HomeMy WebLinkAboutCC August 5, 2002
. CITY OF ANDOVER
\ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
I FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US
Regular City Council Meeting - Monday, August 5, 2002
Call to order -7:00 PM
Resident Forum - Party Permit Complaint/John Zillhardt
Agenda Approval
1. Approval of Minutes (7/16/02-Reg. CC Mtg.) (7/16/02-Spec. CC Mtg.)
Consent Items
2. Approve Payment of Claims - Finance
3. Order Plans & Specs/99-14/Round Lake Boulevard Reconstruction (Sewer & Water Extension)/SS &
WM - Engineering
4. Approve Tournament Application FormlNorth Suburban Mutual Aid Fire Tournament - TABLED
5. Accept Easement/OI-13Nerdin Street NW Bikeway/Walkway TraiU2477 - 168th Lane NW -
Engineering
6. Appoint Primary Election Judges - Clerk
7. Adopt Amendment/Ordinance 260IFee OrdinancelFacility Use Fees- Clerk
8. Approve Amendment to Ordinance III, Lawn Establishment Ordinance-Planning
9. Consider Lot Split Request/I 4393 Osage Street NW {Taylor Made Homes - Planning
~ 10. Approve Resolution Accepting DonationlHidden Creek East Park - Engineering
'. / 11. Acknowledge Resignation/Public Works Department Employee -Administration
Discussion Items
12. Consider Variance DeniaUMary Evers-Rystrom/1353 I 42"d Avenue SW, Continued-Planning
13. Consider Variance/14800 Prairie Road/Northern Natural Gas - Planning
14. Consider Amending Ordinance 8 and Ordinance 102-Regulating Compost Facilities - Planning
IS. Consider Zoning Appeal! Andover Awards & Embroidery/313 8 - 162" Lane NW - Planning
16. Resident Water Restriction Complaint-Warning Citation Appeal-Administration
17. Acknowledge Receipt of Letter from Pamela Westlund Regarding Rural Reserve - Planning
Staff Items
18. Approve Development Contract Language Revisions, Continued - Planning
19. Receive Executive Summary/Rural Reserve Open House, Continued - Community Development
20. 2002 2"d Quarterly Financial Report, Continued - Finance .
21. Acknowledge Customer Service Program - Administration
22. Schedule 2003 Budget Workshop - Administration
Mavor/Council
23. Dissolution ofthe Sports Complex Task Force, Continued - Administration
Adjournment
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CITY OF ANDOVER
\
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/ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755.8923. WWW,CLANDOVER,MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~~
FROM: Will Neumeister, Director of Community Development /(/"'---
SUBJECT: Party Permit Complaint/John Zillhardt
DATE: August 5, 2002
INTRODUCTION
The attached memo from Commander Dave King, of the Anoka County Sheriffs Office explains the
details regarding a recent complaint over a noisy party. Upon review of the situation by staff, it is
apparent that the Patrol Deputies handled the situation using discretion as allowed by Ordinance #232.
Commander Dave King explained that the Patrol Deputies need to use discretion in handling these
types of complaints.
DISCUSSION
\ The party permit and Ordinances regulating this type of resident activity require the party holder to
, ) comply with all local ordinances. A copy of the permit is also forwarded to the Sheriffs office, to
ensure that if future permits are requested from property owners who have had past complaints, the
Sheriffs office can more closely monitor the party or even recommend that the City Clerk not issue.
the permit.
Please refer to Ordinance #230 Section 2 (7) and read that "When a police officer determines that a
gathering is creating an excessive noise disturbance, the officer mav order all persons present, other
than the owner or tenant of the premises where the disturbance is occurring, to disperse immediately.
No person shall refuse to leave after being ordered by a police officer to do so. Every owner or
tenant of such premises who has knowledge of the disturbance shall make every effort to see that the
disturbance is stopped." It is clear that the police officer has the discretion to stop the party.
ACTION REQUIRED
Acknowledge that the ordinances regulating parties and noise are properly written, which allow police
officers some discretion in responding to citizen complaints, where alcohol or noise mayor may not
be present.
Respectfully submitted,
?W/,,(/~_.
Will Neumeister
/
Cc: John Zillhardt, 3753 145th Avenue NW
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Office of the Sheriff
Inter-Office Memo
DATE: July 30, 2002
TO: City Administrator John Erar
FROM: Commander Dave King
SUBJECT: July 13, 2002 Outdoor Party Disturbance
The following is information I collected per your request regarding a party complaint issue that
arose from a party that was taking place at 14349 Vintage St. NW on July 13th. The Patrol
Division received three calls to that particular party. Patrol deputies were unable to respond until
approximately an hour after the first calls came in for service to that party due to the call load
\ they were involved in. Responding deputies arrived at the party and spoke with the homeowner
, J Dave Blackstad, and advised him that they had received calls complaining about the noise ofthe
music at his party and asked him to turn it down. Mr. Blackstad complied, and this occurred at
approximately 2320 hours. Mr. Blackstad was also informed at this time that if they had received
any more complaints from neighbors in the neighborhood they would be back and would
terminate the party.
Patrol deputies did not receive any further complaints regarding this particular party that evening,
and their warnings to Mr. Blackstad occurred at 2320 hours and the party itself terminated per
application of permit at 2400 hours.
On July 16th, 2002, I attended the Andover City Council meeting where I observed a Mr. John
Zillhardt stand up in front of the council at the public forum portion ofthe meeting and brought
issue with the Andover city ordinances regarding party permits and the noise ordinance. Mr.
Zillhardt's closing concern was that he requested the city council review the existing ordinances
to see ifthere was something that needed to be changed. Mr. Zillhardt felt that there was
conflicting information amongst the ordinances that the City had in place.
Shortly after, during my presentation of the Andover stats for the city council and citizens of
Andover, I was asked by Council member Judy Trude if! had heard Mr. Zillhardt's concerns
about the party. I explained to her that I had, and that I looked up the information. I reported to
the council at that time that there was three logged complaints, two of which were identified
) complainants but wanted to remain anonymous, and the third one being Mr. Zillhardt. I advised
that the deputy staff went to the party at approximately 2320 hours and advised Mr. Blackstad of
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\ Page 2. Memo - City Administrator John Erar
J July 13, 2002 Party Disturbance
the procedure that the Sheriffs Office has followed for a number of years, and that was that the
party attendees were given an opportunity to turn down the loud music that was disturbing the
neighborhood, and that the homeowner was advised that ifthe Sheriffs Office returned on any
further calls after their request to turn the music down, that we would ultimately terminate the
party and shut the party down. This particular type of verbal warning is always preceded by an
assessment from the deputies as to whether there are any unlawful violations going on at that
party while they are present there. Example: minors drinking, cars racing and violating traffic
laws in the area ofthe party. Apparently, the deputies did not observe any of this type of illegal
behavior so they gave that particular warning to Mr. Blackstad, and did not receive any further
calls.
After this explanation was given to Council member Judy Trude, it appeared that she seemed
satisfied with the response and I concluded my presentation to the city council at that particular
time.
As always, if any further information is needed, please feel free to contact me.
DK:nc
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrat01J,f/
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: August 5, 2002
INTRODUCTION
The following minutes have been provided by TimeSaver Secretarial Service:
July 16, 2002 Regular Meeting
July 16,2002 Special Meeting
DISCUSSION
Copies of the minutes have been e-mailed to Council with hard copies provided to
Councilmembers Knight and Trude. If you did not receive the minutes, please contact the City
Clerk.
ACTION REOUIRED
.
The City Council is requested to approve the above minutes.
R~t2iIY submitted,
( . ~
Vicki V olk, City Clerk
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/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W,' ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City AdministratorJffv-
FROM: Jim Dickinson, Finance Director
SUBJECT: Payment of Claims
DATE: August 5, 2002
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of
Andover.
DISCUSSION
Claims totaling $145,846.58 on disbursement edit list #1 07/23/02 have been issued and released.
Claims totaling $ 29,743.15 on disbursement edit list #207/23/02 have been issued and released.
Claims totaling $241,454.520n disbursement edit list #3 08/05/02 will be issued and released
upon approval.
BUDGET IMP ACT
The edit lists consist of routine payments with expenses being charged to various department
budgets and projects.
ACTION REOUIRED
The Andover City Council is requested to approve total claims in the amount of $417,044.55.
Please note that Council Meeting minutes will be used as documented approval rather than a
signature page.
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,C1.ANDOVER,MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrator1~
FROM: Scott Erickson, City Engineer
SUBJECT: Order Plans & Specs/99-14/Round Lake Boulevard Reconstruction (Sewer &
Water Extension)/SS & WM - Engineering
DATE: August 5, 2002
INTRODUCTION
The City Council is requested to order the preparation of plans and specifications for Project 99-
14, Round Lake Boulevard Reconstruction from approximately 140th Lane NW to 149th Avenue
NW for Utility Construction & Extensions/SS & WM.
DISCUSSION
The Anoka County Highway Department is currently working on their plan design for the
reconstruction of Round Lake Boulevard NW (2003) from approximately 140th Lane NW to
149th Avenue NW. The County Engineers Office has indicated that their plan design will be
completed in September/October of 2002. In conjunction with the County's road improvement
project, Andover Engineering staff evaluated the existing sanitary sewer and water system along
the project route and have identified a number of system improvements that will need to occur
concurrently with this project. The system improvements include providing trunk extensions of
water and sanitary sewer lines and strategically looping dead end watermains to strengthen the
water system.
The Anoka County Engineering staff indicated that they are receptive to bidding the utility
improvements with their project, but will require J the City to prepare the plans and specifications
for the work. With the short time frame (September/October) required to develop the utility
plans and specifications, it is recommended to have an engineering consulting firm perform the
work.
ACTION REQUIRED
The City Council is requested to approve the resolution ordering the preparation of plans and
specifications for Project 99-14, Round Lake Boulevard Reconstruction from approximately
140th Lane NW to 149th Avenue NW.
Respectfully submitted,
o/tl/LL-.
Scott Erickson
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
+
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS
FOR THE IMPROVEMENT OF PROJECT NO. 99-14 FOR ROUND LAKE
BOULEVARD RECONSTRUCTION FROM APPROXIMA TEL Y 140 I H LANE NW TO
1491H AVENUE NW.
WHEREAS, the City Council is cognizant of the need for reconstruction; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order plans and
specifications for the improvement of Round Lake Boulevard Reconstruction from
approximatelv 140th Lane NW to 149th Avenue NW, Project 99-14; and
BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of
SEH to prepare the plans and specifications for such improvement project.
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this 5th day of AUQust , 2002 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
@
, CITY OF ANDOVER
I
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US
TO: Mayor and Council Members
CC: John Erar, City Administratorq;V
Scott Erickson, City Engineer ~
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Accept Easement/Ol-13Nerdin Street NW BikewaylWalkway Trai1/2477-
16Sth Lane NW - Engineering
DATE: August 5, 2002
INTRODUCTION
The City Council is requested to accept the easement from the property owners at 2477 -168th
Lane NW for Project 01-13, Verdin Street NW Bikeway/Walkway Trail.
; DISCUSSION
The easement is to allow a trail to be constructed along the west property line from 168th Lane
NW to the Rum River Elementary School. The property owners have executed the easement and
have been paid for the easement. The City Clerk will have the document recorded at Anoka
County after approval by the City Council.
BUDGET IMP ACT
The negotiated easement purchase amount was $3,700.00. The funding was from the Trail Fund.
ACTION REQUIRED
The City Council is requested to accept the easement for Project 01-13, Verdin Street NW
BikewaylWalkway Trail.
Respectfully submitted,
~/~
/
cc: Ronald & Diane Bjork, 2477 - 168th Lane NW, Andover
FASFMFNT GRANT
TIllS EASEMENT, made this day of , 2002, by
Ronald A Bjork and Diane K. Bjork, husband and wife, Grantors, to the CITY OF ANDOVER, a
municipal corporation, (Grantee).
WITNESSETH, that Ronald A Bjork and Diane K. Bjork, husband and wife, for value
received as Grantors do hereby dedicate to the City of Andover a pennanent easement over the land
located within the City of Andover, County of Anoka, State of Minnesota, described as follows:
An easement for public trail purposes over the west 15.00 feet of Lot 6, Block 2, LUND'S
EVERGREEN ESTATES Sill ADDITION, according to the recorded plat thereo~ Anoka County,
Minnesota.
Total consideration: Three thousand seven hundred and no/IOO ($3,700.00) Dollars.
State Deed Tax Due: None
IN WITNESS WHEREOF, the parties have hereunto set their hands this.:?Jl~day of
~-/ ,2002.
By:
/ Ronald A Bjork
By: ;::/~~d\.O K0~~
Diane K. Bjork ~
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
This instrument was acknowledged before me on ,~"f-te day of Q;ef~ ' 2002 by
Ronald A Bjork and Diane K. Bjork, husband and wife, has caused these pres ts to be executed or
has set their hand lhe day and year first above written.
SHIRLEY A. CLINTON ~.~ tl. ~.4~ryv
NOTARY PUBUc-t.IlNNfSOTA Notal)' Public
My COImIIssIon ExpilII_ 31, 2lXl5
NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has
accepted on , 2002, the above described easement in this document.
Dated: CITY OF ANDOVER
(SEAL)
By
Clerk
THIS INSTRUMENT WAS DRAFTED BY:
William G. Hawkins and Associates
2140 Fourth Avenue North
Anoka, MN 55303
(763) 427-8877
/
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administratorqjt-
FROM: Vicki Volk, City Clerk
SUBJECT: Appoint Primary Election Judges
DATE: August 5, 2002
INTRODUCTION
The City Council is required to appoint election judges to serve at the Primary Election.
DISCUSSION
The list of election judges will be provided at the meeting.
ACTION REQUIRED
The City Council is requested to appoint judges to serve at the Primary Election to be held on
September 10, 2002.
Respectfully submitted,
U.{/dL
Vicki Volk
City Clerk
(iJ
I CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
FROM: Vicki Volk, City Clerk
SUBJECT: Amend Ordinance No. 260/Facility Use Fees
DATE: August 5, 2002
INTRODUCTION
Community groups, churches and athletic groups are allowed to use the City Council Chambers,
lunchroom, and front conference room for meetings after City Hall has closed for the day.
I DISCUSSION
Staff have had problems with groups not returning the key to City Hall the day after they have
used the building. This creates a problem as we have a limited number of keys and there are
many groups using City Hall. Staffhas discussed this and suggests that a $50.00 refundable
key/damage deposit be paid when the group obtains the key.
The 6ity is now responsible for the key for the field lights behind City Hall. In the past, athletic
groups were able to enter the building in the back and turn on the lights. Apparently this is no
longer possible and a switch has been installed on a light pole. The switch needs to be unlocked
with a key. A $50.00 refundable deposit is also being required for this key.
ACTION REQUIRED
The City Council is requested to adopt the attached ordinance amendment.
Respectfully submitted,
d~' ()d
Vicki Volk
City Clerk-
I
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 260
AN ORDINANCE AMENDING ORDINANCE NO. 260 ESTABLISHING FEES,
SERVICE CHARGES, AND V ARlOUS OTHER FEES TO BE COLLECTED BY THE
CITY OF ANDOVER.
The City Council of the City of Andover hereby resolves:
Ordinance No. 260 is amended as follows:
Facility Use Fees
City Hall Front Conference Room NiG $50.00 refundable key/damage deposit
Council Chambers NiG $50.00 refundable key/damage deposit
City Hall Lunchroom $50.00 refundable key/damage deposit
Field Lights $50.00 refundable key/damage deposit
Adopted by the City Council of the City of Andover this 5th day of August, 2002.
CITY OF ANDOVER
Attest:
Michael R. Gamache, Mayor
Victoria Volk, City Clerk
@
I
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
Will Neumeister, Communit Development Director M./'-
FROM: D. Tyler Mckay, Associate Planner If/?
SUBJECT: Approve Amendment to Ordinance #111 Lawn Establishment.
DATE: August 5, 2002
INTRODUCTION
Council recently considered amending the lawn establishment ordinance. Upon consultation
with a number of developers, staff is recommending changing the escrow requirements from the
developers to the builders.
J
DISCUSSION
The rationale for this change was due to conversations with the Council and developers who
suggested the per lot escrow burden of $2,500 would be detrimental for a developer, considering
the average number of lots in each development. Builders would also be the primary contacts
with the potential home buyer who may wish to put in their own lawn or make other
arrangements for pools or decks which might necessitate the escrow.
ACTION REOUIRED
Staff requests the Council approve of the change from "developer" to "builder" in regards to
escrow requirements to the previously approved ordinance amendment.
Attachments
Ordinance Amendment (#111)
Respectfully submitted,
"V
D. Tyler Mckay
1
CITY OF ANDOVER
\
/ COUNTYOFANOKA
STATE OF MINNESOTA
ORDINANCE NO.111
AN ORDINANCE AMENDING ORDINANCE NO. 111, LAWN ESTABLISHMENT IN THE
CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance 111, An Ordinance for the Establishment of Lawn Requirements for Residential
Districts of the City of Andover is hereby amended as follows:
(Strike out indicates words to be deleted, underlining represents words to be added.)
Section 1. Purpose.
To provide protection to all natural terrain features of the residential site,
which if preserved as required herein, will add to the attractiveness and
stability of the site.
Standards set forth in this ordinance will increase the desirability of
residences, encourage investment or occupation in the city, optimize use and
value of land and improvements, increase the stability and value of the
property, and add to the conditions affecting health and welfare of the city.
/
Section 2. Definitions.
Organic/black Top Soil: For the purpose of this ordinance, organic/black_top
soil shall be defined as soil/dirt that has sufficient amounts of organic
material to establish a suitable foundation for vegetative growth. The
topsoil should contain no more than 35% sand content.
Section 3. Top Soil Requirements.
Organic black-soil shall be spread so as to provide at least four (4) inches
of cover.
Section 4. Sod and/or Seed Requirements.
All boulevards are required to be sodded in areas served by municipal sanitary
sewer and/or water. On grades or exposed areas which are not sodded, lawn
grass seed shall be sown at not less than four (4) pounds to each one thousand
(1,000) square feet of land area. The seed shall consist of a maximum of ten
(10) percent rye grass by weight and a minimum of ninety (90) percent of
permanent bluegrass and/or fescue grass by weight.
All residential lots with municipal sanitary sewer and/or water shall be
sodded or seeded from the boulevard edge to the rear wall of the principal
residence on the lot. Wetlands shall be exempt from the sodding and seeding
requirements as determined by the city, Department of Natural Resources,
watersheds, or conservation district. The spreading of soil and seeding or
sodding of the front and side yard_lawn and sodding of the boulevard_shall be
completed before the issuance of the certificate of Occupancy.
Section 5. Retroactive Clause.
2
All properties in violation of the provisions of this ordinance shall have six
/ months from the time of issuance of the Certificate of Occupancy_to comply
with the requirements set forth in this ordinance. After that time the City
may use the escrow to establish the lawn. The escrow shall be on deposit
(from the builder dC7eleper) in the amount of $2,500 dollars for each lawn
that is not established at the time of issuance of the Certificate of
Occupancy.
Section 6. Enforcement.
The Code Enforcement Officer of the City of Andover shall enforce this
Ordinance.
Section 7. Penalty.
A violation of this Ordinance shall constitute a misdemeanor as defined by
State Law as amended.
Section 8. Separability.
Should any section, subdivision, clause, or other provision of this ordinance
be declared by a court of competent jurisdiction to be invalid, such decision
shall not affect the validity of the ordinance as a whole or any part, other
than the part so declared to be invalid.
Adopted by the City Council of the City of Andover on this _ day of 2002.
CITY OF ANDOVER
/
ATTEST: Michael R. Gamache, Mayor
Victoria V olk, City Clerk
3
~
I
CITY OF ANDOVER
1685 CROSSTOWN l30ULEV ARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
Will Neumeister, Community evelopment Director~
FROM: D. Tyler Mckay, Associate PlannerfJ1/7
SUBJECT: Consider lot split request to create two urban residential lots at 14393 Osage
Street NW for Taylor Made Homes.
DATE: August 5, 2002
INTRODUCTION
The applicant, Robert Day of Taylor Made Homes, Inc, is seeking approval of a proposal to
divide the subject property into two single family urban residential lots.
/
DISCUSSION
The attached survey indicates how the property will be divided. Both lots will exceed the
minimum lot width, depth and area requirements ofthe R-4 Zoning District.
Applicable Ordinances
Ordinance 40 regulates the division of lots. Ordinance 8, Section 6.02 establishes the provision
for minimum lot width, lot depth and lot area for zoning districts. The minimum requirements in
the R-1 districts are as follows:
. Lot Width at Front Setback -- 80 Feet
. Lot Depth -- 130 Feet
. Front Yard Setback -- 35 Feet
. Rear Yard Setback -- 50 Feet
. Lot Area per Dwelling -- 11,400 Square Feet
Utilities
This property is within the MUSA. A sewer stub currently exists to serve the southeast lot, but
not the new lot, which will be created to the northwest. The applicant shall be required to hook
I up to City sewer and petition the City to connect. Water service is not immediately available on
the lot to the southeast, but is available on the lot to the northwest, however the nearest water line
could be extended. The applicant must disclose to the buyer of the new lot that an assessment
will be due and payable for sewer service at the time of connection. Initial contact should be
I made with the Engineering Department regarding this item.
Planning and Zoning Commission Recommendation
The Planning Commission unanimously recommended to the City Council approval of the lot
split request to create two urban residential lots at 14393 Osage Street N.W. for Taylor Made
Homes with addition to the water requirement in item four of the Resolution, subject to the
conditions as stated in the Resolution.
Attachments
Resolution
Location Map
Property Survey
Minutes
RECOMMENDATION
Staff recommends the City Council approve the proposed lot split.
Respectfully submitted,
r/ffJII r-
D. Tyler Mckay
Cc: Robert Day, Taylor Made Homes, Inc. 3200 Main Street, Suite #310, Coon Rapids, MN
55448
2
CITY OF ANDOVER
/ COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING THE LOT SPLIT REQUEST FOR ROBERT DAY TO
SUBDIVIDE PROPERTY INTO TWO URBAN RESIDENTIAL LOTS FOR PROPERTY
LOCATED ON 14393 OSAGE STREET NW LEGALLY DESCRIBED AS FOLLOWS:
Lot 4, Block 1, Creekside Estates 2nd Addition, Anoka County, Minnesota.
WHEREAS, Robert Day has requested approval of a lot split to subdivide property pursuant to
Ordinance No. 40, located at 14393 Osage Street NW; and
WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined
that said request meets the criteria of Ordinance No.8 and 40; and
WHEREAS, the Planning and Zoning Commission finds the request would not have a
detrimental effect upon the health, safety, morals and general welfare ofthe City of Andover; and
WHEREAS, a public hearing was held pursuant to state statutes; and
, WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of
the lot split as requested.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
agrees with the recommendation of the Planning and Zoning Commission and approves the lot
split on said property with the following conditions:
1. The purchaser of the property shall be required to conform with all of the requirements of
the City of Andover Building Department.
2. The applicant shall pay park dedication in the amount of$I,700.
3. The applicant shall pay a trail fee in the amount of$412.
4. The applicant shall be required to petition for and provide to the lot, City sewer and
petition the City to connect. The applicant must disclose to the buyer of the new lot that
an assessment will be due and payable for sewer service at the time of connection. that
water be petitioned for and provided to the lot.
5. The applicant shall establish flood elevations and dedicate appropriate drainage and
utility easements by separate document.
J 6. The lot split shall be subject to a sunset clause as defined in Ordinance No. 40, Section
I1I(E).
3
Adopted by the City Council of the City of Andover on this _ day of , 2002.
CITY OF ANDOVER
ATTEST: Mike Gamache, Mayor
Victoria Volk, City Clerk
,
/
4
Lot Split
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PLANNING AND ZONING COMMISSION MEETING - JULY 9,2002
The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was
called to order by Chairperson Jay Squires on July 9, 2002, 7:05 p.m., at the Andover
City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners present: Chairperson Jay Squires, Commissioners Tim Kirchoff,
Mark Hedin, Tony Gamache, Rex Greenwald (arrived at
7:20 p.m.) and Dean Daninger.
Commissioners absent: Commissioner Douglas Falk
Also present: City Planner, Courtney Bednarz
Planning Intern, John Sevald
Others
I
APPROVAL OF MINUTES.
June 25, 2002
Motion by Daninger, seconded by Hedin, to approve the minutes as presented. Motion
carried on a 5-ayes, a-nays, 0 present, 2-absent (Greenwald and Falk) vote.
PUBLIC HEARING: LOT SPLIT (02-06) TO CREATE TWO URBAN
RESIDENTIAL LOTS FOR ROBERT DAY OF TAYLOR MADE HOMES, INC.
FOR PROPERTY LOCATED AT 14393 OSAGE STREET NW.
Mr. Bednarz explained that the applicant is seeking approval of a proposal to divide the
subject property into two single-family urban residential lots.
Mr. Bednarz summarized the staff report. He mentioned that new water and sewer stubs
would need to be provided for the new lot, this wasn't something foreseen in the original
public improvement project.
Chairperson Squires asked Mr. Bednarz about the proposed resolution and the six
conditions. On proposal four, should they include in resolution that water be petitioned
,
-7-
Regular Andover Planning and Zoning Commission Meeting
Minutes - July 9, 2002
Page 2
/ for and provided to the lot. Mr. Bednarz stated it was a prudent decision to make sure
that both water and sewer be provided to the new lot.
Motion by Daninger, seconded by Kirchoff, to open the public hearing at 7:08 p.m.
Motion carried on as-ayes, O-nays, 2-absent (Greenwald and Falk) vote.
There was no public input.
Motion by Kirchoff, seconded by Gamache, to close the public hearing at 7:09 p.m.
Motion carried on as-ayes, O-nays, 2-absent (Greenwald and Falk) vote.
Motion by Kirchoff, seconded by Hedin, to recommend to the City Council approval of
Resolution No. _, approving the lot split to request to create two urban residential lots
at 14393 Osage Street N.W. for Taylor Made Homes with addition to the water
requirement in item four of the Resolution. Motion carried on as-ayes, O-nays, 2-absent
(Greenwald and Falk) vote.
Mr. Bednarz stated that this item would be before the Council at the August 6, 2002 City
Council meeting.
PUBLIC HEARING: VARIANCE (02-06) TO ORDINANCE NO.8, SECTION 6.02
I MINIMUM DISTRICT PROVISIONS TO VARY FROM THE REQUIRED
BUILDING SETBACKS FOR PROPOSED UTILITY STRUCTURE AT 4517
VALLEY DRIVE NW FOR NORTHERN NATURAL GAS.
Mr. Bednarz explained that the applicant is seeking approval of a variance to the front
yard setback to locate an accessory building on the subject property. The applicant was
not able to obtain consent from the property owner to pursue this application. The
applicant has obtained an easement on the subject property upon which the current
facilities are located. The applicant cannot pursue this request without the consent of the
property owner.
Mr. Bednarz explained the structure would be used to odorize the natural gas pipeline
that runs through the property. This project is intended to achieve compliance with
recently changed federal regulations that require the natural gas system to be odorized.
Mr. Bednarz asked the Commission to table this item indefinitely until Northern Natural
Gas and the property owner came to an agreement.
Chairperson Squires asked if the applicant was notified that the application was
incomplete. Mr. Bednarz stated he was.
Motion by Daninger, seconded by Gamache, to table this item indefinitely. Motion
/ carried on as-ayes, O-nays, 2-absent (Greenwald and Falk) vote.
-8-
@
F " CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
Scott Erickson, City Enginee
FROM: Todd Haas, Parks Coordinator
SUBJECT: Approve Resolution Accepting DonationlHidden Creek East Park -
Engineering
DATE: August 5, 2002
INTRODUCTION
This item is in regards to approving a resolution for donations that were made to the City of
Andover towards the development of Hidden Creek East Park.
I DISCUSSION
The donations made were due to hard work by the residents of the Hidden Creek East Park area.
To date, those that have made donations are as follows:
. John B. Goodman
. For Kids Only, Inc.
. ABC Mini-Storage, Inc.
. Kottkes Bus Service, Inc.
. 151 Regions Bank
Donations totaled $3,700.00.
ACTION REOUIRED
The City Council is requested to approve the resolution accepting donations in the amount of
$3,700.00 for the development of Hidden Creek East Park.
Respectfully submitted,
~~
I
CITY OF ANDOVER
COUNTY OF ANOKA
/ STATE OF MINNESOTA
RES. NO.
+
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCPETING DOANTIONS THAT HAVE BEEN MADE TO THE CITY
OF ANDOVER TOWARDS THE DEVELOPMENT OF HIDDEN CREEK EAST PARK.
WHEREAS, any donations that are to be made to the City of Andover must be
accepted by the City Council; and
WHEREAS, the donations made were due to the efforts of the area residents of
Hidden Creek East; and
WHEREAS, the donations made were from the following:
John B. Goodman - $3,000.00
For Kids Only, Inc. - $100.00
ABC Mini-Storage, Inc. - $250.00
Kottkes Bus Service, Inc. - $250.00
1st Regions Bank - $100.00
/
NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the
donations, which are to be used towards the development of Hidden Creek East Park.
