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HomeMy WebLinkAboutWK November 5, 2003 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY of ANDOVER \ YMCA . COMMUNITY CENTER PROJECT CITY COUNCIL WORKSHOP Stakeholder Design Committee Meeting Wednesday, November 5,2003 - 6:30 PM AGENDA 1. Call to Order 2. Approve Agenda 3. Community Center: a. Design Development Update b. Aquatics Expansion (Attached Report) c. Mechanical Budget d. Transportation Access Issues 4. Other Business Items 5. Adjourn G) I 1685 CROSSTOWN BOULEVARD NoW. . ANDOVER, M[NNESOTA 55304. (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members Stakeholder Design Group FROM: John Erar, City Administrator SUBJECT: Community Center - Transportation Access Issues DATE: November 5, 2003 INTRODUCTION Over the course of the last several weeks, there has been considerable discussion regarding the HansonIBluebird access point for the Community Center. DISCUSSION Without going into extensive detail in this staff report, there appears to be some desire to perhaps I revisit the temporary nature of the Community Center Hanson Boulevard access point to a more permanent point of egress that would allow for full signalized access corresponding to the Clocktower Commons development. In review of this issue, potential changes to the traffic access scenario envisioned in the City's Transportation Plan should be fully explored by the Council in terms of immediate ramifications, long-term traffic implications and, if so directed, identifying a strategy for approaching both the County and School District. Staff has invited Shelly Johnson, Traffic Engineer for Bonestroo, Rosene and Anderlik (BRA), to address these issues at the meeting. BRA served as the City's transportation consultants in preparing the transportation plan. During the development of the City's Transportation Plan, and now approved plan by the Metropolitan Council, the Hanson/Bluebird Street access point for the Community Center located at the northeast corner of the site directly across from Bluebird Street was identified as a temporary access point. The temporary nature of this access point was predicated on Anoka County's timetable for reconstructing Hanson Boulevard north of the Crosstown intersection, which included considerable discussions with the County and the Anoka-Hennepin School District. As Council may recall, the County's reconstruction of Hanson Boulevard (5-8 years in the future) would compel the City to construct a frontage road traveling north to the southerly access point of Oakview Middle School. The school intersection would then be up-graded to a fully signalized intersection with a full range of traffic movements. The temporary Community Center access point would be downgraded to a right-in/right-out movement subject to approval by the County Highway Department. It should be noted that even under the temporary access / scenario, Anoka County has expressed concerns with traffic movements to and from the north in the short-term. Anoka County Engineer Doug Fischer has been outspoken in his concerns regarding this issue in the past, and can be anticipated to raise similar concerns if the City / Council presses the issue of a full access at the HansonIBluebird Street access point. To add greater efficiency to the meeting discussion, the following points are identified for Council review: . Transportation Plan rationale for a temporary CC access point . Oakview Middle School access on Hanson Boulevard . Anoka County Transportation Access (spacing) Guidelines . Future Implications for neighborhood access points north of Bluebird Street . Potential County reaction to proposed City changes 0 City Hall access 0 Median extensions 0 County authority ACTION REOUIRED For Council discussion and direction. Shelly Johnson, BRA . / 85 E, SEVENTH PLACE, SUITE tOO SAlr'lTPAUL, MN 55101-2887 651-223-3000 FAX,651-223-3002 SPRINGSTED // !1J1'isors fl' th... Public Sfxtor 1//1 l/LI I ~~j MEMORANDUM TO: John Erar, City Administrator, Jim Dickinson, Finance Director, Casey Scott, Vice President-Finance, Tom LaSalle FROM: Nick Dragisich DATE: October 29, 2003 SUBJECT: Proposed Waterslides - Projected Operating Costs Executive Summary The City of Andover is considering the construction of a Community Center facility in cooperation with the Y.M.C.A. One of the options currently under consideration is the addition of an aquatics center to this facility. The City has asked Springsted to provide them with a projection of likely operating costs for the water slides portion of the aquatics center. Springsted J based its financial projections for operating costs other than personnel and heating, ventilating and air conditioning (HVAC) costs on our review and analysis of other similar municipal-owned facilities located in the Minneapolis/St. Paul Metropolitan area including Waconia, Shoreview, and Inver Grove Heights. Personnel costs are based on water slide staffing levels at these similar operations, other metro area municipal owned water slides, and the Y.M.C.A.'s preliminary thoughts on staffing levels and hours of operation at the proposed Andover facility. Operating costs related to (HVAC) were provided ~o me by the consulting engineers for the project. Springsted projected four ranges of operating costs for the proposed water slides facility. The four ranges included one each for a facility with 2 water slides, 3 water slides, 4 water slides, and 6 water slides. Springsted has provided projected operating costs within ranges because we do not believe given the current state of the facility's development and uncertainty in future operating costs increases related to inflation and other