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Home My WebLink AboutCC July 16, 2002 CITY OF ANDOVER \ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 " J FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US Regular City Council Meeting - July 16,2002 6:30 PM - Planning Commission Interview (paula Jean Larson)-Conf. Rm A Call to order-7:00 PM Resident Forum Agenda Approval 1. Approval of Minutes (6/26/02-Council Workshop) (6/26/02-Spec. Mtg.) (7/2/02-Regular CC Mtg.) Consent Items 2. Approve Payment of Claims - Finance 3. Consider Special Use PermitlBruce Knowlan (Liquors Plus, Inc.)/2288 Bunker Lake Blvd.-Planning 4. Approve Liquor License/Liquors Plus, Inc. - Clerk S. Consider Amendment to Ordinance 10lExtend ARC Review Period -Planning 6. Development Contract Language Revisions - Planning 7. Approve Kennel License RenewaUDover Kennel- Clerk 8. Accept Well #8 Easement from Anoka-Hennepin School District/99-8 - Engineering 9. Approve Plans & Specs/01-30/Prairie Road Reconstruction/2002 CIP - Engineering 10. Approve Consultant/02-22/Sanitary Sewer Study-Rural Reserve Area (Supplemental) - Engineering 11. Acknowledge ResignationlPublic Works Department - Administration , I '_ J Discussion Items 12. Public Hearing/Vacation of Drainage and Utility Easement/3336 South Coon Creek DR/Mike Caron- Planning 13. Public Hearing/Consider New OrdinancelExtend Term of Mayor - Administration 14. Public Hearing/CDBG Funding Reallocation - Finance 15. Receive Anoka County Sheriff Department Monthly Report- Sheriff 16. Consider Variance Denial/Mary Evers-Rystrom/1353 142nd Avenue SW-Planning 17. Consider Residential Sketch PlanlWoodland 4th Addition/IS2nd and Nightingale-Planning 18. Consider Appointment of Planning Commission Member - Planning 19. Consider Amendment to Ordinance 8/ Revisions to Accessory Building & Structures, Continued- Planning StaffItems 20. Schedule Special Joint City CounciV Park & Recreation Commission Meeting - Engineering 21. Receive Executive Summary/Rural Reserve Open House - Community Development 22. 2002 2nd Quarterly Financial Report- Finance 23. Consider Approval of Plans & Specs/98-20/Bunker Lake Boulevard Underpass - Engineering 24. Schedule EDA Board Meeting/July 25,2002 - Administration Mayor/Council 25. Schedule Council Workshop/Community Center Project - Administration 26. National Night Out Program Activities - Community Development ,) Adjournment CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratortv FROM: Will Neumeister, Director of Community Development wL SUBJECT: Interview Questions for Planning Commission Candidate (6:30 pm) DATE: July 16,2002 INTRODUCTION The City Council will be interviewing Paula Jean Larson at 6:30 pm on Tuesday, July 16,2002. These questions could be used to interview the candidate for the vacancy on the Planning Commission. DISCUSSION The Council may choose to ask any ofthe questions that are offered below. Answers to these questions may provide the Council some impression as to the type of Planning Commissioner Ms. Larson may be. 1. Have you ever been on any City Commission before? If so, which? 2. The Planning Commission typically meets every two weeks from 7:00 pm to approximately 10:00 pm. Will this be a problem for your schedule? 3. Why are you interested in being on the Planning Commission? 4. Have you watched the Planning Commission meetings on Cable TV? 5. You have experience in law and familiarity with real estate issues. How do you feel that this will help you in a role as a Planning Commission member? 6. What do you believe is the single most important planning issue facing the City of Andover in the next 5 years? 7. What in your opinion is the City's biggest asset? Constraint? 8. Is there anything that would prevent you from making fair and impartial recommendations as a member of the Planning Commission? ACTION REOUlRED No action is necessary. These questions are only meant to provide a framework for getting to know the candidate for the Planning Commission better. Respectfully submitted, C:&;~ a~~^ - Will Neumeister ) (j) I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755.5100 FA)( (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: July 16, 2002 INTRODUCTION The following minutes have been provided by TimeSaver Secretarial Service: July 2,2002 Regular Meeting (Trude absent) July 11, 2002 Special Council Workshop The following minutes have been provided by the City Clerk: June 26, 2002 Special Meeting June 26, 2002 Council Workshop DISCUSSION Copies of the minutes have been e-mailed to Council with hard copies provided to Councilmembers Knight and Trude. If you did not receive the minutes, please contact the City Clerk. ACTION REOUIRED The City Council is requested to approve the above minutes. RespectfutZ submitted, / ~"~ Vicki Volk, City Clerk @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorqlt-- art- Will Neumeister, Community Development Director FROM: I*~ D. Tyler Mckay, Associate Planner ~ SUBJECT: Special Use Permit (02-09) for an off-sale liquor license to be issued to Bruce Knowlan (Liquors Plus, Inc.) at 2288 Bunker Lake Boulevard. DATE: July 16, 2002 INTRODUCTION Bruce Knowlan wishes to open a liquor store on the United Properties property at the southeast comer of Bunker Lake Boulevard and Thrush Street. / DISCUSSION A liquor license is permitted in the General Business District with a Special Use Permit. Ordinance 8, Section 5.03, regulates Special (Conditional) Use Permits. The criteria for granting of a Special Use Permit includes consideration of: 1. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands; 2. Existing and anticipated traffic conditions including parking facilities on adjacent streets and land; 3. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Cornprehensive Plan. Planning and Zoning Commission Recommendation The Planning Commission unanimously recommended to the City Council approval of the Special Use Permit request of Bruce Knowlan for an off-sale liquor license. Attachments Resolution Location Map I Sketch Public Notice ACTION REOUESTED Staff recommends that the Special Use Permit (02-09) be approved subject to the conditions in the proposed resolution. Resp'ectfully submitted, {)!(~ D. Tyler Mckay Cc: Bruce Knowlan DBA Liquors Plus In9. 1837 86th Ln. NE. Blaine MN 55449 / / -2- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING THE SPECIAL USE PERMIT REQUEST OF BRUCE KNOWLAN FOR AN OFF-SALE LIQUOR LICENSE. WHEREAS, Bruce Knowland has requested a Special Use Permit for an off-sale liquor license on property legally described as lot I, block 3, Andover Station, Anoka County, Minnesota, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8 Section 5.03, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Andover hereby approves the Special Use Permit for a liquor license on said property with the following ) conditions: 1. The property complies with the Andover Station design guidelines. 2. The building be constructed according to the plans approved by the EDA. 3. In the event the applicant does not begin operations of an off-sale Liquor store within twelve months, this Special Use Permit would expire. Adopted by the City Council ofthe City of Andover on this_day of ,2002. CITY OF ANDOVER A ITEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk / -3- Special Use Permit Off-Sale Liquor License zZ-88 Bunker Lake Boulevard :!l :'11:'1 ~~--"';'J~~;; ~~H~"..cn"oo, - ~i\"I""'Y. ~ 14003 3974 13993 13U20 I ~;--E... N N I :mo ~ '.006 1.002 ~OI6'" H i 14001 ---1:::- 13811 2309 13926 ,:me - l!: 8 I~I' 13955 '.,D Q. - ~ ~-;;r ~ 13l1U ~066 N 139f>al.... 13868 " "ij! r 43 --IS ,.., ::l;; 224 ~ ~ I. -;;;- "". ,>>" - H~. <! lli in N 13 24C7 13IlOO ~/: I-' C! ~Z2 ~ ~ 1m, 1:18048 N N 7;J.(j';~ !:! "." "." r, -... <5.-=:. ...., 1-- r;m:: I ~~4r~ t:j!;l c-- 11WHA ~ J I III N - ,=. 3 ~ N NV ..--~ S ( -nj'.Y ....THLN - 3920 .... .... ~ ~ ~ = .... 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ILl" O'\' z ~I~ D --1 Q 1-1 => [Q .... I ~Z () ~'- ' . I- .~~ " <( c. > ,.'l', '\i:', lU :"" --1 "'+ lU l- I$) <( lU ~ - . lL ~R .0------- /",: _.ft;- Regular Andover Planning and Zoning Commission Meeting Minutes - June 25, 2002 Page 8 Motion by Gamache, seconded by Kirchoff, to recommend to the City Council approval of Resolution No. R_, Denying the Variance request of Mary Evers Rystrom to allow Reduction of the Corner Side Yard Setback for Property Located at 1353 - 142nd Avenue NW, based on the facts and findings stated in the staff report which didn't support a hardship with the land. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote. Mr. Bednarz stated that this item would come before the City Council on the July 16, 2002 City Council meeting. .. PUBLIC HEARING: SPECIAL USE PERMIT (02-09) FOR AN OFF-SALE LIQUOR LICENSE TO BE ISSUED TO BRUCE KNOWLAN (LIQUORS PLUS, INC.) AT U~BUNKER LAKE BOULEVARD. Mr. Bednarz summarized the staff report. Commissioner Daninger ifthis site wasn't supposed to be a restaurant. Mr. Bednarz explained that that was a possibility in the past, however there still is two more freestanding building pads near the site. Commissioner Kirchoff questioned ifthere would be a liquor store in conjunction with the grocery store. Mr. Bednarz stated that there are no plans for a liquor store in / conjunction with the grocery store. Chair Squires questioned the exact location of the store. Mr. Bednarz pointed out the location. Mike Hanson, representing Bruce Knowland, explained that the liquor store would be 7,100 square feet in size. Chair Squires questioned if there are specific regulations on how close a liquor store can be to a day care. Mr. Bednarz stated that there are no specific regulations with daycares. Motion by Gamache, seconded by Hedin, to close the public hearing at 9:00 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote. Commissioner Hedin questioned Mr. Hanson on when they plan to be open for business. Mr. Hanson stated that they hope to be open for the holidays this fall/winter. Commissioner Hedin questioned Mr. Hanson if they own the building. Mr. Hanson stated that they are renting the building. Chair Squires questioned if when making decisions with Conditional Use Permits for the Andover Station project that the Commission will just be looking at the use. Mr. Bednarz I -7- Regular Andover Planning and Zoning Commission Meeting Minutes - June 25, 2002 Page 9 stated that that is correct. He mentioned that the EDA Board is reviewing the entire project and site plan. Commissioner Hedin questioned if there will be painted advertising on the windows. Mr. Hanson mentioned that there rnight be sorne signs, however no painted signs. He mentioned that this would be a classy store. Mr. Bednarz mentioned that there are covenants for the entire development that need to be followed. Commissioner Daninger questioned if all the stores are the same style. Mr. Hanson mentioned that this store would be similar to the Northgate store, however smaller. There was no further public input. Motion by Hedin, seconded by Gamache, to close the public hearing at 9:07 p.rn. Motion carried on as-ayes, O-nays, 2-absent (Greenwald and Falk) vote. Motion by Hedin, seconded by Daninger, to recommend to the City Council approval of Resolution No. R _, Approving the Special Use Permit request of Bruce Knowlan for a Liquor License on Property Legally Described as Lot I, Block 3, Andover Station, Anoka County, Minnesota. Motion carried on as-ayes, O-nays, 2-absent (Greenwald and Falk) / vote. LIC HEARING: ORDINANCE AMENDMENT TO CONSIDER AMENDING oM NCE NO. 10, SECTION 6.02 (PROCEDURE). THE PROPOSED AMEND 'NT WOULD EXTEND REVIEW/COMMENT PERIOD FOR THE ANDOVER EW COMMITTEE TO A FULL FIFTEEN WORKING DAYS FROM THE TI ~ RECEIVED AT THE CITY. Mr. Bednarz summarized th~eport. Commissioner Hedin questioned ho~y years ago it was that the ordinance was changed to the 1 O-day requirement. Mr. Bednarz stated that it was probably about five years ago, since the sketch plan process didn'~xist prior 1997. Commissioner Daninger questioned who WOUld~~d by this amendment. He questioned the reasoning behind not allowing 20-days. Bednarz explained that it's already a lengthy process; therefore staff doesn't want to ext it anymore than what is necessary. Commissioner Hedin questioned if staff contacted any developers to rec . ~eir input. Mr. Bednarz stated that the only notification was the notification in the news per. I -J'- GJ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki Volk, City Clerk SUBJECT: Approve Liquor License/Liquors Plus, Inc. DATE: July 16, 2002 INTRODUCTION Liquors Plus, Inc. (Michael Hansen and Bruce Knowlan) has applied for an off-sale intoxicating liquor license. DISCUSSION Liquors Plus, Inc. applied for a Special Use Permit to allow an off-sale intoxicating liquor store to be located at 2288 Bunker Lake Boulevard. That permit was approved by the Planning and Zoning Commission and is on the agenda for Council approval. In conjunction with that Special Use Permit, Liquors Plus has applied for an off-sale intoxicating liquor license. The appropriate fees have been paid and the permit has been signed by the Anoka County Sheriff, after his background investigation, and the Anoka County Attorney. ACTION REOUIRED The City Council is requested to approve an off-sale intoxicating liquor license for Bruce Knowlan and Michael Hansen, dba Liquors Plus, Inc. Respectfully submitted, Lt-. !/m Vicki V olk City Clerk fcppiication for Off Sale Intoxicating Liquor License Page 1 of3 fI Minnesota Department Of Public Safety ~,. /1. "\ ~~.<."...~~~ " '. ALCOHOL AND GAMBLING ENFORCEMENT .li. I' " f!# ., . '. . , , .~. '. ;~ ~ ~ 444 Cedar Street - Suite 133 ' , \ ~ .'"I.f1 \'~"""""""_"d":""/ St. Paul, MN 55101-5133 ' .',. (651)296-6439 TDD (651)282-6555 ;t~t. APPUCA TION FOR OFF SALE lNTOX1CA TING LlQUOR LlCENSE N"li<<R'~ wllIb"nl'J'.:u~.,d or rc:leliJll"J ~lDtillh" S20 Retailt-r JD <:ard ff'l' b m:chedb>:MNl..i'lu<>r C;onlroL Worker>: ~"<)ll1pC1l~~lj()n in;.'tII~!J.:c C("'lp~U)'_ N.me 5rA TC- (wN{) /Y}U TtAtrt P(,liq't/ We P (d Y fq &OO(J LICENSEE'S ~Al.1::S & 'J~E TAX. \1) # '3 q 7 foG5Co To "\)J,ly tOr so1c.~ la." iI. caU 2%-(\61111 O~ 1.\!.OO-65i.J711 lication. u.S ..LIVCt !.icense 1.0".1<<111 (Strucf A<I<lrcss & Ilkx:k No,) l.i=w l\;riud ^l"'p!iClIllr" lI(lll1e Phone d~ '3 - L - fJ-uf) ~urr{i- To 7&3-1.{3 .::>31 g' Lt CilY Slale lip Code fJ- (\[00 Ij bf<. J17;V, 5530 Nameo S are Managct" nu,ille;;.~ Pbune Numb",. DOll (Jooivi<lU,1! ^l'l'J;ClUlI) 1&"Ci-Y4EL A' /f /lIStN c2~/ g~ s- J / If a corporation., state name, dateofbil1h, address, tille, and shares held by Cllch anker. lfa partnership, slate lllimcs. address and date ofbirlh of each artner. Portner Officcr (I'm;t, mi~Jdlc> la:<I) DOn Till~ Adirc.., ClI)', Stae, Zip Ced. eRuct" LJ.:dCflrl1 K",o(})i./trJ -))-53 iJfi135 l'ariJlcr omwr (First. middle, hI.,!) DOn Tille Ad(hss. ON, St:l~. Zip Cod fJ1:rd/~L t/,f ;;;'&-;).:2 j 5-<; th I") ..'e ,ye "-/-1'}7i7 Ull."C /11/".,1, S5'30,/ Tilk: Adlrcss, City, St 3C, z,p Cod, P..rIl1~-r OHi.;cr (First, rniddk, lasl) DOll Tille Sit.",." SSN Adlr.... City, Stse. Zip Cod, \. (f. curpouliou, d.,tc "f i1\corl'<'r~\i"l\ , .i.l~ tnC<lf\,orv.too in /1M/. , lllllollll1l'Bidin cttpit~l . If a stIbsidi3l)' rallY ()lller cOIlwa!ion, Sfl S~1lC and ((i\'C Purr'''''"'' or COrp(l{~'i<l1l . 1 f inoorr'')relcd wu\cr- file laws 'Of an()l.her ~u1c" is- (,.xrrpar1l1mll authorized Co do busio<-",-, ill I"" ~nl>: of Mion<:sola? U Y 1:.-i.blisbmcullchlcd near ';'y slalc uui"vetsily. ."Iate hospital..1nrininl,( ;cllCX>!.. rcl"omulOlY or priscm'l 0 Y.." o 1f}'CS ~I~le lIpprmciru3to: d.,la!!e.:. 4. N.mc amI od.ln."'" ofbnJldiu); OWner: lfasownct"ofbuilding aoywnncction.dircctlyorilldirccl1y. willi 'l'plicanl'l U Yc:o J(Nu 5. I> applicanlOl all)' of the ..""ciale,; in 'bis app\icalioo, . momhcr of the go,=in!\ hody of th" fIIunic,!,"lil)' hi which Ibis \h:n.oc i. 10 be i.,'sued? 11 Yes JX1'lo If Y"", in wlull c3I'acily"! i;. Slate \\'llc,tl<.,.. A1IY pen"'" olher l11an .pplicalllsl,.,s any right. tifle or IIltcrc,;l!n Ill., I'llmi1urc. fix'"I"L's or e'll.ipmclIl lOr whicll lfi."\.7rsc i;; appoolond irso, givc IlJ1lllcl\1,d ddail.. 7. Haw "pl'l;cant"oo)' io~='t ,,'hat"'Xl~"\."t, directly or ~di~ll)', ill OEl)' oth,"'I~~(lr e"~b:j~lull''U1 in ~1l1" st:IC O~'}.~1I11c>Ola?. .&, __ ~tYcs [J Nil 1l )'c.<. glVc U3me and aMr,"",' (I[ cslllb(ishmcnl. IIs::!5.TlU;rl( c L.Z <~1(5 1"- "I / (17'lf"'t"- 6tJt. '/1~I'~Ci 1-!1j""LJCJK; L.J:ft..b?'i 17]:20 {~7rl1. MF. tl~,.,ll4i';:l t:rAlllfrJ J1.1#AT l'p~1 t.ICtJJ?No~-.p'ttJU'P. 1Of7 Ti:~ qS~7 ~I?I'I~ tA. wxO&r'i /I1IV, CM/(jlp/C~ http://www.dps.state.ron.us/a1cgamb/a1cenf/forms/offsale.html 12/11/2001 Application for Off Sale Intoxicating Liquor License Page 2 of3 I II, Arc !he prcmi= nOW uccupi<.-.J ur 10 b-= occupied by tlie appFcanl Col irely .-.crarll1C and """he<i"" from any <>th~"1" busill,-",-. establi..hmcnt? ;,ty c.; U No 9. Slale whctllcr llpplic.nl h~s or wiJJ be granted, 811 Oil ~alc I.iquor License in ooojullcdoll with tilL. Off Sale J.iq\l(lr Lice"-,,, .",J for the same premises, 0 Y c;: .r(:No I J Will he grlml,-<l 10. Stal" whether applicanlluls orwllJ he granted a Sunday On Sate I.iquur I.iOCIl>C ill eemjmlcL;Utl willt !hc n:gul3f" On Sale Liquor 1.icense. U Yes j{ t-:o L1 Will be granted 11. Jf litis application is for n CUlloty llillml OIT S~le I.iC<:llSe. "tate Il>e di.1aucc in miles 10 Ihe ncarc,1 municip~ liry. -- 12. Stot. Number of 8"1'1",."" 13. If appliClt odor rount)' boord olT ...al., WlIS a public hOlUin3 hald r c;;;n di"3th. i$uanal of the licms& __. yes ._ no 14. Ir~es to~'esti:Jn 13, !IT",'ida d:lla ofha3Tmg I. , late W lelher app ielltll or any of Lh" "'<.;;;'lCiiiC"'l II". "I'I'ILClllioll\ ,"we evef had an application for" liquor lice"", n:jccl00. hy lIuy m~nicipa1ilY ur .1ale nuLl,,,r; I)"; if so. gi,'e d~lc:< .nd dct"il.. N 0 2. 1101.< Ih" ~p]lJio'nt or lIlty of the a;;.<:ociatt~ in 1l,i~ ll{lI"i(;IJlioll, during rhe Ii"" YC-llI"$ immedi'lely proccd;ltg 1l1i~ apl'lieJIlion cver h.d . liccru." under Ihe Miullc~ola l.i'l'''lf Control Act T\..,,,,\;~-d for any violnlion of $..,,1> 1''''')f 1uc.1')fdillanOL"';: if 1\0, give d~le and del ail;;. N 6 .------- 3. 11..< llpplic311l,pnrlncrs. om..:.:r", or c1llph,)'""" C\'~.,. bad a".I'ii'l"m I.", vi"l:llitms ill Millnc;;ol" or d;;cwl.en:, j,...:;luding Slare l.iqnorColltro1 JlCw,hies"!.ii1"Y(.""S II N:,'. 1f)',,-,. give oo~,cll"!!,,,<,"d final uuloomc. ! 7:;;'<4 --Sri P 7(.? 1.1..,.(1.);0,". _C,.Jr;'-f1.., 11).J.'";.t~t/ - p. 'f9(.'-'fGF /. Jc- L/e''/f'O' 4. During the p.s.I licen.e )"Cor, h.. . S1lmmOlIS h<.'-'I1 i;;Slk"XI under lile tiqnor CiviIT.i.bilil)' Law (Dr~m Shop) M_S. 340A.802. r.; 'Y ~'" ;(," No If YO", oU8ch a copy of the S\lJ1Ull<1l1", Thi; Jiecllsoc 1:1...11,""" olle of the foUowing: (A'I"TAOJ CERTlFlCATR OF INSURANCE TO TInS FORM.) illlnc Liquor Liability hb1lrlll1CC (Dram Sl1<,!') - S50.000 I'<.,r ]1<'"1"5011. $ !OO,Ooo ,no"' Iba.. ""0 1'''"11<ffi'; S 10,000 ('roperi)' A. dcsUUclion; S50,OfJO and $100.(1)0 for los., ,,("mellIls of support. ... 0 I). /\ suret)" bond from a "IT"ty cclll('any with min.imuJll oovcraJic as ..!'willed in A. Of [] C, ,\ C<...-til,,,olc fll1n1 Ibe St.:" Trc.-urcr that 11Ie lic>:w'cc !1.1J> deposited wilh the s,.le. 111l,1 flUid.. ha,.irtg market "Blue of S 1 00,000 nr $100,000 in c~sh or ,ccurili~. rre"l of mY <m'n Imowl..,d c- Dntc W(J. ~r27~ Tbh i.. 10 ~-rlil)- Illatl1,,, llPP[;CIlllI .nd tbe associal'::' p.3mcd hcrein hR"" Ilollxx:n ""m'ieled wilhin the pOSItive )'c,,, [br any ,'ioL,'ion of 1.\\', "ftbe Sl.le ofl-.tinn<:sotB or lmUlI"i!,.l nrdinanc<:' rcloLiug Ii, inlo"ieatinr, liqll{l{ excep! ll-S follows: ~ &Ih'~ Tille PS 9136.94 I .. fI\1PORT,\"T NOnCE All n:tailliqllor liCClb.....~ IllUs1 haw:1 CllfTcnl h,lcn1 S('ecial OCCllpalion.l SIamI'. lhi.s sIamI' ,. i,,"~-d oy Ih" Dureau of J\JcoboL Tllh:tUC(), "nd Fire.rms. For illfonnatioJ1 caUl/51 )290-H%. http://www.dps.state.mn.us/ alcgamb/a1cenfi'forms/ offsale.htrnl 12/11/2001 @ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmernbers CC: John Erar, City Administrator~ ~ Will Neumeister, Community evelopment Director FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Amendment to Ordinance 10/Extending ARC Review Period to 15 working days --Planning DATE: July 16,2002 INTRODUCTION Ordinance 10, Section 6.02 allows ten days for staff to review and comment on sketch plans. The proposed. ordinance amendment would allow fifteen business days for staff to review and comment on sketch plans. DISCUSSION The purpose ofthe sketch plan is to identify issues that can be resolved prior to preliminary plat submittal. This is a benefit to both the applicant and the City. To adequately identify issues within a sketch plan submittal, staff from various departments need to meet as a group on at least one occasion. The Andover Review Comrnittee rneets once per week for this purpose. After this meeting, staff from various departments provide additional review and submit written comments. These comments are collected by the Planning Department and forwarded to the applicant. The volume of service requests increases for all departments during the Spring months when the vast majority of sketch plans are submitted. Ten days is not sufficient time to provide adequate review to fulfill the purpose of sketch plan review. Planning Commission Recommendation The Planning Commission unanimously recommended in favor of the proposed ordinance amendment. ACTION REOUESTED The City Council is asked to approve the attached ordinance amendment. Attachments Proposed Ordinance Amendment Planning Commission Minutes J . CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 10 AN ORDINANCE ESTABLISHING THE CITY COUNCIL AS THE PLATTING AUTHORITY OF THE CITY, ESTABLISHING REGULATIONS AND PROCEDURES FOR THE SUBDIVISION AND PLATTING OF LAND WITHIN THE CITY, AND PROVIDING PENALTIES FOR THE VIOLATION OF THIS ORDINANCE. THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: SECTION 6. SKETCH PLAN. Prior to platting any tract ofland, the subdivider shall prepare a subdivision sketch plan for review by the Andover Review Committee (ARC), Planning and Zoning Commission and the City Council. Such sketch plan will be considered as having been submitted for review and discussion between the subdivider and the Andover Review Committee (ARC), Planning and Zoning Commission and the City Council. No fee shall be required of the subdivider for the submission of a sketch plan. However, review time by the ARC shall be billed towards the project provided the project continues beyond the sketch plan phase to the review of the preliminary plat. (10DD, 8-3-99; lOEE, 6-6-00) 6.01 On the basis ofthe subdivision sketch plan, the ARC, Planning and Zoning Commission and the City Council will advise the subdivider of the extent to which the plan conforms to the Cornprehensive Plan, design standards of this Ordinance and to other Ordinances of the City, County, and State will discuss possible modification necessary to secure approval of the plan. (IODD, 8-3-99; lOEE,6-6-00) 6.02 Procedure. The sketch plan shall be submitted and reviewed in accordance with the following procedures: (tODD, 8-3-99) A. The subdivider shall subrnit ten (10) copies of the sketch plan to the Community Developrnent Director for review by the Andover Review Committee. The ARC shall review and comment on the sketch plan within ten (10) Fifteen (15) business days of the submittal by the subdivider. (IODD, 8-3-99) B. Upon ARC review and comment, the sketch plan shall be placed on the next available agenda of the Planning and Zoning Commission, but no sooner than ten (10) days after being reviewed by the ARC. (lODD, 8-3-99) C. Notification shall be sent to adjacent property owners within three hundred fifty feet (350') ten (10) days prior to the meeting of the Planning and 2 Zoning Commission. Failure to receive such notification shall not invalidate the proceedings. (1 ODD, 8-3-99) D. Upon Planning and Zoning Commission review and comment, the sketch plan shall be placed on the next available City Council agenda, but no sooner than ten (10) days after being reviewed by the Planning and Zoning Commission. (lODD, 8-3-99) 6.03 The subdivider shall provide the following rninimum information: (10DD, 8-3-99) A. Site Location B. A sketch of the site showing its general shape and location of wetlands, forested areas, proposed ponding locations, adjacent roadways, Municipal State Aid designations, waterways, existing buildings and any other significant features of the immediate area. (lOY, 9-25-96; 10DD,8-3-99) C. Type of development proposed. D. A preliminary road layout and lotting arrangement indicating minirnum proposed lot size. / E. Aerial photo (most current) with the sketch plan overlay. (10EE, 6-6-00) 6.04 The subdivider can be required to show adjacent property and any other property as determined necessary for proper review as required by the ARC, Planning and Zoning Commission, and City Council. (10DD, 8-3-99) Adopted by the City Council of the City of Andover on this _ day of ,2002. CITY OF ANDOVER Michael R. Gamache, Mayor ATTEST: Vicki V olk, City Clerk / 3 Regular Andover Planning and Zoning Commission Meeting Minutes-June 25,2002 Page 9 I stated that that is correct. He rnentioned that the EDA Board is reviewing the entire project and site plan. Commissioner Hedin questioned ifthere will be painted advertising on the windows. Mr. Hanson mentioned that there might be some signs, however no painted signs. He mentioned that this would be a classy store. Mr. Bednarz mentioned that there are covenants for the entire development that need to be followed. Commissioner Daninger questioned if all the stores are the same style. Mr. Hanson mentioned that this store would be similar to the Northgate store, however smaller. There was no further public input. Motion by Hedin, seconded by Gamache, to close the public hearing at 9:07 p.m. Motion carried on as-ayes, O-nays, 2-absent (Greenwald and Falk) vote. Motion by Hedin, seconded by Daninger, to recommend to the City Council approval of Resolution No. R _' Approving the Special Use Permit request of Bruce Knowlan for a Liquor License on Property Legally Described as Lot I, Block 3, Andover Station, Anoka County, Minnesota. Motion carried on as-ayes, O-nays, 2-absent (Greenwald and Falk) vote. .. PUBLIC HEARING: ORDINANCE AMENDMENT TO CONSIDER AMENDING ORDINANCE NO. 10, SECTION 6.02 (PROCEDURE). THE PROPOSED AMENDMENT WOULD EXTEND REVIEW/COMMENT PERIOD FOR THE ANDOVER REVIEW COMMITTEE TO A FULL FIFTEEN WORKING DAYS FROM THE TIME IT IS RECEIVED AT THE CITY. Mr. Bednarz summarized the staff report. Commissioner Hedin questioned how many years ago it was that the ordinance was changed to the 10-day requirement. Mr. Bednarz stated that it was probably about five years ago, since the sketch plan process didn't exist prior 1997. Commissioner Daninger questioned who would be affected by this amendment. He questioned the reasoning behind not allowing 20-days. Mr. Bednarz explained that it's already a lengthy process; therefore staff doesn't want to extend it anymore than what is necessary. Commissioner Hedin questioned if staff contacted any developers to receive their input. Mr. Bednarz stated that the only notification was the notification in the newspaper. -1- Regular Andover Planning and Zoning Commission Meeting Minutes-June 25,2002 Page 10 Commissioner Hedin questioned staff on how they feel the developers will react to the extra 5 days. Mr. Bednarz mentioned that typically the developers prefer the shortest time frame that's possible. Commissioner Kirchoff mentioned that it could be less than the 15 business days. Mr. Bednarz stated that that is correct. Motion by Daninger, seconded by Hedin, to open the public hearing at 9:15 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote. There was no public input. Motion by Daninger, seconded by Hedin, to close the public hearing at 9: 15 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Falk) vote. Motion by Hedin, seconded by Daninger, to recomrnend to the City Council approval of Ordinance No. 10, an Ordinance Establishing the City Council as the Platting Authority or the City, Establishing Regulations and Procedures for the Subdivision and Platting of Land within the City, and Providing Penalties for the Violation of this Ordinance. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote. OTHER BUSINESS Mr. Bednarz stated that he has Planning Commission textbooks to distribute to each Commissioner. He mentioned that there are plans to schedule a training session between the City Attorney and the Planning Commission in July. The reason is to review basic meeting procedures and policies. Commissioner Hedin suggested his replacement also be attendance for the training seSSIOn. ADJOURNMENT Motion by Daninger, seconded by Kirchoff, to adjourn the meeting at 9:20 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote. Respectfully Submitted, Sara Beck, Recording Secretary TimeSaver Off Site Secretarial, Inc. -5- @ CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Will Neumeister, Director of Community DevelopmentwL SUBJECT: Development Contract Language Revisions DATE: July 16, 2002 INTRODUCTION The City Staff met with interested developers on Friday, July 12, 2002 to review the proposed Development Contract language changes. As a result of the discussion, staff will be preparing slight modifications to the document. DISCUSSION , The developers indicated that they would be submitting a written description of some of the issues in , the revised document that they were not in agreement with. In order for these things to be done, it is recommended that the discussion and review of the development contract occur at the August 5, 2002 City Council rneeting. ACTION REOUESTED Staffrequests Council continue the proposed "Development Contract" language to the August 5, 2002 City Council meeting. Also the necessary amendments to Ordinance 10 (regarding development contracts and financial sureties) will be brought before the City Council that same night. Respectfully submitted, {(/tl! A&L~0~ Will Neumeister 0J / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator fv FROM: Vicki V olk, City Clerk SUBJECT: Approve Kennel License Renewal/Dover Kennels DATE: July 16, 2002 INTRODUCTION The kennel license for Dover Kennels has expired and the owners have applied for renewal. DISCUSSION Dover Kennels has paid the appropriate fee and completed the paperwork for renewal of their commercial kennel license. The Clerk's office has not received any complaints regarding this operation over the past year. ACTION REOUIRED The City Council is requested to approve renewal of the commercial kennel license for Dover Kennels, 16422 Hanson Boulevard NW. Respectfully submitted, iLL: tUb Vicki V olk City Clerk DOG KENNEL LICENSE RENEWAL . ~;CF lJ~y LZ/lP,J+-CCL6- JlusF'oV '/~{/l~ · ~>>S~6Zt//) -tJ/)()i/YL /ll~' ~3:1~(/ 7& 3- ~3V~7.l.J,) cf>o . ~JFZrc/6ff,J#i-b 1'. Type of Kennel: Commercial (any place where a person accepts dogs from the general public and where such animals are kept for the purpose of selling, boarding, breeding, training, or grooming) . ~"., ."'