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this 5th day of AUQust , 2002 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
/
@)
/ CITY OF ANDOVER
.
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Acknowledge Resignation of Public Works Department Employee
DATE: August 5, 2002
INTRODUCTION
This item is in regards to acknowledging the resignation of Charles Lehn from the Public Works Utilities
Department
DISCUSSION
Charles Lehn, a recently hired City of Andover Public Works employee, submitted his resignation
effective Friday, August 9, 2002. Mr. Lehn has been working in the Public Works Division, Utilities
Department.
ACTION REOUESTED
The City Council is requested to acknowledge the resignation of Charles Lehn.
Respectfully submitted,
A~~
Dana Peitso
/
@
) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
Will Neumeister, Community Development DirectortV~
FROM: D. Tyler Mckay, Associate Planner ~tJ
SUBJECT: Consider Variance (02-05) for reduction to comer side yard setback at 1353 1420d
Ave NW for Mary Evers-Rystrom and Dave Rystrom.
DATE: August 6, 2002
INTRODUCTION
The Rystroms are requesting a variance to the 35 foot setbacks for their side yard. Their home
was originally built with 45 feet to the boulevard. They wish to use the 10 feet allowed, as well
as an additional 10 to 14 feet of the side yard setback space. This would change their side
setback from 35 feet to 21 or 25 feet.
DISCUSSION
This variance was reviewed by the Andover Review Committee on June 11,2002, with
recommendation of denial for the variance request.
On July 16,2002, when this issue was last before the Council)staffwas asked to explore possible
findings to support the granting of the variance. Possible findings that may be used in the
granting of the variance include:
1. The undue hardship that should allow the granting of the variance relates to the curvature
of the road creating additional setback for the structure. This preexisting condition is a
special circumstance is a plight of the land and is not caused by the landowner.
2. The lot is extra deep compared to a standard lot depth.
3. A reduction in the comer sideyard setbacks would not adversely affect the neighborhood
aesthetic qualities. There are existing mature evergreen trees along the property line that
would screen the addition from view.
4. Building an addition off of the rear of the home would constitute a onerous burden on the
property owners as compared to building off of the side yard.
Planning and Zoning Commission Recommendation
The Planning Commission unanimously recommended to the City Council denial of the variance
request of Mary Evers Rystrom.
Attachments
Resolutions (approval of variance)
Location Map
Sketch
Letter from Applicant
Photos
Minutes
ACTION REOUESTED
Council is asked to review the possible findings and determine whether the variance should be
granted. In the event the Council does not agree with the possible findings, staff requests that the
Council direct the staff to prepare a resolution of denial for variance (02-05).
Respectfully submitted,
ft1rJ
D. Tyler Mckay
Cc: Mary Evers Rystrom, 1353-1 420dAve NW
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R
A RESOLUTION APPROVING VARIANCE REQUEST OF MARY EVERS RYSTROM TO
ALLOW REDUCTION OF THE CORNER SIDE YARD SETBACK FOR PROPERTY
LOCATED AT 1353-1 42ndAVENUE NW.
WHEREAS, Mary Evers Rystrom has requested a reduction of the corner side yard setback for
property located at 1353-1 42ndAve NW, and;
WHEREAS, the City Council has reviewed the request and has determined that said request does
not meet the criteria of Ordinance No.8 Section 5.04, and;
WHEREAS, the City Council finds the request does not have a detrimental effect upon the
health, traffic safety, and general welfare of the City of Andover.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
approves the variance for reduction of the corner side yard setback based on the following
findings:
1. The undue hardship that should allow the granting of the variance relates to the curvature of
the road creating additional setback for the structure. This preexisting condition is a special
circumstance is a plight of the land and is not caused by the landowner.
2. The lot is extra deep compared to a standard lot depth.
3. A reduction in the corner sideyard setbacks would not adversely affect the neighborhood
aesthetic qualities. There are existing mature evergreen trees along the property line that
would screen the addition from view.
4. Building an addition off of the rear of the home would constitute a onerous burden on the
property owners as compared to building off of the side yard.
Adopted by the City Council of the City of Andover on this_day of ,2002.
CITY OF ANDOVER
ATTEST: Michael R. Gamache, Mayor
Victoria V olk, City Clerk
Variance to Side Yard Setback
1353 142nd Avenue NW
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LEGAL DESCRIPTION
. Lot 11, Block 3, OLD COLONY
ESTATES, according to the plat of
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DENOTES IRON MONUMENT -
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Q DENOTES WOOD HUB S~T' I hereby certify that this survey was
FOR EXCA VA ilON ONL '( prepared by me or under my direct
supervision. and that I am a duly
DASHED LINE DENOTES DRAINAGE. Registered Lond Surveyor under the
AND Ul1UT'f EASEMENT AS PER PLAT. laws of the state of Minnesota.
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BEOl8TKIlED. PBOPE8BlONAL L.Um SURVEYO~
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6/5/02
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
Dear City of Andover;
This letter is requesting a variance for the property of 1353-142nd Ave NW. This is a
comer lot located on the comers of 142nd and Zilla St, in Old Colony Estates.
We are interested in building an addition off the side of our home located nearest Zilla St.
The addition would be adding a family room, bathroom and possible bedrooms. The
addition would be approximately 24 feet by 30 feet. The set backs for our property are
35 feet from the front and side property lines. We have 45 feet from side property line to
the house, excluding the 15 additional feet of boulevard; which totals 60 feet. We are
asking permission to build out 14 feet of set back land, the first 10 feet are not part of the
set back. This would give 21 feet from house to side property line, 36 feet if you include
the boulevard.
We believe that we have unique circumstances that would be helpful to explain why we
are asking for the variance. We are the proud parents of two year old triplets. We built
the house in 1992 and never would have envisioned 3 children the same age running
around the house. We now have come to the conclusion that our house is too small for
our family. We really love the area that we live. The school system, neighborhood and
walking paths are excellent. We have a very nice and large yard for them to play. During
the building process we would need to move only a small portion of our fence; which
would allow the children to still play in their backyard.
Our yard dimensions are approximately 85 feet wide by 220 feet long. We have one of
the smallest homes with the largest yard in the neighborhood. Our finished square feet for
all 3 floors is approximately 1,700 square feet. This sets our lot/home apart from the rest
of our neighbors. Our house also sits further back then the required set back in the front
yard. The front set back is 35 feet and we are 50 feet from the property line. The
location of the garage is 15 feet from the side property set back line instead of the
required 10 feet.
g
, By adding the new addition it would not affect the sight lines for the neighbors or traffic.
There is a stop sign at the comer of 142nd Ave and Zilla St. Zilla Street also has a small
curve that affects our property. Zilla also comes to a T in the road at I 42nd Ave.
We have a multi(three)-level home with the living room lofted in the back of the home.
The contractors have agreed to keep our existing house intact until the very last possible
moment. The entrance into the new addition would be from the existing sliding glass
door. The structure of our yard, house and family would not be feasible to build off the
back of the home. The angle of the roof would be affected and the whole back of the
house would be removed., This would endanger the safety of our children. In addition,
the living room, all the bedrooms and family room would be destroyed and rebuilt by
going off the back of the home. We would have no place to sleep or live during the
process. Building off the back of the home is not a viable option to us at this time. This
would cause us an undue hardship.
The addition would flow right into the existing structure of our current home. The
contractor is looking at making a gable roof that would match the pitch of the garage.
This would not make the land or house appear funny to existing neighbors. Once
completed you will never be able to tell it was not part of the original structure. We have
contacted the neighbors directly around us that would be affected by the building and
they support our decision to add an addition.
We hope that you approve our request for a variance. We would like the opportunity to
, make improvements to our property. Please support the findings to grant the variance.
We believe it does meet some of the criteria to approve the variance.
1- We have provided photographs that would prove the request is in the
spirit and intent of the ordinance.
A. The photographs prove that the houses vary within the
development. The development was intentionally built to have
the houses not look the same. They wanted different
contractors building within the development.
B. Our house is already further away from the front and side set
backs. The house already sits back 50 feet instead of the 35
feet. The garage is IS feet away from the neighbors instead of
the required 10 feet.
C. The sight lines are already impacted by the curve in the road
and the existing trees. The length of our yard (220 feet)
compensate for the sight line issue.
D. There is an existing stop sign in our yard that would not be
affected by the addition. Zilla Street makes a T in the road.
The traffic flow and sight lines would not be affected by the
addition.
E. Approving the variance would still appear to honor the sight
lines of the neighborhood.
2. Strict enforce of the ordinance would cause undue hardship because of
circumstance unique to our property.
'f
A. There would be a hardship to our family. As stated earlier in
this letter, we have triplets that are two years old. We need to
take into consideration what is in the best interest of them.
B. Our house is built further back from the front and side set
backs. Ifwe would have known we were having triplets we
would have built the house differently. Including using the set
backs more wisely. We lost 5 feet of property on the side of
the neighbors. We technically could have had 15 feet of
property we could have utilized more efficiently.
C. Our property is also unique in size and shape. We have one of
the largest lots in the development.
3. We would not be able to reasonably use the property if the variance
was denied.
A. We have 10 feet of property that is not part of the set back. We
could not successfully accomplish our plan with that amount of
space.
B. The entrance into the new addition would be the sliding glass
door. The contractor has agreed to keep the sliding glass door
intact until it absolutely needs to be removed at the very end.
C. Building an addition off the back of the home is not realistic
with our family structure. It would endanger the safety and
well being of our children. As stated earlier, we would have no
where to live or sleep during the process.
/
We were originally looking at including a second story to the addition. However, we feel
that it would not be in the best interest of the neighborhood or the city. It would be too
high for the existing sight lines. In addition, it would not compliment the house as nicely
as a single story addition. We also considered downsizing the addition from a 24 X 30 to
a 20 X 30 space. Our first choice would still be for you to grant the variance for a 24 X
30 addition.
Thank you for you time and consiCleration in this matter. It is greatly appreciated.
Sincerely,
~~lM
Mary Evers Rystrom
Dave Rystrom
1353_142od Ave NW
Andover, ~ 55304
Home:763-434-3051
Mary's Work: 763-323-5864
(0
-
,r
Regular Andover Planning and Zoning Commission Meeting
Minutes - June 25, 2002
Page 5
/ r. Westlund explained that the 1999 original plan was a drawing that was done prior to
hi even owning the property on the east side. He stated that the revision came after a
co . ee'met of staff, engineers, among others. He mentioned that the objective was
that the an met the ordinances with little or no variances; therefore with the change the
plan now ets all City ordinances.
Commissioner din questioned how the plan would be affected if the cul-de-sac were
put back in the pI . Mr. Westlund stated that he thinks it's possible, however his
concern is the locati ofthe park since the Park Commission gave a different
recommendation.
Commissioner Hedin stated at it sounds like most residents want to see the cul-de-sac
stay. He mentioned that it wo be great to have a park in the area of the cul-de-sac.
Commissioner Daninger stated that this situation the cul-de-sac seems the most
appropriate. He stated that he would a 0 like to see some kind of a park in the area. He
mentioned that the City needs to learn fro this and that even though we want ghost plats
it needs to be made clear that it isn't set in s ne.
Commissioner Gamache agreed with Commissio er Daninger. He stated that he tends to
lean towards the concerns of the residents. He sug sted the City make the cul-de-sac
work if at all possible.
,
Commissioner Hedin stated that the Commission has hear any reasons on why to
support the cul-de-sac such as safety issues, topography, etc. e stated that overall he
likes the sketch plan. He suggested the parties come together to ake the cul-de-sac
work and in the end everyone will benefit.
Commissioner Kirchoff agreed with the rest of the Commission. He al stated that it
would be nice to have an all around transportation plan. He mentioned th
seem that it's necessary to have Uplander as a through street.
Mr. Bednarz stated that this item would come before the City Council at the July
2002 City Council meeting.
~ PUBLIC HEARING: VARIANCE (02-05) - VARIANCE TO ORDINANCE NO.8,
SECTION 6.02 MINIMUM DISTRICT PROVISIONS FOR REDUCTION OF
CORNER SIDE YARD SETBACK AT 1353 14r'D A VENUE NW FOR MARY
EVERS-RYSTROM AND DA VE RYSTROM.
Mr. Bednarz explained that the Rystroms are requesting a variance to the 35-foot
setbacks for their side yard. Their home was originally built with 45 feet to the
boulevard. They wish to use the 10 feet allowed, as well as an additional 10 to 14 feet of
" the side yard setback space. This would change their side setback from 35 feet to 21 or
/ 25 feet.
/-z.....
Regular Andover Planning and Zoning Commission Meeting
Minutes-June 25,2002
Page 6
I
This variance was reviewed by the Andover Review Committee on June 11,2002. The
majority of staff recommends denial of the variance. The basis of this recommendation is
that the property owner: 1.) has been able to make reasonable use of their property
without the variance; and 2.) there is ample room in the rear yard for an addition. The
applicant has submitted a letter summarizing the details of the proposed variance.
Moreover, the hardships or difficulties are due to the recently changed characteristics of
the property owners and their children, but not with the land characteristics, which
haven't changed.
Neighboring resident, Anna Pruchnik, at 14277 Bluebird Street wanted the Planning and
Zoning Commission to know she was in favor of this variance. She felt it would raise the
neighboring property values, aesthetic qualities and increase the likelihood she and other
neighbors could successfully apply for similar variances to build additions in the future.
Commissioner Gamache questioned if it's correct to say that this wouldn't be an issue if
this wasn't a corner lot. Mr. Bednarz stated yes, since there's typically a 10-foot setback
from the interior property line.
Commissioner Daninger questioned if the applicant is aware of other options. Mr.
Bednarz stated that the option of putting an addition on the rear of the house has been
discussed with the applicant.
Motion by Gamache, seconded by Kirchoff, to open the public hearing at 8:30 p.m.
Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote.
The Applicant Mary Evers-Rystrom stated that they built the house in 1992. They had
triplets in 2000. She explained that the contractor has stated that they could keep the
house in tact if they build off the side since the sliding glass door would be the entrance
into the room. The door would be blocked off until the construction is complete.
However, if they built off the back of the house the entire house would be under
construction, which poses a huge safety issue.
Ms. Evers-Rystrom presented a number of photos of the property to show that the
addition wouldn't affect the traffic flow. She mentioned that there have been a number of
other applications that have been approved in the past, where there haven't been
hardships to the physical land. She listed a number of these applications. She also
mentioned that she doesn't feel the sideyard setback should be 35 feet, since it is too
large of a requirement.
Commissioner Daninger questioned Ms. Evers-Rystrom if they've looked at different
houses. Ms. Evers-Rystrom stated yes.
Chair Squires suggested Ms. Evers-Rystrom discuss with the builder different options on
I how the addition could be built off the backside in a safe way.
(J
Regular Andover Planning and Zoning Commission Meeting
Minutes - June 25, 2002
Page 7
Ms. Evers-Rystrom stated that if the addition were to be built off the backside there
wouldn't be anywhere for them to sleep.
Chair Squires questioned the time frame for construction. Ms. Evers-Rystrom stated that
the construction would take 90 days.
There was no further public input.
Motion by Daninger, seconded by Hedin, to close the public hearing at 8:45 p.m. Motion
carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote.
Commissioner Kirchoff stated that he doesn't see a hardship on the property itself. He
stated that he does remember a number of requests for variances in the past that were
denied; however he wasn't sure of the reasoning.
Commissioner Hedin questioned if when a variance is approved if the hardship is stated.
Chair Squires mentioned that the Commission needs to state findings whether it's for
approval or denial.
Mr. Bednarz mentioned that there were a few variances granted, however most of these
were prior to the City requiring an additional 5 feet of lot width for lots with sliding glass
doors on the side.
Commissioner Hedin questioned if the ordinance was changed after 1992 when the house
was built. Mr. Bednarz stated yes.
Commissioner Gamache questioned how close Ms. Evers-Rystrom could have been in
1992 to the property line. Mr. Bednarz stated that the 35-foot setback has been there for
quite some time. He mentioned what exactly changed in 1992.
Commissioner Kirchoff stated that what concerns him is that the neighbors are in favor of
this so that there would be the option for them to do the same thing at some point in the
future.
Chair Squires mentioned that there has to be a hardship to the property in order to grant a
vanance.
Commissioner Hedin mentioned that there is 10-feet available on the side, therefore they
could go out 10-feet without a variance.
Commissioner Daninger stated that he doesn't feel comfortable with the variance for a
number of reasons. He agreed with Commissioner Hedin. He also mentioned that the
house is extended out to the side there would be some sight lost.
(tj
Regular Andover Planning and Zoning Commission Meeting
Minutes-June 25,2002
Page 8
Motion by Gamache, seconded by Kirchoff, to recommend to the City Council approval
of Resolution No. R ---' Denying the Variance request of Mary Evers Rystrom to allow
Reduction of the Corner Side Yard Setback for Property Located at 1353 - 142nd Avenue
NW, based on the facts and findings stated in the staff report which didn't support a
hardship with the land. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and
Falk) vote.
Mr. Bednarz stated that this item would come before the City Council on the July 16,
2002 City Council meeting.
BLIC HEARING: SPECIAL USE PERMIT (02-09) FOR AN OFF-SALE
Ll OR LICENSE TO BE ISSUED TO BRUCE KNOWLAN (LIQUORS PLUS,
INC.) T 2300 BUNKER LAKE BOULEVARD.
summarized the staff report.
Commissioner aninger if this site wasn't supposed to be a restaurant. Mr. Bednarz
explained that tha was a possibility in the past, however there still is two more
freestanding buildin ads near the site.
Commissioner Kirchoff estioned if there would be a liquor store in conjunction with
the grocery store. Mr. Bed rz stated that there are no plans for a liquor store in
conjunction with the grocery ore.
Chair Squires questioned the exac ocation of the store. Mr. Bednarz pointed out the
location.
Mike Hanson, representing Bruce Knowl d, explained that the liquor store would be
7,100 square feet in size.
Chair Squires questioned ifthere are specific reg ations on how close a liquor store can
be to a day care. Mr. Bednarz stated that there are specific regulations with daycares.
Motion by Gamache, seconded by Hedin, to close the p lic hearing at 9:00 p.m. Motion
carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk yote.
Commissioner Hedin questioned Mr. Hanson on when they pI to be open for business.
Mr. Hanson stated that they hope to be open for the holidays this ll/winter.
Commissioner Hedin questioned Mr. Hanson if they own the building.
stated that they are renting the building.
Chair Squires questioned if when making decisions with Conditional Use Pe
Andover Station project that the Commission will just be looking at the use.
.
1,5
@)
,
/
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
Will Neumeister, Community evelopment DirectorW~
FROM: Courtney Bednarz, City Plann'l7
SUBJECT: Consider Variance/14800 Prairie RoadINorthem Natural Gas - Planning
DATE: August 5, 2002
INTRODUCTION
The applicant is requesting a variance to the front yard setback to locate an accessory building on
the subject property. The structure would be used to odorize a branch of the natural gas pipeline
that originates on the property. This project is intended to achieve compliance with recently
changed federal regulations that require branch lines off ofthe natural gas system to be odorized.
/ DISCUSSION
The attached site plan indicates the first proposed location of the structure, approximately 17 feet
from the front property line and 63 feet from the edge of Prairie Road. As indicated on this plan,
the front and rear yard setbacks do not provide enough space to locate the proposed structure.
The buildable area is only ten feet wide, whereas the structure is proposed to be thirteen feet
wide. The size of the proposed structure is dictated by the size of the tank enclosed within it (as
illustrated on the Tank Detail graphic).
Applicable Ordinances
Ordinance 8 Section 5.04 prescribes the process for reviewing variance requests. This section
requires applicants to demonstrate findings to substantiate variance requests.
The applicant has cited the limited area within building setbacks for the proposed variance. It is
also important to note that the majority of the 'buildable' area of the site is consumed by above
ground equipment (see site plan and photographs).
Location Factors
The structure needs to be located as close to the pipeline as possible to facilitate the odorization
process. It is not desirable to locate the structure directly over the underground pipeline.
Staff Recommendation
A variance is necessary to locate the proposed structure on the site and to allow the applicant to
conform with federal regulations to odorize the pipeline. It has been the City's policy to
minimize the amount and impact of variances.
I Planning Commission Recommendation
The Planning Commission unanimously recommended in favor of reducing the rear yard setback
for the proposed structure to 30 feet to allow the structure to be located further from Prairie Road
and behind the existing above ground equipment.
Attachments
Proposed Resolution
Location Map
Applicant's Letter
Photographs of site (2 pages)
Site Plan
Tank Detail
Staff Recommendation Graphic
Planning Commission Minutes
ACTION REOUESTED
Staff requests the City Council approve the proposed variance to the rear yard setback. The
location of the structure will be determined by the variance. The Commercial Site Plan process
will facilitate the remainder of review for the proposed project.
Respectfully submitted,
/
Cc: Northern Natural Gas 1650 West 82nd Street #1250 Mpls, MN 55431
I
CITY OF ANDOVER
I COUNTYOFANOKA
STATE OF MINNESOTA
RES. NO. R
A RESOLUTION APPROVING THE VARIANCE REQUEST FOR NORTHERN NATURAL
GAS TO REDUCE THE REAR YARD SETBACK TO 30 FEET ON PROPERTY LOCATED
AT 14800 PRAIRIE ROAD.
WHEREAS, Northern Natural Gas has petitioned to vary from the building setback requirements
of Ordinance 8, Section 6.02 for property located at 14800 Prairie Road legally described as
follows:
Part of the northwest half of the northwest quarter of Section 24, Township 32, Range 24, Anoka
County, Minnesota
WHEREAS, the City Council finds that the special circumstance for the subject property is the
fact that the space within applicable setbacks is not sufficient to locate the proposed structure,
and;
WHEREAS, the structure is needed to allow the applicant to conform with federal requirements
to odorize the natural gas pipeline;
/ WHEREAS the variance is the minimum necessary to facilitate construction and will also
minimize the impact on surrounding properties as follows;
1. Minimizes the visibility from Prairie Road
2. Eliminates the need for a variance to the front or side yard setbacks
3. Maintains the narrow side of the structure facing into Prairie Knoll Park
WHEREAS, the applicant has explored all other feasible options to locate the addition on the
property, and;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover
approves the proposed variance request to allow a rear yard setback ofthirty (30) feet
Subject to the following conditions:
1. Successful completion of Commercial Site Plan process with the Andover Review
Committee.
2. Issuance of a building permit for the proposed structure.
3. The applicant shall operate the facility in a manner that minimizes the impact of odor on
surrounding residential properties.
Adopted by the City Council ofthe City of Andover on this _ day of ,2002.
CITY OF ANDOVER
/ ATTEST: Michael R. Gamache, Mayor
Victoria V olk, City Clerk
Variance to Building Setbacks
14800 Prairie Road
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-,,--
- Andover Planning
I (~.-_ '11- I I
Northern Natural Gas Company
1650 West 82nd Street, Suite 1250
Minneapolis. MN 55431
Fax Operations 952-887-1740
Fax Right of Way 952-887-1759
July 3, 2002
Mr. Courtney Bednarz, City Planner
City of Andover Minnesota
1085 Crosstown Blvd. NW
Andover, MN 55304
Re: Lexington and Anoka Odorant sites
Dear Mr. Bednarz:
Thank you for taking time to discuss the above sites located in the corporate limits of the
City of Andover. Per our discussions, any traffic by Northern or its assigns over the
existing buried facilities can and will be done in a responsible manner. Placement of
these Pipeline Odorant Facilities was designed in conjunction with the existing facilities
and hopefully in keeping with current City of Andover Lot Set-back requirements.
These Pipeline Odorant Facilities are designed using the latest technology to eliminate
any escape of the odorant. However since they are not foolproof, they also designed to
adequately contain any material which may escape in the unlikely event of an accidental
discharge. The effect of uncontained odorant is dependent on current atmospheric
conditions, i.e., wind speed/direction, humidity, temperature, etc. The systems are also
designed to notify Northern of emergency situations.
Authorization is being sought for two sites located on the main Elk River pipeline. It is
not necessary at this time to odorize the entire Elk river pipeline. These systems are for
the purpose of providing odorant to Northern's "Lexington" branch line (Prairie Road
Site) and the "Anoka" branch line (Valley Drive Site), which branch off from the
mainline.
The outer material for the buildings will be a brick textured material, with an earth tone
color "Legionaire Tan", and the roof will be "hunter/forest green".
Thank you again for the courtesy of any consideration, you can give to the foregoing.
Sincerely,
NORTHERN NATURAL GAS COMPANY
Leland C. Mann
Right of Way Agent
Cc John Nelson
Tearn North Branch
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Regular Andover Planning and Zoning Commission Meeting
Minutes - July 9. 2002
Page 3
PUBLIC HEARING: VARIANCE (02-07) - VARIANCE TO ORDINANCE NO.8,
SECTION 6.02 MINIMUM DISTRICT PROVISIONS TO VARY FROM THE
REQUIRED BUILDING SETBACKS FOR PROPOSED UTILITY STRUCTUREAT
/4800 PRAIRIE ROAD FOR NORTHERN NATURAL GAS.
Mr. Bednarz explained that Northern Natural Gas is requesting a variance to the front
yard setback to locate an accessory building on the subject property. The structure would
be used to odorize the natural gas pipeline that runs through the property. This project is
intended to achieve compliance with recently changed federal regulations that require the
natural gas system to be odorized.
Mr. Bednarz stated a variance to building setbacks is necessary to locate the proposed
structure on the site.
Mr. Bednarz staled it was recommended that a variance to reduce the rear yard setback to
30 feet be granted to allow the structure to be located behind the existing above ground
equipment. He summarized the Staff Recommendation Graphic.
Mr. Bednarz staled the applicant must also complete the Commercial Site Plan process
with the Andover Review Committee (ARC). This process will allow building, fire and
engineering experts from both the applicant and the City to ensure that the facility will be
constructed in a manner that will facilitate safe and efficient operations. Improvements to
the site will also be required to bring the site into compliance with existing regulations.
Mr. Bednarz stated staff was concerned with the proposed location because ofthe large
variance to the front yard setback and stated the building would be pushed closer to
Prairie Road and make it more visible. Mr. Bednarz showed pictures of the structure to
the Commission and described the exterior materials proposed for the building.
Mr. Mann and Mr. Nelson, applicants, stated they could not use asphalt shingles and the
roof would be similar to the one pictured but in forest green.
Commissioner Hedin asked if the chain link fence was entirely around the perimeter. Mr.
Bednarz stated it was around the equipment only. Commissioner Hedin asked if the
fence would be moved to enclose the building. Mr. Bednarz stated the fence would be
moved to allow the building to be constructed inside the fence.
Motion by Daningcr, seconded by Kirchoff, to open the public hearing at 7:20 p.m.
Motion carried on as-ayes, O-nays, 2-absent (Greenwald and Falk) vote.
Commissioner Greenwald arrived at 7:20 p.m.
Regular Andover Planning and Zoning Commission Meeting
Minutes - July 9. 2002
Page 4
Commissioner Gamache asked the applicant if there was a specific technical reason why
the building needs to bc put in that specific spot or would the area where staff is
recommending it be put work. Mr. Mann and Mr. Nelson stated the area would work.
Commissioner Gamache asked if there was a pipe above ground that would need to be
attached to the building, Mr. Mann and Mr. Nelson stated there was not so they did have
options as to whcre to place thc building.
Commissioner Daninger asked why this site was chosen and would there be other sites
throughout Andover. Mr. Mann and Mr. Nelson stated these are the points where branch
line laterals come off the main line and they were required to odorize lines that reach a
certain encroachment criteria and they need to odorize at the start of the branch lines.
Commissioner Daningcr asked if there would be a smell and what would it be like. Mr.
Mann and Mr. Ndson stated there would not be a smell. There is currently odorized gas
running through Andovcr's lines. He stated the equipment they will be installing will be
stated of the art and have less prone to mechanical problems.
Mr. Bednarz statcd the potential smell was discussed by ARC and there should be some
consideration givcn to adding a condition of approval to ensure Northern Natural Gas
will work with the City to prevent problems.
Chairperson Squircs stated thcy should impose a condition that requires the applicant to
operate the facility in a manner that minimizes the impact of odor on surrounding
residential properties. Mr. Mann and Mr. Nelson stated it was in their best interest to
keep the odor wilhin the pipeline.
Commissioner Greenwald asked if there would be a gas leak, where would it be. Mr.
Mann and Mr. Nelson stated the odorizers that have been purchased would be hooked up
to the phone lines and monitored at all times. This would give them a lot more control.
There would be the ability to notify local emergency in case of a leak.
Commissioner Daninger asked what was an alternative site. Mr. Mann and Mr. Nelson
stated there was no alternative site and the only other alternative was to move it closer to
the road.
Motion by Gamache, seconded by Daninger, to close the public hearing at 7:28 p.m.
Motion carried 011 a 6-ayes, O-nays, I-absent (Falk) vote.
Commissioner Gamache asked if they still needed a variance to put the building on the
property. Mr. Bcdnarz stated they would.
Commissioner Daningcr asked if they would be able to see a design for the building
before it was constructcd. Mr. Bednarz stated they would take another look at the
building. Mr. Mann and Mr. Nelson stated this was a packaged unit that comes with the
building and there: would not bc any building constructed on the site, it would be
Regular Andover Planning and Zoning Commission Meeting
Minutes - July 9, 2002
Page 5
delivered to the site. Mr. Bednarz stated that the applicant will be required to construct a
building in conformance with Andover's ordinances.
