HomeMy WebLinkAboutWK March 12, 2002
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
Special City Council Workshop
Tuesday, March 12, 2002
Conference Room A
Call to Order -7:00 PM
Discussion Items
1. Round Lake Boulevard - County Project
2. Andover Boulevard Extension - Discussion
3. School District Transportation Issues
a. Trail Construction
b. Speed Zones
\1 c. Funding Strategies
/ 4. Personnel Matters
5. Park Commission Role - Discussion
6. Other Business
Adjournment
,
/
(j)
,~
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO:
Mayor and Council Members
CC:
John Erar, City Administrato~
Scott Erickson, City Engineer
FROM:
SUBJECT:
Round Lake Boulevard NW - County Project
DATE:
March 12,2002
INTRODUCTION
The City Council is requested to review the status ofthe County's design for the reconstruction
of County Road 9 (Round Lake Boulevard).
, /
DISCUSSION
The Anoka County Highway Department is moving forward with the layout and final design for
the reconstruction of Round Lake Blvd. from approximately 140th Lane north to 149th Avenue.
The City Council has previously reviewed this project with the County and subsequently the
County has held their public input meetings with the residents. Based upon the input the County
had received from the public various modifications have been made to the original project
proposal. The County Engineer will be reviewing the project modifications with the Council. If
there are any aspects of the project the Council would like to have the County review it is
important to provide them with that feedback.
This project is identified for construction in 2003.
RECOMMENDATION
It is recommended the City Council review this project proposal with the County Representatives
and provide them with any feedback and/or questions the Council may have.
Respectfully submitted,
Q1&1/~
Scott Erickson
, J
o
.i
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City Engineer
SUBJECT: Andover Boulevard Extension/OO-18 - Discussion
DATE: March 12,2002
INTRODUCTION
The City Council is requested to review the two potential alignments for the future extension of
Andover Boulevard west of the new High School. Based upon the analysis provided by the City
Consulting Engineers from Short Elliott & Hendrickson (S.E.H.) a "Preferred" alignment will
need to be identified.
, /
DISCUSSION
The attached memo and location map provided by S.E.H. outlines the project criteria associated
with the two potential street alignments identified for the future extension of Andover Boulevard.
Although it is not possible to guarantee one specific alignment over the other at this time,
(wetland, flood plain, environmental issues, ecL. may result in project impediments) it is
necessary to indicate a "Preferred" alignment in order to identify a potential connection location
to Round Lake Boulevard. The identification of the "Preferred" alignment will assist the County
in their design of the Round Lake Boulevard improvements and will also facilitate City staff in
the future planning efforts for this roadway extension.
It should be noted that the Evelands have built two homes just west of the location where the two
proposed alignments diverge. Due to the location of the new homes it would be necessary to
shift the alignments either further to the north or south depending on which alignment was
preferred.
RECOMMENDATION
It is recommended the City Council review the two potential street alignments and identify a
"Preferred" alignment for current and future planning purposes.
Respectfully submitted,
., oJg'-~
Scott Erickson
MEMORANDUM
3535 Vadnais Center Drive, St. Paul, MN 55110-5196
651.490.2000
800.325.2055
651.490.2150 FAX
TO:
Scott Erickson, P.E.
FROM:
Todd M. Blank, P.E.
DATE:
February 28, 2002
RE:
Andover Boulevard Proposed Alignment Alternatives
SEH No. A-ANDOV0002.02
Introduction
We understand that as Anoka County moves forward with their proposed Round Lake Boulevard
(CSAH 9) improvements, they have requested that the City of Andover identify the location of
the proposed Andover Boulevard intersection with Round Lake Boulevard.
In the Andover Boulevard Extension (City Project 00-18) feasibility report dated August 8, 2000,
two alignment alternatives were identified for Andover Boulevard west of the High School site
to Round Lake Boulevard. The South Alternative extends westerly of the High School location
until it curves to intersects Round Lake Boulevard. The North Alternative extends
/ northwesterly of the High School location, and then westerly along 149th A venue until it
intersects Round Lake Boulevard. Both alternatives are shown on the attached drawings.
Background
During the feasibility study, both alternatives were considered, and information on each was
provided. Pages 3 and 4 of the report, and a memo from SEH are attached. Since then, the
following has occurred:
1. Anoka County has reviewed both alternatives and their intersections with Round
Lake Boulevard.
2. The City of Andover has reviewed the existing right-of-way and roadway
conditions on 149lh A venue east of Round Lake Boulevard.
3. Coon Creek Watershed District has been consulted regarding potential floodplain
impacts of each alternative.
In August, 2000, the Anoka County Highway Department reviewed the South Alternative and
the North Alternative (1491h Avenue location) intersections with Round Lake Boulevard. This
sight distance and intersection evaluation was summarized and provided to SEH and the City.
The County's primary conclusion was that while both intersections would have some sight
distance deficiencies and concerns, the South Alternative location was preferred. This was based
on the Andover Boulevard intersection being visible to Round Lake Boulevard traffic, and the
feasibility of designing and constructing additional lanes on Round Lake Boulevard.
/
Short Elliott Hendrickson Inc.
Your Trusted Resource
Equal Opportunity Employer
Andover Boulevard Proposed Alignment Alternatives
February 11, 2002
Page 2
In the late fall of 2000, SEH reviewed the existing right-of-way conditions on 149th Avenue east
of Round Lake Boulevard. This included surveying the area to locate property irons, the existing
traveled roadway, and the two houses on the south side. The conclusions of this investigation
were:
1. There is currently 66 feet of right-of-way described as the North 66 feet of the
NW Quarter of Section 28.
2. The existing traveled roadway is approximately centered on the Section line, or
the northerly right-of~way line.
3. The two existing houses on the south side of 149th A venue are located 30~40 feet
from the southerly right-of-way line.
Also in the fall of 2000, the Coon Creek Watershed District was consulted to review the two
alignment alternatives. The conclusion of this review was that both alternatives have wetland
and floodplain impacts, and require crossing County Ditch 37. Both alternatives would require
wetland impact permitting, floodplain impact permitting, hydraulic system analysis, and most
likely a FEMA LOMR(Letter Of Map Revision). Agencies will require that alternatives that
avoid or minimize impacts to wetlands and the floodplain. Both alignments have similar wetland
impacts, but the South Alternative has significantly higher floodplain impacts.
