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Home My WebLink AboutCC May 7, 2002 -. CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100 J FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US Regular City Council Meeting - Tuesday, May 7, 2002 Call to Order -7:00 PM 1. Resident Forum 2. New Employee Introduction-Fire/Finance Departments 3. Agenda Approval 4. Approval of Minutes (4/9/02/Joint CC/Sports Complex Task Force) (4/l0/02/Board of Review) (4/16/02/Exec. Session) (4/16/02 Reg. Council) (4/16/02/Exec. Session) (4/17/02/Council Goal-Setting) (4/l8/02/Council Goal-Setting) (4/24/02/Board of Review, Cont.)-- Consent Items 5. Reset Bid Opening Date/02-9, 02-1, 02-5 & 02-6Narious Park Improvements/2002' CIP _ Engineering 6. Approve Lot Split/16055 Makah Street- Planning . 7. Adopt Assessment RolllWaive Public Hearing/O l-12N erdin Street NW Street Improvements _ Engineering 8. Approve Authorization to Obtain Quotes/O l-5/Skate Park Equipment _ Engineering - 9. Approve Plans & Specs/02-5/Shadowbrook East ParklIrrigation!2002 CIP _ Engineering 10. Approve Plans & Specs/99-8/Municipal Well #8 - Engineering 11. Approve Quotes/02-19/ Andover Station Maintenance Contract _ Engineering 12. Approve Administrator Performance Review - Administration 13. Approve Temporary Non-Intoxicating Liquor License/Andover Lions Club/Fun Fest _ Clerk / 14. Approval of 2002-2003 Council Goal-Setting Priorities _ Admirlistration Discussion Items IS. Call for Bond Sale/General Obligation Water Revenue Bonds/ Water Treatment Plant -Finance 16. Consider ResidentialSketch Plan!SE comer of Hanson Blvd. and 16l5t Avenue-Planning 17. Consider Amendments to Ordinance 8 and 235- Regulating Off-sale Liquor Stores- Planning 18. Sunshine Park Facility - Public Facility Use Complaints - Administration 19. Amend Ordinance 209B/Providing for Council Salaries _ Administration Staff Items 20. Public Hearing/Approve Vacation of Utility, Drainage Easement/13885 Ivywood St.(Betsy Hoffman)- Planning 21. Acknowledge Rural Reserve "Open House" Meeting Schedule - Community Development 22. Present Emergency Management Plan! Schedule Council Workshop- Fire 23.2002 First Quarter Financial Report - Finance 24. Schedule 2003 Council Budget Workshop - Administration 25. Schedule Public Information Meetings - Community Center _ Administration 26. League of MN Cities - 2002 Conference Attendance _ Administration 27. Fireworks Sales - Clerk 28. Amend Ordinance 243/Rules of the City Council- Clerk Mayor/Council a. Animal Control Procedures - Clerk Payment of Claims , J - _ Adjournment ~ 0J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5/00 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator (yL FROM: Jim Dickinson, Finance Director SUBJECT: New Employee Introduction-Finance Department DATE: May 7, 2002 INTRODUCTION The Andover City Council at the April 2, 2002 regular City Council appointed Mr. Lee Brezinka as the City's new Assistant Finance Director. DISCUSSION Interviews were conducted in March in which Mr. Brezinka's skill set was selected as the most closely matched to the needs of the Finance Department. Mr. Brezinka's previous position was Senior FinanciallBudget Analyst for Anoka County where he was responsible for the preparation of the Comprehensive Annual Financial Report (CAFR), Capital Improvements Plan (CIP) and the annual budget document. Furthermore Mr. Brezinka was a member of the "Budget Team" that develops the annual operating budget for Anoka County. Mr. Brezinka has close to nine years of relative experience and is proving to be an excellent complement to the Finance Department. BUDGET IMPACT The Assistant Finance Director position is programmed into the 2002 budget. ACTION REQUESTED Please welcome Mr. Brezinka to the City of Andover. J Attachments 0 ~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Dan Winkel, Fire Chief SUBJECT: Introduction of New Fire Marshal DATE: May 7,2002 INTRODUCTION The Andover Fire Department would like to introduce the new Fire Marshal, Roberta Floyd. DISCUSSION As part of the 2002 budget process the City Council authorized the hiring of a new Fire Marshal. The Fire Marshal's position will be responsible to conduct fire inspections, fire investigations, new building and development plan reviews, and public fire education. Ms. Roberta Floyd comes to the City of Andover from the City of St. Paul where she was a full- time Fire Inspector. Robbie is also a volunteer firefighter for the City of North St. Paul. Ms. Floyd was one of many qualified individuals who applied for this position. Her qualifications include Minnesota Fire Inspector certified, Minnesota First Responder certification, Minnesota B.C.A. training in arson investigation and Minnesota Firefighter I certified. Robbie is also working on her Fire Science Degree through the Technical College System. BUDGET IMP ACT This position is a budgeted position for 2002. RECOMMEND A TION Welcome to Roberta Floyd and congratulations on her new job. R.:v~sWW Dan Winkel, Fire Chief ~ @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~~ FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: May 7, 2002 INTRODUCTION The following minutes have been provided by TimeSaver Secretarial Service: Regular Meeting April 16,2002 / Executive SessionIWoodland Litigation April 16,2002 Executive Session/Administrator Review April 16, 2002 Board of Review April 10, 2002 (See attached for requested changes) The following minutes have been provided by the City Clerk: Joint CounciVSports Complex Task Force April 9, 2002 Council Goal Setting Workshop April 17, 2002 Council Goal Setting Workshop April 18,2002 Board of Review, Continued April 24, 2002 DISCUSSION Copies of the minutes have been e-mailed to Council with hard copies provided to CounciImembers Knight and Trude. If you did not receive the minutes, please contact the City Clerk. ACTION REOUlRED The City Council is requested to approve the above minutes. , ~ I Respectfully submitted, iLL- tJ..& Vicki Volk City Clerk U4-ZZ-0Z 03:30pm From-PROP REC & TAX 763323542 I 1-410 POl/04 H52 milO, 2002 Special CounCil f:loara 01 KeVlew 1V1Inu~cs uny." n ......-..-.-.....-......................-........-.....--r--.-. . -roo... "0' 0 0 !r+f:' V,'QK.\ W\rlyc 3Z3-5tfZ! ; / Lo-'r-Y5~ ~r<\ '. - ~~ ANDOVERBOAJ1DOFREVIEW-AP1l!LI0.2~ ~~ MINUTES \ ~~ ~ .iJ.}J The Andover Board of Review was called to order by Mayor Mike Gamache, April 10, 2002, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: · Don Jacobson · Mike Knight · Ken Orne! · Julie Trude Councilmember absent: . . None Also present: . City Administrator, John Erar . Anoka County Assessor, Ken Bausch . Anoka County Assessor, Jeanine Hebert . Others ANDOVER BOARD OF REVIEW Mr. Jagusch explained that he was the Anoka County Assessor and has appraised the City of Andover for two years. He stated the purpose of this meeting was to evaluate the valuation and classification of property. Bill Sikora. 17800 University Avenue NW. Mr. Sikora explained be was not there to appeal anything; he just'wanted to point out to the Board the big increase in his property valuation. He stated the propeny his father bought years ago had gone up in value according to the Anoka County Assessor. He stated he built a house 011 the property in 1974 and this year his estimated market value went up 45 percent. In 1996 it Went up tlu'ee percent. In 1997 , / it went up four percent. In 1998 it wenr up five percent. ]n 1999 it went up another five percent. In 2000 it went up six percent and in 2001 it went up 11 percent. He did not understand why for so many of7 04122120029:30 A!\ APR 22 2002 16:32 7633235421 PAGE. 01 U4-"-U' U3:30pm From-PROP REC & TAX 7633Z354Z1 T-410 P OZlO4 F-05Z IfU IV1 ~UVk ""~"""-i """'_,...,. _...._... ..... --J ._.. . ...._... 0 years the value went up proportionately and then this year it jumped so high. He stated he understood that based on history, the taxes would catch up with the estimated value. \, / Mr. Jagusch stated the Assessors go on the data they have in their records. He stated they are historians in that fact, and this is what they were doing. He stated Mr. Sikora did not disagree with the valuation amount. Mr. Sikora stated he did not see any consistency in the rise of the valuation from previous years. He asked ifhe had actually made 52 percent in value of the property. Mr. Jagusch stated there was concern with looking at all acreage in Andover. They made sure they had all the values on every property. Councilmember Jacobson asked if there was a 10 percent increase limit per year. Mr. Jagusch stated that the only time this is limited to 10 percent is when the tax base reaches the valuation. Councilmember Jacobson asked what the value of Mr. Sikora's house was. Mr. Sikora stated it was $205,000 for the house and 20 acres in200l. In 2002 it increased to $297,000. Councilmember Jacobson asked what value is put on an acre ofland. Mr. Jagusch stated it would be approximately $8,000 to $9,000 per acre. Mr. Jagusch stated that what was once "junk" land is now becoming very desirable to put houses around. Councilmember Jacobson stated that even if they took the value of$205,000 and applied 22 percent that would only be $245,000. Mr. Jagusch stated that the 22 percent was a base number; it is in reaction to what the market is telling them. Mr. Sikora stated his concern was everyone else's taxes went down but his taxes went up. He stated he is not complaining that the land had appreciated..just the huge jump in percentage. / Councilmember Jacobson asked if the other parcels ofland he owned went up in value. Mr. Sikora stated the 48-acre parcel, haIf underwater, nine acres tillable, estimated taxable in 2002 of $1 06,000 went up to $188,000 in 2003 for a 77 percent increase. Councilmember Knight stated these are extraordinary increases. He wanted to know where that was coming from. Mr. Jagusch stated this came from the data they received over the year. He stated if they saw trends coming in, they need to react to that and they did. Councilmember Ontel stated the only thing that changes taxes is if the City decides to spend the money. Basically the spending happens in the County. School District and Met Council. The real issue is how much money is actually spent by the government. If the value is accurate, then the law needs to be changed. He stated that if this is the value, then it is the Assessor's responsibility to decide what it should be. The City decides what the taxes would be. Councilmember Jacobson stated that if Mr. Sikora thought the value was wrong, he could ask to have it reevaluated. Mr. Sikora stated that he was not looking at objecting to it. Councilmember Jacobson stated ifhe did not want to take any action on tllis, then the Board cannot look into this. Councilmember Orttel stated that Mr. Sikora was trying to tell the Board that with the increase to the land, it would be hard to hang onto the land and not develop it. ; Mr. Jagusch Slated they are constantly trying to find a grip on the market. Mayor Gamache stated Mr. " Sikora could ask to see any data they had regarding the propeny. Mr. Sikora stated that he did speak to ~ of7 04/22/2002 9:30 M APR 22 2002 16:33 7633235421 PAGE. 02 U4-"-UZ 03:30pm From-PROP REC & TAX T633Z354Z1 T-4IO P,03/04 F-05Z lri110,2002 Special COunclIl:Soara or l\CVI~W !VIIIIU'C> ......1"'..., . .... . Mary at the Assessor's office who showed him the information on his property and stated that this was what real estate developers were paying for raw land in Andover. Mr. Jagusch stated that the rate in the increase did not put a burden on him; it is the end result that put a burden on him. / Councilmember Ontel asked if the increase was very unusual in his case. Mr. Jagusch stated that it was unusual and they might not have had the data on his area for the year. Mr. Sikora stated that land had been sold in the area for the last three or four years so they did bave that data. Mr. Sikora stated all he was asking for was some consistency. He stated there was something not consistent with the increase. Councilmernber Trude asked if the developers' speculations affect the values. Mr. Jagusch stated that it does affect the overall market. Councilmember Trude stated the increase was very sudden compared to the previous year's increases. Larvsa Matzek. 2381 15Sth Lane NW Ms. Matzek stated she was not appealing anything at this time. She wanted to know if the Assessor currently checks what surrounding cities are assessing their properties at. Mr. J agusch stated there is a consideration. He stated they would check on the surrounding property values to see if the value was comparable to what was around them. Councilmember Orttel stated net growth was 19.2 percent for Andover, and asked ifhe knew the growth of the surrounding cities. Mr. Jagusch stated he did not know offhand, but he did think they were comparable. There would not be any drastic amount from one city to the next unless there were drastic differences in neighborhoods. C01U1cilmember Orttel stated they could look at the comparison of surrounding areas. Ms. Matzek <. "ate<! "'" livos on two "'OS ofland ll>at sh, p"<,l>,,,d fo, $355,000 wong willa 00"" ond tho biggest increase was the land increased to $3ID,.906.1 She stated the County reduced it by $8,400. She asked if there was an entity that could follow along to make sure the City was not increasing too quickly. ..:r ...,''I:~ Dn 2.5 ~ v:l~~c00..-"\Ie..l~ \:.~~.<;,...... 'Cl.b\-'1(A..- -~ S'S,DOO -\-\..\:> ~~ \lo.lv.L- ~ ~ l>....\'{ ~~......4- ~ ~=!>\'\OO. Councilmember Trude stated if it increases too quickly, the City would be taking On the burden of paying the taxes of the other cities in the County. Mr. Jagusch stated the overall value of the property is the concern. He stated if they wanted to look at individual properties, the overall assessment of the properties needed to be acceptable for the State. He stated the assessment levels would be equal. Councilmember Knight asked how the value could go up on a two and a half acre lot that could not be dividable. Mr. Jagusch stated a residential buyer does not look at a typical lot by square foot size, they look at it as a place to put a home and the view. Residential buyers do not look at land like a fanner or a commercial developer would. ~~~ \ Ms. Matzek stated it looks like what occurred in her development is that they took everyone across the ><.y; ~and raised the value. on all fi otjust hers. She stated the County did reduce the value of her ~,. P'"Piond sb, w" bOlO to ,II tho Council wbat w" going on and lot thorn know thot ~vcr's valuatio s may be rising quic er th n other cities. . ~ ~ ~ ~~-\\: d.o~ \ 'L.. . / (tS~~\\ c.Nj , ~ . COtl~Ci_ lember Knight asked if e Assessor ~OkS at comparable property when evaluating the land. y~ o~'l ;d 4-1> ~r~I'\O 3 of7 ?,\~ \,.p.J 04/22120029:30 AI APR 22 2002 16:33 7633235421 PAGE. 03 -- U4-ll-UZ 03:31pm From-PROP REC & TAX 7633235421 T-410 P.04/04 F-052 )nl J U, J.VV~ ~~JC11 \.AJUIJl,011 L.tUQJU VI j'",.."",.. ,........- 'J . Mr. Jagusch stated each Assessor has an area they assess and they do look at other propenies to compare the land. He stated there is not a concern with what other cities value their property at; they are only concerned with the value of the property in the city. J -Ms. Ma~d. 3ttltea propeFty e"tn~ri p"<llly ",.,,11 Tn e~t SIn aPflr-a.ig~l d9Be iIl erae. Ie find 6l:tt ~hat the property is aettllt'lly w01th. Slit: ::.l<1l1;;J 11\:1 I;:)umal:ed marKet vaJut: j" $J76,JOO <u,d. the actual -iE. Ll""'~\..~d.. ~~ ~$3:;:;,.515(). Mayor Gamache asked with her being a realtor, if she found houses in Andover comparable to houses for sale in other citiesf She stated that she foun't~to ~h~er than surrounding cities. ~~ J \0 -.-+--'1 ~ \JCliv.w Ms. Matzek stated her concern is that the Board keep an eye on what the valuation was in other cities compared to Andover. She asked if all the homes were looked ate-hen valuing them. Mr. Jagusch stated they did look at all the homes to value them. ::J:'v-.. ~br--. Councilmember Knight asked if it was three years before the absolute value kicked in. Mr. Jagusch stated that in the Minnesota Plat Law, the value on the piece ofland is split up in separate sections and within three years, the land hits the estimated market value. Mr. Jim Nielson. 4949 Marvstone Blvd NW :Mr. Nielson stated he is a real estate attorney, involved in litigation continuously. He stated the real problem was the property owners only looked at the current tax statement not at the blue statement behind, which was what would tell them what was going to happen next year. Property owners do not understand what the papers mean or that they can appeal the increase in their valuations. He stated he was there to discuss three items, one was his property, the other was his son's property and the third was a friend's property. He stated that when he looked at his tax statemem, he saw the / problem was the increase in the land value. Councilmember Jacobson asked iihe would be speaking regarding aU three properties. :Mr. Nielsen stated he would be speaking on behalf of all three. Councilmember Jacobson asked if when someone represents someone else, could the Board make a decision on them. Mr. Jagusch stated that Mr. Neilson did state he was representing these people, so he can represent them and the Board could make decisions. Mr. Nielson stated the COlUlcil was sitting as a Board of Equalization. He stated they are nying to equalize valuations throughout the City by being on the board. Mr. Nielson stated the first property he wanted to discuss was his own at 4949 Marystone Boulevard NW, 3.35 acres in area. This property is on the Rum River and from his house or anywhere on his property he cannor see the river. He stated he has to drive through a half mile of mud to get to and from his house in the morning and night. It was his property that got him looking at other properties. Last year he had an assessed value of $402, 700, of that $87,600 was land. TIllS year the value was $491,600 and $159,000 of that was land. The building portion he could not argue about. The land was an 81.51 percent raise. He paid $85,000 in 1997 for the land and wanted to know how the value could go from $85,000 to $159,000 in five years. The neighbor's vaJue did go up 78.44 percent but they have a view of the river and a very nice lot. He stated the land value Went up to $98,500 and was less than his value and there was something wrong with that. Last year he checked with a neighbor to the " north on 159th Avenue NW with the same size property. The value last year was raised to $87,600 and / the value this year was raised to $159,900, like his. 100 04/22/20029:30 AI APR 22 2002 16:34 7633235421 PAGE. 04 - g CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: Scott Erickson, City Engineer SUBJECT: Reset Bid Opening Date/02-9, 02-1, 02-5 & 02-6Narious Park Improvements/2002 elP - Engineering DATE: May 7, 2002 INTRODUCTION The City Council is requested to set a new date to open bids for the following park projects: . Pine Hills & Timber Rivers Parks, Project 02-9 . Hidden Creek East Park, Project 02-1 > . Shadowbrook East Park, Project 02-5 . Wild Iris Park, Project 02-6 DISCUSSION The bid opening date is requested to be changed from 10:00 a.m., May 17,2002 to 10:00 a.m., May 29, 2002 to provide additional time to obtain the necessary permits for these projects. The time frame for the construction of the projects will not change. RECOMMENDATION The City Council is requested to reschedule the bid opening date from 10:00 a.m., May 17,2002 to 10:00 a.m., May 29, 2002 for the various park projects mentioned above. Respectfully submitted, Q!dk Scott Erickson cc: Jim Lindahl, Park Commission Chair I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the fol/owing: A RESOLUTION RESCHEDULING THE BID OPENING DATE FOR THE FOllOWING PARK PROJECTS: PINE HillS & TIMBER RIVERS PARKS (02-9), HIDDEN CREEK EAST PARK (02-1), SHADOWBROOK EAST PARK (02-5) & WilD IRIS PARK (02-6) WHEREAS, pursuant to Resolution Nos. 028-02, 040-02, 025-02 & 026-02, adopted by the City Council on the 19th day of February ,2002 and the 6th day of March , 2002, the Citv Enqineer has prepared final plans and specifications for the park projects. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of April , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby / direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , Mav 29 , 2002 at the Andover City Hal/. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this ih day of Mav , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER . ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk -. @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator ~ ~ Will Neumeister, Community Development Director ~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Approve Lot Split/I 6055 Makah Street- Planning DATE: May 7, 2002 INTRODUCTION The property owner is seeking approval of a proposal to divide the subject property into two rural residential lots. The existing house and detached garage will remain on one ofthe lots. The applicant has provided sufficient information to demonstrate the new property will be buildable. , DISCUSSION Buildahility The subject property has a grade differential of approximately 25 feet from the west to the east. Soil borings were done to determine the location of mottled soil. The mottled soil follows the contour of the land, as will the potential lowest floor elevation. The applicant's engineer has provided detailed soil borings and a 'Buildable Area' plan to show how the required 22,500 square feet of buildable area for the house and 10,000 square feet for the two drain field areas can be provided. Planning and Zoning Commission Recommendation The Commission unanimously recommended approval of the proposed lot split. ACTION REQUIRED The Council is asked to approve or deny the proposed lot split. Cc: Matt and Tara Kuker, 16055 Makah Street NW -- Access / The new lot will need to be provided access from 7th A venue. Although private driveway accesses onto county roads are not desirable, they have been granted for two similar lot splits for properties on the same block of Makah Street. It is the opinion of the City Attorney that the city cannot deny a lot split that meets all of the local ordinances simply to deny access. Driveway The driveway for the property must slope away from the garage a minimum of 18 inches for the first 50 feet to direct drainage. The driveway may then be brought back up to the grade level of CSAH 7. Future House Due to the location of the access on CSAH 7, the east end becomes the front of the lot. All houses must face the front of the lot but may be rotated up to 45 degrees. It is anticipated that a future house will face northeast with a garage facing 7th A venue. This would accommodate the driveway location, maximize day and evening sunlight as well as provide a nice overlook of the wetland to the rear ofthe property. Conformance with Local Ordinances / The following table compares the proposal with the regulations for the Single Family Rural zoning District (R-l): Proposed Lots Lot with House New Lot R-l Requirements Lot Width 300 338 300 Lot Depth 320 289 150 Lot Area 2.5 acres 2.5 acres 2.5 acres Easements The attached plan indicates a drainage and utility easement over the wetland area ofthe new lot. The standard ten foot wide drainage and utility easement also needs to be established along all property lines of both lots. A separate easement document will need to be prepared and recorded with Anoka County. This item has been added as a condition of approval. Attachments Resolution Location Map Proposed Lot Split ) Letter in Opposition to Request Planning Commission Minutes 2 CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE LOT SPLIT REQUEST FOR MATT AND TARA KUKER TO SUBDIVIDE A RURAL RESIDENTIAL LOT INTO TWO RURAL RESIDENTIAL LOTS FOR PROPERTY LOCATED AT 16055 MAKAH STREET NW LEGALLY DESCRIBED AS FOLLOWS: Tract F, Registered Land Survey Number 72, Anoka County, Minnesota WHEREAS, Matt and Tara Kuker have requested approval of a lot split to subdivide a rural residential property pursuant to Ordinance No. 40, located at 16055 Makah Street NW; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8 and 40; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held pursuant to state statutes; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 1. The lot split must conform with all buildability requirements of Ordinance 10. 2. The future house ofthe property must face the front (east side) ofthe lot but may be rotated up to forty five (45) degrees. 3. The driveway shall slope away from the garage a minimum of eighteen (18) inches for a distance of no less than the first fifty feet away from the garage. 4. The applicant shall pay park dedication in the amount of $1,700. 5. 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January 22, 2002 Terry and Kelli Peterson RECEIVED 16094 7th Avenue NW Andover, MN 55304 JAN ~ 4 '"''''fin i;,\,'.'< Mr. Courtney Bednarz CITY OF ANDOVER City of Andover Planning Department 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Matt and Tara Kuker lot split request for 16055 Makah Street NW Dear Mr. Bednarz: We bought our home in October 1998, which is located adjacent to and directly north of the Kuker property, at which time their property was not subdivided. Part of the reason we bought our house was for view of the pond and wildlife to the south of our property. If the Kuker property were allowed to be subdivided, we would lose our view of the pond. We believe that-this would drastically reduce our property value, and only increase the value of the Kuker property. In addition, we believe that the current deer, geese, and duck habitats would be greatly hindered. Therefore, we strongly oppose the lot split request and recommend that it not be approved. If you have any questions, we can be contacted at (763) 784-0657. Sincerely, ~-try~ Terry ~nd Kelli Peterson J -(,- . --- PLANNING AND ZONING COMMISSION MEETING -APRIL 9, 2002 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Jay Squires on April 9, 2002, 7:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Jay Squires, Commissioners Tim Kirchoff, Mark Hedin, Douglas Falk, Tony Gamache, Rex Greenwald, and Dean Daninger. Commissioners absent: There were none. Also present: City Planner, Courtney Bednarz Community Development Director, Will Neumeister Associate Planner, D. Tyler McKay Planning Intern, Jason Angell Utility Supervisor, Brian Kraabel Others APPROVAL OF MINUTES. Commissioner Greenwald stated he had a change on page five, regarding the motion. He stated it was four ayes and one nay. He stated he would like to make the change for record that he was the one nay. Motion by Daninger, seconded by Hedin, to approve the minutes as corrected. Motion carried on a 7-ayes, O-nays, 7-present, O-absent vote. PUBLIC HEARING: LOT SPLIT (02-01) TO CREATE TWO RURAL RESIDENTIAL LOTS FOR MATT AND TARA KUKER FOR PROPERTY LOCATED AT 16055 MAKAH STREET NW. Mr. Bednarz eXplained that the applicant is seeking approval of a split into two 2l1,-acre lots. This proposal was before them before and tabled because additional information was needed. That information has been provided. The lot was buildable to the City's rural lot standards. He stated the driveway of the subject property would be on the NW -7- Regular Andover Planning and Zoning Commission Meeting Minutes -April 9, 2002 Page 2 comer of the site and would have access to County Road 7 and the house would be situated towards the north half of the property. He stated it does meet the minimum lot width; lot area requirement and no variances are involved. He stated staff was recommending approval on this matter. Commissioner Kirchoff asked what the policy was on additional access to a County road. Mr. Bednarz stated sometimes with plated property, the County will request that access to the County roads not be provided for the whole plat or for a portion of it. In this case, the property can meet the cities requirements as far as the lot minimums for size and area. He stated they did check with the City Attorney about whether or not access to a lot that meets the cities requirements could be denied just because they would not want another access there, his opinion was no, if the lot can meet the cities requirements, access does need to be granted. Motion by Daninger, seconded by Hedin, to open the public hearing at 7:07 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Matt Kuker stated this was his property they were asking to split and extended his appreciation to the Planning Commission and Staff for their work to get the lot split. Motion by Gamache, seconded by Kirchoff, to close the public hearing at 7:08 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Chairman Squires stated a letter was received from some neighbors that oppose the lot split request. Commissioner Daninger asked the reason this property was delayed was because the applicant did not show the buiIdability ofthe property and he wanted to confirm this was the reason it took so long to get to this point. Mr. Bednarz stated that was correct and it had to be established where the lowest floor in the house could be in relation to the elevation of the wetland to ensure that the basement would not flood. Additional information was needed and had been provided. Commissioner Greenwald stated that he read the letter where the neighbors were against this. He asked Mr. Kuker if the pond was on his land. Mr. Kuker stated the south edge of the property is into the pond part way and towards the south end, it is all pond. He stated it only bordered two properties besides his. Commissioner Kirchoff stated that people who wrote the letter would have the opportunity to buy the property. Mr. Kuker stated that was true. Mr. Bednarz showed a map stating where the new lot would be located and where the opposed property owner's property was located. -1- .- Regular Andover Planning and Zoning Commission Meeting Minutes -April 9, 2002 Page 3 / Commissioner Hedin asked Mr. Bednarz in distance where the house on the north property sat in relation to the pond. Mr. Bednarz stated he was not certain regarding the exact distance from the property line. Commissioner Hedin stated he would like an X to mark where the house would be on the new property and asked if the neighbors could still see the pond. Mr. Bednarz showed on the map where the new house would be located on the site. Commissioner Kirchoff stated on Parcel A and Parcel B, according to the report, they were both 2 Y, acres but looking at the engineering design, it showed 2.3 and 2.7 acres. Mr. Kuker stated that was the original drawing, but the City stated they would rather have two 2 Y, acre lots. Mr. Bednarz stated the new proposal took the property line out to the south ofthe property so that both of the properties were 2 Y, acres in size. He stated there was a simple error initially in the square footage and a notation on the plan was not changed to indicate that change, both lots are 2 Y, acres in size. Commissioner Gamache questioned if the property lines would be straight. Mr. Bednarz stated that they would not be straight. Commissioner Greenwald stated that as long as staff felt they met the conditions of the resolution, there would be no reason not to make a motion to approve this. / Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of the lot split request in the form of Resolution No._ . Motion carried on a 7- ayes, a-nays, a-absent vote. Mr. Bednarz stated that this item would be before the Council at the May 7,2002 City Council meeting. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN REVIEW TO CREATE 16 URBAN RESIDENTIAL LOTS ON PROPERTY LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF HANSON BOULEVARD AND COUNTY ROAD 20 (161sT A VENUE NW) FOR PENTA MANAGEMENT GROUP, INC. Mr. Bednarz explained that the applicant is seeking approval of 16 proposed lots located at the southeast comer of Hanson Blvd and County Road 20. Staff had worked with property owners to the east to establish a scenario he is comfortable with. He stated they explored a through street that would eliminate the north cul-de-sac. The third scenario had four lots fronting on Crane Street. He stated they had looked at all the options they could identify for the property to the east and the applicant and the owner of the property to east are comfortable with the cul-de-sac design. He stated there might be some slight adjustments to that as they go through the sketch plan process for that property but it / appears the development there could be accommodated. As regards to the property to the -1- I (j) , j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: Scott Erickson, City Engineer SUBJECT: Adopt Assessment RolllWaive Public HearinglOl-12Nerdin Street NW Street Improvements - Engineering DATE: May 7, 2002 INTRODUCTION The City Council is requested to waive the public hearing and adopt the assessment roll for Project 01-12, New Elementary School & Verdin Street NW Street Improvements. DISCUSSION In conjunction with construction of the Rum River Elementary School, the Anoka Hennepin School District previously petitioned and waived the public hearing for the construction of street / improvements (addition oftum lanes) to Verdin Street NW (CSAH 59) at the entrance to the new school. The improvements have subsequently been completed and the improvement costs can be levied to the property in concurrence with the 429 assessment process. The final assessable project cost of the project is $234,043.31. ACTION REOUlRED The City Council is requested to approve the resolution waiving the public hearing and adopting the assessment roll for Project 01-12, New Elementary School & Verdin Street NW Street Improvements. Respectfully submitted, a?