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Home My WebLink AboutCC February 5, 2002 - CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N. W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US Regular City Council Meeting - Tuesday, February 5, 2002 Special Economic Development Authority Meeting - 5:45 PM - Conference Room A. Call to Order - 7:00 PM 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (1-15-02) Consent Items 4. Approve Change Order #1I00-39/Chesterton Conunons North 2nd Addition - Engineering 5. Approve Change Order #1I98-29/Grey Oaks (Supplemental) - Engineering 6. Reduce Letter of CreditlDeveloper's Improvements/W oodland Estates 2nd Addition - Engineering 7. Reduce Letter ofCreditlDeveloper's Improvements/Woodland Oaks - Engineering 8. Declare Cost/Order Assessment Roll/OI-27/CreeksideEstates 2nd Addition - Engineering 9. Accept Feasibility Reportl02-101 Ashwood Estates (Lots 2 & 3, Block 1) - Engineering 10. Accept Petition!02-13IPrairie Acres Addition (Lots 1 & 2, Block 1)/SS & WM - Engineering 11. Order Supplemental Feasibility Reportl00-42/Aztec Estates - Engineering \ 12. Order Supplemental Feasibility Reportl00-43/Natures Run - Engineering \ ) 13. Order Feasibility ReportlOI-30lPrairie Road Reconstruction/2002 CIP - Engineering 14. Order Plans & Specs/02-3/2002 Crack Sealing/2002 CIP - Engineering 15. Order Plans & Specs/02-4/2002 Seal Coating/2002 CIP - Engineering 16. Order Plans & Specs/02-14/2002 Overlays/2002 CIP - Engineering 17. Order Plans & Specs/99-l5/Water Treatment Plant/2002 CIP - Engineering 18. Approval to Advertise/Sell City Vehicles - Public Works 19. Approval to Purchase New Forklift - Public Works 19a. Accept Resignation! Appoint Park and Recreation Member (Supplemental) - Engineering Discussion Items 20. Review Residential Sketch PlanlHans Hagen Homes/Property Located at 2054 Conunercial Boulevard NW - Planning 21. Review Residential Sketch PlanIBoone BuilderslFoxburgh Crossing - Planning 22. Approve Ordinance Regulating Private Airfields & Ultralight Activity - Planning 23. Resident ConcemslFox Hollow Parking Issues/Oak View Middle School- Engineering 24. Appointment Reconunendation!Conununity Development Director (Supplemental) - Administration StaffItems 25.' Reschedule March 5th Council Meeting - Clerk 26. Schedule Board of Review - Clerk Mayor/Council Payment of Claims Adjournment ~ CD I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: February 5, 2002 INTRODUCTION The minutes of the January 15, 2002 regular Council meeting have been provided by TimeSaver Secretarial Service and the minutes of the special closed executive session of the Council held on \ January 15, 2002 have been provided by James Dickinson. , J DISCUSSION Copies of the minutes have been e-mailed to all councilmembers and hard copies have been provided to Councilmembers Trude and Knight. ACTION REOUIRED The City Council is requested to approve the minutes of the regular meeting held January 15, 2002 and the special closed executive session held January 15,2002. Respectfully submitted, /l.L- iJ~ Vicki V olk City Clerk / G) J CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator1JL-. Scott Erickson, City Engineer~~ FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Approve Change Order #1/00-39/Chesterton Commons North 2nd Add. - Engineering DATE: February 5, 2002 INTRODUCTION This item is in regards to approving a change order to Project 00-39 for additional ditch grading '\ and the adjustment of storm sewer structures. , ) DISCUSSION Minor ditch grading and storm sewer structure adjustment was required to handle street runoff so the storm sewer system will operate properly. The Developer and his Engineer have reviewed the extra work and find the cost and work reasonable. BUDGET IMP ACT This is part of the project and will be funded through assessments. ACTION REQUIRED The City Council is requested to approve the resolution approving Change Order #1 for Project 00-39, Chesterton Commons North 2nd Addition Respectfully submitted, Q~CJ~j; David D. Berkowitz , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING CHANGE ORDER # 1 TO PROJECT NO. 00-39, CHESTERTON COMMONS NORTH 2ND ADDITION~ WHEREAS, the City of Andover has a contract for Project No. 00-39 with_ Volk Sewer & Water, Inc. of Brooklvn Park, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 00-39. Adopted by the City Council of the City of Andover this 5th day of Februarv , 2002. CITY OF ANDOVER " ) ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / - J CHANGE ORDER NO.1 City of Andover - Project No. 00-39 Chesterton Commons North Second Addition Utility and Street Improvements MFRA #13134 Grade ditch at north end of project and adjust storm sewer structures ADD $ 431.25 LS TOTAL TillS CHANGE ORDER ADD $ 431.25 LS ORIGINAL CONTRACT AMOUNT $ 357,058.99 CHANGE ORDER NO.1 $ 431.25 - REVISED CONTRACT AMOUNT $ 357,490.24 \ , APPROVED: ACCEPTED: V 0 LIZ n ~ 'vJ AT Cf?, I IV G CITY OF ANDOVER .':) S \'J E rce: BY: BY: D_dH ~ ys. ifd.-k/ DATE: DATE: 1/4 /02. RECOMMENDED: MFRA BY: 9. f1t {~Dn; DATE: rJ Oljo? 10""L- I I s:\main:\and13134\specslchgorderNo 1 / @ \ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratot{V FROM: Scott Erickson, City Engineer SUBJECT: Approve Change Order #1I98-29/Grey Oaks (Supplemental) - Engineering DATE: February 5, 2002 INTRODUCTION The documentation for Change Order #1, Project 98-29, Grey Oaks is being prepared with anticipation of the item being provided to the City Council prior to the meeting. Respectfully submitted, J d&#LL- Scott Erickson cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW J CD , CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MrNNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato( Scott Erickson, City Enginee \ FROM: Todd Haas, Asst. City Engineer SUBJECT: Reduce Letter of CreditlDeveloper's ImprovementslWoodland Estates 2nd Addition - Engineering DATE: February 5, 2002 INTRODUCTION This item is in regards to reducing the developer's Letter of Credit #00-11 for the developer's improvements for Woodland Estates 2nd Addition. / DISCUSSION Attached are Pages 4 & 5 from the development contract that the City entered into with the developer. The developer has completed about 95% of their grading. There is some grading that needs to be completed for the proposed church site and the west end of the plat in Outlot C. So therefore, the Letter of Credit can be reduced again. Street lights have been paid to Connexus Energy. Amount Reduce Available To Reduction Woodland Estates 2nd Addn. $25,000.00 $10,000.00 $15,000.00 ACTION REOUlRED City staff is recommending the City Council reduce the Letter of Credit #00-11 for Woodland Estates 2nd Addition to $10,000.00. Respectfully submitted, ~~ '. , J cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake MN 55304 A \ .~ ,~ " adequate drainage on all temporary streets. H. The Developer shall furnish street lights in accordance with the City's Street Lighting Ordinance No. 86. The Developer shall conform to Ordinance No. 86 in all respects. The City shall order the street lights and Developer shall reimburse the City for such cost. General Requirements: 1. Residential street lighting shall be owned, installed, operated and maintained by the electric utility company. City and electric utility company shall enter into a contractual agreement on the rate and maintenance of the street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges, b. Pay for street light charges for all lots owned by the Developer. J I. The Developer shall dedicate and survey all storm water holding ponds as required by the City, The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. ; ." J. The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. K. The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development. L. Cost of Developer's Improvements, description and completion dates are as follows: Description of Estimated Date to be Improvements Cost Completed 1. lhlding. Certi':.tkatioo of Ira-ding If ,,"6.(,,7 . $59.~OO.93 Mly 19. 2(XX) la, LlA.~7 & As-&Iilts 4 - (I) ..., .., (')oe. -.CD III ,/ ....<:J "<CD 0 en 0 CD " :T"O :E , e1..CD " - ., ;+" Qen:T e.-.... CD ':T 2, E'rosioo Cootrol .., ,CD $500.00 cn--fDi ng 3, Tree Protection $500.00 O1-Qli ng 4. Iron M:nn'ents & Certification of $3:;500.00 Jlugust 15, 200) ~ c::::> Placarent 5, Tree I6rDva 1 $I, SOO. 00 Mly 19, 200) 6. Street Miint.enance $500.00 cn--fDi ng 7, Installatioo of Street Lights $1O,fm.OO ~ Jlugust 15, 200) 0 8, Total Estimated Construction Cost ,1.".{.7 "i.~~.VT For Developer's Improvements: $ 76,<m.00 Estimated Legal, Engineering and (000 Administrative Fee (15%) $ 11,400.00 1-" a~ Total Estimated Cost of Developer ~""".,? 1 Improvements $ 87,400.00 1"1 j,pJ. , 7 -' Security Requirement (150%) $ 131,175.00 '/2.r; 8t!!J__ 10,(1:)0 M. Construction of Developer's Improvements: - 1, Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2, Inspection, All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction, 3. Easements, The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer's Improvements as determined by the City. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as , the City shall determine, , 4. Faithful Performance of Construction Contracts and Bond. 5 - - . r-----.- :'U .. u .,- I Ri.:CtlV I:.U \'-r-- - 1 0 December 28,2001 i I ~-22002 'L ' ' ! ____.-J Mr. Todd Haas i CITY I.l~ f W~fl; OJ, r ...._-_.~"...., Assistant City Engineer CIlY OF ANDOVER 1685 Crosstown Blvd. NW Andover, MN 55304 RE: WOODLAND ESTATES SECOND ADDITION Dear Todd, We have a letter of credit with the city-{lf Andover regarding a performance escrow in the amount of $25,000 for Woodland Estates Second Addition. This is due to expire on February 7, 2002. I am asking for a reduction in this letter of credit down to $2,500. We have removed all the dirt on the far west end of the project. This was completed this fall, and the only thing left to do is some restoration or seeding, , which can't be done until next spring. If you have any questions or concerns regarding this matter, please contact me at 763-427-7500. I appreciate your immediate attention to this matter. bma 13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192 www.woodlanddevelopmentcorp.com (j) '. CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~t Scott Erickson, City Engineer FROM: Todd Haas, Asst. City Engineer SUBJECT: Reduce Letter ofCreditilleveloper's Improvements/Woodland Oaks- Engineering DATE: February 5, 2002 INTRODUCTION This item is in regards to a request from Woodland development to reduce the developer's escrow from the developer's improvements for Woodland Oaks. . ./ DISCUSSION Attached is Page 5 from the development contract that the City entered into with the developer. As the developer completes their improvements, the letter of credit can be reduced. A majority of the grading has been completed. Some seeding and minor cleanup (sand in the street, building construction debris, etc.) needs to take place along with a garage that needs to be removed on Lot 1, Block 7. The as-built and certification of grading have been submitted to the City by the developer's engineer. It is recommended that the $500 escrow for the removal of dead and diseased trees continue to be retained by the City to allow for further evaluation which will be done this spring/summer. Letter of Amount Reduce Credit Available To Reduction Woodland Oaks 01-18 $11,200.00 $5,000.00 $6,200.00 ACTION REQUIRED City staff is recommending the City Council reduce the Letter of Credit 01-18 for Woodland Oaks to $5,000.00. Respectfully submitted, ~k- cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake MN 55304 . - r'. # ., j " ~if" Description of Estimated Date to be Improvements Cost Completed 1, Erosion Control $SUO-:tJf) Ch-!:Ding 2. Tree Protection $500 .00 Ch-GJirig 3, Iron fobmJients & $3,SOO.OO 0 Septffibo...r 7. 2001 Certification of Plac:arent 4, G-ading Cerification, $35-;OOr.OO ~ \~3~ Septerrber 7. 2001 Chlbing, fls-&lilts 5. Installation of Street Lights $;Y-..>OO.OO t:> Sep'teiTDer 7. 2001 - 6, Tree Iamva 1 . $500 .00 Septarbo...r 7. 2001 ---- - 7, J 8. Total Estimated Construction Cost For DeveloRer's Improvements: $ ~ t7.na. "''>'03 293'1 Estimated Legal, Engineering and Administrative Fee (15%) $ 7- 12:5- ' ~~ .q.-;;= 11- <;;:,.........-- I $'00 . Total Estimated Cost of Developer Improvements $ S4.-625- . , ''::;- " .,..s:. , 1IffI/i--t:J/j~ I ~~3"( Security Requirement (150%) $ 8-i-;gee- 73-, I~ -// ~ rY..) . ) ~coo M. Construction of Developer's Improvements: 1, Construction. The construction, installation, materials and equipment shall be in accordance with the plans' and specifications approved by the City, 2, Inspection. All of the work shall be under and subject to the , . inspection and approval of the City and, where appropriate, any J other governmental agency having jurisdiction. 3, Easements. The Developer shall dedicate to. the City, prior to approval of the final plat, at no cost to the_City, all perm anent or - 'I / RCiJ;fv'1:: D 1 r '-""-"-"1 ! .. I : DP' 2 to' .....' December 21,2001 I ...u U:,. ..! 1 , , r: ;::;,:-;~:'-,-""', I Y t ~ ~ ,:' --_..~,._--- .._~._.~~~, '".- --... Mr. Todd Haas --.-__-1 Assistant City Engineer CI1Y OF ANDOVER 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Todd, I am requesting release. of our letter of credit in the amount of $11 ,200 for site work in the plat of Woodland Oaks. I am aware that Pete has certified and addressed all the issues that you had concerns about in a letter dated December 13,2001. We have also completed the emergency overflows for the storm sewer retention ponds to the culvert underneath County Road 20. If you have any questions or concerns, please contact me at 763-427-7500. , j Thank you for your immediate attention to this matter. Sincerely, ~Uund Executive Vice President cc: Jane Lease 13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192 www.woodlanddevelopmentcorp.com ~ \ CITY OF ANDOVER / 1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Em. City Adminimato1L Scott Erickson, City Engineer FROM: Todd Haas, Asst. City Engineer SUBJECT: Declare Cost/Order Assessment RolllOl-27/Creekside Estates 2nd Addition- Engineering DATE: February 5, 2002 INTRODUCTION This item is in regards to declaring costs and directing the preparation of the assessment roll for the Creekside Estates development, Project 01-27. \ DISCUSSION J The City has received a petition which has been previously accepted by the City Council from the property owner for the improvements. The improvements were constructed in 1987 and assessments are pending and now need to be distributed to Lots 1-4 of Block 1. Previously adopted deferred assessments from Project 87-28 will need to be re-assessed to Lots 1-4, Block 1 Creekside Estates 2nd Addition. Therefore, the declared assessment per lot (Lots 1-4) (which is the first step as required by law to be able to levy the assessment to the property) would be as follows: Note: Lot 5, Block 1 (which is an existing home at 14440 Crosstown Boulevard NW) is connected to municipal sanitary sewer and water and was previously assessed all the appropriate charges. Proposed Declared Final Costs Sanitary Sewer (Connection Charges) Total Amount Connection Charges PIN# Assessed (Proi. 87-28) (previously assessed) 27-32-24-31-0041 $844.60 4 Units Charge per lot $211.15 I Mayor and Council Members February 5, 2002 / Page 20f3 Watermain (Connection Charges) Total Amount Connection Charges PIN# Assessed (Proi. 87-28) (previously assessed) 27-32-24-31-0041 $3,880.00 4 Units Charge per lot $970.00 Sanitary Sewer & Watermain (Area Charges) Total Amount Total Acreage of Site PIN# Assessed (Proi. 87-28) (previously assessed) 27-32-24-31-0041 $3,389.10 1.95 Charge Per Lot $847.28 Watermain Area Charge per lot $423.64 Sanitary Area Charge Per Lot $423.64 Sanitary Sewer (Laterals) Total Amount j PIN# Assessed (Proi. 87-28) Previously Assessed 27-32-24-31-0041 $8,931.56 4 Units Charge per lot $2.232.89 Watermain (Laterals) Total Amount PIN# Assessed (Proi. 87-28) Previouslv Assessed 27-32-24-31-0041 $6,097.08 4 Units Charge per lot $1.524.27 Street & Storm Sewer Total Amount PIN# Assessed (Proi. 87-28) Previously Assessed 27-32-24-31-0041 $17,308.36 4 Units Charge per lot $4.327.09 Sewer Sewer Connection Char e $211.15/Lot Sewer Area Char e $423.64/Lot / Sewer Lateral Char e $2,232.89/Lot Sub-Total $2,867. 68/Lot Mayor and Council Members February 5, 2002 " Page 30f3 .- Watermain Watermain Connection Charge $970.00/Lot Watermain Area Charge $423.64/Lot Watermain Lateral Charge $1,524.27/Lot Sub-Total $2,917. 91/Lot Streets & Storm Sewer I Sub-Total $4,327.09/Lot I Total proposed declared estimate per unit = $10,112.68/Lot (4 units) Total proposed declared cost to be assessed against Lots 1-4. Block 1 = $40,450.72 BUDGET IMP ACT The $10,112.68 per unit would be assessed to Lots 1-4, Block 1 Creekside Estates 2nd Addition. ACTION REQUIRED The City Council is recommended to approve the resolution declaring cost and directing : preparation of assessment roll for the improvements for Project 01-27. Respectfully submitted, ~:f~ cc: Robert Day, Taylor Made Homes, Inc., 3200 Main St., #310, Coon Rapids, MN 55448 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN STORM SEWER AND STREETS FOR PROJECT 01-27, CREEKSIDE ESTATES 2NiJ ADDITION. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 40.450.72 so that the total cost of the improvement will be $ 40.450.72 . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 the amount to be assessed against benefited property owners is declared to be $ 40.450.72 2. Assessments shall be payable in equal annual installments extending over a period of 9- years. The first of the installments to be payable on or before the first Monday in January 2003 , and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece '. or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 5TH day of Februarv , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk .. "Ii c--...~';Y """",,/,.,,.1.1.1,/11): I\j ~ .. c- ""." _.11' -r ',.. , . ~ I . G10N. 'Ii~~~ I?--~. . '"...' I . W1i11r ~~E:: ~GRE,,---/i;;~t(s~\' .,~ >-.~~I I ' . , .-,\, I3l?j' 2 .:... ~ .. ~ //. '. .. p.,' . ,~ : '--, Q?) .0a. I, ........:..... ~:~,..",,~, .,....1...\ - i ", ~ .,,""-l'lOl_'_ .. 'l/. i . . 3" ,,\1.1 ~ ,\.j,I"I"i'I':"/-I.I."" ",.". . ',... Hi ~~""7.',~. '",.:'i-I" , \L.J 9r'i)- l~ j q....'l' 4 R=~, ': :t1.- R : " , , ,I N--.J."'AtFS':H- ""'".i'1i-Jl-l- ,.,/ 17::.,~. " . ' " ""iJjf, . 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", ".", 1--7:~ -I{';' ". :'ff;~ ,~;, !f';~ '~ {""""" ".", ';J; OO~.::, . 1 "5: '. p "WI ,"~ Mtf~,:~;Jf~Arrj;s'$ECO, i: !~'t " :~.'--:~wO".:::, II ~ it . . ; \--.;:... "J'I"-, t~,~;:jj "1Y, .'; . ""'r~ 1 ,; · HI'!ll1I'!:i-;....",I~, l<--'ffi~' "_ ". . L I 1, :. : ;, --.I" J I/ill ''': ~III:,!. " . ~" . 'i' ,_" ,.~/;. :~~"'"~"'LV4ln:::.~ Ith;;~",,"II, ~ l'3 (ai,' " "'! . .' ,. '~C' ,.,u,,< ~ ".:,,: :''''''+~~!:S~ ,,' . ,,, ,e J.>!C ::,' ~ I )',...~~.~ I ' ..~~~~, -,~ , ~ CiTY OF cue,..,: F(Ai":DS, t,,-.;OK!:, GG.~ 0J \ CITY OF ANDOVER I 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John E=, Chy Adminhtratot Scott Erickson, City Enginee . FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Feasibility Report/02-IO/Ashwood Estates (Lots 2 & 3, Block 1)- Engineering DATE: February 5, 2002 , INTRODUCTION This item is in regards to approving the resolution accepting the feasibility report and waiving public hearing for Ashwood Estates, Project 02-10, for watermain and sanitary sewer. ) DISCUSSION The property owner petitioned for these improvements earlier this year. The services for sanitary sewer and water were installed about 1993, but not assessed as the sanitary sewer and watermain were constructed as trunk. Past practice was not to assess existing properties abutting trunk lines until the property owners petitioned to hook up. FEASIBILITY REPORT The proposed assessment is based on 2002 rates and they are as follows: Sanitary Sewer Sanitary Sewer Area Charge 1.22 acres x $1,215 per acre = $1,482.30 Note: Lot 1, Block 1 was previously assessed 0.28 acres, Total area of plat 1.5 acres. Connection Charge $331 per unit x 2 lots (Lots 2 & 3) = $662 Note: Lot 1, Block 1 was previously assessed. Lateral Charge 172.76 ft. x $33 = $5.701.08 TOTAL $7,845.38 Mayor and Council Members February 5, 2002 \ Page 2 of2 / Watermain Watermain Area Charge 1.22 acres x $1,821 per acre = $2,221.62 Connection Charge ($1,987 per unit) x 2 lots (Lots 2 & 3) = $3,974 Note: Lot 1, Block 1 was previously assessed. Lateral Charge 172.76 ft. x $33 = $5,701.08 TOTAL $11,896.70 The total proposed assessment for sanitary sewer and watermain is $19,742.08. Note: Streets and storm sewer were previously assessed under Project 94-3. Total proposed estimated cost per unit = $9,871.04/10t (2 units/Lots 2 & 3) BUDGET IMPACT The $9,871.04 per unit would be assessed to Lots 2 & 3, Block 1, Ashwood Estates. J ACTION REQUIRED It is recommended to approve the resolution accepting the feasibility report and waiving the public hearing for Project 02-10, Ashwood Estates (Lots 2 & 3, Block 1). Respectfully submitted, ~~ cc: Kevin Tramm Construction, Inc., 3585 Lexington Ave. N. #173, Arden Hills, MN 55126 / CITY OF ANDOVER , COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY AND WAIVING PUBLIC HEARING FOR THE IMPROVEMENT OF PROJECT NO. 02-10 FOR SANITARY SEWER & WATERMAIN IN THE FOllOWING AREA OF ASHWOOD ESTATES (lOTS 2 & 3, BLOCK 1). WHEREAS, the City Council did on the 15TH day of January ,2002, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility stud~ was prepared by the Citv Enoineer and presented to the Council on the 5 day of February ,2002; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 19,742.08 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 19,742.08 and waive the Public Hearing. MOTION seconded by Councilmember and adopted by the City Council at a reoular meeting this 5th day of February , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 02.. - 10 \ .~--_.._'_._-~- \ i <........-,. I r- _.'. ~ I I ~- .-~ - ~ I , U!::.l, .- . Date Jl-/?/PoO/ \ I ' (\ ~ri~::-:"- ;.-~ . -'" -_.-' - - -, -.... , .-, . l', . , .. ...---' \-__.~.._ ,,~r _ - "" -- Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements ofCWat~r~~in, sanita'Y_ s~w0storm sewer and streets (circle one or more) with the costs of the improvement to be assessed against my benefitting property. Said petition is unanimous and the public hearing my be waived. We would like to be assessed over a 5 year period. 7)~ P rt ~ jQ3VIN ~M c-l...'71t.... C.'t'1 ON \ '''''. rope y wner $'S'I:&.4a Address 'Sq~I-l2!XI...~.., ~"" ~ 1/-17$ 1I1Ui!!#I"'~L"'1 ,.,,#01 City, State, Zip Phone (Home) (oS1- '"~~ -'S"",.... (Work)~/=4BI-l! 1fn AsHwooD E.S7AiES I. 'I ~..r ~~ '\' .~. 2: 1S4TH AVE. NW I~.'\~<;~"'~ I I 2 <\G~ ,j 3' c 1 - _. s , t}." a lw I 7' ::t:: 1\:\ l. .:/ ~ :j 'OSOO AV~ NW I ~ 1 ,I I ~~:::C I I ~ I .,,: II 1.1 l:5j I: 1S2N0 AVE. NW t ~~~ .' I I ' I ~ ~ L I T!i-. --~ 1-1 ---- f-- .~.:\- I --- '" ' _ I l,.0tO'ST AV~ NW i 1-..1 ./ ~'I 'I ' I ~. ./ Si~~ .. ; I!)OTH AVE. NW . rl ."" ~ ~~ ~'>- - ' I '--. - <" <S-J1 l II .'-.....,.:;" ,\ P_cr-:-- ! '" 'I iZ-. I -1; T I \-. I - -=--- 14.TH AVE. NW I' i"'-' . . I ----t.: 'f' .'1 \~ ' .: ~. I ~ ' , , , .I" <V ,. I rD).RilES!18~Ll.(~0./. .....'.......... I..' '4'''' AVE. NW " ri. ,f . [=:= J ....}{ '~I _ _c--- ~K.T:S: ~i. 1'10 =10D.. ..... I ..,' '.' 1----.. c--- I I --~..r>:---._---!-_____----:--._____ ---- ~___ iJ- t--.L- _L_ ~ _~ -,..... -\-- ,,- I47TH AVE. NW II 1 .." '/.b?' ,II, "-'=: 1 -I I J' 4 V' // I " J 4 # . .. - . . I tAR h ROLLlIIG ~ - '-- I / I" I " 146TH AVE. NW , , ' J - IOAKS - I I '1 1:1, I ." I. T' , I, I I, I # . I I ~ ' , I'. I' , I.~t"'" ; If,,,::": ~ I I : Ilia I-- ,"TH AVE NW ~ 1I.~ r I (f.~ z;l'1-j~ j I 213 & ~! ~f~' , . i~' <<-? I ~ ~~L ~ I If :, ,AJU 0 IIIOR'S I-- '44TH AVE. 'W ~ ~!l~ 1 \" ~o ~ :.;.~ tfh..... I-- ~_,'" :: I ". '..r~ 'I'I~.~ ~--j f----- . :: J.1J,i61" ,II! + ~ l(, I ~~ 6 """1' 'i ''';<'': 1V/~ ,.~ ' '--- ~ 1 ioI~w''''' ~~ : I-~ : ~":;,l::i- ~~i-:tJ: :H~oi;~,- - .1-7 .. ~~ K",. Il1o.-:0. -. '4S00 AV~ NW ~1"I,lK. 'I ., "~~ . ~~,.., II ""ry ~ ~..;m;;.", ,..", .'L<.I,,"'"Lf";'o..." .;'/,7"A/. / ., A i":~ " '.,'" coHO.. ,.' II, I ...T,l\,:~ ",,,,," , 'lI ' 0.... ~ 14 l~1 I:rd~ b. .', .- :. ",,' il(.'~I'" .. -J 5 P'~' ~,~~ ..,...',..-..', ':'I~' ~~..~ ~.411'1'''''I'''I'''' ,,,"" .I-iJ <\\\\'004 ~.' '.,~ ~~, '42N0 AVE NW ". '" ' "",',, ~-\.'-<J~'i' ,., " .. \\:~6~~' ~~.,,\ . ""%1 "' ~-, ", I O~' , ' , t. .1,.! n' .". iil1'1'~~:!:lli:, .-.r1~i~ W 1'-o.~~O ~ ';'" "".' -t.i~", I' 'i'9~'~iE~~5 !7 I S~~ \ \\ 00. ~ .. '5.,.... . _tJltdt....tJ1.... t: ,',.~ , ~., ,', ~ ~ pr.~~ '", t!~. 141ST AVE. NW :.c.//;J:!t;"L.SyV"I?I.@'" , ,.....'1 ..J[pI.,[.ft-.. ..!)~i~i':'?'C'f""'"" ,.;.!'i;;/; ,Il/L.. ,;-..;..""'"...".".,,~I..~.. '.~'<:'~" ,,0' iJ:'ti:i'C\,u;"" ~ Io..i It.;, ~ ,"'" ,,~~ 4~)>/S\6> ' ~" , ,-',ff,!' tt-.I VI~ oF.r-2.R't~~" ~;; '~M.,,, ~:-/j,!i~V.~ <;j"', ~ ~~ "'b~.K\i:'" '1~i.~~~~' ADOI:;,y< '40TH AVE. NW . r.:1"'J' I~~.,. '%\~'" n ""~W' '-"..,,'''''., ~l'''' " . H.., -;.,. . /<... ,/,) N. .~" "v/"" . ,,"" " . -/,""'.~,'" .., " 17 .~'" '. . . II, .~. ON . . _N:!'",,,.,. SoN .~'" .~~ ~ff; ~"" ",y.:;;~,,,~ . ,,0';E'i,~'. .--. ~ . "~.,, .".0.. "'fNil" . .~..,,~. ' ,,\d~,.~.~ L .l'! I ~\,. ,'1'1,. -....>> !: '..."....---<'" II~\.. ilv." .'01'"'' .' I "... .("'~' '=c,,, '" ;;'",''' t 'viI/;, "," ,....... . ':' '" ~ '~~B"'oqK ,~' . ,yr'""",, ".TH AVE "" . .aJ it I/......,l, '1"1}) . I . '5'Ji}T . '7<, urr, f\ 1I:;;'; 7 I H, '>. .~.. , ' ~~, I::~ .,' ,,,..{,>>':.t;D. ., .<JYffj. '~~.......D.......,..;;.~...'.....':....;:...'......i..:..........0;;\...,................. ;,,~ =\ ',', . ;:s..16~'..' 1"""/ T " iTI I.' r I""""-:~:..j"'.~",.-n $"",1............,..'..''........_.......:......::.. -...... 10 ... ".........::,.,1 I'~~' '.. HI[' .,"f,-...~r.".. '~2 W. .,..."",/0 """- ...: ".!-\~lVf "" '" .' Q--i- ~ , ;J,. tI1 0< '::t ...' .,~_.,..:.-..-........',... 17 t 21 '~I' ,[!/.' It'''I..ili. ~ ~I..r, u-;-r--<: ...rt!jj,:., "'.i?'I:@~,.;~ ....., ...i.'~ :l::::,;.:~./!.".I'.~'-;<\., "8THAV~NW ~1'"\'2N,D tf. ' '~1J.i,I'\ y . , ~. .... a ,,'J' 4?). i 'ltY>' , It"\' .-L' I.\:.\'\'r-~............ .. "~7 1!1~11--r.~.<-1 < II, I I '''1/2 . '~.-:..;<. -, ... . 1 , 1..>._:. ,AO . - ~'.. II' 7"::: . "- __--j ....~.<~L.A< :..l-j I,." :<CC I.': c".'FT:, .!2;.I~Cl.ilJ;S;c:-:::=: "TTH AVE. NW . VCR !:.c: ..... 0SSIiYC'i. ;: .............. I :.!...i~ii~.'\i<..~~ LAKE .... i.i c, !~;< F: -:. ::"/-::1:::<::: 136TH AVE. NW .il < ~.'.' :,";! REDRAWN AUG,!! '01. ..... REV. AUG.!! '1/<., ,1(; < ........ lii_...,' [i'i(!(... .......X REV. DEC. ~ ---il< 'i'i\ Fi~ ~;,i.; 00IF ViE'..i';l ........... I35TH AVE, NW ~~~: ~g~:: !<J[~ 'Z'............t\.'-...;;/.'l..Hi,..ii~iiilliji. I,('i.,,; REV, MAY \I i, 'J ~8t>;,"~i;iX f8L.2.,jTii. REV. JAN Ii ! I I\lKt-M:\,IC li.,..,-Hr\r:\Xl".X 134TH AVE, NW "~'I < :~~"~~ \" · 7i:' ,";," > I : I <' ~i ~;"!;"'.:~i\m'i~lii'f~'j";I!ri.im.,~ 13'00 AV~ "" ' '"' ..-----------:: 0 @J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator gg, Scott Erickson, City Engineer FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/02-13/Prairie Acres Addition (Lots 1 & 2, Block 1)/88 & WM - Engineering DATE: February 5, 2002 INTRODUCTION The City has received a petition from the property owner of Prairie Acres Addition (Lots 1 & 2, Block 1) requesting the improvement of sanitary sewer and watermain (see attached petition), Project 02-13. ) DISCUSSION The preliminary plat was approved by the City Council this past fall for Prairie Acres Addition. The property is zoned singe family urban residential which requires the property owner to petition to hook up to municipal sanitary sewer and water. The services for sanitary sewer and water were installed about 1993, but not assessed as the sanitary sewer and watermain were constructed as trunk. Past practice was not to assess existing properties abutting trunk lines until the property owners petitioned to hook up. BUDGET IMP ACT The cost of the improvement would be assessed to the property owner over a 5 year period. ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer and watermain for Project 02-13, in the area of Prairie Acres Addition (Lots 1 & 2, Block 1). ilIIl~~nri~d' Todd H s I cc: Scott Wold, SW Wold Construction, Inc., 901 West Highway 10, Suite 107, Anoka, MN 55303 CITY OF ANDOVER COUNTY OF ANOKA I STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER & WATERMAIN , PROJECT NO. 02-13, IN THE AREA OF PRAIRIE ACRES ADDITION (LOTS 1 & 2, BLOCK 1). WHEREAS, the City Council has received a petition, dated January 21, 2002 requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is 0 j 3. The proposed improvement is hereby referred to the City Enqineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 5th day of February , 2002, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Jan.ZI. ZUUZ :J: I tiPM No,9354 p. 2 - ~ .. . '. OLD" t7;!- 13 , / - , ., .- - , , , January 21,2002 . , .. Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN. 55304' , , . - RE: Municipal Improvements / Prairie Acres - Lots 1'. & 2 of Block 1 . , ' , - Dear City Engineer: _ , . We do her,eby petition for improvements ofwatennainand sanitary sewer with the costs of the improvemems to be assessed against my' benefiting'property., '\ -. \ , / Sa~d petition is unani:rp.ous and the publi~ hearing may be waived. Also, I waived my ~ ri~hts to an asse~sinent hearing. We would l~ke to be assessed bver a 51'ear period, . . Sincerely; . , , . , /IlL !f!lP . , - . Scott Wold , - - - . .:. . . '. f "- . . - - , .. - , . .. '- ., ", . , - J , '. . : . , I , . , - - , , , 901 West Highway 10; Suite 107 " 0 ' Anoka, MN 55303' '. 0 763/323-7704 0 , fax 763/323-7708 - JAN 21 2002 14:13 PAGE. 02 @ ~ CITY OF ANDOVER j 1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator ~ FROM: Scott Erickson, City Engineedl SUBJECT: Order Supplemental Feasibility Report/OO-42/Aztec Estates - Engineering DATE: February 5, 2002 INTRODUCTION The City Council is requested to order the preparation of a supplement to the feasibility report for Aztec Estates, Project 00-42. DISCUSSION The feasibility report for the Aztec Estates development was tabled by the City Council on June , 5, 2001. The developer has resolved his contractual issues with the property owner and has indicated the desire to move forward with the project. The feasibility report will need to be updated to reflect the new 2002 fees. ACTION REOUIRED The City Council is requested to approve the resolution ordering the preparation of a supplement to the feasibility report for Aztec Estates, Project 00-42. Respectfully submitted, (J rY~~L- Scott Erickson cc: Marty Harstad, Harstad Hills, Inc., 2195 Silver Lake Rd., New Brighton, MN 55112 I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA J RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING PREPARATION OF A SUPPLEMENTAL FEASIBILITY REPORT FOR PROJECT NO. 00-42, IN THE AZTEC ESTATES AREA. WHEREAS, the City Council has received a petition, dated December 11, 2000, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. WHEREAS, a feasibility report was previously tabled by the City Council on June 5, 2001 for Aztec Estates, Project 00-42. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. , 2. Escrow amount for feasibility report of $1.000.00 was previously collected. 3. The proposed improvement is hereby referred to SEH and they are instructed to provide the City Council with a revised feasibility report. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this L day of February , 2002, with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk j C!9 , CITY OF ANDOVER j 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator( FROM: Scott Erickson, City Engineer SUBJECT: Order Supplemental Feasibility Report/OO-43/Natures Run - Engineering DATE: February 5, 2002 INTRODUCTION The City Council is requested to order the preparation of a supplemental feasibility report for Natures Run, Project 00-43. DISCUSSION The feasibility report for the Natures Run development was approved by the City Council on \ August 7, 2001. A supplement to this report will need to be prepared to reflect the adjustment J made to the 2002 fee schedule in order to provide the developer an accurate (and updated) estimate of the project costs. ACTION REOUIRED The City Council is requested to approve the resolution ordering the preparation of a supplemental feasibility report for Natures Run, Project 00-43. Respectfully submitted, CfJ$~ Scott Erickson , cc: Avalon Homes, 843 W. Broadway Ave. Ste A, Forest Lake, MN 55025 I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA f RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING PREPARATION OF A SUPPLEMENTAL FEASIBILITY REPORT FOR PROJECT NO. 00-43, IN THE NATURES RUN AREA. WHEREAS, the City Council has received a petition, dated April 15, 2001, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. WHEREAS, a feasibility report was previously approved on Auqust 7, 2001. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report of $1 ,000.00 was previously / collected. 3. The proposed improvement is hereby referred to TKDA and they are instructed to provide the City Council with a revised feasibility report. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this L day of February , 2000, with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , @ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator f/ FROM: Scott Erickson, City Engineer SUBJECT: Order Feasibility Report/Ol-30lPrairie Road Reconstruction/2002 CIP- Engineering DATE: February 5, 2002 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for the improvement of Project 01-30, Prairie Road Reconstruction. DISCUSSION Prairie Road NW, from just north of Bunker Lake Boulevard NW to Andover Boulevard NW, has been identified as a 2002 street improvement project. This section of roadway is in need of I repair and upgrades. Prairie Road NW is a Municipal State Aid route, therefore improvements will be designed in accordance with State standards. BUDGET IMPACT The reconstruction of Prairie Road NW has been identified in the City's Capital Improvement Plan as a 2002 project. The finding for the project will be from Municipal State Aid Funds along with Trunk Watermain and/or Sanitary Sewer Funds for any City utility modification or adjustment. ACTION REOUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for the improvement of Prairie Road Reconstruction, Project 01-30. Respectfully submitted, dJl/A~ Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 01-30 FOR PRAIRIE ROAD RECONSTRUCTION. WHEREAS, the City Council is cognizant of the need for the street reconstruction; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of Prairie Road Reconstruction, Project 01-30; and BE IT FURTHER RESOLVED by the City Council to hereby direct MFRA to prepare the plans and specifications for such improvement project. I MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 5th day of February , 2002 , with Cou ncilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk \ / - - CAPITAL PLAN 2002 thru 2006 City of Andover, MN r-.