Summary
In summary, there are two general alignment alternatives to extend Andover Boulevard westerly
from the High School site to Round Lake Boulevard: a North Alternative (149th Ave.) and a
South Alternative.
Each alternative meets certain project criteria better than the other, but overall there is not clearly
an alternative that best meets all criteria.
The following summary addresses major project criteria, and how each alternative meets them:
Project Criteria
North Alternative
(149IhAve.)
Sight distance concerns
require extensive clearing
and grading outside right-of-
wa .
Difficult to widen due to
stee slo e to lake.
Located on straight portion-
sli htl better si ht distance.
Reverse curve, but ok.
Round Lake Blvd. Sight
Distance
Round Lake Blvd. Lane
1m rovement feasibilit
Round Lake Blvd. Future
Traffic Si nal 0 eration
Andover Blvd. Alignment
Andover Blvd. Speed
Reverse curve may help slow
down traffic.
New intersections and 4
existin residences.
Andover Blvd. Access
South Alternative
Sight distance concerns may
be met with clearing some
small trees and brush.
Less difficult to widen due to
more radual slo e to lake.
Located on a curve-some
si ht distance concerns.
Curve at Round Lake
Boulevard a minor concern.
Long straight away may
allow hi her seeds.
New intersections and 2
existin residences.
Andover Boulevard Proposed Alignment Alternatives
February 11, 2002
Page 3
Cost
Adjacent Properties Impact
A roximatel $4,561,000
Places new traffic in a non-
buildable area (floodplain).
Since each alignment alternative better meets some, but not all of the project criteria, there is not
a clear, preferred alternative. We recommend that City Staff and Council review each
alternative, and indicate a preferred alternative if possible. We also recommend that after this,
Anoka County be consulted to determine if a preferred alternative can be designated so that the
Round Lake Boulevard project can accommodate the future intersection with Andover
Boulevard.
Attachments
\ \~rti lcs2\(;ivil~ I ie11ls\o.l_ t\anJ, 1 \/\0002- Sl: h\wp\ns alig lime nl alt~. ,Joc
6. The City continue coordination with Anoka County regarding
improvements to Crosstown Boulevard and Round Lake
Boulevard.
7. The improvements be constructed as proposed in this report.
2.0 Introduction
In March 2000, the Anoka-Hennepin Independent School District 11
selected the site for a new high school to be completed for the start of
the 2002 school year. The site is located in the City.of Andover, and is
bounded by Coon Creek on the south, the Woodland Estates
subdivision on the north, Crosstown Boulevard (County Road 18) on
the east, and privately owned lands on the west. This feasibility study
was authorized by the Andover City Council to investigate providing
municipal utilities and street access to this site.
The high school is proposed to be located on an approximate 94-acre
site as descriQed above. The preferred street access is an extension of
Andover Boulevard from Crosstown Boulevard westerly to Round
Lake Boulevard (County Road 9). The feasibility study area includes
the proposed high school site and extends westerly to Round Lake
Boulevard. This property is located within Sections 27 and 28,
Township 32 North, Range 24 West. The project area is shown on the
project location map, Drawing No.1, which is located in the
Appendix.
3.0 Proposed Improvements
The proposed improvements consist of a Municipal State Aid street
extension of Andover Boulevard from Crosstown Boulevard to Round
Lake Boulevard, along with sanitary sewer, water main, storm sewer,
and trails. The improvements are detailed as follows:
3.1 Street and Trail
The proposed street alignment across the high school site was
detennined by working with representatives from the School District.
The proposed alignment extends from Crosstown Boulevard westerly
from an existing three-way intersection with Andover Boulevard,
along the edge of the Coon Creek floodplain, and then westerly
parallel to the existing Eveland-Erickson property line.
As directed by the City Council, two street alignment alternatives have
been considered from the school site to Round Lake Boulevard. A
north alignment alternative extends northwesterly from the school site
and then westerly to Round Lake Boulevard at the existing 149th
Avenue location. A south alignment alternative extends westerly from
the high school site to Round Lake Boulevard south of 149th Avenue.
Andover Boulevard Extension
City of Andover, Minnesota
A-ANDOV0Q02.00
-Page 3
Both alternatives impact existing wetland and floodplain areas, require
land acquisition, and require sub grade soil corrections. The proposed
alignment alternatives are shown on the project location map and are
detailed on Drawing Nos. 2 and 3, located in the Appendix.
From a design and traffic operation perspective, both. the north and
south alignment alternatives would be satisfactory. Neither alternative
has major operational problems, but operationally, the north alignment
alternative is slightly better than the south. This is detailed further in a
memorandum located in the Appendix.
From an environmental impact perspective, both the north and south
alignment alternatives impact approximately the same amount of
wetland area, but the south alignment alternative impacts
approximately eight times more floodplain area than the north
alignment alternative. Any impacts to existing wetland or floodplain
areas will have to be approved by the Coon Creek Watershed District
and the u.s. Corps of Engineers. The approval process includes
placing a high. priority on alternatives that avoid impacts, and then on
those that minimize impacts.
From a cost perspective, the north alignment alternative is
approximately $1,236,000 less expensive than the south, primarily due
to the amount of right-of-way acquisition, soil correction, and
floodplain mitigation required.
The street is proposed to be constructed to Municipal State Aid
standards, and is 42-foot wide with concrete curb and gutter. The street
would function as a collector street on the City's Municipal State Aid
system, with a projected Average Daily Traffic (ADT) of
approximately 6000 vehicles when completed from Crosstown
Boulevard to Round Lake Boulevard. Right and left turn lanes are
proposed at the high school entrance drive, at Crosstown Boulevard,
and at Round Lake Boulevard. The width of the street will also allow
left turn lanes to be striped on the street as the adjacent area develops
and intersections are constructed. The proposed street section is
designed for a 9-ton load, and consists of 6 inches of aggregate base,
and 5.5 inches of bituminous pavement.
A lO-foo! wide bituminous trail located with the right of way is
proposed on the north side of the street extension. This will provide
access to the school site and also an east-west conidor to connect other
portions of the City's traiUtransportation system. Consideration by the
School District should be given to constructing a trail through the high
school site from the school access drive on the Andover Boulevard
extension to the proposed Crosstown Boulevard pedestrian crossing.
