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Home My WebLink AboutCC June 4, 2002 CITY OF ANDOVER 1685CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 , FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US i -' Regular City Council Meeting - June 4, 2002 Executive Session - 6:00 p.m. a. Woodland Litigation Update Call to order - 7:00 PM Resident Forum Agenda Approval 1. Approval of Minutes (5/21/02 Reg. Council) (5/23/02 Council Workshop) Consent Items 2. Approve Payment of Claims - Finance 3. Award Bid/02-1, 02-5, 02-6 & 02-9N arious Park Projects/2002 ClP - Engineering 4. Approve Quotes/02-7/Hidden Creek North Park/2002 ClF (Supplemental) - Engineering 5. Approve Feasibility ReportlOI-30/Prairie Road Reconstruction & Trail Improvement/2002 ClP- Engineering 6. Approve Quote/02-5/Shadowbrook East Park Irrigation/2002 ClP - Engineering 7. Order Quotes/02-17/2002 Pavement Markings- Engineering 8. Award Bid/99-15/W atermain Transmission Lines/2002 ClP - Engineering 9. Approve Purchase ofEasement/99-8/Well #8 - Engineering "\ 10. Approve Reduction of Letter of Credit #304/Special Assessments/Proj. #98-36/Chesterton Commons / North Addn. - Finance 11. Approve Release of Letter of Credit #98-30/Special Assessments/Proj. # 97-05/Woodland Estates Addn.- Finance 12. Approve Refuse/Recycle Hauler Licenses - Clerk 13. Time Extension for Aztec Estates Preliminary Plat/SUP-Harstad Hills, Inc. - Planning 14. Resignation Of Planning and Zoning Commissioner Mark Hedin - Planning Discussion Items 15. Public Hearing/Approve Vacation of Utility, Drainage Easement/17729 Eidelweiss St. NW (Mike & Toni Grundstrom) - Engineering/Planning 16. Consider Anoka County Sheriff Department Safe House Program -Administration 17. Consider New OrdinancelExtend Term of Mayor /Background Information - Administration 18. Consider Variance to Ordinance No.8, Section4.21 Fences & Walls/15672 Kiowa St. NW (John Dalos)- Planning 19. Consider "Foxburgh Crossing" Residential Sketch Plan/NW Comer of Hanson Boulevard & Andover Boulevard (Boone Builders) - Planning 20. Consider Residential Sketch Plan/1444 - 161't Avenue NW (Mark Tibbetts) - Planning. 21. Consider "Constance Comers" Residential Sketch Plan/16034 Crosstown Boulevard NW (Brueggeman Homes) - Planning 22. Consider Lot Split with Variances to Minimum Lot Width/South of 13503 Crooked Lake Boulevard (Parcel ID 33-32-24-43-0001) (John Stahnke Homes) - Planning 23. Consider Special Use Permit/3118 - 1 62nd Lane NW (Todd Pallum) - Planning . 24. Consider Special Use Permit/3138 - 162nd Lane NW (Clarence Zuleger) - Planning 25. Response to Skate Park Rules/O 1-5 - Engineering /' 26. Consider Comprehensive Plan Amendment Request/Woodland Development - Community Development 26a. Skate Park Attendant Funding Alternatives - Finance Regular City Council Meeting - Tuesday, May 4, 2002. Page Two \ , r - / Staff Items 27. National Night Out - Change Council Meeting Date - Clerk 28. Schedule Council Workshop - Community Education Programming - Administration 29. Schedule EDA Meeting - Administration 30. Council Goals 2002-2003 Enhanced Communications - Administration 31. Executive Summary/Met Council MUSA Changes - Planning Mavor/Council 32. Letter from Football Association - Building Storage -Engineering 33. Letter on Drainage Issues (Supplemental) - Engineering 34. Residential Drainage Concern - B. Knox - Engineering 35. Financial Report on Park Dedication/Trail Fund Reserves - Finance Adjournment \ / / (!) \ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratot(v FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: June 4, 2002 INTRODUCTION The following minutes have been provided by TimeSaver Secretarial Service: May 21,2002 Regular Meeting ) The following minutes have been provided by the City Clerk: May 23, 2002 City Council Workshop (Trude absent) DISCUSSION Copies of the minutes have been e-mailed to Council with hard copies provided to Councilmembers Knight and Trude. If you did not receive the minutes, please contact the City Clerk. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, iLL 0/$ Vicki Volk J City Clerk @ / , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator ft..- FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: June 4, 2002 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of ) Andover. DISCUSSION Claims totaling $146,044.95 on disbursement edit list #1 OS/28/02 have been issued and released. Claims totaling $327,855.01 on disbursement edit list #2 dated 06/04/02 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. j \ ) Mayor and Council Members June 4, 2002 Page 2 of2 ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $473,899.96 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson Mike Knight J Ken Orttel Julie Trude Attachments , , ; " ." " It II- II- It It lI- 0> " 3:3:000000000 m . . 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City Engineer SUBJECT: Award Bid/02-1, 02-5, 02-6, & 02-9Narious Park Projects/2002 CIP - Engineering DATE: June 4, 2002 INTRODUCTION This item is in regards to approving a resolution awarding bids for Various Park Projects, 02-1 (Hidden Creek East Park), 02-5 (Shadowbrook East Park), 02-6 (Wild Iris Park) and 02-9 (Pine Hills & Timber Rivers Park). DISCUSSION All the projects listed above are identified in the 2002 CIP which is presented as a strategic planning tool to assist the policy makers in identifying needed capital improvement projects, consequently the CIP also serves as a planning guide to properly identify the critical components of the City's infrastructure, yet maintain flexibility in determining project time and final outcomes. In reviewing the bids for the above noted park improvements, the funding allocations identified in the 2002 CIP will need to be supplemented by additional park dedication funds in order to continue forward with the project improvements. After further analyzing each park plan layout and its associated bid, the increased project costs are itemized as follows: Hidden Creek East Park i The additional project cost is attributed to a low CIP estimate and increased asphalt costs. The bid I received for this improvement is an accurate reflection of the work proposed to be performed. Shadowbrook East Park The CIP estimate for this park improvement ($150,000) is less than the bid received ($161,668.48). During the project design the following items were incorporated into the project scope which were not originally anticipated in the CIP's estimate: increase in asphalt costs, additional site grading to improve drainage, additional stormwater sedimentation improvements (CCWD requirement) and additional topsoil to meet City ordinance requirements. J Mayor and Council Members June 4, 2002 Page 2 of3 Wild Iris Park The additional project cost is attributed to increased bituminous costs, the addition of a basketball court (not anticipated in the CIP estimate) and a better defined project scope and cost estimate then was identified within the CIP. The project bid accurately reflects the proposed project improvements. Pine Hills Park & Timber Rivers Park The additional project cost attributed to the following items: increased bituminous costs, additional trail width to match the existing 10 foot wide trail (CIP estimate anticipated 8 foot wide trail), erosion control corrections adjacent to the trail and the existing gravel (Class 5) was not able to be reused as originally anticipated. The bids received are as follows: Contractor TOTAL BID North Valley, Inc. $366,399.40 W.B. Miller, Inc. $384,195.85 Frattalone Paving, Inc. $430,036.65 DMJ Corporation $414,413.25 The breakdown of the bids for each park is as follows: Budgeted from Bid 2002 CIP/ Pro;ect# Park Amount Operating Budget 02-1 Hidden Creek East $ 29,035.60 $ 18,000.00 02-5 Shadowbrook East $161,668.48 $150,000.00 02-6 Wild Iris $132,867.07 $ 91,845.75** 02-9 Pine Hills/Timber Rivers$ 42.828.25 $ 20.250.00* (TOTALS) $366,399.40 $280,095.75 * Includes $5,250.00 from Park Maintenance Budget for additional erosion control improvements. ** Includes $4,847.57 from CIP for replacing items for fencing replacement. Note: The Park & Recreation Commission has reviewed the bids at their special meeting of May 29 and is recommending award of the bids with the recommendation to not construct the Pine Hills trail at this time (approximate saving of $10,000). The project would still be awarded on the base bid but this portion of the project will not be constructed under this contract. / Mayor and Council Members June 4, 2002 Page 3 of3 BUDGET IMP ACT The proposed funding for this project is as follows: $280,095.75 (allocated in 2002 CIP/Operating Budget) + $86,303.65 (Additional allocation from Park Dedication Funds = $366,399.40 The City Finance Department has developed a fund balance summary for the Park Dedication Funds (see attached). ACTION REQUIRED The City Council is requested to approve the resolution awarding bid to North Valley, Inc. in the amount of $366,399.40 for the Various Park Projects, 02-1 (Hidden Creek East Park), 02-5 (Shadowbrook East Park), 02-6 (Wild Iris Park) and 02-9 (Pine Hills and Timber Rivers Park) with the recommendation of the Park & Recreation Commission to not construct the Pine Hills trail at this time. Respectfully submitted, ~/k-- Todd Haas cc: Park & Recreation Commission Members " J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NOS. 02-1 (HIDDEN CREEK EAST PARK). 02-5 (SHADOWBROOK EAST PARK), 02-6 (WILD IRIS PARK) AND 02-9 (PINE HILLS & TIMBER RIVERS PARK). WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 071-02 ,dated May 7, 2002, bids were received, opened and tabulated according to law with results as follows: North Valley, Inc. $366,399.40 W.E. Miller, Inc. $384,195.85 Frattalone Paving, Inc. $430,036.65 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate North Valley Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter .. into a contract with North Valley Inc. in the amount of $366.399.40 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 4th day of June , 2002 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , " c " " " C E " " E e " > c. e .5 c. E ll. - U ll. "0 U c: N :J 0 $ll. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratori[l:V FROM: Scott Erickson, City Engineer SUBJECT: Approve Quotes/02-7/Hidden Creek North Park/2002 CIP (Supplemental)- Engineering DATE: June 4, 2002 INTRODUCTION Quotes have been received and are being evaluated. This item will be presented to the Council at the meeting. Respectfully submitted, ,aJd/1lL Scott Erickson cc: Jim Lindahl, Park Commission Chair @) CITY OF ANDOVER , \ I 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratoq'/J FROM: Scott Erickson, City Enginee~~ SUBJECT: Approve Feasibility Report/01-30/Prairie Road Reconstruction/2002 CIP- Engineering DATE: June 4, 2002 INTRODUCTION The City Council is requested to approve the feasibility report for Project 01-30, Prairie Road Reconstruction. DISCUSSION Prairie Road NW, from just north of Bunker Lake Boulevard NW to Andover Boulevard NW, has been identified as a 2002 CIP street improvement project. This section ofroadway is in need of repair and upgrades. Prairie Road NW is a Municipal State Aid route, therefore improvements will be designed in accordance with State standards. / A public informational/input meeting was held on May 16,2002 to review the proposed project with the adjacent property owners. The project was well received by the property owners who attended the meeting. The project scope will provide for the milling of the existing street surface, adding curb and gutter/storm sewer along portions of the project to improve storm water drainage and the construction of a bikeway/walkway along the east side of Prairie Road. The improvements will be constructed within the existing street right-of-way. BUDGET IMP ACT The reconstruction of Prairie Road NW has been identified in the City's Capital Improvement Plan as a 2002 project. The CIP estimate for the project was $600,000. The feasibility report estimate is $561,979.30. The funding for the project will be from previously approved Municipal State Aid Bond Funds along with Trunk Watermain and/or Sanitary Sewer Funds for any City utility modification or adjustment. ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report and directing preparation of plans and specification for Project 01-30, Prairie Road Reconstruction. Respectfully submitted, Q1~~ Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESQLUTION ACCEPTING FEASIBILITY STUDY AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 01-30 FOR PRAIRIE ROAD RECONSTRUCTION. WHEREAS, the City Council did on the 5TH day of Februarv ,2002, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by MFRA and presented to the Council on the 4th day of June , 2002 ; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 561.979.30 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 561.979.30 , and order improvements. BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of MFRA to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 4th day of June , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , May 30, 2002 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard Northwest Andover, Minnesota 55304 SUBJECT: City of Andover Prairie Road Northwest Feasibility Report City Project No. 01-30 MFRA # 13649 Dear Mayor and City Council Members: The purpose of this feasibility report is to present the City of Andover with a preliminary examination of the proposed street and utility improvements to Prairie Road Northwest from just North of Bunker Lake Boulevard Northwest to Andover Boulevard Northwest. The Andover City Council authorized the feasibility report on February 5, 2002. The proposed project addresses street repairs and upgrades, including additional turn lanes and improving the surface conditions, utility repairs such as watermain extensions and drainage improvements in the area, and a bikeway along Prairie Road. The proposed improvement is located in Section(s) 25 and 36, Township 32 North, Range 24 West, in Anoka County, Minnesota. Prairie Road Northwest is proposed to be constructed (refer to attached Exhibit) to the City of Andover, and Minnesota Department of Transportation standards. The proposed improvements will consist of milling the existing street surface, overlaying the street surface with a bituminous wear course, adding curb and gutter where it does not exist, improving Storm drainage in the area, extending the existing watermain across Coon Creek to the North and crossing Prairie Road to the East to allow for access to the developing areas, and constructing a bikeway / walkway trail and bridge connecting Andover Boulevard Northwest to Bunker Lake Boulevard Northwest. The improvements will also include widening the street to accommodate right turn lanes. The current design average daily traffic of vehicles per day was obtained from the Minnesota Department of Transportation. If the "through" traffic increases dramatically and if the average daily traffic exceeds the design value vehicles per day, the State should observe the condition of the bituminous roadway and repair areas that indicate distress. If the distress areas become extensive and costly to repair, the State may be required to complete a bituminous overlay on a portion, or on the entire roadway. I The project is feasible from a technical standpoint and meets all local, regional, and state standards for the proposed improvements on Prairie Road Northwest. Permits will be required from the Coon Creek Watershed Management Organization, U.S. Army Corps of Engineers, and the Minnesota Department of Natural Resources for drainage improvements and work within watershed control of wetland protection areas. This project is proposed to be completed during the 2002 construction season. Included in the report is an estimate of probable costs for the street and utility improvements. The costs quoted herein are estimates only and are not guaranteed prices. Final contracts will be awarded on a unit price basis. The cost estimates are based on 2002 current construction costs. No costs are included for right-of-way acquisition. The estimated costs for Prairie Road Northwest are as follows: Construction Costs Street and Restoration estimated construction cost $ 366,225.60 Storm Sewer estimated construction cost $ 34,044.00 Subtotal Estimated Construction Cost $ 400,269.60 Contingencies $ 32,021.57 Total Estimated Construction Cost $ 432,291.77 Overhead Costs Engineering, Adm. / Construction Inspection $ 76,021.20 Aerial Mapping (1 % of Street) $ 3,662.26 Drainage Plan (0.3% of Street/Storm) $ 900.00 Administration (3%) $ 12,968.75 Assessing (1%) $ 4,322.92 Bonding (0.5%) $ 2,161.46 City Expenses-Public Works / Engineering $ 5,150.94 Testing $ 10,000.00 Construction Interest $ 12,000.00 Signs $ 2.500.00 Total Overhead Costs $ 129.687.53 Total Project Cost $ 561,979.30 The following table is a preliminary project schedule: Table 1. Preliminary Project Schedule 1. City Council Receives Feasibility Report June 4, 2002 2. City Council Orders Project and Authorizes Engineer to June 4, 2002 Prepare Plans 3. Engineer Submits Plans for City Council Approval July 2, 2002 And Receives Authorization to Advertise 4. Advertise in City Official newspaper and July 5,12,19, 2002 Construction Bulletin 5. Open Bids July 26, 2002 6. City Council Receives Bids and Awards Contract August 6, 2002 7. Construction Begins August 19,2002 8. Construction Completed October 31, 2002 We appreciate the opportunity to serve you on this project and are available to meet with the City Council, staff, and other interested parties to review any aspect of this report. Very truly yours, MFRA R. Jeff Elliott, P.E. Enclosures I ESTIMATE OF COST Prairie Road NW City Project No. 01-30 Street Improvements City of Andover STREET AND RESTORATION CONSTRUCTION ESTIMATED UNIT ESTIMATED ITEM NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1 TRAFFIC CONTROL LS 1 $2,000.00 $2,000.00 2 CLEARING AND GRUBBING AC 2 $2,000.00 $4,000.00 3 COMMON EXCAVATION CY 1619 $10.35 $16,756.65 4 GRANULAR BORROW CY 0 $13.35 $0.00 5 REMOVE EXISTING CURB AND GUTTER LF 1100 $6.00 $6,600.00 6 INSTALL CONCRETE CURB AND GUTTER LF 3543 $24.50 $86,803.50 7 CLASS 5 AGGREGATE BASE TON 2475 $13.25 $32,793.75 8 MILL EXISTING BITUMINOUS SY 16366 $5.00 $81,830.00 9 TYPE LV4 WEARING COURSE MIXTURE TON 2050 $30.00 $61,500.00 10 TYPE LV3 NON-WEARING COURSE MIXTURE TON 477 $29.85 $14.238.45 11 BITUMINOUS TACK COAT GAL 145 $1.35 $195.75 12 GRAVEL MATERIAL- SHOULDER TON $24.50 $0.00 13 SIGN PANELS (INCL POSTS) SF $37.50 $0.00 14 PAVEMENT MARKING (RIGHT ARROW) EA 3 $70.00 $210.00 15 4" SOLID SINGLE WHITE LINE LF 10200 $0.10 $1,020.00 16 STOP BAR EA 2 $150.00 $300.00 17 4" SOLID DOUBLE YELLOW LINE LF 4850 $0.15 $727.50 18 4" SOLID SINGLE YELLOW LINE LF 0 $0.10 $0.00 19 4" BROKEN LINE YELLOW PAINT LF $0.10 $0.00 20 24" YELLOW LINE LF $1.60 $0.00 21 TREE PROTECTION FENCE LF 2500 $2.15 $5,375.00 22 SEEDING (MIX NO. 900) AND MULCH AC 2.00 $1,600.00 $3,200.00 23 TOPSOIL CY 570 $12.75 $7,267.50 24 SOD SY 50 $5.35 $267.50 25 STRAW FIBER BLANKET SY 100 $1.40 $140.00 26 PEDESTRIAN BRIDGE LS 1 $30,000.00 $30,000.00 27 PEDESTRIAN BRIDGE PIERS LS 1 $11,000.00 $11,000.00 SUBTOTAL STREET AND RESTORATION $366,225.60 STORM SEWER ESTIMATED . UNIT ESTIMATED ITEM NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1 EROSION CONTROL AT CATCH BASIN EA 8 $50.00 $400.00 2 15" RCP CLASS 5 STORM SEWER LF 714 $21.00 $14,994.00 3 18" RCP CLASS 5 STORM SEWER LF 100 $23.00 $2,300.00 4 27" DIAMETER MANHOLE EA 2 $1,400.00 $2,800.00 5 15" FLARED END SECTION EA 3 $600.00 $1,800.00 6 2' X 3' CATCH BASIN wI SUMP, R-3067-V CASTING EA 8 $1,000.00 $8,000.00 7 GRANULAR FOUNDATION MATERIAL TON $7.00 8 RIP RAP CY 15 $50.00 $750.00 9 OUTLETS EA 2 $1,700.00 $3,400.00 SUBTOTAL STORM SEWER $34,044.00 ESTIMATED CONSTRUCTION COST $400,269.60 ESTIMATED CONTINGENCIES $32,021.57 TOTAL ESTIMATED CONSTRUCTION COST $432,291.17 ESTIMATE OF COST Prairie Road NW City Project No. 01-30 Street Improvements City of Andover STREET AND RESTORATION CONSTRUCTION ESTIMATED UNIT ESTIMATED ITEM NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1 TRAFFIC CONTROL LS 1 $2,000.00 $2,000.00 2 CLEARING AND GRUBBING AC 2 $2,000.00 $4,000.00 3 COMMON EXCAVATION CY 1619 $10.35 $16,756.65 4 GRANULAR BORROW CY 0 $13.35 $0.00 5 REMOVE EXISTING CURB AND GUTTER LF 1100 $6.00 $6,600.00 6 INSTALL CONCRETE CURB AND GUTTER LF 3543 $24.50 $86,803.50 7 CLASS 5 AGGREGATE BASE TON 2475 $13.25 $32,793.75 8 MILL EXISTING BITUMINOUS SY 16366 $5.00 $81,830.00 9 TYPE LV4 WEARING COURSE MIXTURE TON 2050 $30.00 $61,500.00 10 TYPE LV3 NON-WEARING COURSE MIXTURE TON 477 $29.85 $14,238.45 11 BITUMINOUS TACK COAT GAL 145 $1.35 $195.75 12 GRAVEL MATERIAL- SHOULDER TON $24.50 $0.00 13 SIGN PANELS (INCL POSTS) SF $37.50 $0.00 14 PAVEMENT MARKING (RIGHT ARROW) EA 3 $70.00 $210.00 15 4" SOLID SINGLE WHITE LINE LF 10200 $0.10 $1,020.00 16 STOP BAR EA 2 $150.00 $300.00 17 4" SOLID DOUBLE YELLOW LINE LF 4850 $0.15 $727.50 18 4" SOLID SINGLE YELLOW LINE LF 0 $0.10 $0.00 19 4" BROKEN LINE YELLOW PAINT LF $0.10 $0.00 20 24" YELLOW LINE LF $1.60 $0.00 21 TREE PROTECTION FENCE LF 2500 $2.15 $5,375.00 22 SEEDING (MIX NO. 900) AND MULCH AC 2.00 $1,600.00 $3,200.00 23 TOPSOIL CY 570 $12.75 $7,267.50 24 SOD SY 50 $5.35 $267.50 25 STRAW FIBER BLANKET SY 100 $1.40 $140.00 26 PEDESTRIAN BRIDGE LS 1 $30,000.00 $30,000.00 27 PEDESTRIAN BRIDGE PIERS LS 1 $11,000.00 $11,000.00 SUBTOTAL STREET AND RESTORATION $366,225.60 STORM SEWER ESTIMATED UNIT ESTIMATED ITEM NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1 EROSION CONTROL AT CATCH BASIN EA 8 $50.00 $400.00 2 15" RCP CLASS 5 STORM SEWER LF 714 $21.00 $14,994.00 3 18" RCP CLASS 5 STORM SEWER LF 100 $23.00 $2,300.00 4 27" DIAMETER MANHOLE EA 2 $1,400.00 $2,800.00 5 15" FLARED END SECTION EA 3 $600.00 $1,800.00 6 2' X 3' CATCH BASIN wI SUMP, R-3067-V CASTING EA 8 $1,000.00 $8,000.00 7 GRANULAR FOUNDATION MATERIAL TON $7.00 8 RIP RAP CY 15 $50.00 $750.00 9 OUTLETS EA 2 $1,700.00 $3,400.00 SUBTOTAL STORM SEWER $34,044.00 ESTIMATED CONSTRUCTION COST $400,269.60 ESTIMATED CONTINGENCIES $32,021.57 TOTAL ESTIMATED CONSTRUCTION COST $432,291.17 I / 0::: :~ w 0 > n 0 I 0 .-- 0 ==- z ~iil~~l <C a SEE SHEET 2 OF 4 Z LL f-- 0 U '" W z ~ >- J ~ 0. f- a z 25 '" - 0:: i:! 13 U :::> D- i @~ ",15 ~. 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F ~ ::r: ~ < I- 0- < 0- W ~ fI1 ~ W a en ~ :;; co .. 0 0 0 .- ~!li 0 0 ::r: ~ 51 .- I- + ::r: :!E I- 0 U) ;; 0 U) 0::: N 0 ~ 0::: + ~ w N ...J <C w ::l fID ...J .q- 0 I- ::l en 0 (f) en N f u! N <C I- (f) I II i ='~ lI.Jf -- CD , CITY OF ANDOVER J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratort[ Scott Erickson, City Engineer <- FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Quotes/02-S/Shadowbrook East Park Irrigation/2002 CIP - Engineering DATE: June 4, 2002 INTRODUCTION This item is in regards to approving a resolution awarding the quote for the installation of a new irrigation system at Shadowbrook East Park, Project 02-5. DISCUSSION The quotes received are as follows: I Contractor Base Bid (Irrigate West side of Ballfields) Alternate TOTAL Albrecht Irrigation $37,338.00 $982.00 $38,320.00 Mickman Brother, Inc. $39,498.00 $490.00 $39,988.00 TJ's Sprinkler Systems, Inc. $47,280.00 $1,040.00 $48,320.00 Note: The Park and Recreation Commission has reviewed the quotes at their special meeting of May 29 and is recommending award of the quotes. BUDGET IMP ACT The $38,320.00 would be funded from the Park Dedication Funds and is identified in the 2002 CIP. It was anticipated that this improvement would be funded as identified in the CIP. Approximately $50,000 was anticipated to be utilized for the irrigation from the $225,000 Shadowbrook East Park funding. ACTION REQUIRED The City Council is requested to approve the resolution awarding the quote to Albrecht Irrigation in the amount of$38,320.00 Respectfully submitted, J ~~~ cc: Park & Recreation Commission Members CITY OF ANDOVER COUNTY OF ANOKA I STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-5 , SHADOWBROOK EAST PARK IRRIGATION. WHEREAS, pursuant to advertisement for quotes as set out in Council Resolution No. 074-02 ,dated Mav 7, 2002, quotes were received, opened and tabulated according to law with results as follows: Contractor Base Bid (Irrioate West side of Ballfields) Alternate TOTAL Albrecht Irrigation $37,338.00 $982.00 $38,320.00 Mickman Brother, Inc. $39,498.00 $490.00 $39,988.00 T J's Sprinkler Systems, Inc. $47,280.00 $1,040.00 $48,320.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the quotes as shown to indicate Albrecht Irrioation as being the apparent low quoter. / BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Albrecht Irriqation in the amount of $38,320.00_ for construction of the improvements. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 4th day of June , 2002 ,with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk CJ I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Order Quotes/02-17/2002 Pavement Markings - Engineering DATE: June 4, 2002 INTRODUCTION Street pavement markings are re-established on various local streets on an annual basis. DISCUSSION I Each year the street pavement markings are repainted to insure appropriate traffic control and safety for the traveling public. This work includes centerline and pavement edge striping for the City maintained streets. BUDGET IMP ACT This is budgeted annually from the Road & Bridge Fund and is not identified in the 2002 CIP. ACTION REQUESTED The City Council is requested to authorize staff to obtain quotes for Project 02-17, 2002 Pavement Markings. Respectfully submitted, 04// tc- Scott Erickson @> CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members '- CC: John Erar, City Administrator/Y FROM: Scott Erickson, City Engineer SUBJECT: Award Bid/99-15/Watermain Transmission Lines/2002 CIP - Engineering DATE: June 4, 2002 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 99-15, Watermain Transmission Lines for the Water Treatment Plant. DISCUSSION On May 14, 2002 bids were received for the construction of the water transmission lines to connect Wells 4, 5, 6, 7 and future Well 8 to the new water treatment plant. The construction of the watermain transmission lines will start after the Andover Fun Fest is over. The watermain transmission line bids were received as follows: Contractor Bid Amount (Includes Alternate 1) Richard Knutson Inc. $303,343.95 Burschville Construction Inc. $360,702.50 Earth Burners Inc. $362,842.22 Northdale Construction Co. $374,316.49 W.B. Miller Inc. $381,436.60 Don Zappa & Sons $386,857.24 Dave Perkins Contracting $438,944.50 Bolton & Menk's Estimate (Project Budget Amount) $312,444.00 * Alternate 1 provides for a combination of seeding and sodding of the disturbed areas. BUDGET IMPACT The budget for the water treatment plant and transmission piping is $9,385,000. The funding for this improvement will be from water revenue bonds. The bid amount is under the amount budgeted for this work (see attached budget sheet). ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding the contract to Richard Knutson Inc. in the amount of$303,343.95 for Project 99-15, Watermain Transmission Lines for the Water Treatment Plant. ~1!':d' cott Erickson ~~ --~_. CITY OF ANDOVER COUNTY OF ANOKA / STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 99-15 ,WATERMAIN TRANSMISSION LINES. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 064-02 ,dated April 16, 2002, bids were received, opened and tabulated according to law with results as follows: Richard Knutson Inc. $303,343.95 Burschville Construction Inc. $360,702.50 Earth Burners Inc. $362,842.22 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Richard Knutson Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Richard Knutson Inc. in the amount of $303,343.95 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 4th day of June , 2002 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Water Treatment Facilities Budget Summary '\ Andover, Minnesota I April 16, 2002 Water Transmission Total Main Pro. ect Pro' ect Bid $303,344 Contingencies $9,100 (3%) $312,444 $9,385,000 $9,385,000 OS/29/2002 11:04 FAX 9528908065 BOLTON & MENK ~001 , BID EV ALUA nON FOR TIIE CONSTRUCTION OF THE WATER TRANSMISSION MAIN PROJECT CITY ANDOVER, MINNESOTA Seven (7) bids were received for the construction of the Water Transmission Main Project. The low bid was submitted by Richard Knutson, Inc. from Savage, Minnesota. Attached is the Bid Tabulation for this project. The Bid Form included Alternates 1 and 2, one of which will have to be included in the overall project cost. Richard Knutson, lnc. is the low bidder with either alternate. The total project cost with Alternate 1 would be $303,343.95, with Alternate 2 $287,285.95. We feel thatthe bids received were competitive and responsive and re-bidding of the project would not provide any cost savings. A brief historical background of Richard Knutson, Inc. is provided in the following paragraph. Richard Knutson, Inc. has been in the general contracting business for over 30 years. Their corporate office is located in Savage, Minnesota. They perform on average of $30-35 million of construction work a year. They are currently working on projects for Brooklyn Park, Hennepin County, St. Cloud and Saul Rapids. In our opinion, Richard Knutson, Inc. is experienced in the type of work required for this project and has fulfilled the bidding and contract requirements,. We recommend that the Water Transmission Main Project be awarded to Richard Knutson, Inc. MAY 29 2002 11:17 9528908065 PAGE.01 (J) \ CITY OF ANDOVER j 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratort0/ FROM: Scott Erickson, City Engineer SUBJECT: Approve Purchase of Easement/99-8/W ell #8 - Engineering DATE: June 4, 2002 INTRODUCTION The City Council is requested to approve the purchase of a drainage and utility easement for Project 99-8, Municipal Well #8. DISCUSSION City staff has been coordinating the construction of Municipal Well #8 with the Anoka-Hennepin School District staff. Well #8 is proposed to be located on the southeast corner of the Andover Elementary School site. After a thorough site and aquifer analysis, this location was determined to have the characteristics necessary to support a high production municipal well. The drainage and utility easement the school district is requested to dedicate to the City provides the necessary space for the construction and development ofthe municipal well and its associated piping connection to the new water treatment plant BUDGET IMP ACT The negotiated easement purchase amount is $3,250.00. The funding will be from the previously approved 2001 PIR Bond Issue, which will be reimbursed by the Trunk Water Fund. ACTION REQUIRED The City Council is requested to approve the purchase of a drainage and utility easement from the Anoka-Hennepin School District for Project 99-8, Municipal Well #8. Respectfully submitted, CJ1/~ Scott Erickson J cc: Tom Durand, Anoka-Hennepin School District, 11299 Hanson Blvd. NW, Coon Rapids, MN 55433 CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: Scott Erickson, City Engineer SUBJECT: Approve Purchase of Easement/99-8/W ell #8 - Engineering DATE: June 4, 2002 INTRODUCTION The City Council is requested to approve the purchase of a drainage and utility easement for Project 99-8, Municipal Well #8. DISCUSSION City staff has been coordinating the construction of Municipal Well #8 with the Anoka-Hennepin School District staff. Well #8 is proposed to be located on the southeast corner of the Andover Elementary School site. After a thorough site and aquifer analysis, this location was determined to have the characteristics necessary to support a high production municipal well. The drainage and utility easement the school district is requested to dedicate to the City provides the necessary space for the construction and development of the municipal well and its associated I piping connection to the new water treatment plant ~jlP".I-~ , -''-, ,.;jJ BUDGET IMPACT /0- r The negotiated easement purchase amount is $3,250.00. The funding will be from- 2001 PIR Bond Issue, which will be reimbursed by the Trunk Water Fund. ACTION REQUIRED The City Council is requested to approve the purchase of a drainage and utility easement from the Anoka-Hennepin School District for Project 99-8, Municipal Well #8. Respectfully submitted, Scott Erickson cc: Tom Durand, Anoka-Hennepin School District, 11299 Hanson Blvd. NW, Coon Rapids, MN 55433 EASEMENT GRANT THIS EASEMENT, made this _ day of , 2002, by _the Anoka-Hennepin School District No. 11, a political subdivision, Grantors, to the City of Andover, a municipal corporation, (Grantee). WITNESSETH: WHEREAS, Grantor is the owner in fee simple of the real estate hereinafter described. That for and in consideration of the sum of One Dollar ($1 .00) and other good and valuable consideration, the receipt of which is hereby acknowledged, Grantor has this day bargained and sold, and by these presents does bargain, sell and transfer unto to Grantee, its successors and assigns the following: A. A perpetual easement for public utility purposes with the right to enter upon the real estate hereinafter described at any time that it may see fit, and construct, maintain and repair any lines, equipment, materials, or other items for public utility purposes, for the purpose of maintaining, repairing or replacing the said public utility over, across, through and under the lands hereinafter described, together with the right to excavate and refill ditches and/or trenches for the location of said public utility, and the further right to remove trees, bushes, undergrowth, and other '\ obstructions interfering in the location, construction and maintenance of said public utility. B. Construction or installation of any source of contamination as specified in Mn. Rules 4725.4450 will be prohibited within a 50 foot radius of the well. C. Ingress and Egress access will be granted for operations and maintenance purposes from Hanson Boulevard NW (CSAH 78) to the described easement location. D. The City of Andover shall submit to the Anoka-Hennepin School District offices any proposed improvement plans associated with the described easement in order to insure that conflicts with school district operations do not result. That said public utility easement located in the County of Anoka, State of Minnesota, is described as follows, to wit: An easement for utility purposes over the south 125.00 feet of the west 125.00 feet of the east 310.00 feet of the South Half of the Southeast Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. AND An easement for utility purposes over the south 20.00 feet of the west 11 21 .00 feet of the east 1431 .00 feet of the South Half of the Southeast Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. TO HAVE AND TO HOLD, said perpetual easement and rights-of-way unto the City of Andover, Anoka County, Minnesota, its successors and assigns, forever. Grantor does hereby covenant with the Grantee, that it is lawfully seized and possessed of the real estate above described. IN WITNESS WHEREOF, the parties have hereunto set their hands this _day of ,2002. ANOKA-HENNEPIN SCHOOL DISTRICT NO. 11 By: Its: Chairperson By: Its: Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this day of , 2002, by and , the Chairperson and Clerk of Anoka-Hennepin School District No. 11, a political subdivision, under the laws of Minnesota, on behalf of the District. Notary Public NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on , 2002, the above described easement in this document. Dated: CITY OF ANDOVER (SEAL) By Clerk THIS INSTRUMENT WAS DRAFTED BY: '\ William G. Hawkins and Associates J 2140 Fourth Avenue North Anoka, MN 55303 (763) 427-8877 '. " , ;, .-~ Dear Mr. Durand: . . ' . . .c:, " _ _ '>:' ,: _' ,- -' '::"'" _ '. '," ,'-' '.' '_ ". .-'.. ',::: -'," :"-; ,_ ",_,.- .As we had previously discu~sed. the CityofAndover is requestingthe dedication of easements forthe ',copstructi()ri ofamunicipal well and itsrelatedpiping attheAndoverElementary Schciol site. A copy of.' the .proposed easementl~tiqr1, is', attac~ed for, your'. revieVi,::The. CitY. Attorrey l1a(preparepthe ,.' attached easement document for signature and recording;:' .' .' .. . . .... ' '-""'."~' ,",'-"':-;':'~'~ :.,-' .-,:-;.",:'~'.-',,': ~..../,,~.-,._'." - .,<:':., . '. ".- . Per previolJsoo1wersationsH is my . understapdingthat the terh,sforthe Anoka' Hennepin School . . Districts to provide the easemeni rigl1~ tQ the City of Andover are as follows: '. '. '. :, -- _ . "> _ _ .,:' .,. . '.'::"_'_~" ,:,-:.~, ,,;. ,:' ,_;. I.',' "':':_' '".,:, "'.:,~' '.:-. -._~. .:" _. :'~_:- .:.,". '.' c' .":: :~..::.< _ ":'_~' ' ;':'- . ..:......' ,_, .- .: '. '; ':. ....:' '< ,:;' / :'" . -,... .1: . The ,City of Andove(wilipay 'to the Anoka HennepipSchQol Dist,rict a negotiated valUe: fQr the easenient~n the amount of $~;250., ". ..<," " " . . 2. The City ofAnd6verwiu ~gr~etofund the lowering of the 'pump' (if nece~sarY) forthe existing" , :..' irrigatio~ ~elllo~tedat~~eatthef\~doyerEIementary SchQ()J~!t~..: .. . ... . . Any area distUrbeddu~i6 ~ri~i~;tio~ will be restored to its 9ngi~~1 cbndition. ;-' ,.!~' . -' ,,' < - ' ": ; .: ,"" '-: - - ". ','-' 'c _.' " '-" '; : - ,. '-. " : _' '-r. -'.. :, - ~.,':J The Anoka Hennepin' SchoOf DistriCt '. will 'De . listed as an Additi6nal. Insured' unc!er the prOject' Insurancerequiremenis, .. . ' . " ., . . . . . . ..Hth)s ..proposal'is,acceptabletoyou, ,we win' for:vardthis scenarl9 jo the' Andover City 'Council..fo~ . . approvaL, I appreciate your consideration.of this Issue. If you hav:e any questions you can contact me at (763)767-513CL; >,.:, . .... . . :.,..' . . . , . '. . . . .. .-' , , ' '. ",'. ..; !, " , . -' - . . JOhnErar';;CitYof Andover:' Bill Hawkii1s~CityAttqmey, ........ HerrriTully:" Bama, Guzy &Steffen, Ltd. .' .. ,;- @ I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John En,,-, City Admioi'trato~ Jim Dickinson, Finance Direc or FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve Reduction of Letter of Credit #304 / Special Assessments / Project #98- 36/ Chesterton Commons North Addition DATE: June 4, 2002 INTRODUCTION The City was requested by Ashford Development Corporation to reduce the letter of credit #304 for special assessments related to the Chesterton Commons North Addition, City Project #98-36. J DISCUSSION The Finance Department has reviewed the request and concurs that the reduction of letter of credit for special assessments related to Chesterton Commons North Addition is appropriate. The reduction results in a $35,700 decrease to a new balance of $69,900. BUDGET IMP ACT The budget is not impacted by this reduction of letter of credit. ACTION REQUIRED The Andover City Council is requested to approve the reduction of letter of credit #304 in favor of the City of Andover provided by the Bank of Elk River on behalf of Ashford Development Corporation. ~~~~ Lee Brezinka @ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Enrr, Cily Admin"-4~ Jim Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve Release of Letter of Credit #98-30 / Special Assessments / Project #97- 05/ Woodland Estates DATE: June 4, 2002 INTRODUCTION The City was requested by Woodland Development Corporation to release the letter of credit #98-30 for special assessments related to the Woodland Estates Addition, City Project #97-05. I DISCUSSION The Finance Department has reviewed the request and concurs that the release of letter of credit for special assessments related to Woodland Estates Addition is appropriate, as all lots are now sold. The current letter of credit held is $28,591.29. BUDGET IMP ACT The budget is not impacted by this release of letter of credit. ACTION REQUIRED The Andover City Council is requested to approve the release of letter of credit #98-30 in favor of the City of Andover provided by First National Bank of Elk River on behalf of Woodland Development Corporation. Respectfully submitted, ~7J~ Lee Brezinka 0 / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approve Refuse/Recycle Hauler Licenses DATE: June 4, 2002 INTRODUCTION The refuse hauler licenses expired on May 31,2002. DISCUSSION The following have applied for renewal of their licenses and have complied with the ordinance requirements: Ace Solid Waste - Commercial and Residential Licenses BFI of the Twin Cities - Commercial and Residential Licenses Waste Management ofMN - Commercial and Residential Licenses ACTION REQUIRED The City Council is requested to approve licenses for the above refuse/recycle haulers. Respectfully submitted, U drib Vicki V olk City Clerk I @ CITY OF ANDOVER J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator;1l...... FROM: Will Neumeister, Director of Community Development~ SUBJECT: Time Extension Request for Aztec Estates Preliminary Plat-Harstad Hills, Inc. DATE: June 4, 2002 INTRODUCTION The developer, Mr. Marty Harstad has requested approval of a six month time extension to allow them to deal with a variety of wetland issues on the property. Mr. Harstad has indicated that they have a court hearing on June I 1,2002 to settle the settle the wetland issues. Attached to this report is the original time extension request from December 18,2001. DISCUSSION Due to the complexity of the wetland issues it is not uncommon to need additional time to complete the negotiations with the local watershed management authority. The time extension would allow the developer / to complete the project as initially proposed. ACTION REOUlRED Staff is recommending the City Council approve a six month time extension for the Preliminary Plat and Special Use Permit for Aztec Estates. Council is requested to adopt the attached resolution. Respectfully submitted, a//i74'~ Will Neumeister Attachments Resolution Original Council Action Item from December 18,2001 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING A TIME EXTENSION FOR THE PRELIMINARY PLAT AND SPECIAL USE PERMIT FOR AZTEC ESTATES FOR HARSTAD HILLS, INC. WHEREAS, Harstad Hills, Inc. has requested approval of an additional six month extension of time to allow them time to deal with a variety of wetland issues on the property known as Aztec Estates; and WHEREAS, the developer, Harstad Hills, Inc. has indicated that a court hearing has been scheduled for June 11,2002 to settle a dispute over the wetland issues; and WHEREAS, the settlement as a result of the court hearing would allow the developer to complete the development; and WHEREAS, the granting of a six month time extension would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was previously held pursuant to state statutes; and I NOW, THEREFORE, BE IT RESOLVED, the City Council finds that there are reasons to support granting an additional six month time extension to the time allowed to complete the requirements of the preliminary plat and special use permit that had previously been approved. Adopted by the City Council ofthe City of Andover on this day of ,2002. CITY OF ANDOVER Mike Gamache, Mayor ATTEST: Victoria V olk, City Clerk -2- \ CITY OF ANDOVER ; 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FRQM: John Erar, City Administrator SUBJECT: Aztec Estates Preliminary Plat Extension Request - Harstad Hills Inc. DATE: December 18, 2001 INTRODUCTION My office has received this afternoon a copy of District Court Findings of Fact, Conclusions of Law, and Order for Judgment in the matter of Harstad Hills, Inc. vs. Rosella B. Sonsteby Revocable Trust. The nature of this matter has to do specifically with Harstad Hills request for a 180-day time extension for the Aztec Estates Preliminary Plat. The original one-year period for actions to be taken by Harstad Hills expires December 19, 2001. The petitioner, Harstad Hills, Inc. has submitted a request for the City Council to consider granting a 180-day extension for the approval and recording of the Final Plat and extending the terms of the Special Use Permit as specified under the conditions of the Aztec Estates Preliminary Plat approval. DISCUSSION Attached please find a copy of the Order for Judgment from the Tenth Judicial District ordering the Stonsteby Trust to specifically perform its obligations under the Purchase Agreernent with respect to deeding the property to Harstad Hills. The issue under review by the City, prior to this Court decision, required both the purchaser, Marty Harstad, and the seller, Rosella B. Stonsteby, to jointly sign a request for a 180-day extension on the following previous approvals that included: 1) to authorize a time extension for the recording of the Final Plat, allowing the developer, Harstad Hills to receive final plat approval and to record the final plat along with associated documents, including the Contract Rezoning of the property from R-l (Single Family Rural) to M-l (Multiple Dwelling) which must, under City Ordinances, be recorded with the plat. 2) to authorize the extension of the Special Use Permit and associated conditions as \ required under Resolution No. R281-00 (attached) that without such approval to , , -3- extend will result in the automatic sunset of the SUP/Conditional Use Permit as stipulated by City ordinances. Up to this point, the developer has been unable to fulfill the signatory requirements for the 180 day extension as the property owner, the Stonsteby Revocable Trust, was unwilling to sign the extension request. In response, the developer filed a motion with the District Court seeking an expedited hearing and judgment. Today, December 18,2001, the District Court issued an Order of Judgment in favor of Harstad Hills. The decision by the Court orders the Stonsteby Revocable Trust to execute the terms of the Purchase Agreement thereby deeding the property to Harstad Hills, Inc. Accordingly, without an additional time extension for the Aztec Estates Preliminary Plat, the developer would be required to go through the entire planning approval process from the beginning thus delaying the project for what likely could be another year. The City Attorney has reviewed the attached District Court's Order for Judgment and concurs that a 180 day extension may by granted by the City Council in light of the District Court's Order for Judgment in favor of Harstad Hills, Inc. ACTION REQUIRED Council will need to determine by Motion whether a 180-day extension for the Aztec Estates Preliminary Plat may be granted for the approval and recording of the Final Plat and the extension of the terms and conditions granted under the Special Use Permit. / Cc: Marty Harstad, Harstad Hills, Inc. / -f- December 18,2001 Council Minutes Page 10 of 12 Motion by Orttel, Seconded by Trude, to approve Item No. 16 as amended on page 10 to indicate sewer connection is based on a "per unit" rather than "per lot" basis (See Ordinance No. 260 - / An Ordinance Establishing Permit Fees, Service Charges, and Various Other Fees to be collected by the City of Andover). Councilmember Trude asked staff to closely monitor the use of the City's equipment for field maintenance to assure there is no damage. Mr. Erar pointed out that a deposit is required for damage to the City's equipment. Councilmember Trude suggested that deposit also be required should the field be damaged. Mr. Erar stated the deposit would apply to both types of damage. Motion carried unanimously. PUBLIC COMMUNICATIONS -ACKNOWLEDGE 2020 COMPREHENSIVE PLAN RESOLUTION REQUIREMENTS Mr. Erar noted that at the December 6, 2001 Council workshop, Council reviewed and adopted a resolution agreeing to commit to certain land use control actions that would bring the City's 2020 Comprehensive Plan into conformance with Metropolitan Council planning requirements. The Metropolitan Council will be taking action on the City's 2020 Comprehensive Plan at their December 19,2001 meeting. In order to ensure the public's awareness of these issues, Council has directed staff to publicize this information at the meeting tonight. Mr. Erar displayed a colored map identifying the zoning of the City. Mayor Gamache read the four land use control actions adopted to ensure conformance with metropolitan systern plans and consistency with regional policies. Mr. Erar described the areas under consideration. Councilmember Trude stated the next step is community planning for the years 2020 to 2040 which was needed to obtain Metropolitan Council approval of the City's Comprehensive Plan. Mr. Erar stated he will attend the Metropolitan Council meeting. t>- AZTEC ESTATES PRELIMINARY PLAT EXTENSION REQUEST/HARSTAD HILLS INC. Mr. Hawkins explained if no substantial action is taken, the preliminary plat approval expires. He explained there has been substantial action regarding the development of this property in the foml of litigation due to a dispute between the seller and buyer. Mr. Hawkins stated that a court decision has been reached so the sale of the property will be closed on Friday. He recommended an extension of 180 days. Martin Harstad, applicant, stated they are requesting 180 days but fully intend to request the Council move forward with the feasibility report and be in the ground by spring. . MOTION by Trude, Seconded by Jacobson, to approve Item No. 18b, the Aztec Estates \ Preliminary Plat extension for Harstad Hills, Inc. for 180 days since the delay was beyond the I control of the developer. Those reasons were detailed in the Council packet and determined to be adequate to extend tlle time period. Motion carried unanimously. http://www.ci.andover.nm. us/Minutes/200 1/Council/DECEMBERI8.htm 5/30/2002 -5- (/j) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Community Development Director ~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Resignation of Planning and Zoning Commissioner Mark Hedin DATE: June 4, 2002 INTRODUCTION Mark Hedin has indicated that he will be unable to complete his term with the Planning and Zoning Commission. DISCUSSION Please see the attached letter. ACTION REQUIRED The vacancy that will be left by Mark's resignation needs to be filled. Staff will contact the alternate Planning and Zoning Commission applicants to determine if they are interested in completing Mr. Hedin's term. Attachments Letter from Mark Hedin , / Mark Hedin 3482 165th Lane NW Andover, MN 55304 May 28, 2002 Dear Andover City Council, Thank you for the opportunity to provide input these last few years as a member of the Planning and Zoning Commission. Due to the time commitment involved in my new position as Head Coach of the Andover High School Girls Swim Team, I will be resigning my Commission effective August 1,2002. It has been a pleasure working with the City's staff and my co-Commissioners in serving the Council and City of Andover. Sincerely, , ftJc)tL- I Mark Hedin / @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers 1 CC: John Erar, City AdministratOl:gV Will Neumeister, Community evelopment Director ad-. FROM: Courtney Bednarz, City Planna SUBJECT: Public Hearing! Approve Vacation of Utility, Drainage Easement/17729 Eidelweiss St. NW (Mike & Toni Grundstrom) - Engineering/Planning DATE: June 4, 2002 INTRODUCTION The City Council is asked to hold a public hearing to consider vacating a portion of the existing drainage and utility easement of the above referenced property. DISCUSSION The property owner has recently received approval of a lot split to create a site for a new house. An existing drainage and utility easement covers the entire south 100 feet of the new 183 foot wide lot. The applicant is proposing to vacate a portion ofthis easement to aid in the location of the required buildable area for the principle structure and on site septic system. Additional Information The Engineering Department has reviewed the proposal and determined that the area of the easement proposed to be vacated is acceptable. Two conditions of approval were suggested : I. That a driveway culvert be installed by the applicant under the new driveway at the time the new driveway is constructed. 2. That a driveway culvert be constructed under the existing driveway or exposed if one currently exists. ACTION REQUIRED The Council is asked to approve the proposed vacation of easement. Attachments Resolution Property Survey Exhibit A - legal description Cc: Mike and Toni Grundstrom 17729 Eidelweiss Street NW -e..- CITY OF ANDOVER '\ COUNTYOFANOKA STATE OF MINNESOTA RES. NO. R -02 A RESOLUTION GRANTING THE V ACA TION OF EASEMENT REQUEST OF MIKE AND TONI GRUNSTROM TO VACATE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT OF LOT 3, BLOCK 3, COUNTRYVIEW ESTATES, 17729 EIDELWEISS STREET NW WHEREAS, Mike and Toni Grunstrom have requested to vacate a portion of a drainage and utility easement located on Lot 3, Block 3, Countryview Estates, legally described on Exhibit A dated June 17,2002, and; WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested subject to the following , conditions: 1) That the request is subject to a sunset clause. If the City Council determines that no significant progress has been made within the first twelve months from the approval date the resolution shall be null and void. 2) That a driveway culvert be installed by the applicant under the new driveway at the time the new driveway is constructed. 3) That the a driveway culvert be constructed under the existing driveway or exposed if one currently exists. Adopted by the City Council of the City of Andover on this _ day of May 2002. CITY OF ANDOVER ATTEST Michael R. Gamache, Mayor Victoria V olk, City Clerk -3- I I I I I 1 X909.179 I I 1 1 I Ii' " '. : I \ I "" I I , " ,,' ",' N88'01'.3.3"W X897.29 : 3,1'\ : /' ':::?:; 30~~~~0 ~~tas. / \ Ii I q../" '" " r.,,~..*..,,\~ '., \ ~ X898.09 / II .":...-----------t"'----~-,-L --XBllil3.L-.-___1 ' I Drainage &- UtniIY_"\ " '// '8,.,; I "20 ~! W~ //-(~aS~~~n~lat) 'i! . ~~~-'/ ( \ "'1 1" ~~ ( . 912.26 . og............... 1 1 0 , , ~ 0 ___ ........1 \ ". 0 \ ___ '-../ t !-:; \.--: " o i} 90024 I ' 9056 _"2__ _ 0BH":6 I X900.3:J " 1 ..- I 1 ,~ "0 . ...., X9G4.23 co '1 g '76,2 n_ / ~ .. __ I ....>! '" m~-=~-7~,~.. ~ / " X9Q28~'" . t. /53,999 sq. X902.80.. I __ . 1.24 Q.cre I, / -." I " " I r/ 1 . , 1 ~ : ~ 909 8 1 ___ X905.4j3 I X904.74/ I I X908.35 ( I 0.' , I X906.98 1 < / I Z I ,c X904.76 ,ill.. / / 1 / ~ :s........ .;j-\ / ................ , / 01903.'5 13 . ~';\~.( BIt-! S~\!i ~ X907.30 <;) 0" -..JI'CI' OS€ '<O~ / ;,.,<(..0'( ,\0 /<105.11 . , X90220 < I'<(..~" X90' 83 " ~ \ ' " 13 0\ I~ ., N ' /'" X907.62 . __ 10' . --299.8-3. Meas.._ - - ~i!!!~- X895~ _ _ ,;~ /" r, '300.00 Ple-r ,-- ,.:, , XB92,67. ---X893.83 '.-- 11)", / X698.15'. .'. , ,", 2i: ,0' ..: 0 ,C; ~, . S88'0"t4YE " / . X891.64'-- .- f ',' 0 ,.. c," 7 ' . " , X90.15 >\90314 '!' G ;' {. ;' /J?:'-tf- ~ "X909.5a' , ,'. _ -L \,J I V V ~ .L'..L VIV'L>- \J I lA.I I l/\..A/ 0 V I V II V PROPERTY DESCRIPTION ATTIrCI-I~ 4 Lot 3, Block 3, COUNTRYVIEW ESTATES, Anoka County. Minnesota. PROPOSED DESCRIPTION PARCEL A The narth 180.00 feet of Lot 3, Block 3. COUNTRYVIEW ESTATES, Anoka County, Minnesota. PROPOSED DESCRIPTlON PARCEL B Lot 3, Block 3, COUNTRYVIEW ESTATES, Anoka County, Minnesota, EXCEPT the north 180.00 feet thereof. PROPOSED DESCRIPTION OF DRAINAGE EASEMENT TO BE VACATED. That part of the existing drainage easement over, under and across the southerly 100.00 feet of Lot 3. Block 3, COUNTRYVIEW ESTATES, Anoka County, Minnesota. as shown on said plat, lying northerly and westerly of the following described line: Commencing at the southeast corner of said Lot 3; thence North 00 degrees 00 minutes 36 seconds West, assumed bearing along the easterly line of said Lot 3. a distance of 67.00 feet to the point of beginning of the line to be described; thence North 72 degrees 00 minutes 00 seconds West a distance of 60.00 feet; thence North 85 degrees 00 minutes 00 seconds West a distance of 70.00 feet; thence South 55 degrees 00 minutes 00 seconds West a distance of 66.00 feet; thence South 10 degrees 00 minutes 00 seconds East a distance of 48.79 feet, mare or less, to a point on the 30utherly line of said Lot 3 distant 172.50 feet westerly of the point af commencement, and said line there terminating. Maintoining however the existing drainage and utility easements as shown over the westerly 10.00 feet, the southerly 20.00 feet and the easterly 20.00 feet of said Lot 3. NOTES: / Motteled soil in BH-3= 892.9 (soil borings by others) No motteling found in other borings to depth of six feet. Area of PARCEL B six feet obove mottled soil= 42,335 square feet. BENCHMARK: Northwest lot corner of Lot 3, Block 3, COUNTRY VIEW ESTATES Elevation= 910.56 LOCATION MAP RECEIVED MAY I 3 2002 Counly Rood No 58 CITY OF ANDOVER SITE -g N in . ~ 0 ~ ~ 0 I c " g :g ~ " 30 0 30 60 r I SCALE IN FEET t74th Ave NW o Denotes iron monument found o Denotes iron monument set 1Bll(J) 1Il': SCALE 1=fiI Hakanson SHEET 11ORIZ. Anderson C ERTI FI CA TE OF SURVEY 1 1" = 30' __I Assoc.,lnc. FOR IIIWIN 1Il': \\RI. SLD OF Ci....i1 Engineers and Land Surveyonl Toni & Mike Grundstrom 1 0llIID !fro BOOK 3.36 3601 Thurston Avenue. ,Aroko. Minnesota 55JOJ 763-427-5860 FAX 763-427-0520 "n" -5- " (}!) , Office of the Sheriff \ ) Anoka County Sheriff Bruce Andersohn 325 East Main Street, Anoka. MN 55303-2489 (763)323-5000 Fax (763)422-7503 TO: Mayor and Council Members CC: John Erar, City Administrator~ FROM: Laura Landes, Crime Prevention Anoka County Sheriffs Office SUBJECT: "Safe House" Program DATE: May 23, 2002 INTRODUCTION " The Anoka County Sheriff's Office would like to implement a "Safe House" Program in the City / of Andover. DISCUSSION Due to the changes in the busing rules for District #11, there is going to be a significant increase in the amount of children who walk to and from school. With more child pedestrian traffic, there is a greater potential for problems to occur between students, with strangers, cars, or possibly a child getting hurt and unable to find help. The Sheriff's Office is proposing a program called "Safe House". We would contact licensed day care providers that live in the walking area to the schools and ask them to participate. They would be asked to provide assistance and a safe place for children who are in need of help. They would also be asked to frequently look out their windows during the walking times to see if they can spot any problems. The children would be able to recognize a "Safe House" because the Sheriff's Office would provide signs for them to place in their front window. We chose licensed day care homes because they must submit to a criminal background check every two years by Anoka County. The City of Andover currently has 75 licensed day care homes that are located in the walking area School Resource Officers would take an opportunity during the school's open house before the year begins, or during the ftrst week of school to talk to the "walkers". During their presentation \ they will review safe walking and biking habits and advise the children about the "Safe House" ) Affirmative Action I Equal Opportunity Employer program and how to identify a "Safe House". ,/ " , BUDGET IMPACT The cost for administrating the program with be incurred by the Sheriff's Office. ACTION REQUIRED The Mayor and City Council Members are requested to acknowledge the "Safe House" Program. Respectfully submitted, Laura Landes Crime Prevention Coordinator .'--, I ./- "-, OJ) , CITY OF ANDOVER J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Consider New Ordinance Setting Term of Mayor - Background Information DATE: May 21,2002 INTRODUCTION At the May 7, 2002 Council meeting, additional information was requested to assist the Council in discussing whether the term of Mayor should be extended from 2 to 4 years as allowed pursuant to State Statute 412.022. DISCUSSION With respect to underlying arguments that the Council may wish to consider in extending the I term of Mayor from 2 to 4 years, the following points are presented for Council consideration: . Would bring greater consistency between the Mayor's term of office and Council member terms, which are already established as four-year terms. . Does not affect the system of governance currently in place for the City of Andover; extending the term of office for the Mayor does not confer additional voting rights, authority or other privileges to the position. . A longer term provides the Mayor's position with more time to focus on the substance of City issues without the concern of running for office every two years. . Time and expense of more frequent campaigning may deter some candidates from filing for office. A voids the added expense of campaigning every 2 years for the same seat. . Provides for continuity on outside boards the Mayor may serve on. Outside Board appointments can be helpful to the City and if a new Mayor is elected every two years it usually takes a year to become familiar with City issues and if selected for a board the Mayor's tenure on the board could be adversely affected if he/she were not re-elected for an additional two-year term. . Similarly, a two-year term could be detrimental to the Mayor when trying to be appointed to a board if the organization wants a longer term commitment from the standing Mayor. / . Provides the Mayor with additional time to accomplish goals set forth during a campaign. The learning curve for the Mayor may be higher than a Council Member because of the added responsibilities and the first year of the term is usually dedicated to becoming familiar with the new role's duties and responsibilities. Additional information is attached to this report and was provided by the cities of Eden Prairie, Minnetonka, Plymouth, and Ramsey. Each one of these cities researched the question of whether to extend the term of the Mayor, and in each respective situation the change was made, either by ordinance or Charter amendment to extend the term of Mayor to four years. In review ofthe attached survey conducted in 2000 by the City of Plymouth, the trend appears to suggest that larger, growing cities prefer a four-year mayoral term. Underlying values that supported this change in those respective communities appear to be related to perceptions that a four-year term would allow for greater political stability, enhanced positional effectiveness and improved continuity and consistency in addressing City issues. ACTION REQUIRED Council is requested to consider whether this Council Goal-setting item should be advanced to the next stage of preparing an ordinance for Council adoption at the June 18,2002 meeting. I 'r~IY ,ubmitted, ( J~ \/ II,. ~ hn Erar MEMO , '\ MAY 2 , 2002 , I CITY OF PLYMOUTH CITY OF ANDOVER 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: January 5, 2000 TO: Charter Commission FROM: Laurie Ahrens, Assistant City Manager !f/ SUBJECT: Mayor Term of Office The Plymouth City Council has requested that the Charter Commission study a possible charter amendment to establish a four-year term of office for t~e Mayor position. The term of office is currently two-years, while Council member terms .are four-years. Following is a table indicating the mayoral term of office in a number of area communities: / , / tr;,......""',l. r I~.. . ""'~~'1 r.':l :'"1 !! i1~ ": ~-~ 1-". . \': i!i ."-, : ':The CitY'of~i&mington moved from a two-year to four-year term for Mayor through , _ '.: a chmer ~nt that went '" t1ie voters in November 1994, The City of Bnmsville / "\ ~ . .cha~ed i~,a ~r tenn trom two.'o fow- yea<< by unanimous Conoc.il adoption of"." I T.:;-,.o1;dmantj llo mg a publIc heanng m 1999. Mmnetonka changed Its Mayor posItIon 1 ,.....~. '-\ a-) I" -::........fromtw04o-fi years through a charter amendment that went to voters in 1991. Attached is information generously provided by Minnetonka City Attorney Desyl Peterson containing the entire study and history relating to their charter change. The original Plymouth charter established a four-year term of office for the Mayor position. The primary discussion on this issue at the time was that it would be possible for the voters to change a full majority of the Council (4) at each election. The Charter Commission should review this information and decide how to proceed with study of this issue. Staff can do additional research or the Charter Commission could hear testimony on this issue from past/present Mayors, City Councilmembers, and the public. .' '\ / , ~- , ~~~~;'! ;::~ .'.' , ~<, ... RECOMMENDATIONS FOR THE MAYORAL TERM 375 . . . , Gen'l & Spec. Memo " MAYORAL TERM STUDY COMMITTEE 5 -1- 89 . , CITY OF EDEN PRAIRIE, MINNESOTA J MAY 1989 Whether the term of office for the Eden Prairie mayor should be extended from two years to four has been the focus of study and discussion for the Mayoral Term Study Committee over the past two months. Ramifications from such a decision have philosophical and operational importance. Arguments to retain a two-year mayoral term are valid. After considering the issues surrounding four- year terms, Committee members found the reasons for extending the mayoral term to be more compelling. For reasons stated throughout this report, the Committee recommends that the City Council adopt an ordinance this year which establishes the mayoral term to be four years. The Essential Issues: Under the statutory Optional Plan B (council-manager) form of government which Eden Prairie operates, a city council is comprised of a mayor and four councilmembers. The mayor serves a two-year term and councilmembers have stagged four-year terms. With this plan, voters have the opportunity to change the majority of a city council every two years. Duties and responsibilities of a mayor are substantially the same as other members of the council. All councilmembers and the mayor are elected at large. The mayor's vote counts the same as that of any other councilmember's, and the mayor does not have any veto authority. Mayors perform many ceremonial functions. Most of the mayor's obligations are technical in nature and done on behalf of the council: the mayor presides at council meetings, signs legal documents, and has titular responsibility for some state and federal laws. A two-year term makes the position of mayor different from other councilmembers and provides a 1 ogi ca 1 opportuni,ty for the mayor to assume 1 eadersh i P on the council. Nothing in the structure of this system, however, directly establishes this leadership. What distinguishes the mayor's office is largely symbolic. - Several advantages would exist if the mayoral term were extended to four years. These benefits, which will be discussed more fully below, include greater stability and continuity on the council, fewer distractions from constant campaigning, and an improved quality of decision-making. Given that the mayor has no real additional authority or power, the term of office should be equal to that of other councilmembers. Essentially, the Committee focused on a few questions. What are the benefits to voters to be able to change the majority of the council every two years? What advantages could be realized with a longer mayoral term? Is the community better served by a longer mayoral term'when compared to the ability for the voters to change the direction of the council more frequently? Primary Advantages of ~ Four-Year Term: A two-year mayoral term satisfies a political philosophy that opportunities for major changes should be frequent. Another, equally valid philosophy holds that responsible governance results from persons who are elected to offices with more "secure" tenure. One need only look to the federal system with two-year representatives, a four-year president, and six-year senators to see both of these lines of thought at work. The following 'advantages derived from-a four-year mayoral term would better serve the Eden Prairie community. . -- /' ~ "( ~ T '. <'or ' If : - 2 - .' 1) Avoid Disservice to Community from 'Frequent Change: Having frequent - i.e., two year - changes on the council introduces possible volatility into the council's business. Volatility may result in short-term time-frames and lack of resolve to carry out decisions. Over time, council actions may be inconsistent. Consequently, effective policy-making and efficient service delivery could be impaired. . 2) Continuity: Any person elected to a city council takes several months to learn what is involved with his/her position. The community benefits from a councilmember's ability to use his/her experience and historical knowledge gained on the Council for decisions which need to be made. Having the potential for a mayor who may serve only one two-year term deprives the community of these advantages of continuity. 3) Improved Quality of Decision-making Process: The quality of a decision-making process is affected by the environment in which the decision is made. Having continuity, having enough time to see policies and programs implemented, not having to be concerned about how actions will affect an election campaign which starts up again within a few months, all will help the mayor serve the community more effectively. 4) Avoid Distractions of Frequent Campaigning: No sooner does one get elected to be mayor than one looks ahead another 16. - 20 months for an election campaign to begin again. Campaigning can take a significant amount of time away from the business of the Council. This amount of time has increased as the City's population and the amount of money spent on mayoral campaigns have risen dramatically. Some persons believe that this constant campaigning would make one more inf1.uenced by popularity than what is good policy. A four-year term would permit a mayor to focus on community issues instead of being distracted frequently by the pressures of an imminent election. 5) Mayor's Voting Power is Equal: As has been mentioned before, the mayor's powers are not that much different than his/her colleagues on the council, particularly when it comes to voting on decisions. Given this equality, why should the mayoral term be any different than that of other councilmembers? Why should she/he have less time to act on and accomplish a campaign agenda than any other councilmember? The Committee could find no compelling reason why the mayor should be treated differently. 6) Change Well-Received in Other Cities: As part of its research, the Committee sent a short survey to several metropolitan communities which have switched to a four-year mayoral term. Of the eleven communities responding, all but one mentioned that the longer term had been well-received; public reaction was minimal (if any); and no negative impacts were identified. In the remaining community, a small outlying city, some unfavorable public response came as a reaction to the incumbent rather than the concept of a four-year mayor. )/ ,),..,. - 3 - . ?Z"f / 7) Drawbacks Based on Personality, Not Term: In their survey comments. respondents mentioned only one negative result which could come from a longer term of office: a city would face the possibility of having a poor mayor for four years instead of two. In reality, this potential exists for anyone else elected to serve on the council. This drawback stems from personality issues rather than structural ones regarding a four-year term. 8) Elections Send Messages: While a change of the majority of a Council is possible at every election. such wholesale changes rarely occur in actuality. If two council seats changed during the non-mayoral election year, voters would still be sending strong messages to the other councilmembers that change is desired. Public Comment: Given the sixty-day period in which to prepare this report to the City Council, Committee members relied on their own experiences, observations, and discussions as well as responses to a survey of other cities. Committee members could not identify how to gather meaningful and valid public comment during its study period. Council may receive public comment during its consideration of an ordinance to establish a four-year term. Attention should be given so that the comments relate to the concept of a four-year term and not to the incumbent mayor. How To Change The Term: The City Attorney advises that the only way a statutory city such as Eden Prairie may change the mayoral term is by ordinance. Statutory authority for an advisory or binding referendum on this matter does not exist. The ordinance would be effective for the next election scheduled for .. the year after which it was adopted. For example, an ordinance adopted in 1989 would affect the election in 1990; if it were adopted in 1990. it would apply to the 1992 election. The Committee recommends that the Council adopt an ordinance in 1989 to extend - the mayoral term to four years. To do so would have th~ mayoral race occur in an off-year (i.e., non-presidential) election. In this way, the mayoral election be less likely politicized with national issues. Additionally. the mayoral race could increase voter interest and turnout in off-year elections. The Committee further recommends that this ordinance proceed through the Council through the normal review and consideration process. Publicity should be handled through usual channels. * * * * * * The Mayoral Term Study Committee is proud to have served the Eden Prairie City Council. We are pleased to present this report-to the Council and trust that Councilmembers will give due regard to our findings and recommendations. Counci1member Jean Harris, Chair Chuck Ruebling 10860 Forestview Circle 55344 17195 Daniel Lane 55346 Dean Edstrom Councilmember Doug Tenpas 10133 Eden Prairie Road 55347 10005 Amsden Way 55347 Marge Friederichs Rick Wolf 6421 Kurtz Lane 55346 12520 Cockspur Court - 55347 Fred LeGrand Craig Dawson, Staff Liaison 9866 Linden Drive 55347 Assistant to the City Manager ~-. ',y "" . , '/t . :f. /' , , . c ~. ~'6- ORDINANCE NO. 89 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING CITY CODE CHAPTER 2, SECTION 2.02, SUBD. 2 TO CHANGE THE TERM OF OFFICE OF THE MAYOR FROM TWO (2 ) YEARS TO FOUR (4) YEARS AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1. THE CITY' COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS: Section 1. City Code Chapter 2, Section 2.02, Subd. 2 shall be and is amended to read as follows: "Subd. 2. TERMS AND TRANSITION. Two (2) Councilmen shall be elected for four ( 4 ) year terms at each biennial City election commencing in 1974. The Mayor shall be elected for a four (4) year term commencing with the City election in 1990". Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" is hereby adopted in its entirety, by reference, as though repeated verbatim herein. (: Section 3. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of th,a. City Council of the City of Eden Prairie on the 1$-1- day Of'Bi:US''j , 1989, . and finally read and adopted and ordered pu ished at a regular meeting of the City Council of said City on the /Z;fh day of ~O/~,A{ , 1989. ATTEST: City Clerk Mayor Published in the Eden Prairie News on the day of , 1989. (. 1 /q )~-t ~ .',-. . . d"" ....,;,..:i.t,......,.~-" .I:""" ~T:;"o. ........ - .. ... -- - -' 1:1..-/"-/- ~? J T-I:ern #3 MINOTES OF THE / .I MINNETONKA CHARTER COMMISSION MEETING OF DECEMBER 14, 1989 7:00 P.M. 1. ROLL CALL Present: Dennis Albrecht, Kay Erickson, Jane Gordon, Jim Gruver, Betty Johnson, Allen Kaufmann, Ann Kay, Barbara Link, Eugene Martin, James Rugg, Dave Shanesy, and Jim Strampe. Absent (excused): Lorraine Clugg, Mary Davy, and i Lester Smith. Staff: Desyl Peterson and Kathy Magrew. Also present, Craig Dawson, Assistant City Manager, City of Eden Prairie. 2. APPROVAL OF MINUTES FROM NCNEMBER 9, 1989 MEETING . Albrecht moved, Link seconded a motion to approve the minutes as submitted. All voted "aye." Mo t ion ca r r i ed . @RECONSIDERATION OF 52.03 CONCERNING THE LENGTH OF THE MAYORAL, TERM. , . . / .I Craig Dawson, Assistant City Manager for the City of Eden Prairie, gave a presentation concerning Eden Prairie's process and research which resulted in an increase of their mayoral term from two years to four years. Eden prairie appointed a study. committee to research this issue. Based on their research, they reached the following conclusions: 1) there are better ways to spend money than campaigns~ 2) the cost of campaigning may prevent some people from running for office; and 3) shorter terms seem to create a preoccupation with campaigning. The study canmittee believed that Eden Prairie places a high value on continuity and stability which increases the knowledge of the person who holds the office. The committee's final decision was that although there are a few benefits to a two year mayoral term, overall, the practical benefits of a four year term are greater. Eden prairie published a notice for a public hearing on th!! issue and no one appeared. 0 .I , ~~ ,. .. ~- . ~~- ,. .. ' -"","~~ ' A...y~ . _ ~':.~-'~ ....~ ~ . .. ~~. 'f'; . .." .- :1 ~. ...., '~ ~ .::~~ ..... "-j !-~. Ros;er 1:. l'e:tersor. Au&ust 31. 1972 , . l'ar.e : .'1 "_9. . _.~.- ~:. -~ (=) .t &~US to th~ 6tAb~11ty of th~ ac~~istrstion. ~J (3) It c.llcn."c tilllC t;C1 de"elop ane! il:li'lencnt :;. pror,rac Il:1d policies ~ which can 'chen l>e suLjectt'c to cpprcn.'nl ('1' diE'lli'prov&l et re-election. ?#..- (4) It allO\.'s tilllC for the officer to becoClC: fad-liar t,-1,th ane! :~. e7.,,:-~ 11:.:.Jcrc:.ip in the IldItiniEtratioIl of stt.tC' (villal'e or city) adttinistratiol:. ,~) It clicinates the "irresponsiLlf: pel1t1cnl bC:6C" syste~ "'hie:. is often the result of short te~ and frequent rotation in o~~icc. (~) It facilitates &reater econocy by recucinr, the costs concCl=it~nt 'f'ith frequent chan!;es in f,overn::lcnt. i ei) It sir=plificc thE" task of: the ,'oter cne is tnus concistet.t \::{,:h the prSnciple end' ~ractice of th(. shortened ballot. (~o~.'C{;. i:yro:. f... ll:~:''T.nt~i)'. So= !'E::-:::i6tir.~ Oucr-tSO:1!; Cemc!'!"tIi!:1" the Co~sti:utic~~! r.:~tc ~~~cc:ive. ~n1vers1~' of ~~n~n~. 1960). 7he fr.-:7. C'~ ~ovl'~.,-.cn: 0:; c. ci~' or \"illef,c r.i~!':t: t'C~!1 oete::-I::ir,c j"ct ,.,b.ici. point/> car. actt.::..ll}' be: consiccrec! pro!; or CC:U:l crlc! \/hich terr i$ .;::os:. t:j:p:=ci-=ict~. '::-.c ::-o:€: &tlci pcr"'E:rs of ti.E. I:.cl:"or \:.'0::16.t:nc:n be, ::. rE:ctor. "ihe t:;-.~tc:: rt:i:t~~ Cor:5t~ti.:ti"n.. itl n~tt:!.:'li~ Z:. rot:r-j"~::= terr...: :or .:rcside~t. neC8::lC' s~:;'F~t!~ir.lt~ 0: ;. t:1Cdt:.l for (:st:.i;l:!.s;'.i~~ tE:.r-..:.s fa:: clac~e~ c:.icf executives .:.t othe.r l::"~"elc of go""(:r:.:.;.c~:. 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If ve c:a:; be of ac!:':itionr.l he1r. .":.;~,', . , .. 1 1 1 . -: ....: ' ., .. p essE et us :now. .... ':",,_.;.,.',. :;.. ~ . . ... '1,. .~t~~:jr~ .:~_~~~:~~~:; Sincere1.y..._ . > ~:.,' > ..,; ":.;;=~r '. ...~.,-,. ..~ .. r,:~lfg~t~::~l~t{ .. . ' t. Barbara ICrwitn " ;'. . .. . . . Research Assistant .' ':. "-:__~'""'" . ., l3K:st ,.", ", . . .. "'. ~ . ,- .I _ . -- - .. '~. '.. ", ....... .'.~." \....,~. .- ~":':"'.~-~;,\~}~.~:~~'i.l~t:t~'::~~:1!-;ft~~1~. ..... ... ..'r, - ~ .~. I' '-~-'YI:~~~'i-"'~ : , : ;: ,:f:;.::. ,~:\~r;;;:~jY.,7f~1~ JHN-IO=>-O<::IOIOIO lO<::;4=> 1"11 NI....t:. I UI"4"H L...l:.UML.. .LI~r I . ""_~"'''><I,J....,--...... . ....._--~ .. .' General election will include charter amendment The Minnetonl<a Charter Minnetonka Council Chamber to dis. Commission is asking residents to cuss the proposal. Tne forum will also consider whether a change sMould be be televised live on cable channel 34. made in the City Charter, which is the listed below are son'e reasons in City's constitution. The Mayor presently favor of the proposal: serVBS ., two-year term and Is elected . A longer term provides tMe Mayor at every municipal election with one at with more time to learn the job and 'large Council Member anti two ward accompliSh goals. Council Members. The Councjl . The Mayor would have greater time Members serve four-year terms. to focus 011 the substanCe of matters On Tuesday, Nov. 5. voters will be without ttle concern of running.for / given the opportunity to vote on re.election. whether the Mayor's term should be . The time and ell;pense of more " increased to four years beginnl.,g with . the 1993 election. This would mean frequent campaigning may deter good the Mayor and at large Council candidates from filing for office. Members would be elected at one . The revised election schedule municipal election and the ward eliminates the advantage that two ward Council Members would be elected at Council Members and one at large the following municipal election. member would otherwise have over the The Charter CommissioA and the other three members by always being League of Women Voters have able to run for Mayor from a safe seat. scheduled a public forum for Thursday. Some reasons In opposition to the Oct. :24. 1991, at 7 p.m. in the proposal ere the following: . . Under the present system. a full majority of the Council (4) can be changed at each election irthe pUblic does not like the Council's actions. . A shorter term makes the Mayor . more accountable to the people. . . The Mayor is the City's leader, and tl:1e people should have the ability to remove a -bad" mayor more Quickly. . The revised election schedvle . eliminates a person's option to choose . between running for a ward position . and an at large posllion at eilch munlcipill election. The Charter Commission encourages / all voters to attend the public forum and to vote on this siglll~~nt Issue. ' 6129398248 P.03/04 JAN-05-2000 12:45 MINNETONKA LEGAL DEPT. Public forum scheduled to consider potential cf:1arter amendment On Tu~s. Nov. 5, Minnetonka voters Proposed Transition to a may vote on whether the mayor's term 4-Year Mayoral Term should be Increased from two to fou~ years, beginning with the 1993 eh~ctlon. '91 '93 '95 '97 '99 In recent years several suburban cl~les 2 yr. 4 yr. 4 yr. - Inclucling Edina. New Hope, St. LouIs Mayor - Park and Eden Prairie have changed At Large 4 yr' - 2 yr. 4 yr. - from two. to rour.year mayoral terms. Wayzilte and Crystal have three-year At Large - 4 yr. - 11 yr. - terms. and Hopkins, Golden yalley and Ward :1. 4 yr. - 4 yr. - 4yr. Plymouth use lWQ-year terms. Presently the mayor in Mlnnetonka Serves a two- Ward 2 4 yr. - 4 yr. - 4 yr. year term and is elecled at eve~y Ward 3 - 2 yr. 4 yr. - ~ yr. municipal election on a ballot WIth one atrarge and two ward council members. Ward 4 - 2 yr. 4 yr. - 4 yr. Minnetonka touncil members serve four- year terms. (Minnetonka Community Center) to .,- -\ Because there are arguments on discuss the proposal. The forum will both sides of the issue; the Minnelonka also be televised live on Cable Channel I Charter Commission, a firteen-member 34. The forum's purpose is to further body appointed originally for the purpose acquaint the pUblic with both sides of of creating a City Charter end n~ . , the mayoral term issue. The public is " ' responsible for reviewing ami reVISing It. invited to attend. has recommended that citizens should Panel members experienced in city be able to decide the mayorsl term government will discuss their views and issue at the upcoming municipal answer questions from the audience. election. The commission has been Guest panelists are Karen Anderson. reviewing this issue for approximately Minnetonka Council member at large; two years. Ar1 articre discussing the Phyllis McQuaId. former Mayor of St. arguments for and against the POtential . Louis Park and State Senator; Barbara Change was featured in the September link. Minnetonl<a Chart~r Commission Minnetonka Memo. Chair; Stan Peskar. General Counsel, The commission also studied League of Minnesota Cities: Larry methods of Implementing the four'year Bakl<en, Mayor of Golden Valley, Vice term and has made a prpposal for the Presiderrt of the League of Minnesota ' transition if the proposed charter Cities. Professor of Law end Publi~ amendment is adopted. It involves a Administration at Hamllne UniverSity. signllicant modification to the current The forum will also create an avenue for municipal election format. Essenttally, residents to elCpress opinions on both ' the mayor and two at large council sides of the Issue. members would be elected at one If voters have Questions about the municipal eJection and the four warcl prODosed charter amendment or its council members would be elected at suggested Implementation, they may the following eJection. The accompanying contact the Legal Department. 939- table Illustrates how the proposed 8200. or they may leeve a message !or municipal election format ch,mge WOUld Charter Commission Chair B.ltbara LInk. . be Implemented. . The Charter Commission's role is to ~ /- \ Inlorm voters of the proposed charter Public Forum~harter Amendment amendment regerding the mayor's term Thursday, Oct. 24, 7 p.m. and modified election format. The Councrt Chamber commission and ttie League of Woman I Voters will be hosting a pUblic forum on Mlnnelon~a Community Center Thurs. Oct. 24, 1991 at 7 p.m, in the Minnetonke City Council Chamb~r ' @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City AdministratorgfL/" ttI,^- Will Neumeister, Community evelopment Director FROM: Courtney Bednarz, City Planne~ SUBJECT: Consider Variance to Ordinance No, 8, Section 4,21 Fences & Walls!15672 Kiowa St. NW (John Dalos) - Planning DATE: June 4, 2002 INTRODUCTION The applicant is planning to construct a perimeter fence around his property. The proposed fence would be an aluminum (similar to wrought iron) fence that would be five feet in height DISCUSSION The proposed fence would be constructed along the rear and side property lines. It would be placed in front of an existing row of mature evergreen trees in the front yard (see attached photo). Ordinance No.8, Section 4.21 Fences and Walls restricts the height offences located within the front yard setback to a maximum height of four feet The intent of this ordinance is to prevent fences from adversely affecting traffic visibility from streets or driveways on the same block. This ordinance provision is also intended to protect the aesthetics of the front yard and front elevations of homes from being screened behind a taller, opaque fence. As with all variances, the applicant must substantiate hardship and demonstrate that the variance would not be contrary to the intent ofthe ordinance. The applicant has included a letter for this purpose. The specific findings of fact that must be addressed are provided by State Statute, and are listed below: / 1. There are circumstances unique to the property that were not created by the landowner. Unique conditions may include the physical characteristics, including topography or water conditions that may exist on the property. 