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Home My WebLink AboutCC February 19, 2002 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US Regular City Council Meeting - Tuesday, February 19,2002 Call to Order - 7:00 PM 1. Resident Forum 2. Agenda Approval 3, Approval of Minutes (1/24/02) (1/30/02) (1/31/02) (2/5/02) ~J Consent Items 4. Accept Feasibility ReportlButtemut St., 173rd Ave & Flintwood St. Street Paving/01-25 - Engineering 5. Accept Community Forest Health Grant - Engineering 6, Approve Change Order #1/98-29/Grey Oaks (Supplemental) - Engineering 7, Approve Plans & Specs/02-312002 Crack Sealing/2002 CIP - Engineering 8. Approve Plans & Specs/02-4/2002 Seal Coating/2002 CIP - Engineering 9. Approve Resolution & Authorize Approval of Agreement with MnDOTlRailroad Crossing Signals/Ward Lk. Dr. & Burlington Northern Railroad - Engineering 10. Accept Feasibility Report (Supplemental)/OO-43/Natures Run - Engineering 11. Approve Plans & Specs/OO-43/Natures Run - Engineering 12. Accept Feasibility Report (Supplemental)/OO-42/Aztec Estates - Engineering 13. Accept Feasibility Report/02-13IPrairie Acres Addition (Lots 1 & 2, Block 1) - Engineering 14. Order Plans & Specs/02-5/Shadowbrook East Parkl2002 CIP - Engineering 15. Order Plans & Specs/02-6/Wild Iris Parkl2002 CIP - Engineering 16. Order Plans & Specs/02-7/Hidden Creek North Parkl2002 CIP - Engineering 17. Order Plans & Specs/02-9IPine Hills & Timber Rivers Parks12002 CIP - Engineering 18. Declare CosUOrder Assessment/OI-20IDevonshire Estates - Engineering 19. Acknowledge Organizational RestructuringlFinance Department - Administration 20. Approve Temporary Extension of Liquor LicenselPov's Sports Bar - Clerk Discussion Items 21, Receive Anoka County Sheriff Department Monthly ReporUIntroductions - Sheriff 22. Discuss Pedestrian Access to Rum River Elementary SchoollOI-13Nerdin Street & Adjoining Areas - Engineering 23. Andover Athletic Association Charitable Gambling Presentation -Administration 24. Consider Special/Conditional Use Permit/Housemoving/14278 Round Lake BlvdlKramer - Planning 25. Consider Lot SpliU17729 Eidelweiss Street NW/ Grundstrom - Planning 26. Receive Neighborhood Business StudylPresentation by NAC Planning Presentation - Planning 27. Discuss Ordinance AmendmentJRequire Storm Shelters in New Residential Structures without Basements":," Planning Staff Items 28. Schedule Joint Meeting/Authorize Consultant ContracUSports Complex Task Force - Administration 29. Schedule Council Workshop/Round Lake Boulevard-Andover Boulevard - Engineering 30, Schedule EDA Meeting - Administration 31. Receive Water TreatmentPlant Architectural Design Elements/99-15 - Engineering Mayor/Council Payment of Claims Adjournment o CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~-c.. Vicki V olk, City Clerk FROM: SUBJECT: Approval of Minutes DATE: February 19, 2002 INTRODUCTION The following minutes have been provided by TimeSaver Off Site Secretarial Service: , / January 24, 2002 January 30,2002 January 31,2002 February 5, 2002 Special Council Meeting Special Council/Sports Complex Task Force Meeting Special Council Meeting Regular Council Meeting Copies of the minutes have been e-mailed to Council with hard copIes provided to Councilmembers Knight and Trude. ACTION REOUIRED Council is requested to approve the minutes listed above, Respectfully submitted, ILL ()v& Vicki V olk City Clerk / @ , CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: Scott Erickson, City Engineer SUBJECT: Accept Feasibility Report/Ol-25/Butternut Street NW, 173rd Avenue NW & Flintwood Street NW/Street PavinglOl-25 - Engineering DATE: February 19,2002 INTRODUCTION The City Council is requested to accept the feasibility report and call a public hearing for Project 01-25, in the area of Butternut Street NW, 173rd Avenue NW & Flintwood Street NW for street paving improvements. The neighborhood has petitioned the City ot pave their existing gravel streets. '. '" -' DISCUSSION The estimated assessment per lot is $5,429.65. The feasibility report is included in the Council packet for review, A neighborhood open house was held on February 6th to discuss the feasibility report findings with the residents. The two main concerns the residents had were the existing speed limit and the possibility of using state aid funds to construct the roadway. The speed limit for this area is 55 mph and is set by state statute for rural designated areas, We advised the residents to contact their state representative to voice their concerns regarding the speed limit. This route is a designated state aid street. Street improvements for this route have not been identified in the City's 5 year capital improvement plan and is not slated for improvements which would utilize state aid funds. BUDGET IMP ACT The total estimated project cost is $124,825.25. The project will be funded by assessments to the adjacent properties ($92,340,00) and the Road & Bridge Fund ($32,485.25), The assessments will fund the paving of the existing gravel road while the Road & Bridge Fund will pay for the mill and overlay ofthe existing asphalt street. ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report and calling public hearing on street improvements for Project 01-25 in the area of Butternut Street NW, 173rd Avenue NW & Flintwood Street NW, Respectfully submitted, atJJ~ Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA , STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF STREETS, PROJECT NO, 01-25 IN THE AREA OF BUTTERNUT STREET NW, 173KU AVENUE NW & FLlNTWOOD STREET NW , WHEREAS, pursuant to Resolution No, 163-01, adopted the 6TH day of November, 2001 a Feasibility Report has been prepared by the City EnQineer for the improvements: and WHEREAS, such report was received by the City Council on the 19th day of February ,2002; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated project cost of $ 92,340,00 ($5,429.65/Lot) , NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1, The City Council hereby accepts the Feasibility Report for Project No. 01-25, for the improvements, \ 2, The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $124,825.25, 3. A public hearing shall be held on such proposed improvement on the 5th day of March , 2002 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Council member City Council at a reQular meeting this 19th Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed, and adopted by the day of February , 2002 , with CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk " COMMENT SHEET l{l/lld ko. !:<)() n / 7'5 ;?,J F/;~ ft M~J c;3</-??/Q/9 City of Andover Name: Address: Phone: FLlNTWOOD ST. NW, 173RD AVE, NW & FLlNTWOOD ST, NW STREET PAVING CITY PROJECT NO, 01-25 OPEN HOUSE ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 WEDNESDAY, FEBRUARY 6, 2002 5:00 p.m,-7:00 p.m. sl Comments: I UJz>JJ !tic: i6 'lee If tV~ (loul) tJ<....ccc>.ss Jv-'nt> ....1 Ji-r> d,u.-rLj. 5'~ R.. CAI?:II2./1c15'~ 0k PClt./ a)' /I1,,,,~J ,:.c ;{xe:f M Ii, n',rI- "f 1/.." "Y '^/IJ re;e'fu-e wy ,iI/ie h~/1f' /if- /~ our- CcfNL- co/VtlJtJf'eJ k {'ulrh-I d..~ , (t!f.-<_,r}-)€f'rL If/ldrr1re[,, 1)6 {UC,j/ rf fI..c. roo.J /Jo-ved / ,~u...f I If " WtM! cd "-/)6 /,Xt: *' Jef yoeeJ /;ki& .Y~rf G:\DA TA\STAFFIRHONDAA'FORMS\COMMENT SHEET.doc " COMMENT SHEET City of Andover FLlNTWOOD ST, NW, 173RD AVE, NW & FLlNTWOOD ST. NW STREET PAVING CITY PROJECT NO, 01-25 OPEN HOUSE ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 WEDNESDAY, FEBRUARY 6, 2002 5:00 p.m.-7:00 p,m. Name: Rorv R LCcV'So\A. / Address: 17 L( 3;:}.. F 1,'-'-. -{..\...VClvo\ Phone: 7G-S-L(~ l/ -:)0 II Comments: ---==r VvU'-'. \(~ -t.-~ ~.Q_ 9("',\.10 }l , , .I S{ f.J \-.-" ~~~':::;'-e -lv ~ve. _ / G:\DATA\STAFF\RHONOAAlfORMS\COMMENT SHEET.doc '. COMMENT SHEET City of Andover FLlNTWOOD ST, NW, 173RD AVE. NW & FLlNTWOOD ST. NW STREET PAVING CITY PROJECT NO. 01-25 OPEN HOUSE ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 WEDNESDAY, FEBRUARY 6, 2002 5:00 p.rn,-7:00 p.rn, Name: ''?h 0(\ J fA Ell 0 /V/l. ()'( Address: C),JdR I-X?",) Ave IV, W' Phone: / c.:) - Lj 3 Lf.- J >< '-IL! , l Comments: ! iAf"ol.llof I; )c.-e b- ':i~-e tAe 'dCL cJ rC! v.pJ . ~ W d ..A cA I ;k-e ~t- I c1 ,)."1. e P nr- , '~ \ a()6~ s prll'\:J - AY\Jov k' r . I G:\OATA\STAFF\RHONOAAIfORMS\COMMENT SHEET.doc '. \ , / I COMMENT SHEET City of Andover FLlNTWOOD ST. NW, 173RD AVE. NW & FLlNTWOOD ST. NW STREET PAVING CITY PROJECT NO. 01-25 r;r-f'''-'~-~ r,,;-. /-"""-') r-.:......--:.::~.:I,U . ~~~~~~~~~ HALL f FEe I ,-...---, f 1685 CROSSTOWN BOULEVARD N, j ,2002 ANDOVER, MN 55304 LJ:fILII:.~?:. r.':~ WEDNESDAY, FEBRUARY 6,2002 5:00 p.m,-7:00 p,m. Name: j) 0 U4 I/S~IJL-,'1 Address: l13'f() r::LI,v'iwooD S-r: ptJ Phone: if ~ t/ -/j1J I/o Comments: '/)41117) f 1O;t>j) J)ID /J i//~if #/C~ JoL ,I t€~~'IJ>a;.,AJ/s t;J'-'/-rS77/JP.s; po :..Sy:,h/IT,4J/fi/ f1tt::oJecT '-<.JILL f/~Dc:;6rS5 , Jllo/<;' ~J~.el ,Uti I/o w /;I-(~ --::if A ;JOt C,:J;J///;1/(!..E.;!> 7#1 TI//.-5 f?tfo.//Ze-r IS c(,z'7'7/r1:;' f .-.p()~ C-<-'Ps/]}U/l'lIO;V ~re t/51;V~ /lA-o;tJ l- f/ /70 !fE:? I" 1I1:l: ~ tf."; I Z> ~ ,A/TJ I II#:- &:i~ 7S . <; tUrk l!- S'/;1;-rE /I/./) /) l!:. ;:!:fi?d ,Y S; 0 ;!<-t R- CJ"c 17 tAJ[J uL j) /l-LS- (I k/p:'~-r///t-I T/~ C/T"Y , /5 "/#,4/./4 ;l- ;/ (N~IIT!;t/;;5 1i,R~ I7kl> II /!;?/"A~,,4-c# rCJ T~ tJl)tt/af):;.ps- IYI~ ,5";JrEry 1# /e4,,?-t:PS /Zl T//e' 63/ /l1~ff I :J r .l.~j) lll'-t I t: G:\OATA\STAFF\RHONDAA'FORMS\COMMENT SHEET.doC " CID . , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US To: City Council CC: John Erar, City Administrator Scott Erickson, City Engineer ~ C Kameron Kytonen, Forestry Intern From: Subject: Date: Accept Community Forest Health Grant - Engineering February 19,2002 INTRODUCTION The City Council is requested to accept a grant for oak wilt treatment from the Minnesota Department of Natural Resources, Division of Forestry in the amount of $10,000. This money was previously provided to the City and was utilized for the 2001-2002 Oak Wilt Suppression Program. \ ; DISCUSSION With oak wilt being such a tremendous problem in the City and affecting numerous properties, it is beneficial to have grant funds available from the state to aid in costs of the treatments. This cost sharing with the residents makes them more willing to address the problem. The City was requested to match the grant money awarded, which was accomplished by a combination of funds coming from the 2001 Oak Wilt fund (25%) and resident match (25%) for vibratory plowing treatment. For diseased tree removal, the grant will contribute 50%, while the customer (the City or resident) will contribute the remaining 50% of the costs. BUDGET IMP ACT The City portion of the grant match was in the 2001-2202 budget. ACTION REQUESTED It is requested that the City Council accept the grant agreement. Respectfully submitted, ~~ .' Kameron Kytonen, Forestry Intern STATE OF MINNESOTA Community Forest Health-Oak Wilt GRANT AGREEMENT State Accounting Information: Agency: R29 Fiscal Year: 2002 Vendor Number: 048 212 001 00 Total Amount of Grant: $10,000.00 IAmount of Grant First FY: $10,000.00 Commodity Code: 023 10 Commodity Code: Commodity Code: Object Code: SGOO Object Code: Object Code: Amount: $10,000.00 Amount: Amount: Accounting Distribution 1: Accounting Distribution 2: Accounting Distribution 3: Fund: 239 Fund: Fund: Appr: 300 Appr. Appr: Org/Sub: 3603 Org/Sub: Org/Sub: Activity: 3437 Activity: Activity: Project: Project: Project: Rept Catg: Rept Catg: Rep' Catg: Amount: $10,000.00 Amount: Amount: Grant Number(s):A31654 Begin Date: 09/01101 End Date: 06/30/02 Grant Name and Address for filing and payme1l1 purposes: Citv of Andover 1685 Crosstown Blvd. NW Andover. MN 55304 Grant (Rev. 12/00) STATE OF MINNESOTA GRANT AGREEMENT This Grant is between the State of Minnesota, acting through its Department of Natural Resources, Division of Forestry ("State") and City of Andover, 1685 Crosstown Blvd. NW, Andover, MN 55304 ("Grantee"). Recitals 1. Minn. Stat. g88.82, the Minnesota releafprogram is established in the department of natural resources to encourage, promote, and fund the planting, maintenance, and improvement of trees in this state; and Laws of2001, First Special Session, Chapter 2, Sec 5, subd 4 appropriates funding for matching grants to local communities to protect native oak forests from oak wilt and to provide technical assistance and cost sharing with communities for tree planting and community forestry assessments. 2. The State is in need of assistance in survey, treatment, and post treatment monitoring planning and education related to Oak Wilt. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this Grant Agreement to the satisfaction of the State. Grant Agreement 1 Term of Grant Agreement 1.1 Effective date: September 01, 2001, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. The Grantee must not begin work under this Grant Agreement until this Grant is fully executed and the Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration date: June 30, 2002, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this Grant Agreement: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 13. Publicity and Endorsement; 14. Governing Law, Jurisdiction, and Venue; and 16 Data Disclosure. '. . 2 Grantee's Duties The Grantee, who is not a state employee, will: A. GRANTEE SHALL: Complete the work as outlined by (1) the GRANTEE's Project Proposal, which is attached hereto and incorporated herein, and (2) the Minnesota Forest Health Program Guidelines as distributed in the 2001-2002 Minnesota ReLeafCommunity Forest Health, Grant Programs Application Packets, which is incorporated by reference herein. Any changes in the proposed project work must be submitted in writing and approved by STATE prior to the work proceeding. B. GRANTEE SHALL: Be responsible for the planning, supervision, and satisfactory completion of work specified in the GRANTEE's approved Project Proposal and for payment of all monies for work undertaken in accordance with the project. C. GRANTEE SHALL: Provide the following reports: I.Final Project Report upon completion of the project, but no later than June 30. 2002 on a form provided by the STATE. It shall contain appropriate certification that all completed work conforms with the specifications contained in the GRANTEE's Project Proposal or as amended in writing. D. GRANTEE SHALL: Keep an up-to-date work status record for work undertaken to complete the project. E. GRANTEE SHALL: Maintain complete, accurate, and separate financial records for all work undertaken, which adequately identify the source and application of funds provided by this Grant. These records must contain information pertaining to this Grant award and authorizations, obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income. The records must provide verification of any in-kind contributions counting Grant (Rev. 12/00) 2 toward satisfying a match and show how the value of any third party contribution was derived. A written narrative explanation shall describe all variations from estimated cost. ,3 Time / The Grantee must comply with all the time requirements described in this Grant Agreement. In the performance of this Grant Agreement, time is of the essence. 4 / / Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this Grant Agreement as follows: (A) Compensation. The Grantee will be paid in an amount not to exceed $10,000.00, based on the budget outlined in attached project proposal contained in Exhibit A, which is incorporated into this Grant Agreement. (B) Matching Requirements. Grantee certifies that the following matching requirement will be met by Grantee: Grantee has agreed to provide a local cash or in-kind contribution of at least 50% of the total project proposal. (B) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this Grant Agreement will not exceed $0.00; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations. The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (C) TotalObligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this Grant Agreement will not exceed $10,000.00. 4.2. Payment (A) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: The applicant may request, and if approved, obtain a cash advance for up to 50% of their allocated funding as necessary for approved costs. Upon receiving a final project report, a compliance check will be conducted by the DNR before final payment will be authorized. Final payment will not be made until all funded activities are complete. All work must be completed by June 30. 2002 . (B) Federalfunds. (Where applicable, if blank this section does not apply) Payments under this Grant Agreement will be made from federal funds obtained by the State through Title CFDA number of the Act of _' The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. 5 Conditions of Payment All services provided by the Grantee under this Grant Agreement must be performed to the State's satisfaction, as determ}ned at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Art Widerstrom, 1200 Wamer Rd, St Paul, MN 55106 or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this Grant Agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. Grant (Rev. 12100) 3 , I 7 8 ~9 /10 12 13 / The Grantee's Authorized Representative is Kameron Kytonen, City of Andover, 1685 Crosstown Blvd. NW, Andover, MN 55304. If the Grantee's Authorized Representative changes at any time during this Grant Agreement, the Grantee must immediately notify the State. Assignment, Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this Grant Agreement without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Grant Agreement, or their successors in office. 7.2 Amendments. Any amendment to this Grant Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Grant Agreement, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this Grant Agreement, that failure does not waive the provision or its right to enforce it. 7.4 Grant Agreement Complete. This Grant Agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this Grant Agreement, whether written or oral, may be used to bind either party. Liability The Grantee must indemnifY, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this Grant Agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this Grant Agreement. State Audits Under Minn. Stat. 9 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this Grant Agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Grant Agreement. Government Data Practices and Intellectual Property 10.1. Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this Grant Agreement, and as it applies to aU data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this Grant Agreement. The civil remedies of Minn. Stat. 9 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notifY the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. 10.2. Intellectual Property Rights Not applicable. Workers' Compensation . The Grantee certifies that it is in compliance with Minn. Stat. 9.176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. Publicity and Endorsement 13.1 Publicity. Any publicity regarding the subject matter of this Grant Agreement must identifY the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Grant (Rev. 12/00) 4 '\ / . Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Grant Agreement. 13.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 14 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-Iaw provisions, governs this Grant Agreement. Venue for all legal proceedings out of this Grant Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 15 Termination 15.1 Termination by the State. The State may cancel this Grant Agreement at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 16 Data Disclosure Under Minn. Stat. S 270.66, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 1. STATE ENCUMBRANCE VERIFICATION IndividuaL,certifies that funds have b,een encumbered as 1 requ~rei!bY Alinn SIal. ~~ 16Apfd 16C.05. , 'Signed:U~ Mrzj~ ;//6'/0.;L.. 3. STATE AGENCY By: (with delegated authority) Title: Date: Date: CFMS Grant No. A31654 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the Grant Agreement on behalf of the Grantee as re,o",' ~ :"",~" .ru~. ="'o"'~", """M=. By: 1/AAA/!L4,.NV >'V\ / Title: -F,.~<+,.y ~ V1~r h Date: --' - t r - 0 -'t. By: Title: Date: \ / Grant (Rev. \2100) 5 (j) , ; CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato)7.J:::- Scott Erickson, City Engineer FROM: SUBJECT: Approve Change Order #1I98-29/Grey Oaks (Supplemental) - Engineering DATE: February 19, 2002 INTRODUCTION The documentation for Change Order #1 for Project 98-29, Grey Oaks, is being prepared with anticipation ofthe item being provided to the City Council prior to the meeting. Respectfully submitted, \ cYJb- Scott Erickson / cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW (!) " CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ FROM: Scott Erickson, City Engineer SUBJECT: Approve Plans & Specs/02-3/2002 Crack Sealing/2002 CIP - Engineering DATE: February 19, 2002 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 02-3, for 2002 Crack Sealing. DISCUSSION The street crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure. The crack sealing program divides the City into seven separate maintenance zones. Each year the streets in one of the seven zones is targeted for sealing the cracks which is then followed up the following year with a seal coat. BUDGET IMP ACT The 2002 Crack Sealing project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 02-3, 2002 Crack Sealing in Zone #1. Respectfully submitted, cPdI k Scott Erickson ., CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 02-3 ,FOR_ 2002 CRACK SEALING . WHEREAS, pursuant to Resolution No. 13-02 , adopted by the City Council on the 5th day of February ,2002, the City EnQineer has prepared final plans and specifications for Project 02-3 for 2002 Crack SealinQ . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 19th day of February ,2002. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM, March 18 , 2002 at the Andover City Hall. MOTION seconded by Councilmember City Council at a reQular meeting this 19th Councilmembers and adopted by the day of February ,2002 , with voting in favor of the resolution, and Council members against, whereupon said resolution was declared passed. voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk (j) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato?- FROM: Scott Erickson, City Engineer SUBJECT: Approve Plans & Specs/02-4/2002 Sealing Coating/2002 CIP - Engineering DATE: February 19,2002 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 02-4, for the 2002 Seal Coating Program. , / DISCUSSION The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure. The seal coat program has been administered for approximately seven years and is one tool currently utilized to protect and prolong this investment. BUDGET IMP ACT The 2002 Seal Coating project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund and 2001 Carryover Funds ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 02-4, 2002 Seal Coating in Zone #7. Respectfully submitted, Q1?/~L Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 02-4 , FOR 2002 SEAL COATING . WHEREAS, pursuant to Resolution No. 14-02, adopted by the City Council on the 5th day of February , 2002 ,the City EnQineer has prepared final plans and specifications for Project 02-4 for 2002 Seal CoatinQ . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 19th day of February ,2002. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:30 AM, March 18 , 2002 at the Andover City Hall. MOTION seconded by Councilmember City Council at a reQular meeting this 19th Councilmembers and adopted by the day of February , 2002 , with voting in favor of the resolution, and Council members against, whereupon said resolution was declared passed. voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , / " @ \ CITY OF ANDOVER -' 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: Scott Erickson, City Engineer SUBJECT: Approve Resolution & Authorize Approval of Agreement with MnDOT/Railroad Crossing Signals/Ward Lake Drive & Burlington Northern Railroad - Engineering DATE: February 19,2002 INTRODUCTION The City Council is requested to authorize the approval of an agreement with MnDOT for the installation of railroad crossing signals at Ward Lake Drive and the Burlington Northern Railroad Crossing. DISCUSSION The Minnesota Department of Transportation Office of Freight, Railroads & Waterways has requested the City of Andover enter into an agreement for the installation of a railroad crossing signal (gates & circuitry) at Ward Lake Drive NW and the Burlington Northern Railroad tracks. The Burlington Northern & Santa Fe Railway Company will install the crossing gates while the City of Andover is responsible for installation of the appropriate advance warning signs along Ward Lake Drive NW and will also coordinate the traffic control during the construction. The current intersection of Ward Lake Drive NW with the Burlington tracks consists of a cross- buck warning with a stop sign. There currently is not a controlled gate at this location. This intersection has an accident history with a death having occurred a few years ago. The installation of an automated gate with lights will result in a safety improvement at this location. BUDGET IMP ACT The total estimated project cost is $139,358.00 of which the City's responsibility is 10% or $13,935.80. The estimated City portion of the project cost ($13,935.80) will be reimbursed from Municipal State Aid Funds. ACTION REQUIRED The City Council is requested to approve the attached resolution and authorize the approval of an agreement with MnDOT for the railroad crossing signals at Ward Lake Drive and the Burlington Northern Railroad Crossing. Respectfully submitted, ~~~ Scott Erickson \ ~-"" :;;: \ z I- J_ - l- V) / - V) :;;: / -- I- W r--_2 / " V) Z :;;: 0 --l I -/ ........---- <( Z W > I I- ~ X V) l- V) 179th w ::::; Z --l ...... <( 0... 0... :;;: 0 --l --l w WARD LAKE DR. >- 177th AVE. N,,^ OAK GROVE :;;: z ./-- ./ ./ --- / / / / / ,- I I I ~ IIfI2 T32N R24W , .' SP 02-00/3/ USDOTNO 06/5868 (j ....., e (j V) l- V> c <:0 It, AVE. N.W, . ;;:. z: 0:: o <( .... --1 o z: CJ <( :z . l :;;: z w ><: <( -l y~\\ EXHIBIT "BR /if(...\.."E~sor.. ... " 0 l> " i ;: ~1>- (}.~ OFrn~~Cj Minnesota Department of Transportation Office of Freight, Railroads, & Waterways 395 John Ireland Blvd., MS 470 St. Paul, MN 55155-1899 Phone: 651/296-0355 Fax: 651/297-1887 Scott Erickson Andover City Engineer 1685 Crosstown Blvd. NW Andover, MN 55304 651/296-0359 deb.hipp@dot.state.mn.us Re: S.P. Location Railroad Agreement No. File No. 02-00131 Ward Lake Drive (MSAS 0103), Andover, Anoka County Burlington Northern and Santa Fe Railway 77134 F-1797 Dear Mr. Erickson; Enclosed are six copies of the above referenced agreement for Andover, Anoka County. There are three pages that must be signed and completed by the City of Andover: Page 7 is the main signature page and requires two signatures of city officials; signed, with title and date included, on the left hand side of the page. Page 8 is the Resolution Page. You may use the one provided or submit one of your own. In either case, the resolution should be certified or attested to by an appropriate official. Page 9 is the City Signature Acknowledgment page. The same people, who signed on page 9 and were noted on the resolution, must be acknowledged by a Notary Public. Fill in the information and names of those who signed on page 11 with a Notary Public as a witness. The dates of the signatures and the Notary Public acknowledging the signatures must be the same. Please contact me before making any changes, additions or deletions to this agreement. Sign all six copies of the agreement as instructed above, and return all copies to this office for further processing. One fully executed copy will be returned to you. Please give me a call if you have any questions, comments or concerns. s;~~ Debra Hipp Rail Planning and Program Management Section Enclosure: Agreement No. 77134 (6 copies) cc: Tim Spencer/Julie Carr /Mike Hillman An equal opportunity employer / AGREEMENT NO. 77134 R&.~01UTION BE IT RESOLVED, that the City of Andover enter into an agreement with The Burlington Northern and Santa Fe Railway Company and the Commissioner of Transportation for the installation and maintenance of railroad crossing signals and gates at the intersection of Ward Lake Drive (MSAS 0103) with the tracks of The Burlington Northern and Santa Fe Railway Company in Andover, Minnesota, and appointing the Commissioner of Transportation agent for the City to supervise said project and administer available Federal Funds in accordance with Minnesota Statute, Section 161.36. The City's share of the cost shall be 10 percent of the total signal cost. . .I BE IT FURTHER RESOLVED, that the and be and they are hereby authorized to execute said a~~iment for and on behalf ofili~tCity. Dated this day of ,2001. STATE OF MINNESOTA )ss C &. RILE I C A I I 0 N CITY OF ANDOVER I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of the City of Andover at a duly authorized meeting thereof held in the City Hall at Andover, Minnesota, on the day of 2001, as disclosed by the records of said City Council in my possession. By: Title: -8- , ,J AGREEMENT NO. 77134 CITY OF ANDOVER SIGNATURE ACKNOWLEDGMENT COUNTY OF ) )ss ) STATE OF This instrument was acknowledged before me on this _ day of ,2001, by the (Title) (Name) - and the (Title> (Name) , I of the City of Andover and did execute this instrument on behalf of the City intending to be bound thereby. (Notary Seal) NOTARY PUBLIC My Commission Expires: -' -9- f(..\....EISO.~ i 3 ;; .-;, ~ <<':OF"..""'< Minnesota Department of Transportation \ Office of Freight, Railroads, & Waterways 395 John Ireland Blvd., MS 470 SI. Paul, MN 55155-1899 Phone: 651/296-0355 Fax: 651/297-1887 Scott Erickson Andover City Engineer 1685 Crosstown Blvd. NW Andover, MN 55304 651/296-0359 deb.hipp@dot.state.mn.us Re: S.P. Location Railroad Agreement No. FileNo. 02-00131 Ward Lake Drive (MSAS 0103), Andover, Anoka County Burlington Northern and Santa Fe Railway 77134 F-1797 Dear Mr. Erickson; Enclosed are six copies of the above referenced agreement for Andover, Anoka County. There are three pages that must be signed and completed by the City of Andover: " Page 7 is the main signature page and requires two signatures of city officials; signed, with title and date included, on the left hand side ofthe page. , / Page 8 is the Resolution Page. You may use the one provided or submit one of your own. In either case, the resolution should be certified or attested to by an appropriate official. Page 9 is the City Signature Acknowledgment page. The same people, who signed on page 9 and were noted on the resolution, must be acknowledged by a Notary Public. Fill in the information and names of those who signed on page 11 with a Notary Public as a witness. The dates of the signatures and the Notary Public acknowledging the signatures must be the same. Please contact me before making any changes, additions or deletions to this agreement. Sign all six copies of the agreement as instructed above, and return all copies to this office for further processing. One fully executed copy will be returned to you. Please give me a call if you have any questions, comments or concerns. s;~~ Debra Hipp Rail Planning and Program Management Section Enclosure: Agreement No. 77134 (6 copies) cc: Tim Spencer/Julie Carr /Mike Hillman / An equal opportunity employer AGREEMENT 77134 USDOTNO 061586B (F1797) DATED S.P. 02-0013l MINN. PROJ. STPX 0202(067) FUNDS Federal & City Railroad Crossing Signals with Gates and Circuitry Ward Lake Drive (MSAS 0103) Andover, Minnesota Anoka County The Burlington Northern and Santa Fe Railway Company Standard Agreement "A" Dated September 1, 1998 THIS AGREEMENT, made and entered into by and between the CITY OF ANDOVER, hereinafter called the "Local Agency"; THE BURLINGTON NORTHERN AND SANTA FE RAILWAY COMPANY, hereinafter called the "Company"; and the COMMISSIONER OF TRANSPORTATION, STATE OF MINNESOTA, hereinafter called the "State", WITNESSETH: WHEREAS, the Federal Highway Administration, when acting in cooperation with the State of Minnesota, is authorized by Section 130 of Title 23 of the United States Code to make Federal Aid available for the purpose of eliminating hazards at railroad grade crossings within the State of Minnesota; and WHEREAS, the State, pursuant to Minnesota Statute Section 161.36, is authorized to cooperate with the United States Government in contracting for the construction, improvement and maintenance of roads and bridges not included in the trunk highway system which are financed in whole or in part by federal monies; and AGREEMENT NO. 77134 WHEREAS, Ward Lake Drive (MSAS 0103), as now established, crosses the track of the Company at grade in Andover, Anoka County, Minnesota, the location of said crossing and railway track being shown on the print hereto attached, marked Exhibit "B"; and WHEREAS, the Local Agency and the Company desire that said grade crossing be provided with railroad flashing light signals with gates and circuitry, and the Company is willing to install, maintain and operate such signals upon the terms and conditions hereinafter stated; and WHEREAS, the State, pursuant to Minnesota Statute Section 219.26, has reviewed the proposed selection of warning devices for the railroad grade crossing and has determined that the proposed selection is appropriate for said crossing. NOW, THEN, IT IS AGREED: 1. EXHIBITS The State of Minnesota, Department of Transportation, "Standard Clauses for Railroad- Highway Agreements", is attached hereto as Exhibit "A", and hereinafter referred to as "Standard Clauses". Except as hereinafter expressly modified, all of the terms and conditions set forth in the "Standard Clauses" are hereby incorporated by reference and made a part of this agreement with the same force and effect as though fully set forth therein. Exhibit "B", the location print; Exhibit "C", the detailed cost estimate; and Exhibit "D", the Agreement Estimate Summary, are attached hereto and made a part ofthis agreement. 2. WORK PERFORMANCE AND TIME SCHEDULE The Company shall furnish all material for and with its regularly employed forces install a complete railroad crossing signal system on Ward Lake Drive (MSAS 0103), as indicated on attached plan marked Exhibit "B". The placement of the signals shall be in accordance with Part VIII of the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD). Detailed plans, specifications and the work to be done shall be subject to the approval ofthe Department of Transportation of the State of Minnesota. 2 " AGREEMENT NO. 77134 If the Company determines that it is unable to perform all or a portion of the work with its own forces or equipment, it may contract the work only after notifying and receiving approval to proceed from the State. The selection of a contractor shall be subject to approval by the State prior to the awarding of the contract. Work by the Company shall be prosecuted so as to be completed within 12 months after the date the Company is authorized to begin work. If the Company determines it is not possible to complete the work within the period herein specified, it shall make a written request to the State for an extension of time for completion, setting forth therein the reason for such extension. The Daily Utility Report provided for in Article 7a of the Standard Clauses, Exhibit "A", shall not be required if the-duration of the construction work is expected to last 10 working days or less. .. 