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Home My WebLink AboutWK October 8, 2003 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CIlY of ANDOVER \ YMCA COMMUNIlY CENTER PROJECT CITY COUNCIL WORKSHOP Stakeholder Design Committee Meeting Listening Session Participants Wednesday, October 8, 2003 6:30 p.m. AGENDA 1) Call to Order 2) Approve Agenda , 3) Project Presentation and Design Update 4) Project Budget Update a. Value Engineering Recommendations b. County Transportation Access Issues c. Ballfield Lighting Budget. d. Mechanical System Budget 5) Water Park Expansion Analyses 6) Project Schedule 7) Next Meeting Date 8) Other Issues j 9) Adjourn - w'- i ~J I I I ~. -- ..... , , , , \ ~) - - ~- ------- -- ~ I . I 0 - ".- :J -- I I I I I 'S I I I I I I \ I I I I I """ I I I I I I I I I \ I I \ I I \ II -..I.. -ft- I I I I I I I I I I I I I I I I . _____ I I _un I I I - I I I I \ '-- / " " " -=-- " " " " " " / ~~.- / \ / \ / \ " / \ / " / \ / \ / ~ .-~---~~~~~~~~~=-_..= i :~ 1 l 85 E. SEVENTH PLACE, SUITE 100 SAINT PAUL, MN 55101-2887 651-223-3000 FAX: 651-223-3002 SPRINGSTED ff Adrisors to the Public SeCI01 Wi l7LJ 1 .....__._.___.,..1 MEMORANDUM TO: John Erar. City Administrator. Jim Dickinson. Finance Director. Casey Scott, Vice President-Finance. Tom LaSalle FROM: Nick Dragisich DATE: October 7. 2003 SUBJECT: Projected Operating Costs I am sending you our preliminary projections of likely operating costs for the water slides. These projections are based on our review and analysis of other similar operations. Operating cost other than personnel related are projected using infonnation fonn Waconia. Shoreview. and Inver Grove Heights and from infonnation obtained from US Aquatics and Halberg Engineering. Personnel costs are based on water slide staffing levels at these facilities and other metro area municipal owned water slides. It is important to note that because different cities account for costs in different ways and none of them directly appropriated costs to their water slides, our analysis relied considerably on our professional judgment in allocating costs to the water slide portion of the various facilities we used as comparables. It is also important to note that the staffing level has a significant impact on the projected operating costs. The number of attendants at the top of the slides and lifeguards at the bottom varied from one in each location for each siide to one in each location for two slides. We are still waiting for staffing infonnation from Shoreview. but for now we have chosen to project costs based on one in each location for each slide because that is the most conservative approach. The average hourly rate is based on the average hourly rates used in the City's pro fonna for part-time staffing. We projected debt service cost using the debt service cost in the City's pro fonna by proportioning the payments shown based on the principal amounts for the two water slide options. The following pages show the projected staffing hours and the projected operating costs. CORPOIUTE OFFICK SAINT PAUL, MN . Visit our website at www.springsted.com IOWA . KANSAS . MINNESOTA . VIRGINIA . WASHINGTON, DC . WISCONSIN 1 October 7.2003 Page 2 Projected staffing costs No.ofur. Personnel Wat:erslidrs Bonn of OoentioD hours/da. Total do.. Total Hoan Goard Total hours A......"" Po. Cost! Sent - Mav Mon. - Fri 4:00 PM. 9:45 PM. 5.75 195 1,121 Sat 12:00 PM - 7:45 PM. 7.75 39 302 Sun. 12:00 PM - 6:45 PM. 6.75 39 263 Jtm..Aug. Mon-Fri 12:00 PM. 9:45 PM 9.75 65 634 Sat 12:00 PM . 7:45 PM. 7.75 13 101 Sun. 12:00 PM - 6:45 PM. 6.75 13 88 Total Annual Houn 2,509 6 15,854 9.25 139,250 No.oflJf PenoDDe 6 Watenlides Boun of Orwo,ntioD hours/da. Total do., Total Houn Guard Total bours Avera!!e Pa, Cost ISent - Ma. Man. - Pri 4:00 PM - 9:45 PM. 5.75 195 1,121 Sat. 12:00 PM - 7:45 PM. 7.75 39 302 Sun. 12:00 PM - 6:45 PM. 6.75 39 263 Jtm.-Aug. Mon-Fri 12:00 PM - 9:45 PM 9.75 65 634 Sal 12:00 PM -7:45 PM. 7.75 13 101 Sun. 12:00 PM. 6:45 PM. 6.75 13 88 Total Annual Houn 2,509 11 30,108 9.25 278,499 Projected Operating Costs Concept - Cl Three Water Slides Andover lover Grovl Andover Low High Waconia Shoreview Height:! Personnel Costs 139,250 139,250 41,489 54,348 Other Ooerating Costs Insurance 3,200 3,200 1,906 3,167 7,408 Total Supplies 10,200 15,000 6,074 31,422 10,184 Total Repairs & Maint 3,900 5.500 3,405 3,828 5,969 Total Contractual 3,500 6,500 24,366 3,416 - Total Utilities 29,563 47,300 27.657 63,517 68,447 Total Other 6,200 8,200 3.310 5,145 27,630 Subtotal Other 56,563 85,700 66,719 110,496 119,638 Total Operatinl! 