HomeMy WebLinkAboutCC May 1, 2001
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304' (763) 755-5100 FAX (763) 755-8923
Regular City Council Meeting - Tuesday, May 1, 2001 agenda
Call to Order - 7 :00 PM
Resident Forum Bookmark
Agenda Approval ~
Approval of Minutes minutes
Proclamation/National Public Works Week
Consent Items
1. Request Support for Grant Application/Fire Department firedept
2. Award Bid/00-37/Townhomes of Woodland Creek bid0037
3, Approve Resolution for Establishing Compliance with Reimbursement Bond/00-37/ bondOO37
Townhomes of Woodland Creek
4, Order Quotes/O 1-11/200 1 Pllvement Markings qt01l1
5, Accept Petition/Order Feasibility Report/00-43/Natures Run petOO43
6, Accept PetitiOn/Order Feasibility Report/O 1-12/New Elementary School & pet01l2
Verdin Street NW Intersection
'\ 7. Order Feasibility Report/OI-13Nerdin Street NW Bikeway/Walkway Trail ord01l3
'\ ) . 8. Water Week Poster Contest Winner contest
9. Release Letter of Credit/Shadow brook 6lhAdditionlUrban Plat/Special Assessments locshadow6
10, Approve LMC Request for.Support/Sales Tax Imc
Discussion Items
11, Call for Bond Sale bondsale
12. Discuss Feasibility Report/00-42/Aztec Estates discOO42
13. Approve Sanctuary at Kelsey-Round Lake Park kelseyrd
14. Approve Resolution Establishing New "Institutional" Water Connection Rate waterrate
15, Review Infonnation/00-18/ Andover Boulevard Extension Street Width streetOO18
16. Discuss Status of Ordinance 109 (Snowmobiles) and Ordinance 240 (Fireann DischargelHunting)ordlO9
17. Authorize Creation of a City Sports Complex Task Force taskforce
Staff Items
18. Schedule Joint Meeting with Planning and Zoning Commission/Tree Preservation Policy jointpz
19. Set Date for Tour of Public Water Treatment Facilities tour
Mayor/Council Input
Payment of Claims
Adjournment
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CITY OF ANDOVER
\ REQUEST FOR COUNCIL ACTION
I
DATE: May 1. 2001
AGENDA SECTION ORIGINATING DEPARTMENT
Approval of Minutes City Clerk
ITEM NO.
Approval of Minutes
The City Council is requested to approve the following minutes:
April 17, 2001 Regular Meeting
(On Page 7 under Approve Update on
Hamilton Square Letter of Credit where it
says Mr. Davidson it should be changed to
/ Mr. Dickinson. Also on Page 9 under
Approve Plans and Specs/ Andover
Boulevard Extension, second paragraph
where it says Mr. Davidson, it should be
changed to Mr. Dickinson.)
April 19, 2001 Special Meeting
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CITY OF ANDOVER
OFFICE OF THE MAYOR
PROCLAMATION
WHEREAS, Public Works services provided in our community are an integral part
of our citizens' everyday lives; and
WHEREAS, the support of an understanding and informed citizenry is vital to the
efficient operation of Public Works systems and programs such as water, sewers,
streets and highways, parks, signs, public buildings, vehicle maintenance and
recycling programs; and
WHEREAS, the health, safety and comfort of this community greatly depends on
these facilities and services; and
WHEREAS, the quality and effectiveness of these facilities, as well as their
, planning, design, and construction, is vitally dependent upon the efforts and skill of
/ Public Works officials; and
WHEREAS, the efficiency of the qualified and dedicated personnel who staff
Public Works departments is materially influenced by the people's attitude and
understanding of the importance of the work they perform,
NOW, THEREFORE, I, Michael R. Gamache , Mayor of the City of
Andover, do hereby proclaim the week of May 20-26. 2001 as
"National Public Works Week"
in the City of Andover, and I call upon all citizens and civic organizations to
acquaint themselves with the issues involved in providing our Public Works and to
recognize the contributions which Public Works officials make every day to our
health, safety, comfort, and quality of life.
Given under my hand and Seal of the City of Andover this L day of Mav. 2001.
Michael R. Gamache - Mayor
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: May 1.2001
AGENDA SECTION ORIGINATING DEPARTMENT
Non Discussion Fire Department
ITEM NO.
\. Request Support for Grant Application/Fire Department
This is an informational item for the Mayor and City Council. The fire department is currently working
on a Federal Grant application that has to be submitted to the Federal Emergency Management Agency
no later than May 2,2001. The President has included $100 million dollars in the budget this year for the
United States fire service needs.
There are six categories that the money will be divided in to. Each fire department applying for grant
money must choose from one or no more that two of the categories. The list includes training, wellness
and fitness, vehicles, firefighting equipment, personal protective equipment, or fire prevention programs.
The Andover fire department will be submitting a request for approximately $35,000 to purchase special
, technical rescue equipment and also to get specialized training in the use of the equipment. The technical
/ , rescue equipment would be used for confined space rescue, trench rescue, high-level rescue, and ice and
water rescue.
It is the understanding of the fire department that the final selection of grant winners will be done some
time prior to September 1,2001. It should also be noted that the grants are matching grants with local
communities responsible for 10% cost sharing. The 2001 fire department operating budget should be
able to fund the Andover share of the grant. The fire department will keep City Council informed with
any new information regarding the grant application.
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~ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: Mav 1. 2001
AGENDA SECTION ORIGINATING DEPARTMENT
Consent Item Scott Erickson, ~L
Engineering
ITEM NO.
Award Bid/00-37/Townhomes of Woodland Creek
cJ.
/NTRODUCTlON
Woodland Development Corporation previously petitioned the City for the installation of streets
and City utilities for the Townhomes of Woodland Creek,
DISCUSS/ON
Woodland Development Corporation has filed their final plat, entered into the development
contract and has paid all required escrows for this project.
ACTION REQUESTED
The City Council is requested to approve the resolution awarding the contract to WB Miller,
Inc, in the amount of $155,871.48 for the Townhomes of Woodland Creek, Project 00-37.
Bids received are as follows:
Contractor Bid Amount
WB Miller, Inc. $155,871.48
Volk Sewer & Water $156,872.47
Kober Excavating, Inc. $163,952.85
Hydrocon, Inc, $165',342.90
Burschville Construction, Inc, $173,240.60
Redstone Construction Co" Inc. $174,296.60
Barbarossa & Sons, Inc. $181,407.15
Don Zappa & Sons Excavating, Inc. $184,037.50
Northdale Construction $185,691.56
Randy Kramer Excavating, Inc, $192,119.34
Engineer's Estimate $176,781,52
WB Miller, Inc, has successfully performed other projects for the City.
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CITY OF ANDOVER
COUNTY OF ANOKA
'\ STATE OF MINNESOTA
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RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION AWARDING CONTRACT FOR THE IMPROVEMENT OF
PROJECT NO. 00-37 FOR THE TOWNHOMES OF WOODLAND
CREEK.
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No, 048-01 , dated March 20 , 2001, bids were received, opened
and tabulated according to law with results as follows:
WB Miller, Inc. $155,871.48
Volk Sewer & Water $156,872.47
Kober Excavating, Inc. $163,952.85
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate WB Miller. Inc, as
being the apparent low bidder.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with WB Miller. Inc. in the amount of
'\ $155.871.48 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this L day of Mav ,2001 ,with
Councilmembers voting in favor of
the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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TABULATION OF BIDS
CITY OF ANDOVER
,
PROJECT: Proiect 00-37 BIDS OPEN: April 26. 2001
Townhomes of Woodland Creek 10:00 AM
BID . BID ..BID. . .
. COMPANY.. ...
...... ... '--'. RECEIVED. BOND.... AMOUNT
.. . .< .. . ..
~ Redstone Construction ./ l~'-- .1$ /7~ Z96. 60
Co" Inc. /
~ Burschville Construction, ~ ~ IJj73,ZLfO.60
Inc. Ji/B1 ~o7./S;-
3> Barbarossa & Sons, Inc. .....--/ ~
,
ry WB Miller, Inc. ~ ~ J!J/SSI67/HB
North Valley, Inc,
C.W. Houle, Inc.
.
~ Northdale Construction /' ~ .:/f / 8~.b1 / . s-6
Ryan Contracting Co.
, .
Kuechle Underground, Inc.
rID Don Zappa & Sons / L'-- JJ/!3'i, {)37. ~O
Excavating, Inc.
Bauerly Companies .
RP, Utilities, Inc.
Meadowvale Construction,
Inc, :1/-63> Q5Z.eC'.
~ Kober Excavating, Inc. ;../ i.--"
it / 6S-, :5 42. '70
l'it Hydrocon, Inc. ..-- /....---
r-?\ Volk Sewer & Water V I.J /5:bl87z.47
?:J L--"
~ Randy Kramer Excavating, ./ L..--- jJ /12, /10;. 3'7
Inc. $176,781.52
ENGINEER'S ESTIMATE
0037list.doc
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~ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\ DATE Mav 1. 2001
,
AGENDA SECTION ORIGINATING DEPARTMENT
Consent Item Scott Erickson, ~~
Engineering
ITEM NO.
Approve Resolution for Establishing Compliance with
seimbursement Bond/00-37/Townhomes of Woodland Creek
INTRODUCTION
All improvement projects which have the potential to be "bonded" for require a resolution be
passed indicating the City's intent to bond.
DISCUSSION
The attached resolution addresses the IRS requirement of the City to declare its official intent
to reimburse itself for the project through bonding,
ACTION REQUESTED
, The City Council is requested to approve the resolution establishing compliance with
/ reimbursement bond regulations under the internal revenue code. The resolution relates to
the City bonding for public improvement projects, This is a new resolution and procedure we
are required to implement for all bonded improvement projects,
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE
UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH
REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE.
WHEREAS, the Internal Revenue Service has issued Section 1,103-18 of the Income Tax
Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of
which are to be used to reimburse the City for project expenditures made by the City prior to the time of
the issuance of the bonds; and
WHEREAS, the Regulations generally require that the City make a prior declaration of its official
intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued
borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of
such borrowing within one year of the payment of the expenditure or, if longer, within one year of the
date the project is placed in service, and that the expenditure be a capital expenditure; and
WHEREAS, the City desires to comply with requirements of the Regulations with respect to
certain projects hereinafter identified;
NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopt a "declaration
/ of official intent" pursuant to Section 1,103-18 of the Regulations.
1, Official Intent Declaration
(a) The City proposes to undertake the following projects described on Exhibit A attached
hereto.
(b) Other than (i) expenditures to be paid or reimbursed from sources other than a
borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition
provision of Section 1.103-18(1 )(2) of the Regulations or (iii) expenditures constituting
preliminary expenditures as defined in Section 1.103(1 )(2) of the Regulations, no
expenditures for the foregoing projects as identified on Exhibit A have heretofore been
made by the City and no expenditures will be made by the City until after the date of this
Resolution,
(c) The City reasonably expects to reimburse the City expenditures made for costs of
designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City
after the date of payment of all or a portion of the costs. All reimbursed expenditures
shall be capital expenditures as defined in Section 1.150-1 (h) of the Regulations,
(d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18
of the Regulations.
2. BudQetarv Matters, As of the date hereof, there are no City funds reserved, allocated on a
, / long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a
long-term bases or otherwise set aside) to provide permanent financing for the expenditures
related to the projects, other than pursuant to the issuance of the Bonds, This resolution,
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therefore, is determined to be consistent with the City's budgetary and financial
circumstances as they exist or are reasonably foreseeable on the date hereof, all within the
meaning and content of the Regulations.
3. FilinQ. This resolution shall be filed within 30 days of its adoption in the publicly available
official books and records of the City. This resolution shall be available for inspection at the
office of the City Clerk at the City Hall (which is the main administrative office of the City)
during normal business hours of the City on every business day until the date of issuance of
the Bonds,
4. Reimbursement Allocations. The City's financial officer shall be responsible for making the
"reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing
used by the City to make payment of the prior costs of the projects. Each allocation shall be
evidenced by an entry on the official books and records of the City maintained for the Bonds,
shall specifically identify the actual prior expenditure being reimbursed or, in the case
reimbursement of a fund or account in accordance with Section 1,103-18, the fund or account
from which the expenditure was paid, and shall be effective to relieve the proceeds of the
Bonds from any restriction under the bond resolution or other relevant legal documents for the
Bonds, and under any applicable state statute, which would apply to the unspent proceeds of
the Bonds.
MOTION seconded by Councilmember and adopted by the City Council
of the City of Andover on this 1 sl day of May ,2001 . with Councilmembers_
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was passed.
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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EXHIBIT A
Project Descriptions:
Townhomes of Woodland Creek, Project 00-37
Estimated Cost to be
Reimbursed from
Bond Proceeds:
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~ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\ DATE: Mav 1. 2001
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AGENDA SECTION ORIGINATING DEPARTMENT
Consent Item ~d Haas, d L
Engineering ,
ITEM NO.
Order Quotes/01-11/2001 Pavement Markings
Y.
/NTRODUCTlON
Pavement markings are done on an annual basis mostly on the State Aid system and a few of
other local city streets.
DISCUSSION
This is budgeted annually item from the Public Works Streets and Highway Department. The
City also receives maintenance funds from State Aid to mark the State Aid streets.
The estimated cost to do this will be in the neighborhood of $8,000-$10,000,
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/ ACTION REQUESTED
The City Council is requested to approve authorizing staff to obtain quotes for pavement
markings, Project 01-11.
