HomeMy WebLinkAboutWK April 17-18, 2002
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US
A.NDOVER CITY COUNCIL
2002 GOAL-SE1TING WORKSHOP
WEDNESDAY, APRIL 17, 2002 - 5:00 pm
THURSDAY, APRIL lt, 2002 - 5:00 pm
CONFERENCE ROOM A
AGENDA
1. ' CALL TO ORDER
2,
3,
~ ,
" / 4,
-
5,
REVIEW 2001-2002 CITY ACCOMPLISHMENTS
2001-2002 WORKSHOPS -BRIEF REVIEW
OVERVIEW OF GOAL-SETTING PROCESS
PRESENTATION OF PROPOSED GOALS - STAFF
6, ADDITIONAL GOALS - COUNCIL
7. GOAL PRIORITIZATION & SELECTION
8, ADJOURN
, '\
'oj
./
" \
" ,~J
"
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
ANDOVER CI1Y COUNCIL
2002-2003 GOAL-SETTING WORKSHOP
THURSDAY, APRIL 18, 2002 - 5:00 pm
CONFERENCE ROOM A
AGENDA
1. CALL TO ORDER
2. REVIEW 2001-2002 CITY ACCOMPLISHMENTS
3, 2001-2002 WORKSHOPS - BRIEF REVIEW
4, OVERVIEW OF GOAL-SETTING PROCESS
5. PRESENTATION'OF PROPOSED GOALS - STAFF
6, ADDITIONAL GOALS - COUNCIL
7, GOAL PRIORITIZATION & SELECTION
8. ADJOURN
,.,
u
,.,
u
,.,
u
,.,
u
,.,
u
,.,
u
,.,
u
,.,
,.,
u
u
,.,
u
,.,
u
,.,
u
,.,
u
n
u
,.,
COVNCIL qO}lL SP/I!I1Nq WOCRXSJ-{OP
u
,.,
u
CITY OF ANDOVER
,.,
u
,.,
J
,.,
u
,..,.
u
M
u
M
u
M
u
M
u
M
u
"Destiny is not a matter of chance, it is
M
U
a matter of choice; it is not a thing to be M
u
waited for, it is a thing to be achieved." M
u
M
u
M
William Jennings Bryan
u
M
u
M
w
n
w
M
w
M
u
n
u
n
u
n
"
LJ
~
u
,...,
2001-2002 CITY ACCOMPLISHMENTS
~
~
1) The City Council was successful in assuring the scheduled opening of the new
Andover High School in the face of significant I.S,D, 11 budget cuts, The Council
was also politically active in voicing their concerns that appropriate transportation
safeguards be implemented to protect student pedestrian traffic on major roadways by
working with the School District, Anoka County Sheriffs Office and Highway
Department.
2) Under the direction of the City Council, created a citizen task force to investigate the
possible construction of a new Community Center/Sports Complex. Through this
effort, the Council has received a Task Force report recommending the construction
of 111,000 sq, ft, facility that includes an indoor ice arena, gymnasium/fieldhouse,
aquatic center and community meeting rooms and space. The Council also
commissioned an exploratory planning effort for a community-based capital
campaign to underwrite a portion of the construction costs,
3) The City prepared its first ever Capital Improvement Plan (CIP) for years 2002-2006
and identified approximately $14,000,000 in new public improvements for 2002, To
facilitate this process, the Council adopted a CIP Project Development and Process
Authorization Schedule that formally incorporates neighborhood meetings into the
project process.
4) With the Metropolitan Council's acceptance of the City's 2020 Comprehensive Elan,
this milestone event provided the City with a comprehensive land use management
plan, As a coridition of approval, the City will add an additional 1,000 acres of rural
reserve area for future development beyond 2020, A study process will be facilitated
to identify rural land reserves that will restrict lot splits to no less than 1 per 20 acres
and subdivisions to no less than 1 per 40 acres to preserve the long-term development
potential of the selected acreage,
5) The City Council gave approval to the construction of a new 6 mgd Water Treatment
Plant facility that is anticipated to be in production by the Spring of 2003, Site
acquisition for the new facility occurred in 2001, with project development and
construction to occur throughout 2002.
6) In the area of transportation and land use planning, the City Council authorized two
separate planning efforts. The commission of a major multi-modal Transportation
Plan to identify, plan for and address future transportation planning needs. Secondly,
to develop a comprehensive review of Neighborhood Business Districts to ensure
consistency and compatibility with existing residential land uses,
7) The City received its first unqualified audit opinion for the 2000 Audit. This
achievement represents a significant milestone in the fiscal management of public
funds providing the City with the highest standing possible regarding the internal
administration of fmancial activities, The City continued to maintain a Standard and
Poor's "A" rating with a positive outlook despite the issuance of nine million dollars
in new debt.
8) As of December 31, 2001, the City issued 285 new residential building permits with a
total valuation of $43,378,128, The City also issued building permits for 8 new multi-
family dwelling units with a total valuation of $844,000, Development contracts
LJ
..,
u
,...,
LJ
,...,
u
~
u
.-,
u
,...,
u
,...,
u
~
u
n
u
~
u
n
u
,...,
u
..,
u
n
.....
,...,
LJ
2002 Council Goal Setting Session
City of Andover
n
LJ
n
u
were also approved for Chesterton Commons North 2nd Addition, Woodland Oaks,
Red Pine Estates, and Woodland Creek Townhomes,
9) The City Council approved the restructuring of the City's Finance Department with
the creation and appointment of a new Assistant Director of Finance. The Council
also approved the appointment of a new Fire Marshall, a Human Resources Manager
and approved the appointment of a new Community Development Director,
10) The City is moving forward with the approval of new multi-family housing projects
that incorporates high-quality, attractive multi-family housing units for a variety of
life-cycle choices, New developments such as Nature's Run, Grey Oaks, Andover
Station (planned), and Aztec Estates are examples of high-quality affordable housing
alternatives.
11) The City's Economic Development Authority made significant progress on the sale of
land in Andover Station that will lead to the construction of a new 49,000 sq, ft
grocery store and retail business center complex. This development is the result of
long-term visionary planning that redeveloped an area that was once filled with
automotive junkyards.
12) The City's Economic Development Authority also began evaluating and planning for
new development on the north side of Bunker Lake Boulevard and south of the WDE
land site for new park facilities, retail and office buildings and eventually additional
multi-family housing units as part of an overall concept to build a pedestrian-friendly
town center.
13) The City Council [mancially supported the creation of a new Crime Watch
Coordinator through the Anoka County Sheriffs Office to keep existing
neighborhoods strong, maintain a pro-active law enforcement presence and work with
the City's parents and youth in a positive and productive manner,
14) With respect to computer technology, the City continues to improve its capabilities to
more efficiently manage data and work processes while improving customer service
and focusing upon more effective work procedures. Examples of this include
migrating the City's Zoning Code to an electronic data base that will be available to
the general public, integrating GIS applications in land use planning, approving the
audio/visuallmulti-media improvements in the City Council Chambers and
incorporating on-line web-site interactive capabilities to improve customer service
capabilities and access.
15) To ensure the proper functioning of the City's Civil Defense system, the Building
Department is in the process of updating the City's emergency warning system with
new battery back-up sirens, Over the course of the next seven (7) years, two sirens
will be replaced each year to ensure that in the event of a power outage, battery
backup power sources will enable sirens to continue to function during civil
emergency situations,
16) The Fire Department, in conjunction with the Anoka County Sheriff s Office, helped
organize a Kids Safety Camp held during the third week of June, 2001. Over 90
children from Andover and Ham Lake attended the two-week camp, which taught a
wide range of safety related curriculum,
17) The Fire Department truck committee completed specifications for a new water
tanker that will replace a well-used, but more limited piece of fire apparatus. The
tanker has been ordered, with delivery anticipated by June 1,2002,
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
u
n
u
n
~
n
2002 Council Goal Setting Session
City of Andover
u
n
LJ
n
u
u
18) In conjunction with the construction of new Andover High School on Crosstown
Boulevard, the City Engineering Department is overseeing the westerly extension of
Andover Boulevard just to the south of the new high school site. This extension will
lead to three new City ball fields that were constructed in 2001 and will be shared
with the Anoka-Hennepin School District to support a wide range of student and
organized community atWetic activities.
19)1n cooperation with a City appointed Skateboard Task Force, Park and Recreation
Commission and City Council, the Engineering Department successfully completed
the design and construction of a new skateboarding facility, This new facility is
located adjacent to City Hall and represents the collective efforts of many individuals
to provide a place for City youth to congregate and engage in a popular outdoor
acti vi ty,
20) The City financially supported Anoka-Hennepin School District community
education programs that in the 2000/2001 school year provided youth activities to
over 15,131 student participants at district schools in Andover, Programs include a
variety of arts, skills, enrichment, recreational and general interest classes and
activities for preschoolers through teens,
21) In keeping with the community policing principles of prevention and early
intervention, the School Resources Officer (SRO) has been working in local schools.
The SRO is responsible for drug education programming, prevention and early
intervention for at-riskjuvenilesjn the Anoka-Hennepin School District.
22)Building Inspections staff tracked over 3,219 private septic systems, This includes
monitoring when private septic systems are pumped, sending out service reminders,
ensuring that deficient systems are replaced and preparing annual reports that are
transmitted to the Metropolitan Council.
23) The City Engineering Department successfully completed the first in-house
development design for the Townhomes of Woodland Creek. The design included
streets, water main, sanitary sewer, storm sewer, trails and all necessary permitting,
24) The Public Works Department continued to upgrade and replace existing vehicles
and equipment with new and more efficient equipment to meet growing service
demands, This included a new black top roller, two replacement dump trucks, an
1,800 gallon tanker, a bucket truck, a milling machine and replacement mowers for
City park maintenance.
n
u
...,
u
n
n
u
n
w
n
u
,.,
u
n
u
n
u
n
u
n
u
n
u
n
u
.,
u
n
u
n
u
n
u
2002 Council Goal Setting Session
City of Andover
n
u
n
u
n
U
n
u
n
U
n
u
n
u
n
U
,..,
LJ
n
u
n
u
n
LJ
n
u
n
u
-,
LJ
,..,
LJ
n
U
,..,
u
n
U
,..,
U
2001-2002 COUNCIL WORKSHOPS
DATE MEETING DISCUSSION ITEMS
April 19,2001 Special Council Comprehensive Plan Issues
Review & Approve Andover Station
Association Documents; Andover
April 19,2001 Economic Development Authority Station Update; Discuss Extension of
Meeting Advance Resources Contract; Discuss
Design ofWDE Site/99-7/0rder Plans
& Specifications
April 23, 2001 Special Council Citizens/Issues associated for a need of
an Ice Arena Complex
Bonding for Parks/Trails; DNR Grants;
Joint City Council & Park and Selling & Leasing of Park Property;
April 26, 2001 Position of Park & Recreation Director;
Recreation Commission Weekend Tournaments of the Athletic
Associations; Ord. 229 Amend. &
Policies & Duties of the Commission,
May 8, 2001 Special Council Fire Department Annual Report
May 10, 2001 Andover Sports Complex Task
Force Meeting
Joint City Council & Planning and Tree Preservation; Wetland Buffer;
May 22, 2001 Buildability; 2002 Residential
Zoning Commission Development Projects
May 29,2001 Andover Sports Complex Task
Force Meeting
May 30,2001 Special City Council Meeting Tour of Water Treatment Facilities
June 13,2001 Special Council Strategic Planning Workshop
Rescind Resolution Amending the By-
Laws Expanding the EDA; Consider
Concept Plans-Andover Station;
June 26, 2001 Economic Development Authority Consider Purchase & Development
Meeting Agreement-Andover Station; Approve
Association Documents-Andover
Station; Discuss Development Plans
South ofWDE Site; Discu
July 2,2001 Andover Sports Complex Task
Force Meeting
n
u
n
DATE MEETING DISCUSSION ITEMS
Anoka County Public Communications
System; Anoka County Crime
July 10, 2001 Special Council Prevention Program; Charitable
Gambling Ordinance; Transient
Merchant Ordinance
July 16, 2001 Andover Community Survey
Focus Group Meeting
July 30,2001 Andover Sports Complex Task
Force Meeting
Aug, 14,2001 Special Council Amendment to Ord. No, 216; Council
Policies
Aug. 24, 2001 Special Citv Council Meeting Tour of Area Wave Pools
Aug. 27,2001 Andover Sports Complex Task
Force Meetine:
Aug, 28, 2001 Special Council 2002 Budget Workshop
Aug. 6, 2001 Andover Community Survey
Focus Group Meetine:
Sept. 10,2001 Andover Sports Complex Task
Force Meetine:
Sept. 13,2001 Resident Informational Meeting City of Andover 2002 Budget
Sept. 19,2001 Special Council Team-Building Work Session
Sept. 24, 2001 Andover Sports Complex Task
Force Meeting
Approve Elevation & Materials-
Economic Development Authority Tanner's Steakhouse; Discuss
Oct. 2, 2001 Development Potential-South ofWDE
Meeting Site; Andover Station Landscape
Maintenance
Oct. 8,2001 Andover Sports Complex Task
Force Meeting
Oct. 22, 2001 Andover Sports Complex Task
Force Meeting
Transportation Issues (5 year plan);
Oct. 23, 2001 Special City Council Workshop Metropolitan Council Comments-2020
Comp Plan; Sports Complex-Alternate
Site; Anoka County Archery Range
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
u
n
u
,...,
u
n
u
n
LJ
n
u
...,
LJ
n
LJ
n
u
n
u
n
u
"
n
u
n
u
n
u
n
u.
n
u
n
u
n
u
n
u
n
u
,...,
LJ
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
DATE MEETING DISCUSSION ITEMS
Development of the Yamaha Site;
Future of Hanson Blvd. north of
Highway 242; Andover High School;
Oct. 25, 2001 Joint City Council & Coon Rapids Hanson Blvd./Highway 10 interchange;
City Council Work Session Andover Development Activity; Coon
Rapids Development Activity; Anoka
County Aquatics Center in Bunker Hills
Park
Nov,5,200l Andover Sports Complex Task
Force Meeting
Special City Council Workshop & Council Expectations-City
Nov, 8,2001 Administrator; Executive Session-
Executive Session Performance Evaluation
Nov, 13,2001 Special Council Strategic Planning Workshop
Nov, 19,2001 Andover Sports Complex Task
Force Meeting
Nov, 28, 2001 Special City Council Meeting Anoka County Government Center
Nov, 29, 2001 Special Council 2002 Budget Workshop
Dee, 5, 2001 Andover Sports Complex Task
Force Meeting
2020 Comp PlanlMetropolitan Council
Dec, 6,2001 Special Council Review Comments; Review of2002-
2005 Development Plans
Post-Retirement Medical Severance;
Dec, 11,2001 Special Council Personnel Policy Revisions; Use of City
Facilities
Dec, 13,2001 Joint City Council & Park and Review 5 Year CIP Trail Projects;
Recreation Commission Review 5 Year CIP Park Projects
Dec, 17,2001 Andover Sports Complex Task
Force Meeting
Approve 2002 EDA Budget; Approve
Revised Contract with Advance
Resources; Approve Andover Station
Dec, 18,2001 Economic Development Authority Design Standards; United Properties
Meeting Development Progress-Andover
Station; WDE Commercial
Development Proposal; WDE Site-
Potential Location of Recreational Fa
Jan,2,2002 Housing & Redevelopment Appoint Officers ofthe HRA; Approve
Authority Meeting 2002 CDBG Project Applications
"
DATE MEETING DISCUSSION ITEMS
Jan,2,2002 Economic Development Authority
Meeting Appointment of Officers
Jan. 7,2002 Andover Sports Complex Task
Force Meeting
Jan. 17,2002 Special City Council Workshop Community Development Director
Position (Bus Tour & Reception)
Jan, 21,2002 Andover Sports Complex Task
Force Meeting
Update on Northstar Commuter Rail;
Jan,29,2002 Special City Council Meeting Update on 911 Communications
System; School Districts; Association
of Minnesota Municipalities
Jan. 30,2002 Special City Council & Sports
Comolex Task Force Meeting Presentation to City Council
Jan,31,2002 Soecial City Council Meeting Water Treatment Plant Options
Andover Station-Residential
Feb,5,2002 Economic Development Authority Development Proposal (Hans Hagen);
Meeting Consider Resolution-Board
Compensation (Statutory Requirement)
United Properties Commercial
Development Proposal; WDE Site
Economic Development Authority Development Proposals; Commercial
Feb. 6,2002 Meeting Blvd.-Name Change/Parking
Restrictions; WDE Site Planning
Discussion; Great River Energy Site
Acquisition
Feb,20,2002 Special Joint Andover & Anoka
City Council Workshop
Special Joint City Council
(Andover, Anoka, Coon Rapids
Feb,28,2002 and Ramsey) & Lower Rum River
Watershed Management
Organization Meeting
Special Executive Committee Community Center Fundraising
Mar. 11,2002 Campaign; Planning Committee
Meeting Appointments
Round Lake Blvd,-County Project;
Mar, 12, 2002 Special City Council Workshop Andover Blvd, Extension; School
District Transportation Issues; Park
Commission Role
n
u
n
u
n
u
n
'U
n
u
n
u
n
LJ
n
u
n
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
u
n
LJ
n
u
n
LJ
n
u
n
u
n
u
n
u
,..,
u
n
u
n
u
n
u
n
u
,..,
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
u
n
~
n
u
DATE MEETING DISCUSSION ITEMS
Joint City Council & Sports Task Force Recommendations;
Mar, 14,2002 Financial Modeling; Facility
Complex Task Force Workshop Components
Mar, 18, 2002 Joint City Council & Anoka-
Hennepin School Board Meeting Transportation Issues
United Properties-Option Agreement;
Environmental Indemnification
Mar, 6, 2002 Economic Development Authority Agreement-Hans Hagen Homes; Off-
Meeting Sale Liquor Store Restrictions; WDE
Site; Great River Energy Properties;
Commercial Blvd.-Renaming
"
n
u
n
u
PROPOSED COUNCIL 2002 GOALS
rl
u
CONSIDER
No. GOAL YES NO
I Consider the construction of a third Fire Station,
2 Consider a Water Meter Radio Reading System for commercial and
residential water meters, ,
3 Consider Purchasing additional land for future Public Works expansion,
4 Consider Development Contract language changes - as discussed and
revised by City Attorney and Management Team,
Consider amending Ordinance #111 - Lawn Establishment Ordinance-
5 requiring the installation of sod on residential lots prior to issuance of a
Certificate of Occupance or appropriate excrow during winter months,
6 Consider the adoption of a proposed Meth Lab Ordinance,
7 Consider transferring Local Board of Review Duties to Anoka County,
8 Consider the creation of a Storm Water Utility Fund and related user fees
to finance maintenance operations,
9 Consider modifying/updating Special Assessment Policies,
10 Consider extending term of Mayor to four (4) years,
II Consider developing a volunteer program for community activities,
12 Consider changing the City Zoning Ordinance to prohibit backyard
garage structures on urban lots less than one acre.
Consider scheduling an annual joint meeting with the Anoka-Hennepin ,
13 School Board to discuss issues of mutual concern,
14 Consider annual meetings with City Advisory Commissions.
Consider the establishment of an annual State of the City presentation
IS outlining City achievements, Community Development projects and
specific City initiatives,
16 Consider changing Andover City Logo,
17 Consider Joining the North Metro Mayor's Association
n
u
....,
u
-,
u
-,
u
n
u
n
LJ
-,
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
"
..
LJ
..
LJ
PROPOSED COUNCIL 2002 GOALS
n
CONSIDER
No. GOAL YES NO
I Consider the construction of a third Fire Station.
2 Consider a Water Meter Radio Reading System for commercial and
residential water meters,
3 Consider Purchasing additional land for future Public Works expansion,
4 Consider Development Contract language changes - as discussed and
revised by City Attorney and Management Team,
Consider amending Ordinance # 11 I - Lawn Establishment Ordinance _
5 requiring the installation of sod on residential lots prior to issuance of a
Certificate of Occupance or appropriate excrow during winter months,
6 Consider the adoption of a proposed Meth Lab Ordinance,
7 Consider transferring Local Board of Review Duties to Anoka County,
8 Consider the creation of a Storm Water Utility Fund and related user fees
to finance maintenance operations,
9 Consider modifYing/updating Special Assessment Policies,
10 Consider extending term of Mayor to four (4) years,
I I Consider developing a volunteer program for community activities,
12 Consider changing the City Zoning Ordinance to prohibit backyard
garage structures on urban lots less than one acre,
13 Consider scheduling an annual joint meeting with the Anoka-Hennepin
School Board to discuss issues of mutual concern.
14 Consider annual meetings with City Advisory Commissions.
,
Consider the establishment of an annual State of the City presentation
15 outlining City achievements, Community Development projects and
specific City initiatives,
16 Consider changing Andover City Logo,
LJ
n
LJ
r-'\
LJ
,.,
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
"
LJ
n
w
n
L J
n
LJ
n
u
"
u
"
n
u
n
u
1. CONSIDER THE CONSTRUCTION OF A THIRD FIRE STATION,
n
As the number of residential units continues to grow, it is becoming more difficult for the
Fire Department to be able to respond to calls in a timely manner, The Fire Department
is proposing the City relocate existing Station #3, currently located within the Public
Works Facility, to a piece of property that the City currently owns located just south of
161 st Avenue on Crosstown Boulevard, This property is currently zoned Single Family-
Rural (R-l) and is approximately 2,5 acres,
u
n
LJ
n
u
If Station #3 was relocated to this parcel it would help to reduce response time to the
northern and eastern portions of Andover, along with eliminating time delays created by
the railroad tracks, A new building will greatly improve inadequate station operations
such as washing fire trucks inside of building, washing used hoses, eliminate moving
vehicles in order to respond with appropriate vehicle, create new storage and office
space, add squad room for standby firefighters, facilities to wash and shower after an
event in which firefighters may have been contaminated, help maintain (or lower) I.S,O,
ratings, include breathing air compressor, training rooms to assist firefighters with
training procedures, and create much needed space for the Public Works Department.
n
u
n
LJ
,..,
u
,..,
The addition of a new building in another location will complete the recommended Fire
Department building needs as outlined in the consultants report completed and approved
in 1988,
u
n
u
The City's Capital Improvement Plan identifies the construction timetable of the new Fire
Station as 2004. In 2002, staffwould develop a space needs analysis, update the fire
service study as necessary, confirm Council approval and prepare a project feasibility
study/financing plan; 2003 staff would move forward with the appointment of an
architect; begin site planning, building design and facility specifications work. In early
2004, project bidding and construction activities, with occupancy scheduled for late
2004/early 2005,
,..,
LJ
n
u
n
CONSIDER AND DISCUSS:
u
Is this location still adequate for the location of a new station?
,..,
u
Does the City need to conduct another study or update the existing 1988 study?
,..,
Will relocation of Fire Station #3 reduce existing service levels in this area of the City?
u
n
Should staff begin the process of developing a space needs analysis for the new facility to
include equipment space needs, vehicles and staffing?
u
,..,
Does Council agree with the CIP timetable as stated for Fire Station #3?
u
Other Comments/Issues:
,...,
u
n
u
"
n
u
tf7i:\ City of
~ Andover
Proposed Fire Station Site
n
u
n
.Jf
L f-j 1<7'
11
u
n
u
n
u
-r
~h
l ~
n
n
161ST AVE
LJ
= "v~~~
= :-:-~~i
" J~~
g,y-:;,~~ dtJ
LJ v~ ~
I~\r
= '~~ I}~ :=
n UI ru: ~ :=f-r-
, ~ ~ ~
.;.J
~_I
n
LJ
,..,
I
u
n
u
N
n
u
\
~\
n
Locator Map
"'KL~ ~~ ~i1
{~ "-I br< ~ 'c'z ·
~~" . ~f;T~1--
~_, i!i It r~~
ru _ "" .:y
- 7".1.<'- ~
\~ s:l ':4 F=~"" k
~'ir::;w, '" ""g., ~ .-.':'t \l
~' ~
~ -
~:J
o
u
n
LJ
500
,..,
u
,..,
LJ
Layout ".<,
n
u
~u.x::aDon:
!
1/ ,) 7(
l_
rl
t:fm~ 1
EB]~~
r ~ " -rr ~ ~
~~
I~~
I--
I--
-
~ -....@~
I--
I
500 1000 1500 Feet
,
+
~~
i/\
(I -
L.-
~ ~
~-
r--
~lJ=
A~
~,/
LEGEND
C Proposed Fire Station #3
IV'" Railroads
D Parks
D Right-of-Way
CJ Water Features
D R-l. Single Family-Rural
CJ R-1A - Manufactured Housing
CJ R-2 - Single Family-Estate
e] R-3 - Single Family-Suburban
o R-4. Single Family-Urban
o M-l- Multiple Dwelling Low Density
CJ M-2 - Multiple Dwelling
CJ LB - Limited Business
o NB - Neighborhood Business
D SC - Shopping Center
Cl GB - General Business
C I - Industrial
o GR - General Recreation
t
I(
\t
City of
Andover
~OlpO 3
J-- ~ -.J,\ Ih -.
- '-- -'/I ~
- I-- II
~'" - T d ...~
~~~.~,.
~"""""" ~\\ III \e
I \L
a
~ ~ '=
biw: /
.!-i1!!,yA
1~;~
~\.
~
~fJf
__ ~'''''':3ih \ It\"
V --r~
J ~rI-~1
~ Il'^- v F ( "-'
-P'i/.....Z. r-
rl.-" '-~ ",
r ,
c
"
~
>>~
j
...
LEGEND
O Represents 1 Minute
Drive From Fire Station
,
3000 Distance in Feet
Fire Stations
. Fire Station #1
. Fire Station #2
. Fire Station #3
o Proposed Fire Station
Distance from
Fire Stations
m <.f!l~ '1 ..J
III- I I lit-
L-
-jj-j, L - .JL:l:
,'" " I
1\ tt~1 \~ ~ u
U- r "
1y)=L ." 1
'I - I I--
" -
n .r
T 7-J-t: ~ f-<IJ 11\ SI:='l:
"IN r-- - ;"---
^ ~~ '" rv' ,,'WARD \ Mi "
"T' .I"'P!- 'I :.
/KY- "~LAKEj ~ _
r--- .II- ,-" ,- L'5i
0- r2Z I oS
I
I
=
II
=i ~ r-
~,\,
""'-I- <RJtf ../'
'"
t
.L )59) H ~
I ~
I-~
~~rf
J"g
-...
1\ \
::ttJ ~~)f~
" _ I 7T I
D-,'~
~".
f/ I \ n
----L' "llI 'W -
, n,~,
'- ') ,',.'. ~I,I
'r "I II"' ~ n-l'l ~ fL
:~l";l J,,'; - '. ~ -,' ~
~.~ ~.'~
"" ~~
r--1 //:. ::;c.
I,
:III1I1I1LI.~
e- -- !~pJ. n~
If-' f1 '
I~~'
~t-
"
I t
8~ ;ii, i
~
~ ~ I
~I)!l
- -.~f~-- ~."
/! ~
,
I--
-
,
--1 ......... ...
'{._L'
T
'\
,.-
y
I
Tl-\.
"f'('M
"\.">
lL:.
Il::li
__. "....,~ I
b I
,
I'
TI --
-- ,...,
'\ F'i 1') ~-,:,,-
( Ii.. I.... ~
J ,," l.
,
.#~,
'~~L.~
r:: ill
f I
f',
"I
,.
IV
~
h'-..
'1.'11
f1l.tl
I
""
=
I /
,l I \ ROUND
7,- LAKE
"
;"
~
f-1---= -I I
I I
I~!
/
"
t:L 1::1:::
I L I
""l
"'"
-0
I
~
rj
I
Ei
rell
..-I
'., ..
,~A~ ( ([
'- ,.) \
,
Map Sources
N
+
City Umits
-- Railroads
D Parks
D Parcel
City of Andover GIS
Map Compilation Date
March 27, 2002
Scale
1 inch = 3,750 feet
RF
1 :45,000
500
o 500
1000 Feet
Layout Name: LAYOUT.RADIUS Project Location: H:\GlSDATA\PLANNlNG\PROJECTS\FIRES!lEMAP.APR Date Printed: 04/12/'2fJ02 - 02:37:43 PM
I
.. .. - - - - .. .. ~ ~j ~-3 ... .. _ .. IiiiI .. ... IiiI
.~,,-:":.")<'::;!:'" >
"(:;
,:',..,
'"
n
LI
>
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
'.
r-,r 1 f' ~~ Ii'" ~ ~q~
" :!:r ' i\ i1,:"':; i'
~ ~~.:3 '\JJ
&;,::~~ifrlJ~,.=al.i. .
~~~~...fjjjjjJila~~ii@lll~r~r,tl'.". .
,[ii,/ ,,>>, ' fJfj~FJB ' , "}, "
;.;.>;.:.:.;..,;.;.:.;...;.:-:-:-:.:.:.:.:.;.;.:.;.:.:.:...:.;. . ..................
............................. .._...............-............................................ .:' " ..'. ,.,',' : ' , .: .. "',, : ,.-.......-.....'.....-.... - -..
. . . . ;.; :.~ :.:.:.:.......;.:.:.;.:-:.;.:-:.;.;.;.:.;.;.:.:.:, ," .. :.. ..;.:.;.;.;.:.;.;.:.:...;.;.:-:.:.;............ . . '. :::;:;::::':.:::::.:::.:::;: :; :'::.:.,::' ... ./.:. . ", . -. .
:::':'::::::::;:':::.:.::::.;:," :;::;:::;:,: :;:;:;::: -::::::::::::;::;::~::::::;: - . '-: . \~ ;:;;::::;';::::/.;.,:::::':;:::::': ;:.>:.; :'.:: . , . .
:: :::::;:::::::::::::::::::_::;:;:;;,->;:,::::~:>:;:::,::::. :~:.:::::::';':':-::::::;::":::::::::::::::::::::::;:::::::::;:::::;:::;:;:;:::::;:::::.;:::;::;::;:;;:::;:::::; :;:::?}tt:;;;u~~~;:?t:~::::::::}~:::;:.~::::::::::::::::it~;?~~~~~{{::;:{:~:::::::~;?~:.:.:::::::::::>.:;){:,::::::::~;':::::::;:':".' : .:-; -:.: :::::::.' ::.':i':::",':':' :', ..' _ '. .: _.', . . : .:', , .
!i:ji!:1:11f!ilfJ/~!~L-~I1;t;lll;l."(jJ'lE:Fi;:tJfNid
- ~ ~ -0 OUC-C' D"-o.ll~ - -1 ~ ~=:"ii'-~JJr --~' I;n : 01
I ' ~ - - - - - I ~~.. ~ 'LL- i! ]
, ' I. __'_
ALDRICH & ASSOCIA TES
December 1, 1989
HONORABLE MAYOR AND CITY COUNCIL
CITY OF ANDOVER
ANDOVER, MINNESOTA
This report has been prepared at the request of the Andover City
Council to analyze the need for and recommend locations of fire
stations in the City of Andover.
Rapid growth of the City prior to having developed planning
guidelines has created an extremely difficult situation. Current
suppression activities responding from one centrally located fire
station has resulted in response time that by most standards are
considered to be excessive.
Al though fire officials have long been aware of the sequential
actions necessary to initiate effective fire suppression tactics,
community leaders are often uninformed of the importance of these
essential activities.
Extensive research of fire spread and propagation has shown that
with average fire fuel loading (8 to 10 lbs. of ordinary
combustibles per square foot) fire size and temperature increase
at a phenomenal rate of 56 times in just three (3) minutes.
Flashover or auto ignition of the total contents, including the
occupants, will occur in less than seven (7) minutes.
Sufficient manpower and equipment must be able to intervene within
that time period if there is to be a realistic expectation of
saving lives.
An effective fire attack consists of the following actions which
must be sequentially performed: Size up, forcible entry,
laddering, ventilation, search and rescue and fire attack.
Response time to the fire has to be included in the seven minute
window during which these fire intervention actions are initiated.
This report has given the highest priority to life safety and
recommends that the City of Andover build a minimum of three (3)
stations to meet present and future fire suppression needs of the
City.
The enclosed information has been prepared to support the above
recommendations based upon events and circumstances currently
existing. As with all information, facts and needs change
unpredictably. The demographic impact upon Andover from the
Riverdale Regional Shopping Center cannot now be fully discerned.
This can and will affect current and future decisions to be made
by the City Council and Fire Department officials.
Re~ctfully submitted,
I \
!) "'_/ "
I /. I ..
4i;~~~i:tr//.stdr~f:!sU'~/
FIRE SERVICE CONSULTANTS
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
,..,
u
,..,
u
,..,
u
,..,
u
,..,
u
,..,
u
,..,
u
,..,
u
,..,
LJ
,..,
LJ
,..,
u
,..,
LI
,..,
LI
,..,
LJ
,..,
LJ
,..,
LJ
,..,
LJ
'.
PURPOSE
The City of Andover is a third ring suburb on the north side of the
Minneapolis/st. Paul metropolitan area. Its close proximity to
Minneapolis and its pleasant rolling wooded home sites have made
it an attractive community that has experienced and will continue
to experience growth at a rapid pace. The increasing population
has spurred the growth of commercial development at various
locations throughout the City. More importantly, the rapid growth
of both commercial and residential developments has changed the
demand for an adequate and efficient fire suppression response.
Andover's population growth has clearly exceeded the Metropolitan
Council estimates. Present trends and building activity indicate
that a population of over 20,000 persons is very possible by the
year 2000.
Currently fire suppression activities are provided by a thirty two
(32) member volunteer/paid-on-call fire department operating two
engine companies and one tanker and ground cover fire apparatus.
These units currently operate out of one station. Most of the
firefighters live in the southern portion of the city.
Land area of the City is in excess of forty (40) square miles.
This factor is a key ingredient in contributing to fire alarm
responses which typically average in excess of nine (9) minutes.
Clearly, this indicates the need for additional stations to be
strategically located throughout the city. This report will
identify areas to be considered for location of additional stations
'.
n
u
and the additional equipment needs to provide a reasonable level
of fire suppression and other emergency responses throughout the
City of Andover.
M
l.J
M
u
M
U
M
U
n
u
n
u
M
U
n
U
n
U
n
u
n
u
n
u
n
l J
M
U
n
u
n
u
n
u
M
U
n
u
,
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
u
GENERAL OBSERVATIONS
An analysis of the 127 fire alarm responses in 1987 and 179
responses in 1989 revealed:
1987 average response time:
10.1 minutes (Exhibit A)
8.6 minutes (Exhibit B)
1988 average response time:
Up to two minutes must be added to the above average response time
for the receipt and processing of an alarm through Anoka county
Emergency Communications Dispatch Center. The average elapsed time
from receipt of alarm to "on scene" is greater than ten minutes.
If the fire department is to have an opportunity for a successful
intervention, first arriving units must be on the scene in less
than seven minutes. It is disturbing to note that response time
to structural fires in the western quadrants of the City are nearly
twice the response time to the eastern quadrants (see Exhibit A &
B) .
Seventeen firefighters live in the southern portion of the City and
less than two miles from the present station.
Unfortunately,
inadequacies of the major arterial system negatively impact on
their ability to be able to respond to the station quickly. This
condition will be further exacerbated by continued growth in the
community and the resulting increase in traffic.
Numerous factors to impact on the problem. They are:
- Current planning does not include major improvements to the
arterial system in the City.
~
- The limited area of service by the municipal water system.
- The development of relatively high valued homes in areas not
presently served by the municipal water system.
- The ability of the community to be able to recruit, train
and retain sufficient numbers of firefighters to provide
adequate numbers of personnel to man fire suppression
equipment.
In a community encompassing land areas as large as Andover,
adequate fire response times cannot be achieved from a
single location.
The insurance Services Office and the Rand Corporation have
developed a widely used formula to measure the speed of response.
The formula is the square root of 2.10 x 0 when 0 is less than .38
miles and .65 + 1.70 x 0 when 0 is more than .38 miles. Using this
formula, at 25 MPH a vehicle will travel 2,200 feet per minute at
25 MPH, 2,600 feet per minute at 30 MPH, 3078 feet per minute at
35 MPH, and 3516 feet per minute at 40 MPH.
Fire apparatus in
suburban and rural areas generally travel in the range of 35 to 40
MPH. Averaging the distances between 35 and 40 MPH at 3,297 feet--
per minute, fire apparatus travel approximately one (1) mile in 1.5
minutes. This provides a starting point in attempting to identify
r1
LJ
~
LJ
~
LJ
~
LJ
~
LJ
~
LJ
~
LJ
~
LJ
~
LJ
r1
LJ
~
LJ
~
LJ
stations.
general sites for the location of possible additional fire LJ
~
Three critical factors to consider when considering prompt response
to fire and other emergencies are:
A.
LOcation of the fire stations.
B.
Proximity of the firefighters to the stations.
Access to major thoroughfares.
c.
~
LJ
~
LJ
r1
LJ
r1
LJ
~
LJ
~
LJ
r1
L)
r1
LJ
r1
LJ
r1
LJ
r1
LJ
r1
LJ
r1
LJ
r1
LJ
r1
U
r1
U
r1
LJ
r1
LJ
r1
LJ
r1
U
r1
LJ
r1
LJ
r1
LJ
r1
LJ
r1
LJ
~
It can be argued that the easiest solution is to move the station
closer to the firefighters. This is partly correct, but it only
responds to one of the "critical factors". This strategy can
result in the station being further from the population it must
serve. It is for this reason that we recommend that the City of
Andover consider locating three fire stations throughout the city
as indicated on Exhibit c.
We are also recommending that the City of Andover increase the size
of its department to at least fifty members and that heavy emphasis
be given to the recruitment of members near any proposed site that
may be chosen.
STATIONS
'.
n
u
n
u
The design and size of a fire station is a function of several n
factors. They include political and economical considerations and
most importantly, those support activities that will be carried on
in the facility. It may be designed to serve only as a garage for
the apparatus, or permit other activities such as administrative
offices, kitchen facilities, training rooms, hose storage, work
shops, meeting and communication rooms or spaces.
Current trends in new fire station design and construction is to
opt for buildings that are of sufficient size to house the
apparatus and allow adequate workspace around the vehicles. Space
requirements also include offices for the department staff,
training classroom, library, equipment storage, and a day/meeting
room in which firefighters can meet and relax after fires or during
--?eriods of time that they may be on a standby status. Often times
an all-purpose room can be designed which serves as a day room,
dormitory and classroom.
It is the intent of this report to recommend stations of sufficient
size to include the functions described above.
It will further
recommend that a uniform station design concept be utilized; one
that can be increased or decreased in size as time and needs
dictate. Through the use of standard designs, the objective is to
reduce design and engineering costs, and therefore the fees for the
same, for stations built of the same basic design. Architects
should consult the lCMA text "Managing Fire Service" for excellent
u
,.,
u
,.,
u
,.,
u
n
u
n
u
,.,
u
,.,
u
n
Ll
n
u
,.,
u
,.,
u
n
u
,.,
u
n
u
n
u
n
u
n
'u
n
u
,.,
u
,.,
u
,.,
u
n
u
n
u
n
'.
listings of detailed station functions.
We suggest that the
ancillary space of each station be similar in each building and
that apparatus bays be added as needed.
This methodology does
require that sufficient land area be acquired at each site to allow
for the future expansion of the building as needed.
This report identifies the need for a minimum of three stations for
the City of Andover.
Consideration should be given to the
immediate construction of two stations and that the City continue
to use the existing station until such time as the further
development of the eastern half of the City warrants construction
u of a third new station in the general area of the County Road 16
u
n and Prairie Road. Accordingly, the City should now identify the
,.,
u
specific site and acquire sufficient land in this immediate area
for the third station.
,.,
l~ The sizes outlined in this report are considered to be the minimum
"
LJ
,.,
u
,.,
u
n
u
,.,
u
,..,
u
n
LJ
n
LJ
size to meet the needs of the Andover Fire Department.
station
size can increase depending upon the design parameters which are
established at the time construction is being planned.
MAIN STATION
Apparatus area 54' x 65' 3510jSF
(3 bays-two deep, front and rear entry)
Chief's office 15' x 19' 285/SF
Asst. Chief 12 ' x 19' 228jSF
Fire Marshal 14 ' x 20' 280/SF
storage 15' x 19' 285/SF
38' x 27' 1026/SF
'.
n
u
Kitchen &
Bathrooms
10' X 30'
320/SF
,.,
u
Training office
10' X 20'
200/SF
,.,
Hose tower
10' X 20'
200/SF
LJ
,.,
TOTAL SQUARE FEET
6534/SF
u
n
LJ
A station of this size can accommodate six (6) major pieces of fire
,.,
apparatus.
If a basement space is constructed, it need only be
u
built under the office area and would include approximately
,.,
2540/SF. This area could serve as an emergency operating center
LJ
or as a community use room.
n
LJ
,.,
SATELLITE STATIONS
LJ
Apparatus room 36' x 65' 2340/SF
(two bays-two deep, front and rear entry)
station Captain
office
,.,
LJ
,.,
11' x 19'
209/SF
LJ
All purpose room
Bathrooms
14' X 15'
nO/SF
2l0/SF
160/SF
3829/SF
,.,
u
Hose Tower
10' x l6'
,.,
TOTAL SQUARE FEET
u
n
If basement space is desired, it would only need to be constructed
u
under the offices and all purpose room.
n
u
n
u
,.,
u
n
LJ
,.,
u
'.
,..,
LJ
n
U
,., ,
U
,.,
U
,.,
U
,.,
LJ
,.,
U
-d."
-- , (;ty
I
/7--
uJ
<J
j
~
,.J
t:
~..:.._-
- "-
""~
I /~
--J-
rl 1 ~
.' I ;:J
II:; -- /
J r'
;
.- ,. i) :
jJ ,> -
, , .' '"
I /
I~ 0
i~ .- .
N ,)
. ,
I 'J.
'v 0 ( --- -, - -
3
" , r
-' j ~
) - ,
) ; J
; ... ..
I ,
'" i , N
.1 ') ,- (
, ,
.;\ "
"
.' " -
'1 ; ,
I '- "
I I ~
) .1 II
:'i I
L.,.I 1J
- ,~
;;-
,.,
~.
~
u~
n~
u~
nr:..
u\f1
n
u";t
;
.;J.
n~
U
---
,...,
0 .{ 0
;;
,"\ 'J1 ' ,
l,.,
-< 1
& .-
y. il
Q 'Y 'f
~
./
>- ' '1
~ ~
,-f
r -
:j a
'" / ..:)
.' 1 f /'
..- Q
~y ""
(
,.,
u
,.,
u
n
u
n
u
u
,...,
LJ
,...,
u
'.
n
LJ
n
u
....
~ ~
--....
\
i\
~ ".1
-- .... ;:;
~
~, ~ '.J
J ~'\
-
I j ~ ~
......
I- , -': J
t
n
u
n
u
,.,
u
n
u
1-
o
J
~
V1
n
LJ
n
- ./
/ , I
4-~ ..
u
J
-- ---
,.I
- , J
- '<). ~ :- ?
- '1.1 :j.
- . - , "'z.. ' P
- ~ u..... , ;J
~ ~" ,.- .
-..!~ <::"t- j
, I
IJ. ,J
'-~
- ~~
.;.~ - -'
_:1 ;. - ,
....- ,~-'
~ ' - J:..
I .J. ,
~c
IJ u
n
~
Ll
n
\1
~
-
j
uJ
~
u
I"
J"
r'i
n
u
n
u
R"
-+-
n
u
....
0-
-
~
:J L."
--!;~- --
;;f .,..
;3= ..IJ
~;'(1
...
n
u
-~
r1 ,'I
--u
,.,
LJ
~
'IU, -3-
31 ....
~t=-~
I
i
-L
n
l
u
n
u
n
u
n
u
n
u
,..,
u
,..,
u
,..,
u
n
u
n
u
n
u
n
u
n
u
,..,
u
,..,
u
n
u
,..,
u
n
u
n
LI
,..,
LI
,..,
u
,..,
u
,..,
u
'.
EQUIPMENT
As important as the location of fire stations is to the delivery
of fire suppression service, equally important is the fact that
each of the stations be equipped with a sufficient number of the
proper types of fire apparatus to meet the suppression demand of
the stations first due area.
Current apparatus inventory of the fire department is not
sufficient to meet the needs of the community nor would it allow
for the relocation of units to any new stations that might be built
wi thout causing a degradation of the service level now being
provided.
ISO, the insurance rating service, requires a minimum
pumping capacity of 3500 GPM for those cities being rated under the
Section 1 rating requirements.
section 1 communities are those
with buildings small to moderate in size.
The current pumping
--capacity of the Andover equipment (not including the military
surplus equipment) is less than 3,000 GPM. A deficiency of between
500 to 1,000 GPM exists. A further complication is the need to be
able to transport large quantities of water to those areas of the
City not presently served by the municipal water system.
To properly equip the recommended stations, the City will need to
consider the purchase of several new pieces of fire apparatus.
Included would be the following:
- Two (2) 1,000 GPM pumpers with 1,000 gallon water tanks.
These units should include enclosed cabs to accommodate fire
suppression personnel seated in compliance with current OSHA
requirements.
- One (1) 2,500 gallon tanker with a 350 GPM pump.
'.
n
u
n
- Two quick response vehicles - 4 wheel drive, four door one
ton units. They should be equipped with water tanks of at
least 200 gallon capacity and pumps capable of delivering
125 GPM at 100 PSI.
LJ
n
u
In many communi ties units of this type also serve as emergency
n
medical response units.
LJ
r,
u
Current housing trends indicate the housing of choice is a two
,.,
story unit with high pitched roof. Such homes present difficulty u
in laddering structures of this size and height. Often times these n
tactics are required to be done with limited manpower.
LJ
Accordingly, at least one of the pumper units should be equipped
n
u
as an aerial tower of at least 55 foot reach.
n
u
Andover is a combination urban and semi-rural development. Large n
undeveloped land areas and minimum 2-1/2 acre lot sizes assure that
u
ground cover fires will continue to present a serious fire threat
n
u
in the community. This not only increases the demand on the fire
n
suppression forces, but also increases the hazards to those homes u
on the larger lots.
This mandates planned consideration of the
n
number and types of apparatus to be housed in the various stations.
LJ
The stations will require structural, ground cover fire, and tanker
n
LJ
equipment, or units which serve a combination of these functions.
n
Due to limited arterial roadways, the City should consider LJ
provision for supplemental fire department water sources at n
strategic locations.
This would allow for tanker refills at
LJ
shorter distances from the fire ground.
n
LJ
n
u
n
u
n
:..J
,...,
u
..,
u
..,
u
n
LJ
,.,
u
n
u
,.,
LJ
n
u
n
u
n
u
n
LJ
n
LJ
n
U
n
u
n
u
n
U
,...,
U
..,
LJ
'.
Based upon the formula developed by the Iowa state Fire Training
Division, 100 GPM is necessary for each 10,000 feet of structure
involved in a fire. A two story structure of 1,300 square feet
will require 1,300 x 2 = 2,600 x 8 = 20,800 cf.* 100 = 208 GPM.
A 2,500 gallon tanker can only supply approximately 10 minutes of
fire suppression activity. The time and distance to be able to
refill and return becomes a most critical factor in whether or not
the fire attack is to be successful.
ESTIMATED EQUIPMENT COSTS
One pumper, 1,000 GPM
One pumper/aerial tower 1,000 GPM
One 2,500 gallon tanker
Two Quick Response units
Additional equipment, hose,
nozzles, tools, etc.
TOTAL EQUIPMEN~COSTS
$150,000
$220,000
$150,000
$100,000
S 25.000
$645,000
'.
HAZARD ANALYSIS
Current development projections for the City of Andover indicate
that the City will develop primarily as a residential community.
Commercial and industrial development will be limited.
Maj or commercial development is confined to the areas nearest
County Road 9 and Bunker Lake Boulevard. Large areas of the City
remain undeveloped and are currently being used as truck and sod
farms. Additional large areas are of marginal soil conditions for
development; ultimate space usage is hard to predict.
The City continues to develop larger upscale homes in areas of the
City not served by the municipal water system. This increases the
burden on the fire suppression forces by forcing the department to
use water transported by tanker to the fire ground. In order to
maintain adequate fire flows, the department must rely on mutual
aid companies to be able to accomplish sufficient water
capabilities on the fire ground. Reliance on mutual aid to augment
water supply is a fragile improvement due to travel time and
distances, and the possibility that the nearest companies may not
be available when needed.
Future development may include some light industrial activities as
well as neighborhood mercantile service centers. Proper
enforcement of codes and ordinances should allow this to occur
without increasing the burden on the fire suppression forces.
,...,
u
,...,
LJ
..,
u
n
u
n
LJ
.,
u
,...,
L1
n
u
,...,
LJ
n
LJ
n
u
,...,
LJ
n
U
n
L1
n
u
,...,
u
,...,
u
n
L1
n
u
n
u
n
LJ
n
u
n
u
,...,
LJ
n
u
n
u
n
LJ
n
u
n
u
n
LJ
n
u
n
U
n
u
n
LJ
..,
:.J
n
LJ
,...,
u
n
u
'.
The many auto salvage yards clustered along Bunker Lake Blvd. are
a special concern. They present unique problems. It is difficult
for fire equipment to access the burning vehicles due to congestion
in the yards. This means that specialized equipment such as water
towers will be needed. A further and perhaps more serious problem
is the hazardous and toxic emissions created during the burning of
vehicles. Specialized personal protective equipment, including
large supplies of portable self-contained breathing apparatus, are
essential for firefighter safety.
'.
1987
n
u
n
RESPONSE FREQUENCY AND AVERAGE RESPONSE TIME
By Type of Call and Quadrant
SOUTHWEST
Structures
Grass & Brush
Vehicles
Misc.
16
13
6
15
NORTHWEST
Structures
Grass & Brush
Vehicles
Misc.
6
5
1
3
SOUTHEAST
Structures
Grass & Brush
Vehicles
Misc.
7
16
7
17
NORTHEAST
Structures
Grass & Brush
Vehicles
Misc.
2
4
o
9
".. 'AVERAGE"
,--,--, . .
'.:-:/-.;...<:;;:.' --
""""""-"',,'::'RESPONSE
158 min.
121 min.
73 min.
147 min.
1 0.5 min.
1 0.0 min.
12.1 min.
11.3 min.
88 min.
72 min.
7.0 min.
26 min.
14.6 min.
14.4 min.
7.0 min.
8.6 min.
60 min.
125 min.
58 min.
1 00 min.
8.5 min.
7.8 min.
8.2 min.
5.8 min.
29 min.
60 min.
o
121 min.
14.5 min.
15.0 min.
o
13.4 min.
u
n
LJ
n
LJ
n
u
n
LJ
n
LJ
17 min.
14.0 min.
24 min.
18.0 min.
n
LJ
n
LJ
n
u
16.0 min.
18.0 min.
7.0 min.
9.0 min.
n
LJ
n
LJ
n
12 min.
12 min.
12 min.
11 min.
u
n
u
n
u
n
20 min.
