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HomeMy WebLinkAboutCC April 16, 2002 C) , ) '-... CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US Regular City Council Meeting - April 16, 2002 6:00 PM - Executive Session: a. Woodland Development Pending Litigation 1. Call to Order - 7 :00 PM 2. Resident Forum 3. Declare Proclamation/2002 National Night Out 4. Agenda Approval 5. Approval of Minutes (3/21/02) (3/26/02) (4/2/02) Consent Items 6.. Approve Plans & Specs/O 1-21/Hanson Boulevard NW & Crosstown Boulevard NW- Engineering 7. Approve Joint Powers Agreement/O 1-2 I/Hanson Boulevard NW & Crosstown Boulevard NW - Engineering 8. Approve Resolution/Allocating Off System Expenditure of City MSA Funds onto County Systems/01-21/Hanson Boulevard NW & Crosstown Boulevard NW - Engineering 9. Approve Custodianship of Easements & Warranty Deed/O 1-2 I/Hanson Boulevard NW & Crosstown . Boulevard NW - Engineering 10. Approve Plans & Specs/00-5N2002 Street Rehabilitation/7th A venue Area - Engineering II. Approve Change Order # I (Compensating)/00-16/Grey Oaks (Phase II) - Engineering 12. Award Bid/00-43/Natures Run - Engineering 13. Approve Plans & Specs/02-5/Shadowbrook East Park/2002 CIP - Engineering 14. Approve Plans & Specs/02-6/Wild Iris Park/2002 CIP - Engineering 15. Approve Plans & Specs/02-1/Hidden Creek East Park/2002 CIP - Engineering 16. Approve Plans & Specs/02-9/Pine Hills & Timber Rivers Parks/2002 CIP - Engineering 17. Award Bid/02-14/2002 Overlays/2002 CIP - Engineering 18. Approve Plans & Specs/99-15/Water Treatment Plant and Transmission Lines/2002 CIP - Engineering 19. Declare Cost/O 1-12N erdin Street NW Street Improvements - Engineering 20. Authorize Preparation/Landscape Maintenance Contract & Order Quotations/02-19/Andover Station Median & Boulevard Maintenance - Engineering 21. Reject/Reauthorize City Surplus Equipment - Public Works 22. Declare Surplus Equipment/Fire Department - Fire 23. Consider Lot Split at 3560 - 1420d Lane - Planning 24. Approve Non-Intoxicating On-Sale Liquor License/Woodland Creek Golf Course - Clerk 25. Approve Precinct Boundaries and Polling Locations - Clerk. 26. Appointment RecommendationlFinance Department - Administration 27. Acknowledge Audio Video Multimedia Council Chambers Update Bid - Administration 28. Approve Pavement Management Transfer - Finance Discussion Items 29. Receive Anoka County Sheriff Department Monthly Report - Sheriff 30. Continuance of 2002 Board of Review Hearing - Administration 31. Consider Preliminary Plat of "Andover Marketplace"/Commercial Blvd. and Thrush Street-Planning 32. Consider Final Plat of "Andover Marketplace"/Commercial Blvd. and Thrush Street-Planning 33. Amend Ordinance No. 260 /Adjusting Rental Inspection License Fees - Planning 34. Consider Request to Lease City Property Located at 15961 Makah Street NW - Planning 35. Request from Mr. La'Mont Knazze III to Address the Council./Drainage Easement (Supplemental) - Engineering 0 U Regular City Council Meeting - Tuesday, April 16, 2002 Page Two Staff Items 36. Appoint TAC Members/OI-18fTransportation Plan - Engineering 37. Schedule Special City Council W orkshop/O l-18fTransportation Plan - Engineering 38. Consider LMC Board of Directors Nomination Process (Verbal) -Administration Mayor/Council Payment of Claims Adjournment Executive Session: A. City Administrator Perfonnance Evaluation - Administration C) U Proclamation National Night Out 2002 WHEREAS, The national Association of Town Watch (NATW) is sponsoring a unique, nationwide crime, drug and violence prevention program on August 6, 2002 entitled "National Night Out"; and WHEREAS, the "19th Annual National Night Out" provides a unique opportunity for Andover to join forces with thousands of other communities across the country in promoting cooperative, police-community crime prevention efforts; and WHEREAS, Andover residents playa vital role in assisting the Anoka County Sheriffs Office through joint crime, drug and violence prevention efforts in the City of Andover and is supporting "National Night Out 2002" locally; and WHEREAS, it is essential that all citizens of Andover be aware of the importance of crime prevention programs and impact that their participation can have on reducing crime, drugs and violence in Andover; and WHEREAS, police-community partnerships, neighborhood safety, awareness and cooperation are important themes of the "National Night Out" program; NOW, THEREFORE I, Mayor Mike Gamache, do hereby call upon all citizens of Andover to join the Anoka County Sheriffs Office and the National Association of Town Watch in supporting the "19th Annual National Night Out" on August 6,2002. FURTHER, LET IT BE RESOLVED THAT, I, Mayor Mike Gamache, do hereby proclaim Tuesday August 6, 2002 as "NATIONAL NIGHT OUT" in Andover. Mayor City Clerk :.~ ) \ \.J @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: April 16, 2002 INTRODUCTION The following minutes have been provided by TimeSaver Secretarial Service: Regular Meeting April 2, 2002 Special Meeting March 26, 2002 Special Joint Mtg/with Planning & Zoning March 21,2002 (Knight absent) DISCUSSION Copies of the minutes have been e-mailed to Council with hard copies provided to Councilmembers Knight and Trude. If you did not receive the minutes, please contact the City Clerk. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, d:.L (/~ Vicki V olk City Clerk .- '\ ~ ) G , / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Scott Erickson, City Engineerl~ FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Plans & Specs/Ol-21/Hanson Boulevard NW & Crosstown Boulevard NW - Engineering DATE: April 16, 2002 INTRODUCTION As indicated earlier this year to the City Council, the intersection of Hanson Boulevard NW & Crosstown Boulevard NW, Project 01-21, will be receiving new traffic signals and turn lane improvements this year. This item is in regards to approving plans and specifications for this improvement. DISCUSSION Approval of the project by the City Council is required prior to the Anoka County Highway Department proceeding with the project. Note: The plans for the project are available in the Engineering Department for review. BUDGET IMP ACT The project will be funded from a combination of Federal, County and City State Aid and Trunk Utility Funds. Municipal State Aid Funds are available for the City contribution for the project, see Council Agenda Item #7 for funding allocation. ACTION REQUIRED The City Council is requested to approve the attached resolution approving plans and specifications for Project 01-21, Hanson Boulevard NW & Crosstown Boulevard NW. Respectfully submitted, ~L- I \ U <J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS FOR PROJECT NO. 90-19 ,FOR ROUND LAKE BOULEVARD NW & 161sT AVENUE NW . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of April ,2002. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 16th day of April , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk () l ) ~ City of Andover, Minnesota Proposed County l'\ Incorporated 1974 5- I L t- Igna oca Ion _ .... , R'.'.' '"'' - ~ I . I -f-"o.'''' ,~". ,- I I -... - _ :: j\~ \ I - ... '- "" - - ~.~-m, ~~" .'''' -H - ..-----"'.. - ."'. . . _ , \ - -_ - ~'l."'." - - ~ I 1.1, I: - I \ \:z! _ _ _... . - - ... ... (~- I. ~ Ul'ATU ". Il' ,.......... .." 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'. ..- - - ..".. , ".....i '" ' , - - . - - - ~ .::." . ,\" , - - """ ".."", --- - . - - , I ,,' - . ' .. ~' '. - z" I' " I _ - _ -.. ~ fl}< .. ... .. I ' ~ . I .. ~ . .. .-. ~. cO '.",~' ':" -"/f-ICii _ _ \~ . , . - - - -- r' ,.'. :'.' "', - - i ":'7.)~ ~ ; : " _ _ :. _ _ _ - -- /l ~ LEGEND N ~ . A Traffic Signal & Turn Lane Improvements @ c::::> Improvements wT E Hanson Boulevard & Crosstown Boulevard NW ~ ~~ s ~ lots f Parcel. Scale: 1 inch = 50,000 feet ~ Waler Features I"'') Umits Map Date: April 11, 2002 layout Name: DRAWING NO 1 Project Location: H:\GISDATA\ENGINEERlNG\PROJECTS\COUNlY.SIGNALS.APR Date Printed: 04/11/2002.02:19:20 PM / ) ~J @ --~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVERMN.US TO: Mayor and Council Members CC: John E"". City Administrotof Scott Erickson, City Enginee FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Joint Powers Agreement/Ol-21/Hanson Boulevard NW & Crosstown Boulevard NW - Engineering DATE: April 16,2002 INTRODUCTION This item is in regards to approving the Joint Powers Agreement between the City of Andover and Anoka County for the construction of a new traffic signal and turn lane improvements at the County intersection of Hanson Boulevard NW and Crosstown Boulevard NW, Project 01-21. DISCUSSION The Joint Powers Agreement for the intersection is attached for your review. The Joint Powers Agreement and the funding splits are in conformance with the standard Anoka County agreement. BUDGET IMP ACT The projects will be funded from Federal, County and the City portion from Municipal State Aid and Trunk Utility Funds. ACTION REOUIRED The City Council is requested to approve the Joint Powers Agreement for the construction of a new traffic signal and turn lane improvements at Hanson Boulevard NW (CSAH 78) & Crosstown Boulevard NW, Project 01-21. Respectfully submitted, ~~L-- Todd Haas ~) cJ JOINT POWERS AGREEMENT Hanson Boulevard NW (CSAH 78) & Crosstown Boulevard NW ~_J () t:71-~1 - P:\02-678-13\Documents\Draft Andover JPA.doc Anoka County Contract No. JOINT POWERS AGREEMENT FOR THE CHANNELIZATION OF COUNTY STATE AID HIGHWAY 78 (HANSON BLVD.) AT CROSSTOWN DR.. (SP 02-678-13) This Agreement made and entered into this day of 2002, by and between the County of Anoka, State of Minnesota, a political subdivision of the State of Minnesota, 2100 Third Avenue North, Anoka, Minnesota, 55303, hereinafter referred to as "County", and the City of Andover hereinafter referred to as the "City". WITNESSETH -- WHEREAS, the parties of this agreement have long exhibited concern for the safety at County State Aid Highway 78 (Hanson Blvd.) and Crosstown Dr..; and, WHEREAS, the intersection of County State Aid Highway 78 (Hanson Blvd.) and Crosstown Dr. has met warrants for a full traffic actuated traffic control signal; and, WHEREAS, the parties agree that the County shall cause the construction and channelization of the intersection of County State Aid Highway 78 (Hanson Blvd.) and Crosstown Dr..; and, WHEREAS, the Anoka County Highway Department has prepared plans and specifications for Project No. SP 02-678-13 which plans and specifications are dated XXfJqCf2002, and which are on file in the office of the County Engineer; and, WHEREAS, the parties agree that it is in their best interest that the cost of said project be shared; and, WHEREAS, Minnesota Statute 471.59 authorizes political subdivisions of the State to enter into joint powers agreements for the joint exercise of powers common to each. NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED: I. PURPOSE The parties have joined together for the purpose of reconstructing the roadway, drainage, sidewalk, traffic control systems, as well as other utilities on a portion of 1 C~) . U P:\02-678-13IDocumentslDraft Andover JPA.doc County State Aid Highway 78 (Hanson Blvd.); as described in the plans and specifications numbered SP 02-678-13 on file in the office of the Anoka County Highway Department and incorporated herein by reference. II. METHOD The County shall provide all engineering services and shall cause the construction of Anoka County Project No. SP 02-678-13 in conformance with said plans and specifications. The County shall do the calling for all bids and the acceptance of all bid proposals. III. COSTS A. The contract costs of the work, or if the work is not contracted, the cost of all labor, materials, normal engineering costs and equipment rental required to complete the work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs" are good faith projections of the costs, which will be incurred for this project. Actual costs may vary and those will be the costs for which the relevant parties will be responsible. B. The estimated cost of the total project is $748,241.55. Participation in the construction cost is as follows: 1. The City shall provide construction observation for the relocation and reconstruction of their utilities and approve for acceptance the work as it is completed. la. The City shall be responsible for any deficiencies associated with the relocation and reconstruction of the utilities that arise during or after the completion of the proj ect. 2. The City shall pay 100% ofthe hydrant and curb box relocation and gate box adjustment as well as water and sewer relocation and construction. The estimated City cost of these items is $3,775.00. 3. The City shall furnish and deliver to the construction site replacement hydrants for any hydrants, which is being relocated as a part of this project, which they want replaced. 4. The City shall pay for the non-participating and non- eligible portion of the storm sewer construction plus a percentage of the eligible portion of storm sewer construction. The estimated cost of the non-participating storm sewer is $0.00 of which the estimated cost to the City is $0.00 (100%). The non-eligible and eligible portions are defined in the State Hydraulics letter. The cost of the eligible 2 ~ \ - I..J '..-1 P:I02-678-13IDocumentsIDraft Andover IP A.doc estimated cost to the City is $0.00. The total non-eligible estimated cost of the storm sewer is $0.00 of which the estimated cost to the City is $0.00(100%). The total cost of the storm sewer construction is estimated at $33,924.50 of which the estimated cost to the City is $0.00. 5. The City shall pay for 15 percent of the cost of detention basins (including ponds and their outlet structures and grit chambers/collectors). The City portion of the cost is based on contributing flow to the detention basin determined by the product of contributing area and runoff coefficient. The total estimated cost of the detention basins is $0.00 of which the estimated cost to the City is $0.00. 6. The City shall pay 50% of the cost of concrete curb and gutter (less medians). The estimated total cost of curb and gutter including medians is $33,102.00, of which the City's estimated share is $1,417.50. 7. The City shall pay the cost of decorative median above the cost of concrete median. The City's estimated cost for decorative median is $0.00. 8. The City shall pay 100% of the cost of new concrete and/or bituminous driveway pavement for all upgraded driveways. The City's estimated cost for driveway pavement is $0.00. 9. Any inplace driveway pavement disrupted by the construction will be replaced inkind by the County at no cost to the City. 10. The City shall pay for 100% of the cost of new sidewalk installed on the project. The estimated cost to the City is $0.00. II. Inplace concrete walk will be replaced by the County at no cost to the City. 12. The City shall pay 100% of the cost of new bituminous trails. The City's estimated cost for the trail is $0.00. 13. The City shall pay 100% of the cost of any street lighting included in the project. The design and installation of ornamental streetlights shall be in accordance with the County's specifications. The City's estimated cost for street lighting is $0.00. 14a. The City shall pay to the County 50% of the cost of construction and installation of the whole traffic actuated signal system (including County supplied materials). The City's estimated share of the construction is $78,000.00. 14b. The County shall pay 100% of all interconnect costs. 14c. The City shall pay 100% of Emergency Vehicle Pre- 3 :,J () - P:\02-678-13\Documents\Draft Andover JP A.doc emption (EVP) costs. The City's estimated share of the construction is $4,000.00. 15. The total estimated cost to the City for the project is summarized below: 1. Right-of-Way $ 0.00 2. Construction or Adjustment of Local Utilities $ 3,775.00 3. Grading, Base & Bituminous $ 0.00 4. Storm Sewer $ 0.00 5. Concrete Curb & Gutter $ 1,417.50 6. Decorative Medians $ 0.00 7. Driveway Upgrades $ 0.00 8. Concrete Sidewalk $ 0.00 9. Trails $ 0.00 ll. Street Lights $ 0.00 12. Traffic Signals $ 83,500.00 13. EVP $ 4,000.00 Grand Total Estimated Share To The City $ 92,692.50 14. Construction Engineering Services $ 7,415.40 C. The cost to the City (less Federal Funds) for the project is $35,346.43 as shown on the attached Exhibits A and B. The City participation in construction engineering will be at a rate of 8% of the total estimated share. The estimated cost to the City for construction engineering is $7,415.40. The total estimated construction cost to the City for the project is $35,346.43. D. Upon award of the contract, the City shall pay to the County, upon written demand by the County, 95% of its portion of the cost of the project estimated at $33,578.73. The City's share of the cost of the project shall include only construction and construction engineering expense and does not include administrative expenses incurred by the County. E. Upon final completion of the project, the City's share of the construction cost will be based upon actual construction costs. Ifnecessary, adjustments to the initial 95% charged will be made in the form of credit or additional charges to the City's share. Also, the remaining 5% of the City's portion of the construction costs shall be paid. IV. TERM This Agreement shall continue until terminated as provided hereinafter. V. DISBURSEMENT OF FUNDS All funds disbursed by the County or City pursuant to this Agreement 4 , ~- ) - - ) ,.- P:I02-678-13IDocumentsIDraft Andover lP A.doc shall be disbursed by each entity pursuant to the method provided by law. VI. CONTRACTS AND PURCHASES All contracts let and purchases made pursuant to this Agreement shall be made by the County in conformance to the State laws. VII. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds and report of all receipts and disbursements shall be made upon request by either party. VIII. TERMINATION This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other party. Ifnotice is delivered by mail, it shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to any solicitation of bids or any purchases of services or goods which occurred prior to such notice of termination. The City shall pay its pro rata share of costs which the County incurred prior to such notice of termination. IX. SIGNALIZATION POWER The City shall at their sole expense, install or cause the installation of an adequate electrical power source to the service cabinet for the intersection of Crosstown Dr.., including any necessary extension of power lines. The City shall be the lead agency in this matter. Upon completion of said traffic control signal installation, the ongoing cost of the electrical power to the signal shall be the sole cost and expense of the City. X. MAINTENANCE A. Maintenance of the completed watermain, sanitary sewer, storm sewer (except catch basins and catch basin leads), detention basins (including ponds and their outlet structures and grit chambers/collectors) shall be the sole obligation of the City. B. Maintenance of all trails and sidewalks, including snow plowing, shall be the sole responsibility of the City. C. Maintenance of streetlights and cost of electrical power to the streetlights shall be the sole obligation of the City. D. Maintenance of the completed signal and signal equipment shall be the sole obligation of the County. 5 ') \ - >- \....) ~ P:\02-678-13IDocumentslDraft Andover JP A.doc E. The County shall maintain the traffic signal controller, traffic signal and pedestrian indications, loop detectors and associated wiring of the said traffic control signal at the sole obligation of the County. F. Painting of the traffic signal shall be the sole obligation of the County. G. Timing of the traffic signal shall be determined by the County. H. Only the County shall have access to the controller cabinet. I. The traffic control signal shall be the property of the County. J. The City shall be responsible for maintenance of the luminaries, luminaire relamping, and luminaire painting. K. All maintenance of the EVP System shall be completed by the County. The City shall be billed by the County on a quarterly basis for all incurred costs. L. - EVP Emitter Units may be installed on and used only by Emergency Vehicles responding to an emergency as defined in Minnesota Statutes S 169.01, Subdivision 5, and S 169.03. The City shall provide a list to the County Traffic Engineer, or the County's duly appointed representative, of all such vehicles with emitter units on an annual basis. M. Malfunctions of the EVP System shall be immediately reported to the County. N. All timing of said EVP System shall be determined by the County. O. In the event said EVP System or components are, in the opinion of the County, being misused, or the conditions set forth are violated, and such misuse or violation continues after receipt by the City, written notice thereof from the County, the County shall remove the EVP System. Upon removal of the EVP System pursuant to this paragraph, the field wiring, cabinet wiring, detector receiver, infrared detector heads and indicator lamps and all other components shall become the property of the County. XI. NOTICE For purposes of delivery of any notices hereunder, the notice shall be effective if delivered to the County Administrator of Anoka County 2100 Third Avenue North, Anoka, Minnesota 55303, on behalf of the County, and the City Manager of Andover, 1685 Crosstown Dr. NW, Andover, Minnesota 55304, on behalf of the City. XII. INDEMNIFICATION 6 , , 1 ( \ - '-j \....- ) P:\02-678-13\Documents\Draft Andover IPA.doc The City and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement. XIII. ENTIRE AGREEMENT REQUIREMENT OF A WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties. 7 , r '\ ( '\ - , ) '__.J ,~ P:I02-678-13IDocumentsIDraft Andover lP A.doc IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on the dates written below: COUNTY OF ANOKA CITY OF ANDOVER By: By: Dan Erhart, Chairman Name Anoka County Board Title of Commissioners Dated: Dated: ATTEST: By: By: John "Jay" McLinden Name Anoka County Administrator Title Dated: Dated: RECOMMENDED FOR APPROVAL: By: By: Jon G. Olson, P.E. 