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Home My WebLink AboutCC August 3, 2005 ~DbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Wednesday, August 3, 2005 Call to Order -7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (7/5/05 Regular; 7/19/05 Regular) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Quotes/05-7/2005 Trail Maintenance - Engineering. 4. Approve Quotes/04-34/Whispering Acres/SS & WM - Engineering 5. Accept Petition/Order Feasibility Reportl05-43/Hanson Boulevard NW Frontage Road - Engineering 6. Approve Change Order #1/04-36/Lift Station #4 Improvements - Engineering 7. Andover Station North - 2005 G.O. Improvement Bonds-Fund Transfer - Finance 8. Approve Appointment Recommendation/Deputy City Clerk - Clerk 9. Approve Appointment - Parks Maintenance -Administration Discussion Items 10. Approve Quote/05-29/14355 Crosstown Boulevard NW/SS & WM, Cont. - Engineering 11. Award Bid/05-13/City Hall HV AC Replacement, Cont. - Engineering 12. Consider Various Code Revisions (Part 5) - Planning Staff Items 13. Schedule EDA Meeting (August 16,2005) - Administration 14. Schedule Joint Meeting with Community Center Advisory Commission - Administration IS. Administrator Report - Administration Mayor/Council Input Adjournment (f) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and City Council ,~ Jim Dickinson, City Administrator ~ Vicki V olk, City Clerk TO: FROM: SUBJECT: Approval of Minutes DATE: August 3, 2005 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: July 5, 2005 July 19, 2005 Regular Meeting (Continued) Regular Meeting (Trude absent) DISCUSSION Copies of the minutes have been emailed to Mayor Gamache and Councilmembers Orttel and Jacobson. Hard copies have been provided to Councilmembers Knight and Trude. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, J:L; Urtb Vicki V olk City Clerk (3) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: August 3, 2005 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $276,030.87 on disbursement edit lists #1 - #2 from 07/18/05 to 07/22/05 have been issued and released. Claims totaling $533,683.81 on disbursement edit list #3 dated 08/03/05 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $809,714.68. Please note that Council Meeting minutes will be used as documented approval. 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Larson Engineering completed a trail evaluation and compiled a 5-Year Capital Improvement Plan for trail maintenance in the City. This is the first phase of the project. DISCUSSION Quotes were received on July 28, 2005 and the results are as follows: Contractor Gopher State Sealcoat, Inc. Bergman Companies, Inc. ACI Asphalt Contractors, Inc. Quote Amount $40,326.00 $48,993.50 $49,011.55 Engineer's Estimate $38,683.25 BUDGET IMPACT This project is identified in the 2005-2009 Capital Improvement Plan. ACTION REQUIRED The City Council is requested to approve quotes and award the work to Gopher State SeaIcoat, Inc. in the amount of $40,326.00 for Project 05-7, 2005 Trail Maintenance. R"::j 'ubmitled, [.lLaw ~ Attachments: Quote Tabulation QUOTE TABULATION. 200S TRAIL MAINTENANCE CITY PROJECT 05,t17 Quotes Due: 10:00 a.m., Thursday. July 28,2005 ENGINEER'S ESTIMATE Gopher Stale Sealcoat Bergman Companies ACI Asphalt Contractors Schedule A: Kelsey Round Lake Park Item No. Item Units Estimated Unit Price Total . Unit Price Total Unit Price Total Unit Price Total Quantity 1 Route and CrackfiU Bituminous Traill1) L.S. 1 $ 2,500.00 $ 2,500.00 $ 1.100.00 $ 1.100.00 $ 2,600.00 $ 2.600.00 $ 1,760.00 $ 1,760.00 2 F&I Liquid Road, MNfTYPE 1 (one coal) S.Y. 7665 $ 1.35 $ 10,347.75 $ 1.40 $ 10,731.00 $ 1.90 $ 14.563.50 $ 1.86 $ 14,256.90 3 F&I Liquid Road, MNfTYPE 1 (two COals) S.Y. 200 $ 2.50 $ 500.00 $ 1.65 $ 330.00 $ 1.90 $ 360.00 $ 3.50 $ 700.00 Total Schedule A: Kelsey Round Lake Park $ 13,347.75 $ 12,161.00 $ 17,543.50 $ 16,716.90 Note; Approximately 2200 IF of cracks to crackfiU Schedule B: Hills of Bunker lake West Park Item No. Item Units Estimated Unit Price Total Unit Price Total Unit Price Total Unit Price Total Quantity 1 Route and Crackfill Bituminous Trail L.S. 1 $ 250.00 $ 250.00 $ 300.00 $ 300.00 $ 500.00 $ 500.00 $ 192.00 $ 192.00 2 F&I Li uid Road, MNfTYPE 1 (one coat) S.Y. 1405 $ 1.35 $ 1.896.75 $ 1.40 $ 1,967.00 $ 2.00 $ 2,810.00 $ 1.66 $ 2.613.30 3 F&l Liquid Road, MNfTYPE 1 (two coats) S.Y. 320 $ 2.50 $ 800.00 $ 1.65 $ 528.00 $ 2.00 $ 640.00 $ 3.50 $ 1,120.00 Total Schedule B: Hills of Bunker Lake West Park $ 2,946.75 $ 2,795.00 $ 3,950.00 $ 3,925.30 Note: Approximately 240 LF of cracks to crackfill Schedule C. Hidden Creek North Item No. Item Units Estimated Unit Price Total Unit Price Total Unit Price Total Unit Price Total Quantity 1 Remove and Reconstruct Bituminous Trail (2 S.Y. 35 $ 35.00 $ 1,225.00 $ 27.50 $ 962.50 $ 60.00 $ 2.100.00 $ 45.51 $ 1.592.85 2 1M Bituminous Overlay (2350 LV4) S.Y. 1300 $ 6.00 $ 7,800.00 $ 9.10 $ 11,630.00 $ 5.50 $ 7,150.00 $ 7.62 $ 9.906.00 Total Schedule C. Hidden Creek North $ 9,025.00 $ 12,792.50 $ 9,250.00 $ 11,498.85 Note: Milling adjacent to existing ramps, curb, and parking areas to match grades is considered incidental. Schedule 0: Hidden Creek East Park ltemNo. Item Units Estimated Unit Price Total Unit Price Total Unit Price Total Unit Price Total Quantitv 1 Route and Crackfill Bituminous Trail (1) L.S. 1 $ 250.00 $ 250.00 $ 300.00 $ 300.00 $ 500.00 $ 500.00 $ 96.00 $ 96.00 2 F&I Liquid Road. MNfTYPE 1 (one coat) S.Y. 1235 $ 1.35 $ 1,667.25 $ 1.40 $ 1,729.00 $ 2.00 $ 2.470.00 $ 1.86 $ 2.297.10 Total Schedule 0: Hidden Creek East Park $ 1,917.25 $ 2,029.00 $ 2,970.00 $ 2,393.10 Note: Approximately 120 LF of cracks to crackfiIJ Schedule E: Coon Creek Park Item No. Item Units Estimated Unit Price Total Unit Price Total Unit Price Total Unit Price Total Quantitv 1 Route and CrackfiJl Bituminous Trail 1) L.S. 1 $ 1,250.00 $ 1.250.00 $ 462.50 $ 462.50 $ 800.00 $ 800.00 $ 740.00 $ 740.00 2 F&I Liquid Road. MN/TYPE 1 (one coat) S.Y. 6590 $ 1.35 $ 8.896.50 $ 1.40 $ 9.226.00 $ 2.00 $ 13,180.00 $ 1.86 $ 12,257.40 Total Schedule E: Coon Creek Park $ 10,146.50 $ 9,688.50 $ 13,980.00 $ 12,997.40 Nole: Approximately 925 LF of cracks to crackfiIJ Schedule F: Hanson Boulevard Trail Item No. Item Units Estimated Unit Price Total Unit Price Total Unit Price Total Unit Price Total Quantity 1 Route and Crackfill Bituminous Trail 1\ L.S. 1 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 500.00 $ 500.00 $ 80.00 $ 60.00 2 F&I Liquid Road, MNfTYPE 1 (two coats) S.Y. 400 $ 2.50 $ 1.000.00 $ 1.40 $ 560.00 $ 2.00 $ 800.00 $ 3.50 $ 1,400.00 Total Schedule F: Hanson Boulevard Trail $ 1,300.00 $ 860.00 $ 1,300.00 $ 1,480.00 Alternate 1. Hidden Creek North (Mill and Overlay ODtion) ItemNe. Item Units Estimated Unit Price Total Unit Price Total Unit Price Total Unit Price Total Quantity 1 Redaim & ReShape Exislina Bit. Trait S.Y. 1335 $ 3.00 $ 4,005.00 $ 13.85 $ 18.489.75 $ 4.50 $ 6,007.50 $ 3.90 $ 5,206.50 2 2.5M Bituminous Trail (2350 LV4) TON 210 $ 65.00 $ 13.650.00 $ 84.00 $ 17,640.00 $ 80.00 $ 16.800.00 $ 91.21 $ 19.154.10 Total Schedule C. Hidden Creek North $ 17,655.00 $ 36.129.75 $ 22,807.50 $ 24,360.60 Notes: 1. Route all cracks larger than 118M to 112" wide by 314M deep. Heat lance or apply weed killer to remove all vegetation prior to crack filling. 2. Reconstruct with 2S LV4 Bituminous Wearing Course and 4" Aggregate Base, Class 5 SUMMARY ENGINEER'S ESTIMATE GOPher State Sealcoat Bergman Companies ACI Asphalt Contractors Total Schedule A: Kelsey Round Lake Park $ 13.347.75 $ 12.161.00 $ 17.543.50 $ 16,716.90 Total Schedule B: Hills of Bunker Lake West Park $ 2,946.75 $ 2.795.00 $ 3,950.00 $ 3,925.30 Total Schedule C. Hidden Creek North $ 9.025.00 $ 12.792.50 $ 9.250.00 $ 11.498.85 Total Schedule 0: Hidden Creek East Park $ 1,917.25 $ 2.029.00 $ 2,970.00 $ 2,393.10 Total Schedule E: Coon Creek Park $ 10,146.50 $ 9.688.50 $ 13.980.00 $ 12.997.40 Total Schedule F: Hanson Boulevard Trail $ 1,300.00 $ 860.00 $ 1,300.00 $ 1.480.00 TOTAL $ 38,683.25 $ 40,326.00 $ 48,993.50 $ 49,011,55 AL TERNA TE 1 Alternate 1. Hidden Creek North (Mill and Overlay Option) $ 17,655.00 $ 36,129.75 $ 22.807.50 $ 24,360.60 G C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Council Members 3:::) Jim Dickinson, City Administrato~ David D. Berkowitz, City Engineer FROM: SUBJECT: Approve Quotes/04-34/Whispering Acres/SS & WM - Engineering DATE: August 3, 2005 INTRODUCTION This item is in regard to quotes for Project 04-34, Whispering Acres, for construction of a sanitary sewer and water main service. DISCUSSION Quotes were received on July 14, 2005 for Whispering Acres. Quotes received are as follows: Contractor Dave Perkins Contracting WE. Miller Ouote Amount $35,180.00 $42,246.00 $18,895.00 Engineer's Estimate Staff discussed the quotes with the developer and he would like to move forward (refer to attached letter). BUDGET IMP ACT The developer will be assessed for all costs associated with the sewer and water improvements. ACTION REOUIRED The City Council is requested to approve quotes and award the work to Dave Perkins Contracting, Inc. in the amount of $35,180.00 for Project 04-34, Whispering Acres for construction of a sanitary sewer and water main service. Respectfully submitted, ~Q. David D. Berkowitz / Attachments: Letter from Tom Blomberg cc: Tom Blomberg, 961 Hillwind Road, Mpls, MN 55432 07/28/2005.THU 11:44 FAX 763 571 5105 Prudential Sundial ~ 002/002 July 27,2005 Dave Berkowin: City of Andover Re: Whispering Acres Dear Mr. Berkowi1:2; As a follow up to our telephone conversation, I am requesting you submit for Council approval the Quote for 04-34, Whispering Acres for construction of sanitary .sewer and water main service. Sincerely, ~~- Tom Blomberg @) CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: Mayor and Council Members :......~ Jim Dickinson, City Administrato~~ David D. Berkowitz, City Engineer Accept Petition/Order Feasibility ReportJOS-43/Hanson Boulevard NW Frontage Road - Engineering DATE: August 3, 2005 INTRODUCTION The City has received a petition from Croix Oil Co. and ABC Mini-Storage requesting the improvement of Hanson Boulevard NW Frontage Road, (see attached petition), Project 05-43. DISCUSSION Han~on Boulevard NW from Highway 242 to 139th Avenue NW will be reconstructed in 2006 or 2007. City staff along with the Anoka County Highway Department (ACHD) has been working with area businesses along Hanson Boulevard NW to provide reasonable and safe access. The ACHD has identified that the Spur entrance is too close to Bunker Lake Boulevard NW creating a safety issue. Croix Oil Co. (owner of Spur) and Eighty-Seven, LLC (owner of ABC Mini-Storage) have petitioned the City for a frontage road along Hanson Boulevard NW, which will provide access to both businesses. This petition is based on the assumption that the City will pay Y3 of the improvement costs as previously discussed. Attached are staff items and meeting minutes from previous City Council meetings. BUDGET IMP ACT The project will be assessed to Spur and ABC Mini-Storage and Y3 ofthe project will be funded from the City's Road & Bridge Fund. ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 05-43, Hanson Boulevard NW Frontage Road. Respectfully submitted, David D. Berkowitz Q~CJ, Attachments: Resolution, Petition, Location Map, Previous City Council Items & Minutes cc: Mark Ogren, Croix Oil Co., PO Box 15, Stillwater, MN 55082 Kraig Domogalla, ABC Mini-Storage, 13624 Hanson Blvd, NW, Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF HANSON BOULEVARD NW FRONTAGE ROAD, PROJECT NO. 05-43. WHEREAS, the City Council has received a petition, dated July 13. 2005, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $5,000.00 3. The proposed improvement is hereby referred to the City Enqineer and he is instructed to provide the City Council with a feasibility report. and adopted by the day of Auqust , 2005, with voting in MOTION seconded by Council member City Council at a reqular meeting this 3rd Councilmembers favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 05-4 :3 July 13,2005 Mr. David Berkowitz, P. E. Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Street Improvements Dear Mr. Berkowitz: The undersigned do hereby jointly petition for the construction of street/frontage road improvements in the location that we discussed with you at our various meetings which took place over the past year. More specifically, the shared ingress/egress point from Hanson Blvd. for the street/frontage road will be at the location ofthe ingress/egress point currently serving the parcel of property owned by Eighty Seven, LLC d/b/a ABC Mini-Storage and a short road will connect to the parcel of property owned by Croix Oil Company. This petition is based upon the assumption and agreement that the City of Andover will pay 1/3 of the costs related to the planning and construction of the improvements and that each of the undersigned petitioners will pay 1/3 of such costs. We would request that our portion of the costs be assessed over a ten (10) year period. CROIX OIL COMPANY EIGHTY SEVEN, LLC d/b/a ABC MINI- T GE By: ~}o25 - By: Mark J. Ogren Its: President Its: Chief Manager o8~a3 (\ \. \1- \ ANDOVER CITY COUNCIL 2005 GOAL-SETTING WORKSHOP-APRIL 12, 2005 MINUTES The 2005 Goal-Setting Workshop of the Andover City Council was called to order by Mayor Mike Gamache, April 12, 2005, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude None Fire Chief, Dan Winkel City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Public Works Superintendent, Frank Stone Others DISCUSSION OF SPUR STATION ENTRANCE City Engineer Berkowitz stated Mr. Paul Muilenberg and Mr. Mark Ogren, of Croix Oil Company, are present tonight to address the Council regarding the County's decision to relocate the Spur Station entrance to the proposed Hanson Boulevard NW improvements. Currently there are two access points. He had met with representatives of the County and Croix Oil Company on three occasions to discuss this issue. The County proposed to construct a right turn lane at what it feels is a safe location. Council had previously discussed the possibility of a cost share with the affected business owners for the frontage road. He believe the total cost to be $25,000, which makes each party pay approximately $8,000. Councilmember Jacobson asked who had constructed the access road from the SuperAmerica north to the clinic. City Engineer Berkowitz stated SuperAmerica constructed it as part of its commercial site plan. Mr. Mark Ogren, owner of Croix Oil Company, noted his concern that as Andover expanded there are more and more restrictions to the access for his facility. It would not be of concern if this station were more of a destination. They have a convenience store that is becoming less and less convenient. Two and one half years ago he met with the City and the County because he was dissatisfied with the access. During that meeting and the resulting correspondence he was never told that this change was the next step in the process of improving Hanson Boulevard. This change is Special Andover City Council 2005 Goal-Setting Workshop Meeting Minutes - April 12, 2005 Page 2 making a bad situation worse. Mr. Ogren noted he owns the site and has gone through three tenants already. The current tenant has notified him that he is losing too much money and cannot remain in operation. His concern is that further access restrictions would cause even more problems. There are benefits to upgrading the road. As the area continues to grow the City would benefit from a bigger and bigger tax base. Unfortunately then more competition comes into the area. Mr. Ogren understands something needs to happen and that this proposal is a compromise. He is concerned about having to pay for further restrictions on his access, especially when tenants are already struggling financially at that location. Councilmember Jacobson asked about the County's response. Mr. Berkowitz stated the County is only willing to construct a turn lane as its contribution towards that type of access. Councilmember Trude stated she sees gas stations at every comer in other cities and these stations have good access. The community does not want to see these businesses go away. Mr. Berkowitz stated staff does not want a business in Andover to fail. He noted the County is looking at access management. The County only considers the access location and the proximity to the intersection. This access is very close to the intersection. Councilmember Trude asked if the City has seen many accidents at this location. Mr. Berkowitz stated he did not have that information. The County is proposing a turn lane with a de-acceleration lane. Mayor Gamache questioned the cost of the frontage road. Mr. Berkowitz believes the cost to be around $45,000. Councilmember Jacobson asked if this is almost an adverse condemnation. Mr. Dickinson responded no. The County can do whatever it wants with its right-of-way. The City has the ability to have access based on a proven benefit to the property. Councilmember Jacobson asked if the people who own the storage facility are willing to share in the cost of this frontage road. Mr. Berkowitz stated the owners of the storage facility have been apprised of