Study, Saint Paul,
Minnesota
3M, Leisure Time Products Division, Customer Satisfaction Survey, Saint Paul, Minnesota
3M, Specialty Chemicals Division, Plant Community Surveys in Missouri, Minnesota, Alabama,
and Illinois-Iowa, Saint Paul, Minnesota
3M, Adhesives Division, Plant Community Survey on Annexation in Corona, California, Saint
Paul, Minnesota
CFS-Minnesota, Inc., Planning and Communications Focus Group Sessions, Golden Valley,
Minnesota
CFS-Minnesota, Inc., Sexual Harassment and Appropriate Behavior Focus Group Sessions,
Golden Valley, Minnesota
Continental Cablevision Sierra Region, Fresno City Utility Tax Referendum, Continental
Cablevision, Stockton, California
Northern States Power Company, Economic Development Study, Minneapolis, Minnesota
Financial Institutions and Realtors
Franklin State Bank, Rural Viability Study, Franklin, Minnesota
Twin City Federal Savings and Loan, Market Study, Minneapolis, Minnesota
James Hoffman and Associates, Rural Housing Study, Willmar, Minnesota
First Bank Minneapolis, Metropolitan Area Quality of Life Study, First Banks System,
Minneapolis, Minnesota
Northeast State Bake, Community Reinvestment Act Compliance Study, Minneapolis,
Minnesota
Business Organizations
Greater Minneapolis Chamber of Commerce, Major League Baseball Task Force, Twins Market
Study, Minneapolis, Minnesota
Greater Minneapolis Chamber of Commerce, Convention Center Preference Study, Minneapolis,
Minnesota
Minnesota Project on Corporate Responsibility, Leadership in Transition Study, Minneapolis,
Minnesota
Minnesota Association of Commerce and Industry, Membership Survey Series, Saint Paul,
Minnesota
Minnesota Automotive Service Association, Membership Survey, Roseville, Minnesota
Minnesota Business Partnership, Statewide Attitudes Study, Minneapolis, Minnesota
School Districts
Bloomington School District, Communications Audit, Bloomington, Minnesota
Mounds View School District, Referendum Planning Study, Roseville, Minnesota
Mounds View School District, Boundary Changes Study, Roseville, Minnesota
West Saint Paul School District, Referendum Planning Study, West Saint Paul, Minnesota
Worthington School District, ReferendUm Planning Session, Worthington, Minnesota
Anoka-Hennepin School District, Referendum Planning Study, Coon Rapids, Minnesota
Hopkins-Minnetonka School District, Referendum Planning Study, Hopkins, Minnesota
Minneapolis School District, Referendum Planning Study, Minneapolis, Minnesota
Minneapolis School District, Communications Study, Minneapolis, Minnesota
Minneapolis School District, Attitudes Tracking Studies, Minneapolis
South Washington County School District, Prior Referendum Analysis, Cottage Grove,
Minnesota
South Washington County School District, Referendum Planning Study, Cottage Grove,
Minnesota
Minnetonka School District, Prior Referendum Analysis, Excelsior, Minnesota
Robbinsdale School District, Referendum Planning Study, New Hope, Minnesota
Saint Anthony-New Brighton School District, Communications Study, Saint Anthony,
Minnesota
Saint Louis Park School District, Referendum Planning Study, Saint Louis Park, Minnesota
Waconia School District, Prior Referendum Study, Waconia, Minnesota
Stillwater School District, Referendum Planning Study, Stillwater, Minnesota
Stillwater School District, Attitudes Study of Stakeholders, Stillwater, Minnesota
Blue Earth School District, Combination and Building Referendum Study, Blue Earth,
Minnesota
Wayzata School District, Referendum Planning Study, Plymouth, Minnesota
Edina School District, Referendum Planning Study, Edina, Minnesota
