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Home My WebLink AboutCC May 21, 2002 - CITY OF ANDOVER '\ 1685 CROSSTOWN BOULEVARD N. W. · ANDOVER, MINNESOTA 55304 . (763) 755-5100 . ) FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US Regular City Council Meeting - May 21, 2002 Call to order-7:00 PM 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (5/l/02Spec. Joint CC/Sports Complex Task Force) (517/02Reg. Council) Consent Items 4. Approve Payment of Claims - Finance 5. Approve Change Order #l/01-2/Ball Field Facility-West of High School/Irrigation _ Engineering 6. Modify Depository ResolutionlUS Bank - Finance 7. Call General Obligation Improvement Bonds of 1999C _ Finance 8. Call General Obligation Improvement Bonds of 1997B _ Finance 9. Approve Release Letter of Credit #298/Special Assessments/98-34/Chesterton Commons 3'd Add. _ Finance 10. Award Bid/99- I 5/Water Treatment Plant _ Engineering I I. Approve Plans & Specs/02-7/Hidden Creek North Park/2002 CIP _ Engineering 12. Award Bid/OO-5N2002 Mill & Overlayl7th Avenue Area _ Engineering 13. Approve Change Order # I (Compensating)/00-16/Grey Oaks (Phase II) _ Engineering . '\ , 14. On-Sale Intoxicating & Sunday Liquor License/Tanner's Steakhouse _ Clerk ) 15. Approve Raffle/Bingo PermitJFun Fest _ Clerk 16. Approve Refuse Hauler Licenses _ Clerk 17. Approve Sale of Used EquipmentlPublic Works _ Public Works Discussion Items 18. Receive Anoka County Sheriff Department Monthly Report _ Sheriff 19. Response to Skateboard Park Conduct Concerns _ Administration 20. Approve Authorization to Obtain Quotes/01-5/Skate Park Equipment, Continued _ Engineering 21. Bond Sale/2002 G.O. Water Revenue BondslWater Treatment Plant _ Finance 22. Presentation of 200 I Audit - HLB Tautges Redpath _ Finance 23. Receive Feasibility ReportJOI-13Nerdin Street Trail- Engineering 24. Order Trail Improvement/O I -2 I/Hanson Blvd. & Crosstown Blvd. Intersection _ Engineering Staff Items 25. Schedule 2003 Council Budget Workshop, Continued _ Administration 26. Schedule Public Information Meeting/Community Center _ Administration Mayor/Council a. Research New School Board District Lines _ Clerk Adjournment , J -- CD \ ; CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. · ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Adrninistratorf4- FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: May 21,2002 INTRODUCTION The following m;nut" have boon Provid'" by TimeSav", Socretarial S,"",ce, \ May 7, 2002 Regular Meeting ) The following minutes have been provided by the City Clerk: May t, 2002 City Counci1!Sports Complex Task Force DISCUSSION Cop;" of the minut" have boon "maUed to Coun,;! w;th bani copi" provided to Councilmcmb", Krught and Trude. If YOu did not receive tbe minu',,_ P'''''e con'", the City Clerk. ACTION REOillRED The City Council is requested to approve the above minutes. Respectfully submitted, k'{Wb Vicki Volk City Clerk ~ @ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. · ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~L Scott Erickson, City Enginee d FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Approve Change Order #1/01-2/BaU Field Facility-West of High SchooJ/ Irrigation - Engineering DATE: May 21,2002 ~TRODUCTION Thi, it'm i, in reg'ni, to 'pproving ,ohange onl" to the irrigatioo oon""o< fo, the Bol' Fiold FacilitY/West of High School, Project 01-2 for the repair of a damaged irrigation line. \ DISCUSSION ) AdditiOnal wo,k in th, ","onot of $323.83 "'" reqnired '0 ,dj"'t vario", 'prink,,, head, to accommodate the grading of the pedestrian trail adjacent to the ball fields. BUDGET IMPACT Thi, i, oon'''''ed pm of tho pro joe' Md will b, f"""ed thmugh the Bol' Fiold Doveiopmen' Fund. ACTION REOUIRED Th, City Conneil i, reqne",d to 'ppmve tho re,oiution 'pproving Chang, Onl" Hi fo, Pmj", 01-2, Ball Field FacilitY/West of High School for irrigation improvements. Respectfully submitted, Q~~~iJ David D. Berkowitz \ ) - J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING CHANGE ORDER #-L TO PROJECT NO. 01-2, BALL FIELD FACIUTYIWEST OF HIGH SCHOOL FOR IRRIGATION REPAIR. WHEREAS, the City of Andover has a contract for Project No. 01-2 with T J's Sprinkler Systems of Anoka. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 01-2. Adopted by the City Council of the City of Andover this 21st day of May, 2002 CITY OF ANDOVER \ J ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / ---- \ CHANGE ORDER CITY OF ANDOVER Andover, MN May 21, 2002. Change Order No.---1- To T J's Sprinkler Systems For Proiect 01-2, Ball Field Facility-West of Hiqh Schoolllrriqation For City of Andover You are hereby directed to make the following change to your contract dated Auqust 21, 2001. The change and the work affected thereby are subject to all contract stipulations and covenants. This change order will (increase) (decrease) (no ch:mge) the contract sum by Three Hundred Twenty Three & 83/100 Dollars ($323.83). This change order provides for the following extra work: Adjustments in the irrigation system due to the new pedestrian trail construction adjacent to the ball fields. Lump Sum $323.83 Amount of Original Contract $ 13,386.00 Additions approved to date (Nos. ) $ 0.00 Deductions approved to date (Nos. ) $ 0.00 Contract amount to date $ 13.386.00 Amount of this Change Order (Add) (Deduct) (No Change) $ 323.83 Revised Contract Amount $ 13.709.83 Approval City of Andover Approval T J's Sprinkler System ntractor By 5-/7-- IiJ City Engineer Date Date , G:IDA TAIST AFFIRHONDAAIFORMSICORDER01-2Irrigation.DOC --- -~ @ , } CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato1/1...- FROM: Jim Dickinson, Finance Director SUBJECT: Modify Depository Resolution / US Bank DATE: May 21,2002 INTRODUCTION Minnesota State Statute 118A.02 (Attachment A) requires the City Council to designate official depositories. Financial institutions designated as official depositories are the only institutions in which the city funds may be deposited. ) DISCUSSION The City of Andover is the current home to Firstar Bank, which will now be known as US BanIe On occasion the City of Andover has the need of banking services in which the City could utilize the services of a bank other than the City's official depository, the Anoka office of WeIIs Fargo Bank Minnesota, N.A. BUDGET IMPACT This is a cash management issue and has the potential to save fiscal management fees. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution updating the January 2, 2002 "A resolution Designating Depositories of City Funds and Supplemental Depositories of City Funds for Investment PUrposes Only". -- , - CITY OF ANDOVER I COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION MODIFYING CITY OF ANDOVER RESOLUTION NUMBER 03- 02, A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes, Section l18A sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits that are greater than can be obtained from the official depositories; and WHEREAS, Firstar Trust Co. of Minnesota financial institution will now be known as US Bank; and WHEREAS, US Bank can provide services to the City of Andover comparable to the City's current official depository. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that Firstar Trust Co. of Minnesota be removed as an additional depository for 2002 and US Bank added as an additional depository for investment and cash management purposes only. Adopted by the Andover City Council on the 2Ist day of May 2002. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria V olk - City Clerk (]) \ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Call General Obligation Improvement Bonds of 1999C DATE: May 21,2002 INTRODUCTION The bond sale report for the $9,780,000 General Obligation Water Revenue Bonds, Series 2002 indicated that the City should consider using City funds on hand to partially redeem the General Obligation Improvement bonds of 1997B and the General Obligation Improvement Bonds of "\ 1999C. The calling of the bonds would yield significant interest expense savings. / DISCUSSION The Finance Department reviewed the debt service fund for the General Obligation Improvement Bonds of 1999C and concurs that the City has funds on hand to fully redeem outstanding bonds totaling $1,410,000 (due in 2003 and 2004), which will yield interest expense savings of $92,355. BUDGET IMP ACT The call will yield a savings of $92,355 of interest expense in the debt service fund for the General Obligation Improvement Bonds of 1999C. ACTION REQUIRED The City Council is requested to approve the attached resolution for formal authorization of the calling of General Obligation Improvement Bonds of 1999C. I CITY OF ANDOVER COUNTY OF ANOKA \ STATE OF MINNESOTA ) RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION CALLING FOR REDEMPTION OF OUTSTANDING GENERAL OBLIGATION IMPROVEMENT BONDS OF 1999, SERIES C. A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), issued on behalf of the City, $3,525,000 General Obligation Improvement Bonds of 1999, Series C, dated October 1, 1999 (the "Bonds"), of which Bonds $2,115,000 still remains outstanding; and B. WHEREAS, all of the said Bonds maturing in the years 2002 to 2004, both inclusive, are subject to redemption and prepayment at the option of the City in inverse order, on December 1,2001, and on any interest payment date thereafter at par and accrued interest, all as provided in the resolution of the City Council dated August 17, 1999 authorizing the issuance of said Bonds (the "Resolution"), and C. WHEREAS, the City Council deems it desirable and in the best interests / of the City to call all of the Bonds maturing in the years 2003 and 2004, on December 1, 2002, the interest payment date, in accordance with said Resolution; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: 1. Bonds to be Redeemed. All of the Bonds maturing in the years 2003 and 2004, shall be redeemed and prepaid on December 1, 2002 at par and accrued interest for each such Bond called. 2. Notice ofCal!. The City Finance Director is hereby authorized and directed to give written notice of call at least forty-five (45) days prior to December 1, 2002, the date for call, to the paying agent where said Bonds are payable and therefore by registered or certified mail at least thirty (30) days prior to the date for call to all registered owners ofthe Bonds. Said notice shall be in substantially the following form: / NOTICE OF CALL FOR REDEMPTION / GENERAL OBLIGATION IMPROVEMENT BONDS OF 1999, SERIES C CITY OF ANDOVER ANOKA COUNTY MINNESOTA Notice is hereby given THAT BY ORDER OF THE City Council of the City of Andover, Anoka County, Minnesota, there have been called for redemption and prepayment on December 1,2002 Those outstanding bonds of the City designated as General Obligation Improvement Bonds of 1999, Series C, dated October 1, 1999, having stated maturity dates in the following years, totaling $1,410,000* in principal amount: Year 2003 2004 The bonds are being called at a price of par plus accrued interest to December 1, 2002, on which date all interest on said bonds will cease to accrue. U.S. Bank National Association (formerly, First Trust National Association) is requested to deposit federal or other immediately available funds sufficient for such redemption at the office of The I Depository Trust Company on or before December 1,2002. * Indicates full call. Dated: May 21,2002. Important Notice: Under the Interest and Dividend Compliance Act of 1983, 31 % will be withheld if tax identification is not properly certified. 3. Deposit of Sufficient Funds. The City Finance Director is hereby authorized and directed to deposit with the bank where said Bonds are payable prior to said call date sufficient funds to pay all principal and interest due on said Bonds as of the call date. MOTION seconded by Councilmember and adopted by the City Council of the City of Andover on this 21st day of May, 2002, with Councilmembers voting in favor ofthe resolution, and Councilmembers voting against, whereupon said resolution was passed. - STATE OF MINNESOTA COUNTY OF ANOKA J CITY OF ANDOVER I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of the City Council of the City of Andover held on the date therein indicated, with the original thereof on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to calling for redemption of outstanding General Obligation Improvement Bonds of 1999, Series C. WITNESS my hand as such City Clerk this 21st day of May, 2002. City Clerk ~ , @ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratof FROM: Jim Dickinson, Finance Director SUBJECT: Call General Obligation Improvement Bonds of 1997B DATE: May 21,2002 INTRODUCTION The bond sale report for the $9,780,000 General Obligation Water Revenue Bonds, Series 2002 indicated that the City should consider using City funds on hand to partially redeem the General Obligation Improvement bonds of 1997B and the General Obligation Improvement Bonds of 1999C. The calling of the bonds would yield significant interest expense savings. / DISCUSSION The Finance Department reviewed the debt service fund for the General Obligation Improvement Bonds of 1997B and concurs that the City has funds on hand to partially redeem outstanding bonds totaling $1,545,000 (due in 2004 and 2005), which will yield interest expense savings of approximately $179,870. BUDGET IMP ACT The call will yield a savings of approximately $179,870 of interest expense in the debt service fund for the General Obligation Improvement Bonds of 1997B. ACTION REOUIRED The City Council is requested to approve the attached resolution for formal authorization of the calling of General Obligation Improvement Bonds of 1997B. '\ J Attachment CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION CALLING FOR REDEMPTION OF OUTSTANDING GENERAL OBLIGATION IMPROVEMENT BONDS OF 1997, SERIES B. A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), issued on behalf of the City, $6,315,000 General Obligation Improvement Bonds of 1997, Series B, dated July 1, 1997 (the "Bonds"), of which Bonds $3,100,000 still remains outstanding; and B. WHEREAS, all of the said Bonds maturing in the years 2000 to 2005, both inclusive, are subject to redemption and prepayment at the option of the City in inverse order, on December 1, 1999, and on any interest payment date thereafter at par and accrued interest, all as provided in the resolution of the City Council dated May 20, 1997 authorizing the issuance of said Bonds (the "Resolution"), and C. WHEREAS, the City Council deems it desirable and in the best interests / of the City to call all of the Bonds maturing in the years 2004 and 2005, on December 1, 2002, the interest payment date, in accordance with said Resolution; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: 1. Bonds to be Redeemed. All of the Bonds maturing in the years 2004 and 2005, shall be redeemed and prepaid on December 1,2002 at par and accrued interest for each such Bond called. 2. Notice ofCal!. The City Finance Director is hereby authorized and directed to give written notice of call at least forty-five (45) days prior to December I, 2002, the date for call, to the paying agent where said Bonds are payable and therefore by registered or certified mail at least thirty (30) days prior to the date for call to all registered owners of the Bonds. Said notice shall be in substantially the following form: \ / NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BONDS OF 1997, SERIES B CITY OF ANDOVER ANOKA COUNTY MINNESOTA Notice is hereby given THAT BY ORDER OF THE City Council of the City of Andover, Anoka County, Minnesota, there have been called for redemption and prepayment on December 1, 2002 Those outstanding bonds of the City designated as General Obligation Improvement Bonds of 1997, Series B, dated July 1, 1997, having stated maturity dates in the following years, totaling $1,545,000* in principal amount, and having CUSIP numbers listed below: Year CUSIP Number** 2004 034313 RA 6 2005 034313 RB 4 The bonds are being called at a price of par plus accrued interest to December 1, 2002, on which date all interest on said bonds will cease to accrue. U.S. Bank National I Association (fonnerly, First Trust National Association) is requested to deposit federal or other immediately available funds sufficient for such redemption at the office of The Depository Trust Company on or before December 1, 2002. * Indicates full call of stated maturities. ** The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holders. Dated: May 21,2002. Important Notice: Under the Interest and Dividend Compliance Act of 1983,31 % will be withheld if tax identification is not properly certified. 3. Deposit of Sufficient Funds. The City Finance Director is hereby authorized and directed to deposit with the bank where said Bonds are payable prior to said call date sufficient funds to pay all principal and interest due on said Bonds as of the call date. ) MOTION seconded by Councilmember and adopted by the City Council of the City of Andover on this 2151 day of May, 2002, with I Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: Michael R. Gamache Victoria Volk - City Clerk STATE OF MINNESOTA COUNTY OF ANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of the City Council of the City of Andover held on the date therein indicated, with the original thereof on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to calling for redemption of outstanding General Obligation Improvement Bonds of 1997, Series B. WITNESS my hand as such City Clerk this 21 st day of May, 2002. City Clerk / @ j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~~ Jim Dickinson, Finance Direct ~ (S FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve Release of Letter of Credit #298/ Special Assessments / Project #98-34 / Chesterton Commons 3rd Addition DATE: May 21, 2002 INTRODUCTION The City was requested by Ashford Development Corporation to release the letter of credit #298 for special assessments related to the Chesterton Commons 3rd Addition, City Project #98-34. \. ) DISCUSSION The Finance Department has reviewed the request and concurs that the release of letter of credit for special assessments related to Chesterton Commons 3rd Addition is appropriate, as all lots are now sold. The current letter of credit held is $65,100. BUDGET IMP ACT The budget is not impacted by this release of letter of credit. ACTION REQUIRED The Andover City Council is requested to approve the release of letter of credit #298 in favor of the City of Andover provided by the Bank of Elk River on behalf of Ashford Development Corporation. ~'~;:t Lee Brezinka j @ \ CITY OF ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator& FROM: Scott Erickson, City Engineer SUBJECT: Award Bid/99-15/Water Treatment Plant - Engineering DATE: May 21, 2002 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 99-15, Water Treatment Plant. DISCUSSION On May 14,2002 bids were received for constructing a six million gallon per day (MGD) Water \ Treatment Plant Facility with a 1.5 million galIon ground storage reservoirs. Two bids were I received for the improvement (see attached Bolton & Menk letter). On May 14th bids were also received for the watermain portion of the project. The watermain bids were also very favorable and are within budget (see attached budget summary). The watermain bids are currently being tabulated and will be presented for Council's consideration at the June 4, 2002 City Council meeting. The Water Treatment Plant/Ground Storage bids received are as follows: Final Project Contractor Bid Amount Deduct Award Rice Lake Contracting $7,869,400.00 -$20,000 = $7,849,400.00 Madsen-Johnson Corp. $8,338,800.00 Engineer's Estimate (Project Budget/ $9,385,000.00 Includes Watermain Extension) * The pumping facility for the future WelI #8 will be bid separately after Well #8 is developed. This will insure the well pump and motor will be sized correctly based upon the final test pumping data. The WelI #8 pumping facility will be financed under previously authorized PIR bond proceeds. BUDGET IMPACT \ The budget for the water treatment plant and transmission piping is $9,385,000. The funding for ) this improvement will be from water revenue bonds. Mayor and Council Members May 21, 2002 Page 20f2 / ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding the contract to Rice Lake Contracting in the amount of $7,849,400.00 for Project 99-15, Water Treatment Plant. Respectfully submitted, Q:J4/~ Scott Erickson I / CITY OF ANDOVER COUNTY OF ANOKA I STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 99-15 ,WATER TREATMENT PLANT. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 064-02 , dated April 16, 2002, bids were received, opened and tabulated according to law with results as follows: Rice Lake Contracting $7,869,400.00 - $20,000 (Deduct) = $7,849,400.00 Madsen-Johnson Corp. $8,338,800.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Rice Lake Contracting as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Rice Lake Contractinq in the amount of $7.849.400.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made I with .their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 21st day of May , 2002 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk \ J I BID EVALUATION FOR THE CONSTRUCTION OF THE WATER TREATMENT FACILITIES CITY OF ANDOVER, MINNNESOTA Two (2) bids were received for the construction of the water treatment facilities. The low Total Project Bid Price was $7,869,400, submitted by Rice Lake Construction Group from Deerwood, Minnesota. Attached is the Bid Tabulation for this project. As presented in the attached budget summary, the bids received for the water treatment facilities /ground storage project are within the overall project budget. Bid prices for the water transmission main project have been included in this budget summary. The bid documents did not contain any wording or ambiguities so as to force the Contractors to build in additional contingencies. Since the bid received from Madsen Johnson Corp. was within 5 percent of the low bidder, we feel the specifications were not restrictive to force a non-competitive bid situation. The bid documents contained 365 calendar days after the Notice to Proceed substantially complete this project. This is sufficient construction time so that the contractor would not have to work overtime or add any additional costs to complete this project. However, this schedule is aggressive, and may have precluded some general contractors from bidding due to scheduling conflicts. We feel that the bids received were competitive and responsive and re-bidding of the project would not provide any cost savings. Bidders could list alternative equipment other than the base bid equipment provided in the bidding documents. Rice Lake Construction Group did list as an alternative a $20,000 deduct to use Automatic Systems Inc. as the instrumentation and controls supplier instead of the base bid controls supplier, Total Control Systems Inc. After review with City staff, it was decided to accept this alternative. A brief historical background of Rice Lake Construction Group is provided in the following paragraphs. Rice Lake Construction Group has been in the general contracting business for over seventeen years. Their corporate office is located in Deerwood, Minnesota. They perform an average of $15 to 20 million of construction work a year specializing in wastewater and water treatment facilities. They have constructed over 70 projects associated with wastewater and water treatment facilities. Recent projects they have completed include water treatment facilities for the City of Lakeville, Minnesota, Virginia, Minnesota, and Forest Lake, Minnesota. , " In our opinion, Rice Lake Construction Group is experienced in the type of work required for , this project, and have fulfilled the bidding and contract requirements. } We recommend that the water treatment facilities project be awarded to Rice Lake Construction Group in the amount of $7,849,400. This amount represents the Total Project Base Bid less the accepted deduct alternate. Respectfully submitted, BOLTON & MENK, INC. Jon D. Peterson, P.E. Project Manager JDP:jp - Water Treatment Facilities Budget Summary Andover, Minnesota ~ April 16, 2002 Water Water Treatment/Ground Transmission Total Storal!e Proiect Main Proiect Proiect Bid $7,849,400 $303,344 Contingencies $158,156 $9,100 (2%) (3%) Land Acquisition $180,000 Engineering/LegaV Administrative $885,000 Total $9,044,400 $312,444 $9,385,000 Proiect Budget $9,385,000 j " @ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratott Scott Erickson, City Enginee l FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Plans & Specs/02-7/Hidden Creek North Park/2002CIP- Engineering DATE: May 21,2002 INTRODUCTION This item is in regards to approving plans and specifications for the improvement of outfield and sideline/dugout fencing at Hidden Creek North Park, Project 02-7. " DISCUSSION ) The improvement to install fencing is identified in the 2002 CIP. A concrete pad for bleachers for the ball field and Soccer field would be included in the quote. City staff made arrangements with the Andover Baseball Association to have the fencing installed between June l2-June 17. A copy of the plan is available in the Engineering Office for your review. BUDGETIMPACT This project is identified in the 2002 CIP and funding will be from Park Dedication. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and obtain quotes for Project 02-7, Hidden Creek North Park. Respectfully submitted, ~~~ cc: Jim Lindahl, Park Commission Chair -- -- -- - CITY OF ANDOVER I COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND OBTAIN QUOTES FOR PROJECT NO. 02-7 ,FOR HIDDEN CREEK NORTH PARK . WHEREAS, pursuant to Resolution No. 027-02 , adopted by the City Council on the 19t1i day of February , 2002 ,the City Enqineer has prepared final plans and specifications for Project 02-7 for Hidden Creek North Park WHEREAS, such final plans and specifications were presented to the City Council for their review on the 21st day of May , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Engineer to obtain quotes as required by law, with such quotes to be J opened at 11 :00 a.m. May 29 , 2002 at the Andover City Hall. , MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 21st day of May , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. 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' _~ ~ ~',' ,~Il" f.',,,,," , . ; arr ,Of CC", rw,:,;s, f.';';, 'co.~ @ \ CITY OF ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Scott Erickson, City Engineeli (, FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Award Bid/OO-5A/2002 Mill & Overlay/7th Avenue Area - Engineering DATE: May 21,2002 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 00-5A, 2002 Mill & Overlay/7th A venue Area. DISCUSSION This project has been presented to the residents of this area and approved by the City Council. Concrete curb and gutter and a new bituminous surface will be constructed. The overlay program has been in place for approximately six years and is one tool currently utilized to protect and prolong ~ J the City's street infrastructure. The bids received are as follows: Contractor Bid Amount Bauerly Companies $476,076.56 W.B. Miller, Inc. $529,580.45 North Valley, Inc. $558,920.12 Midwest Asphalt Corp. $567,494.76 Hardrives, Inc. $588,706.70 Northwest Asphalt, Inc. $610,584.60 Engineer's Estimate $505,094.50 BUDGET IMPACT The 2002 Mill & Overlay/71H Avenue Area project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund for the bituminous surfacing and by assessment for the new concrete curb and gutter. ACTION REOUIRED The City Council is requested to approve the resolution accepting bids and awarding the contract to Bauerly Companies in the amount of $476,076.56 for Project 00-5A, 2002 Mill & Overlay/7th A venue Area. / c:r~~ David D. Berkowitz CITY OF ANDOVER COUNTY OF ANOKA ) STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 00-5A FOR 2002 MILL & OVERLAYI7TH AVENUE AREA. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 057-02 ,dated April 16, 2002, bids were received, opened and tabulated according to law with results as follows: Bauerly Companies $476,076.56 W.B. Miller, Inc. $529,580.45 North Valley, Inc. $558,920.12 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Bauerly Companies as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Bauerly Companies in the amount of $476.076.56 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 21st day of May , 2002 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk . . CAPITAL PLAN 2002 thru 2006 , l j of Andover, MN ,...-----..------...---.-.---------------.----.- ." I rrojecl # 02-43100-06 I ~r_ojccl Name 7th Ave. Street Rehab. ProJect, Pro.i. 00-5 Type Improvement Priority I -High Useful Life 20 Years Contact Scott Erickson Category StreetslHighways Ocpartrnrnt Streets/Highways Description The project includes milling the existing street surface, installing a new asphalt surface and replacing the existing bituminous curb with concrete curb and gutter. I Justification IThe streets in this area are in excess of25 years old. The street condition in these neighborhoods are the worst in the community. A street reconditioning in this area will improve the quality of our transportation system and prolong the structural stability of the design section which includes the subgrade, class 5 base and .bituminous surface. Neighborhood meetings and a public hearing have been held for this project. The City Council has ordered the preparation of plans and ispe:;ifications for this improvement. -- Expenditures 2002 2003 2004 2005 2006 Total Construction 570,000 570,000 Total 570,000 570,000 Funding Sources 2002 2003 2004 2005 2006 Total Assessments 166,000 166,000 Road and Bridge Fund 404,000 404,000 Total 570,000 570,000 Operational Impact/Other I The rehabilitated streets will reduce the routine maintenance in the neighborhoods and improve the stonn water drainage in the area thus extending the useful life of the street. This recondiUoning will also make for a smooth and enjoyable means of transportation throughout this area. I 107 - @ CITY OF ANDOVER . , 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John 8m-, City Admioi_t~ Scott Erickson, City Engineer FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Approve Change Order #1 (Compensating)/OO-16/Grey Oaks (Phase 11)- Engineering DATE: May 21,2002 INTRODUCTION This item is in regards to approving Change Order #1 (Compensating) to Project 00-16, Grey Oaks (Phase II). DISCUSSION This change order (compensating) shows the actual quantities compared to the original contract quantities. The project required additional quantities on some items to construct the project to City standards. The developer had previously requested this item be tabled to clarify two project related items. A response and clarification of the items were subsequently provided. BUDGET IMPACT The project is funded through assessments and Trunk Utility Funds. ACTION REOUIRED The City Council is requested to approve the resolution approving Change Order #1 (Compensating) for Project 00-16, Grey Oaks (Phase II). Respectfully submitted, 0~ David D. Berkowitz cc: Jerry Windschitl, Ashford Development Corp., 3640 - 1 52nd Lane NW - CITY OF ANDOVER / COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING CHANGE ORDER #1 (COMPENSATING} TO PROJECT NO. 00-16, GREY OAKS (PHASE II). WHEREAS, the City of Andover has a contract for Project No. 00-16 with SR Weidema. Inc. of Brooklvn Center. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 00-16. Adopted by the City Council of the City of Andover this 21 ST day of May , 2002. CITY OF ANDOVER J ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk CHANGE ORDER TOLTZ, KING, DUVALL, ANDERSON I AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Compensating Saint Paul, MN February 27 20 02 Corom. No. 11692-04 Change Order No. lR To S.R. Weidema, Inc. for Grey Oaks Phase II - Utility and Street Improvements (00-16) for City of Andover, Minnesota You are hereby directed to make the following change to your contract dated July 18 , 2001 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (decrease) (net change) the contract sum by Eight Hundred Ninety-Four Dollars and 87/100............... ($ 894.87 ) . COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization) : NET CHANGE = $ 894.87 ,) Amount of Original Contract $ 390,476.02 Additions approved to date (Nos. ) Deductions approved to date (Nos. ) Contract amount to date $ 390,476.02 Amount of this Change Order (Add) (Deauct) (No Change) $ 894.87 Revised Contract Amount $ 391,370.89 Approved City of Andover, Minnesota TOLTZ, KING, DUVALL, ANDERSON Owner AND ASSOCIATES, INCORPORATED By ~~~ Thomas D. Prew, P.E. Approved S.R. Weidema, Inc. White - Owner Contractor Pink - Contractor .J 4~<.~~ Blue - TKDA J~ - By CHANGE ORDER NO.1R (COMPENSATING) DATE: February 27, 2002 GREY OAKS PHASE II UTILITY AND STREET IMPROVEMENTS (00-16) .' CITY OF ANDOVER, MINNESOTA COMMISSION NO. 11692-04 ITEM CONTRACT QUANTITY +1. UNIT AMOUNT NET CONTRACT NO. DESCRIPTION UNIT QUANTITY TO DATE DIFFERENCE PRICE TO DATE CHANGE AMOUNT DIVISION 1- SANITARY SEWER I 1 CONNECT TO EXISTING SAN. SEWER MANHOLE EA 2.0 2.00 - $ 1,036.05 $ 2,072.10 $ - 1$ 2,072.10 2 ADJUST MH RINGS AND CASTING LF 1.1 1.50 0.40 $ 16.30 $ 24.45 $ 6.52 ~ $ 17.93 3 6' PVC, SDR 35 SAN. SEW. (10' .12' DEEP) LF 245.0 544.00 299.00 $ 23.00 $ 12,512.00 $ 6,67700 $ 5,635.00 4 6' PVC, SDR 35 SAN. SEW. (12' -14" DEEP) LF 567.0 293.00 (274.00) $ 23.00 $ 6,739.00 $ (6.302.00) $ 13,041.00 5 8' PVC, SDR 35 SAN. SEW. (14' -16' DEEP) LF 105.0 80.00 (25.00) $ 23.00 $ 1 ,840.00 $ (575.00) $ 2,415.00 6 8' PVC, SDR 35 SAN. SEW. (16' -18' DEEP) LF 75.0 60.00 (15.00) $ 23.00 $ 1,380.00 $ (345.00) $ 1,725.00 7 8' PVC, SDR 35 SAN. SEW. (18'.20' DEEP) LF 45.0 60.00 15.00 $ 23.00 $ 1,380.00 $ 345.00 $ 1.035.00 8 10' PVC, SDR 35 SAN. SEW. (12'.14' DEEP) LF 277.0 349.00 72.00 $ 24.65 $ 8,602.85 $ 1,774.80 $ 6,828.05 9 10' PVC, SDR 35 SAN. SEW. 114'. 16' DEEP) LF 90.0 58.00 132.00) $ 24.65 $ 1,429.70 $ (788.80) $ 2,218.50 10 10' PVC, SDR 35 SAN. SEW:!i6',18' DEEP) LF 73.0 76.00 3.00 $ 24.65 $ 1,873.40 $ 73.95 $ 1,799.45 11 10' PVC, SDR 35 SAN. SEW. (18', 20' DEEP) LF 606.0 729.00 123.00 $ 24.65 $ 17,969.85 $ 3,031.95 $ 14,937.90 12 10' PVC, SDR 35 SAN. SEW. (20'.22' DEEP) LF 583.0 404.00 (179.00) $ 24.65 $ 9,958.60 $ (4,412.35) $ 14.370.95 13 8' DIP, CL.52 SS, PLAN DEPTH LF 40.0 40.00 - $ 39.15 $ 1,566.00 $ - $ 1.566.00 14 SANITARY MANHOLE, TYPE 301, 0-10' DEPTH EA 14.0 14.00 . $ 1,487.80 $ 20,829.20 $ - $ 20.829.20 15 SANITARY SEWER OUTSIDE DROP LF 15.9 16.07 0.17 $ 135.30 $ 2,174.27 $ 23.00 $ 2,151.27 16 EXTRA DEPTH OF SANITARY MANHOLE LF 86.5 86.84 0.30 $ 96.95 $ 8,419.14 $ 29.08 $ 8.390.05 17 4' ON 8' PVC, SDR 35 WYE BRANCH EA 20.0 20.00 - $ 34.90 $ 698.00 $ - $ 698.00 18 4' ON 10' PVC, SDR 35 WYE BRANCH EA 22.0 22.00 - $ 73.00 $ 1 ,606.00 $ $ 1,606.00 19 4' PVC, SCH40 SERVICE PIPE LF 1697.0 1593.00 (104.00) $ 3.40 $ 5,416.20 $ (353.60) $ 5,769.80 20 4' PVC, SCH40 VERTICAL SERVICE CLEANOUT EA 42.0 42.00 $ 93.90 $ 3.943.80 $ .$ 3.943.80 21 CLEAN AND JET SANITARY SEWER MAINS LF 2951.0 2693.00 (258.00) $ 0.65 $ 1,750.45 $ (167.70) $ 1,918.15 22 TELEVISE SANITARY SEWER MAINS LF 2951.0 2693.00 (258.00) $ 0.55 $ 1,481.15 $ (141.90) $ 1 .623.05 23 TRENCH STABILIZATION ROCK CY 175.0 0.00 1175.00) $ 0.01 $ - $ (1.75) $ 1.75 SUBTOTAL DIVISION I $ 5 (926.79) $ 114,592.95 $ $ $ DIVISION 11- WATERMAIN - $ - $ - $ 1 CONNECT TO EXISTING W ATERMAIN EA 2.0 2.00 . $ 457.90 $ 915.80 $ - $ 915.80 2 6' DIP, CL. 52 WATERMAIN LF 100.0 53.00 (47.00) $ 15.70 $ 832.10 $ (737.90) $ 1,570.00 3 8' DIP, CL. 52 WATERMAIN LF 1555.0 1496.00 (59.00) $ 14.45 $ 21,617.20 $ (852.55) $ 22,469 - " 4 12' DIP, CL. 52 WATERMAIN LF 1140.0 1122.00 (18.00) $ . 22.90 $ 25,693.80 $ (412.20). $ 26,106 I 5 6' RES. SEAT GATE VALVE & BOX EA 6.0 5.00 11.00) $ 426.40 $ 2,132.00 $ (426.40) $ 2,558.40 6 8' RES. SEAT GAVE VALVE & BOX EA 8.0 8.00 $ 596.80 $ 4,774.40 $ $ 4,774.40 7 12' BUTTERFLY VALVE & BOX EA 3.0 3.00 - $ 810.90 $ 2,432.70 5 . $ 2,432.70 8 6' HYDRANT (8-6' BURY) EA 7.0 5.00 (2.00) $ 1,513.90 $ 7,569.50 $ (3,027.80) $ 10,597.30 9 l' TYPE 'K' COPPER WATER SERVICE LF 1170.0 1254.00 84.00 $ 7.00 $ 8,778.00 5 588.00 $ 8,190.00 10 l' CORPORATION STOP EA 42.0 42.00 $ 30.75 $ 1,291.50 $ - $ 1,291.50 11 l' CURB STOP & BOX EA 42.0 42.00 - $ 73.35 $ 3,080.70 $ - $ 3,080.70 12 MJ DIP WATERMAIN FITTINGS LB 1996.0 1778.00 (218.00) $ 1.00 $ 1,778.00 $ (218.00) $ 1,996.00 DIVISION II SUBTOTAL $ $ (5,086.85) $ 85,982.55 - $ $ $ . DIVISION 111- STORM SEWER $ $ $ 1 CONNECT TO EXIST. STORM SEWER EA 1.0 1.00 $ 460.65 $ 460.65 $ - $ 460.65 2 12' RCP, CL.5 STORM SEWER PIPE LF 232.0 230.00 (2.00) $ 22.65 $ 5.209.50 $ (45.30) $ 5,254.80 3 15' RCP, CL.5 STORM SEWER PIPE LF 225.0 225.00 - $ 23.15 $ 5,208.75 $ - $ 5,208.75 4 18' RCP, CL.5 STORM SEWER PIPE LF 94.0 93.00 (1.00) $ 24.80 $ 2,306.40 $ (24.80) $ 2,331.20 5 18' ARCH RCP, CL.5 STORM SEWER PIPE LF 157.0 156.00 (1.00) $ 30.90 $ 4,820.40 $ (30.90) $ 4,851.30 6 21' RCP, CL.3 STORM SEWER PIPE LF 625.0 641.00 16.00 $ 22.85 $ 14.646.85 $ 365.60 $ 14,281.25 7 21' ARCH RCP, CL.3 STORM SEWER PIPE LF 24.0 24.00 - $ 43.70 $ 1,048.80 $ $ 1 ,048.80 8 24' RCP, CL.3 STORM SEWER PIPE LF 109.0 103.00 (6.00) $ 26.60 $ 2,739.80 $ (159.60) $ 2,899.40 9 18' RCP SAFETY FES WITRASH GUARD EA 2.0 2.00 . $ 740.20 $ 1,480.40 $ $ 1,480.40 10 21' RCP FLARED END SECTION WI TRASH GUARD EA 4.0 4.00 $ 738.05 $ 2,952.20 $ $ 2,952.20 11 21' ARCH RCP FLARED END SECTION WI TRASH GUARD EA 1.0 1.00 $ 770.00 $ 770.00 $ $ 770.00 12 24' RCP FLARED END SECTION WI TRASH GUARD . EA 1.0 1.00 $ 809.40 $ 809.40 $ - $ 809.40 13 BYPASS STRUCTURE, STRUCTURE 14-2 EA 1.0 1.00 - $ 3,234.45 $ 3,234.45 $ . $ 3,234.45 14 CATCH BASIN, TYPE 401 EA 4.0 4.00 - $ 1,255.12 $ 5,020.48 I $ $ 5,020.48 15 CATCH BASINlMANHOLE, TYPE 405 (48' DIA-3' SUMPS) EA 2.0 2.00 - $ 1,545.85 $ 3,091.70 $ - $ 3,091.70 16 CATCH BASINlMANHOLE, TYPE 405 (48' DIA) EA 2.0 2.00 - $ 1,375.45 $ 2,750.90 $ - $ 2,750.90 17 CATCH BASIN/MANHOLE, TYPE 405 (54' DlA) EA 2.0 2.00 $ 1,712.55 $ 3,425.10 $ - $ 3,425.10 18 CATCH BASINlMANHOLE, TYPE 405 (66' DIA) EA 1.0 1.00 - $ 3,240.80 $ 3,240.80 $ - $ 3,240.80 19 STORM SEWER MANHOLE, TYPE 409 148' OIA) EA 2.0 2.00 $ 1,287.10 $ 2,574.20 $ $ 2.574.20 20 STORM SEWER MANHOLE, TYPE 409 (54' DIA) EA 1.0 1.00 . $ 1,712.55 $ 1,712.55 $ - $ 1,712.55 21 STORM SEWER MANHOLE, TYPE 409 (66' DIA) EA 1.0 1.00 . $ 3,149.25 $ 3,149.25 $ - $ 3,14r--- \ 22 CLASS III, HAND PLACED RIPRAP CY 122.0 119.00 (3.00) $ 49.05 $ 5,836.95 $ (147.15) $ 5,90 I 23 TURF ESTABLISHMENT (AT FES) SY 320.0 213.00 (107.00) $ 3.00 $ 639.00 $ (321.00) $ 960.vv 24 SILT FENCE IAT FES) LF 360.0 220.00 (140.00) $ 2.00 $ 440.00 $ (280.00) $ 720.00 DIVISION 111 SUBTOTAL - $ - $ - $ . - $ - $ - $ CHANGE ORDER NO.1 R (COMPENSATING) DATE: February 27, 2002 GREY OAKS PHASE II , UTILITY AND STREET IMPROVEMENTS (00-16) / CITY OF ANDOVER, MINNESOTA COMMISSION NO. 11692-04 ITEM CONTRACT QUANTITY +1- UNIT AMOUNT NET CONTRACT NO. DESCRIPTION UNIT QUANTITY TO DATE DIFFERENCE PRICE TO DATE CHANGE AMOUNT DIVISION I. SANITARY SEWER I T 1 CONNECT TO EXISTING SAN. SEWER MANHOLE EA 2.0 2.00 $ 1,036.05 $ 2,072.10 $ 1$ 2,072.10 2 ADJUST MH RINGS AND CASTING LF 1.1 1.50 0.40 $ 16.30 $ 24.45 $ 6.52 $ 17.93 3 8' PVC. SDR 35 SAN. SEW. (10' -12' DEEP) LF 245.0 544.00 299.00 $ 23.00 $ 12,512.00 $ 6.877.00 $ 5.635.00 4 8' PVC, SDR 35 SAN. SEW. (12' -14" DEEP) LF 567.0 293.00 (274.00) $ 23.00 $ 6.739.00 $ (6.302.00) $ 13,041.00 5 8' PVC, SDR 35 SAN. SEW. (14' _ 16' DEEP) LF 105.0 80.00 (25.00) $ 23.00 $ 1,840.00 $ (575.00) $ 2.415.00 8 8' PVC, SDR 35 SAN. SEW. (16' _ 18' DEEP) LF 75.0 60.00 (15.00) $ 23.00 $ 1.380.00 $ (345.00) $ 1,725.00 7 8' PVC, SDR 35 SAN. SEW. (18' .20' DEEP) LF 45.0 60.00 15.00 $ 23.00 $ 1,380.00 $ 345.00 $ 1,035.00 8 10' PVC. SDR 35 SAN. SEW. (12'- 14' DEEP) I LF 277.0 349.00 72.00 $ 24.65 $ 8,602.85 $ 1,774.80 $ 6.828.05 9 10' PVC, SDR 35 SAN. SEW. (14'- 16' DEEP) LF 90.0 58.00 (32.00) $ 24.65 $ 1,429.70 $ (788.80) $ 2,218.50 10 10' PVC, SDR 35 SAN. SEW. (16'- 18' DEEP) LF 73.0 76.00 3.00 $ 24.65 $ 1,873.40 $ 73.95 $ 1.799.45 '1 10' PVC. SDR 35 SAN. SEW. (18'.20' DEEP) LF 606.0 729.00 123.00 $ 24.65 $ 17,969.85 $ 3,031.95 $ 14,937.90 12 10' PVC, SDR 35 SAN. SEW. (20' _ 22' DEEP) LF 583.0 404.00 (179.00) $ 24.65 $ 9.958.60 $ (4,412.35) $ 14.370.95 13 8' DIP, CL.52 SS. PLAN DEPTH LF 40.0 40.00 $ 39.15 $ 1,566.00 $ - $ 1.566.00 14 SANITARY MANHOLE, TYPE 301. 0-10' DEPTH EA 14.0 14.00 $ 1,487.80 $ 20.829.20 $ - $ 20,82920 15 SANITARY SEWER OUTSIDE DROP LF 15.9 16.07 0.17 $ 135.30 $ 2.174.27 $ 23.00 $ 2,151.27 16 EXTRA DEPTH OF SANITARY MANHOLE LF 86.5 86.84 0.30 $ 96.95 $ 8,419.14 $ 29.08 $ 8.390.05 17 4' ON 8' PVC, SDR 35 WYE BRANCH EA 20.0 20.00 $ 34.90 $ 698.00 $ $ 698.00 18 4' ON 10' PVC. SDR 35 WYE BRANCH EA 22.0 22.00 $ 73.00 $ 1,606.00 $ $ 1.606.00 19 4' PVC, SCH40 SERVICE PIPE LF 1697.0 1593.00 (104.00) $ 3.40 $ 5,416.20 $ (353.60) $ 5,769.80 20 4' PVC, SCH40 VERTICAL SERVICE CLEANOUT EA 42.0 42.00 - $ 93.90 $ 3,943.80 $ - $ 3.943.80 21 CLEAN AND JET SANITARY SEWER MAINS LF 2951.0 2693.00 (258.00) $ 0.65 $ 1,750.45 $ (167.70) $ 1.918.15 22 TELEVISE SANITARY SEWER MAINS LF 2951.0 2693.00 (258.00) $ 0.55 $ 1,481.15 $ (141.90)1 $ 1.623.05 23 TRENCH STABILIZATION ROCK CY 175.0 0.00 (175.00) $ 0.01 $ $ (1.75) $ 1.75 SUBTOTAL DIVISION I - I $ S (926.79) $ 114,592.95 - $ $ - S DIVISION 11- WATERMAIN S - $ $ 1 CONNECT TO EXISTING W ATERMAIN EA 2.0 2.00 $ 457.90 $ 915.80 $ - $ 915.80 ,2 6' DIP, CL. 52 WATERMAIN LF 100.0 53.00 (47.00) $ 15.70 $ 832.10 $ (737.90) $ 1,570.00 3 8' DIP. CL. 52 WATERMAIN LF 1555.0 1496.00 (59.00) $ 14.45 $ 21.617.20 $ (852.55) $ 22,469.75 '/4 12' DIP, CL. 52 WATERMAIN LF 1140.0 1122.00 (18.00) $ 22.90 $ 25,693.80 $ (412.20) $ 26,106.00 5 6' RES. SEAT GATE VALVE & BOX EA 6.0 5.00 (1.00) $ 426.40 $ 2.132.00 $ (426.40) $ 2,558.40 6 8' RES. SEAT GAVE VALVE & BOX EA 8.0 8.00 $ 596.80 $ 4.774.40 $ - $ 4,774.40 7 12' BUITERFLY VALVE & BOX I EA I 3.0 3.00 $ 810.90 $ 2.432.70 $ $ 2,432.70 8 6' HYDRANT (8-6' BURY) EA 7.0 5.00 (2.00) $ 1.513.90 $ 7,569.50 $ (3.027.80) $ 10.597.30 9 I' TYPE 'K' COPPER WATER SERVICE LF 1170.0 1254.00 84.00 $ 7.00 $ 8,778.00 $ 588.00 $ 8,190.00 10 l' CORPORATION STOP EA 42.0 42.00 - $ 30.75 $ 1.291.50 $ - $ 1,291.50 '1 l' CURB STOP & BOX EA 42.0 42.00 $ 73.35 $ 3.080.70 $ $ 3.080.70 12 MJ DIP WATERMAIN FIITINGS LB 1996.0 1778.00 (218.00) $ 1.00 $ 1,778.00 $ (218.00) $ 1.996.00 DIVISION II SUBTOTAL - $ 1$ (5.086.85) $ 85,982.55 - $ $ $ DIVISION 111- STORM SEWER - $ $ - $ 1 CONNECT TO EXIST. STORM SEWER EA 1.0 1.00 - $ 460.65 $ 460.65 $ $ 460.65 2 12' RCP. CL.5 STORM SEWER PIPE LF 232.0 230.00 (2.00) $ 22.65 $ 5.209.50 $ (45.30) $ 5,254.80 3 15' RCP, CL.5 STORM SEWER PIPE LF 225.0 225.00 - $ 23.15 $ 5,208.75 $ - $ 5.208.75 4 18' RCP, CL.5 STORM SEWER PIPE LF 94.0 93.00 (1.00) $ 24.80 $ 2.306.40 $ (24.80) $ 2.331.20 5 18' ARCH RCP, CL.5 STORM SEWER PIPE LF 157.0 156.00 (1.00) $ 30.90 $ 4.820.40 $ (30.90) $ 4,851.30 6 21' RCP, CL.3 STORM SEWER PIPE LF 625.0 641.00 16.00 $ 22.85 $ 14,646.85 $ 365.60 $ 14,281.25 7 21' ARCH RCP, CL.3 STORM SEWER PIPE LF 24.0 24.00 - $ 43.70 $ 1,048.80 $ - $ 1.048.80 8 24' RCP. CL.3 STORM SEWER PIPE LF 109.0 103.00 (6.00) $ 26.60 $ 2,739.80 $ (159.60) $ 2.899.40 9 18' RCP SAFETY FES WI TRASH GUARD EA 2.0 2.00 $ 740.20 $ 1,480.40 $ $ 1,480.40 10 21' RCP FLARED END SECTION WI TRASH GUARD EA 4.0 4.00 $ 738.05 $ 2,952.20 $ - $ 2,952.20 11 21' ARCH RCP FLARED END SECTION WI TRASH GUARD EA 1.0 1.00 $ 770.00 $ 770.00 $ - $ 770.00 12 24' RCP FLARED END SECTION WI TRASH GUARD EA 1.0 1.00 $ 809.40 $ 809,40 $ $ 809,40 13 BYPASS STRUCTURE, STRUCTURE 14.2 EA 1.0 1.00 . $ 3,234.45 $ 3.234.45 I $ $ 3,234.45 14 CATCH BASIN. TYPE 401 EA 4.0 4.00 - $ 1,255.12 $ 5,020.48 $ - $ 5.020.48 15 CATCH BASINlMANHOLE. TYPE 405 (48' DIA-3' SUMPS) EA 2.0 2.00 - $ 1,545.85 $ 3,091.70 $ $ 3.091.70 16 CATCH BASINlMANHOLE, TYPE 405 (48' DIA) EA 2.0 2.00 - $ 1.376.45 $ 2.750.90 $ $ 2.750.90 17 CATCH BASINlMANHOLE. TYPE 405 (54' DIA) EA 2.0 2.00 $ 1,712.55 1$ 3,425.10 $ $ 3,425.10 18 CATCH BASIN/MANHOLE, TYPE 405 (66' DIA) EA 1.0 1.00 - $ 3,240.80 $ 3.240.80 $ $ 3,240.80 19 ISTORM SEWER MANHOLE, TYPE 409 (48' DIA) EA 2.0 2.00 - $ 1.287.10 $ 2.574.20 $ $ 2,574.20 "0 STORM SEWER MANHOLE, TYPE 409 (54' DIAl EA 1.0 1.00 - $ 1,712.55 $ 1,712.55 $ - $ 1.712.55 , STORM SEWER MANHOLE, TYPE 409 (66' DIA) EA 1.0 1.00 - $ 3,149.25 $ 3,149.25 $ $ 3,149.25 .!2 CLASS III, HAND PLACED RIPRAP CY 122.0 119.00 (3.00) $ 49.05 $ 5,836.95 $ (147.15) $ 5,984.10 23 TURF ESTABLISHMENT (AT FES) SY 320.0 213.00 (107.00) $ 3.00 $ 639.00 $ (321.00) $ 960.00 24 SILT FENCE (AT FES) LF 360.0 220.00 (140.00) $ 2.00 $ 440.00 $ (280.00) $ 720.00 DIVISION III SUBTOTAL $ - $ - $ - $ $ . $ - - CHANGE OROER NO.1 R (COMPENSATING) DATE: February 27, 2002 GREY OAKS PHASE II UTILITY AND STREET IMPROVEMENTS (00-16) " CITY OF ANDOVER, MINNESOTA COMMISSION NO. 11692-04 ITEM CONTRACT QUANTITY +/- UNIT AMOUNT NET CONTRACT NO, DESCRIPTION UNIT QUANTITY TO DATE DIFFERENCE PRICE TO DATE CHANGE AMOUNT DIVISION IV - STREETS & RESTORATION $ $ $ 1 WASHED ROCK FOR ROCK ENTRANCE CY 20,0 0,00 (20,00) $ 10,65 $ - $ (213,00) $ 213.00 2 SAW CUT EXISTING BIT, PAVEMENT LF 130,0 100,00 (30.00) $ 3,00 $ 300,00 $ (90,00) $ 390,00 3 COMMON EXCAVATION CY 275,0 249,00 (26,00) $ 2,00 $ 498,00 $ (52,001 $ 550,00 4 GRANULAR BORROW (CV) CY 275,0 275,00 - $ 0-01 $ 2,75 $ - $ 2.75 5 'SURMOUNTABLE CONC. CURB AND GUTTER LF 4804,0 5818,00 1,014,00 $ 6.50 $ 37.817,00 $ 6,591.00 $ 31,226.00 6 AGGREGATE BASE, CLASS 5 TN 1510.0 1495,00 (15,00) $ 7.20 $ 10.764.00 $ 1108.00) $ 10.872,00 7 SUBGRADE PREPARATION RS 24,3 24,30 $ 50,00 $ 1,215.00 $ - $ 1,215.00 8 MnDOT 2350, TYPE LV 4, BIT. WEAR COURSE -2 LIFTS TN 1073,0 1150,00 nOD $ 27,00 $ 31.050,00 $ 2,079,00 $ 28,971.00 9 TACK COAT GA 325.0 325.00 $ 1.00 $ 325.00 $ - $ 325.00 10 ROADSIDE SEEDING, SEED MIX 900, FERT & MULCH AC 0.1 0.00 (0.10) $ 5,000.00 $ $ (500.00) $ 500.00 11 PAVEMENT MARKING LS 1.0 1.81 0.81 $ 1,336.00 $ 2,418.16 $ 1,082.16 $ 1 ,336.00 DIVISION IV SUBTOTAL $ $ 8,146.01 $ 153,812.43 $ $ - $ DIVISION V - TRAILS $ $ - $ - 1 COMMON EXCAVATION CY 159.0 674,00 515.00 $ 3.50 $ 2,359.00 $ 1,802.50 $ 556.50 2 GRANULAR BORROW (CY) CY 159.0 159.00 $ 0.01 $ 1.59 $ - $ 1.59 3 AGGREGATE BASE, CLASS 5 TN 1194.0 992.00 (202.00) $ 10.00 $ 9,920.00 $ (2,020.00) $ 11 ,940.00 4 SUBGRADE PREPARATION RS 43.4 43.40 $ 50.00 $ 2,170.00 $ - $ 2,170.00 5 MnDOT 2350, TYPE LV 4, BIT. WEAR COURSE TN 630.0 600.00 (30.00) $ 34.00 $ 20.400.00 $ {l,020.00 $ 21,420.00 DIVISION V SUBTOTAL $ 391,370.89 $ (1,237.50 $ 36,088.09 PROJECT TOTAL $ 894.87 $ 390,476.02 , j / - (fi) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratr,-- FROM: Vicki Volk, City Clerk SUBJECT: On-Sale Intoxicating & Sunday Liquor License/Tanner's Steakhouse DATE: May 21,2002 INTRODUCTION An application has been received for an on sale and Sunday liquor license for Tanner's Steakhouse located at 13655 Martin Street NW. / DISCUSSION On November 2, 1999 a Special Use Permit with a one year sunset clause was granted for a liquor license for a steakhouse in Andover Station. On October 11, 2000 116, LLC requested a one year extension on the special use permit as they hadn't started construction as of that date. On October 17, 2000 the city attorney advised Council that if plans for the steakhouse were submitted by November 2, 2000 it would constitute significant progress was being made and the permit would be valid until that time and no action would be required on the request. Plans were submitted on March 24, 2000. Daniel Gorder has applied for an on-sale and Sunday liquor license for Tanner's Steakhouse. The Anoka County Sheriff has done a background check on Mr. Gorder and his partners and it is satisfactory. Once the license is approved by Council it will go to the State Alcohol and Gambling Enforcement Division of the Department of Public Safety for their approval. Attached are copies ofthe State application form and the City application form. I I ACTION REOUIRED The City Council is requested to approve an on-sale intoxicating and Sunday liquor license for Tanner's Steakhouse, Inc. as requested by Daniel Gorder for the period of six months from July 1, 2002 through December 31, 2002. Respectfully submitted, ilL fit? Vicki Volk City Clerk / , I - - APR 24 2002 10:55 FR CITY OF ANDOVER 763 755 8923 TO 7673309 P.02/09 Certification ofan On Sale and/or Sunday Liquor License Page 1 of2 \ ........... '@Mmne.otaD"'_en'OfPuhliCSofolye:--' l '\ ALCOHOL AND GAMBLING ENFORCEMENT . ~ . .