the situation, but have not responded with any concerns. Councilmember Orttel stated the service road does not help them. The storage facility has access there now. The County has decided that would be the nearest access it would allow. Mr. Berkowitz stated the mini-storage has access off Grouse Street. The County has said it could eliminate both accesses but is trying to find something that would work for both businesses. Special Andover City Council 2005 Goal-Setting Workshop Meeting Minutes - April]2, 2005 Page 3 Councilmember Orttel stated the County has taken the position that there are other ways to access this site. The County said it could close up an access and not have to pay any damages. The City is now involved in the County's fight. He asked at what point did the City start buying people's access. Councilmember Trude stated this came up under the transportation plan a couple of years ago. In September 2002, the County was showing the Council what it wanted along Hanson. She added their residents wanted services in this community and the City got the tax revenues. She stated there was mutual concern about this issue. Mr. Berkowitz stated this all started because of the transportation plan. The frontage road went down to Station Parkway. The other businesses said they were not interested so the plan was modified to what they have now. Councilmember Jacobson stated they could not spend public money for private purposes and this road only serves two private businesses. Mr. Dickinson stated this is part of the road project's joint powers agreement with the City. Private persons are not parties to this agreement. The contract is with the County. Councilmember Jacobson stated the City Attorney should look at this to see if the Council could do this. Mr. Dickinson asked whether the City or the County would be responsible for the long-term maintenance. Mr. Berkowitz stated it is a City street in a County right-of-way. He noted the roadway would be shifted severely to the east. Under the transportation plan, the frontage road ties into ABC Mini-storage. Councilmember Jacobson stated staff should talk to ABC Mini-storage to see if they want to contribute to this project and the City Attorney needs to review the issue to see if the City could share in the cost. Councilmember Knight stated ABC Mini-storage would receive no benefit from this frontage road. Mr. Dickinson asked if the Council wants staff to continue to work with Croix Oil to solve this problem. Staff would work with the City Attorney and Croix Oil. Mr. Berkowitz stated the County is adamant it would not allow this access point now. The County feels there already is one access to the rear. Councilmember Trude stated even if the County would split the difference the cost would go down. Special Andover City Council 2005 Goal-Setting Workshop Meeting Minutes - April 12. 2005 Page 4 Councilmember Trude stated in Ham Lake on Bunker Lake Road there was a gas station that still had direct access. Mayor Gamache stated SuperAmerica no longer has access off of Bunker Lake Blvd. Both businesses are in the same boat. Council desires staff to check with the City Attorney. He thought a three-way split was fair. Councilmember Jacobson asked if a City street could be in the County right-of-way. Mr. Berkowitz stated that situation exists already. Councilmember Trude responded not on private property on public property. Councilmember Orttel stated it is against the law to spend public funds on private improvement. Mayor Gamache stated staffhas been working with Croix Oil on a three way split. He asked if the Council agreed with that or whether it was interested in more help, provided it was legal to do this at all. Councilmember Jacobson stated it would have to be done under the 429 public improvement. He noted his concern that the mini-storage people could say there was no benefit to them and not share in the cost. It would have to be a two-way split. Mr. Berkowitz stated the City Council has given a clear direction that it would require these businesses to petition for the improvement. Mr. Ogren stated if they do not pay for their portion, they would be closed off and would not be left with reasonable access. They do not think it is fair to make them pay for access worse than they have now. Councilmember Jacobson agreed but noted the Company would have to sue the County. Mayor Gamache stated Croix Oil and SuperAmerica are in the same boat, but SuperAmerica put in a service road. Mr. Paul Muilenberg, of Croix Oil, stated SuperAmerica owns that strip of property and they already have signage. They could not add similar signage. Mr. Berkowitz stated the County would not allow anyone to put a sign in the right-of-way. The SuperAmerica sign is on private property. Mr. Muilenberg stated if they revise the access to turn it into a frontage road, they could not have a sign. Mr. Berkowitz stated the County would only allow a sign with an arrow to show where to turn. The City could approve signs on City Streets. @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dicldnson. City Admim'trato~ David D. Berkowitz, City Engineer Reconstruction of Hanson Bonlevard NW from 242 to 1000' N. of Bunker Lake Boulevard NW/City Project 04-23illiscuss Access/Croix Oil Co. (Spur) - Engineering April 12, 2005 INTRODUCTION Paul Muilenberg with Croix Oil Company owner of the Spur Gas Station located at 13650 Hanson Boulevard NW, would like to discuss with the City Council the relocation of the Spur station entrance due to the proposed Hanson Boulevard NW improvements scheduled for 2006. Refer to attached letter from Croix Oil Company. DISCUSSION As you are aware, the Anoka County Highway Department has begun the process of designing the reconstruction of Hanson Boulevard NW from 242 to 1000' north of Bunker Lake Boulevard NW. As part of the design, the County plans to consolidate and remove access points along Hanson Boulevard NW to improve traffic flow and safety. The County has proposed to construct a right turn lane to access both ABC Mini Storage and the Spur Station. Refer to the attached proposed layout. On September 28, 2004, the City Council agreed to share the cost of the access/frontage road with ABC Mini Storage and the Spur Station. Attached are the meeting minutes from that meeting. For the City to move forward with the frontage road, the property owners must petition for the improvement. ACTION REQUIRED No action required. Respectfully submitted, (J~Q,~~ David D. Berkowitz 6" /' -/ ./ Attachments: Letter from Croix Oil Co., Proposed Layout & City Council Meeting Minutes from September 28, 2004 cc: Paul Muilenberg, Croix Oil Co., 1749 South Greeley St., PO Box 15, Stillwater, MN 55082 February 22, 2005 !L., , lr ) Mr. David Berkowitz, P.E. City Engineer City of Andover 1685 Crosstown Blvd., NW Andover, MN 55304 ~ _it Re: Access Changes to Gasoline Station Located at 13650 Hanson Blvd. N.W. Dear Mr. Berkowitz: The purpose of this letter is to follow-up on our meeting which took place on February 18, 2005, and to formally request a meeting with the City Council of the City of Andover. As we discussed during our meeting, Croix Oil Company ("Croix"), the owner ofthe Spur-branded gasoline station located at 13650 Hanson Blvd. N.W. (the "Station"), and ITS Auto Service, Inc. ("ITS"), our tenant and the owner of the business located at the Station, are going to suffer significant economic damage from the relocation of the entrance on Hansen Boulevard. As such, we would like to re-visit the issue regarding the funding for the construction of the frontage/entrance road which will Serve the Station. You have indicated that the City has agreed to share equally the cost of the construction with Croix and the owner of the adjacent parcel of property (which will also be served by the entrance). Due to the fact that our entrance is being significantly downgraded and the fact that the overall roadway project is being conducted for public safety, which will benefit the City as a whole, we feel it is unfair for Croix to suffer economic loss from the relocation of the entrance and suffer additional loss by having to pay for part ofthe relocation expenses. As such, Croix .vishes to have the opportunity to discuss our situation and our concerns with the City Council and to ask them to pay the full costs associated with the construction of the frontage/entrance road. It is my understanding from our discussion at our meeting that you believe it may be more appropriate to meet with the City Council during a study session and we agree that such an informal setting may be preferable to a City Council meeting. We look forward to hearing from you about a meeting time and date. Thank you for your assistance in this matter. Sincerely, CROIX OIL COW ANY #2(v/'7 Paul W. Muilenberg, Esq. Manager of Corporate Affairs 1749 South Greeley Street · P.O. Box 15 · Stillwater, Minnesota 55082 . Telephone: (651) 439-5755 .",~ '.7.' 1/ Special Andover City Council Workshop Meeting Jyfznutes - September 28, 2004 Page 4 evaluate it and see what is best. Councilmember Orttel expressed concern that Prairie Road will be done and functional by the end of October, so they could be without traffic control from the Sheriff's Department for a couple of months until the light on Hanson is up. Mr. King indicated they would continue to monitor this and see what they can do. He stated the Sheriff is aware of the issues, but this has been going on for a couple of years and they have to evaluate their manpower. He indicated they have other cities with intersection problems now, too. Mr. Fischer indicated it is a concern that if they solve this problem it will create a new one, but the County has to take them one at a time. He stated they have these issues Countywide; it is not a unique problem to Andover. He reiterated if the Sheriff's Department responded to each intersection that had traffic it would use all their manpower. Councilmember Knight stated he believes the problem is people are ignoring the local traffic only sign. He indicated he can understand why the people who live there get upset. Mayor Gamache thanked the County Commissioners and Staff for their consideration on Hanson and Andover Boulevards. *' City Engineer Berkowitz indicated he has been working with the Anoka County Highway Department and meeting with businesses on Hanson Boulevard concerning closures for 2006. He reviewed the various areas, noting they are proposing to tie the access for ABC Mini Storage and Spur together with a frontage road. He stated both of those businesses are wondering if the City would consider cost sharing. He indicated the cost for the project would be about $25,000. He stated they would do a feasibility report, but the thought is to remove the Spur access and tie it into the ABC Mini Storage access with a frontage road. Councilmember Jacobson asked if it could be split three ways; between the City and the two businesses. City Engineer Berkowitz stated he thinks that is a reasonable proposal. Councilmember Trude asked if there was discussion about doing a trail when they do the road project. City Engineer Berkowitz indicated therewould be a trail on both sides as part of the federal application. City Engineer Berkowitz stated as you move north toward SA, they have talked about removing that access. He indicated SA is not happy about it, but understands the traffic concerns. Councilmember Trude indicated when she was on the transportation committee they talked about a frontage road all the way back to the light, but that would go across the clinic parking lot. She stated there was a lot of concern about that. City Engineer Berkowitz stated he talked to the clinic and SA at the same time, and the clinic was actually happy about the frontage road. T I I ~~':' . .. "--:-"'~t~ .' ~; '..... ." '.t'.'"" ..r 50P': . .~ - ; ,'. .",\<'., r,", '" . ". ..' t" i""'" .T' r..,. ~ .. -~ -.."'~ .-; /' ...,....... ~ .:.. (2) " '.#f ;',j -'lRV ".." ._.-..'!'~ . . ~:'.. : 5 <1>' ...~l ~~, _J -- .... '7' ?'"";..~,;, .,-.;) , , ~4 ~~ . '-. ," ,~OT 4 ~ (4) ,'_~ , oV'-,. .. ..., 'l(,,7 . OT 15 'l 1!ll 4' . -;.: ~. ; .'J(;..- ",/, ~ ,..'--~.--~ '. :!i~':L% . .. ~~./fl:":" . ~-:.._~~~~: " 1.(..1 .JI~.;; >t' S:;' "" -~~ w",',/' ~ .,.~. J1 J~.....r: ' .. .' ,~ ~ . 49 EXIST. R II I X ) lj ,11.\'0. II " i,. ......-r-. <Pi - -~~- . " ; ~. It f . I - '. (5) I ,. j"ti. ~ ,,' ",.:;",;';',--,-~>'~':;J~'~~~'-~, "_'-' ., .!' JI.Lt:;,r~".r.-- '.~~.~~,,- .,:_>i'; ACC....CLOIED."I-~. .,~..,. <-- .... "'4f''<~ . .'-~ . .. ~o [lOST. RW,i~" ..1....,.. . "'.~~~..~~ '. ~... ' ," fOAS~ror - .:~...-' ": ~ ' '. :. .. SPEED U..TS ANGE t '" FRCOl "1m.. "1m.. .......", , --- ~~Tl ~ -.. l~ .~...~ .. ...' '~"':i ",--t; l"..' ." .... .- ..19 .tiO( !...if.. '" i.'j....l". ;,.~ ., . ... " "....v.:.:... ....,11..,. :'. .- .-~_~~I._,_~ ., " ,,?II' .t, ~.. ~.-~ J ! I t - ,.", - . .. (!) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members ~ Jim Dickinson, City Administrator Q TO: FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Change Order #1/04-36/Lift Station #4 Improvements - Engineering DATE: August 3, 2005 INTRODUCTION This item is in regards to approving Change Order #1 to Project 04-36, Lift Station #4 Improvements. DISCUSSION Change Order #1 consists of a time extension request by the contractor due to the back order of the required pumps. The original completion date for the project was July 30, 2005. The extended completion date would be October 15, 2005. ACTION REOUIRED The City Council is requested to approve the resolution approving Change Order #1 for Project 04- 36, Lift Station #4 Improvements. Respectfully submitted, David D. Berkowitz Q~Q. ./ / Attachments: Resolution & Change Order #1 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO. 04-36, LIFT STATION #4 IMPROVEMENTS. WHEREAS, the City of Andover has a contract for Project No. 04-36 with Penn Contractinq, Inc. of Blaine, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 04-36. Adopted by the City Council of the City of Andover this AUQust , 2005. 3rd day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk UM01 CHANGE ORDER TKDA Engineers- Architects-Planners Saint Paul, MN July IS 20~ Project. No. 13162.000 Change Order No. To Penn Contracting. Inc.. for Lift Station No.4 Improvements, City Proiect No. 04-36 for City of Andover, Minnesota You are hereby directed to make the following change to your contract dated AprilS . 20~ The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (decrease) (not change) the contract sum. This change order provides for changes in the work of this contract according to the information below. Contr3ct Extension of Final CorrqJletion Date from July 30, 2005, to October 15, 2005. Extension request due to Flygt pl.IlTpS arrival dates. NET CHANGE = $0.00 AmoWlt of Original Contract Additions approved to dale (Nos. ) Deductions approved to date (Nos. ) Contr3ct annWlt to date AmoWlt of this Change Order (Add) ~) (No Change) Revised Contract AmoWlt $ $ $ $ $ $ 128,000.00 128,000.00 128,000.00 Approved City of Andover. Minnesota TKDA Owner By By Approved Penn Contracting, Inc. BY~ ~~:oo~s White - Owner Pink - Contractor Blue - TKDA CD 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayoc "'" Cooodlm="= ~ Jim Dickinson, City Administrator / Finance Directo Lee Brezinka, Assistant Finance Director CC: FROM: SUBJECT: Andover Station North 2005A G.O. Improvement Bonds Funds Transfer DATE: August 3, 2005 INTRODUCTION On October 5, 2004, the Andover City Council approved a reimbursement resolution for the Andover Station North project. On April 5, 2005, the City Council approved the sale of $3,560,000 G.O. Improvement Bonds for the same project. DISCUSSION Since the project had started prior to the bonds being issued, all expenditures were being funded by the TIP Capital Projects Fund. Now that bonds have been issued, it is necessary to move all expenditures associated with this project to the correct funding source. Any prior year reimbursements must be shown as an operating transfer. TIP Capital Projects Fund 2005A G.O. Improvement Bonds Operating Transfer In Operating Transfer Out $121,560.61 $121,560.61 BUDGET IMPACT The operating transfer will provide an accurate accounting of expenditures associated with the proper source of funds. ACTION REOUIRED The Andover City Council is requested to approve the operating transfer of$121,560.61 from the 2005A G.O. Improvement Bonds to the TIP Capital Projects Fund. Respectfully submitted, ?J.t3~ Lee Brezinka o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: CC: Mayor and City Council ~ Jim Dickinson, City Administra~() Vicki V olk, City Clerk <S FROM: SUBJECT: Appoint Deputy Clerk DATE: August 3, 2005 INTRODUCTION A Deputy City Clerk is needed to sign documents in the event the City Clerk is out of the office. DISCUSSION Shirley Clinton is presently the Deputy City Clerk. However, she is a part-time employee and not always in the office when documents need signing. Michelle Hartner has completed the Municipal Clerks Institute and eventually will receive her designation as a Certified Municipal Clerk. / / Because Michelle is a full-time employee it is recommended that she be appointed Deputy City Clerk so that she can sign documents when the Clerk is out of the office. ACTION REOUIRED The City Council is requested to adopt the attached resolution appointing Michelle Hartner Deputy City Clerk. Respectfully submitted, IlL. Uffi Vicki Volk City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION R A RESOLUTION APPOINTING MICHELLE HARTNER AS DEPUTY CITY CLERK. WHEREAS, in the absence of the City Clerk, it is necessary to appoint a Deputy City Clerk. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby appoints Michelle Hartner as Deputy City Clerk. Adopted by the City Council of the City of Andover this --.Lday of August. 2005. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria Volk- City Clerk (J) 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CJ.ANDOVER,MN,US TO: Mayor and Councilmembers ~ James Dickinson, City Administrator ~ Dana Peitso, Human Resources Manager CC: FROM: SUBJECT: Approve Appointment - Parks Maintenance DATE: August 3, 2005 INTRODUCTION The Human Resources Department has completed the interview and selection process for the Full-time Parks Maintenance position. DISCUSSION The Human Resources Department advertised and received 40 applications for the Parks Maintenance position. The interview team consisted of the Public Works Superintendent, Parks Supervisor, Parks Leadman and Human Resources Manager. The interview team unanimously recommends hiring Steven Thran for the Parks Maintenance position. Mr. Thran has extensive playground construction experience, and has been the primary contact for all of the City of Andover playground installations for the past 10 years. In addition, Mr. Thran has a background in carpentry and cement. The interview team feels that his knowledge and experience are the best fit for the organization. BUDGET IMPACT The proposed starting date for this position is Tuesday, September 6, 2005. Mr. Thran has been offered $34,953.72 annually, which is the Step Levell rate, and then would be eligible for any general increases and annual Step Increases after successful completion of his 6-month probationary period. ACTION REQUESTED The Andover City Council is requested to appoint Steve Thran for the Parks Maintenance position. ,~IL'~ , ~: Peitso @ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members S(?) Jim Dickinson, City AdministratoG David D. Berkowitz, City Engineer TO: FROM: SUBJECT: Approve Quotes/05-29/14355 Crosstown Boulevard NW/SS & WM, Cont.- Engineering DATE: August 3, 2005 INTRODUCTION This item is in regard to quotes for Project 05-29, 14355 Crosstown Boulevard NW for sanitary sewer and water main. DISCUSSION Quotes were received on June 30, 2005 for 14355 Crosstown Boulevard NW. Quote forms were sent out to three separate contractors that handle directional drilling. Quotes received are as follows: Contractor Minncomm Utility Construction, Inc. Ouote Amount $19,655.00 $23,345.00 Engineer's Estimate Staff met with Mr. Orttel to discuss the concerns he raised at the July 5,2005 City Council meeting. Design modifications were made and the contractors quote was revised to make the project more cost effective. ACTION REOUIRED If the property owner would like to proceed with the project, the City Council is requested to approve quotes and award the work to Minncomm Utility Construction Co. Inc in the amount of$19,655.00 for Project 05-29, 14355 Crosstown Boulevard NW for sanitary sewer and water main. Respectfully submitted, ()~()~ David D. Berkowitz cc: Ken Orttel, 2772 Bunker Lake Boulevard NW, Andover (l]) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members J;m Dklci""on, CHy Adm;n;'tru~ David D. Berkowitz, City Engineer CC: FROM: SUBJECT: Award Bid/OS-13/City Hall HV AC Replacement, Cont. - Engineering DATE: August 3, 2005 INTRODUCTION The City Council is requested to accept bids and award the contract for Project 05-13, City HaIl HV AC Replacement. DISCUSSION The bid opening for the HV AC Replacement project was held on June 17, 2005. The bids received are as follows: Contractor U.S. Mechanical, Inc. Northland Mechanical Contractors, Inc. Faircon Service Co. Custom Sheetmetal of Monticello, Inc. Bid Amount $139,973.00 $144,100.00 $154,980.00 $168,404.00 BUDGET IMP ACT The project was identified in the 2005-2009 CIP. Improvement Bond. Funding for the project will be from the Capital ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding the contract to U.S. Mechanical, Inc. in the amount of $139,973.00 for Project 05-13, City Hall HV AC Replacement. Attachments: Resolution,/' cc: George Fredericks, U.S. Mechanical, Inc., 3527 - 88th Ave. NE, Blaine, MN 55014 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 05-13 FOR CITY HALL HVAC REPLACEMENT. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 093-05 ,dated Mav 17, 2005, bids were received, opened and tabulated according to law with results as follows: U.S. Mechanical, Inc. Northland Mechanical Contractors, Inc. Faircon Service Co. $139,973.00 $144,100.00 $154,980.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate U.S. Mechanical. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with U.S. Mechanical, Inc. in the amount of $ 139,973.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member City Council at a reoular meeting this 3rd Council members and adopted by the day of Auoust , 2005 , with voting in favor voting of the resolution, and Council members against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US SUBJECT: Mayor and Councilmembers Jim Dickinson, City Administrato~ Will Neumeister, Community De~dot,~ent DirectoralL Courtney Bednarz, City Plann~ Consider Various Code Revisions (Part 5) - Planning TO: CC: FROM: DATE: August 3, 2005 INTRODUCTION The left column of the table has been updated to show the sections on which the Council has completed review, that needed to be revised, that have been tabled or that are still under review by the Planning Commission. The items that were in need of adjustments and revisions #61-80 from the table are also attached. DISCUSSION The Council is asked to continue working through the proposed amendments. At the last of these meetings, the Council will be asked to adopt all of the proposed amendments and a summary ordinance to be published in the Anoka Union Newspaper. In this manner the Council can generally agree on the proposed changes and move on to the next group. In the event that a later change or issue sparks interest in an item that has already been reviewed, there will be an opportunity to revisit a specific item before the final motion to adopt all of the proposed changes. ACTION REQUESTED Please determine if the items continued from last meeting are satisfactory and reach a consensus on the proposed changes for the next 20 items. If a consensus cannot be reached on a particular item, please indicate the area of concern and suggested modifications so that staff may make changes to be brought forward at a future meeting. Attachments Table of Proposed City Code Amendments #1-80 Proposed City Code Amendments Continued From July 19,2005 Proposed City Code Amendments #61-80 RI1~~mitted, &i_B Revision # 22 12-2-2 ACCESS DRIVES DEFINITION Backg:round This section provides definitions for words and terms used within Chapter 12. Backg:round There is no definition for an "Access Drive", which is mentioned in 12-4-3-C Proposed Chang:e A definition for "Access Drive" will be added. Note: The City Council reviewed this change at the 7/5 meeting, and some questions were raised about what the purpose of an access drive was. Section 12-4-3-C of the City Code has been included as a reference point. The section was further reviewed at the 7/19 City Council meeting, and it was decided that the words "as required by Fire Code" should be added to the definition. 12-2-2 DEFINITIONS: ACCESS DRIVE: A road with a width of at least twenty feet. as reauired bv Fire Code. constructed of material that can provide all-weather driving: capabilities for emerg:encv vehicles. 12-4-3-C C. Access Drive: 1. An access drive to every principal building shall be provided and constructed according to minimum standards ofthe city when such building is three hundred feet (300') or more from a thoroughfare or street. 2. Access to any street shown on the adopted major thoroughfare plan shall require a curb cut permit as issued by the city building official. (Amended Ord. 8, 10-21-1970) -:2-- Revision # 36 12-6-5-F ACCESSORY BUILDINGS IN FRONT YARDS Backe:round This section addresses accessory structures located nearer to the front lot line than the principle structure. It currently requires that the finish materials to be similar to and compatible with those on the principle structure. The City has been applying a policy requiring the finish materials on accessory structures to match finish materials on the principle structure. The purpose of this is to ensure that a high visual standard is maintained along street site lines. The City Council reviewed this section at the 7/5 meeting, and some concern was expressed that this could be interpreted to prohibit the use ofthe same exterior finish materials on an accessory building that are used on the principle structure. Final sentence was amended to specify that materials that are the same, or similar and compatible are permitted. The City Council reviewed this change further at the 7/19 meeting and the decision was made not to make any changes from the existing code. The exiting code will remain. Proposed Chane:e None. 12-6-5: LOCATION AND SETBACK REQUIREMENTS: F. Exemptions From Front Yard Setback Requirements: No detached garages or other accessory buildings shall be located nearer the front lot line than the principal structure except as follows: 1. On residential parcels with a lot area of one acre or more, a detached garage or accessory building may be constructed closer to the front lot line than the principal structure; however, the minimum distance it may be from the front lot line is sixty feet (60'). 2. All detached garages or accessory buildings constructed nearer the front lot line than the principal structure shall be similar in design and exterior finish material so as to be compatible with the principal structures. -3- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CJ.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for August 3, 2005, 2005 City Council Meeting DATE: August 3, 2005 The City Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Information under Consent Items Item #2. Approve Payment of Claims (Supplemental) - Finance o 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Supplemental - Payment of Additional Claims DATE: August 3, 2005 INTRODUCTION Attached is an additional disbursement edit list for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $837,139.25 on disbursement edit list #4 dated 08/03/05 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $837,139.25. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, zi 7J~ Lee Brezinka Attachments: Edit Lists -:r ~ -- '" ;j 0"-' ........0 ,J:::i0 ro~ ~~ ~] tZlU ...... I-< $::i <l) ;:j-- o ;::l U 0.. 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"" U " ..c: U @ -"' .e.o~ ~:;;; i-:C o " -0 8 " >> " '" >c.. ~ " ;:; 0. 8 o U c.. ...: c: .S - c- .;: u '" " Q o :z: " <.I '0 ;.- c: - ~ " bO " '" " <.I " " ... ~ " " o Z -0 2 ,0 " " ~ :r: u < ~~ ... 00 "'" " "\0 .Q " , 8 "'0 0<0 = "'" :z: '" 0- ""~ - "N <.I "0 <.I -"~ < u~ " - eo Q .,., - 0 c: 0 " ~ c: >. '" '2 eo 00 i:l. 0 - 00 .,., .,., c: 00 NN = ...0...0 '" 0 00 00 '" 8 0\_ 0\.. r-: < N N '" 00 .. " i5 " u o '8 ~ .. "0- ..sU~ --~f- 15>..::.::: .- 0 u N-o" >"-" :>N '" < Revision #37 12-6-6 Back!!round This particular section has been in conflict with 12-14-10 C. 3,4 & 5 and staff would like it to be consistent. Pro Dosed Chan!!e Move 12-6-6 A. to become 12-14-10 C.3.C. Eliminate 12-6-6 and 12-14-10 C.5. At the July 19, 2005 Council meeting, a question arose as to how other cities handled the situation related to the section that reads as follows: '~private garage in a residential district shall not be utilized for business or industry. " In checking with a couple of other cities, staff found that they also have a similar provision. In those cities it also is reinforced with home occupation regulations to prevent businesses from starting up in resident's garages. In those cities all home occupation type businesses must be located in the principal structure. The City of Andover requires a Conditional Use Permit for home occupations located in accessory structures (allowing only cabinet making, woodworking, repair services, or similar uses) thereby preventing others from existing. This probably should be cross referenced to the home occupations section (Chapter 12-10) so there is no misunderstanding. This section probably is needed for enforcement on very obnoxious home occupations where neighbors are likely to complain. The average home occupation that uses some portion of the garage for storage will hardly be noticed by anyone. Staff does not recommend changing the language as it currently is proposed. Actual Text of Pro Dosed Chan!!e 12 6 6: USE RESTRICTIONS: A. Pri','ate Garages: A pri'lflte garage in a residential district shall not be utilized f{)f business or industry. Further, not more than one half (1/2) of the space may be rented for the private ',ehicles of persons not residents on the premises; except, that all the spaee in a garage of one or two (2) car capacity may be so rented. Such garage shall not be used for more than one vehide registered as a commereial vehicle vlith the state of Minnesota. Said ',ehicle must be registered to the property lessor or relative -t./- living on the premises, and the gross weight of such commercial vehicle shall not exceed twelve thousand (12,000) pounds gross capacity. B. Stor-age Of Truck Tractors: In an R 1 or R 2 single family residential district on a pared of at least three (3) acres in size, one truck tractor may be stored \vithin an accessory building. This shall not include the parking of semitrailers. C. Parking Trucks: Vehicles exceeding ten thousand (10,000) pounds gr-oss '.'.'eight shall be parked in a garage or along the side or rear of a residential lot. Such vehicles shall not be parkcd in the front yard. (Ord. 8NNNNNN, 7 162002). 12 11 10 C.5. 5. Restrictions On Certain Uses: In an R 1 or R 2 single family residential district on a parcel of at least three (3) acres in size, one truck tractor may be stored within an accessory building. Under no circumstances shall the required parking facilities allow for the parking of semitrailers. New Section 12-14-10 C.3.C : C. General Provisions: 3. Permitted Use Of Parking Area: a. Driveways and off street parking facilities accessory to residential uses shall be utilized solely for the parking of licensed and operable passenger automobiles, no more than one truck not to exceed a gross capacity of twelve thousand (12,000) pounds, and recreational vehicles and equipment. b. In an R-l or R-2 single-family residential district on a parcel of at least three (3) acres in size, one truck tractor may be stored within an accessory building. Under no circumstances shall the required parking facilities allow for the parking of semi- trailers. c. Private Garages: A private garage in a residential district shall not be utilized for business or industry. except as allowed bv Section 12-10-3 of this code. Further, not more than one-half (1/2) of the space may be rented for the private vehicles of persons not residents on the premises; except, that all the space in a garage of one or two (2) car capacity may be so rented. Such garage shall not be used for more than one vehicle registered as a commercial vehicle with the state of Minnesota. Said vehicle must be registered to the property lessor or relative living on the premises, and the gross weight of such commercial vehicle shall not exceed twelve thousand (12,000) pounds gross capacity. -s-- Revision # 38 12-7 FENCES Backl!:round This section deals with fences and walls. The existing code is general, contains very few enforceable standards, and is vague and open to interpretation. Proposed Chane:e The entire chapter will be re-written. Specific, enforceable construction and maintenance standards will be included, and the language will be clarified, making the chapter easier to read, understand, and enforce. Note: A new sentence has been added to section 12-7-2-A clarifying the fact that fences can be placed up to the property line. CHAPTER 7 FENCES AND WALLS SECTION: 12-7-1: 12-7-2: 12-7-3: 12-7-4: 12-7-5: 12-7-6: Permitted Use Permitted Locations Regulations Related To Fence Height f.nd View Obstructions MaillteRiffiee and Repair Performance Standards Barbed Wire and Electric Fences Exemptions From Provisions 12-7-1: PERMITTED USE: Fences, walls, hedges and similar barriers (herein referred to as fences) shall be permitted in all yards subject to the provisions of this chapter. No permit is required for the construction of a fence. 12-7-2:PERlVIITTED LOCATIONS: A. Fences shall be located entirelv on the private property of the individual constructinl!: the fence. Fences mav be placed up to the property line. It is the responsibility of the property owner to determine the location of property lines. ABy-Fences, hedges, iffid walls may be located in any private yard or along a side or -6- rear property line, except as follows: unless the city deems it necessary to access the area for drainage and utility purposes. 