2. The property, if the variance is granted, will not be out of character with other properties in the same neighborhood. 3. The applicant has exhausted all reasonable possibilities for using his/her property or combining a substandard lot due to size, shape or lot line dimensions, with an adjacent vacant lot. 4. Economic considerations may not constitute an undue hardship if reasonable use of the property exists with application of the minimum standards of this chapter. Planning Commission Recommendation The Planning Commission recommended denial of the proposed variance citing the lack of hardship that would result to the property owner if the ordinance is strictly enforced. The Commission further requested that additional information be provided to consider the potential for an ordinance amendment that would allow six foot fences in the front yard setback provided that they were not opaque wood fences. The Council is also asked to discuss the potential for such an amendment. Staff Recommendation , Staff concurs with the recommendation ofthe Planning and Zoning Commission. The applicant has not demonstrated hardship to substantiate the variance request. Attachments Proposed Resolution Location Map Photograph of property Applicant's letter Letter in Opposition Planning Commission Minutes ACTION REOUIRED The City Council is asked to approve or deny the proposed variance. I Cc: John Dalos, 15672 Kiowa Street NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION DENYING THE VARIANCE REQUEST FOR JOHN DALOS TO INCREASE THE FENCE HEIGHT WITHIN THE FRONT YARD SETBACK FROM FOUR TO FIVE FEET ON PROPERTY LOCATED AT 15672 KIOWA STREETNW. WHEREAS, John Dalos has petitioned to vary from the maximum fence height requirement within the front yard setback as described in Ordinance 8, Section 4.21, for property located at 15672 Kiowa Street NW legally described as follows: Lot 1, Block 4 RUM RIVER FOREST, Anoka County, Minnesota WHEREAS, the City Council finds that the applicant has not demonstrated hardship would be incurred through strict enforcement of the ordinance, and; WHEREAS, Ordinance 8, Section 4.21, provides a maximum fence height offour feet within front yard setbacks for all residential lots throughout the City, and; WHEREAS, the applicant has other feasible options to locate the fence; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover denies the proposed variance request. Adopted by the City Council ofthe City of Andover on this _th day of ,2002. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk John Dalos Variance to Fence Height in Front Yard , / - I -l'~ -, F~f#.) -; ~ - = - ~ 011 61111T_II_ _I... .+ \i> ~ V/.,l11 _I~....:>g lilt! ' I ,\ I < /F"-V:SZ@- ... 67211 ..... _. _ ..1 ~ 11.)1 I ~, II ~ ..... ..~ 'J' ..,a. f-- 1\ - l---- -I ".[.,. i .,.1-"" .,. -;-;;l /~!ll nl.'~'~ ~ rs: .,. .,. ~ - ,~I,~ I.,. d' I-I." - ,- ,- /; b=J'~ -.:: ~ - .,21 ,'t! -, G1 J..1e3T/ 11 ." - - ,-,- r _ '-' - ...C': n ... ~ - - . -I- ~ - ~ \ 11/111'-' 'j ~. ~"." .,,_ '.' . "" \' -I,ll .... _ -I--- f--I---- _ NOli _ "GO ClollI - ,. " _ t; _..'- -1;- - lOll" ..XI - 1Til1i. '- ~ -=-1 ~ic:'::l=-f - IV - · - ..j., - ''''1/11 ~ '" _ <tn. !f--f-- _ _lJ_ .~ - ~ -. an..1t ~ ~ _7 _ ~--3 .";( .&a) i I i I i I 111M , - -- -~=. ~g - \- - /;f 1\'" ~ _ ~ ,_ I) _ - r--s. ,., ,- -'." ,- - - ~ ." - " - - ~h- ~. -, - - 51 - - ~- _ - ,MIO...IO ....,'UOl- '\ \ I-- ,- ../' '~,- - ,- ". ? - /.. _ "* f-----J .iIIOI f { "'0' 1M)! ~ - ~ ;:;::- - .:' - - - ~ _ ~ Mom " 11m. 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N Project Location Map w4' . City of Andover Planning Department -tf- 'J4If/)~I~V /1 I A hardship must be present in order for a variance to be granted. Ordinance 8, Section 5,04 defines a hardship as follows: "Where there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of the provisions of this Ordinance, an appeal may be made and a variance granted, The hardships or difficulties must have to do with the characteristics of the land and not the property owner. " Specific Hardship: Due to the lay of the land - drainage ditch will cause approx, 90% of the fence to be below 4ft, High at road level - 5ft. Fence will bring to approx, a 4ft, Height at road level, also will confonn with 5ft, Height fence to be installed on other 3 sides, If owner meets 40ft, Setback it will deny reasonable use of approx, 16,520 sq. ft, of property. A 5ft, Ornamental Iron fence has one more stabilizing bar to help with stand the impact of winter snow plowing, Owner is a police office with the Metropolitan Airport Commission and has applied for an F,A.A. E:\:plosive Detection K-9. A unifonn 5ft, High fence will make for a safer and more secure environment for the K-9 as well as for the community, -h- ,~- 7- ;:4 00,;2, ~ cJ .(,-. c , .P/a--I7/J 1)1:) Cl.-/1c1 'ZO/1I/tCJ c.:..c7mm/5'5'IO.l~'- c.-' ,/ /&'C a .c: 1i7 ofJ /l/'ldo 1/ ~rJ r ~m wrltl)):? //1 re.-9CLrd5' to ~A/J J}C?-/05 Va..,r[~/Jc e 10 F ..enc e f1-e/9ht; /71/ wffJe ~//?ct':~ 5'1'/"0/15'11 obJ ec-T io a-I1Y c.ha/1;J e /''a ordJ4ai'Jc-e.7' 10 F -e./'J C e, S- CL- /)cI wt:!.-I / s i /1 C r ~cz.,5' e.. '/4 e Fe/) c e.... 5hoqlc! jJ-e~ D/1/7 e>/? (jO),/15' Pro?-e,n-tY1 a-/?d 1/;a,:t fie 5/,o(.{ld /)07 CCI7- a. 11 t tr e.. -e.5' 0 r 5" AI' Gt I>? 'K e.'k., Fro Pf oc/ r )7r'Oj/ erty /W-e.- Lov -e-- /A..;2. b.eq,u/;}OcJ1! La-/! dw e- h a..1/~ /~ d /'J t/ovrel1 Cl-nd;-r '€ e.. I (; " ' t h ,:t.. T a, /? 'I Fe 17 c- e. wI/I b '€- elLI? e-y e.. 5-e r e. . to rh ~ t-e<. /1 d. /7 /a ~ .4-' 1ff [,M-~ .3-{b'~~~ I!J 700 Ir- 10 W~ 5" r: /lW ."f/l ole; vet: -7- PLANNING AND ZONING COMMISSION MEETING - MAY 14,2002 The Regular Bi-Monthly Meeting ofthe Andover Planning and Zoning Commission was called to order by Acting Chair Dean Daninger on May 14,2002,7:03 p.m., at the Andover City Hall, 168S Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Acting Chair Dean Daninger, Commissioners Tim Kirchoff, Mark Hedin, Tony Gamache, and Rex Greenwald. Commissioners absent: Chairperson Jay Squires and Commissioner Douglas Falk. Also present: City Planner, Courtney Bednarz Associate Planner, D. Tyler McKay I Others APPROVAL OF MINUTES April 9, 2002 Motion by Kirchoff, seconded by Hedin, to approve the minutes as presented. Motion carried on as-ayes, O-nays, 2-absent (Squires and Falk) vote. VARIANCE (02-03) - VARIANCE TO ORDINANCE NO, 8, SECTION 4,21 FENCES AND WALLS TO INCREASE FENCE HEIGHT IN FRONT YARD SETBACK FOR PROPOSED FENCE AT 15672 KIOWA ST. NW FOR JOHN DALOS, City Planner Courtney Bednarz explained that the applicant is planning to construct a perimeter fence around his property. The proposed fence would be an aluminum (similar to wrought iron) fence that would be five feet in height. The proposed fence would be constructed along the rear and side property lines. They plan to place it behind an existing row of mature evergreen trees in the front yard. He stated that Ordinance No.8, Section 4.21 Fences and Walls restricts the height offences located within the front yard setback to a maximum height off our feet. He mentioned that the intent of this ordinance is to prevent fences from adversely affecting traffic visibility from streets or driveways on the same block. The ordinance provision is also intended to protect the aesthetics of I the front yard and front elevations of homes from being screened behind a taller, opaque fence. -?- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 , Page 2 / Mr. Bednarz stated that the applicant must substantiate hardship and demonstrate that the variance would not be contrary to the intent of the ordinance. The applicant has included a letter for this purpose. The specific fmdings of fact that must be addressed are provided by State Statute and are listed in the staff report. John Dalos, 15672 Kiowa Street, explained that he is requesting to put a fence up surrounding his property. The fence would be constructed of aluminum and be five feet in height. He stated that it would be a very nice looking fence. He presented a picture before the Commission showing that the fence would follow the property line around the entire property. He mentioned that he's applied for a dog through his work, therefore the fence will add security for the public and also for the dog. He also mentioned that he is willing to go with a four-foot fence if that's the Commission's recommendation. Robert Tashinski, 15700 Kiowa Street NE, stated that he understands that the property owner should have the right to put up a fence if so desired, however he opposes the idea. He stated that the land is beautiful and a fence would only be an eye soar. He suggested the fence stay within all City ordinances and within the property line if the Commission decides to recommend approval. He mentioned that he does have pictures of the applicant cutting on his property, furthermore the applicant won't pay to have the property surveyed. / Mr. Dalos explained that when he was trying to find the property stakes the neighbor helped. He stated that to his knowledge he didn't cut any trees off Mr. Tashinski's property. He stated that prior to this incident there wasn't any negativity towards the fence. He mentioned that in the past his dog was caught in Mr. Tashinski's property, therefore having a fence would solve the problem. He also mentioned that to his knowledge Mr. Tashinski is opposed to any fence, not just a five-foot fence. Commissioner Kirchoff stated that he's trying to find the hardship. Mr. Dalos questioned the definition of a hardship. Mr. Bednarz stated what is classified as a hardship, referencing state statute. Commissioner Greenwald questioned the reason the applicant wouldn't put up a four-foot \\Tought iron fence. Mr. Dalos explained his reasoning. Mr. Bednarz stated that this issue is whether or not the fence should be allowed to be five feet. Commissioner Gamache stated that the Commission isn't denying Mr. Dalos a fence, but instead the extra foot. Mr. Dalos explained that his reasoning for the extra foot is mostly for stabilization. . i I -7- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 3 / Commissioner Gamache questioned the distance from the road to the fence. Mr. Dalos stated that it would be approximately 20 feet. Commissioner Greenwald questioned if a five-foot wrought iron fence were installed then the intent of the ordinance wouldn't be met. Mr. Bednarz explained that the issue of concern is whether or not there is a hardship. He stated that if the Commission doesn't agree with the ordinance then maybe it should be reviewed. Commissioner Greenwald questioned if the ordinance was written in regards to a fence that one wouldn't be able to see through. Acting Chair Daninger explained that the Commission needs to determine if there's a hardship in order to approve the request of a five-foot fence. Commissioner Greenwald stated that he doesn't have a problem with a five-foot, see through fence. Commissioner Gamache stated that if this request is approved, someone could come forth wanting an 8-foot, solid fence. He suggested the possibility of an amendment to the ordinance. Mr. Bednarz explained that it would take approximately 6-8 weeks to amend an ordinance. / Acting Chair Daninger stated that he's not aware of the history on the ordinance, therefore it isn't guaranteed that the ordinance would change if it were reviewed. Coinmissioner Greenwald questioned the process that takes place when amending an ordinance. Mr. Bednarz explained that an ordinance amendment would require Planning and Zoning and Council review. Amendments are sometimes initiated by a group of residents with a specific request. Commissioner Hedin questioned the applicant on whether or not he would prefer to move the fence back 40-feet or do a four-foot fence. Mr. Dalos stated that he would prefer to do a four-foot fence. Commissioner Hedin questioned Mr. Dalos ifhe would be willing to wait 6-8 weeks in the case that the ordinance would be amended. Mr. Dalos stated that that would be fine with him, however he would need to discuss it with his wife. Commissioner Hedin questioned the Commission on how they feel about the ordinance as written. He questioned the Commission if they would prefer to table the request and move forward with the amendment process. Commissioner Kirchoff stated that it wouldn't make a difference, since he wouldn't need a variance if the ordinance allowed a five-foot see through fence. -/0- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 4 Mr. Bednarz suggested the Commission make a recommendation based on the application. He stated that the Commission could also make comments regarding an amendment if so desired. Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No. R_, Denying the Variance Request for John Dalos to Increase the Fence Height within the Front Yard Setback from Four to Five Feet on Property Located at 1S672 Kiowa Street NW, however recommending that Ordinance No.8, Section 4.21 Fences and Walls be reviewed in regards to what the City allows in terms of height offences. Motion carried on as-ayes, O-nays, 2-absent (Squires and Falk) vote. Commissioner Greenwald questioned what would be wrong with Mr. Da10s installing a five-foot fence as long as it doesn't obstruct the view. Acting Chair Daninger stated that there might be a possibility to amend the Ordinance, since there are fences that are see through. He stated that the Ordinance would be reviewed in the future if the Council so desires. Mr. Bednarz stated that this item would come before the City Council at the June 4, 2002 City Council meeting. VARIANCE (02-04) - VARIANCE TO ORDINANCE NO.8, SECTION 6.02, MINIMUM DISTRICT PROVISIONS FOR REDUCTION OF SIDE YARD SETBACK FOR PROPOSED DETACHED ACCESSORY BUILDING LOCATED AT 1735148TH LANENW-RICHARD WAGNER, Mr. Bednarz explained that the applicant has requested that this item be tabled until the City has completed its review of the regulations concerning accessory structures, He suggested the item be tabled until the June 11, 2002 Planning & Zoning Commission meeting. Motion by Hedin, seconded by Greenwald, to table Variance (02-04) - Variance to Ordinance No.8, Section 6.02 Minimum District Provisions for the Reduction of Side Yard Setback for Proposed Detached Accessory Building Located at 173S 148th Lane NW until the June 11,2002 Planning & Zoning Commission meeting. Motion carried on as-ayes, O-nays, 2-absent (Squires and Falk) vote. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY AND TOWNHOUSE PROJECT TO BE KNOWN AS 'FOXBURGH CROSSING' LOCATED AT THE NORTHWEST CORNER OF HANSON BOULEVARD AND ANDOVER BOULEVARD - BOONE BUILDERS. Mr. Bednarz summarized the staff report. , -/1- @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, ? ANDOVER, MINNESOTA 55304 ? (763) 755-5100 FAX (763) 755-8923 ? WWW,CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administratort Will Neumeister, Community evelopment Director IJlrI,^- FROM: Courtney Bednarz, City Plannf SUBJECT: Consider "Foxburgh Crossing" Residential Sketch Plan/NW Comer of Hanson Boulevard & Andover Boulevard (Boone Builders) - Planning DATE: June 4, 2002 INTRODUCTION The City Council is asked to review a sketch plan for 'Foxburgh Crossing', an urban residential development containing 13 single family lots. This sketch has been revised to remove the previously proposed townhouses. DISCUSSION Planning Commission Recommendation The Planning Commission recommended that the sketch be revised to remove townhouses and move forward as a single family development. Park and Recreation Commission Recommendation The Park and Recreation Commission has reviewed this item and recommended that park dedication be paid for this project. Conformance with Local and Regional Plans and Ordinances The proposed site is designated Urban Residential Low Density in the Comprehensive Plan which carries a maximum density of four units per acre. The proposed project would have a density of2.08 units per acre. The property is currently zoned Single Family Suburban Residential (R-3) which carries a minimum lot size of 20,000 square feet. The property will need to be rezoned to Single Family Urban Residential (R-4) to allow the project to move forward. Access The proposed project would be provided access from Ibis Street NW. Four existing accesses to Andover Boulevard would be eliminated. A public street would be brought into the project and end in a cul-de-sac. The potential for access to be provided from Andover Boulevard was explored and found not to be a viable option for the following reasons: 1. The distance from the intersection of Andover and Hanson Boulevards would not meet spacing requirements. 2. Future improvements to Andover Boulevard may include a median that would extend past a potential access and restrict traffic movements to right-in, right-out only from the ' development. 3. It is desirable for traffic from the development to be controlled at the intersection ofIbis Street before entering Andover Boulevard to prevent gridlock at the intersection of Andover and Hanson boulevards. Lots All of the lots will meet the minimum requirements of the Single Family Urban Residential (R-4) Zoning District as illustrated in the table below: R-4 Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Lot 6 Lot 7 Lot 8 Lot 9 Lot 10 Lot 11 Lot 12 Lot 13 Min, , Lot 80 feee 80 80 80 88 80 80 80 80 88 80 80 80 96 . Width Lot 130 185 190 191 173 195 186 201 185 183 194 195 199 203 Deoth feet' Lot 11,400 14,851 15,192 15,372 13,783 27,274 21,461 27,605 19,569 14,874 15,505 15,782 16,115 19,627 Area sf leorner lots are required to be ten percent wider '140 feet for double frontage lots Double frontage lots Double frontage lots are prohibited unless one of the frontages faces an arterial street. Hanson Boulevard is the only arterial street adjacent to the proposed project. This means that the double frontage lots proposed along Andover Boulevard conflict with this provision of Ordinance 10. It is not possible to eliminate access to Andover Boulevard without creating the need for double frontage lots. Variances to this requirement will be needed for Lots 8-13. Su"oundmgproperti~ Surrounding properties have been developed with single family homes. The Nature's Run townhouse development will be located on the south side of Andover Boulevard. A Single Family Urban Residential (R-4) zoning district exists on the north side of Andover Boulevard. A Single Family Suburban District (R-3) exists on the south side of Andover Boulevard. The construction of 14Sth Lane for this project would cause the existing lot immediately north of the project area on the east side ofIbis Street to become a comer lot. Additional right of way is proposed on the north side of the future street to increase the side yard setback for the existing house. The distance between the curb of the future street and the north edge of the right-of-way 2 is approximately 26 feet. Comer lots that abut the front yards of other lots (with driveways) have I a side yard setback of35 feet. As proposed, the existing deck will have a setback of 14 feet from the property line and 40 feet from the curb. The house would have a setback of29 feet from the property line and 55 feet from the curb (see attached Neighboring Property Survey). It is recommended that a variance be granted for this property due to the fact that the additional right- of-way will provide a setback that is equivalent to many other comer lots in the City. Wetland Mitigation The plan indicates that a sedimentation pond will be created between the development and Hanson Boulevard to accommodate surface water runoff. Other Ordinances The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. ACTION REOUIRED The City Council is asked to informally advise the applicant on the potential for the proposed development. Attachments Location Map Sketch Plan (llxl7 in Packet) Neighboring Property Survey Planning and Zoning Commission Minutes Cc: Steve Boone, Boone Builders 6712 Bryant Avenue North, Brooklyn Center, MN 55430 3 - - Boone Builders Residential Sketch Plan u"v la.::v ~ Qi; ~ f:! ~ ..." I 14789 r--. to to to '" ~ ~ ~ ~ ~ ~ i!! ~ ~ :e 1969 1919 14789 f- '" Iii 14719 z 1970 z :J 14669 14652 1969 / 14520 '" ~ 1650 ~ 0 ~ III Z 0 CJ) z <( :c N Project Location Map W-Q-E . City of Andover -if. Planning Department _.~---- ----......~ \ ~au..u NV1d H013)lS 'lIf- ."J.xu u.,~::::: -: ....:::,--::.= Oil '1N3Wd013^30 N013! a~D aLlDWl Al _ ...-..-. __ IfU :HO~ .. \ ~a~ 0 'AII-*I ........,~.....-.-. ~~ ~ V.l0S3NNIW 'U3AOONV ~ """'''~''' .".. ~ ,~......, ~ I .. 'WY"I-.,1Itp/ ~NISSO~:J H~~n8XO,j ~ or- '! ,I I !lh!!! "l- d' !'!"., I '1!IQn t'~ i 'I hp'l :l g~ -I pp ~ ~ ~~ ~ t' Pld-I!, ~~~~ 'I '"0 'g , " &~~~ ~ ~~ ~~ ~ ~~~ ~ IL!!!!! ffi~g. " Iii' ~... ~....I Iii . ~ Ii 0 ~.. 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MAXIMUM SLOe.E DE 10 EERCENt fOR fOOU1'iiU 1~"4 r '" \ I \ I ~ ~, A \ , - r" I " 'i I!.,I,-,,~~: 'l \ , " T.P I.ou- j'%. - 0 ~. ,,'1 "$,$1 -- .J':;), l--.",~ -- ~_ !iH,Gt (- ~ - - - -- 44,CX) -.. - .. - - \J"\ -1: ~, 51 ~ ~ W ~ I I m,~ ~~~___ _~ :5: I u~ b W ~ ~~" e'''' ~ I- O;:'\\JL. ~ W ,Ul " -- ~ : w \~ ~ ~ ~d ~ ~ cf) 5 tfi a C() I I I!'>!..S , " 0' .;, ~ - dS ~,,'!. - .1 y' ~i 11\ .r-~ ~ V) d ~...~ ~ () <<\I) - LOT lB, BLOCK 1, PINEWOOO ESTATES 2ND ADOITION J ~~ _11_.... ""'" p,,"ol.--:l or Infarmallon pnl'OI6td by ~ ' henby to,ttly thot Ihlo O"'V'" WI prtptrod by .. .r ..-r ,./').~ ..., cUr-.;t .\OI,......ton. .-.:I thet Z _ . .,ly ...tatIrH LIIt'd C; Surveyor loI'der the h.... of tt\. It,,_ of Mlnrwut.. .... /" I Sunooyodtrr..tNI..-llIlL....of SEPTE~9ER It 93 -6 _ MlIton E. Hyland, Minn. e'lo NCI. 20262 Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 4 I Mr. Bednarz suggested the Commission make a recommendation based on the application. He stated that the Commission could also make comments regarding an amendment if so desired. Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No. R_, Denying the Variance Request for John Dalos to Increase the Fence Height within the Front Yard Setback from Four to Five Feet on Property Located at 15672 Kiowa Street NW, however recommending that Ordinance No.8, Section 4.21 Fences and Walls be reviewed in regards to what the City allows in tenns of height offences. Motion carried on as-ayes, O-nays, 2-absent (Squires and Falk) vote. Commissioner Greenwald questioned what would be wrong with Mr. Dalos installing a five-foot fence as long as it doesn't obstruct the view. Acting Chair Daninger stated that there might be a possibility to amend the Ordinance, since there are fences that are see through. He stated that the Ordinance would be reviewed in the future if the Council so desires. Mr. Bednarz stated that this item would come before the City Council at the June 4, 2002 City Council meeting. VARIANCE (02-04) - VARIANCE TO ORDINANCE NO.8, SECTION 6.02, MINIMUM DISTRICT PROVISIONS FOR REDUCTION OF SIDE YARD SETBACK FOR PROPOSED DETACHED ACCESSORY BUILDING LOCATED AT 1735148TH LANENW-RICHARD WAGNER. Mr. Bednarz explained that the applicant has requested that this item be tabled until the City has completed its review of the regulations concerning accessory structures. He suggested the item be tabled until the June 11, 2002 Planning & Zoning Commission meeting. Motion by Hedin, seconded by Greenwald, to table Variance (02-04) - Variance to Ordinance No.8, Section 6.02 Minimum District Provisions for the Reduction of Side Yard Setback for Proposed Detached Accessory Building Located at 1735 148th Lane NW until the June II, 2002 Planning & Zoning Commission meeting. Motion carried on as-ayes, O-nays, 2-absent (Squires and Falk) vote. .. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FORA SINGLE FAMILY AND TOWNHOUSE PROJECT TO BE KNOWN AS 'FOXBURGH CROSSING' LOCATED AT THE NORTHWEST CORNER OF HANSON BOULEVARD AND ANDOVER BOULEVARD - BOONE BUILDERS. Mr. Bednarz summarized the staff report. I -7- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 5 I Commissioner Greenwald questioned if option one would consist of 13 single-family lots. Mr. Bednarz stated that that is correct. Commissioner Greenwald questioned the number of homes in option two. Mr. Bednarz stated that option two would consist of 12 single-family homes, and four townhouse units. Mr. Bednarz explained that staff is recommending the property be rezoned from R-3 to R-4. He mentioned that the question between the two options is either the City would choose a PUD with option one consisting of more restrictions, or option two which would not allow the City to require additional improvements. Commissioner Greenwald questioned Mr. Bednarz on why staff feels that option one is a better fit. He questioned Mr. Bednarz on whether stafffeels if having more requirements will make a better development. Mr. Bednarz explained that with a PUD there is more of a guarantee, for example all lots would be sodded and irrigated. He mentioned that on the west side of Hanson Blvd. and 132nd Avenue there's a development that came up 12 years ago, however there is a varying degree of maintenance. Commissioner Hedin questioned if there is an illustration available without the twinhouse units. Mr. Bednarz explained how the development would look without the twinhouse units. Commissioner Kirchoff questioned ifthere would be an association to ensure that all lots would be maintained. Mr. Bednarz stated that there would be an association for the entire development. Commissioner Gamache questioned if the twinhouses would be for rent or owned. Commissioner Greenwald questioned what level of control the City would have at the time of building. Mr. Bednarz explained that when a PUD has been developed in the past, there has been an elevation approval required. Motion by Greenwald, seconded by Kirchoff, to open the public hearing at 7:44 p.m. Motion carried on as-ayes, O-nays, 2-absent (Squires and Falk) vote. The applicant Bill Gleason, stated that last time this the proposal included 35 detached town homes, however now that's decreased substantially. He stated that it was his understanding the neighbors didn't want to meet even though this was the Council's recommendation. He explained that he's trying to keep the costs down, therefore ifthe lots are bigger the houses become cheaper. He stated that he doesn't feel it's in the best interest of the neighborhood to have 80-foot lots. He mentioned that they feel this proposal would be a benefit to the City, since it could be bermed and landscaped. The twinhomes would help make the homes more affordable, furthermore they are nice / looking units. He explained that the twinhomes would be owned and not rented. There -/- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 6 I would be an association on the area that would make sure the properties are maintained. Finally, he mentioned that the lot square footage exceeds what is throughout the rest of the City. Carol Cooper, 1690 1 46th Avenue, stated that her property abuts the proposed development. She stated that the area residents still feel there are too many houses for the area. She stated that the lots should be more in tuned to what is in the surrounding area. She questioned if the property would still have to be rezoned. Mr. Bednarz stated that the property wouldn't have to be rezoned as multi-family, however it would need to be rezoned from R-3 to R-4. He explained that two twinhomes aren't considered multi- family, but instead apartments or condominiums are considered multi-family units. Ms. Cooper explained that the neighbors told the developer that they would be happy to look at a plan consisting of single-family homes, however they were never contacted. Dan Stay, 1668 146th Avenue NW, stated that he lives on Lot 12 of the Pinewoods Development. He thanked the builder for the most recent plan, since at one point it wasn't an option to build single-family homes on this land. He mentioned that he still believes it would be too many homes. He also mentioned that with this plan his property would back up to three different properties, therefore he requested his property back up to just one property. He suggested the City take their time in making a decision since the traffic levels will likely change once Natures Run and the school is completed. He stated that if the area were rezoned to R-4 it would be zoned the same as Pinewood Estates. He also suggested changing a few things to eliminate some of the homes, since it would likely be congested if developed the way it's presented. He mentioned that the Petersons on Lot 18 aren't happy with the proposal since there would be a road put in right next to their property line. He again suggested the City wait to see what happens in the next few months in terms ofthe traffic levels. Commissioner Greenwald questioned when Mr. Stay received the plan from builder. Mr. Stay stated that he received a letter a week ago from the City. Commissioner Greenwald questioned Mr. Stay on how many homes he feels is appropriate for the area. Mr. Stay suggested taking out either two or three homes to widen the lots, so there would be only one property backed up to his property line instead of three. Commissioner Greenwald questioned Mr. Stay on what the topography features are of his backyard. Mr. Stay explained that his lot goes into the woods approximately five feet on one side and about fifteen feet on the other side. He stated that he wants to keep as many trees as possible. Patty Stay, 1668 l46th Avenue, stated that she would like to see the area develop as single family. She stated that they aren't against development, however they are requesting the density be brought down. She mentioned that they are totally against thetwinhomes, -<]- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 7 I since it would only take away from the aesthetics of the neighborhood. She also mentioned that they didn't know anything about two different options. She stated that it would make more sense if this development didn't have all the restrictions since their development doesn't have the restrictions. Mr. Gleason stated that it was his understanding that the neighbors didn't want to meet. He stated that he is more than willing to meet with the neighbors to discuss the development. He mentioned that the goal is to put in better housing. It is possible to put in only single-family homes, however the houses may suffer since the lots are big. Commissioner Gamache questioned what would happen if the area remained in the R-3 zoning district. Mr. Gleason explained that R-3 zoning is a holding zone and sewer and water wouldn't be available. Commissioner Greenwald questioned the price range for the single-family homes. Mr. Gleason stated that the single-family homes would be in the $250,000 to $300,000 price range. He explained that there is a ratio that needs to be met, however the number of buyers in this price range is decreasing. Commissioner Kirchoff stated that to him the second option is the less favorable of the two. Mr. Gleason stated that he is willing to do strictly single-family homes, however option one would be a better project. Ms. Stay questioned ifthere would be multiple builders. Mr. Gleason stated that at this point this hasn't been decided. There was no further public input. Motion by Gamache, seconded by Hedin, to close the public hearing at 8:07 p.m. Motion carried on as-ayes, O-nays, 2-absent (Squires and Falk) vote. Commissioner Gamache questioned ifPinewood Estates is zoned R-4. Mr. Bednarz stated that that is correct. Acting Chair Daninger explained that the development went from originally having 35 single-family homes to 12 single-family homes. He stated that the area would probably be rezoned to R-4. He reminded the Commission that the PUD would have more restrictions, and ifit were decided to go with strictly single-family homes the twinhomes would be eliminated and the lots would be 80 feet wide. Mr. Bednarz stated that that is correct. Commissioner Hedin mentioned that regardless of either option the lots would need to be buildable lots. Mr. Bednarz stated that all of the lots are considered buildable. -10- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 8 \ Commissioner Greenwald questioned if all the single-family lots meet or exceed the minimum square feet requirements. Mr. Bednarz stated that all the single-family lots would meet the requirements for the R-4 zoning district. He explained that the only requirement they would be under is the width. Acting Chair Daninger questioned why one lot couldn't be eliminated in order to make all the lots 80 feet wide if the City were to go with option two. Commissioner Gamache questioned if a variance would be required on all the lots. Mr. Bednarz explained that a variance wouldn't be required if the development was built as a PUD. Commissioner Greenwald stated that he would rather see better homes than to reduce the lot size, since this would only improve the surrounding areas. Commissioner Hedin stated that he would like to see 80-foot lots. He mentioned that he believes the market will support one less lot. He also mentioned that he doesn't feel the City needs the twinhomes. Commissioner Gamache stated that he's comfortable with the proposal as presented with the two twinhomes. Commissioner Kirchoff questioned if lots one through five would have a fence. Commissioner Kirchoff stated that he likes the idea of having a PUD. Commissioner Hedin stated that he doesn't like the idea of a PUD and would like to see 80-foot lots. Commissioner Greenwald stated that he isn't in favor of the PUD and would like to see 70-foot lots. Acting Chair Daninger stated that he isn't in favor of a PUD and would like to see 80- foot lots. He mentioned that he would like to see the number of variances limited. Commissioner Greenwald mentioned concerns regarding the possibility that the homes could become high priced. Commissioner Greenwald stated that he would support the idea of 80- foot lots. Acting Chair Daninger stated that the majority of the Commission is in favor of 80- foot lots in an R-4 zoning district, with no PUD. . Mr. Bednarz stated that this item will come before the City Council at the June 4, 2002 City Council meeting. -/1- &J , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, ? ANDOVER, MINNESOTA 55304? (763) 755-5100 FAX (763) 755-8923 ? WWW,CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City AdministratoI'lt Will Nemneister, Community Development Director fA/~ FROM: Courtney Bednarz, City Plannl; SUBJECT: Consider Residential Sketch Plan/1444 - l61st Avenue NW (Mark Tibbetts) - Planning DATE: June 4, 2002 INTRODUCTION / The City Council is asked to review a sketch plan for an urban residential development containing 6 single family lots. The subject property is located at the southwest comer of 161 st Avenue NW and Crane Street NW. DISCUSSION This sketch was developed in conjunction with the Shady Oak Grove sketch plan that was reviewed by the Planning and Zoning Commission on April 9, 2002. The proposed sketch would bring a street connection into the property from Crane Street and have six lots positioned around a cul-de-sac as indicated in the attached sketch. Planning Commission Recommendation The Planning Commission recommended approval of the attached sketch as drawn. Park and Recreation Commission Recommendation The Park and Recreation Commission will review this item at an upcoming meeting. Conformance with Local and Regional Plans and Ordinances The proposed site is designated Urban Residential Low Density in the Comprehensive Plan. The property is currently zoned Single Family Rural Residential (R-l) which carries a . minimum lot size of 2.5 acres. The property will need to be rezoned to Single Family Urban / Residential (R- 4) to allow an urban residential development with utilities. , The property is located inside the Metropolitan Urban Service Area (MUSA) and utilities are available to serve the proposed development. Lots Double frontage lots are required to have a minimum lot depth of 140 feet. All corner lots are required to be ten percent wider than interior lots. As the table indicates, all of the lots will meet these requirements. Reouired Pro oosed Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Lot 6 Lot Depth!: 180 feet 140 feet 175 feet 142 feet 136 feet 156 feet 130 feet Lot Width2: 99 feet 82 feet 85 feet 85 feet 85 feet 106 feet 80 feet Lot Area: 15,534 feet 14,116 feet 23,020 feet 14,202 feet 14,547 feet 15,753 feet / 11 ,400 sf 1 Lot depth is measured by taking the average of three measures: one at each property line and one at the center of the lot. 2 Lot width is measured at the front yard setback line: 35 feet. Surrounding properties The property to the north and east is zoned Rural Residential (R-I) and contains single family homes. The property to the west is under review for a single family urban development containing 16 lots. The property to the south is nearly fully developed as a single family urban residential neighborhood. Other Ordinances The developer is also required to meet the following City Ordinances and all other applicable / ordinances: Ordinance No.8, the Zoning Ordinance 2 , , / Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Park and Recreation Commission Comments The Park and Recreation Commission will review this item at an upcoming meeting. ACTION REQUIRED / The City Council is asked to informally advise the applicant on adjustments to the proposed project to conform with local ordinances and review cliteria, Attachments Location Map Sketch Plan (11 x 17 in packet) Planning and Zoning Commission Minutes ~IIY submitted, o Y~ Cc: Mark Tibbetts, 1444 16151 Avenue NW 3 Mark Tibbetts Residential Sketch Plan 16526 16541 16425 16422 Cl :::i aJ Z 0 16289 CJ) Z <( I 16231 1947 1433 1657 16157 1487 1341 1101 1171 1055 161ST AVE 1422 1374 1181 , Project Location Map w~, s City of Andover -'{- Planning Department 4$ I I . I I I I PIN 1"32242J0004 I I SlE\lEN A.. At Qol(R'l'I. A. 0lJlS0iEt0 L PW<( '''3214ZJOOOe I - - - - - - - - - - . --z- .lOHHC.~KARDlA..SWl~ ----____1 .om om om om --------- ANOKA . 0 . I ~ - tr... \ '" ~ '2' trep' . JOlvool /_/ I I , i I 6' ~ . ~']l/l ",. ...... I 1 / ,"- - t I I / I I / / I i \ ~1C L!):W .1 A I 0- , 6 / \ l'-~ I '!1 . " " vP , --- .-' ...... .81 ...... f'0o ..... I ". I I ". I ..~'t~. ." I I - 0 II . 3 C -s-- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 9 , PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY DEVELOPMENT LOCATED AT 1444 161sT AVENUE NW - MARK TIBBETTS. Mr. Bednarz summarized the staff report. Motion by Greenwald, seconded by Gamache, to open the public hearing at 8:24 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. There was no public input. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 8:25 p,m. Motion carried on a 5-ayes, O-nays, 2-absent vote. Commissioner Kirchoff questioned ifthere will be a need for any variances on this project. Mr. Bednarz stated that there wouldn't be any variances necessary for this project. Commissioner Hedin mentioned that the proposal looks great and makes sense the way it's laid out. Commissioner Kirchoff agreed. The consensus among the Commission was that the sketch plan looks great, therefore there were no issues of concern. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY DEVELOPMENT LOCATED AT 16034 CROSSTOWN BOULEVARD NW- BRUEGGEMAN HOMES. Associate Planner D. Tyler McKay explained that the Commission is being asked to review a residential sketch plan for 'Constance Comers', a property located east of Burlington Northern and Santa Fe railway, South ofCSAH 20/16151 Avenue and west of Crosstown Boulevard. Ordinance 10, Section 6 outlines the requirements for sketch plan review. The Planning Commission is being asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies and possible modification necessary to secure approval of the plan. Submission of a sketch plan doesn't constitute formal filing of a plat. Mr. McKay stated that the project area is approximately 36.8 acres~ The proposed density conforms with the low-density land use designation from the Comprehensive Plan for the property, which allows up to 3 units per acre without PUD review. The property is zoned Single Family Rural. A rezoning to Single Family Urban would be necessary to bring the zoning into alignment with the Comprehensive Plan and to allow the project to move forward. Many of the lots border wetland mitigation areas, especially south of 1 60th Lane and west of Quince Street. Review by the Coon Creek Watershed -{, - @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cJ,ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrat~}~ Will Neumeister, Communi 'Development Director ~ FROM: D. Tyler Mckay, Associate Planner ~ SUBJECT: Residential Sketch Plan for 'Constance Comers', a single family development located at 16034 Crosstown Boulevard for Brueggeman Homes DATE: June 4th, 2002 INTRODUCTION The Mayor and Council Members are asked to review a residential sketch plan for 'Constance Comers', a property located east of Burlington Northern and Santa Fe railway, South ofCSAH 20/16151 avenue and west of Crosstown Boulevard. Review Criteria Ordinance 10, Section 6 outlines the requirements for sketch plan review. The City Council is asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies and possible modification necessary to secure approval of the plan. Submission of a sketch plan does not constitute formal filing of a plat. DISCUSSION Conformance with Local and Regional Plans and Ordinances The project area is approximately 36.8 acres. The proposed density (1.17 units per acre) conforms with the low density land use designation from the Comprehensive Plan for the property which allows up to 3 units per acre without PUD review. The property is zoned Single Family Rural (R-l). A rezoning to Single Family Urban (R-4) will be necessary to bring the zoning into alignment with the Comprehensive Plan and to allow the project to move forward. Many of the lots border wetland mitigation areas, especially south of 160th Lane and west of Quince Street. Review by the Coon Creek Watershed Management Organization will determine whether this development proposal is feasible. 