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~ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: Mav 1. 2001
I
AGENDA SECTION ORIGINATING DEPARTMENT
Consent Item Scott ~rick~on, &f
EngIneering
ITEM NO.
Accept Petition/Order Feasibility Report!
00-43/Natures Run
0,
/NTRODUCTlON
William Hupp/Hupper Homes has petitioned the City to prepare a feasibility report for the
Natures Run development.
DISCUSS/ON
The developer, Hupper Homes, has received contingent preliminary plat approval for his site
and has deposited the necessary escrows to proceed with the feasibility report.
ACTION REQUESTED
\ The City Council is requested to approve the resolution declaring adequacy of petition and
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ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain,
street and storm sewer for Project 00-43, Natures Run,
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER , PROJECT NO.
00-43, IN THE NATURES RUN AREA,
WHEREAS, the City Council has received a petition, dated April 15. 2001,
requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of 100%
of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
that:
1. The petition is hereby declared to be 100% of owners of property affected, thereby
making the petition unanimous.
2, Escrow amount for feasibility report is $1,000.00
, 3, The proposed improvement is hereby referred to TKDA and they are instructed to
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provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 1st day of Mav ,2001, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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ffi~3
" Date: 4-15-01
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To: City Engineer
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
From: William Hupp / Hupper Homes
1650 Andover Blvd NW
Andover, MN 55304
Subject: RE Natures Run Subdivision
Dear, Mr. Scott Erickson
Hupper Homes / William Hupp does hereby petition for improvements by
The construction of water mains, sanitary sewer, storm sewer and streets with curb and
gutter with the costs of the improvement to be assessed against the benefiting property
which is described as: Natures Run.
J
Said petition is unanimous and the public hearing may be waived.
We Request that a feasibility report to be prepared as soon as possible, We enclosed a
check for $1000.00 for the feasibility report expenses,
Sincerely,
William Hupp/Hupper Homes
,~1J~' ~
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~ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: May 1. 2001
AGENDA SECTION ORIGINATING DEPARTMENT
Consent Item d[
Scott Erickson,
ITEM NO. Engineering
Accept Petition/Order Feasibility Reportl01-12/
New Elementary School & Verdin Street NW Intersection
(0.
INTRODUCTION
The Anoka Hennepin School District has petitioned the City of Andover to perform the
necessary intersection improvements for the new elementary school currently under
construction on Verdin Street NW.
DISCUSSION
A requirement of the development of the Verdin Street Elementary School is the construction
of turn lanes on Verdin Street NW at the entrance to the elementary school. As Verdin Street
NW is a County road, the Anoka County Highway department has identified what intersection
improvements are necessary. The School District has petitioned the City of Andover to
; contract for the improvements and assess the District for all of the costs associated with it.
ACTION REQUESTED
The City Council is requested to approve the resolution accepting the petition for entrance
improvements at the intersection of the new elementary school on Verdin Street NW as
requested by Anoka-Hennepin School District #11,
I
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
ENTRANCE IMPROVEMENTS AT THE INTERSECTION OF THE NEW
ELEMENTARY SCHOOL ON VERDIN STREET NW, PROJECT NO. 01-12.
WHEREAS, the City Council has received a petition, dated April 11. 2001,
requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of 100%
of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
that:
1. The petition is hereby declared to be 100% of owners of property affected, thereby
making the petition unanimous,
2. Escrow amount for feasibility report is $1.000,00
I 3. The proposed improvement is hereby referred to McCombs. Frank. Roos &
Associates and they are instructed to provide the City Council with a
feasibility report.
MOTION seconded by Council member and adopted by the
City Council at a reQular meeting this L day of Mav , 2001, with
Council members voting in
favor of the resolution, and Council members voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
O[-\~
SCHOOL BOARD: Anoka Educational Service Center
Michael Sullivan, ~hair , ...................................,........................,......'..,....................................................,......................................H... ~i...~~.i{i.I:~fri0rf8 11299 Hanson Boulevard NW
Dr. Scott D. Wenzel, Vzce Chazr i"d;;;~,_""~.&.~L;,J. C R'd M' t 55433
1: R'de Cle k F'''''''''~ww"" . oon apl s, mneso a
Dom'leC! mak ;n, r iiZ;j-......:.:."l ennenln (763) 506-1000
anze 00, aeasurer 'J:"
Denise Dittrich, Director Independent School District 11 (763) 506,1003 FAX
Jerry Newton, Director '. (763) 506-1180 TrY
Dr. Roger Gzroux, Superzntendent
RECEIVED
April 9, 2001
.p;-I,l
APR I I ic~:\
S~ott Erickson, City Engineer eLI-V n F ;" -;; ;-:~'7-' \.,
CIty of Andover \ \ \) :__ w'__" ,", ,,'_
1685 Crosstown Boulevard NW
Andover, MN 55304
RE: MUNICIPAL IMPROVEMENTS FOR NEW ELEMENTARY SCHOOL
Dear Mr. Erickson:
The Anoka-Hennepin School District hereby petitions for improvements to CSAH 59 as
necessary for safe access to the new Elementary School on Verdin Street. The District requests
that the costs of these improvements that benefit the property be assessed against the school
property.
As the sole owner of the parcel in question, the District waives the public hearing and our rights
to an assessment hearing and requests that the improvements be assessed over a ten-year period.
Sincerely,
~
Tom Durand
Director of Administrative Services
Anoka-Hennepin School District
cc Superintendent Roger Giroux
Herm Talle, Attorney
Partners in educating all learners for a successful future in an ever-changing world.
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~ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\ DATE: May 1 , 2001
I
AGENDA SECTION ORIGI~G DEPARTMENT
Consent Item dd Haas,
Engineering
ITEM NO. O~
Order Feasibility Reportl01-13/
Verdin Street NW BikewaylWalkway Trail
I,
INTRODUCTION
Due to the new elementary school being constructed along Verdin Street NW north of 168th
Lane NW, there has been a lot of interest from the Park & Recreation Commission and City
Council to see a safe pedestrian route established from the school to the adjacent
neighborhoods.
DISCUSSION
The study would include the cost of constructing the trail, right-of-way issues, funding, etc.
, City staff will be meeting with the neighborhoods adjacent to the new elementary school to see
I if there would be interest in dedicating an easement to the City for the construction of a trail
between the homes for access to the new school versus having a trail constructed along
Verdin Street NW,
ACTION REQUESTED
The City Council is requested to order a feasibility report, Project 01-13, for potential
bikeway/walkway trails in this area,
CITY OF ANDOVER
COUNTY OF ANOKA
, STATE OF MINNESOTA
J
RES, NO.
MOTION by Council member to adopt the following:
A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR
THE IMPROVEMENT OF PROJECT NO. 01-13 FOR THE VERDIN STREET NW
BIKEWA YIWALKWA Y TRAIL.
WHEREAS, the City Council of the City of Andover is cognizant of the need
for improvements, specifically the Verdin Street NW BikewaYlWalkway Trail; and
WHEREAS, the City Council proposes to assess the benefiting property for
all or a portion of the costs of the improvement, pursuant to Minnesota Statutes
429.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1, The City Council is cognizant of the need for improvements.
2, The proposed improvement is hereby referred to the City Enqineer and he
is instructed to provide the City Council with a supplemental feasibility report,
\ MOTION seconded by Council member and adopted by the
/
City Council at a reqular meeting this ~ day of May , 2001, with
Council members voting in
favor of the resolution, and Council members voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
.
/
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/ DATE: May 1.2001
AGENDA SECTION ORIGINATING DEPARTMENT
Consent Item Water Department
Brian Kraabel
ITEM NO.
". Water Week Poster Contest
The Minnesota Rural Water Association is sponsoring a statewide poster contest that is open to a1l3rd
graders. The theme of the contest is Water Conservation. I have been in contact with our community
schools to let them know of this event and if they would be interested in participating. Each school
would pick a winner from their 3rd grade classes and then city staff would pick a winner to go on to the
state contest. The grand prizewinner at the state level would receive a $50.00 savings bond and a picture
in the Minnesota Rural Water Today magazine.
What I would like to do is give each winner from our schools a $25.00 gift certificate for their efforts
and put their pictures in the Andover Today newsletter. I have contacted the City Attorney concerning
this and he did not feel there were any problems with it. The funding for this will come from the Water
I Distribution Fund.
I feel this is a great way to promote our water system and help educate young people at the same time.
- -
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
DATE: May 1.2001
AGENDA SECTION ORIGINATING DEPARTMENT
Non-Discussion/Consent Item
Finance
Brian A. Swanson
ITEM NO.
q~eleaSe Letter of Credit - Shadowbrook 6th Addition - Urban Plat - Special Asse
Release Letter of Credit - Shadowbrook 6th Addition - Urban Plat
Request:
The Andover City Council is requested to approve the release of letter of credit #24-99 in favor of the
City of Andover provided by Northeast Bank on behalf of Bunker LLC. This release results in a
$71,300.00 decrease,
, ,
/
, /
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
DATE: May 1. 2001
AGENDA SECTION ORIGINATING DEPARTMENT
Non-Discussion City Clerk '! i\ .
ITEM NO.
Approve LMC Request for Support/Sales Tax
10,
The City Council is requested to approve a letter to the editor of the Anoka Union supporting
the repeal of sales tax on local government purchases. A sample copy of the letter has been
provided by the League of Minnesota Cities and is attached along with a letter from Gary
Carlson of the League.
, I
. /
--
"
/ 145 University Avenue West, St. Paul, MN 55103-2044
League of Minnesota Cit,'es Phone: (651) 281-1200 (800) 925-1122
CitJ'es promoting exceRenctZ Fax: (651) 281-1299 TDD (651) 281-1290
April 25, 2001
Vicki V olk
Clerk
1685 Crosstown Blvd NW
Andover, MN 55304-2612
Dear Vicki:
In an effort to garner public support for repeal of the sales tax on local government purchases, we
would like you to consider submitting the attached draft letter to the editor explaining how the
sales tax impacts your city residents and community priorities. The Legislature will be debating
tax and spending issues during the remaining weeks of session, so any media attention could help
convince local legislators to support repeal of the sales tax, particularly if the sales tax is
expanded to services.
J The League of Minnesota Cities recently surveyed 201 cities over 2,500 population for their
expenditures in a variety of categories to determine how much sales tax cities pay to the state.
The survey also covered how much more sales tax cities would pay if the base is expanded to
include services but cities are not exempted; how much of the sales tax cities pay in providing
services that may compete with private businesses; and what the impact is on the average citizen
and on city budgets. Your city was one of the 128 that completed the survey. Thank you for
taking the time to help us with this information. (For the complete survey analysis, please contact
Eric Willette, or visit the League's Web site at www.lmnc.org.)
You can help in one additional manner. By submitting a letter or similar press release to your
local media, you can help focus some attention on this important issue and highlight the impacts
this bad policy has on your residents and property owners. If you have any other questions about
this media effort, please contact Laura Petersen at 651.215.4031 or Ipeterse@lmnc.org. If you
have questions about the legislative policy debate, please contact me at 651.281.1255 or
gcarlson@lmnc.org.
Again, thank you for your assistance.
Sincerely,
~~iN
Gary Carlson, director
, / Intergovernmental Relations
AN EQUAL OPPORTUNITY/AFFIRMA TIVE ACTION EMPLOYER
DRAFT LETTER TO EDITOR- SALES TAX EXPANSION,
REPEAL FOR CITIES
[date]
Dear Editor:
Do you know how much of your local property tax dollars are going to help pay for the state's
budget surplus instead of local priorities like [examples]?
Our city pays $122,289 back to the state in sales taxes each year. City property owners pay sales
taxes on city purchases for things like upgrading the wastewater treatment plant or road building
equipment and materials. If the Legislature and the governor decide to expand the sales tax to
include services like engineering, architectural and accounting consultants, then Andover
residents could pay an additional $170,594.
The sales tax on current purchases plus services would translate to each resident paying $12.02.
It also means that our community priorities, like [examples here], have to compete with money
we're sending back to the state's coffers.
In the coming weeks, Gov. Jesse Ventura and legislators will debate the state's budget and tax
issues before they come back home at the end of May. Our local legislators need to understand
the impact this sales tax has on our community priorities. Cities should be exempt from paying
sales tax on our purchases of materials or services. It's a hidden state tax on local property
taxpayers and is just a poor policy.
Sincerely,
[mayor or other city official(s)]
,
CITY OF ANDOVER
, REQUEST FOR COUNCIL ACTION
DATE: May 01. 2001
AGENDA SECTION
ORIGINATING
DEPARTMENT
Discussion Finance \~
ITEM NO. Jim Dkkinson ~
If I for the Sale of Bonds/Ehlers & Associates
Request:
The City Council is requested to approve the resolution providing for the sale of the following:
$4,975,000 G,O. Pennanent Improvement Revolving Fund Bonds Series 200lA
$2,755,000 G,O. State Aid Street Bonds Series 200lB
$1,210,000 G,O. Capital Notes Series 200lC
Presentation:
Bond Sale Reports are provided in the Council packet. Rusty Fifield from Ehlers & Associates
will be presenting the call for the sale and will be available for questions at the meeting.