Motion by Daninger, seconded by Hedin, to recommend to the City Council approval of
Resolution No. _, approving the variance as written and prepared by staff and
reducing the rear yard setback by twenty feet and requiring the applicant to minimize the
potential nuisance characteristics. Motion carried on a 6-ayes, O-nays, I-absent (Falk)
vote.
Mr. Bednarz stated that this item would be before the Council at the August 6, 2002 City
Council meeting.
PUBLIC HEARING: CONSIDER AMENDMENT TO ORDINANCE 8, SECTION
4.21 FENCES AND WALLS TO ALLOW DECORATIVE FENCES TALLER THAN
FOUR FEET IN HEIGHT WITHIN THE FRONT YARD SETBACK OF
RESIDENTIAL PROPERTIES. THIS ORDINANCE AMENDMENT WOULD BE
CITYWIDE.
Mr. Bednarz explained the City Council has asked the Planning and Zoning Commission
to review the maximum fence height in the front yard setback of rural residential
properties. This item is the result of a previous variance request that was unsuccessful.
Mr. Bednarz summarized the staff report.
Motion by I-ledin, seconded by Daninger, to open the public hearing at 7:33 p.m. Motion
carried on a 6-ayes, a-nays, I-absent (Falk) vote.
There was no public input.
Motion by Hedin, seconded by Gamache, to close the public hearing at 7:34 p.m. Motion
carried on a 6-ayes, O-nays, I-absent (Falk) vote.
Chairperson Squires asked what was a definition of a decorative fence. Mr. Bednarz
stated the Ordinance did not give a definition of a decorative fence and the beginnings of
a definition were in the report and stated it could be wrought iron, aluminum and steel.
Chairperson Squires asked if the intent was not to have a chain link fence. Mr. Bednarz
stated this was true. Commissioner Gamache stated the Ordinance right now allows a
four-foot ehain link fence. Mr. Bednarz stated that was correct.
Commissioner Greenwald asked ifthere were any of these fences in the community now
that were over four feet and if this was a problem and if they were grandfathered in. Mr.
Bednarz stated there is a provision in the Ordinance that would allow the Council to
I mandate that a fence be removed.
@
CITY OF ANDOVER
\
/ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratorf1,v
FROM: Will Neumeister, Community Development Directorttd--
SUBJECT: Consider Amending Ordinance 8 and Ordinance 102 -- Regulating Compost
Facilities-Planning
DATE: August 5, 2002
INTRODUCTION
To tighten the City's regulatory controls to prevent a composting facility (whether it be a commercial,
industrial or institutional) from starting business in the City of Andover, the words "Compo sting
Facility" should be added to the "Uses Prohibited" section of the Zoning Ordinance. Also, a
definition of "Compo sting Facility" (specifically indicating this includes commercial, industrial or
institutional facilities of this type) should be added to the definitions section.
,
/
DISCUSSION
City of Andover Ordinance # 1 02, regulates the storage, collection and transportation of garbage,
recyclables and refuse within the City of Andover. Attached is a copy of that Ordinance. It is
suggested that one sentence be added to the section pertaining to composting:
"Composting shall be allowed only on properties where there is a single family detached
dwelling or property operated by the City as an essential service. "
The amendments that are recommended to the Zoning Ordinance include adding a definition of what
a composting facility (commercial, industrial, institutional) is. It is suggested that the following
definition be added to Section 3.02:
Composting Facility: A commercial, industrial or institutional facility that is primarily engaged
in the disposal of yard waste not typically collected by commercial and residential waste
haulers. Yard waste includes compostable items such as leaves, lawn clippings and shrub
prunings, but for the purposes of this definition also includes tree branches, tree trunks, and
stumps from removed trees.
The City Zoning Ordinance, Section 7.03 should be amended to add to the list compo sting facilities
(commercial, industrial, institutional). That section of code should read as follows (underlining is new
language to be added, strikeouts indicate deletion):
I
7.04 Uses Exeluded Prohibited.
In All Districts:
Auto reduction yards
Automotive Recycling Yards (8PPP,11-06-90)
Compostinl! Facilities (commercial. industrial. institutional)
Exterior storage of waste tires (81II, 5-16-89)
Junk Yards
Landfills
Toxic waste storage
Transportation terminals or motor freight terminals (8VVV, 12-17-91)
Uses which may be detrimental to the health, safety and welfare of persons residing or working
in the vicinity. (8WW, 10-06-87)
In Business & Industrial Districts: (8PPP, 11-06-90)
Interior storage of more than two hundred fifty (250) waste tires. (81II, 5-16-89)
In Residential Districts:
Interior storage of more than eight (8) waste tires (8Ill, 5-16-89)
Planning Commission Recommendation
The Planning Commission unanimously recommended the amendments to the Zoning Ordinance and
Ordinance # 1 02 as proposed by staff.
ACTION REOUESTED
Staff requests the City Council approve the suggested changes to the Zoning Ordinance and the Ordinance
#102 prohibiting a composting facility (including commercial, industrial, or institutional facilities) from
locating in the City of Andover, unless it is owned and operated by the City.
Respectf~bmitted,
~~ mm'~
Will Neumeister
Attachments
Ordinance #102 (Proposed Amendment to Section 3)
Ordinance 8 (Proposed Amendment to Section 7.04)
/
.,
-L-
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
I ORDINANCE NO.8
THE ZONING ORDINANCE OF THE CITY OF ANDOVER, MINNESOTA, RELATING TO
AND REGULATING THE LOCATION, SIZE, USE AND HEIGHTS OF BUILDINGS, THE
ARRANGEMENT OF BUILDINGS ON LOTS, AND THE DENSITY OF POPULATION IN
THE CITY OF ANDOVER AND FOR THE PURPOSE OF PROMOTING THE PUBLIC
HEALTH, SAFETY, ORDER, CONVENIENCE, PROSPERITY AND GENERAL WELFARE
IN SAID CITY, AND FOR SAID PURPOSE, TO DIVIDE THE CITY INTO DISTRICTS AND
MAKE DIFFERENT REGULATIONS FOR DIFFERENT DISTRICTS.
The City of Andover does ordain that the Section 3.02 (Definitions) and Section 7.04 (Uses
Excluded) of the Ordinance 8 (Zoning Ordinance), shall be amended as follows (underlined
words are added):
3.02 Definitions
Compostilll!: Facilitv: A commercial, industrial or institutional facilitv that is primarilv
enl!:al!:ed in the disposal ofvard waste not tvpicallv collected bv commercial and
residential waste haulers. Yard waste includes compostable items such as leaves, lawn
c1ippinl!:s and shrub pruninl!:s, but for the purposes ofthis definition also includes tree
branches, tree trunks, and stumps from removed trees.
/
7.04 Uses Exeluded Prohibited.
In All Districts:
Auto reduction yards
Automotive Recycling Yards (8PPP,11-06-90)
Compostinl!: Facilities (includinl!: commercial, industrial or institutional)
Exterior storage of waste tires (8111,5-16-89)
Junk Yards
Landfills
Toxic waste storage
Transportation terminals or motor freight terminals (8VVV, 12-17-91)
/ Uses which may be detrimental to the health, safety and welfare of persons
residing or working in the vicinity. (8WW,10-06-87)
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In Business & Industrial Districts: (8PPP, 11-06-90)
Interior storage of more than two hundred fifty (250) waste tires. (8II1, 5-16-89)
I
In Residential Districts:
Interior storage of more than eight (8) waste tires (8II1, 5-16-89)
Adopted by the City Council of the City of Andover this _ day of ,2002.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Victoria V olk - City Clerk
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
I ORDINANCE NO. 102 A
AN ORDINANCE REGULATING THE STORAGE, COLLECTION AND
TRANSPORTATION OF GARBAGE, RECYCLABLES AND REFUSE WITHIN THE CITY
OF ANDOVER.
The City of Andover does ordain that Section 3 of Ordinance 102 shall be amended as follows
(underlined words are added, striken words will be deleted):
Section 3. General Regulations
Subd. 1. Refuse in Streets, etc. No person shall place any refuse, recyc1ables and
yard wastes in any street or public place upon any private property except in proper
containers for collection. No person shall throw or deposit refuse, recyc1ables and yard
waste in any body of water or in such manner as to cause litter or contamination of the
environment.
Subd. 2. Scattering of Refuse; Composting. No person shall bury any refuse in the
City except in an approved sanitary landfill.
a. Compost upon private property. Yard waste and easily biodegradable, non
poisonous garbage may be composted on the premises, where such yard
waste/refuse has been accumulated or on private property with the owner's
consent.
b. Compo sting. Compostinl! shall be allowed only on properties where
there is a sinl!le family detached dwellinl! or property operated bv the City as
an essential service. Composting is permitted on private property if all of the
following conditions are met:
1. Only organic materials, yard wastes and easily
biodegradable,non poisonous garbage may be composted.
2. Composting shall be placed in a container or pile not to exceed
fifty (50) square feet in are and shall not exceed three (3) feet in height.
3. The compost piles or container(s) shall be located in the rear yard
at least five (5) feet from any property line or twenty (20) feet to a side lot
line if adjacent to any public street right-of-way. If a rear yard location is
unavailable or impractical, the compost materials may be placed in another
location approved by the City Administrator or authorized designee.
4. All compost piles and containers shall be fully screened so as not
, to be visible from adjacent properties and public right-of-ways.
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5. Compost containers and compost materials shall be maintained so
as not to create odors, rodent harborage, fire hazard and other nuisances.
/ Subd.3. Disposal Required. Every household or occupant or owner of any
residence, commercial or industrial establishment shall, in a sanitary manner, dispose of
refuse and recyc1ables that may accumulate upon the owner or occupant's property
through a collection service licensed by the City on a weekly basis or by other methods
approved by the City. Recyc1ables shall be collected at a minimum on a biweekly basis.
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, issioner Gamache questioned if the salon would be by appointment only.
Motion by Kircho , econd by Gamache to close the public hearing. Motion carried 4-
ayes, O-nayes, 3-abscen quires, Greenwald, and Falk) vote.
Motion by Hedin, second by G che to recommend to the City Council approval of
Resolution No. R-, Approval of the ecial Use Permit of Tracey Edwards to operate a
home occupation nail salon for the prope
Commissioner Kirchoff questioned if a state boar
The Applicant Tracey Edwards responded yes. Once she re 'ves her cosmetology
license, she will be inspected once a year, or every other year.
Motion carried on a 4-ayes, O-nayes, 3-absent (Squires, Greenwald, and
~ PUBLIC HEARING: CONSIDER AMENDMENT TO ORDINANCE 8, SECTION
7.04 PROHIBITED USES TO ADD COMPOST FACILITIES AS A PROHIBITED
LAND USE IN ALL ZONING DISTRICTS.
Mr. Bednarz summarized the staff report. The object of the amendment is to put
regulation in place to limit the location of a potential compo sting facility within the City
of Andover.
Commissioner Gamache questioned that by passing this, would there be any chance of
locating such a facility in Andover?
Mr. Bednarz stated that if the ordinance is passed as is, there would be no chance of
locating such a facility in Andover without some other consideration.
Commissioner Kirchoff questioned if a variance could be considered.
Mr. Bednarz stated that a variance to a land use could not be approved, although an
ordinance could be amended allowing such a facility to exist if a suitable location was
agreed upon.
Commissioner Daninger questioned if this amendment more clearly defines what is and is
not allowed in the city.
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Mr. Bednarz stated that was correct, and that there has been an effort not to restrict
j individual residents from compo sting on their property, along with city services or in the
event of a natural disaster where a site would be needed to collect debris.
Commissioner Daninger questioned if this amendment would limit nurseries from having
their own compo sting facilities for their own use.
Mr. Bednarz stated that this ordinance would limit any commercial, industrial, or
institutional facility where material is collected from elsewhere and stored on site. This
is typically not part of a commercial or retail operation.
Commissioner Hedin questioned if there are any such facilities at this time.
Mr. Bednarz responded that besides the Public Works facility, there were none to his
knowledge. Compo sting on residential property is covered under a different ordinance.
Motion by Hedin, seconded by Gamache to open the public hearing. Motion carried on a
4-ayes, O-nayes, 3-abscent (Squires, Greenwald, and Falk) vote.
There was no public input.
".Motion by Hedin, seconded by Gamache to close the public hearing. Motion carried on a
4-ayes, O-nayes, 3-abscent (Squires, Greenwald, and Falk) vote.
/ Commissioner Kirchoff stated that he supports the proposed amendment, acknowledging
the facility's associated smell.
Commissioner Hedin stated that he supports the proposed amendment, sighting this
would further tighten the city's regulatory control.
Commissioner Gamache questioned if there would be a reason to relocate the present
county facility because of homes being built near by.
Mr. Bednarz stated that to his understanding, there is pressure from surrounding
developments. The area could be serviced by utilities.
Commissioner Daninger stated that he supports the proposed amendment, stating that
sometimes you have to change ordinances as you grow, and this is an example of that.
Commissioner Gamache stated that he supports the proposed amendment, agreeing with
Commissioner Daninger, and stating that it's better to be proactive now than to have
residents fighting against it later.
Motion by Gamache, second by Hedin to recommend to the City Council approval of
Resolution No. R_, Approval of the amendment to Ordinance 8, Section 7.04 Prohibited
Uses to add compost facilities as a prohibited land use in all zoning districts.
/
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., j Motion carried on a 4-ayes, O-nayes, 3-absent (Squires, Greenwald, and Falk) vote.
Mr. Bednarz stated this item will go to the City Council for approval on August 5, 2002.
BLIC HEARING: CONSIDER AMENDMENT TO ORDINANCE 8, SECTION
4.2 'ENCES AND WALLS TO ALLOW DECORATIVE FENCES TALLER THAN
FOU FEET IN HEIGHT WITHIN THE FRONT YARD SETBACK OF
RESID TIAL PROPERTIES IN THE R-l AND R-2 ZONING DISTRICTS.
Mr. Bednar ummarized the staff report.
Commissioner . choff questioned if this amendment would require a fence permit.
Mr. Bednarz respon d that it did not. If the commission wishes to go forward with
requiring fence permit the ordinance would require adjustments.
Commissioner Daninger st ed that a person could receive guidance from staff members,
but it is their responsibility to ollow the ordinance.
Mr. Bednarz stated that informati regarding the fence ordinance is provided in the
spring newsletter, the city's website, 'n handouts, and over the phone.
"- Commissioner Daninger questioned if a erson would be allowed to grow vines on a six-
foot fence with the vines protruding highe than six feet, possibly creating a sight
obstruction.
Mr. Bednarz responded that would not be allowe as the ordinance is written.
Commissioner Hedin suggested that four inches bet en pickets may be too far, and that
three inches may be better.
Mr. Bednarz stated that the four-inch minimum was an atte t to keep in mind if the
homeowner had a pool and the fence was intended to be apart fthe containment of that
pool. There is a four-inch maximum between those pickets.
Commissioner Hedin questioned if other cities have different minim
widths.
Mr. Bednarz stated that this is a compilation of different manufactures de 1 itions and
that he was unable to find another example of an ordinance ornamental fence efinition
used by another city.
Commissioner Daninger questioned if we are creating a hazard if a child's head c fit
through the four-inch minimum space between pickets.
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~t..
Will Neumeister, Community evelopment Director (,,~
FROM: Courtney Bednarz, City PlannJ?
SUBJECT: Consider Zoning Appeal/Andover Awards & Embroidery/3138 - 162nd Lane NW -
Planning
DATE: August 5, 2002
INTRODUCTION
Andover A wards and Embroidery has submitted a commercial site plan application to open a
new business in the community and provide site improvements to a vacant and dilapidated
industrial property located at 3138 162nd Lane NW. The improvements include a hard surface
/ parking area with concrete curb and gutter, sidewalks, lighting, landscaping and turf restoration,
as well as construction of a new building and renovations to the existing structures.
DISCUSSION
The existing 20 x 40 wood frame structure (800sf) will be used as a retail storefront. The
proposed 30 x 60 new structure (1800sf) would be attached to the south end of this structure and
utilized for manufacturing purposes (indicated as proposed structure on the attached site plan).
The property also contains a large pole building at the south end of the property, which is
intended to be used for warehousing and general storage.
Clarence Zuleger, The applicant, has provided architectural drawings for the new structure
indicating wood frame construction to match the existing structure. Ordinance 249 Commercial
Building Standards (attached) requires all new structures constructed in commercial and
industrial districts to be of masonry construction. This Ordinance does allow the Andover
Review Committee to accept wood frame construction provided walls of such buildings, facing
on streets are finished with face brick, stone, glass, wood or their aesthetic equivalent.
Mr. Zuleger has requested that the Andover Review Committee accept wood frame construction
for the new structure and would provide brick or stone wainscoting around the existing structure
and the portion of the new structure that faces 162nd Lane NW to comply with Ordinance 249
(see attached photographs).
I
The Andover Review Committee has denied this request and is in favor of masonry construction
for the new structure.
The decision before the Council is as follows:
1. Uphold the position of the Andover Review Committee to require the new structure to be
of masonry construction and allow the exterior of the existing structure to remain as it
presently exists.
2. Overrule the position of the Andover Review Committee and allow the new structure to
be constructed from wood frame construction and finished with a type of plywood siding
that is grooved to resemble lumber and require the north face of the existing structure to
be improved with a masonry finish as provided in Ordinance 249.
ACTION REOUlRED
The Council is asked to act on the appeal as outlined above.
Attachments
Location map
Applicant's Letter .
Site Plan
Ordinance 249
Photographs of property
Respectfully submitted,
M~
Cc: Clarence and Barb Zuleger 3495 168th Lane NW
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August I, 2002
/ ,
\ J Andover City Council
Regarding the exterior of the proposed light industrial/retail building
at 3138 1620d lane.
Our proposal is to add a wood structure building to the existing building on the
property and improve the existing building to match. The current building is a wood
structure building with wood exterior. We plan to use maintenance free siding on the
entire structure.
We began this process in March, 2002, before we signed a purchase agreement. We
met with city officials to determine if we our business could operate at this site and if
it would be financially possible for us to upgrade the property to meet Andover's
ordinances. As part of these meetings with Courtney Bednarz, Andover City
Planner; D. Tyler McKay, Assoc. Planner, Dave Almgren, head building inspector
and Don the Fire Marshall, we discussed the proposed building and the upgrade of
the property in total. Attached you will find a copy of a letter we submitted
regarding our request for a retail conditional use permit. As stated in this letter we
.' " have been discussing a 'wood structure building' all along and all involved have
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been aware of this detail. No one has stated that this would be a problem in any way.
At this time we have paid thousands of dollars to a architect for building plans and
have delayed our building plans because of the masonry structure ordinance.
Clarence has even quit his outside job as of July I in order to be available for the
building process. We had planned on being able to open our doors as early in the
fall as possible. If at the time of our original letter one of these officials had made it
clear that a wood structure building was not acceptable, regardless of the additional
cost involved we would have proceeded with those plans.
" ..
The majority of the businesses in this area are not masonry exterior, do not have curb
and gutters, and are not landscaped (See the attached photos). Weare required to
install curb and gutters and to landscape. As residents of Andover and of this
neighborhood we want to see this area improved. We want this property to be clean,
neat and appealing as a neighbor and as a business owner. As a small business
owner we want to have a good working relationship with the city of Andover and to
accommodate Andover's building ordinances. We have spent a lot of time working
') with city officials to accomplish this.
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As with most small business our finances are limited. The added cost involved in
, ~. remaking all of our blue prints, delaying the process more, as well as the added cost
, " involved in building with masonry are prohibitive for us. Building a wood structure
as requested will give us the flexibility to improve the whole site including the
existing wood structure and will give us the opportunity to finish all ofthis in a more
timely fashion.
S~y submitted
~7
Clarence & Barbara Zuleger
Andover Awards & Embroidery
3495 16Sth Lane NW
Andover, MN 55304
763-753-0263
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, ANDOVER AWARDS & EMBROIDERY
, " formerly Dale's Trophies
\ complete custom embroidery & award service
0, J
April 29, 2002
Description of request: ReQuest chane:e from lie:ht industrial to retail zonine:
for awards. embroidery and silk screenine: business.
This business is currently in a private home with minimal customer traffic. The
majority of our business consists of phone or fax orders that are delivered to our
customers. A small percentage of our customers come to our home by appointment
to place or to pick up their orders.
By moving to a separate building we hope to increase our total business which will
increase the number of customers coming to our shop. We also would like the
option of carrying some decorated, embroidered and silk screened, clothing and
sports wear for retail sale on the floor. At this time our plan is to have limited retail
hours, approximately 10-6 Monday through Friday with an occasional evening until
~J 8 PM as needed, and Saturday 10-2. Another idea we are considering for future
expansion is the addition of limited sporting goods, softball bats, baseball gloves
etc.
In addition to the space for retail sales we will be using the building for the
production side of our business. This consists of plaque and trophy assembly,
engraving, embroidery, silk screening, and heat transfer. We anticipate the majority
of our business to continue to be to returning customers that are placing large
orders.
Our plans to renovate the current site are to completely rehab the front building on
this site. It currently is not usable. Y:Le plan tOjakp. clown the ,..",m~Rt 1:M:l<j;tion on
the back of the building and add a 30 x 40 foot (1200 square feet) slab on rade
wood structure a ltlon. IS a ltlon WI ave space or men s & women's
bathroom; a small kitch~n area to house a microwave and refrigerator, an area for:
engraving and assembly of plaques and trophies; the silk screening process
including a computer, silk screening equipment, a wash tub area; embroidery
machines and space for storage. There will be a single size, 10' overhead, garage
door on the back of this addition to allow easy access for equipment and supplies as
, ) well as a service door.
~~'
After complete renovation, floors, walls, windows, ceiling, heating plant, plumbing,
electrical and roof, the existing part of the building will house a 880 square foot
retail space, a front counter, and office space.
The basic equipment used in our business is computers, 2 single head embroidery
machines; a silk screening press, dryer, light station, wash tub, heat transfer press, a
table saw for trophy columns, an engraving lathe, hand engraving machines, and
hand tools.
-:(he exterior of.the current building and the new addition will be si~""",,.
mainten'ance-fr'ee"exteri<iL--We'\villiiiairitain ample space for parking'ancrthe
building will be handicap accessible. We will add landscaping as the site will allow
to make the property attractive and welcoming to the neighborhood and our
customers. Signage will most likely include a yard sign at the front ofthe property
as well as a sign with a light on it on the front of the building.
A purchase agreement for this property has been accepted pending approval of a
retail conditional use permit being granted. We maintain the right to withdraw this
purchase agreement if we do not have the option of retail use of the front building.
The back building on the lot, a steel pole barn and cement block building, will be
maintained and rented as light industrial or storage.
After closing on the property we will apply and follow all permits and building
codes as required by the city of Andover for the addition and renovation.
3495 168TH Lane NW Andover, MN 55304
763-753-0263 phone & fax,
Clarence & Barb Zuleger, Owners
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CITY OF ANDOVER
, COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 249
An Ordinance repealing Ordinance No. 78 adopted February 17,1987, Ordinance No. 78A
adopted July 7,1992 and Ordinance No. 78B adopted August 16, 1998.
AN ORDINANCE REGULATING COMMERCIAL BUILDING CONSTRUCTION
STANDARDS WITHIN THE CITY OF ANDOVER.
The City Council ofthe City of Andover hereby ordains as follows:
Section 1. State of Lel!islative Purpose and Intent.
The City Council finds that certain lands within the City of Andover are uniquely suited for
commercial and industrial development, by reason of their proximity to major transportation
routes, soil type and quality, adjacent land uses and market value. In order to preserve the
general welfare and safety of the general public, to promote economic growth and employment
opportunity, to promote orderly commercial and industrial growth and to protect and enhance
municipal investment in commercial and industrial park improvements, the City finds it
necessary to implement zoning controls within the lands zoned non-residential.
Section 2. Buildinl! Construction Standards.
)
All buildings located within a non-residential zoned district (NB, SC, GB, I or GR) shall be of ~
masonry construction, its equivalent or better. Upon approval ofthe Andover Review
Committee, wood frame construction may be considered equivalent to masonry. Walls of such
buildings, facing on streets must be finished with face brick, stone, glass, wood or their aesthetic
equivalent. Any building wall facing a residential zoned district shall not be finished with
exposed plain faced poured concrete or concrete block.
The building design shall exhibit architectural control which seeks to be creative and maximize
building lines, shades, and angles to maximize architectural uniqueness.
All building designs and site plans shall be colored. Persons making application for a building
permit shall submit building design along with a commercial building application form to the
Building Department. All commercial building applications shall be reviewed by the Andover
Review Committee.
Section 3. Exterior Buildinl! Reauirements.
All other exterior building items as noted on the Site Plan such as, but not limited to fencing,
landscaping, parking, paving, outdoor storage, refuse containers etc. shall be reviewed and
approved by the Andover Review Committee.
Section 4. Certificate of Occupancy.
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I Upon substantial completion of a commercial building project (as determined by the Building
Official) the owner, developer or builder may apply for a Certificate of Occupancy when
circumstances do not permit the completion of the site work. The owner, developer or builder
shall enter into an agreement with the City setting out site improvement items and terms of
completion of said items and provide a cash deposit or irrevocable letter of credit in an amount
equal to one hundred fifty (150%) percent ofthe estimated costs oflabor and materials for the
proposed site work.
Upon completion of the various improvements associated with the agreement, the owner, builder
or developer shall apply to the City for final inspection. Ifthe City finds that all installations and
improvements meet the requirements of the approved agreement, the surety shall be released.
If the improvements associated with the agreement are not completed as proposed within the
established time limit, the City may proceed to complete such installations or improvements by
contract or force account and seek reimbursement of its cost from the surety.
Section S. Non-Conformine: Structures and Uses.
Any structure or use lawfully existing prior to February 17, 1987 may be continued at the size
and in manner of operation existing upon such date. No structural alterations shall be made.
Whenever a non-conforming structure is damaged by fire, flood, explosion, earthquake, war, riot
or act of God, it may be reconstructed and used as before if it is reconstructed within twelve (12)
months after such calamity, unless the damage to the structure is fifty (50%) percent or more of
j its market value (as estimated by the Building Official), in which case the reconstruction shall be
for a use in accordance with the provisions of the Zoning Ordinance.
Section 6. Penaltv.
Any person violating any provision of this ordinance shall be guilty of a misdemeanor as defined
by State law and subject to the penalties thereof.
Adopted by the City Council of the City of Andover on this 1st day of December, 1998.
ATTEST: CITY OF ANDOVER
Victoria Volk, City Clerk J. E. McKelvey, Mayor
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) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CLANDOVERMN.US
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Resident Water Restriction Complaint- Warning Violation Appeal
DATE: August 5, 2002
INTRODUCTION
Mr. Jeramie Ulness has submitted a complaint against the City originating from a warning citation
issued by Utilities Supervisor Brian Kraabel. Mr. Ulness was issued a warning citation in violation of
the City's water sprinkling ordinance. In this particular instance, Mr. Kraabel observed Mr. Ulness's
sprinklers in operation in violation of City Ordinance No. 55, Section 7 (F), There will be no
watering in the City of Andover (on the city water system). odd or even between the hours of 12:00
p.m. and 6:00 p.m.
Mr. Ulness has claimed that his system was inoperable during the time it was observed by Mr
Kraabel due to a faulty timer, and he believes the warning should be rescinded for this reason.
Further, Mr. Ulness claims that the customer service he received from City staff on this issue was, in
his view, less than professional.
Mr. Ulness has requested that his appeal for the rescission of the warning citation be forwarded to
the City Council for consideration.
DISCUSSION
Customer Service to Mr. Ulness
Brief background on the manner in which Mr. Ulness's situation was handled suggests that City staff
responded appropriately to the situation in keeping with the requirements of City Ordinance No. 55.
Human Resources interviewed Utility Supervisor Brian Kraable regarding his interaction and
concluded that Mr. Kraabel conduct was within the bounds of acceptable customer service
procedures, but did indicate that more patience and empathy should be shown with respect to
customer contact on this issue. Typically, residents who are cited with either warnings or penalties
are essentially unhappy with City enforcement actions, and consequently, customer contact is
arguably tense and difficult towards City policies on water conservation.
/
This issue has been discussed with Mr. Kraabel and he maintains that his interactions with Mr.
Ulness were professional, but that in the future he will be more patient and empathetic in his
customer communications.
I
Warning Citation and City Actions
With respect to the warning citation, Mr. Ulness's appeal was duly considered by Mr. Kraabel and
his supervisor, Frank Stone and it was determined that the warning citation should remain in place
based on the circumstances associated with the warning. Mr. Ulness also contacted my office, and
after further review, I offered to suspend the warning citation on the condition that no further
violations occur on his property. Ostensibly, the warning would be removed from his record as long
as no further violations occurred during this summer season. However, if further violations were
observed, then the warning would be placed back into effect, and the second violation would
automatically be treated as a fine penalty in accordance with City ordinances.