. '. Private (any placewhere more than three dogs are kept for private enjoyment and not for monetary gain, provided such animals are owned by the owner or the lessee ofthepremises on which they are kept) ,----' . . ************************************************************************ ************************************************************************ Fee Paid: .' Council Action: Approved @ CITY OF ANDOVER J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator{/' FROM: Scott Erickson, City Engineer SUBJECT: Accept Well #8 Easement from Anoka-Hennepin School District/99-8- Engineering DATE: July 16, 2002 INTRODUCTION The City Council is requested to accept the drainage and utility easement from the Anoka- Hennepin School District for Project 99-8, Municipal Well #8. DISCUSSION , City staff has been coordinating the construction of Municipal Well #8 with the Anoka-Hennepin School District staff. Well #8 is proposed to be located on the southeast comer of the .Andover Elernentary School site. After a thorough site and aquifer analysis, this location was determined to have the characteristics necessary to support a high production municipal well. The drainage and utility easement the school district is dedicating to the City provides the necessary space for the construction and development of the rnunicipal well and its associated piping connection to the new water treatment plant BUDGET IMP ACT The negotiated easement purchase amount is $3,250.00. The funding will be from the previously approved 2001 PIR Bond Issue, which will be reirnbursed by the Trunk Water Fund. ACTION REOUIRED The City Council is requested to accept the drainage and utility easement from the Anoka- Hennepin School District for Project 99-8, Municipal Well #8. Respectfully submitted, (2Iff~ Scott Erickson cc: Tom Durand, Anoka-Hennepin School District, 11299 Hanson Blvd. NW, Coon Rapids, MN 55433 . SCHOOL BOARD: koka Educational Service Center .. Michael Sullivan, Chair H~'. 11299 Hanson Boulevard NW Dr. Scott D. Wenzel, Vice Chair [..'~'~;."~(h""~M_""",,'~M:# Coon Rapids, Minnesota 55433 . Tom Heidemann, Clerk \?G~i0rm~ Daniel Cook, Treasurer L2.,~,;:.j;:,l ennepln (763) 506-1000 Denise Dittrich, Director Independent School District 11 (763) 506-1003 FAX Jerry Newton, Director Dr. Roger Giroux, Superintendent (763) 506-1180 'ITY July 8, 2002 Mr. Scott Erickson, City Engineer City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Erickson: Enclosed you will find the two original well easements as executed by the School Board. Once this has been signed and executed by the City of Andover, please return a copy to my attention for the School District files. If you have any questions, please contact me at (763) 506-1106. Thank you, ~1Yo39Ou Cindy Mo"bcrg, S,,,,,,,,, ~ Administrative Services Enclosure Partners in educating all learners for a successful future in an ever-changing world. \ EASEMENT GRANT \ -rl-- '3 Lvu... THIS EASEMENT, made this ~ day of , 2002, by the Anoka-Hennepin School District No. 11, a political subdivision, Grantors, to the City of Andover, a municipal corporation, (Grantee). WITNESSETH: WHEREAS, Grantor is the owner in fee simple of the real estate hereinafter described. That for and in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, Grantor has this day bargained and sold, and by these presents does bargain, sell and transfer unto to Grantee, its successors and assigns the following: A. A perpetual easement for public utility purposes with the right to enter upon the real estate hereinafter described at any time that it may see fit, and construct, maintain and repair any lines, equipment, materials, or other items for public utility purposes, for the purpose of maintaining, repairing or replacing the said public utility over, across, through and under the lands hereinafter described, together with the right to excavate and refill ditches and/or trenches for the location of said public utility, and the further right to remove trees, bushes, undergrowth, and other J obstructions interfering in the location, construction and maintenance of said public utility. B. Construction or installation of any source of contamination as specified in Mn. Rules 4725.4450 will be prohibited within a 50 foot radius of the well. C. Ingress and Egress access will be granted for operations and maintenance purposes to the described easement location. D. The City of Andover shall submit to the Anoka-Hennepin School District offices any proposed improvement plans associated with the described easement in order to insure that conflicts with school district operations do not result. That said public utility easement located in the County of Anoka, State of Minnesota, is described as follows, to wit: An easement for utility purposes over the south 125.00 feet of the west 125.00 feet of the east 310.00 feet of the South Half of the Southeast Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. AND An easement for utility purposes over the south 20.00 feet of the west 1121 .00 feet of the east 1431 .00 feet of the South Half of the Southeast Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. TO HAVE AND TO HOLD, said perpetual easement and rights-of-way unto the , City of Andover, Anoka County, Minnesota, its successors and assigns, forever. Grantor does hereby covenant with the Grantee, that it is lawfully seized and possessed of the real estate above described. -{.~ IN WITNESS WHEREOF, the parties have hereunto set their hands this ~~ day of 3' Ll...f\.Q....> , 2002. - - By: Its;:g;;erson i' By. r ~J- Its: Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this ~4-v.. day of , :5 Lwu... , 2002, by 11'1"1 chCc...d Sull'"vCLA and ~O.A \-klrL ~" , the Chairperson and Clerk of Anoka-Hennepin School District No. 11, a political subdivision, under the laws of Minnesota, on behalf of the District. .^^"'....yJ>~....>>.v..'" ..."'v........J-...~Yt.. I ,.."c.. CINDY L MOSSBERG i lL~ ;,,,,,it' NOTARY PUBLIC - MINNESOTA .,..' MyComm.ElcpIreaJan.31,21105 .w........~...V;N....^-<<N.......'!:.vJVV-AI'N. No ary Public NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on , 2002, the above described easement in this document. Dated: CITY OF ANDOVER (SEAL) By Clerk THIS INSTRUMENT WAS DRAFTED BY: William G. Hawkins and Associates 2140 Fourth A venue North Anoka, MN 55303 (763) 427-8877 @ \ CITY OF ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratoqv FROM: Scott Erickson, City Engineer SUBJECT: Approve Plans & Specs/01-30IPrairie Road Reconstruction/2002 elP- Engineering DATE: July 16, 2002 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 01-30, for Prairie Road Reconstruction between Bunker Lake Boulevard NW & Andover Boulevard NW. DISCUSSION J On February 5, 2002 the Andover City Council authorized the development of the plans and specifications for Prairie Road Reconstruction Prairie Road NW, from just north of Bunker Lake Boulevard NW to Andover Boulevard NW, has been identified as a 2002 CIP street improvement project. This section of roadway is in need of repair and upgrades. Prairie Road NW is a Municipal State Aid route, therefore improvements will be designed in accordance with State standards. The project scope will provide for the milling of the existing street surface, adding curb and gutter/storm sewer along portions of the project to improve storm water drainage and the construction of a bikeway/walkway trail which will include a bridge to cross Coon Creek along the east side of Prairie Road. The improvements will be constructed within the existing street right-of- way. Note: A copy of the plans are available in the Engineering Office for your review. BUDGET IMP ACT The reconstruction of Prairie Road NW has been identified in the City's Capital Improvement Plan as a 2002 project. The CIP estimate for the project was $600,000. The feasibility report estimate is $561,979.30. The funding for the project will be from previously approved Municipal State Aid Bond Funds along with Trunk Watermain and/or Sanitary Sewer Funds for any City utility / modification or adjustments. Mayor and Council Members July 16, 2002 / Page 2 012 ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 01-30, for Prairie Road Reconstruction between Bunker Lake Boulevard NW & Andover Boulevard NW. Respectfully submitted, .f#;!!{t~ / / CITY OF ANDOVER J COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 01-30 ,FOR PRAIRIE ROAD RECONSTRUCTION WHEREAS, pursuant to Resolution No. 089-02 , adopted by the City Council on the 4th day of June ,2002, the MFRA has prepared final plans and specifications for Project 01-30 for the Prairie Road Reconstruction WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of Julv , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be , opened at 10:00 a.m. Auqust 16 , 2002 at the Andover City Hall. , MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 16th day of Julv , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER A TIEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ; @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 j FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato4V FROM: Scott Erickson, City Engineer SUBJECT: Approve Consultant/02-22/Sanitary Sewer Study-Rural Reserve Area (Supplemental) - Engineering DATE: July 16,2002 INTRODUCTION Consultant interviews are being held on Monday, July 15, 2002, for the selection of an engineering consulting firm to prepare the sanitary sewer study for the rural reserve area. A recommendation will be provided to the City Council at the meeting. Respectfully submitted, dcif~ Scott Erickson ([!) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Dana Peitso, Human Resources Manager SUBJECT: Acknowledge Resignation of Public Works Department Employee DATE: July 16,2002 INTRODUCTION This item is in regards to acknowledging the resignation of Randy Wesp from the Public Works Utilities Department DISCUSSION Randy Wesp, a City of Andover Public Works employee of 3 years, submitted his resignation effective Friday, July 12,2002. Mr. Wesp has been working in the Public Works Division, Utilities Department. ACTION REOUESTED The City Council is requested to acknowledge the resignation/retirement of Randy Wesp. Respectfully submitted, Af!~~ Dana Peitso @. "\ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat~ /.. Will Neurneister, Communit Development Director Uf.v-- FROM: Courtney Bednarz, City Plann~ SUBJECT: Public HearinglVacation of Drainage and Utility Easement/3336 South Coon Creek DR/Mike Caron - Planning DATE: July 16,2002 INTRODUCTION The City Council is asked to renew the approval of a Vacation of Drainage and Easement That was approved in 1999 but has since expired due to inactivity. J DISCUSSION Please find the report and minutes from the August 3,1999 Council Meeting attached. No physical circumstances have changed and the city should allow the vacation of the easement. ACTION REOUIRED The Council is asked to approve the proposed vacation of easement. Attachments Resolution Applicant's Letter Lot Graphic August 3, 1999 Staff Report August 3,1999 Council Minutes Cc: Mike Caron 3336 South Coon Creek Drive / CITY OF ANDOVER / COUNTYOFANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION GRANTING THE VACATION OF EASEMENT REQUEST OF MIKE CARON TO VACATE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT OF LOT 6, BLOCK 4, CREEKRlDGE ESTATES, 3336 SOUTH COON CREEK DRIVE NW (PIN 29-32-24-41-0050). WHEREAS, Mike Caron has requested to vacate a portion of a drainage and utility easement located on Lot 6, Block 4, CREEKRlDGE ESTATES, legally described as follows: The westerly 5.00 feet of the easterly 10.00 foot of the drainage and utility easement parallel with the eastern boundary of Lot 6, Block 4, CREEKRlDGE ESTATES, Anoka County, Minnesota; except the northerly 10.00 feet ofthe drainage and utility easement parallel with the north line of said lot; except the southerly 10.00 feet of the drainage and utility easement parallel with the south line of said lot. WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and , / WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested subject to the following condition: I) That the request is subject to a sunset clause. If the City Council determines that no significant progress has been made within the first twelve rnonths from the approval date the resolution shall be null and void. Adopted by the City Council of the City of Andover on this _ day of 2002. CITY OF ANDOVER ATTEST Michael R. Gamache, Mayor Victoria V olk, City Clerk I -?-- l<"-lt".:" \- ~ kV"-< C" \-C ec,~~ ()wV\ r 'AD\- 't:~ of- 't,v~S' \- Q.\o,p K n c v.l "'-<< OJ 1 ~ ('u d. (;\,)~~ r- \"01'1 .-\-0 ~~~ ~ S> e. ~ \..Jc..v~c'J -\-~\\::J -t, ~ ' ""c.V\~~ ,^",\r.-Q... 0~re>~ , / . / -""3- -- -- __ ..-6...........t-...I"--"" '-'- '- '- )rded plat thereof, Anoka County, Minn .... J tr;'"1 S' i f'r; 0 to; C/..-, l..-J' 0 '-.... 1V'~ /tV ~ .evation ...... .eva Llon )f . 'a ',nage , / S 7 'r) I if E.L.= 1..= g7g,C-~ - -Ie: 7 . - t> ....1--- . P012..710N Of lng r- '--} 10.2 "[ /I"SE ItAr.:N~ " -' TO B~ 0!Cl17E-V . /v.;' / \ : I , :yfb \J ,I ~. \9 ~, , \V; 00 "1:' ~/ I \. ~'~ \J, . '<() \ ,ry ~- I} \~/ -tf- \. \Pl\ -- 1\ " \ ,,, ", , , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: AUl!ust 3.1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Item Planning ITEM NO, John Hinzman, Vacation of Easement 99-04 City Planner 3336 So. Coon Creek Dr Mike Caron Request The City Council is asked to hold a public hearing to vacate the western 5' of the eastern 10' drainage and utility easernent for Mike Caron in order to build a third stall onto an existing garage. The property is located at 3336 South Coon Creek Drive, Lot 6, Block 4, CREEKRIDGE ESTATES (PIN 29-32-24-41-0050) and is zoned R-4, Single Family Urban. / Staff Review The city requires a ten-foot easernent (5' per side) along the side yards of urban residential lots absent of municipal trunk lines. The proposed easement would be consistent with similar urban lots not containing a municipal trunk line. Staff Recommendation Staff recommends approval of the vacation of easement, subject to the conditions of the attached resolution. Attachments . Resolution for approval . Area location map . Site location map . Vacation of easement application . Notice of public hearing I -s-- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R167-99 A RESOLUTION GRANTING THE V ACA TION OF EASEMENT REQUEST OF MIKE CARON TO V ACA TE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT OF LOT 6, BLOCK 4, CREEKRIDGE ESTATES, 3336 SOUTH COON CREEK DRIVE NW (PIN 29-32-24-41-0050). WHEREAS, Mike Caron has requested to vacate a portion of a drainage and utility easement located on Lot 6, Block 4, CREEKRIDGE ESTATES, legally described as follows: The westerly 5.00 feet of the easterly 10.00 foot of the drainage and utility easement parallel with the eastern boundary of Lot 6, Block 4, CREEKRIDGE ESTATES, Anoka County, Minnesota; except the northerly 10.00 feet of the drainage and utility easement parallel with the north line of said lot; except the southerly 10.00 feet of the drainage and utility easement parallel with the south line of said lot. WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested subject to the following condition: 1) That the request is subject to a sunset clause. If the City Council determines that no significant progress has been made within the first twelve months from the approval date the resolution shall be null and void. Adopted by the City Council of the City of Andover on this 3rd day of August 1999. CITY OF ANDOVER ATTEST J.E. McKelvey, Mayor Victoria V olk, City Clerk -,- , Regular Andover City Council Meeting Minutes - August 3, 1999 Page 4 APPROVAL OF MINUTES . July 20, 1999, Regular Meeting: Correct as written. Motion by Jacobson, Seconded by Ortlel, the July 20 Minutes as presented. Motion carried unanirnously. ~ PUBLIC HEAR/NG: VACATION OF EASEMENT/3336 SOUTH COON CREEK DRIVE/CARON Mr. Carlberg explained the request of Mike Caron to vacate the western five feet of the eastern 10- foot drainage and utility easement in order to build a third stall onto an existing garage. Staff is recommending approval. Mayor McKelvey opened the public hearing. 7:44 p.m. There was no public testimony. Motion by Jacobson, Seconded by Knight, to close the public hearing. Motion carried unanimously. Motion by Jacobson, Seconded by Knight, the Resolution as presented by Staff. (Resolution R167- 99 approving the variance) Motion carried unanimously. plJ IC HEARING: AMEND ORDINANCE NO.8, SECTION 7.03, SPECIAL USES Mr. Carlber oted the Council request to prepare an amendment deleting the provision in the Zoning Ordinanc at allowed two-family homes in the R-4 and R-5 zones by Special Use Permit. Mayor McKelvey opene Bill Hupp, developer of one of the ojects considering town homes, asked what impact this will have on his development. His property 1 urrently zoned R-l. Mr. Carlberg stated he discussed this with Mr. Hupp earlier. Mr. Hupp is proposi a PUD with three- to four-unit buildings. That would be done under a separate provision or a rezo . g to allow that density. He didn't think this arnendment would have an impact on that propose evelopment. Motion by Jacobson, Seconded by Johnson, to Motion carried unanirnously. 7:49 p.m. Councilmember Ortlel wondered if this proposal is sufficient since higher nsity developments are also allowed under a PUD. Attorney Hawkins explained the standards under flexibility, plus specific criteria are needed to allow that density. Motion by Jacobson, Seconded by Ortlel, the ordinance as presented. Motion carried unam usly. -7- @ 1 CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Public Hearing - Extend the Term of Mayor DATE: July 16, 2002 INTRODUCTION The Council reviewed additional background material regarding this item at the May 21, 2002 meeting and decided to hold a public hearing on July 16,2002 to solicit resident views and opinions on this proposed ordinance change. This item was originally discussed and advanced at the 2002-03 Council Goal-Setting workshop. DISCUSSION As requested this item was advertised on the City's website and was publicly noticed as required in the City's legal newspaper. My office has received several inquiries from the public, with residents indicating no strong feelings against making this proposed change. Under state statute, should Council wish to rnake this change effective for January 1, 2003, the attached ordinance must be adopted no later than August 5, 2002. Attached, please find a copy of the state statute specifying the mandated time frame, along with previously received background materials. ACTION REOUIRED If Council wishes to make this change, the attached ordinance must be adopted no later than August 5, 2002 to comply with state statute. \ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE EXTENDING THE TERM OF THE MAYOR OF THE CITY OF ANDOVER FROM TWO-YEARS TO FOUR-YEARS. The City Council of the City of Andover hereby ordains: The term of the Mayor shall be extended from a two-year term to a four-year term. This change will become effective on January 1, 2003. Adopted by the City Council ofthe City of Andover this day of , 2002. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria Volk - City Clerk ",..." , , -...J '~ " Minnesota Statutes 2001, 412.022 . Page 1 ofl II 1 \ Minnesota Statutes 2001. Table of Chapters - \ Table of contents for Chapter 412 ~ 4~2.022 counci~ may provide four-year term. , Subdivision l. Procedure. The council may, by - ordinance, establish a four-year term or reestablish a two-year term for the office of mayor commencing with the ensuing term, l .. -.'J except that in a standard plan city which establishes a ~ four-year term for mayor, the first mayor to serve a four-year term shall be elected at the first election when the clerk is not to be elected. In any case the ordinance shall not affect ~ the term of the mayor elected in the year in which it is adopted unless it is adopted at least four weeks before the closing date for the filing of affidavits of candidacy for such election. j Subd. 2. Repealed, 1976 c 44 s 70 -- ., ..., Subd. 3. Repealed, 1976 c 44 s 70 , - HIST: 1967 c 289 s 16; 1969 c 238 s 1; 1973 c 34 s 3; ~973 c 123 art 2 s 1 subd 2; 1976 c 44 s 22; 1984 c 655 art 1 s 64 :! , Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. II , I , ;i I . ;:::~ ~ 1 ~~~ 1-~- :Ypih~ /0, 2t/O-z.- I , , (IV CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Consider New Ordinance Setting Term of Mayor - Background Information DATE: May 21,2002 INTRODUCTION At the May 7, 2002 Council rneeting, additional information was requested to assist the Council in discussing whether the term of Mayor should be extended from 2 to 4 years as allowed pursuant to State Statute 412.022. DISCUSSION With respect to underlying arguments that the Council may wish to consider in extending the term of Mayor from 2 to 4 years, the following points are presented for Council consideration: . Would bring greater consistency between the Mayor's term of office and Council member terms, which are already established as four-year terms. . Does not affect the system of governance currently in place for the City of Andover; extending the term of office for the Mayor does not confer additional voting rights, authority or other privileges to the position. . A longer term provides the Mayor's position with more time to focus on the substance of City issues without the concern of running for office every two years. . Time and expense of more frequent campaigning may deter some candidates from filing for office. Avoids the added expense of campaigning every 2 years for the same seat. . Provides for continuity on outside boards the Mayor may serve on. Outside Board appointments can be helpful to the City and if a new Mayor is elected every two years it usually takes a year to become familiar with City issues and if selected for a board the Mayor's tenure on the board could be adversely affected if he/she were not re-elected for an additional two-year term. " . Similarly, a two-year term could be detrimental to the Mayor when trying to be appointed ' "- to a board if the organization wants a longer term commitment from the standing Mayor. . Provides the Mayor with additional time to accomplish goals set forth during a campaign. The learning curve for the Mayor may be higher than a Council Member because of the added responsibilities and the first year of the term is usually dedicated to becoming familiar with the new role's duties and responsibilities. Additional information is attached to this report and was provided by the cities of Eden Prairie, Minnetonka, Plymouth, and Ramsey. Each one of these cities researched the question of whether to extend the term of the Mayor, and in each respective situation the change was made, either by ordinance or Charter amendment to extend the term of Mayor to four years. In review of the attached survey conducted in 2000 by the City of Plymouth, the trend appears to suggest that larger, growing cities prefer a four-year mayoral term. Underlying values that supported this change in those respective communities appear to be related to perceptions that a four-year term would allow for greater political stability, enhanced positional effectiveness and improved continuity and consistency in addressing City issues. ACTION REQUIRED Council is requested to consider whether this Council Goal-setting item should be advanced to the next stage of preparing an ordinance for Council adoption at the June 18,2002 meeting. '\ np"tfUlIY ,ubmitted. ( ~ fiL- ~. / !i4:- :J<:!~ ~bhn Erar . J MEMO , <"\ , MAY 2" 2002 CITY OF PLYMOUTH CITY OF ANDOVER , 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: January 5, 2000 TO: Charter Commission FROM: Laurie Ahrens, Assistant City Manager 1,1-/ SUBJECT: Mayor Term of Qffice The Plymouth City Council has requested that the Charter Commission study a possible charter amendment to establish a four-year term of office for t~e ~ayor position. The term of office is currently two-years, while Councilmember terms .are four-years. Following is a table indicating the mayoral term of office in a number of area communities: / , , rlll'Jilltif':Jrl J J, 'DU'~ ., _. ..., " "-~ (";">~' ""'":"'; . ~ R _~ \ll U ~::~~I_,)l .~) ((d \ r i IT'- '-'"YhenCity of. B(&omington moved from a two-year to four-year term for Mayor through " '~L I " a charter ~~Qiment that went to the voters in November 1994. The City of Burnsville changed its! a or term from two to four years by unanimous Council adoption of an l~ '~'.:,:". ,;Oi:aiffiilice~o ing a public hearing in 1999. Minnetonka changed its Mayo. r position , ti-l:rvUi':\,\ i(rrU" . . .::.........ri<>m-twe4e..{ou years through a charter amendment that went to voters in 1991. Attached is information generously provided by Minnetonka City Attorney Desyl Peterson containing the entire study and history relating to their charter change. The original Plymouth charter established a four-year term of office for the Mayor position. The primary discussion on this issue at the time was that it would be possible for the voters to change a full majority of the Council (4) at each election. ' The Charter Commission should review this information and decide how to proceed with study of this issue. Staff can do additional research or the Charter Commission could hear testimony on this issue from past/present Mayors, City Councilmembers, and the public. \ ~.ri~~ . <~. .. . (. RECOMMENDATIONS FOR THE MAYORAL TERM 375 . , MAYORAL TERM STUDY COMMITTEE Gen'l & Spec. Memo 5-1-89 / CITY OF EDEN PRAIRIE, MINNESOTA MAY 1989 Whether the term of office for the Eden Prairie mayor should be extended from two years to four has been the focus of study and discussion for the Mayoral Term Study Committee over the past two months. Ramifications from such a decision have philosophical and operational importance. Arguments to retain a two-year mayoral term are valid. After considering the issues surrounding four- year terms, Committee members found the reasons for extending the mayoral term to be more compelling. For reasons stated throughout this report, the Committee recommends that the City Council adopt an ordinance this year which establishes the mayoral term t~ be four years. The Essential Issues: Under the statutory Optional Plan B (council-manager) form of government which Eden Prairie operates, a city council is comprised of a mayor and four councilmembers. The mayor serves a two-year term and councilmembers have stagged four-year terms. With this plan, voters have the opportunity to change the majority of a city council every two years. Duties and responsibilities of a mayor are substantially the same as other members of the council. All councilmembers and the mayor are elected at large. The mayor's vote counts the same as that of any other councilmember's, and the mayor does not have any veto authority. Mayors perform many ceremonial functions. Most of the mayor's obligations are technical in nature and done on behalf of the council: the mayor presides at council meetings, signs legal documents, and has titular responsibility for some state and federal laws. A two-year term makes the position of mayor different from other councilmembers and provides a logical opportuni~y for the mayor to assume leadership on the council. Nothing in the structure of this system, however, directly establishes this leadership. What distinguishes the mayor's office is largely symbolic. - Several advantages would exist if the mayoral term were extended to four years. These benefits, which will be discussed more fully below, include greater stability and continuity on the council, fewer distractions from constant campaigning, and an improved quality of decision-making. Given that the mayor has no real additional authority or power, the term of office should be equal to that of other councilmembers; Essentially, the Committee focused on a few questions. What are the benefits to voters to be able to change the majority of the council every two years? What advantages could be realized with a longer mayoral term? Is the community better served by a longer mayoral term'when compared to the ability for the voters to change the direction of the council more frequently? Primary Advantages of ~ Four-Year Term: A two-year mayoral term satisfies a political philosophy that opportunities for major changes should be frequent. Another, equally valid philosophy holds that responsible governance results from persons who are elected tB offices with more "secure" tenure. One need only look to the federal system with two-year representatives, a four-year president, and six-year senators to see both of these lines of thought at work. The / following 'advantages derived from" a four-year mayoral term would better serve the Eden Prairie community. '. '. " . . .. ~ .. , ..':.);f!.