20 min.
o
34 min.
u
n
u
n
LJ
n
u
--~_.-
h
t
t
t
t
t
~
,L,
30UTHWEST
~tructures
~~rass & Brush
Vehicles.
'.fisc.
1988
RESPONSE FREQUENCY AND AVERAGE RESPONSE TIME
By Type of Call and Quadrant
,
'.'",., ",'..'ii,.. 'TOTAL."
, '.."..'.'... NUMBER "'..',' '.nMe ....
"te~;E .
I
I
LONGEST
"
J\lORTHWEST
15 149 min. 9.9 min. I 18 min.
25 210 min. 8.4 min. i 20 min,
,
5 23 min. 11.5 min. I 12 min.
21 154 min. 8.4 min. 13 min.
I
~tructures
"rass & Brush
t(-El1iCles
~iSC.
4 58 min. 14.5 min. 20 min.
17 254 min. 18.1 min. 24 min.
2 23 min. 11.5 min. 15 min,
12 115 min. 9.5 min. 14 min.
XSOUTHEAST
LJ5tructures
Grass & Brush
. ,
lehicJes
rAise.
.
8 63 min. 7.8 min. 10 min.
26 207 min. 8.4 min. 13 min.
7 61 min. 8.7 min. 16 min.
17 121 min. 8.6 min. 12 min.
y-tORTHEAST
n
Structures
~t;rass & Brush
) YehicJes
yWise.
2 16 min. 8.0 min. 9 min.
13 118 min. 9.0 min. 18 min.
2 14 min. 7.0 min. 7.0 min.
3 15 min. 7.5 min. 8.0 min.
n
u
"Time only recorded on two calls.
n
u
'.
ZSO RATING SCHEDULE
The current rating book of the ISO lists insurance rates for the
City of Andover to be a Class 6 for those occupancies within the
coverage limits of the municipal water system and a Class 9 for the
remaining areas of the city. The rating schedule is a numerical
listing from 1 to 10 with 1 being the most favorable and 10 the
least.
The impact of the Fire Suppression Rating System is felt in every
community, and insurance costs certainly must be considered a cost
of fire protection. Communities must balance the demands of the
system against what the community is willing to accept in the form
of risk. It must further balance the risk against the ability to
provide the economic resources necessary to pay the costs of its
suppression system.
The rating system underwent major revision in 1980. Under the old
system seven items were analyzed to determine into which rate a
city would be placed. The new schedule only considers three
categories for examination; they are: Water supply, fire
department and the fire alarm system. The relative weight assigned
each group is 40% water supply, 50% fire department and 10% to the
fire alarms. It is from a careful analysis of these three factors
that the rate for a City is determined. Andover is rated using the
Section 1 determinates of the Fire Suppression Rating system. It
is based upon fires in average buildings small to moderate in size
and generally not requiring fire flows in excess of 3,500 GPM.
n
LJ
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
U
n
u
n
U
n
:.J
n
U
n
u
n
U
n
LJ
n
U
n
u
,..,
LJ
n
u
n
u
'.
n
u
,.,
LJ
Those elements included in the analysis of the fire department
n
include the following:
u
,.,
n
Engine companies
Ladder companies
Distribution of
companies
Pumping capacity
Manning
Training
11%
6%
u
n
4%
5%
15%
9%
LJ
u
n
It can be seen that the critical elements are; adequate number of
LJ apparatus properly placed, sufficient manpower, and a well-trained
n
organization.
It is necessary to have the proper amount of
LJ
equipment, properly trained manpower and stations located to the
n
u
best advantage of the city.
n
LJ
,...,
LJ
n
u
,...,
u
n
LJ
..,
u
n
u
ro
LJ
,.,
u
n
u
'.
Conclusions , Recommendations
Conclusions:
The City of Andover will continue to experience growth of
population and building units at a rate greater than anticipated
by Metro Council estimates.
Little industrial development can be expected in the short and
medium run future.
Small commercial
throughout the city.
of activities.
enclaves will occur at various locations
Most will be of the neighborhood service type
Extension of the municipal water system to the northern area of the
city will not occur for many years.
The current location of one centrally located fire
inadequate to provide any improvement in service
response times.
station is
levels and
Current response times are in excess of most metro area
communities.
The present apparatus inventory is inadequate to meet the needs of
present population and building units and needs to be considered
for refurbishing and repair.
Recommendations:
Immediate consideration to plan and construct two new fire stations
and accomplish site acquisition for a third future station.
Station locations should be in the areas of:
Crosstown Boulevard & Verdin Avenue
Valley Drive & Tulip Drive
Crosstown Boulevard & Prairie Road
Immediate consideration of developing plans and specifications for
the acquisition of new apparatus and refurbishing of the two
existing pumper units.
Begin an aggressive recruiting campaign to increase the department
membership to at least fifty members. Preference should be given
to the recruitment of new members in the recommended areas of the
new stations.
Close monitoring of codes and ordinances to reduce fire risks of
new construction and remodeling.
n
u
n
LJ
n
u
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
u
n
u
n
u
n
u
r"1
u
n
u
n
Give serious consideration to the requirement of automatic LJ
sprinkler systems in all new residential construction.
r"1
LJ
'.
Exhibit A
n
n
-I
-.
-,
,. '"
i :
-..
-..
u
"-I
(')
-
-t
-<
o
""1:
1>lO
Z~
o
~
fT'I
::0
II
u
-. r
'" ,
~
.
~.
--.
-"
n
n
u
n
u
,.,
LJ
n
,...,
u
n
u
,...,
U
n
u
n
u
,...,
u
n
J
n
LJ
,...,
u
n
\ ::-
.-L =:.
I --
. I
I
.
u
'n
u
,...,
LJ
'.
Exhibit ~
u
-,
-,
-. (')
-
I-J -t
-c
l
-J ~~
!~ ):.~
z
0
~
I
I..] I.. I'T'I
-.,r- :0
I I'
, .
Ill',
! . !
'itl!
I. ,
'I
t
~. 3
? ~ i
,q.
r ;
. ,
, .~
t .... !
-' .
. ;
! '
n
I I
-..
~
+
_..
-..
?
=,..,
:.\)
:n
::w
:......
'~
1_ .
: -. r
1_..
1__.
, , I
, I I
. . .
I I I I ~~
I I I .
. I .
I . . . .
. .
n
. I
n
LJ
'.
n
LJ
-- -.-
-'-
-I r'-~J r~ g
=1 9 ~ (~, I/f ~;- _~ j.. ..,_~J (... :::_
I -J ~ 'iT CJ, "....-.. n ,I ._" =-.
u li~ ~ ~ <<c;')-~I / '< 6 ~:j
" - C. n r~ ?" un
= 1.Aa ~ ~ .m-:. .K4~,:~'oiir' -s: i:1:J,) dJ; (\ '~~
I --a c I:f::n:.,~..", .0.,.... ~ ';;::-]0 [7 _ f~ lit: '~-' 1_..
n I ~ '=. " ,."", '.' s::NI" "!I;.._ _.. _ "" '~.-,t^~ __ _ :::.
u 1-'1... '" CC ~)o!J' .II~ .~ .\ : .. ~..:.:-: ~~t:;:",. . '0('== . '!f:;J~:.
-,,- :u , ~.. \ t . . . ~ ., ._.. ~ _u
'I " ;. "k . ""'''',' T~~ !.J._~ ': '=':
n ! --........ I . -- _ ':r .I!I". .~ . JiJu . [p"Ag.~IIII' J _..
u .: I .. ...... '- '-- '::. ___. '''' . ., . '."" I ILl;. ~ =:.
'''. c i'..." " ."'L ~.J.__, _ __ ". ~ ~:::
' III' . . -- """ , . -l.. "". '- f>. --- .'-. ....... m , .n
n : , I ,',( . ~ '-IS '" IS:.,. . ",~; -- . II f,n!1!-r "" _ L."
u .. ""= '- '\.r __ 'J, t I . \ II, ~~ _ . =::
n 1 , ~ ,.",,",~ /1 '.. '- . \ '''QlI+ 0 ,. !If') I ; "'.vl . '. . =:.
u ~\-:'"I .~~ ~.. \. I..;>.' U11 + .: l ~\r": ;'P:1:,=:,
n ~'~~- ~~I'I' - P"" , ~.m;::;- in;0i~." ~t>.~.if~,~::.:
u '~--:;'.J;.. }, '!' \l~"\ ~ ~ . ::y!::8;~ .= '. 2>...r. ~=:
· . '."" ,," hI. . '- --- , '. '1'''''-.' . -:-~"=::
.) ','. . "... 9'''' ~ . ""., . . ""IT . L.
n-- ~..~~-I ~'II _it ~: ___' " ,', "::j;J':'tic,c:. =,.
u C"U\7,.7" . I . '" . . _ ";' '. .....v""' =::.
,..., i ij,F:li5. . av . I .: I ",,_,' ~ _. '~ . .~ :::'
' " '.>0 ._ _. .;.---- .
u, . =.. "" ,::> r--.:. :-:-.- .__. '\ _ 7 I =:_.
n: - ~j~'~t'~"\n':'\-.'~I'_'_ ,1>:,: ...~ J.- '=~.
U .::" ; :~7({i/[/__"",,, __ ':'1~ ._ 'j-:::\..'~ ::
n -t'f.:Ji:Z ;'7J?'": "~V'<l'/c:nlC"-rrT ~ -3 ,1<lk ':w;;
u.... c:- . . 'm " . -----l--", ~_~ ' . ~~ _
["-, -.6. -- - -- : <:5 , . '. ;_. \-1 i -; : .S: L. ".~ "'/_ ;'~L_~ .'__)~ _u
n : - :. N . 'T------;?' I' -- "'.. ,. . - .. . D" . =.:
u I ",. Z __'C_,'. ~ "'-~.:, 1..}-_.
. ~,:": ' --::t~"". :.1, i:i 'ill. W~i JJI!" ~" ::""":-'c ==
,..- '. - ":'; '\ ' I. I"". ," ~_". '=~
~ - ~ --i- c:.: ~., .~: ,. "....:. . I,J' ,__
LJ ~~'\' 7./ d~t- : '-: L:: ~~ ~,: n, - ---f,':;, c, 'J :nf ..~.._~ "'~ ,s....,m 0, =
.. . ..... r.::-, <l . , "", IA rll'"' lLi'li ~ _ 0 ___
n ',...... :, ,.. .-;.- ", :"".".,~_. :=_ .-J.
' ,- ; 1 , .:\r ---.1>7.-;1 ',' I .. '( i/ L' II ' I I
.. . ~ "~~. . ,"- y, -f I I I . ,
U t; r ; \ "-.., -, ':.!-~: ::",':' :' , ----~I--:-~-m l)lll Mfi-" ,(' I" I !': ! ! l : : : : : .
. , .. '.".. ". , '0 , . . . ,
n I r :._-- ~'., H ,. ~". ", .. " . I .. , , , , "
. '=", , . , , . , , . . ,
U "'II."..,.."
I I I I l ! . : : . . .
L I I . ! . , : . . .
. . ,
,., ! l
. .
u
-~
,..,
LJ
Exhib,it
" .,E>lS:rBI8u.rT'I~N(s)JZ;'~12l\8MSeifj~{J~J:)BANT .
1987
1988
LJ
SOUTHWEST
39.3%
36.8%
NORTHWEST
11.6%
19.5%
J
~
Lr
n
SOUTHEAST
37.0%
32.4%
NORTHEAST
11.8%
11.1%
u
"
u
O STRI 'LJ :rION'QE"A' 'IiA'R'M'S"
... " '". V' ..... ___ ....
' ',' , " . - '.--. - ......
. - - ... - -.. -....
.'. -- -.- .
- - ., ,...." ,. . ---- ,--.., - '. - -.. '. .... . . --. . '.,.
,""",,' """',',..""".."""",,,'1, ," ,',8 ,', ',' , "',' "" "', ",":,:",'",',',."',','..,'""',,,,
.,:;:,:;:::.,.;,::,' . .:,-, ",-:..- :.- .... ;". ::;:;,:";<<<:'::":'>' .-,. ..: ::': ';:- -' ,';-, :-: '.::. ;".-.>',. '., '"', - ,. ,:::::;::..:-.:.<"::;":;.,.::.:":"'-":"'_. ,.'..: .
".ii'"",::,':' ,;""',,,.', "\,','.,, i, i'.NiiO:':":Ai""rr"':"i,,'i":"""Ff""":"/"Aii12':E-'-"::"""\j;'i "Si's"ie?ii"'CJ':'}"m"::"a:"':', :,'H,',."i::I\:,,:""/12iiE/)'.":,,:, iF:;,,:,.,
. - -. -.. - - .". ... - - , .. '. .", ~..... -~, . ...
'---""."..-.. ,... . "... ,-. ,"," ,'- '.' ....., ',. ,'" .-..
"'--. ....,<.;..:-:.;;.:.:;.:.:-:.>;. '. . -: '.: . -,:-:' ", :,-.: 'c.;.; . ,", .:-:::, ,.".-. .': .'. _', ,':'.: ; -.: ._.......:::::...:.'..._.,._..._,.>::.:';_;--.;;..,.;.
;;::::'::.\-:::-':Y:::::::;::\\ _.. ._ - . ..?_ .:,<::',.:::_}( _:.:-_.,:.::,:.. ':.': .::-:<::;:,:< .r,: ,..~\::.,. .: :. ----.' ?: .:~...:::.__'::> _-:::, ._' - ..:.::::::~::r::::;>:<;:.:>-,:/ .:-:.... .
.. "...........,...-.--. . ...----., .".- -- ,.
L
1987 1988
NORTH HALF 22.8% 30.7% :1
SOUTH HALF 77.2% 69.2% :1
LJ
n
.. <8ISTRIBLJillION..OFSTRUCT'LJRE:,AL.J\RtV1$BY QUADRANT '.iT~
",
M
1987 1988 L
r
SOUTHWEST 12.5% 8.3% ~
NORTHWEST 4.7% 2.2% ~
SOUTHEAST 5.5% 4.4% ~
NORTHEAST 1.5% 1.1% I
,
LJ
'.
,...,
LJ'
,...,
u
r '!H"t
1111"1
L 1111-'
(")
r'o !"HlI -I
~
L.
I !lH!lI 0
"'T1 I:
,.
"lI
1I~ 1> 0
I- z "
,I, I C
I 0
LI...!1.. <
I'T1
~ ,r- :::0 ~
: r
0 ' .
LJ .
n ~
,.
U '1
r ~ '-
.
.'
. it .
oC:.
.
I .'1
14' ,I,
. -~/'-
I' :'
\
J
r
~
\, .
, ,
\
:'
j
=-=--UC'-. "!r _~ - -. -_.
X
~~'Li., ':' '"
r I -1-
, l!
l~: !
\IJ-r~
)2J)
r ~'ll1,-
--'::":'11
.... p.
I
~
i
." ~
,~'-- ~
~.... .,
.... -'. ,--,
',! . ~ -.~1
I
.
Lj,
"
.
.
, I
. .
Exhibit E
j- ..
1 =~-
n---
, --.
:~ -- .
.'1
'-,"
._. ...
~ ::.~ -.
!! p. -
J ..
~ '.: -
.\u,'r~:-
. !;-"j; =.::
. I 1-:'-
-/ .. -
"', :: --
:1 I'::: ~~
, -'
! -,.--
\ ! :-::
I i ',:,-
, .
. .
t;~
-,,",
: 'l;
~ ~
;- -1
": :f :-
~~~nna::
=-~:r"""
~,,~<;=.
~;..=-" :'0
:." .. t ~ '" :I
.... =-
~ ..... ~
:l :f"::l
"::I'
-
-
... ~~;:
... :: = :
,...~ ;; ":
1
~
1
!
~... ~-
...
....
... -
!I'?
.... .......
... ....,...
... ....
CD'"
C;~
.-
::~::..~
.."'I"", ~
.... - ..-
......... .:"---'-'"
r2~_ ~
...
.Q ~
c::
Q
.....~:e
8=c::
... ....
~8
.."-..- ..-
i::~'f_~_g~
...........
~~~
t
': ~~"-'~~
.__c::~c:~g
;: :::
....e;
....~
~- -~~~:!~gg
.... ....
~~
~~:._~~
_."'l :"."'1
..
....
c::
_ c::
~
.....w~=. '=
g~ Q
g~
- ~..."
"" -
_ e:. "'_c::=_ ...._ '= _ ...._
:; ~ - ~ ~ ~,
~
~ :;
"" ...
'::~g-a-~~g~i
I
r~
::i:!":t~
= ~
....
~~
':::
z .:
'.
f"l
>
JlI
<
...
JlI
n
o
c
~
-<
....
o
E.
.!;!':_.!!,..;,ao=====
-=. _..::I:::I.=:.,
:,:l1"':f 0 :'=3
ciC .. ::; C') 0 ....~.g ,...
,...=""<....0.._ ..
.,~. ~c..~g ;Jr
~..,. '" ~"" '"
~ ....~
.. ~ .
;. ~
-6"
!
...
...
""
~
...
CD
...
E~g~~~~C>>~
c:1"c:a..DI><JWt7''''''_,-,
c:...wCf'l<oG="c....."""
...
""
""
...
""
Q
...
..~!'J~....~.......,~
--............""......
gg88g88
....
""
.
e
""
Q
...
...., ...., """ .. """ c:a .....
~~c,..c.~(,..,"-
3gga:gg
...
p
.....
;:
- ...., - -
~W"'OCIJW""'''
;;~~~t:::
.....
CD
'"
::0
Q
..~~t:c-;t:
~3gggg
..
.......
....
""
Q
...... _ w _ _......
t, '"= u., u, ~ a.
gggs=s
...
Q
=
.
c::
...
:c e,.., w_
g~=8
V1 "" w w
~~c;=S
..
....
...
e
Q
"" ...
'"= 'i,.",...
8g8
- ...
""'-"'-'8w2:
888c::8=
...
...
~
"" ...
-;...'x......
8~88
- ...
-' 'i.., "c .. ca
8g38~g
==
.:l
=- -
~ i.
~ ~;
:: c.
....c:
.. <
"
-
~~Clb-!:'a~S?
~""'5-=-~~:;
~-:l~3;"fi'a
;-~c-5-~;?""
=-~ C ;;. 3' :: t
"=."" ,....-0
-c.....:r.. .
.. ~ ~.
"::I""
.~
..
...
!!_-- ~ ~
==
.... ...
:::,t;~
..... ""-' """ "- l"o.oI
C>>C"',,","""\G
:'"
....
.... .>4
c::.......
eO'":
c::e::o
.... ...
..... ..
c::""::o
c:c::=
C::c::c::
...
...
t:,,~~
""" '-'....., ~
_"0"'01
-
""...
.....="''-'
" ..... CII
.... ......
.... ...
"..ar....=.a._....,~
=--g~=e:.':..w=
8::o~8gg~g
- -
.::.....
~=g
::oc::e
.~ ::
::l_S
~3Q
""... ...
~~~
.... :;
j~~-
...
:.0....
"" ....
"" ~
...... !>>:"'''-
Ot~..a",,",IJ'A ;...~
ci~::::.o:~\D~:;
..a" _.....,
:-:0
gg
-
"'--= ....
~
.."'- \,."
g::'~~~
gg
.t:' -A
=g~
""
- ""-
Eg~g
co
-~~
..... ...
...
~~
Qe
...
'0....,_
aa:a
~_b~
-""5<-
oe_=
...
.....
:!-E
- %
=-
-
...
:!:=- -=
=g
....
g~ g
..... -
""",'C:Q
gas
=
>
Z
o
;II:
>
~.
...
co:
,
I
1
[~
~o
_I~
..c::
...'~
c,>
'....
'0
:Z
~
-
...
...
co
o
c::
...'"
~~
...
...
~
<:
-
...
...
..
...
~
-,"'
..~
"'0
.. ~
I!
IZ
'....
..I
co
i
~-
Exhibit F-r1
u
t"\
o
c::
Z
~
n
u
n
u
n
u
...
...
;J:
...
':>
J".
;.r:
n
u
...
...
n
...
...
-
-
-
>
-
...
...
z
u
n
LJ
n
;:::
...
-
-
..r
u
::::
:::
n
u
J".
>
z
... .
n
u
$:>
...
:::
~
z
n
LJ
-<
n
I
LJ
-
.,.
-
$:
$:
z
u
n
.-<
n
u
>
z
n
,-
u
n
u
n
u
n
u
n
u
,
,..,
u
n
u
n
u
,..,
LJ
,.,
U
n
u
,..,
LJ
n
U
,..,
U
,..,
LJ
,.,
U
,..,
LJ
,.,
LJ
,..,
LJ
,..,
LJ
,..,
U
,...,
U
,..,
LJ
n
LJ
,
n en en == O~~~::: =~tI1 n nnnntl:ltllCl >> >
0 'tl .... ~ gJ..........<t..... ~ ., ~ 0 o 0 ...(1)C ....(1) :3 ::s %
c , :0:':3 ::s~.... ...to 0 ........, ::S,~.... o C. 0
Z ... to :c o .... c. .... ::s ii ~ 1:1 .... ::s :T ~~ ::0:
.; :3..,tt 0'0 ::s ~ ~.... ....ttto:3(1) >
>< 011''< .,o~~o DI tt tll == 0'0'(1)' (1) .... (1)
DI OC.D1 '0 :0:''< tt ~ C'" <.; , n
.; ~:3 < :0:'0 (1) ....'0 to~~...:c ..... 0
~ II> Q III .; III ::s :r ... ... .... '0 ~ C
:<:' ... :c to III C. .; ::: :3 .... . .... %
> tt to ';'0 ....to :c (1) III (1) .;
roo :c . '0 ... to ><
"'tl '0 . ~
~
., ....
:0:' to
.....
~
....
.
~
Y:l
V1
W W N
-:JOO\V1....0W
.. .. .. .. .. .. ..
VI Y:l
Exhibit F-2
>
n 'tl
III -,
::s Y:l ...
to c:l ....
C 0 ~
to 0 "'0
0
C "'0
.... C
~
.... ...
['] > .... .;
to 'tl 0 ....
.... -, ::s 0
... Y:l .... Z
B co ....
III c:l ... >
.... Z "'0
(1)' '=' ::>
....
:n - roo
0
c:
0 en-
[']
['] > :::-
to 'tl 0\0
.... -, roo co
.... \0 .... '='CXl
B co ....
DI 0 - ~
.... 0
(1) C .;
to H
III :::l:
:r >
0 .;
['] ... .... [']
to 'tl Co en
.... -, to
.... \0 ....
B Q:l ....
~ 0>
....
III
~
(1)
['] >,
to 'tl to
(1"~.,o
....\0....:3
SQ:l....to
Cl 0
....
(1)
-~
III
.,
-
t'1 >0
to 'tl C
("P~..,C'O
..... \0 ..... CD
S Q:l....:r
II> Q:l 0
.... -....
III - Co
-ll
n
C
!JI
1
~
N
- Q:l
- -
...
0\... ow N.::-N
.. .. .. .. .. .. ..
Y:l W-O\oQ:l\o-Q:lQ:lNO\O>NOW-:JY:lVlN~W
\0 o\CO\oNWo\Vl.......NNNUJNNUJ-:JVI-:JWCO
~ ~~W~~~O~N~~~N~-=~~~=~
N
N
\0
F\) ,= - w
'-O\OCO\J'1w\O.z::-NO'\
... -
O\UJ
- -
0'-t\).l::\..IJ-J1\)
~ ~\O-\OW~N~=~--J~-~NWNN=O
-:J NUJQ:l-:J-:JO-O>UJUJVI-:Jc:l-:J'::-NOVl\OOc:l
o N~--~O~-~~~=~OO'\\ON~N~~
0\
0 N .... NO 0 -:J c:l VlN
- - - - - - - -
-:J \OUJO\OCOw-:J .::- N .::-\0 UJ CXlw \0 N VI -= W -=
VI Vl 0\ \0 UJ CO.z::V1r\J-U'1\..IJ-J.z:N - w -.J \0 Q:I C'\
0\ N V1-0 .... UJ c:l 0'\ UJ 0\ 0\ VI 0\ 0 UJ N =C'\=w 1'\,)'-0
-:J
0\
-:J
N
c:l
-
NOI'\J\J"1--J-
.. .. .. .. .. .. ..
UJ--I\)
.. .. .. ..
-
-
0\ UJ
N
No\==ON-:J=O\CO'::-=Oc:l=Wo\O\",Oc:l
~-.JI'\J_N~-J_-JOl.lJ~~~mm~oo~_
OWNN-:J o\O-:J-:J=O o\-:JUJN-VI N-:J-:J 0
W
.
WWWWWUJN-WNUJWWNWUJWWNNUJ
.............. ......
NUJ~Vl==COQ:lVlCOW=~~O\=VlW\O~~
~=~\O__CDON~\O~-_OW~-JN=_
N
o
N
\0
-:J
NNWUJWUJ
. . . .
\OCOVlVlNN
Vlc:lC7\N\Ow
N-WNUJNUJNUJUJUJUJN
. . . . . .
CO Q:l'VI -:J UJ \0 .::- -= N N...... - ~
CO-:J NOO\=Vl--:J NO\..........
N......
. .
VI .::-
0> N
(\J
Vl
.'"
f'
~
lIl.c.- w
L III G, - N J
.:;. =:~:. ~8 ()-;.. ~
o ' 0
gg~o Co
ll'o.N
I" c 0
"' 0 0
(j 0 G
.-.1 N ;::
-, .
c _ ......
000
<:I 0
!= .IN ...j
~ &,f6
<:1 cis
,N ul
eX ,.lI.O
& 0 ~ g
,~
"
,"'
o
J:. \Ai 110
. . ......
~ ~8 ~
~ .,; -l ~1 ft c/),- f'
d' .0....._ ,.c..' ('-'eo
o8~aB~.6~~~
~ ;~
,..' 0
g .c.C 8
C u g
- r-F
'ti' oJ).,..
o g g
('J
o
Q
o
METROPOLITAN COUNCll.. PROVISIONAL POPULATION ESTIMA:rE . APRIL 1, 1989
!JlfdlJ ve,(
C~ty or Township
iousing
::.stimate
3v Tvpe
1980
Housint!! Units
Single.Family
.:2 ,3 C;,!F
/17
Multifamily
(incl. Townhouse)
Mobile Home
TOTAL
-:2 5/~
,
fiousehold Estimates
1980 Household Estimate
1988 Household Estimate
1989 Household Estima:e
Population Estimates
1980 Total Population
1980 Group Quarters Population
1989 Group Quarters Population
1989 Population in Households
1989 Population Estimate
Persons Per Household
1980 Persons per Household
1988 Persons per Household
1989 Persons per Household
· All numbers are as of April 1 of each year.
!~Jl'OO:::l:::
1989 Housint!! Units
Estimated Total
(Including
Uncompleted
1988 Permits)
;; lIS-
/ ,;;. /
~
7
..;. 1 ;2;f3
,:2 "/ & '7
3 7/D
'J' / 7 .;;
.3.~
3.~.;J.
..3.5/
Estimated
Com1)leted
1- 11':;-
1.;2./
7
~, ;2 ~ 3
Exhibit F-3'"
LJ
,.,
u
n
LJ
Estimated n
OCClIpied
u
"'I,0J/9 ,.,
/ /10 LJ
n
7 u
.tf. /7..) n
LJ
,.,
U
n
LJ
n
u
n
u
n
U
n
u
n
LJ
n
u
n
U
n
U
n
u
n
u
'.
Fire Department Responses East of the Railroad Tracks
1996
37
1997
33
1998
78
1999
105
2000
135
2001
118
Note: The current average daily number of trains that travel the tracks
in Andover is about 20.
The City of Coon Rapids has approximately 40 - 45 trains a day travel
on the tracks to the north and west of town. These are the same tracks
that parallel Highway 10.
n
LJ
n
u
n
LJ
n
LJ
n
u
,.,
LJ
n
u
n
u
n
LJ
n
u
,.,
u
n
u
n
LJ
,.,
LJ
,.,
LJ
n
LJ
n
LJ
n
u
n
LJ
2. CONSIDER A WATER METER RADIO READING SYSTEM FOR
COMMERCIAL AND RESIDENTIAL WATER METERS.
With the increasing demand for city services it is becoming difficult for the Utilities
Department to monitor the amount of water that each facility is using.
The Utilities Department would like to convert the current meter system into a radio
reading system. This new system would eliminate the need for scheduling, allow staff to
identify problems in a more timely manner, provide more accurate reads along with
providing residents with alternative billing options and better customer service. This
new system would be easily installed and would attach to our current system.
Staff has received an initial quote from US Filter for the replacement and installation of
our commercial water meters. The replacement of commercial meters would be the first
step in the process with the potential for residential meters to be converted at a later time.
Note: Staffis in the process of negotiating with US Filter and continues to investigate a
more feasible approach for the installation/start-up for a radio read system.
- CONSIDER AND DISCUSS:
In what ways would the City benefit from the new system (i.e. staff hours)?
How would this affect the billing options of residents?
How long would it take to install the new system?
Other Comments/Issues:
.,
n
u
n
u
n
u
,.,
LJ
n
LJ
n
LJ
,.,
u
n
LJ
n
LJ
n
LJ
n
----LJ
n
LJ
,.,
u
n
LJ
,...,
u
n
LJ
,.,
u
n
LJ
n
'.J
'.
a~----
.-- ~.... ...
.... -- --....-... ...~
.- ... ....---~ .......
.-... -- ... .......--
-- ... -- -- ---...
.... ....... -~.-
.... ...... --- ~ ...
Todd Bredesen
US Filter Corporation
15801 West 78th Street
Eden Prairie MN 55344
Telephone: 952-937-9666
Fax: 952-937-8065
Mobile: 612-597-8519
WATS: 800-752-8112
Email: bredesent@USFilter.com
4/1/2002
Jim Dickinson
City of Andover
1685 Crosstown Blvd NW
Andover MN 55304
Jim,
Per your request, US Filter is very pleased to present this proposal for the replacement of your
commercial water meters. We are proposing converting your existing Sensus (Invensys) meters to
RadioRead and changing out all the Neptune meters to Invensys meters oflike type and size. All of your
existing Sensus meters on residential accounts are ready for this same type of conversion. The simpl(;---
process of this conversion is to wire the RadioRead Meter Transceiving Unit (MXU) to the Invensys
register.
I have documented our costs to you in the attached spreadsheet. These costs are fixed and finite and the
city will incur no more additional expenditures on this project. The Invensys meters we are proposing
meet all A WW A specifications and have the same dimensions as the meters they replace. If we
encounter any defective plumbing, so that we cannot replace a meter we will immediately notify the city
concerning the condition of the customers plumbing.
Our proposal covers the cost of up to 3 mailings to your water customers to contact thern about the
project. However, I would request that you provide us with paper and envelopes with the City of
Andover letterhead on them. I also request a small storage area to keep our inventory until we install
them at the customer's property. A comer of the public works building would be fine.
I expect that we would finish the installation of these MXUs and meters by mid-June because we will
have to wait until the schools are on summer break. We can start 1-2 weeks after you give us notice to
proceed.
Thank you for your consideration,
~~-
Todd Bredesen
US Filter, AMR Specialist
"
DISTRIBUTION
Todd Bredesen
US Filter
15801 West 78th Street
Eden Prairie MN 55344
612-937-9666 800-752-8112
Date: 411/2002
Customer: Andover. MN
Qty
25
31
19
1
6
1
2
85
1
Description
Install RadioRead MXU on existing Sensus meters
F&I 1.5" Invensys SR meter with MXU (replace T-10)
F &1 2" Invensys SR meter with MXU (replace T -10)
F&I 2" Invensys SRH CMPD meter with MXU
F &1 3" Invensys SRH CMPD meter with MXU
F&I 4" Invensys SRH CMPD meter with MXU
F &1 4" Invensys TURBO meter with MXU
Invensys #59~ MXU wi bracket
Invensys RF handheld/rack/software/training
TOTAL
Unit Price
$25.00
$ 410.00
S 540.00
$ 1,326.00
$ 1,675.00
$ 2,700.00
$ 1,840.00
$ 120.00
$ 3,000.00
n
u
n
u
n
LJ
n
u
n
u
Total
$ 625.00
$ 12,710.00
$ 10,260.00
$ 1,326.00
S 10,050.00
$ 2,700.00
$ 3,680.00
$ 10,200.00
$ 3,000.00
$ 54,551.00
n
u
n
LJ
n
u
n
LJ
n
LJ
n
u
n
u
n
u
n
LJ
,.,
u
n
LJ
n
LJ
n
LJ
n
u
,.,
u
n
u
3. CONSIDER PURCHASING ADDITIONAL LAND FOR FUTURE PUBLIC
WORKS EXPANSION.
n
u
With the continued growth of the City's physical infrastructure, the corresponding service
delivery responsibilities will also continue to increase placing additional demands on
staffing requirements, equipment needs and operational oversight. The Public Works
Building is approaching maximum capacity in the current facility and will need to plan
for future growth over the next several years.
n
LJ
n
u
LJ
The current facility houses the Division of Public Works and Fire Station #3. Even with
the possible future relocation of Fire Station 3, the additional space would still not be
sufficient enough to support the future growth of the department. Ifthe current facility
were to expand beyond its existing physical boundaries, the City would need to acquire
additional property. One possible area of expansion would be the property to the west of
the current structure in order to maintain the existing "campus" housing City Public
Works facilities. This portion ofland is currently zoned Single Family-Rural
(R-I) and is approximately thirteen (13) acres.
,.,
n
u
,.,
LJ
n
With the expansion of the facility, the Public Works Division would like to relocate the
street sweepings dump site. The current location of the dumpsite is on the north side of
the WDE site. The Minnesota Pollution Control Agency is currently suggesting different
methods that cities should consider in properly disposing of/reusing these materials.
Staff is currently looking at the different methods and trying to determine a location that
would best suit the City's needs.
n
LJ
u
,.,
CONSIDER AND DISCUSS:
LJ
Does the Council concur with the future expansion needs of the Public Works facility?
n
u
Does Council concur with the future expansion site location for the Public Works
location?
n
LJ
Should staff begin the process of identifying the number of additional acreage needed and
begin preliminary discussions with the property owner?
n
LJ
In terms of site acquisition financing, should staff begin the process of identifying
funding sources?
,...,
u
Should staff develop a space needs analysis study on future capacity requirements for
department operations, including vehicles, equipment and staffing?
n
LJ
Does Council concur with the proposed relocation of the street sweepings dumpsite?
(Staff will provide Council with additional background on this item.)
,...,
LJ
Other Comments/Issues:
,.,
LJ
,...,
LJ
"
CAPITAL PLAN
City of Andover, MN
--~._-----_. -.---.- --_..---" .- -."
03-41960-06
Land Purchase - 13 Acres
.
,.,
LJ
n
U
,.,
U
n
LJ
,...,
U
n
u
n
LJ
n
u
,...,
U
n
u
n
U
n
u
n
u
n
LJ
,...,
U
n
LJ
,...,
U
,...,
U
,...,
U
)1 Project #
I Project Name
L ..._, "",......,.
Type
Useful Life
Category
Improvement
lifetime
Improvements
Prlurity
Contact
Dcpa I'tment
2002 thru 2006
'--'-.-'--".'--1
I
,
Not Applicable
Frank Stone
Facility Management
Description
Purchase approximately 13 acres ofland west of the Public Works building to be used for a salt storage building, material storage, recycling center and future
facility addition, This could be the City's last chance to purchase this land, The City management team will be evaluating and assisting with the planning and
Ifuture expansion for the Public Works Facility, Adequate property is necessary to insure that future needs of the community can be met.
Justification
I
This is the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are limited without
,additional property.
Expenditures
Land Acquisition
2002
Total
2003
520,000
520,000
2004
2006
Total
520,000
520,000
2005
Funding Sources
Unfunded
2002
Total
2003
520,000
520,000
2004
2005
2006
Total
520,000
520,000
Operational Impact/Other ' I
Large cost savings in keeping facilities together, Another large savings is having a salt storage area on the property, The recycling center wou ld be moved away
from the parks and this would help maintain cleaner parks on the complex. It would also provide a large storage area for the seal coat rock, sweeping, etc, Open
land areas in Andover will soon be a thing of the past.
42
I
I
I
I
I
I
I
~
I
City of Andover, Minnesota
Incorportated 1974
CAPITAL IMPROVEMENT PLAN
PROJECT #: 03-41960-06
PROJECT NAME: LAND PURCHASE - 13 ACRES
15355
I,
II
oc
0
15211 oc
W
1785 ~ 1685
0
f-
I
~
0>
'"
~
~
~
'"
~
'"
'"
'"
~
0>
'"
'"
~
'"
~
i
'"
I
I
I 15026
I
LEGEND
Location Map
~ROW
o Lots I Parcels
N
~
W ir E
5
I
~ Water Features
I
City Limits
N Project Location
o
300 Feet
300
I
43
, _....._._.,_........,........._,_..._.___,...~__......., ... ........ ...._.._ ..._l_......l. ''1/10/.,,,n, _ ,,,.no.C:J:.llu
n
LJ
n
LJ
,.,
LJ
n
U
n
U
,.,
LJ
~
~
..
n
LJ
n
u
n
u
n
u
n
U
,.,
u
n
LJ
n
LJ
n
u
n
u
n
u
n
LJ
n
u
n
u
,.,
u
n
'.
The City of Andover
Street Sweeping Policy
LJ
1. Introduction
,.,
LJ
n
LJ
n
u
The City of Andover believes that it is in the best interest of the residents for the City to
assume basic responsibility of sweeping City streets. Reasonable sweeping is necessary for
vehicle and pedestrian safety, water quality issues and environmental concerns. The City
will provide such services in a cost-effective manner, keeping in mind safety, budget,
personnel and environmental concerns. The City will use City employees, equipment and/or
private contractors to provide this service. Completion dates are dependent on weather
conditions, persOlmel and equipment availability. The Street Maintenance Supervisor or
his/her designee will be responsible for scheduling of personnel and equipment.
n
2. When Will the City Perform Street Sweeping Operations?
u
n
u
n
u
"
u
n
u
n
LJ
,.,
u
n
u
,.,
u
n
u
n
u
,.,
u
,...,
LJ
A.
Spring sweeping of snow and ice control aggregate will begin when streets are
significantly clear of snow and ice, usually late March or early April, after the risk of
late snowfall has passed. Spring sweeping is typically completed by Jlme 1 st.
B.
Seal coating is a surface application of an asphalt emulsion followed by a layer of
small rock that protects the pavement from the deteriorating effects of Slill and water
plus it provides increased surface friction. Seal coat sweeping will commence two
days after application of sealcoat and will be completed within seven days of
application.
C.
Fall sweeping will commence late August or early September and typically is
completed by October 15th. Areas with extensive foliage will be swept after most of
the leaves have fallen.
D. Storm water quality areas will be swept on a priority throughout the year.
E. Environmental/general sweeping will be performed on an as needed basis.
F.
Bituminous milling recovery sweeping will be perfonned within two (2) days of a
grinding, milling or cracksealing operation.
G. Erosion/siltation dirt and debris cleanup from construction projects is the responsibility
of the developer, contractor or property owner. Except in cases of emergency the
streets shall be cleaned and swept the same day if any of the situations above should
happen. Upon notification the street is cleared as soon as possible. In an emergency
the City may sweep the street and the responsible party will reimburse the City for all
associated costs.
H. Tree trimming and pruning areas will be swept at the end of each day of the trimming
operation.
1.
Citizen request for sweeping will be evaluated and the Street Maintenance Supervisor
will detem1ine the priority. .
3. How Will Streets Be Swept?
Sweeping is a slow process with average gutter line speeds for the first sweeping in'spring
that can be as slow as 2 to 3 miles per hour. The City will sweep with its own equipment and
manpower, unless contract services are also required. Normally centerlines are swept after
gutter lines are cleaned. Equipment may include mechanical, vacuum or regenerative air
sweepers.
4. Priodties
The City has classified City streets based on the street function, volume, impact on water
quality and environment, and the importance to the welfare of the community. Accordingly
sweeping routes will be designed to provide the maximum possible benefit to higher volume
and water quality sensitive areas. See attached maps or routes.
5. Weather Conditions
Sweeping operations will be conducted when weather conditions pem1it. Factors that may
delay sweeping operations include, temperatures below 320, wind, rain, snow and frozen
gutter lines.
6. Work Schedule
Sweeping operations are performed in conjunction with and can be impacted by the other
maintenance operations. Sweeping operations will nonnally be conducted Monday - Friday,
from 7:00 a.m. to 3:30 p.m. Extended workdays and shift changes may be utilized for spring
cleanup or-gmergency sweeping to provide maximum efficiency. For safety reasons, no
operator shall work more than a twelve-hour shift in any twenty-four hour period.
7. Sidewalks and Trails
The City will sweep trails and sidewalks on collector and arterial streets once in the spring
after the snow season has passed and are clear of snow and ice or on an as need basis.
8. Safety
Sand, and seal coat rock, or other dirt and debris on the street can create a potentially
dangerous condition for vehicles, motorcyclists, bicyclist and pedestrians. It would not be
practical or effective to sign all streets for potential dangerous conditions. During seal coat
or milling operations, warning signs indicating loose rock will be placed on each end of
collector and arterial streets or other appropriate areas where needed. These signs will
remain in place until the street has been swept. Employees will follow all work rules, OSHA
regulations, and Federal and State laws to ensure a safe sweeping operation.
9, Miscellaneous
Other policies, procedures, maps, and routes associated with street sweeping operations.
n
LJ
n
LJ
n
LJ
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
LJ
n
LJ
n
u
n
u
n
u
n
u
-,
u
n
u
4. CONSIDER DEVELOPMENT CONTRACT LANGUAGE CHANGES
n
-,
Council is asked to review proposed changes to the development contract for City-
installed and Developer-installed improvements. Suggested changes are a product of
review and discussion by all City departments involved in the land development process.
Proposed changes would help to strengthen existing provisions, protect and preserve the
City's short and long-term liability position and introduce new language to address
changing land development dynamics. Items proposed for revision are attached and
significant revisions will be reviewed.
u
u
...,
u
n
Notable changes to the development contract include:
u
n
1. Increasing the cash escrow or letter of credit requirements to 125% of the total
estimated infrastructure improvements.
u
2. Removing the option of allowing developers to post performance bonds to
financially secure public improvement costs. This minimizes procedural
issues or conflicts the City may have should it need to exercise its rights under
a default situation.
n
u
n
LJ
CONSIDER AND DISCUSS:
n
u
Does Council concur with the proposed changes as presented?
...,
Does Council have any additional concerns or suggestions?
LJ
Does Council support the proposed changes as presented?
n
LJ
Other Comments/Issues:
n
u
n
u
n
u
n
u
,...,
u
n
u
n
u
rt
~
"
u
Development Contract Revisions
rt
u
rt
City Installed Improvements
LJ
u
. Eliminate the option of performance bonds
. The developer shall do all site grading including the front 100 feet ofthe lots
(unless otherwise determined and approved by City Engineer).
. Replace "sufficient arable soil" with "black organic dirt/soil (no more than 35%
sand)" .
. Replace "remove all dead and diseased trees" with "remove all dead and/or treat
diseased trees as determined by City Tree Inspector".
. Add where necessary: "Performance shall be guaranteed by the financial
guarantee recited herein. [The City reserves the right to perform such work as
necessary and assess all cost to the developer]."
. Add cable television to the list of Developer installed utilities.
. The Irrevocable Letter of Credit shall be automatically renewed or replaced by not
later than thirty (30) days prior to its expiration.
. Increase cash escrow or letter of credit, from fifteen (15%) percent to one hundred
twenty-five (125%) percent, of the total estimated cost.
. Reduce the number of annual installments from ten (10) to eight (8) on the unpaid
installments.
. No Certificate of Occupancy permit shall be issued for any house in the plat until
the street asphalt surface, sanitary sewer, storm sewer and water main, has been
constructed and approved by the City Engineer.
n
rt
u
u
rt
LJ
,..,
u
rt
u
rt
u
rt
u
Developer Installed Improvements
u
. Eliminate the option of performance bonds.
. Replace "sufficient arable soil" with "black organic dirt/soil (no more than 35%
sand)".
. Replace "remove all dead and diseased trees" with "remove all dead and/or treat
diseased trees as determined by City Tree Inspector".
. Add where necessary: "Performance shall be guaranteed by the financial
guarantee recited herein. [The City reserves the right to perform such work as
necessary and assess all cost to the developer]."
. Add cable television to the list of Developer installed utilities.
. No Certificate of Occupancy permit shall be issued for any house in the plat until
the street asphalt surface, sanitary sewer, storm sewer and water main, has been
constructed and approved by the City Engineer.
~
~
rt
u
rt
u
rt
...,
u
rt
LJ
,...,
LJ
.,
n
u
---,
LJ
DEVELOPMENT CONTRACT
n
(City Installed Improvements)
u
n
THIS AGREEMENT made this
day of
, 2002 200:t-, is by
LJ
n
and between the City of Andover, whose address is 1685 Crosstown Boulevard NW,
u
Andover, Minnesota 55304, a municipal corporation organized under the laws of the State
,..,
of Minnesota, hereinafter referred to as the "City", and
, whose address is
u
n
, hereinafter referred to as the "Developer".
LJ
WHEREAS, the Developer has received approval from the City Council for a
n
proposed plat of land within the corporate limits of the City to be known as
u
n
; and
u
WHEREAS, the Developer has requested that the City construct and finance
n
u
certain improvements to serve the plat; and
n
WHEREAS, the Developer is to be responsible for the installation and financing of
LJ
certain private improvements within the plat; and
n
-..J
WHEREAS, said City Subdivision Ordinance and Minnesota Statute 462.358
"
authorized the City to enter into a Development perf-ormance Contract secured by letter of
LJ
credit, or:l bond, cash escrow or other security to guarantee completion and payment of
r->
u
such improvements following final approval and recording of final plat; and
n
WHEREAS, Minnesota Statute 429 provides a method for assessing the cost of
u
City installed improvements to the benefited property.
n
u NOW, THEREFORE, in consideration of the mutual promises of the parties made
---, herein,
u
IT IS AGREED BY AND BElWEEN THE PARTIES HERETO:
n
u
n
1
u
1.
DESIGNATION OF IMPROVEMENTS. Improvements to be installed at the
Developer's expense by the Developer as hereinafter provided are hereinafter referred to
as "Developer Improvements". Improvements to be installed by the City and financed
through assessment procedures are hereinafter referred to as "City Improvements".
2.
DEVELOPER'S IMPROVEMENTS. The Developer will construct and install
at Developer's expense the following improvements according to the following terms and
conditions:
A.
B.
The Developer shall do all site grading including the front 100 feet of the lots
(unless otherwise determined and approved bv City Enqineer), common
greenway and open spaces, storm water storage ponds and surface
drainage ways including sodding of boulevards all in accordance with the
approved grading, drainage and erosion control plan. A grading plan with
maximum two-foot contours and cross sections as necessary shall be
submitted and approved by the City prior to commencement of any site
grading. The developer shall be required to provide finished rincludinq sodl
sad elevation stakes and hubs for all backyard drainage areas and any other
areas as required by the City Engineer. The location of the sod elevation
staking and hubs are to be located at lot corners and spaced every 20 feet.
These locations must be submitted and approved on the development plan
and installed at the site prior to issuance of any building permits.
The Developer shall control soil erosion insuring:
1.
All development shall conform to the natural limitations presented by
the Topography and soil of the subdivision in order to create the best
potential for preventing soil erosion. The Developer shall submit an
erosion control plan, detailing all erosion control measures to be
implemented during construction, said plan shall be approved by the
City prior to the commencement of site grading or construction.
2.
Erosion and siltation control measures shall be coordinated with the
different stages of development. Appropriate control measures as
required by the City shall be installed prior to development when
necessary to control erosion.
3.
Land shall be developed in increments of workable size such that
adequate erosion and siltation controls can be provided as
construction progresses. The smallest practical area of land shall be
exposed at anyone period of time.
2
"
n
u
n
LJ
n
u
n
u
n
u
,.,
LJ
n
u
n
LJ
n
u
,.,
LI
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
LJ
,.,
u
n
LJ
n
u
n
u
n
u
C.
n
u
n
.J
,.,
u
~
u
"
u
n
u
,.,
u
n
u
"
u
n
u
n
u
..,
u
n
u
n
u
4.
Where the topsoil is removed, black oroanic dirt/soil sufficient arable
seH-shall be set aside for respreading over the developed area and
also seeded. mulched. and disked anchored. The topsoil (no more
than 35% sand) shall be restored to a depth of at least four (4) inches
and shall be of a quality at least equal to the soil quality prior to
development.
The Developer shall be responsible to maintain the required tree protection
for the development grading until removal is approved by the City Tree
Inspector. Upon issuance of a building permit for a lot, the Developer is
responsible to notify the builders and individual owners within the
development that they assume and are responsible for erosion control, tree
protection and protection of water and sewer services. Such notification
shall not relieve the Developer of the responsibility for such items as
required under this contract. Any violation will be cause for red tagging the
site by the City Building Official, or desionee, and all inspections will cease
until corrected.
D.
The Developer shall place iron monuments at all lot and block corners and
at all other angle points on boundary lines. Iron monuments shall be placed
after all street and lawn grading has been completed in order to preserve the
lot markers for future property owners.
E.
The Developer shall make all necessary adjustments to the curb stops to
bring them flush with the topsoil (after grading).
F.
The Developer shall remove all dead and/or treat diseased trees ~
determined bv City Tree Inspector) before building permits will be issued.
Burying or buming of trees or construction debris is not permitted on the site.
Trees, tree stumps, or construction debris shall be removed from the plat.
The Developer shall mow all tall grass and weeds on vacant lots and
boulevard areas periodically throughout the season or as required by the
City. Performance shall be guaranteed by the financial guarantee recited
herein.
G.
The Developer shall be responsible for street maintenance, including curbs,
boulevards, sod and street sweeping until the project is complete. All
streets shall be maintained free of debris and soil until all lots within the
Subdivision have homes constructed upon them. Warning signs shall be
placed when hazards develop in streets to prevent the public from traveling
on same and directing attention to detours. If and when the street become
impassible, such streets shall be barricaded and closed. In the event
residences are occupied prior to completing streets, the Developer shall
maintain a smooth driving surface and adequate drainage on all temporary
streets. Performance shall be quaranteed bv the financial quarantee recited
3
"
J.
"
n
LJ
,.,
herein.
LJ
,.,
H.
The Developer shall fumish street lights in accordance with the City's Street
Lighting Ordinance No. 252. The Developer shall conform to Ordinance No.
252 in all respects. The City shall order the street lights and Developer shall
reimburse the Connexus Enerqy Gity for such cost.
u
n
u
,.,
General Requirements:
LJ
1.
Street lighting shall be owned, installed, operated and maintained by
the electric utility company. City and electric utility company shall
enter into a contractual agreement on the rate and maintenance of
the street lighting system.
n
n
LJ
2.
It shall be the responsibility of the Developer to:
n
a.
Advise all lot purchasers of their responsibility for street
lighting operating charges.
LJ
~
b.
Pay for street light charges for all lots owned by the Developer.
