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Home My WebLink AboutCC October 7, 2003 S'\NDbVE~ , 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 / FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US Regular City Council Meeting - Tuesday, October 7,2003 Call to Order - Following EDA meeting scheduled at 6:00 pm Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (9/16/03 Regular; 9/23/03 Special) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Resolution Accepting Streets & Utilities/Silver Meadows - Engineering 4, Terminate Project/02-42/1508 - 148th Lane NW /SS & WM - Engineering 5. Approve Quote/03-1/Prairie Knoll ParkfW ell Construction - Engineering 6, Award Bid/03-5/City View Farm - Engineering 7, Release Letter of Credit & Plat Escrow/Developer's Improvements/Woodland Oaks - Engineering 8. Accept Petition/94-6/14604 Drake Street NW/SS & WM - Engineering 9. Declare Cost/Order Assessment Roll/02-41/143 81 Osage Street NW/SS & WM - Engineering 10. Declare Cost/Order Assessment Roll/03-13/14359 Woodbine Street NW/SS & WM - Engineering II. Declare Cost/Order Assessment Roll/03-14/13752 Round Lake Boulevard NW/WM ~ Engineering 12. Declare Cost/Order Assessment Roll/03-17/14027 Crosstown Boulevard NW/WM - Engineering 13, Award Bid/03-31/EVP Systems (Hanson Blvd. & Bunker Lk. Blvd" Round Lk. Blvd. & Bunker Lk. Blvd" CSAH 7 & Bunker Lk. Blvd,) - Engineering ~ 14. Authorize Advertisement for Park & Recreation/Planning Commission Vacancies - Eng.lPlanning 15. Approve Northern Natural Gas Encroachment Agreement/03-I/Prairie Knoll Park - Engineering 16, Presbyterian Homes Update - Finance 17, Approve ReductionlLetter of Credit #03-07/Special Assessments/02-50/Maple Hollow - Finance 18. Declare Costs, Order Assessment Roll and Schedule Public Hearing for 2003 Delinquent Utility Service Charges - Finance Discussion Items 19, Sunridge Update/Letter of Credit Reduction/Sunridge - Finance 20, Schedule Public HearinglDelinquent Assessments/Sunridge - Clerk 21. Review Signage RequestIWoodland Creek Golf Course - Planning 22. Consider Alternate ScreeningIMolly Professional Building Phase II - Planning 23. Consider Comprehensive Plan Amendment/2020 MUSA Boundary Adjustment - Planning 24. Residential Sketch Plan/Townhome Development/Kodiak Homes/141't Lane NW and Crosstown Boulevard NW - Planning 25. Update Floodplain Issues North of 161'1 Avenue NW - Engineering Staff 26. Reschedule November 4, 2003 City Council Meeting - Clerk Mayor/Council Input Adjournment -~ @ \ J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: John Erar, City Administrator FROM: Vicki V olk, City Clerk~ SUBJECT: Approval of Minutes DATE: October 7, 2003 INTRODUCTION The following minutes have been provided by Timesaver Secretarial Service for approval by the City Council: \ September 16, 2003 Regular Meeting (Gamache absent) / September 23, 2003 Council Workshop ,- DISCUSSION The minutes have been e-mailed to Mayor Gamache and Council Members Orttel and Jacobson, with hard copies provided to Council Members Knight and Trude. If you did not receive your copy, please notify me. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, IlL ;)Jv Vicki V olk City Clerk ) (~: ; 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator Jim Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: October 7, 2003 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $160,833.01 on disbursement edit lists #1-6 from 09/17/03 thru 10/03/03 have been '. / issued and released. Claims totaling $885,283.07 on disbursement edit list #7 dated 10/07/03 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $1,046,116.08. Please note that Council Meeting minutes will be used as documented approval rather than a signature page. 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(763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City AdministratoV;V David D. Berkowitz, City Engineer u""D3 FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Resolution Accepting Streets & Utilities/Silver Meadows - Engineering DATE: October 7, 2003 INTRODUCTION J This item is in regard to approving a resolution accepting the final street and utility construction of Silver Meadows. DISCUSSION The developer has completed the streets and utilities in Silver Meadows. The developer will be required to provide a 1 year warranty as a cash escrow or letter of credit in the amount of $25,000. Once the 1 year warranty has been received, the developer can make a request to release any escrow relating to the developer improvements. Also, the developer will need to pay any outstanding unpaid plat escrow balances with the City as soon as possible. ACTION REQUIRED The City Council is requested to approve the resolution approving the final street and utility construction for the Silver Meadows development as recommended by City staff. Respectfully submitted, ~~~ Todd Haas cc: Chet Wieloch, Chenan Construction, Inc., 4201 93rd Avenue North, Brooklyn Park, MN 55443 j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL STREET AND UTILlTIY CONSTRUCTION OF SILVER MEADOWS AS BEING DEVELOPED BY CHENAN CONSTRUCTION, INC, WHEREAS, the developer has completed the streets and utilities of Silver Meadows. WHEREAS, the developer will be required to provide a 1 year warranty as a cash escrow or letter of credit in the amount of $25,000, which will expire on October 7, 2004 prior to release of any of the developer improvement escrows and also must pay any outstanding unpaid plat escrow balances with the City as soon as possible. / NOW, THEREFORE BE IT RESOLVED by the City Council of Andover to hereby approve the final street and utility construction of Silver Meadows. Adopted by the City Council of the City of Andover this ih day of October.. , 2003. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , CD ! 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ David D. Berkowitz, City En ineeil)b3 FROM: Todd Haas, Asst. City Engineer SUBJECT: Terminate Project/02-42/150S _14Sth Lane NW/SS & WM - Engineering DATE: October 7, 2003 INTRODUCTION This item is in regards to a request to terminate Project 02-42, 150S - 14Sth Lane NW. DISCUSSION / The property owner that previously submitted the petition to the City to connect into the municipal sanitary sewer was determined not to be the owner, but an individual that was looking to purchase the vacant lot. So, with that in mind, it will be necessary to terminate the project and the current owner or future owner will need to petition for this future connection of sanitary sewer to the vacant lot. BUDGET IMPACT None. ACTION REQUIRED The City Council is requested to terminate Project 02-42, 150S - 14Sth Lane NW. Respectfully submitted, ~k- J cc: Steve & Ry-Chelle Gaustad, 1516 - 14Sth Lane NW, Andover .:. \ I..... ~<:) ~,r:: .~~ CII a I{} Sl. - ~ ,e.!l:j .. Sl.. Q~ ~ 11 ~ III ~ tJ> -' ~ m0(1) ffi rn .... ~ s..J.... I- - .. ... "" WsW z ~ = 0 Q) cu ..... 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I.t) M ~ I ~gJ i 1587 I CO CO CO CO CO to- to- r--. to- to- I :S al , 1 ~ q- q- ~ q- q- q- q- q- q- ~gJ ; :~_.~ ~-_: ~1.~ ~---~~ ~ I ~~ I I ~'O -= :.=:.=:..=:.= :.=:.:1-.:..--=-.--=-.--=-.-4..:.-..:. -..:.= "7-~~----_____r~~=-"'-~~-'--:_--;-'::-=-'=:- ,::':.:-:j:.:-:':-:':-:' - oi\ .S' ~i .... ,>1- -c: ..- ~ E- :E ~o z ~ ~ ~ ~I: Q ~ en CO to- 0; .... :J COCO co .<: g :l: ~ q- q- ~ .... ~ "f-~~ S .... -_/-1 0 _ z _ _ _ L.I"'L-~""'--'- -- (j) C I T Y o F NDOVE " , J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members 4te/ CC: John Erar, City Administrator'? FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Quote/03-1/Prairie Knoll ParkIWell Construction - Engineering DATE: October 7,2003 INTRODUCTION This item is in regard to approving the well construction quote for Project 03-1, Prairie Knoll Park. DISCUSSION There was only one quote received for the construction of the well at Prairie Knoll Park. The quote received is as follows: Contractor Quote Amount E.H. Renner & Sons, Inc. $48,732.00 Engineer's Estimate $40,000-$50,000 E.H. Renner & Sons, Inc. has constructed all the municipal wells for the City of Andover. They have also constructed wells for the school district and many residential homes. They are highly qualified and respected throughout the industry. As part of the quote, staff had included as an alternate the installation of a 2W' utility hydrant for flooding rinks and fire protection. E.H. Renner & Sons, Inc. has offered to donate this item, which is a $2,000.00 value. BUDGET IMP ACT This park improvement is identified in the 2003 CIP and is proposed to be funded by the Park Improvement Fund. $313,000 is available through Park Dedication and the PIR Fund. ACTION REQUIRED The City Council is requested to approve the quote for Project 03-1, Prairie Knoll Park for well construction. Respectfully submitted, CU~CQ~kJ J David D. Berkowitz ~ . ............. ."......11. UII" ....."'......1 -\At-'t-'Il ........11 '''''' "'...."'....- City of Andover Project No, 03-01 SECTION 00301 \ j QUOTE FORM CITY PROJECT No. 03-01 PRAIRIE KNOLL PARK- WATER SUPPLY WELL BID DATE: Monday, September 29,2003 at 10:30 am QUOTE TO: City of Andover (Mail Sealed Bids to) 1685 Crosstown Boulevard NW Andover, MN 55304 Ph: 763-755-5100 Fax: 763-755-8923 QUOTE FROM: E.H, RENNER & SONS, INC, 15688 JARVIS STREET NW ELK RIVER. MN 55330 In accordance with the Advertisement for Bids and the proposed Contract Documents prepared by Anderson-Johnson Associates, Inc., Landscape Architects, Site. Planners and Engineers, Minneapolis, Minnesota, dated September 19, 2003, relating to the construction of: -. / PRAIRIE KNOLL PARK - WATER SUPPLY WELL the undersigned, having visited the site of proposed construction and having become thoroughly familiar with local conditions affecting the cost and performance of the Work and with all requirements of the Contract Documents and related Addenda, hereby purposes and .agrees to provide all labor and materials required to construct and complete the Work in accordance with the Contract Documents and Addenda for the following amounts: Bid Item 1 - Water SUDDlv Well: $ 48,732.00 Alternate 1 - 2-1/2" Utility Hvdrant: DONATED Add $ Time of Completion: Water Supply Well work shall be substantially completed March 31, 2004, Bid Security: Each