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Home My WebLink AboutCC March 6, 2002 CITY OF ANDOVER ) 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US Regular City Council Meeting - Wednesday, March 6,2002 Special Economic Development Authority Meeting - 5:45 PM Call to Order - 7:00 PM 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (2/19/02) (2120/02) Consent Items 4. Order Plans & Specs/02-1IHidden Creek East Park/2002 CIP - Engineering 5. Adopt Assessment Roll/Waive Public Hearing/OI-20lDevonshire Estates - Engineering 6. Approve Hiring of ConsuItant/O 1-18ITransportation Plan - Engineering 7. Accept Petition for City Water/02-16/Quickstroms Addition/WM - Engineering 8. Reduce Letter of Credit/Developer's ImprovementslDevonshire Estates - Engineering 9. Approve No Parking Resolution "Special Events"!Fox Hollow Neighborhood - Engineering 10. Approve Plans & Specs/02-14/2002 Overlays/2002 CIP - Engineering 11. Declare Cost/Order Assessment Roll/00-37/Townhomes of Woodland Creek - Engineering '\ 12. Consider Amendment to Ordinance No. 258/Lawful Gambling - Clerk , / 13. Reset Public Hearing Date/OI-25/Buttemut St. NW, 173rd Ave. NW & Flintwood St. NW - Engineering 14. Approve Audio Visual ImprovementlCity Council Chambers (Supplemental) - Administration Discussion Items 15. Discuss Ordinance Amendment/Require Storm Shelters in New Residential Structures without Basements, Continued - Planning 16. Consider Ordinance Amendment/Penalties for Water Restriction Policy Violators - Public Works 17. Consider Special Use PermitlOffice Home Occupation in Accessory Structure at 3482 _ 165th Lane NW/Mark Hedin - Planning 18. Order Feasibility Report/Rum River Elementary School Trail SystemJOI-1312002 CIP - Engineering Staff Items 19. Schedule Council Goal-Setting Workshop Date - Administration Mayor/Council Payment of Claims Adjournment , , " / CD CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: March 6 2002 INTRODUCTION The following minutes have been provided by TimeSaver Secretarial Service: Regular Meeting February 19,2002 The following minutes have been provided by the City Administrator: Special Meeting w/Anoka February 20,2002 (Knight absent) DISCUSSION Copies of the minutes have been e-mailed to Council with hard copies provided to Councilmembers Knight and Trude. If you did not receive the minutes, please contact the City Clerk. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, tLIv drdl! Vicki Volk City Clerk J GJ \ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratot Scott Erickson, City Enginee ( FROM: Todd Haas, Assistant City Engineer SUBJECT: Order Plans & Specs/02-1/Hidden Creek East Park/2002 CIP - Engineering DATE: March 6, 2002 INTRODUCTION The City Council is requested to authorize staff to prepare plans and specifications for the development of Hidden Creek East Park, Project 02-l. DISCUSSION " Attached is the concept plan of the proposed development of the park for your review. The j neighborhood meeting with City staff was held on January 17, 2002. Approximately five property owners attended the meeting. The neighborhood is very excited about the improvements which will include two new small soccer fields, playground equipment for all ages, paved parking lot and new trails. This improvement is identified in the 2002 CIP. BUDGET IMP ACT The funding for this project will be from Park Dedication. ACTION REQUIRED The City Council is requested to approve the resolution ordering the preparation of plans and specifications for Project 02-1, Hidden Creek East Park. Respectfully submitted, ~~ cc: Jim Lindahl, Park Commission Chair / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-1 FOR HIDDEN CREEK EAST PARK. WHEREAS, the City Council is cognizant of the need for the park improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order plans and specifications for the improvement of the Hidden Creek East Park, Project 02-1; and BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ Enqineer to prepare the plans and specifications for such improvement project. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 6th day of March , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk J M= ' '-1:'/2 '~' '3{,:7' ]t , iI;"'" ~ . I I Irr.1):1 '",1 ,I I ' 1 '^ J~' KAOLEC I ,. ....... 'I; WI,ikrr: ;.L.mn,.:: "/<70N :- L",~ , ESTATES . I . lirr ':-r;i >~ , . iX'. ..:"'- " ", ." ,.):J C;',,' ~"'~ '" ~ \' \ l-T\ : ~' ! ~~2;~~P~A'~ ," ," .. j'! "" DEPARTMENT ~~:; h't4-~,::: 2, ~ ~ ',;;zr~ , . ': \ . / ..,n", "":/" I \ ir ~(~~Lli , .~~;;p.' i , - ""', 'J ;". , .,' _ _ 'rrri\\0"': : :% .,.' !i':S;$: , , ". ..' '0" " , .,5f/' , l " . ",'i"I'1 ,,.,,.. ..".. <? ....".. ro~~-j . "..~.,., . 'I ---"= '2~V~!1 \--- . ... ," 1/ s. "I"f?'!" " "\<1 : ~'J 1.~\O~1 , L~' '\ . ", ,;:,:: :;: : :' . 10, : : ;, ;;lt~'1 0.10 L.'=..:.- I I "tF- I . 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'.[B\\?";r.::i;z,-,dkr"~""t.\'i::: I Ri'!\.' :.r':r.l.." 18> = . i I ~ ~'~ I --- _ .;.:.,~~_~~~I.,O:_'_.':I~ j I CiTY Gf'. CGe,..! !"U,.::'.,![)S, ;':,j.K)f~f:\ GG.~r--'-'> : / H aCI.&~ C~"~ &.s.,. FlJt'i' . -_....~ . -- - . - - - - '('''\'- - -- --- /tJ,Jel'1 (iee k- E<< > -r- Pc,... k:. - . .'.....-. ~ ./ -.......... .,t;.,o~ ISf t7Z. / UNDEVELOPED 135TH .......... ....,..- . ..._..--....~--,..-- .......... / .......... .......... RECVVED ------- ....... ~c B = 1'1 69041'58"\ -...... ........... I R = 330.00 .1 I~c" ~ ) 1992 Jj .......... /"/~!/. I 6= 1205:3'~5''- \'~)"""""k(;;;":'; L - 74 29 WEST 0- .:.... ". - . I CITY of ANDOVER 41.53 ~O,O :... V" 0 - -- -I I .... ..... ..... I\IS3'o cO (;?' UNWAN"": 1 IS' CI.j ...... I ; 13'S OO''w C/) I I : 'Ss ; . i.. ;' 0-; ....: I ,?,!" I- ii I.!) ... I / ,\ OJ \ 0 :0 \ BENe\-!. I Q) ~ p\.AC.SS 41~C'H = 2.0 FEET r<l (APPROX) I r<l I I . I I CB = S 45000'OO"W -=20.00 I .!-: , :90000'00" L=31.42 I ::c j I I- ~ ;./, WEST :::> .. NORTH 0 ;a ! i 160.pO I U) .:30.00 . ;:.... .... ..... .' : .' . WEST 134- ; 143.00 . . 0 '.,'>~':.:"'.; ,:'..;.-;--: .', to ~ 150.04 r-------- g I 60 g 12 ~. l IA ~. 3 I - - - 149.70 - - ..- :2 r WEST N '" 4 I Q J-- - - I " l.JJ :::1 0 2 0 kJ 6 I ci III 0 f5 I , 2A CI) - - 149.37 - - I WEST <0:-" -.- 10 3 'cr I ~o .... :3 0 z: -- I 3 0 ci L _ _ 145.00 , " 0 . _,.; ..<1oA:...,\~~~... - WEST I I , @) J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Adopt Assessment RoUlWaive Public HearinglOl-20lDevonshire Estates- Engineering DATE: March 6, 2002 INTRODUCTION The City Council is requested to waive the public hearing and adopt the assessment roll for Devonshire Estates, Project 01-20. DISCUSSION The City Council at the February 19,2002 meeting approved a resolution declaring the cost and , j ordering assessment roll for the Devonshire Estates development improvements. The adoption of the assessment roll for this project wi11levy the improvement costs to the properties within the development. ACTION REQUIRED The City Council is requested to approve the resolution adopting the assessment roll for Project 01-20, Devonshire Estates improvements. Note: A copy ofthe assessment roll is available in the City Clerk's Office for review. Respectfully submitted, r1ift(~ J cc: Dave Harris, Developer, 241 Jackson St., Anoka, MN 55303 CITY OF ANDOVER / I COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN, STORM SEWER AND STREETS FOR PROJECT 01-20, DEVONSHIRE ESTATES. WHEREAS, the developer is in agreement with the assessments and has waived all rights to a hearing on this assessment pursuant to Minnesota Statutes Annotated, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. / 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of Q. years. The first of the installments to be payable on or before the 15th day of April 2002, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The owners of any property so assessed may at any time pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6TH day of March , 2002 , with Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk Feb-28-02 Ol:lOP P.Ol. To: The Mayor and City Council Members Todd Bass, City Staff RE: Project #0\-20 assessment hearings To whom it may concern: Creekside Homes, LLC does hereby waive the assessment hearing for Devonshire Project #01-20 Thank you - y~~. {J ~-) Randi Erickson. Chief Manager ) FEE 28 2002 14:17 PAGE. 01 CD , / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratof'v FROM: Scott Erickson, City Engineer SUBJECT: Approve Hiring of ConsultantJOl-18/Transportation Plan - Engineering DATE: March 6, 2002 INTRODUCTION In response to the City Council's direction to move forward with the development of a transportation plan for the City of Andover, a request for proposal (RFP) was developed and distributed to a number of area consulting engineering firms. The RFP process has been i completed and a consulting engineering firm has been identified for recommendation to the City , / Council. DISCUSSION As the first step in moving forward with the development of a transportation plan a request for proposal (RFP) was prepared and distributed to area consulting engineering firms to solicit proposals from them to assist in identifying a firm to provide the City of Andover the planning and engineering services for the development of the plan. The RFP was distributed to ten (10) consulting firms for consideration. Of the ten (10) firms, four (4) responded and submitted proposals for the project. In order to provide a thorough and multi-disciplinary review of the proposals an RFP review team was established to assist in making a recommendation as to the "best" firm for this project. The review team consisted of the following individuals (City Engineer, Assistant City Engineer, Public Works Superintendent, City Planner and City Administrator). Upon review of the proposals three (3) firms were selected for interviews. The review team conducted an hour interview with the project representatives from each firm. The interview consisted of a presentation by each firm and concluded with a series of questions posed by the interview team. Upon completion of the interview process the five-member review team deliberated and compared all aspects of the qualifications, services, firm experience J Mayor and Council Members March 6, 2002 Page 2 of2 in similar projects and costs identified by each firm and unanimously recommended the consulting engineering firm of Bonestroo, Rosene, Anderlik & Associates, Inc. (BRA) to provide the engineering and planning services for this project. BUDGET IMP ACT The funding for this project will be from the Road & Bridge Fund. The consulting engineering services for this project will be paid on an hourly basis with a not to exceed amount of $59,308.00. The anticipated cost to develop the transportation plan was $50,000-$75,000. RECOMMENDATION It is recommended that the City Council authorize the appointment of Bonestroo, Rosene, Anderlik & Associates, Inc. (BRA) to provide the engineering consulting services for the development of the City of Andover Transportation Plan, Project #01-18. , Respectfully submitted, d/~ Scott Erickson / @) , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Scott Erickson, City Enginee FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petitionl02-16/Quickstroms AdditionIWM - Engineering DATE: March 6, 2002 INTRODUCTION This item is in regards to a petition received from the residents of the Quickstroms Addition to have City water installed to their neighborhood (see attached location map and petition). ./ DISCUSSION The neighborhood, for the most part, is aware that Round Lake Boulevard NW is anticipated to be reconstructed in 2003 by the Anoka County Highway Department. With the anticipated construction of the roadway, utility extensions (sanitary sewer and water) will be made to allow for potential extensions into the adjacent neighborhoods or areas that have a possibility of being developed in the future along Round Lake Boulevard NW. The area petitioned already has City sanitary sewer. The petition as presented shows the following: Total number of assessable lots - 22 Number in favor of improvement - 11 Number against - 1 Number unavailable or did not sign petition - 10 Note: The area that petitioned does not have concrete curb and gutter. City staff will be evaluating the condition of the street to determine if the street needs to be resurfaced. An informational meeting with the neighborhood will be held to explore the possibility of having curb and gutter and if necessary the street resurfaced to bring the street to City standards. The concrete curb and gutter would be assessed. BUDGET IMP ACT / The proposed watermain would be assessed to the benefiting property owners along with the street upgrades if the neighborhood is interested in bringing the neighborhood up to City standards. , Mayor and Council Members March 6, 2002 Page 2 012 RECOMMENDATION The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of watermain along with the option for street upgrades for Project 02-16, Quickstroms Addition. Respectfully submitted, ~(~ '. / , , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF WATERMAIN ALONG WITH THE OPTION OF STREET UPGRADES ,PROJECT NO. 02-16, IN THE AREA OF QUICKSTROMS ADDITION. WHEREAS, the City Council has received a petition, dated February 22, 2002 requesting the construction of improvements; and WHEREAS, such petition has been validated to contain the signatures of more than 35% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared as adequate. --' 2. The proposed improvement is hereby referred to the City EnQineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this ~ day of March , 2002, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor . 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I ~EGEND Map andDaJa Sources: N City of Andover Deparimen1s: + ::J Half Section Boundary Engineering; Planning; =:J Lots / Parcels Public Works; GIS i"l Parks !kg: RF. _.._ Water Features _inclt.-IOO/." J: -1,800 ~ Right-of-Way Olf .f A..MOYfI' Addrea Book. Add.resl N..btn wen cdlectld fro. lite .... M'*. c.,..ty AsHIHI". Dlitllbae ..d th 1996 onIc:W Ad*fSI MIIp for Alldoftr. so . so 100 1~ 200 2!ill JOG 3M Profed I..oc:IIU..: H:\GISDATA\COU\PROJJ:crBoAUTOMAP.APR @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Scott Erickson, City Enginee , FROM: Todd Haas, Asst. City Engineer SUBJECT: Reduce Letter of CreditJDeveloper's ImprovementslDevonshire Estates - Engineering DATE: March 6, 2002 INTRODUCTION This item is in regards to a request from Creekside Homes, LLC to reduce the developer's I escrow from the developer's improvements for Devonshire Estates. DISCUSSION Attached is Page 5 from the development contract that the City entered into with the developer. As the developer completes their improvements, the letter of credit can be reduced. All the utility and street construction has been completed. The grading of the site will be completed sometime this spring or early summer. The as-built and certification of grading will have to be submitted to the City by the developer's engineer after the grading is complete. Letter of Amount Reduce Credit Available To Reduction Devonshire Estates 01-04 $87,800.00 $10,177.00 $77,623.00 ACTION REQUIRED City staff is recommending the City Council reduce the Letter of Credit 01-04 for Devonshire Estates to $10,177.00. Respectfully submitted, ~~k-- ) cc: Randi Erickson, Creekside Homes, LLC, 241 Jackson Street, Anoka, MN 55303 . WI '. " as follows: Description of Estimated Date to be Improvements Cost Completed 1. frosioo Cootrol & Tree Protectioo $500.00 O1-Q:li ng 2. Iron tmJrents & $400 .00 .lrle 15. 2002 Certification of Placarerrt 3. Q-ading Certification. $5.(Xl) .00 .line 15. 2002 G-tbing. As-aJilts 4. Installation of Street Lights ro.oo .line 15. 2002 5. Tree lamval $0.00 .line 15. 2002 6. Installation of utilities & ~~00tl.1lO 0.00 .line 1S. 2a:l2 1 Streets 7. 8. Total Estimated Construction Cost For Developer's Improvements: $ rn J llffl flt'r S"<f &:I . () 0 Estimated Legal, Engineering and Administrative Fee (15%) $ 1.434.86 BS.s-.oo Total Estimated Cost of Developer Improvements $ ~,SJ4.ffi 6"'1 ilS". 00 Security Requirement (150%) $ ---81.Iftl.ffi 10,177.00 M. Construction of Developer's Improvements: 1. Construction. The construction, installation, materials and equipment shall be In accordance with the plans and specifications approved by the City. 2. Inspection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3,. Easements. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and I 5 - - . -----11 n-- .- f\ F f~; f~~) ~~';-~.; 1 I ' \ L ._._..___.J \ C rT\t~-r~'r~ D, :',q~~ rfl',i ~~ l:~ 1 or I Ii I "j~~~_:...:;~.:::...._:.~:~ CREEKSIDE HOMES, LLC 241 JACKSON ST. ANOKA MN 55303 763-427-4878 February 25, 2002 - To: Mayor and City Council Members Scott Erickson, City Engineer Todd Haas, Asst. City Engineer , Re: Release ofline of credit held for the Devonshire Estates Townhome project on the comer of 13Sth Ave. and Crosstown Dr. Dear City Council Members and Staff, Creekside Homes, LLC is requesting a release of the line of credit for the above mentioned project. The improvements have been completed and inspected. I . G) , '. ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer~t SUBJECT: Approve No Parking Resolution "Special Events"/Fox Hollow Neighborhood - Engineering DATE: March 6, 2002 INTRODUCTION The City Council at the February 5, 2002 City Council meeting directed staff to develop a method to control the "Special Event" parking problem which is occurring in the Fox Hollow development just west of the Oak View Middle School. , / DISCUSSION At the February 5, 2002 City Council meeting, the City Council reviewed the past parking issues and problems which have occurred in the Fox Hollow development. Upon reviewing the parking issues, the Council directed staff to develop a plan to address this problem. After further discussing the on-street parking concerns with the neighborhood representative, Mr. Paul Dudley, the most significant parking problems are occurring during weekend track events which are being held at the school and also resulting from events associated with the Andover Fun Fest. To address these event specific occurrences, it will be necessary to restrict the on- street parking on some of the adjacent Fox Hollow streets during those events. Fox Hollow(Special Event "No Parking") 1. Linnet Street NW from 156th Avenue NW south to the southerly plat boundary 2. 153rd Lane NW from Martin Street NW to Linnet Street NW 3. Martin Street NW from 154th Lane NW to 153rd Lane NW 4. Marti Street NW from 153rd Lane NW to end of cul-de-sac Dates of "Special Events" _ Saturday, April 21 & 28, 2002 (Track events) _ Saturday, May 5 & 12,2002 (Track events) _ Friday, June 28, 2002 & Saturday, June 29, 2002 (Andover Fun Fest) I Mayor and Council Members March 6, 2002 Page 2 of2 RECOMMENDATION It is recommended to approve the attached resolution to designate no parking for the dates and streets specified. Respectfully submitted, cP#/~ Scott Erickson " / cc: Mr. Paul Dudley, 15344 Linnet S1. NW / , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING DURING "SPECIAL EVENTS" ALONG BOTH SIDES OF THE FOLLOWING STREETS WITHIN THE FOX HOLLOW DEVELOPMENT: Fox Hollow (Special Event "No Parking") 1. Linnet Street NW from 156th Avenue NW south to the southerly plat boundary 2. 153rd Lane NW from Martin Street NW to Linnet Street NW 3. Martin Street NW from 154th Lane NW to 153rd Lane NW 4. Martin Street NW from 153rd Lane NW to end of cul-de-sac WHEREAS, the no parking zone is to be located on both sides of the above-mentioned streets within the Fox Hollow development on the following dates: _ Saturday, April 21 & 28,2002 (Track events) - Saturday, May 5 & 12.2002 (Track events) _ Friday, June 28, 2002 & Saturday, June 29, 2002 (Andover Fun Fest) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate a no parking zone during "Special Events" in the Fox Hollow development on the specified dates. Adopted by the City Council of the City of Andover this 6th day of March . 2002. ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk j I -.- - / I I~ I I -./ fllsl ~' ./ NGFELD _L ' ~ / . I I, '1A1E~S I II OAl(~1!11 ' ,I - .. ;' . ,~ . : ~.-----, < _...1-...... 'h ._, ""'"" _,.~.. : [[J --... H. :iTl -.- ,..".O~~"'..T~ ", _ . -t; LL LUTllEfl:AH 2 y:. -l--'- :;'r :- ;:::-~-= 0...::: """ I Gf, . - ~ , . ~{J '!!!!!!:!!!!L. II: L-~ ~ -,; I A 2 > f---o 1/.' T ~ ' . o l - 1 1 \.V "---..t~ ,__",.". ." I~.g.~ II \'f.G~2. I ~" ~ ~ I I r.-<' ' X _ i"' ----'~-L ~ ~\G 3 , 3 . "~ \~. I I dld"I'I- I-- . I I I ~>EsFt~~ ~ l~ OunOT A ~ " .8.~i~ \ 1:'--- (~(' crl.t~, <,m I ---'- L-~rrNGAL.~E'1 . l I-~ ~ INI~ <;, ~~' \ ~ '~ ' ~ ,~ , ~ ~ 2. --: .. 1~1TH AN) ~ ~ .. I tI6 1. ~'\:I1~~:."1 I <<:;'...,'0,<" · ..... pI1ES~. I. ""'-'>-" . 16 15\ , 1 , 5 h ~'" \ '-"'!:9 I 6 I I I -<Al' III IlK ~ l,I J 2 I 16TH I L... III - . -r.ffJ;7 ........ ~~ r~ 4 coun" {}il<' NO.J7 __ 2 'G-10\.. I ~1W-N31i .;... 115.........~~' 0 u ,;C" $ ::e .--J I, ::...' I ~ 7 1aJI 1'1~ lID" G~ -.01 .. ~ GREY If' rMl(.~0 \~ --;- /:.J7f':... 7 . $ "\\ J OIDJ . 2 ,"''' r;;-1 '(;7 r+:-, . '.w ..:... .7{ V . I):-.... ,-..... , l."'-' L J '-KI ~ '<l ~"" I'll;!>- --{ A f ~ r; 15~TH . ' ... ~ (I ~ ... . :'J " , \. \ 12 r - ~ .,,,' I "$" i , B "3'0 /I D "- ,\.1' ,I. ."t1':I.... ""I""",j"',,I..I~ 'i'/,~ =hJ~;';:." t?'!- " I'll ,,[,lil.1.I,I.\.11'-' +~~., ~ I L _..1- . , , 2 1 NISHTINf!..IW;t_. ESTATES Q: ~ '" IS 17 fW . ,.u:. j I, \rtI ~ II I ...... NIGHTINGALE ' SECONO ApOITION " >.:: .. "I' ~fJ-l I "':'~~'>'~"/I" ~ .. . _~ ./~ ~~ (oJ! OAKVIEW ~+o ~ I~" ~ ~ 1. ~ "',. ..~ ESTA~ES NIG. f]:,INfjt,LE . -'-" ~ 10 "7 I ~ .,f.;:::',l; , , .i . . ' I' to.. T1Tr:;"S , 8 ~ 1 ,It(. , , MIOOLE ,; " ,;.t: ~ I ,~ I-~ .. I <;, . !l _. ~ . N" I J'4tX I 1 -4 1~, ~ ~RD <4 , .-: - ... It:CHOOL A"; ~ r _____ ~L~ . 14 I~ ~ ~ii ,'Sf. '''~, I ----- :o:t ~.!r. ",., I o...1..J:T & l1. ! 1\" ~ ft..IL 11 , I i I I II t 31 ADD. 3 : ;;;( Ij 18 1 I , 2 \ 3 ~L eJ ,X-f __~_________l ~.,1I21;r; \ I; I I , : I ~ Ii: HAM/LT . . \ I i :=J \: ;jClVA ~~uwo ".1<;,1 112IUESTATrS,I,U'\'; I, fie o.L.C'r..x ~IT. L,ll.NE ~,w.;':::' 1~2/~'" .....;.., X'..- ,10'" 1..1 ,,,,''],, 5 ".;] ,I' ~! FIRE DEPARTMENT I'. . ~);t- 1r'~2-" r-1"- ., ' :: ""! 9 , 7 6 i .2NO /I II 1J Z A?JDO' F \ I ; ; . 0 ... r3, , 7 I :. : "'~ ~IS~~ 71 I . 6 ~ I~ _ _ I n I "f'.,.5,.-:J1iJ ~ :3 Z I It},,_ _ -: ~ ...... .................... ...._......~:........_........._lo,._..r~:.... - - - . _ ~ ~ -;,.: ~.1!H.~'1'" 1 '!' 4 '16"1'1' 101" I IV", ,""mw' "'" .w ;' I! ~ ~ ~R1:~JI~4J"''' 1,..1 u.elf/\I''t'\ :-11 T /I ., B :: I~ 9.! o!J~7 4 6' 7' ~ 9 12 EL It) 10 : 1\ ' ~.~~ ~ ;iei-!."\J.,,...../~~;}L..J. :. : ,: W""I' J "llI5r 12 ' ' I I\/~~Z t ! l I I I' iii . 7<1"'.,.G'I',~1'\'4.~~ij. '~S r/lTESi#' 7.-".{. i ' I ~ , 7 4 1$, ... :J r.,'!-.3~ I ....;. : --, ANDOIJER 1-" . '-' ~WOODL~ I ~ . J(~';\'19i" /6 ~~:r ELEMENTARY ,I'. , ifi "2J.. I \8 ,. i: II: 25\ IT I" ~ i j SCHOOL I I 5 - :J '" ~ /6 loI~ V :-r--:; 1 i,j N "..!..,I:.,' 1""6 IJ t2i5i,/.'m-,o \'z\'YO'r'i ~\.\~1'I;f~}'l;;r,~F-'- !~;T 8 g HJ". _ "VlfJr>.1} I r ",.\,1,18I1d.I".bl.,I. :'MI,.; J '7"" : I I "I. N. ,"11 II . : , ' , (, 1.:IIi!<T'!O~;'OD'I' i':!:':C ~.:- I '~'E'" T i" , i : '" ,,;r-,pll'l ::,.[" "I" ~ ,,\. · 1 , I ,~-- ~ ..,+ ' v,Jl! . .j "4'" t. I I"fS i1l!il~i!. .,l~" ~i" ~ T L' ' "EsrAr 8.' <=- ,..,..".....-::.. \' 'L/I'NrI Iz= """,'ol.I'".'.~""" h~\ ~ V. f&... :5 :=it'-~111 I :r ~i ~ 1 , = 4 \" 1 I ~~ ~147j, rtltdzll n\~.L. ri'! ~ ~ I ti 5 ;;..j'\.~11I 0 10 ~: ~..:~ ! ~f--{ f " " . a "'-'rC.~.:Jli!\f"'" ~:..