factors that it is possible to identify a single most likely projected cost for this facility. The financial projections are based on 2,509 hours of operation each year, or approximately the same number of hours as the Shoreview Community Center and Safari Island in Waconia operate their water slides, Debt service costs were projected using the debt service cost in the City's Y.M,C,A./Community Center financial projections by proportioning the payments shown based on the principal amounts for each water slide option. The projections of likely operating costs for the four alternative facilities are as follows: ~ For a facility with 2 water slides, projected personnel costs are $46,417 and total operating costs would range from $172,239 to $199,039. ~ For a facility with 4 water slides, projected personnel costs are $69,625 and total operating costs would range from $211,972 to $241,109. City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 2 :>> For a facility with 4 water slides, projected personnel costs are $92,833 and total operating costs would range from $253,004 to $285,379. :>> For a facility with 6 water slides, projected personnel costs are $139,250 and total operating costs would range from $ $355,983 to $375,700. The revenue to be derived from the operation of the water slides is more difficult to project because the comparable facilities do not charge separately for their water slides, but rather charge a fee for membership which entitles the member to use all the facilities. In addition, there are price sensitivity issues related to the other portions of the proposed Y.M.C.A1Community Center that need to be considered. However, we projected the number of persons needed each year to support the proposed water slides based on the amount charged/person/day. We determined a range of the persons/year needed based on charges varying from $4.00 to $7.00/person/day for each altemative. This is shown in the table below. 2 Water Slides 3 Water Slides 4 Water Slides 6 Water Slides Cost/PersonIDav Andover Lo~ Andove Andover Low Andove Andover Low Andove Andover Low Andove S 7.00 24,606 28 434 30,282 34,444 36143 40,768 47998 53,671 S 6.00 28 707 33173 35,329 40185 42,167 47,563 55,997 62,617 S 5.00 34,448 39 808 42,394 48,222 50,601 57,076 67197 75,140 S 4.00 43,060 49,760 52,993 60,277 63,251 71,345 83,996 93,925 A survey of 2003 charges at outdoor metro area municipal pools with waterslides in the metro area shows the daytime rates varied from $5.50 to $9.00 for adult residents. The average daytime rate was $7.04. Evening rates for the same group varied from $4.25 to $6.00. The average evening rate was $5.71. I We were also able to gather a limited amount of attendance data for the Edina, Maple Grove and Anoka County facilities. The Edina facility had attendance of 125,000 in 2000, 115,000 in 2001, and 111,056 in 2002. The Anoka facility had attendance of 106,833 in 2003. These two facilities operate primarily in the period from approximately Memorial Day through Labor Day. The Maple Grove facility had attendance of 60,398 in 2000, 66,671 in 2001, and 54,005 through the period ending July 31 in 2002. Given these attendance figures and 2003 charges at other facilities, it is our opinion the proposed water slide facility in Andover should be able to attract 50,000 to 60,000 persons over the course of an operating year at a price of $5.00 to $6.00/person/day. This would indicate a the ability to support a facility with up to 4 water slides while a facility with 6 water slides would be successful if the operating cost tend to be closer to the lower range of the projected costs. Our opinion is based on a number of assumptions including: :>> The capital costs provided to us :>> The configuration of the water slide facility :>> The hourly wages and staffing levels agreed upon for this study :>> The hours of operation as provided to us :>> The cost of HVAC as provided to us by the City's consulting engineer :>> The debt service costs are proportional based on the City's projected debt service cost for the Community CenterlY.M.C.A (interest and term) :>> Issues related to pricing of the water slides can be coordinated with the membership fees for Y.M.C.A. members in a manner that makes the overall facility successful City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 3 Background The City of Andover is considering the construction of a Community Center facility in cooperation with the Y.M.C.A. One of the options currently under consideration is the addition of an aquatics center to this facility. The City has asked Springsted to provide them with a projection of likely operating costs for the water slides portion of the aquatics center. Our projections of costs other than personnel and HVAC costs, are based on our review and analysis of other similar operations. Personnel costs are based on water slide staffing levels at these similar operations, other metro area municipal owned water slides, and the Y.M.C.A.'s preliminary thoughts on staffing levels at the proposed Andover facility. Operating costs related to HVAC were provided to me by the consulting engineers for the project. Facilities Used For Comparison Springsted based its financial projections for operating costs other than personnel and HVAC costs on our review and analysis of other similar municipal-owned facilities located in the Minneapolis/St. Paul Metropolitan area. These included water slides operated in the cities of Waconia, Shoreview, and Inver Grove Heights. We also compared our projected costs for the City's proposed facility with data available from US Aquatics as a check on our work. Personnel costs are driven primarily by the number