1. No fence shall be placed in the public ri!!:ht-of-wav. 2. Fences shall not be placed in any utilitv easement where any under !!:round utilitv is present. Fences may be placed within other utilitv easements so Ion!!: as they do not interfere in any way with existin!!: under !!:round or above !!:round utilities. The existence and location of private utilitv easements and equipment must be determined bv contactin!!: Gopher State One Call. 3. Fences shall not be constructed or placed in such a manner so as to obstruct the flow of water to or throu!!:h draina!!:e areas. ponds. or wetlands. Fences shall not be placed in easements that provide vehicle access for the maintenance of draina!!:e. pondin!!:. or wetland areas. 4. No fence shall be constructed so as to enclose. hinder. or restrict access to utilitv boxes. fire hydrants. or any other above !!:round utilities. 5. Fences on corner lots shall not encroach upon the Clear View Trian!!:le as defined in 12-2-2 of this code. B. Anv fence placed in violation of this section shall be the Iiabilitv of the property owner who constructed it. The City. or any other a!!:encv havin!!: authority to work in a ri!!:ht-of-wav or easement area. shall not be liable for repair or replacement of such fences in the event they are moved. dama!!:ed. or destroyed bv virtue of the lawful use of that area. Anv dama!!:e caused bv the iIIe!!:al placement of a fence shall be the responsibilitv of the property owner who constructed it. 12-7-3: RECULA&TIONS RELf&TED TO FENCE HEIGHT .A&ND VIEW OBSTRUCTIONS: A. Any fence, hedge, or wall in excess of six feet (6') in height shall meet the minimum required building setback for the zORing district iR \'mich it is loeated and shall Ret crea-te a traffic hazard. In the side and rear yards. behind the principal structure. fences up to a hei!!:ht of six (6) feet are allowed. B. .^...ny fenee, hedge, wall, or similar barrier loeated in the miRimum required front yard setback shall Rot be oyer f{Jur feet (4') in height or obstruct vision and thereby create a traffie hazard, ellcept for the follo.....iRg: "ornamental fences", as defined in section 12 2 1 of this title, in R I single family rural resiclential and R 2 single family estate zOHing distriets, provided the fence eOHfonns with kaffie visibility requiremeHts and is Hot greater than sill feet (6') in height. Fences located in front -7- of the principal structure, or in side yards adiacent to the street on corner lots, shall not exceed four (4) feet in heil!ht. In the R-I Single-Family Rural Residential and R-2 Single-Family Estate zoning districts, "ornamental fences", as defined in section 12-2-~l of this title, of up to six (6) feet in heil!ht are permitted, provided the fence conforms to traffic visibility requirements does not encroach upon the Clear View Trianl!le as defined in section 12-2-2 of this code. and is nElt greater than six feet (6') in height. 12-7-4: M.A...INTEN.^1NCE .^1ND REP.^1IR PERFORMANCE STANDARDS: .^.ny fence, hedge, wall, or similar barrier which is not properly maintained so as to create an eyesore or ffilisance shall be removed or repaired tEl an original condition by the owner UpOll action by the city council. A. Construction and Materials: Every fence shall be constructed in a workmanlike manner. For all fences constructed after the adoption of this title (date), all posts, supports, and framework shall be placed on the inside of the fence, with the finished side facinl! the abuttinl! property or street. Fences in all districts shall be constructed of materials widely accepted in the fencin!! industry. No plvwood boards, canvas. plastic sheetin!! or metal sheetin!! shall be used for any fence construction. No fence may have boards, planks, or panels lar!!er than twelve (12) inches in width. Chain-link fences shall be constructed in such a manner that the barbed end is at the bottom of the fence. Silt fences shall only be allowed on construction sites or where deemed necessary to prevent soil erosion. Snow fences shall only be allowed between November 1st and April 15th. B. Maintenance: All fences shall be maintained in !!ood condition and vertical position. Any missin!!. broken. incomplete, or deteriorated sections of fencin!! material or structural elements shall be replaced with the same Qualitv of material and workmanship. All exterior wood surfaces, other than decay resistant woods, shall be protected from the elements and decay by a protective coverinl! or treatment. If twentv- five percent (25%) of the surface is peelin!!, cracked, chipped, blistered, or weathered beyond effectiveness, the exterior surface shall be refinished. Any fence not in conformance with this subsection shall be declared a nuisance and repaired so as to be in conformance or removed by the property owner. -?- 12-7-5: BARBED WIRE AND ELECTRIC FENCES: A. A security arm for barbed wire to a maximum of eight (8) feet f&-'1 may be permitted by conditional use permit in aHy industrial or business district~. B. Barbed wire and electrical fences shall not be permitted ffi on platted residential lots ofless than two and one half (2.5) acres. A sixty (60) day amortization period shall be established fElr nonconforming fences. (Ord. &PPPPPP, 8 20 2002) 12-7-6: EXEMPTIONS FROM PROVISIONS: Fences which are for the sole purpose of containing farm animals are not subject to the provision of this title. (Ord. 8PPPPPP, 8-20-2002; amd. 2003 Code) -9- Revision #41 & #42 12-8-7 Bulk Fue) Backl!round Currently, there is no clear concise definition of what constitutes bulk liquid storage as regulated by City Code. The Fire Department currently requires a permit before installation, repair, removal or alteration. It should be defmed what is specifically regulated, and that it should be properly permitted by the Fire Department. Our Fire Department needs to have knowledge of special hazards that exist within the community and this Code section will enable that to happen. Once again, in discussing the issue of why the 1000 gallon cut off, they indicated the 1000 gallons is used because most household heating tanks are 1000 gallons or less and there was an older fire code that is no longer in effect that indicated that was a requirement. The current Minnesota State Fire Code Chapter 34 talks about the tanks above and below ground and they use the 1000 gallon as the cut off for exemptions. Proposed Chanl!:e A new definition is needed, since one does not currently exist. Under Part A, it is recommended that the threshold for what constitutes a liquid storage tank (that is to be regulated) shall be established. This use will be shown as a Conditional Use where appropriate in the uses table. The districts that this will be listed as a Conditional Use are R-l (Single Family-Rural Agricultural Uses Only), NB (Neighborhood Business), SC (Shopping Center), GB (General Business), I (Industrial). There should also be a provision added that enables public agencies (school district, city, county, state) regardless of the zoning district they are located in to request a Conditional Use Permit (see attached list of where tanks are currently located). When a use is not specifically permitted, or only appears as an allowed conditional use, it is interpreted to mean it is prohibited in the other zoning districts. In response to a question raised at the last Planning Commission meeting. it is recommended that a provision be added that prohibits liquid storage tanks. except for existing home heating fuel tanks in all locations except as regulated by these provisions. The Fire Department has reviewed the wording ofthis section and is acceptable to them. The code should also have a provision that a permit is required from the Fire Department to instalI, alter, repair or remove a tank covered under this provision of City Code. Lastly, the section that established a sunset date (B.3.) should be removed from the City Code, since that five year grace period has long since expired (in 1975). At the July 19.2005 Council meeting. a question arose regarding whv the definition did not say it exempted propane tanks (for barbeQue griIls. etc). The definition does not need to be changed. however. there should be an additional exception for them. which has been added. 12-8-7: BULK LIQUID STORAGE TANK: Add Definition to 12-2-2: LIOUID STORAGE SYSTEM. LIQUID STORAGE TANK or TANK. Anv one or a combination of containers includinl!: tanks. vessels. enclosures. or structures and underl!:round appurtenances connected to them, that is used to contain or dispense an accumulation of liquid substances deemed bv the city to pose a threat to the public's health. safety or welfare. -;0- A. Conditional Use Permit Required For Certain Materials: All uses, including pipelines, associated with the bulk storage of oil, gasoline, liquid fertilizer, chemicals and similar liquids shall require a conditional use permit in order that the governing body may have some assurance that fire, explosion or water or soil contamination hazards are not present that would be detrimental to the public health, safety and general welfare. All tanks that could contain hazardous and/or flammable liquids havinl!: a capacity in excess of one thousand 0.000) l!:allons shall be required to obtain a Conditional Use Permit and a permit from the Fire Department prior to installation. exccptions are noted below. All public al!:encies (includinl!: school districts. city. county and state) shall be entitled to apply for a Conditional Use Permit for a tank rCl!ardless of the zoninl! district that they are located in. B. Existing Storage TEmks: 1. ;\11 existing, aboyegr.mlHd liquid storage taHks ha"iing a capacity in excess of one thousand (1,000) gallons shall secure a conditional use permit within tVicIYe (12) months foIlowing enactment of this title, B. ~ The governing body may require the development of diking around said tanks, suitably sealed, to hold a leakage capacity equal to one hundred fifteen percent (115%) ofthe tank capacity. 3. .^.ny existing storage !aRk that, in the opinion of the goyeming body, constitutes a hlmlrd to the public saf.cty shall discontinue operations within fi"le (5) years following enactment ofthis title. (Amended Ord. 8, 10 21 1970) C. Prohibitions All liquid storal!:e tanks not listed as a Conditional Use in the Uses table (refer to Section 12-13) or as an Exception (as noted in Section 12-8-7 D.) shall be prohibited. D. Exceptions. The provisions of this subchapter do not applv to: 1. Existinl! home heatinl!: oil tanks. includinl! those located in basements. cellars. if the storal!e tank is located upon or above the surface of the floor; 2. Septic tanks. 3. Small (20-30 Ih.) orooane tank'! used on barheoue !Jrills. E. Installation. Alteration. Repair or Removal Permits. 1. The installation. alteration. repair or removal of anv liquid storal!:e system l!:overned bv this subchapter requires permits issued by the Fire Chief pursuant to the provisions of the Minnesota State Fire Code and anv other applicable code. ordinance. statute. rule pr National Fire Prevention Association Standards; 2. Permits and fees. The issuance of permits and the collection of fees shall be in accordance with the fee schedule adopted by the City Council in the amount provided by the fee resolution. set forth in this code; . 3. The Fire Chief may deny a permit to persons not capable of performing pursuant to ordinance requirements. -11- Revision # 46, 47, 48, 49 12-10 HOME OCCUPATIONS Backl!round Chapter 12-10 is the only chapter in the Code to deal exclusively with Home Occupations. There are, however, important pieces of information regarding home occupations scattered in several other places throughout the City Code. Upon review by the Planning Commission, language was added to section 12-10-6-D that added provision for separation or divorce. The Code previously provided for the spouse of a permit holder who had "expired," but now there is language which covers the spouse of a permit holder following a non-death-related separation. If a property has a Conditional Use Permit under the husband's name, his wife should not be required to discontinue the use upon his death or disability simply because his name is on the application. The new language allows for continuation of the Conditional Use Permit with the approval ofthe City Council. Proposed Cban!!es This revision seeks to bring all the information into a single chapter and simplify its presentation as much as possible. Changes: . 12-1O-4-A & B have expired (May 15, 1990) and should be deleted. The new part A contains a brief summary of the Special Home Occupation permits. . 12-10-8 will be deleted. It outlines a complaint procedure specifically for permitted home occupations. The City already has a complaint / enforcement policy in place that can be applied to home occupations, so this chapter is unnecessary. . 12-8-9, which deals with in-home beauty salons, will become the new 12-10-8. It deals with In-Home Beauty Salons and makes more sense located with the rest of the Home Occupation regulations. 12-10-1: PURPOSE: The purpose of this chapter is to prevent competition with business districts and to provide a means through the establishment of specific standards and procedures by which home occupations can be conducted in residential neighborhoods without jeopardizing the health, safety and general welfare of the surrounding neighborhood. In addition, this chapter is intended to provide a mechanism enabling the distinction between permitted home occupations and nonconforming or customarily more sensitive home occupations, so that nonconforming home occupations may be allowed through an administrative process rather than a legislative hearing process. (Amended Ord. 8, 10-21-1970) 12-10-2: PERMITTED HOME OCCUPATIONS; LOCATION RESTRICTIONS: -/2..- All home occupations which conform to all of the following provisions may be conducted entirely within the principal structure. Home occupations shall not be conducted in a garage or accessory building unless the property owner conducting the home occupation has obtained a conditional use permit as stated in section 12-10-3 of this chapter or has obtained a special home occupation permit as stated in section 12-10-4 of this chapter. A. Permitted Home Occupations Enumerated: Permitted home occupations include, and are limited to: art or photo studio, dressmaking, secretarial services, professional offices, repair services, or teaching services limited to three (3) students at anyone time and similar uses. B. Number Of Employees: The number of employees shall be limited to one person on site in addition to family members. (Amended Ord. 8, 10-21-1970) C. Amount Of Building Space Used: The area within the principal structure used by the home occupation shall not exceed twenty percent (20%) of the dwelling's livable floor area. Basements may be included if they meet all state building code requirements. (Amended. Ord. 8, 10-21-1970; amd. 2003 Code) D. On Site Sales: On site sales shall be prohibited, except those clearly incidental to services provided in the dwelling. E. Dwelling Changes: Any interior or exterior alterations of a dwelling for a home occupation shall be prohibited, except those customarily found in a dwelling. F. Vehicles: Vehicles associated with a home occupation shall be limited to one vehicle on the premises (said vehicle shall not exceed gross capacity weight of 12,000 pounds). G. Signs: Signs shall be regulated as stated in section 12-14-9 of this title. H. Performance Standards: No home occupation shall produce light glare, noise, odor or vibration that will in any way have an objectionable effect upon adjacent or nearby property. I. Supervision: The home occupation shall be conducted by at least one member of the family who resides in the dwelling unit. 1. Building And Safety Requirements: The home occupation shall meet all applicable fire and building codes. (Amended Ord. 8, 10-21-1970) 12-10-3: HOME OCCUPATIONS IN ACCESSORY STRUCTURES: EXTERIOR STORf1CE REQUIRED: -/3- A. Conditional Use Permit Required: A conditional use permit shall be required for the following home occupations that are located in an accessory structure or detached garage and/or require exterior storage: 1. Cabinet making. 2. Woodworking. 3. Repair services. 4. Similar uses as those stated in subsections Al through A3 of this section. B. Conditions Of Permit: These home occupations shall be subject to the following conditions: 1. Lot Size: The size of the lot or parcel ofland shall be three (3) acres or larger. 2. Area Of Use: The combined square footage of the accessory structure and/or outside storage area utilized by the home occupation shall not exceed eight hundred (800) square feet. 3. Setbacks: Setbacks of the accessory building and outside storage area shall be of a magnitude found necessary by the city, but in no case shall there be less than a one hundred foot (100') front yard setback, thirty foot (30') side yard setback and fifty foot (50') rear yard setback or as required in section 12-3-4 of this title. 