1 . / The purpose of outlot A at the northeast comer of the sketch plan is to allow the existing Church to meet minimum setback requirements should it decide to expand. Outlot B at the southwest comer of the sketch plan will also be combined with adjacent property to the south of it. Both of these properties must become a part ofthe plat before this can move through the preliminary plat phase. The applicant does not plan on creating these outlots unless the adjacent property owners wish to purchase them. A covenant will then be necessary to ensure this takes place. Although a majority of the lot sizes and arrangements conform to the R-4 requirements there are two properties which are questionable. The cul-de-sac on the southwest comer ofthe sketch plan may need to be shortened in order to allow lots 22 and 23 to meet the minimum depth requirements of 130 feet before the preliminary plat phase. The property is located inside the Metropolitan Urban Service Area (MUSA). Utilities will need to be extended to serve the proposed development. Access Access to the development would be provided from Crosstown Boulevard, 16151 A venue and Sycamore Street by way of Crosstown Boulevard. The sketch indicates a curvilinear 60 foot wide street that begins on Crosstown Boulevard and ends at 16151 Avenue. A planting plan which will provide buffering of the residential area from the county road will be necessary with the preliminary plat. Otlter Ordinances The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination witlt otlter Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LOU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Park and Recreation Commission Comments I The Park and Recreation Commission will review this item at an upcoming meeting. 2 Planning and Zoning Committee Recommendation The Planning Commission unanimously recommended approval to the residential sketch plan for 'Constance Comers'. The Commissioners recommended an examination of moving the cul-de- sac clockwise towards the east while making allowances for the wetland buffer. They also recommended looking into the possibility of moving the Sycamore Street access on County Road 20 to the east because of the railroad tracks. ACTION REOUESTED Staff is recommending approval of the residential sketch plan for 'Constance Comers'. Attachments Location Map Sketch Plan (11x17 in packet) Public Notice Planning Commission Minutes Respectfully submitted, -~ D. Tyler Mckay Cc: Bruegggeman Homes, 3564 Rollingview Drive. 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City of Andover Planning Department -tf- ~ ~ () ~"ent"""; CURRENT RESIDENT CURRENT RESIDENT CURRENT RESIDENT 971 161ST AVE 903 161ST AVE 741 CONSTANCE BLVD -\NDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 +3224140002 143224140001 133224230006 CURRENT RESIDENT CURRENT RESIDENT CURRENT RESIDENT 1055 161ST AVE 759 CONSTANCE BLVD 16110 WARD LAKE DR ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 143224130004 133224230005 143224140004 CURRENT RESIDENT CURRENT RESIDENT CURRENT RESIDENT 680 CONSTANCE BLVD 16034 CROSSTOWN BLVD 16019 CROSSTOWN BLVD ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 133224320002 143224410006 133224320003 CURRENT RESIDENT CURRENT RESIDENT CURRENT RESIDENT 15975 CROSSTOWN BLVD 15845 SYCAMORE ST 15827 CROSSTOWN BLVD ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 133224320005 143224440022 133224330001 CURRENT RESIDENT CURRENT RESIDENT UNITED PENTECOSTAL 15850 SYCAMORE ST 15890 SYCAMORE ST CHURCH ANDOVER, MN 55304 ANDOVER, MN 55304 16060 CROSSTOWN BLVD 143224440009 143224440025 ANDOVER, MN 55304 . -- -- ... - - - . - )- CITY of ANDOVER 1685 CROSSTOWN BOULEVARO NW,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 NOTICE OF PUBLIC HEARING CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, May 141\ 2002 at Andover City Hall, 1685 Crosstown Blvd NW, Andover, Minnesota to review a Residential Sketch Plan for a single family development located at 16034 Crosstown Boulevard NW for Bruggeman Homes, on property legally described as follows; The northeast quarter of the southeast quarter, except the north 208 feet of the east 520 feet thereof, Section 14, Township 32, Range 24, Anoka County, Minnesota. All written and verbal comments will be received at that time and location. A copy of the proposed application will be available for review prior to the meeting at City Hall. Please contact D. Tyler Mckay, Associate Planner with any questions at (763) 767-5142. Publication Dates: May 3, 2002 May 10, 2002 ~6- IKETCH PLAN 0\ ~ CONSTANCE CORNER~ ~ I , .....,..... Ii -. ~--1 I i B 1-/' ~ : I~- : of 3: " " -' " - l j I ~ -- , 1 . l<. ~ I ~ . . ~ ~ . >- . . z . j 1 . ~ , (f) . ~ I a . . . z .. . ~ !II z ! ._ a:: ~ W.I il t i 1 o. i z. ~ zl '/ ~1 1 .. (:l ~ ~ . -;~ 5 l =:l Y co ~ t - i )\ 1 1 I . I ~ ~ , J I . .I 1 -- i I ~ \ " N 8E1~i56.W J .. 'S. L.In. 0' th. ~tl/4 01 tII. :5t1/4 ~s.c.l". 1.32,"'24 I JDM.~~ . VAAIAHCE REQUIRED TO 8<CEEO i MAX CUL-DE-SAC lENGTH. '" I ..." ,N.. Compuwr-e;\~\o.q\OI-i<4O\O'-ioWl..."'9 - ] Caine .t A..ssocia.tes Land SU1TC!,Orl tllnOycriylh:ttlil...,.,,~orfW;ri_fn!IIIl'1III A Subl!lidiary ot NIX - Xuuaisto. Ltd. lI7"'rt\llOw",dhcI:~lIldltmtlntlhlf 1321 hdc:rrv Db-d. Suite 1101 ~16wls.-..,.",*"'lmfllhSlatllat ~ B-.m I.a.b, Kl..z1II..MJ~ -- 6630. ...C ~tl'2lXl2 I"'I'*'- Jof,""II.~"'~Ho.I=l ... hx'l'A 4Io4-llDOf ~"""1"2IXIl -7- . Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 9 PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY DEVELOPMENT LOCATED AT 1444 161sT A VENUE NW - MARK TIBBETTS. Mr. Bednarz summarized the staff report. Motion by Greenwald, seconded by Gamache, to open the public hearing at 8:24 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. There was no public input. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 8:25 p.m. Motion carried on a 5-ayes, O-nays, 2-absent vote. Commissioner Kirchoff questioned ifthere will be a need for any variances on this project. Mr. Bednarz stated that there wouldn't be any variances necessary for this project. Commissioner Hedin mentioned that the proposal looks great and makes sense the way it's laid out. Commissioner Kirchoff agreed. The consensus among the Commission was that the sketch plan looks great, therefore there were no issues of concern. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY DEVELOPMENT LOCATED AT 16034 CROSSTOWN BOULEVARD NW- BRUEGGEMAN HOMES. Associate Planner D. Tyler McKay explained that the Commission is being asked to review a residential sketch plan for' Constance Comers', a property located east of Burlington Northern and Santa Fe railway, South ofCSAH 20/161st Avenue and west of Crosstown Boulevard. Ordinance 10, Section 6 outlines the requirements for sketch plan review. The Planning Commission is being asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies and possible modification necessary to secure approval of the plan. Submission of a sketch plan doesn't constitute formal filing of a plat. Mr. McKay stated that the project area is approximately 36.8 acres. The proposed density conforms with the low-density land use designation from the Comprehensive Plan for the property, which allows up to 3 units per acre without PUD review. The property is zoned Single Family Rural. A rezoning to Single Family Urban would be necessary to bring the zoning into alignment with the Comprehensive Plan and to allow the project to move forward. Many of the lots border wetland mitigation areas, especially / south of 160th Lane and west of Quince Street. Review by the Coon Creek Watershed -1'- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 10 / Management Organization would determine whether this development proposal is feasible. The purpose of outlot A at the northeast comer of the sketch plan is to allow the existing Church to meet minimum setback requirements should it decide to expand. Outlot B at the southwest comer of the sketch plan will also be combined with adjacent property to the south of it. Both of these properties must become party to the plat before this can move through the preliminary plat phase. The applicant doesn't plan on creating these outlots unless the adjacent property owners wish to purchase them. A covenant would then be necessary to ensure this takes place. Mr. McKay stated that although the majority of the lot sizes and arrangements conform to the R-4 requirements there are two properties that are questionable. The cul-de-sac on the southwest comer of the sketch plan may need to be shortened in order to allow lots 22 and 23 to meet the minimum depth requirements of 130 feet before the preliminary plat phase. The property is located inside the MUSA line. Utilities would need to be established to serve the proposed development. Access to the development would be provided from Crosstown Boulevard, 161 st Avenue and Sycamore Street by way of Crosstown Boulevard. The sketch indicates a curvilinear 6O-foot wide street that begins on Crosstown Boulevard and ends at 161 st Avenue. A planting plan, which would provide buffering of the residential area from the county road would be necessary with the preliminary plat. The developer would also be required to meet all applicable ordinances, and would be responsible to meet all necessary permits. Commissioner Hedin questioned if there would be an outlot on the southwest comer. Mr. McKay stated that once it's completed there wouldn't be an outlot. Commissioner Hedin questioned how the fire department feels about the length of the cul-de-sac. Mr. McKay stated that they did have concerns, however they didn't make any formal statement. Mr. Bednarz explained that Sycamore would be a temporary cul- de-sac. Commissioner Greenwald questioned clarification on the NE comer in regards to the church. Mr. McKay went on to explain that the church has mentioned the possibility of purchasing some property, however it's up in the air at this time (the developer is interested in selling the property to them). Commissioner Hedin questioned ifthis would change the location of the lots. Mr. McKay stated that that is correct. Commissioner Kirchoff questioned if the county highway department has reviewed the plan and given any input regarding the access on Sycamore, especially since it's so close to the railroad tracks. Mr. McKay stated that a few weeks ago a sketch plan was sent to the county, however there's been no response as of today. , ~r- Regular Andover Planning and Zoning Commission Meeting Minutes - May J 4, 2002 Page J J Motion by Kirchoff, seconded by Greenwald, to open the public hearing at 8:35 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. The applicant Greg Schlink, clarified on outlot B that where the road forms the cul-de- sac, an encroachment is created. He mentioned that they are discussing with the property owners the option of exchanging property. Commissioner Hedin questioned if the property owners are receptive to the idea of exchanging property. Mr. Schlink stated that they haven't come to an agreement yet, however the option is currently being discussed. Lee , from Ham Lake (no address stated), stated that it would be possible to get sufficient size houses on Lots 22 and 23, since at the most narrowest point the lots would be 45 feet deep. The house pad would be 65 feet wide and 50 feet deep. The minimum size house would be 2,500 square feet, however they don't feel the lot size would be a problem. Commissioner Hedin questioned if they tend to find more expensive homes on smaller lots or larger lots. Mr. Schlink stated that typically more expensive homes are found on larger lots. Mr. _ (Lee) stated that the existing Sycamore Street ends at a dead end, which is 800 feet from the intersection to the south. He explained that they would be adding 300 feet to the 800 feet. He mentioned that the reason they are requesting a variance is because they border the railroad tracks and a wetland, therefore there is no place for the street to extend. Commissioner Hedin questioned if the cul-de-sac would be 1,100 feet in length. Mr. _ (Lee) stated that that is correct. Commissioner Kirchoff questioned if Lots 22 and 23 would require a variance since they would have a smaller building pad. Mr. McKay stated that the lot width would require a variance, however the buildable space is fine. Commissioner Gamache questioned if Sycamore Street could be swung out clockwise. Mr. McKay stated that it has been suggested, however he was unsure as to whether or not it's possible. Commissioner Kirchoff agreed with the idea of turning it clockwise. Shari , 15890 Sycamore St., explained that their property is the property the developer wants to be exchanged. She stated that they aren't sure if they want to make the exchange or not, since they want to keep their privacy. She questioned if it would be possible to curve the road and use some of the land instead of putting houses on all three lots (Lots 22, 23, and 24). -16- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 12 Stan Carlson, 680 Constance Blvd., questioned if they plan to put in sewer and water in the area. Mr. Bednarz stated that that is correct. Mr. Carlson questioned how his taxes would be affected and whether or not there would be any assessments. Mr. Bednarz explained that the Anoka County Accessor determines the value, however because your property is outside the MUSA line there is no reason to believe they would value your property any different than what it is now. Gary Cider, 15955 Crosstown Blvd., questioned if there has ever been any talk of a fire station going in next to his property. Acting Chair Daninger suggested Mr. Cider discuss this with staff at another time. Judy Carlson, 680 Constance Blvd., questioned what type of homes they plan to develop. Mr. McKay stated that at this time there aren't any twinhomes in the plan, only single- family homes. Ms. Carlson questioned how many single-family homes would be developed. Mr. McKay stated that the plan consists of 43 single-family homes. Ms. Carlson questioned if it would bring down the value of her property. Mr. McKay stated that it shouldn't bring down the value of her property. I There was no further public input. Motion by Hedin, seconded by Gamache, to close the public hearing at 8:54 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. Commissioner Gamache stated that he would like to explore the idea of moving the cul- de-sac clockwise towards the east. Commissioner Kirchoff agreed, however stated that it could be limited because of the wetlands to the east. He suggested stafflook at where Sycamore Street comes out onto County Road 20. He suggested stafflook into the possibility of moving the access to the east because of the railroad tracks. Commissioner Hedin stated that he has no problem with the location of the cul-de-sac. He stated that it would be in the best interest if the property owner and the developer could agree to swap land. Commissioner Greenwald suggested there be something in writing from the fire department regarding the length ofthe cul-de-sac. Mr. McKay stated that he would receive something in writing from the fire department, before this proceeds to City Council. Mr. Bednarz stated that this item will come before the Council at the June 4, 2002 City I Council meeting. -;;- @ CITY OF ANDOVER ; 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato( FROM: Will Neumeister, Community Development Director WA- SUBJECT: Lot Split (02-03) with variances to minimum lot width for property without address located immediately south of 13503 Crooked Lake Boulevard east of the intersection of 135th Circle and Crooked Lake Boulevard (Lot 3, Auditor's Subdivision No. 137). DATE: June 4, 2002 INTRODUCTION City Council is asked to review the lot split and variance request of John Stahnke to split the vacant lot immediately south of 13503 Crooked Lake Boulevard east of the intersection of 135th Circle and Crooked Lake Boulevard, legally described as Lot 3, Auditor's Subdivision No. 137. Variances are requested to the minimum lot width requirements of Ordinance 8 (Section 6.02). The current zoning of the property is R-4, Single Family Urban. , DISCUSSION Mr. Stahnke is requesting a split of the current property, which has a width of 154.45 feet, into two urban residential lots. The proposed lots would have a width of 77.22 feet for Tract A and 77.23 feet for Tract B. The minimum lot frontage for the R-4 zoning district is 80 feet. Ordinance No. 10 (Section 17) provides the procedure for reviewing variance requests. Sewer and water stubs have been constructed for two lots on this property. The applicant must petition for City sewer and water services. Staff asked Mr. Stahnke to contact his neighbors to the North and South to determine their interest of selling him the additional land that would be needed to meet the minimum lot width requirements (letter attached), both have expressed no interest in selling any portion of their land. A County ditch easement, 40 feet wide, used to divide the property, but has since been vacated as of February 7, 2002. Attached is a letter from the Anoka County Attorney's Office confirming the vacation of easement along with a resolution. The City Engineer has asked that the existing pipe be removed prior to issuance of a building permit. Conditions of approval Applicant must provide the following: . Soil borings to establish buildability before building permit is issued. . Remove existing pipe before building permit is issued. . Establish lO-foot easement in front and back, and 5-foot easement on the sides of both properties to preserve 100-year flood plain (easements will need to be recorded as a separate document). Attachments . Resolution . Site Location Map . Copy of plat (showing vacated easement) . Vacation of easement -letter from Anoka County . Property survey . Letter from applicant . Ordinance 10, Section 17 . Labels . Planning and Zoning Commission minutes . Letter from applicant's real estate agent dated May 30, 2002 Planning and Zoning Commission Recommendation The Planning and Zoning Commission unanimously (5-0) recommended approval of the lot split subject to the conditions listed above. / ACTION REOUESTED The staff recommends the City Council approve the lot split. Please note the letter of objection (dated May 30, 2002) from the property owner's agent regarding the removal of the storm sewer pipe. Respectfully submitted, k//~/ Ak~/'~ Will Neumeister Cc: John Stahnke 12208 Thrush St. NW Coon Rapids, MN 55448 ~ -t;..- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLTION APPROVING THE LOT SPLIT REQUEST FOR JOHN STAHNKE TO SPLIT AN URBAN RESIDENTIAL LOT INTO TWO URBAN RESIDENTIAL LOTS WITH VARIANCES TO THE MINIMUM LOT WIDTH OF THE SINGLE FAMILY URBAN RESIDENTIAL (R-4) ZONING DISTRICT. The property to be divided into two single family residential lots is legally described as: Lot 3, Auditor's Subdivision No. 137, Anoka County, Minnesota. WHEREAS, John Stahnke has requested approval of a lot split to subdivide an urban residential property into two urban residential lots; and WHEREAS, the Planning and Zoning Commission has reviewed and request and has determined that said request meets the criteria of Ordinance No.8 and 10; and WHEREAS, the Planning and Zoning Commission and City Council find that there are findings to support variances to minimum lot width of the Single Family Urban Zoning District (R-4) as listed below: 1. The property was described as 165 +/- feet wide on Auditors Subdivision 137. The actual width of the property is only 154.45 feet. 2. Sewer and water stubs have been constructed for two lots to serve this property. WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held pursuant to state statutes; and WHEREAS, the City Council finds that the lot split request is not detrimental to the surrounding neighborhood. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: I. Soil borings are conducted to establish buildability prior to issuance of a building permit. -3- 2. The current pipe that exists from the vacated county ditch easement is removed prior to the issuance of the release of the resolution approving this lot split. The applicant must hire a licensed contractor and obtain a permit from the City Building Official prior to removal of the pipe. The City Engineer must inspect the removal and capping of the pipe at both ends prior to backfilling of the trench. 3. The applicant must petition for City sewer and water services. 4. Establish (by separate document) ten-foot easements along both the front and rear yards, and five-foot easements along the side yards of both properties. 5. Establish (by separate document) an easement to protect the 100 year flood plain along the rear of the property. 6. Payment ofa $1,700 park dedication fee. 7. Payment ofa $412 trail fee. Adopted by the City Council of the City of Andover on this day of ,2002. CITY OF ANDOVER Mike Gamache, Mayor ATTEST: Victoria V olk, City Clerk -4- John Stahnke Homes Lot Split '> ~~~.T:::Jt;I':::-::"],::::::=-'\?<'~'OO7.-A"- "'20 127351 "I "l 'I 2"'~/ '025 02 ~ 1:- y;~">JY~ ~ 1u''';L139''I'''~2,\ ~ ~ "010 ,,'THLN 3015 01 ~ i:i i! ! 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Jim Hughes Greenwell Really 2916 132nd Ave NW Coon Rapids MN 55448 RE: Request to Vacate Easement Dear Mr. Hughes: I am writing in regards to your request that the County of Anoka vacate an easement that it has over Lot 3, Auditors Sub, No. 137 (PIN 33-23-24-43-0001), Please be advised that at its February 4th meeting, the Public Works Committee of the Anoka County Board approved the adoption of a resolution authorizing the release/extinguishment of the County easement. This matter will now go before the full County Board at its regularly scheduled meeting on February 12, 2002, Attached please find a copy of the Resolution and legal description that was approved by the Public Works Committee, In addition, please review the legal description which is attached to the Resolution, In reviewing the abstract that you provided, I noted the deed by which your clients, the I Sheppard's acquired title to the property omitted a "call". Please note that I have used the legal description from the deed whereby the Sheppard's predecessor in interest acquired title. See entry No, 107 of the abstract and Document No. 166702, a copy of which is enclosed herein, For comparison pLirposes I have also enclosed a copy of Document No, 204783, which is the deed whereby Henry and Elaine Sheppard acquired title. It is my understanding that you have an agreement with Jon Olson, Division Manager of Public Services, which provides that you will be paying $100.00 for the release of the easement. I would be appreciative if you could forward a check for $100.00 to me at the ahove address. The check should be made payable to the Anoka County Treasurer. I would be appreciative if you could also make arrangements to come in and pick up the abstract which you had previously,delivered to me. If you have any questions, please do not hesitate to contact me at (763) 323-5668. ','. Sincerely, . "', ~ .) ( i ' -\- '_.~ _.__ -'"_.,,.'-"-~ .~ \... 'l.':' " Dan Klint Assistant.Anoka County Attorney DAKfa. Enclosure(s) cc: Jon Olson Mike Kelly , - Aflirmative Action I Equal Opportunity Employer -7- , , ) RESOLUTION AUTHORIZING CONVEYANCE TO RELEASE/EXTINGUISH EASEMENT WHEREAS, Henry F. Sheppard and Elaine Arm Sheppard. (hereinafter "Sheppards") are the owners of certain real property situated in the City of Andover, County of Anoka, State of Minnesota, which property is legally described in Exhibit A, which is attached hereto and incorporated herein by reference (hereinafter "Property"); and WHEREAS, by an instrument of conveyance dated January 13, 1956, which was filed in the office of the Anoka County Recorder as Document No. 176521 (hereinafter "Conveyance Document"), the State of Minnesota conveyed certain. dam, control works and flowage easements ( hereinafter collectively referred to as "easements") to Anoka County (hereinafter "County"); and WHEREAS, a portion of the easements encumbers the Property; and WHEREAS. the County has not used the rights described in the Conveyance Document for a significant period of time and does not have a present and/or future need for the rights granted by the Conveyance Document; and WHEREAS, the Sheppards' have requested that the County relinquish any and all rights granted by Conveyance Document so that the Property can be developed. NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners hereby approves, authorizes and directs the Anoka County Board Chair and Anoka County Administrator to execute the necessary documents to extinguish/release any interest that the County may have iIi the Property arising from the Conveyance Document. (' 1:\CIV\DK\RESOLUTI\sheppard-request-ca- I.31,wpd l11 b?- .f}- ., -3'- .. .. ~ .. ... " eo .- ~ : =~.I a: o .!:!.. W . l'"lj 0 > ~i :Iii!; ill 8 0 , r ,41. . > ~ 0 I ~, - q~1 w ;:; ~ l ~ Illl"j' 0 0= lL. I ...! W 8;: 0 I i14J .u cr: ~ fa ~ ~ Itll' "I - I ",l'sJ j : U ~d~l' ~ I II ~ ;I~! , j I __... .. I H I - " ~ . Ih:t,,,,, ~I I' I : f'll .";;: I _ .hlll i I . /'" ~ I ~---- ~ " ~ ! ~ ... ,f . . , . . . . 'I ~ ~ S " .. ' ~ El' 0, ... .::1 . .' ,.. " I I- ...... - - ~ I " -I . I. _-- -..... " . ~::t I l!: " ", - il "Ij" . ... _- .... ~ - I: _~-_h_____--~"'-- ." _.,.- '<. 'E if I _ - - - ~ .4 ~ ; _m_____.,,",: ~ I i~!i' ----------,~ ..." '!lEt I ______n__'!'.P--__. I ~; ,! _,,,'It. __ -- I~"" _ . ----' I ., ~ I ~ Jri ~ ~ ~J' () a: .. 'i;! . ~ /.-- ~ ~ f n' ~ a:.... ....,0: ~ ;: .,~ / ~ ",~I" ,,\ ~h!. ~ _.','~, '--j" !)------ --, E::"~ ~ ;t \ i ~jf I '" " \ , ",9~ Ii t \ :; j:i;i I ...1 l''' \ ....:. j Jr.:..: I ~ * '\ ~ ..-:~~ S 1',-' I '... "",- .~ ......-----! -<. ..:'. IlI'l ~...- ~ .. ~ 0 I '" ~ ~ ~) ~ ~ /..--~...l ~. ~ ,..._..,.... '...____-------............, l..: /' \ 11-"& , . ~ / ... " " j-..... \ ~ ~ " - ~, ,~, \,J ~ - ~ ,- VYi" '.:t . ~ ~ ~ ~ . ~ _. ';t . or-=- ~ ~ i --D~-:::-~ _____----- ---~---------_... i~"" ------ 1 t. ~ lit :l:t \J'I. ~ "l: .. :i ~ . . . ~ U) ~ :0- W \ I I . ~ :::::E . 'I - ~_~zu. -:' ~ ~ O"S~II o .".- - :c '10 ~! .Ir_ C"~ ~ -, ~ .. .. Z. .. . C'" :z:: '''.", ~..-~ ~ ce:-: c:.. ... ,I-, __"_ !II' .. ,'0" 10 - 3)1'0'1 ' - ' 03)100\10 'A Z' 10. .. ~'Io "~ :c O' ., _.q- / Resolution #2002-PW07 Exhibit A Page 2 EXHIBIT A That part of the South half of the Southeast Quarter (SY2 of SEtA) of Section Thirty-three (33), Township Thirty-two (32), Range Twenty-four (24) that is described as follows: Commencing at a point on the West line of the said South half (SI/2) of the Southeast Quarter (SEtA) which point is distant Seventy (70) rods North from the Southwest corner of the said South Half of the Southeast Quarter (SY2 of SEtA) and proceeding thence East and parallel to the South line of the said South half of Southeast Quarter (SY2 of SEIA) to the center line of Coon Creek, so- called, a natural waterway and proceeding thence North along said center line to the. North line of the said South Half of Southeast Quarter (SY2 of SEtA) and I proceeding thence west on said North line to the Northwest corner of the said South half of Southeast Quarter (SY2 of SEtA) and proceeding thence South on the West line of the said South half of Southeast Quarter (SY2 of SEtA) to the point of commencement herein. ",. i' ", " I'. ;,' I I L I ,Ii I, :! ~!" I: ;',i , , \.) \ .-( " : 'I; I ,~ .::. ,',-, , . ,\I ',it 1,"r. .,1'.; ,n. ,:1., '. 1, . . . ~. ('. ,1 '1., ~ .1: I". i .',., ~: .' l ; 1 j , ~/()-' . ,I " :.., .....1 MAY-eS-e2 WED 02:21 PM SCI=HOMES 612767::>611 p.e2 J.SJR.,INC. dba: John Stahlk8 Homes 12208 l'hnlsh $, NW H Coon RApid." MN 55118 Phon. 612-396-6479 FIx 763-767-5611 May 08, 2002 City of Andover 1685 CrosstOml Blvd NW Andover, MN 55304 To whom it may concern, On 5-6-02 and 5-7-02, a representative of my company spoke to the residents whose property borders the parcel in question, directly to the north and to the south, about possibly selling six feet of either oftheir properties which border the parcel I am attempting to split. The resident directly to the south, identified 8S Shawn Swenson, of 13453 Crooked Lake Blvd NW, stated that he was not interested in selling any of ills property, including the six feet on his northern border. The resident directly to the north, identified as Kathleen Junker, of] 3503 Crooked Lake Blvd NW, also stated that she was not interested in selling any of her property, including the six feet on her southern border. Both residents have signed a handwritten statement, indicating their intentions, copies of which will be provided with this letter. sm~ a?~ J,S,JR., JNCJJohn Stahnke Homes I -11- MAY 08 2002 13:58 6127675611 PAGE. 02 / SECTION 17. VARIANCES. 17.01 Hardshin. The Council may grant a variance from the requirements of this Ordinance as to specific tracts ofland where it is shown that by reason of topography or other physical conditions strict compliance with these requirements could cause an exceptional and undue hardship to the enjoyment of a substantial property right; provided, that a variance may be granted only if the variance does not adversely affect the adjacent property owners and Comprehensive Development Plan or the spirit and intent of this Ordinance, (IOC,10-17-78) 17.02 Procedure. Written application for a variance shall be filed with the Clerk, and shall State fully all facts relied upon by the applicant. The application shall be supplemented with maps, plans or other data which may aid in an analysis ofthe matter, The application shall be referred to the Planning Commission for its recommendation and report to the CounciL 17.03 Council Action. No variance shall be granted by the Council unless it shall have received the affirmative vote of a majority of the full CounciL SECTION 18. VIOLATION AND PENAL TV. Any person, form or corporation violating any of the provisions of this Ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be punished as defined by State Law, (lOC,10-17-78) The platting, replatting, subdividing or conveyance of land not in accordance with the requirements of this Ordinance may be enforced by mandamus, injunction, or any other appropriate remedy in any court of competent jurisdiction, SECTION 19. REPEAL, All Ordinances or portions thereof in conflict with the provisions of this Ordinance are hereby repealed. SECTION 20. EFFECTIVE DATE. This Ordinance shall take effect and be in force from and after its passage and publication, Passed by the Council this 15th day of Febmary. 1972. /s/ Lou Appleby CHAIRMAN ATTEST: /s/ Mary L West CLERK Amended thru 10Z, 9-16-97 Amended thru 10AA, 3-4-98; IOBB, 8-4-98; lOCC, 4-20-99; 10DD, 8-3-99 32 -(2. - Current Resident Current Resident Current Resident 13540 Crooked Lake Blvd. 13574 Hidden Creek Dr. 13526 Crooked Lake Blvd. lover, MN 55304 Andover, MN 55304 Andover, MN 55304 / Current Resident Current Resident Current Resident 2828 135th LN. 13564 Hidden Creek Dr. 13611 Bittersweet St Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 2825 135th Cir. 2833 135th Cir. 2815 135th Cir. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 13554 Hidden Creek Dr. 13503 Crooked Lake Blvd. 13544 Hidden Creek Dr. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 13532 Hidden Creek Dr. 2836 135th Cir. 2816 135th Cir. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 2834 135th Cir. 13606 Bittersweet St RR 1 Box 159A Andover, MN 55304 Andover, MN 55304 Sandstone, MN 55072 Current Resident Current Resident Current Resident 2811 135th Ave. 2823 135th Ave. 2835 135th Ave. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 2715 134th LN. 13606 Bittersweet St 2735 134th LN. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 13453 Crooked Lake Blvd. 13500 Hidden Creek Dr. 2820 135th Ave. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 .Tent Resident Current Resident Current Resident 2705 134th LN. 13563 Crooked Lake Blvd. 2725 134th LN. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 -(3- Current Resident Current Resident Current Resident 2747 134th LN. 13443 Crooked Lake Blvd. 2837 135th LN. J wer, MN 55304 Andover, MN 55304 Andover, MN 55304 -/1- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 13 / PUBLIC HEARING: LOT SPLIT (02-03) WITH VARIANCES TO MINIMUM LOT WIDTH FOR PROPERTY WITHOUT ADDRESS LOCATED IMMEDIATELY SOUTH OF 13503 CROOKED LAKE BOULEVARD EAST OF THE INTERSECTION OF 135TH CIRCLE AND CROOKED LAKE BOULEVARD (PARCEL ID 33-32-24-43-0001) - JOHN STAHNKE HOMES. Mr. Bednarz explained that the Commission is being asked to review the lot split and variance request of John Stahnke to split the vacant lot immediately south of 13503 Circle and Crooked Lake Boulevard east of the intersection of 135th Circle and Crooked Lake Boulevard. A variance is requested to the minimum lot width requirements of Ordinance 8, Section 6.02. The current zoning of the property is R-4, Single Family Urban. Mr. Bednarz stated that Mr. Stahnke is requesting to split the current property, with a width of 154.45 feet, into two urban residential lots with a width of77.22 feet for Tract A and 77.23 feet for Tract B. The minimum lot frontage for this zoning district is 80 feet. Ordinance 10, Section 17 provides the procedure for reviewing variance requests. Sewer and water stubs have been constructed for two lots on this property. Staff has asked Mr. Stahnke to contact his neighbors to the North and South to determine their interest of selling him the additional land that would be needed to meet the minimum lot width requirements. A county ditch easement, 40 feet wide, used to divide the property, but has since been vacated as of February 7,2002. Attached is a letter from / the Anoka County Attorney's Office confirming the vacation easement along with resolution. The City Engineer has asked that the existing pipe be removed prior to issuance of a building permit. Mr. Bednarz stated that staff recommends approval with the following conditions: soil borings to establish buildability, remove existing pipe before building permit is issued, establish lO-foot easement in front and back, and 5-foot easement on the sides of both properties to preserve 100-year flood plain (easements would need to be recorded as separate document). Commissioner Greenwald questioned if the owner would have to remove the pipe. Mr. Bednarz stated that as a condition of approval John Stahnke Homes would be required to remove the pipe. Acting Chair Daninger questioned what kind of pipe. Mr. Bednarz stated that it's a storm sewer pIpe. Commissioner Gamache questioned if the pipe has been removed on the neighboring property. Mr. Stahnke stated that the pipe hasn't been removed from the neighboring property. / -1:;-- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 14 Commissioner Gamache questioned if removing the pipe will affect the adjacent I neighbor. Mr. Bednarz stated that it shouldn't be a problem. Commissioner Hedin questioned if the full intention in the past was that it be two lots. Mr. Bednarz stated that that is correct. Motion by Hedin, seconded by Greenwald, to open the public hearing at 9:04 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. Kathy Swenson, 13453 Crooked Lake Blvd., stated that the pipe is filled on her side, however it is a 6 to 8 foot pipe. She stated that she hopes they maintain the property when its tore up on the one side. She mentioned concerns about the staggering of the homes, since it would take away her backyard. Mr. Bednarz explained that the City can't restrict the location of the house as long as it's within the setback requirements. Ms. Swenson stated that she isn't opposed to the 74-feet, however is just concerned about her view in her backyard. Mr. Bednarz questioned Ms. Swenson if her home faces Crooked Lake Blvd. Ms. Swenson said yes. Commissioner Hedin questioned the location of the driveway. Ms. Swenson explained that she has two lots, she pointed out their location along with the driveways. Commissioner Kirchoff suggested a fence as a possibility. Ms. Swenson explained that her neighbor lives to the south of their property, furthermore their driveway is 5-feet from his yard. She stated that they've had problems in the past regarding her blowing snow in the neighbor's yard. She mentioned that when they bought the home it was like this, however they don't want something like this to happen to anyone else. Mr. Stahnke stated that they have two interested buyers in the properties. He explained that they are looking to place the homes back 200-250 feet from the road, furthermore the driveways would be located in the middle of the lots. He mentioned that they plan to keep as many trees as possible. Commissioner Gamache questioned if the homes would be staggered. Mr. Stahnke stated that the homes would be staggered if it's the buyers choice, however it wouldn't make much sense since one wouldn't be able to enjoy the privacy. Commissioner Hedin stated that it appears Mr. Stahnke is doing everything possible to keep the driveways as far away from Ms. Swenson's property. Ms. Swenson agreed, however stated that they would still be in her backyard. I -I~ -- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 15 Commissioner Hedin questioned ifthere is woods near the area. Mr. Stahnke pointed out the location of the woods. He explained that the idea of placing the homes back is because of the drainage ditch and to be able to enjoy the privacy. Commissioner Greenwald questioned Mr. Stahnke ifhe would be removing the pipe. Mr. Stahnke stated that he wasn't aware there even was a pipe. Tony Capman, 273S 13Sth Lane, stated that he isn't aware of anything dealing with the placement of the homes. He stated that he has spoken with the new owners and they have no problem with the lot split itself. Commissioner Hedin how close Mr. Capman's property line is to Crooked Lake Blvd., and whether or not the homes would affect his backyard. Mr. Capman explained that the backyards of the new homes would be his backyard. There was no further public input. Motion by Hedin, seconded by Gamache, to close the public hearing at 9:16 p.m. Motion carried on as-ayes, O-nays, 2-absent (Squires and Falk) vote. Commissioner Kirchoff stated that he fills this is the best use of the site. Acting Chair Daninger questioned who made the recommendation to remove all of the pipe. Mr. Bednarz stated that it was the engineering department's recommendation. Commissioner Gamache questioned the reasoning behind removing all of the pipe. Commissioner Kirchoff suggested this be researched further or clarification received from the engineering department. Acting Chair Daninger mentioned that it could cause damage with the neighboring property owners. Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No. _, granting the Lot Split with variances to minimum lot width for property without address located immediately south of 13503 Crooked Lake Boulevard, subject to the following condition: 1. That further investigation be conducted to determine whether or not it is necessary to remove all of the pipe or just portions of it. Further Discussion , I -{7- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 16 Commissioner Hedin questioned if the pipe is closed up anywhere or does it go forever. Ms. Swenson explained that there are two sewer pipes, however there aren't any other access points other than the two and theirs is cemented. Acting Chair Daninger stated that it's important the City take the best approach for the neighborhood and for the health and safety of the area. Commissioner Hedin questioned what would happen to the neighboring properties if that section of the pipe were removed. Mr. Bednarz explained that the engineering department would have to research the various possibilities. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. Mr. Bednarz stated that this item will come before the Council at the June 4, 2002 City Council meeting. PUBLIC HEARING: SPECIAL USE PERMIT (02-06) FOR REPAIR GARAGE, TOWING SERVICE AND OUTDOOR STORAGE AT 31l816~D LANE NW. Mr. McKay explained that the applicant is seeking approval of a repair garage, towing service, and outdoor storage in the Hughes Industrial Park. The City of Andover prohibits auto storage and reduction yards. The use of the property may only be limited to repair services. Exterior storage of two or more unlicensed motor vehicles or the remains thereof is prohibited. Vehicles cannot be kept for the purpose of dismantling, sale of parts, sale as scrap, storage, or abandonment Storage waste tires on the site is also prohibited. Mr. McKay stated that based on the nature of the business and the number of vehicles proposed to be stored on the property, staff has determined that this request will not meet the City's requirements. Ordinance No.8, Section 7.01 Permitted Uses allows repair services in industrial districts, however Section 7.04 Uses Excluded prohibits auto storage and reduction yards, junk yards, and exterior storage of waste tires. The use of the property would be limited to repair services only. Ordinance 8, Section 8.01 allows exterior storage of no more than two unlicensed motor vehicles or remains thereof. He mentioned that staff is recommending denial ofthis request. The site was inspected on April 24, 2002 and number of substandard items were noted (those items are listed in the staff report dated May 14,2002). Mr. McKay mentioned that the applicant has submitted a letter summarizing the details of the proposed towing, repair, and impound business. Commissioner Hedin questioned if the applicant has seen the list of substandard items that's included in the staff report. Mr. McKay stated that the list was indeed mailed weeks ago. -/%~ FROM: Greenwell Realty 612-754-9099 FAX NO. : 612 754 9099 May. 302002 12:15PM P2 c;~dl ?63 REALT Y Office: (~785.0785 1-800-821-8054 ; ~ F.!