~ " . i \ i 444 Cedar Street - Suite 133 . \. ../ St. Paul, MN 55101-5133 . '...."......,..' (651)296-6439 roD (651)282-6555 ~" . CERTIFICATION OF AN ON SALE AND/OR SUNDAY LIQUOR LICENSE No license wll/ be approved or released until the $20 Retailer ID Card fee is received by Alcohol & Gambling Enforcement Workers Compensation Insurance Company Policy # LICENSEE'S SALES & USE TAX ID# 59 LbC 9 Z. To apply for sales tax number, call 296-6181 or 1_ 800-657-3777 . . .. ....... .....--.-... .._..h..... 0"_._ "._..,_. ........ "' ........... ISSUING AUTHORITY CITY OF: fl, N-::;OJ I:' R.. COUNTY OF: 1Cl.:v())( A Licensee Name (Corporation. Partnership. Individual) ~ Trode Name or DBA ""1)p,\:. 0\':' I:NL(;~P. TAl'i"i:lL"> '5T'=A\L110cl"C,"i'o.l, z./L:, lo'l..... TAN"'<<(Z.S S',Ef-l\l.HoY>I=- .,t- bAn.. , / BWlincS$ Address City Zip Code \'?b S S /l'\M-T:Lt0 51. ^ N~o..r E.\'L 5$ ~o,-\ , , Li<::ense Period UOOn,. T)'llC (Check one or bolh) F T County -XO. Sale X Sunday rom 0 ~ 1/1 J 0 L I';; -:;;;(-0;2. A Ne \L A- On S31e On S,lc Licen,e Number Fee Sunday UeOfl."" Number Sunday Fee Business Phone -1/ ~ C 1(~"'Tf'l.'~oJl::' II -V .20D.L' '7,000 "1 ~3'7(,'1 ... )<;00 Ir I Darlnenblp. sUtethe Dame aDd Idd,... of .Deh Dlrtller; If a corpora.loo, statc the name .nd Idm.. of each officer. _""'~oN_ "'~ -....., """ r"" , "'0. s . . . ;.)l~ \~I~l Lrv uANH~L L. G-b(.:.1)ER 11//7)....,...1 CF.(). L(;;)">>t".I'{,'-""."'''' ~""I.1~ -~"'._""'-'-~J I II~ . 1-- S"1z.c. .~ll""" (.t\lf- :'O,o.L \iJ. ?'-,HNEr<- 9h...~ 170 c..):. 0 n.A",'r""'''''~>3G:; ''''"''''''''" N~, (J"_ .........., ~ In. . I ^- b' ~b <..c.v"J S ":,.1. nNNt. r!\. Vf:.l-IJLt" 11 h 1'-/1 ". P . (IN''<'''',''''''' ~,<):':>(' "> The Licensee must have one fthe following: (ATTACH CERTIFICATE OF INSURANCE TO ' THIS FOR.\i) http://www.dps.state.mn.Us/alcgamb/alcenfl.fonns/sundayliq.htm 4/24/2002 - APR 24 2002 10:56 FR CITY OF ANDOVER 763 755 8923 TO 7673309 P.03/09 Certification of an On Sale and/or Sunday Liquor License Page 2 of2 Check One: , A. Liquor Liability Insurance (D= Shop) - $50,000 per person; $100,000 more than on person; $10,000 Property Destruction. $50,000 and $100,000 for loss of means of support. - B. A bond of a surety company with minimum coverage as specified above in A. C. A certificate from the State Treasurer that the licensee has deposited with thc State, Trust Funds having a market value of $100,000 in cash or securities. "-'- - Ye. )( No During the IlOSIliccnse year has a summons been jSliued undor lbe Liquur Civil Liability Law (Drun Shop)? lC)'OS. altaoh. cupy oCthe summons. ~tb.Q:5C Items that atlply I;~~; Revoke I Caneelied I Transattion Type _ New Revoke/Cancel Tr:l.nsfer -Suspmsion From To TransC.r oCownerabip from (Namo and Addren) I coni/)' Ill.. this licens. was "pproved in an official meeting by the governing body of the city or county, City Clerk~ Signaturo Date IMPORT ANT NOTICE All n:tallllquor Ike..... mu.t have a eurreot Federal Spedal Oc<upatlonal Stamp. Tb15 .tamp I. luued by the Bureau ot AIe.bol, Tobacco and , Flreanns. For Intorm.llan. 0011 (612) 291hl496 PS 901l-94 81 Return to Alcohol Enforcement Home Page ~l Return to Public Safety Home Page http;llwww.dps.state.mn.us/alcgamb/alcenf7fonnslsWldayliq.htm 4124/2002 - - APR 24 2002 10:56 FR CITY OF ANDOVER 763 755 8923 TO 7673309 P.04/09 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA APPLICATION FOR ON-SALE .INTOXICATING LIQUOR LICENSE Whoever shall knowingly and willfully falsity the answers to the following questionnaire shall be deemed guilty of perjury and shall be punished accordingly. In answering the following questions, "Applicants" shall be governed as follows: For a Corporation, one officer shall execute this application for all officers, directors, and stockholders. For a Partnership, one of the "Applicants" shall execute this application for all members of the partnership. EVERY OUESTION MUST BE ANSWERED 1. I UAN:tE.L G-o(?.cG. R- as OI"FIL(:'{L for and on behalf , of IA"''''cP''~ '5TMl<.}\cJ'>C, T...chereby apply for an On-Sale Intoxicating Liquor License to be located at i3b S5 (l"\ARTI10 STlZ.\=-~ T , City of Andover, County of Anoka, State of Minnesota, in accordance with the provisions of Minnesota Statues, Chapter 340, commencing ~;)'-"I I~T ,$ _ and ending T.~~. ,.J.9-_' z,co '- ~ 2. Applicant's date of birth 11/11/lqlL\ Birthdates of Partners IIhly'l ANN'C.- ~1.::L.\..)<-A I I or Officers of Corporation 9 h..'-/ Ir0 ) o c.\. . S~Hf"">L {.>_ 3. The residence for each of the applicants named herein for the past five years is as follows: 37Z'j 13,ST Lnt'JC ~v~ Lco -.J t?- /~ ('-.: :, ") ,11 tV _-55 '-(LiS} {,-uo...~ i~r_ b"3h tiLe'):, <)TI2.I:;= I l1f\icil ;~ ,11 rJ "'.5 'Jo-z, w\i.'--:..Jl(\ , , .)'i Z 0 1'19'1-, A.;{; f\J..J it",." 5.";,J Iflt0 5530'-; '::'c......11'A v i:(L , 4. Is the applicant a citizen of the United States? '-\ E S If naturalized, state date and place of naturalization: If a corporation or partnership, state citizenship of all officers or partners V ,?f-\ . I APR 24 2002 10:56 FR CITY OF ANDOVER 763 755 8923 TO 7673309 P.05/09 ) On-Sale Liquor License Application Page 2 5. The person who executes this application shall give spouse's fuH name and address. '- 6. What occupations have applicant and associates in this application foHowed in the past five years? 1-0<:>0 ..\- 'BL,,'.:o:.P-AGS 'c,;:CZ-l:''-TCR. C.AT.::n-INl:- (,':>:'(LGc. 'To(L , \tc~\A\Ja..Ar-.l1 n\A.v (H.,.I=- CL J 0...-,;",'::-(1..5 I ~ T 0'0\:' ,..J'f 7. If a partnership, state name and address of each member of partnership. - / If a corporation: Date of ?./~/7..0aL incorporation: State in which incorporated: N\N AJuountofauthorized / jj, I capitalization: iOO, 000 -Si~Ar-i:S riI'ILL1C N AJuount of paid , capital: j3 ISo () If a subsidiary of another corporation, so state: - Name and address of all officers, directors, and stockholders, and the number of shares held by each: (COO OAN!I~ L Ircr- ~ ,= ('1_ 372-''1 \")\'" L.0 N>AJ f "".N R {\ (' :i '0 ~ ~5~1"l-:;S I , \l)o G ANN\:. ~f.L-\jL/~ b'''>I., (r-c',-s S7 ANCMfl, 5')'10 -:, . \OOC )0 F L- ~<-1-\ (\ v ,= (L S'i1.e. l'-{'lt+- A\lF r-. P \f\", t: "( S~-? :3 . .:::>::10 J APR 24 2002 10:56 FR CITY OF ANDOVER 763 755 8923 TO 7673309 P.06/09 J If incorporated under the laws of another state, is corporation authorized to do business in this state? Number of certificate of authority: 8. On what floor is the establishment located, or to be located? (l'\A:LN 9. Describe the premises to be licensed. ?l6.A\L\~C.h)S 6- CJ\~UAL O::>:-Ni-r-Jlr- I On-Sale Liquor License Application Page 3 10. Is the establishment located near an academy. college, university, church, elementary, middle school or high school? -{ t. S State approximate distance of the establishment from such school or church: ^ I N\ t-Lt.. "- II. Give name and address of owner of building establishment is to be located in. I lib LLC. I 'S'l 5 ~A'? 'STll-i:1O.T 12,0.} l-\... '0 1:..-JG- ~ AN00~ EO.... I tl\/'J 5~ 3a'i Has owner of building any connection, directly or indirectly, with applicant? L-cS SD {L 12. Are the taxes on the above mentioned property delinquent? NO In accordance with Ordinance No. 56, no license shall be granted for operation or renewal on any premises on which taxes, assessment or other financial claims of the City are delinquent and unpaid. 13. State whether applicant or any of his associates in this application have ever had an application for a liquor license rejected by any municipality or state authority. NO If so, give date and details: 14. Has the applicant or any afhis associates in this application during the five years immediately preceding this application ever had a license under the Minnesota I Liquor Control Act revoked for any violation of such laws or local ordinances? APR 24 2002 10:55 FR CITY OF ANDOVER 753 755 8923 TO 7573309 P.07/09 NO Ifso, give date and details: 15. State whether applicant or any ofms associates in this application during the past five years were ever convicted of any law violations or any crime in this state or any other state or under Federal Laws. If so, give date and details: NO On-Sale Liquor License Application Page 4 16. State whether any person, other than applicants, has the right, title or interest in the furniture, fixtures or equipment in the premises for which license is applied; and, if so, give name and details: \\b LLC LF ss~1t , / 17. Is the applicant or any of his associates in this application a member of the City Council in the municipality where this license is to be issued? NO If applicant for license is the spouse of a member of the governing body or where other family relationship exists, such member shall not vote on this application. 18. Have applicants any interest whatsoever, directly or indirectly, in any other liquor establishment in the State of Minnesota? '-( C 5 Give name and address of sllch establishment: C.o':'CL'T'1'F!(2..'0S 0\= A .v:" 00 := (L Onfll\1E0 -n--l )/-1":,c.. C.A"T~(L3NG-1 TrJL. 19. Furnish the name and address of at least three business references, including one bank reference: ~"l2."'T Nt',"LDNi>'L l'?l'll\liL 01= ~VIL (2.rJCI2..: ilZ\ w .-\I&\'lvJAY 10 I ANCiLA , '6530 "3 v,S R:,C'0 S}:l2v:l(E: REcrNrlAR.. t=CL..~~l:\"'-vJ( t. 13'-lCC C"'~"'iO {2( C p\.vJ . ReG' Q S (i'lN ~S 51 '--I l,b L\...c.. 1~7-S ':>(.>,'1 :>T. A ",":,c 'J F Q... <; c:, ':?, t., '-1 I I / APR 24 2002 10:57 FR CITY OF ANDOVER 763 755 8923 TO 7673309 P.08/09 20. What is the seating capacity of this establishment? -~ '2- '-\ 0 2l. During what hours will food be available? 1\ Arf\ - \ 0 PM SVN -TH0n.-S l II AM - II p"" r-iL-I - 'SA I 22. State the name of the person who will operate restaurant. ~o'C-L $c..~(-h);':: R vAN (,-oR-0~(C 23. State the name of the person who will operate bar. )cEI. Sc-l-\A-'<ll~ t'l- )) .A N (,-c ('- \) E f2- 24. State the nwnber of people restaurant will employ. 50 - 7 S 25. Will food service be the principal business of this establishment? '1\~5 On-Sale Liquor / License Application Page 5 26. State trade name to be used. TI\NN':2lLS 'ST,::Ait \'~OJ SE d- ~A r_ 27. If this restaurant is in conjunction with any other business (such as resort, etc.) describe such business. - 28. How many years has this business been in operation under this ownership? I\JcvJ 29. State whether applicant has or will be granted an On-Sale Non-Intoxicating Malt Beverage (3.2) license in conjunction with this liquor license. - 30. Does applicant intend to sell intoxicating liquor to other than the consumer? No 31. How many months of the year will this establishment be open? \"2.- I APR 24 2002 10:57 FR CITY OF ANDOVER 763 755 8923 TO 7673309 P.09/09 32. What is the nearest municipality in which licenses are issued to sell liquor at on sale? AN00 'J 'c (2... 33. Applicant and his associates in this application will strictly comply with all the laws of the State of Minnesota governing the taxation and sale of intoxicating liquor. rules and regulations, promulgated by the Liquor Control Commissioner, and all laws of the country, and I hereby certify that I have read the foregoing questions and that the answers to said questions are true to my knowledge. ~~ C-..-- L- Signature y, ~ -- 1'-' - S\..\ b Ll, Social Security Number 59'Z..bOC\ L Minnesota Business ill Number Subscribed and sworn to before me this -z.s ..h. dayof fWr--s. I...- m 'Z-oc Z. '--' On-Sale Liquor License Application Page 6 REPORT ON APPLICANT OR APPLICANTS BY SHERIFF'S OFFICE This is to certify that to the best of my knowledge, the applicant, or his associates named herein, have not been convicted within the past five years of any violation of the laws of the State of Minnesota, or Municipal Ordinances relating to the sale of non-intoxicating liquors except as hereinafter stated. Date: 7' (,.() 1- (J;J!:fL- , "'M._.N... H . ** TOTAL PAGE.09 ** OJ) I CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N. W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C!.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki Volk, City Clerk SUBJECT: Approve Raffle/Bingo Permit/Fun Fest DATE: May21,2002 INTRODUCTION The Andover Family Fun Fest is scheduled for June 28 and 29, 2002. DISCUSSION Each year, the Fun Fest Committee conducts bingo games and a raffle, which require a permit from the Gambling Control Board. The City Council must first approve the permit and then the Gambling Control Board approves it. Attached is a copy of the application. ACTION REOUlRED The City Council is requested to approve an Exempt Permit to operate bingo games and a raffle during the Andover Family Fun Fest for June 28th and 29th. Respectfully submitted, ilLtldb Vicki Volk City Clerk , Minnesota Lawful Gambling Page 1 of 2 3/01 \ I LG220 - Application for Exempt Permit Fee - $25 For Board Use Only Fee Paid Organization Information Check No. Organization name Previous lawful gambling exemption number Andover Familv Fun Fest X-05941 01-001 Street City State/Zip Code County 1685 Crosstown Blvd. ~W Andover MN 55304 Anoka Name of chief executive officer (CEO) First name Last name Daytime phone number of CEO John Erar 763 755-5100 Name of treasurer Daytime phone number of First name Last name treasu rer: Virf-nri" Vnllr 71';<-71;1;.-1;1 nn Type of Nonprofit Organization Check the box that best describes your organization: o Fraternal 0 Religious o Veteran Ii] Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: o IRS letter indicating income tax exempt status o Certificate of Good Standing from the Minnesota Secretary of State's Office o A charter showing you are an affiliate of a parent nonprofit organization ILJ Proof previously submitted and on file with the Gambling Control Board Gamblina Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) Andover Citv Hall Address (do not use PO box) City State/Zip Code County 1liR!; I'rosstown Blvd. NW Andover MN 55304 Anoka Date(s) of activity (for raffles, indicate the date of the drawing) June 28 and 29, 2002 (Raffle drawing June 29, 2002 Check the box or boxes that indicate the type of gambling activity your organization will be conducting: I;W "Bingo I;W Raffles (cash prizes may not exceed $12,000) o "Paddlewheels o "Pull-Tabs o *Tipboards "Equipment for these activities must be obtained from a licensed distributor. This form will be made available in Your name and and your organization's the follOWing: Board members, staff of the alternative format (i.e. large print, Braille) name and address will be public information Board whose work assignment requires upon request. The information requested when received by the Board. All the other that they have access to the information; on this form (and any attachments) will be information that you provide will be private the Minnesota Department of Public Safety, used by the Gambling Control Board data about you until the Board issues your the Minnesota Attorney General; the (Board) to determine your qualifications to permit. When the Board issues your Minnesota Commissioners of be involved in lawful gambling activities in permit, all of the information that you have Administration, Finance, and Revenue; the Minnesota. You have the right to refuse to provided to the Board in the process of Minnesota Legislative Auditor, national and supply the information requested; however, applying for your permit will become public. intemational gambling regulatory agencies; if you refuse to supply this information, the If the Board does not issue you a permit, anyone pursuant to court order; other Board may not be able to determine your all the information you have provided in the individuals and agencies that are qualifications and, as a consequence, may process of applying for a permit remains specifically authorized by state or federal refuse to issue you a permit. If you supply private, with the exception of your name law to have access to the information; the information requested, the Board will and your organization's name and address individuals and agencies for which law or be able to process your application. which will remain public. legal order authorizes a new use or sharing Private data about you are available only to of information after this Notice was given; and anyone with your consent. LG220 - Application for Exempt Permit Page 2 of 2 3/01 \ Organization Name_.-An.d 0 V e r Ei.u!lLlY_JJ!DJJ~~L______ , Local Unit of Government Acknowledgment If the gambling premises is within city limits, the If the gambling premises is located in a township, both city must sign this application. the county and township must sign this application. On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application. Check the action that Check the action that the city is taking on this application. the county is taking on this application. ~ The city approves the application with no o The county approves the application with no waiting period. waiting period. o The city approves the application with a 30 day o The county approves the application with a 30 day waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class permit after 30 days. city). o The city denies the application. o The county denies the application. Print name of city Andover Print name of county _____________ (Signature of city personnel receiving application) (Signature of county personnel receiving application) City Clerk Title _________________ Title -- Date___/____/__ Date_~_/_.J!._'_ 02_ TOWNSHIP: On behaff of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2).] Print name of township _________ (Signature of township official acknowledging application) nle Date__/_/_ Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. Chief executive officer's signature Name (please print) Date I I Mail Application and Attachments At least 45 days prior to your scheduled activity date send: If your application has not . the completed application. . a copy of your proof of nonprofit status, and been acknowledged by the . a $25 application fee (make check payable to "State of Minnesota"). local unit of government or Application fees are not prorated. refundable. or transferable. has been denied. do not Send to: Gambling Control Board send the application to the 1711 West County Road B, Suite 300 South Gambling Control Board. Roseville, MN 55113 ~ @ ,I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratov{V FROM: Vicki V olk, City Clerk SUBJECT: Approve Refuse Hauler Licenses DATE: May 21, 2002 INTRODUCTION The refuse hauler licenses expire on May 31,2002. DISCUSSION The following refuse haulers have complied with the requirements for renewal of their licenses: Larry's Quality Sanitation, 17210 Driscoll Street NW, Ramsey, MN (Residential license) Walters Recycling & Refuse, Box 67, Circle Pines, MN (Residential and Commercial licenses) ACTION REOUlRED The City Council is requested to approve a residential refuse hauler license for Larry's Quality Sanitation and a residential and commercial license for Walters Recycling & Refuse from June 1, 2002 through May 31,2003. Respectfully submitted, iLL. d~ Vicki Volk City Clerk ,I ([j) ; CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Vicki Volk, City Clerk SUBJECT: Approve Sale of Used EquipmentJPublic Works DATE: May 21, 2002 INTRODUCTION The City has re-advertised used equipment for sale. DISCUSSION , J The bid opening for the used city equipment was held at 2:00 pm, Friday, May 17, 2002. Attached is a list of the equipment and the bids that were received along with descriptions and pictures of the equipment. ACTION REOUIRED Council is requested to approve the sale of the used equipment to the following: Unit 305, Hyster forklift Randy Wesp $425.00 Unit 188, 1998 GMC truck Beberg Landscaping $6,700.00 Unit 102, 1983 S-10 Environmental Equipment $501.00 Unit 199, 1969 Ford truck Environmental Equipment $501.00 Unit 111, Wabco Air Compressor Kim Almendinger $1,089.00 Unit 183, 1983 Ford Truck Beberg Landscaping $4,350.00 Respectfully submitted, iLL: IJ~ Vicki Volk City Clerk / -- / BID TABULATION Bid: Unit #305, Hyster forklift mode S40CP Date: May 17, 2002 Time: 2:00 p.m. BIDDERS BID AMOUNT 1. DA"; 'iJ?J. J.i.A 0s" J -33S: 00 2. 1<. AN ':) f lJ ES P Lj c2 5-. tJ 0 3. fOil i'lL ~ ShwJ.-J=7Y .3c;? 9, tJo 4. I () "^- Pe7Z-K.. ,;J5 ;j6tJ.60 . / 5. K,'No- ilL 111 etJ~ ;/JC EI-.. 3.59, ()O 6. ErJullt.o;';1'i\ E:~ E~'~'f ,30 I. 00 , BID TABULATION Bid: Unit #188, 1988 GMC Brigadier single axle dump truck Date: May 17, 2002 with snow removal equipment Time: 2:00 p.m. BIDDERS BID AMOUNT 1. 1<.1 R. Ie I~ A t/ -I- PI OS rl t= ~ 3, Ss-O. tf {f 2. K~h.lD If WE')p el, <? -:5-0.00 3. ----roM. )~K;rJS T:tJc.-. ..s-; 000.0 () J5E/?J l?JLG-- . 4. 1-1T1J'o Sc. If P IIJc- ft, I "1 (}tJ, tJ () / 5. Seo +-+ /)t{R..tttJ Dl &, /0';;,00 6. 145S (J~ A 1\ ~ ssoJ LJ, ;.j / !. () 0 -- S (70 I. DO 1. t:AJ v/'RO#JM{; rJT>>1- ~"""f J .' I BID TABULATION Bid: Unit #102 1983 Chevrolet S-lO 2x4 Pickup Date: May 17, 2002 Time: 2:00 p.m. BIDDERS BID AMOUNT 1. KnrJblf W~5} dJOO.Oo , f: (oj II Ilt.OIJ M t:/Jil1- /.. - . 2. t~u-'f' So /. 0 0 3. 4. 5. I 6. , , / '. BID TABULATION Bid: Unit #199, 1969 Ford T-800 tandem axle truck Date: May 17, 2002 with an Etnyre oil distributor tank Time: 2:00 p.m. BIDDERS BID AMOUNT 1. 42AtJ~y lUES!:> $'00.00 .- k ~lA-: (' .:5-0/. 0 0 2. 1::,,111""0 rJfVl.iZAlTIt /.. 3. 4. 5. 6. / BID TABULATION Bid: Unit # 111 Wabco 170 Air Compressor Date: May 17,2002 Time: 2:00 p.m. BIDDERS BID AMOUNT N;(l...T~ ~ l. 1niZ'IR..O -I1l...R. ,G-If-r ;oJ loo. ~tJ 2. D 4,.} t-eJ.. ~iJ5(JJ 1-/35'.00 3. R.A~'J::,Y NESt> 375.00 - f~1Z I<. ,'us Jf s-tJ. 0 0 4. I t:7m- . , 5. /(j'm fl 1../1'1 eN b / !JrTE'1Z... J,O'is'j'.tJO J 6. t:. '" III RoJ t1l i? rJjtt L c{jw;f' sO /.0 0 '. BID TABULATION Bid: Unit #183, 1983 Ford 7000 single axle dump truck Date: May 17, 2002 with snow removal equipment. Time: 2:00 p.m. BIDDERS BID AMOUNT 1. 1<ltiJ D Y WES ? 3/~()O,{)d 2. ..- I r> fVL ~ e-~/< ~ ~s J: NC-. 1, I ~-o . 6 (j 3. 1Se 8Erz(f- LAoJ ~ Sc It- P, pJ"cr 1, 3S(). () () 4. Ru.ss ~ (( .J ~o:J .:::roAIt r0 s S 1J tJ 3,S-I!OO , 5. EN vi t:l..otJ1heNTA~ b6",,; f' 3.6tJ/.(}O . 6. J Equipment for Sale Page 1 of3 EgIDpment for sale * Sealed bids will be accepted until Friday, May 17th 2002 @ 2:00PM. Bids should be addressed to: City of Andover ATTN: City Clerk 1685 Crosstown Blvd. NW Andover, MN 55304 - ---- -~---- -------... ... .?~ ~ - 11..-......-.. .. ~ - - ~(-', ~ Unit #102, 1983 Chevrolet S-lO 2x4 pickup. The motor is a 2.8L V-6 with a 4speed manual transmission. The truck has 124,390 miles on it. , J Unit #111, a Wabco 170 Air compressor with a 4 cyclinder D226 gas engine. The model is 25X35495-170RG. The City started using the machine in 1985. Motor was rebuilt in the fall of 1993. The machine has 1,414 hours on it. / http://www .cLandover.mn.usl AdministrationlEquipment%20fotllo20Sale l.htm 5/17/2002 Equipment for Sale Page 2 00 \ I l / k: ;\f~I~~~ -~:. Unit #183, 1983 Ford 7000 single axle dump truck with snow removal equipment. Truck is powered by a 3208-210 hp CAT engine with an Allison MT653 automatic transmission. The truck has 103211 miles and 8354 hours on it. The snow removal equipment was made by and installed by Little Falls Machine. The front snowplow is a model 311, the wing is a W -10 and the sander is a Swenson auger/spinner type. , ) Unit #305, Hyster forklift model S40CP. It is rated for 4,000 lbs. It was purchased used in 1989. It has 48inch forks .that are only 2 years old. The machine's hour meter shows 3,008 are on it. / http://www.cLandover.mn.us/ Administration/Equipment%20for%20Sale l.htm 5/17/2002 Equipment for Sale Page 3 of3 r ~... ~-- --- .- --~- . --.... j , ; i 1 - ....- .. , Unit #188, 1988 GMC Brigadier single axle dump truck with snow removal equipment. The truck is powered by 3208 -215 hp CAT with an Allison MT653 automatic transmission. The truck has 35,439 mile and 4697 hours on it. Please note that the trucks odometer was broke for a number of years. We believe the mileage to be closer to 75,000 mile by the numbers of hours on the hour meter. The snow removal equipment was made by Little Falls Machine and installed by Crysteel Truck Equipment. The front snowplow is a model 312 RM, the wing is a T AH8 and the sander is a Swenson auger/spinner type. The box a, J-Craft model # WST-XML 9'6" that was installed new on 3-5-97 by J-Craft . .~ --~- --~-- j " r.- -..- , - Unit #199, 1969 Ford T-800 tandem axle truck with an Etnyre oil distributor tank. The Etnyre tank is a model #BTHS 2050 gallon hydrostatic drive Distributor. A 391 v-8 gas engine powers the truck. The main transmission is Dana 5652 and the auxiliary transmission is a Dana723 I-D. The truck has 33,706 miles on it. , , / http://www.ci.andover.mn. us/ AdministrationlEquipment%20for<<>1020Sale l.htm 5/17/2002 @ CITY of ANDOVER I / 1685 CROSSTOWN BOULEVARD N.W. 0 ANDOVER, MINNESOTA 553040 (763) 755-5100 FAX (763) 755-89230 WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratotj'L FROM: Captain Dave King - Sheriff/Patrol Division SUBJECT: Anoka County Sheriffs Department Monthly Report DATE: May 21,2002 INTRODUCTION Captain Dave King from the Anoka County Sheriffs Department will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION J To be verbally presented. ACTION REQUIRED For council information. Respectfully submitted, Captain Dave King Anoka County Sheriffs Department B. CITY OF ANDOVER - APRIL, 2002 Current Mo. Last Month YTD LAST YTD Radio Calls 846 763 2,972 3,019 Incident 819 681 2,685 3,603 Reports Burglaries 11 6 33 17 Thefts 56 52 188 152 Crim.Sex 3 0 4 2 Condo Assault 9 10 30 33 Dam to Prop. 26 19 86 59 Harr. Comm. 8 7 25 19 P .D.Accidents 18 17 95 55 P.I. Accidents 4 6 17 17 Fatalities 0 0 0 1 Medicals 32 42 137 123 Domestics 34 35 121 114 Alarm Calls 58 59 218 268 Felony Arrests 14 8 42 27 Gross Mis. 6 5 19 10 Misd. Arrests 29 38 127 106 DUI Arrests 6 4 18 29 Domestic Arr. 1 8 19 16 Warrant Arr. 10 9 36 34 Traffic Arrests 282 163 816 601 Community Service Officer Report C. CITY OF ANDOVER - APRIL, 2002 Current Month Last Month YTD Last YTD Radio Calls 165 143 467 624 Incident Report 98 86 341 334 Accident 10 7 33 28 Assists Medical Assists 1 1 5 2 Aids: Public 64 68 237 257 Aids: Agency 125 108 419 571 Veh. Lock Out 26 32 124 123 "\ Extra Patrol 99 100 444 486 ) House Checks 0 0 0 25 Bus. Checks 43 65 194 486 Animal Compl. 61 40 173 208 Traffic Assist 8 5 17 26 '\ ) CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Response to Skate Board Park Conduct Concerns DATE: May 21,2002 INTRODUCTION At the May 7, 2002 Council meeting, questions were raised regarding the use of the Skate Board park in the context of Council determining whether additional skateboard park equipment should be purchased to allow for an expansion of use of the facility. In particular, issues such as user conduct, contacts with the Sheriffs Office and City staff, failure by users to observe park safety rules, cost of staffing the skate board park and, finally, clarification regarding how violations are handled through the juvenile prosecution system have been raised. / DISCUSSION In response to questions concerning user conduct and/or user failure to observe safety rules, it was pointed out that the Skate Board park is posted with safety and user equipment guidelines. Apparently, some users of this facility have failed to observe posted safety rules that includes the wearing of appropriate safety equipment such as helmets, pads and other safety related items. Some users of the park have been sent home by the Sheriffs Office for inappropriate conduct at the skate board park. Similarly, there have been several instances where inappropriate conduct such as profanity, rough housing, and belligerent attitudes at the facility have been observed by the Sheriffs Office and City staff. As the facility is not supervised or consistently monitored, this type of activity will in all likelihood continue. Behavior and/or conduct by park users that have been observed by staff in City Hall during business hours includes the following: 1. Asking employees and customers for money for the vending machines. 2. Butting in front of customers at the Building counter when getting change for the vending machines. 3. Girls using the bathroom as a changing room. 4. Congregating in the lobby being loud and some have even been doing handstands in the lobby. 5. Obscene language being used. 6. Using the public phone for conversations that are inconsistent with public service needs. In speaking with Commander Dave King of Anoka County Sheriffs Qffice, he has indicated that there have been numerous contacts with users of the facility for language and behavior issues, though none have resulted in an incident report writing situation. Typically, these interactions have resulted in warnings by Sheriffs deputies and Community Service Office to offending users, with some users expelled from the facility for a certain period of time. Commander King will be present at the Council meeting to respond to any additional questions Council may have on this particular issue. With respect to how juvenile offenders are handled by the Anoka County Court System, the City Attorney's Office has indicated that confidentially issues and court rules generally prohibit disclosure of offender identities and/or remedial actions ordered by the court in response to juvenile offenses. Again, the City of Andover has virtually no involvement as to how juvenile offenses are handled or prosecuted by the courts. Attached is a copy of information providing an Overview of Juvenile Prosecution in Anoka County. BUDGET IMP ACT A preliminary cost analysis of staffing the facility between May 10 through August 30 is J estimated at approximately $9,000 for the season. Calculations are based on Monday - Friday 4:00 - 8:00 pm through June 7, after June 7th until August 30th, hours would be expanded and begin at 12:00 pm until 8:00 pm. Weekend supervision would begin at 10:00 am until 8:00 pm. The Parks Commission did review this issue and did not recommend staffing due to budgetary considerations and the fact that skateboard parks at this level of operation do not typically employ park supervisors. ACTION REQUIRED The information provided is in response to Council inquiries and is intended to provide Council with some additional background materials with respect to whether additional funds should be expended to expand the use of Skate Board park at this time. Respect~ submitted, M-~/ Erar Park and Recreation Chair Jim Lindahl Assistant City Engineer/Parks Coordinator Todd Haas Feb-14-200Z 10:52am From-ANOKA COUNTY PARKS & REC, +7637550230 T-460 P.00ZlO04 F-Z64 " r,. 0:. t e fll~ ~ i?Jr c.. t:.OI11PHt5-.s10N' MEMORANDUM County Attorney's Office Government Center, Anoka, MN 55303 DATE: February 5. 2002 TO: John VonDeLinde, Director Anoka County Parks Department FROM: Michael Alan Chmiel, Juvenile Division Chief Attorney RE: OVERVIEW OF JUVENILE PROSECUTION Dear Mr. VonDeLinde: Attached please fjnd the overview of the juvenile prosecution process in Anoka County which was requested at the December meeting of the park directors. Please distribute it to those who were interested in it. -~ Should you have any further questions, please feel free to contact me. MAC:rw Attachment cc: Don Ilse, Corrections FEB 14 2002 10:00 +71;:,\7"i"ivO,VI por:;1= VI? Feb-14-Z002 10:52am From-ANOKA COUNTY PARKS & REC, +7637550230 T-460 P,003/004 F-Z64 , Overview of Juvenile Prosecution in Anoka County I Offense: In order for prosecution to occur there must be a violation of state or local law committed by the juvenile at home, in lhe community, or at school. Investigation by police: To prosecute there must be some level of investigation or reponing. Usually, but nOl alway!:. investigations are done by the police. Sometim~s, such as in most traffic cases, the offense is committed in rhe officer's presence. Generally, there are written reports. Not all matterS investigated by the police are referred for prosecution. The police may find there is insufficient evidence. Also. the police have discretion in handling matters other than by formal prosecution. Screening by corrections: Offenses, except for traffic offenses, i:ll'e sent to corrections for screening. Based on guidelines esrablished by lhl:! county attorney's office, corrections detennines whl:!ther rhe juvenile is eligible for diversion. Generally, the diven;ion program is for first-time offenders with a. low- level non-traffic offense, such as a misdemeanor or juvenile petty offense. If the juvenile is not eligible for di version, the case is refe=o to the county attorney's oftice for petitioning to court. Diversion: A process for handling matterS outside of court. Generally is used for fin;t-time offenders with a low-level non-traffic offense, such as a misdemeanor or juvenile petty offense and is voluntary on th~ pan of the juvenile. Diversion may include ,my of the following or combination thereof: information only, klter to parent, conversation with parent. referral to an education program (theft/chemical dependency/fire awareness), diversion hearing conducred by a corrections officer, mediation, or restitution. The jlwenile must ndlnit guilt. DiveTSion does not result in a conn record. If the juvenile does not admit !,ruilt or does not successfully complere the diversion prognun, the case is referred to the county anorney's office for petitioning to court. County Attorney: The county attorney is the prosecuting authority for most juvenile matters ~xcept for petty misdemeanor traffic offenses and driving while impaired offens~s if the juvenile was 16 or older at the time of the offense. When a case is received. it is reviewed. If there is sufficient evidence a formal written petition will be filed with the court alleging that the juvenile committed an offense. The juvenile petition is the same as a complaint inadulr court. The county imomey may decline to issue a petition if there is insufficient evidence to prove the case or may elect not to petition the case for some other reason. Occasionally. a case is referred back to corrections to be handled in the diversion program. even though the case is technically nOl diversion eligible by progra.m guidelines. Petition: The juvenile petition is rhe same lIS a complaint in adult court. Court: If a petition is filed, the juvenile muSt appear and plead either guilty or not guilty. If there is a not guilty plea, the case is set for trial. Unless the juvenile is an extended jurisdiction juvenile, it is a coun. not ajury, trial. The case must be proved beyond a reasonable doubt. Adjudication: Finding by a judge the child committed offense. Same as conviction in adult court. Disposition: If the juvenile is found guilty by the court either as a result of entering a guilty pl ea or being found guilty after a trial, the coun may order a disposition. A disposition in juvenile CO\UI is the same as the sentencing in adult court. ContemptlProbation violation: Contempt is a willful diSObedience to an order of the court, sllch as the child's fai Inre to complete community work service when the courl ordered that ''the child shall complere 25 hours of community work ~ervice within ninety days." Probation rules are those rules which are esmblished by corrections for the juvenile to follow while on probation. ceo 1A ~~~~ 1~~~~ . ..\."t:.<"'~C::::0l':><1A DCr.:C !;\, ~ Feb- r4-2002 10:52am From-ANOKA COUNTY PARKS & REC, +m7550Z3D T-460 P.004/004 H64 . - Overview of Juvenile Prosectition in Anokll County Flowchart Offense ,l, Investigation by police -1.- Screening by corrections r - - - ) Diversion I 1 1 .L J, . Successfully completes- Unsuccessfully completes- ), COLlnty attorney ~ - - - - - "1 close file refer to county attorney I I I I J I I I I Refer back Petition No petition- --.. l._ - - - D. . t I - - - - - to Ivers IOn close file I I Court I , 1 I N -V '1 ~ J ot gUl ty- Guilty 1 close file .J,- I Diy osition ) ~ I ~ I Successfully Contempt! I completes-close file Probation I I violation I ~ I I Handled by Refer to I probation couney _ _ _ _ .J attorney I . ~~~ 1d ?~~? 1~:~~ "'?h'?c;c;~?,~ PQr:;~ \;\d .~ . May 16,2002 / '\ To Andover City Council Members, -. -~/ As a parent of children who actively utilize the skatepark and a member of the Parents Advisory Task Force, I would like to share my thoughts regarding delaying the acquisition of the Tier I halfpipe for the existing skatepark. The board has gone on record stating its reluctance to acquire the halfpipe due to noncompliance of some of the boarders who do not follow the rules, including those not wearing helmets. Why is the board willing to punish everyone who uses the skatepark, including my own children who follow the rules, instead of dealing with the kids who are not following the rules? Instead,please provide a complete skatepark that is a worthy of our city, or have none at all. Don't build a skatepark and leave it incomplete. A halfpipe is the focus of most boarders and is essential to any Tier I skatepark that has been built in the metro area. The board needs to realize that unfortunately the community standard for helmet usage has been optional and not enforced. The closest Tier I skatepark built a few years ago at Sand Creek in Coon Rapids has not been enforced in any way, although the expectation is posted.Helmet usage , "- is rare to nonexistent and there is no attendant or CSO who enforces the , ) rules. If Andover chooses to enforce the posted rules,(as an Emergency Room RN, I agree helmet usage is an excellent public health policy.) Please realize that it will take time for kids to receive and act upon this expectation based on their experience at Sand Creek, but it can be done. I propose the following recommendations for the city council to consider and act upon. 1) Approve the purchase of the Tier I halfpipe to complete the skatepark as started last year as soon as possible. 2) Educate those who use the skatepark of the expectations of rule compliance. Consider the following timetable and ideas: Two weeks before the halfpipe is placed,publish and distribute a flier to inform those who use the skatepark and to parents that are present that a halfpipe is coming and the strict expectations including helmet usage for admission to the park. I am willing to distribute this daily. . If no money is available to hire an attendant this year, I am willing to be , ) a volunteer attendant from 3-5 PM as my schedule will allow, when the . . . May 16,2002 ,- \, park is busiest and enforce the rules for the skatepark-no helmet-no "\_~ admitance for 1 week before the halfpipe is installed and for 1 week after it is placed in the park. I believe it won't take long for the word to get out that this is what will be expected and compliance will follow for those who really want to use the skatepark as intended. . Increase CSO patrols in the evenings during this same time period to assist with compliance and as needed with spot checks by the CSO after this time period. . Realize that for 100% compliance with all posted rules all of the time, it will most likely necessitate the need for a skatepark attendant when park is open. By providing a first class skatepark to our community, kids will want to be there and abide by the rules, even if wearing helmets would not be their desire. Though there have been problems with rule compliance at the skatepark, please focus on the many positive aspects the park provides to , '\, our community, including a positive place for kids to be and a desirable , ) channel for adolescent activity and energy. Thank you for your time in considering this proposal. If you have any thoughts or additional concerns I will be present and willing to respond at the next city council meeting May 21. Respect~ittedl ~I/! I -~ Keith Rischer 16157 Hanson Blvd. NW Andover '\ ) @ , :ITY OF ANDOVER , " ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Emr, C;ty Mmioi<trn1"(: Scott Erickson, City Engine FROM: Todd Haas, Parks Coordinator SUBJECT: Approve Authorization to Obtain Quotes/01-5/Skate Park Equipment, Continued - Engineering DATE: May 21,2002 INTRODUCTION This item is in regards to authorizing City staff to obtain quotes for the purchase of a new 3 foot Ramp Rider Mini Ramp (half pipe) for the Skate Park Facility behind City Hall as recommended by the Park & Recreation Commission. , i DISCUSSION If the City Council recalls from the recent management report, the Park & Recreation Commission determined the facility is to be opened as soon as the equipment can be moved from behind Public Works and to purchase additional skate park equipment. The plan is to purchase the 3 foot half pipe ramp (see attached). The estimate to purchase just the equipment is $10,700. BUDGET IMP ACT The funding for purchasing the equipment would be from the $5,000 donation from the Andover Lions that is specifically identified to purchase additional equipment. The remainder would be from Park Dedication Funds (as a match), which was recommended by the Commission last year if a donation was made. The remainder would be from the Annual Miscellaneous Fund identified in the CIP (which is Park Dedication Funds). ACTION REQUESTED The City Council is requested to authorize staff to obtain quotes for the purchase of a 3 foot half pipe for the Skate Park, Project 01-5. Respectfully submitted, ~/L- Todd Haas / cc: Jim Lindahl, Park Commission Chair (v C"tl "tl "0 o. . :) ;;.!::l ::a...... elL>, '!>., GIllie: U _lfl U l:~.... ....0 1..00. c: dOl e: j .. U u.. ~2f.. .-c Le-~- :} e: >-<;:~ S +; &.: 6 g''ti 0 6. e ~ "0 .- +' ._ ;0 co........ _d..."i-i~~\.. Ci: > d 0 ..... ....coX 0: ...." c: ..~ .- l- e: o._....l..ol.~)~~ ~" -go l)cu>- 13.f >.~+,1) LB~~ vI- ~ lfl OJl)co C ...,g LVI. I.. L c: '" C1;;>."O:E~;>.._g= +' (II <;: -- ~.s:c:;i"OI-.a.'a a!~C\la: (lie: o . Ol~ <;: "0(11 -0>- :;: "i130 C~'ri S~f..""ii:'" III -- E l- ._ CU ~ ~ :; 2 ~ .~ .. ~ ~ ... ~ ~~ 0,:0. (II (II VI ::J d 13~ J .~~,g.2c5,:'~~ (11._ .~~ ClJ s.... s.... :) :} :f~aag;b.~8.~,""g.:: I-CT I- (II ~f-~ ....u'"'-..uuc:13j.ou<l: I-W a.. "0 Q. E c5 ~ -- C 1fI -- 2:::: 0) -c ~ -- -----' OJ -- c5 ) 0 ~ -- ~ 0)0 Q. cq E -- 0 c5 0 0 => f'--- ~ -----' .... U 0 ..... C ...--t (Y) I---l m - u c I---l c> lJ1lJ1 . "<T CU ro l) \D OJ~C>CUCUE ro I I 0 (5 -I-' lJ1 lJ1 lJ1 U VI lJ1 CU- - - __ CU lJ1 ClJ ~ ::J -lJ1 l) (J" Z .- OJ s....2:ro.ro~ OJ ro......OJ -...... CU ::J => coJ:cu,-" c... -1-''-'' f- Lm~~x,: r--f':JOJd :;: lJ1~f-u.. >:: @ } CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorr FROM: Jim Dickinson, Finance Director SUBJECT: Bond Sale / 2002 General Obligation Water Revenue Bonds DATE: May 21,2002 INTRODUCTION Mark Ruff, a Financial Advisor from Ehlers & Associates will be present at the meeting to present the results of the City's sale of the following bond issue authorized at the May 7, 2002 Council Meeting: $9,780,000 General Obligation Water Revenue Bonds, Series 2002 The sale opening will be at lO:OO am on May 21 st with consideration of the award of bid to be forwarded to the Andover City Council at approximately 7:00 pm that evening. DISCUSSION The City Council authorized at the May 1, 2001 Council Meeting to provide for the sale of the $9,780,000 General Obligation Water Revenue Bonds, Series 2002, based on the following justification for the bond issue: The Andover City Council recently approved the advertisement for bid for the construction of a water treatment facility including aeration, detention, and filtration facilities, with a 1.5 MG ground reservoir and high service pumping facility. The project also includes connections to existing well facilities. Sealed proposals were received until 2:00 pm on May 14, 2002. The Finance Department in conjunction with Ehlers and Associates conducted a water rate study in the fall of 2001 ,which indicated the net revenues of the water system would be sufficient to fund the improvements. - Mayor and Council Members May 21,2002 Page 2 of2 BUDGET IMP ACT The issuance of bonds will provide for the water systems expenses programmed in the 2002- 2006 Capital Improvement Plan and revenues of the water system will pay the debt service. ACTION REQUIRED The City Council is requested to approve a resolution accepting the proposal on sale of the bonds based on the bid tabulation that will be presented by Ehlers & Associates at the meeting. A sample of the resolution that will be provided at the meeting is attached. EXTRACT OF MINUTES OF A MEETING OF THE , "' CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: May 21, 2002 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Andover, Anoka County, Minnesota, was duly held at the City Hall on Tuesday, May 22, 2002, at 7:00 o'clock P.M., for the purpose, in part, of considering proposals for and awarding the sale of$9,780,000 General Obligation Water Revenue Bonds, Series 2002 of the City. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption RESOLUTION ACCEPTING PROPOSAL ON SALE OF $9,780,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 2002, PROVIDING FOR THEIR ISSUANCE, AND PLEDGING FOR THE SECURITY THEREOF / NET REVENUES A. WHEREAS, the City of Andover, Minnesota (the "City"), owns and operates a municipal water system as a separate revenue producing public utility (the "System") and there are no outstanding obligations of the City, the interest and principal of which would constitute a prior lien upon the net revenues of the System; and B. WHEREAS, the City Council has heretofore determined that it is necessary and expedient to issue $9,780,000 General Obligation Water Revenue Bonds, Series 2002 (the "Bonds" or, individually, a "Bond"), pursuant to Minnesota Statutes, Section 444.075 and Chapter 475 to fmance improvements to the System (the "Project"); and C. WHEREAS, the City has retained Ehlers and Associates, Inc., in Roseville, Minnesota ("Ehlers") as its independent financial advisor for the Bonds and therefore proposals to purchase the Bonds have been solicited by Ehlers in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and D. WHEREAS, proposals set forth on Exhibit A attached hereto were received pursuant to the Terms of Proposal at the offices of Ehlers, in the presence of the City Clerk, or designee, at 10:00 A.M., Central Time, this same day; and E. WHEREAS, it is in the best interests of the City that the Bonds be issued in book- / entry form as hereinafter provided; and 1407668vl NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Andover, Minnesota, as follows: / 1. Acceptance of Proposal. The proposal of (the "Purchaser"), to purchase the Bonds, in accordance with the Terms of Proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of$ , plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The City Clerk is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders their good faith checks and drafts. 