/~ Scott Erickson cc: Tom Durand, Anoka Hennepin School District #11,11299 Hanson Blvd. NW, Coon Rapids, , / MN 55433 I I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 01-12, FOR NEW ELEMENTARY SCHOOL & VERDIN STREET NW STREET IMPROVEMENTS WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of J..Q.... years, the first of the installments to be payable on or before the 1 st Monday in January, 2003 and shall bear interest at a rate of ~ percent per annum from the date of the adoption of this assessment resolution. 3. The owners, of any property so assessed may at any time prior to certification . / of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this ih day of Mav , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk '- > I @ :ITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator l Scott Erickson, City Engineer ~ FROM: Todd Haas, Parks Coordinator SUBJECT: Approve Authorization to Obtain Quotes/Ol-5/Skate Park Equipment- Engineering DATE: May 7, 2002 INTRODUCTION This item is in regards to authorizing City staff to obtain quotes for the purchase of a new 3 foot Ramp Rider Mini Ramp (half pipe) for the Skate Park Facility behind City Hall as recommended by the Park & Recreation Commission. / DISCUSSION If the City Council recalls from the recent management report, the Park & Recreation Commission determined the facility is to be opened as soon as the equipment can be moved from behind Public Works and to purchase additional skate park equipment. The plan is to purchase the 3 foot half pipe ramp (see attached). The estimate to purchase just the equipment is $10,700. BUDGET IMPACT The funding for purchasing the equipment would be from the $5,000 donation from the Andover Lions that is specifically identified to purchase additional equipment. The remainder would be from Park Dedication Funds (as a match), which was recommended by the Commission last year if a donation was made. The remainder would be from the Annual Miscellaneous Fund identified in the CIP (which is Park Dedication Funds). ACTION REOUESTED The City Council is requested to authorize staff to obtain quotes for the purchase of a 3 foot half pipe for the Skate Park, Project 01-5. Respectfully submitted, ~/~ Todd Haas cc: Jim Lindahl, Park Commission Chair 0> C"tI "tI -0 0.. .. :J ~.~ III :: "-V o i.. >- "- >0. 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Cli '......C\J ~ =>C:O..!:C\J,",,~ +>'"" I- ~m~~x:: I- ,.,.... ~ Cli d :;:: [{)Ol-L... :;:: CITY OF ANDOVER @ , 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator l Scott Erickson, City Engineer~ FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Plans & Specs/02-5/Shadowbrook East Park/Irrigation/2002 CIP _ Engineering DATE: May 7, 2002 INTRODUCTION This item is in regards to approving plans and specifications for Project 02-5, Shadowbrook East Park for irrigation for the 2 ball fields and adjacent areas next to the ball fields and parking areas. DISCUSSION If the City Council recalls, the plans and specifications were approved at the last meeting for the construction of the ball fields, parking lots, etc. A copy of the irrigation plan is available in the Engineering Office for your review. BUDGET IMP ACT This project is identified in the 2002 CIP. ACTION REOUlRED The City Council is requested to approve the resolution approving final plans and specifications and obtaining quotes for Project 02-5, Shadowbrook East Park for irrigation. Respectfully submitted, ~ri!~ cc: Jim Lindahl, Park Commission Chair CITY OF ANDOVER / COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND OBTAINING QUOTES FOR IRRIGATION FOR PROJECT NO. 02-5 ,FOR SHADOWBROOK EAST PARK . WHEREAS, pursuant to Resolution No. 025-02 , adopted by the City Council on the 19t1i day of Februarv ,2002, the City Enqineer has prepared final plans and specifications for Project 02-5 for Shadowbrook East Park WHEREAS, such final plans and specifications were presented to the City Council for their review on the ih day of May. , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Engineer to obtain quotes as required by law, with such quotes to be / opened at 10:30 a.m. May 29 , 2002 at the Andover City Hall. , MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this ih day of May , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / @ ) CITY OF ANDOVER , 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: Scott Erickson, City Engineer SUBJECT: Approve Plans & Specs/99-8/Municipal Well #8 - Engineering DATE: May 7, 2002 INTRODUCTION The City Council is requested to approve plans and specifications for Municipal Well #8. DISCUSSION A test well was previously drilled, pumped and tested at a location in the southeast comer of the Andover Elementary School property. The results of the test well indicate this to be an excellent location for a municipal well. The property the well would be located on is owned by the Anoka Hennepin School District. One of the first items staff will be discussing with the school district j will be their dedication of the necessary easements over this site to allow the City to construct / and maintain municipal water well at this location. (Due to the lack of available property in the area and the confines of the aquifer, the City's options are very limited on sites for the well.) The location of this well will be conducive to directly piping this well to the future water treatment plant. Municipal Well #8 will supplement the existing water system and is identified in the 2001 Comprehensive Water Plan. BUDGET IMP ACT The funding for this work will be from the 2001 PIR Bond Issue, which will be reimbursed by the Trunk Water Fund. ACTION REOUlRED The City Council is requested to approve the resolution approving plans and specifications and ordering advertisement for bids for Project 99-8, Municipal Well #8. Respectfully submitted, QI~LL Scott Erickson . / CITY OF ANDOVER COUNTY OF ANOKA / STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 99-8 ,FOR MUNICIPAL WELL #8. WHEREAS, pursuant to Resolution No. 174-01 , adopted by the City Council on the ~ day of December ,2001, the City Enqineer has prepared final plans and specifications for Project 99-8 for Municipal Well #8. WHEREAS, such final plans and specifications were presented to the City Council for their review on the ~ day of May ,2002. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , June 12 , 2002 at the Andover City Hall. I MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this L day of May , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk I - '~"'Ff:'D;S;~ 1- - _ . ,~..,J.-'~ ~ 1 I"" 1 j , , , -,..- ""T-'T" : ~. I v. . 'I ',-' I () -.. . :.' - . ->-,~ . .- " . '- - . " " ,;!_ T ""~ :::::'in~'-~ -. \ II ri~i ,;= " _~ :._ 'rI- . -~--'- ..-Tl _ _' '\' . .'. ' II. I ....5; "." ' !' y/ ~ T~' ---IL I ~ -'C ~I t\,,!~' T j '- - j.,"" " . 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""Pi f11tLL', . "'~ , _"....... '. ",o,r.-; I : --., '~~4~i~ 1I>.f.'" ". ' 7;/", ;I...",,'~i', ~ ,.,~V'. . "I ,,,,,,~~ "~' 1fl'''' '" I . :' I . 'f1 . ,.' .' roll'l',~,' 'oE' ~... ' " "'. '."..,-.,..('$!"" .. ~'if:: v;r.r.r.\: 'jr,:,,:,,~.'i~~~~ .~'\ ~iI~~!;.llQ,~:,t~m..'TI~' ~,fl" I .,-,-i!if:&'i:..~lri(l,~'-X .. ,. I ~ ~, ' @) CITY OF ANDOVER " '. j 1685 CROSSTOWN BOULEVARD N. W. · ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator Scott Erickson, City Engineer~t FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Approve Quotes/02-19/Andover Station Maintenance Contract _ Engineering DATE: May 7, 2002 INTRODUCTION The City Council is requested to receive quotes and award the contract for Andover Station Maintenance Contract, City Project 02-19. DISCUSSION The site maintenance for the Andover Station landscaping improvements is no longer covered under contract warranty. The maintenance for this area will require establishing a maintenance contract to provide for these services. It will be necessary to retain a contractor to perform a spring clean up for the site, mowing and maintenance of the boulevards, annual and perennial plantings, routine area I maintenance such as trash cleanup and plant maintenance (weeding, trimming, etc.) and irrigation monitoring such as general operation and repairs. The quotes received are as follows: Contractor Quote Amount Bleeker's Landscape $26,612.33 Bourgeois Nursery $37,420.00 Mickman Brothers, Inc. $47,635.25 Engineer's Estimate $35,000.00 The maintenance contract will be for the 2002 summer season only. Under the agreement with United Properties, the subsequent years maintenance should be facilitated by the Andover Station Property Owners Association. BUDGET IMPACT The project funding will be from billings to the Andover Station Association members. ACTION REQUIRED The City Council is requested to approve the resolution accepting quotes and awarding the contract to Bleeker's Landscape in the amount of$26,612.33 for Project 02-19, Andover Station Maintenance Contract. Respectfully submitted, I ~.D~ David D. Berkowitz 0-- @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Approve Administrator Performance Review DATE: May 7, 2002 INTRODUCTION The City Council held a special Council work session on April 16, 2001 to evaluate the one-year performance of the City Administrator. DISCUSSION The evaluation of the administrator was conducted in closed session by the City Council as permitted by state open meeting laws. In summary review of the Council's discussions with the / administrator, it was determined that the administrator performed satisfactorily in all areas of his management duties. The administrator was evaluated in the areas of Council relations; organizational management; fisca1Jbusiness management; program development; long range planning; relationship with public; interagency relations; and professionaVpersonal development. In general, the City Council indicated their overall satisfaction with the performance of the administrator over the last 12 month period, which ended on April 2, 2002. The Council indicated that the administrator would be evaluated on his performance every twelve-months and that performance would be tied to the achievement of specific goals connected to the City's strategic plan priorities. BUDGET IMPACT The Council determined that in review of a market study comparing annual compensation with cities of similar size and complexity for the position of chief administrative officer, as well as serving as the executive director of the City's Economic Development Authority, that a compensation adjustment establishing an annual salary of $95,000 was appropriate and would be retroactive to April 2, 2002. It was noted by the Council that even with this salary adjustment, the administrator's compensation fell significantly below the market average for Group 5 cities with populations exceeding 25,000. The Council also authorized an additional contribution of $2,000 to deferred compensation effective April 2, 2002. -~ ACTION REOUESTED , Council approval of the results of City administrator Erar's 12 month performance review as satisfactory and authorized a compensation adjustment as noted effective April 2, 2002. Respec~mitted, ,- I , ; @ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator ~\ FROM: Vicki Volk, City Clerk SUBJECT: Approve Temporary Non-Intoxicating Liquor License/ Andover Lions Club/Fun Fest DATE: May 7, 2002 INTRODUCTION The Andover Family Fun Fest will be held on June 28 and 29, 2002. , DISCUSSION The Andover Lions Club has applied for a temporary non-intoxicating liquor license for the Fun Fest. Attached are the application and their certificate of insurance for liquor liability. ACTION REQUIRED Council is requested to approve a temporary non-intoxicating liquor license for the Andover Lions Club to be used June 28 and 29, 2002 during the Andover Family Fun Fest. Respectfully submitted, U'()D Vicki Volk City Clerk , . , -. Temporary Non-Intoxicating Liquor License Application City of Andover, Minnesota I hereby make application for a temporary non-intoxicating liquor license. Applicant's ;lchoJ'6 T Name: f)OM /;lP 0 (First) , (Middle) (Last) Organization Requesting 11. Lie".! .s;;. License: ^' do If e. .R Type requested: On-Sale )( Off-Sale Location where non-intoxicating !!Suor will be sold: /71<ld ove ~ t"u,u r::~<..r Date(s) of sale of non-intoxicating liquor: ~T/(.., ~ ~ 7 ~ .1. g J **************************************************************************************************************** The A/Jdove.r. LloAl.~ has no intention or agreement to Name of Organization transfer this license to another person. We agree to waive our constitutional rights against search and seizure and will freely permit peach officers to inspect our premises and agree to the forfeiture of the license if found to have violated the provisions of the ordinance providing for the granting of the license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. ~U f)~per.>iN~'.J' Signature of Al(fllicant --------------------------------------------------------------------------- --------------------------------------------------------------------------- City Council Action: Approved Denied Date of Action: . --- ACORD CERTIFICA TE OF LIABILITY INSURANCE DATE (MMIOD/YY) no 09/21/2001 PRODUCER (952)893-9218 FAX (952)893-9402 ~':"."'.l.'=KIlt"'l.AI,=IS 'A"AMAT'<:Kut" IIUN CORPORATE 4 INS AGENCY, INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR '20 METRO BOULEVARD ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. , _INA, MN 55439-2133 , INSURERS AFFORDING COVERAGE INSURED INSURER A: General Star Indemnity Andover Lions Club INSURER B: 1553 148th Ave. INSURER c: Andover, MN 55304 INSURER D: I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS', ''Li'R TYPE DF INSURANCE POLICY NUMBER DA TEIMM/OD/YY, DATE IMM/DD/YY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ t-- COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) $ I CLAIMS MADE 0 OCCUR MED EXP (Anyone person) $ , PERSONAL & ADV INJURY $ t-- GENERAL AGGREGATE $ - PRODUCTS. COMP/OP AGG $ GEN'l AGGREGATE LIMIT APPLIES PER: I .nPRO. n' POLICY JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - ANY AUTO (Ea accident) $ - ALL OWNED AUTOS -- - BODILY INJURY $ SCHEDULED AUTOS (Per person) t-- HIRED AUTOS THIS I~!':;UR;'NCE IS ISSUED PJ..:RSUAlllT 1 0 BODILY INJURY t-- THF MINNESOTA SURPLUS LI ES INSURANC E (Per accident) $ NON-OWNED AUTOS '- ACr. THE INSURER IS AN ELI 31BLE SURPLl S - LINES INSURER BUT IS NC T OTHERWI~ ~ PROPERTY DAMAGE $ I ,,,....,,....,,.!:IV TU" " (Per accident) GARAGE LIABILITY CA~E OF INSOLVENCY, PAn ENT OF CLAI~ S AUTO ONLY. EA ACCIDENT $ 1 ANY AUTO IS NOT GUARANTEED. OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY SURPLUS L'NES TAX EACH OCCURRENCE $ ~ OCCUR o CLAIMS MADE AGGREGATE $ $ R DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I Tofi-7LIMITS I IUER' EMPLOYERS' LIABILITY E.L. EACH ACCIDeNT $ E.L DISEASE ~ EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ OTHER ~MA561987 10/01/2001 10/01/2002 $1,000,000 ea. common cause A Liquor Liability $1,000,000 aggregate DESCRIPTION OF OPERA TIONSflOCA TIONSNEHIClESfEXClUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER I I ADDITIONAL INSURED; INSURER LETTER; CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLlC1ES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY W1LL~~ MAIL , / Ci ty of Andover ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Andover City Hall ~")(~I()(~~!l(I)OO'(~J!Xl)l(!l(~,,)(XXX 1685 Crosstown Blvd. NW J!"'~J!I(~mox'X~~~K~)(1OOfX~XXXXXXXX Andover, MN 55304 AUTHORIZED REPRESENTATIVE ;4Lv'--~ Michael Hadtrath/MB , ""." \ "" , ) <SJAl,;UKU ~.'" "'''"' '"~~ - -.- @ : CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Approve 2002-2003 Council Goal-Setting Priorities DATE: May 7, 2002 INTRODUCTION At the recent Councial Goal-Setting Workshops, Council approved a number of goals and established priorities to be accomplished over the next 12 months. DISCUSSION The attached table summarizes the goals to be accomplished, identifies supporting activities, time frames, priorities and responsible departments for each goal listed. In addition, I have included / projects that are currently underway and indicated their respective priorities according to past Council direction. As needed, Council workshops will be scheduled to discuss milestone progress events, confirm Council understanding and approval of continuing staff direction as it pertains to project expenditure issues and/or identify issues that may impede or negatively affect future staff progress. Progress reports will be submitted to Council throughout the year to keep Council informed on the status of each goal. RECOMMENDATION Council is requested to formally approve the goals that were identified at the two previous workshops. Responsible departments will advance the stated goals throughout the next 12 months. / COUNCIL GOALS FOR 2002-2003 / # Description Priority 1 Consider the construction of a third Fire Station H Activity: 2002 - 1) Staff will prepare Space Needs Analysis for existing/future fire service needs; 2) Update Fire Service Study to confirm past recommendations; 3) Develop a Preliminary Feasibility Study regarding Project Budgeting and Public Financing Recommendations; 4) Confirm Site Location of proposed facility with Council; 5) Develop a Project Completion Schedule including public information meetinas Time Line 2002 Project activities will occur over the next 12 months. 2003 and 2004 project activities will follow in their own respective time frames. Responsible Fire, Administration, Finance, Engineering, Community Development Departments 2 Consider a Water Meter Radio Reading System for M commercial and residential water meters Activity: Staff to prepare technical/operational recommendations for final Council approval. Implementation of new technology improvements will follow Council approval. Staff will contact service provider Connexus to ensure system compatibility. Time Line 2002 Project activities will occur within the next 3-6 months. J Responsible Public Works, Finance Departments 3 Consider purchasing additional land for future Public H Works expansion Activity: 2002 - 1) Staff will prepare a Space Needs Analysis for future building needs; 2) Develop a proposed building and use layout of the site to include additional property purchase options; 3) Prepare Financing scenarios identifvino potential fundino sources. Time Line 2002 Project activities will occur within next 3-4 months. Fulfillment of desired project outcomes including site acquisition activities are anticipated to be completed within 12 months, but will be dependent on property acquisition neootiations. Responsible Public Works, Finance, Community Development, Administration Departments 4 Consider Development Contract language changes - as M discussed and revised by City Attorney and Management Team , J Page 1 of8 4/30/2002 COUNCIL GOALS FOR 2002-2003 / # Description Priority Activity: Staff will prepare a final list of recommendations for Council Approval. Items identified by Council as objectionable during Goal-Setting will be revised. Time Line Staff will advance this item within the next 30-60 days. Staff is prepared to move this item forward to allow for implementation prior to this year's private development season. Responsible Community Development, Finance, Engineering, City Attorney, Departments Administration, ARC 5 Consider amending Ordinance #111 - Lawn Establishment M Ordinance - requiring the installation of sod on residential lots prior to issuance of a Certificate of Occupancy or appropriate escrow during winter months Activity: Staff to prepare Ordinance Amendment calling for enhanced lawn establishment standards as a Certificate of Occupancy condition. Time Line Staff will advance this item within the next 60-90 days. Staff is prepared to move this item forward to allow for implementation prior to this year's private development season. / Responsible Community Development, Building Inspections, Finance, ARC Departments 6 Consider the adoption of a proposed Meth Lab Ordinance N/A Activity: No action authorized. Time Line N/A 7 Consider transferring Local Board of Review Duties to N/A Anoka County Activity: No action authorized. Time Line N/A , / Page 2 of8 4/30/2002 COUNCIL GOALS FOR 2002-2003 # Description Priority 8 Consider the creation of a Storm Water Utility Fund and M related user fees to finance maintenance operations Activity: Staff will prepare additional information regarding projected user rates and service expenditures, implementation strategies and public informational processes. Time Line Staff will move this item forward within the next 6-9 months. Responsible Engineering, Finance, Public Works, Administration Departments 9 Consider modifying/updating Special Assessment Policies L Activity: Staff will review policies and provide a list of recommended enhancements and revisions to existing policies as appropriate for Council review and approval. Time Line Staff will advance this item in the next 9-11 months Responsib/e Engineering, Finance, Community Development, Administration, ARC I Departments 10 Consider extending term of Mayor to four (4) years M Activity: Staff will prepare an ordinance amendment for Council review and approval. In order for this proposed change to take effect in 2003, the ordinance amendment must be adopted at least 4 weeks before the closing date for the filinQ of candidacv. Time Line Staff will move this item forward in the next 30-60 days due to statutory requirements. Responsible City Clerk, Administration Departments 11 Consider developing a volunteer program for community M activities Activity: Staff will research and prepare additional information on potential volunteer programs for Council review and further direction. , / Page 3 of8 4/30/2002 COUNCIL GOALS FOR 2002-2003 J # Description Priority Time Line Staff will move this item forward in the next 3 months. Responsible Administration, City Clerk Departments 12 Consider amending the City Zoning Ordinance to regulate H backyard garage structures on urban lots less than one acre Activity: Staff will prepare additional information on regulatory actions the Council may wish to take to accomplish this goal. Regulation thresholds will reduce the square footage currently allowed in City ordinance. Time Line Staff will advance this item in the next 30-60 days Responsible Building Inspections, Community Development, ARC Departments 13 Consider scheduling an annual joint meeting with the M , J Anoka-Hennepin School Board to discuss issues of mutual concern Activity: Meeting will be scheduled following the November elections and after 2003 Legislative Sessions. Invitations to include County Commissioner, State Representative and Senator. Council indicated their approval of holding annual meetings for relationship-building purposes. The nature of the annual meeting is to share legislative/community information, build stronger, non- crisis working relationships between the two boards, and present community development/growth information. Time Line This item will be scheduled following November Elections and 2003 Legislative Session. Responsible Administration, Community Development Departments 14 Consider annual meetings with City Advisory Commissions H Activity: Council approved holding annual meetings to improve communications, strengthen relationships, discuss issues affecting the community and articulate common values and expectations. , / Page 4 of 8 4/30/2002 -~ COUNCIL GOALS FOR 2002-2003 , # Description Priority Time Line Meetings will be held in the months of September, October or November of each year. Responsible Engineering, Community Development, Administration Departments 15 Consider the establishment of an annual State of the City M presentation outlining City achievements, Community Development projects and specific City initiatives Activity: Council approved the establishment of annual State of the City address by the Mayor. Presentation will be scheduled in the early Spring of each year beginning Spring 2003 with staff and QCTV production support. City Departments will contribute service related information as necessary. Various mediums of dissemination will be utilized. Time Line This item will be advanced for presentation for February 2003. Preparatory work will begin in December/January of each preceding year. Responsible Administration, Community Development, City Clerk Departments , 16 Consider changing Andover City Logo L Activity: Professional and/or local design firms will be engaged for representative samples. A public input process will also be proposed to gain public comment. Council will need to approve the final design. Implementation of new logo will include chanqes to all City letterheads, facilities and siqnaqe. Time Line This item will be advanced within the next 9-11 months. Responsible City Clerk, Administration, Community Development Departments 17 Consider joining the North Metro Mayor's Association L Activity: Additional information regarding NMMA membership will be requested. A presentation will be made to Council by the NMMA before a final decision is made by the Council. Time Line This item will be advanced within the next 6 months. / Page 5 of8 4/30/2002 COUNCIL GOALS FOR 2002-2003 , # Description Priority Responsible Administration Departments 18 Develop a Council Policy for public trail construction M affecting pedestrian transportation. Activity: Staff will prepare a draft policy for Council review and discussion. A Joint Council Meeting with the Park and Recreation Commission will be scheduled to discuss proposed policy. Time Line This item will be advanced within the next 90-120 days. Responsible Engineering, Finance, Community Development, Public Works, Departments Administration 19 Develop a Council Policy clarifying public expenditure M I protocols for Park Dedication and Trail Funds Activity: Staff to prepare a draft policy for Council review and discussion. A Joint Meeting with the Park and Recreation Commission will need to be scheduled to discuss proposed policy. / Time Line This item will be advanced within the next 3-6 months. Responsible Administration, Finance, Engineering (Parks) Departments 20 Consider City Forestry Services at a higher level of service N/A Activity: Maintain current service level utilizing internship programming Time Line Internship program is on-going and will be maintained at current levels. 21 Consider the construction of a City Community Center H Activity: Staff to continue administrative, financial and coordination support activities; Schedule Public Informational Meetings; Coordinate tasks with Capital Campaign Gonsultant. Provide information as requested by City Council. Time Line Project time frame is dependent upon Council actions. ". Page 6 of8 4/30/2002 -~ COUNCIL GOALS FOR 2002-2003 # Description Priority Responsible Administration, Finance Departments 22 Enhance Communications - Develop List of H ideaslsuggestions to further enhance public communications Activity: Staff will develop additional ideas on ways to improve public communications. In addition, staff will identify mediums currently in place to enhance public communications. Time Line Staff will advance this item within the next 30-60 days. Responsible Administration, City Clerk, Engineering (Newsletter) Departments 23 Development of WOE Site H Activity: In Progress. Site plan has been developed. Marketing efforts to be conducted to publicize economic development activities. Acquisition activities associated with GRE parcels will be pursued. Interested parties will be , " I provided with site information. The EDA will be consulted Time Line This item is ongoing and will depend on market factors, development proposals and EDNCity approvals. Responsible Administration/EDA, Community Development, Finance, Engineering Departments 24 Investigate benefits the City derives from its annual M contribution to Community Education Activity: Staff will prepare additional research on how City funds are utilized by Community Education, including customers served, programs offered and other statistical service objectives and measurements. Meeting with Community Education representatives will be scheduled with the City Council. Time Line This item will be advanced within the next 120 days to coincide with City BUdget discussions. Responsible Administration Departments 25 Examine whether higher level of investigative services M , Page 70f8 4/30/2002 COUNCIL GOALS FOR 2002-2003 , Description # Priority provided by Anoka Sheriff is needed in the community Activity: Staff will prepare additional information on existing level of investigative services. Sheriffs Office will provide information on benefits of enhanced investigative services, including staffing implications and contract costs. Council workshop will be scheduled to provide Council with additional information on this to ic. Time Line This item will be advanced within the next 120 days to coincide with City Budget Discussions. Responsib/e Administration, Sheriffs Office Departments Time Line PROJECT DESCRIPTION Priori 2002-2003 Construct Water Treatment Plant. H 2002-2003 Prepare Comprehensive Transportation Plan H 2002 Implement 2020 Comp Plan Rural Reserve Requirements H 2002 Complete Park Dedication/Future Park Needs Planning Study H , 2002 Complete 2002 Capital Improvement Projects H , 2002 Prepare 2003-2007 CIP H 2002 Prepare 2003 City Budget H 2002 Facilitate Andover Station Development Activities H 2002 Prepare/Revise Emergency Management Plan H 2002 Prepare Wellhead Protection Plan H 2002 Coordinate/Complete A V Update of Council Chambers H 2002 Complete NB District Study/Action Plan H Page 8 of8 4/30/2002 - -~ @ CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator ~ ~ FROM: Jim Dickinson, Finance Director SUBJECT: Call for Bond Sale/General Obligation Water Revenue Bonds/Water Treatment Plant DATE: May 7, 2002 INTRODUCTION The Andover City Council is requested to call for the sale of $9,780,000 General Obligation Water Revenue Bonds to provide financing for the construction of a water treatment plant and related improvements to the municipal water system in the City of Andover. DISCUSSION The Andover City Council recently approved the advertisement for bid for the construction of a I water treatment facility including aeration, detention, and filtration facilities, with a 1.5 MG ground reservoir and high service pumping facility. The project also includes connections to existing well facilities. The sealed proposals will be received until 2:00 pm on May 14, 2002. The Finance Department in conjunction with Ehlers and Associates conducted a water rate study in the fall of 2001 which indicated the net revenues of the water system would be sufficient to fund the improvements. Mark Ruff of Ehlers & Associates will be present at the meeting to answer any questions the Council may have related to the sale of $9,780,000 General Obligation Water Revenue Bonds. BUDGET IMPACT The issuance of bonds will provide for the water systems expenses programmed in the 2002- 2006 Capital Improvement Plan. ACTION REQUESTED The City Council is requested to approve the attached resolution providing for the sale of $9,780,000 General Obligation Water Revenue Bonds, Series 2002. . / -. BOND SALE REPORT $9,780,000 General Obligation Water Revenue Bonds, Series 2002 City of Andover, Minnesota May 7, 2002 Ehlers & Associates, Inc. / OVERVIEW This report describes the proposed plan for the City of Andover, Minnesota (the "City") to issue its $9,780,000 General Obligation Water Revenue Bonds, Series 2002 (the "Bonds"). This report has been prepared by Ehlers & Associates, Inc., in consultation with City staff and bond counsel. This report deals with: . Purpose and components of bond issue. . Structure. . Other considerations in issuing bonds. . Market conditions. . Issuing process. PURPOSE / The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 and Section 444.075, for the purpose of financing the construction of a water treatment plant and related improvements to the municipal water system (the "Water System") in the City (the "Project"). Financing the Project requires a bond issue in the amount of$9,780,000. The proposed finance plan consists of the following sources and uses of funds: Sources Par Amount of Bonds $9,780,000 Total Sources $9,780,000 Uses Total Project Costs $9,600,000 Discount Allowance (1.35%) 132,030 Finance Related Expenses 46,100 Rounding Amount 1.870 Total Uses $9,780,000 / Page I , I STRUCTURE AND REPAYMENT The Bonds are general obligations of the City and as such are secured by a pledge of the City's full faith, credit, and taxing powers. Under Minnesota Statutes, Section 444.075, principal and interest are payable from net revenues of the Water System. In addition, the City pledges in the resolution awarding the sale ofthe Bonds to maintain rates and charges sufficient to cover debt service payments. If there is a shortfall in net revenues, the City may use other available funds, including property taxes, to cover debt service payments. The repayment schedule has been structured around projected revenues during the term of the financing in order to maintain level debt service payments averaging approximately $796,389 per year through the year 2023. Attached as Exhibit I is the most recent detail of expected revenues and expenses. The Bonds would be sold May 2 I, 2002, and be dated as of June I, 2002. The first interest payment on the Bonds will be February 1,2003, and semiannually thereafter on February I and August I. Principal on the Bonds will be due on February I in the years 2004 through 2023. Attached as Exhibit 2 are the projected debt service schedule and flow of funds. OTHER CONSIDERATIONS Following is a summary of key factors in the finance plan: . We recommend the following call feature: Bonds maturing February 1,2013, and thereafter will be subjectto prepayment at the discretion of the City on August 1,2012. . We anticipate that the City (in combination with any subordinate entities or debt issued in the City's name by 50 I (c )(3) corporations) will not issue more than a total of$IO,OOO,OOO in tax-exempt debt during this calendar year. This will allow the Bonds to be designated as bank qualified. Bank qualified status broadens the market and achieves lower interest rates. . The amount of the Bonds exceeds the $5,000,000 issuance limitation for the current calendar year which would have allowed the issue to be exempt from arbitrage rebate as a small issuer. However, the City can avoid arbitrage rebate on the Bonds by meeting the Two-Year Expenditure Test. Under this provision, a given percentage of net proceeds must be expended at specific time periods. 