Mr. Ulness rejected this offer indicating that he felt the warning was unsubstantiated given the
"incapacitation" of his underground system, and that if another violation were ever observed he
would lose the benefit of receiving another warning citation. Mr. Ulness has submitted documents
from the repair company indicating the type of repair that was performed on his system.
With respect to Mr. Ulness's claim that his system was inoperable, the sprinkling contractor was
contacted by my office and asked if a malfunctioning timer would disable the system, the company
indicated it would not given that the system was tested manually earlier in the morning. When asked
if the system could be turned on manually by someone other than company service representatives,
company officials indicated yes it could be.
As the contractor admits to leaving the site at 11 :20 am with the system turned off on June 13, and
the sprinkling system was observed on at approximately 12:10 and again at 12:45 pm by the Utility
Supervisor, this suggests that the system had been turned on manually by someone other than the
contractor. As the automatic timing mechanism was not working for a period of at least 7 days, it
would not be possible for the system to be turned on other than manually until the repair had taken
place on June 20, 2002.
As an aside, it should be noted that the contractor in question is not licensed to perform work in the
City.
Conclusion
Given the nature and circumstances associated with this situation, it would seem appropriate that
this warning be upheld. Mr. Ulness's claim that his system was inoperative cannot be substantiated
through his contractor. While the nature of a warning is merely educational in nature, it would
appear that the warning could simply be waived on the basis that he is aware of the City's
enforcement policies. However, with the violation expunged from the property owner's record
should another violation be observed, Mr. Ulness would only receive another warning as opposed to
a penalty as called for under the ordinance.
Again, the main purpose of the warning citation is educational. Mr. Ulness indicated he was fully
aware of the City's water restrictions practices, but feels strongly that the warning citation is
unwarranted given that his sprinkling system could not have been working during the time in
question.
ACTION REQUIRED
Consider whether the appeal submitted by Mr. Ulness to rescind the City warning citation should be
granted on the information supplied by the property owner.
J n F. Erar
lty Administrator
Cc: Mr. Jeramie Ulness, 1455 147th Avenue, NW
Brian Kraabel, Utilities Supervisor
,
Section 7. Deficiency of Water.
\ The City shall not be liable for any deficiency or failure in the supply of water to consumers,
\ whether occasioned by shutting the water off for the purpose of making repairs or connections or
from any other cause whatsoever. In case of fire, or alarm of fire, or in making repairs of
construction of new works, water may be shut off at the time and kept off as long as necessary. In
addition, the City Council, City Administrator, or Public Works Director shall have the right to
impose reasonable restrictions on the use of the City water system in emergency situations.
The following irrigation and sprinkling restrictions shall apply to those persons on the municipal
water system:
A. No person shall construct, cause to be constructed or operate any device which
provides a cross-connection between the municipal water supply and a private well or the sewer
system.
B. Customers shall maintain taps, faucets, valves and other water facilities so that water
waste is eliminated from seeps, dripping faucets, etc.
C. No person shall open, close or tamper with any fire hydrant except under the
authorization of the Water Department personnel.
D. No person shall waste water deliberately by allowing irrigation or sprinkling water to
run off onto the street or into the drains.
E. Sprinkling will be curtailed from May 1 st through August 31 st. Even-numbered
I houses can sprinkle on even-numbered days. Odd-numbered houses can sprinkle on odd numbered
days.
F. There will be no watering in the City of Andover (on the city water system),
odd or even, between the hours of 12:00 p.m. and 6:00 p.m.
G. There will be only one written warning for violators of the sprinkling
restrictions. The second violation carries a penalty as set by City Council resolution for the
first day and a penalty as set by City Council resolution each following day thereafter.
H. Newly sodded or seeded yards will be exempt from the odd-even restriction for a
period of two weeks only. Over seeding or spot patching of existing established yards can
be watered every day with a hand-controlled hose. NO watering will be allowed between
12:00 noon and 6:00 pm. Other exemptions are: car washing, filling of children's swimming
pools, children playing in a hose operated sprinkler or water toy. (55K, 3/19/02)
I. Additional curtailment of water usage in dry weather will be
/
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SPRINKLER SERVICE LLC
RESIDENTIAL AND COMMERCIAL IRRIGATION SERVICES
June 26, 2002
To whom it may concern,
On June 13, 2002, our company, Carl's Sprinkler Service LLC, was hired to do a service call
on the sprinkler system at 1455 147th Ave. NW in Andover, Minnesota. Our crew arrived at
the above address at 11:10 am and stayed only for approx. 10 minutes. The system was found
to have a malfunctioning timer and would not work automatically. They did test the system
manually through the in-ground valves and left the job site at approx. 11 :20 am with the system
~ ) turned off. As you will find noted on the job report, we had to order a new timer for this sys-
tem. We find that the system was unable to work until the timer was replaced on June 20,
2002. See enclosed job reports. Thank you for your consideration in this maUer.
I~~~
r
Karen Kacures
office manager
service technician
:, )
10054 Flanders Court NE . Blaine, MN 55449 . Phone (763) 757-5551 . Fax (763) 792-9499
JOB REPORT 5crL~
Service Tech. - N ic-k
)Date: 6-.;;J.cJ-O:L TJ/LlR~;, Time: 1l-.Yr7 Job # .,
Name: 7E!( E/Yl~ !AL AJe'SS
I
Address: /L/S5- /97!:2 /1-(/ A/ t~
/l ;A/,f)OVE/U
Home Phone: ( ) S7 L/ - dl./ <Y J" Work Phone( )
Contact Person:
Hudson Page # Grid
Service Needed: fl E;PLA-cG CO STlIT1'u-t/ 7/mEIG- OJ U/l/7E.I? )
-'
Start-up Check List: New Battery Adjust All Heads Set Timer
Number of Zones
Actual Work Done: ~~\~rf' 1 +~ (M e V ( \lN1~r q :',ld"0
Time on Job: 1)6 ~I\~ S Parts Used: (see back)
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Customer Signature:
JOB REPORT
.
Service Tech. - A//eK
SPRINKLER SERVICE LLC of
/ Date: 6-/3-tJ:< ~M>. Time: -'//JJ. Job # '7
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Name: -..J cI?EMf/'
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Address: /"fL7-
/#/t:LJo t/E1C.
Home Phone: ( ) S7jL- ..::2/~J? Work Phone ( )
Contact Person:
Hudson Page # Grid
Service Needed: a/l~ /S~enK~R. -m,qy NEe jddBlk~
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Start-up Check List: New Battery Adjust All Heads Set Timer
Number of Zones
Actual Work Done: ---1dct ~ te C,rdef V1(t...) ~ sk-Nt'~ ~Wler
- Wo rl<..s +h tr L-{ V ClILJRJ
10 Ll+ /)wrJ- Cj ucJ- '
"\ime on Job: --IebhlIL -I I,' /0 /1ln Parts Used: (see back)
. )
. Customer Signature:
MINNESOTA'S FIRST NEWSPAPER WWW.TWINCITIES.COM NORTH
~ When
,
the wells
~~ run dry
._";;>.t;i-_".._,),<,_,_,~ -
4~~'\)., .
':':,~~ Minnesota may be the
m;1~ Land of 10,000 Lakes, but there's.
~,~-,-''''-
/"",.,e,,;f~' ~ not a drop of water to spare in
~.f}
~.," ,""",~"""f{tiflP" some suburbs where demand
t. -'\_ has outstripped supply.
\.#
BY MARY DIVINE and TAMMY J. OSEID nearly a million new people move here by 2030.
PiOTleer Press "The days of being able to sink a pipe in the
water at Larry and Kelly Prescott's Lakeville ground and supply everyone's needs are coming to
home ran black one hot day last July. Mud an end," said regional hydrologist Dale Homuth of
sputtered out of their faucets, then nothing. the l'Iinnesota Department of Natural Resources. He
Like most people in the metro area, the Prescotts says groundwater is the area's No.1 resource issue.
rely on a vast underground aquifer to supply their Demand for water has already caused a political
water, and until last year they took it for granted. firestonn in Woodbury and AIton, where two commu-
But on that dry day, hundreds of feet below the nities are at odds over wells. And it's not just drinking
Prescott's half-acre lot, the water dropped out of water at risk: Trout streams, wetlands and fens could
reach and their well pump burned out. be affected, as could a boiling spring that's important
It sounds like something tlmt would happen in Cali- to the Shakopee Mdewalrnllton Dakota community.
fomia, not in tlle Land of 10,000 Lakes. But experts say WIlEN TIlE WELLS RUN DRY, 8A
the fast pace of suburban development is beginning to
put pressure on the grmmdwater supply in the metro On .Page SA: The culturally and ecologically precious Boiling
area - pressure that will only increase if, as expected, Springs could be a casualty of dropping groundwater levels.
FROMPAGE1A
When the
wells run dry
(continued)
For the Prescotts,. demand
f"'- e;roundwater carried a high
. , tag. It cost nearly $2,000 to
~ their well deeper. And they
w~re relatively lucky. Marv
Heintz's water was out for more
than a month. and he spent
almost $11,000 for a deeper well
Some two dozen residents are
seeking restitution from the city
of Lakeville. which the DNR
blames for the problems.
DRAINING THE BANK
A quifers arc like bank
accounts, said Jon
Michels. senior environmenL1.l
specialist for 'Nashington
County. Deposits, such as rain
and snowmelt. offset such deb-
its as pwnplng groundwater
and discharging water to
streams, lakes and wetlands.
Large withdrawals can do CRAIG BORCK. PIONEER PRESS
funny things to those accounts, Woodbury, pictured. has one of the hIghest lawn~waterlng rates in the rnt"!tro area, says DNR hydrologist Dale Homuth. The
however. High-capaclty muntc- quest for green lawns is "what's causing all the problems." he says, so he wants cities to "make it more painful" for homeowners to
ipal weDs can create "cones of water so lavi:'>hly. Woodbury ha:,> already taken several such measures.
depression" around the intake
that lower the water table; that Water locator city wells would drain neighbor- watch how much we use."
in turn can lower water levels ing prtvate one.c;., sald Pat Lynch.
of nearby wells, sometimes Most of the region draws groundwater from under- a DNR south metro hydrologist. MAKING GREEN
leaving them dry. ground aquifers. using either city-run system:,> or private Many communities balk at such LAWNS cPAINFUL'
That's what the DNR wells. Residents of Minneapolis and St. Paul and a few measures. however. because the
believes happened in Lakeville Inner-ring suburb:'> get their water from surface sources cost can be steep - at least tens ~uly. while Larry Prescott
last summer. like rivers. of thousands of dollars. trucking to a nearby
Dwing those hot. dry July t:!'?J Groundwater-<ity [ AN~~:----! But If the DNR rmds house for water to fill his toilet
days, city wells sucked up a II":;',~ Mostly groundwater I LakevUle at fault in all 28 by hand and donning his swim-
record 414 milnon gallons of ;,;,G dw . t "",,~OUNTY ~-'-'-'- claims, the city would owe Its suit to shower in a neighbor's
water, according to Lakevllle i._' roun ater-pnva e.J ~ ,____,,35_:._ .,-( residents about $71.000. and }"aI"d. fellow Lakeville resIdents
records - almost double the mSurfacewater r-....r~. \;.:.;,;.~~ : ~:'. ,.WASH. , potentially more if problems were sprinkllng their grass \'\'ith
prevIous record of 239 million m.Mostlysurfac~ @", ti';):::':b~o,~~T.Yl recur this sununer. city water around the clock.. .
gallons in July 2000. Kelzenberg hopeS soine of Homeowners' pursuit of
As sprink.1ers chugged -~ .,/ ""~;"_"\\i ,J his questions will be answered green lawns is ''what's causing
away in many I.akeville lawns. by the groundwater study pro- all the problems." said Homuth.
the average water level near i COUNTY .:, '( posed by A!ton, Woodbury and the DNR regional hydrologist
Lakevllle wells dropped 40 feet r'--. ' ,"'~ (ty " Washington County. ''''ley're Woodbw"y, for example, has one
throughout summer 2001, i..' L_,_. @), >~.,J planning ahead and thinking of the highest lawn-watering
'lrding to an extensIve DNR ahead It's a lot easier to nip it rates in the metro area. he said
.stlgatlon. . \.' i~~~~~~~'i~~'T~ffj'~;~.J" In the bud bcfore it's a According to HomutJ:1, water
'That lelt at least 50 'real problem than to have a use in a nwnber of fast-growing
Lakevllle-area private wells problem that then takes suburban communiUes increas-
hlgh and dry. tremendous resources to fix:' es fivefold or more in July com-
Although most suburbs offer L. y' 'SCOTT ,~~ ,~AKOTA' j State Sen. Len Price, DFL- pared with January - prlmarl-
residents dty water, many pe0- N ~., COUNTY """. COUNTY r. Woodbury,' who co-authored a ly the result of watering.
pIe llvlng in townsblps and in 1989 law designed to protect the lIe wants cities to increase
outlying areas of newer subtrrbs r...-___--'-_____~.:_.2.__ r-.-J state's grotmdwater supply, also water rates to "make it more
_ including Lakeville - draw , 10MIlES L.....:...__-r"~""'"- applauded the proposed study. painful" for people who want
their water from private wells. Source: Metropolitan Council PIONEER PRESS "We can't live without good greener la\\'11s. He also wants
(St Paul, Minneapolis and a few "'<lter." he said. city officials to encourage
inner-ring suburbs rely mostly water to Woodbury and Aflon. whether area aquifers can native plantmgs that require
on treated river water.) To put that number in con- meet the growing demand on THREATENED FENS less water and to enforce
Just as tramc laws give text. a private well pumps the groundwater supply. odd/even sprinkling days.
pedestrians priority over cars, about 10 to 15 gallons a minute. ''There's really not a clear ~en groundwater levels In addition to its odd/even
DNR water rules give those The average American uses 75 understanding of what pumping drop, it can create a laun~ polley, Woodbury last year
with private wells prIority over to 80 gallons of water a day. water to a doubling (of 'Wood- dry list of watcr woes. from banned lawn watering between
city and industrial users. "My concern is that one day bury's) population will do," said dl&appearing wetlands in noon and 5 p.m. Violators are
So when months of tnvesUga- 1"11 turn the tap on and nothing MIchels, "Vasb1ngton County's Brooklyn Park to damaged fined $25 Cor the first offense;
tion showed that I..akeville's city will come out." said Pete senior environmental specialist. fens in savage and threatened the fine doubles if there Is a
wells had drawn so much water Kelzenberg. As a result of those con- sprtngs in Shakopee. second violation within a year.
in July 2001 that private wells Afton resldent.<; worry not cerns and similar ones raised Metro clUes are trying to The city Issued 465 water
ran dry. the DNR roled that the only about "Voodbury-"s hlgh- by state and regional officlals, plan ahead citations in 2001 and has also
subwiJ would have to reimburse capacity wells' elTect on their Woodbury has agreed to drill a In Bumsville. officials hope to Increased watcr rates for peo-
well owners for digging deeper. private wells. but also about the monitoring well this summer prevent development from dam- pIe who use more than 30,000
Although 28 households Impact on the Valley creek to test its impact and to work aging the Blackdog fen. a rare gallons per quarter.
have asked for the city to relm- trout stream. whlch ts fed with. Afton residents near the wetland. They are also trying to Although many metro citles
bursc their costs under a DNR almost entirely by groundwater. proposed well field. antldpate the effects on other established watering restrictions i
program. only foUr claims Reducing the amount of SImilarly. the Metropolitan south metro resources. such as last July. Lakevllle asked lis resl.
have been settled so far. groundwater available to feed Council is hoping for a grant to the nearby savage fen. In Savage,' dents to consider voluntary con- ,
the stream could have a multl- study watcr issues. particularly omcials are trying to protect scrvatlon but adVCltlsed on its
13,000 GALLONS faceted effect on trout. in the northwest metro area. numerous trout streams and the city Web site that It had no ban I
A MINUTE1 First. a reduction of flow said Chrls Elvrum. errvironmen- Boillng Springs - whlch ts When the city's water
would reduce the trout habitat: tal planner at the Met Council sacred to the Shakopee Mde- usage continued to skyrocket.
p:te and Sara Kelzenberg, Both stream area and depth About 30 acres of wetlands wakanton Dakota community - the mayor asked LakevUle's
who live in Afton Just a would decrease. Less water also have disappeared in Brooklyn on the savage-Shakopee border. 12,000 water customers to vol- i
half.mi.le from the Woodbury means a slower now. which Park. but the problem area (See accompanying wry.) Wltaril.y lLmit their watertng.
city limits, worry what dcvel- could lead to a buildup of fine extends Into Maple Grove. "AquIfers don't understand Water use quickly dropped
OpUlent in the city next door sediment coveting the coarser Osseo, Brooklyn Center and political boundaries." sald about 2 million gallons a day.
will do to their private well. stream bottom that trout need Champlin. Planners aren't cer- Michels, of Washington County. . "We just have to do a much
Woodbury, population for spawning. A slower now tain that the groundwater in Even with increasing elIVi. better job with conservation,"
46.000-plus and growing fast. would also give water more that area can support as much ronmental concerns, however, Homuth said. ''Tile biggest
expects thousands of homes to lime to be heated by the sun. growth as is anticipated along it's hIghly unlikely Minnesota problem Is the blue-grass
rise in the suburb's undevel. and trout need cold-water the Intcrstate 94 corridor. would ever face the water prob- lawns that Minnesota ethics
nned eastem areas. In May" streams to thrive. "Can the aquifers support lerns that California and other say you have to have. The larg-
'ldreds of rest dents of neigh- Grappling with ways to pro. the growth in that area? TIle Western states are facing. said er lots that people in 'Vood-
lng Anon packed a meeting' teet and manage grormdwater, Issue' hasn"t had a lot of atten- hydrologist Geolf DeIln of the bury and _Eden Pralrte have to
oN learn more about groundwa- AIton. Woodbury and Wash- Uon in the' past because the U.s. Geological Survey In have. A half-acre. esPecially it
ter and development. ington County are working on aquifcrs do pump a lot of water. Mounds View. it's sandy soll-it takes a lot of
Woodbury wants to build a a plan that they hope could But there hasn't been a lot of "We're very blessed in water to keep it green."
well field - 13 new wells -- to become a statewide model for attention on the impacts of that southeastern Minnesota. par-
supply water to future resl- protecting water resources. pwnplng. The "vater supply ticularly in that we hcrve a Mary Divine can be reached
dents and businesses. Each Officials are asking for a hasn't been at the forefront of selies of aquifers that are at mdivine@pioneerpress.com
well could pump more than $300.000 grant from the Leg- planntng." Elvrum said replcnished rapidly with or (651) 228-5443. Tammy J. Oseid
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CITY OF ANDOVER
I 1685 CROSSTOWN BOULEVARDN.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratori1h
FROM: Will Neumeister, Director of Community Development auf/'-
SUBJECT: Acknowledge Receipt of Letter from Pamela Westlund Regarding Rural Reserve
DATE: August 5, 2002
INTRODUCTION
The attached letter has been received by City Staff.
DISCUSSION
The land that Ms. Westlund requests be removed from the Rural Reserve area was reviewed and
denied by City Council on June 4, 2002 (see attached minutes). At that meeting, Council directed
staff to continue with the Rural Reserve study and not process a MUSA boundary change for the
subject property (40 acres). Staff continues to work on the sewer and transportation studies that were
authorized as a part of the Rural Reserve study work plan. To remove the area from the Rural
Reserve at this time would not be recommended by staff. The timing of the completion of the studies
is set for later this year, with the schedule calling for a City Council review of the issue in the spring
of2003 (see attached schedule).
ACTION REQUIRED
Council acknowledge receipt of letter from Pamela Westlund regarding removing a forty acre parcel
from the rural reserve area, and reaffirm that the staff should not amend the Comprehensive Plan to
expand the MUSA boundary for this parcel at this time.
Respectfully submitted,
tW~~
Will Neumeister
/-.. ~lElI:IU~IE~
, )
',J JUL 2 2 2DO?
July 18. 2002 CITY OF ANDOVER
Mr. John Erar
City Administrator
City of Andover
1685 Crosstown Blvd. N.W.
Andover. Minnesota 55304
Dear Mr. Erar
I have just signed a Purchase Agreement with Ken and MaryAnn Slyzuk on their 40 acre parcel
described as the SE V4 or the NEl/4 of Section 21. Town. 32. Range 24, city of Andover.
County of Anoka.
The purchase is contingent upon the property being removed from its designation of rural
reserve. Mr. Slyzuk informed me that he has sent letters to each council member requesting his
(' "- property be removed from rural reserve so he and his wife. MaryAnn can proceed with their
'---_/ plans for retirement - which includes the sale of this 40 acre parcel.
As the purchaser of this property I also respectfully request that this property be removed from
rural reserve designation in order to allow us to proceed with a single family development.
Thank you for your consideration of this matter and please call me if you have any questions.
Sincerely.
~/d~
Pamela S. Westlund
President
:/ '\
\__/
-2-
13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192
www.woodlanddevelopmentcorp.com
June 4, 2002 Council Minutes Page 12 of 17
cilmember Knight stated he would recommend changing the requirement of helmets to
recom ding helmets. Councilmember Trude stated that head injuries were the biggest issue and if
they paid for ttendant it would cut down on ambulance calls.
Councilmember Jacobson ed that it was not required on a Type I skateboard park. Councilmember
Trude stated the issues she foun . re for an attendant and the helmet was not the issue. She stated she
would like to get to the point where pe e can come and feel the skate park is a safe place to go.
Mayor Gamache stated he looked at the website for oreview's skate park and the one main issue was
they had an attendant on duty and their skate park was no en unless there was an attendant on duty.
He stated he would be in favor of looking at this type of rule an e main issue of having an attendant
on duty would take care of the problems.
MOTION by Jacobson, Seconded by Knight, to make the helmet and other safety
optional but encouraged to wear. Motion carried 3 ayes, 2 nays (Trude, Gamache).
.. CONSIDER COMPREHENSIVE PLAN AMENDMENT REQUEST/WOODLAND ~
DEVELOPMENT
Mr. Neumeister stated Woodland Development Corporation has requested a Comprehensive Plan
Amendment for an additional 40 acres of land, north and west of Woodland Estates 2nd Addition. The
property is located outside of the current 2020 MUSA boundary. It is staffs opinion that the review ofa
MUSA boundary change for the 40 acres he is requesting at this time is included in the Rural Reserve
areas currently under review. Consequently, it is premature at this time to process this particular
request.
, Councilmember Jacobson stated that under the agreement they signed with the Metropolitan Council,
section 3a talked about the rural reserve during the time they were identifying. He read from the
agreement and stated that if they agreed to what Mr. Westlund wants they would be in violation ofthe
agreement.
Mayor Gamache stated he would direct staff to hold off on making a decision at this time.
MOTION by Trude, Seconded by Jacobson, to deny Item No. 26 (Consider Comprehensive Plan
Amendment Request/Woodland Development). Motion carried unanimously.
S PARK ATTENDANT FUNDING ALTERNATIVES
Mr. Dickinson sta at the May 21, 2002 City Council meeting, the Council indicated they would like
Finance Department re endations of funding sources for the funding the hiring of a part time
temporary seasonal skate bo park attendant ($9,000).
Option one would be to impose a dai e for use of the facility, utilize the savings ofremoving the pay
phones from Sunshine Park and City Hall, utilization of the General Fund Parks Department budget
for warming house attendants.
Option two would be to utilize the General Fund Parks De rtment budget for warming house attendants
and utilizing the savings of removing the pay phones from Sun 'ne Park and City Hall.
,
http://www.ci.andover.ron.us/Minutes/2002/CounciUJune%204.htm 8/2/2002
-3-
1000 Acre Rural Reserve Work Plan
\ 2002 2003
: Months: JFMAMJJASOND JFMAMJJ
~1. Initial public informational "Open House" meeting(s) to I
gather input from property owners........................................................x x
The "Open House" meetings would be base data dissemination of the following:
. Implications of not being included in the rural reserve study area
(Le. utilities will not be extended in the foreseeable future).
. Existing physical constraints, resources to be preserved, such as wetlands,
flood plain areas, areas with organic soils. Maps of these constraints
will be available for viewing.
. Estimated net buildable acres of the study areas.
. Timing of the rural reserve study.
. Current Phasing Plan for extension of public utilities (from current
Comprehensive Plan).
. Sewer line location and planned capacity analysis for the areas.
. Explain the Green Acres Program
. Explain the Agricultural Preserves Program.
. Explain the current zoning classification system.
Desired outcome of the meetings:
. Staff will describe the potential implications of the study on the rural reserve areas.
. The property owner would have a better idea of how a decision
J (by the City Council) will be reached regarding the designation of
rural reserve areas.
. The property owner/resident gets a chance to express their opinion
regarding the rural reserve designation process.
2. Series of strategy/sounding board sessions scheduled with Council
and staff to consider the best approach to studying/presenting
various options........................................................... ........ .... ..x.... ;.....x x.........x x
3. Evaluate sewer capacity expansion (Council authorize hire/work
with a consultant to prepare analysis), water and storm sewer will
also be evaluated on a broad scope............................................................. x x x x x x
4. Transportation plan expedited for special study areas...................... ........ ...x x x x x x
5. Scenario development - During this time, staff will:
. Study growth rate implications to public infrastructure
(Le. roadway, utility improvements, etc.)
. Prepare staging scenarios (develop conceptual/master plans for potential
growth areas).
. Develop logical altematives.................................................... ................... .......x x x x
6. Present desired scenarios to City CounciL...... .... ............ ..... ............... ..... ........... ...... .....x
7. Planning Commission (Minor Compo Plan Amendment)... .................................... .............. ...x X
\
,
8. Submission of Minor Compo Plan Amendment to Metropolitan Council....................... ....... ........x ------x
9. City Council (Minor Compo Plan Amendment) initial review and final adoption......................... .x...........x
-4/-
\ CITY OF ANDOVER
)
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755.8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City AdministratorJ-PV
FROM: Wi\1 Neumeister, Director of Community Development~
SUBJECT: Consider Comprehensive Plan Amendment RequestIWoodland Development.Planning
DATE: June 4, 2002
INTRODUCTION
Mr. Byron Westlund, Woodland Development Corporation, has submitted a new request to the City to process a
Metropolitan Urban Services Area (MUSA) boundary adjustment in the form of a Comprehensive Plan
Amendment for an additional 40 acres of land. The property is located north and west of the Woodland 2nd
Addition and is located outside ofthe current 2020 MUSA boundary (see attached map of subject property).
DISCUSSION
Mr. Westlund is requesting the City Council consider approval of a Comprehensive Plan Amendment to the
/ MUSA boundary. It is staffs opinion that the review of a MUSA boundary change for the 40 acres he is
requesting at this time is included in the Rural Reserve areas currently under review. Consequently, it is
premature at this time to process this particular request.
ACTION REOUESTED
The City Council is asked to give direction to staff on whether or not Council is in favor of a Comprehensive Plan
Amendment for the 40 acres that Mr. Westlund is requesting a decision on.
Respectfully submitted,
/LdtI ;d~~I?~
Wi\1 Neumeister
Attachments:
Letter from Mr. Westlund
Location Map
May 22, 2002
Mr. John Erar
City Administrator
CITY OF ANDOVER
1685 Crosstown Boulevard NW
Andover, MN 55304
RE: COMP PLAN AMENDMENT
Dear John,
We are currently working with the Slyzuk family on a piece of property legally described as the
Southeast quarter of the Northeast quarter of Section 21, Township 32, Range 24. Approximate
acreage is 40 acres. The piece is a combination of high ground and low ground. There are. quite a few
wooded areas on the parcel. It is currently proposed to be in rural reserve. This piece is not in Ag
Preserve and does have potential of development of sewer and water lots.
Together with the Slyzuk family, we are working on a proposal to develop the remaining parcels ofland
_ approximately 81 acres north of Woodland Estates Second Addition. If this development goes
through, then this parcel as described earlier would be able to be serviced by the infrastructure of the
future plat of Woodland Estates Fourth Addition.
We would ask that you consider a comprehensive plan amendment to place this parcel ofland,
approximately 40 acres, legally described as the Southeast quarter of the Northeast quarter of Section
21, Township 32; Range 24 in the MUSA boundary for development within the 2000 to 2005 range.
With your consideration, I would ask that this request be brought to the city council for discussion and
action.
If you have any concerns or questions, you may contact either Ken Slyzuk at 763-757-5822 or me at
763-427-7500. Thank you for your immediate attention to this matter.
O~
Byro . Westlund
Execu' ve Vice President
bma
13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192
www.woodlanddevelopmentcorp,com
Potential Comprehensive Plan Amendment
2020 MUSA Boundary Adjustment
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Project Location Map City of Andover
Planning Department
GEl
CITY OF ANDOVER
; 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator ~
I
FROM: Will Neumeister, Director of Community Development /tIdv--
SUBJECT: Approve Development Contract and Ordinance 10 Language Revisions
DATE: August 5, 2002
INTRODUCTION
A City Council Goal for 2002 is making appropriate revisions to the development contract. Both the
"Developer Installed" and "City Installed" contract documents have been attached to this report. The
Planning Commission reviewed the proposed changes in the revised contract document on Junell, 2002.