~ Zl : I _"';'\ 9 Z _," 70 \if~ "" ~ 8 ! _ _ _ _., h_'f'!f.F{(?f ,,"{:N }~ ~>ITllre~ffi i\._'IG"I"I"I" .111 It;;, s:: ~t'lt/.....;.!1!g~ I. "f" ilj~\..L .1. .1 @ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator1/t/ FROM: Scott Erickson, City Engineer SUBJECT: Approve Plans & Specs/02-14/2002 Overlays/2002 elP - Engineering DATE: March 6, 2002 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 02-14, for 2002 Overlays. DISCUSSION , The 2002 Mill & Overlay project is identified in the City Capital Improvement Plan. This year's program identifies the street improvements for the neighborhoods of Hawk Ridge East, White Oaks Country Estates, Oakwood Estates and Kadlec Addition. * As a reminder, the 2001 Mill & Overlay program will also be completed in 2002. This project area is west of71h Avenue NW and north of Bunker Lake Boulevard NW. BUDGET IMP ACT The 2002 Overlay project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the 2002 Overlay Fund. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 02-14, 2002 Overlays. Respectfully submitted, (2(1!~ i , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 02-14 , FOR - 2002 OVERLAYS . WHEREAS, pursuant to Resolution No. 15-02 , adopted by the City Council on the 5th day of February , 2002 ,the City Enqineer has prepared final plans and specifications for Project 02-14 for 20020verlavs . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 6th day of March ,2002. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. , BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby / direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , April4 , 2002 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of March , 2002 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor , / Victoria Volk - City Clerk ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 02-14 ,FOR _ 2002 OVERLAYS . WHEREAS, pursuant to Resolution No. 15-02 , adopted by the City Council on the 5th day of February , 2002 ,the City EnQineer has prepared final plans and specifications for Project 02-14 for 2002 Overlays . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 6th day of March ,2002. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. , / BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at /O:ou,--_ , Ao...:1 l./ , 2002 at the Andover City Hall. , MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 6th day of March , 2002 , with Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk . CAPITAL PLAN 2002 thru 2006 ~~~ty O~~~o~~r~~__ _._..__ _n . --- _u___ . .---.." --I ! Project # 02-43100-03 ! i I Project Name Annual Street Mill and Overlay i i I Type Improvement Priority I-High lIseful Life 20 Years Contnct Scott Erickson Categor)' StreetslHighways Ilcparfmenl Streets/Highways Description The Street Mill and Overlay project will consisl of milling the existing street surface and laying a new asphalt surface. Minor shouldering and restoration work will be included with the project. In developments that have existing bituminous curb, this curb will be replaced by concrete curb and gutter. The concrete curb and Igutter and any subgrade correction work is typically assessed to the benefiting property. This program has been well received by the residents and will help maintain the integrity and value of the communities street infrastructure. Justification I The streets in these neighborhoods are in excess 0120 years old and are in need of rehabilitation. The intent of this Street Mill and Overlay is to provide the community with a high quality transportation system and maintain a constant upkeep of the Citys street infrastructure. . I -- Expenditures 2002 2003 2004 2005 2006 Total Construction 371,700 512,437 574,290 385,127 600,700 2,444.254 Total 371,700 512,437 574,290 385,127 600,700 2,444,254 , Funding Sources 2002 2003 2004 2005 2006 Total Assessments 145,000 132,500 195,700 473,200 Road & Bridge Reserve Fund 24.304 5,326 68,560 7.143 105,333 Road and Bridge Fund 347.396 362,111 373,230 385,127 397,857 1,865,721 Total 371,700 512,437 574,290 385,127 600,700 2,444,254 Operational Impact/Other I The rehabilitation of the streets will reduce the routine maintenance(Crack sealing, pot hole patching, eeL) in the area. Long term, this reconditioning will prolong the structural stability of the roadway making for a longer servicable life. / 90 - City of Andover, Minnesota CAPI TAL I MPROVEMENT PLAN Incorportated 1974 PROJECT #: 02-43100-03 PROJECT NAME: ANNUAL STREET MILL AND OVERLAY (2002) . . ."..' ./ -- . . " ",- ."-''''",, -,._,. '.-, ' - -I".c.,- ,. .::J -." - y\ - I.~ - -" --- - .. -f': ... - - ~ - - - - < - - - - . .,' .\\ '~ _ , . '..' -----{,~.L.--. !;",_.,,--" ;..1_ _ _ -';, .'t;' l~.j..- r -'- - - ;.'. - .i - - .. ,- I - I , "_ - 'L- - J _ __ "i-: J\~'- ~'- c- . .' _ - - .; - i - - I - I - ~ .- '- ... /' - I - j ,;-1. - - - J -J.,; - ,..", ~. \ - - l-=-' . - t' - - ~'w' I _ _ _'. _ - _ it," MTJM, _; _'.___ --".! A ' '"" - - ;:; I lOGE I _ 'j f---, -:Th - ~ - - - '- I _ " - I~'r '" -OT I - I' - -.', - - - - - t,"'." .' - I-- _ \.--' ~.... ", - - r~ - ":i.... - - t r _ .... 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'\ Layout Name: CIP 02-43100-03 2002 Project location: H:\GISDATA\ENGINEERlNG\PROJECTS\CAPlTAl]LAN.APR Date Pril1ted: 09/02/2001- 01:20:09 PM @ " CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~'V FROM: Scott Erickson, City Engineer SUBJECT: Declare Cost/Order Assessment RolI/OO-37 ITownhomes of Woodland Creek - Engineering DATE: March 6, 2002 INTRODUCTION The City Council is requested to declare the costs and order the preparation of the assessment roll for the Townhomes of Woodland Creek, Project 00-37. DISCUSSION The Townhomes of Woodland Creek development project has been completed and the project .' costs are being assessed to the developer in concurrence with the 429 assessment process. The initial estimate of the assessment amount identified in the feasibility report for this project was $15,371.02 per lot. The fmal cost ofthe project is $13,730.63 per lot. After declaring the costs the assessment role will be prepared and presented to the City Council for approval. The developer, Woodland Development Corporation has submitted the attached letter concurring with the construction costs but disagreeing with the administration & City fees. ACTION REQUIRED The City Council is requested to approve the resolution declaring cost and directing preparation of assessment roll for the improvement of sanitary sewer, watermain, storm sewer and streets for Project 00-37, Townhomes of Woodland Creek. Respectfully submitted, rYt/M.-, Scott Erickson .' Bill Hawkins, City Attorney , cc: Kevin Ross, Greene Espel, 333 South 7th St., Suite 1700, Mpls, MN 55402 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST (AMENDED) AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN, STORM SEWER AND STREETS FOR PROJECT 00-37. TOWNHOMES OF WOODLAND CREEK. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $188.271.49 plus $4.140.00 for seal coat, and the expenses incurred or to be incurred in the making of such improvement amount to $54.739.85 and work previously done amount to $0.00 so that the total cost of the improvement will be $247.151.34. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $2.429.62 the amount to be assessed against benefited property owners is declared to be $247.151.34. 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to be payable on or before the 15th day of April 2002, and shall bear interest at the rate of--2- percent per annum \ from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this L day of March , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk OO~.31 February 13, 2002 Rf.CC1\fi- D ... Lll L Fm I 5 &12/ I I I Mr. David Berkowitz I i I f City Engineering Department C 1-;-'~;"~;.7;:-.~::.! . II n~ .....j,. ~ ! CITY OF ANDOVER L::.... ..-..1 ~ t~:~-".~.~: :.) ',/ :-~ ;1.' 1685 Crosstown Boulevard ... Andover, MN 55304 RE: ASSESSMENT WORK SHEET FOR TOWNHOMES OF WOODLAND CREEK Dear Dave, I have received your assessment worksheet for the Townhomes of Woodland Creek. I agree to the construction costs for this project. I do not agree with the general administration and city fees that are also associated with these costs. I know in the past the city council has looked at this and gone ahead with their assessment procedures. I would ask that you please note on city council's informational packet that we do , protest the amount of the city fees associated with the project. As you mayor may not know, we have amended our lawsuit against the city of Andover to include the Townhomes of Woodland Creek as well as Woodland Oaks. If you have any questions or concerns regarding this matter, please feel free to contact me at 763-427-7500. 13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192 www.woodlanddevelopmentcorp.com ANDOVER SPECIAL ASSESSMENTS PROJECT NAME Townhomes of Woodland Creek PROJECT NO.: 00-37 j FEASIBILITY STUDY: Date March 6.2001 Amount $177845.00 CONTRACT AWARD: Date May I 2001 Amount $155871.48 FINAL CONTRACT COST Amount $154007.41 Engineering (includes construction inspection) $ 32,512.38 Aerial Mapping (1% of street) 599.78 Drainage Plan (0.3% of street/storm) 224.42 Administration (3%) 4,620.22 Assessing (1 %) Invoice 1,540.07 Bonding (0.5%) 770.04 Legal & Easement 29.50 Advertising 972.99 Street Signs 5,151.63 Testing: Braun Intertec & Lab Fees 2,474.75 Construction Interest 5,844.07 TOTAL EXPENSES (% of Final Contract Cost = 35.5436%) + $54,739.85 PROJECT COST = $208,747.26 TRUNK SOURCE AND STORAGE: Units Charae/Unit Total Watermain: * Connection Charae 18 Units $1,840.00 $33,120.00 ** Area Charae OAC 0.00 0.00 Lateral Charae o LF 0.00 0.00 I San. Sewer: * Connection Charae 18 Units 322.00 5,796.00 ** Area Charae OAC 0.00 0.00 Lateral Charae o LF 0.00 0.00 Storm Sewer: Area Charae OAC 0.00 0.00 TOTAL TRUNK SOURCE AND STORAGE +$38,916.00 *2 units previously assessed under City Project 85-8. 2 Units @ $900.00 = - $ 1,800.00 2 Units@$211.15= - $ 422.30 ** Previously assessed under City Project 80-3. City Share for concrete sidewalk (See Table A) $1,792.50 X 1.355436 = - $2,429.62 (Funded by the Road and Bridge Fund) TOTAL PROJECT COST + $ 243,011.34 OTHER COSTS Seal Coat: 4140 SY@ $1.00 + $ 4,140.00 AMOUNT TO BE ASSESSED $ 247,151.34 Assessment Per Lot $ 247.151.34 = $13,730.63/unit 18 units Feasibility Study: Date, March 2001 Amount: $ 15,371.02/unit CALCULATED SPECIAL ASSESSMENT Townhomes of Woodland Creek City Project 00-37 Lateral Benefit 1. Sanitarv Sewer Construction Cost $30,446.37 Expenses (35.5436%) $10.821.74 $41,268.11 Assessable Sanitary Sewer Cost: $41.268.11 = $2,292.67/unit 18 units 2. Watennain Construction Cost $38,838.55 Expenses (35.5436%) $13.804.62 $52,643.17 Assessable Watermain Cost: $52.643.17 = $2,924.62/unit 18 units 3. Stonn Sewer Construction Cost $14,829.50 Expenses (35.5436%) $5.270.94 $20,100.44 Assessable Storm Sewer Cost: $20,100.44 = $1,1l6.69/unit 18 units 4. Streets. Restoration. Sidewalk & Trail Construction Cost $69,892.99 Expenses (35.5436%) $24.842.48 $94,735.47 Townhomes of Woodland Creek City Project 00-37 Table A City Share for the concrete sidewalk north of the plat on Marigold Street NW Item No. Description Ouantitv Unit Price Amount A. 5' Concrete Sidewalk 73/SY $22.50/SY $1642.50 B. Cone. Pedestrian Ramo IlEA $150.00IEA $150.00 Total Construction $1,792.50 Estimated Construction Cost $1,792.50 Expenses (35.5436%) $637.12 $2,429.62 This property was previously assessed for streets and storm sewer along Marigold Street NW under City Project 87-27 Assessable Streets, Restoration, Sidewalk and Trail Cost: $94,735.47 - $2,429.62 = $92,305.85 $92305.85 = $5,128.11/unit 18 units 5. Seal Coatin2 4140SY x $1.00/SY = $4,140.00 $4.140.00 = $230.00/unit 18 units 6. Trunk Watermain Connection $1,840.00/unit x 18 units = $33,120.00 * $900.00/unit x 2 units = -$1.800.00 $31,320.00 $3t320.00 = $1,740.00/unit 18 units * 2 units have previously been assessed under City Project 85-8. 7. Trunk Watermain Area Chan!:e ** This property has previously been assessed for trunk watermain area charges under City Project 80-3. Townhomes of Woodland Creek City Project 00-37 8. Trunk Sanitary Sewer Connection $322.00/unit x 18 units = $5,796.00 *** $211.15/unit x 2 units = -$422.30 $5,373.70 $5.373.70 = $298.54/unit 18 units *** 2 units have previously been assessed under City Project 87-27. 