4. Storage Restrictions: The outside storage area and all commercial vehicles, materials and equipment for the business being stored on site shall be fenced, landscaped and screened in such a manner as to prevent them from being visible at any time of the year from road rights of way, public properties and surrounding properties. 5. Other Requirements: All provisions in section 12-10-2 of this chapter. (Amended Ord. 8, 10-21-1970) 6. Tennination of Use Upon Sale of Propertv: Upon sale ofthe premises for which the conditional use pennit is l!r3nted, such pennit shall tenninate. 12-10-4: NONCONFORMING HOME OCCUPATIONS: Properties that had nonconfonnin~ home occupations prior to the adoption of this title (May 15th, 1990) were !!iven an opportunity to apply for a Special Home Occupation Pennit. Those that were l!rnDted a pennit are on file with the Department of Community Development and may continue to operate. However, they shall not increase in extent, -IL/- number. volume. or scope from any of the information stated in the permit, or the permit will be subiect to revocation. .^.. Speeial Home Oeeupation Permit Required; Conditiens: 1.11 residents that are eondloleting a home eeeupatien or blfsiness that dees not eenform to the staRdards stated in seetions 12 10 2 and 12 III 3 of this ehapter and have eendueted sueh busiRess at their residenee in the eity prior te May 15, 1990, are reqHiree to make applieation f0f a speeial home eeeupation permit (an administmtive permit) and shall eomply with the fellewing eonditions: I. The resident eonduetiRg sueh ROReoRfermiRg home eeeupatioR shall demeRstrate preof to the eif)' that he/she has eORdHetee sHeh heme oeeupatien at the eUA-eRt address er resideRee prier to May 15, 1990. 2. Complete a speeial home oecupatien permit applieatioR ....hieh doeuments the fellowiRg current aeth'if)' or eomlitions loeated on site: 1. Deseriptien of home eecHpation. 2. Number ef empleyees. 3. Leeation aRa area within priReipal strlfetHre ana aeeessory buildings lftilized by the home eeeupation. i. Leeation ana size ef e)[terier storage (all exterior sterage shall eomply ',vith seetien 12 1 i 5 of this title, sereeRing). 5. Intended days and hOHrs ef operatieR. 6. Number and f)'pes ehehieles. :. f.RY other relevant aetivit)'. 3. UPOR eompletion ef sueh applieation, the applieant shall enter into an agreement with the eif)' that eutliRes the eurreRt aeth'if)' or eenditions on the preperty. The eHrfeRt activity er eDnditiens on the property as stated iR the permit applieation shall be adhered te aRa shall Rot be inereased er enlarged. i. The heme oeeupatioR shall not iRerease in elLteRt, number, volume or seepe from any efthe iRformatien stated in the permit applieation, er the permit ....ilI be su~eet te revoeation. B. Time Limit Fer Filing .^.pplieatien Or Complianee: The resident eonductiRg such noneeRforming home oeeupation shall have one year from the date efthe adoptien efthis seetion to make applieation f-or said permit er eomply with the provisions stated in seetiens 12 10 2 and 12 III 3 ef this ehapter. (.A.mended Ora. 8, III 21 1971l) 12-10-5: CONDITIONAL USE PERMITS: -IS-- Conditional use permits granted in section 12-10-3 of this chapter shall follow the criteria established in section 12-15-6 of this title. These permits shall be valid for one year from the date of issuance (unless otherwise specified in the resolution for approval) and thereafter shall be automatically renewed each year unless objections or complaints are received or the conditions of the permit are not adhered to. (AmendedOrd. 8, 10-21- 1970) 12-10-6: SPECIAL HOME OCCUPATION PERMITS: A. Temporary Permits: Special home occupation permits granted by section 12-10-4 of this chapter shall be temporary in nature, and shall be granted to a designated person who resides at the address the home occupation is being conducted. B. Nontransferability Of Permit: These permits shall not run with the land and shall not be transferable. C. Renewal Of Permit: Special home occupation permits shall be automatically renewed each year unless objections or complaints are received, or conditions of the permit are not adhered to. D. Termination Of Permit: If the special home occupation permit holder expires or moves to a new location, the existing permit shall automatically terminate. In the case of death or other separation. the familv member(s) remaininl! at the same address may continue the home occupation if written notice is l!iven to the Department of Community Development and authorization for the continuation of the permit is given 'withCollncilapprovalJ m{eept ill the ease of death if a sur':i'ling spouse residing at the same address desires to continue the home occl:lj3atiofl, written llotice to that effect shall be given to the plar.ning and zoniRg department, and ffilthorization shall be givell f-or continl:latiofl ofthat permit. (.^.mended Ord. &, lO 21 1970) 12-10-7: INSPECTIONS: There may be one annual inspection each year made by the city administrator or administrator's designee of the property covered by a conditional use permit or special home occupation permit. In addition, the city administrator or the administrator's designee shall, upon reasonable request, enter and inspect the premises covered by said permit for compliance purposes. (Amended Ord. 8, 10-21-1970) -/6- 12 10 8 COM:PLA~INT PROCEDURE: A: TYfles OfComfllaints: Complaints filed with the plllflning and zoning department in reference to a home occupation for which a permit has Been issued by the city shall be one or more of the following t)'fles: 1. Nuisanees (light glare, noise, odor or vibration, ete.). 2. THe health, safct)" welfare or the integrit), of an individual is put at risk. 3. The conditions of the permit are not adhered to. B. Investigation Of Complaint; Notice: Upon determination that the comfllaint is of a type stated, staffwiII in'/e~tigate said c~mpl~int a~d natify the permit holder or re~ident eon~::~~g ~~: home oecupatlOR. Such notlfieatlon '11111 state the namre of the complalAt and th et . actian to be takeR. C. Revocation Of Permit: If caffipliance is not achie'/ed dHring a reasonable time period, the permit '.viii be sl:lBjeet to revacation as oHtIined in seetion 12 ] (,) ] (,) of this chapter. Tho permit holder will be re'luired to cease ofleration and/or comply '?/ith the prElvisions as statod in sectien 12 19 2 afthis chapter. (AmeRded Ord. &, I 12-10-8 IN HOME BEAUTY SALONS AND BARBERSHOPS In home beauty salons/barbershops shall be subject to the following: A. Compliance with Title 3, Chapter 6 of the City Code A B. Drawings Submitted: Drawings detailing the salon/shop shall be submitted at the time of the request for the conditional use permit. B C. Compliance With State Requirements: The salon/shop must comply with the state cosmetology board and the state barbers board requirements. G-D. Number Of Chairs: One chair salonlbarber only. 9 E. Hours Of Operation: The hours of operation shall be approved by the city council. B F. Parking: Parking requirements shall be as set out in section 12-14-10 of this title. F-G. Nonsewered Areas: In nonsewered areas, the septic system must be in compliance with title 10, chapter 4 of this code. A beauty shop/barber shop shall be considered the equivalent to one bedroom in terms of usage under title 10, chapter 4 of this code. 2. 1ft nonsewered areas, a minimum of thirty nine thoHsand (39,000) square feet oflot size shall be required. 3. In ftonsewered areas, the septic system shall be inspected annually before the conditional HOC permit is renewed. -/1- G. :\nnual Review: The eonditionaluse permit shall be subject to an. ar.nual review. H. Occupancy By Owner: The beauty shoplbarber shop shall be owner occupied. I. Termination Of Use Upon Sale Of Property: Upon sale of the premises for which the conditional use permit is granted, such permit shall terminate. (Amended Ord. 8, 10- 21-1970) 12-10-9: VESTED RIGHTS: No home occupation allowed by conditional use permit or special home occupation permit shall confer upon any person or to the benefit of any property owner any vested right. Rather, the use shall remain subject to all conditions of the permit as established by the city. The city may find it necessary from time to time to review the conditions of the permit as they relate to the provisions ofthe general welfare of the community. (Amended Ord. 8, 10-21-1970) 12-10-10: SUSPENSION OR REVOCATION OF CONDITIONAL USE PERMIT: When the city council determines that the public interest so requires, it may revoke or suspend the conditional use permit of a home occupation when it finds, after due investigation and a public hearing, that: A. The permit holder, or any of his or her employees, has concealed the receipt of stolen property or has knowingly received stolen property. B. The permit holder has not complied with the provisions of law applicable to the premises, equipment or operation of the home occupation. c. The permit holder has obtained a permit through fraud or misstatement. D. The home occupation or activity is being conducted in a manner found to be detrimental to the health, safety, or general welfare ofthe public or is a nuisance, or is being operated or carried on in an unlawful manner. E. The home occupation has not been operating or in business for a period of six (6) consecutive months. (Amended Ord. 8, 10-21-1970) 12-10-11: ILLEGAL HOME OCCUPATIONS; PENALTY: All home occupations that are being conducted in violation of this chapter are illegal. Any person violating any provision of this chapter shall be guilty of a misdemeanor and, upon conviction thereof, shall be subject to punishment as defined by state law. (Amended Ord. 8,10-21-1970) -/1- Revision # 50 12-11-3 CHANGE OF USE - NONCONFORMING LOTS Backl!round The language that regulates the alteration of nonconforming uses is confusing and open to interpretation. Proposed Chanl!e The language about expanding a nonconforming use should be revised to provide a more precise definition of what is permitted with nonconforming uses. 12-11-3: CR.^J'rGE OF USE: NONCONFORMING USE: A. When any lawful nonconforming use of any structure or land in any district has been changed to a conforming use, it shall not thereafter be changed to any nonconforming use. B. .A...lawful mlllconf-orming use may be changed only to a use of the same or more restricted classification. (.'\mended Ord. 8, 10 21 1970) The structure or land ftf'eft land within which a nonconforminl! use is contained may not be extended, enlarl!ed, reconstructed, substituted, moved, or structurallv altered. C. A nonconforminl! use shall not be expanded so as to incorporate more emplovees, l!enerate increased amounts of product. or otherwise increase in scale or scope from its inception. _Ie> {- Revision # 55, 56, 57 12-14-3 EXTERIOR STORAGE (parking in backyards) Backl!round This revision originally went before the Planning Commission on April1ih, 2005. As it was written at that time, all vehicle storage in the rear yard was prohibited. After discussion, however, the Plarming Commission decided to remove that change and allow rear-yard vehicle storage as originally written in the Code. The Commission also wanted to add language in this section that requires vehicles stored off the driveway to be "licensed and operable." Along those same lines, trailers stored off the driveway must also be "operable." The change regarding the storage of landscaping material was approved and it was recommended that it be kept. *- At the July 19th, 2005 meeting, the Council raised issues regarding the definition of Recreational Equipment and more specifically whether that definition covered recreational vehicles (RV's) or motor homes. As pertains to exterior storage, Recreational Equipment is clearly defined in Title 12-2: RECREATION EQUIPMENT (IN RESIDENTIAL DISTRICTS): Play apparatus such as swing sets and slides, sandboxes, poles for nets, unoccupied boats and trailers not exceeding twenty feet (20') in length, picnic tables, lawn chairs, barbecue stands, and similar equipment or structures, but not including tree houses, swimming pools, playhouses exceeding twenty five (25) square feet of floor area, or sheds utilized for storage of equipment. As you can see, motor homes are not mentioned in the definition and so are not among the materials exempted from exterior storage requirements. Recreational vehicles are treated like any other motor vehicle. They can be parked on the driveway per the following code section: 12-14-1O-C-3-a: Driveways and off street parking facilities accessory to residential uses shall be utilized solely for the parking oflicensed and operable passenger automobiles, no more than one truck not to exceed a gross capacity of twelve thousand (12,000) pounds, and recreational vehicles and equipment. Traditionally RV's have not been treated like regular passenger vehicles and so may not be stored in the rear yard. Proposed Chanl!e The term "licensed and operable" will be added to clarify that vehicles stored off the driveway must be in good working order. The word "operable" will be added to the description oftrailers to avoid the rear-yard storage of run-down, inoperable trailers. The term "landscaping materials" will be removed from Part A-2. This will remove its exemption from the Exterior Storage language and allow the regulation of landscaping materials stored on private property. Additionally, a provision requiring a building permit in order to store construction equipment on private property will be added to Part A-2. -a;- l2-14-3: EXTERIOR STORAGE: A. Residential Districts: All materials and equipment shall be stored within a building or fully screened so as not to be visible from adjoining properties, except for the following: 1. Laundry drying Clotheslines and recreational equipment. 2. Construction and landscaping materials and equipment currently (within a period of 12 months) being used on the premises of a property with an active buildinl! permit. 3. Agricultural equipment and materials if these are used or intended for use on the premIses. 4. Off-street parking of a combination of not more than two (2) licensed and operable passenger vehicles or pickup trucks not parked entirely upon the required driveway or in an enclosed garage or storage building and licensed, operable, and unoccupied trailers less than twenty feet (20') in length are permissible if stored in the rear yard more than ten feet (10') from the property line. B. All Districts: The city council may require a conditional use permit for any exterior storage if it is demonstrated that such storage is a hazard to the public health, safety, convenience, or morals, or has a depreciating effect upon nearby property values, or impairs scenic views, or constitutes a threat to living amenities. (Amended Ord. 8, 10-21- 1970) -2/- Revision #58 12-14-4 Backl!round Staff recommends that this section be reworded to require the trash enclosure match the principal structure for non-residential uses. Proposed Chanl!e This is a very simple change that would cause the trash enclosures to match the principal building and would blend in better. At the Julv 19th Council meeting, a Question arose rel!ardinl! whether the trash enclosure applied to all sinl!le familv residential. The intent was that this particular provision would onlv be applied to non-residential ~ 12-14-4: REFUSE IN ALL DISTRICTS: A. Interpretation: All exterior storage not included as a permitted accessory use, a permitted use, or included as part of a conditional use permit, or otherwise permitted by provisions of this title shall be considered as refuse. B. Storage Of Refuse: All waste material, debris, refuse, or garbage shall be kept in an enclosed building or properly contained in a closed container designed for such purposes. All non-residential uses shall have trash enclosures built of materials that match the principal structure and have an opaque l!ate made of wood or metal (metal chain link with slats is not acceptable). C. Vacant Land: The owner of vacant land shall be responsible for keeping such land free of refuse and weeds. D. Existing Uses To Comply: Existing uses shall comply with this provision within six (6) months following enactment of this title. (Amended Ord. 8, 1O-21-l970; amd. 2003 Code). -u- Revision #59 City Code 12-14-5 Screening City Code 12-14-10 E. Required Screening ~ Backl!round The Council had questions about proposed provision 12-4-5 5. requiring buildings to be screened from residential properties within 200 feet. The intent is to measure from property line to property line so that residential properties are provided some screening where other provisions would not require it. Large commercial buildings can be set back a significant distance from property lines and views across open areas like storm water ponds, wetlands or county roads with wide rights-of-way would not necessarily trigger a different screening requirement. Screening requirements are provided in two different places in the City Code and the requirements conflict with each other. The current requirements do not provide for screening of commonly required items in other cities such as; trash enclosures, loading docks, mechanical equipment and double frontage lots. Proposed Chane:e Provide all screening requirements in the performance standards section of the City Code. Reference this section as appropriate in other areas of the code. The proposed language below is a composite of other city's regulations structured in a topical format. 