Minutes of that meeting are attached. This report briefly summarizes the changes in the proposed
development contract that were discussed at the Special City Council Meeting on June 26, 2002 and some
issues that were brought up by developers on July 12,2002. Also needed are small changes to Section 10
of Ordinance 10 and those are also attached.
DISCUSSION
Staff met with developers on July 12,2002 to discuss the proposed revisions. There were issues that they
wanted to discuss and have sent letters explaining their position on them, including the following:
1. The first concern that the developers raised at that meeting was regarding the seeding/sodding
requirements. They were worried that if a lot within a development were not seeded/sodded that it
would affect their ability to obtain building permits and certificates of occupancy for the remaining
lots and/or homes in the rest of the development. Staff assured the developers that this was not the
intention of the section and staff revised Section 6 to clarify this.
2. The second major concern the developers had was related to the percent of surety that would be
required. In the past, if the City was installing the public infrastructure improvements, the
developer's surety covering those items was fifteen (15) percent, the proposed change is to increase it
to one hundred-five (105) percent. They felt that this would severely affect the smaller developers
and also even affect the larger developers, because it would tie up more of their credit lines at their
bank. The developers have suggested some alternatives that they would like to discuss (see Byron
Westlund's letter, attached). Staff will bring these issues back to the Council in September or
October. Byron Westlund's letter explaining their choice of options is attached to this staff report.
3. The third concern that was expressed at the meeting was in regard to the Tree Ordinance (#214) that
requires 2 Y2 inch diameter trees. They felt that the size should be set at 1 % inches because they are
having difficulty finding the larger diameter trees. Staff would concur with this size reduction and
will bring back an amendment to Ordinance #214 to the Planning Commission and Council to this
effect in the near future.
4. The fourth concern was expressed by Mr. Westlund in his letter. He indicated that he felt these
, development contract changes should not apply to his plats that are in for review at the present time.
Staff recommends that these changes be applied to all new developments that have as yet not received
final plat approval.
5. The fifth concern related to the issue of allowing developers to install the public infrastructure
improvements themselves. Staff indicated that this issue is being studied and would come back to the
City Council in September or October. Due to the complexity of the issues under review, Council
agreed to allow additional time for staff input and dialogue.
Summary of Proposed Changes
Staff has reviewed the current document and found that there are small changes needed in the document
to allow the City to assure that new commercial and residential developments comply with the City's
development codes (Le. zoning and subdivision regulations). Suggested changes are the product of
review and discussion by all City departments involved in the land development process. Proposed
changes will help strengthen existing provisions, protect and preserve the City's short and long-term
liability position and introduce new language to address changing land development dynamics. Items
proposed for revision are highlighted below:
City Installed Improvements
. Eliminate the option of performance bonds
. The developer shall do all site grading including the front 100 feet of the lots (unless
otherwise determined and approved by City Engineer).
. Replace "remove all dead and diseased trees" with "remove and/or treat all dead or diseased
trees as determined by City Tree Inspector".
. Add where necessary: "Performance shall be guaranteed by the financial guarantee recited
herein. [The City reserves the right to perform such work as necessary and assess all cost to
the developer]."
. Add cable television to the list of Developer installed utilities (if available).
. The Irrevocable Letter of Credit shall be automatically renewed or replaced by not later than
thirty (30) days prior to its expiration.
. Increase cash escrow or letter of credit, from fifteen (15%) percent to one hundred five
percent (105%), of the total estimated cost ofthe improvements.
. Reduce the number of annual installments from ten (10) to eight (8) on the unpaid
installments.
. No Certificate of Occupancy permit shall be issued for any house in the plat until the street
asphalt surface, sanitary sewer, storm sewer and water main, has been constructed and
approved by the City Engineer. The City will require that a "Hold Harmless Agreement"
will be provided by the builder if the drainage improvements serving the development (Le
ponds, outlet structures and overflow pipes) are not completed according to the City
approved plan prior to a building permit being issued.
Developer Installed Improvements
. Removing the option of allowing developers to post performance bonds to financially secure
public improvement costs. This minimizes procedural issues or conflicts the City may have
should it need to exercise its rights under a default situation.
. Replace "remove all dead and diseased trees" with "remove and/or treat all dead or diseased
trees as determined by City Tree Inspector".
. Add where necessary: "Performance shall be guaranteed by the financial guarantee recited
herein. [The City reserves the right to perform such work as necessary and assess all cost to
the developer]."
. Add cable television to the list of Developer installed utilities (if available).
. No Certificate of Occupancy permit shall be issued for any house in the plat until the street
asphalt surface, sanitary sewer, storm sewer and water main, has been constructed and
approved by the City Engineer. The City will require that a "Hold Harmless Agreement"
will be provided by the builder if the drainage improvements serving the development (i.e
ponds, outlet structures and overflow pipes) are not completed according to the City
approved plan prior to a building permit being issued. .
ACTION REOUESTED
Staff requests Council approve the proposed "Development Contract" language and Ordinance #10
amendments.
Respectfully submitted,
utit(~~
Will Neumeister
Attachments
Ordinance 10 (Section 10.01-10.03) Amendment
Development Contract (City installed improvements)
Development Contract (Developer installed improvements)
Planning Commission Minutes (June 11,2002)
City Council Workshop Minutes (June 26, 2002)
Letter from Byron Westlund (dated July 18,2002)
Letter from Mike Quigley (dated July 30, 2002)
CC: Byron Westlund
Mike Quigley
Jerry Windschidtl
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO.lO
AN ORDINANCE AMENDING ORDINANCE 10, ESTABLISHING THE DEVELOPMENT
CONTRACT AND LEVEL OF FINANCIAL SURETY REQUIRED TO GUARANTEE
COMPLETION OF WORK.
THE COUNCIL OF THE CITY OF ANDOVER ORDAINS:
Ordinance 10, An Ordinance establishing the City Council as the platting authority of the City,
establishing regulations and procedures for the subdivision and platting ofland within the City,
and providing penalties for the violation of this ordinance ofthe City of Andover, is hereby
amended as follows:
(Strike out indicates words to be deleted, underlining represents words to be added.)
SECTION 10. CONSTRUCTION OF IMPROVEMENTS.
10.01 General Conditions. Upon receipt of preliminary plat approval by the Council and
prior to Council approval of the final plat, the subdivider shall make provision, in the manner
hereinafter set forth, for the installation, at the sole expense of the subdivider, of such
improvements as shall be required by the City, which improvements may include, but are not
limited to, streets, sidewalks, public water systems, sanitary sewer systems, surface and storm
drainage systems, and public utility services. The installation of said improvements shall be in
conformity with approved construction plans and specifications and all applicable standards and
Ordinances.
10.02 Development Contract. Prior to the installation of any required improvements and
prior to approval of the final plat, the subdivider shall enter into a contract with the City whi€h
contraet shall require the subdiyider to construct said improvements at the sole expense of the
subdivider and in accordance with approved construction plans and specifications and all
applicable standards and Ordinances. Said contract shall provide for the supervision. of
construction by the Engineer; and said contract shall require that the City be reimbursed for all
costs incurred by the City for Engineering and legal fees and other expenses in connection with
the making of such improvements. The performance of said contract shall be financially secured
by a cash escrow deposit or irrevocable letter of credit perf-ormanee Bend as hereinafter set forth.
(lOX, 6-6-95)
10.03 Financial Security. The development contract shall require the subdivider to make a
cash escrow deposit or in lieu thereof to furnish a perfeffllanee bond Letter of Credit in the
following amounts and upon the following conditions: (lOX, 6-6-95)
A. Escrow Deposit. The subdivider shall deposit with the Treasurer a cash amount
equal to one hundred fifty (150%) percent of as required bv the Citv Development
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Contract with the total cost of such improvements as estimated by the Engineer, including
the estimated expenses of the City for engineering and legal fees and other expenses
incurred by the City in connection with the making of such improvements. ( lOA, 9-10-
74)
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B. PerformRnee Bond Letter of Credit. In lieu of a cash escrow deposit, the
subdivider may furnish an Irrevocable Letter of Credit performance bond, with a
corporate surety satisfactory to the City ia a sum equal to one hundred fifty (150%)
perceRt of as required bv the Citv Development Contract with the total cost of such
improvements as estimated by the Engineer, including the estimated expense of the City
for engineering and legal fees and other expenses incurred by the City in connection with
the making of such improvements. (lOA, 9-10-74)
C. Conditions. The development contract shall provide for a completion date on
which all of the required improvements shall be fully installed, completed and accepted
by the City. The completion date shall be determined by the Council after consultation
with the engineer and the subdivider, and shall be reasonable in relation to the
construction to be performed, the seasons of the year and proper correlation with
construction activities in the subdivision. The development contract shall provide that in
the event the required improvements are not completed within the time allotted, the City
shall be allowed to exercise its power to recover on the perf-ormanee bond Letter of Credit
or utilize the escrow deposit to complete the remaining construction to City standards and
specifications. In the event the amount of funds recovered is insufficient to cover the
cost of construction, the Council may assess the remaining cost to the lands within the
subdivision. (10X, 6-6-95)
Adopted by the City Council of the City of Andover on this _ day of 2002.
CITY OF ANDOVER
ATTEST: Michael R. Gamache, Mayor
Victoria V olk, City Clerk
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DEVELOPMENT CONTRACT COMPARISONS
"-
/ City Improvements Percent of estimated
installed by: construction costs
held in escrow for public
infrastructure.
City Developer
Andover X 105%
Anoka X 125%'
Coon Rapids X 100%
Ham Lake X 100%
Uno Lakes X 100%<
Ramsey X 150%
I For redevelopment projects, Anoka reimburses developer for public improvements made which
do not directly benefit the development.
2 Uno Lakes does install Boulevard trees, billing the developer a set amount per lot. The city
does not have the capabilities to install utilities.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - June 11, 2002
Page 8
mmissioner Hedin questioned ifit's correct that they aren't requesting to rezone the
, rty and the property is over 2.5 acres. Mr. McKay stated that that is correct.
pro
Commissioner Greenwald questioned how he would go about fighting this request ifhe
were opposed,.to it.
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Mr. Neumeisteist ted that the process is that the residents are encouraged to come to the
public hearings, an . they can't make it, it's recommended they write a letter. The
Commission and Coun . then can take the residents opinions and concerns into
consideration.
Commissioner Greenwald mentI ed that he doesn't have the knowledge to answer the
aquatic concerns of Mr. Meyer. eumeister stated that these issues are beyond the
City's control.
Commissioner Hedin mentioned that if the 1 split were to go through, the property lines
will match up to the two lots on the opposite si of the street, therefore it isn't out of
character.
Commissioner Daninger stated that he supports the reque
Motion by Kirchoff, seconded by Daninger, to recommend to t City Council approval
of Resolution No. _, Approving the Lot Split Request for Jam M. Szykulski to
, Subdivide Property into two Rum! Re,identiai 1.0" fo, Property Lee ~~5 Round
Lake Boulevard NW, subject to the conditions as stated in the Resoluti . Motion
carried on a 6-ayes, O-nays, I-absent (Falk) vote.
Mr. Bednarz stated that this item would go before the City Council at the July 2, 2002
Citv Council meetin~.
. 8. PUBLIC HEARING: TO CONSIDER AMENDMENTS TO ORDINANCE 10-
(SUBDIVISION ORDINANCE). THE CHANGES WOULD INCLUDE
REVISIONS TO DEFINITIONS, AND SECTIONS 10.02 AND 10.03. THIS
ORDINANCE AMENDMENT WOULD BE CITYWIDE.
Mr. Neumeister summarized the staff report.
Commissioner Greenwald questioned if the City has ever gone after someone with a
performance bond. He also questioned the reasoning behind the 150%. Mr. Neumeister
explained that the 150% has been in the contract for years. He explained the reasoning
behind it.
Commissioner Greenwald questioned if 150% is common in other cities. Mr. Neumeister
stated that 150% is typical in other cities.
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Regular Andover Planning and Zoning Commission Meeting
Minutes -June 11, 2002
Page 9
Commissioner Greenwald questioned the reason behind the last bullet point on the first
/ page of the staff report. He questioned the reason for the increase from 15% to 125%.
Mr. Neumeister explained that the money is a guarantee for the connections to utilities,
driveways, etc. He stated that if it's only 15%, the City could run into trouble if the
issues aren't completed by the developer.
Commissioner Greenwald questioned the reason it would fall back on the City and not
the homeowners. Mr. Neumeister explained that the reason it falls back on the City is
because it's part of the plat requirement.
Commissioner Greenwald questioned what would happen ifthere were 1,000 lots
developed by the year 2010. Mr. Neumeister stated that he's unsure of how it's been
done in Andover, however he explained how it's been done in cities where he's
previously worked.
Commissioner Greenwald stated that he feels the 125% is too high. He mentioned that
the City has other ways to protect themselves.
Commissioner Greenwald questioned how many lots could be developed in the City. Mr.
Bednarz stated that within the current 2020 MUSA line there could be 1,500 to 1,700
lots.
Chair Squires questioned if the development escrow rates are all compared equally
between the four cities listed in the staff report.
Chair Squires questioned if most of the things on the bottom of page 7 and top of page 8
could be assessed against the property. Mr. Neumeister stated yes.
Chair Squires questioned the reason there needs to be a 125%. He stated that he can
understand the 150% on the developer-installed improvements.
Commissioner Kirchoff stated that it wouldn't be fair to the property owner to be
assessed at the time of closing. Chair Squires agreed.
Mr. Neumeister explained that the City needs some protection in case the economy were
to drop and there were a number of developments going in. He mentioned that the City is
financially responsible for the bond payments that come due.
Chair Squires mentioned that if the economy drops substantially and it was tax forfeited,
the taxpayers would end up funding it.
Mr. Neumeister mentioned that the City Council feels 50% is more appropriate.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - June 11, 2002
Page 10
Commissioner Hedin questioned if the City has received any feedback from smaller
I developers to find out if this is the reason they aren't developing. Mr. Neumeister stated
that staff hasn't heard from any small developers.
Commissioner Kirchoff suggested maybe changing it to 50% now and possibly
increasing it later.
Commissioner Daninger questioned if there would even be a change if the Commission
recommended one, since the goal setting group is recommending 50%.
Chair Squires stated that to him it's more acceptable to potentially shut out smaller
developers by raising the escrow than to have the project go bad and the taxpayers pay
the price. Commissioner Gamache agreed.
Commissioner Hedin mentioned that if a smaller developer is cutting things that close,
then the City may not want them taking the chance anyway. He agreed with having the
percentage set higher.
Chair Squires stated that it would be worth while to make sure the Commission is
comparing apples to apples when looking at the Development Contract Comparisons
Chart that's included in the staff report.
Commissioner Greenwald stated that it seems there are a lot of inconsistencies.
Commissioner Kirchoff questioned if the developers are responsible for putting in the
improvements, then why would anything be necessary. He mentioned that he appreciates
the words "sod or seed" in the ordinance.
Motion by Greenwald, seconded by Hedin, to open the public hearing at 8:38 p.m.
Motion carried on a 6-ayes, O-nays, I-absent (Falk) vote.
Rosella Stanseby, 4151 141st Avenue NW, mentioned that she hasn't even seen a copy of
the changes; therefore she can't make a decision regarding the proposed changes. She
mentioned that there haven't been any problems in the past, therefore why is the City
making the change. She stated that the only problems are all the technical changes the
City makes without informing the residents. She stated that she objects to the changes.
Mr. Neumeister stated that there is a public copy in the entryway of the City Hall.
There was no further public input.
Motion by Greenwald, seconded by Gamache, to close the public hearing at 8:40 p.m.
Motion carried on a 6-ayes, O-nays, I-absent (Falk) vote.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - June 11, 2002
Page 11
Mr. Neumeister stated that the Council wants to know the Commission has heard the
J changes and agrees with them in concept.
Commissioner Greenwald stated that he would like to see a comparison chart including
the cities that surround Andover. He requested there be an explanation ifthere is a
difference between the cities.
Chair Squires questioned if it would be possible to get a copy of the developer's
agreements from the surrounding cities.
Commissioner Greenwald stated that he agrees with Ms. Sonsteby.
Mr. Neumeister stated that he would get copies of the developer's agreements from
surrounding cities.
Commissioner Greenwald mentioned that this could add staff since every time something
is added to an ordinance someone needs to make sure they are being met. Mr. Bednarz
stated that this should save time at the stafflevel.
Commissioner Daninger questioned if cable is the City's choice for communications
instead of satellite. Mr. Bednarz explained that cable is an improvement that's put in
citywide, however if a homeowner chooses satellite instead they would be responsible for
those costs.
I Commissioner Kirchoff agreed that it might be good to look at it again.
Commissioner Gamache questioned if the agreement needs to be nailed down 100%, or is
the Commission just suppose to agree with it in concept.
Commissioner Hedin stated that he's comfortable with 125% of the escrow, furthermore
he agreed with the agreement in concept. He stated that he doesn't see any reason to look
at the agreement at a future meeting.
Commissioner Gamache stated that he agrees with the agreement in concept.
Mr. Neumeister agreed that the development contract comparisons chart is difficult to
read. He agreed to make clarifications on the chart and obtain developer's agreements
from other cities.
Commissioner Greenwald mentioned that the Commission is an advisory board. He
suggested it be reviewed in two weeks.
Chair Squires suggested the information be gathered and further clarified by staff. He
suggested staff provide the information for the Commissioners in the next meeting packet
for their review.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - June 11, 2002
Page 12
I Commissioner Daninger agreed to see a summary provided by staff. Commissioner
Greenwald agreed.
Chair Squires questioned who from the Commission is in support of the 125% as
recommended by staff. The majority of the Commission agreed with the 125%.
Commissioner Gamache mentioned that the City is asking the developer to be responsible
for streets, utilities, etc. and if they don't comply, the City has the escrow to leverage the
developer to complete the work.
Chair Squires mentioned that the consensus is for the item to move on and for staff to
provide an update in the packet for the next Planning Commission meeting.
Chair Squires mentioned that he would also like to see a copy of the developer's
agreements from the surrounding cities.
OTHER BUSINESS
There was no other business.
ADJOURNMENT
Motion by Daninger, seconded by Gamache, to adjourn the meeting at 8:56 p.m. Motion
j carried on 6-ayes, O-nays, I-absent (Falk) vote.
Respectfully Submitted,
Sara Beck, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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Special City Council Workshop
June 26, 2002 - Minutes
Page 2
Steve Gompertz, Andover Athletic Association, noted that their association paid for
sco boards at Oak View Middle School and asked if they would receive a percentage of
the re ues from groups using the gyms. Mr. Kerr stated they would not.
Councilme er Trude asked if the city is getting what they pay for. A lot of parents
want more ph ical activities for children who are not in organized sports.
Councilmember cobson asked what would happen ifthe city stopped contributing the
$72,000. Mr. Kerr oted that the programs would be reduced significantly.
Mr. Gompertz asked wh the costs would be for using the schools. Mr. Kerr stated that
boys would be $2,900 plus 7,500; girls programs would be $3,700 and wrestling
programs would be $1,800. . Gompertz noted that he would expect that they would be
getting some service for that m ey, such as clean rooms;
Mr. Erar explained that this item wa a council goal-setting issue; researching the benefit
the city derives from their contribution to Community Education. He didn't feel Council
has enough information to make a decisl n at this time.
Councilmember Knight noted that Andover 1 a very young community. Young adults
are looking for facilities for basketball, etc. A is point, everything is geared towards
children. He asked if the school district is looki at anything in that area. Nancy
Knop, School District #11, stated that at Oak Vie here is volleyball 4 nights a week,
open basketball 1 night a week and open gym on Sun ays.
Al Grabowski asked what the City of Coon Rapids contri tes to Community Education.
Mr. Kerr stated they contribute $112,000.
Mr. Erar requested that Mr. Kerr provide the city with the Comm nity Education budget
proposal and student per capita cost.
.. Development Contract Review
Mr. Neumeister reviewed the notable changes suggested to the development contract.
The first item is the elimination of the performance bond because it is very difficult to
redeem a perfom1ance bond. A letter of credit is much more desirable and can be
renewed automatically. A performance bond costs 2% of the cost of the work and the
letter of credit costs approximately 1 % and goes against the developer's worthiness.
On city installed improvements, the following changes are suggested:
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Special City Council Workshop
June 26, 2002 - Minutes
Page 3 .
"'The developer shall do all site grading including the front 100 feet of the lots.
"'Replace "sufficient arable soil" with "black organic dirt/soil)
"'Replace "remove all dead and diseased trees" with "remove and/or treat all dead
or diseased trees as determined by City Tree Inspector"
'" Add where necessary "Performance shall be guaranteed by the financial guarantee
recited herein."
'" Add cable television to the list of developer installed utilities
"Irrevocable Letter of Credit shall be automatically renewed not later than 30 days
prior to expiration. (This is currently 20 days).
"'Increase cash escrow or letter of credit from 15% to 125% of the total estimated
cost.
"Reduce the number of annual installments from 10 to 8 on the unpaid installments
"No building permit will be allowed to be issued unless the drainage improvements
serving the development shall be completed according to the City approved plan.
*No certificate of occupancy permit shall be issued for any house in the plat until the
street asphalt surface, sanitary sewer, stOrol sewer and waterrnain has been constructed
'. and approved by the City Engineer.
Council discussed the 15% escrow required for special assessments, Mr. Neunleister
explained that the rationale for 125% is that the costs could be more than 100%. Mr. Erar
noted that if the developers are doing the projects, they are taking the risk and if the city
is doing the project, we take the risk. He suggested that the city engineer and other staff
be brought into the discussion on this item. The consensus of the Council was to change
the escrow to 105%.
Council agreed with the proposed changes with the exception of not allowing building
permits to be issued unless the drainage improvements serving the plat are completed
according to the City approved plan.
Council discussed the proposal to require the developer responsible for sod or seed. The
cost can then be passed on to the builder or homeowner.
Mike Quigley stated that as developers they are opposed to this requirement. He
suggested that if this is a cost issue for the city, the building permit fees should be
increased.
Councilmember Jacobson noted that at the previous Council meeting, the Lawn
Establishment Ordinance was adopted and staff is now suggesting that language be
inserted into the development contract. He stated that he is in favor of the proposal.
Mr. Erar suggested that Council authorized staff to administer the Lawn Establishment
Ordinance with respect to the builder being responsible for posting the escrow ifthe lawn
is not established prior to issuance of the Certificate of Occupancy.
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Special City Council Workshop
June 26, 2002 - Minutes
Page 4
Mr. Erar indicated that a Hold Harmless agreement with the builder would be required if
they wanted a building permit before all the storm sewer improvements were completed
and approved by the City Engineer. This would protect the city from any liability of the
ponding/flooding of low lying lots were to occur.
(Councilmember Jacobson left the meeting at 10:13 p.m.)
Council reviewed Development Cost Comparisons as presented by staff. It was noted
that Andover's costs are not higher than most of the comparable cities.
Motion by Orttel, seconded by Trude to adjouTIl. The meeting adjourned at 10:20 p.m.
Respectfully submitted,
Vicki V olk
City Clerk
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JUL 2 2 2002
I I
i. CITY OF ANDOVER
July 18, 2002 -
Mr. John Erar
City Administrator
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Re: Development Contract
Dear John,
Thank you for the opportunity to meet and discuss the proposed changes to the development
contract for both city installed and developer installed improvements. I think it is beneficial
for both parties to be able to sit in the same room and discuss things, and hopefully each of
us go away with a perspective that is a little different than when we came into the meeting.
I know I did at this point.
Our only opposition at this time would be to the increase in the security requirements for the
developer-installed improvements. At the meeting it was outlined that there might be some
other alternatives, such as the developer installing his own improvements, the developer
being allowed to make payments during the construction of the plat, or even go so far as
beginning construction on a preliminary plat only and then escrowing for any incompleted
work when the final plat is recorded. I would ask that there be some investigation to those
types of alternatives, and we as developers be given something other than escrowing the
105%, as suggested in the revised development contract.
I would also like you to pass on to the city council that the implementation. of this
development contract takes place next year in 2003. As you are aware, I already have two
preliminary plats submitted to the city of Andover for their review. This review process can
be a lengthy time. I would ask that since we have begun the plat, based on the old
development contract, thatthese two plats: Woodland Estates Third and Woodland Estates
Fourth Addition, be able to follow the old development contract. Since there are no other
options to us, it is a reasonable request. At this time, this platting process does not allow us
any other options. I think it would only be fair to conduct business without such a significant
change,' as a new development agreement requires.
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13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192
www.woodlanddevelopmentcorp.com
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j City of Andover
July 18, 2002
Page 2
It was mentioned in the meeting, and again, I would like to touch on the tree requirement.
Our opposition is in the specification of 2 V2" trees. In talking to our nursery supplier, 2 V2"
trees are very difficult to get and are extremely expensive. We would ask if the staff would
forward on to the city council requests to revise that requirement from 2 V2" to a minimum of
1 314" trees or larger.
Thank you for the time that we spent, I thought it was well worth my time sitting with city
staff and running through some of the issues.
Byro D. Westlund
Executive Vice President
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,- '\ RECEIVED
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July 29, 2002
JUL 3 0 2002
Mr. Will Neumeister CITY OF ANDOVER
City of Andover
1685 Crosstown Blvd.
Andover, MN 55304
Dear Mr. Neumeister,
In response to our meeting of July 12,2002, I have outlined the following items
contained in the proposed Development Contract that are of concern to us:
1. Sodding of yards should be the responsibility ofthe Builder.
2. If trees are to be required, consideration should be given as to the size of the
trees. Currently it is very difficult to find 2 Yz" caliper trees. Also they are very
expensive and limited in the species available.
\ 3. If the Letter of Credit requirement is to be increased to 105% we feel we
'- ~ should have the option of designing the plans and specs selecting the
contractor and installing the improvements. This could be achieved with the
use of a Disbursement Agreement in lieu of a Letter of Credit.
Will, we appreciate the opportunity to comment on the proposed changes to the
Development Agreement and look forward to the semi-annual meetings that were
suggested for the future.
:?L f2 <
Miko Quigloy LQ
Gor-em, LLC.
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(July 24, 2002 Draft)
"Proposed" DEVELOPMENT CONTRACT
I
(Developer Installed Improvements)
(Note: Underlining is new language, strike out is language to be removed)
THIS AGREEMENT made this _ day of ' 2002
2-Q.OO, is by and between the City of Andover, whose address is 1685 Crosstown
Boulevard NW, Andover, Minnesota 55304, a municipal corporation organized under
the laws of the State of Minnesota, hereinafter referred to as the "City", and
,whose address is , Minnesota,
hereinafter referred to as the "Developer".
WHEREAS, the Developer has received approval from the Citv Council for a
proposed plat of land within the corporate limits of the City to be ic in tho prococs of
pl::ltting cort::lin property known as ; and
WHEREAS, the Developer desires final plat approval prior to completion of all
on-site improvements as required under the Subdivision Ordinance of the City of
Andover; and
WHEREAS, said Subdivision Ordinance authorizes the City to enter into a
Development porform::lnce Contract secured by a beR€I, cash escrow or letter of
credit to guarantee completion of all such improvements following final approval and
recording of the final plat;
NOW, THEREFORE, in consideration of the mutual promises of the parties
made herein,
IT IS AGREED BY AND BElWEEN THE PARTIES HERETO that the Developer
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will provide all labor and materials to construct the improvements described below
within the plat of according to the plans and specifications attached
hereto and made a part of this Agreement:
ARTICLE ONE
DESIGNATION OF IMPROVEM ENTS
Improvements to be installed at the Developer's expense by the Developer as
hereinafter provided are hereinafter referred to as" Developer's Improvements" .
ARTICLE TWO
DEVB..OPER'S IMPROVEMENTS
The Developer will construct and install at Developer's expense the following
improvements according to the following terms and conditions:
A. The Developer shall do all site grading including thp. front 100 fp.p.t of the
lot!'; (llnlp.!,;!,; othp.rw j!';e dp.tp.rminP.CI ~nd ~rprovP.CI hy thp. City Fnginp.p.r),
common greenway and open spaces, storm water storage ponds and
surface drainage ways including sodding of boulevards, !';p.P.CIing or
!';odding of the front ~nd !';idp. y~rd!';, all in accordance with the approved
grading, drainage and site plan. Furthermore such grading shall provide
for a buildable area on each lot in such size as required by Andover
Ordinance No. 10. Upon completion of all grading, Developer's engineer
shall certify in writing that the plat is graded to the plans and that all
unbuildable soils are removed within the street right-of-way and within
the buildable area identified herein. The yard shall be graded to allow
the construction of a driveway. A grading plan with maximum two foot
contours and cross sections as necessary shall be submitted and
approved by the City prior to commencement of any site grading.
B. The Developer shall be responsible to maintain the required' tree
protection for the development grading until the removal and/or
trp.~tment is approved by the City Tree Inspector. Upon issuance of a
building permit for a lot, the Developer is responsible to notify the
builders and individual owners within the development that they assume
and are responsible for erosion control, tree protection and protection of
water and sewer services.
')
C. The Developer shall control soil erosion insuring:
, 1. All development shall conform to the natural limitations presented by the
I topography and soil of the subdivision in order to create the best
potential for presenting soil erosion. The Developer shall submit an
erosion control plan, detailing all erosion control measures to be
implemented during construction, said plan shall be approved by the City
prior to the commencement of site grading or construction.