~i ':".-'~:'~~":'~ . ;P: ". "I..~ '. ':. !' . ' ,~,,' . - 2 - , " " 1) Avoid Disservice to Community ~ Frequent Change: Having frequent - i.e., two year - changes on the council introduces possible volatility into the council's business. Volatility may result in short-term time-frames and lack of resolve to carry out decisions. Over time, council actions may be inconsistent. Consequently, effective policy-making and efficient service delivery could be impaired. . 2) Continuity: Any person elected to a city council takes several months to learn what is involved with his/her position. The community benefits from a councilmember's ability to use his/her experience and historical knowledge gained on the Council for decisions which need to be made. Having the potential for a mayor who may serve only one two-year term deprives the community of these advantages of continuity. 3) Improved Quality of Decision-making Process: The quality of a decision-making process is affected by the environment in which the decision is made. Having continuity, having enough time to see policies and programs implemented, not having to be concerned about how actions will affect an election campaign which starts up again within a few months, all will help the mayor serve the community more effectively. 4) Avoid Distractions of Frequent Campaigning: No Sooner does one get elected to be mayor than one looks ahead another 16. _ 20 \ months for an election campaign to begin again. Campaigning can take a significant amount of time away from the b~siness of the Counc il . This amount of time has increased as the City's population and the amount of money spent on mayoral campaigns have risen dramatically. Some persons believe that this constant campaigning would make one more inf1.uenced by . popularity than what is good policy. A four-year term would permit a mayor to focus on community issues instead of being distracted frequently by the pressures of an imminent election. 5) Mayor's Voting Power is Equal: As has been mentioned before, the mayor's powers are not that much different than his/her colleagues on the council, particularly when it comes to voting on decisions. Given this equality, why should the mayoral term be any different than that of other councilmembers? Why should she/he have less time to act on and accomplish a campaign agenda than any other councilmember? The Committee could find no compelling reason why the mayor should be treated differently. 6) Change Well-Received in Other Cities: As part of its research, the Committee sent a short survey to several metropolitan communities which have switched to a four-year mayoral term. Of the eleven communities responding, all but one mentioned that the longer term had been well-received; public reaction was minimal (if any); and no negative impacts were identified. In the remaining community, a small outlying city, some . unfavorable public response came as a reaction to the incumbent rather than the concept of a four~y~ar mayor. I 'jtf . ,~ ..> '.,/; .- - 3 - /7.'( , . .' ' , 7) Drawbacks Based on Personality, Not Term: In their survey comments, respondents mentioned only one negative result which could come from a longer term of office: a city would face the possibility of having a poor mayor for four years instead of two. In reality, this potential exists for anyone else elected to serve on the council. Thi s drawback stems from personality issues rather than structural ones regarding a four-year term. 8) Elections Send Messages: While a change of the majority of a Council is possible at every election, such wholesale changes rarely occur in actuality. If two council seats changed during the non-mayoral election year, voters would still be sending strong messages to the other councilmembers that change is desired. Public Comment: Given the sixty-day period in which to prepare this report to the City Council, Committee members relied on their own experiences, observations, and discussions as well as responses to a survey of other cities. Committee members could not identify how to gather meaningful and valid public comment during its study period. Council may receive public comment during its consideration of an ordinance to establish a four-year term. Attention should be given so that the comments relate to the concept of a four-year term and not to the incumbent mayor. How To Change The Term: The City Attorney advises that the only way a statutory city such as Eden Prairie may change the mayoral term is by ordinance. Statutory authority for an advisory or binding referendum on this matter does not exist. The ordinance would be effective for the next election scheduled for / the year after which it was adopted. For example, an ordinance adopted in 1989 would affect the election in 1990; if it were adopted in 1990, it would apply to the 1992 election. The Committee recommends that the Council adopt an ordinance in 1989 to extend - the mayoral term to four years. To do so'would have the mayoral race occur in an off-year (i.e., non-presidential) election. In this way, the mayoral election be less likely politicized with national issues. Additionally, the mayoral race could increase voter interest and turnout in off-year elections. The Committee further recommends that this ordinance proceed through the Council through the normal review and consideration process. Publicity should be handled through"usual channels. * * * * * * The Mayoral Term Study Committee is proud to have served the Eden Prairie City Council . We are pleased to present this report" to the Council and trust that Councilmembers will give due regard to our findings and recommendations. Councilmember Jean Harris, Chair Chuck Ruebling 10860 Forestview Circle 55344 17195 Daniel Lane 55346 Dean Edstrom Counci lmember Doug Tenpas 10133 Eden Prairie Road 55347 10005 Amsden Way 55347 Marge Friederic~s Rick Wolf 6421 Kurtz Lane 55346 . ,12520 Cockspur Court. 55347 '.,' Fred LeGrand Craig Dawson, Staff Liaison 9866 Linden Drive 55347 Assistant to the City Manager "' ./' , \:"r /~ . . , . r ':<'6- \., ORDINANCE NO. 89 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING CITY CODE CHAPTER 2, SECTION 2.02, SUBD. 2 TO CHANGE THE TERM OF OFFICE OF THE MAYOR FROM TWO ( 2 ) YEARS TO FOUR (4 ) YEARS AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1. THE CITY' COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS: Section 1. City Code Chapter 2, Section 2.02, Subd. 2 shall be and is amended to read as follows: "Subd. 2. TERMS AND TRANSITION. Two (2) Councilmen shall be elected for four ( 4 ) year terms at each biennial City election commencing in 1974. The Mayor shall be elected for a four (4 ) year term commencing with the City election in 1990". Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" is hereby adonted in its entirety, by reference, as though repeated verbatim herein. , '\ f Section 3 . This ordinance shall become effective from and ""- after its passage and publication. FIRST READ at a regular meeting of thA- City Council of the City of Eden Prairie on the I s+ day of ~UST , 1989, and finally read and adopted and ordered pu ished at a regular meeting of the City Council of said City on the /~fh day of ~O/~/11- , 1989. ATTEST: City Clerk Mayor Published in the Eden Prairie News on the day of , 1989. , ( ~ 1 Jq }~-I ~ .. .......' - - .- -- - -' 1:1..-/4/- <it{ ,~ Xi:ern #3 MINUTES OF THE .- MINNETONKA CHARTER COMMISSION MEETING OF DECEMBER 14, 1989 7:00 P.M. 1. ROLL CALL Present: Dennis Albrecht, Kay Erickson, Jane Gordon, Jim Gruver, Betty Johnson, Allen Kaufmann, Ann Kay, Barbara Link, Eugene Martin, James Rugg, Dave Shanesy, and Jim strampe. Absent (excused): Lorraine Clugg, Mary Davy, and i Lester Smith. Staff: Desyl Peterson and Kathy Magrew. Also present, Craig Dawson, Assistant City Manager, City of Eden Prairie. 2. APPROVAL OF MINtrrES FROM NCNEMBER 9, 1989 MEETING . Albrecht moved, Link seconded a motion to approve the minutes as submitted. All voted "aye." Motion carried. ;DRECONSIDERATION OF 52.03 CONCERNING THE LimGTR CJi! TllE MAYORAL, TERM.' " . " " " Craig Dawson, Assistant City Manager for the City of Eden Prairie, gave a presentation concerning Eden Prairie's process and research which resulted in an increase of their mayoral term from two years to four years. Eden Prairie appointed a study. committee to research this issue. Based on their research, they reached the following conclusions: 1) there are better ways to spend money than campaigns~ 2) the cost of campaigning may prevent some people from running for office; and 3) , shorter terms seem to create a preoccupation with campaigning. The study canmittee believed that Eden Prairie places a high value on continuity and stability which increases the kn~ledge of the person . who holds the office. The committee's final decision was that although there are a few benefits to a two year mayoral term, overall, the practical benefits of a four year term are greater. Eden Prairie published a notice for a public hearing on th!! issue and no one appeared. ') ,~ .- ".. i~ ,. ! . . -,:::,"-~"'.- . , -."~ . 4 ~-:.~-:~ ....~~ . " m.':'.~." '. :::'a .....- ~1 ~~ .~ , ,:.,' ~ ~ . ~':i;:. ~ ;;... ...'i }.~. ROher 1:. l'ctersor. August 31. 1972 ~~ Par-c ~ :a~ -~ (=) .t &~US tQ thE: 5tAb~11ty ef the nc~1r.istrat1on. ~$ (3) It c.llcn.-e till1C t;Cl de\-clop Ilnd 1l:1f\leI'Jcnt :l pror.rac a."'ld l'ol:icies ~ which can t:hen 1,C suLjcctec! to ilJlJlr(l\'ll! ('11.' disai'provs.l e.t re-election. -~.' (4) It a110\.'6 time for the officer t(\ becoI:lC !at:il1a1.' t.-ith nne! :~~ 1;7.",:,r 1tc..Jcrs:.ip :in the adtdnistrstioll of stnt" (vi1la"e or eit).) adltinis trstiot:, (S) It cl1clnatcs the "irresponsiLle: peliticnl bc:&c" syste:: ,,'hic:. is often the result of short te~ a."'ld frequent rotation in o~ficc. ((.) It facilitates treater econo!:)' bj' rcC:ucinr, the costs conco::;ite.nt ~'ith frequcnt char.!;E:s in r:ovetn::lcnt. i ei) It s1l':!'lific.c tin. task of the ,"oter cnt! is tnus concistl!t.t \=;t:h the prSneiple end' practice ef thE' shortened ballot. (~(ll:~'C!:' L:rrc:. L J.~..:'T.:tt!-;j', SOl::!) !'e:":,::i.l'tin::: OucI't:fOllB Cone!'nti!:<' tnr, Co~~titut1c~~! ~~atc ~~~~t1vc. Un1vers1~. of ~~nz~:. 1960). 7he fr::-:-: co: fm'I',::=C!"!:' c:: c. city er "ill~r.c r!.~~t t-t;ll oet:<<:-o-!r,c j\Oct ,,'uici. !,(\ir.t~ em:: actually be, consiccrcc! pros or cc:':s C:ld \/'1-.ic11 ten:- is ":::OS: cj:?=ci-=icti:. '::.c roJ€: ~ncl pO"w(:rs or ti.E. t:~)'or \:.'otilc..t:?~n be.. ~ rector. -nr. t.._~ "'-..' r~_.....C" CO-f"'~.It...../,.... "r rr..t.....:-... ... ro,...,._....t....._ ....e......... ~~.r --'''''s).' 'e-t .1. \,0. 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Lool:ll':r: ~t;~~~ c.:.. t~H' ::~tcl t;~~:.. t :J.-:rc-.yc.::= =z.}'or=--1 =C=:JC l1:'C fc;,~ ~::;:: o!tc:; i:-. c:;:':;1ci:!.-~""t~~"icc.:" ci~::..t:::..:i ~,:..:: t~(! .:ot:::--rc.z.= ~ :::>=iSZioil cities, .,\. one. =-::h:: cc:;:.lt:~e ::ha: ~oage= :e.;:= arc US~.:l il~ cz"scs vIler€: tIle 1:D.lIyor ... _ ';.'. or =)'or-col::lc;.l exerd.se tha"'=:d:U.strativc a:::: e:::c:...t1;-l!. dut:i~s 1!.Ild" ,. .'. t'l.'O-Ycc::, tarms aI'e CO:!:IlO!l :1.:\ =scs \There b.ll eppointed o~':icic:.l ,assu.mes, . , the du:1.es cf car::..~ out' e:-.eC'..lti\"c =d ~~;:ti.Ilis:r~ti.e cluti6.s nncl pO~ic:es,~.~~:', ..., .. ;';e ho;>e that this t7ill' provicic you \:ith SOlle =gu:::c::ts ~o cousi'::er llnd '.~'.:'~. '. ...' thus serve to answcr )'our inquiry. If ve can be of ad..;it.ionl'..!. he!.r. ....:,';','.' . " 1 1 1 . -: ....:, ,.' .. p ease at us :ncrw. .... ,', ,. .:.,,"_,;" "'::'" ' : .. ... . ~. t;: .~~~~::l\ .:-.~~~~~?i-.; Sincerely...;... . , ~.,' > ",:.: :,i:=" ,.; ".:: ~ :j.."; . :,~ : " e~fg~f~:\~~f~~j . . : .,. - '''. ~ : .. ,....-.,.. ',:' ~;.~:.:;;~;~~::1~7i:~:;:~~ Barbara ICrUlICl i:..:' . ..... j . ":" 0":' . "": .. 0.. .'!I'..~ ~-,"L.".""" ;-...r.a..,,=.~,..l.'~ .. .. ... . ":,....... .#"0:....... ...:.1.~-_'"';'1'I\.oO.'!l'..:--..,........~;:J Research Assistant ." ,:;- ~. ;' :.."'._,._...'..,,,.,f}Jr.b1,~'.~q.;:.;.{'"";.I1;, , " . .' ' . - '.. "::,~'.-':'\ ,,:~.:~:'" '.. "~~~. ':~<~:~:~'~:;L~~',::'i,: .:f;:r~~~~t~t~~;;~~~ nI:..st:. ..." ... ... ~.~ -:,.' :. J.=--o. .,. -.. ....... .,'if~' .~h-;':-..-","'. '1~=.'(J~:' ~ j - \ I .J , " General election will include charter amendment . The Minnetonlla Charter . Minnetonka Council Chamber to dis- Commission is asking residents to cuss the proposal, The forum will also consider whether a change should be be televised live on cQble channel 34. mQde in the City Charter, which is the listed below are sOI,'e reasons in Citt's constitution. The Mayor presently lavor of the proposal: serve:; a two-year term and is elected . A longer term provides the Mayor at every municipal election with ol'1e at with more time to learn the Job end 'large Council Member and two ward accomplish goals, Council Members, The Councjl . The Meyor would have greater. time , Members serve four.year terms, to focus on the substance 01 matters / On Tuesday, Nov, 5, voters will be without the concern of running-for given the opportunity to vote on re.election. whether the ~llyor's term should be . The time and ell;pense of more increasecS to four years beginnll'1g with .. the 1993 election, Thi:; would mean frequent campaigning may deter good the Mayor and at large Council candidates from filing for office, Members would be, elected at one . The revised election schedule municipal election and the ward eliminates the advantage that two ward Council Members would be elected at Council Members and one at large the following muniCipal election. member would otherwise have over the The Charter Commission and the other three members by always being league of Women Voters have able to run forMayor from a safe seat, scheduled a public forum for Thursday, Some reasons In OPPOSition to the Oct, 2/1, 1991. at 7 p,m, in the proposal ere the following: . . Under the present system, a full majority of the Council (4) can be changed at each elel:llon if the public does not like the Council's actions. . A shorter term makes the Mayor - more accountable to the people. . The Mayor is the City's leader, and tl:1e people should have the ability to remove a "bad" mayor more QUickly. . The revised etection schedule " eliminates a person's option to choo,se - between running for a ward position . ClncS an at large pOSition at eCllch municipal election. The Charter Commission encourages all voters to attend the public forum and to vote On this sigr:l\~~ntlssue, ' ---------- . -- - J HN-l::J;)-'::;""'"'' .l;:......,J ."'.-.--:.... ---- -- ... . , , .' Public forum scheduled to consider potential c~arter amendment On Tues. NQv, 5, Minnetonka \IOters Proposed Transition to a may vote on whether the mayor's term 4-Yeat Mayoral leon Should be Increased from two to four years, beginning with the 1993 ele,ction. '91 '93 '95 '97 '99 In recent years several suburban CI!leS Mayor 2 yr. 4 yr, 4 yr. - Including Edina. New Hope, 51. LOUIS - Park and Eden Prairie have changed At I.Jlrgv 4 yr, - 2 )'1', 4 yr, - from two- to four.year mayoral terms, Wayzate and Crystal have three-year At Large - 4 )'1', - 4 yr. - terms. and Hopkins, Golden '(alley end Ward 1 4 yr. - 4 yr. - 4yr, Plymouth use lWl)oyear terms. Presently the mayor In Mlnnetonka Serves e two- Ward 2 4 yr. - 4 yr. - 4 yr. year term and is elected at eve~y Ward 3 - 2 yr. 4 yr. - ~ yr, municipal election on a ballot WIt" one at large and two ward council members. Ward 4 - 2 yr. 4 yr. - 4 yr. Minnetonka council members serve four- year terms. (Minnetonka Community Center) to Because there are arguments on discuss the proposal. The forUm will both sides of the issue; the Minnelonka also be televised live on Cable Channel Charter Commission, a fifteen-member 34. The forUm's purpose is to further body appointed originally for the purpose acquaint the pUblic with both sides of of creating a City Charter and n~ , . the mayoral term issue, The public is , ' responsible for reviewing anti reVISIng It, invited to attend. has recommended that citizens Should Penel members experienced in city be able to decide the mayoral term gDvernment will discuss their views and issue at the upcoming municipal answer questions from the audience. election, The commission has been Guest panelists are Karen Anderson, reviewing this issue for approll;imately Minnetonka Council member at large; two years. An article discussing the , I>hyllis McquaId. former Mayor of St. arguments for and against the POtential ' Louis Park and Stete Senator: Barbara Change was felltured In the September link. Minneton1<a Chart~r Commission Minnelonka Mr!mo, Chair: Stan Pesl(ar. General Counsel, The commission also studied League of Minnesota Cities: Larry methods of Implementing the four-year Bakken, Mayor of Golden Valley, Vice ' term and has made a prPPOSal for the President of the League of Minnesota transition if the Droposed c;harter Cities. Professor of Law and Public amendment is adopted. II in\lOlves 8 Administration at Hamllne UnIversity. signllieant modification to the current The forum will also create an avenue for muniCipal election format. EssenUelly, residents to e;t;press opiniol'lS on both 'the mayor end two at large council Sides of the Issue. members would be elected at one If VOlers have Questions about the municipal election and the four ward prDPosed charter amendment or Its council members would be elected at suggested Implementation, they may the following election. The accompanying contact the Legal Department, 939- table Illustrates how the prOPosed 8200. or they m!l)' leave a message for municipal eJecUon format eh'II1ge WOUld Charter Commission Chair Barbara Link, . ba Implemenled., The Charter Commission's role is to r Public Forum-Charter Amendment Inform voters of the proposed charter amendment regarding tl'1e mayor's term Thursday, Oct. 24, 7 p.m. alld modified election format. The commIssion and tlie Leagua of Women Counclt ClIamber I Voters will be hosting a pUblic forum on Mlnnetonlla Community Center Thurs. Oct. 24, 1991 at 7 p.m. in the Minnetonka City Council Chamber' @ \ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John E"". City Adnllni_t~ Scott Erickson, City Engine FROM: Jim Dickinson, Finance Directo~ SUBJECT: Public Hearing /CDBG Funding Reallocation DATE: July 16, 2002 INTRODUCTlQN The recently completed Senior Center remodeling project was completed under budget and $25,529,86 of unused CDBG funds is potentially available for a qualifying CDBG project within the City, To reallocate CDBG funds the opportunity for public comment through a public hearing is required, DISCUSSION The Senior Center remodeling project budget was originally estimated at $75,000 ($55,000 CDBG and $20,000 City General Fund), and contemplated all the work being contracted out. To facilitate timely completion of the project, the project was completed largely by the Public Works Department and supplemented with contractual services at a total cost of $56,533,07, yielding a total project savings of$18,466.93, Of the total project costs, $29,470,14 was eligible for CDBG funding with the remainder allocated to the City contribution, $27,062,93. The City contribution is provided for using a combination of $7,062,93 in the 2002 Senior Center Budget and $20,000 previously authorized for the project in the CIP, The remaining $25,529,86 in CDBG funding is eligible for reallocation to another qualifying CDBG project within the City of Andover, provided that it can be completed and paid for by December 31, 2002. City Staff have reviewed the reallocation process and discussed other qualifying CDBG projects within the City that could be completed and paid for by December 3l, 2002, Staff recommended that the Andover Sewer Study included in the 2020 Comprehensive Plan be authorized as the project. The Engineering Department is committed to allocating the time necessary to complete Mayor and Council Members July l6, 2002 Page 2 of2 the project with a consultant by December 31, 2002. Please refer to the attached request for proposals (RFP) sent to various consultants for details, The Finance and Engineering Departments initiated the reallocation process with Council ratification and scheduling of a public hearing at the June lSth Council meeting, The "Notice of Public Comment & Public Hearing for the City of Andover Funding Reallocation" is attached. If the Council approves the reallocation, City Staff will present the request for final approval at the Anoka County HRA July 23, 2002 meeting. BUDGET IMP ACT This is an opportunity for the City to fully leverage available CDBG dollars for a project that would otherwise need to be funded intemally. ACTION REQUIRED J The Andover City Council is requested to conduct a Public Hearing and to subsequently approve the reallocation of CDBG Funds to the Andover Sewer Study included in the 2020 Comprehensive Plan. - Attachment NOTICE OF PUBLIC COMMENT & PUBLIC HEARING I FOR THE CITY OF ANDOVER FUNDING REALLOCATION Notice is hereby given that the City of Andover will receive public comment on the reallocation of Community Development Block Grant funds in the amount of $25,529.86 from the 200l Senior Center Rehab Project to a 200l Andover Sewer Study included in the Comprehensive Plan. The objectives of the Sewer Study will be available for citizen review during office hours at the City of Andover until July l5, 2002. Persons wishing to review the objectives should contact Scott Erickson, City Engineer, at 763-767-5l30 between 8:00 a,m, and 4:30 p.m. or written comment may be submitted to City of Andover; Attn: Scott Erickson, City Engineer; l685 Crosstown Boulevard NW, Andover, MN 55304, A public hearing is scheduled for July l6, 2002 at 7:00 p,m. or as soon thereafter as can be heard at the Andover City Hall. The hearing is an opportunity for the public to comment on the reallocation of funds, Persons wishing to testify are requested to contact Scott Erickson, City Engineer, at 763-767-5130. If you need an accommodation, such as an interpreter or printed material in an altemate format (i.e" Braille or large print) because of a disability, please contact the City of / Andover 763-755-5100. TDDiTTY 763-767-5154. ~()~ Victoria V olk, City Clerk / J City of Andover, Minnesota Trunk Sanitary Sewer Study REQUEST FOR PROPOSALS Prepared by: City of Andover Engineering Department 1685 Crosstown Boulevard NW Andover, Minnesota 55304 / June 2002 I. Introduction II. Scope of Work III. Proposal Requirements IV. Consultant Selection / I. INTRODUCTION / The City of Andover, Minnesota, is a growing community located in the central part of Anoka County. The current population is 26,000 with approximately 300 new homes being added each year, The City's Comprehensive Plan anticipates the population to be 39,000 by 2020. As a stipulation in the Metropolitan Council's approval of the City of Andover's Comprehensive Plan, the City is required to identify and include an additional 1000 buildable acres (minimum) into the City's metropolitan urban service area (MUSA). In order to identify the location of the additional land to be included within the MUSA the Andover City Council has authorized the preparation of a Trunk Sanitary Sewer feasibility study and report for two study areas, The development of this information will assist in the fmal planning and preparation of documents for the inclusion of the additional area(s) into the MUSA, In support of the City's review of this issue, the Trunk study will analyze two potential 1000 acre locations and each of their peripheral areas to determine the feasibility of including a part or all of the identified study area(s) into the City's MUSA. (See attached Rural Reserve map)' The objective of this request is to select a consulting firm to prepare a Trunk Sanitary 'sewer feasibility and final report(s) to analyze and identify future capacity bottlenecks and required upgrades (if needed) to the existiol! sanitary sewer system relative to each of the two study areas, An additional component of the analysis will identify and address the future Trunk Sanitary Sewer extensions to each study area(s) required for the City's / new growth planning and ultimate build out. This part of the study will identify and layout future trunk extensions, potential sanitary sewer lift station locations and provide cost estimates and recommendations on changes to the sanitary sewer trunk fees currently charged by the City as it relates to each study area. The Trunk Sanitary Sewer Study is intended to facilitate the City's Comprehensive Plan and determine which study area(s) will be included within the City MUSA boundary. This will be accomplished by: .:. Evaluating the existing sanitary sewer infrastructure for future capacity upgrades. This evaluation shall address the ultimate build out of the community based upon the current Comprehensive Plan and the potential inclusion of a part or all of either study area or combination thereof. If improvements to the existing sanitary sewer system are identified then a complete tabulation of the scope of each improvement, estimated costs of each improvement and anticipated time frame for each improvement shall be developed, .:. The study shall evaluate each of the two identified expansion areas (Blue, Green), The evaluation shall include: identifying the location and timing of trunk sanitary sewer extensions into each area, estimate the costs of the trunk extensions, identify potential sanitary sewer lift station locations, calculate a new trunk sanitary sewer rate (trunk fees) and provide all of the data necessary for a complete evaluation of this issue, Also, the analysis will need to evaluate the / sanitary sewer infrastructure needs if only a portion of each area were to develop. The feasibility of a scenario such as this will also be included in the / comprehensive evaluation, .:. Evaluate and identify the need and feasibility of extending the CAB interceptor into the City of Andover, .:. Upon City Council selection of the expanded MUSA area a Tier II Sanitary Sewer Analysis shall then be prepared for that area, (See Attached Definition for a Tier II Study) .:. Provide a complete narrative report, information tables and GIS mapping to accurately define the proposed improvements, The City of Andover will provide background data to assist the consultant in the development of the study, II. SCOPE OF WORK The following is a list of the minimum work required under this contract. If the consultant feels that there are additional tasks and/or elements that would be of substantial benefit to the City they should be identified separately from the RFP response. Any elements added will need to clearly define the scope of work and related expense and will not be just an extension of the work identified within the RFP. The selected consultant will be required to prepare a final work plan for the City on conclusion of the / RFP process and before proceeding with contract tasks. The consultant will be required to complete this study according to the following time line: July 17, 2002 - Consultant Starts the Project; September 15, 2002 - Consultant has completed the feasibility analysis; October 15,2002 - after City Council review any modifications or adjustments to the feasibility report are made; December 1,2002 - Final Report is Complete; January 15,2003 - Tier II Report is complete and Comprehensive Plan Modifications have been made and are submitted to the Metropolitan Council for review, A. DATA ACQUISITION The selected consultant will identify the information and data needed to accomplish all facets of the planning effort, will search out and evaluate the information and data that is already available for use, and will be responsible for collecting and/or developing any additional information required to accomplish this study, , Information known to be available which the consultant should review and utilize as appropriate includes: - Sanitary Sewer Rate Study (H.R. Green/Sept., 1999) - GIS Sanitary Sewer Line Work (provided to Selected Firm) - Andover Sanitary Sewer System Manual - Comprehensive Plan Chapter Nine (Sewer Chapter) / - 1000 Acre (Buildable Area) Expansion Map I C, PL~GFACTORS Upon completion of the Trunk Sanitary Sewer feasibility portion of the study a Final Report, Tier II Sewer Study and an update to the sanitary sewer section of the City Comprehensive plan (Chapter 9) shall be prepared. The planning time frames utilized for the City Comprehensive Plan (including ultimate build out) shall be carried forward within the plan updates. E. PL~G OUTPUTS The consultant shall provide a detailed sanitary sewer feasibility analysis for each 1000- acre (Blue and Green) study area or combination thereof and provide a report w/maps on the feasibility of extending sanitary sewer to either location or portions of each study area, Once the boundaries of the new urban service area are identified and approved by the Andover City Council a final report, tier II sewer study and an update to Chapter 9 . (Sewer Plan) ofthe City Comprehensive Plan shall be provided. The consultant shall provide a written report addressing all topics identified within this RFP, Draft reports shall be presented as necessary to provide the opportunity for input and review. The consultant shall be prepared to facilitate meetings with the City Staff as needed, attend two (2) evening planning sessions with the Andover City Council and / shall be prepared to make revisions as necessary during the development of the report, Upon the identification of the expanded MUSA areas by the City Council a Final Report, Tier II Sewer Study and an update to the Comprehensive Plan (Chapter 9) shall be provided. 