This would provide a trail connection for people sharing athletic field
use between the school site and Sunshine Park, and for people wishing
, I
Andover Boulevard Extension
City of Andover, Minnesota
A-ANDOVOOO2.00
Page 4
~Sai
MEMORANDUM
. / 3535 Vadnais Center Drive, 200 SEH Center, SI. Paul, MN 55110.5108
651.490.2000
800.325.2055
651.490.2150 FAX
TO:
Todd Blank, P.E.
FROM:
Glen Van Wormer, P.E..
DATE:
August 2, 2000
RE:
Andover, Minnesota
High School Improvements
Andover Boulevard Extension
SEH No. A-ANDOVOOO2.00
The alignment of Andover Boulevard extension at the high school site has been fairly well set by
the high school development and by Coon Creek and its wetlands. Once west of the high school
site, there are two alternatives: a north alternative which has a reverse curve and ultimately lines
up with 149th Avenue, and the south alignment which would be close to an extension of
147th Avenue west from the high school.
) Both of the alignments would be satisfactory for road extension. Neither has a major problem.
Both have intersections with Round Lake Boulevard near the outside of a curve. Either, properly
designed, would provide an adequate alignment and roadway system.
The north alternative has intersection with Round Lake Boulevard approximately 300 feet north
of a curve. This is adequate distance away from the curve for reasonable sight distance.
Southbound traffic on Round Lake Boulevard leaving the intersection area will not block
visibility to northbound vehicles within the required sight distance line. The north alternative is
also 400 feet south of 149th Lane. This distance should be adequate, coupled with the low
anticipated volumes on 149th Lane, to not create operational problems.
The south alternative intersects Round Lake Boulevard approximately 150 feet south of a curve.
Since it is on the outside of the curve, there is also adequate sight distance for traffic stopped on
the Andover Boulevard extension. There are limited opportunities for traffic traveling away
from the intersection northbound to block the view to approaching southbound vehicles. It is
between two curves on Round Lake Boulevard and therefore has somewhat limited sight
distance. By contrast, the north alternative has limited view from northbound Round Lake
Boulevard but is at the end of a long straight road for southbound traffic on Round Lake
Boulevard.
The north alignment has a reverse curve at the east end, but the design is siltisfactory. The north
alternative also passes behind existing development in the Round Lake Estates north of
147th Avenue. This means there will be no direct access required from several parcels.
./
Short Elliott Hendrickson Inc.
.
Offices located throughout the Upper Midwest
We help you plan, design, and achieve
.
Equal Opportunity Employer
Todd Blank, P.E.
August 2, 2000
Page 2
" J
The south alignment provides a very long straight stretch of roadway from the high school site.
While speed could be a problem on either of the alternatives, the south alternative has more
opportunities for faster speeds. In conjunction with this, there is a curve for westbound traffic
just in advance of the stop sign for Round Lake Boulevard. There is also opportunity for
development on either side of the south alternative meaning that access management would need
to be utilized to minimize the total number of driveways.
While either alternative is acceptable, the north alternative has a slight advantage over the south
from a traffic viewpoint.
We had been requested to also, from a traffic standpoint, look at a third alternati~e consisting of
a connection to South Coon Creek Drive. To make this connection would require a reverse
curve from the high school site, across Coon Creek, and then on to South Coon Creek Drive.
There are four additional curves to the west, making a total of eight curves for Andover Drive
between Crosstown Boulevard and Round Lake Boulevard. The intersection at Round Lake
Boulevard is just north of a curve and unfortunately on the inside of a curve. Thus, the sight
distance is less than other alternates, although it appears to meet the minimum required. There
are also a number of driveways on the western portion of South Coon Creek Drive. Some of the
driveways are not located well with respect to the curves in the roadway. There is an opportunity
for traffic to shortcut between Coon Creek Drive and Round Lake Boulevard using Jonquil
Street. Shortcuts such as this have been a problem at other high school areas. For these reasons,
the South Coon Creek Drive alternative could not be recommended.
sah
\\spfiles I \corpdoc\wp\projei.-u\ab\andov\OO.)2\c\blank. SOl.doc
J
CD
, J
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City Engineer
SUBJECT: School District Transportation Issues
DATE: March 12,2002
INTRODUCTION
The City Council is requested to discuss transportation issues relative to the upcoming student
walking areas, which have been identified by the Anoka-Hennepin School District.
DISCUSSION
City staff recently met with the County Highway Engineer and other County representatives to
discuss the upcoming student "Walking" requirements that are soon to be imposed by the Anoka-
Hennepin School District. Both City and County staff are concerned with the recently designated
two-mile walking zones and have been discussing options to mitigate the potentially hazardous
pedestrian/vehicle conflicts. The action items staff has identified are as follows:
Rum River Elementary School:
1. Identify crossing guard locations with the School District/I.D. a potential crossmg
location(s).
2. Have a speed study prepared for this area.
3. Have a separate school speed zone study prepared.
4. School District to provide a "route plan" for the school.
Oak View Middle School & Andover Elementary School:
1. Have a school speed zone evaluation prepared.
2. School District to provide a "route plan" for the schools.
3. Identify pedestrian crossing locations Icrossing guard locations.
Crooked Lake Elementary School:
1. School District to provide a "route plan" for the school.
2. School District to identify crossing guard location.
Mayor and Council Members
March 12, 2002
Page 20f2
Other:
1. Identify potential trail and/or sidewalk connection (Funding!).
2. Continue to pursue the need for the School District to establish "hazard" locations.
RECOMMENDATION
It is recommended the City Council review this issue and identify the action items for staff to
pursue.
;;;;21-
Scott Erickson
'\
,
cv
~
,
.'
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO:
Mayor and City Council
FROM:
John Erar, City Administrato~
Dana Peitso, Human Resources Manager
CC:
SUBJECT:
Post- Retirement Medical Severance Program
DATE:
March 8, 2002
INTRODUCTION
Per the Council's request, this staff report addresses a majority of the questions raised from the
December 11, 2001, council workshop on the Post-Retirement Medical Severance Program. All of the
information is gathered from the payroll ending 12/31/01.
DISCUSSION
The Council requested a worksheet identifying the City's long term liability. As you can see by the
attached spreadsheets, the total current liability, based on current policy is $336,975.15. This includes all
vacation, compensatory time off and sick time, for all employees. If you look at employees that would be
eligible to retire in the next 5 years, the total liability is $95,075.24. Over the next 10 years, the total
liability would be $128,686.78. In the next 10 years, this current policy would only affect 13 total
employees, if they chose to take advantage of it.