Melrose School District, Prior Referendum Study, Melrose, Minnesota
Education District 2001 Community Education Programs Study (Elk River, Delano, Maple Lake,
Howard Lake-Waverly, and Rockford School Districts), Cokato, Minnesota
Hutchinson School District, Referendum Planning Study, Hutchinson, Minnesota
Chaska School District, Referendum Planning Study, Chaska, Minnesota
Diocese of Saint Augustine, Catholic Education in the Jacksonville Area Study, Jacksonville,
Florida
Diocese of Saint Augustine, Catholic Education in the Saint Augustine Area Study, Saint
Augustine, Florida
All Souls Catholic School, Market Segmentation Study, Sanford, Florida
Totino-Grace High School, Market Segmentation Study, Fridley, Minnesota
Bethlehem Academy, School Feasibility Study, Faribault, Minnesota
Holy Angels High School, Perceptions Study, Richfield, Minnesota
Saint Matthews Elementary School, Parish Family Preference and Future Policies Analysis, Saint
Paul, Minnesota
Archdiocese of Saint Paul and Minneapolis, Dakota County School Feasibility Study, Saint Paul,
Minnesota
Archdiocese of Saint Paul and Minneapolis, North East Regional Catholic School Marketing
Study, Minneapolis, Minnesota
Religious Organizations
Archdiocese of Saint Paul and Minneapolis, Development Office, Annual Catholic Appeal
Market Segmentation Analysis, Saint Paul, Minnesota
Archdiocese of Saint Paul and Minneapolis, Development Office, Annual Catholic Appeal
Market Segmentation Analysis Update, Saint Paul, Minnesota
School Sisters of Notre Dame, Community and Ministry Satisfaction Study, Mankato, Minnesota
Non-Profit and Cultural/Arts Or~anizations
Ramsey County Historical Society, Membership Survey and New Member Drive, Saint Paul,
Minnesota
O'Shaughnessy Dance Series, Market Segmentation Analysis, College of Saint Catherine, Saint
Paul, Minnesota
The Minnesota Opera, Potential Audience Study, Development Office, Saint Paul, Minnesota
The League of Minnesota Cities, Membership Survey, Saint Paul, Minnesota
Northwest Community Television, Cable Subscribers Satisfaction Study, Brooklyn Center,
Minnesota
Northwest Community Television, Subscriber Tracking Study, Brooklyn Center, Minnesota
Northwest Community Television - King Cablevision, Subscriber Tracking Study, Brooklyn
Center, Minnesota
Northern Dakota County Cable Commission, Subscriber Needs Analysis, West Saint Paul,
Minnesota ,
Southwest Community Television, Programming Study, Eden Prairie, Minnesota
Burnsville-Eagan Cable Communications Commission, Subscriber and Non-Subscriber Study,
Eagan, Minnesota
Ramsey-Washington Suburban Cable Commission, Subscriber Satisfaction Study, Maplewood,
Minnesota
The Nature Conservancy, Attitudes toward Conservation in the Cannon River Valley,
Minneapolis, Minnesota
The Land Stewardship Project, Attitudes toward Preservation in Washington County,
Marine-on-Saint Croix, Minnesota
The Saint Paul YWCA, Needs Analysis of Summit Hill Area, Saint Paul, Minnesota
The Ramsey County Libraries, Library Services Study, Shoreview, Minnesota
The Washington County Fair Committee, Washington County Fair Audience Study, Lake Elmo,
Minnesota
Hazelden Foundation, Center City, Minnesota
.. Decision
.. Resources Ltd.
PROFESSIONAL RESUME
WILLIAM D. MORRIS
EMPLOYMENT HISTORY
1983-Present, President, Decision Resources, Ltd., Minneapolis, Minnesota.
1987-Present, Adjunct Professor, Department of Political Science, Augsburg
College, Minneapolis, Minnesota.
1985-1988, Adjunct Instructor, Department of Political Science, College
of Saint Thomas, Saint Paul, Minnesota.