10% ....................... 6 months 45% ...................... 12 months 75% ...................... 18 months 100% ..................... 24 months . The Bonds will be global book entry with a bank designated as the paying agent. As "paperless" bonds, you will avoid the costs of bond printing and annual registrar charges. The Paying Agent , / Page 2 will invoice you for the interest semiannually and on an annual basis for the principal coming due. You will be charged only for paying agent/transfer agent services provided by the banle . Bidders on this issue may submit a bid which contains a maturity schedule providing for any combination of serial bonds and term bonds, subject to mandatory redemption. If the purchaser of the Bonds designates certain of the maturities as Term Bonds, subject to a mandatory call, the City will be responsible for providing a Notice of Call to holders of the Bonds at least 45 days prior to the call date. Allowing potential purchasers the term bond option results in increased bidder interest in this issue and possible lower interest rates. . Standard & Poor's Credit Market Services will be asked to rate this issue. The City currently has an "A" rating on its outstanding general obligation bonds. . Current regulations of the Securities and Exchange Commission on the continuing disclosure of municipal securities apply to long-term securities with an aggregate principal amount of$l ,000,000 or more. Because the aggregate amount of this issue is over $1,000,000 and the City has more than $10,000,000 in total municipal obligations outstanding, you will be obligated to comply with Full Continuing Disclosure requirements as required by paragraph (b)(5) of Rule l5c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934. You will be required to provide certain financial information and operating data relating to the City annually and to provide notices of the occurrence of certain material events. The specific nature of the / Undertaking, as well as the information to be contained in the notices of material events will be set forth in the Continuing Disclosure Certificate that you will enter into at the time of closing for this Issue. You are responsible for reporting any of the material events listed below and in the Undertaking. 1. Principal and interest payment delinquencies; 2. Non-payment related defaults; 3. Unscheduled draws on debt service reserves reflecting financial difficulties; 4. Unscheduled draws on credit enhancements reflecting financial difficulties; 5. Substitution of credit of liquidity providers, or their failure to perform; 6. Adverse tax opinions or events affecting the tax-exempt status of the securities; 7. Modification to rights of holders of the Securities; 8. Securities calls; 9. Defeasances; 10. Release, substitution or sale of property securing repayment of the Securities; 11. Rating changes; 12. Failure to provide annual financial information as required; and 13. Other material events. / Page 3 -. REFUNDING OPPORTUNITIES We have reviewed all outstanding indebtedness for the City and have determined there are sufficient City funds on hand to partially redeem the General Obligation Improvement Bonds of 1997B and the General Obligation Improvement Bonds of I 999C. The City should plan on calling these issues in 2002 with available funds on hand. We will continue to monitor the market and the call dates for the City's General Obligation Tax Increment Bonds, Series 1995D and the City's General Obligation Tax Increment Bonds of 1996 and alert you to any future savings. MARKET CONDITIONS The Bond Buyer's 20-year G.O. Index (BB!) currently stands at 5.16%. The following graph shows the trends in the BBI since 1993. ----- --'-'- ----.-- ------ --------.-.------. -_. .-.'-----. -- ------~ TEN-YEAR BOND BUYER INDEX ~A~lft~_ 9 8.5 / ~ 8 :.. 7.5 c: 7 Cll 6.5 ~ 6 Cll 5.5 a.. 5 4.5 4 93 94 95 96 97 98 99 00 01 02 1993 - 2002 DApril2002Bond B~yer-iridex I _"'H_... . _ ____________.__________ / Page 4 -. ISSUING PROCESS Following is a tentative schedule for the steps in the issuing process. May 7, 2002 City Council adopts resolution calling for the sale of the Bonds Week of May 6, 2002 Submit draft Official Statement and rating materials to Standard & Poor's for credit rating Week of May 6, 2002 Distribute Official Statement Week of May 13, 2002 Conference caII with Standard & Poor's; Receive credit rating May 21, 2002 Bond sale Week of JUDe 10,2002 Bond closing Page 5 EXHIBIT 1 N o o / S - .. 2 *~~OON ~NNOOO~ o0808~-~ ~~ 000 ~~~D~~* 00000 000 ~o ~ g~~2~~ ~~~~~8~ ~~q~~~~~ ~~ ~~8 ~~~~OOMM ~~ ~ ~~~ ~N M~ ~ ~~~m~~w ~M~~N~~~ ~~ ~8~ - MM 28 g ~8~ ~ M~MOM~N N ~NN M ~OM Nro 0 MO~ . fI')~ N- r<i..... - M v. _-N- g ~~~8~~ ~~~2og~ ~g8gg~~~ ~M 8g8 2~~N~~~ 0800g ago ~~ N q~ NNQ ~q~~ o~ ~~q~~~~~ ~~ qqo ~~~~ q q q q MO ~ mM~OO ~~ O~q~__N~ ~~ WON MM 0 0 0 ~ v NMvffi Mv NfI')_ N~OOO MM M~O ~ ~ ~ fI')~MO ~oo ~NO Nfl') ~N~ N N N - N N- ("i_ g ~~~gg~ ~~~2og~ ~8888~~2 ~~ ggg ~~~~~~~ ogoog ogo ~~ N ~~ NN~ ~~~~ q~ ~~q~~~~~ ~~ qqo ~~~~ q q Q q MO W O~~OO ~~ ~~q~_O~q m~ MOv MN 0 0 a ~ v N_Mrn -ro roM_ NMOOro mm _~_ ~ ~ ~ M~fI')D ~~ m ~_oo 0 ~N~ N N N <:'>oj- - N-.- b ~-~OON ~vNOOO_ ~80000Wv (1')_ 000 MNO~*** 00000 000 *0 ~ ~~~2~~ ~~~~ ~~ ~~~~~~~~ q~ ~~g ~~~~roMM qq q ~q ~N MO ~ ON~M roo ~~V~-MMv v~ roo_ NN 00 a 00 ~ v -ON~ 0000 ~M_ NOO~~ -~ ~o~ ~o ~ O~ M~MW ~~ ~ ~-~ ~~ ~o~ ~~ 0 00 c,; ~ N. 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EXHIBIT 2 City of Andover, Minnesota $9,780,000 General Obligation Water Revenue Bonds, Series 2002 (Rating: Standard & Poor's) DEBT SERVICE SCHEDULE Date Principal Coupon Inlerest Total P+I FISCAL TOTAL 6/0112002 - - - - - 2/0112003 - - 323,381.67 323,381.67 323,381.67 8/0112003 - - 242,536.25 242,536.25 - 2/01/2004 310,000.00 3.200% 242,536.25 552,536.25 795,072.50 8/01/2004 - - 237,576.25 237,576.25 . 2/0112005 320,00000 3.700% 237,576.25 557,576.25 795,152.50 8/01/2005 - - 231,656.25 231,656.25 - 2/01/2006 335,000.00 4.000% 231,656.25 566,656.25 798,312.50 8/0112006 - - 224,956.25 224,956.25 - 2/01/2007 345,000.00 4.250% 224,956.25 569,956.25 794,912.50 8/0112007 - - 217,625.00 217,625.00 - 2/0112008 360,000.00 4.400% 217,625.00 577,625.00 795,250.00 8/0112008 - - 209,705.00 209,705.00 - 2/0112009 375,000.00 4.550% 209,705.00 584,705.00 794,410.00 8/0112009 - - 201,173.75 201,173.75 - 2/0112010 395,000.00 4.650% 201,173.75 596,173.75 797,347.50 8/0112010 - - 191,990.00 191,990.00 - 2/01/2011 415,000.00 4,750% 191,990.00 606,990.00 798,980.00 8/01/2011 - - 182,133.75 182,133.75 - . 2/01/2012 435,000.00 4.800% 182,133.75 617,133.75 799,267.50 8/0112012 - - 171,693.75 171,693.75 - 2/01/2013 455,000.00 4.900% 171,693.75 626,693.75 798,387.50 8/01/2013 - - 160,546.25 160,546.25 - 2/0112014 475,000.00 5.000% 160,546.25 635,546.25 796,092.50 8/0112014 - - 148,671.25 148,671.25 - 2/0112015 500,000.00 5.150% 148,671.25 648,671.25 797,342.50 8/0112015 - - 135,796.25 135,796.25 - 2/0112016 525,000.00 5.200% 135,796.25 660,796.25 796,592.50 8/0112016 - - 122,146.25 122,146.25 - 2/0112017 550,000.00 5.250% 122,146.25 672,146.25 794,292.50 8/01/2017 - - 107,708.75 107,708.75 - 2/01/2018 580,000.00 5.300% 107,708.75 687,708.75 795,417.50 8/01/2018 - - 92,338.75 92,338.75 - 2/0112019 610,000.00 5.350% 92,338.75 702,338.75 794,677.50 8/01/2019 - - 76,021.25 76,021.25 - 2/01/2020 645,000.00 5.400% 76,021.25 721,021.25 797,042.50 8/0112020 - - 58,606.25 58,606.25 - 2/0112021 680,000.00 5.400% 58,60625 738,606.25 797,212.50 8/0112021 - - 40,246.25 40,246.25 - 2/0112022 715,000.00 5.450% 40,246.25 755,246.25 795,492.50 8/01/2022 - - 20,762.50 20,76250 - 2/0112023 755,000.00 5.500% 20,762.50 775,762.50 796,525.00 Total 9,780,000.00 - 6.471,161.67 16,251,161.67 - Eh/ers & Associates, Inc. File = ANDOVER. SF-G. O. Water Revenue Bonds, Series 2002- SINGLE PURPOSE Leaders in Public Finance 4/1112002 10:37 AM Resolution No. Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $9,780,000 General Obligation Water Revenue Bonds, Series 2002 A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), has heretofore detennined that it is necessary and expedient to issue its $9,780,000 General Obligation Water Revenue Bonds, Series 2002 (the "Bonds"), to finance the construction ofa water treatment plant and related improvements to the municipal water system in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Andover, Minnesota, as follows: I. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Proposal Ooening. The City Council shall meet at the time and place specified in the Tenns of Proposal for the purpose of considering sealed proposals for, and awarding the sale of the Bonds. The City Clerk, or designee, shall open proposals at the time and place specified in such Tenns of Proposal. 3. Tenns ofProoosal. The tenns and conditions of the Bonds and the sale thereof are fully set forth in the Bond Sale Report and are hereby approved and made a part hereof. 4. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof; and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 7th day of May, 2002. City Clerk (SEAL) -" o . / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator ~ \ . . / Will Neumeister, Community Development Director (,~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Residential Sketch PlanlSE comer of Hanson Blvd. and 161'1 Avenue-Planning DATE: May 7, 2002 INTRODUCTION The City Council is asked to review a residential sketch plan for property located at the southeast comer of Hanson Boulevard and County Road 20 ( 161'1 Avenue NW) to be known as Shady Oak Grove. The proposed sketch plan is located in an R-l, Single Family Rural Residential Zoning District. A rezoning to R-4, Single Family Urban Residential, will be necessary to process a formal plat. DISCUSSION / Review Criteria are provided by Ordinance 10, Section 6 which outlines the requirements for sketch plan review. City Council is asked to advise the subdivider of the extent to which the plan conforms to local requirements and modifications necessary to secure approval of the plan. Submission of a sketch plan does not constitute formal filing of a plat. Planning and Zoning Commission Recommendation The Commission found the proposed development generally conforms to local requirements. The proposed variances for cul-de-sac length were discussed. It was determined that surrounding development and county roadways limit the potential for the cul-de-sacs to be eliminated. The buildable area oflots 9 and 10 was also an issue. The Coon Creek Watershed Management Organization will determine whether the amount of fill proposed on these lots is acceptable. It was also recommended that Outlot A be eliminated and that this square footage be added to lots 9 and 10 to increase the width of a future building pad on these properties. ACTION REOUlRED The Council is asked to informally advise the applicant on the merit of the proposal and any modifications that may be necessary. Cc: Mike Quigley, Penta Management Group, 1875 Commercial Boulevard NW / Conformance with local and Regional Plans , / The proposed sketch plan is consistent with the Andover Comprehensive Plan Land Use Plan as the property is designated Transitional Residential (TR). This designation indicates that the property will transition from rural to urban with the extension of utilities to the property. The property is located in the Metropolitan Urban Service Area (MUSA) and lies within the current growth stage (2000-2005) in the city's sewer expansion plan. Municipal utilities can be extended to serve the entire development. Conformance with Local Ordinances Ordinance No. 10, Section 6 The applicant is required to sketch the entire property under review and surrounding properties in enough detail to indicate how streets, lots, drainage and utilities can be configured to incorporate undeveloped areas in the future. The property abuts undeveloped properties to the east and south. Sketches of these properties are attached. The property to the south must be provided access from the proposed development because no other access can be provided to the property. The sketch shows a cul-de-sac design that will accommodate the existing house and provide eight lots. The property to the east also contains an existing house and detached garage. Staff has worked with the property owner to develop the cul-de-sac sketch included in the attachments. This is the design preferred by both property owners. , A through street to the west was also considered. The street would affect a wetland, eliminate Lot 4 and possibly another lot, and increase infrastructure costs. Another scenario would position four lots to receive access from Crane Street NW as indicated in the attached sketch. Ordinance No. 10, Section 9.06a(l) Buildability The front 100 feet of each lot must be buildable. Lots adjacent to wetlands must provide a minimum of 116.5 feet between the front property line and the delineated edge of the wetland to provide adequate rear yard area for each lot. The lowest floor must be a minimum of three feet above the seasonal high water mark or one foot above the 100 year flood elevation, whichever is greater. Lots 9 and 10 would require a considerable amount of wetland area to be filled to meet these requirements. The applicant must receive a permit from the Coon Creek Watershed for this to occur. The type of wetland, amount offill and attempts to avoid the wetland are considerations in this regard. All of the other lots appear to be able to meet the buildability requirements. More certainty will be provided as a part of the preliminary plat review. No variances from these requirements are recommended. Ordinance No.8, Section 6.02 Minimum Lot Provisions This section requires a minimum lot size of 11,400 square feet and minimum lot width of 80 feet at the building setback line. This section also provides a minimum lot depth requirement and building setbacks for the future houses. / All of the lots proposed on the sketch plan would meet the minimum lot area, lot width and lot depth requirements of this ordinance. 2 / Outlot A is proposed to be created with this project. The outlot is 14 feet wide at the street and expands to 23 feet at its west edge. The outlot is proposed to be added to the property to the south in the future to achieve the eight lot design indicated on the sketch plan. The outlot does not meet the minimum lot provisions and is unbuildable. This conflicts with Ordinance 10 Section 9.061. which prohibits this situation. In reviewing the sketch, staff has determined that the property to the south will be able to provide eight lots that meet the minimum lot width requirement without the additional land from the proposed outlot. Staff also is concerned about the difficulty that will be encountered in trying to site an average size house in conformance with side yard setback requirements on Lot 10. The lot meets the minimum lot width requirement at the setback line, but narrows considerably where a building pad would be located. Staff recommends that all or a portion of the outlot be used to expand the width of Lot 10 to prevent severe limitations on the style and size of house that could be placed on this lot. Any additional area within the outlot should be distributed among the other lots on the west side of the proposed street. Ordinance 9.03 Streets This section provides the minimum right-ai-way requirements and design criteria/or streets. The sketch plan includes two cul-de-sacs that exceed the 500 foot maximum length requirement and would require variances. The north cul-de-sac measures 580 feet. The south cul-de-sac measures 870 feet. This measurement is taken from the intersecting centerlines of 160'h Avenue NW and Drake Street NW to the east. / The south cul-de-sac has no potential for external access. Access to the north and west is eliminated by existing intersections and the spacing requirements along county roads. Access to the south is restricted by existing houses that front on I 59th Avenue NW. The north cul-de-sac is the only one that could be eliminated. This could be accomplished by constructing a street through the undeveloped property to the east to connect with Crane Street NW as discussed above. Staff believes that the cul-de-sac creates better design because it does not eliminate lots and does not impact the wetland along the north edge of the property. Staff believes that findings can be made for the variances and recommends that variances for both cul-de- sacs be granted. Existing Structures The subject property contains an existing house, detached garage, fences, and an above ground propane tank. Lot 2, Block 2 has been set up to accommodate the existing house and garage. Improvements that will be located on other lots (fences, propane tank) within the proposed development will be required to be removed. Park and Recreation Commission Comments The Park and Recreation Commission reviewed this item at their February 21st meeting. The Commission recommended that park dedication be paid for each of the lots within the development. / Other Ordinances 3 The developer is also required to meet the following City Ordinances and all other applicable ordinances: ; Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Attachments Attachment A Location Map Attachment B Sketch Plan Attachment C Preferred Sketch of property to the east Attachment D Engineering Comments Attachment E Planning and Zoning Commission Minutes I 4 ~ Penta Management Group, Inc. Residential Sketch Plan N , / Project Location Map w~, , City of Andover Planning Department -~- - . ~MdPk 1/ I _-.1 - ~~~-~~~N7(~~~~~~2~---~___~____ An""o C""nty Hi",.,y Riqh/ of ""y Plot No 20 ::"'~ sar4''4~"w <<3$.rrJ' ___~__________ _ _ ~_. 1; . . . :; 0 '" Q 0 . Q :il -------- -6- -. ff I I f1,~ 1CFI?::?Fn C::PeTr~ -&C;~ , I PW1"'3:Z242~ , m... .. · <><rRn. .. WISO<<lll L , ....., 143224Z3OOOe I - - - - - - - - - - --z- -~.."""..- ! ------ I .0\'11 0\'11 0\'11 I ! I ANOKA I I I I I trMo\/ ' , 'v I : oo! 00 I I 3 r I I / nmo.. ... , I I UJ_ J',-L I I I I i -t' I I I , I 10 LO~ I ./ i J O_C'i1 6,' I - ~!3 ' __ ~ I I H?~ I , (/). I i I I I I I i I I I I I I . ! I I I I i " 4/2102 ""'" -7- . . . ../(G(Ci)f&J1i1j~/1:/~~/(u ---- \ " - - . - " , CourtneyBednim;, City Planner . . , Penta~ Management Gr.ouP,. Jnc,-/Sketch 'Plan/R,eview #1 The wetlandde'lineationswiU need to be verified and approved by the Coon Creek Watershed District. . 2,ltis recommended that the Planning&Zoning. Commission require the subdivider to show adjacent property and sketch' how the, property between Lots 3/4 and Crane Street NyvTn Chesterton Commons North 2"dAddition 'couldbedevelopedas required inOrdinallce 1 0; Section 6.02 on the sketch plan. 3. Direct access direCtly onto 161stAvenueNW or Hanson Boulevard'NW'is not allowed by ordinance for those Jots that have frontage along both roads. ..' .'. " . .', ..,.' ...' .' .'. ' .' \ 4. Existing easement (private & public) ',will need to be identified on the sketch pian arid eventually on the ./ , .' .,' ,", . ".'- ., _.'C- _ ", _,", 0', '_... "'.. ",'_. -", , ", .. '_, ,,_", .,'_.', . '. preliminary, plat and whichoneswilIneed to be vacated." .,' . . . ..'..' ""., . '. ' - 5-: Need 10 meet the re'quirements of the City of AndoverWater Resource Mal)agement Plan... ,..' " 6., Thec:levelop~ris responsible toobtai,li the necessary permits from the Coon Cre,ekWat~rshed District, ". DNR, US Army Corps of Engineers or any other agency that may be interested in the site. . , 7: Need to submit a tree protection plan with the submittaIofthe preliminary plat:'" . '".. ..' .., 8. The'developerwill need to petition for improvements (sanitarysewertwatermain, streets and storm' ' sewer), ' ' " .,'. . '. . . '. . " . " " 9. ,Ne'edtomeetrequirements of Ordinance 8& 10 and all other ordinances that apply tothe site. 10.-WetlandBufferOrdinance #114applies to the site. .,:,.." .' '..... ,', .,' 11. A trail will need to be considered along 161slAvenue'NW and Hanson BoulevardNW. 12.-Need review by the Park & Recreation COmmission as to the parl<.dedicationrequlrements. ' 13: Atemporarycul-de-sacwill benecessaryaUhesouthend of the proposed north-south streetas.' 'reqllired in Ordinance 10:- .,.. '.' , " . " ' " . ". ,,' '.. ..... " . - . 14,OutlotAis,bydefinitlon in Ordinance 10; Ser,;tion.9.06I.is considered a lotremnant as the lotis below . '. minimum lotarea in dimension and must beadded to adjacent or surrounding lots rather than be ,allowed .toremain as an unusable outlot orparceL '. .'. 'u. . .' ..,. " . 15; .'. lfappears thatLots9&10do,not meet the 100 focit buildabie requirememts as required in Ordinahce ..10, Section 9.06 At ' '> '. " , . .... ". . j . ......, .... "',', .... ". ..., . 16. Ilappears that the existing building may not meet buildingsetb~ckrequirements or may needlo obtain . variances for those buildingsforsetbacks. Need to discuss this with,the planning Department.. ' . . 17.Thecul-de-sac I~ngth exceedsthemaximum length of 500feet' '," ,. ' '.u .... ',. ..' ...... '18., The potential street connection frOm .the north' ciJl.-de-sac to Crane Street NW will need t6 be reviewed.. " .and discussed., ....'.. ..... . .... . . '... ". . . ,: .,.. '. 19,: Driveway access from the existing home and detached garage will need to be relocated tethe new." street .'. ; . .. . ..... .... ". . .', .,' ,. '.' .... " . .20. Additional comments pending further review.' "', ," . - -,' -~ Regular Andover Planning and Zoning Commission Meeting Minutes -April 9, 2002 Page 3 / Commissioner Hedin asked Mr. Bednarz in distance where the house on the north property sat in relation to the pond. Mr. Bednarz stated he was not certain regarding the exact distance from the property line. Commissioner Hedin stated he would like an X to mark where the house would be on the new property and asked if the neighbors could still see the pond. Mr. Bednarz showed on the map where the new house would be located on the site. Commissioner Kirchoff stated on Parcel A and Parcel B, according to the report, they were both 2 Y, acres but looking at the engineering design, it showed 2.3 and 2.7 acres. Mr. Kuker stated that was the original drawing, but the City stated they would rather have two 2 Y, acre lots. Mr. Bednarz stated the new proposal took the property line out to the south of the property so that both of the properties were 2 Y, acres in size. He stated there was a simple error initially in the square footage and a notation on the plan was not changed to indicate that change, both lots are 2 Y, acres in size. Commissioner Gamache questioned if the property lines would be straight. Mr. Bednarz stated that they would not be straight. Commissioner Greenwald stated that as long as stafffelt they met the conditions of the resolution, there would be no reason not to make a motion to approve this. / Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of the lot split request in the form of Resolution No._ . Motion carried on a 7- ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be before the Council at the May 7, 2002 City Council meeting. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN REVIEW TO CREATE 16 URBAN RESIDENTIAL LOTS ON PROPERTY LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF HANSON BOULEVARD AND COUNTY ROAD 20 (161sT AVENUE NW) FOR PENTA MANAGEMENT GROUP, INC. Mr. Bednarz explained that the applicant is seeking approval of 16 proposed lots located at the southeast comer of Hanson Blvd and County Road 20. Staff had worked with property owners to the east to establish a scenario he is comfortable with. He stated they explored a through street that would eliminate the north cul-de-sac. The third scenario had four lots fronting on Crane Street. He stated they had looked at all the options they could identify for the property to the east and the applicant and the owner of the property to east are comfortable with the cul-de-sac design. He stated there might be some slight adjustments to that as they go through the sketch plan process for that property but it / appears the development there could be accommodated. As regards to the property to the -?- Regular Andover Planning and Zoning Commission Meeting Minutes -April 9, 2002 Page 4 / south; the only access to this property would be through the proposed sketch. Existing houses on the south end of the property, the County road intersection to the west and also existing development to the east eliminate other options. Extending the cul-de-sac to the south is the only feasible way to develop this property. Mr. Bednarz showed a map where the subject property was located. He stated the proposal would be to bring the extension of 1 60th A venue into the development and have a cul-de-sac on the north end, a temporary cul-de-sac on the south end and eventually this could continue to the south. He stated an outlot was proposed on the southwest comer of the plat that was intended to be preserved to add to a property to the south to aid the lot width of a future plot plan to the south. Mr. Bednarz stated that staff, in looking at what the dimensions of the lots could be, believe that it was possible to achieve an eight lot design on the south property without the outlot being necessary. He stated the outlot is not buildable and they do have a provision in Ordinance 10 that prohibits unbuildable lots that do not meet the minimum lot requirements from being created. He stated Staff was recommending the area from Outlot A be added specifically to Lot 10 which narrows through the area where a building pad would be located and possibly spreading the remainder of that through the narrow lots on the west side of the development. Commissioner Kirchoff asked if he meant taking Outlot A and putting it with 10 or / should it be 12. Mr. Bednarz stated Lot 10 needs the most additional width, Lot 12 is sufficiently wide to support a decent building pad, Lot 10 because it narrows, as you get deeper into the lot, may encounter come difficulty in a three-car garage scenario or some of the larger houses being built throughout the community. He stated they were recommending some additional width be provided from Outlot A to Lot 10 and some could be spread throughout the other lots as well. Commissioner Daninger asked what the length of the temporary cul-de-sac was going to the south. Mr. Bednarz stated he would need to check the number and it was in the staff report. Chairman Squires stated it was 870 feet and if it was all the way to the edge of the property line. Mr. Bednarz stated it was measured to the end of the future permanent cul- de-sac. Commissioner Hedin asked ifit would require a variance on that cul-de-sac. Mr. Bednarz stated both cul-de-sacs, as proposed, would be longer than five hundred feet in length from that connecting street, so both cul-de-sacs would require a variance to that requirement. Commissioner Hedin asked why the street was not put all the way through to the south so they did not have a variance on that. Mr. Bednarz stated he was not involved in the I review ofthe Chesterton Commons North plat but one of the considerations was the -16- Regular Andover Planning and Zoning Commission Meeting Minutes -April 9, 2002 Page 5 / ownership ofthe property and it was platted under different ownership through a different proposal. Unfortunately, at the time the proposed lots fronting on I 59th A venue were approved, the potential for access to 159th was eliminated. Commissioner Kirchoff asked if there were houses along 159th. Mr. Bednarz stated he was correct. Commissioner Falk asked what the lot width was of Lot 10. Mr. Bednarz stated the lot width met the eighty-foot width requirement at the setback line. He stated staffs concern was the angle ofthe property reduces the width as they move further into the lot. He stated typically they would have a cul-de-sac lot where it would be pie shaped and would continue to get wider as it went back, this was the reverse of that where it gets more narrow and he thought when they take only one measurement at the setback line of eighty feet, that provision doesn't really consider this scenario. Commissioner Falk asked how much room would be left for the back of the house. Mr. Bednarz stated it was going to be tighter as they went farther back and that is why they were recommending it be widened with the area from Outlot A. Chairman Squires asked if the City Ordinances allow them to approve lots as part of a platting process that is unbuildable. Mr. Bednarz stated that it does not. Chairman Squires asked how they would handle Lots 9 and 10 as this request goes through the process and they do not know weather those lots would be buildable. Due to the amount / of fill that would be necessary Mr. Bednarz stated the step that needed to be taken was the Watershed Management Organization review of the plat and to determine whether or not they would be able to fill as indicated on the sketch. That would come back with the detailed grating, drainage and erosion control plan and have an answer to this question at the preliminary plat stage. Commissioner Greenwald stated they were looking at the fact that they may need to cut the lots down and eliminate a lot or two to make that outlot. Commissioner Greenwald stated the configuration is what they were looking at. Mr. Bednarz stated this was correct and they had put the applicant on notice as to what the steps would be to move the sketch forward as proposed with review by the Watershed Management Organization. Motion by Greenwald, seconded by Hedin, to open the public hearing at 7:30 p.m. Motion carried on a 7-ayes, a-nays, a-absent vote. Mike Quigley, representing Penta Development, stated moving I 60th to the north to eliminate 80 feet would not work because there were lots platted all along 160th right to the property line, with homes on them. Commissioner Daninger asked about the area farther to the west. He wondered if the lot / line could be curved to the north. Mr. Quigley stated they could not meet the radiuses of -11- Regular Andover Planning and Zoning Commission Meeting Minutes -April 9, 2002 Page 6 / the City's street requirements. Mr. Quigley stated in response to Outlot A, he received the staff report and they left the outlot there strictly to accommodate the development to the south. He stated information he received from staff stated they believed that could be accommodated with the removal of the Outlot And he stated they did not have any problems with that and he concurred with the recommendation to add that to Lot 10. Mr. Quigley stated in regards to the wetland fill areas on Lots 9 and 10, those two areas were not a natural wetland, those were manmade ponds. He stated they had preliminary discussions with the Watershed District and they did not anticipate any problems because they were not a natural wetland. Mr. Alan Theise stated he was the property owner to the south. He stated when they bought the property they were told they would be able to sell it to a developer. He wanted to make sure their rights were intact and they would be able to sell the property to a developer, still have access to 160th and still be able to get out. He stated they were concerned that they would not be able to sell their property because the County would not allow them access to Hanson. He stated this was the first time they had seen that plat and noted they had provided access to his property. He stated that was the reason they were there was to protect their rights. He stated they had lived on the property for eight years and he did see the owner dig this out farther, but there are wetlands in there with cattails. His concern was ifthat would be replaced somewhere else in the County. He wanted to know if there was a law that stated if a wetland was filled in, it had to be replaced , , somewhere else. Chairman Squires stated this law was administrated by the Coon Creek Watershed District and they make the decision as to whether State law requires the replacement or not. Commissioner Greenwald asked Mr. Bednarz where Mr. Theise lived. Mr. Bednarz used a map to show where they lived. Commissioner Gamache asked if Mr. Theise's driveway went out to Hanson Boulevard. Mr. Theise stated his driveway did go to the County Road. Commissioner Hedin asked ifhe was comfortable with the plans. Mr. Theise stated he was very comfortable that they would have access to get out, so they could sell their property and not lose value or be landlocked and not able to sell their property to a developer. Commissioner Falk stated he would not have access to Hanson; they would go right to the cul-de-sac. Mr. Theise