of staff assigned to each waterslide and the hours of operation. The staffing levels projected were based, in part, on staffing levels at the following waterslide operations: >- City of Anoka >- City of Brooklyn Center >- City of Crystal >- City of Edina >- City of Eagan >- City of Inver Grove Heights >- City of Maple Grove >- City of Maplewood >- City of Shoreview >- City of Waconia >- Anoka County Financial Projections We based our financial projections, except personnel and HVAC costs, on the current operating costs of similar facilities located in the cities of Waconia, Shoreview, and Inver Grove Heights. This section presents a discussion of each facility and the allocated costs we used as a basis of projecting the likely cost of the Andover facility. It is important to note that because different cities account for costs in different ways and none of them directly appropriated costs to their water slides, our analysis relied considerably on our professional judgment in allocating costs to the water slide portion of the various facilities used as comparables. Staffing levels and hours of operation have a significant impact on the projected operating costs. The number of attendants at the top of the slides and lifeguards at the bottom varied from one attendant in each location for each slide to one attendant in each location for two slides for the City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 4 facilities we surveyed. Hours of operation also differed widely from 1,294 in Inver Grove Heights to 2,357 in Waconia and 2,488 in Shoreview. Safari Island Community Center - Waconia. MN Safari Island is a 120,000 square foot facility consisting of an 8-lane swimming pool, a recreation pool, a water slide, a zero-depth pool area, hot tub, fitness center, indoor walking track, 4 gymnasiums, indoor playground, childcare, and meeting/banquet rooms. This facility opened for operation on May 21, 2001. Our analysis of operating costs, excluding personnel costs, indicated that $383,644 of the 2002 operating expenditures were direct operating costs for the facility. We allocated a portion of these operating costs on a line-item basis to arrive at a 2002 operating cost of $64,755 for the water slide portion. This cost was then increased by 3% to estimate the 2003 operating cost at $66,719. The water slide at Safari Island currently operates 2,357 hours each year. The water slide is staffed by an attendant at the top of the slide and a lifeguard at the bottom of the slide. Their personnel costs are projected using their average rate of pay per hour. Both of these projections are shown below. Safari Island Community Center - Waconia, MN Water Slide Personnel Costs No. of Liti Totalstaffin Penonnel I 1 Waterslide Hours of Oneratlon Hoursldav Total days Total Houn Guard bours A verali!e Pa Cost June - AuulIst Mon.eFri. 12:00 PM. 9:00 PM. 9.00 65 585 Sat. - Sun. 12:00 PM. 7:40 PM. 7.67 26 199 Sent. - Mav Mon-Fri 4:00 PM. 9:00 PM 5.00 195 975 Sat. - Sun 12:00PM-NOPM. 7.67 78 598 Total Annual Hours 2,357 2 4,715 8,80 41,489 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 5 Safari Island Community Center - Waconia, MN Allocated Water Slide Costs Allocatetl Co. Pr-ognmmln Prognm Allocated InO.ted tel Admin Recreation Servkes Maintenance Membershl Totals C.." Alloudon Basis 2003 (3% Insunnce 7403 - - - 7403 1851 25% ofTotal 1,9{l6 SUDPllet: Office Supolies 2,357 1,433 606 1,079 5,475 303 50"10 of Maintenance OperatinJ!: Supplies 4,493 5,872 7~76 8.231 6,873 32,845 4,116 50010 of Maintenance Fees & licenses 1,084 268 217 1,569 392 25% ofTotal Chemicals Pool 1029 1,029 515 50"10 of Maintenance Posta~ 4,741 23 494 5,258 12 50% of Maintenance Milea~e 576 43 28 23 136 807 12 50% of Maintenance PrintinlZ & Publication 1,385 4'2 284 611 8,247 10,979 '49 5% efTotal Total SUDolM!s 14636 8,068 7,688 10,523 17046 57961 5,897 6074 Repaln & Malnt Repairs & Maint 3,955 823 3,604 8,382 1,802 50% of Maintenance Reoairs& Maint - 3,007 3,001 1,504 50% of Maintenance Total Re aln & :\ohiot 3955 823 6,611 - 11,389 3,306 3.405 Contractual Contractual 6,655 8,209 3~00 158,261 24,467 200,892 7,913 S . Ft.. Costs x 6,000 Watcrtestin - 31,487 31,487 15,744 50% of Maintenance Total Contractual 6,6S5 8,209 3,300 189,748 24,467 232.379 23,657 24.366 TotalUdllties - - 53,703 - 53,703 26,852 50'% of Maintenance 27.657 Other . Communications 5,162 - 866 6,028 433 50010 of Mainlenance Caoital outlay - 537 3,678 4215 1,839 50010 of Mainlenance Miscellaneous - - 222 1,884 8,460 10,566 942 50010 of Mainlenance TotatOlher 5,162 - 759 6,428 8,460 20809 3214 3.,310 Total 37,811 17,100 11,747 267,013 49,973 383,644 64,775 (16.89-;. of aU cosh allocaled) 66,719 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 6 Shoreview Community Center, Shoreview. MN The Shoreview Community Center is a 99,500 square foot facility consisting of a zero-depth beach and play area, whirlpool, fitness center, group fitness studio, gymnasium with basketball and volleyball courts, an indoor walking track, childcare, cafe, meeting/banquet rooms, and 3 water slides. There are currently two water slides in operation, including a three-story slide that is staffed during operating hours and a boat slide that is not individually staffed, but is observed by the pool lifeguards on duty. The boat slide is a very small slide intended for young children who are generally taken down by their parents or another adult. For this reason, we have not included it in the comparative data. Springsted's analysis indicated that $563,150 of the 2002 expenditures included direct operating costs for the facility. We allocated a portion of these operating expenditures on a line-item basis to