----.-----.-.-.--....--------.-- ....- ___."____.____u --1 I Project # 02-43100-04 I I Project Name Prairie Road Street Rehab. And Overlay ! ! Type hnprovement Priority I -High Useful Life 20 Years Contact Scott Erickson Category StreetslHighways Department Streets!Highways Description I This project would include rehabilitating and bringing to state aid standards Prairie Road from Bunker Lake Boulevard north to Andover Boulevard. The project will consist of milling the existing street surface, addition of concrete curb and gutter where it does not exist, improving stonn drainage in the area and the construction of a multimodal bikeway/walkway trail connecting Andover Blvd. to Bunker lake Blvd.. The trail will provide pedestrianslbicyc1ists access to the city trail system. Justification l This section of roadway is in need of both rehabilitation and upgrading. The traffic along this route has increased significantly over the past few years due to development within the adjacent areas. The rehabilitation and upgrade to this section of roadway will keep our transportation system in excellent condition and will upgrade this section of the City's municipal state aid road system. - Expenditures 2002 2003 2004 2005 2006 Total Construction 600,000 600,000 Total 600,000 600,000 Funding Sources 2002 2003 2004 2005 2006 Total Municipal State Aid Funds 600,000 600,000 Total 600,000 600,000 Operational Impact/Other Rehabilitating the road will reduce the amount of routine maintenance along this section of roadway. I / 101 . II City of Andover, Minnesota CA~-~ AL I MPROVEMENT PLAN Incorportated 1974 PROJECT #: 02-43100-04 PROJECT NAME: PRAIRIE ROAD STREET REHAB AND OVERLAY ~ dill ' "" - .,. ... ,- ." -. 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' ~ h - In ~ ~~I?,-o;g;.~ ~ l.':'~,~ ___' ___ 10~__ . ~f;t..!?M~ ~ I I Layout Name: OP'02-43100.04-Projecf'Location: H:\GISDATA\ENGlNEERING\PROJECfS\cAPITAL"PLAN.APR Date Printed: 10/01/2001, 03:53::lOPM @ '\ CITY OF ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator,f ~ FROM: Scott Erickson, City Engineer SUBJECT: Order Plans & Specs/02-3/2002 Crack Sealing/2002 CIP - Engineering DATE: February 5, 2002 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for the 2002 Crack Sealing, Project 02-3. DISCUSSION The street crack seal program is an effective street maintenance technique utilized to protect and \ prolong the life of the City's street infrastructure. The crack sealing program divides the City / into seven separate maintenance zones. Each year the streets in one of the seven zones is targeted for sealing the cracks which is then followed up the following year with a seal coat. BUDGET IMPACT The 2002 Crack Sealing project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund. ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 02-3, 2002 Crack Sealing in Zone #1. Respectfully submitted, Q?~~ I \ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-3 FOR THE 2002 CRACK SEALING IMPROVEMENTS. WHEREAS, the City Council is cognizant of the need for the crack sealing improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2002 Crack Sealinq Improvements, Project 02-3; and BE IT FURTHER RESOLVED by the City Council to hereby direct the.....Ql.!Y- Enqineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 5th day of February , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / CAPITAL PLAN 2002 thru 2006 , ,2ity of Andover, MN _____._____________ __.u.____________. __....__.___....____n_._. .----- 1 - ' Project # 02-43100-02 I ,~roject Name Annual Street Crack Seal Project i ! Type Improvement Priority I-High Useful Life 7 Years Cnnlact Scott Erickson tI1~,f<"W<'''','''bWi.''''-'' .,i!(:"iE)M4."f;\i(""'l1i~ I ,~"'" :_~J~~t~.'~~f,'~_f-t'..; l:JiJt~"..'J.:~;'~iA(R;!L ':;:i~~ Category StreetslHighways Depa rtment StreetslHighways , ~~riW~~~~14t~t$~%~~7i.~ ~t#Aft:\'}i1t,:~ I1J~I~~W"'$;\W'1l1!;'Ml.!~i~@;;7.~:w~'; ~;~ d!~';]j"*~~j\'ii)i14~;~~';q~;;~,t'ili~1&r.r' ",'. .'- e.jtI~~.{:'#\'}t;..~.~~\....."til.1A.lf!'-,,~-#.ilt-t:~L,~\.al[f . ~0'" i!Mi.l'~~f;tU'i;,"J..~,~~1',\~t?(1'l~~R;;~:t:i'~/ " t',;~rw4:~~'l'!:i~~~i2.~jJ~~Z~y~g:,.'~ct. ' . Description I ,., ;r,u,o.o;~i1~~..i '}dJi;i ~_ ~"w~ The project provides for sealing of the street cracks in the following maintenance zones: 2002-Zonel 2003-Zone2 2004-2one3 2005-2one4 2006-2one5 Justification The sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a costly street reconstruction project will be necessary. The sealing of cracks in the street surface reduces/eliminates water from entering the road base and subgrade. This process reduces the freeze/thaw of the subgrade thus maintaining the integrity of the road. Crack sealing is completed in a particular zone one year prior to seal coating. This allows the crack sealing material to cure and minimize bleed through once seal coated, - Expenditures 2002 2004 2005 2006 Total , Construction 70,000 75,225 78,182 81,377 377 ,284 I Total 70,000 75,225 78,182 81,377 377,284 Funding Sources 2002 2003 2004 2005 2006 Total Road and Bridge Fund 70,000 72,500 75,225 78,182 81,377 377,284 Total 70,000 72,500 75,225 78,182 81,377 317,284 Operational Impact/Other 1 Sealing the street cracks will reduce routine maintenance by eliminating the source of degredation resulting from moisture in the road subgrade, \ j 84 - ----- -~ City of Andover. 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LEG END Location Map @ ROW N. ~~"~'~~tn-~~ -1(, ~ _~ ~./ 182 ','1 ~b. fui ~ r l _, Lots / Parcels W-7f- Ein I ( \t; f,l \-L - f I' /' ~ "" J :;.~ Ir Q Water Features S ~:"l.iIi Iii ! I lJ It: ~ \:r' _ -t.,l.r ,L,,,. It, ~ / City Limits .~ 00" ::l:::x; _ i='!'r v - -<:- 1500 0 1500 Feet t'" L ~ \ " \ N Project Location ~ -- 41 ~.mA 13] m-u =.. -...<tI I---~'~ ..l' 85 ~ \-.. \' Layout Name: CIP 02-43100-02 2002 Prllject Location: H:\GISDATAlENG1NEERINGI,PROJECi'S\C:APltAL]LAN,APR Date Printed: 10/01/2001" 01:44:05 PM @) \ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Enginee~l SUBJECT: Order Plans & Specs/02-4/2002 Sealing Coating/2002 CIP - Engineering DATE: February 5, 2002 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for the 2002 Seal Coating Program, Project 02-4. DISCUSSION The street seal coating program is an effective and cost efficient means to prolong the life of the \ City's street infrastructure. The seal coat program has been administered for approximately seven years and is one tool currently utilized to protect and prolong this investment. BUDGET IMP ACT The 2002 Seal Coating project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund and 2001 Carryover Funds ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 02-4, 2002 Seal Coating in Zone #7. Respectfully submitted, ~/I~ Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-4 FOR THE 2002 SEAL COATING IMPROVEMENTS. WHEREAS, the City Council is cognizant of the need for the seal coating improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2002 Seal Coatinq Improvements, Project 02-4; and BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ Enqineer to prepare the plans and specifications for such improvement project. , MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 5th day of February , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk - . CAPITAL PLAN 2002 thru 2006 , _ "::ity of Andover, MN -~-~---_._--,---_..._._..-- -_.--.-- ----..,.-- -'---- -- ---I I Project # 02-43100-01 I I Project Name Annual Street Seal Coat Project I Type Improvement Priority I-High Useful Life 7 Years Contact Scott Erickson Category Streets/Highways Department Streets/Highways Description This project provides for a seal coat of the streets in the following maintenance zones: 2002-Zone 7 2003-Zone I 2004-Zone 2 200S-Zone 3 2006-Zone 4 Justification Sealcoating will extend the useful life of the street by protecting the bituminous from oxidation due to the adverse weather conditions (sun, rain, wind, snow, etc.). The prevention of oxidation will prolong the life of the pavement in which will extend the need for a costly reconstruction. Sealcoating also improves the skid resistance'ofthe roadway surface by increasing the friction between the ve icle tires and the roadway. -- Expenditures 2002 2003 2004 2005 2006 Total Construction 180,000 185,000 190,000 195,000 200,000 950,000 \ Total 180,000 185,000 190,000 195,000 200,000 950,000 Funding Sources 2002 2003 2004 2005 2006 Total Road and Bridge Fund 180,000 185,000 190,000 195,000 200,000 950,000 Total 180,000 185,000 190,000 195,000 200,000 950,000 Operational Impact/Other l Extending the life of the street will reduce the routine maintenance (Crack sealing, pot hole patching, etc...) associated with it and extend the overall design life of the pavement. 78 - City of Andover, Minnesota CAPITAL IMPROVEMENT PLAN Incorportated 1974 PROJECT #: 02-43100-01 PROJECT NAME: ANNUAL STREET SEAL COAT PROJECT 2002 SEAL COAT, ZONE 7 dJ!J-' - - - ,- - - -=-1 L - - - - - - >r:/-i - I - ,-)- , ,> - . - - - - / A - - I - - - ~ r- . .T. .1.\' . . 1fz~7{c""'\.';><,,,, .,. .~ " ,-- 1==-' _:.1-1..... rltr, .~;~ ~r-T- -1- - - - - 1;,~,,':!:;',:?~i/;v:E,r) :; _1_ _ - -I / ,,'" \L- - - -,. -l - _ _ _ - - -[ _ \E,RtJI MAce',: 4J ~~~- "~ ~l : - -1- -/~1 t--:--, -~')..... 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ROW N ~~~~~ tn -P.~ ~ or: ~ 0 W-+E I~~~~'CJ 3~ Lots / Parcels In 'I IS [Y- {L @ Water Features s ~ - A~"=- " ~,. ~ iff III ~ l 'J' . :r. /~ City Limits ,)1i= ~tl ~ '-t 1500 0 1500 Feet ,;' F- """m ~J.J N Project Location ~ ~~~~-E 92' $.l :-r 79 Mil k-- _.._~-- Layout Name: CIP 02-43100-01 2002 Project Location: H:\GlSDATA\ENGINEERING\PROJECTS\CAPrfAL_PLAN.APRDate Printed:, 10/01/2001- 01:17:55 PM @ , CITY OF ANDOVER , ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~V FROM: Scott Erickson, City Engineer SUBJECT: Order Plans & Specs/02-14/2002 Overlays/2002 CIP - Engineering DATE: February 5, 2002 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for Project 02-14, 2002 Overlays. DISCUSSION The 2002 Mill & Overlay project is identified in the City Capital Improvement Plan. This year's , program identifies the street improvements for the neighborhoods of Hawk Ridge East, White I Oaks Country Estates, Oakwood Estates and Kadlec Addition. * As a reminder, the 2001 Mill & Overlay program will also be completed in 2002. This project area is west of 7th Avenue NW and north of Bunker Lake Boulevard NW. BUDGET IMP ACT The 2002 Mill & Overlay project is identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for the improvement of Project 02-14, for 2002 Overlays. Respectfully submitted, Q1 '/JZ~ ; .g? 1..'v ~ Scott Erickson , / '1 / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-14 FOR 2002 OVERLAYS. WHEREAS, the City Council is cognizant of the need for overlays; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2002 Overlavs, Project 02-14; and BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ Enqineer to prepare the plans and specifications for such improvement project. \ MOTION seconded by Councilmember and adopted by the / meeting this 5th City Council at a reqular day of Februarv , 2002 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / - . CAPITAL PLAN 2002 thru 2006 ':::ity of Andover, MN __.__,_____~_____,__._.._._,___,_,__.__._ _______n_ __ . ..._ ,.._. . --.-----.- -- ,----" .... ... --1 i Project # 02-43100-03 i I i I Project Name Annual Street Mill and Overlay ! i i Type Improvement Priority I-High Useful Life 20 Years Contact Scoll Erickson Category StreetslHighways Department StreetslHighways Description The Street Mill and Overlay project will consist of milling the existing street surface and laying a new asphalt surface. Minor shouldering and restoration work will be included with the project. In developments that have existing bituminous curb, this curb will be replaced by concrete curb and gutter. The concrete curb and guller and any subgrade correction work is typically assessed to the benefiting property, This program has been well received by the residents and will help maintain the integrity and value of the communities street infrastructure. Justification I The streets in these neighborhoods are in excess of 20 years old and are in need of rehabilitation. The intent of this Street Mill and Overlay is to 'provide the community with a high quality transportation system and maintain a constant upkeep ofthe Citys street infrastructure, - Expenditures 2002 2003 2004 2005 2006 Total Construction 371,700 512,437 574,290 385,127 600,700 2,444,254 Total 371,700 512,437 574,290 385,127 600,700 2,444,254 Funding Sources 2002 2003 2004 2005 2006 Total Assessments 145,000 132,500 195,700 473,200 Road & Bridge Reserve Fund 24,304 5,326 68,560 7,143 105,333 Road and Bridge Fund 347,396 362,111 373,230 385,127 397,857 1,865,721 Total 371,700 512,437 574,290 385,127 600,700 2,444,254 I Operational Impact/Other I The rehabilitation ofthe streets will reduce the routine maintenance(Crack sealing, pot hole patching, ect.) in the area, Long term, this reconditioning will prolong the structural stability of the roadway making for a longer servicable life. \ / 90 .- City of Andover, Minnesota CAPI TAL I MPROVEMENT PLAN Incorportated 1974 PROJECT #: 02-43100-03 PROJECT NAME: ANNUAL STREET MILL AND OVERLAY (2002) - ~ I ~{ ,~-;" "''-''''''R6'::' \ - . ~ _B _ _ f--" _ ._.r> - _. -, _..... - - - -. - -----___{ ,- r: ~ ~,. 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'\ Layout Name: CIP 02-43100-03 2002 Project Location: H:\GISDATA\ENGINEERlNG\PRDlECTS\CAPITAL.,plAN.APR Date Printed: 09/02/2001- 01:20:09 PM @) , , CITY OF ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratof....-' FROM: Scott Erickson, City Engineer SUBJECT: Order Plans & Specs/99-15/W ater Treatment Plant/2002 elP - Engineering DATE: February 5,2002 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for Project 99-15, Water Treatment Plant. DISCUSSION In response to federal regulatory changes (reductions) in the allowable levels of arsenic in Municipal Drinking Water Systems and to facilitate the removal of iron and manganese in the City's water, the City Council has directed staff to move forward with the construction ofa water treatment facility. In accordance with the Council's direction provided at the January 31, 2002 Council Workshop, plans and specifications will be developed for the construction of the treatment facility. The improvements will include the construction of a 6,200 gallon per minute water treatment facility, pumping facility for Well #8, transmission main piping (watermain from each well to the treatment plant) and a clear well/water storage facility. BUDGET IMP ACT The construction of a water treatment facility is identified in the City's Capital Improvement Plan. The project funding will be from Water Revenue Bonds. ACTION REOUlRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 99-15, Water Treatment Plant. Respectfully submitted, ! ~~~ , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 99-15 FOR THE WATER TREATMENT PLANT. WHEREAS, the City Council is cognizant of the need for the Water Treatment Plant; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of the Water Treatment Plant, Project 99-15; and BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of Bolton & Menk to prepare the plans and specifications for such improvement project. / MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 5th day of Februarv , 2002 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , , . CAPITAL PLAN 2002 th/'1I 2006 . City of Andover, MN -.----.---.-,----.- -.'.- - .--.----.... ! I Project # 02-49430-01 : i Pl'ojeet Name Construct Water Treatment Facility I T)'pe Improvement Priority I-High Useful Life 20 Years Co ntact Frank Stone Category Improvements I)cpa rtment Water Description To begin construction ofa single 6,200 gpm water treatment facility, on 2-112 acres ofland west of our present Public Works facility. This is adequate to treat the summer month average day demand of 5.51 mgd. This is estimated to provide filtration of all water entering the distribution system 90% of the time to design year 2020. The treatment plant will reduce the levels of iron, manganese and arsenic from the municipal water supply. Justification I Due to amendments made to the National primary drinking water regulations, the City of Andover is moving ahead to control water quality for their residents. To control levels of iron, manganese and arsenic a quality water treatment facility is required. ~- Expenditures 2002 2003 2004 2005 2006 Total Improvement 8,335,000 8,335,000 Total 8,335,000 8,335,000 Funding Sources 2002 2003 2004 2005 2006 Total Water Revenue Bonds 8,335,000 8.335,000 Total 8,335,000 8,335,000 Operational Impact/Other I An improvement to water quality that will keep the city water system in compliance along with USEPA and Minnesota Department of Health requirements. It is anticipated that within a couple of years if the treatment plant is "online" there will be very little system flushing required resulting in a savings of manpower and water that is wasted during flushing, / 111 . 