12 1 ~ 5: SCREENINC: .^.. Residential Districts: ScreeniRg shall be required iR residential ZOfles where: l. ,^.ay off street parking area contains more than four (4) parking spaces and is within thirty feet (30') of an adjoining residential zone; afld 2. Where the driveway to a parking area of more than shc (6) parking spaces is ,?t'ithin fifteen feet (15') of afl aajoining residential lise or zone. B. Businesses .^.nd Industries .^1djacellt To Resiaential Districts: Where aflY business or industrial use (struetl:lfe, parking or storage) is adjaeent to property zoned or devcloped for residential lise, that blisiness or industry shall provide screening along the boundary efthe residential property. Screening shall also be provided when a blisiness, parking let, or industry is across the street frem a resiaential ZORe, but not on that side of a l:msiness or industry considered to be the front (as determined by the building official). c. EKterior Storage: .^.ll elcterior storage shall be sereened, e)ccept: 1. Merchandise being displayed for salc. -23- Revision #60 City Code 12-14-6 Backl!round As shown below, the City's landscaping requirements are minimal. Without specific requirements it is difficult to require a consistent level of landscaping. ;'f The Council expressed a concern about requiring irrigation of all landscaped areas. An alternative has been included to indicate all required landscape materials to be irrigated. Proposed Chanl!e Create landscaping requirements for non-residential properties that achieve a reasonable level of landscaping. Approach Staff prepared a table to compare landscaping regulations of other communities. The table shows a variety of means of regulating landscaping. Staff has prepared the potential ordinance language below for discussion. 12 Ii 6: Lf1NDSC.WINC IN .^.LL DISTRICTS: Land which has been committed to a \:1se shall have for a depth of twenty feet (20') or more a landscaped yard along all streets. This yard shall be kept elear of all structmes, storage, and off street parking e~(cept as herein pro';ided. (Amended Or-d. &, 10 21 1970) 12-14-6: Landscaping of Nome sid entia I Properties A. Purpose and Intent. The City of Andover recognizes the health, safety, aesthetic, ecological and economic value of landscaping and screening. The provisions of this Section are intended to: 1. Add visual interest to open spaces and blank facades; 2. Soften dominant building mass; 3. Provide definition for public walkways and open space areas; 4. Ensure significant tree canopy shading to reduce glare and heat build-up; 5. Improve the visual quality and continuity within and between developments; 6. Prov}de screening and mitigation of potential conflicts between activity area and more paSSIve areas; 7. Protect and improve property values; 8. Improve air quality and provide a buffer from air and noise pollution; 9. Enhance the overall aesthetic conditions within the City; 10. Limit sight line obstructions and drainage conflicts; 11. Reduce the potential for criminal and illegal activities; and 12. Prevent conflicts with utilities. -27- B. Landscape Plans: A landscape plan shall be submitted with any Commercial Site Plan Application as described in City Code 12-15-xx; C. Minimum Number of Trees and Shrubs. Except for single and two family uses, development must at a minimum provide the following numbers of trees and shrubs in addition to any trees and shrubs required for screening in Section 12-14-5: 1. One tree per 50 lineal feet of site perimeter 2. One shrub per 20 feet of site perimeter 3. One shrub per 10 lineal feet of building perimeter D. Credit for Existing Trees. Existing healthy deciduous trees greater than four caliper inches or existing healthy evergreen trees greater than six feet in height and are not identified on the City's prohibited plant species list (see Section 18.03) may be credited toward the minimum required trees on a site. E. Minimum Tree Size. Required trees must meet the following minimum size standards: 1. Overstory trees must be at least one and one half caliper inches at planting; 2. Single stem ornamental trees must be at least one and one half caliper inclies at planting; 3. Ever~reen trees and multi-stem ornamental trees must be at least six feet in heIght at planting. F. Parking Island Landscaping. The following plant material shall be provided in parking islands without credit toward the minimum number of trees and shrubs described above: 1. One tree per 180 square feet of parking island area 2. One shrub per 20 square feet of parking island area G. Restrictions. The following restrictions on landscaping and screening apply to protect the public health, safety and welfare. 1. Public Easements. Landowners are advised that landscaping features placed in a public easement may be removed without compensation if it IS necessary to install, replace or maintain a public utility, sidewalk or drainage way within the easement. 2. Trees, irrigation lines, berms, walls or fences must not be placed in a public easement where public improvements are located without the written approval ofthe Director of Public Works. 3. Clear View Triangle. Landscaping and screening must not interfere with the clear view triangle as specified in Sections 17.31 and 17.32. -Z?- 4. Crime Prevention Throu&h Environmental Design (CPTED). In support of CPTED principles desIgned to reduce the fear and incidence of CrIme and to improve tlie quality of life, landsca'ping must support the objectives of natural surveillance, territorIal reinforcement, access control, and maintenance. These CPTED objectives are further discussed in the Plarming Manager's Landscaping and Screening Policies and Procedures document. 5. Fire Hydrant and Utility Clear Zone. The area three feet in radius around all fire hydrants, fire hose connections and utility boxes must be kept free of any trees, shrubs or other landscaping feature that could impede access to or use of the hydrant, fire hose connection or utility box. H. Administration: The City shall have the authority to adopt and implement Landscaping and Screening Policies and Procedures for the purpose of specifying landscape plan submittal requirements, establishing surety rates and procedures and offering landscaping and screening material and design recommendations. I. Ground cover. All site areas and areas that have been disturbed during construction must be covered with sod to property lines and/or adjacent rights-of-way. Rock and mulch may be substituted for sod in landscaping planting beds and along the perimeter of buildings. All landscaping planting beds shall provide durable edging system. Native plant communities may be re-established in appropriate portions of the site. J. Irrigation Required. All required landscape materials landscaped areas shall be ~ irrigated. K. Material Maintenance. The property owner must maintain all landscaping and screening materials shown on the approved landscape plan in a marmer consistent with the intent and purpose of the plan and City Code requirements. Approved landscaping and screening materials that die, become diseased or are significantly damaged must be replaced at the next appropriate planting period with new materials in conformance with the approved landscape plan and applicaole City Code standards. L. Ground Cover Maintenance. Ground cover must be maintained in accordance with Sections 10.37 -10.42 of this Code. M. Removal. Unless a modified landscape plan is approved, landscaping and screening materials and structures approved on a landscape plan must not be removed except when replaced in accordance WIth this Section. N. Surety. To ensure that landscaping and screening is installed as proposed and survives throu~h at least one full growing season, a landscape performance surety must be submItted prior to issuance of building permits for new development where a landscape plan is required. The surety may consist of a bond, an irrevocable letter of credit, cash deposit or other instrument which provides an equal performance guarantee to the City. -21- Revision #65 City Code 12-14-19: DRIVE IN BUSINESSES Bacwound These regulations are out of date and conflict with other sections that provide standards for these items. Proposed Change Delete this section. 12 11 19: DRIVE IN BUSINESSES: .^.. Drainage: The entire area shall have a drainage system appro'led by the engineenng staff: B. Surfacing: The entire area ether than that occupied by structures or plantings shall be surfaced -oYith a material which -sill eontrol dust and drainage. C. Box Curb: .\ box curb at least six inehes (6") above grade shall separate the public ?:all.c area from the lot except at approved entrance or eJ(it driyes. D. Fencing: 1. A fence of acceptable design not o-/er six feet (e') in height or less than four feet (1') shall be construet-ed along the property line abutting a residential distriet, and such fence shall be adequately maintained. The fence shall not be required within the required front yard. V.mended Ord. 8, 10 21 1970) 2. Should the use be a drive m theater, a solid fence not greater than six f-eet (6') in height mcteading at least to wHh:i:n. tviO f-cet (2') oftha ground shall be constructed around the property in conf-ormaElce ,-,lith Yffi'd reqair-ements. (.\mended Ord. 8, 10 21 1970; Billd. 2003 Code) E. Lighting: The lighting shall be accomplished in such a way as to have no direct source of light visible from the public right of way or adjacent land in residential use. (/unended Ord. 8, 10 21 1970) -.311- Revision #66 12-14-10 Permitted Use of Parking Area Background The City code regulates 12,000 and 10,000 pound vehicles separately. Proposed Change No changes are needed at this time. -3/- Revision #67 12-14-12 Traffic Control Background The City staff discussed (at a Council workshop) bringing forward a Zoning Code amendment requiring a traffic impact study of all new development that met a certain threshold of daily traffic. The City Council recommended that this be adopted as a policy rather than a Zoning Code amendment. Proposed Change Staff will bring forward a policy statement that will enable the Council to authorize a traffic study when it is warranted. There is no need to amend the Zoning Code to enable this to happen. It will be enacted as an amendment to the City's Transportation Plan. -31-- Revision # 68 12-14-16 Guesthouses Backl!round Current code conflicts with limit of one principle structure per residential property in the long term as these guesthouses tend to be finished and rented as a dwelling unit. Current policy prevents construction of a separate sleeping quarters. At their April 26th, 2005 meeting, the Planning Commission voted unanimously not to recommend approval of this revision. They felt this language was adequate and should remain in the City Code. Proposed Chanl!e Chapter 12-14-16 - Guesthouses will not be deleted. 12-14-16: GUESTHOUSES: A. Guesthouses, for purpose of this title, shall be an accessory building detached from the principal building where accommodations for sleeping are provided but no kitchen facilities are provided. The intended use is for persons visiting the occupants of the principal building. B. Guesthouses shall be permitted in all residential districts, shall be located the required depth of the rear yard or more from the principal building, and shall conform to the side yard requirements for the principal building. (Amended Ord. 8, 10-21-1970) -33- Revision # 69 12-14-19 DRIVE-IN BUSINESS STANDARDS Backl!round This section establishes standards for drive-in businesses. The general requirements are covered in other sections and drive-through windows are controlled by the Conditional Use Permit process. This section is no longer needed. Proposed Chanl!e This section will be stricken from the code. 12 1 i 19: DRIVE IN BUSINESSESl .\. Drainage: The entire area shall have a drainage system approved by the engineering staff.. B. Surfacing: The entire area other than that occupied by structures er plantings shall be surfaeed with a material '""hich '.vill central dust and drainage. C. Box Curb: .\ box curb at least six inches (6") above grade shall separate the publie walk area from the lot except at approved entrance or eldt driyes. D. Fencing: 1. .^1 fence of acceptable design not oyer six feet (6') in height or less than four feet (1') shall be constructed along the property line ae1:1tting a residential district, and such fence shall be adequately maintained. The fence shall llot be req-1:lired within the required front yard. V.mended Ord. &, lO 21 1970) 2. Should the use be a drive in theater, a selid fence not greater than six feet (6') in height eKtellding at least to withill two feet (2') of the ground shall be constructed around the property in cenformance with yard requirements. (.^.mended Ord. 8, 10 21 1970; amd. 2003 Cede) E. Li!;hting: The lighting shall be accemplished in such a WilY as to have no direct source oflight visible from the pl:lblie right of way or adjacent land in residential use. V.mended Ord. 8, 10 21 1970) -3(- Revision # 70 12-14-21 OTHER NUISANCE CHARACTERISTICS Backl!round This section deals with nuisance characteristics. Each characteristic is followed by a notation of "2-years", which is not explained. Ifit is intended to be an abatement period, it is too long. Nuisances should be required to be abated in compliance with the City's enforcement policies. Proposed Chanl!e The "2-years" notation will be stricken from parts A-D of the section. 12-14-21: OTHER NUISANCE CHARACTERISTICS: No odors, vibration, smoke, air pollution, liquid or solid wastes, heat, glare, dust, or other such adverse influences shall be permitted in any district that will in any way have an objectionable effect upon adjacent or nearby property. All wastes in all districts shall be disposed of in a manner that is not dangerous to the public health and safety nor will damage public waste transmission or disposal facilities. Minimum standards shall be as follows: A. Odors 2 years Table III (Odor Thresholds) in chapter 5, air pollution manual, a copyright of 1951 by Manufacturing Chemists Association, Incorporated, Washington, District of Columbia and subsequent revisions. B. Vibration 2 years Any vibration discernible (beyond property line) to the human sense offeeling for three (3) minutes or more duration in anyone hour and any vibration producing an acceleration of more than 0.1 Gs or resulting in any combination of amplitudes and frequencies beyond the safe range of Table 7, United States bureau of mines bulletin no. 442, seismic effects of quarry blasting, on any structure. C. Smoke 2 years Any emission of visible smoke of a shade darker than no. I on the Ringelmann smoke chart, as published by the United States bureau of mines; except, that visible gray smoke of a shade not darker than no. 3 on said chart may be emitted or not more than four (4) minutes in any thirty (30) minutes. D. Air pollution (fly ash, dust, fumes, vapor, gases, etc.) 2 years Any emission which can cause any damage to health, animals, or vegetation or other forms of property, or which can cause any excessive soiling at any point, and in no event any emission of any solid or liquid particles in concentrations exceeding 0.3 grains per cubic foot of the conveying gas or air at any point. For measurement of the amount of particles in gases resulting from combustion, standard corrections shall be applied to a stack temperature of five hundred degrees Fahrenheit (5000F) and fifty percent (50%) excess air. (Amended Ord. 8, 10-2l-1970) -3>- Revision #71 City Code 12-14-21 E. Animal Shelters Backl!round This section provides setback requirements for accessory buildings that house animals. It is presently buried under Other Nuisance Characteristics where it is difficult to find. Proposed Chanl!e It is recommended that this section be moved to City Code 12-6 Accessory Buildings and Structures and City Code 12-5 Setback Requirements. A specific section number will be assigned based on other potential adjustments to City Code 12-6. 12-14-21: Other Nuisance Characteristics: K 12-6-?? Animals: Any building in which farm animals or pleasure/recreational animals are kept shall be a distance of one hundred feet (100') or more from any other occupied residence, and any open or roofed enclosure in which such animals af.y kept shall be a distance of fifty feet (50') or more from any occupied residentiallot~. The city council may order the owner of any such animals to apply for a conditional use permit if it is deemed to be in the interest of the public health, safety, or general welfare. (Amended Ord. 8, 10-21-1970; amd. 2003 Code) 12-5 Setback Requirements: 5. Animals: Any building in which farm animals or pleasure/recreational animals are kept shall be a distance of one hundred feet (100') or more from any other occupied residence. and any open or roofed enclosure in which such animals are kept shall be a distance of fifty feet (50') or more from any occupied residential lot. The city council may order the owner of any such animals to apply for a conditional use permit if it is deemed to be in the interest of the public health. safety. or general welfare. (Amended Ord. 8. 