arrive at a 2002 operating cost of $102,277 for the three-story water slide. This cost was then increased by 3% to estimate the 2003 operating cost at $110,496. The water slide at the Shoreview Community Center currently operates 2,488 hours each year. The water slide is staffed by one attendant at the top of the slide and a lifeguard at the bottom of the slide; the lifeguard at the bottom of the slide also watches the pool. We have allocated one half of the lifeguard time to the water slide for the purpose of these projections. Their personnel costs are projected using an average rate of pay per hour. Both of these projections are shown below. Shoreview Community Center, Shoreview, MN Water Slide Personnel Costs ) No. of Liti Totalstaffin Penonne 1 Waterslide Hours of Operation Hours/day Total days Total Houn Guard hours Average Pay Cost Sept - May Mon. . ThUTS 4:00 PM - 9:00 PM. 5.00 195 975 Fri. 4:00 PM - 9:45 PM. 5.45 39 213 Sat. 12:00 PM - 7:45 PM. 7.75 39 302 Sun. 12:00 PM - 5:45 PM. 5.75 39 224 Jun-AuQ'. Mon- Fri 12:00 PM - 9:00 PM 9.00 65 585 Sat. 12:00 PM -7:45 PM. 7.75 13 101 Sun. 12:00 PM - 6:45 PM. 6.75 13 88 Total Annual Hours 2,488 1.5 3,731 8,50 25,502 , City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 7 Shoreview Community Center, Shoreview, MN Allocated Water Slide Costs Allocate, Allocated Cost Inflated Costs Allocation Basis to 2003 (3 % Insurance 12,300 3,075 25% of Total 3,167 Supplies Office supplies 3,000 181 Sq. Fl.. Costs x 6,000 186 Cleaning supplies 48,000 2,894 Sq. Fl.. Costs x 6,000 2,981 Chemicals 27,000 13,500 50% of Total 13,905 General suoolies 25,200 1,520 Sq. Fl.. Costs x 6,000 1,565 Pool Supplies 14,000 7,000 50% ofTotal 7,210 Repair Supplies 19,000 1,146 Sq, Ft.. Costs x 6,000 1,180 Smalltoo[s 4,000 241 Sq. Fl.. Costs x 6,000 248 Other suoolies 65,000 3,920 Sq. Fl.. Costs x 6,000 4,037 Sales tax 1,750 106 Sq. Ft.. Costs x 6,000 109 Total Supplies 206,950 30,507 31,422 Repairs & Maintenance Maint-bldg 48,000 2,894 Sa. Fl.. Costs x 6,000 2,981 Maint-mech, equip 1,300 325 25% ofTotal 335 Maint office 250 15 Sq. Fl.. Costs x 6,000 16 Maint other 8,000 482 Sq, Fl.. Costs x 6,000 497 Total Renairs & Maint 57,550 3,717 3,828 Total Contractual 55,000 3,317 Sa. Ft.. Costs x 6,000 3,416 , I Utilities Elect 140,000 46,667 1/3 ofT otal 48,067 Heat 45,000 15,000 1/3 of Total 15,450 Total Utilities . 185,000 61,667 63,517 Other . Teleohone 3,000 600 20% of Total 618 Postage 250 50 20% of Total 52 Published notices 2,500 500 20% ofTotal 515 Other Printing 10,000 2,000 20% of Total 2,060 Refuse . 10,000 603 SQ. Fl.. Costs x 6,000 621 Rentals-other 3,000 181 SQ. Fl.. Costs x 6,000 186 Rentals - machinerY 1,000 60 Sa. Fl.. Costs x 6,000 62 Rentals - uniforms 2,100 127 Sq. Fl.. Costs x 6,000 130 Dues 2,500 151 Sq, Fl.. Costs x 6,000 155 Books 3,000 181 Sq. Fl.. Costs x 6,000 186 Trainine 3,000 181 Sa. Fl.. Costs x 6,000 186 Other 6,000 362 Sq. Ft.. Costs x 6,000 373 Total Other 46,350 4,995 5,145 Total 563,150 107,277 (19.05% of all costs allocated) 11 0,496 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 . Page 8 Veterans Memorial and Grove Communitv Center - Inver Grove Heiqhts. MN The Grove Community Center is a 206,000 square foot facility consisting of lap and leisure pools, 2 water slides, wading areas and a separate diving area, fitness center, aerobics studio, indoor walking track, sauna, gymnasium, 2 ice sheets, childcare center, cafe, and meeting/banquet rooms. Our analysis indicated that $355,652 of the 2002 expenditures included direct operating cost for the facility. We allocated a portion of these operating expenditures on a line-item basis to arrive at a 2002 operating cost of $114,053 for the water slides. This cost was then increased by 3% to estimate the 2003 operating cost at $119,638. This analysis is shown below. The water slides at the Grove Community Center currently operate 1,294 hours each year. The water slide is staffed by an attendant at the top of each slide and a lifeguard at the bottom of each slide. Their personnel costs are projected using an average rate of pay per hour. Both of these projections are shown below. Veterans Memorial and Grove Community Center - Inver Grove Heights, MN Water Slide Personnel Costs No.olLifi Total staffing Penonne 2 Watcrslides Houn of Operation Hours/day Total days Total Hours Guard hoon Averafl'e Pav Cost Oct.-April Mon. - Wed. Closed - - - Thur. . Fri. 5:00 PM - 8:00 PM. 3.00 61 183 Sat. . Sun. 12:00 PM - 7:00 PM. 7.00 61 427 -' May - Sept. Mon-fri 4:00 PM - 7:30 PM 3.50 109 380 Sat. . Sun 12:00 PM - 7:00 PM. 7.00 43 304 Total Annual Houn 1,294 4 5,176 10,50 54,348 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 9 Veterans Memorial and Grove Community Center- Inver Grove Heights, MN Allocated Water Slide Costs Allocated Allocated Cost Inflated Costs Allocation Basis to 2003 (3%) Insurance 28,770 7,193 25% of TotaI 7,408 Snpplies Maintenance 119 40 1/3 of Total 41 Training 1,466 489 1/3 ofTotal 503 Small tools 3,499 1,166 1/3 of Total 1,201 Uniforms 290 97 1/3 ofTotal 100 Other 10,788 3,596 1/3 ofTotal 3,704 Central store allocation 2,300 767 1/30fTota[ 790 MIS 11 ,200 3,733 1/3 of Total 3,845 Total Supplies 29,662 9,887 10,184 Repairs & Maint Repair and maint bldg 15,497 5,166 1/3 of Total 5,321 Repair and maint equip 1,889 630 1/3 of Total 649 Repair and maint office equit - - .1/3 of Total - Total Repairs & Maint 17,386 5,795 5,969 Utilities Water utility 7,288 2,429 1/3 of Total 2,502 Gas Utility 68,250 22,750 1/3 of Total 23,433 J Sewer 7,014 2,338 1/3 of Total 2,408 Electric 116,807 38,936 1/3 ofTotal 40,104 Total Utilities 199,359 66,453 68,447 Other . Refuse disposal 495 165 1/3 of Tota[ 170 Repairs & Maint - office equ. 3,789 1,263 1/3 ofTotal 1,301 Rentals 3,184 1,061 1/3 of Total 1,093 Telephone 1,362 454 1/3 ofTotal 468 Advertising 427 142 1/3 of Total 147 Printing 1,949 650 1/3 of Tota[ 669 Postage 20 7 1/3 of Total 7 Mileage 124 41 1/3 of Total 43 Dues, license, subscript 1,687 562 1/3 of Tota[ 579 Conferences 27 9 1/3 of Tota[ 9 Supplies - janitor 12,850 4,283 1/3 of Total 4,412 Chemicals 4,695 1,565 1/3 of Total 1,612 Chemicals 25,181 8,394 1/3 of Total 8,645 Supplies - maint 13,783 4,594 1/3 ofTotal 4,732 Small tools 3,983 1,328 1/3 ofTotal 1,367 Uniforms 250 83 1/3 of Total 86 Supplies other 367 122 1/3 of Total 126 Supplies 6,302 2,101 1/3 of Tota[ 2,164 Total Other 80,475 24,724 27,630 Total 355,652 114,053 (32.07% of all costs allocated) 119,638 , City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 10 Proposed Andover Communitv Center - Proiected Water Slide Operatinq Costs Using the previous analysis and information related to the projected HVAC costs from the City's consulting engineer, Springsted projected four ranges of operating costs for the proposed water slide facility. The four ranges included one each for a facility with 2 water slides, 3 water slides, 4 water slides, and 6 water slides. We have provided projected operating costs within ranges because we do not believe given the current state of the facility's development and uncertainty in future operating costs increases related to inflation and other factors, that it is possible to identify a single most likely projected cost for this facility. The financial projections are based on 2,509 hours of operation each year, or approximately the same number of hours as the Shoreview Community Center and Safari Island in Waconia operate their water slides. Personnel costs were projected for each range as follows: );- For the facility with 2 water slides, it was assumed there would be 2 staff members one at the top and one at the bottom of the slides. );- For the facility with 3 water slides, it was assumed there would be 3 staff members one at the top and two at the bottom. );- For the facility with 4 water slides, it was assumed there would be 4 staff members two at the top and two at the bottom, );- For the facility with 6 water slides, it was assumed there would be 6 staff members three at the top and three at the bottom. J The average hourly rate of pay is based on the hourly rates of pay used in the City's Y.M.C.A./Community Center financial projections for the concession stands. Debt service cost were projected using the debt service cost in the City's Y.M.C.A./Community Center financial projections by proportioning the payments shown based on the principal amounts for each water slide option. I City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 11 I Facility With 2 Water Slides For a facility with 2 water slides, we project personnel costs would be $46,417 and total operating costs would range from $172,239 to $199,039 based on our analysis. The majority of the difference between these costs ($15,750) results from the projected range of utility costs. These costs are shown in the tables below. Projected Staffing Costs - Andover Facility With 2 Water Slides No.olLi! Total s!affing Penonne 2 WatersUdes Hours of Ooeration Hours/dav Total days Total Houn Guard hoon A veral!e Pa" Cost Scot - Mav Mon.-Fri 4:00 PM. 9:45 PM. 5.75 195 1,121 Sat. 12:00 PM. 7:45 PM. 7.75 39 302 Suo. 12:00 PM. 6:45 PM. 6.75 39 263 Jun - Aug. Mon-Fri 12:00 PM - 9:45 PM 9.75 65 634 Sat. 12:00 PM. 7:45 PM. 7.75 13 101 Sun. 12:00 PM - 6:45 PM. 6.75 13 88 Total Annual Hours 2,509 2 5,018 9.25 46,417 Projected Operating CostS. Andover Facility With 2 Water Slides Andover Andover Low High Number ofWaterslides 2 2 Pro.jetted Annual Hours of Operation 2,509 2,509 Projected Number of Personnel 2.0 H Projected Penonnel Cost 46,417 46,417 I Projected Other Operating Costs Insurance 3,200 3,200 Total Supplies 10,200 15,000 Total Repairs & Maint 3,750 5,000 Total Contracrual 3,500 6,500 Total Utilities 25,750 41,500 Total Other 5,800 7,800 Projected Other Operating Costs 52,200 79,000 Total Operating 98,617 125,417 Debt Service 73,623 73,623 Total 172,239 199,039 The operating costs, excluding debt service, for this alternative are projected to range from $98,617 to $125,417. The lower range of the projected costs is somewhat less than the allocated operating costs at other comparable facilities, but the higher range of the projected costs is within the $108,208 to $173,986 range of allocated operating costs for the other comparable facilities. They are also reasonably close to the $102,167 to $117,917 range of operating costs anticipated by US Aquatics. Our projections for a facility with 2 water slides along with the allocated costs from the other comparable facilities are shown below. City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 12 Comparison Of Operating Costs. Andover Facility With 2 Water Slides Andover Inver Grove Andover Low High Waconia Shoreview Height Number of Water slides 2 2 1 1 2 Projected Annual Hours of Operation 2,509 2,509 2,357 2,488 1,294 Projected Number of Personnel 2.0 2.0 2.0 1.5 4.0 Projected Personnel Cost 46,417 46,417 41,489 25,502 54,348 Projected Other Operatinl! Costs Insurance 3,200 3,200 1,906 3,167 7,408 Tota[ Supplies 10,200 15,000 6,074 31,422 10,184 Total Repairs & Maint 3,750 5,000 3,405 3,828 5,969 Tota[ Contractual 3,500 6,500 24,366 3,416 - Total Utilities 25,750 41,500 27,657 63,517 68,447 Total Other 5,800 7,800 3,310 5,145 27,630 Proiected Other Operatinl! Costs 52,200 79,000 66,719 110,496 119,638 Total Operating 98,617 125,417 108,208 135,998 173,986 Debt Service 73,623 73,623 Total 172,239 199,039 108,208 135,998 173,986 Facility With 3 Water Slides Based on our analysis, we project personnel costs would be $69,625 and total operating costs for a facility with 3 water slides would range from $211,972 to $241,109. The majority of the difference between these costs ($17,737) results from the projected range of utility costs. These costs are shown in the tables below. Projected Staffing Costs - Andover Facility With 3 Water Slides No. or Lit; Total staffinl Personne 3 Waterslides Hours of Operation Hours/da'\! Total davs Total Hours Guard hours A veralZe Pa, Co,, Sept. May Mon.