stated this was correct. Motion by Falk, seconded by Daninger, to close the public hearing at 7:37 p.m. Motion carried on a 7-ayes, a-nays, a-absent vote. Commissioner Falk asked if there were any existing easements on the property. Mr. / Bednarz stated there are easements or rights-of-way for Hanson Boulevard and County -/2- Regular Andover Planning and Zoning Commission Meeting Minutes -April 9, 2002 Page 7 , Road 20. He stated they would be looking at additional right-of-way for County Road 20 and they would be establishing easements on each of the individual lots. Commissioner Greenwald asked what variances would they need to give. Mr. Bednarz stated they did look at this very closely to make sure the lots will meet the minimums if they say they would at this phase. Staff was confident they would meet all the minimum width and area requirements and he did not see any additional variances for the lots. He stated they would not be recommending variances for lots if they did come up at the preliminary plat level. Therefore the only variances within the plat are for the length of the 2 cul-de-sacs. Chairman Squires stated they had approved longer cul-de-sacs in the past with the preliminary plat. He stated in the first instance, it becomes more difficult when there is development around the area and their alternatives are severely limited by the existing road network that had been established and the problem ofthe wetlands around them. He stated there were not a lot of alternatives to cul-de-sacs of some sort. Commissioner Daninger asked ifthey had ever requested a wider street for emergency vehicles. Mr. Bednarz stated Ordinance 10 provides the standards for streets as far as rights-of-way as well as the actual paved surface of the roadway and they are under different classifications from a local roadway to a collector street to an arterial street. For a local street they look for a sixty-foot wide right-of-way and a thirty-three foot street between curbs. He stated this provides for parking on both sides of the street and two travel lanes with plenty of width for an emergency vehicle to get in or out. The cul-de- sac with a 120 foot diameter right-of-way in approximately a ninety-three foot wide paved surface provides plenty of room for an emergency vehicle to turn around. Motion by Falk, seconded by Gamache, to recommend to the City Council approval of Resolution No. _, approving the sketch plan as prepared by staff. Motion carried on a 7-ayes, O-nays, O-absent vote. Chairman Squires stated this is not a technical formal approval. Mr. Bednarz stated they would make sure to keep the adjacent property owners in the loop when they get to the preliminary plat stage. He stated that would be when they would have the detailed information and a good sense of how it would layout. Mr. Bednarz stated that this item would be before the Council at the May 7,2002 City Council meeting. -15- @ \ CITY OF ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator cJ(, FROM: Will Neumeister, Community Development Director~ SUBJECT: Consider Amendments to Ordinance 8 and 235, Adding Off-sale Liquor Stores as a Special Use to Section 7.03 (to both the SC and GB zoning districts) of Ordinance 8; establishing limitations in Ordinance #235 regarding the number of liquor licenses allowed in the City. DATE: May 7, 2002 INTRODUCTION During the month of March, the Andover Economic Development Authority (EDA) discussed the issue of off-sale liquor licenses. Staff prepared information for the Planning Commission to / discuss establishing criteria for issuance of new off-sale liquor licenses, including the following: . Minimum valuation and/or architectural and building construction standards. . Limit licenses to six in the City. . Issuance of off-sale licenses allowed requires approval of a Special Use Permit (SUP) in the Shopping Center (SC) and General Business (GB) zoning districts. DISCUSSION Limitin!! Off-sale Licenses Onlv in ShODDin!! Center (SC) and General Business (GB) Zonin!! Districts The EDA, Planning Commission, and City Staff have recommended that off-sale liquor licenses should be only issued by approval of a Special Use Permit (SUP) in the Shopping Center (SC) and General Business (GB) Zoning Districts. This change would limit the amount of licenses due to the amount and location of land that is currently zoned in these categories. Limitin!! Number of Off-sale Licenses-While State Statute does not regulate the number of off-sale liquor licenses a city may issue, it does allow municipalities to locally regulate off-sale liquor store operations. Currently, the City does not have any ordinances regulating off-sale liquor store operations. Some of the Cities surveyed limit the number of these licenses various ways, including a radius provision. See table on following page. , -. Amendment to Ordinance 8 & 235 Page 2 \ City # Licenses Allowed Notes Anoka Municipal only Blaine 6 One license per 7,000 residents Chanhassan 4 500 foot radius restrictions with building valuation of not less than $100,000. Champlin 3 Coon Rapids 6 One mile radius restrictions Elk River Municipal only Ham Lake 3 One license per 5,000 residents Maple Grove No limit - currently they have 8 with a population of 56,000 Plymouth No limit Ramsay No limit - currently they have 5 with a population of 20,000. They had six but one just closed. There is no statutory limit on the number of off-sale liquor licenses that may be issued other than what the City may limit by ordinance subject to Council discretion. The City Attorney has indicated that typically off-sale liquor stores do not result in additional City enforcement actions as / the product is purchased for off-site home consumption. The current Zoning Ordinance indicates "Liquor Licenses" are allowed by Special Use Permit in the following districts: . General Recreation (GR) . Shopping Center (SC) . General Business (GB) . Industrial (I) It is recommended that the Zoning Ordinance be amended to be more specific in this regard. By specifically listing "Off-sale Liquor Stores" as a Special Use, it would be better understood that they would only be considered for issuance on sites zoned SC or GB. Leaving "Liquor Licenses" as a Special Use Permit would allow "On-sale Liquor Licenses" for bars, taverns, or restaurants within these zoning districts. PLANNING COMMISSION RECOMMENDATION On April 9th, the Planning Commission held a public hearing regarding the proposed amendment. The minutes of the meeting are attached and there was a lively discussion regarding the regulating of liquor stores. The vote on a compromise proposal from the Chairman and was recommended for approval on a 4-3 vote. The proposal that passed included: . Limiting the number of liquor stores based on population (llicense for each 6,000 residents). , Allow them only by Special Use Permit in the Shopping Center (SC) and General Business . (GB) Zoning Districts. Amendment to Ordinance 8 & 235 Page 3 The Planning Commission did not recommend setting minimum valuation requirements or architectural standards for "Off-sale" liquor stores. They recommended creating architectural standards that would apply to all commercial/industrial buildings rather than just singling out liquor stores to be brought to a higher standard. ACTION REQUESTED The Council is requested to approved of amendments to Ordinance 8 and 235 that would allow: . Limiting the number ofIiquor stores based on population (1 license for each 6,000 residents). . Allow them only by Special Use Permit in the Shopping Center (SC) and General Business (GB) Zoning Districts. ~llY submitted, '~~ Will eumeister A TT ACHMENTS Ordinance #8 -Section 7.03 (containing amendment language) . ) Ordinance #235 -Section 4 (containing amendment language) Minutes of March 26, 2002 EDA Meeting Minutes of April 9, 2002 Planning Commission Meeting -. Amend Ordinance 8 & 235 Page 4 Special Uses (Ordinance 8 - Section 7.03) SC Shopping Center: Car Wash after a minimum 25,000 sq. ft. of retail floor space is constructed Drive-in businesses or businesses with a drive-thru window. (8ZZ, 3-15-88) Liquor, dancing tavern or live entertainment. Liquor Licenses (8L,7-21-81) Off-sale liquor Stores Outdoor display, sales or storage during operating hours only Service station after minimum 25,000 sq. ft. of retail floor space is constructed Veterinary clinic or pet hospital with no outside pens GB General Business District: Adult Use Businesses as defined in Ordinance # 222 and as amended. (8NNN, 7-17-90; 8XXXX, 4-15-97) Advertising Signs (8JJJ,5-16-89) Drive-in businesses or businesses with a drive-thru window. (8WW 10-6-87) Liquor License (8L,7-21-81) Off-sale Liquor Stores Outdoor display, storage and sales I Pawnbrokers as defined in Ordinance # 104. (8CCCC, 5-03-94) Precious Metal Dealers as defined in Ordinance # 104. (8CCCC, 5-03-94) Public utility structures Repair garage (8WW, 10-06-87) Secondhand Goods Dealers as defined in Ordinance # 104. (8CCCC, 5-03-94) Used vehicle sales (8WW, 10-06-87) Note: (Underlining is proposed amendment) , Amend Ordinance 8 & 235 , Page 5 Ordinance 235 (excerpt) Note: (Underlining is proposed amendment) Section 4. Intoxicatine Liquor Licenses. The City Council may grant the following types of intoxicating liquor licenses: I) "On-sale" licenses may be issued only to hotels, clubs, and restaurants. A license shall be issued only in conjunction with the serving of food and which has facilities for serving at least one hundred (100) guests at one time. 2) "On-sale wine" licenses may be issued to restaurants for the sale of wine not exceeding fourteen (14) percent alcohol by volume and for consumption on the licensed premises only in conjunction with the sale of food. \ 3) "Off-sale" licenses may be issued only to exclusive liquor stores and shall permit "off- / sales" of intoxicating liquor and non-intoxicating liquor. As an incident to these sales, ice, soft drinks and all forms of tobacco may also be sold. The City shall issue a limited number of "Off-sale licenses based on population. The number of shall be determined based on one for each 6.000 residents. based on current estimated population. 4) "Sunday sales" licenses may be issued only to a hotel or restaurant to which an "on-sale" license has been issued. No Sunday sales license is needed for "on-sale wine" licensees. Except in the case of "on-sale wine" licensees, no Sunday sales of intoxicating liquor shall be made without a license for Sunday sales. 5) A "consumption and display permit" may be issued to a bottle club which complies with the requirements of Minnesota Statute 340A.414 and which has obtained a permit from the Commissioner of Public Safety. No bottle club may operate in the City without first obtaining a permit from the City. -~ . - /r~, d II ...... /It ~~y CITY rifANDOVER. . . . ., . , - ". . . AMeeting oftlie .AndovefEconomic Development AuthoriWwas caIledto order by President Mike . Gamache, March 26, 2002, 6:34 p.m., at the Andover City Hall; 1685, Crosstown Boulevard NW, . Andover, Minnesota. . '. ~'.,-' President Mike Gamache;CommissionersDori Jacobson,Mike . Knight, KenOrttel, Julie Trude; Voting resident member Robert ' Nowak:; and Advisor to theEDA Edward Shultz, Voting resident memberTerri Hokanson;andAdvisorto the EDA Fred Larson. ' .. . . . ExecutiveDirector, John Erar Will Neumeister, CommunityDevelopmentDirector . Others Off-Sale Liquor Store Development ", -. " Executive Director Erarstateclat the March 6, 2002 'EDA m~eting, the issue ~f off-sale liquor store'restrictions was discussed. Direction was given that staff prepare Information for another ' discussjonestablishingcriteriit for issuanceofnev.:off-saleliquor licenses, including the . minimum valuationandlor architecturaland building construction standards; limitlicenses, to six . in the City; issuance of off-sale licenses requires approval of a Special Use Pem1it (SUP) in the Shopping Center (SC), and General Business CGB) zoning districts, · Mr. Erarindicated staffhad soughtoufinformation regardingthecostofcollstructio~for . commercial buildings. He stated staff estimated that the typeofconstiuction which would include a free standing liquor store could cost anywherdrom$60to$100 per squarefoot' . ' " dejJendingonthe cost ofIand, the amount of brickwork on the exterior,andthe tyPe/quality of finishes on theinside..'Basedontheb~ilding permitval~ation from 1996,.thecost of .' ',..,. ,.',. .'. . coI1struction fo~ the G-VyiII Liquo~sonRouridLak:e'Boulevai-d was $906;165. Hestatedthe. building was 15,700 'square feet in size. He noted a typical tenant space in a shopping center, could be expected to be . about 3;000 to 4;000 squardeet., The dollar vahie9fconstruction would J be a combination of the costs of the shell construction andtheteriant finish~s that were 'uiied, and . could be expected to falLsorriewherein the s~e range as pieviouslyexplained. .. . .' -,- '. . -~ .'- MLErar stated the only city that staff,s~eyed that hac! 'minimum valuation .cri teria was . Chanhassen, . They had established a minimum building valuationof$100;OOO. He stated that . was far below t~e cost of the G- Will Liquors and did not provide any gludancein establishing . -5-:;- '. . 7t;f; ~ II ()f(JK?;/ , / Andover Economic Development Authority Meeting Minutes - March 26, 2002 Page 2 what the minimum building valuation should be. He indicated without specific standards being established in the Zoning Code, there would be a limited level of control over their architectural qualities and construction standards. Mr. Erar stated staff had prepared and attached a draft set of performance standards for liquor stores that would need to be adopted as a part of the Zoning Code to achieve the higher level of architectural design expected of all off-sale liquor stores. With respect to limiting licenses, he stated direction had been previously given that Andover move towards setting a maximum of six off-sale liquor licenses (citywide) at the present time. With respect to licenses only in Shopping Center (SC) and General Business (GB) Zoning Districts, he stated direction was previously given that licenses would be only issued in the Shopping Center (SC) and General Business (GB) Zoning Districts. He requested the EDA discuss the valuation information and determine whether performance standards establishing the minimum valuation and/or architectural standards for new off-saJe)iquor stores should be prepared. He also asked the EDA to authorize staff to prepare City-Sode amendment(s) to establish the items-be-previously noted as criteria for obtaining a new off-sale liquor license. ./ Commissioner Jacobson suggested rooking into the possibility of a municipal liquor operation. Commissioner Trude stated she was not sure they were that profitable. Mr. Erar stated municipal liquor stores. were very profitable for the Cities that had them. In this case, if the City wanted a municipal liquor store, they would need to adopt an Ordinance forbidding private liquor stores. Commissioner Trude asked if a municipal store would pay property taxes. Mr. Erar replied they would pay taxes in some form. Commissioner Orttel stated in some places municipal liquor stores had been a good operation and in some places it had not been. He expressed concern that the government would be in competition with the private sector. Commissioner Knight pointed out that if these liquor stores were located as proposed, they would be in very close proximity. Commissioner Trude asked if the Hamilton site was limited due to its proximity to the schools. Mr. Erar replied that would need to be researched. "- Commissioner Trude suggested this issue be put on cable TV. , / President Gamache stated he did not have a problem with them being in the same area, as long as they were aware of what the City's criteria was. Mr. Erar stated they had discussed radius issues at the March 6, 2002 meeting. . -l- . - ?t!i;1uh (f . / Andover Economic Development Authority Meeting Minutes - March 26, 2002 Page 3 Commissioner Jacobson stated this issue should be discussed at a Council meeting. Mr. Erar replied the Planning and Zoning Commission would be advised of what the EDA discussed; this was all background information. He stated at this point, they were not making decisions. The Planning and Zoning Commission would have independent review of this and make their suggestions. Commissioner Orttel stated ifthe Planning and Zoning Conunission had a problem with this, they could have a Deed restriction; this would not be an Ordinance correction. Voting Resident Nowak stated the EDA should make reconunendations. He asked if there were any other performance standards consistent with what the EDA was doing at Andover Station to make it consistent with that area as well. Commissioner Trude stated they could have different types ofIiquor stores within the City also-:-- . (i.e. one thaTsells quality wine and one that sells other types ofIiquor). ---,. Voting Resident Nowak suggested the EDA set some type of a building standard for liquor / stores. Community Development Director Neumeister stated the City Attorney had indicated the Cities by law, where allowed a great deal of discretion in setting a liquor license, including a dollar valuation or a square foot minimum. He indicated they should deal with the existing ones by grand fathering them in, but if the existing ones wanted to upgrade, they would need to upgrade to the current standards. Conm1issioner Orttel stated he would rather value it on a square foot minimum. Mr. Erar stated the city could adopt the same design standards that they applied to Andover Station. Commissioner K11ight stated they would need to also look at the signage. Commissioner Orttel stated the Art Conunittee did a very good job, and he did not have a problem with allowing them to make these types of decisions. Mr. Erar stated with respect to the EDA property, anything that was constructed would be brought to their attention. Commissioner Jacobson asked what the Planning Conunission would consider. Mr. Erar stated they would consider the criteria considered to be important by the EDA. \ , j Commissioner Knight asked if this would require any police supervision beyond normal. Mr. Erar stated there would be no additional enforcement action. Commissioner Jacobson stated he would like the Planning Commission to really think this over and not just rely on the EDA's recommendations. -7- Regular Andover Planning and Zoning Commission Meeting Unapproved Minutes -April 9, 2002 Page 12 Chairman Squires stated if they had the two options ofR-4 or M-l and Mr. Harris was in .. the process of development there might be an opportunity to coordinate that. Mr. Bednarz stated they would have a public hearing for the rezoning as a separate item. Motion by Daninger, seconded by Hedin, to close the public hearing at 8:29 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Commissioner Daninger stated that from the workshop, one of the things they wanted to see was the chart and he agreed with staffs recommendation. He stated the consultant gave two recommendations and it appeared that they picked one. Commissioner Gamache asked if it was brought up that there might be other areas in the City that were not identified and they might want to look at. Mr. Neumeister stated he was referring to the rural business. He stated the consensus of the staff was that as those areas mature and develop, there could be a comprehensive plan amendment and then ultimately a rezoning to the proper category at that time. Mr. Bednarz stated that when they look at the areas that are undeveloped now and potentially could have a commercial site in the future, it is a question of timing as to when those areas are identified. At this point, the staff position was that tliere was some pretty large undefined, undeveloped land and the transportation system and future improvements are a question as well as how roads would be brought to these areas. It is Staffs opinion that it is too early to put designations out there in an undefined rural area. , The Chairman asked that staff bring back the land use and zoning changes for the May 14th Planning Commission meeting. ~ PUBLIC HEARING: CONSIDER AMENDING ORDINANCE 8. THE PROPOSED AMENDMENT WOULD ADD OFF-SALE LIQUOR STORES AS A SPECIAL USE TO SECTION 7.03 OF ORDINANCE 8 AND ESTABLISH CRITERIA THAT WOULD ESTABLISH THE NUMBER OF LIQUOR LICENSES ALLOWED IN THE CITY, THE ZONING DISTRICTS THAT OFF-SALE LIQUOR STORES WOULD BE ALLOWED TO LOCATE IN, AND ESTABLISH PERFORMANCE STANDARDS FOR THE MINIMUM SIZE AND VALUATION FOR THIS TYPE OF USE. Mr. Neumeister explained that the EDA discussed the issue of off-sale liquor licenses. Direction was given for the staff to prepare information for the Planning Commission to discuss establishing criteria for issuance of new off-sale liquor licenses. Mr. Neumeister stated there was some research done by the City Clerk that showed other cities and how they regulated it. He stated some cities regulate it by so many licenses per many thousands of residents. Other cities set up a radius restriction. He stated each city has a little different approach as to how they are handling this and it is not regulated. Mr. Neumeister stated that the there were five criteria being proposed for the off-sale . liquor license. The first criteria was a minimum size of a liquor store for a tenant space , Regular Andover Planning and Zoning Commission Meeting Unapproved Minutes -April 9, 2002 Page 13 I in a retail shopping center should be 3,000 square feet. The second criteria was a minimum size of a liquor store for a freestanding building should be 15,000 square feet. The third criteria was the minimum per square foot valuation of the shell and interior finished for either a tenant in a multi-tenant building or a free-standing building shall be no less that $57 per square foot. The fourth criteria was the architectural quality and materials for these buildings shall adhere to five standards. Mr. Neumeister read the standards and the fifth criteria was signs may not be attached to or painted on windows with the exception of open hours signage. Chairman Squires stated the number oflicenses would be a change to Ordinance 235. He asked where the six came from. Mr. Neumeister stated it was basically some general conversation that the City had two liquor stores already and two more going in to the WDE site and the Andover Station site would still allow two more in the future. Commissioner Greenwald stated there were a couple of statements he needed some clarification on from the EDA meeting. He stated Councilmember Orttel stated, "if the Planning Commission had a problem with this, they could have a deed restriction, this would not be an ordinance correction." He stated a response shortly after that was in regard to the dollar valuation of square foot minimum. He noted that the only city surveyed that had that was Chanhassen, which has so many liquor stores and super markets and he felt that was not a good comparison to Andover. He stated Mr. Neumeister's statement was "City Attorney had indicated the cities by law were allowed a great deal of discretion on setting their liquor license including the dollar valuation or / square foot minimum. He indicated that they should deal with existing ones by grand fathering them in but if the existing ones wanted to upgrade they would need to upgrade their current standards." He asked if an addition would cause a need to upgrade? Mr. Neumeister responded "Yes it would". Commissioner Greenwald stated that later on Councilmember Jacobson stated and he agreed with this "he would like the Planning and Zoning Commission to really think this over and not just rely on the EDA's recommendation." Commissioner Greenwald stated he was not at this meeting and asked what the thinking was at that point. Mr. Neumeister stated recalled that the EDA wanted to know from the Planning Commission if this was the right tact to take, if they were or were not in agreement with setting a valuation, setting minimums, the numbers. And, they did not want their discussion to taint the Planning Commission's discussion. Commissioner Greenwald stated he would like to see a lot more into this before they make any specific changes in valuation, numbers or anything. Chairman Squires asked what more he would like to see regarding this and if he would want more study. Commissioner Greenwald stated according to the EDA the only city that had a minimum valuation was Chanhassen and in his opinion, it was not a good comparison to Andover. , Regular Andover Planning and Zoning Commission Meeting Unapproved Minutes -April 9, 2002 Page 14 , Commissioner Greenwald asked the reason this was brought to the table. Commissioner Kirchoff stated there was not a limit to the number of liquor stores there could be in the City. Mr. Neumeister confirmed this. Commissioner Hedin stated that out of the three points, he had a problem with the first two. He stated they addressed any problems they had nicely. He stated he was against limiting the number ofliquor stores in the City. He stated they should let the market decide how many Andover can support. Commissioner Gamache asked if they want to pigeonhole themselves into a number like six or seven. He noted that as the community grows, when they have six, the market may bear eight liquor stores fifteen years from now. Then they would be back trying to expand it again. Commissioner Hedin stated they were creating a monopoly for the two they already have and the one going into Andover Station. He stated they should not make any changes at this time. Commissioner Daninger asked if they had any other specific business that they put those - types of restrictions on, not the limit because he stated supply equals demand. He stated there were reasons to limit it so there would not potentially be a liquor store everywhere. He stated his question was if there are other specific retail stores they had done this to , j beside liquor stores. Mr. Neumeister stated there were none as far as he knew. Chairman Squires stated he did not see the rationale for imposing different building construction standards on liquor stores versus other businesses. He stated he did support the limit on the number of licenses for liquor stores. He stated it was very common for cities to impose limitations on the number to be able to control them. He stated that by having a number they avoid the situation of being unpleasantly surprised by what happens when there is no number. Commissioner Falk stated he agreed with that. He would like to see a number there to combat the problem and head it off as much as possible in the future. Commissioner Daninger asked how many. Chairman Squires stated they should start with six. Commissioner Hedin suggested they establish a license based on the population instead of a number. Commissioner Gamache stated he thought that made sense. He stated by doing it this way, it would not need to be looked at again in the future, the number would increase with the number in population. Commissioner Greenwald stated they could also do this by a radius restriction, which would really restrict it. Commissioner Hedin stated that they could see a liquor store on ~ Regular Andover Planning and Zoning Commission Meeting Unapproved Minutes -April 9, 2002 Page 15 one comer and a specialty wine store on another comer. Commissioner Greenwald stated that was why he was against the minimum requirements. Commissioner Kirchoff asked what the cost of a liquor license was per year. Mr. Neumeister stated the cost was $200.00 per year. Commissioner Daninger stated he wanted to make sure there was enough room for growth and allow for them to be able to reevaluate or adjust it in the future. Chairman Squires stated it was also important not to be surprised. Commissioner Greenwald stated he was in agreement with Commissioner Daninger, that this should be based on the number of people. Commissioner Kirchoff asked if there was a limit or a size restriction on any other business. Mr. Bednarz stated that there was none specifically. He did not believe there was a specific standard for a minimum size for a commercial building. Chairman Squires asked if off-sale liquor was only allowed in the SC and GB zones now or was it a recommendation staff was making. Mr. Neumeister stated it was only a recommendation and there was no distinction between off-sale and on-sale in the ordinance. Chairman Squires proposed they adopt a standard that would grant one license per six thousand residents based on the most recent census, that they accept staffs , recommendation to make off-sale establishments special uses in the SC and GB zones, but that they not go with the recommendation to have special valuation or architectural standards that apply only to liquor stores. Commissioner Greenwald asked if the most recent census meant every ten years. Chairman Squires stated he would change this to current population. Chairman Squires asked if there was a way to calculate the current population between that period. Mr. Bednarz stated there was. Commissioner Hedin stated he was still against the limit on the number. Commissioner Greenwald stated he was against this also. Commissioner Hedin stated he was against the number, either population or strict number, and was also against limiting it just to the SC and GB zones. He stated the Council had a lot of power through the special use permit to determine weather they want the liquor stores or not. Commissioner Hedin asked why they needed to put a limit on the number when the City Attorney stated that there was not a problem if they had one more. Chairman Squires stated they could rely on the opinion of the City Attorney but it was not a legal opinion, it was the opinion of one person. Regular Andover Planning and Zoning Commission Meeting Unapproved Minutes -April 9, 2002 Page 16 , Commissioner Gamache stated that if they do not limit it, they couldn't turn down a liquor license for no reason. Commissioner Hedin stated that through the special use permit process, they would not get ten applications at one time. If they would get up to five or six, then they could revisit this if they felt there was a need for more in the City. Commissioner Falk asked why not do this now instead of coming to that point. Commissioner Hedin asked why the City should limit it to five or six places now if someone has a good place to put one in the future. Commissioner Gamache stated they could always change that number later, but if they do not have that number now, they open themselves up to a liquor store on every comer. The City Council does not have grounds to deny the special use permit just because they feel they have too many liquor stores in the City already; that is not grounds to deny the permit. . Commissioner Greenwald asked if they were allowed to do a municipal liquor license in the City at this time. Mr. Neumeister stated there was some discussion regarding this but he did not recall what that was. Commissioner Hedin stated he believed that if they had a municipal liquor store, the City would have to outlaw all other liquor stores. Chairman Squires stated he would like staff to propose architectural standards that uniformly apply to all businesses. Mr. Neumeister stated that they could do that and they " already have it, but it is worded in the negative way. , Commissioner Hedin asked if they already had this, why would they need a duplicate copy in that part of the ordinance. Mr. Neumeister stated they have it in the purpose statement of visual standards 8.20. Commissioner Hedin stated this did not only apply to liquor stores, this applied to all businesses. Chairman Squires stated his proposal again. Commissioner Falk asked where Chairman Squires came up with the number of 6,000. Chairman Squires stated it is between the Blaine and Ham Lake numbers. Commissioner Greenwald stated he would rather see fifty citizen fighting a special use permit for another liquor store because a citizen has a voice and they are taking the voice away. He stated that is not right and is why he did not think there should be a limit at all on the number based upon residence. Chairman Squires asked how many commissioners supported the proposal, four agreed, three disagreed. Commissioner Daninger stated this discussion should give guidance to the City Council to explore ideas and the Commission has done its job. -. (jj) '-. CITY OF ANDOVER <.j 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Sunshine Park Facilities - Public Facility Use Complaints DATE: May 7, 2002 INTRODUCTION The Council is in receipt of an internal administrative review in response to complaints that have been submitted against Park and Recreation Commissioners Al Grabowski and Dave Blackstad. Both Commission members have been formally notified of the allegations submitted and provided with information as to their rights under state statute. DISCUSSION / The Council will need to determine the following: 1. Council, by a majority vote, may determine whether the complaint allegations are serious enough to warrant further review by the governing body. 2. If the allegations are determined by the Council to warrant further review, the Council will need to hold a closed Executive Session to consider the allegations. The City Attorney has indicated that as the appointment of Commission Members are subject to the "authority" of the Council, the Council must hold an Executive Session for "preliminary consideration of allegations or charges against an individual subject to its authority"l to investigate, interview parties, discuss and deliberate the facts as they believe them to be and make a final determination with the following exceptions. - the subject(s) of the complaint are legally entitled to be notified in writing of their right to request that the matter be discussed in open session and the Council must comply with the request for an open meeting (both individuals have been notified of their rights under state law). 