LJ
I.
The Developer shall dedicate and survey all storm water holding ponds as
required by the City. The Developer shall be responsible for storm sewer
cleaning and holding pond dredging, as required, by the City prior to
completion of the development. The Developer grants the City the right to
enter upon the property to perform all functions required under this contract
and city ordinances. Performance shall be quaranteed by the financial
quarantee recited herein.
n
n
LJ
n
u
LJ
The Developer shall be responsible for securing all necessary approvals and
permits from all appropriate Federal, State, Regional and Local jurisdictions
prior to the commencement of site grading or construction and prior to the
City awarding construction contracts for public utilities.
n
u
n
LJ
K.
The Developer shall make provision that all gas, telephone. cable television
and electric utilities shall be installed to serve the development.
,.,
LJ
L.
On a comer lot, the front entrance shall face a designated front yard as
determined by the City and the assigned address.
n
LJ
M.
The Developer shall construct a group of mailboxes of a uniform design that
is clustered at specific locations approved by the City and coordinated with
the United States Post Office,
LJ
n
n
LJ
4
n
u
,.,
u
,.,
LJ N.
,.,
'-'
n
LJ
n
u
~
U
n
U
n
u
,.,--
u
~
u
n
U
n
u
n
U
,...,
U
~
U
n
LJ
~
LJ
n
u
n
u
Cost of Developer's improvements, description and completion dates are as
follows:
Description of
Improvements
Estimated
Cost
Date to be
Completed
1.
2.
3.
4.
5.
6.
7.
8.
Total Estimated Construction Cost
For Developer's Improvements:
$
Estimated Legal, Engineering and
Administrative Fee (15%)
$
Total Estimated Cost of Developer
Improvements
Security Requirement (150%)
$
$
5
"
n
u
n
Furthermore, Developer shall be responsible for all of the development
costs and fees shown on Exhibit A, attached hereto and made a part
hereof, and adopted bv City Fee Ordinance.
LJ
n
u
O.
Construction of Developer's Improvements:
,.,
1. Construction. The construction, installation, materials and
equipment shall be in accordance with the plans and specifications
approved by the City. All plans required under this development
contract shall be submitted in electronic format.
u
,.,
u
n
2.
LJ
Inspection. All of the work shall be under and subject to the
inspection and approval of the City and, where appropriate, any other
governmental agency having jurisdiction.
r1
Ll
3.
Easements. The Developer shall dedicate to the City, prior to
approval of the final plat, at no cost to the City, all permanent or
temporary easements necessary for the construction and installation
of the Developer's Improvements as determined by the City. All such
easements required by the City shall be in writing, in recordable form,
containing such terms and conditions as the City shall determine.
n
u
n
L J
,.,
4.
Faithful Performance of Construction Contracts and Bond. The
Developer will fully and faithfully comply with all terms and conditions
of any and all contracts entered into by the Developer for the
installation and construction of all Developer's Improvements and
hereby guarantees the workmanship and materials for a period of
one year following the City's written final acceptance of the
Developer's Improvements. Concurrently with the execution hereof
by the Developer, the Developer will furnish to, and at all times
thereafter maintain with the City, a cash deposit, certified check, or
Irrevocable Letter of Credit, or ::t Perform::tnce Bond, based on one
hundred fifty (150%) percent of the total estimated cost of
Developer's Improvements as indicated in Paragraph N b. An
Irrevocable Letter of Credit or Performance Bond shall be for the
exclusive use and benefit of the City of Andover and shall state
thereon that the same is issued to guarantee and assure
performance by the Developer of all the terms and conditions of this
Development Contract and construction of all required improvements
in accordance with the ordinances and specifications of the City. The
City reserves the right to draw, in whole or in part, on any portion of
the Irrevocable Letter of Credit or Perform::tnce Bond for the purpose
of guaranteeing the terms and conditions of this contract. The
Irrevocable Letter of Credit or Performance Bond shall be
automaticallv renewed or replaced by not later than thirty (30) v....enty
c...J
.r--'l
LJ
n
LJ
n
u
n
u
n
u
n
u
n
u
r1
LJ
6
r1
LJ
"
n
u
n
u
....,
u
n
u
n
u
n
u
n
u
n
u
n
u
n
LJ
,.,
LJ
,.,
u
n
u
,.,
u
....,
u
n
u
,...,
u
n
u
,.,
LJ
~ days prior to its expiration with a like letter or bond.
5.
Reduction of Escrow Guarantee. The Developer may request
reduction of the Letter of Credit, Perforrmnce Bond, or cash deposit
based on prepayment of Gf the value of the completed improvements
at the time of the requested reduction. The amount of the reduction
shall be determined and approved by the City Enqineer staff.
P.
The Developer shall provide a licensed registered professional engineer or
their duly authorized representative to oversee at the Developer's expense
the Developer's improvements until such improvements are completed and
accepted by the City.
Q.
Upon written final acceptance of the Developer's improvements by the City
Enqineer, a one year maintenance bond shall be provided by the Developer
for any areas not covered by the Minnesota Pollution Control Agency
{NPDES} erosion control permit. The warranty will include but not be limited
to covering the cost of turf restoration and erosion control.
3.
CITY INSTALLED IMPROVEMENTS CITY'S IMPROVEMENTS.
In
accordance with the policies and ordinances of the City, the following described
improvements (hereinafter collectively called the "Improvements"), as referenced in the
plans and specifications adopted by the City Council shall be constructed and installed by
the City to serve the Subdivision on the terms and conditions herein set forth:
A.
Street grading, graveling and stabilizing, including construction of berms and
boulevards (hereinafter called "Street Improvements")
B.
Storm sewers, when determined to be necessary by the City Engineer,
including all necessary mains, catch basins, inlets and other appurtenances
(hereinafter called "Storm Sewer Improvements")
C.
Sanitary sewer mains, laterals or extensions, including all necessary building
services and other appurtenances (hereinafter called "Sanitary Sewer
Improvements")
D,
Water mains, laterals or extensions, including all necessary building
services, hydrants, valves and other appurtenances (hereinafter called
"Watermain Improvements")
E.
Permanent street surfacing, including concrete curb and gutter (hereinafter
called "Permanent Street Improvements"). Permanent street surfacing shall
7
"
,.,
LJ
n
include the costs associated with the first sealcoat for the new streets. Cost
shall be One and no/100 ($1.00) Dollar per square yard of new street
installed.
LJ
,..,
u
F.
Standard street name signs at all newly opened intersections (hereinafter
called "Traffic Signing Improvements")
u
n
G.
Construction Procedures. All such improvements set out in
Paragraph 3.A-F above shall be instituted, constructed and financed
as follows: The City shall commence proceedings pursuant to
Minnesota Statute 429 providing that such improvements be made
and assessed against the benefited properties. After preparation of
preliminary plans and estimates by the City Engineer, an
improvement hearing, if required by law, will be called by the City
Council for the purpose of ordering such improvements. After
preparation of the final plans and specifications by the City Engineer,
bids will be taken by the City and contract awarded for the installation
of improvements under the City's complete supervision.
u
1.
,.,
u
,..,
LJ
n
u
,..,
2.
Security. Lew of Special Assessments and Required Pavment
Therefor. Prior to the preparation of final plans and specifications for
the construction of said improvements, the Developer shall provide to
the City a cash escrow or letter of credit in an amount equal to one
hundred twenty-five (125%) fifteen (15%) percent of the total
estimated cost of said improvements as established by the City
Engineer.
n
r'1
l I
,.,
LJ
LJ
SECURITY REQUIREMENT (125%) ~): $
n
Said cash escrow, including accrued interest thereon, or letter of
credit, may be used by the City upon default by Developer in the
payment of special assessments pursuant hereto, whether
accelerated or otherwise. That such cash escrow or letter of credit
shall remain in full force and effect throughout the term of the special
assessments, except, the amount of such escrow or letter of credit
may be reduced, upon the request of the Developer, at the City's
option, but in no event shall be less than the total of the outstanding
special assessments against all properties within the Subdivision.
The entire cost of the installation of such improvements, including any
reasonable engineering, legal and administrative costs incurred by
the City, shall be assessed against the benefited properties within the
Subdivision in eiaht (8) ten (10) equal annual installments with
interest on the unpaid installments at a rate not to exceed the
maximum allowed by law. All special assessments levied hereto
shall be payable to the City Clerk in semi-annual installments
commencing on April 15 of the year after the levy of such assessment
u
,..,
L I
n
u
,..,
LJ
n
u
,..,
u
,..,
u
8
n
u
"
n
u
,.,
u
n
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
u
,...,
LJ
,.,
u
,...,
u
n
LJ
n
LJ
n
LJ
,...,
LJ
n
u
n
LJ
"
and on each September 15 and April 15 thereafter until the entire
balance plus accrued interest is paid in full unless paid earlier
pursuant to Paragraph 3.G.3 herein. In the event any payment is not
made on the dates set out herein, the City may exercise its rights
pursuant to Paragraph 3.GA hereof. The Developer waives any and
all procedural and substantive objections to the installation of the
public improvements and the special assessments, including but not
limited to hearing requirements and any claim that the assessments
exceed the benefit to the property. In the event the total of all City
Installed Improvements is less than originally estimated by the City
Engineer in his feasibility report, Developer waives all rights they
have by virtue of Minnesota Statute 429.081 or otherwise to
challenge the amount or validity of amounts, or the procedure used
by the City in levying the assessments and hereby releases the City,
its officers, agents, and employees from any and all liability related to
or arising out of the levy of the assessments.
3.
Required Pavments of Special Assessments by Developer.
Developer, its heirs, successors or assigns hereby agrees that within
thirty (30) days after the issuance of a certificate of occupancy for-a--
residence on a lot located within the Subdivision which is assessed
for the cost of such improvements, the Developer, its heirs,
successors or assigns, agrees, ;:it its own cost and expense, to pay
the entire unpaid improvement costs assessed or to be assessed
under this agreement against such property.
If a certificate of occupancy is issued before the special assessments
have been levied, the Developer, its heirs, successors or assigns
shall pay the City the sum of cash equal to the Engineer's estimate of
the special assessments for such improvements that would be levied
against the property. Upon such payment the City shall issue a
certificate showing the assessments are paid in full. Notwithstanding
the issuance of said certificate, the Developer shall be liable to the
City for any deficiency and the City shall pay the Developer any
surplus arising from the payment based upon such estimate.
4.
Acceleration Upon Default. In the event the Developer violates any of
the covenants, conditions or agreements herein contained to be
performed by the Developer, violates any ordinance, rule or
regulation of the City, County of Anoka, State of Minnesota or other
governmental entity having jurisdiction over the plat, or fails to pay
any installment of any special assessment levied pursuant hereto, or
any interest thereon, when the same is to be paid pursuant hereto,
the City, at its option, in addition to its rights and remedies hereunder,
after ten (10) days' written notice to the Developer, may declare all of
the unpaid special assessments which are then estimated or levied
9
pursuant to this agreement due and payable in full, with interest. The
City may seek recovery of such special assessments due and
payable from the security provided in Paragraph 3.G.2 hereof. In the
event that such security is insufficient to pay the outstanding amount
of such special assessments plus accrued interest the City may
certify such outstanding special assessments in full to the County
Auditor pursuc;mt to M.S. 429.061, Subd. 3 for collection the following
year. The City, at its option, may commence legal action against the
Developer to collect the entire unpaid balance of the special
assessments then estimated or levied pursuant hereto, with interest,
including reasonable attorney's fees, and Developer shall be liable for
such special assessments and, if more than one, such liability shall
be joint and several. Also, if Developer violates any term or condition
of this agreement, or if any payment is not made by Developer
pursuant to this agreement the City, at its option, may refuse to issue
building permits to any of the property within the plat on which the
assessments have not been paid.
4.
RECORDING AND RELEASE. The Developer agrees that the terms of this
Development Contract shall be a covenant on any and all property included in the
Subdivision. The Developer agrees that the City shall have the right to record a copy of
this Development Contract with the Anoka County Recorder to give notice to future
purchasers and owners. This shall be recorded against the Subdivision described on
,..,
LJ
n
u
,.,
u
n
LJ
,.,
u
n'
l I
n
LJ
,.,
u
n
LJ
n
LJ
n
LJ
Page 1 hereof. City shall provide to Developer upon payment of all the special n
assessments levied against a parcel a release of such parcel from the terms and
LJ
conditions of this Development Contract subject to provisions contained in second u
,.,
paragraph of Section 3.G.3 on page 8. ,.,
5. REIMBURSEMENT OF COSTS. The Developer agrees to fully reimburse
the City for all costs incurred by the City including, but not limited, to the actual costs of
construction of said improvements, engineering fees, legal fees, inspection fees, interest
costs, costs of acquisition of necessary easements, if any, and any other costs incurred by
LJ
,.,
u
n
LJ
the City relating to this Development Contract and the installation and financing of the LJ
,.,
10
"
,.,
LJ
n
LJ
n
u
,.,
u
aforementioned improvements.
n
6.
BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY.
u
n
Where a platted street intersects an existing publicly maintained road, the City
u
Building Official may issue building permits for up to a maximum of 15% of the lots within
r-,
u
the development for lots contiguous within the intersection. The 15% of the lots can be
n
separated to multiple intersection locations or established at one location. The Developer
u
shall construct a service road to provide access to these lots as required by the City. The
,.,
LJ
Developer shall submit a plan to the City for approval identifying the location of the
n
proposed access roads and the lots being requested for building permits. Building permits
u
can be requested for the remaining 85% of the lots within the development after the first lift
"
u of the asphalt has been installed on the street. Except that no buildinq permit will be
n issued on any lot that abuts a pond unless the pond overflow can be verified to desiqn
LJ
elevation.
,...,
LJ
No Certificate of Occupancy permit shall be issued for any house in the plat until
,.,
the following have been completed:
u
n
A. A letter from the Developer's engineer certifying the plat has been graded
according to the grading, drainage and erosion control plan as approved by the
City.
u
,.,
...,
B. Removal/treatment of all dead~ Gf dying or diseased trees. as determined by
City Tree Inspector. from the property at the owner's expense or escrow for any
remaining trees that will need to be removed. Stockpiling the dead trees on the
lot for resident's removal for firewood will be acceptable only after the Jot has
been graded to plan. The Developer will notify the City a minimum of two (2)
weeks prior to any Certificate of Occupancy permit beinq issued roquimd.
LJ
u
r-,
u
C. The street asphalt surface. sanitary sewer, storm sewer and water main. has
been constructed and approved by the City Enqineer. The Developer will notify
the City a minimum of two (2) weeks prior to any Certificate of Occupancy
permit beinq issued required.
n
LJ
n
LJ
n
11
LJ
.,
The Developer will notify the City :1 minimum of two (2) weeke prior to :1ny
Certifioate of Oooupancy permit being required.
The Developer further agrees that they will not cause to be occupied, any premises
constructed upon the plat or any property within the plat until the completion of the gas,
electric, telephone, cable television, streets to asphalt surface, sanitary sewer. storm
sewer and water main Clacc 5 cubbase, unless the City has agreed in writing to waive this
requirement as to a specific premises.
The City Building Official will issue a stop work ce:1ce :1nd decict order for violation
of silt fencing, erosion control and tree protection.
7. CLEANUP. Developer shall promptly clean dirt and debris from streets that
has resulted from construction by the Developer, its agents or assigns.
Performance shall be Quaranteed bv the financial Quarantee recited herein.
[The City reserves the riQht to perform such work as necessary and assess
all cost to the developerl.
7 A. The Developer shall be responsible for rubbish blown off the buildinq site.
8. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and
construction required by this contract and acceptance by the City, the improvements lying
within the public easements shall become City property without further notice or action.
9. INSURANCE. Developer and/or all its subcontractors shall take out and
maintain until one (1) year after the City has accepted the private improvements, public
liability and property damage insurance covering personal injury, including death, and
claims for property damage which may arise out of the Developer's work or the work of his
subcontractors or by one directly or indirectly employed by any of them. Limits for bodily
12
"
n
u
,.,
LJ
,.,
LJ
n
u
,.,
u
,.,
u
...,
u
n
LJ
fT'-
u
n
U
n
LJ
n
u
n
u
n
u
...,
u
n
u
...,
l j
n
LJ
n
LJ
n
u
n
u
n
injury and death shall be not less than Five Hundred Thousand and no/100 ($500,000.00)
Dollars for one person and One Million and no/100 ($1,000,000.00) Dollars for each
u
n
occurrence; limits for property damage shall be not less than Two Hundred Thousand and
LJ
no/100 ($200,000.00) Dollars for each occurrence; or a combination single limit policy of
n
LJ
One Million and no/100 ($1,000,000.00) Dollars or more. The City shall be named as an
n
additional insured on the policy, and the Developer or all its subcontractors shall file with
u
the City a certificate evidencing coverage prior to the City signing the plat. The certificate
,.,
u
shall provide that the City must be given ten (10) days advance written notice of the
n
cancellation of the insurance. The certificate may not contain any disclaimer for failure to
u
give the required notice.
"
u
10. REIMBURSEMENT OF COSTS FOR DEFENSE. The Developer agrees to
n reimburse the City for all costs incurred by the City in defense of enforcement of this
LJ
contract, or any portion thereof, including court costs and reasonable engineering and
n
u
attorneys' fees.
n
11. VALIDITY. If any portion, section, subsection, sentence, clause, paragraph
LJ
or phrase in this contract is for any reason held to be invalid by a court of competent
n
u
jurisdiction, such decision shall not affect or void any of the other provisions of the
n
Development Contract.
u
12. GENERAL.
n
LJ
A.
Bindino Effect. The terms and provisions hereof shall be binding upon and
inure to the benefit of the heirs, representatives, successors and assigns of
the parties hereto and shall be binding upon all future owners of all or any
part of the Subdivision and shall be deemed covenants running with the
land.
,.,
u
n
LJ
B.
Notices. Whenever in this agreement it shall be required or permitted that
notice or demand be given or served by either party to this agreement to or
,...,
LJ
n
13
LJ
"
on the other party, such notice or demand shall be delivered personally or
mailed by United States mail to the addresses hereinbefore set forth on
Page 1 by certified mail (retum receipt requested). Such notice or demand
shall be deemed timely given when delivered personally or when deposited
in the mail in accordance with the above. The addresses of the parties
hereto are as set forth on Page 1 until changed by notice given as above.
C. Final Plat Approved. The City agrees to give final approval to the plat of the
Subdivision upon execution and delivery of this agreement and of all
required petitions, bond and security.
D. Incorporation bv Reference. All plans, special provIsions, proposals,
specifications and contracts for the improvements fumished and let pursuant
to this agreement shall be and hereby are made a part of this agreement by
reference as fully as if set out herein in full.
E. Assiqnment and Third Party Benefits. This development contract cannot be
assigned or transferred without the written consent of the City. There is no
intent to benefit any third parties and tffird parties shall have no recourse
against the City under this contract.
F. Clerical Revisions. In the event that any technical or clerical revisions are
needed in this document or if for any reason the County Recorder deems
the development contract un-recordable, the Developer shall cooperate with
the City in the execution or amendment of any revised development
contract.
13. REMEDIES FOR VIOLATIONS OF CONTRACT. In the event the tHat
Developer, builder, or 3ny cubcontr3ctor violates any of the covenants and agreements
contained in this Development Contract and that may te be performed by the Developer,
builder, or subcontr3ctor, the City, at its option, in addition to the rights and remedies as
set out hereunder, may refuse to issue building permits to any property within the plat until
such time as such default has been inspected and corrected to the satisfaction of the City.
Furthermore, in the event of default by the Developer as to any of the work performed by it
hereunder, the City may at its option, perform the work of the Developer and the
Developer shall promptly reimburse the City for any expense incurred by the City within
14
n
u
n
U
n
u
,..,
u
,..,
U
n
U
,.,
u
n
u
,..,
U
n
U
n
u
n
LJ
,..,
LJ
n
u
,..,
LJ
n
LJ
n
LJ
n
LJ
n
LJ
.
n
u
,.,
LJ
,.,
U
"
LJ
n
LJ
,.,
LJ
,.,
U
"
LJ
,.,
U
n
U
"
LJ
n
LJ
"
U
n
u
,..,
u
"
u
n
u
"
u
"
u
.
thirty (30) days (failure to do so shall result in the City withholdinq the letter of credit. If the
plat is a phase of a multi-phase preliminary plat, the City may refuse to approve final plats
of subsequent phases if the Developer has breached this contract and the breach has not
been remedied.
DEVELOPER
CITY OF ANDOVER
By
By
Mayor
ATTEST:
By
By
Clerk
15
,.,
u
n
STATE OF MINNESOTA )
) S8.
COUNTY OF ANOKA )
u
n
u
day of
, 2002 ~, before me, a Notary Public
On this
n
within and for said County, personally appeared Michael R. Gamache and Victoria Volk, to
u
me known to be respectively the Mayor and Clerk of the City of Andover, and who
n
u
executed the foregoing instrument and acknowledged that they executed the same on
n
behalf of said City.
u
n
LJ
Notary Public
n
STATE OF MINNESOTA )
) S8.
COUNTY OF ANOKA )
LJ
n
u
On this
day of
, 2002 ~, before me, a Notary Public
,.,
within and for said County, personally appeared
and
u
, to me known to be the
and
n
u
of _' and who executed the foregoing instrument and
n
acknowledged that they executed the same on behalf of said
u
,.,
u
Notary Public
n
u
,.,
This instrument was drafted by:
u
n
William G. Hawkins and Associates
2140 Fourth Avenue North
Anoka, Minnesota 55303
u
n
LJ
n
LJ
16
n
LJ
"
n
U
,.,
U
n
LJ
n
u
,.,
LJ
,.,
LJ
,.,
U
,...,
U
n
u
n
u
n
U
n
LJ
n
LJ
n
U
,.,
LJ
n
U
,...,
U
n
U
,..,
LJ
.
DEVELOPMENT CONTRACT
(Developer Installed Improvements)
THIS AGREEMENT made this day of
2002 ;WOO, is by and between the City of Andover, whose address is 1685 Crosstown
Boulevard NW, Andover, Minnesota 55304, a municipal corporation organized under the
laws of the State of Minnesota, hereinafter referred to as the "City", and
whose
address
is
Minnesota
hereinafter referred to as the "Developer".
WHEREAS, the Developer is in the process of platting certain property
known as
; and
WHEREAS, the Developer desires final plat approval prior to completion of
all on-site improvements as required under the Subdivision Ordinance of the City of
Andover; and
WHEREAS, said Subdivision Ordinance authorizes the City to enter into a
Development porform::mce Contract secured by a bond, cash escrow or letter of credit to
guarantee completion of all such improvements following final approval and recording of
the final plat;
NOW, THEREFORE, in consideration of the mutual promises of the parties
made herein,
IT IS AGREED BY AND BElWEEN THE PARTIES HERETO that the
Developer will provide all labor and materials to construct the improvements described
below within the plat of
according to the plans and specifications attached
-1-
hereto and made a part of this Agreement.
IT IS ALSO AGREED:
ARTICLE ONE
DESIGNATION OF IMPROVEMENTS
Improvements to be installed at the Developer's expense by the Developer
as hereinafter provided are hereinafter referred to as "Developer's Improvements".
ARTICLE TWO
DEVELOPER'S IMPROVEMENTS
The Developer will construct and install at Developer's expense the following
improvements according to the following terms and conditions:
A.
The Developer shall do all site grading including common greenway
and open spaces, storm water storage ponds and surface drainage
ways including sodding of boulevards all in accordance with the
approved grading, drainage and site plan. Furthermore such grading
shall provide for a buildable area on each lot in such size as required
by Andover Ordinance No. 10. Upon completion of all grading,
Developer's engineer shall certify in writing that the plat is graded to
the plans and that all unbuildable soils are removed within the street
right-of-way and within the buildable area identified herein. The yard
shall be graded to allow the construction of a driveway. A grading
plan with maximum two foot contours and cross sections as
necessary shall be submitted and approved by the City prior to
commencement of any site grading.
B.
The Developer shall be responsible to maintain the required tree
protection for the development grading until the removal or treatment
is approved by the City Tree Inspector. Upon issuance of a building
permit for a lot, the Developer is responsible t 0 notify the builders
and individual owners within the development that they assume and
are responsible for erosion control, tree protection and protection of
water and sewer services.
C. The Developer shall control soil erosion insuring:
1.
All development shall conform to the natural limitations
presented by the topography and soil of the subdivision in
-2-
"
,.,
LJ
n
u
n
LJ
n
u
n
u
,.,
u
n
u
n
LJ
,.,
u
n
LJ
n
u
n
LJ
n
u
n
u
,.,
u
n
LJ
n
u
n
LJ
n
LJ
,.,
LJ
n
u
n
u
n
LJ
,.,
u
,.,
LJ
,.,
u
,.,
LJ
n
LJ
n
LJ
n
LJ
,.,
LJ
n
LJ
n
u
n
LJ
n
u
n
u
n
u
n
u
order to create the best potential for presenting soil erosion.
The Developer shall submit an erosion control plan, detailing
all erosion control measures to be implemented during
construction, said plan shall be approved by the City prior to
the commencement of site grading or construction.
2.
Erosion and siltation control measures shall be coordinated
with the different stages of development. Appropriate control
measures as required by the City shall be installed prior to
development when necessary to control erosion.
3.
Land shall be developed in increments of workable size such
that adequate erosion and siltation controls can be provided
as construction progresses. The smallest practical area of
land shall be exposed at anyone period of time.
4.
Where the topsoil is removed, black orqanic dirt/soil sufficient
nf3ble coil shall be set aside for respreading over the
developed area and also seeded. mulched. and disked
anchored. The topsoil \'IID- more than 35% sand) shall be
restored to a depth of at least four (4) inches and shall be of a
quality at least equal to the soil quality prior to development.
D.
The Developer shall place iron monuments at all lot and block
corners and at all other angle points on boundary lines. Iron
monuments shall be placed after all street and lawn grading has been
completed in order to preserve the lot markers for future property
owners.
E.
The Developer shall pay for the installation of all standard street
name signs at all newly opened intersections within the development.
The City shall install all such signage and Developer shall reimburse
the City for the cost thereof by payment in advance to the City of the
estimated cost thereof.
F.
The Developer shall remove all dead and diseased trees before
building permits will be issued.
G.
The Developer shall be responsible for street maintenance, including
curbs, boulevards, sod and street sweeping until the project is
complete. All streets shall be maintained free of debris and soil until
all lots within the Subdivision have homes constructed upon them.
Warning signs shall be placed when hazards develop in streets to
prevent the public from traveling on same and directing attention to
detours. If and when the street become impassable, such streets
shall be barricaded and closed. In the event residences are occupied
-3-
"
"
prior to completing streets, the developer shall maintain a smooth
driving surface and adequate drainage on all temporary streets.
H.
The Developer shall furnish street lights in accordance with the City's
Street Lighting Ordinance No. 86. The Developer shall conform to
Ordinance No. 86 in all respects. The City shall order the street lights
and Developer shall reimburse the City for such cost.
General Requirements:
1.
Street lighting shall be owned, installed, operated and
maintained by Connexus Enerqy the electric utility comp~lnY.
City and electric utility company shall enter into a contractual
agreement on the rate and maintenance of the street lighting
system.
2.
It shall be the responsibility of the Developer to:
a.
Advise all lot purchasers of their responsibility for street
lighting operating charges.
b.
Pay for street light charges for all lots owned by the
Developer.
I. The Developer shall dedicate and survey all storm water holding
ponds as required by the City. The Developer shall be responsible
for storm sewer cleaning and holding pond dredging, as required,
by the City prior to completion of the development. The
Developer grants the City the right to enter upon the property to
perform all functions required under this contract and city ordinances.
J.
The Developer shall be responsible for securing all necessary
approvals and permits from all appropriate Federal, State, Regional
and Local jurisdictions prior to the commencement of site grading or
construction and prior to the City awarding construction contracts for
public utilities.
K.
The Developer shall make provision that all gas, telephone. cable
television and electric utilities shall be installed to serve the
development.
L.
On a corner lot, the front entrance shall face a designated front
yard as determined by the City and the assigned address.
M.
The Developer shall construct a group of mailboxes of a uniform
-4-
n
u
n
u
n
u
,...,
LJ
,...,
u
n
LJ
n
u
,.,
u
n
u
,...,
u
n
u
n
u
,.,
u
,.,
LJ
,...,
u
n
LJ
,...,
u
n
u
n
LJ
,.,
LJ
,.,
LJ
design that is clustered at specific locations approved by the City
and coordinated with the United States Post Office.
,.,
LJ
N.
Cost of Developer's Improvements, description and completion
dates are as follows:
,...,
LJ
Description of Improvements Estimated Cost Date to be
Completed
1. Site Grading and Erosion Control. $
2. Street Maintenance. $
3. Street Construction. $
4. Storm Sewer Construction. $
5. Lot Stakes. $
6. 'Diseased Tree Removal. $
7.
8.
Total Estimated Construction Cost
for Developer's Improvements $
Estimated Legal, Engineering and
Administrative Fee (15%) $
Total Estimated Cost of Developer $
Improvements
Security Requirement (150%) $
n
u
,.,
LJ
,.,
LJ
n
LJ
n
LJ
"
LJ
,.,
LJ
n
LJ
n
LJ
n
u
u
Furthermore, Developer shall be responsible for all of the development
costs and fees shown on Exhibit A, attached hereto and made a part
hereof and adopted bv City Fee Ordinance.
,.,
n
O.
Construction of Developer's Improvements:
u
n
1. Construction. The construction, installation, materials and
equipment shall be in accordance with the plans and
specifications approved by the City. All plans required
under this development contract shall be submitted in
u
n
u
n
LJ
-5-
"
electronic format.
2. Inspection. All of the work shall be under and subject to the
inspection and approval of the City and, where appropriate,
any other governmental agency having jurisdiction.
3. Easements. The Developer shall dedicate to the City, prior to
approval of the final plat, at no cost to the City, all permanent
or temporary easements necessary for the construction and
installation of the Developer's Improvements as determined by
the City. All such easements required by the City shall be in
writing, in recordable form, containing such terms and
conditions as the City shall determine.
4. Faithful Performance of Construction Contracts and Bond.
The Developer will fully and faithfully comply with all terms and
conditions of any and all contracts entered into by the
Developer for the installation and construction of all
Developer's Improvements and hereby guarantees the
workmanship and materials for a period of one year following
the City's final acceptance of the Developer's Improvements.
Concurrently with the execution hereof by the Developer, the
Developer will furnish to, and at all times thereafter maintain
with the City, a cash deposit, certified check, or an Irrevocable
Letter of Credit, or a Performance Bond, based on one
hundred fifty (150%) percent of the total estimated cost of
Developer's Improvements as indicated in Paragraph N h. An
Irrevocable Letter of Credit or Performance Bond shall be for
the exclusive use and benefit of the City of Andover and shall
state thereon that the same is issued to guarantee and assure
performance by the Developer of all the terms and conditions
of this Development Contract and construction of all required
improvements in accordance with the ordinances and
specifications of the City. The City reserves the right to draw,
in whole or in part, on any portion of the Irrevocable Letter of
Credit or Perform:mce Bond for the purpose of guaranteeing
the terms and conditions of this contract. The Irrevocable
Letter of Credit or Perf{)rm~mce Bond shall automaticallv be
renewed or replaced by not later than thirty (30) tv.-only (20)
days prior to its expiration with a like letter or bond.
5. Reduction of Escrow Guarantee. The Developer may request
reduction of the Letter of Credit, Perform~mce Bond, or cash
deposit based on prepayment or the value of the completed
improvements at the time of the requested reduction. The
amount of the reduction shall be determined and approved by
-6-
n
LJ
n
u
,.,
LJ
n
u
n
U
n
u
n
u
,.,
u
,.,
u
,.,
LJ
n
u
,.,
u
n
U
,.,
LJ
,.,
U
,.,
U
,.,
U
n
LJ
n
u
,.,
LJ
,.,
U
,.,
LJ
,...,
U
,.,
U
..,
LJ
,.,
LJ
n
u
,...,
u
"
LJ
"
LJ
,.,
U
n
LJ
n
U
"
LJ
,.,
U
n
u
n
u
"
u
the City Enqineer staff.
P. The Developer shall provide a registered professional engineer or
their duly authorized representative to oversee, at the Developer's
expense, the Developer's improvements until such improvements are
completed and accepted by the City.
a. Upon written final acceptance of the Developer's improvements Qy
the City Enqineer, a one year maintenance bond shall be provided by
the Developer for any areas not covered by the Minnesota Pollution
Control Agency {NPDES} erosion control permit. The warranty will
cover the cost of turf restoration and erosion control.
R. Upon written final acceptance of the City maintained improvements
lying within the public easements, a one year warranty bond shall be
provided to the City by the Developer for 25% of the improvement
costs unless otherwise directed by the City Engineer.
S. The Developer shall be required to pay the costs associated with the
first sealcoat for all new streets as a part of the improvement costs for
this development. The cost will be One and no/100 ($1.00) Dollars
per square yard of new street installed.
ARTICLE THREE
RECORDING AND RELEASE
The Developer agrees that the terms of this Development Contract shall be
a covenant on any and all property included in the Subdivision. The Developer agrees
that the City shall have the right to record a copy of this Development Contract with the
Anoka County Recorder to give notice to future purchasers and owners. This shall be
recorded against the Subdivision described on Page 1 hereof.
ARTICLE FOUR
REIMBURSEMENT OF COSTS
The Developer agrees to fully reimburse the City for all costs incurred by the
City including, but not limited, to the actual costs of construction of said improvements,
engineering fees, legal fees, inspection fees, interest costs, costs of acquisition of
-7-
necessary easements, if any, and any other costs incurred by the City relating to this
Development Contract and the installation and financing of the aforementioned
improvements.
The Developer agrees to deposit with the City such sums as required by the
City Administration. Said amount shall bear no interest and the City shall have the right to
pay all fees and expenses and costs which are the obligations of the Developer under this
contract from the aforementioned escrow deposit. Any monies remaining after the
payment of said fees and costs shall be returned to the Developer.
ARTICLE FIVE
BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY
Where a platted street intersects an existing publicly maintained road, the
City Building Official may issue building permits for up to a maximum of 15% of the lots
within the development for lots contiguous within the intersection. The 15% of the lots can
be separated to multiple intersection locations or established at one location. The
Developer shall construct a service road to provide access to these lots as required by the
City. The Developer shall submit a plan to the City for approval identifying the location of
the proposed access roads and the lots being requested for building permits. Building
permits can be requested for the remaining 85% of the lots within the development after
the first lift of the asphalt has been installed on the street. Except that no buildinq permit
will be issued on any lot that abuts a pond unless the pond overflow can be verified to
desiqn elevation.
No Certificate of Occupancy permit shall be issued for any house in the plat
until the following have been completed:
-8-
.,
,.,
LJ
n
u
,.,
u
,.,
u
,.,
LJ
,.,
LJ
,.,
LJ
,-,
LJ
n
LJ
,.,
LJ
n
u
n
u
n
u
,.,
u
n
U
,.,
LJ
n
u
n
u
n
u
n
LJ
n
u
A.
n
u
n
u
,.,
u
n
LJ
,.,
LJ
,.,
A letter from the Developer's engineer certifying the plat has been
graded according to the grading, drainage and erosion control plan as
approved by the City. The Developer will notify the City a minimum of
two (2) weeks prior to any Certificate of Occupancy permit beinQ
required,
B.
Removal or treatment of all dead~ eF dying or diseased trees~
determined by City Tree Inspector, from the property at the owner's
expense or escrow for any remaining trees that will need to be
removed. Stockpiling the dead trees on the lot for resident's removal
for firewood will be acceptable only after the lot has been graded to
plan. The Developer will notify the City a minimum of two (2) weeks
prior to any Certificate of Occupancy permit beinq required,
C.
The street asphalt surface, sanitary sewer, storm sewer and water
has been constructed and approved by the City Enqineer.
The Developer will notify the City ::1 minimum of wvo (2) weekG prior to ::1ny
LJ
n
Certificate of Occupancy permit being required.
u
n
The Developer further agrees that they will not cause to be occupied, any
u premises constructed upon the plat or any property within the plat until the completion of
LJ
,., the gas, electric, telephone, cable television, streets to asphalt surface. sanitary sewer,
storm sewer, water ClaGG 5 cub base, unless the City has agreed in writing to waive this
,.,
requirement as to a specific premises.
LJ
n
LJ
The Developer shall provide a cash deposit in an amount determined by the
City for inspection of improvements constructed within public easements. Upon
n
acceptance of these improvements, the City will refund the unused balance of this deposit
u
,...,
to the Developer.
u
n
u
The City Building Official will issue a stop work cease and desist order for
violation of silt fencing, erosion control or tree protection.
,...,
u
n
u
n
LJ
-9-
"
ARTICLE SIX
CLEANUP
Developer shall promptly clean dirt and debris from streets that has resulted
from construction by the Developer, its agents or assigns. Perfonnance shall be
Quaranteed bv the financial Quarantee recited herein. rCity reserves the riQht to perfonn
such work as necessary and assess all costs to Developer],
The developer shall be responsible for rubbish blown off the buildinq site.
ARTICLE SEVEN
OWNERSHIP OF IMPROVEMENTS
Upon completion of the work and construction required by this contract and
acceptance by the City, the improvements lying within the public easements shall become
City property without further notice or action.
The Developer shall schedule city inspections through the Engineering
Department a minimum of forty-eight (48) hours prior to constructing city maintained
improvements within the public easements.
Prior to acceptance by the City of the city maintained improvements lying
within the public easements, the Developer shall provide evidence by sworn construction
statement that all contractors who may be entitled to file mechanics liens have been paid.
ARTICLE EIGHT
INSURANCE
Developer and/or all its subcontractors shall take out and maintain until one
(1) year after the City has accepted the private improvements, public liability and property
-10-
"
,.,
u
n
LJ
n
LJ
,.,
LJ
n
LJ
n
LJ
,.,
u
n
u
,.,
u
,.,
LJ
n
u
n
u
,.,
u
n
u
,.,
LJ
,.,
u
n
LJ
n
l I
n
u
n
LJ
n
u
,...,
LJ
n
LJ
n
LJ
n
u
n
u
"
LJ
n
damage insurance covering personal injury, including death, and claims for property
damage which may arise out of the Developer's work or the work of his subcontractors or
by one directly or indirectly employed by any of them. Limits for bodily injury and death
shall be not less than Five Hundred Thousand and no/100 ($500,000.00) Dollars for one
person and One Million and no/100 ($1,000,000.00) Dollars for each occurrence; limits for
property damage shall be not less than Two Hundred Thousand and no/100 ($200,000.00)
Dollars for each occurrence; or a combination single limit policy of One Million and no/100
($1,000,000.00) Dollars or more. The City shall be named as an additional insured on the
policy, and the Developer or all its subcontractors shall file with the City a certificate
evidencing coverage prior to the City signing the plat. The certificate shall provide that the
LJ City must be given ten (10) days advance written notice of the cancellation of the
,..., insurance. The certificate may not contain any disclaimer for failure to give the required
LJ
,...,
u
n
u
n
u
,.,
LJ
,...,
u
n
u
,...,
u
n
u
,.,
LJ
notice.
ARTICLE NINE
REIMBURSEMENT OF COSTS FOR DEFENSE
The Developer agrees to reimburse the City for all costs incurred by the City
in defense of enforcement of this contract, or any portion thereof, including court costs and
reasonable engineering and attorneys' fees.
ARTICLE TEN
VALIDITY
If any portion, section, subsection, sentence, clause, paragraph or phrase in
this contract is for any reason held to be invalid by a court of competent jurisdiction, such
decision shall not affect or void any of the other provisions of the Development Contract.
-11-
"
n
u
n
ARTICLE ELEVEN
u
GENERAL
n
u
A.
BindinQ Effect. The terms and provisions hereof shall be binding
upon and inure to the benefit of the heirs, representatives,
successors and assigns of the parties hereto and shall be binding
upon all future owners of all or any part of the Subdivision and shall
be deemed covenants running with the land.
u
n
u
,.,
B.
Notices. Whenever in this agreement it shall be required or permitted
that notice or demand be given or served by either party to this
agreement to or on the other party, such notice or demand shall be
delivered personally or mailed by United States mail to the addresses
hereinbefore set forth on Page 1 by certified mail (return receipt
requested). Such notice or demand shall be deemed timely given
when delivered personally or when deposited in the mail in
accordance with the above. The addresses of the parties hereto are
as set forth on Page 1 until changed by notice given as above.
u
n
u
,.,
u
n
,.,
C.
Final Plat Approved. The City agrees to give final approval to the plat
of the Subdivision upon execution and delivery of this agreement and
of all required petitions, bond and security.
,.,
u
u
D.
Incorporation bv Reference. All plans, special provisions, proposals,
specifications and contracts for the improvements furnished and let
pursuant to this agreement shall be and hereby are made a part of
this agreement by reference as fully as if set out herein in full.
u
n
n
E.
AssiQnment and Third Party Benefits. This development contract
cannot be assigned or transferred without the written consent of
the City. There is no intent to benefit any third parties and third
parties shall have no recourse against the City under this
contract.
LJ
n
u
,.,
F.
Clerical Revisions. In the event that any technical or clerical
revisions are needed in this document or if for any reason the
County Recorder deems the development contract un-recordable,
the Developer shall cooperate with the City in the execution or
amendment of any revised development contract.
n
u
n
LJ
ARTICLE lWELVE
u
REMEDIES FOR BREACH OF CONTRACT
,.,
u
In the event the tRat-Developer, builder, or ::my subcontr3ctor violates any of
n
u
,.,
-12-
LJ
"
,...,
u
....,
u
....,
u
....,
u
....,
u
....,
,---I
n
LJ
....,
LJ
n
u
....,
LJ
....,
u
the covenants and agreements contained in this Development Contract and that may te be
performed by the Developer, builder, or subcontractor, the City, at its option, in addition to
the rights and remedies as set out hereunder, may refuse to issue building permits to any
property within the plat until such time as such default has been inspected and corrected
to the satisfaction of the City. Furthermore, in the event of default by the Developer as to
any of the work performed by it hereunder, the City may at its option, perform the work of
the Developer and the Developer shall promptly reimburse the City for any expense
incurred by the City within thirty (30) days. Failure to do so shall result in the City
withholdinq the letter of credit. If the plat is a phase of a multi-phase preliminary plat, the
City may refuse to approve final plats of subsequent phases if the Developer has
breached this contract and the breach has not been remedied.
DEVELOPER
CITY OF ANDOVER
,., By
LJ
....,
LJ
....,
u
,...,
u
,.,
u
,...,
u
....,
u
,...,
LJ
By
Mayor
By
ATTEST:
By
Clerk
-13-
.,
n
u
n
STATE OF MINNESOTA )
) SS.
COUNTY OF ANOKA )
LJ
n
u
On this
day of
, 2002 2GOO, before me,
n
a Notary Public within and for said County, personally appeared Michael R. Gamache J-,..€.,
u
McKelvey and Victoria Volk, to me known to be respectively the Mayor and Clerk of the
n
u
City of Andover, and who executed the foregoing instrument and acknowledged that they
n
executed the same on behalf of said City.
LI
n
u
n
Notary Public
u
n
STATE OF MINNESOTA )
) SS.
COUNTY OF ANOKA )
u
,.,
u
day of
, 2002 2GOO, before me, a
On this
n
Notary
Public within
and for said
County,
personally appeared
u
, to me known
n
and
LJ
, and
to be the
and
of
n
who executed the foregoing instrument and acknowledged that they executed the same u
on behalf of said ,.,
u
n
u
Notary Public
n
This instrument was drafted by:
u
William G. Hawkins and Associates
2140 Fourth Avenue North
Anoka, Minnesota 55303
n
LJ
n
l J
n
-14-
u
CJ)
z
w
:2:
a.
o
w
>
w
C
'.
~
Z
f-
LU
Z
z
:2
1ii "C OJ ro OJ
"C ... ~ c e
0 <lJ <lJ 0 'C <lJ a. ,!:
() 0 :5 'E c 1: ~ 1: >-
(lJ ~ nl (lJ .c
0 nl >- :J .c , 0 nl ro
Q) ~ .c iii OJ 'E 0 '" :5 a. "C
1: :J - OJ ..:
'[ lii :> ui '" c 1: b c: :> 0
0 1: 0 <Ii .c - ;S "C 0 0
0. () (lJ c: (lJ ti ~ :J (lJ U ~ c ~ ...
'" 0 .c () OJ OJ CO !!! OJ
"C - :J Q) '" E '3: 0.
iii <= 0- E 1ii 2 m 0. 0. 0. 0.
OJ :J ::J [1: "C a. 0 iii 'C c: 1: 0 iii co 'C 0
ro 0 0 Q) OJ :J lii a; QJ m '" a; :> a;
'" :> E '" .<: a. :J l! 0 OJ Cl
,s; co E c co 0 C QJ :> '" Ul , :> E .c c :>
... co Q) .c ~ c 8 -'" Q) ~ "C ~ QJ 'c <lJ
1ii 0 ==' ... 0. co .!'J 0 <lJ c: Q) iii 0 QJ 1ii c 0
QJ 'C (lJ ,s; >- 0. co ~
~ a. 0. ... :J co
... 0 ;: 0. C 0 c: 0 .E QJ E a.
0 1.0 0 OJ co a; .Q a; (lJ
N C a; c: QJ :> "C -= C
~ 0 :>
~ :> 'C ... Q) Ul OJ Q) co
0 ... 0. (lJ .E 0 0 0 :J Ul a.
1.0 ::l co ... OJ
0 "C ... QJ QJ Ul
~ <!J .c ,!!l >-
c "C C
Ul .2 ... Q) c: 0 (lJ
1ii 0 0 :> ~ .c
0 co
0 :J c: ~ c - c: :J <Ii (lJ iii
() "C ,Q :2 0. co 'E ~ Qi (lJ
c (lJ Qi 0. a. m 1ii -= .<:
0 ~ co .c a. c: a. l! 00
U 00 a. .!: QJ e ~ :J e 0 E ... 00 ...
1ii E Q) :5 (lJ Ul () (lJ c: "C <lJ
:J ~ 1: 0. 0 0. iii co !!! 0.
~ (lJ 0 (; .c :5 0 iii 1: :g () 0 :J a. 0
1ii :J () - 0 a; .<: 0 .!!l a; "C '5 Qi
0- 00 '3: ()
c: Q) c: ;: :J :> '" 0 :J :> '> c: 0- :>
0 ~ 0 E c: (lJ ... c: 0 "C QJ 'C ,Q Q) <lJ
() ... 0. (lJ 0 0 (lJ .Q ... Q) 0 ro ~ 0
() ... ,!:
... Q) :J 1ii 'ijj 0. (lJ '5
0 0. "C c: 0 0 Ul 0. 2:
a: .!!! 0 0- Ui
~ 0 (lJ ... a; ... 0 (lJ
0 a; Ul a. Q) :> (lJ a; (lJ Q) 00
1.0 ~ >-
N :> m E (lJ :> Q)
(lJ .c 0 Q) ...
~ 0 0 0 0.
()
C .z:. "C '" Q) (lJ
0 -~ (lJ
c: c: 1: (lJ ... :5 E .ra
.2 U '0 co c (lJ co Ul 0
0 (lJ (lJ OJ co (lJ c: 1Il c: Q) .<: OJ
a. :> '6> b ~ 00 c:
2 0. :5 c: !!! ~ 'C
Ul 'C c: :J ~
1ii .!: >- co 0 ... 0. (lJ c: iJ '3: 1Il .c ~ ...
c .c ... ... (lJ .Q iii E :J OJ Q) <lJ
C OJ 1: 0. iii ~ Ul Qi c.
0 2 (lJ 0 0 1: l! 1ii 1ii .~ "C "C 0
() 00 ,Q () "C 0 a; .<: '0 Jl! (lJ c: a. Qi
"C 0 Qi c: Q) () 00 (lJ :J a. .!: ~ c: co E
:c () m :> 1: :> ... .!!1 0 iii ~ (lJ 'Cij ~
a. 0. e Q) (lJ :5 1ii ... 0. 1: "C 0
- E Q) 0 0. Q) ... i:3 0 (lJ () 0
0 Q) 0. E 0 .8 00 c. .E a; 'Cij .<:
~ 0 () c. 'C a; 0 E 00
() () co c: a; "C :> 'c
1.0 co ... (lJ :> 0 Q) (lJ
N c: "C Q) Ul (lJ 'ijj :> :J 0 Ui 0::
~ 0 c: <t: 0 0 (lJ 00 Q) .!!l
c. co <:( ... 0 ,!!l >-
::l OJ
en c: -0
,Q ui ui c: iii ~
1ii tJl C 0 1Il c: co tJl ;S Ul .<: ~ '0
0 1: Q) (lJ l! 0 Q) ~ c: (lJ '"
() E :J :J n 0 () ro '3: E E :J (lJ
(lJ "C 00 - () - ~ :5
0 E Q) <lJ "C .!!1 0 Q) 2 co ~ -ci 'E c: 0 Q) <lJ c:
> ~ <lJ co Ul .<: 0. 0
<lJ (lJ e Qi 00 ~ 00 1ii Q) 0:: ~ a. l! :5 0 fj >- ...
'Q lii >- ~ .c (lJ .c
:> 1: co <lJ c: "C ... iii a; 0
~ e a. (lJ a. I.() ~ 0 '> <lJ :J 0 :> c: ... (lJ <lJ "C 0 ...
0. ,s; :J E <lJ E ~ () <t: en 00 ~ iii co 0 <lJ :> 1Il '0 (lJ <lJ
0. 0- E .8 0 co .!: - 1: .<: 0. 0. <lJ ... Q) c.
iii .s; 0 iii c: ... ~ 00 :J 0 "C :J ~ :> 0. 0
~ <lJ <lJ ~ C. c: 0. 0
:g ... () '0 :s ~ :J 0 1: a; .c 00 Qi
Q} :> 0. .8 0 .ra i:3 E () 0 "C (lJ E ... ,.,
iii a. >- c: 0 lE :J "iii <n :J 'ijj Q) :> :5 c 0. :>
0 ro 0 ... '3: co - c: 0 <lJ 'iii 'Cij 0. <lJ
- 0. 0 ... ... "C iii ... , '> Q)
00 a:; E "C C. .E (lJ Q) 0 ... 2 0 oil ~ 1: co <lJ 0
'0 .~ '" co OJ .<: 'ijj 'C
<lJ 'c > ... <lJ OJ :J 0. 0 .!: 0. 0. (lJ ... 'Cij ,!!l -=
- Q) (lJ 00 ,!: 2 0 0 ... 1Il 0 0 0. .c 1ii Q) ~
0 :J '0 c: a; ... 0 :J iii
c. m :2 'g :J a; <lJ 'Cij ro (lJ c "C C:'
~ E ~ 0 .c ,Ql :> () :> a; 00 0 ~ :>
'5 () 0 tJl 0
0 - 0 Qi <lJ .~ E Q) :> (lJ
I.() 0 0 :> OJ Q) 1: 0 (lJ 0 <lJ :5 ~ <lJ E
~ U) (lJ 0. 0 <lJ 0:: 0 i:3 >- (lJ
~ 0 () 00 ~
.... g;
Q) c ". ~ ~I
en -- <:J 0
2 "0 <:J 00 ~
Q) Q) .... ~ 0
Q) :J -
rn (J .0 .S i ~ C tJ 11
c:: rn Q)
:J -.:: rn 0 i ..... <:J ....