-Fri 4:00 PM - 9:45 PM. 5.75 195 1,121 Sat. 12:00 PM -7:45 PM. 7.75 39 302 . Sun. 12:00 PM. 6:45 PM. 6.75 39 263 Jun-Aug. Mon-Fri 12:00 PM. 9:45 PM 9.75 65 634 Sat. 12:00 PM -7:45 PM. 7.75 13 101 Sun. 12:00 PM - 6:45 PM. 6.75 13 88 Total Annual Hours 2,509 3 7,527 9.25 69,625 , City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 13 J Projected Operating Costs - Andover Facility With 3 Water Slides Andover Andover Low High Number of Water slides 3 3 Projected Annual Hours of Operation 2,509 2,509 Projected Number of Personnel 3.0 3.1 Proiected Personnel Cost 69,625 69,625 Projected Other Operatino Costs Insurance 3,200 3,200 Total Supplies 10,200 15,000 Total Renairs & Maint 3,900 5,500 Total Contractual 3,500 6,500 Total Utilities 29,563 47,300 Total Other 6,200 8,200 Proiected Other Operatinl!' Costs 56,563 85,700 Total Oneratino 126,188 155,325 Debt Service 85,784 85,784 Total 211 ,972 241,109 The operating costs, excluding debt service, for a facility with 3 water slides is projected to range from $126,188 to $155,325. These projected costs are within the $108,208 to $173,986 range of allocated operating costs for the other comparable facilities. They are also reasonably close to the $129,188 to $146,925 range of operating costs anticipated by US Aquatics. Our projections for a facility with 3 water slides along with the allocated costs from the other , comparable facilities are shown below. Comparison Of Operating Costs. Andover Facility With 3 Water Slides Andover Inver Grovl Andover Low High Waconia Shoreview Heighls Number of Waterslides 3 3 I 1 2 Projected Annual Hours of Oueration 2,509 2,509 2,357 2,488 1,294 Proiected Number of Personnel 3.0 3.0 2.0 1.5 4.0 Projected Personnel Cost 69,625 69,625 41,489 25,502 54,348 Projected Other Ouerating Costs Insurance 3,200 3,200 1,906 3,167 7,408 Total Supplies 10,200 15,000 6,074 31,422 10,184 Total Repairs & Maint 3,900 5,500 3,405 3,828 5,969 Total Contractual 3,500 6,500 24,366 3,416 - Total Utilities 29,563 47,300 27,657 63,517 68,447 Total Other 6,200 8,200 3,310 5,145 27,630 Projected Other Oueratinl! Costs 56,563 85,700 66,719 110,496 119,638 Total Operating 126,188 155,325 108,208 135,998 173,986 Debt Service 85,784 85,784 Total 211,972 241,109 108,208 135,998 173,986 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 \ Page 14 I Facilitv With 4 Water Slides For a facility with 4 water slides, we project personnel costs would be $92,833 and total operating costs would range from $253,004 to $285,379 based on our analysis. The majority of the difference between these costs ($20,375) results from the projected range of utility costs. These costs are shown in the tables below. Projected Staffing Costs. Andover Facility With 4 Water Slides No. of Ll~ Totalstaffiol! Penonne 4 WatersUdes Houn of Ooerstion Hours/da Total daYs Total Hours Guard hours Avera~e Pali Cost SeD' . Mav Mon.-Fri 4:00 PM - 9:45 PM. 5.75 195 1,121 Sat. 12:00 PM. 7:45 PM. 7.75 39 302 Sun. 12:00 PM, 6:45 PM. 6.75 39 263 Jun-Au2. Mon-Fri 12:00 PM - 9:45 PM 9.75 65 634 Sat. 12:00 PM. 7:45 PM. 7.75 13 101 Sun. 12:00 PM - 6:45 PM. 6.75 13 88 Total Annual Houn 2,509 4 10,036 9.25 92,833 Projected Operating CostS. Andover Facility With 4 Water Slides Andovel Andover Low High Number ofWaterslides 4 4 Prolected Annual Hours of Oneration 2,509 2,509 Projected Number of Personnel 4.0 4.1 Proiected Personnel Cost 92,833 92,833 J Projected Other Operating Costs Insurance 3,700 3,700 TOlal Sunnlie, 10,200 15,000 Total Reoairs & Maint 4,600 6,500 Total Contractual 3,500 6,500 Total Utilities . 33,875 54,250 Total Other 6,350 8,650 Protected Other Operating Costs 62,225 94,600 Total ODeratin. 155,058 187,433 Debt Service 97,946 97,946 Total 253,004 285,3 79 The operating costs, excluding debt service, for this alternative are projected to range from $155,058 to $187,433. The lower range of projected costs is within the $108,208 to $173,986 range of allocated operating costs for the other comparable facilities, while the higher range is somewhat above this range because of the larger number of water slides and greater associated personnel costs. The projected range is reasonably close to the $156,708 to $177,083 range of operating costs anticipated by US Aquatics. Our projections for a facility with 4 water slides along with the allocated costs from the other comparable facilities are shown below. City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 15 j Comparison Of Operating Costs - Andover Facility With 4 Water Slides Andover Inver Grove Andover Low High Waconia Shoreview Height Numher of Water slides 4 4 1 1 2 Projected Annual Hours of Operation 2,509 2,509 2,357 2,488 1,294 Proiected Number of Personnel 4.0 4.0 2.0 1.5 4.0 Proiected Personnel Cost 92,833 92,833 41,489 25,502 54,348 Proiected Other Operatine Costs Insurance 3,700 3,700 1,906 3,167 7,408 Tota[ Supplies 10,200 15,000 6,074 31,422 10,184 Total Repairs & Maint 4,600 6,500 3,405 3,828 5,969 Total Contractual 3,500 6,500 24,366 3,416 - Total Utilities 33,875 54,250 27,657 63,517 68,447 Total Other 6,350 8,650 3,310 5,145 27,630 Projected Other Operating Costs 62,225 94,600 66,719 110,496 119,638 Total Operating 155,058 187,433 108,208 135,998 173,986 Debt Service 97,946 97,946 Total 253,004 285,3 79 108,208 135,998 173,986 Facilitv With 6 Water Slides Based on our analysis, we project personnel costs would be $139,250 and total operating costs for a facility with 6 water slides would range from $ $355,983 to $375,700. Here again, the , majority of the difference between these costs ($26,317) results from the projected range of utility costs. These costs are shown in the tables below. Projected Staffing Costs - Andover Facility With 6 Water Slides No. of Liti Total staffing , Personne 6 WatersUdes Houn of Operation Hours/d. Total dav, Total Hours Guard hours A veraf!'e Pal' Cost Sept - May Mon.