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HomeMy WebLinkAboutCC March 19, 2002 Regular Andover City Council Meeting Minutes - March 6, 2002 Page 6 / (Unapproved minutes) CONSIDER AMENDMENT TO ORDINANCE 258lLAWFUL GAMBLING Councilmember Jacobson stated that he asked to have this item pulled so he could vote against it. MOTION by Trude, Seconded by Orttel, to Approve Item No. 12 (Consider Amendment to Ordinance 258/Lawful Gambling). Motion approved 3-1 (Jacobson opposed). ~ DISCUSS ORDINANCE AMENDMENT/REQUIRE STORM SHELTERS IN NEW RESIDENTIAL STRUCTURES WITHOUT BASEMENTS, CONTINUED It was noted the City Council had asked staff to explore zoning regulations that would require shelter from severe weather to be provided in all residential developments. It was noted the City Attorney had provided an opinion that the City could require safe rooms in the zoning ordinance without conflicting with the building code at this time. It was noted there might be legislation in the future that further restricts local zoning controls that would cause the City to repeal this ordinance. , -' It was noted that if approved, this ordinance provision would not affect projects already under review by the City. It was noted that safe rooms could be required of any project that received planned unit development review. City Council was asked to discuss the ordinance amendment and determine if the proposed amendment was acceptable. Councilmember Orttel stated that he had serious concerns and would like to wait to discuss this when Councilmember Knight was present. He stated that when they look to the Federal Government to make a standard for a storm shelter, they come up with a solid concrete encased structure that no house anywhere has. Councilmember Trude stated she was concerned with the cost. Mr. Erar stated that he did talk to Councilmember Knight and he indicated he would be interested in something like this but he was open to other ideas. Councilmember Knight stated to Mr. Erar that he was concerned with the cost. Fire Chief Winkel stated that he would be interested in a shelter like this because if a storm took a house down, the fire department would know where to look for the people in the house. He stated he would encourage the Council to consider this even though it was expensive and he would like to see this advertised as a positive thing instead of a negative thing. He commented that when it came to , lives, how could they put a price on a life and say a shelter would be too expensive to build. Regular Andover City Council Meeting Minutes - March 6, 2002 J Page 7 (Unapproved Minutes) Councilmember Jacobson stated that they could have one storm shelter in a group of homes that the residents could share. Councilmember Orttel stated that requiring an 8x8 foot room would be too large and if a group of townhomes shared a storm shelter then what would happen if the person with the storm shelter would not be home when there would be a severe storm. Everyone in the group would need a key to those person's home. He stated that each home should have a concrete closet with enough room for two people. He stated that what he did not understand was why sprinkler systems were not required in homes when there are more homes with fires than being destroyed by severe storms. Councilmember Jacobson stated that when you have a slab on grade home, there is no protection from severe weather at all. Councilmember Trude stated she thought they should hold this over until Councilmember Knight was there. She stated that there should be one party room/storm shelter per development. Councilmember Orttel stated the State had a very stringent building code and he did not think that they should mess with it locally. Mayor Gamache stated that Lakeville was the only city in , Minnesota to require shelters for townhomes, not single-family homes. Mr. Erar brought up the fact that their building official made a suggestion regarding the optional plan and he wanted to know if the Council was interested in looking at that at the next meeting. MOTION by Jacobson, Seconded by Trude, to hold Item No. 15 (Discuss Ordinance AmendmentJRequire Storm Shelters in New Residential Structures without Basements) until the next City Council Meeting when full Council would be present. Motion carried unanimously. CONSIDER ORDINANCE AMENDMENT/PENALTIES FOR WATER RESTRICTION POLICY VIOLATORS Mr. Erar introduced Utilities Department Supervisor, Brian Kraabel Mr. Kraabel reviewed the Ordinance AmendmentlPenalties for water restriction. He stated that they had an appropriation permit from the DNR for 800,000,000 gallons a year and in 2001 they pumped roughly 794,000,000 gallons. He stated he had requested from the DNR an increase to the appropriation permit to 1.1 billion gallons over the next five years. He had not yet heard from the DNR. Councilmember Trude stated she lived in an area where there were sprinkler systems and people were getting fined because they did not have time to adjust their systems for the odd/odd days back to back. She stated that they were also getting people who were new to the area and the new residents did not realize the watering needs the soil required in Andover. Mr. Kraabel stated that CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 , FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US I Regular City Council Meeting - Tuesday, March 19,2002 Special Economic Development Authority Meeting - 6:00 PM - Conference Room A Call to Order -7:00 PM 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (2/19/02) (3/6/02) 4. Plaque PresentationlLarry Dalien Consent Items 5. Approve Recycling Agreement w/ Anoka County - Public Works 6. Accept Petition/Order Feasibility Report/02-20/2981 - 164th Avenue NW/St. S. - Engineering 7. Approve No Parking Resolution/01-21/Hanson Blvd & Crosstown Blvd Traffic Signal Intersection Improvement - Engineering 8. Approve No Parking Signs/Chesterton Commons North/159th Avenue NW- Engineering 9. Update of Anoka County Highway Dept. Construction Projects 2002 - Engineering 10. Ratify Appointment RecommendationlFire Department/Fire Marshal Position - Administration , 11. Amend Ordinance 55/0rdinance Regulating the Operation of the Public Water System - Clerk J 12. Amend Ordinance 260/Fee Schedule - Clerk 13. Authorize DNR Fire Wise Grant Pine Thinning/02-21 - Engineering 14. Renew Contract for Weed Abatement Services - Planning .14a. Approve Post-Retirement Medical Program - Administration Discussion Items 15. Receive Anoka County Sheriff Department Monthly Report - Sheriff . 16. Hold Public Hearing/OI-25/Street Construction/Buttemut St., Flintwood St. & 173'd Avenue - Engineering 17. Consider Special Use Permit/Therapeutic Massage - 14279 Vale St.- Planning' 18. Consider Special Use Permit/Water Treatment Plant - 1813 Crosstown Blvd. - Planning 19. Consider Coon Creek Watershed District Appointment - Engineering 20. Discuss Ordinance Amendment/Require Storm Shelters in New Residential Structures without Basements, Continued - Planning 21. Review of Schedule for 2020 Comp Plan Amendment and Authorize RFP for Sewer Study - Planning Staff Items 22. Adopt-a-City Street Program - Public Works 23. Metropolitan Council Transit Study - Planning 24. Reschedule Council/Sports Complex Task Force Workshop - Administration Mayor/Council Payment of Claims Adjournment / .... CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Er~, City Administrato'f!- FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: March 19,2002 INTRODUCTION The following minutes have been provided by TimeSaver Secretarial Service: Regular Meeting February 19,2002 (Cont. from 3/6 meeting) Regular Meeting March 6, 2002 (Knight absent) The following minutes have been provided by the City Clerk: Special Council Workshop March 12,2002 DISCUSSION Copies of the minutes have been e-mailed to Council with hard copies provided to Councilmembers Knight and Trude. If you did not receive the minutes, please contact the City Clerk. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, U. !J~V Vicki Volk City Clerk G) , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~'L Will Neumeister, Communit Development Director a;r:i-. FROM: Courtney Bednarz, City Plann4 SUBJECT: Plaque Presentation/Larry Dalien DATE: March 19,2002 INTRODUCTION The City Council is asked to present a commemorative plaque to former Planning and Zoning Commissioner and former City Council Member Larry Dalien. / DISCUSSION Mr. Dalien served one four-year term on the Planning and Zoning Commission and was appointed Vice Chair until his term ended December 31, 2002. Mr. Dalien continued to serve on the commission until a new commissioner was appointed. ACTION REOUIRED Please present the plaque to Mr. Dalien. / CD CITY OF ANDOVER 1685 CROSSTOWN 130ULEV ARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator.fi/ FROM: Cindy DeRuyter, Recycling Coordinator SUBJECT: Recycling Agreement With Anoka County / Public Works DATE: March 19,2002 INTRODUCTION Agreement for Residential Recycling Program DISCUSSION The purpose of this agreement is to provide cooperation between the County and the Municipality to implement the solid waste recycling program in the Municipality. BUDGET IMPACT The County assists Andover in meeting recycling goals established by the Anoka County Board of Commissioners by providing SCORE funds to the City Of Andover for solid waste recycling programs. RECOMMENDATION The City Council is asked to review and sign the Agreement for The Residential Recycling program. Respectfully submitted, ~ Cindy DeRuyter Cc: Frank Stone, Public Works Superintendent ~ . Anoka County Contract #2001-0360 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 11th day of December, 2001, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF ANDOVER, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County has received $787,526.00 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. ~ lI5A.557 (hereinafter "SCORE funds"); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from January I, 2002 through December 31, 2002, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. ~ 115A.03, subdivision 24a. b. "Multi-unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. ~ 115A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. f. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. / I . g. "Yard waste" shall have the meaning set forth in Minn. Stat. S 115A.03, subdivision 38. , - - , 4. PROGRAM. The Municipality shall develop and implement a residential solid waste I recycling program adequate to meet the Municipality's annual recycling goal of 2,326 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: 1. Each household (including multi-unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. 11. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. 111. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material of the year as specified by the County. The County '. will provide the Municipality with background material on the focused recyclable material of the year. IV. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 2000, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. 5. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20,2002 and January 20,2003: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other , programs. The Municipality shall keep detailed records documenting the 2 disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste , collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the ferm of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2002 and January 20,2003. Costs not billed by January 20, 2003 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for J eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $54,183.15. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $5.45 per household for recycling activities only. 8. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. ~ 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 9. AUDIT. Pursuant to Minn. Stat. ~ 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at 3 reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. / "\ c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the , "\ Municipality. 4 - h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. 1. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. \ The Municipality agrees to indemnify, defend, and hold the County harmless from all " claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. 5 - IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: / , CITY OF ANDOVER COUNTY OF ANOKA By: By: Name: Dan Erhart, Chairman Anoka County Board of Commissioners Title: Date: Date: ATTEST: By: Municipality's Clerk John "Jay" McLinden County Administrator Date: Date: Approved as to form and legality: / , Approved as to form and legality: I Assistant County Attorney 1:\ClV A TIY\PCH\Integrated WastelLOW- TECHlRECYCLIN\CONTRACI\RECYC2002. wpd 6 @ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Scott Erickson, City Enginee L FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/02-20/2981-164th Avenue NW/St. S. - Engineering DATE: March 19,2002 INTRODUCTION The City has received a petition from the property owner of 2981 - 164th Avenue NW requesting the improvement of storm sewer (see attached petition), Project 02-20. DISCUSSION J The property owner is in the Hunters Hollow development and is interested in having the City extend the existing storm sewer at the southwest corner of the property further north about 225 feet and eliminate the existing ditchlswale which is not very attractive and has been difficult to maintain for the homeowner. By extending the pipe and filling the ditchlswale, it will make the yard more attractive for the property owner and their neighborhood. BUDGET IMPACT The cost of the improvement would be assessed to the property owner over a 10 year period. ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of storm sewer for Project 02-20, in the area of2981 -164th Avenue NW. Respectfully submitted, ~!'- cc: Scott MacDonald, 2981-164th Avenue NW CITY OF ANDOVER J COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF STORM SEWER ,PROJECT NO. 02-20, IN THE AREA OF 2981 _164TH AVENUE NW. WHEREAS, the City Council has received a petition, dated Februarv 21. 2002 requesting the construction of improvements; and WHEREAS, such petitionnas been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is 0 / 3. The proposed improvement is hereby referred to the City Enqineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 19th day of March , 2002, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk (]z -"20 , f) r:~=-;:----'----- It'- ~ . , .; r ,,--\..1\'i',.'.' -_._----=:.~-~--::: ":.:-.--... February 20, 2002 , FEe 2 I 2002 i L_ ; CI"T..'~"--" ......u.._...____. Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear Todd We do hereby petition for improvements of storm sewer and streets, with the costs of the improvement to be assessed against my benefiting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a 10 year period. .I ];j~~ Scott MacDonald 2981 164th Ave. NW Andover, MN, 55304 (home phone) 763-753-4035 (work phone) 612-242-9244 " SIr!~"--~""" 1r;:;:;r,;;:,1 ;:1 I' . -~_.~' .. .. 1 . ,., . vmER .~. .... . ,',\ I ~n:,'i"., : 2, E~7jA,Tr~.;- 'J' r. "$, ' w~:L~D' 'MEA;~. ,( ytY~Q~ 1U-..-" 'l~~/RIE' ,zl ' :r-rl " '~ii40tFJ 'z: ' j "I'" 1'3-:..:5<,0:01' I .. '/# PINE . ,,~ .' """ ~ ;,<<"J''''..' , , ~~7$i.~ IICRf~T.,II" ~ '4 'I sME,A~O~S);, . ~DPIT!O"ls 3' , If,,,,, ''''~~I---:~''''' AOi' , /,,,:T\..11 ' I, ' " I 'I ,1,2, i. : I I, LW Os, I 'EIJ.fR~Ef~Z. . 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'fSrATE; , "/1 " \'.II'OODL ~V :l~:n;.\.;;~ . s Sf.o.ff:S" 17 2.,~"XJO/'I'" ',"J f .,1 -"""""' .1 ROUND "I~: I.., 'J ~,~ "~2 \('R:II~\'\1" ~~~~~ i-ji ~ LAKE =u i -J i !! ;--17~ ~..... WJ : i ~:-- ~/(/ : u : d/ I i) / I' .. " I _ A, :'...~ ,. . i~_ ~ ,b~_:~(~.." .-..~ i b I c-fy(1rrt:lllWd7 I / -H Y" \ \ .' " / / /' /' ",. ...... ..,... ..-" - - - f - - IIO&Tfl. I , I , (!) CITY OF ANDOVER , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Ern<, City Adminhtratot Scott Erickson, City Enginee FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve No Parking Resolution/01-21/Hanson Boulevard NW & Crosstown Boulevard NW traffic Signal Intersection Improvement - Engineering DATE: March 19, 2002 INTRODUCTION This item is in regards to no parking along both sides of Hanson Boulevard NW between 14Sth Lane NW to 154th Avenue NW and on Crosstown Boulevard NW between Hanson Boulevard NW to Yellowpine Street NW, Project 01-21. This is being requested due to the traffic signal , that is to be installed this coming construction season at the intersection of Hanson Boulevard NW and Crosstown Boulevard NW. DISCUSSION The Anoka County Highway Department has contacted City staff requesting that the City pass a resolution designating no parking on both sides of Hanson Boulevard NW and also Crosstown Boulevard NW. With the construction of turn lanes, etc. on both roadways, parking along these sections would be difficult. Note: No parking on both sides of Crosstown Boulevard NW west of Hanson Boulevard NW to Andover Boulevard NW has previously been approved in 2000 because of the Fun Fest and the new Andover High School. BUDGET IMP ACT None. The signs will be installed by the Anoka County Highway Department. RECOMMENDATION It is recommended to approve the attached resolution to designate no parking along both sides of Hanson Boulevard NW between 148th Lane NW to 154th Avenue NW and on Crosstown Boulevard NW between Hanson Boulevard NW to Yellowpine Street NW. Respectfully submitted, / 1:!~ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ALONG BOTH SIDES OF HANSON BOULEVARD NW BETWEEN 14STH LANE NW TO 154TH AVENUE NW AND ON CROSSTOWN BOULEVARD NW BETWEEN HANSON BOULEVARD NW TO YELLOWPINE STREET NW FOR PROJECT NO. 01-21. WHEREAS, the City Council previously approved Resolution No. 119-00 designating no parking along Crosstown Boulevard NW from Hanson Boulevard NW to Andover Boulevard NW. WHEREAS, the City Council is cognizant of the public nuisance, traffic hazard and congestion; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of , Andover to designate a no parking zone along both sides of Hanson Boulevard NW between 14Sth Lane NW to 154th Avenue NW and on Crosstown Boulevard NW between Hanson Boulevard NW to Yellowpine Street NW. Adopted by the City Council of the City of Andover this 19th day of March , 2002. ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , I' I ' ),t,,, I I 1./1' :f.l- I "y / '" I -J',,~~:.l' '..,'" I /" '," h -' -,'11' 'Ai, ".' I - ',', ~ I ' ,'" r- ~ ~ . ',',' , I l..,.-.,t I ~ l::l I ~ " I V/ , r-:" i ~ I -> I -,~'<,,"{/ / I ~ I Cl '.~, _. ,._;/ ~NGFhDI's 1 ~ : ) -----,1-' '<7.... 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":J:;I",,.~ I ~. b...~.l!~ "";oJ;f,~,~ :.[ ;S~~~O\~~;' -mer:, ...'i?f<i'"~ .J","T/A-.' ": ,,"''I'If''y I I "~~R'~~" .......K~:":."'!I~. ~\.~""..<' li1"~,' '''l1 w/ \ ......~./,.. " '1],1." "",'N .17",\ I' " "'" " "" ,- " ,', ,,': 'V9\..'~',,- ............ , ~ UP'^~' --:-1 ;f..... ' ' II,!." '.. . ~ ,i.., ".L"~'='f,"~ ~"r;:~,:J fN.W~-~-' v-a _' .\-r-I-!' ,:-,;::",:::):},_'J ______ I ~ T 1!5'0 'C-J . eo..nhT~JII,sr IIL~ I ," .....'111. r;;;1;I.~:;,i1 . .,,~ , "I"~' ,,,..'I.. ...:..!o;rA,;>".),,,))'III,.r"tsl~I~""O"'C6' I 'I III. III. - ~ ~ L' ,~... @) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John E=, City AdmiOi,tmto~ Scott Erickson, City Enginee FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve No Parking Signs/Chesterton Commons North/159th Avenue NW - Engineering DATE: March 19,2002 INTRODUCTION This item is in regards to having no parking posted along a section of street of I 59th Avenue NW east of Hanson Boulevard NW in Chesterton Commons North. J DISCUSSION Residents of the neighborhood have contacted City staff regarding this issue. Attached are a couple photos that were taken by staff indicating the problem with parking in the street in an area that is relatively close to the intersection at Hanson Boulevard NW. With the existing double yellow pavement marking to separate vehicles near the intersection and the painted white pavement markings for turn lanes, this section of street does become more congested because of the left and right turn lanes on 159th Avenue NW which diverts traffic onto Hanson Boulevard NW. Note: Lot 4, Block 2 of Chesterton Commons North currently has a home on the lot, which would be impacted, but not the north side as the lot is currently vacant. BUDGET IMP ACT This would be funded from the Public Works Street Department Sign Budget. ACTION REQUIRED The City Council is requested to approve the resolution designating no parking on both sides of 159th Avenue NW east of Hanson Boulevard NW right-of-way line for a distance of 230 feet, which is approximately the west line of Lot 3, Block 2, Chesterton Commons North. Respectfully submitted, tffL~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ALONG BOTH SIDES OF 159TH AVENUE NW EAST OF HANSON BOULEVARD NW RIGHT-OF-WAY LINE FOR A DISTANCE OF 230 FEET WHICH IS APPROXIMATELY THE WEST LINE OF LOT 3, BLOCK 2, CHESTERTON COMMONS NORTH. WHEREAS, the City Council is cognizant of the public nuisance, traffic hazard and congestion; and WHEREAS, the Council believes restricting the parking in the area will be a solution to a problem. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover there be no parking along both sides of 159th Avenue NW east of Hanson Boulevard NW right-of-way line for a distance of 230 feet which is approximately the west line of Lot 3, Block 2, Chesterton Commons North. J Adopted by the City Council of the City of Andover this 19th day of March , 2002. ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk I \ : I I t I i \ , I ~i~~-M~------------~+&r , /l,l j, -------+ 81 co I ..... I 1444 1374 1326 1292 '-\ 1422 I PRc.Po:>5 D No .p ftf?K/IoI(, 13oT"H- saleS, t; ! ~ g - ... - - ~ 'I a - - - . / -------------- f\--r- @ City of 14 LEGEND Andover SOUTH 1/2 SECTION: o Half Section Bounl Half Section TOWNSHIP: 32 RANGE: 24 D Lots I Parcels Address Book FIll Parks t;'.,,] W Feature Map Date: July 22, 1999 ,,::,,:' ater s D Right-of-Way - , SPILLWAYS @ 0+83 1 1 2 co P(O~>8d '" \If" PAaltIN~ & GU HER LT & RT . -l'':UT 2 3 4 -I ---1- I -I- j R=200.00 L=40.35 Tan=20.24 . : .. ~=11~3'35" ~~ EXISTING 4\' SOLID WHITE LINE, 90 LF iTA. 0+19+95 2-4" SOLID YELLOW LINES. 130 LF STOP BAR (; / 50' RAD. (TYP.) 4 3 - m U 2 ~ :XIST. EDGE OF BITUMINOUS ROADWAY ) 1.5 FT. WIDE x 1.5 IN. DEEP AT TACK FACE OF EXIST. PAVEMENT EA PRIOR TO PAVING. MN DOT SPEC. AL). ALL TRAFFIC CONTROL DEVICES SHALL THE "MINNESOTA MANUAL ON UNIFORM OL DEVICES" (MMUTCD). INCLUDING DA TED NOV. 1992. OR MOST CURRENT . . . . . .\... .... . .1. . . . . . .. .1. . .. . . . . .1. .... . . . .1.... . . . . .1. .. .. . . . .1. . . . . . . . .\... . . . . . . ., ......... ......... ......... ......... ......... ......... ......... ..... , . . . ., ......... ......... ......... .. " . . . . ., ......... ......... . '.' . . . . .. ..... . . . . .. ......... ......... ......... ......... ......... ......... ......... ..... . . . . .. ......... ..... I . .~ -;.-.;:; -;,?~~ I , \ , ,\ . , , !Il '!{~\f,~':~ i' , t ." I .~t-7;:':': . , 1'\, '..\ . 'X' '.._. .j\I,~..' I~.,L~.\_'_"'" .' "\'~ , -'I . i '.', ,. I ~./ot,"'1..', , ,,;,;r.~ - '~: " <1'!... ~" - f f ~ ~~ "..i' , :tl!g:, '..n." J--=!l If". i:Jii-~::,'P_F'! .".~"",,"~. !t. . e,,:...... ';J"' .._" ~ ' ,~. ..' 1~ :;,.. ".' ,\ { ~r----"",'t ~~ k T ~ , ~ ' .~ "J' 1 '( , ~ 'to J' . .'f'i. ~ 1~ ~~:''f; ;);,;W>"""'" l ~;, > ""~l. . ,;}ii' ~'" '. "1. ~."~~ .~. ' . -w ~~' .. I @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John En... City Adm;ni,tratot Scott Erickson, City Enginee FROM: Todd Haas, Asst. City Engineer SUBJECT: Update of Anoka County Highway Department Construction Projects 2002 - Engineering DATE: March 19,2002 INTRODUCTION This item is in regards to an update as to the Anoka County Highway Department Construction Projects 2002. DISCUSSION The summary of anticipated Anoka County Highway Construction Projects for 2002 are as follows: A. Traffic signal/channelization at 7th Avenue NW (CSAH 7) and 157th Avenue NW (SAH 20) B. Traffic signal/channelization at Round Lake Boulevard NW (CSAH 9) and 16151 Avenue NW (CSAH 20) C. Traffic signal/channelization at Hanson Boulevard NW (CSAH 78) and Crosstown Boulevard NW (CR 18) See attached map for your review. Also attached is a map of the current City of Andover Construction Projects for 2002 for your review. ACTION REQUIRED No action is required as this item is for information purposes only. Respectfully submitted, ~4--- @ j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Appointment Recommendation - Fire Marshall DATE: March 19,2002 INTRODUCTION The recruitment and selection process for the appointment of a full-time Fire Marshall to fill an authorized opening in the Fire Department has been completed. DISCUSSION / After a thorough review of applicants for this position by the Fire Department, Human Resource Office, and assisted in the interview process by Mr. John Piper, Fire Marshall for the City of Coon Rapids, an offer of employment has been made to Ms. Roberta Floyd, subject to ratification by the City Council. Ms. Floyd is currently a Fire Inspector for the City of St. Paul and is also a firefighter for the City of North St. Paul. Prior to her position in St. Paul, Ms. Floyd worked for the Minnesota State Fire Marshal's office where she processed fire code violations and provided support for the Governor's Council of Fire Prevention and Control, the Commissioner of Public Safety Fire Advisory Council, and the Uniform Fire Code Advisory Panel. Ms. Floyd is also certified by the State of Minnesota as a Fire Inspector I, Firefighter I, and also a First Responder. In addition to the above listed she has also completed the Bureau of Criminal Apprehension Fire and Arson investigation training. Ms. Floyd is currently working to complete her Associate Degree in Fire Science through the Hennepin Technical College. BUDGET IMPACT Funding for this position is authorized in the 2002 Budget. RECOMMENDATION Approve the appointment of Ms. Roberta Floyd as a full-time Fire MarshalllBuilding Inspector effective April 8, 2002. Respectfully submitted, ~ hn F. Erar City Administrator @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Amend Ordinance 55/Public Water System DATE: March 19,2002 INTRODUCTION At the March 6th Council meeting Council discussed the penalty section of the water system ordinance and set new fees for violations. DISCUSSION Council requested that this item be placed on the March 19th agenda for approval of the amendment to Ordinance 55. ACTION REOUIRED Council is requested to adopt the attached amendment to Ordinance 55. Respectfully submitted, eLL i/~ Vicki V olk City Clerk / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 55k AN ORDINANCE AMENDING ORDINANCE NO. 55, REGULATING THE OPERATION OF THE PUBLIC WATER SYSTEM. The City Council ofthe City of Andover hereby ordains: Ordinance No. 55 is amended as follows: Section 7. Deficiency of Water, Shutting Off Water and Restrictions on Use. H. The 'Hater Department shall shut eITwater at the street fellewing the third ',ielatiefluntil sueh time as the property evmer agrees to eemply with the restrietiens. ^ slmt eIT fee and a turn en fee, as set by City Cmmeil reselutien, 'NiB be added to the penalties. Newly sodded or seeded yards will be exempt from the odd-even restriction for a period of two weeks only. Over seeding or spot patching of existing established vards can be watered every dav with a hand- controlled hose. NO watering will be allowed between 12:00 noon and 6:00 pm. Other exemptions are: car washing, filling of children's swimming pools, children plaYing in a hose operated sprinkler or water tov. Adopted by the City Council of the City of Andover this day of ,2002. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria Volk, City Clerk @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Vicki Volk, City Clerk SUBJECT: Amend Ordinance 260/Fee Schedule DATE: November 20,2001 INTRODUCTION At the March 6th meeting Council discussed an amendment to Ordinance 55, the Public Water System Ordinance. DISCUSSION Council set new fees for violations of the watering ban; therefore, the Fee Ordinance, No. 260 needs to be amended to reflect the new fees. ACTION REOUIRED Council is requested to adopt the attached amendment to Ordinance 260. Respectfully submitted, J:.L; tI~ Vicki Volk City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 260B AN ORDINANCE AMENDING ORDINANCE 260 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: ORDINANCE 260 IS AMENDED AS FOLLOWS: Service Charges: Labor Fees Staff Time Plus 25% Testing 0 to 6" Meters Cost plus 25% Violation Penalties Shut off(7a.m. 3p.m.) $50.00 Shut off (after ROI:lfS) $75.00 Penalties for the month of Mav I st Penalty - Warning 2nd Penalty - $50.00 3rd Penalty - $100.00 4th Penalty - Turned over to the City Attorney for criminal prosecution. Penalties for June 1st throut!:h Aut!:ust 31st I st Penalty - Warning 2nd Penalty - $100.00 3rd Penalty - $200.00 4th Penalty - Turned over to the City Attorney for criminal prosecution. , Adopted by the City Council of the City of Andover this day of ,2002. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk / / @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US To: City Council CC: 101m Er.u-, City Admini_tol Scott Erickson, City Enginee From: Kameron Kytonen, Forestry tern Subject: Authorize DNR FireWise Grant Pine Thinning/02-21-Engineering Date: March 19, 2002 INTRODUCTION The City Council is requested to authorize a pine thinning at Lund's Evergreen Estates and Sunshine Park, which is to be facilitated with the help of a FireWise grant through the Minnesota Department of Natural Resources (DNR). The intent of the thinning is to create a safer area by lowering the fire hazard, and to improve the health of the pine stands. DISCUSSION A call to the City from a concerned resident during the fall of 200 I was the first activity regarding the problems in the pine stands. After some evaluation by the Forestry Intern and the DNR Area Forester, it was determined that the stands were in need of thinning. The residents have expressed definite interest in the thinning. Of the 18 pertinent lots, 16 will be thinned out, including a portion of Sunshine Park. A neighborhood meeting with the Forestry Intern, some DNR employees, and the logger introduced the idea of thinning the stands. Another neighborhood meeting is scheduled to iron out the final details. The trees in need of removal were marked with spray paint or ribbon by the Forestry Intern and the DNR. Most of the Lund's Evergreen Estates development is forested with pine trees. An insect called the pine bark beetle is present in the stands. This beetle attacks stressed pines, and introduces a fungus, which kills the trees. The problem is continuing to spread through the stands. The trees may be stressed for a variety of different reasons, but many are stressed because they are suppressed, due to a lack of growing space. This makes them more susceptible to disease and insect attacks, such as the pine bark beetle. The effects of the beetle are evident in the stands because there are numerous dead pines that are present. This creates a fire hazard that can be lessened by thinning. In addition, there are many other benefits that will arise if the stands are thinned. For example, there / is a lot of regeneration of young pines in the understory, so the thinning would give the young trees the necessary space and light to grow and fill in the voids left from the removed trees. It will improve the aesthetics of the area in the long run, and improve the diversity of the stands as well. Also, it will set a good example for the City because active management of our tree resources will be taking place. A logger will come in to thin out the stands starting in early April, and complete the project by mid-May. Staff plans on utilizing the City chipper to chip up the tops of the trees. The DNR will use' Minnesota Conservation Corps (MCC) workers to run the chipper. The Forestry Intern will help with some of the chipping as well. Also, the MCC workers will help with transplanting of regeneration after the thinning is complete. BUDGET IMP ACT The estimated total cost of the project is $13,500. Staff will be requesting $6,600 for the grant. The grant agreement requests that the grant amount be no more than 50% of the total project cost. The grant request can be matched through cash payments or by in-kind services. This grant will be matched by in-kind services including the time spent on the project by the Forestry Intern, some DNR foresters, and the use of the City chipper. The total of the in-kind services will exceed the grant request. ACTION REOUESTED It is requested that the City Council authorize the pine thinning to take place, and to authorize the Fire Wise grant to be submitted to the DNR on behalf of the residents of this neighborhood. Respectfully submitted, ~~ / Kameron Kytonen, Forestry Intern DNR Forestr!:) Fax:651-772-7599 Mar 4 '02 11 :24 P.02/07 - .. Minnesota FireWise Community Program Division ofForestry 500 Lafayette Rd 8t. Paul, MN 55155-4044 Thursday, Febroary 21, 2002 Dear Community Leader: Welcome to FireWise. FireWise is a national program that focuses on Cl-eating safe access and defensible space for homes in the wildland urban interface so they can survive the rampages ofwildfrre. In Minnesota, the FireWise Program will enhance the existing wildfire management, mitigation and prevention efforts of the DNR, State Fire Marshall, DEM and local fire departments. Enclosed is a packet of information and an application for the Fire Wise - Hazard Mitigation Graut made available through the National Fire Plan. The year's grant is open / enrollment. The total amount currently available to Minnesota comm1.Ulities for FireWise mitigation projects is $350,000. How does your community qualify for FireWise funds? Basically FireWise communities are those that have an action plan in place to (1) avoid potential wildfire emergencies by addressing and correcting wildland fire hazards, (2) prepare themselves in the event a wildfire threatens, and (3) educate the community on fire prevention. At a minimum, your community will need to have a Wildfire Action Plan. In most cases you may be able to utilize the existing County Emergency Operations Plan prepared by your CoWllY Emergency Management Director. Many fire departments have also written EOP specific to their protection district. A few modifications/additions may be necessary to include wildfrre concerns. The Minnesota Fire Wise - I-iazard Mitigation Grant is a cost-share program. Financial assistance on any project during any fiscal year cannot exceed 50% of the actual expenditures, including expenditures of local, public and private nonprofit organizations participating in the agreement. What is an eligible community? For the terms oftbis grant, a community includcs a fire department district, organized township, city or county. Grants received for this program can be used for assessing the cunent wildfire hazard in your conununity, the mechmucal removal of hazard fuels, and other mitigation as recognized in Ihe initial assessment; for example -dry hydrants, signage, gate construction . ._- -. ---- .. _. -- --- ---- ---- -- DNR Forestr~ Fax:651-772-7599 Mar 4 '02 11:25 P.03/07 . on emergency access roads, GIS mapping of the community, public education programs and to enhance public safety toward wildfires in the 'Wildland-urban interface. These grants cannot be used for capital pu:rchases such as buildings, equipment or vehicles; building roads to access the community other than a gated emergency access; consulting services other than for wildfire safety and preparedness; and any other actions outside the intent of the National Fire Plan. If you are interested in applying for a cost-share grant, please complete the enclosed application form. Fill out all infonnation that applies. Upon approval your community will receive a contract to sign and return. 'When all work is completed as outlined and the bill has been paid, send a copy of the paid invoice along"\.Vith a copy of the cancelled check used to pay the bill. You will receive a check in the amount of 50% of the total project. Please look over the accompanying materials to answer any questions you may have. If you need any further assistance, please contact one of the FireWise Community staff: David Schuller Mark Wurdeman Fire Wise Specialist FireWise Specialist MN DNR - Forestry lvfN DNR - Forestry 1200 Warner Road 800 Oak Savarma LN SW 81. Paul, MN 55106 Cambridge, lvfN 55008 651-772-7931 763-689-7111 I Sm~y. LJi lL ;] Thomas G. Eiber, Ph.D., C.E. Fire Wise Consultant 651-297-3417 (v) 651-296-5954 (f) / . ---,. ---.... .................. .....,.......... .....-. ..-- _. ---- .. _. ~ '~-.l. .,. -., I j ",_ ' " 1t' "_.J ,""" ,\ _ 1_ I ~- /l-'.' .,~4 " \ __ . . -," =%!";'!~~(f",I, j'"I,I."I,JJ, - - I-t....... - ., L' II t'., , i':::i.;~""""" '.' ";18;' I 1 1 ;,\' H'.!:'"I 21;......~ r-'l~~G '-- '7'";,n::r:JO,,,,:J, . ."'" :J.JUl II I- In "., '---"/ ~ "T I UI.r.~~!l->v.. "I~,'nLG~i"I.i fJfij: ~ ;'ld --- ---1 ' JT a '1'\' "I" '"J" 'iJJA;:;'f,i"\;'p"r;l~~ l' ---'-- ~~,~~. ~ ;,," r. ~r';l;; I ~ '\. !:NAI~/~, ' . 3" "\] c.,_ p,;, ... 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';, 'y ~~,,\.,.,;;q;.I~~f,f.r.,.I,;r.j,\.. ~(~ I ~\r~' :;.r;,'\5:--~'" ' , .'''''''. ".' ,.(;!.,.,~0B:j . , , 1----.,/ r-;; . "-''''I~'2NDi)'t-" ~~("I'''' ~ ~ . '. , . .l, '. ." .. . /0., " . . . ." r.. .-;; , . / ~~ ,,0. '.. ..." ~ . ~" ,.. ~ .' , ,. "'.1&. d/!1iJ lk ""''''. .. _'"" '" ' - ~"". ".. ,.~- : .. ". .....;;r't"'c. ,,", .-;c }11.l'r1d.'a\~~) MAN.!J.-.;g~ ~1"ii1"~ ""'i:1j: " .... or ~-.;.,-r ~l~' "-./11111 ...R".....S"2.~+"."fh.,:.-;;. , 'I"" I 1/;r.I' 'IT ,,'''_____, 1----f.L.- ~ ,. . . '" AD ," .. :: ,. " _.1 ,r T I-- --- t .,,;"' ,; ". ," '.~\~. '.'.':"'~' "__', '.. ..... H T.. "c '" ,. ."~. ~. .,," ,_.. .<" I, I "" ~f_''''~' ".""1 &'.~~ro .... ." .~.~ , -C!-f"'{ i .... '.,...;...:...~..., @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City AdministratortV ~ Will Neumiester, Community evelopment Director &0 ~ FROM: D. Tyler McKay, Associate Planner ~ SUBJECT: Renew Contract for Weed Abatement Services DATE: 3/19/02 INTRODUCTION The City Council is requested to consider the renewal of the previous years weed abatement contract. DISCUSSION Performance Lawn Care Inc has offered to renew the contract for weed abatement mowing services for this season at last year's rates. Attached is the contract from the previous year. Staff will execute an agreement with the contractor for this mowing season upon Council approval of these rates. ACTION REOUIRED Approve or deny contract renewal. Respectfully submitted, /aGay j CONTRACT FOR WEED ABATEMENT SERVICES Agreement made this Arril10, ?001, by and between Pprf,mrHmrp T "wn ('"rp Tnr - P"111 Mnri"rty, a Minnesota Corporation, hereinafter called Contractor, and the City of Andover, a Minnesota Municipal Corporation, hereinafter called City. In consideration of the agreements hereinafter set forth, it is mutually agreed by and between the parties hereto as follows: 1. The Contractor shall be responsible to mow properties within the City of Andover as directed by Zoning Administrator or other duly authorized person at an ],nl1Tly r"tp nf$?1 40. 2. The term of this contract shall be from Arril10, ?001 through Ortnr,pr 1 Q, ?OOl. CITY OF ANDOVER CITY OF ANDOVER BY~./~'_( Frank Stone Public Works Superintendent ATTEST CONTRACTOR dJ~ d.~ ~ L By: ~ 7v'~_ Victoria V olk, City Clerk P I Moriarty y Performance Lawn Care, Inc. - . 03 , CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: John Erar, City Administratorf/ FROM: Dana Peitso, Human Resources Manager SUBJECT: Post- Retirement Medical Program DATE: March 14, 2002 INTRODUCTION Per the Council's request, this staff report addresses a majority of the questions raised from the December 11,2001, council workshop on the Post-Retirement Medical Program. All of the information is gathered from the payroll ending 12/31/01. DISCUSSION The Council requested a worksheet identifying the City's long term liability. As you can see by the attached spreadsheets, the total current liability, based on current policy is $336,975.15. This includes all vacation, compensatory time off and sick time, for all employees. If you look at employees that would be eligible to retire in the next 5 years, the total liability is $95,075.24. Over the next 10 years, the total liability would be $128,686.78. In the next 10 years, this current policy would only affect 13 total employees, if they chose to take advantage of it. Sick Leave Liability If the Council chooses to add the post-retirement medical severance program, keeping the percentage of payout the same, but no limit on the number of hours an employee may accrue (right now the limit is 400 hours), over 5 years this would result in an additional $25,664.56 liability to the City, over 10 years it would be an additional $26,889.97 in future liability. City management recommended this option. There would be no difference in the future liability from the above paragraph if the City keeps the payouts the same and limit it at 1000 hours, given that no employee has eamed over 2000 sick hours, at this time. The City employees propose a 100% payout of sick time with no limit on the number of hours an employee may accrue. Over 5 years this would result in an additional $97,826.18 in future liability to the City, and over 10 years it would be an additional $114,523.88 in future liability. City management does not recommend this option. BUDGET IMPACT '. ,- The budget impact of this program could be significant if the new policy is adopted. At the minimum it would result in an additional liability of $25,664.56, to institute the post-retirement medical severance program, with the recommended 50% payout and no limit (1000 hour would not affect this calculation) on the number of hours. I would also like to add, that these numbers may change. If the City Council approved this change in the policy the City will need to offer this to all employees, therefore, some employees currently taking annual leave may change to sick/vacation leave and therefore, would increase the potential liability to the City. ACTION REOUESTED Please adopt the Post-Retirement Medical Program. Respectfully submitted, c/~cCk/)~~ Dana Peitso , I . Sec. 17. Annual Leave. G) An employee's unconverted sick leave shall be placed in a banked sick leave account which may be used by the employee under the following circumstances: (1) The City may grant the use of banked sick leave ifthe employee has exhausted all annual leave ana-or has been absent from work for 2 consecutive days in the event of a serious illness in the immediate family, employee's illness or injury, or the injury or illness of the employee's child; however, the City reserves the authority to determine the appropriate usage and number of days of sick leave for serious illness in the immediate family. (2) The City may require that the employee provide a physician's statement certifying the illness or injury prior to granting the use of banked sick time. (3) Employees shall be paid up to 400 hours for unused sick leave at time of termination of employment from the City, provided the employee leaves the City under favorable conditions and in good standing. The following schedule shall be used in the determination of pay-off: 20% - two (2) through five (5) years service time 40% - six (6) through nine (9) years service time 50% - ten (10) years service time (4) Post-Retirement Medical Program- If an employee does not wish to take a sick leave payout at the time of retirement they may have the monies dispersed into a separate medical premium account An employee shall meet one of the following to qualify: 1. Employee shall be 62 years of age. 2. Employee shall meet PERA rule of 90. 