2. Bond Terms. (a) Title; Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds shall be titled "General Obligation Water Revenue Bonds, Series 2002", shall be dated June 1,2002, as the date of original issue and shall be issued forthwith on or after such date in fully registered form. The Bonds shall be numbered from R-l upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations"). The Bonds shall mature on February 1 in the years and amounts as follows: Year Amount Year Amount 2004 $310,000 2014 $475,000 2005 320,000 2015 500,000 2006 335,000 2016 525,000 2007 345,000 2017 550,000 2008 360,000 2018 580,000 2009 375,000 2019 610,000 2010 395,000 2020 645,000 2011 415,000 2021 680,000 2012 435,000 2022 715,000 2013 455,000 2023 755,000 All dates are inclusive. As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s). (b) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws ofthe State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i) The Bonds shall be initially issued and, so long as they remain in book entry form , only (the "Book Entry Only Period"), shall at all times be in the form of a separate single ;' fully registered Bond for each maturity of the Bonds; and for purposes of complying with 2 1407668vl this requirement under paragraphs 5 and 10 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee ofthe existing or a successor Depository, the "Nominee"). (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records ofthe Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 10 hereof, references to the Nominee hereunder shall refer to such new Nominee. (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the 3 1407668vl Depository required by the Depository as a condition to its acting as book-entry Depository / for the Bonds (said Letter of Representations, together with any replacement thereof or , amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than 15 calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agencylbond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. (x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 5 hereof, make a notation of the reduction in principal amount on the panel provided on the Bond stating the amount so redeemed. (c) Termination of Book-Entry Only System. Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation ofthe system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial 4 1407668vl Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered / as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 10 hereof. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 10 hereof, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of paragraph 10 hereof. (d) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3. Purpose; Cost. The Bonds shall provide funds to finance the Project in the City. The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Bonds. The City covenants that it shall do all things and perfonn all acts required of it to assure that work on the Project proceeds with due diligence to completion and that any and all permits and studies required under law for the Project are obtained. 4. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February I, 2003, J calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Interest Maturity Interest Year Rate Year Rate 2004 % 2014 % 2005 2015 2006 2016 2007 2017 2008 2018 2009 2019 2010 2020 2011 2021 2012 2022 2013 2023 5. Redemption. All Bonds maturing in the years 2013 to 2023, both inclusive, shall be subject to redemption and prepayment at the option ofthe City on August 1, 2012, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be ; 5 1407668vl prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to / accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds at least thirty (30) days prior to the date fixed for redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the holder thereof or the Holder's attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or Bonds of the same series having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by such Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. I 6. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12 of this resolution. 7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: I 6 1407668vl UNITED STATES OF AMERICA STATE OF MINNESOTA J ANOKA COUNTY CITY OF ANDOVER R- $ GENERAL OBLIGATION WATER REVENUE BOND, SERIES 2002 INTEREST MATURITY DATE OF RATE DATE ORIGINAL ISSUE CUSIP FEBRUARY 1,20_ JUNE 1,2002 REGISTERED OWNER: PRINCIPAL AMOUNT: THE CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, unless called for earlier redemption, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment I Date"), commencing February 1,2003, at the rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of U.S. Bank National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day ofthe calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice ofthe Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name ofthe Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in the Letter of Representations, as defmed in the Resolution, and surrender of this 7 1407668vl Bond shall not be required for payment of the redemption price upon a partial redemption of this , Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name ofthe Depository or its Nominee. Redemption. All Bonds of this issue (the "Bonds") maturing in the years 2013 to 2023, both inclusive, are subject to redemption and prepayment at the option of the Issuer on August 1, 2012, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part ofthe Bonds subject to prepayment. If redemption is in part, the maturities and principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected Holder of the Bonds at least thirty (30) days prior to the date fixed for redemption. Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument oftransfer in form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or Bonds of the same series having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by such Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $9,780,000, all oflike date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, which Bond has been issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council of the Issuer on May 2l, 2002 (the "Resolution"), for the purpose of providing money to finance improvements to the municipal water system within the jurisdiction ofthe Issuer. This Bond is payable out of the General Obligation Water Revenue Bonds, Series 2002 Fund of the Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers ofthe Issuer have been and are hereby irrevocably pledged. 8 1407668vl Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered J form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies ofthe Resolution are on file in the principal office ofthe Bond Registrar. Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange ofthis Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as , herein provided (except as otherwise provided on the reverse side hereof with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b )(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law; that the Issuer has covenanted and agreed with the Holders of the Bonds that it will impose and collect charges for the service, use and availability of its municipal water system (the "System") at the times and in amounts necessary to produce net revenues, together with other sums pledged to the payment of the Bonds, adequate to pay all principal and interest when due on the Bonds; and that the Issuer will levy a direct, annual, irrepealable ad valorem tax upon all of the taxable property of the Issuer, without limitation as to rate or amount, for the years and in amounts sufficient to pay the principal and interest on the Bonds ofthis issue as they respectively become due, if the J 9 1407668vl net revenues from the System, and any other sums irrevocably appropriated to the Debt Service , Account are insufficient therefor; and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Andover, Anoka County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Date of Registration: Registrable by: U.S. BANK NATIONAL ASSOCIATION Payable at: U.S. BANK NATIONAL ASSOCIATION BOND REGISTRAR'S CITY OF ANDOVER, ANOKA COUNTY, CERTIFICATE OF MINNESOTA AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned Isl Facsimile within. Mayor , Isl Facsimile Clerk U.S. BANK NATIONAL ASSOCIATION St. Paul, Minnesota Bond Registrar By Authorized Signature 10 1407668vl ABBREVIATIONS / The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties IT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - as custodian for (Cust) (Minor) under the Uniform Transfers to Minors Act (State) Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and does hereby irrevocably constitute and appoint attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not effect transfer ofthis Bond unless the information concerning the transferee requested below is provided. Name and Address: (Include information for all joint owners if the Bond is held by joint account.) 11 1407668vl PREPA~ENTSCHEDULE \ ~ , This Bond has been prepaid in part on the date(s) and in the amount(s) as follows: DATE AMOUNT AUTHORIZED SIGNATURE OF HOLDER 12 1407668vl 8. Execution; Temporary Bonds. The Bonds shall be printed (or, at the request of '. the Purchaser, typewritten) and shall be executed on behalf ofthe City by the signatures of its \ ) Mayor and Clerk and be sealed with the seal of the City; provided, however, that the seal of the City may be a printed (or, at the request ofthe Purchaser, photocopied) facsimile; and provided further that both of such signatures may be printed (or, at the request of the Purchaser, photocopied) facsimiles and the corporate seal may be omitted on the Bonds as permitted by law. In the event of disability or resignation or other absence of either such officer, the Bonds may be signed by the manual or facsimile signature of that officer who may act on behalf of such absent or disabled officer. In case either such officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as ifhe or she had remained in office until delivery. The City may elect to deliver, in lieu of printed definitive bonds, one or more typewritten temporary bonds in substantially the form set forth above, with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Such temporary bonds may be executed with photocopied facsimile signatures of the Mayor and Clerk. Such temporary bonds shall, upon the printing of the definitive bonds and the execution thereof, be exchanged therefor and cancelled. 9. Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication , on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue, which date is June 1, 2002. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 10. Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender ofthe Bonds to be exchanged at the principal office of the Bond Registrar. Whenever 13 1407668vl any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond / Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly cancelled by the Bond Registrar and thereafter disposed of as directed by the City. All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or the Holder's attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Clerk is hereby authorized to negotiate and execute the terms of said agreement. 11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12. Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books ofthe City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth (15th) day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten (10) days prior to the Special Record Date. 13. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 12 above) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14 1407668vl 14. Delivery; Application of Proceeds. The Bonds when so prepared and executed J shall be delivered by the Treasurer to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 15. Fund and Accounts. There is hereby established a special fund to be designated the "General Obligation Water Revenue Bonds, Series 2002 Fund" (the "Fund") to be administered and maintained by the Treasurer as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all ofthe Bonds and the interest thereon have been fully paid. There shall be established and maintained in the Fund the following three (3) separate accounts to which shall be credited and debited all income and disbursements ofthe System as hereinafter set forth. The Treasurer ofthe City and all officials and employees concerned therewith shall establish and maintain financial records of the receipts and disbursements ofthe City's System in accordance with this resolution. In such records there shall be established and maintained accounts of the Fund for the purposes and in the amounts as follows: (a) Construction Account. To the Construction Account there shall be credited the proceeds of the sale of the Bonds, less accrued interest received thereon, less any amount paid for the Bonds in excess of$9,647,970. From the Construction Account there shall be paid all costs and expenses ofthe Project, including the cost of any construction contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. Any balance remaining in the fund after completion of the costs shall be transferred to the Debt Service Account. .1 (b) Operation and Maintenance Account. To this account shall be paid all gross revenues and earnings derived from the operation of the System, including all charges for service, use and availability of and connection to the System, when collected, and all moneys received from the sale of any facilities or equipment of the System or any by-products thereof. From the Operation and Maintenance Account there shall be paid all the normal, reasonable and current costs of operating and maintaining and insuring the system, salaries, wages, costs of materials and supplies, necessary legal, engineering and auditing services, and all other items which, by sound accounting practices, constitute normal, reasonable and current costs of operation and maintenance, but excluding any allowance for depreciation, extraordinary repairs and payments into the Debt Service Account. All moneys remaining in the Operation and Maintenance Account after paying or providing for the foregoing items shall constitute, and are referred to in this resolution as, "net revenues". (c) Debt Service Account. There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account: (i) the net revenues of the System not otherwise pledged and applied to the payment of other obligations of the City, in an amount, together with other funds which may herein or hereafter from time to time be irrevocably appropriated to the account sufficient to meet the requirements of Minnesota Statutes, Section 475.61 for the payment of the principal and interest ofthe Bonds; (ii) all funds paid for the Bonds in excess of $9,647,970; (iii) all accrued interest received upon delivery of the Bonds; (iv) any collections of all taxes which may hereafter be levied in the event that the net revenues and other funds herein pledged to the payment of the principal and interest on the Bonds are / l5 1407668vl insufficient therefor; (vii) all funds remaining in the Construction Account after completion of J the Project and payment of the costs thereof; (v) all investment earnings on funds held in the Debt Service Account; and (viii) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The Debt Service Account shall be used solely to pay the principal and interest and any premiums for redemption ofthe Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said account as provided by law, No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent (5%) of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Construction Account, Operation and Maintenance Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then-applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) ofthe Internal Revenue Code of / 1986, as amended (the "Code"). 16. Excess Net Revenues. Net revenues in excess of those required for the foregoing may be used for any proper purpose. 17. Sufficiency of Net Revenues; Coverage Test. It is hereby found, determined and declared that the net revenues ofthe System are sufficient in amount to pay when due the principal of and interest on the Bonds herein authorized and a sum at least five percent (5%) in excess thereof, and the net revenues of the System are hereby pledged for the payment of the Bonds and shall be applied for that purpose, but solely to the extent required to meet the principal and interest requirements of the Bonds as the same become due. Nothing contained herein shall be deemed to preclude the City from making further pledges and appropriations of the net revenues of the System for the payment of other or additional obligations of the City, provided that it has fIrst been determined by the City Council that the estimated net revenues of the System will be sufficient in addition to all other sources, for the payment of the Bonds and such additional obligations and any such pledge and appropriation of the net revenues may be made superior or subordinate to, or on a parity with the pledge and appropriation herein. 18. Covenant to Maintain Rates and Charges. In accordance with Minnesota Statutes, Section 444.075, the City hereby covenants and agrees with the Holders of the Bonds that it will impose and collect charges for the service, use, availability and connection to the System at the times and in the amounts required to produce net revenues adequate to pay all principal and interest when due on the Bonds. Minnesota Statutes, Section 444.075, Subdivision 2, provides J 16 1407668vl as follows: "Real estate tax revenues should be used only, and then on a temporary basis, to pay J general or special obligations when the other revenues are insufficient to meet the obligations". 19. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are irrevocably pledged. If the net revenues of the System appropriated and pledged to the payment of principal and interest on the Bonds, together with other funds irrevocably appropriated to the Debt Service Account herein established, shall at any time be insufficient to pay such principal and interest when due, the City covenants and agrees to levy, without limitation as to rate or amount an ad valorem tax upon all taxable property in the City sufficient to pay such principal and interest as it becomes due. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of the City which are available for such purpose, and such other funds may be reimbursed without interest from the Debt Service Account when a sufficient balance is available therein. 20. Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called / for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions oflaw now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 21. Compliance With Reimbursement Bond Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a) Not later than 60 days after the date of payment of a Reimbursement Expenditure, , the City (or person designated to do so on behalf of the City) has made or will have made a , J 17 1407668vl written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement , I Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description ofthe property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account ofthe City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of fmancing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Bonds, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $ 100,000 or 5% of the proceeds of the Bonds. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Bonds or any of the other types of expenditures described in Section 1.l50-2(d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance ofthe Bonds and in all events within the period ending on the date which is the later of 18 months after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service, but not more than three years after the date of the Reimbursement Expenditure. / (d) Each such reimbursement allocation will be made in a writing that evidences the City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30 days after the Bonds are issued, shall be treated as made on the day the Bonds are issued. Provided, however, that the City may take action contrary to any ofthe foregoing covenants in this paragraph 20 upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that such action will not impair the tax-exempt status of the Bonds. 22. Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: (a) Provide or cause to be provided to each nationally recognized municipal securities information repository ("NRMSIR") and to the appropriate state information depository ("SID"), if any, for the State of Minnesota, in each case as designated by the Commission in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. / 18 1407668vl (b) Provide or cause to be provided, in a timely manner, to (i) each NRMSIR or to the / Municipal Securities Rulemaking Board ("MSRB") and (ii) the SID, notice ofthe occurrence of certain material events with respect to the Bonds in accordance with the Undertaking. (c) Provide or cause to be provided, in a timely manner, to (i) each NRMSIR or to the MSRB and (ii) the SID, notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking. (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit ofthe Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and Clerk of the City, or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser ofthe Bonds, and (iii) acceptable to the Officers. 23. Certificate of Registration. The Clerk is hereby directed to file a certified copy of this resolution with the County Auditor of Anoka County, Minnesota, together with such other information as the County Auditor shall require, and to obtain the County Auditor's certificate that the Bonds have been entered in the County Auditor's Bond Register. / 24. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 25. Negative Covenant as to Use of Proceeds and Project. The City hereby covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost ofthe Project, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through l50 of the Code. 26. Tax-Exempt Status ofthe Bonds and Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (1) requirements relating to temporary periods for investments, (2) limitations on amounts invested at a yield greater than the yield on the Bonds, and (3) the rebate of excess investment earnings to the United States. The City expects to satisfy the twenty four (24) month expenditure exemption for gross proceeds of the Bonds as provided in Section 1.148-7(e)(l) of the j 19 1407668vl Regulations. If any elections are available now or hereafter with respect to arbitrage or rebate / matters relating to the Bonds, the Mayor, Clerk-Treasurer, or either of them, are hereby authorized and directed to make such elections as they deem necessary, appropriate or desirable in connection with the Bonds, and all such elections shall be, and shall be deemed and treated as, elections of the City. 27. Designation of Qualified Tax-Exempt Obligations. In order to quality the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) ofthe Code; (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2001 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2001 have been designated for purposes of Section 265(b )(3) of the Code. -' The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 28. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 29. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 20 1407668vl STATE OF MINNESOTA COUNTY OF ANOKA / CITY OF ANDOVER I, the undersigned, being the duly qualified and acting Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to authorizing the issuance and awarding the sale of $9,780,000 General Obligation Water Revenue Bonds, Series 2002. WITNESS my hand this 2151 day of May, 2002. Clerk j \ I 21 1407668vl @ , / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato{{P/ FROM: Jim Dickinson, Finance Director SUBJECT: Presentation of2001 Audit - HLB Tautges Redpath DATE: May 21,2002 INTRODUCTION Mark Gibbs, CPA, an Audit Partner with the City's auditing firm, HLB Tautges Redpath, will provide a presentation to the City Council related to the City of Andover Audited Financial Report as of December 31, 2001 and the corresponding Financial Analysis and Management , / Considerations. Included in each Councilmembers packet are an Audited Financial Report as of December 31, 2001, the corresponding Financial Analysis and Management Considerations and a report on internal controls. Please bring your copy to the Council Meeting, as that will be the basis of Mr. Gibbs' presentation. DISCUSSION The City is required to have an independent audit conducted annually. The 2001 Audit was conducted throughout the months of March and April, with the final day of fieldwork conducted on April 15, 2002. The Finance Staffwas very involved in the audit process and enjoyed the excellent working relationship with HLB Tautges Redpath. Mark Gibbs' presentation will touch on the highlights of the City's finances and provide suggestions for improvement. Of significant importance to the Council is that the City received an "unqualified opinion" for the second consecutive year and received no reportable condition comments. BUDGET IMP ACT ) No budget impact, the presentation, financial report, the corresponding financial analysis and management considerations and report on internal controls are provided as informational. / Mayor and Council Members May 21,2002 Page 2 of2 ACTION REQUIRED The Andover City Council is requested to receive the City of Andover Audited Financial Report as of December 31,2001, the corresponding Financial Analysis and Management Considerations and the report on internal controls. Attachments / / ($) '- I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Eno-, City Mmini,ttatot Scott Erickson, City Engineer {. FROM: Todd Haas, Asst. City Engineer SUBJECT: Receive Feasibility ReportJOI-13Nerdin Street Trail- Engineering DATE: May 21,2002 INTRODUCTION This item- is in regards to receiving the feasibility report for the evaluation of potential trail connections from neighborhoods adjacent to the Rum River Elementary School. j DISCUSSION On March 6, 2002 the City Council ordered the preparation of a feasibility report to evaluate options to provide pedestrian access to the new Rum River Elementary School (on Verdin Street) from the adjacent neighborhoods. The potential trail locations are identified in the feasibility report and summarized herein. Trail A (East Side of Verdin Street) This trail is proposed in the report to be constructed along the east side of Verdin Street between 169th Lane (which is located directly across from the main entrance to the Rum River Elementary School) and Innd Lane in Woodland Meadows. In a meeting that City staff attended on May 15th with Tom Redmann (Anoka-Hennepin School District #11 Maintenance Supervisor) and Judy McKay (Principal at Rum River Elementary School) the school district along with the Anoka County Highway Department (ACHD) would recommend that the trail be extended a little further south of the main entrance to the school to a point where the school's south entrance exists. The ACHD is concerned that there are too many turning conflicts of vehicles at the main entrance while extending the trail to the southerly entrance would tend to reduce the vehicle/pedestrian conflicts if pedestrians were requested to cross at this point with crossing guards. Trail B (168/h Lane to School & South Property Line) This trail would be constructed along the west side of the Bjork property (2477 - 168th Lane / NW). The trail would be constructed 8 feet wide from 168th Lane to the school parking lot and would be located within a 15 foot wide trail easement of which the easement would need to be purchased from the property owner. The City recently received the appraisal in regards to the value of the trail easement that would be necessary to construct the trail on the Bjork property. '. / Mayor and Council Members May 21,2002 Page 2 of3 The appraisal indicates the value ofthe easement to be $3,700. The Bjorks have received a copy of the appraisal for review. Note: The school district has indicated that a trail is necessary from 16Slh Lane but has indicated that their preferred location would be along the west side of Verdin Street from 168lh Lane north to the school's southerly entrance. This location would tend to funnel the walkers to a location that would be monitored by a school crossing guard. The difficulty with this option is a wetland which would need to be filled on the corner of 168th & Verdin Street to allow for the trail construction. Trail C (Boardwalkfrom Bittersweet Street to West Property Line of the School) The trail would be constructed through the northwest corner of the school property. There are existing wetlands that would be affected by the trail. The property owner at this location has / indicated that they would not be interested in having a trail at this location. Note: The school district has indicated to City staff that this trail segment is an alignment they would not prefer to see. In conclusion, it appears the most logical and effective trail improvement location(s) would be the construction of Trail A (east side of Verdin Street from 172nd A venue south to the school's southerly entrance) and the construction of Trail B (l68lh Lane to school's south parking lot). The estimated cost of the Trail A & Trail B improvements is $113,829.45, which includes the cost of the trail easement. Attached is the estimated cost for each trail segment. BUDGET IMP ACT The funding for the trail improvement is identified in the 2002 CIP in the amount of $100,000. Barring any issues that may arise during the project design, the actual contractor bids for this work should be right in line with the budget for this project. If additional funding would be necessary other funding sources could be identified (i.e. Capital Equipment Reserve, Road & Bridge, Future Trail Funds, etc. ..). ACTION REQUIRED \ The City Council is requested to receive the feasibility report, determine the project scope, J authorize staff to administer the easement purchase and order the preparation of plans and specifications for the identified trail segment(s) for Verdin Street Trail, Project 01-13. \" / Mayor and Council Members May 21,2002 Page 3 of 3 R"Z;;;;'tc- Todd Haas ~ -,;./.1 fl.. ~ / cc: Tom Redmann, Anoka-Hennepin School District #11, Bldg. & Grounds Dept., 2727 N. Ferry Street, Anoka, MN 55303 Judy McKay, Principal, Rum River Elem. School, 16950 Verdin 8t. NW Ron & Diane Bjork, 2477 _168th Lane NW Jerry & Ruth Hemingson, 17181 Bittersweet St. NW J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , / RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FQR THE IMPROVEMENT OF PROJECT NO. 01-13 FOR THE VERDIN STREET TRAIL. WHEREAS, the City Council did on the L day of March ,2002, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by the City Enqineer and presented to the Council on the 21st day of Mav , 2002 ; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ NQW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ and order improvements. BE IT FURTHER RESOLVED by the City Council to hereby direct the City Enqineer to prepare the plans and specifications for such improvement project. , MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 21st day of Mav , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , Estimate for Proiect 01-13 Verdin Street Trial Trail A (East Side of Verdin Street) ENGINEER'S ESTIMATE ITEM EST. UNIT NMBR DESCRIPTION UNITS QUAN PRICE TOTAL \ I 1 Mobilization LS 1 $2,700.00 $2,700.00 2 Traffic Control LS 1 $1,000.00 $1,000.00 3 Clear & Grub Trees AC 1 $1,400.00 $1,400.00 4 Granular Borrow CY 500 $15.00 $7,500.00 4 Common Excavation CY 800 $14.00 $11,200.00 5 Heavy Duty Silt Fence LF 1500 $5.00 $7,500.00 6 Class 5 Aggregate TN 710 $21.00 $14,910.00 7 2350 Type LV4 Wearing Course TN 368 $50.00 $18,400.00 8 Topsoil Borrow CY 480 $14.00 $6,720.00 10 Seed & Mulch AC 1 $1,400.00 $1,400.00 11 Hay Fiber Blanket w/Seed SY 1900 $2.00 $3,800.00 ESTIMATE SUBTOTAL $76,530.00 / 5% CONTINGENCY $3.826.50 TOTAL ESTIMATED PROJECT COST $80,356.50 I I NOTE: Not sure where R.O.W. is for trail location I , , Estimate for Proiect 01-13 Verdin Street Trial Trail 8 (168th Lane to School & South Property Line) ENGINEER'S ESTIMATE ITEM EST. UNIT NMBR DESCRIPTION UNITS QUAN PRICE TOTAL \ , 1 Mobilization $1,000.00 LS 1 $1.000.00 2 Clear & Grub Trees Tree 30 $250.00 $7,500.00 3 Granular Borrow CY 200 $15.00 $3,000.00 4 Common Excavation CY 295 $14.00 $4,130.00 . 5 Tree protection fence LF 280 $4.00 $1,120.00 6 Heavy Duty Silt Fence LF 450 $5.00 $2,250.00 7 Saw cut. remove and replace conc. LF 16 $22.00 $352.00 curb and Clutter 8 Saw cut existing bituminous pavement LF 10 $3.00 $30.00 9 Class 5 Aggregate TN 130 $21.00 $2,730.00 10 2350 Type L V4 Wearing Course TN 65 $75.00 $4,875.00 11 Topsoil Borrow CY 33 $14.00 $462.00 12 Hay Fiber Blanket w/Seed SY 292 $2.50 $730.00 I 13 Purchase Trail Easement LS 1 $3,700.00 $3,700.00 ESTIMATE SUBTOTAL $31,879.00 5% CONTINGENCY $1,593.95 TOTAL ESTIMATED PROJECT COST $33,472.95 , J , Estimate for Proiect 01-13 Verdin Street Trial Trail C (Boardwalk from Bittersweet Street to West Property Line of School) ENGINEER'S ESTIMATE ITEM EST. UNIT NMBR DESCRIPTION UNITS QUAN PRICE TOTAL \ , 1 Mobilization LS 1 $1,000.00 $1,000.00 2 Clear & Grub Trees Tree 20 $250.00 $5,000.00 3 Granular Borrow CY 500 $15.00 $7,500.00 4 Common Excavation CY 250 $14.00 $3,500.00 5 Heavy Duty Silt Fence LF 240 $7.00 $1,680.00 6 Saw cut existing bituminous pavement LF 10 $3.00 $30.00 7 Class 5 Aggregate TN 25 $21.00 $525.00 8 2350 Type L V4 Wearing Course TN 15 $75.00 $1,125.00 9 6' Wide Boardwalk LF 270 $100.00 $27,000.00 10 Topsoil Borrow CY 50 $14.00 $700.00 11 Hay Fiber Blanket w/Seed SY 350 $2.50 $875.00 ESTIMATE SUBTOTAL $48,935.00 ; 5% CONTINGENCY $2,446.75 TOTAL ESTIMATED PROJECT COST $51,381.75 , ) / RUM RIVER ELEMENTARY SCHOOL PROPOSED TRAILS ----- 172ND A\ E I- TRAIL C CJ) I- w ~ CJ) 0::: RUM RIVER ELEMENT ARY SCHOOL MAIN ENTRANCE 168TH L TRAIL 8 layout Name: LAYOUTl Project Location: H:\DRAfTlNG\lAKE\G1S\RUMRIVERlRAILS.APR Date Printed: 05/16/2002 - 08:14:47 AM @) , / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Eno-, City Admini"rn,ot Scott Erickson, City Enginee < FROM: Todd Haas, Asst. City Engineer SUBJECT: Order Trail ImprovemenUOI-21/Hanson Blvd. & Crosstown Blvd. Intersection - ElIgilleerillg DATE: May 21,2002 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for the trail improvement for Project 01-21, Hanson Boulevard NW & Crosstown \, Boulevard NW. , ) DISCUSSION The City Council recently discussed trail improvements along certain sections of Hanson Boulevard and Crosstown Boulevard. In conjunction with the reconstruction of the Hanson/Crosstown intersection (new traffic signal and turn lanes), a trail is recommended to be constructed along the east side of Hanson Boulevard south of Crosstown Boulevard to 150th Lane (see attached map). By constructing a trail at this location it will provide a safer route for the school children to get to the crosswalk who are currently using the shoulder along Hanson Boulevard. Note: If the City Council authorizes the construction of this trail segment, City staff will discuss the possibility of having the work incorporated with the County intersection improvement proj ect. There has also been previous discussion regarding the construction of a trail along the north side of Crosstown Boulevard between Hanson Boulevard and Nightingale Street. The construction of a trail within the current right-of-way is currently not feasible. There is not enough existing right-of-way to accommodate a ditch section (rural section) for the road and a trail. To construct a trail along this route additional easement(s) would need to be purchased from the adjacent property owners. If the City Council is interested in pursuing the construction of a trail at this location, staff will meet with the property owners to negotiate the purchase of easements through the area. \ ./ BUDGET IMP ACT The estimated cost for the Hanson Boulevard trail segment is $20,000 which is not identified in the 2002 CIP. The City Finance Director will present potential funding options at the meeting. , I Mayor and Council Members May 21.2002 Page 2 of2 ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and direct preparation of plans and specifications for the trail improvement for Project 01-21, East Side of Hanson Boulevard NW South of Crosstown Boulevard NW to 150th Lane NW. Respectfully submitted, TOZtI ~pJJ rf'-. · I \ / . " j ~ z z 22 I Crosstowr:l-Blvd.N ~23 "C > co c: J 0 III c: co I / 0 32 , I Layout Name: PROPOSED TRAIL Project Location: H:\GISDATA\PARKS\PROJEcr5\PARKS.APR Date Printed: 05/17/2002 - 08:35:27 AM @ CITY OF ANDOVER 0- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Schedule 2003 Council Budget Workshop DATE: May 21,2002 (Carry over May 7, 2002) INTRODUCTION During the 2002 Budget process, Council had indicated their strong desire to meet with staff earlier in the budget process to articulate Council service related concerns, discuss fiscal implications affecting the new budgeting cycle and identify any new Council service related priorities for the subsequent year. In ; response, a Council workshop has been included in the early stages of the annual budget development l calendar. , , DISCUSSION i , 0 In order to provide Council with an opportunity to discuss public policy and service related priorities affecting the preparation of the 2003 Budget, a workshop has been tentatively scheduled for Tuesday, June 18, 2002 at 5:30 pm. This date coincides with a regularly scheduled Council meeting and is proposed to occur an hour and one-half prior to the regular meeting. A proposed agenda for the workshop is as follows: 1. Call to Order 2. Present Fiscal Policies affecting 2003 Budget Preparation 3. Legislative Issues affecting Municipal Finances 4. Council Budgetary Issues - Priorities/Questions 5. City Departments - Significant 2003 Budgeting Issues 6. Other Business 7. Adjourn ACTION REQUIRED Schedule Council 2003 Budget Workshop for Tuesday, June 18,2002 at 5:30 pm. ~ - @ " CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CJ.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FRQM: Vicki Volk, City Clerk SUBJECT: Research New School Board District Lines DATE: May 21,2002 INTRQDUCTlON Councilmember Trude has requested that staff provide information regarding the school district boundary lines. DISCUSSION The School Board is acting on their proposed boundary lines on Monday, May 20, 2002. The proposal is to leave Mike Sullivan's district as is with the elimination of Andover Precinct #2 which will go to Ham Lake and Precinct #3 which will go to Coon Rapids. There is also the possibility of a second proposal. The adopted boundary lines will be available on the School District's website on Tuesday, May 21,2002. ACTION REQUIRED No action is required. Respectfully submitted, /LL; !J~ Vicki Volk City Clerk ~ " CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for May 21, 2002 Council Meeting DATE: May 21, 2002 The Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Information under Discussion Items - Item 21. Bond Sale/2002 G.O. Water Revenue Bonds/Water Treatment Plant - Finance Mavor/Council Council member Trude has requested to reschedule the Executive Session currently set for May 28,2002 at 7:00 p.m. Item a. Supplemental Information - Research New School Board Districts Lines - Clerk @ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Bond Sale / 2002 General Obligation Water Revenue Bonds - Supplemental Information DATE: May 21,2002 INTRODUCTION The original staff report for agenda item "Bond Sale / 2002 General Obligation Water Revenue Bonds" indicated that the City Council is requested to approve a resolution accepting the proposal on sale of the bonds based on the bid tabulation that will be presented by Ehlers & Associates at the meeting and that a sample resolution was attached. The original resolution contains an error in the first "WHEREAS"; a corrected resolution is attached to this memo. DISCUSSION Original "WHEREAS" was: A. WHEREAS, the City of Andover, Minnesota (the "City"), owns and operates a municipal water system as a separate revenue producing public utility (the "System") and there are no outstanding obligations of the City, the interest and principal of which would constitute a prior lien upon the net revenues of the System; and Corrected "WHEREAS" is: A. WHEREAS, the City of Andover, Minnesota (the "City"), owns and operates a municipal water system as a separate revenue producing public utility (the "System") and there are outstanding General Obligation Permanent Improvement Revolving Fund Bonds, Series 2001A, dated June 1,2001 (the "Outstanding Bonds"), a portion of which are payable from the net revenues ofthe System; and Mayor and Council Members May 21,2002 Page 2 of2 BUDGET IMP ACT The issuance of bonds will provide for the water systems expenses programmed in the 2002- 2006 Capital Improvement Plan and revenues of the water system will pay the debt service. ACTION REQUIRED The City Council is requested to approve the attached resolution accepting the proposal on sale of the bonds based on the bid tabulation that will be presented by Ehlers & Associates at the meeting. -- EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: May 21,2002 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Andover, Anoka County, Minnesota, was duly held at the City Hall on Tuesday, May 22, 2002, at 7:00 o'clock P.M., for the purpose, in part, of considering proposals for and awarding the sale of $9,780,000 General Obligation Water Revenue Bonds, Series 2002 ofthe City. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption RESOLUTION ACCEPTING PROPOSAL ON SALE OF $9,780,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 2002, PROVIDING FOR THEIR ISSUANCE, AND PLEDGING FOR THE SECURITY THEREOF NET REVENUES A. WHEREAS, the City of Andover, Minnesota (the "City"), owns and operates a municipal water system as a separate revenue producing public utility (the "System") and there are outstanding General Obligation Permanent Improvement Revolving Fund Bonds, Series 2001A, dated June 1,2001 (the "Outstanding Bonds"), a portion of which are payable from the net revenues of the System; and B. WHEREAS, the City Council has heretofore determined that it is necessary and expedient to issue $9,780,000 General Obligation Water Revenue Bonds, Series 2002 (the "Bonds" or, individually, a "Bond"), pursuant to Minnesota Statutes, Section 444.075 and Chapter 475 to finance improvements to the System (the "Project"); and C. WHEREAS, the City has retained Ehlers and Associates, Inc., in Roseville, Minnesota ("Ehlers") as its independent financial advisor for the Bonds and therefore proposals to purchase the Bonds have been solicited by Ehlers in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and D. WHEREAS, proposals set forth on Exhibit A attached hereto were received pursuant to the Terms of Proposal at the offices of Ehlers, in the presence of the City Clerk, or designee, at 10:00 A.M., Central Time, this same day; and 1407668vl E. WHEREAS, it is in the best interests of the City that the Bonds be issued in book- entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Andover, Minnesota, as follows: 1. Acceptance of Proposal. The proposal of (the "Purchaser"), to purchase the Bonds, in accordance with the Terms of Proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $ , plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The City Clerk is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders their good faith checks and drafts. 2. Bond Terms. (a) Title: Original Issue Date: Denominations: Maturities; Term Bond Option. The Bonds shall be titled "General Obligation Water Revenue Bonds, Series 2002", shall be dated June 1, 2002, as the date of original issue and shall be issued forthwith on or after such date in fully registered form. The Bonds shall be numbered from R-l upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations"). The Bonds shall mature on February 1 in the years and amounts as follows: Year Amount Year Amount 2004 $310,000 2014 $475,000 2005 320,000 2015 500,000 2006 335,000 2016 525,000 2007 345,000 2017 550,000 2008 360,000 2018 580,000 2009 375,000 2019 610,000 2010 395,000 2020 645,000 2011 415,000 2021 680,000 2012 435,000 2022 715,000 2013 455,000 2023 755,000 All dates are inclusive. As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s). (b) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: 2 1407668vl (i) The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 5 and 10 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner ofthe Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 10 hereof, references to the Nominee hereunder shall refer to such new Nominee. 3 1407668vl (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date ofreceipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than 15 calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. (x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 5 hereof, make a notation of the reduction in principal amount on the panel provided on the Bond stating the amount so redeemed. (c) Termination of Book-Entrv Only System. Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond ifit determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. 4 1407668vl (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and ifno substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 10 hereof. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 10 hereof, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of paragraph 10 hereof. (d) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3. Purpose; Cost. The Bonds shall provide funds to finance the Project in the City. The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Bonds. The City covenants that it shall do all things and perform all acts required of it to assure that work on the Project proceeds with due diligence to completion and that any and all permits and studies required under law for the Project are obtained. 4. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1,2003, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Interest Maturity Interest Year Rate Year Rate 2004 % 2014 % 2005 2015 2006 2016 2007 2017 2008 2018 2009 2019 2010 2020 2011 2021 2012 2022 2013 2023 5 1407668v1 5. Redemption. All Bonds maturing in the years 2013 to 2023, both inclusive, shall be subject to redemption and prepayment at the option of the City on August 1,2012, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds at least thirty (30) days prior to the date fixed for redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each such Bond ofa denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the holder thereof or the Holder's attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or Bonds of the same series having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by such Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 6. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12 of this resolution. 