1. All final reports (w/maps) shall be provided to the City of Andover in a three ring binder and shall provide complete documentation to the issue addressed, The final reports shall address all issues outlined within this RFP, Ten (lO copies) of the final "approved" documents shall be provided to the City of Andover. III. PROPOSAL REQUIREMENTS Five (5) copies of the proposal shall be submitted by 4:30 p.m., July 5, 2002, The reports shall be submitted to: Attn: Mr, Scott Erickson, P,E. City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 , Proposals at a minimum shall include the following items: / . Project Approach. The proposal shall provide a clear understanding of the consultants approach to the project along with a complete detail of the project requirements, which shall include a description of each task necessary to accomplish the project. This shall not be a simple restatement of the scope of servIces. . Project Schedule. A proposed work plan by phase, indicating the tasks to be completed, work schedule, consultant personnel who will perform each major task, person/hours and costs required to accomplish each task, and the involvement anticipated by City Staff. . Project Personnel. The proposal shall identify all personnel to be involved in the project and shall define their respective backgrounds along with their key responsibilities and descriptions of their role and duty on the project. A letter of commitment of personnel assigned to this project shall be provided in the response. . Relative Experience, This portion of the proposal shall demonstrate the experience of the firm and the project team relative to there past experience with projects of similar scope and magnitude, . Performance, Shall clearly demonstrate the ability of the firm and the project team to perform the project in a timely and cost effective manner. . References. Shall contain a minimum of three (3) municipal references that may be contacted relative to the projects identified in the experience and performance / areas of the proposal. IV. CONSULTANT SELECTION The City of Andover will convene a consultant selection committee to evaluate and rank the consultants responding to this RFP, This evaluation and ranking will be based on the proposals submitted and a 30-minute interview with each of the fIrms. The evaluation and ranking of consultants will be based on the following factors that will be equally weighted: 1. Consultant's proposed "not-to-exceed" cost to perform the work outlined within the RFP, Reimbursement shall be based upon hourly rates with a maximum "not- to-exceed" amount provided, The "not-to-exceed" amount shall include all direct and indirect project expenses, 2. Consultant's knowledge/understanding of the goals and tasks of this project along with their knowledge of the community and general area. Clarity, consciousness and organization of the proposal. Will the consultant dedicate sufficient resources to accurately complete the report in the time frames identified. 3, Qualifications and expertise of the key personnel assigned to the project and their proven ability to work together as a team on similar projects. 4. Qualifications and availability of the key personnel identified in the work plan. / Availability of support staff and resources, 5. Record of past performance on similar projects, 6, Comments and opinions of references, The consultant selection committee will rank the consultants and provide a recommendation to the Andover City Council. Any questions regarding this request for proposal shall be directed to Scott Erickson, City Engineer at 763-767-5130, or Mr, Will Neumeister (Community Development Director) at 763-767-5140, , uj) " CITY of ANDOVER J 1685 CROSSTOWN BOULEVARD N,W, 0 ANDOVER, MINNESOTA 553040 (763) 755-5100 FAX (763) 755-8923 0 WWW.cI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City AdministratoIf)t?tl/ FROM: Commander Dave King - SherifflPatrol Division SUBJECT: Anoka County Sheriffs Department Monthly Report DATE: July 16,2002 INTRODUCTION Captain Dave King from the Anoka County Sheriff s Department will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City, DISCUSSION Due to the department's new computer software, the monthly report will have some changes while the details are worked out. At the present time staff is unable to tabulate the numbers for what is referred to as 9000 codes. Most of these 9000 codes are reports that are not criminal in nature, The other numbers missing will be the tag numbers for the city. As time goes on staff hopes to be able to find a way to continue to report these numbers, but are not sure if it is possible at this time, The Visions program appears to be a good program but as with all change there will be some bumps in the road as staff continues to work on the issues, ACTION REQUIRED For Council information. Respectfully submitted, Commander Dave King Anoka County Sheriff s Department (E) " CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator it: M Will Neumeister, Community evelopment Director !I\.-. FROM: D, Tyler Mckay, Associate PlannerjJT~ SUBJECT: Consider Variance Denial (02-05) for reduction to comer side yard setback at 1353 142nd Ave NW for Mary Evers-Rystrom and Dave Rystrom, DATE: July 16,2002 INTRODUCTION The Rystroms are requesting a variance to the 35 foot setbacks for their side yard, Their home was originally built with 45 feet to the boulevard. They wish to use the 10 feet allowed, as well as an additional 10 to 14 feet of the side yard setback space. This would change their side setback from 35 feet to 21 or 25 feet. DISCUSSION Applicable Ordinances Ordinance 8 section 6,02 Comer Side Yard Setback. Ordinance 8 Section 5.04 regulates Variances and Appeals, Criteria for granting ofa Variance: 1. Where there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of the provisions of this Ordinance, an appeal may be made and a variance granted, The hardships or difficulties must have to do with the characteristics of the land and not the property owner, 2, Ifit will be in keeping with the spirit and intent of this Ordinance and ifit finds that strict enforcement of this Ordinance will cause undue hardships because of circumstances unique to the individual property under consideration, Economic Considerations shall not constitute an undue hardship if reasonable use of the property exists under the terms of the Ordinance, Evaluation I This Variance was reviewed by the Andover Review Committee on June 11, 2002, with recommendation of denial for the variance request. The basis of this recommendation is that the property owner: I,) has been able to make reasonable use of his property without the variance; and 2,) there is ample room in the rear yard for an addition. The applicant has submitted a letter summarizing the details of the proposed variance, The applicant has not demonstrated unique or special circumstances with regard to the shape or size of the property that justifies the granting of the variance. Planning and Zoning Commission Recommendation The Planning Commission unanimously recommended to the City Council approval of Resolution No. R _, Denying the Variance request of Mary Evers Rystrom to allow Reduction of the Comer Side Yard Setback for Property Located at 1353 - 142nd Avenue NW, based on the facts and findings stated in the staff report which do not support a hardship with the land. Attachments Resolution Location Map Sketch Letter from Applicant Photos , / Minutes ACTION REQUESTED Staff recommends Variance (02-05) be denied based on the reason that there are no special circumstances, conditions, or hardships to substantiate the granting of the variance, Respectfully submitted, or~ D, Tyler Mckay Cc: Mary Evers Rystrom, 1353-142ndAve NW / , CITY OF ANDOVER I COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. R A RESOLUTION DENYING THE V ARlANCE REQUEST OF MARY EVERS RYSTROM TO ALLOW REDUCTION OF THE CORNER SIDE YARD SETBACK FOR PROPERTY LQCATED AT 1353-1 42ndAVENUE NW. WHEREAS, Mary Evers Rystrom has requested a reduction of the comer side yard setback for property located at 1353-142ndAve NW, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request does not meet the criteria of Ordinance No, 8 Section 5,04, and; WHEREAS, the Planning and Zoning Commission finds the request would have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the Variance request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby I denies the variance for reduction of the comer side yard setback based on the following reasons: 1. Due to the fact that the property owner has made reasonable use of the property, and there is the ample room in the rear yard for an addition, 2, The applicant has not demonstrated unique or special circumstances with regard to the shape or size of the property that justifies the granting of the variance. 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PBOPE88IONAL LhND 8QltVEYO~ 77U Ht1)(Jl()LDT AVE. NO. . Oete: )'i\ ~ 5, 1'112. . ImOOKLYN PAlUC. ~A li6O-'l076 6UH =- ,I(')~ t\I(). Q?-1f>70ISCALE: 1 INCH ==__t.O JEET FIELD BOOK' A? PAr... "',0 r\D A II"" ,....,..., . ._. JUN 13 20~;:> ~q:dC:: ' . //fUJolZ. E'CA~~Of=='::ft<:oPOSW AOPrn~'1 It ,. III n~Z4:.)('3t uf'f?OP()$BDdADVlll0N ~ I "<T I ~ ~ 0 I.~ ",,<:I' l:x,<\~"-\\z.. IlS ~.\d~~ ~ \:),>';''t''- k. 'i<?-q."-I-Oool D^'.JE <\- 'f'/IAr.'-( (<,/<" ",,.- LIVING AREA -(.- ~~ 2312sqft <- /Yl.n.!J /tVJrVt.J ~ .''tfi> ,.~' /.,.~. ," .J . ~ ." -. - . , -, " /i'1!Jir ' , \~' " . 's-e-tbD. CJ(~. . ,j \ <f!PY. ' \\ '/ . \\~ 35' ~ . ~~ ~ ~' t- ' c/r,,' ~- ~, ~,~, -proptrl"1, ~ A, ./d i- ~ ' 1355-#12"" /I,l-IV", ' .~ ~. ",,' ~o~ ~ ~ ~, , N .~ _ ,DIOIIJ9::' +~,L 5 QCOj.tA tQ ~?\W) . ~~ WPU+ ~\!l ~ ~n~ ~~ ;Fief ~ M r-kJun . ' , ' ~~~'."''''';;1...,;"...~"....,;,~-)1II12ikt3~"~''~!'I''''''''~'''""",,"., _' . '. " ., ,,1. ~"__ ..J~;,?4')~"5i~\."':':'~~"w'" t:.;",~~;' ';:"<::::'.'.~,~~;::,:':'".::, :.,,::.,~ ,,'., -, :'.' ~.-~':; >f:;lR~~il _ .or'",H."t,j..-"-",,,," ~";>i. -"~k1t" ,..1lP.",.';, ~?",,<",-"'1,," '__'.. ,.' ..,.'.,", , ...,.,-0',<"..' .~~"_' , ,~", ~~""~,., ,-,l!ic,,,, ",'~,~, ,.',d',,,,' """p' ,',," "-,,,,,''!- ~~~f';,1j~_'f~!Zii%~f.~t~1 f:{;i;j:;5;~.""""" 't'ji~ '",r1FEe(~c('\\~~~ '"," ',' '1J.Fu" '4i-{ ,,' '..' ~ " , . I ;' .,....;::~.,' : :~ "',':;gf .' .-::,~.",,';'i,: 'a""',,.i."',...:, , . ,.', '.. , ' '~ .. If -HofV1eoWlJeR!.s ~ ,,~:- 6/5/02 City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear City of Andover; This letter is requesting a variance for the property of 1353-142od Ave NW, This is a comer lot located on the comers of l420d and Zilla St, in Old Colony Estates. Weare interested in building an addition off the side of our home located nearest Zilla St, The addition would be adding a family room, bathroom and possible bedrooms, The addition would be approximately 24 feet by 30 feet. The set backs for our property are 35 feet from the front and side property lines, We have 45 feet from side property line to I the house, excluding the l5 additional feet of boulevard; which totals 60 feet. We are asking permission to build out l4 feet of set back land, the first lO feet are not part of the set back. This would give 21 feet from house to side property line, 36 feet if you include the boulevard. We believe that we have unique circumstances that would be helpful to explain why we are asking for the variance. We are the proud parents of two year old triplets, We built the house in 1992 and never would have envisioned 3 children the same age running around the house. We now have come to the conclusion that our house is too small for our family, We really love the area that we live, The school system, neighborhood and walking paths are excellent. We have a very nice and large yard for them to play, During the building process we would need to move only a small portion of our fence; which would allow the children to still play in their backyard, Our yard dimensions are approximately 85 feet wide by 220 feet long. We have one of the smallest homes with the largest yard in the neighborhood. Our finished square feet for all 3 floors is approximately l,700 square feet. This sets our lot/home apart from the rest of our neighbors, Our house also sits further back then the required set back in the front yard. The front set back is 35 feet and we are 50 feet from the property line, The location of the garage is l5 feet from the side property set back line instead of the required 10 feet. -8- / By adding the new addition it would not affect the sight lines for the neighbors or traffic. There is a stop sign at the comer of 142nd Ave and Zilla St. Zilla Street also has a small curve that affects our property, Zilla also comes to a T in the road at 142nd Ave. We have a multi(three)-level home with the living room lofted in the back of the home. The contractors have agreed to keep our existing house intact until the very last possible moment. The entrance into the new addition would be from the existing sliding glass door. The structure of our yard, house and family would not be feasible to build off the back of the home. The angle of the roof would be affected and the whole back of the house would be removed, This would endanger the safety of our children, In addition, the living room, all the bedrooms and family room would be destroyed and rebuilt by going off the back of the home. We would have no place to sleep or live during the process, Building off the back of the home is not a viable option to us at this time. This would cause us an undue hardship. The addition would flow right into the existing structure of our current home, The contractor is looking at making a gable roof that would match the pitch of the garage, This would not make the land or house appear funny to existing neighbors. Once completed you will never be able to tell it was not part of the original structure, We have contacted the neighbors directly around us that would be affected by the building and they support our decision to add an addition. We hope that you approve our request for a variance. We would like the opportunity to make improvements to our property. Please support the findings to grant the variance. We believe it does meet some of the criteria to approve the variance. l. We have provided photographs that would prove the request is in the spirit and intent of the ordinance, A. The photographs prove that the houses vary within the development. The development was intentionally built to have the houses not look the same, They wanted different contractors building within the development. B. Our house is already further away from the front and side set backs, The house already sits back 50 feet instead of the 35 feet. The garage is IS feet away from the neighbors instead of the required 10 feet. C. The sight lines are already impacted by the curve in the road and the existing trees. The length of our yard (220 feet) compensate for the sight line issue. D. There is an existing stop sign in our yard that would not be affected by the addition. Zilla Street makes a T in the road. The traffic flow and sight lines would not be affected by the addition, E, Approving the variance would still appear to honor the sight lines of the neighborhood. 2. Strict enforce of the ordinance would cause undue hardship because of circumstance unique to our property. -1- A, There would be a hardship to our family. As stated earlier in this letter, we have triplets that are two years old, We need to take into consideration what is in the best interest of them. B. Our house is built further back from the front and side set backs, lfwe would have known we were having triplets we would have built the house differently. Including using the set backs more wisely, We lost 5 feet of property on the side of the neighbors, We technically could have had l5 feet of property we could have utilized more efficiently, C. Our property is also unique in size and shape, We have one of the largest lots in the development. 3. We would not be able to reasonably use the property if the variance was denied. A. We have lO feet of property that is not part of the set back. We could not successfully accomplish our plan with that amount of space. B. The entrance into the new addition would be the sliding glass door. The contractor has agreed to keep the sliding glass door intact until it absolutely needs to be removed at the very end. C. Building an addition off the back of the home is not realistic with our family structure. It would endanger the safety and well being of our children, As stated earlier, we would have no where to live or sleep during the process. We were originally looking at including a second story to the addition, However, we feel that it would not be in the best interest of the neighborhood or the city, It would be too high for the existing sight lines. In addition, it would not compliment the house as nicely as a single story addition, We also considered downsizing the addition from a 24 X 30 to a 20 X 30 space, Our first choice would still be for you to grant the variance for a 24 X 30 addition. Thank you for you time and consiaeration in this matter. It is greatly appreciated. Sincerely, ~1S&1?lUhA .~ i 7f-' ~).z ,- /' ". _e- o . ""----_ Mary Evers Rystrom Dave Rystrom 1353-142nd Ave NW Andover, MN 55304 Home:763-434-3051 Mary's Work: 763-323-5864 -/()- IIp.' ~ (j{ -/IJ J1f.e., 11- /10 d.J / j j -(/- Regular Andover Planning and Zoning Commission Meeting Minutes - June 25, 2002 Page 5 j Mr. Westlund explained that the 1999 original plan was a drawing that was done prior to him even owning the property on the east side. He stated that the revision came after a committee met of staff, engineers, among others. He mentioned that the objective was that the plan met the ordinances with little or no variances; therefore with the change the plan now meets all City ordinances, Commissioner Hedin questioned how the plan would be affected if the cul-de-sac were put back in the plan, Mr. Westlund stated that he thinks it's possible, however his concern is the location of the park since the Park Commission gave a different recommendation, Commissioner Hedin stated that it sounds like most residents want to see the cul-de-sac stay, He mentioned that it would be great to have a park in the area of the cul-de-sac., Commissioner Daninger stated that in this situation the cul-de-sac seems the most appropriate, He stated that he would also like to see some kind of a park in the area. He mentioned that the City needs to learn from this and that even though we want ghost plats it needs to be made clear that it isn't set in stone, Commissioner Gamache agreed with Commissioner Daninger. He stated that he tends to lean towards the concerns ofthe residents, He suggested the City make the cul-de-sac work if at all possible. j Commissioner Hedin stated that the Commission has heard many reasons on why to support the cul-de-sac such as safety issues, topography, etc. He stated that overall he likes the sketch plan, He suggested the parties come together to make the cul-de-sac work and in the end everyone will benefit. Commissioner Kirchoff agreed with the rest of the Commission, He also stated that it would be nice to have an all around transportation plan, He mentioned that it doesn't seem that it's necessary to have Uplander as a through street. Mr. Bednarz stated that this item would come before the City Council at the July l6, 2002 City Council meeting, ., PUBLIC HEARING: VARIANCE (02-05) - VA1uANCE TO ORDINANCE NO.8, SECTION 6.02 MINIMUM DISTRICT PROVISIONS FOR REDUCTION OF CORNER SIDE YARD SETBACK AT 1353 14r'D A VENUE NW FOR MARY EVERS-RYSTROM AND DA VE RYSTROM. Mr, Bednarz explained that the Rystroms are requesting a variance to the 35-foot setbacks for their side yard, Their home was originally built with 45 feet to the boulevard. They wish to use the 10 feet allowed, as well as an additional 10 to 14 feet of the side yard setback space, This would change their side setback from 35 feet to 21 or 25 feet. -Iz- Regular Andover Planning and Zoning Commission Meeting Minutes - June 25, 2002 Page 6 This variance was reviewed by the Andover Review Committee on June 11,2002, The majority of staff recommends denial of the variance, The basis of this recommendation is that the property owner: 1,) has been able to make reasonable use of their property without the variance; and 2.) there is ample room in the rear yard for an addition, The applicant has submitted a letter summarizing the details of the proposed variance. Moreover, the hardships or difficulties are due to the recently changed characteristics of the property owners and their children, but not with the land characteristics, which haven't changed. Neighboring resident, Anna Pruchnik, at 14277 Bluebird Street wanted the Planning and Zoning Commission to know she was in favor of this variance, She felt it would raise the neighboring property values, aesthetic qualities and increase the likelihood she and other neighbors could successfully apply for similar variances to build additions in the future. Commissioner Gamache questioned if it's correct to say that this wouldn't be an issue if this wasn't a comer lot. Mr, Bednarz stated yes, since there's typically a lO-foot setback from the interior property line. Commissioner Daninger questioned if the applicant is aware of other options, Mr. Bednarz stated that the option of putting an addition on the rear of the house has been discussed with the applicant. : Motion by Gamache, seconded by Kirchoff, to open the public hearing at 8:30 p.m, Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote. The Applicant Mary Evers-Rystrom stated that they built the house in 1992, They had triplets in 2000, She explained that the contractor has stated that they could keep the house in tact if they build off the side since the sliding glass door would be the entrance into the room, The door would be blocked off until the construction is complete. However, if they built off the back of the house the entire house would be under construction, which poses a huge safety issue, Ms, Evers-Rystrom presented a number of photos of the property to show that the addition wouldn't affect the traffic flow. She mentioned that there have been a number of other applications that have been approved in the past, where there haven't been hardships to the physical land, She listed a number of these applications. She also mentioned that she doesn't feel the sideyard setback should be 35 feet, since it is too large of a requirement. Commissioner Daninger questioned Ms, Evers-Rystrom ifthey've looked at different houses. Ms, Evers-Rystrom stated yes, Chair Squires suggested Ms, Evers-Rystrom discuss with the builder different options on how the addition could be built off the backside in a safe way, -/3- Regular Andover Planning and Zoning Commission Meeting Minutes - June 25, 2002 Page 7 Ms. Evers-Rystrom stated that if the addition were to be built off the backside there wouldn't be anywhere for them to sleep, Chair Squires questioned the time frame for construction. Ms, Evers-Rystrom stated that the construction would take 90 days, There was no further public input. Motion by Daninger, seconded by Hedin, to close the public hearing at 8:45 p,m, Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote. Commissioner Kirchoff stated that he doesn't see a hardship on the property itself, He stated that he does remember a number of requests for variances in the past that were denied; however he wasn't sure of the reasoning. Commissioner Hedin questioned if when a variance is approved if the hardship is stated, Chair Squires mentioned that the Commission needs to state findings whether it's for approval or denial. Mr. Bednarz mentioned that there were a few variances granted, however most of these were prior to the City requiring an additional 5 feet of lot width for lots with sliding glass doors on the side. Commissioner Hedin questioned if the ordinance was changed after 1992 when the house was built. Mr. Bednarz stated yes, Commissioner Gamache questioned how close Ms. Evers-Rystrom could have been in 1992 to the property line, Mr, Bednarz stated that the 35-foot setback has been there for quite some time. He mentioned what exactly changed in 1992, Commissioner Kirchoff stated that what concerns him is that the neighbors are in favor of this so that there would be the option for them to do the same thing at some point in the future, Chair Squires mentioned that there has to be a hardship to the property in order to grant a vanance. Commissioner Hedin mentioned that there is 10-feet available on the side, therefore they could go out lO-feet without a variance, Commissioner Daninger stated that he doesn't feel comfortable with the variance for a number of reasons, He agreed with Commissioner Hedin. He also mentioned that the house is extended out to the side there would be some sight lost. ~/1- Regular Andover Planning and Zoning Commission Meeting Minutes - June 25, 2002 Page 8 , , Motion by Gamache, seconded by Kirchoff, to recommend to the City Council approval of Resolution No. R_, Denying the Variance request of Mary Evers Rystrom to allow Reduction of the Comer Side Yard Setback for Property Located at 1353 - 142nd Avenue NW, based on the facts and findings stated in the staff report which didn't support a hardship with the land. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote. Mr. Bednarz stated that this item would come before the City Council on the July 16, 2002 City Council meeting, PUBLIC HEARING: SPECIAL USE PERMIT (02-09) FOR AN OFF-SALE LIQUOR LICENSE TO BE ISSUED TO BRUCE KNOWLAN (LIQUORS PLUS, INC.) AT 2300 BUNKER LAKE BOULEVARD. Mr, Bednarz summarized the staff report, Commissioner Daninger if this site wasn't supposed to be a restaurant. Mr, Bednarz explained that that was a possibility in the past, however there still is two more freestanding building pads near the site. Commissioner Kirchoff questioned ifthere would be a liquor store in conjunction with the grocery store, Mr. Bednarz stated that there are no plans for a liquor store in J conjunction with the grocery store. Chair Squires questioned the exact location of the store, Mr, Bednarz pointed out the location, Mike Hanson, representing Bruce Knowland, explained that the liquor store would be 7,100 square feet in size, Chair Squires questioned ifthere are specific regulations on how close a liquor store can be to a day care. Mr. Bednarz stated that there are no specific regulations with daycares. Motion by Gamache, seconded by Hedin, to close the public hearing at 9:00 p,m, Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote, Commissioner Hedin questioned Mr. Hanson on when they plan to be open for business, Mr. Hanson stated that they hope to be open for the holidays this fall/winter, Commissioner Hedin questioned Mr, Hanson if they own the building. Mr. Hanson stated that they are renting the building, Chair Squires questioned if when making decisions with Conditional Use Permits for the Andover Station project that the Commission will just be looking at the use. Mr. Bednarz J -/r: ~ @J '\ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755,8923. WWW,C1.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator~.v Will Neumeister, Community evelopment Directortvlv...- FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Residential Sketch Plan/Woodland 4th Addition/l 520d and Nightingale- Planning DATE: July 16, 2002 INTRODUCTION The City Council is asked to review a residential sketch plan for a single family urban residential development north of Woodland Estates Second Addition, The proposed project will be created from two twenty acre parcels immediately north of Woodland Estates 2nd Addition, I Review Criteria Ordinance 10, Section 6 outlines the requirements for sketch plan review, The Planning Commission is asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies and possible modification necessary to secure approval of the plan, Submission of a sketch plan does not constitute formal filing of a plat. Planning Commission Recommendation The Planning Commission unanimously recommended in favor of the proposed sketch plan with the following adjustments: 1. Uplander Street should end in a cul-de-sac as shown with the ghostplat of Woodland Estates 2nd Addition (see Scenario One graphic), 2. Trails within the project area should be off street trails 3, If a public park is included, the park should be located to allow a trail connection to run through it as opposed to between two houses. Park and Recreation Commission The Park and Recreation Commission recommended that a combination of land and cash be required to satisfy park dedication requirements, The Commission discussed a small neighborhood park location (1-3 lots in size) in the northwest area of the development as / indicated in the attached minutes. DISCUSSION Conformance with Local and Regional Plans and Ordinances The property is zoned Single Family Rural Residential (R-l), A rezoning to Single Family Urban Residential (R-4) will be necessary to allow the project to move forward, The exception discussed below will be rezoned to R-4 as well to reflect the availability of utilities. The property is located within the 2020 MUSA Boundary and is within the current (2000-2005) growth stage of the Comprehensive Plan, Municipal sewer and water may be extended to serve the entire project. Exception to Plat It is the intent of the developer to create a rural residential property at the northeast comer of the project to accommodate an existing house that would continue to be served by on-site well and septic, This area is indicated as an exception to the plat. A separate lot split application will need to be approved before the preliminary plat or this area will need to be included in the plat. It is important to note that a lot split for the exception would leave the subject property below the minimum lot width requirement of300 feet for rural residential properties (229,92), It is I recommended that a variance be supported due to the fact that the property will be converted to an urban residential development and that this approach provides the best design, accommodates the existing house and preserves limited options for future development. Access Access through the development would be provided with a street connection to Nightingale Street NW. The western edge of the new street would end in a temporary cul-de-sac to allow the street to continue west as a part of a future project. A temporary cul-de-sac will also be provided east of Raven Street NW to allow a future street extension to the north. An adjacent property to the north of the Raven Street cul-de-sac owner has indicated that he does not want a street to encroach onto his property as shown in the ghost plat extension of Quinn Street. Uplander Street NW Previous sketches of this area had indicated that Uplander Street NW would end in a cul-de-sac, This sketch proposes to connect Uplander Street NW through the development and into Nightingale Estates 3 rd Addition to the north. Several property owners along 1515t Lane NW in Woodland Estates 2nd Addition have voiced their opposition to a through street. Uplander Street NW is part of an on-street bike route that extends south on Uplander Street NW / and east on l5lst Lane NW to Nightingale Street NW (see attached bike route graphic), 2 If Uplander Street NW is to end in a cul-de-sac as a part of this project, a trail easement J extending north from the cul-de-sac would be necessary to allow a trail connection to the future east-west street. The Planning Commission recommended that the public park be located to allow the trail to run through it as opposed to between two houses, The Andover Review Committee continues to recommend in favor of connecting Uplander Street NW to both the Nightingale Estates 3rd Addition to the north and Woodland Estates 2nd Addition to the south for the following reasons: I. Uplander Street NW was stubbed into both the north and south sides of the project area to allow a street connection to the proposed development. 