3. COST ESTIMATE The actual costs of the project herein contemplated, including preliminary engineering costs, are to be financed with Federal Funds and Local Agency Funds. The State and Local Agency will reimburse the Company as provided herein for only such items of work and expense as are proper and eligible for payment with Federal Funds. Only materials actually incorporated into the project will be eligible for Federal reimbursement. The State's portion (reimbursable with Federal Funds) and the Local Agency's portion will be paid to the Company in accordance with Article 8 of the Standard Clauses, Exhibit "A". n is understood that the following estimate is for informational purposes only. The estimated cost of the work to be done by the Company hereunder with its own equipment and regularly employed forces and in accordance with the Company's agreements with such regularly employed forces is as follows and in further accordance with the detailed estimate, Exhibit "C", and summarized in Exhibit "D". -3- ., , , AGREEMENT NO. 77134 Estimated Cost of Signals 90% State Funds (reimbursable with federal funds) $125,422.20 10% Local Agency Funds $13,935.80 Total Estimated Cost of Signals $139,358.00 TOTAL ESTIMATED COST OF PROJECT $139,358.00 The State's total financial obligation shall not increase without its approval and the encumbrance of additional funds. The total obligation under this Agreement is limited to the total amount listed above as "Total Estimated Cost of Project." However, this obligation may be increased to 120 percent of the "Total Estimated Cost of Project" listed above if the Company performs work that is previously accepted in writing by the State and additional money was encumbered. The State reserves the right to not participate in project costs incurred without its prior consent. '. ,/ Notwithstanding any provision to the contrary, the State and Local Agency's total financial obligation under this Agreement shall not exceed the "Total Estimated Cost of Project" plus 20 percent, of which the State shall pay 90 percent and the Local Agency shall pay 1 0 percent. 4. WORK CHANGES In the event it is determined that a change from the statement of work to be performed by the Company, as outlined in the detailed estimate, Exhibit "C", is required, it shall be authorized only by an amendment to this agreement executed prior to the performance ofthe work involved in the change. In the event it is found that the work has not changed from the said statement of work to be performed by the Company, but the estimated amount in this agreement is less than the actual cost of performing the work, then an increase in eligible reimbursement will be allowed to the extent of such actual cost without an amendment in accordance with Section 3 of this Agreement and Article 12 of the Standard Clauses, Exhibit "A". -4- AGREEMENT NO. 17134 5. NUUNTENANCE The grade crossing signal system provided for in this agreement shall be maintained and operated by the Company upon completion of its installation. The obligation to maintain said signal system shall continue in accordance with the law ofthe State as it shall be from time to time in the future. 6. FUTURE REMOVAL The grade crossing signal system provided for in this agreement shall not be removed unless there has been a determination by the State that said signal system is no longer required at this location. If the signal system is to be removed, the Company shall notify the State oftheir pending removal. Upon request of the State, the Company shall reinstall said signal system at some other crossing within the State on the Company's tracks. The location and division of cost of such relocation shall be agreed upon between the Company and the State prior to such removal. In the event that either railway or highway improvements will necessitate a rearrangement of the signal system at said crossing, the party whose improvement causes said changes will bear the entire cost of the same without obligation to the other. 7. DETOURS AND WORK ZONE TRAFFIC CONTROL Ifthere is a need for a road detour in connection with the installation of said signal system, it shall be the Local Agency's responsibility to set up the road detour and detour signing. It is understood that the Company shall coordinate any necessary road detour with the Local Agency prior to the starting date. The Local Agency shall bear all costs involved in setting up the road detour. If a road detour is not feasible, the Local Agency shall furnish, erect and maintain all necessary traffic control devices required to provide safe movement of vehicular traffic through the project area during the entire period from the beginning of construction to the final completion thereof. Traffic control devices include, but are not limited to, barricades, warning -5- " AGREEMENT NO. 77134 signs, trailers, flashers, cones, drums, pavement markings and flagmen as required and sufficient barricade weights to maintain barricade stability. The Local Agency shall be responsible for the immediate repair or replacement of all traffic control devices that become damaged, moved or . destroyed, of all lights that cease to function properly, and of all barricade weights that are damaged, destroyed or otherwise fail to stabilize the barricades. 8. SIGNING AND PAVEMENT MARKINGS Subsequent to the installation of said signal system, the Local Agency agrees to install, as may be needed, appropriate advance warning signs, other supplemental signs and pavement rnarkings in accordance with the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD). The Local Agency agrees to install said signs using wide-angle prismatic retroreflective sign sheeting material. The Local Agency also agrees to remove signs that are no longer needed as a result of said signal installation. 9. ASSIGNMENT OF RECEIVABLES Any party to this agreement may assign any receivables due them under this agreement, provided, however, such assignments shall not relieve the assignor of any of its rights or obligations under this agreement. -6- . , . / AGREEMENT NO. 77134 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be duly executed. CITY OF ANDOVER The Burlington Northern and Santa Fe Railway Company By: By: Title: Title: Dated: Dated: By: Title: Dated: STATE OF MINNESOTA Recommended for Approval: Commissioner of Transportation By: Director Office of Freight, Railroads & Waterways Dated: By: Director, Railroad Administration Dated: STATE ENCUMBRANCE VERIFICATION individual certifies that funds have been encumbered as required by Minn. Stat. 99 16A.15 and 16C.05 Signed: Dated: MAPS: Approved as to Form and Execution by Office of the Attorney General APPROVED: Department of Administration By: By: Authorized Signature Dated: Dated: -7- AGREEMENT NO. 77134 Rg.s.01UT!ON BE IT RESOLVED, that the City of Andover enter into an agreement with The Burlington Northern and Santa Fe Railway Company and the Commissioner of Transportation for the installation and maintenance of railroad crossing signals and gates at the intersection of Ward Lake Drive (MSAS 0103) with the tracks of The Burlington Northern and Santa Fe Railway Company in Andover, Minnesota, and appointing the Commissioner of Transportation agent for the City to supervise said project and administer available Federal Funds in accordance with Minnesota Statute, Section 161.36. The City's share of the cost shall be 10 percent of the total signal cost. BE IT FURTHER RESOLVED, that the and be and they are hereby authorized to execute said a~~2ment for and on behalf oftli~tCity. Dated this day of ,2001. STATE OF MINNESOTA )ss C g R I !.E ! C A I ! 0 N CITY OF ANDOVER I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of the City of Andover at a duly authorized meeting thereof held in the City Hall at Andover, Minnesota, on the day of 2001, as disclosed by the records of said City Council in my possession. By: Title: -8- AGREEMENT NO. 71134 CITY OF ANDOVER SIGNATURE ACKNOWLEDGMENT COUNTY OF ) )ss ) STATE OF This instrument was acknowledged before me on this _ day of ,2001, by the (Title) (Name) - and the (Title) (Name) of the City of Andover and did execute this instrument on behalf of the City intending to be bound thereby. (Notary Seal) NOTARY PUBLIC My Commission Expires: -9- / AGREEMENT NO. 77134 CORPORATE ACKNOWLEDGMENT FOR THE BURLINGTON NORTHERN AND SANTAFE~WAYCOMPANY On this _ day of ,2001, before me appeared , to me personally known, who being by me duly sworn, did say that he is an authorized agent and is empowered to sign agreements on behalf of The Burlington Northern and Santa Fe Railway Company, a corporation; and that he signed this instrument of his own free act and deed on behalf of the corporation. (Notary Seal) NOTARY PUBLIC , , -10- EXHIBIT "A" STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARD CLAUSES FOR RAILROAD-HIGHWAY AGREEMENTS May 15, 2000 1. EFFECTIVE DATE This Agreement will become effective upon the date State obtains all signatures required by Minnesota Statutes Section 16C.05 (Subd. 2). 2. CANCELLATION The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if fundin~annot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Company. The State is not obligated to pay for any services that are provided after notice and effective date oftermination. ~{owever, the Company will be entitled to payment, determined on a pro rata basis for services satisfactorily Jerformed to the extent that funds are available. The State will not be assessed any penalty if the Agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Company notice ofthe lack of funding within a reasonable tirne of the State's receiving that notice. 3. GOVERNING LAW, JURISDICTION, AND VENUE Minnesota law, without regard to its choice-of-law provisions, governs this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, will be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 4. COMMISSIONER'S OFFICIAL CAPACITY The Commissioner of Transportation of the State of Minnesota is acting in an official capacity only and is not personally responsible or liable to the Company or to any person or persons whomsoever for any claims, damages, actions, or causes of action of any kind or character arising out of or by reason ofthe execution of this Agreement or the performance or completion of the project. EXHIBIT "A" - Page 1 of 5 DATA DISCLOSURE Under Minnesota Statutes Section 270.66, and other applicable law, the Company consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Company to file state tax returns and pay delinquent state tax liabilities, if any. 6. ELIGIBILITY OF COSTS The provisions contained in Federal-Aid Policy Guide, Chapter 1, Subchapter G, Part 646, Subpart B and Chapterl, Subchapter B, Part 140, Subpart I, apply to railway-highway project, regardless of the method of financing the project. 7. WORK REPORTS , " The Company will furnish the State's Engineer in charge of the project: a. "Form 21191, Minnesota Department of Transportation, Daily Utility Report", or equivalent approved by the State's engineer showing the number of people on payroll, classification, and total hours worked, and equipment used, at a time mutually agreed upon by the Company and the State. Full detailed information as to progress of work and amount oflabor and material used as of the time of request. b. The Company will, make other reports, keep other records and perform other work in such manner a time as may be necessary to enable State to collect and obtain available federal aid. 8. REIMBURSEMENT The State will reimburse the Company for actual expenses incurred performing the work set forth in this Agreement. Payments will be made in accordance with the following: a. At least 90% of partial bills marked "Progressive Bill No.1, No.2, etc." or "First, Second, etc." signed by an officer ofthe Company. b. Partial payment ofthe final bill marked "Final" signed by an officer of the Company and rendered in duplicate to the extent that retention by the State shall not exceed 10% of the total project cost prior to final audit. c. Partial bills will be based on actual (not estimated) costs incurred. Partial bills need not be itemized, but State must be able to substantiate costs by checking the Company's records. The final bill will be a detailed, itemized statement of all items of work performed by the Company, as shown in the appropriate exhibit or exhibits attached to this Agreement. /inal payment will be made after audit ofthe final bill. The Company will keep account of its work in such a way that accounts may be readily audited. In the event that any amount previously paid to the company is in excess of the actual cost determined by audit, the Company, upon notice from the State, will promptly pay to the State the difference. EXHIBIT "A" - Page 2 of 5 '. WORKERS' COMPENSATION The Company certifies that it is in compliance with workers' compensation insurance coverage required by Minnesota Law, or Federal Law if the Company is subject to Federal Law which preempts the Minnesota Law. The Company will require its contractors to present proof of coverage under the Minnesota Workers Compensation Act. The Company's employees and agents will not be considered State employees. Any claims arising under workers compensation laws and any claims made by a third party as a consequence of the acts or omissions of the Company, its agents, employees or contractors are in no way the responsibility of the State. 10. COST-SHARING If the cost of a project is being shared by the State and other parties, each party should receive a bill setting forth its proportional share ofthe costs whenever a project billing is submitted. 11. INSPECTION, STANDARDS OF PERFORMANCE The Company and/or Local Agency will permit the State to inspect and approve the work performed under this Agreement during the regular working hours of the Company without prior notice. The State may refuse to approve any and all work performed under this Agreement for failure to comply with applicable standards f()r work of that type. Ifthe State fails to approve the work performed under this Agreement, the State may refuse to make any further payments under this Agreement until the work at issue is performed in accordance with 'cceptable standards for work of this type and said work is approved by the State. The Company and/or Local Agency warrants that it will perform all work under this Agreement in a workmanlike and timely manner in accordance with all applicable standards for work of the type at issue. Should the work fail to be performed in a timely manner or in accordance with applicable standards, the State may immediately suspend further payments under this Agreement and the Company must repay all funds expended on unsatisfactory work. 12. OVERRUN OF ESTIMATED COSTS WITH NO WORK CHANGES If it appears to the Company, at any time subsequent to the date ofthis Agreement and prior to the final completion of such work, that the actual cost of the project will exceed the estimated cost, the Company must send written request for approval to the State. The request will explain the reasons for the additional costs and the amount of the costs. If State approves such request, State will encumber additional funds and then issue a notice to proceed. Any additional expenses incurred by the Company prior to receiving notice to proceed may not be reimbursed by State. State's maximum obligation under this Agreement will not exceed 120% of the estimated cost, except by a fully-executed amendment to this Agreement. 13. STATE AUDITS Under Minnesota Statutes Section 16.C.05, subd. 5, the Company's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and/or the State .\uditor or Legislative Auditor, as appropriate, for a minimum of six years after an appropriate State official . certifies the Company's completion of the construction required under this Agreement. EXHIBIT "A" - Page 3 of 5 .. ). NONDISCRIMINATION rfthe Company enters into a contract with a contractor, to perform all or any portion of the Company's work set forth in this Agreement, the Company for itself, its assigns and successors in interest, agrees that it will not discriminate in its choice of contractors and will include all of the nondiscrimination provisions set forth in this Agr~ement. 15. DISADVANTAGED BUSINESS ENTERPRISE The disadvantaged business enterprise requirements of 49 CFR 26, apply to this Agreement. The Company will insure that disadvantaged business enterprises as defined in 49 CFR 26, have the maximum opportunity to participate in the performance of contracts, fmanced in whole or in part with federal funds. In this regard, the Company will take all necessary and reasonable steps in accordance with 49 CFR 26, to insure that disadvantaged business enterprises have the maximum opportunity to compete for and perform any contracts awarded under this Agreement. The Company shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of contracts under this Agreement. Failure to carry out the above requirements constitutes breach ofthis Agreement, and may result in termination of the Agreement by the State, and possible debarment from performing other contractual services with the Federal Department of Transportation. 16. AMENDMENTS, WAIVER, MERGER, AND COUNTERPARTS . , , Any amendments to this Agreement must be in writing and executed by the same parties who executed the original Agreement, or their successors in office. Failure of a party to enforce any provision of this Agreement will not constitute or be construed as, a waiver of such provision or of the right to enforce such provision. This Agreement contains all prior negotiations and agreements between the Company and the State. No other understandings, whether written or oral, regarding the subject matter of this Agreement will be deemed to exist or to bind either or both of the parties. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same Agreement. EXHIBIT "A" - Page 4 of 5 " APPENDIX A / Non-Discrimination Provisions of Title VI of the Civil Rights Act of 1964 During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor"), agrees as follows: (1) Compliance with Regulations: The Contractor will comply with Regulations of the Department of Transportation relative to nondiscrimination in federally-assisted programs of the Department of Commerce (Title 49, Code ofFedera1 Regulation, Part 21, hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. (2) Nondiscrimination: The contractor, with regard to the work performed by it after award and prior to completion of the contract work, will not discriminate on the ground of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix "A", "B" and "C". (3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including - procurements of materials or equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligation under this contract and the Regulations relative to discrimination on the ground of race , color or national origin. / (4) Information and Reports: The contractor will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Department of Transportation or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify the Department of Transportation, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for noncompliance: In the event of contractor's noncompliance with the nondiscrimination provisions of this contract, the Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including but not limited to, (a) withholding of payments to the contractor under the contract until the contractor complies, and/or (b) cancellation, termination or suspension of the contract, in whole or in part. (6) Incorporation of Provisions: The contractor will include the provisions of paragraph (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, order, or instructions issued pursuant thereto. The contractor will take such action with respect to any subcontract or procurement as the Department of Transportation or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the State to enter into such litigation to protect the interests of the State, and in addition, the contractor may request the United 1tates to enter into such litigation to protect the interests of the United States. , EXHIBIT "A" - Page 5 of 5 THE B. N. S. F. RAILWAY COMPANY FHPM ESTIMATE FOR STATE OF MINNESOTA ....,OCATION - DETAILS OF ESTIMATE ---------------------------------------------------------------------------------------------------------------------------- ANDOVER ---------------------------------------------------------------------------------------------------------------------------- PURPOSE, JUSTIFICATION AND DESCRIPTION INSTALL CONSTANT WARNING AND FLASHERS WITH GATES AT WARD LAKE ROAD IN ANDOVER. MN. MINNESOTA DIV., HINCKLEY SUBDIV., L/S 002B, MP 127.45, DOT 0615B6B THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTIVE PACKAGES USED FOR ESTIMATING PURPOSE ONLY. THEY CAN BE EXPECTED TO CHANGE AFTER THE ENGINEERING PROCESS. DETAILED AND ACCURATE MATERIAL LISTS WILL BE FURNISHED WHEN ENGINEERING IS COMPLETED. CONTINUING CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD . THIS ESTIMATE IS GOOD FOR 90 DAYS. THEREAFTER THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR, MATERIAL, AND OVERHEAD. THE STATE OF MINNESOTA IS FUNDING THIS PROJECT 100\ .****.****************.*.****** SIGNAL WORK ONLY ************.****************** MAINTAIN PROPRIETARY CONFIDENTIALITY. DESCRIPTION QUANTITY U/M --------------------------------------------- -------- ....****** LABOR ********** ELECTRICAL LABOR F/POWER TRANS SYS SIGNAL FIELD LABOR SIGNAL SHOP LABOR PAYROLL ASSOCIATED COSTS EQUIPMENT EXPENSES SUPERVISION EXPENSES INSURANCE EXPENSES 54.00 MIl 560.00 MIl 64.00 MIl TOTAL LABOR COST .......... MATERIAL *......... / BATTERY BUNGALOW 6X6 BUNGALOW MATERIAL CABLE CHARGERS CONDUIT, PVC 4ft, SCH 80 COUPLER, TJC-1A FIELD MATERIAL FOUNDATION GATE KEEPER GATE MECH. MODEL 95 HXP3R SYSTEM MATERIAL FOR ELECTRICAL RTU-6, CELLULAR MONITOR SPARE & MISC. MATERIAL VIGILANT RECORDER STORE EXPENSES USE TAX OFFLINE TRANSPORTATION 1. 00 1.00 1.00 1.00 1. 00 50.00 2.00 1. 00 2.00 2.00 2.00 1. 00 1. 00 1. 00 1.00 1.00 TOTAL MATERIAL COST .......... OTHER .......... AC POWER SERVICE CONTRACT ENGR. DIRECT SHIPPING EQUIPMENT RENTAL FILL DIRT SURFACE ROCK 1. 00 1.00 1.00 1. 00 100.00 50.00 TOTAL OTHER ITEMS COST PROJECT SUBTOTAL CONTINGENCIES BILL PREPARATION FEE / GROSS PROJECT COST LESS COST PAID BY BNSF TOTAL BILLABLE COST COST 1.140 12,975 1,302 10,375 3,329 7,954 2,435 39,510 LS N EAN LS N LS N LS N FT N EAN LS N EAN EAN EAN EAN EA EAN LS N EAN 3,681 5,190 5,603 1,337 BBO 95 1.296 5.015 400 3,200 10,756 15,786 1.500 2,050 2,000 1,566 37 4,014 753 65,159 EA EAN EAN EAN CYN CYN 5,000 6.000 2.090 4.550 2,500 1,250 21,390 TOTAL $ 39,510 65,159 21,390 126,059 12.605 694 139,358 o 139,35B Exhibit "e" , USDOTNO Agreement #: Signal Project Surface Project State Crossing State Project No MN Project No. Road Designation Location City Railroad Name Road Authority File Number Safety Code Federal Auth Date / Project Cost Breakdown Signal Work ( 90 % Federal) Surface Work ( 0 % Federal) Subtotal Construction Engineering Total PROJECT ESTIMATE SUMMARY 061586B 77134 GATE/CIRCUITRY NONE 02-01-031 02-00131 STPX 0202 MSAS 0103 WARD LAKE DR ANDOVER BURLINGTON NORTHERN SANTA FE RAILWAY CI1Y OF ANDOVER D5913 5F Federal Other Total Funds Funds Project Cost $125,422.20 $13,935.80 $139,358.00 $0.00 $0.00 $0.00 $125,422.20 $13,935.80 $139,358.00 $0.00 $0.00 $0.00 $125,422.20 $13,935.80 $139,358.00 * Note: Source of other funding: Signals - 10% CI1Y OF ANDOVER Surface - State Project: MN Project: Agree No: Safety Code: Railroad: Location: City: Date: 12/19/01 02-00131 STPX 0202 77134 5F BNSF WARD LAKE DR ANDOVER Exhibit: D Sheet 1 of 1 @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Accept Feasibility Report (Supplemental)/00-43/Natures Run - Engineering DATE: February 19,2002 INTRODUCTION The City Council is requested to accept the supplemental feasibility report (supplemental), waive public hearing and direct preparation of plans and specifications for Project 00-43, Natures Run. DISCUSSION The supplemental feasibility report provides an updated estimate of the project costs, which incorporate the current year fees (2002). The current year fees for this project will be the 2002 fees as project construction is scheduled for this year. BUDGET IMP ACT The total estimated project cost for the proposed public improvements is $709,657.35. The total estimated amount of the assessment for the Natures Run development will be $702,243.51. The amount estimated to be funded by the City of Andover is $7,413.84 for the construction of the trail along the south side of Andover Boulevard from the development to Hanson Boulevard. This amount would be funded from the City Trail Fund. The project will be funded from assessments (bonding) and the City Trail Funds. ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report (supplemental), waiving public hearing and directing preparation of plans and specifications for the improvement of Project 00-43, Natures Run. Respectfully submitted, CJ:I~LL- Scott Erickson cc: Avalon Homes, 843 W. Broadway Ave. Ste A, Forest Lake, MN 55025 '\ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY (SUPPLEMENTAL), WAIVING PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 00-43 FOR SANITARY SEWER, WATERMAIN, STREET AND STORM SEWER IN THE AREA OF NATURES RUN . WHEREAS, the City Council did on the L day of February ,2002, order the preparation of a supplemental feasibility study for the improvement; and WHEREAS, such supplemental feasibility study was prepared by TKDA and presented to the Council on the 19th day of February ,2002; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 709,657.35 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 709,657.35 waive the Public Hearing. BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of TKDA to prepare the plans and specifications for such improvement project. BE IT FURTHER RESOLVED by the City Council to hereby require the developer to escrow for the sum of $ 106,448.60 with such payments to be made prior to commencement of work on the plans and specifications MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 19th day of February , 2002 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , TKDA TOL TZ. KING. DUVALL. ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 5510'.2140 PHONE: 651/292-4400 FAX: 651/292-0083 February 8, 2002 . RECEIVED . , l ~B~'.~ I C: ''''',' r" ,." ;:;:--;:--;-;-) I l' :r ~ ~:>. ',1",: 1 ; ir ,~ t. R ., l ;J: "~I\U\.)vtj Mr. Scott Erickson, P.E. City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 Re: Natures Run Development City of Andover, Minnesota TKDA Commission No. 12335-01 Dear Mr. Erickson: Enclosed is the amendment to the Feasibility Report for the referenced project, as you requested. The amendment consists of the revision of the charges for municipal sanitary sewer and water \ from the 2001 construction season to the 2002 construction season. The report amendment consists of revisions to pages 11 through 15 of the Feasibility Report. As you may be aware, this project was originally proposed to start construction during the fall of 2001, but was postponed to the 2002 construction season by a change in development ownership, requiring the amendment to the municipal utility charges. The amendment increases the unit assessment rate from $12,804.62 per unit to $13,004.51 per unit. Please do not hesitate to contact me at 651/292-4510 with any questions or comments you may have regarding this information. Sincerely, -~~ \ '1 Paul T. Hornby, P.E. PTH:art An Equal Opportunity Employer Estimated-Andover Special Assessments , Project Name: Nature's Run Project No. : 00:43 Feasibility Report Date: July 20, 2001 Amount: $ 409,917.75 Contract Award Date: Amount: Est. Contract Sanitary Sewer $ 110,921.25 Watermain $ 98,978.00 Storm Sewer $ 92,713.50 Streets $ 101,640.00 Trail $ 5,665.00 Amount: $ 409,917.75 Estimated Expenses Engineering: $ 60,000.00 Aerial Mapping (1 % of street) $ 1,016.40 Drainage Plan (0.3% of streeVstorm) $ 583.06 Administration (3%) $ 12,297.53 Assessing (1 %) $ 4,099.18 , / Bonding (0.5%) $ 2,049.59 Legal & Easement $ 5,000.00 Advertising $ 500.00 City Costs (includes inspection) $ 25,000.00 Street Signs $ 3,000.00 Testing $ 3,000.00 Construction Interest $ 10,000.00 Total Estimated Expenses $ 126,545.76 Expenses Multiplier 30.8710% Estimated Project Cost Amount: $ 536,463.51 Rev. 2-4-02 11 12355-01 Trunk Source and Storage / Watermain: Connection Charge 54 EA $ 1,987.00 $ 107,298.00 Area Charge 13.94 AC $ 1,821.00 $ 25,384.74 Lateral Charge o LF $ $ San. Sewer: Connection Charge 54 EA $ 331.00 $ 17,874.00 Area Charge 13.94 AC $ 1,215.00 $ 16,937.10 Lateral Charge o LF $ $ Storm Sewer: Area Charge o AC $ $ Total Trunk Source and Storage $ 167,493.84 Other Costs Seal Coating Bike Trail (City Cost) 5,700 SY $ 1.00 $ $ 5,700.00 (7,413.84) Total Amount to be Assessed $ 702,243.51 , / Assessment Rate per Unit $ 702,243.51 = 54 $ 13,004.51 Unit Rev. 2-4-02 12 12355-01 Assessment Rate Calculations 1 Sanitary Sewer Estimated Construction Cost Less City Cost Total Cost Plus Expenses 30.8710% Assessable Sanitary Sewer Cost $' 145,163.76 = 54 $ 2,688.22 per Unit 2 Watermain , , / Estimated Construction Cost Less City Cost Total Cost Plus Expenses 30.8710% Assessable Watermain Cost $ 129,533.51 = 54 $ 2,398.77 per Unit 3 Storm Sewer Estimated Construction Cost Less City Cost Total Cost Plus Expenses 30.8710% Assessable Storm Sewer Cost $ 121,335.10 = 54 $ 2,246.95 per Unit Rev. 2-4-02 13 $ 110,921.25 $ $ 110,921.25 $ 145,163.76 $ 98,978.00 $ $ 98,978.00 $ 129,533.51 $ 92,713.50 $ $ 92,713.50 $ 121,335.10 12355-01 4 Streets Estimated Construction Cost Less City Cost Total Cost Plus Expenses 30.8710% Assessable Street Cost $ 133,017.30 = 54 $ 2,463.28 per Unit 5 Seal Coating Future Seal Coat Cost Assessable Seal Coating Cost $ $ 5,700,00 = 54 105.56 per Unit 6 Trunk Watermain Area Total Area Charge Assessable Watermain Area Cost $ 25,384.74 = 54 $ 470.09 per Unit , , Rev. 2-4-02 14 $ 101,640.00 $ $ 101,640.00 $ 133,017.30 $ 5,700.00 $ 25,384.74 12355-01 7 Trunk Sewer Area Estimated Area Charge $ 16,937.10 Assessable Sewer Area Cost $ 16,937.10 = 54 $ 313.65 per Unit 8 Bike Trail Estimated Construction Cost Plus Expenses 30.8710% $ 5,665.00 $7,413.84 Note: Trail is 100% City Cost Assessable Bike Trail Cost , .' $0.00 54 = $0.00 per Unit Assessment Summary 1 Sanitary Sewer $ 2,688.22 2 Watermain $ 2,398.77 3 Storm Sewer $ 2,246.95 4 Streets $ 2,463.28 5 Seal Coating $ 105.56 6 Trunk Watermain Area $ 470.09 7 Trunk Sanitary Sewer Area $ 313.65 8 Bike Trail $ 9 Watermain Connection $ 1,987.00 10 Sewer Connection $ 331.00 Assessment Rate per Unit Nature's Run $ 13,004.51 Rev. 2-4-02 15 12355-01 CID / CITY OF ANDOVER , , 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER,MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ Scott Erickson, City Engineer FROM: SUBJECT: Approve Plans & Specs/OO-43/Natures Run - Engineering DATE: February 19, 2002 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 00-43, Natures Run. .' DISCUSSION The Natures Run development is located at the southwest quadrant of the Hanson Boulevard! Andover Boulevard intersection. The project has received final plat approval from the City Council and the developers are in the process of completing their grading of the site. The plans and specifications for the construction of the municipal streets and utilities were previously ordered by the City Council and have been completed. BUDGET IMP ACT The project will be funded from assessments (bonding) and the City Trail Funds. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 00-43, Natures Run. Respectfully submitted, QtI{I!- cc: Avalon Homes, 843 W. Broadway Ave. Ste A, Forest Lake, MN 55025 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 00-43 , NATURES RUN . WHEREAS, pursuant to Resolution No. 112-01 , adopted by the City Council on the 7th day of AUQust , 2002, TKDA has prepared final plans and specifications for Project 00-43 for Natures Run. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 19th day of February , 2002 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. " BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , March 20 ,2002 at the Andover City Hall. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 19th day of February , 2002 , with Council members favor of the resolution, and Council members said resolution was declared passed. voting in voting against, whereupon CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk z >- i:) ~ ~E-< V1 CIl rz::l I:: . rz::l :J rz::l~ a; ~ E-< ~ ;J CIl ~ ~ '" ., ci~ ~ ~o - o~ ci OZ Z zz . ...- '" ::; '" o u '" c- d z >- ~ I '" ~ :i: N 0 t '" ~ ~ I" , . " '~ ... . ~ "' ." 1: '-' z ::> ~~ 0 U ---------- .. . . . . . . . . .. . .~ .' I I I I I I I I I I I I I I I I I ~ ~ I I Y ~,:~k , "- "- "-" , '\. "- " ",>( V'\."- ...., " , '.. 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WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratorf FROM: Scott Erickson, City Engineer SUBJECT: Accept Feasibility Report (Supplemental)/OO-42/ Aztec Estates - Engineering DATE: February 19, 2002 INTRODUCTION The City Council is requested to accept the feasibility report (supplemental), waive public hearing and direct preparation of plans and specifications for Project 00-42, Aztec Estates. , / DISCUSSION The supplemental feasibility report provides an updated estimate ofthe project costs, which incorporate the current year fees (2002). The current year fees for this project will be the 2002 fees as project construction is scheduled for this year. BUDGET IMP ACT The total estimated project cost for the proposed public improvements is $967,029.00. The total estimated amount of the assessment for the Aztec Estates development will be $881,977.00. The amount estimated to be funded by the City of Andover is $237,195.00 for the extra depth for the trunk sanitary sewer line and the trunk portion of the sanitary sewer liftstation. The project will be funded from assessments (bonding) and the Trunk Sanitary Sewer Fund. ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report (supplemental), waiving public hearing and directing preparation of plans and specifications for the improvement of Project 00-42, Aztec Estates. Respectfully submitted, ~O~ Scott Erickson cc: Marty Harstad, Harstad Hills, Inc., 2195 Silver Lake Rd., New Brighton, MN 55112 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY (SUPPLEMENTAL), WAIVING PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 00-42 FOR SANITARY SEWER, WATERMAIN, STREET AND STORM SEWER IN THE AREA OF AZTEC ESTATES. WHEREAS, the City Council did on the ~ day of February ,2002, order the preparation of a supplemental feasibility study for the improvement; and WHEREAS, such supplemental feasibility study was prepared by SEH and presented to the Council on the 19th day of February ,2002; and WHEREAS, the property owners have waived the right to a Public Hearing; and , / WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 967,029.00 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 967,029.00 waive the Public Hearing. BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of TKDA to prepare the plans and specifications for such improvement project. BE IT FURTHER RESOLVED by the City Council to hereby require the developer to escrow for the sum of $ 145.054.35 with such payments to be made prior to commencement of work on the plans and specifications MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 19th day of February , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk cw . ,I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWWn.ANDOVER.MN.US CC: Mayor and Council Members John Erar, City Administrato~ Scott Erickson, City Engineer dl Todd Haas, Asst. City Engineer TO: FROM: SUBJECT: Accept Feasibility ReporU02-13/Prairie Acres Addition (Lots 1 & 2, Block 1) - Engineering DATE: February 19, 2002 INTRODUCTION This item is in regards to approving the resolution accepting the feasibility report and waiving public hearing for Prairie Acres Addition (Lots 1 & 2, Block 1), Project 02-13, for watermain and sanitary sewer. DISCUSSION The property owner petitioned for these improvements earlier this year. The services for sanitary sewer and water were installed about 1993, but not assessed as the sanitary sewer and watermain were constructed as trunk. Past practice was not to assess existing properties abutting trunk lines until the property owners petitioned to hook up. FEASIBILITY REPORT The proposed assessment is based on 2002 rates and they are as follows: Sanitary Sewer Sanitary Sewer Area Charge [0.86 acres - 0.09 acres (*)) x $l,215 per acre = $935.55 Note: (*) Credit for area below the 100 year flood elevation. Connection Charge $331 per unit x 2 lots (Lots 1 & 2) = $662 Lateral Charge l60.04 ft. x $33 = $5,281.32 SANITARY SEWER TOTAL $6,878.87 \ Mayor and Council Members February 19,2002 Page 2 of2 .' Watermain Watermain Area Charge [0.86 acres - 0.09 acres (*)] x $1,821 per acre = $1,402.17 Note: (*) Credit for area below the 100 year flood elevation. Connection Charge ($1,987 per unit) x 2 lots (Lots 1 & 2) = $3,974 Lateral Charge 160.04 ft. x $33 = $5,281.32 W ATERMAIN TOTAL $10,657.49 The total proposed assessment for sanitary sewer and watermain is $17,536.36. Note: Streets and storm sewer were previously assessed under Project 94-3. Total proposed estimated cost per unit = $8,768.18/lot (2 units/Lots 1 & 2) -' BUDGET IMP ACT The $8,768.18 per unit would be assessed to Lots 1 & 2, Block 1, Prairie Acres Addition. ACTION REQUIRED It is recommended to approve the resolution accepting the feasibility report and waiving the public hearing for Project 02-13, Prairie Acres Addition (Lots 1 & 2, Block 1). Respectfully submitted, ~~ cc: Scott Wold, SW Wold Construction, Inc., 901 West Highway 10, Suite 107, Anoka, MN 55303 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY AND WAIVING PUBLIC HEARING FOR THE IMPROVEMENT OF PROJECT NO. 02-13 FOR SANITARY SEWER & WATERMAIN IN THE FOllOWING AREA OF PRAIRIE ACRES ADDITION (lOTS 1 & 2, BLOCK 1). WHEREAS, the City Council did on the 5TH day of February ,2002, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by the City EnQineer and presented to the Council on the 19th day of February ,2002; and WHEREAS, the property owners have waived the right to a Public Hearing; and ~/ WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 17,536.36 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 17,536.36 and waive the Public Hearing. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 19th day of February , 2002 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk J~rn1 I r-", . jOAKSI . I II -~j t):,??;~~6. ,J ~ ~ I \ 1 I r'f,t.' 00 I I =-=- ~ 1'~JI'I'J'.I'.lr~~ -, I 1 ~ 1 , I ,II ' ~(':: I 1\ I ]':!P\ """;:"4'''''~(I;:'~~~~'' I III I !/: I QV4.... '.' O'! " ~ " I '""- ': 2, "'.'~'o~J i 1 \ '. - ~~~ l1r~ --~ ~~:I.-- /~\1~:'\" II -- LJ"'! I I :1 '~J.Jl/~'~'";:::- ~ ~ ---; '.' ., . , . ,~,~;. I' . '%, . ! :~s.~ ~, i I I "I ~. ~ -1l,<:,,<.-< ,....s.~- ,I,. .... n.... ~..pG" 0- : "" ,,~I'l'A'''': I" 61>> 1\ . .,.,\-- - 'fir ~,~ "liI':"'I'I'I'4~" I: ... '.\ I .0 :;:'W!: ", '" "~\ ' ( ..:. J' , I :....!. J';~ \ I ~,! I ~ ,~ .~~~, ,F, ,~ ,1 :7::. w~1iitl r--~I~ ~ ~ ~ ~ "..,,,.. , ,~'......' .' -- ~'-' _L~f-L- A-' I " '.......\-. 1 - _ "<:'::l: ! ". . ..' :. 0, I :":r' I BARM S ROLLING ~. ., r; Iii"';' "', 1 , ,/. 'I' '-- I ,OAKS ~;; ~ ~l\!fl ~ '~o ; .111 I I" '1 ' I, '[Ir' I ,. :'"1' . /, I ,,,,,,:'1 ... If.-; N U7 . liel I I ~--:~O. "0. NO. It' ~. . '4 ......' 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".., " ; : ""'" ,1,'" ::rM~ -"'" .. ;:(;J,;': ." ':ff.i-4'.IH" ,sf. :Y-r > : .' ". .' :;II~ 9i.riii'~~ 1.'[" .,~.,_" "1". nI" ?/-.',' "i~ I I "T . oZ' . ;~. ~,.'. ~\ .. I 'jL..;... ~:_ I II ~.,d" '!' /" ". 14 DOj,.. --. ~, __- ~L'. /;'/:f 1'l1'r.'" "." " ", ......il'l.i BUNKER t=- ~ ~~:~:",::::;~~::'I:'::': I ~ ................ .'. til ----fJAUlLE ~,I"" ..... .~i .i<= ~1 I -~DJ>/~ r;.;.: 'J e'ii~ . 'I I I ......\(~'!,~.,,~.....~ ,'..... P=:" I I I' " :,.L11 I I I,....... 0 ' . :,17" +-' I 1./ ......./.\. ~ i'i \'.'\. 0;j' .Ii , :::-' ~\I' ,""-I ( " , " 91 b ~f. ~\. ...:.I,"'" ~' . t5~ /'Ii. I ::;: 2 \6 ,j.3' C . . ,'!(.~f.. .~liJ ? '''::t:: I :,::] ^ I !l!.,~: " I ..... :'i' ~ ~-~ I O~. i I U)"~..: ", I ~ I~- 11' ~~ W" I I I f.. , I 1 I I _ .-'rr1l" I f'-I 1!54TH AVE. NW 1!53RO AVE. NW 1!l2NO AVE. NW l!ll ST AVE. NW I!lOTH AVE. NW 149TH AVE. NW 148TH AVE. NW 147TH AVE. NW 146TH AVE. NW 145TH AVE. NW \44 TH AVE. NW 143RD AVE. NW 142ND AVE. NW 141 ST AVE. NW 140TH AVE. NW l39TH AVE. NW 138TH AVE. NW 137TH AVE. NW 138TH AVE. NW 135TH AVE. NW \34TH AVE. .NW 133RO AVE. NW 0) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5 I 00 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US FROM: SUBJECT: DATE: Mayor and Council Members John Erar, City Administrator~i- Scott Erickson, City Engineertb~ Todd Haas, Assistant City Engineer Order Plans & Specs/02-S/Shadowbrook East Parkl2002 CIP - Engineering TO: CC: February 19, 2002 INTRODUCTION The City Council is requested to authorize staff to prepare plans and specifications for the development of Shadow brook East Park, Project 02-5. DISCUSSION Attached is the concept plan of the proposed development of the park for your review. The neighborhood meeting with City staff was recently held on February 7, 2002. Approximately 20 property owners attended the meeting. The neighborhood is very excited about the improvements which will include two new baseball fields with grass infields, fencing, irrigation, playground equipment, paved parking lot and the possibility of a basketball court. This improvement is identified in the 2002 CIP. BUDGET IMP ACT The funding for this project will be from Park Dedication. ACTION REQUIRED The City Council is requested to approve the resolution ordering the preparation of plans and specifications for Project 02-5, Shadowbrook East Park. Respectfully submitted, ~i~ cc: Jim Lindahl, Park Commission Chair / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-5 FOR SHADOWBROOK EAST PARK. WHEREAS, the City Council is cognizant of the need for the park; and NOW, THEREFORE BE IT RESOLVED by the City Council to order plans and specifications for the improvement of the Shadowbrook East Park, Project 02-5; and / BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ Enqineer and Anderson-Johnson Associates, Inc. (irriQation only) to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember City Council at a reqular meeting this 19th Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. and adopted by the day of February ,2002 , with voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~~~' II v /-<' I /O;KS! ' \(i II i '~,<""""""",\'X~ Y \ \, 1 ~/:~O~ ~),. I . I ~' I S;U4;Y'~~~~."<J'I!.:.'~~~I. . II : / 0 "',,, ,,~. . I I -::/' ~. " ".. :: CC I r-- ~""': :',c'~ 1 :tl--~. ~---- - .A\l':$.~", I --- -< II ., " I L~. 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ADO/.~..,."'.... 140TH AVE. NW r,;?;.r. ~'If. ,~fi.S".'K>~:""' , :'11: ..jNI<E~~,..gj :a:t.~?"", . ~;, -:;;~. ""'.,,~'. ~....'" : · (~ ": .~. :..:,~" ~'" .",,;!8.. :.-..:'. i~f.-tf.ltl~" ":' ":-~K':"('; :... >;~/ : . . ." R" ~.z'\'i"rl. . , ~ " Q. ,1 r- ' '~~' f;VIBROf? (~ . '~ '39TH AV~ "" ': BIJN . .: iJNU ~i~' .~,,:,~:~;O' :1~dj!I0'~', ~"...~~ '..... . f>~" l~} , 11 " 'ro .'21 ," '~ I!'~: : $ ~1"'/~ :~~ Ilr~\i'(~la 10 \ ~o '~ '0 ~ '~~:~ ;.. 'C,y.; ! 7 J;, .. . ;J t2!X3-'!':'!o, I,::t .... l7 .. 12 ' " ~1~1,'r II. H "tJ;'fii"'; ,<_l( , t-- ' ','"I,f..i'1;.."..., ;:::.,':', ,~'\'r"~~~......... "-;:::-., ,;;:J:l1-" ..:; : ". "? I ,5 r!Y,.' """" "~'I: ~\;('w"":'\'\'.\'~VL~' ~ '~.. .... '.......!1.'bJ..g.)~', IMTHAVE,HW : ~,^,.. ~,.v l~."I"q:"..,,:..~;: "." l~~\i .....~~..}~.r~// .." "...... .;.\Ji-"~L I, V.'!I.II'I..I.,..~..,.,:..._ "~'I BUNKER 1)...""2.....", ~7THAVE,"" : ,:::-:: t~~."1 :;:::,~ -'I I.... lii\ xi' LAKE 'tii. ......., I =,,~ =L~ __~_::<~\ .. >'LL:;;S:i;ii~t 1 I I' i''/t~, '/II-:'~.' il I I .... ........'.........~ ! ~9Nk~ti~~,~I~ :g8RRf~t"i (JfN2J&.. it I ! .' .l~},}i'....~ ..) ..p'i'lYi'it ~~i}I}<'i'ii'~ I3JRO AVE. f.lW ----=-- ' , ;,~'r:::i(l ,~/, J\Q16.TH AVE NW ! ~~~\6\.1~~;';:~. ": !///~v ~LW I ':1' ",lj163RDAVE' NW 1\ :I:,..-;: ~ I ~'4: l- I ~ ~:1: 1,2ND AVE. NW 1/ I ..'i.L, I ~I~,,, >CO , J ISOTH AVE. NW 149TH AVE. NW 148TH AVE. NW J I 1 'I " 1 '-I I47TH AVE. NW '46TH AVE. NW I4STH AVE. NW 143RD AVE. NW 142ND AVE. NW 141ST AVE. NW l36TH AVE. NW / / / --.z.. "'!."5. <:>. o .J ,... tl.-z.. "1, ....... ~ & 'V "1..{" '3..,." X.. "?o <l. 't. ,,~ . ~~~~~ . . ~ ~ \~'/~--.t' , ,.:> : C> i i , : , , , , , i i i . .:5HIrP~W SfZ.aa,c E AS"- PItIZ/<- it' .......\ "'.- /.... \ "8 /', ~i- ,.... \ ~~ ........ \ ~~ ,/ \ ",0 ",/'" \ S?Ci , ('j \ ~~ \ tla , <"" .0 \ ~~ I .... II '" :~ " \ I8a f32 .. it:; '\ I Ct::-.... ")0 \ \ /.... \L._______ \ ~f ------------------, /" >--d:" .0<_ >-t-d' r-------------------------~ , 1 1 , / l , , , I """~" ......:;:........:.::.:-.._ t '"'~''''' J ............~...... J'/;;!: "'~" ;:/{ . .......~v...~::~..../.... ! .....'') ;::;::,...." l ,'<'" J ~/' ,/' ! ........ ....... I .............. ............. : ..,.... />/ l .......~~........ : /.../ : / I , I , ....-...-:-- _...-:;::":;::j ;--~-;...-- , ;:':::'-:::-'/- , _-~...---- I '-::;:;:.......- : " I , I \ I \ I \ I \ r \ I \ I , I \ r \ I L___________~===~ ~ '01178 3>1 \'7 , i '0 i?',~ ';(',....,. . 10 :.,.)}.) Sj; <!t)"I-", ~ <.> ~ ~ '" '" !l! >- VI \ ". "--- ,,'" \ \ J Cl ;:j '" ~ "- Cl ~ " ~ fW ~I ~J i f <I: ~ ... .. 1:13>1Nn8 if: l;, '" I tn ,u ~ o ~ :r' ~ ~ t1. ':z a 'i' ~ ". ~, I ,n i -----'-- ~ w > o p z <[ LL o >- f- >--i U I!" I ~~~ Ilil I , ll'~ " , ld~ I ~~~! h~~ ii~l ~l!l.3! I t;'~~.. :~:g . I i , i . . ! ~ ;; @) / CITY OF ANDOVER '. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US DATE: Mayor and Council Members John Erar, City Administratot~ Scott Erickson, City Engineer~( Todd Haas, Assistant City Engineer Order Plans & Specs/02-6/Wild Iris Park/2002 CIP - Engineering February 19,2002 TO: CC: FROM: SUBJECT: INTRODUCTION The City Council is requested to authorize staff to prepare plans and specifications for the development of Wild Iris Park, Project 02-6. DISCUSSION Attached is the concept plan of the proposed development of the park for your review. The " neighborhood meeting with City staff was on January 24, 2002. Approximately 5 property owners attended the meeting. The neighborhood is very excited about the improvements, which will include reconstruction of a ball field, fencing, playground equipment, paved parking lot and the possibility of a basketball court. This improvement is identified in the 2002 CIP. BUDGET IMP ACT The funding for this project will be from Park Dedication. ACTION REQUIRED The City Council is requested to approve the resolution ordering the preparation of plans and specifications for Project 02-6, Wild Iris Park. Respectfully submitted, ~/~ Todd Haas cc: Jim Lindahl, Park Commission Chair CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-6 FOR WILD IRIS PARK. WHEREAS, the City Council is cognizant of the need for the park; and NOW, THEREFORE BE IT RESOLVED by the City Council to order plans and specifications for the improvement of the Wild Iris Park, Project 02-6; and BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ EnQineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember City Council at a reQular meeting this 19th Councilmembers and adopted by the day of February ,2002, with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , " ,,~ PROPOSED 200FT. SOFTBALL FIELD 't BUI\JI<ER ", ,tJr.;:''';8 '--98-, ., "-, "~.._-"t L\K- h l I , ../. Ir)O-I"H -...:) () [\j , \.J , i_, 1;- :t__ L_ , ( ~'1 f I (" 0::: _I o U Lu l.J -< "-, / \ , \, \ \ \ ) I,_ LL f-! _.I U Cl.~ I f~ \ \ PROPOSED BIT. 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SHADED AREA DENOTES PARK AREA BERING SYSTEM , / I I I I t :5~2 a/15 ~ KADLff- 4 ~T;S \) .~. \ 'r(... rES Es~.A1 ~ / I' I. , i ~ ~ @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US FROM: SUBJECT: DATE: Mayor and Council Members John Erar, City Administrato~ Scott Erickson, City Engineei'd}~ Todd Haas, Assistant City Engineer TO: CC: Order Plans & Specs/02-7/Hidden Creek North Park/2002 CIP - Engineering February 19,2002 INTRODUCTION The City Council is requested to authorize staff to prepare plans and specifications for the development of Hidden Creek North Park, Project 02-7. , , DISCUSSION The neighborhood meeting with City staff was recently held on February 7,2002. No one from the neighborhood attended the meeting. The improvements include fencing the existing baseball field and playground equipment along with bleachers and bleacher pads. This improvement is identified in the 2002 CIP. BUDGET IMP ACT The funding for this project will be from Park Dedication. ACTION REQUIRED The City Council is requested to approve the resolution ordering the preparation of plans and specifications for Project 02-7, Hidden Creek North Park. Respectfully submitted, ~/~ Todd Haas cc: Jim Lindahl, Park Commission Chair CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-7 FOR HIDDEN CREEK NORTH - PARK. WHEREAS, the City Council is cognizant of the need for the park; and NOW, THEREFORE BE IT RESOLVED by the City Council to order plans and specifications for the improvement of the Hidden Creek North Park, Project 02-7; and BE IT FURTHER RESOLVED by the City Council to hereby direct the City EnQineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember City Council at a reQular meeting this 19th Council members in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. and adopted by the day of February ,2002 , with voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk :~~~'I',~D .'. it ~8 ~ :J "Jl~~, ~_. ,'n b ~ -_-.r-:- ~ ~ _ , .. lo: ~~-",/, ~, , '. ,;- ' ~ , ~~~ TIi ~\ ',1:STA ' " '\. ~ \ I !. " ! I 1~/Wttfljf' ~~';'";: ;Ii-+ ~I' OAKV'EW~ ~~ J ~rz::" ~ : MIDDLE ~ . I ~~'~ I _I ' :-_~_ r--- ~..' .,,' I<CHOOL I ' AM ~! I 1 ~~, ~~.. I I ~ !_'M~~ ~ -L I IS I ' .-'if--': : I " . .. , I~ L ~ '" .r.m;r; ::=J ,: mn .__,. ~\'p'.L"~,I,;r;;-;J; ,'" --"'-' I ' So, <~~'t$". ~~;; ;2ND~::!~:. 8 .1,3' FIflE DEPARTTMENT .' ,; '," 2, I-'" .J' J ~, 10,' ~,Yn II~ ~ :D:;:.':y~i'" '" "', n '1"= ' , , , ' 'I '"'-<. ~...o_ , ,:,.: :: ,: ; " : "f?'h' : '; ,,:.r : , ........ "" " #', . \ ~. 10, I .-1 ;..~ " ,""('C ::.-;",.~ : , ~ '..... 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'I( '.,: ,,0 Q ~..: ';, ~ --=11 ~~ . '. .....' 4 'I . --" '.", ;!l:l . "', ',:e' ""fEN"".! CREEK - ~,,~.:'.~ I ACREs., i . : ',' ,'" . 8 (/. .. 7..:', ." nNl'IO". fi1 ~j ~<"I: ," , ~"._"",,~. ~,;.: '. r , .;:';f,ij:a-K~P~ Jl \' ~ :; ~,,' ".... t:I: ~ I-i'." " ~ p,~..~:'ls~1 rr."ll 4 I; :: ',: ,-= !!J" ,;!;/~.if !:c .f-'-. ":M;lr" .." z. ~ '" ".." ~ r. " " . ,,;;: :" ,', ;~ 7', '3) 1* ;' :..;. , ~ll"<I".=.;;jJi r,~: ri'f.iZIf.!l!f ;: ~tt '7"rll"''''S,1 _lit . I..:,:,' '. o.~.o . sl . .. .'. II " ';;,' ~ .." , ' ".~ '....d, " ':.; , 1':1,;,,0 ' "-'-' -= / "/'1""""[;;;\" " ':i___~ : ~~~,~.:q~ :'i ;;:t1J':.".:: .'111 ! / c'-,... """ 0.<< - -L..: ',--, ,... , -':~'.. :."l'~I1J i:"r ;.):0. .....(.:(\~..: ::,;:,\''';:p,.". " h. r """"'--'1 . I I. . , . \,,,.,,,,,, ,,,,..,'''ii''::>, i.,r,;u,(/.\ GG.~F-'-"o I I I I , l'I;'h ,~~. KADLEC I I' .............. 4 E~[jT;S -- - EST.J..i:~S , . " RD, \ ., . I..e.. , ~olJN..D I > I \ j--- ') . lE' ES!.41 s ,,<P ./7 '7 f j I ;. J iJl'" H ,ODEN C~IC Ne,(LTH PA~'" @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US FROM: SUBJECT: Mayor and Council Members John Erar, City Administrator Scott Erickson, City Engineer~~ Todd Haas, Assistant City Engineer TO: CC: Order Plans & Specs/02-9/Pine Hills & Timber Rivers Parks/2002 CIP - Engineering DATE: February 19,2002 INTRODUCTION The City Council is requested to authorize staff to prepare plans and specifications for the development of Pine Hills & Timber Rivers Parks, Project 02-9. DISCUSSION No neighborhood meeting was necessary as the work that is to be done is to pave an existing gravel/grass trail within the park. This improvement is identified in the 2002 CIP. BUDGET IMP ACT The funding for this project will be from Park Dedication. ACTION REQUIRED The City Council is requested to approve the resolution ordering the preparation of plans and specifications for Project 02-9, Pine Hills & Timber Rivers Parks. Respectfully submitted, ~~ cc: Jim Lindahl, Park Commission Chair CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-9 FOR PINE HILLS & TIMBER RIVERS PARKS. WHEREAS, the City Council is cognizant of the need for the parks; and NOW, THEREFORE BE IT RESOLVED by the City Council to order plans and specifications for the improvement of the Pine Hills & Timber Rivers Parks, Project 02-9; and \ BE IT FURTHER RESOLVED by the City Council to hereby direct the City EnQineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember City Council at a reQular meeting this 19th Council members and adopted by the day of February ,2002 , with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk J......... o1vri€fl".is'f!r.:..f ~~ I - I L .- ~cP ~~ErMl'rM.bV', ~ Ih'- ,'., I" .T'I .- .J."" ~ ?-1 . c.cOAe IILLS ES7Am I DtiII..E "Ci --. j' 'I' -,-, , 'i , ;,{, '-."1" r::: ~ I?,,~'-...~ '" - I i ::-,' . w' . I ~ '~\ 'b;';:-~-"- ,__'u_ = ,~-- I!' - ~N~ ~_~- /J })I ~~'~l.lJ }:-.1 ,. . I I ; /~ I ....... II}) I In '" . ,2 ,('.1 ~ 11 . / I ! /?~~,' I ' -:-,:' '..I:OY r .,' 'M I " ,J'~ III " I f--I- ;::((v\\ \\ '-~" \):, ~ I '~:-='"'" '_"_"!'~' i{;J ',: I I lJ'1 ~ \,~ :'" .:7" '~;:;~I ~~~ ~'$-I,I""""" " ~ " 'H( O' ~ \ ;::_', 1__._,----,1 ~ i ~ --::::=:::::--. ~'. :':. ;'. .2E!~.~' ....:+t f+ H--l." [[ ...,.~l I~,' $ /. ~" : ~= L l i.~,'/- ~ ",':~~' ,~I. 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I r- "'-. . i._ I ~~ rml ~f'77:7::7 ~, : '(\~&,' t;Q.5. ,: ~~Rj; '" IN'_,,:;,~, ~z ' ; I 1-1:R"~1 n:J .,. L:" j.r.I'''~'{~O~5Y,,-:13 -'; ~ ..- !.. c~srNER r=:t= ,\ t , I ' "'~ ," , . I 1l00~TION t .:-.:..... r---' : -. LL ~ . '" <Z ~H L- , . I' . rrre"' 'rE'fJrO : U .~o . 00' '. ' 1 , a: ~ ' ~ r---::-- R'E(;/S7;E,REO . ,. ". p.~ : ~I'l:l ~~~ -1- I f- b,~L, --l-tl!l~S.~6f\'i'!'.9"-'~ '}l:.----/~~ ,1., ,,;a I . II , G ~~r ----~=-=-- -, -=--1 _. i I /;:::::~, ~ ,/"v". '~'I~\."'" "i"'I' "1",'I.r.Ft '-- ' l ......., I _.:. , VI ""-~'a!. ~ I =--= ' fAil '-, : _.s -, ~' I. ""'''' . ,! ~ v ~ --.:,.j..~ IH I 1-_ '-1, I -'!:. . T ~ -~>~ I II';]"" 1"- ___ - - - - ---- '-:ltt! . ...' T . ,.tI,f'Olifl ,.. ., "'; -. II.J. ~ . I . ' , '--- T L ~ ~_. ! ;:R;-jjJ:j\. ,\. : '- L LP/~i- '.L' I 1 t:\~: = tF -~ Y~I'" : -'-=~+i'isc~I' 't.=- ,Y,(f !:l 'H ~"". -!;.~ r-t' T 'fI'.,' l' I '~=r;..&l' ~. . . ~r;r..I] T .~jl. v~ ' I-.. 'f- ~ ,., j., \'J " , J." 1'1 ftf;M ~'f1fi.t'1 "~. /~/ r I / ( ~ ' /)11 ~ ,'I' J~ ~~rr - \'5 " : -)) -:- lb. C- I I [' / ~ '/~-;-~",'\\:._III,,,.I,'((' --:J : I ,II T 1 " '~V~;'~ : :.).;',,+' ~,'+'! 'i.-~ ~ ,I--'---LJ:::, L r: '--I NDIA <;.bqw I I' ,., - _:, 1 ---j --, ( '~~tJ' : " " ':/' :. .. ':. "_,N~ ;G, '- I ':-J:~ .' .=. e'k.:;"j"'\~ "'i.- ~~..~ ... -=-\L.' ;6), T'; . '\\.. I,;;"';' ,I, ~':E1D,7: ',t,S ','" _" 1 I ' :\...~A--i /.t'44N~ lIIV"TN !- /',..1 h /...-"'"". 7 "/"lJ ~~ i~I'''e~';';~l:J.,tll ~DI f'I.4!/K~\:lrJi''-ld(GI,C~ .{, I 1I1'.~~,:if..;, 4""-'- \,\.leT. ., .16.1.~' :~; :!. : 1 I w~l~ONUO:TAy E ~11~\lC"Vnc p, N E ,.. ,LLS P/4{l1:... (]) .." CITY OF ANDOVER 1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and Council Members John Erar, City AdministratotP( Scott Erickson, City Enginee~t, CC: FROM: Todd Haas, Asst. City Engineer SUBJECT: Declare Cost/Order Assessment Roll/Ol-20illevonshire Estates - Engineering DATE: February 19,2002 INTRODUCTION This item is in regards to declaring cost and directing preparation of assessment roll for Devonshire Estates, Project 01-20. , / DISCUSSION The property owner petitioned for these improvements earlier this year. This item is the first step as required by law to be able to levy the assessments to the property. Proposed Declared Final Costs SANITARY SEWER (proposed connection charf!.es) Connections (units) Previously assessed (Project 75-1) 1 1 2 PIN # 33-32-24-13-0014 33-32-24-13-0049 8 total proposed units - 2 (previously) = 6 units 6 units x $322 for each unit = $1.932 PIN # 33-32-24-13-0014 33-32-24-13-0049 WATERMAIN (connection charf!.es) Connections (units) Previously assessed (Project 75-1) 1 1 2 8 total proposed units - 2 (previously) = 6 units 6 units x $1840 for each unit = $11.040 l Mayor and Council Members February 19,2002 Page 2 of3 SANITARY SEWER (area char~es) Total area of site = 1.21 acres 1.21 acres x $1,180 per acre = $1.427.80 WATERMAIN (area char~es) Total area of site = 1.21 acres Area (acres) Previously assessed (Project 85-5) PIN # 33-32-24-13-0014 33-32-24-13-0049 0.7 0.5 1.20 (1.21 acres - 1.20 acres) x $1,686 per acre = $168.60 SANITARY SEWER LATERAL Previously assessed under Project 75-1. STREET AND STORM SEWER Previously assessed under Projects 80-2 & 86-16. ESTIMATED ASSESSMENT COST (Developer's responsibility) Sanitary sewer (area and connection charges) Watermain (area and connection charges) Engineering/City Expenses - Public Works/Engineering of improvements Aerial Mapping (1 % of improvement costs) Drainage Plan (0.3% of improvement costs) Assessing (1 % of improvement costs) Bonding (0.5% of improvement costs) Testing (2%) Construction Interest $3,359.80 $11,208.60 $5,811.44 $l45.68 $43.71 $145.68 $72.84 $507.50 $0.00 I / PROPOSED ASSESSMENT COST TO DEVELOPMENT TOTAL CREDIT FOR WATERMAIN CONSTRUCTED ALONG 138TH AVENUE NW BY DEVELOPER & APPROVED BY CITY COUNCIL TOTAL TO BE ASSESSED $21,295.25 - $5,164.70 $16.130.55 , .' Mayor and Council Members February 19,2002 Page 3 of3 UNIT CHARGE $16,130.55/8 = $2,0 16.32/Unit Note: Total Estimate Project Cost from Feasibility Report Total Estimate Per Unit from Feasibility Report $25,109.63 $3,138.70 BUDGET IMP ACT The $2,Ol6.32 per unit would be assessed to Units 1-8, Devonshire Estates for a total of$16,130.55. ACTION REQUIRED It is recommended to approve the resolution declaring cost and directing preparation of assessment roll for the improvements for Project 01-20, Devonshire Estates. Respectfully submitted, ~k- .' cc: Dave Harris, Developer, 241 Jackson St., Anoka, MN 55303 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN, STORM SEWER AND STREETS FOR PROJECT 01-20, DEVONSHIRE ESTATES. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the total cost of the improvement will be $ 21,295.25 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 5,164.10 the amount to be assessed against benefited property owners is declared to be $ 16,130.55 2. Assessments shall be payable in equal annual installments extending over a period of !i years. The first of the installments to be payable on or before the first Monday in January 2003 , and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper , ~ amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 19H day of February . 2002 , with Councilmembers voting in favor of the voting against, whereupon said resolution resolution, and Councilmembers was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 01-20 DEVONSHIRE ESTATES - CITY PORTION OF UTILITIES CITY OF ANDOVER, MINNESOTA ITEM TOTAL CITY UNIT TOTAL NO. ITEM UNIT QUAN. QUAN. PRICE PRICE WATERMAIN 1 CONNECT TO EXISTING 8" WATERMAIN EA 1 0.5 $450.00 $225.00 2 8"DIP LF 250 125.0 $25.00 $3,125.00 3 6"DIP LF 170 0.7 $21.00 $14.70 4 HYDRANTS EA 2 0.5 $1,400.00 $700.00 5 8" GATE VALVE EA 1 0.5 $650.00 $325.00 6 6" GATE VALVE EA 3 0.5 $550.00 $275.00 7 8x6 TEE EA 1 0.0 $350.00 $0.00 8 8x6 REDUCER EA 1 0.5 $250.00 $125.00 9 8" 45 DEGREE BENDS EA 2 1.0 $250.00 $250.00 10 8" 90 DEGREE BEND EA 1 0.5 $250.00 $125.00 11 1" SERVICE GROUP EA 8 0.0 $150.00 $0.00 12 1" COPPER LF 125 0.0 $5.00 $0.00 TOTAL $5,164.70 "'NO I '-1 ~.'~.L;,..-Vt"... fIlU' I kC....OOL ?~'-.T~1L~1'C,~.J i ,r'" 'un ~~Of.::', I r'16, \~ '8 ~:J I 'R"":,, ~, li~1;i; _L_ _ - 'I 'lVz 2./1 s 15~ 1\ KAOLfC fS[1T<S I " . .: I:. ' ~ . ~. ".u~::;2~O"""~.1 \ I -= .:.- ~ "~' I, liSf: ". v+-- ~ :,.'~ :'~~\~~iii:~\.:IO" ~".._,,~.. '~""" I h ""I,;r,;i:. ~..:,~,," .~. , ' JL.~ '-, f.i- -"",",' ""'I"~r . 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Acknowledge Organizational Restructuring - Finance Department DATE: February 19, 2002 INTRODUCTION As City operations become more complex and expand to meet changing conditions and requirements, the need to explore opportunities that will allow City departments to respond in a more efficient and effective manner becomes critical. With the existing vacancy in the City Finance Department, a review of current departmental operations strongly suggest the need to restructure staff responsibilities and realign existing staff resources to meet changing '. / organizational needs. DISCUSSION Staff is proposing a restructuring plan that would create a new Assistant Finance Director position through the re-assignment of existing staff and the restructuring of the existing City Treasurer position. To this end, the existing staff person, Shirley Clinton, who has indicated an interest in retiring from her current position as Treasurer and, following a thirty-day absence, would assume new duties as a staff accountant filling the existing department vacancy. The duties of Treasurer would be re-assigned to the City Finance Director. In addition, as part of the restructuring plan, one of the existing accounting clerk positions would be upgraded to a staff accountant. This position would be filled through an in-house promotional opportunity if possible. Finance Director Dickinson is in concurrence with the restructuring plan as proposed. With the creation of the new Assistant Finance Director, this position would be assisting the Finance Director with various high-level projects including the production of the annual budget, CIP and the Comprehensive Annual Financial Report, supervise department staff, coordinate project reporting schedules, assist with managing the City's investment portfolio, oversee inventory management controls and serve in an internal auditing role. Cities of similar size and complexity have benefited greatly from this type of position and given / the expanding responsibilities of the department in the area of financial reporting, budgeting and special projects, this restructuring is both timely and appropriate. BUDGET IMP ACT The costs associated with the internal restructuring of the Finance Department will not exceed approved 2002 Budget appropriations, and will not result in the hiring of additional future staff . in support of this restructuring. ACTION REQUIRED Acknowledge the Finance Department restructuring plan as presented. ~s e{c~ub:tted, Ii !. ohn Erar CP;V CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CJ.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Vicki Volk, City Clerk FROM: SUBJECT: Approve Temporary Extension of Liquor License/Pov's Sports Bar DATE: February 19, 2002 INTRODUCTION Brad Povlitzki, owner of Pov's Sports Bar, has requested a temporary extension of his liquor license. DISCUSSION Each year during the Andover Family Fun Fest, Pov's Sports Bar has an outdoor music celebration at their location and they serve alcohol outside of the bar. In order for them to do this, Council approval is required. I have attached a copy of Mr. Povlitzki's letter requesting this approval. ACTION REOUlRED Council is requested to consider approval of the request of Pov's Sports Bar for a temporary extension of their liquor license for June 28th and 29th. Staff would recommend that they be required to notify the property owners neighboring the bar of their intentions. Respectfully submitted, U' d4J Vicki V olk City Clerk Dear City Council, Regarding Andover Days City Festival we are once again seeking your approval to hold our annual outdoor music celebration the weekend of June 28th & 29th. We are asking for approval to extend our Liquor license to include our fully enclosed softball fields, where there will be a stage providing entertainment. As in the past we will provide security and management outside during the event ending at midnight according to city ordinance. As in previous years our insurance company will extend their coverage to fully cover this event. Upon your approval, we will gladly send notice to our friends and neighbors with times and dates ofthe events. Pov's Sports Bar & Grill has been fortunate to be a part of the Andover Days Celebration and would be honored to remain involved. We thank you for your consideration. , .' Sincerely, Brad Povlitzki Owner Cary Paul Rootkie General Manager GP CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratort~ Captain Dave King - Sheriffi'Patrol Division FROM: SUBJECT: Receive Anoka County Sheriffs Department Monthly ReportJIntroductions DATE: February 19,2002 INTRODUCTION Captain Dave King from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities occurring within the City and also introduce deputies assigned to Andover. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, P~f\~ Captain Dave King Anoka County Sheriffs Office , / B. CITY OF ANDOVER - JANUARY, 2002 Current Mo. Last Month YTD LAST YTD Radio Calls 734 760 734 809 Incident 648 632 648 640 Reports Burglaries 9 8 9 5 Thefts 40 58 40 38 Crim.Sex 1 0 1 0 Condo Assault 10 12 10 7 Dam to Prop. 19 30 19 16 Harr. Comm. 4 7 4 4 P .D.Accidents 29 28 29 18 P.I. Accidents 3 8 3 3 Fatalities 0 0 0 0 Medicals 40 35 40 36 Domestics 26 16 26 29 Alarm Calls 52 62 52 65 Felony Arrests 19 5 19 2 Gross Mis. 3 4 3 4 Misd. Arrests 38 38 38 9 Dm Arrests 4 5 4 8 Domestic Arr. 5 4 5 3 Warrant Arr. 17 11 17 4 Traffic Arrests 174 146 174 117 Community Service Officer Report C. CITY OF ANDOVER - JANUARY, 2002 , / Current Month Last Month YTD Last YTD Radio Calls 123 166 123 134 Incident 79 100 79 57 Report Accident 6 15 6 4 Assists Medical Assists 2 0 2 1 Aids: Public 52 58 52 77 Aids: Agency 101 111 101 144 Veh. Lock Out 33 55 33 29 Extra Patrol 126 126 126 176 House Checks 0 0 0 1 Bus. Checks 52 73 52 105 Animal Compl. 42 55 42 46 Traffic Assist 1 9 1 9 Office of the Sheriff Anoka County Sheriff Larry Podany 325 East Main Street, Anoka, MN 55303-2489 (763)323-5000 Fax (763)422-7503 Anoka County Sheriff's Office Deputy Introduction For City of Andover Ikputy Bill Lally: (FTO and S.W.A.T. Negotiator) Deputy Lally is 48 years old and has been with the Sheriffs Office since November 26, 1990 and is currently number six in overall seniority. Deputy Lally came to the office with experience from Chicago County where he worked for 12 years as a deputy. Deputy Lally has a masters degree, is single and enjoy's ,_ _, boating. He is currently assigned to Andover day shift. Ikputy Robert Elmer: (FTO) Deputy Elmer is 36 years old and has been with the Sheriffs Office since July 1, 1991 and is currently number 7 in overall seniority. Bob has two l:fbthers that are in law enforcement, one that works for the Mn State Patrol. And the other is employed with our office as a detention deputy. Bob is single and currently assigned the Andover day power shift and lives in the city. Jkputy Kevin Ivory: (FTO) Deputy Ivory is 35 years old and has been with the Sheriffs Office since March 8, 1993 and is currently number 8th in overall seniority. Kevin is single and currently assigned to a Andover day shift. Kevin has a four year degree from Mankato State University and is also a active member of the Emerald Society being 100% Irish. Affirmative Action/Equal Opportunity Employer Jl.eputy Mike Jorgensen: (Dive Team Member) Deputy Jorgensen is 40 years old and has been with the Sheriffs Office since April 4, 1994 and is currently 9th in overall seniority. Mike is married with two children, one boy that is 9 years old and a girl that is 12 years old. Mike has a four year degree from Mankato State U and is currently assign to Andover day shift. Jl.eputy Tim Day: (FTO, SWAT Team Member) Deputy Tim Day is 31 years of age and has been with the Sheriff s Office since April I 0, 1995 and is currently lOth in overall seniority. Tim is married with two children. Tim graduated from North Hennepin C.C. with a two year degree. Tim is currently assigned to Andover C shift. Jl.eputy Chris Johnson: , / Deputy Chris Johnson is 33 years of age and has been with the Sheriffs Office since May 4th , 1998 and is currently 20th in overall seniority. Chris is married with two children both boy's three and 3 months. Chris graduated from Normandale C.C. with a two year degree. Deputy Johnson is a former member of the Andover Fire Department and holds state certificates in firefighter 1&2. Chris has worked in the Andover contact for his entire four years with the office and is currently assigned to Andover B shift Jl.eputy Paul Lenzmeier: Deputy Lenzmeier is 24 years old and has been with the Sheriff Office since December 21, 1998 and is currently 26th in over all seniority. Paul is married with two children and a graduate of North Hennepin C.C. Paul is currently assigned to Andover night power. Jleputy Pete Psyck: (FTO, SWAT Team Member) Deputy Psyck is 32 years old and has been with the Sheriff Office since August 30th, 1999 and is 3 pt in overall seniority. Pete is single and graduated from North Hennepin C.C. Pete worked in our office as a part time court security officer for a year in 1996/1997, then went to the city of St. Francis as a full time police officer where he spent two years before coming to the brown side. Pete is currently assigned to Andover B shift. Jleputy John Henrickson: Deputy Henrickson is 31 years old and hired as a licence deputy on August 7th, 2000 and is 35th in overall seniority. John is married now for three months and presently has no children. Prior to coming to the patrol division, John worked in our jail for a year and a half as a detention deputy. John has a 4 year degree from the University of Minnesota. Deputy Henrickson is assigned to Andover B shift. Jleputy Steve Schell: Deputy Schell is 30 years of age and was also hired on August 7th, 2000 and is 36th in overall seniority. Steve is married with three children. Deputy Schell received a two year degree in Law Enforcement in 1993. After graduating, he worked in the security field and eventually moved to Springfield, MO. He worked as a patrolman for the Springfield Police Department from 1996-1999. Deputy Schell is assigned to Andover C shift and Night Power/split. J ll.eputy Scott Knealing: (K-9) Deputy Knealing is 40 years old and was hired as a full time licence deputy on August 26th, 1997 and is 16th in overall seniority. Scott is a Use of Force Instructor, Fire Arms Instructor, and a certified vehicle theft investigator. Scott was hired in our jail as a detention deputy in August of 87 and made it to the rank of Sergeant. Deputy Knealing has a two year degree from North Hennepin C.C. in law enforcement. Presently Scott is our senor K-9 handler with over four years of K-9 experience and is assigned to the Andover/Ham Lake day power split. Crime Prevention Specialist Laura Landes: Laura has been with the Sheriffs Office for three years where she started as a secretary assistant for the Chief Deputy and Inspector. While in that position she served as the co-chair person for the Anoka County Chapter of Minnesota Safe Kids and the facilitator of the TRIAD organization. Laura is certified as a car seat technician and conducts car seat inspections for persons in Andover as well as does car seat clinics around the county for Sheriffs Offices' service area. Laura also works with the media regarding law enforcement carnpaigns and safety issues. She also plans events such as the Law Enforcement Memorial Service, National Night Out, Safety Camps, Holiday Charity Drives, Office booth at the County Fair, and the annual recognition ceremony for the Office. To help her with this new position she attended a five day course training her on the implementation of crime prevention tactics in the community last summer........................... @v , CITY OF ANDOVER ~ . 