7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: 6 1407668vl UNITED STATES OF AMERICA STATE OF MINNESOTA ANOKA COUNTY CITY OF ANDOVER R- $ GENERAL OBLIGATION WATER REVENUE BOND, SERIES 2002 INTEREST MATURITY DATE OF RATE DATE ORIGINAL ISSUE CUSIP FEBRUARY 1,20_ JUNE 1,2002 REGISTERED OWNER: PRlNCIP AL AMOUNT: THE CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, unless called for earlier redemption, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1,2003, at the rate per annum specified above (calculated on the basis of a 360-day year oftwelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of U.S. Bank National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name ofthe Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this 7 1407668vl Bond shall not be required for payment of the redemption price upon a partial redemption of this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. Redemption. All Bonds of this issue (the "Bonds") maturing in the years 2013 to 2023, both inclusive, are subject to redemption and prepayment at the option of the Issuer on August 1, 2012, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. Ifredemption is in part, the maturities and principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected Holder of the Bonds at least thirty (30) days prior to the date fixed for redemption. Selection of Bonds for Redemption: Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or Bonds of the same series having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by such Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance: Purpose: General Obligation. This Bond is one of an issue in the total principal amount of $9,780,000, all oflike date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, which Bond has been issued pursuant to and in full conformity with the Constitution and laws ofthe State of Minnesota and pursuant to a resolution adopted by the City Council of the Issuer on May 21,2002 (the "Resolution"), for the purpose of providing money to finance improvements to the municipal water system within the jurisdiction of the Issuer. This Bond is payable out of the General Obligation Water Revenue Bonds, Series 2002 Fund of the Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. 8 1407668vl Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations ofthe Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided (except as otherwise provided on the reverse side hereof with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Oualitied Tax-Exempt Obligation. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law; that the Issuer has covenanted and agreed with the Holders of the Bonds that it will impose and collect charges for the service, use and availability of its municipal water system (the "System") at the times and in amounts necessary to produce net revenues, together with other sums pledged to the payment ofthe Bonds, adequate to pay all principal and interest when due on the Bonds; and that the Issuer will levy a direct, annual, irrepealable ad valorem tax upon all of the taxable property of the Issuer, without limitation as to rate or amount, for the years and in amounts sufficient to pay the principal and interest on the Bonds of this issue as they respectively become due, if the 9 1407668vl - - net revenues from the System, and any other sums irrevocably appropriated to the Debt Service Account are insufficient therefor; and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Andover, Anoka County, Minnesota, by its City Council has caused this Bond to be executed on its behalfby the facsimile signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Date of Registration: Registrable by: U.S. BANK NATIONAL ASSOCIATION Payable at: U.S. BANK NATIONAL ASSOCIATION BOND REGISTRAR'S CITY OF ANDOVER, ANOKA COUNTY, CERTIFICATE OF MINNESOTA AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned Isl Facsimile within. Mayor Isl Facsimile Clerk U.S. BANK NATIONAL ASSOCIATION St. Paul, Minnesota Bond Registrar By Authorized Signature 10 1407668vl ABBREVIA nONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - as custodian for (Cust) (Minor) under the Uniform Transfers to Minors Act (State) Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and does hereby irrevocably constitute and appoint attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: (Include information for all joint owners if the Bond is held by joint account.) 11 1407668vl PREPAYMENT SCHEDULE This Bond has been prepaid in part on the date(s) and in the amount(s) as follows: DATE AMOUNT AUTHORIZED SIGNATURE OF HOLDER 12 1407668vl 8. Execution; Temporary Bonds. The Bonds shall be printed (or, at the request of the Purchaser, typewritten) and shall be executed on behalf of the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City; provided, however, that the seal ofthe City may be a printed (or, at the request of the Purchaser, photocopied) facsimile; and provided further that both of such signatures may be printed (or, at the request of the Purchaser, photocopied) facsimiles and the corporate seal may be omitted on the Bonds as permitted by law. In the event of disability or resignation or other absence of either such officer, the Bonds may be signed by the manual or facsimile signature of that officer who may act on behalf of such absent or disabled officer. In case either such officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as ifhe or she had remained in office until delivery. The City may elect to deliver, in lieu of printed definitive bonds, one or more typewritten temporary bonds in substantially the form set forth above, with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Such temporary bonds may be executed with photocopied facsimile signatures of the Mayor and Clerk. Such temporary bonds shall, upon the printing of the definitive bonds and the execution thereof, be exchanged therefor and cancelled. 9. Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue, which date is June 1,2002. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 10. Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9) of, and deliver, in the name ofthe designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever 13 1407668vl any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly cancelled by the Bond Registrar and thereafter disposed of as directed by the City. All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or the Holder's attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Clerk is hereby authorized to negotiate and execute the terms of said agreement. 11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12. Interest Payment: Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth (15th) day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten (10) days prior to the Special Record Date. 13. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, ifany, and interest (subject to the payment provisions in paragraph 12 above) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14 1407668vl 14. Deliverv: Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Treasurer to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 15. Fund and Accounts. There is hereby established a special fund to be designated the "General Obligation Water Revenue Bonds, Series 2002 Fund" (the "Fund") to be administered and maintained by the Treasurer as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all of the Bonds and the interest thereon have been fully paid. The Operation and Maintenance Account heretofore established by the City shall continue to be maintained in the manner heretofore provided by the City. All moneys remaining after paying or providing for the items set forth in the resolution establishing the Operation and Maintenance Account shall constitute and are referred to as "net revenues" until the Bonds and the Outstanding Bonds have been paid. There shall be established and maintained in the Fund the following separate accounts to which shall be credited and debited all income and disbursements of the System as hereinafter set forth. The Treasurer of the City and all officials and employees concerned therewith shall establish and maintain financial records of the receipts and disbursements of the City's System in accordance with this resolution. In such records there shall be established and maintained accounts of the Fund for the purposes and in the amounts as follows: (a) Construction Account. To the Construction Account there shall be credited the proceeds of the sale ofthe Bonds, less accrued interest received thereon, less any amount paid for the Bonds in excess of $9,647,970. From the Construction Account there shall be paid all costs and expenses of the Project, including the cost of any construction contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. Any balance remaining in the fund after completion of the costs shall be transferred to the Debt Service Account. (b) Debt Service Account. There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account: (i) the net revenues of the System not otherwise pledged and applied to the payment of other obligations of the City, in an amount, together with other funds which may herein or hereafter from time to time be irrevocably appropriated to the account sufficient to meet the requirements of Minnesota Statutes, Section 475.61 for the payment of the principal and interest of the Bonds; (ii) all funds paid for the Bonds in excess of$9,647,970; (iii) all accrued interest received upon delivery of the Bonds; (iv) any collections of all taxes which may hereafter be levied in the event that the net revenues and other funds herein pledged to the payment of the principal and interest on the Bonds are insufficient therefor; (vii) all funds remaining in the Construction Account after completion of the Project and payment of the costs thereof; (v) all investment earnings on funds held in the Debt Service Account; and (viii) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The Debt Service Account shall be used solely to pay the principal and interest and any premiums for redemption of the Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said account as provided by law. 15 1407668vl No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent (5%) of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Construction Account, Operation and Maintenance Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then-applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 16. Excess Net Revenues. Net revenues in excess of those required for the foregoing may be used for any proper purpose. 17. Sufficiency of Net Revenues: Coverage Test. It is hereby found, determined and declared that the net revenues of the System are sufficient in amount to pay when due the principal of and interest on the Bonds and on the Outstanding Bonds and a sum at least five percent (5%) in excess thereof, and the net revenues of the System are hereby pledged for the payment of the Bonds on a parity of lien with the Outstanding Bonds and shall be applied for that purpose, but solely to the extent required to meet the principal and interest requirements of the Bonds as the same become due. Nothing contained herein shall be deemed to preclude the City from making further pledges and appropriations of the net revenues of the System for the payment of other or additional obligations of the City, provided that it has first been determined by the City Council that the estimated net revenues of the System will be sufficient in addition to all other sources, for the payment of the Bonds and such additional obligations and any such pledge and appropriation of the net revenues may be made superior or subordinate to, or on a parity with the pledge and appropriation herein. 18. Covenant to Maintain Rates and Charges. In accordance with Minnesota Statutes, Section 444.075, the City hereby covenants and agrees with the Holders of the Bonds that it will impose and collect charges for the service, use, availability and connection to the System at the times and in the amounts required to produce net revenues adequate to pay all principal and interest when due on the Bonds and on the Outstanding Bonds. Minnesota Statutes, Section 444.075, Subdivision 2, provides as follows: "Real estate tax revenues should be used only, and then on a temporary basis, to pay general or special obligations when the other revenues are insufficient to meet the obligations". 19. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are irrevocably pledged. If the net revenues of the System 16 1407668vl appropriated and pledged to the payment of principal and interest on the Bonds, together with other funds irrevocably appropriated to the Debt Service Account herein established, shall at any time be insufficient to pay such principal and interest when due, the City covenants and agrees to levy, without limitation as to rate or amount an ad valorem tax upon all taxable property in the City sufficient to pay such principal and interest as it becomes due. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of the City which are available for such purpose, and such other funds may be reimbursed without interest from the Debt Service Account when a sufficient balance is available therein. 20. Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions oflaw now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 21. Compliance With Reimbursement Bond Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a) Not later than 60 days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid 17 1407668vl (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Bonds, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of$100,000 or 5% of the proceeds of the Bonds. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Bonds or any of the other types of expenditures described in Section 1.150-2( d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Bonds and in all events within the period ending on the date which is the later of 18 months after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service, but not more than three years after the date of the Reimbursement Expenditure. (d) Each such reimbursement allocation will be made in a writing that evidences the City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, ifmade within 30 days after the Bonds are issued, shall be treated as made on the day the Bonds are issued. Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph 20 upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that such action will not impair the tax-exempt status of the Bonds. 22. Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: (a) Provide or cause to be provided to each nationally recognized municipal securities information repository ("NRMSIR") and to the appropriate state information depository ("SID"), if any, for the State of Minnesota, in each case as designated by the Commission in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b) Provide or cause to be provided, in a timely manner, to (i) each NRMSIR or to the Municipal Securities Rulemaking Board ("MSRB") and (ii) the SID, notice of the occurrence of certain material events with respect to the Bonds in accordance with the Undertaking. (c) Provide or cause to be provided, in a timely manner, to (i) each NRMSIR or to the MSRB and (ii) the SID, notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking. 18 1407668vl (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and Clerk of the City, or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 23. Certificate of Registration. The Clerk is hereby directed to file a certified copy of this resolution with the County Auditor of Anoka County, Minnesota, together with such other information as the County Auditor shall require, and to obtain the County Auditor's certificate that the Bonds have been entered in the County Auditor's Bond Register. 24. Records and Certificates. The officers ofthe City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 25. Negative Covenant as to Use of Proceeds and Project. The City hereby covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 26. Tax-Exempt Status of the Bonds and Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (1) requirements relating to temporary periods for investments, (2) limitations on amounts invested at a yield greater than the yield on the Bonds, and (3) the rebate of excess investment earnings to the United States. The City expects to satisfy the twenty four (24) month expenditure exemption for gross proceeds of the Bonds as provided in Section 1.148-7(e)(I) ofthe Regulations. If any elections are available now or hereafter with respect to arbitrage or rebate matters relating to the Bonds, the Mayor, Clerk-Treasurer, or either of them, are hereby authorized and directed to make such elections as they deem necessary, appropriate or desirable in connection with the Bonds, and all such elections shall be, and shall be deemed and treated as, elections of the City. 19 1407668vl 27. Designation ofOualified Tax-Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) ofthe Code; (d) the reasonably anticipated amount oftax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2001 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2001 have been designated for purposes of Section 265(b)(3) of the Code. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 28. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 29. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 20 1 407668v 1 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to authorizing the issuance and awarding the sale of$9,780,000 General Obligation Water Revenue Bonds, Series 2002. WITNESS my hand this 21 5t day of May, 2002. Clerk 21 1407668vl G CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: School Board District Lines (Supplemental) DATE: May 21,2002 INTRODUCTION The Anoka-Hennepin School Board met Monday, May 20, 2002. DISCUSSION The School Board discussed three options for the drawing of the district lines. The Board approved the following: Andover Precincts 1,4,5,6,7,8,9,10 - District #4 (Mike Sullivan - School Board member) Andover Precinct 3 - District #6 (Jerry Newton - School Board member) Andover Precinct 2 - District #1 (Tom Heidemann - School Board member) Attached is a map showing the School Board members' districts, the new county commissioner districts and the voting precincts for the city. ACTION REOUIRED No Council action is required. Respectfully submitted, a.tUb Vicki Volk City Clerk - DATE May 21, 2002 Cf\~\NAL (~, ITEMS GIVEN TO THE CITY COUNCIL ~ ~ . HLB Tautges Redpath, Ltd. Letter - April 15, 2002 . The Connection . Chris English Information . Planning & Zoning Commission Meeting Agenda . Minnesota Real Estates Journal . Financial Analysis & Management Considerations . Annual Financial Report . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:IDA T AIST AFFIRHONDAAIAGENDAICCLlST.DOC - , . -. lItB Tautges Redpath, Ltd. - ", ~""'-.-.--~ Certified Public Accountants and Consultants I lnde endent Auditor's Re ort on Com liance and on Internal Control I over Financial Reporting Based on an Audit of Financial Statements I Performed in Accordance with Government Auditinf! Standards I I i I I To the Honorable Mayor and Members ofthe City Council City of Andover, Minnesota We have audited the general purpose financial statements of the City of Andover, Minnesota as of and for the year ended December 3l, 200 l, and have issued our report thereon, dated April 15, 2002. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. I Compliance I I As part of obtaining reasonable assurance about whether the City of Andover, Minnesota's I general purpose financial statements are free of material misstatement, we performed tests of , its compliance with certain provisions of laws, regulations, contracts and grants, I noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those I provisions was not an objective of our audit and, accordingly, we do not express such an I I opinion. The results of our tests disclosed no instances of noncompliance that are required to I be reported under Government Auditing Standards. I i Internal Control Over Financial Reporting I In planning and performing our audit, we considered the City of Andover, Minnesota's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 4267000 Fax: 651 4265004 HLB Tautges Redpath, Ltd. is a member of ~ International. A world-wide organization of accounting firms and business advisers ..,- . Independent Auditor's Report on Compliance and on Internal Control over Financial Reporting Page 2 course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended solely for the information and use of the City of Andover, Minnesota's City council and management and is not intended to be and should not be used ; by anyone other than those specified parties. I April 15, 2002 /{l,p ~ ~ LH. HLB TAUTGES REDPATH, LTD. Certified Public Accountants ! i , i , '- .v ,f': h ~J \Y '~:-!fi~J'i~~f-?5~~~.*- .., , I English for AndovCl" Mayor f.,j eh ris Eooiish \-.\' , ttJ ~;!(.%~.~itt!.~~;;t - . ....,. I J(,(,55 CroCtlS Sf. NW .'J .~~~~t~~~:t . , b I -." I y~;..<;~~,~~:~ .. .,~f'fI. I for Andover. rVIN 55:1()~ ~ "~~::':"'L&~t;::~~,);,,~, ~ ~",~Fr::~t~.Jtt I {76:1) 75:1--1 J g,) i Andover Mavor 1")\ I I , I ., ,',I www.alldovel'politics.com ,. ~ '-f - c.., -'''''''''''''''''." .,.." J ,""", .-~ ,,' . .."- <'" -.' '< .,," -'-', .,.... _.,' -',,"0'_' '''''"'' ,.-;c.. _A -',' ..,~,_.___-'-'.. _ ._..,_,_ _"_. ',_ "" '.'~~'..:_, _~.'._. ".._'-i.. ~""..;;. '_._'~ .... ".''-'_'_'-'''', '_,_","_._'<'- '"."...." ~._;~ .,_.~, "I support a referendum-approved full service community center which includes a water park, swimming pool, gymnasium, weight/exercise room, meeting rooms, banquet/convention hall, Sheriff Office sub-station and community education classrooms. "--Chris English ~ --". -" .-_.-'. ""''''''--'<'''''''--- ""..'--""'-" "~.."-'-'-_:' '-"'-'", -"'-" ~ ,-" ...-., . City Officials (llan to build thc facility without a VOtCI' rcfcrcndum. Tbcy havc to do this becausc icc arcnas nevcr m..l(c cnough money to pay for thcmsclvcs and tax Ilayers must , subsidize them. Howc,'cr, Community Centers without icc arenas ..rc very successful in Minncsota. Dcmand th..t City Officials put the 11I'olloscd facility to a vote as a refercndum in a , rCI.,'ular clection (i.c., sccond Monday in Novcmber on an cven yellr), .. According to thc City's own financilll l'cllortS, the cost of the facility will be mOI'e thllO $40 million over 20-years including dcbt sen,icc and opcr..tions costs. Most importantly, the City has been hiding the fact tbat more tban half of these costs will come from taxes. This is becausc more a largc portion of the facility costs, almost $600,000 lieI' year on llverage, al'e IlroJected to ~: come from the School Distl'ict. This will tben require that the School District cithcl' raise our taxes or cut spending on teaching or other 11I-ograms. Asl( City Officials if the School Board supports this spending. And, if the School Board does support the spending, where will they , gct the mone)'-i.e., by raising taxes, laying off teachers, cutting busing or cutting othcr ' imporiant educational programs? Less than 150 children currentl)' play ice hocl(ey in Andm'cr. Building and operating an ice arena will cost $25,000 to $50,000 pCI' child! Hocl(ey has bccome a elite sport which diverts scarce community resourccs from the maJority of our children to sUI'I,ort a Ilrivileged few. Ask City Officials if this is fair. ; , . The Tasl. Force Chairman, Fr..nl. Kellogg, is ..Iso the President of the Andovcr Hockey Association. Asl( City Officials wh)' they lillow him to sen'e on the S(loris Complex Tasl( Force ; [ , given this obvious contlict of interest. c . Because the ice arena is Ilroposed to be built next to City Hall, Several facilities will be i destroyed. The)' include: the new skateboard Ilark; the borne field of the Andover Invaders; a " softball field; and, the ouly two lighted tennis courts in the City. Ask City Officials if their financial calculations included the costs of replacing thcse community facilities. (Note: i According to the latest financial rcpoli, the answer is no!) ,. Financing the facility without a voter rcferendum will cost residents more. This is because the i interest rate on a non-voter apPJ'Ovcd bond is bigher than on one that is passcd by a referendum vote. Ovel' the life of the facility, this could ..dd up to sevcral million dollars in needlcss spending. Ask City Officials why they won't hold a rcfercndum and to us this money. ,,"' ',-, - "'-- ..- -."'......" '",......". <~'" .,-........... ','" "'~~'.-,,--.~ ....."'. ..~,~_..,,,' ."......' """'-' """"_"'"C_~._ .'.-..-.. ,...~. ....~.'-....".,.... .,_-~. -I~',."' <',-"._~." "'. '"'"-.-'.' >'.. """'_ .,..,...,,.,,....,"',.......,._.. "'" '" ~"'-,.n.'-/--"""~,_"_"""",~",,,,,,, .'..'''''''''............._...,.....'''' ;"'; ,:-,-, (~'~. -,:" ~ "I am at a hugc disadvllOtage in my campaign sincc I do not rCll1'escnt any sp('cial intcrcsts (such as devclopcrs or busincsscs). Becausc of this, I am currcntly covcring the ma.jority of my campaign cxpenses on my own. However, with out your support, I hllVe vcry Iittlc chance of becoming thc next .. Mayor' of Andowl'. Thel'cfo!-c, I ueed to ..s/. you for J.our help. Please eonsidcr sending me a campaign donation, ,'oluntecring or displaying a bumper sticker and/or )'ard sign. If I becomc thc next Mayor of Andovcr, I promise I will ncvcl- stop fighting to kecp our taxes down and make Andover lll!I'cat Citv for all of us--hut csncchll/v OUl' childrcn. Thanl. vou." Chris El1tdish , L...,... ''', ... .., ...... ~ "... ~'" . ',. --'" '-~'--', -... ..'.. .. "" . _",,.._ __._~, ". _c,_,,,.,_,,.~ ,'.-' ..~. .'.~",,_,.._ ___ ,,""-'"-' ...-'. ",,,__.. ._".._ ,._, ..,_ "'C'. '-"L . ._.,. ':.' ". ..... _.-.__, ,. _~"".'>.. _,' .,~. "., ,'"...._ _ .........,.,. :_' ,. _..._,-'.~'........-:...__...- .~" .. ".',~... Prcpured and paid for oy: "English lor Andover Mayor". 16655 Crol..:llS S1. NW. Andover, MN 55304 - "* (This is a preliminary preview of what will be coming up on the May 28,2002 agenda. Subject to change) Andover Planning and Zoning Commission Meeting Agenda May 28, 2002 Andover City Hall 7:00 p.m. l. Call to Order 2. Approval of Minutes - May 14, 2002 3. PUBLIC HEARING: Preliminary Plat for a rural residential plat to be known as 'Silver Meadows' containing eight lots located at l6326 Verdin Street NW. Staff report by Courtney Bednarz, City Planner. 4. PUBLIC HEARING: Rezoning (02-01) to rezone property located at l516 l48th Lane NW from Rural Residential (R-l) to Urban Residential. Staff report by Courtney Bednarz, City Planner. 5. PUBLIC HEARING: Lot Split (02-0x) to create two urban residential lots from property located at 1516 l48th Lane NW. Staff report by Courtney Bednarz, City Planner. 6. PUBLIC HEARING: Amend Ordinance 8, Section 8 _ Performance Standards. To establish standards for sod to be installed on all residential lots in urban areas. Staff report by Tyler Mckay, Associate Planner. 7. PUBLIC HEARING: Amend Ordinance 8, Section 4.05 _ Accessory Buildings and Structures to limit the size of the accessory buildings allowed on urban residential lots, limit height to one story and reduce interior side yard setback to five feet. Staff report by Courtney Bednarz, City Planner. 8. PUBLIC HEARING: Amend the Comprehensive Land Use Plan to change land use designations for various properties in the City. Also consideration will be given to add a new category of Limited Commercial (LC) to the land use designations to establish office park areas in the City. Also consider allowing some sites to have a dual land use designation, such as LCIURM to allow the site to be zoned for either offices or for medium density residential. Staff report by Will Neumeister, Community Development Director. 9. PUBLIC HEARING: Amend the Zoning Ordinance to consider the following changes: . Removing "Service Stations" and "Twenty-four hour continuous operations" from uses allowed as Special Uses in the Limited Business (LB) Zoning District .. Exclude "Service Stations" from the retail trade and services definition from uses allowed in the Neighborhood Business (NB) Zoning District. . Add language to the Neighborhood Business (NB) Zoning District that would limit service stations in this zone to sites that are two acres or larger as a Special Use. Staff report by Will Neumeister, Community Development Director. 10. PUBLIC HEARING: Amend the Official Zoning Map to rezone property from Neighborhood Business (NB) to either Multiple Dwelling (M-2) or Limited Business (LB). The site is located east of Hanson Boulevard, north of 138th Lane. Staffreport by Courtney Bednarz, City Planner. 11. PUBLIC HEARING: Amend the Official Zoning Map to rezone property from Neighborhood Business (NB) to Multiple Dwelling Low Density (M-l). Staff report by Courtney Bednarz, City Planner. 12. PUBLIC HEARING: Amend the Official Zoning Map to rezone property from Neighborhood Business (NB) to Multiple Dwelling (M-2). Staff report by Courtney Bednarz, City Planner. 13. Other Business 14. Adjournment . . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Shirley Clinton, Treasurer C1 SUBJECT: Payment of Claims DATE: May 21,2002 INTRODUCTION Attached are disbursement edit lists totaling $568,511.75 for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $55,939.19 on disbursement edit list #1 dated 05/14/02 have been issued and released. Claims totaling $288,670.06 on disbursement edit list #2 dated OS/21/02 will be issued and released upon approval. Bond payments totaling $223,902.50 on attached bond payment listing to be wired on 05/31/02. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. . Mayor and Council Members May 21,2002 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve total Claims in the amount of $568,511.75 and sign below: Mayor .. Mike Gamache Councilmembers Don Jacobson Mike Knight Ken Orttel Julie Trude Respectfully submitted, Shirley Clinton Attachments '1.0 0 10 '01 a! 01 I 0 ~ 0 'lr) 'a lr)1 lr): lr) -I .: 01 I ;:: lr) I'-- a' 1'--, N' I N ~, lr) - N' rr)' 1'--: ' 0 ~ ~ I \0 lr) In.. I r;.i '<:l'_1 0\ ~ ~ ,- ,a '<:l' -' I.{): rr) ......... .... i\O :1'-- - rr)1 '<:l'1 N ~ ~ I , N ~ ~ I I ! ......... ~~ I' I: : ,... 'I, '""""" I I I ~ : I I i I : I: ! I I I I I i I ! I I I I Iii I I I .. 'ii 1$1- ~ -I~r's{ !~i-li-11- ~ , I.{) I'-- 10/ I'-- NI 2 I ~ ~ lr) - NI rr) I'-- ~ ,..... ~ ~ In.. IIn.. r;. 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'" '" :Jj:; '" en, ZOE-<3,:.....:lt1.O:E-<3: .., 6 ~, z .., U "', CilUo<(l:ilo::(HWo<(W .., '" .., zoo '" ", t)W3:(J}IIlE-<P<3,:Ul '" '" z' " '" H'- '" '" '"'"" .., .., H " ~ '" '" "', '" '" en'- 5 rlNCOO\I.Df'......-IN >< :Jj :Jj: " >< U"' OOO'lO\rl'<l"OOO 0 .., 0 "0 '" '" ......NMM'<I'o:;J'U)\D\D >< '" "', '" >< Focus: n)liiJ11lJ1.Jd I&:z~ 87i1t :;hU7P'L- Poge ANOKA COUNTY NOKA COUNTY ~ . big pockets of development enJoys by Joyce Goodrich & Liz Wolf nity feeling within the city. Riverfront projects are the theme In commer~ial development, two 17,000 :\noka's cur:ent development. Several p square foot, light-industrial buildings were Jects are taking place along the city's RI built by a team of six local partners, called River. Carolyn Braun, Anoka's planni Northwest Commercial LLC. The build- director and assistant community devei< ings were completed late last fall and are ment director, says the city is "focusing already full. Now the team is submitting redevelopment in the core area of the cil plans to develop four office buildings in the The development efforts were kicked area, totaling about 18,000 square feet. with the R!vers Pointe townhome proje "The climate is really good. The other The 58-urnt, for-sale development is loc two buildings weren't even done and they ed south of Main Street between the RI were leased out," says Tony Howard of River and Second Avenue South. Da' Northwest Commercial. The office build- Bernard Builders and Developers, the in ings would be built next to six similar redevelopment branch of Rottlund If buildings recently completed by Tony began the project last year. Twenty of 1 Emmerich Construction Inc. 26 units completed have already been sc The city's residential development is The homes are going for betwe slow compared to its other markets, with a $220,000 and $280,000. Depending on I few scattered single-family housing devel- market and weather conditions, the proj opments under way. Andover averages may be completed by the end of sumn about 200 single-family and 50 multifarni- or in early 2003. ly units each year, Neumeister says. Braun says the city is working or While housing development itself isn't Building Renovation Master Plan for hot, the issue certainly is. Andover's deveI- core downtown historic area and j opment has spread to the outside edge of released a request for proposals for rei its metropolitan urban service area velopment in the city's North Central Bt (MUSA), which creates a definitive bound- ness District (NCBD). While the full ext ary between the city's urban and rural of the project has yet to be determined, areas. The city is working with the Metro- two-and-one-half block area would m politan C<;mncil on a Rural Reserve Study likely center around commercial. So: ty is one of the largest and ment Authority at the end of April. Area, which could preserve 1,000 build- residential is also being considered. "ing counties in the state of Andover Station's west side includes an ncompasses a 430-square- aggressive six-month development sched- oasts a population of near- ule for a 50,000 square foot Knowlan's s the fourth-largest county Supermarkets Inc., to be owned and oper- the third most densely pop- ated by Marie Aarthun. A 17,000 square behind Ramsey and Hen- foot retail center will adjoin the grocery store. Three freestanding 8,000 to 9,000 ; the fourth in an eight-part square foot building pads are being mar- on commercial develop- keted as restaurants or freestanding stores, 'urban Twin Cities metro but have not yet received final city les will run periodically approval. 'ear in the MREJ focus sec- Neumeister says United's intention is to lent in Minneapolis and St. purchase the remaining 30-acre mid-sec- 'ered in separate features. tion of the Andover Station site, which is currently under option, in about a year. NDOVER There is some interest in a 9-acre town- ,000. home development being part of the pro- 'outes: No direct access to ject, along with potential retailers, which lear Highways 10, 65 and could include restaurants and a bowling I, Round Lake and Bunker alley. No formal plans have been present- >. ed to the city. ~velopment director: Will The city itself is actively pursuing a developer for a lOO-acre, mixed-use devel- opment just across from Andover Station, MREJ FILE RENDERI! ndover is beginning to feel near the city's two major arteries, Hanson In F~bruo~ Hillc~e5t.oevelopment purchased the 24.5-acre Lund Industry Inc. pro 'ban sprawl. With develop- and Bunker Lake boulevards. erty m Ano a, whIch mcludes a 330,189 square foot light industrial building. ies now sparse in neighbor- "It would be very similar to Andover ids and Anoka, Andover Station, and the two areas together will able acres for the city's future develop- ~xt in line. become the commercial downtown area of The NCBD development includes a n ts to be the next one where Andover," Neumeister says. The site could ment. While multiple owners control the public safety center one block north ;tarts to happen," says Will include office, commercial, light industrial land of two potential sites in question, the downtown on Main Street. Approvals; city's community develop- and medium-density housing. A sale price city could ban further division in order to being sought to build around the existi 'It becomes a place where for the land has not yet been determined. make future development easier. The city fue station and add a police facility to . :'s looking at developing Andover's commercial district was created expects to make a decision by next spring. site. "That's kind of the capstone, the i 'erything else is built out." in a previously blighted area used as auto "Because the land has been actively tial project, for our redevelopment," Bn ,use developments under junkyards. farmed, there hasn't been a great amount says. trt of downtown will add Meanwhile, a feasibility study is in of pressure (:)ll developing it, but as the city Due to legislative cutbacks, alternat :s to fue city's commercial progress for a $10 million community cen- starts to fill III these open spaces inside the plans are being considered for what wo ter. Finance Director Jim Dickinson says MUSA boundaries, there's going to be have been the city's commuter rail site ues on United Properties' the 110,000 square foot center would more and more pressure," Neumeister says. Fourth Avenue, across Highway 10. 1 ~r Station mixed-use devel- include aquatic, field house, ice center and "The rural reserve study is going to vacant land is owned by the city. Just ne uth of Bunker Lake Boule- aerobic/weight room components and is become a large issue over the next year... of the site is additional, state-owned la in Street. The first 20 acres, tentatively slated for the city hall campus A major political decision is going to have which was a previous site for a regio : of the site, is nearly comO. site on Crosstown and Hanson Boulevard. to be made." treatment center. IO-screen cinema, Tanner Dickinson anticipates a decision on the ANOKA The city also recently acquired the rig The Courtyards banquet project will be made this summer. While away to build a trail from the south end dover Pet Wellness Clinic the city may consider a public/private part- Population: 18,175. the city where the Rum and Mississi] lildings to the area. nership with a health club, such as Lifetime Major access routes: Highways 10 and rivers meet, to the very north tip of the c lased another 12 acres of Fitness, Dickinson says pairing with a non- 169. wer's Economic Develop- profit, such as the YMCA, may speak more Planning director/assistant community ANOKA to next p to the goal of establishing a true commu- development director: Carolyn Braun. '1 LJ ,.." LJ ,.., J ,..., U CITY OF ANDOVER, MINNESOTA ,..., ! FINANCIAL ANALYSIS AND LJ MANAGEMENT CONSIDERATIONS '1 December 31,2001 LJ '1 LJ ,.., L..J .-, LJ ,.., ! LJ ,.., L.J ,.., LJ ,.., U ,.., LJ ,.., LJ ,...., L.J " U ,.." J -, .J ,., U n I-ILlJ Tautges Redpath, Ltd. i U '1 Certified Public Accountants and Consultants J '1 To the Honorable Mayor and U Members of the City Council n City of Andover, Minnesota i U ,., We have completed the 2001 audit of the City of Andover and have issued our report U thereon. Our Independent Auditor's Report is included in the City's Comprehensive Annual J Financial Report. This Financial Analysis and Management Considerations Report is prepared to offer the City an independent review of: J . Comparisons and trend analysis of financial results. . Policies and procedures. n . Outside factors influencing the City such as changes in financial accounting and I U reporting standards. J Thank you for the opportunity to serve the City. We are available to discuss this report n with you at your convenience. J April 15, 2002 '1 U If Lfj ~ ~ (.f-J. n J HLB TAUTGES REDPATH, LTD. Certified Public Accountants J '1 I U '1 J ,.., , L.J , ,., I U 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 4267000 Fax: 651 4265004 J HLB Tautges Redpath, Ltd. is a member of me International. A world-wide organization of accounting firms and business advisers '1 U ,..., u City of Andover, ,..., Minnesota LJ Fmancial Analysis and Management Considerations 'i Combined Financial Statements \.J ,.., Report Summary u Several reports are issued in conjunction with the audit. A summary is as follows: '1 \.J Report Name Elements of Report Overview ,..., REQUIRED REPORTS , LJ Annual Financial Report (AFR) · Financial statements · Unqualified ("clean") ,.., · Footnotes opinion on the General . Supplemental information Purpose Financial U Statements Report on Compliance and Internal Results oj testing · No compliance findings ~ Control . Internal controls over · No reportable conditions L.i fmancial reporting in internal control. · Compliance with laws, '1 regulations, contracts and L.J Ilfants State Legal Compliance Report · Results of testing certain · No fmdings ,..., provisions of Minnesota Statutes U DISCRETIONARY REPORTS ,.., LJ Financial Analysis and Intended to be a working tool Jar Management Considerations City Council ,.., (F AMC) · Comparisons and trend U analysis · Outside factors influencing the City, such as State '1 funding LJ · Policies and procedures ,..., LJ '1 J ,..., I L.J '1 \.J - i ,..., , LJ r-. LJ n City of Andover, LJ Minnesota n Financial AnalysIs and LJ Management Considerations Combined Financial Statements r-. u COMBINED FINANCIAL STATEMENTS n The combined financial statements of the City of Andover are presented in Statements 1 LJ through 5 of the 2001 Annual Financial Report. n u Summary of Financial Activity n A summary of financial activity for 2001 is as follows: LJ n u lncrease in Fund Balance! Fund Balance! Retained n Transfers Retained Earnings Fund Revenues Expenditures (Net) Earnin~s 12!31/01 U General $6,924,924 $6,096,283 ($91,355) $737,286 $3,420,072 n Special Revenue: Forestry It,\11 13,022 (1,911) 29,750 U LRRWMO 26,382 18,871 - 7,5\1 21,682 Drainage and Mapping 8,356 28,341 (19,985) (14,048) n EDA General 132,520 123,333 - 9,187 76,814 Trail and Transportation 258,019 33,510 224,509 134,906 U - Septic Disposal 421 - 421 8,460 Right-of-Way ManagementlUtility \14,203 32,508 81,695 97,781 n Capilal Equipment Reserve 63,965 63,339 77,979 78,605 1,351,635 LJ Developer Seal coating 25,401 25,401 89,9\1 Oak Will Suppression Program 1,750 7,541 - (5,791) (5,381) Debt Service 3,772,239 6,598,981 1,469,263 (1,357,479) 6,049,163 n Capital Projects 4,378,462 7,257,328 9,259,981 6,381,115 9,331,820 LJ Enterprise: I Water 1,487,507 1,037,435 (913,673) (463,601) 1,527,120 ,., I Sewer 1,630,990 103,577 (625,622) (98,209) 1,685,416 I Internal Service: LJ Central Equipment Maintenance 405,999 426,279 - (20,280) 82,247 Risk Managemenl 25,16t 28.987 (3.826) 89,729 n Total $19,267,410 $21,869,335 $9.176,573 $5,574,648 $23,977,077 u n I LJ I ,..., w r - L ,.. L - 'I U 'I , u City of Andover, 'I Minnesota J FinancIal AnalysIs and Management Considerations '1 Combined Financial Statements LJ Cash and Investments ,., I Cash and investment balances of Minnesota cities are commonly restricted by statutory U requirements and long range financial planning objectives. The fOllowing schedule presents '1 cash and investment balances by fund type: U '1 U Cash and Investment Balances ,., December 31, Increase I U Fund Type 2000 2001 (Decrease ) .., General $2,148,692 $3,420,044 $1,271,352 U Special Revenue 1,839,034 2,145,498 306,464 Debt Service 7,916,060 6,245,282 (1,670,778) '1 Capital Projects 4,543,703 10,432,663 5,888,960 LJ Enterprise 2,609,875 2,565,358 (44,517) Internal Service 146,797 158,345 11,548 Agency 691,810 539,183 (152,627) 'I U $19,895,971 $25,506,373 $5,610,402 ,., I J 'I J ] , J ., j , I I I - n u n City of Andover, LJ Minnesota ,..., Financial AnalysIs and u Management Considerations Combined Financial Statements n u Governmental accounting standards require the reporting of investments at fair value n (i.e., market value). Therefore, investment income consists of interest, dividends and the LJ change in market value of investments. ,..., u Investment income of the City for 2001 was as follows: n u n 2001 u Interest and dividends $1,269,668 n Market value change 54,356 I U Total $1,324,024 n , I u n I LJ r L r L ,. .. , \ I - -- - '1 U 'I u City of Andover, 'l Minnesota U FinancIal AnalysIs and Management Considerations '1 Combined Financial Statements U Property Taxes Receivable '1 I A schedule of property tax activity for the past two years is as follows: U '1 LJ 2000 2001 " Delinquent taxes - January 1 $362,243 $83,215 U Current levy 3,920,288 4,548,876 Total collectible 4,282,531 4,632,091 n Collections 4,076,466 4,542,742 U ., Less adjustment to County (122,850) (11,847) L.J Delinquent taxes - December 31 $83,215 $77,502 ,.., Total collections as a percent LJ of current levy 103.98% 99.87% 'l J 'l As presented above, the City is experiencing a consistently solid collection rate for J property taxes. In addition to the $77,502 of delinquent taxes above, the City has $52,060 in [ 1 delinquent tax increments receivable. See later discussion of tax increments (page 9). L.J ; 'I The Minnesota Property Tax System is complex with the number of different classes of t J property defined in State Statutes. However, the formulas are based on a simple equation, ., which is as follows: I J 1 I Market Value I x I Class Rate I = I Tax Capacity I , J 1 J 1 I - , I I n L.J ,..., City of Andover, L.J Minnesota n Fmanclal AnalysIs and u Management Considerations Combined Financial Statements n L./ Market value is the starting point in the property tax equation and in theory is n consistently applied to all properties. Class rate is the mechanism used to allocate property u taxes on a basis other than market value. n u An illustration of the above concept is as follows: n u Percent n Decrease Classification Market Value Class Rate Tax C: '. in Tax r'o '. LJ p;;; ">< ,.... Residential Homestead $150,000 1 st $76,000 - 1.00% $1,981 Remainder - 1.65% U Residential Homestead $500,000 1st $76,000 - 1.00% $7,756 ""--- ~ Remainder - 1.65% ~ ,., Commercial $500,000 1st $150,000 - 2.40% $11,900 '-... --.....- Li Remainder - 3.40% ~ Commercial $1,500,000 1st $150,000 - 2.40% $49,500 ~ n Remainder - 3.40% Ll I Residential Homestead $150,000 1st $500,000 - 1.00% $1,500 24% ,., Remainder - 1.25% Residential Homestead $500,000 1st $500,000 - 1.00% $5,000 35% LJ Remainder - 1.25% ,... Commercial $500,000 1st $150,000 - 1.50% $9,250 22% Remainder - 2.00% L Commercial $1,500,000 1st $150,000 - 1.50% $29,250 40% Remainder - 2.00% r .... I As shown on the above, all properties experienced a decrease in tax capacity. However, ,. l higher value commercial property have the largest percentage decrease in tax capacity. , \ I - -- " L.J ,..., L.J City of Andover, ,.., Minnesota t.J FinancIal AnalYSIs and Management Considerations ,., Combined Financial Statements u Tax rate is determined after the tax capacity and tax levy are known. The formula for " LJ tax rate (not including fiscal disparities adjustment) is as follows: ,..., l J + l Tax Capacity 1 = [ 1 LJ Tax Levy Tax Rate " I For the City of Andover, the tax rate increased as a result of decreased tax capacity and LJ r-, increased tax levy. , , U ~ The City portion of property tax is calculated as follows: U , a b c d e I ,..., (a x b) (c x d) J Market Class Tax Tax City Value Rate Capacity Rate Tax ., j A comparison of City tax for 2001 and 2002 is as follows: , Market Tax City Percent j Value Tax(!) 