2. The street connection is necessary to prevent cul-de-sacs that exceed 500 feet. The temporary cul-de-sac on Uplander Street NW to the north is currently 3,250 feet long and extends all the way back to Nightingale Street NW. The temporary cul-de-sac within Woodland Estates 2nd Addition to the south would be extended to approximately 650 feet in length as measured from the intersection with Thrush Street NW. The Fire Department also supports the street connection to reduce the length of cul-de-sacs as discussed in the attached memorandum, 3. These types of roadway connections are important because they allow traffic to disperse without congesting each collector/local street intersection by allowing local trips on alternate routes, Ghost Plats The purpose of ghost plats is to ensure that surrounding properties are considered when sketch plans are reviewed. Ghost plats indicate one of potentially several methods of how a property can be developed, Ghost plats and sketch plans often change considerably during the plat review process and do not constitute an approved plan, Lots All of the lots appear to exceed the minimum lot width, depth and area requirements of the R-4 Zoning District. Staff is concerned with the limited buildable area that will result from the orientation of Lots 7,8, and 11 of Block 3. Building setbacks will need to be illustrated on the preliminary plat to indicate how a typical house can be placed on these lots, No variances are recommended for lots within the proposed development, modifications shall be required to be made to meet all applicable ordinances. Trail System The bikeway route discussed earlier is planned to be brought into the proposed development and extended with additional pedestrian access to the temporary cul-de-sac to the west as well as Nightingale Street NW to the east. Staff recommends that the pedestrian access be provided with an off-street trail as opposed to an on-street bike route, The trail along Nightingale Street NW will also be extended along the east edge of the project area, 3 Other Ordinances The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No, 8, the Zoning Qrdinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No, 107, Shoreland Management Ordinance Qrdinance No, 108, Flood Plain Management Ordinance Ordinance No, 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord, & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site), Initial contact shall be made with the City Engineering Department regarding this item. Staff Recommendation Staff recommends in favor of the sketch as proposed with Uplander Street NW as a through street and acknowledging that adjustments will need to be made to locate a public park in the development. ACTION REQUESTED The City Council is asked to informally advise the applicant on adjustments to the proposed project to conform with local ordinances and review criteria, Attachments Location Map Sketch Plan Scenario One Fire Department Memorandum Bikeway Route Planning Commission Minutes Park and Recreation Commission Minutes Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 4 Woodland Estates 4th Addition rZ( y ~'.J;!s z ,- .,,, 2181 f5711 '''' -.....: ""- } - ~,,~ R 217121411 20llD 2G32 115711 ) 111111111, 11111111 III nllro 15lli57 15""0 15M1 ~ ~ -,_ "" J ,- 7llIJ (t)bD >- ~ I( \J ~" ~. = ,~ .- ". 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(763) 755-5100FAX (763) 755-8923 Memorandum , Date: June 21, 2002 To: Courtney Bednarz, City Planner From: Dan Winkel, Fire Chief Subject: Review of Woodland Estates Fourth Addition The fire department has reviewed the proposed plans for the Woodland Estates fourth Addition and has the following comment for the project. \ I, It is our recommendation that all of the proposed street connections for Uplander ,) Street and Raven Street be done as part of this project. Witl}out the connections for Uplander Street the project would have a dead-end street estimated to be about 1,400 to 1,500 feet in length, As a dead-end street, this will far exceed the recommended length for public safety responses without a second approved access road. Please contact me at the fire station (763-755-9825) if you have questions regarding our comments for this project. '\ , --/ -8'- Bikeway Graphic / II I I I I "--\ \ ~I I- en w -l <{ (9 z j:: I U. \ \ (9 \ \ \ z ~a _ I - ~ / I -~ - / ~~ ~ I 1/\ ~ _ ~~\ II 1111<<, := =~ TEl \ ~ - f--- ~~~'- r f-- ~ ~ ~~ L- :J' , ~_I I IT ---- -- ,."., u.J ''f::-1lJ -~~ -- - z ,~ ------ --.. - - ~ ~"~ fl}~ ?It ~ T~ \,-", I -c-- - =0- T \ II iT \ \177/ 'f. .~ ~ , I " ...... 14ATH A\/t: ~ Bikeway Route N W~E -<1- s Andover Planning Planning Commission Minutes I PLANNING AND ZONING COMMISSION MEETING -JUNE 25,2002 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Jay Squires on June 25, 2002, 7:01 p,m" at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota, Commissioners present: Chairperson Jay Squires, Commissioners Dean Daninger, Tim Kirchoff, Mark Hedin, andTony Gamache, Commissioners absent: Commissioners Douglas Falk and Rex Greenwald, Also present: City Planner, Courtney Bednarz Others APPROVAL OF MINUTES May 28, 2002 Motion by Gamache, seconded by Hedin, to approve the minutes as presented, Motion , / carried on a 3-ayes, O-nays, I-present (Squires), 3-absent (Daninger, Greenwald, and Falk) vote. June 11, 2002 Motion by Hedin, seconded by Gamache, to approve the minutes as presented, Motion carried on a 4-ayes, O-nays, 3-absent (Daninger, Greenwald, and Falk) vote, ~ PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR WOODLAND DEVELOPMENT FOR PROPERTY LOCATED IN SECTIONS 21 AND 22, TOWNSHIP 32, RANGE 24. Chair Squires stated that after a discussion with the City Attorney it's been decided that he won't participate in the discussion or the voting, however will make comments to the Commission as a resident. He stepped down from the Commission, Commissioner Kirchoff took over as Acting Chair, Mr, Bednarz summarized the staff report, Motion by Gamache, seconded by Hedin, to open the public hearing at 7:09 p,m. Motion carried on a 4-ayes, O-nays, 3-absent (Daninger, Greenwald, and Falk) vote. / -10 - Regular Andover Planning and Zoning Commission Meeting Minutes - June 25, 2002 Page 2 / The Developer Byron Westlund explained that the original plan has been revised, He stated that they eliminated Lots 1, 2, and 3 on I520d Lane, since they would have required variances, Gary Witt, 2368 15lst Lane NW, stated that since 1999 it's been the understanding that Uplander would end in a cul-de-sac. He stated that because the street ended in a cul-de- sac it was a deciding factor in them purchasing the home, Fire safety is definitely a concern, however mentioned that there are a large number of children in the area most of them under 10 which also poses a safety concern, Furthermore, the traffic would likely increase if the road were to be a through street. Theresa Birch stated that she currently lives on Uplander Street. She stated that they were highly influenced to purchase their home because of the cul-de-sac, She stated that if the street becomes a through street the traffic would likely increase and be faster. She suggested it remain as a cul-de-sac. Fred McCormick stated that he will soon be living at 15172 Uplander Street. He mentioned that they have young children; therefore the cul-de-sac was an important part of them purchasing this house, He suggested the cul-de-sac have a park at the end of it, therefore there could be an emergency access through the park. I Curtis Moore, 2237 l51 st Lane NW, stated that he's in favor of the cul-de-sac, especially since there are other accesses to get into the development. Chad Gilispie, 2091 151 st Lane NW, stated that the traffic already is fast when traveling on I5lst Lane, furthermore this would only add to the problem, He suggested the City put up signs to slow down drivers, A member from the audience stated that the cul-de-sac also influenced them when they purchased their property. She mentioned that the Fire Marshall informed her that there have been variances in the past to allow a cul-de-sac longer than the 500-foot regulation, Al Hanson, l5394 Uplander Street, stated that he lives in the Nightingale Addition, He mentioned that he lives on the comer where Uplander curves into 1 54th, and has witnessed the increase in traffic. Carol McCormick stated that she will also be living at 15172 Uplander Street soon, She mentioned that their decision to move five miles down the road was partially impacted by the original plan consisting of a cul-de-sac, Motion by Hedin, seconded by Gamache, to call a recess at 7:27 p,m, Motion carried on a 4-ayes, O-nays, 3-absent (Daninger, Greenwald, and Falk) vote, Motion by Hedin, seconded by Gamache, to reconvene the public hearing at 7:33 porn, I Motion carried on a 4-ayes, O-nays, 3-absent (Daninger, Greenwald, and Falk) vote. -1/- Regular Andover Planning and Zoning Commission Meeting Minutes-June 25,2002 Page 3 I Commissioner Daninger arrived at 7:34 p.m. Ms. McCormick mentioned that there may be some misrepresentation at this public hearing, since it appears there was a small delay in the notification change, Don Skelly, 2292 15151 Lane, stated that he works for Hanson Builders and has an appreciation for what it takes to put developments like this together, He mentioned that no one that lives on the street knows that the street is a bike route. He suggested the City put in a bike path instead, Bill Stowe, 2159 153rd Lane NW, stated that what he saw two weeks ago was different than what's being presented now, He mentioned that it's disappointing that there hasn't been better communication, Jay Squires, 2338 15151 Lane NW, stated that another point for consideration is the topography of the street in that most of the lots slope towards the street; therefore the kids tend to play at the end of the driveways. He stated that after doing some research he said there are about 30-40 cul-de-sacs throughout the City that exceed the 500 foot standard length for a cul-de-sac, He mentioned that in response to the fire chiefs request for a shorter cul-de-sac, it's important to remember that they always want the shortest possible cul-de-sacs, It's reasonable that many thought the original plan wouldn't change. He stated that the intention of connecting Uplander to the north and south hasn't always been there. He mentioned that he personally doesn't see the fire safety issue since there are other accesses throughout the development. The only safety issue would be to keep it as a cul-de-sac, especially since there are so many young children in the area. He also suggested working a tot lot in at the end of the cul-de-sac, Motion by Gamache, seconded by Daninger, to close the public hearing at 7:50 p,m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Falk) vote. Commissioner Gamache questioned if the original plan from 1999 showed the street as a cul-de-sac, Mr, Bednarz pointed out the cul-de-sac on the original plan from 1999, Commissioner Kirchoff questioned if this is the same plat map as when Woodland Estates 2nd Addition was developed. Mr, Bednarz stated yes, Commissioner Daninger questioned ifthe cul-de-sac was drawn as a temporary cul-de- sac on the original plan, Mr, Bednarz stated that the cul-de-sac was temporary; however there also was no talk of it being a through street. Commissioner Daninger mentioned that in his mind if the road were a through street, it doesn't seem that people would really use it as a through street. Mr, Bednarz explained a how one may use the road as a through street. / -/2- Regular Andover Planning and Zoning Commission Meeting Minutes - June 25, 2002 Page 4 Commissioner Daninger questioned how soon the connection streets would be established, Mr. Bednarz stated that the west connection to Uplander could be completed as soon as next year, however the connection to the east is dependant on the property , owners and when they'll decide to pursue development. Commissioner Hedin questioned where the dead end street is located that Fire Chief Dan Winkel talks about in his letter to Mr. Bednarz, Mr, Bednarz pointed out the location, which is outside the MUSA area, He mentioned that none of these streets would be constructed at this time, however when they do develop there's the potential for another connection, Commissioner Hedin mentioned that the Mr, Winkel's letter is really only a temporary concern until there's a future development. Mr, Bednarz stated yes, Commissioner Hedin questioned why the plat was changed in the last two weeks and the cul-de-sac removed, Mr. Bednarz stated that it's desirable to provide multiple connections and alternate routes into a development. Commissioner Hedin questioned if it was staffs idea to take out the cul-de-sac, Mr. Bednarz explained that staff supported the sketch after it was revised, Commissioner Kirchoff questioned if the intent of the transportation plan is to give the Commission input on what issues are important to consider, Mr. Bednarz explained that one of the goals of the transportation plan is to analyze the area as a whole and prevent a situation where there could be problems, He mentioned that there is also a review criteria to look at with small developments, Mr, Bednarz mentioned that currently the City has ordinances that limit the length of cul- de-sacs, He stated that the City is in agreement that an off-street trail is more desirable than an on-street trail. He stated that they are looking for the trail to be part of the development. Mr, Bednarz agreed that the idea of a park at the end of the cul-de-sac may be a good possibility, Mr, Bednarz mentioned that there really isn't a benefit that the right-of-way for future 152nd Lane be moved 20 feet to the south as was indicated in the staff report. Commissioner Hedin questioned if Lots l, 2, and 3 would be connected to the lots in the Woodland South Addition. Mr, Bednarz stated that with the proposed Woodland Estates 4th Addition there would be no lots on the north side of 152nd Lane. Commissioner Hedin questioned if it's correct that Mr. Bednarz is not talking about the south side of 152nd Lane. Mr. Bednarz stated that's correct. / -13- Regular Andover Planning and Zoning Commission Meeting Minutes -June 25, 2002 , Page 5 I Mr, Westlund explained that the 1999 original plan was a drawing that was done prior to him even owning the property on the east side, He stated that the revision came after a committee met of staff, engineers, among others. He mentioned that the objective was that the plan met the ordinances with little or no variances; therefore with the change the plan now meets all City ordinances. Commissioner Hedin questioned how the plan would be affected if the cul-de-sac were put back in the plan, Mr, Westlund stated that he thinks it's possible, however his concern is the location of the park since the Park Commission gave a different recommendation, Commissioner Hedin stated that it sounds like most residents want to see the cul-de-sac stay, He mentioned that it would be great to have a park in the area of the cul-de-sac, Commissioner Daninger stated that in this situation the cul-de-sac seems the most appropriate. He stated that he would also like to see some kind of a park in the area, He mentioned that the City needs to learn from this and that even though we want ghost plats it needs to be made clear that it isn't set in stone, Commissioner Gamache agreed with Commissioner Daninger, He stated that he tends to lean towards the concerns of the residents, He suggested the City make the cul-de-sac work if at all possible, Commissioner Hedin stated that the Commission has heard many reasons on why to support the cul-de-sac such as safety issues, topography, etc, He stated that overall he likes the sketch plan. He suggested the parties come together to make the cul-de-sac work and in the end everyone will benefit. Commissioner Kirchoff agreed with the rest of the Commission, He also stated that it would be nice to have an all around transportation plan, He mentioned that it doesn't seem that it's necessary to have Uplander as a through street, Mr, Bednarz stated that this item would come before the City Council at the July l6, 2002 City Council meeting, PUBLIC HEARING: VARIANCE (02-05) - VARIANCE TO ORDINANCE NO.8, SECTION 6.02 MINIMUM DISTRICT PROVISIONS FOR REDUCTION OF CORNER SIDE YARDSETBACKAT 135314J!'D AVENUENW FOR MARY EVERS-RYSTROM AND DA VE RYSTROM. Mr. Bednarz explained that the Rystroms are requesting a variance to the 35-foot setbacks for their side yard. Their home was originally built with 45 feet to the boulevard, They wish to use the 10 feet allowed, as well as an additional lO to 14 feet of the side yard setback space. This would change their side setback from 35 feet to 21 or 25 feet, -/tf- ;;f- R,!!"IM Aml_ PM' & Rttm";o, Comm.,;" Mtt<l'g Minutes - June 20. 2002 Page 2 Park and Recreation Commission Minutes , APPROVE APPLICATION FOR SCHEDULED USE OF RECREATIONAL i FACILITIESIMAGNUM SPORTS Chairman Lindahl explained that the Commission is being requested to approve an application for scheduled use of recreational facilities for Josh Flynn of Magnum Sports, Chairman Lindahl suggested there be a start date and an end date, Motion by Blackstad, seconded by Holthus, to Approve the Application for Scheduled Use of Recreational Facilities/Magnum Sports. Motion carried on a 4-ayes, O-nays, 3- absent (Grabowski, Anderson, and DeLaForest), APPROVE USE OF TENNIS COURTS AT CITY HALVANOKA-HENNEPIN ISD #11 COMMUNITY ED Commissioner Blackstad mentioned that he will make a motion for approval, however reminded the Commission that these are the only lighted tennis courts, Chairman Lindahl mentioned that it wouldn't be dark when the tennis courts would be used. Motion by Blackstad, to Approve the Use of Tennis Courts at City Hall/Anoka-Hennepin ISD #11 Community Ed. Further Discussion Commissioner Peterson questioned how many participants there would be, Commissioner Blackstad suggested they fill out a form stating the total number of participants and the number of participants from Andover. Commissioner Blackstad amended his motion to include that they be required to fill out a scheduling form, Commissioner Holthus seconded the motion. Motion carried on a 4-ayes, O-nays, 3-absent (Grabowski, Anderson, and DeLaForest) vote, *OODLAND ESTATES 4TH ADDITION SKETCH PLAN Chairman Lindahl questioned if the City really wants to loop the trail back to Nightingale, He suggested the trail be funneled up towards the elementary school. Mr. Haas mentioned that there are plans for the trail on the east end to travel to the north, Commissioner Peterson questioned when the lots would be built on. The Developer stated that they would probably begin building next year, -(~ -- Regular Andover Park & Recreation Commission Meeting Minutes - June 20, 2002 Page 3 , Commissioner Blackstad questioned the 2,5-acre square on the north end, Mr, Haas explained that there has been discussion as to whether or not this parcel should be part of the development. He mentioned that the plans are forthe area to develop as single-family homes with City sewer and water. Commissioner Peterson suggested there be a tot lot located on the edge of the Ag Preserve area. She also suggested there be something in the blue area (at some point in the future) on the map presented before the Commission, Mr, Haas mentioned that the Comprehensive Plan does show a park in this area, Motion by Blackstad to look at the trail on l52nd Lane, and to continue the wider street along Uplander, in addition to looking at Lots 4,5, and/or 6 or Lots 1,2, and/or 3 for a potential park. He suggested the park consist of at least one lot and maybe two. Further Discussion Chairman Lindahl suggested the trail go all the way east and west along 152nd, and along Uplander just up from this area, The Commission agreed with Commissioner Blackstad, The Developer Byron Weslund questioned how it would work with park dedication. Commissioner Blackstad explained that typically a formula is used, however it's possible the City could get by with just one lot. Chairman Lindahl suggested the City look at the layouts of the land to make sure they are suitable for a park, UPDATE OF VANDALISM TO RECOVER LOSSES IN THE PARK SYSTEMlFINANCE DEPT. Chairman Lindahl explained that a letter was received by the Commission from Finance Director Jim Dickinson regarding this issue, The letter explains that Coon Rapid's deductible is much higher than Andover's, however in a situation where the City Attorney would feel it to be cost effective the City of Andover may do the same thing as Coon Rapids, Commissioner Blackstad suggested there be some type of consequence for those that vandalize park property. Chairman Lindahl mentioned that if the City made an effort on the larger claims it may set a tone throughout the City that we aren't afraid to go after the people doing the vandalism, -16- @ CITY OF ANDOVER I 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755,8923 . WWW,C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Will Neumeister, Director of Community Development db....... SUBJECT: Consider Appointment of Planning Commission Member- Planning DATE: July l6, 2002 INTRODUCTION A vacancy on the Planning Commission has been created by the resignation of Mark Hedin, Mr. Hedin has resigned effective August 1, 2002, An alternate candidate for the position has shown interest in fulfilling Mr. Hedin's term which ends January 1, 2003, Paula Jean Larson has been interviewed and is willing to complete Mr, Hedin's term. DISCUSSION , The application form Ms. Larson filled out is attached and indicates her experience in tax law and real estate issues and would be a welcome addition to the Planning Commission, ACTION REQUESTED The Council is requested to review the application and determine if Ms, Paula Jean Larson should be appointed to the Planning Commission, If the Council does not appoint her to fill the upcoming vacancy, the Council is requested to authorize staff to advertise for new Planning Commission candidates, Respectfully submitted, hd/ AM Will Neumeiste~ Attachments Application from Paula Jean Larson CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 ADVISORY COMMISSION APPLICATION Name: PatA. (C1.. ,J" a i'1 Lc:tf,S c:"r1 . Address: / If i () 7- TIt-, A v e... N lA..J A nel oVc./Z.. , fv1 N S536'f I Home Phone: H,.'.7, - c,':j G .- X It,1 Work Phone: LA 2.. - <':-.(.01 - I ~ f1 0 Commission Preference: Planning & Zoning X. Charter Commission Economic Development Cable Commission Public Safety Committee Tree Commission Equestrian Council LRRWMO Park & Recreation Please state your reasons for requesting to be on the advisory commission checked above: "" J ,4"v{) 1M lU\.trL Li,ru /7A1J!.W'cU'u /nu.L f} /17tt:!t.L I Lf-e.- C3! I A.Aw.I>.~1J L ~ . . J' · t7AlrY. 11h1lU.a [Liz.......) i:r";/v, /J11_M1 JI'l/14+l/)ud ..../IL' i-/H.0IJ1WULlict.zf ,1t-IWl 9i.~'L6 1'}'1'I-<11- .-ti(YU..J ,i..iteA j12/U){---Le..d..gC. L--LL.{1.LIL.fo -ft....L e.611U1L.LUtl:t~, Describe your education/experience which qualifies you to serve on this commission: 0\ (J fLryu (lAG d.A!.{' .l1uJ'uci ttA'\..d. (0.-lilAc !Z;C:tLM1.f...L1..,. 1>.J1 (j CtA S (j ( LL 1P4> . r:--! i ,oil" 1.) -f ') - E . h ,( 1 ' t/UiJ.1 ,ed 00 '!~d.. tJirn1 ~ 7t.t-tV'L.> Lt#J!.-iLUl.LrLJ Cl-11.C{ /nU-l 1. tUif 4/.' "'l.J--H..., Jl..d...A-,{A! . CoYI.. U Describe your professional, civic or community activities which may be relevant to this commiSSIOn: C( j /71UI"0, JuLfud #1 L e.l.d fl11 y .,dVll"1l oA. d IN.[U /1.~ 1yuxna...flI..-;. (j u ' ' v. th{ AdpLrl-3' rl'11f7t. /nLlJtt u y \f:L~ lM-:hUeJ1/J/. '-'J ant..l(tt1ulutk lnd;, . i..:;1flL/~ (v-\d LtetU (!~ ~j,.4kU1 llAlol.'rl~u.d [Uu., t;.o-- r.--LAjlL ~ / ' . /'~) ,,;J )2/U\1)&1lJ, Dated: '~hl/DD (,-,l.:j'f'lu,jl~)(;-)V7J.1.J{) tvM1tJl Signature [')/t.'L e(llW1~ (jj) , / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cI,ANDOVER,MN,US TQ: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Community Development Director wci- FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Amendment to Ordinance 8, Section 4,05 Accessory Building & Structures - Planning DATE: July 16, 2002 INTRODUCTION This item concerns modifications to the ordinance regulating detached accessory structures on urban residential lots. This issue was raised at the Council Goal Setting meetings in April 2002 / where the Council discussed the size of detached accessory buildings on urban lots and how much of the yard they occupy. No changes to accessory structure requirements for lots greater than one acre in size are proposed, DISCUSSION The discussion continues from the June 18th Council Meeting (minutes attached). Staff would like the Council to consider an alternative ordinance amendment as follows: The attached e;arae;e and all detached accessory buildings on a residential parcel with a lot area of one (I a.) acre or less, shall not exceed a total of 1200 sQuare feet. se':enty [PIe (75%) pereent of the tob.1 sEIuare f-9otage ofland eO"ler of the foundation of the prineipal strueture. (8U, 7-19-83) (8MMMM,II-07-95) This approach addresses both the size of attached and detached structures on urban lots, The maximum number of square feet varies, but this system is used by a majority of suburban communities to regulate garages and sheds on urban lots, A typical lot graphic is attached to illustrate. This approach should include the height, side yard setback, roof pitch and attached garage provisions discussed below. The attached graphic shows the size detached garage that could result with existing / regulations, a change to total square footage and a 308 square foot detached building. Previous Ordinance Amendment If this approach is not acceptable, the City Council can revisit the previously proposed ordinance amendment. In this scenario, please consider the following elements independently and to act upon any that reach consensus: 1. Size. A. 1200 total square feet (attached and detached) B. maximum garage size of 308 square feet (detached only) 2. Height. A maximum height of 15 feet is proposed, 3, Location. A five foot interior side yard setback is proposed. 4. New homes in the R-4 District would be required to have an attached garage. 