9. Trunk Sanitary Sewer Area **** This property has previously been assessed for trunk sanitary sewer area charges under City Project 80-3. SummarY Sanitary Sewer Lateral $2,292.67 Watermain Lateral $2,924.62 Storm Sewer Lateral $1,116.69 Street, Restoration Sidewalk and Trail $5,128.11 Lateral Seal Coating $230.00 Trunk Watermain Connection $1,740.00 * (2 units previously assessed) Trunk Watennain Area $0.00 ** (Previously assessed) Trunk Sanit3lY Sewer Connection $298.54 *** (2 units previously assessed) Trunk Sanit3lY Sewer Area $0.00 **** (Previously assessed) Total Unit Chal"2e $13,730.63 · /U I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~v FROM: Vicki Volk, City Clerk SUBJECT: Consider Amendment to Ordinance 258/Lawful Gambling DATE: March 6, 2002 INTRODUCTION The Andover Athletic Association has requested Council to reconsider the section of the lawful gambling ordinance dealing with rent. DISCUSSION On August 21, 2001 Council amended the lawful gambling ordinance to limit the amount of rent and utilities a permitting facility could charge to an organization operating a pull-tab booth. The total allowed at present is $1,000. The Andover Athletic Association has requested that Council amend this section to allow them to pay what the state guidelines allow. Council moved to direct staff to update the ordinance for review at the March 6, 2002 meeting. ACTION REOUIRED Council is requested to consider the attached amendment to Ordinance 258 which will allow an organization to pay a monthly rental not to exceed $1,000 plus utilities up to $750.00 per month. Respectfully submitted, UJ~ Vicki Volk City Clerk J , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 258B AN ORDINANCE AMENDING ORDINANCE 258 REGULATING LAWFUL GAMBLING WITHIN THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains; Ordinance No. 258 is amended as follows: Section 5. Approved Organizations. 6) Leases to an organization for lawful gambling shall have a monthly rental payment as outlined in MinH. 8taq319.18, 8uba. 1, aHa Minnesota Rules 7861.60. Saia monthly nmt payments shall include heat, electrieity, utilites aHdjaHitoria1 serviees. not to exceed $1,000.00. In addition, utilities shall be limited to 25% of the permitting facility's actual cost, not ~ to exceed $750.00 per month. / Adopted by the City Council of the City of Andover this 6th day of March, 2002. City of Andover Michael R. Gamache, Mayor Attest: Victoria Volk, City Clerk / @ \ } ," CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER,MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Reset Public Hearing Date/Ol-25/Butternut Street NW, 173rd Avenue NW & Flintwood Street NW - Engineering DATE: March 6, 2002 INTRODUCTION The City Council is requested to set a new date to hold the public hearing for the Butternut Street NW, 173rd Avenue NW & Flintwood Street NW street improvements. , / DISCUSSION The original public hearing date for this petitioned street improvements project was Tuesday, March 5, 2002. As the March 5,2002 Council meeting has been moved to Wednesday, March 6, 2002, the public hearing along with proper notification to the residents will be re-scheduled to the March 19,2002 City Council meeting. RECOMMENDATION The City Council is requested to reset the public hearing date from March 5, 2002 to March 19, 2002 for Project 01-25, Butternut Street NW, 173rd Avenue NW & Flintwood Street NW. Respectfully submitted, Q!JdA Scott Erickson J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA \ J RES. NO. MOTION by Council member to adopt the following: A RESOLUTION RESCHEDULING THE CALLING FOR PUBLIC HEARING ON IMPROVEMENTS OF STREETS, PROJECT NO. 01-25 IN THE AREA OF BUTTERNUT STREET NW. 173RD AVENUE NW & FLlNTWOOD STREET NW. WHEREAS, pursuant to Resolution No. 163-01, adopted the 6TH day of November, 2001 a Feasibility Report has been prepared by the City EnQineer for the improvements: and WHEREAS, such report was received by the City Council on the 19th day of February , 2002; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated project cost of $ 92.340.00 ($5,429.65/Lot) . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 01-25. for the improvements. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $124.825.25. 3. A public hearing shall be held on such proposed improvement on the 19th day of March , 2002 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 6th day of March , 2002 . with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk @) ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Community Development Director t~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Discuss Ordinance Amendment/Require Storm Shelters in New Residential Structures without Basements - Planning DATE: March 6, 2002 INTRODUCTION The City Council has asked staff to explore zoning regulations that would require shelter from severe weather to be provided in all residential developments. In most cases, this can easily be , accomplished within basements. In those situations where slab on grade construction is utilized, however, providing shelter becomes more complicated. DISCUSSION The Federal Emergency Management Agency (FEMA) has produced an informational booklet that provides the latest information regarding the construction, cost and durability of safe rooms. The City of Lakeville has incorporated these standards into their zoning ordinance. The Lakeville provision, which applies exclusively to slab-on-grade construction, is attached. The City Attorney has provided an opinion that the city can require safe rooms in the zoning ordinance without conflicting with the building code at this time. There may be legislation in the future that further restricts local zoning controls that would cause the city to repeal this ordinance. The cost of installing a safe room varies by the type of structure and the location of the safe room within the structure. An attachment provides cost estimates for a variety of shelters. If approved, this ordinance provision would not affect projects already under review by the city. Safe rooms can be required of any project that receives planned unit development review, however. Attachments Proposed Ordinance Amendment Lakeville Ordinance Sample Safe Rooms I ACTION REQUIRED Please discuss the attached ordinance amendment and determine if the proposed amendment is acceptable. ~ I CITY OF ANDOVER J COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO. 8HHHHHH AN ORDINANCE AMENDING SECTION 8.23, RESIDENTIAL BUILDING STANDARDS, OF ORDINANCE 8, THE ZONING ORDINANCE THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: 8.23 Residential Building Standards. All permitted residential structures in R 1, R 2, R 3, and R 4 zoning districts shall meet the following design criteria: (A) All structures shall have permanent concrete or treated wood foundations which will anchor the structure, which comply with the Uniform Building Code as adopted in the State of Minnesota and which are solid for the complete circumference of the house. Except, four-season porches may be constructed without the permanent foundation provided the porch does not exceed a maximum coverage of twenty (20%) percent of the footprint of the habitable portion of the principal structure. (8JJJJ,5- 16-95) \ / (B) Sixty (60%) percent of a residential structure shall have a minimum width of twenty-four (24') feet. Width measurements shall not take into account overhangs or other projections. Such width requirement shall be in addition to the minimum area per dwelling requirements of Section 6.02 herein. (C) Single family dwellings other than approved earth sheltered homes shall have at least a 4/12 roof pitch and shall be covered with shingles or tiles. This requirement shall not apply to three-season porches, four-season porches, greenhouses and solariums provided they meet the Uniform Building Code and are approved by the Building Department. (8JJJJ,5-16-95) (D)All single family dwellings shall have roof overhangs which extend a minimum of one (1') foot from all the walls of the Structure unless the style of the house dictates otherwise and said plan is approved by the Building Official prior to any permits being granted. (8TT, 8-04-87) (E) All single family structures must be built in conformance with Minnesota Statute 327.31 to 327.35 or the Uniform Building Code as adopted in the State of Minnesota. (F) Any metal siding upon single family residential structures shall have horizontal edges and overlapping sections no wider than twelve (12") inches. Sheet metal siding / shall not be permitted in such districts. (G) All exterior construction, including finish and the final grading shall be completed in accordance with plans and specifications within one (1) year \ following date of permit issuance. All existing buildings not meeting the I provisions of this Ordinance shall comply within one (1) year following adoption of this Ordinance. (8X,3-22-84) (H) In cases where dwelling units are constructed slab-on-grade. provisions shall be made for storm protection either internallv to the unit or in a separate storm shelter structure. Compliance with this requirement shall be based upon Federal Emergencv Management Agencv (FEMA) guidelines and standards which are on file with the Building Official. Adopted by the City Council of the City of Andover this _ day of , 2002. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk Michael R. Gamache, Mayor / / - ~ ~UMMUN~IY ~~V~L~M~N t-'A\:ll:. t::I~ /J.tJl ~CJtJ.L tll. :JD O~":::lO::>'l"":::l I . / - ) 11-58-21 . 11-58-21 b. For dwellings without basements: five hundred forty (540) square feel. e. Garages shall be a minimum of twenty feet (20') in width. ') E. Storm Shelter: In cases where dwelling units are constructed slab on-grade, provisions shall be made to provide for storm protection either Internally 10 the unIt or in a separate storm shelter structure. Compliance with this requirement shall be based upon Federal Emergency Management Agency (FEMA) guidelines and standards which are on file with the City Building Official. F. Outside Storage: Outside storage shall be allowed only in designated areas which are screened In accordance with Chapter 21 of this Title and under .the ownership of the property owners' association subject to other applicable prOvisions of this Title. G. Utilitl~ - 1. Underground Or Exterior Service: All utilities serving an RM-' , / subdivision, Including telephone, electricity, gas and telecable shall be installed underground. Exterior utllity meters and/or fixtures shall be located in interior side or rear yards when possible and shall be . ,. : .'..... screened from view of adjaoent properties and the pUblic right of .. way. 2. Public Utility Service: Separate publlo utility services shall be provided to each unit unless exempted by the City Engineer. 3. Water Connection: Individual unit shut-off valves shall be provided. 4. Sewer Connection: Where more than one unit is served by a sanitary sewer service, all maintenance and cleaning shall be the .responsIbility of the property owners' association or owners. " ') . ...;. /',. .~'.. .: ..' ~ H. Streets: All streets shall be public and shall comply with the design standards and specifications as governed by the City's Subdivision Ordinance', except that the required right-of-way width may be reduced to fifty feet (50') and the required street width reduced to twenty eight feet (28') (back of curb to back of curb) by conditional use permit. ,. See Title 10 of thl$ Coda. I November 2000 CUy 01 W.oW. - . .. - """"SECTION II PLANNING YOUR SHELTER Table 11.3 shows the average costs for building three types of shelters- lean-to, aboveground (AG), and in-ground - in new houses on basement, slab-on-grade, and crawlspace foundations according to the design plans in this booklet. These costs are for shelters with a floor area of 8 feet by 8 feet. Average cost for an 8-foot by 8-foot shelter in a new house -- - , .I NA = shelter type not applicable for the foundation type shown 1 AG = aboveground shelter (which can also be built in a basement) 2 A first-floor, wood-framed interior room, such as a bathroom or closet, would be a normal part of a new house; therefore, the dollar amount shown is the additional cost for building the room as a shelter rather than as a standard interior room. The cost of retrofitting an existing house to add a shelter will vary with the size of the house and its construction type. In general, shelter costs for existing houses will be approximately 20 percent higher than those shown in Table 11.3. 