1 Minnesota Statutes, Chapter 13D.05, Subd. 2, (b). Copy is attached. < / - If the members conclude that discipline of any nature may be warranted as a result of the allegations, further meetings or hearings related to that conclusion is reached must be open. ACTION REOUIRED Council determination as to items (I) and (2) as described in this staff report. Cc: Commissioner Al Grabowski Commissioner Dave Blacksted Complainants - , / Minnesota Statutes 2001, 13D.05 http://www.revisor.1eg.state.mn.us/stats!13D/05.html Minnesota Statutes 2001. Table of Chapters Table of contents for Chapter 13D 130.05 Meetings having data classified as not public. Subdivision 1. General principles. (a) Except as provided in this chapter, meetings may not be closed to discuss data that are not public data. (b) Data that are not public data may be discussed at a meeting subject to this chapter without liability or penalty, if the disclosure relates to a matter within the scope of the public body's authority and is reasonably necessary to conduct the business or agenda item before the public body. (c) Data discussed at an open meeting retain the data's original classification; however, a record of the meeting, regardless of form, shall be public. Subd. 2. When meeting must be closed. (a) Any portion of a meeting must be closed if expressly required by other law or if the following types of data are discussed: (1) data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults; (2) active investigative data as defined in section 13.82, subdivision 5, or internal affairs data relating to allegations / of law enforcement personnel misconduct collected or created by a state agency, statewide system, or political subdivision; or (3) educational data, health data, medical data, welfare data, or mental health data that are not public data under section 13.32, 13.3805, subdivision 1, 13.384, or 13.46, subdivision 2 or 7. (b) A public body shall close one or more meetings for preliminary consideration of allegations or charges against an individual subject to its authority. If the members conclude that discipline of any nature may be warranted as a result of those specific charges or allegations, further meetings or hearings relating to those specific charges or allegations held after that conclusion is reached must be open. A meeting must also be open at the request of the individual who is the subject of the meeting. Subd. 3. What meetings may be closed. (a) A public body may close a meeting to evaluate the performance of an individual who is subject to its authority. The public body shall identify the individual to be evaluated prior to closing a meeting. At its next open meeting, the public body shall summarize its conclusions regarding the evaluation. A meeting must be open at the request of the individual who is the subject of the meeting. (b) Meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client / lof2 4/29/2002 8:46 AM GJ CITY OF ANDOVER .' 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Amend Ordinance 209B- Providing for Council Salaries DATE: May 7, 2002 INTRODUCTION A Council salary survey of similar communities conducted by the Association of Metropolitan Municipalities (AMM) suggests that Mayor and Council salaries should be adjusted to maintain parity within the metropolitan area. DISCUSSION The last CoUncil salary increase took effect on October 9, 1998. In 1998, the Mayor received / $4,200 annually and the Council received $3,600 annually. These were the salaries for the past 12 years before the change took effect in 1999 that raised the Mayor's annual salary to $7,800 and Council salaries to $6,650 annually. Information received from a survey conducted by the AMM indicates that the average salary for Mayor in communities above 20,000 without the inclusion of Minneapolis and St. Paul is $9,500 per year. Taking into account the number of meetings held by Council, this salary could be increased further due to the number of meetings held per month, the amount of time the Mayor is obligated to commit to fulfill his responsibilities, as well as the fact that growth oriented cites in the survey are above the salary mean of $9,500. At $9,500, this represents a $1,700 annual increase or $141.67 monthly increase for this elected position which is currently compensated at $7,800 per year. For Council positions in cities above 20,000 again without Minneapolis and St. Paul, the average annual salary is indicated at slightly above $7,100 per year. However, upon closer review, cities that are either growth oriented communities and cities that meet more than twice a month compensate their Council members at a higher rate, suggesting that an annual salary of $7,500 a year could be justified given the amount oftime required to fulfill Council-related obligations. At $7,500 per year, this represents an $850 annual increase or a monthly increase of $70.83 in the current annual salary of $6,650 per year. / BUDGET IMPACT ~ ~ Pursuant to state statute, changes in Mayor and Council salaries will not take effect until after the next City elections with an effective date of January 1,2003. If adopted, the 2003 Budget will reflect the additional funding necessary to financially support these changes. ACTION REOUIRED Council adoption of Ordinance 209A amending the annual salaries of Mayor and Council effective January 1,2003. R''P'if~:tt~ ohn Erar , \ , / -. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 209B AN ORDINANCE AMENDING ORDINANCE NUMBER 209 PROVIDING FOR THE SALARIES OF THE MAYOR AND COUNCIL MEMBERS OF THE CITY OF ANDOVER, MINNESOTA The City Council of the City of Andover hereby ordains as follows: Ordinance number 209 is hereby amended as follows: Section 1. Salary of Mavor. The salary of the Mayor of the City of Andover shall be $7,800 $9,500 annually. Section 2. Salary of Council Members. The salary of the Council Members of the City of Andover shall be $6,650 $7,500 annually. Section 3. Effective Date , The salaries established in this ordinance shall become effective on January 1 st, 2003. Adopted by the City Council of the City of Andover on this 7th day of May 2002. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk Michael Gamache, Mayor \ '. / m'38t1d 66cHSc!S9 ~!:60 c00c S! ~dtl - . . > "t:l~'o0',.., 9"'~en,<~en~;> N:l:.. c. ~ @...,::r- ('b~.;~~('Qg-a n 01:: '" c ('> 9 ...., NOCO"t:lIll'OO C. en ~ a '8 ~ Q ~ .-3ft ~. 8 o ;:l _. ~ Vle,o::::;:;::::ro .. ~~grolll o~ :=- ~ ::to 0 g a.. _. (] ""1 "'"i") (") 5. Vl '=" 0 ~ ~ 2. 0- r') .... - :oJ < /-L s. , ro ~::l 0 '<roC1lOcO .. C1l n C1l ::;- (t) _. 0 0 =1... "0 _. .", .. ET .... ., '" ;::'g-ClI 5" 0 nl p..:=-; -. c.::J .... _ _ III ~ ~~ SN ~ ('II ~:;;;:t-JI g go = ~. o Vl -. (") a.s ~ Vl _. 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WWW.Cl.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator Will Neumeister, Community Development Director ~ FROM: Courtney Bednarz, City PI~ SUBJECT: PUBLIC HEARING: Approve Vacation of Utility, Drainage Easement/l3885 Ivywood St.(Betsy Hoffman) - Planning DATE: March 21, 2002 INTRODUCTION The City Council is asked to hold a public hearing to vacate a portion of the rear yard easement for Betsy Hoffman to allow sufficient space to locate an underground swimming pool. , DISCUSSION A large drainage and utility easement in the rear yard of the subject property was established to cover a drainage area at the rear of the subject property. The limits ofthese easements are typically established at or above the 100 year flood elevation. In this case an easement was established in a straight line across two properties to cover a small portion of wetland that encroaches on the properties (see attached grading plan). The result was a fairly excessive easement. The dotted line on the grading plan denotes the limits ofthelOO year flood area. The surveyor has established a new easement line using the 866 contour which ranges from ten to forty feet away from the edge ofthe 100 year flood area. The proposed easement line will provide sufficient space to contain drainage and prevent flooding of structures on the property. ACTION REOUIRED The Council is asked to approve or deny the proposed vacation of easement. I -. Attachments Property Survey Grading Plan Resolution Exhibit A - legal description Respectfully submitted, S~ Cc: Betsy Hoffman 13885 Ivywood Street NW / / -2- HY-LAND SURVEYING INVOICE N<?,4J349 F. B. NO. zu' LANO SURVEYORS SCALE." . 'i5&>.2.Pl'OPOlod Top 01 Block o Deno'" Iron Monument fflJ:1. Proposed GarllQ' Floor a Denot.. Wood Hub Set 784S Brooklyn mYd. Brooklyn Porle. Minnesota 55<<5 For Excavation Only P,7Z.2,. Propo.ed LowOI' Floor ~1984 .000.0 DonoI.. E.I~II~ Eleva1ion Typo 01 Bul1dl~ - .iJUlIIJJm ~ o Denot.. PropoHd Elevation 'ru t \ 13"-~e",,,.,,\+ ~ DonolOl Sur lace Drainage Loo\L.,o.j- \V'\...~ No~.l\".~ \1 CD.,"'Ill"...... GONYEA HOMES ~ ( o.Q- L,,+ 2- CoVV'le.V' o~ lJ-I- 2- \j~(,"IJT II Jl-1 i' ! \ rn- , ! : , Lv I I , I I \/r./l11rr V h v'ti;, I /' 8>'-0 : r-'- I - '..... / ~'-.!.s.o 'i-o .,. 8) 4.'" / ~c "--- "$8 ... V ..~ }-" ..r" lot 2, Block 2, /VO WOOOLANO CREEK 3RO ADOITION 00 S-,. Tho onIy_ "-.. honl piela 01_ or In_Ion pnMdod by N.,V cIIont. I hertby' cer't If)' that tM. .urv.y .... pr.red by .. or l.nHr ~~~I .., dtnct "Nil lon, tnd that I _ . .,ly "glltlrld Lwd Surveyor \rider the l.... of the Itlte of "'......lotS. SIpod s..-by"""'~doyof ADril 11 95 Millon E. Hyland. Minn. Reg. No. 20262 Qe", , P>- ,\ Z6, 200,"- -.3- I \' r; ~I I \ / I ~/ - '. \ \ ". .-,-.. ~/, . '.. ; \ '. . . LEGEND . . . . . . '. '. -'....-..."... ..880----.........:.. DENOTES EXISTING CONTOURS , --874-- DENOTES PROPOSED CONTOURS 3 ~rj:? :< J DENOTES EXISTING ELEVATIONS ~ DENOTES PROPOSED ELEVATIONS \~ .... DENOTES PROPOSED DRAINAGE 0.77% DENOTE~~ER CENT OF GRADE ->--.)00.--.> - DENOTES PROPOSED STORM SEWER. ..................M . DENOTES POND CONNECTION BY PIPE DENOTES OPEN DITCH 38 -------- ................... DENOTES 100 YEAR FLOOD DENOTES POND -- -- ~/=c9 -~- ---Z4 . --- I S8?044-',S"W . / I / I IYJe-90o..../ C/.2FEK B"'1PTisr CHURCH .' _.....~."__.:...._:~.,..__:J....~~->.........:..,,. 3 I -if - CITY OF ANDOVER / COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION GRANTING THE V ACA TION OF EASEMENT REQUEST OF BETSY HOFFMAN TO VACATE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT OF LOT 2, BLOCK 2, WOODLAND CREEK 3RD ADDITION, 13885 IVYWOOD STREET NW (PIN 33-32-24-23-0015). WHEREAS, Betsy Hoffman has requested to vacate a portion of a drainage and utility easement located on Lot 2, Block 2, Woodland Creek 3rd Addition, legally described on Exhibit A dated April 25, 2002 and stamped as received by the City of Andover April 26, 2002, and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested subject to the following condition: , / I) That the request is subject to a sunset clause. If the City Council determines that no significant progress has been made within the first twelve months from the approval date the resolution shall be null and void. 2) Subject to verification of any private utilities within the easement are to be vacated. Adopted by the City Council of the City of Andover on this _ day of 2002. CITY OF ANDOVER ATTEST Michael R. Gamache, Mayor Victoria V olk, City Clerk . / -!;- HY-LAND SURVEYING, P.A. EXHIBIT A LAND SURVEYORS INVOICE NO. ~:J7 0 r , / 8700 Jt.ffa. ....., Higlnray F.B. ~. Onea. ..Inn.....ta 55369 SCALE ,'. SO' N (763)493-5761 ~ Iacotall ... 01 SactIan _ g,uru t'y ors Cltrrtifindt' T_tp _ R...ge _ E NOTE: PROPERTY CORNERS SET BY DEVElOPERS SURVEYOR DRAINAGE AND UTILITY EASEMENT TO BE VACATED That part of the Drainage and Utility Easement on Lot 2, Block 2, WOODLAND CREEK THIRD ADDITION, according to the , recorded plat thereof, lying northeasterly of a line drawn / from a point on the northwesterly line of said lot distant 73.00 feet southwesterly of the most northerly corner of said lot to a point on the southeasterly line of said lot distant 72.00 feet southwesterly of the northeast corner of said lot and lying southwesterly of a line drawn from a point on the northwesterly line of said lot distant 46.00 feet southwesterly of the most northerly corner of said lot to a point on the southeasterly line of said lot distant 18.00 feet southwesterly of the northeast corner of said lot and lying northwesterly of the southeasterly 5 feet thereof and lying southeasterly of the northwesterly 5 feet thereof. RECEIVED APR 2 6 2002 CITY OF ANDOVER Tho tfty - _ on ..... I'Iato III _ '" "'__ pr'DOoIdN ~ dloIlt. /' / , I h.ob)' -u!y till>! Ill. ourwy _ "'--' 1>)' _ or ....- ' , ~. /. // . m)' d1ract ~. and IbGt I am a duly ~ UInd . //:. ..... l., / , ~FW)lllr U"~ Ill. law III llIo Stat. at .....-... SIgned / /", .~.', (::/;r:7;~ /" ~ "- -~-,. ,., <' " ) SuNll)l8d by U8 thl. 25th da)' af Aoril .2002 UDton E. Hjland, Ulnn. Reg. No.. 20262 -{;.- City of Andover Rural Reserve Study Areas lA, I 2020 MUSA Boundary Sewer Staging CJ 2000-2005 D 2005-2010 , / D 2010-2015 D 2015-2020 _ Scenario One (1,003 Acres) N w-<r. _ Scenario Two (1,026 Acres) _ Gray Area . -/6- CITY OF ANDOVER @ , 1685 CROSSTOWN BOULEY ARD N. W. . ANDOYER, MINNESOTA 55304 . (763) 755-5 I 00 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Will Neumeister, Director of Community Development at/V-.- SUBJECT: Acknowledge Rural Reserve "Open House" Meeting Schedule DATE: May 7, 2002 INTRODUCTION Purpose of the "Open House" meetings-- As a part of the approval process for the Comprehensive Plan, the City and Metropolitan Council reached an agreement to study and consider preserving a rural reserve area of at least 1000 buildable acres in the City of Andover for future (year 2020) urban development. A study of the rural areas of the City is being undertaken and expected to take 18 months to complete. Staff is now preparing to move ahead with the first step in the process and would like Council to be aware of the information being presented, the desired outcome of this first series of meetings, and the dates that have been tentatively scheduled. j DISCUSSION 1000 Acre Rural Reserve "Open House" Meetin!!:s (step 1) - The purpose of this step is base information dissemination and also to gather input from property owners regarding the Rural Reserve Areas. Staff intends to conduct an "open house" meeting where the property owners could have answers to questions regarding the rural reserve study, including: . Implications of not being included in the rural reserve study area (i.e. utilities will not be extended in the foreseeable future). . Existing physical constraints, resources to be preserved, such as wetlands, flood plain areas, areas with organic soils. Maps of these constraints will be available for viewing. . Estimated net buildable acres of the study areas. . Timing of the rural reserve study. . Current Phasing Plan for extension of public utilities (from current Comprehensive Plan). . Sewer line location and planned capacity analysis for the areas. . Explain the Green Acres Program . Explain the Agricultural Preserves Program. . Explain the current zoning classification system. Rural Reserve Meetings Page 2 Desired outcome of the meetings: / Staff will describe the potential implications of the study on the rural reserve areas. . . The property owner would have a better idea of how a decision (by the City Council) will be reached regarding the designation of rural reserve areas. . The property owner/resident gets a chance to express their opinion regarding the rural reserve designation process. Grev Areas Over the past few months, staff has talked with a number of property owners outside of the study area that are curious about what is being discussed and would like to be informed when actions are being taken. The areas that are being studied originally started with two principal areas. Due to the interest shown by these property owners, staff would like Council to provide direction whether the property owners that are in the gray area should also be included in these discussions. Tentative "Open House" Dates for Property Owners Location Notices Sent Meeting Night 10th Ma 220d 17th Ma 30th / 24th June 5th ACTION REOUIRED Staff would like direction from Council whether the areas identified as gray area should be invited to an "Open House" regarding the rural reserve study. Attached are the names of the owners in each of these areas. Also attached is a sample of some of the written information that staff would be distributing to the people that would attend these "Open House" meetings. Respectfully submitted, ~~1ir~~ Will Neumeister Attachments: . Rural reserve work plan . Property owners list for areas . Sample of handout information for "Open House" . Resolution #177-01 - establishing the rural reserve study areas. / ~ Rural Reserve Study Page 3 "Sample" Handout Information for Rural Reserve Study "Open House" (Background, Purpose, and Process) . What prompted the rural reserve study? As a part of the approval process for the Comprehensive Plan, the City and Metropolitan Council reached an agreement to study and consider preserving a rural reserve area of at least 1000 buildable acres in the City of Andover for urban development. A study of the rural areas ofthe City is being undertaken and expected to take 18 months to complete. This study would determine whether a given rural area would be established for preservation until it's ready to be urbanized, or not preserved, and allow the area to be subdivided. . What role does Metropolitan Council play in the rural reserve study? In the fall of2001, the Metropolitan Council indicated that they would approve the City of Andover Comprehensive plan if the City agreed to study a rural reserve area of at least 1000 buildable acres in the City of Andover. The City is now undertaking the required study. . What is the purpose of the "Open House"? The City Staff will attempt to explain the benefits/detriments of being included in the study area. The staffwill attempt to explain the growth management policies that have been put into effect within the community and the agreement with Metropolitan Council to study these rural areas. There will also be an opportunity to gather feedback from property owners and to answer questions. . What is the staff's role in this? Staff is the facilitator and will explain the process, carry out the administrative planning and infrastructure analysis work involved in the rural reserve study. In the event changes in the Comprehensive Plan are needed, then staff will prepare and process (based on direction from City Council) the amendments for City Council and Metropolitan Council approval. . What is the purpose of establishing a rural reserve area? The Metropolitan Council has required the City to designate at least 1000 buildable acres for future residential growth beyond the 2020 Metropolitan Urban Service Boundary. . Are there benefits to implementing a growth management strategy such as a rural reserve area? Areas for current residential growth have been identified within the 2020 MUSA Boundary. Development will continue to be focused within the MUSA boundary and guided by the five-year growth stages that have already been defined. Defining a rural reserve area and restricting development within this area will preserve the full range of development options for future residential growth during this period. Rural Reserve Study Page 4 . How were the rural reserve areas defined? ~ , Due to the fact that the rural reserve needs to be at least 1,000 buildable acres in size, identifying large areas of land that are contiguous to the MUSA Boundary was the first selection criteria. Two areas of approximately 1,000 buildable acres were identified to allow flexibility in determining the final boundaries of the rural reserve. Parts of these areas contain development constraints, such as wetlands, flood plain areas and organic soils, that limit their development potential. The areas with development constraints would be unlikely to develop under the current rural residential standards due to the difficulty in locating Individual Sewage Treatment Systems. . What are the impacts if my property is located in a rural reserve area? The immediate impact is to reserve parcels of sufficient size so as to preserve the land in its current state. While providing flexibility for potential future provision of City sewer and water services or alternative land use options. Properties within a rural reserve area cannot be platted into rural residential lots. . What are the impacts if my property is not located in a rural reserve area? Properties outside the 2020 MUSA Boundary and not included in a rural reserve area may be platted into rural residential lots with a minimum lot size of2.5 acres provided the lot has 300 feet of frontage on a public street and can be demonstrated to meet the buildable requirements. . If! don't want to be included in the rural reserve area, how can I do that? , , The property owner can submit a letter to the Andover Community Development Department and will be considered in the final decision on the rural reserve areas. However, this doesn't preclude your property from being considered during the course of the study., or ultimately designated as rural reserve. The City must designate a minimum of 1,000 acres as rural reserve in keeping with Metropolitan Council requirements. . Can the acreage designated in the rural reserve area be included for development prior to 2020? If a property owner petitions for utilities, ultimately the City Council based on a 4/5's majority vote ofthe Council can make that decision. If the property owner petitions to bring utilities into the area, the steps involve: 1. Land Use Plan amendment for changes in the phasing/timing of the area. 2. Rezoning of the property. 3. Determining whether sewer/water can feasibly be brought into the area. . What is the timing of this study? The process that has been outlined and approved by the City Council is expected to take eighteen months to complete. . How does this affect my property values and taxes? According to the Anoka County Assessor's Office, until property is actually included in a MUSA designated area, appraised land values will not increase due to the availability of City utility services. Property values are established by the Anoka County Assessor based on market value comparisons. Market values are determined by comparable property sales in the County. 1000 Acre Rural Reserve Work Plan 2002 2003 MA MJ J AS ONDJF MAMJ J 1. Initial public informational "Open House" meeting(s) to gather input from property owners............................... ............ ....x x The "Open House" meetings would be base data dissemination of the following: . Implications of not being included in the rural reserve study area (Le. utilities will not be extended in the foreseeable future). . Existing physical constraints, resources to be preserved, such as wetlands, flood plain areas, areas with organic soils. Maps of these constraints will be available for viewing. . Estimated net buildable acres of the study areas. . Timing of the rural reserve study. . Current Phasing Plan for extension of public utilities (from current Comprehensive Plan). . Sewer line location and planned capacity analysis for the areas. . Explain the Green Acres Program . Explain the Agricultural Preserves Program. . Explain the current zoning classification system. Desired outcome of the meetings: I . Staff will describe the potential implications of the study on the rural reserve areas. . The property owner would have a better idea of how a decision (by the City Council) will be reached regarding the designation of rural reserve areas. / The property owner/resident gets a chance to express their opinion . regarding the rural reserve designation process. 2. Series of strategy/sounding board sessions scheduled with Council and staff to consider the best approach to studying/presenting various options .................................... ............................... ......x..........x x.........x 3. Evaluate sewer capacity expansion (Council authorize hire/work I with a consultant to prepare analysis), water and storm sewer will also be evaluated on a broad scope............. ................................... x x x x x x 4. Transportation plan expedited for special study areas...................... x x x x x x 5. Scenario development - During this time, staff will: . Study growth rate implications to public infrastructure (Le. roadway, utility improvements, etc.) . Prepare staging scenarios (develop conceptuaVmaster plans for potential growth areas). . Develop logical alternatives.......................... ........................... ..............x x x x 6. Present desired scenarios to City Council.......................................................... ..x 7. Planning Commission (Minor Compo Plan Amendment)........................................... ..x X '. 8. Submission of Minor Compo Plan Amendment to Metropolitan Council............................. x ------ x - , 9. City Council (Minor Compo Plan Amendment) initial review and final adoption..................x..........x -17- CITY OF ANDOVER COUNTY OF ANOKA / STATE OF MINNESOTA RESOLUTION NO. 177-01 A RESOLUTION COMMITTING THE CITY OF ANDOVER TO CERTAIN LAND USE CONTROL ACTIONS TO BRING ITS 2020 COMPREHENSIVE PLAN INTO CONFORMANCE WITH METROPOLITAN SYSTEM PLANS WHEREAS, the City of Andover pursuant to Minnesota Statutes 473.864, Subd. 2 and 473.175 has submitted for review and adoption its 2020 Comprehensive Plan to the Metropolitan Council to ensure conformance with metropolitan system plans and Regional Growth Strategy policies; WHEREAS, the Metropolitan Council staff review record of the City's 2020 Comprehensive Plan identified land use elements that are deemed inconsistent with Metropolitan Council Regional Growth Strategies policies for rural and urban reserve areas within the City of Andover and represents a substantial departure from the regional Wastewater System plan; WHEREAS, specific land use control issues identified in the review record dated October 10, 2001 would require the City of Andover to take additional measures and actions to ensure conformance with metropolitan system plans and consistency with Regional Growth Strategy Plan through its 2020 Comprehensive Plan; and WHEREAS, the City of Andover has reviewed the recommended land use and waste water system recommendations identified by the Metropolitan Council staff and indicated tlleir willingness to commit in concept and principle to take appropriate legislative actions to ensure municipal compliance with metropolitan system plans. NOW THEREFORE BE IT RESOLVED that the Andover City Council commits to the following land use control actions to ensure conformance with metropolitan system plans and consistency with regional policies in the following manner: 1. The City of Andover commits to restricting lot splits of less than 20 acres within the 2020 urban reserve area and shall incorporate said restrictions within its 2020 Comprehensive Plan for designated and/or future designated urban reserve areas. 2. The City of Andover shall commit to identifying and protecting through appropriate land use controls environmentally sensitive resources, agricultural lands and buffer areas in the rural area in cooperation with metropolitan and state agencies; protection Of environmentally sensitive areas shall be limited to land use controls as approved by the governing body. 3. The City of Andover, in order to preserve and protect agricultural land uses, promote orderly growth and maintain important quality of life factors, will / -&, - - a. identify and designate within 18 months from the date of its 2020 Comprehensive Plan adoption no less than 1,000 acres of rural reserve area. During this 18 month review and designation process, restrictions on lot splits of less than I per 20 I acres and subdivision of less than I per 40 acres shall apply to all land areas referenced in Scenario 1 and 2 (hereto attached) beyond the City's adopted 2020 metropolitan urban service area. b. restrict the subdivision of agricultural preserve and non-agricultural rural property in the designated rural reserve area to no less than 1 per 40 acres until the City has an adopted 2040 Comprehensive Plan; c. restrict lot splits of no less than 20 acres in the designated rural reserve area until the City has an adopted 2040 Comprehensive Plan 4. The City of Andover seeks to reserve its rights to future CAB sewer flows and agrees to perform necessary and timely sewer studies at the Metropolitan Council's request in determining ultimate CAB sewer flow design capacity requirements when planning for City 2040 development needs. BE IT FURTHER RESOLVED that the Metropolitan Council will in exchange for these additional municipal land use control commitments be willing to recommend adoption of the City's 2020 Comprehensive Plan and allow the City to put its plan into effect, conditional on the herein described land use actions being incorporated into the final, adopted 2020 Comprehensive Plan. - BE IT FURTHER RESOLVED that upon adoption of this resolution and corresponding adoption of the City's 2020 Comprehensive Plan by the Metropolitan Council, City staff is authorized to incorporate appropriate language in its 2020 Comprehensive Plan to ensure internal consistency with the actions prescribed by this resolution. Adopted by the City Council of the City of Andover this ~ day of December, 2001. ATTEST: CITY OF ANDOVER ~ (/,4 ~~d~ City Clerk Mayor / -'1- - Scenario One If BLut::- AReA II_~ 1003 Acres \. \1 I hi \:m U I-'- ~ [I U mJ:: tIBP L --i .J-L- f- 11- 10, >>J c3U 1I11t::~=1 ~ llij ci Ff--If- IH - r I-- ~ Wi n -, ~ ~ \\V'- fi'T ~~ Q!l ~ 4 ~ ill l 1\ _/=-\1-- f ~h '\ ~ ~.~r ~ ~ ~ VV~ (,jl -c-~ . _IF~II'~"~ m y - >- ~"ar i~ -i IS r> I ~ ~l ~~> mJEEB "f ~~ ~ 7h ~ I I I I"'[l ~ ~ Wl L '=- fmlll hTKS ~ r- I J H ~ R - ~ it' I f:!: ~ ~ ~j !?- -L: I n ~- ~0 Cr ':i 'flIi!J .J-- II f- I il H" ) -c ~ J1.-j J., f- IlJlI ~ " .:C"'- - in "'" -tlmH ",'1f,. ~. CJ (11 = III ~ I ~11 h..~" i>ItJ v:: )j} ~ H llli I j ,r \? 3,' 111!:l; r- WI A 1]: ffij r----;: \\\i. .A: -rr 'P;t: 1[' \7 '> . - ~ my; \l:J 'II - 7 % ~ tHtfl 'l ~~ 1~ ,~~ ~ ill ,_ ms ~~ I~\, ,,{!,:;r, -t' . '\ l!J.i~ III u[:':d<~ ~"' ITJJ " l~." c,,~ < __.~ '. {I;.: LO.S~ Ii", g t ':: , JI - I ""It om I' . -. . -. jJ Ii?, U ". m 111_ I ~~!D- 11fJ.. ll1[-? ~~~ . - __ If! W '..f.fJ \ ~mB' -I .~II ' 2K " /' ,/ Proposed 2020 MUSA Boundary Sewer Staging 2000-2005 . / c=J 2005-2010 c=J 2010-2015 c=J 2015-2020 .. 2020-2040 (1,003 Acres) -s- Scenario Two , 'Lg1<EeN-AReAl~ , / 1026 acres \\ "" I, ~I r cJ ----rtl~rv U --'- I- -ILL U ~ tlBc- L-j t::' Y - lcDJ r '211 "" EEl:~~d rn ~ +: =- &< ~-< Wf- EfE"" 0 I - /A,/'~' '\ ~,~~\ ~ d, EBEB ~~ rt -' ! l r=: t= 'I e- rr=' .- JJ~'Y;. 1II~~~'{or ~ (' ~ ~ _EIllE~ -:::::'l :vir ~ .' . '- Hffl A H ~ \) ~ ~ ElffiL i?", trY --l: - ~ ~ ;: ~I ,,~EEB ~ ~ \~~,)1 \-- K EEEI h- ~ I n-h I I~ '= W ~ '. ~ f-- dtt fT \'r~ J H ~ 11_\\ I~ l:l:rC>1-' I Uhf- ><; ~ !Z _ mEJ -- L, 1J Y ~ &;;;; l~ I I-- II II II ~'" - ~ ~ III n - ~ T ~I d'F; ~ i fiLl.. lW ~ill!i1t ~i :"~'I ' tf10 1. == '" ~ 7}.L';. IllHE !I!Il , ^ f- ~ ",,-e: - n, 11r1& >:1 ~- Tr nr ~ ~ h ~ . =" -j1_~ I '111 ~ ~8-11 t- 14 I f-L-----J '[11 '~1oU IIlIffiI ~ \ ~J! ~ 3; ~ !9 i'ID' !Ill ' rw. i V ~ ~ hT.q ~ M:bt++totf ..,. ...::i ' ,,- ~~" · imffi c '''"'' r a IliI " \\ ~ ~ ~ $'//"( . ,1' .1l'r1 ~ UC5 ~ 'I' ~ ~~2l\ .' ", ,~ A ffi~I-~il ' illI 1 n' ~- <I (Bi,r' - .IY'.-f~' 2tJllIlw~:, 'f ; rill lliiii..... '~," .Q!'9I: "jn~i,~Q'.J', ~!f~,,":","" .., ~, I. ~f - =-J ~ ~~ "~II R::.SJrII IFr , -E!J~~- m ~ JUrI'( I 11~ffiH@j~;-~ . ,',.. ..R r i~~=R~\ J tL~JlrnE ~ 1i~.I ' //'../ Proposed 2020 MUSA Boundary Sewer Staging 2000-2005 , , c=J 2005-2010 c=J 2010-2015 c=J 2015-2020 .. 2020-2040 (1,026 Acres) -<f- (GREEN AREA-SCENARIO 2) JOHNSON GARY M & SUSAN BOYUM GREGORY W & JOHN SELMER J W & BLANCHETTE 1055 161ST AVE NW GET AL 11452 CENTRAL AVE NE ANDOVER, MN 55304 1101161ST AVENW BLAINE, MN 55434 143224130004 ANDOVER, MN 55304 113224310001 . .--- .. - - - - . . , DAVIS RICKY & JOAN EMMERICH LAWRENCE F & GANTER F AMIL Y L TD 1177 161ST AVE NW KAREN A PARTNERSHIP ANDOVER, MN 55304 1341161ST AVE NW 13739 BUCHANAN ST NE 143224130002 ANDOVER, MN 55304 HAM LAKE, MN 55304 . . - - - - - . - - - - .. - --... - - -. SWISHER JOHN C & HEIDI A OLMSCHEID STEVEN A & CURRENT RESIDENT 1433 161ST AVE NW CHERYL A 1565 161ST AVE ANDOVER, MN 55304 1487 161ST AVE NW ANDOVER, MN 55304 143224230008 ANDOVER, MN 55304 113224320001 - - - - - . - - - - - . CONSTANCE EVAN FREE CONSTANCE EVAN FREE CONSTANCE EVAN FREE CHURCH CHURCH CHURCH 16060 CROSSTOWN BLVD NW 16110 WARD LAKE DR 16150 CROSSTOWN BLVD ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 . . - - - . . . - - - - . . - - - . - . - - - - . . - - - . . . - - - - RISCHER KEITH A & RHONDA JENSEN BRENT D POGONES JOSEPH P & 16157 HANSON BLVD NW 16231 HANSON BLVD NW GEORGINE M ANDOVER, MN 55304 ANDOVER, MN 55304 16234 CROSSTOWN BLVD NW 143224230006 143224230007 ANDOVER, MN 55304 . . - - - . . . - - - - , .1ITH KENT D & PAMELA D CURRENT RESIDENT GOVEDNIK DONALD J & 16289 HANSON BLVD NW 16324 WARD LAKE DR GEORGIA ANDOVER, MN 55304 ANDOVER, MN 55304 16328 WARD LAKEDRNW 143224230003 143224110005 ANDOVER, MN 55304 . .. --... - --- AASNESS DOROTHY E SEYMOUR DAVID J & KARLA KUIKEN RICHARD & CARRIE 16425 HANSON BLVD NW 16440 WARD LAKE DR NW 16541 HANSON BLVD NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 143224220005 143224110001 113224330002 KUIKEN DENNIS W CURRENT RESIDENT CURRENT RESIDENT 16563 HANSON BLVD NW 1657 161ST AVE 17000 WARD LAKE DR ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 113224330003 153224140001 113224140001 GANTER CARL & KIM MEIDE RICHARD A & KAY S GUSTAFSON KATHERINE E 17130WARDLAKEDRNW 17350 WARD LAKE DR NW 17404 WARD LAKEDRNW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 11322411 0002 023224430002 023224340001 CURRENT RESIDENT HOFFMAN ARDIS L LAWRENCE DOUGLAS P & 7700 WARD LAKE DR 19455 HWY 65 NE JOANN A rlNDOVER, MN 55304 CEDAR, MN 55011 2477 MAIN ST NW 023224420001 103224130003 COON RAPIDS, MN 55448 ----- . -- - - -- -/b- (BLUE AREA-SCENARIO 1) JOHNSON GARY M & SUSAN BOYUM GREGORY W & JOHN SELMER J W & BLANCHETTE 1055161ST AVENW GET AL 11452 CENTRAL AVE NE ANDOVER, MN 55304 1101 161ST AVE NW BLAINE, MN 55434 143224130004 ANDOVER, MN 55304 113224310001 , . .