Sick Leave Liability
If the Council chooses to add the post-retirement medical severance program, keeping the percentage of
payout the same, but no limit on the number of hours an employee may accrue (right now the limit is 400
hours), over 5 years this would result in an additional $25,664.56 liability to the City, over 10 years it
would be an additional $26,889.97 in future liability. City management recommended this option.
There would be no difference in the future liability from the above paragraph if the City keeps the
payouts the same and limit it at 1000 hours, given that no employee has earned over 2000 sick hours, at
this time.
The City employees propose a 100% payout of sick time with no limit on the number of hours an
employee may accrue. Over 5 years this would result in an additional $97,826.18 in future liability to
the City, and over 10 years it would be an additional $114,523.88 in future liability. City management
does not recommend this option.
BUDGET IMPACT
The budget impact of this program could be significant if the new policy is adopted. At the minimum it
would result in an additional liability of $25,664.56, to institute the post-retirement medical severance
program, with the recommended 50% payout and no limit (1000 hour would not affect this calculation)
on the number of hours. I would also like to add, that these numbers may change. If the City Council
approved this change in the policy the City will need to offer this to all employees, therefore, some
employees currently taking annual leave may change to sick/vacation leave and therefore, would increase
the potential liability to the City.
ACTION REOUESTED
Information as requested is provided for Council review.
Respe.ctfully submitted,
/ <,.i." , I'~~~~"_
/i ('/,_rJ1'" ,".".._.~"-'-'~-
. \.-....-0_ J - - ~ -
Dana Peitso
.'
/
CIl
.0
~
>-
I-~
Zc.
W E
0::: 0
0:::<'>
:J-c
U c
~
I CIl
0::: >
W ~
>.3
c
o
ZfJ)
<t c
o
LL~
o ~
>- ~
1->
u]
::l
..
(J
(J
<(
....
o
o
N
-
....
M
-
N
....
._I~N~mNoroN_~_N._OO~~~~O
~~~~~~~~~~~q~~~~~~~~g~~
m.~~mmNNM.~~MM..-..-MN"-~~~ro
N~~mO~mN~NOOm~OO~Nm~~m~m~
~~~~~~~~~~~~~~~~~~~~'Iq.
ro . ,("')j ~ N M ~ m m ~ ~ ro ~ ~ ..- M m N . . i:t. N
~ ~I ~ ~ ~ ~
Ii .,-
, ~ '
~11=orooM~mM.ro~MMo-~~ ~mN.~ro
~ ~~~ N N ~ ~ m 0 ..- ~ N ro 0 ~ M N ~ ~ j~. - r- M
;;I~ ~ ~ ::J ~ ~ ;:; ~ ~.~ ~ ill ~ ~ ~ Ii ~ I" ~ ;:;1 :'i
!!~~ !~~
t\-J ,1
g~ggggggggggggggggg~gg
~~~~~~~m.........NN~NN
t',1 :!~-I
~~~~~~~~~~~~;~;~~~;m~;~
_I~jmm _~.N.'N.N_.MN"-M~,N -
mNor-Nm~OOMOOMm~~ m~oro
NqMNo~~~O..-~O~~NN ~m~M
ex:> m . 0 c::i ex:> . MiO cO r- M ~ c::i ex:> ex:> N ex:> N M
~,::1 -r-~N("') C'\I(O"'\tCO t'--T"" ~~ LOT""
Itkl "
Iii}
r:-;,";&
~t61~ m ex:> 0
N'ex:>iO m ~ ~
..t 'i,.1..t ex:> ~ cO
('i") ltnr- ("") c.o ~
T""~J -r-T""N
,-,' ~
":.:j
'5'4
.~
m <oj m m
cn,,,....dv"l""""
.mJm 0
:;j.I~I~ ~
.,....N1"1""""N
I.'.'. ..,
}~~
! j
V~I
~~~~
-
Q)
OJ
ro
a.
T"""......
~::~,
III
ca ..
.... ::I
o 0
I-:I:
ex:>Nro.
~.~MM
..-mcic::i .N
. <O,..-N 0..
<O,m~.<o<o
..
c
Q)
u
..
Q)
D.
Gl
.>::>
.!: ca
en~
CoGl
o
U
c
o II!
;:;~
~ 0
ca:I:
>
ceo.,....
r-ex:><o
McOM
m~o
-NN
>.
"i:,S
::I l'll
00::
::I:
~ ~<O.
.,....COCO.,....N
M(",)ON~
.0,. ~ m
r---:ciLriciLri
N..-NNN
Q) c:i
u:E
.~
Q) III
en ..
>-
.
..-
N
0..-
..
ex:>'i
N ex:>
..-
~ -<ON~
~ ~~ON
M .<o~co
<Otf:i~~"-MCO
.~."~~.J~.
-:'':',
~gg~~~g
~ ~ ~ o~ ~ ~t~
o ~,ro <ci ix:>iro
~~:::::~:
U?'~ LO
~ ..- Ni~ .
LO~r-N"""
..- LO (o'ci ~
CX)co..-c.oo
"I""""T""NNN
...-co co LOO
~..-~m<o
ro..-~..tc::i
NmmNro
..- - ..-
r- <0
~N
ON
~M
mex:>
--
.mmo..-~
('I) en CO ('l')"t---:Q
N..<om~
N ro ~ <o:~ ro
~ex:>Mex:>.Ni.
T"" T""C\I T"":C'\I\(l')
ON
MO
<0 N
<0.
ex:>Lri
..-..-
t'- Mew') ("")("') ~~:~
~~;:~~ror-~~m<o<o<o<o~~
mN.
maN
cOoLri
mo<o
O. a. N.
..-C")N
*,*,'Cf!.
000
NNN
ONO
MO C")
mN..-
<0. C")
0010--
..-..-N
..-
..-..-
~.'<t.
..-
. '<t
M <0
~ai
MN
..-
~~
ro
M
m
co
MO
ro ..-
ro m
m
.N
ex:> M
N ..-
..- -
M 0
r- ~
- cO ex:>
~ ..-m
..-
ro . ~
~ . m
~ <0 co
..- m m
ci Lri M
..- ..- ..-
co .
~~.
MMM
Cll
.0
ra
>.
1-0:
Zc.
W E
~ 0
e::::u
:::>-0
u ~
Cll.....
>0
rao
CllN
...J;:
.I~
IN
CI).....
~
W
>
o
c
Z
<( s:::
o
u.~
o ra
>-~
1->
U"g
:J
..