26 FEDERAL EMERGENCY MANAGEM ENT AGENCY . - . - . [ ,EE FOR DOOR SPECIFICATION 1 .IIAX. DOOR SIZE 3'-0" (DOOR MAY SWING IN OR OUT) A SECOND DOOR CAN BE ADDED ON OPPOSITE WALL ALSO SEE NOTE 20, SHEET 2 I. TEE ANCHORAGE (4) PER JAMB .- t!- .' . ~.' ". p. . . .' () '. - 16 GA. METAL DOOR FRAME \ " ?- I ..-- CONC. HEADER \ I' /1 I ABOVE DOOR W'(2) #4 \ I 'X 1 1 \ 1 / "I I . uj HORIZ. BARS ( EXHAUST FAN ~_' I I co . - (LOCATION BY Ii! ". BUILDER) SEE 3-3:>..38 A. c;..: I I ..... I I ..... - .....:.. -- - -- . Co ~ @~~J V2\Y~~~ ICF SYSTEM PLA.N - INSULATING CONCRETE FORM- PLANS DRAWING NO.:AG-7 SHEET 12 OF 16 DATE: AUGUST 1999 6 FLA.T WALL ICF AG-7 SCALE: 1"=1'-0' FEDERAL EMERGENCY MANAGEMENT AGENCY MITIGATION DIRECTORATE WASHINGTON, DC - . 'II . ~ ,~"ltJi ::~~~l "'11"~ , I FURRING STRIPS SEE FOR DOOR SPECIFICATION AND INTERIOR MAX. DOOR SIZE 3'-0" ~fW}$:~ FINISHES (TYP.) (DOOR MAY SWING IN OR OUl) l)I;j!' ... ~~~l; ALSO SEE NOTE 20, SHEET 2 :lrt?~' 8'-0" (MAX.) :;'i'~j TEE ANCHORAGE: ~J (4) PER JAMB GROUT SOUD ,;":;i-' +:'~i~ ;,/.) I 16GA St}: '-- , """ _-J;' , METAL DOOR FRAMEf~ fl~l I \ I :~? )i \ :ts~ ~ \ I' \ I ", // I " -" I \ I ^ I I;; h" -- I EXHAUST FAN I / " I :,?:\ ? r~~~-=-_--' ~a~m~E~~\ 'll~. 6 I Ir-~~~ G~ 5' I II '" ", ,II ~ - ....._ I 'I )) --- <Xl I I, // , 'l / - L__J::.:;-.:-~ 51-on I ---------------------- CHASE WALL FOR /----------------" PLUMBING ACCESS ( ) PER CODE I I , Ci I , I I I ) ,j \ --+-----------1 ., Ii , } j ,) ~ i ij GROUT ALL ~ CELLS SOLID , , #4 VERTICAL BAR ! ; IN EACH CELL, , ~ 1 i I i : i i , , . (9 ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrat~~ Frank Stone, Public Works perintendent FROM: Brian Kraabel, Utilities Department Supervisor SUBJECT: Consider Ordinance Amendment/Penalties for Water Restriction Violations - Public Works DATE: March 6, 2002 INTRODUCTION City staff is recommending an increase in penalty fees for water restriction violators to help ~ promote water conservation within the City. / DISCUSSION Water Department personnel routinely monitor compliance with City watering restrictions basis (during the watering season) and cite homeowners for violating restrictions in Ordinance 55. In 2001, 690 citations were issued for watering violations. Of that total, 40 were second time offenders, and four were third time offenders. A considerable amount of staff time is spent each year monitoring and citing individuals who violate the City water restrictions. The Water Department is proposing the language in Ordinance 55, Section 7, Articles G and H be amended and penalty fees for violations be increased. Attached is the section of the ordinance in question and a sample ofthe requested revisions. City personnel have surveyed other communities to determine what types of penalties are being used to help control water usage. After reviewing survey results, a similar penalty system has been established for the City of Andover. Attached is a copy of the survey results. Currently the City of Andover has an appropriation permit with the Minnesota DNR for pumping ground water of 800 million gallons per year. At the end of the year 2001, our pumping volume was 794 million gallons. At the end of the year 2000, I requested from the DNR an amended pumping volume of 1.1 billion gallons over the next five years. As of this time, I have not received notification confirming or rejecting the City's request. Regardless of the decision, the j City will still need to show water conservation and education as part of our program. With this change to the ordinance, I believe most residents will follow the water restrictions in order to , prevent receiving a violation with a higher fee. Presently, a number of residents disregard City ) watering restrictions until they are cited, because they know they are only going to receive a warning for the first offense and a $25.00 penalty for the second, which to some people outweighs the cost of a penalty. Staff is anticipating that a higher fee for a penalty will result in increased compliance with City conservation efforts. In order to educate residential and commercial water users, a separate mailing will be sent out to all users stating the changes. The penalties will also be published in the Andover Today Newsletter and City Website throughout the watering season along with other conservation information. RECOMMENDATION It is the recommendation of the Water Department that the City Council consider approval of the changes to the water restriction penalties in this part of Ordinance 55. Respectfully Submitted, 6~~~ Brian Kraabel , , I / . )>"U 5.~ 2 ~ ~~ :!l0" 0>'< :J .. :J '- -. 0> :J '" co 0 5"" ~~iiill1 ~~!f~~f!~~l ~~~l~l~ ~lf,~ ~i ~ Ui ~i ~ ~l~;l~~'~[ ~1~~~ I~r;~i~~~~( ~ ~ :~tf.~t.~~!~ ~~~I:~g'1t:g'i ~~~i~!'i "U~o>~' ffJf" Iii ,} '.~ "~~l~I:~C! ';::(","i~ <T ~Ji1~d .B IUIIII~IIUlli · m:E ~~ ~Q ~.;;?"8~ <ni mm roO< ti);I. =2: ;:: )). ::;:::3 ~.g ....~. =: gs. ~cr ~ <: :::J:T -< ::::.:::::: YI~Q) ::J- :E I CJ ~CD (t) s: 0 g} VlN3 'O~ 0 )> 0 CD Q. VI :. s. 0 01 ~. g ~ c: ~ ~-< ii1 ~ rn: ~ ~ -< N VI R- -g g.~ ~ ~ 6'~ 6'6: ::t::t=1 ..,,<~ ~(/) Qj~ =3 ~~~ s: :E ~.:;:o~. C Q:.O 0_. (.0)"'...... OJ .... ~ :T - 01 0" ~ g:: rc s: ~ 0 _ Ctl 2. ...... ~'Octl roOO QJ(l) -v..Q)Q:l :::Jg: ~ 5!:r.8. r- _'OJ Z Z :::J.-' ~o 01'.)33 'Om ...., ~=1 ~ ctl<<r:J' 0 0 ::J:::J (DO MU1-.-..... ~ ~ffio. 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'" o' 15' 0 .;1 g :2 a. g ):. ~ ~ =:JQl ~ CD _.1Jl =' r- _ ~ IJl ~QQ c.. l'T1 w Ctl 1Jl..., ~ ~ ='N() Ctl." :Jg:r: ""0""0 ~ ~~~ ~~" o~cg: ~g. ~ :J. c..a;-.::r1Jl ~ctl_ C")=: -< 0 c5 ~A~ ~.c.. 30''< C1)C") !B 0 -< Z S.'tJc Q.o -EA~EAEA _.@""O :E .., r-. Q) C1) <CCDCD Ole N......U'lN :::l C 0 :::0 \oJ c.. CI) 0 cr::lCl) ~g: 880<.11 cogg; ~ 0 to ..., Q) =' CI) 0 CD '0 en C") ro C c:: o :J;:::;:'"O :J ctl ..., -. IJl =' C . . m Q) :J (I) N Q) c. ::0 co c-C")::: 8."_,m:J 3: s.m. ~ .1Jlp. c.. -< / Ordinance 55 Revisions Listed below are recommendations for Sections G and H in Ordinance 55. G. Warning violations will only be given out during the month of May. Any property that receives more than one violation during the month of May will be subject to a penalty as set by the City Council resolution. As of June 1 sl through August 31 st, warning violations will not be issued. All violations will carry a penalty as set by the City Council resolution. H. . Newly sodded or seeded yards will be exempt from the odd-even restriction for a period of two weeks only. Over seeding or spot patching of existing established yards can be watered every day with a hand-controlled hose. There is still NO watering between 12:00 noon and 6:00 p.m. Other exemptions are; car washing, filling of children's swimming pools, children playing in a hose operated sprinkler or water toy. Suggested penalties for the month of May 1 sl Penalty - Warning 2nd Penalty - $50.00 $25.00 , , 3rd Penalty - $100.00 $50.00 4th Penalty - Turned over to the City Attorney for criminal prosecution. (In the past, City had option of turning water oft) Suggest penalties for June 1st through August 31st 1 st Penalty - $50.00 Warning 2nd Penalty - $100.00 $25.00 3rd Penalty - $200.00 $50.00 4th Penalty - Turned over to the City Attorney for criminal prosecution. (In the past, City had option of turning water oft) @ , f CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato%:: Will Neumeister, Community evelopment Directort<<~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Special Use Permit/Office Home Occupation in Accessory Structure at 3482 - 16Sth Lane NWlMark Hedin - Planning DATE: March 6, 2002 INTRODUCTION The applicant is seeking approval of a home occupation to operate a professional office out of a proposed detached accessory building on the subject property. The attachments describe the location and provide a floor plan for the proposed structure. The applicant has indicated the / building will be finished to match the exterior of the existing house. DISCUSSION The proposed detached building would be 768 square feet in size and include general storage space as well as office space. The structure would meet the accessory structure requirements of Ordinance 8 in terms of size, location and exterior materials. The floor plan indicates that approximately 363 square feet of the proposed building would be used for office space. The office use would include visits from clients. Parking for clients is available in the driveway. The driveway is approximately 80 feet long. Twenty eight letters of support for the proposal were submitted to the city. The letters have not been copied into this report but will be available for review at the meeting. Planning and Zoning Commission Recommendation The Planning and Zoning Commission unanimously recommended approval of this request. The Commission also discussed the formation of the accessory structure home occupation ordinance. The intent of this ordinance was to provide additional restrictions for more intensive home occupations (i.e. cabinet making, woodworking, repair services and similar uses) and not to further restrict less intensive uses such as a home office. I The Commission also commented that the language of the ordinance could be more clearly stated to reflect this intent and that this should be explored further as a part of the Zoning Ordinance update. I Applicable Ordinances Ordinance 8 Section 4.30 regulates home occupations. 4.30 Home Occupations. (A) Purpose. The purpose of this Section is to prevent competition with business districts and to provide a means through the establishment of specific standards and procedures by which home occupations can be conducted in residential neighborhoods without jeopardizing the health, safety and general welfare of the surrounding neighborhood. In addition, this Section is intended to provide a mechanism enabling the distinction between permitted home occupations and non- conforming or customarily "more sensitive" home occupations, so that non- conforming home occupations may be allowed through an administrative process rather than a legislative hearing process. (B) Procedures and Required Permits. (1) Permitted Home Occupations. All home occupations which conform to all of the following provisions may be conducted entirely within the principal structure. Home occupations shall not be conducted in a garage or accessory building unless the property owner conducting the home occupation has obtained a Special Use Permit as stated in Section 4.30(B)(2) or has obtained a Special Home Occupation Permit as stated in Section 4.30(B)(3). (a) The number of employees shall be limited to one (1) person on site in addition to family members. (b) The area within the principle structure used by the home occupation shall not exceed twenty (20%) percent of the dwelling's livable floor area. Basements may be included if they meet all Uniform Building Code requirements. (c) On-site sales shall be prohibited, except those clearly incidental to services provided in the dwelling. (d) Any interior or exterior alterations of a dwelling for a home occupation shall be prohibited, except those customarily found in a dwelling. (e) Vehicles associated with a home occupation shall be limited to one (1) vehicle on the premises [said vehicle shall not exceed gross capacity weight of twelve thousand (12,000) pounds]. (f) Signs shall be regulated as stated in Section 8.07. / (g) Permitted home occupations include and are limited to: art or photo studio, dressmaking, secretarial services, professional offices, repair services, or teaching services limited to three (3) students at anyone time and similar I uses. (h) No home occupation shall produce light glare, noise, odor or vibration that will in any way have an objectionable effect upon adjacent or nearby property. (i) The home occupation shall be conducted by at least one (1) member of the family who resides in the dwelling unit. G) The home occupation shall meet all applicable fire and building codes. (2) Home Occupations Located in an Accessory Structure and/or Requiring Exterior Storage. A Special Use Permit shall be required for the following home occupations that are located in an accessory structure or detached garage and/or requires exterior storage: a) Cabinet Making. b) Woodworking. c) Repair Services. d) Similar Uses as those stated above (a-c). These home occupations shall be subject to the following conditions: a) The size ofthe lot or parcel ofland shall be three (3a.) acres or larger. b) The combined square footage of the accessory structure and/or outside storage area utilized by the home occupation shall not exceed eight hundred (800 s.f.) square feet. c) Setbacks ofthe accessory building and outside storage area shall be of a magnitude found necessary by the City, but in no case shall it be less than one hundred (100) feet front yard setback, thirty (30) feet side yard setback and fifty (50) feet rear yard setback or as required in Section 6.02. d) The outside storage area and all vehicles, materials and equipment being stored on-site shall be fenced, landscaped and screened in such a manner as to prevent it from being visible at any time of the year from road right- of-ways, public properties and surrounding properties. (3) Non-Conforming Home Occupations. All residents that are conducting a home occupation or business that does not conform to the standards stated in Section 4.30(B)(I) and (2) and have conducted such business at their residence in the City prior to May 15, 1990 are required to make application for a Special Home Occupation Permit (an administrative permit) and shall comply with the following conditions... f Attachments Resolution Location Map Site Plan Floor Plan ACTION REQUIRED Approve or deny this Special Use Permit request. / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE SPECIAL USE PERMIT REQUEST OF MARK HEDIN FOR A HOME OCCUPATION PROFESSIONAL OFFICE TO BE OPERA TED OUT OF AN ACCESSORY STRUCTURE ON PROPERTY LOCATED AT 3482 165TH LANE. WHEREAS, Mark Hedin has requested a Special Use Permit for a home occupation professional office to be operated out of an accessory structure on property located at 3482 165th Lane NW; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 4.30: WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of ,- the Special Use Permit request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Special Use Permit on said property permitting a home occupation professional office to be conducted from an accessory structure that meets all city requirements and is constructed to match the exterior materials ofthe principal structure subject to the following: 1. The accessory structure shall conform to all applicable fire and building codes. 2. The Home Occupation shall maintain continued compliance with Ordinance 10, the Zoning Ordinance. Adopted by the City Council of the City of Andover on this_day of ,2002. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk - Mark Hedin , Special Use Permit Request , / Home Occupation in an Accessory Structure c)\r 11:111'1' 1'111'1 II." ,\', ,p III"" ,~ ~ I I ,~ I I "" J ~ I " I I I I I I I I I Il ~ ~I \ \ II r\~EttE~ . ~ J 'l - -~Ir IUl H i~ I (~ ...,1 f-L+-' - I \ /1 I 6." ~ t; L- - ~' ~ 5 I Ii \\ L- L..I / I . ,0: , '-( J--- ViT I 1\ >V7 e- c.. ~ IT: I r, \ /i -/' \ _ I I ---- II I I I //\ \, ITIJ I Il' If rfUl ~r>- ITIJ I I II I \ ;-~ -, w;r '\ ~ o=cIIJ I I 'l - /~ III: : I ~ CLL::LlJMi ~ Dr --:::::: ~1----1 ,~" ~>< x l( /1 r X '0 , """'" ~!. x x ..k ~ -- - L1 I ~/. f-1 I I -, f-- 7 W x v~ I /i 0- I / X' >r 'l-I.,t ^ / 4~~ ~?)/iJA1 "--- I f- ~2i y~ ,.0, ~ 1\ ri I f- #-i ',), ,--{ ~ - - I /f-j I' I II \ ,,< i-: ~ II f- r 1\ '",J I = -' 1= I L-- - [lllJ I I - , -, I} '\ -.J \ \ , I _ ~,H / LI : I I ,\ \--I I \ I 1 to I \1 \ Jl I L -....., , frJf-- / ~ ,~, v ~f= \ I V N ; Location Map .-<r' 5 City of Andover Planning Department T rc.- 'Z-- L :;; .. ~ ~c<-----\..__.. ^--__~_~~--~- " '\ ., .I {-~-j (e__I-> 0 (~, --1) ---'\...., ({'-\ -~--j G; 6 () A 0 \J '\J ~ ~<. 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""'/1 <;.> -t:>~-. .....~ "'" st.\ .. ~ -So 0'. Y- p' G -t-- Q 0,- A:- /l:-f-' }- """"c f Cf... ..l -I"c( 14;.- -.c:- .... -"';) >< y. -.S.\ - ...j \ " ~ VJ '^' .,., IN (j' -.J '" @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratf/ Scott Erickson, City Enginee FROM: Todd Haas, Asst. City Engineer SUBJECT: Order Feasibility ReportJRum River Elementary School Trail SytemJ01- 13/2002 CIP - Engineering DATE: March 6, 2002 INTRODUCTION This item is in regards to requesting the City Council to order a feasibility report for potential bikeway/walkway trails in the area of the Rum River Elementary School to provide a safe route from the adjacent neighborhoods to the new school, Project 01-13. , DISCUSSION As indicated in last week's management report, City staff received a positive indication from both of the property owners on the west and south side of the school, as to their willingness to provide an easement for a trail connection to the school. Additional discussions will be occurring with the property owners regarding compensation for the easements. The westerly trail connection would require a boardwalk to be built over an existing wetland that exists on this property. In addition to the two trail connections, a third trail is proposed on the east side of Verdin Street NW. The feasibility report will estimate the cost of constructing the trail, identify right-of-way issues, funding, etc. Note: City staff will also be holding an informal neighborhood meeting with the residents abutting the proposed trail on the east side of Verdin Street NW. See the attached location map. BUDGET IMP ACT The project was identified in the 2002 CIP and is proposed to be funded by the Trail Fund. ACTION REQUESTED The City Council is requested to order a feasibility report, Project 01-13, for the potential bikeway/walkway trails as identified on the attached map. Sincerely, ~(~ CITY OF ANDOVER , ) COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF PROJECT NO. 01-13 IN THE AREA OF THE RUM - - RIVER ELEMENTARY SCHOOL FOR BIKEWAYIWAlKWAY TRAilS. WHEREAS, the City Council of the City of Andover is cognizant of the need for improvements, and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the City EnQineer and he is instructed to provide the City Council with a feasibility report. I MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 6th day of March , 2002, with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk /^ - DI-l' v BIROS v ~ ~ J: ~ J: ~ " ~ Iii ~ ~ J: ~ J: = ~ ~ ti )~ ~ ~ ~ ~ '" J: ~ J: J: ~ ""' ~ z: J: ~ : ~ :z: Iii ~ ~ ~ ti If) ~ lfIlII . 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Schedule 2002 Council Goal-Setting Workshop DATE: March 6, 2002 INTRODUCTION The opportunity to meet with Council annually to discuss a broad range of City issues affecting 1) the delivery of government services, 2) policy or legislative matters affecting City operations and 3) special initiatives or projects as suggested by Council members or staff would be the key components of an annual Council Goal-Setting work session. / DISCUSSION The suggested framework for this work session would be two-four (4) sessions to discuss, explore, establish and prioritize a number of possible objectives and goals for Council consideration. The rationale supporting the need of an annual goal-setting workshop is best characterized as a strategic planning opportunity designed to raise awareness, improve cornmunications and generate productive and desired outcomes. As the City continues to grow in terms of population, diversity and customer service demands, the opportunity to identify and discuss "big picture" strategic issues is critical to keeping communication lines open, creating meaningful opportunities for productive solutions and meeting changing Council expectations on important matters affecting the community. Goal-Setting Process An important element of this process is to solicit a list of important Council priorities and department goals that will be reviewed at the workshop for further Council direction. This process could include opportunities to raise new ideas, identify challenges/obstacles and offer strategies to accomplish policy goals by allowing Council and staff to freely exchange ideas, thoughts and concerns on issues affecting City government and the community-at-large. It would also allow staff the opportunity to update the Council on notable departmental accomplishments achieved during the past year. / Each goal suggested by Council members and City departments will be researched, background " materials will be provided, and relevant questions and issues raised to guide workshop discussions. Based on my previous experiences in facilitating annual Council Goal-Setting work sessions, this type of process generally takes between 6-8 hours for Council to identify, review and prioritize the top five or six goals they would like to see accomplished over the next 12 months. Once the prioritization of these goals is finalized, my office, along with appropriate City departments, will then work towards achieving these specific goals over the following 12 months. Throughout this period, staff will update Council on the progress of the identified goals at Council meetings and workshops as necessary. Goals not selected as high priority by Council can be brought back at subsequent workshops for further review, discussion and reprioritization. It is envisioned that annual Council Goal-Setting workshops would then be held as means to review past goals and accomplishments, and identify new goals for the subsequent year. Annual goal-setting workshops will serve to provide Council with a record of the selected goals, identify key issues affecting their accomplishment and final outcomes. ACTION REQUIRED As this Goal-setting session was originally scheduled in 2001 but later deferred to 2002, several goals initially proposed by Council members have already been included and are in the process of being researched. Should Council members have additional goals they would like to introduce, please contact me within the next two weeks to allow staff adequate time to prepare the necessary background materials. Council is respectfully requested to approve Wednesday, April 17 and Thursday, April 18 to hold two 4-hour sessions beginning at 4:00 pm and ending at 8:00 pm. Dinner and refreshments would be served. File CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator~ SUBJECT: Supplemental Agenda Items for March 6, 2002 Council Meeting DATE: March 1, 2002 The Council is requested to review the supplemental material for the following Agenda Items: Add to the Al!enda under Consent Items Item 14. _ Approve Audio Visual Improvement/City Council Chambers (Supplemental) - Administration Add to the Al!enda under StaffItems Item 19a. _ Schedule Joint Meeting with the Planning and Zoning Commission - Planning Item 19b. - Consider Mighty Ducks Grant Application - Engineering Respectfully submitted, John F. Erar City Administrator @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Consider AudioNisual Improvements to Council Chambers DATE: March 6, 2002 INTRODUCTION The City Council has requested that audio/visual improvements be made to