1981-1983, State Chairman, Independent-Republicans of Minnesota, Saint Paul,
Minnesota.
1974-1981, Assistant Professor of Political Science, Department of Political
Science, University of Minnesota, Minneapolis, Minnesota.
1973-1974, Instructor of Political Science and Management Systems,
Department of Political Science and School of Economics and Management,
Oakland University, Rochester, Michigan.
EDUCA nON ,
B.A. (Magna Cum Laude), Political Science and Mathematics, Oakland
University, (Rochester, Michigan), August, 1970.
Ph.D., Urban and Public Affairs, Carnegie-Mellon University, (Pittsburgh,
Pennsylvania), June, 1975.
AWARDS
Ford Motor Company Fund Scholar.
Woodrow Wilson National Fellow.
3128 Dean Court . Minneapolis, Minnesota 55416 . (612) 920-0337 . Fax (612)929-6166
(53)
\ CITY OF ANDOVER
)
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,C1.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: David L. Carlberg, Community Development Director
SUBJECT: Schedule EDA Meeting
DATE: June 5, 2001
INTRODUCTION
The City Council is requested to schedule an Economic Development Authority meeting.
DISCUSSION
\ Topics for the EDA meeting include:
) I. Conceptual Plan Review - Andover Station
2, Development Agreement - Andover Station
3. Association Documents - Andover Station
4. Rescind Resolution Expanding EDA
5, Other
RECOMMENDATION or ACTION REOUlRED
The following dates are recommended:
151 Choice - Monday, June 25, 2001
2nd Choice - Tuesday, June 26, 2001
~""tfullY ,ubmitted.
. ~tf / ~;---...
David L. Carlberg
Community Development Director
Cc: Mike Mulrooney
/
0
\
/
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N,W, ? ANDOVER, MINNESOTA 55304? (763) 755-5100
FAX (763) 755-8923 ? WWW,CI.ANDOVER,MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Vicki V olk, City Clerk
SUBJECT: Review Transient Merchant Ordinance License Requirements
DATE: June 5, 2001
INTRODUCTION
Pursuant to Council directive, the Transient Merchant Ordinance has been researched.
'.
)
DISCUSSION
In April 1987 the City Council adopted the Transient Merchant Ordinance which requires
transient merchants, peddlers, canvassers and solicitors to comply with certain procedures while
doing business within the city. The ordinance prohibits the use of public rights-of-way or
public property.
Minnesota State Statute 329 allows transient merchants, peddlers, etc. and also allows
municipalities to regulate transient merchants,
Anyone applying for a peddler's license is required to complete the attached form that is sent to
the Sheriffs Office for a background check.
ACTION REQUIRED
Attached please fmd a copy of the ordinance for Council review and discussion.
Respectfully submitted,
, Lf..L; tJ4
/ Vicki Volk
City Clerk
I Transient Merchant, Peddler, Outdoor Food and
Beverage Promotions & Sales Information Sheet
In an effort to provide the public of the City of Andover with the best quality of life
within its corporate city limits, the city has determined that the following information be
received from any and all persons or firms wishing to conduct door-to-door sales and/ or
setting up a temporary sales site:
1. Name and description of applicant: (If more than one person attach the
following information on a separate sheet)
Name:
(First) (Middle) (Last)
Eyes Hair Height Weight & Build
Date of birth Drivers License #
(Attach copy of license)
2. Permanent Home Address:
Telephone Number:
3. Description of vehicle(s) used for sales purposes:
/ Make & Year Model:
License # & State Color:
4, Brief written description of the nature of the business, a description of the
goods to be sold (including photographs or brochures) and the applicant's
method of operation: (Employees must be listed on the reverse side).
5, If employed, name and address of employer:
6. Length of time applicant intends to do business in the city, with approxi-
mate dates:
7. If a fixed site is used for display and sale of goods, written permission of
the property owner must be provided.