Background:
$4,975,000 G.O. Permanent Improvement Revolving Fund Bonds Series 2001A
These Bonds are requested to be issued to finance 200 I improvement projects and will be
supported by assessing all costs financed against the benefited propel1ies. The 200 I
improvement projects will include the following:
-Woodland Oaks -Red Pine Estates
-Aztec Estates -Chesterton Commons North 2nd Addition
-Natures Run -Well #8
(Continued)
(Continued)
$2,755,000 G.O. State Aid Street Bonds Series 200lB
These Bonds are being issued to finance the Municipal State Aid (MSA) eligible costs of the
Andover Boulevard Extension Project. It is the intent of the City to pay the entire principal and
interest from the City of Andover's state aid construction and maintenance accounts. Principal
will be paid from the construction account and interest from the maintenance account over a
period of 15 years.
$1,210,000 G.O. Capital Notes Series 2001C
The Notes are being issued pursuant to Council direction through the 2001 budget process. The
proceeds of the Notes will be used to finance the acquisition of capital equipment. It is the
intent of the City to pay the amount of the principal and interest from the tax levy and the Water
and Sewer Funds. A bond supported by the levy will be falling off in 2001 and the proposed
Note's payments are structured to not increase the future debt levy.
The capital equipment to be purchased was assembled by a consensus of the Andover Vehicle
Purchasing Committee through a detailed review of needs and priority for each item requested,
Equipment purchase totals by department for the projected $1,185,000 proceeds are as follows:
Water/Sewer $ 95,850
Streets $ 514,927
Parks $ 249,103
Vehicle Maintenance $ 26,625
Fire $ 305.000
Total $1,185,000
If there are any questions related to the request please contact me at 767-5110.
/
.
RESOLUTION NO.
Resolution Providing for the Sale of
$4,975,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2001A
$2,755,000 G.O. State Aid Street Bonds, Series 2001B
$1,210,000 G.O. Capital Notes, Series 2001C
BE IT RESOLVED by the City Council (the "City Council") of the City of Andover, Minnesota
(the "City") as follows:
1. Background
1.1. The City Council has determined that it is necessary and expedient to issue the following debt
(collectively the "Bonds"):
(a) the $4,975,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2001A to
fmance 2001 improvement projects, including Woodland Oaks, Red Pine Estates, Aztec
Estates, Chesterton Commons North 2nd Addition, Nature's Run, and Well #8.
(b) the $2,755,000 G.O. State Aid Street Bonds, Series 200lB to finance the MSA eligible
costs of the Andover Boulevard Project
(c) the $1,210,000 G.O. Capital Notes, Series 2001C to finance acquisition of capital
equipment.
1.2. The City has designated Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent financial advisor and is therefore authorized to solicit proposals in accordance with
Minnesota Statutes, Section 475.60, Subdivision 2(9).
2. Action
2.1. Authorization; Findings. The City hereby authorizes Ehlers to solicit proposals for the sale of
the Bonds.
2.2. Meeting; Proposal Opening. The City Council shall meet at the time and place to be specified in
the Terms of Proposal for the purpose of considering sealed proposals for, and awarding the sale
of the Bonds. The City Clerk, or designee, shall open proposals at the time and place to be
specified in such Terms of Proposal.
2.3. Terms of Proposal. The terms and conditions of the Bonds and the sale thereof are fully set
forth in the Bond Sale Report and are hereby approved and made a part hereof.
2.4. Official Statement. In connection with said sale, the officers or employees of the City are
hereby authorized to cooperate with Ehlers and participate in the preparation of an official
statement for the Bonds and to execute and deliver it on behalf ofthe City upon its completion.
Adopted this 2nd day of May, 2001.
Clerk Mayor
, ' \
BOND SALE REPORT
$4,975,000
G.O. Permanent Improvement Revolving Fund Bonds,
Series 2001A
City of Andover, Minnesota
May 2, 2001
J I ~l~t~,~,~,~
LEADERS IN PUBLIC fiNANCE i
/ INTRODUCTION
This report describes the proposed plan for the to issue $4,975,000 G.O. Permanent Improvement
Revolving Fund Bonds, Series 2001A. Ehlers & Associates prepared this report in consultation
with Staff and bond counsel. The report describes:
$ Pwpose and components of bond issue.
$ Structure.
$ Other considerations in issuing bonds.
$ Market conditions.
$ Issuing process.
PURPOSE
The $4,975,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2001A (the
"Bonds") are being issued pursuant to Minnesota Statutes, Chapters 475 and 429. The Bonds are
being issued to fmance 2001 improvement projects, including Woodland Oaks, Red Pine Estates,
Aztec Estates, Chesterton Commons North 2nd Addition, Nature's Run, and Well #8.
Financing these projects requires a bond issue in the amount of $4,975,000. The proposed
fmance plan consists of the following sources and uses of funds:
SOURCES USES
Par Amount of Bonds $4,975,000 Project Costs $4,898,900
Up-Front Revenue 0 Costs ofIssuance 26,400
Discount 49,700
Capitalized Interest 0
Other 0
Total Sources $4,975,000 Total Uses $4,975,000
2
Bond Sale Report
STRUCTURE AND REPAYMENT
The Bonds are general obligations of the City and as such are secured by a pledge of the City=s
full faith, credit, and taxing powers. It is the intent of the City to pay the entire amount of
principal and interest from revenues of the Permanent Improvement Revolving Fund.
The City anticipates assessing all costs of financed improvements against benefited properties.
The assessments will be payable in equal annual installments of principal and interest. The
assessments will be levied in 2001 for collection in the years 2002 through 2011. The City
expects that the majority of the assessments will be prepaid as lots are sold for development. The
structure of the bond issues reflects the anticipated prepayment of assessments. If development
slows and assessment revenues are delayed, the Bonds may be paid with other revenues in the
Revolving Fund.
The preliminary projection of debt service and revenues for the Bonds appears in the table below.
Capitalized PIR
Date Principal Rate Interest P&I Interest Funds
2/1/2002 0 0.000% 136,243.33 136,243.33 ----0- 136,243
2/112003 920,000 3.900% 204,365.00 1,124,365.00 1,124,365
2/1/2004 955,000 4.000% 168.485.00 1,123,485.00 1,123,485
2/1/2005 990,000 4.100% 130,285,00 1,120,285.00 1,120,285
2/1/2006 1,035.000 4.200% 89.695.00 1,124,695,00 1,124.695
211/2007 1,075,000 4.300% 46,225.00 1,121,225.00 1,121,225
TOTAl 4.975,000 775,298.33 5.700.298.33
Dated 6/01/2001 Olsts to fin..,ce 4,898.900
Delivsy Date 6/28/2001 Olsts a issu..,ce 26,400
Rrst OJuP(J'I Date 2/01/2002 Oscount 49,700
Capitalized int...est (0)
B(J'Id Year Doll.... 18,632 Oh... 0
Average Ufe 3.745 Years Total issue 4,975,000
Average OJupon 4.16119%
Net Int..-est Olst (NIC) 4.42820%
True Int..-est Olst (1lC) 4.45661 %
The Bonds will be sold June 5, 2001 and be dated June 1,2001. The first interest payment on the
Bonds will be February 1,2002, and semiannually thereafter on August 1 and February 1.
Principal on the Bonds will be due on February 1 in the years 2003 through 2007. We
recommend that Bonds maturing in the years 2005 through 2007 be subject to prepayment at the
discretion of the City on February 1,2004 and any date thereafter.
Page 3
Bond Sale Report
/
OTHER CONSIDERATIONS
Bank Qualified Bonds
We anticipate that the City (in combination with any subordinate taxing jurisdictions or debt
issued in the City's name by 50l(c)3 corporations) will not issue more than a total of
$10,000,000 in tax-exempt debt during this calendar year. This will allow the Bonds to be
designated as bank qualified. Bank qualified status broadens the market and achieves lower
interest rates.
Arbitrage
Rebate: Since the City anticipates issuing more than $5,000,000 in tax-exempt bonds in this
calendar year, the Bonds do not qualify for the small issuer exemption from arbitrage rebate.
The City may avoid rebate requirements by meeting the 2-year test for the expenditure of the
bond proceeds. The proceeds must be spent within the following limit:
Time Limit Percent of Proceeds Spent
6 months 10%
12 months 45%
18 months 75%
24 months 100%
Ongoing: This exemption from rebate does not eliminate the need to comply with other arbitrage
regulations governing the investment of bond proceeds and debt service funds. In particular, the
City should become familiar with the requirements for maintaining a "bona fide" debt and the
potential need to restrict the investment of monies in the debt service fund. These requirements
will be explained in the bond record book received following closing.
Global Book Entry
The Bonds will be global book entry. As "paper less" bonds, you will avoid the costs of bond
printing and annual registrar charges, The City will designate a Paying Agent for the issue. The
Paying Agent will invoice you for the interest semi-annually and on an annual basis for the
principal coming due. You will be charged only for paying agent/transfer agent services
provided by the bank.
Rating
Standard & Poor's will be asked to rate this issue. The City currently has an "A" rating on its
outstanding general obligation bonds. Ehlers will work with City staff to prepare and conduct the
rating review for this issue.
I
Page 4
- -
Bond Sale Report
Continuing Disclosure
Regulations of the Securities and Exchange Commission on the continuing disclosure of
municipal securities apply to long-term securities with an aggregate principal amount of
$1,000,000 or more. Since aggregate amount of this issue is over $1,000,000 and the City has
more than $10,000,000 in total municipal obligations outstanding, you will be obligated to
comply with Full Continuing Disclosure requirements as required by paragraph (b)(5) of Rule
15c2-12 promulgated by the Securities and Exchange Commission under the Securities
Exchange Act of 1934. You will be required to provide certain financial information and
operating data relating to the Bonds annually and to provide notices of the occurrence of certain
material events. In preparing for the sale of the Bonds, Ehlers will work with Staff and Bond
Counsel to draft the certificate that describes the requirements for continuing disclosure related
to this issue.
Existing Debt
Ehlers' routinely monitors outstanding debt to advise the City on refinancing and other debt
management opportunities. The feasibility of refmancing is influenced by both market
conditions and the terms of each bond issue, At this time, none of your existing bond issues
merit refunding. However, several issues should be noted for future debt management
considerations:
/ . We have analyzed the potential for a current refunding of the 1993A, 1997 A and 1997B
bond issues. Each of these issues is eligible for call and prepayment. Under current
market conditions, the lower interest rates do not create sufficient savings to justify the
costs of issuance. We will re-evaluate this refunding ifrates fall in the coming months.
We will also work with Staff to analyze opportunities to refund the debt to create a flow
of funds that better meets your overall improvement fmance program.
. The 1999 Improvement Bonds are first eligible for call on December 1,2001. We will
monitor the potential for refunding this issue as the call date draws nearer.
. The 1995A Improvement Bonds, 1996 Tax Increment Bonds, and 1999 Tax Increment
Bonds can be called beginning in 2003. The savings do not currently justify a refunding
in advance of the call date. We will periodically re-evaluate these issues and advise Staff.
Page 5
Bond Sale Report
ISSUING PROCESS
Following is a tentative schedule for the steps in the issuing process.
May 2, 2001 City Council adopts resolution calling for the sale
of the Bonds.
Week of May 21 Submit draft Official Statement and rating
materials to S&P for credit rating.
Week of May 21 Distribute Official Statement
Week of May 28 Receive credit rating
June 5, 2001 Bond sale
Week of June 25 Bond closing (estimated)
/
Page 6
Bond Sale Report
J
TERMS AND CONDITIONS OF ISSUE
$4,975,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2001A
DATE: May 2, 2001
ISSUER: City of Andover, Minnesota
BOND NAME: $4,975,000 G,O. Permanent Improvement Revolving Fund Bonds,
Series 2001A
BOND ATTORNEY: Briggs & Morgan (Mary Ippel)
PURPOSE: Finance 2001 improvement projects, including Woodland Oaks, Red
Pine Estates, Aztec Estates, Chesterton Commons North 2nd
Addition, and Well #8.
Sale Date: June 5, 2001.
Est. Closing Date: June 1,2001.
Proposal Opening: 11 :30 a.m. office of Ehlers & Associates, Inc.
Proposal Award: 7:00 p.m., City offices.
Type of Sale: Competitive.
Bonds Dated: June 1,2001.
Maturity: February 1 in the years 2003-2007.
Term Bond Option: All dates are inclusive. Bids for the bonds may contain a
maturity schedule providing for any combination of
serial bonds and term bonds, subject to mandatory
redemption, so long as the amounts of principal maturing
or subject to mandatory redemption in each year
conforms to the maturity schedule set forth above.
First Interest: February 1,2002. Interest will be computed on the basis
of a 360-day year of twelve 30-day months and will be
rounded pursuant to rules of the MSRB.
Call Feature: Bonds maturing in the years 2005 through 2007 will be
, subject to redemption prior to final maturity on February
I 1,2004 and on any date thereafter. Notice of such call
shall be given by mailing a notice thereof by registered
Bond Sale Report
/
or certified mail at least thirty (30) days prior to the date
fixed for redemption to the registered owner of each
bond to be redeemed at the address shown on the
registration books.
Minimum Proposal: $4,925,300.
Good Faith: $99,500, payable to the Issuer (Cashiers or Certified
Good Faith Check or wire transfer of funds to Ehlers
Good Faith Escrow or financial surety bond.
Record Date: Close of business on the 15th day (whether or not a
business day) of the immediately preceding month.