5. Roof Pitch. A minimum 4/12 roof pitch was recommended by the Planning Commission Height The current regulations limit the height to be no greater than the height of the principle structure (house), With three or four floor split-level home plans, a detached accessory structure could easily be two stories or taller. The attached amendment limits the height of accessory structures to fifteen feet in height. This height will accommodate a standard nine foot sidewall and a variety of roof pitches. / Side Yard Setback The attached amendment would reduce this setback from ten feet to five feet on urban lots. This adjustment is in line with what neighboring communities require and will prevent wasted yard space between the detached accessory building and property line, The extra space can also result in boats or trailers being parked between the structure and the property line. In some cases, the greater setback has pushed accessory buildings further into the yard and caused conflicts with a homeowners ability to construct a deck or addition to the home, As you know, structures can not be located in easements so easements wider than five feet will still affect the location of these structures on some urban lots. Attached garages It is important to note that there is no curren~Oning restriction on the size of an attached garage provided it can meet applicable setbacks, T e Uniform Building Code provides a maximum size of3,OOO square feet. The Andover Review Committee has discussed this item and resolved that it is virtually impossible to place a structure this size on an urban lot with limited lot width and setback requirements. The largest attached garage in the City is approximately 1,500 square feet in size, The Planning Commission was concemed that an ordinance amendment not be too restrictive and they did not discuss limiting the size of attached garages, 2 Other Cities Regulations City Maximum Size Side Yard Height Maximum Setback Anoka 1,056 sf, includinl! attached garage 5 feet 15 feet Blaine 1,000 sf including attached garage 5 feet Same as principle structure Coon 1,200 sf including attached garage 5 feet Same as Principle Rapids structure or 20 feet, lesser of two Andover 1,200 sf including attached garage (proposed) 5 feet 15 feet or 308 sfnot including attached garage ACTION REQUIRED The City Council is asked to review and approve the attached amendment or to suggest alternative language. / Attachments Proposed Ordinance Amendment Typical lot graphic City Council Minutes ~~ nyenarz 3 CITY OF ANDOVER / COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO, 114A AN ORDINANCE AMENDING ORDINANCE 8, SECTION 4,05 ACCESSORY BUILDINGS AND STRUCTURES TO AMEND THE SIZE, SETBACKS AND HEIGHT REQUIREMENTS FOR ACCESSORY STRUCTURES ON URBAN RESIDENTIAL LOTS THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: 4.05 Accessorv Building: and Structures (A) No accessory building or use shall be constructed or developed on a lot prior to the time of construction of the principal building except by Special Use Permit. (B) No accessory building in a residential area shall exceed the height of the principal structure except subject to Section 4,06 (F) and Section 8,21. (C) Accessory buildings on a residential parcel offive (5 a,) acres or less shall be subject to size restrictions based on the total square footage of land cover of the / foundation of the principal structure as stated below. However, in the case where the accessory building serves to satisfy the minimum garage requirements as specified in Section 6.02, the garage will not be calculated in the accessory building square footage requirement. (8MMMM, 11-07-95) (1) The accessory buildings on a residential parcel with a lot area of five (5 a,) acres or less, but more than one (l a,) acre, shall not exceed the total square footage ofland cover ofthe foundation of the principal structure. (8MMMM, Il-07-95) (2) The attached garage and all detached accessory buildings on a residential parcel with a lot area of one (I a,) acre or less, shall not exceed 1200 square feet. se>'enty five (75%) percent of the total slluare footage of land cover of the foundation of the principal structure. (8U, 7-19-83) (8MMMM, 11- 07-95) (3) All principle structures constructed within the Sing:le Familv Urban Residential (R-4) District after the effective date of this ordinance shall have an attached g:arag:e with a minimum size of 440 square feet. (4) All detached accessorv structures within the Sing:le Familv Urban Residential (R-4) Zoning: District shall have a minimum 4/12 roof pitch. 4 (D) When a private garage is oriented so as to face onto a public right- of-way it shall not have less than the minimum required setback for the principal structure as measured from the lot line, (E) Accessory buildings and structures located in residential zoned districts that are one hundred and twenty (120) sEluare f-eet or less shall be setback a minimum of five (5) ten (10) feet from side and rear lot lines unless an easement exists that is more restrictive. In no case shall an accessory buildine: be located within an easement. Accessory buildings and structures located on comer lots are required to meet the sideyard setback requirements from the street as stated in Section 6,02. Accessory buildings and structures located in residential zoned districts that are greater than one hundred and twenty (120) square feet shall comply with all setback requirements as stated in Section 6.02, All accessory buildings and structures shall not be constructed or placed in a drainage or utility easement. (8BBBBB, 9-16-97) (F) Accessory buildine: in a residential zonine: district shall not exceed fifteen (15) feet in heie:ht. Accessory buildings in the "Business" and "Industrial" Districts shall not be closer than ten (10') feet from side and rear lot lines subject to provisions for abutting residential zone provided herein, (G) No detached garages or other accessory buildings shall be located nearer the front lot line than the principal structure except as herein provided: (I) On residential parcels with a lot are of one (l a,) acre or more, a detached garage or accessory building may be constructed closer to the front lot line than the principal structure, however, the minimum distance it may be form the front lot line is sixty (60') feet. (2) All detached garages or accessory buildings constructed nearer the front lot line than the principal structure shall be similar in design and exterior finish material so as to be compatible to the principal structures. (8U,7-l9-83) (H) No accessory building in a commercial or industrial district shall exceed the height ofthe principal building except by Special Use Permit. (I) An accessory building may be located within the rear yard setback provided said accessory building does not occupy more than twenty-five (25%) percent of a required rear yard, (J) A private garage in a residential district shall not be utilized for business or industry. Further, that not more than one-half (1/2) of the space may be rented for the private vehicles of persons not resident on the premises, except that all the space in a garage of one (1) or two (2) car capacity may be so rented. Such garage shall not be used for more than one (I) vehicle registered as a commercial vehicle with the State of Minnesota. Said vehicle must be registered to the property leasor, or relative living 5 on the premises, The gross weight of such commercial vehicle shall not exceed 12,000 pounds gross capacity, (8KKK,I-16-90) In an R-I or R-2 Single Family Residential District on a parcel of at least three (3 a,) acres in size, one (1) truck-tractor may be stored within an accessory building, This shall not include the parking of semi-trailers, (8KKK, 1-16-90) (K) Vehicles exceeding 10,000 pounds gross weight shall be parked in a garage or along the side or rear of a residential lot. Such vehicles shall not be parked in the front yard. (L) No permanent sheet metal, painted or unpainted accessory building, except small garden sheds not exceeding one hundred twenty (120) square feet, shall be allowed on parcels of three (3 a,) acres or less in all residential districts and within the Metropolitan Urban Service Area (MUSA) Boundary, The foregoing shall not apply to painted and finished metal siding normally used on residential structures, (81, 10-21-80; 8U, 7-19-83; 8DDD, 11-01-88; 8QQQ, 4-02-9) Adopted by the City Council ofthe City of Andover on this _ day of ,2002, CITY OF ANDOVER Michael R, Gamache, Mayor ATTEST: Vicki V olk, City Clerk 6 d'rl\Q~n\<:A, _ ...12 3'-d.LS . ""- . Typical Lot graphic = ~ oq,'~~ -7, s:;>' I i\ ~ I ~~~ '" - - --'. '>>':C I --'* .....,~ ,.'\ I ,;' ~'--" : \ ! (""0,: I"'- ~ . \ \ ~/ . ~ " , ,,"' 0 ' , ;[ , ~ , , ,~ 2; g, "~~\!1!' \\~. s. "t)' 7.I~~'i \\J ,~' : ~ 'I' g IV Q i- ~ ...'" .' _ _" 0 - ~ - Q 10: · - , ", " L ~ -- ~ ~, . .) ., " ~ 'o!) 3 I \.J i \ . L , ~ "" I.C . ~ '/...,.., j I. i 0 I <ilL .0, , ", _ .J ~ ~' g I J\ ~. ~ ids ~: ! l ~ ~ J 0 '" -.-- ________ " , "- J.5 t I ~ 'j" ~ I. ^ (!:; '9:Jb ) ] ! ...,(i tl>- ~ "" '~ ~- -t\ ,- ,_> ~ "" I'--'~ -- ~ ' -- " It?,.~ ' , I __ ' , - <'"' 1 · -1- " , , , I I - - ...., " ..... .< ' Y,,- v ,.J . , ; -' " " . \ - \-... - , .' 'V ' ,,\ 0' 0 'C~ l:I - c' ,_ {\ .. -'l~, . ~ ' ( .' -" , -- , ' 0, ~ I. ":J 0 .. ! "" ' 0-:1,. !, I ' "" '. < " I _____., " - " , , \ .. ~~ ' , ;" -' ~i .~ ~ g ~ J' _____ - 0 '" · ,J-<" ' ~ is oJ .u l ~ (ro"" '~r ~ ' ~. ~ I, H' ; l; Iii s -- 1,ljg "I ~, "". ,~ ,n " --' - · U' -- I . C I l 0 , ~ ". 7f' r.~ ~/ I ~E I \S I ~ ~ E A.117U-fJ I '0 _ I )~ - ,~ . - o ~ - - IF_____ 'm - /"/001 ,.; ,- ~ '- ,--- - ----<:;; I 'Qq-- - - i(\~ I " "0 (.J) ,.,.~' . .(\ X) o ~ , / ~ o~ ~ ,;::. c..:l -7-- City Council Minutes Regular Andover City Council Meeting , / Minutes - June 18, 2002 Page 8 amount of wetland, The City owns the property. The consultant's recommendation is to rezone the property to Multiple Dwelling (M-2). It is recommended that the site be rezoned to Single Family Urban Residential (R-4) to match the zoning of contiguous property to the south and adjacent property to the west. Mr, Neumeister stated one of the items Mr, Bednarz pointed out was there were nineteen sites identified on the study but they found two more sites that were missed by the consultants. He stated there should have been 21 sites so they were going to bring it to the Planning Commission next week for rezoning to low density residential. MOTION by Jacobson, Seconded by Orttel, to approve an Ordinance Amending Ordinance No.8, Section 6,03, Zoning District Map of the City of Andover, (Ord, 8LLLLLL) Motion carried unanimously, Councilmember Knight stated this should be an area that is designated as a permanent green area, Councilmember Orttel stated they did not have this in the Ordinance and they should consider it when redoing the Ordinances, , J . CONSIDER AMENDMENT TO ORDINANCE 8, SECTION 4.05 ACCESSORY BUILDING AND STRUCTURES Mr. Neumeister explained this item concerned modifications to the ordinance regulating detached accessory structures on urban residential lots, This issue was raised at the Council Goal Setting meetings in April 2002 where the Council discussed the size of detached accessory buildings on urban lots and how much ofthe yard they occupy, No changes to accessory structure requirements for lots greater than one acre in size were proposed, Mr, Neumeister stated the Planning Commission recommended in favor of the proposed amendments to size, height and location of detached accessory structures on urban lots, They also recommended a minimum roof pitch of 4/l2 and that urban lots be limited to one driveway access. The attached amendment sets a maximum size of308 square feet for detached accessory buildings on urban lots. This equates to a wide one-stall garage, This size was chosen to ensure that the structure would be large enough for yard equipment, vehicles and some boats, All detached structures (including yard barns less than 120 square feet in size) are included in this calculation, He stated the attached amendment would require new houses constructed in the urban area after the effective date of the ordinance to construct an attached garage that meets the minimum garage size requirement (440 square feet). He stated the City requires a 440 square foot garage. Councilmember Trude noted the bigger the storage space people have next to their homes, the more ) likely they are to have a business move in and generate traffic, She has had complaints with construction of sheds because people thought they moved into an area with covenants. People have asked her ifthere was a way to get structures limited in size because the standard with new homes is a triple garage attached to the home that is almost a thousand square feet in size. A lot of garages are -0- Regular Andover City Council Meeting Minutes - June 18, 2002 Page 9 oversized and she was concerned with 308 feet being very large, She has had requests to look at size restrictions and combining storage space with other space, She would like to see them limit the attached structures as well so it is at least 75% of the foundation size of the main structure so the garages are not larger than the house, Councilmember Orttel stated the city has a requirement that there could only be a 440 foot garage and they never had houses built without garages, Mr, Neumeister stated the keyword is "attached", We currently have a garage requirement but it could be detached so this would remove the possibility on new construction to have anything more than 308 square foot detached structure in the backyard, By taking away the detached option, except for those already in existence, it would restrict it down to a small-detached building, Councilmember Trude stated this would still be larger than the small storage shed and would require a permit. The Council discussed the issue of storage garages versus storing items outside, MOTION by Jacobson, Seconded by Knight, to table Item No, 21 (Consider Amendment to Ordinance 8, Section 4,05 Accessory Building & Structures) until a future date, Motion carried unanimously, / Councilmember Orttel asked staff to look into a provision that the garage must look like the house, NSIDER AMENDMENT TO ORDINANCE 8, SECTION 8 - LAWN ESI: ISHMENT/URBAN RESIDENTIAL LOTS Mr, Neumeiste lained the issue is to consider whether to require developers to install sod on residential lots prior issuance of a Certificate of Occupancy or appropriate escrow during the winter months, Currently e City has no requirements on lawn establishment prior to the issuance of a Certificate of Occupancy, Mr, Neumeister stated there was a rang f choices that could be made in lawn establishments, including: 1. Boulevard sod only, with or witho scrow. 2, Boulevard and front yard only sodded black soil, with or without escrow, 3, Boulevard, front and side year sodded with ck soil, with or without escrow, 4, Boulevard, front, side and rear yards sodded witfi ack soil, with or without escrow. Mr, Neumeister stated staff recommended option 3 with a $2,500 dollar crow and review after 2 years, Staff initially proposed the entire lot be sodded at the time of the G Setting Workshop, However, based on the comments and discussion at the Planning Comm ion, it is now j recommended that the Council consider the lawn establishment for the front and Sl yards only along with the other conditions recommended by the Planning Commission, The lanning Commission recommended the seeding/sodding be required only in the front yard area, 2,500 escrow would be sufficient for work to be done, -'1- (~Oj , CITY OF ANDOVER ./ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,Cl.ANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administrato~1U Scott Erickson, City Engineer L FROM: Todd Haas, Asst. City Engineer SUBJECT: Schedule Special Joint City CounciIlPark & Recreation Commission Meeting - Engineering DATE: July 16, 2002 INTRODUCTION This item is in regards to scheduling a special meeting with the Park & Recreation Commission to review and discuss various items, DISCUSSION The items the Park & Recreation Commission have recommended to be discussed at the special '\ meeting are as follows: / · Proposed 2003-2007 CIP Park Improvements · Proposed 2003-2007 CIP Trail Improvements · Council Policy For Public Trail Construction (2002-2003 Goals & Objectives) . Council Policy Claritying Public Expenditures Protocols For Park Improvement Funds (2002-2003 Goals & Objectives) · Vandalism To Recover Losses In Park System/Finance Department Other items that the Council has indicated an interest in discussing with the Commission include: . Roles/Responsibilities & Limitations For The Park & Recreation Commission . Council Policy On Developing A Framework For Working With Athletic Associations · Status Of Proposed Community Center Project & Planning Efforts Potential dates would be as follows: · August 29,2002 at 7:00 P,M. · September 5, 2002 at 7:00 P,M. ACTION REQUIRED The City Council is requested to select a date for the special joint meeting with the Park & Recreation Commission. Respectfully submitted, , ~~ / cc: Jim Lindahl, Park & Recreation Commission Chair G CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administratorfl/ FROM: Will Neumeister, Director of Community Development~ SUBJECT: "Rural Reserve" Open House Summary DATE: July l6, 2002 INTRODUCTION Three "open house" meetings were held during May and early June with property owners. City staff eXplained to the property owners what the purpose of the study was, Input was gathered regarding the property owners desires for the future development potential of their land into either urban or rural lots, This summary highlights staffs impressions regarding what was said by the various groups of property owners. DISCUSSION / Public notices were sent out, about sixty notices were sent to property owners in both the blue and green areas. Over eighty notices were sent to the owners in the grey area, those in attendance included the following: May 22 (Blue Area) May 30 (Green Area) June 5 (Grey Area) Byron Westlund Jim Barber Lea Willford Mike Quigley Jim and Kay Aasness Mike Kulseth Roberth Hatch Rick Aasness Daryl Slegh Mary Harrell Eric Schaffer Ester Haas Jim Kuiken John and Alice Ganter Joel & Lila Hollohan Ken and Mary Slyzuk John and Heidi Swisher Bill Bradish Jim and Jan Knoll James W. Selmer Deb & Shirley Packer Karen Jones Wes & Lois Spadgenske Blue Area (scenario #1) This l,OOO acre area is generally located east of Round Lake Boulevard and north of Coon Creek. The majority of the property owners in the blue area indicated that they would like their land to be developed at urban densities with City services. They also were very vocal (unhappy) regarding being outside the MUSA. They wanted to develop right away and did not want to wait until after the year 2020 to develop. Their preference would be to move up the timing to be included inside the MUSA and receive City services (Leo sewer and water) as soon as possible, Rural Reserve Open House Update Page 2 , Green Area (scenario #2) This l,OOO acre area is generally located North of l6ls1 Avenue and east of Hanson Boulevard, The people in attendance were about evenly split between those that were interested in developing at urban density (once again, sooner than 2020) and those that just wanted to keep their options open for a future time when they may want to develop at an urban density. Grev Area (this area is not in the Rural Reserve area) The area was 820 acres in size and was generally located north of l6l sl A venue, west of Hanson Boulevard, The people in attendance were generally not interested in developing at urban density but were potentially interested in future large lot rural subdivision of their land. The next step in the work plan for the Rural Reserve study is working with the transportation and sewer consultants to study areas what developing at urban densities would mean for needed improvements to the City's infrastructure, The plan is to complete these two studies over the next six months. As meaningful information becomes available during this period, staff will keep the City Council updated. The planned schedule for these studies/plan updates (as they pertain to the Rural Reserve Study) are as follows: . Transportation Plan - Completed by Fall, 2002 . Sewer Analysis/Plan - Completed by December 3l, 2002 / Upon completion of the analysis by the consultant and staff, a Comprehensive Plan amendment will be processed through Metropolitan Council which is estimated to take 60-90 days, Maos Maps of the two rural reserve study areas are attached to this report and they show who is interested in urban density development prior to the year 2020. Also attached is a map that staff has prepared showing where development is anticipated during the growth stage 2000-2005, Beyond that time frame it is difficult to determine what will be developed at this time. ACTION REOUESTED This is an informational item for City Council and no action is necessary at this time, As the City staff receives data from the sewer and transportation consultants, it will be shared with Council. Attachments Letter from Kenneth and Mary Ann Slyzuk Letter from Carl Ganter * SL YZUK FARMS, INC. J * '* 3Stm'BrondP_~ , ? Ken Slyzuk PHONE (763) 755-681 0 FAX (763) 754,8703 June 21,2002 1521 1 NIGHTINGALE ST. N,W. ANDOVER, MN 55304 City of Andover - 1685 Crosstown Blvd. N,W, - Andover, MN 55304 Attention: John Erar RE: Open House Meeting regarding Comprehensive Plan Dear Andover City Staff Please be advised that we are owners of over 300 acres of real property located west of Nightingale Street and south of l61 st A venue, in the City of Andover, As a property owner in the City of Andover, we received the May 9, 2002, mailing regarding the Open House meeting involving the Comprehensive Plan. This letter states our position that we believe our real property should be available for development, More specifically, it is our understanding that the property south of 161 st A venue in the City would be included within the MUSA boundary and available for development in the very near future, We are aware that the sewer lines abutting our property have sufficient capacity to handle future developments for all of the land south of 161 st Avenue, We are at the age we would like to retire, There is no one in our family to keep our farm operation in business, With all of the taxes and other expenses going up every year, there is no way anyone can make a living with just farming, We need to be able to sell off our property in a timely manner, We know that there is no one at the city, or any other place, that would give up their retirement and not collect their money for twenty years after retiring. Please take this letter into consideration when making your decisions. Sincerely, ~SlYZUk n , ~.1 I ",./!, ;/./ ~ /- / <M.o/J--4U ftj'7d?- , Mary Ann Slyzuk J4t W:. ~~. (j& L . , ..' - ~H[UH~ MAR 2 I 2002 March 20, 2002 Dear Mr, Erar: CITY OF ANDOVER This letter is in regards to the City of Andover 2020 Comprehensive Plan and its potential impact to our family's property. It is our understanding that during the next 18 months, until possibly the year 2040, 160 acres of our land has been rendered useless due to the restrictions placed by the City of Andover. Our family is strongly opposed to being included in this Rural Reserve Designation process, Only 18 months ago we were involved with Independent School District # 11 as they chose a 40 acre parcel of land for a new elementary school. We were fortunate that another site was chosen, however, what rights do we have as property owners, to the future development of our property? We have just completed extensive estate planning that will be rendered useless if our property is included in the Rural Reserve Designation process, How will our family be compensated for this and future loss of value to these sections ofland? After surveying the properties proposed for the Rural Reserve Designation, it appears that much of the area is not able to be developed without the benefits of a sanitary sewer system and city water, All of our property can potentially be developed with on-site water and sewer, as well as provide spacious lots for people to enjoy nature. We have no immediate plans to sell or develop our land, but we feel this decision should be left up to us, the property owners. We do not feel it should be under the discretion of the City of Andover or the Metropolitan Council. I do plan on attending all of the meetings regarding Rural Reserve Designation in the City of Andover until this matter is resolved, If you have any questions regarding our property please let me lrnow, Respectfully, (I~ Carl Ganter 17130 Ward Lake Drive NW Andover,~. 55304 H# 763-434-7031 W#763-755-9305 . Rural Reserve Study Scenario One Property Owner Response ~. \ I L LJU A ?- ' 7, 'i'5''Z:' "{ ~~ _~:-"i ,T "':;~;; \lW:. T"- -I I I I" II,iW+;;,;; ,.<~f' " ~ ". " h, '\ ,'.,", .- , , ~EBH I .,' /;, , Y. ':.t>. ' . : ,. .. .." i ;';0. . , -' - - f.+-I i I I- ; c I - r'lll'.I" . -, t 'l:~ c < -k~ >.; .., '~'tr c h,. I=- ~ 5 ',' "'-:,~ rn ;= I-- H\im f- ~1 -~ ~ / f- 1 ~ a = l= ~ K '\ u - if PACKER AliCE C f- I. !""UGLID RONALD .:..= SCHMITT PALMER J Al f- PACKER SHiRlEY' - = :i \ rJ T\"" - ~ ~ ~ - - - - r KNOLL FARMS 1)1 - NC E\./ II l' ,?j BR.6J Y ROGE - ED FIEl S&SONSINC - KNOLL FARMS IN! ED FIELDS & SO~ I ~ ~I ~EB2 l KNOlnTANlEYl'& ~ INC I~ - 4= NC r- I FIELDS ED & SONS I~"I[ f-- ~~OLl FARMS INC 0- f-- 1.., ~MAN DAN M FI LDS ED & SONS INC I -I I Cl <=:::r:. I L -m ~ -" - I ,,_.,,~,~ It-.. \ II " I' I~I \ 3 Ql;1 0 ~= ""~,~ KNOLL FARMS INC SL YZUK KENNETH - , I T TI~ ",? ,\ ~;, I ~iSS -"" ) t't: 'C.:('N-I J I I 7 o '0 "'7 [ u--' SL YZUK KENNETH l -\\11111 III III P HL FIELDS JOSEPH W ,- rill I~ l\LJ:r 1\ 1-,' c~~m_;f ~ 8: ~YZUKKENNETH FIELDS JOSEPH W ( 111_ ~ \ =: .. i,; '-- "'~- ~ '--bn. ~) ]F5 .~ . _ '. ~ SL YZU KENNETH L D r\,,, J A~ TI (f~ [ ~~~ .,- .,lMIUI I"- '~ GV lJG () -~ j ~ MAOISONPBJR& ~ - +~ '\..: ~'::::::J Jy-"A ~ SLYZ KKENNETHL JJ ~-1Q ~ !m~~~ ~~ =F"- ""'" /I~ rl'" '" I 'J ,\, , N ,I' ,/2020 MUSA Boundary W~E Scenario One (1,003 Acres) . Andover Planning c=J Interested in Urban Development before 2020 (809 acres) 7,10,02 c=:J Unknown (194 acres) Rural Reserve Study Scenario Two Property Owner Response l\ y 1F4 - - -- 1\ - - ~- =i n -/ ~;;.~ ~ r' c- _,--u L /; ~.::.<v<(S L l W- f- / _ - ~ --{\1f ,.),,:>0 -_ I - - .-ff ~' -" M_ ~ MAGNUS "'\ - ~ STAFSON VERAMTF T \ .I I THERIN I." MEIDE IVI ICHARD A \ } --- :Q '/j TATRO GANTE CLIFFORD A HOFFMAN TERFAMIL' LTDPAR ERSHIP I/"- ./~ ARDIS L 0 PARTNERSH VI'" ~~~ ~ I / TATRO CLIFFORD A NIVI I C(" *f I II ""- HOFFMAN ARDIS L SELMER J VI SELMER E\ 7 ~ ~ m- OLSON g WANDA GAN RFAMILY LTD- i TNERSHIP I f I I % J co,""""'...... I ~ ~II I "^ "",,",NARD KENN'''' I h -'>- '\\ BOB ~'H :E~~J - #l1 L - \ C""'''OA~D - 1"/ \ 1\ AASNESS SEYMlllJj<(- L;:::...:ij AN JUNE BERGERON I DOROTHY E AASNESS DAVID J i# KAMP D JEFFREY W ~o DOROTHY E // AASNESS ~g SANDERS // DOROTHY E ~.. LILA M -~ =t7'A J RIVERDALE ....TH ~ VI LEUTY CHURCH NT .. I I- OF JENSEN i< 'r:f J PETER NAZARENE eRENTO ffi :! h- o ~ ~ Ih RIS ..~R iij ~ 'i: - l V"I ~ ~ V1 ~ _ DJ[B I / / KOCISC~ ~ 8 ~ J~ _~~ tJ, - r;: ~ It-- _ ~ f--- MENKVELC ,'" ---.l " I \ I \~ - ~ ~- ~ L" l~~ - ~C _ 1 & r1LJ 'J r78 lJl:u:= ~\ =. I )/) '-'- ') _ ~ ~R' ~T7~'7\\( ~-\j ..- , , N '\ / \/ 2020 MUS A Boundary wA, j Scenario Two (1,026 Acres) Y L:=J Unknown (411 acres) Andover Planning .. 7,10,02 Interested in Urban Development before 2020 (474 acres) L:=J Do not want to be included in Rural Reserve (141 acres) 2000-2005 Growth Stage Detail I~ - lLl':u..WH. ~'" , , " --"'~ i--Et9kJ9l:: I l)} T ~ ~~ 1~~lBjEm LA= ~ ;:nJ \R~ ~ IftJ. ,TT'lEEEJ ,I I 6 ~ N h'mtll: I: i ,'1'1 ';f ~ hn- ~^-_____ ~ ~ ,~~ ~ ~ I~\\> T c,. I 1// -, r r:J~ -..lllllJl LL f- ~ ~::r ~ n Ii" f- \1 ~- Li I ~ \\-- ~ ;:;::: '1 ~ 1'1111111111 f-- II UI -j ) Ilt:l n J1I1 ~ ~ ~ga'B r:: ffiE1Pr I ~ m rm hTTTl JO r; IJW H II n t=I7 If'6;MI.~Jll WJ I~~~ !~I ~i 5;:i; ~ == ~I ~g~ ~ _0~ \tbtlll p:; ~ ~m I ~G~ ,to- '}~ "",'1f! ,,~ ~ !l1. J ~~ ~ ~ ~IT~I..~ ~ ~<~ ~ /' ~ Tf<<..2::tIJ-"1~ '1i"TFi I rl ~ x"" ,/' /- V'i.- J;~~lm rr 1>~tll ~ I ~~ ~i~;: ~ ~T;,. EB ) "ern __(l;3[1~1 --- ~ ITT rr ~m;rHrl'l ~ I . --~~II~~R0.. ~ *91 H5WJt[I[jErrGP; H- 111I11ill0; 00 ' ~[[U IE f? ...- rm il!IID . d k ~ - 17~ .r~ =r=r J.; rttr= llIJ II ~~Ai ...-('j'T'" J] II 1lTITll1TI'r",. DrIrrJ If! I5l 00l -... I :~) .~ ~'9LL- I 1'1Il~~ 1111 ~ ~~ ~ . I. "E I ~<IJ ~~ ~.i m -~~~r I ~ ~~ liil'( Ir~W ~1)'J j ~ Uir=-1l:jII,jIl19~_gj~~ ~ ~\ ~ I ~ i I;;;aJFFj~_ 19 ~ BmE Il!lllffi IIJS(~~ Anticpated Timeline to Complete .A.. Current Growth Stage wY' , 2002 Active developments continue Andover Planning Approval of projects under review (63 acres) 7,10,02 2003 Approved projects completed (35 acres) l" ,I 2020 MUSA Boundary Proposed projects begin (63 acres) 2000-2005 Detail approval of new projects (118 acres est.) 0 Already Developed " III Approved Projects (35 acres) 74 2003 approved projects begin (118 acres est.) D Proposed Projects (63 Acres) / New projects ~pproved (based on interest, r-J Interested in Development (118 acres) 155 acres available) L-.J o Not Interested in Development (178 acres) 2005 200~ ~pproved projects ~~gin, _ Sewer not Available (23 acres) DeCISion regarding remaining land In 2000-2005 D Remaining Undeveloped Area (155 acres) growth stage @ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755,5100 FAX (763) 755-8923. WWW,C1.ANDOVER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: 2002 Second Quarter Financial Report DATE: July 16, 2002 INTRODUCTION The Andover City Council is requested to review the attached financial reports, The Finance Director will provide a brief presentation to Council at the meeting, DISCUSSION The attached reports represent the status of operational revenues and expenditures through the / second quarter of 2002, a maturity summary of the investment portfolio and an indication of past and present rates of retum on investments, Also provided is an update on various projects funded by park dedication and trail funds as a follow up to a Council request in May, BUDGET IMPACT The attached reports show the overall operational impact and an update on various projects funded by park dedication and trail funds through the second quarter of2002, ACTION REOUESTED Informational data provided and no formal action is needed, Attachments , / CITY OF ANDOVER Budget to Actual Comparison OPERAT IONAL REVENUES / 2002 2001 Department Annual Year % Annual Year % Budget June to Date Received Budget June to Date Received GENERAL REVENUE Property Taxes $ 4,271,900 $ - $ 1,231 0,03% $ 4,031,155 $ , $ 726 0,02% Licenses & Permits 910,640 51,163 313,579 34.44% 872,020 54,720 385,512 44,21% Intergovernmental Revenue 632,299 25,138 210,839 33.34% 1,083,004 7,680 179,704 16,59% Charges for Services 442,590 65,148 299,540 67,68% 573,260 49,307 302,175 52,71% Fine and Forfeits 78,000 7,063 32,084 41.13% 65,300 6,173 32,635 49,98% Miscellaneous Revenue 409,500 19,457 100,979 24.66% 308,000 2,184 94,961 30,83% Transfers 242,422 139,697 139,697 57,63% 244,067 - - 0.00% TOTAL GENERAL REVENUE 6,987,351 307,665 1,097,948 15.71% 7,176,806 120,064 995,713 13.87% SPECIAL REVENUE FUNDS Economic Develop. Authority 137,378 2 2 0,00% 134,102 - 3,169 2.36% Drainage & Mapping 50,500 2,427 3,083 6.11% 50,500 , 1,413 2,80% Lower Rum River 26,084 - 62 0.24% 25,959 , 155 0.60% Forestry 19,750 260 4,257 21,56% 14,775 650 3,767 25.50% TrailfTransportation 23,800 412 1,944 8,17% 91,150 , 229,506 251,79% Septic Disposal 700 - (124) -17,66% 1,120 - 96 8,57% Right of Way Management 31,775 3,330 6,755 21.26% 54,200 377 33,437 61.69% Capital Equipment Reserve 260,000 21,002 51,112 19.66% 277,500 - 16,021 5,77% Seal coating 15,000 10,450 11,714 78,09% - - 4,834 Oak Wilt Suppression 13,475 15,000 15,000 111.32% 8,600 1.750 1.750 20,35% / TOTAL SPECIAL REVENUE 578,462 52,883 93,807 16,22% 657,906 2,777 294,148 44,71% ENTERPRISE Water 1,317,514 3,989 186,418 14,15% 1,196,600 11,542 185,760 15,52% Sewer 1,226,220 1,538 320,787 26.16% 1,144,600 14,487 328,207 28,67% TOTAL ENTERPRISE 2,543,734 5,527 507,205 19.94% 2,341,200 26,029 513,967 21.95% INTERNAL SERVICE Central Equipment 437,700 109,000 217,999 49,81% 407,665 - 596 0,15% Risk Management 12,950 , 9,159 70.72% 30,382 - 1,477 4.86% TOTAL INTERNAL SERVICE 450,650 109,000 227,158 50,41% 438,047 . 