>~" (61~ J 18-4,,b, Fax: (~) 754-9099 www.Ruycr13rokcrMN,com 2916 132nd Ave, NW Coon Rapids. Minnesota 55443 May 30, 2002 City Council City of Andover 3611Crosstown Blvd. NW Andover, MN 55304 RE: Lot split Crooked Lake Blvd. Dear Council: I represent Henry and Elaine Sheppard, owners of the Lot 3, Auditors Sub. No. 137, Grow Township. This parcel is on the agenda for the J~e 4lh meeting for approval of a lot split. This request has been made by Mr. John Stahnke, who has a purchase agreement with the seller's of the lot. The Sheppard's are elderly, reside out of town, and Elaine is in poor health undergoing chemotherapy, so they will be unable to attend the cOWlcil meeting. J will be present on their behalf. The planning commission has recommended lhe split for approval. However, Mr. Scott Erickson, City Engineer, has a concern regarding a horizontal Wldergroll.nd pipe that / probably still runs through the property. In was instal1ed by the DNR approximately 50 years ago to carry water between Coon Creek and Crooked Lake, and has not been used in about as many years. Mr. Erickson would prefer to have this conduit excavated and removed. The owner, the buyer. and I object to making this removal a condition of the lot split. In my conversation with Mr. Erickson on May 23rd, thc reasons to remove it were unclear. He had not yet determined it's size, what it was constructed of, or exactly where it was located. He did explain that he wished to have it removed in case it is metal and could collapse underground, a possible safety issue. He also explained that if the pipes passes through the building site of a future home at least that portion of the pipc would have to be removed. I visited the site on May 231'd. The onJy physical evidence of this pipe on the property I could locate is 311 access pit. It is of cement stave COllStruction with a cement cover. I removed a section of the cover and fow1d the pit to be approximated 5 feet deep with 2 concrete tubes in the bottom of it. They appear to be approximately 12" in diameter, of concrete construction, and largely filled with sediment, I reported my finding to Mr. Erickson thc same day. Hc indicated that the City would also inspect it. The pipe appears to be smaller than previously thought and of concrete construction. If it were to collapse it would create a small depression on the ~unds surface. I don't believe that it is a safety issue. The access pit could, however be a safety issue if the . -/'1- , MAY 30 2002 13:05 612 754 9099 PAGE. 02 FROM: Greenwell Realty 612-754-9099 FAX NO. : 612 754 9099 May. 302002 12: 16PM P3 / cover were removed. Therefore, Mr. Stahnke has offered to collapse and fill that pit at the time that a basement is excavated for construction. Mr. Stahnke does not believe that this pipe will past through where he intends to build homes. Jfhe is wrong and it does, he will have to removc that section of pipe. J don't see any hann in continuing to allow the abandoned pipe to remain in place. Nor any benefit in excavating its entire length. Removal will just add substantial cost, and destroy many of the trees the make the property attractive to the neighborhood. J ask the council to approve this lot split as the Planning Commission has recommended, but without any conditions. A brief history: The Sheppard's contactcd me in January of2001, to market this property. The easement across it was soon discovered, it took until February 4, 2002 to finally purchase a vacation of easement from Anoka County. We understand the matter has been complicated by the fact that therc were multiple units of govenunent involved, The City of Andover, the County Highway Dept, the County Attorneys Office, County Right of Ways, the Reconstruction of Crooked Lake Blvd., thc Dept. of Natural Resource. The Sheppards also understand that they are responsible for substantial costs; $2,000 survey, $12,550 differed assessments to Andover, Purchase of Easement Vacation (that was never conditioned on any excavation), County and State taxes, and fees. The Sheppards also understand that most of these delays were not the responsibility of the City of Andover. Nevertheless they can't help but feel frustrated with the delays, and expenses they incurred, and now possible additional requirements being placed on the transaction. Thank you for your consideration. sm'''::'I~ ~ugh", CRS Owner / Broker / - 2-0 - PAGE. 03 MAY 30 2002 13:05 612 754 9099 @ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administrator!"'-- iu- Will Neumeister, Community Development DirectorW FROM: D. Tyler Mckay, Associate PlannerY~ SUBJECT: Special Use Permit (02-06) for repair garage, towing service and outdoor storage at 3118 162nd Lane NW for Todd Pallum, Owner of Anytime Towing Services. DATE: June 4th, 2002 INTRODUCTION , The applicant is requesting approval of a repair garage, towing service and outdoor storage in the Hughes Industrial Park. The City of Andover prohibits auto storage and reduction yards. The / use of the property may only be limited to repair services. Exterior storage of two or more unlicensed motor vehicles or the remains thereof is prohibited (see attached ordinance). Vehicles cannot be kept for the purpose of dismantling, sale of parts, sale as scrap, storage, or abandonment. Storage of waste tires on the site is also prohibited. DISCUSSION Applicable Ordinances Ordinance 8 section 5.03 B (attached) regulates Special Use Permits. Ordinance 8 section 7.01 Permitted Uses Ordinance 8 section 7.04 Uses Excluded Ordinance 8 section 8.01 Exterior Storage Comparison of Proposal to Applicable Ordinances Based on the nature of the business and the number of vehicles proposed to be stored on the property, staff has determined that this request will not meet the City's requirements. Ordinance 8, Section 7.01 Permitted Uses allows repair services in industrial districts however, Section 7.04 Uses Excluded prohibits auto storage and reduction yards, junk yards and exterior storage of waste tires. The use ofthe property would be limited to repair services only. Ordinance 8 section 8.01 allows exterior storage of no more than two unlicensed motor vehicles or the remains thereof. Vehicles cannot be kept for the purpose of dismantling, sale of parts, sale as scrap, storage, or abandonment. The site was inspected on April 24, 2002 and the following substandard items were noted: , 1. The pole buildings do not comply with the uniform building code requirements for the type of business that is proposed. The structures will need to be brought in to compliance for the appropriate occupancy group before they can be occupied. The Building Department has indicated that an architect will need to design the improvements. 2. The exterior materials ofthe buildings do not conform to the City's architectural standards. Also, the easterly building does not meet the side yard setback requirement of 10 feet. These building are nonconforming structures. 3. The parking area does not meet current standards 4. Parking areas are required to provide one foot candle of lighting across the entire parking surface. 5. There is a large amount of refuse on the property. 6. Access to the site is restricted by the existing fence. Additional Information The applicant has submitted a brief letter summarizing the details of the proposed towing, repair and impound business. Planning and Zoning Commission Recommendations The Planning Commission unanimously recommend denial of the Special Use Permit Request of Todd Pallum for a Repair Garage, Towing Service and Outdoor Storage for Property Located at 3118 162nd Lane NW. RECOMMENDATION Staffis recommending denial of the requested special use permit. Attachments Resolution Location Map Area Diagram Letter from Applicant Photo Public Notice Planning Commission Minutes Cc: Todd Pallum, 21345 Quapaw Street CITY OF ANDOVER , COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION DENYING THE SPECIAL USE PERMIT REQUEST OF TODD PALLUM FOR A REPAIR GARAGE, TOWING SERVICE AND OUTDOOR STORAGE FOR PROPERTY LOCATED AT 3118 162ND LANE NW. WHEREAS, Todd Pallum has requested a Special Use Permit for repair garage, towing servie and outdoor storage for property located at 3118 l62nd Lane NW, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request does not meet the criteria of Ordinance 8 section 5.03 B, Ordinance 8 section 7.01, Ordinance 8 section 7.04, Ordinance 8 section 8.01, and; WHEREAS, the Planning and Zoning Commission finds the request would have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommended denial of the Special Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation ofthe Planning and Zoning Commission and denies the Special Use Permit for a repair garage, towing service and outdoor storage on said property based on the following reasons: 1. While Ordinance 8 Section 7.01, Permitted Uses does allow repair services in industrial districts, Ordinance 7.04 Uses Excluded prohibits auto storage and reduction yards, junk yards and exterior storage of waste tires. 2. Ordinance 8 Section 8.01, allows exterior storage of not more than two unlicensed motor vehicles or the remains thereof. Vehicles cannot be kept for the purpose of dismantling, sale of parts, sale as scrap, storage, or abandonment 3. The pole buildings do not comply with the uniform building code requirements for the type of business that is proposed. 4. The exterior materials of the buildings do not conform to the City's architectural standards. Also, the easterly building does not meet the side yard setback requirement of 10 feet These building are nonconforming structures 5. The parking area does not meet current standards. 6. There is a large amount of refuse on the property. -3- , Adopted by the City Council of the City of Andover on this_day of ,2002. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -~- Todd Pallum Special Use Permit .. Repair Garage, Towing Service and Outdoor Storage ~:(~~ ~ffiffi - - ~ - '''IL _--)O'OJ:MI3*J:Z3I n.,no3OOlDII- 11120 122 - I;; / ,.17 ~l;; 7TT1 :ml a7t 2II;l7 ~ ~ ,...,lIIIO'/ _7 :MOlI~_7 ~:I:23Il 3\411 ,.ot _ DII Zi3Il l'llIl72111' r &.Y .e11O;c _ If772 'f7e5 1 '81TH 1 r------ I---- \ I - 2IIle 2ll3l 2n4 ~... '1l7I ...,. .lI7JI ~ otm _ :1)1' 3Vt 3Z3O 31'" 3"0 3001 3001 :"-...- _ _ ."1= m, ". ~_- ,- ,- -~~- ~'- ~"JM1~ 0""""" .- 11131 G /c lfY )1~ 1~ ,- .- z r- ,_ Il! L 34111 loll' 3* ~ .1IIS2I J 1 ,- ,- ~ ., \- - - ".' ~ - = ~ --...... ,- ~ -, - - 10!111'&);-- ~ --:e6e2 :;; '151'& ~ 'V 21M ~ 211M 25a /- -I-~ - '-1'." - - ,- t----- \ l ,... - ,-1".1., ., .,1- \ '..1-- l;;'- .- 1 ~~ ~~ . ~ 16lJl1 ~3':IOI13HM 1010 :lOOO\_ "l '" '''71 ~I I - t/; ." [;:.'eJIl' ~ SIZII ,.at JDI. 300' mt _. NZ1 iTlW "-'2720 1 V 0 ,.~. :J:la I..z 32$, > f;f -' ". 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') ....'!"'- ~. 11- - '-- 250.00 ~-- I "'~Soutll, tin. o( Norlll 2184.99 F"I ~( NW1/<4-S<<.15_ TJ:N-R24W I I /I"ftI)' ~ertify /11<< tI.. ZJ11JJW prepared by tn. tIT una., INDUSTRiAL.. Q rMy ~t.-.d. I.Qnd S4. / .M1Q of MlNtuct<< - J. pe ACReS AlOR'E fYl LESS /'l I '7.1.20' SF. MORe CR LESS srreACK p..DUfRrMFNTS k:.J z/ A . "U'l'r~. ., !JU1!.D1!fE,,' ROd"/;;; H<<~ _ u, I ~ r~I_~ ~ Vcr-iou:ll plOt!. indicllt. li"d-vrOlHld ~ _ 10 (_I R~ No. '0941 Dcr fT?",r-4 fVI(/ rllnt<<1~tIon .,.rtem:ll 0l'I R_ _ <KJ (..t I tl'll. ""& FQI' th. purpos. of th~ NrWy; . "II re.Heva'l 11'01 aon.. to dtlt..-m.,. . . . rmidr ..1"1""'1 .till ft/rt, i( 1M . iJ.nit?tIolmMtooolr /"Ioq'lir.mMt. _..tobl""~ by ~ I 6=\1 MIDWEST. . I JIC ar~ln",QIS. s,tbocfr lin.. ore not """'- 1M any officld ,. 'II ' mqo fP' (hi. :lilt.. ~ Jocoticn of :II.U,QQ', ... <<Jbi-:t - _ . to I.~ "trpAloUon and pI-"'9' cQr/.ldero,/on.. 11'lr.'are Land Surveyo.r5 I Ill. m~ HtcacJr:ll aw IlltH f;IcIt l/I. IJnu ~ lIot "10 L.t. "...r hd. . .........,. Sp.o!f.: ~Uort. ,..,..,-d"''J _lboc:Jr ~...,.,_r. ~.~. ~ ~~. __ ~,..",.j ~ ,.c~.~._ ,.... __..._.._~ ... .. ) April 9, 2002 TO: City of Andover, Planning and Zoning Committee FROM: Anytime Towing and Services RE: 3118 162nd Lane NW (old Ace Solid Waste Facility) My company, Anytime Towing and Services, hereby, requests a license to relocate and operate to the aforementioned site in Andover. My company has been providing towing, impounds and complete vehicle repair, both public and private, for the past 10 years in the Anoka County area. Most of our business is from local shops, insurance companies and service centers. My company impounds motorized vehicles, including semi trucks, snowmobiles, motorcycles, etc. Turnaround time on most vehicles is 24 to 48 hours. I currently have , " approximately 25 to 40 vehicles in impound, but as my business grows, so will the '-j number of vehicles. The aforementioned site is fenced in with a shielded cyclone fence. The site is surrounded by existing commercial businesses. I plan to landscape and repaint the buildings. As my business grows in this community, so will job opportunities. Thank you for your consideration. Sincerely, Todd Pallum, Owner Anytime Towing and Services , ) .. ./ -7- . - --- -.--- -I ,- '-~ ~. - :, I 1 \1 - - --, . \ a . ~ ',;. :-~~: '.l'~ ~f, '1' IDI '. " - "~ ~ , ' " ~-=~~ti&Jc~JVotJcjI"- \ CITY of ANDOVER " ~ / 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 NOTICE OF PUBLIC HEARING CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, May 14th, 2002 at Andover City Hall, 1685 Crosstown Blvd NW, Andover, Minnesota to review a Special Use Permit (02-06) for repair garage, towing service and outdoor storage at 3118 162nd Lane NW for Todd Pallum, on property legally described as follows; The east 250 feet ofthe west 650 feet of the south 433 feet of the north 2184.99 feet of the west half of the northwest quarter of Section 16, Township 32, Range 24, Anoka County, Minnesota. All written and verbal comments will be received at that time and location. A copy of the , proposed application will be available for review prior to the meeting at City Hall. Please , / contact D. Tyler Mckay, Associate Planner with any questions at (763) 767-5142. flT~/!/;A~ D. Tyler'Mckay, Associafe Planner . Publication Dates: May 3, 2002 May 10, 2002 " / -1- Current Resident Current Resident Current Resident 3055 162nd LN. 3125 162nd LN. 3149162ndLN. lover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 3098 162nd LN. 3118162ndLN. 3138 162nd LN. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 6601 McKinley St. NW 3160 162ndLN. 3075 162nd LN. Ramsey, MN 55303 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 1630NE. CO. HWY. 10 16191 Round Lake Blvd. 3017 161st Ave. Fridley, MN 55432 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 3121161st Ave. 14689 Galaxie Ave. 16125 Round Lake Blvd. Andover, MN 55304 Apple Valley, MN 55124 Andover, MN 55304 / Current Resident Current Resident Current Resident 3095 162nd LN. 3105162ndLN. 3115162ndLN. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident 3139162ndLN. 19960 Sweetwater Curve Andover, MN 55304 Shorewood, MN 55331 / -10-- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 16 I Commissioner Hedin questioned if the pipe is closed up anywhere or does it go forever. Ms. Swenson explained that there are two sewer pipes, however there aren't any other access points other than the two and theirs is cemented. Acting Chair Daninger stated that it's important the City take the best approach for the neighborhood and for the health and safety of the area. Commissioner Hedin questioned what would happen to the neighboring properties if that section of the pipe were removed. Mr. Bednarz explained that the engineering department would have to research the various possibilities. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. Mr. Bednarz stated that this item will come before the Council at the June 4, 2002 City Council meeting. PUBLIC HEARING: SPECIAL USE PERMIT (02-06) FOR REPAIR GARAGE, TOWING SERVICE AND OUTDOOR STORAGE AT 311816r'D LANE NW. Mr. McKay explained that the applicant is seeking approval of a repair garage, towing service, and outdoor storage in the Hughes Industrial Park. The City of Andover prohibits auto storage and reduction yards. The use of the property may only be limited / to repair services. Exterior storage of two or more unlicensed motor vehicles or the remains thereof is prohibited. Vehicles cannot be kept for the purpose of dismantling, sale of parts, sale as scrap, storage, or abandonment. Storage waste tires on the site is also prohibited. Mr. McKay stated that based on the nature of the business and the number of vehicles proposed to be stored on the property, staff has determined that this request will not meet the City's requirements. Ordinance No.8, Section 7.01 Permitted Uses allows repair services in industrial districts, however Section 7.04 Uses Excluded prohibits auto storage and reduction yards, junk yards, and exterior storage of waste tires. The use of the property would be limited to repair services only. Ordinance 8, Section 8.01 allows exterior storage of no more than two unlicensed motor vehicles or remains thereof. He mentioned that staffis recommending denial of this request. The site was inspected on April 24, 2002 and number of substandard items were noted (those items are listed in the staff report dated May 14, 2002). Mr. McKay mentioned that the applicant has submitted a letter summarizing the details of the proposed towing, repair, and impound business. Commissioner Hedin questioned if the applicant has seen the list of substandard items that's included in the staff report. Mr. McKay stated that the list was indeed mailed weeks ago. -/1- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 17 / Commissioner Hedin questioned ifthere has been any response from the applicant regarding this list. Mr. McKay stated that he hasn't heard any response from the applicant. Motion by Greenwald, seconded by Hedin, to open the public hearing at 9:25 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. The applicant Todd Pallum, stated that he's having a problem with how staff has grouped his business. He stated that it wouldn't be an outside storage and reduction site, but instead he is just requesting to be able to tow and impound abandoned vehicles. He stated that typically the vehicles are picked up within 24 hours, and if they aren't picked up they would be sent to one of the other storage yards. He presented the Commission with pictures of other towing facilities in the area. He agreed that improvements to the property are necessary. He went through the list that's included in the staff report and gave explanations and possible solutions to be done in time. Acting Chair Daninger questioned Mr. Pallum as to what he means by "in time". Mr. Pallum explained that as a purchase agreement he will have a CD on the property and eventually it would be his property and he would then be able to do what he wants with it. He reiterated that the business wouldn't be a recycling yard. Commissioner Hedin questioned Mr. Pallum on what he intends to do with the pole / buildings. Mr. Pallum stated that they would need to be structurally sound whether it be him that fixes them or the seller. He mentioned that he isn't sure if anyone even went inside when the inspection was conducted. Commissioner Hedin questioned if the ordinance considers this as a grouping of two types of storage. Mr. McKay explained that Ordinance 225 prohibits auto storage and reduction yards. Commissioner Hedin stated that that doesn't sound like Mr. Pallum's business. Mr. Bednarz stated that this business would be considered an auto storage yard, furthermore the applicant has agreed to this classification. Commissioner Kirchoff stated that he has concerns with Mr. Pallum's statement "in time" in terms of completion of the items listed in the staff report. He mentioned that any other business that comes before the Commission with a request has addressed and completed the areas of concern or will have addressed them by the time the business is in operation. There was no further public input. Motion by Greenwald, seconded by Gamache, to close the public hearing at 9:37 p,m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. / -'/z- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 18 , Commissioner Greenwald stated that he agrees with Commissioner Kirchoff regarding the Special Use Pennit. He mentioned that the business going into the Andover Station development have a number of requirements to fill. He also mentioned that the items that would need to be addressed aren't a quick fix, furthennore there's no guarantee that Mr. Pallum will be successful. Mr. McKay mentioned that the building official did submit a report. It included a number of items that need to be addressed after he had completed the walk through. Commissioner Gamache mentioned that even if all improvements were made, the fact remains that in the past the City has tried to get rid of auto storage yards. Acting Chair Daninger stated that for the record, Mr. Pallum submitted to the Commission a letter dated May 14, 2002 and several pictures showing what similar businesses look like. Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No. R _, Denying the Special Use Pennit Request of Todd Pallum for a Repair Garage, Towing Service and Outdoor Storage for Property Located at 3118 162nd Lane NW. Further Discussion Commissioner Greenwald explained that his reason for denial is because there was no plan stated on how and when the items listed in the staff report dated May 14, 2002 would be completed. He mentioned that the Commission isn't denying Mr. Pallum his opportunity for a business, therefore ifhe were to come back with a plan, it's possible the Commission would consider his request. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. Mr. Bednarz stated that this item will come before the Council at the June 4, 2002 City Council Meeting. PUBLIC HEARING: SPECIAL USE PERMIT (02-07) FOR RETAIL TRADE AND SERVICES IN THE INDUSTRIAL ZONING DISTRICT FOR PROPERTY LOCATED AT 313816T'D LANE NW - CLARENCE ZUELEGER. Mr. McKay explained that the Commission is being requested to recommend approval of a retail trade and services in the Industrial Zoning District. He stated that all applicable ordinances would be required to be met. The applicant describes the retail use as limited with hours from approximately 10:00 a.m. to 6:00 p.m. Monday through Friday and an occasional evening until 8:00 p.m. as needed, and Saturday 10:00 a.m. to 2:00 p.m. Currently this business is operated from a private home with minimal customer traffic. The building will be used for both producing plaques, trophies, engraving, embroidery, ~/3- @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEV ARDN,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administrato~ ~ Will Neumeister, Community Development Director tt" :.fA FROM: D. Tyler Mckay, Associate PlannerOfiVJ SUBJECT: Special Use Permit (02-07) for retail trade and services in the Industrial Zoning District on property located at 3138 162nd Lane NW for Clarence T. Zuleger. DATE: June 4th, 2002 INTRODUCTION The City Council is asked to recommend approval of a retail business in the Industrial Zoning District. DISCUSSION / Applicable Ordinances Ordinance 8 section 5.03 B (2) (attached) regulates retail shopping in industrial districts within the City of Andover. Comparison of Proposal to Applicable Ordinances The applicant describes the retail use as limited with hours from approximately 10:00 A.M. to 6:00 P.M. Monday through Friday and an occasional evening until 8:00 P.M. as needed, and Saturday 10:00 A.M. to 2:00 P,M. Currently this business is operated from a private home with minimal customer traffic. The building will be used both for producing plaques, trophys, engraving, embroidery, and silk screening as well as retail sale of these items. The applicant plans to renovate the current site including a complete rehabitation the front building and new landscaping to make the property more attractive for customers, This proposed renovation and retail use will have a beneficial effect on the general welfare of surrounding area by increasing property values, aesthetic image of the property and allowing residents better access to this business. The increase in traffic will not be detrimental to neighboring businesses or residents. This property will need to be inspected by the Building Department to find it to be in compliance with the Uniform Building and Fire Codes. This special use permit shall be subject to an annual review. Additional Information The applicant has submitted a letter summarizing the details of the proposed business. Attachments Resolution Location Map Letter from Applicant Public Notice Planning Commission Minutes Planning and Zoning Recommendation The Planning Commission unanimously recommended approval of the Special Use Permit Request of Clarence T. Zuleger for Retail Trade and Services in the Industrial Zoning District for the property located at 3138 162nd Lane NW, subject to the conditions listed in the resolution along with the following condition: 1. That the permit runs with the current owner, Clarence T. Zuleger, and any new owner would be required to reapply for a permit. ACTION REOUESTED / Staff is recommending approval of the requested special use permit. R~mitted, D. Tyl r Mckay Cc: Clarence Zuleger, 3495 168th Lane NW CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. R_ A RESOLUTION APPROVING THE SPECIAL USE PERMIT REQUEST OF CLARENCE T. ZULEGER FOR RETAIL TRADE AND SERVICES IN THE INDUSTRIAL ZONING DISTRICT FORPROPERTYLOCATEDAT3138162NDLANENW. WHEREAS, Clarence T. Zuleger has requested a Special Use Permit for retail trade and services in the industrial zoning district for property located at 3138 162nd Lane NW, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8 section 5.03 B (2), and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare ofthe City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby / agrees with the recommendation of the Planning and Zoning Commission and approves the Special Use Permit for retail trade and services in the industrial zoning district on said property with the following conditions: 1. All aspects of the proposed business shall conform with the requirements of Ordinance No.8 section 5.03 B (2). 2. Upon sale of the premises for which the Special Use Permit is granted, such Permit shall terminate. 3. That the permit runs with the current owner, Clarence T. Zuleger, and any new owner would be required to reapply for a permit. 4. This Special Use Permit shall be subject to review at any time the City Council determines this use of the property becomes detrimental to the health, safety or general welfare of the community. 5. Subject to property being inspected by the Building Official and Fire Chief and the building being brought into conformance with the current Uniform Building and Fire Codes. J Adopted by the City Council of the City of Andover on this_day of ,2002. -3- Clarence Zuleger Special Use Permit . , Retail Trade and Services ,~ . '::-- , ,""" ... ... .. ... .. ... .. ~ ... HiF .., ." "" .. - ". ,,10 ,- .. , ,.11 m r-- ~ "" = = \ - 1--' - ,~ ". .. ... .. ., H" "" . ,- t ,- .. - .. - ... ,~ - I-- ,,~ , I-- - ,~ - - ." I" \- ". JI10 .. ... .. ... .. m' ,~ .. ,~ ~.I ~ I ~ ~ - -.~~ ~_ - - ." I"" ..~,. _ ,... ~ ,.." 35JI "/ 0 Jl:l3 1~ - W ~ )f,j :JJ64 :l2lilll ,_ ,- .. ~~, ~ .. I -~:: ~ ,... ,., y . .. ... "" ,_ mt ., 1 -/ ... V .. ,.. 1( l _ -I 0/ ,,,,,:t-:J .. ..I- I 30C _ 3* ~ :l2iO ,... I'''' 3011 3ll2oI ,... .. ,_ ". p, P' P' ""k \ 1" ,- . ,- .- '''''TK 1 164111 _ f-~ 'eo! 1~3.)t\)1~13OllllDolOlXl2O""'" <, *" ,- \ ,- ~ :012 _ '8'11' 277lI 0, [;:.' [-;;;1 ".1 ". .. ." "" I ., "" mo o '801m... !; .. ,- .'" ". ".1; ".1- -I-I)l ,on "" .. \ II '-J'\:'J- _ ,on ~ ,.. W 3372 :I3le :!:!eO ' 1835\ / .e:M, 32JI 11:11&)1:!t 3.00 ~,-/ ,.. r -~ ~ "H ~ ~ .. ." ~!I ~ 3OIl& :10m ~ ,.,5 \\ - .. ,= ~ ... \ ~ ",. '::0-\ l--- r-----. 3111 "'" ...,. 11- "'1Ii! ,"17 - .. .~ K..I"':M f-- - .., \ ,,,. ~ ~ ". p, H' .. ... "" ""~-,I~ I ",:Ill ,,".1..,20 .. ,,,. ~H ,.,11l ,,,. ~ - H" \ ,.. ,~,!., .. ~ .,,\ "" .. ,c. ,-, ,/lOa ,.a m' .. ~ -, - I-- .. ~ - ,- T I ~HI.H 'I-- -, ,.. ,.. ,_ 11000 ,.. ,- '(,., \.. ,... ,- - ,., H ,...1 ,... I-- ,- j ,- ,- ,., ,., ,- ,., ,- 0\ ,.,\- Jl ,- ,.. ,... 0 ,_. ,.. ,.. ." ~ '" , W W ,... ~ ,... .. .. ,&t7. 5 .. .. ,.. ,.. .. ~ w, r:1 "" I ~ .. f---- ~ - .. ,- ,_,,- ,., .. .. ~ 1 .- I--- ,l-- 11 ,.. I--- ,- ~ l$1Dl ,... '--- ,- ,- oR ~ 1 1- ~ ,.. '" .. .. ~ ~ ,- ,.. - I--- 0 I-- z f-.-:: - ._, I I / I ~ " I Project Location Map w4-' . City of Andover Planning Department -5'- - ANDOVER AWARDS & EMBROIDERY , formerly Dale's Trophies . J complete custom embroidery & award service April 29, 2002 Description of request: Request chane:e from lie:ht industrial to retail zonine: for awards. embroidery and silk screenine: business. This business is currently in a private home with minimal customer traffic. The majority of our business consists of phone or fax orders that are delivered to our customers. A small percentage of our customers come to our home by appointment to place or to pick up their orders. By moving to a separate building we hope to increase our total business which will increase the number of customers coming to our shop. We also would like the option of carrying some decorated, embroidered and silk screened, clothing and sports wear for retail sale on the floor. At this time our plan is to have limited retail hours, approximately 10-6 Monday through Friday with an occasional evening until \ 8 PM as needed, and Saturday 10-2. Another idea we are considering for future , expansion is the addition of limited sporting goods, softball bats, baseball gloves etc. In addition to the space for retail sales we will be using the building for the production side of our business. This consists of plaque and trophy assembly, engraving, embroidery, silk screening, and heat transfer. We anticipate the majority of our business to continue to be to returning customers that are placing large orders. Our plans to renovate the current site are to completely rehab the front building on this site. It currently is not usable. We plan to take down the cement addition on the back of the building and add a 30 x 40 foot (1200 square feet) slab on grade wood structure addition. This addition will have space for a bathroom; a small kitchen area to house a microwave and refrigerator, an area for: engraving and assembly of plaques and trophies; the silk screening process including a computer, silk screening equipment, a wash tub area; embroidery machines and space for storage. There will be a single size, 10' overhead, garage door on the back of this addition to allow easy access for equipment and supplies as well as a service door. , . I - b- w . After complete renovation, floors, walls, windows, ceiling, heating plant, plumbing, electrical and roof, the existing part ofthe building will house a 880 square foot retail space, a front counter, and office space. The basic equipment used in our business is computers, 2 single head embroidery machines; a silk screening press, dryer, light station, wash tub, heat transfer press, a table saw for trophy columns, an engraving lathe, hand engraving machines, and hand tools. The exterior of the current building and the new addition will be sided with a maintenance free exterior. We will maintain ample space for parking and the building will be handicap accessible. We will add landscaping as the site will allow to make the property attractive and welcoming to the neighborhood and our customers. Signage will most likely include a yard sign at the front of the property as well as a sign with a light on it on the front of the building. A purchase agreement for this property has been accepted pending approval of a retail conditional use permit being granted. We maintain the right to withdraw this purchase agreement if we do not have the option of retail use of the front building. The back building on the lot, a steel pole barn and cement block building, will be maintained and rented as light industrial or storage. After closing on the property we will apply and follow all permits and building codes as required by the city of Andover for the addition and renovation. 3495 168TI1 Lane NW Andover, MN 55304 763-753-0263 phone & fax, , Clarence & Barb Zuleger, Owners ) -7- , , CITY of ANDOVER , , - 1685 CROSSTOWN BOULEVARD NW. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 NOTICE OF PUBLIC HEARING CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, May 14th, 2002 at Andover City Hall, 1685 Crosstown Blvd. NW, Andover, Minnesota to review a Special Use Permit (02-07) for retail trade and services in the Industrial Zoning District for property located at 3138 1620d Lane NW for Clarence T. Zuleger, on property legally described as follows; The East 150 feet of west 400 feet of South 433 feet of North 2184.99 feet of West half ofNW quarter of Section 16, Township 32, Range 24, ex rd" subject to easement of. record, Anoka County, Minnesota, All written and verbal comments will be received at that time and location. A copy of the proposed application will be available for review prior to the meeting at City Hall. Please contact D. Tyler Mckay, Associate Planner with any questions at (763) 767-5142. ~ 1J4J~/ D. Tyler Mckay, Assocfate Planner Publication Dates: May 3, 2002 May 10, 2002 , \, , -r- I . .- -- >v.~~'~_'" -- > r i I , ~ ~ ~ . :\r'. .... .- .,t. ~d 4" .. - Current Resident Current Resident Current Resident 3(\"':; 162nd LN. 3125162ndLN. 3149 162nd LN. f ..Jver, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 3098 162nd LN. 3118 162nd LN. 3138162ndLN. Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 6601 McKinley St NW 3160 162nd LN. 3075 162nd LN. Ramsey, MN 55303 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident 1630 NE. CO. HWY. 10 16191 Round Lake Blvd. 301716151 Ave. Fridley, MN 55432 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident Current Resident - 312116151 Ave. 14689 Galaxie Ave. 16125 Round Lake Blvd. Andover, MN 55304 Apple Valley, MN 55124 Andover, MN 55304 / Current Resident Current Resident Current Resident 3095162ndLN. 3105 162nd LN. 3115 162nd LN, Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Current Resident Current Resident 3139 162nd LN. 19960 Sweetwater Curve Andover, MN 55304 Shorewood, MN 55331 -10- N89'26'SS~E: ., - - - ~ - - 58976'55:; - 25<100 I: /llff'~c;d;- j)YaWiJy Or Stli(/k~;;;uli~u~ "'0 . co-. ~ I I .---------,- ","_. /,----;;;rn.551:' ----;50,00, 1 I ::::;:~..., / I I f I ~tr~-' ~ l ' / I ' t 'J:lell1~~~____.^^________________ ---------------------~-------------- . _______________ __________________________________ - ~ I I F;u>>+ c;.X''sJ;J1'3B,,''ldl~?j --------------------.--:'50 --~------ - I I ,-fa USe -G..... 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I I "00 -------...---- -------------------------------------~- ,..-------------------1------------~-~:~----------~~5----------------, .-- . 1 -----------------------'50---------~-. ..-. . , . --. ~~, . I .~~ I ' 0 I '" ':il ,~. "0 ~ I ,. :l '" T1Id. ~.,.. 0.,,' Wrl'. ~ I... (J.1rs."Ulof .... ~,~- uO _ _ _ _ _ _ --=:-' N89'26 'ss "E , 150.00 1- - - - - - - - ,- .__.iUp/loIl___-' I' , r-.. , I' NATIONAL FLOOD INSURANce PROCRAJI \:) (Nnp) DCTCRJlINATION ReSULTS I Community nom.. - Ando~Ct.1/Anok(t Co " / .. 4 J CcnvnlJ(llty numb.,. - 270681 I EflKU", OQr. - 7-r8-19&J ::::- ::::.. FkxxI ZOll. C , I .. -... ZtKI. C - ArH oulskH 01 1M 5IXJ yo<r 8_""" "'lh mkl_ '_g. I _1t'r/4 c.".,. of I f s... '6- rJtN-R24W - / 1_ Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 18 / Commissioner Greenwald stated that he agrees with Commissioner Kirchoff regarding the Special Use Permit. He mentioned that the business going into the Andover Station development have a number of requirements to fill. He also mentioned that the items that would need to be addressed aren't a quick fix, furthermore there's no guarantee that Mr. Pallum will be successful. Mr. McKay mentioned that the building official did submit a report. It included a number of items that need to be addressed after he had completed the walk through. Commissioner Gamache mentioned that even if all improvements were made, the fact remains that in the past the City has tried to get rid of auto storage yards. Acting Chair Daninger stated that for the record, Mr. Pallum submitted to the Commission a letter dated May 14, 2002 and several pictures showing what similar businesses look like. Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No. R _, Denying the Special Use Permit Request of Todd Pallum for a Repair Garage, Towing Service and Outdoor Storage for Property Located at 3118 1620d Lane NW. Further Discussion / Commissioner Greenwald explained that his reason for denial is because there was no plan stated on how and when the items listed in the staff report dated May 14, 2002 would be completed. He mentioned that the Commission isn't denying Mr. Pallum his opportunity for a business, therefore ifhe were to come back with a plan, it's possible the Commission would consider his request. Motion carried on as-ayes, O-nays, 2-absent (Squires and Falk) vote. Mr. Bednarz stated that this item will come before the Council at the June 4, 2002 City Council Meeting. PUBLIC HEARING: SPECIAL USE PERMIT (02-07) FOR RETAIL TRADE AND SERVICES IN THE INDUSTRIAL ZONING DISTRICT FOR PROPERTY LOCATED AT 3138 16rrD LANE NW - CLARENCE ZUELEGER. Mr. McKay explained that the Commission is being requested to recommend approval of a retail trade and services in the Industrial Zoning District. He stated that all applicable ordinances would be required to be met. The applicant describes the retail use as limited with hours from approximately 10:00 a.m. to 6:00 p.m. Monday through Friday and an occasional evening until 8:00 p.m. as needed, and Saturday 10:00 a.m. to 2:00 p.m. Currently this business is operated from a private home with minimal customer traffic. / The building will be used for both producing plaques, trophies, engraving, embroidery, -(7- - Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 19 , I and silk screening as well as retail sale of these items. The applicant plans to renovate the current site including a complete reconstruction of the front building and new landscaping to make the property more attractive for customers. Mr. McKay stated that the proposed renovation and retail use will have a beneficial effect on the general welfare of the surrounding area by increasing property values, aesthetic image of the property and allowing residents better access to this business. The increase in traffic will not be detrimental to neighboring businesses or residents. This property will need to be inspected by the Building Department to find it to be in compliance with the Uniform Building and Fire Codes. This Special Use Permit shall be subject to an annual review. The applicant has submitted a letter summarizing the details of the proposed business. Commissioner Gamache questioned if the Special Use Permit is for the retail use. Mr. McKay stated that that is correct. Commissioner Greenwald questioned if the applicant sells the property would the retail part then be null and void. Mr. Bednarz stated that this could be listed as a condition, however if there isn't a condition the permit would go with the building. Commissioner Greenwald questioned if a condition could be added stating that if the building were sold it would have to be brought before the Commission at that time. Mr. / Bednarz stated that it would be possible to add a condition stating something such as this. Acting Chair Daninger questioned if the areas of concern and/or issues have been addressed by the applicant. Mr. McKay stated that the applicant does have a plan as to completing the items that need to be done prior to opening, furthermore this case doesn't have issues like the previous request. Motion by Greenwald, seconded by Hedin, to open the public hearing at 9:47 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. The Applicant Clarence Zuleger, stated that they do have a plan of what needs to be accomplished prior to opening. He stated that the front part of the building will be for retail sales and they plan to add a 30'X40' building for production. He stated that the two buildings behind have been inspected. All codes and ordinances will be met in regards to the building and parking lot. He mentioned that the landscaping and signage will be done in conjunction with the remodeling of the property. He stated that they want the building to look nice. He questioned if the business could be transferred ifhe were to sell it. Mr. Bednarz explained that it would depend on how the Commission drafts the resolution. It would depend on whether it were tied to the sale of the property or specific products, or the square footage of the building. / -/3- Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 20 Acting Chair Daninger questioned if the permit could be reviewed yearly. Mr. Bednarz stated that that is a possibility. Commissioner Hedin stated that he doesn't see harm in having it run with the owner, therefore ifhe were to sell andJor retire it shouldn't be a problem to have the permit renewed. Commissioner Gamache stated that he would like to see it reviewed and if the business is in good standing there shouldn't be a problem. Commissioner Hedin stated that he doesn't want to pre-approve something since a new owner may want to add something to the business. Mr. Bednarz stated that any expansion of the building or the use would have to require the owner to come back for an amendment because of a specific square footage. Commissioner Hedin mentioned that this could be the type of business that will really help improve the area. There was no further public input. Motion by Gamache, seconded by Greenwald, to close the public hearing at 9:55 p.m. / Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. Motion by Hedin, seconded by Gamache, to recommend to the City Council approval of Resolution No. R_, Approving the Special Use Permit Request of Clarence T. Zuleger for Retail Trade and Services in the Industrial Zoning District for the Property Located at 3138 I 62nd Lane NW, subject to the following condition: 1. That the permit runs with the current owner, Clarence T. Zuleger, and any new owner would be required to reapply for a permit. Further Discussion Commissioner Greenwald questioned if the owner were to sell his business than the new owner would have to reapply for a permit. Commissioner Hedin stated that that is correct. Commissioner Greenwald questioned if a new owner would be grandfathered into these conditions or would there be new requirements. Acting Chair Daninger explained that the new owner would come before the Commission just as Mr. Zuleger has done. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote. -Itf- ~-0 CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER,MN.US TO: Mayor and Council Members CC: John Enrr, City Admini,,,atot Scott Erickson, City Enginee FROM: Todd Haas, Asst City Engineer SUBJECT: Response to Skate Park Rules/Ol-5 - Engineering DATE: June 4, 2002 INTRODUCTION This item is in regards to responding to the City Council's questions regarding the Skate Park rules. DISCUSSION Since the opening of the park last July, two sets of rules have been placed at the park. The first set of rules (original set) were placed requiring helmets and all other protective gear and equipment (Sign A). The second set of rules (Sign B) were proposed and approved by the City Council on September 4, 2001. These rules were changed to eliminate the requirements of other protective gear and equipment but helmets were still required. If the City Council would like to eliminate the requirement of helmets and only recommend helmets and protective gear, the City Council may choose to do so. Attached is information from the League of Minnesota Cities as to guidelines for Tier I skate parks. BUDGET IMP ACT None. ACTION REOUIRED The City Council, if you so choose, could amend the changes in the Skate Park rules to "recommend" helmet use in addition to the protective gear along with any other changes. Respectfully submitted, Ttf(i~ cc: Park & Recreation Commission Members , . . . Regular Andover City Council Meeting Minutes - September 4, 2001 Page 3 (Plan to Install Cameras at Sunshine Park, Continued) is a juvenile, it would go through the juvenile system. Discussions with the Sheriff s office and the county attorney would be needed to determine ifthe tapes from the camera are sufficient as evidence. Mr. Erar stated this item was talked about with the Sheriff s office, who does advocate for additional lighting as well as cameras as a deterrent. A clear picture can be obtained depending on the quality of the camera and equipment. Cameras do deter vandalism caused by juveniles. Mr. Erickson noted the changing of the tapes on a daily basis would have to be worked out internally. He understands there would be multiple box locations, but he did not think the camera would be one that pivots. It is more of a deterrent to be able to move the camera to different locations. MOTION by Jacobson, Seconded by Knight, to approve Item 3 (approve installation of camera at Sunshine Park). Motion carried on a 4- Yes, I-Absent (Orttel) vote. APPROVE CHANGE IN SIGNAGE/Ol-5/CITY HALL SKATEBOARD FACILITY - Councilmember Knight asked ifthe City could be held liable for having an attractive nuisance, that being the skateboard facility. With no way to enforce the rules, it sounds like this facility is already becoming a problem. Attorney Sullivan stated the City's potential liability would be the same as any / other facility the City operates as long as the City is following the rules. The League of Minnesota Cities has provided these rules. Councilmember Trude stated she has suggested an attendant be hired for the skateboard facility because of the need for first aid and overall supervision, just as it is done for the ice rinks. She noted the new signage recommends protective equipment instead of requiring it. She felt it is an enforcement issue, though the CSO officer stops by periodically. She wondered if the City would be eligible for a grant to subsidize an attendant. Mr. Erickson stated Staff also walks by the facility but no one is out there or specifically in charge. For the ice rinks, attendants are there during certain hours. Mayor Gamache stated he would like to see the Park Board put together a schedule of volunteer parents to supervise several hours a day or look at the possibility of facility attendants, Possibly the funds from a vending machine could be used to pay an attendant in the future. Park and Recreation Commission Chairperson Valerie Holthus stated they have had a lot of discussion on this item, It would be very nice to have parent volunteers, and she could make that request in the City's newsletter. The youth are not following the rules and are not taking care of the fa~ility. She has had to talk to them about it, and they still don't recognize rules. It is very frustrating. It has also been disruptive to the Staff when they come into the City Hall for various reasons. No decisions were made this evening regarding the supervision of the skateboard facility. MOTIONby Jacobson, Seconded by Trude, to approve Item No.5 (Approve Change in Signage/Ol- / 5/City Hall Skateboard Facility). Motion carried on a 4- Yes, I-Absent (Orttel) vote. ...n.__.. , . . . - . . " @ 5./ CITY OF ANDOVER i.. v' 1685 CROSSTOWN BOULEVARD NoW,. ANDOVER, MINNESOTA 55304. (763) 755-5100 ) r FAX (763) 755-8923 . WWW,CLANDOVER,MN,US \, ,/ \t . ~ ,,'f-' tYS~ TO: Mayor and Council Members ,~,r:1lv0.t' . " \.>' .l(. .p.o'..J' ,I-F >"" CC: John Erar, City Administrat*" ", . ,.,": r' -(I" Scott Erickson, City Engine l '? Y' -\ ". J /' 1,. ,~ FROM: Todd Haas, Asst. City Engineer ,/ '" "., SUBJECT: Approve Change in Signage/Ol-S/City Hall Skateboard Facility - Engineering DATE: September 4,2001 - INTRODUCTION -- This item is in regards to a change in rules for the City Skateboard Facility. The Skateboard Park is located within the hockey rink located just north of City HalL DISCUSSION The Skateboard Task Force met on August 16, 2001 to discuss various issues that have been raised by the youth/parents and by City staff/Park & Recreation Commission representatives. One of the issues that was discussed was in regards to the required protective skateboard equipment. The task force did recommend to the Park & Recreation Commission to loosen the requirements a little which resulted in helmets still being required while the other protective equipment (elbow pads, knee pads, wrist guards and appropriate footwear) would only be recommended, The Commission has also agreed with the change in requirements. Note: The League of Minnesota Cities Insurance Trust Guidelines on Tier I equipment only recommends the use of personal protective equipment but does not require them. (Attached are guidelines from the League of MN Cities for your review regarding the use of personal protective equipment.) Other items that were discussed by the Task Force andthe Commission were as follows: - Vending machines - Not recommended at this time as the users have not been responsible in keeping the site litter free both inside and outside the rink. If the users become proactive in cleaning up the rink and keeping the are clean at all times the task force and the Commission would reconsider. Note: A new outside drinking fountain was recently installed by Public Works near the entrance of the Senior Center. / IIII.I~, -:)-:"4 - . . . Mayor and Council Members September 4, 2001 Page 2 012 - Tier II - There has been interest by the youth in having Tier II equipment purchased. If this were to be considered, supervision would be required and the site would need to be secured and would need to be fully enclosed by fencing around the perimeter of the hockey rink. - Bikes - There was interest by some youth to allow scooterslbikes. The equipment that was purchased is not designed for scooterslbikes . So, therefore the Task Force and Commission are not recommending changing the use of the equipment. Note: Due to lack of cooperation in using required helmets and other issues that have taken place since the park was opened, the task force and the Commission would like to explore supervision of the park. This supervisor of the park could be funded by user fees (daily or annual charge). This will be discussedJater this fall by the Task Force and the Commission. - BUDGET IMP ACT None. ACTION REOUIRED The City Council is requested to approve the change in signage for the Skate Park as recommended by the Park & Recreation Commission. Respectfully submitted; ~~ / cc: Valerie Holthus, Park Commission Chair - , UPDATE OF SKATEBOARD EQUIPMENT (pHASE II)/TASK FORCE Commissioner Anderson updated the Commission on the Skateboard Task Force meeting that took place prior to the meeting. He stated that the sheriffs department doesn't have a lot oftime to monitor the park, nor do they have the legal authority to enforce the kids to wear helmets. He stated that the task force agreed that the park should be supervised for next year, however the costs for supervision will need to be evaluated to determine how it would be handled. He stated that there also has been some discussion and interest to go to a Tier II facility, however this would need to be discussed in depth before any decisions could be made. He mentioned that they also discussed the possibilities of putting up a fence. He suggested that all purchases be on hold on to further evaluation has been done. Commissioner Blackstad suggested the helmet rule be changed on the sign from being recommended to required. He also suggested that bikes and scooters not be allowed in the park. Commissioner Anderson stated that there have been some complaints that the equipment -- has a steeper grade than what is found in other ciites. Chairperson Holthus questioned if the task force plans to do further evaluations this , winter. Commissioner Anderson stated that that is correct. Commissioner English stated that the original goal of the facility was to keep the costs low. He questioned if there was any dicusssion as to different no cost options such as parents signing a form taking responsibility for their child. Commissioner Blackstad stated that along with the supervision there would also be a fee. Commissioner English stated that he has seen at most 6-8 kids using the facility the right way at any given time. Commissioner Anderson agreed that low cost options need to be looked at, such as seeking volunteers to to act as supervisors. Commissioner Lindahl suggested conducting some trainings to educate the kids on how to use the facility properly. Commissioner English suggested parents sign a form and read the rules and develop accountabilitly with their child, and if they don't have a wristband showing that a form has been signed they would have to leave. Mr. Haas mentioned that another request from the task force was vending machines, however at this time we've decided against it because of the littering problem. / . . . . - . \ Commissioner Anderson questioned if the Commission agrees not to spend any more money until further evaluations have been done. The Commission agreed. Motion by Anderson, seconded by English, to recommend to the City Council that the sign at the Skateboard Park be changed to reflect that helmets are required and all other safety equipment is recommended, furthermore that City Staff and the City Attorney review the legality issues in terms of insurance, etc. Motion carried on a 5-ayes, O-nays, 2-absent (Grabowski and O'Toole) vote. - - , 1. Skating is restricted to inside the hockey rink area only. 2. All skaters must wear the following protective equipment: a helmet, elbow pads and kneepads, wrist guards and appropriate footwear. 3. All protective gear and equipment must be designed for skateboard/in-line skating and be in good condition. The City of Andover employees and/or Anoka County Sheriffs Department reserves the right to refuse to allow anyone to skate if they're protective gear and equipment is not adequate. 4. All skaters agree to act in an orderly, safe and considerate manner while on the premises and in the skating area. \ ..5. No "snaking". Everyone is to wait his/her turn. Reckless or dangerous skaters will be requested to leave the skating area and the premises immediately. 6. All injuries, whether major or minor in nature, are to be reported to the staff immediately. In the case of a serious injury, do not move the injured person and all skating on that ramp shall cease immediately. 7. Only one skateboarder is permitted on a skateboard at a time. 8. No bicycles, roller skates, alcohol, tobacco products or drugs are permitted in this facility. 9. No food or drink on the ramps or hockey rink area. 10. Proper language and music must be used at all times. Anyone showing disrespect or found using or playing improper language will be asked to leave. , 1. Skating is restricted to inside the hockey rink area only. 2. All skaters must wear a helmet. The following personal protective equipment are recommended to be worn: elbow pads and kneepads, wrist guards and appropriate footwear. 3. All protective gear and equipment must be designed for skateboard/in-lIne skating and be in good condition. The City of Andover employees and/or Anoka County Sheriffs Department reserves the right to refuse to allow anyone to skate if they're protective gear and equipment is not adequate. 4. All skaters agree to act in an orderly, safe and considerate manner while on the J premises and in the skating area. 5. No "snaking". Everyone is to wait his/her turn. Reckless or dangerous skaters will be requested to leave the skating area and the premises immediately. 6. All injuries, whether major or minor in nature, are to be reported to the staff Immediately. In the case of a serious injury, do not move the injured person and all skating on that ramp shall cease immediately. 7. Only one skateboarder is permitted on a skateboard at a time. 8. No bicycles, scooters, roller skates, alcohol, tobacco products or drugs are permitted in this facility. 9. No food or drink on the ramps or hockey rink area. 10. Proper language and music must be used at all times. Anyone showing disrespect or found using or playing improper language will be asked to leave. . . ., LMC LMCIT Risk Management Information 145 University Avenue West, St. Paul, 'MN 55103-2044 ~a9uQ ~f MinnQsotn Cities CititZS promoHng ~enQnCQ phone: (651) 281-1200 . (800) 925-1122 Fax: (651) 281-1298 . TDD (651) 281-1290 www.hncit.lmnc.org SKATE PARKS INFORMATION & LOSS CONTROL GUIDELINES This memo offers background information on skate parks, and loss control requirements, recornmeI?-dations, and liability coverage. If your city is planning to build a skate park, please call your LMCIT Loss Control Representative at 612-766-3172. What is a skate park? A skate park provides artificially constructed structures for the skater to practice the in-line skating and skateboarding. Constructing skate parks: . Reduces conflicts between youth and authorities; . Reduces damage to public and private property; and, . Provides a safe place to practice the sport. To ensure that skaters will practice at these facilities, it is important for local governments to work with local skaters in developing a facility, and pass ordinances banning skating in other places. Possible skate park features are: . Half-pipe structures. This equipment is shaped like a U and can range from two to ten feet high. A half-pipe purposely does not have a staircase to the platform area; this measure deters unskilled skaters from using the ramp. . Bowl structures. Bowls are pilings driven into the ground with clay packed around to form hills and valleys covered with concrete, asphalt, or stand alone fiberglass flume type bowl. They look like a large empty swimming pool with rounded edges and moguls contained inside of it. . Street skating structures. Equipment such as rails, "fun box", and the "pyramid", reflect obstacles actually found on the street and are often more interesting. These structures can rapidly deteriorate with use, and it is necessary to budget for regular maintenance. To date, there are no national standards for constructing ramps. However, some of the design considerations recommended by the National Recreation and Park Association include: / . Users must be included in the design process; . The size should not be less than 12,000 sq. ft nor greater than 15,000 sq. ft; . Construction costs should be approximately $8.00 per sq. ft. and include labor, materials and profits for the contractor; . The ideal location for a facility is in an existing or new park with access to restrooms, drinking fountains and shade trees; and . Different levels of the skaters' abilities must ,be considered, which can be accomplished by the height, width, and slope of structures. Injuries and liability Aggressive skating is a potentially dangerous sport. The U.S. Consumer Product Safety Commission conducted a detailed analysis of the sport of skateboarding and found that it requires complex motor skills. The maximum amount of motor skills are found in individuals that have hit puberty; however, the aging process beyond the teens can begin to affect skateboard-riding performance. It is recommended that children younger than five years of age should not use skateboards. The CPSC study found that regardless of age, experience is a key factor in reducing the likelihood of injury. Another finding from this study is that in almost all cases of severe injury, the victim was not wearing protective equipment at the time of the accident The study concludes that wearing of protective equipment could undoubtedly reduce both the frequency and the severity of skateboard related injuries. Equipment that should be wom includes helmet, knee-pads and elbow-pads. J An American Medical Association study concluded that in-line skating and skateboarding leads to a significant number of wrist and head injuries. The issue of protection against head injury is particularly important because of the potential for long-term disability. In its hazard analysis of skateboards, the CPSC stated that because there is an element of risk in tbe sport itself, even optimum conditions would not completely prevent accidental injury. An ::xperienced skateboarder, wearing full protective equipment and riding a well-engineered and maintained skateboard in a carefully controlled environment is still at risk for injury or death. The probability may be reduced but the risk cannot be completely eliminated. Potential liability exposure for cities include: . Injuries to skaters; . Injuries suffered by a bystander or spectator; . Improper design, construction or manufacturing defects; . Negligence based on irregularities in tbe skating surface due to wear or vandalism, in conjunction with a failure to repair; . Claims could be based on failure to warn or based on products liability (Le., if boards or safety equipment is rented or provided); and . Injuries caused by a co-participant may give rise to claims involving failure to supervise. / What are the options for a municipal government? Local governments have several options regarding skate parks including: 1. The city builds the skate park and operates it as part of its parks and recreation department. A prime example of a city owned and operated skate park facility is the John Rose Minnesota Oval in Roseville. Each person admitted into the park must sign and review liability waivers, which are then kept on file. Skaters are required to wear a helmet, wrist guards, kneepads, and elbow pads. All employees are trained to enforce rules of the park, and additionally, are trained in procedures for preventing the spread of infectious diseases transmitted by blood and other potentially infectious materials. It offsets its expenses by charging admission to users. 2. The city owns the skate park and an association operates it. 3. The city owns the skate park and an association leases the property and operates it. 4. A nonprofit association owns and operates the skate park in private land. For the last three options, skaters organize into a nonprofit association to build and maintain a skate park. By leasing (or selling) land to the group to construct and run a facility, the city would be able to transfer liability risks to the association. The contract between the city and the association should contain proper hold harmless/indemnification language and requirements for the group to have sufficient insurance. An example of this approach is found inthe relationship between Mankato and the Mankato Area Skateboard Association (MASA). After two and a half years of setbacks, in 1993 this nonprofit association was able to convince the city of Mankato to donate land for a "roller sport" facility. They needed to raise $127,000 to build the in-door facility, which is now known as the "Woodworks. These options are difficult to implement because it takes some time for skaters to organize. And since the majority of skaters are between 14-18 years of age, there is a short time of involvement and it is difficult to assure continuity. However, there are great benefits of working with a nonprofit association. Skaters have an investment in seeing the facility succeed, and because skaters are intimately involved in the creation of the facility, the park will offer equipment able to keep their interest. LMCIT coverage for Skate Parks When planning a skate park, please involve your city's LMCIT Loss Control Representative, 612- 766-3172. If you have any questions about LMCIT coverage of skate parks, please contact your city's underwriter at 651-281-1200, or 800-925-1122. LMCIT offers member cities liability coverage for skateboard! in-line skating parks. After conducting an in-depth analysis of skate parks, LMCIT devised a two-tiered approach for covering these facilities. .' ..... ......., "-""",~"",_"_"",,,,,,,_,_""_'" ._..".,..~. ',~,....w''"'' _,.... ..'... n.a.."' ....... __..... ... ..._. .,."."",,,,,''''. ,.... u~..~,,_._,,_._.......<...~.........,... _"<~...,,..~.,~..,,"._. ,~,,,,.,__,,,,_,,."."_'~"'a~"'_'" , .""~.,,,,',"'-~ .< -' / . Tier 1 facilities have features generally less than three feet in total height. No additional premium is charged for this type of skate park. . Tier 2 facilities consist oframps with features greater than three feet in total height. Premium rates for tier 2 skate parks will range from $2,500 to $7,500. Factors that will affect the premium charge include: . Anticipated attendance levels . Size and number of ramps . Hours of operation of the facility (i.e., open a few days a week versus each day) Loss Control Guidelines for Tier 1 Skate Parks Tier 1 facilities do not need to be fenced or supervised, although the city may choose to do so. Ramps must have structural integrity and should be constructed according to professional blue prints. Equipment and ramps must be fIxed in place and separated by a minimum 10-foot use zone. In addition, youth can not bring their own ramps into the designated skating area. Signage is recommended including rules regarding the use of skate parks and indicating that personal protective equipment is recommended to use the park's facility. Equipment includes helmet and elbow/knee pads. Regulations need to be enforced by the police and/or parks and recreation department by the use of a formal inspection procedure. A weekly maintenance and inspection program must be in place. Depending on the type oframps and amount of use, , inspections may be needed on a daily basis to check for vandalism and wear. ~ Loss Control Guidelines for Tier 2 Skate Parks Loss control measures need to be implemented for tier 2 skate parks. Although the following guidelines give requirements and recommendations for tier 2 skate parks, those planning a tier 1 park should review the general themes. If you are considering a skating facility, the five most important areas to include within your plans are: . Environmental controls; . Supervision; . Facility rules, regulations, and signage; . Maintenance and safety inspections; and . Enforcement of skaters wearing personal protective gear. Environmental controls Proper assembly and installation oframps and equipment are crucial for structural integrity, stability and overall safety. One source of information regarding skate park ramp design is available through the International In-line Skating Association's web page at www-iisa.org. Installation of equipment should not deviate from the manufacturer's instructions. After assembly, equipment must be inspected before its fIrst use. As a precaution, the manufacturer's assembly and / , installation instructions and all other materials collected concerning the equipment should be kept in a permanent file. LMCIT recommends that skating be allowed only in designated areas. The following specifics are required for LMCIT coverage of tier 2 skate parks: . The skating area will need to be completely enclosed by a fence. The fence must provide adequate protection for spectators from flying boards, other debris and/or falling skaters. If open at night, the facility must be adequately lit. . Skater should never be allowed to bring in their own ramps, handrails, or other structures that could be used to perform stunts. . The designated area must be secured by a lock during closed hours. . Facility rules and regulations, including hours of operation, will be posted in a conspicuous location. . Competitions must be restricted to only those sponsoring organizations who are able to provide separate insurance coverage and a contract holding the city harmless and indemnified. In addition, large advanced ramps should be accessible to only those of advanced experience and superior athletic ability, and physical conditioning. Young skaters (between 11 and 13 years old) may not have enough body mass to use a larger structure. / Large rampslhalf-pipes are not recommended for average community and recreation department parks. Large half-pipes are not used as much as other pieces of equipment. Most skaters are unlikely to be able to use advanced ramps because of lack of experience and athletic ability. Also, large half- pipes are the most expensive type oframp with a cost of more than $20,000. Supervision General supervision, as it specifically relates to safety, stresses there must be adequate staffmg for all services and activities. The proposed facility must be supervised at all times when it is open to the general public. The person or supervisor in charge of the facility must have sufficient knowledge of skateboarding and skating to enable him/her to review and determine the skill level of skaters. An adequate emergency plan must be developed for the skate park's operation. Staff members will be trained regarding all safety rules and operational procedures. All training and orientation information given to staff members must be documented and kept on file. Supervisors should limit the number of people in the skate area to minimize injuries resulting from collisions. The facility director should determine the patron limit based upon the size of the aggressive skating area, the number of employees on duty, seasonal demand, etc. This will help ensure a safe management ratio between supervisors and users. / Since injuries at skate parks can be severe, it is necessary that minimum medical standards be met. Besides having your personnel trained in CPR and first aid, you should have the following readily available: . A telephone or radio communications to emergency services; . A complete medial [lIst-aid kit on premises; . Ice packs and sanitary towels available; and . An accident report to be completed by facility supervisor on duty following any accident or injury occurring at the facility. A complete accident report should be filed by the employee on duty following any accident or injury occurring at the skate park. All accident reports must be kept on file by the city. This report should include: l. Date; 2. Time of day; 3. Injured person's name, address and phone number; 4. If the injured person is a minor, the name of his /her parent or guardian; 5. Names and phone numbers of any witnesses; and 6. A complete description of the events and circumstances surrounding the accident or injury. Facility rules, regulations, and signage An aggressive skating facility must be signed and constructed with the priority of reducing the risk of injury to participants and spectators. Written facility rules and regulations must be posted in a / visible area. Signage should be easy to read and must be accompanied by visual symbols, and wherever necessary, be translated into the language of the community. The facility will need to post and enforce established rules and regulations to include, but not necessarily limited to: . Operating hours and admission requirements . Possible age and skill level requirements . Behavior requirements . Requirements regarding the use of personal protective and safety equipment . Requirements concerning the fitness for use of skateboards and related equipment . Skate runs should be labeled clearly as to degree of difficulty . In addition, the park should retain the right to revoke skating privileges of participants who are rowdy or who do not abide by the rules All users of a skating facility need to complete the following: . An understanding agreement of the rules and regulation of the park. (Attachment A) . A facility registration card before using the facility. Registration cards must be kept on premises. (Attachment B) . A facility identification card that will be shown to gain entrance to the facility. The user must carry an identification. (Attachment C) . A warning and waiver signed by the skater and guardian, if a minor. (Attachment D) / Some ideas to provide more safety for those who participate include: lessons for novice skaters; pre- use equipment checks by personnel; and inclement weather operational restrictions. Maintenance and safety inspections A large number of injuries are caused by poor or inadequate maintenance, which could probably be eliminated by establishing procedures to address'the maintenance problem. These procedures include documented regular safety inspections, repair programs, and hazard identification training for maintenance staff. Safety inspections must become a major activity for all aggressive skating facilities. The rising number of injuries - and the recognition that many of these injuries can be prevented through planning and care - has underlined the need for a documented regular inspection program. Safety inspections are an ongoing process from the installation of the aggressive skating structure until its removal due to age, wear, or obsolescence. Inspections must be regular and based on a standardized process form. The more frequently the facility is inspected, the better the opportunity to spot any potential problems. The frequency of inspections will be determined by the amount of use that the equipment receives, its present condition, its construction, and its exposure. Trust members are required to conduct and document at least monthly self-inspections of all aggressive skating operations and facilities. / Personal protective gear All skaters must wear safety equipment at all times. The protective gear currently on the market is not subject to federal performance standards, and therefore, careful selection is necessary. Protective gear will help absorb the impact of a fall. It should not interfere with the skater's movement, vision or hearing. This equipment includes, but is not limited to, the following: . An appropriate helmet . Knee and elbow pads . Proper shoes . / ./ Checklist for tier 2 skate parks The following is a checklist of requirements needed to receive and maintain coverage for a tier 2 facility by LMCIT: a The skating area will need to be completely enclosed by a fence. The fence must/should provide adequate protection for spectators from flying boards, other debris and/or falling skaters. a If open at night, the facility must/should be adequately lit. a Skaters should never be allowed to bring in their own ramps, handrails, or other structures that could be used to perform stunts. o The designated area must/should be secured by a lock during closed hours. a Facility rules and regulations, including hours of operation, will be posted in a conspicuous location. o Trained supervisors must/should be present at the facility during hours of operation. a Document a formal maintenance program and continue that program for the life of the facility. Inspect the facility daily to identify potential hazards. a Require skaters (and their parents or guardian if under 18 years of age) to sign waivers of liability. In addition, skaters should be issued an admittance card, which must/should be shown prior to admittance to the designated area. o Require skaters to wear personal protective equipment such as a helmet, wrist guards, elbowlknee pads, and proper shoes. a The facility must/should have the following readily available: a A telephone or radio communications to emergency services a A complete medical first-aid kit on premises a Ice packs and sanitary towels a Children younger than 10 years of age should not be allowed in the skate park. a Competitions must/should be restricted to only those sponsoring organizations who are able to provide separate insurance coverage and a contract holding the city harmless and indemnified. a An accident report must/should be completed by a facility supervisor on duty following any accident or injury occurring at the facility. Attachment A Rules of Skate Park 1. Skating is restricted to the skating areas. 2. All skaters must have a registration card. 3. All skaters must wear the following protective equipment: a helmet, elbow and knee pads, wrist guards and appropriate footwear. 4. All protective gear and equipment must be designed for skateboard/in-line skating and be in good condition. reserves the right to refuse to allow anyone to skate ifhis or her protective gear and equipment are not adequate. 5. All skaters agree to act in an orderly, safe and considerate manner while on the premises and in the skating area. 6. Everyone is to wait his or her turn. Reckless or dangerous skaters will be requested to leave the skating area and the premises immediately. 7. All injuries, whether major or minor in nature, are to be reported to the management immediately. In the case of a serious injury, do not move the injured person and all skating on that ramp shall cease immediately. 8. Only one skateboarder is permitted on a board at a time. 9. No bicycles, roller skates, alcohol, tobacco products or drugs are permitted in this facility. \ 10. No food or drink in the skating area. II. No children younger than age 10 will be allowed in the skating area. l, , have read the rules of the skate park. I understand them and agree to follow them. Signature: Parent/Guardian Signature: ; , Attachment B Sample Registration Card (5"x7" index card, front) Facility Name Parks and Recreation Department City/ Town of Applicant Information (please print) Name: Address: City/Town: State/ Zip: Home phone: Emergency contact: Phone: (5"x7" index card, back) Vwe are aware of the nature of the skateboard/in-line skating activities available throughout the Parks and Recreation Department Vwe hereby give permission for my/our child to participate. Vwe release the city/town of and its employees and agents from any liability for injuries that may arise out of my/our child's participation in these skateboard/in-line skating activities. Parent/Guardian Signature: Date: Participate Signature: Date: Recreation Department Representative Signature: Date: , , '. , Attachment C Sample Membership Card (2.5" x 3.5" card) Identification card to be carried by user Cityrrown Department of Recreation This certifies that: is registered to use this skate park. Address: Phone: Date: , i , , Attachment D Skate Park Voluntary Release, Acknowledgment and Acceptance of Risks by Participant (please read carefully before signing) Participant Name: Date: Address: In order to participate in this activity, I agree to hold the city of , any promoters, officials, advertisers, and property owners harmless, and I waive any right to make claims or lawsuits against them. I acknowledge that this is not an essential service provided by the city of I understand and acknowledge that the activities I am about to voluntarily engage in as a , participant have certain risks. I understand that these risks known or unknown, anticipated, or / unanticipated may also result in injury, death, illness, disease or damage to myself or my property or other third parties. I voluntarily agree and promise to accept and assume all responsibilities, and injuries, death, illness, disease or damage to myself or my property arising from my participation in this activity. This waiver does not apply to any injuries or damages that are the result of willful, wanton, or intentional misconduct. My participation in this activity is voluntary and no one is forcing me to participate in spite ofthe risks. I understand the effect of this waiver and acceptance of risk on my legal rights. My signature indicates that I have read this entire document, understand it completely, acknowledge that it cannot be modified or changed in any way by oral representations, and agree to ._, be bound by its terms. This agreement shall be binding on behalf of myself, my heirs, assigns, personal representative and estate. Signature: If participant is under 18 years old, this release must be co-signed by a parent or guardian. Parent/Guardian: Date: @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cI,ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratoq1/ FROM: Will Neumeister, Director of Community Development~ SUBJECT: Consider Comprehensive Plan Amendment RequestIWoodland Development-Planning DATE: June 4, 2002 INTRODUCTION Mr. Byron Westlund, Woodland Development Corporation, has submitted a new request to the City to process a Metropolitan Urban Services Area (MUSA) boundary adjustment in the form of a Comprehensive Plan Amendment for an additional 40 acres of land. The property is located north and west of the Woodland 2nd Addition and is located outside of the current 2020 MUSA boundary (see attached map of subject property). DISCUSSION Mr. Westlund is requesting the City Council consider approval of a Comprehensive Plan Amendment to the / MUSA boundary. It is staffs opinion that the review of a MUSA boundary change for the 40 acres he is requesting at this time is included in the Rural Reserve areas currently under review. Consequently, it is premature at this time to process this particular request. ACTION REOUESTED The City Council is asked to give direction to staff on whether or not Council is in favor of a Comprehensive Plan Amendment for the 40 acres that Mr. Westlund is requesting a decision on. Respectfully submitted, /LdtI~ Will Neumeister Attachments: Letter from Mr. Westlund Location Map ----- 0 May 22, 2002 Mr. John Erar City Administrator CITY OF ANDOVER 1685 Crosstown Boulevard NW Andover, MN 55304 RE: COMP PLAN AMENDMENT Dear John, We are currently working with the Slyzuk family on a piece of property legally described as the Southeast quarter of the Northeast quarter of Section 21, Township 32, Range 24. Approximate : CJ acreage is 40 acres. The piece is a combination of high ground and low ground. There are quite a few wooded areas on the parcel. It is currently proposed to be in rural reserve. This piece is not in Ag Preserve and does have potential of development of sewer and water lots. , Together with the Slyzuk family, we are working on a proposal to develop the remaining parcels ofland _ approximately 81 acres north of Woodland Estates Second Addition. If this development goes through, then this parcel as described earlier would be able to be serviced by the infrastructure of the future plat of Woodland Estates Fourth Addition. We would ask that you consider a comprehensive plan amendment to place this parcel ofland, approximately 40 acres, legally described as the Southeast quarter of the Northeast quarter of Section 21, Township 32, Range 24 in the MUSA boundary for development within the 2000 to 2005 range. With your consideration, I would ask that this request be brought to the city council for discussion and action. If you have any concerns or questions, you may contact either Ken Slyzuk at 763-757-5822 or me at 763-427-7500. Thank you for your immediate attention to this matter. D~ , , I I . Westlund I , ve Vice President I (~ I \J i bma 13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192 '.v'.vw.woodlanddevelopmentcorp,com Potential Comprehensive Plan Amendment 2020 MUSA Boundary Adjustment , = .. I~,. l). - ~ ~. I _ \ .., \ ..,., .. - .....1 '--' -' .. .. ... f6".1 - -' .' ... -' .. .'. .' . --o-n ...' ...... .. .' .. . f--.. ... .. .. - ',0.. 1-'1-, . ~ .'. ~ ., ".!\c::';;1gl'iill'''''m' -h~""""" -Wl-- ~ . u""\-\- .. -~.,,- .. :....,:,,;::,,--.,... -.. t.. h- '-;;" ~ "'--' .. - \- u--- I-"'" . - '''-. ..., ., ~ ~.~ ~ .:::,', - .. - .. ~ .' """ ...::.:... ,.,... a, 1 ~ -. - ' - I "0 - -"- ',!' '\'I"I'I-~ .. - - 1m,: ."1.,.,, .. -j ~ ~ :~' - _., hq~ '~';~';'..- 1"1' ~ LJ J----, .. ,~ e- ILl "k ".. "" - -N;;;2: h- -=l f.----~...- - -.. I~-' Tc-"... ~'~~ ~ ....---1 ~ ~ ~ - [ff1l~~[:)~ ~ ., .. - ... - 1 ~L-~~l _ r---l .. .' .. .. _ .. .. 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'" .1- .:\J," . .n"'H\:l - - '1i";"~.A,"ni =L:,,-T ./ \:Jf \..8 .. ~R""'. ~-" Il~;,I!I,.I',..!.. id!1,1'1' ."..,.. ~~ \ - .." ~- "'..:"::~il .. I ~ 'II l!::f':~~f~ -/1/ ")J..lli.-:..- - ~._~..~, _ ; zo" ~',. '~~ ::rt:; : "'"., ,.. -.. L- f? I"': ~-:" -- -,-' _ L-. .'", ... >...."',."j~ M'" _ I-~ ,III"": _" \ j ')A~.""'~,~~~~.::"::; ~'~"'..'.~I~,.jj..:: ----r- _ \ -~4"9..Ji2 '::: " I '\. ~~",Ii';'::I",,'- . ... .' (f"" - ,. .:/^~, 11111 ~ ~t::-\."-' .~. ~ :, lillTI!:I'llil:III:!