-Fri 4:00 PM - 9:45 PM. 5.75 195 1.121 Sat. 12:00 PM -7:45 PM. 7.75 39 302 Sun. 12:00 PM - 6:45 PM. 6.75 39 263 Jun-Aull. Mon-Fri 12:00 PM - 9:45 PM 9.75 65 634 Sat. 12:00 PM - 7:45 PM. 7.75 13 101 Sun. 12:00 PM - 6:45 PM. 6.75 13 88 Total Annual Hours 2,509 6 15,054 9.25 139,250 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 16 i Projected Operating Costs - Andover Facility With 6 Water Slides Andove Andover Low High Number orWaterslides 6 I Projected Annual Hours of Operation 2,509 2,509 Projected Number of Personnel 6.0 6.1 Proiected Personnel Cost 139,250 139,250 Projected Other Operatin2 Costs Insurance 4500 4500 Total Supplies 10,200 15,000 Total Repairs & Maint 5,900 8,500 Total Contractual 3,500 6,500 Total Utilities 43,863 70,180 Total Other 6,500 9,500 Proiected Other Operating Costs 74,463 114,180 Total Operating 213,713 253,430 Debt Service 122,270 122,270 Total 335,983 375,700 The operating costs, excluding debt service, for a facility with 6 water slides is projected to range from $213,713 to $253,430. These projected costs are greater than the $108,208 - $173,986 range of allocated operating costs for the other comparable facilities as would be expected because the much larger relative number of water slides resulting in much greater personnel costs. However, they are also reasonably close to the $213,113 - $239,430 range of operating costs anticipated by US Aquatics. Our projections for the City's facility with 6 water slides along with the allocated costs from the other comparable facilities are shown on the following page. City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 17 Comparison Of Operating Costs. Andover Facility With 6 Water Slides Andover Inver GrOVl Andover Low High Waconia Shoreview Heights Number ofWaterslides 6 6 1 1 2 Projected Annual Hours of Ooeration 2,509 2,509 2,357 2,488 1,294 Projected Number of Personnel 6.0 6.0 2.0 1.5 4.0 Proiected Personnel Cost 139,250 139,250 41,489 25,502 54,348 Proiected Other Ooeratinl! Costs Insurance 4,500 4,500 1,906 3,167 7,408 Total Supplies 10,200 15,000 6,074 31,422 10,184 Total Repairs & Maint 5,900 8,500 3,405 3,828 5,969 Total Contractual 3,500 6,500 24,366 3,416 - Total Utilities 43,863 70,180 27,657 63,517 68,447 Total Other 6,500 9,500 3,310 5,145 27,630 Projected Other Operating Costs 74,463 114,180 66,719 110,496 119,638 Total Operating 213,713 253,430 108,208 135,998 173,986 Debt Service 122,270 122,270 Total 335,983 375,700 108,208 135,998 173,986 These comparisons are shown graphically below: J City of Andover, Minnesota Proposed Aquatics Center With 2 Waterslides Projected Annual Operating Costs S180,000 S160,000 S140,000 SIZO,OOO $100,000 S80,000 $60,000 $40,000 S20,000 SO Andover Low Andover High Waconia Shoreview lover Grove Heights City I_ Projected Other Operating Costs - Projected Personnel Cost I City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 18 / City of Andover, Minnesota Proposed Aquatics Center With 3 Waterslides Projected Annual Operating Costs $180,000 5160,000 5140,000 5120,000 5100,000 580,000 560,000 540,000 520,000 50 Andover Low Andover High Waconia Shoreview lover Grove City Heights I . Projected Other Operating Costs . Projected Personnel Cost I , City of Andover, Minnesota Proposed Aquatics Center With 4 Waterslides Projected Annual Operating Costs 5200,000 5180,000 5160,000 5140,000 5120,000 5100,000 580,000 560,000 540,000 520,000 $0 Andover Low Andover High Waconia Shoreview lover Grove City Height. I . Projected Other Operating Costs . Projected Personnel Cost I City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 19 City of Andover, Minnesota Proposed Aquatics Center With 6 Waterslides Projected Annual Operating Costs 5300,000 5250,000 5200,000 $150,000 5100,000 550,000 50 Andover Low Andover High Waconla Shoreview lover Grove Heights City I_ Projected Other Operating Costs _ Projected Personnel Cost 1 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 20 ; Revenue Projections The revenue to be derived from the operation of the water slides is more difficult to project because the comparable facilities do not charge separately for their slides, but rather charge a fee for membership which entitles the member to use all the facilities. In addition, there are price sensitivity issues related to the other portions of the proposed Y.M.C.NCommunity Center that need to be considered. However, we can project the number of persons needed each year to support the proposed water slides based on the amount charged/person/day. Springsted has determined a range of the persons/year needed based on charges varying from $4.00 to $7.00/person/day for each alternative. These are shown in the charts below. City of Andover Proposed Facility With 2 Water Slides Number of Persons NeededlYear 60,000 .. 50,000 .. .. ~ .. 40,000 '" .. .. z ~ = 30,000 0 ~ .. .. I "" ... 