195,813 224,950 108,208 110,496 173,986 Debt Service 85,784 85,784 Total 281,597 310,734 108,208 110,496 173,986 , . October 7.2003 Page 3 Concept - C2 Six Water Slides Andover lover GrOVI Andover Low High Waconia Shoreview Heights Personnel 278,499 278,499 41,489 - 54,348 Other Ooerating Costs Insurance 4,500 4,500 1.906 3.167 7,408 SUDOlies 10,200 15,000 6,074 31,422 10,184 Repairs & Moot 5,900 8,500 3,405 3,828 5,969 Contmctual Services 3,500 6.500 24,366 3.416 - Utilities 43,863 70,180 27.657 63.517 68,447 . other 6,500 9,500 3,310 5,145 27,630 Subtotal Other 74,463 114,180 66,719 110,496 119,638 Total Operatinl!: 352,962 392,679 108,208 110,496 173,986 Debt Service 122,270 122,270 Total 475,232 514,949 108,208 110,496 173,986 Please feel free to call if you have any questions. - -" '\ 8d ) Rozeboom M~er ArcMects 244 Rrsl Ave. North Minneapolis, MN 55401 Phone: 612-332.2110 Fax: 612-332-2166 Memorandum To: Andover YMCNCommunity Center Project Team cc:: From: Victor Pechaty. RMA Date: 09129/03 PIqec:t AndoverlYMCA Community Center Re: Value Engineering Options Commission # 136.001.00 '\ This document outlines various value engineering options that are being proposed to bring the ) estimated project costs in line with the original project budget of $16.5 M. The RJM cost estimate dated '. September 22. 2003 indicates a total project cost of $17,866,000. This figure was increased by $112,000 (in anticipation of increased County Road improvement costs) and decreased by $328,000 (project costs associated with construction of the high school hockey team rooms). The resultant total project cost is $17.650,000. The cost overage assuming a $16,500,000 budget is $1.150,000. In identifying value engineering opportunities. the design team strove to preserve all of the building's fundamental program requirements. Some items (interior finishes. site amenities. parking areas. etc) could be documented as bid-altemates. All options were presented to Andover city staff and representatives from the YMCA. Recommendations were made on each item based on technical criteria (recommendations listed in bold below each item). These recommendations are to be presented to the Stakeholder Design Team and City Council for design review and final approval. Value engineering options are as follows: Sitework: SavinQs: S-1 Reduce parking areas to minimum "demonstrated need" $47.000 requirement or 600 stalls x 90% = 540 stalls. The remaining stalls are to be built in the future. See attached diagram. Recommended by YMCA/City S-2 Reduce parking stall width of new stalls from 10' to 9' and decrease $33,000 paving accordingly. See attached diagram. <~ Further review required -this item would require variance to city ordinance Page 1 - . , " S-3 Reduce site concrete paving by deleting select sidewalk areas. $75,000 , ) See attached diagram. Recommended by YMCA/City S-4 Reduce site concrete by reducing size of southwest outdoor plaza. $19,000 See attached diagram. Recommended by YMCA/City General Construction: Savinas: GC-1 Ice arena revisions: Move high school team rooms to additional area $264,000 created below bleachers. Move ice mechanical and ice resurfacer room to north face and utilize existing masonry walls as enclosure. Locate ice arena air handling room above ice mechanical to avoid rooftop penthouse and related snow drifting loads. Delete entire one story mass at west of ice arena. See attached diagram. Further review required by City GC-2 Reduce heightlvolume of building at select areas. Lower fieldhouse roof 7' $113.000 (will provide 25' clear in gymnasiums). Lower ice arena roof and all other second floor roofs by l' (will provide 23' minimum in ice arena). Fieldhouse parapet will align with adjacent two-story roofs thus eliminating counterflashing detail and simplifying roof drainage. Recommended by YMCA/City \ \.- - ) GC-3 Reduce width of circulation at ice arena by 3'. Moving team rooms to below $42,000 bleachers allows for less circulation at west edge of ice sheet See attached diagram. Further review required by City -related to item GC-1 GC-4 Interior glazing changes - revise select areas from aluminum framing to $30.000 hollow metal. Reduce quantity in select areas. Recommended by YMCA/City GC-5 Delete Kalwall at north fieldhouse face. Provide masonry wall up to $28,000 fieldhouse roof. Delete line of structural steel inside north field house wall (no longer required to brace top of wall. Retain Kalwall strip above doors only. See attached diagram. Recommended by YMCA/City GC-6 Not used GC-7 Eliminate "U' shaped courtyard at main YMCA stair to reduce area of $65,000 Exterior wall. Move child watch and kid's gym north to fill void. Delete related curtain wall, footings, foundations. and roof edging. See attached diagram. Recommended by YMCA/City , -, \ / . Page 2 ,> , \ General Construction: SavinQs: , / GC-8 Delete skylights over second floor fitness areas between ice arena and $26,000 Fieldhouse. This area is being redesigned to beCXlme fitness studios and Strength training. Skylights could be documented as add-alternate if desirable