- --.. - - - - . / DAVIS RICKY & JOAN EMMERICH LAWRENCE F & GANTER F AMIL Y L TD 1177161ST AVENW KAREN A PARTNERSHIP ANDOVER, MN 55304 1341 161ST AVE NW 13739 BUCHANAN ST NE 143224130002 ANDOVER, MN 55304 HAM LAKE, MN 55304 . .--- .- -- - -- . . - - - . . - . - - . SWISHER JOHN C & HEIDI A CURRENT RESIDENT KNOLL JAMES S & JANE L 1433 161ST AVENW 14803 ROUND LAKE BLVD 14817 ROUND LAKE BLVD NV ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 143224230008 293224110006 283224220008 QUINTANA VINCENTE & L OLMSCHEID STEVEN A & HARRELL ROBERT E & MAR'J 14851 ROUND LAKE BLVD NW CHERYL A 14955 IVYWOOD STNW ANDOVER, MN 55304 1487161ST AVENW ANDOVER, MN 55304 283224220003 ANDOVER, MN 55304 213224330008 . . - - - . - - - - - - SL YZUK KENNETH L & MARY LIVGARD COLLEEN E CURRENT RESIDENT ANN 15305 ROUND LAKE BLVD NW 15325 ROUND LAKE BLVD 15211 NIGHTINGALE STNW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 213224230010 213224230004 - - - - - . . . - - - - ) FIELDS & SONS INC CURRENT RESIDENT HERMAN JOAN M . 1:>'421 ROUND LAKE BLVD NW 15427 ROUND LAKE BLVD 15557 ROUND LAKE BLVD NV ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 213224230004 213224230001 213224220009 CURRENT RESIDENT KNOLL STANLEY W & D M BRADY ROGER J & JOANNE 1 1565 161ST AVE 15709 ROUND LAKE BLVD NW 15833 ROUND LAKE BLVD NV ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 113224320001 163224330004 163224330002 SCHULTZ SANDRA J PACKER ALICE C PACKER SHIRLEY A 15851 ROUND LAKE BLVDNW 16029 ROUND LAKE BLVD NW 16029 ROUND LAKE BLVD NV ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 163224330001 163224310001 163224320002 CONSTANCE EVAN FREE CONSTANCE EVAN FREE CHURCH CHURCH 16060 CROSSTOWN BLVD NW 16110 WARD LAKE DR ANDOVER, MN 55304 ANDOVER, MN 55304 - - - - - -. . - - - - . . . - - - - , / -//- (GREEN ARES-SCENARIO 2) PUTNAM MERRILL J & VIOLA KUIKEN DICK F & ELAINE M KUIKEN JAMES 718 POLK ST 7718 KNOLLWOOD DR 8535 CENTRAL AVE NE #103 ANOKA, MN 55303 MOUNDSVIEW, MN 55112 BLAINE, MN 55434 113224430001 113224330004 113224230001 , / CURRENT RESIDENT WHITE MARY A MARVIN PRATER 903 161ST AVE 971 161ST AVE NW PRAIRIE OAK COMMUNITY ANDOVER, MN 55304 ANDOVER, MN 55304 CHURCH 1657161ST AVENW 143224140001 143224140002 ANDOVER, MN 55304 . - - - - .. . - - - . BURLINGTON NORTHERN KEITH RISCHER JOHN BARTH SANTA FE 16157 HANSON BLVD NW 16481 HILLTOP ROAD PROPERTY TAX ANDOVER, MN 55304 EDEN PRAIRIE, MN 55347 DEPARTMENT PO BOX 961089 ------------ ------.. LARRY CARLSON TY ANDERSON 17750 AZTEC ST NW 1401 137TH LANE NW ANDOVER, MN 55304 ANDOVER, MN 55304 , - /2. - "GReY A~A Ii _u._" - -- --- HEUERMAN JUNE & FREEMAN RANDY P & WROBEL KAREN RAE KULENKAMP D COLEEN L 16185 VERDIN STNW "92 DUNBERRY LANE 16117 VERDIN ST NW ANDOVER, MN 55304 , ~AGAN, MN 55123 ANDOVER, MN 55304 153224230010 .----.-----. . - - - - . - - - - - - HERTZ VALERIE D & CURRENT RESIDENT JOHANSSON RUSSELL & KENNETH 16226 VERDIN ST JULIE M 16221 VERDIN STNW ANDOVER, MN 55304 16274 VERDIN STNW ANDOVER, MN 55304 163224140010 ANDOVER, MN 55304 ------------ . . - - - .. . - - . - CURRENT RESIDENT HUSTON MICHAEL L & JILL N BERGERON JEFFREY W & 16337 VERDIN ST 16422 HANSON BLVD NW LYNDA S ANDOVER, MN 55304 ANDOVER, MN 55304 16474 HANSON BLVD NW 153224220001 153224110004 ANDOVER, MN 55304 . - - - - . . - - - - - CURLESS DAVID D & CURRENT RESIDENT SCHERT GREGORY C & KIMBERLY A 16529 VERDIN ST PATRICIA J 16526 HANSON BLVD NW ANDOVER, MN 55304 16571 VERDIN ST NW ANDOVER, MN 55304 103224330008 ANDOVER, MN 55304 . - - - - . . . - - - - . .--- .- - - - -- CURRENT RESIDENT SLEGH DARYL A & JUDITH R CHOUINARD KENNETH F & 16576 HANSON BLVD 16611 VERDIN ST NW MARIE A ANDOVER, MN 55304 ANDOVER, MN 55304 16632 HANSON BLVD NW 11)3224440005 103224330005 ANDOVER, MN 55304 . - - - - . . .. - - . I LEAVEY CHRISTOPHER & OBERHAMER MARK D & WILLIFORD JOHN T & J E JENNIFER THERESA K 16875 VERDIN STNW 16635 NW VERDIN ST 16682 HANSON BLVD NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 103224320003 . - - - - . - - - - . - .. --- .... - - . JONES DALE A & KAREN J HILDRETH DALE 0 & MARY J POTTER STEPHEN R & 16887 PARTRIDGE STNW 1781 1 67TH AVE NW CARROLL M ANDOVER, MN 55304 ANDOVER, MN 55304 1850 167TH AVE NW 103224310016 103224410002 ANDOVER, MN 55304 . ---- . -- - --- SINGH ROHENDRA N & STOUT NORMAN & BLANCHE HILLMAN ROBERT D & CORINNE A 1909 1 67TH AVE NW YVONNE M 1877 1 67TH AVENW ANDOVER, MN 55304 1928 1 67TH AVENW ANDOVER, MN 55304 103224420006 ANDOVER, MN 55304 . - - - - . . - - - - - . - - - - . . - - - - . LEUTY PETER A & ROMA L OLSON WANDA M & DANNY LEE KA Y & V ANG ZHIA 1947161ST AVENW 1971167THAVENW 2025 167TH AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 153224130001 103224420004 103224310017 _~SEN GERALD W BRADISH WILLIAM L & SW ADNER DAVID R & 2027161ST AVENW DEBRA L FRAUNE TRACY ANDOVER, MN 55304 2050 1 67TH AVE NW 2057 1 67TH AVE NW 153224240013 ANDOVER, MN 55304 ANDOVER, MN 55304 . - - - - . - . - - - - . - - - - . - . - - . - -/3 - ~ '0 - - -----~ --=> Rey"AT~eA.'1 --.----- "- V ANHALE DICK M & HAAS ELMER F & ESTHER R CURRENT RESIDENT VIRGINIA C 2109 161ST AVE NW 2121 161ST LN -"93 161ST AVENW ANDOVER, MN 55304 ANDOVER, MN 55304 . - .NDOVER, MN 55304 153224240007 153224240000 . - - - - . - . - - - - JONES MARK W & DEBRA A CURRENT RESIDENT WEEKS RICHARD ALLEN & 2127 1 67TH AVE NW 2135 161ST LN KELLY L ANDOVER, MN 55304 ANDOVER, MN 55304 2136NW 167THAVE 103224310015 153224240014 ANDOVER, MN 55304 . _ _ _ _ ._ _ 4 _ __ GUSK BRADLEY A CURRENT RESIDENT BOURGOIN BARRY J & KARA 2149 161ST AVE NW 2151 1 67TH AVE L ANDOVER, MN 55304 ANDOVER, MN 55304 2162 167TH AVE NW 153224240003 103224310007 ANDOVER, MN 55304 - - --- .- .- -.- CURRENT RESIDENT CURRENT RESIDENT SUNDERLAND NANCY J & 2207 161ST AVE 2218 1 67TH AVE STEVEN R ANDOVER, MN 55304 ANDOVER, MN 55304 2218 1 67TH AVENW 153224230014 103224330007 ANDOVER, MN 55304 . - - - - . - - - - -- WILLIFORD LEA M FUGATE JIMMY J & RAE A STUART JAMES L & LISA K 2225 1 67TH AVENUE NW 2227161ST AVENW 2271 161ST AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 103224320004 153224230004 153224230003 j JENSEN KENNETH R & FORSYTH CHRISTINE R & GOHL DENNIS & MURMAN S BARBARA A RONALDJ 2347167THAVENW 2313 161ST AVENW 2322 1 67TH AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 103224320005 . - - - - . - - - - - - . - --- -- - - - -- CURRENT RESIDENT PIERCE KELLY L & CHERYL R SANDO JON H 2427 161ST AVE 2475161ST AVENW 2525 161ST AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 163224140009 163224140003 163224140005 FRIES STEVEN M & SUSAN JO LEBER SUSAN LYNN SHAW MARK E & LYNNE D 2597161ST AVENW 2627 161ST AVE NW 2647 161ST AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 163224140007 163224130003 163224130004 SLUSAR DEREK T & KERR! J HANSON PHILLIP & BJORNLIE DAVID H & NANCY 2711 161ST AVE NW WINIFRED J ANDOVER, MN 55304 2779 161ST AVE NW 2837 161ST AVE NW 163224130008 ANDOVER, MN 55304 ANDOVER, MN 55304 . -- - - . - - - --- . -- -- .- -- - _. /lliEN JAMES J JR HOGENDORF RENEE M HEYEN RICHARD H & MARY 2855 161ST AVE NW 2875 l61ST AVENW 2975161ST AVENW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 163224240002 163224240003 163224240004 -It! - m_~~&l<8Y .AfeA U~_= WENDT HAROLD V & IRENE D KJELLBERG DWIGHT R MARKS KURT A 3325 CRESTWIND DR 363 COON RAPIDS BLVD NW 405 E RIVER RD APT #4 - ~KE HAZASU CITY, AZ 86404 COON RAPIDS, MN 55433 DELANO, MN 55328 .J3224330008 103224410001 163224140009 ROBARGE DONOVAN H BARN ON THE LAKE INC. VALOIS RICHARD T & PO BOX 48720 14803 ROUND LAKE BLVD TERESA G COON RAPIDS, MN 55448 ANDOVER, MN 55304 3150 S COON CREEK DR NW 103224440005 293224110006 ANDOVER, MN 55304 - - - - - . - - - - - . RON V ANELLI REYES ISIDRO & MARY JACOBSON JEFFREY C WOODLAND CREEK G.C. 2823 S COON CREEK DR NW 2824 S COON CREEK DR NW 3200 SOUTH COON CREEK DR ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 283224240002 283224310006 PEARSON RICHARD J & CURRENT RESIDENT FIELDS JAMES E RENATE 2880 COON RAPIDS BLVD 2923 S COON CREEK DR NW 2863 S COON CREEK DR NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 283224310005 283224240004 - ----.. -- --- SP ADGENSKE WESLEY W & LJ FIELDS CHARLES P KRUSEMARK RICHARD J & R 2934 S COON CREEK DR NW 2963 S COON CREEK DR NW M ANDOVER, MN 55304 ANDOVER, MN 55304 2990 S COON CREEK DR NW "83224310002 283224310004 ANDOVER, MN 55304 - - - - - . - . - - - . J BEAUPRE MICHAEL CARLSON LUANNE I & BOLLIG THOMAS K & DIANN 3018 S COON CREEK DR NW DANIEL G K ANDOVER, MN 55304 3021 S COON CREEK DR NW 3060 S COON CREEK DR NW 283224320009 ANDOVER, MN 55304 ANDOVER, MN 55304 - - - - - . - - - - . - ---- -- - - - -- ERICKSON RONNIE L & FREITAG L & KETTER STACY L GREGORY 3065 S COON CREEK DR NW 3096 S COON CREEK DR NW ANDOVER, MN 55304 ANDOVER, MN 55304 - ---- .-- - -.- - - - - - . - - - - -- -/~- C~9 \ CITY OF ANDOVER I 1685 CROSSTOWN BOULEY ARD N. W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.Ci.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Dan Winkel, Fire Chief SUBJECT: Introduction to newly drafted City of Andover Emergency Operations Plan DATE: May 7, 2002 INTRODUCTION It is important to note that the City of Andover is required to have an Emergency Operations Plan that can assist residents, city council members and staff when an emergency situation occurs in or around Andover. The plan is designed to help all key officials and organizations to carry out their responsibilities for the protection of life and property under a wide range of emergency conditions. This written plan will also serve to refresh the knowledge of key individuals and can be used to inform persons who become replacements. / DISCUSSION Since the tragic events of September 11, 2001 it has become obvious that all governmental organizations needed to review and update their emergency plans in order to be prepared for all types of disasters and emergencies. The Management Staff of Andover has worked very hard to review the previous plan and update what has been presented to council. There are many other documents that work together with this plan to create a total Emergency Plan. Items like biological and radiological releases will be addressed through additional information provided to the City Emergency Operations Center. In order to understand how council and staff coordinate this plan, staff is proposing a council workshop to review the details and discuss how the entire Emergency Operations Plan works. BUDGET IMP ACT No significant impact this year. RECOMMENDATION Staff is recommending that the City Council add the Emergency Operations Plan review and discussion to the scheduled May 23, 2002 City Council Workshop. It is anticipated that the Emergency Operations Plan review should take about an hour and one half. , RL);:ytr):J! Dan Winkel, Fire Chief '\ . , CITY OF ANDOVER \ EMERGENCY OPERATIONS , .- PLAN , , ~' TABLE OF CONTENTS ~ Pae:e Verification of Plan Approval 2 Emergency Management Ordinance 3 Foreword 3 Purpose of Plan 4 Emergency Staff Organizational Chart - Chart A 5 Emergency Operations Center 6 Direction and Control 7-8 Succession of Authority 9 Emergency Responsibility Assignments 10 Chart B- Assignments 11 Emergency Operations-Assignments & Responsibilities 12-13 Operations Policies and Support 13-15 Mayor's Responsibilities 16 City Administrator's Responsibilities 17 Emergency Public Information 18 Alert Call List 19 List of Media Sources 20 , ./i Sample News Release 21 Emergency Management Director's Responsibilities 22 Community Development Director's Responsibilities 23 Building Official's Responsibilities 24 City Engineer/Public Works Superintendent's Responsibilities 25 Community Development Director/City Clerk Responsibilities 26 Finance Director's Responsibilities 27 Anoka County Sheriffs Responsibilities 28 Fire Chief's Responsibilities 29 Medical and First Aid 30 Warning and Notification 31-33 Medical Examiner 34 Emergency Organizations and Call Lists 35-36 Hazmat Emergency Numbers 37 Mutual Aid Directory 38 Possible Evacuation Sites 39-41 General Resource Listing (Churches-Schools) 42 List of staff names who fill positions list above Department Heads Anoka County Sheriff Warning Point Diagram - Attachment 2 Warning System Diagram - Attachment 3 / VERIFICATION OF PLAN APPROVAL '. ) The City of Andover Emergency Operations Plan has been reviewed and approved by the Mayor and by the Andover Emergency Management Director on this date. Mike Gamache -Mayor Date Council: Don Jacobson Date Mike Knight Date , / Ken Orttel Date Julie Trude Emergency Management Director Date TRANSFER OF OFFICE THIS DOCUMENT SHALL REMAIN THE PROPERTY OF THE CITY OF ANDOVER Upon termination of office by reason of resignation, election, suspension, or dismissal, the holder of this document shall transfer it to his successor or to the Andover Emergency Management Director. Copy Number: Assigned to: '. / 2 CITY OF ANDOVER " EMERGENCY MANAGEMENT PLAN Authority for the Andover Emergency Management Program is established by Public Law 920, 21st Congress of Minnesota, State Civil Defense Act of 1951, as amended, and Resolution of the City of Andover. Refer to this Code for detailed information. Foreword The basic purpose of this plan is to provide a guide for emergency operations. The plan is intended to assist key City officials and emergency organizations to carry out their responsibilities for the protection of life and property under a wide range of emergency conditions. Although an organization may have the foresight to plan for anticipated situations, such planning is of little value if it is not reduced to written form. Personnel with intimate , / knowledge of unwritten plans may be unavailable at the very time it becomes necessary to implement them. A written plan will furnish a documentary record, which can be referred to as needed. This documentary record will serve to refresh the knowledge of key individuals and can be used to inform persons who become replacements. Plan Updating and Distribution For purposes of this plan, the City of Andover Emergency Management Director shall serve as the planning coordinator. As such, the Director will have overall authority and responsibility for the maintenance of the plan. This plan will be reviewed and updated as necessary. The Andover Emergency Management Director will be responsible for ensuring that this updating occurs, and that it is in accordance with the schedule and procedures established by the Minnesota Division of Emergency Services (see DES Bulletin No. 85-1). In order to carry out this task, the Director may request assistance form the Anoka County Emergency Management Director. This plan has been distributed to all City Government departments and agencies which have emergency assignments in the event of a major disaster in the City of Andover. A plan '0 , ./ 3 distribution list will be maintained by the Andover City Emergency Management Director. Reasons for Plan / Tornadoes, floods, blizzards, and other natural disasters can affect the City of Andover. In addition, major disasters such as train wrecks, plane crashes, explosions, accidental releases of hazardous materials, and terrorism attack pose a potential threat to public health, welfare and safety in Andover. An emergency plan is needed to ensure the protection of the public from the effects of these hazards. Purpose of Plan The City of Andover has many capabilities and resources which could be used in the response to any major disaster. These include the facilities, equipment, manpower, and skills of both government and non-government professions and groups in Andover. The purpose of this plan is to ensure the effective, coordinated use of these resources to: a. maximize the protection of life and property. b. ensure the continuity of government. c. sustain survivors. d. repair essential facilities and utilities. Le!!:al Basis and References / a. Public Law 920, as amended. b. Minnesota State Statutes, Chapter 12, as amended. c. Mutual Aid Agreements. Organization Existing government is the basis for emergency operations. That is, government agencies will perform emergency activities related to those they perform on a day-to-day basis. City organization, responsibilities, and interrelationships are shown on Chart A of this Basic Plan. , / 4 " o .;;; ~ ~ ~ s::: s::: '\ .- 0.00 ~ 0. ''::; 'Z ~ ~ 0 CU cu ./ V) ::J ;::J (,) ~~g..9 ~~J:i~ " ~ 60 ~ """" oJ:: ~ :e ~g ~ ~ ~ua tI'l ~ ~ t: :?;s ::l == CtJ e ~ U ...if- '" " ~ 00 .g ._ s::: CIS .o~.:&:'~ 1:: "cct: 0... ~8. = ~ 0 ::c E .... ~ as >'Ol)'1:j~cu SQ.:;> g::EglU~ Q~O iUl-o~CI)U U ~ e!lE 1-':;:.= Z ll.I 0'0 ~(ii..o o <=l Jjtii~=o: .... E-- ....Eo< " ~ '-Z"", 0>_ ~ U~1ooiol 19 E 5 ~ N z ~ 0 .. ~ .:2.9- 5 '" ~ ~~E-i ="" U g. Ci~<.Il fr ~ t.:I ,lol U .- Q 0 u.l '0 (.3 0 ~ 0::: ~\.oI ~::: g. >'1-oJ::~~C\St!>. ~ -< ~ r:: u ..s ~ u <U C .- -<.5 ou u Co.? :s ~ a 'eJlc- :E ~ ~ ~ ~ 8 ~ ~;fl ~ ~ ~ t.J. ....... = .- "'0 I- 0. "0 'C '" U) 1-0 ~ ~ ~ ~~ @~E;g~~"@g.E o 0 ~~~~~oou~~ ... I ... >< I " < < " , / E-- ~ c ~ rJJ ~ ~:;.:? ~ >< 0 'S'u!: :'1< U ~ == r.:: ~ .9 11.) Z ;><~ ~O.9 ,[i ~ !::u~ .s8 c.:l ~ ~ :::: ~ <=l on ~ < ~ ~ B E~ ~ ~ ~ .S 5'" g ~ ~fr~ "'S ~ ~~~~ Z ~ u g -< u.5,g ell 5.,;::ou5t;u < ..5 ~ u ~ ~u.l"";n ~ E~~E~g. Po. ~.sQ~U~ [FJ. Z _ o ~ 5_ """'" >"'" t: bOS ~ ~;s.. ~ :Eoo ~ ....,~ ~-o~ eJl elS = CI) E..... ,.." t b ll.I bl) ell 3 8 ..... ,~, 5 0. U .S ~ 5 3 ~~ ",0 EUEg ~_ "000> (5 0 :;:~u~ ~ >< :'1 g Z U ~= ~Z ."" ~1! o~ ~ - = 0 [) Vi c; ..... t:: r..... ~ ~ elS".; 0. '2 'u ]: 8- - ,~ 5 c... 0.-" 1'1 0> o '<.wI E ~]l 'E ~.5 g en 0::: "-' ~ ~ e.s 6 -< ... .'" .S! o(l .....~ 0"5 -o(l"5~ E--~ "0..,, ~~o;Eg1l " ~~ 0< >S:::bl}OOU U OO~~UI1.l '/ ~ OO...J.s~o:: , EMERGENCY OPERATIONS CENTER (EOC) 1. Check for warning system activities. 2. Alert the Mayor and Council by telephone. 3. Activate the Emergency Operations Center. 4. Alert the Emergency Preparedness Staff. 5. Activate/Establish emergency communications system 6. Initiate the Action Log and Record File. 7. Establish contact with County EOC, Sheriff and Fire. 8. Brief Mayor, Council and Staff on conditions of emergency. 9. Assemble and brief Disaster Recovery Personnel. -' 10. Dispatch disaster personnel and survey teams. 11. Dispatch damage assessment teams to disaster area. 12. Review data and reports for declaration of emergency. 13. Respond to changing conditions as appropriate. 14. Assist elected officials in preparation of press release. \ , / 6 --- Direction and Control The direction and control of government operations from a central, protected facility with \ adequate communications and key personnel is essential to the conduct of emergency ) operations. This facility will be known as the Andover Emergency Operating Center (EOC) located in the Andover Public Works Building, 1785 Crosstown Boulevard (primary) or Andover Fire Station #1, 13875 Crosstown Boulevard (secondary). A. Criteria for EOC Activation The degree of Andover EOC activation will be determined by the severity of the emergency. 1. The EOC may be partially activated due to a potential threat to life or property from severe weather, i.e., tornado, flooding, blizzard, civil disturbance, acts of terrorism or a hazardous materials incident/accident that is an uncontrolled release of a reportable product. (Response Levell) 2. The EOC will be fully activated in response to an emergency resulting in a threat to life and property. This would include, but is not limited to: tornado touchdown or flooding causing damage to the public and private sector and requiring a coordinated response effort, or a hazardous materials incident/accident involving the response of several agencies, including federal and state, as well as surrounding counties and municipalities (Response Level II and III). 3. Levels of Activation a. Federal b. State , c. County d. Local B. Responsibility for EOC Activation In the event of a major disaster, EOC staff would be expected to automatically report to the EOC. However, the City of Andover Emergency Management Director is responsible for ensuring that the EOC is activated according to the criteria discussed above. C. Staffing of the EOC The staffing list for the Andover EOC is on file with the Andover Emergency Management Director. Each department/agency which is represented in the EOC is responsible for ensuring that its representative is familiar with the duties which he/she is expected to perform at the EOC. (See Call List section). D. EOC Equipment/Supplies The Andover Emergency Management Director is responsible for ensuring that the EOC is operational. The necessary maps, displays, tables and chairs, communications equipment, message logs, etc. are on hand and available for use in the EOC. , ) 7 Direction and Control continues , E. Communications Capability , The Emergency Management Coordinator has been given the responsibility of ensuring all communication system (primary and alternate) are operational and communication links between response personnel and EOC operations are identified. Available communication links: 1. Andover departmental units by mobile radio 2. Anoka County Sheriff Dispatch by mobile radio 3. County wide or state wide channel, police and fire 4. MINSEF emergency channel 5. All others by land line only 6. Cell Phone/Radio 7. Minn. Incident Management System F. The Andover EOC is equipped with an emergency power supply. Auxiliary Power is also available at Fire Station #1, 13875 Crosstown Blvd., N.W. G. Supporting Documentation The following support materials are kept on file in the Emergency Management Director's Office: 1. EOC Standard Operating Procedures , 2. Resource Manual for lists of equipment and supplies. ~ i 8 EMERGENCY OPERATIONS , SUCCESSION OF AUTHORITY City officials and employees may not always be present or inlmediately available for the management of governmental functions at the start of an emergency situation. Under such emergency conditions the succession of authority and governmental control for the City of Andover is as stated below. The Emergency Management Director or Designee is responsible to contact the personnel listed below. Succession of authority for the City of Andover is: 1. The Mayor 2 Acting Mayor 3. Members of the City Council by Seniority 4. The City Administrator/or Acting Administrator 5 The Emergency Management Director or Designee 6. Fire Chief or Designee 7. List of Emergency Management Administration 8. Anoka County Sheriff , Emergency Management Administration Mayor Public Works Supervisors Council Members (4) A) Streets City Administrator B) Sewer & Water Finance Director C) Parks City Engineer City Attorney Emergency Management Director City Planner Fire Chief Building Inspectors Community Development Director Administrative Assistants/Secretaries Building Official City Clerk Public Works Superintendent In the City of Andover, the Mayor is responsible for providing overall direction and control of City Government resources involved in the response to a disaster. The City Emergency Management Director will serve in a staff capacity to the Mayor and will coordinate all aspects of this plan. The City Emergency Management Director will also serve as a liaison with the Anoka County Emergency Management Director. 9 Emergency Responsibility Assignments A. A summary of the City of Andover's emergency responsibility assignments by function, is shown on Chart B. Heads of the various city government departments and agencies will be responsible for carrying out the assignments shown on this chart. , B. Responsibilities have been assigned by a code letter: lip", IISlI, or "C". 1. "P" indicates primary operational responsibility, which means the official or agency is in charge of, and responsible to make provision for, that function. 2. "S" indicates support responsibility, which means the agency so assigned will, as far as possible, support and assist the official or agency designed primarily responsible. 3. "C" indicates coordination responsibility, and is assigned when several agencies have support capability but no specific official or agency has obvious primary responsibility. This will be especially true when non-government agencies are involved. ., \ > 10 CHART B EMERGENCY RESPONSIBILITY ASSIGNME \ FUNCTION RESPONSIBLE AGENCIES REMARKS J Warning and Notification Anoka County Sheriff s Office - P See Warning and Notification Section Annex A) Direction and Control Emergency Management Direction - P (0) Operation City Administrator - P (Administrative) Emergency Public Information Mayor - P City Administrator - S, C P.l.O. -S Emergency Management Director - S, C Search and Rescue Fire Department - P Anoka County Sheriff s Dept. - S Fire - Mutual Aid - S Police - Mutual Aid - S Health/Medical Allina Medical- P, C Fire Department - S Anoka County Sheriff s Dept - S Red Cross - S Evacuation and Traffic Control Anoka County Sheriff s Dept - P State Patrol- S - Mutual Aid Fire Department - S Public Works - S F ire Protection Fire Department - P North Suburban Mutual Aid Fire Depts - S '. ) Damage Assessment Public Works Superintendent - P (Above Ground) Building Official - S Engineering - S Community Development Director - S Congregate Care Red Cross - P Salvation Army - P Debris Clearance Public Works Superintendent - P City Engineer - S Anoka County Public Works - S Utilities Restoration Building Official - S Fire Marshal - S Public Utilities - S Private Utilities - S Radiological Protection Fire Department - S State Hazmat Teams - P Recover Efforts- Building Official - P Structural Occupancies Public Works - S Engineering - S Community Development - S Finance - S CODE: P = Primary S = Secondary C = Coordination 11 \ . / 11 EMERGENCY OPERATIONS - - - ASSIGNMENTS AND RESPONSIBILITIES TEAM NO.1 Legislative Control \ Team Leader: Team Composition: Mayor/City Council , ) Mayor Responsibilities: Define and Articulate Public Policy and Direction TEAM NO.2: Team Leader: Government Operations and Administration City Administrator Team Composition: City Administrator, Management Team Responsibilities: Government Operations and Administration, Legal and Financial Matters, Intelligence, Media & Public Info., Econ. Stabilization, Records and Reports. TEAM NO.3: Emergency Operations Center Management Team Leader: Team Composition: Fire Chief, Administrator Em Mgmt Dir/City Admin Sheriff, City Clerk, Building Official Responsibilities: E.O.C. Management, Warning System Management, Emergency Communication, Resources Management, Evacuation and Crisis Relocation, EOC Records and reports. TEAM NO.4: Engineering, Inspection and Damage Assessment Team Leader: City Engineer Team Composition: City Engineer and Staff, Building Official, City Inspectors, Finance Director Responsibilities: Emergency Engineering, Field Surveys and , J Inspections, Emergency Repairs & Emergency Structures, Damage Assessment & Cost Estimates, Map and Charts. TEAM NO.5: Public Works and Utility Systems Team Leader: Public Works Supt Team Composition: Public Works Superintendent, P.W. Supervisors, Staff and PublicWorks Crews Responsibilities: Water and Sewer System Operation, Electrical Power and Gas Service, Roadway Clearing and Repairs, Debris Clean- up, Removal and Disposal, Stormwater Management and Flood Control, Manpower and Emergency Equipment Management. TEAM NO.6: Health & Human Services, Congregate Care: Community Team Composition: Finance Director, Community Development Dir., Dev. Director City Clerk, Human Resource Director Responsibilities: Emergency Housing and Shelter Management, Emergency Water, Food and Bedding, Emergency Hospital, Medicine and Morgue, Public Transportation Services. , / 12 TEAM NO.7: Sheriff Team Leader: Team Composition: Sheriff's Patrol, Commander, Fire Chief or Designee. / Sheriff's Capt. Responsibilities: Law Enforcement, Traffic Control, Area Security, Access Control, Crime Prevention, Impounding and Custody. TEAM NO.8: Fire and Rescue Services Team Leader: Deputy Fire Chief Team Composition: Fire Officers Or Designee Responsibilities: Fire Suppression, Rescue Services, HAZMAT and RADAF. Operations Policies A. Protection of life and property during an emergency is the primary responsibility of government at all levels. B. In an emergency affecting more than one political jurisdiction, officials of all jurisdictions involved will coordinate their services to the maximum extent possible. C. The City of Andover Emergency Management Director will assist in providing resource coordination between government agencies and the private sector. / D. City government resources must be utilized to the maximum before state or federal assistance will be made available. E. Each agency, department, or service of city government will maintain records during an emergency. These records should include work hours, equipment hours, supplies and materials consumed, injuries to personnel, and damage to public facilities and equipment. Support A. National Guard 1. Overview When a natural disaster or other major emergency is beyond the capability of local government, support from National Guard units may be available. Only the Governor, as commander-in-chief of the Minnesota National Guard, has the authority to activate the Guard. The purpose of the activation is to ensure the preservation of life and property and to support civil law enforcement agencies: / 13 a. National Guard assistance will complement, and not be a substitute for county and/or city participation in emergency operations. , ) b. If made available, National Guard personnel remain under military command at all times, but will support and assist county and/or city forces in the accomplishment of a specific task or tasks. 2. Request Procedure In the case of the county and all cities that are not of the first class, the sheriff must submit the request for assistance to the Governor's Office. (In the case of cities of the first class, the Mayor, after consulting with the County Sheriff, will submit the request to the Governor.) Requests for activation of the National Guard are to be submitted to the State Duty Officer, by calling (651) 649-5451. Military assistance shall be employed only to supplement and support city, county, and state efforts. Military assistance may include area security, road blocks, crowd control, emergency communications, emergency repairs to roads, bridges, public structures and clean-up activities, disaster control and similar functions not involving private properties, industry and similar activities. ) The city must be prepared to estimate the amount and type of assistance required. Typical requirements might include: military police, general personnel, heavy equipment, vehicles, aircraft, helicopters, transportable hospitals, tents and bedding, communications, systems, and any other type of military gear that may be available. Specific instructions for obtaining military assistance can be described as follows: . Insure that city emergency has been officially declared by the Mayor. . Call initial request to the Anoka County Sheriff's Office 911, (763-427-1212). The Mayor and Sheriff will coordinate the request and the Sheriff will submit it. . Prepare formal written request to Governor's Office. . Follow-up with call to Governor's Office that request is en route (651-296-3391). . Advise City staff, Police and Fire Departments that military assistance has been requested. . Be prepared to provide areas and space for bivouac of j 14 personnel, parking for equipment, set up of communications equipment, transportable hospitals, etc. . Meet with the Military Commander, introduce personnel and set up for operation/control. , / a. A summary of state and federal programs available to local governments which are experiencing or have experienced a disaster is contained in Disaster Response and Recovery: A Handbook for Local Government. This document was developed by the Minnesota Division of Emergency Services (DES), and is on file with the Anoka County Emergency Management Director. b. Information and assistance in securing state or federal support may be obtained by contacting the Anoka County Emergency Management Director. (see Call List Section). , /' '\ ; 15 Standing Operating Guidelines City of Andover Emergency Operation Plan Mayor , / In the City of Andover, the Mayor is responsible for providing overall direction and control of City Government resources involved in the response to a disaster. The City Emergency Management Director will serve in a staff capacity to the Mayor, and will coordinate all aspects of this plan. The City Emergency Management Director will also serve as a liaison with the Anoka County Emergency Management Director. MAYOR'S CHECKLIST 1. Verify warning system operation. D 2. Obtain briefing of status of emergency condition D 3. Make contact with Andover Fire Chief or Designee D 4. Make Contact with Anoka County Sheriff as appropriate D /5. Conduct tour of disaster site, as appropriate D 6. Receive initial estimate of damage (no PIO release) D 7. Announce declaration of emergency in consultation with E.M. D. D 8. Make contact with Governor or State EOC as appropriate D 6. Coordinate press releases with City Administrator and Emergency Management Director D 10. Act as Chief Public Spokesperson for the City D 11. Review emergency situation for needed actions D / 16 -. Standing Operating Guidelines City of Andover Emergency Operation Plan City Administrator , / RESPONSIBILITY: General Administration of City Activities CITY ADMINISTRATOR' S CHECKLIST 1. Verify warning system operation D 2. Obtain reports on emergency situation D 3. Prepare outline for Council and Staff briefing D 4. Brief Mayor, Council and staff on disaster situation D 5. Set up emergency city administration D ,6. Conduct survey of disaster area with Mayor and City Council D , / 7. Set up Public Information Office D 8. Consult finance and legal personnel D 9. Establish emergency funding account with appropriate staff D 10. Determine/Access organizational needs and requirements D 11. Ensure city hall communications with the public D 12. Coordinate and respond to public inquiries for emergency services D 13. Assess local economy and industry requirements D 14. Press release preparation D , 17 Standing Operating Guidelines City of Andover Emergency Operation Plan Emergency Public Information , J Purpose The purpose of this Standard Operating Guidelines (SOG) is to establish a plan for the orderly dissemination of necessary information to the public, in a timely manner, during emergency or post emergency operations. Direction All releases to the media will be made through the Public Information Office (PIO). The Mayor (or Senior Council Member) or City Administrator are the only officials authorized to perform this role. Method During an emergency: A. Evaluate the scope of emergency and appropriate PIO response. B. Establish media briefing room and time schedule for releases/updates. 