3. Employee hired after July 1989 shall have 30 years of service or be 55 years of age. There is no limit on the number of hours of unused sick leave that can be accrued, subject to the limits below, provided the employee leaves the city under favorable conditions and in good standing. The following schedule shall be used in the determination of pay-off: 20% - two (2) through five (5) years service time 40% - six (6) through nine (9) years service time 50% - ten (10) years service time The purpose of this program is to help defray some of the costs of continuing health insurance benefits for employees who retire from the City by providing a funding mechanism utilizing pre-tax dollars. There is no interest earned on this account - all interest earned will cover administrative costs. This medical premium account would cover all medical related expenses qualified for coverage under IRS Section 125 plan, the employee would just need to provide the city with an invoice or receipt. Any balance remaining at the time of death of a former employee shall be paid to his/her legal heir. @) CITY of ANDOVER \ 1685 CROSSTOWN BOULEVARD N.W. 0 ANDOVER, MINNESOTA 55304 0 (763) 755-5100 FAX (763) 755-89230 WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~...-' FROM: Captain Dave King - SherifflPatrol Division SUBJECT: Receive Anoka County Sheriffs Department Monthly Report DATE: March 19,2002 INTRODUCTION Captain Dave King from the Anoka County Sheriff s Department will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REOUIRED For Council information. Respectfully submitted, lYo-NZ- f\ . Captain Dave King ~ Anoka County Sheriffs Department B. CITY OF ANDOVER. FEBRUARY, 2002 Current Mo. Last Month YTD LAST YTD Radio Calls 629 734 1,363 1,564 Incident 537 648 1,185 1,300 Reports Burglaries 7 9 16 9 Thefts 40 40 80 68 Crim.Sex 0 1 1 1 Condo Assault 1 10 11 19 Dam to Prop. 19 19 38 26 Harr. Comm. 6 4 10 6 P .D.Accidents 20 29 49 37 P.I. Accidents 4 3 7 11 Fatalities 0 0 0 0 Medicals 23 40 63 66 Domestics 26 26 52 53 Alarm Calls 49 52 101 134 Felony Arrests . 1 19 20 11 Gross Mis. 5 3 8 5 Misd. Arrests 22 38 60 34 DUI Arrests 4 4 8 13 Domestic Arr. 5 5 10 8 Warrant Arr. 0 17 17 17 Traffic Arrests 199 174 373 278 Community Service Officer Report C. CITY OF ANDOVER - FEBRUARY, 2002 Current Month Last Month YTD Last YTD Radio Calls 126 123 249 290 Incident Report 78 79 157 142 Accident 10 6 16 19 Assists Medical Assists 1 2 3 1 Aids: Public 53 52 105 139 Aids: Agency 85 101 186 257 Veh. Lock Out 33 33 66 64 \ Extra Patrol 119 126 , 245 281 / House Checks 0 0 0 5 Bus. Checks 34 52 86 203 Animal Compl. 30 42 72 90 Traffic Assist 4 1 4 20 / @ , CITY OF ANDOVER ./ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato/fU' FROM: Scott Erickson, City Engineer SUBJECT: Hold Public Hearing/01-25/Street ConstructionlButternut Street NW, Flintwood Street NW & 173rd Avenue NW - Engineering DATE: March 19,2002 INTRODUCTION The City Council is requested to hold a public hearing at 7:00 PM for Project 01-25, for street paving in the area of Buttemut Street NW, Flintwood Street NW & 173rd Avenue NW. DISCUSSION J The neighborhood abutting the above noted streets have petitioned to have their existing gravel streets paved. A feasibility report was previously prepared for this improvement and was submitted to the City Council at the February 19, 2002 City Council meeting. The project identified consists of paving the existing gravel roads with 2Y2 inches of asphalt (maintaining a rural street section) and also milling and repaving the existing asphalt on the north end of Flintwood Street NW. Attached are the following: -Resolution ordering improvement -Letter to property owners -Public Hearing Notice -List of property owners -Copy of original petitions Note: The feasibility report was in the February 19, 2002 packet. Please bring this to the meeting. BUDGET IMP ACT The total estimated project cost is $124,825.25. The project will be funded by assessments to the adjacent properties ($92,340.00) and the Road & Bridge Fund ($32,485.25). The assessments will fund the paving of the existing gravel road while the Road & Bridge Fund will pay for the / mill and overlay of the existing asphalt street. Mayor and Council Members / March 19, 2002 Page 20f2 ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement of Project 01- 25, for street paving in the area of Butternut Street NW, Flintwood Street NW & 173rd Avenue NW. Respectfully submitted, Q:J~ci!L- Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 01-25, BUTTERNUT STREET NW. FLlNlWOOD STREET NW & 173RD AVENUE NW. WHEREAS, Resolution No. 038-02 of the City Council adopted on the 16TH day of March ,2002, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 19th day of March ,2002 ; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 01-25 MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 19th day of March ,2002 ,with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk - 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US March7,2002 Re: Proposed Improvement: Street Construction/Buttemut Street NW,173rd Avenue NW & . Flintwood Street NW/Project 01-25. Dear Resident: A public hearing is set for March 19, 2002 at Andover City Hall. Discussion:. . . The City of Andover has received apetition from your neighborhood to consider paving the gravel streets within your area. The construction would consist of paving a 24 foot wide asphalt surface 2.5" thick on 4" of gravel base. The streets in the area presently exist as 24-26 foot wide. rural section roadways consisting of fine sand and gravel. Estimated Cost: The estimated assessment to each lot is $5,429.65. This cost could be assessed over a 5 year period at approximately 7% interest or the assessment may be paid in full with no interest within 30 days of the assessment hearing. Assessment Period/Cost: . ' The annual assessment payment over 5 years at 7%is approximately $1,324;24 per year. If you have any questions, feel free to contact David Berkowitz or me at (763)755-5100. Sincerely. '.' . .'tJ .mF~l~~ Scott Erickson. P.E. City Engineer SE:rja Encl. . cc: Mayor & City Council , CITY of ANDOVER I 1685 CROSSTOWN BOULEVARO NW.. ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 CITY OF ANDOVER COUNTY OF ANOKA . STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 01-25 Butternut Street NW,173'd Avenue NW & Flintwood Street NW NOTICE IS HEREBY GIVEN that the City of Andover, AnokaCounty, Minnesota will-meet at the Andover City Hall,1685 CrosstownBoulevard NW in the City of Andover, on Tuesday, March 19,2002 at 7:00 PM to consider the making of the following improvements: .. . . .. The property to be assessed, pursuant to Minnesota Statutes Section 429, for the improvement is within the following described area: Butternut Street NW, 173rd Avenue NW & Flintwood Street NW . The total estimate cost of the project is $124,825.25. It is anticipated that the. City portion of the cost would be $32,485.25with the remaining amount of $92,340.00provided from assessments. At the public hearing a reasonable estimate of the impact of the assessment will be available, but failure to give m.ailed notice or any defects in the notice does not invalidate the proceedings. Such persons asdesire to be heardwith reference totheproposed improvement will be heard at this meeting. . . CITY OF ANDOVER tLt-~.. (j~p .. Victoria Volk - City Clerk Publication Dates: 3-15-02 . . 01 3224430010 01 32 2443 0004 01 3224430003 r 'JER/OCCUPANT OWNER/OCCUPANT OWNER/OCCUPANT 1,.;76 FLlNTWOOD STREET NW 17382 FLlNTWOOD STREET NW 17340 FLlNTWOOD STREET NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 01 32 2443 0006 12 3224120005 123224120010 OWNER/OCCUPANT OWNER/OCCUPANT OWNER/OCCUPANT 17331 FLlNTWOOD STREET NW 286 _173RD AVENUE NW 244 - 173RD AVENUE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 123224 11 0014 01 3224430009 123224110010 OWNER/OCCUPANT 01 322443 0005 OWNER/OCCUPANT 17251 BUTTERNUT STREET NW OWNER/OCCUPANT 152 _173RD AVENUE NW 17427 FLlNTWOOD STREET NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 12 32 24 11 0008 12 32 24 11 0019 123224110013 OWNER/OCCUPANT OWNER/OCCUPANT OWNER/OCCUPANT 17218 BUTTERNUT STREET NW 17191 BUTTNERNUT STREET NW 17170 BUTTNERUT STREET NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 12 32 24 11 0020 12 32 24 11 0005 01 3224430011 OWNER/OCCUPANT ONWER/OCCUPANT OWNER/OCCUPANT 17153 BUTTERNUT STREET NW 17130 BUTTERNUT STREET NW 17432 FLlNTWOOD STREET NW OOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 01 3224430007 OWNER/OCCUPANT 17379 FLlNTWOOD STREET NW ANDOVER, MN 55304 01-25 PHEAR1NG.DOC . o ( - z-C;;- , Date: Q.W>s,\JJ~ t <6 ) 'IDD l No. Andover City Council Members: We, the undersigned, owners of real property in the following described area: . b\llmnA \+ '--~t\\"Ch~r~~l\\ir\ ,-:Th \--, ~rc\ 10 ill, \WCl~\ (\b~\,(\ S\ t Y\Th \frt\d ,,1b xn~ 01:- Ce-d (iU\ \ ' Do hereb~etiti~ that said portion of said ~ea be improved by construction of Ci~ YLr: V'f. }(' ~ ,1D - ~QI- 'M \~..[\ \.),_ h ~ nf .r .J ll/-\nL(\ ~\ Ill) '- _\\'\1,\\\..)" Q,V () /\J--t 0 t \ and that the cost of said improvement be assessed against the benefiting property, as authorized by , Chapter 429, Laws of Minnesota. NO se/~ ~ ~ .. I I ...t.';;i ( 010)'\ (\~\ ) I . I 173f::J. 1J,~l-tU(.'od 51/ ~ f/ ~~r+- (I ft /1..377 Ft,,,f-.)(J<'(. /7137- F!;,A~c)J. ~~t? LA /-1-1 I ("!; /"/YL;;:' 'f'.:.$ 1"1",0 X 't c; 1.4 It, , This petition was arculated by' ~\ b r~ ~ f) ('i Db \=>(\ N Sr,(~ Address: Jc';1 / \11J1 . \1 Ur\Q CWfJ-r G:\OATA\STAFF\RHQNOAA\FORMS\neighbQmood pelition.doc !/Jt(- ftJ89 Cell/O <J6S-;?f6/ . I Da,OuOfMi?j Zro I No. Andover City Council Members: We, the undersigned, owners of real property in the following described area: petition that said porilion of said area be improved by construction of City ~ 0---t~ M QJ\1\1 ()1-\ C!'\"-' C\A ~ \ , / and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. SIGNATURE OF OWNER ADDRESS LEGAL DESCRIPTION YES NO , '.'c; Th;spetitio~waScircula'edbY~.. ~ ~R.~ Address: \ 'J1 J ~11J! ~~ n") X\. rof\ I G:\DATA\STAFF\RHONOAAIFORMSIl'lsighborhood petltlon.doc . @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Community Development Director tv~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Special Use Permit/Therapeutic Massage - 14279 Vale St.- Planning DATE: March 19, 2002 INTRODUCTION The City Council is asked to approve a therapeutic massage home occupation. DISCUSSION Applicable Ordinances j Ordinance 110 (attached) regulates massage businesses and services within the City of Andover. This ordinance requires a Therapeutic Massage License that must be renewed annually. The applicant must undergo a background check, provide proof of insurance, provide a description of services and meet minimum education requirements. Once open for business, the business must maintain an appointment calendar and continue to follow a number of performance criteria described in Ordinance 110. The Ordinance has been written to allow licenses to be denied or revoked if these criteria are not met. Comparison of Proposal to Applicable Ordinances The applicant has provided a description of services, and- documentation to demonstrate her education and proof of insurance. An existing room in the basement of the house will be utilized for the business. This room has been inspected by Building Department and was found to be in compliance with the Uniform Building and Fire Codes. Planning and Zoning Commission Recommendation The Planning and Zoning Commission unanimously recommended approval of the proposed home occupation. / Additional Information The applicant has submitted a letter summarizing the details of the proposed business. Attachments Resolution Location Map Letter from Applicant Ordinance 110 1k~IY ",bmittod, &rtJ:L Cc: Rachel Monson, 14279 Vale St NW \ CITY OF ANDOVER , COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING THE SPECIAL USE PERMIT REQUEST OF RACHEL MONSON FOR A THERAPEUTIC MASSAGE HOME OCCUPATION FOR PROPERTY LOCATED AT 14279 V ALE ST NW. WHEREAS, Rachel Monson has requested a Special Use Permit for a therapeutic massage home occupation for property located at 14279 Vale St NW, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No. 110, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Special Use Permit for a therapeutic massage home occupation on said property with the following conditions: 1. The hours of operation shall be Monday through Friday 8am to 10pm. 2. All aspects of the home occupation shall conform with the requirements of Ordinance 110. 3. Upon sale of the premises for which the Special Use Permit is granted, such Permit shall terminate. 4. This Special Use Permit shall be subject to review at any time the City Council determines this use of the property becomes detrimental to the health, safety or general welfare of the community. Adopted by the City Council ofthe City of Andover on this_day of ,2001. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk - - Rachel Monson Special Use Permit Home Occupation - Therapeutic Massage ~ Ii I I -- - ~ I ---l I \ ill ---~ ~~ r ~ 1 >.. *--~~F ~ - I ~ - -~ I - I =t::: -/ I \" AN[ aVE II I ~0 f:::1 t:::'- IIII t::: I} [ I =J, ITA - -" ::: t~ - '\. - /I =l= ~ '-I \-I / / I " _ J 'fl: rr- + ,'-- r'\~'J' -t:: . - ~ ~ ~ ~ ~_<-- _ _ ~ c - _ 0: w - =1-- >- '-/- -c-- i _1= HIT c- ) '-= ->-- '~. '- 'S ~\\iliTn>--" -j 1-- ~" r-- - ~ ~ >- - t- lJ ;. I- " m I-- m 'cTt~ ( , @7BilEffij ::::: t= ~ ~ /I I II 17\ ~~ 'f '- ~ K 1111I1111 !;1 rr ~~l= f- L/j ~@ ~ >-- n~t= Wt::e- I 1/1 T J~ - ~/ '-I-- II I I1I1 I I ?,J C!]j ~ '/1 I 111I I //1 ~ IT", A"? 11I1111111 I , ,'(1 I II -/;\ I I I I lfl"'I'~, ~(\Ll I Ii' / ~ [:3 I THAV ~ 1/ ! j ~ ~ "\ "" if - -,), '-. ls? 0- !I: - J ~L-~1~~ _ ~ - 1~'t-1 ,rtf1f+-= ~ E (\\ II ~>-= ~YETF! .11 R~ ~f-'_ -r;L \--= ~ I I ~~~ ~ ,t~,/ (Is'/- 111Tl~~L...b--~t::: \ 1 IlJlI r--n I ~1\ _ ~ N Location Map. w-<?- . s Andover Planning - - , J Section 6. License Application: RECEIVED a) Therapeutic Massage Establishment License: 1 )a) Joseph Raymond Erickson (home owner) FEB 1 9 2Ge2 14279 Vale S1. N.W. Andover, MN 55304 CITY OF ANDOVER Rachel Melody Monson (Massage Therapist) Same as Above b) The house is a two level split with a small room in the basement at the front of the house. This room is set up and remolded/designed in purpose for me to do massage out of. The bedrooms and main bathroom are on the main floor and away from this room with two doors in between. One door the massage room door and the other the lower level door to the upstairs or entryway. The lower level does have its own functional bathroom with toilet and sink. Our driveway is as wide as our three-car garage and plenty of room to have clients park at the North-end, this way they are off the city streets and out of way of local patrons. c) Joseph and I have never been convicted of any crime or , offense. , / d) N/A e) The service I wish to provide from my home is Massage Therapy. A therapeutic massage ben.efits others by increasing circulation and range of motion. Massage helps to remove toxic waste from our bodies, which in return makes us feel better, and increases energy levels. Massage helps reduce effects of stress, painful or tight muscles, and helps in the healing process from acute injuries from accidents or developmental injuries from everyday living. Massage helps prevent new injuries from happening by relaxing unbalanced muscles or chronic tension in muscles. Massage helps promote better posture and overall better health. I will provide sport DeepfTissue, relaxation, reflexology, pre/post natal, and chair massage. These are all types of massage I have been trained in and have been practicing for two years. I work part-time for Dr. Schadow Chiropractic in Coon Rapids and have been a traveling Massage Therapist for a year and a half. I love my job and hope to further my business by working mostly out of my home. Attached is a copy of my hours of training completed, liability insurance, and a client health form that I require all my clients to complete before a massage, and that I keep 02 With. their chaoges \rOm massage. ThankYou,. W . b / lFt(JL yl/i 7~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 110 AN ORDINANCE REGULATING MASSAGE BUSINESSES AND SERVICES WITHIN THE CITY OF ANDOVER. The City Council of Andover does hereby ordain: SECTION 1. PURPOSE. The purpose of this ordinance is to prohibit massage businesses and services to the public except those licensed as Therapeutic Massage Establishments and Therapeutic Massage Therapists pursuant to this ordinance. The licensing regulations prescribed herein are necessary in order to prevent criminal activity and to protect the health, safety and the general welfare of the people of the city. The purpose of the ordinance is not intended to impose restrictions or limitations on the freedom of protected speech or expression. SECTION 2. FINDINGS. It is hereby found that within the City of Andover there is a need to license therapeutic massage enterprises and therapists and to prohibit all other types of massage businesses and services to the public: / (a) Persons who have a bona fide and standardized training in therapeutic massage, health and hygiene can provide a legitimate and necessary service to the general public. (b) Health and sanitation regulations governing therapeutic massage establishments and therapists can minimize the risk of the spread of communicable diseases and can promote overall health and sanitation. (c) License qualifications for and restrictions on therapeutic massage establishments and therapists can minimize the risk that such businesses and persons will facilitate prostitution and other criminal activity in the community. (d) Massage services provided by persons with no specialized and standardized training in massage can endanger citizens by facilitating the spread of communicable diseases, by exposing citizens to unhealthy and unsanitary conditions, and by increasing the risk of personal injury. (e) Massage businesses which employ persons with no specialized and standardized training can tax city law-enforcement services, because such businesses are more likely to be operated as fronts for prostitution and other / 1 criminal activity than operations established by persons with standardized training. SECTION 3. DEFINITIONS. The following words and terms when used in this Ordinance shall have the following meanings unless the context clearly indicates otherwise: Clean - The absence of dirt, grease, rubbish, garbage, and other offensive, unsightly, or extraneous matter. Good Repair - Free of corrosion, breaks, cracks, chips, pitting, excessive wear and tear, leaks, obstructions, and similar defects so as to constitute a good sound condition. Massal!e Therapist - A person who practices or performs therapeutic massage on a person for compensation and meets the licensing requirements set forth in this ordinance. Off-Site Therapeutic Massal!e Services - massage services conducted away from a licensed massage establishment. Such off-site massage service locations shall include, but not limited to, businesses and private homes. (110B, 6/1/99) On-Site Therapeutic Massal!e Services - massage services conducted at a licensed massage establishment. Such on-site massage service locations shall include, but not be limited to businesses and private homes. (11 OB, 6/1/99) Person - Any individual, firm, association, partnership, corporation, joint venture, or combination of individuals. Therapeutic Massal!e - The practice of applying pressure on, or friction against, or the rubbing, stroking, kneading, tapping, or rolling of the external parts of the human body with the hands or with the aid of a mechanical or electrical apparatus appliance, or device with or without such supplementary aids as rubbing (isopropyl) alcohol, liniment, antiseptic, oil, powder, cream, lotion, ointment, or other similar preparation, for the exclusive purpose oftension, stress, and pain relief, relaxation, increased range of motion, muscle tone improvement, physical fitness, or beautification and for no other purpose, by a person not licensed as a medical doctor, chiropractor, osteopath, podiatrist, nurse, or physical therapist, or an assistant who works solely under the direction of any of the above-described professionals, or beautician and barber who confine their treatments to the scalp, face, and neck. Therapeutic Massal!e Establishment - An establishment in the business providing therapeutic massage services (on-site and off-site) to the public. (110B,6/1/99) 2 SECTION 4. LICENSING REQUIREMENTS. a. Therapeutic Massal!e Establishment License. It shall be unlawful for any person to directly or indirectly, upon any pretense of by any device, engage in the business of keeping, conducting, or operating any massage establishment within the City of Andover, which is open to the public or for which any charge or fee is made, or any money or thing of value is solicited or received, except a therapeutic massage establishment as defined in Section 3, and then only after first obtaining a duly issued license therefore from the City. A person who operates an establishment described in this Ordinance without a valid license issued the city shall be guilty of a misdemeanor offense. b. Therapeutic Massal!e Therapist License. It shall be unlawful for any individual to practice, administer, or provide massage services to the public for consideration within the City of Andover without first having obtained a Therapeutic Massage Therapist License. A person who practices, administers, or provides massage services as described in this ordinance without a valid license issued by the city shall be guilty of a misdemeanor offense. SECTION 5. EXCEPTIONS TO LICENSE REOUIREMENT. A therapeutic massage establishment or therapist license is not required for the following persons and places: 1. A health care facility licensed by the State of Minnesota. 