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'"' m III ~ I ~ L 'J' "r"",,~ J,bl.J J)" "'- :"s / n;- City Limits ~ ...:;;" ~" =='~.:v ' ~ 500 0 500 Feet ~, T L ~ \ ..IT N Project Location - li~,mA 3J ~ r-l , ~~.....r~ ~~ 1?z .!1 112 ~1!J;E 1'\ _..::r-.. ~ Layout Name: or 02.43100-01 ZOwn Project LocatiO~:\GfSoAtA\ENGlNEERfNG\PROJEt1'S\CAPffAI]LAN.APR D~:e Printed: 09/26/2001- OS:58:31 PM @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARDN.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Frank Stone, Public Works Superintendent SUBJECT: Approval to Advertise and Sell Used City Equipment - Public Works DATE: February 5, 2002 INTRODUCTION Public Works Division is requesting permission to advertise and sell used city equipmenUvehic1es. DISCUSSION Public Works would like to sell the equipment listed below, since they have all been replaced with new vehicles/equipment. The items for sale would be a 1983 Ford dump truck with snow removal equipment, a 1988 GMC dump truck with snow removal equipment, a 1983 Chevrolet S-10 pick-up, a 1969 Ford oil distributor truck, a 1971 Hyster forklift, a 1970 Wabco air compressor and a 1980 shouldering machine. BUDGET IMPACT The money from the sale of these items would go into the Capital Equipment Reserve fund. RECOMMENDA TION Public Works recommends advertising for bids to sell the above used equipment/vehicles, which have already been replaced. The sale of this equipment will also allow for much more needed storage space. Respectfully Submitted, ~~ Frank Stone Public Works Superintendent @ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N. W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Frank Stone, Public Works Superintendent SUBJECT: Approve Purchase of New Forklift - Public Works DATE: February 5, 2002 INTRODUCTION Public Works is requesting permission to purchase a new Toyota forklift to be used by all Public Works departments. DISCUSSION Pricing has been received from four different dealers who are listed on the State Contract pricing. The Vehicle Purchasing Committee recommends purchasing the Toyota Forklift. Pricing for the Toyota package is listed below. Toyota-Lift of Minnesota Toyota 7FGU25 Forklift 5000# capacity, light package, $23,259.00 duel fuel system (LPG or unleaded), 48" forks, Tax $ I.511.89 automatic transmission, power steering, electronic Grand Total $24,770.89 ignition and solid pneumatic tires All Public Works departments are in agreement to purchase the Toyota forklift. BUDGET IMPACT Funding for the forklift would come out of the 2001 Equipment Bond. RECOMMENDATION Public Works recommends the purchase of the Toyota forklift for $24,770.89. y Submitted, ~ Frank Stone Public Works Superintendent - Attachment - Comments and Pricing from other Dealers After talking to all thee dealers and other busines;>es who have used them, we believe the Toyota is the best buy for the price. Toyota and Komatsu were the only companies that came out and dropped off a unit for us to demo. Toyota has the lowest cost to operate per hour, and the best warranty in the industry, 24 months or 4,000 hours. Toyota is designed to run 20 years and the Komatsu is designed for only 10 years. Even though the initial price of the Toyota is higher than the others, it offers more standard and safety features than the others offer. Some examples include better warranty, grab handles on both sides of the machine, tow hooks, hydraulic lifters, gear driven (power steering, hydraulics, camshaft), fully electronic ignition, double insulated spark plug wires, duel fuel system (unleaded or propane), automatic fork leveling, and anti roll over (S.A.S.). S.A.S. is a patented feature Toyota has and not matched by any others on the market. The S.A.S. increases the machine stability when corning and lifting. This might not be an important safety issue if there are only a few operators, lifting the same size products and conditions are always the same. Our system however is unique with 27 different employees cleared to operate it, going from water towers, Public Works buildings, - and parks in various types of weather, surfaces and carrying different types of loads. All these additional features need to be considered when purchasing a forklift. Yellow Freight and ADC Tele Commutation gave Toyota great marks in service parts reliability and quick service. Miller Manufacturing gave the Komatsu good marks as well. The Yang dealership could not provide us with any references since they have not sold a forklift in this area. Also, we believe Toyota is the better forklift for the City to purchase due to some literature received from the Komatsu dealership that we believe is not 100% truthful and in some cases totally false. See attachment for comments. We feel this is not the type of dealership the City would like to do business with. The forklift was not due to be replaced until 2002 or 2003, but due to safety issues it needs to be replaced as soon as possible. Bennett Material Handling, Inc. 1-New Komatsu FG25ST-12 5000# capacity, air pneumatic tires, $18,142.00 light package, LPG fuel system, 48" forks, Tax $ 1.179.23 automatic transmission, power steering, electronic ignition Grand Total $19,321.23 We Buy Sell Equipment 1-New Yang FG25 warehouse style forklift $18,200.00 5000# capacity, air pneumatic tires, light package, Tax $ 1,183.00 LPG fuel system, 48" forks, automatic transmission, Approx. Freight $ 500.00 power steering and electronic ignition Grand Total $19,883.00 ~ ANDOVER PUBLIC WORKS DIVISION 1785 NW Crosstown Boulevard Andover, MN 55304 January 17, 2002 Andover Public Works would like to purchase a new forklift due to safety problems with the existing Hyster forklift. Four dealers have been contacted that are listed on the State Contract, F-475 (5), and three have replied with pricing. The Vehicle Purchasing Committee recommends purchasing the Toyota forklift. Pricing is as follows: Toyota-Lift of Minnesota 1-New Toyota 7FGU25 forklift $23,259.00 5000# capacity~ght package, Tax $ 1 ,511.89 dual fuel system (LPG or Unleaded), Grand Total $24,770.89 48" forks, automatic transmission, power steering, electronic ignition and solid pneumatic tires The funding for this machine will come from excess money left in the 2001 equipment bond. The City Council has authorized the bond. The Vehicle Purchasing Committee approves the type and cost of this equipment. '-- ) (0') j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Courtney Bednarz, City Planne~ SUBJECT: Review Residential Sketch Plan/Hans Hagen Homes/Property Located at 2054 Commercial Boulevard NW - Planning \ DATE: February 5, 2002 INTRODUCTION The City Council is asked to review a residential sketch plan for a townhouse project to be located within the Andover Station development. / Review Criteria Ordinance 10, Section 6 outlines the requirements for sketch plan review. The Planning Commission is asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies and possible modification necessary to secure approval of the plan. Submission of a sketch plan does not constitute formal filing of a plat. DISCUSSION Changes to the Proposal since the Planning and Zoning Commission Meeting The Developer has proposed to change the end units of the townhouses to single level units. This expands the footprint of the overall structure and may cause them to encroach further toward property line to the south. The Planning and Zoning Commission and residents that attended the meeting voiced support for the project, but preferred that a 40 foot setback from properties to the south be maintained. The Developer responded that he would try to make the adjustments to the structures without reducing the setback. New information will be presented at the meeting. Conformance with Local and Regional Plans and Ordinances / The project area is approximately 8.64 acres. The proposed density (8.3 units per acre) conforms with the high density land use designation from the Comprehensive Plan for the property which allows 6 to 12 units per acre. As you know, this is one of the properties selected by the Council " to be developed under the high density residential designation to contribute toward the City's overall density goal of three units per acre within the MUSA boundary. The property is zoned General Business (GB) as is the rest of Andover Station. A rezoning to Multiple Dwelling (M-2) will be necessary to bring the zoning into alignment with the Comprehensive Plan and to allow the project to move forward. The property is located inside the Metropolitan Urban Service Area (MUSA). Utilities will need to be established to serve proposed the development. Access Access to the development would be provided from Commercial Boulevard NW. The sketch indicates a 22 foot wide drive lane for a public street that meanders through the development and exits back onto Commercial Boulevard NW. Seven foot wide bump-outs would be provided at various locations along this street to accommodate guest parking. The Engineering department has discussed widening the drive lane of the public street to 24 feet to follow state guidelines that prescribe 12 foot wide drive lanes (see attached street detail). The applicant has agreed that the drive lanes will be widened to 24 feet with the preliminary plat submittal. I The Engineering department has also requested that turn lanes be included with the public street accesses to Commercial Boulevard. Private driveways (26 feet wide) are proposed to provide access from the public street to the individual units. The distance between the buildings would be 36 feet (face to face). The private driveways will be maintained by the homeowners association. Public Vs. Private Streets A previous proposal included exclusively private streets. This was due to the desire of the developer to maintain a cohesive urban feel throughout the development and prevent the suburbanization of a product that has worked well in other communities, such as the 'Just Off Main' projects in Maple Grove (see attached photographs), The Andover Review Committee suggested to the developer that a public street be brought through the development to accommodate emergency vehicles, enhance circulation, allow parking on one side of the street, and to allow consistent maintenance and snow removal. The Andover Review Committee is recommending in favor of allowing the private common driveways. Traffic circulation and emergency access are provided by the public street that winds / through the development. Bumpout Parking \ The number of parking stalls in the development was determined using a ratio of Yz stall per unit. ) This is an increase of the 1/3 stall per unit ratio used for the 'Just off Main' project in Maple Grove. The increase reflects the fact there is a slight shortage of parking for the 'Just Off Main' project. The covenants of the development will limit the number of vehicles to two per unit. The bumpout parking is primarily for guests. Likewise, boats, snowmobiles and the like are restricted by the covenants. The Public Works Department advised that bumpouts are harder to maintain. They acknowledge that winter parking restrictions should allow the bump outs to be plowed with the rest of the street. They are willing to accept the bumpouts if the Council feels that the overall design ofthe development is enhanced. Surrounding properties An existing single family neighborhood borders this development to the south. An existing tree line divides the two properties. The developer intends to save as many of these trees as possible. More detail will be provided with the Tree Preservation Plan that is required for Preliminary Plat Review. The orientation ofthe structures allows the narrow end of the building to face the existing neighborhood with the exception ofthe building near the southeast edge ofthe project. A large open space area is preserved between this building and buildings to the west. The distance between the south edge ofthe patios and the south property line ranges between 32 and 50 feet. Additional trees will be added to replace those that are removed for the development to enhance the buffer area between this project and the existing neighborhood to the south. To the west of the subject property exists the Andover Pet and Wellness Clinic. The closest proposed townhouse building is approximately 70 feet away. Evergreen trees exist between the two properties. To the north exists the bulk of the Andover Station Property. Townhouse Design The townhouse buildings will be constructed to have the rear ofthe structures (with garages) face each other to allow one private driveway to serve the two structures. The front of the buildings contain patios enclosed by brick monuments and a wrought iron fence. A courtyard separates the front ofthe buildings and contains a trail that leads back to the trail along the public street. Townhouse Architecture The first floor exterior of the townhouses will be constructed with brick to achieve a brownstone look. The second floor will be recessed to create visual interest and faced with a material that resembles cedar shakes. The front ofthe structures will also contain a gabled roof near the center of the building that will tie into the hip rooffor the rest of the structure. These are improvements from the attached photographs of the Just Off Main project which contains a straight wall facing the private drive. Comparing the attached elevations to the photographs will indicate the differences. Other Ordinances The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Park and Recreation Commission Comments The Park and Recreation Commission will review this item at their February ih meeting. The applicant is proposing to construct a public trail along the south side of Commercial Boulevard NW. It is likely that park dedication will be credited based on the cost ofthis improvement. Planning and Zoning Commission Recommendation The Planning and Zoning Commission unanimously voiced their support of the proposed project. The commission asked for Public Works to provide some comments on the bumpout parling areas and to maintain a 40 foot setback from the south property line. , The Planning and Zoning Commission is asked to informally advise the applicant on adjustments to the proposed project to conform with local ordinances and review criteria. ACTION REOUIRED Discuss the potential for the proposed development. Attachments Location Map Sketch Plan (11 x 17 in packet) Elevations (llxl7 in packet) Photographs of 'Just Off Main' Street Detail Planning and Zoning Commission Minutes Cc: Hans Hagen, 941 NE Hillwind Road, Suite 300 Minneapolis, MN 55432 , - Hans Hagen Homes / Townhouse Proposal 1~1~llll~I~I!/ ~..u '~~\:;.\ , ,,::. n,~\ml:I~I~1 r-:::::- ~'D - D"./. \.A.. ~l'l!ili ~ .- -, ,- D' - -1 >=l.~:I!11 """uL Ie _,~ \1.01' "'0:7. 13W(1 ~ 231 W03I -:.... ~' t-...-"""'\:;\~~;> ~ ",,<..021 R ~ ~ Ii Ii ~ ~ ~ ~ ~ ,- ~ iY:&:?;~ ~ - =: ~ J~ ~ I i~ ::;; ''''' ,... ".. - ~k.LljI -:<--1 - ~ '. - J},oj .J f;;;; I ,,,.. ,.. .."!"""- ,- - -;;;;;'-7 .';;;;; = ~! !! ~ I ~ ~~'~. ~liIl, ";;. -;;-F'-t ~! ~ " ",,"" .... ~ '"~''' . .. ~/m!Ji /-~. ::::, ~~{ ~~"" ~ ~ "'. u Ii' il H ii' .1." .-1'. !~. <::q n ft I '--- ~. ,? ~ "... 'I'e lilb i1/~~/li/m ~ii];d~ ~~~!.~ g - v..~~Q . 