the Council Chambers to enhance the City's ability to communicate with the public. DISCUSSION Several meetings have been held with QCTV Director Terry O'Connell and Government Coordinator Kevin Scattum in the development of audio/visual plans and specifications for the City Council Chambers. In addition, Council member Don Jacobson and City Clerk Vicki Volk participated in these meetings and provided very helpful information and insights regarding the type of desired technical improvements needed by the City. Attached, please fmd a memorandum from Kevin Scattum describing the improvements being recommended for the Chambers, along with a schematic of proposed equipment placement. Significant features of this schematic plan reflects several changes beginning with staff and recording secretary seating areas. The City Engineer, Finance and Community Development Directors would be moved from the left hand side of the Council dais to the right handed side of dais with the recording secretary moved to original staff seating area. In addition, the podium and a new document display area would be moved to the right of the new staff seating area on the right- hand side of the dais. The City Attorney and Administrator seating positions would remain as is. An LCD projector would be installed in the ceiling with a 59"x 80" screen positioned on the west interior wall (behind the existing podium area) to reduce window glare and provide Council and audience members with an unobstructed view of multi-media presentations. All presentations would be fed directly into the telecast and would also be transmitted on the overhead monitors for the audience and on individual dais monitors. Additional speakers would also be mounted in the ceiling in the rear of the chambers for improved audience audio reception. The schematic as presented represents a significant improvement in audio/visual and multi-media capabilities. Discussions with QCTV staff suggest two different types of camera technology under consideration-a one chip camera and a three-chip camera. The differences between these two types of technology are mainly associated with telecast quality and pricing associated with the type of "chipsets" being proposed. Essentially, the three-chip camera provides for enhanced high-quality telecasting capabilities similar to normal television program viewing characteristics and generally provides a "crisper, brighter image with very natural color reproduction." However, costs for a three-chip camera are significantly higher due to the chipset technology, additional required camera components and labor costs for installation. A one-chip camera, in comparison, is in use by many cities and essentially is an upgraded version of a basic surveillance camera. The City of Ramsey currently uses the upgraded one-chip cameras and according to QCTV staff works quite well, but would not approach the same level of telecasting quality that a three-chip camera would generally offer. BUDGET IMP ACT Two project estimates have been prepared by QCTV staff, the first estimate includes four (4) one- chip cameras, with one (1) three-chip document camera, LCD projector and board, document table with smart board, and control room equipment estimated at $87,449. The estimate does not include a laptop computer (3,000), seven (7) new tables for chamber floor meetings ($2,800) or estimated sales tax ($5,200) for a grand total estimated at $98,500. The second estimate provides virtually the same equipment components as described within the base specifications with the exception of the cameras, which are proposed as three-chip cameras with a project estimate of $120,306 with the same exclusions as noted for a grand total estimated at $132,000. Final costs are, of course, subject to final vendor bids. At this point, staff would propose that QCTV bid the project with one-chip cameras as base specification requirements, with four (4) three-chip cameras as an alternate or deduct bid. With respect to process, QCTV will actually bid, award the contract and pay the vendors, however they will confer with staff prior to making the award decision. The City has available funding in the amount of $109,000 held in reserve by QCTV for audio/visual improvements. Should the Council decide to select the three-chip camera alternate bid, staff would identify additional capital project funding sources at that time. ACTION REQUIRED Authorize QCTV to move forward with the advertisement for bids for audio/visual improvements to the City of Andover Council Chambers. Staffwill continue to work with QCTV on this project until completion. MEMORANDUM TO: John Erar, Administrator, City of Andover, Cable Commissioners Volk and Jacobson, and Council members DATE: February 25, 2002 FROM: Kevin Scattum, Government Coordinator, Quad Cities Community Television RE: Request for Bids The City of Andover is seeking proposals to upgrade its cable casting equipment and facilities located in the chambers of Andover City Hall. Major areas of improvement will include audio and video upgrades as well as presentation. Additionally, improvements in areas supporting cable operations (e.g., electrical, furniture/ cabinetry, and lighting) will also be required. The chambers will support (4) cameras for general coverage versus the current three. Single- and three-chip options are requested for these. Additionally, an overhead document camera will be installed. This camera must incorporate three-chips for greater clarity and color reproduction. All cameras will be remotely controlled, including pan-tilt operation for general coverage cameras. Control systems will likely consist of a main control panel for camera power, selection, and function, and a multi-plexer to network the cameras. Camera control will include the ability to establish pre-sets for camera shots. Graphics, documents, etc., will be projected by an LCD projector onto a large screen (on the order of "60x80"). The projector should accommodate a VGA input. The projector should work with an Extron RGB Interface System, or equivalent, to permit interfacing of various styles of video input. A scan converter should also be provided for NTSC video output. A laptop computer will be incorporated into this presentation system for display of Power Point and similar presentation applications on a large screen. A custom- built table supporting oversize documents, and complementary to the existing chambers and podium design scheme will be part of this proposal. ADA compliances for access to these presentation tools will be observed. An additional "electronic whiteboard" type presentation tool on the order of a "Smart Board," or Wacom panel product will also be provided. The latter is preferable, allowing users to remain at the podium while changes are reflected on a large screen. Video switching will need to accommodate all of the above (some or all presentation tools may be combined as a single output from the podium, and may be networked for control purposes in a Crestron-type panel, or similar). Synchronizing of all video inputs will need to be considered and accomplished via time base correction, frame synchronization, or similar methods. An example is the ECHOlab MVS-3-l W, an eight- input video switcher that permits downstream keying of a character generator. The character generator should be PC based, professional broadcast quality. The Compix LCG-5000R is requested for this purpose. Equipment and furniture will be provided which will permit meeting and cable casting from within the well ofthe existing dais. A horseshoe configuration oftables will permit meeting participants to view the graphics display area. PZM, or boundary-type, microphones will be used at these tables, figuring two per table times eight tables to accommodate up to 15 or 16 participants. 15 audio cable runs back to the control room will be installed, permitting future audio configuration options as needed. Two audio mixing options are requested: I) straight, manual operation and riding oflevels as performed by conventional studio mixers like the Mackie 1604 VLZ 2) "automatic" operation and riding of levels as performed by systems such as the Shure SCM 810 series mixer. Graphic equalization and! or feedback eliminating devices may be incorporated in your proposal dependent upon inspection of the chamber's aural dynamics, and in respect to P.A. configuration. Review and upgrade of the current P.A. system will also be required. Existing P.A. components mayor may not be recycled depending upon your appraisal. A lighting consultant has reviewed the Andover facility and will be making recommendations shortly. It looks like we will be able to recycle four of five existing dais lights on the floor for dais well meetings. The fifth fixture may be used for illuminating the document table for the document camera. We will probably be looking at fluorescent lighting for purposes of broad dispersion and economy. Meeting furniture in the well will consist of custom configured tables approximating a horseshoe for reasons cited above. An example is the Bretford Conference Room CR8500 Series, offered by Office Max. (See attached description). These trapezoidal tables, in conjunction with rectangular tables, will conform to the desired meeting configuration. Each table costs roughly $355. We will probably need eight to accommodate up to 16 meeting participants. New equipment racks/ tables will be required in the control room. Winsted quality racks are sought. These may be combined with custom cabinetry if ready-made options are not suitable. Additionally, more monitors will be needed in the control room, due to more video sources to be monitored (e.g., document camera, computer inputs, etc.) The Panasonic 503B triple black and white combination will accommodate additional camera sources. A new Preview monitor (13" recommended) will be needed. A laptop computer is recommended for podium! presentation use. Recommended is the Dell Inspiron 8100 Pentium III, Super XGA. An extended service plan is also recommended. (See attached description). All labor and material (cables, connectors, hardware, etc.) costs should be delineated in the proposal. Reference should be made to service plans, warranties, vendor follow-up procedures, etc. Bids must be submitted to Terry O'Connell, Franchise Administrator, City of Andover, by . Specific questions on requirements, options, etc. may be submitted to Kevin Scattum, Government Director, Quad Cities Community Television. Site visits may also be arranged with Kevin Scattum. \ " ~ , 'c -"4-; -ft ' h .~~,- , 'il ',> I ~\: " ' '! .--"'" ", " h,-,u-.", · ! '" , ':0, , f 1 z I l5 c: ; E C:... : U..l --_.~_.- -,- --- - ~--~ f . , . i; J ~"4 '~ L", ,.k ! ! E . -. --.. 1 ' · 'W~' .), U ...::.. ,'. , , '= " "" ce- I,. , ,> " o '" , '0 ' ,va. I ~ '" '" I 4> , lZ.Vq ~ ;< " ! ! ~ ; J 1< ,,_ '0 "' , , 0 '0', I '" Q -: "' I ,."" II >-, . ! =-- ~ -:~I r' , ''':; i, . , ~ ~ '~', -~ ' '-' ~. , · '"' ' "'! '<U1 :,;0:; I ~ I _ _ - i..-- -I -........, -.... ,...~ i I Cl a: ~ l.U '"' :: CD [ -1 !;: <<: ;;; ..- - . >~ < , ..-{ tI\~ U'J -r- I r-li. 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Includes easy,to-operate latching mechanism to help keep tabletops level and configurations stationary. _SPECIAlDELlVERYI CDnference Room CRasOO Series Conference Room CR4500 Series Item No. Description/Style # Our Price Item No. Description/Style # Our Price 29", H x 23'14" 0 X 57'~", W . 29" Hx18"D X 72"W 1. BFD10133 "Folding trapezoid table/Gray"",.,.""."...""", ,,$359.99 4. BFD13434 "Folding rectangular table/Gray, . , , , , . , , , , , . , , , , , , , . , , , . .$369.99 29" H x 27" Ox 53'~" W 29" H x 18" 0 x 60", W " ' 2. BFD1D136. ,Folding rectangular table/Gray ""."".""""".,'" ,$349,99 BFD13432 . ,Folding rectangular table/Gray, , , , ., , , , , , , . , , , ... , , , , , , ,$349.99 29" H x 27" 0 x 72" W BFD10771 "Foiding rectangular table/Gray ..":".."