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WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Scott Erickson, City Engineer;Y; FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Resolution/Allocating Off System Expenditure of City MSA Funds onto County Systems/Ol-21/Hanson Boulevard NW & Crosstown Boulevard NW - Engineering DATE: April 16, 2002 INTRODUCTION This item is in regards to approving a resolution authorizing expenditures of the City Municipal State Aid (MSA) Street Funds onto the Anoka County State Aid Highway System for the construction of new traffic signals and turn lane improvements at the intersection of Hanson Boulevard NW & Crosstown Boulevard NW, Project 01-21. DISCUSSION The intersection improvements will be funded through a combination of Federal, County and City funding as indicated in the Exhibits of the Joint Powers Agreement. Based upon the Anoka County Cost Share Policy, the City of Andover will need to contribute funding for a portion of the improvement cost. It is proposed to utilize the City Municipal State Aid and Trunk Utility Funds for the City's share of the project cost. The proposed intersection improvements and the estimated costs are as follows: Total Estimated Total Estimated City Contribution Proiect Location Proiect Cost (MSA Funding) Project 01-21, Hanson Boulevard NW $748,241.55 $42,761.83 (CSAH 78) & Crosstown Boulevard NW BUDGET IMPACT The project will be funded from a combination of Federal, County and City Municipal State Aid and Trunk Utility Funds. The Federal Funding contribution is deducted from the total project cost thus proportionately reducing the City contribution amount. (J () Mayor and Council Members April 16, 2002 Page 2 of2 ACTION REQUIRED The City Council is requested to approve the resolution approving the expenditures off the Municipal State Aid Street System and onto the County State Aid Highway System within the City of Andover. Respectfully submitted, ~1'L.- Todd Haas ~J U CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE EXPENDITURES OFF THE MUNICIPAL STATE AID STREET SYSTEM AND ONTO THE COUNTY STATE AID AND HIGHWAY SYSTEM WITHIN THE CITY OF ANDOVER. WHEREAS, it has been deemed advisable and necessary for the City of Andover to participate in the cost of a construction project located on C.S.A.H. No. 78 and Crosstown Boulevard NW and within the limits of said municipality; and WHEREAS, said construction project has been approved by the Commissioner of Transportation and identified in his records as (SAP.) No. 198-020-14 & 198-131-02 NOW, THEREFORE, BE IT RESOLVED that we do hereby appropriate from our Municipal State Aid Street Funds the sum of $42.761.83 dollars to apply toward the construction of said property and request the Commissioner of Transportation to approve this authorization. Adopted by the City of Andover this 16th day of April .2002. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk (J ~J ~ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrat~ Scott Erickson, City Engine . r:) FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Custodianship of Easements & Warranty DeedlHanson Boulevard NW & Crosstown Boulevard NW - Engineering DATE: April 16, 2002 INTRODUCTION This item is in regards to approving the following items: A. Custodianship of Easements & Warranty Deed/Project 01-21, Hanson Boulevard NW (CSAH 78) & Crosstown Boulevard NW DISCUSSION As indicated in the previous items, Federal Funds have been approved to help pay for the cost of the Hanson Boulevard/Crosstown Boulevard intersection improvements. As part of the requirements for Anoka County to receive the Federal Funds, certain custodianship of easements are necessary for this project as drainage from the roadways will be discharging into the City Hall property (as it currently does). The attached warranty deed is for the proposed storm sewer that will be constructed on the north side of Crosstown Boulevard NW and connected to the existing municipal storm sewer that ultimately discharges into the soccer field ponds on the east side of City Hall. The warranty deed establishes a permanent drainage easement for the County storm water pipe while the assignment of the custodianship rights are a housekeeping item and are relinquished upon completion of the project. BUDGET IMP ACT None. ACTION REOUlRED The City Council is requested to approve the Custodianship of Easements and Warranty Deed for Project 01-21, Hanson Boulevard NW & Crosstown Boulevard NW. Respectfully submitted, ~~ WARRANTY DEED Corporatir ", Partnership 10 (J Corporal" lartnership No delinquent taxes and transfer entered; CertificatE of Real Estate Value ( ) filed ( ) not required Certificate of Real Estate Value No. ,19_ County Auditor by Deputy STATE DEED TAX DUE HEREON: $ Date: ,20 (reserved for recording data) FOR VALUABLE CONSIDERATION, City of Andover, a municipal corporation under the laws of Minnesota, Grantor, hereby conveys and warrants to the County of Anoka, a political subdivision of the State of Minnesota, Grantee, real property in Anoka County, Minnesota, described as follows: (See Reverse Side for Le9al Description) Grantor(s) warrants thai it has no J..:nowledge of any hazardous suhstance located in or on the land and that the Grantor(s} had no knowledge of any hazardous substance located in or on the land at the time right, title or interest in the land was first acquired by the Grantor(s}. Grantor(s) cenifies that the Grantor(s) does not know or any wells on the described real property. (if more space Is needed, continue on back) together with all hereditaments and appurtenances beionging thereto, subject to the following exceptions: City of Andover By Its By Its Affix Deed Tax Stamp Here STATE OF MINNESOTA 55. COUNTY OF The foregoing instrument was acknowledged before me this _ day of ,20_ by and the and of City of Andover, a municipal corporation under the laws of Minnesota, on behalf of the municipal corporation. NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK) GRANTEE STATFMENT AND SEND TAX STATEMENTS TO. THIS INSTRUMENT DRAfTED BY: HIGHWAY DEPARTMENT THE ANOKA COUNlY HIGHWAY DEPT. GOVERNMENT CENTER GOVERNMENT CENTERfRJGHT-OF-WAY UNIT 2100. 3RDAVE.. ANOKA, MN 55303 2100 - 3RD AVENUE, ANOKA, MN 55303 Project No. Mis. Row Parcel(s) - 678-13 CJ ;' ') ~ \- " DRAINAGE EASEMENT (COUNTY STATE AID HIGHWAY NO. 78 AND COUNTY ROAD NO. 18) A permanent drainage easement over that part of the Northeast Quarter of the Southeast Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota described as follows: Commencing at the southeast corner of said Northeast Quarter of the Southeast Quarter; thence westerly, along the south line of said Northeast Quarter of the Southeast Quarter, a distance of 322.00 feet; thence northerly, at a right angle, 52.55 feet to the northerly right-of-way line of County Road No. 18 and the actual point of beginning; thence continue northerly 30.01 feet; thence westerly, at a right angle 30.00 feet; thence southerly, at a right angle, to said right-of-way line; thence easterly, along said right-of-way line, to the actual point of beginning. I ~ ) . '\ '-, , -~ \ \ . O^ l8 NOSN'v'H I I I w no ""0 CoN lllN ........ Co"l OJ 0 Vl w I C)~ z2! 1 <(- :r:.li I u~ '--""~ on I ! geor ; ~ M.Ll, ~O.IOS i: . . ;3- i E . ! . go e 0 ....I I -' < ::t: . ~ . -- <.I -~ 04/10/02 13:52 FAX 61? '12 6180 PARSONS , I ~ 002/004 . '-) U ----- -.---- ..______________.!r.______.._. --- - --- --- . - - -- - ---- - ---- --" -- V!V ~ , I . I , ~ . I ~ , \ , \ .. ~ ~ 1 .... , ! ~ ~ I I t ~ I . :~ , :II i t I I i I I t ! >C , I ~ I , ~~ I ....... tol\ "-:::z:.: i I .. ~ ~ --~l- t I I ~] I I I I I I I t r- I I I - I ~: " 'J1 .. -' -' <{ I \1'1 I , I / I f I I , I ' ~ \ j t I <<; I , I I - , U , j' ,I if; , , I t I $ \ I I ~] I I I I I I I I , I ! ! I APR 10 2002 14:03 612 332 6180 PAGE. 02 , , 0 ,-.J (!!) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Approve Plans & Specs/OO-SAl2002 Street Rehabilitation/ih Avenue Area- Engineering DATE: April 16, 2002 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 00-5A, for 2002 Street Rehabilitation in the 7th Avenue Area. DISCUSSION The 7th Avenue Area Street Rehabilitation project provides for the installation of new concrete curb and gutter and a new asphalt surface for the streets in the Meadowood and Dostaler Hanes neighborhoods. The reconditioning of the asphalt street surface will be funded from carryover funds from the 2001 Overlay Budget. The cost of the concrete curb and gutter will be funded from assessments. BUDGET IMP ACT The funding for this project will be from a combination of City Road & Bridge Funds and assessments to the benefiting properties. ACTION REOUlRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 00-5A, for 2002 Street Rehabilitation in the 7th A venue Area. Respectfully submitted, C>>d~--- Scott Erickson \ , , 0 \J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 00-5A ,FOR - 2002 STREET REHABILlTATIONI7TH AVENUE AREA. WHEREAS, gursuant to Resolution No. 111-01, adopted by the City Council on the 17 h day of July ,2001 ,the City Enqineer has prepared final plans and specifications for Project 00-5A for 2002 Street Rehabilitationl7th Avenue Area . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of April , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM , May 13 ,2002 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 16th day of April , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~ '-..('0 r . &0.f? f \ , i &~'t ~.~. rF ._---~ ~~ . .,--.J ~.J . city of Andover, Minnesota d Incorporated 1974 I I . 'W ) 14912 /1\j":-149THAVE - II ; ! , / 4508 4472 4428 I ,;' , 1 f II \ I \ " -..----.-.--. --- -._- ~- I I I /, ! 147TH LN I \ ~I :cl I \::1 I I 147TH AVE : , 1\ I, \i I ! I [I I i II II 1\ I I ! \ i I \ i I III II II i II I; I Ii Ii l II II - - II Ii \ [I LEGEND N 1\ 13 Improvements ,t,. I II \V-l~~E i il Park < i L (=) Lots J Parcels I (=-'J Water Features Scale: II \ City Limrts 1 inch = 600 feo! 0CICI () (,cIO II , c_ .~ , .= !I \ Map Date: April 27, 2001 FL::d Drawi ng Il .yout Name: DRAWING NO 1 Project Location: H:\GI5DATA\ENGINEERlNG\PROJECT5\FEAS,REPORT.2001.APR Date Printed: 04/30/2001- 10:36:56 AM \ i \.~ U 0 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator( Scott Erickson, City Engineer ~ FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Approve Change Order #1 (Compensating)/OO-16/Grey Oaks (phase 11)- Engineering DATE: April 16, 2002 INTRODUCTION This item is in regards to approving Change Order #1 (Compensating) to Project 00-16, Grey Oaks (Phase II). DISCUSSION This change order (compensating) shows the actual quantities compared to the original contract quantities. The project required additional quantities on some items to construct the project to City standards. BUDGET IMP ACT The project is funded through assessments and Trunk Utility Funds. ACTION REOUIRED The City Council is requested to approve the resolution approving Change Order #1 (Compensating) for Project 00-16, Grey Oaks (Phase II). Respectfully submitted, Q~0.~ David D. Berkowitz b- cc: Jerry Windschitl, Ashford Development Corp., 3640 - I 52nd Lane NW . \ \ ; \ U \j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING CHANGE ORDER #1 (COMPENSATING) TO PROJECT NO. 00-16, GREY OAKS (PHASE II). WHEREAS, the City of Andover has a contract for Project No. 00-16 with SR Weidema. Inc. of Brooklvn Center. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 00-16. Adopted by the City Council of the City of Andover this 16th day of April ,2002. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk \ , I \ . "J , J CHANGE ORDER TOLTZ, KING, DlNALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Compensating Saint Paul, MN February 27 20 02 Corom. No. 11692-04 Change Order No. lR To S.R. Weidema, Inc. for Grey Oaks Phase II - Utility and Street Improvements (00-16) for City of Andover, Minnesota You are hereby directed to make the following change to your contract dated July 18 , 2001 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will ( increase) (dccrcaoc) (net change) the contract sum by Eight Hundred Ninety-Four Dollars and 87/100........ ....... ($ 894.87 ) . COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization) : -- NET CHANGE = $ 894.87 Amount of Original Contract $ 390,476.02 Additions approved to date (Nos. ) Deductions approved to date (Nos. ) Contract amount to date $ 390,476.02 Amount of this Change Order (Add) (DcdClct) (He Cflange) $ 894.87 Revised Contract Amount $ 391,370.89 Approved City of Andover, Minnesota TOLTZ, KING, DlNALL, ANDERSON Owner AND ASSOCIATES, INCORPORATED By ~~~ Thomas D. Prew, P.E. Approved S.R. Weidema, Inc. Whi te - Owner Contractor pink - Contractor 4~L.-~' Blue - TKDA By /~ . \ , I . \ \J \. J CHANGE ORDER NO.1R (COMPENSATING) DATE: February 27, 2002 GREY OAKS PHASE II UTILITY AND STREET IMPROVEMENTS (00-16) CITY OF ANDOVER, MINNESOTA COMMISSION NO. 11692-04 ITEM CONTRACT QUANTITY +1- UNIT AMOUNT NET CONTRACT NO. DESCRIPTION UNIT QUANTITY TO DATE DIFFERENCE PRiCE TO DATE CHANGE AMOUNT DIVISION 1- SANITARY SEWER I I 1 CONNECT TO EXISTING SAN. SEWER MANHOLE EA I 2.0 2.00 . $ 1,036_05 $ 2,072_10 $ . $ 2,072.10 2 ADJUST MH RINGS AND CASTING LF I 1.1 1.50 0_40 $ 16.30 $ 24.45 $ 6_52 $ 17.93 3 6' PVC, SDR 35 SAN_ SEW. (10' -12' DEEP) LF I 245.0 544.00 299_00 $ 23.00 $ 12,512_00 $ 6.6n.00 $ 5,635.00 4 8' PVC, SDR 35 SAN. SEW. (12' -14" DEEP) LF 567.0 293_00 (274_00) $ 23.00 $ 6,739_00 $ (6,302_00) $ 13.041_00 5 8' PVC, SDR 35 SAN_ SEW. (14' -16' DEEP) LF 105_0 80_00 (25.00) $ 23_00 $ 1,840.00 $ (575.00) $ 2,415_00 6 18' PVC, SDR 35 SAN_ SEW_ (16' -18' DEEP) LF 75_0 60.00 (15_00) $ 23_00 $ I ,380.00 $ (345_00) $ 1,725_00 7 8' PVC, SDR 35 SAN. SEW. (18' . 20' DEEP) LF 45.0 60.00 15_00 $ 23_00 $ 1,380_00 $ 345_00 $ 1.035.00 8 10' PVC. SDR 35 SAN. SEW. (12' -14' DEEP) LF 277.0 349,00 72,00 $ 24.65 $ 8.602.85 $ 1,774,80 I $ 6,828,05 9 10' PVC, SDR 35 SAN. SEW. (14'-16' DEEP) I LF 90.0 58.00 (32,00) I $ 24,65 $ 1,429.70 $ (788,80) I $ 2,218.50 10 10' PVC, SDR 35 SAN, SEW, (16' -18' DEEP) IF 73,0 76,00 3_00 $ 24.65 $ 1.873.40 $ 73_95 I $ 1,799.45 11 10' PVC, SDR 35 SAN, SEW. (18' - 20' DEEP) LF 606,0 729,00 I 123,00 $ 24.65 $ 17,969,85 $ 3,031.95 I $ 14.937.90 12 10' PVC, SDR 35 SAN, SEW. (20' - 22' DEEP) LF 583.01 404,00 (179.00) $ 24,65 $ 9,958,60 $ (4,412,35)1 $ 14,370.95 13 8' DIP. CL.52 SS, PLAN DEPTH LF 40,01 40_00 $ 39.15 $ 1,566,00 $ 1$ 1,566.00 14 SANITARY MANHOLE, TYPE 301, 0-10' DEPTH EA 14,0 14_00 $ 1,487.80 $ 20,829,20 $ $ 20,829,20 15 SANITARY SEWER OUTSIDE DROP LF 15,9 16.07 0,17! $ 135,30 $ 2,174,27 $ 23,00 I $ 2,151.27 16 EXTRA DEPTH OF SANITARY MANHOLE LF 86,5 86,84 0,30 I $ 96,95 $ 8.419.14 $ 29,08 $ 8.390,05 17 4' ON 8' PVC. SDR 35 WYE BRANCH EA 20,0 20,00 $ 34,90 $ 698,00 I $ $ 698,00 18 4' ON 10' PVC. SDR 35 WYE BRANCH EA 22,0 22.00, $ 73,00 $ 1,606.00 1 $ $ 1,606,00 19 14' PVC, SCH40 SERVICE PIPE LF I 1697,0 1593,00 (104.00) $ 3.40 $ 5.416.20 $ (353.60) $ 5,769,80 20 14' PVC, SCH40 VERTICAL SERVICE CLEANOUT EA 1 42,0 42.00 - $ 93,90 $ 3,943.80 $ $ 3,943,80 21 I CLEAN AND JET SANITARY SEWER MAINS LF I 2951,01 2693_00 (258,00) $ 0_65 $ 1,750.45 $ (167.70) $ 1,918.15 22 ITELEVISE SANITARY SEWER MAINS 1 LF 2951.0' 2693,00 (258_00) $ 0.55 $ 1,481.15 $ (141,90 $ 1,623,05 23 ITRENCH STABILIZATION ROCK I CY 175.0 0.00 (175_00 $ 0.01 $ $ (1,75) $ 1.75 I SUBTOTAL DIVISION I - . $ 1$ (926.79) $ I I 4.592,95 I $ $ $ DIVISION 11- WATERMAIN , $ $ $ , 1 CONNECT TO EXISTING W ATERMAIN EA 2,0 2,00 $ 457.90 $ 915,60 $ $ 915_80 2 6' DIP, CL. 52 WATERMAIN LF I 100,0 53,00 (47.00) $ 15.70 $ 632.10 $ (737,90) $ 1,570,00 3 8' DIP, CL. 52 WATERMAIN LF 1555,01 1496,00 (59,00) $ 14.45 I $ 21.617.20 $ (652_55) $ 22,469,75 4 12' DIP, CL. 52 WATERMAIN LF 1140,01 1122.00 (18,00) $ 22.90 I $ 25.693_60 $ (412,20) $ 26,106.00 5 6' RES. SEAT GATE VALVE & BOX EA 6,0: 5,00 (1.00) $ 426.40 $ 2,132,00 $ (426.40) 1 $ 2.558.40 6 8' RES. SEAT GAVE VALVE & BOX I EA 8.0 8.00 $ 596_80 $ 4,774.40 i $ 1$ 4.774.40 7 12' BUTTERFLY VALVE & BOX EA 3.0 3,001 - $ 810,90 $ 2,432,70 $ $ 2,432.70 8 16' HYDRANT (8-6' BURY) EA 7,0 5,00 (2,00) $ 1,513,90 $ 7.569,50 $ (3,027,80) $ 10,597.30 9 11' TYPE 'K' COPPER WATER SERVICE LF 1170,0 1254.00 84,00 $ 7.00 $ 8.778,00 $ 588.00 $ 8,190.00 10 11' CORPORATION STOP EA 42,0 42.00 - 1$ 30,75 $ 1,291.50 $ $ 1,291,50 11 l' CURB STOP & BOX EA ! 42,0 42,00 - $ 73.35 $ 3.080.70 $ $ 3.080,70 12 MJ DIP WATERMAIN FITTINGS LB I 1996_0' 1778,00 (218,00) $ 1.00 $ 1.778,00 $ (218.00) $ 1.996_00 DIVISION II SUBTOTAL I I $ S (5,086.85) $ 85.982_55 I $ $ $ DIVISION III. STORM SEWER - I $ $ $ - 1 CONNECT TO EXIST, STORM SEWER EA 1,0 1.00 - $ 460_65 $ 460,65 $ $ 460,65 2 12' RCP, CL.5 STORM SEWER PIPE LF 232,0 230,00 (2,00) $ 22,65 $ 5,209,50 $ (45,30) I $ 5.254,80 3 15' RCP, CL.5 STORM SEWER PIPE LF 225.01 225,00 $ 23,15 $ 5,208,75 $ 1$ 5.206,75 4 18' RCP, CL.5 5TORM SEWER PIPE LF 94,0 93,001 (1,00) $ 24,80 $ 2.306.40 $ (24_80) $ 2.331.20 5 118' ARCH RCP, CL.5 STORM SEWER PIPE IF 157,0 156,00 (1,00) $ 30.90 $ 4.820.40 $ (30.90) $ 4,851.30 6 21' RCP, CL.3 STORM SEWER PIPE I LF 625,0 641,00 16,00 I $ 22_85 $ 14,646.85 $ 365.60 $ 14,281,25 7 2" ARCH RCP, CL.3 STORM SEWER PIPE IF 24.0 24.00 $ 43.70 $ 1,048.80 $ $ 1,048,80 8 24' RCP, CL.3 STORM SEWER PIPE LF 109.0 103,00 (6.00) $ 26,60 $ 2,739,80 $ (159,60) $ 2,899.40 9 18' RCP SAFETY FES W/TRASH GUARD EA 2.01 2,00 $ 740,20 $ 1,480,40 $ $ 1,480,40 10 21' RCP FLARED END SECTION WI TRASH GUARD EA 4,0' 4,001 - $ 738.05 $ 2.952,20 $ $ 2,952,20 11 21' ARCH RCP FLARED END SECTION WI TRASH GUARD EA 1.0 1,00 - $ 770,00 $ 770.00 $ 1$ 770,00 12 24' RCP FLARED END SECTION W/TRASH GUARO . EA 1.0 1,00 $ 809,40 $ 809.40 $ 1$ 809.40 13 BYPASS STRUCTURE, STRUCTURE 14-2 EA 1.0 1,00 $ 3,234.45 $ 3.234.45 $ $ 3,234,45 14 CATCH BASIN, TYPE 401 EA 4,0 4.00 $ 1,255,12 I $ 5.020.48 $ $ 5.020.48 15 CATCH BASIN/MANHOLE. TYPE 405 (48' DIA-3' SUMPS) EA 2,0 2,00 $ 1,545.85 $ 3.091.70 $ $ 3,091,70 16 CATCH BASINlMANHOLE, TYPE 405 (48' DiA) EA 2,0 2.00 - $ 1,375.45 $ 2,750,90 $ $ 2,750.90 17 CATCH BASINIMANHOlE, TYPE 405 (54' DIA) EA 2,0 2,00 - $ 1,712.55 $ 3,425,10 $ $ 3,425.10 18 CATCH BASIN/MANHOLE, TYPE 405 (66' DIA) EA 1.0 1.001 $ 3,240,80 $ 3,240_80 $ $ 3,240,80 19 STORM SEWER MANHOLE, TYPE 409 (48' DIA) EA 2.0 2,00 $ 1,287.10 $ 2,574,20 $ - $ 2,57420 20 STORM SEWER MANHOLE, TYPE 409 (54' DIAl EA 1.0 1.00 $ 1,712,55 $ 1,712,55 $ - $ 1,712,55 21 STORM SEWER MANHOLE, TYPE 409 (66' DIA) EA I 1,0 1.00 $ 3,149,25 $ 3,149.25 $ $ 3,149.25 22 CLASS III, HAND PLACED RIPRAP CY 1 122.0 119.00 (3,00 $ 49.05 $ 5.836.95 $ (147.15)1 $ 5.984.10 23 TURF ESTABLISHMENT (AT FES) SY 320.0 213.00 (107,00) $ 3.00 $ 639,00 $ (321,00)1 $ 960.00 24 SILT FENCE (AT FES) LF 360.0 220,00 I (140_00) $ 2.00 $ 440,00 $ (280,00) $ 720,00 DIVISION III SUBTOTAL I $ - $ $ - I - $ $ $ . \ , / \ \ ~ ) \_J - CHANGE ORDER NO.1R (COMPENSATING) DATE: February 27, 2002 GREY OAKS PHASE II UTILITY AND STREET IMPROVEMENTS (00-16) CITY OF ANDOVER, MINNESOTA COMMISSION NO. 11692-04 ITEM CONTRACT QUANTITY +/- UNIT AMOUNT NET CONTRACT NO. DESCRIPTION UNIT QUANTITY TO DATE DIFFERENCE PRICE TO DATE CHANGE AMOUNT DIVISION IV - STREETS 1\ RESTORATION 1$ - 1$ 1$ - 1 WASHED ROCK FOR ROCK ENTRANCE CY 20.0 0.00 (20.00) $ 10.65 1$ - 1$ (213.00) $ 213.00 2 SAW CUT EXISTING BIT. PAVEMENT LF 130.0 100.00 (30.00) $ 3.00 1$ 300.00 I $ (90.00) $ 390.00 3 COMMON EXCAVATION CY 275.0 249.00 I (26.00) $ 2.00 $ 498.00 I $ (52.00) $ 550.00 4 GRANULAR BORROW (CV) CY 275.0 275.00 $ 0.01 $ 2.75 $ $ 2.75 5 SURMOUNTABLE CONC. CURB AND GUTTER LF 4804.0 5818.00 1,014.00 $ 6.50 $ 37,817.00 $ 6,591.00 $ 31.226.00 6 IAGGREGATE BASE. CLASS 5 TN 1510.0 1495.00 (15.00) $ 7.20 $ 10.764.00 $ (108.00) $ 10,872,00 7 SUBGRADE PREPARATION RS 24.3 24.30 $ 50,00 $ 1,215.00 $ $ 1,215.00 8 MnDOT 2350, TYPE LV 4, BIT. WEAR COURSE -2 LIFTS TN 1073.0 1150.00 77.00 $ 27.00 $ 31.050.00 I $ 2.079.00 $ 28.971.00 9 TACK COAT I GA 325.0 325.00 - $ 1.00 $ 325.00 , $ $ 325.00 10 ROADSiDE SEEDING, SEED MIX 900. FERT & MULCH AC I 0.1 0.001 (0.10) $ 5,000.00 $ 1$ (500.00) $ 500.00 II PAVEMENT MARKING LS 1.0 1.81 0.81 $ 1,336.00 $ 2.418.16 $ 1.082.16 $ 1.336.00 DIVISION IV SUBTOTAL I $ $ 8,146.01 $ 153.812.43 $ $ $ DIVISION V - TRAILS I $ $ $ 1 COMMON EXCAVATION CY 159.0 674.00 515.00 $ 3.50 $ 2,359.00 $ 1,802.50 $ 556.50 2 GRANULAR BORROW (CV) CY 159.0 159.00 $ 0.01 $ 1.59 $ $ 1.59 3 AGGREGATE BASE, CLASS 5 TN 1194.0 992.00 I (202.00) $ 10.00 $ 9,920.00 I $ (2,020.00) $ I 1,940.00 4 SUBGRADE PREPARATION RS 43.4 43.40 I $ 50.00 $ 2,170.00 I $ $ 2,170.00 5 I MnDOT 2350, TYPE LV 4. BIT. WEAR COURSE TN 630.0 600.00 (30.00 1$ 34.00 $ 20,400.00 I $ /1.020.00 $ 21,420.00 IDIVISION V SUBTOTAL $ 391,370.89 $ (1,237.50) $ 36,088.09 I iPROJECT TOTAL I I $ 894.87 S 390,476.02 I I I - . \ / , \ '- ) @ '_ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ FROM: Scott Erickson, City Engineer SUBJECT: Award Bid/OO-43/Natures Run - Engineering DATE: April 16, 2002 INTRODUCTION Avalon Homes previously petitioned the City for the installation of streets and City utilities for Natures Run, Project 00-43. DISCUSSION Avalon Homes has filed their final plat, entered into the development contract and has paid all required escrows for this project. The bid opening for the project was held on Wednesday, March 27, 2002. The results of the bid opening were tabulated and are attached for the Council's consideration. BUDGET IMPACT Funding for this project will be from bond proceeds, which will be reimbursed from the development assessments and trunk water and sanitary sewer funds. Bids received are as follows: Contractor Bid Amount Erickson Construction Inc. $377,417.28 SJ Louis Construction Inc. $410,178.25 WB Miller, Inc. $410,190.75 Ryan Contracting Co. $411,257.00 Redstone Construction $424,578.23 Burschville Construction, Inc. $440,156.04 Yolk Sewer & Water, Inc. $440,263.08 Northdale Construction $449,677.65 Barbarossa & Sons, Inc. $471,227.69 Randy Kramer Excavating, Inc. $474,822.83 Don Zappa & Son Exc., Inc. $484,304.70 SR Weidema Inc. $516,796.05 Park Construction $556,788.50 , , I \ ,J '-_J Mayor and Council Members April 16, 2002 Page 2 of2 Engineer's Estimate $415,780.00 (HillA) TKDA has contacted references and was informed that this contractor is capable of performing this work. ACTION REQUESTED The City Council is requested to approve the resolution accepting bids and awarding the contract to Erickson Construction Inc. in the amount of $377,417.28 for Natures Run, Project 00-43. Respectfully submitted, a1M/~ Scott Erickson cc: Avalon Homes, 843 W. Broadway Ave. Ste A, Forest Lake, MN 55025 \ \ I \ . ) , '-' ,/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 00-43 FOR THE NATURES RUN. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 022-02, dated February 19 , 2002, bids were received, opened and tabulated according to law with results as follows: Erickson Construction Inc. $377,417.28 SJ Louis Construction Inc. $410,178.25 WB Miller, Inc. $410,190.75 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Erickson Construction Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Erickson Construction Inc. in the amount of $377.417.28 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 16th day of April ,2002 ,with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk :j ~~ - - TKDA TOLTZ, KING, DUVALL. ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101.2140 PHONE: 6511292.4400 FAX: 6511292.0083 April 2, 2002 Honorable Mayor and City Council City of Andover, Minnesota Re: Nature's Run Street and Utility Improvements City of Andover, Minnesota TKDA Commission No. 12335-02 Dear Mayor and City Council: Bids for the referenced project were received on March 27, 2002, with the following results. A complete Tabulation of Bids is enclosed fDr your information. Contractor Base Bid Erickson Construction lnc $377,417.28 S J Louis Construction Inc $410,178.25 W B Miller Inc $410,190.75 Ryan Contracting CD $411,257.00 Redstone Construction $424,578.23 Burschville Construction lnc $440,156.04 Volk Sewer & Water Inc $440,263.08 Northdale Construction $449,677.65 Barbarossa and Sons Inc $471,227.69 Randy Kramer Excavating lnc $474,822.83 Don Zappa & Son $484,304.70 S R Weidema lnc $516,796.05 Park Construction $556,788.50 Engineer's Estimate $415,780.00 Recommendation We have contacted two public agencies and one private agency references supplied by the Contractor and have been informed that this Contractor and proposed bituminous sub-contractor are capable of performing the work for the referenced project. We recommend that you award the Contract to the lowest bidder, Erickson Construction, Inc., for their base bid of $377,417.28. Please do not hesitate to call me with any questions or CDmments you may have. Sincerely, --- ~--- -, .. ., Paul T. Hornby, P.E. PTH:art Enclosure . An Equal Opportunity Employer u u C0 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratot' Scott Erickson, City Enginee FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Plans & Specs/02-5/Shadowbrook East Park/2002CIP - Engineering DATE: April 16, 2002 INTRODUCTION This item is in regards to approving plans and specifications for Project 02-5, Shadowbrook East Park. DISCUSSION Attached is a plan for your review. A full size copy of the plan is available in the Engineering Department. The project will be bid with the other park projects (02-6, 02-1 & 02-9) in an effort to receive better bids. The Park & Recreation Commission along with the Public Works Department have received a copy of the plan for review. To date, the Engineering Department has not received any comments or questions. BUDGET IMPACT This project is identified in the 2002 CIP. Note: The purchase of the playground equipment was previously authorized by the City Council and has already been ordered. The Shadowbrook neighborhood will be installing the equipment as a community built project with supervision from the playground supplier. This will be the first community built playground in the Andover park system in quite a while. The City saved a significant amount of money by doing the community built. If this works well staff will utilize this in other future projects. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 02-5, Shadowbrook East Park. Respectfully submitted, ~~k- cc: Jim Lindahl, Park Commission Chair u (~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 02-5 ,FOR SHADOWBROOK EAST PARK . WHEREAS, pursuant to Resolution No. 025-02 . adopted by the City Council on the 1911i day of Februarv ,2002, the City Enaineer has prepared final plans and specifications for Project 02-5 for Shadowbrook East Park WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of April , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , Mav 17 , 2002 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 16th day of April . 2002 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ,.~ " I:;~ ;l >k' "- tl ~~ w , , t!~ " ~~~;~'~!~~ " ", ~~ ~~ , )-11- it..: ~~ ~ Dei ~~ ~~ % :;fa ' ,'. "."'\ " ,,', \' ,". ::z: ~ ~~ ~~ ~'" ~~ \1 '\\' 1 ~ <z ~ ,,', ", '" ..~: '" \. \\\\ " "' ~'C ~ ~ I Z; ~~ < ',,,"',,, '" II \ ",I ~ V1 ~l;:t ~~ ' ' ,J' \ -<Jr - ... " \\\1 ~ - ~...J ~d ~ ~ iSj ~ ...J<i ~1;;J ~~ "'& ! 111 ,,"- 0 ,! ' gw .10- ill! ~~ .,.... .,1>< >~ . o-w ill; 8 0 << z ii % t; I ~ I "' I VJ "'", tJf WN ciO '" - a.'" 0 ><' ",N <(0 a. '" ",0 ::>' ON WO Z'" <(t- ::I~ w-, ~~ :Eo. 0 N>- ot- 0- NU ~-----1 ~ , W , \ > , J , i~ 0 , ~ , . ~~ , i=l Wo- ~ ' , Z<< co- , ...- , <[b c~ I ~, I ...m , ~\ '" ~: I "' ,--' l.L~ , ' - 0'" L__________________J -- ~~ r l- I-< U I @ ,;I! I!~ Ifl . :~53 ti i ~~n ~ :~El2' h~; H~! ~:!~~ i'" '.' -&;_! i ill '011.78 ~ ]>1"7 ; . tJ3>1Nn8 , , ~ : CJ \ @ U - CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ Scott Erickson, City Engineerd 1 FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Plans & Specs/02-6/Wild Iris Park/2002CIP - Engineering DATE: April 16, 2002 INTRODUCTION This item is in regards to approving plans and specifications for Project 02-6, Wild Iris Park. DISCUSSION Attached is a plan for your review. A full size copy of the plan is available in the Engineering Department. The project will be bid with the other park projects (02-5, 02-1 & 02-9) as an effort to receive better bids. The Park & Recreation Commission along with the Public Works Department have received a copy of the plan for review. To date, the Engineering Department has not received any comments or questions. BUDGET IMPACT This project is identified in the 2002 CIP. ACTION REOUlRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 02-6, Wild Iris Park. Respectfully submitted, ~t4-- cc: Jim Lindahl, Park Commission Chair , \ ,J '-~) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 02-6 ,FOR WILD IRIS PARK . WHEREAS, pursuant to Resolution No. 026-02 , adopted by the City Council on the 1911'1 day of February ,2002, the City Enqineer has prepared final plans and specifications for Project 02-6 for Wild Iris Park WHEREAS, such final plans and specifications were presented to the City Council for their review on the 1611'1 day of April , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , Mav 17 , 2002 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 16th day of April , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 1\ '--/ \ \ .._",l I VJ I;; I z w .. I ~ ~ VJ z~~ !O "" M "- " 0 '" I .. u "- M M I jg 0 R Z ~ I;; '> W I 'lS I VJ jjIlJ~3aNn /.[7' I '" 0 -_./ ",' >-l)J M I u ill '" - ."' I I 00 ~ D ",' ~ > 0..l)J ~ cJ R :'! '" - -- ~~ l" R "'~ , MD ",0 _J .. ~ u 0..,(, ~~ D .W I J XJ ",0 W" III ~~ I M'" ::J - /,,"'.... D.. DO' 13"- i!:E ",0 / '" z' / "- ",N --,0 --'V> I "'>- Uu I "'''' ~. "'0 N'" 00.. 0 N>- f- li=l ti I~ lY: , W , > I 0 I~ r=1 Z.. <[b VI w I LL~ I I~ D'" , >-- l- IS I---< U )- P=I @ I ; I I !hl ~~ . I iiiI D-I . /" ~"..ll; - ~ '- ./ ~~~li ~ , [lJo.~ -'I' , I', , I O;:~~! , ~~:;", . II, I tl'la,! li''''''''. :;~~ i ,// IL " <> ~W / w I h" w" / ~!: , // / J- "-U / WW ","- M i~ ! W>' d'" ~~ , g~ ! ~I I ~ MU .J " w=> I ~E .. >" JW "W MM l'! " !i? ~ I !i? I . c , '\ -. .-/~ I ~I . '- w -' " ~ u " w :z: VI '" ... 0 d z t;; w :z: VI / '" 0 ",' ...N UO W - ,~I -,'" DO ",' Cl.N 0 '" "'.... <[0 _I Cl.~ t<~~ ",0 ~o"" :::J - .~ D'" "". WO 0'> Z' u....~ t1~~ <[N -,0 B tl~~ -'''' ~!:!~ w... 8 Uu "'w a ..w :i:d ...ffi'< ~ .N ~j N'" , 0Cl. ~ ~. 0 g N>- ... . u . . d ~\ ~ ~ /~ de: ~ .~ ~~ x' .u ~j W H .~ ~ ~> ~~ .~ u~ N3 ....:~ ~~ u. \. ~~ g~ x~ ';oj t:~ N~ ~3 ~~ '-, '-, ~ I '. " 0 () (jf) CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ Scott Erickson, City Engineer . t FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Plans & Specs/02-1lHidden Creek East Parkl2002CIP - Engineering DATE: April 16, 2002 INTRODUCTION This item is in regards to approving plans and specifications for Project 02-1, Hidden Creek East Park. DISCUSSION Attached is a plan for your review. A full size copy of the plan is available in the Engineering Department. The project will be bid with the other park projects (02-5, 02-6 & 02-9) as an effort to receive better bids. The Park & Recreation Commission along with the Public Works Department have received a copy of the plan for review. To date, the Engineering Department has not received any comments or questions. BUDGET IMPACT This project is identified in the 2002 CIP. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 02-1, Hidden Creek East Park. Respectfully submitted, ttf~ cc: Jim Lindahl, Park Commission Chair 0 ' ) \~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 02-1 ,FOR HIDDEN CREEK EAST PARK . WHEREAS, pursuant to Resolution No. 040-02 , adopted by the City Council on the 6th day of March , 2002 ,the Citv Enqineer has prepared final plans and specifications for Project 02-1 for Hidden Creek East Park WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of April , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , May 17 , 2002 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 16th day of April , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , \ "J ( '\ z--<l>= ~ ~ ~z ro ~ ~~ ~ I:Jw ,,~ u- ~ .. ' , o ' , ~ - r 1Il ~ W .~ > ~ <. _ 0 . "' ~ "" UO . W . z 1 ,"' ~ CO ",' < . '. ~ ~ ,. c .f ~" ., ~ ,. ",0 ::> - 0'" WO z' <(ru -,0 J o~ Uu ~~ "'0 ru'" 0D.. o ru>- .... U ~ W > D -.., ~ l=l \ 1iI-' Z<< ,,\l\- <[b ,~ 0 11: i:3 ,__ . ~~ LL Z ~ _' .L.t r DO J' -_ 0..- -.-. I -- -" >- , l- I-< U @ ! '1S i ~ ~ , 'I ,J G \._J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Emr, Chy Admini_to~ Scott Erickson, City Engineer ( FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Plans & Specs/02-9/Pine Hills & Timber Rivers Parks/2002CIP - Engineering DATE: April 16, 2002 INTRODUCTION This item is in regards to approving plans and specifications for Project 02-9, Pine Hills & Timber Rivers Parks. DISCUSSION Attached is a plan for your review. A full size copy of the plan is available in the Engineering Department. < The project will be bid with the other park projects (02-5, 02-6 & 02-1) as an effort to receive better bids. The Park & Recreation Commission along with the Public Works Department have received a copy of the plan for review. To date, the Engineering Department has not received any comments or questions. BUDGET IMP ACT This project is identified in the 2002 CIP. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 02-9, Pine Hills & Timber Rivers Parks. Respectfully submitted, ~~ cc: Jim Lindahl, Park Commission Chair , " (J \.J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 02-9 ,FOR PINE HILLS & TIMBER RIVERS PARKS . . WHEREAS, pursuant to Resolution No. 028-02 , adopted by the City Council on the 19tfl day of Februarv ,2002, the Citv Enqineer has prepared final plans and specifications for Project 02-9 for Pine Hills & Timber Rivers Parks WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of April , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , Mav 17 , 2002 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 16th day of April , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk be /7; To J2, 4 R ._'J ' .. :'1.' tf) ~ ~ . c; , E 1I.61""~ BAu.FI ELI> '" J -of I ,J -- ",--- , , , -- , I - , ---, ------ I f___ , , 1 -+ , , / I ,--- -- - , / , , -/ , , , 1 , I '- , / / , "- / -"'- , , / I "', " I '- "- ---- '- -- ----- ~ I-, -~--------------- I '- I I 1 / ----- / / I- f I , J ~_.J---' /--- 1 I -- -rIMBE/l. (l..VEe.$ I'It/tl(. \ <) @ , ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato( Scott Erickson, City Enginee l FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Award Bid/02-14/2002 Overlays/2002 CIP - Engineering DATE: April 16, 2002 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 02-14, 2002 Overlays. DISCUSSION The overlay program is an effective and cost efficient means of rehabilitating older deteriorated roadways. By annually overlaying sections of roadway throughout the City, we can maintain a high quality transportation system. The overlay program has been administered for approximately six years and is one tool currently utilized to protect and prolong the City's street infrastructure. The bids received are as follows: Contractor Bid Amount Bauerly Companies $381,597.90 Midwest Asphalt Corp. $396,307.80 North Valley, Inc. $408,663.00 Hardrives, Inc. $419,918.50 Northwest Asphalt, Inc. $428,424.00 W.B. Miller, Inc. $443,554.30 Engineer's Estimate $435,232.00 BUDGET IMPACT The 2002 Overlay project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund and 2001 Carryover Funds ACTION REOUlRED The City Council is requested to approve the resolution accepting bids and awarding the contract to Bauerly Companies in the amount of$381,597.90 for Project 02-14, 2002 Overlay. Respectfully submitted, \?~:2~~t CJ ~J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-14 FOR 2002 OVERLAYS. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 036-02 ,dated March 6, 2002, bids were received, opened and tabulated according to law with results as follows: Bauerly Companies $381,597.90 Midwest Asphalt Corp. $396,307.80 North Valley, Inc. $408,663.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Bauerlv Companies as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Bauerlv Companies in the amount of $381.597.90 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 16th day of April , 2002 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk \ i. ) ~ \.. ) ~ ~~ '- \ 4- t:l ~ ~ I r '"" I~ ./ I ~ ~ b) J- ~ tl~ J<9i ~ ~ I ~ Fr-' lX~ ' o! c.' I...., It b!; ~ ~ ~ '" ~ ,g ~ 0 ~ 'f1i{ff.1 ~~ ld!tr ~ Of tJ; Z B ~ '" Ii &:is c ~ I = rl. ,Y~ r~' la Ql ... ..J 0 ';,.-l'1l l: I ~~ "" - a. ':: :3 u ~ +:: ::J '(If I l'jlld "'11\ ,. ~ ~ ~ 2i ~ .~ i ] ~ ...l..tll Ill- I- ~ . l+ h'"l) J ~ ~ 0:.3 ~ (J a. 0 0 +-T-; ~ ~ 7 I ~ 000<< l~ ~~~~- ~a,~\~1 z+"' dl m!=~ ~ ~ ) Y.E=>.r ~ n.1 I , ~ I I '/" I ! I 't I I' I, ill II I I! I I ! I I r- , 1 ~ 11' 1 I I jg~~~ \I)~ _, , III!- K ! I I I~ij I 'I I -::- 'V/~----=-- I '''~>.. r- I I 1 ;- I -.....j , ," " I .. I. I I I I I 'I-- I , 'I : I 1 I I~ ..... ! I --....... \, " I >- ,. I I~' I 1 I I 1>...'-:.. , I <( ...:t i1" ~~~I I J--- 1 ~ (\1 I , ~ 1 I " f I I 'I' \ I , I I 1 n I I --' If- --' N ' I I I , I I I I I a:= <:) : I , , I ! I I 'j I , '" )\ . r I I'" I WI-' . 'I I , I 'I I : > ~ : I 1(/' , , , I I , I O -, , "'""""'L_ 8 ~I I I _ o I I I I! I! a:: _, ., I _ f- N a... . r- I I I _~ . ~ ~ I I ! I I >- " ,I, _ _ o I- r- . I I ,I _r-- , I O - I - I U I I', 'I ' r--- _I-- , I . >-\1, I I , _ IN, I ! I ! ,- I I I r-- <;;; " , ~ 'f--1r---1, ,..-, I' 1--, !I'. I ----=~ l;l. ~. I I I I ~ r: I -J ~ I ~n?hs", rUl' U I r, Ii' I I " -) 'I 0 ~A:t I r-;- I I I I ~.. I I/~I I r--, ,'\\ .. - I I I / 1"'-. I 1 I , , I I I I _ , I I I , I I I ' I I --0: "''''"' ~ I - I , I g~ I I I ~;;r I !:::::J"IO- 'I, '- Ql~ I~\I I '1 I I _ .~ $ I ' I I \ I I I I ~ I 'JI I ).- , I I I li::!,_ ::::"~ I, - !. I I \\ I t7;-; I I I I ~ I , g, ~g, I I " ^i5 ~~8' --i I l'llf- -- 110 ,Q U \ -f-- -<~I "l: <:;.5 I ,- _ I I I I I I <l: I I-- f-- I I-- I I - I I I I I I _f- o I I-- I Z. ---, , I I l--ffi ;, I ! I I I I f- 1-1-:- I I r-- I I I I I ~.., I ~~ I I o~,. '-'--~ _ I I _ll~JII I I I I ! I - I I - - _ I' II I I I , ~I '...::.. ,-- -- -,r. f-- " ~ ,J __ ,~ -;r,~~III~,'i' 'H I I I I ~ ,~b~" :~ ~ . ~r.i';T;T.U,,- ol. I ( " \ @) '.J "_J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVERMN.US TO: Mayor and Council Members CC: John Erar, City Administrat~ FROM: Scott Erickson, City Engineer SUBJECT: Approve Plans & Specs/99-15/Water Treatment Plant & Transmission Lines/2002 CIP - Engineering DATE: April 16, 2002 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 99-15, for the Water Treatment Plant & Transmission Lines. DISCUSSION The City's Consulting Engineers have completed the design phase for the Water Treatment Plant and Water Transmission Line improvements. On February 5, 2002 the Andover City Council authorized the development of the plans and specifications for the construction of the Andover Water Treatment Plant. The City's Consulting Engineers (Bolton & Menk) have completed the design and are in the process of obtaining the necessary permits. The project has been divided into two components for bidding purposes. One component will solicit bids for the construction and installation of the water transmission pipe which will be run from Wells #4, #5 & #6. #7 and future Well #8 to the water treatment plant site. The second and more significant component will be for the solicitation of bids for the construction of the water treatment plant (with all components), the construction of a 1.5 million gallon underground storage facility and the mechanical components for future Well #8. Attached is a budget summary sheet which indicates the project cost estimates to be in-line with the project budget. The budget for this project (not including Well #8, which was budgeted previous to this project) was previously authorized at $9,385,000. The engineer's estimate of the project cost is $9,381,000. This information has been reviewed with the Public Works Committee. With an anticipated favorable bidding climate, it is recommended to continue forward with the project and obtain bids for both the watermain portion of the project and the water treatment facility. \ , , ~--j \ J Mayor and Council Members April 16, 2002 Page 2 012 BUDGET IMPACT The budget for the water treatment plant and transmission piping is $9,385,000. The funding for this improvement will be from water revenue bonds. The funding for the mechanical components for future Well #8 is currently available from previous PIR bond proceeds. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 99-15, for the Water Treatment Plant & Transmission Lines. ~;:k Scott Erickson :J ' \ 'J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 99-15 ,FOR THE WATER TREATMENT PLANT & TRANSMISSION LINES . WHEREAS, pursuant to Resolution No. 016-02 , adopted by the City Council on the 5th day of Februarv , 2002 ,the Bolton & Menk has prepared final plans and specifications for Project 99-15 for the Water Treatment Plant & Transmission Lines . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of April ,2002. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , May 14 , 2002 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 16th day of April , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk . a ~J Andover, Minnesota Water Treatment Plant DESIGN MILESTONES/SCHEDULE Updated 3/12/02 BMI Project No. M23.33016 Review Building Architectural Cmcepts February 6,2002 Authorize Architectural Cmcepts, Review Chemical Feed Optioos February 13,2002 Review Architectural Cmcepts with City Council February 19, 2002 Submittal set to MnDOH/ City Staff review/ Final Cost Estimate March 25,2002 Progress Update Meeting June 24, 2002 Progress Update Meeting March 27, 2002 Progress Update Meet~ April 3, 2002 Progress Update Meetingwith Public Works Committee April 10, 2002 Meeting at 11 :00 a.m Council Accepts P&S, authorize bids April 16, 2002 Advertise for Bids* April19,2002 Bid Date May 14, 2002 Council Award May21,2002 * Send ad for bids on Tuesday, April 16, 2002. Q:\ANDOVERIM23330 [6JJESIGNMILESTONES3-13-02.DOC - -----r-CJ -. \ ) ~dover, Minnesota I ~-' - I Water Treatment FacUitv Summary of Estimated Cost and Budaet April 8, 2002 .---_.._--- I. I ----~---.-------- --------.-.T--- --- 1 . Estimated C-onstrttCtion Cost ! Water I I Transmission WTP Bid Main Bid Well # 8 Bid Total FiI!er Eauipment $575000 $575000 Aeration Eauioment $100 000 $100,000 Chemical Feed"Eauioment $1E5 ODD $185,000 HiQh Service Purnos $190000 $190.000 Reclaim Fumos -$ 'f5 ,000 $15000 Airl Backwash Blower $10000 I $1Q.000 Process Pioina $575,000 $575 000 Process Structures $1,9<;S.000 . $.1 055 000 HVAC I Plumbina $420 000 $420,000 Electrical J ~&c $S250oo $S25 000 Buildina Enveloae $1.670000 $1670000 Site. Work J Utilitv Pioina $190_000 $190 000 Watennain Transmission Mains $330 000 $330 000 Well # 8 Pumo and Controls $60,000 $60000 Well # 456 &7 Puma Modifications $60,000 $60 000 Well.#.8 . Well house # 8 -- Wetf.#8 TransmissioR line - 10% O&P $687 000 $33 000 $6 000 $726 000 Subtotal '- ConstructioA'Cost $7.557 .000 $363,coo , .$66,~ $7.986,c{JOO 5% continaencies $377 850 $18 150 $3 300 $399 300 Land AcotJisition $100 000 $0 $0 $t80:OOO Enol Leoall Admin $885 000 $0 $0 $885 000 T otai -Estimated-Proiect-cost -$8,999;850 i381 ,1'50 $69,300 ' $9,456,300 Budget Allocation-Summarv Water Treatment Plant'Budaet . $9,385 000 Well NO.8'Budae! (Pumo.-Povver Controls andWatermain Connection $84,000 Total Allocated Budaet 1 $9,469,000 T I . (J \ @ \.J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratorr FROM: Scott Erickson, City Engineer SUBJECT: Declare Cost/Ol-12N erdin Street NW Street Improvements - Engineering DATE: April 16,2002 INTRODUCTION The City Council is requested to declare the costs and order the preparation of the assessment roll for Project 01-12, New Elementary School & Verdin Street NW Street Improvements. DISCUSSION In conjunction with construction of the Rum River Elementary School, the Anoka Hennepin School District previously petitioned and waived the public hearing for the construction of street improvements (addition of turn lanes) to Verdin Street NW (CSAH 59) at the entrance to the new school. The improvements have subsequently been completed and the improvement costs can be levied to the property in concurrence with the 429 assessment process. The final assessable project cost of the project is $234,043.31. After declaring the costs the assessment roll will be prepared and presented to the City Council for approval. ACTION REOUIRED The City Council is requested to approve the resolution declaring cost and directing preparation of assessment roll for Project 01-12, New Elementary School & Verdin Street NW Street Improvements. Respectfully submitted, dtt/~ Scott Erickson cc: Tom Durand, Anoka Hennepin School District #11, 11299 Hanson Blvd. NW, Coon Rapids, MN 55433 " \ , '\ 'J CITY OF ANDOVER \...J COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT 01-12. NEW ELEMENTARY SCHOOL & VERDIN STREET NW STREET IMPROVEMENTS. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $188,916.09 ,and the expenses incurred or to be incurred in the making of such improvement amount to $50.627.31 so that the total cost of the improvement will be $ 239.543.31 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City (Woodland Drainage Contribution) is hereby declared to be $ 5,500.00 the amount to be assessed against benefited property owners is declared to be $ 234.043.31 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to be payable on or before the 15th day of April 2003, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 16th day of April , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk \ (~ '-J ANDOVER SPECIAL ASSESSMENTS PROJECT NAME: Verdin Street Northwest (Countv Road 59) CITY PROJECT NO.: 01-12 FEASmILITY STUDY DATE: June 28,2001 FEAS. STUDY CONST. AMOUNT: $177,247.00 ENGINEERS ESTIMATE DATE: AUl!ust 2001 ENG'S. EST. CONST. AMOUNT: $190,827.80 CONTRACT AWARD DATE: Seotember 3,2001 CONTRACT AMOUNT: $216,729.75 FINAL CONST. AMOUNT: $188,916.09 FINAL CONSTRUCTION COST: Engineering: $33,677.00 Aerial Mapping (1 % of street) $0.00 Drainage Plan (0.3% of street/storm) $0.00 Administration (3%) $5,667.48 Assessing (I %) Invoice $1,889.16 Bonding (0.5%) $944.58 Legal & Easement $0.00 Advertising $0.00 City Expenses - Public WorkslEng. $4,727.32 Testing: Braun Intertec $292.50 Signs: $0.00 Other: $0.00 Subtotal $47,198.04 Construction Interest $3,429.18 TOTAL EXPENSES: $50,627.22 % of Final Construction Cost = 26.79879% SEALCOATING: 0.0 SY @ $1.00 /SY $0.00 TOTAL PROJECT COST: $239,543.31 Less Woodland Drainage Issue Share -$5,500.00 TOTAL TO BE ASSESSED: $234,043.31 Current Assessment per lot: $234,043.31 / I Unit $234,043.31 Feasibility Study Amount (June 28, 2001) $238,203.00 . I r- I I i I \~I/,~-'n~ .",t';pUl"ANuuvtNllf' 'I,~:'~ ,L:J~-' U i , - L \ 2, .. ~, 3.', ill, . 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I , , .. . I".J I I j . ' - U -,.L..-, ' 1 V . " ,2 ~OO'I \; , . 11i--\~O' ~ ::-. r-T\. 1'-.... I I . h' , i 3 1'14 J ow.-: In I ~ ) ~. I I ._.----",-""......'AIIl..J".~"~;..~ ,.~c lot -.. --..... ._-_.~ ~_., .. 11--1 '0. ~ ~<' , --..---.-- ..-.-. ,~. u.u 1 I , ~ , _ / ,....'OIIt_ '" '/~' ~.... . ~ 'J::,... . C_" I rj, . \~ [..,~ 1__ ;-c-~ _ _~~___ _: . h=f T # C . 1 1- , I I ' ~ ......... II .l6~a l- i ' "(\1" I "3 ~, f---~, -I \ "'" ""1' , 3 i - n.\ . ~- : .'./ I' ~.'---- 'O"";~' / I I I ~', " I I. -' _,:~~.E"., , ':. .~~ . _ .." ,." _, ~.!" .,.".",,, ..*".,.._1 ,~"'~" ")'."F ..~,,_~b~..ii' ,,;%y I .. c. . :~ <) C~O) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~, Scott Erickson, City Enginee~?1 L FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Authorize Preparation/Landscape Maintenance Contract & Order Quotations/02-19/Andover Station Median & Boulevard Maintenance- Engineering DATE: April 16, 2002 INTRODUCTION The City Council is requested to authorize staff to prepare a proposal and obtain quotations for the landscape maintenance and general cleanup of the Andover Station area and adjacent right- of-ways, Project 02-19. DISCUSSION The site maintenance for the Andover Station landscaping improvements is no longer covered under contract warranty. The maintenance for this area will require establishing a maintenance contract to provide for these services. It will be necessary to retain a contractor to perform a spring clean up for the site, mowing and maintenance of the boulevards, annual and perennial plantings, routine area maintenance such as trash cleanup and plant maintenance (weeding, trimming, etc.) and irrigation monitoring such as general operation and repairs. The maintenance contract will be for the 2002 summer season only. Under the agreement with United Properties, the subsequent years maintenance should be facilitated by the Andover Station property owners association. BUDGET IMP ACT The project funding will be from billings to the Andover Station Association members. ACTION REOUlRED The City Council is requested to approve the resolution authorizing staff to prepare a proposal and obtain quotations for landscape maintenance and general site cleanup of the Andover Station area and adjacent right-of-ways, Project 02-19. Respectfully submitted, C/)~CO.~ David D. Berkowitz ~J . '\ \-..1 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A PROPOSAL AND AUTHORIZING QUOTATIONS FOR THE ANDOVER STATION MEDIAN & BOULEVARD MAINTENANCE, PROJECT NO. 02-19 . WHEREAS, the City Council is cognizant of the need for the landscape maintenance and general site cleanup of the Andover Station area and adjacent right-of-ways. NOW, THEREFORE BE IT RESOLVED by the City Council to order the preparation of the Andover Station Median & Boulevard Maintenance, Project No. 02-19; and BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ EnQineer to prepare the proposal for the Andover Station Median & Boulevard Maintenance. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 16th day of April , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , ) \ ) ~ ~ w O^18 NOSN'<IH ::;; I I i ~IPI ~ to- I ~ :! !S 3SnO~~ I I ! . t/;" i I-- S ClliI8~NIVoIVoInH ~~ ~\--- ~~ I -, -=:,"S/8/ ~~ \ Oco ~ . .ffi ~ J=I--- . I \~ z,*. l~ 1\11 11.1- ( · - i3 e !SAVr ~ !"AVI ~o / ~ ?~ oE 0 ~1ii ~ 10 ~ ._>- I.Y? co_ _. ~ .!!l 7_ ,<"" ;;! - I ~ "-" ..., <<330111>1'---_ DE'''' C>-' u - _I '\ "'- Tr ~,g '( 0::- I"'" 11 '~"ti ~" <j) ~,- _- f--' C i:ii Cl).2: ~ ::!;r- ~ Z 0 en CO 0 I-- UJ -I-- - UJ.~.&~ (JI--~- _ Cl~ 0.. I--J: Z UJ W fJ) Z -l I-...Jf-- > -'0 --+- ~ f-ill J: I-- - < I-- -f-I-- ~I-- __ ~ \ !SNI!~VVol f- I--L I~ I-- ~ \ _ t-/- /-m'11:RNIHNVoI f- -ulNIHNVoI 1:; f-V/ / O~ '<"6-. ~ \ \-' ~ ~I II ~ ~ ~ _~Ilf~~ Q: ~ ~ ~ \ 7 <( / 0 ~ I-- --/ is 3~01~lWd ! I- Ii.,.;\-- b-. e-J-- ~ ( I ~ ~ <~ ';> U _ 3-f- ;!=,-- g _ >-- J:_.. _~ Q: _ L- ~_I-- \2~ ~ l I- J - ~ -'---.L-- ~ l C/) - ~ . - 1/$ lSi'lfiffiO(1 a ,..... - '- ~ L-I _ \ ~ w ~- / / i I T T l I l. ~ ~ 3~= / I~~ '--nfa4- t;:::/ 1~' Q: f-- U (1,- ~ "" ~ ~ W ~ a J ~ <--'I.' I W I-- ~. ~ ,. l'(.so.y~ i' I I I~. I( '~ I~~~ ~ ~ j ____ ~ ~ ~Ill.t.~ ,~,. I ... .s ~ :I: - ~ V g ~~ 6, ~I ~ j ~.g 1- I ( :5 f'-...J ~~ Ut'1 f-~ b't\( "a \lim'il i (3.:i If- / ~ t--:g -;(~~~~ [d r ~ @ I - ~ - ~ tVt\i-1- tu ~ ~ GAlS NM01SSC i -rf./ H*~~"' ! ~ I ~ ~ \~~~ i ~ ~ (J , ) @ CITY OF ANDOVER 1685 CROSSTOWN I30ULEV ARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Frank Stone, Public Works Superintendent SUBJECT: Reject/Reauthorize City Surplus Equipment - Public Works DATE: April 16, 2002 INTRODUCTION Public Works Division is requesting Council to reject/reauthorize the bids listed below for the sale of used city equipment. DISCUSSION The sale of this used city equipment/vehicles was advertised on the City web site and in the local newspaper for a two-week period and bids were opened April 3, 2002. Listed below are bid prices received for each unit. 1983 Chevrolet Sol 0 Pickup $250.00 Randy Wesp (Unit 102) 17619 Tulip Street NW Andover, MN 55304 $151.00 Joe Blandino 15132 Zilla Street NW Andover, MN 55304 1983 Ford 7000 Single Axle $2,000.00 Scott Hautala Dump Truck (Unit 183) 15711 Dakota Street NW Andover, MN 55304 Wabco 170 Air Compressor $300.00 Randy Wesp (Unit III) 17619 Tulip Street NW Andover, MN 55304 l-lyster Forklift $300.00 Randy Wesp (Unit 305) 17619 Tulip Street NW Andover, MN 55304 Items for sale that were not bid on were the 1988 GMC Brigadier single axle dump truck with snow removal equipment (unit 188) and a 1969 Ford T-800 tandem axle truck with etnyre oil distributor tank (unit 199). , '\ (-1 \ ./ RECOMMENDA TION Public Works recommends rejecting the above listed bids due to the lack of bids. Staff recommends re-advertising the equipment in a broader advertisement market, such as League of MN Cities web site, and again in the local newspapers and City web site. The bid dates should also be extended from a two-week period to 21 days. ~;n~' Frank Stone Public Works Superintendent , " 0 @ ~j CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratoraf FROM: Dan Winkel, Fire Chief SUBJECT: Declare Surplus Equipment/Fire Department DATE: April 16,2002 INTRODUCTION The Andover Fire Department is requesting City Council approval to declare two fire department vehicles as surplus property and to also authorize the sale of both by sealed bids. DISCUSSION The vehicles to be sold are the fire department tanker (T-21) currently located at Station #2 and the old grass truck (G-II) located at Station #1. Both of the vehicles are being or have been replaced as part of the 2001 Equipment Bond. The new grass truck is already in service and the new tanker will be here by mid July. The vehicles will be advertised for approximately three weeks with sealed bids accepted at City Hall for the purchase. Minimum prices will be established for both vehicles prior to advertising for bids. BUDGET IMP ACT The revenues from the sales of the vehicles will be placed in the vehicle capital equipment fund and used for future purchases. RECOMMENDATION Staff is recommending that the City Council declare both vehicles to be surplus property and authorize advertisement for sealed bids. Respectfully submitted, Q)~W~ Z.~. Dan Winkel C) (J @) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ ci Will Neumeister, Communit Development Director iVi !-^-- FROM: D. Tyler McKay, Associate Planne~. SUBJECT: Consider Lot Split at 3560 142nd Lane NW DATE: April 16th, 2002 INTRODUCTION The property owners are seeking approval of a proposal to divide the subject property into two urban residential lots with variances to the 11,400 Square foot minimum lot requirement. The lot contains an existing twin home. The property is located at 3560 142nd Lane NW adjacent to Round Lake Boulevard (PIN 29-32-24-43-0057). The lot split will allow the units to be sold individually as owner occupied dwellings. The attached drawing indicates the proposed lot split. DISCUSSION Zoning District The property is zoned R-4, Single Family Urban Residential. On May 15t 1984, Kadlec Estates 2nd Addition was approved and this lot was designated as one of two lots within the Planned Unit Development (PUD) where a twinhome would be located. At the time, twinhome lots had a larger combined minimum requirement of 19,240 square feet than the current 8,550 square feet each, as can be seen in the attached original plat. Applicable Ordinances Ordinance 40 regulates the division oflots. Ordinance 8, Section 6.02 establishes the provision for minimum lot width, lot depth and lot area for zoning districts. The minimum requirements in the R-4 districts for twin homes are as follows: . Lot Width at Front Setback -- 80 Feet . Lot Depth -- 130 Feet . Lot Area per Dwelling -- 8,550 Square feet each (PUD only) Ordinance No.8 section 4.18 regulates Planned Unit Developments. It states: "Planned Unit Developments shall include all developments that have two or more principal uses or types of I () (J structures, i.e. single family homes, twin-homes and townhouses all on a single parcel of land and shall include tounhouses, mobile homes, modular homes, single and two family homes...". Lot Split Review Parcel A would be created from the western 13,119 Sq. Ft. of a 19,240 Sq. Ft. Parcel. The remaining parcel B would be 6,121 Sq. Ft. While Parcel A meets the minimum lot requirement, Parcel B Does not. A variance to the minimum lot area for parcel B is needed to allow the lot split. The lot size of Parcel B is not unusual for owner occupied twin homes in other areas of the City of Andover. Attached you will find examples ofa number of properties on 13Sth Court which are comparatively below the minimum lot requirement and are also owner occupied twinhomes. This lot is also not large enough for both new lots to meet the minimum requirements. If this lot is not split, the twinhouse will most likely be marketed as rental units. The following findings have been identified for parcel B: 1. The lot is not large enough for both new lots to meet the minimum lot area requirements. 2. Parcel B is similar in size to other twinhome lots in the City of Andover. 3. There was special specific consideration to allow a twinhome on this lot at the time the plat was approved. At the time this was within the minimum requirements. 4. It is desirable to maintain the pattern of owner occupied housing in this neighborhood. Options The Mayor and Councilmembers may recommend one of the following options: 1. Recommend approval of the lot split. 2. Recommend denial of the lot split request. RECOMMENDATION Planning Commission recommended approval of the lot split with a variance to the minimum lot size for parcel B. Motion carried on a 7-ayes, O-nays, O-absent vote. Attachments . Resolution for Approval . Location Map . Site Picture . Survey . Dimensions and location of other owner occupied twin homes . Original City Council minutes approving of the plat . Original plat ~?bmitted, . yl;{ Mckay 2 () :j i , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE LOT SPLIT REQUEST FOR JAY JOHNSON AND JOE HAMM TO SUBDIVIDE A URBAN RESIDENTIAL LOT INTO TWO URBAN RESIDENTIAL LOTS WITH VARIANCES TO THE MINIMUM LOT SIZE REQUIREMENTS OF THE SINGLE FAMILY URBAN RESIDENTIAL (R-4) ZONING DISTRICT FOR PROPERTY LOCATED AT 3560 1 42ND LANE NW LEGALLY DESCRIBED AS FOLLOWS: Lot I, Block 2 Kadlec Second Addition, Anoka County, Minnesota WHEREAS, Jay Johnson and Joe Hamm have requested approval of a lot split to subdivide a urban residential property pursuant to Ordinance No. 40, located at 3560 142nd Lane NW; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8 and 40; and WHEREAS, The Planning and Zoning Commission and City Council find that there are findings to support a variance to the minimum lot area of the Single Family Urban Residential Zoning District (R-4) for parcel B as follows: I. The lot is not large enough for both new lots to meet the minimum lot area requirements. 2. Parcel B is similar in size to other twinhome lots in the City of Andover. 3. There was special consideration to allow a twinhome on this lot at the time the plat was approved. At the time this was within the minimum requirements. 4. It is desirable to maintain the pattern of owner occupied housing in this neighborhood. WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held pursuant to state statutes; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 3 ,. \ :" ) \.j '-- I. The applicant shall provide to the City proof of recording of a party wall agreement prior to release of this resolution. Adopted by the City Council of the City of Andover on this _ day of ,2002. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria V olk, City Clerk 4 \ () ',j - - Johnson Custom Homes Zero Lot Line Lot Split 3560 142nd Lane NW J ~ I ~'---:'--r---i I '11r-----' .,' I ! ; / F=H! ! 11 J I ' < I Ff-\ \ li~' '\ I. II i ,i I ~ I /J \: I ""-- \ I 1i~I!..i' ;.f'f i, I :::5:> I r I. ! 'I \"_1 '-(---'I ./i fifi/;?i A \ 'I: I ,,!, fii ii ii" ! \ , II fiiill "- I r-+--i~ I 1 I; liii 11 , '~ !:! i liii / ' J~ I':"" "" L ~! ' i JR Ii if;, ~; c ~ ~ /u ~N~ ;:::, / ! \ '------~~ liiii;iI:i!?~ . 1 [ ! ii? ..;.'?/ii ...,.;i;! ..J? 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I . _ ~ ~ r 1 fnerec I ' I I ' ',' \ '. 1 f'E;)k''J-- Twin Home Lots , , ~ .~.. -- -U ,... -:-~,l f,..~ .,rJ 111...",1- :::2.,.., 1",,./ ,..f -<W!;/J \ . \ '-j \.,j ea<t ~ AN DOVER REGULAR CITY COUNCIL MEETING - MAY 1, 1984 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on May 1, 1984, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Elling, Knight, Lachinski Councilman absent: Ortte-l Also present: City Attorney, William G. Hawkins; TKDA Engineer, John Davidson; City Engineer, James Schrantz; City Clerk, P. K. Lindquist; and others AGENDA APPROVAL MOTION by Lachinski, Seconded by Elling, to approve the Agenda as published with the following exceptions: Item 5d, Kennel Permit/Prior, and Item 6c, Engineers - Water/ Sewer Feasibility Plan/SE Area. Motion carried unanimously. VACATION OF EASEMENT - SONSTEBY Attorney Hawkins stated he h?s made repeated attempts to contact the Hagen attorney to see what he is_basing his argument on relative to opposing the vacation of the easement, but he has not been able to make verbal contact. He has again reviewed the court orders and sees nothing that restricts the City from vacating this portion as long as it is deemed in the public interest. The City wasn't even made a party to the lawsuit. Rosella Sonsteby - read the judge's decree that the Hagen's have the right to use the easement but are limited to that actually used andean be determined by visual obser- vation. She also stated the lawsuit had nothing to do with the 33-foot easement. Attorney Hawkins advised that that opinion pertained to the 10.89-foot strip of land owned by Ms. Sonsteby and had nothing to do with the easement in questio~ Council discussion noted no legal description for the easement being vacated has been drawn up. Council alSD questiDned who the property would go back to. Attorney Hawkins stated that is determined by the County and depends on who the underlying owners were initially. Ms. Sonsteby - claimed she owns and has the deed for that easement. There appeared to be some agreement on the part of the Council to vacate the easement, but they wanted to wait until a response is received from the Hagen attorney. Also, a description of the easement needs to be drawn up for Council Action. Ms. Sonsteby - expressed displeasure with postponing the decision, feeling there has been plenty of time to obtain a response. MOTION by Lachinski, Seconded by Knight, that we table the request for vacation of easement by Mrs. Sonsteby until the next regularly scheduled Council meeting. ~10t ion carried unanimously. ~ KADLEC SECOND ADDITION - PRELIMINARY PLAT t- Harvey Kadlec - stated they have received the necessary easement from the Volks_ At the Plannlng CDmmission meeting, Lot 1 was shDwn as a two-family unit.' He has talked with Mr. Wallace, and it seemed agreeable to Mr. Wallace to come through the property but not be assessed until he develops. But Mr. Wallace has not yet talked with the City Engineer about the matter. - ~ ~- . \ \ 'J \. ) Regular City Council Meeting May 1, 1984 - Minutes Page 2 (Kadlec Second Addition - Preliminary Plat, Continued) Mrs. Sonsteby - asked where the drainage will be going from the plat. Mayor Windschitl noted it will be going to the east. t Mr. Schrantz stated they did not intend to put in the stubs while coming through the Wallace property with utilities. Mr. Wallace has already been assessed the full acreage charge on the trunk 1 i ne. Mayor Windschitl felt it may be less expensive to put them inn ow. Mr. Schrantz stated it could be done if the Council wanted to do so. Mr. Davidson stated the stubs for six developable lots on the Wallace property have been included in the figures of the feasibility study. r~r. Schrantz explained when the sewer and water is eventually put in, the costs would reflect costs inflated to current figures. Mr. Davidson stated they have also found it will be more cost effective to serve the development, the Volk property, the Tressel property, and any future sub- division with sanitary sewer all from one side, down l42nd and down Quay. The water- main will hook eventually off of Round Lake Boulevard. MOTION by Lachinski, Seconded by Knight, approval of the Preliminary Plat for Kadlec Second Addition together with variances for minimum lot requirements on Lots 1, 2, 3, Block 2, because of lot depth, Section 6.02, Ordinance 8; and cDnditiDn approval upDn receipt of letter from the Coon Creek Watershed District in regard to proposed ponding for the plat indicating agreement, and that the property owned by the Volks be shown - to be corrected right of way on the plat. DISCUSSION: CDuncilman Elling questiDned the outlot and who will own it. Mr. Schrantz stated the ordinance says outlots cannot be used to prevent access for other lots, but a survey outlot is allowed. They haven't dealt with the ownership of the outl~t, but the City could take it for mainten- ance. Attorney Hawkins also stated under State law, outlots are allowed to set aside storm water drainage areas, etc. Mr. Kadlec - stated he would not object to the City taking ownership of the outlot. Councilman Lachinski ADDED to the Motion: that the outlot be designated as easement for drainage purposes for the City a9d that the City would be given title to the outlot, and that there be acknowledgement that there will be a fee set for money in lieu of parkland prior to the final plat. (See Resolution R029-84) ~lotion carried --? unanimously. D. KOCIEMBA - SPECIAL USE PERMIT Daniel Kociemba - stated he intends to construct the house in the fall of 1985 or spnng of 1986. MOTION by Elling, Seconded by Lachinski, introducing a Resolution apprDving a Special Use Permit for the construction of an accessory building prior to that of the principal structure as requested by Mr. Kociemba on Lot 2, Block 2, Pine Hills Addition per the attached sketches. (See Resolution R030-84) Motion carried unanimously. W. RADEMACHER - SPECIAL USE PERMIT John Prest, 10483 108th Avenue N, Bill's Superette, and Delton Young, Route 3, Princeton, Texgas, were present. Mayor Windschitl stated the biggest question of putting the tank near the road is that of safety. He asked the explosive range of the tank assuming a car would come off County Road 9 and run into it. Mr. Young - explained there will be steel posts with poured concrete to protect it, predictlng the only vehcile that might possibly reach the tank would be a semitruck. - ffJ . \; . ( ) \ -J~ ~ ANDOVER '.1 MEETING 5- / -25 I AGENDA ITEM .JC Lib MEMORA NDUM -:r TO: Mayor and City Council , a11 COPIES TO: City Attorney; City Clerk FROM: James E. Schrantz, City Engineer/Public Works Director j , Apri 1 27, 1984 If DATE ./ V REFE:RENCE: Kadlec 2nd Addition Preliminary Plat The City Council is requested to approve the preliminary plat for Kadlec 2nd Addition (companion item accepting feasibility project 84-7). Item that needs to be resolved: Easement from Wallace for streets and utilities. The street was moved south on the west end of the plat eliminating the need for an easement from Tressel's. - J ES: vv Attach: ARC Memo -- . \1- . / \ \ - 0 ,--.J eit~ 0-& ANDOVER Request For PI anning Commission Action Andover Review Committee Oy J,m" ~"t' Approved 8y: Meeting D<JI> April 10, 1984 Time: 7:30 P.t.1. Case: Kadlec 2nd Addition Preliminary Plat Loca t ion: 142nd Lane East of Round Lake Boulevard Applicant: Harvey and Sue Kadlec Attachments: Preliminary Plat, Notice of Public Hearing Request: The Planning Commission is requested to review Kadlec 2nd AdditiDn and make recommendations to the City Council on the preliminary plat. The Andover Revie\'i Committee has reviewed the preliminary plat and their comments follow. General: 0 The general layout is acceptable. 