Date:
Signature of applicant
Checked by Deputy:
Approved Denied By
Fee: $50.00
/ Paid:
Receipt #
\
j CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 250
An Ordinance repealing Ordinance No. 79 adopted April 17 , 1987 and Ordinance No.
79A adopted October 16, 1990.
AN ORDINANCE DEFINING TRANSIENT MERCHANT, PEDDLER,
CANVASSER, AND SOLICITOR AND REQUIRING SAID INDIVIDUALS OR
ORGANIZATIONS TO COMPLY WITH CERTAIN PROCEDURES WHILE DOING
BUSINESS WITHIN THE CITY IN ORDER TO PROVIDE FOR THE PUBLIC
WELFARE, AND PROVIDING FOR FEES AND PROHIBITING THE USE OF
PUBLIC RIGHTS OF WAY OR PUBLIC PROPERTY FOR CERTAIN ACTIVITIES.
The City Council of the City of Andover hereby ordains as follows:
Section 1. Definitions.
/ Canvasser or Solicitor is any person traveling from place to place and/or house to
house who takes orders for the future delivery of merchandise or for services to be
performed in the future, whether or not such person exposes a sample or collects
advance payments on such sales; provided, however, that such definitions shall also
include any person who occupies any temporary structure vehicle or other place for the
primary purpose of exhibiting samples and taking orders for future delivery.
Peddler is any person traveling from place to place and/or house to
house who carries merchandise, offering and exposing the same for sale, and making
deliveries to purchasers, or any person who, without traveling from place to place, shall
sell or offer merchandise for sale from a vehicle or conveyance.
Temoorary Retail Food Establishment is a retail food establishment that operates
at a fixed location for a temporary period oftime in connection with a fair, carnival,
circus, public exhibiting or similar transitory gathering, including church suppers,
picnics or similar organizational meetings, mobile food establishments, and agricultural
markets.
Transient Merchant is any person whose business in the City is temporary or
, seasonal and consists of selling and delivering merchandise within the City, and who in
,
furtherance of such purposes uses or occupies any structure, vehicle, or other place for
1
\
) the exhibition and sale of such merchandise, either privately or at public auction;
provided, however, that a transient merchant shall not be construed to mean any person
who while occupying such temporary location, exhibits only samples for the purpose of
securing orders for future delivery only. The person so engaged shall not be relieved
from complying with the provisions of this Ordinance merely by reason of temporarily
associating with or conducting such transient business in connection with a local
business person.
Section 2. License Required.
A license shall be required for any canvasser, peddler, temporary retail food
establishment, transient merchant or solicitor to operate in the City. The license period
shall be six (6) months, with the exception of temporary outdoor food beverage
promotions and sales.
Section 3. Outdoor Food & Beverage Promotion & Sales.
An application for a license for outdoor food and beverage promotion shall be applied
for and may be granted by the City of Andover. The duration of the outdoor food and
beverage promotion shall be no longer than ten (10) days.
/
A sketch be provided which details where said outdoor food and beverage promotion
shall be located on the property, indicating lot boundary lines, building locations,
setbacks and traffic patterns for both pedestrians and vehicles. Additional information
may be required if sufficient documentation is not provided.
A license from the Anoka County Health & Environmental Services Department be
applied for and granted and copy of such license be provided to the City at the time said
application is completed.
Said outdoor food and beverage promotion shall occur no more frequently than twice in
any calendar year. The hours of operation shall be between 7:00 a,m. and 11 :00 p,m.
and shall be mentioned in the license application.
A new license shall be applied for and received for each event, subject to fees as set by
City Council Resolution.
Section 4. Exclusions.
I No person shall be required to obtain a license in the following instances:
2
'\
1) Occupations licensed and/or bonded pursuant to State Law.
2) A solicitor or canvasser doing business by appointment.
3) A solicitor or canvasser taking orders for the future door-to-door delivery or
newspapers.