;:: <:J ~ ~ 0 tJ .E c .E Q) 0
Q) " Q) 25 'g ..... -
0 .... 0 en E i Q) rn 2
.... ..... > '(3 ~ C'-
tJ CfJ Q) .~
:5: Q) CfJ 1m .0 0 .0 CfJ
en > <:J e Q)
LU 0 Q) '- .=::. S:[ .::= 00 00 CfJ ~
'- ~ Q) Q) " c 00 c
..... (J <:J '(3 -2' ~ .::= ;:: Q) ~ rn 01 ~ -
c
~ CfJ rn g CfJ - Q) 0 P- '- "" <:J
Q) .$ <lJ ~ 00 '(jj tJ
C "0 Q) ..... 00 00 Q)
(]) rn c E. c ... oI:l 00 (]) .::= (]) ~ 00
'- rn :g en Q) 0 co c '- ..... .....
tJ 00 ~ 0 ro
0 ro ~I c E .8 <:J .::= S 00 <:J C- oo (])
Q) C ::J
C .- Ul :5: ..... I~ ::J c .!!1
> <IJ Q) .0 Q) (J 00 0 0
.::= 0 > ~ 0 , Q) .::= rn Q) .::= ::::?
<IJ .::= c I~ co .... Q)
COI $ 0 ::r:: '- c $ en $ "0
0 $ co .~ 1:10.. - ro a; - ....
<IJj ..... ~ C <IJ .::= f- co
~ .0 co 0 .0 U .::= S. Q)
..- C\I ('I) 0 '<t It) tJ It)I - (0 r-- co "0
LU
-1
-1
>
LU
~
<(
-1
LU
Z
<(
-1
ClJ
c::
LU
>
o
o
z
<(
en
w
w
U.
I-
Z
w
:!E
a..
o
-'
w
>
w
o
-'
<(
0:::
I-
en
::>
o
z
:::::
....J
<(
(J
0:::
W
:!E
o
(J
-
...J
<(
I-
Z
W
o
en
w
0:::
]
C]
I
lLlLlL
lQ!Q!Q::;~
;J;J;JJ!!~
C!---:"":u.c
0UJW C" b
c>c>e>gmRJ
n::cr:a:::_tia;
:1ji 1ii ~ ~::--E
cCC:~(ij~
LLLLLL~g~
!;!l{Qt'lIl~
~~~~8:
~q~""'<<(
""" ..
i
OJ
...
'"
..
C
lD
..
>
I~
I
al
m
...
..
d~lg g
.r:~~
oI:J 0 0
~2~
E51~
Ui~~
~lR~
'"
~
.f!
i
2'lgl~ <ii
~~~~
- l' l' >
m~mu
~ + + ~
+u"uc
lLgg8
~ccx
~88~
~oo2
1Il'#.*1"":
;
~
o
..
.0
$ 's
Ul_
"'-16
= ~
"'~
.9'"
I~
n
<(
i
i~ 'c
~~
Ul "
~~
x15
~ Q;
",.0
:> E
"' E
.!!
,
I
!
lD lD lD
U bb
'" '" '"
(;)00
~ '" '"
"''''m
"''''M
.. '" ..
~
I
C '2
:!:::=:l:J
eoo
~ ro ro
"'~~
z:~~
",,,,
II
~
Q)
;:
'"
Ul
-..
~ 'e ro
emS
:E~~
~8~
C-J
~ ~
~~
OJ OJ
OJ OJ
"''''
.. '"
Ul
g
'"
U
'"
~
'"
,S
'0
lD
'0
"
U
,S
I~
..
'0
e
.,
lD
o
'0
~
o
lD
'"
U
o
Z
c
o
il
lD
c
c
0..
U=
~ e
~ Q) lD
CD Ri :g
~ 5: ~
~]
~ tD q)
o b b
~~;g
OJalal
"",,,,,
Mmm
"'''''''
o ~
l3 ..
it;
'" <--
,~ ~
.e Ul
~gg~
'Ov~o..
~~~g
o <--
'" '"
M '"
'" t
~ 5
.Q B
e
o
U
lD
e
elLlL
8",,,,,
~"''''
lD",,,,
;: , ,
lDM'"
UlM'"
Ul"''''
'"
lD
E
'"
"'
'E 'c'2
"" "
000
m~&l
"'''''''
"'...'"
~
o
"
-"
-g ~
~a
:::'0
m~
.9'"
>-
0.
0.
<(
.,
..
E'
'"
U
'"
~
'"
.s
'0
lD
'0
"
U
,S
b h b
~ai3
'" '"
'" m m
",MM
"'''''''
~
m
.0
'0
J!!c
., "
2.0
-'"
CUt;
2
>-
0.
0.
<(
.c
o
:E
;:
~
g~
.ggro
~ C';I~
;l) Vi -~
~ ~ ~
fR 0 ~
'c Q)
"
CD
...
o
'"
.c
::J
U
m <(
.~ ro en
Q)"5 t)
Ew,-O
E"lD5:
8~~::;O
E:=:l
""
o
"'=:
~ e
:;~
-'"
'0 ~
5'"
8f;
I-- 0
w
::;;
OJ
b
.!l!
Ul
Q
M
fl')LLLLC
i!.Q(/)m
...'<16
~:!~~
(") . . 0
"'''''''E
~ ~
~ ~
o <--
.,; 0
.,;
Iii
b
~
.,
Q
.~
'5
e
'"
.c
00
<(OJ
UJ;;;
· OJ
o OJ
"'~
~
'"
o
<(
UJ
'C'
"
o
'"
;;;
fl!dio
-;:- M ~ g
>(0 ro
0<-- '"
mN~di
.a~U)5
jj~~o
E!m~Qif
~~h~M
B~c3g
>.UJoo
-a:fi~~
a.. "U fR ..
<( .c .. en
~~&!
'C'
"
o
"'
lL
(fJ
ro
M
'"
:dLLLL
"Ul(fJ
::2lal(j
lL<--<--
U)~'"':
l{}Ul4ll
'"
~
.,;
c'
u;
~
..
~
c"c C
:l~~
~~~
"''''al
w::;l.')
Ii.
o
'"
o
e
"'
OJ
o
'0
~
o
OJ
E'
..
.c
o
o
Z
o
"'
~ ~ ~
.... ..
888
000
M"''''
"'''''''
;;;
o
'"
;;;
o
"'
~
;;;
b ~ {J
m ~ m
ONN
'" '" '"
<-- N '"
"'alal
"'''''''
o
'"
;;;
o
'"
~
'"
I1l
'"
~
<(
4i
;:
i})~
E~
o "iij
U) ~
E=J
lD
II
~ b Ij
lD '" ..
Eec
~~E
lDnn
~.Q.Q
'0 " lD
in ~ ~
~;a~
..~~
~1.Ol()
e '" '"
2
I--
f f
00
~.!!!
:;;
<-- <--
MM
"''''
b h h
"'.. '"
ororo
"'......
ID 0 0
~MM
"'''''''
'"
<--
M
'"
~
.c b b
"".. OJ
~oo
E~~
.owU;
m
...
'"
~
.2
lD
"i .~
o lD
W ~ ~
-" 0 0
u~~
~,.....'<t
~~;.:::
-",..
ro+x
o lL e
~a~
8:~
<(~
'"
II
'0 ~
OJ 0
~a
- "'
m~
2'"
>-
0.
n
<(
~
o
"
-"
U lD
OJ l3
10 ..
"'-8
(ij~
2'"
>-
Ci
0.
<(
2;
o
..
<5
e
.,
"
o
'0
:,
'"
b
OJ
Q
m
,';
~
8
ID
'"
~
'"
.c
o
o
Z
~
o
m
.0
'0 lD
" U
10 ..
6~
ro~
2'"
>-
0.
0.
<(
l~
'"
o
e
.,
lD
o
u
~
o
~
'"
.c
o
o
Z
12;
Ig
'5
c;
"'
"
o
u
:,
OJ
E'
..
.c
o
o
Z
OJ OJ lD
tJ tJ b
.. .. ..
000
al ""Xl
~ ~ ~
~ ~ ~
"'''''''
m
'0 -
~ '"
.. 'C;
E10
E "
0'0
o ,e
I1l
lD
.0:
~
~
(fJ
I~
iu~
5 I1l
oUl
I1l
Q)
.0:
e
_ m "(ij
,m 'e (ij ~
ffiE~~ID
:QE:JIDro
~8:g~~
c..J
C'
:J
o
<(
Ul
LJ
~
'"
Ul
..
.e",
.elD
~~
...
M
alM
"'<--
e!j
OM
01;'"
o
~
'C'
-<
'"
'"
M
~
'"
i~ 5
ilw
.. "
"2
x'C
.. "
~15
.. ~
Ul lD
".0
E' E
'" "
-e
lL
I~ Ul ~
o lD~
:iib~~
-o_o'c
lI:J e CD ~
~~iii.f;
::::-",:g!!!
ro~~a
!!~q-g
>,UJUlO
3: ~~
oc( 2;;;
I--
~~~
c? t---~r-:
Ul~~
'C'
"
o
o
M
;;;
'c c'c
" " "
000
'" '" '"
ID"''''
'" ~ ~
'" "''''
lL lL
(Qu..u..~
~~~~
8~~q
uioo~
ctflut~
Ui ~
~
~
o
'"
o
'"
'"
OJ
l'
I?' ,; ,;~
N QI~ 0
..--Q)G)"-
UJtJhU)
OL..@.!! U
r-o~
b~":o
.2~rea;
~E;}Ul~
Xl
e
"
I~
o
~I:;'E
-gm~
Ui m 11
~~~
6102
~: ~
n ~ lD
non
.. '" E
~EE
e
2
>-
'C'
-<
o
o
m
'"
b
'"
o
'"
<--
M
'"
OJ
lJ
..
i3
'"
<--
'"
lD
b
'"
;a
al
'"
'"
~
:5
~
Q)
~~
E~
Ou;
li3~
L.J
-"
o
0.
..
'0
c;
Ul
'"
o
'0
~
o
OJ
o
Iii
.c
u
o
Z
I~
'"
'0
e
"'
"
o
'0
:,
I~
..
.e
o
o
Z
-"
o
..
o
c;
..
lD
o
'0
:,
lD
~
..
fl
o
z
t
'"
o
e
..
OJ
o
'0
~
o
g
..
{j
o
Z
i
..
o
e
"'
OJ
o
'0
~
o
~
..
.c
o
o
Z
m
.~ '@
E~~
E " lD
8:gu
L.J
~
5 "c
o "
o 0
;'!b~~
UJ~~UJ
~gg~
g ~ ~19
OUlUl<(
~ ~
.f: ~
Ul
'c
"
I~ ~
c..-..- ~ ~
~~~~~
.....UlUJ('")
.. '" e
m~
.!!!J!'!
~
OJ OJ
'C' b b
.< ro ('iJ
Ohn
"''''0
OJ~",
~ ID ...
"'''''''
'C'
~ ~
g~
~o
"0
Qj~
"'"
e
u;
lD lD
"c ti tJ
25aa
000
~oo
"'mm
"'''''''
~
o
"
.0
'0
OJ 0
~a
-0
(ij~
2
>-
C
0.
<(
II
llu Q) Q)
000
e e e
lD " "
~~~
~Ill'~
;j~~
e e e
.... ..
151515
'$,."$.i!.
OIDO
......r--:..--
'c h b
<~~
~~~
~"'N
"'''''''
o
g ro (tI
Ul f ~
:ci (tI co
"5 ~ ~
.:~ g
;J1515
Ul~~
c:O:O
'iii
'0 '0
e e
~!!!
~"6o
o ~ ~
R~~
UJww
:p-c-c
:3 (lJ ro
E E E
f;'Qb
U)~~
00
Q)
Q)
lL
c;
o
10
o
:Om
lD=
a :il
1::'0
ltJ "jj)
n. ~
L.J
m
"f! co
OJ 'e
E10
E"
0'0
o ,e
'C'
,,<
lJo
..0
-'"
o ~
0",
'" .,
'" '
",,,,
"
::;;
10
n:
c
..
e
:~
~Q)
00::
~
o
~
.. Iii
· 1'ii
g ~
'"
~~
o Iii
15 ;;
;au
': .~
o
'"
M
'"
o
'"
"'
'"
+
o
"'
'"
'"
i:i
o
ID
"'0
CO
"E ~
-'"
~ x
o ..
~ E
o
'"
'"
lDb
-E 5i
51~
., 0
~~
g.~
-c .~
~~
'c .~
ii'5
+ OJ
0-"
'" E
M "
'" c;
o
o
on
'"
M
..
o
o
"'
'"
m
0>
.'!!
.
'"
o
'"
'"
o
'"
'"
'"
~
o
'"
it;
'"
'"
""
'"
<--
'"
'"
b>
,S
<=
L..J
..
Ul
m
o
e
0.
lD
<=
E
o
...
'"
+
~
~
'"
'"
6"
"'
al
!".
~
o
'iij'
:;;
6"
o
'"
!".
:,
e
~
.ri
"
(fJ
~
~ 3:
.0 0
'0 b
~ ~ ~
~ ~ E
'" i' ,g
loll .s ljj
~~
n -
0.
<(
'0
'"
'"
'"
N
'"
~
em
o .0
UU
lD lD
cn~g
~(ijU)
"'2
'" >-
0.
"
<(
'0
:ii
e
o
U
5
"'
e
o
o
15
'"
:0
'"
~x
.2 III
2 E
'00
lD lD 0
lJ ,_C!i ~
.!)!
0-"
tit m t>
0'"
:;~
n~
n",
<(
"'
m
lJ
'"
00
"18
~~Qi
0+' Ql
gro~
tia~
Uig
QJ ('')
tJ..
'"
o
'7
o
OJ
-l'!
1'ii
'"
o
o
o
'"
~
_.2
~ '"
",.0
. "
'" lD
-tilt)
~ e;:
n..(ijlo'l
+ 0
m;:'
"'0.
"-
<(
lD
-l'!
m
'"
o
o
ID
..
j"
o
m
.0
OJ '0
t> 20
.!!!~o
M -~
"'-'"
'" ..
2
>-
0.
"-
<(
'0
:ii
e
o
U
5
..
e
o
o
-
o
>i'-
'"
'"
m
~ '"
o .'!!
.. +
00
"'0
"'...
'"
c
"
>
'5>
o
e
!".
'0
~ '
'5
D'
~
~
o
OJ
.0
~ -g
~ !~
'" '"
2
>-
0.
0.
..
0'
a
o
m
'"
m
5
oc
+J
o
a
"'
N
..
e
:J
~
00
~o
'"
'"
""
"'
o
n
'"
o
;:
~
Ul
w
10
0::
'"
II
:;t;
n
~~]!
. 0... 55
8..mu
~ ~.~
L.J
000
ID"''''
"T""".... ~
'" '" ..
, e e
,S 'E 'E
Eoo
Oalal
<--"'N
'" "''''
I~;;; ;;;
:e ~ ~
~mm
v~o
"'",,,,
m
'2 -;;:; ]i
Q) 'C 't
E u; tU
E:lw.c
g:gtio
L..J
lD
J!!
e
,2
1'l
IR
o
'"
o
o
;;;
~
'>
~
lD
.,
.,
o
o
'"
o
o
'"
'"
u
'"
0.
t
o
.e
Ul
o
o
'"
'"
m
10
15
~
"
>
'iij
;:
o
"'
al
'"
e
..
0::
.e
o
m
'"
UJ
Ul
lD
'"
U.
6
..0
g'~
.~ ~
lD 0
.e e
~~~
~ ,g Uj
Q) u 0
~'O>-
.a '"
~,~
~g
'" .
..
'"
'"
'"
'"
<--
N
in
OJ
>-
.,
lD
.2!
Xl>
co
'i!
'"
c
.S
"
OJ
"
"
u
,S
o
N
in
lD
>-
u-
o
'C;
lD
n
>-
'"
'0
'"
e
:g
o
;:
o
ID
N
in
lD
>-
"'
'"
'"
ID
N
'"
e
o
=
o
5
Ul
e
o
u
'0
'"
:0
.,
lD
.2!
Xl>
e
'i!
..
0.
.s
"
lD
'0
"
U
.s
'"
OJ
N
in
OJ
>-
'"
r-
N
in
"
>-
'"
m
N
in
OJ
>-
u-
o
'C;
lD
0.
'"
OJ
OJ
;:
t!.
ID
'"
r-
m
al
m
ID
Q) ~.
e x
~:J:
or-
Z tri
'5
E
o
lL
'"
N
'"
e
o
=
o
.~ g
fI! .~
(ij 5
<On
:il 2
"'10
~ e
~ 8
N,E
OJ
N
"'
C
0>
Ui
Xl>
C
'C
I1l
CD
:r:
.~
:a
"
n.
~
.!!!
~
:l
::;0
Q)
m
n::
~
"
o
:r:
L.J
L..J
c...
r,
u
r,
L.J
5. CONSIDER AMENDING ORDINANCE # III - LAWN ESTABLISHMENT
ORDINANCE - REQUIRING THE INSTALLATION OF SOD ON RESIDENTIAL
LOTS PRIOR TO ISSUANCE OF A CERTIFICATE OF OCCUPANCY OR
APPROPRIATE ESCROW DURING WINTER MONTHS.
r,
u
r,
L.J
Currently, the City has no requirements on lawn establishment prior to the issuance of a
certificate of occupancy. The City has relied upon homeowners to either install sod or
seed the lawn within one year of occupancy. Unfortunately, several examples of recently
constructed homes continue to reflect an absence of established lawns by the
homeowners that contribute to sand runoff from lots into City streets and storm sewers.
Similarly, another aspect of allowing homeowners to complete their lawns is that many
lawns tend to become little more than weed beds due to inadequate cultivation and the
fact that many property owners fail to bring in enough top soil to maintain their lawns.
r,
L.J
,.,
L.J
,....,
L.J
To reduce the number of residential complaints with lawn establishments and enhance the
aesthetic aspects of completed residential subdivisions, staff is proposing that Ordinance
No. III and the Development Contract be amended to require that newly constructed
residential urban lots be completely sodded before a certificate of occupancy is issued.
r,
Li
r,
CONSIDER AND DISCUSS:
u
Would this amendment eliminate the number of complaints the City receives regarding
lawn establishments?
r,
LJ
r,
Does the establishment of a full lawn with sod provide an aesthetic enhancement to
surrounding homes and neighborhoods?
u
Does full establishment of a lawn become too onerous on a builder or resident?
r,
:...J
Should the proposal be modified to included half sod in the front yard with a seeded lawn
requirement in the rear of the lot?
r,
u
As homes are sometimes completed in the winter months, should a developer be required
to escrow for lawns during the winter months?
r,
u
If Council does not concur with this proposal, how should staff handle future resident
complaints on unsodded or unseeded lawns?
,.,
u
Other Comments/Issues:
,..,
u
r'1
:...J
,....,
u
,.,
L.J
"
,.,
u
,.,
u
n
LJ
n
u
...,
u
,..,
~
,..,
L1
n
L1
,..,
u
...,
u
...,
L1
n
L.J
n
L.J
n
LJ
,.,
u
n
L.J
n
u
,.,
L.J
...,
L.J
LAWN ESTABLISHMENTS
Is a developer required to install sod on residential lots prior to the issuance of a
Certificate of Occupancy or appropriate escrow during winter months?
Andover Developers are only required to install or escrow for boulevard sod. Ispected by
Building Dent.
Anoka Developers are only required to install or escrow for boulevard sod. Ispected by
Building Dept.
Blaine Developers are required to sod entire lot (which includes 4" of black dirt) or
escrow during the winter months. Inspected by Planning Intern
Coon Rapids Developers are required to install or escrow for boulevard sod. Ispected by
Building Dept.
LakevilIe Developers are required to sod front and side yards or escrow $1,000 during the
winter months. Ispected by Building Dept.
Ramsey Developers are only required to install or escrow for boulevard sod. Ispected by
Building Dept.
St. Louis Park Developers are only required to install or escrow for boulevard sod. Ispected by
Building Dept.
"
,...,
u
n
u
6. CONSIDER THE ADOPTION OF A PROPOSED METH LAB ORDINANCE
,.,
,...,
Methamphetamine (Meth) is made from common, readily available materials using one
of many different chemical processes. There are more than 200 substances that can be
used to produce methamphetamine, depending on the method used. Many potentially
dangerous chemical ingredients are used and additional chemicals are formed during
manufacture.
u
u
,...,
Meth manufacture creates the potential for explosions, chemical fires, and the release of
toxic gases. The processes also result in sludge and liquid wastes with the potential to
contaminate a structure and its contents, the air, and the groundwater or soil where they
are deposited. Five to seven pounds of chemical waste is produced for each pound of
meth manufactured.
u
,...,
u
,...,
u
The labs being found in Minnesota are mostly temporary, makeshift operations set up in
apartments, storage facilities, motel and hotel rooms, campsites, fields, vacant buildings,
and vehicles. Discarded lab equipment and chemical waste are also being found in
roadside ditches.
,.,
u
n
u
CONSIDER AND DISCUSS:
,.,
Why should the City regulate meth labs if they are already illegal?
LJ
Does the Council wish to further regulate this issue?
n
u
What aspects of City regulation would exceed current statutory requirements?
n
u
Other Comments/Issues:
n
u
n
u
,.,
u
n
u
,...,
LJ
,...,
u
,...,
LJ
"
n
LJ
,.,
u
,.,
u
n
u
n
u
n
u
n
u
n
u
,.,
u
n
u
n
u
n
u
n
u
,.,
u
n
u
n
u
,.,
u
n
u
n
u
LAW OFFICES OF
William G. Hawkins and Associates
WILLIAM G, HAWKINS
BARRY A. SULLIVAN
Legal Assistants
TAMMI J. UVEGES
HOLLY G. PROVO
2140 FOURTH AVENUE NORTH
ANOKA, MINNESOTA 55303
PHONE (763) 427-8877
FAX (763) 421-4213
E-MAIL HAWKLAw!@aoI.com
April 5, 2002
~E
fE~\WfE~
I. Ii
APR 8 ?nrr 2)
CITY OF AiWQVEH
Mr. John Erar
City Administrator
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Meth Lab Ordinance
Dear John:
Enclosed' herewith please find my proposed meth lab ordinance for the City of
Andover.
The basic purpose of the ordinance is to allow the City to declare such operations to
be public nuisances and authorize the City to compel clean up of the property at the
owner's expense. If the City spends funds to clean up the site, the ordinance
authorizes the City to assess those costs against the property. It also contains some
notification requirements and prohibits people from occupying property declared to be
a public nuisance.
My suggestion is that this proposed ordinance be reviewed by the appropriate staff
and by the sheriff's office to ensure that it conforms with the desires of the City. Of
course, we can make such changes as you may feel are appropriate. I can compile a
fair amount of information and statistics regarding these chemicals and the dangers
they pose. These would be presented to the City Council at the time of consideration
of the ordinance to allow for appropriate findings. I will also prepare notices to be
used by the City in such cases.
Among the issues to be considered during the review of this ordinance are two
points. First, consideration should be given to the distribution of authority and
responsibilities under this ordinance. Most of the responsibility is placed upon the
building official in coordination with other agencies. Second, this ordinance places
n
LJ
n
u
Mr. John Erar
April 5, 2002
Page 2
n
u
n
the clean up burden and costs upon the property owner. There may be situations in
which the property owner is not the person involved with the meth lab, e.g., a
landlord, motel owner, apartment owner, etc. This ordinance makes no distinction. I
feel that it is justified given the hazardous nature of the substances involved and the
necessity for immediate clean up activity.
u
n
u
,.,
u
Please call once you have had a chance to review this ordinance so we can discuss
how best to proceed.
n
u
Thank you for your attention to this matter.
n
~ncerely,
I I
I 1-
! j \ (/
i \ 1
!f~\' ~
.~~cl~~~~e
cc: Captain Dave King
Chief Dan Winkel
David Almgren
Will Neumeister
Lieutenant Rob Bredsten
u
n
LJ
n
u
n
LJ
n
u
n
u
n
u
r1
u
n
u
,.,
LJ
n
LJ
n
LJ
"
n
U
n
u
,...,
u
,...,
u
,...,
u
,.,
u
,...,
u
,.,
LJ
n
U
,...,
U
,...,
U
n
U
,...,
U
,.,
U
,..,
U
,...,
U
,.,
U
n
U
,...,
LJ
,
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
IRAFT
ORDINANCE NO.
An Ordinance Reducing Health Risk Exposure at
Clandestine Drug Lab Sites and Chemical Dump Sites
The City Council of the City of Andover hereby ordains as follows:
Section 1.
General Provisions.
(a) Purpose and Intent. The purpose of this Ordinance is to reduce public exposure to health
risks where law enforcement officers have determined that hazardous chemicals from a
suspected clandestine drug lab site or associated dump site may exist. The City Council
finds that such sites may contain suspected chemicals and residues that place people,
particularly children or adults of child bearing age, at risk when exposed through
inhabiting or visiting the site, now and in the future.
(b) Interpretation and Application. In their interpretation and application, the provisions of
this Ordinance shall be construed to protect the public health, safety and welfare.
Where the conditions imposed by any provision of this Ordinance are either more or less
restrictive than comparable provisions imposed by any other law, ordinance, statute, or
regulation of any kind, the regulations which are more restrictive or which impose higher
standards or requirements shall prevail.
Should any court of competent jurisdiction declare any section or subpart of this
Ordinance to be invalid, such decision shall not affect the validity of the Ordinance as a
whole or any part thereof, other than the provision declared invalid.
(c) Fees. Fees for the administration of this Ordinance may be established and amended
periodically by resolution of the City Council.
(d) Definitions. For the purpose of this Ordinance, the following tenns or words shall be
interpreted as follows:
1. Child shall mean any person less than 18 years of age.
2. Chemical dump site shall mean any place or area where chemicals or other waste
materials used in a clandestine drug lab have been located.
3. Clandestine drug lab shall mean the unlawful manufacture or attempt to
manufacture controlled substances.
-1-
,.,
LJ
n
4. Clandestine drug lab site shall mean any place or area where law enforcement had
determined that conditions associated with the operation of an unlawful clandestine
drug lab exist. A clandestine drug lab site may include dwellings, accessory
buildings, accessory structures, a chemical dump site or any land.
5. Controlled substance shall mean a drug, substance or immediate precursor in
Schedules I through V of M.S. S 152.02. The term shall not include distilled
spirits, wine, malt beverages, intoxicating liquors or tobacco.
6. Household hazardous wastes shall mean waste generated from a clandestine drug
lab. Such wastes shall be treated, stored, transported or disposed of in a manner
consistent with the Minnesota Department of Health, Minnesota Pollution Control,
and Anoka County Health Department rules and regulations.
7. Manufacture, in places other than a pharmacy, shall mean and include the
production, cultivation, quality control, and standardization, by mechanical,
physical, chemical or pharmaceutical means, packing, repacking, tableting,
encapsulating, labeling, relabeling, filling, or by other process, of drugs.
8. Owner shall mean any person, firm or corporation who owns, in whole or in part,
the land, buildings or structures associated with a clandestine drug lab site or
chemical dumpsite.
9;-- Public health nuisance. All dwellings, accessory structures and buildings or
adjacent property associated with a clandestine drug lab site are potentially unsafe
due to health hazards and are considered a public health nuisance.
u
n
u
n
LJ
n
u
n
u
n
u
n
u
n
u
,.,
Administration.
Section 2.
u
(a)
(bl
(c)
Law Enforcement Notice to Other Authorities. Law enforcement authorities that identifY
conditions associated with a clandestine drug lab site or chemical dump site that places
neighbors, visiting public, or present and future occupants of the dwelling at risk for
exposure to harmful contaminants and other associated conditions, must promptly notifY
the appropriate municipal, child protection, and public health authorities of the property
location, property owner ifknown, and conditions found.
n
LJ
n
u
n
Declaration of Property as a Public Health Nuisance. If law enforcement determines the
existence of a clandestine drug lab site or chemical dump site, the property shall be
declared a public health nuisance.
~
n
LJ
Notice of Public Health Nuisance to Concerned Parties. Upon notification by law
enforcement authorities, the City Building Official shall promptly issue a Declaration of
Public Health Notice for the affected property and post a copy of the Declaration at the
probable entrance to the dwelling or property. The Building Official shall also notifY the
owner of the property by mail and notifY the following parties:
,.,
u
n
LJ
1.
2.
3.
Occupants of the property;
Neighbors at probable risk;
The Anoka County Sheriff's Office; and
u
n
n
LJ
-2-
n
LJ
.,
,...,
u
,.,
u
n
u
~
u
n
u
n
u
n
u
,.,
u
,.,
u
n
u
,...,
u
,...,
LJ
n
L.J
,.,
u
,...,
u
n
u
n
LJ
~
L.J
,...,
u
(d)
(e)
(f)
4.
Other state and local authorities, such as MPCA and MDH, which are known to
have public and environmental protection responsibilities that are applicable to the
situation.
Property Owner's Responsibility to Act. The Building Official shall also issue an order to
the owner to abate the public health nuisance, including the following:
1.
Immediately vacate those portions of the property, including building and structure
interiors, which may place the occupants or visitors at risk. No person shall reside
in or occupy any premises or property until such time as the building official
determines said property is safe for human occupancy.
2.
Promptly contract with appropriate environmental testing and cleaning firms to
conduct an on-site assessment, complete clean-up and remediation testing and
follow-up testing, and determine that the property risks are sufficiently reduced to
allow safe human occupancy of the dwelling. The property owner shall notifY the
City of actions taken and reach an agreement with the City on the clean-up
schedule. The City shall consider practical limitations and the availability of
contractors in approving the schedule for clean-up.
3.
Provide written documentation of the clean-up process, including a signed, written
statement that the property is safe for human occupancy and that the clean-up was
conducted in accordance with the Minnesota Department of Health guidelines.
Property Owner's Responsibility for Costs. The property owner shall be responsible for
all costs of vacation or clean-up of the site, including contractor's fees and public costs for
services that were performed in association with a clandestine drug lab site or chemical
dump site clean-up. The Building Official shall prepare and provide to the property owner
a Statement of itemized Public Costs which shall be due and payable upon receipt. Public
costs may include, but are not limited to:
1.
2.
3.
4.
5.
6.
7.
8.
Posting of the site;
Notification of affected parties;
Expenses related to the recovery of costs, including the assessment process;
Laboratory fees;
Clean-up services;
Administrative fees;
Emergency response costs; and
Other associated costs.
Recovery of Public Costs.
1.
If, after service of notification of the Declaration of Public Health Nuisance, the
property owner fails to arrange appropriate assessment and clean-up, the City
-3-
"
The owner of any property issued a Declaration of Public Health Notice or Statement of Public
Costs may request review of the Declaration or of the Statement before the City Council. Said
request shall be in a writing file with the City Clerk. The request shall be placed on the next
available City Council Agenda. Upon review, the City Council may either affirm, modifY or
cancel the Declaration or Statement.
(g)
Section 3.
Section 4.
n
LJ
n
Building Official is authorized to proceed in a prompt manner to initiate the on-site
assessment and clean-up.
LJ
n
2.
Ifthe City is unable to locate the property owner within ten (10) days of the
Declaration of Public Health Nuisance, the City is authorized to proceed in a
prompt manner to initiate the on-site assessment and clean-up.
u
n
u
3.
The City may abate the nuisance by removing the hazardous structure or building,
or otherwise, according to Minnesota Statutes Chapter 463.
u
n
4.
If the City abates the public health nuisance, or otherwise incurs public costs, in
addition to any other legal remedy, the City shall be entitled to recover all public
costs. The City may recover costs by civil action against the person or persons
who own the property or by assessing such costs as a special tax against the
property in the manner as taxes and special assessments are certified and collected
pursuant to M.S. ~429.101.
n
,.,
u
n
LJ
Authority to Modify or Remove Declaration of Public Health Nuisance.
LJ
n
1.
The Building Official is authorized to modify the Declaration conditions or remove
the Declaration of Public Health Nuisance.
LJ
,.,
2.
Such modifications or removal of the Declarations shall only occur after
documentation from a qualified environmental or cleaning firm stating that the
health and safety risks, including those to neighbors and potential dwelling
occupants, are sufficiently abated or corrected to allow safe occupancy of the
dwelling.
u
u
n
n
City Council Review.
u
n
LJ
n
LJ
Violations and Penalties.
,.,
LJ
Any person violating any provisions of this Article is guilty of a misdemeanor and upon conviction
shall be subject to the penalties set forth in M.S. ~609.02, Subd. 3.
.,
n
LJ
n
u
n
LJ
-4- n
u
n
u
,...,
u
,.,
u
,...,
u
,.,
u
,...,
u
n
u
,.,
L.J
n
u
,.,
u
n
u
,..,
U
,...,
U
n
u
,...,
LJ
,.,
u
n
U
,.,
L.J
,..,
U
Adopted by the City Council of the City of Andover on this _ day of
ATTEST:
CITY OF ANDOVER
,2002.
Victoria Volk, City Clerk
Michael R. Gamache, Mayor
.,
-5-
n
u
68 N SUNDAY, APRIL 14, 2002
LOCAL NEWS
n
u
n
SUBURBS
COTTAGE GROVE
u + Meth lab busts leave behind hazardous homes
,...,
u
Decontaminating private property a problem
Health Department is now trying to address
n
u
BY AMY BECKER
Pioneer Press
n
Anyone who wants to rehab
this abandoned rambler in Cot-
tage Grove had better wear a
plastic suit, goggles and a mask.
, 'Owner Dennis Sweningson
was convicted of cooking
methamphetamine there last
year. Before he went to prison,
he turned the home into a haz.
qrdous waste site.
'Every surface of the house,
including the ductwork, carnes
traces of dangerous chemicals
tjSed to make meth, Washington
,COunty officials found. The
drapes, rugs and vinyl floor all
must be discarded. You can keep
the tub, but the plastic walls,
around it have to be pitched.
Before anyone can live there,
officials say, the woodwork,
stairs, cabinets and trim will all
have to be decontaminated with
methanol, washed and then
resealed. Spilled or dumped
diesel fuel ruined some soil in
the backyard. More than 16
square feet of yard will have to
be, excavated to remove and
replace affected soil.,
"It's chemical soup," said
Lowell Johnson, senior program
manager for Washington Coun-
ty's Department of Public
Health and Environment
, ,The problem goes far beyond
a single home.
Minnesota authorities found
236 labs in Minnesota last year
and 76 so far this year, accord-
ing to the U.S. Drug Enforce-
ment Agency. Police and others
m;1ke arrests and dismantle
the labs, but they aren't
u
n
u
n
u
n
u
n
u
~
u
n
u
n
u
n
u
n
u
n
u
n
responsible for the intensive
cleaning of hazardous wastes
left on walls, ductwork and car-
pet. Almost nobody is. Few
agencies have the legal ability
to require lab cleanups on pri-
vate property.
Now the Minnesota Health
Department is trying to change
that
In the next several weeks,
the department will ask every
Minnesota county and Indian
reservation to develop local
rules to clean clandestine labs.
They'll have some role models:
Olmsted County and the cities
of Anoka and Oakdale already
define labs as public health nui.
sances and govern their
cleanup. .
Partly because of the Swen-
ingson home, Washington
County narcotics, public health
and legal experts are already
drafting an ordinance. The
problems and the importance of
managing that blue-and-white
rambler in Cottage Grove have
implications statewide.
"There are so many resi-
dences out there that have been
cooked in but not cleaned," said
Deborah Durkin, an environ-
mental scientist with the state
health department The anec-
dotes are shocking: a homeown.
er burned during a plumbing
project because acid had been
poured down the toilet a year
earlier; children burned from
brushing against an interior
wall or falling off bicycles onto
contaminated soil.
So why not pursue statewide
legislation? Durkin, who is ask-
ing counties to develop their
own rules, said experts thought
it would take about three years
to pass an unpopular law giving
the state broader approval to
interfere in private homes. And
the state lacks resources to
oversee such projects. Durkin
and another expert said agen-
cies scramble to pay for basics
such as gloves, boots, respira-
tors and filters.
Counties can act faster and
respond to local concerns effec.
tively, she said.
If someone nms a clandestine
drug lab in a licensed facility, such
as a hotel room, apartment or
manufactured home, the licenses
Police and others make
arrests and dismantle
the labs, but they
aren't responsible for
the intensive cleaning
of hazardous wastes
left on walls, ductwork
and carpet. Almost
nobody is.
provide legal leverage. A private
home is harder to oversee.
Washington County's pro-
posed ordinance will be modeled
on Olmsted County's, which
declares private labs a public
health nuisance and orders them
cleaned. It also says the property
holder is responsible for cleanup
before the home can be lived in,
said Rich Peter, with Olmsted
County public health. If the prop-
erty holder can't or won't clean
it, the county arranges for it to
be cleaned and assesses the
property.
The Washington County
public health department made
recommendations but likely
won't declare Sweningson's
home a public health nuisance,
said Johnson. TCF Bank, which
services Sweningson's loan, is
voluntarily cleaning it, said
Jason Korstange, TCF
spokesman. TCF is expected to
foreclose on behalf of Ginnie
Mae, and either that agency or
Housing and Urban Develop-
ment likely will be billed for the
cleanup, he added.
The cleanup can't happen
fast enough to suit the people In
Sweningson's neighborhood.
One neighbor who asked not to
be identified said he is worned
about the impact on neighbor-
hood children and a nearby
park.
"There are kids running
around in that neighborhood
and there are a lot of pets. It's
not safe for them," he said. Peo-
ple who make meth "are endan-
gering the whole community."
Paul Stevens, a special agent
with the state Bureau of Crimi-
nal Apprehension who conducts
narcotics training, agreed. The
hazardous waste doesn't just
stay in the home. It gets
dumped down sinks and into
yards.
, "If people knew what was
showing up in water, they'd be
screaming. These man-made
chemicals do not break down,"
he said,
Amy Becker, who covers
Washington County, can be
reached at abecker@pioneer
press. com or (651) 228,5465.
u
n
u
n
u
"
,.,
LJ
,..,
u
7. CONSIDER TRANSFERRING LOCAL BOARD OF REVIEW DUTIES TO
ANOKA COUNTY
,.,
u
n
The town board of any town or the governing body of any home rule charter or statutory
city may transfer its powers and duties under Minnesota Statute 274.01, Subdivision 1 to
the county board, and no longer perform the function of a local board. Before the town
board or the governing body of a city transfers the powers and duties to the county board,
the town board or city's governing body shall give public notice of the meeting at which
the proposal for transfer is to be considered. A transfer of duties must be communicated
to the county assessor, in writing, before December 1 of any year to be effective for the
following year's assessment. This transfer of duties to the county may either be
permanent or for a specified number of years, provided that the transfer cannot be for less
than three years. The option to transfer duties is only available to a town or city whose
assessment is done by the county.
n
u
,.,
u
u
n
u
CONSIDER AND DISCUSS:
n
u
What are the advantages and disadvantages of transferring local board of review duties to
the County?
n
u
What current role does the Council serve in the local board of review?
,..,
Would residents see diminished levels of service or access to the Council?
LJ
n
How have other cities addressed this issue and are they satisfied with the transfer to the
County?
LJ
n
Does Council wish to consider transferring local board of review duties to Anoka
County?
u
What length of time should this transfer be (permanent/temporary)?
,..,
u
When does Council wish to transfer the duties?
,.,
u
Other Comments/Issues:
n
u
n
u
n
u
,..,
Ll
,..,
u
.,
,.,
u
,.,
u
,.,
u
,.,
u
,...,
u
n
u
..,
u
.'.- ....,.
,:" . --<".,..,~
.', -.,'- -',
,',"e'","",.,""<"
.. ....,.-;,.,...,..,.
, --"'.' "',--.-
c,', ',..-....":: .......-.,
.. '.;
COUNTY OF ANOKA
Office of the County Assessor
Government Center
2100 3rd Avenue, Anoka, Minnesota 55303-2281
~.323-5475 Fax: 1~-323-5421
May 7, 2001
Ken Orttel
Council Member
City of Andover
1685 Crosstown Blvd NW
Andover MN 55304
,.,
u Re: Transferring Local Board of Review Duties to County
u
n Dear Ken:
&\
\)/J
's.
\jtJ'.J'
n\\
u
n
u
n
u
..,
u
r-,
LJ
,.,
u
n
u
n
u
n
u
,.,
u
I'm writing in follow-up to our conversation following the Andover Board of Review
regarding transferring local board duties to the county. This is allowable under
Minnesota Statute. I've enclosed S 274.01, Subdivision. 3, which addresses this issue.
I hope you find this information helpful. Should you have any questions or want further
clarification of this option, the best person to speak to is our County Assessor, Janene
Hebert. Her phone number is 763-323-5499.
Sincerely,
~~ O~Ll
Mary Boyle
Anoka County Assessor's Office
Affirmative Action / Equal Opportunity Employer
n
u
n
Minnesota Statutes 2000, Table of Chapters
u
Table of contents for Chapter 274
n
u
274.01 Board ofreview.
n
LJ
Subdivision 1. Ordinary board; meetings, deadlines,
grievances. (a) The town board of a town, or the councilor
other governing body of a city, is the board of review except
(1) in cities whose charters provide for a board of equalization
or (2) in any city or town that has transferred its local board
of review power and duties to the county board as provided in
subdivision 3. The county assessor shall fix a day and time
when the board or the board of equalization shall meet in the
assessment districts ofthe county. On or before February 15 of
each year the assessor shall give written notice of the time to
the city or town clerk. Notwithstanding the provisions of any
charter to the contrary, the meetings must be held between April
1 and May 31 each year. The clerk shall give published and
posted notice ofthe meeting at least ten days before the date
of the meeting.
n
u
n
LJ
n
u
n
u
n
LJ
,.,
If in any county, at least 25 percent of the total net tax
capacity of a city or town is noncommercial seasonal residential
recreational property classified under section 273.13,
subdivision 25, the county must hold two countywide
informational meetings on Saturdays. The meetings will allow
noncommercial seasonal residential recreational taxpayers to
discuss their property valuation with the appropriate assessment
staff. These Saturday informational meetings must be scheduled
to allow the owner of the noncommercial seasonal residential
recreational property the opportunity to attend one of the
meetings prior to the scheduled board of review for their city
or town. The Saturday meeting dates must be contained on the
notice of valuation ofreal property under section 273.121.
LJ
,.,
u
n
LJ
n
u
,-,
u
The board shall meet at the office of the clerk to review
the assessment and classification of property in the town or
city. No changes in valuation or classification which are
intended to correct errors in judgment by the county assessor
may be made by the county assessor after the board of review has
adjourned in those cities or towns that hold a local board of
review; however, corrections of errors that are merely clerical
in nature or changes that extend homestead treatment to property
are permitted after adjournment until the tax extension date for
,...,
u
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
u
,.,
u
n
u
n
LJ
,.,
u
,.,
LJ
,.,
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
,.,
u
,.,
u
n
u
that assessment year. The changes must be fully documented and
maintained in the assessor's office and must be available for
review by any person. A copy of the changes made during this
period in those cities or towns that hold a local board of
review must be sent to the county board no later than December
31 of the assessment year.
(b) The board shall determine whether the taxable property
in the town or city has been properly placed on the list and
properly valued by the assessor. If real or personal property
has been omitted, the board shall place it on the list with its
market value, and correct the assessment so that each tract or
lot of real property, and each article, parcel, or class of
personal property, is entered on the assessment list at its
market value. No assessment ofthe property of any person may
be raised unless the person has been duly notified of the intent
of the board to do so. On application of any person feeling
aggrieved, the board shall review the assessment or
classification, or both, and correct it as appears just. The
board may not make an individual market value adjustment or
classification change that would benefit the property in cases
where the owner or other person having control over the property
will not permit the assessor to inspect the property and the
interior of any buildings or structures.
(c) A local board of review may reduce assessments upon
petition of the taxpayer but the total reductions must not
reduce the aggregate assessment made by the county assessor by
more than one percent. If the total reductions would lower the
aggregate assessments made by the county assessor by more than
one percent, none of the adjustments may be made. The assessor
shall correct any clerical errors or double assessments
discovered by the board of review without regard to the one
percent limitation.
(d) A majority of the members may act at the meeting, and
adjourn from day to day until they finish hearing the cases
presented. The assessor shall attend, with the assessment books
and papers, and take part in the proceedings, but must not
vote. The county assessor, or an assistant delegated by the
county assessor shall attend the meetings. The board shall list
separately, on a form appended to the assessment book, all
omitted property added to the list by the board and all items of
property increased or decreased, with the market value of each
item of property, added or changed by the board, placed opposite
the item. The county assessor shall enter all changes made by
.,
the board in the assessment book.
(e) Except as provided in subdivision 3, if a person fails
to appear in person, by counsel, or by written communication
before the board after being duly notified ofthe board's intent
to raise the assessment of the property, or if a person feeling
aggrieved by an assessment or classification fails to apply for
a review of the assessment or classification, the person may not
appear before the county board of equalization for a review of
the assessment or classification. This paragraph does not apply
if an assessment was made after the board meeting, as provided
in section 273.01, or ifthe person can establish not having
received notice of market value at least five days before the
local board of review meeting.
(f) The board of review or the board of equalization must
complete its work and adjourn within 20 days from the time of
convening stated in the notice of the clerk, unless a longer
period is approved by the commissioner of revenue. No action
taken after that date is valid. AllComplaints about an
assessment or classification made after the meeting of the board
must be heard and determined by the county board of
equalization. A nonresident may, at any time, before the
meeting of the board of review file written objections to an
assessment or classification with the county assessor. The
objections must be presented to the board of review at its
meeting by the county assessor for its consideration.
Subd. 2. Special board; duties delegated. The
governing body of a city, including a city whose charter
provides for a board of equalization, may appoint a special
board of review. The city may delegate to the special board of
review all of the powers and duties in subdivision 1. The
special board of review shall serve at the direction and
discretion of the appointing body, subject to the restrictions
imposed by law. The appointing body shall determine the number
of members of the board, the compensation and expenses to be
paid, and the term of office of each member. At least one
member of the special board of review must be an appraiser,
realtor, or other person familiar with property valuations in
the assessment district.
Subd. 3. Local board duties transferred to county.
The town board of any town or the governing body of any home
rule charter or statutory city may transfer its powers and
duties under subdivision I to the county board, and no longer
n
u
,.,
lJ
,.,
u
n
LJ
..,
u
n
LJ
,.,
LJ
n
u
-It
u
n
u
n
LJ
,...,
u
,.,
u
n
u
n
u
n
u
,.,
u
n
u
n
u
perform the function of a local board. Before the town board or
the governing body of a city transfers the powers and duties to
the county board, the town board or city's governing body shall
give public notice of the meeting at which the proposal for
transfer is to be considered, The public notice shall follow
the procedure contained in section 13D.04, subdivision 2. A
transfer of duties as permitted under this subdivision must be
communicated to the county assessor, in writing, before December
1 of any year to be effective for the following year's
assessment. This transfer of duties to the county may either be
permanent or for a specified number of years, provided that the
transfer cannot be for less than three years. Its length must
be stated in writing. A town or city may renew its option to
transfer. The option to transfer duties under this subdivision
is only available to a town or city whose assessment is done by
the county.
HIST: (2034) RL s 847; 1941 c 402 s 1; 1945 c 402 s 1; 1949 c
543 s 1; Ex1967 c 32 art 8 s 3; 1971 c 434 s 3; 1971 c 564 s 6;
1973 c 123 art 5 s 7; 1973 c 150 s 1; 1973 c 582 s 3; 1975 c 339
s 5; 1977 c 434 s 11; 1986 c 444; 1987 c 229 art 4 s 1; 1987 c
268 art 7 s 37; 1988 c 719 art 7 s 8; 1990 c 480 art 7 s 14;
1995 c 264 art 3 s 13; 1997 c 231 art 2 s 23; 1998 c 254 art 1 s
77; 1999 c 243 art 5 s 25
Copyright 2000 by the Office of Revisor of Statutes, State of Minnesota.
"
n
u
n
LJ
Cities that have transferred
their Board of Review duties to the County
,.,
u
LJ
Dakota
n
u
n
u
n
LJ
,.,
u
,.,
u
,.,
n
u
,.,
LJ
,.,
,.,.,,"
u
n
LJ
n
u
n
u
n
u
,.,
u
,.,
LJ
n
u
,...,
u
,...,
u
,..,
u
,.,
LJ
,..,
LJ
,.,
LJ
,.,
LJ
n
Ll
n
LJ
,.,
LJ
,.,
U
,...,
U
r'1
U
n
LJ
,..,
U
,.,
LJ
,.,
LJ
,...,
Ll
n
U
.
8. CONSIDER THE CREATION OF A STORM WATER UTILITY FUND AND
RELATED USER FEES TO FINANCE MAINTENANCE OPERATIONS
As the City continues to grow, the amount of storm water being produced continues to
build, making it harder for the City to manage the flow. City Council is asked to consider
the need/demand for a storm water utility system.
A storm drainage utility is similar to the familiar sanitary sewer utility. The fee is based
on the amount of water that is discharged into the system. For instance, a parking lot
creates more storm water runoff than a grass area the same size so it would pay a higher
rate. In this way the citizens of Andover will pay for the management of storm water in
proportion to the amount of water they "contribute" and not on the value of their
property.
Several of the surrounding communities have or are working towards installing such
systems. (Attached please find a copy of the article from the Coon Rapids Newsletter, a
staff report and survey)
CONSIDER AND DISCUSS:
Does Council wish to consider the installation of a storm water utility fund?
What should be the schedule for implementation?
How will the storm water utility fees be spent?
What will the residents' share of the costs be?
Other Comments/Issues:
n
u
n
u
,.,
u
,.,
u
n
u
,.,
L.J
n
LJ
n
L.J
n
u
n
LJ
,.,
u
n
LJ
n
u
,.,
L.J
n
u
n
u
,.,
u
n
u
n
u
CITY CONSIDERING NEW STORM DRAINAGE UTILITY
Coon Rapids is considering using a new technique to pay for the cost of managing storm water runoff
_ a Storm Drainage Utility. The City would like to introduce residents and businesses to this new
utility and hopefully provide information to answer some questions you may have.
Why do we have a storm drainage system?
Before people settled in Coon Rapids the natural state of the land was rolling prairie covered with
grass and trees, When it rained the water soaked into the ground or flowed naturally to creeks and
rivers. When people came to Coon Rapids they built homes, stores, offices, churches, and paved the
land with streets, parking lots and driveways, Now when it rains the ground cannot absorb the water
as easily and more water flows off, As development of the land continued it became increasingly
important to control the storm water. Storm drainage facilities had to be built, maintained, and
renewed in order to:
.
Protect people
Protect property
Reduce insurance risks
Improve property values
Enhance the environment
provide for safe traffic flow
.