CUSIP Numbers: The Issuer will assume no obligation for the assignment
or printing of CUSIP numbers on the Bonds or for the
correctness of any numbers printed thereon, but will
permit such numbers to be printed at the expense of the
purchaser, if the purchaser waives any delay in delivery
occasioned thereby.
Paying Agent: U.S. Bank.
Book Entry: This offering will be issued as fully registered Bonds
and, when issued, will be registered in the name of Cede
& Co., as nominee of The Depository Trust Company,
New York, New York.
Financial Advisor: Ehlers & Associates, Inc.
Rating Requested: Standard & Poor's.
Bank Qualified: Yes.
Continuing Disclosure: Full Undertaking.
/
BOND SALE REPORT
$2,755,000
G.O. State Aid Street Bonds, Series 2001 B
City of Andover, Minnesota
May 2, 2001
, I ~Att~'~E~'~
LEADERS IN PUBLIC FINANCE t
Bond Sale Report
I
INTRODUCTION
This report describes the proposed plan for the to issue $2,755,000 G.O. State Aid Street Bonds,
Series 200 lB. Ehlers & Associates prepared this report in consultation with Staff and bond
counsel. The report describes:
$ Purpose and components of bond issue.
$ Structure.
$ Other considerations in issuing bonds.
$ Market conditions.
$ Issuing process.
PURPOSE
The $2,755,000 G.O. State Aid Street Bonds, Series 2001B (the "Bonds") are being issued
pursuant to Minnesota Statutes, Chapters 475 and Section 162.18. The Bonds are being issued to
finance the MSA eligible costs ofthe Andover Boulevard Project.
Financing these projects requires a bond issue in the amount of$2,755,000. The proposed
finance plan consists of the following sources and uses of funds:
SOURCES USES
Par Amount of Bonds $2,755,000 Project Costs $2,698,000
Up-Front Revenue 0 Costs ofIssuance 19,000
Discount 38,000
Capitalized Interest 0
Other 0
Total Sources $2,755,000 Total Uses $2,755,000
2
Bond Sale Report
/
STRUCTURE AND REPAYMENT
The Bonds are general obligations of the City and as such are secured by a pledge of the City=s
full faith, credit, and taxing powers. Under State Law, the average annual debt service on all
State Aid Street Bonds cannot exceed 50% of the last annual allotment to the construction
preceding the bond issue. Using the 2000 allotment of$555,796, Andover's limitation is
$277,898.
It is the intent ofthe City to pay the entire amount of principal and interest from the annual aid
payments for the construction and maintenance of the State Aid Street System. Principal is paid
from the construction account and interest is paid from the maintenance account. The
preliminary projection of debt service and revenues for the Bonds appears in the table below.
Capitallz8cl Use eX MSA Funds
Date Principal Rate Interest P&I. Interest ConslnJctlon Maintenance
2/112002 ~OO 3,800% 83,570,00 243.570.00 -----0- 160,000 83,570
2/1/2003 125,000 3,900% 119,275,00 244.275.00 125,000 119,275
2/1/2004 130,000 4,000% 114,400.00 244,400.00 130,000 114,400
2/1/2005 135,000 4.100% 109,200,00 244.200.00 135,000 109,200
2/112006 140,000 4,200% 103,665,00 243.665.00 140,000 103,665
2/112007 150,000 4,300% 97,785,00 247,785,00 150,000 97,785
2/112008 155,000 4,400% 91,335.00 246,335.00 155,000 91,335
2/1/2009 160,000 4,500% 84,515.00 244,515.00 160,000 84,515
2/1/2010 170,000 4,600% 77,315.00 247,315,00 170.000 77,315
2/1/2011 175,000 4,700% 69,495.00 244,495,00 175.000 69,495
2/1/2012 185,000 4.750% 61,270.00 246,270.00 185,000 61,270
2/1/2013 195,000 4,800% 52,482.50 247,482.50 195,000 52,483
2/112014 200,000 4,850% 43,122.50 243,122.50 200,000 43,123
2/112015 215,000 4,900% 33,422.50 248,422.50 215,000 33,423
2/112016 225,000 4,950% 22,887.50 247.887.50 225,000 22,888
2/112017 235,000 5,000% 11,750,00 246.750.00 235,000 11,750
TOTAL ~,1bb,OOO 1,1Ib,490.00 3,930,490.00
Dated 610 11200 1 CDsts to finance 2.698,000
Delivery Date 612812001 oms of issuance 19,000
First Coupon Date 210112002 Discount 38,000
Capitalized interest 0
Bond V"" Dollars 24.787 Clher 0
Averaga ute 8,997 Years Total Issue 2,755.000
Averaga Coupon 4,74243%
Ns Interest Cost (Nlq 4,89574% . Averaga annual debt service on all MSA Bands cannot exceed 50% of the 2000
True Interest Cost (1lq 4.92278% allotment for the construction account
The Bonds will be sold June 5, 2001 and be dated June 1,2001. The fIrst interest payment on the
Bonds will be February 1,2002, and semiannually thereafter on August I and February 1.
Principal on the Bonds will be due on February 1 in the years 2003 through 2017. We
recommend that Bonds maturing in the years 2011 through 2017 be subject to prepayment at the
discretion ofthe City on February 1,2010 and any date thereafter.
3
Bond Sale Report
OTHER CONSIDERATIONS
Bank Qualified Bonds
We anticipate that the City (in combination with any subordinate taxing jurisdictions or debt
issued in the City's name by 501(c)3 corporations) will not issue more than a total of
$10,000,000 in tax-exempt debt during this calendar year. This will allow the Bonds to be
designated as bank qualified. Bank qualified status broadens the market and achieves lower
interest rates.
Arbitrage
Rebate: Since the City anticipates issuing more than $5,000,000 in tax-exempt bonds in this
calendar year, the Bonds do not qualify for the small issuer exemption from arbitrage rebate.
The City may avoid rebate requirements by meeting the 2-year test for the expenditure of the
bond proceeds. The proceeds must be spent within the following limit:
Time Limit Percent of Proceeds Spent
6 months 10%
12 months 45%
18 months 75%
24 months 100%
Ongoing: This exemption from rebate does not eliminate the need to comply with other arbitrage
regulations governing the investment of bond proceeds and debt service funds. In particular, the
City should become familiar with the requirements for maintaining a "bona fide" debt and the
potential need to restrict the investment of monies in the debt service fund. These requirements
will be explained in the bond record book received following closing.
Global Book Entry
The Bonds will be global book entry. As "paper less" bonds, you will avoid the costs of bond
printing and annual registrar charges. The City will designate a Paying Agent for the issue. The
Paying Agent will invoice you for the interest semi-annually and on an annual basis for the
principal coming due. You will be charged only for paying agent/transfer agent services
provided by the bank.
Rating
Standard & Poor's will be asked to rate this issue. The City currently has an "A" rating on its
outstanding general obligation bonds. Ehlers will work with City staff to prepare and conduct the
rating review for this issue.
Continuing Disclosure
Regulations of the Securities and Exchange Commission on the continuing disclosure of
4
Bond Sale Report
municipal securities apply to long-term securities with an aggregate principal amount of
$1,000,000 or more. Since aggregate amount of this issue is over $1,000,000 and the City has
more than $10,000,000 in total municipal obligations outstanding, you will be obligated to
comply with Full Continuing Disclosure requirements as required by paragraph (b)(5) of Rule
15c2-12 promulgated by the Securities and Exchange Commission under the Securities
Exchange Act of 1934. You will be required to provide certain fmancial information and
operating data relating to the Bonds annually and to provide notices of the occurrence of certain
material events. In preparing for the sale of the Bonds, Ehlers will work with Staff and Bond
Counsel to draft the certificate that describes the requirements for continuing disclosure related
to this issue.
Existing Debt
Ehlers' routinely monitors outstanding debt to advise the City on refinancing and other debt
management opportunities. The feasibility of refmancing is influenced by both market
conditions and the terms of each bond issue. At this time, none of your existing bond issues
merit refunding. However, several issues should be noted for future debt management
considerations:
. We have analyzed the potential for a current refunding of the 1993A, 1997 A and 1997B
bond issues. Each of these issues is eligible for call and prepayment. Under current
market conditions, the lower interest rates do not create sufficient savings to justify the
costs of issuance. We will re-evaluate this refunding if rates fall in the coming months.
We will also work with Staff to analyze opportunities to refund the debt to create a flow
of funds that better meets your overall improvement finance program.
. The 1999 Improvement Bonds are first eligible for call on December 1,2001. We will
monitor the potential for refunding this issue as the call date draws nearer.
. The 1995A Improvement Bonds, 1996 Tax Increment Bonds, and 1999 Tax Increment
Bonds can be called beginning in 2003. The savings do not currently justify a refunding
in advance of the call date. We will periodically re-evaluate these issues and advise Staff.
5
Bond Sale Report
-'
ISSUING PROCESS
Following is a tentative schedule for the steps in the issuing process.
May 2, 2001 City Council adopts resolution calling for the sale
of the Bonds.
Week of May 21 Submit draft Official Statement and rating
materials to S&P for credit rating.
Week of May 21 Distribute Official Statement
Week of May 28 Receive credit rating
June 5, 2001 Bond sale
Week of June 25 Bond closing (estimated)
6
Bond Sale Report
)
TERMS AND CONDITIONS OF ISSUE
$2,755,000 G.O. State Aid Street Bonds, Series 2001B
DATE: May 2, 2001
ISSUER: City of Andover, Minnesota
BOND NAME: $2,755,000 G.O. State Aid Street Bonds, Series 200lB
BOND ATTORNEY: Briggs & Morgan (Mary Ippel)
PURPOSE: Finance the MSA eligible costs of the Andover Boulevard Project.
Sale Date: June 5, 2001.
Est. Closing Date: June 28,2001.
Proposal Opening: 11 :30 a.m., office of Ehlers & Associates, Inc.
Proposal Award: 7:00 p.m., City offices.
Type of Sale: Competitive.
Bonds Dated: June 1,2001.
Maturity: February 1 in the years 2003-2017.
Term Bond Option: All dates are inclusive. Bids for the bonds may contain a
maturity schedule providing for any combination of
serial bonds and term bonds, subject to mandatory
redemption, so long as the amounts of principal maturing
or subject to mandatory redemption in each year
conforms to the maturity schedule set forth above,
First Interest: February 1,2002. Interest will be computed on the basis
of a 360-day year of twelve 30-day months and will be
rounded pursuant to rules ofthe MSRB.
7
Bond Sale Report
,
Call Feature: Bonds maturing in the years 2011 through 2017 will be
subject to redemption prior to final maturity on February
1,2010 and on any date thereafter. Notice of such call
shall be given by mailing a notice thereof by registered
or certified mail at least thirty (30) days prior to the date
fixed for redemption to the registered owner of each
bond to be redeemed at the address shown on the
registration books,
Minimum Proposal: $2,717,000.
Good Faith: $55,100, payable to the Issuer (Cashiers or Certified
Good Faith Check or wire transfer of funds to Ehlers
Good Faith Escrow or fmancial surety bond.
Record Date: Close of business on the 15th day (whether or not a
business day) of the immediately preceding month.
CUSIP Numbers: The Issuer will assume no obligation for the assignment
or printing of CUSIP numbers on the Bonds or for the
correctness of any numbers printed thereon, but will
permit such numbers to be printed at the expense of the
purchaser, if the purchaser waives any delay in delivery
occasioned thereby.
Paying Agent: U.S. Bank.
Book Entry: This offering will be issued as fully registered Bonds
and, when issued, will be registered in the name of Cede
& Co., as nominee of The Depository Trust Company,
New York, New York.
Financial Advisor: Ehlers & Associates, Inc.
Rating Requested: Standard & Poor's.
Bank Qualified: Yes.
Continuing Disclosure: Full Undertaking.
8
BOND SALE REPORT
$1 ,21 0,000
G.O. Capital Notes, Series 2001 C
City of Andover, Minnesota
May 2, 2001
I ~A~t~'~E~'~
LEADERS IN PUBLIC FINANCE t
~~__-----.-J
Bond Sale Report
\
INTRODUCTION
This report describes the proposed plan for the to issue $1,210,000 G.O. Capital Notes, Series
2001C. Ehlers & Associates prepared this report in consultation with Staff and bond counsel.
The report describes:
$ Pwpose and components of bond issue.
$ Structure.
$ Other considerations in issuing Notes.
$ Market conditions.
$ Issuing process.
PURPOSE
/
The $1,210,000 G.O. Capital Notes, Series 2001C (the "Notes") are being issued pursuant to
Minnesota Statutes, Chapters 475 and Section 412.301. The Notes are being issued to finance
acquisition of capital equipment
Financing these projects requires a bond issue in the amount of$I,210,000. The proposed
finance plan consists of the following sources and uses of funds:
SOURCES USES
Par Amount of Notes $1,210,000 Project Costs $1,185,000
Up-Front Revenue 0 Costs ofIssuance 14,500
Discount 10,500
Capitalized Interest 0
Other 0
Total Sources $1,210,000 Total Uses $1,210,000
/
2
Bond Sale Report
'\
/
STRUCTURE AND REPAYMENT
The Notes are general obligations of the City and as such are secured by a pledge of the City=s
full faith, credit, and taxing powers. It is the intent of the City to pay the entire amount of
principal and interest from a levy of general ad valorem (property) taxes. The City may use other
legally available revenues to pay debt service and abate the levy. The amount of the Notes does
not exceed the statutory threshold for publication of notice and potential reverse referendum.