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Council Members John Erar, City Administrato~ Scott Erickson, City Enginee~~ FROM: Todd Haas, Asst. City Engineer SUBJECT: Discuss Pedestrian Access to Rum River Elementary School/Ol-13Nerdin Street & Adjoining Areas - Engineering DATE: February 19,2002 INTRODUCTION This item is in regards to pedestrian access to Rum River Elementary School, Project 01-13. , .' DISCUSSION Last spring (2001) the City Council had expressed an interest in having a safe pedestrian route established from the new Rum River Elementary School to the adjacent neighborhoods and to prepare a feasibility report for this project. Prior to preparing a feasibility report the location of the trail has to be identified. If the City Council recalls from last November, City staff did send a letter to residents in the area of the school in regards to an informational meeting to hear comments or suggestions regarding potential connections and/or concerns of trail locations. This informational meeting was well attended by area residents, with the majority of the residents not supporting the trail along Verdin Street NW. During the joint City CouncillPark & Recreation Commission meeting held on December 13, 2001 the need for a trail in the area was again discussed and identified as a 2002 CIP project with options of the trail location to be further explored. City staff on January 28, 2002 sent another letter to residents in the area surrounding the school to see if any other property owners would be interested in dedicating a trail easement for pedestrian access. Responses were due by February 8, 2002. One written response (see attached) was received from a property owner with their concerns and recommendations regarding the trail. City staff has contacted four property owners where the trail would seem to provide the best access. See attached map for locations and responses to the trail being located on certain properties. Mayor and Council Members February 19,2002 Page 2 of2 To date, two trail options have been reviewed: 1. Trail along the west side of Verdin Street NW. 2. Internal trails from the neighborhood. Both options have not been well received by the neighborhoods. A third option would be to construct the trail along the east side of Verdin Street NW. This option has not been pursued as it would require two mid-block crossings of Verdin Street NW (speed limit 55) for neighborhoods along the west side of V erdin Street NW. Note: Attached is a letter from Anoka County Sheriff Lawrence Podany in regards to traffic safety risk to the children in their service area. / ACTION REQUIRED If the City Council is interested in pursuing the construction of a trail, it will be necessary to determine the location. It appears that any of the potential trail locations would require property to be purchased in order for the trail to be constructed. Based upon the feedback received from the neighborhood, the property would most likely need to be purchased through the use of eminent domain. 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StEME 16975 16970 169TH 2844 16920 2819 f- CI) CI) :::> u o ~ 2569 2523 I (!:;> 16878 16879 2665 2615 Bo,_ _My Map andDa/a Sources: Cltyof.Andover De~' Engineering; Planning; Public Works; GIS ~s U, 1:4,Bf1J a"...bMnr A.d*...... Mdnii AMb C-II1~' n.taa.Ie Md Ute 1'" 0IIkW A*ha......... AadooIw. IAmtIea: B."'ICIBDA.TA\COD\PROBCl'S.A.UlOMAP.APR .... " . !lIleo.,.aJlt_ 2360 ~ 2431 \ " / OI-{3 John and Robin Applegate 2523 168th Lane NW Andover MN 55304 r RECETVi0........ -.---, , FEB - 5 2002 " , CITY O~-A;'Tr;;:;;-i-' r t 't I. l ~.) \.'; : Re: Letter: Verdin Street WV BikewaylWalkway Improvements Program/Project 01- 13: Dated January 28, 2002 January 30, 2002 Mr. Haas, Thank you for keeping us informed on the progress of the walkway. Unfortunately, my wife Robin and I were unable to attend the meeting on November 7th. If we had, the city would have heard a different voice on this issue. Simply stated, it is our opinion that the optimal placement for a walkway to address the safe walking objective is the west side of Verdin. Ideally, this path would extend the entire distance from Constance Blvd. to Co Rd 9. In discussions that we have had both with yourself and a couple of our neighbors it is apparent that tWo(2) approaches have been proposed. The first, is to place the path on Verdin as described by the city earlier, and the second is to punch one or more paths through to the school by consuming the cities easements on privately held parcels. We favor the former. By placing the path on the west side of Verdin, children could safely walk to and from Rum River Elementary - at least those living in homes on the west of Verdin. Also, bikers , joggers , bladers and the like are well served by this approach, which replaces a precarious shoulder with a nice path. In the winter, snowmobiles would necessarily have to ride on the East side of Verdin, however this should not pose too much of a challenge as many of them do this already. Judging from the parcel map provided in your earlier letter, the city is considering only running the path a few blocks north and south of Rum River Elementary. We would like to suggest that the city be more aggressive in this and consider running the path the entire length of Verdin between Constance Blvd and Co Rd. 9. This recommendation comes for the following reasons: 1. Children living to the north and south of the Verdin path terminus points (west side) will still be forced to walk along the western shoulder until they get to the path. The limitation on the paths length therefor doesn't totally address the stated objected of getting the kids off the shoulder when walking to school. 2. Children living on the East side of Verdin still have to play "frogger" when crossing Verdin with or without a path. The point where they cross should be of concem. Unfortunately most mortorists traveling the entire length of Verdin reach their maximum velocity in the middle of the block. The occasional sheriffs car hiding in the park on 181st and Verdin slows down . Page 2 January 3D, 2002 traffic on the northern end of Verdin and the hill close to Constance on the / southern end slows things at that end. The middle section of Verdin seems to be the speed up zone. Coincidentally, it is also the location chosen for Rum River Elementary. By extending the path to run the entire length of Verdin, a venue is provided for children to cross Verdin to the path where traffic seems to be slower. A side note: As much as we dislike stop signs and stop lights, additional traffic control measures may be needed in the long term as well to address this. 3. Additional collateral benefit: In addition to the objective of providing a safe walkway for children walking to Rum River Elementary, other benefits are provided to bikers, joggers, skateboarder, skaters and others who no longer have to use Verdins shoulder. As strongly as we favor the Verdin path approach, we dislike the punch through approach. We feel that this second alternative is extremely undesirable for the following reasons: 1. The access points to the school property for such "punch though" paths are dangerous or non-sensical. Specifically, lots to the south of the school property deliver the path to the drainage area in the back of the school or plow into the entrance driveway. Parcels to the west of the school consist of swamp land that must be bridged, and parcels to the north of the school would require very long paths (see issue 3). 2. The punch through paths do nothing to alleviate the issues associated with children walking in from east of Verdin. 3. Many of the easements pass through woods, which could serve as a point of ambush or abduction. In essence plan exchanges one risk (children walking on the road) for another (children walking through an isolated space not visible to neighbors. The Verdin path approach provides wide- open visibility, which would better discourage this. 4. Related to #3 is the concern that an isolated path passing through wooded areas could serve as an attractive hiding spot for drug and alcohol abuse. Nobody wants that next to their home. As owners of one of the candidate properties we have additional concerns: Dogs constantly barking, trespassing, possible liability etc. All of these force the conclusion that the punch through concept be summarily rejected. Thank you for your time. Sincerely, ~~lt~;:c ol-/~ Office of the Sheriff Anoka County Sheriff Larry Podany 325 Easr Main Srreer, Anoka, MN 55303-2489 (763)323-5000 Fax (763)422-7503 February 12, 2002 Mr. John Erar Andover City Administrator 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Erar: The Anoka County Sheriff s Office has recently been advised of school bus transportation cuts in the Anoka-Hennepin School District 11. As a result ofthese cuts, thousands of students will be required to walk or utilize alternative means of transportation. This situation will pose a significant traffic safety risk to the children in our service area. My staff has studied the impact of such cuts and has identified several areas of concern in terms of pedestrian safety. Of particular note is the access to the Rum River Elementary School. The main entrance point to the school is accessed from Verdin Street, which has a posted speed limit of 55 MPH. In addition, there are no traffic control devices, or designated appurtenant walkways, to accommodate pedestrian traffic along this particular route. As Sheriff of Anoka County, I concur with the City of Andover in their assessment of the potential safety risk to pedestrian traffic along Verdin Street in its present design. I would encourage anyone involved in transportation cuts regarding Rum River Elementary School to look closely at this particular safety issue. Although I do believe that the safety of students is of the foremost importance to the school board, I feel that it is necessary for the safety ofthose students to bring this issue forward. If you have questions or comments, please feel free to contact Lt. Dave Jenkins at 763-754-4524. LWP:jl ;;" Affirmative Actio;';Eiual Opp!,rtunity Employer ,~, 'I ',,^,;...\ , ~ (iFY<"i'Y i ~---------; /.t:: ~ .~~ ltig.. e~ GIi) 41 .t5 ;:; ., ~i ~ ~ m ~ c ~ lI.I Llj W z :J '" W I- Z (J)W zO (J) ot-a::...J _UJwW I-UJI-t> 0"'<'" ~~~~ in [J iD ~"" ~~ <II <II ~~ '" '" Q.Q. ]] i~ (J)ID ~ ~ a ~ c ~\X ~ 2 fa &.\.... w l:).~ \II. ~ t:\1U~~bl ~~~f:~ ~ ~" (..,: o~ ~ ~~~o~~ ~ "" ~ I-Mlo~'l. 11\ .... 2 0- -Ul<tQ ..1~ .. - - \,) ~ ~.I z~ ~ \\ "'" \;\..\ . _ -- '''''' '" ~ ; 0.:\ ~ t . ;-~,:i. _ ,,\1 oJ \) ~ E SQ\~l \J ~- t- ~ ,,",11il- VI 3 \\ +- ....i~ () ,,\4\ ~\ R ~... 'I''s ~.p ~ "'" u !~{\~~: _ 0" ~ . ~ ~i ~ :f v\J\ ~ 1 ~~ ... .8 II :!: ~ : ~.8 .. '" E .. ~ ~ .!! " 0 ~ ~ ~ a. 0 0 III a. J!I .. '" '" ...::;;0 .!Il .., C '" ,.. '" 2: ::l III ~ . oC c.8 "'''' EE ~.s 'E .5 0'" ",.c: "'- ~- ,..0 =c '" 0 ~1ij .. '" _!E 0'" c> .sa 0 -- -.., cdS 1U'3 ..,1Il "gS :.2: 'E.., 8"5 ~~ ",Ill :B~ ::l0 c..o ~ .. :5-g o c "'O~ c c "'''' . E !:!.1Il ~~ ~:; -5l l!ic '" 0 ~1ij !!IE J!f,S (0.5 'Q.<l> ui":5 "ga; "':5 "'.., ..,'" ""'" ..,., o g ~~ Ee ~~ ..,e '" .. 'a... En; 0'" "'.!Il c:5 ~o .0 Ill!!! "'''' .c:1Il E=> ~ cD 8'5 Q.~ .lIl.., :5", ~~ -g.2: ~.s 0'" Q.~ c c 0'" ~:5 Eo ,ec .5 <l> .c: l- S o z (~ t--~~~_co _ _:0_ l I!.~~J -LCCjU.I~- <.'. . . \, Q------'- . . \=:J I! _f."H , " h ~~~j i~"" -.-, U.1J" I, ;- j/'{o. " I I -I 1- . I I I --- [ -- I ----- - , ...-i 1 .; @ . / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Andover Athletic Association - Charitable Gambling Presentation DATE: February 19, 2002 INTRODUCTION Mr. Tom Berard representing the Andover Athletic Association has requested placement on the Council Agenda for the purpose of making a presentation on their group's interest in charitable gambling. Mr. Berard indicated he had discussed this request with individual City Council members and was encouraged to attend the February 19, 2002 Council meeting for this purpose. DISCUSSION Mr. Berard indicated he would have handouts prepared for distribution at the meeting. ACTION REQUIRED For Council information only. Respectfully submitted, @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CJ.ANDOVER.MN.US CC: Mayor and Councilmembers John Erar, City Administrato~ Courtney Bednarz, City PlarlJP TO: FROM: Jason M. Angell, Planning Intern SUBJECT: Consider Special/Conditional Use PermitIHousemoving/14278 Round Lake Blvd./Kramer - Planning DATE: February 19, 2002 INTRODUCTION The City Council is asked to review the request of Christine Kramer to relocate a home to the property located at 14278 Round Lake Boulevard (PIN 29-32-24-31-0155) in Andover. The property is currently zoned R-4, Single Family-Urban and is approximately 0.4 acres. A garage is currently located on the property and will remain. DISCUSSION APPLICABLE ORDINANCES Ordinance No.8, Section 5.03, regulates the special use permit process and outlines the following criteria for review: 1. The effect of the proposed use upon the health, safety, morals and general welfare of the occupants ofthe surrounding land. 2. The effect on existing and anticipated traffic conditions including parking facilities on adjacent streets and land. 3. The effect on the values of property and scenic views in the surrounding area. 4. The effect of the proposed use on the Comprehensive Plan. The structure will be located to meet the requirements of the single-family urban (R-4) zoning district. Ordinance No. 200, regulates the movement of structures over public roads via the special use permit process. The following criteria shall be considered: 1. Compatibility with the surrounding uses and structures. 2. Protection against depreciation of neighboring properties. The Building Official inspected the property on January 17,2002 and found the following items need to be taken care of through the building permit process to bring the structure up to code. ~ Remove fireplace/brick ~ Wiring redone to state code ~ Pluming water lines redone to code ~ Heating up to code ~ Replace siding ~ Fix wall that has been taken out ~ Submit plans for basement wall ~ Submit survey ~ Submit energy audit ~ Meet all state uniform building code ADJACENT LAND USE The properties to the North and West are currently zoned R-3, Single Family-Suburban, and the properties to the South and East are currently zoned R-4, Single Family-Urban. A sketch of the property has been enclosed along with photos of the home. PROPOSED HOME The proposed home is an approximately 1100 square foot rambler constructed in the 1980's. All the windows in the home (except for the four season porch) will be replaced and vinyl siding will be installed. PLANNING AND ZONING COMMISSION RECOMMENDATION The Planning and Zoning Commission unanimously recommended approval ofthis request. Attachments >> Resolution >> Location Map >> Site Map >> Photos >> Public Notice (Labels) >> Planning and Zoning Commission minutes Respectfully submitted, ~:An-P; Cc: Jeff Kramer '. , I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING A SPECIAL USE PERMIT FOR THE RELOCATION OF A STRUCTURE (HOME) TO 14278 ROUND LAKE BLVD. NW BY CHRISTINE KRAMER (PIN 29-32-24-31-0155). WHEREAS, Christina Kramer has petitioned for a special use permit to relocate a home to 14272 Round Lake Blvd. NW on property legally described as follows: The north half of Lot 3, Block 3 Andover Boundary Commission Plat Number 1, Anoka County Minnesota. WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinances No. 200 and 8, Section 5.03; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare ofthe City of Andover; and , I WHEREAS, a public hearing was held pursuant to state statute; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval ofthe Special Use Permit as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation ofthe Planning and Zoning Commission and approves the special use permit on said property with the following condition: 1. That the Special Use Permit be subject to a sunset clause as stipulated in Ordinance No.8, Section 5.03 (d) 2. That the relocated structure complies with all applicable ordinances, building codes and fire codes. 3. That the relocated structure be placed on a permanent foundation within thirty (30) days of the issuance of a building permit. /' 4. Applicant complete the following: . Remove fireplace/brick . Wiring redone to state code . Pluming water lines redone to code . Heating up to code . Replace siding . Fix wall that has been taken out . Submit plans for basement wall . Submit survey . Submit energy audit . Meet all state uniform building code Adopted by the City Council ofthe City of Andover on this _ day of 2002. CITY OF ANDOVER Michael R. Gamache, Mayor ATTEST: , / Victoria Volk, City Clerk Christine Kramer Special Use Permit/Housemoving Request 14278 Round Lake Boulevard e--- Iii '-- w z I-- ~ 8 ~ .... 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Li-. 11\ - /'1 " J- '\ ) J _/ ./ r V - , / : . _..J'C ;-4,.-'" 'Y''''~ ...... ..-- ,-J "~'l.. I .~ i 1...... ..1 1-. , , " : . , , ; - .' '., '-T - -- ; .. - r ~q\o.+ -1.5~-ft- LSlac. ~I' II I I -. I r '.. . K \~Y'{\e r \ LI/ J ~J 7?S ROVVlO '\ / ~7~/" , ~,,_:~~~-~~:'-. )to ].(('0. me, v- I L-{J 7 t;( rCound L- J <. -------, t<rCA"me -r 1 LfJ. 7td . .. f(oVYlcl L.!( " BAILEY RANDALL & DEBRA BLESI PAUL A & ELIZABETH BONNEVILLE D A & L J 1 -1.268 UNDERCLlFT ST NW M 3608 143RD AVE NW :ilDOVER, MN 55304 3648 143RD AVE NW ANDOVER, MN 55304 293224310151 ANDOVER, MN 55304 293224310089 GNAT JOEL S & TAMMY L HAYNES JOE L & DA YNA L HENDERSON MICHAEL D & 3595 143RD AVE NW 3619143RDAVENW DEBORAH ANDOVER, MN 55304 ANDOVER, MN 55304 14259 UNDERCLIFT ST NW 293224420062 293224310142 ANDOVER, MN 55304 HURSMAN ARLEN J C HURSMAN ARLEN JC JOERG JASON 14311 ROUND LAKE BLVD NW 14311 ROUND LAKE BLVDNW 14260 ROUND LAKE BLVD NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER 55304 293224420019 293224420020 293224340048 KADLEC CONSTRUCTION KEENE ROBERT W & LANG DALE T & CARLA J 3560 142ND LN MARGARETE 14299 UNDERCLIFT STNW Andover, MN 55304 14269 UNDERCLlFT ST NW ANDOVER, MN 55304 293224430057 ANDOVER, MN 55304 293224310045 LlBOR STEPHEN F &J R MELL MICHAEL J & JANINE R MOEN DARLENE E 14279 UNDERCLlFT STNW 14309 VINTAGE ST NW 14234 ROUND LKBLVD ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER 55304 3224310093 293224310143 293224340049 " SCHMALTZ TIMOTHY A & SHEPPARD LOLA J SMITH JEROME G JR & DARLENE L 14325 ROUND LAKE BLVD NW SHANNON M 14288 ROUND LAKE BLVD NW ANDOVER, MN 55304 14385 ROUND LAKE BLVD NW ANDOVER, MN 55304 293224420013 ANDOVER, MN 55304 SOLBERG DARELD F & ST DENNIS PATRICK J & STONER TRUDI L & CYRlTHA MICHELLE MARTINCO J A 14289 UNDERCLIFT ST NW 14258 UNDERCLlFT STNW 2255 CLEVELAND AVE N ANDOVER, MN 55304 ANDOVER, MN 55304 ROSEVILLE, MN 55113 TEEPLE REGINA M TYSON NORMAN & MARY WILLIAMSON FRANK 14249 UNDERCLlFF ST NW 14248 UNDERCLlFT ST NW 3527 142ND LN NW ANDOVER, MN 55304 ANDOVER 55304 ANDOVER, MN 55304 293224340047 293224340045 293224430003 293224310150 293224341111 293224430091 ;. / 293224430090 293224310154 293224310 155 '. Regular Andover Planning and Zoning Commission Meeting Minutes - January 22, 2002 Page 4 Chair Squires requested the City Attorney research how the Fair Housing Act would apply, and ifit was approved by the City Attorney, he did not believe the Commission would have any problem with granting this variance request. If this did apply under the Fair Housing Act, this would eliminate setting any precedence in the future. Motion by Hedin, seconded by Dalien, to recommend to the City Council that circumstances exist warranting the granting of the variance, but requested the City Attorney research ifthe Fair Housing Act would apply to granting this variance. Motion carried on a 6-ayes, O-nays, I-absent vote. Mr. Bednarz replied this would be presented to the City Council on February 19,2002, PUBLIC HEARING: SPECIAL USE PERMIT (02-01) TO RELOCATE AN EXISTING HOUSE TO PROPERTY LOCATED AT 14272 ROUND LAKE BOULEVARD NW Mr. Angel explained that the Commission is being asked to recommend approval of relocation of an existing house to property located at 14272 Round Lake Boulevard NW. He indicated the property was currently zoned R-4, Single Family-Urban and was approximately 0.4 acres. A garage was currently located on the property and would remain, He reviewed the applicable ordinances regulating the special use permit process. He stated the structure would be located to meet the requirements ofthe single-family urban (R-4) zoning district. He indicated the properties to the north and west were currently zoned R-3, Single Family-Suburban, and the properties to the south and east were currently zoned R-4, Single Family-Urban. Mr. Angel indicated the proposed home was an approximately 1100 square foot rambler constructed in the 1980's. All windows in the home (except for the four season porch) would be replaced and vinyl siding would be installed. Commissioner Kirchoff asked if there was a home on this property previously. Mr. Bednarz replied it had been subdivided previously. Commissioner Daninger inquired about the square footage on the existing homes in the neighborhood. Mr. Bednarz replied 1100 square feet would be compatible with the neighborhood. Motion by Daninger, seconded by Dalien, to open the public hearing at 7:31 p,m. Motion carried on a 6-ayes, O-nays, I-absent vote. Jeff Kramer, son of applicant, stated they had no intention of moving a "dump"; it would be a nice looking home and they were willing to work with staff. Regular Andover Planning and Zoning Commission Meeting Minutes - January 22, 2002 '. Page 5 Christina Kramer indicated she owned the property and inquired what R-4 zoning was. Mr. Angel explained what R-4 and R-3 zoning was and the requirements of each. Motion by Kirchoff, seconded by Hedin, to close the public hearing at 7:35 p.m. Motion carried on a 6-ayes, a-nays, I-absent vote. Commissioner Kirchoff asked if there was an existing access to Round Lake on this property. Mr. Bednarz replied access had been granted with the lot split. Commissioner Daninger asked if this was the first time the home had been moved. Ms. Kramer replied the home had not been moved previously. However, this had been applied for moving it in the past, but they had been unable to meet the time restraints with winter weather setting in. Motion by Falk, seconded by Kirchoff, to recommend approval to relocate an existing house to property located at 14272 Round Lake Boulevard NW. Motion carried on a 6- ayes, a-nays, I-absent vote, Mr. Bednarz stated this would come before the City Council at the February 19,2002 meeting, PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A TOWNHOUSE PROJECT FOR HANS HAGEN HOMES AT PROPERTY LOCATED AT 2054 COMMERCIAL BOULEVARD NW Mr. Bednarz explained that the Commission is being asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of City, County, State and Federal agencies and possible modifications necessary to secure approval of the plan. Mr. Bednarz reviewed the Ordinance requirements, access, surrounding properties, and the townhome design and architecture. Commissioner Dalien asked if this property was excluded from the townhome moratorium. Mr. Bednarz responded it had been excluded. Commissioner Kirchoff asked if the bump outs were harder to maintain. Mr, Bednarz replied they would have to be worked around and they were harder to maintain. In terms of plowing, there would be no parking allowed in the winter under the existing ordinance. Motion by Hedin, seconded by Daninger, to open the public hearing at 7:45 p.m. Motion carried on a 6-ayes, a-nays, I-absent vote. / Hans Hagen, Hans Hagen Homes, 941 NE Hillman Trail, Fridley, indicated this development was not ajoint venture with United Properties. They were going to develop the residential development and United Properties was the developer of any commercial @ I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator/v Courtney Bednarz, City Plann~ FROM: SUBJECT: Consider Lot Split/17729 Eidelweiss Street NW/ Grunstrom - Plannning DATE: February 19, 2002 INTRODUCTION The property owner is seeking approval of a proposal to divide the subject property into two rural residential lots with variances to the 2,5 acre minimum lot size and 300 foot minimum lot width requirement. One of the lots will contain the existing house and detached garage, The attached drawing indicates the proposed lot split. DISCUSSION The property owner currently resides in the existing house, Due to circumstances beyond the control of the applicant, this house can no longer meet their needs, which require a fully accessible house and all of the accompanying features, including an elevator to allow access to the second level. Safety of the applicant in an emergency situation, such as a fire, is a concern, It is the property owners desire to remain in this neighborhood where they have lived for 21 years. The intent is for the existing house to be sold and for a new accessible house to be constructed for the applicant on the new lot. The neighborhood has expressed substantial support for the Grunstrom's request and their desire to keep the Grunstroms as neighbors. Several letters of support are attached, Planning and Zoning Commission Recommendation The Planning and Zoning Commission unanimously recommended in favor of approving the lot split with variances to minimum lot size and width provided that findings from the Federal Fair Housing Act could be used to distinguish this request from other rural lot splits with variances. They also suggested that the City attorney review these findings, .' . The Fair Housing Act makes it illegal to refuse to make reasonable accommodations in land use and zoning policies and procedures where such accommodations may be necessary to afford persons or groups of persons with disabilities an equal opportunity to use and enjoy housing, , . The applicant has developed a debilitating illness that, over time, has negatively affected the functionality ofthe existing house on the property, As a result, the applicant is forced to seek other housing accommodations, " . Approval of the lot split will allow the applicant to continue residing on the property and in the neighborhood where they have lived for 21 years, Denial of the lot split will likely force the applicant to move to a different neighborhood or community as the existing house can no longer meet their needs. Additional Information What constitutes a reasonable accommodation is a case-by-case determination, Please refer to the 'Frequently Asked Questions' attachment for more information, A couple of examples have been highlighted to show how the Fair Housing Act applies to local land use decisions, Not all requested modifications of rules or policies are reasonable. If a requested modification imposes an undue financial or administrative burden on a local government, or if a modification creates a fundamental alteration in a local government's land use and zoning scheme, it is not a "reasonable" accommodation, Conformance with Local Ordinances , / The following table compares the proposal with the regulations for the Single Family Rural zoning District (R-l): Proposed Lots Lot with House New Lot R-l Requirements Lot Width 180* 180* 300 Lot Depth 300 300 150 Lot Area 1.24 acres* 1.24 acres* 2.5 acres As the table indicates, variances are needed to the minimum lot width and lot size for both proposed properties, Ordinance No. 10, Section 17 provides procedure for reviewing variance requests, As a part of reviewing this request, undue hardship resulting from the topography or other physical conditions must be documented. The applicant has provided a letter (attached) summarizing findings for the variances, Several letters of support from the neighborhood are also attached. Due to the cost of preparing a survey for the lot split, staff has prepared a sketch indicating where the new property line would be to facilitate this discussion, If the City Council determines that the lot split can be granted, the applicant will be required, as a condition of approval, to prepare a survey that conforms to the intent of the approval. " " Attachments Resolution Location Map Lot Split Sketch Letter from Applicant Letters From Neighborhood Frequently Asked Questions Planning and Zoning Commission Minutes ACTION REOUlRED The City Council is asked to approve or deny the proposed lot split. R~vP7ttod, ~~ Cc: Toni Grundstrom, 17729 Eidelweiss Street NW ~, / / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. A RESOLUTION APPROVING THE LOT SPLIT REQUEST FOR TONI GRUNDSTROM TO SUBDNIDE A RURAL RESIDENTIAL LOT INTO TWO RURAL RESIDENTIAL LOTS WITH VARIANCES TO THE MINIMUM LOT WIDTH AND LOT SIZE REQUIREMENTS OF THE SINGLE FAMILY RURAL RESIDENTIAL (R-l) ZONING DISTRICT FOR PROPERTY LOCATED AT 17729 EIDELWEISS STREET NW LEGALLY DESCRIBED AS FOLLOWS: Lot 3, Block 3 Country View Estates, Anoka County, Minnesota WHEREAS, Toni Grundstrom has requested approval of a lot split to subdivide a rural residential property industrial property pursuant to Ordinance No, 40, located at 17729 Eidelweiss Street NW; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8 and 40; and - / WHEREAS, The Planning and Zoning Commission and City Council find that there are findings to support variances to the minimum lot width and lot area of the Single Family Rural Residential Zoning District (R-l) as follows: 1, The special or unique circumstance for this property is the fact that the existing house can no longer accommodate the needs of the property owner. . In the event of an emergency, such as a fire, the safety of the applicant would be threatened by the fact that the house is not accessible. The Grundstrom's have lived in this neighborhood for 21 years and desires to continue living on this property, 2. The hardship posed by the existing house include the safety ofthe applicant and that the property owner would be required to move to a different neighborhood or different city altogether if a building site for an accessible home cannot be created from the property, Several letters have been submitted from the neighborhood indicating their support ofthe request and their desire to help the Grundstroms remain in the neighborhood, 3, The Federal Fair Housing Act makes it illegal to refuse to make reasonable accommodations in land use and zoning policies and procedures where such accommodations may be necessary to afford persons or groups of persons with disabilities an equal opportunity to use and enjoy housing. 4. What constitutes a reasonable accommodation is a case-by-case determination. Based upon the unique circumstances of this application, approval ofthe lot split is a reasonable accommodation, WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held pursuant to state statutes; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 1, The applicant shall prepare a survey that indicates two lots with an approximate lot width of 180 feet and an approximate lot area of 1,24 acres. 2, Andover Review Committee (ARC) shall review said survey to determine that the survey substantially conforms to the intent of the approved lot split. 3. The applicant shall pay park dedication in the amount of$I,700, 4. The applicant shall pay a trail fee in the amount of$412 5, That the lot split be subject to a sunset clause as defined in Ordinance No, 40, Section III(E). Adopted by the City Council of the City of Andover on this _ day of .2001. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria Volk, City Clerk Toni Grundstrom Lot Split Request 117729 Eidelweiss Street NW Oak Grove ffi.::lTifllTi[illl!I!1 - - >- ,_ - -I-r.:-i,_-~,~' =~_ : -_= - ~~ 8,~. ,_1.- +- - __ L- ._ - - ----- ,- ,- _ I - I - ,- .- ,- ,- . _ ,~. - ,- - c--- ,... ~ - I - TF,;;f- -r;:r.:- ,- ,- .- . ,- ,- ,., .. _-I - J-::--~- - r-=.l''::' ~ _ _ --,I ,_ f-- ,- ,- .'- ,- - ,- ,_ ,_ ,_ ,_ r--,.~, _ _ \----1 _ _ ~I--- ; -:---:- ,.. ,- - ~ ! - ,~I_" I -.- " ,- _- ,- 1Jiwi:::I- ,_ ,_ ,_ ':-I-! .- 0"--"- ~ _J' ~ ~ ~ ~,-- ,- - nl/58::'\ ,- ,- ,- 1- -1-1-- ,- . ,- - - -111- - - I" iT ,- ,~. ,- ~~' -- ,~, ffi -fJ" .- 0 - ,- I..~- - - 1 - ,- - - 0 ,-' - .. ,- ,- -. ,- ,~~ li~ ,..." I o ,- ~ - \ ,- II.:~-I-I! i - - -! .-' .- ,- ._~ ,- - _1_ - - - - ,- .' ~.- 1,-1 I.. 1--1..--11111-111-11111 _ _ I ,.. .~. ,_.L ,_ ,_' "'" ~ - 1 Ililll-IIIII-Ig..- -J\ --', \ I - .- - - .- ... - ~I 1 ______'I ' . \ - - - - .- .. _ - - - tl ,...,~I". - - '\..."-....- t "... 