10-21-1970: amd. 2003 Code) It should also be noted that similar setback requirements exist in the equine ordinance (City Code 5-1B-7). However, this section deals specifically with equines and no other farm animals. Therefore it is appropriate to leave that section as is and make the changes discussed above. -3(" - -37- Revision #73 City Code 12-14-23: Building Height City Code 12-4-5 F. Exemptions From Height Limits City Code 12-3-4 Minimum District Requirements Backeround This item addresses other issues with building height beyond Council's previous discussion on item #24 (City Code 12-4-4 Building Height). The Council elected to table this discussion to a future work session. This interrelated item will also be addressed at that time. The following items need to be addressed: This section allows all structures to exceed the maximum height allowed by City Code 12-3-4 with a conditional use permit under certain circumstances. A line item needs to be added to the proposed uses matrix of City Code 12-13 to show that principle structures are eligible for a CUP to increase the maximum height. The height of accessory structures is regulated by City Code 12-6. Building height regulations need to be applied to the principle structure. Height regulations are dimensional standards that need to be located in City Code 12-3-4 Minimum District Requirements. Exemptions from height limitations are currently provided in l2-4-5 F. This section needs to be edited. Staff is also proposing to remove monuments and smokestacks from this list. The section needs to be moved with the section concerning height to City Code 12-3-4. Proposed Chanl!e Staff recommends the following changes: 12 14 23: BUILDING HEIGHT: Buildings proposed that exceed the height limits imposed by pro'iisions of this title shall require a conditional use permit and shall be geverned as follo'.vs: A. Priaeiole buildings of greater height than expressly permitted by this title may be permitted by conditional use permit, provided it is determined that: 1. .^.dequate fire protection ana ether safety f-catures are provided. 2. The height and bulk of the buildiag will not destroy a scenic or the appropriate 'lie's, will not shut eff light and air from surroUftaing properties, or otherwise be detrimental te the public. B. Ia ne e'lent, however, shall any b1:lilding oecl:lpY more than the permitted percentage oflot area as pro'lided ill this title. V.mended Ord. 8, 10 21 1970) City Code 12-4-5 Permitted Encroachments: - :2:?- Revision #74 12-15-2: Building Permits Backl!round This section is intended to provide for the commercial site plan process but provides very little information and no procedure. A separate section (City Code 3-3-5) requires the building permit mentioned in 12-5-2 A. A separate section (City Code 9-1-3B) provides the reference for building permit fees described in 12-15-2C. Proposed Chanl!e Create a commercial site plan process that reflects the administrative policy that has been in place for years. 12 IS 2: BUlLDlNC PERMITS m-l- ,^.. Permit Required: No person shall erect, alter, raze or move any building or part thereof'Nithout first see<1ring a building permit thereof. B. Construction ..\end Site Plan: The application for a building permit shall be accompanied by exterior elevations of the proposed buildings 'shieh \'1m adequately and accurately designate the height, size, bulk, design, and the appearance of all elevations and shall provide a description of the construction and materials proposed to be used therein. .^. complete site plan ShO'.Vlllg landscaping, off street parking, structure locations, grades, and access drives shall also be sho',vR. C. Permit Fees: Building permit fees shall be accordillg to a fee schedule adopted by ordinance of the city council-lM . (.^.mended Ord. 8, 10 21 1970; amd. 2003 Code) 12-15-2: Commercial Site Plan Review A. Purpose: Commercial Site Plan Review is necessary to protect the public health, safety and general welfare as well as to promote orderly development and prevent adverse impacts on the surrounding community. B. Applicability: All non-residential development proposals shall be required to complete the commercial site plan review process before a building permit can be issued. C. Additional Approval Required: All development proposals that require additional approvals such as a conditional use permit, variance or approval from another agency or organization shall obtain these approvals prior to application for commercial site plan review. -~- D. Application: A completed commercial site plan application and fee as established in City Code 1-7-3 shall be submitted to the Community Development Department. E. Required Materials: The application and fee shall be accompanied by the required application materials as specified on the commercial site plan application. F. Completeness Determination: The Community Development Department shall review the application and materials for completeness. If the application is incomplete, staffwill issue a letter detailing the deficiencies of the submittal. No further action will be taken until the submittal is complete. G. Review: Complete applications shall be reviewed by the Andover Review Committee (ARC) for compliance with applicable regulations. ARC shall provide review comments to the applicant within two weeks of receipt of a complete application. H. Revision: The applicant shall make all necessary revisions to comply with the review comments of ARC and all applicable regulations. The applicant shall then resubmit the commercial site plan to the City. The applicant shall also be required to respond in writing to each review comment to describe how the comment was addressed on the commercial site plan. I. Continuation to Compliance: The review and revision process described above shall continue until ARC finds the commercial site plan in compliance with all applicable regulations and all other approvals have been granted. J. Approval: Once the proposal has been found to be in compliance with ARC comments, applicable regulations and all other required approvals have been granted, the applicant shall provide two complete full size and two complete half size plan sets to the City to be signed. A signed plan set shall be returned to the applicant. A signed plan set shall be retained by the City. No building permit shall be issued prior to approval of the commercial site plan. K. Appeal: Any person aggrieved by a decision of ARC shall be entitled to appeal to the City Council within thirty (30) days ofthe decision by filing a notice of appeal. The Community Development Department shall schedule a date for hearing before the City Council and notify the aggrieved person of the date. The decision of ARC shall not be voided by the filing of such appeal. Only after the City Council has held its hearing will the decision of ARC be affected. L. Revisions and Amendments: Administrative approval of minor changes to an approved commercial site plan may be authorized by the Community Development Department upon review and approval by ARC. Proposed changes that involve expansion in the use of the property or other substantial modifications -fl- to the approved commercial site plan shall follow the procedures described in this section. M. Financial Guarantee: All improvements of the approved commercial site plan should be completed before a certificate of occupancy is issued. If in the determination of the Building Official and Fire Chief a building meets the requirements for occupancy and site improvements are substantially completed a certificate of occupancy may be issued upon receipt of a cash escrow or letter of credit to guarantee all remaining site improvements will be completed. The amount of the cash escrow shall be determined by the Community Development Department. N. Inspection: The site shall be inspected as necessary to verify completion of all work on the approved commercial site plan. No financial guarantee shall be refunded until a site inspection has been completed and the work for which the guarantee was held is completed as approved on the commercial site plan. -12-- Revision # 75 & 80 12-15-4 CODE AMENDMENTS Backuound This section ofthe code describes who may initiate an amendment to the text ofthe City Code. It presents an opportunity, however, for unreasonable or impractical amendment proposals to be brought before the Planning Commission. Staff has no recourse to decline proposals. The City Code should also make reference to the Comprehensive Plan as the document that establishes the proper land use (and ultimately zoning) for a given property in Andover. Currently there is no reference at all. Along the same lines, the section covering rezonings states that "any person" may initiate a rezoning. This should be limited to property owners. Proposed Chanl!es Language will be inserted into the existing code that will allow Staff to perform an administrative review of proposed text amendments to the City Code before they go before the Planning Commission for action. The "Amendments" section is also the ideal location to reference the Comp Plan as the guiding document for land use changes. In the rezoning section, the term "any person" will be replaced with "property owner or designee. " 12-15-4: AMENDMENTS: A: In accordance with the provisions of Minnesota statutes, the governing body may, from time to time, adopt amendments. Amendments to the text may be initiated by the city council, planning and zoning commission, property owner, or resident. Staff shall review all proposed amendments and make recommendations to the Planninl! Commission. All proposed amendments shall be referred to the planning and zoning commission prior to adoption, and the planning and zoning commission shall hold a public hearing on the proposed amendment. The Public Hearing shall be held in accordance with Chapter l2-15-8. Fees shall be charged according to the most current fee schedule. The final decisions regarding amendments shall rest with the City Council. (Amended Ord. 8, 10 21 1970) B: RELATION TO COMPREHENSIVE PLAN: It is the policv of the City of Andover that the enforcement. amendment, and administration of this Chapter be accomplished consistent with the recommendations contained in the City Comprehensive Plan, as developed and amended from time to time bv the Planninl! Commission and City Council. The Council recol!Dizes the City Comprehensive Plan as the official policv for the rel!Ulation on land use and development in accordance with the policies and purpose herein set forth. In accordance with Minnesota Statutes Chapter 473, the City will not approve any rezoninl! or other chanl!es in these rCl!Ulations that are inconsistent with the City Comprehensive Plan. Proposed chan!!es to the City Comprehensive Plan shall haye a Public Rearm!! per the process in Chapter 12-15-8. -(3 - ~ f~_ Revision # 76 12-15 PUBliC HEARING PROCESS Backl!round Chapter 12-15 contains the process for a Rezoning, Conditional Use Permit Application, and Variances. Each ofthese sections contains its own language regarding a the public notice and hearing process. This is needless and redundant because the public hearing and Plarming Commission / City Council review is the same for each of these actions. Proposed Chan!!e Chapter 12-15 will contain one subsection that will clearly explain the City's public hearing process including Plarming Commission review and City Council approval. The language in the Rezoning, CUP, and Variance sections referring to the Public Hearing process will be deleted. References to the new section describing the City's Public Hearing process will be added to each of these sections, as well as the sections of the Code regarding Sketch Plans and Preliminary Plats, which also require public hearings. This new section regarding Public Hearings will be 12-15-8. The former sections 8, 9, and 10 will be renumbered to reflect this. 12-15-8 Public Hearings 1. Council Actions Requiring a Public Hearing: The following Council Actions shall require a public hearing: a. Variance b. Conditional Use Permit (CUP) c. Rezoning and Text Amendment d. Sketch Plan e. Preliminary Plat f. Comprehensive Plan Amendment 2. Public Hearing a. A public hearing on an application for the Council actions in this chapter shall be held by the Planning Commission in accordance with Minnesota State Statutes. b. A notice of the time, place and purpose of the hearing shall be published in the official newspaper ofthe city ten (10) days prior to the day ofthe hearing. Property owners and occupants within three hundred fifty feet (350') of the property in question shall be notified in writing, although failure by any property owner or occupant to receive such notice shall not invalidate the proceedings. Notification shall be by mail. c. The hearing may be continued from time to time in the event the planning and zoning commission needs additional information from the applicant or other sources to make its decision. d. The Planning Commission recommendation shall be presented to the City Council. -t/~- e. The City Council shall make the fmal decision on the proposed action. 12-15-&-9: APPEAL PROCEDURES: ......... 12-15-910: APPLICATION FEES:......... 12-15-W 11: VIOLATION; PENALTIES:.......... - Tire following excerpts of Code will slrow wlrere public Irearing info is being deleted and replaced witlr a reference to tire new 12-15-8 - 12-15-5: REZONING: A. Procedure: The procedure for changing zoning district boundaries (rezoning) shall be as follows: 1. Initiation Of Rezoning: The planning and zoning commission, the city council, or any person may initiate a rezoning. Persons wishing to initiate a rezoning of property shall fill out a rezoning request form. The rezoning form shall be accompanied by a fee as set forth by ordinance 134 to be used for the costs of processing the application. The rezoning form shall be filed with the community development director. An additional fee as set by council ordinance may be required for each meeting in excess of two (2) which is necessary because of incomplete information or changes in the application. (Amended Ord. 8, lO-21- 1970; amd. 2003 Code) 2. A Public Hearinl! shall be held in accordance with section 12-15-8. 2. Notice To :\djacent Property Owners: a. Property a'Nners and occHfJants within three hundred fifty feet (350') of the property in questian shall be natified in '.vriting, althol:lgh faill:1fe by any property O\\'I1er or occHfJant to receiye such notice shall not illvalidate the proceedings. Notification shall be by mail. The applicant shall sl:lbmit a list of the property a\\'flers and occHfJants within three handred fifty f-eet (350') as part of the application. b. When rezoniRg ilwolves changes in district boundaries affecting an area offiye (5) acres or less, a similar notice shall be mailed at least ten (10) days before the day of the hearing to each o\'mer of affected property and property situated wholly or partly within three hundred fifty feet (350') of the property tEl which the rezoning relates. -tk- c. For the purposes of giving mailed notice, the person responsible f-or mailing the notice may use any appropriate records to determine the names and addresses of owners. .Ii copy of the notice and a list ofthe owners and addresses to which the notice '.vas sent shall be attested to by such person and shall be made a part of the record of the proceedings. The failure tEl give mailed notice to individual property OWflers, or defects in the notice, shall not invalidate the proceedings, pro'iided a bona fide attempt to comply with this section has been made. (.^JRended Ord. 8,1021 1970) 3. Hearillg: a. l. public hearing OIl the rezoning application shall be held by the planning and zoning commission at its first regular meeting, after the rezoning reql:lest has been received. (.^.mended Ord. 8, 10 21 1970; amd. 2003 Code) b. l. notice ofthe time, place and purpose of the hearillg shall be published in the official newspaper ofthe city ten (l0) days prior to the day of the hearing. c. Such hearing may be continued from time to time in the event the planning and zoning commission needs additional inf-ormation from the applicant or other sources to make its decision. The plar.ning and zening commission shall take action on the applicatioll '.vithin shcty (60) days from the date of the original public hearing, unless a written eJctension is granted by the applicant. 