20,000 0 .. ~ e 10,000 " Z - 57.00 56.00 55.00 54.00 CostJPerson/Day I ....... Andover Low "*" Andover High I CostJPersonlDav Andover Low Andover $ 7.00 24,606 28,434 $ 6.00 28,707 33,173 $ 5.00 34,448 39,808 $ 4.00 43,060 49,760 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 21 City of Andover Proposed Facility With 3 Water Slides Number of Persons NeededlYear 70,000 .. 60,000 .. .. ~ 50,000 .. '0 .. .. Z 40,000 ~ = ~ .. 30,000 .. =- .... " .. 20,000 .. ,Q e " 10,000 Z - $7.00 $6.00 $5.00 $4.00 Cost/PersonIDay I --- Andover Low ...... Andover High I I CostlPersonlDav Andover Low Andover $ 7.00 30,282 34,444 $ 6.00 35,329 40,185 $ 5.00 42,394 48,222 $ 4.00 52,993 60,277 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 22 I City of Andover Proposed Facility With 4 Water Slides Number of Persons NeededfYear 80,000 .. 70,000 .. .. ~ 60,000 .. "0 .. 50,000 .. Z ~ = 40,000 ~ .. .. ~ 30,000 ... 0 .. ~ 20,000 e " z 10,000 - 57.00 56,00 55.00 54.00 CostJPersonIDay I ....... Andover Low -.- Andover High I I CostJPersonlDav Andover Low Andover $ 7.00 36,143 40,768 $ 6.00 42,167 47,563 $ 5.00 50,601 57,076 $ 4.00 63,251 71,345 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 Page 23 I City of Andover Proposed Facility With 6 Water Slides Number of Persons NeededlY ear 100,000 90,000 .. 80,000 .. .. ~ 70,000 .. ." .. .. 60,000 ~ . = = 50,000 ~ .. ~ 40,000 ... = .. ~ 30,000 e = 20,000 Z 10,000 - $7.00 $6.00 $5.00 $4.00 CostIPersonIDay ,...... Andover Low........ Andover High I J Cost/PersonlDay Andover Low Andover $ 7.00 47,998 53,671 $ 6.00 55,997 62,617 $ 5.00 67,197 75,140 $ 4.00 83,996 93,925 A survey of 2003 charges at metro area outdoor municipal pools with waterslides shows the daytime rates varied from $5.50 to $9.00 for adult residents. The average daytime rate was $7.04. Evening rates for the same group varied from $4.25 to $6.00. The average evening rate was $5.71. These are shown in the table below. Adult Resident Daily Admission Charges Davtime Evenin~ City of Maple Grove $ 5.50 $ 6.00 City of Edina $ 8.00 $ 6.00 City of Eagan $ 8,00 $ 6.00 City of Anoka $ 5.75 $ 4.25 City Crystal $ 6.00 $ 6.00 Anoka County $ 9.00 $ 6,00 Average $ 7.04 $ 5.71 City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 \ Page 24 , We were also able to gather a limited amount of attendance data for the Edina, Maple Grove and Anoka County facilities. The Edina facility had attendance of 125,000 in 2000, 115,000 in 2001, and 111,056 in 2002. The Anoka facility had attendance of 106,833 in 2003. These two facilities operate primarily in the period from approximately Memorial Day through Labor Day. The Maple Grove facility had attendance of 60,398 in 2000, 66,671 in 2001, and 54,005 through the period ending July 31 in 2002. Given these attendance figures and 2003 charges at other facilities, it is our opinion the proposed water slide facility in Andover should be able to attract 50,000 to 60,000 persons over the course of an operating year at a price of $5.00 to $6.00/person/day. This would indicate a the ability to support a facility with up to 4 water slides while a facility with 6 water slides would be successful if the operating cost tend to be closer to the lower range of the projected costs. This opinion is based on a number of assumptions including: >- The capital costs provided to us >- The configuration of the water slide facility >- The hourly wages and staffing levels agreed upon for this study >- The hours of operation as provided to us >- The cost of HVAC as provided to us by the City's consulting engineer >- The debt service costs are proportional based on the City's projected debt service cost for the Community CenterlY.M.C.A (interest and term) >- Issues related to pricing of the water slides can be coordinated with the membership fees for Y.M.C.A. members in a manner that makes the overall facility successful \ / City of Andover, Minnesota Proposed Water Slide Facility October 30, 2003 .\ Page 24 , We were also able to gather a limited amount of attendance data for the Edina, Maple Grove and Anoka County facilities. The Edina facility had attendance of 125,000 in 2000, 115,000 in 2001, and 111,056 in 2002. The Anoka facility had attendance of 106,833 in 2003. These two facilities operate primarily in the period from approximately Memorial Day through Labor Day. The Maple Grove facility had attendance of 60,398 in 2000, 66,671 in 2001, and 54,005 through the period ending July 31 in 2002. Given these attendance figures and 2003 charges at other facilities, it is our opinion the proposed water slide facility in Andover should be able to attract 50,000 to 60,000 persons over the course of an operating year at a price of $5.00 to $6.00/person/day. This would indicate a the ability to support a facility with up to 4 water slides while a facility with 6 water slides would be successful if the operating cost tend to be closer to the lower range of the projected costs. This opinion is based on a number of assumptions including: );- The capital costs provided to us );- The configuration of the water slide facility );- The hourly wages and staffing levels agreed upon for this study );- The hours of operation as provided to us );- The cost of HVAC as provided to us by the City's consulting engineer );- The debt service costs are proportional based on the City's projected debt service cost for the Community CenterlY.M.C.A (interest and term) );- Issues related to pricing of the water slides can be coordinated with the membership fees for Y.M.C.A. members in a manner that makes the overall facility successful \ / ; .. ., " ' /1-5-9-3 '.J I \ ~ ~.:rii" ~ ,.";;" "!' T 'lY1 ~--Nl-'"/\ 'fr~' , , ~ r '" ~..;.. ..~ ~.. ~uu, ~ -~ I. 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