4) The selling of goods to retail or wholesale stores or to professional or industrial
establishments.
5) The conduct of garage sales or rummage sales.
6) No license shall be required for vendors as a preliminary step to the
establishment of a regular route service for the sale and delivery of such commodities or
the providing of such services to regular customers.
7) School children selling items for fund-raisers.
Section 5. Relil:ious & Charitable Organizations.
" Any organization, society, association or corporation desiring to solicit or have solicited
/ in its name money, donations of money or property or fmancial assistance of any kind
or desiring to sell or distribute any item of literature or merchandise for which a fee is
charged or solicited from persons other than members of such organizations upon the
streets, in office or business buildings, by house to house canvass or in public places for
a charitable, religious, patriotic, philanthropic or otherwise non-profit purpose shall be
exempt from Section 6 of this Ordinance, provided a sworn application in writing on a
form furnished by the City is filed which shall include the following information:
1) Name and purpose of the cause for which the license is sought.
2) Names and addresses of the officers and/or directors of the organization.
3) The period during which the solicitation is to be carried on.
4) Whether or not any commissions, fees, wages or emoluments are to be expended
in connection with such solicitation.
Upon the foregoing being satisfied, such organization, association or corporation shall
furnish all its members, agents or representatives conducting the solicitation credentials
'\ in writing stating the name of the organization, name of agent, and the purpose of the
solicitation. Such credentials shall be kept on the person of the members, agents or
3
representatives during the actual solicitation and be presented to anyone requesting to
see same.
Section 6. Application.
In addition to such information as the City Clerk may require, the application shall also
include:
1) Name and description of the applicant.
2) Permanent home address and full address of the applicant.
3) A briefwrirten description of the nature of the business, other goods to be sold,
and the applicant's method of operation.
4) If employed, the name and address of the employer, together with credentials
establishing the exact relationship.
5) The length of time which the applicant intends to do business in the City, with
the approximate dates.
I
6) The place where the goods or property proposed to be sold, or orders taken for
the sale thereof, are manufactured or produced, where such goods or products are
located at the time said application is filed, and the proposed method of delivery.
7) A photograph of the applicant, taken within sixty (60) days immediately prior to
the date of filing of the application, which picture shall be two (2") inches by
two (2") inches showing the head and shoulders of the applicant in a clear and
distinguishing manner.
8) A statement as to whether or not the applicant or the person managing the
business has been convicted of any crime, misdemeanor or violation of any
municipal ordinance, involving activities licensed under this Ordinance, the
nature of the offense and the punishment or penalty assessed therefor.
9) If a vehicle is to be used, a description of the same together with license number
or other means of identification.
10) A statement of the nature, character, and quality of the goods or merchandise to
be sold or offered for sale by applicant, the invoice value and quality of such goods
and merchandise, whether the same are proposed to be sold from stock in
4
possession or by sample, at auction, by direct sale, or by taking orders for future
delivery.
11) A brief statement of the nature, character, and content of the advertising done or
proposed to be done in order to attract customers (samples may be requested).
12) Credentials from the person, for which the applicant proposes to do business,
authorizing the applicant to act as such representative.
13) Transient merchants shall include the addresses of all places where the business
IS to be located along with written consent of the owners or occupants.
Section 7. Prohibited Practices.
No person under this Ordinance shall:
l 1) Sell or solicit before the hour of9:00 a,m. or after 9:00 p.m., unless a previous
appointment has been made.
2) Enter or conduct business upon any premises where a sign or plaque is
conspicuously posted stating in effect that no peddlers or solicitors are allowed.
Such signs shall have letters a minimum of one-half (1/2") inch high.
3) Occupy for the purpose of advertising and/or conducting business any area
within a sight triangle, at any road intersection.
4) Occupy as a transient merchant, solicitor or peddler, any public right of way or
other public property for the purpose of advertising and/or conducting business.
Section 8. License Fee.