1. If the scale of the emergency warrants, the City Council Chambers, 1685 Crosstown Blvd or Fire Station #1, 13875 Crosstown Blvd will be used as determined by City Administrator 2. Smaller emergencies will be addressed through the City Administrator's office and City Hall conference rooms. 3. In all cases, the public will access information through and from the City Administrator's Office. C. Inform media of PIO plan, location and schedules. D. Meet with Operations Team leaders or their designees to assess content of information release and current incident status. E. Open Public Information Center to media and public. 1. City Hall, 1685 Crosstown Blvd., Andover MN , 2. Bunker Hills Activities Center, 550 Bunker Lake Blvd., Andover MN , 3. Fire Station #1, 13875 Crosstown Blvd., Andover MN 4. Public Works Building, 1785 Crosstown Blvd., Andover MN F. Release prepared message to the media and leaders of all city, state, volunteer, service groups, etc. Standing Operating Guidelines City of Andover Emergency Operation Plan Alert Call list CITY OF Andover Alert Call List City officials and employees may not always be present or immediately available for the management of governmental functions at the onset of an emergency situation. Under such emergency conditions the Warning Officer(Anoka County Sheriff Duty Officer) or Designee is responsible to contact Emergency Manager. Emergency Manager will contact personnel listed below: 1. Emergency Management Director or Designee 2. City Administrator 3. Mayor 4. City Council Members 5. Fire Chief or Designee 6. Anoka County Sheriff Note: Emergency Management Director and City Administrator will contact all others necessary to operate E.O.C. Department heads shall immediately call or respond to the E.O.C. upon verifying a disaster in Andover. f Standard Operating Guidelines City of Andover ATTACHMENT 1 Emergency Operation Plan Emergency Public Information LIST OF ALL AVAILABLE MEDIA SOURCES I MEDIA I CITY [ TELEPHONE [ FAX NUMBER I NUMBER Minneapolis Star & Minneapolis 612-673-4000 612-673-4359 (Mpls) Tribune 651-227-9371 (St. Paul) St. Paul Pioneer Press St. Paul 651-222-1111 651-228-5500 Andover Today Andover 763/755-5100 763/755-8923 Anoka Union Coon Rapids 763/421-4444 763/421-4315 WCCO Radio St. Paul/Minneapolis 651-292-0334 (StP) 612-370-0159 612-370- 0611(Mpls) , I KSTP Radio St. Paul/Minneapolis 651-647-1500 651-649-1515 MN News Network Radio St. Paul/Minneapolis 651-321-7200 651-696-0100 Minnesota Public Radio St. Paul/Minneapolis 651-290-1500 651-290-1295 WL TE Radio St. Paul/Minneapolis 612-339-1029 612-339-5653 WMIN Radio St. Paul/Minneapolis 612-321-7200 612-321-7202 WCCO Television St. Paul/Minneapolis 612-339-4444 612-330-2767 KMSP Television St. Paul/Minneapolis 952-944-9999 952-942-0455 KARE Television St. Paul/Minneapolis 763-546-1111 763-546-8606 KSTP Television St. Paul/Minneapolis 651-646-5555 651-642-4409 Fox St. Paul/Minneapolis 612-379-2929 Channel 45 St. Paul/Minneapolis 651-645-4500 651-642-4409 '-. " / 20 SAMPLE NEWS RELEASE / For Immediate Release The (jurisdiction) advises all contractors wishing to engage in repairs or reconstruction work necessitated by our recent disaster to obtain permits and copies of disasters damage inspection forms before proceeding with any work. In addition, all contractors must be currently registered with the (registration authority) before permits may be issued. All citizens and residents of (jurisdiction), please be informed that the purpose of these requirements is to screen out possible opportunists from taking advantage of the current situation. Furthermore, residents are cautioned and warned not to sign blank contracts, agree to have work performed without first seeing the contractor's registration card, or allow work or alterations not authorized by the (jurisdiction) Building Department. \ Signature / Title Phone Date / 21 Standard Operating Guidelines City of Andover Emergency Operation Plan Emergency Management Director , / RESPONSIBILITY: Overall Emergency Management and Resource Management Emergency Warning System Development and Management Communications System Development and Management Emergency Operations Center Direction and Coordination EMERGENCY MANAGEMENT DIRECTOR'S CHECKLIST (THE FIRE CHIEF HAS BEEN DESIGNATED TO ASSUME THIS FUNCTION BY THE CITY COUNCIL) 1. Verify warning system operation D 2. Activate Emergency Operations Center D 3. Initiate emergency call list D 4. Set up EOC radio and telephone D 5. Obtain reports on emergency situation D ',6. Check contacts with County Emergency Services D , / 7. Initiate contacts with Sheriff and Fire Departments D 8. Brief Mayor, Council and staff on emergency situation D 9. Insure action log and record system is established D 10. Assemble and brief emergency recovery crew leaders D II. Confirm Public Works readiness (personnel and equipment)/Contact PW Duty Person D 12. Assess disaster area security and Sheriff requirements D 13. Public information and press release status and media contact D 14. Initiate contacts with Red Cross and Salvation Army D 15. Institute 1. D. tag and record system D , / 22 Standard Operating Guidelines City of Andover Emergency Operation Plan Community Development Director , , / RESPONSIBILITY: The Director of Community Development shall be informed of all mitigation efforts which might reasonably affect property uses. The Director shall also coordinate economic and structural recovery efforts for residential, commercial and public property. Application for funding or grants for disaster relief shall be coordinated between the Director of Community Development and the Director of Finance. Emergency Zoning-Gather information on zoning changes in community during disasters. Emergency Housing , Shelter Management , / Water/Food Health Services Public Transportation \ ) 23 ~-. Standard Operating Guidelines City of Andover Emergency Operation Plan Building Official \ / RESPONSIBILITY: The Building Official shall direct all structural damage assessments within the City. Liaison with other agencies or departments will occur as necessary. The ICBO Uniform Disaster Mitigation Plan (on file in Emergencv Management Director's Office) shall be the document governing damage assessments. The following is a brief outline of steps to be followed: Step 1: Set up inspection teams. Provide teams with maps, report forms, placards, flashlights, clip board, staple gun, camera, radio, hard hats and gloves. Step 2: Make preliminary assessment of extent of damage (areas involved) and prepare report. , / Step 3: Send out letters to municipalities requesting personnel assistance for assessment of damage. Step 4: Mail out instruction letters to homeowners. Sample Public Information Release in PIO section J 24 Standard Operating Guidelines City of Andover Emergency Operation Plan Director of Public Works / RESPONSIBILITY: The City Engineer/Public Works Superintendent shall coordinate all civil engineering/public works issues arising from the disaster. This may include Maintenance personnel to clear streets and remove debris, and engineering staff to assess damage to roads, bridges, etc. CITY ENGINEER/PUBLIC WORKS SUPERINTENDENT CHECKLIST 1. Alert Public Works/Engineering personnel D 2. Obtain briefing on emergency situation D 3. Take count of Public Works personnel and set up recovery teams D 4. Determine emergency equipment requirements D ,5. Brief crews and dispatch to emergency area D , / 6. Determine emergency supply stocks D 7. Set up record system on personnel time, equipment time and supplies consumption D 8. Determine road clearing and emergency repair requirements D 9. Determine debris collection and disposal requirements D 10. Assign crews to tree removal, boarding-up damaged structures, etc. D 11. Determine City water system, well and pump operation D 12. Determine sanitary sewer and lift station operation D 13. Determine emergency electrical power requirements D 14. Determine storm drainage channels and flood prone areas D '\ 15.. Maintain map record of emergency problem areas D J 25 Standard Operating Guidelines City of Andover Emergency Operation Plan Community Development Director/ Finance Director , J RESPONSIBILITY: The Community Development Director/FirIance Director shall have responsibility for the entire public health spectrum, including: Coordination of emergency shelter and housing in conjunction with the American Red Cross, School District 11 & 15 Overall coordination of emergency transportation such as school buses, MTC etc. Coordinate, as appropriate, activities of the following agencies in all issues relating to immediate or potential threats in public health: Water/Food , , / Health Services Public Transportation Medical (AIlina) Congregate care (Red Cross, Salvation Army) Public Works (Clean-up and disposal) Community Development/Inspections (Habitability, Utilities) Fire/Police (as necessary) Liaison with County or State agencies and the recommendation to call them , , ) 26 Standard Operating Guidelines City of Andover Emergency Operation Plan Finance Director , RESPONSIBILITY: The Director of Finance has overall responsibility to coordinate financial record keeping by all functional groups. The Director will also work with the Community Development Department to apply for grants, loans, etc. to assist in recovery from a disaster. Set up/coordinate record system on personnel time, equipment and supplies. All departments need to document. (FEMA Guidelines*) , / , \ I 27 Standard Operating Guidelines City of Andover Emergency Operation Plan SHERIFF RESPONSIBILITY: The Anoka County Sheriff shall have sole authority over all law enforcement issues. The Sheriff, or designee, shall be in attendance at the EOC whenever it is activated. All other law enforcement personnel and activities shall be operated from the Anoka County Sherifrs office at 1530 Bunker Lake Blvd. Any decision to activate the National Guard shall be made only after consultation with the Sheriff. (see also Areas of Responsibility section). Law Enforcement Traffic Control Security \ , .' , 28 Standard Operating Guidelines City of Andover Emergency Operation Plan Fire Chief , ) RESPONSIBILITY: The Fire Chief Designee shall have sole authority over all issues relating to fire, search and rescue and mitigation of hazardous material incidents. The Chief, or designee, shall be in attendance at the EOC whenever it is activated. All fire activities will be conducted from the Andover Fire Station #1. Decisions regarding activation of Mutual Aid, Haz- Mat Teams, etc. shall be made by the Fire Chief. Fire Suppression Rescue Evacuation , Relocation , J "- ./ 29 Standard Operating Guidelines City of Andover Emergency Operation Plan Medical and First Aid , I , / RESPONSIBILITY: Allina Ambulance will be notified by Anoka County Dispatch. Their responding crews will activate the appropriate protocol for Multiple Patient Scenes (MPS) or Mass Casualty Incident (MCI) (SOP on file in Emergency Manager's Office). They will also provide a Medical Liaison person to the EOC. Additional personnel for triage and treatment areas may be supplied by Anoka County Sheriff. American Red Cross and Salvation Army will coordinate with Allina and Andover Community Development Director/City Clerk to provide triage centers, congregate dining and shelter facility. The Anoka County Medical Examiner will be contacted, as necessary, by Allina. / , / 30 Standard Operating Guidelines Emergency Operation Plan Warning and Notification J Purpose This standard operating guideline is intended to provide for the proper receipt and dissemination of all warnings and notifications of natural or man-made disasters. It provides procedures to disseminate warning to the general public within the jurisdictional areas of Andover and to ensure that immediate action is taken to minimize the effects of an impending or actual disaster. I. General The Anoka County Warning Point, Sheriff's Patrol Station, Central Communications, 325 East Main Street, Anoka, MN 55303, is responsible for disseminating all watches and warnings to Andover except for warnings for conditions generated within the city itself. The Anoka County Warning Point has a 24 hour warning capability. The Andover Warning Officer is the Anoka County Sheriff Patrol Supervisor or Designee. The Andover Warning Point is the Anoka County Sheriffs Patrol Station, Central , / Communications Center, 325 East Main Street, Anoka, MN 55303, The Andover Warning Officer or Designee is responsible for ensuring all warnings and notifications are properly received and disseminated. II. Actions to be taken by the City Warning Officer or Designee when there is an immediate threat to life: A. Upon receipt of warning from Anoka County Warning Point: 1. Notify City of Andover Emergency Management Director or City Administrator. 2. Notify radio and/or TV stations as appropriate (in majority of cases Anoka County will contact news media when they have generated the warning). 3. Notify certain private and/or public facilities (hospitals, industries, nursing homes, etc.). / 31 Standard Operating Procedure City of Andover Emergency Operation Plan Warning and Notification , , B. City generated warning: 1. Natural Disasters A. Sighted tornado touchdown 1) Disseminate warning to the general public by requesting activation of the metro siren control system. Minneapolis-St. Paul Weather Service Office has this responsibility. 2) Notify Anoka County Warning Point of the weather conditions and municipal actions taken. 3) Contact the Emergency Management Director or other local government officials who will instruct tl1e warning point of action to be taken. 4) Other disaster or emergency condition. If needed, disseminate warning to the general public by requesting activation of the sirens. Activation for emergency conditions other than tl10se previously listed , / is accomplished by reporting the conditions to the State Warning Point (State Department of Emergency Management) and requesting activation of Metro Area Siren Control System for the reasons given. If the metro system is activated, the State Warning Point is responsible to ensure the appropriate radio/television coverage is provided. The alert or attention signal will be sounded in the manner described under testing procedures. 32 Standard Operating Guidelines City of Andover 'Emergency Operation Plan Warning and Notification III. Actions to be taken by the Emergency Management Director for situations not involving an immediate threat to public safety: A. Notify Anoka County Warning Point/Communications Center of the situation. IV. Testing Procedures A. State policy is that counties and municipalities test their public warning systems at 1300 hours (1 :00 pm.) the first Wednesday of each month. Counties and municipalities are encouraged to make advance announcements of each test through local radio, television, and newspapers. B. At 1 :00 p.m. the first Wednesday of each month the County Warning Point will test the Anoka County Area Siren System. V. In the event of a natural or man-made disaster the general public is advised to contact , , local law enforcement agencies for information regarding missing persons, emergency services, restricted areas and other pertinent information. Warning System Diagram - GIS map at siren locations Recorded Message Web Site ~ 33 Standard Operating Guidelines '. City of Andover '--j Emergency Operation Plan Medical Examiner Multiple Deaths Medical Examiner 1. CAP ABILITY The Anoka County Medical Examiner's Office can handle up to ten bodies without aid. With more deaths, they would use refrigerated trucks for temporary storage and call in more pathologists to help. Temporary morgues may not be used unless directed and controlled by Medical Examiner. Minnesota's State Bureau of Criminal Apprehension has a forensic team that can respond and help in a mass casualty event. They have 200 - 300 body bags, I.D. tags, etc. They also have capability of staking body location and contributing to the overall investigation. ,2. OPERATIONS '. / A scene investigation must be done carefully. Bodies must be investigated for certain identification, documentation of injuries, etc., but forensic specialist should do this. FBI fingerprint specialists will respond within a few hours. For personal effects, have at least 2 people from different agencies work as a team to document finding. Volunteer help should not be used for any of this. If a temporary morgue is used, it should not be a church or school. Stigmas become attached to the building. In addition, the use of a wooden floor is not recommended whenever possible. / 34 Standard Operating Guidelines City of Andover Emergency Operation Plan Emergency Organizations and Call List ,~ ) CITY OF Andover Emergency Organizations and Call Lists Verify all numbers 1. Governor's Office 651/296-3391; 651/296-0674 FAX 2. Dept of Public Safety/Em. Management-Duty Officer 651/649-5451 3. Adjutant General's Office 651/282-4662 4. Anoka County Emergency Services 763/427-1212 5. Anoka County Sheriff 763/427-1212 6. Anoka County Communication 763/427-1212 7. Anoka County Sheriff (Patrol Station) 763/754-4545 \ , / 8. Anoka County Maintenance Department(highway) 763/862-4200 9. Fire Chief - Dan Winkel Home 763/323-2908 Cell number 612/328-7765 Pager number 612/622-8648 Office - Station #1 763/755-9825 10. Hospitals - Emergency Rooms St. Paul Regions 651/221-2121 Mercy Medical Center 763/236-7144 Unity Hospital 763/236-4144 11. Minnesota Pollution Control Agency State Pipeline Safety - State Duty Officer 763/296-8100 12. National Weather Service (Radar) 612/725-6090 13. First Aid Supplies Mercy Hospital 763-236-6000 Unity Hospital 763-236-5000 Allina Medical 763-576-9593 \ 14 Funeral Homes , / Gearhart Anoka 763-421-4347, Coon Rapids 763-755-6300 Methven Taylor Anoka 763-421-9393, Blaine 763-786-2127 35 Thurston Lindberg Anoka 763-421-0220 Washburn McReavy Seman Coon Rapids 763-767-1000 15. Farmstead Facility 763-712-7000 \ 16. Clinics '-) Riverway Clinic Andover 763-712-6500 Andover Park Clinic 763-862-2341 17. Ambulance Service Allina 763-576-9593 18. Body Bags-Medical Examiner 763-236-9050 after hrs 763-427-1212 19. UTILITIES Connexus 763-323-2600 Emer. Outage 763-323-2660 Great River Energy Minnegasco 612-372-4664 Emer. 612~372-5050 Qwest 800-573-1311 Repair 800-244-1111 Temp Line 20. MEDICAL EMERGENCIES Minnesota Poison Control System 800/222-1222 Salvation Army Representatives Social Services 763-755-6873 21. RED CROSS \ J Anoka Co 763-767-8167 Downtown Office Toll Free 612-871-7676 22. RAILROAD EMERGENCIES Burlington Northern Santa Fe 800-832-5452 CP/Soo Line 800-766-4357 Minnesota Commercial 651-646-2010 Wisconsin Central 651-633-8771 23. DNR Helicopter Brainerd Office Cambridge Office via Central Comunications 24. DU All (board up houses) 763-788-9411 612-474-7033 Don Becker Home 25. State Patrol Helicopter 651-649-5451 '-. ,-j 36 Standard Operating Procedure City of Andover , ;Emergency Operation Plan HazMat Emergency Numbers / State of Minnesota All notifications for HAZMA T or DISASTER can be done through the State of MN DUTY OFFICER (24 hours) - 651-649-5451. MNDOT 651-779-1168 MPCA 651-296-8100 Explosives/Ordnance Demolition - Contact Central Communications-- Anoka County St. Paul Bomb Squad 651-291-1111 Minneapolis Bomb Squad 612-673-2853 Chemical Manufacturers (with response teams and advice) , / Dow (517) 636-4400 (24 hours) Chevron (415) 233-3737 (24 hours) E.!. Dupont (302) 774-7500 (24 hours) Shell (618) 254-7331 (HAZMAT) ASTN (Pesticide Spill) (800) 424-8802 EPA or National DOT Dry Sand Andover Public Works 763-755-8118 MTC Bus (evacuation) 612-349-7317 Kottke's Transportation 763-755-3100 / 37 Standard Operating Guidelines City of Andover Emergency Operation Plan Mutual Aid Directory , ) Other Communication Centers Anoka County 763- 427-1212 Hennepin County 763-525-6216 Ramsey County 651-484-3366 St. Paul Police 651-291-1111 Washington County 651-439-9381 , ; '. , ) 38 Standard Operating Guidelines City of Andover Emergency Operation Plan Evacuation Sites , , J POSSIBLE EVACUATION SITES North Areas (Andover, Oak Grove) Schools Crooked Lake School, 2939 Bunker Lake Blvd., Andover MN 763-506-2100 Rum River Elementary School, 16950 Verdin St., Andover MN 763-506-8200 Oak View School, 15400 Hanson Blvd., Andover MN 763-506-5612 Andover High School, 14800 Crosstown Blvd., Andover MN Andover Elementary, 14950 Hanson Blvd., Andover MN 763-506-1700 Meadow Creek School, 3037 Bunker Lake Blvd., Andover MN 763-427-4595 Churches Constance Evangelical Free Church, 16150 Crosstown Blvd., Andover 763-434-5995 '\ Family of Christ Lutheran Church, 16045 Nightingale St., Andover 763-434-7337 , i Grace Lutheran Church, 13655 Round Lake Blvd., Andover MN 763-421-6520 Meadow Creek Church, 3037 Bunker Lake Blvd., Andover MN 763-427-4543 Prairie Oak Community Church, 1657 161st Avenue, Andover MN 763-434-8191 Hope Lutheran Church, 16180 Round Lake Blvd., Andover MN 763-421-8434 Riverdale Assembly of God, 3210 Bunker Lake Blvd., Andover MN 763-421-8080 Bunker Hills Activity Center, 550 Bunker Lake Blvd., Andover MN 763-757-3920 Farmstead Presbyterian Homes, 13733 Quay St., Andover MN 763-712-7000 , / 39 Standard Operating Guidelines City of Andover Emergency Operation Plan Evacuation Sites POSSIBLE EVACUATION SITES South Areas (Coon Rapids, Anoka, Blaine) Hotels Comfort Inn 9052 University A venue Coon Rapids MN 763/785-4746 Fairfield Inn 8965 Springbrook Drive Coon Rapids MN 763/755-8922 Country Suites 155 Coon Rapids Blvd Coon Rapids MN 763/780-3797 , J Super 8 Motel 9410 Baltimore St NE Blaine MN 763/786-8888 , ;' 40 Standard Operating Guidelines City of Andover Emergency Operation Plan Evacuation Sites ) POSSIBLE EVACUATION SITES East Areas & West Areas (Ham Lake, Ramsey, Elk River) Hotels Americinn 13440 Highway 65 Ham Lake MN 55304 763/755-2100 Comfort Suites 6440 Highway 10 Ramsey MN 55303 763/323-4800 Country Inn 18894 Dodge Street Elk River MN 55433 763/241-6990 \ , /' " " / 41 -. GENERAL RESOURCE LISTING Churches , List of Schools ; Constance Evangelical Free Church 763/434-5995 16150 Crosstown Blvd NW Andover MN 55304 Family of Christ Lutheran Church 763/434-7337 16045 Nightingale 51. NW Andover MN 55304 Grace Lutheran Church 763/421-6520 13655 Round Lake Blvd NW Andover MN 55304 Meadow Creek Church 763/427-4543 3037 Bunker Lake Blvd NW Andover MN 55304 Prairie Oak Community Church 763/434-8191 1657 161'1 Avenue NW Andover MN 55304 , , / Riverdale Assembly of God 763/421-8080 3210 Bunker Lake Blvd NW Andover MN 55304 World of Pentecost 763/434-3200 16060 Crosstown Blvd NW Andover MN 55304 Anoka Seventh Day Adventist 763/421-4020 15036 Round Lake Blvd NW Andover MN 55304 Hope Lutheran Church 763/421-8434 16180 Round Lake Blvd NW Andover MN 55304 '\ . ~ I 42 Schools/Day Cares Andover Elementary 763/506-1700 14950 Hanson Blvd NW '. Andover MN 55304 . Andover High School 14800 Crosstown Blvd NW Andover MN 55304 Andover Pre-School/Family Place 763/422-7988 13632 Crosstown Blvd NW Andover MN 55304 Children's World Day Care 763/862-3710 1485 Bunker Lake Blvd NW Andover MN 55304 Crooked Lake Elementary School 763/506-2100 2939 Bunker Lake Blvd NW Andover MN 55304 For Kids Only 763/754-2594 13654 Thrush St NW Andover MN 55304 / Golden Rule Child Care Center 763/421-1996 13655 Round Lake Blvd NW Andover MN 55304 Meadow Creek Christian School 763/427-4595 3037 Bunker Lake Blvd NW Andover MN 55304 Oak View Middle School 763/506-5612 15400 Hanson Blvd NW Andover MN 55304 Rum River Elementary School 763/506-8200 16950 Verdin St NW Andover MN 55304 Tutor Time Day Care 763/422-3887 3390 Bunker Lake Blvd NW Andover MN 55304 Bridges/Alternative School 763/506-7552 ~ 13735 Round Lake Blvd NW Andover MN 55304 43 (is) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator(~ FROM: Jim Dickinson, Finance Director SUBJECT: 2002 First Quarter Financial Report DATE: May 7,2002 INTRODUCTION The Andover City Council is requested to review the attached financial reports. The Finance Department will be providing, at minimum, a quarterly financial presentation to the City Council into the future. DISCUSSION , ./ The attached reports represent the status of operational revenues and expenditures for the first quarter of 2002, a maturity summary of the investment portfolio and an indication of past and present rates of return on investments. The Finance Director will review the attached reports with the Council at the meeting. BUDGET IMPACT The attached reports show the overall operational impact of the first quarter of2002. ACTION REOUESTED Informational data provided and no formal action is needed. Attachments CITY OF ANDOVER Budget to Actual Comparison DPERAT IDNAL REVENUES / 2002 2001 Department Annual Year % Annual Year % Budget March to Date Received Budget March to Date Received GENERAL REVENUE Property Taxes $ 4,271,900 $ - $ - 0.00% $ 4,031,155 $ - $ 726.00 0.02% Licenses & Permits 910,640 33,286 98,978 10.87% 872,020 56,422 120,150 13.78% Intergovernmental Revenue 632,299 16,960 165,512 26.18% 1,083,004 545 133,862 12.36% Charges for Services 442,590 27,860 78,623 17.76% 573,260 56,613 112,977 19.71% Fine and Forfeits 78,000 6,005 14,263 18.29% 65,300 7,052 12,349 18.91% Miscellaneous Revenue 409,500 298 30,487 7.45% 308,000 475 30,780 9.99% Transfers 242,422 - - 0.00% 244,067 - - 0.00% TOTAL GENERAL REVENUE 6,987,351 84,409 387,864 5.55% 7,176,806 121,107 410,844 5.72% SPECIAL REVENUE FUNDS Economic Develop. Authority 137,378 - - 0.00% 134,102 (280,475) - 0.00% Drainage & Mapping 50,500 (3) 217 0.43% 50,500 - - 0.00% Lower Rum River 26,084 - - 0.00% 25,959 - - 0.00% Forestry 19,750 402 1,869 9.46% 14,775 585 1,690 11.44% TraillTransportation 23,800 - 800 3.36% 91,150 - 350 0.38% Septic Disposal 700 - - 0.00% 1,120 - - 0.00% Right of Way Management 31,775 430 1,430 4.50% 54,200 674 864 1.59% Capital Equipment Reserve 260,000 - 14,200 5.46% 277,500 - - 0.00% Seal coating 15,000 - - 0.00% - - - , Oak Wilt Suppression 13,475 - - 0.00% 8,600 - - 0.00% I TOTAL SPECIAL REVENUE 578,462 829 18,516 3.20% 657,906 (279,216) 2,904 0.44% ENTERPRISE Water 1,317,514 3,537 12,410 0.94% 1,196,600 4,050 10,800 0.90% Sewer 1,226,220 - (2,790) -0.23% 1,144,600 (2,790) (2,790) -0.24% TOTAL ENTERPRISE 2,543,734 3,537 9,620 0.38% 2,341,200 1,260 8,010 0.34% INTERNAL SERVICE Central Equipment 437,700 - - 0.00% 407,665 - - 0.00% Risk Management 12,950 7,500 7,500 57.92% 30,382 135 135 0.44% TOTAL INTERNAL SERVICE 450,650 7,500 7,500 1.66% 438,047 135 135 0.03% TOTAL FOR ALL .FUNDS $ 10,560,197 $ 96,275 $ 423,499 4.01% $ 10,613,959 $ (314,823) 466,330 4.39% 3 g: Idataljinance. dat\Mar 02 Rev.xls Updated: 5/1/2002 -. CITY OF ANDOVER Budget to Actual Comparison OPERAT IONAL EXPENDIr URES Completion of three months would be at 25% of budget / 2002 2001 Department Annual Year % Annual Actual Year % Budget March to Date Expended Budget March to Date Expended GENERAL FUND Mayor and Council $ 67,748 $ 6,665 $ 18,518 27.33% $ 74,841 $ 5,410 $ 17,195 22.98% Newsletter 28,350 1,229 4,657 16.43% 25,000 2,849 6,041 24.16% City Clerk 126,606 29,355 40,603 32.07% 114,094 10,412 20,063 17.58% Elections 43,813 195 391 0.89% 11,637 188 379 3.26% Administration 120,301 20,438 31,011 25.78% 98,360 5,714 11,407 11.60% Human Resources 161,379 7,121 14,724 9.12% - - - Financial Administration 252,712 23,109 53,579 21.20% 236,395 27,597 56,281 23.81% Auditing 11,000 - - 0.00% 11,000 3,500 3,500 31.82% Assessing 102,000 96,537 98,930 96.99% 84,500 - 92,037 108.92% Attorney 133,200 11,635 23,359 17.54% 127,500 8,440 18,146 14.23% Planning and Zoning 258,584 25,024 48,253 18.66% 248,932 23,031 42,244 16.97% Information Systems 131,414 10,320 32,493 24.73% 132,515 13,652 35,097 26.48% City Hall Building 75,376 13,174 22,040 29.24% 73,868 5,648 17,717 23.98% Fire Station 68,644 15,934 24,542 35.75% 54,289 5,484 17,432 32.11% Public Works Building 294,397 16,134 31,795 10.80% 279,555 12,178 33,372 11.94% Senior Citizen Center 79,423 3,818 5,271 6.64% 12,485 984 2,372 19.00% Equipment Building 12,933 375 687 5.31% 18,909 390 979 5.18% City Hall Garage 2,335 383 395 16.90% 2,296 133 283 12.35% Engineering 377,323 36,691 79,299 21.02% 368,430 39,120 77,476 21.03% TOTAL GENERAL GOVERNMENT: 2,347,538 318,135 530,547 22.60% 1,974,606 164,729 452,022 22.89% Police Protection 1,203,496 - - 0.00% 1,106,616 - - 0.00% Fire Protection 748,276 81,554 106,998 14.30% 650,809 20,784 83,823 12.88% Protective Inspection 398,437 43,872 89,441 22.45% 377,583 40,063 84,989 22.51% Civil Defense 16,558 1,098 1,568 9.47% 16,496 453 906 5.49% Animal Control 13,780 94 1,173 8.51% 13,680 227 1,963 14.35% TOTAL PUBLIC SAFETY: 2,380,547 126,618 199,180 8.37% 2,165,184 61,527 171 ,681 7.93% Streets and Highways 393,932 36,804 65,880 16.72% 1,108,369 20,851 41,312 3.73% Snow and Ice Removal 533,473 57,390 109,224 20.47% 501,514 77,123 128,705 25.66% Storm Sewer 126,299 2,431 4,457 3.53% 131,074 3,894 7,079 5.40% Street Lighting 36,400 2,147 4,226 11.61% 36,400 1,992 5,384 14.79% Street Signs 118,161 7,483 30,012 25.40% 130,030 14,601 21,775 16.75% Traffic Signals 30,000 1,012 2,131 7.10% 30,000 900 2,092 6.97% Street Lights. Billed 141,150 10,623 21,197 15.02% 141,150 10,040 20,080 14.23% Parks and Recreation 627,967 44,164 90,603 14.43% 605,183 38,081 82,406 13.62% Tree Preservation 23,830 1,197 1,940 8.14% 22,105 790 3,149 14.24% Weed Control 20,674 1,108 2,099 10.15% 22,337 979 2,977 13.33% Sunshine Park 33,270 1,380 3,770 11.33% 32,007 497 1,364 4.26% Recycling 117,931 7,694 16,755 14.21% 110,295 8,074 14,847 13.46% TOTAL PUBLIC WORKS: 2,203,087 173,433 352,294 15.99% 2,870,464 177 ,822 331,171 11.54% Other and Unallocated 46,089 21,200 94,153 204.28% 166,552 3,036 25,725 15.45% TOTAL OTHER AND UNALLOCA TED: 46,089 21,200 94,153 204.28% 166,552 3,036 25,725 15.45% GENERAL FUND GRAND TOTAL: 6,977,261 639,387 1,176,173 16.86% 7,176,806 407,114 980,599 13.66% e e -. 