~I_HiT~r:':I. :: :- . '. w//'lfil [WI'I'I' ~ ! """ '. !:" - - - - 2020 MUSA Boundary Project Location Map City of Andover Planning Department ~~3 CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ " / FROM: Jim Dickinson, Finance Director SUBJECT: Skate Park Attendant Funding Alternatives DATE: June 4, 2002 INTRODUCTION At the May 2l 51 City Council meeting, the Council indicated they would like Finance Department recommendations of funding sources for funding the hiring of a part time temporary seasonal skate board park attendant ($9,000). Those recommendations are listed below. DISCUSSION The Finance Department provides the following recommended funding sources for funding the hiring of a part time temporary seasonal skateboard park attendant: Option l: Three fold, one imposing a daily fee for use of the facility ($1-.00 a day for use of the park, 15 kids per day 85 days would yield $1,275 in revenue); two, utilizing the savings of removing the pay phones from Sunshine Park and City Hall ($1,500): third, the utilization of the General Fund Parks Department budget for warming house attendants. As you will recall the past winter season did not provide favorable whether for the full utilization and staffing ofthe ice rinks and furthermore the rinks were shut down early in the season because of the unfavorable whether Finance estimates that approximately $6,800 is available. Option 2: Utilize the General Fund Parks Department budget for warming house attendants and utilizing the savings of removing the pay phones from Sunshine Park and City Hall ($1,500). Finance estimates that approximately $6,800 is available from the warming house attendants. The remaining $700 would need to be shored up by General Fund Contingency. Mayor and Council Members March 6, 2002 , Page 2 of2 '. Option 3: The utilization of2002levy dollars that will be deposited into the Park Improvement/Dedication fund, that were previously programmed as part ofthe Capital Improvement Plan (CIP) for capital expenditures. The selection of this option would result in delaying some park improvement project in the CIP. Ootion 4: The use of any combination of Option l, Option 2 or Option 3 to achieve $9,000 of funding. BUDGET IMPACT Impacts to the budget are defined in the aforementioned recommendations. ACTION REOUESTED The Council is requested to approve a funding source for the hiring of a part time temporary seasonal skate board park attendant. I "- Attachments c?D , I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: National Night Out/Change Council Meeting Date DATE: June 4, 2002 INTRODUCTION National Night Out is scheduled for August 6, 2002 which is a Regular City Council meeting night. DISCUSSION To allow the City Councilmembers and staff the opportunity to attend various National Night Out functions in the city, the Council meeting scheduled for August 6, 2002 needs to be rescheduled. ACTION REQUIRED The City Council is requested to reschedule the August 6th meeting to Monday, August 5, 2002 at 7:00 pm. Respectfully submitted, fi;.L: (}JV Vicki V olk City Clerk @ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: 2002-03 Council Goals - Schedule Community Education Workshop DATE: June 4, 2002 INTRODUCTION At the 2002-03 Council Goal Setting Workshop, Council indicated their collective desire to meet with Anoka-Hennepin School District Community Education representatives to investigate benefits the City derives from its annual contribution to Community Education. In 2002, this contribution amounted to approximately $72,8l4 for youth programming, including summer programs and a new part-time position at the Rum River Elementary School (see attachment). In addition, Steve Kerr, Community Education Manager, will be present to discuss potential Community Education program opportunities that could be conducted within the proposed City Community Center. DISCUSSION To assist Council with their review and discussion of benefits provided by the School District, please review the attached letter from Mr. Kerr, dated August 6, 2001, representing program participation levels in the 2000/01 school year. Also attached is a copy of their 2000-01 Annual Report for Andover, Crooked Land and Oak View schools in terms of student participation level, facility utilization and curriculum information. Mr. Kerr indicated that he would have additional information at the workshop for distribution to Council regarding 2001-02. Staff has discussed a potential meeting date with Ms. Nancy Knop, Community School Coordinator, for Wednesday, June 26, 2002 at 6:30 pm. ACTION REQUIRED Consider scheduling a Council Workshop for Wednesday, June 26, 2002 at 6:30 pm to meet with Community Education representatives. The agenda would include a presentation and discussion of benefits derived from the City's financial participation in Community Education programming and a discussion of potential community education programming opportunities in the proposed Community Center facility. Should Council have any other suggested topics, please contact my office for inclusion on the workshop agenda. Attachments Cc: Steve Kerr, Community Education Manager Nancy Knop, Community School Coordinator / / MEMO DATE: June 1, 2001 1'0: John Erar. City Manager ~ Jim Dickinson, Finance Direct FROM: Steve Kerr, Community Education Manager RE: Community School Budget Proposal 2002 I am requesting the support of the City of Andover for the Community School program during the 2002 budget year. The proposal is based on the maintenance of existing levels of service. In addition, I am providing cost estimates for the new elementary school. I am projecting a phase in of services at the new elementary over two years. The joint funding provided by the City of Andover and Community Education provides the necessary staff to create the services listed below. Services Provided With Joint School District/City Funding 1) Youth Programs and Activities-30 to 35 per building per quarter 2) School Buildings Open to Community Groups-4 nights a week / 3) Summer Program Cost of Services-City of Andover Share Youth Program $58,314.00 Summer Program $7,500.00 TOTAL $65,814.00 Cost of Services-City of Andover Share (New Elementary School) I am suggesting that we began with a 20 hour a week staff position at the school for the first year. In the second year moving the position up to a 30-40 hour a week position. Some of the rational for this is that the school will have an enrollment of 400 students the first year and 800 during the second year of operation. Estimated cost for this additional service would be $7,000. If you would like any other information, give me a call at 506-1274. / ~o "'-Id.~() \ , Date: August 6, 2001 To: John Erar, City Manager From: Steve Kerr, Community Education Manager Re: 2000101 City of Andover Community Schools Annual Report Overview Thank you for your continued support of community education. We in community education are dedicated to lifelong learning, involving people and improving communities. Our philosophy is to utilize school and community resources to provide opportunities for lifelong learning, recreation and positive growth for individuals, families and communities. This annual report provides an overview of the program, which is the result of the support of the City of Andover, its residents and the Anoka-Hennepin School District Community Education Department. This program includes youth activities, facility use and staff time at the Andover elementary schools and the middle school. The statistical and descriptive summaries, which follow, are summaries of the detailed annual report, which will be given to you. Statistical Summary: Youth Activities Facility Use Community School Number of Participants Number of Participants / Andover Elementary 3521 87,874 Andover Elementary (Summer) 1025 N/A Crooked Lake Elementary 2346 14,224 Oak View Middle School 8239 145,752 Descriptive Summary: This program includes a variety of arts, skills, enrichment, recreational and general interest classes and activities for preschoolers through teens. In addition many special events and activities are offered including youth tournaments, after school teen programs and family events, like the Turkey Shoot Facility use includes community tournaments, community atWetic practices, civic groups, trainings, special community events and many other activities. If you require more detailed information or have questions, please do not hesitate to contact me at the above address. Working together is the key to success for providing programs and services for our communities and we appreciate your support and look forward to another year of a positive and rewarding partnership as we serve the Andover community. . ANINIU:AL REPORT' .. -.' ,~_.." ...... ,...,. .." y 200)O~O)1 .._" .,. "7 ,.~ ..w_ andover, CrOO'W Lake, 01lll Oak V~w C()Ih1J1lIA1lit~ Se,~ls flY' ~::.. ':: .: ; Community Education Mission and Philosophy We in Community Education are dedicated to lifelong learning, involving people and improving communities. OUf philosophy is to utilize school and community resources to provide opportunities for life long learning, recreation and positive growth for individuals, families and communities. S,.OflSotetL by The City of Andover Anoka Hennepin School District 11 and Residents of Andover ~ lrl -.:r ..... ~ ~ C/O N Q\ ~ ..... \0 N lrl -.:r O~ C/O Q\ \0 lrl ~ lrl \0 N 0 0 0 0 I I 0 0'\ 0 0'\ 0 0 rJ1 0'\ 0 0 0'\ 0 0 ~ 0'\ 0'\ Q\ ..... Q\ ...... ..... ;.. ;.. 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' . Pre-School classes began with great enrollment numbers at Andover and Crooked Lake. . Facility use requests poured in at all sites. The community certainly makes use of the facilities. . Oak View started the school year with a full fall athletic schedule: flag football, football, volleyball, tennis, and golf league. . Community School hosted a parent/child golf tournament and teen golf lessons at Woodland Creek. . Teen classes in Babysitting, Science, Tae Kwon Do and Weight Training were offered. Octoher . Andover Athletics started their girl's basketball season. , . Youth classes started at Crooked Lake and Andover. Classes included: Soccer Fun, Flag Football, Basketball Basics, Cheerleadirig, Ceramic Ghost With Pumpkin, and Boo! Some special interest classes included: I'm Taking Care, Computer Club, Chess Club and Dominos. . Aerobics classes started at Crooked Lake, Oak View and Andover. . We started the school year with the movie "The Road To El Dorado". We had 305 students attend between the 2 elementary sites. We also invited Adventures Plus (after-school childcare) students to join us. . Community School hosted a Family Swim at Oak View Middle School on October 18th. . Community School hosted a Family Roller-skating Night on October 25th at Cheapskate Roller Rink in Coon Rapids. . The Andover Lion's hosted a Halloween Party at Crooked Lake with approximately 100 attending. . Many adult classes began at Oak View . . Oak View sponsored a teen trip to Spooky World. . Community School collaborated with Giant Step Theatre to offer an original version of "Sleeping Beauty". Auditions and practices began. / Nov~mher . Our annual Turkey Shoot was held at Oak View Middle School. Parents and , children competed in sports events for a turkey certificate. , / . Family Swim Night was offered at Oak View Pool on November 15th . Rollerskating was held on November 29th at Cheapskate Roller Rink. . Pack 609 held their big Cake Raffle at Andover. . Our first Nacho Nights for the school year was held at Andover. We had 625 parents and children attend. . Oak View Student Senate and Community Ed. sponsored an after-school activity night. This year's theme was "Under Construction". Acti vi ties included a d.j. dance, open gym, volleyball, ping pong, karaoke and more. The county highway department helped us with traffic signs for decorations. . Cheerleading and Dance Team began at the middle school. . Teens took a trip to Vertical Endeavors, a climbing wall in St. Paul. . Snowmobile Safety classes were held at Oak View. . The Oak View Ski Club kicked in with over 300 members. Trips were offered each Friday, December-March and some non-school days as well. D~c~mher . Holiday Classes were underway with high enrollment. Some favorites were: Holiday Stackers, Ceramic Tree, Beaded Snowman Towel Holder, Angelica, Ho Ho Ho Napkin Holder, and Holiday Wreath and Company. Popular sports \ classes included Floor Hockey Fun, Jolly Gymnastics, and Jolly Gym Time. / . Northpole Workshop was held for preschoolers. . Facility Use continues to be busy. . APTCO sponsored their annual Santa Brunch on Saturday, December 2nd with approx. 1040 children and parents attending at Andover Elementary. . AAA held their girl's end-of-the-season tournament at Andover and Oak View. . Oak View Student Senate and PRIDE club sponsored families for the holidays. . 3 productions of "Sleeping Beauty" were held at Oak View. J~nll~ry . Facility Use for the new year poured in. . Community School continued the winter program with offerings in Volleyball, Basketball Basics Computer Club, Domino Fun with Mr. Johnson, and an assortment of craft classes. The most popular classes included Petey's Winter Home, and Ring Around The Snowman. We had 7 sections of Volleyball at Crooked Lake alone! . The afterschool movie, "Dinosaurs" was held at the elementary sites. . Andover Athletics started their boy's basketball season. . Nacho Nights was held for the second time at Andover with the numbers reaching 700. . Community School hosted a Family Roller-skating Night for Andover at / Cheapskate January 25th. on , . Community School hosted a Family Swim Night for Andover at Oak View Middle School on January 12th. \ . The District Middle School Wrestling Tournament was held at Oak View. , > / . Pine Wood Derby's and Basketball Tournaments are booked at Oak View. . Sunday open gym is offered for all community families at Oak View. . A special middle school dance team and cheerleading performance was held at Fred Moore Middle School. Two teams from Oak View participated. . A full slate of new adult classes was offered in the District Winter/Spring brochure. . Offered a Tuesday/Thursday open gym for teens after school. Fehrllary . Community School hosted a Family Swim Night at Oak View Middle School for Crooked Lake families on February 21st. . An outing to Chuck E. Cheese was held for elementary students. . A Family Night Rollerskating for families with Special Ed. Students was held with 56 attending. . Pre-school classes began for winter quarter. Classes offered were Moving and Grooving, Tiny Tot Dance, and Tumbleweeds. We offered an afternoon class of Moving and Grooving during the school day hours with 10 children registered. . Afterschool classes held were Dance, Basketball Warm-Up, 2 sections, of Floor , Hockey, Ice Skating Fun, and Cribbage With Mr. Johnson. Craft classes held , were Tower Of Love, and Tic Tac Toe. . The Lion's hosted a Family Ice Skating party with great success. . The Cub Scouts held their Pinewood Derby at Crooked Lake. . Teachers from Andover taught a wide variety of classes this winter. Some of the classes were Chess Club, Introduction to Model Rocketry, Games Galore & Brain Teasers Too, Harry Potter and more. . Preschool classes filled with waiting lists on almost all classes. Some of the classes offered were Tiny Tot Dance and Tumbleweeds, . Community School hosted their 1st annual 3 on 3 basketball tournament for middle school students. It was held on President's Day when the students had off of school. . Oak View held their Valentine Activity Night and offered a new teen class in Modeling. . Winter sports began with girl's basketball and gymnastics. . Summer athletic clubs met to determine field usage for the schools for summer. March . Community School hosted a Volleyball Tournament for 29 teams at OakView on March 3rd. The tournament was a great success and enjoyed by all. , . Adult, Pre-school and Youth classes continued. J . . A Chess Tournament was held at Andover with teams from various elementary schools in the District. \ . Arts and Academics Night was held on March 29th at Crooked Lake. , Community School and the Boy Scout/Cub Scout Pack from St. Francis organized a Gourmet Hot Dog Dinner. . AAA held their boy's end-of-the-season playoffs/tournament. . The final Nacho Nights was held on March 20th with 525 parents and children attending. . Took 73 students roller-skating at Cheapskate on March 13th. . Two Firearm Safety classes were held at Oak View with 100/class. April . Began the spring program by showing the movie "102 Dalmatians". We had 357 attend the movie. . Youth classes began with high numbers in craft classes. The following are some of the sports classes that were held: T -Ball/Baseball, Moving and Grooving, Spring Baseball, and Soccer Fun. New classes offered were French-Beginning Language and Culture, Stamping Up Card Class, and Harry Potter Reading Class. Spring Softball, Archery and Archery Partners. Horseback Riding Lessons were also offered this spring. . Community School hosted a Family Swim Night at Oak View Middle School on April 16th. . Kindergarten registration was held at both elementary schools. New \ students had a chance to go with kindergarten teachers to see the classrooms and have some fun while their parents listened to presentations from the Principal, Adventures Plus, Health Service and Community School about what they can expect and look forward to next year. . Facility use is still high. . Girl Scout Awards Night was held on April 25th. . Lion's held a Pancake Breakfast on April 29th. . A new competitive swimming program was offered to middle school students. . The Oak View student senate sponsored a book drive for "Books for Jamaica" . Over 4,000 books were collected. Winning classrooms were rewarded with pizza parties. . Oak View kicked off the spring sports season with track, baseball, softball, tennis and girls flag football. ~ . The Andover Showcase was held on Thursday, March 3rd with displays, exhibits, demonstrations and more. . Volunteer Teas and Staff Appreciation days were held. . Parent/Child, Preschool and Youth classes wrapped up for the year. . The afterschool movie " Rugrats in Paris" was held. / . . . A Special Ed. Family Night was held at Northdale Pool. 29 attended the outing. Activities for the Special Ed. offerings are coordinated through the , \ Community School Office at Crooked Lake. \. . The Broadway On Site play 'Pinocchio' was held on May l7th at Crooked Lake. . The Andover Girl Scouts held their awards ceremony on May 8th. . Summer registration started for classes that are to be held at Andover . Oak View sponsored a Welcome Party for incoming 6th graders on May 23rd. . A special activity night was held for 8th graders on May 31st. . Community Ed. held its annual staff vs. student basketball game. The staff was once again victorious! I.un.e . Last day of school June 8th. . Summer program held at Andover Elementary. , / I @) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN,US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Schedule EDA Board Meeting Date DATE: January l5, 2002 INTRODUCTION Due to the ongoing nature of commercial site development activities in Andover Station, along with interest by prospective parties in developing the WDE commercial site, there is a need to schedule an EDA Board meeting to review these issues. DISCUSSION Staff suggests that the EDA Board meeting be scheduled for Wednesday, June 12, 2002 to review and discuss the following economic development items: / Tentative Agenda - Wednesday, June 12,2002 EDA Meeting at 6:30 p.m. 1. Andover Station - Site Development Update 2. WDE Site Development - Private Development Proposal (Ryan Companies) 3. WDE Site Development - Private Development Interest Update 4. Great River Energy Update - Site Acquisition Considerations 5. Andover Station - Street Name Changes (Carry over) 6. Schedule Next Meeting 7. Other Business ACTION REQUIRED Consider scheduling EDA Board meeting date for Wednesday, June 12, 2002 at 6:30 pm in Conference Room A. Respectfully submitted, - /-~ " /.' _<t,,!,,'.~1 -'i -"/", - John Erar , Cc: EDA Board Members I @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Dana Peitso, Human Resources Manager CC: John Erar, City Administrator./- SUBJECT: Response to Council Goals for 2002-2003 DATE: May 28, 2002 INTRODUCTION One of the items on the Council Goals for 2002-2003, was to Enhance Communication - Develop a list of ideas /suggestions to further enhance public communications. Vicki V olk, City Clerk, Rhonda Anderson, Administrative Secretary for Engineer and my office worked on the goaL DISCUSSION / Staff would like to start with identifying a list of ways the City already communicates with the public: Monthly City Newsletter City Website City Bulletin Board City Electronic Billboard Anoka Union/Anoka Shopper QCTV - Cable City Calendar (2003 Recycling) Anoka Area Chamber of Commerce North Metro Area Chamber of Commerce New Resident Packets Fun Fest Community Booths Voter Registration Village Profile Magazine Fire Department Open Housesffours Community Education (Forestry, Recycling, Reading Program, Public Safety, Career Days) Home Improvement Show PhonelFax/E-mail Letters - various notices from various departments Signs posted throughout the City (Recycling, Community Center, Public Notices) Pamphlets (Building Department & Community Development) / Neighborhood meetings Public Informational Meetings Community Surveys Task Forces/Special Initiatives As you can see by this list, the City of Andover is well represented among the standard news media of television, newspaper and community events. The City currently does not advertise with radio, but staff does not think this is a common source of City information for the public. One resource that staff feels could be better utilized in the future is the City website. Currently this site gives general information but it could be expanded to include more specifics from different departments, such as building and community development. Another communication idea that staff would like to propose is the distribution of maps of the City parks to coaches and residents. The reception desk continually receives questions on the location of specific parks. ACTION REQUESTED At this time staff cannot identify any additional communication mediums beyond website enhancements and distribution of park maps. The City of Andover uses a wide range of communication tools to provide the residents of Andover with information. Respectfully submitted, /fA~~ Dana Peitso / / @ CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~%.- . 4 . FROM: Will Neumeister, Director of Community Development t~ SUBJECT: Executive Summary of the Proposed MUSA Policy Changes DATE: June 4, 2002 INTRODUCTION A detailed summary and discussion of the proposed policy changes is contained in the attached discussion paper from AMM. This information was obtained by staff who attended an AMM presentation on May 15, 2002. The discussion centered on the newest policy direction coming out ofthe Metropolitan Council that would focus attention on MUSA cities rather than MUSA boundary changes. DISCUSSION A MUSA city would be defined as any city that lies partially or wholly within the 2020 MUSA. / The proposed policy would allow MUSA cities to essentially "stage" their own MUSA, locating growth and development anywhere within their jurisdiction as long as regional systems will be available and adequate. According to Metropolitan Council staff, the idea is to place more emphasis on how communities grow and less less emphasis on where. The Metropolitan Council has not made a final decision on the proposed policy, and is seeking input from cities. A brief summary of some of the key points of the proposed policy change include: . Contiguous and non-contiguous growth areas would be allowed as long as public services (i.e. sewer, water) are made available. . Local decision making at the City Council level will be the rule, rather than having it determined by the Metropolitan Council. . Expedited Comprehensive Plan Amendment reviews will be possible. . The current policy on MUSA has failed to provide adequate housing availability. ACTION REQUIRED No action is requested. This is an informational item only. ~~~;=':d, Will Neumeister ~ Attachments AMM News Summary of Potential Policy Changes I Metropolitan Council's Summary of Potential Policy Changes Copy of Star Tribune Editorial on "Same growth on half as much land"-May 19, 2002 ~pr 18 2HH2 17:31:H3 Via Fax -) 703 755 8923 John Erar Page HH2 Of HH2 AMM FAX PartnershipS in p~ng ~NEWS services and solutions April 15 - 19.2002 Metropolitan Council Considers New MUSA Policy As part of their work on the new re- The proposed policy is the result of more individualized solutions to cit- gional blueprint, the Metropolitan an analysis of MUSA land supplies ies' development issues. Council is considering a new MUSA and emerging development trends policy that will focus on MUSA cities using preliminary region-wide 2000 Under the proposed policy, MUSA rather than a MUSA line. A MUSA land use data and the most recent cities would essentially be allowed to city is defined as any city that cur- Council growth forecasts. Met "stage" their own MUSA and would rently lies partially or wholly within the Council staff has stated that the pro- be encouraged to "plan for their en- 2020 MUSA. posed MUSA policy is based on the tire jurisdiction, taking into account following conclusions drawn from municipal growth forecasts, infill and Between now and 2008, the pro- that analysis: redevelopment opportunities, local posed policy would allow these cit- and regional abilities to provide infra- ies to locate growth and development . "The currently designated 2020 structure, community preferences anywhere within their jurisdiction as MUSA does not-have enough ser- and other factors." long as regional systems will be viceable, potentially developable rand available and adequate. According to accommodate the latest 2020 To implement the proposed policy, to Met Council staff, the idea is to residential growth forecast. Newly Council staff has suggested that the 'lace more emphasis on how com- developing communities will need to Council pledge to work with MUSA / expand the MUSA sometime during cities to "monitor platting practices munities grow and less emphasis on where. the planning period, depending on the and land supply/demand to ensure circumstances in individual cities: adequate supplies of serviceable, The proposed policy is likely to have potentially-developable land on a sub- the greatest impact on cities that cur- . "In cities where the 2020 MUSA regional basis." Cities will be asked rently have a significant portion of already splits the community, adding to plan for a 20-year land supply and their land supply outside the MUSA. the remaining land within those cit- the Council will commit to a 10-year For example, Hugo, Forest Lake, ies to the MUSA would make the re- service allocation. The 1 o-year ser- Cottage Grove,lnverGrove Heights, gionaJ land supply just adequate to vice allocation will be a rolling allo- Rosemount and Shako pee are all accommodate forecasted 2030 cation, so that cities can always be likely to be impacted by the new growth." looking 10 years out, and it will not policy. be tied to specifiC parcels of land . .Changes in key residential devel- within the community. opment variables such as housing .- mix, density, and infill/redevelopment A discussion paper outlining the en- amounts can have a significant ef- tire proposed policy and implemen- Allociatlon of us Unl.enityAve/llle Wut fect on how long MUSA land supplies tation framework is posted on the St. Palll, MN 5510J-2044 last ." AMM web site at www.amm145.orQ. Mttropolitan Pho/le: (651) 215JOOO Please contact Kris Wilson at AMM . . FlU: (651) 281-1299 Council staff has suggested that the (kristine(ci>.amm145.orQ or 651/215- Munl(lpalltltS E-mail: /lmn@ammU5.o" new policy will allow for more quali- 4003) with any questions and/or AMM Fax Nt:IfIl ll/lUed to all AMM dty tative decisions regarding the provi- comments. . 'Ulagus and Qtlministrators,l~/$(alive con- sion of metropolitan services and ~cts and Board memben. PlelUe shan: this lax with your ntilyors, cOllndlnumbus and srofffo keep them abreast o/important metro cif)' Issues. -2- - TOTAL P.02 . - - - -- -- ~~~ A~ ~~n~ A~. A~ '\ ssociation of Metropolitan Municipalities http://www.amm145,org/MUSAhtm Metropolitan Council MUSA Policy Discussion Paper Blueprint 2030 How should the region accommodate growth and development in newly developing MUSA cities? The 2000 Census showed strong growth in the region during the 1990s. Consequently, the new Council forecasts have 75,000 more households in the region by 2020 than were planned for in local comprehensive plans. This also means that 485,000 new housing units will need to be produced in the Metropolitan Area by 2030 (including 45,000 units to replace those lost to fires, demolition, etc., bringing the total to 530,000 new units altogether). Continued planning with local communities needs to occur so the region will have the infrastructure and services in place to maintain a strong, competitive economy and high quality of life. A healthy, vital region needs redevelopment and reinvestment as well as an adequate supply of developable, serviceable new land so that cities will be prepared to deal with forecast growth. A substantial amount of new growth will occur in those cities wholly or partially within the 2020 MUSA _ the MUSA cities. Preliminary policy area allocations of the 2030 housing units forecast indicate a total of 325,000 housing units can be expected in the developing suburbs. This is - approximately 67 percent ofthe total Metropolitan Areas growth of 485,000 units. Both the amount of expected growth and how it is accommodated on the landscape are important for l the orderly and economic development of the region. To date much of the discussion of MUS A policy has centered on land use data - how much vacant, developable land is available within the MUSA. Council smart growth policy involves consideration of qualitative as well as quantitative aspects of growth and development. How housing is produced and arrayed across the landscape has a direct bearing on the amount ofland needed for new development. Other major factors are the amounts ofinfill and redevelopment as well as land use intensity. As land is used more efficiently in the production process, the MUSA land supply is extended for longer periods oftime. This is being documented by the Council's plat monitoring program that is being conducted in cooperation with 12 newly developing edge cities. For example, qualitative and quantitative housing production changes are effectively make MUSA land supplies last longer in those cities because less land is being consumed for more units. Plat monitoring data is showing that the mix of housing production is shifting away from the 1990s trend of about 70% detached, single family units. In 2000 the ratio of single family to multifamily units was 40%/60%, and in 2001 it was 37%/63%. Urban residential densities in the monitored plats were 4.6 units per net residential acre in 2000 and 3.8 in 2001. Of the plan amendments submitted by participating communities several reguided land use and/or extended the MUSA, resulting in 678 more housing units than would have been built under the original plan designations. In addition, the number of units being built in the monitored communities is exceeding the minimum number of units already allowed in comprehensive plans even where plan \ amendments are not necessary. Infill/redevelopment plats in the monitored developing cities accounted I for 10% of the total units. Finally, the plats reported consumed only about 3% of the MUSA cities' 10f3 -3- 4/19/2002 9:42 AM . . ;....ssociation of Metropolitan Municipalities http://www.amm145.org/MUSAhtm vacant land while increasing planned housing production considerably. / Comprehensive plan reviews have indentified a 2020 MUSA but only committed regional services to the 2010 state. In essence, this established an urban service area with a 20-year land supply and a 1 a-year service commitment. Given the higher growth evident from the 2000 Census that is reflected in the Council's new forecasts, it is appropriate for local governments to have the flexibility to propose changes to the 2010 MUSA where necessary. In a sense, MUSA cities should treat the 2020 MUSA boundary as the outer limit of a floating MUSA within which the Council will continue to make 10-year service commitments. Changes to the 2010 and subsequent MUSAs still need to be reviewed as comprehensive plan amendments to ensure that over time MUSA timing and staging remains consistent with metropolitan system plans and Blueprint smart growth objectives. Proposed Policy Framework . The Council encourages MUSA cities to foster development patterns that reflect Blueprint 2030 objectives and smart growth principles, especially by: o Taking advantage of infill and redevelopment opportunities, - - o Focusing growth in centers along transportation corridors, particularly transitways, o Taking a long term, 20-30 year view of potential growth and development needs, o Providing an urban land supply that considers the need for a full range of land uses - residential, commercial, public, etc., o Creating a stronger sense oflocal identity and community. . The Metropolitan Council recognizes the metropolitan urban service area (MUSA) line as established in local comprehensive plan reviews as the regional service boundary through 2020. As cities grow and change, proposed modification to interim MUSA timing and staging should be submitted for Council review as comprehensive plan amendments/updates to ensure regional services and infrastructure can be provided. . The Council encourages MUSA cities to consider their entire jurisdiction when proposing longer-term MUSA changes. The Council will work with MlUSA cities to plan and maintain 20-year urban land supplies and will commit to lO-years of service within the agreed upon urbanization areas. . This means that between now and 2008 MUSA cities may locate growth and development anywhere within the 2020 MUSA as long as regional systems will be available and adequate. . In 2008 comprehensive plan updates MUSA cities should plan enough land area to accommodate 2030 growth forecasts, and the Council will plan to provide the service equivalent to 2020 growth forecasts within that area. / 20f3 -1- 4/19/20029:42 AM Association of Metropolitan Municipalities http://www.ammI45.orgIMUSAhtni . In making regional investment decisions, especially for transportation facilities and services, the Metropolitan Council will give highest priority to cities accommodating forecast urban growth and utilizing smart growth development practices. In addition, through its technical assistance and grantlloan programs the Council will continue working with MUSA cities to develop best land use and development practices that demonstrate smart growth. Proposed Implementation Framework . In considering the staging of urbanization areas over time, MUSA cities are encouraged to plan for their entire jurisdiction, taking into account municipal growth forecasts, infill and redevelopment opportunities, local and regional abilities to provide infrastructure, community preferences, and other factors. . The Council will work with MUSA cities to monitor platting practices and land supply/demand to ensure adequate supplies of serviceable, potentially developable land on a subregional basis. . MUSA cities should encourage production of mixed use, smart growth development projects with densities in new developments of at least 3-5 housing units per residential acre, with higher densities in centers along transitways and in infill/redevelopment areas. (The Blueprint defines residential acres as areas of residential land use including local streets, alleys, parks, and locally - protected natural resources. It excludes major transportation rights of way, major parks and open space, NWl wetlands, and steep slopes over 18%.) , . The Council will work with local governmental units to ensure that metropolitan services will be / available within the MUSA in accordance with timing and staging plans agreed upon in local comprehensive plan reviews. . Through increased technical assistance and targeting of resources the Council will encourage MUSA cities to develop and share best land use practices that accomplish Blueprint 2030 goals and objectives. I 30D 4/19/20029:42 AM -5"- . . ., . MUSA Policy Discussion Paper Blueprint 2030 How should the region accommodate growth and development in newly developing MUSA cities? The 2000 Census showed strong growth in the region during the 1990s. Consequently, the new Council forecasts have 75,000 more households in the region by 2020 than were planned for in local compreh~nsive plans. This also means that 485,000 new housing units will need to be produced in the Metropolitan Area by 2030 (including 45,000 units to replace those lost to fires, demolition, etc. brings the total to 530,000 new units altogether). Continued planning with local commuiiities needs to occur so the region will have the '. in:f;i:astructure and services in place to maintain a strong, competitive economy and high . quality of life. A healthy~ vital region needs redevelopment and' reinvestment as well as' .. .. .. . . an adequate supply of developable, s~rviceable new land so that cities will be prepared to deal with forecast growth. A substantial amount of new growth will occur in those cities' wholly or partially within .. , the 2020 MUSA-the MUSA cities (see map). Preliminary policy area allocations of the 2030 housing units forecast indicate a total of325,000 housing units can be expected in ... , th~ developi)ig suburbs.. This is approxnnateiy 67% of the total Metropolitan Area . growth of 485,000 units. .--- PrelimlJlaryMUSA Cftl.. Ci:ae. WAoDr or Pa..rtla1ly Withlb. ihe 2020 MUSA . .. . . .' .. . . .. ,. .. . . . . .'. "". .' .. -. h '" . . ...' " . -' - Both the amount of expected growth and how it is accommodated on the landscape are important for the orderly and economic development of the region. To date much of the discussion of MUSA policy has centered on land use data-how much vacant, developable land is available within the MUSA. Council smart growth policy involves consideration of qualitative as well as quantitative aspects of growth and development. How housing is produced and arrayed across the landscape has a direct bearing on the amount ofland needed for new development. Other major factors are the amounts of infill and redevelopment as well as land use intensity. As land is used more efficiently in the production process, the MUSA land supply is extended for longer periods oftime. This is being documented by the Council's plat monitoring program that is being conducted in cooperation with 12 newly developing edge cities. For example, qualitative and quantitative housing production changes are effectively make MUSA land supplies last longer in those cities because less land is being consumed for more units. Plat monitoring data is showing that the mix of housing production is ' shifting away from the 1990s trend of about 70% detached, single family units. In 4000 . the ratio of smgie family'to, mUltifainiIy unIts was 4Q%i60%, an~ in iob 1 it ~ . 37%/63%. Urban residenti~f d.ensities in the monitored plats were 4.6' units per net, residential acre in 2000 and 3.8 in 2001. .. Of the plan.amendments submitted by participating communities several reguided land use and/or extended the MUSA, resulting in 678 more housing units than would have been built under the original plan designations. In additio,n, the number of units being built in the monitored communities is exceeding the minimum number of units already' allowed in comprehensive plans even wnere plan amendinents are not necessary.. ' Infilllredevelopment plats in the monitored developing cities accounted for 10% of the total units. Finally, the plats reported consumed only about 3% of the MUSA cities' vacant land while increasing planned housing production considerably. Comprehensive plan reviews have identified a 2020 MUSA but only committed regional services to the 2010 stage. In essence, this establishes an urban service area with a 20- year land supply and a 10-year service commitment. Given the higher growth evident from the 2000 Census that is reflected in the Council's new forecasts, it is appropriate for local governments to have the flexibility to propose changes to the 20 I 0 MUSA where necessary. In a sense, MUSA cities should treat the 2020 MUSA boundary as the outer limit of a floating MUSA within which the Council will continue to make la-year service commitments. Changes to the 2010 and subsequent MUSAs still need to be reviewed as comprehensive plan amendments to ensure that over time MUSA timing and staging remains consistent with metropolitan system plans and Blueprint smart growth objectives. Proposed Policy Framework . . Q The 'Council . en~o1ira:ges MDSA cities to fo'ster'development patterns that reflect j B,l.uep~t 20~p objectives ~d smm:t growth principles, especially. by---: . . . ., . .. I . ," . ..... " ..... L' ._ ,". .., '. . . .. . . , . .. ..' . .' . , .. . . . . . .. . -7- cO Taking advantage of infill and redevelopment opportunities, / cO Focusing growth in centers along transportation corridors, particularly transitways, cO Taking a long tenn, 20-30 year view of potential growth and development needs, cO Providing an urban land supply that considers the need for a full range of land uses- residential, commercial, public, etc., cO Creating a stronger sense of local identity and community. Q The Metropolitan Council recognizes the metropolitan urban service area (MUSA) line as established in loc!!l comprehensive plan reviews as the regional service boundary through 2020. As cities grow and change, proposed modifications to interim MUSA timing and staging should be submitted for Council review as comprehensive plan amendments/updates to ensure regional services and infrastructure can be provided. Q The Council encourages MUSA cities to consider their entire jurisdiction when .. . .. .. proPQsing longer-term MuSA 9~ges. the COUlJ,ciCwil(woik With MVsA ~ities to plan and mailltain 20-year urban land supplies and wiil conimii to to-years of senrice within the agreed upon urbaniZation areas. - cO This means that between now and 2008 MUSA cities may locate growth and .. , development anywhere Within the 2020' MUSA as long as regional systems will be . available and adequate. cO In 200& comprehensive plan updates MUSA cities should plan enough land area to . .... . . . accominodate 2030 groWth forecasts, and the Council will pIan to provide the service equivalent to 2020 growth forecasts within that area. Q In making regional investment decisions, especially for transportation facilities and services, the Metropolitan Council will give highest priority to cities accommodating forecast urban growth and utilizing smart growth development practices. In addition, through its technical assistance and grantlloan programs the Council will continue. working with MUSA cities to develop best land use and development practices that demonstrate smart growth. Proposed Implementation Framework Q In considering the staging of urbanization areas over time, MUSA cities are encouraged to plan for their entire jurisdiction, taking into account municipal growth forecasts, infill and redevelopment opportunities, local and regional abilities to provide infrastructure, community preferences, and other factors. Q The Council will work with MUSA cities to m.onitor platting practices and land supply/demand to ensure adequate supplies of serviceable; potentially developable . . land on a subregional basis. . . . . . . '. '. . . , ) .. . . .. . . . .. . . . '. .