0 The County Highway Department will address the right-of-way along Round Lake Boulevard and the permitted street access at this location. 0 Coon Creek Watershed District will address the storm water runoff and apply a water ponding charge. .f '" 0 Park Board will comment on April 5th. 2fir,8 2/r7Jmt-t....:fl.'/'f"'.-~ ;-/#;;.- ~v-D ~.o. 0 Soil borings are not available to date (April 5th) Iw -ls~Ti nNt: Sr'fw\Il k,,-rn CO. I, fJ7d- mm~Y {niJL/<.... co b The following cowments are per the preliminary plat checklist (Ordinance 10). NOTE: 0J:t-- Comment on items ~ information or concern only. 8.01 IdentificatiDn and Description c. Owner hasn't signed the application or we haven't received a consent letter from the owner. d. Scale not less than 1" = 50' - scale is less; it is 1" = 100' ,... 11.- - . / \ (j . "J . Kadlec 2nd Addition, CDnt. 8.02 Existing Conditions e. ), a. The plat is not tied to the nearest 1/4 section. d. Location map showing county roads not shown. f. Electric and Cable TV service nDt shown. g. Rosella Sonsteby and Betty Hagen names reversed on plat. h. WaDded area not well defined nDr wetland and water courses (Adolfson's ditches not shown) i . Copy of restrictive covenants not received, if any. 8.03 Design Features a. Proposed R/W required west part of propDsed plat. North/South street should be named Quay Street. Address/not shown. - d. Contours on grading plan are shown as existing light lines; proposed heavy dark lines. - h. Watershed approval required; nothing received to date. . 8.04 Additional Information a. Proposed use;l? single family lots and two twin family lots. Single family lots are or 11 ,400 s.L are corner lots -< . Number of trips estimated to be 210 trips per day using 10 trips per unit, 5 trips away from home and 5 trips back home. C1Dsest existing parks are QuickstrDm's and Rose Park. Water and sanitary sewer will be provided by the city. f. Flood hazard elevation is 866; lowest floor elevatiDn is 867. All land below 666 is in the floodway, not just flood plain. g. Municipal water, sanitary sewer and streets will need tD be petitioned for by the developer. The sanitary sewer needs to be provided from l42nd Avenue via Quay Street. h. Total road mileage is 1060' or 0.2 miles. . II - \ ,J 0 Kadlec 2nd AdditiDn, Cant. 9.01 General Requirements a. Conforms to the Comprehensive Plan. The Park Plan doesn't propose a park. The proposed plat has 2.3 living units per acre with minimum lot size of 11,400 square feet and 80 foot frontages. 9.02 Street Pl an a. 32' street with concrete curb and gutter required in a 60' R/W The street (Quay Street) will have to be extended to the south to 142nd Avenue for circulation and to provide sanitary sewer to the proposed plat. The land to the sDuth of Kadlec 2nd is supposed to plat along with this plat per the applicant. Anoka-{ounty will have to approve the access onto Round Lake Boulevard. 9.03 Streets c. The intersection Df 142nd Lane and Round Lake Boulevard needs tD be at least 30' and a maximum grade of 3%. 1. R/W on the west end of proposed plat needs to be provided by the developer. 9.06 Lots a. Minimum lot area: 11 ,400 square feet; 80' width; 35' setbacks c. Corner lots: Single family 90'; 4 . NOTE: Lot 1, Block 2 has a 50' setback frDm Round Lake Boulevard; this lot should be looked at closely by the developer to see if his twin unit will fit Dn the lDt. 9.07 Park, playgrounds, open space a. 2.3 units/acre - 10% park dedication required. Park Board will review 4/5/84. Summary of tltain Items: Soil borings; Coon Creek CDmments; Anoka County comments; Petition for improvements; R/W west end of proposed plat; R/W for proposed sanitary sewer up Quay Street frDm 142nd Avenue. p~1C- ~-P ~# /-1/ U@-./ .Op .:::.~ . -It.{" - --- - \ J , J I .0 \ l r- /Y ?~,g'2$" .~. \ /8./. SO 8Lf/a '---~ / / / r-;. ~ / \ c --~~- E E I - ~, \ , ',,- I ~ I ~~ ~ ~ ~~ it - ~ 'tl , ~ ~ cA <:i _ ~ ~ ;:..;. " ~ cj' ~ ~ 'r IN ~ I (,) ~ ~ ~ 'i 'i ~ / ~ ,s:.. / ~r I '<l ; \ / \ i , I \ \ \ <.r_ c:P <'. ~ -;;;:!."'",,- \ .. -~~ ~~ /26 ~ .,; "-. "'" -....; .9_ .",.", ~ ~ ~.,,-- :'0 c. C"o.- ~ ~\ ' '" ~ -~ ()J ~ ~J (J CiY CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approve Non-intoxicating Liquor License/ Woodland Creek Golf Course DATE: April 16, 2002 INTRODUCTION Woodland Creek Golf Course has been sold to Olvan, LLC. DISCUSSION City Ordinance 213 does not allow a liquor license to be transferred from one person to another. Therefore, the new owners of the golf course have applied for an on-sale non-intoxicating liquor license for the period April 16, 2002 through December 3 I, 2002. The Sheriffs Office has done a background check and it is satisfactory. The appropriate paper work has been completed and the fee of $200.00 has been paid. Attached is a copy of the application. ACTION REOUlRED Council is requested to approve an on-sale non-intoxicating liquor license for Woodland Creek Golf Course. Respectfully submitted, ak- J-!b Vicki Volk City Clerk , \ (J - '-J NON-INTOXICATING LIQUOR LICENSE APPLICATION CITY OF ANDOYER, MINNESOTA To the City of Andover, County of Anoka. I hereby make application for the following non-intoxicating liquor licensees): (Off-Sale) (On-Sale), established pursuant to an Ordinance passed by the Andover City Council. OL ?/?f ".,/ Applicant Name: E;tr/.k.-l:;) $? ~AI' /l/GL.-t:r --~A/ :dc/-t4LF "p .t L e':-. (First) (Middle) . (Last) For the past five years~ residence has been as follows: 7CJ 2 ~3 # .s #t::J/J-6~ 7/z. - c.~"i-c"'S;: r L /",,/e ~ /--;J/vv S-~i)L..!.-' y- , I was born /2 - ro at Sr- ~C'rc:... ~J month day year City, State _. &t/ 4.111' L~C!- I am the of Title, Officer Name of Organization located at the following address LL~ /?f'-</4.:.;~.j; 2.t-o-z- The organization was ig,gl'Jl9rated . The name and address ofthe date of incorporation offi,*rs are as fOllOW~ 7{J2-~ d 5/;/cJoc-- ~6'r7'~4/~e /2,. ,.v -"f--f- 2) '# /V /t./ g.t.. (. :z:- $/ /C,c O~<Ct177 2. 2-.860 ..:t- /tiP i;.~.t II>{ l. H/7e<rr L./'I/~6~ , Business name and address where license will operate: .?'t) poi) t:. 4 ~JlJ Cn~K 0LfJ L F ~ "? ~ -) - D~? (If/d(c.c -> 200 ( <:::>,-)/\/,' K.aG-GK:.. Name, address and date of birth of manager, if different than applicant: 10m _ = '" X ~"'d in "" remn ,.", "rt,ri~ting liq"'. I have_ have not had an application for licenses rejected previously. I have_ have not been convicted ofa felony or of violating any national or state liquor law or local ordinance relating to the manufacture, sale or transportation of intoxicating liquor. I have no intention or agreement to transfer this license to another person. I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance providing for the granting of this license. g:\datalstaffibarbw\vicki\liqlic.doc . ~J (J - I hereby solemnly swear that the foregoing statements are true and c Signature of Applicant -~c~ q:l- 6 9/ 9 J g:\datalstaffibarbw\vicki\liqlic.doc r "\ C) '-J @ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approve Precinct Boundaries and Polling Locations DATE: April 16,2002 INTRODUCTION The State Redistricting Plan was approved on March 19,2002. As a result of this plan, the city has been divided into two legislative districts - 49A and 49B. This division results in Precinct #3 being in both legislative districts. DISCUSSION The City has until April 30, 2002 to approve the precinct boundaries and until June II, 2002 to approve the polling places. Attached is a map showing the precinct boundaries staff is proposing. The proposal splits Precinct 3 and combines a portion of Precinct 6 with the portion of Precinct 3 that is in Legislative District 49A. The new precinct will become Precinct 10 and the polling place will be Andover Elementary School, which is outside of the boundaries of the precinct but is within 3000 feet of the precinct. (This is the maximum distance allowed by law) In addition to the precinct map attached is a map of the county showing the legislative districts. ACTION REOUIRED Council is requested to adopt the attached ordinance establishing precincts and polling locations. \ \ "-/ \. J - . CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ESTABLISHING PRECINCTS AND POLLING PLACES. WHEREAS, the legislature of the State of Minnesota has been redistricted; and WHEREAS, the voting precincts in the City must be reestablished after the legislature has been redistricted; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Anoka County, State of Minnesota that: I. The City be divided into ten (10) voting precincts effective with the September 10, 2002 State Primary Election, and 2. That the boundaries of the precincts are hereby established pursuant to Minnesota Statute 204B.14, subdivision 3c, and 3. That the polling places ofthe precincts are hereby established pursuant to Minnesota Statute 204B.16, and 4. That such boundaries and polling places shall be as follows: Precinct 1 All that area south of 18151 Avenue NW from Round Lake Boulevard (CR 9) west along 15ih Avenue (CR 20) to County Road 7, north to 159th Avenue NW and west to the Rum River. Polling Place: Hope Lutheran Church 16180 Round Lake Boulevard NW Precinct 2 All that area west of Round Lake Boulevard (CR 9) to the Rum River, south of 15ih Avenue and north of Bunker Lake Boulevard (CR 116). Polling Place: Grace Lutheran Church 13655 Round Lake Boulevard NW Precinct 3 All that area south of Bunker Lake Boulevard, east of Round Lake Boulevard to Yukon Street NW; south on Yukon Street136th Lane NW; east on 1361h Lane to Xavis Street; south on Xavis Street to 13Sth Avenue; east on 135th Avenue to Swallow Street; north on Swallow Street to 135th Lane to 134th Lane; east on 1341h Lane to Killdeer Street and south on Killdeer Street to 133rd Avenue NW. \ . J \_~ I '-,,' Polling Place: Riverdale Assembly of God Church 3210 Bunker Lake Boulevard NW Precinct 4 All that area lying east of Round Lake Boulevard (CR 9) to County Ditch 57 (Coon Creek), north of Bunker Lake Boulevard (CR 116) and south of South Coon Creek Drive. Polling Place: The Farmstead (Presbyterian Homes) 13733 Quay Street NW Precinct 5 All the area lying west of Hanson Boulevard (CR 78) to County Ditch 57 (Coon Creek), north Bunker Lake Boulevard (CR 116) and south of a line from County Ditch 57 (Coon Creek) along South Creek Drive to Crosstown Boulevard and north on Crosstown Boulevard to Andover Boulevard (CR 16). Polling Place: Meadow Creek Church 3037 Bunker Lake Boulevard NW Precinct 6 All the area lying west of University Avenue to the railroad tracks, south of Andover Boulevard (CR 16) and north of 133rd Avenue. Polling Place: Bunker Hills Activity Center 550 Bunker Lake Boulevard NW Precinct 7 All that area lying north of Andover Boulevard between Hanson Boulevard (CR 78) and the easterly city limits, south of a line from Hanson Boulevard east along County Road 20 (161 st Avenue) to County Road 60 to Old Constance Boulevard and following Old Constance Boulevard to University Avenue. Polling Place: World of Pentecost Church 16180 Crosstown Boulevard NW Precinct 8 All the area lying west of Hanson Boulevard (CR 78) to Round Lake Boulevard (CR 9), north of South Coon Creek Drive and south of County Road 20. Polling Place: Family of Christ Lutheran Church 16045 Nightingale Street NW Precinct 9 All that area south of 181 st A venue between Round Lake Boulevard (CR 9) and the easterly city limits, south of 181 st Avenue and north of a line going east along County Road 20 (161 st Avenue) to County Road 60 to Old Constance Boulevard, following Old Constance Boulevard to University Avenue. Polling Place: Prairie Oak Community Church 1657-161st Avenue NW Precinct 10 All that enclosed area beginning at Bunker Lake Boulevard and Yukon Street NW going south on Yukon Street to 136th Lane; east / " ,,) 'J on 136th Lane to Xavis Street; south on Xavis Street to 13Sth Avenue; east to Swallow Street; north on Swallow Street to 13Sth Lane NW; east on 13Sth Lane to Killdeer Street; south on Killdeer Street to 133rd Avenue; east on 133rd Avenue to the railroad tracks and north on the railroad tracks to Andover Boulevard; west on Andover Boulevard to Hanson Boulevard and south on Hanson to Bunker Lake Boulevard; wet on Bunker Lake Boulevard to Yukon Street NW. Polling Place: Andover Elementary School 149S0 Hanson Boulevard NW Adopted by the City Council of the City of Andover this _ day of April, 2002. City of Andover Attest: Michael R. Gamache-Mayor Victoria Volk-City Clerk \ '-J ' '\ '-J 17 A St. Francis Linwood I East Bethel 52A I I i Burns Twp. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: JDhn Erar, City Administrator SUBJECT: Appointment Reconunendation - Finance Department DATE: April 16, 2002 INTRODUCTION Earlier this year, the Council approved the restructuring of the City Finance Department. The staffing implication associated with the departmental restructuring provided for the internal upgrade of an existing Accounting Clerk position within the department to an Accountant position. DISCUSSION In accordance with the departmental restructuring plan, the position of Accountant was posted internally to determine whether any qualified internal staff was interested in the opportunity to apply for this position. In response to internal interest, the Finance Director interviewed one internal candidate for the position and has conditionally offered the position to Ms. Deanna Connoy subject to ratification by the City Council. Ms. Connoy has been employed by the City of Andover since December 1999 working as an Accounting Clerk. Deanna has a Bachelor's Degree in Accounting from Augsburg College, and is well versed in municipal finance. Her performance with the City has been exemplary and she is well qualified to assume the expanded duties and responsibilities of a staff accountant. BUDGET IMPACT This position restructuring has no financial impact on the current City budget. RECOMMENDATION Ratify the appointment of Ms. Deanna Connoy as an Accountant with the Finance Department effective April 17, 2002. Ii ohn Erar , \ '1 \J "-1 @) CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Acknowledge AudioNisuallMulti-Media Council Chambers Upgrade Bid DATE: April 16, 2002 INTRODUCTION As Council is aware, Quad Cities Television has been coordinating the solicitation of bids for the technological upgrade of the City Council Chambers. DISCUSSION Quad Cities TV (QCTV) received two bids for the upgrade of the Council Chambers. One of the bids submitted was incomplete and was rejected by QCTV. The second bid submitted by Alpha Video Inc. was reviewed and accepted by QCTV as complete and in compliance with City equipment specifications. Staff has also reviewed the bid and concurs with QCTV on the acceptability of the bid. Due to the fact that Quad Cities TV is the responsible entity for the administration, coordination and award of the bid, the Council is not required to approve the bid award. It is anticipated that the upgrade work will be completed by the end of May. BUDGET IMP ACT (if applicable) The bid awarded by Quad Cities TV is within the funding guidelines established for the City of Andover. Attached, please find a copy of the bid submittal by Alpha Video, along with related equipment costs. ACTION REOUlRED No action is necessary. Acknowledgement of the QCTV Bid Award by the Council is for informational purposes only. \ ,J ' j Quotation Alpha Video Inc Contact us at: alpha v, de 0' 7711 Computer Avenue Phone: 952-896-9898 .~>> ~'~tl~~'~~fi CO) Edina, MN 55435 Toll Free: 800-388-0008 www.alphavideo.com Fax: 952-896-9899 We are an equal opportunity employer ForY'=:C-'C. ......"#0:.. Phones.. . ...... Sales Representati'le< .....,<., ... ... . ustomer T1066 Kevin Scattum Wk 763-427-1411 Bryan Nelson Quad Cities lV Fax 763-427-0389 952-841-3304 737 East River Road PO#' Terms' ,. i' <0 iiotEf# 'Date Anoka MN 55303 Net Receipt 15762 04/04/2002 Cr Description I Qty [ Price I Extended I 1) Single Chip Robotic Camera System WV-CS8SIA Panasonic Color Unitized Camera 4 1,456.00 5,824.00 PWMI Panasonic Wall Mount Bracket 4 90,00 360,00 WJ-IIP2NC Panasonic Data Multiplexer Unit 1 315.00 315.00 WV-CUJ6IlC Panasonic Camera Controller System 1 394.00 394.00 LABOR-BNN Installation Labor includes: Camera system 4 90.00 360,00 IfISC CABLES Misc Plenum Cables & Connectors 1 250.00 250.00 Subtotal 1 7,503.00 7,503.00 2) Document Camera AW-EJIKJ Panasonic 3CCD Camera Head 1 2,778.00 2,778.00 R2IlXXf54fEA Rainbow 20X C-Mount Lens 15-300MM 1 1,676.00 1,676.00 LCA4 Rainbow 6v/12v Lens Controller 1 171.00 171.00 LABOR-BRR Installation Labor includes: installation of custom document camera 5 90.00 450.00 mount IfISC CABLES Misc Plenum Cables & Connectors 1 700.00 700.00 Subtotal 1 5,775.00 5,775.00 3) LCD Projector PT-l651lllU Panasonic XGA LCD proj 3600 Lumens 1 7,655.00 7,655.00 ET-PKL651l1l Panasonic Ceiling Mount Bracket 1 477.00 477.00 .GJ5I.1 Da-Light Perm-Wall 59"X80" Screen 1 340.00 340.00 LABOR-BRR Installation Labor includes: installation of screen, removal of white board 14 90.00 1,260.00 IfISC CABLES Misc Plenum VGA Cables & Connectors 1 775.00 775.00 Subtotal 1 10,507.0010,507.00 I ~ Page 1 ( continued) 'I (J '---./ Quotation Alpha Video Inc Contact us at: alpha vldeo 7711 Computer Avenue PhDne: 952-896-9898 .~~ ,1~h~YI~~O ~Od Edina. MN 55435 Toll Free: 800-388-0008 www.alphavideo.com Fax: 952-896-9899 We are an equal opportunity employer >/. .>,..>........ ..'Hf.)j... .. .... .: Sales. Represei'ltidive For ... .. . .. Customer T1066 Phones Kevin Scattum Wk 763-427-1411 Bryan Nelson Quad Cities TV Fax 763-427-0389 952-841-3304 737 East River Road ...... PO# .. Ternis> .Ol.lote# Date. .. Anoka MN 55303 Net Receipt 15762 04/04/2002 01 Description I Qty I Price I Extended ~ 4) Presentation System AflSC CVSTOJf Custom Millwork Document Table 1 3,200.00 3,200.00 m-5J.11J Focus TviewPro Scan Converter 1 1,543.00 1,543.00 AV2 Crestron Dual Bus Control System 1 1,500.00 1,500.00 LC-.1111J1J Crestron 10" B&W Touch Panel Screen 1 1,778.00 1,778.00 6().j86-0f Extron MLS 306 MediaLink Switcher 1 1,425.00 1,425.00 SYllPOOIVJf Smart Tech Sympodium w/X-Port 30 1 4,995.00 4,995.00 8flJlJ Delllnspiron P3 128MB Notebook 1 1,895.00 1,895.00 6Uf5-IJf Extron HSMOO Black VGA Pop-Up 1 573.00 573.00 LABOR-BRN Installation Labor includes moving 2 ceiling mount TV's farther back 6 90.00 540.00 toward audience LABOR-BRN Installation Labor includes, Crestron programming I integration I testing, 46 90.00 4,140.00 VCR, pres. switcher, wireless mic's, video monitor, cabling to control room, travel JfISC CABLES Misc Plenum Video Cables & Connectors for VCR, Monitor, scan 1 930.00 930.00 converter, Plenum Audio cables for wireless mics & pDdium mic Subtotal 1 22,519.0022,519.00 5) Control Room Equipment JfYS3-fW Echolab 8 Input Composite Switcher 1 5,830,00 5,830.00 220.1-2T Leitch Dual Channel TBC 3 2,155.00 6,465.00 LCG5()(J()R Com pix Rackmount Video CG 1 4,662.00 4,662.00 WV-BJf51J3 Panasonic Triple 5" 8NJ Monitor 1 934.00 934.00 TJf-A9VCV JVC 9" Color Monitor 2 356.00 712.00 RKDVJfD FEC Rackmount for JVC Monitor 1 112.00 112.00 CT-f388YO Panasonic 13" Color Monitor 1 250.00 250.00 Vl/51JA Kramer 1x5 Stereo Dist Amplifier 3 175.00 525.00 I ~ Page 2 ( continued) . \ ,J ,~ Quotation Alpha Video Inc Contact us at: alpha v, de 0 7711 CDmputer Avenue Phone: 952-896-9898 ~W~ ~lph~yl~~~ co. Edina, MN 55435 Toll Free: 800-388-0008 www.alphavideo.cDm Fax: 952-896-9899 We are an equal DppDrtunity employer For ClJstbl11er #6iio66 . . <, ... .... ..' .....SalesRepresentative Phones Kevin Scattum Wk 763-427-1411 Bryan Nelson Quad Cities TV Fax 763-427-0389 952-841-3304 737 East River Road '.PO'# Terms Quote # "Date. ....... Anoka MN 55303 Net Receipt 15762 04/04/2002 01 Description I Qty I Price I Extended I YJI-50Y Kramer 1:5 Video D/A w/looping outputs 4 175.00 700.00 RK-5(}R Kramer Rackmount Adapter 4 32,00 128.00 AN-I(}(J Anchor 2 Way Powered Speaker 2 133.00 266.00 BBG-2 VAC Black Burst Generator 1 395.00 395.00 KN67 Winsted Rack Console 1 2,346.00 2,346.00 Y8601 Winsted 70 Inch Vertical Rack Cabinet Grey 1 798.00 798.00 85782 Winsted 2-1/2 Inch Plate Casters (4 Ea) 4 25.00 100.00 85087 Winsted Pull-out Keyboard Shelf 1 121.00 121.00 86088 Winsted Stationary Shelf Grey 6 31.00 186.00 10710 Winsted 10 Outlet Strip 3 84.00 252.00 73080 Winsted 6 In Deep Extra Shelf 1 28.00 28.00 86073 Winsted Shelf3 Space 1 49.00 49.00 LABOR-BRR Installation Labor includes: assembly of furniture, racking of all 57 90.00 5,130.00 components, installation and termination of all interconnecting cabling, testing, travel AfISC CABLES Misc Cables & connectors for interconnecting all components within the 1 700.00 700.00 control room, misc mounting materials, etc Subtotal 1 30,689.00 30,689.00 6) Audio System FRC5f(} Innovox In Ceiling 2 Way Speaker 4 129.00 516.00 86-8-7 Atlas 7 Inch Speaker Enclosure 4 13.00 52.00 Tf5-70 Innovox 70v Transformer 4 18.00 72.00 T6f-8W Atlas Speaker Mounting Ring 4 11.00 44.00 CYA-7.f(}(J Stewart Contractor 200w 70v Amplifier 1 500.00 500.00 f6o.1-VlZPRO Mackie Pro 16x4x2 Mixer W / Rack Ears 2 852.00 1,704.00 GRQ-310f Sabine Audio Processor 1 591.00 591.00 I ~ Page 3 ( continued) \ \ \ ) ,_J Quotation Alpha Video Inc Contact us at: alpha vldeo 7711 Computer Avenue Phone: 952-896-9898 .~~ ~tph~~IOM~ caa Edina, MN 55435 Toll Free: 800-388-0008 www.alphavideo.com Fax: 952-896-9899 We are an equal opportunity employer Fo" .