Fees for license shall be as set from time to time by City Council Resolution.
Section 9. Penalties.
5
,
Whoever does any act forbidden by this Ordinance or omits or fails to do any act
required by this Ordinance shall be guilty ofa misdemeanor and subject to all penalties
provided for under State law.
Adopted by the City Council of the City of Andover on this 16th day of February, 1999.
CITY OF ANDOVER
1. E. McKelvey, Mayor
A TrEST:
Victoria Volk, City Clerk
J
6
) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,C1.ANDOVER,MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Supplemental Agenda Items for June 5, 2001 Council Meeting
DATE: June 4, 2001
The Council is requested to review the supplemental material for the following Agenda Items:
Item # 5. Approve Purchase of Skateboard Equipment/01-5 - Engineering
Item # 19, Accept Feasibility Report/Order Plans & Specs/00-42/ Aztec Estates - Engineering
Item # 20, Authorize Eminent Domain-1813 Crosstown Blvd/OO-13/Water Treatment Plant Project Site-
Engineering
)
@
:ITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.cJ,ANDOVER.MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Todd Haas, Parks Coordinator
SUBJECT: Approve Purchase of Skateboard Equipment/Ol-5 - Engineering -
Supplemental
DATE: June 5, 2001
INTRODUCTION
This is a supplemental item in regards to the purchase of the skateboard equipment, Project 01-5.
DISCUSSION
The amount that is recommended to be approved also should include an additional $360 for the
administration fee for services provided by North Central Service Cooperative for purchasing
Skatewave Modular Skatepark System from Earl F. Andersen. A copy of this service was
already included with the item.
ACTION REOUIRED
The amount that is requested to be approved should be $22,404.60.
Respectfully submitted,
t&k-- ~(
cc: Valerie Holthus, Park Commission Chair
@
:ITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,CLANDOVER.MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrat01JG.
FROM: Scott Erickson, City Engineer
SUBJECT: Accept Feasibility Report/Order Plans & Specs/OO-42/Aztec Estates-
Engineering - Supplemental
DATE: June 5, 2001
INTRODUCTION
The attached supplemental information has been provided by Ms. Rosella Sonsteby's attorney.
DISCUSSION
/ The City of Andover recently received the attached letter from Ms. Rosella Sonteby's attorney.
The nature of the letter indicated that the co-applicants of the Aztec Estates development
continue to have contractual items which remain unresolved. In review of these issues with the
City Attorney, City efforts with respect to development processes on behalf of Mr. Harstad
should be discontinued until written confirmation is received.
ACTION REOUESTED
It is recommended that the City Council table this item until such time as the developer, Harstad
Hills, Inc. and the property owner, Ms. Rosella Sonsteby provide the City with written
confirmation that their contractual issues have been resolved.
Respectfully submitted,
(2JdL
Scott Erickson
cc: Ms. Rosella Sonsteby, 4151 - 141st Avenue NW, Anoka, MN 55304
Martin N. Harstad, Harstad Hills, Inc., 2195 Silver Lake Road, New Brighton, MN 55112
Bill Hawkins
Kenneth M. Wasche, 14735 Highway 65 Northeast, Suite 300, Ham Lake, MN 55304
Kenneth M. Wasche, P A.