The preliminary projection of debt service and revenues for the Notes appears in the table below.
Capitalized Levy
Date Principal Rate Interest P&I Interest 105%
2/1/2002 220,000 3.800% 32,343.33 252,343.33 --0 264,961
2/1/2003 230,000 3.900% 40.155.00 270,155.00 283,663
2/1/2004 240,000 4.000% 31,185.00 271,185.00 284,744
2/1/2005 255,000 . 4.100% 21,585.00 276,585.00 290,414
2/1/2006 265,000 4.200% 11.130.00 276,130.00 289,937
TOTAL 1,210.000 136,398.33 1,346,39B.33
Dated 6/01/2001 Olsts to finooce 1,185.000
Del ivsy Date 6/28/2001 Olsts of issuooce 14,500
Rrst Coupoo Date 2/01/2002 Discount 10,500
I Capitalized interest 0
BO'ld Year Doll.... 3.342 Oher 0
Average Ufe 2.762 Yea-s Total issue 1,210,000
Average Coupon 4.08175%
Net Interest Olst (NIC) 4.39596%
True Interest Olst (TIC) 4.42737%
The Notes will be sold June 5, 2001 and be dated June 1,2001. The first interest payment on the
Notes will be February 1,2002, and semiannually thereafter on August 1 and February 1.
Principal on the Notes will be due on February 1 in the years 2002 through 2006. We recommend
that Notes maturing in the year 2006 be subject to prepayment at the discretion of the City on
February 1,2005 and any date thereafter.
OTHER CONSIDERATIONS
Bank Qualified Notes
We anticipate that the City (in combination with any subordinate taxing jurisdictions or debt
issued in the City's name by 501(c)3 corporations) will not issue more than a total of
$10,000,000 in tax-exempt debt during this calendar year. This will allow the Notes to be
designated as bank qualified. Bank qualified status broadens the market an9 achieves lower
interest rates.
.' Arbitrage
Rebate: Since the City anticipates issuing more than $5,000,000 in tax-exempt bonds in this
3
Bond Sale Report
'\
calendar year, the Notes do not qualify for the small issuer exemption from arbitrage rebate. The
City may avoid rebate requirements by meeting the 2-year test for the expenditure of the bond
proceeds. The proceeds must be spent within the following limit:
Time Limit Percent of Proceeds Spent
6 months 10%
12 months 45%
18 months 75%
24 months 100%
Ongoing: This exemption from rebate does not eliminate the need to comply with other arbitrage
regulations governing the investment of bond proceeds and debt service funds. In particular, the
City should become familiar with the requirements for maintaining a "bona fide" debt and the
potential need to restrict the investment of monies in the debt service fund. These requirements
will be explained in the bond record book received following closing.
Global Book Entry
The Notes will be global book entry. As "paper less" bonds, you will avoid the costs of bond
printing and annual registrar charges. The City will designate a Paying Agent for the issue. The
'\ Paying Agent will invoice you for the interest semi-annually and on an annual basis for the
I principal coming due. You will be charged only for paying agent/transfer agent services
provided by the bank.
Rating
Standard & Poor's will be asked to rate this issue. The City currently has an "A" rating on its
outstanding general obligation bonds. Ehlers will work with City staff to prepare and conduct the
rating review for this issue.
Continuing Disclosure
Regulations of the Securities and Exchange Commission on the continuing disclosure of
municipal securities apply to long-term securities with an aggregate principal amount of
$1,000,000 or more. Since aggregate amount of this issue is over $1,000,000 and the City has
more than $10,000,000 in total municipal obligations outstanding, you will be obligated to
comply with Full Continuing Disclosure requirements as required by paragraph (b)(5) of Rule
15c2-12 promulgated by the Securities and Exchange Commission under the Securities
Exchange Act of 1934. You will be required to provide certain financial information and
operating data relating to the Notes annually and to provide notices of the occurrence of certain
material events. In preparing for the sale of the Notes, Ehlers will work with Staff and Bond
Counsel to draft the certificate that describes the requirements for continuing disclosure related
to this issue.
i Existing Debt
Ehlers' routinely monitors outstanding debt to advise the City on refinancing and other debt
4
Bond Sale Report
\
j
management opportunities. The feasibility of refinancing is influenced by both market
conditions and the terms of each bond issue. At this time, none of your existing bond issues
merit refunding. However, several issues should be noted for future debt management
considerations:
. We have analyzed the potential for a current refunding of the 1993A, 1997 A and 1997B
bond issues. Each ofthese issues is eligible for call and prepayment. Under current
market conditions, the lower interest rates do not create sufficient savings to justify the
costs of issuance. We will re-evaluate this refunding if rates fall in the coming months.
We will also work with Staffto analyze opportunities to refund the debt to create a flow
of funds that better meets your overall improvement finance program.
. The 1999 Improvement Bonds are first eligible for call on December 1,2001. We will
monitor the potential for refunding this issue as the call date draws nearer.
. The 1995A Improvement Bonds, 1996 Tax Increment Bonds, and 1999 Tax Increment
Bonds can be called beginning in 2003. The savings do not currently justify a refunding
in advance of the call date. We will periodically re-evaluate these issues and advise Staff.
ISSUING PROCESS
Following is a tentative schedule for the steps in the issuing process.
May 2, 2001 City Council adopts resolution calling for the sale
of the Notes.
Week of May 21 Submit draft Official Statement and rating
materials to S&P for credit rating.
Week of May 21 Distribute Official Statement
Week of May 28 Receive credit rating
June 5, 2001 Sale
Week of June 25 Closing (estimated)
5
Bond Sale Report
'\
TERMS AND CONDITIONS OF ISSUE
$1,210,000 G.O. Capital Notes, Series 2001C
DATE: May 2, 2001
ISSUER: City of Andover, Minnesota
BOND NAME: $1,210,000 G.O. Capital Notes, Series 2001C
BOND ATTORNEY: Briggs & Morgan (Mary Ippel)
PURPOSE: Finance acquisition of capital equipment.
Sale Date: June 5, 2001.
Est. Closing Date: June 1,2001.
Proposal Opening: 11 :30 a.m., office of Ehlers & Associates, Inc.
Proposal Award: 7:00 p.m., City offices.
/
Type of Sale: Competitive.
Notes Dated: June 1,2001.
Maturity: February 1 in the years 2002-2006.
Term Bond Option: All dates are inclusive. Bids for the Notes may contain a
maturity schedule providing for any combination of
serial Notes and term Notes, subject to mandatory
redemption, so long as the amounts of principal maturing
or subject to mandatory redemption in each year
conforms to the maturity schedule set forth above.
First Interest: February 1,2002. Interest will be computed on the basis
of a 360-day year of twelve 30-day months and will be
rounded pursuant to rules of the MSRB.
6
Bond Sale Report
Call Feature: Notes maturing in the year 2006 will be subject to
redemption prior to final maturity on February 1,2005
and on any date thereafter. Notice of such call shall be
given by mailing a notice thereof by registered or
certified mail at least thirty (30) days prior to the date
fixed for redemption to the registered owner of each
bond to be redeemed at the address shown on the
registration books.
Minimum Proposal: $1,199,500.
Good Faith: $24,200, payable to the Issuer (Cashiers or Certified
Good Faith Check or wire transfer of funds to Ehlers
Good Faith Escrow or financial surety bond.
Record Date: Close of business on the 15th day (whether or not a
business day) of the immediately preceding month.
CUSIP Numbers: The Issuer will assume no obligation for the assignment
or printing of CUSIP numbers on the Notes or for the
correctness of any numbers printed thereon, but will
/ permit such numbers to be printed at the expense of the
purchaser, ifthe purchaser waives any delay in delivery
occasioned thereby.
Paying Agent: U.S. Bank.
Book Entry: This offering will be issued as fully registered Notes and,
when issued, will be registered in the name of Cede &
Co., as nominee of The Depository Trust Company, New
York, New York.
Financial Advisor: Ehlers & Associates, Inc.
Rating Requested: Standard & Poor's.
Bank Qualified: Yes.
Continuing Disclosure: Full Undertaking.
7
~ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
, DATE: Mav 1 , 2001
/
AGENDA SECTION ORIGI~G DEPARTMENT
Discussion Item odd Haas,
Parks .
ITEM NO. ,(
QL-
Approve Sanctuary at Kelsey-Round Lake Park
13
INTRODUCTION
This item is being brought forward by the Park & Recreation Commission to discuss the
possibility of approving a sanctuary in a portion of Kelsey-Round Lake and also identify the
area as no trespassing making the area off limits to the public. Attached are the
Commission's comments from the April 5, 2001 meeting for your review.
DISCUSSION
Kelsey-Round Lake Park is the largest City owned park, which is about 120 acres in size. The
park is located on the northwest corner of Round Lake and is identified as a passive (nature)
park. In the past, the park has experienced quite a few problems with snowmobiles and
/ especially four wheelers destroying the habitat that is available in the area of the park, which
includes an island surrounded by wetlands. There are loons and other waterfowl that use the
area as a nesting site. The DNR Conservation Officers and the Anoka County Sheriffs
Department have spent time patrolling the park and issuing tickets. Obviously, the officers
and deputies have other calls and duties that they need to perform and can't be there all the
time.
Staff has reviewed this with DNR personnel and they would encourage that this area be
posted as it is considered a highly used nesting site by all species of waterfowl and birds.
ACTION REQUESTED
The City Council is requested to approve an area along the south end of Kelsey-Round Lake
Park (see attached map) be designated as a sanctuary with no trespassing as recommended
by the Park & Recreation Commission.
,
.J "
.
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Regular Andover Park and Recreation Commission Meeting ~
Minutes - April 5, 2001
Page 10
Mr. Haas explained that what is being proposed are just guidelines to follow if the City were to
put in a ball field.
Chairperson Holthus suggested the drawing state that it's a recommendation from the
Minnesota League of Baseball.
DISCUSS KELSEY-ROUND LAKE PARK/SANCTUARY
Mr. Haas explained that the Commission is being requested to recommend a portion at the
south end of Kelsey-Round Lake Park be posted as a sanctuary with no trespassing.
Commissioner Grabowski mentioned that it won't do any good to post it if it isn't enforced.
Mr. Haas stated that even if 3 or 4 four wheelers are deterred it's accomplished something.
Commissioner Lindahl suggested checking with the DNR, since they could possibly help to
\ enforce it.
.'
Chairperson Holthus suggested Mr. Haas contact the DNR to have them monitor the area. Mr.
Haas mentioned that in the past the DNR has caught some snowmobiles in violation.
Motion by Anderson, seconded by English, to recommend to the City Council approval to
designate a portion of the south end of Kelsey-Round Lake Park to be posted as a sanctuary
with no trespassing. Motion carried on a 7 -ayes, O-nays, O-absent vote.
REVIEW OF NEW BALL FIELD FACILITY PLAN/Ol-2
Mr. Haas explained that the Commission is being requested to review and recOlmnend approval
of the new ball field facility west of the new high school, Project 01-2.
Commissioner Anderson questioned if any of the fields would be used for softball.
Commissioner Blackstad stated that all three fields would be used for softball.
Motion by Blackstad, seconded by Lindahl, to recommend to the City Council approval of
Project 01-2, the ball field facility west of the new high school.
Further Discussion
Commissioner English questioned if all three fields would have a 65-foot baseline. Mr. Haas
stated that they would have a 60-foot baseline.
~ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
, DATE: Mav 1. 2001
, .
AGENDA SECTION ORIGINATING DEPARTMENT
Discussion Item Scott ~rick~on~i
Englneenng
ITEM NO.
Approve Resolution Establishing New
"Institutional" Water Connection Rate
l~.
INTRODUCTION
Currently the City of Andover trunk water rates are defined for residential developments and
non-residential developments (see attached rate schedule). The City Council is requested to
establish a separate rate for institutional developments.
DISCUSSION
The current City of Andover trunk water rate structure identifies water connection charges for
two categories of development, residential and non-residential. The concept of establishing a
\ separate institutional rate arose with our establishment of trunk water fees for the new
\ / Andover High School.
It has been the previous practice of the City to adjust the water connection fees for school
facilities. Both the Andover Elementary School and the Oak View Middle School had their
water connection fees adjusted to one-half of the non-residential rate. The adjustment results
in a rate higher than standard residential rates, but lower than the rates applied to commercial
developments. The establishment of a water connection rate for institutional users would
eliminate the need to make exceptions in these situations and would be consistent with the
past practice of the City in making adjustments for this category of development.
It is suggested the definition of "institutional" uses would correlate to our zoning definition of
public uses. The definition would be, "land owned or operated by municipal, school district,
county, state or other government uses".
Although the establishment of an institutional water connection rate will reduce potential
revenue, it should not have a detrimental impact on our ability to fund trunk improvements.
The City's previous water rate studies (and subsequent structure) have identified the
developable land as residential and has anticipated residential rates to be applied.
ACTION REQUESTED
The City Council is requested to approve the resolution establishing New "Institutional" Water
Connection Rate.
CITY OF ANDOVER
-, COUNTY OF ANOKA
/ STATE OF MINNESOTA
RES. NO.
A RESOLUTION ESTABLISHING INSTITUTIONAL WATER CONNECTION RATE.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
The following permit fees and service charges are herby established for the year 2001.
Unit Connection CharQe
Institutional $1,046.00 per unit or $5,230.00
(Land owned or operated by municipal, per acre which ever is
school district, county, state or other higher
governmental uses)
Adopted by the City Council of the City of Andover this 1st day of Mav ,2001.