(.)
(.)
<(
c)N~("I')o("")m('l")cn~
LOOCOCO..-OlLOI!)'VN
Mcxir-:0u-i..-:trioi-<i-<i
CONf'-'VOlf'-LOf'-Of'-
ON..-(")CON
..f ~ N-N" cD
'VI!)
......co
q'..-
(")CO
LO(")
NOl"l"N
~~-q-oo
oi~~oi
LO~-q-~
..- ......
'Vf'-
CO 'V
cxioi
'V 'V
..-
NCO
NCO
NO
N(")
c; i!!
.... ::s
o 0
I-:I:
(")0
(") LO
..-c:i
..- CO
......
O'VCO
LO CO Ol
r-:-<i-<i
'VO......
..- ......
COCOf'-
COLOCO
r-:tri"l"
Nf'-I!)
......(")
....
C
CI)
c.l
...
CI)
c..
*"cf?';f!.'#.'ef!.~?fi.';f!.'*cft.cf?.'#~cf?..
~~~~~~~OOOOOOO
Ol
CO
M
NO'V
f'- CO "l"
r-:oi"l"
OlCOLO
......
LO
(")
Ol
CO
0..-
..- 0
tritri
NN
coco
Ol f'-
MM
CO CO
co......
NN
cooi
o
(")
~
.!:!
VJ
CO(")COOOOOO
"!(")COOlLOOLOI!)
Nu-ioioic:ic:i(")N
~ LO,......~CX)
LOOO
NOO
u-ic:ic:i
"l" CO
c
g \!!
l'Cl ::s
c.l 0
l'Cl:I:
>
'V'(")
'VOl
u-ir-:
o
N.
CON"l"
ON'V
oicxioi
N ..-
..-
LO~(J)COL(')tO
"l"f'-f'-LOCOCO
~ai("")<rio;~
r-<o~o>"l;t"Q"
..- N
COCON"l"f'-
~L{)O>C"')~
tri-<ioicrioi
CO<o(")CO
NCO
f'.(")
CO CO
...... N
~CI)
......
::l l'Cl
On::
:I:
~Nr-('l")N('l")~~~LO~ror-tOLO~LO~
"-OCOCOf'-COOCOLOCOCOCOONNCOCOCO
_NOOlI!)OlCOCO"l"COOCO(")COCOf'-(,,)Ol
~'~ -r: f': "'! f': ~ ~ ~ r- ~ to m CO 0> ~ ~ ~
N. LO CO CO N CO 0 0 (") ..-: tri M -<i u-i ..- ..- "l" CO
C\I;-r- T"'"' T"'"' T"'"' T"'"' N N ('t) ..- T"'"' N T"'"' "I""'" N V N T"'"'
Gl c:i
c.l:!:
.~
~~
>-
~mo>mr-LON"-T"'"'LOV~~mL{)LO
(")(")NNNNNNNNN..-"-
/
&t)
......
Iti
f'-
a>
<Ii
M
M
.,.
M
..,
Iti
a>
..,
o:i
......
.,.
o
'<l;
CD
....
N
Q)
OJ
(II
c..
.,.
'It
o
cq
CO
CD
CO_
CD
......
.,.
N
O!
o
M
..,-
....
.,.
N
....
r-:
....
....-
CD
.,.
1Il
"iij
....
o
I-
)
I-Cll
:2:..0
_ C1l
...Ji;'
~a.
o a.
~ E
C 0
wU
cn"g
o C1l
a. Cll
o ~
0:::: Cll
a....J
I
0:..
W(/)
> s::
00
C~
Z ~
<C C1l
u.>
O"g
>- 2
I- CJ
_ CJ
u<C
~ ~ ~ ~ ~ ~~~ ~~~ ~ ~.~,~ ~ ~ ~ ~ ~,~ &:! ~ ~ ~ ~ ~ ~ ~J~ ~
;; ::: N co 0 m (0 co ,Nl C') C') m,o co I'- C') ~ I!) ~ I!) I'- C') C') ..... ..... C') N ~ co co m I'-
_ .c I'- m I'- I!) co ~ '~l 0 (0 ml I'- ~ N ..... I'- I'- N co I!) I!) co ..... N m co co (0 C') (0 I'-
o N ~ m I!) (0 m ,...,0 m I!)J N (0 0 I!) m co co I'- (0 co ~ I!) ..... I!) ... N ~ 0 ... ~
~~~wNw~m~~~~~~~~NO~~W~~~riWN~WI!)1ri
10 N ~ ..- N N ;~~N C)",JT'"" N ..- ..- ..-..- ':
'.j :1!~ '.
1!)~(ol'-cob~mC')~lo.....m(Oo~co~=l'-cocoo""'I'-C')I!)~~o~(Oco
~ ........... (0 ... ~ ,0' I'- ~ co I'- (0 m 0 co m 0 ..... 1'-. N co 0 I'- co N ~ N iQ! co (0 ..... I'- co
cO ,....:, ~ cO to ci t03ic.ci ci (ciJcri lli C'"i 0 M <0 ..- ......: a):'N M to ~ lO -q- M r-...: o>jo> Lri -r= ci --
t-:O> 0> N <0 co rc.oi..- 010>,1 <D LO "l::t ..- LO r- ..- ..... t-".,... en 0) ('l") ("I') ..- LO 'Ol::t .~ CD N t- -q- N
~~~(O m ~frim C')r~r CON ~ I'- I!) C') ~ CO I!) N ~ CO..... N N~'" ..........
of!..of!. of!.f~lof!. of!. !~of!. of!. of!. of!. of!. of!. ~ ~ of!.!of!. of!. of!. of!. of!. of!. ~ ~ ~~ of!. of!. of!. of!.
!'! ;!'! !'! I!'! !'! !'!'!'! !'! !'! ~ ~":,, " " " " " ~ ~ I ~ " :il :ill':
<o!,ro]O c.o r~O ~. ~:~. ~. ~ ~ ~.'C;18 ~ ~ ro 8 ~ ..-~ ~: ~ ~ ~ ~
~~~~'o N~I'- 0~~1!)~:~0~~~ 0
!;i I~!ll ~ iiHi ;;!li i1i ~ ~ 'I' 'g::~ N ~ ;; :ll ::: ~ ::ll~ ~ " 00
1!)1!)~I!)OhCO(oNOI'-N(OI!)OOC')OoC')(oI'-I!)~coml!)oco
N N)':""ll'- 0'(04(0 N m CO N 0 I!) I'-'I!) 0 ..... (0 0 ~ I'- N N colC') ~ m lO C')
c:i 0'~,""': c:i t('>l1 ~ CO (0 ~ c:i c:i ~ ~ C"i c:i 0 ~ C"i I!) c:i ~ ~ ,;.:;. c:i ~ ~ ~ C')
~ ~ 1:;~.;.(O I;~'~ .......... N C') N (O~. CO I'- ..... ~ 11 lO .....