ATTORNEY AT LAW
14735 Highway 65 Northeast, Suite 300
Ham Lake, Minnesota 55304-6113
General Practice
office (763) 413-1223 Julie L. Braastad
facsimile (763) 413-1280 Paralegal
May 30,2001 RTCI'/5l
~- r~ i-l
\L.lL 1,,-
Scott Erickson
City Engineer JUN - I LUUI
City of Andover
1685 Crosstown Blvd. NW -
CII'! 0' .., '-',0', ,.,-"
Andover, MN 55304 \ - :- ,,\<\:~ I"~ r"":'- \
~ J~~~2...~:..!._J
Re: Rosella Sonsteby/ Access Agreement
Dear Mr. Erickson:
Thank you for providing to me the Sanitary Sewer Study and Aztec Estates Development
Feasibility Report. Based upon this information it appears that you may not be aware that
, Mr. Harstad has not purchased the property from my client which comprises the Aztec
/ Estates Development. Mr. Harstad and his attorney have failed to communicate with me
since March 21, 2001 when I requested that they provide to me a closing date. I do not
know what Mr. Harstad's intentions are, but it appears he may not want to be proceeding
with the Aztec Estates Development. Ifthat is the case, I do not think that the Sanitary
Sewer Study is pertinent and therefore there does no appear to be a need to access Ms.
Sonsteby's property for survey purposes. If you are aware of something different on the
part of Mr. Harstad or the need for access, please let me know.
Sincerely,
I~JL
Kenneth M. Wasche
KMW/jlb
cc: Rosella Sonsteby
/
(~0
:ITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,C1.ANDOVER,MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City Engineer
SUBJECT: Authorize Eminent Domain-1813 Crosstown Boulevard NW/OO-13/Water
Treatment Plant Project Site - Engineering - Supplemental
DATE: June 5, 2001
INTRODUCTION
The City Council is requested to review and approve the purchase offer provided by Mr. & Mrs.
Larold Thompson. The Thompsons are the property owners of 1813 Crosstown Boulevard NW,
which is the property identified for a City water treatment plant.
, DISCUSSION
On June 4, 2001, the City Administrator, Community Development Director and City Engineer
met with the property owners of 1813 Crosstown Boulevard NW. The property owners indicated
that they would be willing to sell their property at 1813 Crosstown Boulevard NW for $105,000.
They felt the additional $5,000 above what the City Council had previously authorized
approximately one year ago would reflect the increase in property value over that time frame. It
was also discussed that the property owner would like 90 days to provide their tenant with ample
time to relocate and allow the property owners the time necessary to salvage miscellaneous items
from the home.
ACTION REQUIRED
The City Council is requested to approve the purchase of 1813 Crosstown Boulevard NW in the
amount of $105,000 subject to soil borings being performed on the site. The cost of the soil
borings will be funded by the City of Andover.
Respectfully submitted,
0:1;/ ;t~
Scott Erickson
cc: Mr. Larold Thompson, 1004020151 Avenue, Elk River, MN 55330
.I .. June 5,2001 OIUG.1 ~ ~ (f.}\
DATE
ITEMS GIVEN TO THE CITY COUNCIL \! ~
. April 2001 Monthly Building Report
. Audited Financial Statements
. Management Letter
. Schedule of Bills
,
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
"
i
G:IDA T AIST AFFIRHONDAAIAGENDA ICCLlST. DOC
p
..
TO: Mayor and City Council APRIL
FROM: David Almgren i
RE: 2001 Monthly Building Report
;.
BUILDING PERMITS , ,
Permit/Plan ,Tax Total 'Valuation
..-j
29 Residential 27 srw 2 $ 63,725,63 . $ 2.327,00 $ 66.052,63 . $ 4,654,000,00
2 Additions $ 794.4i ' $ 14,21 . $ - 808,68 T$' 28,412,00
5 Garages :$ 1,742.47 $ 30.35 , $ 1,772.821 $ H6O,700,OO
10 Remodeling/Finishing $ 497,36 $ 5,98 $ 503,34 · $ 2,970,00
1 ,Commercial Building $ 70,593,75 : $ 2,174,87' $ 72,768,62" $18,497,479,00
,
Pole Bldgs/Barns ; i$ -
1 Sheds $ 153,53 : $ 1,85 ' $ 155,38 , $
7 Swimming Pools $ 957,75 $ 24,70 $ 982.45 : $
Chim ney/Stove/Fireplace ,$ -
6 Structural Changes $ 429,01 . $ 6,31 . $ 435,32 ' $
31 PorcheslDecks/Gazebos $ 3.236,59 ' $ 47.20 . $ 3,283,79 : $
Repair Fire Damage :$ -
. 24 Re-Roof/Siding $ 960,00 $ 12,00 . $ 972.00 .