CITY OF ANDOVER
/
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
,/
"i
/
/
,
/
\ Hydrant Meter Deposit and Rental Rates
/ Hydrant Meter Size: Rental Rate:
5/8" hydrant meter setup $250.00 Deposit $4.00 per day for the first seven (7) days
$2.00 per day therafter for full rental period
3" hydrant meter setup $600.00 Deposit $5.00 per day for the first thirty (30) days
$3.00 per day thereafter for full rental period
3" hydrant meter w/backfiow prevent $1,000.00 Deposit $6.00 per day for the first thirty (30) days
$4.00 er da thereafter for full rental period
Service Charges
Testing o to 6" Meters Cost plus 25%
Labor Fees Union Scale Plus 25%
Violation Penalties
Shut-off (7 a.m. - 3 p.m.) $50.00
Shut-off (after hours) $75.00
Water Meter Charges
5/8" Meter $125.00
314" Meter (short lay length) $150.00
1" Meter $300.00
1 1/2" Meter $500.00 ElC,~h""S rc-te.
$700.00
Cost plus 25% handling S t- r.... c...'hJ :-<...
$32.00 per F.F. (estimate)
4
$1,046.00
Water Area C arges
Residential and Commercial $1,686.00 per acre
Water Usage Rates
Billed Qtrly $7.30 Base Rate
$1.03 per 1,000 for 1st 10,000 Gal.
$1.06 per 1,000 for 10,001 through 20,000
$1.10 per 1,000 for 20,001 through 35,000
$1.17 per 1,000 for 35,001 through 60,000
$1.25 per 1,000 for 60,001 through 100,000
$1.40 per 1,000 for 100,001 through 200,000
$1.65 per 1,000 for 200,001 and above
$8.30
10%
Adopted by the City Council of the City of Andover.this 19th day of December, 2000.
CITY OF ANDOVER
Attest:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
g:dataleveryonelO1 feesffees.xls revised 12115100
revised 2/21/01
Page 7
---
-. .
; Noka
SCHOOL BOARD: Educational Service Center
/ ) Michael Sullivan, Chair 11299 Hanson Boulevard NW
\ - I H~~
-" Dr. Scott D. Wenzel, Vice Chair :1;;';;;,.:;;,] -ennepi~ Coon Rapids, Minnesota 55433
Tom Heidemann, Clerk (763) 506-1000
Daniel Cook, Treasurer
Denise Dittrich, Director Independent School District 11 (763) 506-1003 FAX
Jerry Newton, Director Dr. Roger Giroux, Superintendent (763) 506-1180 TTY
(.... ~ 1\:;-- r-..
R" ~.\ ;-'!
" L.'v ,-; ; ';::.'::._-0
April 9, 2001 ll1P~1 ~:c_c i
ern! ,.;: - .
d I I.', ,~_ -
Scott Erickson, City Engineer
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
RE: MUNICIPAL IMPROVEMENTS FOR NEW HIGH SCHOOL
:) Dear Mr. Erickson:
The Anoka-Hennepin School District hereby petitions for improvements ofwatermain, sanitary
sewer, storm sewer and streets as necessary for the construction and operation of the new
Andover High School on Crosstown Boulevard. The District requests that the costs ofthese
improvements that benefit the property be assessed against the school property. It is further
requested that the City consider continuing its practice of charging a reduced rate for the water
connection fee. I have attached worksheets from the construction of the Andover Elementary
building in 1988, the Oakview Middle School in 1994 and the addition to Andover Elementary in
1995 which show that the City has recognized in the past that a school project is not a commercial
development and should not be treated as such.
Presuming an affirmative action on our request, as the sole owner of the parcel in question, the
District waives the public hearing and our rights to an assessment hearing and requests that the
improvements be assessed over a ten-year period.
Sincerely,
Tom Durand
Director of Administrative Services
Anoka-Hennepin School District
~-) cc Superintendent Roger Giroux
Herm Tal1e, Attorney
Partners in educating all learners for a successful future in an ever-changing world.
~ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\ DATE: Mav 1,2001
AGENDA SECTION ORIGINATING DEPAdlENT
Discussion Item Scott Erickson
Engineering
ITEM NO.
Review Information/00-18/Andover Boulevard Extension Street Width
10,
INTRODUCTION
At the April 17, 2001 City Council meeting the Council approved a "No Parking" resolution for
the new extension of Andover Boulevard west of Crosstown Boulevard. During that discussion
the Council requested that input be solicited from the Anoka County Sheriffs Office and the
Anoka Hennepin School District regarding their views regarding allowing parking along this
route.
DISCUSSION
Staff has contacted both agencies regarding this issue and have obtained a written response
from the Anoka County Sheriffs Office (see attached memo) and a verbal response from Mr.
Tom Durand of the Anoka Hennepin School District. Mr. Durand has indicated that although
additional parking is always welcome he would not disagree with the recommendations of the
traffic engineer or the Anoka County Sheriffs Department as to the safety aspects they have
identified.
The school district will also be providing a traffic management plan, which will establish a
program to effectively handle any special event and overflow parking needs at the high school.
ACTION REQUESTED
The City Council is requested to review this information and provide direction regarding the
need to widen Andover Boulevard to accommodate parking. Based upon the information we
have reviewed we are continuing to recommend that "No Parking" remain the designation
along this route and no additional widening be included in the project plans.
Cl
/,1\\
~') Office of the Sheriff
u-i.~~:<;~%..\\
'\ .?::::;/ '?~. 'f~'~ -';:cTJ
) ~'('1Y Anoka County
'~. . .1;:') Sheriff Larry Podany
{'Ia- ~/
\" ~A - o~"t/
/!~ ___~Cj ~\ 325 East Main Street, Anoka, MN 55303-2489 (612)323-5000 FAX (612)422-7503
~,
0
DATE: April 19,2001
MEMO TO: Scott Erickson
Andover City Engineer
FROM: Captain Larry Klink~ K'
SUBJECT: Parking on Andover Blvd. Ext.
In response to your memo dated April 18, 2001, I have reviewed the map and report from Glen
Van Wormer. I must concur with Mr. Van Wormer's assessment of the parking problems that
would occur if parking was allowed on Andover Blvd. Ext. Although the boulevard extension is
) currently planned to be a dead-end street at the ball fields on the west side of the school, it has
. been pointed out to me that there may be future plans to make this a through street. If parking
were allowed on Andover Blvd. and this becomes a through street, this would only magnify the
problem of mixing pedestrian and vehicular traffic.
It would be the position of the Sheriff's Office to discourage engineering Andover Blvd. Ext. to
allow parking. In the peak times of school starting and ending its day, vehicular traffic alone
becomes so congested that it creates its own hazards. One needs only to point out the accident
that recently occurred at Anoka High School in which a young female student was critically
injured while exiting the high school onto Bunker Lake Blvd. As Mr. Van Wormer points out,
students park off site for various reasons and in reviewing the map I would go one step further to
recommend no parking signs along 146th Ave. and 148th Ave. east of Crosstown Blvd., and for
149th Ave. west of Crosstown Blvd. and north of the high school. This, however, could be
evaluated during the first school year.
I appreciate the opportunity for this input. If you request further information or assistance please
do not hesitate to contact me at 763-754-4525.
LK:nc
cc: John Erar, Andover City Administrator
Chief Deputy Andersohn
Lt. Dave King
'\
Affirmative Action/Equal Opportunity Employer
MEMORANDUM
,
3535 Vadnais Center Drive, 51. Paul, MN 55110-5196 651.490.2000 800.325.2055 651.490.2150 FAX
TO: Scott Erickson, City Engineer, City of Andover
FROM: Glen Van Wormer, P.E., Manager Transportati ineering Group
DATE: April 17,2001 r-L;~C::~C.:;:J . 1
I" I
,
RE: Andover, Minnesota ~R I 8 L, j I
Andover Boulevard Parking for High School
C/-' .----
SEH No. A-ANDOVOO02.00 ~ t" r:._ _-.-. -:----~
, i L:- ,. .'.
. . '.,
--
During the concept development of both Andover Boulevard, west of Crosstown Boulevard and
the new high school, consideration was given to providing parking on Andover Boulevard as
either an overflow or for daily use by the school. For several reasons, this was not felt to be a
good idea and was not included in the plans.
We have had traffic operations experience with parking at several other metropolitan area high
schools. At some of the schools, on-street parking becomes necessary because of the lack of
/ capacity for on-site parking. Where parking spaces are not available, a number of problems exist
with students 'attempting to find a parking spot in either nearby residential areas, along major
streets, or even in commercial lots. At other schools, the cost of a parking permit drives some
students to try to find off-site parking. At others, some students choose to park off site so they
can beat the crowd in leaving the school at dismissal time. Whatever the reason, there are some
similar concerns over on-street parking near a high school.
The major concern is the creation of a mix of pedestrians and vehicles in the area. Drivers and
passengers exiting the vehicle immediately become pedestrians. This can be a conflict where
they are exiting from the vehicle into a lane of traffic, especially if there is either heavy or high
speed travel. For other drivers and passengers, they go directly from their vehicle across the
street creating a pedestriapJvehicle conflict. At Andover Boulevard, students parbng on the
north side of the street will only have the conflict between their exit from the vehicle and
westbound traffic. For students parking on the south side, it becomes a crossing problem with
both eastbound and westbound traffic. Students will generally exit their vehicle and then head
directly across the street to the north side sidewalk and their ultimate route to the school. Thus,
parking on the south side will create a continuous pedestrian crossing concern.
There currently is no direct route from Andover Boulevard to the school. A sidewalk is provided
along the north side of the roadway, but there is no sidewalk along the entrance to the school or
through the parking area. Thus, students will be mixed with traffic entering the school site.
Their option is to cross the open area and the practice fields to reach the parking lots or other
portions of the traffic circulation system. Once again, they become part of a pedestrian/vehicle
conflict as they cross the access road and enter into the parking lot area.
Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer
Scott Erickson
April 17,2001
Page 2
/
A third concern is that parking on Andover Boulevard would be parallel and there will be
maneuvering to enter spaces unless each driver parks behind the last previously parked vehicle.
A parallel parking maneuver does require coordination and cooperation from following vehicles
and does create a delay while the vehicle is being maneuvered.
Exiting the parallel parking space is also a concern. At school dismissal times, there will be a
fairly continuous flow of traffic from the parking lot exit onto Andover Boulevard towards
Crosstown Boulevard. This means that eastbound traffic and vehicles leaving the south side
parking areas will be in conflict. Vehicles leaving the north side parking areas will have to either
enter the school site, travel all the way to the cul-de-sac west of the school entrance, or make aU
turn in the middle of the street. With continuous flow, any vehicle parked on Andover
Boulevard will face conflicts and delays.
Complicating the concerns is the fact that most high school drivers are relatively new and
although they may have good training, they are short on experience. This in combination with
distractions such as passengers and nearby pedestrians, or an occasional tendency to try to attract
attention heighten the concern over the conflicts and the unique maneuvers.
For these several reasons, it was felt that allowing parking along Andover Boulevard would not
be in the best interest of motorist and pedestrian safety. It would be far better to provide
adequate parking at other locations and to preserve Andover Boulevard for vehicle travel without
constant conflicts with parking vehicles or pedestrians.
If parking were added, it would also be necessary to widen the roadway by at least two feet to
adequately provide the parking area. The additional two or more feet does add to the cost and to
the additional wetland fill. It would also be desirable to add additional pedestrian provisions on
the school site and use a combination of barriers and sidewalks to try to direct the pedestrians to
the safest route.
It therefore appears desirable to continue with the prohibition of parking along Andover
Boulevard. If you have questions or need additional information, please feel free to call me at
651.490.2045.
sah
c: Todd Blank, SEH
Chad Setterholm, SEH
\\<;pfi les2\corpdoc\wp\pro jects\ab\andov\00Q2\c\erickson. a 17 .doc
/
CITY OF ANDOVER
REQUEST FOR CITY COUNCIL ACTION
DATE: May 1. 2001
AGENDA SECTION ORIGINATING DEPARTMENT
Discussion Community Development
ITEM NO. David L. Cadberg ~
Discuss Status of Ordinance No. 109 (Snowmobiles)
I 'f~ Ordinance No. 240 (Firearm Discharge/Hunting) Community Development Director
The City Council at the April 17, 2001 meeting during Mayor/Council Input, directed Staff to
review both the snowmobile and firearm discharge/hunting ordinances.
Ordinance No. 109. Snowmobile
On November 2, 1999, the City Council adopted an amendment to Ordinance No. 109 that
prohibited snowmobiling on public property and roads south of a line generally in the area of
161st Avenue NW (see attached map). Since that time, the Council has revisited the ordinance
\ annually on whether to continue the ban and also to allow snowmobile clubs and enthusiasts the
) opportunity to establish a trail system in the banned area. On June 28, 2000, the Council held a
public hearing and after taking public testimony agreed to continue the ban. The Council left the
door open to the establishment of trails provided that all trails shall be authorized and approved
by the City. To date the City has not received any trail proposals.