1 Residential Homestead $150,000 $1,981 J Residential Homestead 500,000 7,756 Commercial 1,500,000 49,500 I I 150,000 1,500 500,000 5,000 1,500,000 29,250 - n u ,..... City of Andover, u Minnesota ,., Fmanclal AnalysIs and \..J Management Considerations Combined Financial statements ,..... u Fixed Assets ,..... Beginning in 2003, the City will be required to include infrastructure assets on its u balance sheet. Infrastructure assets consist primarily of streets. Additionally, the City will be n required to report depreciation on all of its fixed assets. Currently, only fixed assets of the LJ Water and Sewer Funds are required to report depreciation. n I w , During 2001, City staff took the first step towards implementation of this requirement by , n I i adopting a fixed asset policy. Additional steps to be taken include: v i ,., i . Inventory and valuation of infrastructure assets L . Calculation of prior accumulated depreciation ,.. L i Tax Increments r I A schedule of tax increment revenues by district is as follows: \. i , \ Delinquent 2001 Collection Balance TlF District Fund TIF District Current Delinquent 12/31/0 I I-I, 1-2 379 TIF Bonds of1994B Project 1-2 $60,731 $692 $ - 1-1,1-2 347 TIF Commercial Revitalization 394,751 4,495 52,060 1-1,1-2 352 TIF Bonds of1999 119,564 1,362 - 1-1,1-2 353 TIF Bonds of2000A 210,661 2,399 - 1-1,1-2 447 Tax Increment Projects 163,380 1,858 - 1-3 457 Tax Increment Projects 183,899 - - $1,132,986 $10,806 $52,060 TIF District 1-3, Fund 457, is a pass-through, pay-as-you-go district. - '1 u .., , ~ City of Andover, ,.., Minnesota J Fmanclal AnalysIs and Management Considerations ,.., Combined Financial Statements LJ The City has 3 tax increment districts. Reporting requirements implemented by the r"") , Office of the State Auditor (OSA) require reporting of tax increment activity by district. Li During 1998 the City created a separate fund for each tax increment district to facilitate ,.., I reporting requirements. LJ ,., I Bonded Debt LJ '1 The City has the fOllowing bond issues outstanding at December 31,2001 and 2000: 0 ..., LJ December 31, 2000 2001 I , 1 G.O. Improvement Bonds $240,000 $ - LJ G.O. Revenue Bonds 2,230,000 2,175,000 ., G.O. Special Assessment Bonds 12,435,000 8,585,000 J G.O. Tax Increment Bonds 11,515,000 11,040,000 G.O. Certificates/Capital Notes 1,050,000 2,035,000 G.O. Permanent Improvement Revolving Bonds 3,350,000 8,325,000 , G.O. State Aid Bonds - 2,755,000 J $30,820,000 $34,915,000 ] I The tax increment bond issues will be repaid by increments generated by the City's tax I increment districts. The special assessment bond issues will be repaid by future assessment collections. The Permanent Improvement Revolving Bonds will be paid by assessments and developer fees. The City will be issuing $9.7 million of Water Revenue Bonds in 2002. ~ n Li n City of Andover, u Minnesota n Financial AnalysIs and u Management Considerations General Fund n u GENERAL FUND I""' The General Fund of the City is maintained to account for the current operating and w capital outlay expenditures common to all cities. These basic services include (but are not n limited to) public safety, public works, parks and recreation and general government. A L.J history of major revenue sources is as follows: ,. L.J n State Aids Property Taxes All Other Revenue Total Revenue Year Amount Percent Amount Percent Amount Percent Amount Percent u 1995 $719,731 20% $1,810,213 50% $1,065,852 30% $3,595,796 100% 1996 773,362 19% 2,180,470 53% 1,148,027 28% 4,101,859 100% n 1997 920,147 19% 2,383,965 51% 1,410,188 30% 4,714,300 100% ~ 1998 850,723 15% 2,804,065 48% 2,150,582 37% 5,805,370 100% 1999 849,429 15% 3,125,776 55% 1,725,890 30% 5,701,095 100% ,.. 2000 948,259 15% 3,571,186 54% 1,936,635 31% 6,456,080 100% L 2001 1,074,805 16% 3,982,174 57% 1,867,945 27% 6,924,924 100% r I l As shown above, state aids have remained constant as a percent of total revenue, while , property taxes have increased. With the loss of state aids such as HACA, the 2002 budget \ projects 63% of General Fund revenue to come from property taxes. LGA for Andover has I remained constant, at approximately $119,800 for both 2001 and 2002. - - ~ u ..., , LJ City of Andover, " Minnesota U Financial AnalysIs and Management Considerations ,., General Fund LJ A graph of the 2001 revenue is as follows: " .J General Fund Revenues " 2001 Licenses and Permits 10.4% , U Fines 1.1% Investment mcomeI.9'l1o J J ; I All Other 2. C)O/c " LJ " J , i -, General Property Taxes 57 5% I U , ..., , Detail of the 2001 revenue is presented in Statement 8 of the Comprehensive Annual J ] Financial Report. .., j l I j - n u ,... City of Andover, u Minnesota ,..., Financial AnalysIs and LJ Management Considerations General Fund ,..., u ~ A graph of 2001 expenditures is as follows: <J n General Fund Expenditures LJ 2001 i Sanitation 2_2% Parks and Recreation 9_6% n I Recycling 1.8% Miscellaneous 2.4% U n W n Geneml Government 28.7% \...J ,..., L r- public Safety 34.2% L ,. \... Detail of the 2001 expenditures is presented in Statement 9 of the Comprehensive r Annual Financial Report. l j - -- r"1 U n I L.J City of Andover, r, Minnesota J FinancIal AnalysIs and Management Considerations ..., General Fund U ffiJ The fund balance of the General Fund increased by $737,286 in 2001 as follows: ,., , U /"") 2001 I U Over (Under) ,., Budget Actual Budget J Revenues: General property taxes $4,031,155 $3,982,174 ($48,981 ) '1 Licenses and permits 872,020 720,712 (151,308) J Intergovernmental 1,083,004 1,095,727 12,723 Charges for services 573,260 722,690 149,430 r'1 Fines 65,300 73,699 8,399 LJ Miscellaneous 308,000 329,922 21,922 Total revenues 6,932,739 6,924,924 (7,815) '1 Expenditures: L.J Current: ..., General government 1,798,909 1,704,797 (94,112) I Public safety 2,163,283 2,084,740 (78,543) ..J Public works 1,939,465 1,274,387 (665,078) .., Sanitation 177,790 135,189 (42,601) J Parks and recreation 565,183 543,792 (21,391) Recycling 110,295 108,390 (1,905) Miscellaneous 141,552 145,068 3,516 ] Capital outlay 315,155 99,920 (215,235) Total expenditures 7,211,632 6,096,283 (1,115,349) ) Revenues over (under) expenditures (278,893) 828,641 1,107,534 j Other fmancing sources (uses): I Operating transfers in 244,067 90,000 (154,067) I j Operating transfers out - (181,355) (181,355) Total other financing sources (uses) 244,067 (91,355) (335,422) Net increase (decrease) in fund balance ($34,826) $737,286 $772,112 - r""\ U " City of Andover, u Minnesota ,.., Fmanclal AnalysIs and L..1 Management Considerations General Fund r"\ Li The City's December 31, 2001 General Fund balance totaled $3,420,072. The City's ,.., General Fund balance has been as follows for the past nine years: u n $4,000,000 General Fund Balance U i I $3,500,000 n L..1 $3,000,000 " $2,500,000 u $2,000,000 n , $1,500,000 \..J i , $1,000,000 ,.., I I $500,000 L 1 $ - ,.. I 1994 1995 1996 1997 1998 1999 2000 2001 I L I IT! Series I $985,876 $1,696,900 $1,279,632 $1,846,747 $2,448,423 $2,778,379 $2,682,786 $3,420,072 I I I ,. ~ , I , - 'l 0 ,., i LJ City of Andover, r"1 Minnesota L.J Financial AnalysIs and Management Considerations 'I General Fund LJ The fund balance at December 31,2001 has been reserved or designated as follows: ,., J " General Fund I U Fund Balance Designations n Designation Amount tJ Reserved for inventory $74,627 '"1 Reserved for prepaid items 7,116 .j Total reserved 81,743 '1 Designated for working capital 2,773,096 U Designated for pavement management 565,233 Total designated 3,338,329 ,-, I Total reservations and designations $3,420,072 U ,., i L.J Workin2: Capital Reserve ; I As previously noted, approximately 74% of the General Fund's revenue sources are J from property taxes and state aids. These revenue sources are not received until the second ] half of the fiscal year. As such, a working capital reserve at December 31 is required to finance operations for the first six months of the year. For the City of Andover, the required ] working capital reserve is computed as follows: 1 j 2002 General Fund budgeted expenditures $6,977,262 r Required working capital reserve (fifty percent of total) $3,488,631 The current working capital reserve in the General Fund is 40%. - n LJ r> City of Andover, LJ Minnesota n Financial AnalysIs and u Management Considerations General Fund r\ .../ A summary of the purposes of General Fund reserve balances is as follows: n L.J n Li r"\ u n u I n \..J , , I n ! i LJ r- l. r I.. r l , , I 1 - ...., I U " I L.J City of Andover, " Minnesota L.J Fmanclal AnalYSIs and Management Considerations " Special Revenue Funds V SPECIAL REVENUE FUNDS " I The financial statements of the Special Revenue Funds are presented in Statements 10 LJ n through 21 of the 2001 Annual Financial Report. Special Revenue Funds are a classification ! offunds to account for revenues (and expenditures related thereto) segregated by City policy U " or Federal or State Statutes for specific pUrposes. The City maintained ten Special Revenue , ...J Funds during 2001 as follows: '1 LJ Fund Balance ,.., December 31, Increase U Fund 2000 2001 (Decrease ) " Forestry $31,661 $29,750 ($1,911) ! U LRRWMO 14,171 21,682 7,511 Drainage and Mapping 5,937 (14,048) (19,985) '1 EDA General 67,627 76,814 9,187 i LJ Trail and Transportation (89,603) 134,906 224,509 I Septic Disposal 8,039 8,460 421 r"l Right-of-Way ManagementlUtility 16,086 97,781 81,695 i , Capital Equipment Reserve 1,273,030 1,351,635 78,605 i L.J ! Developer Sealcoating 64,510 89,911 25,401 l Oak Wilt Suppression Program 410 (5,381) (5,791) .J Totals $1,391,868 $1,791,510 $399,642 ., J J The Drainage and Mapping Fund is waiting on projects to be final billed and assessed. J The Oak Wilt Suppression Program is anticipating reimbursement via a government gran t. I - n J ,. City of Andover, LJ Minnesota ,...., Financial AnalysIs and L.J Management Considerations Debt Service Funds r, \..1 DEBT SERVICE FUNDS .-. The combining financial statements for the Debt Service Funds are presented in LJ Statements 22 through 23 of the 2001 Annual Financial Report. Debt Service Funds are a r"\ type of governmental fund to account for the accumulation of resources for the payment of L.J interest and principal on debt (other than Enterprise Fund debt). n u Current governmental reporting standards do not provide for the matching of long-term n debt with its related financing sources. Although this information can be found in the City's LJ I Annual Financial Report, it is located in several separate sections of the Annual Financial ,..., Report. The following schedule extracts information from these sections of the Annual ~J Financial Report to provide an overview analysis of long-term debt and its related funding. n L.J , I , The reader is cautioned that 1) future interest revenue from assessments and ,.... i I investments, and 2) future interest expense on bonded debt, is not include in the following L I I schedule. r- '- ,. L , . . , I I I - ': u ,.., , LJ City of Andover, n Minnesota L.J FinanCial AnalYSIs and Management Considerations ,r Debt Service Funds V 'r December 31, 200 I Final Fund Fund Deferred o.utstanding Maturity J Description Balance Revenues Total Debt Date General Obligation Bonds: r"1 G.o.. Refunding Bonds of 1998 $822 $ $822 $ 07/01/01 I G.o.. Improvement Refunding Bonds of 1986C/1997C 2,867 2,867 N/A N/A U EDA Public Project Revenue Bonds of 1997 17,543 17,543 2,175,000 12/01/16 Total general obligation bonds 2].232 0 21.232 2,175,000 n <.J Special Assessment Bonds: G.o.. Improvement Bonds of I 993A 204,021 489,530 693,551 730,000 08/01/03 G.o. Improvement Bonds of 1994C 149,621 308,615 458,236 575,000 02/01/06 'l G.o.. Improvement Bonds of I 995A 360,324 31,308 391.632 1,460,000 02/01/06 LJ G.o.. Improvement Bonds ofl997A 353,931 268,840 622,771 605,000 12/01/02 G.O. Improvement Bonds of 1997B 1,910,386 478,412 2,388,798 3,100,000 12/01/05 G.o.. Improvement Bonds of 1999C 1,872,122 478,413 2.350,535 2,115,000 12/01/04 ,., Total special assessment bonds 4,850,405 2.055,] 18 6,905,523 8,585,000 Ll Tax Increment Bonds: TIF COmmercial Revitalization (T1F Bonds of I 995D and 1996) 448,55 I 5 I 8,208 966,759 6,940,000 2/1/13 & 8/1/12 T1F Bonds of I 994B Project 1-2 96,340 96,340 255,000 05/01/04 t 1 TIF Bonds of 1999 143,291 143,291 1,450,000 12/01/12 U T1F Bonds of 2000A 107,283 107,283 2,395,000 02/01/10 Total tax increment bonds 795,465 518,208 1.313,673 11,040,000 r Certificates oflndebtedness: J 1999 G.O. Equipment Certificates 23,426 9,620 33,046 825,000 02/01/04 G.O. Capilal Notes of2001C 58,159 58,159 1,210,000 02/01/06 Total certificates of indebtedness 81,585 9,620 91.205 2.035,000 1 J Permanent Improvement Revolving Bonds: G.O. PIR Bonds of 20000 It,691 11,691 3,350,000 02/01/07 G.o.. PIR Bonds of200lA 35,386 35,386 4,975,000 02/01/07 1 Total permanent improvement revolving bonds 47,077 0 47,077 8,325,000 j Slate Aid Bonds of 20018 253.399 253.399 2,755,000 02/01/17 'I Totals-All Debt Service Funds $6,049,163 $2,582.946 $8,632,109 $34,915,000 J . Tax increment collections are subject to future valuations within the District. , i The City had a debt service study completed in 2001. We recommend the City continue to. annually review debt service requirements and long-term funding for the abo.ve bond issues, especially in the Tax Increment Bonds where rate co.mpression will affect future TIF collections. The TIF Bonds will be repaid with tax increments from current districts and present and future land sales. The PIR Capital Projects Fund has deferred revenue of - n, J ,.., City of Andover, LJ Minnesota n Fmanclal AnalysIs and (J Management Considerations Debt Service Funds r-\ l.' $825,893 and developer advances of $609,042 at December 31, 2001. The PIR Capital r-\ Projects Fund also had a fund balance of $4,774,641 at December 31, 2001. Of this, $1.5 - t.) $2.0 million is scheduled to be expended on construction, the remaining fund balance can be ..... utilized for debt service requirements. LJ " Municipal Bond Disclosure LJ I 1 In addition to changes issued by the GASB, the SEC has issued regulations amending I n i Rule 15c2-12 regarding annual financial disclosure requirements related to municipal LJ bonding. These additional regulations took effect June 30, 1996. This rule applies to issuers " I with $10 million or more of outstanding debt. Among other areas, the amended Rule 15c2- l, 12 requires municipal governments to notify, in a timely manner, each nationally recognized ,... municipal securities information repository or the Municipal Securities Rulemaking Board, L and the appropriate state information deposition, if any, notice of any of the following events ,.. ! I , with respect to securities being offered: ~ I I r , (1) Principal and interest payment delinquencies; l (2) Non-payment related defaults; I I (3) Unscheduled draws on debt service reserves reflecting financial difficulties; (4) Unscheduled draws on credit enhancements reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; I (6) Adverse tax opinions or events affecting the tax-exempt status of the security; i (7) Modifications to rights of security holders; (8) Bond calls; (9) Defeasances; (10) Release, substitution, or sale of property securing repayment of the securities; and (11) Rating changes. - ,., , u ,..., , LJ City of Andover, r"l Minnesota L.J Financial AnalysIs and Management Considerations " Debt Service Funds 0 ..., I The City now has over $34 million in debt. As such, the City is required to comply L.J with the above regulations. The City has hired an independent fiscal agent to perform the f\ , compliance. U f1 ~ Arbitral!e J In the area of municipal bonds, arbitrage is a city's profit from borrowing funds in the tax exempt market and investing those funds in the taxable market. Federal tax law prohibits " this type of transaction. A governmental bond will maintain its tax-exempt status if the J issuer complies with the requirements of the Internal Revenue Code. The Internal Revenue '1 Code relative to arbitrage has two major compliance areas: I) arbitrage restriction i.J requirements; and, 2) arbitrage rebate requirements. Arbitrage restriction requirements 'I describe the circumstances in which investments in materially higher yielding securities is , ..) allowed without compromising the tax-exempt status of the bond issue. Arbitrage rebate I requirements describe what to do with profits earned on investments subject to arbitrage J restriction requirements. The City completed its arbitrage calculations in early 2002. The ] December 3 I, 200 I City financial statements reflect arbitrage payments made by the City in 2002. ") I 1, T I - r'\ \...1 n City of Andover, u Minnesota ,.., Financial AnalysIs and \..J Management Considerations Debt Service Funds n ~_J The following decision chart prompts questions to further evaluate a fund's financial ,.., position: I...J rI Condition A Condition B ..) I " L.i I ,.., i Questions u Cautions ,.., 1. Are sufficient future assets 1. Is the City experiencing favorable scheduled (such as property taxes) lJ i collection rates for special assess- to meet bonded debt payments? ments? 2. Are cash assets sufficient to generate investment earnings? ~ 2. Are anticipated investment interest rates earned on prepayments ade- 3. Are transfers or other funding ..... quate to replace assessment interest? sources available? 3. Is the timing of receipts sufficient to 4. Are there future assets to pledge meet bonded debt payments as such as assessments, MSA allot- r they become due? ments, etc.? 4. Are significant portions of assess- \... ments not scheduled for collection , (green acres, tax forfeit, etc.)? ,. i I 5. Is arbitrage or negative arbitrage I an issue? \. I ! , I he debt service fund is Variables and possible The debt service fund outcomes are too diverse. is clearly adequately clearly ill!! adequately Prepare projections to . funded. Plan for altern- nded. Plan for eventual ative funding (taxes, analyze possible use of surplus. ransfers, other sources). scenarios and options. Conclusion 1 Conclusion 2 Conclusion 3 - N I U r-, LJ City of Andover, n Minnesota J Financial AnalysIs and Management Considerations .., Capital Projects Funds U CAPITAL PROJECTS FUNDS r"1 I The financial statements for the Capital Projects Funds are presented in Statements 24 U '1 through 25 of the 2001 Annual Financial Report. The fund balances (deficits) of the Capital J Projects Funds were as follows at December 31,2000 and 2001: n ~ Fund Balance (Deficit) ,..., December 31, Increase I LJ Fund 2000 2001 (Decrease ) Water Trunk Project ($124,893) $612,256 $737,149 ~ Storm Sewer Project (104,362) (109,020) (4,658) V Sewer Trunk Project 340,054 212,291 (127,763) Unfmanced Projects (1,163,405) (836,250) 327,155 '"1 Road and Bridge Fund 831,996 1,174,672 342,676 I LJ Tax Increment Projects 390,195 722,127 331,932 Park Dedication 428,962 607,712 178,750 '1 Public Works Project 31,907 31,907 - 0 Permanent Improvement Revolving 1,704,903 4,774,641 3,069,738 Old City Hall Remodeling 8,310 8,310 - 1 Kelsey Round Lake Park Project (9,177) (9,687) (510) LJ 1999 G.O. Equipment Certificate (16,862) - 16,862 Improvement Bonds of 1999C Project 152,475 171,809 19,334 l Ball Field Development 480,602 43,908 (436,694) Capital Notes 200lC - 604,135 604,135 .J State Aid Bonds 200 IB 1,323,009 1,323,009 - "1 Totals $2,950,705 $9,331,820 $6,381,115 J 1 J The City is studying the feasibility of a storm water utility program in 2002. 1 I j , I I - r"\ U " City of Andover, LJ Minnesota ,., Fmanclal AnalysIs and LJ Management Considerations Capital Projects Funds '""' \..J Water Trunk Proiect ,., The Water Trunk Project accounts for water access fees and trunk improvements as part .....J of development. r-. L./ Financial activity for the past three years of the Water Trunk Project is as follows: n I ! 'J I ,.., , 1999 2000 2001 LJ Fund balance - January I $331,297 ($53,530) ($124,893) ,., Revenues and other sources: \. I ! Special assessments 266,867 151,076 90,212 i Investment income 3,948 288 5,982 ,., Water access fees - 726,163 457,346 LJ Operating transfers in 261 - 228,000 Total revenues and other sources 271,076 877,527 781,540 ..., ~. I Expenditures and other uses: I Capital outlay 309,537 628,459 32,256 r Interest 562 5,763 27 L Operating transfers out 345,804 314,668 12,108 Total expenditures and other uses 655,903 948,890 44,391 ,. L I Fund balance - December 31 ($53,530) ($124,893) $612,256 I ,. I ~ We recommend the City continually monitor the fee structure of the water access . charges. I i \ - n L1 1 tJ City of Andover, r"l Minnesota U Financial Analysis and Management Considerations ..., Capital Projects Funds tJ Sewer Trunk Proiect ,.., I The Sewer Trunk Project accounts for access fees and sanitary sewer improvements. LJ 1"1 , Financial activity for the past three years of the Sewer Trunk Project is as follows: U ,.., , U 1999 2000 2001 'I \...1 Fund balance - January I $1,087,447 $591,496 $340,054 ,.., Revenues and other sources: .j Special assessments 31,550 39,470 44,176 Investment income 5,716 23,893 21,759 ,~ Sewer access fees 4,200 340,253 223,910 W Total revenues and other sources 41,466 403,616 289,845 n Expenditures and other uses: Capital outlay 215,323 376,014 134,922 \...1 Interest 8,534 - 662 Operating transfers out 313,560 279,044 282,024 ~ Total expenditures and other uses 537,417 655,058 417,608 L1 Fund balance - December 31 $591,496 $340,054 $212,291 .'1 I U ,.., We recommend the City continually monitor the fee structure of the sewer access d charges. ,., U ,~ u ", , L.J f") -0 - '1 Ll 7\ lJ ,., City of Andover, u Minnesota n Financial Analysis and L..} Management Considerations Capital Projects Funds ...., L1 Unfinanced Proiects ...., The Unfinanced Projects account for projects that have been internally financed by the -...J City where it is not practical to issue bonds to finance. ..., 1...1 Financial activity for the past three years of the Unfinanced Projects is as follows: r-\ L1 n 1999 2000 2001 LJ Fund balance - January I ($435,661 ) ($1,310,334) ($1,163,405) ,..., Revenues and other sources: l_, Special assessments 438,808 1,228,435 373,043 Investrnentincoll1e 7 64 - '""'- Refunds and reimbursements 12,264 650 5,750 l., Operating transfers in 13,241 870 - Total revenues and other sources 464,320 1,230,019 378,793 ,..., LI Expenditures and other uses: Capital outlay 1,300,849 1,048,466 13,526 ...., Interest 38,144 34,624 38,II2 LJ Total expenditures and other uses 1,338,993 1,083,090 51,638 ,..., Fund balance - December 31 ($1,310,334) ($1,163,405) ($836,250) LJ r-: lJ We recommend the City determine a funding source for the projects within this fund that ...., are currently unfinanced. ~J T\ L..I n LJ T' - ~ n U n , LJ J City of Andover, n Minnesota i Financial Analysis and 0 Management Considerations ~, Capital Projects Funds U Road and Bridge Fund ..., I The Road and Bridge Fund accounts for all road projects and the Pavement U Management Program. r"\ I U " Financial activity for the past three years of the Road and Bridge Fund is as follows: J '1 1999 2000 2001 I \J Fund balance - January I $453,173 ($237,199) $831,996 ..., ....J Revenues and other sources: Special assessments 9,044 1,981 8,411 n Intergovernmental 65,623 1,092,491 285,718 W Investment income 8,624 113,528 77,750 Refunds and rein1bursements 442 - - n Operating transfers in - 37,170 - I Total revenues and other sources -0 83,733 1,245,170 371,879 fl Expenditures and other uses: U Capital outlay 772,610 138,805 29,203 Operating transfers out 1,495 37,170 - 1 Total expenditures and other uses 774,105 175,975 29,203 U Fund balance - December 31 ($237,199) $831,996 $1,174,672 n I U ..., The City issued a $2.7 million G.O. State Aid Bond in 2001. The bond proceeds are J accounted for in Fund 362, State Aid Bonds of 200lB. The Road and Bridge Fund will r") receive a transfer in of $565,233 from the General Fund in 2002 for the Pavement U Management Program. 1 u fl 0 - " u T\ ~ J ".-, City of Andover, u Minnesota r-1 Financial Analysis and ..../ Management Considerations Capital Projects Funds ...., ..../ Tax Increment Projects ,., The Tax Increment Projects accounts for activities in TIF 1-1, 1-2 and all TIF land sales ....., and expenditures to reach the goals of the TIF plans. ,.., ;...1 Financial activity for the past three years of the Tax Increment Projects is as follows: ^ u n 1999 2000 2001 u Fund balance - January I $676,325 $721,086 $390, I 95 ,., Revenues and other sources: ~J General property taxes - 7,369 165 Tax increments 403,277 348,472 " - Special assessments 17,944 - 1,138 ,-J Intergovernmental - - 20,840 Investment income 118,182 87,926 404 ...., Refunds and rein1bursements 2,234 8 8 '_J Other - 18,956 20,025 Bond proceeds 1,467,235 2,425,863 - ,., Proceeds from sale of property 461,817 345,271 236,573 LJ Total revenues and other sources 2,067,412 3,288,670 627,625 r-1 Expenditures and other uses: LJ Capital outlay 1,905,199 3,619,561 295,693 Interest 74,211 - - ...., Operating transfers out 43,241 - - Li Total expenditures and other uses 2,022,651 3,619,561 295,693 ...... Fund balance - December 31 $721,086 $390,195 $722,127 ....1 " V ..., L.J ro '--" - ...., U r1 , LJ ;, I U City of Andover, n Minnesota I 0 Financial Analysis and Management Considerations .., Capital Projects Funds 0 Park Dedication ..., , The Park Dedication accounts for contributions associated with land development. LJ. f1 (The park dedication fees can be 10% value of total market value of land or determined on a i per lot basis.) W ,..., J Financial activity for the past three years of the Park Dedication is as follows: 1 U 1999 2000 2001 ,., IJ Fund balance - January I $117,240 $395,206 $428,962 r"l Revenues and other sources: ,) Intergoverrunental - - 12,081 Investment income 20,975 32,592 29,563 r-, Park dedication fees 399,028 170,447 356,650 Refunds and rein1bursements 200 - 1,725 LJ Other 6,795 13,465 9,960 Operating transfers in 358 - - r"l Total revenues and other sources 427,356 216,504 409,979 U Expenditures and other uses: 1 Capital outlay 148,073 182,748 231,229 U Operating transfers out 1,317 - - Total expenditures and other uses 149,390 182,748 231,229 ., , Fund balance - December 31 $395,206 $428,962 $607,712 U n J Expenditures of this fund are for park improvements at Council discretion which are ~ contemplated in the annual CIP Program. U 1 LJ n 1J - r'\ L1 f\ u ..', City of Andover, LJ Minnesota ,..., Financial Analysis and lJ Management Considerations Capital Projects Funds ~ \-) Permanent Improvement Revolving Fund ...... The Permanent Improvement Revolving Fund (PIR) serves as a long-term funding -...J source for large capital expenditures. H ;.....) Financial activity for the past three years of the Permanent Improvement Revolving " Fund is as follows: U ,., ...J 1999 2000 2001 " Fund balance - January I $141,138 $174,833 $1,704,903 U Revenues and other sources: n Special assessments 189,458 67,740 1,450,133 <.J Investment income - 185,297 313,555 Refunds and reimbursements - 3,891 2,284 n Bond proceeds - 3,336,561 4,955,150 <..J Operating transfers in 245 - - Total revenues and other sources 189,703 3,593,489 6,721,122 n Expenditures and other uses: LJ Capital outlay 133,182 1,926,658 3,489,65 I ,., Interest 20,248 36,761 29,850 Operating transfers out 2,578 100,000 131,883 LJ Total expenditures and other uses 156,008 2,063,419 3,651,384 ...... Fund balance - December 31 $174,833 $1,704,903 $4,774,641 4.) ,., ,.J " ,-j ,., LJ n U - n U f1 J f"! I tJ City of Andover, ~ Minnesota I Financial Analysis and U Management Considerations -, Capital Projects Funds U The City has issued two bonds totaling $8.2 million in 2000 and 2001 in the PIR Fund 1 for large capital projects. This fund has also collected $1.7 million of special assessments ~j over the past three years. Additionally, the City has $609,032 in developer advances and i1 , $825,893 in deferred revenue recorded in the PIR Fund. The fund balance of the PIR Fund is W $4,774,641 at December 31,2001 as shown previously. The City plans to spend ,., ~ approximately $1.5 to $2.0 million of this on construction in the next two years, and the ~ remaining $2.7 million will be available to be transferred to the respective Debt Service U Funds as debt service payments become due. ...., ~ -, I Y r"1 u 'I , Ll r-, . 1 " ...., I U n 0 " U i1 I U n J - J , , '_J .... City of Andover, lJ Minnesota r Financial Analysis and u Management Considerations Enterprise Operating Funds M G ENTERPRISE OPERATING FUNDS r1 The City maintains two Enterprise Funds. The financial statements for these funds are ..J presented in Statements 26 through 32 of the 2001 Annual Financial Report. ...., ~j Water Operations r-\ A chart of income from operations is presented below: \..1 r1 ~I $1,200,000 $1,200,000 Water Operations r1 $1,000,000 $1,000,000 l) $800,000 $800,000 " ~, $600,000 $600,000 n $400,000 L) $400,000 ,-, $200,000 $200,000 L) $0 $0 " 1998 1999 2000 2001 E!:] Operating Expenses $742,153 $811,702 $882,898 $1,037,435 ~; -Water Revenue $928,581 $840,015 $1,119,324 $1,110,389 r-, 1...1 As shown above, the Water Fund produced operating income of $72,954 in 200l. n ....J " ~1 , , LJ n - LI' n U ,.., ...J 1 u City of Andover, ~ Minnesota u Financial Analysis and Management Considerations ...., Enterprise Operating Funds , u Sewer Operations 1 A chart of net income from operations is presented below: I...J r"1 U $1,200,000 $1,200,000 Sewer Operations n J $1,000,000 $1,000,000 n $800,000 $800,000 ,J $600,000 $600,000 n ..J $400,000 $400,000 1 $200,000 $200,000 V 1 $0 $0 1998 1999 2000 2001 U C]'J Other Operating Expenses $1,035,757 $973,397 $1,057.634 $1,103,577 -Sewer Revenue $928,130 $981,911 $1.099,293 $1,170,601 J 1 The Sewer Fund produced operating income of $67,024 in 2001 compared with U $41,659 in 2000. The City does an internal rate study each year. We recommend the City n continue this annual study. I U r"1 For both its Water and Sewer Funds, the City calculates a replacement reserve based on I LJ depreciation calculations on its annual utility rate stttdy. The City intends to reserve a '1 portion of fund balance related to this replacement reserve. U ""' J r"l u - J M U ,..., City of Andover, lJ Minnesota ,...., Financial Analysis and \..J Management Considerations Government Accounting Standards Update H LJ GOVERNMENTAL ACCOUNTING STANDARDS UPDATE ,..., u Minnesota Legislative Session ~ The 2000 Minnesota Legislative Session approved Statute l6B.685, which mandates all ~) cities to file an annual report to the State regarding municipal development and construction " fees. l J ,..., The above Statute will compel cities to perform cost ofliving service studies including 1-1 calculation of multiples and other approaches to document the underlying costs associated ,...., with delivery of a variety of services. There are a number of approaches available to cities to u document the underlying costs for such services. We recommend that the City establish a n ".' method to associate costs with various charges, including the calculation of a multiplier for n each employee that provides services to the public. A multiplier functions as a method of LJ arriving at the "fully loaded" cost of services provided by employees by attributing overhead ,i expenses such as facilities, employee benefits, payroll taxes, administrative costs, etc. LJ n A multiplier is useful to determine the fully loaded cost of providing direct labor in the l J delivery of City services. Multipliers are common for other types of businesses as well. ,...., Manufacturers commonly calculate cost multipliers of direct plant labor. Included in the I.} calculation of overhead expenses are, for instance, depreciation of equipment and facility, n supervisor wages, supplies, insurance, facility expenses and benefits for both direct and <..J overhead labor. Multiplier calculations provide a means to quantify the fully loaded cost of n direct labor. LJ ~ Cities similarly calculate multipliers to arrive at amounts to charge for services '-.1 provided by direct labor of City employees. The charging of City time for services is ~, ....01 - " L.i I J I J City of Andover, r-, Minnesota l:J Financial Analysis and I Management Considerations J Government Accounting Standards Update classified as an exchange transaction. The Governmental Accounting Standards Statement D 33 addresses exchange and non-exchange transactions: J GASB 33 Preface - In a non-exchange transaction, a government gives (or receives) J value without directly receiving (or giving) equal value in return. The amount of a homeowner's property tax, for example, is not directly related to the value or '1 amount of services to that taxpayer that are financed by property taxes. U J GASB 33, par 1. State and local governments engage in two kinds of transactions: (a) exchange and exchange-like transactions, in which each party receives and gives 1 up essentially equal values, and (b) non-exchange transactions, in which a U government gives (or receives) value without directly receiving (or giving) equal [J value in exchange. J Services provided by cities are funded by a combination of exchange and non-exchange revenue sources. Fair estimations of direct labor multipliers is a fundamental step in 0 calculating the amount to charge for services to individuals or companies that directly benefit from the exchange. The City gives services in exchange for a charge of "essentially equal f1 value". Failure to calculate the "essentially equal value" of exchange services may result in a U greater share of City operating expenses funded through non-exchange revenue sources such IT as property taxes and State aids or reductions in other services funded by non-exchange revenue sources. .fT \Ji D We are available to assist the City in analyzing the various costs as well as establishing a system for documenting the costs associated with various charges. In our experience, cities J - J ,., I U ,., City of Andover, u Minnesota r Fmanclal AnalysIs and ~ Management Considerations Government Accounting Standards Update ..., I U . Phase 2. Governments with total annual revenues of at least $10 million, but less ..., than $100 million, should apply this statement for periods beginning after June 15, I I . u 2002. rot . Phase 3. Governments with less than $10 million in revenues should apply this J statement for periods beginning after June 15,2003. ,., ; , l..J The City of Andover is a Phase 2 City and will be required to implement GASB 34 for n , I the year ended December 31, 2003. u n The implementation of GASB 34 will be a major effort for the City and cannot be \..l completed in a short time frame. Therefore, we recommend the City begin the process of N implementing GASB 34 as soon as possible. Several initial action items are as follows: J I r'l I . Amend chart of accounts to allow for coding of revenue by program. u . Determine if current software has the ability to depreciate general fixed assets and r-. produce reports with subtotals by activity (general government, public safety, etc.). u . Begin process of inventorying infrastructure assets. r'l ~l n U ,., u r '- r l.- r : - l.- . I \ -- ,.., J ...., I w City of Andover, "1 Minnesota J Financial AnalysIs and Management Considerations ...., Formal Required Communications I u Statement of Auditing Standards No. 61, "Communication With Audit Committees," '1 requires the auditor to ensure that certain matters related to the conduct of an audit are U communicated to those who have responsibility for oversight of the financial reporting ..., I process. The following constitutes our communication of such matters. U ., J under Auditin Standards Generall Acce ted in the " United States of America i Our audit, conducted in accordance with auditing standards generally accepted in the u United States of America, is designed to provide reasonable, but not absolute, assurance : ~1 LJ about whether the financial statements are free of material misstatement. These financial ; .., statements are the responsibility of management and it is our responsibility to express an I U opinion on these financial statements based on our audit results. ~l ! i W Sil!nificant Accountinl! Policies -, There were no changes in significant accounting policies or their application during the J year audited. J Sil!nificant Audit Adiustments ., Our audit of the 2001 financial statements resulted in no audit adjustments which we I J considered significant enough to be recorded by the City to prevent the financial statements '" from being misleading. We recognize that for management purposes, the City maintains its I j accounting records primarily using the cash basis during the year. 1 j ! - ,., U r, City of Andover, LJ Minnesota r') Fmanclal AnalysIs and l..J Management Considerations Formal Required Communications ,., L.l Other Matters I:' , I Statement on Auditing Standards No. 61 also requires communications to the committee '-J in the following areas: ~ '-' . Accounting estimates and management judgments H . Other information in documents containing audited financial statements u Disagreements with management ("\ . L.l . Consultations with other accountants n . Major issues discussed with management prior to retention as auditors u . Difficulties encountered in performing the audit '"" ~J During our audit, we did not encounter any circumstances and we are unaware of any r' items in any of these areas which require discussion with those who have responsibility for '- oversight of the financial reporting process. r ~ This report is intended solely for the information and use of those who have r responsibility for oversight of the financial reporting process. I . . . . i - J '1 J r"1 J 1 u CITY OF ANDOVER, MINNESOTA r"l LJ ANNUAL FINANCIAL REPORT r"l December 31, 2001 , I LJ n I U ,., ~ n 1 LJ J ; , , n ! I U n I LJ J J J J J i ., , J , , ] , ,.., I U CITY OF ANDOVER, MINNESOTA '1 TABLE OF CONTENTS J ,.., I U ,.., Page I Number LJ I. INTRODUCTORY SECTION ,.., , U Organization 3 1 II. FINANCIAL SECTION U Independent Auditor's Report 7 ,.., J General Purpose Financial Statements ,.., Combined Balance Sheet - All Fund Types and Account Groups Statement I 12 U Combined Statement of Revenues, Expenditures and Changes in Fund Balance- All Governmental Fund Types Statement 2 15 ,.., J Combined Statement of Revenues, Expenditures and Changes in Fund Balance _ Budget and Actual- General and Special Revenue Fund Types Statement 3 16 ,.., J Combined Statement of Revenues, Expenses and Changes in Retained Earnings _ All Proprietary Fund Types Statement 4 18 ,..., J Combined Statement of Cash Flows - All Proprietary Fund Types Statement 5 19 ,.., Notes to Financial Statements 21 I LJ Combining, Individual Fund and Account Group Financial Statements J General Fund: Balance Sheet Statement 6 51 ,.., Statement of Revenues, Expenditures and Changes in Fund Balance _ J Budget and Actual Statement 7 52 Schedule of Revenues - Budget and Actual Statement 8 53 ,..., Schedule of Expenditures - Budget and Actual Statement 9 54 J Special Revenue Funds: Combining Balance Sheet Statement 10 62 ,.., Combining Statement of Revenues, Expenditures and Changes in Fund Balance Statement II 64 I U Statements of Revenues, Expenditures and Changes in Fund Balance _ Budget and Actual: J Forestry Fund Statement 12 66 LRRWMOFund Statement 13 67 Drainage and Mapping Fund Statement 14 68 ,.., EDA General Fund Statement 15 69 J Trail and Transportation Fund Statement 16 70 Septic Disposal Fund Statement 17 71 J ,..., u CITY OF ANDOVER, MINNESOTA TABLE OF CONTENTS ,.., u ,..., u Page ,..., Number LJ Right-of-Way ManagementJUtility Fund Statement 18 72 Capital Equipment Reserve Fund Statement 19 73 ,..., Developer Sealcoating Fund Statement 20 74 u Oak Wilt Suppression Fund Statement 21 75 n Debt Service Funds: u Combining Balance Sheet Statement 22 78 Combining Statement of Revenues, Expenditures and Changes in Fund Balance Statement 23 82 ,..., Capital Projects Funds: u Combining Balance Sheet Statement 24 89 n Combining Statement of Revenues, Expenditures and Changes in Fund Balance Statement 25 93 u Enterprise Funds: Combining Balance Sheet Statement 26 98 n Combining Statement of Revenue, Expenses and Changes in Retained Earnings Statement 27 99 u Combining Statement of Cash Flows Statement 28 100 Water Fund: ,..., Comparative Balanee Sheet Statement 29 101 u Statement of Revenues, Expenses and Changes in Retained Earnings Statement 30 102 Sewer Fund: n Comparative Balance Sheet Statement 31 103 Statement of Revenues, Expenses and Changes in Retained Earnings Statement 32 104 u n Internal Service Funds: Combining Balance Sheet Statement 33 106 LJ Combining Statement of Revenues, Expenses and Changes in Retained Earnings Statement 34 107 Combining Statement of Cash Flows Statement 35 108 n u Agency Funds: Combining Balance Sheet Statement 36 110 ,..., Statement of Changes in Assets and Liabilities Statement 37 111 u General Fixed Assets Account Group: ,..., Schedule of Changes in General Fixed Assets Statement 38 114 u General Long-Term Debt Account Group: n Schedule of General Longo. Term Debt Statement 39 116 u n u n u n, w ,., I LJ CITY OF ANDOVER, MINNESOTA ,., TABLE OF CONTENTS J ,., J ,., Page , Nwnber tJ n Supplementary Financial Information I tJ Combined Schedule ofIndebtedness Schedule I 118 ,., Debt Service Payments to Maturity: I LJ General Obligation Revenue Bond Schedule 2 120 Special Assessment Bonds Schedule 3 121 1 Tax Increment Bonds Schedule 4 122 LJ Certificates of Indebtedness Schedule 5 123 Permanent Improvement Revolving Bonds Schedule 6 124 ,.., State Aid Bond Schedule 7 125 I L.J Schedule of Tax Capacity Rates and Levies Schedule 8 126 ,., J III. STATISTICAL SECTION J General Fund - Revenues by Source - Years 1992 through 2001 Table I 128 General Fund - Expenditures by Function - Years 1992 through 2001 Table 2 129 ,.., J ,.., J ,.., J J ,., J ,.., J r"1 L.J J J J CITY OF ANDOVER, MINNESOTA n ORGANIZATION I December 31, 200 I LJ n I LJ n J Elected Officials Position Term Expires Michael R. Gamache Mayor January 7, 2003 ,..., Don Jacobson Councilmember January 7,2003 I LJ Mike Knight Councilmember January 4, 2005 Ken Orttel Councilmember January 4, 2005 r"1 Julie Trude Councilmember January 7, 2003 U n Appointed Officials J John Erar City Administrator Appointed ,..., Jin1 Dickinson Finance Director Appointed J Shirley Clinton Treasurer Appointed Victoria Volk Clerk Appointed If J 1 Ll n J n J ,.., J n I LJ J n J J n J If 3 Ll n J mTautges Redpath, Ltd. J n Certified Public Accountants and Consultants J J INDEPENDENT AUDITOR'S REPORT J J To the Honorable Mayor and Members of the City Council City of Andover, Minnesota J We have audited the accompanying general purpose financial statements of the City of Andover, Minnesota, as of and for the year ended December 31, 2001, as listed in the table of J contents. These general purpose financial statements are the responsibility of the City of Andover, Minnesota's management. Our responsibility is to express an opinion on these general pttrpose financial statements based on our audit. ~ U We conducted our audit in accordance with auditing standards generally accepted in the J United States of America and the standards applicable to fmancial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance J about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting J principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. J In our opinion, the general purpose fmancial statements referred to above present fairly, in all material respects, the financial position of the City of Andover, Minnesota, as of December J 31, 200 I, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with accounting principles generally accepted in the United States of America. J In accordance with Government Auditing Standards, we have also issued a report dated April , 15,2002 on our consideration of the City of Andover, Minnesota's internal control over i ,.., financial reporting and our tests of its compliance with certain provisions of laws, J regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this J report in considering the results of our audit. J 4810 White Bear Parkway. White Bear Lake, Minnesota 55110. USA Telephone: 651 4267000 Fax: 651 4265004 J HLB Tautges Redpath, Ltd. is a member of ~ International. A world-w'ide organization of accounting firms and business advisers 7 ,.., Ll ,.., , u J r; I Our audit was performed for the purpose of forming an opinion on the general purpose u fmancial statements taken as a whole. The combining, individual fund and account group n financial statements, supporting schedules and supplementary information listed in the table J of contents are presented for purposes of additional analysis and are not a required part of the general purpose fmancial statements of the City of Andover, Minnesota. Such information, n except for that portion marked "unaudited," on which we express no opinion, has been , I subjected to the auditing procedures applied in the audit of the general purpose financial LJ statements and, in our opinion, is fairly stated in all material respects, in relation to the n general purpose fmancial statements taken as a whole. I !....1 April 15, 2002 n tJ4. J H~e r~ ~ l HLB TAUTGES REDPATH, LTD. u Certified Public Accountants '1 LJ n J J '1 I U n J ,., I LJ '1 u J J '1 J 9 n u CITY OF ANDOVER, MINNESOTA COMBINED BALANCE SHEET - ,..., ALL FUND TYPES AND ACCOUNT GROUPS December 31, 200 I u n u Governmental Fund Types Special Debt Capital n Assets General Revenue Service Proj ects U Cash and investments (including cash equivalents) $3,420,044 $2,145,498 $6,245,282 $10,432,663 Taxes receivable: n Delinquent 67,222 I 660 61,680 - u Special assessments receivable: Deferred 251 - 2,498,390 2,311,178 n Delinquent 386 - 22,876 1,493 u Accounts/loans receivable 44,241 66,502 - 73,116 Interest receivable 13,183 10,406 30,691 63,941 ,., Due from other governmental units 109,797 411 35,875 109,673 Due from other funds - - 59,928 1,323,395 U Inventory 74,627 - - - Prepaid items 7,116 n - - - Property, plant and equipment - net - - - - U Other debits: Amount available in Debt Service Fund - - - - ,..., Amount to be provided for retirement of general long-term debt - - - - U Total assets $3,736,867 $2,223,477 $8,954,722 $14,315,459 ,..., Liabilities, Equity and Other Credits U Liabilities: Accounts payable $88,610 $9,168 $ - $764,323 ,..., Accrued items 140,258 6,750 - - U Due to other governmental units 20,068 - 262,685 - Deposits payable - - - - n Developer advances - - - 624,413 Deferred revenue 67,859 404,752 2,582,946 2,371,770 u Due to other funds - 11,297 59,928 1,223,133 Special assessments on City property n - - - - Bonds and certificates payable - - - - U Total liabilities 316,795 431,967 2,905,559 4,983,639 n Equity and other credits: Invested in general fixed assets - U - - - Contributed capital - - - - Retained earnings: ,..., Umeserved - - - - u Fund balance: Reserved 81,743 - 6,049,163 - n Umeserved: U Designated 3,338,329 - - 10,401,769 Undesignated - 1,791,510 - (1,069,949) n Total equity and other credits 3,420,072 1,791,510 6,049,163 9,331,820 U Total liabilities, equity and other credits $3,736,867 $2,223,477 $8,954,722 $14,315,459 n u The accompanying notes are an integral part of these fmancial statements. n 12 u r-, J r-, Statement 1 J 'l J Proprietary Fund Types Fiduciary Account Groups Totals r-, Internal Fund Type General General Longo. (Memorandum Only) J Enterprise Service Agency Fixed Assets Term Debt 2001 2000 $2,565,358 $158,345 $539,183 $ - $ - $25,506,373 $19,895,971 r-, J - - - - - 129,562 83,215 r-, 14,905 - - - - 4,824,724 5,528,491 ,J 1,509 - - - - 26,264 15,871 519,468 - - - - 703,327 661,714 r-, 19,193 216 41,229 - - 178,859 120,249 J 1,659 - - - - 257,415 235,353 11,591 - - - - 1,394,914 6,362,474 55,341 29,306 - - - 159,274 114,113 r-, 45,264 52,380 77,114 J - - - - 27,640,310 - - 17,979,074 - 45,619,384 43,745,484 r-, - - - - 6,049,163 6,049,163 7,406,642 . I LJ - - - - 29,179,771 29,179,771 23,701,551 $30,874,598 $187,867 $580,412 $17,979,074 $35,228,934 $114,081,410 $107,948,242 n i LJ '"l $28,708 $7,760 $738 $ - $ - $899,307 $378,644 J 67,677 8,131 - - 313,934 536,750 451,277 - - - - - 282,753 12,954 n - - 488,933 - - 488,933 524,020 I - - - - - 624,413 1,225,949 Li 14,504 - - - - 5,441,831 6,197,409 'l 9,815 - 90,741 - - 1,394,914 6,362,473 - - - - - - 38,553 LJ - - - - 34,915,000 34,915,000 30,820,000 120,704 15,891 580,412 0 35,228,934 44,583,901 46,011,279 r-, J 17,979,074 17,979,074 17,249,031 - - - - 27,541,358 - - - - 27,541,358 26,285,503 ,..., I - - LJ 3,212,536 171,976 - - - 3,384,512 3,970,428 n - - - - - 6,130,906 7,519,445 J - - - - - 13,740,098 7,069,907 ,..., - - - - - 721,561 (157,351) I 30,753,894 171,976 0 17,979,074 0 69,497,509 61,936,963 L..J $30,874,598 $187,867 $580,412 $17,979,074 $35,228,934 $114,081,410 $107,948,242 n J The accompanying notes are an integral part of these financial statements. n J 13 r"1 J CITY OF ANDOVER, MINNESOTA r"1 COMBINED STATEMENT OF REVENUES, EXPENDITURES AND Statement 2 , CHANGES IN FUND BALANCE - ALL GOVERNMENTAL FUND TYPES U For The Year Ended December 31, 2001 '1 J ,-, Totals I Special Debt Capital (Memorandum Only) U General Revenue Service Proj ects 2001 2000 Revenues: r"1 General property taxes and I LJ tax increments $3,982,174 $25,571 $1,329,188 $348,637 $5,685,570 $5,267,117 Special assessments - 1,980,660 1,967,113 3,947,773 3,923,600 n Licenses and permits 720,712 - - - 720,712 623,662 , J