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N CX!, VI ~ '-" ,,, -I OZZ --< ZOO -0-0 rrl"1JM J10 <)> -)>"" -1:;0 PROPERTY UNE IT1r ~^ I-l z CD ;oz 0 ();o ..., I J'\ G) Ul C)> :-' ., ., r> - Regular Andover Planning and Zoning Commission Meeting Minutes - January 22, 2002 Page 5 Christina Kramer indicated she owned the property and inquired what R-4 zoning was. Mr. Angel explained what R-4 and R-3 zoning was and the requirements of each. Motion by Kirchoff, seconded by Hedin, to close the public hearing at 7:35 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Commissioner Kirchoff asked if there was an existing access to Round Lake on this property. Mr. Bednarz replied access had been granted with the lot split. Commissioner Daninger asked if this was the first time the home had been moved. Ms. Kramer replied the home had not been moved previously. However, this had been applied for moving it in the past, but they had been unable to meet the time restraints with winter weather setting in. Motion by Falk, seconded by Kirchoff, to recommend approval to relocate an existing house to property located at 14272 Round Lake Boulevard NW. Motion carried on a 6- ayes, O-nays, I-absent vote. Mr. Bednarz stated this would come before the City Council at the February 19,2002 meeting. j PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A TOWNHOUSE PROJECT FOR HANS HAGEN HOMES AT PROPERTY LOCATED AT 2054 COMMERCMLBOULE~RDNW Mr. Bednarz explained that the Commission is being asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of City, County, State and Federal agencies and possible modifications necessary to secure approval of the plan. Mr. Bednarz reviewed the Ordinance requirements, access, surrounding properties, and the townhome design and architecture. Commissioner Dalien asked if this property was excluded from the townhome moratorium. Mr. Bednarz responded it had been excluded. Commissioner Kirchoff asked if the bump outs were harder to maintain. Mr. Bednarz replied they would have to be worked around and they were harder to maintain. In terms of plowing, there would be no parking allowed in the winter under the existing ordinance. Motion by Hedin, seconded by Daninger, to open the public hearing at 7:45 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Hans Hagen, Hans Hagen Homes, 941 NE Hillman Trail, Fridley, indicated this I development was not ajoint venture with United Properties. They were going to develop the residential development and United Properties was the developer of any commercial . - Regular Andover Planning and Zoning Commission Meeting Minutes - January 22, 2002 Page 6 properties. He summarized the size of the townhomes. He stated the main loop street would allow a 36-foot width, which would allow for sufficient parking on the side. This would also allow truck traffic and emergency vehicle access. He stated one of the goals was to have as much green space as possible and this could be accomplished with bump outs. He acknowledged this would take more maintenance with the bump outs, but the main road could be plowed first and the bump outs done at a later time. He indicated the site was generally level. It was a sandy site with wetlands to both the west and east. He stated the homeowners living on the south side would be looking at the ends of the buildings. He indicated those residents would not be looking at a row oftownhomes. This was done to accommodate a better view for the residential homes and to save as many trees as possible. He indicated they had spoken with the Fire Marshall regarding emergency vehicle access and had made accommodations for emergency vehicles being able to turn around. He stated they had prepared a market study there was a great demand for main level living. He requested an amendment to their proposal to a 25-foot setback from the building to the south property line, which would accommodate a larger pad for main level living, instead of a 45-foot setback. He also requested a 20-foot setback to the west to shift the patio area to a different spot on the site. He stated the homes would be in the $175,000 to $200,000 range. He indicated the townhomes would all have exterior patios. He stated the homeowners association would be maintaining the interior space, \ the exterior of the buildings, and green space areas. The townhome association would be J responsible for all plowing of driveways and sidewalks. He indicated they were attempting to make the back of the buildings just as attractive as the front of the buildings by improving the architecture. Commissioner Falk asked ifthe 25-foot setback would affect one building or the whole property. Mr. Hagen replied the setback would be the same for each building. Two buildings would be moved south 15 feet to accommodate wider units. Commissioner Daninger inquired about parking in the aisles. Mr. Hagen stated there would be no parking in the aisles. The vehicles would have to be kept in the garages. Debra Sodenberg, 2121 135th Lane, asked what the square footage of the townhomes was going to be. Mr. Hagen replied they would be approximately 1700 square feet. Ms. Sodenberg asked if the developer had a start date. Mr. Hagen replied they would like to start early this summer with a completion date of2 years. Ms. Sodenberg asked if the development was going to be phased in. Mr. Hagen responded the buildings would be phased in. Ms. Sodenberg requested a copy of the materials provided to the Commission. Mr. Hagen stated he would be glad to send her a copy of all of the material if she left him her address. . Regular Andover Planning and Zoning Commission Meeting Minutes - January 22, 2002 ~ Page 7 Ms. Sodenberg stated for 8 years they had been concerned as to what was going to be in that area, and she was happy with this proposal. However, she expressed concern regarding the 25-foot setback. She stated the proposed 45-foot setback was a more reasonable buffer. Ms. Thao, 2097 135th Lane, stated they had small children in the neighborhood and indicated the townhome development was a nice buffer zone between the commercial and residential areas. She indicated she had attempted to sell her home earlier this year and everyone that looked at her home expressed concern as to what was going to go in on the property behind them. She appreciated the effort to save trees. However, she expressed concern regarding the 25-foot setback and would like to see the original setback proposal. She welcomed this development into her neighborhood. Motion by Kirchoff, seconded by Daninger, to close the public hearing at 8:08 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Commissioner Hedin asked ifthere would be an affect if the setback would be left as originally proposed. Mr. Hagen responded that based on the comments, they would try to work within the original setback. . , Mr. Bednarz indicated the standard setback would be 40 feet. , Chair Squires replied varying the setbacks should be preserved to make it more aesthetically pleasing, but the developer should try to work within the 40-foot setback. Mr. Bednarz replied this would only affect a couple of the units. Commissioner Falk asked the developer if they had done bump-out streets before. Mr. Hagen replied they had not done bump-outs before, and this was done at staff's request. Mr. Bednarz responded the original proposal was to have nose-in parking so they wanted to try and break that up so it did not look like apartment parking; this was a compromise that was made. Chair Squires requested the Public Works Department be informed about the bump outs and to obtain their comments regarding the maintenance of the bump outs. Commissioner Hedin inquired about the possibility of tot lots. Mr. Bednarz replied the south central portion of the plat was where the open space part of the development would be and that area may remain open space or it could be a site for a tot lot. This would be up to the townhome association. OTHER BUSINESS , Mr. Bednarz updated the Commission on planning items. - Regular Andover Planning and Zoning Commission Meeting Minutes - January 22, 2002 Page 8 Mr. Squires stated this was Mr. Dalien's last meeting and thanked him for all of his contributions and hard work. 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The project area is approximately 6.25 acres and includes four existing properties between Hanson Boulevard and Ibis St NW on the north side of Andover Boulevard. '. ) Review Criteria Ordinance 10, Section 6 outlines the requirements for sketch plan review. The Council is asked to informally advise the subdivider ofthe extent to which the plan conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies and possible modification necessary to secure approval of the plan. Submission of a sketch plan does not constitute formal filing of a plat. Background The R-3 zoning district was established primarily for existing rural properties that fell between the urban and rural minimum lot size. This district carries a minimum lot size of20,000 square feet. Individual Sewage treatment systems (ISTS) are only permitted on every other lot or one per 40,000 square feet. The intent was for the second lot, or additional acreage, to be used for the location of the ISTS. It was anticipated that the remaining lots would be built upon at the time that municipal utilities became available. The subject property followed this development pattern and two homes were constructed among the four lots. Since that time the area has been included within the Metropolitan Urban Service District (MUSA) and municipal utilities haveJbeen constructed along Hanson Boulevard, Andover Boulevard and Ibis St NW. The four properties remain unchanged and continue to utilize private wells and septic systems. i The property lies within the MUSA and cannot be fully utilized without connection to municipal utilities. The R-3 zoning district was created for rural properties. Times and conditions have changed such to warrant rezoning of the property to an urban residential district. DISCUSSION Changes to the proposal since the Planning and Zoning Commission Meeting The Planning and Zoning Commission asked the developer to consider providing single family lots on the north side ofthe proposed extension of 145th Lane to buffer the project from existing development to the north. This area was previously shown as an outlot to be developed in the future with an attached townhouse product. The developer has changed the proposal to accommodate the requested single family lots. Conformance with Local and Regional Plans and Ordinances The site is designated Urban Residential Low Density in the Comprehensive Plan which carries a maximum density of four units per acre. The proposed project would have a density of 4.8 units per gross acre. The site contains wetlands totaling approximately 0.24 acres. If this area is deducted from the proposal the net density would be five units per acre. The Comprehensive Plan would need to be amended to change the land use designation from Urban Residential Low Density (URL) to Urban Residential Medium Density (URM) to allow the amount of density proposed with the project. The property is currently zoned Single Family Suburban Residential (R-3) which carries a minimum lot size of20,000 square feet. As a result, the property would need to be rezoned. The most appropriate zoning district for the proposed project is Multiple Dwelling - Low Density (M-l). Although the units are not attached, this district most closely reflects the density ofthe proposed project. The M-l Zoning District was crafted to accommodate twinhouses on a single lot. The minimum lot width is 150 feet. The setbacks also are crafted to address twinhouses with a front yard setback of30 feet and a side yard setback of20 feet. For these reasons, Planned Unit Development Review would be necessary to adjust the development standards to the product that is proposed. The property is located inside the Metropolitan Urban Service Area (MUSA). Utilities would need to be established to serve the proposed development. Project Design The site is organized to maximize the aesthetics ofthe development. Garages are moved to the rear of the structure to be out of view. The front of each structure makes full use of architectural details. Different styles of structures are assigned to each lot to assure variety. The location of each structure on the lot varies to provide visual interest and prevent a 'row house' look. The proposed properties on the north side of the cul-de-sac would be single family lots to buffer the townhouse development from the existing single family neighborhood. The proposal is driven by a changing housing market. Many people are searching for high / quality alternatives to the standard urban residential lot. The proposal accommodates this desire by combining essentially a single-family house (the structures have as much as 2,000 square feet of finished living space) with smaller lots in a townhouse association setting. The association provides grounds keeping and exterior maintenance, which is desirable for a growing segment of the housing market. The sketch plan, building elevations and single family house styles are attached for your review. Access / Street Considerations The proposed project would be provided access from Ibis Street NW. Four existing accesses to Andover Boulevard would be eliminated. A public street would be brought into the project and end in a cul-de-sac. A private street (proposed at 20 feet wide) would provide access to lots fronting on Andover Boulevard. The proposal limits the width of the private street to reflect its role as a common driveway. This approach maximizes the lot area throughout the development, which in turn allows larger structures to be constructed on the lots, The narrower width of the street also reflects the relatively narrow depth of the project area, which would have difficulty providing two 33 foot wide streets and two 60 foot right-of-ways and sti111eave enough room to allow lots on both sides of the streets. The construction of 14Sth Lane for this project would cause the existing lot immediately north of the project area on the east side of Ibis Street to become a comer lot. The street as shown would allow the existing house to be setback ten feet from the right-of-way. Comer lots must have a '. side yard setback of at least 25 feet. / Moving the Public street/cul-de-sac to access Andover Boulevard was explored by staff and found not to be desirable. Factors considered by staff include existing traffic patterns (i.e. stacking) at the Andover/Hanson Boulevard intersection, minimum spacing guidelines for intersections, and future intersection improvements that wi111ikely include a center median in Andover Boulevard. The median may restrict this access to a right-inlright-out only. The location of the access on Ibis Street is preferable because it allows traffic to disperse north or south and controls traffic at a four way stop before reaching Andover Boulevard. The Institute of Transportation Engineers Trip Generation Manual indicates that a residential townhouse development has approximately 40 percent less vehicle trips per day than a single family development with the same number of houses (5.86 trips per day vs. 9.57). The Andover Review Committee has several concerns with the proposed alleyway. The concerns can be summarized as follows: 1. Ordinance 10 specifically prohibits private streets. The City Council can choose to uphold this ordinance in which case further discussion of private streets becomes a moot point. Alternatively, the Council could consider an amendment to this ordinance and perhaps some specific criteria for private streets to follow. / The Engineering Department has commented that a public street is preferable and that the width of the street can be similar to the Hans Hagen and Grey Oaks public streets (street detail attached). Additionally, the Fire Department has requested that a suitable subsurface roadbed be established between the two southern ends of the alleyway and Andover Boulevard. This area could be sodded and would look identical to other landscaped areas, but could also support a fire truck or emergency vehicle if needed. 2. The private nature of the alleyway would require property owners within the development to be responsible for the long term maintenance and repair of the alleyway. If the association is not managed properly, reserve funds may not be sufficient to pay for repairs in which case a large assessment to property owners or city acquisition are the two likely remedies. e- To minimize the potential for the private driveway to deterioratt-the city should incorporate a condition permitting the city to provide maintenance of the streets and securing the ability to assess the project cost to the homeowners. This was done with Shadowbrook Cove. 3. Public utilities will serve this development. These utilities are typically run within the right-of-way of public streets. With a private street, there is typically no right-of-way which means that easements in favor of the City to allow access to the utilities would be necessary. Double frontage lots : Double frontage lots are prohibited By Ordinance 10, Section 9.06F., unless one ofthe frontages faces an arterial street. Hanson Boulevard is the only arterial street adjacent to the proposed project. This means that the double frontage lots proposed along Andover Boulevard as well as in the interior ofthe development conflict with this provision of Ordinance 10. It is not possible to eliminate access to Andover Boulevard and Ibis Street NW without creating the need for double frontage lots. It may be possible to reconfigure the interior of the development to eliminate double frontage lots in the interior ofthe development. This approach, however, would force another row of interior lots to be created and would also cause the proposed 14Slh Lane NW cul-de-sac to be moved further north. The net result of these actions would be to increase the overall density and decrease the lot sizes within the development. Surrounding properties Surrounding properties have been developed with single family houses. The Nature's Run townhouse development is beginning to get underway on the south side of Andover Boulevard. A Single Family Urban Residential (R-4) zoning district exists on the north side of Andover Boulevard. A Single Family Suburban District (R-3) also exists on the south side of Andover Boulevard. Wetland Mitigation The plan indicates that two small wetland areas totaling 0.24 acres will be relocated and a sedimentation pond will be created between the development and Hanson Boulevard to accommodate surface water runoff. " , Other Ordinances The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No, 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Resident Concerns The neighborhood submitted a petition to the Planning and Zoning Commission opposing this project (attached). Some of the residents that attended the January 8th Planning and Zoning Commission Public Hearing were concerned with the density and traffic that would be brought \ into their neighborhood by the proposed development. The addition of Andover High School and the lack of signalization at the AndoverlHanson Boulevard intersection were cited as complicating factors. The proposed cul-de-sac access from Ibis Street was also not well received by the neighborhood. They asked ifthe cul-de-sac access could be moved to Andover Boulevard. The minutes from the Planning and Zoning Commission Meeting are attached. Park and Recreation Commission Comments The Park and Recreation Commission will review this item at their February 7,2002 meeting. Planning and Zoning Commission Recommendation The Planning and Zoning Commission voted 4 to 3 in favor of recommending amendments to local land use controls and to allow the private street, with modifications. Commissioners in favor of the proposal commented on the transitional nature of the underlying zoning district and the quality of the proposed detached townhouses. Commissioners not in favor of the proposal were not in favor of amending local land use controls to allow more density nor were they in favor of the private street. The minutes from the meeting are attached. Staff Recommendation The City Council is asked to informally advise the applicant on adjustments to the proposed project to conform with local ordinances and review criteria. The Council is asked to specifically discuss the following items: 1. Is the site appropriate for this type of development? Should the Comprehensive Plan and zoning designation be changed to accommodate it? , 2. Is the use of a private street or alleyway, in conjunction with a public street, an acceptable means to provide access within the project considering the city's current ordinances, and the developer's design goals for the proposed project? ACTION REOUIRED Discuss the potential for the proposed development. Attachments Location Map Sketch Plan (full size in packet) Building Elevations (Brochure in packet) Recommended Street Design House Styles for Single Family Lots Petition from Neighborhood Planning and Zoning Commission Minutes Cc: Steve Boone, Boone Builders 6712 Bryant Avenue North, Brooklyn Center, MN 55430 - - Boone Builders Residential Sketch Plan / ll:PtU Il:I.c:U ~ Cl) ~ u w 1'8"" .... It) 14789 .... to to to to ~ ~ ~ ~ ~ ~ ~ ~ ~ 1989 1919 14769 .... C1l .... 