\..Cusfol1ler'IkJT1666 Phones .. . . .,. Sales Represel1tative Kevin Scattum Wk 763-427-1411 Bryan Nelson Quad Cities TV Fax 763-427-0389 952-841-3304 737 East River Road ' PO# ....Terms .., Qllote# . '.'Date Anoka MN 55303 04/04/2002 Net Receipt 15762 01 Description I Q!y I Price I Extended I AIX,ff20/C Shure Desktop Gooseneck Microphone 7 196.00 1,372.00 IfISC CUSTOM Add Momentary Mute Switches - Dias 1 750.00 750.00 LABOR-BRN Installation Labor includes: removal of existing speakers, installation of 18 90.00 1,620,00 new speakers, mixer, amp, EQ IfISC CABLES Misc Plenum Cables & Connectors, custom 16 input mic snake, 1 1,000.00 1,000.00 speaker cabling, speaker mounting Subtotal 1 8,221.00 8,221.00 7) Bretford Conference Table CR85IKJ Bretford 53" Rectangle Folding Table 4 273.00 1,092.00 CR8SP! Bretford TrapezDid Folding Table 3 285.00 855.00 Subtotal 1 1,947.00 1,947.00 I b Subtotal 87,161.00 Tax 6.500% 4,787.97 TOTAL $91,948.97 Accepted By: Date: I ~ I ~ "Where the Future of Digital Video Happens First" All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change. Page 4 :.J : '--J Quotation Alpha Video Inc Contact us at: alpha vi de 0 7711 Computer Avenue Phone: 952-896-9898 .~~ jlph~.ta.Q COd Edina, MN 55435 Toll Free: 800-388-0008 www.alphavideo.cDm Fax: 952-896-9899 We are an equal opportunity employer For .......... ... .. Phones .. > ..... Sa.les Representative ..... ..i Customer#QT1066 Kevin Scattum Wk 763-427-1411 Bryan Nelson Quad Cities TV Fax 763-427-0389 952-841-3304 737 East River Road PO#. Terms' .... ..'Qllote# Date Anaka MN 55303 Net Receipt 16170 04/04/2002 01 Description I Q~ I Price I Extended ~ 1) SCAl8ftJ Shure Automatic Mic Mixer- UPGRADE 2 768.00 1,536.00 These are upgrade prices based on a return of one Mackie 1604 subtracted from the main bid. I , Subtotal 1,536.00 Tax 6.500% 99.84 TOTAL $1,635.84 Accepted By: Date: I ~ I ~ -Where the Future of Digital Video Happens First- All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change. Page 1 \ . \ '__,J '-) @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Approve Pavement Management Transfer DATE: April 16, 2002 INTRODUCTION The transfer requested is to comply with previous City Council direction of designating a one percent tax levy and capturing one percent of new tax capacity growth to transportation infrastructure needs. DISCUSSION In 1997, the Andover City Council approved a plan of designating a one percent tax levy and capturing one percent of new tax capacity growth to transportation infrastructure needs. Since the inception those dollars were part of the General Fund levy, and if the entire levy was not spent in the year levied, those dollars were transferred to a reserve balance. The 2001 budget had a residual balance of $565,233 and those funds were factored into the 2002-2006 Capital Improvement Plan cash flow. The City Council approved as part of the 2002 budget process a Capital Projects Levy that directed the transportation infrastructure computation to the Road & Bridge Fund, eliminating the need for any future requests to transfer residual levy proceeds. The transfer below is the resulting request (The complete analysis is available in the Finance Director's office): From fund: 101 General Fund $565,233 Residual Pavement Mgmt Levy To fund: 402 Road & Bridge Fund $565,233 Residual Pavement Mgmt Levy I\" , \_J \_J Mayor and Council Members April 16, 2002 Page 2 of2 BUDGET IMPACT The transfer will provide for pavement management expenses programmed in the 2002-2006 Capital hnprovement Plan. ACTION REOUESTED The City Council is requested to approve the aforementioned transfer. y submitted, -. , " \ @ ',_/ '_J CITY of ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. D ANDOVER, MINNESOTA 55304 D (763) 755-5100 FAX (763) 755-8923 D WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Captain Dave King - Sheriff/Patrol Division SUBJECT: Receive Anoka County Sherifrs Department Monthly Report DATE: April 16, 2002 INTRODUCTION Captain Dave King from the Anoka County Sheriff s Department will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REOUlRED For Council information. Respectfully submitted, 6J~~' Captain Dave Ki~ Anoka County Sheriffs Department , \ \ '-j '- ) B. CITY OF ANDOVER - MARCH, 2002 Current Mo. Last Month YTD LAST YTD Radio Calls 763 629 2,126 2,252 Incident 681 538 1,866 1,978 Reports Burglaries 6 7 22 14 Thefts 52 40 132 1-9 Crim.Sex 0 0 1 2 Condo Assault 10 1 21 26 Dam to Prop. 19 19 57 37 Harr. Comm. 7 6 17 12 P .D.Accidents 17 20 77 49 P.I. Accidents 6 4 13 17 Fatalities 0 0 0 1 Medicals 42 23 105 97 Domestics 35 26 87 79 Alarm Calls 59 49 160 202 Felony Arrests 8 1 28 22 Gross Mis. 5 5 13 6 Misd. Arrests 38 22 98 50 DUI Arrests 4 4 12 23 Domestic Arr. 8 5 18 11 Warrant Arr. 9 0 26 27 Traffic Arrests 163 199 536 497 u (j Community Service Officer Report C. CITY OF ANDOVER - MARCH, 2002 Current Month Last Month YTD Last YTD Radio Calls 143 126 302 455 Incident Report 86 78 243 232 Accident 7 10 23 24 Assists Medical Assists 1 1 4 2 Aids: Public 68 53 173 208 Aids: Agency 108 85 294 403 Veh. Lock Out 32 33 98 95 Extra Patrol 100 119 345 368 House Checks 0 0 0 17 Bus. Checks 65 34 151 376 Animal CompI. 40 30 112 140 Traffic Assist 5 4 9 23 , \ () @) '-J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki Volk, City Clerk SUBJECT: Continuation of2002 Board of Review Hearing DATE: April 16,2002 INTRODUCTION The annual Board of Review was held on Wednesday, April 10, 2002 and was continued to the April 16th Council meeting. DISCUSSION In order for the County Assessor to research market values, the Board of Review was continued. Council must complete the process by May 1, 2002. ACTION REOUlRED Council is requested to complete the process and adjourn the Board of Review. . Respectfully submitted, iLL. tI~ Vicki Volk City Clerk (j (J @) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Will Neumeister, Community Development Director It/I,,^,-- SUBJECT: Preliminary Plat (02-01) of "Andover Marketplace" to subdivide the Andover Station property at the southeast comer of Thrush Street and Bunker Lake Boulevard for United Properties. DATE: April 16,2002 INTRODUCTION The applicant has requested a subdivision of property that is part of the Andover Station redevelopment project. The two commercial lots comprise approximately 11.5 acres of land area that the Andover Economic Development Authority (EDA) is planning to sell to United Properties for a new grocery store and retail shopping center. Outlot B is to remain under the EDA's ownership until United Properties exercises an option to purchase a portion at the northeast comer of Commercial Boulevard and Quinn Street that is anticipated to be approximately one year from now. DISCUSSION The development agreement establishing the terms of the sale between the EDA and United Properties indicates that an association will be established for the parcels being created. Various elements for which the association will be responsible, including common areas around the pond area and landscaping along the streets that abut the subject property, are covered in the association documents. As a part of this preliminary plat review, stipulations are made regarding the preliminary plat that must be adjusted on the plat drawing before a final plat approval will be brought before the CDunciI. The approval of this preliminary plat also includes a private street (Quinn Street) that will become the responsibility of the developer to construct and maintain. This is also being stipulated in the conditions for the preliminary plat as well as included in the development agreement with the EDA. Access to Quinn Street will be controlled by the City and will be done with a transportation easement. Provisions are being made to require future construction of a sidewalk, curb and gutter and tum lanes along the eastside of Quinn Street. The development agreement indicates that the City will hold a developers escrow for this construction work, and in the event an option to buy a portion of Outlot B is not exercised by United Properties, these elements will be constructed by the City upon development of the option property using this escrow money. (~ ! \ 'J Page 2 Eneineerine Concerns Technical comments were made by the City Engineer regarding the need for various plat notations, easements, trail locations, wetland delineations, 100 year flood elevations, review by Anoka County Highway Department, access control along Bunker Lake Boulevard, etc. These concerns have either been reflected by changes made on the drawing. The City Engineering staff have not found significant changes that must be made therefore they are recommending approval with the conditions that are listed in the resolution. Ordinance 10 Requirements Platting of property in the City of Andover is controlled by Ordinance 10. During the staff review of the preliminary plat, the Ordinance 10 checklist was used to establish that all required elements were shown on the plat. The noteworthy items that were in need of CDmment and/or correction included the following: . Grades on all slope areas (including berms) shall not exceed 4 to 1 on the grading plans. . Grading of the property shall not commence prior to obtaining Coon Creek Watershed District approval of the grading plan as well as approval by the Andover Review Committee of the site plans, grading/drainage/erosion control plan and landscapellighting plan. . No direct access shall be allowed to Bunker Lake Boulevard. . Park dedication fees shall be required to be paid on the land being platted, based on the rate in effect at the time of final plat approval. . Developer shall post a cash escrow for the construction of the sidewalk along the east side of Quinn Street. Specific details regarding these items along with the engineering concerns are included in the resolution as conditions that must be completed and/or adhered to by the developer. PLANNING COMMISSION RECOMMENDATION The Planning Commission unanimously recommended approval. ATTACHMENTS Resolution Location Map Preliminary Plat Drawings Planning Commission Minutes (March 26, 2002) ACTION REOUESTED Recommend approval of the preliminary plat, subject to the conditions of the resolution. Respectfully submitted'dI~ Will Neumeister \ () ,j RESOLUTION Page 3 CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "ANDOVER MARKETPLACE" BY UNITED PROPERTIES LOCATED IN SECTION 34, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED ON EXHIBIT A. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat for two commercial lots, and two Outlots for "Andover Marketplace", subject to the following conditions: 1.0 DRAWINGS 1.01 Per plat drawing dated 3-01-02, revised 4/09/02, and stamped as "Received 4-09-02 by the City of Andover". 2.0 BONDS, ESCROWS AND DIRECT PAYMENTS 2.01 Furnishing of an irrevocable letter of credit shall not be required based on the required improvements stipulated in the development agreement with the Andover EDA, shall be installed by the developer and shall be sufficient surety that the developer shall construct or install the following: a. Installation of grading, gravel, and base for private streets. b. Paving of private streets. c. Installation of concrete curb and gutter and raised medians. d. Construction of hard surface driveways. e. Concrete sidewalks and bituminous trails. , \ cJ ,j RESOLUTION Page 4 f. Construction of street lights. g. Installation of water system to serve Lots I and 2, Block 1. h. Installation of sanitary sewer system to serve Lots 1 and 2, Block I. i. Installation of storm sewer system to serve Lots I and 2, Block I. J. Installation of street and traffic control signs/signals. k. Placement of black dirt and sod in all boulevard areas; said sodding must be completed within thirty days of completion of street improvements. I. Shaping and sodding of drainage ways in accordance with the grading/drainage/erosion control plan approved by the City Engineer. m. Adjustment and repair of new and existing utilities. n. Installation oflandscaping and irrigation on the site and in all boulevards and medians adjacent to the site identified in the agreement with the EDA o. Construction of street modifications on Commercial Boulevard as identified by the City Engineer. These requirements are shall be installed in conformance with City approved plans and specifications at the sole expense of the subdivider in conformance with Ordinance 10 of the Andover City Ordinances. 2.02 A Subdivider's Escrow in the amount of $54,300 to cover installation of sidewalk, additional landscaping and the turn lane along the east side of Quinn Street shall be posted with the City's Finance Director. This escrow shall be equal to 1 'l2 times the estimated cost of the improvements. 2.03 Park dedication fee is subject to recommendation by the Park and Recreation Commission and shall be paid prior to final plat recording. 3.0 REQUIRED DOCUMENTS 3.01 Approval of Title of the property by the City Attorney. 3.02 Review and approval of association and covenant documents for Andover Station by the City Attorney prior to Final Plat approval. 3.03 The developer will be required to petition for public utilities and will be responsible for all utility fees associated with lots created by this plat. 3.04 Signing of the Development Contract establishing performance, and if applicable, requiring that the date of completion of utilities and streets be set at a date not later than the first anticipated date ofissuance of the first Certificate of Occupancy. If such certificate is anticipated to be issued during the winter months, construction must be completed by November 30th. In no event shall the term of contract exceed one year. A construction schedule approved by the City Engineer must be provided prior to recording of the plat. \ ~) , ) RESOLUTION Page 5 3.05 All utility plans, grading/drainage/erosion control plans must be approved by the City Engineer prior to receiving a building permit. 3.06 A computation sheet showing the correct square footage for each lot area must be submitted to the City prior to recording of the final plat. 3.07 The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA or any other agency that may be interested in the site. 3.08 Plat approval is contingent upon a development agreement between the Andover Economic Development Authority and United Properties that is acceptable to the City Attorney. 4.0 GENERAL CONDITIONS 4.01 A certificate signed by a licensed engineer must be provided that states that all final lot and building grades are in conformance to grading/drainage/erosion control plan approved by the City Engineer prior to the issuance of the Certificate of Occupancy. If improvements listed in item 2.01 of this resolution are not completed prior to issuance of the Certificate of Occupancy, an escrow shall be required to be posted by the Developer to cover 1 Yz times the estimated costs of completion of those items. 4.02 At the time of final plat, a table showing lot areas for each lot must be provided to the City. 4.03 The lowest floor of property adjacent to flood prone areas shall be at least one foot above the designed or designated 100 year flood elevation or three feet above the highest anticipated watertable elevation. 4.04 No burying of construction debris shall be permitted on the site. 4.05 During construction, streets must be passable, at all times, free of debris, materials, soils, snow, and other obstructions. 4.06 All building setbacks shall be as shown on the preliminary plat drawings. 4.07 Landscaped medians/islands shall be required to be installed on all streets as shown on the plans and approved by the Director of Community Development. 4.08 Street lighting will be required to conform to those shown on the plans and that conform to the City standards for roadway lighting in the Andover Station redevelopment area. 4.09 The lighting fixtures must be installed by the developer and considered operational prior to any occupancy permits being issued for any of the structures in the development. \ ~) "'- -) RESOLUTION Page 6 4.10 The trail on the north side of Commercial Boulevard and the east side of Thrush Street will be installed and paid for by the developer. 4.11 All storm sewer and drainage areas are considered private and will be maintained by the property owners association at their expense. 4.12 Grades on all slope areas (including berms) shall not exceed 4 to I on the grading plans. 4.13 No direct driveway access except for Quinn Street shall be allowed to Bunker Lake Boulevard. 4.14 The developer shall be required to provide sewer and water services and cross access agreement to Lot 2 due to the fact that it is a land locked parcel without direct access to Bunker Lake Boulevard and would not be considered a buildable parcel without adequate public utilities to service it. 4.15 All applicable City ordinances, not specifically listed herein, shall become conditions of the plat approval. 4.16 If the petitioner needs additional time to satisfy the requirements listed in this Preliminary Plat in order to get it released for recording, then a one year time extension must be requested. Time extension requests are subject to the conditions found in Ordinance 10. 4.17 The failure on the part of the petitioner to submit a final plat per Ordinance 10 within one year from the date of this approval shall deem the preliminary approval to be null and void. Adopted by the City Council of the City of Andover this 16th day of April, 2002. CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R. Gamache, Mayor 1 (-) <J Regular Andover Planning and Zoning Commission Meeting Minutes - March 26, 2002 Page 5 enough to create two conforming lots and that the original lot size was approved with the plat 18 years ago. Chair Squires asked if a twinhome is typically in a R4 zone. Mr. Bednarz stated that it is not typically permitted in a R4 zone, however it was approved at the same time the plat was originally approved. Commissioner Greenwald noted if there was a time limitation to catch these types of issues, and asked if once a plat is approved is it a lifetime approval, or could it be revisited. Mr. Bednarz stated that once a plat is recorded to have a twinhome there, it is forever unless the plat is amended. He noted that when the building permit comes to Staff they review it for compliance with setbacks. Chair Squire stated that in over the ten years he has been on the commission this is the first time he has seen this issue. Mr. Neumeister stated that there may have been a provision in the past that allowed twinhomes on this plat, and to deny this now would be taking away a property right. Motion by Hedin, seconded by Gamache, to recommend to the City Council approval of Resolution No. 02-03 approving the lot split request for Jay Johnson and Joe Harnm to subdivide a urban residential lot into two urban residential lots with variances to the minimum lot size requirements of the single family urban residential (R-4) zoning district for property located at 3560 1420d Lane NW. Motion carried on a 7-ayes, O-nays, 0- absent vote. Mr. Bednarz stated that this item would be before the Council at the April 2, 2002 City Council meeting. ~ PUBLIC HEARING: PRELIMINARY PLAT (02-01) TO CREATE THREE ~ COMMERCIAL LOTS AND ONE OUTLOT FROM A PORTION OF THE ANDOVER STATION PROPERTY LOCATED SOUTHEAST OF BUNKER LAKE BOULEVARD AND THRUSH STREET NW FOR UNITED PROPERTIES. Mr. Neumeister explained that the applicant is seeking approval of a preliminary plat to create three commercial lots and one outlot from a portion ofthe Andover Station property located southeast of Bunker Lake Boulevard and Thrush Street NW for United Properties. The three commercial lots comprise approximately 20 acres of land area that the Andover Economic Development Authority (EDA) is planning to sell to United Properties for a new grocery store and retail shopping center. The Outlot is to remain under the EDA's ownership until United Properties exercises an option that is anticipated to be approximately one year from now. Mr. Neumeister advised that the development agreement establishing the terms of the sale between the EDA and United Properties indicate that an association would be -7- -~ , \ \ ) ,_ J Regular Andover Planning and Zoning Commission Meeting -j Minutes - March 26, 2002 Page 6 established for the parcels being created. Various elements, for which the association would be responsible, including common areas around the pond area and landscaping along the streets that abut the subject property, are covered in the association documents. As a part of this preliminary plat review, stipulations would be made regarding the preliminary plat that must be adjusted on the plat drawing before a final plat approval would be brought before the Council. Mr. Neumeister noted the approval of this preliminary plat also includes a private street (Quinn Street) that would become the responsibility of the developer to construct and maintain. This is also being stipulated in the conditions for the preliminary plat as well as included in the development agreement with the EDA. Access to Quinn Street will be controlled by the City and would be done with a transportation easement. Provisions are being made to require future construction of a sidewalk along the eastside of Quinn Street. The development agreement indicates that the City would hold a developers escrow for this construction, and in the event an option to buy Lot 3 is not exercised by United Properties, the sidewalk would be constructed by the City upon development of the option property using United Properties escrow. Mr. Neumeister reviewed the engineering issues as contained in the staff report. He noted the City Engineering staff have not found significant changes that must be made therefore they are recommending approval with the conditions that are listed in the "draft" resolution. Mr. Neumeister then presented Ordinance 10 requirements for platting property in Andover and stated staff recommends approval of the preliminary plat, subject to the conditions of the draft resolution. Commissioner Greenwald asked in regard to 4.7 if the developer has applied for all the other permits necessary. Mr. Neumeister stated this is a contingency issue, which is standard procedure. Commissioner Hedin asked if Lot A were not to be bought, would Quinn Street then not be built. Mr. Neumeister indicated that they are responsible for building Quinn Street even if Lot A is not purchased, and noted that Quinn Street will be a private street. Commissioner Daninger commented on the building placement and asked why it would not be closer to the street. Mr. Neumeister stated that it is typical for a shopping center to be developed toward the back of a lot in order for the parking to be in front and the loading dock to be to the rear. Motion by Falk, seconded by Daninger, to open the public hearing at 8:05 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Barb Rayban, 13753 Partridge Street, stated her concerns regarding the shopping center. She asked if streetlights would be put in and if the Bunker access was going to remain. -8'- f \ ,. ) ',j \,.' Regular Andover Planning and Zoning Commission Meeting . Minutes - March 26, 2002 Page 7 Ms. Rayban also asked what type of businesses would be in the shopping center. Mr. Neumeister stated that streetlights would be put in and that they would have a downward cast light. He stated that the Bunker access would remain, and noted that the developer in the following presentation would present the types of businesses they are going to lease space to. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 8:09 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Commissioner Greenwald asked if Quinn Street would become a public street. Mr. Neumeister noted that this could possibly happen, however it would have to be brought back to Council as a separate issue from the developer after they close on the property. Motion by Daninger, seconded by Greenwald, to recommend to the City Council approval of Resolution No. 02-01, approving the preliminary plat of "Andover Marketplace" by United Properties located in Section 34, Township 32, Range 24, Anoka County, Minnesota, legally described on Exhibit A, subject to the conditions of the draft resolution, with changes presented by Staff to items g, h, and i on page 3. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Neumeister stated that this item would be before the Council at the April 16, 2002 City Council meeting. - - -<t- - , \ i \ - ., J United Properties \- ) --' Preliminary Plat Lot 1, Block 3 Andover Station ~ rG] ~ ,i~ -- City of Coon Rapids , Project Location Map w~, , City of Andover Planning Department =-/rJ - ~4/11/2002_ 16: 03_ FAX 9529331150 Rue KUUSISTO LTD 0 ~OO4 lU p . o ~;';; .1 ~ ., " . ~ e,' '00, ~ I 11: n:: ~ ~ \~. 0 rt: ,l:l !lJ .. :a: :s ,\! " 0 ll": 11. 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WWW.C1.ANDOVER.MN.US TO: Mayor and Council members CC: John Erar, City Administratof' FROM: Will Neumeister, Community Development Director itJL SUBJECT: Final Plat (02-01) of "Andover Marketplace" to subdivide the Andover Station property at the southeast comer of Thrush Street and Bunker Lake Boulevard for United Properties. DATE: April 16, 2002 INTRODUCTION The City Council is asked to approve the final plat ofthe project to be known as "Andover Marketplace" . DISCUSSION The final plat is found to be in compliance with the preliminary plat and applicable ordinances. ACTION REQUIRED Adopt the attached resolution approving the final plat with conditions. A IT ACHMENTS Final Plat (full size plan in packet) Respectfully submitted, Will Neumeister d/IA- , \ 0 ,-j RESOLUTION Page 2 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO MOTION by Councilmember seconded by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL PLAT OF "ANDOVER MARKETPLACE" BEING DEVELOPED BY UNITED PROPERTIES, INC. LOCATED AT THE SOUTHEAST CORNER OF BUNKER LAKE BOULEVARD AND THRUSH STREET IN SECTION 34, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS FOLLOWS: Lot 1, Block 3, Andover Station, Anoka County, Minnesota. WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Andover Marketplace"; and WHEREAS, the Developer has presented the final plat of "Andover Marketplace"; and WHEREAS; the City Engineer has reviewed such final plat for conformance with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of "Andover Marketplace" contingent upon of the following: 1. All conditions indicated in the preliminary plat resolution. 2. The City Attorney presenting a favorable opinion. 3. Security to cover legal and engineering costs as determined by the City Engineer. 4. The developer escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site grading is completed, a letter from the developer's engineer that lots are graded according to the approved grading plan. 5. The final plat shall not be signed by the Mayor and Clerk until there is an executed Development Contract, escrow paid (15% of the total costs for the improvements for the property and a contract for the improvements awarded. 6. Receipt of all necessary drainage and utility easements outside the plat if necessary. 7. Subject to trail easements being dedicated along with the final plat recording. 8. Subject to final review of City Staff for compliance with City ordinances, policies, guidelines and conditions of preliminary and final plat approval. 9. Developer is responsible for obtaining all permits from U.S. Army Corps of Engineers, DNR, LGU, Coon Creek Watershed District, MPCA and any other agency that may be interested in the site. 10. Park dedication as recommended by the Park and Recreation Commission and approved by the City Council. Adopted by the City Council of the City of Andover this _ day of ,2002. CITY OF ANDOVER ATTEST: 04/11/2002 16:02 FAX 9529331153 RLK laJUSISTO LTD U ~002 0 - ~j g '" ~ i ... t ~ 0 : ~ : ~ o"O} - !ii ,;:;-;~ ! -;61 ! w 8 : . :i:Jl' ~~ 0"'. ~ SOl,,!:::> ~ OJ ""o~'; !'~1 ':1:-1 ~!!... va ~ il:c :a~ :'l: ~ fO!h J ;all..ac l~ ",0.0 ih~ ~ i 8~~,s1 ~! ;i:~ ~~~n " ~ g ..... I ~ ..~atoq.l:ll I -:S"'ll 1J~~il ~. i~s~ . - :ij " { '. .. ~ 8J:'~A . 3. s.!:! ~: ~ ;!~S :i~ ~ H u1l' ~ . ~l Ei[v i I =.... ""~:C I :; ]~~2~ .~ 11~. . ~I j- < '.G!~ ;s &:i :-2u,s. ~ J ..::;vo~ . v " .' .! s~ ... >--E; tI, E .' .w !" n~ " l~~~ ~ ~. 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I' I '[14" , I ~. q I i I'(~~ ""''''::Jo.:;.;"o~'' jlr I I f: "..\.~ l'~,.~':':'~u~' <5 I Ii I %~ ~-,,,,,,,,,. di I Ii I .2, . 9529331153 PAGE. 03 APR 11 2002 16:13 , \ ,-) @ '- .J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ ~ Dave Almgren, Building Offi ial FROM: Will Neumeister, Director of Community Development t~ SUBJECT: Amend Ordinance No. 260-Adjust Rental Inspection License Fees DATE: April 16, 2002 INTRODUCTION Staff has recently discussed adjustments to the rental inspection license fees (contained in Ordinance No. 260). This report contains background information, and analysis on why the fees need to be adjusted for buildings that have fire suppression systems. DISCUSSION The building staff collected data from five other cities regarding the fees that they charge for rental licenses, and is provided below. Also, mernbers ofthe Building, Fire and Community Development Departments discussed what the proper level of fees for a rental inspection should be (based on the amount and type of inspection work to be done). The fee ordinance will need some slight modification to allow a fee to be charged that is based on the level of inspections and number of units that are actually being inspected in these buildings every two years. Rental license fees currently charged in other cities: City Flat Fee + Per Unit Fee Notable Differences Blaine $20 per building + $3 per unit per year. Coon Rapids $5 per unit per year once every They have just begun charging 4 years. this fee. Oakdale $50 per building for 5 units or more + $5 per unit per year. $50 per unit for buildings that have 4 or fewer units. W oodburv $12 per unit per year. Bloomington $68 per building + $8.25 per unit per year. ~J (J Page 2 As you can see, the cities staff has surveyed are all across the board on this issue. The staff analysis included a dry run inspection of one unit in the Farmstead and discussion with the fire and building staff as to who does what type of inspection to avoid overlaps. Based on the trial inspection, staff estimates that City Building Inspections staff need approximately thirty minutes, per unit, to inspect 33% of the units in buildings (with fire suppression) everv two years. The Fire Department estimated that they would need twenty-four hours every two years for buildings the size of the Farmstead (134 units). Based on the estimates of the time spent to do these inspections, the table below calculates what the estimated costs (in staff time spent and hourly charges) would amount to every two years. Buildings With Fire Suppression Systems Fire Building 24 hrs. 134 units x $25 per hour x33% $600 45 units inspected every two years x 2 (rate recovery factor) $1,200 (for a two year period) (30 minutes inspection per unit)= 1,350 minutes (22.5 hours) x $25 per hour $562.50 x 2 (rate recovery factor) $1,125/2 yrs. Total for both fire and building amounts to $2,325 for a two year period. This equates to $52 per unit for the 45 units that would be actually be inspected. In determining the fees to charge for the various types of units, it was determined that there should be a distinction between residential rental buildings (i.e. those that have fire suppression systems and those that do not). It is recommended that there be an inspection every two years of all units that do not have fire suppression and inspection of 33% of the units in buildings that have suppression systems every two years. The fee for units in buildings that do not have a fire suppression system would stay at $75 per unit every two years. It was recommended that the amount of the fee for units in buildings that have fire suppression would be based on the actual number of units inspected in a given two year period. Building Inspection staff estimated that for the buildings that do not have a fire suppression system the time spent in doing inspections is likely to be greater (per unit). Estimates for the time spent inspecting the smaller buildings are based on an average of 1 ~ hours per unit. The time spent in inspecting and record keeping is proportionately greater for the smaller buildings, consequently, the fees are greater. This is due to the fact that these units are typically in older buildings with greater likelihood of code related violations that need correction and ultimately follow-up. The following table shows what is estimated: " \ U i.,J Page 3 Buildings Without Fire Suppression Systems Units Expected hours of inspection and rate per building (using $75 per unit as the rate) 2 3 hours -- $150 for two units 3 4 Y, hours - $225 for three units 4 6 hours -- $300 for four units It was felt that the rates per unit covered the hourly charge rate (with a recovery factor of two) would cover the costs of the inspections. Buildings without fire suppression systems are not required to be inspected by the Fire Department. Summary Based on the staff analysis and discussions, the table below shows the recommended changes to Ordinance No. 260 (underlined is proposed language to be added): Units in Building Fees to be Charged Structures without fire suooression svstems $75 per unit insoected every two years. Structures with fire suppression svstems $52 per unit inspected every two vears. this includes common areas in the buildinl!. Note: If you were to apply these rates to Grey Oaks or any other rental building in the future, the amount of fees charged for the work to be done would be equivalent to cost of the actual inspections performed every two years. ATTACHMENTS Proposed amendment to Ordinance No. 260 Language ACTION REQUESTED The City Council is requested to amend Ordinance 260, allowing adjustment to the rental license fee Ordinance for buildings with fire suppression systems. Respectfully submitted, Will Neumeister \ / '\ ~-) \_~ (Excerpt from Ordinance No. 260) Page 4 Heating Installations (furnace): $35.00 On-Site Septic System Installation: $40.00 regular; $80 mound Plan Check for Trees: $65.00 Plan Check Fees: Residential 65% of permit fee Commercial Based on Contract Bid . PlumbinQ: (Der oDeninl!) $8.00 Minimum fee $40.00 Re-roofinQ Permit: $40.00 Rental Housing License (see ord.): ~ Structures without fire suppression systems $75.00 per unit inspected every two years (except owner occupied) Bldg code & fire code inspections. Structures with fire suppression systems $52.00 per unit inspected every two years (except owner occupied) Bldq code & fire code inspections. This includes common areas in the buildinq. Re-inspection Fee per Call (2nd) $47.00 Septic System Pumping: $5.00 SidinQ Permit: $40.00 Street Opening Permit: $250.00 Permit & Engineering Inspection Well & Seotic Verification Processing: $5.00 , \ (J @) \j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Council members CC: John Erar, City Administrator1!& L Will Neumeister, Community Development Director-UA FROM: Courtney Bednarz, City PlannlJ: SUBJECT: Consider Request to Lease City Property Located at 15961 Makah Street NW - Planning DATE: April 16, 2002 INTRODUCTION The Council is asked to consider a request from Mark and Patricia Monroe to lease city property located at 4517 lS9th Avenue NW. This was property that Council previously discussed (January 2,2002) and decided to retain ownership. DISCUSSION The Monroe family owns the property immediately west of the city property (indicated on attached location map). They are concerned that the natural character of the property may change and are interested in leasing the property to maintain the current natural landscape. They are also interested in obtaining the first right of refusal should the City ever decide to sell the property. Staff discussed the proposal with the Monroe family and two other concerns were mentioned. The first is the general condition of the area and the propensity for dumping or blowing trash to accumulate. The second are snowmobile enthusiasts that use the property during the winter months. The Monroe family would post a no trespassing sign. The Monroe family has not indicated a monetary figure. These details would be worked out with a contract ifthe Council chooses to consider the proposal further. ACTION REOUIRED The Council is asked to consider leasing the subject property and/or giving the first right of refusal to Mark and Patricia Monroe. Please direct staff on the Council's level of interest in the proposal. Attacltments Location Map Resident's Letter January 2, 2002 Council Minutes ~I1Y rubm;tt d, o:rtne;/Bednarz Cc: Mark and Patricia Monroe 15961 Makah Street NW Prop'" <:;al by Mark and PatriciC-.. )lonroe Coh-Gerning City Property Located at 4517 159th Avenue NW <( 4681 4643 4613 J: 16191 l- I'-- 16150 16121 4644 4614 16107 4681 4643 4615 16090 16087 16094 16080 16037 16030 16037 16038 16030 16055 16015 16014 15959 15958 I- 15959 16005 CIJ <l: 0 llJ 15935 15934 is 15935 4517 4643 4613 W 4657 ~ 159TH AVE I l- I'- 15869 4624 4401 157 15706 4345 157TH AVE 15640 15643 15658 N Project Location Map w-<:r' s City of Andover Planning Department r ) , " '-.J '-/ March 17,2002 RECEIVED Mr. Courtney Bednarz MAR 1 9 2002 City Planner City of Andover CITY OF ANDOVER 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Bednarz: About a month ago, we had a conversation about the property owned by the city of Andover that shares a common boarder with the property that I, along with my wife, own and reside at in Andover. Qur address is 15961 Makah St NW, and the property in mention is just south of our address and boarded by 1 59th Ave. NW on its south (map attached). In the conversation, that we had you informed me that the said property was not for sale. At this time, I had made the comment that we would be interested in leasing it from the city, with the right of the first refusal ifit did come up for sale. Qur only intention is to keep the property as natural as possible. In doing so we would plant some trees, shrubs, and or prairie grasses to keep as much of the native wildlife around as possible. Another intention is to keep out any unwanted development that most certainly would distract from the rural setting that so many of us have come to love and appreciate. We are very sincere in our proposal, and we are looking forward to hearing from you in the very near future. Sincerely Yours, fYt~ Mark W. Monroe Patricia L. Monroe 15961 Makah St. NW Andover, MN 55304 763-421-8954 . ~~) () Regular Andover City Council Meeting Minutes - January 2, 2002 Page 8 Councilmember Jacobson stated he reviewed the incident reports and noted a few things. The CSO's report stated that Mr. Lenz did not see the attack, but believed it was the two dogs. Also, one report stated the CSO spoke to the dog's owner but the other report stated that no one was home and the dogs were still running free. His concern is that there was no indication that the two dogs did the attack. Councilmember Orttel stated that even if they threw out the one report, there are still other reports that show the animals are vicious. Mr. Hawkins stated the report showed that the CSO pulled out his chemical agent and ordered the dogs back. That would indicate the dogs were a threat. Councilmember Orttel stated that there is additional evidence that the dog will not change and should be removed from the City. Councilmember Jacobson recommended that a time limit be put on the resolution. He suggested that the resolution should-state "seven days from the receipt of the resolution". He also stated that the resolution has an incorrect date, it reads Decernber 18, 2001 but should read Januarv 2. 2002. Councilmember Orttel stated that the date of the attack is also incorrect and should be changed from December M, 2001 to the lith. Mayor Gamache suggested that the sentence in the second to last paragraph be reworded from "BE IT FURTHER RESOLVED that the owner of said dog shall provide proofto the City the dog has either been destroyed removed from the City permanently or destroved. Mary Olsen, resident, had a concern that if the animal was removed from the City and put into another city, the animal could attack another animal or even a child. She stated that she would like to see the dog put to sleep instead of hurting someone. Mr. Hawkins stated that according to the State Statute, they have to give the property owner a choice to either remove the dog from the City or have it destroyed. Ms. Olsen asked Mr. Hawkins to further review the Statute because in other cases, dogs have been destroyed after attacking other people. Mr. Hawkins stated that he would look further into the Statute. Motion by Orttel, Seconded by Knight, to approve Item No. 21 (See Resolution R04-02 Declare Nuisance Dog), as amended with the insertion of "the dog must be removed or destroyed within seven days from the date of notice" and other changes noted above. Motion carried unanimously. * RESIDENT REQUEST TO PURCHASE CITY PROPERTYI4517 _159TH A VENUE NW City Planner, Courtney Bednarz noted an Andover resident had inquired about the potential to purchase all or pari of City owned property at 4517 159th Avenue NW. Council is requested to determine if the property should be sold and authorize staff to proceed with the lot split process if appropriate. - "\ l) \_~ Regular Andover City Council Meeting Minutes - January 2, 2002 Page 9 Councilmember Orttel stated the property was purchased for the fire department and it was never used for this purpose. Councilmember Jacobson asked if the party was interested in two lots or one lot and was there a monetary value attached. Mr. Bednarz stated that the interested party would like the entire property but there was no monetary value given. Councilmember Jacobson asked ifthe property would be worth more in two pieces or one piece, if they were to sell it. Councilmember Orttel stated that an appraisal would have to be made on the property to determine if it would be worth more as one lot or two lots. Mr. Bednarz stated that the County would appraise the property and set a value to it, and then the City would have to pay the County that value out of the sale price because the property was acquired through tax forfeiture. Mr. Hawkins explained that when the City acquires property for public purposes through tax forfeiture they get it for free, but if they purchase the property for private purposes, then the County establishes the price and the City would pay the County's price. If the City takes it for public purposes and then later wants it for private purposes and sells it, it has to be re-conveyed back to the State. They will then issue the deed that will allow the property to be used for private purposes but the City must pay the appraised value of the land. Councilmember Jacobson stated that the net gain would not be much. Mr. Dickinson stated that the only benefit would be the future enhanced tax benefit ofthe property. - Councilmember Knight stated that Councilmember Trude had a good idea, if they ever need a site for storage or any public works use, it would be a good site. Councilmember Orttel stated that he did not think the homeowners around the site would like the idea, but he is willing to hold onto the property. Councilmember Jacobson staled that there is a pipeline easement on the property and that would bring down the value ofthe property. He agreed the City should keep the property. Councilmember Orttel concurred. Following discussion, Council consensus was to retain ownership. DISCUSS SCHOOL BOARD ISSUES Mr. Erickson displayed a map of the City that depicted the speed limits. Council discussed the different intersections and routes the school children would be taking. Mayor Gamache questioned what the process is to get crosswalks in certain areas where the City's trails cross roads. Mr. Erickson stated that most ofthe roads are County roads and they would have to work with the County. If the School District passed the scenario and there are some roads that need to be crossed, the City would have to work closely with the Anoka County Highway Department in defining safe crossing areas. - (J u @) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Request from Mr. La'Mont Knazze III to Address the Council./Drainage Easement (Supplemental) - Engineering DATE: April 16, 2002 INTRODUCTION Mr. La'Mont Knazze III has requested a discussion with the City Council. The information regarding this item is being prepared. The staff report will be provided to the City Council prior to the meeting. Respectfully submitted, ~f!