Intergovernmental 1,095,727 1,750 238,447 318,639 1,654,563 2,193,689 Charges for services 722,690 383,832 - - 1,106,522 998,188 r"1 Fines 73,699 - - 73,699 82,443 J Investment income 128,701 94,038 223,944 666,415 1,113,098 1,342,497 Miscellaneous 201,221 136,937 - 1,077,658 1,415,816 1,564,492 r"1 Total revenues 6,924,924 642,128 3,772,239 4,378,462 15,717,753 15,995,688 I LJ Expenditures: Current: r"1 General government 1,704,797 - - 1,704,797 1,618,985 J Public safety 2,084,740 - - 2,084,740 1,966,369 Public works 1,274,387 163,368 - - 1,437,755 1,649,418 n Sanitation 135,189 - - - 135,189 100,073 I Parks and recreation 543,792 - 543,792 507,420 U - Recycling 108,390 - - - 108,390 91,071 r"1 Economic development - 123,333 - - 123,333 137,105 U Miscellaneous 145,068 - - - 145,068 133,321 Capital outlay 99,920 33,764 - 7,257,328 7,391,012 9,590,288 n Debt service - - 6,598,981 - 6,598,981 5,972,315 I Total expenditures 6,096,283 320,465 6,598,981 7,257,328 20,273,057 21,766,365 U Revenues over (ooder) expenditures 828,641 321,663 (2,826,742) (2,878,866) (4,555,304) (5,770,677) r"1 I U Other financing sources (uses): Operating transfers in 90,000 95,000 2,000,874 543,812 2,729,686 2,851,463 n Operating transfers out (181,355) (17,021) (561,342) (430,673) (1,190,391) (2,755,502) J Bond proceeds - - 29,731 8,910,269 8,940,000 5,795,000 Proceeds from sale of property - - - 236,573 236,573 452,365 n Total other fmancing sources (uses) (91,355) 77,979 1,469,263 9,259,981 10,715,868 6,343,326 I U Net increase (decrease) in food balance 737,286 399,642 (1,357,479) 6,381,115 6,160,564 572,649 n Food balance - January I 2,682,786 1,391,868 7,406,642 2,950,705 14,432,001 13,859,352 ! L.J Fund balance - December 31 $3,420,072 $1,791,510 $6,049,163 $9,331,820 $20,592,565 $14,432,001 n I U n J The accompanying notes are an integral part of these fmancial statements. n I 15 L.J n u CITY OF ANDOVER, MINNESOTA COMBINED STATEMENT OF REVENUES, EXPENDITURES AND '""' CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUND TYPES u For The Year Ended December 31, 2001 n u rl General Over u (Under) Revenues: Budget Actual Budget n General property taxes and tax increments $4,031,155 $3,982,174 ($48,981 ) u Licenses and permits 872,020 720,712 (151,308) Intergovernmental 1,083,004 1,095,727 12,723 n Charges for services 573,260 722,690 149,430 u Fines 65,300 73,699 8,399 Investment income 85,000 128,701 43,701 n Miscellaneous 223,000 201,221 (21,779) U Total revenues 6,932,739 6,924,924 (7,815) n Expenditures: Current: u General government 1,798,909 1,704,797 (94,112) Public safety 2,163,283 2,084,740 (78,543) n Public works 1,939,465 1,274,387 (665,078) u Sanitation 177,790 135,189 (42,601) Parks and recreation 565,183 543,792 (21,391) n Recycling 110,295 108,390 (1,905) u Economic development - - - Miscellaneous 141,552 145,068 3,516 n Capital outlay 315,155 99,920 (215,235) Total expenditures 7,211,632 6,096,283 (1,115,349) u n Revenues over (ooder) expenditures (278,893) 828,641 1,107,534 u Other financing sources (uses): Operating transfers in 244,067 90,000 (154,067) n Operating transfers out - (181,355) (181,355) u Proceeds from sale of property - - - Total other financing sources (uses) 244,067 (91,355) (335,422) '""' u Net increase (decrease) in fund balance ($34,826) 737,286 $772,112 n Food balance - January I 2,682,786 u Food balance - December 31 $3,420,072 n u n u ,., u The accompanying notes are an integral part of these [mancial statements. n 16 LJ r"1 U ,., Statement 3 J ,., J n Totals (Memorandum Only) J Special Revenue 2001 Over Over (Under) (Under) 2000 ,., Budget Actual Budget Budget Actual Budget Actual I U $25,759 $25,571 ($188) $4,056,914 $4,007,745 ($49,169) $3,590,640 - - - 872,020 720,712 (151,308) 623,662 n 6,425 1,750 (4,675) 1,089,429 1,097,477 8,048 995,062 J 204,050 383,832 179,782 777,310 I, I 06,522 329,212 998,188 - - - 65,300 73,699 8,399 82,443 ,., 66,470 94,038 27,568 151,470 222,739 71,269 248,445 J 135,302 136,937 1,635 358,302 338,158 (20,144) 290,659 438,006 642,128 204,122 7,370,745 7,567,052 196,307 6,829,099 n I u - - - 1,798,909 1,704,797 (94,112) 1,618,985 r"1 - - - 2,163,283 2,084,740 (78,543) 1,966,369 J 243,438 163,368 (80,070) 2,182,903 1,437,755 (745,148) 1,649,418 - - - 177,790 135,189 (42,601) 100,073 n - - - 565,183 543,792 (21,391) 507,420 I 110,295 108,390 (1,905) 91,071 LJ - - - 134,102 123,333 (10,769) 134,102 123,333 (10,769) 137,105 ,., - - - 141,552 145,068 3,516 133,321 I 82,500 33,764 (48,736) 397,655 133,684 (263,971 ) 465,436 U 460,040 320,465 (139,575) 7,671,672 6,416,748 (1,254,924) 6,669,198 n (22,034) 321,663 343,697 (300,927) 1,150,304 1,451,231 159,901 , J n 220,000 95,000 (125,000) 464,067 185,000 (279,067) 452,061 I U ( 154,067) (17,021) 137,046 (154,067) (198,376) (44,309) (543,311) - - - - - - 103,456 n 65,933 77,979 12,046 310,000 (13,376) (323,376) 12,206 , J $43,899 $355,743 $1,127,855 399,642 $9,073 1,136,928 172,107 n I 1,391,868 4,074,654 3,902,547 L.J ,., $1,791,510 $5,211,582 $4,074,654 I LJ ,., I U n I L.J The accompanying notes are an integral part of these financial statements. n L.J 17 n u CITY OF ANDOVER, MINNESOTA COMBINED STATEMENT OF REVENUES, EXPENSES AND Statement 4 n CHANGES IN RETAINED EARNINGS ALL PROPRIETARY FUND TYPES u For The Year Ended December 31, 2001 n u Internal Totals (Memorandum Only) n Enterprise Service 2001 2000 Operating revenues: u User charges $2,194,226 $405,965 $2,600,191 $2,484,925 Meters 38,356 - 38,356 45,581 n Permit fees 13,900 - 13,900 14,950 u Penalties 34,182 - 34,182 34,360 Other 326 24,027 24,353 22,631 n Total operating revenues 2,280,990 429,992 2,710,982 2,602,447 u Operating expenses: n Personal services 446,642 171,743 618,385 656,285 Supplies 65,871 170,051 235,922 220,500 u Other services and charges 375,744 113,472 489,216 209,059 n Disposal charges 506,338 - 506,338 492,720 Depreciation 746,417 - 746,417 715,298 u Total operating expenses 2,141,012 455,266 2,596,278 2,293,862 n Net income (loss) from operations 139,978 (25,274) 114,704 308,585 u Other income: n Investment income 209,758 1,168 210,926 147,903 u Net income (loss) before operating transfers 349,736 (24, I 06) 325,630 456,488 n Other financing sources (uses): u Operating transfers out (1,539,295) - (1,539,295) (95,961) n Net income (loss) (1,189,559) (24, I 06) (1,213,665) 360,527 u Other increases: n Depreciation charged against contributed capital 627,749 - 627,749 593,052 u Net increase (decrease) in retained earnings (561,810) (24, I 06) (585,916) 953,579 n Retained earnings - January I 3,774,346 196,082 3,970,428 3,016,849 u n Retained earnings - December 31 $3,212,536 $171,976 $3,384,512 $3,970,428 u n u n u n u The accompanying notes are an integral part of these fmancial statements. n 18 u J CITY OF ANDOVER, MINNESOTA ,., COMBINED STATEMENT OF CASH FLOWS- Statement 5 J ALL PROPRIETARY FUND TYPES For The Year Ended December 31,2001 ~ J n Totals J Internal (Memorandum Only) Enterprise Service 2001 2000 1 Cash flows from operating activities: L..J Operating income (loss) $139,978 ($25,274) $114,704 $308,585 Adjustments to reconcile operating income (loss) to n net cash flows from operating activities: J Depreciation 746,417 - 746,417 715,298 Change in assets and liabilities: " Decrease (increase) in special assessments (5,730) - (5,730) 221 J Decrease (increase) in accounts receivable (2,156) 718 (1,438) (58,674) Decrease (increase) in due from other governmental units (465) - (465) 497 " Decrease (increase) in inventory (27,004) (6,172) (33,176) (20,791) J Decrease (increase) in prepaid items (3,885) 32,468 28,583 (33,887) Increase (decrease) in accounts payable 9,894 (10) 9,884 (8,669) ,., Increase (decrease) in accrued items 13,249 2,216 15,465 4,641 I Increase (decrease) in deferred revenue 5,729 - 5,729 (221) L..J Net cash flows from operating activities 876,027 3,946 879,973 907,000 " Cash flows from noncapital fmancing activities: I U Advances from other funds (14,000) - (14,000) 23,815 Advances to other funds - 6,260 6,260 (104,649) J Payments of advances to other funds 437,000 - 437,000 118,410 Operating transfers to other funds (1,539,295) - (1,539,295) (95,961) Net cash flows from noncapital financing activities (1,116,295) 6,260 (1,110,035) (58,385) " U Cash flows from capital and related fmancing activities: Acquisition of fixed assets (6,671) - (6,671) (86,205) n Cash flows from investing activities: J Investment income 202,422 1,342 203,764 146,490 " Net increase (decrease) in cash and cash equivalents (44,517) II ,548 (32,969) 908,900 L.J Cash and cash equivalents - January I 2,609,875 146,797 2,756,672 1,847,772 " I Cash and cash equivalents - December 3 I $2,565,358 $ I 58,345 $2,723,703 $2,756,672 U " I Noncash investment, capital and financing activities: L.J 1 System assets were contributed to the Enterprise Funds in 2001 as follows: Water $766,358 L.J Sewer $1,117,245 1 L.J The accompanying notes are an integral part of these financial statements. " I 19 L.J ,..., J ,..., J CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS ,..., December 31, 2001 J ,..., J Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES ,..., The City of Andover was incorporated in 1974 and operates under the State of Minnesota Statutory Plan A I LJ form of goverrunent. The governing body consists of a five-member City council elected by voters of the City. 1 The accounting policies of the City of Andover conform to accounting principles generally accepted in the LJ United States of America as applicable to goverrunents. With respect to proprietary activities, the City has ,..., applied all applicable Goverrunental Accounting Statement Board (GASB) pronouncements as well as J Financial Accounting Standards Board (F ASB) pronouncements and Accounting Principles Board (APB) Opinions issued on or before November 30, 1989 unless those pronouncements conflict with or contradict GASB pronouncements. ,..., J A. FINANCIAL REPORTING ENTITY J As required by accounting principles generally accepted in the United States of America, the fmancial statements of the reporting entity include those of the City of Andover (the primary goverrunent) and its component units. The component units discussed below are included in the ,..., City's reporting entity because of the significance of their operational or financial relationships J with the City. COMPONENT UNITS ,..., In conformity with accounting principles generally accepted in the United States of America, the J fmancial statements of the component unit has been included in the fmancial reporting entity as a blended component unit. ,..., , The Andover Economic Development Authority (EDA) is an entity legally separate from the City. J However, for financial reporting purposes, the EDA is reported as ifit were part of the City's ,..., operations because the members of the City Council serve as EDA Board Members and its purpose I is to promote development within the City of Andover. The activity of the EDA is reported in the LJ EDA General Special Revenue Fund. Separate financial statements are not prepared for the EDA. ,..., B. FUND ACCOUNTING I L.J The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a ,..., separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues , LJ and expenditures or expenses, as appropriate. Government resources are allocated and accounted for in individual funds based upon the purposes for which they are to be spent and the means by n which spending activities are controlled. J '"1 , LJ 1 u ,..., I 21 LJ ,., L.i ,.., CITY OF ANDOVER, MINNESOTA W NOTES TO FINANCIAL STATEMENTS December 31, 2001 n u n u The following types of funds and account groups are employed by the City: GOVERNMENTAL FUNDS n u General Fund - to account for all financial resources except those required to be accounted for in another fund. n Special Revenue Funds - to account for the proceeds of specific revenue sources that are u legally restricted to expenditure for specified purposes. n Debt Service Funds - to account for the accumulation of resources for, and the payment U of, general long-term debt principal, interest, and related costs. ,.., Capital Proj ects Funds - to account for financial resources to be used for the acquisition L.i or construction of major facilities other than those financed by Proprietary Funds. PROPRIETARY FUNDS n u Enterprise Funds - to account for operations: (a) that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is ,.., that the costs (expenses, including depreciation) of providing goods or services to the L.i general public on a continuing basis be financed or recovered primarily through user charges; or, (b) where the governing body has decided that periodic determination of ,.., revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. The LJ City maintains Water and Sewer Enterprise Funds. ,., Internal Service Funds - to account for the financing of goods or services provided by u one department or agency to other departments or agencies of the City. The City's Central Equipment Maintenance Fund is used to account for the City's equipment n operations to all City departments on a cost rein1bursement basis. The Risk Management Fund is used to partially self-insure workers compensation claims. u FIDUCIARY FUNDS ,.., Agencv Funds - to account for assets held by a governmental unit in a trustee capacity or U as an agent for individuals, private organizations, other governmental units, and/or other funds. n u n u ,.., u ,., u n 22 LJ .., J ,., I LJ CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS ,., December 31,2001 J ,., J ACCOUNT GROUPS ,., I The governmental fund types are designed to accotmt for the fmancial flow of a particular U fund; therefore, they generally include only current assets and current liabilities on their balance sheets. The City maintains two account groups to account for noncurrent assets J and long-term liabilities as follows: General Fixed Assets - The City maintains a separate account group which contains the ,., fixed assets used in the governmental fund type operations. They are assets of the City as , a whole and not of individual funds. , U General Longo. Term Debt - This account group contains the long-term obligations ofthe ,., City including general obligation bonds, certificates of indebtedness, contracts payable J and compensated absences payable. These long-term liabilities are expected to be fmanced by the governmental funds. ,., J C. MEASUREMENT FOCUS, FIXED ASSETS AND LONG-TERM LIABILITIES ,., The accounting and reporting treatment applied to the fixed assets and long-term liabilities J associated with a fund are determined by its measurement focus. All governmental funds are accounted for on a spending or "financial flow" measurement focus. This means that only current 1 assets and current liabilities are generally included on their balance sheets. Their reported fund balance (net current assets) is considered a measure of available spendable resources. U Governmental fund operating statements present increases (revenues and other fmancing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are .., said to present a summary of sources and uses of available spendable resources during a period. I U Fixed assets used in governmental fund type operations (general fixed assets) are accounted for in J the General Fixed Assets Account Group, rather than in governmental funds. Public domain ("infrastructure") general fixed assets, which are certain improvements other than buildings, including roads, curbs and gutters, streets and sidewalks, drainage systems, and lighting systems, are not capitalized by the City. No depreciation has been provided on general fixed assets. ,., I All fixed assets are valued at their historical cost or estimated historical cost if actual cost is not U available. Donated fixed assets are valued at their estimated fair value on the date donated. ,..., Because of their spending measurement focus, expenditure recognition for governmental fund J types is limited to exclude amounts represented by noncurrent liabilities. Since they do not affect net current assets, long-term liabilities expected to be financed from governmental funds are ,., accounted for in the General Long-Term Debt Account Group, not in the governmental funds. , Such long-term amounts are not recognized as governmental fund type expenditures or fund I LJ liabilities. They are instead reported as liabilities in the General Long-Term Debt Account Group. 1 The two account groups, General Fixed Assets and General Longo. Term Debt, are not "funds." U They are concerned only with the measurement offmancial position. They are not involved with measurement of results of operations. 1 u n I 23 u n u ,.., CITY OF ANDOVER, MINNESOTA L..J NOTES TO FINANCIAL STATEMENTS December 31, 2001 n u n u All Proprietary Funds are accounted for on a "flow of economic resources" measurement focus. n This means that all assets and all liabilities (whether current or noncurrent) associated with the fund's activities are included on the balance sheet. Proprietary fund type operating statements U present increases (revenues) and decreases (expenses) in net total assets. n Depreciation of all exhaustible fixed assets by Proprietary Funds is charged as an expense against u operations. Accumulated depreciation is reported on the Proprietary Fund balance sheet. Depreciation has been provided over the assets' estimated useful lives using the straight-line n method. u Estimated useful lives are as follows: ,., Buildings and in1provements 5 - 50 years u Equipment 5 - 20 years n D. BASIS OF ACCOUNTING u Basis of accounting refers to when revenues and expenditures or expenses are recognized in the n accounts and reported in the financial statements. Basis of accounting relates to the timing of the LJ measurement made, regardless of the measurement focus applied. All governmental funds are accounted for using the modified accrual basis of accounting, in which n revenues are recognized when they become measurable and available as net current assets. L.J Major revenues that are susceptible to accrual include property taxes, intergovernmental revenues, n charges for services, and investment income. Major revenues that are not susceptible to accrual u include licenses and permits, fees and miscellaneous revenues; such revenues are recorded only as received because they are not measurable until collected. n The City considers property taxes as available if they are collected within 60 days after year end. U A one-year availability period is used for revenue recognition for all other governmental fund revenues. ,.., Expenditures are generally recognized under the modified accrual basis of accounting when the L..J related fund liabilities are incurred. Exceptions to this rule include sick pay and principal and interest on general long-term debt, which are recognized when due. n u All Proprietary Funds are accounted for using the accrual basis of accounting; revenues are recognized when they are earned and expenses are recognized when they are incurred. Unbilled n utility service receivables are recorded at year end. U The City reports deferred revenue on the combined balance sheet. Deferred revenues arise when a potential revenue does not meet both the "measurable" and "available" criteria for recognition in n the current period. Deferred revenues also arise when resources are received by the City before it I LJ has a legal claim to them, or when grant monies are received prior to the incurrence of qualifYing n , u n 24 , LJ ., J ., i LJ CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS '1 December 31, 200 I J ., I W expenditures. In subsequent years, when both revenue recognition criteria are met, or when the ,.., City has a legal claim to the resources, the liability for deferred revenue is removed lTom the I combined balance sheet and the revenue is recognized. U The City has reported as deferred revenues the amount of$5,44l,831, which consists of the J following: Unearned grants and deposits $463,190 n Property taxes receivable 129,562 I Special assessments receivable 4,849,079 LJ Total $5,441,831 ., J E. BUDGETS ., J Budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America. Annual appropriated budgets are adopted for the General Fund and ., Special Revenue Funds a separate budget report is issued at the beginning of each year. J Budgeted amounts are reported as originally adopted, or as amended by the City Council. Individual amendments were not material in relation to the original appropriations which were 1 adjusted. Budgeted expenditure appropriations lapse at year end. U The City follows these procedures in establishing the budgetary data reflected in the financial J statements: 1. The City Administrator submits to the City Council a proposed operating budget for the fiscal year commencing the following January I. The budget includes proposed expenditures and ., the means of financing them. I W 2. Public hearings are conducted to obtain taxpayer comments. n 3. The budget is legally enacted through City Council action. J 4. Expenditures may legally exceed budgeted appropriations at the fund level through City n Council action. Also, the City Council may authorize transfers of budgeted amounts between U departments within any fund. 5. Formal budgetary integration is employed as a management control device during the year for ., the General Fund and Special Revenue Funds. Budgetary control for Capital Projects Funds is I U accomplished through the use ofproject controls. 1 6. The legal level of budgetary control is at the department level for the General Fund and at the fund level for the Special Revenue Funds and Debt Service Funds. Also inl1erent in this LJ controlling function is the management philosophy that the existence of a particular item or appropriation in the approved budget does not automatically mean that it will be spent. The J ., I 25 u r1 U ,.., CITY OF ANDOVER, MINNESOTA u NOTES TO FINANCIAL STATEMENTS December 31, 2001 M u ,.., U budget process has flexibility in that, where need has been properly demonstrated, an adjustment can be made within the department budget by the City Administrator or between ,., departments by the City Council. u F. ENCUMBRANCES ,.., Encumbrances outstanding at year end expire and outstanding purchase orders are canceled and U not reported in the financial statements. ,.., U G. CASH AND INVESTMENTS (INCLUDING CASH EQUIVALENTS) (SEE NOTE 3) ,.., Cash balances from all funds are combined and invested to the extent available in authorized investments. Earnings from such investments are allocated to the respective funds on the basis of u applicable cash balance participation of each fund. ,.., Long-term investments are stated at fair value. Short-term investments, such as commercial paper U and banker's acceptances, are reported as amortized cost. ,.., For purposes of the Statement of Cash Flows of Proprietary Fund Types, cash equivalents are u defined as short-term, highly liquid investments that are both: readily convertible to known amounts of cash, or ,.., a. b. so near their maturity that they present insignificant risk of changes in value because of u changes in interest rates. ,..., The City's policy considers cash equivalents to be those that meet the above criteria and have u original maturities of three months or less. ,..., H. TAXES RECEIVABLE u Delinquent taxes receivable represent the past six years of uncollected tax levies. n U ,.., U ,., u n u n LJ n 26 l.J J 1 U CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS r"1 December 31, 2001 J n , U I. SPECIAL ASSESSMENTS J Special assessments represent the fmancing for public in1provements paid for by benefiting property owners. These assessments are recorded as receivables upon certification to the county or upon completion of the project costs and passage ofa Council resolution with the actual J certification taking place subsequent to year end. The corresponding revenue from the delinquent (tmremitted) and deferred (certified but not yet levied) special assessments receivable is deferred until the year in which it becomes available (collected within 60 days of year end). 1 LJ J. DUE FROMffO OTHER FUNDS ,.., lnterfund receivables and payables are a result of various transactions between funds during the I year. The balances outstanding at year end are classified as "due to/from other funds." LJ n K. INVENTORIES J The inventories of the General Fund and the Proprietary Funds are stated at cost on the fIrst-in, J fIrst-out basis. The General Fund accounts for inventory using the consumption method. General Fund inventory consists of signs and miscellaneous other items. Proprietary Funds inventory consists of water meters, miscellaneous parts and other items. ,.., J L. DEFERRED REVENUE J Deferred revenue represents delinquent taxes, deferred and delinquent assessments, loans receivable and other unearned grants in all funds. This revenue is deferred until it is measurable and available as net current assets. n I LJ M. COMPENSATED ABSENCES n City employees earn vacation and sick pay accruing each payroll period. Unused vacation can be I accrued by the employees up to a maxin1um of200 hours as of the anniversary date of the U individual's employment with the City. In the governmental fund types, the liability for vacation pay is recognized in the General Fund to the extent it is expected to be paid from expendable n available financial resources. The remaining liability is recorded in the General Longo. Term Debt I LJ Account Group. Proprietary Fund types expense vacation pay as it accrues, with the liability being recorded in the respective fund. 'l Employees can also accrue an unlimited amotu1t oftu1used sick leave. Employees with two or J more years of service are entitled to receive severance pay equal to a percentage of tu1used sick pay ranging from 20-50 percent based on years of service, up to a maximum of 400 hours. The 1 liability for severance pay is accotu1ted for the same as accrued vacation pay. LJ n , U n I 27 u n L..J ,.., CITY OF ANDOVER, MINNESOTA u NOTES TO FINANCIAL STATEMENTS December 31, 2001 n LJ ,..., LJ N. REVENUES, EXPENDITURES AND EXPENSES n REVENUES LJ Property taxes are recognized as revenue when measurable and available. Intergovernmental revenues are reported under the legal and contractual requirements of the individual programs. n Licenses and permits, charges for services, fines, and miscellaneous revenues, except investment U earnings, are recorded as revenues when received in cash because they are generally not ,.., measurable until then. Investment income is recorded when earned because it is measurable and available. LJ PROPERTY TAX COLLECTION CALENDAR n The City levies its property tax for the subsequent year during the month of December and it is w certified to Anoka County. December 28 is the last day the City can certifY a tax levy to the ,.., County Auditor for collection the following year. Such taxes become a lien on the following January I. Anoka County is the collecting agency for the levy and remits the collections to the LJ City three times a year. Taxes not collected as of December 31 each year are shown as delinquent taxes receivable. ,..., The County Auditor prepares the tax list for all taxable property in the City, applying the L..J applicable tax rate to the tax capacity of individual properties, to arrive at the actual tax for each n property. The County Auditor also collects all special assessments, except for certain prepayments paid directly to the City. L' The County Auditor submits a list of taxes to be collected on each parcel of property to the County ,..., Treasurer in January of each year. The County Treasurer collects all taxes and is required to mail LJ copies of all personal property tax statements by April 15, and copies of all real estate tax statements by April 15, of each year. Property owners are required to pay one-half of their real ,.., estate taxes due by May 15 and the balance by October 15. w If taxes due May 15 are not paid on time, a penalty of3% is assessed on homesteaded property and 7% on nonhomesteaded property. An additional I % penalty is added each month the taxes remain ,.., unpaid, until October 15. If the taxes due May 15 are not paid by October 15, a 2% penalty per ; month is added to homesteaded property and 4% per month to nonhomesteaded property until u January I. n If the taxes are not paid by January I, further penalties are added. Penalties and interest apply to LJ both taxes and special assessments. There are some exceptions to the above penalties, but they are not material. n Within 30 days after the tax settlement date, the County Treasurer is required to pay 70% of the LJ estinmted collections of taxes and special assessments to the City Treasurer. The County Treasurer must pay the balance to the City Treasurer within 60 days after settlement, provided that after 45 n days interest accrues at the rate of 8% per anntuTI. u n u n 28 L..J J ..., J CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS ..., December 31, 2001 I U ..., J EXPENDITURES n Expenditure recognition for governmental fund types includes only amounts represented by current I U liabilities. Since noncurrent liabilities do not affect net current assets, they are not recognized as governmental fund expenditures for fund liabilities. They are reported as liabilities in the General J Longo. Term Debt Account Group. EXPENSES n Proprietary Fund types recognize expenses when they are incurred. i U 1 O. INTERFUND TRANSACTIONS LJ Quasi-external transactions are accounted for as revenues, expenditures and expenses. M Transactions that constitute reimbursements to a fund for expenditures or expenses initially made J from it that are properly applicable to another fund are recorded as expenditures or expenses in the rein1bursing fund and as a reduction of expenditures or expenses in the fund that is rein1bursed. n All other interfund transactions, except quasi-external and reimbursements, are reported as J transfers. Nonrecurring or nonroutine permanent transfers of equity are reported as residual equity transfers. All other interfund transfers are reported as operating transfers. ,.., J P. COMPARATIVE DATA " Comparative total data for the prior year have been presented in the accompanying financial L.J statements in order to provide an understanding of changes in the City's financial position and operations. n Comparative data have been adjusted to reflect reclassifications of accounts for comparative I I LJ purposes. n I Q. TOTAL COLUMNS ON GENERAL PURPOSE STATEMENTS LJ Total columns on the general purpose financial statements are captioned "memorandum only" to n indicate that they are presented only to facilitate financial analysis. Data in these columns do not I present financial position, results of operations, or changes in cash flows in conformity with LJ accounting principles generally accepted in the United States of America. Interfund eliminations ..., have not been made in the aggregation of this data. J 1 LJ ..., i L.J 1 29 u M L..J n CITY OF ANDOVER, MINNESOTA U NOTES TO FINANCIAL STATEMENTS December 31,2001 ,... LJ M LJ R. USE OF ESTIMATES The preparation of fmancial statements in accordance with accormting principles generally ,.., accepted in the United States of America (GAAP) requires management to make estimates that u affect amormts reported in the fmancial statements during the reporting period. Actual results could differ from such estin1ates. ,.., LJ Note 2 STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY ,.., A. FUND DEFICITS LJ The following frmds had deficit fund balances at December 31, 200 I: ,.., Special Revenue Frmds: w Drainage and Mapping $14,048 M Oak Wilt Suppression Program 5,381 LJ Capital Projects Frmds: Storm Sewer Proj ect 109,020 ,.., Unfinanced Projects 836,250 LJ Kelsey Rormd Lake Park Project 9,687 ,.., Total $974,386 LJ ,..., These deficits will be elin1inated by transfers from other funds, collections of property tax levies or u proceeds from bond issues. ,.., Note 3 DEPOSITS AND INVESTMENTS u A. DEPOSITS ,.., ! In accordance with Minnesota Statutes, the City maintains deposits at those depository banks lJ authorized by the City Council, all of which are members of the Federal Reserve System. ,.., Minnesota Statutes require that all City deposits be protected by insurance, surety bond, or u collateral. The market value of collateral pledged must equalllO% of the deposits not covered by insurance or bonds (140% in the case of mortgage notes pledged). ,.., Authorized collateral includes the legal investments described below, as well as certain first U mortgage notes, and certain other state or local government obligations. Minnesota Statutes require that securities pledged as collateral be held in safekeeping by the City Treasurer or in a ,.., financial institution other than that furnishing the collateral. u ,.., u ,., 30 LJ r-, J ,., J CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS .., December 31, 2001 J ,.., J Balances at December 31, 200 I are as follows: ,.., Bank Carrying J Balances Amount " I) Insured or collateralized by securities held by the City J or its agent in the City's name. $152,388 $849,990 n 2) Collateralized with securities held by the pledging institution J trust department in the City's name. - - n 3) Uncollateralized or collateralized with securities J not in the City's name. - - M Totals $152,388 $849,990 IJ '1 B. INVESTMENTS tJ Minnesota Statutes authorize the City to invest in the following: n , a) Direct obligations or obligations guaranteed by the United States or its agencies, its U instrumentalities, or organizations created by an act of congress, excluding mortgage- backed securities defined as high risk. ,., , U b) Shares of investment companies registered under the Federal Investment Company Act of 1940 and whose only investments are in securities described in (a) above, general n obligation tax-exempt securities, or repurchase or reverse repurchase agreements. I U c) General obligations of the State of Minnesota or any of its municipalities. n d) Bankers acceptance of United States banks eligible for purchase by the Federal Reserve I U System. ,.., e) Commercial paper issued by United States corporations or their Canadian subsidiaries, of I the highest quality, and maturing in 270 days or less. U f) Repurchase or reverse repurchase agreements with banks that are members of the Federal n Reserve System with capitalization exceeding $10,000,000; a primary reporting dealer in J U.S. government securities to the Federal Reserve Bank of New York; certain Minnesota securities broker-dealers; or, a bank qualified as a depositor. ,-, U ,.., J ,.., I 31 L.J ,.., LJ ,.., CITY OF ANDOVER, MINNESOTA U NOTES TO FINANCIAL STATEMENTS December 31,2001 .... u ,..., Balances at December 31,2001 were: U Carrying n Cuslodial Credit Risk Category Amount U Securities Type 1 2 3 (at Fair Value) n Negotiable CD's $1,720,765 $ $ $1,720,765 State and local government securities 1,135,897 1,135,897 LJ U.S. government and agency securities 18,373,037 - 18,373,037 ,., Commercial paper 2,245,710 - - 2,245,710 Totals $23,475,409 $0 $0 23,475,409 u Investmenls not subject to credit risk calegorization: ,.., Minnesota municipal investment pool 49,110 LJ Open end mutual funds 1,130,864 Total investment 24,655,383 f-1 Deposits - checking accounl 849,990 Total deposits and investments 25,505,373 1..1 Petty cash 1,000 ,., Total cash and investments (including cash equivalents) $25,506,373 u The City's investments are categorized above to give an indication of the level of custodial credit risk n asstm1ed at year end. Category I includes investments that are insured or registered or for which the u securities are held by the City or its agent in the City's name. Category 2 includes tminsured or unregistered investments for which the securities are held by the cotmterparty's trust department or ,..., agent in the City's name. Category 3 includes uninsured and unregistered investments for which the u securities are held by the cotmterparty or by its trust department or agent but not in the City's name. ,., Note 4 FLEXmLE BENEFIT PLAN u The City offers a flexible benefit plan. The plan is a "cafeteria plan" tmder Section 125 of the Internal ,., Revenue Code. All employees who meet the eligibility requirements may participate in the plan. To be lJ eligible, an employee must regularly scheduled to work 30 hours per week. Eligible employees can elect to participate by contributing pre-tax dollars withheld from payroll checks to n the plan for health and dental care, dependent care, and other qualifYing insurance benefits. Payments are u made from the plan to participating employees upon submitting a request for reimbursement of eligible expenses actually incurred by the participant. n All assets of the plan are held by the City. The Plan is administered by the City for child care, out-of- u pocket medical expense reimbursements and qualifYing insurance premiums. n All plan property and income attributable to that property is solely the property of the City, subject to the lJ claims of the City's general creditors. Participants' rights under the plan are equal to those of general n u n 32 u ,.., J n J CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS r"l December 31, 200 I J r1 J creditors of the City in an amount equal to the eligible health care and dependent care expenses incurred by n the participants. The City believes that it is unlikely that it will use the assets to satisfy the clain1s of general I creditors in the future. Ll 1 Note 5 INTERFUND RECEIVABLES AND PAY ABLES U The following is a swnmary of interfund receivables and payables at December 31, 200 I: n Fund Due From Due To J Special Revenue Funds: n Trailffransportation $ - $11,297 I Ll Debt Service Funds: J G.O. Improvement Refunding Bonds of 1986C/1997C 59,928 - G.O. Improvement Bonds of 1993A - 59,928 ,.., Capital Projects Funds: J Water Trunk Project 25,747 - Sewer Trunk Project - 5,611 Road and Bridge Fund 90,741 - ,.., Tax Increment Projects 1,190,000 1,191,775 U Park Dedication Fund 1,518 - Permanent Improvement Revolving 15,389 25,747 n , LJ Enterprise Funds: Water 11,591 - r1 Sewer - 9,815 J Agency Funds: n General Agency Fund - 90,741 J Total $1,394,914 $1,394,914 n I L...i n J 1 L-J r"l I Ll 1 33 u ,.., LJ ,...., CITY OF ANDOVER, MINNESOTA LJ NOTES TO FINANCIAL STATEMENTS December 31, 2001 ,., u n Note 6 FIXED ASSETS w A summary of changes in general fIXed assets is as follows: ,., u Balance Balance 1/l/01 Additions Deletions 12/31/01 M Land and in1provements $2,741,610 $ - $ - $2,741,610 L.J Buildings and in1provements 8,191,297 - - 8,191,297 Furniture and equipment 1,076,936 28,739 - 1,105,675 ,...., Machinery and equipment 5,239,188 801,951 100,647 5,940,492 Totals $17,249,031 $830,690 $100,647 $17,979,074 L.-' ,..., A summary of Proprietary Fund type fixed assets at December 31, 2001 is as follows: u Water Sewer Total r1 w Furniture and equipment $813,902 $168,111 $982,013 Machinery 992,843 163,319 1,156,162 ,...., Collection and distribution 14,096,780 19,417,775 33,514,555 u Total 15,903,525 19,749,205 35,652,730 Less: allowance for depreciation (3,519,567) (4,492,853) (8,012,420) n Net fIXed assets $12,383,958 $15,256,352 $27,640,310 u ,..., u Note 7 LOANS RECEIVABLE ,..., As part of a development agreement entered into with a private developer in May 1989, the City received a u promissory note for $243,520. The note is to reimburse the City for the fiscal disparities contributions the City lost due to the establishment of a tax increment fmancing district for the development project. The n note bears an interest rate of 5.50% and calls for 180 equal montWy payments to be made to the City through August 2003. At December 31, 2001, the remaining principal due of$59,098 is offset by deferred lJ revenue as it is not available to fmance current activities. n u n w " l-J ,..., U ,..., 34 LJ n J n J CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS n December 31, 200 I J r-, ~ Note 8 PENSION PLANS J A. DEFINED BENEFIT PENSION PLANS - STATEWIDE PLAN DESCRIPTION ~ J All full-time and certain part-time employees of the City of Andover are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). n PERA administers the Public Employees Retirement Frmd (PERF) and the Public Employees J Police and Fire Frmd (PEPFF) which are cost-sharing, multiple-employer retirement plans. These plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan J members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, firefighters and peace officers who qualifY for membership by statute are covered by the PEPFF. ,., PERA provides retirement benefits as well as disability benefits to members, and benefits to J survivors upon death of eligible members. Benefits are established by State Statute, and vest after three years of credited service. The dermed retirement benefits are based on a member's highest ,., average salary for any five successive years of allowable service, age, and years of credit at J termination of service. n Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The I retiring member receives the higher of a step-rate benefit accrual formula (Method I) or a level LJ accrual formula (Method 2). Under Method I, the armuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each '1 remaining year. The armuity accrual rate for a Coordinated Plan member is 1.2 percent of average J salary for each of the first 10 years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for n Coordinated Plan members for each year of service. For PEPFF members, the annuity accrual rate J is 3.0 percent for each year of service. For all PEPFF members and for PERF members whose annuity is calculated using Method I, a full armuity is available when age plus years of service equal 90. A reduced retirement armuity is also available to eligible members seeking early ,., retirement. U There are different types of annuities available to members upon retirement. A normal armuity is a lifetime annuity that ceases upon the death of the retiree, no survivor armuity is payable. There are n also various types of joint and survivor armuity options available which will reduce the montWy i oJ normal armuity amormt, because the armuity is payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualifY for a deferred " annuity at retirement age. Refrmds of contributions are available at any tin1e to members who J leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and r"1 apply to active plan participants. Vested, terminated employees who are entitled to benefits but are J not receiving them yet are bormd by the provisions in effect at the time they last terminated their public service. r"1 LJ 1 35 U ,.., L.J n CITY OF ANDOVER, MINNESOTA u NOTES TO FINANCIAL STATEMENTS December 31, 200 I ,.., u ,., PERA issues a publicly available fmancial report that includes financial statements and required U supplementary information for PERF and PEPFF. That report may be obtained by writing to n PERA, 60 Empire Drive #200, St. Paul, MiI1l1esota, 55103-1855 or by calling (651)296-7460 or 1- 800-652-9026. u FUNDING POLICY N Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These u statutes are established and amended by the state legislature. The City makes aI1l1ual contributions ,..., to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are required to contribute 8.75% and 4.75%, respectively, oftheir L.J aI1l1ual covered salary. PEPFF members are required to contribute 6.20% of their annual covered salary. The City of Andover is required to contribute the following percentages of aI1l1ual covered n payroll: 11.43% for Basic Plan PERF members, 5.18% for Coordinated Plan PERF members, and LJ 9.30% for PEPFF members. Member and employer contribution rates for Basic and Coordinated members will increase by 0.35% effective January 2002. The City's contributions to the Public ,., Employees Retirement Fund for the years ending December 31, 2001, 2000 and 1999 were $116,799, $103,062 and $101,966, respectively. The City's contributions to the Public Employees u Police and Fire Fund for the years ending December 31,2001,2000 and 1999 were $5,866, $5,512 and $5,773, respectively. The City's contributions were equal to the contractually required ,.., contributions for each year as set by state statute. U C. DEFINED CONTRIBUTION LUMP SUM SERVICE PENSION PLAN - VOLUNTEER FIREFIGHTERS RELIEF ASSOCIATION ,...., l...J The most recent information available is December 31, 2000. M PLAN DESCRIPTION LJ Members of the City's volunteer fire department are members of the Andover Firefighters' Relief Association. The Association is a single-employer defined contribution plan that was established M in 1979 and operates under the provisions of Minnesota Statutes Section 69 and 424A, as u amended. It is governed by a Board consisting of six officers and trustees elected by the members of the Association for three-year terms. The City Mayor, City Clerk, and Fire Chief are ex-officio M members of the Board of Trustees. The payroll for City employees who are members of the Association for the year ended December 31, 2000 was $152,037. The City's total payroll was u $2,235,885. M PENSION BENEFITS u Minnesota Statutes Chapters 424 and 424A authorize pension benefits for volunteer fire relief n associations. A firefighter who completes at least 20 years as an active member of the municipal fire department to which the Association is associated, and has been a member of the Relief wJ Association for at least 10 years prior to retirement after age 50, is entitled to a service pension upon retirement. n U ,.., U M 36 LJ ,., I U ,., J CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS ,., December 31, 2001 J '\ U The service pension prescribed by the Association's bylaws is a ltunp stun settlement equal to the J amount in the individual member's account at the time of retirement. The individual member accounts are credited with an equal share of: any fire state aid received by the Association, any municipal contributions to the Association, and any other assets of the Association's Special Pension Fund. r'1 i The bylaws of the Association also provide for a reduced service pension for a retiring member LJ who has completed fewer than 20 years of service. The reduced pension, available to members J with 10 years of service, shall be equal to 60% of the pension as prescribed by the bylaws. This percentage increases 4% per year so that at 20 years of service, the full amount prescribed is paid. A member of the Association who has completed 20 or more years of active service with the fire J department prior to reaching age 50, has the right to retire from the department without forfeiting the right to a service pension. The member shall be placed on the deferred pension roll. Upon reaching age 50, the member may apply for the standard service pension during the period of ,..., deferral. The interest rate will be compounded annually, at the rate actually earned on the assets of J the Special Pension Fund, not to exceed 5% per year. An active member of the Association who becomes disabled to the extent that a physician shall r'1 certifY that such disability will permanently prevent the member from performing his duties in the I Andover Fire Department, is entitled to a disability pension equal to the balance in the member's ~ account after 100 days of disability. If a member who has received such a disability pension J should subsequently recover and return to active duty in the Andover Fire Department, any amount paid to him as a disability pension shall be deducted from his service pension accrued at the time of such disability. ,., Upon the death of any member of the Association who is in good standing at the time of death, the J Association shall pay the member's spouse, children, or estate the balance of the member's account at the date of payment. ,..., The City of Andover has the power to levy property taxes at the direction and for the benefit of the I U Association, and passes through state aids allocated to the plan, in accordance with enabling State Statutes. n , CONTRIBUTIONS REOUlRED AND CONTRIBUTIONS MADE U The City's contributions under the plan, determined by the Association's Board of Trustees and ,., ratified by the City Council in accordance with enabling State Statutes is $750 per member per J year. ,., In 2001, the City contributed $126,633 to the Association, consisting of$84,983 state aid and J $41,650 fulfilling the City's $750 per member contribution obligation for the year ended December 31, 2001. The City's contribution represents 26.3% of covered payroll. 