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J City of Andover Planning and Zoning Commission Dear Commissioners: There are special circumstances surrounding the request for splitting our land, Lot 3- Block 3-Countryview Estates, The dwelling on the land is a hardship to the owners. A variance is being requested so the homeowners, Mike and Toni Grundstrom, can build another home which is totally handicapped accessible. The functionality of the existing home, for the home owners, is no longer acceptable or safe. If there were an emergency, such as a fire, there is not an accessible, convenient, or safe exit for Toni. The homeowners have three options to accommodate their existing situation. The existing dwelling will need to have major renovations made to it to be adaptable for a handicapped person in a wheelchair. The bathroom, kitchen and bedroom will need to be rebuilt. Secondly, the land they already own can be split so a fully accessible home can be built. The third option is to find another piece of land to build a new accessible home on. l Mike and Toni Grundstrom built and have lived in the existing home for 21 years. They have watched Andover grow and develop and consider this town their home. They were the first to build in the development and have welcomed and appreciated all the neighbors as they built. The neighborhood watches out for each other, is there for each other when needed, and have grown to appreciate each others own lifestyles. Staying in the neighborhood is important. Mike and Toni Grundstrom will fulfill all procedures to accommodate the request to split this land. If there are any further questions please let us know. Thank you, in advance, for your time on this issue. ~ ~J ,j,~ JAN-16-ez le:Z4 AM TONI. GRUNDSTROM 6IZ7::i3e7::i9 P.03 City of Andover Planning and Zoning 1115/02 Dear Sirs, A few days ago I watched a car pull into a "handicapped parking spot", slap one of those stickers on his mirror and trot into the grocery store for a pack of cigarettes. He was obviously not handicapped and probably using someone else's sticker, It happens all too often. People use their loved one's handicap to take advantage of what little benefit there is to being handicapped. What the Grundstroms want to do, shouldn't be looked at as taking advantage of, or seeking some special privledge because of Tony's handicap. She has M,S. She managed to raise two great kids while her disease got progressively worse. Mike and Tony are a great couple that have been there for each other through a life that was more difficult than I can imagine. Mike had a job that required that he be on the road, He had to give it up. Tony had a great career with the Minnesota State Bar Association that she had to give up. While she was able - she tried to work out of the house but her disease has progressed to the point that she can know longer function effectively in a house with the limitations presented by the typical home. No, she's a little different than the guy in the flfst paragraph, / Why not move to a place that offers handicapped housing? Because they want to live where they raised their children - where they watched their community grow, They certainly have enough land. None of the neighbors are going to notice and if they do- they are the type of people that would help rather than hinder, We live in a politically correct society, We are often accused of over compensating for a past when minorities, woman and the handicapped were passed up because they weren't healthy white males, Maybe affirmative action goes too far sometimes when standards are lowered to meet hiring goals but this is not the case. Tony is the real deal. She needs for her community to help her and Mike. And Andover needs people like the Grundstroms in its community, I heard that one of you expressed the concern that if you make this exception for Tony you might have to do the same for others like her, Wow! Thank you -I know you'll do the right thing. , Todd Ryan 2730 l77th Ln NW Andover, MN. 55304 763-753-2236 ra..d f-. JAN 16 2002 08:54 6127530759 PAGE,03 CI-IAHLES ~J. HALLEH1\IAN SUSAN 1\.1. HALLl~H1\IAN .............................................................................................................................................. i.'" '....f...,.,' January 10, 2002 AndoverZoning and Planning Committee Andover, Minnesota Dear Committee members, This letter is in regard to the upcoming decision of the lotsplitin Countryview Estates for Mike and Toni Grundstrom at 17729 Eidelweiss St N.W. We have lived in this neighborhood for 11 years and have known Mike and Toni since then. We are in full support of their decision to split their lot and build a new house. We feel that a variance in their favor should be granted so that they may build a house better suited for their needs and stay in our neighborhood. Great neighbors like Mike and Toni are hard to find. / We feel that this should not set a precedentfor future lot splits but is a one time exception due to Toni's needs, Thank you for your consideration ofthis matter. Please feel free to contact us if you need anyfurther infonnation, Sin~e[el %,.."" ~ ~, ~- /. /./ ~ '/::..:.--- t:::/ t.-- "'^- ~ Charles J and Susan M. Hallennan January 2002 " . / Mike and Toni Grundstrom are here today to request approval to split their lot, sell their existing home and build a new home that will be handicap accessible. Theirs is the one lot in the neighborhood that this could be accomplished, They are located at the end of the street on a heavily wooded lot. The second lot that Mike and Toni would build on would be built within the pine trees. It is beautiful. Mike and Toni are the original homeowners in our development. They have lived here approximately 20 years and have raised their family here. They are great people and great neighbors. We would be very disappointed to see them leave. We ask that you grant them the pennission to proceed and split their lot. Thank you, Bruce and Gail Bloxham 17793 Gladiola Street NW Andover, MN 55304 -' " ' JAN-l6-e2 e~:es PM TONl.GRUNDSTROM 6l27'53e7'5~ p.e2 )- J5~~o'L J;, LJJ htJ m j 1?1 a if ttJl1f.el'/1: 1 JarLl tuf)/~ //tlil1~ at 171)1 Eidelt/Je/Ss ,ST );a~ /J{) /!diJ/em LJr" !};/J t!.~I1! w/<<fh my YltJtjhi:J{)( A1i /(e GrUJ1dslttJ/J1 !tv/ill af /7'71/1 Ei'de./wei.ss ST. 0'!vidin9 hi..s /tJt to build Mt/!/'tr daJeJIJl19 6)1 jf. , ./ JRN 16 2002 19:38 6127530759 PRGE,02 \ City of Andover Planning & Zoning Commission Re: Mike & Toni Grundstrom's Land Split Request Dear Sirs and Mada..'1ls: As a business owner (North Metro Auto Salvage) I understand the need for policy and procedure and respect the need for consistency to make things run smoothly, That said I also know that flexibility is just as important because not all policies/procedures apply to every decision or situation that arises. I believe this is the case with this application. I request that flexibility for Toni & T\-fike Grundstrom's extenuating circumstances be used to approve their request for a land split. They are good neighbors and have worked hard for everything they have. The house they built, years ago, is creating difficulties for them and I do not support the idea of having them find another place to build another accessible house when they already own land to build on. Let's keep them in the neighborhood, If you have any questions I can be reached at 763/753-1333. Sincerely, _-'f~~~ /#~~ / Mike Carpenter Joint Statement ofDOJ and HUD Page 1 of7 '\ JOINT STATEMENT OF THE DEPARTMENT OF JUSTICE AND THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT GROUP HOMES, LOCAL LAND USE, AND THE FAIR HOUSING ACT Since the federal Fair Housing Act ("the Act") was amended by Congress in 1988 to add protections for persons with disabilities and families with children, there has been a great deal of litigation concerning the Act's effect on the ability oflocal governments to exercise control over group living arrangements, particularly for persons with disabilities, The Department of Justice has taken an active part in much of this litigation, often following referral of a matter by the Department of Housing and Urban Development ("HUD"), This joint statement provides an overview of the Fair Housing Act's requirements in this area. Specific topics are addressed in more depth in the attached Questions and Answers. The Fair Housing Act prohibits a broad range of practices that discriminate against individuals on the basis of race, color, religion, sex, national origin, familial status, and disability.ill The Act does not pre-empt local zoning laws. However, the Act applies to municipalities and other local government entities and prohibits them from making zoning or land use decisions or implementing land use policies that exclude or otherwise discriminate against protected persons, including individuals with disabilities, The Fair Housing Act makes it unlawful -- , j If To utilize land use policies or actions that treat groups of persons with disabilities less favorably than groups of non-disabled persons. An example would be an ordinance prohibiting housing for persons with disabilities or a specific type of disability, such as mental illness, from locating in a particular area, while allowing other groups of unrelated individuals to live together in that area. If To take action against, or deny a permit, for a home because of the disability of individuals who live or would live there. An example would be denying a building permit for a home because it was intended to provide housing for persons with mental retardation, If To refuse to make reasonable accommodations in land use and zoning policies and procedures where such accommodations may be necessary to afford persons or groups of persons with disabilities an equal opportunity to use and enjoy housing, If What constitutes a reasonable accommodation is a case-by-case determination. If Not all requested modifications of rules or policies are reasonable, If a requested modification' imposes an undue fmancial or administrative burden on a local government, or if a modification creates a fundamental alteration in a local government's land use and zoning scheme, it is not a "reasonable" accommodation. The disability discrimination provisions of the Fair Housing Act do not extend to persons who claim to be disabled solely on the basis of having been adjudicated a juvenile delinquent, having a criminal record, or being a sex offender. Furthermore, the Fair Housing Act does not protect persons who currently use illegal drugs, persons who have been convicted of the manufacture or sale of illegal drugs, or persons with or without disabilities who present a direct threat to the persons or property of others, http://www.usdoj.gov/crt!housing/fmaI8_1.htm 2/13/2002 Joint Statement ofDOJ and HUD Page 2 of? HUD and the Department of Justice encourage parties to group home disputes to explore all ',/ reasonable dispute resolution procedures, like mediation, as alternatives to litigation. DATE: AUGUST 18, 1999 Questions and Answers on the Fair Housing Act and Zoning Q. Does the Fair Housing Act pre-empt local zoning laws? No. "Pre-emption" is a legal term meaning that one level of government has taken over a field and left no room for government at any other level to pass laws or exercise authority in that area. The Fair Housing Act is not a land use or zoning statute; it does not pre-empt local land use and zoning laws. This is an area where state law typically gives local governments primary power. However, if that power is exercised in a specific instance in a way that is inconsistent with a federal law such as the Fair Housing Act, the federal law will control. Long before the 1988 amendments, the courts had held that the Fair Housing Act prohibited local governments from exercising their land use and zoning powers in a discriminatory way. Q. What is a group home within the meaning of the Fair Housing Act? , / The term "group home" does not have a specific legal meaning. In this statement, the term "group home" refers to housing occupied by groups of unrelated individuals with disabilities.ill Sometimes, but not always, housing is provided by organizations that also offer various services for individuals with disabilities living in the group homes. Sometimes it is this group home operator, rather than the individuals who live in the home, that interacts with local government in seeking permits and making requests for reasonable accommodations on behalf of those individuals, The term "group home" is also sometimes applied to any group of unrelated persons who live together in a dwelling -- such as a group of students who voluntarily agree to share the rent on a house. The Act does not generally affect the ability oflocal governments to regulate housing of this kind, as long as they do not discriminate against the residents on the basis of race, color, national origin, religion, sex, handicap (disability) or familial status (families with minor children), Q. Who are persons with disabilities within the meaning of the Fair Housing Act? The Fair Housing Act prohibits discrimination on the basis of handicap. "Handicap" has the same legal meaning as the term "disability" which is used in other federal civil rights laws. Persons with disabilities (handicaps) are individuals with mental or physical impairments which substantially limit one or more major life activities, The term mental or physical impairment may include conditions such as blindness, hearing impairment, mobility impairment, HlV infection, mental retardation, alcoholism, drug addiction, chronic fatigue, learning disability, head injury, and mental illness. The term major life activity may include seeing, hearing, walking, breathing, performing manual tasks, caring for one's self, learning, speaking, or working. The Fair Housing Act also protects persons who have a record of such an impairment, or are regarded as having such an impairment. '. / Current users of illegal controlled substances, persons convicted for illegal manufacture or http://www.usdoj.gov/crt/housing/fma18_l.htm 2/13/2002 Joint Statement ofDOJ and HUD Page 3 of7 distribution of a controlled substance, sex offenders, and juvenile offenders, are not considered disabled under the Fair Housing Act, by virtue ofthat status. The Fair Housing Act affords no protections to individuals with or without disabilities who present a direct threat to the persons or property of others. Determining whether someone poses such a direct threat must be made on an individualized basis, however, and cannot be based on general assumptions or speculation about the nature of a disability. Q. What kinds of local zoning and land use laws relating to group homes violate the Fair Housing Act? Local zoning and land use laws that treat groups of unrelated persons with disabilities less favorably than similar groups of unrelated persons without disabilities violate the Fair Housing Act. For example, suppose a city's zoning ordinance defmes a "family" to include up to six unrelated persons living together as a household unit, and gives such a group of unrelated persons the right to live in any zoning district without special permission. If that ordinance also disallows a group home for six or fewer people with disabilities in a certain district or requires this home to seek a use permit, such requirements would conflict with the Fair Housing Act. The ordinance treats persons with disabilities worse than persons without disabilities. A local government may generally restrict the ability of groups of unrelated persons to live together as long as the restrictions are imposed on all such groups. Thus, in the case where a family is defmed to include up to six unrelated people, an ordinance would not, on its face, violate the Act if a group home for seven people with disabilities was not allowed to locate in a single family zoned neighborhood, because a group of seven unrelated people without disabilities would also be ,/ disallowed, However, as discussed below, because persons with disabilities are also entitled to request reasonable accommodations in rules and policies, the group home for seven persons with disabilities would have to be given the opportunity to seek an exception or waiver. If the criteria for reasonable accommodation are met, the permit would have to be given in that instance, but the ordinance would not be invalid in all circumstances. Q. What is a reasonable accommodation under the Fair Housing Act? As a general rule, the Fair Housing Act makes it unlawful to refuse to make "reasonable accommodations" (modifications or exceptions) to rules, policies, practices, or services, when such accommodations may be necessary to afford persons with disabilities an equal opportunity to use or enjoy a dwelling. . Even though a zoning ordinance imposes on group homes the same restrictions it imposes on other groups of unrelated people, a local government may be required, in individual cases and when requested to do so, to grant a reasonable accommodation to a group home for persons with disabilities. For example, it may be a reasonable accommodation to waive a setback requirement so that a paved path oftravel can be provided to residents who have mobility impairments. A similar waiver might not be required for a different type of group home where residents do not have difficulty negotiating steps and do not need a setback in order to have an equal opportunity to use and enjoy a dwelling, Not all requested modifications of rules or policies are reasonable. Whether a particular ,,/ accommodation is reasonable depends on the facts, and must be decided on a case-by-case basis. The determination of what is reasonable depends on the answers to two questions: First, does the request impose an undue burden or expense on the local government? Second, does the proposed http://www.usdoj.gov!crt!housing/fmaI8_I.htm 2/13/2002 '. Joint Statement of DOJ and HUD Page 4 of7 use create a fundamental alteration in the zoning scheme? If the answer to either question is "yes," , the requested accommodation is unreasonable. \. ~~ What is "reasonable" in one circumstance may not be "reasonable" in another. For example, suppose a local government does not allow groups of four or more unrelated people to live together in a single-family neighborhood. A group home for four adults with mental retardation would very likely be able to show that it will have no more impact on parking, traffic, noise, utility use, and other typical concerns of zoning than an "ordinary family." In this circumstance, there would be no undue burden or expense for the local government nor would the single-family character of the neighborhood be fundamentally altered. Granting an exception or waiver to the group home in this circumstance does not invalidate the ordinance. The local government would still be able to keep groups of unrelated persons without disabilities from living in single-family neighborhoods. By contrast, a fifty-bed nursing home would not ordinarily be considered an appropriate use in a single-family neighborhood, for obvious reasons having nothing to do with the disabilities of its residents. Such a facility might or might not impose significant burdens and expense on the community, but it would likely create a fundamental change in the single-family character of the neighborhood. On the other hand, a nursing home might not create a "fundamental change" in a neighborhood zoned for multi-family housing. The scope and magnitude of the modification requested, and the features of the surrounding neighborhood are among the factors that will be taken into account in determining whether a requested accommodation is reasonable. Q. What is the procedure for requesting a reasonable accommodation? Where a local zoning scheme specifies procedures for seeking a departure from the general rule, '/ courts have decided, and the Department of Justice and HUD agree, that these procedures must ordinarily be followed. Ifno procedure is specified, persons with disabilities may, nevertheless, request a reasonable accommodation in some other way, and a local government is obligated to grant it if it meets the criteria discussed above. A local government's failure to respond to a request for reasonable accommodation or an inordinate delay in responding could also violate the Act. Whether a procedure for requesting accommodations is provided or not, iflocal government officials have previously made statements or otherwise indicated that an application would not receive fair consideration, or if the procedure itself is discriminatory, then individuals with disabilities living in a group home (and/or its operator) might be able to go directly into court to request an order for an accommodation, Local governments are encouraged to provide mechanisms for requesting reasonable accommodations that operate promptly and efficiently, without imposing significant costs or delays. The local government should also make efforts to insure that the availability of such mechanisms is well known within the community. Q. When, if ever, can a local government limit the number of group homes that can locate in a certain area? A concern expressed by some local government officials and neighborhood residents is that certain jurisdictions, governments, or particular neighborhoods within a jurisdiction, may come to have more than their "fair share" of group homes. There are legal ways to address this concern. The Fair Housing Act does not prohibit most governmental programs designed to encourage people of a particular race to move to neighborhoods occupied predominantly by people of another race. A local government that believes a particular area within its boundaries has its "fair share" of group http://www.usdoj.gov/crtlhousing/fmaI8_1.htm 2/13/2002 ". Joint Statement ofDOJ and HUD Page 5 of? homes, could offer incentives to providers to locate future homes in other neighborhoods. However, some state and local governments have tried to address this concern by enacting laws requiring that group homes be at a certain minimum distance from one another. The Department of Justice and HUD take the position, and most courts that have addressed the issue agree, that density restrictions are generally inconsistent with the Fair Housing Act. We also believe, however, that if a neighborhood came to be composed largely of group homes, that could adversely affect individuals with disabilities and would be inconsistent with the objective of integrating persons with disabilities into the community, Especially in the licensing and regulatory process, it is appropriate to be concerned about the setting for a group home. A consideration of over-concentration could be considered in this context. This objective does not, however, justify requiring separations which have the effect of foreclosing group homes from locating in entire neighborhoods. Q. What kinds of health and safety regulations can be imposed upon group homes? The great majority of group homes for persons with disabilities are subject to state regulations intended to protect the health and safety of their residents. The Department of Justice and HUD believe, as do responsible group home operators, that such licensing schemes are necessary and legitimate. Neighbors who have concerns that a particular group home is being operated inappropriately should be able to bring their concerns to the attention ofthe responsible licensing agency. We encourage the states to commit the resources needed to make these systems responsive to resident and community needs and concerns. ", Regulation and licensing requirements for group homes are themselves subject to scrutiny under the Fair Housing Act. Such requirements based on health and safety concerns can be discriminatory themselves or may be cited sometimes to disguise discriminatory motives behind attempts to exclude group homes from a community. Regulators must also recognize that not all individuals with disabilities living in group home settings desire or need the same level of services or protection. For example, it may be appropriate to require heightened fIre safety measures in a group home for people who are unable to move about without assistance, But for another group of persons with disabilities who do not desire or need such assistance, it would not be appropriate to require fIre safety measures beyond those normally imposed on the size and type of residential building involved, 'Q. Can a local government consider the feelings of neighbors in making a decision about granting a permit to a group home to locate in a residential neighborhood? In the same way a local government would break the law ifit rejected low-income housing in a community because of neighbors' fears that such housing would be occupied by racial minorities, a local government can violate the Fair Housing Act if it blocks a group home or denies a requested reasonable accommodation in response to neighbors' stereotypical fears or prejudices about persons with disabilities. This is so even if the individual government decision-makers are not themselves personally prejudiced against persons with disabilities. If the evidence shows that the decision- makers were responding to the wishes oftheir constituents, and that the constituents were motivated in substantial part by discriminatory concerns, that could be enough to prove a violation. Of course, a city councilor zoning board is not bound by everything that is said by every person who speaks out at a public hearing. It is the record as a whole that will be determinative. If the record shows that there were valid reasons for denying an application that were not related to the http://www.usdoj.gov/crtJhousing/fmaI8_I.htm 2/13/2002 Joint Statement ofDOJ and HUD Page-6 of7 disability of the prospective residents, the courts will give little weight to isolated discriminatory statements. If, however, the purportedly legitimate reasons advanced to support the action are not objectively valid, the courts are likely to treat them as pretextual, and to fmd that there has been discrimination. . j For example, neighbors and local government officials may be legitimately concerned that a group home for adults in certain circumstances may create more demand for on-street parking than would a typical family. It is not a violation of the Fair Housing Act for neighbors or officials to raise this concern and to ask the provider to respond. A valid unaddressed concern about inadequate parking facilities could justify denying the application, if another type of facility would ordinarily be denied a permit for such parking problems. However, if a group of individuals with disabilities or a group home operator shows by credible and unrebutted evidence that the home will not create a need for more parking spaces, or submits a plan to provide whatever off-street parking may be needed, then parking concerns would not support a decision to deny the home a permit. Q. What is the status of group living arrangements for children under the Fair Housing Act? \. .~ In the course of litigation addressing group homes for persons with disabilities, the issue has arisen whether the Fair Housing Act also provides protections for group living arrangements for children. Such living arrangements are covered by the Fair Housing Act's provisions prohibiting discrimination against families with children. For example, a local government may not enforce a zoning ordinance which treats group living arrangements for children less favorably than it treats a similar group living arrangement for unrelated adults. Thus, an ordinance that defined a group of up to six unrelated adult persons as a family, but specifically disallowed a group living arrangement for six or fewer children, would, on its face, discriminate on the basis of familial status. Likewise, a local government might violate the Act if it denied a permit to such a home because neighbors did not want to have a group facility for children next to them. The law generally recognizes that children require adult supervision. Imposing a reasonable requirement for adequate supervision in group living facilities for children would not violate the familial status provisions of the Fair Housing Act. Q. How are zoning and land use matters handled by HUD and the Department of Justice? The Fair Housing Act gives the Department of Housing and Urban Development the power to receive and investigate complaints of discrimination, including complaints that a local government has discriminated in exercising its land use and zoning powers. HUD is also obligated by statute to attempt to conciliate the complaints that it receives, even before it completes an investigation, In matters involving zoning and land use, HUD does not issue a charge of discrimination. Instead, HUD refers matters it believes may be meritorious to the Department of Justice which, in its discretion, may decide to bring suit against the respondent in such a case. The Department of Justice may also bring suit in a case that has not been the subject of a HUD complaint by exercising its power to initiate litigation alleging a "pattern or practice" of discrimination or a denial of rights to a group of persons which raises an issue of general public importance. The Department of Justice's principal objective in a suit of this kind is to remove significant barriers to the housing opportunities available for persons with disabilities. The Department ordinarily will not participate in litigation to challenge discriminatory ordinances which are not being enforced, unless there is evidence that the mere existence of the provisions are preventing or discouraging the development of needed housing. http://www.usdoj.gov/crt/housing/finaI8_I.htm 2/13/2002 '. Joint Statement ofDOJ and HUD Page 7 of? . , If HUD determines that there is no reasonable basis to believe that there may be a violation, it will close an investigation without referring the matter to the Department of Justice. Although the Department of Justice would still have independent "pattern or practice" authority to take enforcement action in the matter that was the subject of the closed HUD investigation, that would be an unlikely event. A HUD or Department of Justice decision not to proceed with a zoning or land use matter does not foreclose private plaintiffs from pursuing a claim. Litigation can be an expensive, time-consuming, and uncertain process for all parties. HUD and the Department of Justice encourage parties to group home disputes to explore all reasonable alternatives to litigation, including alternative dispute resolution procedures, like mediation, HUD attempts to conciliate all Fair Housing Act complaints that it receives. In addition, it is the Department of Justice's policy to offer prospective defendants the opportunity to engage in pre-suit settlement negotiations, except in the most unusual circumstances. 1. The Fair Housing Act uses the term "handicap." This document uses the term "disability" which has exactly the same legal meaning. 2. There are groups of unrelated persons with disabilities who choose to live together who do not consider their living arrangements "gt:oup homes," and it is inappropriate to consider them "group homes" as that concept is discussed in this statement. http://www.usdoj.gov/crtlhousinglfinaI8_1.htm 2/13/2002 Regular Andover Planning and Zoning Commission Meeting Minutes - January 22, 2002 Page 2 . . PUBLIC HEARING: LOT SPLIT (02-02) TO CREATE TWO RURAL RESIDENTIAL LOTS FOR TONI GRUNDSTROM FOR PROPERTY LOCATED AT 14272 ROUND LAKE BOULEVARD Mr. Bednarz explained that the Commission is being asked to recommend approval of a proposal to divide the subject property into two rural residential lots with variances to the 2.5 acre minimum lot size and 300 foot lot width. One of the lots would contain the existing house and detached garage. He explained due to circumstances beyond the control of the applicants, the house could no longer meet their needs, which require a fully accessible house. It was the property owners desire to remain in this neighborhood where they have lived for 21 years. It was applicant's intent to sell the existing home and for a new accessible home to be constructed for the applicant on the new lot. Mr. Bednarz went on to review the ramifications of approving variances to the minimum lot width and lot size requirements. He stated findings for approving these variances must be unique to this property and avoid contradicting the intent of the R-l Zoning District. Commissioner Hedin asked if there had been other lots where variances of this type been made. Mr. Bednarz replied there had been variances granted in the past that had different circumstances. He stated it was very important they find findings that would separate this J variance from others. Commissioner Falk asked if this property was in the MUSA. Mr. Bednarz replied it had a private well and septic system. Commissioner Hedin inquired about the plans for the lot located south of 177th Avenue. Mr, Bednarz replied it appeared there was a lot approximately 15 acres in size, but he had not received any formal request to develop that lot. Commissioner Falk asked about the payment of park dedication fee. Mr. Bednarz replied the fee would be $1,700.00 for a new lot. Motion by Dalien, seconded by Kirchoff, to open the public hearing at 7:10 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Chair Squires indicated the Commission had received letters from the residents in applicant's neighborhood who supported applicant's request. No letters were received opposing the request. Mr, Bednarz replied they had also received another letter from a resident prior to tonight's meeting in favor of the request and distributed it to the Commission for their review. Regular Andover Planning and Zoning Commission Meeting Minutes - January 22, 2002 \ Page 3 Mike Grundstrom, applicant, indicated their request was for staying in the neighborhood, and he believed their property was large enough to build another home on it. He stated the home they had built 20 years ago was not built for someone in a wheelchair, and it would be a hardship on them to make their existing home accessible. Bruce Watson, 17793 Gladiola Street, read a written statement from Mrs. Grundstrom regarding her disability and why they were requesting the lot split. Mr. Watson stated the Grundstrom's had been in the neighborhood for 20 years and they were good neighbors. He stated the neighborhood would not be a neighborhood without them. He asked the Commission to approve the Grundstrom's request. He stated they wanted to keep Mr. and Mrs. Grundstrom as neighbors. Motion by Daninger, seconded by Falk, to close the public hearing at 7: 16 p,m. Motion carried on a 6-ayes, O-nays, I-absent vote, Commissioner Hedin asked if the lot was split, would there be any side yard setback variances. Mr. Bednarz replied there would not be variances for existing structures. J Commissioner Dalien asked if the building inspector had checked the lots to determine if there was enough space for a second septic system. Mr. Bednarz replied this was not a situation where borings were required due to the elevation of the property. It was large enough to accommodate a second septic system. Chair Squires asked how they knew that without doing a more detailed survey. Mr. Bednarz replied it was based on staffs prior experience as well as the elevation of the property. Commissioner Daninger asked where was the nearest lot that was for sale that a home could be built on. Mr. Bednarz stated he did not know what properties were on the market in that neighborhood. Mr. Grundstrom stated there was no property for sale. Commissioner Daninger asked if there was any build able space accessible from 177111 Avenue. Mr. Bednarz responded he did not have that information. Mr. Grundstrom stated all of the property south of 177111 Avenue was owned by one person, and that person had never expressed any interest in marketing the property. Chair Squires expressed concerns regarding the standards as to when a variance was justified and dividing a 2-~ acre lot in 4alf. He stated he did not see the undue hardship under the Ordinance based on the topography or other circumstance with the property, but he did believe their request should be granted due to a personal hardship. Regular Andover Planning and Zoning Commission Meeting Minutes-January 22,2002 Page 4 Chair Squires requested the City Attorney research how the Fair Housing Act would apply, and if it was approved by the City Attorney, he did not believe the Commission would have any problem with granting this variance request. If this did apply under the Fair Housing Act, this would eliminate setting any precedence in the future. Motion by Hedin, seconded by Dalien, to recommend to the City Council that circumstances exist warranting the granting of the variance, but requested the City Attorney research if the Fair Housing Act would apply to granting this variance. Motion carried on a 6-ayes, O-nays, I-absent vote. Mr. Bednarz replied this would be presented to the City Council on February 19,2002. PUBLIC HEARING: SPECIAL USE PERMIT (02-01) TO RELOCATE AN EXISTING HOUSE TO PROPERTY LOCATED AT 14272 ROUND LAKE BOULEVARDNW Mr. Angel explained that the Commission is being asked to recommend approval of r€location of an existing house to property located at 14272 Round Lake Boulevard NW. He indicated the property was currently zoned R-4, Single Family-Urban