~ cc: Mr. La'Mont Knazze III, For Adverse Possession, Inc., 716 Hwy. 10 NE, PMB 127, Blaine, MN 55434 / ~ ,/ Page I of2 (-) -,' \ '-J Courtney Bednarz From: DJRSettles@aol.com Sent: Thursday, April 04, 2002 1:40 AM To: John Erar; Building Counter; Will Neumeister; Barb Wells; James Dickinson; Mike Gamache; Ken Orttel; Mike Knight; Don Jacobson Subject: Drainage Easement La'Mont Knazze III For Adverse Possession, Inc. 716 Highway 10 NE, PMB 127 Blaine, MN 55434 Tel. (763) 286-5515 Msg. (952) 512-1378 Msg. (952) 797-0462 April 4, 2002 Attn: Courtney Bednarz City of Andover 1685 Crosstown Boulevard NW -- Andover MN 55304 VIA FACSIMILE and Email Re: Place on Next Andover City Council Agenda Drainage Easement Nordeen Addn. To Andover 434 155th Avenue NW Dear Courtney: - When you and Dave Ahlmgren met with our Attorney, Paul Kieffer, and myself early last year, Dave highlighted the fact that the City lacks a drainage easement on our property. You also indicated that you would legally obtain the easement from us. Rather, Mr. Kieffer has contacted you repeatedly on the subject, though, to our knowledge, you've made no steps to facilitate this. We have allowed you to continue occupying our property up to now with your drainage ditch and manhole. Please accept this notice that you may continue using the property temporarily as we work through this issue. However, we would like to have you purchase a drainage easement from us, restricted to a 5' easement along the eastern property line, whereas a larger easement would impact the footprint of the home, which has been planned for the site per the survey we submitted which you previously reviewed. Additionally, contrary to Dave's suggestion that we convey the property to the City free of charge, we expect to be fairly compensated for the easement. The city installed its facility without obtaining an easement and has had free use of our property. As I indicated above, we're willing to allow you to continue using the property free of charge for the time being but request that you immediately define the easement area, and obtain an easement from us after providing us with just compensation. My understanding is that "just compensation," is a term used as a constitutional guarantee 4/1 0/2002 . . - ,- \ lJ Page 2 of2 <J that private property may not be taken for public use without first compensating property owners as ourselves, requiring that the market value of the property be determined and compensation made accordingly. To date the city has occupied our property in the absence of the same. This may represent an inverse condemnation action. We're willing and able to continue cooperating with the city so that you may continue using the property. But as you facilitate the easement the monetary component is essential. We're in the process of closing the western most lot, which has been sold as raw land at $65,000.00. The remaining eastern lot is at a slightly higher grade and more heavily wooded, and thus a scenic lot and is valued somewhere in excess of $65,000.00. Please accept this formal request that you place this issue on your next scheduled City Council Agenda. Note, too that, shortly we'll submit the stamped deed to complete the lot split as we discussed last year to facilitate our closing. Please process the split immediately upon receipt thereof. Sincerely, La'Mont Knazze III La'Mont Knazze III Cc: Paul Kieffer 3080 Central Avenue NE, Ste. 600 Columbia Heights, MN 55421 Phone: (763) 531-9868 Fax: (763) 531-9980 4il 0/2002 . ~~J :' ) @ '--, CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator? FROM: Scott Erickson, City Engi~eer SUBJECT: Appoint TAC Members/OI-18ffransportation Plan - Engineering DATE: April 16, 2002 INTRODUCTION The City Council is requested to appoint a Transportation Advisory Committee (T AC) to assist in the development of the City Transportation Plan. DISCUSSION The City Council previously authorized the preparation and development of a Transportation Plan for the City of Andover. City staff has begun meeting with the City's Consulting Engineers from Bonestroo, Rosene, Anderlik & Associates (BRA) to begin the development of the Transportation Plan. A key component in the preparation of the transportation plan will be the appointment of a Technical Advisory Committee (T AC) to provide technical input throughout the plan development process. The T AC will be a technical committee which will assist in identifying and recommending transportation related issues and improvements. The committee will be a diverse technical group, which will meet monthly or bi-monthly to assist in the plan development. It is recommended the Transportation Technical Advisory Committee be appointed as follows: I. Scott Erickson, City Engineer (with Todd Haas as Alternate) 2. John Erar, City Administrator 3. Will Neumeister, City Community Development Director 4. Frank Stone, City Public Works Superintendent (with Irwin Russell as Alternate) 5. Kate Gerwood, Anoka County Transportation Specialist 6. Chuck Holden, Anoka Hennepin School District (or designee) 7. Mike Quigley, Business Representative/Andover Resident 8. Tim Kirchoff, Planning CommissionlAnoka County Traveler/Andover Resident 9. Dave King, Anoka County Sheriffs Department (Dave Jenkins as alternate) 10. Dan Winkel, Andover Fire Department Representative (or designee) II. ? , City Council Member(s) 12. BRA Representative (Shelly Johnson, Kevin Hoglund & Stuart Krahn) ACTION REOUIRED The City Council is requested to identify and appoint the Technical Advisory Committee (TAC) to assist with the development of the City Transportation Plan. Respectfully ~bmitted, ~~~ cc: Shellv Johnson. BRA. 2335 W. Trunk HiQhwav 36. St. Paul. MN 55113 -- :J \ @ , .1 --' CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Schedule Special City Council Workshop/OI-18ffransportation Plan- Engineering DATE: April 16, 2002 INTRODUCTION The City Council is requested to schedule a Council Workshop to discuss the development of a Community Transportation Plan. DISCUSSION The City Council has retained the consulting services of Bonestroo, Rosene, Anderlik & Associates (BRA) to prepare a transportation plan for the City. The development of the transportation plan will be multifaceted and will include the review of a wide range of transportation related issues. As the final report and recommendations of the transportation plan will only be as valuable as the data put into it, the input and in-sights of the City Council will be a key element in its successful development. A copy of the project schedule is attached and indicates that a Council Workshop is anticipated towards the middle to the end of May. A workshop is requested during the week of May 20, 2002. ACTION REOUIRED The City Council is requested to schedule a workshop during the week of May 20, 2002 to discuss the development of the City Transportation Plan. Respectfully submitted, "7 c;p1#LL Scott Erickson cc: Shelly Johnson, BRA, 2335 W. Trunk Highway 36, St. Paul, MN 55113 ') '.. ) - -' C\J o o m ~ - ~ I _ \S ~ -I ~=-J:- f--" ._.; _~.~ ~__ -- !~~j_ _- L~_ co i ! 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for April 16, 2002 Council Meeting DATE: April 16, 2002 The Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Information under Discussion Items - Item 35. Request from Mr. La'Mont Knazze III to address the Council/Drainage Easement (Supplemental) - Engineering Table Item 11. Approve Change Order # 1 (Compensating)/OO-16/Grey Oaks (Phase II) - Engineering At the request of Jerry Windschitl, Council is asked that this item be tabled. Respectfully subrnitted, J F. Erar ity Administrator FROM : PHONE NO. : Apr. 13 2002 02:30AM Pi , . 4 . DATE4/IZ./lE... NAME, ~)h~&(}{ , TO: FAX NUMBER: . 5'~~~ FROM, ~~~~MBER(YlaU~~ G(~ O~ NUMBER OF PAGES: ;) '. (INCLUDING COVER SHEET) SU~ECTI NOTES: ~e9()..QJ} ~fW. It/em qj. ( I ) -(~ (\f).ts e .- APR 12 2002 14:36 PAGE.01 FROM : PHONE NO. : Apr. .' J . April 12, 2002 . John Erar By Fax and Hand Delivery City Administrator City of Andover RE: Grey Oaks Change Order #1 Dear Mr. Erar We Request that Item Number 11, Approve Change Order #1 (Compensating)/00-16/Grey Oaks (phase II)- Engineering, be Tabled. This is for the City Council Meeting on Tuesday April 16, 2002. Please move this agenda item to the next city council meeting. At this time we have not had a chance to fully review this item. . Sincerely, .. Jerry Windschitl President Grey Oaks, Inc. APR 12 2002 14:37 PAGE. 02 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARDN.W. o ANDOVER, MINNESOTA 55304 0(763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: 35. Request from Mr. La'Mont Knazze III to Address the CounciIlDrainage Easement (Supplemental) - Engineering DATE: April 16, 2002 INTRODUCTION City staff has received a request from Mr. La'Mont Knazze III to be placed on the April 16, 2001, City Council Agenda. Mr. Knazze has indicated that he would like to address the City Council regarding a drainage ditch along his property. DISCUSSION Mr. La'Mont Knazze III is the owner of Lots 8 and 9, Block 5 of Nordeens Addition and has requested to be placed on the City Council's agenda (See attached memo dated April 4, 2002.) The Nordeens Addition lots were permitted and platted in 1963. The two lots owned by Mr. Knazze remain undeveloped at this time. Mr. Knazze's request is for the City to purchase a drainage easement over a storm water ditch which is located along the east property line of Lot 8, Block 9. This ditch collects the storm water drainage for the southwest area of the plat and then discharges to a larger ditch system, which is located just south Mr. Knazze's lot(s). The neighborhood streets were originally designed as a rural section (w/ditches) and gravel roads. The streets were paved and bituminous curbing added in 1983. This issue was discussed with the City Attorney and although a platted easement does not exist over the storm water ditch, located along the east property line of Lot 8, there are both prescriptive and drainage rights which provide and allow for the drainage system to operate as it has for many years. The purchase of a drainage easement along the east side of Lot 8, Block 5 of Nordeens Addition is not required for the continued operation and maintenance of the storm water system for this neighborhood. This issue and recommendation has been discussed with Mr. Knazze. ACTION REOUIRED This information is provided as background to Mr. Knazze's request to address the City Council. Scott Erickson cc: Mr. La' Mont Knazze III, For Adverse Possession, Inc., 716 Hwy. 10 NE, PMB 127, Blaine, MN 'i'i414 ~ ........... . .._--_.-_...,_.,'~ . --- " - ) lj :' ."...-") I ~ -; \..............-............;.-,/ , -a l. -......-.. , @ .~ . . .' i r' 0-" .: I . .' . , ->l : , ! "r-i : -\ t + ~ . , .. ~--I .....-...- ::'::- ..--- .....,. ~~ ". ,.,..., -.j . .. .~ l @ " ~ .J j . .. h J ; I I =-t _..L.- -"<<s'.To' I a , ! -<: @ +':,~' : ~ ::\": April 4, 2002 Attn: Courtney Bednarz City of Andover 1685 Crosstown Boulevard NW Andover MN 55304 VIA FACSIMILE and Email Re: Place on Next Andover City Council Agenda Drainage Easement Nordeen Addn. To Andover 434 155th Avenue NW Dear Courtney: When you and Dave Ahlmgren met with our Attorney, Paul Kieffer, and myself early last year, Dave highlighted the fact that the City lacks a drainage easement on our property. You also indicated that you would legally obtain the easement from us. Rather, Mr. Kieffer has contacted you repeatedly on the subject, though, to our knowledge, you've made no steps to facilitate this. We have allowed you to continue occupying our property up to now with your drainage ditch and manhole. Please accept this notice that you may continue using the property temporarily as we work through this issue. However, we would like to have you purchase a drainage easement from us, restricted to a 5' easement along the eastern property line, whereas a larger easement would impact the footprint of the home, which has been planned for the site per the survey we submitted which you previously reviewed. Additionally, contrary to Dave's suggestion that we convey the property to the City free of charge, we expect to be fairly compensated for the easement. The city installed its facility without obtaining an easement and has had free use of our property. As I indicated above, we're willing to allow you to continue using the property free of charge for the time being but request that you immediately define the easement area, and obtain an easement from us after providing us with just compensation. My understanding is that "just compensation," is a term used as a constitutional guarantee that private property may not be taken for public use without first compensating property owners as ourselves, requiring that the market value of the property be determined and compensation made accordingly. To date the city has occupied our property in the absence of the same. This may represent an inverse condemnation action. We're willing and able to continue cooperating with the city so that you may continue using the property. But as you facilitate the easement the monetary component is essential. We're in the process of closing the western most lot, which has been sold as raw land at $65,000.00. The remaining eastern lot is at a slightly higher grade and more heavily wooded, and thus a scenic lot and is valued somewhere in excess of $65,000.00. Please accept this formal request that you place this issue on your next scheduled City Council Agenda. Note, too that, shortly we'll submit the stamped deed to complete the lot split as we discussed last year to facilitate our closing. Please process the split immediately upon receipt thereof. Sincerely, La'Mont Knazze III 4/15/2002 La'Mont Knazze III Cc: Paul Kieffer 3080 Central Avenue NE, Ste. 600 Columbia Heights, MN 55421 Phone: (763) 531-9868 Fax: (763) 531-9980 4/15/2002 DATE April 16. 2002 ITEMS GIVEN TO THE CITY COUNCIL . Letter from Paul Erickson, MASC - April 8, 2002 . Load Limit Removal . March Zoning Ordinance Enforcement Report - Planning . Andover Marketplace Final Plat . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\DA TA\STAFFlRHONDAAIAGENDA\CCLlST.DOC - Cc : Gt"+t Cou.V\':; I M^St. .:!o"", F.-<1.I/". c;.,''..;y Ad....,:.. :J,'"", p 'c~' S ',.. '. I . f 11 0'7/ C-; t-y ,In<lI1(t''' Po..o'/<:. e C~c... Co " -. ;,,:~2~~Jj . 'C~~::7 /.11 H11 ,~:>,.arl . C"'"~,. ~c., %~t~~~y:__".t;~~~.~~~~ k- i.,l,d' "'''#'7 ""<,.f I r1f;"'~<~' It::;..ci-''' '~~(:;:J , I f ; April 8, 2002 02-2-7 City of Andover The purpose of this letter is to inform you that the Minnesota Amateur Sports Commission (MAS C) has made its awards for the spring 2002 Mighty Ducks grant program and unfortunately the city of Andover will not be among the grant award recipients. The MASC received 33 grant applications requesting a total of $4.5 million dollars in grant monies. The MASC had only $500,000 available and the board was able to award only 7 grants. The combination of a large number of quality requests and a small amount of grant dollars made this round of Mighty Duck grants the most difficult in the his10ry of the grant program All communities1hat submitted Mighty Duck grant applica1ions will be notified when future grant monies become available. The earliest time that another round of Mighty . Ducks could be available would be the spring of 2003. We appreciate your interest in the Mighty Duck grant program and we are hopeful1hat we can assist your community at a future date. Paul DErickson MINNESOTA AMATEUR SPORTS COMMISSION 1700 105th Avenue NE . Blaine, Minnesota 55449-4500 . 763-785-5630 . fax 763-785-5699 . tdd 800-627-3529 toll free 800-50D--8766. e-mail masc@citilink.com . www.masc.state.mn.us An Equal Opportunity Employer . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US NOTICE CITY OF ANDOVER LOAD LIMIT REMOVAL The seasonal load limits for the City of Andover are no longer in effect as of Monday, April 15, 2002. 1 ;} afd~~~L~ Scott EricKson, P.E. City Engineer cc: Mayor and City Council Anoka County Sheriff's Office Andover Deputies Post at City Hall Frank Stone David Almgren ,. I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ Will Neumeister, Cornmunity evelopment Director /{lL FROM: D. Tyler McKay, Associate Planner pry SUBJECT: March Zoning Ordinance Enforcement Report - Planning DATE: 4/1/02 REPORT The month of March 2002 had a total of 50 cases handled. The top four kinds of contacts were: Inoperable Vehicles with 14 calls, Improper Parking with 13 calls, Exterior Storage with 11 calls, and Refuse with 7 calls. Of these 50 cases handled, 20 were resolved during the month, 25 were unresolved and 5 were forwarded to the City Attorney's office for legal prosecution. 12 cases were resolved before a second notice became necessary of the 20 total resolved cases. These cases involved 58 inspections for the 21 working days in the month of March. There were no cases which were unresolved with more than two inspections. Ordinance Violation Calls 16 14 12 10 8 6 4 2 0 ~ ~ 0 0 ~ ,,0 0 ~'? 0 f;-~ ~0 ',V '1><$ ~~ i$-v 6~ .~'?i ~vCj ~ ~ ~ ~ w ~ ~ ~ ~ '?' v '? <:!0 '?i o'?i ~. '0<' tt- if- ~ <v~r5 cP<$' ~0<''' fl~' fl'?i >:!~:,o O' 0.~ ",0 ~o ~ ~ 'Q Rll~fullY s~bmitted, D: TYl~y i\ssociatePlanner " \ ZONING ENFORCEMENT REPORT MARCH 2002 OPEN CASES STREET ADD VIOLATION CALL INSP.#l LETTERINSP.#2 LEGAL INSP.#3 INSP.#4 RESOL 134th Ave 2705 Inoperable vehicle 3/11/02 3/12/02 3/12/02 4/1/02 134th Ave 2705 improper parking 3/11/02 3/12/02 3/12/02 4/1/02 134th Ln. 2720 Inoperable vehicle 3/11/02 3/12/02 3/12/02 4/1 /02 13 5th Ln. 2720 Inoperable vehicle 3/11/02 3/12/02 3/12/02 4/1/02 134th Ave 2744 Inoperable vehicle 3/11/02 3/12/02 3/12/02 4/1/02 138th Ct 3461 Antenna 3/14/02 3/15/02 3/18/02 4/8/02 14lstAve 2155 Refuse 3/25/02 3/27/02 3/29/02 4/18/02 141st Ave 2155 improper parking 3/25/02 3/27/02 3/29/02 4/18/02 141st Ave 2155 exterior storage 3/25/02 3/27/02 3/29/02 4/18/02 141stAve 2155 inoperable vehicle 3/25/02 3/27/02 3/29/02 4/18/02 l49th Ave. 2178 Improper parking 3/18/02 3/18/02 3/20/02 4/9/02 149th Ave. 2178 exterior storage 3/18/02 3/18/02 3/20/02 4/9/02 176th Ln 3263 inoperable vehicles 3/12/02 3/13/02 3/15/02 4Ll5/02 176th Ln 3263 exterior storage 3/12/02 3/13/02 3/15/02 4/15/02 176th Ln 3263 refuse 3/12/02 3/13/02 3/15/02 4/15/02 Avocet St. 15624 refuse 3/4/02 3/5/02 3/7/02 4/16/02 Avocet St. 15624 exterior storage 3/4/02 3/5/02 3/7/02 4/16/02 Dakota St. 15740 inoperable vehicles 3/11/02 3/12/02 3/25/02 4/14/02 Dakota St. 15740 exterior storage 3/11/02 3/12/02 3/25/02 4/14/02 Dakota St. 15740 refuse 3/11/02 3/12/02 3/25/02 4/14/02 Hidden Creek 13638 inoperable vehicle 3/8/02 3/8/02 3/27/02 4/16/02 Thrush Cir 17850 Refuse 3/25/02 3/27/02 3/29/02 4/18/02 Thrush Cir 17850 exterior storage 3/25/02 3/27/02 3/29/02 4/18/02 Thrush Cir 17850 improper parking 3/25/02 3/27/02 3/29/02 4/18/02 Thrush Cir 17850 inoperable vehicle 3/25/02 3/27/02 3/29/02 4/18/02 . ,. I . ZONING ENFORCEMENT REPORT MARCH 2002 ALL CASES FORWARD TO LEGAL STREET ADD VIOLATION CALL INSP.#l LETTERlNSP.#2 LEGAL INSP.#3 INSP.#4 RESOL Crosstown Dr. 1155 improper parking 10/22/01 10/24/01 1/24/02 2/6/02 3/5/02 Crosstown Dr. 1155 inoperable vehicles 10/22/01 10/24/01 1/24/02 2/6/02 3/5/02 Jay St. 13315 exterior storage 2/5/02 2/6/02 2/11/02 3/4/02 3/29/02 3/26/02 Jay St. 13315 refuse 2/5/02 2/6/02 2/11/02 3/4/02 3/29/02 3/26/02 Jay St. 13315 improper parking 2/5/02 2/6/02 2/11/02 3/4/02 3/29/02 3/26/02 CASES RESOLVED STREET ADD VIOLATION CALL INSP.#l LETTERlNSP.#2 LEGAL INSP.#3 INSP.#4 RESOL 13Sth Ave. 2475 Refuse 1/22/02 1/22/02 2/1/02 2/6/02 2/14/02 3/4/02 13 7th Ln. 1415 Comm. Vehicle 1/25/02 1/28/02 2/2/02 2/22/02 3/18/02 3/18/02 142nd Ave 743 inoperable vehicle 2/6/02 217102 2/11/02 3/4/02 3/4/02 IS9th Ave. 1570 Improper parking 1/6/02 117102 2/11/02 3/4/02 3/4/02 169th Ln 3761 Inoperable vehicle 2/13/02 2/13/02 2/15/02 317102 3/8/02 3/27/02 1 69th Ln 3761 improper parking 2/13/02 2/13/02 2/15/02 317102 3/8/02 3/27/02 169th Ln 3761 exterior storage 2/13/02 2/13/02 2/15/02 317102 3/8/02 3/27/02 176th Ln 3263 improper parking 3/12/02 3/13/02 3/15/02 3/15/02 S. Enchanted 4041 exterior storage 2/26/02 2/26/02 2/28/02 3/20/02 3/20/02 Gurani 14440 Inoperable vehicle 317102 3/7/02 317102 3/27/02 3/27/02 Gurani 14440 improper parking 317102 3/7/02 3/7/02 3/27/02 3/27/02 Gurani 14651 improper parking 9/27/01 9/27/01 10/27/01 11/4/01 11/17/01 11/17/01 3/20/02 3/20/02 Gurani 14651 exterior storage 9/27/01 9/27/01 10/27/01 11/4/01 11/17/01 11/17/01 3/20/02 3/20/02 Narcissus St. 13526 exterior storage 2/28/02 3/1/02 3/4/02 3/24/02 3/24/02 Narcissus St. 13526 Improper parking 2/28/02 3/1/02 3/4/02 3/24/02 3/24/02 Narcissus St. 13526 Inoperable Vehicle 2/28/02 3/1/02 3/4/02 3/24/02 3/24/02 Narcissus St. 13526 blvd. Encroachment 2/28/02 3/1/02 3/1/02 Norway St. 14023 improper parking 11/20/01 11/21/01 1/24/02 12/19/01 12/21/0 I 2/25/02 3/6/02 3/6/02 Quay 17752 Non-dom animals 2/4/02 2/11/02 3/4/02 3/4/02 Xavis St. 13600 Noise 2/22/02 2/23/02 2/26/02 3/18/02 3/22/02 , - (In(~\(\~ . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Em. City MmIDi","tof-' FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: April 16, 2002 INTRODUCTION -~ Attached are disbursement edit lists for clairns related to the on going business of the City of Andover. DISCUSSION Claims totaling $58,609.83 on disbursement edit list #1 dated 04/09/02 have been issued and released. Claims totaling $209,806.23 on disbursernent edit list #2 dated 04/16/02 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. . , . Mayor and Council Members April 16,2002 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $268,416.06 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson Mike Knight Ken Orttel Julie Trude / Attachments . , ~ -~- "'''' ... ... ... ... ... .. 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CITY OF ANDOVER TO: MAYOR AND CITY COUNCIL FROM: VICKI VOLK, CITY CLERK SUBJECT: PRECINCT BOUNDARIES DATE: 4/16/2002 CC: JOHN ERAR, CITY ADMINISTRATOR Anoka County will be notifying ALL registered voters in Andover of their polling places. They intend to send out notifications in July. I also have planned to notify the voters in the redefined precincts (#3 and #6) of the change in polling places. We plan to publish the map and polling locations in the newsletter prior to the Primary Election in September and the General Election in November.