4 Other $ 1,594,61 $ 69,82 ' $ 1,664.43 : $ 139,641,00
3 Commercial Plumbing $ 16,480,98 $ 1,315,55; $ 17,796,53' $3,383,730,00
,',
4 Commercial Heating $ 27,315,64 $ 1,612,99 $ 28,928,63 : $ 3,490,870,00
Commercial Fire Sprinkler '$ -
2 Commercial Utilities $ 7,127.39 $ 309,25 ' $ 7,436,64 , $
-
Commercial Grading .$ -
'$ -
$ I $ 203,561,26 · $31,034,867,00
129 SUBTOTAL 195,609.18 , $ 7,952,08
PERMITS FEES COLLECTED
129, Building Permits $ 195,609,18 $ 7,952,08 $ 203,561,26
Ag Building $ -
1 Curb Cut $ 5,00 $ 5,00
Demolition $ -
Footing $ -
Renewal $ -
Moving '$ -
56 Heating $ 2,325,00 $ 28.00 $ 2,353,00 .
30 Gas Fireplaces $ 1,200,00 : $ 15,00 $ 1,215,00.
38 Plumbing $ 3,207,00 $ 19,00 . $ 3.226,00
11 Pumping $ 55,00 ' $ 55,00,
Septic New $ -
2 Septic Repair $ 80,00 : $ 1,00 $ 81,00
28 Sewer Hook-Up $ 700,00 :$ 700,00 '
28 Water Meter $ 1,400,00 ;$ 1,400,00 ,
Sewer Change Over . $ -
Water Change Over $ -
28 Sac Retainage Fee $ 322,00 $ 322.00 .
28 Sewer Admin, Fee $ 420,00 $ 420.00 .
29 Certificate of Occupancy $ 116,00 ,$ 116,00 .
29 License Verification Fee $ 145,00 $ 145,00
Reinspection Fee :$ -
20 Contractor License $ 500,00 $ 500,00
17 Rental License $ 850,00 $ 850,00
Health Authority $ -
$ -
474 TOTALS $ 206,934,18 $ 8.015,08 $ 214.949,26
Total Number of Homes YTD 2001 84
J Total Number of Homes YTD 2000 130
Total Valuation YTD - 2001 $ 43,456,402,00 .
Total Valuation YTD - 2000 : $ 18,807,572.00
Total Building Department Income YTD- 2001 $ 390.240.47
Total Building Department Income YTD- ' 2000 $ 288,935.99
\
'\
)
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, ? ANDOVER, MINNESOTA 55304 ? (763) 755-5100
FAX (763) 755-8923 ? WWW,CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Payment of Claims
DATE: June 5,2001
INTRODUCTION
'\
. I Attached are disbursement edit lists totaling $226,424.42 for claims related to the going
business of the City of Andover.
DISCUSSION
Claims totaling $74,639.85 on disbursement edit list #1 dated 05-22-01 have been issued and
released.
Claims totaling $49,518.23 on disbursement edit list #2 dated 05-29-01 have been issued and
released.
Claims totaling $102,266.34 on disbursement edit list #3 dated 06-05-01 will be issued and
released upon Council approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department
budgets and projects.
,
/
.
"\
I
I
Mayor and Council Members
June 5, 2001
Page 2 of2
ACTION REQUIRED
The Andover City Council is requested to approve total Claims in the amount of $226,424.42
and sign below:
Mayor
Mike Gamache
Councilmembers
Don Jacobson
Mike Knight
I
Ken Orttel
Julie Trude
Respectfully submitted,
\ l\
' \.
~ \ijv.. - -
J Iml Dickinson
Attachments
'\
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