2. Erosion and siltation control measures shall be coordinated with the
different stages of development. Appropriate control measures as
required by the City shall be installed prior to development when
necessary to control erosion.
3. Land shall be developed in increments of workable size such that
adequate erosion and siltation controls can be provided as construction
progresses. The smallest practical area of land shall be exposed at any
one period of time.
4. Where the topsoil is removed, sufficient arable soil shall be set aside for
respreading over the developed area and al!;o !;P.P.dP.d, mlllr.hP.d, and di!;k
anr.hored. The topsoil shall be restored to a depth of at least four (4)
inches, and shall be of a quality at least equal to the soil quality prior to
development.
D. The Developer shall be responsible to maintain the required tree protection for the
development grading until removal is approved by the City Tree Inspector. Upon
issuance of a building permit for a lot, the Developer is responsible to notify the
builders and individual owners within the development that they assume and are
responsible for erosion control, inr.llJding !;odding of bOlJlevard!; !;P.P.ding or
!;odding of the front and !;ide yard!; of all lots, tree protection and protection of
water and sewer services. Such notification shall not relieve the Developer of the
responsibility for such items as required under this contract. Any violation will be
cause for red tagging the site by the City Building Official, or de!;ignp.p. and all
in!;per.t ion!; will r.ea!;e I mt il r.orrer.tP.d
E The Developer shall place iron monuments at all lot and block corners and at all
other angle points on boundary lines. Iron monuments shall be placed after all
street and lawn grading has been completed in order to preserve the lot markers
for future property owners.
F. The Developer shall pay for the installation of all standard street name signs at all
newly opened intersections within the development. The City shall install all such
signage and Developer shall reimburse the City for the cost thereof by payment in
advance to the City of the estimated cost thereof.
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G. The Developer shall remove :mrl/nr trp.at all dead and diseased trees (as
, determined by the City Tree Inspector) before building permits will be issued.
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H. The Developer shall be responsible for street maintenance, including curbs,
boulevards, sod and street sweeping until the project is complete. All streets
shall be maintained free of debris and soil until all lots within the Subdivision have
homes constructed upon them. Warning signs shall be placed w hen hazards
develop in streets to prevent the public from traveling on same and directing
attention to detours. If and when the street becomes impassable, such streets
shall be barricaded and closed. In the event residences are occupied prior to
completing streets, the developer shall maintain a smooth driving surface and
adequate drainage on all temporary streets. Pp.rfnrmancp. shall hp. gllarantp.P.rI hy
thp. financial qllarantp.p. rp.citP.rl hp.rp.in
I. The Developer shall furnish street lights in accordance with the City's Street
Lighting Ordinance No. 86. The Developer shall conform to Ordinance No. 86 in
all respects. The City shall order the street lights and Developer shall reimburse
the City for such cost.
General Requirements:
1. Street lighting shall be owned, installed, operated and maintained by the
apprnpriatp. lItility the electric utility cOlnpany. City and electric utility
company shall enter into a contractual agreement on the rate and
maintenance of the street lighting system.
2. It shall be the responsibility of the Developer to:
a. Advise all lot purchasers of their responsibility for street lighting
operating charges.
b. Pay for street light charges for all lots owned by the Developer.
J. The Developer shall dedicate and survey all storm water holding ponds as required
by the City. The Developer shall be responsible for storm sewer cleaning and
holding pond dredging, as required, by the City prior to completion of the
development. The Developer grants the City the right to enter upon the property
to perform all functions required under this contract and city ordinances.
Pp.rfnrmancp. shall hp. gllarantF>P.rl hy thp. financial gllarantp.p. rp.citP.rl hp.rp.in
K. The Developer shall be responsible for securing all necessary approvals and
permits from all appropriate Federal, State, Regional and Local jurisdictions prior to
the commencement of site grading or construction and prior to the City awarding
construction contracts for public utilities.
/
II
L. The Developer shall make provision that all gas, telephone, C::lhlp. tp.lp.vi~inn (if
::lv::lil::lhle) and electric utilities shall be installed to serve the development.
i
M. On a corner lot, the front entrance shall face a designated front yard as
determined by the City and the assigned address.
N. The Developer shall construct a group of mailboxes of a uniform design that is
clustered at specific locations approved by the City and coordinated with the
United States Post Office.
O. Fstim::lted cost of Developer's Improvements, description and completion dates
are as follows:
Estimated Date to be
Description of Improvements Cost Completed
1. Site grading and erosion control. $
2. Street maintenance. $
3. Street construction. $
4. Storm sewer construction. $
5. Lot stakes. $
6. Diseased tree removal. $
7. Erosion control/street sweeping $
8. Sodding of boulevard,
9. Other $
Total Estimated Construction Cost
for Developer's Improvements $
Estimated Legal, Engineering and
Administrative Fee (15%) $
Total Estimated Cost of Developer $
Improvements
Security Requirement (150%) $
/
I';
Furthermore, Developer shall be responsible for all of the development costs and fees
show n on Exhibit A, attached hereto and made a part hereof :mrl ::lrlnptP.CI hy City FP.e
Orrlin::lnce.
I
P. Construction of Developer's Improvements:
1. Cnn!';trlldion. The construction, installation, materials and equipment shall
be in accordance with the plans and specifications approved by the City.
All plans required under this development contract shall be submitted in
electronic format.
2. In!';pedion. All of the work shall be under and subject to the inspection and
approval of the City and, where appropriate, any other governmental
agency having jurisdiction.
3. F::l!';emp.nt!';. The Developer shall dedicate to the City, prior to approval of
the final plat, at no cost to the City, all permanent or temporary easements
necessary for the construction and installation of the Developer's
Improvements as determined by the City. All such easements required by
the City shall be in writing, in recordable form, containing such terms and
conditions as the City shall determine.
4. F::lithflll Pp.rfnrm::lncp. nf Cnn!';trlldinn Cnntmd!'; ;Inn nnnd. The Developer
will fully and faithfully comply with all terms and conditions of any and all
contracts entered into by the Developer for the installation and construction
of all Developer's Improvements and hereby guarantees the workmanship
and materials for a period of one year following the City's final acceptance
of the Developer's Improvements. Concurrently with the execution hereof
by the Developer, the Developer will furnish to, and at all times thereafter
maintain with the City, a cash deposit, certified check, ~ Irrevocable
Letter of Credit, or a rerforJ (lance Dond, based on one hundred fifty (150%)
percent of the total estimated cost of Developer's Improvements as
indicated in Paragraph M t. An Irrevocable Letter of Credit or rerformance
Bond shall be for the exclusive use and benefit of the City of Andover and
shall state thereon that the same is issued to guarantee and assure
performance by the Developer of all the terms and conditions of this
Development Contract and construction of all required improvements in
accordance with the ordinances and specifications of the City. The City
reserves the right to draw, in whole or in part, on any portion of the
Irrevocable Letter of Credit or rerformance Dond for the purpose of
guaranteeing the terms and conditions of this contract. The Irrevocable
Letter of Credit or rerfOrJ(lance Dond shall ::llltnm::ltic::llly be renewed or
replaced by not later than thirty (30) tvventy (20) days prior to its expiration
with a like letter or bond.
/
~
5. RP.dlldion of Fsr.rnw Gllar:mtP.e. The Developer may request reduction of
the Letter of Credit, Performance Dond, or cash deposit based on
prepayment or the value of the completed improvements at the time of the
/ requested reduction. The amount of the reduction shall be determined and
approved by the City FnginP.er staff.
Q. The Developer shall provide a lir.P.MP.d registered professional engineer or their
duly authorized representative to oversee, at the Developer's expense, the
Developer's improvements until such improvements are completed and accepted
by the City.
R Upon writtp.n final acceptance of the Developer's improvements hy thp. City
FnginP.er, a one year maintenance bond shall be provided by the Developer for
any areas not covered by the Minnesota Pollution Control Agency (NPDES}
erosion control permit. The warranty will cover hilt not hp. limitP.d to the cost of
turf restoration and erosion control.
S. Upon w rittp.n final acceptance of the City maintained improvements lying within
the public easements, a one year warranty bond shall be provided to the City by
the Developer for 25% of the improvement costs unless otherwise directed by
the City Engineer.
T. ~~~~a:~~t ~~t;:t !':lIrfa:-ing. !':idp.walk!':/trail!': (w hp.n rP.llllirP.d) inr.hJding r.onr.rp.tp.
I r (hp.rp.maftp.r r.allP.d .. Pp.rmanp.nt Strp.p.t Imprnvp.mp.nt!':") The
Developer shall be required to pay the costs associated with the first seal coat for
all new streets as a part of the improvement costs for this development. The
cost will be One and no:100 ($1.00) Dollars per square yard of nevv street
installed adjll!':tP.d annually hy fP.e ordinance.
LJ Standard !':trP.et namp. !':ign!': ::It ::III np.w Iy opp.nP.d intp.r!,:p.dion!': (hp.rp.inaftp.r r.alled
.. Tr::lffir. Signing Imprnvp.mp.nt!':")
ARTICLE THREE
RECORDING AND RELEASE
The Developer agrees that the terms of this Development Contract shall be a
covenant on any and all property included in the Subdivision. The Developer agrees
that the City shall have the right to record a copy of this Development Contract with
the Anoka County Recorder to give notice to future purchasers and ow ners. This
shall be recorded against the Subdivision described on Page 1 hereof.
,
7
ARTICU: FOUR
RSMBURS8VlENT OF COSTS
The Developer agrees to fully reimburse the City for all costs incurred by the
City including, but not limited, to the actual costs of construction of said
improvements, engineering fees, legal fees, inspection fees, interest costs, costs of
acquisition of necessary easements, if any, and any other costs incurred by the City
relating to this Development Contract and the installation and financing of the
aforementioned improvements.
The Developer agrees to deposit with the City such sums as required by the
City Administration. Said amount shall bear no interest and the City shall have the
right to pay all fees and expenses and costs which are the obligations of the
Developer under this contract from the aforementioned escrow deposit. Any monies
; remaining after the payment of said fees and costs shall be returned to the Developer.
ARTICU: FIVE
BUILDING PERMITS AND CERTIACATES OF OCCUPANCY
Where a platted street intersects an existing publicly maintained road, the City
Building Official will only may issue building permits on lot~ within 150 fPAt of ~ h~rd
~lIrf~r.P.d ro~r1w ay for up to a maximum of 1 ~% of the lots vv ithin the development
for lots contiguous vv ithin the intersection. The 1 ~% of the lots call be separated to
multiple intersection locations or established at one location. In thp. p.vp.nt lot~ arp.
morp. th~n 150 fPAt from ~ h~rrl ~lIrf~r.P.d ro~dway, the Developer shall construct a
service road to provide access to these lots as required by the City. The Developer
shall submit a plan to the City for approval identifying the location of the proposed
Q
access roads and the lots being requested for building permits. Building permits can
'\ be requested for the remaining 05% of lots within the development after the first lift
j
of the asphalt has been installed on the street. ThA City !';h~1I rAqllirA th~t ~ "Hnld
H~rmIA!,;!,; Agrp.p.mAnt" hA prnvidPrl hy thA hllildAr if thA dr~in~gA imprnvAmAnt!'; !,;Arving
thA dAvAlnpmAnt (i A pnnd!';, nlltlAt !';trlldurA!';, ~nd nVArflnw pipA!,;) ~rA nnt cnmplAtPrl
prinr tn ~ hllilrling pArmit hAing i!';!';IIPrl Nn cArtific~tA nf nccllp~ncy will hA i!';!';IIPrl nn
~ny Int th~t ~hllt!'; ~ pnnd IInIA!,;!,; thA pnnrl infr~!';trudurA i!'; cnmplAtPrl ~ccnrrling tn thA
City ~pprnvPrl pl~n
No Certificate of Occupancy permit shall be issued for any house in the plat
until the following have been completed:
A. A letter from the Developer's engineer certifying the plat has been
graded according to the grading, drainage and erosion control plan
as approved by the City. ThA nAVAlnpAr will nnt ify t hA City a
minim 11m nf twn (?) wP.P.k!'; prinr tn ~ny CArtific~tA nf Occllp~ncy
I pArmit hAing i!';!';IIPrl
B. Removal or trA~tmAnt of all dead.. or dying or rli!,;A~!,;P.d trees..-as
dAtArminPrl hy City TrAA I n!,;pAdnr, from the property at the
owner's expense or escrow for any remaining trees that will need
to be removed. Stockpiling the dead trees on the lot for
resident's removal for firewood will be acceptable only after the
lot has been graded to plan.
C. The fir!';t lift nf !';trp.p.t asphalt surface, !';~nit~ry !';AWAr, !';tnrm
!';AWAr ~nrl w~ter has been constructed. cnMirlArPrl npAmtinn~l,
~~t~ ~~P;::.~~ ~~ thA City Fnginp.p.r. ThA. nAVAlnpAr will ~~tify thA
I I I I nf tw~ (?) wP.P.k!'; prlnr tn ~ny CArtlflc~tA nf
Occllp~ncy pArmit hAing rAqllirPrl
D. ThA nAVAlnpAr will nntify thA City ~ minim 11m nf twn (?) WP.P.k!';
~~~ t~ :~~ ~~rtific~tA nf Occllp~ncy pArmit hAing i!';!';IIPrl tn ~lInw
II t i ~ fnr ~n in!,;pAdinn tn hA cnmplAtPrl nf ~II thA
rAqllirPrl imprnvAmAnt!';
,
Q
The Developer will notify the City a )"inin,um of tv\lO (2) vveeks prior to an}'
J Certificate of Occupancy permit being required.
The Developer further agrees that they will not cause to be occupied, any
premises constructed upon the plat or any property within the plat until the
completion of the gas, electric, telephone, r.~bIA tAIAvision (if ~v~il~bIA), streets to
~sph~lt Sllrf~r.A s~nit~ry SAWAr storm sAwAr, w~ter Class::; subbase, unless the City
has agreed in writing to waive this requirement as to a specific premises.
SP.P.ding ~nd sodding of thA lot sh~1I bA r.ompIAtP.ci ~s spAdfiP.ci by Ordin~nce
111 In thA AVAnt ~ lot is not sP.P.dP.ci or soddP.ci ~nd dOAs not h~VA thA 4 inr.hAs of
bl~ck/org~nir. dirt sprA~d prior to iSSII~nr.A of ~ CArtifir.~tA of Or.r.llp~nr.y thA bllilder
sh~1I post ~ $? SOO r.~sh ASr.roW to ~SSllrA th~t thAlot will h~VA bl~r.k dirt ~nd ~ I~wn
Ast~blishP.ci within six months Fsr.rowing prior to iSSII~nCA of thA CArtific~tA of
Or.r.llp~nr.y sh~1I ~Iso bA rP.f'\lIirP.ci for inr.omplAtA itAms
The Developer shall provide a cash deposit in an amount determined by the
City for inspection of improvements constructed within public easements. Upon
acceptance of these improvements, the City w ill refund the unused balance of this
deposit to the Developer.
The City Building Official will issue a stop work cease and desist order for
violation of silt fencing, erosion control or tree protection.
/
10
ARTICLE SIX
CLEANUP
/
Developer shall promptly clean dirt and debris from streets that has resulted
from construction by the Developer, its agents or assigns. Pp.rform:ml":p' "h::lll be
gll::lr::lntP.P.d hy thp. fin::lnr:i::ll gll::lr::lntp.p. rp.r:itP.CI hp.rp.in [City rp."p.rvP." thp. right to
pp.rform "IJl":h work ::I" np.I":p.""::Iry ::Ind ::I""P."" ::III I":O"t" to np.vp.lopp.r] Thp. dp.vp.loper
"h::lll bp. rp."pon"ihlp. for ruhhi"h blow n off thp. blJilding "ite
ARTICLE SEVe.I
OWNERSHIP OF IMPROVEMe.lTS
Upon completion of the work and construction required by this contract and
acceptance by the City, the improvements lying within the public easements shall
become City property without further notice or action.
I The Developer shall schedule city inspections through the Engineering
Department a minimum of forty-eight (48) hours prior to constructing city maintained
improvements within the public easements.
Prior to acceptance by the City of the city maintained improvements lying
within the public easements, the Developer shall provide evidence by sworn
construction statement that all contractors who may be entitled to file mechanics
liens have been paid.
ARTICLE 8GHT
INSURANCE
Developer and/or all its subcontractors shall take out and maintain until one (1)
year after the City has accepted the private improvements, public liability and
11
property damage insurance covering personal injury, including death, and claims for
J property damage which may arise out of the Developer's work or the work of his
subcontractors or by one directly or indirectly employed by any of them. Limits for
bodily injury and death shall be not less than Rve Hundred Thousand and no/100
($500,000.00) Dollars for one person and One Million and no/100 ($1,000,000.00)
Dollars for each occurrence; limits for property damage shall be not less than Two
Hundred Thousand and no/100 ($200,000.00) Dollars for each occurrence; or a
combination single limit policy of One Million and no/100 ($1,000,000.00) Dollars or
more. The City shall be named as an additional insured on the policy. and the
Developer or all its subcontractors shall file with the City a certificate evidencing
coverage prior to the City signing the plat. The certificate shall provide that the City
must be given ten (10) days advance written notice of the cancellation of the
/ Insurance. The certificate may not contain any disclaimer for failure to give the
required notice.
ARTICLE NINE
RBMBURSENlENT OF COSTS FOR DEFENSE
The Developer agrees to reimburse the City for all costs incurred by the City in
defense of enforcement of this contract, or any portion thereof, including court costs
and reasonable engineering and attorneys' fees.
ARTICLE TEN
V AUDlTY
If any portion, section, subsection, sentence, clause, paragraph or phrase in
this contract is for any reason held to be invalid by a court of competent jurisdiction,
1')
such decision shall not affect or void any of the other provisions of the Development
Contract.
j
ARTICLE ElEJEN
GENERAL
A. Rinding Ffff!ct. The terms and provisions hereof shall be binding upon
and inure to the benefit of the heirs, representatives, successors and
assigns of the parties hereto and shall be binding upon all future owners
of all or any part of the Subdivision and shall be deemed covenants
running with the land.
B. Nnti~f!s. Whenever in this agreement it shall be required or permitted
that notice or demand be given or served by either party to this
agreement to or on the other party, such notice or demand shall be
delivered personally or mailed by United States mail to the addresses
hereinbefore set forth on Page 1 by certified mail (return receipt
requested). Such notice or demand shall be deemed timely given when
delivered personally or when deposited in the mail in accordance with the
above. The addresses of the parties hereto are as set forth on Page 1
until changed by notice given as above.
I C. Rn::ll P1::lt Apprnvf!d. The City agrees to give final approval to the plat of
the Subdivision upon execution and delivery of this agreement and of all
required petitions, bond and security.
D. In~nrpnr::ltinn by Rf!ff!rf!n~f!. All plans, special provisions, proposals,
specifications and contracts for the improvements furnished and let
pursuant to this agreement shall be and hereby are made a part of this
agreement by reference as fully as if set out herein in full.
E Assignmf!nt ::lnrl Third P::lrty Rf!nF!fits. This development <;:ontract cannot
be assigned or transferred without the written consent of the City. There
is no intent to benefit any third parties and third parties shall have no
recourse against the City under this contract.
F. r.1F!ri~::l1 RF!visinns. In the event that any technical or clerical revisions are
needed in this document or if for any reason the County Recorder deems
the development contract un-recordable, the Developer shall cooperate
with the City in the execution or amendment of any revised development
contract.
1':1
ARTICLE TWaVE
R8V1EDIES FOR VIOl ATIONS BREACH OF CONTRACT
In the event the that-Developer, builder, or any subcontractor violates any of
the covenants and agreements contained in this Development Contract and th~t may
to be performed by the Developer, builder, or subcontractor; the City, at its option, in
addition to the rights and remedies as set out hereunder, may refuse to issue building
permits to any property within the plat until such time as such default has been
inspected and corrected to the satisfaction of the City. Flirt hp.rmorp. in t hp. p.vp.nt of
dp.f~IJlt hy thp. np.vp.lopp.r ~!; to ~ny of thp. work pp.rformP.rl hy it hp.rp.lmdp.r thp. C:ity
m~y ~t it!; option pp.rform thp. work of thp. np.vp.lopp.r ~nd thp. np.vp.lopp.r !;h~1I
promptly rp.imhllr!;p' thp. C:ity for ~ny P.XpP.MP. inr.llrrP.rl hy thp. C:ity within thirty (30)
d~y!; F~illlrp. to do so !;h~1I rp.!;lllt in thp. C:ity withholding thp. Ip.ttp.r of r.rP.rlit If the
rl~t i!; ~ ph~!;p. of ~ mlllti-ph~!;p. prp.limin~ry pl~t thp. C:ity m~y rp.fll!;p' to ~pprovP. final
rl~t!; of !;llh!;P.qIIp.nt ph~!;p.!; if thp. np.vp.lopp.r h~!; hrp.~r.hP.rl thi!; r.ontr~d ~nd the
hrp.~r.h h~!; not hp.p.n rp.mP.rliP.rl
DEVaOPER
CITY OF ANDOVER
By
By
Mayor
111
(July 24, 2002 Draft)
"Proposed" DEVELOPMENT CONTRACT
/ (City Installed Improvements)
(Note: Underlining is new language, strike out is language to be removed)
THIS AGREEMENT made this _ day of , 2002 -WG-l-, is by
and between the City of Andover, whose address is 1685 Crosstown Boulevard NW,
Andover, Minnesota 55304, a municipal corporation organized under the laws of the
State of Minnesota, hereinafter referred to as the "City", and , whose
address is ' hereinafter referred to as the "Developer".
WHEREAS, the Developer has received approval from the City Council for a
proposed plat of land within the corporate limits of the City to be known as
; and
WHEREAS, the Developer has requested that the City construct and finance
certain improvements to serve the plat; and
WHEREAS, the Developer is to be responsible for the installation and financing
of certain private improvements within the plat; and
WHEREAS, said City Subdivision Ordinance and Minnesota Statute 462.358
authorized the City to enter into a Development performance Contract secured by
letter of credit, or a bond, cash escrow or other security to guarantee completion and
payment of such improvements following final approval and recording of final plat;
and
WHEREAS, Minnesota Statute 429 provides a method for assessing the cost
of City installed improvements to the benefited property.
;
1
NOW, THEREFORE, in consideration of the mutual promises of the parties
made herein,
IT IS AGREED BY AND BETWEEN THE PARTIES HERETO:
1. DESIGNATION OF IMPROVEMENTS. Improvements to be installed at
the Developer's expense by the Dev'eloper as hereinafter provided are hereinafter
referred to as "Developer Improvements". Improvements to be installed by the City
and financed through assessment procedures are hereinafter referred to as "City
Improvements" .
2. DEVELOPER'S IMPROVEMENTS. The Developer will construct and
install at Developer's expense the following improvements according to the following
terms and conditions:
A. The Developer shall do all site grading including the front 100 feet of the
lots (unless otherwise determined and approved bv Citv EnQineer),
common greenway and open spaces, storm water storage ponds and
surface drainage ways including sodding of boulevards, seedinQ or
soddinQ of the front and side vards of all lots, all in accordance with the
approved grading, drainage and erosion control plan. A grading plan
with maximum two-foot contours and cross sections as necessary shall
be submitted and approved by the City prior to commencement of any
site grading. The developer shall be required to provide finished sea
(sodded) elevation stakes and hubs for all backyard drainage areas and
any other areas as required by the City Engineer. The location of the
sod elevation staking and hubs are to be located at lot corners and
spaced every 20 feet. These locations must be submitted and approved
on the development plan and installed at the site prior to issuance of any
building permits.
B. The Developer shall control soil erosion insuring:
1. All development shall conform to the natural limitations presented
by the Topography and soil of the subdivision in order to create
the best potential for preventing soil erosion. The Developer shall
submit an erosion control plan, detailing all erosIOn control
measures to be implemented during construction, said plan shall
I
.'
2
be approved by the City prior to the commencement of site
grading or construction.
2. Erosion and siltation control measures shall be coordinated with
the different stages of development. Appropriate control
measures as required by the City shall be installed prior to
development when necessary to control erosion.
3. Land shall be developed in increments of workable size such that
adequate erosion and siltation controls can be provided as
construction progresses. The smallest practical area of land shall
be exposed at anyone period of time.
4. Where the topsoil is removed, sufficient arable soil shall be set
aside for respreading over the developed area and also seeded,
mulched, and disk anchored. The topsoil shall be restored to a
depth of at least four (4) inches and shall be of a quality at least
equal to the soil quality prior to development.
C. The Developer shall be responsible to maintain the required tree
protection for the development grading until removal is approved by the
City Tree Inspector. Upon issuance of a building permit for a lot, the
Developer is responsible to notify the builders and individual owners
within the development that they assume and are responsible for erosion
control, includinq soddinq of boulevards, seedinq or soddinq of the front
and side vards of all lots, tree protection and protection of water and
sewer services. Such notification shall not relieve the Developer of the
responsibility for such items as required under this contract. Any
violation will be cause for red tagging the site by the City Building
Official, or desiqnee, and all inspections will cease until corrected.
D. The Developer shall place iron monuments at all lot and block corners
and at all other angle points on boundary lines. Iron monuments shall be
placed after all street and lawn grading has been completed in order to
preserve the lot markers for future property owners.
E. The Developer shall make all necessary adjustments to the curb stops to
bring them flush with the topsoil (after grading).
F. The Developer shall remove and/or treat all dead or diseased trees (as
determined bv Citv Tree Inspector) before building permits will be
issued. Burying or burning of trees or construction debris is not
permitted on the site. Trees, tree stumps, or construction debris shall
be removed from the plat. The Developer shall mow all tall grass and
weeds on vacant lots and boulevard areas periodically throughout the
3
season or as required by the City. Performance shall be guaranteed by
the financial guarantee recited herein.
, G. The Developer shall be responsible for street maintenance, including
curbs, boulevards, sod and street sweeping until the project is complete.
All streets shall be maintained free of debris and soil until all lots within
the Subdivision have homes constructed upon them. Warning signs
shall be placed when hazards develop in streets to prevent the public
from traveling on same and directing attention to detours. If and when
the street becomes impassible, such streets shall be barricaded and
closed. In the event residences are occupied prior to completing streets,
the Developer shall maintain a smooth driving surface and adequate
drainage on all temporary streets. Performance shall be quaranteed by
the financial quarantee recited herein.
H. The Developer shall furnish street lights in accordance with the City's
Street Lighting Ordinance No. 252. The Developer shall conform to
Ordinance No. 252 in all respects. The City shall order the street lights
and Developer shall reimburse the appropriate utility Gity for such cost.
General Requirements:
1. Street lighting shall be owned, installed, operated and maintained
by the electric utility company. City and electric utility company
shall enter into a contractual agreement on the rate and
maintenance of the street lighting system.
2. It shall be the responsibility of the Developer to:
a. Advise all lot purchasers of their responsibility for street
lighting operating charges.
b. Pay for street light charges for all lots owned by the
Developer.
I. The Developer shall dedicate and survey all storm water holding ponds
as required by the City. The Developer shall be responsible for storm
sewer cleaning and holding pond dredging, as required, by the City prior
to completion of the development. The Developer grants the City the
right to enter upon the property to perform all functions required under
this contract and city ordinances. Performance shall be quaranteed by
the financial quarantee recited herein.
4
J. The Developer shall be responsible for securing all necessary approvals
and permits from all appropriate Federal, State, Regional and Local
jurisdictions prior to the commencement of site grading or construction
and prior to the City awarding construction contracts for public utilities.
K. The Developer shall make provision that all gas, telephone, cable
television (if available) and electric utilities shall be installed to serve the
development.
L. On a corner lot, the front entrance shall face a designated front yard as
determined by the City and the assigned address.
M. The Developer shall construct a group of mailboxes of a uniform design
that IS clustered at specific locations approved by the City and
coordinated with the United States Post Office.
N. Estimated cost of Developer's improvements, description and
completion dates are as follows:
Description of Estimated Date to be
Improvements Cost Comoleted
1. Site grading and erosion control
2. Street maintenance
3. Street construction
4. Storm sewer construction
5. Lot stakes
6. Diseased tree removal
7. Erosion control/street sweeping
8. Sodding of boulevard
9. Other
Total Estimated Construction Cost For
Developer's Improvements: $
Estimated Legal, Engineering and
Administrative Fee (15%) $
Total Estimated Cost of Developer
5
Improvements $
Security Requirement (150%) $
Furthermore, Developer shall be responsible for all of the development
costs and fees shown on Exhibit A, attached hereto and made a part
hereof.L and adopted bv City Fee Ordinance.
O. Construction of Developer's Improvements:
1. Construction. The construction, installation, materials and
equipment shall be In accordance with the plans and
specifications approved by the City. All plans required under this
development contract shall be submitted in electronic format.
2. Inspection. All of the work shall be under and subject to the
inspection and approval of the City and, where appropriate, any
other governmental agency having jurisdiction.
3. Easements. The Developer shall dedicate to the City, prior to
approval of the final plat, at no cost to the City, all permanent or
temporary easements necessary for the construction and
installation of the Developer's Improvements as determined by
the City. All such easements required by the City shall be in
writing, in recordable form, containing such terms and conditions
as the City shall determine.