[.. ~-- .. , . . . . ,'. . . .' . , , ~ MUSA cities should encourage production of mixed use, smart growth development projects with densities in new developments of at least 3-5 housing units per / residential acre, with higher densities in centers along transitways and in infilVredevelopment areas. (The Blueprint defines residential acres as areas of resid~ntialland use including local streets, alleys, parks, and locally protected natural resources. It excludes major transportation rights of way, major parks and open space, NWl wetlands, and steep slopes over 18%.) . ~ The Council will work with local governmental units to ensure that metropolitan services will be available within the MUSA in accordance with timing and staging plans agreed upon in 10calcomprehensive plan reviews. ~ Through increased technical assistance and targeting of resources the Council will encourage MUSA cities to develop and share best land use practices that accomplish Blueprint 2030 goals and objectives. . , . . " . . . ' . .. . .. .. ' . . ',' . . '. . . . '. .. . . ~ Or ' . '. . . '. J . . .!' " *- ~, . . .. . . . " .. .. .' . . . .. , .. '. . .' .' .. " ..... . , , -'7--- -- o?S'~1r-7Yi}cl/z,v eck'-6Y/a/':'-:-/lfij /~ 2tClL \ , Same growth on half as much land Minnesotans and their political ving, more walking, more transit, leaders should consider seriously easier access to nature, mote jobs the $10 billion they can save oyer and shopping close.to housing and the next 20 years by encouragmg a greater 'commuruty feel" to their : the Twin Cities to grow in a more suburbs. Not surprisingly, these I responsible,efficientmanner. desires match national surveys A recipe for those savings was of- that are starting to make believers fered last week by the Metropolitan of lenders and home builders. Council. The new plan springs not The traditional nuclear family ~ from the paternalistic coercion that now constitutes only a quarter of critics tend to associate with the current households. An aging popu- council, but from the common lationandanincreasingimpatience sense of citizens themselves. Re- with long commutes is creating a sponsible governments are obliged market for communities that more to engage the public, ponder the fu- closely resemble the streetcar ture and plan in ways that respect neighborhoods of the early 20th the taxpayers' burden. century: bungalows, townhouses, In pursuing its new Blueprint comer stores, frequent parks and a 2030, the council offers a truly con- grid of streets. servative approach, one that will Encouraging this change, not only save money (perhaps $250 however, is a huge challenge for ayearforthe average metro taxpay- the Twin Cities - where ordi' er) but conserve farmland, preserve nances often prevent traditional natural features, ease traffic conges- neighborhoods; where developers tion, lessen urban decay and, in the cling to the big-lot, autocentric for- process, make Minneapolis-St. Paul mula of the 1950s; and where con- a more attractive and competitive servative politicians ferociously region. oppose any investment in transit Mounting traffiC congestion and, thus, any return to a more tra- makes it plain that the inner seven ditional form. metro counties have reached a criti. Still, the advantages of the new , cal point. Either development con- growth scenarios are so plain that tinues to spread outward in its cur- it's hard not to expect that one of I rent far-flung pattern - gobbling two similar versions will be adopt- 285 square miles of rural land every ed. These scenarios double or triple decade and requiring even more the number of walkable ,neighbor- driving _ or it goes on a sensible hoods foreseen under current diet. plans, mostly by clustering housing With the new approach, the and leaving lots ofroom for nature. same growth _ about 580,000 peo- They encourage up to triple the pie per decade _ can be number of new homes in older accommodated on half as much neighborhoods. They double the land. In essence, t:.'lis dietary plan number of new homes within two lets the urban become more urban miles of jobs and within a half-mile while conserving more pastoral of parks. They more than triple new countryside _ 140 more square homes located near transit lines. As miles per decade. ' a result, driving declines by more Viewed from the air, then, a new than 10 percent while the popula- Twin Cities would look less like two tion rises, and air quality improves fried eggs dropped into a pan with markedly. the whites spreading ever outward, Perhaps the best news involves and more like a spider with legs of cost Savings in sewers and road- transit-oriented communities ways alone amount to as much as separated by ample areas of far $6 billion over 20 years. Additional roomier development; in other savings in school construction, words, it would offer something for health care, public safety and other everyone. government flfictions easily push This prescription didn't come the overall savings beyond $10 bil- from a bunch of dreamy-eyed lion, even with new and necessary planners but from hundreds of transit investments. Minnesotans who turned out at Met Council Chairman Ted workshops throughout the metro Mondale and his staff have done area over the past year. The remarkable work, tbanks, in part, process will continue into public to funding from the McKnight hearings next fall. Using maps and Foundation and the expertise of color-coded chips, the workshops Calthorpe Associates, the nation's challenged citizens to imagine top regional planning consultants. , how growth in their communities Together with hundreds of cili' should best be handled. The an- zens, they've made clear the criti- I swer came loud and clear: more cal choice now facing the metro variety on less land. area: Either it settles for "more of Anticipating their own aging as the same," as traffic-choked At- well as the best interests of their lanta has so painfully experienced, children, people said they wanted or it demands a saner, less-costly more types of housing, less dri- and more livable future. ' -10- (~ CITY OF ANDOVER \ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Ern<, City Admini'ttato'~ Scott Erickson, City Engineer l(.. FROM: Todd Haas, Asst. City Engineer SUBJECT: Letter from Football Association - Building Storage - Engineering DATE: June 4, 2002 INTRODUCTION This is an update as to the status of Andover Football Association's request to construct a storage building at Prairie Knoll Park. DISCUSSION , The new Andover Football Association (AFA) representative recently attended the May 16,2002 Park I & Recreation Commission meeting to participate in the discussions regarding the development of the 2003 CIP. The AF A has requested that a storage building be constructed at Prairie Knoll Park for both soccer and football. The Commission in reviewing this request by the Football Association likes the idea of the storage building but would potentially prefer to include restroom facilities, mechanical/electric rooms and possibly a concession area and has preliminarily included this improvement in the proposed 2003 CIP. Chuck Trom, President of AF A, is aware that these improvements currently are not funded and have not yet been discussed by the City Council. The review of the 2003 CIP improvements will be discussed with the City Council over the next few months. * It appears a special meeting between the Council and the Park Commission will be necessary to discuss these improvements to Prairie Knoll Park and other parks that have been proposed for 2003. Note: The AF A has indicated that they do have an interest in donating some material and labor for this facility, but to what extent has not been determined at this point. The majority of their existing funding is being used to purchase football equipment. ACTION REQUIRED No action is required at this point, as the scope and funding for this proposal is not yet established. It is recommended to wait until the City Council and the Park Commission review the proposed 2003 CIP projects. Staff has discussed the timing with Mr. Trom and he understands that if the Commission and City Council agree to these improvements as part of the 2003 CIP that construction will not begin until 2003. Mayor and Council Members June 4, 2002 \ Page 2 012 / Note: If approved as part of the 2003 CIP, design of the project would not begin until later this year (2002) or early 2003. Respectfully submitted, ~/~ Todd Haas / cc: Park & Recreation Commission Members Chuck Trom, President of Andover Football Assoc. I Scott Erickson From: John Erar Sent: Wednesday, May 22, 2002 1 :28 PM To: Scott Erickson; Todd Haas \ Subject: FW: PRAIRIE KNOLL / Scott and Todd, this is the email that was referenced at last night's Council meeting. Please review and let's discuss with respect to timeline, feasibility and CIP implications. John John Erar City Administrator 1685 Crosstown Blvd., N.W. Andover, MN 55304 763.767.5100/Fax 755.8923 -----Origina1 Message----- From: Trom, Chuck [mailto:CTrom@schererbros.com] Sent: Wednesday, May 15, 2002 2:35 PM To: 'FStone@ci.andover.mn.us'; TODD HAAS (E-mail) ; Steve Freitag (E-mail) ; 'JErar@ci.andover.mn.us'; 'KStarr@ci.andover.mn.us'; 'mgamache1011@prodigy.net' Cc: Chuck Schmidt (E-mail) ; 'Jerry Johnson' (E-mail) ; 'Joe Deitz' (E-mail); MONICA (E-mail) Subject: PRAIRIE KNOLL ALL, I AM SENDING AN E-MAIL FOR A REQUEST TO EXPEDITE THE FIELDS THAT ,ARE jPLANNED FOR PRAIRIE KNOLL PARK. I UNDERSTAND THERE IS SOMETHING IN THE WORKS TO DEVELOP TWO SOCCER FIELDS THERE NOW. I HAVE MET WITH STEVE FREITAG (WITH NORTH METRO SOCCER), TODD HAAS, FRANK STONE, AND JOHN ERAR. THERE IS NEED IN ANDOVER FOR MORE FULL SIZE IRRIGATED FIELDS. I WOULD LIKE TO MAKE A PROPOSAL TO BUILD A COMPLEX AT PRAIRIE KNOLL. STEVE AND I HAVE BEEN WORKING TOGETHER ON FIELD USAGE FOR THIS FALL. I FOUND WE ONLY HAVE THREE FULL SIZE FIELDS IN ANDOVER WHICH ARE IRRIGATED. THAT WILL MAKE IT TOUGH THIS FALL. I KNOW THERE ARE ALSO PLANS TO IRRIGATE MOST OF THE PARKS WHICH HAVE CITY SEWER AND WATER AVAILABLE, YET MOST OF THESE PARKS DO NOT HAVE ROOM FOR FULL SIZE FIELDS OR ARE BEING USED BY BASEBALL OR SOFTBALL. ALSO ONE OF THE FIELDS (THE WATER TOWER FIELD) WILL BE REMOVED WHEN THE SPORTS COMPLEX IS BUILT. BOTH AFA AND NMSA ARE IN FULL SUPPORT OF THE SPORTS COMPLEX. WE WOULD HOPE YOU CONSIDER THAT PRAIRIE KNOLL COULD SERVE AS A REPLACEMENT FOR THE TOWER FIELD IF THE COMPLEX PROCEEDS. AFA AND NMSA SERVES APPROXIMATELY 2,100 KIDS, AFA WILL HAVE 350 - 450 THIS YEAR AND NMSA WILL HAVE 1500 - 1600. WE ARE BOTH GROWING, I EXPECT ,TO HAVE SOMEWHERE BETWEEN 600 - 800 IN FIVE YEARS. WHICH BRINGS ME TO MY ,PROPOSAL TO BUILD A COMPLEX AT PRAIRIE KNOLL. THIS FOOTBALL SOCCER COMPLEX WOULD HAVE THREE FULL SIZE FIELDS, 1 SOCCER WOULD USE ALL THREE THROUGH THE SUMMER, FOOTBALL AND SOCCER WOULD SHARE THEM IN THE FALL. IT WOULD HAVE A FIELD HOUSE TO STORE EQUIPMENT, BATH ROOMS, IRRIGATION EQUIPMENT, AND POSSIBLY CONCESSIONS. THE BUILDING COULD ALSO BE USED AS A WARMING HOUSE IN THE WINTER IF THERE WAS AN ICE RINK. \TO jGET THIS DONE I NEED NOT ONLY YOUR APPROVAL BUT YOUR ASSISTANCE. RIGHT , NOW THE FIELD IS FULL OF SAND BURS. IRRIGATION, ALTHOUGH THE GREATEST EXPENSE, WILL HAVE THE BIGGEST IMPACT ON THIS COMPLEX. WHEN CITY SEWER AND WATER MAKES IT TO THE FIELD THE PUMP NEEDED FOR A WELL COULD BE REPLACED WITH A LESSER EXPENSIVE PUMP, AND BE REUSED, POSSIBLY AT HAWK RIDGE. SOME LEVELING COULD ALSO BE DONE. I WOULD LIKE TO OFFER APPROXIMATELY 50% OF THE COST TO HELP BUILD THE BUILDING, THROUGH SUPPLYING PRODUCT AND/OR LABOR TO BUILD IT. IF THIS COMES TOGETHER I WOULD LIKE TO START THE BUILDING THIS FALL. I KNOW I AM ASKING ALLOT, YET IT WILL HAVE IMPACT ON NOT ONLY ALL THE KIDS AND FAMILY WHICH WILL USE IT. IT WILL ALSO HAVE IMPACT ON THE REST OF THE PARKS USAGE, IT WILL HELP TO FILL THE NEEDS OF AT LEAST THREE YOUTH ASSOCIATIONS IN ANDOVER (NORTH METRO SOCCER, ANDOVER FOOTBALL ASSOCIATION, AND ANDOVER INVADERS) . I PLAN ON COMING TO THE 5-16-02 PARK MEETING, PLEASE CONSIDER THIS AND I WILL TRY TO ANSWER ANY QUESTIONS YOU HAVE THEN. THANKS, \ /CHUCK TROM ANDOVER FOOTBALL ASSOCIATION STEVE FREITAG NORTH METRO SOCCER ASSOCIATION \ / 2 @ ~ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City AdministratorpL V FROM: Scott Erickson, City Engineer SUBJECT: Letter on Drainage Issues (Supplemental) - Engineering DATE: June 4, 2002 INTRODUCTION This item is being researched at this time and will be presented to the City Council at the meeting. Respectfully submitted, aI~LL- Scott Erickson @ / \ CITY OF ANDOVER , ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administratorq:li/ j FROM: Scott Erickson, City Engineer SUBJECT: Residential Drainage Concern - B. Knox - Engineering DATE: June 4, 2002 INTRODUCTION City Staff has reviewed and approved a proposal from the property owners located at 15309 Linnet St. NW to reconfigure the existing storm water pond located behind their home. DISCUSSION The Andover City staff has been working with Mr. Bernie Knox (15309 Linnet St. NW) ) regarding a proposal he has presented to staff for the regrading/reconfiguration of the storm water pond located behind his home. Mr. Knox has submitted a modified grading plan for the reconfiguration of his back yard and the associated storm water pond. The City Engineering Department reviewed the modified grading plan and has performed the necessary cut and fill calculations to determine if Mr. Knox's plan adequately compensates for the proposed pond fill. Upon review of the plan submitted by Mr. Knox lot it has been determined that it does adequately compensate for the proposed fill. Once the grading has been completed City Engineering staff will verify the final grade elevations with the property owner to insure the work is performed in compliance with the proposed grading plan. This approval has been provided only for the proposed grading. Any additional changes, modifications or construction of structures (a shed was depicted within the existing easement on the grading plan) would need to be reviewed by the appropriate City department. A voice mail message was left with Mr. Knox to confirm that he can proceed with his grading as proposed. ACTION REOUIRED No action is required. Respectfully submitted, od;ict~~~ Scott Erickson , cc: Bernie Knox, l5309 Linnet St. NW (33) CITY OF ANDOVER \ , / 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWWCLANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator1V FROM: Jim Dickinson, Finance Director SUBJECT: Financial Report on Park Dedication/Trail Fund Reserves DATE: June 4, 2002 INTRODUCTION At the May 21 51 City Council meeting, the Council indicated they would like to receive an update on various projects funded by park dedication and trail funds. DISCUSSION Quarterly, the Finance Department provides financial reports to the Parks and Recreation I Commission for their review and comment. The last report provided to the Commission was for the first quarter ended March 3l, 2002. Finance has updated the report previously provided to the Commission through April 30,2002, and has attached those reports for the City Council's review and comment. Finance will continue to update the Council on Park and Trail projects as part of the Finance Department's quarterly financial reports to the Council. BUDGET IMPACT The attached reports show the status of projects (before the June 4, 2002 Council meeting) funded by park dedication and trail funds. 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In Z III 5~~rng5 '0 '0 ::> III IIlC)UZ<(U C l: U. 0 19 :l OOl(OMt""-,.... U. l- I- NNM'V,....a Z In I I I , , , 0 .~ " w - 0;:) 0;:) COOON I- 0:: u mmO)ooo 0:: III '11:'11:'11:'11:'11:'11: I- ::> 0 ... (J a. - ~~ W DATE June 4. 2002 \\\l l I ITEMS GIVEN TO THE CITY COUNCIL ~ ~ . Letter from Zach Akers - May 2, 2002 . Dragon Tales PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\DA TA\STAFF\RHONDAAIAGENDA\CCLlSTDOC , c.c. f"\tc)' ~/'fJo~ ~ June 2002 11~9 2ob2 ,.._""",,,_'r.- '~'--."-"- ,-~-".". -~'-'" ' hitttIYa'(j~1tQQY,Eij:l<<)( ~ -,~. -,. '-'_. , ~ J"U~~Merr\ge,.ship(j~iV~/C()()k()lJf <t~ --~ " .>~~ It's not too soon to start thinking , ' - .,'" - , -" . --, ' ," ,.'~, about this year's Haydays Grass Drags. Even J\>i~~re-?pri.n.g."..Fli.n.g! though the Sno Baron's event will not take $QtU..dQy,.iJ'Un~.. ~,i2002 place until September, we want to be well prepared if we are to get the bid again. Each 5:00PM year, we try to look back at how the previous . ~ year went, and decide what we can do to Ron Herrmann's House improve upon it. Discussion on the subject 14560 Drake St, Andover has already begun at recent meetings. For this fall, the Andover Sno (763) 434-3714 (H) (651) 647-0598 (W) Dragons Board has already recommended that we repeat the same bid as we have in the From Hanson Blvd, East on Andover Blvd 1 block, past, which includes the amenities of ice, North on Drake St, 1 block on your left food tickets, portajohn and portasink for our work area, gas for the ATVs, and at least the Do you have snowmobiling friends/relatives that c{,':ild be interested in a same work area that we've had in the past. A new idea is a separate bid for powerwash- club like ours? Bring them with you to this cookout/bonfire, and let ing all the trash barrels that are used on the them meet usl Even in the non-snowmobiling season of summer. Haydays grounds. The details of this idea are everyone is welcome to come and enjoy the fun of the club. contingent on the Sno Barons accepting this Club will provide meat & pOp, bring a dish to pass separate bid. Badges are also something that have t\~: ~sid~:, s1101s, ~~~,;e~~~2 chips, ~t~) . \ \\, been an ~ea of.contention in ~he past, and !,,{j!!2~ Don ~;J~f,Qrgetj IQw"t%~:~lrs:~~d bug\~~lce! <p~, the club ]s lookmg at ways to Improve the ~~;(! situation. From the design to the distribu- , -- . \ ""') L'^~ l,\~~1' f",f' .."~ 'Z?;fc.f'\ tion, we are coining up with a better way for '\: ,~Jf; i ""1'"-. v'" , Jia- c_, -",1 .",',,0" -, \w ~'" -' ,- -::~ ' -)) ! \ ~': qjr.> . if" ~;) ", ~ "i. ;,\:::. ~~ i- x~~- j-d/' \)V (I'Q;, /"" i";;' ...' ''';(''' &~\ 1;.1'" '\ current members/workers to have access to '\ ,.. " /,,/, t"~ .~"' '.'- fl.. -'J 'i:~ ~ l' . ,~'<l~!f ~ tt . the Haydays grounds. New design ideas will .~ <? "*~ .;.;1 l ~,. - _~1'; I' ~ I be presented at the next general meeting .. Andover (June 11) at Mansetti' s. Days Pal~ade Another new idea to surface this year is one that we hope will help with the retention of our existing faithful members, as This year, the Andover Days the use of his pole barn to assemble the well as attract new snowmobilers to our club. festivities will take place on Saturday, float, and we'd like to meet there on the Any adult member who works a minimum of June 29. At the last general meeting, the evening of Thursday, June 27, to com- one 6-hour shift at Haydays will receive one members present voted to participate in plete the preparations, (in previous new Andover Sno Dragons club hat (brand the parade again. We will have a float years we have been able to assemble the new design!). Members can purchase addi- similar to the ones created in previous float in less than 3 hours, from start to tional club hats at cost. Those who join our years, with a scene depicting snowmo- finish). Then, we'll just need a few club to work Haydays will receive their first biles being ridden down a winter trail. members to either ride on the float and year of membership free (our club and Mn- VernHerting has offered the toss candy to the kids, or walk alongside USA), and can purchase club hats at cost. use of his antique sled again, and Kevin: and hand out club promotional materials Of course, we will have to see how Roesner has indicated that his brand new to the adults along the parade route. our bid is received by the Sno BarOlls before sled will also be perched on the float. If anyone has any questions at any ofthese new ideas will be implemented, We'd like at least one more snowmobile all regarding this event, please contact but it never hurts to be prepared, and it's on this year's float, so please contact us if either one ofthe co-organizers: Andi never too early to begin planning for next you have on that you'd like us to use. Johnson (763) 506-0609, or Chris time! Hopefully, we will see all of you at Don Kiphuth has volunteered Craine (763) 434-3111. Haydays this September! , Member Profile: butitwa~..J'un~atthetime. Inl998.he . I got back mto It, when he bought a '97 Arc- CL' UB Director tic Cat 440ZL. Now he's got his 2002 Gary Craine Arctic CatZR500 to ride. . M' ,EM" 'B' E' R I In August of2000, the Crames ," '1 "" [' were looking for more opportunities to .' . This is the ride, and meet more snowmobilers who NEWS: I second half of a 2- share their interests. They found the And- . 'I part interview with' over Sno Drago~s, and have been a~tive ! ____- F~: ___.. the Craines (Chris. members ever smce. Gary really enJoys I ". ... . ',", .;1' I was featured in the' ri~ing i~ W~sconsin, and through his Happy A.., n. h.'i\iersary I' April issue). Gary frIendshIps m the club he has been explor-",.! ,.; ,. and Chris make a ing new places like Vermillion, McGregor, "-----~- really good team, ~d va~ious.other adventures with people Brian & Lisa Dorn celebrated I and a great addi- like Mike FIX and Bob Thorn. their wedding anniversary on I I tion to the Andover Gary has been a natural at making May 18. i Sno Dragons. many friends since joining the club, and at Gary was born and raised in . the banquet this I~st March he was elected ! : ~~. .'~~l' '" Ramsey, and graduated from Anoka High to the Board ofDrrectors. And we're glad I ",""'f'jj!,"~'~ '" School i~ 1982. ~e~ his mom moved to that the Cr~ines have enjoyed it enough to ,. ......V.., F...;r'.';lt'{.f.~j...'.'" '. '....,.,.. ". ChamplIn, they lIved rIght next door to become so Involved. Thanks! "J.~ ~. I Chr"" '1 Wh Ch' d d r- - - - - - - - - - - - - - - - - - -."" ; " I IS S laml y. en rIS gra uate I" t~ t ";',_ . , ".' , and joined the military: family members Sno Barons Raffle: Ii .'. '~".'.'."\'2:...r'- . ~{( ,7:/.r...,,~....' I encouraged them to WrIte to one another. Ii .;:X,,:;;r '1;.... During Chris's time in the Air A . . Jr{~... Lisa's birthday is ~'':\J'''''' s InpreVlOUS years, we have ',-,,01 '';.j' Force, they had gotten very close and Gary b d . h th . ,...'.'..'.. ,.' May 29 but Brian . ". I' visited her in Texas a few times. It came e.en presente Wit e ?~po~uru~ to .~' ,; .' -i:i, I I t . t' 1989 h h 'd nuse some funds by partiCIpatIng In the ..,,, .... did not feel at :. i I o a pom In were s e was consl er- '.. I'b . ~,~ . t . b k t M' t raffle hosted by the Sno Barons At \ I erty to disclose '.~ I mg no commg ac 0 mneso a, so . . .' '. . .';::' I Gary decided to quit his job here and move Haydays, they wlil be gIVIng away a new her age... A-.;. II down there. He stuffed everything he ~amaha SxR600 and ~-place trailer, and. -~t" -.J owned into his little Ford Escort, and tIck.ets are already aVaIlable to begin _ headed to San Antonio sellIng, for $1 each. Much to his disappointment, she On.a reco~~ndation from the Club Wear: was not there when he got to Texas. She board, .we WIll ~egm WIth tryl~g to .sell Since so many members have had been re-stationed to Italy, but was l~OO tIckets this ~er. M~ke FIX expressed interest in showing their club scheduled to return for Christmas. That Will have books of tIckets aVaIlable at , pride by wearing articles of clothing with was his one chance to make his intentions the June 1.st c~kout at R.on Herrmann s our club logo (dragon on a sled), we have clear. He would propose to her on Christ- house. Mike.will also bnng .~em to the established on ongoing relationship with mas Day, and if she said no, he would general meetIngs at MansettI s through- Accent Custom Embroidery, Inc. [(763) pack up and go home. out the summer. If you are u.nable to 755-0355 or (763) 792-3888]. Located at Well, of course she didn't say no, attend ~e p~, or an~ ~eetI~gs, b~t 1680 99th Lane in Blaine, they are keep- and by January 1990, Chris was done with would :>tIll like to partiCIpate In ~ellmg ing our logo on file so that anyone can the Air Force and moved back to Minneso- raflle tIckets, you can contact Mike at order any item at any time. Members can t . h G Th . d' (763) 754-0869 b" f h . h' . k a WIt ary. ey were marne III 1991, . nng m one 0 t err own s IrtS or Jac "ets, and bought a house in Minneapolis. Gary - - - - - - - - - - - - - - - - - - -.. and have the logo stitched on, or they can got ajob with Donatelle Plastics, where Snowmobile Safety Training Notes: make a selection from the large inventory he's been for more than 11 years. He is With the required age increasing or catalogs that the shop has on hand. currently the Production Supervisor. to 26 this October, we expect a surge in One of the items that the club is Daughter Dalaina was born in 1995, and enrollment in our Adult Sessions. We'd purchasing is 75 hats, all red with a black the Craines moved to their current Ham like to set specific class dates by July. brim, that will feature our dragon on a Lake home in 1997. Also, we've been discussing the sled logo. These will be given to working Gary has always liked snowmobi- possible purchase of a 'training sled' for members at Haydays, and will be available ling, and rode as a kid. He remembers our Youth Sessions, due to the unpredicta- for purchase to members at cost, begin- riding his dad's '74 Ski 000 640 TNT. bility of the weather. The club is looking ning in June. When he was about 18 or 19, he was out at a bogie-wheeled sled (Ski 000 Elan?), living on his own, and didn't have enough which can be ridden on grass (with wheels Wefcome :N"ew :A1emGers! money to continue the sport. He tried to on the skis). Items will continue to be dis- get by on a '73 Arctic Cat Cheetah 440, cussed at our summer general meetings. None at this time . ~ r-- The FI- dht to HI-de' this fulL The focus of this will be to educate 11"4lJt. ' ., ,.. " e · those who attend fall trade shows about the Ai '1' It S lllLI~: Recent e-mails and internet essays ultimate consequences of the land use battle written by snowmobiler Viki Eggers-Mason in Yellowstone Park. have brought the issue of recreational land Those of us who have been involved - use to light. Here are some excerpts: in this battle from the beginning know that if Weight Set C!) "Last year, in the course of a tele- Yellowstone is lost to snowmobilers, public Olympic style weight bench with bar, phone conversation with one of my Senator's lands across the nation will close. After all, leg attachment, and preacher curl aides, I was told this terrible truth. "When ifsnowmobiling is bad for Yellowstone attachment. 300 pounds of Olympic green groups can rally ten thousand com- (where all a.ctivity takes place over paved tyl 'ght 'th 'ght tr ment letters, and snowmobilers can't man- roadways), It must certamly be bad for the s ewel SWI wel ee. , . . . E II C . . age to deliver more than a thousand, It unprotected SOli oftraJis and play areas ever- xce ent ondltIon $300.00 makes it tough for us to stand up for you. ywhere else. Even private ground will be T d'll There is only so much we can do, Viki. This subject to regulation and closure "in the pub- rea ml is a democracy, remember, and your folks lic interest". Tony Little treadmill, all electronic are sounding like a minority here in D.C." While it might appear that the bat- with three interactive video tapes. That comment made my stomach tie over Yellowstone isfug about snowmo- Excellent Condition $150.00 lurch. This young woman was absolutely bile use, it most certainly is not! This is a right. For years I've watched as environmen- battle over recreational access of all kinds. Tool Box tal extremists and agenda driven "public ser- Our opponents don't intend to rest until only Pick up truck tool box complete vants" have stacked the deck against recrea- they can define "appropriate recreational op- with internal tray and iocks Fits tionists. They really don't have to work very portunity", and I can almost guarantee that II d d. . ed t . k hard at it. In the case of snowmobilers, all snowmobiles will not be among the appro- sma an me mm SIZ ruc s h h 'd II d d' h d d '11 ATV d' b'k Th (R S 10 ) t e ot er Sl e rea y nee s to 0 IS sc e ule ve uses - nor WI s, 1rt I es, etc. e anger, -.: etc. public comment periods for the spring and list is long and ugly. Sadly, most folks don't Good ConditIon $60.00 summer months. Once we put our sleds understand the scope of this threat. . away, we toss our access issues in the garage Recreationists have traditionally Chair with last year's trail map! We go merrily been able to mind their own business and not Swivel rocker with ottoman. about our lawn mowing while groups like the become embroiled in these battles. That time Good Condition $40.00 "Bewilderness Society" and the "Bilge Water has passed. If we are able to salvage what is Nutworks" keep those anti snowmobile cards left of our access to Yellowstone and other Dog House and letters stacking up on desks in Washing- public places, we MUST enlist the help of Fully insulated roofed, and ton. our fellow recreationists. We must rally maintenance fr~e siding. Will fit Our opponents are doing everything these troops to write letters, participate in II t ed. . ed d within their power, spending every dime ne- the public comment process and call upon sma 0 m mm SIZ ogs. . . h' ] d ffi . I " h I N U d 10 cessary to be sure the antI-snowmobile com- t elr e ecte 0 cia s lor e p. ever se $ 0.00 ments dwarfthose snowmobilers submit. Because this is necessarily a politi- All It . And they are counting on us to do what cal battle, we in the West cannot do this on Garv ems. (763) 434-3111 snow~obilers typically do in these cases: our own. We have a few committ:d volun- Nothmg. teers who know and can commumcate the I challenge you to do three things today: details. These folks will help at some shows, ~'-""'-'-'-'-""""'-'-'-'-'-"'~'-~1.. I) Send a comment letter for yourself, then but in order to be truly successful in this ~ ask three friends to do the same. A letter is task, we must have a physical presence at . Club Member ready for you to sign at: www,savevellow every possible opportunity. To do this, we Challen e' ~ stoneparkcom willneedfmancialhelp.Throughmycon- ~ . 9 '. ~ 2) Sign the petition at: www.petitiononline tacts with snowmobile manufacturers, I have . . Smce the fight to rIde ~ .com then pass the URL on to EVERYBO- obtained permission to attend these shows . 'h'~ld '" '~_ol by wery '"~- DY ,. yo"' "''''= hook. Md ,. "p , bhl, willii. Ski-o,,', "'''''' .. mobller, Mike FIX has ISSUed a 3) Show this article to every snowmobiler no cost. The Blue Ribbon Coalition has ag- challenge to ~1I club ~embe~s: you know... reed to provide informational materials to be b~s~d on the mformatlOn wr~tten by Just pretend for a moment that the distributed at these events. As you can see, Vlkl Eggers-Mason (see article at future of snowmobiling depends on what you we mainly need help with transportation and right), M.ike will personally pledge ~ do today... because, guess what?! It does!" travel expenses. $25 to this cause, an~ challenges all (written 4/16/02) Anything you can do to assist in members to :natch h1Ill.. Q;) "To my friends in the snowmobile this effort will be greatly appreciated. Please Let ~ help to sto~ thiS, community: I'm seeking help with funding call me at (866) 659-0970 (ifI'm out of the battle before It reaches Mmnesota. ~ for an outreach intended to generate interest office, leave a message). Thanks! ~ and action among snowmobilers and other Thanks for any help you can give .r.r.r.r.rN.-.-.r.r.r.r.-.r..........r. recreationists in the northern tier of states us!" (written 5/25/02) . " ****************************** * * * Place Your Ad in the Andover Sno * * * * Dragons's * * "Dragon Tales" Bi-Monthly Newsletter! * * * * * * Do you have something for sale? * * * * Members can place a For Sale ad for FREE! * * (Ad will run until item sells) * * * * * * Do you run a business? * * Ad space on the back page of the * * * * newsletter can be purchased for the year * * (6 issues). * * * * ONLY $18.00 Der YEAR! * * * ****************************** PDLRRIS~ The Way Out. Uoah. Sl1owmobiJe~. ATV's. Ahhh... that frosty mug taste! Sales, S('r\'iC(. & l\cCt',,"ril', 7429 East River Road Fridley \1 Yfltt1_A~A Shord,llnd'r PCLRRIS (763) 571-1760 Phon!' 7('J-S5()-H~1l . Fax 7(1.l-1i56-,\(,(,(, 15S(,O Highway 11.'1 ' Zi 111 nwrrmlll, (\IN 'i5j<j/i f'~"~J 'r.l.:itflllli-ilr-'1'111!~ . Jl'll'It',:::intHr.i{r~}Jjl'L'.jl!11i Z"cWea, Sfted4t 1~ ~ For a GEM of a Lawn DIAMOND LAWN IRRIGATION L.L.C. & ~ '" Quality Refinishing " Sales " Q Home Repair >I< Body Work * Full Mechanical * MN License: Be 20295477 1479 101st Avenue N.E (763) 784.1787 1830 107th AVE NW BRUCE BOHACH Btalne. MN 55449 cell (612)718.5500 Coon Rapids. MN Bus: (763) 754-0740 r"- Do you support businesses that 55433 Cell: (612) 618-0150 :....j ....,'~''''".---''"_.c.'" President Rick Buck l Vice President Doug Brown I Secretary Mike Fix Treasurer Chris Craine Sergeant-at-Arms Tim Almen Board of Directors Gary Craine Brian Dom Rick Ericksen Ron Herrmann Andi Johnson Kevin Roesner To submit information (Member News, Profiles, etc.), place an Meetings are held at 7:30 pm at "Mansetti's" on the second Tuesday of each month, and are open to everyone. (upcoming ad, or contribute an article to "Dragon Tales", schedule: June 11, July 9, Aug. 13, and Sept. 10,2002) please contact Andi Johnson at 763-506-0609; P.O. Box 671, Anoka, MN 55303; or e-mail at "snodragons@snodragons.com" CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN,US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for June 4, 2002 Council Meeting DATE: May 30, 2002 The Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Information under Consent Items - Item # 4 - Approve Quotes/02-7/Hidden Creek North Park/2002 CIP (Supplemental) _ Engineering Accept Additional Information under Mavor/Council _ Item # 33 - Letter on Drainage Issues (Supplemental) - Engineering Respectfully submitted, John F. Erar City Administrator (j) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Approve Quotes/02-7/Hidden Creek North Park Fencing/2002 CIP (Supplemental) - Engineering DATE: June 4, 2002 INTRODUCTION This item is in regards to approving a resolution awarding the quote for the installation to complete sideline fencing, and concrete bleacher pad areas for both the soccer and baseball field areas at Hidden Creek North Park, Project 02-7. DISCUSSION The quotes received are as follows: Contractor TOTAL BID North Star Fence $32,820.84 - $3,000 (Deduct) = $29,820.84 Able Fence, Inc. $35,845.00 Anchor Fence ofMN, Inc. $39,691.00 City staff has been coordinating with the Andover Baseball Association to have the fence installed between June 11 th and June l7th. In discussions with North Star Fence, the quote is higher than anticipated because of the tight time frame available for construction and material costs are at a substantial rise (+ 7% above last years plus an anticipated additional increase by the end of June). The contractor, North Star Fence, has indicated that they are willing to complete the 8 foot outfield fence and mow strips for the ball field between June II and 17 with the remainder (sideline fencing, bleacher pads, etc.) completed by August 23rd. The contractor has also indicated that they would be willing to deduct $3,000.00 in response to the extended completion date. The Andover Baseball Association has indicated that they would be satisfied with this timing if the outfield fencing was installed between June 11-17. Note: City staff has been able to contact 5 of the 7 of the Park & Recreation Commission members (Peterson, Holthus, Blackstad, Anderson & Lindahl) and these members are recommending the City Council approve the quote and the proposal from North Star Fence regarding the deduct and the completion date. Mayor and Council Members June 4, 2002 Page 2 012 BUDGET IMPACT The $29,820.84 (includes deduct) would be funded from the Park Dedication Funds and is identified in the 2002 CIP. The 2002 CIP has identified $20,000 to fund this project. The additional funding is identified and accounted for in the Park Dedication Improvement Fund that was provided in Item 3 of this packet. ACTION REQUIRED The City Council is requested to approve the resolution awarding the quote to North Star Fence in the amount of $29,820.84. Respectfully submitted, ~~0 cc: Park & Recreation Commission Members -- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-7. HIDDEN CREEK NORTH PARK FENCING. WHEREAS, pursuant to advertisement for quotes as set out in Council Resolution No. 083-02 ,dated May 21, 2002, quotes were received, opened and tabulated according to law with results as follows: North Star Fence $29,820.84 Able Fence, Inc. $35,845.00 Anchor Fence of MN, Inc. $39,691.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the quotes as shown to indicate North Star Fence as being the apparent low quoter. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with North Star Fence in the amount of $29.820.84 for construction of the improvements. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 4th day of June , 2002 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 65/31/2662 11:62 16124214866 NORTHSTAR FENC~ ___ PAGE 61 ~ 0 INVOICE 0 ESTIMATE OZ-7 ORTH STAR FENCE, INC. 541 GatfieJd Street West Alloka. Minnesota 55303-6207 (763) 421-6150. (763) 421-2565 Name CITY OF ANDOVER Date MAY 31,2002 Address 1685 CROSSTOWN BLVD. Phone 755-8118 City ANDOVER State MINNESOTA Zip 55304 I AM WILLING TO TAKE A $3000.00 DEDUCTION FOR PROJECT I WILL COMPLETE 8' OUTFIELD FENCE AND MOW STRIP BETWEEN JUNE 11 THRU JUNE 17 2002 WILL COMPLETE REST OF PROJECT B WEEN ULY 23 THRU AUGUST 23,2002 ATTN:TODD HAAS Clhank CYou TOTAL MAY 31 2002 10:56 16124214860 PAGE. 01 (Jj) CITY OF ANDOVER . 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Letter on Drainage Issues (Supplemental) - Engineering DATE: June 4, 2002 INTRODUCTION The City of Andover has received the attached letter from Mr. Todd Baumgartner regarding a water fountain that has been placed within a storm water pond located adjacent to and behind his home. Mr. Baumgartner is requesting City assistance regarding this issue. DISCUSSION Mr. Baumgartner's home backs up to a storm water pond, which is located in the northeast corner of the Chesterton Commons development. There are two single-family homes, which back up to the pond. Each resident has the pond located along the back half of his or her property (see attached map). The City has a drainage and utility easement over this pond for storm water purposes. Upon reviewing the concern of Mr. Baumgartner it does not appear that the City has an ordinance or restriction regarding the installation of water fountain as is described here. The fountain does not conflict with the City's use of the easement and most likely would not trigger the decibel levels outlined in the noise ordinance. ACTION REQUIRED The City Council is requested to review Mr. Baumgartner's concerns and provide direction to City staff. R"~~ ~bon cc: Todd Baumgartner, 1553? Yellowpine St. NW ~ I IN .' ---l> (:{ UJ~ I l ...-1 10, 0 ~;} V lD 0 ~ ,I I 0<;" m . - ,- 80.00 'I > C NOO.~ ~. sement ~:::- - --- ~I \ _ -.J -< -->. ~I I N ~ ~~ ~I \ ~J" - -1 C I r'.- -1IO.OQ.... ..J (j) 'I' N W lAl OJ I I ..,.." .. 01 c.o ~ ; - 192.30- - - lA! 0> ~ 2 ) 01 . en. C J C 0; Vi -" ------, """ <D \ C ~ 75.00 I . VI :: \9.~ zl 1 :E ~ CJ ~ < 'v ~ ~ r \'S / qogoo. ~I I~ ' o'\"' rr D V';il I~ ' c--- -,- ~I rn 1 ~ ^ r30 0 I~ l 95.00~N --- :\ 723.63 --, - - --, 30 84.00 ~~~ . I. " --------~ \ i--------j!> 713.92', ---- \, ~ -- ,: / " - 1 0 (f) Z 'East line of the NW 1/4 of ::J ~ Q )>' .... Sec. 23, Twp. 32, Rge. 24. :::l N~ o (.NO ^'- CJ) o .... -l o=:o 0-00 C. ., ::J ~(.N(1) '< .!'J" S::;o~ ^ I I ~~~r- 1\ g <g Z /-, I I L_ L) 3' ~ (1) N~ :::l -1>.......... .... -I>. (" C C IYIIi I. LV. '- V V '- I v . 'T I fil~l IJ ~ I~ I.. 1\ n L I~I 1. L. Lv IlV. UU {U r. I or- 5/12/02 Mayor Gamache. My name is Todd Baumgartner and r Jive at 15537 Yellowpine St NW in Andover. I am writing to you in reference to an issue concerning the placement of water fountains in Andover's residential drainage ponds. My home is located on a property that holds half of one of these drainage ponds while the other half is on my neighbor's property. Last Summer (2001), and now this Spring (2002), my neighbor took it upon himself to install, what I would describe as, an Industrial-Sized water fountain in the drainage pond. No consideration to my family was given before he installed this machine. which is located On his property but basically just behind my rear living-room window. Initially, it appeared harmless. It did not seem too loud and its aesthetics 'were good. My wife and I thought we could put up with it. However, ,in just a short time, the non-soothing 'White.Noise' became unbearable. Day after day this fountain ran. From 5 Pm to 10 Pm weekdays, we endured the crashes of water hitting water in one long recycled waterfalL Weekends, the fountain started at 12 Noon and stayed on untilll Pm. We could not go anywhere in our house without the 'White-Noise' in the background. Our options were to shut the windows in the heat of summer or deal with the noise. We dealt with it for a long time (several months). At the same time, we found ourselves trapped in a prison in our own home. r am someone who believes that most issues can be taken care of by respectfully communicating to those involved. That is exactly what I attempted. 1 carefully explained our concern to the neighbor because they are the family we have to live next to. His verbal response was based on defensiveness and was nothing less than hostile. He made it perfectly clear, through profanities, that he was making the decisions when it came to running the fountain in our pond. I have not spoken to him since and he continues to run the fountain today. This prompted me to contact someone at the city late last summer in which I found that these fountains are enforced with simple noise ordinances. Since these fountains make very unique sounds (falling water), it is very difficult to measure the levels using standard decibels. as I found out with decibel meter that 1 borrowed from my I work. My measurements equated to that of a library, which I can assure you that no library would accept. With the current ordinance, I'm not sure if there is anything I can do. Thus. my intentions of this letter are to get some regulations in place for these types of fountains to prevent someone, like my neighbor, from dictating the peace for residents surrounding these drainage ponds in Andover. I think: it is extremely fair that all residents associated with any particular drainage pond have some son of say when it comes to producing noise from the very waters that have been engineered on their property. While I look to remedy my own issue, my hope is that you will see the bigger ramifications of not addressing this. With our community growing as it is and having MAY 28 2002 11:56 763 764 8330 PAGE. 01 1l1n I. "V. "V V J. I V . i I f'lIYI \.u.l~ l. l\nl. 1~1l.l..l. \J I~ V. V v I V I. L " these ponds designed into most, if not all, of our neighborhoods, this issue is sure to rise again (if it hasn't already). Here are some examoles (oDtions) of what I am thinking of: 1) -If someone wanted to put a fountain in a drainage pond shared by other residents, some sort of written agreement would have to be drafted and signed by all those residents associated with that particular pond. It could be as basic as an approval. 2) .Restrict the use of these fountains to times during the day no later than 5 Pm, similar to the average person's work schedule. The fountain on our pond is the perfect example since it is too loud for use in the evening. ... .. 3) -Strictly prohibit the use of all fountains to be placed in the City of Andover's residential drainage ponds. This holds no bias to anyone while no future issues would arise with residents moving in and out of these properties. Personally, this is what I would like to see happen. The solution to this issue has to be more than a simple communication between neighbors, as I can personally testify to. Regulations need to be implemented to ensure peace and equality for all that may live with one of the City of Andover's drainage ponds on their property. I look forward to your response and eagerly await the initial stages of a resolution to this issue. Thank you for your time and understanding. 'k/ fic- Todd Baumgartner Also sent this letter to: Council Member Trude Council Member Jacobson Council Member Knight Council Member Ontel You contact me at: 763-434-2080 tr3cevdavbaum@aol.com Todd Baumgartner 15537 Yellowpine St NW Andover, MN 55304 MAY 28 2002 11:56 763 764 8330 PAGE. 02