0 w 14719 z z > :J ...J co Z 14669 0 14652 (J) Z <( ::c \ 14520 I <D ... 1718 <D ~ 0 > ...J co Z 0 (J) Z <( ::c " Project Location Map W~E . City of Andover Planning Department - "- " ;:0 to 1"'1 . )>"'O:E OJ ~~~~ \.D (/) :s::: z XnJ' )>1"'10 '_ .:-'1 z If::- CJ' -t PROPERTY UNE '" "'1 ;-i , CLEAR ZONE 0(') ;ti:il co ~ >~ ~~ Mpr+ :o~ > Vl"1J ,..,.-i CI!. U ~~C2:! 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I ~I I ...... I I I 9- I . I I I t:::; I I : z:: I I I I I I I I ,L----------I. I /' ',I 1:.--------------'1 Lj 0 .....~ ~ ::z: 0 u.a --' ...: (JO "- .... 0""," ICQ : ::z: 0 i5 t::: S r c o~ .... .;; ------.-------- z:: -"... ... ""'" 0:0:: .... ~ co - :z: 0 C ...... . [E5] ., [ I ..... t=> ?::i ~ :Ii::: c.:;l . -< ... . roll ^11 .... 1 ::) v0'd C:~9B BC:v C:I9 NOI1Jn~lSNOJ ~~~SO 00:C:I C:00C:-8I-N~.r - '. . , To the Planning and Zoning Commission of the City of Andover We. the undersigned citizens of Andover. Minnesota. hereby object to the proposed development of Townhouses known as Foxburgh Crossing for properties located at 1703. 1663 and 1653 Andover Blvd. We hereby submit this petition and request that the Planning and Zoning Commission of Andover deny Boone Builders their application to develop this property as Townhouses. - " Signature Address -A-(\~c> ie'R---' I \,.. -- , , " " '. / To the Planning and Zoning Commission of the City of Andover We, the undersigned citizens of Andover, Minnesota, hereby object to the proposed development of Townhouses known as Foxburgh Crossing for properties located at 1703, 1663 and 1653 Andover B]vd~ We hereby submit this petition and request that the Planning and Zoning Commission of Andover deny Boone Builders their application to develop this property as Townhouses. - / Signature Address , / . "- / To the Planning and Zoning Commission of the City of Andover We~ the undersigned citizens of Andover, Minnesota, hereby object to the proposed development of Townhouses known as Foxburgh Crossing for properties located at 1703, 1663 and 1653 Andover Blvd; We hereby submit this petition and request that the Planning and. Zoning Commission of Andover deny Boone Builders their application to develop this property as Townhouses. - , / Si~ature Address dn-Uul/.{iA2 /}yJ ss '5'0'1 I( (( \ \ ,L(;"/' \ J . .- - . I To the Planning and Zoning Commission of the City of Andover We,. the undersigned citizens of Andover, Minnesota, hereby object to the proposed development of Townhouses known as Foxburgh Crossing for properties located at 1703, 1663 and 1653 Andover Blvd. We hereby submit this petition and request that the Planning and Zoning Commission of Andover deny Boone Builders their application to develop this property as Townhouses. - Signature Address /&:,.6 .? ,J & . . To the Planning and Zoning Commission of the City of Andover We,. the undersigned citizens of Andover, Minnesota, hereby object to the proposed development of Townhouses known as Foxburgh Crossing for properties located at 1703, 1663 and 1653 Andover Blvd. We hereby submit this petition and request that the Planning and Zoning Commission of Andover deny Boone Builders their application to develop this property as Townhouses. - \ I S i gnature Address I \, , I 6Y . / To the Planning and Zoning Commission of the City of Andover We,. the undersigned citizens of Andover, Minnesota, hereby object to the proposed development of Townhouses known as Foxburgh Crossing for properties located at 1703, 1663 and 1653 Andover Blvd. We hereby submit this petition and request that the Planning and Zoning Commission of Andover deny Boone Builders their application to develop this property as Townhouses. - ) Address Co . ..> ~ r( ~b Q \C-t:.. '0 \ L( I --+-1\ l.a lie::. {U j,cJ . To the Planning and Zoning Commission of the City of Andover We, the undersigned citizens of Andover, Minnesota, hereby object to the proposed development of Townhouses known as Foxburgh Crossing for properties located at 1703, 1663 and 1653 Andover Blvd; We hereby submit this petition and request that the Planning and Zoning Commission of Andover deny Boone Builders their application to develop this property as Townhouses. - Address /'16. Vo !p'7{,bver / @ . J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 PLANNING AND ZONING COMMISSION MEETING - JANUARY 8,2002 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Jay Squires on January 8, 2002, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. . Commissioners present: Chairperson Jay Squires, Coriunissioners Tim Kirchoff, Mark Hedin, Douglas Falk, Larry Dalien, Rex Greenwald, and Dean Daninger. . Commissioners absent: There were none. Also present: City Planner, Courtney Bednarz Planning Intern, Jason Angell . Others APPROVAL OF MINUTES November 27,2001 . Motion by Daninger, seconded by Hedin, to approve the minutes as presented. Motion carried on a 6-ayes, O-nays, I-present (Dalien), O-absent vote. PUBLIC HEARING: FOXBURGHCROSSING RESIDENTIAL SKETCH PLAN - . FOR TOWNHOUSEPROJECTPROPOSED TO BE LOCATEDAT THE NORTHWEST CORNER OF HANSON BOULEVARD AND ANDOVER BOULEVARD City Planner Courtney Bednarz explained that the Commission is asked to review a residential sketch plan for a detached townhouse project. The 'project area is approximately 6.25 acres and includes four existing properties between Hanson Boulevard and Ibis St. NW. The proposed site is designated Urban Residential Low Density in the Comprehensive Plan which carries a maximum density of four units per acre. The proposed project would have a density of between five and six units per acre. The Comprehensive Plan would need to be amended to change the land use designation / from Urban Residential Low Density to Urban Residential Medium Density to allow the amount of density proposed with the project. - Regular Andover Planning and Zoning Commission Meeting Minutes -JanuGlY 8, 2002 Page 3 and facing the alleyway. This approach eliminates the need for perimeter streets and frees up the perimeter of the project for well-landscaped open space that provides an attractive edge to the development. Streets should be designed according to their use. Due to the limited amount of traffic that would utilize the alleyway, the design calls for less intensive street construction. Mr. Bednarz stated that double frontage lots are prohibited unless one of the frontage faces an arterial street. Hanson Boulevard is the only arterial street adjacent to the proposed project. This means that the double frontage lots proposed along Andover Boulevard as well as the interior of the development conflict with this provision of Ordinance 10. It isn't possible to eliminate access to Andover Boulevard without creating the need for double frontage lots. It may be possible to reconfigure the interior of the development to eliminate double frontage lots in the interior ofthe development. This approach, however, would depart from the intent of the proposed design, which is generally to maximize the visual appeal of the perimeter of the development and specifically to enhance the front of the townhouse units. Surrounding properties have been developed with single-family houses. TheNature's Run townhouse development is beginning to get underway on the south side of Andover Boulevard. A Single Family Urban Residential (R-4) zoning district exists on the north / side of Andover Boulevard. A Single Family Suburban District (R-3) also exists on the south side of Andover Boulevard. The construction of 145th Lane for this project would cause the existing lot immediately north of the project area on the east side ofIbis Street to become a comer lot. The street as shown would allow the existing house to be setback ten feet from the right-of-way. Comer lots must have a side yard setback of at least 25 feet. Mr. Bednarz stated that the north end of the lot is intended to be platted as an outlot to reserve this area for future residential development. Sketches of this area have included examples of both detached and attached housing. The plan also indicates that a sedimentation pond will be created between the development and Hanson Boulevard to accommodate surface runoff. The developer would be required to meet all applicable ordinances, and obtain all necessary permits. Bill Gleason, the developer, explained that they are trying to avoid the private street idea, however it would only be set up for the residents in the development. He stated that they have done similar projects in surrounding cities and have found that a majority of the buyers are professionals, young couples, or single people without children. He presented the Commission with a visual to give an indication of what the homes would look like. He mentioned that the homes would be priced in the low $200,000's. He also mentioned that they designed them so the same style wouldn't be next to each other. Finally, the association would maintain the yards and roads. - Regular Andover Planning and Zoning Commission Meeting Minutes - January 8, 2002 Page 5 however are told that there is no money at this time even though the intersection does warrant a stop light. Bill Grunz, 14601 Grouse Street, stated that if anyone drives on Hanson Blvd. between 3:30 p.m. and 6:00 p.m. they are aware the traffic is backed up all the way to SuperAmerica. He stated that there is also traffic congestion on Andover Blvd., which will only become worse once the new school opens. He stated that he has children and the reason they moved to Andover was because there weren't apartments and townhomes. COlmie Enzmann, 1718 Andover Boulevard NW, stated that two years ago when the school was first discussed a petition was sent to the City. The City did send an analysis to the Hennepin County School District, however the count was totally different then what the City had provided. She stated that she requested staff to provide the Council with accurate information that we have now, which wouldn't include the impact of the school. She also requested the Commission to consider the impact of the new school. She stated that she did appear before the City Council and the Commission previously with concerns regarding the 50 townhomes on Hanson Blvd. She stated that with another development such as this one it will only add to an already major problem regarding-traffic. She mentioned that she doesn't see the Council and the Commission acting as the voices of the people. John Peterson, 14553 Ibis Street, presented the Commission with a written letter stating his concerns. He stated that his major concern is the safety issues regarding his children. He stated that with the construction of these homes, the entrance road will border his backyard allowing no safe place for his kids to play. He mentioned concerns regarding the removal oftrees, which will generate more noise from the traffic on Hanson Blvd. He stated that putting in this development will increase the traffic on Ibis Street substantially, resulting in a safety issue for the children riding their bikes and walking to and from school and their friends houses. He stated that he was unaware the zoning in the area would be changed to anything but single-family development. He stated that he doesn't want to raise his children in a multi-family development, but instead in a peaceful and quiet development. Finally, he mentioned concerns regarding the property value of his home and the likeliness that it could decrease because of the multi-family homes in their backyard. He also mentioned that by putting in this development he would have a road at the end of this deck. Mr. Peterson questioned the reason the property is zoned R-3. Mr. Bednarz explained the reasoning behind it. Mr. Peterson stated that he doesn't feel this is the appropriate spot for this type of development. He stated that the traffic is a huge problem right now and this would only add to the problem. He questioned who would benefit from the development other than I the City and those that would live there. Regular Andover Planning and Zoning Commission Meeting Minutes - January 8, 2002 Page 7 Diana Severson, 14576 Ibis Street, stated that she didn't have the opportunity to sign the petition, however they do live in the neighborhood and feel the traffic would be a nightmare. Dan Stay, 1668 146th Avenue NW, stated that they have a very nice lot that butts up to Outlot A. He stated that there is a very nice tree line between the two. He mentioned that he called the City once and was told that the area was a tree preservation area. He questioned what this means. Mr. Bednarz explained that in a tree preservation area there are certain guidelines that would need to be followed so as many trees are preserved as possible. Mr. Stay stated that if the development is approved and the ground is disturbed in removing some trees most of the oak trees in the area will end up dying if they aren't removed. He stated that the trees are beautiful and act as a sound barrier between their homes and Hanson and Andover Blvd. He mentioned that 100% of the people he spoke with were opposed to the project. He stated that if the proposal does go through that as many trees asiJossible are preserved. He also stated that he would agree with moving the road to exit/enter onto Andover Blvd. Darcy Spielmann, 1678 146th Avenue NW, stated that they live just north of Outlot A. He stated that he and his wife don't plan of having any children, furthermore they put their house up for sale about a month ago therefore are present to fight for the neighbors. He stated that what is drawn up on paper is pretty and all, however it really doesn't fit the site. Mike Cooper, 1690 146th Avenue, stated that his property backs up to Carol's property. He stated that the biggest issue is what will happen to Outlot A. He stated that based on what they are describing for Outlot A, it will likely look like an apartment building. He stated that having the street go out the other end would help. He mentioned that Carol's property is a nice lot and for that reason they bought their property. Doug Severson, 14576 Ibis Street, stated that the individual who stated that once there is congestion on Andover Blvd. the traffic will deter through our neighborhood. He stated that most of the people in the area moved to Andover to live in a country type setting. Now that the limitations are being reached for building the City is turning to multiple housing, which ends up short changing the people who moved out here first. A member from the audience questioned if the development does go through if the developer could put up an 8-foot fence to separate their property from the development. He also mentioned concerns about the drainage issues. Chair Squires stated that the drainage concerns would be addressed down the road as the proposal progresses. - Regular Andover Planning and Zoning Commission Meeting Minutes -Januwy 8, 2002 Page 9 Commissioner Kirchoff questioned