1 U n I LJ f1 J 37 ,., .J ,.., CITY OF ANDOVER, MINNESOTA LJ NOTES TO FINANCIAL STATEMENTS December 31, 2001 ,...., u ,., 1..) Note 9 CITY INDEBTEDNESS The following is a swnmary of long-term debt transactions of the City for the year ended December 31, n 2001: u Balance Balance f"l 01/01/01 Additions Deletions 12/31/01 U General Longo. Term Debt Account Group: ,.., Bonded debt: General obligation $240,000 $ - $240,000 $ - u General obligation revenue bonds 2,230,000 55,000 2,175,000 Special assessment bonds 12,435,000 - 3,850,000 8,585,000 ,.., Tax increment bonds 11,515,000 - 475,000 11,040,000 LJ Certificates of indebtedness 1,050,000 1,210,000 225,000 2,035,000 Permanent improvement revolving bonds 3,350,000 4,975,000 8,325,000 ,...., State aid bonds - 2,755,000 - 2,755,000 Assessments on City property 38,553 - 38,553 - LJ Compensated absences 249,640 64,294 - 313,934 Total general long-term debt $31,108,193 $9,004,294 $4,883,553 $35,228,934 (-, u ~ L.J ,.., U ,...., LJ ,...., LJ n U ,...., u n U n \J H 38 LJ n \ LJ ,.., J CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS n December 31, 200 I J n U Long-term debt at December 31, 2001 is composed of the following: J Final Authorized Issue Maturity Interest And Outstanding Date Date Rate Issued 12/31/01 General Long-Tenn Debt: 1 General obligation revenue bonds: Public Project Revenue Bonds of 1997 09/01/97 12/01/16 4.50-5.90% $2,350,000 $2.175,000 U Special assessment bonds: rr G.O. Improvements Bonds of1993A 08/01/93 08/01/03 4.00-4.75% 3.650,000 730,000 G.O. Improvements Bonds of 1994C 10/01/94 02101/06 5.05-5.75% 1,140,000 575,000 J G.O. Improvements Bonds of 1995A 07/01/95 02/01/06 4.85-5.30% 2.605,000 1.460,000 G.O. Improvement Bonds of 1997A 05/01/97 12/01/02 4.20-4.80% 3,120.000 605,000 G.O. Improvement Bonds of1997B 07/01/97 12/01/05 3.90-4.70% 6,315,000 3,100,000 J G.O. Improvement Bonds of 1999 10/01/99 12/01/04 3.75-4.40% 3.525,000 2,1l5,000 Total special assessment bonds 8,585.000 Tax increment bonds: G.O. Tax Increment Refunding Bonds of 19948 05/01/94 05/01/04 6.97-7.87% 885,000 255,000 n G.O. Tax Increment Bonds of 1995D 10/01/95 02101/13 4.50-5.60% 6,055,000 5,225.000 J G.O. Tax Increment Bonds of1996 06/01/96 08/01/12 4.75-5.40% 2,055.000 1,715,000 G.O. Tax Increment Bonds of 1999 06/01/99 12/01/12 4.00-5.00% 1,500,000 1,450,000 G.O. Tax Increment Bonds of2000A 09/01/00 02/01/10 6.75-7.10% 2,445,000 2,395,000 J Total tax increment bonds 11.040.000 Certificates of Indebtedness: 19990.0. Equipment Certificates 06/01/99 02/01/04 3.70-4.00% 1,050,000 825,000 0.0. Capital Notes 200le 06/05/01 02/01/06 2.90-3.80% 1.210,000 1.210.000 J Total certificates of indebtedness 2.035.000 Permanent Improvement Revolving Bonds: G.O. Permanent Improvement Revolving Bonds of 2000B 09/01/00 02/01/07 4.20-4.375% 3,350.000 3,350.000 J G.O. Permanent Improvement Revolving Bonds of200lA 06/05/01 02/01/07 3.20-4.00% 4,975,000 4.975,000 T otaI permanent improvement revolving bonds 8.325,000 State Aid Bonds: G.O. State Aid Bonds 20018 06/05/0 I 02101/17 2.90-5.00% 2,755,000 2.755.000 1 Compensated absences payable N/A N/A N/A 313,934 313.934 U Total general long-term debt $35.228.934 n J r-'1 J n I U- n I ..J 1 LJ 'l 39 LJ .., LJ ,..... CITY OF ANDOVER, MINNESOTA u NOTES TO FINANCIAL STATEMENTS December 31, 2001 n u ,..., u The annual requirements to amortize all bonded debt outstanding as of December 31, 200 I including interest payments of$8,569,445 are as follows: n General Permanent LJ Year Obligation Special Tax Certi ficates Improvement State Ending Revenue Assessment Increment of Revolving Aid n December 31, Bonds Bonds Bonds Indebtedness Bonds Bonds Total L1 2002 $183,310 $3,227,579 $1,188,067 $542,920 $354,868 $238,447 $5,735,191 2003 190,310 2,506,356 1,215,472 548,938 1,827,196 238,030 6,526,302 ..., 2004 196,740 2,053,695 1,318,739 574,618 1,834,750 239,030 6,217,572 2005 202,580 1,274,643 1,403,155 269,723 1,837,364 239,545 5,227,010 Li 2006 207,810 415,945 1,455,885 270,035 1,844,915 239,618 4,434,208 2007-2011 1,124,600 6,698,296 1,842,469 1,217,675 10,883,040 n 2012-2016 1,300,205 1,682,930 1,231,237 4,214,372 2017-2021 246,750 246,750 U Total $3,405,555 $9,478,218 $14,962,544 $2,206,234 $9,541,562 $3,890,332 $43,484,445 n LJ Note 10 CONDUIT DEBT OBLIGATIONS n Conduit debt obligations are certain limited-obligation revenue bonds or similar debt instruments issued for ..... the express purpose of providing capital financing for a specific third party. The City has issued various revenue bonds to provide funding to private-sector entities for projects deemed to be in the public interest. n Although these bonds bear the name of the City, the City has no obligation for such debt beyond the w resources provided by related leases or loans. Accordingly, the bonds are not reported as liabilities in the financial statements of the City. M As of December 31, 2001, the following revenue bonds were outstanding: u Date of Original Outstanding M Project Issue Issue Retired 12/31/01 J Downtown Center 7115/97 $5,645,000 $1,210,000 $4,435,000 n Downtown Center 7/15/97 1,250,000 345,000 905,000 Presbyterian Homes of Andover, Inc. 12/1/98 13,980,000 420,000 13,560,000 LJ Presbyterian Homes of Andover, Inc. 12/1/98 720,000 - 720,000 M Total $21,595,000 $1,975,000 $19,620,000 LJ .., -..J ,., u; n U ,.., 40 u n J n J CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS 1 December 31, 200 I U n , L1 Note 11 FUND EOUlTY n' Fund equity balances are classified as follows to reflect the limitations and restrictions of the respective J funds: J A. INVESTMENT IN GENERAL FIXED ASSETS Represents the City's equity in general fixed assets. n .J B. CONTRIBUTED CAPITAL Contributed capital in the Enterprise Funds represents fixed assets which were purchased by other J funds and transferred to the Enterprise Funds. Change in contributed capital for the year ended December 31, 2001 is as follows: ~ Enterprise Funds J Water Sewer Fund Fund Total J Contributed capital - January I, 200 I $11,918,455 $14,367,048 $26,285,503 Add: 2001 Contributions 766,358 1,117,246 1,883,604 1 Less: Depreciation on contributed assets (262,782) (364,967) (627,749) U Contributed capital - December 31, 200 I $12,422,031 $15,119,327 $27,541,358 1 LJ '"1 u J .""1 i LJ '" I U M , u J 1 41 L1 ..., u n CITY OF ANDOVER, MINNESOTA u NOTES TO FINANCIAL STATEMENTS December 31, 2001 n u ,.., i....J C. FUND BALANCE .,.., Fund balances are classified as follows to reflect limitations and restrictions ofthe respective funds: ~.J Special Debt Capital n General Revenue Service Projects Total U Reserved: Inventory $74,627 $ $ $ $74,627 Prepaid items 7,116 7,116 n Debt service 6,049, t 63 6,049,t63 I-J Total reserved 8t,743 0 6,049,163 0 6,130,906 H Unreserved: Designated for working capital 2,773,096 2,773,096 U Designated for projects 9,794,057 9,794,057 Designated for equipment 607,712 607,712 n Designated for pavement Li management program 565,233 565,233 Total unreserved 3,338,329 0 0 10,401,769 13,740,098 n Undesignated t,791,51O (] ,069,949) 72],56] u Total fund balance $3,420,072 $t,791,510 $6,049,163 $9,331,820 $20,592,565 ,." u D. RETAINED EARNINGS ,.., Retained earnings balances are unreserved at December 31, 200 I. U n u n u ,..., U ...,. u ,.., u n I LJ n 42 L..J r"1 J ,., d CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS !l December 31,2001 U ~ U Note 12 SEGMENT INFORMATION fl The City maintains Water and Sewer Enterprise Funds. Segment information for the year ended December j 31,2001 is as follows: r-; Water Sewer U Fund Fund Total n Operating revenues $1,110,389 $1,170,601 $2,280,990 U Operating expenses 1,037,435 1,103,577 2,141,012 Depreciation expense 351,573 394,844 746,417 ,.,. Operating income 72,954 67,024 139,978 I Operating transfers - net (913,673) (625,622) (1,539,295) U Net income (726,383 ) (463,176) (1,189,559) Contributed capital 12,422,031 15,119,327 27,541,358 J Net working capital 1,592,425 1,568,973 3,161,398 Fixed asset purchases 6,671 - 6,671 Total assets 14,017,101 16,857,497 30,874,598 ,.., Total equity 13,949,151 16,804,743 30,753,894 I U ,., J ~ ! 0 '1 U I\' LJ n U II' U ,.., u J fl 43 LJ .., I \ J ,., CITY OF ANDOVER, MINNESOTA LJ NOTES TO FINANCIAL STATEMENTS December 31, 2001 r'1 W n Note 13 TAX INCREMENT DISTRICTS LJ The City of Andover is the administering authority for the following tax increment finance districts: ,., U 1. Name of District: Andover Redevelopment District I-I Type of District: Redevelopment ~ Authorizing Law: M.S. Section 472 w Established: 1986 Duration of District: Through 2012 M Original net tax capacity $28,122 w Current net tax capacity 301,436 Captured net tax capacity - retained by City $273,314 -""' , I U 2. Name of District: Andover Redevelopment District 1-2 Type of District: Redevelopment ,., Authorizing Law: M.S. Section 472 u Established: 1986 Duration of District: Through 2012 n Original net tax capacity $63,302 U Current net tax capacity 707,434 Captured net tax capacity - retained by City $644,132 n u Total District I Bonds issued $13,460,000 Amotmts redeemed 2,420,000 n Bonds outstanding at December 31, 200 I $11,040,000 L.J n 3. Name of District: Tax Incremen; Financing District No. 1-3 (Farmstead Project) U Type of District: Redevelopment Authorizing Law: M.S. Section 469 "..., Established: 1997 U Duration of District: Through 2024 Original net tax capacity $13,533 n Current net tax capacity , 186,547 u Captured net tax capacity - retained by City $173,014 .., U (, u n u 44 n u r; , u J CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS ,..., December 31,2001 u ,..., U Note 14 RISK MANAGEMENT ,..., The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; U errors and omissions; and natural disasters. The City participates in the League of Minnesota Cities Insurance Trust (LMCIT), a public entity risk pool for its general property and casualty, workers' M compensation, and other miscellaneous insurance coverages. The LMCIT operates as a common risk U management and insurance program for approxin1ately 780 cities. The City pays an annual premirnn to the LMClT for insurance coverage. The LMClT agreement provides that the Trust will be self-sustaining ,..., through member premiums and will reinsure through commercial companies for claims in excess of certain J limits. The major reinsurance points are generally $200,000 per occurrence for property loss or damage and $450,000 per occurrence for workers' compensation. ,.., The City also carries commercial insurance for certain other risks of loss, including employee health U insurance. Settled claims resulting from these risks have not exceeded commercial insurance coverage in any of the past fiscal years. M U Note 15 COMMITMENTS AND CONTINGENCIES 1 A. COMMITMENTS L..S The City has several commitments outstanding at year end for various construction projects. They are summarized as follows: J Expended Proj ect Through Remaining 1 Proj ect Authorization 12/31/01 Commitment U #98-29 Grey Oaks $416,178 $41,178 $375,000 ,..., #00-16 Grey Oaks Phase II 391,371 362,834 28,537 U #00-17 Trail 7th Avenue South of Bunker 26,039 21,029 5,010 #00-18 Andover Blvd. 1,730,578 1,179,591 550,987 'l #00-40 Woodland Oaks 891,661 873,312 18,349 #00-41 Red Pine Fields 943,133 882,503 60,630 U #01-02 Ball Field Facility / West ofHS 211,789 159,477 52,312 ,..., .J ,..., J 1 u ,..., I u 'l 45 U n u ,..., CITY OF ANDOVER, MINNESOTA u NOTES TO FINANCIAL STATEMENTS December 31, 2001 ,..., u n , LJ B. CONTINGENCIES The City of Andover, in connection with the normal conduct of its affairs, is involved in various n claims, judgments, and litigation. The City attorney has indicated that existing and pending u lawsuits, claims and other actions in which the City is a defendant are either covered by insurance, of an immaterial amount; or in the judgment of the City attorney, remotely recoverable by M plaintiffs. , l.J C. FEDERAL AND STATE FUNDS n u The City receives financial assistance from federal and state goverrunental agencies in the form of grants. The disbursement of funds received under these programs generally requires compliance n with the terms and conditions specified in the grant agreements and is subject to audit by the u grantor agencies. Any disallowed claims resulting from such audits could become a liability ofthe applicable fund. However, in the opinion of management, any such disallowed claims will not ,..., have a material effect on any ofthe fmancial statements ofthe individual fund types included herein or on the overall financial position of the City at December 31, 200 I. W n D. TAX INCREMENT DISTRICTS u The City's tax increment districts are subject to review by the State of Minnesota Office ofthe M State Auditor (OSA). Any disallowed clain1s or misuse oftax increments could become a liability of the applicable fund. Management has indicated that they are not aware of any instances of U noncompliance which would have a material effect on the fmancial statements. n u ,..., U M 1..J ,..., u ,..., u n u ,..., U M 46 LJ ,., J ,., J ,., i L.J ,., I LJ ,., COMBINING, INDIVIDUAL FUND AND U ACCOUNT GROUP FINANCIAL STATEMENTS ,., I L.J ,., J ,., u ,., , U ,., L.J ,., LJ ,., I L.J ,., I L.J r-, LJ ,., I u n J 1 L.J ,., J r-, 47 L.J ,., J ,.., J 'l I L.J GENERAL FUND ,., The General Fund is established to account for the revenues and expenditures L.J necessary to carry out basic governmental activities of the City such as general government, public safety, public works, and parks and recreation. Revenue is r, recorded by source: i.e., general property taxes, licenses and permits, fines, , L.J charges for services, etc. General Fund expenditures are made primarily for current day-to-day operations and operating equipment and are recorded by major ,., functional classifications and by operating departments. This fund accounts for i LJ all financial transactions not properly accounted for in another fund. ,., i LJ ,., i L.J ,., J 'l I L.J ,., , J ,., I LJ '1 J ,..., J '1 J '1 U 1 u 1 u ,..., 49 L.J '1 J CITY OF ANDOVER, MINNESOTA ,., GENERAL FUND Statement 6 J BALANCE SHEET December 31,2001 n With Comparative Amounts For December 31, 2000 I U ,., Totals J Assets 2001 2000 '1 Cash and investments $3,420,044 $2,148,692 J Delinquent taxes receivable 67,222 53,544 Special assessments receivable: ,., Deferred 251 46 J Delinquent 386 257 Accounts receivable 44,241 51,364 1 Interest receivable 13,183 9,497 U Due from other governmental units 109,797 111,060 Due from other funds - 613,702 ,., Inventory 74,627 62,642 I Prepaid items 7,116 3,267 U Total assets $3,736,867 $3,054,071 J Liabilities and Fund Balance 1 Liabilities: U Accounts payable $88,610 $168,046 Accrued items 140,258 136,438 ,., Due to other governmental units 20,068 12,954 J Deferred revenue 67,859 53,847 Total liabilities 316,795 371,285 '1 Fund balance: U Reserved for prepaid items 7,116 3,267 Reserved for inventory 74,627 62,642 ,., Unreserved: J Designated for working capital 2,773,096 2,583,650 Designated for pavement management program 565,233 - ,., Undesignated - 33,227 J Total fund balance 3,420,072 2,682,786 J Total liabilities and fund balance $3,736,867 $3,054,071 J 1 L.J ,., J '1 51 J ,.., u CITY OF ANDOVER, MINNESOTA GENERAL FUND Statement 7 ,.., STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN u FUNDBALANCE-BUDGETANDACTUAL For The Year Ended December 31, 2001 ,.., With Comparative Actual Amounts For The Year Ended December 31, 2000 u 2001 ,.., Over (Under) 2000 U Budget Actual Budget Actual Revenues: ,.., General property taxes $4,031,155 $3,982,174 ($48,981) $3,571,186 u Licenses and permits 872,020 720,712 (151,308) 623,662 Intergovernmental 1,083,004 1,095,727 12,723 969,317 ,.., Charges for services 573,260 722,690 149,430 900,235 u Fines 65,300 73,699 8,399 82,443 Investment income 85,000 128,701 43,701 104,657 ,.., Miscellaneous 223,000 201,221 (21,779) 204,580 Total revenues 6,932,739 6,924,924 (7,815) u 6,456,080 Expenditures: " Current: U General government 1,798,909 1,704,797 (94,112) 1,618,985 Public safety 2,163,283 2,084,740 (78,543) 1,966,369 ,.., Public works 1,939,465 1,274,387 (665,078) 1,583,234 u Sanitation 177,790 135,189 (42,601) 100,073 Parks and recreation 565,183 543,792 (21,391) 507,420 n Recycling 110,295 108,390 (1,905) 91,071 u Miscellaneous 141,552 145,068 3,516 133,321 Capital outlay 315,155 99,920 (215,235) 263,061 ,.., Total expenditures 7,211,632 6,096,283 (1,115,349) 6,263,534 u Revenues over (under) expenditures (278,893) 828,641 1,107,534 192,546 ,.., Other financing sources (uses): U Operating transfers in 244,067 90,000 (154,067) 81,961 Operating transfers out - (181,355) (181,355) (370,100) n Total other financial sources (uses) 244,067 (91,355) (335,422) (288,139) u Net increase (decrease) in fund balance ($34,826) 737,286 $772,112 (95,593) ,.., u Fund balance - January I 2,682,786 2,778,379 n Fund balance - December 31 $3,420,072 $2,682,786 u ,.., u ,.., u ,.., u ,.., 52 w '1 L.J CITY OF ANDOVER, MINNESOTA ,., GENERAL FUND Statement 8 J SCHEDULE OF REVENUES - BUDGET AND ACTUAL For The Year Ended December 31,2001 ,., With Comparative Actual Amounts For The Year Ended December 31, 2000 I L.J ,., 2001 I Over L.J (Under) 2000 Budget Actual Budget Actual J Revenues: General property taxes $4,031,155 $3,982,174 ($48,981) $3,571,186 ,., Licenses and permits 872,020 720,712 (151,308) 623,662 J Intergovernmental: 1 CDBG grants 18,000 20,922 2,922 21,058 L.J Local government aid 119,758 119,758 - 119,752 HACA and local performance aid 489,896 489,991 95 381,601 ,., COPS grant 68,750 68,750 - 93,750 i Street maintenance 140,000 140,000 - 140,000 U Fire department aid 63,000 84,983 21,983 64,082 Other grants 183,600 171,323 (12,277) 149,074 J Total intergovernmental 1,083,004 1,095,727 12,723 969,317 Charges for services: J General government 569,510 718,895 149,385 895,785 Utility funds 3,750 3,795 45 4,450 Total charges for services 573,260 722,690 149,430 900,235 '1 Fines 65,300 73,699 8,399 82,443 J ,., Investment income 85,000 128,701 43,701 104,657 J Miscellaneous: Rent 33,000 31,679 (1,321) 32,672 J Refunds and reimbursements 25,000 12,109 (12,891) 16,367 Street light fees 146,900 142,387 (4,513) 139,608 Computer services 17,500 12,500 (5,000) 12,000 J Other 600 2,546 1,946 3,933 Total miscellaneous 223,000 201,221 (21,779) 204,580 ,.., Total revenues $6,932,739 $6,924,924 ($7,815) $6,456,080 J J ,., I U 'l J n I 53 L.J ,.., u CITY OF ANDOVER, MINNESOTA GENERAL FUND Statement 9 ,.., SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL Page 1 of6 For The Year Ended December 31, 2001 u With Comparative Actual Amounts For The Year Ended December 31, 2000 n u ,.., 2001 Over u (Under) 2000 Budget Actual Budget Actual ,.., Expenditures: u General goverrunent: Mayor and City council: ,.., Personal services $38,943 $39,233 $290 $37,410 u Materials and supplies 400 362 (38) 246 Purchased services 16,373 17,349 976 15,738 ,.., Other services and charges 19,125 17,611 (1,514) 18,246 Total mayor and City council 74,841 74,555 (286) 71,640 u Newsletter: n Materials and supplies - 149 149 - u Purchased services 25,000 24,519 (481) 18,723 Total newsletter 25,000 24,668 (332) 18,723 ,.., U City clerk: Personal services 90,323 89,500 (823) 85,547 ,.., Materials and supplies 1,200 1,053 (147) 917 u Purchased services 18,756 16,675 (2,081) 14,784 Other services and charges 1,615 753 (862) 1,160 ,.., Total 111,894 107,981 (3,913) 102,408 Capital outlay 2,200 1,833 (367) u - Total City clerk 114,094 109,814 (4,280) 102,408 n Administration: u Personal services 95,921 92,511 (3,410) 68,932 Materials and supplies 3,010 2,981 (29) 1,444 n Purchased services 20,730 19,611 (1,119) 11,487 u Other services and charges 3,700 3,338 (362) 4,534 Total administration 123,361 118,441 (4,920) 86,397 ,.., U Financial administration: Personal services 215,866 212,589 (3,277) 199,873 n Materials and supplies 4,300 2,376 (1,924) 2,759 Purchased services 6,879 5,696 (1,183) 6,961 u Other services and charges 5,850 3,239 (2,611 ) 4,153 Total 232,895 223,900 (8,995) 213,746 ,.., Capital outlay 3,500 2,665 (835) 2,100 l.J Total financial administration 236,395 226,565 (9,830) 215,846 ,., u ,., U ,.., 54 LJ ,., J CITY OF ANDOVER, MINNESOTA ,., GENERAL FUND Statement 9 J SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL Page 2 of 6 For The Year Ended December 31,2001 n With Comparative Actual Amounts For The Year Ended December 31, 2000 J J 2001 Over (Under) 2000 ,., Budget Actual Budget Actual J General government (continued): Elections: ,., Personal services $1,637 $1,634 ($3) $14,934 I Materials and supplies 369 L.J - - - Purchased services - - - 504 J Total 1,637 1,634 (3) 15,807 Capital outlay 10,000 10,000 - 10,000 Total elections 11,637 11,634 (3) 25,807 n I Assessing: L.J Purchased services 84,500 92,037 7,537 83,784 J Legal and accounting: Purchased services 138,500 138,403 (97) 126,466 J Planning and zoning: Personal services 221,958 192,488 (29,470) 196,362 Materials and supplies 5,000 5,180 180 2,495 n Purchased services 11,407 11,384 (23) 11,595 I Other services and charges 8,066 4,670 (3,396) 4,588 L.J Total 246,431 213,722 (32,709) 215,040 Capital outlay 2,500 2,396 (104) - n Total planning and zoning 248,931 216,118 (32,813) 215,040 J Data processing: ,.., Personal services 61,465 61,262 (203) 26,635 J Materials and supplies 51,050 42,939 (8,111) 53,885 Total 112,515 104,201 (8,314) 80,520 '1 Capital outlay 25,000 21,560 (3,440) 17,586 L.J Total data processing 137,515 125,761 (11,754) 98,106 J City Hall building: Materials and supplies 7,250 10,377 3,127 5,500 Purchased services 40,993 43,150 2,157 40,168 1 Other services and charges 23,125 19,168 (3,957) 16,735 Total 71,368 72,695 1,327 62,403 L.J Capital outlay 2,500 958 (1,542) - Total City hall building 73,868 73,653 (215) 62,403 1 L.J J J 55 ,.., u CITY OF ANDOVER, MINNESOTA GENERAL FUND Statement 9 ,.., SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL Page 3 of6 For The Year Ended December 31, 2001 LJ With Comparative Actual Amounts For The Year Ended December 31,2000 ,.., u 2001 ,., Over U (Under) 2000 Budget Actual Budget Actual n General goverrunent (continued): U Fire department building: Materials and supplies $5,400 $2,202 ($3,198) $1,297 ,.., Purchased services 39,589 39,664 75 35,182 u Other services and charges 9,300 10,799 1,499 10,205 Total fire department building 54,289 52,665 (1,624) 46,684 ,., Public works building: U Materials and supplies 20,000 11 ,009 (8,991) 9,529 Purchased services 52,700 61,207 8,507 57,895 ,., Other services and charges 23,000 24,513 1,513 17,220 u Total 95,700 96,729 1,029 84,644 Capital outlay 183,855 798 (183,057) 185,069 ,.., Total public works building 279,555 97,527 (182,028) 269,713 LJ Senior citizen center: ,.., Materials and supplies 800 67 (733) 915 u Purchased services 7,585 8,697 1,112 7,319 Other services and charges 4,100 4,884 784 3,588 ,.., Total senior citizen center 12,485 13,648 1,163 11,822 u Equipment building: Materials and supplies 1,000 50 (950) ,.., - Purchased services 10,509 1,781 (8,728) 11,254 w Other services and charges 1,400 - (1,400) - Total 12,909 1,831 (11,078) 11 ,254 ,.., Capital outlay 6,000 - (6,000) - u Total equipment building 18,909 1,831 (17,078) 11 ,254 ,.., City hall garage: LJ Materials and supplies 350 28 (322) 12 Purchased services 1,946 188 (1,758) 528 ,.., Total City hall garage 2,296 216 (2,080) 540 u Field of Dreams building: Materials and supplies 6,550 3,954 (2,596) 7,308 ,.., Purchased services 12,457 12,272 (185) 17,027 LJ Other services and charges 13,000 11,534 (1,466) 7,463 Total Field of Dreams building 32,007 27,760 (4,247) 31,798 ,.., LJ ,.., U ,.., 56 L.J ,., J CITY OF ANDOVER, MINNESOTA ,., GENERAL FUND Statement 9 J SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL Page 4 of 6 For The Year Ended December 31, 2001 ,., With Comparative Actual Amounts For The Year Ended December 31, 2000 I U ,., J 2001 Over (Under) 2000 ,., Budget Actual Budget Actual J Public safety (continued): Engineering: ,., Personal services $302,500 $307,358 $4,858 $323,307 i Materials and supplies 18,500 8,039 (10,461) 8,696 LJ Purchased services 13,519 6,317 (7,202) 7,580 J Other services and charges 31,762 17,997 (13,765) 15,726 Total 366,281 339,711 (26,570) 355,309 Capital outlay 11,350 5,567 (5,783) 6,904 ,., Total engineering 377,631 345,278 (32,353) 362,213 J Total general goverrunent 2,045,814 1,750,574 (295,240) 1,840,644 ,., Public safety: I L.J Police: Purchased services 1,106,616 1,103,016 (3,600) 1,062,430 J Fire protection: Personal services 462,337 427,696 (34,641) 394,610 ,., Materials and supplies 32,250 20,003 (12,247) 23,734 J Purchased services 18,903 16,930 (1,973) 16,094 Other services and charges 138,668 131,167 (7,501) 113 ,852 Total 652,158 595,796 (56,362) 548,290 ,., J Capital outlay 17,000 - (17,000) 2,396 Total fire protection 669,158 595,796 (73,362) 550,686 ,.., Protective inspection: I U Personal services 336,394 337,775 1,381 300,740 Materials and supplies 15,300 5,775 (9,525) 4,692 ,., Purchased services 8,868 5,619 (3,249) 5,863 i Other services and charges 13,771 17,892 4,121 18,239 LJ Total 374,333 367,061 (7,272) 329,534 ,., Capital outlay 3,250 3,184 (66) - J Total protective inspection 377,583 370,245 (7,338) 329,534 Civil defense: 1 Personal services 3,539 3,443 (96) 3,313 L.J Materials and supplies 6,900 1,346 (5,554) 8,284 Purchased services 1,557 1,264 (293) 1,204 J Other services and charges 4,500 4,459 (41) 540 Total civil defense 16,496 10,512 (5,984) 13,341 ,., J J 57 ,..., u CITY OF ANDOVER, MINNESOTA GENERAL FUND Statement 9 n SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL Page50f6 For The Year Ended December 31, 2001 u With Comparative Actual Amounts For The Year Ended December 31, 2000 n u 2001 Over n (Under) 2000 u Budget Actual Budget Actual Public safety (continued): n Animal control: U Materials and supplies $105 $185 $80 $68 Purchased services 13,575 8,170 (5,405) 12,706 n Total animal control 13,680 8,355 (5,325) 12,774 u Total public safety 2,183,533 2,087,924 (95,609) 1,968,765 ,..., Public works: LJ Streets and highways: Personal services 149,969 296,260 146,291 230,133 n Materials and supplies 30,200 28,680 (1,520) 26,579 u Purchased services 19,950 17,300 (2,650) 16,772 Other services and charges 908,252 308,302 (599,950) 595,762 ,..., Total 1,108,371 650,542 (457,829) 869,246 Capital outlay - - - 1,103 u Total streets and highways 1,108,371 650,542 (457,829) 870,349 n Snow and ice removal: LJ Personal services 251,481 192,237 (59,244) 200,509 Materials and supplies 149,400 79,405 (69,995) 160,569 n Purchased services 4,900 2,630 (2,270) 2,262 Other services and charges 95,733 88,900 (6,833) 79,243 <...J Total snow and ice removal 501,514 363,172 (138,342) 442,583 ,..., Street lighting: u Purchased services 28,000 24,149 (3,851) 22,481 Other services and charges 400 75 (325) - n Billed services 141,150 127,578 (13,572) 129,041 Total 169,550 151,802 (17,748) 151,522 u Capital outlay 8,000 9,255 1,255 1,480 ,..., Total street lighting 177,550 161,057 (16,493 ) 153,002 u Street signs: Personal services 70,208 62,714 (7,494) 65,006 n Materials and supplies 35,200 23,668 (11,532) 34,247 u Purchased services 421 285 (136) 141 Other services and charges 24,201 8,230 (15,971) 7,123 ,..., Total 130,030 94,897 (35,133) 106,517 Capital outlay 849 849 5,320 u - Total street signs 130,030 95,746 (34,284) 111,837 ,..., Traffic signals: u Purchased services 30,000 13,974 (16,026) 13,366 Total public works 1,947,465 1,284,491 (662,974) 1,591,137 ,..., u n 58 ...~ ,., J CITY OF ANDOVER, MINNESOTA ,., GENERAL FUND Statement 9 J SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL Page 6 of 6 For The Year Ended December 31,2001 n With Comparative Actual Amounts For The Year Ended December 31, 2000 I t.J 1"1 2001 J Over (Under) 2000 Budget Actual Budget Actual ,., Sanitation: J Storm sewers: Personal services $53,570 $44,106 ($9,464) $43,018 n Materials and supplies 7,800 7,260 (540) 8,344 J Purchased services 337 228 (109) 203 Other services and charges 69,366 44,019 (25,347) 12,838 ,., Total storm sewers 131,073 95,613 (35,460) 64,403 J Tree preservation and weed control: Personal services 13,166 13,168 2 12,389 n J Materials and supplies 7,700 6,428 (1,272) 700 Purchased services 13,286 954 (12,332) 13,788 Other services and charges 12,565 19,026 6,461 8,793 J Total tree preservation and weed control 46,717 39,576 (7,141) 35,670 Total sanitation 177,790 135,189 (42,601) 100,073 J Parks and recreation: Personal services 360,710 340,424 (20,286) 313,742 n Materials and supplies 47,500 49,861 2,361 51,136 I Purchased services 29,112 27,897 (1,215) 23,296 L.J Other services and charges 105,853 109,235 3,382 98,367 Miscellaneous 22,008 16,375 (5,633) 20,879 n Total 565,183 543,792 (21,391) 507,420 J Capital outlay 40,000 40,855 855 31,103 Total parks and recreation 605,183 584,647 (20,536) 538,523 n I U Recycling: Personal services 59,601 59,111 (490) 50,177 ,., Materials and supplies 12,050 7,019 (5,031) 5,122 I Purchased services 7,550 3,226 (4,324) 2,678 LJ Other services and charges 31,094 39,034 7,940 33,094 ,., Total recycling 110,295 108,390 (1,905) 91,071 J Unallocated: CDBG - 26,177 26,177 21,189 1 Insurance 31,000 19,955 (II ,045) 21,000 L.l Miscellaneous 110,552 98,936 (11,616) 91,132 Total unallocated 141,552 145,068 3,516 133,321 1 Total expenditures $7,211,632 $6,096,283 ($1,115,349) $6,263,534 LJ n J 1"1 59 J J ,., I 0 ,., i SPECIAL REVENUE FUNDS L.J ,., Special Revenue Funds are used to account for revenues derived from specific taxes or other J earmarked revenue sources. They are usually required by statute, charter provision, or local ordinance to finance particular functions or activities of government. ,.., I U J J n I L.J J J J J ,.., I U If J ,., J ,.., I L.J J '1 tJ n L.J 61 '"' u CITY OF ANDOVER, MINNESOTA SPECIAL REVENUE FUNDS n COMBINING BALANCE SHEET December 31,2001 u With Comparative Totals for December 31, 2000 n L.J Drainage ,...., and EDA Trail and u Assets Forestry LRRWMO Mapping General Transportation n Cash and investments $27,630 $21,870 ($14,048) $80,770 $145,757 L.J Taxes receivable: Delinquent 660 - - - n Accounts receivable 2,710 - 345 - LJ Interest receivable 137 78 - - 794 Due from other governmental units - 411 - - - ,., Due from other funds - - - - - Total assets $30,477 $23,019 ($14,048) $81,115 $146,551 u Liabilities and Fund Balance ,.., L.J Liabilities: Accounts payable $100 $ - $ - $1,437 $348 ,., Accrued items 627 677 - 2,864 - u Deferred revenue - 660 - - Due to other funds - - - - 11,297 n TotalliabiJities 727 1,337 0 4,301 11,645 u Fund balance (deficit): .... Unreserved: Undesignated 29,750 21,682 (14,048) 76,814 134,906 u Total fund balance (deficit) 29,750 21,682 (14,048) 76,814 134,906 ,.., Total liabilities and fund balance $30,477 $23,019 ($14,048) $81,115 $146,551 u n u n u n Ll ,., LJ ,., u n u n 62 u n J J Statement 10 n I u n J Right-of-Way Capital Oak Wilt Septic Management! Equipment Developer Suppression Totals Disposal Utility Reserve Sealcoating Program 2001 2000 J $8,415 $35,094 $1,347,290 $491,606 $1,114 $2,145,498 $1,839,034 J - - - - - 660 432 - 63,447 - - - 66,502 4,807 45 187 6,768 2,397 - 10,406 10,808 J - - - - - 411 3,202 - - - - - - 89,595 $8,460 $98,728 $1,354,058 $494,003 $1,114 $2,223,477 $1,947,878 n I U n $ $ $788 $ $6,495 $9,168 $18,128 I - - - u - 947 1,635 - - 6,750 4,855 - - - 404,092 - 404,752 493,050 J - - - - - 11,297 39,977 0 947 2,423 404,092 6,495 431,967 556,010 1 U 8,460 97,781 1,351,635 89,911 (5,381) 1,791,510 1,391,868 n 8,460 97,781 1,351,635 89,911 (5,381) 1,791,510 1,391,868 , , U $8,460 $98,728 $1,354,058 $494,003 $1,114 $2,223,477 $1,947,878 n ! L.J 1 LJ n J n I U J n , I L.J '1 63 LJ ~ u CITY OF ANDOVER, MINNESOTA SPECIAL REVENUE FUNDS n COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE u For The Year Ended December 31,2001 n With Comparative Totals For The Year Ended December 31, 2000 LJ Drainage n and EDA Trail and Forestry LRRWMO Mapping General Transportation u Revenues: General property taxes $ $25,571 $ $ $ n - - - - Intergovernmental: u State - - - - - Other grants - - - - - n Charges for services 9,834 - 8,314 - 253,900 u Investment income 1,277 811 32 618 4,119 Miscellaneous: ,.., Other - - 10 131,902 - Total revenues 11,111 26,382 8,356 132,520 258,019 u ,..., Expenditures: Current: LJ Public works 13,022 18,871 28,341 - 33,510 Economic development 123,333 n - - - - Capital outlay - - - - - LJ Total expenditures 13,022 18,871 28,341 123,333 33,510 ,., Revenues over (under) expenditures (1,911) 7,511 (19,985) 9,187 224,509 LJ Other financing sources (uses): ,.., Operating transfers in - - - - - Operating transfers out LJ - - - - - Proceeds from sale of property - - - - - n Total financing sources (uses) 0 0 0 0 0 LJ Net increase (decrease) in fund balance (1,911 ) 7,511 (19,985) 9,187 224,509 ~ Fund balance (deficit) - January 1 31,661 14,171 5,937 67,627 (89,603) LJ Fund balance (deficit) - December 31 $29,750 $21,682 ($14,048) $76,814 $134,906 ,., LJ ,.., ~J ,..., l J ,.., U ,., U ,.., 64 LJ n J n Statement 11 J r1 I U n Right-of-Way Capital Oak Wilt J Septic Management! Equipment Developer Suppression Totals Disposal Utility Reserve Sealcoating Program 2001 2000 n $ - $ - $ - $ - $ - $25,571 $19,454 J - - - - - - 2,500 J - - - - 1,750 1,750 23,245 - 11\ ,784 - - - 383,832 97,953 421 2,419 58,940 25,401 - 94,038 143,788 n I - - 5,025 - - 136,937 86,079 U 421 114,203 63,965 25,401 1,750 642,128 373,019 n I U - 32,508 29,575 - 7,541 163,368 66,184 J - - - - - 123,333 137,105 - - 33,764 - - 33,764 202,375 0 32,508 63,339 0 7,541 320,465 405,664 J - 421 81,695 626 25,401 (5,791) 321,663 (32,645) n I - - 95,000 - - 95,000 370,100 U (17,021) (17,021) (173,211) - - - - - - - - - - 103,456 n 0 0 77,979 0 0 77,979 300,345 I LJ 421 81,695 78,605 25,401 (5,791) 399,642 267,700 J 8,039 16,086 1,273,030 64,510 410 1,391,868 1,124,168 J $8,460 $97,781 $1,351,635 $89,911 ($5,381) $1,791,510 $1,391,868 n J n J J J ,.., 65 J r"'\ u CITY OF ANDOVER, MINNESOTA SPECIAL REVENUE FUND - FORESTRY FUND Statement 12 ,...., STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Ll For The Year Ended December 31, 2001 ,...., With Comparative Actual Amounts For The Year Ended December 31, 2000 LJ n 2001 Over u (Under) 2000 Budget Actual Budget Actual ,.., Revenues: u Charges for services $14,550 $9,834 ($4,716) $8,952 Investment income 225 1,277 1,052 1,945 n Miscellaneous: u Refunds and reimbursements 100 - (100) - Total revenues 14,875 1\,11\ (3,764) 10,897 n Expenditures: u Public works: Personal services n 9,932 12,878 2,946 5,105 , Materials and supplies 1,200 88 (1,112) - u Purchased services 750 56 (694) 183 Other services and charges 5,600 - (5,600) 60 n Total expenditures 17,482 13,022 (4,460) 5,348 u Revenues over (under) expenditures ($2,607) (1,911) $696 5,549 ,.., u Fund balance - January 1 31,661 26,1\2 ,...., Fund balance - December 31 $29,750 $31,661 LJ ,...., U " u n LJ ,.., U n LJ ,...., U ,..., U ,...., 66 LI n J CITY OF ANDOVER, MINNESOTA n SPECIAL REVENUE FUND - LRRWMO FUND Statement 13 J STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL n For The Year Ended December 31, 2001 J With Comparative Actual Amounts For The Year Ended December 31, 2000 n I 2001 LJ Over (Under) 2000 n Budget Actual Budget Actual I U Revenues: General property taxes $25,759 $25,571 ($188) $19,454 n Intergovernmental: I State aids 2,500 oJ - - - Investment income 200 81\ 611 583 n Total revenues 25,959 26,382 423 22,537 J Expenditures: ,.., Public works: I Personal services 21,789 17,498 (4,291) 16,218 U Materials and supplies 520 - (520) - Purchased services 450 - (450) - .., Other services and charges 3,200 1,373 (1,827) 1,441 I U Total expenditures 25,959 18,871 (7,088) 17,659 J Revenues over expenditures $0 7,51\ $7,51\ 4,878 Fund balance - January 1 14,171 9,293 n J Fund balance - December 31 $21,682 $14,171 l U 1 LJ n J n I U n J n J n J J 67 " Ll CITY OF ANDOVER, MINNESOTA SPECIAL REVENUE FUND - DRAINAGE AND MAPPING FUND Statement 14 ,.., STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL L1 For The Year Ended December 31, 2001 With Comparative Actual Amounts For The Year Ended December 31, 2000 ,.., L) 2001 n Over L1 (Under) 2000 Budget Actual Budget Actual ,.., Revenues: LJ Charges for services: Drainage and mapping $48,000 $8,314 ($39,686) $10,817 n Investment income 1,200 32 (1,168) (6) Miscellaneous: u Other 1,300 10 (1,290) 1,079 n Total revenues 50,500 8,356 (42,144) 11,890 L1 Expenditures: Public works: ,.., Materials and supplies 4,300 2,588 (1,712) 3,529 u Purchased services 45,650 25,632 (20,018) 25,955 Other services and charges 50 121 71 257 n Capital outlay 500 - (500) - u Total expenditures 50,500 28,341 (22,159) 29,741 ,.., Revenues over (under) expenditures $0 (19,985) ($19,985) (17,851) u Fund balance - January 1 5,937 23,788 ,.., Fund balance (deficit) - December 31 ($14,048) $5,937 LJ n U " U n LJ n U ,., L1 ,...., LJ ,..., W ,...., 68 LJ n J CITY OF ANDOVER, MINNESOTA n SPECIAL REVENUE FUND - EDA GENERAL FUND Statement 15 I STATEMENT OF REVENUES, EXPENDITURES AND U CHANGES IN FUND BALANCE - BUDGET AND ACTUAL n For The Year Ended December 31, 2001 , With Comparative Actual Amounts For The Year Ended December 31,2000 LJ n L.J 2001 Over (Under) 2000 n Budget Actual Budget Actual I LJ Revenues: Investment income $2,200 $618 ($1,582) $13,211 n Miscellaneous: I Other 131,902 131,902 85,000 U - Total revenues 134,102 132,520 (1,582) 98,211 J Expenditures: Economic development: n Personal services 114,302 108,547 (5,755) 102,792 \ Materials and supplies 2,000 59 (1,941) 12 U Purchased services 13,500 10,793 (2,707) 33,890 Other services and charges 4,300 3,934 (366) 41\ J Total expenditures 134,102 123,333 (10,769) 137,105 Revenues over (under) expenditures - 9,187 9,187 (38,894) 1 Other fmancing sources (uses): LJ Proceeds from sale of property - - - 103,456 n J Net increase in fund balance $0 9,187 $9,187 64,562 1 Fund balance - January 1 67,627 3,065 LJ Fund balance - December 31 $76,814 $67,627 1 U '1 J n I W n I lJ n J n J 1 69 u n LJ CITY OF ANDOVER, MINNESOTA SPECIAL REVENUE FUND - TRAIL AND TRANSPORT A nON FUND Statement 16 ,.., STATEMENT OF REVENUES, EXPENDITURES AND L1 CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For The Year Ended December 31, 2001 ,.., With Comparative Actual Amounts For The Year Ended December 31, 2000 u n 2001 Over U (Under) 2000 Budget Actual Budget Actual n Revenues: u Charges for services $87,500 $253,900 $166,400 $49,050 Investment income 3,650 4,119 469 13,460 n Total revenues 91,150 258,019 166,869 62,510 L1 Expenditures: n Public works: L1 Materials and supplies - 129 129 - Purchased services 2,150 2,574 424 ,.., Other services and charges 89,000 30,807 (58,193) - Capital outlay - - 92,797 u - Total expenditures 91,150 33,510 (57,640) 92,797 n Revenues over (under) expenditures - 224,509 224,509 (30,287) LJ Other financing sources (uses): n Operating transfers out - - - (91,21\) u Net increase (decrease) in fund balance $0 224,509 $224,509 (121,498) ,...., LJ Fund balance (deficit) - January 1 (89,603 ) 31,895 ,...., Fund balance (deficit) - December 31 $134,906 ($89,603 ) u ,.., u n U ..., L/ n U ,., LJ ,.., Lj ,.., 70 L1 n J CITY OF ANDOVER, MINNESOTA n SPECIAL REVENUE FUND - SEPTIC DISPOSAL FUND Statement 17 J STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL .., For The Year Ended December 31, 2001 J With Comparative Actual Amounts For The Year Ended December 31, 2000 ;r l..J 2001 Over (Under) 2000 n Budget Actual Budget Actual I U Revenues: Charges for services $1,000 $ - ($1,000) $ - n Investment income 120 421 301 537 J Total revenues 1,120 421 (699) 537 J Expenditures: Public works: Other services and charges 1,120 - (1,120) - n Revenues over expenditures $0 $421 537 J 421 r'1 Fund balance - January 1 8,039 7,502 J Fund balance - December 31 $8,460 $8,039 n i LJ n I L.J J '1 L.J '1 I U '1 I \,J n I LJ 1 LJ n J n , 71 U .... u CITY OF ANDOVER, MINNESOTA SPECIAL REVENUE FUND - RIGHT-OF-WAY MANAGEMENT/UTILlTY FUND Statement 18 ,...., STATEMENT OF REVENUES, EXPENDITURES AND u CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For The Year Ended December 31, 2001 ,...., With Comparative Actual Amounts For The Year Ended December 31, 2000 u n 2001 Over L) (Under) 2000 Budget Actual Budget Actual ,.., Revenues: u Charges for services: $53,000 $11\,784 $58,784 $29,134 Investment income 1,200 2,419 1,219 388 n Total revenues 54,200 114,203 60,003 29,522 LJ Expenditures: ,.., Public works: LJ Personal services 43,127 24,284 (18,843) - Materials and supplies 1,000 - (1,000) - ,.., Purchased services - - - 23 Other services and charges 5,000 8,224 3,224 13,413 w Total expenditures 49,127 32,508 (16,619) 13,436 n Revenues over expenditures $5,073 81,695 $76,622 16,086 Li Fund balance - January I 16,086 - ,...., u Fund balance - December 31 $97,781 $16,086 n L J r"'\ L j n LJ n U n "-) n u n l J n U ,...., 72 LJ n I U CITY OF ANDOVER, MINNESOTA ,.-., SPECIAL REVENUE FUND - CAPITAL EQUIPMENT RESERVE FUND Statement 19 J STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL J For The Year Ended December 31,2001 With Comparative Actual Amounts For The Year Ended December 31, 2000 n J 2001 Over (Under) 2000 n Budget Actual Budget Actual I -..J Revenues: Intergovernmental revenue: ,., Other grants $ - $ - $ - $10,000 i Investment income 57,500 58,940 1,440 90,364 LJ Miscellaneous: n Other - 5,025 5,025 - J Total revenues 57,500 63,965 6,465 100,364 n Expenditures: I Public works: U Purchased services - 29,575 29,575 - Capital outlay 82,000 33,764 (48,236) 109,578 J Total expenditures 82,000 63,339 (18,661) 109,578 Revenues over (under) expenditures (24,500) 626 25,126 (9,214) ..., L.J Other financing sources (uses): Operating transfers in 220,000 95,000 (125,000) 370,100 n Operating transfers out (154,067) (17,021) 137,046 (82,000) L! Total other financing sources (uses) 65,933 77,979 12,046 288,100 Net increase in fund balance $41,433 78,605 $37,172 278,886 J Fund balance - January I 1,273,030 994,144 ,.., Fund balance - December 31 $1,351,635 $1,273,030 LJ '1 u n I U J Tl J J n , 73 L.J ,., u CITY OF ANDOVER, MINNESOTA SPECIAL REVENUE FUND - DEVELOPER SEALCOATING FUND Statement 20 n STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL 1-1 For The Year Ended December 31, 2001 ,.., With Comparative Actual Amounts For The Year Ended December 31, 2000 L.J n 2001 Over U (Under) 2000 Budget Actual Budget Actual n Revenues: u Investment income $ - $25,401 $25,401 $23,306 n Expenditures - - - - w Revenues over expenditures $0 25,401 $25,401 23,306 r"'\ Fund balance - January I 64,510 41,204 U n Fund balance - December 31 $89,91\ $64,510 u '1 , L..J ,.., U r"'\ l.J n u n L/ r"'\ W n L.I r"'\ l.J n U ,.., v H 74 l / n LJ CITY OF ANDOVER, MINNESOTA Tl SPECIAL REVENUE FUND - OAK WILT SUPPRESSION FUND Statement 21 LI STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL 1"1 For The Year Ended December 31, 200 I J With Comparative Actual Amounts For The Year Ended December 31, 2000 n J 2001 Over (Under) 2000 n Budget Actual Budget Actual I U Revenues: Intergovernmental: r'1 Other grants $6,425 $1,750 ($4,675) $13,245 J Investment income 175 - (175) - Miscellaneous: n Refunds and reimbursements 2,000 - (2,000) - J Total revenues 8,600 1,750 (6,850) 13,245 n Expenditures: I Public works: U Materials and supplies 100 - (100) - Other services and charges 8,500 7,541 (959) - n Total expenditures 8,600 7,541 (1,059) 0 J Revenues over (under) expenditures $0 (5,791) ($5,791) 13,245 ..., L.J Fund balance (deficit) - January I 410 (12,835) II Fund balance (deficit) - December 31 ($5,381) $410 I U r-, J ,.., d n J n J '"")' .J n J J '""1 75 LJ J J h J DEBT SERVICE FUNDS 1"1 Debt Service Funds are created to account for the payment of interest and J principal on long-term general obligation debt other than debt issued for and serviced primarily by a governmental enterprise. r!' I U The City's Debt Service Funds account for the following types of bonded indebtedness: ,-1 LJ . General Debt Bonds >"l . Revenue Bonds I . Tax Increment Bonds U . Improvement Bonds n . Certificates of Indebtedness/Capital Notes , u Permanent Improvement Bonds . n I U r-, J n J n J 1 u M J 1"1 J ("t J r-, L.J J J 77 ,.., LJ CITY OF ANDOVER, MINNESOTA DEBT SERVICE FUNDS M COMBINING BALANCE SHEET December 31,2001 LJ With Comparative Totals For December 31, 2000 r-\ L.J 301 347 n 378 379 321 L,.J TIF TIF G.O. Cerli ficates TIF Bonds Bonds Improvement ..., of Commercial of 1993B of1994B Bonds L.J Indebtedness Revitalization Project 1-1 Project 1-2 of1977 A Assets r~. ~ J Cash and investments $ - $425,479 $ - $95,946 $ - Taxes receivable: n Delinquent - 52,060 - - - Special assessments receivable: U Deferred - 451,493 - - - Delinquent 14,655 n - - - - Interest receivable - 1,209 - - - ...J Due from other governmental units - 21,863 - 394 - Due from other funds - - - - - n u Total assets $0 $966,759 $0 $96,340 $0 M Liabilities and Fund Balance l-J Liabilities: n Developer advances - - - - - Deferred revenue 518,208 Lt - - - - Due to other governmental units - - - - - r'1 Due to other funds - - - - - Total liabilities 0 518,208 0 0 0 LJ Fund balance (deficit): r""' Reserved for debt service - 448,551 - 96,340 - L..) Umeserved: Undesignated - - - - - r1 Total fund balance (deficit) 0 448,551 0 96,340 0 LJ Total liabilities and fund balance $0 $966,759 $0 $96,340 $0 H u .'"'1 __I n L.J n Lt '" 78 --~ '1 J J Statement 22 Page 1 of2 (1 LJ .., J 329 333 337 342 344 345 346 319 G.O. EDA Public G.O. Improvement G.O. G.O. G.O. G.O. G.O. Proj ect l Improvement Refunding Improvement Improvement Improvement Improvement Improvement Revenue U Bonds Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of 1985B 1986C/1997C 1989/1996 1993A 1994C 1995A 1996C of1997 /""1 1.J $ - $ - $ - $261,743 $147,694 $359,986 $ - $17,543 ..... ,J - - - - - - - - n - - - 484,026 305,898 31,308 - - - - - 5,504 2,717 - - - U - - - 1,054 55 338 - - - - - 1,152 1,872 - - - J - 59,928 - - - - - - $0 $59,928 $0 $753,479 $458,236 $391,632 $0 $17,543 "j J 1'"1 J - - - - - - - - - - - 489,530 308,615 31,308 - - n - 57,061 - - - - - - I - - - 59,928 - - - - ~ 0 57,061 0 549,458 308,615 31,308 0 0 J - 2,867 - 204,021 149,621 360,324 - 17,543 n - - - - - - - I 0 2,867 0 204,021 149,621 360,324 0 17,543 -.J r-t $0 $59,928 $0 $753,479 $458,236 $391,632 $0 $17,543 J n u J ,., I ~ '1 J 79 ,.., LJ CITY OF ANDOVER, MINNESOTA DEBT SERVICE FUNDS ,.., COMBINING BALANCE SHEET December 31, 2001 ;...J With Comparative Totals For December 31,2000 r-l w n 349 348 309 315 352 u G.O. G.O. G.O. G.O. Improvement Improvement Refunding Equipment TIF M Bonds of Bonds of Bonds of Certificate Bonds L.J 1997A 1997B 1998 of1999 of 1999 Assets M l.J Cash and investments $398,898 $2,055,172 ($3,307) $19,102 $141,924 Taxes receivable: ,., Delinquent - - - 9,620 - Special assessments receivable: d Deferred 268,840 478,412 - - - ,.., Delinquent - - - - - Interest receivable 2,926 12,945 - - 592 ....J Due from other governmental units - - 4,129 4,324 775 Due from other funds - - - - - "" U Total assets $670,664 $2,546,529 $822 $33,046 $143,291 f'1 Liabilities and Fund Balance u Liabilities: t1 Developer advances - - - - - Deferred revenue 268,840 478,412 9,620 L; - - Due to other governmental units 47,893 157,731 - - - .., Due to other funds - - - - - Total liabilities 316,733 636,143 0 9,620 0 u Fund balance (deficit): M Reserved for debt service 353,931 1,910,386 822 23,426 143,291 u Umeserved: Undesignated - - - - - .., Total fund balance (deficit) 353,931 1,910,386 822 23,426 143,291 Lo Total liabilities and fund balance $670,664 $2,546,529 $822 $33,046 $143,291 ...., u n u N u n w n 80 LJ - ,..., \ LI r"1 Statement 22 ! Page 2 of2 U ~ U n J 355,356 353 357 317 358 362 G.O. G.O. G.O. 