.
.
To control storm water and receive these benefits there is a significant cost. The proposed storm
drainage utility will spread those costs to those who "create" the storm water runoff,
What is a storm drainage utility?
A storm drainage utility is similar to the familiar sanitary sewer utility, The fee is based on the
amount of water that is discharged into the system, For instance, a parking lot creates more storm
water runoff than a grass area the same size so it would pay a higher rate, Similarly, a large parcel
creates more runoff than a small parcel so it too pays a higher rate. In this way the citizens of Coon
Rapids will pay for the management of storm water in proportion to the amount of water they
"contribute" and not on the value of their property.
Why is the utility needed?
Recent State and Federal legislation now requires Coon Rapids to take much greater and more costly
actions to' protect water quality in our community than ever before. These actions will include
preparing a new storm water master plan and working with two existing water management
organizations and one Watershed District to implement the plan, Also Federal legislation noW
requires the City to complete a comprehensive storm water permitting process called the "National
Pollution Discharge Elimination System Permit" (NPDES). The purpose of both of these Federal
and State mandates is to better manage storm water and identify and correct local problems.
.,
,.,
u
Today stann water costs are paid for using general fund tax money-dollars taxes. These new costs,
when combined with the over $230,000 Coon Rapids now spends for on going storm drainage
maintenance each year, represent a major expenditure of tax money. Also the storm water
infrastructure in Coon Rapids is aging and we now need significantly higher expenditures to provide
adequate stonn water system maintenance, Coon Rapids must fmd a way to meet these rising costs
in fair and equitable manner, without adding additional burden to property taxes,
n
u
n
u
n
The City is interested in proceeding to implement the stonn water utility for several reasons including:
u
n
1.
To fund presently unfunded or underfunded activities to protect surface and ground water
resources including:
u
,.,
.
Federally mandated NPDES permitting activities
LJ
.
State mandated Storm Water Master Plan activities
n
u
.
Public education programs to increase citizen awareness
n
Pond and lake water quality monitoring through City and Watershed Management
Organization/Watershed District efforts
LJ
.
n
Erosion control projects including inspection of public and private development
u
.
Modification of existing ponds to provide better control for water quality and quantity
n
u
.
. possible acquisition and enhancement of wetland area
n
To reduce competition for scarce general fund tax dollars in several areas including:
LJ
2,
n
.
Pond clean outs and sediment removal
LJ
,.,
.
Street sweeping
u
Catch-basin cleaning
n
To provide for operation and maintenance of existing environmental facilities for storm water
including:
LJ
3,
n
.
Cleaning and maintenance of storm water pipes
u
Renewal and replacement of storm sewer pipes, pond inlet and outlet structures, and
catch-basins.
n
LJ
.
.
Necessary capital projects for surface water quality improvements including chemical
treatment for weeds, planting programs to enhance vegetation around surface water
bodies and other similar programs.
n
LJ
n
u
n
u
,.,
u
What are the steps in the process for implementing the storm water utility?
,...., Steps in implementing a storm drainage utility include:
,.,
u
Gain consensus on implementation approach with City Council including:
u
1.
LJ
.
What activities would be funded
rl
...,
.
What would be the total funding level
u
What properties would be included or exempted
n
LJ
What would the rate per structure be
n
Discuss the concept with Civic groupS including the Chamber of Commerce, Rotary, etC.
B,gin bill;ng p"pamt;on, ;ndud;ng ""mbhng zon;og ""d \""d u" d," ,nd Mhng pm""
and compute actual rates,
Adv;" ,,;,,;n. ut;\;ty Mtom'" of ,un,;d",t;on by ;0'''' 0' att"hm,nt to u6\hy b;U,
P"p"" n"" ,01,,,,, d;,cu,,;ng n"d fo' th' pmgmm ,nd wndud ;nfono,t;on,,) m,,,;ng'.
u
2,
n
3.
u
n
4.
u
5.
n
u
6,
Prepare draft ordinance
Hold public hearing to consider adoption of ordinance
Provide advance notice of implementation date using expanded billing data base
,.,
7,
u
8.
n
u
9.
Implement storm water utility
,.,
Th, C;ty Coun,;\ h" ,u"""t1y hold a wo,k>hop m,d;ng to di""" th, ;t""" indudod;n It"" No
1.
u
n
U How will the storm water utility fees be spent?
~ Th, ut;!ity f", ",e pwpo,od to b, u"d to fund exi,6ng and expanded ,wm wal" adiviti". The
LJ pwpo"d expenwM' budg,t ;, ,hown " follow' ,,)ong w;th cu",nt funding fot ,"ono wal"
programs:
n
u
...,
u
n
u
"
u
.,
\)\;;;~B~~~~B:~f~~~i)9;ttllw~wi\+&~kiij6\1;\;
(<':'((i':';~~~'<"':':((:::":":(':"~~~~~~~"":'::(':":'::::':~~:~~~~~:::::")::rl'~~~~~::'\
FUNDING SOURCE FUNDING LEVEL
Storm Water Master Plan Not Funded 0 250,000
NPDES Activities Not Funded 0 190,000
Street Sweeping General Fund 110,000 1 10,000
(Property Taxes)
Catch Basin Repair General Fund 30,000 100,000
- (property Taxes)
Storm Sewer Repair General Fund 30,000 100,000
(Property Taxes)
Ditch Repair General Fund 50,000 100,000
(property Taxes)
Water Quality
Improvements Not Funded 0 100,000
Testing/Monitoring \ Not Funded \ r~
Wetland Administration/
Enhancements General Fund 10,000 50,000
(Property Taxes)
Public Education Not Funded 0 25,000
\ TOTAL : I 230,000 1,050,000
.,
n
u
n
u
n
LJ
r,
LJ
,.,
u
,.,
LJ
n
LJ
n
u
n
u
n
LJ
n
u
n
u
n
u
n
LJ
n
LJ
n
LJ
n
u
n
LJ
,.,
LJ
,
,
J
\"hat will my share of the costs be?
Th, City Council h" not yot "t "t" foe "mou, typ" of pwp,rti". At thi, tim' Council i,
con,id~ing , "t, "ructu'" th,t would ch"g' ,ingl' family 10" ",d dupl,," $\-$2 p~ month fa<
,h, ",onn wate' u'ility. commo<ci'l~ndu,,,ial pwperti" would b, ch"g,d $50-$70 p~ ac'" p~
qua"" A stOLm wate' d"inag' foo would b' indud,d on th' "me walo' ,nd "w~ bill yOU noW
",ooi" each qu,rt" Al,o ,h' foo would b, ",duood if you can d,mon,t"te that you, pwp,rt)' h"
on-,ilo stonn w,Io' faciliti" which implOV' w'w qu,lity wd ",duoo 0' compl,t"y "imioate "onn
water overflow.
Curr,ntly, avo< 50% of the City wid, co," of m,n,ging "onn w,'o< '"' ,,,,,,ived thwugh pwporty
tax" to ,ingl' family hom' own''', Undo<' ",ann d"in,g' utility th' ovo<,1l ,ingl' f,mily ,h,"' i,
",duood to ""out 25%. Th,t m''''' th, ,ingl' f,mily ,h,"e of the ",oem w,'o< coat i, cut io Mlfwith
"OLm ,,,to< utility. Mace inten"ly developcd pwp,rti" will ",um' '" in"e"ro ,h,,' of ,tonn
wale' cu'" du' to ,h, g,oato< of ron-off 'h'y ",at' Aho an "'ditional \ 0% oftotal 00," will now
be paid by tax exempt properties who usually pay no property taxes.
,
J
-.
J
--,
....J
--,
....J
--,
....J
--,
,J
What is the schedule for implementation?
Th' City of Coon Rapid, pI'", to hav' ,h, ,"ann w,te, utility impl,m,nt,d by thdall of 2002. In
2003 th' City will be ,cquiced to oomph" th, F ,d,,,lly i, m,ndated NPDES p,mutting activiti" "
tha' ext" funding fOL ,hi, item will b, noc'''''Y' Aho th' City i, continuing with i" ,troct
imptO"m'" pmg"m In oonjunction with thi, ,cti,;ty w, hop' '0 expand th' on-going ",onn waW
,,,ainle,,nce pmg"m induding "toh-b",in d"nins and ",pai, and d,"'-ou' of "onn wato< holdins
ponds,
What do I do if I want more information?
Th, City Council plan, '0 hold infonnational m,oting' on th, pwpo,ro utility in M"ch ",d April
You '" invi'ro '0 att,nd Addition,l inform'tion "'s"ding th, inform"ional m,oting' will b'
"ailablo AI'o if you h'" qu,,'ion, ,bout th' u,ility, pI"" ",II th' Public W 0'" D"P",m"t "
763-767-6458.
--,
..J
--,
..J
..,
..J
..,
..J
..,
u
r-,
LJ
"
u
....,
LJ
....,
u
n
u
r,
LJ
.,
..,
u
~
~<r COON Rnp/Of
~ MINNESOTA
rl~ --
Cill' of Coon Rol ids.
~ 111~:> R\lbLn~llll 6rJ\'("
("oon R..trldl'. MN 5:'>4:n-:\761
J:II 17o'I7>;-,"SO' FAX 176'17h7,0-I41
.~ WWW.C"I.c(.\l.m-r...pld!..nm.us
TO:
Jerry Splinter, City Manager
..,
..,
FROM:
Steve Gatlin, Director of Public Works
LJ
SUBJECT:
Implementation of Storm
Water Utility
..,
Ll
DATE:
December 7, 2001
"
Li
..,
u
Several Councilmembers have been receiving questions and comments from the business community
regarding the City's proposed storm water utility. Most of these comments have been negative and
appear to have been initiated by the North Suburban Chamber. You asked that I provide information
regarding the utility including proposed rates so that Councilmembers might be able to better answer
questions they may receive.
u
n
"
u
First for background I feel it is appropriate to provide infom1ation as to why staff recommends that
a stan11 water utility should be implemented. There are a number of reasons why I recommend we
proceed with a storm water utility. Reasons include:
..,
~
-,
I.
Fund presently unfunded or under funded activities to protect the City's surface and ground
\\-ater resources. These would include:
u
..,
.
Federally mandated NPDES pem1itting activities
LJ
Storm water master planning
..,
-.J
.
Public education programs
n
Pond and lake water quality monitoring through City and WMO/Watershed District
efforts
u
n
.
Erosion control projects including inspection of public and private development or
enforcement for ordinances
u
.
Modification of existing ponds to provide better control for water quality and
quantity
n
u
n
.
Possible acquisition and enhancement of wetlands
u
n
2.
Expand or safe guard existing threatened environmental programs which may be lost due to
competition for scarce general fund tax dollars. These activities would include:
u
n
~
n
~
"
.Ierry Splinter
Dccember 7, 2001
Page 2
.
Pond clean outs and sediment removal
.
Street sweeping
.
Catch-basin cleaning
~
-' .
Provide for operation and maintenance of existing environmental facilities for storm water
including:
.
Cleaning and maintenance of storm water pipes
.
Renewal and replacement of storn1 sewer pipes, pond inlet and outlet structures, and
catch-basins.
.
Necessary capital projects for surface water quality improvements including chemical
treatment for weeds, planting programs to enhance vegetation around surface water
bodies and other similar programs.
Steps in the implementation process for the storm water utility would include the following:
1.
Gain consensus on approach with City Council including:
. What activities would be funded
.
What would be the total funding level
.
What properties would be included or exempted
.
What would the rate per structure be
2.
Discuss the concept with Civic groups including the Chamber of Commerce, Rotary, etc.
~
-'.
Begin billing preparations including assembling zoning and land use data and billing process
and compute actual rates.
4.
Advise existing utility customers of consideration by insert or attachment to utility bills
5.
Prepare news releases discussing need for the program and conduct informational meetings.
6. Prepare draft ordinance
"
LJ
n
LJ
n
LJ
n
u
n
u
n
u
n
LJ
n
LJ
n
LJ
n
LJ
r"
LJ
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
u
...,
u
...,
u
...,
u
,...,
Li
"
LJ
..,
L...J
..,
u
...,
u
"
Li
..,
u
-,
u
,...,
, .
~
,...,
Li
n
u
n
u
,...,
u
,.,
u
,...,
u
,...,
u
.Terry Splinter
December 7, 2001
Page 3
7.
Hold public hearing to consider adoption of ordinance
8.
Provide advance notice of implementation date using expanded billing data base
9. Implement storm water utility
The first major tasks for the City Council to consider would be what activities would be funded and
what would be the total funding level. For discussion purposes I have prepared a preliminary
proposed storm utility expenditure budget. In this budget I have listed various items proposed which
would be funded by the storm water utility. Many of the items are new items or activities. Some
are expansions of existing services or enhanced activities to provide appropriate levels of service.
In the budget I have listed current funding sources and funding levels for those items which are done
currently. As can be seen from this budget analysis, as a minimum the City's general fund budget
could be reduced by approximately $230,000 to reflect moving activities currently funded from the
general fund to the storm utility.
The next major step after detem1ination of activities to be funded and funding levels, proposed storm
utility rates should be set. I have completed a preliminary analysis of possible rates using existing
land use data from our GIS data base. This proposed rate stru~ture would generate an adequate
annual revenue to fund the storm utility expenditure budget.
PROPOSED STORM UTILITY REVENUE BUDGET
LDR2 16,130 lots $3.00 per quarter $ 193,560
LDR 1
HDR 389 acres $50.00 per acre $ 77,800
MDR 689 acres $30.00 per acre $ 82,680
Mobil Homes 71 acres $50.00 per acre $ 14,200
Commercial/Industrial 2,939 acres $60.00 per acre $ 705,360
Conservation/Open Space 2,045 acres $ .50 per acre $ 4,090
Total Revenue $1,077,690
For this proposed storm utility rate structure, most of the utility fees (65%) would be borne by
commercial/industrial property. Single family residential would make up appropriately 18% of the
revenue base. Other residential categories would make up 16%. The remaining 1 % would come
from conservation and open space properties.
"
Jerry Splinter
December 7, 2001
Page 4
These rates are simply a proposed alternatives which may be considered. I would note that our
analysis indicates that the metropolitan average for communities having storm utilities for single
family residential is approximately $6.00 per quarter for 2001. This is double the proposed
residential rate in our preliminary analysis. Council may wish to consider increasing the residential
rate. This would have the impact of lowering the commercial/industrial rate proportionally. An
alternate rate structure using the higher residential rate yielding a similar amount of revenue would
be:
LDR2 16,130 lots $6.00 per quarter $ 387,120
LDR I
HDR 389 acres $40.00 per acre $ 62,240
MDR 689 acres $20.00 per acre $ 55,120
Mobil Homes 71 acres $40.00 per acre $ 11,3 60
Co mmercialll nd ustrial 2,939 acres $50.00 per acre $ 587,800
Conservation/Open Space 2,045 acres $ .50 per acre $ 4,090
To/al Re\'e/lue $1,107,730
This alternate rate structure would reduce the impact to commercial/industrial properties. The rates
for commercial/industrial properties are lumped together for analysis purposes. The actual ordinance
implementing a storm utility would refine actual rates. In most municipalities the rate for
commercial property is considerably higher than industrial property. The $50 per acre figure used
is a weighted average. Typically commercial property rates would range in the $80 to $100 per acre
per quarter while industrial rates would be something in the range of $20-$40 per acre.
Hopefully this information is useful in answering some of the questions currently raised by the
Chamber of Commerce and interested businesses. Council should consider implementation to storm
utility as soon as possible. Expenditures will be necessary in 2003 for the implementation of the
NPDES national permitting process required by federal EP A. Without the implementation of a
storm utility this federally mandated program would not have a fundin rce.
SG:pl
Attachment
,.,
LJ
n
u
n
LJ
n
u
n
u
n
LJ
n
LJ
n
LJ
......
LJ
n
LJ
,...,
LJ
n
u
~
u
n
LJ
n
LJ
n
u
n
u
n
LJ
n
LJ
., ,
u
.,
L...J
.,
LJ
.,
L...J
,.,
L.J
,..,
--J
"
u
.,
u
,
u
.,
U
..
u
n
Li
n
L...J
n
L.J
,...,
LJ
n
u
,.,
LJ
,.,
LJ
n
LJ
','- ,..........',......--.."
. ,.,...-.,.,......-.'.....,......-,.
PROPOSED STORM UTILITY EXPENDlTUREBUDGET ,
,',,>
ITEM CURRENT CURRENT INCREASE
FUNDING SOURCE FUNDING LEVEL
Storm Water Master Plan Not Funded 0 250,000
NPDES Activities Not Funded 0 190,000
Street Sweeping General Fund (501) 110,000 110,000
Catch Basin Repair General Fund (504) 30,000 100,000
Storm Sewer Repair General Fund (597) 30,000 100,000
Ditch Repair General Fund (504) 50,000 100,000
Water Quality
Improvements Not Funded 0 100,000
Testing/Monitoring Not Funded 0 25,000
Wetland Administration/
Enhancements General Fund (504) 10,000 50,000
Public Education Not Funded 0 25,000
TOTAL 230,000 ' 1,050,000
"
n
EXHIBIT 1
L.J
n
Storm Sewer Residential Charges for 2002
LJ
n
REF/qtr
Residential/quarter
LJ
Anoka N/A
Apple Valley 11.94
Blaine N/A
Bloomington 31.29 1/3 REF - 10.43
Brooklyn Center 46.00 1/4 REF = 11.50
Brooklyn Park N/A
Burnsville 12.60
Cottage Grove 5.00
Crystal 6.03
Eagan 6.57
Eden Prairie 3.00
Edina 5.00
Fridley 8.73/acre 1/3 REF - 2.91
Golden Valley 36.00 , 1/3 REF - 12.00
Hopkins 36.00 1/3 REF - 12.00
Hutchinson , 5.25
Inver Grove Heights N/A
Lakeville , 4.75
Maple Grove N/A
Maplewood N/A
Minnetonka N/A
Mounds View 3.99
New Brighton 4.85
New Hope 10.95
Oakdale N/A
Plymouth 9.75
Richfield 44.00 1/5 REF = 8.80
Robbinsdale 40.20 .15 REF = 6.06,
Roseville 4.38
Shoreview 9.16
S1. Louis Park 30.00 1/5 REF = 6.00
White Bear Lake , N/A
Woodbury 9.00
n
LJ
n
u
n
G
n
LJ
n
LJ
,..,
LJ
n
LJ
n
u
n
LJ
n
u
n
LJ
n
u
n
u
n
u
n
u
When surveying these cities, a number of the cities that presently do not bill are considering it in the future.
n
u
.,
...,
LJ
...,
....J
9. CONSIDER MODIFYING SPECIAL ASSESSMENT POLICIES
...,
Council is asked to review the Special Assessment Manual to determine if the current
manual meets the needs of the City.
LJ
...,
-,
The current policy has been in place for many, many years and has not been revised since
it was first put together. Council is asked to review the entire document and determine
what areas should be revised/updated.
L.J
LJ
CONSIDER AND DISCUSS:
-,
...J
1. Does Council wish to review/update the current policies?
-,
2. What areas does Council wish to revise?
LJ
...,
3. Are there items that the City is not currently charging for that may need to be
included into the policy?
L.J
4. What infrastructure components and reconstruction activities are currently not
covered by the existing policy?
...,
LJ
...,
Other Comments/Issues:
LJ
-,
u
"
u
..,
u
n
u
n
u
n
LJ
,...,
u
"
u
,.,
u
"
LJ
n
u
n
u
..,
u
..,
u
,...,
U
n
u
,.,
u
..,
u
'!"""1
LJ
..,
u
n
u
n
,-.J
,.,
u
n
U
n
u
..,
u
n
U
,.,
u
"
ASSESSMENT
MA N'UA L
POL I C I E 5 -and PRO C E bUR E
GUIDE
THE LA W:
M.s.A. 429.061
'l'he ..cost of any improvement, 'or any part thereof
may be assessed upon property benefitted by the
improvement, based upon the benefits received.
.,
'.
LAw OffiCES OF
William G. Hawkins and Associates
WILLIAM G. HAWKINS
BARRY A. SULLIVAN
Legal Assistants
MARY K. KOZLAK
RITA A. DANINGER
Sum: 101
299 CooN RAPIDs BLVD.
, CooN RAPIDs,.MiNNEsorA 55433
PHONE (612) 784-2998
June 27, 1994
Mr. Todd Haas
Andover City Hall
1685 Crosstown Blvd.
Andover, MN 55304
nECEIV.ED
JUN 28 1994
CITY OF ;-;/"ur....\/1=- .
J,_K
Re: Imp rovement Project Procedures
Dear Mr. Haas:
The following letter is written in response to your request that I outline the
procedure for improvements that would be constructed in Andover in the Bluebird
Street area. - .
Andover is governed by Minnesota Statute 429 concerning the construction of
improvement projects and the assessment of the related costs. Such improvement
projects can be initiated by a petition of landowners or on the City Council's own
initiative. If the City Council initiates the project it requires a 4/5ths vote of all
Council members in order to have the procject proceed following a public hearing.
If a petition is submitted by property owners which is less than 35 % of the people
who abut on the roadway, a 4/5ths vote is still required by the City Council. If the
petition is 35% or greater of abutting property owners calculated by front footage
then the vote becomes only a simple majority of the Council.
To clear up some confusion, the petitioning process by residents only governs the
number of votes that are necessary by the City Council. The final decision is made
in all cases, under the law, by the City Council and they are not governed by any
petitions that are submitted by residents. Nevertheless. the City of Andover has a
long historical policy, in improvement projects such as this, of not ordering
improvement projects unless a majority of the residents are in favor of the project.
Hopefully this clarifies the procedure for yourself and the residents. If there are
any questions, please contact me.
Sincerely,
~A,LJL \J:\Jl'At4
~
Willliam G. Hawkins
WGH:roR
"
n
LJ
n
LJ
,..,
U
,.,
LJ
,.,
Ll
n
LJ
n
LJ
n
LJ
n
LJ
~
LJ
,..,
LJ
,.,
LJ
n
u
n
LJ
n
u
n
LJ
n
u
n
u
n
LJ
,
n
LJ '
...,
LJ
n
LJ
....,
LJ
,...,
LJ
...,
LJ
,..,
LJ
n
LJ
....,
LJ
....,
u
,..,
LJ
...,
LJ
....,
LJ
,..,
u
n
u
n
LJ
n
u
n
u
n
LJ
LMM - LOCAL IMPRO\ AENTS GUIDE (515a1.3)
"NEITHER THE CONSTITUTION NOR THE STATUTE SPECIFIES ANY METHOD OR
FORMULA TO BE USED IN MAKING THE ASSESSMENT, ALTHOUGH UNDER THE
CONSTITUTION (ART. IX, SEC. 1) SPECIAL ASSESSMENTS "SHALL BE AS NEARLY
EQUAL AS MAY BE ......."
"ANY FORMULA USED MUST OPERATE SO THAT THE ASSESSMENTS ON ALL
PARCELS ARE ROUGHLY IN THE SAME PROPORTION TO ACTUAL BENEFITS. ANY
FORMULA MUST BE ONLY AN ATTEMPT TO GET AT THE REAL MEASURE OF
BENEFITS: THE INCREASE IN THE MARKET VALUE OF THE LAND AS A RESULT OF
THE IMPROVEMENTS......"
"THE COUNCIL HAS A BROAD DISCRETION IN DETERMINING BENEFITS AND
ITS FINDINGS WILL NOT BE UPSET BY THE COURTS EXCEPT WHERE. THEY RESULT
IN CLEAR DISCRIMINATION OR INEQUITy......"
USES
SINGLE FAMILY
DUPLEX
MULTIPLE
NEIGHBORHOOD COMMERCIAL
SHOPPING CENTER
WET INDUSTRY
DRY INDUSTRY
TYPE
OLD NEIGHBORHOOD PROJECT
NEW ARTERIAL STREET
NEW SUBDIVISION
REDEVELOPMENT PROJECT
FEDERALLY SUBSIDIZED
METROPOLITAN SIGNIFICANCE
WHO STARTED IT - ?
IMPROVEMENTS BY PETITION
IMPROVEMENTS BY AGREEMENT
IMPROVEMENTS BY ORDER OF THE COUNCIL
~. --,.
".
".
n
u
CITY OF .'\J.'1DOVER
COUNTY OF ANOKA
STATZ OF MINNESOTA
n
u
RES', NO, 034-91
n
u
RESOLUTION APPROVING ASSESSMENT MANUAL POLICY AND PROCEDURE GUIDE
n
u
WHEREAS, the City Council is cognizant of the need for a written
policy and procedure guide for special assessments; and
WHEREAS, the City Council believes that a manual on assessments
will provide for a uniformity and consistency in assessments to the
various properties over the years.
n
u
n
LJ
NOW, THEREFORE, BE IT RESOLVED that the Andover Citv Council
hereby approve the assessment manual entitled, "Assessme;t Manual
Policy and Procedure Guide."
n
LJ
BE IT FURTHER R~SOLVED that the assessment manual shall be dated
with th~ ~ate of this iesolution and this resolution shall be part of
the manual.
n
u
n
Passed by the Andover City Council this
19th
day of
LJ
March
, 19-2L.
n
LJ
CITY OF ANDOVER
n
.:l...TTEST: _ ;-rayo r
u
n
u
,,-
/ (
U~/~
viccoria volk - Clty Clerk
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
u
n
PAGE 2
LJ
.,
,..,
LJ .
INDEX
...,
LJ
n
PUBLIC IMPROVEMENT - SPECIAL ASSESSMENTS
u
General
n
Purpose
4
7
LJ
General Policy
7
"
Policies Relating to Special Assessments
Procedures Relating to Special Assessments
8
11
u
,..,
L..J
CAPITAL IMPROVEMENT FINANCING BY BONDING
16
,..,
u
CAPITAL IMPROVEMENTS FINANCING
16
n
FACTORS AFFECTING PROJECT COST AND ASSESSMENT RATES
20
u
....,
PROJECT TIME SCHEDULE
21
u
"
SPECIAL ASSESSMENT HEARING PROCEDURE
22
u
,..,
OPTIONS AVAILABLE FOR PAYING SPECIAL ASSESSMENTS
23
LJ
SPECIAL ASSESSMENT WORKSHEET
24
....,
u
DEVELOPMENT CONTRACT
AFTER PAGE 24
-1-
...,
u
"
u
EXHIBITS
l, Resolution No. R78-6 Authorizing Deferrals of
n Special Assessment for Certain Senior Citizens
u
n
2. Water Rate & Sewer Rate Schedule
u
n
u
n
u
n
u
PAGE 3
"
.,
"
n
.LJ
PUBLIC IMPROVEMENT
n
SPECIAL ASSESSMENTS
LJ
n
I . GENERAL
LJ
n
Minnesota state Law, Chapter 429 provides that a Municipality
u
has the power to make public improvements such as; sanitary sewer,
n
storm drainage, water source, storage and distribution facilities,
street improvements including grading, curb and gutter, and surfacing, n
u
LJ
sidewalks, street lighting, recreational facilities, etc,..
n
LJ
THE THEORY OF SPECIAL ASSESSMENTS
n
LJ
special assessments are an indirect form of taxation,
They are a
n
compulsory charge on selected properties for a particular improvement
LJ
or service which presumably benefit the owners of the selected
n
property and are also undertaken in the interest of the public.
LJ
Special assessments have three distinct characteristics:
n
1.
They are a compulsory levy used to finance a particular
public improvement program,
LJ
n
2.
The levy is charged only against those particular parcels
of p;operty deemed to receive somespeclal benefit from
the program.
LJ
n
3.
"
The amount of the'charge does not exceed the value of the
benefi~s received,
LJ
n
Special assessments are imposed only on real estate. They are never
levied against personal or movable property. In theory, special
LJ
n
assessments are frequently regarded as more equitable than property
LJ
taxes because those who pay them obtain some direct benefits from
the improvements undertaken,
n
LJ
n
LJ
n
LJ
n
PAGE 4
LJ
"
"
n
LJ
,..,
LJ
,..,
LJ
,..,
u
...,
LJ
n
u
n
LJ
n
LJ
...,
LJ
,...,
LJ
SPECIAL ASSES. ~NTS USES
Special assessments have three important applications.
1.
The first and most popular use is for financing new
improvements, particularly when new tracts of land
are being converted to urban use. In this application
they are frequently used to pay for sanitary sewer,
storm drainage, water source, storage and distribution
facilities, street improvements including grading, curb
and gutter, and surfacing, sidewalks, street lighting,
recreational facilities, etc,., .
2. Special assessments may also be used to underwrite the
cost of major maintenance programs. Large-scale repairs
and maintenance operations on streets, sidewalks, water-
main, sanitary sewers, storm drainage and similar facilities
can and often should be financed with special assessments,
3. A significant new use of special assessments is in the
redevelopment of existing neighborhoods, When residential
areas are confronted with ,progressive deterioration, or
even when presently sound neighborhoods can be made more
desirable through the development of parks, playgrounds,
tree planting, and new street patterns, the city can utilize
special assessments to good advantage.
THE BENEFIT PRINCIPLE
,..,
a special benefit from the improvement, In Minnesota, the Constitution
Special assessments may be levied only upon property receiving
LJ
and courts apply this general rule by placing the following
n
limi1:ations upon the power to levy special assessments:
(1.) the rate
n
benefit;
u must be uniform and equal upon all property receiving special
(2) the assessment must be confined to property specially
LJ
benefited; and (3) the amount of the assessment must not exceed the
n
special benefi t.
u
n
,...,
1.
SUMMARY or STEPS IN SPECIAL ASSESSMENT PROCEEDINGS
LJ
u
,..,
u
n
LJ
n
LJ
Initiation of proceedings. This may be done either by the
councll or by petltlon of affected property owners .If a
petition is used, it must be signed by the owners of the
least 35% in frontage of the property bordering on the
proposed improvements. Even if the council acts originally
on its own initiative, an extraordinary majority is not
needed to initiate the proceedings, In initiating pro-
ceedings, or in accepting a petition requesting such pro-
ceedings, the council should simultaneously order a feas-
ibility report on the proposed improvement.
PAGE 5
.,
'.
n
LJ
2 .
Preparatil... . of a report. The law re':,_ires that a report on
the feasibility of the proposal be 'prepared by the City
Engineer or by some other competent person selected by the
council, It must cover such factors as the need for the
project, an estimate of cost, and any other information
thought pertinent and necessary for complete council
consideration.
LJ
n
LJ
n
n
3 .
Public Hearing. This step maybe omitted when a petition
requesting the improvement has been signed by lOO% of the
affected land owners. Notice of the hearing must be pub-
lished twice in the official newspaper with each publication
appearing at least a week apart. At least three days must
elapse between the last publication date and the date set for
the hearing. Furthermore, a notice must be mailed to each
property owner in the area to be assessed stating the time
and place of the hearing, the general nature of the
improvement, the estimated cost, and the area proposed to be
assessed, At the hearing, all interested persons should have
a chance to be heard, whether or not they are liable to be
assessed. '
LJ
u
n
u
n
LJ
n
n
4. Orderin the imorovement and re aration The
reso ution oraerlng t e lmprovement may e passe by a
majority of the. council ifproceedin~were originally
commenced by petition, If not, the resolution must be
adopted by an affirmative vote by at least four-fifths
of the council. It is after this that the city Engineer
should prepare the necessary plans and specifications,
At this point the council should decide how the work is
to be done and, if necessary, issue a call for bids,
LJ
n
LJ
n
LJ
n
5, Performance of work under contract
Clty enters lnto a contract wlth t
bidder after advertising for bids,
by day labor.
b da labor. The
owest responsible
the work may be done
u
n
6 ,
Preparation of roposed assessment roll. Assessment rolls
are ists prepare or each assessment project. They should
contain a description ~f each parc~l of property, and the
amount of the assessment.
u
n
LJ
7,
Public hearing on the proposed assessment. Thi purpose of
thlS second nearlng is to glve affected property owners an
opportunity to be heard on the matter of the actual assess-
ments being levied, Notice must be published in the official n
newspaper and mailed to each property owner at least two
weeks prior to the hearing date. Finally, the total cost of
the improvement project must be published in the city news-
paper, This assessment hearing may also be held prior to
awarding the contract.
n
u
LJ
n
LJ
8. Approval and certification of assessment roll. After the
hearing, the roll must be offlcially adopted by a council
resolution and then certified to the county auditor.
n
u
n
u
n
"
PAGE 6
LJ
""',
u
....,
u
....,
u
...,
'.
9, Issuance finance t~ imorovements. Most
specla assessments may e pal over a perlo 0 several
years, Consequently, on most public improvement projects
thus financed, necessary funds are obtained from bonds
issued at the time the improvement is made, The bonds are
then paid off as the funds become available through the
collection of the assessments and any taxes levied especially
for that purpose,
LJ II. PURPOSE
...,
LJ
....,
u
n
u
The purpose of this assessment manual is to set forth a guide
to be utilized by the Engineering Department and Clerk's Department
when preparing assessment rolls for approval by the City Council so as
to assure uniform and consistent treatment to the various properties
from year to year.
n
U The Engineering Department will plan and organize improvement
..., projects of large enough scope such that good bid prices w,ill be
LJ
....,
u
n
u
....,
LJ
,..,
LJ
....,
u
n
LJ
n
u
n
u
,..,
LJ
,..,
U
"
obtained, To help insure proper planning, all petitions for local
improvements should be submitted to the City by the 1st meeting in
April of the year when construction of the improvement will
be considered. Exceptions to this general rule may be considered if
the benefiting property owners understand the project may not get
completed and the interest cost due to not being able to assess the
project that year will increase the ,total cost of the improvement.
III. GENERAL POLICY
It is the policy that all properties shall pay their fair share
of the cost of local improvements as they benefit; it is not intended
that any property shall receive the benefits of improvements without
paying for them. Local improvements will include water, sanitary
sewer, streets, storm drainage, sidewalks, street lighting,
recreational facilities, etc..,
PAGE 7
"
n
('-'.
LJ
IV. POLI CIES RELAT__.G TO SPECIAL ASSESSMENTS
n
ASSESSMENTS:
u
The total of assessments cannot exceed the project cost and must
be appoctioned equally within properties having the same general land
use (residential, institutional, multiple family, commercial, or
industrial), based on benefit, Total assessment against any
n
LJ
n
u
particular parcel shall not exceed benefit to that parcel,
project
n
LJ
cost may include part or all of the cost of previously installed
n
projects not previously assessed.
(Examples: sewer trunk and water
LJ
trunk, source and storage, topographic and S.D.)
Assessment Period
n
LJ
Improvements installed as apart of a new residential subdivision n
and~titioned for by the Developer shall be assessed for a period of
LJ
up to 10 years.
n
New commercial and industrial subdivisions petitioned
u
for by the Developer shall be assessed for a period of up to 10 years.
Assessments for improvements not included as part of a development
shall be assessed for up to a 10 year period, A Senior Citizen
n
u
n
deferral is permitted.
(See State Law),
LJ
n
Interest Rate
u
The rate of interest on assessments shall be 1% greater than the
rate of interest the city paid on the bonds which were issued to
n
LJ
finance the project, or in the event no bonds were issued, then 1% n
greater than the average rate of interest on all permanent bonds
issued in the previous calendar year or the current market rate, if
u
n
LJ
higher,
n
LJ
Indexes
,..,
The construction cost index will be used to adjust connection,
area and other costs not assessed with the improvement project. The
u
n
construction cost index is a number computed by the "Engineering News LJ
n
~AGE a
LJ
"
n
u.
f~~""
,
,..,
Record" derived from prices of construction materials, labor and
L.J
equipment for the Minneapolis area base year of 1913 equals lOO.
,..,
u
Properties Not Assessed
n
Special assessments will not be levied against the properties
described as follows:
LJ
...,
L.J
n
1, Undeveloped lands having unbuildable soils and/or lying
within the flood plain of major drainage channels.
2. Drainage ponds (defined by public easements) and major
drainage ditch easements such as Cedar Creek and Coon
,..,
LJ
u
Creek. (CCWD and LRRWMO)
,..,
3. Cemeteries.
LJ
4, Railroad right-of-way and major transportation right-of-
~l
way (i.e. rapid transit),
LJ
5. City park land. (New Development Only)
,..,
u
Methods of Assessment
n
The City Council has in the past, in preparing assessment rolls,
LJ
used four (4) methods of assessments. Any combination~ay be used for
,..,
LJ
a particular project.
...,
It should be emphasized that the special assessment method and
LJ
policies summarized herein cannot be considered as all-inclusive and
,.,
that unusual circumstances may at times justify special
u
considerations. Also, any fixed cost data and rates presented herein
n
LJ
will be adjusted from year to year by the ENR Construction Index.
1, Area: The area to be assessed is the total land area in acres
n
n
of a property, including street and utility easements, but
excluding those areas as described under "Properties Not
LJ
LJ
n
LJ
,...,
u
PAGE 9
"
n
'u
Assessed", The types of improvement~ _0 be assessed on this
basis are:
n
LJ
( a) Sanitary Sewer Trunk n
( b) Water Trunk u
(c) storm Drainage ,...,
LJ
2, unit ( Lot) : unit is a parcel or lot in a residential area n
that cannot be further subdivided, i. e. I in single family R-4 u
Zone the minimum lot is 80' x 142.5' , The types of n
be assessed this basis Trunk and LJ
improvements to on are:
3,
4 .
lateral water, sanitary sewer, street and storm drainage
improvements for subdivision of, residential, industrial and
commercial properties.
n
LJ
n
U
Front Footage: (short side) Trunk and lateral water,
sanitary sewer, street and storm drainage improvements for
subdivision of residential, industrial and commercial
properties.
,-,
u
,...,
u
n
LJ
variable Costs:
Driveways and special services.
n
u
1.
Assessable Costs
n
LJ
2.
"
3 .
Contract Costs: Amount paid to contractors for
constructing the improvements.
Construction Interest: Cost of financing during time period
of the improvement process starting when the first payment
is made to the contractor until the assessment roll is
approved by the City Council, The interest rate will be
the bond rate.
Assessment Interest: Cost of financing during the time
period of the assessment roll starting at date of
adoption of the roll - the rate is the bond rate plus l%.
n
u
n
u
n
u
n
LJ
n
LJ
PAGE 10.
n
LJ
"
,..,
LJ
,...,
LJ
...,
u
,..,
u
....,
LJ
n
LJ
....,
'.
4 .
~..
,
Expenses, , be Assessed: Costs incu. .ed by the City in
addition to the contract costs, including advertising,
financing charges, administration, and assessing,
5, Project Cost (total cost of imorovements): Totalof"
contract costs, interest, and expense and work previously
done but not assessed.
V, PROCEDURES RELATING TO SPECIAL ASSESSMENTS
sanitary Sewer Trunk
sanitary sewer trunk costs are paid from the sanitary sewer trunk
LJ fund. Trunk is defined as 12" or larger pipe and at a depth in eXCess
,.., of what is needed for the development. the sewer trunk fund receives
LJ
...,
u
,...,
u
n
LJ
,..,
u
,..,
u
,..,
u
n
u
n
u
n
LJ
n
u
n
u
funds from sewer area and connection charges.
Sanitary-sewer trunk costs are apportioned to the gross area that
is benefited by the trunk facility constructed. The costs are then
apportioned to each parcel by the rate/acre as determined by council
resolution, then multiplying that cost/area by the gross area of the
parcel,
In a plat the gross area of the plat is multiplied by the
cost/area and the amount divided by the number of lots or equivalent
lots in the plat,
sanitary Sewer Lateral
Sanitary sewer lateral costs are apportioned to the property
benefiting from the lateral sanitary sewer constructed. Apportioning
the costs of the lateral may be done by dividing the costs of the
lateral by the assessable front footage of the ben~fitting properties
or by dividing the cost of the lateral constructed within a plat by
the number of benefiting lots.
Where lateral benefit is received from a trunk, the benefiting
properties are assessed for lateral costs similar to the properties
served by the lateral. The lateral benefit on trunk costs is then
PAGE 11
"
"
'.
deducted from the trunk cost. Paid by the sanitary sewer trunk fund.
Sanitary Sewer Services/Stubs
The service/stub is usually included with the lateral unless the
services vary in size and/or number to each parcel or lot, 'If
assessed separately the sewer/stub costs are apportioned as cost/each.
watermain Trunk, Source and Storage
Watermain trunk and oversizing costs are paid for from the Water
n
LJ
n
LJ
n
LJ
n
u
n
u
TSS Fund. Oversizing is defined as lQ" or larger for Residential or
..:... U
n
12" and larger for Commercial/Indus~rial,
_0-
'The Water TSS fund receives funds from the water area and
n
water trunk, source and storage. The connection charge is due when
connection charges. This charge is established to pay the cost of n
LJ
a water connection permit is taken out. The~rge is often included
with project assessments for a watermain irnprov~rnent project. This
has been at the option of the owner/developer or the city,
The connection charge for Industrial-Commercial is determined by
multiplying the current acreage charge by the gross area of property
being developed, i,e., if only a part of the property is being
developed only that portion is charged.
The connection charge for residential is charged by the unit or
acreage charge determined by ,multiplying the acreage charge of unit
costs by the gross acreage or units. The charge is established by
City Council Resolution (See Exhibit 2).
Water Lateral
Water lateral costs are apportioned to the property benefiting
from the lateral watermain constructed, Apportioning the cost of the
lateral may be done by dividing the costs of the lateral by the
assessable front footage of the benefiting properties or by dividing
the costs of the lateral constructed within a plat by the number of
benefiting lots.
PAGE 12
"
u
n
LJ
n
LJ
n
u
n
u
n
LJ
n
u
n
u
n
LJ
n
LJ
n
LJ
n
u
"
,..,
LJ
,..,
LJ
,..,
u
...,
LJ
...,
LJ
,..,
LJ
,..,
LJ
....,
LJ
....,
u
n
L.J
n
L.J
,..,
L.J
n
L.J
n
L.J
n
L.J
n
L.J
,..,
U
n
L.J
n
L.J
.
'.
Where lateral benefit is received from a trunk, the benefitting
properties are assessed for the lateral cost similar to the properties
served by a lateral.
Water Service or Fire Line
The water service is usually included with the lateral unless the
services vary in size and/or number to each parcel or lot. If
assessed separately, the service or fire line costs are apportioned as
cost/each.
storm Drainage Mainline
Storm drainage costs are apportioned to the properties benefitting
from the storm drainage by the gross area that is benefited from the
storm drainage facility constructed, The costs are then apportioned
to each parcel by the rate/acre as determined by dividing the cost-by
the gross area of benefit, then multiplying that cost/acre by the
gross area of the parcel.
Storm drainage improvements that are part of a county project,
where the- county road existed and the road is being rebuilt, the
properties adjacent to the road that do not receive additional benefit
will be assessed $100 per parcel based on an ENR index of 4796,
Resolution R042-90, 4/3/90.
Storm Drainaoe Lateral
"
Storm drainage laterals are considered incidental to the street
construction and are assessed as part of the street costs,
Sidewalks
Sidewalks are assessed to the benefitting properties by front
footage or unit costs.
PAGE 13
"
'.
n
LJ
Streets: City Local/Distributor/Collector
street Costs are apportioned to the property benefiting from the
n
LJ
n
street construction, Apportioning the cost of the street construction
u
may be done by dividing the cost of the street improvements by the
n
assessable front footage of the benefiting properties or by dividing
the costs of the street improvements by the number of benefitting
lots.
LJ
n
LJ
Streets: M,S,A./County Roads
n
LJ
1. The City will assess the properties along M,S,A. streets and
county roads the unreimbursable costs incurred by the City. n
u
Except as follows:
n
LJ
a} Land acquisition costs - 100% of all land acquisition costs
wirr-be assessed with the commercial and industrial area
r~te being twice that of residential,
b) A credit, not to exceed the total assessment, shall be
given against such total assessment for a pro-rata portion
of right-of-way acquisition costs and for the appraised or
negotiated value of any property .which is/has been donated
as necessary for the project construction.
n
LJ
n
u
n
c) Assessments upon unimproved property may be deferred until
a designated future year or until th~ubdivision of the
property or the constructioh of improvements thereon which
shall have access to the county highway or municipal state
aid roadway.
LJ
n
LJ
n
(Field entrance is not an improvement in itself),
LJ
Construction of improvements shall be defined as activity
n
upon the property which requires the need for a permit from
any city, county, state or federal governmental agency. In LJ
the event that such construction of improvements is only
upon a portion of the property for which the assessment is
deferred, such deferral shall be terminated against that
LJ
portion of the property where the improvement is located in
an area equal to the minimum lot size established for the
zoning district within which it is located. Such deferral
can be on such terms and conditions and based upon such
standards and criteria as provided by Council resolution.
n
n
LJ
n
Such assessments can be deferred for up to 15 years without LJ
interest and if the property has not been subdivided for
improvements constructed thereon within that period of n
time, the asseSSment shall be cancelled. All property with
deferred assessments that are subsequently subdivided or
have improvements constructed thereon which have access to
LJ
n
PAGE,,14
LJ
"
......
LJ
....,
LJ
'I
LJ
....,
u
'I
LJ
....,
LJ
n
LJ
....,
u
....,
.J
....,
u
....,
u
,..,
u
....,
L.J
....,
u
n
u
n
LJ
n
L.J
n
u
n
u
"
'.
2 .
the State Aid improvement shall require the payment of such
assessments in five equal annual installments with interest
thereon at the maximum rate allowed by Minnesota law in
effect at that time on unpaid special assessments,
Sidewalk costs that exceed M,S,A. reimbursement will be
assessed,
PAGE 15
"
n
LJ
Capital Improvement Financing by Bonding
Permanent Bonds
n
LJ
All projects will be financed using permanent or temporary bonding
at the option of the City Council, LJ
n
New Development Financing
The City, upon the request of the developer, may sell temporary
n
LJ
n
bonds to finance a new development project, The City can sell two
temporary bond issues each for a period of three years after which
time permanent bonds will be sold for the four years remaining on
the ten year assessment if the developer hasn't paid~off all of
u
n
LJ
n
the assessments,
LJ
n
CAPITAL IMPROVEMENTS FINANCING
LJ
n
A, Financing Alternatives
LJ
1. Current Revenue
n
a. General Fund
b. Park Development Fund
c. Permanent Improvement Revolving Fund
d. M.S.A.
u
n
LJ
2. Fund Balance
n
a, General Fund
b, Park Development Fund
c, Permanent Improvement Revolving Fund
d. M,S,A.
LJ
n
LJ
3. General Obligation Bond Issues by Referendum
n
4. Revenue Bond Issues
LJ
5, Bond Issue Supported by M,S,A. Funds
n
6, Soecial Assessments Bonds Issued in Accorddnce with Statute
Sec. 429.
LJ
n
LJ
n
u
n
LJ
n
.,
PAGE 16
LJ
"
,.., ,
u
'.
L.J
,.., B. Applicability of Financing Alternatives to Types of Projects
n
L.J
...,
L.J
n
L.J
,..,
L.J
n
LJ
....,
LJ
n
LJ
....,
u
n
u
,..,
u
n
u
n
L.J
n
LJ
n
LJ
n
LJ
n
LJ
,..,
u
1.
streets
a. Improvements
1) Current Revenue
a) General Fund
b) Permanent Improvement Revolving Fund
c) M.S.A.
2) Fund Balance
a) General Fund
b) M.S,A.
3) General Obligation Bond Issues
4) Bond Issue Supported by M,S.A, Funds
5) Bond Issue Supported by Special Assessments
b. Maintenance
1) Current Revenue
a) General Fund
2) Special Assessments
2 ,
Sanitary Sewer
a, Improvements
1) Current Revenue
a) Permanent Improvement Revolving Fund
2) Fund Balance
a) Permanent Improvement Revolving Fund
3) Revenue Bond Issue
4) Special Assessments
b, Maintenance
1) Current Revenue
2) Sewer Trunk Fund
PAGE 17
"
"
'.
n
LJ
3 . storm Drainage
a. Improvements
l) Current Revenue
a) General Fund
2 ) Fund Balance
a) General Fund
3 ) General Obligation Bond Issue
4 ) Special Assessments
b. Maintenance
1 ) Current Revenue
4. Watermains
a. Improvements
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
LJ
1 )
Current Revenue
n
LJ
5.
a) Permanent Improvement Revolving Fund
2) Fund Balance
a) permanant Improvement Revolving Fund
3) Revenue Bond Issue
4) Special Assessments
b. Maintenance
1) Current Revenue
a) Water Trunk Fund
Sidewalks
a. Improvements
1) Current Revenue
a) General Fund
2) Fund Balance
a) General Fund
3) General Obligation Bond Issue
4) Special Assessments
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
u
,....,
LJ
n
u
n
LJ
n
LJ
"
PAGE 18
,...,
'.
LJ .
n
n
b. Maintenance
1 ) Current Revenue
a) General Fund
6 , Park Development
a. Improvements
LJ
,...,
LJ
LJ
n
1) Current Revenue
u
,..,
a) General Fund
b) Park Fund
LJ
2 )
Fund Balance
n
a) General Fund
b) Park Fund
LJ
....,
3) General Obligation Bond Issue
LJ
4) Other
,...,
a) Grants
b) Developer Contributions
u
b, Maintenance
,...,
u
1) Current Revenue
,..,
a) General Fund
LJ
,...,
u
n
LJ
,..,
LJ
,...,
LJ
n
u
n
LJ
n
LJ
n
LJ
PAGE 19
"
.,
..
r1
LJ
FACTORS AFFECTING PROJECT COST AND ASSESSMENT RATES
n
LJ
l. Efficient subdivision layout (vs. disorderly tracts)
2, Adequate right-of-way
3. Topography (Depth of Sewer caused by elevation of house
relative to street elevation)
4. Geology (soil and water table conditions)
5. Restoration and/or Landscaping
6. Time Table of project
(when the project starts affects the cost due to:
(1) Carrying a project over the winter; and
(2) Interest cost due to longer project period)
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
r1
LJ
n
LJ
r1
LJ
r,
LJ
r1
LJ
n
LJ
n
LJ
r1
LJ
r1
LJ
PAGE 20
n
LJ
~
....,
'.
LJ
...,
LJ
PROJECT TIME SCHEDULE
...,
LJ,
PETITION:
Council Declare Adequacy, Order report
Receive Report
Public Hearing Process
Plans and Specifications
Bidding Process
Award Bid
.--,
d
...,
LJ
,...,
LJ
....,
LJ
n
LJ
Construction
Total Time
Assessment Process
n
LJ
.--,
LJ
,..,
LJ
,..,
LJ
,..,
U
,...,
LJ
n
u
n
LJ
n
LJ
n
u
n
u
PAGE 21
"
,~...., .