if the R-3 zoning was intended to be temporary to allow the development to catch up. Mr. Bednarz stated that it seems that way. Commissioner Hedin stated that if these 4 original lots were developed there would be a little over an acre per lot. Mr. Bednarz stated that that is correct. Commissioner Hedin questioned which lots back up to Outlot A. Mr. Bednarz stated that the contingent lots are about 1/4 acre in size. Mr. Bednarz stated tllat there are additional development restraints that may make a single family development difficult to achieve. He mentioned that there isn't 6.25 acres of high ground and there are existing structures. Commissioner Hedin stated that in reality we're getting back to 4 really nice lots with single-fanlily homes. Commissioner Hedin questioned if there is anything in it that money can be made by developing this proposal. Mr. Bednarz explained that a public street would have to be constructed, however in order to do so there needs to be lots on both sides of the street or it wouldn't be economically feasible. J Commissioner Greenwald questioned if this development would enhance the City of Andover. Mr. Bednarz stated that this is a tough question to answer because there are different opinions about townhouses. He mentioned that because of the price ofthe homes there shouldn't be any damage to the property values of the neighboring homes and there would be a dramatic increase in the value of the subject properties. Commissioner Greenwald stated that he is in agreement with a lot of the neighbors. He questioned why the City would want to put in 23 homes on this site. Mr. Gleason stated that tlle reason they are proposing these type of homes is because it doesn't develop out as a single-family development. He stated that eventually something will be developed on the site. Commissioner Greenwald questioned what the vision is for the City. He questioned if the City would be setting a precedent if this proposal were approved. Mr. Bednarz stated that there is no simple answer. He explained that the Comprehensive Plan location criteria for medium density developments states that there needs to be access out of the neighborhood to handle the traffic for the townhomes, therefore there needs to be higher volume streets. He mentioned that Hanson and Andover Blvd. do \ meet this criteria. / - Regular Andover Planning and Zoning Commission Meeting Minutes - January 8, 2002 Page 11 Commissioner Falk stated that his concern is around lots 12 and 13. He stated that it looks as if it would be tight to get couple trucks in that area. He mentioned that he sides with the residents about the traffic, however reminds the residents that the area will develop at some point. He questioned if the association will maintain 145th Lane for snow removal. Mr. Bednarz stated that 145th Lane would be a public street and maintained by the City. Commissioner Greenwald questioned if the alleyway would be a private street. Mr. Bednarz stated that the alleyway would be a private street. Commissioner Greenwald questioned if it's possible for the City to tell the property owners that they can't park along the alleyway. Mr. Bednarz stated that indeed the City can tell them that no parking is allowed along the alleyway. Commissioner Kirchoff stated that the site plan is rather novel. He stated that the site is limited in terms of what can be developed; furthermore many times this type of property ends up being developed as commercial. He stated that the traffic is definitely a problem; however eventually there will be a light at that intersection one day. He mentioned that the amount of cars this development would produce won't have a huge impact on what already exists. He stated that he tends to believe that the R-3 zoning was intended to be temporary. He mentioned that this proposal would be better than apartments, especially since the homes are garage free. Commissioner Falk questioned if there would be room to put a public street through the development instead of an alleyway. Mr. Bednarz stated that the idea was to clean up the appearance. He stated that it is possible, however it may not be possible with the style of townhouses proposed. Commissioner Daninger stated that the first question is what the transition will be. He stated that he likes the idea of talking about homes instead of the site being developed commercially. He suggested staff talk with the county regarding a stoplight, which may help to accelerate the process. He stated that after these questions are answered he may be more likely to discuss a development with a private alleyway. Mr. Bednarz stated that the intersection has been identified as a need, however there are also many others in the county. Chair Squires stated that if the homes would occupy professional people without kids, he would tend to believe that the trips a parent makes with 2 or 3 kids far exceeds a professional without children. Commissioner Kirchoff questioned where there is a development similar to this around the metro area. Mr. Gleason stated that there is a development very similar to this in / Brooklyn Park. . Regular Andover Planning and Zoning Commission Meeting Minutes -January 8, 2002 Page 13 Commissioner Hedin stated that he feels the Council will have a good idea how the Commission feels. He stated that unless the density was decreased and the alleyways were removed he won't support the proposal. He agreed that if there were single-family homes in Outlot A that it may help. Mr. Bednarz stated that in order to do the sketch plan process justice, it's best to forward this on to Council to receive their comments first to find out if the proposal is even a possibility. The Commission agreed. Chair Squires encouraged the residents to drive out to Brooklyn Park to view the other development that is similar to the one being proposed. Commissioner Greenwald questioned if the developer comes back with a revised plan would there need to be another public hearing. Mr. Bednarz stated that yes there would need to be another public hearing. Mr. Bednarz stated that this item would be discussed at the February 5, 2002 City Council - meeting. PUBLIC HEARING: SPECIAL USE PERMIT (02-01) - FORA WATER TREATMENT FACILITY TO BE LOCATED AT 1813 CROSSTOWN BOULEVARD NW FOR THE CITY OF ANDOVER Mr. Bednarz explained that the Commission is being asked to recommend approval of a special use permit to allow a water treatment facility to be located at 18 I 3 Crosstown Boulevard. The subject property is zoned Rural Residential (R- I). Public utility uses including water treatment facilities require a special use permit to be located in any residential district. Bolton and Menk have been selected as the design consultant for the project. They have provided a boundary survey and letter summarizing the project. He stated that due to the fact that the final design of the project hasn't been completed, the Commission is asked to identify criteria to be used in the design of the project to prevent conflicts with surrounding properties and to promote efficient site design. Mr. Bednarz went on to review the items that have been identified by staff as components of review that will be conducted as information becomes available. The first is the relationship with the residential properties to the north and west of the property. Building setbacks, screening and prohibiting the location of loading areas or external traffic generators, such as an above ground fuel tank, on these sides of the building. Another issue is the overall design of the project. The design of the building will largely be guided by functionality. It's also important to ensure that the architectural design of the structure maintains the campus style look that has been identified for the City Center campus. Finally the efficient design of the project. The water treatment facility will have a relatively small number of operators considering the size of the building. Therefore, the design will incorporate shared parking with the Public Works site and a parking area that @) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Courtney Bednarz, City Plannetr SUBJECT: Approve Ordinance Regulating Private Airfields & Ultralight Activity - Planning DATE: February 5, 2002 INTRODUCTION Staffwas directed to prepare language that would require properties intended to be used for landing strips to obtain an administrative permit from the City. The intent would be for this ordinance to regulate all types of landing strips. The discussion included providing criteria to evaluate sites to determine whether or not the site was appropriate for this use, as well as / performance requirements to limit the impacts on adjacent properties. DISCUSSION The Council discussed adding a provision to require aircraft/ultralight operators to demonstrate possession ofliability insurance. The City Attorney researched this matter and found that the state does require ultralight operators to be insured. Language has been added to the ordinance to reflect Minnesota Statute 360.59, Subd. 10. Attachments Draft Ordinance ACTION REOUIRED Approve, reject or modify the attached draft ordinance. :iii;' Cc: Dean Clossey Adam and Christine Winanzyk Wayne and J an Margotto .- - \ CITY OF ANDOVER '. COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE REGULATING PRIVATE AIRFIELDS AND ULTRALIGHT ACTIVITY IN THE CITY OF ANDOVER THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Findings and Intent. The City finds it necessary to regulate private airfields and ultralight activity to protect the safety and general welfare of residential neighborhoods. - It is the intent of this ordinance to establish standards for the operation of airfields, aircraft and ultralights. Section 2. Purpose and Imolementation. Through the adoption and enforcement of this ordinance, the City shall protect the general health, safety, and welfare of its residents by providing standards that balance the need to preserve the health safety and general welfare of residential neighborhoods with the rights of private property owners. Section 3. Definitions. A. Ultralight vehicle is a recreational aircraft defined by Title Fourteen of the Federal Code of Regulations. B. Private airfield is any property within the city that is used, or intended to be used. for the landing and takeoff of aircraft or ultralights, and includes its buildings and facilities, if any. C. Aircraft operator is any person involved in flight or ultralight activity from a private airfield in the city. , Section 4. Licensing Reauirements A. Private Airfield. It shall be unlawful for any person to directly or indirectly operate a private airfield within the City of Andover without obtaining an administrative permit as defined by this ordinance. A person who operates a private airfield without a valid permit issued by the City of Andover shall be guilty of a misdemeanor offense. Section 5. Pre-application Requirements. The following must be completed before the city will accept an application for an administrative permit: A. The Applicant shall hold a neighborhood meeting after notifying the city and residents within 500 feet of the property B. The Applicant shall work with the Minnesota Department of Transportation \ Division of Aeronautics and/or the Federal Aviation Administration to complete an operations plan that, at a minimum, includes the following information; 1. A site plan drawn to scale indicating the location of property lines, landing strip and structures 2. An Approach/Departure Route Plan illustrating aircraft traffic routes that conform to FAA standards 3. A letter from the Minnesota Department of Transportation Division of Aeronautics and/or the Federal Aviation Administration summarizing their review and recommendations. 4. An informational handout describing the requirements and I limitations of the site. The handout shall include a map indicating congested areas as defined by the FAA. 5. All aircraft or ultralight operators shall demonstrate to the City, upon request. that the aircraft or ultralight operator has in effect a - \ liability insurance policy in the minimum amounts required by Minnesota Statute 360.59, Subd. 10. C. The Andover Review Committee may require modifications to the operations plan based on the review criteria of this ordinance. Section 6. Private Airfield ADDlication Submittal Reauirements A. All requirements of Ordinance 8 Section 5.03 B. The following additional materials are required to be submitted: 1. An operations plan as described by this ordinance 2. A letter from the applicant describing the proposed use of the property , Section 7. General Reauirements A. The city shall review the proposed site to determine whether the site is appropriate for this type of activity. The City may determine that the site is not appropriate for this type of use. Review criteria include but are not limited to; 1. The size of the site 2. The land uses that surround the site 3. The potential impact on adjacent properties 4. Information presented by the public 5. The Comprehensive Plan B. Private airfields shall be used for recreation purposes only and shall not be operated as a commercial business. C. The informational handout shall be distributed to anyone who intends to use the site under the conditions of the administrative permit and this ordinance. , - D. The city may require additional landscaping or screening to screen and buffer incompatible off-site impacts of the proposed use on adjacent property and the surrounding neighborhood. E. The Andover Review Committee may impose conditions to the approval of a Special Use Permit. F. Holders of an administrative permit may propose amendments to the approved permit at any time, subject to the procedures of Ordinance 8 Section 5.03. No significant changes in the circumstances or scope of the use may be undertaken without the approval of those amendments by the Andover Review Committee. Significant changes include, but are not limited to, hours of operation, number of aircraft, expansion of landing and take off area, and other operation modifications resulting in increased activities and traffic, and the like. The City Administrator or duly appointed designee must determine what constitutes - significant change. The Andover Review Committee may approve significant changes and modifications to an administrative permit, including the application of new or revised conditions. J G. Upon request by the City Administrator or duly appointed designee, the holder of a administrative permit shall be required to certify that the use, building, and site are in conformance with the administrative permit and city codes. H. If the holder of the permit fails to comply with any of the terms imposed by the administrative permit, the city may impose penalties or discipline for noncompliance, which may include revocation of the permit. I. Upon action by the Andover Review Committee, any administrative permit for any Airfield within the City of Andover may be reviewed, amended, or revoked. Adopted by the City Council of the City of Andover on this _ day of ,20_ CITY OF ANDOVER / Michael R. Gamache, Mayor c;0 \ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~1/ FROM: Scott Erickson, City Engineer SUBJECT: Resident Concerns/Fox Hollow Parking Issues/Oak View Middle School - Engineering DATE: February 5, 2002 INTRODUCTION The City Council is requested to discuss the neighborhood parking concerns identified by Mr. Paul Dudley, who resides in the Fox Hollow neighborhood. DISCUSSION / Last year some of the residents of the Fox Hollow neighborhood approached the City with on- street parking concerns. The parking issue was occurring in conjunction with events being held at the Oak View Middle School. During the larger events (soccer, track meets, etc.) numerous vehicles were parking in the residential neighborhood as it provided a close and easy access to the fields. It appears that there was adequate parking within the school district's parking lot during those events but the close proximity of the neighborhood parking attracted some of the event attendees to park in the neighborhood. After lengthy discussions last year, it was determined that the school district and/or associations would notify their participants to utilize the school's parking facility for their events. Recently a letter was received from Mr. Dudley indicating he would like to see a more proactive approach to controlling the event parking. If a more proactive approach is desired by the City Council the following options are available: I. Post permanent "no parking" along Linnet Street NW. This option would not allow on-street parking for events, which would also hinder neighborhood events such as parties, graduations, etc. \ This option may tend to move the parking problem to other streets in the neighborhood. Mayor and Council Members February 5, 2002 / Page 2 of2 2. Post permanent "no parking" throughout the development. This option would hinder neighborhood events such as parties, graduations, etc. 3. Post "no parking" for specified periods. An example would be "no parking" for the month of April-August or some other specified time frame. This option would minimize the periods when "no parking" is allowed. 