2002 2001 Department Annual Year % Annual Actual Year % Budget March to Date Expended Budget March to Date Expended SPECIAL REVENUE FUNDS , Economic Development 138,728 12,266 23,377 16.85% 134,102 8,082 18,570 13.85% , Drainage and Mapping 51,935 150 1,216 2.34% 50,500 - 119 0.24% Lower Rum River 26,910 2,162 6,364 23.65% 25,959 2,015 5,392 20.77% Forestry 22,316 2,869 5,681 25.46% 17,482 188 275 1.57% Trail/Transportation 128,150 - - 91,150 - - 0.00% Septic Disposal 1,120 - - 0.00% 1,120 - - 0.00% Right of Way Management 50,891 3,016 7,022 49,127 3,468 6,456 13.14% Capital Equipment Reserve 1,059,137 7,820 7,820 0.74% 154,067 8,743 10,975 7.12% Developer's Sealcoating - - - - - - Oak Wilt Suppression 8,600 9 707 8.22% 8,600 3 10 0.11% TOTAL SPECIAL REVENUE: 1,487,787 28,292 52,186 3.51% 532,107 22,498 702,290 40.16% ENTERPRISE FUNDS Water 1,284,754 114,928 188,562 14.68% 1,154,264 39,656 102,746 8.90% Sewer 1,196,462 68,108 178,919 14.95% 1,140,599 98,255 194,379 17.04% TOTAL ENTERPRISE: 2,481,216 183,035 367,481 14.81% 2,294,863 137,911 297,125 12.95% INTERNAL SERVICE FUNDS: Central Equipment 448,788 70,727 97,880 21.81% 421,095 48,477 75,390 17.90% Risk Management 21,858 1,550 6,227 28.49% 30,382 2,137 5,817 19.15% TOTAL INTERNAL SERVICE: 470,646 72,277 104,106 22.12% 451,477 50,614 81,208 17.99% TOTAL FOR ALL FUNDS $11,416,910 $ 922,991 $1,699,947 14.89% $10,455,253 $ 618,137 $1,400,729 13.40% I 3 e e CITY OF ANDOVER Investment Maturities As of March 31, 2002 10 years and Beyond 12% 5 to 10 Years Less Than 1 Year 8% 34% CITY OF ANDOVER , Average Rate of Return 8.00% 7.00% 6.00% 5.44'10 5.43'10 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 1997 1998 1999 2000 2001 2002 CITY OF ANDOVER Investment Maturities As of March 31, 2002 I / 10 years and Beyond 12% 5 to 10 Years 8% Less Than 1 Year 34% CITY OF ANDOVER / Average Rate of Return 8.00% 7.00% 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 1997 1998 1999 2000 2001 2002 \ / -. @ J CITY OF ANDOVER , 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 PAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Schedule 2003 Council Budget Workshop DATE: May 7, 2002 INTRODUCTION During the 2002 Budget process, Council had indicated their strong desire to meet with staff earlier in the budget process to articulate Council service related concerns, discuss fiscal implications affecting the new budgeting cycle and identify any new Council service related priorities for the subsequent year. In response, a Council workshop has been included in the early stages of the annual budget development calendar. DISCUSSION / In order to provide Council with an opportunity to discuss public policy and service related priorities affecting the preparation of the 2003 Budget, a workshop has been tentatively scheduled for Tuesday, June 18, 2002 at 5:30 pm. This date coincides with a regularly scheduled Council meeting and is proposed to occur an hour and one-half prior to the regular meeting. A proposed agenda for the workshop is as follows: 1. Call to Order 2. Present Fiscal Policies affecting 2003 Budget Preparation 3. Legislative Issues affecting Municipal Finances 4. Council Budgetary Issues - Priorities/Questions 5. City Departments - Significant 2003 Budgeting Issues 6. Other Business 7. Adjourn ACTION REOUIRED Schedule Council 2003 Budget Workshop for Tuesday, June 18,2002 at 5:30 pm. Re pectf~~mi:d, 1. hn Erar -. (~9 ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5 I 00 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Schedule Public Information Meetings - Community Center DATE: May 7, 2002 INTRODUCTION The Council has requested that two public informational meetings be scheduled in May to begin the process of gaining citizen input regarding the proposed Community Center project. DISCUSSION The substance and purpose of the meeting would be to present information to the public regarding the proposed construction of a Community Center, the various building particulars, financing approaches, the Sports Complex Task Force role in the process and to respond to citizen questions and concerns and gather public input on the proposed facility. The information on the proposed project will be presented in the form of a multi-media presentation, financial handouts, a resident fact sheet with questions/answers, and an interactive public question and answer session. Mayor Gamache will also be in attendance to respond to citizen questions at the public meetings. Two meeting dates have been tentatively selected for the public meetings: Thursday, May 16,2002 at 6:30 pm - Andover Elementary School Wednesday, May 29,2002 at 6:30 pm - Andover Elementary School ACTION REOUIRED Council is requested to schedule the Public Information meetings on the proposed Community Center for May 16 and May 29. / r::r:ttoo, ~~ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: League ofMN Cities - 2002 Council Conference Attendance DATE: May 7,2002 INTRODUCTION The annual League of MN Cities Conference is scheduled to be held in the city of Rochester beginning the evening of Tuesday, June 18 through Friday, June 21, 2002. DISCUSSION This annual conference provides a variety of useful information on topics and issues affecting city government such as economic development, growth management, legislative changes affecting local government, technology, community planning and responding to changing community dynamics. The opportunity to join with other elected officials and discuss issues of mutual public concern is a valuable attendance benefit. Attached, please find information on work sessions available at this year's conference. BUDGET IMPACT Costs for conference attendance are determined by the date of registration and whether attendance will be for the full conference or mini-conference. Early registration deadline is May 3 I, with the 'cost for full attendance at $315 or Wednesday-Only or Thursday-Only registration at $180. In addition, housing reservations would need to be made as soon as possible as they are subject to availability. Funding is available in the 2002 Budget for Council conference attendance. ACTION REOUESTED If Council members are interested in attending this conference, please contact Pat Janssen to make your registration and housing arrangements. Respect~mi:, j4 Ern, ity Administrator - @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator ~ ~ FROM: Vicki Volk, City Clerk SUBJECT: Fireworks Sales DATE: May 7, 2002 INTRODUCTION The legislature passed and the governor signed a bill allowing certain fireworks to be sold in Minnesota. , DISCUSSION Attached is a copy of the bill that was passed. Two items of interest in the bill are: 1) the fireworks are not permitted to be used on public property, and 2) a person must be 18 years of age or older to purchase them. The City needs to decide whether we need to license stores selling the fireworks and if we will allow peddlers to sell them on street comers. ACTION REOUIRED Council is requested to forward this to the appropriate department for consideration if Council feels it is necessary to regulate the sale of fireworks. Respectfully submitted, ~.()~ Vicki Volk City Clerk S.F No. 2960, 2nd Engrossment Page 1 of 1 leglslatura Homal Surch I Help I links to the World / Minnesota Senate KEY: etFieJi8a = old language to be removed underscored = new language to be added NOTE: If you cannot see any difference in the key above, you need to change the display of stricken and/or underscored language. Authors and Status · List versions S.F No. 2960, 2nd Engrossment: 82nd Legislative Session (2001-2002) Posted on Apr 23,2002 1.1 A bill for an act 1.2 relating to public safety; modifying the definition of 1.3 fireworks; amending Minnesota Statutes 2000, section 1.4 624.20, subdivision 1. 1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.6 Section 1. Minnesota Statutes 2000, section 624.20, 1.7 subdivision 1, is amended to read: 1.8 Subdivision 1. ~ As used in sections 624.20 to 624.25, 1.9 the term "fireworks" means any substance or combination of 1.10 substances or article prepared for the purpose of producing a 1.11 visible or an audible effect by combustion, explosion, 1.12 deflagration, or detonation, and includes blank cartridges, toy 1.13 cannons, and toy canes in which explosives are used, the type of 1.14 balloons which require fire underneath to propel them, 1.15 firecrackers, torpedoes, skyrockets, Roman candles, daygo bombs, 1.16 sparklers other than those specified in paraqraph (cl, or other 1.17 fireworks of like construction, and any fireworks containing any 1.18 explosive or inflammable compound, or any tablets or other 1.19 device containing any explosive substance and commonly used as 1.20 fireworks. 1.21 l.Ql The term "fireworks" shall not include toy pistols, toy 1.22 guns, in which paper caps containing 25/100 grains or less of 1.23 explosive compound are used and toy pistol caps which contain 1.24 less than 20/100 grains of explosive mixture. 1.25 (c) The term also does not include wire or wood sparklers 2.1 of not more than 100 qrams of mixture per item. other sparklinq 2.2 items which are nonexplosive and nonaerial and contain 75 qrams 2.3 or less of chemical mixture per tube or a total of 200 qrams or 2.4 less for multiple tubes. snakes and q10w worms. smoke devices. 2.5 or trick noisemakers which include paper streamers. party 2.6 poppers. strinq poppers. snappers. and drop pops. each 2.7 consistinq of not more than twenty-five hundredths qrains of 2.8 explosive mixture. The use of items listed in this paraqraph is 2.9 not permitted on public property. This paraqraph does not 2.10 authorize the purchase of items listed in it by persons younqer 2.11 than 18 years of aqe. The aqe of a purchaser of items listed in 2.12 this paraqraph must be verified bv photoqraphic identification. 2.13 Sec. 2. [EFFECTIVE DATE.] 2.14 Section 1 is effective the day followinq final enactment. / http://www.revisor.leg.state.mn.us...lgetbill.pl?session= Is82&version=latest&number=sf296 4/30/2002 -. (?V CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator &) FROM: Vicki Volk, City Clerk SUBJECT: Amend Ordinance 243/Rules ofthe City Council DATE: May 7, 2002 INTRODUCTION Ordinance 243 establishes rules for the organization and procedure ofthe City Council. DISCUSSION , / Section 4, Order of Business, has the Payment of Claims as the item prior to adjournment of the meeting. In order to expedite the meetings, staff is proposing that Payment of Claims be listed under Consent Items. ACTION REOUIRED Council is requested to adopt the attached amendment to Ordinance 243, Section 4. Respectfully submitted, ~- ();./b Vicki Volk City Clerk " ~ ; ~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 243B AN ORDINANCE AMENDING ORDINANCE 243 ESTABLISHING RULES FOR THE ORGANIZA nON AND PROCEDURE OF THE CITY COUNCIL OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: ORDINANCE 243 IS AMENDED AS FOLLOWS: Section 4. Order of Business. Each meeting of the City Council shall convene at the time and place appointed therefore. City Council business shall be conducted in the following order: / 1. Call to Order 2. Resident Forum 3. Agenda Approval 4. Approval of Minutes 5. Consent Items 6. Discussion Items 7. Staff Items 8. Mayor/Council Input 9. Payment of Claims 9. Adjournment Adopted by the City Council of the City of Andover this 7th day of Mav, 2002. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor " / Victoria V olk - City Clerk -. (i) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator ~~ FROM: Vicki V olk, City Clerk SUBJECT: Animal Control Procedures DATE: May 7, 2002 INTRODUCTION At the April 2, 2002 Meeting, Councilmember Jacobson questioned the procedure for dogs that run at large and bark. DISCUSSION Attached is the procedure that staff follows when complaints are received regarding dogs running at large or are barking. A dog that barks frequently, runs at large or frequents school grounds or parks unrestrained is considered a nuisance and can be dealt with under Section 27 of Ordinance 233. However, this would require three violations of the ordinance and we would need to know the owner of the dog, which is most times impossible to determine. If we do have the three violations on record, the next step would be to hold a public hearing for abatement consideration. If Council determines the animal is a "nuisance" Council can either 1) confiscate the animal and have it destroyed; 2) have the animal permanently removed from the city, or; 3) if the owner fails to comply with the abatement order the City may apply to the court for an order compelling compliance with the abatement order. ACTION REOUIRED No action is required at this time. Respectfully submitted, ~. OrLL , Vicki Volk .. City Clerk .- r Dog Procedures Barking Dogs City Clerk writes letter to dog owner asking them to keep their dog(s) under control at all times. Letter warns owner that they could be charged with a misdemeanor by the Anoka County Sheriffs Patrol. Clerk directs caller to contact Anoka County Sheriffs office to file a report ifbarking dog continues. Dogs Running At Large Ifthe caller has the dog contained, Clerk advises caller to contact Marline Skinner, Animal Control Specialist and Ms. Skinner will come and pick up dog. If dog is not contained, caller can contact Anoka County Sheriffs Patrol to have CSO capture the dog. If caller knows who the owner is and the cal1er does not want animal picked up by Sheriff or Animal Control then Clerk writes letter to owner asking them to keep their dog(s) \ under control at all times or they could be charged with a misdemeanor by the Anoka County Sheriffs Office. \ --- - . o F(i(; 1I..I1t L. CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: May 7, 2002 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DlSCUSSION Claims totaling $1,915.57 on disbursement edit list #1 dated 04/23/02 have been issued and released. Claims totaling $121,251.87 on disbursement edit list #2 dated 04/30/02 have been issued and released. Claims totaling $545,613.41 on disbursement edit list #3 dated 05/07/02 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and proj ects. - -~ . Mayor and Council Members May 7, 2002 Page 2 of2 ACTION REODIRED The Andover City Council is requested to approve total claims in the amount of $668,780.85 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson Mike Knight Ken Ortte1 Julie Trude Resp tfully submitted, ~ Attachments . 0:'" ... ... ... ... '" ... "''' << << >.; << << 00. << << "0: << << ~~ << << << << 0 << << "'U << << 0 << << 0 << << "'.,. :- . ... . H'" << ~E Uo << ~ . << en 0: << HO 00 . . . o.rl ",.,. << . U 0", . << "'''' . << en . "" ... ... ... ... <II ... ... 0'" << . f;j 0'" ... ... ... ... ... ... '0< 0 . . >: '" .. ... .. .. <II oj< '" << . en << << 13 H .. N N N N... "'''' << . '" '" . << en ... 0000.. H . << . " . rl . << " rl ... .............................. N <en '0< << << 0 0. '" . << , en .. MM..,..,... M '" . . N , '0 0 . . , , rl .. NNNN. .,. en oz . . << 0 ... 0: rl << . Z " to: ............................... 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U [ijI-lOO:::E:~w '" '" ~g t5 UJ Za,>o.O::'f-.<~ .., t5 ~ f:i .., OJ tilo<1;C:l:!;;CzlO<[i/ .., .., ZN OJ Q CltJa::......o.;;:C/) " OJ " " ...., '" '" .., "'M .., 0 ~ 0, f': '" "', [g ~ Ul, s: r-IlrI......C1\.......-IN ~ ~: U", 0'<:/'00'1000 0 .., 0 "0 '" "', rlN""""Lt't1D1.O .... '" <Ij, '" .... CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,C1,ANDOVER,MN,US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for May 7, 2002 Council Meeting DATE: May 7,2002 The Council is requested to review the supplemental material for the following Agenda Items: Add to the Al?:enda under Consent Items - Item 14 a. Acknowledge Resignation of Public Works Department Employee (Supplemental)- Administration Accept Additional Information under Discussion Items - Item 17. Expanded Listing of City's Regulations for "Off-sale: Liquor Licenses (Supplemental) - Planning Add to the Al?:enda under Discussion Items - Item 19 a. Consider Comprehensive Plan Amendment and Preliminary Plat-Woodland Development Request (Supplemental) - Planning submitted, @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Dana Peitso, Human Resources Manager SUBJECT: Acknowledge Resignation of Public Works Department Employee DATE: May 7, 2002 INTRODUCTION This item is in regards to acknowledging the resignation of James Sannerud from the Public Works Utilities Department and to start the process of recruitment. DISCUSSION James Sannerud, a City of Andover Public Works employee of four years and eight months, submitted his resignation effective Tuesday, May 07, 2002. Mr. Sannerud has been working in the Public Works Division, Utilities Department. ACTION REOUESTED The City Council is requested to acknowledge the resignation of James Sannerud. Respectfully submitted, ~~ Dana Peitso @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923. WWW,C1,ANDOVER.MN,US TO: Mayor and Council members CC: John Erar, City Administratorj2:- FROM: Will Neumeister, Director of Community Development d SUBJECT: Expanded Listing of City's Regulations for "Off-sale" Liquor Licenses (Item # 17) DATE: May 7,2002 To aid you in your discussion, staff has surveyed additional cities in the surrounding area. Below is the expanded list of cities and how they regulate "Off-sale" Liquor Licenses. The Planning Commission had asked for the information to expanded. COMMUNITY NUMBER OF LIMIT I NOTES LICENSES DAYTON 2 No current limit. "" BROOKLYN PARK 11 1 per 4,000 residents. Only allowed in Business and Commercial zoning districts. Pop. 67,388 ST. FRANCIS 2 No more than seven. L1NO LAKES 7 No current limit. ANOKA Municipal Only BLAINE 6 1 per 7,000 residents CHANHASSAN 4 500 foot radius; restrictions with building valuation of not less than $100,000. CHAMPLIN 3 - COON RAPIDS 6 One mile radius restriction ELK RIVER Municipal Only HAM LAKE 3 1 per 5,000 residents MAPLE GROVE 8 No limit - Pop. 56,000 PL YMOUTH No limit RAMSEY 5 No limit- Pop. 20,000 Respectfully submitted, ~~eister @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Will Neumeister, Director of Community Development U;rP",,--- SUBJECT: Consider Comprehensive Plan Amendment and Preliminary PlatIWoodland Development (Supplemental)-Planning DATE: May 7,2002 INTRODUCTION Mr. Byron Westlund, Woodland Development Corporation, has requesting in writing that the City review a preliminary plat and is also requesting that the City process a Metropolitan Urban Services Area (MUSA) boundary adjustment in the form of a Comprehensive Plan Amendment. The property has had a very preliminary sketch plan review in March, 2000 and the property in question is located outside of the current 2020 MUSA boundary (see attached map). DISCUSSION Mr. Westlund is requesting a preliminary plat review on a five acre property (comprising 12 lots) outside the 2020 MUSA. Technicalty, he needs approval of a Comprehensive Plan Amendment to the MUSA boundary before the plat is submitted for review and approval. It is staffs opinion that the preliminary plat review could be done concurrently with the processing of the MUSA change, provided the preliminary plat is not brought to City Council until the MUSA boundary is also processed for City Council and Metropolitan Council approval. The implications of moving ahead with the preliminary plat before the MUSA boundary line is adjusted would be that a plat would be approved and not be able to have sewer and water extended to it. Therefore, it is imperative that Mr. Westlund understand that the preliminary plat review and approval is contingent upon approval of the MUSA boundary line change being approved by the City Council and the Metropolitan Council. The plat approval would be scheduled to foltow Council approval of the MUSA boundary adjustment. ACTION REQUESTED The City Council is asked to give direction to staff on whether or not Council is in favor of a Comprehensive Plan Amendment that would altow the filing of the preliminary plat prior to the MUSA boundary adjustment being finalized. Respectfulty submitted,~ Will Neumeister A TT ACHMENTS: Letter from Mr. Westlund Location Map Sketch Plan ~/H:~OlH~ , MAY " ? 1IlO2 D CITY OF ANDOVER May 2, 2002 Mr. John Erar City Administrator CITY OF ANDOVER 1685 Crosstown Boulevard NE Andover, MN 55304 RE: COMP PLAN AMENDMENT Dear John, We are the owners of Outlot C of Woodland Estates Second Addition. I have been talking to Courtney regarding the possibility of platting this. It has come to our attention through the county that this property is not in Ag Preserve. I believe a letter was sent from the county to Courtney regarding this issue. We are in the process of proceeding with our plat. This plat has been through the sketch plan but not through preliminary plat. It has also come to our attention that this parcel is not located within the MUSA boundary. We are requesting that our property be included in the MUSA boundary and could be staged for development in 2000 to 2005. Since all the services are stubbed to this parcel, it would make sense to include this as a possible in fill subdivision. I am asking you to consider our request and have this placed on the city council agenda for discussion. Thank you for your attention to this matter. If I can be of any further assistance, please feel free to contact me at 763-427-7500. Sincerely, a ~'~ ~ .\1 Byro D. 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'W~S:>>;':=":>!W;="S:W'="=":}',"''':ll''ffl'::;''''''''''::::;<'' ;""-"'W~"-X;"""W~,="wo;=':':"::::;"M="<SW=NW A..&:....:};,,=""~,,<w,"'''''''''''AA-:;''''"'''w/..;''nslffl''<='''',:,:; -.,,,,;,:,,,,-w.::;"'''::::';;''''w',,,:s,,,,,,w.,,,,,,;,,::::;,,,,,,,ww~;=,,::;, "w"-;w"-;"w""s::::.;;w:",,,,,m,,=,,,,,,,,,,,,,,=w..;::;,,,:,:,;,:,,,,., "<<,:,:"""w..,:";,:w,;":};,:",,=,,w~<=w~,,,w,::::::,;;:::;;;w..;=,, 'W';;;:::;;'::;""""'''=''''''''''''''''''''=''''''''''''''''''':';':''=''W4' .,. "N'.' """=" N Project Location Map w-i' " ' 2020 MUSA Boundary City of Andover , , Planning Department DQlMN' DATE May 7,2002 ITEMS GIVEN TO THE CITY COUNCIL . April Zoning Ordinance Enforcement Report _ Planning . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. I G:IDA TAISTAFFlRHONDAA IAGENDAICCLlST.DOC - TO: Mayor and City Council .APRIl FROM: David Almgren REVISED COpy RE: 2002 Monthly BUilding Report BUILDING PERMITS Permit/Plan . Tax ,Total Valuation 45 Residential 31 SIW 3 Septic 11 Townh. $ 95,755.23 $ 3,209.50 . $ 98,964.73 $ 6,419,000,00 6 Additions $ 4,082,10 $ 86,80 $ 4,168,90 $ 173,600.00 I 5 Garages $ 1,834,87 $ 32.35 . $ 1,867.22 . $ 64,700,00 10 Remodeling/Finishing $ 400,00 $ 5,00 $ 405,00 $ 1 Commercial Building $ 329,09 $ 5,62 $ 334,71 $ 11,232,00 2 POle Bldgs/Barns $ 422.56 $ 6,19 $ 428.75 $ 12,380,00 o Sheds $ . $ - $ - $ - 9 Swimming Pools $ 1,491,25 $ 40,00 $ 1,531,25 $ 80,000.00 o ChimneY/Stove/Fireplace $ - $ - $ - $ 1 Structural Changes $ 23.50 $ 0.50 $ 24,00 $ 500,00 47 Porches/Decks/Gazebos $ 6,712,14 $ 102,15 $ 6,814,29 $ 204,200,00 o Repair Fire Damage $ - $ - $ - $ - 21 Re-Roof/Siding $ 840.00 $ 10.50 $ 850,50 o Other $ - $ - $ - $ - 1 Commercial Plumbing $ 1,466,44 $ 42,23 $ 1,508,67 . $ 84,460,00 o Commercial Heating $ $ - $ - $ - 1 Commercial Fire Sprinkler $ 645,56 $ 12.50 $ 658,06 $ 25,000.00 o Commercial Utilities $ - $ - $ - $ - o Commercial Grading $ - $ - 149 SUBTOTAL $ 114,002.74 $ 3,553,34 $ 117,556,08 $ 7,075,072,00 PERMITS . FEES COLLECTED 149 Building Permits $ 114,002,74 $ 3,553,34 $ 117,556,08 o Ag Building $ - $ - $ - o Curb Cut $ - $ - $ - o Demolition $ - $ - $ - o Footing $ - $ - $ - o Renewal $ - $ - $ - o Moving $ - $ - $ - 58 Heating $ 2,320,00 $ 29,00 $ 2,349,00 19 Gas Fireplaces $ 800,00 $ 9,50 $ 809,50 52 Plumbing $ 4,400,00 $ 26,00 $ 4,426,00 42 Pumping $ 210,00 $ - $ 210,00 o Septic New $ - $ - $ - 3 Septic Repair $ 120.00 $ 1,50. $ 121.50 42 Sewer HOOk-Up $ 1,050,00 $ - $ 1,050,00 42 Water Meter $ 2,100,00 $ - $ 2,100,00 o Sewer Change Over $ - $ - $ - o Water Change Over $ $ - $ - 42 Sac Retainage Fee $ 504,00 $ - $ 504,00 42 Sewer Admin, Fee $ 630,00 $ - $ 630,00 41 Certificate of Occupancy $ 164,00 $ - $ 164,00 39 License Verification Fee $ 195,00 $ - $ 195.00 1 Reinspection Fee $ 47,00 . $ - $ 47.00 12 Contractor License $ 475,00 $ - $ 475,00 . o Rental License $ - $ - $ - o Health Authority $ - $ - $ - 584 TOTALS $ 127,017,74 $ 3,619,34 $ 130,637,08 Total Number of Homes YTD 2002 89. Total Number of Homes YTD 2001 84 Total Valuation YTD _ 2002 $ 15,994,538,96 Total Valuation YTD _ 2001 $ 43,456,402.00 Total Bui/ding Department Revenue YTD- 2002 $ 270,769.44 Total Bui/din De artment Revenue YTD- 2001 $ 390,240.47 - -- . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MlNNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,Cl,ANDOVERMN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator Will Neumeister, Community Development Director ~ FROM: D. Tyler McKay, Associate Planne~ SUBJECT: April Zoning Ordinance Enforcement Report _ Planning DATE: 5/2/02 REPORT Due to a combination of, finaJ 'now mdt, "'d the MP",ing of many "Wn """" whioh conld not bo enfo",ed oV'''he mote<, the month of April 'Ow '""ge ;n"'"e of "'''' h"'dJed, Total 0"", mo", than donbled, with a total of 110 "'" compared to the previo", month, 50 "'''', A, the oh"" below ,;,ow" by f" the mo't compbin" were in reg"",, to impro"" p"king (20%), exterior storage (19%), refuse (17%) and inoperable vehicles (16%). 25 20 15 10 5 0 ~'I> ~p~ 0~ 0<1-" '~0.0 "," r:.0 ,,0 i;;<I-~ 0"" ,~~ .,0.0 "..<1- .:,,,0 ~ ,,-0~ .~~ o:-~ if ..::"e:' ,0 .....0~'Ii ,0<:' ~.:,~ ~oS' r/)?;I?..::"e:' ,,'Ii ~~ ~'?- ~ ?f 0'1> c:~ .~ o~ &" " '< .~ :,. 'Q 0~ ,,0 0:> ~ ~ ~ ~ (0'1i 0'< <iP ~ <v~ ~0 ,;,.0 .~0 Q~ 0~ o~ ~O' o<$' 0 , ,~ 0'1 riP <Q c; ,~ Of """" 11 0 "''', 42 (38%) Were -Ived during the month, 64 (58%) were -wived and 4 (3%) were forwarded to the City Attorney's office for legal prosecution. Of the 42 resolved cases, 25 (60%) were resolved with a single notification letter. These cases involved 109 inspections for the 22 working days in the month of April. There were 9 cases which Were unresolved after more than two inspections. These were: .. . 2427 135th Ave.-13825 Evergreen 8t.- 13839 Goldenrod 8t.- Lawn Maintenance cases which were closed when it was determined to be too late in the growing season and reopened this spring. . 15624 Avocet- Exterior storage and refuse complaints. This property was sold after two notices were sent and the notification process was then restarted with the neW owner who now plans to build on this empty lot. . 16134 Valley Drive- Exterior storage, refuse, improper parking, inoperable vehicles. A relative of this property owner notified City staff of reoccurring mail theft delaying action on these ordinance violations. A P.O. Box address is now used for notices and the property owner has begun to bring their property into compliance. . Tyler Mckay Associate Planner , ZONING ENFORCEMENT REPORT APRil 2002 OPEN CASES STREET ADD VIOLATION CALL INSP.#l LETTERlNSP.#2 LEGAL INSP.#3 INSP.#4 RESOL --=- 135th Ave. 2427 lawn maint. 8/24/01 8/27/01 9/1/2001 4/15/02 5/6/02 136th Ln. 2450 improper parking 4/29/02 5/1/02 136th Ln. 2450 Lawn Maint. 4/29/02 5/1/02 137th Ln. 1094 Refuse 4/29/02 4/29/02 138th Ave. 2515 inoperable vehicles 4/25/02 4/25/02 4/29/02 5/20/02 138th Ave. 2515 improper parking 4/25/02 4/25/02 4/29/02 5/20/02 138th Ave. 2525 improper parking 4/25/02 4/25/02 4/29/02 5/20/02 --,- 138th AVe. 2525 exterior storage 4/25/02 4/25/02 4/29/02 5/20/02 138th Ave. 2525 inoperable vehicles 4/25/02 4/25/02 4/29/02 5/20/02 139th Ave. 274 lawn not seeded 11/9/01 11110/01 11/14/00 4/30/02 140th Ln. 2143 refuse 4/15/02 4/16/02 4/19/02 5/9/02 140th Ln. 2143 exterior storage 4/15/02 4/16/02 4/19/02 5/9/02 140th Ln. 2143 dog feces 4/15/02 4/16/02 4/19/02 5/9/02 140th Ln. 2143 inoperable vehicles 4/15/02 4/16/02 4/19/02 5/9/02 142nd Ln 2950 exterior storage 4/17/02 4/19/02 4/24/02 5/14/02 144th AVe. 3559 Improper parking 4/1 1/02 4/13/02 4/18/02 5/8/02 144th Ave. 3559 Refuse 4/11/02 4/13/02 4/18/02 5/8/02 144t11 AVe. 3559 exterior storage 4/1 1/02 4/13/02 4/18/02 5/8/02 144th Ave. 3595 inoperable vehicles 4/25/02 4/26/02 144th Ave. 3595 improper parking 4/25/02 4/26/02 144th Ave. 3595 refuse 4/25/02 4/26/02 153rd Ln. 1542 lawn establishment 4/17/02 4/18/02 4/24/02 5/14/02 153rd Ln. 1542 Improper parking 4/1 7/02 4/18/02 4/24/02 5/14/02 153rd Ln. 1542 exterior storage 4/17/02 4/18/02 4/24/02 5/14/02 . 153rd Ln. 1542 refuse 4/17/02 4/1 8/02 4/24/02 5/14/02 162nd Ln 3055 Blvd. Encroachment 4/8/02 4/9/02 4/16/02 5/6/02 162nd Ln 3055 exterior storage 4/8/02 4/9/02 4/16/02 5/6/02 162nd Ln 3075 Inoperable Vehicles 4/8/02 4/9/02 4/16/02 5/6/02 Andover 1815 refuse 4/29/01 5/1/02 Arrowhead st. 13303 Fence Maint 4/29/02 5/1/02 Avocet St. 15624 refuse 3/4/02 3/5/02 317/02 4/16/02 4/19/02 5/8/02 Avocet St. 15624 exterior storage 3/4/02 3/5/02 317/02 4/16/02 4/19/02 5/8/02 Crosstown Dr. 13974 improper parking 4/8/02 4/9/02 4/11/02 5/6/02 Crosstown Dr. 13974 inoperable vehicle 4/8/02 4/9/02 4/11/02 5/6/02 Crosstown Dr. 13974 exterior storage 4/8/02 4/9/02 4/11/02 5/6/02 Crosstown Dr. 13974 refuse 4/8/02 4/9/02 4/11/02 5/6/02 Eagle St. 15365 dog feces 4/29/02 51I!02 Eagle St. 15365 Improper parking 4/29/02 5/1/02 Evergreen St. 13825 lawn not seeded 9/1/0 I 9/4/0 I 917/01 10/1/01 4/15/02 5/27/02 Goldenrod St. 13789 Improper Parking 4/9/02 4/10/02 4/15/02 5/6/02 Goldenrod St. 13839 lawn requirements 9/1/0 I 9/5/01 9/10/01 10/1/0 I 10/11/0 I 4/15/02 5/6/02 Heather St. 17371 Fence Maintlheight 4/25/02 4/26/02 Narcissus St. 13526 Inoperable Vehicle 4/28/02 4/29/02 Narcissus St. 13526 improper parking 4/28/02 4/29/02 Narcissus St. 13526 exterior storage 4/28/02 4/29/02 . ZONING ENFORCEMENT REPORT APRIL 2002 OPEN CASES PART 2 Narcissus St. 13526 refuse 4/28/02 4/29/02 Nightingale St. 14001 exterior storage 4/8/02 4/10/02 4/17/02 517102 Nightingale St. 14001 improper parking 4/8/02 4/10/02 4/17/02 517102 Nightingale St. 14001 refuse 4/8/02 4/10/02 4/17/02 517102 Nightingale St. 14001 inoperable vehicle 4/8/02 4/10/02 4/17/02 517102 Quinn 13760 Dog Enclosure 10/1/01 10/3/01 10/10/01 4/30/02 Round Lake Blv 13355 improper parking 4/8/02 4/9/02 4/10/02 4/30/02 Round Lake Blv 13355 exterior storage 4/8/02 4/9/02 4/10/02 4/30/02 Round Lake Bh 13355 blvd. Encroachment 4/8/02 4/9/02 4/10/02 4/30/02 Round Lake Bh 13355 refuse 4/8/02 4/9/02 4/10/02 4/30/02 Swallow 13802 exterior storage 4/15/02 4/17/02 4/24/02 5/14/02 Swallow 13802 refuse 4/15/02 4/17/02 4/24/02 5/14/02 Uplander 13440 Refuse 4/22/02 4/22/02 4/25/02 5/6/02 Vale 13777 Lawn Maint. 217102 2/8/02 2/13/02 4/15/02 Valley Drive 16134 exterior storage 2/26/02 2/27/02 3/1/02 3/21/02 4/15/02 5/6/02 Valley Drive 16134 inoperable vehicle 2/26/02 2/27/02 3/1/02 3/21/02 4/15/02 5/6/02 Valley Drive 16134 refuse 2/26/02 2/27/02 3/1/02 3/21/02 4/1 5/02 5/6/02 Valley Drive 16134 improper parking 2/26/02 2/27/02 3/1/02 3/21/02 4/15/02 5/6/02 Zuni 16342 Chickens 4/8/02 4/10/02 4/12/02 5/2/02 ALL CASES FORWARD TO LEGAL STREET ADD VIOLATION CALL INSP.#l LETTERINSP.#2 LEGAL INSP.#3 INSP.#4 RESOL ~ 13 7th Ln. 1415 Commercial Vehicle 1/25/02 1/28/02 2/2/02 2/22/02 4/29/02 3/18/02 4/26/02 Dakota St. 15740 inoperable vehicles 3/11/02 3/12/02 3/25/02 4/14/02 4/1 5/02 Dakota St. 15740 exterior storage 3/11/02 3/12/02 3/25/02 4/14/02 4/15/02 Dakota St. 15740 refuse 3/11/02 3/12/02 3/25/02 4/14/02 4/15/02 IP "'t", I , ~ T[ I <0' -1 \ \ 10 ~ - - --L __ ~I _ _ I I I. 1 z I'" : /. - -j f --c;C~_ 'C:-7~-.b___ I' I I I 1,,- i! -----~- 11 ~ ! I- I : " / - I \ I ", - \ I , -.. \ \ -1 ' '" / / -- i I '" , , - / I} ,- , /" I , \ I \ II / /' / I , \, - I,' , , ". _--- -1................ / '" ![L -- -----; I ~ '',. 1- - \ \ / \ / \-'" ZONED R-1 - ~ '~ I r - ; ! ! I -' --J I, 1 'l-- - I , I I , I I , I ,~ - -- - - --1 ! - -1 I , \ r j' I, I i , I I: I- Ii I i \ -- - I II I , , - - I ~_ N8~.41'34rE , - I I' 1 - , I I, - -a16.10 N 212~1.7~4 r-1"3ll~-~ ;--~iJ-j i: -- E 30120.2887 316,do ~5'-" f~: ,^"OoLi'j , I - - (J'J , (I 44 acres "/0 32 acre] ~ I \ , , \; 11 - !! 1 0 4: I I '--J\ -1"/ '0, ....; I I i i N '()1110' romp <l') I , ~ I , I OJ .(\~t Eaoomenr I i L 95 1 i co \ 7'140 I _ ! .p. I,~- II I 1/ I' 9S,6!i_-< I \.:::- 39,79 _-' c_____ , I I , - ~9-'62-- - ~i ] J I 1 r 9-3.28 I ~ ! 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ZONING ENFORCEMENT REPORT APRIL 2002 CASES RESOLVED STREET ADD VIOLATION CALL INSP.#l LETTERlNSP.#2 LEGAL INSP.#3 INSP.#4 RESOL =-= 134th Ave 2705 Inoperable vehicle 3/1 1/02 3112/02 3/12/02 4/1/02 4/1/02 134th Ave 2705 improper parking 3/1 1/02 3/12/02 3/12/02 4/1/02 4/1/02 134th Ln. 2720 improper parking 3/1 1/02 3/12/02 3/12/02 4/1/02 4/20/02 4/20/02 134th Ln. 2720 Inoperable vehicle 3/11/02 3/12/02 3/12/02 4/1/02 4/20/02 4/202/02 134th Ave 2744 Inoperable vehicle 3/11/02 3/12/02 3/12/02 4/1/02 4/1/02 13 8th AVe. 2140 barking dog 3/22/02 3/22/02 3/28/01 4/20/01 4/20/01 138th Ave. 2515 improper parking 12/ll/01 12/12/01 12/17/01 1/16/02 4/15/02 4/15/02 138th Ave. 2515 improper parking 12/11/01 12/12/01 12/17/01 1/16/02 4/1 5/02 4/15/02 138th Ave. 2515 inoperable vehicles 12/11/01 12/12/01 12/1 7/01 1/16/02 4/15/02 4/15/02 138th AVe. 2515 exterior storage 12/ll/01 12/12/01 12/17/01 1/16/02 4/15/02 4/15/02 138th AVe. 2515 Refuse 12/ll/01 12112/01 12/17/01 1/16/02 4/15/02 4/15/02 138th Ave. 2515 fence 12/ll/0 1 12/12/01 12/17/01 1/16/02 4/15/02 4/15/02 138th AVe. 2525 improper parking 12/11/01 12/12/01 12/19/01 1/ 16/02 4/15/02 4/1 5/02 138th Ave. 2525 improper parking I 2/ll/0 1 12/12/01 12/19/01 1/16/02 4/1 5/02 4/15/02 138th Ave. 2525 inoperable vehicles 1211 1/01 12/12/01 12/19/01 1/16/02 4/15/02 4/15/02 138th Ave. 2525 exterior storage 12/ll/0 I 12/12/01 12/19/01 1/16/02 4/15/02 4/15/02 138th Ave. 2525 Refuse 12/ll/01 12/12/01 12/19/01 1/16/02 4/15/02 4/15/02 138th AVe. 2525 fence 12/ll/0 I 12/12/01 12/19/01 1/16/02 4/15/02 4/15/02 138th Ct 3461 Antenna 3/14/02 3/15/02 311 8/02 4/8/02 4/22/02 141stAve 2155 Refuse 3/25/02 3/27/02 4/2/02 4/22/02 4/22/02 141st Ave 2155 improper parking 3/25/02 3/27/02 4/2/02 4/22/02 4/22/02 141st Ave 2155 exterior storage 3/25/02 3/27/02 4/2/02 4/22/02 4/22/02 141st Ave 2155 inoperable vehicle 3/25/02 3/27/02 4/2/02 4/22/02 4/22/02 149th Ave. 2178 Improper parking 3/18/02 3/18/02 3/20/02 4/10/02 4/15/02 149th Ave. 2178 exterior storage 3/18/02 3/1 8/02 3/20/02 4/10/02 4/15/02 I 67th Ave. 3408 illegal business 4/ I 1/02 4/12/02 4/13/02 I 67th Ave. 3408 exterior storage 4/1 1/02 4/12/02 4/13/02 167th Ave. 3408 fence 4/1 1/02 4/12/02 4/13/02 I 76th Ln 3263 improper parking 3/12/02 3/13/02 3/15/02 4/15/02 4/15/02 176th Ln 3263 inoperable vehicles 3/12/02 3/13/02 3/15/02 4/21/02 4/21/02 176th Ln 3263 exterior storage 3/12/02 3/13/02 3/1 5/02 4/21/02 4/21/02 I 76th Ln 3263 refuse . 3/12/02 3/13/02 3/1 5/02 4/21/02 4/21/02 S. Enchanted 4041 exterior storage 2/26/02 2/26/02 2/28/02 3/20/02 4/3/02 4/12/02 4/12/02 Evergreen St. 13888 lawn not seeded 12/15/0 I 12/16/01 12/20/01 4/1/02 4/1 5/02 4/16/02 Potawatomi St. 16140 inoperable vehicle 4/1/02 4/1/02 4/4/01 4/25/01 4/25/01 fhrush Cir 17850 Refuse 3/25/02 3/27/02 3/28/02 4/20/02 4/29/02 rhrush Cir 17850 exterior storage 3/25/02 3/27/02 3/28/02 4/20/02 4/29/02 rIuush Cir 17850 improper parking 3/25/02 3/27/02 3/28/02 4/20/02 4/29/02 rnrush Cir 17850 inoperable vehicle 3/25/02 3/27/02 3/28/02 4/20/02 4/29/02 fale 14195 ATV (go-cart) 4/12/02 4/13/02 4/1 7/02 4/17/02 Tale 13777 Snowmobile/ATF 2/7/02 2/8/02 2/13/02 3/6/02 4/1/02 4/1/02 :uni 16342 Hunting 4/4/02 4/5/02 4/8/02 4/8/02