4. Plar.ning And Zening Commission Report To City Council: The plar.ning and zoning commission shall make its report to the city council on or bef-ore the next regular meeting ofthe city cel:ll1cil following the date ofthe hearing. The report of the plar.ning and zoning cemmission shall be placed on the agenda of the city ceuncil in the following mar.ner: a. Recommendations from the plar.ning and zoning commission meeting held on the second Tuesday shall be placed on the agenda of the city council no later than the first Tl:lesday meeting efthe following month. b. Recemmendations from the planning and zoning cemmissien meeting held on the fourth Tl:lesday shall be placed on the agenda of the city ceuncil ne later than the third Tuesday meeting of the following month, unless there arc five (5) Tl:Iesdays in the given month from '.vhich the recommendation efthe planning and zoning commission is made, in "micn case, the recommendation shall be placed OR the agenda ofthe city council no later than the first Tuesday meeting efthe following month. ~ 3. City Council Action: The city council must take action on the application within sixty (60) days following referral by the planning and zoning commission. The person making the application shall be notified of the action taken. Such action may consist of approval, denial, or referral back to the planning and zoning commission. If the item is referred back to the planning and zoning commission, it must reviewed and returned to the city council within thirty (30) days. -'-/7--- 12-15-6: CONDITIONAL USES: A. General Provisions: 1. Conditional use permits may be granted or denied in any district by action ofthe city council. 2. The community development director shall maintain a record of all conditional use permits issued including information on the use, locations, conditions imposed by the city council, time limits, review dates, and such other information as may be appropriate. A copy of the conditional use permit shall also be filed with the building official. (Amended Ord. 8, lO-21-1970; amd. 2003 Code) 3. Any change involving structural alteration, enlargement, intensification of use, or similar change not specifically permitted by the conditional use permit shall require an amended conditional use permit, and all procedures shall apply as if a new permit were being issued. 4. All uses existing at the time of adoption of this title and automatically granted a conditional use permit shall be considered as having a conditional use permit which contains conditions which permits any land use and structures as they existed on said date, and any enlargements, structural alterations, or intensification of use shall require an amended conditional use permit as provided for above. 5. Certain uses, while generally not suitable in a particular zoning district, may, under some circumstances, be suitable. When such circumstances exist, a conditional use pernlit may be granted. Conditions may be applied to issuance of the permit, and a periodic review of the permit may be required. The permit shall be granted for that particular use and not for a particular person or firm. The cancellation of a conditional use permit shall be considered administratively equivalent to a rezoning, and the same requirements and procedures shall apply. B. Criteria For Granting Conditional Use Permits: 1. In granting a conditional use permit, the city council shall consider the advice and recommendation of the planning and zoning commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the comprehensive plan. -~- 2. If it shall determine by resolution that the proposed use will not be detrimental to the health, safety, morals, or general welfare of the community, nor will cause serious traffic congestion or hazards, nor will seriously depreciate surrounding property values, and that said use is in harmony with the general purpose and intent of this title and the comprehensive plan, the city council may grant such permits. (Amended Ord. 8, 10-21- 1970) C. Procedure: l.Request For Conditional Use; Fee: The person applying for a conditional use permit shall fill out and submit to the community development director a request for conditional use permit form together with a fee as set forth by ordinance ill. An additional fee as set forth by ordinance may be required for each meeting in excess of two (2), which is necessary because of incomplete information or changes in the petition. The community development director shall refer the application to the planning and zoning commission. (Amended Ord. 8, 1O-2l-l970; amd. 2003 Code) 2. A Public Hearinl! shall be held in accoroance with section 12-15-8. 2. Notice To .^.djacent Property a'oYners: Property o',vners and occl:Iflants within three hundred fifty feet (350') of the property in questioll shall be notified at least ten (10) days prior to the planning and zoning eommission meeting, although faih:lre of any property O'Nners or occl:lflants to receive such llotificatioll shallllot inyalidate the proceedings. Notifieation shall be by mail. The petitioner shall be required to submit a list of the property owners and occupants within three lRmdred fifty feet (350') as part of the petition. 3. Plar.ning l\nd Zoning Commission Consideration: The planning and zoning commission shall eonsider the petition at its next regular meeting, but not earlier than seven (7) days from the date of submission to the plar.ning and zoning commission. The petitioner or his representative shall appear before the planning and zoning commission in order to answer questions concerning the proposed conditional use permit. 4. Planning .A...nd Zoning Commission Report To City Council: The report efthe plan:ung and zoning commission shall be placed en the agenda of the city c0l:illcil in the follo'lling mar.ner: a. Recommendations from the plar.ning and zoniFlg commission meeting held on the second Tuesday shall be placed Eln the agenda oftae city council no later than the first Tuesday meeting of the ftlllowing month. b. Recommendations from the plar.niFlg and zoning commission meeting held on the fourth Tuesday shall be placed on the agenda of the city council no later than the third Tuesday meeting of the following month, l:Hlless there are five (5) Tuesdays in the given month from which the recommendation ofthe planning and zoning commissioll is made, in which case, the reeommendation shall be placed on the agenda of the city eouncil no later than the first Tuesday meeting of the following month. -f?- 5. City Council Action: The city council must take action on the application within sixty (60) days after receiving the report of the planning and zoning commission. If it grants the conditional use permit, the city council may impose conditions (including time limits) it considers necessary to protect the public health, safety and welfare, and such conditions may include a time limit for the use to exist or operate. (Amended Ord. 8, 1O-21-l970) 6. Amended Application: An amended conditional use permit application shall be administered in a manner similar to that re~uired for a new conditional use permit; and the fee shall be as set forth by ordinance lL. Amended conditional use permits shall include reapplications for permits that have been denied, requests for changes in conditions, and as otherwise described in this title. (Amended Ord. 8, 10-21-1970; amd. 2003 Code) 7. Reapplication After Denial: No application for a conditional use permit shall be resubmitted for a period of one year from the date of said order of denial. 8. Hearing May Be Held: When a conditional use permit may be of general interest to the community or to more than the adjoining owners, the planning and zoning commission may hold a public hearing, and the conditional use permit shall be reviewed with notice of said hearing published at least ten (10) days prior to the hearing. D. Time Limit On Implementing Conditional Use: If the city council determines that no significant progress has been made in the first twelve (12) months after the approval of the conditional use permit, the permit will be null and void. (Amended Ord. 8, 10-21- 1970) 12-15-7 VARIANCES Please see the Code Revision titled "12-15-7 Public Hearings for Variances" ll-2-1-C: SKETCH PLAN: C. Procedure For Submission And Review: The sketch plan shall be submitted and reviewed in accordance with the following procedures: 1. The subdivider shall submit ten (10) copies ofthe sketch plan to the community development director for review by the Andover review committee. The ARC shall review and comment on the sketch plan within ten (10) days of the submittal by the subdivider. 2. Upon ARC review and comment, the sketch plan shall be placed on the next available agenda of the Planning commission, but no sooner than ten (10) days after being reviewed by the ARC. The Planning Commission shall hold a Public Hearing in accordance with Chapter 12-15-8. Notification shall be sent to adjacent property O'ovners - ~<I - within tlH-ee Imndred fifty feet (350') ten (10) days prior to the meeting of the plar.ning and zoning commission. Faill:lre to recei';e sl:lch netification shall not invalidate the proceedings. 3. Upon Planning Commission plar.ning and zoning cemmission review and comment, the sketch plan shall be placed on the next available city council agenda, but no sooner than ten (10) days after being reviewed by the planning and zoning commission. 11-2-2-B-5: PRELIMINARY PLAT: 5. Planning And Zoning Commission Hearing: a. The planning and zoning commission shall hold a public hearing on the preliminary plat within sixty (60) days after said complete preliminary plat and complete application are filed with the clerk. The Public Hearing shall be held according to Chapter 12-15-8. At said hearing, all persons interested in the plat shall be heard. b. Notice of time and place of hearing and the full legal deseription of the area to be mibdivided shall be published once in the offieial newspaper of the city at least ten (10) days before the day of the hearing. The subdivider shall furnish the clerk v/ith the names and mailing addresses ofthe owners ef all land withill three hl:lndfed fifty feet (350') of boundaries efthe preliminary plat, and the clerk shall give mailed notice of the hearing to said owners at least ten (10) days prior to the day of the hearing, although failure of any property ewner to receiye slleh llotification shall not invalidate the proceedings. c. The plar.ning and zoning cemmissiOR shall conduet the hearing on the preliminary plat and shall make its repert te the cEluncil withill thirty (30) days after said hearing. -bl- Revision #77 City Code 12-15-6 A. 4. Conditional Use Permit Backl!round Uses in operation prior to code are considered automatically granted a conditional use permit for existing operations. This section repeats the uses section and similar language in the non conforming uses section. Proposed Chanl!e Delete this section. 12-15-6: CONDITIONAL USES: fl.. Gonor31 Provisions: 4. 11.11 usos oxisting at tho timo of adoption of this titlo and 3utom3tic311y gr3ntod a condition31 uso permit shall be considered 3S h3ving a condition::lI uso permit which contains conditions which permits any bnd uso and structures 3S thoy oxistod on s3id date, 3nd any enbrgomonts, structur31 altor3tions, or intensification of use sh311 roquiro an amendod conditional uso permit 3S provided for above. -5"2.- Revision # 78 12-15-7 PUBLIC HEARINGS FOR VARIANCES Backl!round The Planning Commission reviewed this item at their April 26, 2005 meeting and unanimously agreed to recommend its approval to the City Council. Currently the City Code does not require a public hearing for variances. Minnesota State Statutes do not require it either, but residents have indicated that they would like the opportunity to comment on variance requests from nearby property owners. This code revision is essentially a yes/no policy decision: would the City of Andover like to require a public hearing for variance requests? This revision also adds some definition to the term "Hardship" from the language in the State Statutes. Proposed Chanl!:e 12-15-7: VARIANCES: A. Variances Authorized: Where there are practical difficulties or unnecessary hardships in the way of carrying out the strict letter of the provisions of this title, an appeal may be made and a variance granted. A variance requires a hanlship on the part of the applicant and the bunlen of provinl! the hardship shall fall upon the applicant. "Hanlship" as used in connection with the l!r3Dtinl! of a variance means the property in Question cannot be put to a reasonable use if used under the conditions allowed bv the official controls: the pli!!ht of the landowner is due to circumstances unique to the property not created bv the landowner: and the variance, if l!r3nted, will not alter the essential character ofthe locality. Economic considerations alone shall not constitute a hardship if a reasonable use for the pronerty exists under the terms of the onlinance. The hardships or difficulties mHst have tEl do 'Nith the characteristics ofthe laRd and not the property owner. (Amended Ord. 8, 10-21-1970) B. Procedure: The procedure for granting variances is as follows: 1. Request For Variance; Fee: A person desiring a variance shall fill out and submit to the community development director a request for variance form together with a fee as set forth by ordinance ill. 2. Plar.ning .^.nd Zoning Commissien Report To City Council: a. The applicatioll shall be referrcd to the planning and zoning cemmission which shall sHbmit a report to be placed OIl the agenda ofthe city council in the follo'.v-ing mar.ner: (l) RecemmendatieRs from the plar.ning and zOlling cemmissiell meetiBg ~~l~: the second THesday shall be placed on the agenda ofthc city council ne lat -5:7- the first Tuesday meeting of the following month. (.^.mended Ord. 8, 10 21 1970; amd. 2003 Code) (2) Recommendations from the plar.ning and zORing commission meeting held on the fomth Tuesday shall be placed OIl the agenda of the city cOl:mcil no later than the third Tuesday meeting of the followillg month, l:ll1less there arc five (5) Tuesdays in the gi'len month from which the recommendation ofthe plar.ning and zoning commissiEln is made, in '.i~ich case, the recommendation shall be placed on the agenda of the city C01:lHcilllO later thaIl the first Tuesday meeting of the followillg month. b. The petitioner shall appear before the plar.nillg and zOlling commission in order to answ~r questions. 2. The application shall be referred to the Planning Commission. The Planning Commission shall hold a public hearing per the process outlined in Andover City Code 12-15-8. 3. City Council Action: The City Council may grant the variance request ifit will be in keeping with the spirit and intent of this title and ifit finds that strict enforcement of this title will cause undue hardships because of circumstances unique to the individual property under consideration. Economic considerations shall not constitute an undue hardship if reasonable use of the property exists under the terms of this title. 4. Appeals: The petitioner, if appealing an interpretation of this title by an employee of the city which would require himlher to obtain a variance, shall have the fee refunded ifhis/her appeal is upheld by the city council. 5. Emergency Variance Requests: The city council may waive planning and zoning commission review and take immediate action on emergency variance requests that affect the immediate health and welfare of the citizens of Andover or if time constraints present severe hardship to the applicant. The applicant is required to show the immediacy of the issue and the potential health or welfare threat. The city council shall determine if the request warrants immediate review. 6. Time Limit On Implementing Variance: If the city council determines that no significant progress has been made in the first twelve (12) months after the approval of the variance, the variance will be null and void. (Amended Ord. 8, 10- 21-1970) -~~L Revision # 79 12-15-9 APPLICATION FEES Backl!round This section's list of actions requiring fees does not include Zoning Text Amendments, Vacation of Easements, or Commercial Site Plans. All of these items currently appear or are proposed to be added to the City's Fee Schedule. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: August 3, 2005 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting on August 16th at 6:00 pm. DISCUSSION Tentative agenda items for an August 16th EDA meeting have been identified as follows: L Andover Station North Development Improvements 2. Letters of IntentJPurchase Agreements Review 3. Other Business Other items may be added upon request. ACTION REQUIRED Schedule an EDA meeting for Tuesday, August 16,2005 at 6:00 pm. --- @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule Joint Meeting with Community Center Advisory Commission DATE: August 3,2005 INTRODUCTION The Community Center Advisory Commission has requested the Council to schedule a joint meeting on August 15th at 7:00 pm. DISCUSSION The Community Center Advisory Commission has met a number of times this spring and summer to complete their assigned mission and would like to meet with the Council to provide an update and receive further direction. ACTION REQUIRED Schedule a joint meeting with the Community Center Advisory Commission for Monday, August 15,2005 at 7:00 pm. @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: August 3, 2005 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Community Center Construction Update 2. Update on Road Construction Projects 3. Development Activity Updates 4. 2006 Budget Progress Updates 5. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notifY me so an adequate update can be made. . -