2,073 0.47% TOTAL FOR ALL FUNDS $ 10,560,197 $ 475,075 $ 1,926,118 18.24% $ 10,613,959 $ 148,870 1,805,901 17,01% g:\data'finance.datVun 02 Rev.xls Updated: 7//2/2002 CITY OF ANDOVER Budget to Actual Comparison OPERAT IONAL EXPENDIT URES Completion of six months would be at 50% of budget 2002 2001 Department Annual Year % Annual Actual Year % Budget June to Date Expended Budget June to Date Expended GENERAL FUND Mayor and Council $ 67,748 $ 3,612 $ 29,905 44.14% $ 74,841 $ 3,873 $ 39,477 52.75% Newsletter 28,350 3,429 16,171 57.04% 25,000 2,849 12,818 51.27% City Clerk 126,606 7,350 62,659 49.49% 114,094 8,611 60,159 52.73% Elections 43,813 130 786 1.79% 11,637 125 753 6.47% Administration 120,301 7,046 53,797 44,72% 98,360 7,489 44,291 45.03% Human Resources 161,379 5,913 33,052 20.48% - , - 0,00% Financial Administration 263,712 20,636 108,962 41.32% 236,395 17,444 109,068 46.14% Auditing 11,000 1,500 8.740 79.46% 11,000 - 9,075 82.50% Assessing 102,000 - 98,930 96.99% 84,500 - 92,037 108,92% Attorney 133,200 - 46,962 35.26% 127,500 - 38,064 29.85% Planning and Zoning 258,584 20,469 109,195 42,23% 248,932 15,349 82,651 33.20% Information Systems 131,414 8,239 59,780 45.49% 132,515 7,724 56,695 42.78% City Hall Building 75,376 2,355 37,756 50.09% 73.868 4,249 46,319 62.71% Fire Station 68,644 2,597 37,594 54.77% 54,289 2.783 38,238 70.43% Public Works Building 294,397 4,158 55,088 18.71% 279,555 5,938 63,269 22,63% Senior Citizen Center 79,423 56,784 63.759 80.28% 12,485 655 7,850 62,87% Equipment Building 12,933 34 967 7.48% 18,909 16 1,695 8,97% City Hall Garage 2,335 14 560 23.99% 2,296 11 693 30,20% , Engineering 377,323 31,733 164,864 43.69% 368,430 24,051 154,889 42,04% , , TOTAL GENERAL GOVERNMENT: 2,358,538 175,999 989,528 41.96% 1,974,606 101,166 858,041 43,45% Police Protection 1,203,496 , 309,141 25.69% 1,106,616 275.754 551,508 49,84% Fire Protection 748,276 49,032 229,857 30.72% 650,809 11,864 146,000 22.43% Protective Inspection 398,437 31,299 181,298 45.50% 377,583 27,823 169,877 44.99% Civil Defense 16,558 339 2,584 15,61% 16.496 321 2,431 14.74% Animal Control 13.780 110 2,996 21.74% 13,680 1,138 4,074 29.78% TOTAL PUBLIC SAFETY: 2,380,547 80,779 725,877 30,49% 2,165,184 316,901 873,890 40.36% Streets and Highways 393,932 47,911 191,288 48.56% 1,108,369 33,502 147,592 13.32% Snow and Ice Removal 533,473 30,616 252,216 47.28% 501,514 7,827 182,324 36.35% Storm Sewer 126,299 5,641 19,049 15.08% 131,074 7,218 23,627 18,03% Street Lighting 36,400 2,153 10,690 29.37% 36,400 2,002 11,360 31.21% Street Signs 118,161 9,412 56,878 48.14% 130,030 20,935 54,331 41.78% Traffic Signals 30,000 1,104 5,439 18.13% 30,000 967 5,198 17,33% Street Lights. Billed 141,150 10,846 53,417 37,84% 141,150 12,068 52,181 36,97% Parks and Recreation 627,967 61,195 257,139 40,95% 605,183 40,334 198,818 32.85% Tree Preservation 23,830 1,142 6,339 26,60% 22,105 389 4,596 20.79% Weed Control 20,674 2,723 8,446 40.85% 22,337 700 7,450 33,35% Sunshine Park 33,270 1,055 10,500 31.56% 32,007 684 4,791 14.97% Recycling 117,931 12,123 48,683 41.28% 110,295 7,276 47,092 42.70% TOTAL PUBLIC WORKS: 2,203,087 185,922 920,084 41.76% 2,870,464 133,902 739,359 25,76% Transfers to Other Funds 565,233 - 565,233 100.00% , - - 0,00% Other and Unallocated 46,089 (53,708) 29,634 64.30% 166,552 40,246 68,190 40,94% TOTAL OTHER AND UNALLOCATED: 611,322 (53,708) 594,867 97.31% 166,552 40,246 68,190 40,94% GENERAL FUND GRAND TOTAL: 7,553,494 388,993 3,230,356 42,77% 7,176,806 592,214 2,539,480 35.38% e e 2002 2001 Department Annual Year % Annual Actual Year % Budget June to Date Expended Budget June to Date Expended SPECIAL REVENUE FUNDS Economic Development 138,728 11,449 53,274 38.40% 134,102 8,604 44,157 32.93% I Drainage and Mapping 51,935 1,500 9,691 18,66% 50,500 210 2,332 4,62% Lower Rum River 26,910 1.462 10,709 39.80% 25,959 1,331 9.418 36.28% Forestry 22,316 5,880 15,027 67.34% 17.482 433 1,086 6,21% TrailfTransportation 128,150 3,114 6,655 0.00% 91,150 - - 0.00% Septic Disposal 1,120 , - 0,00% 1,120 - , 0.00% Right of Way Management 50,891 2,015 14,806 29,09% 49,127 2,223 13,200 26.87% Capital Equipment Reserve 1,059,137 87,027 807,316 76.22% 154,067 , 19,672 12.77% Developer's Sealcoating , - , 0,00% - - - 0,00% Oak Wilt Suppression 8,600 16 802 9.32% 8,600 , 10 0,11% TOTAL SPECIAL REVENUE: 1.487,787 112,463 918,280 61.72% 532,107 12,801 89,876 16.89% ENTERPRISE FUNDS Water 1,284.754 184,549 746,669 58,12% 1,154,264 45,523 248,627 21.54% Sewer 1,196.462 125,573 483.414 40.40% 1,140,599 57,606 359,562 31.52% TOTAL ENTERPRISE: 2,481,216 310,122 1,230,084 49.58% 2,294,863 103,129 608,189 26.50% INTERNAL SERVICE FUNDS: Central Equipment 448.788 18,684 159,628 35,57% 421,095 39,279 210,569 50.01% Risk Management 21,858 1,395 9.462 43.29% 30,382 659 8,594 28.29% TOTAL INTERNAL SERVICE: 470,646 20,079 169,090 35.93% 451.477 39,938 219,163 48,54% TOTAL FOR ALL FUNDS $ 11,993,143 $ 831,657 $ 5,547,808 46,26% $ 10,455,253 $ 748,083 $ 3,456,708 33,06% e e '" C !? 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CITY OF ANDOVER "- Investment Maturities As of June 30, 2002 / 10 years and beyond 12% 5 to 10 years 5% Less than 1 year 40% 3 to 5 years 23% 1 to 3 years 20% Investment Total: $ 29,436,202,63 / CITY OF ANDOVER Average Rate of Return 8.00% 7,00% 6.00% 5.00% 4.61% 4,00% 3,00% 2.00% 1.00% 0,00% 1997 1998 1999 2000 2001 2002 J Note: The 2002 average rate of return is based upon the estimated annual income the investments should yield, @ \ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. Www,C1.ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrator~ FROM: Scott Erickson, City Engineer SUBJECT: Consider Approval of Plans & Specs/98-20/Bunker Lake Boulevard Underpass - Engineering DATE: July 16, 2002 INTRODUCTION The City Council is requested to consider the plans and specifications for Project 98-20, Bunker Lake Boulevard Underpass, DISCUSSION As the City Council is aware, the design of the pedestrian underpass for Bunker Lake Boulevard NW just east of the Burlington Northem Railroad tracks was delayed due to a number of challenging design considerations which presented themselves as the project details were being addressed, The three main issues which required additional consideration were: . The discharge of stormwater from the sump situation created by the underpass and its adjacent topography . A groundwater watertable that was higher than previous soil borings had indicated . A requirement by the Anoka County Highway Department to build the underpass for the ultimate expansion of Bunker Lake Boulevard NW, After evaluating a plethora of options and their associated costs, it has been determined that both water related issues can be addressed by the installation of a catchbasin with pumps, drain tile and a waterproofing membrane to handle both the stormwater runoff and the watertable, The waterproofing/drain tile design has been completed by a geotechnical engineer and is incorporated into the project's design, The County requirement to extend the box culvert simply requires adding a few sections to each end of the box, but does result in added project expense, It should be noted that alternative locations for the pedestrian crossing were also evaluated as a part of the additional considerations but topography and other environmental restrictions do not / Mayor and Council Members July 16, 2002 Page 2 of2 I provide an alternative location for this crossing, The project schedule provides for the construction of the underpass in September of 2002. The underpass construction will require that a detour of Bunker Lake Boulevard NW be established for approximately a two week period, The detour will be coordinated with the Prairie Road NW project that will be under construction during this same period of time, Traffic along Prairie Road NW will be maintained at all times during the project construction, BUDGET IMP ACT With the additions of the additional box culvert and length of stormwater/watertable pumping system and the waterproofing requirements, the estimated construction cost for this project is $290,000,00, The additional improvements required for the project have added an additional $ll5,000 to the previously estimated construction costs, The funding for this project is as follows: Previously Identified: Trail Fund $50,000 DNR Grant $50,000 I Capital Reserve Funds $20,000 (To be reimbursed by Trail Fund over seven years) Road & Bridge Fund $55.000 (To be reimbursed by Trail Fund over seven years) TOTAL $175,000 Additional Funding Needed $115,000 The City Finance Director is currently reviewing the funding options but has indicated that a combination of potential funding sources listed below could be made available to provide the additional funding necessary if the City Council wishes to continue forward with the construction of the pedestrian underpass, Capital Reserve Funds Road & Bridge Fund Discretionary TIF Revenues General Fund Contribution RECOMMENDA nON The City Council is requested to consider the approval of plans and specifications for Project, 98- 20, Bunker Lake Boulevard Underpass. ( / CITY OF ANDOVER , / COUNTY OF ANQKA STATE OF MINNESQTA RES, NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO, 98-20 ,FOR BUNKER LAKE BOULEVARD UNDERPASS WHEREAS,~ursuant to Resolution No, 085-01 , adopted by the City Council on the 15 day of Mav , 2001 ,the City Enqineer has prepared final plans and specifications for Project 98-20 for the Bunker Lake Boulevard Underpass WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of Julv , 2002 , NOW, THEREFQRE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications, BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a,m. , Auqust 27 , 2002 at the Andover City Hall. MQTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 16th day of Julv , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk @) \ CITY OF ANDOVER J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.cI,ANDOVER,MN.US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Schedule EDA Board Meeting, DATE: July 16, 2002 INTRODUCTION The EDA Board is requested to meet to consider various economic development matters associated with Andover Station and Andover Station North (land south ofWDE site), DISCUSSION The proposed agenda for the Board meeting would include the following items and may / be subject to change as circumstances warrant: 1. Consider Medical Office Complex Proposal- Andover Station 2, Andover Marketplace Update - United Properties 3, Andover Station Residential Update - Property Sale Status 4. Commercial Development Proposal Update - Andover Station North 5. Parcel Acquisition Update - Great River Energy 6. Tanner's Steakhouse Architectural Design Status Update 7, Other Business ACTION REQUIRED Schedule EDA Board meeting for Thursday, July 25, 2002 at 6:30 p,m, to discuss the above items, IfEDA Board members have any additional items they would like to add to the agenda, please contact me, Respectfully submitted, #~ Cc: EDA Board Members @J CITY OF ANDOVER J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Schedule Council Workshop - Community Center Project DATE: July 16,2002 INTRODUCTION Council has requested that a workshop be scheduled to further review and discuss certain project issues that would impact the final decision on how to proceed with the Community Center project. DISCUSSION Council discussed the need to further review and discuss issues impacting how to proceed with the Community Center project, Workshop issues that would be included for discussion are proposed as follows: 1. Financial Performas - Revised 2. Capital Financing Plan a. Park Dedication Contribution b. Lease Revenue Bonding c. Q,O. Improvement Bond - Referendum d, YMCA Lease Commitment - Status 3, Capital Campaign/Project Initiation Time Frame Considerations 4, Project Completion Schedules - Options/Time Frames 5, Project Management/Business Plan - Discussion 6. Facility Design/Construction Process - Discussion 7. Other Business ACTION REQUIRED Council discussed possible dates in the weeks of August 19th and/or August 26th for a workshop meeting, 1JtJ;:; / Jo Erar I , (?0 \ I CITY OF ANDOVER .1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Will Neumeister, Director of Community Developmentud-- SUBJECT: National Night Out Program Activities-Community Development DATE: July 16,2002 INTRODUCTION National Night Out is scheduled for the evening of Tuesday, August 6, 2002, Anoka County Crime Prevention Coordinator, Laura Landes, has been working to coordinate a variety of activities for that evening, Attached please find the events that have been scheduled, DISCUSSION The addresses and a map of the party locations will be put together one week before National Night Out and will be distributed with the City Council packets on Friday, August 2, 2002. Staff will prepare the map to show the parties and where they fall in relation to the Council District boundaries, ACTION REQUESTED Council members who would like to attend the neighborhood block parties are asked to contact Will Neumeister, Respectfully submitted, /#i!~ Will Neumeister Attachments National Night Out Events List , NATIONAL " - - ..---.- RECEIVED - --.... - - -.-.. iiiiiii_-- - . "~..:;:.. JUL - -.--- 5 2002 - -- -- ..... .@ CITY OF ANDQVE R ~#()d,fptMt~ National Night Out Events: July 30 at 2:30 pm The Farmstead "Identity Theft" Seminar The Anoka County Sheriffs Office will be hosting an "Identity Theft" Seminar for Andover residents educating them on how identity theft occurs, minimizing their risk of being a victim, and making informed decisions about the sharing of personal information, August 6 at 10:00 am Andover Fire #1 Camping & Outdoor Safety Camping was ranked #2 on a child's list of favorite things to do in the summer! The Anoka County Sheriffs Office will be hosting a safe camping and outdoor activity for kids. Members ofthe Andover Fire Department will talk with the kids about being safe around camp fires, Department of Natural Resources personnel will educate the kids on what to do if they get lost in the woods, come upon a wild animal, and issues about plants and berries, August 6 at 10:00 am Andover Fire #1 Fire Extinguisher Training While the kids are being educated on camping and outdoor safety, the adults are invited to attend a fire extinguisher training course. Have you always wondered how to work the extinguisher hanging in your garage or kitchen? Come and learn how, Also get information on making sure your extinguisher is in working order, August 5 at 11 :00 am Grace Lutheran Church Basketball Challenge Do you like to play basketball? The Anoka County Sheriffs Office employees are challenging the youth in the community to a basketball game, Come join us for a great time, FOR MORE INFORMATION ON THESE EVENTS, OR TO REGISTER TO HOST A NATIONAL NIGHT OUT PARTY, CONTACT LAURA LANDES, CRIME PREVENTION COORDINATOR AT 763,767.4664, . Dil~ i~ . CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755,8923. WWW.CLANDOYER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: July 16, 2002 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover, Also attached is a listing of scheduled bond payments. DISCUSSION Claims totaling $ 91,713.25 on disbursement edit list #l 07/09/02 have been issued and released. \ , / Claims totaling $541,756.15 on disbursement edit list #2 dated 07/16/02 will be issued and released upon approval. Bond payments totaling $1,074,550.00 on attached bond payment listing. Funds are to be wired 07/3l/02 for a 08/01102 due date, BUDGET lMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects, Also attached is a listing of scheduled bond payments, ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $1,708,019.40. Please note that Council Meeting minutes will be used as documented approval rather than a signature page, Attachments j , , , / , ~ w ... '" ... ... ... ... [:Ll ~... .. > 0<(... ... 00.. oil .. ~ "'. . "'. . ,.. . o. . tJ.. U... ... o . . o. . >t "'" <I< ... '" . . H\D ...- ... U 0 .. \ ... :;:. :~ : ~~ : ~ : ~;: l!l ""'.. ... U o It'I... .. ...:l...:l... .. en tIl Del .............. F-< QJI.O .. .. Z J:: \D .. ... .. .. ... .. Pi] .... 0 .. .. ~ ...:l ... .. .. '" '" ... [iJ . . 0) :NNNN: ~ ~\D .. .. (:Q ...:l . . 0) "0000.. H IJ).. .. ct QJ r-l.. '" U r-l ..."".. 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OJ OJ OJ .... __ ___ ______L_____________________________________ ~--,.- Bond Payments to be wired to the following: -1---- Funds to be wired on July 31, 2002 -----------~------- ----"~-~.._----- --------------------- -- Due Date: August 1, 2002 -~._.._-~ --_._.~------~--- -~---_.- Payee Description Principal Interest Total Amount -.,.--------- ----------.--.-.. - 17,337.50 US Bank G.O. Impr. Bonds-1993A 365,000.00 382,337.50 --- ----- US Bank G.O. Impr. Bonds-1994C - 12,771.25 12,771.25 u~~~-j(w. Imp.. Bonds-1995A ------- - 30,867.50 30,867.50 ____on_on ________ __________ - -- 365,000.00 I Sub-total 60,976.25 425,976.25 ..--- ----------------- --------- ----------.-----. - t I -----~-------- ------------..--..-------.--------. -----.---+- US Bank G.O.Tax Iner. Bonds-1996 95,000.00 44,050.00 139,050.00 0-.-_-_--------_._--- _ _ ___.__..__ - _________. _____ ..________.....________._ ___.____n____________-+-_____..._._______n____ --------.-. _ _ n 1____________ ------------- -------- - - ---L---------- US Bank G.O. Equipment Cert. Of 1999 - 11,500.00 I 11,500.00 _ ____n__ un -r------------------- u____u_________________ ___u___________________ ..-------------- -------r------ ------------- --- - ---------------- ----------- US Bank Taxable GO Tax Incr. Bonds-2000A 50,000.00 82,412.50 132,412.5r " -----------_.._----_.._-----------_.._-_._~._-----~----~- ----------------- ------- .------------ ------------ us~...nk____rnn~"'P"~-""OIVu,g Bo"d-2000ll ___ - 71,936.25 71,936.25 =~~_~~~~~~=---r------ ---~--_._---- ._- ....._--------------. .ll"?_Bank __ Pe~IE::.. Impr._~e\'.c:>!vingJ3.()nd-200!~__ - 90,426.25 90,426.25 ----------------- , ______.._____.______.__. __~--_---.--.-- ____n._______________ ______._ __________"_ n_________"_ _n~.__ --- - US Bank IG.O. State Aid Bond-200lE - 56,515.00 56,515.00 tfsBan~-]Go_c~~~-re-io~c-~~~-=-~j~=-==-ln_I7,50875 17,508.75 I Sub-total 145,000.00 I 374,348.75 I 519,348.75 __ ___ ___ - - ------1------- _________ ------ _____n_____ i ------------j------------------------------------ ---------- ---- --.--------- -~-------_._------_. --~---- -- US Bank G.O.Tax Iner. Bonds-1995D - 129,225.00 129,225.00 --.--------- -_..~----------- ---- -- ---~_._.~ .-..._-~-_.__._--_._._--- I 129,225.00 I Sub-total - 129,225.00 -.-..-. - ----~_._-----------_. --------.--- -_._~---------_._-------- _____n__._ --.-.----- ------ --- Grand Total 510,000.00 564,550.00 1,074,550.00 ----------- ---------------------- I I ,J /, F :.1 If'#" r j.b 'l ..... \ ,/ '- , , \ July 14,2002 / Mike Gamache Mike Knight Ken Orttel Don Jacobson Julie Trude Re: Woodland Estates 4th Addition Sketch Plan Dear Mr. Mayor and Councilmembers: We wish to express our strong support for the Planning Commission's unanimous recommendation of construction of a cul-de-sac at Uplander Street just to the north boundary of the Woodland Estates Second addition plat. In response to our concerns and comments, and the Planning Commission's recommendation, Woodland Development submitted a sketch plan of this area, which appears to appropriately consider and account for the Planning Commission's comments. This sketch is attached because the sketch was not included in the Council packet. We encourage the Council to support the Planning Commission's recommendation for the following reasons: ) 1. The staff report at page three states "Uplander Street NW was stubbed into both the North and South side of the project to allow a street connection to the proposed development". This statement is incorrect and misleading. There was never an expressed i!ltent to connect Uplander as a through street. The 1999 Woodland Estates 2n Addition.preliminary plat shows Uplander as a cul-de-sac from the south. Moreover, the north and south stubs were located in a manner that did not align. It seemed this confusing statement was clarified at the Planning Commission meeting, but, for whatever reason, it again appears in the Council packet staff report. 2. City staff expressed concerns about the extension of a bike route to the north on Uplander. Woodland Development's current sketch for the cul-de-sac'ing of Uplander accommodates the bike route through an easement and the park location. 3. The Fire Chiefs June 21, 2002 memorandum expresses a concern about the lack of connection of Uplander to either the north or south, resulting in a dead end street 1400-1500 feet in length off Nightengale. Connection of this street (152nd) to Uplander to the north satisfies this concern. 4. There are nearly 50 children that live along 15151 Lane. Over 30 of these children are less than 10 years old. A good number of the driveways in this area slope toward the street. The children play at the ends of the driveways. If 15151 is made a through street, tmffic along this road will increase in volume and speed. The fact northbound vehicles often enter the first access into the "neighborhood" is demonstrated by the 'j increased traffic on 148th Lane, which enters the development just to the north of the high school site. 5. The 1999 Preliminary plat of Woodland Estates Second Addition showed Uplander ending in a cul-de-sac. While this was, admittedly, "ghost platting", many of the residents purchasing homes along 15151 reasonably believed this would be the ultimate plan. They understood Woodland would inevitably purchase the land, and the ghost platting was Woodland's own drawing. 6. City Staffs desire to promote the dispersion of traffic is not compelling. Verdin Street is planned to loop around to the west of Uplander, and connect to 152nd. Uplander will connect to the north. Quinn will connect to the north. Raven will connect to the south. These four alternate means of dispersing traffic are adequate; staff has provided no information demonstrating traffic congestion would occur at any given point in the absence of a connection to Uplander on the south. 7. The Uplander cul-de-sac would exceed the 500 feet city standard by only a small amount. Based on a cursory review of the City's street map (which is outdated) it appears nearly 40 cul-de-sacs exist now in the City that would exceed the Uplander cul-de-sac in length. 8. The neighborhood has become close-knit and personal. The cul-de-sac is a place " where the neighborhood children play and families gather to have block parties. A , / through street discourages this sense of "closeness" and community. 9. Most importantly, the Council should give proper weight and deference to the Planing Commission's unanimous recommendation, and to the desires of the residents of this neighborhood. In the absence of a significant health/safety justification for a connection, the Council should honor the wishes of the neighborhood residents. For the above reasons, we ask that the Council make the proper decision - that it support the Planning Commission and the residents, and approve Woodland Development's cul- de-sac plan for Uplander to the South. Sincerely, Residents of Woodland Estates 2nd Addition , , J oVrLaie./ C/JoCJ/m(u16011 '1- III; -()Z- Printed Name Signature SCOT! gU~TNES5 ~~ Printed Name Signature 1 rwrtL 13lH-17JeSS daaAtL f).!1;.x;t.l1PP Printed Name Signat '\)ON ~1 ~'Y.t64 Printed Name ignature ) rY\;::::~~ ~ ~9;AJf PIfTR.1CK SCu,-r ~ S$ Printed Name Signature Cururk' tYt~ ~~ ~ Printed Name Signature \ }\r,-,;-h'Ylf {JlelYlZJ-er[ ~~~ Printed Name Si ature b4v,pf [,Ale '''-7-:''' 1 Iid/0~; / Printed Name Signature. --- :J CLlf\-€- S::..hvX1--vt- z- / 0 Pnnted Name S~\t- Sch0::cvtz.- Printed Name ( 00 f .~~ ~rea(,L --C".\J~cR\'l\\\D(LL.. Pri ted Name . Si . e --r: _ n .~1 -_:i:A="CUY -J. \...:)~ ~ ~ ~ Printed Name Signature ) 7/ "." J 4 n,.,Lr,dJO~ Pnnted Name dill J:a. La p/ruCG ~ f) ~ p ~ Printe Name Signature AA or!..J L,dl aC2 I/Ih~cfr. rY,,,,, Printed Name 1 ture f . ~ /' "/J-K:IJL 1J.lIlc( 0,(/1l1 (Ie t'~.d'" A1kab Printed Name Signature . tyz.EDr2tC l. Nl~)!lliICK (f?~~1f/~ I Printed Name Signature /' / ~ ({,u << ~sr; &--I<;rt2. Pc" ted Name Si ature . ) h8f~SC- fu-\~ ~f^-\.Qt ~ Printed Name Signature ..-.- ~" 5L"M~ I ()r)i S ; res Printed N~e Signature J~~lA.~ ~ Printed ame J Printed Name Signature Printed Name Signature Printed Name Signature Printed Name Signature , Printed Name Signature CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for July 16, 2002 Council Meeting DATE: July 16, 2002 The Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Information under Consent Items Item #10. Approve Consultant/02-22/Sanitary Sewer Study-Rural Reserve Area (Supplemental) - Engineering Add to the Al!:enda under Consent Items Item #lla. Approve Fire Tanker Payment (Supplemental) - Finance / Accept Additional Information under Discussion Items Item #12. Public Hearing/Vacation of Drainage and Utility Easement/3336 South Coon Creek DRlMike Caron (Supplemental) - Planning Item #14. Public Hearing/CDBG Funding Reallocation-Additional Information (Supplemental)- Finance Item #15. Receive Anoka County Sheriff Department Monthly Report (Supplemental) - Sheriff Add to the Al!:enda under Mavor/Council Item #27. Dissolution of the Sports Complex Task Force - Administration , \ / CE '. CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator ~{.,..- FROM: Scott Erickson, City Engineer SUBJECT: Approve Consultant/02-22/Sanitary Sewer Study-Rural Reserve Area (Supplemental) - Engineering DATE: July 16,2002 INTRODUCTION In response to the City Council's direction to move forward with the development of a Sanitary Sewer Study for the Rural Reserve Study area, a request for proposals (RFP) was developed and distributed to a number of area consulting engineering firms. The RFP process has been I completed and a consulting engineering firm has been identified for recommendation to the City Council. DISCUSSION The Sanitary Sewer Study RFP was distributed to six (6) consulting firms for consideration. Of the six (6) firms, three (3) responded and submitted proposals for the project. In order to provide a thorough and multi-disciplinary review of the proposals an RFP review team was established to assist in making a recommendation as to the "best" firm for this project. The review team consisted of the following individuals (City Engineer, Assistant City Engineer, Community Development Director and City Administrator). Upon review of the proposals two (2) firms were selected for interviews. The review team conducted a % hour interview with the project representatives from each firm. The interview consisted of a presentation by each firm and concluded with a series of questions posed by the interview team. Upon completion of the interview process the four-member review team deliberated and compared all aspects of the qualifications, services, firm experience in similar projects and costs identified by each firm and unanimously recommended the consulting engineering firm of WSB & Associates, Inc. to provide the engineering and planning services for this proj ect. '\ Mayor and Council Members / July 16, 2002 Page 2 of2 BUDGET IMP ACT The funding for this project will be from Trunk Sanitary Sewer Funds/CDBG Funding. The consulting engineering services for this project will be paid on an hourly basis with a not to exceed amount of$43,800.00. RECOMMENDATION It is recommended that the City Council authorize the appointment of WSB & Associates, Inc. to provide the engineering consulting services for the development of the City of Andover Sanitary Sewer Study, Project 02-22. a:;a Scott Erickson I , , 0 , J CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator91& ,- FROM: Jim Dickinson, Finance Director v SUBJECT: Approve Fire Tanker Payment - Supplemental DATE: July 16, 2002 INTRODUCTION Delivery of the new fire tanker truck is scheduled for the end of the month of July. Payment will need to be made before delivery. DISCUSSION I The attached claim totaling $154,838.00 to Pierce Manufacturing Inc. to be dated 07/16/02. This payment is the final payment for the tanker. BUDGET IMP ACT The tanker was contemplated as part of the 2001 Equipment Notes. ACTION REOUIRED The Andover City Council is requested to approve the claims in the amount of $154,838. Please note that Council Meeting minutes will be used as documented approval rather than a signature page. tfully submitted, .- / CLAREYS SAFETY EQMT 150728':'5213 P.01 JUL-15-02 02:20 PM ~~ MANUPACTURINO In" I'.o.P 1017 " o\lIflLf'lOlI. WI / ..,11- 'I1iL lUOl .1114000 Q\JAIJT't ~'Ill o\I'PIW.M ATTN: CHIEf: CAN WN<C:1. CITY OF ,ANDOVER 1. CR96STOWN 8l.VO. ~ ANOOVE.R. MN 56304 I: (1) flERCE'IIt 8U8UR~, TANKER . 220...00 NTE,p ON A ST!RUNG CHASSIS 2FZHAZCGnAIG5m (2003) ,trIRE CHIEF CAN WINKEL. & taf,I CLMEY APPROVED 2,411.00 CH.MIGE ORDER CHAAOeS OF $2,415.00. ADV~CED ,.AYMENT R~C~IVEO ~ '\ J I I I I I I I I - I i I I I I I I I , i,l-MI t'i\n,j -141'll', . f j I r..J\ I (".1 11,....1',,1 IlIti TK~I\": . .')