Ordinance No. 240. Firearm Discharee/Huntine
On September 5, 2000, the City Council adopted an amendment to Ordinance No. 240 that
prohibited and restricted the discharge of firearms south of a line generally in the area of 161 st
Avenue NW (see attached map). The restricted zone allows the discharge of firearms (shotguns)
on parcels of 10 acres or more for the purpose of harvesting geese. The restricted zone also
allows landowners and immediate family mernbers to discharge firearms (shotgun slugs only) on
parcels ofland 40 acres or larger in size for the sole purpose of harvesting deer. An individual
deer hunting permit issued by the City is required. In addition to the acreage requirement,
written permission must be received from 50% or more of the adjacent landowners. Also, no
firearm may be discharged within a ~ mile from any urban development, park or institutional
use. Only two permits were issued for the 2000 deer season. The low numbers are reflective of
the late date of the adoption of the regulations in regard to issuance of antlerless (doe) permits.
Staff Recommendation
,
,
Staff recommends the ordinances remain in place as adopted. Both ordinances have effectively
regulated the perspective activities and reduced the number of complaints. If concerns or issues
arise that warrant further consideration ofthese ordinances/regulations than staffwill bring the
item back before the Council at that time.
/
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: May 1.2001
AGENDA SECTION ORIGINATING DEPARTMENT
Discussion Item Administration
John Erar
ITEM NO.
\1. Authorize Creation of a City Sports Complex Task Force
REQUEST:
The City Council is requested to give authorization for the creation of a City Sports Complex Task
Force. Please see attached memo.
'\
'\ CITY of ANDOVER
'-J
1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923
TO: Mayor and Council
FROM: John Erar, City Administrator
SUBJECT: Authorize Creation of a City Sports Complex Task Force
DATE: May 1,2001
INTRODUCTION
The City Council held a special Council workshop on April 23, 2001 with members of a resident
group to discuss the need for a community sports complex facility. Members of this community
group presented information suggesting the need for a multi-purpose public facility that would
house a variety of community-based sports and recreational activities.
Pursuant to Council direction at this recent Council Workshop, staff was directed to pursue the
creation ofa City Task Force to study and formulate recommendations to the City Council on the
need for a multi-pwpose public sports facility.
, \
,~) DISCUSSION
As a result of this workshop, Council directed that a formal effort should be facilitated to study
this need through the creation of a task force. In order to address specific Council and
community questions regarding the potential construction of a multi-purpose community
complex, the task force would be charged with the certain responsibilities that would culminate
in the development of a report outlining community needs.
Task Force Composition
It was discussed that the membership of this Task Force should be large enough to provide for
community involvement, but small enough to facilitate effective decision-making and productive
outcomes. Representation as previously discussed by Council is proposed as follows:
. Mr. Frank Kellogg (Chair) - Community Representative
. Council Member Mike Knight - Council Representative
. Mr. Roger Okerman - Business Representative
. Mr. Dave Blackstad - Park and Recreation Commission Representative
. Mr. Steve Freitag - Community Representative (Soccer)
. Mr. Tony Howard - Community Representative
. Mr. Gary Shibrowki - Community Representative
"
, /
. Ex-Officio staff members - Finance Director Jim Dickinson (Primary); City Administrator
John Erar (Alternate)
/ Ex-Officio members would contribute to the deliberations of the task force by providing
requested information, administrative support and participating in task force discussions as
appropriate and/or necessary.
Scope of Task Force Review
The scope of task force review is proposed to include an analysis of community needs, facility
costs and financing, location preferences and other required data as specified under Task Force
Objectives, with a final recommendation to the City Council. The anticipated time frame for
completion of this effort is estimated at 120-180 days from date of formal Council authorization
creating the task force.
Task Force Objectives
It is proposed that the following objectives be placed under the authority of the Sports Complex
Task Force to support the development of a final advisory recommendation regarding the need
for a community sports/multi-purpose facility to the City Council.
. Review and prepare information leading to the formulation of a recommendation regarding
community need and justification for construction of a multi-pwpose community facility;
. Develop preliminary facility cost estimates and budget that take into consideration all related
construction and site costs;
/ Identify and recommend appropriate public financing mechanisms to underwrite the cost of
.
this community complex;
. Identify and provide information regarding potential facility construction assistance available
through the community;
. Identify and provide information regarding reliable external agency funding and resource
commitments from the following sources:
. Anoka County
. Anoka-Hennepin School District
. MN Amateur Hockey Association
. Community Group Fund-Raising Commitments
. Review and/or recommend proposed locations for the construction of this facility
. Identify potential and recommended community uses of the facility under review
. Participate in the Co-Cities Community Center focus group by designating two (2) members
of the task force to represent Andover in the development of a survey regarding public views
ofthe need for a sports complex in the Andover community
ACTION REQUESTED
Council action is respectfully requested relative to:
1) Authorize the creation of the Task Force for the purpose of studying the need for a new
multi-purpose community sports facility that would culminate in an advisory
recommendation to the City Council on facility needs_
, 2) Approve the composition of the Task Force and authorize appointment of the members as
identified to the Sports Complex Task Force.
3) Approve the Scope of Task Force Review as identified above.
4) Approve Task Force Objectives as identified above.
f~~g:d'
T-
J F. Erar
file
Cc: Sports Complex Task Force Membership
\
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: Mav L 2001
AGENDA SECTION ORIGINATING DEPARTMENT
Staffltem Community Development
ITEM NO. \~\ David L. Cadberg L
Schedule Joint Work Session
With Planning and Zoning Commissio~ Community Development Director
Discuss Tree Preservation Policy
The City Council is requested to schedule a joint work session with the Planning and Zoning
Commission to discuss the Tree Preservation Policy. The proposed meeting date is Tuesday, May 22,
2001.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: May 1.2001
AGENDA SECTION ORIGINATING DEPARTMENT
Staff Item Water Department
Brian Kraabel
ITEM NO.
Tour of Water Treatment Plants
\Q.
REQUEST:
The Andover City Council is requested to set a date and time that would be favorable to all council
members that wish to take the tour of Water Treatment Plants.
BACKGROUND:
In previous discussions it was brought up that a tour of several treatment plants would be helpful for the
council to see what a treatment plant is like, and what is accomplished by the treatment process. .
I have been in contact with the cities of Champlin, Coon Rapids and Anoka. These cities were very
receptive to the idea of the Andover City Council taking a tour and would work with us as to the date
and time. A bus would be reserved for the day (or evening) to take you from one site to another. If it
would be better in the evening they would work with that. It would take approximately four hours to
tour a couple of the plants. The Cities of Coon Rapids and Anoka have pressure treatment systems; the
City of Champlin has a gravity treatment system. Touring both types of systems would be very
beneficial, as we would see what each type has to offer, and what might work better for Andover's
situation.
'\
/
DATE Mav 1, 2001
ITEMS GIVEN TO THE CITY COUNCIL
. Planning & Zoning Minutes - April 24, 2001
. UCMR Update
. Feasibility Report/Aztec Estates/Project 00-42
. Schedule of Bills
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
G:\DA T A\ST AFFlRHONDAAIAGENDA\CCLlST.DOC
.
" EPA 815-N-01-001b
March Madness isn't Just about basketball!
UCMR Update
Jim Walasek, Editor
Technical Support Center
March 2001
.
- _.,_. -. - -
UCMR Monitoring Begins!
UCMR Update Issue Number 2- This information sheet, the UCMR
Update, is the second one to be issued by the Technical Support Center (TSC) of the Office of Ground
Water and Drinking Water (OGWDW). Future issues will be distributed as needed to maintain
information flow related to the UCMR.
Editor's Note: UCMR monitoring got off to a good start in January for both large and small systems.
. For the small systems, our implementation contractor, GLEC, contacted the systems that were
scheduled for January 2001 and shipped the sampling kits to them. In some cases the plant personnel
collected the samples, but several states.have agreed to collect the samples for the selected small
systems within their states. Over 200 sampling kits were received in January by the laboratories that
are analyzing the small system samples. More on this in the Small Systems Come Through in a Big
Way article.
I am very pleased with the number of requests that I have received from public water systems
and laboratories to be placed on the mailing list for the UCMR Update. Initially the Update was sent to
the systems that U.S. EPA notified directly and to states that would be doing their own notification.
They, in turn, mailed copies to their systems (we hope). In the future, however, we will only be
sending the Update to those folks who have requested to continue receiving it. Use the registration
form on the last page to keep receiving future issues of the UCMR Update, if you haven't already
registered.
In this second issue of the UCMR Update, we will look at the Large System Screening Survey,
and update Data Reporting. I have selected these topics because they will all be important in the
coming months.
Finally, don't forget to check out the Rumor Mill section for the latest gossip related to the
UCMR. Here's a little tease. Guess which editor of this rag will probably be retired from EP A by the
time you read this. (Never fear, a new editor will be found!)
.
. . ~
Small Systems Come Through in a Big
Way! - Small systems scheduled to sampleinJ~uarywere
shipped kits from GLEC in December 2000 or January 2001.
Generally, they plan to ship the kits one week before the
scheduled sampling event. If you need/want your kit any earlier,
please make arrangements with Robin Silva-Wilkinson ofGLEC
[PHN: (231) 941-2230]. In January, 122 Assessment Monitoring
kits were expected to be collected for the Environmental Health
Laboratory (EID..) located in the Midwest and 120 kits were
received back (filled with water, I hope!) by the lab. This represents a whopping 98% return rate.
Sixty-four Screening Survey kits were shipped in January with 61 received by the lab (95%).
Meanwhile, out on the Left Coast, Assessment Monitoring kits were shipped by our contractor,
GLEC, to small systems that will be using Montgomery Watson (MW) the West Coast contract lab.
One hundred and seven kits were expected to be collected in January and 102 of those kits were
received by the lab (95%). As for the Screening Survey, 52 kits were shipped and all 52 have been
received (100%) by the end of January.
Overall, 229 Assessment Monitoring kits were expected to be collected and 222 have been
received (97%). One hundred and sixteen Screening Survey kits were expected to be collected and 113
have been received (97%) by the end of January.
A few of the common sampling problems noted by the labs included items such as bottles not
completely filled (excessive head space), caps over tightened leading to cracks in the caps (and leaks),
bottles not replaced in the proper boxes after sampling, etc. These types of problems lead to the need
for resampling, so try to be careful and follow the sampling instructions to the letter. .
EPA would like to take this opportunity to acknowledge all the-support that we have received
from both the PWS and state personnel collecting samples in the field. We could not have successfully
completed this important sampling effort without your assistance! Thank you all!
Ohio Creeks Are Still Frozen, but UCMR Data is Flowing - Not
only has the sampling begun, so has the reporting of data. EPA's contract labs (the one's analyzing the
small system samples) have reported their first batches of data to TSC. After quality control (QC)
checks are performed on the data, TSC will turn the data over to GLEC so that they can inform the
PWSs of the results of the chemical analyses. Systems can expect to get a hard copy of their results
from GLEC about two months after the samples were collected.
Two- In-One Screening Surveys? - As you read the UCMR rule you might not
recognize that there are actually 2 screening surveys which will be undertaken in this UCMR
monitoring cycle (2001-2005). The first Screening Survey only covers the chemical contaminants
(which have methods specified in the rule) in Table I, List 2. This Screening Survey for chemical
contaminants will be broken down into 2 phases. During the first phase in 2001, only 180 selected
small systems (a subset of the 800 selected for Assessment Monitoring) will collect samples for the
Screening Survey. During the second phase in 2002, only the 120 selected large systems will collect
samples for the Screening Survey. Small system monitoring for List 2 chemical contaminants is taking
place before the large systems monitor for these contaminants because EP A is paying for the small
system monitoring and hopes to allow additional time to establish commercial laboratory capacity and
experience with the methods before the large systems start their monitoring. It also permits PWSs to
get analytical contracts in place to perform these analyses.
,
, The second Screening Survey only includes the microbiological contaminant, Aeromonas and
will take place in 2003 for both a group of 180 small systems (a separate subset of the 800) and a
different set of 120 selected large systems. Any given system (whether large or small) will only
participate in one Screening Survey. Therefore, no PWS will be required to sample for both the
chemical contaminants and Aeromonas.
What About Aeromonas? - Over the last few months TSC and ORD-NERL worked
with 7 utilities (8 plants) with a variety of treatment types who monitored for Aeromonas in their
distribution systems (42 sites), several times a month. This monitoring was done to help determine
how well the new draft method works and if Aeromonas can be expected to be found when UCMR
monitoring'begins. Aeromonas was detected at two utilities.
Under the UCMR, selected systems must arrange for the testing for Aeromonas in 2003, using
the method which is yet to be approved, by a laboratory which is both certified under ~141.28 for
compliance analysis for coliform indicator bacteria (using an EPA approved membrane filtration
procedure) and which also has been granted approval for UCMR monitoring of Aeromonas by
successfully passing the Aeromonas Performance Testing (PT) Program administered by EP A. This
Aeromonas Performance Testing Program is expected to begin in late 2001 or early 2002.
Don't Forget Index Systems - Remember, Index Systems are the 30 randomly
selected small systems that will be monitored over a five-year period for a wide range of parameters.
GLEC, our UCMR implementation contractor, started visiting some of these systems in January (nine,
to be exact) to gather the additional operating parameters associated with small systems. Also recall
that the purpose of this sampling program is to study the effect of temporal variation on contaminant
occurrence and to provide additional information on small systems which can then be used to "tailor
future regulations to small systems." So, if you are an Index System; expect to see one of the GLEC
folks on your doorstep in the near future.