2. A health care facility owned in whole or in part by the State of Minnesota or any of its agencies. 3. A medical clinic or hospital, so long as the massage is performed by a state licensed physician, chiropractor, osteopath, podiatrist, nurse, physical therapist, or an assistant working under the direction of any of the above-described professionals. 4. A physical therapy clinic or athletic facility, so long as the massage is performed by a state licensed physical therapist, athletic director, coach of trainer. 5. A beauty parlor of barbershop located in a commercial or industrial district, so long as the massage is performed by a state licensed beautician or barber, and treatment is limited to the following: (I lOA, 1/6/98) 1. Scalp, face, neck and shoulders associated with a scalp massage. 2. Hands to elbows associated with a manicure. 3. Feet to knees associated with a pedicure. 3 SECTION 6. LICENSE APPLICATION. a. Therapeutic Massal!:e Establishment License Application. An application for a therapeutic massage establishment license shall be made on a form supplied by the city. 1. Initial License Application. all initial applications shall be accompanied by a non-returnable investigation fee in the amount set forth by council resolution. Each application shall contain: a. The names, addresses, and dates of birth of the owners, lessees, operators, massage therapists of the proposed therapeutic massage establishment. b. A legal description and location of the premises. c. Information as to the conviction of any crime or offense committed by anyone listed on the application. d. All applications by corporations shall include the names, addresses, and dates of birth of all persons having a beneficial interest therein. e. A description of services to be provided. f. Such other information as the City Council may require. Prior to consideration of the application by the City Council, an investigation shall be made by the Code Enforcement Officer and the Building Official to determine compliance with this ordinance of all premises proposed to be licensed, and by the Anoka County Sheriff s Department of all persons listed on the license application. 2. Renewals. Each license shall expire on December 31 of that year. Licenses must be renewed annually. The renewal application shall be accompanied by an annual fee as set by council resolution. For a renewal, the applicant must provide full information as required for the initial licenses for any new owners, lessees, operators, or massage therapists proposed to be involved in the massage business, and also provide any changes in the name, address, criminal record, or other relevant information of any other owner, lessee, operator, or massage therapist. The Code Enforcement Officer, Building Official, and/or Anoka County Sheriffs Department may conduct an investigation prior to any renewal. 3. Insurance. Each applicant for a license shall file with the city a Public Liability Insurance Policy or Certificate ofInsurance from a company authorized to do business in the State of Minnesota, insuring the applicant against any and all loss arising out of the use, operation, or maintenance of the Therapeutic Massage establishment. The policy of insurance shall be in limits of not less than $500,000. 4 Failure to keep in full force and effect the insurance required herein is grounds for / revocation. b. Theraueutic Massal!e Therauist License Auulication. An application for a Therapeutic Massage Therapist License shall be made on a form supplied by the city. All applicants shall be at least eighteen (18) years of age. I. Initial License Application. All initial applications shall be accompanied by a non-returnable investigation fee in the amount set forth by council resolution. Each application shall contain: a. The name, age and address of the applicant. b. The length of experience in this occupation and the past places of employment and position held. c. A description of any crime or other offense, including the time, place; date, and disposition for which the applicant has been arrested and convicted. d. A statement as to whether the individual has had any license denied, revoked, or suspended in the City of Andover or the State of Minnesota, the reason therefore, and the business activity or occupation of the individual subsequent to such suspension, revocation, or denial. A background check from the Bureau of / Criminal Apprehension shall be required prior to issuance of a license. The license application shall thereafter be reviewed by the City Clerk, Anoka County Sheriffs Department, and such other departments as shall be deemed necessary. Such departments will thereafter submit their reports and recommendations to the City Clerk, who will submit all of the reports and recommendations to the City Council. The council shall either grant or deny the license. 2. Educational Requirements. Each applicant for a Therapeutic Massage Therapist , license shall furnish with the application proof of graduating from a school of therapeutic massage with a core curriculum of at least 500 hours of in-class, teacher supervised instruction of which no more than 200 hours shall be clinical training. (110A, 1/6/98) 3. Renewals. Each license shall expire on December 31 of that year. Licenses must be renewed annually. The renewal application shall be accompanied by an annual fee as set by council resolution. The Code Enforcement Officer, Building Official, and/or Anoka County Sheriffs Department may conduct an investigation prior to any renewal. / 5 , SECTION 7. ADVERSE ACTION: GROUNDS FOR DENIAL. REVOCATION. J OR SUSPENSION. I. It shall be grounds for denial of the application or for revocation or suspension of the license if the applicant or licensee is not complying with or has a history of violations of the laws and ordinances that apply to the public health, safety, and morals. 2. It shall be grounds for the denial, revocation, or suspension of the license if convicted of any violation reasonably related to the licensed activity and/or occurring on the licensed premise, of any City Ordinance or Federal or State Statute. 3. It shall be grounds for the denial, revocation, or suspension of the license ifthere is fraud or deception involved in the license application. 4. It shall be grounds for the denial, revocation, or suspension of the license ifthe licensee is found to be in control or possession of any alcoholic beverages or narcotic drugs or controlled substances on the premises for which they are licensed to operate, possession of which is illegal as defined in Minnesota Statutes or Andover City Ordinances. 5. It shall be grounds for the denial, revocation, or suspension of the license if the licensee has evidenced in the past willful disregard for health codes and regulations. / 6. It shall be grounds for the denial, revocation, or suspension of the license if the applicant fails to provide all the information and certificates required by this ordinance. 7. It shall be grounds for the denial, revocation, or suspension of the license if the licensee shall refuse to permit any authorized police officers or authorized members of the city to inspect the premises or operation. 8. It shall be grounds for the denial, revocation, or suspension of the license if the licensee is found to be violating provisions of this ordinance. SECTION 8. SANITATION: APPOINTMENT CALENDAR: RULES AND REGULATIONS. I. Sanitation. All licensed massage therapists conducting off-site massage services as permitted by the Zoning Ordinance shall establish and maintain a supply storage facility containing any and all materials used in conducting off-site massage services. The Code Enforcement Officer, Building Official, and/or other city representatives shall have the right to enter and inspect the storage facility at all reasonable times. Rules as to required sanitation and storage shall be adopted in accordance with this section. 2. Appointment Calendar. All Licensed Massage Therapists shall keep a record of all off- site massage services performed. The record shall be legible, written in ink and in the 6 '. English language. It shall include the name of the massage therapist, the name of the person(s) receiving massage services, the address where the massage service was performed, and the date and time of such service. The record shall be maintained for a period of two (2) years from the date the massage service was performed. Such record shall be open for inspection to the City Administrator or his/her authorized representative at all reasonable times. 3. Rules. Regulations and Restrictions. All massage therapist licensees shall: 1. Display current licenses in a prominent place at the place of employment. 2. Not allow the licensed premises to be open for business or allow patrons to be on the premises between the hours of 10:00 p.m. and 7:00 a.m. c. Require that a person who is receiving a massage shall have their genital areas covered with an appropriate opaque covering. In addition the above rules, regulations, and restrictions, the City Council may, upon notice and hearing, promulgate such rules as he or she deems necessary to carry out the provisions and purposes of this ordinance to protect the public health, to provide for safe and sanitary operation of Licensed Therapeutic Massage establishments, to provide for the safety of therapeutic massage establishments, to provide for the safety of therapeutic massage and related massage equipment, and for the proper training of persons employed in the operation of such massage establishments. Notice of the promulgation of such rules, and the hearing date shall be given to all licensees, and notice of the hearing date published once in the legal newspaper. The notice shall advise that at the hearing written or oral comments on proposed rules will be received, and how a copy of the proposed rules can be obtained. Such rules shall be effective after such hearing when filed in the office of the City Clerk. Violation of such rules shall be sufficient grounds for adverse action against licenses issued under this ordinance. SECTION 9. MANAGER OR AGENT. Before a license is issued under this ordinance, the applicant shall designate in writing a natural person who is to be manager and in responsible charge of the business, and upon whom services of process may be made. Such person shall remain responsible for the conduct of the business until another suitable person has been designated in writing by the licensee. The licensee shall promptly notify the city and Anoka County Sheriff s Department in writing of any change indicating the name, address, and date of birth of the new manager, and the effective date of such change. SECTION 10. SUBMISSION OF PLANS AND SPECIFICATIONS. All persons who hereafter construct, extensively remodel, of convert buildings or facilities for use as therapeutic massage establishments which are open to the public, shall comply with the I requirements of the State Building Code and all amended codes. To the extent the 7 building code or fire code do not impose more restrictive requirements, the provisions of this ordinance shall govern. SECTION 11. CONSTRUCTION AND MAINTENANCE REOUIREMENTS. 1. Floors, walls, and equipment in massage rooms, restrooms, bathrooms, janitor's closet, hallways, and reception area used in conjunction therewith must be kept in a state of good repair and clean at all times. Linens and other materials shall be stored at least 12 inches off the floor. Clean towels and wash cloths must be available for each customer. 2. If massage is performed in individual rooms, the doors to the individual massage rooms shall not be equipped with locking devices and shall not be blocked or obstructed from either side. SECTION 12. VIOLATIONS AND PENAL TIES. Every person who commits or attempts to commit, conspires to commit, or aids or abets in the commission, of any act constituting a violation of this ordinance, whether individually or in connection with one or more persons, or as principal, or agent, or accessory, shall be guilty of a misdemeanor, and every person who falsely, fraudulently, forcibly, or willfully, induces, causes, coerces, requires, permits, or directs another to violate any of the provisions of this ordinance, is likewise guilty of a misdemeanor. Each violation of this ordinance shall constitute a separate offense. Conviction of a violation of this ordinance shall be grounds for suspension or revocation of any license issued hereunder. SECTION 14. VALIDITY AND EFFECTIVE DATE. This ordinance shall be effective from and after its passage and publication according to law. Adopted this 1st day of August, 1995, by the City Council of the City of Andover. CITY OF ANDOVER J.E. McKelvey, Mayor ATTEST: Victoria V olk City Clerk Amended 1 lOA, 1/6/98; 110B, 6/1/99 8 @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Communit Development Director t~"\. FROM: Courtney Bednarz, City Planne~ SUBJECT: Consider Special Use Permit/Water Treatment Plant - 1813 Crosstown Blvd. - Planning DATE: March 19,2002 INTRODUCTION The City Council is asked to recommend approval of a special use permit to allow a water treatment facility to be located at 1813 Crosstown Boulevard. DISCUSSION The subject property is zoned Rural Residential (R-l). Public utility uses, including water treatment facilities, require a special use permit to be located in any residential district. Bolton and Menk, Inc. have been selected as the design consultant for this project. They have provided a boundary survey and elevations. A memorandum from Scott Erickson, City Engineer is also attached. A representative will be present at the meeting to describe the facility and answer questions. Site Design The water treatment facility will share an access to Crosstown Boulevard with Public Works. The parking and loading areas will be located on the east side of the building to face Public Works, although there will be an overhead door on the north side of the building facing undeveloped property to the north. The site plan is attached. The north face of the building is shown at approximately 32 feet from the north property line. The rear yard setback for the Rural Residential Zoning District is 50 feet. A variance is needed to the rear yard setback to accommodate the building as shown on the site plan. The findings for this variance are as follows: 1. The minimum front yard setback is 40 feet. The existing right of way for Crosstown Boulevard is 66 feet. The right of way will need to be widened to allow future / improvements to Crosstown Boulevard. The building is located to meet the minimum front yard setback requirement after right of way expansion. The underground tank in front of the building is located to prevent conflicts with future right of way expansion. , Due to the limited depth of the property, this causes the building to encroach into the 50 foot rear yard setback. 2. The building has been designed and located on the site to accommodate future expansion on the west side of the building and to keep parking and loading areas away from undeveloped property to the west. 3. The building has been located at a similar distance from Crosstown Boulevard as the Public Works, Fire Station and City Hall buildings. Building Design The structure has been designed to complement the City Center Campus. The majority of the structure will be approximately 25 feet in height. An effort has been made on the south and east sides of the building to lower the roofline and provide some architectural detail. The building will be faced with masonry siding to match City Hall. Construction Schedule It is anticipated that site preparation will begin this year and that construction will be completed in July of2003. PLANNING AND ZONING RECOMMENDATION The Planning and Zoning Commission unanimously recommended in favor of the proposed water treatment facility. The Commission asked staff to check with the City Attorney to ensure the correct procedure was being followed concerning the variance to the rear yard setback. There was concern that the variance was not mentioned in the public notice. The attorney confirmed that the correct procedure was being followed and reminded staff that variances currently do not require a public hearing. As a mater of procedure, staff sends notices to property owners within 350 feet for any item that is reviewed by the Planning and Zoning Commission, places a sign on the property and maintains an information message line. These notices do not contain the specific details of a proposal but are intended to encourage public participation. For this case, staff has also discussed the project with the adjacent property owner and provided a copy of the survey. Attachments Resolution Location Map Memorandum from City Engineer Time Schedule Site Plan Elevations Planning and Zoning Commission Minutes , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R_ A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF THE CITY OF ANDOVER TO CONSTRUCT A WATER TREATMENTFACILTIY ON PROPERTY LOCATED AT 1813 CROSSTOWN BOULEVARD NW. WHEREAS, the City of Andover has requested a Special Use Permit to construct a water treatment facility on residential property located at 1813 Bunker Lake Boulevard; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 4.26; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit as requested. WHEREAS, The City of Andover has petitioned to vary from the 50 foot rear yard setback requirement of the Rural Residential Zoning District; WHEREAS, the City Council finds that the right of way will need to be widened to allow future improvements to Crosstown Boulevard and the building is located to meet the minimum front yard setback requirement after right of way expansion; WHEREAS, The underground tank in front of the building is located to prevent conflicts with future right of way expansion. Due to the limited depth of the property, this causes the building to encroach into the 50 foot rear yard setback; WHEREAS, the building has been designed and located on the site to accommodate future expansion on the west side of the building and to keep parking and loading areas away from undeveloped property to the west; WHEREAS, the building has been located at a similar distance from Crosstown Boulevard as the Public Works, Fire Station and City Hall buildings. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the Special Use Permit to allow a water treatment facility on said property with a variance to reduce the rear yard setback to 32 feet with the following conditions: 1. Building and Fire Department review and issuance of a building permit. Adopted by the City Council of the City of Andover on this _ day of , 2002. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk City of Andover Special Use Permit , Water Treatment Facility / J 2155 I I 15450 I 2170 w 15400 2120 2060 :i 15318 2159 - 15260 Ii; W 15245 -' I- t3 15219 Z ~15 F 15211 0 I ~~ > ' "'--- '" <.') ffi \"~ z 0:0 I 0:(>- 5 NA A9~ I fl:i CITY en / s? Q ~ ~'(},.o ~ UJ HJM..L 1780:: :r: . 1949 1901 18531831 / / u: / / \~il ,. CROSSTOWN BLVD -~ I ------ / 1900 Andover Community School 14950 1919 1910 1920 14744 1919 14722 . Project Location Map w4-' s City of Andover Planning Department Andover, MN J Water Treatment Facilitv The City is planning to construct a 6,200 gpm Water Treatment Facility on the 2.28 acre site adjacent to the existing Public Works Facility. This facility will include aeration, detention and filtration treatment processes. Chemical handling and storage facilities for process chemicals will be incorporated into the facility. Finished water storage and high service pumping facilities will also be included in this facility. The Water Treatment Facility Building will be designed to compliment the architectural features of the existing Public Works Facility Building and City Hall Building. . - I 32.00' . 121.7\5' I ~::::-------- 0 I '- '- I '- '- 0 " 0 I e-- '-,- L ~~~--_.::::"" ~ n = 0 0 ~ 0 t> - \ n '. , B1.7'J' I I I I __J=:n"~__J 77.00' ~U€ -- lO_PIIlJC ..... FM:tJ1Y , alQSSTOlltl BOOLEVARD (CSAH 118) ~ / ~~~cl"~~~ - r~ r:.;.:;J_LoT---"" 8- """"aNK. 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U L.:. ~ Q)...... o.~ol-IC:_C:~~(]JOC:ol-I~~ BO(]J(]JOVl::JOlC:Vlc:>u::JCroc: ~~~~~88~~8~~ffi883:~ ~~~~r p,0~.,~ ~:~t!l'~ . - Regular Andover Planning and Zoning Commission Meeting Minutes - February 26, 2002 , Page 3 Motion by Greenwald, seconded by Hedin, to recommend to the City Council approval of Resolution No. R_, approving the Special Use Permit request of Rachel Monson for a Therapeutic Massage Home Occupation for property located at 14279 Vale Street NW. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. Mr. Bednarz stated that this item would be before the Council at the March 19,2002 City Council meeting. PUBLIC HEARING: SPECIAL USE PERMIT (02-01) FOR A WATER TREATMENT FACILITY IN A RURAL RESIDENTIAL ZONING DISTRICT FOR THE CITY OF ANDOVER ON PROPERTY LOCATED AT 1813 CROSSTOWN BOULEVARD NW. Mr. Bednarz explained that the Planning Commission is being requested to recommend approval of a Special Use Permit to allow a water treatment facility. Mr. Kraabel presented to the Commission the plans for the Water Treatment Facility scheduled to be located at 1813 Crosstown Boulevard. He presented a layout of the ---~ facility and explained how it would operate. He mentioned that they are looking at putting up wallboards in the main entrance so it can be used for educational purposes. Commissioner Kirchoff questioned how the facility will adapt to any expansion projects in the future. He questioned if the facility will serve the needs of the City in the future. Mr. Kraabel stated that the plan is to place the facility as far to the east on the property as possible to allow for future expansion to the west. Commissioner Kirchoff questioned if the facility would fit the needs of the City currently. Mr. Kraabel stated that it would definitely fit the City's current needs and includes expansion potential within the facility. Commissioner Gamache questioned how long the facility will last when taking into consideration the new growth of the City. Mr. Kraabel stated that it should last between 15 to 20 years before expansion would be needed. Commissioner Hedin questioned how many houses the facility would serve. Mr. Kraabe1 stated that he is unsure as to the exact number of houses it would serve. He estimated that approximately 6,000 households utilize city water. Mr. Kraabel stated that the City uses approximately 2.3 million gallons per day. Commissioner Greenwald questioned ifthe facility will be able to handle potential changes to Federal and State regulations. Mr. Kraabel stated that the facility should be able to handle most changes without a problem. , - Regular Andover Planning and Zoning Commission Meeting Minutes - February 26, 2002 Page 4 Chair Squires questioned if the exterior of the building would match the Public Works facility. Mr. Bednarz presented the Commission with colored drawings demonstrating the exterior appearance. He also went on to review the site plan noting that a variance to the rear yard setback requirement of the R -I zoning district is needed. He added that the findings for the variance include: 1. Allowing space to expand the R-O- W of Crosstown Drive at the front of the site; 2. To allow the structure to line up with the front yard setbacks of the Public Works, Fire Station #3, and City Hall; 3. To locate the facility on the site to allow for future expansion to the west. Commissioner Hedin questioned if there would be much noise generated by the facility. Mr. Kraabel stated that there would be very little noise. Commissioner Gamache questioned if the facility would do anything for the water hardness. Mr. Kraabel stated that the facility isn't set up to change the water hardness. - Commissioner Kirchoff questioned if there-are any facilities similar to this in the surrounding cities. Mr. Kraabelmentioned that Champlin also has a gravity system, however Andover's would be set up differently. , Commissioner Kirchoff mentioned that he thinks it's a great idea to have wallboards in the entrance for educational purposes. Mr. Kraabel stated that the idea is to educate the public as much as possible. Chair Squires questioned ifthe site plan allows for bus parking. Mr. Kraabel stated that there is a place to park buses; however there wouldn't be more than one bus at the facility at anyone time. Commissioner Hedin stated that he highly encourages trees and bushes along the north and west side of the building. Mr. Bednarz stated that the landscaping would be similar to the City Hall site. Mr. Kraabe1 mentioned that they hope to keep as many of the big trees as possible. Mr. Bednarz mentioned that the variance is included as part ofthis approval. Motion by Hedin, seconded by Falk, to open the public hearing at 7:35 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. There was no public input. Motion by Hedin, seconded by Greenwald, to close the public hearing at 7:35 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. . - . Regular Andover Planning and Zoning Commission Meeting Minutes - February 26, 2002 Page 5 Commissioner Falk questioned how accurate the time table is that was included in the packet. Mr. Bednarz stated that they are hoping to stick to the schedule as much as possible. Motioll by Falk, to recommend to the City Council approval of Resolution No. R_, granting the Special Use Permit request of the City of Andover to construct a Water Treatment Facility on property located at 1813 Crosstown Boulevard NW. Further Discussion Chair Squires questioned if there are public hearing requirements for variances. Mr. Bednarz stated that variances are generally included with public hearings for Special Use Permits and plats. Chair Squires questioned if there was anything mentioned in the public hearing notice regarding a variance. Mr. Bednarz stated that there was no mention of the variance in the notice. Commissioner Greenwald questioned Commissioner Falk ifhis motion includes the variance. Commissioner Falk stated that his motion is just for the special use permit, / since the variance request would come later. Mr. Bednarz stated that the variance is included in the resolution along with the special use permit. Chair Squires stated that he doesn't have a problem with the variance, however suggested the City Attorney be contacted to determine whether or not it was handled properly. Mr. Bednarz stated that he would check with the attorney. Commissioner Hedin suggested the motion be subject to approval by the City Attorney. Commissioner Falk stated that he withdraws his motion, since he feels the residents need to know about the variance request. Chair Squires stated that the other option is to move it forward to the Council with the approval conditioned that everything was handled appropriately. Commissioner Falk questioned if a letter could be sent out to the residents. Chair Squires stated that this is something that should be worked out at the staff level. Commissioner Greenwald left the meeting at 7:45 p.m. . . Regular Andover Planning and Zoning Commission Meeting Minutes - February 26, 2002 Page 6 Commissioner Falk stated that he would keep his motion to recommend to the City Council approval ofthe special use permit including the variance, subject to review by the City Attorney to assure that everything was handled properly. Mr. Bednarz stated that he would check with the City Attorney. Commissioner Kirchoff stated that he would second the motion. The motion is as follows: Motion by Falk, seconded by Kirchoff, to recommend to the City Council approval of Resolution No. R_, granting the Special Use Permit request ofthe City of Andover to construct a Water Treatment Facility on property located at 1813 Crosstown Boulevard NW, subject to review by the City Attorney that appropriate procedures were conducted regarding the variance request. Chair Squires stated that he doesn't feel it's fair unless a variance is referenced, even if the City Attorney determines that everything was done appropriately. - Commissioner Falk questioned if Ordinance No.8 should be reviewed and possibly modified. Mr. Bednarz stated that it will be reviewed sometime this year. . Motion carried on as-ayes, O-nays, 2-absent (Daninger and Greenwald) vote. Mr. Bednarz stated that this item would be before the Council at the March 19, 2002 City Council meeting. OTHER BUSINESS Mr. Bednarz stated that the Commission is being requested to schedule ajoint meeting with the City Council to discuss a number of issues. He stated that four dates have been suggested as possibilities. The Commission agreed on March 21 5t as the date for the joint meeting. Mr. Bednarz mentioned that the new Community Development Director is now on board with the City of Andover. Chair Squires questioned if there are site plans available for review by the Commission regarding the Andover Station development. Mr. Bednarz stated that there should be a full submittal for the west end ofthe park in the near future. ADJOURNMENT Motion by Hedin, seconded by Kirchoff, to adjourn the meeting at 7:56 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Daninger and Greenwald) vote. @ '. CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: lohn Emr, City Administratof Scott Erickson, City Enginee. t FROM: Todd Haas, Asst. City Engineer SUBJECT: Consider Coon Creek Watershed District Appointment - Engineering DATE: March 19,2002 INTRODUCTION This item is in regard to recommending to the Anoka County Board of Commissioners an individual or individuals to serve as a manager on the Coon Creek Watershed District. DISCUSSION / The individual that currently serves as a manager on the Coon Creek Watershed District is Joseph Marvin who resides in Andover. Mr. Marvin's term expires May 27, 2002. Mr. Marvin has re-applied to fill one of the two open manager positions (see attached letter). Anoka County has placed a public notice in the various local newspapers as required by law. Attached is the letter regarding the procedure. The City of Andover does not need to submit three names as one name is sufficient per Assistant County Attorney, Ms. Pam McCabe. A letter of recommendation from the city will need to be submitted to the County Board of Commissioners by March 27, 2002. ACTION REOUIRED The City Council is requested to submit a letter to the Anoka County Board of Commissioners supporting Joseph Marvin to be appointed to the Coon Creek Watershed District. Note: The Coon Creek Watershed District Administrator Mr. Tim Kelly has indicated that Mr. Marvin has done a very nice job serving as a manager with the District. Respectfully submitted, ~~ Todd Haas / cc: Joseph Marvin, 13907 Eidelweiss Street NW (.\ ~J' -:' Q..........'" - {'l ----} - .."- COUNTY OF ANOKA ___..".rm_ -,._---- \ Office of Co lint)' Administration F~ C.- C -~:-, ' \ ;:: I . r-- .m..'.'''---'---' ! GOVERNMENT CENTER ! I ) , 2100 3", A,,"",. Aook" M;o",,,,t, 55303-2265 FEB - 6 <:1101 'U (612) 323-5700 : i L.. .- February 4, 2002'~ R JOHN "JAY" McLINDEN County Administrato, The Honorable Julie Trude Council Member, City of Andover 13862 Holly St. NW Andover, MN 55304 RE: Coon Creek Watershed District Appointment -- Dear Council Member Trude: In accordance with the provisions of Minn. Stat. 9 103B.227, Anoka County in February 2002 will publish notice that terms will expire for two managers on the Coon Creek Watershed District Board of Managers. The notice publication requirement applies because Coon Creek Watershed District is considered to be a watershed management organization. The published notice must state that persons interested in being appointed may submit their names to the appointing authority which . is the county board for a watershed district appointment. For your information, a copy of the notice which will be published is attached. In appointing a manager to the Coon Creek Watershed District, Minn. Stat. 9 1030.311 is also applica.ble. This statute requires a county board to appoint a manager for a watershed district from a list of persons nominated jointly or severally by the towns and municipalities within the district if a list(s) is submitted 60 days before the manager's term of office expires or to appoint a manager who resides in a city or town that fails to submit a list. If there is a desire to jointly submit a list for the manager appointment, you may wish to confer with affected cities and towns and jointly submit the list. The cities and towns with territory located in the Coon Creek Watershed District are Andover, Blaine, Coon Rapids, Ham Lake and Columbus. In order for names submitted to the county to be considered a list under the statutory definition, the list must contain the names of at least three nominees eligible to be appointed. To be eligible for an appointment, a nominee must reside within the watershed district boundaries, be a voting resident of the district, and not be a public officer of the county, state, or federal government (except that a soil and water conservation supervisor can be appointed). The county board may choose to appoint someone who is not on a list if the person resides in a city or town which did not submit a list. FAX: 323-5682 Affirmative Action I Equal Opportunity Employer TOOrrTV: 323-5289 .'~ . February 4, 2002 Page 2 \ In making watershed appointments, there is an additional factor which is to be considered by a county board. Minn. Stat. ~ 1030.311 requires watershed district managers to be appointed to fairly represent the various hydrologic areas within the watershed district by residence of the manager appointed. The appointees whose terms will expire on May 27,2002, are Eldon Hentges and Joseph Marvin, who reside in the 4 and 16 portions respectively of the Coon Creek Watershed District. The other managers live in 6, 10 and 15. A map with the location of current board members noted is being forwarded to your city's manager/clerk. If you have any questions regarding this appointment process, you may contact Pam McCabe, Assistant County Attorney, at 323-5667. f;l~ John "Jay" Mclinden County Administrator JM/paa Enclosure cc: Pam McCabe, Assistant County Attorney Patsy Anundsen, Administration Office Manager City Administrator John Erar . - . The Honorable Julie Trude Council Member City of Andover :32 Holly St. NW Andover MN 55304 City Administrator John Erar The Honorable Don Jacobson Council Member City of Andover. 14826 University Ave. NW Andover MN 55304 City Administrator John Erar The Honorable Ken Orttel Council Member City of Andover 2772 Bunker Lake Blvd. NW Andover MN 55304 City Administrator John Erar The Honorable Mike Knight Council Member City of Andover 4660 175th Avenue NW. Andover MN 55304 City Administrator John Erar - " Honorable I. .,e Gamache Mayor City of Andover 2815134th Avenue NW Andover MN 55304 City Administrator John Erar / . .. , NOTICE IS HEREBY GIVEN pursuant to Minn. Stat. 9103B.227 and 91030.311 that a vacancy will occur on the Coon Creek Watershed District Board of Managers due to the expiration on May 27,2002, of the terms of Eldon Hentges and Joseph Marvin. Term of appointment is for three years. Managers are eligible to be reappointed. Persons interested in being appointed to serve on the Coon Creek Watershed District Board of Managers may submit their names for consideration to the Anoka County Board of Commissioners, the appointing authority. Minn. Stat. 91030.311 permits the cities and towns in the district to submit a list(s) of nominations to the county board. If a valid Iist(s) containing at least three eligible nominees is submitted at least 60 days before the term(s) expire, the Anoka County Board of Commissioners is required to make the appointment(s) either from the list(s) or to appoint a manager who resides in a town or city that fails to submit a list. Since a list may be submitted, persons interested in being considered for appointment may wish to contact their city or town to request to be included on a list of nominations. In the absence of a valid list, the Anoka County Board of Commissioners may appoint any voting resident of the Coon Creek Watershed District who is not a public officer of the county, state or federal government. ~~~~ ~f:3, )H~~- Assistant County Attorney Jo "Jay" cLi den County Administrator PUBLISH IN: Anoka County Union, February 8, 2002 Forest Lake Times, February 7, 2002 Focus Newspapers, February 14, 2002 Quad Community Press, 12, 2002 , . . BOARD/COMMITTEE ROSTER , J COON CREEK WATERSHED DISTRICT APPOINTEE: TERM EXPIRATION: President Paul Williams May 27, 2004 256 119th Avenue NE Blaine, MN 554:;34 Phone: 763-757-1812 (H) 763-757-1169 (0) Vice President Jeff Knoll May 27, 2003 3301 157th Avenue NW Andover, MN 55304 Phone: 763-421-4678 (H) 763-421-3257 (0) Secretary Joseph Marvin May 27, 2002 13907 Eidelweiss St NW Andover, MN 55304 Phone: 763-427-1131 (0) 763-427-8983 (H) Treasurer Eldon Hentges May 27, 2002 15610 Naples N.E. Ham Lake, MN 55304 Phone: 763-434-5722 (0) 763-434-5722 (H) Member-at-Large May 27, 2004 Warren Hoffman 15740 Lexington Ave NE Ham Lake, MN 55304 J 9-2 Mar-14-02 10:50am From-Anoka County Attorney +7634227589 7-168 P.00Z/002 F-471 Coon Creek j Watershed District .. "~"~l ~\ ~:.I ,-:, "l~ . '..;.... ANDOVER :..". ',::i ;':I;-~:l YI:, ( / N W.E S .. LEGEND \, .:' ( ANDOVER BLAINE '~~11l~11 COLUMBUS TOWNSHIP . COON RAPIDS 1~")lJ""~~"\ HAM LAKE ,~ loll \., .. MAR 14 2002 11:03 +7634227589 PAGE. 02 2:13'38I:ld 8.1. nl.C\:'~9.1. 13\:':\:'t 2:13132: \:'t ~I:lW . . MARvIN LAw OFFIGE, L.L.G. JOSEPH E. MAR\'lN ATTORJo1[!:Y AT {j,W 'TElLPHONE: 7e:lA27.11>l\ r"":$IMIlL: 763.<1.27.1178 :E-MAIL: 1~@Qwl:s\:.xlet .PNO~ oFFtOE CI!:NIER 21$0 't'H1RD A~~' SurrE: 20 LECJA1, AsSISTNolT ANOKA. ~50'l:h 60:303-2296 SUSAN R. W~ I March 14, 2002 I I Mayor and City Council Members City of Andover I 1685 Crosstown Boulevard NW . I Andover, MN 55304 \ VIA FACSIMILE 763.755.8923 AND U.S. MAIL i , , Re: Coon Creek Watershed District I Dear Mayor and City Council Members: As you aware, 1 have been on the Board of the Coon Creek Watershed District for several years. I am interested in reapplying for the position. .' Z/Z'd \:'LS'ON Jii 3JI330 Ml:li NI^~I:lW WdEE:Z Z1313Z.