(-r:r.f L'\t".fH ,I \'''T~\ rJJt,t... Jt I fl.l~ Flif.'tttJI IUfChHlt'dll}f\l : /',.1 (i '1,' fl Tf"I!. . 1-11 t r-t; Ill: ,.... " , " MDH~I~'AI lI\lUt"'\'''''''' ~~ ~ V~a @ ~ CL~,^~o.-~~~. \ ~ Lo..>-<..eP (...t.. pv~~. CITY OF ANDOVER J COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION GRANTING THE V ACA TION OF EASEMENT REQUEST OF MIKE CARON TO VACATE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT OF LOT 6, BLOCK 4, CREEKRIDGE ESTATES, 3336 SOUTH COON CREEK DRIVE NW (PIN 29-32-24-41-0050). WHEREAS, Mike Caron has requested to vacate a portion of a drainage and utility easement located on Lot 6, Block 4, CREEKRIDGE ESTATES, legally described as follows: The westerly 5.00 feet of the easterly 10.00 foot of the drainage and utility easement parallel with the eastern boundary of Lot 6, Block 4, CREEKRIDGE ESTATES, Anoka County, Minnesota; except the northerly 10.00 feet of the drainage and utility easement parallel with the north line of said lot; except the southerly 10.00 feet of the drainage and utility easement parallel with the south line of said lot. WHEREAS, the City Council finds the request would not have a detrimental effect upon the J health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested. Adopted by the City Council of the City of Andover on this _ day of 2002. CITY OF ANDOVER ATTEST Michael R. Gamache, Mayor Victoria V olk, City Clerk , @ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Public Hearing /CDBG Funding Reallocation-Additional Infonnation DATE: July 16, 2002 INTRODUCTION Discussions with the Community Development Block Grant (CDBG) representatives at Anoka County have indicated that the County will require an approved resolution from the City for reallocation ofCDBG funds. J DISCUSSION Finance has prepared the attached resolution that meets Anoka County's requirements for a resolution to reallocate CDBG funds. BUDGET IMP ACT This is an opportunity for the City to fully leverage available CDBG dollars for a project that would otherwise need to be funded internally. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution after conducting a Public Hearing for the reallocation of CDBG Funds to the Andover Sewer Study included in the 2020 Comprehensive Plan. \d \. ., , J CITY OF ANDOVER J COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION REALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR A SENIOR CENTER REHABILITATION TO THE SEWER STUDY INCLUDED IN THE 2020 COMPREHENSIVE PLAN. WHEREAS, the Senior Center Rehabilitation Project was completed under budget; and WHEREAS, the unused CDBG funds from this project are potentially available for a qualifying CDBG project within the City; and WHEREAS, the City is requesting to reallocate the unused CDBG funds towards the Andover Sewer Study that is included in the 2020 Comprehensive Plan. WHEREAS, to reallocate CDBG funds, the opportunity for public comment through a public hearing is required; and I NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the unused CDBG funds from the Senior Center Rehabilitation Project are reallocated for the Andover Sewer Study included in the 2020 Comprehensive Plan. Adopted by the Andover City Council on the 16th day of July 2002. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria V olk - City Clerk \ I . @) ~ 0MJAY'. /s-.. B. CITY OF ANDOVER - JUNE, 2002 ~ ~t~r<@ J Current Mo. Last Month YTD LAST YTD Radio Calls 998 865 4,835 4,984 Burglaries 6 2 35 27 Thefts 41 58 246 268 Crim.Sex 1 1 5 4 Condo Assault 15 7 37 61 Dam to Prop. 39 25 111 116 Harr. Comm. 7 12 37 29 Felony Arrests 5 9 51 35 Gross Mis. 9 4 23 20 Misd. Arrests 40 47 174 168 DUI Arrests 1 3 21 41 \ J Domestic Arr. 9 3 22 34 Warrant Arr. 9 13 49 53 \ ; j Community Service Officer Report C. CITY OF ANDOVER - JUNE, 2002 Current Month Last Month YTD Last YTD Radio Calls 170 165 802 960 Incident Report 94 121 556 523 Accident 8 10 51 57 Assists Medical Assists 1 1 7 4 Aids: Public 64 42 343 374 Aids: Agency 90 135 644 942 Veh. Lock Out 27 27 178 192 Extra Patrol 105 114 663 744 \ House Checks 0 0 0 31 J Bus. Checks 23 34 251 661 Animal Compl. 64 63 300 319 Traffic Assist 1 0 18 49 "- J @ I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Dissolution of the Sports Complex Task Force DATE: July 16, 2002 INTRODUCTION The City Council authorized the creation of the Sports Complex Task Force on May 1, 2001 to evaluate the need and justification for constructing a multi-purpose community sports facility. With that purpose in mind, the Task Force comprised of representatives from the City Council, City Commissions, residents and staff authored a final report to the City Council addressing the many issues and concerns associated with constructing a proposed Community Center facility. The final report of the Task Force was received by the City Council on January 30, 2002. \ DISCUSSION , As the original Council objectives assigned to the Task Force have now been completed, the Council has indicated that it is an appropriate time to dissolve the Task Force with a sincere and heartfelt thanks to the Task Force for their time, effort and energy in completing this important community task. Members of the Task Force included: . Mr. Frank Kellogg (Chair) - Community Representative . Council Member Mike Knight - Council Representative . Ms. Valerie Holthus - Park and Recreation Commission . Mr. Dave Blackstad - Park and Recreation Commission . Mr. Mark Hedin - Planning Commission Member . Mr. Dean Daninger - Planning Commission . Mr. Steve Freitag - Community Representative . Mr. Tony Howard - Community Representative . Mr. Gary Shibrowski - Community Representative . Ms. Kathe Runge - Community Representative . Mr. Roger Okennan - Business Representative With this completed task, members of the Task Force have made a significant contribution to improving the quality of life in the Andover community and have provided the City Council with ; recommendations on the need and justification for this proposed facility. On behalf of the Mayor and City Council, and with gratitude from the citizens of the Andover community, Thank You for a Great Job! / ACTION REQUIRED With gratitude and thanks, a Council motion dissolving the Andover Sports Complex Task Force and accepting the final Report from the Sports Complex Task Force. Cc: Sports Complex Task Force members ,I , I ,JUL-15-02 08'lQ FROM,ANOKA COUNTY CORRECTIONS ID,+7633235888 FAGE 2/5 1 @ , ) This' Petition is in support of Mary Evers-Rystrom and David Rystrom request for a variance for the property of 1353-142nd Ave. ADDRESS PHONE \4d.4~ -z.il\q St. Y1tAJ {(P3-'-I3Lf-/3/5 , J4d(;32(~j({~5c W 1&3 1!3cj~3cq '~...",S, ' \... . )rj')-gtj Zrllt:ts+hJuJ 7~3 ,!f3.Lfu b5"b It.{2~r- z(c(..~ ,t JJ<v )~~ Jof~,J 2,J/1( 51- Afw </31-; fly! /11:2811 Z~ fL./l;w' t(!JA.t-crvJ+; /'-1302 ~'-4l S-,(/iV f3l-/8/{, /fJ..&~ 2, {Iu 5treet- /((3 I ~s )5~ l3yg "/LfarJ1 Av~ Nrl YI3-13~Zf- ~fr:-8;r" 11 c{ o~ - gf~'-/ 1?Lf-f591 .. ~, JUL '15 2002 09: 29 -I-7~,,?,o:;qql'l PClr::~ VI? VU~-!~-~~ ~~'lq r~UM'ANUKA ~OUNTY ~ORRE~T10N5 1D,+7633235998 PAGE 3/~ 'v.J 0."::> . tl~ J0; '- t"&2t.. (G\20'\J- o..\Y~ N."'J ~ 1(,,5-"Cl~o4i() / f.?(. /f"l'( dLi.I /f?U 1~? -'/}, fI ~79.t> ~ f5rP !3o'-{ /~~~ ;/u !JW 7Gs- ((j</- 81~( ~~lJ:~' I; 17 'Ii M/h JA C1 . j Ii I< 7. . 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JUL 15 2002 09:29 +7633235998 PAGE. 03 IO,+7633235SSB PAGE q/5 ~UL-!~-~~ ~~'Iq FROM,ANOKA COUNTY CORRECTIONS , 1 ~. /F/:r- ILj/7)L L~/;.t' /Y?-V' /C7- 9/7- J.p.,? '1 ;;1/ (~/4kf fted /3(:;1' 1'-(1 $/ c;(n N cJ 7ft' :5 - Cf-34- 776S' : ~1fL ~ ~ /0;f; ~ Jd-- li.f3~ I c;JIe;.. 3-h !U> 1-J y 7([;>-~-r~'I'"'~7~1 ~ 13@O/fl7AeMJ 7flJtr5 -,t.; / ff?f7 M miw~ i Pa.-..",f DtlPr BI \. d. S1IOU '7&)-Gj3~l~ q~)~ - \\.\\<t~ LU01V & ..... 9~ g>> 13Q.3 lLfI cRv. IL,:S-YI~ -'dIOS;- ( ~C-l L~ I J.f7 I C{I ~ L..... ? r;, 7 c.; j>1.Jt ~ I ("'] 0 Jack J- 9~ 1~21 I tff~~ Lvt /&1- 4?lf'4~~~ -Si tYll'Y1 w -- loti: c/JwJ{ l17dbU/ 7(,3~ / Q/! . . '731."-977 1 /YJ,3d fd/Cf!~~5f17u) .' (3 ~l?od{J7 fI/;J-78, 'I-e.Piu-w K gt-II/.w- )6;J-'!JI/-9stfy f\j [;J~ (<{ 211 ~/L :.<,~ 7G>-0{1:J-c,c} , /t/3JD t;-t'/ lOC-.//,)/Lf: 59-, ~~ \ "- --/ I ~/l lyz-vJp;4-uF ;Ve..-J 1~r- S-S-fY ~~~~ T 1'f\~ ~'ttb +7633235998 PAGE. 04 . . JUL 15 2002 09:29 uU~-1~-~2 ~B'lS FROM,ANOKA COUNTY CORR~CTIONS ID,+76~~23SSSB PAG~ S/5 ') . J +lqr bLue.-~VtY. 51.;JvJ 1lr&iJBv- rn..iJ ,):'5jIY-! .. t, ,. f2i IS 11 1, 7(,3-1j'f~/7~ 01 ve..hi r d\ t- AJu /'t'\aoIet; --^",...AJ SS30y J3 763-1.1l.3- 93/ f' I B /uJ i 1/ ~ Sf ]V V0 A rJO've-( I tt.lJ S53 Dl{ . tl 763 L.(s <.i - ZS'3 i ~ ,I /33:3 l c.(1.).! LN!0 uJ ~:> - ~0/J1' /-..., , -, . JUL 15 2002 09:29 +7633235998 PAGE. 05 DATE Julv 16. 2002 ORl ~ rVJ\L (CJi\. J ITEMS GIVEN TO THE CITY COUNCIL ~ ~ . Letter from MN Dept. of Natural Resources - June 24, 2002 . Letter from MN Dept. of Natural Resources - June 27, 2002 . E-Mail from Todd Haas - June 28, 2002 . June 2002 Monthly Building Report . Item #17/Woodland Estates 4th Addition Sketch Plan \ , J PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. , / G:\DA T AIST AFF\RHONDAAIAGENDAICCLlST.DOC , , /?'-ve j~ e+ :D: ~ Z. -/ S" ~t:. ~~(7)' ~NC.H_ M' D f N -PIft:K,. t: f!G;f. COII>t . . / mnesota epartment 0 atural Resources .' ~'$~/"N 500 Lafaycllc Road St. Paul, Minnesota 55 I SS-40~ June 24, 2002 rREiJi7CC--, --"~-".,--...'.-' , : I 2 I~ '. J Mr. Todd J. Haas L.~. en.'-;:' Parks Coord. ! i; , ----.---- 1685 Crosstown Blvd NW Andover, MN 55304 RE: FY 2002 Local Park Grant Program Application, 138th Avenue Tot Lot Dear Mr. Haas: The review and ranking of the Local Park Grant Program applications has been completed. This review, which included a careful analysis of each application, was completed by staff of the Local Grants Unit. J Competition for the limited grant dollars available was intense. Only 18 applications, out of 110 applications submitted, were recommended for funding. Unfortunately, your application did not rank highly enough to be recommended for funding this year. If you would like information regarding your application and/or suggestions on how your proposed project might be revised to make it more competitive, please call your grants manager: Audrey Mularie at 651/296-4705 Thank you for your interest in the Local Park Grant Program. Sincerely, V~~~ Wayne M. Sames, Supervisor Local Grants Program / DNR Information: 651-296-6157 . 1-888-646-6367 · TIY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer 0 Printed on Recycled Paper Containing a Who Values Diversity Minimum of 10% Post.Consumer Waste . ~ Minnesota Department of Natural Resources "- SOD Lafayellc Road 51. Paul, Minnesota 5515S-401O June 24, 2002 Mr. Todd J. Haas Parks Coord. 1685 Crosstown Blvd NW Andover, MN 55304 RE: FY 2002 Local Park Grant Program Application, Wild Iris Park Dear Mr. Haas: The review and ranking of the Local Park Grant Program applications has been completed. This review, which included a careful analysis of each application, was completed by staff of the Local Grants Unit. Competition for the limited grant dollars available was intense. Only 18 applications, out of 110 applications submitted, were recommended for funding. Unfortunately, your application did not rank highly enough to be recommended for funding this year. If you would like information regarding your application and/or suggestions on how your proposed project might be revised to make it more competitive, please call your grants manager: AudreyMularie at 651/296-4705 Thank you for your interest in the Local Park Grant Program. Sincerely, V~~~ Wayne M. Sames, Supervisor Local Grants Program , , DNR Information: 651-296-6157 . 1-888-646-6367 . TIY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer r. Ponted on Recycled Paper Containing a Who Values Diversity .., Minimum of 10% Post..consumer Waste . .- , Minnesota Department of Natural Resources " / 500 Lofayellc Rood St. I'alll, Minnesolo 55155-40~~ June 24, 2002 Mr. Todd J. Haas Parks Coord. 1685 Crosstown Blvd NW Andover, MN 55304 RE: FY 2002 Local Park Grant Program Application, Red Oaks West Park Dear Mr. Haas: The review and ranking of the Local Park Grant Program applications has been completed. This review, which included a careful analysis of each application, was completed by staff of the Local Grants Unit. , '. j Competition for the limited grant dollars available was intense. Only 18 applications, out of 110 applications submitted, were recommended for funding. Unfortunately, your application did not rank highly enough to be recommended for funding this year. If you would like information regarding your application and/or suggestions on how your proposed project might be revised to make it more competitive, please call your grants manager: AudreyMularie at 651/296-4705 Thank you for your interest in the Local Park Grant Program. Sincerely, , V~U~ Wayne M. Sames, Supervisor Local Grants Program / DNR Information: 651-296-6157 . 1-888-646-6367 . TrY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer a Printed on Recycled Paper Containing a Who Values Diversity Minimum of 10% Post-Consumer Waste , ;" Minnesota Department of Natural Resources ,.- '\ -.-. ) ~-_...., i J June 24, 2002 ! ; Mr. Todd J. Haas Parks Coord. 1685 Crosstown Blvd NW Andover, MN 55304 RE: FY 2002 Local Park Grant Program Application, Meadowood North Park Dear Mr. Haas: The review and ranking of the Local Park Grant Program applications has been completed. This review, which included a careful analysis of each application, was completed by staff of the Local Grants Unit. ,- " Competition for the limited grant dollars available was intense. Only 18 applications, out of 110 applications submitted, were recommended for funding. Unfortunately, your application did not rank highly enough to be recommended for funding this year. If you would like information regarding your application and/or suggestions on how your proposed project might be revised to make it more competitive, please call your grants manager: AudreyMularie at 651/296-4705 Thank you for your interest in the Local Park Grant Program. Sincerely, V~ /?f. ~ Wayne M. Sames, Supervisor Local Grants Program / , J DNR Information: 651-296-6157 . 1-888-646-6367 . TrY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer 0 Printed on Recycled Paper Containing a Who Values Diversity Minimum of 10% Post-Consumer Waste . . , Minnesota Department of Natural Resources / SOO Lafayette Road 51. Paul, Minnesota SSISS-40~ June 24, 2002 Mr. Todd J. Haas Parks Coord. 1685 Crosstown Blvd NW Andover, MN 55304 RE: FY 2002 Local Park Grant Program Application, Prairie Knoll Park Dear Mr. Haas: The review and ranking of the Local Park Grant Program applications has been completed. This review, which included a careful analysis of each application, was completed by staff of the Local Grants Unit. Competition for the limited grant dollars available was intense. Only 18 applications, out of 110 applications submitted, were recommended for funding. Unfortunately, your application did not rank highly enough to be recommended for funding this year. If you would like information regarding your application and/or suggestions on how your proposed project might be revised to make it more competitive, please call your grants manager: AudreyMularie at 651/296-4705 Thank you for your interest in the Local Park Grant Program. Sincerely, V~U~ Wayne M. Sames, Supervisor Local Grants Program , / DNR Information: 651-296-6157 . 1-888-646-6367 . TIY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer {\ Printed on Recycled Paper Containing a Who Values Diversity ..,. Minimum of 10% Post-Consumer Waste . . Minnesota Department of Natural Resources ./- -, 500 Lafayette Road 51. Paul, Minnesota 55155-4010 June 24, 2002 Mr. Todd J. Haas Parks Coord. 1685 Crosstown Blvd NW ;--. RECEIVeD Andover, MN 55304 JUN 2 6 2002 .- , I I ! RE: FY 2002 Local Park Grant Program Application, . Sunshine .' , C f 1:;-;----1 ; ~ r,- -"__ . t }, l) ['j , ','" ..---..._, i Dear Mr. Haas: ':~-Jjji.!J ,: " liL ! The review and ranking of the Local Park Grant Program applications has been completed. This review, which included a careful analysis of each application, was completed by staff of the Local Grants Unit. /' , Competition for the limited grant dollars available was intense. Only 18 applications, out of 110 applications submitted, were recommended for funding. Unfortunately, your application did not rank highly enough to be recommended for funding this year. If you would like information regarding your application and/or suggestions on how your proposed project might be revised to make it more competitive, please call your grants manager: AudreyMularie at 651/296-4705 Thank you for your interest in the Local Park Grant Program. Sincerely, t/~ U(.~ Wayne M. Sames, Supervisor Local Grants Program / \ DNR Information: 651-296-6157 . 1-888-646-6367 . TIY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer 0 Printed on Recycled Paper Containing a Who Values Diversity Minimum of 10% Post..consumer Waste . r / Minnesota Department of Natural Resources 500 Lafayette Road St. Paul, Minnesota 55155-4010 June 24, 2002 Mr. Todd J. Haas Parks Coord. 1685 Crosstown Blvd NW Andover, MN 55304 RE: FY 2002 Local Park Grant Program Application, Forest Meadows Dear Mr. Haas: . The review and ranking of the Local Park Grant Program applications has been completed. This review, which included a careful analysis of each application, was completed by staff of the Local Grants Unit. \ , / Competition for the limited grant dollars available was intense. Only 18 applications, out of 110 applications submitted, were recommended for funding. Unfortunately, your application did not rank highly enough to be recommended for funding this year. If you would like information regarding your application and/or suggestions on how your proposed project might be revised to make it more competitive, please call your grants manager: AudreyMularie at 651/296-4705 Thank you for your interest in the Local Park Grant Program. Sincerely, V~~~ Wayne M. Sames, Supervisor Local Grants Program / DNR Information: 651-296-6157 . 1-888-646-6367 · TIY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer {\ Printed on Recycled Peper Containing a Who Values Diversity .., Minimum of 10% Post-Consumer Waste '\ Minnesota Department of Natural Resources SO() Lafayette Road 51. Paul, Minnesota SSISS-4()~ June 24, 2002 Mr. Todd J. Haas Parks Coord. 1685 Crosstown Blvd NW Andover, MN 55304 RE: FY 2002 Local Park Grant Program Application, Hawkridge Park Dear Mr. Haas: The review and ranking of the Local Park Grant Program applications has been completed. This review, which included a careful analysis of each application, was completed by staff of the Local Grants Unit. , - -, Competition for the limited grant dollars available was intense. Only 18 applications, out of 110 applications submitted, were recommended for funding. Unfortunately, your application did not rank highly enough to be recommended for funding this year. If you would like information regarding your application and/or suggestions on how your proposed project might be revised to make it more competitive, please call your grants manager: AudreyMularie at 651/296-4705 Thank you for your interest in the Local Park Grant Program. Sincerely, V~-M. ~ Wayne M. Sames, Supervisor Local Grants Program " \ DNR Information: 651-296-6157 . 1-888-646-6367 . TIT: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer {\ Printed on Recycled Paper Containing a Who Values Diversity .... Minimum of 10"10 Post-Consumer Waste 99-2.lJ Cc. c..,+t C9I.4M."/ / Minnesota Department of Natural Resources Pa"/& i f;!.r;.c:.. c#"'''','JJ/~ SOO Lafayette Road St. Paul, Minnesota 5SISS-40 ',",27,2002 -- I R. ;ECE3!Vt~ l ,JUL - 2002 i I I '. J, CI'\! r.'- J'-': '-"';'D I Todd Haas, City Engineer , ~ I \,}.- ie, ,; . .,.~ 1\ : City of Andover --_..-.~._.... - ,.-- 1685 Crosstown Blvd. NW Andover, MN 55304 RE: City of Andover, Coon Creek Corridor Trail Extension Project Number: COI7-02-6B Dear Mr. Haas: Thank you for submitting your project for funding through the Local Trail Connections Grant Program. For your information, we received 27 trail grant applications for projects that requested an estimated $2 million, As I understand it, your project is to develop an extension of an existing trail along Coon Creek from Hanson Blvd. to Crosstown Blvd. '/ The selection process for this grant program has recently come to an end. I regret to inform you that your project has not been selected for funding this year. Even though your project is a good one, there was too much competition for the small amount of funds that were available this year. We appreciate your interest in our grant program, Moreover, we appreciate the interest in building, enhancing and maintaining new trails. Trails have a great impact on the community and on the residents themselves. The solicitation cycle for new funds will begin in late November, 2002. You will automatically receive a packet from the Department. If you have any further questions, please call me at (651) 297-1718. Once again, thank you for your continuing interest in trails. Sincerely, ~~d Tim Mitchell, Grants Specialist Recreation Services Section Trails and Waterways Unit Minnesota Department of Natural Resources cc: Tom Danger, Trail Recreation Supervisor Wayne Sames, Supervisor, DNR Outdoor Recreation Grant Program Suzann Willhite, Area Supervisor Dan Collins, Regional Supervisor '\ DNR Information: 651-296-6157 · 1-888-646-6367 . TTY: 651-296-5484 . 1-800-657-3929 An Equal Opp~rtunity Employer '\ Ponted on Recycled Paper Containing a Who Values DIversIty t.... Minimum of 10% Post-Consumer Waste alJ C,'rt ~~l , Todd Haas ParIC. ! !Z&e: COI>1i1<,',$Slo,,? "rom: Pat Janssen ent: Friday, June 28,200211:32 PM To: Todd Haas Cc: Scott Erickson Subject: FW: Comment on trail locations -----Original Message----- From: Guido Westenberg [mailto:guido.westenberg@veritas.com] Sent: Friday, June 28, 2002 5:52 PM To: 'citygov@ci.andover.mn.us' , ~~ Subject: Comment on trail locations ,~q\e. ' -{t.~~ ~,-:::r The most recent issue of Andover Today asked for feedback on trail 1= "'~ Q {~tl>l locations. Here is one opinion. &V-,j .,.: \ . -\0 . ~,1""'~,... I would like to see a focus on establishing trails outside of the l('t-: t, c"e- So -1''''~ densely tt,~ developed areas of the city. In general, developed areas can already be $e4' safely navigated on residential streets. But other areas of the city require walking/running/biking on the shoulders of major roads, which is unpleasant and dangerous. This makes a lot of city facilities such as parks and stores hard to reach by foot or bike for a lot of residents. It also gives few 'ptions for long-distance running or biking . 7th Avenue (close to my home) is a good example of a road which is extremely dangerous for pedestrians and bicyclists, but it gives access to some beautiful parks including Rum River, Kelsey Round Lake, and Rum River Central. Those parks go mostly unused in part because they're hard to reach safely. Other examples of roads that need trails include Hanson Blvd (north of Oakview Middle School) and CR20. The Bunker Lake Blvd trails could use an extension to the west (park and library) . Although these major roads are generally county roads (and may be outside of the city's jurisdiction), the trails don't have to be on the shoulders of these roads. In fact, it would be even better if they were not, as long as they allowed us to avoid biking on those roads. Short lengths of trails connecting one residentail area to another, with marked trail crossings on major roads, would serve the purpose just fine. Developing new trails to connect disjoint neighborhoods and parks would go a long way towards enabling Andover residents to leave their cars at home, and >',muld likely increase the use of existing trails and parks by making .them reachable to more residents. Guido Westenberg 16659 Eldorado Street NW Andover Todd Haas From:' Todd Haas Sent: Monday, July 08, 20028:29 AM , To: 'guido.westenberg@veritas.com' Cc: Scott Erickson Subject: Trail locations Hi Guido; In responding to your comments regarding expansion of trails in rural areas, the city has a trail comprehensive plan that is available for your review that identifies both future on street and off street trails. As far as constructing any trail in the urban or rural areas, the city has been for the most part has been constructing in the urban areas where most of the development has been occuring. Keep in mind, the city started the trail construction only about 5 or 6 years ago. When the city evaluated the start of the trail system, it determined that the city focus on places where users(bikerslwalkers) would want to go. So it was determined that it was appropiate place to start was from Bunker Hills Park which is County owned park that already had existing trail that connects to Coon Rapids trail system. Copies of the existing trail system/parks map is available on the cities web site at www.andover.mn.us if you would like to review it. Funding of these trail systems can be sometimes difficult. Currently the trails that have been constructed have been funded by the trail fund which is received when a new development occurs. Most new developments are in the urban areas. As it stands, the current trail fund is now starting to dry up as development slows a bit and as current trail projects are getting completed. I hope I was able to address some of your concerns. If you still like to pursue trails in the rural areas, feel free to contact your Mayor and Council Members. I do anticipate that they will be discussing future trail improvements at a meeting sometime in last half of August. A copy of your e-mail will be distributed to the Mayor and City Council for their review. If you have any further questions, feel free to contact me at 763-767-5131. , Todd Haas Assistant City Engineer/Parks Coordinator ~ \ 1 H___-L~. _--1_:. ._ L _ C_m__~__ L-----'-__________L____ 1--------1-- ____ :r. Q=-_ TMayor and CitY_c;..o.u-n. Ci.' ---!-n-i...._-j/J,.!--./. ___._..m--.:.,.JUNE L- : ~ROM:,David Almg!.e~ L~_ ----L-lp)-W- . I --.J I R~:__ . ,2()Q~Jv'l0!11hlY_l:3.u~dinggeport,_ ~._..;_ ___nn_____~-----_- L___.___ .__~-------- , I I ': I ' , I ~lJl~DJR~f~[@IS___ --.=-~~_~~-~~-_~=-i~-~~-~:-~___:_i-::---==~- j-..::-=~-:---=r=-:==--- . . i i ! i I iPermiUPlan iTax . Total ,valuation --- ----1------ -,..-~-__:_--.--._- ,- ----I-----~r-- .______ ___-:--_____ ________..,._________-<-------_______ 10iResidential. 8'SfW, 0 Septic' 2,Townh.' $ 21,321.82: $ 766.50 i $ 22,088.32. $1,533,000.00 _______..-1-____ -- .. ------, _____-,.-___.n - '--,-- - --- -~ --------------r - ---- ---.------- ---+ - -- -----------__+-______ ---i--------. __ - ---4_.J\ddi!i_O~I-+.~===t=r=' ,_____L. _2,77_2.:iu..L_------.Z.!]Q.L$__.....2~j3.79 H~2.,600.00 ---- "1..1.LG.al"ag~s....JL_:-+_n____~_1 $___3,830-,-20..;... L__~6c6Jq" $__~8968L+$--.133,3~200_ 81 Remodeling/Finishing I. .: . $ 320.00 ' $ 4.00 $ 324.00 : $ _ =--=____=-2]Commerci,li8Uiidin~ r - ~--rl----i$- --5~-i 742~b--604. 16$ ~D78A-!_j.J 1,204,3.09.06- _~__3.~ol,,-~~g~/~. a~~_.-~. ~__j_. _~.i 1_. =I$_____1,451~~_LL___27.00 1_$_1,478:~lli-54,OOO.0.Q. _.....?~S!1eds ___~__J __ ---+--__.J...__L__ --~*_-n-J17361J- $ --M*,P 681.06 I ~900.0Q. -. -- . 8lS.",ir:nl11ir1g Pools~J_ ~____I. 1.___' $ 1,323~~5 $ 35.90 . $ 1,359.55 i $ 71,800~ . n__ n1.Ct1i'!1neY@t9"11e/Fi~eplacel__ --=L___.t~_n__ --19~-~------1J.Zrr '. 105.02 t$ 4,340.00 .~ :___~6~ ~.~~~~~~~.~~~~.SZel~.~st-=-~=f=i~--=~; __J!~~;;~ ~.--.J1~:~td-},~~::~-'-~ 23:~~~_~:~~~ ~_ 113epairFire Damag..e.~ j:""'n I' $ 2,1.2QJ."7..t-P__--.2?.~-+$ 2,196.07 $ 151,798.76 20 Re-ROOf/SidingL,~'_d __ $ 800.00 $ 10~00 $ 810.00 $ _ ---1 Other --T_L...i..... ~~=c- - Too--622.46 $ 12.00_ $ 634.46 $ 24,Q.Q0.00_ ------.1 Commercia!J'ltJll1~i_ng_ _~'~ _=t~~_60.1Q_ Ji___9.81 $ 60.91 $ 1,625.00 __ 1 Commercial Heating_ -- $ 1,766.55 ~---.J18.96 I-L------.!.c?~ J~37,911.00 _~~ommerciaIFireSprink!!'r $ . 1,143.04 $ 28.30 $ 1,171.34 $ 56,600.00 _~'~=""UUili" 1-' -- ~- . ~~,,!- '$ ,$ , 1 Commercial Grading $ 1,293.19 $ 35,15 $ 1,328.34 $ 70,300.00 ~:~'TOj:"\=f' -= -::-:=:..., -- .L "'."'.M c1- '.""" I $ . ". m,''Ti:O"..''.i' ""'''',,- '_L, ~'.J -I . -,,","omg.,rn>__ -__"~~-'!ilding.P..e.._.rmitsr-t---~--.- t- _._: $ 59,789.88 $ 1,988.32 $ 61,778.20 _ ~gBuildingi-+-- =n - $ - $ - _____~I~~~..it.~~~-.-.t=~[I.-_f--_~=--~-~-. . 110:00 ~ __ :--::d-- .110:00 3~ting::::1 ~ $ 45.00 $ - $ 45.00 =--=.JJl3enewa~ -~C-::::t=r-----=-=-- t' ---- ~ 192,8a_~ - .J__~2..B8 ----5~r.~;~:~gg=-:r::+--L:::.=- -, ----}-i)95---Q() t--- 00 ~~1- 2,424:00 17iGas Fireplaces r- I I $ 720.00 $ _ $ 720.00 --~ PJumbing-T~-I--- -t- ----. - - _$ 3,501.00 $ 30.00 $ 3,531.00 _~3 pump.ir1_g_I_f~ __ __ $ 315.00 $ - $ 315.00 3 Septic New! $ 120.00 $ _ $ 120.00 5 Septic Repair - -- $ 240.00 $ - $ 240.00 -- 18'Sewer Hook-Ue. _ $ 450.00 $ - $ 450.00 10 Water Meter $ 500.00 $ - $ 500.00 ---O'Sewer Change Over $ _ $ _ $ __ o Water Change Over $ __ $ _ $ _ 18 Sac Retainage Fee '__ $ 216.00 $ - $ 216.00 18 Sewer Admin. Fee 1._ $ 270.00 $ - $ 270.0g __ 25iCertificate ofOccup~l19'..i-_ $ 100.00 $ -- $ 100.00 _.-J.1..j.License Verification Fee , I $ 55.00 $ -- $ 55.00 __ _--.9.1 ReinspeEtion F~e ~. J $ . -, $ -- $ _ 14 I Contractor License I : $ 415.00 , $ - $ 415.00 ::::- 140jRent~ILice..n.~el=t=-+==-r--oo $ 2,790.001$ - ,$ 2,790.00 __~f:iE'alth..Authr~~itl'L__-tI_"_I___--'--i..__~ $ - i $ -- 1$ --' : ,," I - 46~lTbTAL~-~-l=- J=t- =~-$ 72,22476 $ 2,04732 $ _l4,272 08_ ITotal Number of Homes YTO s= . 2002 1m :':":::::~Total N-umber ().! Homes"WO-- . _--+=--2001 i 125. ____lIotal Valuation YTD_=-_I____ : __I 20021 ; $ 28,284,584.72_~ ____iT.Ptal "'-a.fuat~on YTD - L.....J 1- -t== __20011 _____1 $ 52,488,746.00 I _ . . iTo!a!l3lJild!!'9_tJ.epartment__f3.evenue.1.!D_=__. _ 2~ 1...L...iE32~___ ITotal BuildinQ Department Revenue YTD- 20il1r- 1 $ 552,916.11 I