5 to 6 months
3 months
8 to 9 months
2 months
10 to 11 months
2-3 weeks
5 weeks
3 weeks
4 weeks
5 weeks
2 weeks
22 weeks
12 weeks
34 weeks
8 weeks
42 weeks
"
n
LJ
Sr~CIAL ASSESSMENT HEARING PhvCEDURE
n
u
1. City Attorney Reviews Affidavits and Legal Notice to Ensure Proper n
Notice Given
LJ
2. Mayor Opens Hearing
3. City Engineer
n
LJ
n
Describes Project
LJ
Indicates Location in City
- Reviews project Cost and Assessment
- Presents Assessment Roll
n
LJ
n
- Discusses Options for Paying Assessment
LJ
- Answers Questions
n
l J
4, Opportunity-Ear Public to Speak
n
5. City Council Votes on Resolution for Assessment
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
L J
"
PAGE 22
"
n
u
n
u
n
I.
u
n
u
II .
n
u
n
U
III.
n
u
n
u
IV.
,.,
u,
n
u
n
u
n
u
n
u
n
LJ
n
u
,.,
u
n
u
n
u
n
u
'.
r-
!
OPTIONS ~VAILABLE FOR PAYING SPEClh~ ASSESSMENTS
Payment in full - First 30 days after adoption of
assessment - no interest.
Payment in full - 30 days after adoption and prior to
November 15 - interest charged to date of payment only,
Payment of special assessments with tax statement
A. Allow each year's installment to go on tax statement
B, paying'of remaining deferred principal in full prior
to November 15, of any year with no further interest
being charged,
Development Projects - The City~~y hold the assessment at
the city and the developer pay the City Treasurer per a
development contract,
PAGE 23
"
"
. n
u
n
LJ
n
LJ
n
LJ
n
u
n
11
n
LJ
n
LJ
n
u
n
l J
n
LJ
n
u
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
"ANDOVER"
SPECIAL ASSESSMENTS
PROJECT:
FEASIBILITY STUDY:
Date
Amount
CONTRACT AWARD:
Date
Amount
CONTRACT COST
$
ENGINEERING COST $
AERIAL MAPPING (1% OF ST&SD) $
DRAINAGE PLAN (0.3%) $
CONDEMNATION COSTS $
ADMINISTRATION (3%) $
ASSESSING (1%) $
BONDING (0.5%) $
LEGAL $
ADVERTISING $
CONSTRUCTION INTEREST % $
(INTEREST PAID ON BONDr---
FROM TO MOS.
FUNDED INTEREST
(INTEREST ASSESSED)
FROM TO
% $
MOS,
TOTAL COST
$
$
TOTAL EXPENSES
TRUNK SOURCE AND STORAGE
WORK PREVIOUSLY DONE
CITY SHARE
SUBTOTAL
$
TOTAL TO BE ASSESSED
$
"
PAGE 24
n
u
n
u
n
u
n
u
n
U
n
U
n
u
n
u
,.,
LJ
'.
DEVELOPMENT CONTRACT
(City Installed Improvemen~s)
THIS AGREEMENT made this day of
19___, is by and between the City of Andover, whose address is
1685 Crosstown Boulevard N.W., Andover, MN 55304, a municipal
corporation organized under the laws of the State of Minnesota,
hereinafter referred to as the "City", and ,
whose address is
hereinafter referred to as the "Developer",
WHEREAS, the Developer has received approval from the
City Council for a plat of land within the corporate lbnits' of
the Ci t~own ~. hereinafter called
"Subdivision"; and
n w"HEREAS, the Developer has requested that the Cit.y
u
construct and finance certain improvements to serve the plat;
n
u
n
u
,.,
l..J
,.,
u
n
u
n
LJ
n
:....J
n
LJ
n
u
and
'Io/"HEREA.S I the Developer is to be respons ible fo r the
installation and financing of certain private improvements
within the plat; and
WHEREAS, said City Subdivision Ordinance and }(...in..'l.esota
Statute 5462.358 authorized the City ta enter into a performance
contract secured by a bond, cash escrow or other security to
guarantee comoletion and payment of such bnprovements following
final approval and recording- of final plat; and
WHEREAS, Minnesota Statute S429 provides a method for
assessing the cost of City installed improvem~nts to the
benefited property.
-1-
"
"
n
u
n
NOW, THEREFORE, in consideration of the mutual promises
LJ
of the parties made herein,
n
IT IS AGREED BY AND BETWEEN TP.E PARTIES HERETO:
u
1.
DES IGNATION OF IMPROVEMENTS.
Improvements to be
,...,
LJ
installed at the Developer's expense by the 'Developer as
n
hereinafter provided are hereinafter referred to as "Developer
LJ
Improvements" .
Improvements to be installed by the Ci ty and
,...,
financed through assessment procedures are hereinafter referred
u
to as "City Improvements".
n
u
2,
DEVELOPER'S IMPROVEMENTS.
The Developer will
,...,
construct and install at Developer's expense 'the following
LJ
improvements according to the follow~terms ana:conditions:
,...,
A.
The Developer shall do all site grading including
the front 100 feet of the lots, common greenway
and open spaces, storm water storage ponds and
surface drainage ways including sodding of boule-
vards all in accordance with the approved grading,
drainage and site plan. A grading plan with
maximum two foot contours and cross sections as
necessary shall be submitted and approved by the
City prior to-commencement of any site grading.
u
n
u
n
u
n
B.
The Developer shall control soil erosion insuring:
u
1. All development shall conform to the natural
limitations presented by the Topography and
soil of the subdivision in order to create
the best potential for presenting soil
e,rosion, The Developer shall submit an
erosion control plan, detailing all erosion
,control measures to be implemented during
construction, said plan shall be approved by
the City prior to the comrnenC8ment 0 f site
grading or construction.
n
u
n
LJ
n
u
n
2" Erosion and siltation control measures shall
be coordinated with the different stages of
development, Appropriate control measures as
required by the City shall be installed prior
to development when necessary to. control
erosion.
u
n
u
n
u
-2-
n
u
"
n
u
n
0
,..,
~
n
u
...,
u
....,
U
n
U
n
u
n
U
,...,
u
n
U
n
u
n
LJ
....,
U
n
LJ
n
LJ
,...,
LJ
,...,
U
n
U
.
3. Land shall be developed in increments of
workable size such that adeouate erosion and
siltation controls can be provided as con-
struction progresses. The smallest practical
area of land shall be exposed at anyone
period of time,
4. Where the topsoil is removed, sufficient
arable soil shall be set aside for respread-
ing over the developed area. The topsoil
shall be restored toa depth of at least. four
(4) inches and shall be of a quality at least
equal to the soil quality prior to develop-
ment.
c. The Developer shall place iron monuments at all
lot and block corners and at all other angle
points on boundary lines. Iron monuments shall be
placed after all street and lawn grading has been
completed in order to preserve the lot markers for
future property owners.
D, The Developer shall make all nec~ssa~~~~ents
to the curb stops to bring' t'hem flush with the
topsoil (after grading).
E. The Develooer shall remove all dead and diseased
trees before building permits will be issued.
-3-
"
H,
'.
n
LJ
n
General Requirements:
u
L
Residential street lighting shall be owned,
installed, operated and maintained by the
electric utility company. City and electric
utility company shall enter into a contrac-
tual agreement on the rate and maintenance of
the street lighting system.
LJ
,...,
u
n
2.
It shall be the responsibility of the
Developer to:
,....,
u
a.
Advise all lot purchasers
responsibility for street
operating charges.
of their
lighting
LJ
n
b.
Pay for street light charges
lots owned by the Developer,
for all
n
LJ
The Developer shall dedicate and survey all storm
water holding ponds as required by the City. The
Developer shall be responsible for storm sewer
cleaning and holding pond dredging, as required,
by the City prior to completion of the develop-
ment,
n
u
n
L)
I.
The Developer shall be responsible for securing
all necessary approvals and permits from all
appropriate Federal, State, Regional and Local
jurisdictions prior to the commencement of site
grading or construction and prior to the City
awarding construction contracts for public
utilities.
n
LJ
,....,
u
n
J.
The Developer shall ,make provision that all gas,
tel,ephone and electric utilities shall be
installed to serve ,the development,
, '
u
,...,
II
K.
Cost of Developer's Improvements, description and
completion dates are as follows:
r'
LJ
Description of
ImDrovernents
Estimated
Cost
Date to be
ComDleted
,...,
LJ
1.
n
2,
u
3.
n
4.
u
n
LJ
n
-4-
u
"
n
LJ
n
u
1""1
u
n
u
5 ,
6.
7.
8 ,
n
Total EstLmated Construction Cost
For Developer's Improvements:
$
u
~
EstLmated Legal, Engineering and
Administrative Fee ( %)
$
lJ
Total Estimated Cost of Developer
Improvements
n
$
$
,.,
L.
Security Requirement (150%)
u
u
n
u
n
...1
n
u
3 .
,.,
L1
n
'-'
n
L1
4 .
,.,
L1
n
u
n
u
n
u
n
u
"
Construction of Developer's Improvements:
1.
Construction. The construction, installa-
tion, materials and equipment shall be in
accordance with the plans and specifications
approved by the City.
2,
Tnsnection. All of the work shall be under
and subject to the inspection and annroval of
the City and, where appropriate, any other
governmental agency having jurisdiction.
Easements, The Developer shall dedicate to
the City, p=ior to approval of the final
plat, at no cost to the City, all permanent
or temporary easements necessary for the
cons~ruc~ion,and installation of the
peveloper's Improvements as determined by the
City. All' such easements required by the
City shall be in writing, in recordable form,
containing such terms and conditions as the
C~ty shall determine,
Faithful Performance of Construction
Contracts and Bond. The Develooer will fully
and faithfully comply with ,:{11 terms and
conditions of any and all contracts entered
into by the Developer for the' installation
and construction of all Developer's Improve-
ments and hereby guarantees the workmanship
and materials for a period of one year
following the City's final acceptance of the
Developer's Improvements. Concurrently with
the execution hereof by the Developer, the
-5-
"
'.
Developer will furnish to, and at all tillles
thereafter maintain with the City,. a cash
deposit, certified check, Irrevocable Letter
of Credit, or a Performance Bond, based on
one hundred fifty (150%) percent of the total
estimated cost of Developer's Improvements as
indicated in Paragraph K. An Irrevocable
Letter of Credit or Performance Bond shall be
for the exclusive use and benefit of the City
of Andover and shall sta.te thereon that the
same is issued to guarantee and assure per-
fomance by the' Developer of all the tems
and conditions of this Development Contract
and construction of all required improvements
in accordance with the ordinances and speci-
fications of the City, The City reserves the
right to draw, in whole or in part, on any
portion of the Irrevocable Letter of Credit
or Perfomance.Bond fO,r the purpose of guar-
ant,eeing the terms" and condi tions 0 f this
contract. The Irrevoca.ble Letter of Credit
or Performance Bond shall be renewed or
replaced by not later than twenty (20) days
prior to its expiration with a like letter or
bond,
5,
Reduction of Escrow Guarantee. The Developer
may request reduction of the Letter of
Credit, Performance Bond, or cash deposit
based on prepayment or the value of the
completed illlprovements at the time of the
requested reduction. The amount of reduction
will be determined by the City and such-
recommendation will be submitted to the City
Council for' action.
3.
CITY'S IMPROVEMENTS,
,In' acco,rdance with the
policies and ordinances of the City, the following described
n
LJ
n
u
n
LJ
n
u
n
u
M
l J
n
~
n
~)
_n
l)
;.-,
u
n
u
n
u
n
j~
improvements (hereinafter collectively called the "Improve- u
n
by the City Council shall be constructed and inztalled by the
ments" ), as referenced in the plans and' specifications adopted "
LJ
City to serve the Subdivision on the terms and conditions herein
set forth:
A.
Street grading, graveling and stabilizing,
including construction of berms and boulevards
(hereinafter called "Street Improvements")
-6-
"
"
n
,U
n
u
"
..J
n
LJ
n
u
n
u
n
u
n
u
n
LJ
n
u
E,
~
LJ
n
F,
u
n
-G.
u
,..,
u
n
u
n
u
,..,
u
n
LJ
n
u
~
u
,...,
u
n
L1
n
u
'.
B,
Storm sewers, when determined to be necessary by
the City Engineer, including all necessary ma~ns,
catch basins, inlets and other appur~enances
(hereinafter called "Storm Sewer Improvements")
C,
Sanitary sewer mains, laterals or extensions,
including all necessary building services and
other appurtenances (hereinafter called "Sanitary
Sewer Improvements")
D.
Water mains, laterals or extensions, including all
necessary building services, hydrants, valves and
other appurtenances (hereinafter called "Watermain
Improvements" )
Permanent street surfacing, including concrete
curb and gutter (hereinafter called "Permanent
Street Improvements")
, ,
Standard stree't name signs at, all newly opened
intersections (hereinaft~r called, "T=~ffic Signing
Improvements")
1.
Construction Procedures. All such improve-
ments set out in Paragraph 1 above shall be
instituted, constructed and financed as
follows: The City shall commence proceedings
pursuant to Minnesota Statute 5429 providing
that such improvements be made and assessed
against the benefited properties. Aiter prep-
aration of preliminary plans and estimates by
the City Engineer, an improvement hearing, if
required by law, will ,be--e-alled by ~he City
Council for the, purpose of ordering such
improvements; After preparation of the final
plans and specifi~ations by,the City
Engineer, bids will be taken by the City and
contract aw:arded for the instaliation of
improvements under the City'S complete
supervision.
2.
Security, LeVV' of Soecial Assessments and
Recruired Pavment Therefor. Prior to the
preparation of final plans and specifications
for the construction of said improvements,
the Developer shall provide' to the Ci.ty a
cash escrow or letter of credit in an amount
equal to fifteen ( 15%) percent of the total
estimated cost of said improvements as
established by the City Engineer. Said cash
escrow, including accrued interest thereon,
or letter of credit, may be used by' the City
-7-
"
n
LJ
n
upon default by Developer in the payment of
special assessments pursuant hereto, whether
accelerated or other....ise. That such cash
escrow or letter of credit shall remain in
full force and effect throughout the term of
the special assessments, except, the amount
of such escrow or letter of credit may be
reduced, upon the request of the Developer,
at the City's option, but in no event shall
be less than the total of the outstanding
special assessments against all properties
within the Subdivision. The entire cost of
the installation of such improvements,
including any reasonable engineering, legal
and administrative costs incurred by the
City, shall be assessed against the benefited
properties within the Subdivision in ten (10)
equal annual installments with interest on
the unpaid installments at 'a rate not to
exceed the maximum allowed by law.
LJ
n
LJ
n
LJ
n
LJ
n
LJ
,.,
LJ
n
u
All special assessments levied hereto shall
be payable to tro=-eity Clerk in semi-annual
installments commencing on April 15 of the
year after the levy of such assessment and on
each September 15 and April 15 thereafter
until the entire balance plus accrued
interest is paid in full unless paid earlier
pursuant to Paragraph (C) herein. In the
event any payment is not made on the dates
set out herein, the City may exercise it.s
rights pursuant to Paragraph (D) hereoI. The
Developer waives any and all procedural and
substantive objections to the installation of
the public improveme:,.ts and the special
assessments, including bu~ not limited to
hearing requirements' and any claim that the
assessments exceed the benefit to the
property. In the event the total of all City
Installed Improvements is less than orig-
inally estimated by the City Engineer in his
feasibili ty report, Developer waives any
appeal rights otherwise available pursuant to
M.S.A. 5429,081.
,.,
u
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
LJ
3.
Required Payments of Soecial Assessments bv
Develooer. Developer, its heirs, successors,
or assigns hereby agrees that within thirty
(30) days after the issuance of a certificate
of occupancy for a residence on a lot located
within the Subdivision which is assessed for
u
.,
LJ
n
....,
LJ
n
-8-
LJ
"
"
n
~
u
n
U
n
U
n
U
n
U
n
U
.,
U
n
u
n
u
n
u
n
U
n
U
n
LJ
n
u
.,
U
n
u
n
~ J
n
U
n
LJ
,
'.
the cost of such improvements, the Developer,
its heirs, successors or assigns, agrees, at
its own cost and expense, to pay the entire
unpaid improvement costs assessed or to be
assessed under this agreement against such
property.
If a certificate of occupancy is issued
before the special assessments have been
levied, the Developer, its heirs, successors
or assigns shall pay the City the sum of cash
equal to the Engineer's estimate of the
special assessments for such improvements
that would be levied against the property,
Upon such payment the City shall issue a
certificate showing the assessments are paid
in full. Notwithstanding the issuance of
said certificate, the' Developer shall be
liable, to the City for any deficiency and the
City shall pay the Developer any surplus
arising from the payment based upon such
estimate,
4. Acceleration UnoI'. Default. In the event the
Developer violates any of the covenants,
conditions or agreements herein contained to
be performed by the Developer, violates any
ordinance, rule or regulation 0 f the City,
County of .~oka, State of Minnesota or other
governmental entity having jurisdiction over
the plat, or fails to pay any instalbnent of
any special assessment levied pursuant
he:::eto, or any interest ,the:::eon,------..hen the
same is to be paid pu:::sua.nt hereto, the City,
at its option, in addition to its :::ights and
remedies hereunder 1 a fter ten (10) days'
written notice to the Developer, may declare
all of the unnaid special assessments which
are then estimated or levied pursuant to, this
agreement due and payable in full, with
interest, The City may seek recovery of such
special assessments due and payable from the
security provided in Paragraph (B) hereof.
In the event that such security is insuffi-
cient to pay the outstanding amount o:f such
special assessments plus accrued interest the
City may certify such outstanding special
assessments in full to the County Auditor
pursuant to M,S. S429.061, Subd. 3 for
collection the following year. The City, at
its option, may commence legal action against
-9-
.,
the Developer to collect the entire unpaid
balance of the soecial assessments then
estimated or levi~d pursuant hereto, with
interest, including reasonable attorney's
fees, and Developer shall be'liable for such
special assessments and, if more than one,
such liability shall be joint and several.
Also, if Developer violates any term or
condition of this agreement, or if any
payment is not made by Developer pursuant to
this agreement the City, at its option, may
refuse to issue building permits to any of
the property within the plat on which the
assessments have not been paid.
4.
RECORDING AND RELEASE,
The Developer agrees that
the terms of this Development Contract shall be a covenant on
any and all property included in the Subdivision. The Developer
agrees that the City shall have the right to record a ~py of
this Development Contract with the Anoka County Recorder to give
notice to future purchasers and owners.
This shall be recorded
against the Subdivision described on Page 1 hereof.
Ci ty shall
provide to Developer upon payment of all the special assessments
levied against a parcel a release of such parcel from the terms
n
u
n
u
n
LJ
n
LJ
n
u
n
LJ
...,
LJ
n
LJ
n
LJ
n
LJ
n
LJ
and conditions of this Development Contract subject to provi- LJ
n
sions contained in second paragraph of Section3.G,3 on page 9.
5..
REIMBURSEMENT OF COSTS.
The Developer agrees to
fully reimburse the City for all costs incurred by the City
including, but not limited, to the actual costs of construction
n
LJ
n
LJ
of said improvements, engineering fees, legal fees, inspection u
n
fees, interest costs, costs of acquisition of necessary ease- n
ments, if any, and any, other costs incurred by the City relating
to this Development Contract and the installation and financing
of the aforementioned improvements.
-10-
LJ
n
II
n
LJ
n
LJ
n
LJ
n
U
n
u
n
u
n
U
n
u
n
U
n
u
n
U
n
U
n
U
- n
U
n
U
n
u
n
U
n
U
n
u
,.,
u
,.,
u
. .
6. OCCUPATION OF PREMISES. The Developer further
agrees that they will not cause to be occupied, any premises
constructed upon the plat or any property within the plat until
the completion of the gas, electric, telephone, water and sewer
improvements required by this Development Contract have been
installed, unless the City has agreed in writing to waive this
requirement as to a specific premises.
7. CLEANUP. Developer shall promptly clean dirt and
debris from streets that has resulted from construction by the
Developer, its agents or assigns,
8.
OWNERSHIP OF IMPROVEMENTS, Upon completion of the
work and construction required by this contract and acceptance
by the City, the improvements lying within the public easements
shall become City property without further notice or action.
9. INSURANC::. Developer and/or all its sub-
contractors shall take out and maintain until one (1) year after
the City has accepted the private improvements, public liability
and property dam~ge insurance covering personal injury, includ-
ing death, and claims for property damage which may arise out of
the Developer'S work or the work of his subcon~ractors or by one
directly or indirectly employed by any of them, Limi. ts for
bodily, injury and death shall be not less than. Five Hundred
Thousand and no/100 ($500,000,00) Dollars for one person and One
Million and no/100 ($1,000,000.00) Dollars for each occurrence;
limits for property damage shall be not less than T-wo Hundred
Thousand and no/100 ($200,000.00) Dollars for each occurrence;
-11-
'.
i
,
or a combination single limit policy of One ll..illion and no/100
($1,000,000,00) Dollars or more, The City shall be named as an
additional insured on the policy, and the Developer or all its
subcontractors shall file with the City a certificate evidencing
coverage prior to the City signing the plat.
The cert i.ficate
shall provide that the City must be given ten (lO) days advance
written notice of the cancellation of the insurance.
The
certificate may not contain any disclaimer for failure to give
the required notice,
10. REIMBURSEMENT OF COSTS FOR DEFENSE. The Developer
agrees to reimburse the City for all costs incurred by tne City
in defense of enforcement of this contract, or any portion
thereof, including court costs and reasonable engineering and
attorneys' fees,
11. VALIDITY,
If any portion, section, subs ection,
n
u
n
u
n
LJ
n
u
n
u
n
LJ
n
u
n
LJ
_~n
u
n
LJ
sentence, clause, paragraph or phrase in this contract is for LJ
n
any reason held to be invalid by a court of cTImpetent jurisdic-
tian, such decision shall not affect or void any of the other
provisions of the Development Contract.
12, GENERAL.
A. Bindinq Effect, The terms and provisions hereof
shall be binding upon and inure to the benefit of
the heirs, representatives, successors and assigns
of the parties hereto and, shall be binding upon
all future owners of all or any part of the
Subdivision and shall be deemed covenants running
with the land,
B.
Notices,
required
given or
Whenever in this agreement it shall be
or permitted that notice or demand be
served by either party to this agreement
-l2-
"
"
n
u
n
u
n
u
n
u
n
LJ
n
LJ
n
u
n
LJ
n .
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
~
u
,..,
u
n
U
,..,
u
n
u
,..,
u
n
u
n
u
n
u
,..,
LJ
n
u
to or on the other party, such notice or demand
shall be delivered personally or mailed by United
States mail to the addresses hereinbefore set
forth on Page 1 by certified mail (return receipt
requested). Such notice or demand shall be deemed
timely given when delivered personally or when
deposited in the mail in accordance with the
above. The addresses of the parties hereto are as
set forth on Page 1 until changed by notice given
as above.
C. Final Plat Atloroved. The City agrees to give
final approval to the plat of the Subdivision upon
execution and delivery of this agreement and of
all required petitions, bond and security.
D, Incornoration bv Reference, All plans, special
provisions, proposals, specifications and con-
tracts for the improvements furnished and let
pursuant to this agreement shall be and hereby are
made a part of this agreement: by reference as
fully as if set out: herein in full,
13, In tneevent that Developer violates any of the
covenants and agreements contained in this Development Contract
and to be performed by the Developer, the City, at its option,
in addition to the rights and remedies as set out hereunder may
refuse to issue building pe=.mits to any property within the plat
until such time as such default has been corrected to the
satisfaction of the City,
DEVELOPER
CITY OF ANDOVER
By
By
Mayor
By
ATTEST:
By
Clerk
-13-
"
"
"
n
u
n
STATE OF MINNESOTA)
) S5,
COUNTY OF ANOKA )
u
n
u
On this
day of
, 19___, before me,
n
a Notary Public within and for said County, personally appeared
LJ
James E. Elling and Victoria Volk, to me known to be respec-
n
tively the Mayor and Clerk of the City of Andover, and who
executed the foregoing instrument and acknowledged that they
executed the same on behalf of said City,
u
n
LJ
n
LJ
Notary Public
n
LJ
n
STATE OF MINNESOTA)
) S5,
COUNTY OF ANOKA )
u
n
day of
, 19___, before me,
LJ
On this
a Notary Public within and for said County, personally appeared
n
u
and'
to me' known to be the
n
and
of
u
, a corporation organized 'and' existing, under the
n
laws of the State oJ Minnesota, and who executed the foregoing
LJ
instrument, and acknowledged that they executed the 5 ame on
behalf of said corporation.
n
LJ
n
LJ
n
Notary Public
LJ
This instrument was drafted by:
n
Burke and Hawkins
299 Coon Rapids Blvd., #101
Coon Rapids, MN 55433
u
n
u
.
-14-
n
LJ
"
"
n
u
n
LJ
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
u
n
LJ
n
u
n
u
n
u
n
u
:6-78R
'.
CITY OF ':01DOVEB.
COL~T"! OF .~...,'10KA
...,TAT:=: OF MINNESOTA
No, .:z.:78-o
I
. F><..
-
A R:=:SOLUTION PROVIDI..i.'rG ::OR T:-!:=: DE::ER1vf.E:NT. OF S?ECI.AL
ASSESSMENTS ::OR PE...."tSONS 65 YE.-'L,,-S OF AGE OR OLDER FOR Vr:-iOM
IT WOULD ,3E A HARDS-......lP TO ~LA.....><.:E PAYMENTS,
vVHE....t:1" "'A.S, Minnesota Statutes aut.'J.orize the City of Andover
upon proper application, to deier the ?-yment of special assessments against
any homestea.d property o-wned by a person 65 years oi age or older on
January I of the pa.yrn=t year and for whom it would be a hardship to
make the payments, and
W:'"iERE..-\.S, the City Council has determined that the deierra.l oi
assessments should be granted to any person otherwise qualified who shall
make prope::' application claiming that the a=ual principal and interest
due on a::l. assessment is in excess oi 2,.l.L2"i'a oi his cur::-ent annual income
and, thereiore, a hardship for him. The proper application form shall be
provided by the City, P..ny homestead parcel with an Assessor's Ma::-ket
Value i..:::. e..~cess of $65, 000 shall not qualliy.
NOW, THEREFORE, BE IT RESOLVED, by the il,.ndover City Council
that specia.l assessments against any homestead prope:ty owned by a person
65 years oi age or, alder ior whom it would be a hardship to make the payment
be deierred subject to the aio::-ementioned income and property value c=ditioI:.s
upon submission oi the appropria.te application signed by ue qualilied person.
:FURTHER BE IT RESOLVED uat an inte::-est rate oi 6"70 be applied
to the prc.cipal and mterest of the assessm=t to be deierred and shall be
parable in accordance with the terms and provisions oi 1-ii=esota St:atu:i::es.
:E'URTHER B-E IT RESOLVED that the right oi deferment is
automatically terminated as provided tmder :Minnesota. St:atutes.
FURTHER BE IT RESOLVED uat applications for deferI:lents for
a particular year ::nust be submitted by October 15 of the preceeclli:tg year,
FURT:'"iER BE IT RESOLVED that a copy of the current Minnesota
Statutes relative to deferred as seSSI:le::l.ts ior se.o.iorcitizens is made a part
oi this res olution by reierenc e.
Adopted by the A.ndover City Cotmcil this ~ da.y of
October
,1976.
\.)j~~a~
eider - Mayor
.,
CITY of ANDOVER
'.
,., ,.,
LJ
,.,
U
n
LJ
,.,
U
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
LJ
(
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (612) 755-5100
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
City Staff
~
/
/ .
Sewer and Water
James E, Schrantz
January 1992
1992 Charqes for
SANITARY SEWER
Trunk
Sewer Area Charge
Sewer Connection Fee
(Commercial Connection Fee Rate ~ 1
Connection Fee for Each SAC Unit)
Laterals
Hookuo Permit Fee (Sewer)
Sewer-Availability Charge
Plumbing
(Metro)
WATER
TSS (Trunk, Source and storage)
Water Area Charge
Water Residential/REC
Non-Residential
Laterals
Water Meter 5/8"
Water Meter Permit Fee
Plumbing
USER RATES
Water $7.00 mlnlmum
Sewer A - Area
B - Area
ENR December 9, 1991
92SEWERWATERCHARGES
"
"
$927/acre
$256,65/unit
$22/F,F, (Estimate)
$40.50
$700 - January 1, 1992
? (Homeowner contracts
n
LJ
for:
n
LJ
n
$988/acre
$1070/unit
$535/unit or
$5350/acre - whichever
is largest
u
n
u
$22/F.F, (Estimate)
$120
$50,50
?, (Homeowner contracts
,.,
LJ
f 01;---1
LJ
$5 + $,95/1000 gal.
$8,00 per month
$12.00 per month
n
LJ
4933 1992 average
(Estima ted)
Mpls. - st. Paul
Construction
n
of 500e
LJ
n
LJ
n
LJ
n
u
10. CONSIDER EXTENDING TERM OF MAYOR TO FOUR (4) YEARS
n
u
With the increasing population it is becoming more and more difficult for a mayor to
accomplish political and community goals in a two (2) year term, Many cities within the
metropolitan area have already amended their City ordinances to allow four year terms
for the Mayor. Several surrounding communities have or are working towards extending
the term of their Mayor, as shown in the attached table, The extension of the Mayor's
term would allow the chief elected official to work towards long-term goals and allow for
greater consistency between the Mayor and Council member's term of office.
r-,
u
n
u
r-,
CONSIDER AND DISCUSS:
LJ
As many communities have already changed the term of their Mayor to four years, what
issues supported this change in these communities?
r-,
u
What process would the City follow in changing the Mayor's term to four years? If
approved, when would this change become effective?
r-,
u
Does Council wish to extend the Mayor's term to four (4) years?
n
u
Other Comments/Issues:
r-,
LJ
n
u
,..,
LJ
,..,
u
n
u
...,
u
n
u
r-,
u
n
LJ
,..,
u
"
n
u
n
u
MAYOR'S TERM
n
u
CITY LENGTH OF TERM
ANDOVER 2 YEARS
ANOKA 2 YEARS
BLAINE 4 YEARS
BROOKLYN PARK. 4 YEARS
CHAMPLIN 2 YEARS
COON RAPIDS 4 YEARS
LAKEVILLE 2 YEARS
MAPLE GROVE 4 YEARS
RAMSEY 4 YEARS
ST. FRANCIS 2 YEARS
S'f-;- LOUIS PARK. 4 YEARS
n
u
n
u
n
u
n
u
n
u
n
u
n
u
....,
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
"
n
Minnesota Statutes 2001, 412.02
u
n
Minnesota Statutes 2001. Table of ChaRters
u
Table of contents for ChaRter 412
n
u
n
u
n
u
,..,
u
n
u
n
u
n
u
...,
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
...,
LJ
n
u
Page 1 of3
412.02 City elections1 officers, terms, vacancies.
Subdivision l.
officers shall be
and in the cities
Officer
Mayor
Clerk
Treasurer
Clerk-
Treasurer
Three
Council
members
Four
Council
members
Five
Council
members
Six
Council
members
Officers elected, The following
elected for the terms and in the years shown
described in the table.
Number of
Years in
Term
Two
or four
Four
Four
Four
Four
Four
Four
Four
Year Elected
Every two years
except where
four years is
otherwise provided
pursuant to statute
Every four years
in year when
treasurer is not
elected
Every four years
in year in which
clerk is not
elected
Every four years
in year in which
one council
member is
elected
Two every four
years and one in
alternative
election
Two each
election
Three every four
years and two in
alternative
election
Three each
election
City
Elected
Every statutory
city
Every statutory
standard plan city
in which there is
no clerk-treasurer
Every statutory
standard plan city
in which there is
no clerk-treasurer
Every statutory
standard plan city
where such office
exists pursuant to
subdivision 3
Every statutory
standard plan city
with a council of
five
Every statutory
optional plan city
with a council of
five
Every statutory
standard plan city
with a council
of seven
Every statutory
optional plan city
with a council
of seven
Subd. 2. Term. Terms of elective officers shall
commence on the first Monday in January following the election
at which the officer is chosen, All officers chosen and
qualified as such shall hold office until their successors
qualify.
Subd, 2a. Vacancy. Except as otherwise provided in
subdivision 2b, a vacancy in an office shall be filled by
http://www.revisor.1eg.state.mn.us/stats/ 4l2/02,html
3/2212002
Minnesota Statutes 2001, 412.02
council appointment until an election is held as provided in
this subdivision. In case of a tie vote in the council, the
mayor shall make the appointment. If the vacancy occurs before
the first day to file affidavits of candidacy for the next
regular city election and more than two years remain in the
unexpired term, a special election shall be held at or before
the next regular city election and the appointed person shall
serve until the qualification of a successor elected at a
special election to fill the unexpired portion of the term. If
the vacancy occurs on or after the first day to file affidavits
of candidacy for the regular city election or when less than two
years remain in the unexpired term, there need not be a special
election to fill the vacancy and the appointed person shall
serve until the qualification of a successor. The council must
specify by ordinance under what circumstances it will hold a
special election to fill a vacancy other than a special election
held at the same time as the regular city election.
Subd. 2b. Inability or refusal to serve. A vacancy
in the office of mayor or council member may be declared by the
council when the officeholder is unable to serve in the office
or attend council meetings for a 90-day period because of
illness, or because of absence from or refusal to attend council
meetings for a 90-day period. If any of the preceding
conditions occurs, the council m~after it has by resolution
declared a vacancy to exist, fill the vacancy at a regular or
special council meeting for the remainder of the unexpired term,
or until the person is again able to resume duties and attend
council meetings, whichever is earlier. When the person is
again able to resume duties and attend council meetings, the
council shall by resolution remove the temporary officeholder
and restore the original officeholder.
Subd. 3. Clerk, treasurer combined. In cities
operating under the standard plan of government the council may
by ordinance adopted at least 60 days before the next regular
city election combine the offices of clerk and treasurer in the
office of clerk-treasurer, but such an ordinance shall not be
effective until the expiration of the term of the incumbent
treasurer or when an earlier vacancy occurs. After the
effective date of the ordinance, the duties of the treasurer and
deputy treasurer as prescribed by this chapter shall be
performed by the clerk-treasurer or a duly appointed deputy.
The offices of clerk and treasurer may be reestablished by
ordinance. If the offices of clerk and treasurer are combined
as provided by this section and the city's annual revenue for
all governmental and enterprise funds combined is more than
$100,000, the council shall provide for an annual audit of the
city's financial affairs by the state auditor or a public
accountant in accordance with minimum auditing procedures
prescribed by the state auditor. If the offices of clerk and
treasurer are combined and the city's annual revenue for all
governmental and enterprise funds combined is $100,000 or less,
the council shall provide for an audit of the city's financial
affairs by the state auditor or a public accountant in
accordance with minimum audit procedures prescribed by the state
auditor at least once every five years, which audit shall be for
a one-year period to be determined at random by the person
conducting the audit.
http://www.revisor.leg.state.mn.us/stats/ 412/02.html
Page 2 of3 n
u
n
LJ
n
u
n
u
n
u
n
LJ
n
U
n
u
n
LJ
n
u
n
u
n
u
n
LJ
n
LJ
n
u
n
LJ
n
U
n
u
n
LJ
. 3/22/2002
n
Minnesota Statutes 2001, 412.02
u
n
Subd. 4. Repealed, 1973 c 34 s 7
u
Subd. 5. Repealed, 1983 c 359 s 151
n
Subd. 6. Council increased or reduced. The council
may by ordinance adopted at least 60 days before the next
regular city election submit to the voters of the city the
question of whether the city council should be increased or
reduced to seven or five members. The ordinance shall include a
schedule of elections and terms to accomplish the change. The
proposal shall be voted on at the next city general election
and, if approved by a majority of those voting on the question,
go into effect in accordance with the schedule.
u
n
u
n
L.J
...,
HIST: 1959 c 675 art 6 s 30; 1961 c 230 s 1; 1963 c 799 s 5;
1963 c 811 s 1; 1965 c 417 s 1-4; 1967 c 289 s 2; 1973 c 34 s 1;
1973 c 123 art 2 s 1 subd 2; art 2 s 2; 1973 c 492 s 7; 1974 c
337 s 5; 1976 c 2 s 131; 1976 c 44 s 21; 1981 c 172 s 3,4; 1983
c 359 s 62; 1986 c 444; 1989 c 30 s 1,2; 1995 c 27 s 2; 1996 c
422 s 2,3; 1999 c 75 s 2; 1999 C 132 s 43
LJ
n
LJ
...,
Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota.
LJ
, ,
LJ
n
LJ
n
u
n
u
n
LJ
n
u
n
LJ
n
LJ
n
u
n
LJ
n
L.J
http://www.revisor.leg.state.mn.us/stats/ 412/02.html
Page 3 of 3.
3/22/2002
Minnesota Statutes 2001, 412.022
Minnesota Statutes 2001. Table of Chapters
Table of contents for Chapter 412
412.022 Council may provide four-year term.
Subdivision 1. Procedure. The council may, by
ordinance, establish a four-year term or reestablish a two-year
term for the office of mayor commencing with the ensuing term,
except that in a standard plan city which establishes a
four-year term for mayor, the first mayor to serve a four-year
term shall be elected at the first election when the clerk is
not to be elected. In any case the ordinance shall not affect
the term of the mayor elected in the year in which it is adopted
unless it is adopted at least four weeks before the closing date
for the filing of affidavits of candidacy for such election.
Subd. 2. Repealed, 1976 c 44 s 70
Subd. 3. Repealed, 1976 c 44 s 70
HIST: 1967 c 289 s 16; 1969 c 238 s 1; 1973 c 34 s 3; 1973 c
123 art 2 s 1 subd 2; 1976 c 44 s 22; 1984 c 655 art 1 s 64
Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota.
http://www.revisor.1eg.state.rnn.us/stats/412/022.html
Page 1 of 1 n
u
n
LJ
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
Ll
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
'.
3/22/2002
n
u
n
"
11. CONSIDER DEVELOPING A VOLUNTEER PROGRAM FOR COMMUNITY
ACTIVITIES
u
u
,..,
With the rapidly growing population of Andover it is important that the City/Community
provide ample opportunities for residents to feel welcomed, safe and proud of the
community they live in. Putting on such events like the Andover Fun Fest provides
residents with a great opportunity to get out and "meet the neighbors." In order for the
City/Community to be able to continue to provide for the residents it is important to get
the residents of Andover involved. While the Fun Fest is an important community event,
the lack of volunteers to help coordinate, plan and staff this event has left a substantial
void, which City staff has filled. (Please find attached some information on creating and
maintaining volunteers)
"
u
LJ
....,
LJ
"
CONSIDER AND DISCUSS:
LJ
What type of volunteer programs does the City Council foresee in the future that would
require resident participation?
"
LJ
u
As many of these programs have a full-time or part-time staff component to recruit,
assign, and coordinate volunteer efforts, is Council willing to commit City resources to
underwrite the cost of staffing?
,..,
,.,
What strategies could be used to keep the volunteers interested and coming back?
u
Is the Council interested in developing a volunteer program?
,.,
u
Other Comments/Issues:
,..,
u
n
LJ
n
u
"
LJ
n
u
,..,
u
....,
LJ
....,
'J
'.
larity l'iIlage@ Research: Seven steps to achieve effective volunteer support
t
hllp:/!www.charityvillage.comlcharityvillagelresearchlrvoI16.htrr
Path: Main Street: Library : Research Articles: Feature Article
Seven steps to achieve effective volunteer support
August 13,1997; Canadian FundRaiser
Starting a Volunteer Program? Here are seven essential steps to help make it a long term success.
1. Define why you need volunteers
Are you looking for volunteers to enhance the services that you provide, to strengthen your
community involvement, to enrich your exposure to certain communities? Is there a genuine
reason to use volunteers?
Every volunteer program must begin with an understanding of why your organization wants or
needs volunteer support. Ensure that you have the support of your board of directors and senior
administrators before embarking on a recruitment campaign. At the initial stage, it is also
essential to establish desired outcomes for volunteer involvement. Establishing these outcome
objectives early in the process will help to guide the types of volunteers that you recruit, and the
way that you manage them once they have come on board.
2. Design valuable volunteer opportunities
By designing valuable volunteer assignments you provide volunteers with challenge and
motivation for continued success. Layout the responsibilities of each job. Plan training and
support programs to facilitate volunteer learning and development, and ensure that volunteers are
aware of the goals and outcome objectives for their involvement.
3, Recruit carefully
When you've designed your volunteer opportunities, target the appropriate audiences to recruit
those who are truly interested in the project. Understand the characteristics of your existing team,
and recruit volunteers to mirror this team. Be honest about the workload and time commitment
involved in the project. Above all, ask for help but don't plead - you want volunteers who want to
be there.
4. Screen, interview and place cautiously
Screening and interviewing potential volunteers facilitates their commitment to the organization
or to the project at hand. It shows potential volunteers that you take both the project and their
time seriously. Screening also gives you an opportunity to match qualifications and skills with
your needs and the needs of your volunteers. An interview is also the best time to define
availability and schedule activities that fit both the organization and volunteers.
5, Bring them on board with training
Comprehensive orientation and volunteer training programs give volunteers a feeling of
belonging and status. It shows that your organization values them enough to make an investment
.,
.arity Village@ Research: Seven steps to achieve effective volunteer support
http://www.charityvillage.comlcharityvillagelresearchlrvolI6.htm
in them and, again, helps to reinforce their commitment to the cause. Orientation also helps set
the tone of the work area and allows volunteers to adapt more easily to the organization's
surroundings.
As part of the volunteer training sessions, you should provide a general orientation to the
organization, including a discussion of its mission and philosophy. Outline the organizational
framework, and any codes of conduct that are enforced. Offer any project-specific training that is
necessary to develop needed skills, and don't forget to tour the work area and point out the
sometimes-not-so-obvious features like washrooms and water fountains.
6. Recognize. Recognize. Recognize.
Recognition programs show that your organization values volunteer support. They also provide a
motivation for continuing commitment from your volunteers. Recognition should be both fonnal
and infonnal, with events supported by the organization, as well as personal notes and
communication. Don't forget to recognize volunteers publicly when newspaper or other media
opportunities arise or when it's time to write the annual report again.
7. Follow-up effectively
A final element of a successful volunteer program is continual follow-up and evaluation.
Effective follow-up provides feedback to volunteers and staff and opportunities-to improve
service to both. With a careful plan, and continual volunteer communication and training, it
should be easy to evaluate your success and improve your program with time.
Based on a presentation at the 1997 Annual CCAE Conference by Diane Morrison, Vice
President of Patient Programs at Dr. Everett Chalmers Hospital in Fredericton, NB.
"Search Research Articles
a
Main Street I Advertise I Jobs I NewsWeek I Oraanizations I Suppliers I
Resources
VolunteerlDonate I Librarv I Learn I Search I Quick Guides I Contact Us
Go to page:
E1
Copyright@ 1995-2001 CharityVillage Ltd. All rights reserved. help@charitwillaae.com
"
,lunteer Management - FAQ #03
wysiwyg://128/http://search.genie.orgl gen.. .Sortfield=category& -Sortfield=faqID&- Fine
~7~
t" Answers
Opinion 'i'- Links ,~ Publications
How do I Staff Our Volunteer Program?
By Susan J. Ellis
Excerpted from From the TaD Dov..'Il: The Executive Role ill Volunteer Profram
Decisions regarding the staffing of the volunteer program deserve careful consideration. How
you go about designating or hiring the leadership of the program will be influenced by the
goals you have for the utilization of volunteers. While it should be obvious that your staffing
plan must fit the number and functions of volunteers you anticipate, it may not be obvious
how to develop a "formula" to determine the right "fit."
Identifying a Leader
The vast majority of people who ~irect volunteer programs do not do so as a full-time job.-
Rather, they work part-time at volunteer management while actually primarily filling a
different function in the organization; they have been asked to assume leadership of the
volunteer program in addition to their other responsibilities. In many cases they were
"anointed" into the leadership of volunteers; they did not seek the extra responsibility and felt
they had little or no option when their administrator offered it to them. Additionally, they
continue to view their original job description as their priority and try to ,"squeeze in" the
volunteer program as a secondary set of tasks. In terms of career goals, most of these
part-timers have no interest in pursuing the volunteer management field. They see themselves
rather as "social workers," "park rangers," "occupational therapists," or "probation officers"
and consider the volunteerism "piece" of their jobs as something they will escape when they
move up.
Logically, someone who sees volunteer leadership as secondary (perhaps even as distracting)
will rarely give the type of direction to the program that will make it achieve its true potential.
So why "anoint" a reluctant director of volunteers?
The first step is to decide whether or not you are able (or willing) to create a new budget line
for a volunteer program staff member. Since the dollar value of volunteer services far exceeds
the actual funds expended (see Chapter 1 I), it may be worthwhile to wait in creating or
expanding your volunteer component until funds can be found. A special fundraising event or
a special grant request might create the first year's salary, especially if you plan to begin with
a part-time staff member. At least this part-timer will devote all of his or her on-site time to
the subject of volunteers. And the time will be devoted willingly and enthusiastically because
it will be this person's primary job responsibility. The difference in possible achievement of
goals because of this factor of primary responsibility cannot be overestimated and outweighs
even the time limitations of a shorter work schedule.
If a new budget line is absolutely not possible, then you should begin by discovering who on
staff might actually want to learn about volunteer management. Even if the interested staff
member functions in a work area that seems tangential to what you plan for volunteers, the
factor of free choice should weigh heavily in favor of giving that staff member the
oluntee;r Management- FAQ #03
wysi wyg://128/http://search. genie.org/gen ...Sortfield=category&-Sortfield=faqlD&- Fin I
responsibility for volunteers.
When I conduct workshops for people who are part-time directors of volunteers in addition to
carrying other agency job responsibilities, I always ask whether they tried to clarify the
following important points at the time they accepted their volunteer-related tasks:
. What exactly does "part time" mean? How many hours of the day or week will I be
allowed to devote to volunteer management?
. In what ways will my present workload be decreased in order to "make room" for my
new volunteer program responsibilities?
· At what level of program growth will my part-time status be reviewed to determine
whether more time is needed for volunteer management or if the agency is ready for a
full-time director of volunteers (not necessarily me)?
. What other agency resources will be made available to me in support of the new
volunteer program?
. Does my immediate supervisor understand and completely accept the fact that my
previous work patterns will now have to change, especially in terms of decreasing my
former output in my primary area of service?
In all too many cases, these questions are not raised by either the new leader of volunteers or
the CEO. Because so many of these ~ues require decision-making authority, it would be
helpful for the executive to consider these and other questions before selecting an existing
staff member to take on the added responsibility of the volunteer program. Otherwise,
volunteer management becomes nothing more than an addendum to an already busy schedule
and, in fact, produces stress and tension among the staff as a whole.
It is probably just as pertinent to consider some of these issues even if a brand new employee
will be hired to focus on leading the volunteer program as a sole responsibility, but on a
part-time schedule. For example, at what point will you start thinking about increasing the
number of work hours for the director of volunteers? Or, if you do not want to expand this
position, at what level of growth will you consider the volunteer program "capped"?
Whether you delegate volunteer management to an existing staff member or hire a new
part-time employee, also assign specific responsibilities for supporting the volunteer program
to other agency staff. This makes it clear that volunteers will be part of everyone's job
because they are now part of the organization's delivery of services. For example, the public
relations staff should help with recruitment, the bookkeeper with recordkeeping, and the
clerical pool with correspondence. It is up to you to distribute the work where it logically
belongs and to specify the chain of command between the new head of the volunteer program
and those other staff members working on behalf of the volunteer program.
Even when you are ready and able to designate a full-time director of volunteers, other
organizational personnel will continue to have support roles to play in assuring that the
volunteers become part of the team.
Permission is granted for organizations to download and reprint this excerpt. Reprints must
provide full acknowledgment of source, as provided:
Excerptedfrom From the TOD Down: The Executive Role in Volunteer Prorram by Susan J.
Ellis, @ 1996, Energize, 1nc. Available through Energize, 1nc., 1-800-395-9800 or online at
l1.'W).1.'. ene rf! i7.ein c. COIn.
sentia! Volunteer Management
http://www.casanet.orglprogram-managementlvolunteer-managelessenvol.hm
,',.<~_:t- :.:.,
, '';:.'...<,'
:ir'i't:,:;>
... ..:;::~-,,;':\I:T;E~:.;:":~:;;~i'::'~JT2-;-;"
C3!!
F~~~J~;....
--"'r":.~:-""-'1~"-'~-""""";""
","'::(:h't., ...~:,;.;--, ' .
", ~'?:L:;~:' Ii "'F::;.';~:'.\!',~.
i-'-''-->>:',:'
(3) Back
Program Management: Volunteer Management
Essential Volunteer Management
Document Author: Rick Lynch and Steve McCurley
Date Posted: 4/99
Overview of Volunteering
Topics:
C: Job Development
Ii' Recruitment
C) Interviewing
C Orientation and Training
C Supervision
C The Recognition Process
Volunteering is one of the most pervasive activities in American society, one which has long been a
historical tradition.
During the current era over half of the American population regularly becomes involved in some sort of
volunteer activity during the course of the year. This amounts to over 100 million people donating time in
excess of 19 billion hours a year, valued at over $150 billion per year.
The recipients of this time include organizations working in all areas, including religion, health, education,
arts & culture, the environment, etc.
Recipients also include all types of organizational structure. While most volunteers work with non-profit
agencies, a significant portion (almost 18%) are connected with some level of government. During the last
10 years, volunteering for government has been one of the fastest growing areas of volunteer involvement.
Volunteers come from all age groups, educational backgrounds, income levels, genders, and types of
employment. It is quite correct to say that in this society almost everyone can be looked upon as a potential
volunteer.
Probably the biggest change that has occurred in volunteering during the last twenty years has been a shift
towards volunteers who prefer shorter-term commitments with agencies. This shift has been caused by a
variety of factors. including greater portions of working adults and a greater demand by organizations for the
available volunteers. It has now become necessary for those programs that wish to utilize volunteers to pay
much greater attention to the needs and requirements of the volunteers, including providing assignments
which require small commitments of time and greater flexibility in scheduling.
Volunteers become involved for a variety of reasons, depending upon both the individual and the cause they
are considering. The basic motivations that are often cited include:
. Helping others.
. Interest in the work or activity.
. Wanted to learn and gain experience.
. Had a lot of free time.
. Devoted to the cause.
. Know someone who was involved.
. Religious concerns.
As you might expect, with over 100 million people involved, the potential reasons stretch across the entire
range of human motivation.
It is particularly important in operating a volunteer program to retain a broad view of potential volunteer
involvement. Do not assume that the only people who are likely to volunteer for the program are the same
types of people who previously volunteered for it. If you limit your focus in this way you are likely to create a
self-fulfilling prophecy.
The experience of other programs is that practically everyone can be persuaded to volunteer for a program if
the right techniques are utilized. By retaining the broad view you will greatly expand your potential targets in
".
]rial Volunteer Management
,
http://www.casanet.orglprogram-managementlvolunteer-manageJessenvol.htm
volunteer recruitment.
Volunteer Program Design A volunteer program requires the same type of managerial effort that any other
program operation would require. All of the basic steps in program development and design apply to it, with
some additional care required because of the possible lack of familiarity and comfort of staff with the
concept of volunteer utilization.
Program planning and design begins with an initial assessment of why the agency wishes to utilize
volunteers and what the benefits and problems are likely to be of volunteer utilization.