."".".",,. ,$399,99 29~'H x 28' 0 X 54" W 3. BFD10773 ,.Folding half-moon table/Gray, , . . " , . , , , . , , . . , , , , , , . . . , ,$279.99 :",""',.':"",'>,-:".:i' . :..-,'.,...... -,',-"-.,,.,..:," ... 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WWW.cI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat~ Will Neumeister, Communi Development Director~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Schedule Joint Meeting with the Planning and Zoning Commission - Planning DATE: March 6, 2002 INTRODUCTION Staff would like to schedule a joint meeting with the Planning and Zoning Commission. A number of dates were considered at their last meeting. Thursday, March 21, 2002 was selected as the most desirable date, The meeting would be scheduled for 7:00 pm, DISCUSSION The primary purpose for the meeting will be to discuss the Neighborhood Business Study and determine the modifications that will be made to the City's Comprehensive Plan and Zoning Ordinance. Please contact staff if you no longer have a copy of the study. Additional Information will be prepared and distributed prior to the meeting. ACTION REOUIRED Please determine if a meeting on March 21, 2002 at 7:00 pm is acceptable. If it is not, please select alternative dates, CJ3 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administrat~ Scott Erickson, City Engine FROM: Todd Haas, parks Coordinator SUBJECT: Consider Mighty Ducks GrantlIce Arenas (Supplemental) - Engineering DATE: March 6, 2002 INTRODUCTION This item is in regards to consider applying for a Mighty Ducks Grant through the Minnesota Amateur Sports Commission (MASC) to help develop the potential new ice arenas throughout the State of Minnesota for ice sports competitions and training. DISCUSSION As per laws of Minnesota, Minnesota communities will be eligible to be awarded grants for the development of new ice arenas. The grant amount available is for $250,000 and would have to be financially matched by the City. Approximately 20 applications for this one remaining grant have been submitted to MASC to date. Therefore this grant will be very competitive, There is a moderate to high chance that Governor Ventura could freeze this grant due to State budget issues, Governor Ventura, at this point, has not been a supporter of these types of grants in his past budget, BUDGET IMPACT If successful, this grant could assist the City in identifying potential funding sources for the Community Center under consideration by the City Council. ACTION REOUIRED The City Council is requested to consider the attached resolution for application of the Mighty Ducks Grant. Respectfully submitted, ~k--- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, WHEREAS, the Minnesota Amateur Sports Commission (MASC), via the State General Fund, provides for capital funds to assist political subdivisions of the state of Minnesota for the development of sport facilities, and WHEREAS, the City of Andover desires to construct and develop an Indoor Ice Arena for the sports of ice competition and traininq . NOW, THEREFORE BE IT RESOLVED BY THE City Council of the City of Andover: 1) Estimates that the total cost of developing said facility shall be $3,410.000.00 and City of Andover is requesting $250.000.00 from the State General Fund and will assume responsibility for a match requirement of $250.000.00, 2) The City of Andover agrees to own, assume 100 percent operation costs for said sport facility, and will operate said facility for its intended purpose for the functional life of the facility which is estimated to be 20 years, 3) The City of Andover agrees to enter into necessary and required agreements with the Minnesota Amateur Sports Commission for the specific purpose of constructing a sport facility and long-term program direction. 4) That an application be made to the State of Minnesota, Minnesota Amateur Sports Commission, to be included in the Minnesota Amateur Sports Commission's (Governor's) Capital Budget request for an amount presently estimated to be $250.000.00. 5) That Todd J. Haas. Parks Coordinator for the City of Andover is authorized and directed to execute said application and serve as the official liaison with the Minnesota Amateur Sports Commission. CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Andover at a duly authorized meeting thereof held on the 6th day of March, 2002, as shown by the minutes of said meeting in my possession, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk - DATE March 6. 2002 (qA ITEMS GIVEN TO THE CITY COUNCIL ~~ . Letter from Tom Durand, Anoka Hennepin School District - February 21, 2002 . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\DA T A\STAFF\RHONDAAIAGENDA\CCLlST,DOC ,~r1 -;::',h IF~ Cv-C! of! C J~'~~ Adt1'~:~~( .'7. 1 F;;;.<.T.,)"..... -............ ...-'" . '. ... '. '/ c..t'+~y C41 v.r.I/!.-~ ( - ra.(!::: :;' Ce;I"i'.~-t~.f-\e:j\l"; <::')t->Mi"i-,:~:.::..~-;-~,';.\"1 ~ - F't'o.tt};... S;7{}'I1.c:... r:.1~?tl';;'" f.>>~('/.;~$, :;t.f~l't". SCHOOL BOARD: noh,a Educational Service Center Michael Sullivan, ,Chair . ,Dr' , """ '" ' , ' 11299 Hanson Boulevard NW Dr, Scott D. Wenzel, hce Chair \" ' ,,.,, ,'-'.- Coon Rapids Minnesota 55433 Tom Heidemann, Clerk ' "'" ,. , " , D 'IC k T ' ,",., '" enne'P~n (763) 506-1000 ame 00, reasurer Denise Dittrich, Director Independent School District 11 (763) 506-1003 FAX Jerry Newton, Director " (763) 506-1180 TTY Dr. Roger Giroux, Supenntendent February 21, 2002 r;'r:rr-T'::n " r""",~\J._' l ~..Ii_l Todd Haas r -----'-'1 I Ass't City Engineer/Parks Coordinator I FES 2 ~ 2002 : City of Andover ~ ~ , 1685 Crosstown Blvd, L_~..__, ,__ , ; Andover, MN 55304 C r7'J -",-' ?';''-, :.-;-',,:-, t : ~ ~. <- !\ '.::; : . . ,._..~_._~_..- ...-.--..-' Dear Todd: As you may know, the Anoka-Hennepin School District is faced with a $ I 0.5 million shortfall in funding. The school board solicited public input last month in a series of public hearings to determine how to make cuts in services needed to balance the budget. The School Board had a stated goal of keeping cuts as far from the classroom as possible and parents generally agreed with this position. Consequently, decisions were made by the Board after the hearings to make cuts in programs that had the least impact on the basic educational requirements of our students. _ - These changes may have an impact on your constituents' use of the school buildings, ball fields or pools. We would welcome your tlloughts on how to implement these budget reductions in a manner that has the least negative impacts on the public use of our . facilities, We have, in the past, had the policy of making school district property available to the general public at no cost or a very basic charge for direct costs. Weare no longer in the position to do this and need to find ways either to save funds by not making buildings and fields available for non-school activity or to charge for the use to offset the budget reductions. The three main areas affected by the budget reductions are: USE OF BUILDINGS FOR NON-SCHOOL ACTIVITIES - The budget cuts are for custodial overtime, building heating and electrical usage. The total cuts in these categories are $290,000. However, not all of tile custodial overtime would be attributed to tllis activity and the amount to be recovered would be somewhat less than this amount. USE OF BALL FIELDS FOR NON-SCHOOL ACTIVITIES - The budget cuts are for ball field summer maintenance in the areas of fertilizing and mowing, The total cuts in these categories are $105,500. However, not all of the costs for sunmler staffing would be attributed to tins activity and our target for cost recovery would be less than that amount. USE OF POOLS FOR NON-SCHOOL ACTIVITIES - The cuts are for pool operations and total S526,000. These savings anticipate the operation of three of the six pools for a period of seven months per year. The hope would be that one or more of these three pools could be kept open for the entire year. For planning purposes we are estimating an additional five months of pool usage to be about $40,000-S50,000 per pool. . We welcome your thoughts on these issues in "'Titing or, if you wish, your attendance at a meeting on Fridav, March 8th at 9:30am in Room 110 at the Educational Services Center, 11299 Hanson Blvd. Coon Rapids. If you have questions, please contact me at (763) 506-1175. If there is someone else in your organization that should be notified about this meeting, please forward this notice to them or let us know who they are. Sincerely, .~------:7 /c>.,'( Tom Durand Director of Administrative Services cc: City Administrator 'd . III r. r I r' h' Id I'artners m e ucatmg a earners, or a success, u ,uture m an ever-c angmg wor . . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: March 6, 2002 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $174,915.62 on disbursement edit list #1 dated 02/26/02 have been issued and released. Claims totaling $569,451.23 on disbursement edit list #2 dated 03/06/02 will be issued and , released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects, . . Mayor and Council Members March 6, 2002 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $744,366.85 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson - Mike Knight Ken Orttel Julie Trude Attachments - ~ 00 ~ ... .. ... ... '" 00 Cl... ... > 0<(... oj< 00..... ... 00::... ... 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RE: 2002 Monthly Building Report BUILDING PERMITS Permit/Plan Tax .TotalValuation 15 Residential 11 SIW 2 Septic 2 Townh. $ 31,192.i1$ 1,10T60 :-:f 32,299.71 $ 2,214,000,00 I --------'1" _ ___ _____' __ __,. ..___. ,___ ____.___._ _ 2 Additions $ 727.48 ' $ 12,80 ; $ 740.28 . $ 25,600.00 o Garages $ . - . . i. $ - _: ._$ _ :_. $__ _ ~ 15 Remodeling/Finishing , $600,00-: ~~J.:.56~_$ . _~7,50 1 :lL _ 1, Commercial Building $ 14,358,38 . $ 892,54 . $ 15,250,92 , $ 1,981,340,00 o Pole Bldgs/Barns $ _ 1 $ _ _, $'__ . . . . $ . . .. _.- o Sheds $ _. $ _. $ _ $ _ ..1 1 Swimming Pools . $ 269.45 $ 8.15 $ 277.60 $ 16,300.00 o Chimney/Stove/Fireplace $ _ $ _. $ _ $ _ 4 Structural Changes $ 124,50 $ 2.25 $ 126,75 $ 3,000,00 1 Porches/Decks/Gazebos I $ 90,65 $ 1.05 I $ - 9{i6 ::f .i,100.00 o Repair Fire Damage $ _: $ :. ,$ _, $ ._~ 4 Re-Roof/Siding · $ 160,00" $ 2.06'. $ 162,00 ,$ _ o Other $ _ i $ _. $ . _ i $. _ n. I o Commercial Plumbing I $ _ . $ _ $ . $ _ : . 1--- '- o Commercial Heating $ _ $ _ i $ _, $ _ 3 Commercial Fire Sprinkler $ 900,28 $ 18,84 '-$ 919,12 ' $ o Commercial Utilities $ _ : $ _ i $ _ $ o Commercial Grading $ _ $ _ $ . I $ _ $ - 46 SUBTOTAL $ 48,423.45 ' $ 2,052,13 $ 50,475,58 $ 4,279,380.00 PERMITS FEES COLLECTED 46Building Permits $ 48,423.45 $ 2,052.13 '$ 50,475,58 ..- ..- - -I -._- - - 'n_ o Ag Building i $ _ I $ _. $ o Curb Cut , $ _ $ . I $ _ I ' , , . o Demolition . $ _ $ _ i $ _ o Footing $ _ $ _ $ _ o Renewal $ _ $ .. $ _ o Moving . $ _ ,$ _. $ _ 51 Heating ,$ 2,180,00; $ 25.50,$..2,205,50 31 Gas Fireplaces . $ 1,240,00 $ 15.50, $ 1,25?,50 29 Plumbing $ 2,647,00 $ 14.50 $ 2,661.50 5 Pumping $ 25,00 $ _ $ 25,00 o Septic New . $ _ $ _, $ _ o Septic Repair ! $ . $ _: $ _ 12 Sewer Hook-Up $ 300.0Q, $ 0,50. $ 300,50 12 Water Meter $ 600.00 I $ 0.50 $ 600,50 o Sewer Change Over $ _: $ _ I $ _ o Water Change Over $ _ . $ _ $ _ 42 Sac Retainage Fee $ 504,00 $ _! $ 504.00 i 12 Sewer Admin. Fee $ 180,00 $ _ $ 180.00 16 Certificate of Occupancy $ 64,00 $ _ $ 64,00 13 License Verification Fee $ 65,00 $ _ i $ 65,00 1 Reinspection Fee $ 47.00 ! $ _: $ 47.00 10 Contractor License $ 270.00 $ _; $ 270.00 4 Rental License (late fees) $ 462,00 I $ _ $ 462.00 o Health Authority $ _, $ _! $ _ $ - 284 TOTALS $ 57,007.45 $2,108,63 $ 59,116,08 Total Number of Homes YTO 2002 27 Total Number of Homes YTO 2661 . 32 Total Valuation YTO - 2002 $ 6~ 192.818,96 Total Valuation YTD - 2001 i $ _ 5,~!.l7,770.00 . Total Building Department Revenue YTD- 2002 ' $ 95,349.91 Total Buildin De artment Revenue YTD- 2001 $ 95,533,99