\:'t'~I:lW @ , CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato+ FROM: Will Neumeister, Community Development Director ~ SUBJECT: Discuss Ordinance AmendmentJRequire Storm Shelters in New Residential Structures without Basements - Planning DATE: March 19,2002 INTRODUCTION On March 6, 2002, the City Council discussed the issue of storm shelters and asked that it be brought back for further discussion at the next meeting. At that meeting, staff presented an option for requiring storm shelters in new residential structures without basements that was patterned after the City of Lakeville's Ordinance. / Council discussion at the March 6, 2002 meeting included exploring other options that could be added to improve the safety of these type of housing units (i.e. roof tie downs). Staff has prepared a list of other options that could be offered as informational only to home builders/owners to incorporate into their slab-on-grade homes without reaching the level of costs that would be associated with the full concrete "bunker" type of shelter that FEMA has established as a safe room. DISCUSSION In consulting with the City Attorney on this new idea of offering options, but not mandating their construction, he indicated that he had no problem with the City offering the option where builders could build safety measures into their homes, as long as the City makes it clear in the literature that the City is not endorsing or recommending any specific option and the homeowner should consult with a qualified builder before construction. Please refer to the list of options below that Staff has prepared that could be considered. OPTION I a. Install hurricane clips on rafters. b. Install sill plate tie downs on treated sill plates, bathroom walls 2'-6" O.c. c. Install %" plywood on one side of bathroom walls. d. Install double 2 x 4 & 2 x 6 studs on walls 16" o.c. e. Install steel door per FEMA drawing No. 14. OPTION II / Install hurricane clips on rafters. a. b. Install sill plate tie down bolts on treated sill plates 2'-6" O.c. c. Install W' plywood (2) layers as shown on FEMA spec. drawing No. AG-5 without steel plate. d. Install steel door per FEMA drawing No. 14. e. Install double 2 x 4 & 2 x 6 studs on walls 16" O.c. OPTION III a. Give detailed drawing on underground safe room in location complimentary to house design. b. Show all details including door type, size and location. OPTION IV a. Follow specs. per FEMA booklet 320 Second Edition, August 1999. Also attached is the previously provided information on costs, including a draft of an ordinance amendment that would require "safe rooms" to be constructed in slab on grade residential construction that would meet FEMA guidelines and standards. J The City Attorney has provided an opinion that the City can require safe rooms in the Zoning Code without conflicting with the building code at this time. There may be legislation in the future that further restricts local zoning controls that would cause the City to repeal this ordinance. If approved, this ordinance amendment would not affect projects already under review by the City. Without establishing an ordinance amendment, safe rooms may be required of any project that receives planned unit development review. Attachments Lakeville Ordinance FEMA Guidelines Proposed Ordinance Amendment Council Meeting Minutes (March 6, 2002) ACTION REOUIRED Please discuss the options and/or possible ordinance amendment. Determine if the options offered to builder/developer (to implement at their discretion) is the direction the Council wishes to proceed with, or whether an ordinance amendment to require "safe rooms" to meet FEMA guidelines and standards should be adopted. Respectfully submitted, / ~#~~ Will Neumeister - .. . ~UMMUN~IY V~V~L~M~N !-'AI.:>::. t:J~ /J.r.JI.G.UI:JJ. t}i.::JO O~":::II:l:>"",::I f( _ u -- - - - - .--11 -- / . LA~I)ItA.~ e IlYCCJPE.. - -~-- / - -- -, 11.58-21 - 11-58-21 b. For dwellings without basements: five hundred forty (540) square feel. c. Garages shall be a minimum of twenty feet (20') in width. )- E. Storm Shelter: In cases where dwelling units are constructed slab on-grade, provlsions shall be made to provide for storm protection either Internally to the unIt or in a separate storm shelter structure. Compliance with this requirement shall be based upon Federal Emergency Management Agency (FEMA) guidelines and standards which are on file with the City Building Official. F. Outside Storage: Outside storage shall be allowed only in designated areas whiCh are screened In accordance with Chapter 21 of this Title and under the ownership of the property owners' association subj~__ to other applicable provisions of this Title. G. Utililles;- - 1. Underground Or Exterior ServIce: All utilities serving an RM-1 , subdivision, Including telephone, electricity, gas and telecable shall be installed underground. Exterior utllity meters and/or fixtures shall be located in interior side or rear yards when possible and shall be . ",;-. .~. ,...... screened from view of adjaoent properties and the pUblic right of way. 2. Public Utlllty Service: Separate publIc utility services shall be provlded to each unit unless exempted by the City Engineer. 3. Water Connection: Individual unit shut-off valves shall be providad. 4. Sewer Connection: Where more than one unit is served by a sanitary sewer service, all maintenance and cleaning shall be the , .responsIbility of the property owners' association or owners. '. " i ~ ,: /" " '~-'> ';, -" ~ H. Streets: All streets shall be public and Shall comply with the design standards and specifications as governed by the City's Subdivision Ordinance', except that the required right-of-way width may be reduoed to fifty feet (50') and the required street width reduced to twenty eight feet (26') (back of curb to back of curb) by conditional use permit. ,. See Tille 10 of this Code, / November 2000 City of Lak.~ll1. . . =-~A6(/lde~ . , - "- ....SECTION II PLANNING YOUR SHELTER Table 11.3 shows the average costs for building three types of shelters- lean-to, aboveground (AG), and in-ground - in new houses on basement, slab-on-grade, and crawlspace foundations according to the design plans in this booklet. These costs are for shelters with a floor area of 8 feet by 8 feet. Table 11.3 Average cost for an 8-foot byB-foot shelter in a new house - / ,;': NA = shelter type not applicable for the foundation type shown 1 AG = aboveground shelter (which can also be built in a basement) 2 A first-floor, wood-framed interior room, such as a bathroom or closet, would be a normal part of a new house; therefore, the dollar amount shown is the additional cost for building the room as a shelter rather than as a standard interior room. The cost of retrofitting an existing house to add a shelter will vary with the size of the house and its construction type. In general, shelter costs for existing houses will be approximately 20 percent higher than those shown in Table 1\.3. / 26 FEDERAL EMERGENCY MANAGEM ENT AGENCY - . II PeMA' 6vider -I,' - . - 1)1%7 '.__ . - . . -;;- :E FOR DOOR SPECIFICATION -;4. ",p-:x. DOOR SIZE 3'-0" ----./ (DOOR MAY SWING IN OR OUT) A SECOND DOOR CAN BE ADDED ON OPPOSITE WALL ALSO SEE NOTE 20, SHEET 2 I . TEE ANCHORAGE I (4) PER JAMB C> .' . ~. ". . " . . "' - 16 GA METAL DOOR FRAME \ " ?- __ CONC. HEADER \ I' / I ABOVE DOOR 1N--\2) #4 I ,/ I \ I /^, I c en HORIZ. BARS ( EXHAUST FAN~__' I co . , (LOCATION BY I .1 ~ NZ '. BUILDER) SEE 3-3ct?8 :1 ~. .... .... " , .... ' ....-- . "I I u; 3\ I V -, , - . . Cl .. . ~ . . e.- . ..b.~ - 2 FLAT WALL ICF SYSTEM PLAN AG-7 SCALE: 1;2"=1'...{)" INSULATING CONCRETE FORM- P LA N S DRAWING NO.:AG-7 SHEET 12 OF 16 DATE: AUGUST 1999 FEDERAL EMERGENCY MANAGEMENT AGENCY ., MITIGATION DIRECTORATE WASHINGTON. DC ,(/ eeMAca;idet;~/1 -,- . ~I~ . ~ IO"IJ' . ~'~.{ ?!~I ;\;~l~ ~i4";!' .\~ft.l 7t~ f,~\~ii: ~:il~~~ ~!JJ~:J 'rwJ.\' FURRING STRIPS SEE FOR DOOR SPECIFICATION ~ AND INTERIOR MAX. DOOR SIZE 3'-0' l:'~~; ... FINISHES (TYP.) (DOOR MAY SWING IN OR OUT) !(Vjli; ALSO SEE NOTE 20, SHEET 2 ;~il 8'-0" (MAX.) {~11t~ TEE ANCHORAG= \'!j~~ (4) PER JAMB ~;;~ ~":J GROUT SOUD:i~i ".i'...t i:j:\1 16GA .1\1:, <I',;} METAL DOOR FRAM:: "~j ;;;i "0, \ f\ /\ :~;~l \ I' / I Ii! \ / ~;\ \ I ^ I ,-." \ ..,'~ ~ EXHAUST FAN l/ ' , 1{ (LOCATrON BY -- C\J z g, 6- r---__ BUILDERN.EE 3-3A-38 Ill--- ;,j I Ir--~"""_ ,G-3 I ')~ 5' I II ... .... 'I ~ I I, )) - ........_ I I R~FORCE BOND BE'" c:> I I' ABOVE DOOR W/(2)#4.it : ( // _ HORIZONTAL BARS ~l' L J.::=.:-~ "f -- ~ S-O" ~ / --------------------- I /----------------...... CHA$ CHASE WALL FOR I \ PLUMBING ACCESS I 1 PLU~1 PER CODE J I PER]' I C; I !';~ I I ,. I I 'I; II \ --t--------../ 'r. .... 1 '~ ~J :j i \ GROUT ALL ., CELLS SOLiD l , 6" eMU #4 VERTICAL BAR ! , (MIN.) IN EACH CELL I J '; II " 1 i , i I , ! . . "- CITY OF ANDOVER I COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. SHHHHHH AN ORDINANCE AMENDING SECTION S.23, RESIDENTIAL BUILDING STANDARDS, OF ORDINANCE S, THE ZONING ORDINANCE THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: 8.23 Residential Building Standards. All permitted residential structures in R 1, R 2, R 3, and R 1 zoning districts shall meet the following design criteria: (A) All structures shall have permanent concrete or treated wood foundations which will anchor the structure, which comply with the Uniform Building Code as adopted in the State of Minnesota and which are solid for the complete circumference of the house. Except, four-season porches may be constructed without the permanent foundation provided the porch does not exceed a maximum coverage of twenty (20%) percent of the footprint of the habitable portion of the principal structure. (SJJJJ,5- 16-95) f (B) Sixty (60%) percent of a residential structure shall have a minimum width of twenty-four (24') feet. Width measurements shall not take into account overhangs or other projections. Such width requirement shall be in addition to the minimum area per dwelling requirements of Section 6.02 herein. (C) Single family dwellings other than approved earth sheltered homes shall have at least a 4/12 roof pitch and shall be covered with shingles or tiles. This requirement shall not apply to three-season porches, four-season porches, greenhouses and solariums provided they meet the Uniform Building Code and are approved by the Building Department. (SJJJJ,5-16-95) (D)All single family dwellings shall have roof overhangs which extend a minimum of one (1 ') foot from all the walls of the Structure unless the style of the house dictates otherwise and said plan is approved by the Building Official prior to any permits being granted. (SIT, 8-04-S7) (E) All single family structures must be built in conformance with Minnesota Statute 327.31 to 327.35 or the Uniform Building Code as adopted in the State of Minnesota. (F) Any metal siding upon single family residential structures shall have horizontal edges and overlapping sections no wider than twelve (12") inches. Sheet metal siding shall not be permitted in such districts. (G) All exterior construction, including finish and the final grading shall be completed in accordance with plans and specifications within one (1) year . . following date of permit issuance. All existing buildings not meeting the , I provisions of this Ordinance shall comply within one (1) year following adoption of this Ordinance. (8X,3-22-84) (H) In cases where dwelling units are constructed slab-on-grade. provisions shall be made for storm protection either internallv to the unit or in a separate storm shelter structure. Compliance with this requirement shall be based upon Federal Emergencv Management Agencv (FEMA) guidelines and standards which are on file with the Building Official. Adopted by the City Council of the City of Andover this 19th day of February, 2002. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk Michael R. Gamache, Mayor . Regular Andover City Council Meeting Minutes - March 6, 2002 " Page 6 (Unapproved minutes) CONSIDER AMENDMENT TO ORDINANCE 258lLAWFUL GAMBLING Councilmember Jacobson stated that he asked to have this item pulled so he could vote against it. MOTlONby Trude, Seconded by Orttel, to Approve Item No. 12 (Consider Amendment to Ordinance 258/Lawful Gambling). Motion approved 3.1 (Jacobson opposed). ~ DISCUSS ORDINANCE AMENDMENT/REQUIRE STORM SHELTERS IN NEW RESIDENTIAL STRUCTURES WITHOUT BASEMENTS, CONTINUED It was noted the City Council had asked staff to explore zoning regulations that would require shelter from severe weather to be provided in all residential developments. It was noted the City Attorney had provided an opinion that the City could require safe rooms in the zoning ordinance without conflicting with the building code at this time. It was noted there might be legislation in the future that further restricts local zoning controls that would cause the City to repeal this ordinance. / It was noted that if approved, this ordinance provision would not affect projects already under review by the City. It was noted that safe rooms could be required of any project that received planned unit development review. City Council was asked to discuss the ordinance amendment and determine if the proposed amendment was acceptable. Councilmember Orttel stated that he had serious concerns and would like to wait to discuss this when Councilmember Knight was present. He stated that when they look to the Federal Government to make a standard for a storm shelter, they come up with a solid concrete encased structure that no house anywhere has. Councilmember Trude stated she was concerned with the cost. Mr. Erar stated that he did talk to Councilmember Knight and he indicated he would be interested in something like this but he was open to other ideas. Councilmember Knight stated to Mr. Erar that he was concerned with the cost. Fire Chief Winkel stated that he would be interested in a shelter like this because if a storm took a house down, the fire department would know where to look for the people in the house. He stated he would encourage the Council to consider this even though it was expensive and he would like to see this advertised as a positive thing instead of a negative thing. He commented that when it came to lives, how could they put a price on a life and say a shelter would be too expensive to build. Regular Andover City Council Meeting Minutes - March 6, 2002 J Page 7 (Unapproved Minutes) Councilmember Jacobson stated that they could have one storm shelter in a group of homes that the residents could share. Councilmember Orttel stated that requiring an 8x8 foot room would be too large and if a group oftownhomes shared a storm shelter then what would happen ifthe person with the storm shelter would not be home when there would be a severe storm. Everyone in the group would need a key to those person's home. He stated that each home should have a concrete closet with enough room for two people. He stated that what he did not understand was why sprinkler systems were not required in homes when there are more homes with fires than being destroyed by severe storms. Councilmember Jacobson stated that when you have a slab on grade home, there is no protection from severe weather at all. Councilmember Trude stated she thought they should hold this over until Councilmember Knight was there. She stated that there should be one party room/storm shelter per development. Councilmember Orttel stated the State had a very stringent building code and he did not think that they should mess with it locally. Mayor Gamache stated that Lakeville was the only city in , Minnesota to require shelters for townhomes, not single-family homes. Mr, Erar brought up the fact that their building official made a suggestion regarding the optional plan and he wanted to know ifthe Council was interested in looking at that at the next meeting. MOTION by Jacobson, Seconded by Trude, to hold Item No. 15 (Discuss Ordinance AmendmentlRequire Storm Shelters in New Residential Structures without Basements) until the next City Council Meeting when full Council would be present. Motion carried unanimously. CONSIDER ORDINANCE AMENDMENT/PENALTIES FOR WATER RESTRICTION POLICY VIOLATORS Mr. Erar introduced Utilities Department Supervisor, Brian Kraabel Mr, Kraabel reviewed the Ordinance AmendmentJPenalties for water restriction. He stated that they had an appropriation permit from the DNR for 800,000,000 gallons a year and in 2001 they pumped roughly 794,000,000 gallons. He stated he had requested from the DNR an increase to the appropriation permit to 1,1 billion gallons over the next five years. He had not yet heard from the DNR. Councilmember Trude stated she lived in an area where there were sprinkler systems and people were getting fined because they did not have time to adjust their systems for the odd/odd days back to back. She stated that they were also getting people who were new to the area and the new residents did not realize the watering needs the soil required in Andover. Mr. Kraabel stated that @ , CITY OF ANDOVER I 1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US m: Mayor and Council Members CC: John Erar, City Administratop" FROM: Will Neumeister, Community Development Director tvL SUBJECT: Review of Schedule for 2020 Comp Plan Amendment and Authorize RFP for Sewer Study DATE: March 13,2002 INTRODUCTION In December, 2001, the 2020 Comprehensive Plan was approved by Metropolitan Council. As a part ofthe approval, the Metropolitan Council required that the City of Andover identify a minimum of a 1000 acre reserve area for development beyond the year 2020. Due to the fact that three months have already elapsed of the 18 month study period, it is necessary that staff begin to identify the methodology and timing for the completion of this task. DISCUSSION , , / The attached work plan identifies the various steps and types of issues that staff plans to study to assist the City Council in making the determination of where the 1000 acre reserve will be located. The City Administrator and City Engineer have assisted in the preparation of the work plan. During staff discussions on this issue, it was identified that there is a need to study the existing and future sanitary sewer trunk capacity since these lines would ultimately serve the study areas. Currently, there is not sufficient information available to make these determinations and it is recommended that a consulting engineer be retained to perform this analysis over the next six months. ACTION REOUESTED The City Council is requested to review (and amend as necessary) the attached work plan. Also Council is requested to authorize a request for proposal (RFP) to be prepared to hire a consulting engineer that will study the existing sanitary sewer capacity. This RFP would require the consultant to make recommendations on the location and type of trunk improvements that will be necessary to accommodate the future growth for the identified 1000 acre rural reserve areas. Respectfully submitted, ket(~A-- Will Neumeister 1000 Acre Rural Reserve Work Plan 2002 2003 MAMJ J AS ONDJFMAMJ J 1. Initial public informational/neighborhood meeting(s) to gather input from property owners...............................................x x Available at those meetings would be base data (i.e. various maps and charts) including the following: a. Environmental constraints (identify resources that need to be preserved, such as sensitive natural resources). b. Net usable acres (identify acres ofland in Ag. Preserve) b. Existing sewer capacities for a given area (some are available in the current Compo Plan). C. Traffic counts on roadways -- actual vs. capacities, also conceptual routes will be shown. e. Land use data -- housing units in each area, consumption rates. Desired outcome of the meetings: a. The property owner/resident gets a chance to express opinions regarding timing of utility extensions. b. Gain better understanding regarding selection of reserve areas for further study. C. Investigate the desirability of waiting on development In some areas "- . / 2. Series of strategy/sounding board sessions scheduled with Council and staff to consider the best approach to studying/presenting various options ......... ............ ......... ......... ............... ....... .....x ...... .......x x... ......x x 3. Evaluate sewer capacity expansion (Council authorize hire/work with a consultant to prepare analysis), water and storm sewer will also be evaluated on a broad scope................................................ x x x x x x 4, Transportation plan expedited for special study areas...................... x x x x x x 5. Scenario development During this time, staffwi\1; a. Study growth rate implications to public infrastructure (i.e. roadway, utility improvements, etc.) b. Prepare staging scenarios (develop mock plats, or solicit developers to prepare conceptuallmaster plans for potential growth areas). c. Develop logical alternatives.............................................................x x x x 6. Present desired scenarios to City Council............................................................x 7. Planning Commission (Minor Compo Plan Amendment).............................................x x 8. Submission of Minor Compo Plan Amendment to Metropolitan Council........................... ...X ------x / 9. City Council (Minor Compo Plan Amendment) initial review and final adoption.. ........... .....x... .......x City of Andover , Rural Reserve Study Areas "I ~ I r I I I nU ~ ..L u ~~:J .lfT --I r I 11 L=i gf lli3 = I, r ~ C"" ""jJ ~ r .. uf 'I L 11 ~ _ ,r ~ ,. .,1W t= f- r- ~- If-- I-- N: ^ ~ )\ - hi' Il,= 7\ .... 