Possible benefits that might be cited include:
o Delivery of services at reduced cost.
o Access to additional expertise.
o Belter contact with the community.
o Belter assistance to clients.
Possible disadvantages that are cited include:
o Lack of control and reiiability of volunteers.
. Time demands for volunteer supervision.
o Potential negative impact on paid jobs.
o Difficulties in recruiting enough qualified volunteers.
It is essential that the agency and its staff have an overall appreciation that the utilization of volunteers will,
on balance, be worth the investment of organizational resources that are required to make the volunteer
program operate.
There are six basic stages in the design of a volunteer program:
1. Job Development and Design
2. Recruitment
3. Screening and Interviewing
4. Orientation and Training
5. Supervision
6. Recognition
A properly designed volunteer program will proceed through these six steps, handling each in turn.
Attempting to short-circuit the system, or attempting to deal with the later stages before completing the
earlier steps will only lead to later problems. Many programs, for example, rush to recruit volunteers before
developing jobS for the volunteers to perform. This only leads to confusion for both the volunteers and the
agency staff.
Approach the volunteer program just as you would any other program. Plan carefully, work systematically,
and the effort will bear success. Approach the program in an unreal fashion, such as imagining that
volunteers will be a totally 'free' resource, and you will only meet with trouble.
Job Development
Volunteers need clearly defined jobs that have been thoughtfully prepared. The keys to recruiting, motivating
and supervising a volunteer are built into the job description.
A job description is a definition of a person's duties and responsibilities within the agency. It is the final
product of the job design process. This process should reflect four basic elements, which once defined will
promote greater efficiency and require less management effort. These elements are:
Responsibility
This is the actual task or tasks that the volunteer is expected to perform. It should include both the goal
toward which the volunteer is working and types of activities which the volunteer will be performing.
o Authority: This defines the parameters that the volunteer must work within and explains the extent to
which the volunteer can make decisions about how work is to be carried out.
o Accountability: The volunteer needs to have a goal that is oriented toward results. Not holding the
volunteer responsible for producing results is a subtle way of indicating that the work is valueless and
unimportant.
o Measurements: These define how the volunteer will know if he has successfully achieved the results.
These should be discussed and agreed upon in advance with the volunteer.
This results-oriented approach to job design has definite benefits for you, your volunteers, and your agency:
o First, you can manage a well-defined program easier than a loosely-defined one.
o Second, your volunteers will have some of their need for a sense of achievement satisfied.
ntial Volunteer Management
,
hltp://www .casanet.org/program-managementlvoiunteer -manageJessenvo1.nun
. Third, your agency will experience a program that is more effective because people are clear about
what they are supposed to accomplish and therefore are more likely to do so.
The job description is your planning tool to help your volunteers understand the results to be accomplished,
what tasks are involved, what skills are required and other important details about the job. A job description
provides an organized means of creating continuity in a job from one volunteer to the next. It is also a living
document that should be revised as your program changes, or as the volunteer develops during their service
with the agency.
Job descriptions are the building blocks of your volunteer program, insofar as all recruiting, interviewing,
placing, supervising, and evaluating is based on the information contained in the job description. The key to
a good job description is to keep it short, succinct and clear.
back to topics
Recruitment
Recruitment is the process of locating volunteers. While a seemingly simple concept, effective recruitment is
actually a subtle blend of only doing as much work as you must to get enough volunteers who are qualified
for the positions you wish to fill.
Oddly enough, over-success in recruitment can be a serious problem for programs, since it results in either
accepting volunteers that you cannot make use of, or else rejecting applicants and risking their resentment.
Recruitment Methods There are three basic ways of planning your recruitment program.
The first method is usually called "Warm Body Recruitment." This method is utilized when the volunteer
positions you are attempting to fill fit one of two characteristics:
A very large number of volunteers will be required for a short period of time (as in a special event).
Tile-volunteer job to be done lacks any special qualifications, and is one that most people can do if given
some training.
The basic methods for this Warm Body Recruitment all involve simpie dissemination of information about the
program. These include:
. Distribution of brochures
. Posters
. Speaker's Bureaus
. Notices in periodicals
. Word of Mouth
The second method is called "Targeted Recruitment." Targeted Recruitment is the process of consciously
planning a campaign the result of which is the delivery of your recruitment message to a small audience.
Targeted recruitment is a desirable method when the job for which you are attempting to recruit requires
some special skills or some characteristics that are not commonly found.
Planning a Targeted Recruitment campaign involves asking four questions:
1. What do we need?
2. Who could provide this?
3. How can we communicate with them?
4. What would motivate them?
By working through these questions you can develop for any volunteer job a means of identifying and
locating potential volunteers who are likely to possess the qualifications that you need.
The third method of recruiting is called 'Concentric Circles Recruitment.' This method involves identifying
populations who are already in contact with your agency and attempting to recruit them. Sample target
populations might include:
1. Your clients, their families and relatives.
2. 'Alumni' of your program.
3. Friends of your volunteers and staff.
4. People in the neighborhood in which you operate.
5. People who have been affected by the problem you are attempting to solve.
The advantage of Concentric Circles Recruitment is that the target groups are already familiar with your
agency or with the problem you are addressing, or are being recruited via their connection with a friend of
theirs. These factors make it more likely they can be persuaded to volunteer.
The Recruitment Message Every recruitment campaign must also have a compelling message. This
ientiai Volunteer Management
http://www .casanet.org/program-managementlvolunteer-managelessenvQI.htr
message is your explanation of why your organization is worthy of the donation of volunteer time that is
being requested. The message should in a short, simple, and direct manner communicate to the volunteer
the need that exists for their services and the good that they can do by volunteering. Be sure in this
message that you strive to stress the need of the community, not simply the need of your organization.
Asking The final step in recruitment is actually asking someone to volunteer. The most effective recruitment
technique is having your staff or volunteers ask their friends and acquaintances to volunteer. You can assist
them by providing them with the information to make effective use of this "Word of Mouth" recruitment.
back to topics
Interviewing
Guiding the entire process of an interview must be the idea that you are looking for the best qualified person
to fill the job. This requires that the interviewer plan very carefully to create an interview that elicits the
information you need to know for judging the candidate's qualifications for a job.
Every interview has several stages. They are:
. Pre-Interview
This is the time to review your questions (that were prepared ahead of time), job description, and the
potential volunteer's application form. It is also time to relax, because interviewers are often just as
nervous and self-conscious as the applicant.
Be sure and secure an area that is free from interruptions for the interview.
. Opening the Interview
Welcome the volunteer warmly and invite them to make themselves comfortable. The offer of a cup
of coffee or a soda is often a good way to get over an initial awkward moment. The interviewer
should make every attempt to establish rapport with the volunteer and make them feel at ease.
. The Interview
In your pre-planning the design of your questions should reflect the job for which you are conducting
the interview. You must think carefully as to whether this interview should be an 'oral test' or a
'friendly chat.' That decision is based on the skills needed for the job. If you have several applicants
for the same job, be sure and ask each of them the core questions you have developed.
A critical issue in interviewing is to be sure and listen to what the candidate has to say. Allow
the volunteer to answer your questions free of interruptions. And remember, the volunteer is
also checking out you and your agency. Invite questions, comments, and concerns so that
both of you will have gotten the information you need.
. Closing the Interview
This is perhaps the most difficult task of the entire process and it is best to be concise and upbeat.
Briefly review the interview to ensure that both parties understand the same information and then
share with the potential volunteer what the next steps will be.
It is crucial that the volunteer have a clear indication of your interest and a projected date for
a final decision. This is easy if you are interested In 'hiring' the applicant. If, however, you are
not interested in the person, say so. We must be honest and upfront with people who come
to us. They deserve to know why we want (or don't want) them.
. Lastly, thank the potential volunteer for their interest and effort.
Placement: The placement of a volunteer must be based on the information gathered in the screening
process. It must be done with the consensus of both the volunteer and the position supervisor. Finally, the
decision must be made with the understanding that both the volunteer and the supervisor can change their
minds if the placement is not working out.
Contracting: We suggest that you consider contracting with your volunteers. This simply means creating a
written agreement between the agency and the volunteer which defines what both parties are committing to
for the volunteer job. You can be as creative as you want in creating the format for such an agreement, just
keep in mind that it should include both the volunteer's and the agency's responsibilities in the volunteer
relationship. A contract is an excellent reference point for settling disagreements, and it also forms a basis
for evaluation. A final note: it is not a legal document, but it should be respected as a good faith effort by
both parties.
'Lets Make A Deal' Whiie the above description makes it sound as though the volunteer is being
interrogated by the agency, this is not the case. The agency is equally being examined by the potential
volunteer. The real intent of the interviewing process might best be termed 'matching" - finding a proper and
happy fit between the interests of the volunteer and those of the agency. The interviewing process is more
one of negotiation, with each side attempting to find something which is suitable on the part of the other.
back to topics
".
ential Volunteer Management
http://w_ww.casanet.orglprogram-managementlvolunteer-managelessenvol.htm
Orientation and Training
Orientation and Training are the twin processes of providing volunteers with the information which they
require to perform their work effectively.
Orientation
'Orientation" involves giving volunteers an adequate background on the agency, its operation, and its
procedures. Orientation is required because the volunteer needs to be made a part of the organizational
environment, a process which requires the volunteer to understand what the organization is and how it
operates.
A good orientation program will provide the volunteer with the following types of information:
. Description and history of the organization.
. Description of the overall programs and clientele of the organization.
. Sketch of the organizational chart of the organization.
. Orientation to the facilities and layout of the organization.
. Knowledge of general policies and procedures.
. Description of volunteer management system.
The purpose is to provide the volunteer with a context within which to work. The better the volunteer
understands what the organization is and how it operates, the better the volunteer will be able to fit his or her
own actions into proper methods of behavior and to display initiative in developing further ways to be helpful
to the organization. back to topics
Training
"Training" is the process of instructing volunteers in the specific job-related skills and behavior that they will
need to perform their particular volunteer job.
It is designed to tell the volunteer:
. How they are supposed to perform their particular job.
. What they are not supposed to do in their job.
. What to do if an emergency or unforeseen situation arises.
An effective training program operates by identifying those skills, knowledge and behavior which would be
essential in good job performance and then designing a training format which instructs the volunteer. It
should be practical, experiential, and tailored to the individual needs of the volunteer.
It is helpful in doing volunteer trainer to involve both other staff and volunteers in designing and delivering
the training. back to topics
Supervision
Supervision of volunteers is essentially no different in concept or execution than supervision of any other
type of staff for an agency. It requires the same care and skills for interpersonal relations.
Some aspects of supervision, however, need an extra emphasis in the volunteer reiationship. These include:
1. Who Provides the Supervision? Is supervision to be provided by the volunteer coordinator or by
the staff person with whom the volunteer will most closely be working? Both systems work, but it is
essential to make sure that all parties are in agreement upon whom the responsibility for day-to-day
supervision and management lies.
2. Flexible Management Volunteers must be treated as individuals, with recognition that their
motivations are different and their styles are different. The supervisor must be able to accommodate
individual variations. This may often having to deal with situations that do not occur in paid-staff
situations, such as those that arise because the volunteer position may have a lower priority that
other things that arise in an individual's life.
3. Allocating Time for Management The pervasive myth that volunteers are 'free' is often the bane of
good management.
Staff who are responsible for volunteers must recognize that their own time must be allocated to relating to,
managing and dealing with the volunteers. Staff must have time to be available to volunteers, in order to
relate to them on both a professional and a personal basis.
Recognition Volunteer recognition is the process of rewarding and motivating those volunteers who have
contributed effectively to the organization.
There are two basic types of volunteer recognition efforts:
Awards
"Awards" are the periodic provision of tokens of recognition to volunteers, both in a group and a one-to-one
basis. Awards generally fall into two categories. The first is 'things', including:
n~al '. olunteer Management
hllp://WWW .casanet.org/program-managementlvolunteer -managelessenvol.nan
. Certificates
. Pins
. Group photographs
. Items of clothing, such as T-shirts, caps, etc.
. Small gifts
The second category is 'events', including
. Lunches and dinners
. Picnics
. Parties and celebrations
. Field trips
. National Volunteer Week celebration
Awards are particularly useful in generating a sense of group involvement among volunteers who do not
often have an opportunity to gather together.
Rewards
"Rewards" are the more intangible day-to-day activities of recognition and motivation that are given to
volunteers. These include:
. Saying 'Thank You'.
. Giving respect and equal status to volunteers.
. Involving volunteers in staff meetings on a regular basis.
. Maintaining a personal interest in the volunteer H Spending time and effort in supervision.
. Giving the volunteer more responsibility.
Rewards tend to be more effective long-run motivators of voiunteers. back to topics
The Recognition Process
In conducting both the above systems of recognition, there are a number of principles to keep in mind.
These include:
. Granting recognition in a public forum, preferably among the peer group of the volunteer.
. Timing recognition so that it is as close as possible to the achievement of the volunteer that is being
recognized. Recognition delayed is a much less effective form of reward. It is this factor that makes
day-to-day rewards for good behavior so important.
. Tailoring recognition to the individual. Attempt to determine what type of recognition would be most
meaningful to the particular individual. Some will prefer the more public type of 'thank you'; others will
better appreciate the smaller private recognition.
. Making sure that recognition is given sincerely. An artificial or 'slick' ceremony will be detected and
resented. If you don't really mean it, don't do it.
. Making sure that recognition is fair. If you reward volunteers who are not performing well you will
de-motivate the volunteers who are performing well.
Volunteer-Staff Relations
Effective operation of a volunteer program requires that there is a supportive working relationship between
staff and volunteers. If either group does not understand the needs of the other, or if either group is
distrustful of the other, the volunteer program cannot function effectively.
It is a primary role of the volunteer coordinator to make sure that both volunteers and staff are able to work
effectively and agreeably together.
In focusing on gaining staff support, the volunteer coordinator should concentrate on providing staff with two
over-riding feelings that the utilization of volunteers by the organization. These are:
. A feeling that the utilization of volunteers is in the overall interest both of the staff person and the
organization, i.e. , that the benefit gained is worth the work required.
. A feeling of control over the process of volunteer utilization, including the ability to shape how
volunteers will be involved and even the ability to not use volunteers if that is desired.
In gaining this staff support, the volunteer coordinator should concentrate efforts in the following areas:
1. Conducting advance research about staff to learn about their previous experiences and history with
volunteers, including whether or not the staff are involved as volunteers themselves.
2. Involving staff in the development and design of volunteer jobs. This will enable you to develop jobs
that are directly of value to staff and that will be more meaningful overall to the organization.
3. Involving staff in screening, orienting, and training volunteers. This will reassure staff that volunteers
are receiving information that will make them more qualified.
4. Making sure that the staff and the volunteer coordinator are in clear agreement over who is in charge
".
l~al \' olunteer Management
http://www .casanet.org/prognun-managem~nu VUIUlJ UXJ -lU(1UQoc;, C;,.,\.,.U v VI.UU..u
of what regarding each volunteer. Having clear division of responsibilities will avoid confusion and
resentment later.
5. involving the staff in supervision of the volunteers. This could range from granting complete
managerial authority to the staff or else consulting with staff in supervisory decisions. The degree of
involvement may be worked out with each staff person and will depend to a great degree upon their
own preferences for amount of authority over the volunteer.
6. Providing feedback to the staff on the results of their utilization of volunteers. Letting them now both
about the benefits of volunteer use to their program and also letting them know about the
effectiveness of their involvement and work with volunteers.
7. Giving rewards and recognition to those staff people who work effectively with volunteers.
It is equally necessary that the volunteers understand the needs and concerns of the staff. Follow the same
steps above with your volunteers, making sure that they are matched with the appropriate staff person and
have a clear understanding of their own role in providing assistance.
Think of the 'Volunteer-Staff Relationship' not as a contest between two groups of people, but instead as a
triangular relationship involving the staff, the volunteers, and the volunteer coordinator. The role of the
volunteer manager in the relationship is to keep working with both sides to maintain balance and
understanding.
Adapted from Essential Volunteer Management by Rick Lynch and Steve McCurley, available from
VMSystems/Heritage Arts Press, 1807 Prairie, Downers Grove, IL 60515 (708)964-1194
o SearCh e:HDn:Hl (i)aaCk@,TOP
For volunteers I Annual conference I Program services I Communications
Training Volunteers I Program management I Grantees I Reference
Search the Directory of CASA Programs I Contact National CASA
National CASA Association - 100 W. Harrison. North Tower, Ste. 500
Seattle, WA 98119 - 800628-3233
'.
,-,
L.J
,..,
u
12. CONSIDER CHANGING THE CITY ZONING ORDINANCE TO PROHIBIT
BACKYARD GARAGE STRUCTURES ON URBAN LOTS LESS THAN ONE
ACRE
,..,
u
....,
Council is asked to consider changing the Zoning Ordinance to prohibit detached
backyard garage structures to be constructed on urban residential lots. Concerns over
allowing backyard garage structures in single-family residential urban zoning districts
have been raised with respect to appropriateness in an urban setting, lack of street access,
lot coverage, building profile etc.
....,
u
u
,..,
The current ordinance states:
u
"No accessory building in a Residential District shall exceed the height of the
principal structure... "
n
L.J
"The accessory buildings on a residential parcel with a lot area of one (1) acre or
less, shall not exceed seventy-five (75%) percent of the total square footage of land cover
of the foundation of the principal structure. "
n
L.J
L.J
Thrteague of Minnesota Cities supplied staff with four (4) different communities that
had the closest related ordinances that would limit size and access points to accessory
structures. (Please see the attached copies of ordinances from Andover, Blaine, Coon
Rapids, Anoka and photos taken of structures that currently exist in Andover)
n
n
L.J
CONSIDER AND DISCUSS:
n
u
What issues have prompted general concerns over backyard garage structures in an urban
residential zoning district?
n
LJ
Does Council wish to change the current zoning ordinance to limit the size of accessory
structures?
n
L.J
In what zoning district(s) would this ordinance apply?
.~
How would the City determine the maximum size of these accessory garage structures?
L.J
Should the City limit the number of accessory structures no matter how large a lot is?
....,
L.J
Other Comments/Issues:
,..,
u
n
LJ
,..,
u
n
u
'.
'.
n
LJ
A'(\d,-o"'Je. \"
r-;
(J) Alterations may be made to a structure containing non-conforming
residential units when they will improve the livability thereof, provided they
will not increase the number of dwelling units or expand the existing bulk of
structure.
L.J
n
LJ
,..,
4.04 Lot Provisions
L.J
n
(A) A lot or parcel of land for which a deed or contract for deed has been
recorded in the Office of the Anoka County Recorder upon, or prior to, the
effective date of this Ordinance shall be deemed a buildable lot provided it has
frontage on a public street right-of-way which has been accepted and is
currently maintained by the City and said space requirements for the district in
which it is located can be maintained or adjusted to conform as follows: a lot
or parcel of land of record upon the effective date of this Ordinance which is a
Residential District and which does not meet the requirements of this
Ordinance as to area, width, or other open space, may be utilized for single
family detached purposes provided the measurements of such area, width and
yard space are within sixty (60%) percent of the requirements of this
Ordinance; but said lot or parcel shall not be more intensively developed.
(8B, 9-21-76; 8F, 2-19-80)
,..,
LJ
n
u
,..,
u
n
u
L.J
(B) Except in Planned Unit Developments there shaH be no more than one
(1) principal building on one (1) lot in all residential districts.
,..,
u
(C) An access drive to every principal building shall be provided and
constructed according to minimum standards of City of Andover when such
building is three hundred feet (300') or more from a thoroughfare or street.
...,
u
....,
(D) Access to any street shown on the Adopted Major Thoroughfare Plan
shall require a curb cut permit as issued by the City Building Inspector.
L.J
,..,
(E) If any plat, for which preliminary approval has been granted by the City
Council on or before October 21, 1970 is finally approved and filed on or
before October 21, 1971, lots contained therein shall be deemed buildable lots
and the provisions of Section 4.04 shall apply. In all other cases, the
provisions and requirements of this Ordinance shall apply.
u
...,
LJ
....,
L.J
4.05 Accessory Building and Structures
,..,
(A) No accessory building or use shall be constructed or developed on a lot
prior to the time of construction of the principal building except by Special
Use Permit.
u
...,
u
(B) No accessory building in a residential area shall exceed the height ofthe
principal structure except subject to Section 4.06 (F) and Section 8.21.
,..,
u
,..,
23
LJ
'.
n
u
(C) Accessory buildings on a residential parcel of five (5 a.) acres or less shall
be subject to size restrictions based on the total square footage of land cover of
the foundation of the principal structure as stated below. However, in the case
where the accessory building serves to satisfy the minimum garage
requirements as specified in Section 6.02, the garage will nolbe calculated in
the accessory building square footage requirement. (8MMMM, 11-07-95)
n
LJ
n
LJ
n
(1) The accessory buildings on a residential parcel with a lot area of
five (5 a.) acres or less, but more than one (1 a.) acre, shall not exceed the
total square footage of land cover of the foundation of th~ principal
structure. (8MMMM, 11-07-95)
u
n
LJ
n
(2) The accessory buildings on a residential parcel with a lot area of
one (1 a.) acre or less, shall not exceed seventy-five (75%) percent of the
total square footage ofland cover of the foundation of the principal
structure. (8U, 7-19-83) (8MMMM, 11-07-95)
u
n
u
(D) When a private garage is oriented so as to face onto a public right-of-way
it shall not have less than the minimum required setback for the principal
structure asmeasured from th~ot-line.
n
LJ
n
(E) Accessory buildings and structures located in residential zoned districts
that are one hundred and twenty (120) square feet or less shall be setback a
minimum often (10) feet from side and rear lot lines. Accessory buildings
and structures located on comer lots are required to meet the sideyard setback
requirements from the street as stated in Section 6.02.
u
n
u
n
Accessory buildings and structures located in residential zoned districts that
are greater than one hundred and twenty (120) square feet shall comply with
all setback requirements as stated in Section 6.02.
u
n
u
All accessory buildings and structures shall not be constructed or placed in a
drainage or utility easement. (8BBBBB, 9-16-97)
n
u
(F) Accessory buildings in the "Business" and "Industrial" Districts shall not
be closer than ten (10') feet from side and rear lot lines subject to provisions
for abutting residential zone provided herein.
n
u
n
(G) No detached garages or other accessory buildings shall be located nearer
the front lot line than the principal structure except as herein provided:
LJ
n
(1) On residential parcels with a lot are of one (1 a.) acre or more, a
detached garage or accessory building may be constructed closer to the
front lot line than the principal structure, however, the minimum distance
it may be form the front lot line is sixty (60') feet.
(2) All detached garages or accessory buildings constructed nearer the
front lot line than the principal structure shall be similar in design and
u
n
LJ
n
LJ
24
n
LJ
'.
exterior finish material so as to be compatible to the principal structures.
(8U, 7-19-83)
(H) No accessory building in a commercial or industrial district shall exceed
the height of the principal building except by Special Use Permit.
(1) An accessory building may be located within the rear yard setback
provided said accessory building does not occupy more than twenty-five
(25%) percent of a required rear yard.
. (1) A private garage in a residential district shall not be utilized for business
or industry. Further, that not more than one-half (1/2) of the space may be
rented for the private vehicles of persons not resident on the premises, except
that all the space in a garage of one (1) or two (2) car capacity may be so
rented. Such garage shall not be used for more than one (1) vehicle registered
as a commercial vehicle with the State of Minnesota. Said vehicle must be
registered to the property leasor, or relative living on the premises. The gross
weight of such commercial vehicle shall not exceed 12,000 pounds gross
capacity. (8KKK, 1-16-90)
In an R-I or R-2 Single Family Residential District on a parcel of at least three
(3 a.) acres in size, one (1) truck-tractor may be stored within an accessory
building. Tins shall not include the parking of semi-trailers.
(8KKK, 1-16-90)
(K) Vehicles exceeding 10,000 pounds gross weight shall be parked in a
garage or along the side or rear of a residential lot. Such vehicles shall not be
parked in the front)'ard.
(L) No permanent sheet metal, painted or unpainted accessory building, except
small garden sheds not exceeding one hundred twenty (120) square feet, shall
be allowed on parcels of three (3 a.) acres or less in all residential districts and
within the Metropolitan Urban Service Area (MUSA) Boundary. The
foregoing shall not apply to painted and finished metal siding normally used
on residential structures. (81,10-21-80; 8U, 7-19-83; 8DDD, 11-01-88;
8QQQ,4-02-91)
4.06 Permitted Encroachments. The following shall not be considered as
encroachments on setback and height requirements subject to other conditions
hereinafter provided:
(A) In any yards: posts, flues, belt course, leaders, sills, pilasters, lintels,
cornices, eaves, gutters, awnings, open terraces, open canopies, steps, flag
poles, chimneys, ornamental features, open fire escapes, sidewalks and
window wells. (8PPP,11-06-90)
25
'.
Feb.27.2002 3:18PM
CITY BLAINE COMM OEV
'.
No.0402 p. 1/3
r"
J&
29.30 SINGLE FAMILY (R-l)
CITY OF BLAINE
29.31 INTENT 9150 CENTRAL AVENUE NE
BLAINE MN 1S1i434
The purpose of this district is to allow low density single family units in developing portions of the city where
sanitary sewer and water services are available.
29.32 PERMITTED USES
(a) Single family detached dwellings.
(b) Public parks.
(c) Group family day care. (Amended 4-4-91. Ord.91-1248)
(d) Fire stations. (Amended 9-19-91. Ord. 91-1264)
29.33ACC::ESSORYUSES~(Amended 4-21-94, Ord.94-1501)
(0) Private garages/accessory building3.
(b) Private swimming pools.
(c) Signs as regulated In Section 34.07 (c).
(d) Keeping of not more tban two boarders and/or roomers per dwelling unit. (Amended 3-15-90. Ord.
90-1193)
(e) Commercial daycare accessory to a legal conforming church or scbooL (Amended 7-21-94. Ord. 94-1527)
29.34 CONDITIONAL USES
(a) Boarding houses.
(b) Cburches.
(c) Schools,
(d) Golf courses.
(e) Public buildings.
(I) Home occupations,
(g) More than two (2) garage/accessory buildings. (Amended 4-21-94. Ord. 94.1501)
(h) Group borne, licensed by the State Department of Human Services, operated by a service provider under
contract wltll Anoka County Social Services, serving from seven through ten youth under the age of 18, and
located abutting a collector or minor arterial roadway with a minimum lot size of 112 acre. (Amended 6-22-
95. Ord. 95-1559)
(I) Garages with floor areas larger than 1,000 square rut and up to 1,200 square feet, (Amended 7-8-99. Ord.
99-1799)
29,30-1
03/23/00
FEE 272002 15:17
7637172634
PAGE:01
LJ
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
u
n
LJ
,...,
LJ
n
LJ
n
LJ
n
u
n
u
n
u
n
LJ
LJ
n
u
n..
u
n
u
n
L.J
n
r~u.". 'UUL J.I~rM
~lll OL1\111t: ~UMM lICV
NO. U4UL
r. U.i
"
29.35 STANDARDS
(a) Front yard setbade - 30 feet. (Amended 3-15-90. Ord. 90-1193 Amended 1-22-98. Ord.98-1694)
(b) Side yard setback - 10 feet. Comer lots - 20 feet.
(c) Rear yard setback - 30 feet.
(4) Garages and accessory building shall have rear & side yard setbacks of not less than 5 feet. (Amended 3-
15-90. Ord.90-1193)
L.J (e) Conditional use permits under 29.34 (b,c,d, & e) shall have the following setbacks; building - 50 feet front,
rear and side; parking - 30 feet front, rear and side. (Amended 3-15-90. Ord. 90-1193)
n
u
n
L.J
n
u
n
u
n
u
n
L.J
n
LJ
n
LJ
,..,
L.J
n
L.J
(f) Minimum lot size - 10,000 square feet.
(g) Minimum lot width as measured at the front setback line - 80 feet. (,Amended 3-15-90. Ord. 90-1193)
(b) Minimum frontage - 6oreet. (Amended 9-16-99. Ord.99-1813. Amended 3-15-90. Ord.90-1I93)
(I) Minimum deptJl - 125 feet.
(/) Maximum building height shall not exceed 2-1/2 stories or 30 feet, whichever is less.
~) It shaD be required for all single family dwellings that there be a garage constructed of a minimum of four
hundred (400) square feet with no dimension less than twenty (20) feet. Total prBll:e and accessory
building space shall not exceed ODe thousand (1,000) square feet and 200 square feet respectively unless
specifically author~d by a Conditional Use Permit. The architectural style and color of a garage and
accessory building shall be compatible with the principal building. The facing material of the garage shall
be compatible with the principal building. Garage/accessory building aeeeS! doors shall not exceed ten (10)
feet In height. (Amended 4-21-94. Ord. 94-1501. Amended 7-8-99. Ord.99-1799)
-(1)- No accessory building, other than a garage sllall be located within any yard other than the rear yard,
except that single story accessory buildings may be permitted In the side yard with the approval of the
Zoning Administrator only if there is a door on the same side of the single family dwelling that is accessible
to living space. Side yard shed approval will also be based on a screening plan consisting of privacy fencing
and or landscaping to minimize the impact to adjacent properties. Garages located in tbe rear yard must
have capability of hard surface driveway access meeting all setback requirements, The minimum width or
access drive shall be no less than eight (8) feet. Access can, include the ability to drive through existing
garage into the rear yard upon providing evidence that'an eight-foot minimum width garage door bas been
installed along the rear of the garage and that access to rear door Is not restricted by nOD-vehicular storage.
Garages or accessory buildings not having driveWay access capability shall be limited in door size to no
more tllan five (5) feet in width to preclude s#lrage of vehicles normally requiring driveway access.
(Amended 3.16-00. Ordinance No. 00-1836, Amen,ded 3-19-98. Ordinance No. 98-1705)
-,f.~".
(m) Parking - 2 garage spaces + 2 ofr-street spaces. (Amended 1-19-95. Ord, 95-1546)
(n) For a single family dwelling, the minimum finished first Door area of the various kinds or dwellings shall be
n as follows: :first floor area as used herein shall mean the overall dimensions of tlIe first floor:
u
n
(1) One story wltJl basement - 1040 square teet; 1240 without basement.
(2) Multi-level dwellings - 836 square feet.
u (0) No residential structure shall have a width of less than twenty-four (24) feet at its narrowest point, Width
measurements shall not take into account overhangs or other projections beyond the, principal exterior
,.., walls.
LJ
n
l.'
29.30-2
03/23/00
FEE 27 2002 15:18
7637172634
PAGE. 02
Y . I \/1 111
VII I Ul..nlll'- vVlfllYl VL'
I1U,UiUL
r, Sf S
'.
(" (p)
All single family dwelling! and additions to s.lngle family dwellings, other than earth sheltered homes and
rear yard pre-engineered patio enclosures, shall have at least a 3/12 roof pitch and shall have a shingled
roof. Pr~gineered patio enclosures shall be limited to not more than 320 square feet of floor area and
shall not have any dimension greater than 20 feet. All pre-engineered patio enclosure plans need to be
approved by the building department with issuance of a building permit. (Amended 9-17-98. . Ord. No. 98.
1743)
(q) All residential dwelling! must be built In conformance with the Minnesota State 8llilding Code. (Amended
3-15-90. Ord. 90-1193)
(r) All residential dwellings shall have roof overhangs which extend a minimum of one (1) foot from the
exterior wall ot the structure.
(s) Any metal siding upon residential structure shall have horizontal edges and overlapping sections no wider
than twelve (12) inches. Sbeet metal siding shall not be permitted in this residential district. (Amended
1-3-85. Ord. 84-856)
(t) Driveways shall not be constructed closer thaa three (3) feet to the property line. All driveways and
approacbes shall be hard surfaced wing concrete, blackUlp, or equivalent paving approved by the City
Engineer. Single family lob of more than 1/Z acre In size are exempt from tbis provision except tbat tbe
first 35 feet of the driveway directly off tbe traveled street shall be surfaced equal to the street's surface.
(Amended 5-7-87, Ord. 87-1000) (AmeJIded 10-19-89 Ord, 89-1163)
,.
I
(u) It shall be required tflat all front yards, rear yards, and side yards be sodded over a minimum 01 four (4)
inches or black dirt. Each lot sball also contain one boulevard deciduous over story tree and one front yard
deciduous over story tree of two and Olle balf-inch (2 v.'') caliper or six-foot (6') coniferous tree. In
addition, all corner lots will contain au additional boulevard tree along the comer side yard. All trees shall
meet the City's residential tree planting requirements. All landscaping work to be completed at tbe time of
request for a Certificate or Occupancy if!s!ued between May 1s<J' and October 15'\ unless dates have been
modified by tbe Zoning Administrator to accommodate unseasonable weather. A Certificate of Occupancy
requested after October 1sti' and before May IS'" may be issued with a cash deposit submitted by the
builder in an amount required by the Zoning Administrator to guarantee installation ot land!caping.
Natural areas left undisturbed can be excluded from this requirement with the approval ot tbe Zoning
Administrator. (Amended 11-18-99. Ord. 99-1823) (Amended 3-4-99. Ord. 99-1771) (Amended 9-6-84.
Ord.84-839) (Amended 8-21-86. Ord. 86-97Z) (Amended 11-20-97. Ord.97-1686) (Amended 5-23-01.
On:!. 01-1903)
(v) The lowest floor elevation shall be no lower than the Regulatory Flood Protection elevation or four (4) feet
above tbe high ground water level established by a registered professional engineer, whichever is greater.
(Amended 3-12-90. Ord. 90-1193)
(w) All Dew homes Constructed southeast Dr northeast of the Anoka Couuty Airport, as subsequently described,
shall meet the Airport Noise Abatement Standards, Section 33.22. The southeast area is bounded by 85tb
Avenue, 35W, 95th Avenue and the Airport; the northeast area is bounded by 10bt Avenue, Naples Street,
109th Avenue, and RadlssOD Road. (Section Added 2-16-95. Ord,94-1543)
,
\
29.30-3
OS/23/01
FEB 27 2002 15:18
7637172634
'.
PAGE. 03
LJ
n
LJ
n
LJ
n
u
n
LJ
n
u
n
u
n
LJ
n
LJ
n
LJ
n
u
n
u
n
LJ
n
LJ
n
u
n
LJ
n
u
n
u
n
LJ
n
u
u
O:l-Ol-OZ lO:Dlam From-CITY OF COON RAPIDS ENG-PLANINSP +7637676573 T-893 P.OZl03 H09
0', whon the 'id'e lot lin. i, ~v~~; building, hetween the building and aline
five (5) feet from the building.
(4) Foundation. All residential living space must have a perimeter foundation meeting the
requirements 0 fthe Minnesota State Building Code as adopted by the City. For the putposes oithis
paragraph, "resideotialliving space" includes, but is not limited to, all areas of a dwelling suitable
. and intended filr living such as areas for sleeping, cating, or cooking as well as adjunct areas such
as bathrooms, dosets, halls, storage and utility space, and attached garages, but shall exclude three
season porches and similar, unheated appurtenant structures. [Revised 4/6/99, Ordinance 1660]
(5) Garal!e/Stora~e Structures and Accessorv Structures.
(a) Each single family dwelling or tWO family dwelling unit is pennitted one (1) detached
garage/st,)rage stnlcture of up to 1200 square feet in fioor area less the floor area of any
garagelsh)rage space attached to the principal structure. The total floor area of garage/storage
space, detached and attached to the principal strucmre, shall not exceed 1200 square feet. At
least 528 square feet in floor area of garage/storage structure per single family dwelling shall
be accessible to vehicle storage and shall have a minimum width 01'22 feet and a minimum
depth of 24 feet. The minimum width of a detached garage/storage structure may be reduced
to 12 feet provided the total floor area of the detached garage/structure and an attached
garage/storage strUcrure equals or exceeds 576 square feet and the attached garage/storage
structure has a minimum width of 12 feet and a minimum depth of24 feet. At least 300 square
feet in fillor area of garage/storage structure per two family dwelling unit shall be accessible
to vehicle storage and shall have a minimwn.width of 12 feet and a minimwn depth 01'24 feet.
DetaChed garage/storage structures in excess of 900 square feet in floor area shall meet the
same sethack requirements as the principal structure. The architectural style, color, and facing
material of a garage/storage structure shall be compatible with the principal structure. [Revised
2/4/97, Ordinance 1597][Revised6/3/97, Ordinance 1605][Revised2/15/00, Ordinance 1687]
(b) In addition to structures provided for in Section 11-705(5)(a) above, each dwelling or
dwelling unit is permitted other freestanding accessory structures such as an outdoor living
room, fish house, gazebo, greenhouse, or playhouse. No accessory structure permitted under
this subsection, whether of singular or multiple use, shall exceed 200 square feet in floor area.
No accessory structure pennitted under this subsection shall have a door exceeding six (6) feet
in width. The total floor area of all such accessory strucrores permitted under this subsection
shall nOI exceed 400 square feet. [Revised 2/4/97, Ordinance 1597] [Revised 6/3/97,
Ordinance 1605][Revised 2/15/00. Ordinance 1687)
(c) The number of detached garage/storage structures and other accessory strUctures shall
not exceed three (3) per dwelling. [Revised 2/4/97, Ordinance 1597]
(d) No accessory strUcture shall be constructed on any lot prior to the time of constmction
of the principal structure. [Revised 2/4/97, Ordinance 1597]
(e) An accessory structure so located such that anyone of its walls is within six (6) feet of
a wall of the principal strUcture or of any other accessory strUcture shall be attached to and
made structurally part of the principal structure. [Revised 2/4/97, Ordinance 1597][Revised
12/2/97, Ordinance 1624]
(f) An accessory structure 120 square feet in floor area or larger shall have a pennanent
concrete slab under the entire strUcture, [Revised 2/4/97, Ordinance 1597] [Revised 6/3/97,
Ordinance 1605][Revised 12/2/97, Ordinance 1624)
(g) For the purpose of this section, floor area shall mean the gross horizontal area of the
main floor of a structure plus the horizontal area of any other floor level having a minimum vertical
clearance or ceiling height oftive (5) feet. [Revised 6/3/97, Ortlinance 1605)
u
n
u
n
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
u
n
u
...,
u
,..,
u
n
u
,..,
u
n
u
....,
..,
u
n
11-700-2
u
n
LJ
MAR 01 2002 10:05
+7637676573
P.flGE.02
L~-UI-U' Iu:ulam ~rcm-~I IT U~ ~UU" KArIU~ t"ij-rLA"IN~r
+ 76JT676573
T-B93 P.D3/03 F-B09
(h) Al.:ccssory structures other than garage/storage strUctures shall not be used for the
storage of motor vehicles or major recreational equipment. [Revised 2/4/97, Ordinance 1597]
[Revised 6/3/97, Ordinance 1605]
(i) The lot coverage restriction of Section 11-705(8) shall apply to all structUres pennitted
by this Se-;tion I 1-705(5). [Revised 2/4/97, Ordinance 1597][Revised 6/3/97, Ordinance 1605)
(6) Landscaping. The following minimum landscaping shall be provided:
(a) The fTOnl yard setback of all singJe-fumily lots shall contain sod or alternate
landscaping.
(b) The entire yard of all two-family lots shall contain sod or alternate landscaping except
that any undisturbed area beyond the first 135 feet of lot depth may bc left in its natural
vegetatiVl.: state.
(c) Tlte boulevard area abutting each lot shall be sodded and shall contain at least one (1)
tree with a minimum caliper of two (2) inches per unit on each street frontage.
(7) Lot A~
(a) The minimum lot area for a single--family home shall be 10,800 square feet, except that
a corner lot shall contain a minimum of 12,150 square feet.
(b) The minimum lot area for a two-family dwelling shall be 14,850 square feet, except
that a corner lot shall contain a minimum of 16,200 square feet.
(c) Fur zero lot line two-family dwellings, the minimum lot area for each unit shall be
7,425 sq\lare feet.
(d) The area ofa lot abutting a railroad or arterial street right-of-way shall be increased by
the area of the buffer strip required by Section 11-705(9)(b).
(8) Lot Coverage. No more than 30 percent of the lot area shall be covered by buildings,
drives, and parking areas. For the purposes of computing lot coverage under this provision, dwelling
units that do nut have the minimum finished floor area required by this Code shall be assumed to
have such miIlimwn finished floor area and properties with less than the minimum driveway
requirements 0 fthis Code shall be assumed to have such minimum driveway requirements. [Revised
2/15/00, Ordin311ce 1687]
(9) Lot Dimensions.
(a) The minimum lot dimensions, measured in feet, shall be:
Comer Lot
Use Width Width Denth
Single family .............,... 80.............. 90 ......... 135
Two family. . .. . . . . . .. , . .. . .. 110............. 120 ...... ... 135
(b) Where a lot abuts a railroad or arterial street right-of-way, a buffer strip of at least 30
feet in depth shall be added to the lot's side adjacent to abutting the right-of-way. Such huffer
strips smlll be landscaped pursuant to Section 11-1838.
(c) A lot fronting on a cul-de-sac shall have a minimum depth of 105 feet and such lot
shall have a minimum 20 feet of street frontage, except that this shall be increased to a
minimum 40 feet of street frontage for a two-family dwelling. Lot area requirements shall be
maintain~d.
(10) Parkin!:! and Drives.
(a) The minimum number of required off-street parking spaces for a single family
dwelling shall be three (3). At least two (2) spaces shall consist of an enclosed garage.
(b) A driveway shall have a minimum width within the streetlight-of-way often (10) feet
per dwelling unit, excluding the entrance radii. Within the street right-of-way, the total width
11-700-3
MA~ 01 2002 10:05
+76j7676573
PAGE. 03
LJ
n
LJ
n
LJ
n
u
n
LJ
n
u
n
u
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
u
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
L J
LJ
n
u
n
u
n
u
n
u
n
u
n
u
n
U
n
U
n
u
n
L..J
....,
L..J
~
L..J
~
L..J
,..,
U ~
....,
u
,..,
L..J
~
L..J
)
,..,
L..J
n
L..J
~ t.J:S. C.r, c.l:ll::lc.
\..1 I T ur HI~UI\H \"U,'II"UIU IT I.Jt.V
l"lU.Oc'.1.
r.c.
~'.:IO-I'I
'.
Ano\\~
shall project inco the required side yard distance, and e~cept on e~isting lots
chac are fifty feet or less in ~dth, in such instance, allowable architectural
features may project io;o che required .side yard a distance of t~o feet.
SeCtion 36-13
(e) Repealed,
(f) On double frontage lots, the required front yard shall be provid~d on
bot:h sereecs,
(g) In the districts ~here filling stations are allo~ed, pumps and p~~p
islands may be located within a required yard; provided that they are not l~ss
than fifteen feet from any street right-or-way lines.
(h) !he required min~um side yard for churches shall be twenty-five feet
from any residence lot line.
(i) !he required front yard of a corner lot shall not contain any wall, f~~c=
or other structure, tree, shr~b or other growth ~hich may ca~se danger to traffic
on a Streec or public road by obscuring the view.
(j) The'required fror-t yard of a corner 10c shall be u~obstructed above z
haizht 0: c~ fee: and balow a heig~t of seven feec above top or curb li~e i~ a
'criangular area, tuo sides of ~hich are the lines runni~g along che s~des 0: :h~
streets or the curb lines from the point of interseccion of the :~~ st=ee: lines
as excenaed and a point t~ency-five feec from such intersec;ion and along eac~
street line the chird side of the :riangle being the line b~tween che lacte= t~o
points. Also, boulevards between curb lines and righ:-of~;ay lines soall be un-
obstrucced above a heighc of two feet and belou a height of seven f~e: above the
top 0: the curb line,
(k) In determin~ng the depth or rear yard for an: building where the rear
yard opens into the alley, one-half the width or the--al1ay, but not exceeei~~ ~el
feet, may b,e conside:-ec. a ?ortion of the rear yard, subject to the foll0101:!.::.g c;:'..;a:
fications:
(1) The de?tn 0= any :-ear yard shall not be reduced to less than :e~.
fee: by the applicaeion of this exception.
(2) If the door of any building o~ inprove~er.t. excep~ a fence, o?e~s
to~ard an alley, it shall ~Ot be erected or estsblishe~ closer than a di5ca~:e ~:
fifteen feet fro~ the ?roperty line.
Sec. 36-13 _ Accessor'l," bui:!.ciin:;!:s .'
(a) In case an accessory building is attached to the ~in bui~Qing. it sha~l
be made structurally a part of the main building ~nd shall comply in all res?ec:s
with the requirements of this chapter ap?licablc to the main building, An accessor;
building, unless attached to and made a part of the main building, shall ~o: ~e
closer than five fee: co the ~ain building, exccpt as othe~ise provided in chis
section.
Sec, 36-12 (e) amended by Ord. 1973-U513, Section 1_
Sec. 36-12(e) repealed by Ord. 1985-#754, Section 2,
-.
FEB 27 2002 15:37
6125762727
PAGE. 02
-.
LJ
r. ......."rl '""'VI II l\Jll. I I ,l,.It;.V
I'1V.OC,.L
r'..:l
'.
n
~
~
S-=ct:ion 36-13,1
not: O'le~ one s:0=7 an~ no: exceedjag t~e:"
t:~i~t:? ?er~en: 0= t:he a:ea of an~ rear ~~
. J- ,
i~ A de:ae:.ed ac:esso~: ou~~:i~g, oc~e= c~an a garage, shall not: ~e locat:ed
i~ a~7 ~res~de~t:Ls: C~5==~CC :a~u:::ci ~ron: yard. ~or ~hall s~c~ O~ilding be loea::"
clos~r t:han six:: (60) =ee: Z~o~ c:.e =ro~c ?rope:cy l~ae Or c10s=:: :~an five (5) LJ
feec from a~y rea: sica lot: l!~e. ~ecac~ei garages in :esicie~eial disc:ic:s shall
~oc be located ~~ eny :=;~i=ed fro:: yard li~e. :'0: ~i:~~r. tive (5) =eec of any n
siG.!!: 0: rea: 10: l~:.=.
feei:
/~:ll;t\ . . . .....
(tic)} c\ de:acnet: accessory bU~.l.d.l.r.g
i~ heig~: ~y oc:~~y not: :0 e~ceed
u
~
s el:: ~;c;c36+13~r;:;~!~=~~'~,s"
u
n
No siegle fa:i.!.y 0: t.'.IO. .fam.i1.:r dwelling 'sh~ll be e::ec:ed in an? ::onio.g e.ist=
unless a garage. ~e:ac~ed or a::ac~~d and coVerieg an a:;a 0: ac leas: 400 squa=eLJ
fee:, is also e==::=d ~~ :~e sa~e ?a:cel a: ene sa:e ci:e. A Ce=:ifica:e of Occu-
pa::.c:.r shall :10: :e ~s,,:.:e::. ~y :ne ocil:ii:1g i:-.s?eccor unci..!. all che ':Oo:k for ~hieh n
che buildi~g pe=:i: ~as issued :~s been coo~l~:ec. u
Sec. 35-14. !~cks i::.Resi~e:1cial Dis:=iccs.
No :~cks 1~ e~cess of chree-qua=ters t:cn raced ca?ac1~1 sha~l be parked, u
s:ored, or =e~aired on ?uolic s::ee:s or ie ,he open on ?=ivate ?~o?er:y i~ any
of the resie.en:ia1 c1s:=ic:s e~ce?e thae t:uek~ ~y Qake nc~al deliveries, n
n
Sec. 36-15. ~alls. :~::.ces, and ~e=~~s,
u
( a.)
..~.
-=.0"-0
- -....'--
:.s
c:s.: i:;,s:.,
for
t:J.e ,~1..:.~ose
of
~.his
n
~e:::c~, as a~y ~a~~::~o~, st~~=~~=s, ~a::, c= ga:e
e=ec~e~ as a a!~~c== ma~~e~, =c==i~~ or enc~osu=e
a::c. :cca ~~~ alc::~ the 2:our:.c.a=-.!, 0= t...i thin the
~a~u~=cc ya~c. Fo= t~e ~u~os~ of ~~is se=c~cn, a
=-=:1ce s..-:.a_ - no:: i::c1.u6:e nat'J.::a:..~Y ;-=et-r:..~g- S~rub51
~==es c= .: :.:;s= :::ol:.a;-:..
LJ
n
LJ
(?; )
~i-= :::":c: S.-:'.=...:.~ be ~=sr::=e:c:: c= s~s:;.:".=:.a:~'2:'- al':.-==2c
!.:-:. :::'5 C:. ::( 0= ;...::.c;:=.. ~N.i~~c':.!.t ssc-..:.=i:::;- a p::~~::. ==o~
C~5 =~~::~~S :~5;e~:c=. ~:~ S~:~ ~~~..::s 5~a:! =e
.:.ss::.e: ~:::::.:: So "N'::-i.:.:.::":. a.:;~~.:.ca=:.::::: -:..0::,:",::..-.. S~_2.:t: .=a~
=0=::::', :::":; ::!~6 c:: f=r:.ca ~c =c c=:-:s:':-~c~eC, t::.e
- ~ _:~. -- . .. "se'"' ~eIS""~ a~c- ..v~c-. 10C~-l'on o'f'
_~c.,-a....___ ....- ::J_ ': -.... _ ........' ~... :._.,,_ _ _I",. _
:::..~ ==::ce. ..:... ~;e as c!e:e=-::!.:..::.ec. b~{ ::-s:solt:tic:! of
~~e C:=y Cc~ncil s~a:l =e ~a~ci ~itr. eac~
n
LJ
n
u
n
ap~:'.:..::=..::.c~.
LJ
(c)
:2::C::5,
~~=~ cc~s:~~c:~ ~o
c::C..:..ose. a!:~.
io ~
n
~=a== c: :a~ci# 5~a:: =e :=ca~;c ~~ s~c~ a ~ay c~a~
~;:e' 5::':!.=-S ==:':.ce s::a~: ~e c::. =:-~e ;==;.e:-~~ c= t:..e
c'~e=. :CS=S a~d f=a~ework shall be ~l~ced within
~~s ~=c;~==y l~~cs cf :~a o~~a= a~c =~a ac~ual
:e~ci~~ ~~==~~al, s~ch as c~ai~ l~~~, l~~~er,
~ick2~S: .e~~:, s~al~ be ~lacec en :~e sice c: t~a
===ce ~'.:".:.c:. ::aces :::.e s:=ee: c:- acja~s=:: ~=c~E:=~Y.,
0::'
LJ
n
LJ
n
u
n
...1
Sec.
S~c,
Se:.
Sec.
See,
36-13,: a~ce= :y o=~. 1~ii-J5;5, Sec. 1.
35-13 a=~~ce~ ~: a~;~~g secc~ ?arag=aph, by Crd. 1;S3-Yi51, Sec. 3.
36-13 a~e:ce~ by 0=:. 1985-~75~. Sec. 3,
36-13(c) a~e:eed by Ore.. 19S5-~i59, See, 1.
36-15 amended by Ord. 1990-~868, Sec. 1, effective 8/24/90,
LJ
n
u
.-
n
FEB 27 2002 15:37
6125762727
PAGE.03 '.