4. Faithful Performance of Construction Contracts and Bond. The
Developer will fully and faithfully comply with all terms and
conditions of any and all contracts entered into by the Developer
for the installation and construction of all Developer's
Improvements and hereby guarantees the workmanship and
materials for a period of one year following the City's written final
acceptance of the Developer's Improvements. Concurrently with
the execution hereof by the Developer, the Developer will furnish
to, and at all times thereafter maintain with the City, a cash
deposit, certified check, or Irrevocable Letter of Credit, ef--a
Performance Bond, based on one hundred fifty (150%) percent of
the total estimated cost of Developer's Improvements as
indicated in Paragraph N k. An Irrevocable Letter of Credit or
Performance Bond shall be for the exclusive use and benefit of
the City of Andover and shall state thereon that the same is
issued to guarantee and assure performance by the Developer of
all the terms and conditions of this Development Contract and
construction of all required improvements in accordance with the
6
ordinances and specifications of the City. The City reserves the
right to draw, in whole or in part, on any portion of the
\ Irrevocable Letter of Credit or Perform:mce Bond for the purpose
of guaranteeing the terms and conditions of this contract. The
Irrevocable Letter of Credit or Performance Bond shall be
automatically renewed or replaced by not later than thirty (30)
t.....enty (20) days prior to its expiration with a like Letter of Credit
or bond.
5. Reduction of Escrow Guarantee. The Developer may request
reduction of the Letter of Credit, Performance Bond, or cash
deposit based on prepayment of ef the value of the completed
improvements at the time of the requested reduction. The
amount of the reduction shall be determined and approved by the
City EnQineer staff.
P. The Developer shall provide a licensed registered professional engineer
or their duly authorized representative to oversee at the Developer's
expense the Developer's improvements until such improvements are
completed and accepted by the City.
Q. Upon written final acceptance of the Developer's improvements bv the
Citv Enqineer, a one year maintenance bond shall be provided by the
Developer for any areas not covered by the Minnesota Pollution Control
Agency iNPDESl erosion control permit. The warranty will include but
not be limited to covering the cost of turf restoration and erosion
control.
3. CITY INSTALLED IMPROVEMENTS CITY'S IMPROVEMENTS. In accordance
with the policies and ordinances of the City, the following described
improvements (hereinafter collectively called the "Improvements"), as
referenced in the plans and specifications adopted by the City Council shall be
constructed and installed by the City to serve the Subdivision on the terms and
conditions herein set forth:
A. Street grading, graveling and stabilizing, including construction of berms
and boulevards (hereinafter called "Street Improvements")
B. Storm sewers, when determined to be necessary by the City Engineer,
including all necessary mains,. catch basins, inlets and other
7
appurtenances (hereinafter called "Storm Sewer Improvements")
C. Sanitary sewer mains, laterals or extensions, including all necessary
I building services and other appurtenances (hereinafter called "Sanitary
Sewer Improvements")
D. Water mains, laterals or extensions, including all necessary building
services, hydrants, valves and other appurtenances (hereinafter called
"Watermain Improvements")
E. Permanent street surfacing, sidewalks/trails (when required) including
concrete curb and gutter (hereinafter called "Permanent Street
Improvements"). Permanent street surfacing shall include the costs
associated with the first sealcoat for the new streets. One Dollar and
no!100 ($1 .00) per cquare y:ud of new street installed Cost shall be
adiusted annuallv bv fee ordinance.
F. Standard street name signs at all newly opened intersections (hereinafter
called "Traffic Signing Improvements")
G. 1. Construction Procedures. All such improvements set out in
Paragraph 3.A-F above shall be instituted, constructed and financed as
follows: The City shall commence proceedings pursuant to Minnesota
Statute 429 providing that such improvements be made and assessed
against the benefited properties. After preparation of preliminary plans
and estimates by the City Engineer, an improvement hearing, if required
by law, will be called by the City Council for the purpose of ordering
such improvements. After preparation of the final plans and
specifications by the City Engineer, bids will be taken by the City and
contract awarded for the installation of improvements under the City's
complete supervision.
2. Securitv. Levv of Special Assessments and Required Pavment
Therefor. Prior to the preparation of final plans and specifications for
the construction of said improvements, the Developer shall provide to
the City a cash escrow or letter of credit in an amount equal to one
hundred five percent (105%) fifteen (16%) percent of the total
estimated cost of said improvements as established by the City
Engineer.
SECURITY REQUIREMENT (105%) {-t.O-%): $
Said cash escrow, including accrued interest thereon, or letter of credit,
may be used by the City upon default by Developer in the payment of
special assessments pursuant hereto, whether accelerated or otherwise.
/
8
That such cash escrow or letter of credit shall remain in full force and
effect throughout the term of the special assessments, except, the
amount of such escrow or letter of credit may be reduced, upon the
request of the Developer, at the City's option, but in no event shall be
less than the total of the outstanding special assessments against all
properties within the Subdivision. The entire cost of the installation of
such improvements, including any reasonable engineering, legal and
administrative costs incurred by the City, shall be assessed against the
benefited properties within the Subdivision in eiqht (8) ten (10) equal
annual installments with interest on the unpaid installments at a rate not
to exceed the maximum allowed by law. All special assessments levied
hereto shall be payable to the City Clerk in semi-annual installments
commencing on April 1 5 of the year after the levy of such assessment
and on each September 1 5 and April 1 5 thereafter until the entire
balance plus accrued interest is paid in full unless paid earlier pursuant to
Paragraph 3.G.3 herein. In the event any payment is not made on the
dates set out herein, the City may exercise its rights pursuant to
Paragraph 3.GA hereof. The Developer waives any and all procedural
and substantive objections to the installation of the public improvements
and the special assessments, including but not limited to hearing
requirements and any claim that the assessments exceed the benefit to
the property. In the event the total of all City Installed Improvements is
less than originally estimated by the City Engineer in his feasibility
report, Developer waives all rights they have by virtue of Minnesota
Statute 429.081 or otherwise to challenge the amount or validity of
amounts, or the procedure used by the City in levying the assessments
and hereby releases the City, its officers, agents, and employees from
any and all liability related to or arising out of the levy of the
assessments.
3. Required Pavments of Special Assessments bv Developer.
Developer, its heirs, successors or assigns hereby agrees that within
thirty (30) days after the issuance of a certificate of occupancy for a
residence on a lot located within the Subdivision which is assessed for
the cost of such improvements, the Developer, its heirs, successors or
assigns, agrees, at its own cost and expense, to pay the entire unpaid
improvement costs assessed or to be assessed under this agreement
against such property.
If a certificate of occupancy is issued before the special assessments
have been levied, the Developer, its heirs, successors or assigns shall
pay the City the sum of cash equal to the Engineer's estimate of the
special assessments for such improvements that would be levied against
the property. Upon such payment the City shall issue a certificate
showing the assessments are paid in full. Notwithstanding the issuance
/
9
of said certificate, the Developer shall be liable to the City for any
deficiency and the City shall pay the Developer any surplus arising from
the payment based upon such estimate.
J
4. Acceleration Upon Default. In the event the Developer violates
any of the covenants, conditions or agreements herein contained to be
performed by the Developer, violates any ordinance, rule or regulation of
the City, County of Anoka, State of Minnesota or other governmental
entity having jurisdiction over the plat, or fails to pay any installment of
any special assessment levied pursuant hereto, or any interest thereon,
when the same is to be paid pursuant hereto, the City, at its option, in
addition to its rights and remedies hereunder, after ten (10) days'
written notice to the Developer, may declare all of the unpaid special
assessments which are then estimated or levied pursuant to this
agreement due and payable in full, with interest. The City may seek
recovery of such special assessments due and payable from the security
provided in Paragraph 3.G.2 hereof. In the event that such security is
insufficient to pay the outstanding amount of such special assessments
plus accrued interest the City may certify such outstanding special
assessments in full to the County Auditor pursuant to M.S. 429.061,
Subd. 3 for collection the following year. The City, at its option, may
commence legal action against the Developer to collect the entire unpaid
balance of the special assessments then estimated or levied pursuant
hereto, with interest, including reasonable attorney's fees, and
, Developer shall be liable for such special assessments and, if more than
one, such liability shall be joint and several. Also, if Developer violates
any term or condition of this agreement, or if any payment is not made
by Developer pursuant to this agreement the City, at its option, may
refuse to issue building permits to any of the property within the plat on
which the assessments have not been paid.
4. RECORDING AND RELEASE. The Developer agrees that the terms of this
Development Contract shall be a covenant on any and all property included in the
Subdivision. The Developer agrees that the City shall have the right to record a copy
of this Development Contract with the Anoka County Recorder to give notice to
future purchasers and owners. This shall be recorded against the Subdivision
described on Page 1 hereof. City shall provide to Developer upon payment of all the
special assessments levied against a parcel a release of such parcel from the terms
10
and conditions of this Development Contract subject to provisions contained in
second paragraph of Section 3.G.3 on page 8.
5. REIMBURSEMENT OF COSTS. The Developer agrees to fully reimburse the
City for all costs incurred by the City including, but not limited, to the actual costs of
construction of said improvements, engineering fees, legal fees, inspection fees,
interest costs, costs of acquisition of necessary easements, if any, and any other
costs incurred by the City relating to this Development Contract and the installation
and financing of the aforementioned improvements.
6. BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY. Where a platted
street intersects an existing publicly maintained road, the City Building Official will
onlv may issue building permits on lots that are within 1 50 feet of a hard surfaced
roadwav for up to a maximum of 16% of the lots '.vithin the development for lots
/ contiguous \'I.'ithin the interGection. The 16% of the lots can be separated to multiple
interGection locations or established at one location. In the event lots are more than
150 feet from a hard surfaced roadwav, the Developer shall construct a service road
to provide access to these lots as required by the City. The Developer shall submit a
plan to the City for approval identifying the location of the proposed access roads and
the lots being requested for building permits. Building permits can be requested for
the remaining 86% of lots within the development after the first lift of the asphalt has
been installed on the street. The Citv shall require that a "Hold Harmless Aqreement"
be provided bv the developer if the drainaqe improvements servinq the development
(i.e. ponds, outlet structures, and overflow pipes) are not completed prior to a
buildinq permit beinq issued. No certificate of occupancy will be issued on anv lot
1 1
that abuts a pond unless the pond infrastructure is completed accordinq to the City
approved plan.
No Certificate of Occupancy permit shall be issued for any house in the plat until the
following have been completed:
A. A letter from the Developer's engineer certifying the plat has been graded
according to the grading, drainage and erosion control plan as approved by
the City. The Developer will notifv the City a minimum of two (2) weeks
prior to any Certificate of Occupancv permit beinq issued.
B. Removal/treatment of all deadL ef dying or diseased trees, as determined bv
Citv Tree Inspector, from the property at the owner's expense or escrow
for any remaining trees that will need to be removed. Stockpiling the dead
trees on the lot for resident's removal for firewood will be acceptable only
after the lot has been graded to plan.
C. The first lift of street asphalt surface, sanitarv sewer , storm sewer and
water main, has been constructed, considered operational. and approved bv
the Cit~ Enqineer. The Developer will notify the Citv a minimum of two (2)
weeks rior to anv Certificate of Occupancv permit beinq issued required.
D. The Developer will notifv the Citv a minimum of two (2) weeks prior to anv
Certificate of Occupancy permit beinq issued to allow adequate time for an
inspection to be completed of all the required improvements.
The Developer will notify the City a minimum of two (2) weeks prior to any
Certificate of Occupancy permit being required.
The Developer further agrees that they will not cause to be occupied, any
premises constructed upon the plat or any property within the plat until the
completion of the gas, electric, telephone, cable television (if available), streets to
asphalt surface, sanitarv sewer, storm sewer and water main ClasG 5 subbaGe, unless
the City has agreed in writing to waive this requirement as to a specific premises.
/
12
Seedino and soddino of the lot shall be completed as specified bv Ordinance
111. In the event a lot is not seeded or sodded and does not have the 4 inches of
black/oroanic dirt spread prior to issuance of a Certificate of Occupancy. the builder
shall post a $2.500 cash escrow to assure that the lot will have black dirt and a lawn
established within six months. Escrowino prior to issuance of the Certificate of
Occupancy shall also be reouired for incomplete items.
The City Building Official will issue a stop work cem:o and desist order for
violation of silt fencing, erosion control and tree protection.
7. CLEANUP. Developer shall promptly clean dirt and debris from streets that has
resulted from construction by the Developer, its agents or assigns. Performance shall
be Quaranteed bv the financial ouarantee recited herein. [The City reserves the riQht
to perform such work as necessary and assess all cost to the developer].
7 A. The Developer shall be responsible for rubbish blown off the buildino site.
8. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and
construction required by this contract and acceptance by the City, the improvements
lying within the public easements shall become City property without further notice or
action.
9. INSURANCE. Developer and/or all its subcontractors shall take out and
maintain until one (1) year after the City has accepted the private improvements,
public liability and property damage insurance covering personal injury, including
death, and claims for property damage which may arise out of the Developer's work
13
or the work of his subcontractors or by one directly or indirectly employed by any of
/ them. Limits for bodily injury and death shall be not less than Five Hundred Thousand
and no!100 ($500,000.00) Dollars for one person and One Million and no!100
($1,000,000.00) Dollars for each occurrence; limits for property damage shall be not
less than Two Hundred Thousand and no!100 ($200,000.00) Dollars for each
occurrence; or a combination single limit policy of One Million and no!100
($1,000,000.00) Dollars or more. The City shall be named as an additional insured
on the policy, and the Developer or all its subcontractors shall file with the City a
certificate evidencing coverage prior to the City signing the plat. The certificate shall
provide that the City must be given ten (10) days advance written notice of the
cancellation of the insurance. The certificate may not contain any disclaimer for
failure to give the required notice.
10. REIMBURSEMENT OF COSTS FOR DEFENSE. The Developer agrees to
reimburse the City for all costs incurred by the City in defense of enforcement of this
contract, or any portion thereof, including court costs and reasonable engineering and
attorneys' fees.
11. V AUDITY. If any portion, section, subsection, sentence, clause, paragraph or
phrase in this contract is for any reason held to be invalid by a court of competent
jurisdiction, such decision shall not affect or void any of the other provisions of the
Development Contract.
/
14
12. GENERAL.
, A. Bindino Effect. The terms and provisions hereof shall be binding upon
J and inure to the benefit of the heirs, representatives, successors and
assigns of the parties hereto and shall be binding upon all future owners
of all or any part of the Subdivision and shall be deemed covenants
running with the land.
B. Notices. Whenever in this agreement it shall be required or permitted
that notice or demand be given or served by either party to this
agreement to or on the other party, such notice or demand shall be
delivered personally or mailed by United States mail to the addresses
hereinbefore set forth on Page 1 by certified mail (return receipt
requested) . Such notice or demand shall be deemed timely given when
delivered personally or when deposited in the mail in accordance with
the above. The addresses of the parties hereto are as set forth on Page
1 until changed by notice given as above.
C. Final Plat Approved. The City agrees to give final approval to the plat of
the Subdivision upon execution and delivery of this agreement and of all
required petitions, bond and security.
D. Incorporation bv Reference. All plans, special provisions, proposals,
specifications and contracts for the improvements furnished and let
pursuant to this agreement shall be and hereby are made a part of this
agreement by reference as fully as if set out herein in full.
E. Assionment and Third Party Benefits. This development contract cannot
be assigned or transferred without the written consent of the City.
There is no intent to benefit any third parties and third parties shall have
no recourse against the City under this contract.
F. Clerical Revisions. In the event that any technical or clerical revisions
are needed in this document or if for any reason the County Recorder
deems the development contract un-recordable, the Developer shall
cooperate with the City in the execution or amendment of any revised
development contract.
13. REMEDIES FOR VIOLATIONS OF CONTRACT. In the event the tRat Developer,
builder, or any subcontractor violates any of the covenants and agreements contained
in this Development Contract and that may te be performed by the Developer,
builder, or subcontractor, the City, at its option, in addition to the rights and remedies
15
as set out hereunder, may refuse to issue building permits to any property within the
plat until such time as such default has been inspected and corrected to the
/
satisfaction of the City. Furthermore. in the event of default bv the Developer as to
any of the work performed bv it hereunder, the City may at its option, perform the
work of the Developer and the Developer shall promptlv reimburse the City for any
expense incurred bv the City within thirty (30) days. Failure to do so shall result in
the City withholdino the letter of credit. If the plat is a phase of a multi-phase
preliminarv plat, the City may refuse to approve final plats of subseouent phases if
the Developer has breached this contract and the breach has not been remedied.
DEVELOPER CITY OF ANDOVER
By By
Mayor
By ATTEST:
By
Clerk
16
(0
j CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator1k--
FROM: Will Neumeister, Director of Community Development tv~
SUBJECT: "Rural Reserve" Open House Summary
DATE: August 5, 2002
INTRODUCTION
Three "open house" meetings were held during May and early June with property owners. City staff
explained to the property owners what the purpose of the study was. Input was gathered regarding
the property owners desires for the future development potential of their land into either urban or
rural lots. This summary highlights staff's impressions regarding what was said by the various
groups of property owners.
DISCUSSION
Public notices were sent out, about sixty notices were sent to property owners in both the blue and
green areas. Over eighty notices were sent to the owners in the grey area, those in attendance
included the following:
May 22 (Blue Area) May 30 (Green Area) June 5 (Grey Area)
Byron Westlund Jim Barber Lea Willford
Mike Quigley Jim and Kay Aasness Mike Kulseth
Roberth Hatch Rick Aasness Daryl Slegh
Mary Harrell Eric Schaffer Ester Haas
Jim Kuiken John and Alice Ganter Joel & Lila Hollohan
Ken and Mary Slyzuk John and Heidi Swisher Bill Bradish
Jim and Jan Knoll James W. Selmer Deb & Shirley Packer
Karen Jones Wes & Lois Spadgenske
Blue Area (scenario #1)
This 1,000 acre area is generally located east of Round Lake Boulevard and north of Coon Creek.
The majority of the property owners in the blue area indicated that they would like their land to be
developed at urban densities with City services. They also were very vocal (unhappy) regarding
being outside the MUSA. They wanted to develop right away and did not want to wait until after the
/ year 2020 to develop. Their preference would be to move up the timing to be included inside the
MUSA and receive City services (i.e. sewer and water) as soon as possible.
Rural Reserve Open House Update
Page 2
/
be developed at urban densities with City services. They also were very vocal (unhappy)
regarding being outside the MUSA. They wanted to develop right away and did not want to wait
until after the year 2020 to develop. Their preference would be to move up the timing to be
included inside the MUSA and receive City services (i.e. sewer and water) as soon as possible.
Green Area (scenario #2)
This 1,000 acre area is generally located North of 161'( Avenue and east of Hanson Boulevard.
The people in attendance were about evenly split between those that were interested in
developing at urban density (once again, sooner than 2020) and those that just wanted to keep
their options open for a future time when they may want to develop at an urban density.
Grev Area (this area is not in the Rural Reserve area)
The area was 820 acres in size and was generally located north of 161'( Avenue, west of Hanson
Boulevard. The people in attendance were generally not interested in developing at urban density
but were potentially interested in future large lot rural subdivision oftheir land.
The next step in the work plan for the Rural Reserve study is working with the transportation and
sewer consultants to study areas what developing at urban densities would mean for needed
improvements to the City's infrastructure. The plan is to complete these two studies over the
next six months. As meaningful information becomes available during this period, staff will
keep the City Council updated.
The planned schedule for these studies/plan updates (as they pertain to the Rural Reserve Study)
are as follows:
. Transportation Plan - Completed by Fall, 2002
. Sewer Analysis/Plan - Completed by December 31, 2002
Upon completion of the analysis by the consultant and staff, a Comprehensive Plan amendment
will be processed through Metropolitan Council which is estimated to take 60-90 days.
ACTION REOUESTED
This is an informational item for City Council and no action is necessary at this time. As the
City staff receives data from the sewer and transportation consultants, it will be shared with
Council.
Respectfully Submitted,
U/~
\ Will Neumeister
/
*Attached are two letters from property owners in the "Rural Reserve" areas.
Also attached is a timelinefor the completion of the "Rural Reserve" study.
* SL YZUK FARMS, INC.
/ * '* 381m Brondhodu"
;~~...;;~-;.:'. .' ."."~
y. . Ken Slyzuk
PHONE (763) 755-681 0 FAX (763) 754-8703
June 21, 2002 1521 1 NIGHTINGALE ST. N.W.
ANDOVER. MN 55304
City of Andover -
1685 Crosstown Blvd. NW. -
Andover, MN 55304
Attention: John Erar
RE: Open House Meeting regarding Comprehensive Plan
Dear Andover City Staff:
Please be advised that we are owners of over 300 acres of real property located west of
Nightingale Street and south of 161 st Avenue, in the City of Andover. As a property owner in
the City of Andover, we received the May 9,2002, mailing regarding the Open House meeting
involving the Comprehensive Plan. This letter states our position that we believe our real
property should be available for development.
/
More specifically, it is our understanding that the property south of 161 st Avenue in the City
would be included within the MUSA boundary and available for development in the very near
future. Weare aware that the sewer lines abutting our property have sufficient capacity to handle
future developments for all of the land south of 161 st Avenue.
Weare at the age we would like to retire. There is no one in our family to keep our farm
operation in business. With all of the taxes and other expenses going up every year, there is no
way anyone can make a living with just farming. We need to be able to sell off our property in a
timely manner. We know that there is no one at the city, or any other place, that would give up
their retirement and not collect their money for twenty years after retiring.
Please take this letter into consideration when making your decisions.
Sincerely,
Kenn~ Slyzuk ') /~ .1
k. <7?Jf P??~$- .
/. .f'A/i,/IA.../.' ~..... /_j, .' ";or.
J Mary Ann Slyzuk J4 rJ.
~11i. (j(y L
~
"4
~ .r (I; IE ~ 1!J IE ~
. , t.{AR 2 I 2002 March 20, 2002
J I.
Dear Mr. Erar: CITY OF ANDOVER
This letter is in regards to the City of Andover 2020 Comprehensive Plan
and its potential impact to our family's property. It is our understanding that
during the next 18 months, until possibly the year 2040, 160 acres of our land
has been rendered useless due to the restrictions placed by the City of
Andover. Our family is strongly opposed to being included in this Rural
Reserve Designation process.
Only 18 months ago we were involved with Independent School District
# 11 as they chose a 40 acre parcel of land for a new elementary school. We
were fortunate that another site was chosen, however, what rights do we have
as property owners, to the future development of our property?
We have just completed extensive estate planning that will be rendered
useless if our property is included in the Rural Reserve Designation process.
How will our family be compensated for this and future loss of value to these
sections ofland?
After surveying the properties proposed for the Rural Reserve
/ Designation, it appears that much of the area is not able to be developed
without the benefits of a sanitary sewer system and city water. All of our
property can potentially be developed with on-site water and sewer, as well
as provide spacious lots for people to enjoy nature. We have no immediate
plans to sell or develop our land, but we feel this decision should be left up to
us, the property owners. We do not feel it should be under the discretion of
the City of Andover or the Metropolitan Council.
I do plan on attending all of the meetings regarding Rural Reserve
Designation in the City of Andover until this matter is resolved. If you have
any questions regarding our property please let me know.
Respectfully,
~
Carl Ganter
17130 Ward Lake Drive NW
Andover,~. 55304
H# 763-434-7031
W#763-755-9305
/
1000 Acre Rural Reserve Work Plan
2002 2003
Months: JFMAMJJASOND JFMAMJJ
~1. Initial public informational "Open House" meeting(s) to I
gather input from property owners........................................................x x
The "Open House" meetings would be base data dissemination of the following:
. Implications of not being included in the rural reserve study area
(i.e. utilities will not be extended in the foreseeable future).
. Existing physical constraints, resources to be preserved, such as wetlands,
flood plain areas, areas with organic soils. Maps ofthese constraints
will be available for viewing.
. Estimated net buildable acres of the study areas.
. Timing of the rural reserve study.
. Current Phasing Plan for extension of public utilities (from current
Comprehensive Plan).
. Sewer line location and planned capacity analysis for the areas.
. Explain the Green Acres Program
. Explain the Agricultural Preserves Program.
. Explain the current zoning classification system.
Desired outcome of the meetings:
. Staff will describe the potential implications of the study on the rural reserve areas.
. The property owner would have a better idea of how a decision
(by the City Council) will be reached regarding the designation of
, rural reserve areas.
. The property ownerlresident gets a chance to express their opinion
regarding the rural reserve designation process.
2. Series of strategy/sounding board sessions scheduled with Council
and staff to consider the best approach to studying/presenting
various options........................................... ................ ........ .. ....x..........x x.........x x
3. Evaluate sewer capacity expansion (Council authorize hire/work
with a consultant to prepare analysis), water and storm sewer will
also be evaluated on a broad scope............................................................ x x x x x x
4. Transportation plan expedited for special study areas................. ..... . ....... ...x x x x x x
5. Scenario development - During this time, staff will:
. Study growth rate implications to public infrastructure
(i.e. roadway, utility improvements, etc.)
. Prepare staging scenarios (develop conceptual/master plans for potential
growth areas).
. Develop logical altematives................ ..................... ...................................... ...x x x x
6. Present desired scenarios to City CounciL............................................................... ......x
7. Planning Commission (Minor Compo Plan Amendment)................ ........ ............................ ....x x
8. Submission of Minor Compo Plan Amendment to Metropolitan Council... ........................... ..... ...x ------x
9. City Council (Minor Compo Plan Amendment) initial review and final adoption........................ ..x...........x
Rural Reserve Study
Scenario One
Property Owner Response
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2002 Active developments continue Andover Planning
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2003 Approved projects completed (35 acres) l" ,I 2020 MUSA Boundary
Proposed projects begin (63 acres) 2000-2005 Detail
approval of new projects (118 acres est.) D Already Developed
04 2003 approved projects begin (118 acres est.) .. Approved Projects (35 acres)
_ proposed Projects (63 Acres)
~" New projects approved (based on interest, j''1lnterested in Development (118 acres)
155 acres available)
Ii!'l::;,!:!;:!,;,:.!i,,! Not Interested in Development (178 acres)
2005 2004 approved projects begin _ Sewer not Available (23 acres)
Decision regarding remaining land in 2000-2005 _ Remaining Undeveloped Area (155 acres)
growth stage
C?~
CITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: 2002 Second Quarter Financial Report
DATE: August 5, 2002
INTRODUCTION
The Andover City Council is requested to review the attached financial reports. The Finance
Director will provide a brief presentation to Council at the meeting.
DISCUSSION
The attached reports represent the status of operational revenues and expenditures through the
second quarter of 2002, a maturity summary of the investment portfolio and an indication of past
and present rates of return on investments. Also provided is an update on various projects
funded by park dedication and trail funds as a follow up to a Council request in May.
BUDGET IMPACT
The attached reports show the overall operational impact and an update on various projects
funded by park dedication and trail funds through the second quarter of 2002.
ACTION REQUESTED
Informational data provided and no formal action is needed.