11 1;;:,1 1
~ ~l~~g ~1:~It; m:~'~ ~ ~:g ~.~ ~ ~ ~ ~ ~ ~ ~ ~ :~i~ ~ ~ ~
~ ~l~l~ ~l~~ ~:~ ~ ~ ~ ~ ~~,~ ~ ~ ~ ~ ~ ~ g ~l~ ~ ~ ~
J~ico (Ot~t m I'- (0 ~ (0 (0 0 .....:I!) 0 N I'- 0 0 (0 m.g!o 0 N 0
cn~~I~mM~..-t-N("I')mroMr-;OMO~('l")('l")OMM.JMMOM
r::~;~~ ~.PJ~~ gg ~ ~ ~ ~ ~ ~:;~ ~ ~ ~ ffi ~ ~ ~:~ ~ ~ ~ M
oovrn oov :~:: I~ :::::: ~~'::::::::~:::: v
~:i:,i ..-. 'I~~ p ..- ..-:..- ..- ..- .. - .,...
;~ ~
COCONN.....m[l!)ll!)~McoN:N.....OO ~
NNN N N "-!"-F,~ ~~. ~ ~,~ ~ T"'" co t'-'t'-:t'- co co CD CD co LO LO .if?"LC) LO "I:;f" 'V ~
j
;; l!!
'0 :l
~~
....
o
o
N
-
....
M
-
N
....
Gl Ul
~;;:;
u;~~
c..ClIl!!
E E :l
o .- 0
(.)~:r:
c
gl!!
ca :l
u 0
ca:r:
>
>-
i: ClI
:l1O
~o::
Gl ci
u:!!:
.~
(1) ~
(/)>-
mN~
~C!~
(00 I!)
m 0 (0
OON
~riN
-
C
ClI
l::!
Gl
c..
I'- CO.CO (0 (0
mcol'-(OI'-
tO~..~.tOci
C')NI'-......N
I'-C')C')~I'-
T"'" T"'".T"'"
ONOO
I!)I!)I!)'<!:
ai ~.~ CO
T"'"...-.::t
co 0 co or-
~I'-CO(o
T"'"MtOet:l
C') I!) I'- 0
N.....NN
I'-.....I'-(O~
T"'"(oCOT"'"N
C')C')ONI!)
~O~I!)I!)
~ai~ai~
N.....NN'N
~
Q)
Ol
ro
Cl.
N 0 ~
I'- I!) ~
c:i CO ~
m m 0
N
0 I!) I!)
C') (0 .....
(0 CO ......
(0 m 0
~ C') ~
..... ... N
~ ell
:E.g
-oJ>-
C'll
~D..
.. c..
~ E
o 0
WU
cn"g
o C'll
a.. ell
o ~
0:: ell
0.....1
. \
Q:.i
w(/)
> C
o 0
0;
Z ~
<( C'll
u.>
O-g
>- 2
~ g
()<t
--
111=
- .-
OD
I- .~
..J
iii2!
'0 :l
I-~
0.,.... NO
N......(OO
NcOcO~
(,,")NNN
N N 1'-_ LO
N
(0("")00
O("")LOLO
. . . .
LO.,....OI"-
.,.... .,.... co ~
......
ClO>N"""("l")
(OLOO(OOO
LOMcO"":W
-q" (ON I'--q"
("")("")(00>(0
MN"N"-q"
-q"(O(O
000>(0
~~I'-
O......N
............ ......
O("").,....OQ)~.,....LO
......0> ("")(O-q"......-q-oo
Lri~r--.:Lri-.::tNcri.,....
O>I'-O-q" 0(01'-00
ON-q"(oOOOOLO("")
~ NN- co
NO>
......'<1;
(01'-
LOOO
co...tmT""
r---LOLO.,...
("")
(,,")I'--q-N(O(O
NLOCO"""OC:O
~tOcri~~o
(oCO~.,.-N("')
............ N
-
C
~ ~~~~~~~~*~*~~~***
~ 00000000000000000
~ NNNNNNNNNNNNNNNNN
a.
....
C
C
N
-
....
M
-
N
....
0>
.lO:~2!~
Ul1I:l
.- ~ 0
(/)..JJ:
c..~2!
E E :l
0'- 0
Ol-J:
c
o III
;:;:;
111 0
~J:
>
>-
i::,S
:l 111
00::
J:
~ 0
U::!:
.~
~ III
(/)..
>-
O>LO-q"
("")NI'-
WNN
......
NO-q-
I'- 00 -q"
I'-m~
O>OOLO
......
-1.0
("")
0>
(0
0......
......~
(0(0
N N
00
00
00
00
("") 00 N
O>ON
"":mcO
N
......
~LO.,...(j)C.DLO(oCO
-q--q"I'-I"-:LOtq(O......
m.....:m("")WOl......W
.,...........<O.,....O>...:~
......N
001.0
...... LO N
ONl!"i
......N-q-
(0(0
Ol I'-
MM
CO CO
(0 ......
NN
cOm
o
("")
(0("")
N("")
Nl!"i
......
COOOOOO
COOlI.OOI.OLO
mmOOMN
LOr-..-CO
(ON-q-I'-
LOOl("")-q-
~mcOm
CO (0("") (0
N(O
1'-("")
cOcO
...... N
N.......MNM.,.....,....I"-LOI"-COr-COLO~LO.,....
0(0(01'-(00(0 LO 00 (0 (0 ONN(OOO 00
NOOlLOOl (0 oo-q-oo 0(0 ("")00 (0 1'-("") Ol
v.,....I"-N.......LOLO.,....r-.,...(OQ')COO'>O>O~
l!"iWWNWOOM.....:WM~l!"i.....:.....:~W
.,.....,.....,.....,.....,....NNM.,.....,....N.,.....,....N~N.,....
:::(j)O'>O'>t-LON.,.....,....LO-..r:::~OlLOLO
("")NNNNNNNNN............