4. Mr. Dudley indicated an interest in event specific "no parking". The City would have the authority to post "no parking" for specific events. The challenge would be to determine which events or what size events warranted the placement of the "no parking" signs. Also, depending on the number of events and how often the signs would need to be installed and removed, the City Public Works availability would need to be further evaluated. ACTION REOUIRED , If a "no parking" designation is desired, the City Council will need to authorize staff to draft a resolution to establish the parameters of the designation. Respectfully submitted, cPc#k Scott Erickson cc: Mr. Paul Dudley, 15344 Linnet St. NW , Scott Erickson From: Scott Erickson Sent: Monday, January 28, 2002 10:33 AM To: 'Paul. Dudley@anoka.k12.mn.us' / Paul, Dave Carlberg has recently left the City of Andover for other employment opportunities. I am aware of the concerns you have identified and would like to further discuss these with you. Are you available to meet regarding this issue? Scott Erickson Andover City Engineer I 1 Scott Erickson From: James Dickinson Sent: Friday, January 25,20021:43 PM 'To: Scott Erickson; Todd Haas .Subject: FW: parking problem -----Original Message----- From: Paul Dudley [mailto:Paul.Dudley@anoka.k12.mn.us] Sent: Friday, January 25, 2002 9:04 AM To: Dave Carlberg Cc: Mike Gamache; Don Jacobson; Mike Knight; Ken Orttel; Julie Trude Subject: parking problem Dave (I have also cc'd this to the city council), I wanted to touch base with you concerning the parking problem that we had last spring behind Oak View Middle School. The only major problem we had was when the Andover Athletic Association held their 4 week long (4 Saturdays) track and field event for kids Kindergarten thru grade 5. We had some minor problems through the summer, 1-2 cars, but this track meet was the major problem. I recently recieved info about the track meet in the mail. It will be held this spring again I 4 Saturdays in April and May. I can send you the exact dates from home when I get there. They are having a sign up period in February for all interested people. Sorry to get long winded.... I would like to start talks of how we are 'going to handle the parking problem that will arise from this event. I .will be contacting the Andover Athletic Association to express my concern about the parking problem and I am asking you to do so as well. It would be nice if they can put something in their packet of materials that they give parents stating that parking is not allowed on the streets of our neighborhood. Construction is finished at Oak View and there is no reason to park in our neighborhood with the exception of laziness. Oak View's lot has plenty of spaces. I would also like to start talking about temporary no parking signs for my neighbors and I, so that we can tackle the problem at hand. A note in the info packet will not be enough. Many people will still park in our neighborhood because it is closer to walk to the track. Some people we talked to last spring understood our concerns and were nice about it, while others could care less about our neighborhood and were very rude to us. A reminder of what happened last year: -at peak... we had 70+ cars in our neighborhood from this event. -people were blocking drive ways, stop signs, and mailboxes -cutting across lawns (both people and with their pets) -a neighbors daughter (2 yr old) found a lit cigarette that had been tossed over their fence. -a family had lunch in my neighbors yard -one little girl was nearly hit while she tried to roller blade thru the neighborhood. You can't see kids with all of the cars parked bumper to bumper. -many people are not from the City of Andover and have no cares about our way of life or safety. '-1 could not even mow my lawn besause people were parked right up to the /grass, including some people who did park on the grass... _I am sure there are plenty more things I am forgetting... but I am sure 1 you get my point... My wife got into a heated arguement with one mother who stated to her, "Until I am told that I can't legally park here, I am going to park here!" and then a bit later told my wife, "I wouldn't be stupid enough to build my house next to a school!" This woman was from Ramsey. 'We love Andover and our neighborhood. This problem needs to be addressed this year. A simple letter to parents involved is not enough. I want to be proactive concerning this situation this time. Temporary no parking signs that can be placed for the day would be a good alternative. I look forward to your comments on this situation. Again, I would like to work proactively to stop this problem before it starts. Last spring we had no idea it was coming, this year we do. In fact, my guess is that it will only get worse if we don't address it now. I have a friend that lives near Champlin Park HS. They have a big soccer event there each year. THe city of Champlin now provides no parking signs for them during the event and the problem is solved..... I hope my city government can take a similar stand to support a neighborhood to keep it safe. Paul Dudley 15344 Linnet St NW Andover, Mn, 55304 763-757-6430 / 2 III I" 1..........--1' , UI I I I LJI ~ I I I I I, I I I. II \ I. I I J'II--.l""'l! . ...............n.. ~--y"",.., k . - : ~cn~' .~kW .. ULJ - H _.f-j II 1-'. :;:;;;~~.<-'1{ Wl ..,.-... '1~ ~'" ~LL . '"' <~~ 'rj I \-- ~IO .. ,<<",.,."",...} ._+-_ I _: 2 I I i 1,1. I ~ L:":- ' ,/;...., I '--L I. I' f------= I-- '~ ~.. I II _ ' 1--,' ...... _ I \~ j~I"i' '3 , ""'," f- , :i J I '~~~ ~'Es .",,, , - ! f------- '- ~ur..(>r" . fao 'l~,"f'~ '_ I I......... , ~ 1 " H ' I ::;. '" "... a;1of ~ .. f ~ , If--' _ ~.~"G'LE./. _ ,," .3-", ~ ' , I- ,N' , .. 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I: ~- t V,r,1"lloI' "..~".~~o~ D'~H~ I (( ER 111-'---......-" -I, ~~H,ODfN:>f..HJ=~:::l-m-~...t.,~ . ,..1. [J "N~Y.-. Ir'pl~.Jm.L..j ..J.rTl5J .-. .~c~., UO~. I J @ ! CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Reschedule March 5th Council Meeting DATE: February 5,2002 INTRODUCTION Precinct caucuses will be held on Teusday, March 5, 2002. ) DISCUSSION , Minnesota Election Law 202A.19 prohibits city councils from conducting meetings after 6:00 pm on the day of a major political party precinct caucus. ACTION REOUIRED Council is requested to reschedule the March 5th meeting. Suggested dates are: Monday, March 4, 2002 Wednesday, March 6, 2002 Respectfully submitted, iLL; 1Jr0 Vicki Volk City Clerk @ ~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWWCI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki Volk, City Clerk SUBJECT: Schedule Board of Review DATE: February 5,2002 INTRODUCTION Anoka County has requested that the City Council schedule the Board of Review. \ DISCUSSION The Board of Review needs to be held in April. Available dates are: Monday, April 8th Wednesday, April 10th Thursday, April 11 th Monday, April 15th The Board of Review needs to be completed before the end of April so one of the above dates would be best so that if need be, it can be continued to the April 16th Council meeting. ACTION REOUIRED The City Council is requested to schedule the 2002 Board of Review. Respectfully submitted, U rJr& Vicki V olk j City Clerk . . . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: February 5, 2002 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $142,391.85 on disbursement edit list #1 dated 01129/02 have been issued and released. Claims totaling $265,494.53 on disbursement edit list #2 dated 02/05/02 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. . . . Mayor and Council Members February 5, 2002 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $407,886.38 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson - Mike Knight Ken Orttel Julie Trude . . - "'''' .. .. '" '" ... .. 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WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for February 5, 2002 Council Meeting DATE: February 5, 2002 The Council is requested to review the supplemental material for the following Agenda Items: Add to the Agenda under Approval of Minutes Item 3. Approval ofthe Executive Session Minutes of January 15,2002 (Supplemental)- Clerk Accept Additional Information under Consent Items - Item 5. Approve Change Order #1/98-29/Grey Oaks (Supplemental) - Engineering Item 19a. Accept Resignation/Appoint Park and Recreation Member (Supplemental) - Engineering Accept Additional Information under Discussion Items Item 24. Appointment Recommendation/Community Development Director (Supplemental) - Administration Add to the Agenda under Staff Items Item 26a. Reschedule Special City Council Workshop/Personnel Matters (Supplemental) - Administration Respectfully' submitted, ~4~/-~ F. Erar ty Administrator CD CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes (Supplemental) DATE: February 5, 2002 INTRODUCTION The January 15, 2002 minutes of the Special Closed Executive Session of the City Council have been provided by Finance Director Jim Dickinson. ACTION REOUIRED The City Council is requested to approve the Executive Session minutes of January 15, 2002. Respectfully submitted, Vicki Volk City Clerk CD CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: 5. Approve Change Order #1I98-29/Grey Oaks (Supplemental) - Engineering DATE: February 5, 2002 ACTION REQUIRED The City Council is requested to table this item until the next regular City Council meeting of February 19, 2002 in order for staff to obtain and review additional information for Change Order #1 for Project 98-29, Grey Oaks. Respectfully submitted, ~#~ Scott Erickson cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW ~q3 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members / ~. CC: John Erar, City Administrato Scott Erickson, City Enginee~ , FROM: Todd Haas, Asst. City Engineer/Parks Coordinator SUBJECT: 19a. Accept Resignation/Appoint Park & Recreation Commission Member (Supplemental) - Engineering DATE: February 5, 2002 INTRODUCTION This item is in regards to accepting the resignation of Chris English from the Park & Recreation Commission and appointing Dorrie Peterson to complete the term. DISCUSSION Attached is an e-mail that was sent to the City of Andover from Chris English. If the City Council so chooses to accept the resignation, it is recommended the City Council appoint Dorrie Peterson (previously appointed on January 24, 2002 by the City Council as Alternate #1). Dorrie's term would expire on December 31, 2003. ACTION REQUIRED The City Council is requested to accept the resignation of Chris English and appoint Dorrie Peterson to complete the term, which will expire December 31, 2003. Respectfully submitted, ~~~ Todd Haas From: Christopher English [Christopher.English@mn,usda.gov] Sent: Wednesday, January 30,2002 10:38 PM To: Ken Orttel; Mike Gamache; Mike Knight; Don Jacobson; Julie Trude Subject: Resignation ~ Card for Christopher English Dear Mayor and Council: Please accept this message as my formal resignation from the Park Commission. Also, please know that it was truly an honor to serve in this capacity and I deeply thank you for giving me the opportunity. I hope this comes at an opportune time as I know you recently interviewed for Commissioners. Please let me know if I can do anything to assist in the transition. Sincerely, Christopher D. English 1 6tfJ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Appointment Recommendation - Community Development Director DATE: February 5, 2002 INTRODUCTION The recruitment and selection process for the appointment of a Community Development Director in the Community Development Department has been completed. DISCUSSION After a thorough review of applicants for this position by an interview panel consisting of representatives from the Finance, Community Development and Administration Departments, a conditional offer of employment has been made to Mr. Will Neumeister, subject to ratification by the City Council. An interview panel consisting of the Finance Director, City Engineer, City Clerk and Human Resources Manager, along with the Community Development Director from the City of Fridley were utilized in the screening and selection process for this position. The interview process also included individual interviews with the City Administrator, a tour of the community, and a community reception that provided Council members, the public and staff with the opportunity to meet with the top two finalists. Mr. Neumeister has held several positions as a planning professional in both the public/private sector for close to 26 years. Will Neumeister currently serves as a Senior Planner for the City of Brooklyn Park since 1995 with senior-level responsibilities for all planning-related activities in the department. Prior to his current position, he worked for the City of Blaine as a Special Project Manager/Project Planner for 7 years; a Landscape ArchitectlLand Planner for a private engineering firm and worked previously for the cities of Blaine, Brooklyn Park and the City of Aberdeen, South Dakota in a City planning capacity since 1976. Mr. Neumeister has a Bachelor of Science Degree in Landscape Architecture from South Dakota State University, and holds a Master's Degree in Urban and Regional Studies from Minnesota State University - Mankato. He also holds an American Institute of Certified Planners (AICP) designation and is a Registered Landscape Architect. Accordingly, Mr. Neumeister is fully qualified to perform the duties and responsibilities of Community Development Director. BUDGET IMPACT Funding for this position is authorized in the 2002 Budget. RECOMMENDATION Approve the appointment of Mr. Will Neumeister as Director of Community Development effective February 25, 2002. ohn F. Erar City Administrator 6h~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Reschedule Special Council Workshop - Personnel Matters DATE: February 5, 2002 INTRODUCTION The City Council is requested to reschedule the February 13,2002 Council Workshop to allow staff to gather additional information on post-retirement insurance programs currently under consideration by the State of Minnesota. DISCUSSION It has come to the City's attention that the State of Minnesota is in the process of working through legislative issues associated with the implementation of a post-retirement employee insurance program. In light of the fact that the Council is being asked to consider a City program dealing with similar post-retirement insurance issues, it may be prudent to delay Council discussions until additional information can be gathered on the state's efforts. A meeting of metropolitan area city human resource managers and finance officers has been scheduled for February 14 to address city issues and concerns on the issue of post-retirement insurance programs. Speakers from various state agencies will be attending the meeting and providing staff with additional information and insights on establishing this type of program. As the Council workshop was previously scheduled for February 13, staff suggests that the Council reschedule this meeting to either Thursday, February 21 or Wednesday, February 27, 2002. ACTION REQUIRED Consider rescheduling the February 13, 2002 Workshop to either Thursday, February 21 or Wednesday, February 27,2002. ~IlY ,ubmittoo, wf~ ~ DATE February 5, 2002 ~t ITEMS GIVEN TO THE CITY COUNCIL . Foxburgh Crossing Sketch Plan . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\DA TA\STAFF\RHONDAAIAGENDA\CCLlST.DOC ... ,-. ."'; - - l ~ L Increasingly today, amidst life's often frenetic pace, home buyers find themselves witll a ~ distinct desire to be part of a neigllborhood - to relax and sllare the good tllings in life, to live near others who also place a priority on tile importance of spending time with L . family, friends, neigllbors. ~U . L ---.J At tile same time, cities and towns metro-wide strive to accommodate growth via . ~ ---.J attractive, safe, practical and affordable housing options. L ... 4--J Grand Teton Development, L.L.C is proud to introduce an answer that meet tile needs ~ C both of home buyers today and of forward-tllinking cities: single-family detaclled town .... (J) home neighborhoods such as Foxborough Crossing. ~ E L Foxborough Crossing Neighborhood will provide the residents of Andover with attractive Q. street-scapes, garages conveniently tucked out of view. The richly-designed homes, ~ 0 including a variety of multi-level and two-story plans witll seven exterior designs, are L_ situated on tile lots to allow ample boulevard space and professional landscaping. (J) - > Market trends show many home buyers, including single professionals, double-income ~ (J) couples and retirees, desire attractive, stylish tlomes wittl upscale designs over increased -0 lot size. Foxborough Crossing Neigllborllood as proposed strikes an efficient balance .... C between aestlletic beauty and a viable, cost-effective association that provides residents - well-maintained natural surroundings and services with a minimum of hands-on .0 maintenance. This balance enables pricing for homes in tile Foxborough Crossing ~ 4--J ~ (J) Neigllborllood to remain reasonable in the low $200,000's. -r- Foxborough Crossing is indeed the very neighborhood experience sought after by both ~ 'D home buyers and cities alike. 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