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WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator1;n/ FROM: Frank Stone, Public Works Superintendent SUBJECT: Adopt-A-City Street Program - Public Works DATE: March 19, 2002 INTRODUCTION The Public Works Division is recommending implementing an Adopt-A-City Street Program similar to that of Adopt-A-Park and the County's Adopt-A-Highway programs. DISCUSSION It was brought to the attention of Public Works that there was an interest by residents to help maintain clean city streets in the same manner as Adopt-A-Park. The Streets Department has put together a program that could be offered to the City of Andover residents to help keep the city clean. Attached is a sample of the program including an explanation of available streets to clean, a map, an agreement to be signed by the group or contact person, a standard confirmation letter and an office form for record keeping. The Street Department Supervisor will be responsible for coordinating the group clean up twice a year, enforcing safety procedures, supplying clean up materials (such as safety gloves, vest, and bags) and scheduling the garbage pick up when the clean up is complete. The program has been reviewed by the City Attorney and the League of MN Cities. They have both approved the documents and program. RECOMMENDATION It is the recommendation of the Streets Department that the City Council approve this Adopt-A- City Street Program to benefit the City and the residents. Respectfully Submitted, ~ Frank Stone Public Works Superintendent - Adopt-A-Citv Street Prol!ram , The City of Andover is implementing an Adopt-A-City Street Program similar to the County's Adopt-A-Highway and the City's Adopt-A-Park programs. This program will consist of road clean up on only main arterial city streets. This would include streets such as Nightingale ~rom Crosstown to 161 'I Ave.), Prairie Road (from Andover Blvd. to 15i Ave.), University (from Andover Blvd. to Constance), Ward Lake Drive (from Crosstown Blvd. to Hanson Blvd.), South Coon Creek Drive (from Crosstown Blvd. to Round Lake Blvd.), Tulip Street (from 161'1 Ave. to Valley Drive), and 15ih Avenue (from Prairie to University). We will also have a few secondary streets that could be a part of the clean up program if all the main streets listed above have been adopted. Community groups and families are encouraged to Adopt-A-City Street for a two (2) year commitment and approximately a two (2) mile stretch of road. If an agreement is signed, a sign will be placed on the road identifying the group responsible for keeping it clean. Clean up would take place twice a year, usually May and September. Any person under 18 years of age MUST be supervised by an adult. All safety and clean up materials will be supplied by the Public Works Division. The City Street Department will pick up garbage bags placed along the side of the road after the clean up day is complete. If your group is interested in Adopting-A-City Street or you would like more information, please contact the Street Supervisor, Public Works Division at 763-755-8118. Thank you. s;; 1 0 [ f ~~ 6: s ~ 0 g "'0"0 -, () en "'0 .., .- .., -. CD .., 0 I a .- -. CO)> Ii '< 8 3 .., I _.... ~ E ~ C:JOl Olen tr \.\~ g ~ 3 0.-< 3 ~ ~], ~ ~ -. Ol CD ';' :I: .- i jffiHI ~ '" -< II !1!. .. t -'~ n: ~ ~ ~ ~I ~ con: \ "'""' r:-1 , ~ .... d.. I~ ," 111 ~ o ~ ~UII ~ '" T ~t.. 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NH ~~ k Q n HvMI'KE"L~. h Ii/if f-- \ 1/. .~",. \ If- ~lmtFll'= L h=l1~ II III Ul W: I i (~-=- ~ ~' , j'O~"'" iJ I r;1-=;; r.Lq~ I tt i=- r :..L [ ,. 51 . ~1~ 1- mI Jr:r:H r- ~1 (,:\ ----.r-r--, /; ...... ~, I · 1Ij!!H . IJ- W- f--'R' n '~f iJ t "" r-r=i -' I r .-+-l I -I~ ~) I I ~ 1- 1- M ----:J Y) ~ "'IJ _ I ~ +r I . ~ bJ j I I Y to WI: I II I 'I'll =l.. I If' M I ,] :z City of Andover/Streets Department , ADOPT-A-CITY STREET AGREEMENT Adopt-A-City Street Program - the name/group listed below agrees to pick up litter a minimum of two times a year (spring and fall) for two miles on a city street. We request permission to pick up litter on between for a total of miles. Any and all volunteers of this group or third party groups or volunteers, while engaged in the performance of any work or services performed under this agreement shall not be considered employees of the City, and any and all claims that may arise under the Worker's Compensation Act of Minnesota shall in no way be the obligation or responsibility of the City. The City of Andover reserves the right to refuse, cancel or revise this agreement if in its sole judgment the nature of the group or person does not meet the terms and conditions of this agreement. By signing this agreement, this group/person acknowledges the hazardous nature of the work and agrees to comply with the terms and conditions printed on the backside of this form to the satisfaction of the City of Andover Streets Department. Name/Group: Responsible Person: Signature: Address: Telephone: (home) (work) Name to appear on posted sign: Contract Date (2 years): Special Provisions: Street Supervisor Signature Date City of Andover/Streets Department " I ADOPT-A-CITY STREET TERMS AND CONDITIONS 1. The group agrees to pick up litter on a segment of city road selected in consultation with the City of Andover Street Department. Recommended length is two miles. At the City's discretion, certain roads may not be eligible. 2. The group shall review safety and cleaning procedures with the Street Department Supervisor before each pick up to alert participants to the hazards and precautions of working on city street right-of-way. 3. The group shall pick up litter during daylight hours only. Pick ups should not be scheduled close to or on a holiday when the Street Department is not available to remove the bags from the roadside. 4. The group shall provide adequate supervision to participants 18 years of age or younger. Unless specifically permitted, children eleven or younger shall not participate. 5. Work shall be limited to the area between the outer shoulders and the right-of-way boundary. Participants shall not pick up litter in medians or on the roadway itself. 6. The group shall arrange litter pick up date(s) in advance with the City Street Supervisor. The group shall obtain clean up supplies during regular Public Works business hours. 7. The group shall place filled trash bags on the shoulder slop close to the ditch bottom. The City will arrange to pick up bags after clean up is complete. Groups are encouraged to recycle appropriate materials for their own benefit. 8. Borrowed or unused supplies shall be returned to the City Street Department within one week of clean up. The City of Andover Street Department agrees to: 1. Provide high visibility safety vests, trash bags, and temporary traffic signs when necessary, as determined by the City. 2. Arrange to remove filled trash bags from the adopted street. 3. Arrange to remove large, heavy or hazardous materials from the adopted street. 4. Erect a recognition sign of the group doing the clean up effort. The sign shall be erected only for groups that agree to adopt a city street for a minimum of two years, two miles. The name on the sign shall be limited to two lines of 18-20 characters (including spaces). The City reserves the right to approve and/or edit names or acronyms. - CITY of ANDOVER , ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (612) 755-5100 Date TO: Dear , The City of Andover Street Department would like to thank you for your participation in the Adopt-A-City Street program. Your application has been approved and your copy of the permit is enclosed. Our records show the following information for this permit: Adopted City street is between and . Length of segment is approximately This street will be picked up by your group for a two year period that starts and ends Name of group: Name to appear on street sign: Contact person: Please notify our office if any of the above information is incorrect. When your group has set a date for litter pick up, please notify the Street Supervisor to arrange for the issuing of safety vests and garbage bags. If you have any questions or concerns, please feel free to call 763-755-8118. Thank you for helping to keep the City of Andover streets clean. Sincerely, Irwin Russell Public Works Streets Supervisor - OFFICE USE ONL Y PUBLIC WORKS DIVISION J OFFICE RECORD OF v ADOPT-A-CITY STREET Name/Group: Address: Telephone/Contact: Street Name for Clean Up: Contract Dates: _________._______._______._______._____0___________________._______._________________._______________.______----- Name/Group: Address: Telephone/Contact: Street Name for Clean Up: Contract Dates: / ----_.-------~_._-_._._._-_.----_._---------_._._-_._------------------------------------------------------------ Name/Group: Address: Telephone/Contact: Street Name for Clean Up: Contract Dates: _______________________._____._____________________________________________________________________.___________0- Name/Group: Address: Telephone/Contact: Street Name for Clean Up: Contract Dates: ---------------------------------.---------------------.-------------------.-----------------.------------------- G-D / CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City AdministratorqJi/ Will Neumeister, Community Development Director t1l~ FROM: D, Tyler McKay, Associate Planner~ SUBJECT: Metropolitan Council Transit Study DATE: March 19th 2002 INTRODUCTION The Metropolitan Council recently completed a report on the feasibility of implementing regular route express bus service in Twin Cities area suburban communities outside of the historical transit taxing district. The purpose of this study was to identify the feasibility of implementing peak only express regular route bus service into the outer suburban areas within the next one to two year timeframe. With most ofthe growth in the next 25 years occurring in rapidly growing suburbs, transit capacities need to be prepared for future demand. DISCUSSION The 2001 Legislature replaced property tax levies for funding metropolitan area transit operations with a dedicated transfer of a percentage of the statewide Motor Vehicle Excise Tax (MVET). The change will be fully implemented effective July 1, 2002. Property taxes inside the taxing district will continue to be levied for the sole purpose of servicing Metropolitan Council transit capital bonds as authorized by the Legislature. This in part reduces some of the rationale to keep transit service within the bounds of the Transit Taxing District. Other legislation also allowed for possible changes in levying taxes to service bonds for transit capital projects. Demand Transit demand estimates were based upon workforce size and volume of travel to the Downtown Minneapolis and Downtown St. Paul area. Estimates of potential transit patronage for each of these areas are approximately 300-900 daily transit trips contingent upon availability of park and ride facilities. Seven of the eleven study areas researched have the potential to support peak-only commuter express regular route bus service to one of the two Central Business Districts. These seven areas include Andover/Ramsey, Lakeville/Fannington, Ham LakelEast Bethel, Rogers/Dayton, CorcoranlMedina, MinnetristalVictoria, and Forest Lake/Hugo. Costs After approval of a requested service plan, a City may decide to "opt in" to the Transit Taxing District thereby sharing the property tax levy for transit capital projects. Each future bus route would be anchored in the suburbs at a major park and ride facility and operate 3-4 trips in the heavy commute direction. All eleven-study areas lack adequate park and ride facilities. Ideally, these facilities are sized to accommodate 200 to 300 vehicles. Costs would range from $1 million to $2 million to construct a surface lot with this capacity, or $3 million to $5 million for similar capacity decked structure, A minimum of three busses is required for each new bus route. The costs of these buses range from $275,000 for a standard transit bus, $425,000 for an articulated bus, and over $500,000 for a fully equipped long-distance coach. The one-way trip travel time on each bus route ranges from 45 minutes to 90 minutes. Table 5 depicts the estimated start-up costs, full service costs and revenue estimates for the seven study areas that have projected transit demand. Fares The peak express service bus fare inside the Metropolitan Urban Service Area (MUSA) is $2.25 per trip. A new "outer suburban" transit fare zone for areas outside of the present Metropolitan Urban Service Area (MUSA) boundary is recommended. A fare of$3.25 is suggested due in part to the additional high operating expense required in order for transit to serve these markets. Establishment of a new outer suburban rate will require a change to present Metropolitan Council policy on regular route fare structure. Implementation Schedule After operating funds are identified, there would be a two to four year procurement and implementation schedule for the capital improvements, and detailed service development normally would require 6-12 months to implement service once a start up decision is made. Timing would also be dependent upon availability of buses and adequate transit facilities in the outlying cities to support transit operations. The implementation schedule is contingent upon funding priorities the Metropolitan Council sets for region wide transit operating funds and capital resources. Recent state revenue projections for 2002 are forcasting a deficit in state funds. 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'" '" tV tV (JlCD:J_O <2. ~ g; ~ ~ ~ ~ ~;;~~i"~ n.; a 0 0 a 0 0 -oE~~~ (t)m 0 0 0 0 0 0 OeD CDZ (J)a. 0 0 0 0 0 0 0 0.0 ~. ~ : It : : : It : S" ~ N '" ~>m- _. c:::scn ~ ~::J~ :;; Yl{A ffi{A ffltA {RtA YlYl {Rffl YltR ~ C 3 _. tVN O1W OlW ~w o>A mOl ~ma.~AJ o <D~ Nffi ...a.0l N~ ().)...a. ~w A...a.~ .... t.J ~<D Ol~ w~ ...a.N w~ <D~ m...a. om ;a 00 00 08 .0'8 0.0 00 .00 -g c. g gg gg go go gg gg gg ~ (/) I" I I 1- .... ~ ~ CO )>(110 ~ tA tA {R ffi ffi tA {A-C"C ~ J:lo. ~ W W W W w~crCD c ~ ~ Ol W ~ to ~AJ~~ ~ , A 0'1 ~ <D J:lo.co.- - tA I I , I "..,'<5' N J:lo. ~ tR {A ffi (;A Yt~;;(C g c.o ~ !J' ~ ~ J:lo.~: tv Ul to ~ ~ ~ ~ ~~ 3-' . Profile of Study Area 2 Andover, Ramsey, Bums Township, St. Francis in Anoka County and collar communities of Isanti, Bradford and Stanford Townships in Isanti County. Figure 4 BURNS 0 Q -' ------------- , Ramsey Andover Demographics Total Population 58,204 persons (2000 Census) Workforce size 31,430 persons Workforce Destination Minneapolis CBD 1,822 persons (5.8% of total) St. Paul CBD 345 persons (1.1 % of total) Transit Demand Minneapolis CBD 982 trips (Estimated daily patronage) St. Paul CBD 116 trips Overall Rank Minneapolis CBD 151 of 11 Study Areas St. Paul CBD 6th of 11 Study Areas / 13 . Profile of Study Area 2 (continued) ; General Findings - Study Area 2 is in the Highway 65 corridor and approximately 28 - 30 miles from downtown St. Paul and downtown Minneapolis. - Congested highway corridors include Highway 65, Highway 10, Highway 252 and 1-94 that link Study Area 2 to downtown Minneapolis and downtown St. Paul. Policy Alignment - Andover is not a participant in Metropolitan Council's 2001 Local Housing Incentive Program. Ramsey and St. Francis are participants. - Andover, Ramsey and St. Francis do have Comprehensive Land Use Plans approved by the Metropolitan Council. - St. Francis is a recipient of the Metropolitan Council's Livable Communities Fund. Existing Transit Options - The Minnesota Department of Transportation recently initiated the NorthStar Corridor Bus Demonstration project (Route 888) providing eight daily express bus trips from Elk River to downtown Minneapolis. - Metro Commuter Services RidePro data base identifies 122 carpoolers, 4 vanpoolers and 100 bus riders residing in Study Area 2 and working in Downtown Minneapolis. - Metro Commuter Services RidePro data base identifies 7 carpoolers, 1 vanpooler and 22 bus riders residing in Study Area 2 and working in downtown St. Paul. / Facilities - Bus-only shoulders are in-place along segments of Highway 65, I-35W, Highway 252 and 1- 94 providing Transit Advantages to future Bus Routes serving Study Area 2. - No Park and Ride Facilities exist in Study Area 2. Many park and ride facilities with express bus service exist in Anoka and Coon Rapids and are at or exceeding capacity. - The City of Ramsey has an Opportunity Site being studied by Calthorpe and Associates and has funding earmarked through the NorthStar Commuter Rail Corridor Project to locate and develop a park and ride facility around a future commuter rail station within the community. - MnDot has federal funding to develop a major park and ride facility in Ramsey as part of the NorthStar Corridor. The exact site is still under study. Transit Demand Estimate - In the 1990 the transit mode split to downtown St. Paul was 2.6%. - The transit patronage potential to downtown St. Paul is medium. - In the 1990 the transit mode split to downtown Minneapolis was 13.1 %. - The transit patronage potential to downtown Minneapolis is the highest ofthe eleven study areas in the report. 14 - . Executive Summary T Transportation Committee Item: 2002-50 -9 Date: February 19, 2002 Subject: Study of Transit Service Expansion Beyond the Historic Transit Taxing District District(s), Member(s): All Policy/Legal Reference: Transportation Policy Plan; 2001 Minnesota Legislature Special Session statutes. Staff Prepared/Presented: David Christianson, (651)602-1737; Connie Kozlak (651)602-1720; Arlene McCarthy (612)349-7766, Randy Rosvold (651)602-1710 DivisionlDepartment: Metropolitan Transportation Services; Metro Transit Proposed Action/Motion That the Metropolitan Council receive the report on transit service expansion beyond the boundaries of the Transit Taxing District. Issue(s) . The 2001 Legislature replaced property tax levies for funding metropolitan area transit operations with a dedicated transfer of a percentage of the statewide Motor Vehicle Excise Tax (MVET). This change will be fully implemented effective July 1,2002. This in part reduces some of the rationale to keep transit service within the bounds of the Transit Taxing District. Other legislation allowed for possible changes in levying taxes to service bonds for transit capital projects. . During the summer of2001, the Metropolitan Council's Transportation Committee asked for a study of the issues involved in expanding transit service to outlying areas of the region . Staff has responded with a report that studied feasibility of certain corridor services, issues and costs involved, and possible next steps. ,- Overview and Funding The report is a starting point for considering new service expansion for outlying cities and towns in the region not currently served by mainline transit. It notes the hurdles in possible implementation, particularly the uncertainty in funding sources due both to legislative initiatives, as well as the transition to a new revenue source in the near future, the dedicated MVET transfers. At this time staff does not recommend taking further steps toward implementation until immediate funding questions are resolved and local interest in possible services is demonstrated. LINKAGE TO COUNCIL STRATEGIES It! Infrastructure: Transit service studied in the report could have value in mitigating congestion during the peak period in growth corridors, reducing demands on highway infrastructure. Implementation of transit service would require supporting infrastructure such as park and ride lots. It! Quality of life: Transit advantages would provide new travel options to communities not presently served by transit. It! Communication/constituency building: Outreach to various providers, transit operators, and governmental units was performed in researching this study. It! Alignment: Providing service to selected growth centers is in alignment with Council policies and smart rowth oals. . .-' , . 1. Reason for Study The 2001 session of the Minnesota Legislature made major changes in how transit service is funded in the Minneapolis-St. Paul metropolitan area. In particular, transit operating funds that had been collected through a property tax levy within the Transit Taxing District were replaced with a dedicated ,I percentage of revenues from the statewide Motor Vehicle Excise Tax (MVET). This change removes \ part of the historic rationale for not extending service beyond the geographic borders of the taxing district. The legislature also passed an amendment to the property tax provisions that precludes the Metropolitan Council from levying outside the taxing district for capital projects, unless affected communities agree with any plans for new transit service, The full language as adopted in the 2001 Special Session is as follows: 473.4461, Section 72; Notwithstanding any provision of section 473.446 or any other law. the metropolitan council may not levy any tax under section 473.446. subdivision 1. in any city or town not included in the transit taxing district as it existed on Januarv 1. 