(0
~
o
It)
":.
co
a>
-q-
-q-
"!
(0
N
N
a>
....
N
(!)
C)
ro
a.
M
CC!
....
M
....
It)
....
N
"!
co
co
M
....
-q-
....
-.i
.....
M
(0
.!!!
111
-
o
I-
"\
SPECIAL CITY COUNCIL WORKSHOP-DECEMBER 11, 2001
MINUTES
A Special Andover City Council Workshop was called to order by Mayor Gamache at
7:02 pm, Tuesday, December 11,2001 at the Andover City Hall, 1685 Crosstown
Boulevard NW, Andover, Minnesota.
Councilmembers Present:
Councilmembers Absent:
Also Present:
Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
None
City Administrator, John Erar
Human Resources Manager, Dana Peitso
Others
POST RETIREMENT MEDICAL SEVERANCE PROGRAM
/
Mr. Erar noted that information regarding a post retirement medical severance program
has been included in the packets for the meeting along with a staff report explaining the
current program. Action required is for Council to decide if this type of proposal is
something they will support. Management is suggesting the proposal that leaves the
existing percentage guideline with the elimination of the maximum 400 hours that an
employee can be paid for upon termination. Employees have indicated that they wish to
have Council consider a 100% payout. A memo from Dave Almgren has been provided
in the packet materials, as well as proposed language under Section 17 and a cost analysis
worksheet detailing the four employees who are close enough for retirement.
. Councilmember Trude asked if anyone had figured out the five and ten year costs. Mr.
Erar stated that it's too difficult to do as there are too many variables because of people
using sick leave between now and the time they retire. He noted they have figured that
who can retire within two years. He also noted that Council has been provided a
summary of what other cities do and a resolution from Anoka County concerning health
insurance coverage for retirees. Mr. Erar noted that the majority of the cities do not offer
the type of program proposed.
Councilmember Orttel asked if our current program allows for insurance coverage when
an employee retires. Dana Peitso explained that the employee can be covered under the
city's plan for three years and then they would be covered under an individual policy.
Councilmember Knight asked if the employee is paid a lump sum or if it is paid over 2 or
3 years. Mr. Erar explained that most employees prefer to take it as a lump sum.
Ms. Peitso stated that if the money is left in an account with the city to be paid towards
health insurance coverage, there is no tax on the money. Mr. Erar noted that it is a tax
Special Council Workshop
December 11, 2001 - Minutes
/ Page 2
(Post Retirement Medical Severance Program, Cont.)
benefit to the city as there are no payroll taxes paid by the city or the employee. There is
a tangible benefit because we may have employees who do not use their sick leave as
freely as before.
Councilmember Trude felt that we have to think about the public view of this program.
Dave Almgren, Building Official, stated that if you add up the years of service of Ray
Sowada, Frank Stone, and him you have 60 years of experience. They have worked
when they had to including weekends and they were not compensated for the time. In
previous years raises were minimal until Jim Schrantz started and instituted better salary
increases. He noted that the employees who have worked here the longest are very
dedicated. He also noted that there have been employees who left the employ of the city
with no sick leave.
Councilmember Orttel asked what the philosophy is on sick leave. Previously it was
there in case you needed it. He asked if the city benefits by having employees at work or
staying at home on sick leave. Mr. Erar explained that sick leave is there as an insurance
program. If an employee is sick they should be at home. He also noted that the cities
that have this in place now are scaling back their programs and the County said it is an
expensive item for them.
Councilmember Orttel stated that he would like to see what the city's overall liability is
and asked if there is a lot of banked time. Ms. Peitso stated that there are a lot of
employees who have a lot of sick leave.
Councilmember Jacobson asked if there is a reason this has to be decided before the end
ofthe year. Mr. Erar stated that quite a lot of time has been spent researching this and he
feels the management proposal is reasonable and equitable. It recognizes employees who
don't use their sick leave and it something that can be provided consistently.
Councilmember Orttel asked if we are funding a benefit plan by hiring other employees
for those who are out on sick leave. Mr. Erar stated no, we don't have the type of
structure where we can bring in temporary employees.
Councilmember Trude wanted to see a cap on the number of hours that will be paid out
such as 1500 hours. Mr. Erar asked if she wanted something like "50% up to 1000
hours".
Discussion centered on using a certain age to be eligible for a payout. Dave Almgren felt
that age 62 or the Rule of 90 would be appropriate. Councilmember Orttel asked that it
be checked to see if that would be legal.
J
Special Council Workshop
December 11, 2001 - Minutes
i Page 3
(Post Retirement Medical Severance Program, Cont.)
Mr. Erar stated that there are three items needing clarification: 1) a worksheet showing
the city's long term liability; 2) looking at adding age 62 or the Rule of90, whichever
comes first; and 3) management proposal going up to 1000 hours.
Mayor Gamache felt that after seeing the information noted by Mr. Erar, Council would
be able to make a decision. This will be presented to Council after the first of the year.
PERSONNEL POLICY REVISIONS
Ms. Peitso reviewed the following proposed changes to the Personnel Policy.
Section 2. Definitions-
(10) Calendar Year: Change June to January.
(11) Immediate Family - added son-in-law and daughter-in law.
(12) Job Applicant - added a definition. (Council suggested that the person has to
pass a background test in addition to drug testing. This was added)
)
Section 3. Employment Practices and Procedures
(h) Added that the City will comply with all requirements of the Americans
with Disabilities Act.
(i) Added Drug testing and criminal background checks for all applicants.
Section 6. Dismissals, Suspensions and Demotions.
(c) Changed 5 working days to 1. This is a change in state law.
(t) Added new section which requires Council to take the final action on the
discharge of an employee.
Section 17. Annual Leave
(b) Take out last sentence.
Section 18. Vacation Leave.
(a) Take out "employed prior to June 1, 1996"
(b) added employees shall forfeit any "vacation unless given prior approval by
the City..... ..."
Section 18.1 Use of Camp Time
(a) Change one hour to 15 minute increments. Remove "not to exceed 16
hours per week.
Section 19 Sick Leave
(a) Take out "employed prior to June 1,1996"
"
, /
/
Special Council Workshop
December 11, 2001 - Minutes
Page 4
G) Change City Council to City Administrator
Section 20 Injured on Duty
(a) Change City Clerk to Human Resources Manager
Section 21 Leave of Absence for Medical Reasons
(c) add to the last sentence "except when employee qualifies under Family
Medical Leave Act Sec. 26'.