'l Improvement TIF PIR Fund Capital PIR Fund State U Bonds of Bonds Bonds of Notes Bonds of Aid Bonds Totals 1999C of 2000A 2000B 200lC 200lA 20018 2001 2000 'l U $1,860,975 $105,832 $11,691 $58,083 $35,200 $253,321 $6,245,282 $7,916,060 n I - - - - - - 61,680 29,239 U r; 478,413 - - - - - 2,498,390 3,460,908 - - - - - - 22,876 11,514 Li 11,147 85 - 76 186 78 30,691 49,119 - 1,366 - - - - 35,875 15,593 '"I - - - - - - 59,928 2,306,557 J $2,350,535 $107,283 $11,691 $58,159 $35,386 $253,399 $8,954,722 $13,788,990 r'1 I U n J - - - - - - - 713,842 478,413 - - - - - 2,582,946 3,501,661 l - - - - - - 262,685 - - - - - - 59,928 2,166,845 ...J 478,413 0 0 0 0 0 2,905,559 6,382,348 n I U 1,872,122 107,283 11,691 58,159 35,386 253,399 6,049,163 7,453,536 '" - - - - - - (46,894) LJ 1,872,122 107,283 11,691 58,159 35,386 253,399 6,049,163 7,406,642 'l $2,350,535 $107,283 $11,691 $58,159 $35,386 $253,399 $8,954,722 $13,788,990 U ~ u '1 J r'1 U '! 81 J n u CITY OF ANDOVER, MINNESOTA DEBT SERVICE FUNDS ..... COMBINING STATEMENT OF REVENUES, EXPENDITURES AND u CHANGES IN FUND BALANCE For The Year Ended December 31, 2001 ~ With Comparative Totals For The Year Ended December 31, 2000 LJ 1""'\ 301 347 378 379 321 u TIF T1F G.O. Certificates T1F Bonds Bonds Improvement M of Commercial ofl993B of 1994B Bonds U Indebtedness Revitalization Project 1-1 Project 1-2 ofl977A n Revenues: U General property taxes $ - $ - $ - $ - $ - Tax increments - 399,247 - 61,423 - 1""'\ Special assessments - 64,509 - - 15,374 Intergovernmental: ,J State aids - - - - - Investment income (953) 8,175 (4,402) (9,775) n - Total revenues (953) 471,931 (4,402) 61,423 5,599 U Expenditures: ''''' Debt service: L.J Principal retirement - 285,000 - 90,000 340,000 Interest and fiscal charges - 365,463 341 23,363 5,668 ,.., Other - 3,933 - - 10 U Total expenditures 0 654,396 341 113,363 345,678 n Revenues over (under) expenditures (953) (182,465) (4,743) (51,940) (340,079) u Other financing sources (uses): n Operating transfers in - - - - - Operating transfers out (46,722) - (35,019) - (182,147) u Bond proceeds - - - - - Total other financing sources (uses) (46,722) 0 (35,019) 0 (182,147) n u Net increase (decrease) in fund balance (47,675) (182,465) (39,762) (51,940) (522,226) n Fund balance - January 1 47,675 631,016 39,762 148,280 522,226 \.J Fund balance - December 31 $0 $448,551 $0 $96,340 $0 n u ,..., w n L...J r1 u n 82 '-J J r"1 Statement 23 J Page 1 of2 'l L.i J 329 333 337 342 344 345 346 319 G.O. EDA Public G.O. Improvement G.O. G.O. G.O. G.O. G.O. Proj ect ,.., Improvement Refunding Improvement Improvement Improvement Improvement Improvement Revenue U Bonds Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of1985B 1986C/1997C 1989/1996 1993A 1994C 1995A 1996C of1997 n J $ - $ - $ - $ - $ - $ - $ - $ - r"1 - - - - - - - - , 32,967 10,087 74,816 53,640 11,890 19,654 U - - ,.., - - - - - - - - 1,592 (24,111) 11,363 23,337 (2,082) (7,240) (17,829) - LJ 1,592 8,856 21,450 98,153 51,558 4,650 1,825 0 '1 LJ - - 300,000 365,000 115,000 255,000 380,000 55,000 r"1 - - 13,500 51,596 35,594 81,432 18,035 126,005 U - 57,061 - 851 - 1,570 - - 0 57,061 313,500 417,447 150,594 338,002 398,035 181,005 J 1,592 (48,205) (292,050) (319,294) (99,036) (333,352) (396,210) (181,005) 'l - 59,928 28,122 333,658 140,000 333,295 - 181,355 u (1,592) (40,747) - (59,928) - - (137,295) - - - - - - - - - n (1,592) 19,181 28,122 273,730 140,000 333,295 (137,295) 181,355 u 0 (29,024) (263,928) (45,564) 40,964 (57) (533,505) 350 'l J - 31,891 263,928 249,585 108,657 360,381 533,505 17,193 '1 $0 $2,867 $0 $204,021 $149,621 $360,324 $0 $17,543 J 1 LJ n U '1 U J 83 n u CITY OF ANDOVER, MINNESOTA DEBT SERVICE FUNDS n COMBINING STATEMENT OF REVENUES, EXPENDITURES AND u CHANGES IN FUND BALANCE For The Year Ended December 31, 2001 n With Comparative Totals For The Year Ended December 31, 2000 u n 349 348 309 315 352 U G.O. G.O. G.O. G.O. Improvement Improvement Refunding Equipment TIF r Bonds of Bonds of Bonds of Cerli ficate Bonds U 1997A 1997B 1998 of 1999 of 1999 n Revenues: U General property taxes $ - $ - $260,829 $273,703 $ - Tax increments - - - - 120,926 n Special assessments - 257,042 - - - ~ ' Intergovernmental: U State aids - - - - - M Investment income 11,831 105,749 (286) - 4,915 Total revenues 11,831 362,791 260,543 273,703 125,841 U Expenditures: n Debt service: U Principal retirement 605,000 785,000 240,000 225,000 50,000 Interest and fiscal charges 57,475 174,790 6,738 47,105 65,975 n Other 47,893 157,731 - - - u Total expenditures 710,368 1,117,521 246,738 272, I 05 115,975 n Revenues over (under) expenditures (698,537) (754,730) 13 ,805 1,598 9,866 u Other financing sources (uses): n Operating transfers in 274,000 150,000 - 68,722 35,019 I Operating transfers out - - (50,000) - - u Bond proceeds - - - - - Total other financing sources (uses) 274,000 150,000 (50,000) 68,722 35,019 n u Net increase (decrease) in fund balance (424,537) (604,730) (36,195) 70,320 44,885 n Fund balance - January 1 778,468 2,515,116 37,017 (46,894) 98,406 u Fund balance - December 31 $353,931 $1,910,386 $822 $23,426 $143,291 n u n u ,..., u ,..., U n 84 L.J n J ~ Statement 23 I Page 2 of2 L.J n I U n i 355,356 353 357 317 358 362 L.J G.O. G.O. G.O. n Improvement TIF PIR Fund Capital PIR Fund State i U Bonds of Bonds Bonds of Notes Bonds of Aid Bonds Totals 1999C of2000A 2000B 200lC 200lA 20018 2001 2000 n L.J $ - $ - $ - $ - $ - $ - $534,532 $478,457 n - 213,060 - - - - 794,656 787,374 I 1,440,681 - - - - - 1,980,660 2,434,898 LJ n - - - - - 238,447 238,447 106,136 94,977 (625) (109) 3,919 15,753 9,745 223,944 614,819 LJ 1,535,658 212,435 (109) 3,919 15,753 248,192 3,772,239 4,421,684 ,..., .j 705,000 50,000 - - - - 4,845,000 4,580,000 ,..., 119,498 157,530 134,173 217 217 217 1,484,932 1,335,228 I 269,049 57,087 u - - - - - 824,498 207,530 134,173 217 217 217 6,598,981 5,972,315 J 711,160 4,905 (134,282) 3,702 15,536 247,975 (2,826,742) (1,550,631) r'1 214,892 131,883 50,000 2,000,874 1,793,151 I - - - LJ (7,892) - - - - - (561,342) (1,480,439) - - - 4,457 19,850 5,424 29,731 32,576 n 207,000 0 131,883 54,457 19,850 5,424 1,469,263 345,288 J 918,160 4,905 (2,399) 58,159 35,386 253,399 (1,357,479) (1,205,343) " LJ 953,962 102,378 14,090 - - - 7,406,642 8,611 ,985 n $1,872,122 $107,283 $11,691 $58,159 $35,386 $253,399 $6,049,163 $7,406,642 , J n , L.J '1 J J 'l 85 LJ ,.., J n J ,..., I LJ CAPITAL PROJECTS FUNDS ,., The Capital Projects Funds are created to account for all resources used for the I LJ acquisition of capital facilities by a governmental unit except those financed by Enterprise Funds. ,., I u n I LJ ,., I L..J ,., I U n I L..J ..., J n I L..J J ,., J '"1 LJ J ,., I L.J J ! J r'"1 , 87 U n J CITY OF ANDOVER, MINNESOTA 1 CAPITAL PROJECTS FUNDS Statement 24 COMBINING BALANCE SHEET Page 1 of2 L.J December 31, 200 I f'1 With Comparative Totals For December 31,2000 , LJ n J 398 397 399 448,449,499 Water Storm Sewer n Trunk Sewer Trunk Unfinanced I L.J Project Proj ect Proj ect Proj ects Assets ,., J Cash and investments $584,153 ($\09,020) $211 ,825 ($778,268) Special assessments receivable: n Deferred 916,366 - 111,411 369,098 I Delinquent 786 - 4 - L.J Accounts/loan receivable - - - - Interest receivable 3\0 - 2,413 - n I Due from other governmental units 2,046 - 3,664 1,280 LJ Due from other funds 25,747 - - - J Total assets $1,529,408 ($ \09,020) $329,317 ($407,890) Liabilities and Fund Balance '""1 U Liabilities: Accounts payable $ - $ - $ - $43,890 f'1 Developer advances - - - 15,371 J Deferred revenue 917,152 - 111,415 369,099 Due to other funds - - 5,611 - ,..., Total liabilities 917,152 0 117,026 428,360 J ; , Fund balance (deficit): I Unreserved: i n Designated for projects 612,256 212,291 J - - Designated for equipment - - - - Undesignated - (109,020) - (836,250) n Total fund balance (deficit) 612,256 (109,020) 212,291 (836,250) I U Total liabilities and fund balance $1,529,408 ($109,020) $329,317 ($407,890) J J J J J 89 n u CITY OF ANDOVER, MINNESOTA CAPITAL PROJECTS FUNDS ,.., COMBINING BALANCE SHEET December 31, 2001 u With Comparative Totals For December 31, 2000 n u n 401,402 447,452,457 405 420 501 U Road and Tax Public Permanent Bridge Increment Park Works Improvement n Fund Projects Dedication Project Revolving U Assets n Cash and investments $1,021,267 $681,885 $591,679 $33,907 $5,544,460 u Special assessments receivable: Deferred 88,818 - - - 825,485 n Delinquent 295 - - - 408 u Accounts/loan receivable 750 65,561 - 6,805 - Interest receivable 5,728 4,042 2,968 - 31,433 n Due from other governmental units 56,702 33,050 12,081 - - Due from other funds 90,741 1,190,000 1,518 - 15,389 u Total assets $1,264,301 $1,974,538 $608,246 $40,712 $6,417,175 n u Liabilities and Fund Balance n Liabilities: LJ Accounts payable $516 $1,538 $534 $8,805 $181,852 Developer advances - - - - 609,042 n Deferred revenue 89,113 59,098 - - 825,893 L.J Due to other funds - 1,191,775 - - 25,747 Total liabilities 89,629 1,252,411 534 8,805 1,642,534 n , Fund balance (deficit): U Unreserved: Designated for projects 1,289,664 722,127 31,907 4,774,641 n - Designated for equipment - - 607,712 - - u Undesignated (114,992) - - - - Total fund balance (deficit) 1,174,672 722,127 607,712 31,907 4,774,641 n u Total liabilities and fund balance $1,264,301 $1,974,538 $608,246 $40,712 $6,417,175 n u n u ...... LJ n LJ n 90 u '1 I LJ ,.., Statement 24 I Page 2 of2 L..J n I L..J ,..., J 410 412 415 455 416 417 462 Old City Kelsey Round 1999 G.O. Improvement Capital State '1 Hall Lake Park Equipment Bonds of Ball Field Notes Aid Bonds Totals U Remodel Proj ect Certificate 1999C Project Development 200lC 2001B 2001 2000 ,..., I $8,310 ($9,687) $ $171,401 $109,314 $604,805 $1,766,632 $ 10,432,663 $4,543,703 L..J - n - - - - - - - 2,311,178 2,059,075 J - - - - - - - 1,493 1,878 - - - - - - - 73,116 87,513 n - - - 628 831 4,485 11,103 63,941 33,394 J - - - - 850 - - 109,673 104,304 - - - - - - 1,323,395 2,897,769 n $8,310 ($9,687) $0 $172,029 $110,995 $609,290 $1,777,735 $14,315,459 $9,727,636 J ,..., J $ - $ - $ - $220 $67,087 $5,155 $454,726 $764,323 $161,593 J - - - - - - 624,413 512,107 - - - - - - - 2,371,770 2,140,076 - - - - - - - 1,223,133 3,963,155 ,.., 0 0 0 220 67,087 5,155 454,726 4,983,639 6,776,931 I L.J ,.., 8,310 - - 171,809 43,908 604,135 1,323,009 9,794,057 4,057,295 tJ - - - - - - - 607,712 428,962 - (9,687) - - - - - (1,069,949) (1,535,552) n 8,310 (9,687) 0 171,809 43,908 604,135 1,323,009 9,331,820 2,950,705 J $8,310 ($9,687) $0 $172,029 $110,995 $609,290 $1,777,735 $14,315,459 $9,727,636 J i i , J I I J I i J n J 91 ,., I L.J CITY OF ANDOVER, MINNESOTA ,.., CAPITAL PROJECTS FUNDS Statement 25 J COMBINING STATEMENT OF REVENUES, EXPENDITURES AND Page 1 of2 CHANGES IN FUND BALANCE n For The Year Ended December 31,2001 J With Comparative Totals For The Year Ended December 31, 2000 ,.., 398 397 399 448,449,499 J Water Storm Sewer Trunk Sewer Trunk Unfinanced n Proj ect Project Proj ect Projects I U Revenues: General property taxes $ - $ - $ - $ - n Tax increments - - - - J Special assessments 90,212 - 44,176 373,043 Intergovernmental: J State aids - - - - Other grants - - - - Investrnentincorne 5,982 - 21,759 - 1 MiscelIaneous: Park dedication fees - - - - U Refunds and reimbursements - - - 5,750 Other 457,346 - 223,910 - n Total revenues 553,540 0 289,845 378,793 ; U Expenditures: 'l Capital projects: U Capital outlay 32,256 - 134,922 13,526 Interest 27 - 662 38,112 ,.., Total expenditures 32,283 0 135,584 51,638 J Revenues over (under) expenditures 521,257 0 154,261 327,155 n Other financing sources (uses): J Operating transfers in 228,000 - - - Operating transfers out (12,108) (4,658) (282,024) - ,.., Bond proceeds - - - - J Proceeds from sale of property - - - - Total other financing sources (uses) 215,892 (4,658) (282,024) 0 J Net increase (decrease) in fund balance 737,149 (4,658) (127,763) 327,155 J Fund balance - January I (124,893) (104,362) 340,054 (1,163,405) Fund balance - December 31 $612,256 ($109,020) $212,291 ($836,250) J ; J J J 93 I r"" LJ CITY OF ANDOVER, MINNESOTA CAPITAL PROJECTS FUNDS n COMBINING STATEMENT OF REVENUES, EXPENDITURES AND u CHANGES IN FUND BALANCE For The Year Ended December 31, 2001 n With Comparative Totals For The Year Ended December 31, 2000 u 401,402 447,452,457 405 420 501 n Road and Tax Public Permanent Bridge Increment Park Works Improvement U Fund Projects Dedication Proj ect Revolving n Revenues: u General property taxes $ - $165 $ - $ - $ - Tax increments - 348,472 - - - n Special assessments 8,411 1,138 - - 1,450,133 u Intergovernmental: State aids 285,718 20,840 - - - n Other grants - - 12,081 - - Investment income 77,750 404 29,563 313,555 u - Miscellaneous: n Park dedication fees - - 356,650 - - Refunds and reimbursements - 8 1,725 - 2,284 u Other - 20,025 9,960 - Total revenues 371,879 391,052 409,979 0 1,765,972 n U Expenditures: Capital projects: n Capital outlay 29,203 295,693 231,229 - 3,489,651 U Interest - - - - 29,850 Total expenditures 29,203 295,693 231,229 0 3,519,501 n Revenues over (under) expenditures 342,676 95,359 178,750 0 (1,753,529) u n Other financing sources (uses): Operating transfers in - - - - - U Operating transfers out - - - - (131,883) Bond proceeds - - - - 4,955,150 n i I Proceeds from sale of property - 236,573 - - - U Total other financing sources (uses) 0 236,573 0 0 4,823,267 n Net increase (decrease) in fund balance 342,676 331,932 178,750 0 3,069,738 u Fund balance - January 1 831,996 390,195 428,962 31,907 1,704,903 n Fund balance - December 31 $1,174,672 $722,127 $607,712 $31,907 $4,774,641 u n u ,.., u ,., L... ,.. 94 L J ,., Statement 25 J Page 2 of2 ,., J ,.., 410 412 415 455 416 417 462 J Old City Kelsey Round 1999 G.O. Improvement Capital State Hall Lake Park Equipment Bonds of Ball Field Notes Aid Bonds Totals Remodel Project Certificate 1999C Project Development 200lC 20018 2001 2000 n I L.J $ - $ - $ - $ - $ - $ - $ - $165 $7,369 ,., - - - - - - - 348,472 403,277 J - - - - - - - 1,967,113 1,488,702 J - - - - - - 306,558 1,092,491 - - - - - - - 12,081 - - - 193 (623) 23,360 56,520 137,952 666,415 479,233 ,., 356,650 170,447 I - - - - - - - L.J - - - - - - - 9,767 4,549 - - - - - - 71\,241 1,098,837 J 0 0 193 (623) 23,360 56,520 137,952 4,378,462 4,744,905 n J - - - 278,834 460,054 648,780 1,531,943 7,146,091 9,042,382 - 510 352 - - 9,148 32,576 111,237 82,470 ,.., 0 510 352 278,834 460,054 657,928 1,564,519 7,257,328 9,124,852 J 0 (510) (159) (279,457) (436,694) (601,408) (1,426,567) (2,878,866) (4,379,947) n I : U - - 17,021 298,791 - - - 543,812 606,251 ; - - - - - - - (430,673) (731,752) I ,.., - - - - - 1,205,543 2,749,576 8,910,269 5,762,424 J - - - - - - - 236,573 348,909 0 0 17,021 298,791 0 1,205,543 2,749,576 9,259,981 5,985,832 J 0 (510) 16,862 19,334 (436,694) 604,135 1,323,009 6,381,115 1,605,885 ; J 8,310 (9,177) (16,862) 152,475 480,602 - - 2,950,705 1,344,820 $8,310 ($9,687) $0 $171,809 $43,908 $604,135 $1,323,009 $9,331,820 $2,950,705 i J i i I J ! I ; ] i ] 95 ,., J ,., J n J ENTERPRISE FUNDS ,., Enterprise Funds are established to account for the financing of self-supporting J activities of governmental units which render services on a user charge basis to the general public. J The reports of Enterprise Funds are similar to comparable private enterprise and are self-contained. Creditors, legislators, or the general public can evaluate the J perfonnance of the municipal enterprise on the same basis as they can the perfonnance of investor-owned enterprises. The City of Andover maintains n separate Enterprise Funds for its Water and Sewer operations. J n J n i I I l-J I J n J I I i J I ! i I ] ! , i ] ] 1 r 97 ,..., u CITY OF ANDOVER, MINNESOTA ENTERPRISE FUNDS Statement 26 ,., COMBINING BALANCE SHEET December 31, 2001 u With Comparative Totals for December 31, 2000 n u Assets Totals ,.., Water Sewer 2001 2000 u Current assets: Cash and cash equivalents $1,322,788 $1,242,570 $2,565,358 $2,609,875 n Special assessments receivable: LI Deferred - 14,905 14,905 8,462 Delinquent - 1,509 1,509 2,222 ,..., I Accounts receivable 233,188 286,280 519,468 517,312 ! Interest receivable 10,255 8,938 19,193 11,857 u Due from other governmental units - 1,659 1,659 1,194 n Due from other funds 11,591 - 11,591 448,591 Inventory 55,321 20 55,341 28,337 lJ Prepaid items - 45,264 45,264 41,379 Total current assets 1,633,143 1,601,145 3,234,288 3,669,229 n Fixed assets: U Furniture and equipment 813,902 168,111 982,013 982,013 Machinery 992,843 163,319 1,156,162 1,149,491 n Collection and distribution system 14,096,780 19,417,775 33,514,555 31,630,952 L.J Total 15,903,525 19,749,205 35,652,730 33,762,456 Less: Allowance for depreciation (3,519,567) (4,492,853) (8,012,420) (7,266,003) n Net fixed assets 12,383,958 15,256,352 27,640,310 26,496,453 U Total assets $14,017,101 $16,857,497 $30,874,598 $30,165,682 ,., Liabilities and Fund Equity L Current liabilities: ,.. Accounts payable $25,033 $3,675 $28,708 $18,814 L Accrued items 15,685 4,178 19,863 14,904 Deferred revenue - 14,504 14,504 8,775 ,. Due to other funds - 9,815 9,815 23,815 Total current liabilities 40,718 32,172 72,890 66,308 I.. Noncurrent liabilities: r Compensated absences payable 27,232 20,582 47,814 39,525 l Total liabilities 67,950 52,754 120,704 105,833 , Fund equity: I Contributed capital 12,422,031 15,119,327 27,541,358 26,285,503 Retained earnings: Unreserved 1,527,120 1,685,416 3,212,536 3,774,346 Total fund equity 13,949,151 16,804,743 30,753,894 30,059,849 Total liabilities and fund equity $14,017,101 $16,857,497 $30,874,598 $30,165,682 98 n I U CITY OF ANDOVER, MINNESOTA ,.., ENTERPRISE FUNDS Statement 27 J COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS n For The Year Ended December 31,2001 J With Comparative Totals For The Year Ended December 31, 2000 ,.., Totals J Water Sewer 2001 2000 Operating revenues: User charges $1,041,001 $1,153,225 $2,194,226 $2,123,284 J Meters 38,356 - 38,356 45,581 Permit fees 13,900 - 13,900 14,950 Penalties 16,806 17,376 34,182 34,360 ,., Other 326 - 326 442 J Total operating revenue 1,110,389 1,170,601 2,280,990 2,218,617 J Operating expenses: Personal services 329,182 117,460 446,642 520,038 Supplies 53,203 12,668 65,871 76,321 n Other services and charges 303,477 72,267 375,744 136,155 I Disposal charges - 506,338 506,338 492,720 U Depreciation 351,573 394,844 746,417 715,298 Total operating expenses 1,037,435 1,103,577 2,141,012 1,940,532 n , I U Operating income 72,954 67,024 139,978 278,085 ,., Other income: I Investment income LJ 1\ 4,336 95,422 209,758 143,571 '1 Net income before operating transfers 187,290 162,446 349,736 421,656 LJ i Other financing sources (uses): n Operating transfers out (913,673) (625,622) (1,539,295) (95,961) J Net income (loss) (726,383) (463,176) (1,189,559) 325,695 I i I J Other increases: Credit arising from transfer of depreciation to contributions from property owners 262,782 364,967 627,749 593,052 J ; Net increase (decrease) in retained earnings (463,601) (98,209) (561,810) 918,747 ! i ; i Retained eamings - January I 1,990,721 1,783,625 3,774,346 2,855,599 I J ! ] Retained earnings - December 31 $1,527,120 $1,685,416 $3,212,536 $3,774,346 i I ] I ] ] ] 99 n LJ CITY OF ANDOVER, MINNESOTA ENTERPRISE FUNDS Statement 28 ,.., COMBINING STATEMENT OF CASH FLOWS For The Year Ended December 31, 2001 LJ With Comparative Totals For The Year Ended December 31, 2000 n L~ ,.., Totals Water Sewer 2001 2000 l..J Cash flows from operating activities: Operating income $72,954 $67,024 $139,978 $278,085 n Adjustments to reconcile operating income to u net cash flows from operating activities: Depreciation 351,573 394,844 746,417 715,298 n Change in assets and liabilities: Ll Decrease (increase) in special assessments - (5,730) (5,730) 221 Decrease (increase) in accounts receivable 10,742 (12,898) (2,156) (64,347) n Decrease (increase) in due from other governmental units - (465) (465) 497 Decrease (increase) in inventory (27,149) 145 (27,004) (10,755) LJ Decrease (increase) in prepaid items - (3,885) (3,885) (1,419) n Increase (decrease) in accounts payable 9,515 379 9,894 2,946 Increase (decrease) in accrued items 6,035 7,214 13,249 4,969 u Increase (decrease) in deferred revenue - 5,729 5,729 (221) Net cash flows from operating activities 423,670 452,357 876,027 925,274 n U Cash flows from noncapital fmancing activities: Advances from other funds (7,000) (7,000) (14,000) 23,815 n Advances to other funds - - - (98,389) u Payment of advances to other funds 105,000 332,000 437,000 118,410 Operating transfers to other funds (913,673) (625,622) (1,539,295) (95,961) ,., Net cash flows from noncapital financing activities (815,673 ) (300,622) (1,116,295) (52,125) u Cash flows from capital and related fmancing activities: n Acquisition of fixed assets (6,671) - (6,671) (86,205) u Cash flows from investing activities: Investrnentincorne 110,741 91,681 202,422 141,828 n LJ Net increase (decrease) in cash and cash equivalents (287,933) 243,416 (44,517) 928,772 ,.., Cash and cash equivalents - January I 1,610,721 999,154 2,609,875 1,681,103 L. Cash and cash equivalents - December 31 $1,322,788 $1,242,570 $2,565,358 $2,609,875 r- Noncash investment, capital and financing activities: L System assets were contributed to the Enterprise Funds in 2001 as follows: r Water $766,358 "- Sewer $1,117,245 r l , I , 100 I " J CITY OF ANDOVER, MINNESOTA " ENTERPRISE FUNDS - WATER FUND Statement 29 J COMPARATIVE BALANCE SHEET December 31,2001 " With Comparative Amounts for December 31, 2000 J n J Assets 2001 2000 Current assets: J Cash and cash equivalents $1,322,788 $1,610,721 Accounts receivable 233,188 243,930 Interest receivable 10,255 6,660 J Due from other funds 11,591 116,591 Inventory 55,321 28,172 Total current assets 1,633,143 2,006,074 J Fixed assets: Furniture and equipment 813,902 813,902 Machinery 992,843 986,172 " Distribution system 14,096,780 13,330,422 J Total 15,903,525 15,130,496 Less: Allowance for depreciation (3,519,567) (3,167,994) Net fixed assets 12,383,958 11,962,502 r"'! Ll Total assets $14,017,101 $13,968,576 1 Liabilities and Fund Equity ! U I Current liabilities: n Accounts payable $25,033 $15,518 J Accrued items 15,685 12,083 Due to other funds - 7,000 : J Total current liabilities 40,718 34,601 Noncurrent liabilities: Compensated absences payable 27,232 24,799 J Total liabilities 67,950 59,400 ] Fund equity: Contributed capital 12,422,031 11,918,455 Retained earnings: ] Unreserved 1,527,120 1,990,721 Total fund equity 13,949,151 13,909,176 ] Total liabilities and fund equity $14,017,101 $13,968,576 1 , I 101 n Li CITY OF ANDOVER, MINNESOTA ENTERPRISE FUNDS - WATER FUND Statement 30 n STATEMENT OF REVENUE, EXPENSES AND LJ CHANGES IN RETAINED EARNINGS For The Year Ended December 31, 2001 n With Comparative Amounts For The Year Ended December 31,2000 L~ n 2001 2000 ! Amount Percent Amount Percent u Operating revenues: n User charges $1,041,001 93.8% $1,041,602 93.1% Meters 38,356 3.5% 45,581 4.1% L' Permit fees 13,900 1.3% 14,950 1.3% Penalties 16,806 1.5% 16,749 1.5% n Other 326 0.0% 442 0.0% I LJ Total operating revenue 1,110,389 100.0% 1,119,324 100.0% n Operating expenses: ~J Personal services 329,182 29.6% 390,077 34.8% Supplies 53,203 4.8% 65,811 5.9% n Other services and charges 303,477 27.3% 88,241 7.9% Depreciation 351,573 31.7% 338,769 30.3% u Total operating expenses 1,037,435 93.4% 882,898 78.9% ! ,.., 1 Operating income 72,954 6.6% 236,426 21.1% ~ Other income: n Investment income 114,336 10.3% 81,869 7.3% w Net income before operating transfers 187,290 16.9% 318,295 28.4% n w Other financing sources (uses): Operating transfers out (913,673) (78,961 ) r Net income (loss) (726,383) 239,334 L Other increases: ,. I Credit arising from transfer of depreciation L. to contributions from property owners 262,782 249,939 I ,. \ Net increase (decrease) in retained earnings (463,601) 489,273 L Retained earnings - January 1 1,990,721 1,501,448 , Retained earnings - December 31 $1,527,120 l $1,990,721 , 102 n J CITY OF ANDOVER, MINNESOTA J ENTERPRISE FUNDS - SEWER FUND Statement 31 COMPARATIVE BALANCE SHEET December 31,2001 ,., With Comparative Amounts for December 31, 2000 J n J Assets 2001 2000 Current assets: 1 Cash and cash equivalents $1,242,570 $999,154 LJ Special assessments receivable: Deferred 14,905 8,462 ,., Delinquent 1,509 2,222 J Accounts receivable 286,280 273,382 Interest receivable 8,938 5,197 J Due from other governmental units 1,659 1,194 Due from other funds - 332,000 Inventory 20 165 ,., Prepaid items 45,264 41,379 J Total current assets 1,601,145 1,663,155 Fixed assets: Furniture and equipment 168,111 168,11\ ~ Machinery 163,319 163,319 , L.J Distribution system 19,417,775 18,300,530 Total 19,749,205 18,631,960 n Less: Allowance for depreciation (4,492,853) (4,098,009) I LJ Net fixed assets 15,256,352 14,533,951 J Total assets $16,857,497 $16,197,106 Liabilities and Fund Equity n J Current liabilities: Accounts payable $3,675 $3,296 Accrued items 4,178 2,821 J Deferred revenue 14,504 8,775 , Due to other funds 9,815 16,815 Total current liabilities 32,172 31,707 ; J Noncurrent liabilities: Compensated absences payable 20,582 14,726 ] Total liabilities 52,754 46,433 ] Fund equity: Contributed capital 15,119,327 14,367,048 Retained earnings: Unreserved 1,685,416 1,783,625 1 Total fund equity 16,804,743 16,150,673 Total liabilities and fund equity $16,857,497 $16,197,106 ! I I 103 I n LI CITY OF ANDOVER, MINNESOTA ENTERPRISE FUNDS - SEWER FUND Statement 32 n STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS LJ For The Year Ended December 31, 2001 With Comparative Amounts For The Year Ended December 31,2000 ,., ~~ 2001 2000 ,., Amount Percent Amount Percent L. Operating revenues: User charges $1,153,225 98.5% $1,081,682 98.4% ,.., Penalties 17,376 1.5% 17,611 1.6% U Total operating revenues 1,170,601 100.0% 1,099,293 100.0% ,., I Operating expenses: LJ I Personal services 117,460 10.0% 129,961 11.8% I i Supplies 12,668 1.1% 10,510 1.0% ,., Other services and charges 72,267 6.2% 47,914 4.4% Disposal charges 506,338 43.3% 492,720 44.8% u Depreciation 394,844 33.7% 376,529 34.3% I Total operating expenses 1,103,577 94.3% 1,057,634 96.3% n . ' U Operating income 67,024 5.7% 41,659 3.7% n Other income: l.J Investment income 95,422 8.2% 61,702 5.6% ,.., Net income before operating transfers 162,446 13.9% 103,361 9.4% U Other financing sources (uses): ,., Operating transfers (625,622) (17,000) L.J Net income (loss) (463,176) 86,361 ,..., , Other increases: L i Credit arising from transfer of depreciation i to contributions from property owners 364,967 343,113 ,.. L Net increase (decrease) in retained earnings (98,209) 429,474 ,.. Retained earnings - January 1 1,783,625 1,354,151 L Retained earnings - December 31 $1,685,416 $1,783,625 r l f . i ! 104 ,., J n J n J INTERNAL SERVICE FUNDS n Internal Service Funds are used to account for the financing of goods or services J provided by one department or agency to other departments or agencies of the government and to other government units, on a cost reimbursement basis. The 1 City of Andover had the following Internal Service Funds during the year: L..J J Central Equipment Maintenance - accounts for the maintenance of the equipment for the City. J Risk Management - provides funding for compensated absences, safety, training, loss reduction, and insurance deductibles. J ,.., I , LJ 1 LJ ,., I L.t J I r ! ~ 1 i .J ] ] 1 ! 105 M u CITY OF ANDOVER, MINNESOTA INTERNAL SERVICE FUNDS Statement 33 n COMBINING BALANCE SHEET December 31,2001 u With Comparative Totals for December 31, 2000 n '/ Central ,..., Assets Equipment Risk Totals w Maintenance Management 2001 2000 Current assets: n I Cash and cash equivalents $68,399 $89,946 $158,345 $146,797 LJ Accounts receivable - - - 718 Interest receivable - 216 216 390 n Due from other funds - - 6,260 : LJ Inventory 29,306 - 29,306 23,134 Prepaid items - - - 32,468 n Total assets $97,705 $90,162 $187,867 $209,767 u Liabilities and Fund Equity n , I U Current liabilities: Accounts payable $7,660 $100 $7,760 $7,770 n Accrued items 7,798 333 8,131 5,915 Total liabilities 15,458 433 15,891 13,685 u Fund equity: n Retained earnings: U Uilleserved 82,247 89,729 171,976 196,082 ,., Total liabilities and fund equity $97,705 $90,162 $187,867 $209,767 .w r L r- L r L , I I 106 J CITY OF ANDOVER, MINNESOTA ,., INTERNAL SERVICE FUNDS Statement 34 J COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS ,., For The Year Ended December 31, 2001 I With Comparative Totals For The Year Ended December 31, 2000 tJ ,., Central J Equipment Risk Totals Maintenance Management 2001 2000 ,.., Operating revenues: J User charges to other City funds $405,965 $ - $405,965 $361,641 Refunds and reimbursements 34 23,993 24,027 22,189 Total operating revenues 405,999 23,993 429,992 383,830 n J Operating expenses: Personal services 162,050 9,693 171,743 136,247 J Supplies 170,051 - 170,051 144,179 Other services and charges 94,178 19,294 113,472 72,904 Total operating expenses 426,279 28,987 455,266 353,330 ,., Operating income (loss) I (20,280) (4,994) (25,274) 30,500 LJ Other income: ,., Investment income - 1,168 1,168 4,332 L.J i I Net income (loss) (20,280) (3,826) (24,106) 34,832 ! i 1 Retained earnings - January I 102,527 93,555 196,082 161,250 LJ I [ J Retained earnings - December 31 $82,247 $89,729 $171,976 $196,082 J J i , .., J J ] 1 1 1 107 M LI CITY OF ANDOVER, MINNESOTA INTERNAL SERVICE FUNDS Statement 35 ,.., COMBINING STATEMENT OF CASH FLOWS u For The Year Ended December 31, 2001 With Comparative Totals For The Year Ended December 31, 2000 ,., l.J Central ,.... Equipment Risk Totals Maintenance Management 2001 2000 '-' Cash flows from operating activities: n Operating income (loss) ($20,280) ($4,994) ($25,274) $30,500 Adjustments to reconcile operating income to ~I net cash flows from operating activities: Change in assets and liabilities: " Decrease (increase) in accounts receivable 718 - 718 5,673 ~j Decrease (increase) in inventory (6,172) - (6,172) (10,036) Decrease (increase) in prepaid items - 32,468 32,468 (32,468) n Increase (decrease) in accounts payable 1,701 (1,711) (10) (11,615) I ' Increase (decrease) in accrued items 2,257 (41) 2,216 (328) lJ Net cash flows from operating activities (21,776) 25,722 3,946 (18,274) n Cash flows from noncapital fmancing activities: U Advances to other funds 6,129 131 6,260 (6,260) I ,.., I Cash flows from investing activities: ! LJ ! Investment income - 1,342 1,342 4,662 ,.., Net increase (decrease) in cash and cash equivalents (15,647) 27,195 11 ,548 (19,872) LJ Cash and cash equivalents - January 1 84,046 62,751 146,797 166,669 n Cash and cash equivalents - December 31 $68,399 $89,946 $158,345 $146,797 w I"" i L I r ! L ,. L- r l , ! , . 108 J r"1 I L.J n J AGENCY FUNDS ,.., Agency Funds are used to account for assets held by the government as an agent I Li for individuals, private organizations, other governments and/or other funds. The City of Andover had two Agency Funds during the year. ,.., i LJ n J II J n I J ! I n I J ! n I I tJ I ! ; J ! ! , ] , I j ] ] I 109 ,.., CITY OF ANDOVER, MINNESOTA L' AGENCY FUNDS Statement 36 n COMBINING BALANCE SHEET December 31, 2001 LJ With Comparative Totals for December 31, 2000 ,.., u General n Assets Escrow Agency Totals u Fund Fund 2001 2000 n I Cash and temporary investments $489,671 $49,512 $539,183 $691,810 LJ I Interest receivable - 41,229 41,229 5,184 n Total assets $489,671 $90,741 $580,412 $696,994 LI Liabilities n Accounts payable $738 $ - $738 $4,293 L.J Deposits payable 488,933 - 488,933 524,020 Due to other funds - 90,741 90,741 168,681 n Total liabilities $489,671 $90,741 $580,412 $696,994 L.J ,..., U n L r L r l r \ t I I I 110 -- 1 t.J CITY OF ANDOVER, MINNESOTA l AGENCY FUNDS Statement 37 STATEMENT OF CHANGES IN ASSETS AND LIABILITIES LJ For The Year Ended December 31,2001 r, I LJ r""f Balance Balance , January I, December 31, U 2001 Additions Deletions 2001 Escrow Fund: J Assets: Cash and temporary investments $528,313 $489,671 $528,313 $489,671 Liabilities: J Accounts payable $4,293 $738 $4,293 $738 Deposits payable 524,020 488,933 524,020 488,933 Total liabilities $528,313 $489,671 $528,313 $489,671 n J General Agencv Fund: Assets: Cash and temporary investments I J $163,497 $49,512 $163,497 $49,512 Interest receivable 5,184 41,229 5,184 41,229 Total assets $168,681 $90,741 $168,681 $90,741 '1 Liabilities: Due to other funds $168,681 $90,741 $168,681 $90,741 U r'1 Total Agencv: ; J Assets: i Cash and temporary investments $691,810 $539,183 $691,810 $539,183 i Interest receivable 5,184 41,229 5,184 41,229 J Total assets $696,994 $580,412 $696,994 $580,412 Liabilities: Accounts payable $4,293 $738 $4,293 $738 ] Deposits payable 524,020 488,933 524,020 488,933 Due to other funds 168,681 90,741 168,681 90,741 TotalliabiJities $696,994 $580,412 $696,994 $580,412 ] ] ] I I 111 'l L.J n I LJ .., J GENERAL FIXED ASSETS ACCOUNT GROUP .., General Fixed Assets are those fixed assets of a governmental jurisdiction which J are not accounted for in an Enterprise Fund. To be classified as a fixed asset in this category, a specific piece of property must possess three attributes: (1) J tangible nature; (2) a life longer than the current fiscal year; and (3) a significant value. J J J J ! ; J , J n I .J I .., I ...:J ] 1 J 1 I 113 "'" U CITY OF ANDOVER, MINNESOTA SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS Statement 38 r-\ For The Year Ended December 31, 2001 U rl U n Balance Additions Disposals Balance . January I, and and December 31, ~ Description 2001 Adjustments Adjustments 2001 ,..... Land and improvements $2,741,610 $ - $ - $2,741,610 LJ Buildings and improvements 8,191,297 - - 8,191,297 n l..J Furniture and equipment 1,076,936 28,739.00 - 1,105,675 n Machinery and equipment 5,239,188 801,951.00 100,647.00 5,940,492 d Totals $17,249,031 $830,690 $100,647 $17,979,074 n , I .J ,., i L.J i r--' u r'I l- ,.. L r 0- r L , I ! 114 ,.., U 1"1 I U n , U GENERAL LONG-TERM DEBT ACCOUNT GROUP 1 General obligation bonds and other forms of long-term debt supported by general \:oJ revenues are obligations of a governmental unit as a whole and not its individual constituent funds. Moreover, the proceeds of such debt may be spent on facilities n which are utilitized in the operations of several funds. For these reasons the J amJunt of unmatured, long-term indebtedness which is backed by the full faith and credit of the government should be recorded and accounted for in a separate ,., self-balancing group of accounts titled the "General Long-Term Debt Group of J Accounts." This debt group will include, in addition to conventional general J obligation bonds, time warrants and notes which have a maturity of more than one year from date of issuance. l u I 1 u ! /"1 J i i J ! J J l' J ] 1 I 115 n u CITY OF ANDOVER, MINNESOTA SCHEDULE OF GENERAL LONG-TERM DEBT Statement 39 ~ December 31, 2001 With Comparative Amounts For December 31, 2000 u ""' U 2001 2000 r". Amount Available And To Be Provided For The i.-I Retirement of Long-Term Debt n Bonds: I..J Amount available in Debt Service Funds $6,049,163 $7,406,642 Amount to be provided from future tax levies! H special assessment colIections, and connection charges 29,179,771 23,701,551 LJ Total available and to be provided $35,228,934 $31,108,193 n General Long-Term Debt Payable u Special assessments on City property -'l $ - $38,553 Bonds and certificates of indebtedness payable 34,915,000 30,820,000 L.J, I Total bonds payable 34,915,000 30,858,553 n I I U I ! Compensated absences payable 313,934 249,640 H I Total generallong-term debt payable $35,228,934 $31,108,193 u r~ ... ,.. l.. ,. ~. ~ , 1 i 116 1 LJ .J r, J J n SUPPLEMENTARY FINANCIAL INFORMATION J '1 U J I I ; , n I u I I n f J I J ! ! r, i J I , , ,., , I r u , ] J ] I 117 n CITY OF ANDOVER, MINNESOTA U COMBINED SCHEDULE OF INDEBTEDNESS n December 31, 2001 U n u Interest Issue Maturity n Rate Date Date U Bonded indebtedness: General Obligation Bonds: n G.O. Refunding Bonds of 1998 3.60-3.75% 12/01/98 07/01/01 Public Project Revenue Bonds of 1997 4.50-5.90% 09/01/97 12/01/16 U Total general obligation bonds n Special Assessment Bonds: LJ G.O. Improvement Bonds of 1977 A 5.00% 02/01/77 01/01/06 G.O. Improvements Bonds of 1993A 4.00-4.75% 08/01/93 08/01/03 n G.O. Improvements Bonds of 1994C 5.05-5.75% 1 % 1/94 02/01/06 ; G.O. Improvements Bonds of 1995A 4.85-5.30% 07/01/95 02/0 I /06 LJ G.O. Crossover Refunding Bonds of 1996 4.15-4.50% 06/01/96 08/01/01 n G.O. Improvement Bonds of 1996 4.15-5.00% 06/01/96 08/01/06 ' I G.O. Improvement Bonds of 1997 A 4.20-4.80% 05/01/97 12/01/02 U G.O. Improvement Bonds of 1997B 3.90-4.70% 07/01/97 12/01/05 G.O. Improvement Bonds of 1999 3.75-4.40% 1 % 1/99 12/01/04 n Total special assessment bonds LJ Tax Increment Bonds: n G.O. Tax Increment Refunding Bonds of 1994B 6.97-7.87% 05/01/94 05/01/04 G.O. Tax Increment Bonds of 1995D 4.50-5.60% 10/01/95 02/01/13 U G.O. Tax Increment Bonds of 1996 4.75-5.40% 06/01/96 08/01/12 G.O. Tax Increment Bonds of 1999 4.00-5.00% 06/01/99 12/01/12 ,.., I G.O. Tax Increment Bonds of2000A 6.75-7.1 0% 09/01/00 02/01/10 L. Total tax increment bonds r Certificates oflndebtedness: L 1999 G.O. Equipment Certificates 3.70-4.00% 06/01/99 02/01/04 I G.O. Capital Notes 2001C 2.90-3.80% 06/05/01 02/01/06 r I Total certificates of indebtedness , l Permanent Improvement Revolving Bonds: G.O. Permanent Improvement Revolving Bonds of2000B 4.20-4.375% 09/01/00 02/01/07 , G.O. Permanent Improvement Revolving Bonds of2001A 3.20-4.00% 06/05/01 02/01/07 , Total permanent improvement revolving bonds State Aid Bonds: I G.O. State Aid Bonds of200lB 2.90-5.00% 06/05/01 02/0 1/17 Total bonded indebtedness Assessments on City property 6.25-10.70% N/A 06/24/09 Compensated absences payable N/A N/A N/A Total City indebtedness 118 ,., I u 'l Schedule 1 i U n I U Authorized Amount Retired Principal Interest J And Prior Current Outstanding Due Due Issued Years Year 12/31101 In 2002 In 2002 n J $760,000 $520,000 $240,000 $ - $ - $ - 2,350,000 120,000 55,000 2,175,000 60,000 126,005 'l 3,1\0,000 640,000 295,000 2,175,000 60,000 126,005 I L.J 1,215,000 1,150,000 65,000 - - - J 3,650,000 2,555,000 365,000 730,000 365,000 34,675 1,140,000 450,000 115,000 575,000 115,000 28,590 2,605,000 890,000 255,000 1,460,000 265,000 68,294 n 1,220,000 920,000 300,000 - - - J 600,000 220,000 380,000 - - - 3,120,000 1,910,000 605,000 605,000 605,000 29,040 6,315,000 2,430,000 785,000 3,100,000 780,000 141,035 1 3,525,000 705,000 705,000 2,1\5,000 705,000 90,945 U 23,390,000 1\,230,000 3,575,000 8,585,000 2,835,000 392,579 ! , J 885,000 540,000 90,000 255,000 90,000 16,455 ; 6,055,000 630,000 200,000 5,225,000 225,000 263,512 , J 2,055,000 255,000 85,000 1,715,000 95,000 88,100 1,500,000 - 50,000 1,450,000 80,000 63,475 2,445,000 - 50,000 2,395,000 100,000 166,525 12,940,000 1,425,000 475,000 11,040,000 590,000 598,067 ; J 1,050,000 225,000 825,000 250,000 27,812 - 1,210,000 1,210,000 220,000 45,107 , - - ! J 2,260,000 0 225,000 2,035,000 470,000 72,919 ] 3,350,000 - - 3,350,000 - - 4,975,000 - - 4,975,000 - - 8,325,000 0 0 8,325,000 0 0 ] 2,755,000 - - 2,755,000 160,000 78,447 ] 52,780,000 13,295,000 4,570,000 34,915,000 4,115,000 1,268,017 338,174 - 338,174 - - - I 249,640 - - 313,934 - - $53,367,814 $13,295,000 $4,908,174 $35,228,934 $4,115,000 $1,268,017 119 n u CITY OF ANDOVER, MINNESOTA DEBT SERVICE PAYMENTS TO MATURITY Schedule 2 n GENERAL OBLIGATION REVENUE BOND December 31, 2001 u n u Public Proj ect n Revenue U Bonds of1997 n U Bonds payable $2,175,000 I n I Future interest payable 1,230,555 U Totals $3,405,555 n U Payments to maturity: n 2002 $183,310 ' . 2003 190,310 U 2004 196,740 2005 202,580 n ; i 2006 207,810 u 2007 212,410 2008 216,415 n 2009 224,815 u 2010 232,255 2011 238,705 n 2012 244,218 2013 248,777 u 2014 262,370 r 2015 269,500 2016 275,340 L $3,405,555 r L r l , I 120 - J CITY OF ANDOVER, MINNESOTA ,., DEBT SERVICE PAYMENTS TO MATURITY Schedule 3 J SPECIAL ASSESSMENT BONDS December 31, 200 I i u ,.., G.O. G.O. G.O. G.O. G.O. G.O. J Improvement Improvement Improvement Improvement Improvement Improvement Bonds Bonds Bonds Bonds Bonds Bonds ,.., of 1993A of I 994C of1995A of I 997A ofl997B of1999 Total J $730,000 $575,000 $3,100,000 $2,115,000 $8,585,000 Bonds payable $1,460,000 $605,000 J Future interest payable 52,013 78,349 195,736 29,040 355,780 182,300 893,218 Totals $782,013 $653,349 $1,655,736 $634,040 $3,455,780 $2,297,300 $9,478,218 J Payments to maturity: n 2002 $399,675 $143,590 $333,294 $634,040 $921,035 $795,945 $3,227,579 J 2003 382,338 142,303 334,665 - 881,715 765,335 2,506,356 2004 - 135,763 335,072 - 846,840 736,020 2,053,695 '1 2005 - 133,963 334,490 - 806,190 - 1,274,643 I 2006 - 97,730 318,215 - - - 415,945 LJ i $782,013 $653,349 $1,655,736 $634,040 $3,455,780 $2,297,300 $9,478,218 r J i , ! J J J I .., J J ] 1 121 n CITY OF ANDOVER, MINNESOTA u DEBT SERVICE PAYMENTS TO MATURITY Schedule 4 n TAX INCREMENT BONDS December 31, 2001 u n u G.O. G.O. Tax Increment Tax Increment G.O. G.O. G.O. n Refunding Bonds Tax Increment Tax Increment Tax Increment U Bonds of1995D Bonds Bonds Bonds of1994B and 1996 of 1996 of 1999 of 2000A Total n Bonds payable $255,000 $5,225,000 $1,715,000 $1,450,000 $2,395,000 $11,040,000 U Future interest payable 28,841 1,954,788 617,122 401,060 920,733 3,922,544 n u Totals $283,841 $7,179,788 $2,332,122 $1,851,060 $3,315,733 $14,962,544 n u Payments to maturity: 2002 $106,455 $488,512 $183,100 $143,475 $266,525 $1,188,067 n 2003 99,435 478,275 188,587 169,475 279,700 1,215,472 U 2004 77,951 492,225 193,600 194,250 360,713 1,318,739 2005 - 577,950 198,080 188,650 438,475 1,403,155 n 2006 - 634,350 206,955 182,980 431,600 1,455,885 U I 2007 - 638,125 209,955 177,170 429,025 1,454,275 I 2008 - 639,987 217,305 171,290 439,788 1,468,370 ,.., 2009 - 639,875 223,725 165,270 447,275 1,476,145 2010 - 637,964 229,365 159,110 222,632 1,249,071 L.J 2011 - 658,525 239,030 152,880 - 1,050,435 2012 651,500 242,420 146,510 - 1,040,430 n 2013 - 642,500 - - - 642,500 U $283,841 $7,179,788 $2,332,122 $1,851,060 $3,315,733 $14,962,544 f"'1 I L... r- L I r l ! r I I 122 J CITY OF ANDOVER, MINNESOTA '1 DEBT SERVICE PAYMENTS TO MATURITY Schedule 5 CERTIFICA TES OF INDEBTEDNESS ~ December 31,2001 r""1 I LJ 1 G.O. U 1999 G.O. Capital Equipment Notes r""1 Certificates of200lC Total J Bonds payable $825,000 $1,210,000 $2,035,000 J Future interest payable 51,513 119,721 171,234 Totals $876,513 $1,329,721 $2,206,234 J i Payments to maturity: ; 'l 2002 $277,813 $265,107 $542,920 J 2003 287,600 261,338 548,938 2004 31\,100 263,518 574,618 J 2005 - 269,723 269,723 2006 - 270,035 270,035 $876,513 $1,329,721 $2,206,234 i J ; J ,.., J J ] ] ] 1 123 n u CITY OF ANDOVER, MINNESOTA DEBT SERVICE PAYMENTS TO MATURITY Schedule 6 n PERMANENT IMPROVEMENT REVOLVING BONDS December 31, 2001 U n L-J G.O. G.O. n Permanent Permanent Improvement Improvement U Revolving Revolving Bonds Bonds n of2000B of2001A Total U Bonds payable $3,350,000 $4,975,000 $8,325,000 n u Future interest payable 519,934 696,628 1,216,562 n Totals $3,869,934 $5,671,628 $9,541,562 : I U n Payments to maturity: I 2002 $143,873 $210,995 $354,868 u 2003 741,063 1,086,133 1,827,196 2004 744,813 1,089,937 1,834,750 1\ ; , 2005 746,966 1,090,398 1,837,364 U , 2006 747,250 1,097 ,665 1,844,915 I 2007 745,969 1,096,500 1,842,469 n u $3,869,934 $5,671,628 $9,541,562 n u ,., L r i L I r l , \ I 124 1 U CITY OF ANDOVER, MINNESOTA r"1 DEBT SERVICE PAYMENTS TO MATURITY Schedule 7 J STATE AID BOND December 31,2001 n J n G.O. J State Aid 1 Bonds U of200lB J Bonds payable $2,755,000 Future interest payable 1,135,332 J Totals $3,890,332 J Payments to maturity: 2002 $238,447 2003 238,030 1 2004 239,030 , LJ 2005 239,545 i 2006 239,618 I J 2007 244,298 2008 243,298 ; 2009 241,943 J 2010 245,223 201\ 242,913 2012 245,213 r'1 2013 246,884 J 2014 242,820 2015 248,320 2016 248,000 J 2017 246,750 $3,890,332 ] ] ] I 125 n u CITY OF ANDOVER, MINNESOTA SCHEDULE OF TAX CAPACITY RATES AND LEVIES Schedule 8 n u n U n Net Tax Capacity U 2002 $14,353,997 n 2001 17,198,249 u 2000 16,305,885 1999 14,605,633 n u 2002 2001 n Tax Capacity Certified Tax Capacity Certified I Levy(l) Levy(l) LJ Rate Rate n General Fund 29.829% $4,281,637 19.740% $3,986,555 Bond Funds 3.260% 467,940 2.656% 536,327 U Watershed levy 0.385% 20,849 0.340% 25,759 n 33.474% $4,770,426 22.736% $4,548,641 u n 2000 1999 u Tax Capacity Certified Tax Capacity Certified Rate Levy(l) Rate Levy/I) n i U General Fund 19.784% $3,437,905 20.605% $3,208,232 Bond Funds 2.666% 463,280 2.687% 418,392 r Watershed levy 0.113% 18,898 0.213% 14,090 L I 22.563% $3,920,083 23.505% $3,640,714 r I L I (I)Includes fiscal disparities " l , I 126 J ,.., J ,.., J ,., J ,., III. STATISTICAL SECTION (UNAUDITED) ! L.J '1 LJ J J J J i ! ,.., I U J , J I ] ] ] , 127 ,., CITY OF ANDOVER, MINNESOTA U GENERAL FUND Table 1 n REVENUES BY SOURCE Years 1992 Through 2001 u (UNAUDITED) n u n General Licenses Inter- u Property and governmental Charges for Investment Other Year Total Taxes Permits Revenue Services Fines Income Revenue n u 1992 $2,399,741 $1,107,808 $430,024 $614,266 $120,708 $39,565 $30,417 $56,953 1993 2,688,953 1,241,114 470,371 710,910 152,868 38,178 36,938 38,574 r'I 1994 2,987,776 1,472,108 410,733 745,156 227,960 40,496 43,043 48,280 u 1995 3,595,796 1,810,213 410,212 747,627 549,606 46,152 15,716 16,270 1996 4,101,859 2,180,470 390,327 857,689 447,199 57,125 52,653 116,396 n 1997 4,714,300 2,383,965 456,413 988,814 578,221 48,800 71,224 186,863 , 1998 5,805,370 2,804,065 694,809 880,697 1,018,441 48,923 177,570 180,865 U 1999 5,701,095 3,125,776 609,344 864,985 754,629 78,396 62,041 205,924 2000 6,456,080 3,571,186 623,662 969,317 900,235 82,443 104,657 204,580 n ; I 2001 6,924,924 3,982,174 720,712 1,095,727 722,690 73,699 128,701 201,221 U n j ! U I I n ! L.J n U r l. ,.. I.. I r L , I 128 -- - ,..., J CITY OF ANDOVER, MINNESOTA 'l GENERAL FUND Table 2 J EXPENDITURES BY FUNCTION Years 1992 Through 2001 (UNAUDITED) ,., J ,..., J Parks General Public Public and Economic r'1 Year Total Government Safety Works Sanitation Recreation Recycling Development Unallocated , I LJ 1992 $2,391,008 $672,936 $908,312 $442,176 $28,976 $204,267 $39,622 $17,659 $77,060 1993 2,575,052 720,178 937,371 520,802 36,904 232,809 50,461 22,836 53,691 ..., 1994 2,904,153 804,726 970,174 625,805 51,522 294,158 49,574 21,916 86,278 J 1995 3,146,260 932,460 1,060,210 637,551 34,795 329,416 58,260 22 93,546 1996 4,062,026 1,068,585 1,320,680 947,472 60,517 455,517 55,170 - 154,085 J 1997 4,458,792 1,252,047 1,409,087 1,044,183 95,632 383,059 62,281 - 212,503 1998 4,799,979 1,551,410 1,528,282 1,005,394 10 I ,039 461,131 76,773 - 75,950 1999 5,769,609 1,700,086 1,820,436 1,363,875 119,957 579,916 88,307 - 97,032 2000 6,263,534 1,840,644 1,968,765 1,591,137 100,073 538,523 91,071 - 133,321 J 2001 6,096,283 1,750,574 2,087,924 1,284,491 135,189 584,647 108,390 - 145,068 J ,., J J J J J ! J I i ! J l i j J 1 129 J ,.... l.J n u n u r u n lJ ,.... U ,..., u n LJ n U _ This page intentionaIly left blank - n u n L.J n u n w n LJ r L r L i r I L , I 130 I --