and was approximately 0.4 acres. A garage was currently located on the property and would remain. He reviewed the applicable ordinances regulating the special use permit process, , He stated the structure would be located to meet the requirements of the single-family urban (R-4) zoning district, He indicated the properties to the north and west were currently zoned R-3, Single Family-Suburban, and the properties to the south and east were currently zoned R-4, Single Family-Urban, Mr. Angel indicated the proposed home was an approximately 1100 square foot rambler constructed in the 1980's. All windows in the home (except for the four season porch) would be replaced and vinyl siding would be installed. Commissioner Kirchoff asked if there was a home on this property previously. Mr. Bednarz replied it had been subdivided previously. Commissioner Daninger inquired about the square footage on the existing homes in the neighborhood, Mr. Bednarz replied 1100 square feet would be compatible with the neighborhood. Motion by Daninger, seconded by Dalien, to open the public hearing at 7:31 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Jeff Kramer, son of applicant, stated they had no intention of moving a "dump"; it would be a nice looking home and they were willing to work with staff. @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Courtney Bednarz, City Planne~ SUBJECT: Receive Neighborhood Business StudyJPresentation by NAC Planning Presentation - Planning DATE: February 19, 2002 INTRODUCTION Please find attached a copy of the Neighborhood Business study performed for the city by Northwest Associated Consultants, Inc. (NAC). The executive summary of this document .' , provides site specific recommendations and suggests modifications to the ordinances regulating '_ J commercial property. Alan Brixius and Dan Licht ofNAC Planning will present this information, DISCUSSION The intent of the study was to revisit local land use controls concerning the neighborhood business zoning district. There are both developed and undeveloped properties that carry this zoning designation, ACTION REQUIRED Please discuss the Neighborhood Business Study and potential adjustments to local land use controls. Attachment Neighborhood Business Study >' Cc: NAC Planning (i;-]) '\ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,C1,ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Discuss Ordinance Amendment/Require Storm Shelters in New Residential Structures without Basements - Planning DATE: February 19, 2002 INTRODUCTION The City Council has asked staff to explore zoning regulations that would require shelter from severe weather to be provided in all residential developments, In most cases, this can easily be accomplished within basements, In those situations where slab on grade construction is utilized, '/ however, providing shelter becomes more complicated. DISCUSSION The Federal Emergency Management Agency (FEMA) has produced an informational booklet that provides the latest information regarding the construction, cost and durability of safe rooms, The City of Lakeville has incorporated these standards into their zoning ordinance. The Lakeville provision, which applies exclusively to slab-on-grade construction, is attached. The City Attorney has provided an opinion that the city can require safe rooms in the zoning ordinance without conflicting with the building code at this time. There may be legislation in the future that further restricts local zoning controls that would cause the city to repeal this ordinance, The cost of installing a safe room varies by the type of structure and the location of the safe room within the structure, An attachment provides cost estimates for a variety of shelters. If approved, this ordinance provision would not affect projects already under review by the city, Safe rooms can be required of any project that receives planned unit development review, however, I Attachments Proposed Ordinance Amendment Lakeville Ordinance Cost Estimates Sample Safe Rooms , I ACTION REOUIRED Please discuss the attached ordinance amendment and determine if the proposed amendment is acceptable, R~~cL~ :titted, 8~ , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO, 8HHHHHH AN ORDINANCE AMENDING SECTION 8.23, RESIDENTIAL BUILDING STANDARDS, OF ORDINANCE 8, THE ZONING ORDINANCE THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: 8.23 Residential Buildin!! Standards. All permitted residential structures in R 1, R 2, R 3, 8fld R 4 zaning districts shall meet the following design criteria: (A) All structures shall have permanent concrete or treated wood foundations which will anchor the structure, which comply with the Uniform Building Code as adopted in the State of Minnesota and which are solid for the complete circumference of the house. Except, four-season porches may be constructed without the permanent foundation provided the porch does not exceed a maximum coverage of twenty (20%) percent of the footprint of the habitable portion of the principal structure, (8JJJJ,5- 16-95) (B) Sixty (60%) percent of a residential structure shall have a minimum width of twenty-four (24') feet. Width measurements shall not take into account overhangs or other projections, Such width requirement shall be in addition to the minimum area per dwelling requirements of Section 6.02 herein, (C) Single family dwellings other than approved earth sheltered homes shall have at least a 4/12 roof pitch and shall be covered with shingles or tiles. This requirement shall not apply to three-season porches, four-season porches, greenhouses and solariums provided they meet the Uniform Building Code and are approved by the Building Department. (8JJJJ, 5-16-95) (D)AII single family dwellings shall have roof overhangs which extend a minimum of one (1 ') foot from all the walls of the Structure unless the style of the house dictates otherwise and said plan is approved by the Building Official prior to any permits being granted, (8TT, 8-04-87) (E) All single family structures must be built in conformance with Minnesota Statute 327.31 to 327.35 or the Uniform Building Code as adopted in the State of Minnesota. /' (F) Any metal siding upon single family residential structures shall have horizontal edges and overlapping sections no wider than twelve (12") inches, Sheet metal siding shall not be permitted in such districts. (G) All exterior construction, including finish and the final grading shall be completed in accordance with plans and specifications within one (1) year following date of permit issuance, All existing buildings not meeting the provisions of this Ordinance shall comply within one (1) year following adoption of this Ordinance, (8X,3-22-84) (H) In cases where dwelling units are constructed slab-on-grade. provisions shall be made for storm protection either internally to the unit or in a separate storm shelter structure. Compliance with this requirement shall be based upon Federal Emergency Management Agency (FEMA) guidelines and standards which are on file with the Building Official. Adopted by the City Council of the City of Andover this 19th day of February. 2002, ATTEST: CITY OF ANDOVER Victoria Volk, City Clerk Michael R, Gamache, Mayor f..J.tJl ~tJtJJ. t)i.;JO .." SEP 10 2001 08:03 O.L-':ltl::><+<+-':l ~UMMUN.LIY U~V~LU~M~N t-'Al;>1:. tlL 11-58-21 11-58-21 )- E. b, For dwellings without basements: five hundred forty (540) square feet. c. Garages shall be a minimum of twenty feet (20') in width, Storm Shelter: In cases where dwelling units are constructed slab on-grade, provisions shall be made to provide for storm protection either Internally to the unit or in a separate storm shelter structure. Compliance with this requirement shall be based upon Federal Emergency Management Agency (FEMA) guidelines and standards which are on file with the City Building Official. F. Outside Storage: Outside storage shall be allowed only in designated areas which are screened In accordance with Chapter 21 of this Title and under the ownership of the property owners' association subject to other applicable provisions of this Title, G, Utilitles: 1. Underground Or Exterior ServIce: All utilities serving an AM.1 subdivision. Including telephone, electricity, gas and telecable shall be installed underground, Exterior utility meters and/or fixtures shall be located in interior side or rear yards when possible and shall be screened from view of adjacent properlies and the pUblic right of way, :.... 2. Public Utility Service: Separate public utility services shall be provIded to each unit unless exempted by the City Engineer. 3. Water Connection: Individual unit shut-off valves shall be provided. 4, Sewer Connection: Where more than one unit is served by a sanitary sewer service. all maintenance and cleaning shall be the .responsibility of the property owners' association or owners. .' . ~ H. Streets: All streets shall be public and shall comply with the design standards and specifications as governed by the City's Subdivision Ordinance', except that the required right-of-way width may be reduced to fifty feet (50') and the required street width reduced to twenty eight feet (28') (back of curb to back of curb) by conditional use permit. ,. S88 TiUe , 0 of this Coda, November 2000 City of Lak.~IUe 6129854429 PRGE,02 &-SECTION II PLANNING YOUR SHELTER Table 11.3 shows the average costs for building three types of shelters- lean-to, aboveground (AG), and in-ground - in new houses on basement, slab-on-grade, and crawlspace foundations according to the design plans in this booklet. These costs are for shelters with a floor area of 8 feet by 8 feet. Table 11.3 Average cost for an 8-foot by 8-foot shelter in a new house FOUNDATION TYPE I SHELTER TYPE' I AVERAGE COST Lean-To ' , $3,000 ... AC3.. ~,~ ~il1,~? r~.e,~. ~.8:1)()I1,ry".,..,......"..,...."".,."...,.,...,.,...,." ...... __.,."., ~~~~~~...,"',..," ,., ,A.f? ~. V'! o.o.~:. F.r.Cl~.El,~/p',ly~o.o.,d..!!<, .l?,te.~I, ,5. ~.ElClt,h,i,n.~....,.. .','.',....,.., ~~~~~~.."...."... AG - Wood-Frame w/Concrete Masonry Unit Intill $4,500 ............................._............._...................................__.................._._. ................................ _._h... AG -Insulating Concrete Form ,$3,200 In-Ground NA Lean-To ' NA ." .A.G.::: ,I'l ~i!1.f() rl:.e.~, ~Cl~(),n~y",....."....,..".",.,....."",..".,........ ..,.,.".,.,... ~~ '~I)I)....",...... AG - Wood-Frame w/Plywood & Steel Sheathing $4,5002 ...............................-.--............................-.-.-...............................................................-....... .', ,A.C3..::: ."'!o.Cl~,~ F. r.Cl~.El.~/~ClIl.c,r~.tEl. ~,Cl~Cl.':lry.. ,l) .n.i.t .ll1t.i,II.",.. .....,....,. ,~~~ ~~.o~...,."" ,.. AG -Insulating Concrete Form $3,700 In-Ground ,$2,000 Lean-To NA ' , ... AC3.,::-: ,~~i.n!?r~l:!.~. ~.8:1)(),n,ry.,... .,.,.. ,.., ..' ,'.... '....,. ".,..... ........' ". ,.....,.. .'. ~~!~I)I). ,.. ......... .".A.G ,::: .1f:J.()()rJ.~ F.~Cl~.~. .\\IIP.,I.yv!'()(),C?,~.. ?~E!~). .s.~.El?t,~,i.n.g....,., ,.,..".::.,.,. $E! ,!I!I!?.,.......,., ... .A.G.~ .Y:J.?()9,~ F. !8:f!l,e.. ~J/~().~C:~l:!.~E!, ,M..8:1)().n, ry. .~.n. i.t .111!U.l..,.. ......'""..,. ~~ !~I)I)"",....,." AG - Insulating Concrete Form $4,200 In-Ground ' NA' " NA = shelter type not applicable for the foundation type shown 1 AG = aboveground shelter (which can also be built in a basement) Basement Slab-an-Grade '. Crawlspace 2 A first-floor, wood-framed Interior room, such as a bathroom or closet, would be a normal part of a new house; therefore, the dollar amount shown is the additional cost for building the room as a shelter rather than as a standard interior room, The cost of retrofitting an existing house to add a shelter will vary with the size of the house and its construction type. In general, shelter costs for existing houses will be approximately 20 percent higher than those shown in Table 11.3. 26 '. FEDERAL EMERGENCY MANAGEMENT AGENCY .... \ " l' \ I' / I 1 ,/ 1 \ 1 /^, 1 EXHAUST FAN@\__' (LOCATION BY BUILDER) SEE 3-3MB , , ..... --- -- :H SEE FOR DOOR SPECIFICATION 14 MAX. DOOR SIZE 3'--{)" (DOOR MAY SWING IN OR OUT) , A SECOND DOOR CAN BE ADDED / ON OPPOSITE WALL ALSO SEE NOTE 20, SHEET 2 I. tJ ~ . '. 1> . - & ' I'" A . . ~ .1 Co -, b-' -. TEE ANCHORAGE (4) PER JAMB 16 GA, METAL DOOR FRAME ___ CONC. HEADER ABOVE DOOR W'(2) #4 , oj HORIZ, BARS I co ' I.I~ !I FLAT WALL ICF SYSTEM PLAN SCALE: V2"=1'-Q" " INSULATING CONCRETE FORM- PLANS DRAWING NO,:AG-7 SHEET 12 OF 16 DATE: AUGUST 1999 FEDERAL EMERGENCY MANAGEMENT AGENCY MITIGATION DIRECTORATE WASHINGTON, DC -'1,...,.".".,.,,'~' .. . I I / JPPLY KIT ~, .ELTER FURRING STRIPS AND INTERIOR FINISHES (TYP,) 3-1 SEE FOR DOOR SPECIFICATION 14 MAX, DOOR SIZE 3'-{)" (DOOR MAY SWING IN OR OUl) ALSO SEE NOTE 20, SHEET 2 ~ 6 ';' Co S'-{)" (MAX,) TEE ANCHORAGE (4) PER JAMB GROUT SOLID 16GA. METAL DOOR FRAME CHASE WALL FOR PLUMBING ACCESS , / PER CODE f ! , "j CHAS! PLUtA. PER! GROUT ALL CELLS SOLID #4 VERTICAL BAR IN EACH CELL - @ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN,US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Schedule Joint Meeting/Authorize Consultant Contract/Sports Complex Task Force DATE: February 19,2002 INTRODUCTION At the February 5, 2002 Council meeting, several dates were identified to hold a second Council workshop with the Sports Complex Task Force and discuss whether to proceed with hiring the firm of Saterbak and Associates to initiate a community planning study on fundraising potential for the proposed community center, DISCUSSION Tentative dates for a joint Council workshop with the Sports Complex Task Force (SCTF) to present a project performa and to discuss financing options have been narrowed to Thursday, March 14, 2002, In anticipation of Council discussions regarding the appointment of Saterbak and Associates as recommended by the SCTF, a copy of a Proposal of Service for Fundraising Consulting Services is attached. In review of the consulting services proposal, the consultants have identified a planning study process beginning with the creation of and meeting with an executive committee. In this particular case, staff would suggest that the Council serve as the Executive Committee, with the Finance Director and City Administrator serving as ex-officio members, Responsibilities of the Executive Committee are outlined in the services proposal. Council may wish to discuss tentative dates for the first Executive Committee meeting. In addition, the City Council will also be asked to appoint a Planning Study Committee that would be responsible for various planning study activities. In light of the responsibilities outlined in the services proposal and time frame parameters (attached), Council may wish to consider appointing interested members of the SCTF, along with any interested members of the Council. The appointment of Planning Study Committee members could be made by the Executive Committee at their first meeting, According to Dave Assmus, Senior Counsel for Saterbak and Associates, a group of between 7 - 9 members would be desirable, with individuals who are well known in the community. Finally, at the previously held joint workshop of January 30, 2002, residents who attended the meeting were provided with Citizen Comment Cards to ask questions regarding the proposed community center facility, Attached, please find a copy of staff's responses to these questions, which have also been mailed to the attending residents, BUDGET IMP ACT Saterbak and Associates is proposing a not-to-exceed consulting services fee of $21,500 for the preparation of the study that will be used to determine 1) the level of support in the community, 2) fundraising capabilities associated with the project and 3) strategies that will successfully allow the City to achieve a successful campaign. Funding for this professional service is available through the City's Capital Projects Fund, Should the project proceed, staff would recommend that these costs become reimbursable to the originating funding source as a project cost. ACTION REQUIRED Council action is requested on the scheduling of a joint workshop and authorizing the execution of the attached professional services contract. . / y submitted, Cc: Sports Complex Task Force Saterbak & Associates Consultants in Philanthropy Proposed Study and Fundraising schedule for City of Andover Community Center Project February 2002 Council authorizes Study, organize Planning Study Committee March 2002 Planning Study Committee meets and identifies people to be interviewed, interviews started April 2002 Interviews completed, report written and presented to Planning Study Committee and Council May 2002 Council decides to start campaign Campaign Cabinet organized June 2002 Task Force Chairs and members recruited July 2002 Task Forces begin preparation August 2002 Task Forces continue work September 2002 Task Forces continue work October 2002 Task Forces continue work November 2002 Task Forces continue work, solicitation begins for lead gifts December 2002 Task Forces continue, gift solicitation continues January 2003 Task Forces and gift solicitation continue February 2003 Campaign Kick-Off held, solicitation continues, architect draws up specifications for bids March 2003 Gift solicitation continues, hold bond election April 2003 Solicitation completed, hold Victory Celebration, bidding process begins Proposal of Service for Fundraising Consulting Services Presented to The City of Andover , ,; January 17, 2002 Saterbak & Associates La Crosse, Wisconsin " Introduction Saterbak & Associates, Consultants in Philanthropy, is pleased to submit this Proposal of Service to The City of Andover. We understand that cost of a campaign is a major issue with all of our clients. We design our services to meet the needs and budget of each client. We provide the level of service that is deemed necessary by the client in consultation with us as your fundraising counsel. Economy of service is always a focus throughout the campaign. In keeping with that philosophy, we do not charge our clients for "windshield time," time spent in travel to the client's location. If a campaign is moving along according to plan and we agree together that our presence in not necessary for given meetings, we do not attend those meetings. , , At the same time, if we feel that the campaign is not realizing its full potential, we will advise the client as to services that we could be providing that have the probability of increasing the return of the campaign. In all cases, we believe that full and complete communication with the client is the best way to assure maximum return for optimal cost. " Company Profile Saterbak & Associates is a full service fundraising consulting firm serving non-profit organizations and communities throughout the Midwest and Arizona. Our motto is "Serving those who serve others," These are not empty words. They define our approach to our clients. We help our clients look beyond their own needs to the needs of those whom they serve. In this way, we can assist them in developing fundraising programs and activities that will provide the resources necessary to serve their constituents to the best of their abilities. Committed to transforming communities and organizations, the following values guide the work of Saterbak & Associates: j .:. Integrity -- At the center of everything we do is our personal and company integrity. Heart-felt commitment motivates us to provide reliable, dynamic and effective services. .:. Creativity -- The synergy created by company members provides our clients with innovative and resourceful plans of action. We are dedicated to the success of every client; this means that we are constantly adapting ourselves in response to changing client needs. .:. Service -- We are motivated to serve those who serve others. Our work helps to transform the world. We empower volunteer leaders to mobilize and build their community or organization. It is a privilege to work as partners with each client. .:. Collegiality -- We bring to each client nearly 100 years of experience in fundraising. Through daily contact reports, phone and e-mail conversations, and regular company meetings, the whole company brings its full range of knowledge to the critical issues of each client's project. " Saterbak & Associates helps you gain success in your fundraising ventures, and success is your most important goal. As you work with us, our years of experience help you avoid costly mistakes that could reduce the revenues the campaign could otherwise receIve, Saterbak & Associates brings years of experience in training and managing volunteers, who are, after all, every community's most valuable resources. We can and will tailor our services to your needs and your budget, from a half-day training session to full-time, on-site campaign management. / .' Personnel Allen J. Saterbak Al Saterbak, President, brings more than 25 years of experience in the not-for-profit sector. His development experience spans education, health care, religion, cultural organizations, and grass-roots community fundraising. After several years of service in the ministry of the Lutheran Church, Al joined the University of Wisconsin-La Crosse Foundation as its first Director of Planned Giving. Two years later, he was offered the position of Director of Development with Gundersen Medical Foundation. He served Gundersen for more than 13 years before he resigned from the position of position of Vice President for Administration and Development to start his own consulting firm. Al has created a firm based on integrity and prides itself in serving a wide, diverse range of clients. / David H. Assmus Dave Assmus, Senior Counsel, brings more than 24 years of experience to the not-for- profit world. His fund-raising experience includes work with social service agencies, private and public higher education, churches and camps. After working in campus ministry and the parish for several years, Dave became Executive Director of Sugar Creek Bible Camp in southwestern Wisconsin. In 1986, he became Director of Development at Carthage College in Kenosha, Wis., where he was responsible for annual giving and area capital campaigns. He then served as Director of Development for the Dakota State University Foundation in Madison, South Dakota. He has served in a development capacity with Lutheran Social Services of South Dakota from 1992 through 1998. Thomas Donaldson Tom Donaldson, Senior Counsel, began his career as an Army Public Affairs Officer. In the early 90's he made the transition to fundraising when he became the Assistant Director of Development at St. John's Northwestern Military Academy in Delafield, Wisconsin, a position he held for six years. He received his BA in Public Administration from Norwich University, and completed a Masters Degree in Philanthropy and Development at St. Mary's University of Minnesota. Tom has served as a member of the Mannheim Chamber of Commerce, Mannheim, Germany, and the Killeen Chamber of Commerce, Killeen, Texas. Eleanor Lybeck Ellie Lybeck, Senior Counsel, began her career as a business teacher at the secondary and post-secondary levels. In the late 80's she made the transition to fundraising when she became the Executive Director of the Winneshiek County Memorial Hospital Foundation in Decorah, Iowa, a position she held for ten years. / She received her Masters Degree in Philanthropy and Development from St. Mary's University of Minnesota in 1994. As a volunteer, she serves on the Boards of Directors of the local United Way and a private foundation. Kurt A. Saterbak Kurt Saterbak has enjoyed serving several communities through the not- for-profit world for the past decade. He has served as a professional in the Boy Scouts of America in southwestern Wisconsin, western Oregon, and the fast-paced Silicon Valley of California, His most recent position was as the Chief Financial/Development Officer of the Santa Clara County Council of the Boy Scouts of America. In that position he used his proficiency in all forms of fundraising, including capital, endowment, annual operating drives and special events and his ability to develop dynamic volunteer boards and committees. , Kurt holds a Bachelor of Science degree from the University of Wisconsin - La Crosse, and has been active in each of his communities through Rotary and Kiwanis. Planning Study Process Saterbak & Associates would be pleased to conduct a planning study for the Sports Complex Task Force and the City of Andover. The process takes approximately eight weeks, and follows this process: 1) A planning meeting with your executive committee and any others whom you deem to be important to the process. This meeting will take approximately three hours, and will be divided as follows: a) One hour to discuss your strategic plan and identify important issues that should be included in the Summary Case for Support. " / b) One hour for the Saterbak & Associates consultant to draft the Summary Case for Support. (The people from the local area are not needed during this hour) c) One hour to review and approve the summary case for support, identify the people needed to serve on the Planning Study Committee, and make contact assignments, 2) An initial meeting with the newly formed Planning Study Committee, with the following agenda: a) Introduction to the Planning Study Process. b) Approval of the Summary Case for Support, questionnaire and contact letter. c) Identification of70-80 key individuals to participate in the study. d) Contact assignments, e) Next meeting date and time. -' 3) Following the meeting, members of the Planning Study Committee will contact those who were identified as key informants to secure their agreement . / to participate in the study. A member of the City's staff will then contact each person who has agreed to participate to set up an appointment. 4) The Saterbak & Associates consultant will then conduct individual, confidential interviews with each of the participants. This will take six to eight days over a two-week period. We will then analyze the data and prepare a written report. 5) The report will be first submitted to the Planning Study Committee, then to the City Council of Andover. / / / Project Fees The cost of a Planning Study is $20,000 plus expenses. Expenses include travel, lodging meals, long-distance phone calls and printing, and should not exceed $1,500. A Planning Study is a critical element in any campaign. Not only does it provide important information about the level of support that may be available, it also assists us in mapping out the strategies that will contribute to a successful campaign in your community for your project. The contacts made by our consultant during the study will become a valuable base for developing the campaign structure. For that reason, it is important that an organization choose the consulting firm for the planning study that you will use for the entire process. '. / Fees for the campaign proper are based on the amount of service an organization requires. The more effort our campaign consultant provides to the process, the higher the fees. A strong organization that can undertake a greater amount of volunteer effort will not require a high level of professional support. Our fees are based on a rate of $135 per hour of service. Until the planning study is complete, it is impossible for us to estimate the cost of the campaign. The cost of the campaign is not related to the goal of the campaIgn. Our process usually lasts approximately a year. There are three main phases: the planning study, the preparatory phase and the campaign proper. During the preparatory phase of the campaign, we address the four key elements that must be in place for successful gift solicitation. . The Case for Support must be clearly and concisely articulated, Questions about and objections to the project must be anticipated and responses developed. . A prospect list must be developed and qualified so that prospective donors of like means will be grouped together, / . Appropriate leadership must be identified and recruited. . A comprehensive communications plan must be developed and completed. To accomplish these goals, task forces comprised of community leaders are created. During the six months of the preparatory period, these task forces meet on a weekly or bi- weekly schedule to accomplish their tasks. The campaign proper begins when the Campaign General Chair is identified and recruited. The campaign solicitation phase is structured as a pyramid. The Campaign General Chair recruits and solicits division chairs who, in turn, recruit and solicit associate chairs. Associate chairs recruit and solicit captains who, in turn, solicit community members. Our campaigns are designed so that no one is asked to make more than five solicitations. " Conclusion Saterbak & Associates is delighted to have the opportunity of presenting this Proposal of Service. We look forward to the opportunity ofpartnering with the City of Andover. / ., . '\ CONSULTING AGREEMENT Planning Study ~, ,/ This Agreement, made and entered into this Day of , 2002, by Andover, Minnesota (hereinafter referred to as "Client"), and Microfund, Inc., dba Saterbak & Associates, of La Crosse, Wisconsin (hereinafter referred to as "Saterbak"). Whereas, Saterbak has experience in directing, managing and supervising charitable fund raising programs; and Whereas, the Client is desirous of contracting with Saterbak as a consultant in its capacity as an independent contractor; and Whereas, Saterbak as an independent contractor is desirous of conducting a Planning Study under the terms and conditions hereinafter set forth, Now, therefore, in consideration of the promises and of the mutual covenants of the parties contained herein, the Client and Saterbak do hereby agree as follows: 1) Contractual Agreement i) Saterbak hereby agrees to conduct a Planning Study to determine the willingness and ability of the Andover, Minnesota service area to support a capital campaign for a Sports Complex. ii) Saterbak shall render such consulting services to the Client as an independent contractor, and, as such: a) Saterbak shall maintain his own office and place of business and keep and maintain his own records without cost to client. b) Saterbak's consulting service shall be offered to the Client on a non- exclusive, non-full time basis and Saterbak shall be free to accept similar consulting engagements to run concurrent with the contractual engagement hereunder, c) Except as mutually agreed upon, Saterbak's consulting services shall be rendered on his own time schedule and pursuant to his own judgment and discretion. d) Saterbak shall have the right to engage others without obligation to the Client to assist him in performing the consulting services under the consulting agreement hereunder. iii) Within the foregoing parameters, however, Saterbak agrees as follows: 1 / a) To coordinate his services with the needs and requirements of the Client's personnel and the Planning Study. b) To make himself available as time permits to meet with the Client at mutually acceptable times and places to complete the requirements of the Planning Study. c) To make himself available as time permits to consult with Client by telephone or mail as needed by Client prior to, during and following the period of the Planning Study. 2) Compensation. In consideration of Saterbak's consulting services, the Client agrees to pay Saterbak a consulting fee of Twenty Thousand Dollars ($20,000) payable as follows: Five Thousand Dollars ($5,000) at the execution hereof and Fifteen Thousand Dollars ($15,000) upon delivery of the Planning Study Report. The Client will also reimburse Saterbak for all reasonable expenses incurred in the conduct of the Planning Study, including travel, lodging and meals, such expenses not to exceed One Thousand Five Hundred Dollars ($1,500). 