Moron Screening Survey Monitoring Frequency - Sorry, that's "more on"
Screening Survey Monitoring Frequency. Large surface water systems selected for the List 2 Screening
Survey of the chemical contaminants will sample during 2002 (small systems during 2001) in each of
four consecutive quarters choosing either the fIrst, second, or third month within that quarter and
consistently sampling in that same month (1"1, 2nd, or 3rd month of the quarter) while ensuring that one
of those sampling events occurs during the vulnerable time (Le., May, June, or July). Large ground
water systems selected for the List 2 Screening Survey of the chemical contaminants will sample just
twice in 2002 (small systems during 2001) with one sample collection during the vulnerable time (May
- July) and the second five to seven months earlier or later. What could be easier?
All large and small systems selected for the Screening Survey of the List 2 microbiological
contaminant Aeromonas, will monitor six times in 2003, collecting in each of the months of July,
August, and September and also consistently choosing either the first, second, or third month of the
other three quarters to round out the sampling.
Data Reporting II - Analytical data from the UCMR monitoring will be entered into a web-
based data entry system known as SDW ARS (for Safe Drinking Water Accession and Review
System). Note: In the last issue of the UCMR Uvdate the full name of the SDW ARS data entry system
was inadvertently referred to as the Safe Drinking Water Acquisition and Reporting System - sorry,
(but I still like my version better). This database system is currently under development and although
there have been a few setbacks it is still anticipated that it will be ready to accept data in July 2001. In
~
,
the interim, it will be necessary for you to participate in a registration process. Letters were mailed to
large systems and laboratories early in March announcing the start of registration and explaining the
procedures to be followed. Briefly, the registration process involves the following process: l) starting
in March use the Internet to access the CDX registration web page and enter your Customer Retrieval
Key (in notification letter); 2) Re,;,iew the point of conta::t information for accuracy and modify as
needed; 3) verify the accuracy of the information and modify as needed; 4) select your unique user
.name and password; and 5) after registering online, prepare a "sponsor" authorization letter on your
organization's letterhead to activate your account. For PWSs, once you register you will be able to
review your PWS's Facility and Sampling Point information (as provided by your state regulatory
agency).
Just the Fact (Sheets), Ma'am... -In the first UCMR Uodate a couple ofEPA
documents were described that were due to be released to help operators of large and small systems
deal with the UCMR. Now another document, Unregulated Contaminant Monitoring Regulation:
Integrated Guidance Document, EPA 815-R-OI-XXX currently in draft form is undergoing review and
should be released in another month or so. This document will provide a general overview of the
UCMR program, including a description of how PWSs, states, and the EP A are affected by this
regulation, and the responsibilities _each party has in implementing the UCMR.
Have you been reading Federal Register UCMR rule language late at night as a cure for insomnia?
While this may be an effective treatment, we have. prepared fact sheets which are abbreviated versions
of the "mother" document. The four new faCt sheets just released are (drum roll, please), Unregulated
Contaminant Monitoring Regulation: Monitoringfor List 1 Contaminants by Large Public Water
Systems, EPA # 815-F-Ol-003, and Unregulated Contaminant Monitoring Regulation: Monitoringfor
. List 1 Contaminants by Small Public Water Systems, EP A 815-F-O 1-004. Both of these fact sheets
provide a brief overview of the PWS' s responsibilities in implementing the Assessment Monit_or!ng
--- portion of the UCMR.. The-other two fact sheets, Unregutaied Contaminant MonliOringRegulation:
Screening Surveys for List 2 Contaminants by Selected lArge Public Water Systems, EPA 815-F-Ol-
005 and Unregulated Contaminant Monitoring Regulation: Screening Surveys for List 2 Contaminants
by Selected Small Public Water Systems, EPA 815-F-Ol-006 provide a brief overview of a system's
responsibilities in implementing the Screening Survey portion of the UCMR fer large and small
public water systems, respectively. Finally, another document dealing with monitoring by index
systems is slated for release sometime in March.
The documents listed above (with complete document numbers) are available by calling the EPA
Safe Drinking Water Hotline at (800) 426-4791, or by viewing it on EPA's Internet Homepage for the
Office of Ground Water and Drinking Water (OGWDW) at www.epa.gov/safewater/ucmr.html, then
click on Rule and Guidance.
List 2 Rule Finally Final - The final rule for List 2 was published in the Federal
Register (66 FR 2273) on January 11, 200 1. This means that the Rule is finally final and effective on
January 11,2001. The full title is: Unregulated Contaminant Monitoring Regulation for Public
Water Systems; Analytical Methods for List 2 Contaminants; Clarifications to the Unregulated
Contaminant Monitoring Regulation (catchy title, huh?). Basically, the rule approves the analytical
methods for 13 chemical contaminants on List 2, and requires monitoring for those contaminants at
selected systems. The rule also sets the schedule for monitoring Aeromonas, a microbiological
contaminant, contingent on promulgation of its analytical method. The rule is now available on the
web for your reading pleasure at www.epa.gov/fedrgstr/EPA-WATER/200l/January/Dav_ll/w59 or,
www.epa. gov/safewaterlstandardJucmr/ucmr list2
.- Rumor Mill -Road Shows Planned ?- EPA is planning to have 5 "road shows" sometime
in the May - June time frame. The 1 ~ day training sessions may/will take place in 5 of the 10 EP A
Regional Offices. One day will be geared toward laboratories and teaching them how to use the
SDW ARS system (data reporting requirement for the UCMR). The next morning will be for PWSs
wanting to learn more about the UCMR and what it means to them. Keep your eyes and ears open for
. the specific places and times.
2001 Monitoring on Hold? - Another rumor floating around out there (that was recently
broughrto our attention by a commercial lab) is that, "List 1 monitoring may be dropped for 2001
because the EPA electronic data base is not yet operational." This is so .untrue! Yes, the data system is
not yet ready for prime time, but the List 2 Rule (remember, the one with the catchy title) rnakes an
exception to the provision that results must be reported within 30 days following the rnonth in which
you received the results from the laboratory. The exception is that "reporting of monitoring results to
EPA received by public water systems prior to June 30, 2001, must occur between July 1 and
September 30,2001." (see p. 2300 of the rule) Large systems are busy collecting UCMR samples as
you read this, some even started collecting samples in December of last year. Bottom line, don't
believe everything you hear (or read), pick up those samples! We'll keep working on the data system.
...and more rumors... - We have recently heard concerns and false rumors that we have
changed the approved method list and the associated MRLs in some covert attempt to minimize
competition between commercial drinking water analytical labs. NOT SO!! How do these rumors
start? The only UCMR rule that has recently been published with content specific to approved
analytical methods and MRLs was the January 11,2001 publication of the List 2 Rule (66 FR 2273).
In this rule, the approved methods for the Screening Survey List 2 contaminants are listed along with
the associated MRLs. This List 2 specific information had previously been identified as "Reserved."
Nothing covert is going on with lab approval for these List 2 methods, actually it is based upon
existing certification in.specific compliance monitoring methods. Selected List 2 systems must arrange
for the testing of the .chemical contaminants identified in List 2 by a laboratory certified under ~ 141.28
for compliance analysis using:
. EPA Method 525.2 if the lab is performing UCMR analysis using EPA Methods 526 or 528
. EPA Methods 549.1 or 549.2 if performing UCMR analysis using EPA Method 532.
And Finally, Relief on the Horizon? - EPA has recently received calls from several large
ground water systems requesting interpretation of the UCMR rule (that's a surprise) and requesting
guidance about sampling requirements when they have multiple wells, which are all drawing from the
same representative source water aquifer. When systems manifold the sources as a homogenous mix,
treat the blended water, and introduce the treated water at one entry point to the distribution system
(EPTDS), sampling should be done at that EPTDS location. Other ground water systems, however,
separately treat at the well (or provide no treatment) and have multiple EPTDS representative of each
well head. Many of these ground water systems with multiple EPTDS have made the case that since
several of the wells within their system are representative of the same source water well field,
monitoring at all these sites is a significant cost burden and would require the submission of multiple
analysis records for the same sample matrix, thereby biasing the database. EP A does not believe that
the rule requires this kind of over sampling and is formulating guidan'ce to address this issue.
Once Again - In any written correspondence with the UCMR folks here at TSC, utilities, please
use your PWSID Number (2 letter state postal code followed by 7 digits, e.g., ST9999999) as a
reference. Laboratories use your USEP A (EMSL) LAB ID number (2 letter state postal code '.
followed by 5 digits, e.g., ST12345) for lab related issues. The address is:
UCMR Coordinator
Technical Support Center
U. S. Environmental Protection Agency
26 W. Martin Luther King Drive
Cincinnati, OH 45268
Future. Issues - Thanks to all of you who sent in request forms so you could be added to the
UCMR Update mailing list. In the future, the UCMR Update will only be sent to those people who
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Prefer an electronic copy? Specify e-mail address:
Mail to: Phyllis Branson, U.S. EPA, 26 W. M. L. King Dr. (MS-140), Cincinnati, OH 45268
----------------------------------------------------
United States
Environmental Protection Agency BULK RATE
Office of Ground Water and Drinking Water (MS-140) POSTAGE & FEES PAID
Cincinnati, OH 45268 EPA
PERMIT No G-35
Official Business
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.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
Date May 01. 2001
AGENDA
SECTION ORIGINATING DEPARTMENT
Approval of Claims Finance
Jim Dickinson
: ITEM NO. S,""'u" oCBill' I
REOUEST:
The Andover City Council is requested to approve total claims in the amount of $192.217.41.
BACKGROUND:
Claims totaling $ 94.512.92 on disbursement edit list #1 dated 04-24-01 have been issued and released.
Claims totaling $ 97.704.49 on disbursement edit list #2 dated 05-01-01 will be issued and released upon
Council approval.
Date: 05-01-2001 Approved By:
,
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923
TO: Mayor and Council
FROM: John Erar, City Administrator
SUBJECT: Supplemental Agenda Items for May 1,2001 Council Meeting
DATE: May 1,2001
The CoUncil is requested to take the following actions as noted for the following supplemental
Agenda Items
Item 11. Call for the Sale of Bonds /Ehlers & Associates. Supplemental information provided.
Individual department equipment totals were revised to more accurately reflect the stated total
sum of Capital Note proceeds. The recalculation does not change the amount of proceeds needed
or the actual issuance amount of the Capital Note as originally presented. Also attached is
information that provides Council with a listing of vehicles and equipment as recommended by
the Vehicle Purchasing Committee, and approved by my office. For Council information only.
Item. 12. The City Council is requested to table this item to allow staff time to further review the
feasibility report. This item will be placed on the May 15,2001 Council agenda.
Respectfully submitted, .
lihjl~
t ~
hn F. Erar
. City Administrator
.
"
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: May 01. 2001
AGENDA SECTION
ORlGINA TING
DEPARTMENT
Discussion Finance
Jim Dickinson
ITEM NO.
Call for the Sale of BondslEhlers & Associates
Request:
The City Council is requested to approve the resolution providing for the sale of the following:
$4,975,000 G.O. Permanent Improvement Revolving Fund Bonds Series 2001A
$2,755,000 G.O. State Aid Street Bonds Series 2001B
$1,210,000 G.O. Capital Notes Series 2001C
Presentation:
Bond Sale Reports are provided in the Council packet. Rusty Fifield from Ehlers & Associates
will be presenting the call for the sale and will be available for questions at the meeting.
Background:
$4,975,000 G.O. Permanent Improvement Revolving Fund Bonds Series 2001A
These Bonds are requested to be issued to fmance 2001 improvement projects and will be
supported by assessing all costs fmanced against the benefited properties. The 2001
improvement projects will include the following:
-Woodland Oaks -Red Pine Estates
-Aztec Estates -Chesterton Commons North 2nd Addition
-Natures Run -Well #8
(Continued)
.
.
p
(Continued)
$2,755,000 G.O. State Aid Street Bonds Series 200lB
These Bonds are being issued to fmance the Municipal State Aid (MSA) eligible costs of the
Andover Boulevard Extension Project. It is the intent of the City to pay the entire principal and
interest from the City of Andover's state aid construction and maintenance accounts. Principal
will be paid from the construction account and interest from the maintenance account over a
period of 15 years.
$1,210,000 G.O. Capital Notes Series 2001C
The Notes are being issued pursuant to Council direction through the 2001 budget process. The
proceeds of the Notes will be used to fmance the acquisition of capital equipment. It is the
intent of the City to pay the amount of the principal and interest from the tax levy and the Water
and Sewer Funds. A bond supported by the levy will be falling off in 2001 and the proposed
Note's payments are structured to not increase the future debt levy.
The capital equipment to be purchased was assembled by a consensus of the Andover Vehic1e
Purchasing Committee through a detailed review of needs and priority for each item requested.
Equipment purchase totals by department for the projected $1,185,000 proceeds are as follows:
Water/Sewer $ 95,850
Streets $ 511,927 $511.674
Parks $ 219,103 $245.851
Vehic1e Maintenance $ 26,625
Fire $ 305.000
Total $1,185,000
If there are any questions related to the request please contact me at 767-5110.
.
,
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~ CITY OF ANDOVER
REQUEST FORCOUNCILACTION
DA TE: Mav 1, 2001
AGENDA SECTION ORIGINATING DEPARTMENT
Discussion Item/ADD-ON Scott Erickson~L
Engineering
ITEM NO.
12. Discuss Feasibility ReportlOO-42/
Aztec Estates
The City Council is requested to table this item until the May 15th City Council meeting. Staff
needs time to further review the feasibility report.