LJ
u
. ~........... .1-1",1,-,,,-
. ,-
'.
n
u
n
LJ'
.....w.....111
\"...1 I vr nllVI".n .....Vl-U.IUI'J.I 1 lIc..V
I~U.l:ICl
t"'.'l
CITY OF ANOKA
ORDINANCE NO, 2000- 1080
n
AN ORDINANCE AMENDING CHAPTER 36, ARTICLE ill, R-l SINGLE-FAMILY
RESIDENCE DISTRICTS, OF THE ANOKA CITY CODE.
u
n
LJ The Council of the City of Anoka 0rdains:
.
n
SECTION 1. Chapter 36, Article III, R-l Single-Family Residence Districts, is hereby amended
to read as follows:
u
n
Subdivision. 1.
Purpose.
The purpose of the R-l district is to provide a district for single family detached dwellings in those .
areas whe.r:e such development is consistent with the low density residential designation of the
Community Plan and compatible with the surrounding land use characteristics. Development
. within this district shall occur at densities not exceeding 4.3 dwelling units per acre.
u
,..,
u
....,
L,I
Subdivision 2.
. .
Permitted Uses.
....,
u
The following are permitted uses in the R-l Single-Family Residential District:
, ,..,
u
n
u
....,
LJ
...,
u
(e)
,..,
u
,..,
u
...,
u
n
, I
,w.
....,
LJ
n
(a)
Single-family detached d\vellings, but not more than one dwelling unit per lot.
(b)
Parks and recreational areas owned or operated by public bodies.
A state licensed residential facility or a housing with services e'stablishment registered
under Minnesota Statutes Chap-tar 144 D, serving six (6) or fewer persons as allowed under
Minnesota Statues 462.357 Subd. (7), as amended.
. " '
(c)
(d)
A state licensed day care facility serving twelve or fewer persons as allowed under
Minnesota Statutes 46.357 Subd, 7, as amended.
A group family day carefadlity1icensed under Minnesota Rules 9502.0315 to 9502.0445,
to serve fourteen (14) or fewer children as allowed under Minnesota Statutes 462.357
Subd. 7, as amended. A conditional use permit obtained pursuant to Section 36-17 of the
Code is required for the operation of such schools or facilities on non-residential premises
within this zon~. Residential facilities whose primary purpose is to treat juveniles who have
violated criminal statutes related to sex offenses or have been adjudicated delinquent on the
basis of conduct in violation of criminal statutes relating to sex offenses shall not be
considered a permitted use. .
)
(f)
Essential services, including electrical, gas, water, sewer distribution and collection lines,
pumping facilities for water and sewer systems, rights-of-way for transportation modes,
and telephone switching 'facilities.
fEE 27 2002 15:38
PAGE. 04
LJ
6125762727
~
Subdivision 3.
~(ii)
~ (3)
(
(8)
(9)
....... I .....1 rll '....,"M .....VI N ,'-',,''' I I J.lr:;..v
I'lV.Oc:.~
1"".:>
'.
Ordinance No. 2000- 1080
Page 2
Acce.~sorv Structures and Uses.
AccessorvStructures and Uses. Within the R-l District, the following accessory structures
and uses shall be permitted provided they are subordinate to, associated with and lo'cated
on the same lot as a permitted use. An accessory structure or use shall not predate a
principal structure or use.
(1)
Private recreation 'facilities - swimming pools, tennis courts, etc. for the use and
enjoyment of residents and guests.
(2)
Uses customarily incidental to the permitted, conditional or interim. uses allowed
in the district. .
Private garages and off-street parking and ioadiDg as regulated by this cmipter.
(4r--- Signs as regulated by this Chapter. .
(5)
The operation of necessary facilities and equipment in connection with schools,
universities, hospitals, colleges, and other institutions permitted or conditionally
permitted in the district.
(6)
(7)
Recreation, refreshment and service buildings in public parks and playgrounds.
Boarding or renting of rooms to not more than two (2) individuais per dwelling unit
as ~egulated by this Chapter and Chapter 16 Housinl!: Maintenance of the City
.code. A person providing home health care shall not be considered as a boarder
or renter for purposes of this OrdinanCe.
Home occupations as permitted by this ~apter,
Recreational vehicles and equipment parking as regulated by this Chapter.
~ (10) Tool houses, sheds and other structures for the storage of domestic supplies and
equipment.
(11) Radio and television receiving antennas, including single satellite dish TYRO's
(television receiving only) one meter or less in diameteJ;', short-wave radio
ctispatclting anteIlIlaS, and antennas necessary for the operation of electronic
equipment including radio receivers and federally licensed amateur radio station if
the antenna is thirty-five (35) feet or less in height.
( .
(12) Outdoor sales and fund-raising events sponsored by non-profit uses allowed in this
district and limited to six (6) events per calendar year, no one event to exceed four
(4) days.
FEB 27 2002 15:38
'.
6125762727
PAGE. 05
LJ
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
u
LJ
....... ..... ... .........., ..........,.. ........, , .........'
,..,
,_.......... ................. ....----.,..
'.
u
n
U "
I
n
U
,.,
LJ
n
u
n
LJ
~ Ordinance No. 2000- 1080
~ Page3 .
n
LJ
....,
LJ ~ (b)
n
u
~
u
....,
kJ
....,
LJ
n
U
n
LJ
n
u
n
u
,.,
U <.:
~.. -,
~
LJ
n
(13) Garage and yard sales limited to three (3) events per calendar year, no one event to
exceed three (3) days,
(14) Model homes and temporary real estate offices until development is completed.
(15) Solar equipment.
(16) Minor mass transit facilities including benches, which may include advertising signs.
(17) Air conditioning machinery located on an exterior pad.
(18) Home schools.
Standards foraccessoiv structures in the R.lSini!'le Familv Residence District:
(1)
Subdivision 4.
\Vhere the principal use is a single-family dwelling, garages shall contain at least four
hundred forty (440) square feet, but the total area of all accessory uses, including
attached garage space, shall not exceed one thousand fifty-six (1,056) square feet
unless the footprint of living space within the dwelling exceeds one thousand fifty-six
(1,056) square feet, as determined by the city assessor's standard procedures for
calculating such footprints; when the living space footprint exceeds one thousand fifty-
six (1,056) square feet, the total area of all accessory uses. including attached garage
space, shall not exceed one thousand two hundred (1,200) square feet, nor shall the
total area of all structures on a lot exceed thirty (30) percent of the lot area, nor shall
any lot contain more than three (3) structures which enclose accessory space.
(2)
An accessory building shall be attached to and made structurally part of the principal
building if it is within five (5) feet of the principal building. (From Section 36-13).
(3)
The style, color and facing material of a garage shall be compatible with the dwelling
unit.
Conditional Uses.
The following uses of land or structures are pennitted in the R-l Single Family Residential District if
granted a Conditional Use Permit:
(a) Nurseries, greenhouses for glowing only, landscape gardening and tree farms.
(b) Private recreation, including golf courses, driving ranges, clubhouse, country club, swimming
or tennis club.
LJ
FEE ~7 2002 15:39
6125762727
PAGE. 06
. .........10..., 'Io...~""_ ........,...,."1
. (h)
.....1 1 "'" rll ......'...r' .........,,, "-" ... ,
........10.1........
'.
~
Ordinance No. 2000- 1080
Page 4
(c)
Public schools or private schools having a course ofinstruction approved by the Minnesota
Board of Education for students enrolled in grades K-12, or any portion thereof, provided
they do not include boarding or residential facilities.
Cd)
(e)
(f)
(g)
Churches or other religious or philanthropic institutions.
Cemeteries or memorial gardens.
Public and community buildings owned or operated by.public bodies.
Wireless communication antennas not located on a public structure or existing tower as
regulated by ~s~apter,
Bed and breakfast facilities.
(i) Single satellite ~ish and TYRO's greater than one (1) meter in diameter,
(j)
(k)
Social service activities. '
Public or private nursing or convalescent homes.
(1) Licensed day care facilities for more than six (6) persons, provided they are located within
a religious or educationai structure which is not used for residential purposes.
'> (m) Greenhpuses for home use.
(n) Other uses 'similar to those p~tted by this section, as determined by the City.
Subdivision 5.
Interim Uses, .
The following uses ofland or structures are permitted in the R-l Single Family Residential District
if granted an Interim Use Permit: .
(a)
(b)
\..
(c)
(d)
Home occupations as regulated by this Chapter,
Radio and television receiving anteIllJaS, including single satellite dish TYRO's (television
receiving only) one meter or less in diameter, short-wave radio dispatching antennas, and
antennas necessary for the operation of electronic equipment including radio receivers and
federally licensed amateur radio station if the antenna is' over thirty-flve (35) feet height.
Land filling and excavation/grading operations, including mining, ifmore than 1.000 cubic
yards of material.
Temporary classroom structures.
FEB 27 2002 15:39
'.
6125762727
PAGE. 07
LJ
n
u
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
u
n
LJ
n
u
.n
u
n
u
n
LJ
n
LJ
n
u
n
LJ
n
.U
n
u
n
LJ
n
LJ
\".J. I I vr MllVf'.M .....VI.1I.1Un.J. 1 I L.JC-V
I'V.OC,.L
r.o
....,
r~c.c.r .c.t:Jl::Jc.. ,:)'~.,)r-I'I
'.
u
n
u
n
u
n
u
n
u
n
u
n
u
....,
LJ
,..,
u
n
LJ
....,
u
n
LJ
r,
LJ
....,
LJ
n
LJ
n
LJ
n
LJ.
C.i'
n .
.U
n
u
~ Ordinance No. 2000-
~ 'PageS .
(e)
(f)
(g)
1080
Temporai'y real estate offices until development is completed.
Major mass transit facilities, including park and ride facilities and inter-modal transfer
points and bus shelters.
Other uses similar to those permitted by this Subdivision or determined to be consistent
with the standards for interim uses as regulated by this Chapter.
Subdivision 6.
Prohibited Uses.
(a) . Prohibited Uses. Any use not specifically listed as permitted, conditionally permitted,
permitted with an interim use permit, or as allowed elsewhere in the City Code, shall be
considered prohibited. A prohibited use may be changed to a permitted, conditionally
permitted or interim use upon amendment of this Chapter,
Subdivision 7.
tot Area Requirements.
(a)
Every lot on which a single-family dwelling is erected shall not be less than ten thousand
(10,000) square feet except riparian lots.
(b)
Every lot on which a single-family dwelling is erected shall not be less than seventy-five
(75) feet in width, nor less than one hundred twenty (120) feet in depth. Lots on cul-de-sac
streets shall have a minimum frontage of fifty (50) feet on the right-of-way line.
(c)
Riparian lots shall not be less than fifteen thousand (15,000) square feet and shall not be
less than seventy-five (75) feet in width, nor less than two hundred (200) feet in depth. No
more than thirty (30) percent of the lot shall be covered by impervious surface. Such
surface must be a minimum of fIfty (50). feet from the ordinary high water level and
screened by natural materials.
(d)
In no case s~ the impervious surface coverage of a non-riparian lot exceed thirty-five
percent (35 %) of the area of the lot.
Subdivision 8.
Front. Side. and Rear Yard Requirements,
(a)
Front Yard Regulations.
> (1)
There shall be a front yard having a depth of not less than twenty-five (25) feet.
On corner lots, there shall be a front yard on each side that abuts a street and a side
yard on each side that does not. In no case shall there be more than two (2) front
yard setbacks applied to any lot. No accessory building shall projectbeyond.~
front yard. line ofa:n. . street. If the average front yard setback on a block is greater
an the required twenty-five feet, all new home construction, including residential
additions, must be set back a distance equal to the average setback,
6125762727
PAGE. 08
'.
FEB 27 2002 15:39
, ,...... .....'-.
I.;;J
~
Ordinance No, 2000- 1080
Page 6
(2)
(3)
The front yard setback for uses other ~ residential shall be thirty-five (35) feet.
Riparian lots shall have front yards of one hundred (100) feet from the ordinary
water level. OnripariaJi lots, the front yard is defmed as the area which abuts the
water.
~ (4)
(b)
,No detached accessory structure shall be closer to the front lot line than: the
principal structUre.
Side Yard Regulations.
"
:::;>
(1)
Except as hereinafter provided in the following paragraph and Section 36-12, there
shall be a side yard on each side of a.building having a width of not less than'ten
(10) feet, except a minimum five-(5)foot side yard is allowable next to eitheran.
attached or detached ~arage or. accessory structure.
Whenever a lot of record existing at the time of passage of this Chapter has a width.
of less. than sixty-six (66) feet, the side yard' on each side of the building may be
reduced to a width of not less than ten percent (10%) of the width of the lot, but
in no instance shall the side yard be less than five (5) feet.
The side yard setback for uses other than residential shall be twenty (25) feet.
(2)
r" .
(3)
(c)
Rear Yard Regulations.
(1)- Each lot shall have a rear yard of not less than twenty-five (25) feet with respect
to detached accessory uses and structures which may be located five (5) feet from
the rear lot line.
"'>
(2)' The rear yard setback for uses other than residential shall be forty (40) feet.
Subdivision 9.
Maximum Buildine: Heidt.
(
\
----=;> (a) . No structure shall exceed two and one-half (2 lh) stories or thirty-five (35) feet in height,
whichever is les~. Accessory:build.ings'ah?l1not;~xceedjfifteen,.(15)'feet.in~:b.eight~
,(b) Where the average slope of a lot is greater than a one (1) foot rise or fall in seven (7) feet
of horizontal. distance from the established street elevation at the property line, one (1)
additional story to the number permitted under Subd. 9(a) of this section shall be permitted
on the down hill side of the building.
Public and semipublic buildings, schools, churches, hospitals and other institutions
permitted in this district may be erected to a height not exceeding fifty feet. In such cases
where the height of the structure is increased beyond thirty-five (35) feet, the front, rear
and side yards shall be increased one (1) foot for each foot of building height that exceeds
thirty-five (35) feet.
(c)
FEB 27 2002 ~5:40
6125762727
PAGE. 09
n
u
n
u
n
LJ
n
LJ
n
LJ
n
u
n
u
n
u
n
LJ
n
u
n
u
n
u
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
u
,..,
u
,..,
u
,;
....,
u
n
LJ
,..,
7 $)
-....J-
n
~
n
u
,..,
LJ
n
u
7> (f)
..,
....J
r'l
~
Subdivision 10.
1...tJ
'.
OrdiDance No. 2000- 1080'
Page 7
Special Regulations.
.
Where a lot has less area or width than herein required, and was of record at the time of
the passage of this chapter, that lot may be used only for single-family dwelling purposes.
A detached accessory building, other than a garage, shall not be located in a required front
'yard, or closer than five (5) feet from any rear or side lot line.
No residential structure shall have a width of less than twenty-four (24) feet at its
narrowest point. Width measurements shall not take into account overhangs or other
projections beyond the principal exterior walls.
. ,
(a)
(c)
(d)
All residential structure's shall have permanent concrete or wood foundations, which
comply with'the Uniform Building Code as adopted by the State of Minnesota and which
is solid for the complete circumference of the house. .
AIL residential dwellings must be built in conformance with the Uniform Building Code as
. adopted by the State of Minnesota. .
Two enclosed parking spaces of not less than four hundred forty (440) square feet shall be
required for a single-family dwelling. .
(e)
(g) . Repealed.
u . SECTION 2. This ordinance shall be in full force and effective seven days after q.ate of
publication.
n
LJ
....,
LJ
....,
LJ
....,
Introduced:
Adopted:
Published:
Effective:
LJ
n
u
....,
Beberg
Freeburg
Mann
Weaver
Wesp
u
't
....,
LJ
,..,
L.J
Peter M. Beberg, Mayor
M~~
Mark Nagel, City cmerk
August 21. 2000
October 2. 2000
October 6 2000
October 13. 2000
Aye
-A-
....L-
X
X
X
Nay
Absent
Abstain
FEB 27 2002 15:40
'.
6125762727
PAGE. 10
n
u
n
l
t.J
....,
u;
n
".j
LJ
~' -
-..:--
'.
,..,
LJ
..,
u
n
LJ
n
u
n
LJ
n
u
n
u
n
u
n
u
....,
u
"
u
"
"
13. CONSIDER SCHEDULING AN ANNUAL JOINT MEETING WITH THE
ANOKA-HENNEPIN SCHOOL BOARD TO DISCUSS ISSUES OF MUTUAL
CONCERN
u
L.J
"
As the Anoka/Hennepin School District continues to grow, the City of Andover may find
it helpful to meet annually with the School Board to keep communication lines open,
build stronger relationships and discuss concerns or issues for the upcoming year.
LJ
"
CONSIDER AND DISCUSS:
u
,..,
Does Council wish to consider meeting with the School Board on an annual basis?
u
...,
What issues in particular would Council like to place on the agenda for discussion with
the School District?
L.J
...,
Does the Council wish to extend invitations to other elected officials, such as state
representatives and/or County Commissioner?
u
Does Council have any thoughts as to when this meeting should be held? For example,
during the summer or fall?
,..,
u
...,
Should this special meeting be scheduled in the late afternoon and include dinner or in
the early evening?
L.J
...,
Other Comments/Issues:
L.J
,..,
u
,..,
u
...,
L.J
,..,
L.J
"
u
-.
u
,..,
L.J
....,
u
".
,..,
u
n
u
14. CONSIDER ANNUAL MEETINGS WITH CITY ADVISORY COMMISSIONS
,..,
I~ an effort to keep communication lines open, effectively manage Council-Commission
working relationships and discuss issues affecting the community for the upcoming year,
Council may wish to establish annual joint meeting schedules with the City Advisory
Commissions. Meeting agendas could include discussion on issues of mutual concern
such as City growth implications, process issues and Councilor Commission working
relationship expectations. Annual meeting agendas could be focused on relationship/team
building issues, developing common understandings and expectations and discussing
issues affecting the community as opposed to situational or crisis concern matters.
LJ
...,
u
,...,
u
,..,
u
CONSIDER AND DISCUSS:
,..,
Does Council wish to consider meeting with the City Advisory Commissions on an
annual basis?
LJ
....,
Should the general nature of these meetings be focused on i.e. Teambuilding, process,
expectations, or does Council have other thoughts or issues?
u
u
Does Council have any thoughts as to when these meetings should be held? For example,
during the summer or fall?
,..,
,..,
Should these meetings be scheduled in the late afternoon and include dinner or in the
early evening?
u
...,
u
Other CommentslIssues:
,..,
u
-,
u
....,
u
....,
u
,..,
LJ
-,
LJ
....,
u
....,
LJ
,..,
L..J
n
L.J
15. CONSIDER THE ESTABLISHMENT OF AN ANNUAL STATE OF THE
CITY PRESENTATION OUTLINING CITY ACHIEVEMENTS,
COMMUNITY DEVELOPMENT PROJECTS AND SPECIFIC CITY
INITIATIVES
...,
L.J
,..,
u
As the community continues to grow, the need to publicize significant City events and
accomplishments becomes increasingly important. With the City newsletter, website and
cable service access becoming important mass communication tools, a State of the City
address embodies a public relations strategy that would allow the Council, most typically
the Mayor, to highlight and publicize key City accomplishments, explain important new
City initiatives and projects, and generally promote City accomplishments to residents
through an inspiring televised message. It would be anticipated that QCTV could produce
a professionally scripted program (Attached, please find an example of a State of the City
Addressfrom Apple Valley.)
u
...,
L.J
,..,
,..,
u
CONSIDER AND DISCUSS:
....,
u
Does Council wish to consider the development of an annual State of City presentation?
...,
Consider a framework for gathering input from the entire Council to identify COmrfiunity
issues that should be incorporated into the Annual City Message?
L.J
,..,
When should the first and subsequent Annual City Messages be produced and presented?
L.J
...,
What issues should be considered in the timing and production of the Annual State of the
City Message presentation?
u
,..,
What specific category of events does Council consider the most important in terms of
publicizing in an Annual City Message?
u
n
Other Comments/Issues:
LJ
n
u
...,
u
....,
u
...,
u
...,
L.J
,..,
u
,..,
LJ
n
u
...,
LJ
n
u
n
LJ
n
LJ
,..,
u
,..,
LJ
n
LJ
,..,
u
n
u
,..,
u
n
LJ
n
u
....,
u
n
LJ
n
LJ
...,
\J
....,
LJ
2000 State of the City Address
CREATING THE LEGACY TODAY
Presentation by Mayor Mary Hamann-Roland
and City Administrator Tom LaweII
Mayor Mary Hamann-Roland
I would like to thank the Chamber for inviting us here today to present the 2000 Apple
Valley State of the City Address.
I would like to recognize a few distinguished guests who are in the audience with us today:
City Council members Ruth Grendahl and Tom Goodwin; Independent School District 196
Superintendent John Haro; former Apple Valley Mayors Bill Holton and Gary Humphrey;
and Cemetery Advisory Committee Member John Raiche. City of Apple Valley Staff
members include Tom Lawell, Andy Pederson, Bruce Erickson, Randy Johnson, Neal
Heuer, Rick Kelley, George Ballenger, Jerel Howland, Charles Grawe, Mark Moore, Jo
Colleran, Monica Bogner, Jay Bohan, and LeAnne Renteria
In last year's State of the City address, I spoke about Apple VaIiey as a City of vision, a
community with heart. I spoke about how Apple Valley has strategically planned a
community, how an involved and active citizenry provides the heart for the City; and
continued development of the core downtown was the heart of the City. We spoke about
how each of our departments was working at building upon each of these goals and further
developing and uniting our community.
It's now time to fulfill our potential. Apple Valley can and will strive to new heights. We
are a modem city, which remembers our past, yet remains focused on our future. As we
enter this new millennium, challenges must be seen as opportunities, change must not be
viewed as a barrier, but rather be viewed with excitement and as an opportunity for growth.
Weare blessed with an outstanding City filled with exceptional citizens, businesses,
community groups, civic organizations, volunteers, and schools. Working as one, we can
build the foundation and together, we can achieve our boundless potential and strengthen
our excellence as we enter this new era.
As we enter this new era, we must remember the roots of our history and community. Apple
Valley is a young City, celebrating its 30th anniversary last year. Apple Valley has a century
long heritage as the farming community of Lebanon Township. Our first settlers came to
Lebanon Township in 1855 from Lebanon, New Hampshire. One of our most historic assets
is Lebanon Cemetery; at the corner of Pilot Knob Road and County Road #42. It was
founded in 1864, and in 1998, the City saw the value in preserving our heritage and
continuing its tradition with an ambitious upgrade and expansion plan. Many of the original
settlers are still remembered today and will continued to be remembered into the future
'.
n
LJ
n
u
through the names of some of our parks and lakes. Farquar Lake, Hagemeister Park, Scott
Park, and Moeller Park are all remembered and named after our predecessors in the
community
n
u
At the same time we honor our community's roots, we also "know that the future depends
on what we do in the present" (Gandhi).
n
u
Our population growth has been astounding, from 380 in 1930, to 585 in 1960, to 15,000 in
1970. Today, we stand tall with approximately 45,500 residents and will continue to grow.
We are well on our way to nearly 70,000 people by the year 2020.
n
u
n
1999 was a tremendous year for people to enjoy our community facilities. In addition to
Valleywood Golf Course, Redwood Community Center and pool, our two ice arenas, and 46
parks, the City added an Aquatic Center, Teen Center, and completed Johnny Cake Ridge
Park. Our facilities are truly first-rate. They help build our community, and they help build
tradition and heritage.
u
n
LJ
n
The Apple Valley Family Aquatic Center opened in June of 1999. Over 75,000 people
enjoyed the aquatic center in its 81 days of operation in 1999, and we look to continue to
build on that success into the future.
u
n
u
The Apple Valley Teen Center is closing in on its first year of operation and we are working
to get our teens involved, keep them active, and allow them a place to go and be with their
friends. We are also working with the Dakota County Youth Summit to attract and keep
teenagers interested and involved as the Teen Center evolves. 400 people attended this
Youth Summit. Their theme was "the best way to predict the future is to create it. Seize the
Day" (Peter Drucker). The teens also realize that the Teen Center belongs to them, and we
need to explore opportunities to utilize the facility to its fullest potential. The teens need to
make this happen. The July 4th celebration at the Teen Center included a Battle of the Bands
and attracted over 200 teenagers to the event.
n
u
n
u
n
u
n
The adjacent Johnny Cake Ridge Park has been completed and is a wonderful example of
our partnership efforts. The 13 athletic fields hosted over 200,000 users in 1999.
Individuals from around the country, even Canada, came to Apple Valley to participate in
tournaments and events and visit our City.
u
n
u
1999 also continued our deep history and heritage for holding community celebrations. Our
community celebrations are vibrant, full-of-life, and wonderful for all ages. Mid- Winter
Fest was held this past month in February for the 23rd time. The Ring-Around-The-Arts
celebration was held in September for the 9th time in 1999.
The 4th of July celebration was held for the 34th time in 1999. Our parade, which attracts
groups from around the state, and even neighboring states, has established a strong
reputation in the region. Over 10,000 people watched this year's parade. The 4th of July
fireworks were also an overwhelming success. An estimated 20,000 people watched on this
year and celebrated America's birthday in our community.
,..,
LJ
n
u
n
u
n
Ll
n
u
'.
"
n
LJ
n
LJ
n
LJ
n
u
,..,
LJ
n
LJ
n
u
n
u
n
u
,..,
u
,..,
LJ
n
u
n
u
n
LJ
r"1
LJ
n
LJ
,..,
u
n
u
,..,
u
This combined 66 years of tradition in our community celebrations exemplifies the strength,
joy, and pride we are able to take in our community. The combined 305,000 people who
participated in our community celebrations and utilized our community facilities in 1999
strengthen our community and strengthen your businesses.
We must continue to attract people to Apple Valley and promote Apple Valley for not only
our facilities and events, but as a destination for people to come and visit on a more frequent
basis. We must continue our traditions, continue our partnerships, and continue to build
from the new town and promote our downtown. We must do this ina way that we partner
with you to promote the community and your businesses.
The City is working with the Tourism Bureau to identify how our tourism and marketing
efforts can further produce meaningful results and make Apple Valley a destination. A
survey has been developed to gauge what the business community and Chamber of
Commerce feels would be beneficial in promoting Apple Valley and assisting you in
achieving greater success. The survey will be available at the end of the presentation. This
survey is just another example of how our success is ultimately dependent on your success,
and we must CGRtinue our partnership to achieve mutual excellence.
As we grow, we must not be content, we must evaluate who we are, who want to become
and change as necessary like the seasons in the year. As we change, we must continue to
build from a n~w town to a downtown. As you can see, change has developed a once sparse
area where cows roamed Gardenview Drive and only one subdivision existed into a
excellent City and dynamic downtown.
Our downtown has many unique attributes. The Ring Route-a 600 acre downtown area,
from Pennock Avenue on the West to Galaxie Avenue on the east, from 147th Street on the
north to 153rd Street on the south. Our downtown Ring Route area is a model for many
cities that are trying to create that downtown presence. Our downtown was built from
scratch. Today, it's vibrant, beautiful, and continuing to grow. Exciting and visible
additions have been made and will continue.
Housing growth in our City continues to boom. And our public safety -- the police, fire and
ambulance services are second to none. Programs continue to build the community and
make it a safer place to live, work, and play. The State of our City is excellent. And we
must continue to respond and adapt to. the diverse and changing needs of our citizens,
businesses, and partners in the community. I'd like to introduce our City Administrator,
Tom Lawell who will overview our rapid development in Apple Valley.
City Administrator Tom Lawell
One the keys to our success is our development and growth. Apple Valley has grown at a
tremendous rate over the past 31 years. We can attribute this progressive growth and
fortune to our community and our development partners:
'.
. City Government
. Economic Development Authority
. Chamber of Commerce
. Economic Growth Partnership
. Tourism Bureau
. Dakota County Economic. Development Partnership
. Schools/Lifelong Learning
. Workforce TraininglImmigration
1999 was a tremendous year in Apple Valley. Development and growth continued to boom
at unprecedented levels. $18.9 million was spent in new commercial and industrial
developments in 1999. $3.8 million worth ofrenovations were completed in 1999. Housing
construction continues to boom at record levels. Over $57 million was spent on the
construction of 644 dwelling units in 1999. The $18.9 million spent on commercial &
industrial construction is a 50% increase from last year. This growth not only helps the state
of our City, but the state of our economy, and the state of your businesses. We will remain
committed to supporting and strengthening the business community in Apple Valley.
New developments in 1999 included:
. Dominium Apartments: located at Palomino & Germane and includes 112 dwelling
units.
· Cedar Professional Building: located at 142nd & Cedar. Construction is underway of a
10,000 square foot professional office building.
. Dakota Business Center: located at Glenda Drive. The 3,700 square foot building is
near completion.
. Cedar Marketplace: located at 147th & Cedar. The 31,000 square foot development
includes Applebee's, Buffalo Wild Wings, Caribou Coffee, Kinko's, Color Tile,
Archivers, Pool and Spa store.
. Fraser Independent Living: located on County Road 42 & l47th Street will consist of
17 dwelling units for assisted living
. Schlotzky's Deli: located at County Road 42 & Pennock in front of Wal Mart opened
this past weekend.
. Apple Valley Square Retail: Located near Rainbow Foods, and is now open and
includes Chipolte and LeAnn Chin Restaurants as well as A Tt&T.
· Chasewood Family Housing: located at 155th & Gaslight. The 27 dwelling units is an
example of a private/public partnership of affordable family housing.
· Kingston Green Apartments: Phase 1 now open and includes 168 units. When
completed, complex will have 559 dwelling units
· Galaxie Car Wash: Located at l45th & Galaxie. The 8,300 square foot building is a
car wash and oil change facility.
· Lampert's Lumber: The 20,000 square foot building that replaced building which was
destroyed by fIre.
. Menards: The 165,000 square foot facility moved into Fischer Marketplace in the Fall
of 1999.
'.
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
u
n
LJ
n
U
n
u
n
u
n
LJ
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
LJ
.
n
LJ
n
u
n
LJ
n
u
,.,
u
n
u
n
u
,.,
u
n
u
,..,
u
,.,
u
,.,
LJ
n
LJ
n
u
n
LJ
n
u
n
u
n
LJ
,.,
u
. Galaxie Professional Office Building: The 52,400 square foot 3 story office building is
located on comer of Galaxie and 147th.
. Apple Valley Ford Truck Center: located on 151st Street. The 18,000 square foot
truck sales & service center addition. .
. Wisp ark Phase: a 62,000 square foot multi-tenant leased building. When completed,
total size will be 211,000 square feet
. WIRSBO Expansion: Completion of Wirsbo facility totaling 11,000 square feet of
expansion.
Developments that the City expects in 2000 include:
. Eastwood Ridge: located southeast of 132nd & Cedar Avenue Service Road and
includes 22 Single Family houses. Yet another example of working with a developer in
an environmentally sensitive area.
. Timber Ridge Townhomes: located between 133rd & Cedar and includes 15
townhomes
. Galaxie Townhomes: located at 132nd & Galaxie and includes 21 townhomes
. Pennock Place Senior Housing: located at the southeast comer of Pennock and 140th
and includes a 108 unit, 3 story apartment building.
. Apple Valley Plaza: the 13,400 square foot building is located just west of US Bank.
Panera Bread is one potential tenant for the space.
. Red Robin: located in front of Carrnike Theatres. Restaurant will feature gourmet
hamburger restaurant and will construction will begin in the spring
. Orchard Square Expansion: located 1/4 mile south and east of County Road 42 and
Galaxie and includes a 77 acre, 278 unit townhouse development.
. Cedar Ridge Clinic Expansion: 11,000 square foot addition to the existing 14,000
square foot facility
. Regatta 3rd: the 78 acres development will include 766 dwelling units, of which 526
are townhomes and 240 apartments.
. Orchard Pointe: located between the future Flagstaff and Future Foliage and includes
278 Townhome developments.
. V-Haul: located southeast of Galaxie and CR 42 across from Fischer Market Place, and
. will include regular storage as well as climate controlled storage facilities.
. Safe n Sound Expansion: located east of Johnny Cake Ridge Road, and is an expansion
of a mini storage area.
The Fischer Market Place development will continue to blossom in 2000. A 165,000 square
feet Menards opened this past year. Several other potential businesses including: an 86,584
square feet Kohl's Department Store; Sam's Club, which is an 130,630 square foot project
in the initial discussion stages; Kwik Trip, a convenience store and single bay car wash; and
a 17,000 square foot multi-tenant building are potential additions to the Market Place.
Fischer Market Place is just one more example of how our new town has developed into a
thriving down town.
'.
The City's largest office development is the construction of the Northwest Airlines Federal
Credit Union just across the street. The projected completion date for the building is the end
of this year. When completed, this 6 story, 120,000 square foot building will bring 500 new
jobs to the City of Apple Valley. The building will have qnderground parking and a five
drive through aisles for banking services. This is just one of the efforts that the Economic
Growth Partnership has pursued to help produce a more vibrant, sustainable, and balanced
business community.
The Economic Growth Partnership is currently exploring the possibility of creating a CD-
ROM that will assist the marketing efforts of Apple Valley and display what Apple Valley
has to offer potential businesses and industry. The Partnership hopes to complete this CD-
ROM in the fall for potential developers and businesses. We will keep you posted on the
development of this CD-ROM. The City has also developed a Facts by Fax which
highlights certain developments within the City. The most recent Facts by Fax was
distributed on this past Friday and featured the Fischer Market Place development. Finally,
the Economic Growth Partnership is currently working on creating monthly luncheons to
discuss potential developments within the City, and we look forward to seeing you at these
luncheons.
The City is working on regional transportation issues to ensure that residents and non-
residents can get to and from their homes, places of employment, and recreational
opportunities.
The City's partnership with the Minnesota Valley Transit Authority continues to strengthen
with 12 routes bringing people to and from Apple Valley. On an average weekday, 6,100
people ride the MVTA buses. The newly completed Apple Valley Transit Station, located
near Cannike Theater on Cedar Avenue is just one example of the City's partnership efforts
to promote transportation issues in Apple Valley, and has been recognized by the State as an
example of mass transit facility design. In addition, the City is participating in the Cedar
Avenue Corridor Transitway Study in examining ways to solve the long-term transportation
problems in the area.
Continued development of our City's infrastructure will also take place in 2000. Pathways
along County Road 42 and Galaxie Avenue and several residential area roads will be
overlaid. . The City, on average, overlays each street every 15 years as part of our
preventative maintenance program.
Pilot Knob Road from 140th Street to CR #42 will be under construction beginning in early
Spring with a completion date of July 31, 2000. The potential for road closures will exist
and we will keep you updated on the status of this project.
As the southern portion of our community grows, potential road developments include
Flagstaff Avenue, Foliage Avenue, and 157th Street. 160th Street I CR #46 will also be
closed and lowered in the next year to meet the final grade as development occurs on our
southern most border.
'.
n
u
n
u
n
LJ
n
u
n
u
n
u
n
u
n
u
n
LJ
n
u
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
u
,..,
LJ
n
LJ
n
u
n
u
,...,
u
,...,
u
,..,
u
n
u
n
LJ
,..,
u
,...,
u
,..,
u
n
u
"
u
"
u
n
LJ
,..,
u
,..,
LJ
,..,
u
As you're all aware, the gravel mining in the southern portion of the City has allowed us to
preserve some of our land for development into the future. In the years ahead, we will
facilitate the transition from gravel mining to residential and commercial development. One
example of this transition is the proposed Cobblestone Lake Development, which will be
located on the southern border of the City between Pilot Knob Road and Dodd Road, with
l60th Street being its southern border. The development will feature a 40 acre lake with
public access and a pathway, indicated by the dotted line on the screen, will allow for this
development to be yet another asset that the community as a whole will be able to utilize
and enjoy.
Mayor Mary Hamann-Roland will now take into 2000 and beyond.
Mayor Mary Hamann-Roland
With the rapid development that has and will continue to occur in Apple Valley come our
civic responsibilities to ensure our community develops in a manner that promotes OUr
citizens, our partnerships, our civic, business, and community organizations, and our natural
resources.
As we enter this new era and continue our rapid development, we must proceed with
strength and professionalism, a vision for the future, strong leadership, and a spirit of
optimism and teamwork. With your support and help, we can achieve our high goals and
expectations as we bridge ourselves into the future of boundless potential.
In the future, we must not only promote our youth, but also promote our senior citizens. As
our community becomes more diverse, we will have a greater array of responsibilities. One
of our greatest priorities and responsibilities is to ensure Apple Valley is a safe community.
During the past year, the City increased the number of Neighborhood Watch Groups from
88 to 122. Neighborhood Watch Groups not only make our City safer, but also promote
active participation by our citizens. In addition, 45 neighborhoods participated in
celebrating National Night Out in August. National Night Out strengthens our community
commitment to crime prevention and celebrates what Neighborhood Watch groups have
accomplished over the past year.
Business Watch is a program that many of you may be aware of and is a program which
keeps our community a safe place in which to work, and discusses issues that are of interest
to the business community. The goal of Business Watch is to connect law enforcement to
the business community to protect the employees and customers. Business Watch is open to
over 400 Apple Valley businesses. Throughout the year, Business Watch offer 6-9 topics.
Topics range from: bad checks, credit card fraud, counterfeit currency, code enforcement,
workplace violence, youth issues and storm and tornado preparedness.
Another priority for the City is its communications with our existing and potential residents
and businesses. The City is currently redeveloping its Internet web site to provide valuable,
reliable, and timely information in a user-friendly and interactive format. New technology
".
n
LJ
n
LJ
is an essential component for the government of the future. The new web site is currently
being developed by our staff and will be online in the near future. n
LJ
One success story demonstrating the power of technology is from the City's Fire
Department page. A family in Apple Valley, California had been heating their home with
their stove. After reading information on the Fire Department page on carbon monoxide,
they realized what they were doing was potentially life threatening. It saved their lives. We
hope that our technology in the future will be as beneficial, and. will allow you to obtain
information you need and desire and promotes interaction with our Staff and Council.
n
u
n
LJ
In addition, Government Access Channel 16 will soon begin increased programming on
topics such as general government issues and examining some of the functions of the public
works department. Our City newsletter also continues on a quarterly basis providing
information on our City from Natural Resource issues to Park and Recreation schedules.
n
LJ
n
u
We must also continue our fiscal conservatism and use our resources in an responsible,
innovative, and prudent manner. Moody's Bond Rating Service said of Apple Valley's
financial picture that is one of "well managed financial operations" with "conservative
budgeting." We leverage our resources! What does this mean for our City? It means low
taxes, superior infrastructure, and superior services our constituents have come to expect.
n
u
n
u
We will also continue to promote and develop new partnerships. They will become ever
more essential as we build our community and maintain our fiscal conservatism. The City
recently formed a partnership with the cities of Rosemount and Farmington to provide
greater cable access potential. These types of partnerships assist Apple Valley in providing
first-class services at a reasonable and prudent price.
n
LJ
n
LJ
With such rapid development in our community comes the need to ensure that our natural
resources are maintained. Tree preservation and promoting water quality are top priorities.
Our Natural Resources Coordinator is fostering programs that reforest our urban forests and
promote and enhance our water quality in our lakes and ponds.
n
u
n
Participation in the Vermillion and Black Dog Watershed districts is ensuring that Apple
Valley does its part to maintain and improve water quality on the larger scale. Steven
David, a volunteer from our community was recently commissioned to the Vermillion
Watershed Management Organization. Educating our residents on the importance of the
environment has and will continue.
u
n
LJ
n
Apple Valley is blessed with a "regional gem" in Lac Lavon. Our natural resources are a
great asset. We must continue as we develop our southern lands to provide ample
greenspace, yet develop to planned densities. We must partner with developers to ensure we
continue our splendid natural resources. This past year, the City developed an erosion
control inspection program with our Engineering Department to ensure that developments
proceed in an environmentally friendly manner.
u
n
LJ
n
LJ
n
LJ
n
u
'.
n
u
n
u
n
LJ
n
u
,..,
LJ
,..,
u
,..,
u
n
u
n
u
n
u
,..,
u
,..,
u
n
u
,..,
u
...,
LJ
n
u
,..,
u
n
u
,..,
LJ
We must also continue to foster our partnerships. Partnerships not only promote community
involvement, but they also educate our people on our natural resources. Partnerships with
Eastview High School, the School of Environmental Studies, Church groups, girl and boy
scouts, and so on are helping to improve our natural resources. Partnerships with Dakota
County and neighborhood groups are helping to beautify areas and develop noise mitigation
in areas such as the Long Ridge neighborhood along County Road 46 have taken place in
the last year. The City is currently working on a grant with Eastview High School to
develop a wetland from a storm water pond. This will be a partnership between the City,
Eastview High School, Minnesota Department of Agriculture, Dakota County Master
Gardener's, and the Dakota County Environmental Education Program. This partnership
will not only beautify a barren storm-water pond, but also educate the student in developing
this wetland.
Our business, community, and service organizations are also crucial components of our
community. The Apple Valley Foundation continues to grow in presence and mission is to
create a cultural legacy for our community, and is now an affiliate of the Minneapolis
Foundation. The Community Action Council continues its mission to prevent violence,
ensure school success, and promote long-term economic self-sufficiency. Celebrating
Apple Valley Youth, which sponsors positive youth development and a healthy community,
is just another example of groups helping to make Apple Valley a better place to live, work
and play. You, the Chamber of Commerce as well as the many service clubs in Apple
Valley continue to help build Apple Valley. Together, we are making a difference.
I would like to pay special recognition to the City Council: Robert Erickson,
Virginia
promote
advisory
Sterling, Thomas Goodwin, and Ruth Grendahl.
interaction and partnerships with our citizens.
committees:
. Planning Commission
. Parks and Recreation Advisory Committee
. Cemetery Advisory Committee
. Telecommunications Advisory Committee
. Urban Affairs Committee
We will also continue to
The City currently has 5
34 members of our community serving its community on an active basis. Countless other
individuals are dedicated to continuing the Apple Valley tradition of a beautiful, well
maintained community. We wish to thank all of these people for their time and dedication.
The City of Apple Valley staff is also committed to those needs. Our staff, led by our new
City Administrator Tom Lawell is here to help you in any way you may need. Our City
Staff is one the vital components that makes Apple Valley such a great City. These people
ensure our drinking water is safe, roads and utilities are installed properly, protect our
natural resources, ensure our developments are planned in accordance with City ordinance,
provide our public safety, leisure and recreational opportunities, and many other services.
These people are truly fIrst rate and we are proud of the service they provide. They are the
ambassadors to the City. I would like to pay special recognition to Tom Lawell, Andy
Pederson, and Jerel Howland for their work on the 2000 State of the City Address.
'.
n
LJ
n
LJ
In Conclusion, the State of our City is excellent. Apple Valley is a City in full blossom. n
The qualities that guide us are our strong leadership and professionalism, our vision, LJ
strength, and optimism for the future will allow Apple Valley to achieve its high
expectations and standards. n
u
We can achieve these expectations with all of your help. We have so many wonderful
assets. From our residents to our businesses. To our organizations such as the Chamber of
Commerce, Economic Growth Partnership and Development Authority, the Tourism
Bureau, our Community Groups and Civic Organizations. Together as one, we can achieve
our dreams and exceed the expectations of our citizens and patrons of Apple Valley
n
LJ
n
u
As you leave today and take your apple with you, it represents a symbol of a City in full
bloom and symbolizes a legacy we can create together as a City of a vision, a community
with heart.
n
u
Remember, as Winston Churchill stated, "we make a living by what we get, but we make a
life by what we give." We, together, are creating the legacy today. Thank you.
n
LJ
n
LJ
n
LJ
n
u
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
u
,..,
LJ
LJ
16. CONSIDER CHANGING ANDOVER CITY LOGO
n
,..,
,..,
The City logo has been in place for approximately 20 years and
consists of a simple design representing "c" for City and "A" for Andover. As City logos
symbolize and come to represent and personify an organization and community, Council
may wish to consider whether the logo should be updated. Examples of other city logos
have been included for Council review.
u
n
u
u
,..,
CONSIDER AND DISCUSS:
LJ
1. Does Council wish to consider alternate logo schemes for the City of Andover?
,..,
2. If Council concurs, should the process include community submittals as well as
professional submittals?
LJ
,..,
3. Are there dynamic community points that should be emphasized or incorporated?
u
,..,
u
Comments:
,..,
u
,..,
LJ
....,
LJ
,..,
LJ
,..,
LJ
,..,
LJ
n
u
,..,
LJ
,..,
u
,..,
u
'.
,..,
LJ
n
LJ
EXAMPLES OF CITY LOGOS
r1
LJ
Rcosemount
Minnesota
n
LJ
n
LJ
,..,
u
n
u
,..,
LJ
n
u
n
u
,..,
LJ
~.
n
u
n
LJ
n
LJ
n
u
,..,
CITY OF
PlYMOUTlt
u
n
u
n
u
n
u
o
'!f1L Crty or
'Dfen Prairie
.
~ukelJille
~
.
-
City of Richfield
The best p/~ce to live. work.
/eilrn & do businffss.
~~0
HOP~n~!! .
7k7.......~~
n
u
n
17. CONSIDER JOINING THE NORTH METRO MAYOR'S ASSOCIATION
n
The City has received a letter of membership invitation from the North Metro Mayor's
Association. Council may recall that this organization serves north metropolitan area
cities on a wide range of issues affecting transportation, legislative lobbying, research and
presenting policy positions unique to north metropolitan communities.
u
u
n
u
CONSIDER AND DISCUSS:
n
u
What are the advantages to joining the NMMA?
u
How is the NMMA different than other organizations i.e. LMC, AMM the City already
belongs to?
n
n
What are the membership benefits to the City of Andover? (Please see attached)
u
What will it cost the City to join the NMMA on annual basis?
n
u
Does the Council wish to consider joining the NMMA?
n.
u
Other Comments/Issues:
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
o.
,..,
u
n
u
n
u
...,
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
n
u
~
NORTH METRO MAYORS
ASS 0 C
A T
o N
March 1. 2002
The Honorable Michael Gamache
Mayor
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Dear Mayor Gamache:
North Metro Mayors Association extends an invitation of membership to the city of Andover.
The Association was formed 15 years ago in order to address the critical issues impacting the
North Metro area. The founding members, local officials, believed that for too long the region
did not receive its fair share of both public and private infrastructure investment. Since its
formation, the Association's primary focus has been to work with decision makers at the federal.
state, regional and county levels to on a variety of issues, i.e., LOA, tax reform, fiscal di sp..'U'ities,
transportation and transit funding, housing, economic development and re-districting
NMMA has continuously played a key role in:
.
serving as the recognized voice of the North Metro region on issues impacting the area at the
federal, state. and regional levels of government.
providing management support and technical assistance to transportation corridor
organizations, such as NM 1-35W Corridor Coalition, Highway 100 Council, 610 Coalition,
Highway 10 Coalition and NW Highway 81 Partnership.
developing targeted technical and demographic studies.
providing pertinent information to legislators and other decisions makers.
helping to establish a better balance to the patterns of regional growth and investment.
.
.
.
.
Our success is the direct result of our member communities working together to find common
solutions and build productive partnerships. Mayors and City Managers/Administrators
compirse the Board of Directors. \vhich meet on an every other month basis. We invite you to
join us at future meeting of the Board of Directors, our next meeting is April 17. The Operating
Committee, consists of City Mangers/Administrators, manages the general operations of the
Association and they meet on the alternate months of the Board. Additional committees include:
. Executive Committee - comprised of the Association officers,
. Audit Committee,
. Transportation Advisory Committee (TAC) - The TAC works closely with Mn/DOT to
monitor the technical aspects of various transportation projects in our. This group is
comprised of city managers/administrators, city engineers and/or public works directors.
And includes participation Ji'om Hennepin, Anoka and Ramsey Counties.
. Other ad hoc committees are established from time to time to deal with critical issues that
the organization deems appropriate
8525 Edinbrook Crossing, Suite #5, BroQklyn Park, MN 55443
TFI (7111,) 4QVill 'i'" FAXr76,} 424.1174
n
LJ
n
LJ
n
LJ
In addition to the meetings. NMMA stays in contact through a variety of other means:
· During the Legislative Session members are emailed our Community Resource Newsletter,
which provides regular updates on various legislative issues.
· Take a tour through our website - nmmayors.org. A variety of information is provided on
our site, as well a providing a resource to collect and locate additional infomlation.
· Participation at our annual golf tournament in September. This is a fun and relaxing event to
network with other city officials and members of the local business community.
· The Association is committed to maintaining an active and open working relationship with
the business community, thus has established a Community Partners Program.
n
LJ
n
LJ
n
LJ
Membership includes 22 municipalities, representing 840,209 people, and a constantly growing
ConU11Unity Partners membership.
n
LJ
NMMA Members
Spring Lake Park
Robbinsdale
Ramsey
Osseo
Oak Grove
New Hope
New Brighton
Mounds View
Minneapolis
Maple Grove
MCDA
Lexington
Dayton
Crystal
Coon Rapids
Columbia Heights
Circle Pines
Champlin
Brooklyn Park
Brooklyn Center
Blaine
Anoka
Community Partners
Al Garcia and Associates P.A.
Barna, Guzy & Steffen, Ltd.
Barton Sand & Gravel Co.
Capitol Connections
Century Bank
Community Resource Partnerships
Connexus Energy
Contractor Property Developers Company
Dahlgren Shardlow & Uban Inc.
Duckor & Associates
Ehlers & Associates Inc.
Government & Enterprise Services
Kennedy & Graven Chartered
Krass Monroe, P.A.
Liberty Diversified Industries
Marquette Bank Brooklyn Park
Nancy Reeves & Associates
North Memorial Community Foundation
North Metro Convention and Visitors Bureau
North Star Bank
Northeast Bank
Reliant Energy/Minnegasco
Springsted Incorporated
Strauss Management Company
Xcel Energy
n
u
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
LJ
n
u
n
LJ
n
LJ
n
LJ
-,
-J
_J
-,
-J
We hope this communication will stimulate further dialogue with your city and interest YOll in
-; becoming a member of the North Metro lvlayors Association. Please contact our office at
-J 763/493-5115 to further discuss the benefits of your membership. Together we can make the
North Metro area a better place to live, work. recreate and be educated.
"1
~ Sincerely,
:....J
~A~
President, NMMA
Mayor. City of Brooklyn Park
Cii~llutJ) ~tU)l1U
...,
'-.J
"1
Thomas Gamec
Vice President. NMMA
lvlayor. City of Ramsey
'\
:....J
Enclosure
~: Jolm Erar. City Administrator
'\
u
...,
u
...,
u
...,
u
...,
u
...,
LJ
...,
LJ
...,
LJ
...,
LJ
...,
u
n
u
'.
n
u
,..,
L...i
n
u
,..,
u
,..,
L...i
,..,
u
w
"The rung of a ladder was never meant
to rest upon, but only to hold a man's
,..,
n
L...i
,.., foot long enough to enable him to put
L...i
,..,
L...i
the other somewhat higher."
n
u
n
u Thomas Henry Huxley
,..,
L...i
n
L...i
n
L...i
n
L...i
n
L...i
n
L...i
,..,
L...i
'.