Further review required -will be affected by YMCA programs in this area GC-9 Clarify quantity of gypsum board ceilings and acoustical ceiling tile $35.000 . Recommended by YMCA/City GC-10 Increase height of comer mass at kid's gym to provide area for tall play structure. <$46.000> See attached diagram. Further review required by YMCA GC-11 Reduce width of "main streef by 2' $48,000 Recommended by YMCA/City GC-12 Reduce width of administration corridor by 2' (from 8' to 6' wide) $14,000 Recommended by YMCA/City GC-13 Change floor finish in all public areas (main street, corridors. lobbies) from $101,000 porcelain tile to integral color concrete (See attached photograph) Recommended by YMCA/City GC-14 Provide epoxy paint over CMU walls in lieu of ceramic tile at all locker rooms. $86.000 '\ showers & toilets. '. ) Not Recommended by YMCA/City GC-14a Provide 4' high ceramic tile wainscot in lieu of full height ceramic tile $38.000 at all locker rooms. showers, & toilets. Provide epoxy paint above wall tile. Recommended by YMCA/City - detailed coordination of tile & paint locations is necessary GC-15 Provide non-slip floor sealer in lieu of floor tile at areas in wet areas $70.000 (pool deck. locker rooms, toilets) "additional product research required Further review required - option should only be considered at pool deck GC-16 Reduce area of west lobby. See attached diagrams $69,000 Recommended by YMCA/City f '\ : , ) . Page 3 , \ Mechanical: ,-.J M-O The mechanical cost estimate needs to be refined. The inconsistency between the estimate provided by Master Mechanical and the figure currently listed in the overall estimate must be clarified before proceeding with mechanical systems value engineering. RJM will schedule a meeting with Master Mechanical. Hallberg Engineering. RJM. and RMA to discuss the mechanical estimate. When an accurate mechanical cost estimate is agreed upon by all parties. value engineering of the mechanical systems will commence. Electrical: E-O No electrical items are identified at this time Owner Costs: 0-1 Detennine accurate cost estimate for county road improvements Discussions between City & County are ongoing 0-2 Review and reduce FF&E budget RMA to show furniture in floor plans to help quantify FF&E budget 0-3 Review and reduce security system budget Security consultant to provide recommendation \ 0-4 Scoreboards to be donated $22,000 , , ) Design team to assume that scoreboards will be donated Cost Reduction Subtotal $1.197,000 X 9.8% (Sum of NE Fees and construction fees) 117,000 Total Potential Cost Reductions $1.314.000 Total Cost Add $50.000 (Item GC-10 x 9.8%) , , J . Page 4 , Sunshine Park, Andover Minnesota Sept. 26,2003 , Construction Estimates for the four Softball fields. Estimate # 1 Recreational level of play, 30 FC infield. 20 FC outfield. Includes; 70 foot tall $279,000.00. poles, Mid level glare and spill lighting control, 10 year warranty, conduit, wire ana service upgrade. Estimate # 2 Tournament level of play. 50 FC infield, 30 FC outfield. Includes; 70 foot tall $345,000.00 . poles, Mid level glare and spill lighting control, 10 year warranty. conduit, wire and service upgrade. "Note: utility company charges are not included in theses estimates. Construction Estimates for the two Little league fields. Estimate # 1 Non-Sanctioned level of play, 30 FC infield. 20 FC outfield. $55,000.00 A. Estimate is qualified by the following. 1. Existing poles and lights from the two city hall fields relocated and fed with new conduit and wire from the electrical service installed in 2003. 2. This lighting design does not meet National lillie League requirements, fields cannot be used for toumament play. 3. Due to the "break away" holes drilled into the existing poles they may not remain intact during the removal process. 4. Spill lighting onto the adjacent residential property is highly likely, the existing fixtures do not have glare and spill control options installed. 5. Poles should be tested to determine structural integrity. 6. Existing poles provide a mounting height of 47 feet. 7. Some existing reflectors are dented. Estimate # 2 Sanctioned level of play, 50 FC infield, 30 Fe outfield. $121,000.00 Recommended pole neights are 60 foot infield, 70 foot outfield for a four pole -., system. Mid level glare and spill lighting control, 10 year warranty, conduit, wire . . and power from the electrical service installed in 2003. Alternate use for city hall field lighting fixtures assuming poles are not reusable. 1. Youth softball. 2. Hockey rinks. Per rink, 2 poles each with 4 fixtures. 3. Tennis courts. 4. Smaller softball fields, 280 feet or less, where spill light is not a issue. ~ o o N ~ ~ '\ ~ o .I -- ~ J 8 ! . ~ ~ I :;~. . . !~-----l---------------r-----+----- -------------- :i ,. 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