2001. unless the council and the governing body of that city or town have agreed on a service expansion plan, Following the legislative session, the Metropolitan Council requested a study of transit service expansion beyond the historical Transit Taxing District. The study was to produce findings on routes, feasibility, costs, and other considerations that might impact such a service expansion. Beyond the immediate study team, input was also received from several advisory committees, the opt-out transit "\ operators, and other affected parties via a series of outreach efforts. / 2. Type of Service for Expansion The first and most basic question that arises is what type of service would be provided in an expansion area. A large body of policy and practices has evolved over the past several decades that is currently in effect, and defines what service should be provided, The Council's Transportation Policy Plan, adopted in January 2001, addresses many of the issues involved in transit service outside of the Transit Taxing District. The policy plan describes the region's diverse transit markets, the need to integrate Smart Growth objectives through transit-compatible land use and development, and strategies for accomplishing the delivery of various service types. The policy plan also calls for identifying stand-alone and suburban growth areas that would benefit from regular-route connections and support facilities, such as park-and-ride lots. Peak express bus / I service combined with park-and-rides is the most cost-effective and responsive service type for / developing suburbs. Design standards and service delivery strategies emphasize transit service in congested freeway corridors to mitigate congestion, Outside the current Metropolitan Urban Service Area, the policy plan supports the development of a balanced system of express bus and commuter rail options along the corridors s~rving rapidly developing suburban areas. I ., . . 3. Study Methodology - Determining Feasibility j The second fundamental question is whether sufficient demand exists for these expanded services, and, if so, where in the region would expansion be useful and justifiable. Virtually all of the settled areas outside of the historical Taxing District were studied, including 35 cities and townships. These communities were grouped into 11 geographic areas based on existing highway and Interstate corridors in the region. Every area was studied for ridership potential to each of the two Central Business Districts, cost- effectiveness, alignment with development goals, and infrastructure availability and potential. Data from the 1990 Census and travel behavior statistics were used to create a base case, and updated with currently available 2000 Census data, where applicable. For each area, the portions that generate a considerable amount of commuter travel ("commuter sheds") were also estimated for counties surrounding the seven-county region, The basic threshold in this study was whether a study area could support the minimum service design standard of three 40-foot, 44-passenger buses in the morning and afternoon peak periods. Service implementation has repeatedly proven that any service level less than this becomes too restrictive for the commuters' schedules and is self-defeating. Each area with an adequate potential patronage is expected to support express service without intermediate stops inside the Transit Taxing District. This potential ridership will develop as service matures in the twelve to twenty-four months following startup. Significant unmet service needs still exist within the Taxing District, but using expansion service from suburban areas to meet those needs is not a workable solution. The time penalties and routing / inefficiencies in making stops in the historical Transit Taxing District would inevitably compromise the express nature of the trip. This, in turn, would make the route less appealing to the rider and reduce its usefulne~s to mitigate congestion. The unmet needs ofthe core areas should be addressed in a broader discussion of service levels in the region as a whole. ,- Of the 22 combinations of study areas and downtown destinations, seven were ranked with adequate potential patronage. They are as follows: STUDY AREA DAILY TRIPS (est. potential) Andover/Ramsey to Minneapolis 980 LakevilIelFannington to Minneapolis 620 Ham Lake/East Bethel to Minneapolis 475 Rogers/Dayton to Minneapolis 405 CorcoranlMedina to Minneapolis 400 MinnetristalVictoria to Minneapolis 330 Forest Lake/Hugo to St. Paul 245 Note that although the first study area is currently served to some extent by MnDOT's Northstar Commuter Coach demonstration project, the estimated potential of the Andover/Ramsey to Minneapolis route is included throughout the report to illustrate its ranking and significance. A full technical report and addenda, detailing the background and data, is available. 2 . . . . I 4. Findings - Study Results and Qualifications A. The study finds that potential patronage exists to support stand-alone express services in several . corridors. The study also indicates that the possible services could be economically justifiable; Any initiative to expand service beyond the Transit Taxing District boundaries will also depend on financial resources, With the real possibility of operating budget cuts due to the state deficit, and . until actual revenue levels from the MVET transfers are determined following its implementation starting July 1,2002, future funding levels are currently uncertain. Without additional transit operating funds, new route implementation would have to be done at the expense of existing services or ignoring other unrnet needs, and require that the Council make specific policy choices. B. A preliminary trigger for expansion should be any city's decision to "opt in" to the Transit Taxing District after approval of a requested service plan, thereby sharing the property~ ~ levy for transit- capital projects and receiving. service consistent with the policies and desiiri-s!andards as outlined irrtliisstudy, C, The study assumes peak express service to be the preferred service option, again based on established policies and design standards. ImplementedSefvice will be evaluated in accordance with regional performance standards once a given service plan has matured. , D. Fare policy in each proposed service plan is an important issue. Current regional fare policy / already recognizes the extra cost of running one-way peak commuter service (characterized by long non-revenue return trips and poor vehicle and labor utilization) with a higher peak-period fare. The cost of running longer peak express service to the outer suburbs will create even higher-subsidy routes than currently experienced, unless a higher fare set is adopted in some cases, The Northstar Commuter Coach experience suggests that this is an equitable and acceptable option when paying for a high-value service. This strategy could mitigate much of the additional cost for new service, particularly in areas beyond the current MUSA boundaries. E. The study assumes a five-year window for possible implementation, Obviously, changes in growth during this period, and overall growth beyond five years, may change and expand the number of feasible service areas. The development of new data from the 2000 Census and the Travel Behavior Inventory should be used to update this study as the information becomes available, Because of this, the report should be viewed as a starting point for further work as the region develops, and not the final word in transit directions or policies, F. The selection of service providers for each new service will be detennined on a case-by-case basis. Factors include geographical location and fleet availability, operating and capital funding availability, and federal and state restrictions on operating authority. Council policy considers that some of these services may be candidates for competitive bidding, but that quality of service and integration into the overall system will be equally important. 3 . . , -S 5. Next Steps Should the Metropolitan Council, following the legislative session and the start of MVET funding, determine that financial resources are sufficient to propose implementation of one or more demonstration projects, the following steps would be necessary. A. Conversations should be initiated with select cities to pursue service plan agreements and identify those that wish to opt-in to the Transit Taxing District. B. Funding commitments should be made to allow this expansion to be pursued on a defined timeline. C. The Council should rule on the guidelines for a long-distance fare policy. A higher fare zone for cities beyond the MUSA would significantly offset higher operating costs and reflect the true costs to both the commuter and the transit operator. D. Facility needs should be identified in a candidate corridor as part of a service/implementation plan. Park and Ride lots, shelters, and transit hubs will have a direct impact on the success of a given plan. ... , I - 4 @ , CITY OF ANDOVER : 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Reschedule Joint Council-Sports Complex Task Force Workshop DATE: March 19, 2002 INTRODUCTION Due to inclement weather conditions, the March 14, 2002 Joint Council-Sports Complex Task Force Meeting was cancelled at the request of Mayor Gamache. Attendees were contacted by City staff and notified of the meeting cancellation. DISCUSSION The Council is requested to reschedule the Joint Meeting to discuss issues related to the Sports Complex Task Force Report. Agenda items for this meeting would include: / 1. Facility Financing Options (Lease Purchase vs. General Obligation) - Information 2. Financial Analysis and Modeling - Finance Director Dickinson 3. Partnership Discussions with the YMCA; Staff Update 4. Facility Components - Council Discussion 5. Capital Campaign - Staff Update; 6. Facility Location - General Discussion (Requested Item - Mayor Gamache) 7. Next Steps ACTION REOUIRED Three dates for a meeting are proposed: Monday, March 25; Tuesday, April 9; or Wednesday, April 10, 2002. Meeting time would be proposed for 6:30 p.m. Council is requested to reschedule the Joint Meeting with Sports Complex Task Force. ~?btt~ Cc: Frank Kellogg, SCTF Chair - W DATE March 19, 2002 l\t ~ ITEMS GIVEN TO THE CITY COUNCIL . Schedule of Bills . . Memo from Don Olson, Assistant Building Official . Letter to Anoka-Hennepin School District . Administration Performance Evaluation PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA, THANK YOU. G:\DAT AISTAFFlRHONDAAIAGENDAICCLlST.DOC CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923 TO: Mayor and Council Members CC: John Erar, Will Neumeister, Courtney Bednarz, Herb Blommel, Melissa Dupont and Lee Osterberg from the Farmstead, FROM: Don Olson, Assistant Building Official ~CV. SUBJECT: Rental License Fees for Farmstead DATE: 3/13/2002 INTRODUCTION The above City Staff and myself were in attendance with Melissa Dupont and Lee Osterberg from the Farmstead at a meeting on 3-11-02. Discussions covered their concerns with the licensing fees and inspections required by our zoning ordinance Section #266 & #267. The concerns were expressed as stated in the attached letter sent by Melissa Dupont addressed to Courtney Bednarz and the City Council dated March 1, 2002. DISCUSSION A second meeting will be scheduled at a later date. At the next meeting, we will discuss what other communities are charging for similar rental housing inspections, time saving inspection methods whereby we engage the owners of the Farmstead to expedite the inspection process. The City Council will be informed of the outcome of this analysis. If changes are recommended to the fee ordinance (for inspections of this type of housing) staff will bring proposed changes before Council for discussion/direction. ACTION REQUESTED No formal action is needed, this is informational only. Respectfully submitted, W~ c9~ Don Olson I~I PRES B YTERIAN March 1, 2002 HOMES & SERVICES Mr. Courtney Bednarz Council Member Jacobson Council Member Knight Council Member Orttel Council Member Trude Re: Ordinance #266 and Ordinance #267 SCllior COltlmunities From: Melissa Dupont, Farmstead Campus Administrator designed with the hand Dear Mr. Bednarz, of cxpcrie1lce, a heart Presbyterian Homes and Services developed The Farmstead at Andover project which serves seniors age 55 and older. Presbyterian Homes and Services, a private, not-for-profit, based in Arden Hills, flJr excellmcc and all Minnesota is known for its mission in serving seniors, quality services, leadership and innovation. Our reputation is strong and we are committed to being a good neighbor in the City of Andover. ~ eye 10 the filturc. Our assisted living opened in October of 1998; independent living opened in November of 1998; and our cottage homes opened in February of 1999. In December of 1998, David Almgren presented me with the City Ordinance #99 "Rental Housing Dwelling Licenses and Regulations" and Ordinance #100 "Ordinance Establishing a Housing Maintenance Code for the City of Andover". As I reviewed both Ordinances, the Ordinance definition was clear in stating that "homes for the aged" were exempt from the ordinance. I then responded with a letter to Dave Almgren dated December 15, 1998. The licensing application indicated the fee that was set at $50.00 per unit. At that time for the Farmstead at Andover, this licensing fee would have equated to $6700.00 for a two-year period. No response was given to me until September 2, 1999 when a building official from the city dropped off Ordinance #266 and Ordinance #267 - revised Ordinance #99 and #100. 13733 Quay Street, Andover, MN 55304 Phone (763) 712-7000 Fax (763) 712-7001 The New Ordinance #266 clearly re-defined the definition of "Rental Dwelling". "Homes for the aged" was removed as an exemption from its definition. It was clear that my letter dated December 15, 1998 pointed out something that the City had obvious issue with. The licensing fee was not altered as it was listed at $50.00 per unit for a two-year period. On September 23rd, 1999 I wrote a letter to Dave Carlberg outlining the concerns as stated above. At that time I was told my Mr. Carlberg that the issues in question would be discussed and that he would be in contact. Since that time, there was no further communication from Mr. Carlberg nor have I received anything regarding the license until last week. On Thursday, February 21, 2002 Herb Blommel delivered to the Farmstead Ordinance #266 and #267 stating that no modifications to the ordinance had been raised at the City Council and therefore he had a job to complete. As I reviewed the ordinances again, I did make one significant note. The license fee is now $75.00 per unit for a two-year license. My concerns are as follows: 1) The Farmstead received its Certificate of Occupancy in October and November of 1998. The City did not disclose the Ordinance #99 and #100 until December of 1998. The Licensing fee has significant impact on our budget. 2) After receiving my letter of concern in December of 1998, the City of Andover repealed Ordinance #99 and #100 and created Ordinance #266 and #267 at a city council meeting held on July 20, 1999. 3) The City of Andover made no attempt to make me aware of the meeting on July 20, 1999. 4) At the City Council meeting on July 20,1999 the modified Ordinances #266 and #267 were listed as Non-discussion/consent items. I am confident that the City Council members had no information regarding my concerns. On Ordinance #266, the definition of "rental dwelling" was modified. It was approved to remove "homes for the aged" from the list of exemptions. From the minutes, It did not appear that the license fee was discussed. This action feels punitive toward The Farmstead. 5) The licensing fee for Ordinance #266 is excessive. The purpose of the Ordinance is to "protect the public health, safety and welfare of citizens of the City". How does the City of Andover justify a licensing fee of $10,500.00 for a two-year period? 6) I am not convinced that the City of Andover truly understands the type of service that is provided at our facility. With the definition change, it was obvious that the city feels that the Farmstead should be targeted for this ordinance when nursing homes and hospitals are exempt. We do provide 24-hour care to our residents. . . . Our homecare agency holds a Class A and an Assisted Living License with the Minnesota Department of Health. As a housing establishment, The Farmstead is Registered as Housing with Services through the Minnesota Department of Health. The trend in the state of Minnesota is to provide alternative housing options for seniors who require nursing services. We are meeting that demand. We are providing an alternative living option for people who would be otherwise in nursing homes. How does this service differ from nursing home care under your exemption? I understand the City's desire to have quality rental environments within the city limits. However, I feel that Ordinance #266 and the licensing fee is objectionable. . The Farmstead at Andover provides quality senior housing options to the Andover community. We are serving the parents and the grandparents, aunts and uncles of individuals within the Andover community. Our intention is to provide excellent living conditions for our residents. . The Farmstead at Andover is committed to being a good neighbor serving seniors. We are not in the same category as a "traditional multi-family apartment dwelling". Concerns regarding "conduct" as listed in Ordinance #266, page 3 is extremely rare. I can assure you that issues related to violations of the city's noise variance, possession of controlled substances, violations that "disturb the peace", unlawful sale of liquor, gambling and prostitution will not be a problem. . We are dedicated to serving seniors which means that we are focused on safety, building integrity and quality services. . A new structure built in 1998; current building codes were already enforced. . The Farmstead is a fully sprinkled building with smoke detectors and equipment that is consistent with current building codes. . The Farmstead has an established safety committee to discuss issues of concern or identify safety problems that must be corrected. . The Farmstead at Andover is committed to a beautiful campus. We believe in maintaining our exteriors, grounds, and interiors in a manner that is above customer expectations. . Presbyterian Homes and services (PHS) supports and conducts "peer reviews". Through the peer review process, Housing Directors and Engineering Directors from a site visit another PHS campus to review environments and amenities. Through the process, suggestions, recommendations, comments or mandates may be made to assure PHS standards. , , , . The seniors that live within the Farmstead community give back to the community as it pertains to buying goods and services. . Our independent living unit helps to serve individuals of moderate income. Twenty-six of our sixty-six units are designated rent reduced. This means that individuals must fall under a financial limit with regards to their income and asset level. . The Farmstead at Andover is involved with the Andover community, We give back as much as we receive from the community. . Farmstead participates each year in the Andover Fun Fest parade and activities. . Farmstead is a voting site for the community. . Each year the Farmstead hosts children from our neighborhood to participate in activities such as Easter Egg hunts, animal petting zoos, our annual berry festival in July and much more. My point is that we are committed to being a good neighbor to the City of Andover and its community. A licensing fee of $75.00 per unit feels unjust. I am not opposed to paying a reasonable licensing fee to the city but $75.00 per unit for a two-year period is extraordinary. As a private, not-for-profit, $10,500.00 is a large sum of money that must be passed along to the residents in rent increases. Therefore, it is my residents and especially those residing in rent reduced units that will feel the hit of this licensing fee. Please re-consider this license fee for the reasons as I have stated in this letter. Sincerely, '~?r;y}-L-U ss- a A_~ t-pc-~-J- Melissa Dupont Campus Administrator (763) 712-7003 . . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: March 19,2002 - INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $33,310.85 on disbursement edit list #1 dated 03/12/02 have been issued and released. Claims totaling $272,246.42 on disbursement edit list #2 dated 03/19/02 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. . . Mayor and Council Members March 19, 2002 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $305,557.27 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson Mike Knight Ken Orttel Julie Trude Attachments . . - "'Ol ... '" .. .. ... ... 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