3) Mutual Agreements i) The Client and Saterbak agree to use their best efforts to coordinate the time and place for the rendering of consulting services by Saterbak to the end that the Planning Study can be performed in a timely manner. ii) The Client and Saterbak agree that Saterbak will not act in any respect as an agent of the Client for receiving contributions. Any and all contributions solicited by Saterbak on behalf of the Client shall be paid over to the Client directly by each respective donor. In witness whereof, the parties have hereunto caused these presents to be executed effective the day and year first above written. " / Signed !k y4Lu Allen J. Saterbak President Saterbak & Associates John Erar City Administrator Andover, Minnesota 2 r , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,C1.ANDOVER,MN,US TO: John Erar, City Administrator FROM: Jason M. Angell, Planning Intern SUBJECT: Andover Community Center Questions and Answers DATE: February 19, 2002 INTRODUCTION On January 30,2002 a workshop was held for the City Council to hear a presentation by the Andover Task Force. The following is a list of questions gathered from residents in attendance, and various City department responses. This staff report has been copied to the residents who submitted questions at the Joint Workshop as well as to Task Force members. DISCUSSION Q: The softball organization currently does not have enough fields in Andover to support the number of children playing. The organization is forced to use fields in Ramsey and Anoka, which could end. Where does the City propose these children play? (Tom Berard 3510 153rd Ave, NW) A: Three (3) ball fields will become available west ofthe new high school. The WDE site (south of the landfill) is proposing at some point to include four (4) new baseball fields, Also, Shadowbrook East Park will have two (2) new baseball fields constructed this summer, Q: Did an architectural firm design the facility and study the site? (Tom Berard 3510 153rd Ave, NW) A: Very preliminary studies of the site have occurred with respect to the layout of the proposed new facility, The task force did invite several firms to provide supporting data and did engage a private firm to develop a preliminary design which was presented to Council at the joint meeting. Once the Council makes a final determination on whether the project moves forward, a public process to select an architectural firm and ultimately a general contractor to construct the facility will be proposed to develop a final design. Q: Did the City consider runoff and retention ponds? (Tom Berard 3510 153rd Ave. NW) A: Until a concept plan is approved the design of storm water ponding has not taken place, but it will be required at some point prior to any construction. The Task Force was provided with some preliminary information indicating where existing storm water facilities were currently located on the City site and their potential for expansion. Q: How much money has Andover spent on the Community Center and related issues? (Jim Olson 16658 Wren Cr,) A: CDBG grants funded the Tri-Cities Community Center Study and the Community Survey Conducted by Decision Resources ($12,000). Certain task force members used their own funds to order a preliminary concept plan to expedite completion ofthe Task Force's final report. An administrative recommendation to reimburse these members will be advanced to Council as these costs are generally considered part of the public project process. A copy of an invoice will be required, Q: Can this project proceed without Andover financial support? Le, Totally self-sufficient. (Jim Olson 16658 Wren Cr,) A: Possibly, the intent of the Task force is to provide a facility that is self sufficient, the number of final components in the facility will determine whether or not financial support from the community is needed. The Task Force used a private enterprise model to minimize public funding in support of community center operations, As with any private business model, the new facility will probably take several years to fully cash flow, which would include debt service. A financial performa will be developed once final facility components are determined by the City Council. Q: Will this project be put to a referendum before any tax dollars are committed? (Jim Olson 16658 Wren Cr,) A: Referendums are generally authorized when a public facility or improvements is fully underwritten through general tax levies and/or required by state statute, In this particular case, the Council authorized a community survey, which indicated that 73% of the voting public supported a new Community Center, Moreover, the facility is expected to be funded through user fees, advertising revenues, program/membership fees and lease contracts with committed public/private agencies, Prior to a decision on whether a referendum is needed, the Council will receive information on whether predicted cash flows will support capital expenses to construct the new facility and the corresponding debt service to pay off the construction bonds, Depending on the outcome ofthis analysis, the Council will then have to decide the most appropriate manner to fund the facility, Statistically, a majority of communities have used Lease Revenue Bonds to construct new public facilities, with the local government appropriating annual funds to help underwrite debt service. This is an option the Council may also consider in terms of its viability and appropriateness, Q: Will the City Council allow the citizens of Andover to vote on this directly? (Tom Berard 3510 1 53rd Ave, NW) A: Unless the bonds issued by the City are general obligation using the full faith and credit of the City, there is no statutory requirement that this type of facility has to be voted upon. Many governing bodies have decided based upon the level of perceived community support, public need and urgency to construct public facilities without a popular vote, With an independently conducted community survey to legitimately ascertain the level of community support, the City Council may decide, based upon project particulars that a referendum is unnecessary in light of popular support; (73% ofthe public supported the construction of a community survey), The Council will need to determine whether a referendum, in light of strong community support and the fact the facility will be operated as a private business enterprise, is needed, Q: Mr, Kellog stated 73% of residents supported the recommended facility, Survey results show 30% strongly favor and 34% somewhat favor an ice arena, The rest were somewhat or strongly against, 30 + 34 = 64%, NOT 73%, How did the City come up with 73%? (Chris English) A: A copy of the survey results is attached. The survey indicates that 73% either strongly favor (43%) or favor (30%) a new community center, \. -" Q: Did John Erar mean to imply that he recommends no further public meetings because the survey was sufficient? (Chris English) A: No, At this point, the community survey provides foundational support for the Council to move forward with the facility, Typically, all public improvements generally benefit from having informational meetings with the public to gather additional citizen feedback, respond to questions and enhance the public's understanding ofthe project. This type of public process is strongly recommended. Q: The softball field that has been proposed for destruction was labeled "sub-standard," Who labeled that field "sub-standard?" (AI Grabowski) A: Staff is not sure who labeled the field as "sub-standard" but the right field foul line is less than left field because of the county right-of-way and the existing bikeway/walkway trail. Sub-standard relates to field dimension as it pertains to league field requirements. Q: Why did the Park Commission invest thousands of dollars in to a "sub-standard" field as recommended by City Staff? (AI Grabowski) A: The investment that was made this past summer (- $4,000 for field 1), that Mr. Grabowski is referring to is the sideline and bench area fencing that was recommended by the Park Commission and approved by City Council. At that time the fence was put in, it was not really determined where the community center would be located or if it would even be constructed, " ACTION REOUIRED No action is required. Respectfully ~it~ej' -\~Mjf<( ~son M. Angell Cc: Citizens Listed Sports Complex Task Force Jim Dickinson, Finance Director Scott Erickson, City Engineer Todd Haas, Assist. City Engineer/Parks Coordinator Courtney Bednarz, City Planner Finally, respondents were asked: " Are there any other facilities you would like to see in a Community Facility/Athletic Complex? What are they? Eighty-five percent were unable to suggest any additional facilities for inclusion: NO . . . . , . . . . . . , . . , , . . . . . . . . . . . . . . . , . . , . , . . . . . . 85% ATHLETIC FIELDS....,...,..... .............".,.. 1% SKATE PARK. . . .' . . ., . .,., .. .. . . . . . . " . . . . . ., . . . . , 2% YOUTH ROOMS ...,...................,........... 2% SENIOR ROOMS ................................... 2% SCATTERED ...............,.......,.,.........,., 90/0 There were no statistically significant sub-group differences noted. For planning purposes, six facilities should be considered as the cornerstones of any community facility/athletic complex: indoor swimming pool, gymnasium, fieldhouse, meeting and gathering rooms, daycare center, and food service and snack bar, Position on Construction of an Andover Community Facility and Athletic Complex Residents were asked for a benchmark judgment: Would you favor or oppose the construction of an An- dover Community Facility and Athletic Complex? Do you feel strongly that way? By a seventy-three percent to twenty-one percent margin, residents overwhelmingly favored in concept the construction of an Andover Community Facility and Athletic Complex: STRONGLY FAVOR ,..............,..."..,.....,,43% FAVOR .....................................",., 30% OPPOSE, , . , . . . . . . . , . , . . . . . . . . . . . . . . . . , , , . , . . , , , , . . 5% STRONGLY OPPOSE..............,...,.,......... 16% DON'T KNOW /REFUSED .".,..".."....."",."" 7% Support increased among city residents for six to ten years, members of households containing children, eighteen to forty-four year olds and owners of $200,000 to $250,000 homes, It decreased among city residents for more than ten years, empty nesters, forty-five to fifty-four year olds and men. / Residents stating a position were next asked: 47 @ j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Schedule Council Workshop/Round Lake Boulevard NW-Andover Boulevard NW - Engineering DATE: February 19,2002 INTRODUCTION The City Council is requested to schedule a Council workshop to review the status of the Anoka County project for Round Lake Boulevard NW and to also continue the discussion of the potential street alignments for Andover Boulevard NW west ofthe new high school. , / DISCUSSION A second workshop with representatives from the Anoka County Highway Department is suggested to review the design modifications that have been made since the Council last reviewed this project. Since the first workshop on the project, the County has held a neighborhood informational meeting and has incorporated some of the neighborhood input into the project. A second topic of discussion at the workshop will be to discuss and decide upon the preferred alignment for the ultimate extension of Andover Boulevard NW from the high school site west to Round Lake Boulevard NW. ACTION REQUIRED The City Council is requested to select a date for a Council workshop to discuss both Round Lake Boulevard NW and the future alignment of Andover Boulevard NW. The suggested workshop dates are: 7:00 p,m., Wednesday, February 27th or 7:00 p.m., Wednesday, March 13th, Respectfully submitted, ~4!-- j @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN,US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Schedule EDA Meeting DATE: February 19,2002 INTRODUCTION Council is requested to schedule an Economic Development Authority meeting to continue planning discussions on the WDE site, and discuss other related economic development issues, DISCUSSION , / Proposed discussion topics would be as follows 1. Approve EDA Meeting Minutes - February 5 and 6, 2002 2. Andover Station - Authorize Additional Property Sale to United Properties 3. Commercial Boulevard - Re-Naming Suggestions 4. WDE Site - Site Development VisionlStrategies/Priorities 5, WDE Site - Master Planning 6. Adjourn RECOMMENDATION Due to the number of agenda items, it will not be possible to schedule the meeting prior to the March 6, 2002 Council meeting (changed from March 5th due to statutory requirements). It is suggested that the EDA meeting be scheduled for Wednesday, March 13,2002 at 6:30 pm, Cc: EDA Members @ I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: Scott Erickson, City Engineer SUBJECT: Receive Water Treatment Plant Architectural Design Elements/99-15- Engineering DATE: February 19,2002 INTRODUCTION The City Council is requested to receive the Water Treatment Plant Architectural Design Elements, Project 99-15, DISCUSSION , / The City's consulting engineers (Bolton & Menk, Inc.) and architects (LHB Architects) will present the architectural elevations for the new Water Treatment Plan. The Water Treatment Plan architectural design has been reviewed and re-reviewed a few times by the Water Treatment Plan Design Committee prior to forwarding it for City Council review. A colorized architectural drawing will be presented at the meeting. ACTION REQUIRED The City Council is requested to recelVe the Water Treatment Plant Architectural Design Elements, Project 99-15. Respectfully submitted, cVdk Scott Erickson / I I I ! ~I ; I ! I I -. ^''t1 . ~~ -n I ~ . . .~ ~ J ~~ ,./ 1l'll ~~ // ~ ~~'n__ 1 ~ , J 'tj~I" ";:1-i:':.. "'~'~'l- >;',;f;l ~~"i'~" .:..;.,.;..9 <'J- ("'t.:' , l' ,,,.,.,~ , ... \,j~' \ .' ,.' I . ~ ,~ < ..;c ., '-,,t ~ '",~ . ;'.!l" \II! ~. ~"I. "t. J; -r)", " ;"n':. ~j , > !".... .~. - ,.r;, .,.- ...:r' , . ,.~ 1 J;~"r~ ,,"\ ' " \ .... 40-:'~' ';,;~ 'i"~9" '," \'" ,.\. ,,~.d'$? --""j' ',f <.; _.."~I,t;;:;'.~J"'I . .':t'~ , .~.::;j:~i:,~):,~j',~ ,,;~l ~..~_,:.~::._.!>~:.jt~ /~:."-i! .' . , 'f\ - -"--_._,-. ,'.--- / , I . . ...... ..: . , J ~~~;:~~;" . i'~"\7.'- ~~"A " [(;;~r';i~" ;; ~~il" ! tP . I . ' ~lIIi : _ I : ~ ; -;-J 1 l\) 011 I .. ! FI i I ... t1 ~ ~I,'i ! I H b ~ ..... .",' . . . '. , / I .~ ~ ~ B J. I~"I I I ~ ;~ I . '" . t , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5 I 00 FAX (763) 755-8923. WWW,C1.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for February 19, 2002 Council Meeting DATE: February 19,2002 The Council is requested to review the supplemental material for the following Agenda Items: Add to the A2enda after Approval of Minutes Item 3a, - Proc1amationlMelvin Aanerud Accept Additional Information under Consent Items _ Item 6. - Approve Change Order #l/98-29/Grey Oaks (Supplemental) - Engineering Item 12, - Accept Feasibility Report (Supplemental)/00-42/Aztec Estates - Engineering Add to the A2enda under Consent Items Item 6a. - Approve Change Order #2/98-29/Grey Oaks (Supplemental) - Engineering Accept Additional Information under Payment of Claims Payment of Claims - Supplemental - Finance ~, espectfu~:;;it~/, /J '$'~ A'# ~/. c:-- o F, Erar City Administrator , , 1 " - -c- i Melvin Aanerud Day February 26, 2002 , Whereas, Melvin Aanerud has served as Scoutmaster of Andover Boy , Scout Troop 609 since 1995, which Troop currently has 40 boys participating , I between the ages of 11 and 18, and I Whereas, Melvin Aanerud served as Assistant Scoutmaster of Andover Boy Scout Troop 609 from 1994 to 1995, and Whereas, Melvin Aanerud served as a Cub Scout Den Leader with Pack 609 from 1989 to 1995, and Whereas, Melvin Aanerud has worked with over 90 Boy Scouts in ..t, Troop 609 since the Troop obtained its Charter with the Anoka Rotary, and ..t. Whereas, Melvin Aanerud has dedicated countless volunteer hours assisting boys in developing important life skills through the Boy Scout program, and , Whereas, Melvin Aanerud has supported 15 boys in obtaining the Rank of Eagle Scout during his tenure, including his two sons Adam and , Eric Aanerud, and Whereas, Melvin Aanerud is passing the torch of adult leadership as , Scoutmaster of Troop 609 on February 26, 2002, to Andover resident Charles Bies. , NOW THEREFORE, I, Michael R.. Gamache, Mayor of Andover, do hereby , proclaim February 26, 2002 as Melvin Aanerud Day in gratitude for the contribution he has made to community youth. I Signed Date , , " @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER,MN.US TO: Mayor and Council Members CC: John Erar, City Administrator_II Scott Erickson, City Enginee1\tl.... FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Approve Change Order #1/98-29/Grey Oaks (Supplemental) - Engineering DATE: February 19,2002 INTRODUCTION This item is in regards to approving a change order to Project 98-29 for additional work required to complete the project. DISCUSSION This project was bid in the fall of 1999. The project was not awarded until the spring of 2000. During that time the developer made significant changes to the development. The changes included a revision to the grading plan, adding trails/walkways and adding concrete driveway aprons. These changes required additional quantities and items that were not bid in 1999, See attached letter from TKDA, BUDGET IMP ACT The project is funded through assessments and Trunk Utility Funds. ACTION REQUIRED The City Council is requested to approve the resolution approving Change Order #1 for Project 98-29, Grey Oaks. Respectfully submitted, W,v-':C 0 ~~ David D. Berkowitz cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING CHANGE ORDER #...1.. TO PROJECT NO. 98-29, GREY OAKS, WHEREAS, the City of Andover has a contract for Project No. 98-29 with_ Volk Sewer & Water, Inc. of Brooklvn Park, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 98-29. Adopted by the City Council of the City of Andover this 19th day of February , 2002, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~~~-l~-~~~~ 1~:~4 b~l ~~~ ~~~~ ~,~b/l~ ", CHANGE ORDER TOLTZ, KING. DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint Paul. MN January 28 20 02 Corom. No, 11592-02 Change Order No. 1R To Volk Sewer" Water. Inc. for Grey Oaks Phase I - Utility & Street Improvements. city Project 98-29 for City of Andover. Minnesota You are hereby directed to make the following change to your contract dated June 20 00 The change and the work affected thereby is subject to all contract stipulations and covenants, This Change Order will (increase) (aee~ea~c) (~et ehaR~e) the contract sum by Eleven Thousand Five Hundred Fifty-Two and 95/100-------------------------- ($ 11,552,95), This change order provides for changes in the work of this contract according to the attached itemization. NET CHANGE = $ 11.552,95 Amount of Original Contract Additions approved to date (Nos. ) Deductions approved to date (Nos. ) Contract amount to date Amount of this Change Order (Add) (~) (Ue Cl-'la:Age) Revised Contract Amount 360,722.96 S $ S $ $ $ 360,722.96 11.552,95 372,275,91 Approved City of Andover, Minnesota TOLTZ, KING. DUVALL, ANDERSON Owner AND ASSOCIATES. INCORPORATED By ;'),,9-- B ~/ ~ ~Th~; - Approved Volk Sewer &: Water. Inc, Contractor Whi te - Owner Pink - Contractor Blue - TKDA By [)~ '- VS_ '-t'J ~l- FEB 152002 15:11 651 292 00193 PAGE,06 ~~~-l~-d~~d l~:~~ 651 292 0083 P.07/10 : CHANGE ORDER NO. lR DATE: January 28,2001 GREY OAKS. PHASE I UTILITY & STREET IMPROVEMENTS CIlY PROJECT 98-29 CITY OF ANDOVER. MINNESOTA COMMISSION NO. 11692-02 ITEM UNIT NO. DESCRIPTION UNIT, QUANTITY PRICE AMOUNT 1 INSTALL SILTFENCE. HAND INSTALlATION /I,081lF) LS 1.00 $ 3.232.19 $ 3.232.19 2 18' ARCH PIPE AND APRON (16LFJ LS 1.00 $ 1,386.90 $ 1 ,386.90 .....,- 3 S' DIP STORM SEWER AND PLUGS (SO LFJ LS 1.00 $ 1,782,22 $ 1.78222 4 CLEAR AND GRUB TREES AT WM STUB (NOT COMPLeTED BY DEVELOPER) LS 1.00 $ 201.25 $ 201.25 5 4' GATE VAlVE NUT EXTENSION LS 1.00 $ 134.09 $ 134,09 6 INSTALL PRESSURE TESTING COPPER ON 2 WM STUBS LS 1.00 $ 671.99 $ 671.99 7 ADJUST EX HYDRANT ELEVATION TO FINISHED GRADE LS 1.00 $ 1.454,59 $ 1.454,59 B REPLACE MH CONE SECTION DUE TO STREET GRADE CHANGE LS 1.00 $ 132.25 $ 132.25 -L RESTOCK WM FITIlNG DUE TO SERVICE SIZE CHANGE LS 1,00 $ 362,14 $ 362.14 ~,...- .- 10 ADD BARREL SECTION TO MANHOLE LS 1.00 $ 1,657.70 $ 1,657.70 11 RAISE GATE VALVES (5 ADDITIONAL) LS 1.00 $ 537.63 $ 537.63 TOTAL CHANGE ORDER NO.1 R $ 11,552.95 Page 1 FEE 152002 15:11 651 292 0003 P~GE,07 TKDA TOLTZ, KING. DUVAll. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL"MINNESOTA 55101.2140 PHONE: 651/292-4400 FAX: 651/292.0083 January 30, 2002 Re: Mr, Scott Erickson City Engineer 1685 Crosstown Boulevard Andover, Minnesota 55304 AI""''', ,~,,---'-, .,-,._'...,' L" , . '" ~ H l'~;- j' '. " Review of Change Orders' 1, and Compensating Change Order ~.E....:L':""/.:. ,', ". .' Grey Oaks Phase I 98-29---. City of Andover, Minnesota TKDA Commission No, 11692-03 RECEIVED FEe - 5 2002 Dear Mr. Erickson: Change Order No.1, and the Compensating Change Order were necessary due, in most part, to changes in the scope of work. You may recall that this project was originally bid in the fall of 1999. The project was not awarded by the City until the spring of 2000. During that period, the developer changed some significant items. These changes included revising the grading plan, adding walks, adding concrete driveway aprons, and adding work to the first phase that was originally scheduled for the second phase of the development. Change Order No.1 items 1, 2, 3, 4, 9, and 11, plus most of the revised storm sewer and street bid items in the compensating change order, were necessary because of these changes. Change order prices were determined by the contractor using an overall crew rate of $460.00 per hour for additional work, plus materials. This rate is consistent with other contractors the City has used. A 15% contractor fee was then added to all material and labor costs as allowed in the contract. Specificallv in Change Order 1: Item 1 Silt fence was not included in the original bid. Placement of silt fence at outlet structures required hand placement. Typical bid prices for this item range between $2,00 and $5.00. Item 2 18" Arch Pipe and Flared End Section were needed due to a grade change by the developer, An Equal Opportunity Employer '. Grey Oaks Phase I City Project 98-29 Change Orders January 30,2002 Page 2 Item 3 Two 8" DIP storm sewer stubs for the apartment buildings were needed due to the revised trail phasing. The developer was to build and install these pipes when the buildings were built, but before the trail was paved, phasing was changed, and the trail was built before the buildings. Hence, the pipes needed to be installed with this contract. Slip plugs were installed on the ends of these two stubs. Item 4 Trees needed to be cleared over a watermain stub. This stub was planned for in Phase II, and the route was not cleared by the developer. Item 5 A valve nut extension was necessary at one valve that was deeper than normal due to an offset under the stoml sewer. Item 6 The City changed its watermain testing procedures after the bids were let. The contractor is asking for additional compensation to cover the additional testing cost. Item 9 Restocking of watermain valves and fittings was necessary due to a change from 6" to 8" water services by the developer. This change occurred after materials were on-site. Item 11 Additional cost to raise five gate valves was incurred when the location of the valve was changed from outside of the street to within the street. The location changed because bituminous trail was added at those locations. Also, staff felt it was a better location for them. A second major changed occurred during the construction phase. After the utilities had been installed, the City staff and the developer agreed to change the street grade at the entrance to the project off of Hanson Boulevard. This extra work included additional common excavation along with rebuilding some structures. Change Order items 7,8, and 10, plus the additional common excavation work in the compensating change order were necessary because of this grade change. Grey Oaks Phase I City Project 98-29 Change Orders January 30, 2002 Page 3 Specific items relating to this grade change include: Item 7 One existing hydrant was lowered and moved to fit the revised street grade. Item 8 One manhole cone section was replaced to fit the new street grade, Item 10 One barrel section was added to a manhole to fit the new street grade, In the compensating change order there was an overage in storm sewer cost, which relates back to the changes in the grading plan the developer made between the bid date and the notice to proceed was given. There is also an overage in the street costs, which relates back to the additional concrete driveway aprons requested by the developer and the additional common excavation used in the street grade change. I have reviewed these change orders with the City staff, the developer's engineer, and the contractor, Please let me know if you have any questions. Thomas Prew, P.E, Project Manager Enclosures TDP:art cc: Pete Raatikka, Hakanson, Anderson Assoc. Inc. - Developer's Engineer '. CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: Scott Erickson, City Engineer SUBJECT: Accept Feasibility Report (Supplemental)/OO-42/Aztec Estates - Engineering DATE: February 19,2002 INTRODUCTION The City Council is requested to accept the feasibility report (supplemental), waive public hearing and direct preparation of plans and specifications for Project 00-42, Aztec Estates. DISCUSSION The supplemental feasibility report provides an updated estimate of the project costs, which incorporate the current year fees (2002). The current year fees for this project will be the 2002 fees as project construction is scheduled for this year. BUDGET IMP ACT The total estimated project construction cost ($967,029.00) plus the Trunk Utility Charges ($145,378.00) and seal coating ($6,765.00) amount to $1,1l9,172,OO. The total estimated amount of the assessment for the Aztec Estates development will be $881,977.00. The amount estimated to be funded by the City of Andover is $237,195.00 for the extra depth for the trunk sanitary sewer line and the trunk portion ofthe sanitary sewer liftstation. The project will be funded from assessments (bonding) and the Trunk Sanitary Sewer Fund. ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report (supplemental), waiving public hearing and directing preparation of plans and specifications for the improvement of Project 00-42, Aztec Estates. Respectfully submit!ed, r;4/1~ '., Scott Erickson cc: Marty Harstad, Harstad Hills, Inc., 2195 Silver Lake Rd., New Brighton, MN 55112 G CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI,ANDOVER,MN.US TO: Mayor and Council Members CC: John Erar, City Administrator,,( Scott Erickson, City Engineev FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Approve Change Order #2 (Compensating)/98-29/Grey Oaks - Engineering DATE: February 19,2002 INTRODUCTION This item is in regards to approving a compensating change order No.2 (compensating) to Project 98-29, Grey Oaks. DISCUSSION This change order (compensating) shows the actual quantities compared to the original contract quantities. This project was bid in the fall of 1999. The project was not awarded until the spring of 2000. During that time the developer made significant changes to the development. The changes included a revision to the grading plan, adding trails/walkways and adding concrete driveway aprons. These changes required additional quantities and items that were not in the original bid in 1999. BUDGET IMP ACT The project is funded through assessments and Trunk Utility Funds. ACTION REQUIRED The City Council is requested to approve the resolution approvmg Change Order #2 (Compensating) for Project 98-29, Grey Oaks, Respectfully submitted, ~CJ~~ David D. Berkowitz cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO, A RESOLUTION APPROVING CHANGE ORDER # 2 (COMPENSATING) TO PROJECT NO, 98-29, GREY OAKS. WHEREAS, the City of Andover has a contract for Project No. 98-29 with_ Volk Sewer & Water, Inc. of Brooklyn Park, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 98-29. Adopted by the City Council of the City of Andover this 19th day of February , 2002. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk FEB-15-2002 15:05 651 292 0083 P.Ga/10 CHANGE ORDER TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint Paul, MN January 28 20 02 COlNll. No, 11692-02 Compensating Change Order NO, 2R To Yolk Sewer & Water, Inc. for Grey Oaks Phase I - Utility & Street Improvements, City Project 98-29 for city of Andover, Minnesota You are hereby directed to make the following change to your contract dated June 20 00 The change and the work affected thereby is SUbject to all contract stipulations and covenants, This Change Order will (increase) (aeerease) (Bet ehan~cl the contract sum by Thirty-Eight Thousand Nine Hundred One and 73/100-------------------------------- ($ 38,901.73), COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization) : NET CHANGE = $ 36,901.73 Amount of Original Contract Additions approved to date (Nos. C01R Deductions approved to date (Nos, Contract amount to date Amount of this Change Order (Add) (Dcooct) (Ile Chan!JC:) Revised Contract Amount 360,722.96 11. 552 . 95 $ $ $ $ S S 372,275,91 38.901. 73 411,177.64 Approved City of Andover, Minnesota Owner TOLTZ, KING. DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ~~# Thomas D, Prew, F.E, By Approved Yolk Sewer & Water, Inc. Contractor White - Owner Pink - Contractor Blue - TKDA By ;.::J~ t- ~. ~~ FEB 15 2002 15:12 651 292 0083 PAGE. 08 FEB-15-2002 15:05 551 2:12 0083 P,09/10 COMPENSATING CHANGE ORCER NO. 2R Period Endlog Jat\U3l\' 28, 2002 GREY OAKS, PHASE I TOLTZ, ~INc:. MALL ANOEilSON \I1'IU7Y l STREET t.lPROVElIDlTS AND ASSOCIATES, INCORPORATED CITY PROJSCT 98-29 ENCNWlS,AIlCHITEC'TS-PlANNEBS CI7Y OF ANDOVER, MINNESOT~ COMMISSION NO, l11lUZ ITEM C~ OUANTITY +/. UNIT AMOUNT NEl' C~'TRACT NO. OESCAJPTION UNIT OUANTITY TO DATE OIFFERENCE PRICE TO DATE CHAHCE AMOUNT SANITAIIY SEWER 1 CONNECT TO EXISTING SAN. SEWER EA 1.0 1.0 S 200.00 S 200.00 $ $ 200.00 2 8' PVc. SDR 35 SAN. SEW, (10' - 1:1 DEEp) IF 80,0 119.0 39.0 S 14.25 S 1.695.75 S 555.75 S 1.140.00 3 6' PVC. SDR 35 SAN. SEW. (14 '16' DEEp) IF 30,0 30,0 S 11.25 S 54T.50 S S 547.50 4 8' PVC. SDA 35 SAN. SEW,(O ,10' DEEP) IF 110.0 241.0 61.0 S 17.50 S 4,217,50 S 1,067.60 S 3.150.00 5 I' PVC, SDR 3S SAN. SEW, (10 ' 1:1 OEEPI LF 344.0' 379.0' 35.0 S 17.50 S 6,532.50 S 612.50 $ 6,020.00 5 I' PVC, SDR 35 SAN, SEW. (12' -14' DEEPI Lf 473.0 3'9.D (15-1.0) S ,1,50 S 5,901.50 S (2,eUDll) $ 6.750.50 7 8' ?VC, SDR 35 SAN. SEW, (14' ,16' DEEP) lF 138.0 m.o 3E.0 S 19.50 $ 3,354.00 S 71l2.oo$ 2,652.00 8 SANITARY MANHOlE. tyPE SOl. 0-10' DEPTH EA 6.0 6.0 $ 1,600,00 $ 9.600.00 S $ 9.600.00 9 EXTRA DEPTH OF SANITARY MANHOlE IF 15.7 15.4 (0.4) S 85.00 S 1,301.30 S (30.11)) S 1,337,90 10 EXTERNAL RUBBER SEAliNG WRAP ON MH JOINT EA 8,0 (1.0) S 110',00 S S (880.00) $ 880.00 11 5' ON 8' ?VC, $OR 35 WiE BRANCH EA 3.0 3.0 $ 20,00 $ EO.OO S $ EO.OO 12 mEVISE SANITARY SEWER MAINS LF 1,039,0 1,111,0 72.0' $ 0.56 S 622.16 S 40.32 S 581.84 TOTAL. SANT ARY SEWER $ 34.138.21 $ (781.53) S 34,919." WATERMAIN 1 CO~CT TO EXISTING WATERMAlN EA 2.0 2,0' S 100.00 $ 200.00 S $ 200.00 2 6' DIP, CL sa WATERM.lN IF 155.0' 1190 (38.0) $ 18.95 $ 2,255.05 S (682.20) $ 2,937,25 3 8' DIP. CL 50 WATERMAIN IF 930,0 1.267.0' 337.0' S 21.37 $ 27,075.79 $ 7,201.G' S 19.874.,0 4 12' DIP. CL 50 WATERI.IAIN IF 1.887.0 1.870.0 (17,0) S 2T.A3 S 5,,294,10 $ (4E5.31) $ 51.7SO 41 5 8' RES. SEAT GATE VAlVE & BOX EA 1.0' 6.0 (1,0) $ 425.00 $ 2.550.00 $ (426.00) $ 2;15.00 6 I' RES. SEAT G.'.VE VAlVE & BOX EA 4.0 9.0' 5.0 $ 575,00 S S,175.00 S 2,875.00 S 2,300,00 7 12' BUTIERFl. Y VAlVE & BOX EA 5.0 6.0 1.0 $ 900.00 $ S,<lOO.OO $ goo.OO $ 4,500.0'0 I 5' HYORANT (!-e' BURY) EA 4.0 6.0 2,0 S 1,450.00 $ 8,700.00 S 2,DOO.DO $ 5,100.0'0 9 lAJ DIP W.\TERMAlN RTT1NGS LB 3,044.0 3.236,0 192.0 $ 1.75 $ 5.ilI3.00 $ 336.00 $ 5.327.00 TOTAl., WATERMAIN $ 108,312.94 S 12,8311,18 $ 95,67:J.76 STORM SEWER 1 12' RCP, CL5 STORM SEWER PIPE LF 97.0 114.0 21.0 S lB.OO $ 2.052.00 $ 486,00 $ 1,556,00 2 IS' RCP, Cl.S STORM SEWER PipE IF 193.0' 207,0 14.0 $ 19.00 S 9.933.00 S 288.00 $ 3.667.00 3 IS' RCP, CLs STORM SEWER PIPE LF 5,8,0 234,0 (284.0) S 20,50 S 4,820.40 $ (6,aSOAO) $ 10.670.80 4 21' RCP. CL4 STORM SEWER PIPE LF 98.0 499,0' 4lI1.0 $ 23.80 S 11,876.20 S 9,S4UO $ 2,332.40 5 24' RCP, CL3 STORM SEWER PIPE Lf 326.0 365.0' 3M S 26.50 S 9.672.50 S 1,033.50 $ 8,639.00 6 24' ARCH RCP, Cl.3 STORM SEWER PIPE LF 557,0 623.0 6M $ 43.00 S 26,781l.oo $ 2.838.00 $ ~.951.00 7 27' Rep, CL.2 STORM SEWER PIPE l.F 48.0 3d.0 (14,01 $ 33.50 $ 1.1390'0 S (489.00) S 1.IlOB,oo 8 30' RCP, CL3 STORM SEWER PIPE LF 28.0 (2&.0) $ 37.50 $ $ (975.00) $ 975.00 9 30' ARCH RCP, 0..3 STORM SEWER PIPE LF 30.0 44.0 14.0 S saoo S 2.552.00 S '12.00 $ 1.740.00 10 12' RC FlARED END SECTION WI TRASH GUARD EA 1.0 (1.0) S m.oo S $ (375,00) $ 37S.00 11 15' RC FlARED END SECTION Wi TRASH GUARD EA 2.0 1.0 (1.0) S 435.00 S 435.00 S 1435.00) $ 870.00 12 IS' RC SAFElY FES WI TRASH GUARD EA 2.0 2.0 $ 495.00 $ 99000 S $ 990.00 13 18' RC FlARED END SECTION WI TRASH GUARD EA 1.0 3.0 2.0 $ 400.00 $ 1.380.00 S 920'.00 $ 4E0.00 14 21' RC FlARED END SECTION WI TRASH GUARD EA 3.0' 4,D 1.0 S 545.00 $ 2,1ac.00 S 545.00 S 1.635.00 15 24' RC FlARED END SECTION WI TRASH GUARD EA 20 2.0 S 635.00 $ 1.270.00 $ $ 1.270.00 ,. 24' ARCH RC FlARED END Wi TRASH GUARD EA 1.0 1.0 $ 600.00 $ 500.00 $ $ GOo.OO 17 27' RC FlARED END SECTION WI TRASH GUARD EA 2.0' 2.0 S 800.00 $ 1.600.00 $ S l,acO.aa 18 30' RC FlARED END SECTION Wi TRASH GUARD EA 1.0 (1.0) $ 6se.00 $ S (860.00) $ 850.00 19 30' ARCH RC FUoRED END WI TRASH GUARD SA 1.0 1.0 S 910'.00 S 910.00 S $ 910.00 20 CONTROL STRUCTURE EA 3.0 3.0 S 1.100,00 $ 3.300.00 $ S 3.300 00 21 BYPASS STRUCTURE EA 2,0 10 1.0 $ 2,300.00 S 6.ooa.oO S 2,aaa.aa $ 4,800,00 22 CATCH BASIN. 7YPE 401 EA 1.0 (1.0) $ 150,00 $ $ (8SQ,oo) S 850.00 23 CATCH BASIN WI SCREEN COVER (72' DIA) EA 1.0 1.0 S 3.000.00 S 3.000.00 S $ 3.000,00 24 CATCH BASINllAANHOlE. 7YPE 405 (48' DIAl SA 3.0 S.O 2.0' S 1.100,00 S 5,sao.oo S %,200,00 $ 3.300.00 25 CATCH BASINllAANHOlE. lYPE 405 (54' DIA) SA 1.0 3.0' 2.0 $ 1,350.00 $ ~,OSO,OO S %,700.00 S 1,350.00 26 CATCH BASlmAANHOLE, lYPE 405 (Eli' DIA) SA 2.0 1.0' (1.0) $ 1.840.00 $ 1,640,00 S (1,840,00) $ 3,680.00 '27 STORM SewER MANHOLE, 7YPE 409 (48' OW SA 4.0 4.0 $ 1,050,00 $ 4.200,00 S $ 4,200.00 28 STORM SewER MANHOlE, TYPE 409 (GO' DIA) SA 1.0 (1.0) S 1.500.00 S $ (1,SOO,oo) S 1,500.00 29 STORM SewER MANHOlE, TYPE 409 (84' OW EA 1.0 to $ 2,875.00 S 2,675.00 S $ 2,875.00 30 CLASS n, HAND PLACED R1PRAP Cf 90.0 109.5 18.5 S 45.00 S 4,9'27,sa $ rn.so $ 4,050.00 31 ClASS UI. HAND PlACEO R1PRAP Cf 120 lOBO 95.0 $ 4.5,00 $ 4,660.00 $ 4,320.00 $ 540.00 32 SEEDING WITH WOOD ABER BWJI\ET SY 360.0' 1,169.0 829.0 S 1.53 $ 1.819,17 S 1,268.31 $ 550.BO 33 2,1/2' WASHED ROCK BY CONTROL STRUCTURE Cf 15,0 ISO $ 20.00 $ 300.00 S $ 300,00 S4 112' WASHED ROCK BY CONTl'lOL STRUCTURE Cf lS.a lS.a S 20.00 $ 300.00 S S 300.00 ~s AEMOVe AND CISPOSE CMP PIPE Lf sa.O 50.0' S 5.00 $ 25O,OQ $ S 250.00 35 REMOVE AND DISPOSE GS APRONS EA 2.0 2.0' S 25.00 S 50.00 $ S 50.00 TOTAL. STORM SEWER S 116.370,77 $ 16,965.77 $ 99,40~00 ~~~ 1~ ?~~? '~"? ..--.... C.C:::1 ':)0":1 r;u~o-:t DOi.:t:' l'?\O FEB-15-2002 15:06 651 292 0083 P.10/10 COMPENSATING CHANGE ORDER NO. 211 Period Ending January 2B. 2002 GREY OAKS. PHASE I TOLTZ. KING. DUVAll. ANDERSON UTlll'N & STRE'ET IMPROVEMENTS AND ASSOClATES.INCORPOfIATED CITY PROJECT U.29 ENIlINEEI\S-ARCHITECTSoPl.ANNEAS CITY OF ANDOVER, ~INNESOTA COMWSSlONNO,11!aU2 ITEM COtIl'RACT QUIINTI'N +1. UNIT AMOUNT NET CONTRACT NO, DESCiIIPTION lR-llT OUIINTI'N TO CATE DIFl'ERENCE PAleE TO D~TE CHANGE AMOUNT STREETS l RESTORAnON 1 WASHED ROCK FOR ROCK ENTRANCE CY 20.0 (2O.o) $ 20.00 $ S (4OG.00) S 400.00 2 SAW CUT EXISTING BIT, PAVEMENT LF 160.0 150.0 S 4.00 S 040.00 S S 640.00 3 COMMON EXCAVAnoN CY 355.0 1,571.0 1.216,0 $ 1.00 S 1,S71,00 S 1;211.00 S 355.00 4 GRANULAR BORROW (LV) CY 355,0 (35S.0) S 3.00 S S (1,065.00) S 1.06S.00 5 SUflMOUNTABLE CONe. CURB AND G\1TTER LF 3,110,0 3.570,0 (240.0) $ 6.12 S 21,84a.A0 S (1.481.10) S 23.317.20 6 B61e CONe. CURB AND GUTTER LF 2.11S.0 2,019.0 (96.01 S 6.SlI S 13.254.02 S (612.48) S 13,876.50 1 8' CONCllETE DRIVEWAY APRON SY 2JB.0 510.0 4320 $ 35.10 $ 23,919.00 $ I $,422.All S 8.496.60 B AGGREGATE BASE, ClASS V TN 2.3S0.0 2.S!l4.0 214.0 S 8.20 $ 21.210.80 S 1.7&4.80 S 19,516.00 9 SUBGRADEPREPARATION RS 27,S 27.8 $ 120,00 $ 3,336.00 S S 3,336.00 10 1>t1D0T 2350, TYPE 3 LV, BIT. BASE COURSE TN 265.0 757.2 m.2 $ 21.95 $ 20.406.54 S 13.2$4.78 S 7,141.75 11 MnDOT 2350, TYPE 4 LV, BIT, WEAR COURSE TN 1.270.0 670,0 (600.0) $ 2S.Q5 S 18,050.50 $ (18,170.00) 5 34.226.S1l 12 ROADSIDE SEEDING, SEED MIX 900, FERT & J.I\Jl.CH AC 1.8 1.8 S 918.00 $ 1,670.76 $ S 1.610.76 13 CONCRETE PAVER BRICKS SY 97,0 786 (18.4) $ 51.00 S 4,008.60 $ (93UO) $ 4,947.00 14 PAVEJ.\ENT MARKING LS 1,0 1.0 $ 2,925.00 S 2.925.00 S S 2.925.00 TOTAl, STREET 10 RESTORAnON S 132,916.62 S 11.00'.l.31 S 121.913.31 TRAILS 1 SAW C\1T EXISTING BIT. PAVEMENT LF 10.0 18,0 B,O S 4.00 S 72.00 S :2.00 $ 40,00 2 COMtJON EXCAVATION CY 45.0 45.0 S 1.00 $ 45.00 S $ 45.00 3 GRANUlAIl80RROW (LV) CY ~5.0 (~5.0) S ~.OO S S 1'8Q.OO) S 180,00 4 AGGREGATE BASE. ClASS V TN 320.0 233.0 (87.0) S 10,20 S 2.376.60 S (887AC) $ 9.264.00 5 MnOOT2350, TYPE 4 lV, BIT. WEAR COURSE TN lAQ.O 149.0 S 2B.95 S 4,01S.55 $ S ~,015.55 G TOPSOil BORROW, MnDOT 'JJ!Tl CY 62.0 (62.0) $ 15.00 S $ \930.00) S 930.00 7 ROADSIDE SEEDING, SEED MIX 1lOO. FERT & MULCH AC 02 1.0 0.8 S 918,00 S 91B,OO S 734.40 S 1B3.1lO B PEDESTRIAN CURB RAMP EA 1.0 30 2.0 S lSl00 S 459.00 S 306,00 $ 153.00 TOTAl, TRAILS $ 7,8B8,15 S \9%5.00) $ 8,811.15 SUBTOTAl ORIGINAL WORK $ 399,524.69 S 38,901.73 $ 360,122.96 CHANGEORDEANo.1R 1 INSTAll. SILT FEloICE ' HAND INSTAlLATION II ,081 LF) LS 1.00 1.00 S 3.2:32.19 S 3.232.19 S $ 3,232.19 2 18' ARCH PIPE AND APRON (16 IF) LS 1,00 1.00 $ 1,386.90 $ 1.385.90 S 5 1.386.90 3 8' DIP STORM SEWER AND PLUGS (80 IF) LS 1.00 1.00 S 1,182.22 $ 1,782.22 S S 1.782.22 ~ ClEAR AND GRUB TREES AT WM STUB (NOT COMPLETED BY LS 1.00 1.00 S 201.25 S 201.25 $ $ 201,25 5 I GATE VALVE NUT EXTENSION LS 1,00 1.00 S I:!C.OS S 134.09 S S 134.09 6 INSTAll.PRESSURE TESTING COPPER ON 2 WM STUSS LS 1.00 1.00 S 611.99 S 671.99 S S 611.99 1 ADJUST EX HYDRANT ElEVA nON TO FINISHED GRADE LS 1.00 1,00 $ 1.454.59 S 1.454.59 S S 1,454.59 B REPLACE MH CONE SEC'nON DUE TO STREET GRADE CHANG LS 1.00 1.00 S 132.25 $ 132.2S S S 132.25 9 RESTOCK WM FITTING DUE TO SERVICE SIZE CHAIIGE LS 1.00 1.00 S 362.14 $ 362.14 $ S 362.14 13 ADO BARRa SECTION TO MANHOLE LS 1.00 1.00 $ 1,657.70 $ 1,657.70 $ S 1.657.10 11 RAISE GATE VALVES (5 ADDITiONAL) LS 1.00 1.00 $ 537,63 $ 537.63 S S 537.1lS TOTAL, CHANGE ORDER NO.1R S 11,552.95 $ S 11.55295 TOTAl COMPENSATlNG CHANGE ORDER NO, 2R S ~11.177.tl4 S $8,901.73 S 372.275.91 2 FEB 152002 15:13 '. 