"-
Attachments
CITY OF ANDOVER
Budget to Actual Comparison
OPERA TIONAL REVENUES
Department Annual Year % Annual Year %
Budget June to Date Received Budget June to Date Received
GENERAL REVENUE
Property Taxes $ 4,271,900 $ - $ 1,231 0.03% $ 4,031,155 $ - $ 726 0.02%
Licenses & Permits 910,640 51,163 313,579 34.44% 872,020 54,720 385,512 44.21%
Intergovernmental Revenue 632,299 25,138 210,839 33.34% 1,083,004 7,680 179,704 16.59%
Charges for Services 442,590 65,148 299,540 67.68% 573,260 49,307 302,175 52.71%
Fine and Forfeits 78,000 7,063 32,084 41.13% 65,300 6,173 32,635 49.98%
Miscellaneous Revenue 409,500 19,457 100,979 24.66% 308,000 2,184 94,961 30.83%
Transfers 242,422 139,697 139,697 57.63% 244,067 - - 0.00%
TOTAL GENERAL REVENUE 6,987,351 307,665 1,097,948 15.71% 7,176,806 120,064 995,713 13.87%
SPECIAL REVENUE FUNDS
Economic Develop. Authority 137,378 2 2 0.00% 134,102 . 3,169 2.36%
Drainage & Mapping 50,500 2,427 3,083 6.11% 50,500 - 1,413 2.80%
Lower Rum River 26,084 - 62 0.24% 25,959 - 155 0.60%
Forestry 19,750 260 4,257 21.56% 14,775 650 3,767 25.50%
TrailfTransportation 23,800 412 1,944 8.17% 91,150 - 229,506 251.79%
Septic Disposal 700 - (124) -17.66% 1,120 . 96 8.57%
Right of Way Management 31,775 3,330 6,755 21.26% 54,200 377 33,437 61.69%
Capital Equipment Reserve 260,000 21,002 51,112 19.66% 277,500 - 16,021 5.77%
Sealcoating 15,000 10,450 11,714 78.09% - - 4,834
Oak Wilt Suppression 13,475 15,000 15,000 111.32% 8,600 1,750 1,750 20.35%
TOTAL SPECIAL REVENUE 578,462 52,883 93,807 16.22% 657,906 2,777 294,148 44.71%
ENTERPRISE
Water 1,317,514 3,989 186,418 14.15% 1,196,600 11,542 185,760 15.52%
Sewer 1,226,220 1,538 320,787 26.16% 1,144,600 14,487 328,207 28.67%
TOTAL ENTERPRISE 2,543,734 5,527 507,205 19.94% 2,341,200 26,029 513,967 21.95%
INTERNAL SERVICE
Central Equipment 437,700 109,000 217,999 49.81% 407,665 596 0.15%
Risk Management 12,950 - 9,159 70.72% 30,382 - 1,477 4.86%
TOTAL INTERNAL SERVICE 450,650 109,000 227,158 50.41% 438,047 . 2,073 0.47%
TOTAL FOR ALL FUNDS $ 10,560,197 $ 475,075 $ 1,926,118 18.24% $ 10,613,959 $ 148,870 1,805,901 17.01%
g:\datalfinance.datVun 02 Rev.xls Updated: 8/1/2002
CITY OF ANDOVER
Budget to Actual Comparison
OPERA TIONAL EXPENDITURES
, , Completion of six months would be at 50% of budget
I
Department Annual Year % Annual Actual Year %
Bud et June to Date Expended Bud et June to Date Expended
GENERAL FUND
Mayor and Council $ 67,748 $ 3,612 $ 29,905 44.14% $ 74,841 $ 3,873 $ 39,477 52.75%
Newsletter 28,350 3,429 16,171 57.04% 25,000 2,849 12,818 51.27%
City Clerk 126,606 7,350 62,659 49.49% 114,094 8,611 60,159 52.73%
Elections 43,813 130 786 1.79% 11,637 125 753 6.47%
Administration 120,301 7,046 53,797 44.72% 98,360 7,489 44,291 45.03%
Human Resources 161,379 5,913 33,052 20.48% 0.00%
Financial Administration 263,712 20,636 108,962 41.32% 236,395 17,444 109,068 46.14%
Auditing 11,000 1,500 8,740 79.46% 11,000 9,075 82.50%
Assessing 102,000 98,930 96.99% 84,500 - 92,037 108.92%
Attorney 133,200 - 46,962 35.26% 127,500 38,064 29.85%
Planning and Zoning 258,584 20,469 109,195 42.23% 248,932 15,349 82,651 33.20%
Information Systems 131,414 8,239 59,780 45.49% 132,515 7,724 56,695 42.78%
City Hall Building 75,376 2,355 37,756 50.09% 73,868 4,249 46,319 62.71%
Fire Station 68,644 2,597 37,594 54.77% 54,289 2,783 38,238 70.43%
Public Works Building 294,397 4,158 55,088 18.71% 279,555 5,938 63,269 22.63%
Senior Citizen Center 79,423 56,784 63,759 80.28% 12,485 655 7,850 62.87%
Equipment Building 12,933 34 967 7.48% 18,909 16 1,695 8.97%
City Hall Garage 2,335 14 560 23.99% 2,296 11 693 30.20%
Engineering 377 ,323 31,733 164,864 43.69% 368,430 24,051 154,889 42.04%
TOTAL GENERAL GOVERNMENT: 2,358,538 175,999 989,528 41.96% 1,974,606 101,166 858,041 43.45%
Police Protection 1,203,496 309,141 25.69% 1,106,616 275,754 551 ,508 49.84%
Fire Protection 748,276 49,032 229,857 30.72% 650,809 11,864 146,000 22.43%
Protective Inspection 398,437 31,299 181,298 45.50% 377 ,583 27,823 169,877 44.99%
Civil Defense 16,558 339 2,584 15.61% 16,496 321 2,431 14.74%
Animal Control 13,780 110 2,996 21.74% 13,680 1,138 4,074 29.78%
TOTAL PUBLIC SAFETY: 2,380,547 80,779 725,877 30.49% 2,165,184 316,901 873,890 40.36%
Streets and Highways 393,932 47,911 191,288 48.56% 1,108,369 33,502 147,592 13.32%
Snow and Ice Removal 533,473 30,616 252,216 47.28% 501,514 7,827 182,324 36.35%
Storm Sewer 126,299 5,641 19,049 15.08% 131,074 7,218 23,627 18.03%
Street Lighting 36,400 2,153 10,690 29.37% 36,400 2,002 11,360 31.21%
Street Signs 118,161 9,412 56,878 48.14% 130,030 20,935 54,331 41.78%
Traffic Signals 30,000 1,104 5,439 18.13% 30,000 967 5,198 17.33%
Street lights. Billed 141,150 10,846 53,417 37.84% 141,150 12,068 52,181 36.97%
Parks and Recreation 627,967 61,195 257,139 40.95% 605,183 40,334 198,818 32.85%
Tree Preservation 23,830 1,142 6,339 26.60% 22,105 389 4,596 20.79%
Weed Control 20,674 2,723 8,446 40.85% 22,337 700 7,450 33.35%
Sunshine Park 33,270 1,055 10,500 31.56% 32,007 684 4,791 14.97%
Recycling 117,931 12,123 48,683 41.28% 110,295 7,276 47,092 42.70%
TOTAL PUBLIC WORKS: 2,203,087 185,922 920,084 41.76% 2,870,464 133,902 739,359 25.76%
Transfers to Other Funds 565,233 - 565,233 100.00% 0.00%
': Other and Unallocated 46,089 (53,708) 29,634 64.30% 166,552 40,246 68,190 40.94%
/
TOTAL OTHER AND UNALLOCATED: 611,322 (53,708) 594,867 97.31% 166,552 40,246 68,190 40.94%
GENERAL FUND GRAND TOTAL: 7,553,494 388,993 3,230,356 42.77% 7,176,806 592,214 2,539,480 35.38%
g:\datalfinance.dat\budget comparisonsVun 02 Exp.xls
Department Annual Year % Annual Actual Year %
Bud et June to Date Expended Bud et June to Date Expended
SPECIAL REVENUE FUNDS
Economic Development 138,728 11,449 53,274 38.40% 134,102 8,604 44,157 32.93%
Drainage and Mapping 51,935 1,500 9,691 18.66% 50,500 210 2,332 4.62%
lower Rum River 26,910 1,462 10,709 39.80% 25,959 1,331 9,418 36.28%
Forestry 22,316 5,880 15,027 67.34% 17,482 433 1,086 6,21%
TrailITransportation 128,150 3,114 6,655 0.00% 91,150 0.00%
Septic Disposal 1,120 0.00% 1,120 - 0.00%
Right of Way Management 50,891 2,015 14,806 29.09% 49,127 2,223 13,200 26.87%
Capital Equipment Reserve 1,059,137 87,027 807,316 76.22% 154,067 19,672 12.77%
Developer's Sealcoating 0,00% 0.00%
Oak Wilt Suppression 8,600 16 802 9,32% 8,600 10 0,11%
TOTAL SPECIAL REVENUE: 1,487,787 112,463 918,280 61.72% 532,107 12,801 89,876 16.89%
ENTERPRISE FUNDS
Water 1,284,754 184,549 746,669 58.12% 1,154,264 45,523 248,627 21.54%
Sewer 1,196,462 125,573 483,414 40.40% 1,140,599 57,606 359,562 31.52%
TOTAL ENTERPRISE: 2,481,216 310,122 1,230,084 49.58% 2,294,863 103,129 608,189 26.50%
INTERNAL SERVICE FUNDS:
Central Equipment 448,788 18,684 159,628 35.57% 421,095 39,279 210,569 50.01%
Risk Management 21,858 1,395 9,462 43.29% 30,382 659 8,594 28.29%
TOTAL INTERNAL SERVICE: 470,646 20,079 169,090 35.93% 451,477 39,938 219,163 48.54%
TOTAL FOR ALL FUNDS $11,993,143 $831,657 $5,547,808 46.26% $10,455,253 $ 748,083 $ 3,456,708 33.06%
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CITY OF ANDOVER
Investment Maturities As of June 30, 2002
10 years and beyond
12%
5 (010 years
5%
Less (han 1 year
40%
3 (0 5 years
23%
1 (0 3 years
20%
Investment Total: $ 29,436,202.63
,
CITY OF ANDOVER
Average Rate of Return
8.00%
7.00%
6.00%
5.00%
4.61%
4.00%
3.00%
2.00%
1.00%
0.00%
1997 1998 1999 2000 2001 2002
No(e: The 2002 average ra(e of re(urn is based upon (he estima(ed annual income (he investmen(s should yield.
@
j CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . www.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Dana Peitso, Human Resources Manager
CC: John Erar, City Administrato~
SUBJECT: Acknowledge Customer Service Program
DATE: August 5, 2002
INTRODUCTION
The delivery of responsive, timely, empathetic and high quality professional public services shall
be the organizational hallmark and standard of Excellence in Customer Service to Andover
residents. As part of the City's commitment to our customers, the residents of Andover, staff
would like to start a Customer Service Satisfaction Program. The purpose of this program will
be to measure the level of customer service satisfaction with City programs and services.
DISCUSSION
As departments come in contact with residents, staffwill distribute customer service survey cards
asking about the service and how satisfied the resident was with the service. The survey cards
also ask for suggestions to improve the level of service, and the timeliness of the service. If a
resident calls in with a complaint or problem such as a pothole, leaking fire hydrant, etc., the
Customer Service Manager will mail out survey cards for their consideration. Residents may
either mail the survey card back to City Hall, or they may drop the survey cards in one of three
survey boxes. Survey boxes will be located at City Hall, the Building counter, and Public Works.
The Customer Service Manager will be responsible for preparing a monthly report of the number
of requests a department had, how long it took to respond and the responses from the survey
cards. A report of this information will be presented to Council on a bi-monthly basis. The
Andover Suggestion Committee will be responsible for review of the suggestions and use these
suggestions as a means of improving the level of service being provided by the City.
BUDGET CONSIDERATIONS
The anticipated cost for this program is estimated at $1,126.00, which is available from the
Human Resources budget. This program is being proposed for a I-year trial basis. After 1 year
staff will look at the program and see ifit needs to be adjusted in any way.
ACTION REOUESTED
Acknowledge the implementation of the Customer Service Satisfaction Program.
/ Respectfully Submitted
~~--f--
Dana Peitso
/
Customer Service Satisfaction Program
" PURPOSE
J To monitor and promote excellence in customer service. To create an environment, that is efficient and
friendly with the focus on servicing the needs of the residents. The purpose of the program will be to
measure the level of customer service satisfaction with City programs and services. The Human
Resources Manager will serve as the Customer Services Manager
PROCEDURE
Public Works/Receptionist-
Any employee who receives a request from a customer/resident (pot hole, street light out, leaking fire
hydrant, etc) will fill out a work order, one copy will go to the department handling the request, one will
go to Barb Wells in Public Works for monitoring and one copy will be sent to Dana Peitso, Human
Resources.
Once the request has been fulfilled, the department handling the request needs to send a copy to Barb
Wells and Dana Peitso letting them know it was done.
The HR Manager will then mail out a survey card to the resident asking for feedback.
All Departments - Please hand out survey cards to all customers/residents you meet with.
Planning/Zoning _ Provide the HR Manager with a monthly report on Resident complaints, HR will then
send out survey cards.
The HR Manager will do a monthly report listing the number of requests a department had, how long it
took to respond, and responses from the survey cards.
INVESTIGATIONS
The Suggestion Committee is already comprised of staff from each department at the City of Andover. It
currently meets once per month. As part of this committee they will now be part of the review process
for the Customer Service Satisfaction Program. Each month suggestions from the survey cards will be
reviewed and will be used as a means of improving the level of service being provided at the City.
FOLLOW-UP
A report will be presented to Council bi-monthly on the responses from the Survey cards. This will
include the overall rating of Customer Service provided by City Staff.
TOOLS NEEDED
Survey Cards
Customer Service Card Box (3)
Wark Orders
J
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@~
CITY OF ANDOVER
I
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Schedule Council 2003 Budget Workshop
DATE: August 5, 2001
INTRODUCTION
Per City Code requirements, the City Administrator is required to submit an annual budget
identifying proposed revenues and expenditures, and planned operations and activities for the
next fiscal year.
DISCUSSION
Staff is in the process of completing the preparation of the Proposed 2003 Annual Budget for
Council review and discussion. A Council Budget Workshop was held on June 18,2002 to gain
a better understanding of Council priorities for incorporation in the 2003 Proposed Budget, with
the City Council adopting policy guidelines controlling the development of the 2003 Budget.
Highlights associated with staffs preparation of the 2003 Budget are as follows:
. The Proposed 2003 Budget was prepared in accordance with Council Budget Policy
guidelines. All policy guidelines adopted by the City Council controlling the preparation
of the budget have either been met or will be exceeded by staff with the submittal of the
proposed 2003 Budget.
. The City's Tax Capacity Value increased 14.40% over fiscal year 2002. However, the
City's 2003 Tax Capacity Value of $17,955,079 remains less than the 2001 Tax Capacity
Value of $18,969,459 indicating that the taxable base of the City remains less than what
was available in 2001, even with the addition of new tax base growth. Accordingly, the
amount of available tax revenue as a percentage of tax capacity value remains
substantially less than what was available to the City in fiscal 2001.
. The City will receive only $15.00 (that's right $15.00) more in Local Government Aid in
2003 than it did in Fiscal Year 2002. The City will receive no other intergovernmental
aids other than fiscal Disparities, which is controlled by the State of Minnesota, but
essentially are revenues contributed by cities in the metropolitan area.
. The Proposed 2003 Tax Levy will be submitted at the maximum allowable under State
Levy Limits. Notwithstanding, the percentage increase in the local Tax Capacity Rate
remains under the 2001 Consumer Price Index of 1.6% as adopted by the City Council.
Accordingly, the City's 2003 Tax Capacity Rate increase is less than the consumer price
index of 1.6% due to State Levy Limits.
. As a percentage of the total City Budget, the City's Total Debt Service Levy remains
relatively unchanged from fiscal year 2002.
. Projected 2003 Revenues increased by only $275,000 over Estimated 2002 Budget
figures, with departmental budget requests totaling $8,237,598, before budget reductions.
. Requested preliminary spending increases, both discretionary and non-discretionary to the
Adopted 2002 Base Budget amounted to $1,835,789, with approximately $311,775
available for new spending priorities. The City's management team worked together to
reduce new requests by $1,524,014 to ensure a balanced budget document.
. Due to uncertain economic times affecting City investment portfolios; the City will
experience a net predicted reduction of approximately $85,000 in reduced investment
interest income eamings in 2003.
To fully inform the Council of proposed budgetary expenditures in 2003, my office respectfully
requests the scheduling of a Council Budget Workshop on Monday, August 26,2002 at 7:00 p.m.
Should this suggested date prove to be unavailable for the Council, a secondary date of Thursday,
August 29 is suggested for Council consideration.
ACTION REOUESTED
Approve the scheduling of a Council workshop to review the proposed 2003 Budget on Monday,
August 26, 2002 at 7:00 p.m. in the Council Chambers. .
@)
CITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Counci1members
FROM: John F. Erar, City Administrator
SUBJECT: Dissolution of the Sports Complex Task Force
DATE: August 5, 2002 (Carry-over from July 16,2002)
INTRODUCTION
The City Council authorized the creation of the Sports Complex Task Force on May 1, 2001 to
evaluate the need and justification for constructing a multi-purpose community sports facility. With
that purpose in mind, the Task Force comprised of representatives from the City Council, City
Commissions, residents and staff authored a final report to the City Council addressing the many
issues and concerns associated with constructing a proposed Community Center facility. The final
report of the Task Force was received by the City Council on January 30, 2002.
DISCUSSION
As the original Council objectives assigned to the Task Force have now been completed, the
Council has indicated that it is an appropriate time to dissolve the Task Force with a sincere and
heartfelt thanks to the Task Force for their time, effort and energy in completing this important
community task. Members of the Task Force included:
. Mr. Frank Kellogg (Chair) - Community Representative
. Council Member Mike Knight - Council Representative
. Ms. Valerie Holthus - Park and Recreation Commission
. Mr. Dave Blackstad - Park and Recreation Commission
. Mr. Mark Hedin - Planning Commission Member
. Mr. Dean Daninger - Planning Commission
. Mr. Steve Freitag - Community Representative
. Mr. Tony Howard - Community Representative
. Mr. Gary Shibrowski - Community Representative
. Ms. Kathe Runge - Community Representative
. Mr. Roger Okerman - Business Representative
With this completed task, members of the Task Force have made a significant contribution to
improving the quality of life in the Andover community and have provided the City Council with
recommendations on the need and justification for this proposed facility. On behalf of the Mayor
and City Council, and with gratitude from the citizens of the Andover community, Thank You for a
Great Job!
ACTION REQUIRED
With gratitude and thanks, a Council motion dissolving the Andover Sports Complex Task Force
and accepting the final Report from the Sports Complex Task Force.
R~~'
) nFEw
ity Administrator
Cc: Sports Complex Task Force members
cnj\{\oJ -
. W
DATE Auoust 5.2002
\ ITEMS GIVEN TO THE CITY COUNCIL ~ ~
) -
.:. Andover Transportation Plan Meeting No.2 Minutes - July 10, 2002
.:. July Zoning Ordinance Enforcement Report
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
/
G:\DA TAIST AFF\RHONDAAIAGENDAICCLlST.DOC
. tt'. uw (l~~Q
J '0
Bonestroo. Rosene, Anderllk and Associates, Inc. Is an Affirmative Action/Equal Opportunity
a Employer and Employee Owned
Bonestroo Principals: OHo G. Bonestroo, P.E.. Marvin L. Sorvala, P.E.' Glenn R. Cook, P.E.' Robert G. Schunicht.
) P.E.. Jerry A. Bourdon, P.E.
II1II Rosene Senior Consultants: Robert W. Rosene, P.E.. Joseph C. Anderlik. P.E.' Richard E. Turner, P.E. . Susan
A d n & M Eberlin. CPA.
1\11 n er I < Associate P,lnclpals: Keith A. Gordon, P.E. . Robert R. PfeHerle, P.E. . Richard W. Foster. P.E.. David O.
_ Laskota. P.E.. Mark A. Hanson, P.E.. Michael T. Rautmann, P.E.. Ted K. Field, P.E. . Kenneth P.
ASSOCiates Anderson, P.E. . Mark R. Rolfs, P.E. . David A. Bonestroo, M.B.A.. Sidney P. Williamson, P.E., L.S. . Agnes
M. Ring, M.B.A.. Allan Rick Schmidt, P.E.. Thomas W. Peterson, P.E.. James R. Maland, P.E.. Miles B.
Engineers & Architects Jensen, P.E.. L. Phillip Gravel 111, P.E.. Daniel J. Edgerton, P.E. .Ismael Martinez, P.E.. Thomas A. Syfko,
P.E.. Sheldon J. Johnson. Dale A. Grove. P.E.. Thomas A. Roushar, P.E.. Robert J. Devery, P.E.
Offices: St. Paul, 51. Cloud, Rochester and Willmar, MN . Milwaukee. WI. Chicago, lL
Webslte: www.bonestroQ.com
City Project: #01-18
BRA Project No.: 171-02-102
Record ofTAC Meeting No.2
Andover Transportation Plan
Wednesday, July 10,2002 - 2:30 p.m.
Andover City Hall RECEIVED
ATTENDEES: JUL 29 2002 I
Julie Trude - City Council CITY Of N\JDGV ER . I
John Erar _ City Administrator -'
Dan Winkel - City Fire Department
Dave Jenkins - Anoka County Sheriff s Office
/ Chuck Holden - Anoka-Hennepin School District #11
Irwin Russell- City Public Works .'
Mike Quigley - City Businessman
Todd Haas - Assistant City Engineer
Scott Erickson - City Engineer
Will Neumeister - City Community Development Director
Tim Kirchoff - City Planning Commission
Kate Garwood - Anoka County Highway Department
Kevin Hoglund - Bonestroo
Shelly Johnson - Bonestroo
lntroduction
Following self-introductions by all those present at the meeting, Kevin Hoglund presented some of the
mapped data that was displayed at the public open house.
Open House Results
The open house was not well attended. Kevin provided a sheet that summarized the responses/issues
provided at the open house.
Crash Data
It was requested that the consultant check to see what types of accidents were occurring at the Bunker
Lake Blvd.lRR track intersection.
2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311
. -
t
Record ofTAC Meeting No.2 Page 2
Andover Transportation Plan - July 10, 2002
"Hot Spot" Intersections
Kevin presented a listing of numerous intersections that could comprise the 15 locations that would
receive detailed operations evaluation as a part of the transportation plan. Kate Garwood will be
determining what County intersections currently meet signal warrant but do not have funding for a
signal system. Following a lively discussion, the following list is provided as those to receive
evaluation.
. Crosstown Blvd. and Nightingale Street
. Crosstown Blvd. and 139(h A venue
. CSAH 7 and 165th Avenue (East Intersection)
. Bunker Lake Blvd. and Prairie Road
. CSAH 7 and 159(h Avenue
. Commercial Blvd. and Thrush Street
. Crosstown Blvd. and South Coon Creek Drive
. Bunker Lake Blvd. and Crooked Lake Blvd. (South)
. Hanson and 139th Lane
. Andover Blvd. and Prairie Road
. Bunker Lake Blvd. and Marigold Street
. Crosstown Blvd. and Prairie Road
. Bunker Lake Blvd. and County Pkwy A/Sycamore Street
. 161 ,t Ave. (CSAH 20) and Verdin St. (CR 59)
. Round Lake Blvd. and South Coon Creek Drive
Route Evaluation
A discussion was held with regard to the 2 routes that should receive detailed planning evaluation.
Routes discussed included the following:
. Bunker Lake Blvd.
. Hanson Blvd.
. Andover Blvd.
. Round Lake Blvd.
. County Road 7
. Crosstown Blvd.
The decision was that Hanson Blvd. and Crosstown Blvd. would be the routes that would be studied.
2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311
-
.
,
Record ofTAC Meeting No.2 Page 3
Andover Transportation Plan - July 10, 2002
\
) Functional Classification
A very preliminary mapping of a functional classification system received a considerable amount of
discussion. Numerous additions and revisions were provided. These revisions will be analyzed by the
consultant and a preliminary plan provided for the next T AC meeting. It was decided to use a single
collector status rather than major/minor, or neighborhood collector. The consultant will also consider
the impact of a potential Target store operating in the NW quadrant of Bunker Lake Blvd. and Hanson
Blvd.
Ad iacent Community Coordination
Coordination with adjacent communities, regarding the functional classification system will occur. It
was suggested that a meeting with each of these communities be held and it include each city
Administrator/Manager, Engineer, and/or Planner. Andover Administrator, Engineer/Planner will also
be at each meeting.
Next Meetinl!
The next TAC meeting will be held on August 21,2002 commencing at 1:30 PM at the Andover City
Hall.
If there are any additions or corrections to these minutes, please contact Shelly Johnson of Bonestroo at
/ 651-604-4839.
CC: Project File
I
2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311
, uns' ~
/
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator
Will Neumeister, Community Development Directorat/v..-..
FROM: D. Tyler McKay, Associate Planner Jf'1/<l
SUBJECT: July Zoning Ordinance Enforcement Report - Planning
DATE: 8/5/02
REPORT
The total number of cases handled has again increased from 138 in June to 195 in July. As the
chart below shows, by far the most enforcement requests were in regards to weeds and/or long
I grass ordinance (19%). This was closely followed by, exterior storage (17%), lawn
establishment (14%), improper parking (14%), refuse (12%) and inoperable vehicles (11 %).
Ordinance Enforcement
40
35
30
25
20
15
10
5
0
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Of these 195 cases handled, 151 (78%) were resolved during the month, 37 (19%) were
, unresolved and 7 (5%) were forwarded to the City Attorney's office for legal prosecution. Of the
151 resolved cases, 118 (78%) were resolved without a second letter becoming necessary. These
cases involved 211 inspections for the 22 working days in the month of July. This was an average
of 9.59 inspections per day.
,
,
There were 7 properties, which were unresolved after more than two inspections. These were:
. 1354 145th Ave.- Lawn Establishment. This resident requested and was granted more
time for landscaping.
. 2032 157th Ln.- Inoperable Vehicles. This property owner requested and was granted
more time to dispose of his inoperable vehicles. He had resolved his other weed and
exterior storage violations earlier.
. 2118 159th Ln.- Easement Encroachment. This property owner created a second access
driveway over a City drainage and utility easement. The property owner asked for more
time to landscape and restore the area to its original condition. This will continue to be
monitored as progress continues.
. 13907 Eidelweiss St.- Weeds. This property owner requested and was granted more time
due to elaborate landscaping plans.
. 13844 Goldenrod St.- Lawn Establishment. This property owner asked for more time to
restore their lawn due to the extreme amount of damage that had been done. Progress is
being'made.
. 13951 Quay St.- Lawn Establishment. This property owner asked for more time to
restore their lawn due to the neglect of a previous homeowner. Progress is being made
and this property will continue to be monitored.
. 14022 Yellowpine St. - Compost. This property owner asked for more time to clean up
the piles of hay on her property. She is using the hay for planting and does not want it to
decompose in her compost piles. She was granted an extension.
Respectfully submitted,
D. Tyler Mckay
Associate Planner
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~((1tt ~'o ~~ord\f"J I ~\'1'<S ~-ohnCJ CUTvavS \ (\ -hI~ ~c}( l~
,I support petitioning the City of Andover for making Red Oaks
DIvision 3 &: 4 a safer community by recefvlng round the clock pOlice
patrol. (especially by the park and east side of 140th Lane NW),
enforced curfews, and more street lights.
eXCess\VC- s~e-eGt en l~f ':\1 I t..tO
NAMI; ~
(v)ne 'UJIra ~~ 2-2..\5" \4~ UYe-f\1LO
M:k H~~ :f ;) I 5 J 4 () t-t... LV\~. /VvV
b~~ ~oS I'fD~ L-M~ T\LJ
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.' I support petitioning the City of Andover for making Red Oaks
Division 3 & 4 a safer community to receive round the clock police
patrols (especially by the park and east side of 140th Lane NW),
enforced curfews, and more street lighting.
NAME AJ)DRESS
~ fLINtRL 2lSL \41'7 AvE. NW,
2> lA e., A ff CArr-I LJe 2(31 Iqlst AvrL. NvJ
~M S~~ ~IIC( I Lf (~ (\ ue AJ u:J
4z;<<JJL Llb7 l+(>+- Av tJvJ
.~ ::<07~ /w-sj- If- uc... ~ \,...J
I ' tX OCj5 - /4 I sf Au~ 1J0
~ U\ PtielLGL 14~ 31 ^,'~h^h1 "9~/~ ~j.. Vt..J
~ t"fU f'Y/ 1- rv1 \' e h. (J I e
:t "+h$ S.oVl I t;ta/ fi/jJ~7~ 5'1-: ~0.
5:.f-e~ F~,~ f:.J.~,IJ~ /l-/61/ Aij1.~l7p/f, .Jt tf'1,/
~#dd /<,/a)1 jJrJf/-It7J"le S jUcU
fl'c 4w {!.rf//' r/.l/~ /#1$6 )Jffh('Nf A,(C rr
J' -1.1 'tv'
Jt 2f-JLt '-01 ~ s 1 410 N It> IAT \ N c.,- A Lt
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fym" ~ C/~ ~,k\0 I :/13 q 013 h f/{'Sq \.t S \
. ,
oo,OS I~( 0 ~~ \ ClVltQ, Arctutr
a~D'51.~D'f~ (00WL7 AAJDOV~
~ I (1 - / ij / 5/ tv A). ()If tf;LcW"
, 0)~
,I support petitioning the City of Andover for making Red Oaks
Division 3 & 4 a safer community by receiving round the clock pOlice
patrols (especially by the park and east side of 140th Lane NW),
enforced curfews, and more street lights.
NAME ADDRESS
Do~ :8~'j jLfoJ{P 0(1 '"fin :5f-
d>~n() Sf
~ 13 ILkJ/fp / t(O)-c. ~V.liJ1....) s+-
~~ I 4't:!J/'lr J!'~ g./;Uw
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;; ().S). - { ~o ~ Au f'JW
dJb~ -;-~-"-~, ~
,-,~o7'-(~~ ~z<./
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M d 3~ b \ Y a~ au.}l! w "1{""7-8'3Z-~
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l~~L\O ~ ~ 0'\\,;\.0.
CJ~
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\.~C1~~ ~\O_{J\..~ ~\ "~lu
i~~
.J4~ l ~9 ~a ~\~11'r- SJ. t-..J.\..u.
.'
.
rs~
I support petitioning the City f
Division 3 &. 4 a safl ~ Andover for making Red Oaks
er community by . .
patrols (especially by the park and r::e!vlng round the clock police
enforced curfews, and more street ::h~lde of 140th Lane NW),
,
NAME '
Q-J/J~~ ADDRESS
/3 7'/0 uP'U+""-"?M' 5'7:,-y. LV.
~~ 12/10/ ~~J*tVtU.
Oz;w ~3fO 1?f1-tt, ~}JU
,?3/o 139 -fc-.- /fu~ ^(uv.
~fJ~ ;231 ( / 31 VI, ;1f/f;.'-- 1\/ w
1
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dl ~ ,g,~/-f31.....t4:{lE.AJtJ .
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