Section 28 Unapproved Absences
(b) Add "Excessive tardiness is defined as 3 or more tardies in a one moth
period. Excessive unapproved absenteeism is defined as more than 16
hours of absences in a calendar month."
Section 33 Tuition Reimbursement Program
(a)(5) Change Personnel Department to Human Resources Manager.
change Personnel Director to Human Resources Manger and add at the
end of the sentence "subject to budgetary considerations".
(c) (1) Ms. Peitso suggested removing the last sentence which states
that doctorate and law school degrees shall not be eligible for tuition
reimbursement. Council discussed whether this should be in the policy
with Councilmember Trude noting that the city should not be paying for
a law degree for an employee. Mr. Erar stated that it has to be job related and
contingent upon budgetary considerations. The decision was to leave the sentence
in but change the word 'courses' to 'programs'.
Section 33.1 Convention Attendance
(a) take out "during the conference and". Add "occurring on Saturday or
Sunday"
Mr. Erar noted that he has an employee who used vacation time for a conference
and he would like to give the vacation days back. Council agreed.
Section 35 Uniforms
Policy: Added "These uniforms identify employees to the public and must be
worn during working hours.
Section 37 Employees and their Membership in the Andover Volunteer Fire Department
(g) Change "After Hour" to "weekend duty or pager"...
Section 39 Sexual Harassment Prevention Policy
(d)(2) Change Personnel Director to "Human Resources Manager"
(3) Change "is encouraged" to "is required" and change "Personnel Director
to Human Resources Manager.
(4) Change Personnel Director to Human Resources Manager.
/
~'
Special Council Workshop
December 11, 2001 - Minutes
Page 5
Section 40.1 Workplace Violence Prevention
Councilmember Jacobson requested that the third paragraph be reworked as he did not
think that it should include periods when the employees are not at work. After some
discussion it was the consensus of the Council to leave it as it is written.
Section 41 Life Threatening or Catastrophic lllness
Ms. Peitso noted that this section has been removed because FMLA laws are in place.
Section 41. Computer Usage
Regarding the section on The Internet, Councilmember Trude felt that we need to have
something specific on pornography. Councilmember Jacobson questioned what work
place monitoring involves. Ms. Peitso stated that this would only occur if there was a
complaint or violation.
Motion by Jacobson, seconded by Orttel to approve the Personnel Policy as amended and
revised. Motion carried unanimously.
,.
USE OF CITY FACILITIES
Mr. Erar explained that this item was requested to be placed on the agenda by
Counclmember Trude who was concerned not with the vehicle washing but other
mechanical work Ms. Peitso noted that the League Insurance Trust doesn't have a
problem with the policy and Bill Hawkins has also approved the policy.
A memo from the Finance Director was introduced. Mr. Dickinson suggested adding an
employee signature line, adding language that the employee declares that the work to be
conducted is not part of the employee's job duties, and a waiver form for the other adult
who would be with the employee.
John Wallace, City Mechanic, noted that any employee using the Public Works facility to
do minor repairs must be trained and that he is the only one who trains them. There is
also a limit of two hours that the facility can be used which does not allow anyone to do
major repair work.
Motion by Jacobson, seconded by Orttel to move the form along with the language as
proposed by the Finance Director. Motion carried unanimously.
. ,.
Special Council Workshop
December 11, 2001 - Minutes
Page 6
OTHER.BUSINESS
Councilmember Jacobson stated that he has been hearing a lot about the trails on Verdin
Street and asked if this will be brought up at Thursday's joint meeting with the Park
Commission. Mr. Erar noted that it would be a part of the meeting.
Mayor Gamache reported on the School Board meeting he attended Monday evening,
noting that Mayor Gamec of Ramsey and Mayor Skogquist of Anoka were also present.
They requested that the School Board make sure that Andover High School opens next
fall as scheduled.
Councilmember Knight reported that Goodyear Tire in Anoka has a program where
people who cannot afford car repairs can get it done for free. While the car is being
repaired, the owner must attend a class on financial responsibility. Last year they
repaired over 160 vehicles.
Motion by Jacobson, seconded by Orttel to adjourn. Motion carried.
Meeting adjourned at 10:01 pm.
/
Respectfully submitted,
Vicki Volk
City Clerk
@
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
CC:
Mayor and Council members
John Erar, City Administratorft..----
Dana Peitso, Human Resources Manager
TO:
FROM:
SUBJECT:
Training for Commission Members
DATE:
March 11,2002
INTRODUCTION
Per your request, I did some research into training for our Commission Members.
DISCUSSION
I spoke with Bill Hawkins, City Attorney, and he is available to train Commission members on Robert's Rules of
Order and legal considerations in the public arena. I also spoke with the League of Minnesota Cities and they do
not have any other recommended training than what Bill would provide. However, Courtney Bednarz, City
Planner, provided me information on Government Training Service (GTS). They would provide training on the
Role of the Planning Commissioner in local government, the relationship between City Council & Planning
Commission, and how community values impact upon goal setting and policy development. The workshop
would be approximately six hours in length and they would prefer to do it as a full day seminar, versus two
workshop evenings. They do not do any training for Park Commission members, only planning.
I also checked with other Human Resources Professionals from other cities in regards to training they provide to
their commissions and council. Most cities talk about Roberts Rules of Order as done by the City Attorney, and
proper conduct of members, but the training is normally provided by the City Attorney and the City
Administrator.
BUDGET IMPACT
The cost of the training provided by GTS would be $1200.00, plus faculty mileage and expenses. In addition, we
would be charged for handout materials - estimated to be $4-6/person.
ACTION REOUESTED
This is informational only. No action needs to be taken at this time.
R.esP~UI1Y sUbmi:ed, ..
/ia~
'Dana Peitso
o
o
'N
00
Zo
o
w>
::!O
U.Cl
z
<(
"0
Wo
!;(eo
Cleo
~
W
~
U)
::EClO~
~"r"'"0
1-0 Q U)
cw
U)I-Z
~OZ
I-~i
w 0 ..
w~~
~Q.w
ti~~
c_c
~o~
o
Q.
~
Q.
NW......
cult)
'" It)
.,~Z
...~ ~~ ~
'. ;~~
CIt)Q.
0",.-:
a:[:llCl)
,. I -'
.. ' ~ ,'\.........
lr~~,....
~
o
-
I