651 Cl2 0083 TOTAL P,10 PAGE,10 TKDA TOlTZ, KING. DUVALL. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET . SAINT PAUL~MINNESOTA 551 01.2140 PHONE: 651/292--4400 FAX: 651/292-0083 , ',~ \t January 30, 2002 Mr. Scott Erickson City Engineer 1685 Crosstown Boulevard Andover, Minnesota 55304 RECEIVED FEB - 5 2002 Re: Review of Change Orde~s 1, and Compensating Change Order Grey Oaks Phase I 98-29 City of Andover, Minnesota TKDA Commission No. 11692-03 {lITV n;- f ;'';'--- If ~ r, ~ :;~ :' , -~:::~~-~'.::.. ...:_-~- -"". Dear Mr. Erickson: Change Order No.1, and the Compensating Change Order were necessary due, in most part, to changes in the scope of work. You may recall that this project was originally bid in the fall of 1999. The project was not awarded by the City until the spring of 2000. During that period, the developer changed some significant items. These changes included revising the grading plan, adding walks, adding concrete driveway aprons, and adding work to the first phase that was originall y scheduled for the second phase of the development. Change Order No.1 items 1,2,3,4,9, and 11, plus most of the revised storm sewer and street bid items in the compensating change order, were necessary because of these changes. Change order prices were determined by the contractor using an overall crew rate of $460.00 per hour for additional work, plus materials. This rate is consistent with other contractors the City has used. A 15% contractor fee was then added to all material and labor costs as allowed in the contract. Specificallv in Change Order 1: Item 1 Silt fence was not included in the original bid. Placement of silt fence at outlet structures required hand placement. Typical bid prices for this item range between $2.00 and $5.00. Item 2 18" Arch Pipe and Flared End Section were needed due to a grade change by the developer. An Equal Opportunity Employer '. Grey Oaks Phase I City Project 98-29 Change Orders January 30, 2002 Page 2 Item 3 Two 8" DIP storm sewer stubs for the apartment buildings were needed due to the revised trail phasing, The developer was to build and install these pipes when the buildings were built, but before the trail was paved, phasing was changed, and the trail was built before the buildings, Hence, the pipes needed to be installed with this contract. Slip plugs were installed on the ends of these two stubs. Item 4 Trees needed to be cleared over a watermain stub. This stub was planned for in Phase II, and the route was not cleared by the developer. Item 5 A valve nut extension was necessary at one valve that was deeper than normal due to an offset under the stornl sewer. . Item 6 The City changed its watermain testing procedures after the bids were let. The contractor is asking for additional compensation to cover the additional testing cost. Item 9 Restocking of watermain valves and fittings was necessary due to a change from 6" to 8" water services by the developer. This change occurred after materials were on-site, Item 11 Additional cost to raise five gate valves was incurred when the location of the valve was changed from outside of the street to within the street. The location changed because bituminous trail was added at those locations. Also, staff felt it was a better location for them. A second major changed occurred during the construction phase. After the utilities had been installed, the City staff and the developer agreed to change the street grade at the entrance to the project off of Hanson Boulevard. This extra work included additional common excavation along with rebuilding some structures. Change Order items 7,8, and 10, plus the additional common excavation work in the compensating change order were necessary because of this grade change, ". Grey Oaks Phase I City Project 98-29 Change Orders January 30, 2002 Page 3 Specific items relating to this grade change include: Item 7 One existing hydrant was lowered and moved to fit the revised street grade. Item 8 One manhole cone section was replaced to fit the new street grade. Item 10 One barrel section was added to a manhole to fit the new street grade, In the compensating change order there was an overage in storm sewer cost, which relates back to the changes in the grading plan the developer made between the bid date and the notice to proceed was given. There is also an overage in the street costs, which relates back to the additional concrete driveway aprons requested by the developer and the additional common excavation used in the street grade change. I have reviewed these change orders with the City staff, the developer's engineer, and the contractor. Please let me know if you have any questions, Thomas Prew, P.E, Project Manager Enclosures TDP:art cc: Pete Raatikka, Hakanson, Anderson Assoc. Inc. - Developer's Engineer CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims - Supplemental DATE: February 19, 2002 INTRODUCTION Attached is a disbursement edit lists for a claim related to a street improvement project. DISCUSSION Claim totaling $63,410.12 on disbursement edit list #3 dated 02/19/02 will be issued and released upon approval. BUDGET IMP ACT The claim is a payment for a street improvement project. ACTION REQUIRED The Andover City Council is requested to approve the aforementioned claim with the list of claims. Attachments "'Ol . . Ol" . . :>..; . . 0'" . . "'" . . g . . . c<) , 0 . . ",U . . 0 . . 0 . . ,." . ~~ E-< . H'" . 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(763) 755-5100 FAX (763) 755-8923. WWW,Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: February 19, 2002 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $92,810,56 on disbursement edit list #1 dated 02/12/02 have been issued and released. Claims totaling $238,479.50 on disbursement edit list #2 dated 02/19/02 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. Mayor and Council Members February 19, 2002 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of$331,290.06 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson Mike Knight Ken Orttel Julie Trude ,::P . ,'fully 'Ub~;tt,d, Attachments " "'Ol Ol" >" 00. 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H [x.HOO,...,o..Ei '" u '" N E-< Cl::El:E " '" ..,~ '" ..:!~:E""Hr...[x. 5 .., ~ '" H <1:10# "" H '" '" U .",,,, '" '" 00 UN '" U "'''' .f-<';EOOUl " '" '" ~g 6 '" ~~~~gj~~ .., "" ~ 15 .., '" ~ U .., ZN '" " tJO,d-q:! 1113:m '" z " '" H , '" '" "'"' .., .., ~ " " "" '" '" '" "" "', 5 5 ....If'Ir--r--........N E-< ~ ~ ::> E-< UN OO'<l'U"lOOO 0 .., 0 "'0 '" '" ...."""<<:'''''10\01.0 E-< 00 '" 00 E-< . ITEMS GIVEN TO THE CITY COUNCIL DATE February 19, 2002 · Seasonal Road Restriction Notice · January 2002 Monthly Building Report · Housing and Metropolitan Affairs Bills Scheduled for Hearing This Week Article · Neighborhood Business Study/Item #26 . Aztec Estates Feasibility Report (Supplemental) · Butternut Street NW, 173rd Avenue NW & Flintwood Street NW Feasibility Report . Water Treatment Plant Elevations/99-15 . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:IDA T AIST AFF\RHONDAAIAGENDAICCLlST.DOC CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 NOTICE CITY OF ANDOVER SEASONAL ROAD RESTRICTIONS ON CITY STREETS (LOAD LIMITS) Effective Monday February 18 , 2002, residential streets are restricted to 5-ton axle weight limit with some residential streets posted for 4-ton axle weight limit. City collector streets are usually posted at 7-ton. ~~ /Jj ( _~ .~l~~>-. 'Scott B. Erickson City Engineer SBE:rja cc: Anoka Union Mayor and Council Anoka County Sheriffs Office Andover Deputies City Hall TO: Mayor and City Council �, J�/ JANUARY FROM: David Almgren P RE: 2002 Monthly Building Report BUILDING PERMITS Permit/Plan Tax Total Valuation 12 Residential 9 S/W 1 Septic 2 Townh. $ 24,961.56 $ 887.50 $ 25,849.06 $ 1,775,000.00 1 Additions $ 678.89 $ 1150 $ 692.39 $ 27,000.00 2 Garages $ 540.37 $ 8.75 $ 549.12 $ 17,500.00 16 Remodeling /Finishing $ 640.00 $ 8.00 $ 648.00 $ - 0 Commercial Building $ $ - - $ $ 0 Pole Bldgs /Barns $ - $ $ $ 0 Sheds $ $ $ - $ 0 Swimming Pools $ - $ $ $ - 2 Chimney /Stove /Fireplace $ 244.90 $ 5.77 $ 250.67 $ 11,551.00 2 Structural Changes $ 316.12 $ 4.93 $ 321.05 $ 9,869.96 1 Porches /Decks /Gazebos $ 103.25 $ 1.50 $ 104.75 $ 3,000.00 0 Repair Fire Damage $ - $ $ $ 4 Re- Roof /Siding $ 160.00 $ 2.00 $ 162.00 $ - 2 Other $ 890.87 $ 34.76 $ 925.63 $ 69,518.00 1 Commercial Plumbing $ 40.00 $ 0.50 $ 40.50 $ - 1 Commercial Heating $ 35.00 $ 0.50 $ 35.50 $ - 0 Commercial Fire Sprinkler $ $ - $ $ 0 Commercial Utilities $ - $ $ $ 0 Commercial Grading $ $ $ $ 44 SUBTOTAL $ 28,610.96 $ 967.71 $ 29,578.67 $ 1,913,438.96 PERMITS FEES COLLECTED 44 Building Permits $ 28,610.96 $ 967.71 $ 29,578.67 0 Ag Building $ - $ - $ 0 Curb Cut $ - $ $ 1 Demolition $ 25.00 $ $ 25.00 0 Footing $ $ $ 0 Renewal $ - $ $ 0 Moving $ $ $ 58 Heating $ 2,185.00 $ 29.00 $ 2,214.00 32 Gas Fireplaces $ 1,280.00 $ 15.00 $ 1,295.00 24 Plumbing $ 2,720.50 $ 12.00 $ 2,732.50 226 Pumping $ 1,130.00 $ - $ 1,130.00 0 Septic New $ - $ $ 1 Septic Repair $ 40.00 $ 0.50 $ 40.50 11 Sewer Hook -Up $ 275.00 $ - $ 275.00 11 Water Meter $ 550.00 $ - $ 550.00 0 Sewer Change Over $ - $ $ 1 Water Change Over $ 50.00 $ 0.50 $ 50.50 11 Sac Retainage Fee $ 132.00 $ - $ 132.00 11 Sewer Admin. Fee $ 165.00 $ - $ 165.00 12 Certificate of Occupancy $ 48.00 $ - $ 48.00 12 License Verification Fee $ 60.00 $ - $ 60.00 3 Reinspection Fee $ 141.00 $ - $ 141.00 29 Contractor License $ 780.00 $ - $ 780.00 3 Rental License $ 150.00 $ - $ 150.00 0 Health Authority $ - $ $ 490 TOTALS $ 38,342.46 $ 1,024.71 $ 39,367.17 Total Number of Homes YTD 2002 12 Total Number of Homes YTD 2001 13 Total Valuation YTD - 2002 $ 1,913,438.96 Total Valuation YTD - 2001 $ 2,778,770.00 Total Building Department Revenue YTD- 2002 $ 38,342.46 Total Building Department Revenue YTD- 2001 $ 46,596.43 -, u -, LJ .., @ u .., u ..., u ..., FEASIBILITY REPORT u .., LJ ...., u ...., u BUTTERNUT STREET NW, 173RD AVENUE NW & FLlNTWOOD STREET NW ...., u ...., STREET PAVING u CITY PROJECT NO. 01-25 ...., u CITY OF ANDOVER, MINNESOTA ...., u r1 U n u r1 U FEBRUARY 2002 r1 U r1 u rr u " n u n u n ANDOVER, MINNESOTA u FEBRUARY 2002 n u ..., u n FEASIBILITY REPORT FOR BUTTERNUT STREET NW, 173RD AVENUE NW & FLlNTWOOD STREET NW u n STREET PAVING u CITY PROJECT NO. 01-25 n u CITY OF ANDOVER, MINNESOTA n u n u n u -, u I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and n that I am a duly registered Professional Engineer under the laws of the State of Minnesota. u u ~Ld!A. Scott B. Erickson, P.E. Registration No. 20833 n ..., u ..., u ,.., u ..., u n u ,..., L.J ,..., L.J ,..., u ,..., u Overview ,..., LOCATION u IMPROVEMENT ,..., L.J INITIATION ,..., RIGHT -OF-WA Y/EASEMENTS u PERMITS ,..., COMPLETION u ,..., ESTIMATED PROJECT COST L.J ,..., u ,..., u ,..., L.J ,..., L.J ASSESSMENTS ,..., PROJECT TIME SCHEDULE u STREET IMPROVEMENTS TABLE OF CONTENTS Description Butternut Street NW, 173rd Avenue NW & Flintwood Street NW Street Improvements Petition by Residents No additional street right-of-way or easements are required. Anoka County Highway Department The 2002 Construction Season Part 1 - Butternut Street NW, 173rd Avenue & a Portion of Flintwood Street NW Total Estimated Assessed Project Cost $92,304.00 $5,429.65 Estimated cost per lot/property $0.00 to be paid by the City of Andover Part 2 - Existing Bituminous Section of Flintwood Street NW Total Estimated Project Cost $32,485.25 $0.00 Estimated cost per lot/property $32,485.25 to be paid by the City of Andover (Road & Bridge Fund) Total Estimated Project Cost $124,825.25 Street Improvement Charges based on project cost. See Report PRELIMINARY COST ESTIMATE Street Improvements and Restoration ,..., u TYPICAL RURAL STREET SECTION ,..., L.J LOCATION MAP ,..., L.J ,..., L.J ,..., L.J City Standard Drawing 516 Street Improvements and Restoration ". n u n u n u n u n u n u n u n u n u n u n u n u n u n u n u n u n u n u n u LOCATION The proposed project is located in the Northeast quarter of Section 12, Township 32, Range 24 and the Southeast quarter of Section 1, Township 32, Range 24. IMPROVEMENT The improvement for Butternut Street NW, 173rd Avenue NW and a portion of Flintwood Street NW consists of shaping the existing Class 5 gravel to the City's standard rural street section (24' wide), then placing a minimum of 2%" of Bituminous Wear Course over the Class 5 gravel. Finally, Restoration will be done to all disturbed areas. Additional Class 5 may be needed in isolated areas or if the width requirements do not currently exist. This route is a designated state aid street. Street improvements for this route have not been identified in the City's 5 year capital improvement plan and at this time is not slated for improvements which would utilize state aid funds. Therefore, the street improvements for the existing gravel road would be funded by local assessments. The existing bituminous on Flintwood Street NW is in need of reconstruction. This section will be milled and paved with a 2%" bituminous roadway section. The milled gravel will be placed as base course. This section of roadway will not be assessed and will be reconstructed using the Road and Bridge Funds. INITIATION A resident petition was submitted for this improvement. RIGHT .OF-WA Y/EASEMENTS All proposed work will be within the existing right-of-way of Butternut Street NW, 173rd Avenue NW and Flintwood Street NW and easements that exist in this area. There is an existing 66-foot right-of- way. PERMITS Since all work is performed within the City's right-ot-way and easements no other permits will be required from other agencies. Permits trom the Anoka County Highway Department will be required tor any work within the right-of-way ot CSAH No. 18 (Crosstown Boulevard NW). COMPLETION 2002 Construction Season ESTIMATED PROJECT COST Attached to the report is a detailed estimate of construction estimates for the street improvements. The costs quoted herein are estimates only, based on current construction prices and are not guaranteed. Final contracts will be awarded on unit price basis. The contractor will be paid only for work completed. TOTAL ESTIMATED PROJECT COST Part 1 - Butternut Street NW. 173rd Avenue NW & a Portion of Flintwood Street NW (Assessed Portion ot the Proiect) Street Improvements (shaping Class 5, Bituminous Wear Course $76,920.00 and Restoration) '. n LJ n LJ ,.., LJ ,.., U .., U ,.., U ,.., U ,.., u n u ,.., LJ ,.., LJ n LJ n u n u ,.., LJ n LJ n L..J n L..J n L..J Total Estimated Construction Cost Engineer, Legal, Fiscal, Administration (20%) Total Estimated Project Cost $76,920.00 $15.384.00 $92,304.00 Part 2 - Existina Bituminous Section of Flintwood Street NW (Reconstructed usino the Road and Bridoe Funds) Street Improvements (Mill/Reclaim Class 5, Bituminous Wear Course and Restoration) Total Estimated Construction Cost Engineer, Legal, Fiscal, Administration (Not Charged) Total Estimated Project Cost ESTIMATED ASSESSMENT PER LOT Proposed assessments under this project (01-25) will be based on the total project cost. Total Estimated Assessment per Lot Part 1 - Buttemut Street NW, 173rd Avenue NW & a Portion of Flintwood Street NW $92,304.00 = $5,429.65/Lot 17 Lots Part 2 - Existing Bituminous Section of Flintwood Street NW Not assessed, paid for through the Road & Bridge Fund. ASSESSMENT BY PARCEL PARCEL ADDRESS PART 1 PART 2 12 32 24 11 0005 17130 Butternut Street NW $5,429.65 12322411 0020 17153 Butternut Street NW $5,429.65 123224110013 17170 Butternut Street NW $5,429.65 123224110019 17191 Butternut Street NW $5,429.65 12322411 0008 17218 Butternut Street NW $5,429.65 12322411 0014 17251 Butternut Street NW $5,429.65 123224110010 152 173'0 Avenue NW $5,429.65 123224120010 244 173'u Avenue NW $5,429.65 123224120005 286 173'0 Avenue NW $5,429.65 01 32 24 43 0006 17331 Flintwood Street NW $5,429.65 01 32 24 43 0003 17340 Flintwood Street NW $5,429.65 01 32 24 43 0007 17379 Flintwood Street NW $5,429.65 01 32 24 43 0004 17382 Flintwood Street NW $5,429.65 01 32 24 43 0005 17427 Flintwood Street NW $5,429.65 01 3224430011 17432 Flintwood Street NW $5,429.65 01 32 24 43 0009 17473 Flintwood Street NW $5,429.65 01 3224430010 17476 Flintwood Street NW $5 429.65 01 32 24 42 0008 17528 Flintwood Street NW $0.00 01 32 24 42 0003 17539 Flintwood Street NW $0.00 01 32 24 42 0007 17572 Flintwood Street NW $0.00 01 32 24 42 0010 17597 Flintwood Street NW $0.00 01 32 24 42 0005 17674 Flintwood Street NW $0.00 01 32 2442 0009 230 177m Avenue NW $0.00 TOTALS $92,304.00 $0.00 $32,485.25 $32,485.25 $ 0.00 $32,485.25 n u n u n u '-' u r-, u n u n u n u n u n u n u n u n u n u n u n u n L.J ,.., LJ ,.., u PROPOSED PROJECT TIME SCHEDULE Butternut Street NW, 173rd Avenue NW & F/intwood Street NW Street Paving City Project No. 01-25 Andover, Minnesota 1. Neighborhood Informational Meeting February 6,2002 2. City Council Receives Feasibility Report and Orders February 19, 2002 Public Improvement Hearing 3. City Council Holds Public Improvement Hearing, March 19, 2002 Orders Project, Authorizes Engineer to Prepare Plans and Specifications 4. Engineer Submits Plans for City Council Approval and Apri/9,2002 Receives Authorization to Obtain Bids 5. Open Bids May 16, 2002 6. City Council Receives and Awards Bid May 21, 2002 7. Contractor Begins Construction (Estimated) End of May 2002 8. Contractor Completes Construction July 2002 " r <.') Ij Z ~, ~ co 0 I J 00 ..... ~, [bl a::Z lO ...J <( (5 0 III Z a. ~ I J 0 I l- V) . V ' , ; J I 1 , I J .;,: ,I, . III w '" W 0:: , J ~ ::J 0 en I 0 ClW W ' , z'" I -< !:f1Il U I J ~I!! != ,I, v< ~ Cl 0 >w in .....0:: W Z Cl " I J ~ wCl IV! I '" 0 ~~ I-ti > 0:: -w t) o...J ;:, ,,_- . III 0 0 <0 ,..,~ ~ D "'~ I J '" zo- ti'" ~ I Wo 0>- <[ c..w - <( "'0.. 1-....1 Z l- I , .......'" U~ ~cn- I J (:l-I -- w'" W~ <I: D I Zw eno (/.l :.:z !'!:.: oil W I , ~!,! -J~ .~ LL Z 'IJ ~. ~~ Z ::l!Z D ~5E ::Jd . ~ I-t I , If!. ~~ ::E '1'l '" 'oJ I J I in -J >- C3 I' l- I j a.. ....... I ~ U " I J @ I III W , , ~ I J I io , 1 I J rl, .~ I J .;,: ~. I .~ r 1 I J [bl I r 1 I j r, u r, ~ PROPOSED PROJECT BUTTERNUT STREET NW, 173RD AVENUE NW a. FLlNTWOOD STREET NW STREET PAVING CITY PROJECT No. 01-25 177TH AVE u r, HASSAN DELT 013224420012 230 Street Improvements u ..., u 17597 .'"., -~"~."n;~~ <.,~:<#",t~~ D D Part One (Assessed Project) Part Two (Not Assessed) u 17624 FOS1ER CYNTHIA E &; RONALDW 013224420006 013224420009 n n GODIN JOEL R &; LORI L 013224420010 Surrounding Parcels u r, 17539 u ...., u r, u r, u ..., u n u n u ..., u n u ,.., U ,.., U ..., u ,.., U [] ~a ~~ ~Cl. z~ ~< ;:;;,.- o'li ..... ~~ l~ Ie ~ ::i V".l . ' E:3' z = H~ !':5 ~,I, i:5 ~ :g <t. CD3 ~ (J 35 1:!~ -... '- 0 [- g; , L!..! I '" -' L!..! - I " - j [- ~ I c -... I "--" I c.,:) I [- "- I <: "'-, . ~ L!..! - - q{t. " c...") ~ ~ '" ~ f;!;J <.> < ~ ~ ~'" ~ ~ ::5 "'- h to; L ~ '" ~~ ~ ;s <.> ~~ " ~ ~ e 1 o~ e i ! h 0::: W I- <( 5:1- 0:::13 W:::;: !iI>1-1- :l!O<(z iow<( ZO:::-l <( I- Q... t ~ ~~ g,,~~: li""I1" IH;i (f) z: ~Q Q- _ f- 0:::<:( ~w> If- W X --.J WW OJ 'i,[ I,D i ~ i ~ ~ ~ <'i ~ ~ f;!~ ~ '" ~ ~ ~ ~/: li1; \i ~ ~ 1<e ~ ~ ~ ~ ~ !~ ~";S ~ piS ~ ~ ~ i ~ ~~ l~ I ! . 11/ ,., u ~ r\ J rl u: f1 , u r-1 u rj u " r-, u n L.J n L.J ~ u n , u. ;.; February 19, 2002 ...; u '1 W u n u n u P; U ~S~tJ n lj SHORT ELLIOTT HENDRICKSON INC Multidisciplined. Single Source. ., u n l-J !'"-1 u r-, lJ r'I u " L1 r'1 L.) n Li n \....J ,...., u " u n l) n u ~ LJ .-; LJ n w (-I ~J r~ U ~SeJ 3535 Vadnais Center Drive, SI. Paul, MN 55110-5196 651.490.2000 651.490.2150 FAX environmental architecture engineering transportation February 19,2002 RE: Aztec Estates Street and Utility Improvements Supplemental Feasibility Report City of Andover, Minnesota City Project No. 00-42 SEH No. A-ANDOYOlOl.OO Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 Dear Mayor and City Council: With your authorization, we are pleased to submit this supplemental feasibility report for public streets and utilities for the proposed Aztec Estates development. The proposed Aztec Estates development consists of 30.6 acres and is located between Bunker Lake Boulevard N.W. and Woodbine Street N.W., just west of Rosella's Addition. A feasibility study was initiated by the City Council in December 2000, upon receiving a petition for public improvements from the developer, Harstad Companies of New Brighton. The original feasibility report was prepared May 1, 2001, and the project was then postponed by the developer. The project has been reactivated, and this supplemental feasibility report revises the estimated project costs and assessments to reflect the City's 2002 fee schedule. The total estimated cost of these proposed public improvements is $967,029. This includes estimated construction costs plus City expenses associated with the project. City expenses include engineering. administration, fiscal, and legal costs. The project is proposed to be funded with City funds for trunk sanitary sewer improvements (including 63 percent of the proposed lift station) and special assessments to the developer for the remaining improvements. The estimated City cost is $237,195, and the estimated cost to the developer is $881,977. The estimated assessments include lateral improvement costs (including 37 percent of the proposed lift station). sanitary sewer and water main area and connection charges, and estimated seal coating costs. We recorrunend that the City Council, the City staff, and the developer review this report, and if acceptable, proceed with project implementation as proposed. Sincerely, ~ Ifh. @W Todd M. Blank, P.E. Project Manager wrc ,...., q:\cli~nts\a_t\andov\OI01-UZ1\wp\uzleceslmes_Joc l,l r") J Short Elliott Hendrickson Inc. Your Trusted Resource Equal Opportunity Employer ~ ') ( , u --. r1 >-) r) , ,f'-J.' " u ..... , l~ 1'-' I ;.. r1 u (1 1,1 :.-- , r-, u r1 ~J H !) r'" I.) ~1 l< r- w ., LJ r-) ~J r1 '} " lJ Aztec Estates Street and Utility Improvements Supplemental Feasibility Report City of Andover, Minnesota City Project No. 00-42 SEH No. A-ANDOV0101.00 February 19, 2002 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ~fn.UXJ Todd M. Blank, P.E. Date: Februarv 19.2002 Lie. No.: 21815 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 """'\ I ~j f"l u H ~) r\ ~\ ,-,\ u . I i...J r') l,.J ., \ J ~ 1...1 M I ',.) ~ , u t) Ll '"'" LJ -") u n ~) ~1 I) ."\ u r'" ~J r, u Table of Contents Letter of Transmittal Certification Page Table of Contents Page 1.0 Conclusions and Recommendations............................................................ 1 1.1 Conclusions .............................................................................................. 1 1.2 Recommendations. ... ........ ........................................ ......................... ....... 1 2.0 I ntrod uction ........... ...... ..... .... ... .... ......... .... .............. ....... ............... ................... 2 2.1 Proposed Improvements........................................................................... 2 2.2 Site Grading........... ...... ..... .......................... ..... ...................... ........ .... ....... 2 2.3 Sanitary Sewer and Lift Station ................................................................2 2.4 Water Main ............................................................................................... 3 2.5 Storm Sewer ............................................................................................. 4 2.6 Streets and Access Drives........................................................................ 4 3.0 1m plementation ...................... ..... .......................................... ....... ................... 5 3.1 Right of Way / Easements ........................................................................ 5 3.2 Permits .......... ................... ........... ............... ....... .................... ....... ............ 5 3.3 Estimated Project Costs ........................................................................... 5 4.0 Fu nd i ng I Assessments ........ ........... ..... .......... .............. ................ ......... ........ 6 5.0 Proposed Project Schedule ........................................................................... 6 List of Appendices Appendix A Appendix B Appendix C Cost Estimates Estimated Assessments Drawings SEH is a re~istered trademark of Short Elliott Hendrickson Inc. Aztec Estates Street and Utility Improvements City of Andover, Minnesota A-ANDOV0101.00 Page i :J a February 19, 2002 o o supplemental Feasibility Report "1 u Aztec Estates Street and Utility Improvements o J Prepared for the City of Andover, Minnesota n u 1.0 Conclusions and Recommendations 1.1 Conclusions As a result of this study, we conclude that: . The. proposed development can be served with public sanitary sewer, water main, storm sewer, and streets. . A sanitary sewer lift station is necessary to pump sewage from the proposed development to the existing sanitary sewer system north on Woodbine Street N.W. This lift station can also serve additional property to the west of Aztec Estates. . The total estimated cost of the proposed improverpents is $967,029. This includes estimated construction costs, engineering and City expenses. . The project is feasible from an engineering perspective, and necessary to provide public services to the proposed development. The developer will determine if the project is cost effective and feasible from an economic perspective. o . D Q f1 U o o o 1.2 Recommendations As a result of these conclusions, we recommend that: . The City Council, the City staff, and the developer review this report in detail. . A special service district be developed for the lift station service area to collect connection charges to reimburse the City for the portion of the lift station not funded by the Aztec Estates developer. . The improvements be constructed as proposed for an estimated cost of $967,029. o u a A-ANDOV0101.00 Page 1 a n J " I U ,., J '1 iJ Appendix A " Cost Estimates J J n J " J ,..., J 'l , LJ n tJ n , J '1 w n ( u n I U (1 u '1 J J 'l u " W n U ....., LJ r-j u Item No. ESTIMATE OF COST Aztec Estates Street and Utility Improvements City Project No. 00-42 SEH No. A-ANDOV0101.00 Trunk Sanitary Sewer Construction (Costs for Over Depth Main and Non-Lateral portion of Lift Station) Description Unit Quantity Unit Price Amount " LJ 1 2 3 4 5 6 7 . , LJ r'\ Ll n LJ r1 8" PVC Sanitary Sewer Pipe (20'-25' overdepth) 8" PVC Sanitary Sewer Pipe (25'-30' overdepth) 8" PVC Sanitary Sewer Pipe (30'-35' overdepth) Excess Manhole Depth (over 10') 4" PVC Sanitary Sewer Pipe, Sch. 40 Televise Sanitary Sewer Mains Sanitary Lift Station Subtotal Sanitary Sewer Construction Plus 10% Contingencies Estimated Construction Cost LF LF LF LF LF LF LS 536 598 486 180 875 160 0.6260 $10.00 $20.00 $30.00 $125.00 $8.00 $1.00 $175,000.00 $5,360.00 $11,960.00 $14,580.00 $22,500.00 $7,000.00 $160.00 $109,550.00 $171,110.00 $17,111.00 $188,221.00 U Note: Unit prices for 8" PVC sewer pipe reflect the extra cost to install the pipe deeper than 15 feet to the depths shown for each description. n LJ .. LJ n LJ r, w n L) " u ~, u .. ,-1 n u M u .. ...J r1 u ...., LJ r 1 u r-l Ll ... '-J n u t, LJ ......, u n L.J .. LJ ., LJ .-, w n u " u r-, u ....... tj n u -, u ESTIMATE OF COST Aztec Estates Street and Utility Improvements City Project No. 00-42 SEH No. A-ANDOV0101.00 Water Main Construction Item No. Description Unit Quantity Unit Price Amount 1 Connect to Existing Water Main EA 2 $500.00 $1,000.00 2 Remove 8" DIP Watermain LF 130 $10.00 $1,300.00 3 Salvage Existing Hydrant Assembly EA 1 $500.00 $500.00 4 6" DIP Water Main, Class 52 LF 75 $18.00 $1,350.00 5 8" DIP Water Main, Class 52 LF 2550 $20.00 $51,000.00 . 6 6" Gate Valve & Box EA 5 $600.00 $3,000.00 7 8" Gate Valve & Box EA 7 $800.00 $5,600.00 8 Hydrant (8'-6" Bury) EA 5 $1,600.00 $8,000.00 9 Install Salvaged Hydrant Assembly EA 1 $1,000.00 $1,000.00 10 DIP Water Main Fittings LB 1340 $3.00 $4,020.00 11 1" Corporation EA 48 $60.00 $2,880.00 12 1" Type K Copper Service LF 2100 $8.00 $16,800.00 13 1" Curb Stop & Box EA 48 $80.00 $3,840.00 Subtotal Water Main Construction $100,290.00 Plus 10% Contingencies $10,029.00 Estimated Construction Cost $110,319.00 'l L.J ....., U . ) LJ n U M Item No. Ll 1 n 2 3 u 4 ...., 5 6 Ll 7 8 ~, 9 u 10 11 {, 12 Ll 13 14 '. 15 LJ 16 17 " 18 LJ r-"1 L1 r1 '-1 r, LJ ~ L.J -1 u -, '.1 r~ LJ M ,_1 ESTIMATE OF COST Aztec Estates Street and Utility Improvements City Project No. 00-42 SEH No. A-ANDOV0101.00 Storm Sewer Construction .. U -i U ...... LJ n U n L1 n Item No. u' 1 n 2 3 u 4 T\ 5 6 u 7 " 8 9 LI 10 ...., 11 u n L1 n l.J ~, '...-J ,...., U ...., u ESTIMATE OF COST Aztec Estates Street and Utility Improvements City Project No. 00-42 SEH No. A-ANDOV0101.00 Street Construction Description Unit Quantity Unit Price Amount Mobilization LS 1 $10,000.00 $10,000.00 Common Excavation CY 250 $2.50 $625.00 Granular Borrow from Site (CV) CY 250 $2.50 $625.00 Subgrade Preparation RS 19 $125.00 $2,375.00 Remove Concrete Curb & Gutter LF 150 $4.00 $600.00 Sawing Bituminous Pavement LF 400 $2.00 $800.00 Aggregate Base, CI. 5 - 100% Crushed TON 2050 $13.00 $26,650.00 Wearing Course Mixture, 2350 Type LV 4 TON 1075 $38.00 $40,850.00 Concrete Curb and Gutter, Surmountable LF 3700 $8.00 $29,600.00 Seeding (including mulch wI anchoring) AC 2.5 $1,200.00 $3,000.00 Sodding SY 1250 $2.50 $3,125.00 Subtotal Street Construction $118,250.00 Plus 10% Contingencies $11,825.00 Estimated Construction Cost $130,075.00 u ..., L J n u M L1 '1 L.J ..-, L) ,.., LJ n ....J r-, L1 Item No. n L.J 1 2 n 3 4 LJ 5 '\ 6 7 LJ " U ., LJ n LJ n LJ '\ \J " LJ .-, U '1 U " LI n u n U ESTIMATE OF COST Aztec Estates Street and Utility Improvements City Project No. 00-42 SEH No. A-ANDOV0101.00 Access Drive Construction Description Common Excavation Granular Borrow from Site (CV) Subgrade Preparation Aggregate Base. Class 5 (Access Dr.) Wearing Course Mixture. 2350 Type LV 4 (Access Dr.) Seeding (include mulch wI anchoring) Break-Away Gate Unit Quantity Unit Price Amount CY 25 $2.50 $62.50 CY 25 $2.50 $62.50 RS 4.8 $50.00 $240.00 TON 250 $13.00 $3,250.00 TON 90 $50.00 $4,500.00 AC 0.25 $1,200.00 $300.00 EA 2 $500.00 $1,000.00 Subtotal Access Drive Construction Plus 10% Contingencies Estimated Construction Cost $9,415.00 $941.50 $10,356.50 n u ,....., Estimated Special Assessments Aztec Esta tes February 19, 2002 u Project Name: Supplemental Feasibility Report Date: Contract Awaro Date: Final Contract Cost: Estimated Construction Cost: Lateral Sanitary Sewer Trunk Sanitary Sewer Lateral Water Main Stonn Sewer Streets Access Drives n Ll n LJ .., Li Total: " Total Expenses: Engineering Aerial Mapping (1% of street) Drainage Plan (0.3% of street/storm) Administration (3%) Assessing (1%) Bonding (0.5%) Legal and Easement Advertising City Costs (including inspection) Street Signs Testing Construction Interest LJ r'\ u " u ,..., u n Total Expenses: LJ Expenses Multiplier Total Project Cost: " u Trunk Source and Storage Water Main: ..., Connection Charge Area Cha rge Lateral Charge Connection Charge Area Charge Lateral Charge Total Trunk Source and Storage Cost: u Sanitary Sewer. ,...., oJ .., Other Costs Seal Coating City Cost: Trunk Sanitary Sewer Expenses Multiplier Estimated Construction Cost Expenses 26.0195% u ,..., u Total Amount to be Assessed: " $881,976.57 47 Assessment Rate per Lot u .., 1....1 n u ..., Li prelassmlsREV Sheen Short Elliott Henctlckson $214,410.90 $188,221.00 110,319.00 113,982.00 130,075.00 10.356.50 $767,364.40 $92,100.00 1,300.75 732.17 23,020.93 7,673.64 3,836.82 2,000.00 500.00 38.000.00 2,500.00 3,000.00 25.000.00 $199,664.32 26.0195% $967.028.72 6,765 = 47 12 o 47 12 o Each Acre LF. Each AI:.re LF. S.Y. $188,221.00 48,974.15 $237,195.15 Project No.: Amount: Amount: Amount: $1,987.00 1,821.00 0.00 331.00 1,215.00 0.00 $1.00 $18,765.46 I Lot 00-42 $967,028.72 $93,389.00 21,852.00 0.00 15,557.00 14,580.00 0.00 $145,378.00 $6,765.00 (237,195.15) $881,976.57 Page' n u ,...., Lateral Benefits 1. Sanitary Sewer Estimated Construction Cost Expenses 26.0195% LJ " $270,199.53 47 = Assessable Sanitary Sewer Cost: LJ n Estimated Construction Cost Expenses 26.0195% 2. Water Main LJ ,.., $139,023.44 47 = Assessable Water Main Cost: u ,..., 3. Storm Sewer Estimated Construction Cost Expenses 26.0195% LJ n Assessable Storm Sewer Cost: $143,639.54 47 = u 4. Streets Estimated Construction Cost Expenses 26.0195% .. u Assessable Street Cost: $163,919.85 47 = n u Estimated Construction Cost 5. Access Drives n Expenses 26.0195% u Assessable Access Drive Cost: $13.051.21 47 = n LJ $6,765.00 47 = 6. Seal Coating Assessable Cost: n u Area and Connection Charges 1. Water Main Area Charge 2. Water Main Connection Charge 3. Sanitary Sewer Area Charge 4. Sanitary Sewer Connection Charge = $21,852.00 47 = ,..., = $14,580.00 47 = Ll ..., u Summary Sanitary Sewer Lateral Water Main Lateral Storm Sewer Lateral Street Lateral Access Drive Seal Coating Waler Main Area Charge Water Main Connection Charge Sanitary Sewer Area Charge Sanitary Sewer Connection Charge $5,748.93 2,957.95 3,056.16 3,487.66 277.69 143.94 464.94 1,987.00 310.21 331.00 $18,765.46 ILOT ,..., u n LJ ...., u ,., Total Unit Charge: u n u prelassmtsREV Sheel1 Short Elliott Henchj(son $214,410.90 55,788.63 $270,199.53 $5,748.931 Lot $110,319.00 28,704.44 $139,023.44 $2,957.95 1 Lot $113,982.00 29,657.54 $143,639.54 $3,056.16 1 Lot $130,075.00 33.844.85 $163,919.85 $3,487.66 1 Lot $10,356.50 2.694.71 $13,051.21 $277.69 1 Lot $143.94 1 Lot $464.94 I Lot $1,987.00 1 Lot $310.211 Lot $331.00 1 Lot Page 2 ~ ~ n ~ E ~ Iii o U z.:.i 2"~ ~ n ~~ ~ :g < , , N U ~ ~ en ~~~ Q ~ ~ " / / r-, u ,-, ';' S 1'" n u ~J2~J ;';2-4\.1 ,..., LJ r-, I , L.J ...., T??:~~ :\:24',,' PC u n LJ r-, LJ ,..., u ...., u 1~Z~ I't?4~ Ell::2 as 2.7 u ,..., MU~'~hr~<';::~f' H,/;::;::-r :;; L.J FLJY'm~G~') LAc:..r t,-. r"' u n L.J ,..., u ,..., u r-, u ,...., I t;;1 PROPOSED AZTEC ESTATES ~SaJ@ PHONE: (651) 490-2000 3535 VAONAIS CENTER DR. 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I . r;="=-".'j'.\ .~ t~~<<\ =\ ~L;_,~C.' \ \(--_.-=--;- '\ '\ \ gj \ \ , , \ \ , .', J I , ./ " I , , ,1 / I l , l j f " / I , L L , L ....alo LONV\d3\UV-IO LO,^OOl' dSll9nd:l :~lJsn um lO'1I' OMO'9d1H( Lj L.J L L L !O LJ n LJ n LJ n LJ n LJ n LJ !O u n u n u n u n u n u n LJ ..., u 0.. ..., V1 '" ::> U E; Iii n b: ::> U r-~ E , , 0 j ..., L1~ o z W ,.-$-~ j 4.... 0: 0 /1 .... '" ri 'T ~ ~ LJ w ~ /.... w ,. < 0:: " 0 x R/W 4:1 MAX 2~ 4'.\ ,- ",. ~OC ff""~' J SEED & MULCH OR SOD PER EROSION CONTROL PLAN (TYP) ~SeJ0 PHONE: (551) 490-2000 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 13.5' 8' 15.5' R/W 50' It 15.5' 13.5' 8' 2~ SURMOUNTABLE CONCRETE CURB AND GUTTER 2.5" (MIN. THICKNESS) SPEC. 2331 TYPE 41 WEAR COURSE 4" (MIN. THICKNESS) SPEC. 2211 CLASS 5 AGGREGATE BASE COMPACTED SUBGRADE NOTES: ,. B618 CONC. CURB AND GUTTER TO BE USED AT ALL RADII AND CATCH BASINS. 2. CONTRACTOR SHALL GRADE BOULEVARD AS SHO'M'l TO PREPARE FDR ADDITIONAL TOPSOIL PLACEMENT (BY OTHERS). 3. BOULEVARD SHALL BE ROUGH GRADED TO ALLOW FOR INSTALLATION OF THE PRIVATE UTILITIES. THE CONTRACTOR SHALL THEN REGRADE THE BOULEVARDS AND SEED WTH MNDOT NO. 900. AND MULCH FDR TEMPORARY EROSION CONTROL AZTEC STREET WOODBINE STREET TYPICAL STREET SECTION NO SCALE FILE NO. ANDOV0001.00 DATE: 2/19/02 TYPICAL SECTION CITY PROJECT 00-42 ANDOVER, MINNESOTA