proposal must be accompanied by a Bidder's Bond (Form of Bid Bond shqll be A.I.A. Document A-31 0) or a certified bid deposit check, payable to The City of Andover, in the sum of 5% of the total base bid, as a guarantee that the Bidder, if awarded the Contract will be promptly execute such Contract in accordance with the proposal and in the manner and form required by the Contract Documents and will furnish good and sufficient bond for the faithful performance of the Contract. The bid security of the three lowest bidders will be retained until the Contract is awarded or other disposition is made thereof. The bid security of all bidders will be returned promptly after the award of Contract. No bid will be considered unless accompanied by the required deposit. J QUOTE FORM SECTION 00301 Page 1 of 2 CD 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ FROM: David D. Berkowitz, City Engineer SUBJECT: Award Bid/03-S/City View Farm - Engineering DATE: October 7, 2003 INTRODUCTION The City Council is requested to award the contract for Project 03-5, City View Farm. DISCUSSION Bids received are as follows: Contractor Bid Amount Dave Perkins Contracting, Inc. $96,563.50 Northwest Asphalt, Inc. $106.012.40 Penn Contracting, Inc. $125,663.00 Engineer's Estimate $85,000,00 The new developer (MJB Custom Homes) has agreed with the bids and would like to move the project forward. MJB understands that the contractor will do everything possible to complete their work this year. If the weather conditions are not favorable, some work may be carried over to the spring of 2004. BUDGET IMP ACT The project will be funded by developer assessments as identified in the feasibility report. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding the contract to Dave Perkins Contracting, Inc. in the amount of$96,563.50 for Project 03-5, City View Farm. Respectfully submitted, ('[1.,-"j2, r;). David D. Berkowitz cc: Sean McDonald, MJB Custom Homes, 6438 Riverdale Drive, Ramsey, MN 55303 Dave Perkins, 14230 Basalt Street NW, Ramsey, MN 55303-4589 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO, 03-5 , CITY VIEW FARM. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 118-03 ,dated June 3, 2003, bids were received, opened and tabulated according to law with results as follows: Dave Perkins Contracting, Inc, $96,563.50 Northwest Asphalt, Inc. $106.012.40 Penn Contracting, Inc. $125,663.00 WHEREAS, awarding the contract is contingent upon the developer completing the following: Q Filing the final plat at Anoka County Q Executing the Development Contract Q Paying Park Dedication and Trail Fee NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Dave Perkins ContractinQ. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to . enter into a contract with Dave Perkins ContractinQ, Inc . in the amount of ~ 96,563,50 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this th day of October , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk (j) 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrato~ David D. Berkowitz, City Enginee~3 FROM: Todd Haas, Asst. City Engineer SUBJECT: Release Letter of Credit & Plat Escrows/DeveIoper's Improvements/WoodIand Oaks - Engineering DATE: October 7, 2003 INTRODUCTION This item is in regards to a request from Woodland Development Corp. to reduce the developer's letter of credit for the developer's improvements and return any unused plat escrows for Woodland Oaks. DISCUSSION Attached is Page 5 from the development contract that the City entered into with the developer, As the developer completes their improvements, the letter of credit can be reduced. In this case, the letter of credit can be released as the dead and diseased trees have been removed as required previously by the City on Lot 6, Block 3. Letter of Amount Reduce Credit Available To Reduction Woodland Oaks 01-18 $1,500.00 $0.00 $1,500.00 ACTION REQUIRED City staff is recommending the City Council reduce the Letter of Credit #01-18 and return any unused plat escrows for Woodland Oaks. Respectfully submitted, ~/~ Todd Haas cc: Byron Westlund, Woodland Dev. Corp" 13632 Van Buren St. NE, Ham Lake, MN 55304 , J RECEIVED ~EP I I ?8m .---3 September 8, 2003 CITY OF ANDOVER Mr. Todd Haas Assistant City Engineer CITY OF ANDOVER 1685 Crosstown Blvd. NW Andover, MN 55304 RE: WOODLAND OAKS PERFORMANCE BOND Dear Todd, I am requesting release of our $1,500 for Woodland Oaks. It's my recollection that this $1,500 was left in a performance bond for the removal of some trees located in a wetland. I " know this has been completed, and I am asking for release ofthismoney. J If you have any concerns or Questions. please contact me at 763-427-7500. Thank you. Sincerely, B~~~~ Execu ve Vice President bmd , 13632 Van Buren St, NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192 www,woodlanddevelopmentcorp,com . - r .i ! " 'OI1If' . . Description of Estimated Date to' be Improvements Cost Completed - , . trosi en C'DrrtTo 1 .-.as- Ch-e:li ng 0 2. Tree Protectien $5OJ .00 Ch-e:ling 3. Irai t-brJlJIBrt:s & $3,:xE.OO 0 ~teIDer 7. 2001 .Certification of Placment Oi'l :t 4. 9"ading Cerifieatr6n. $L.cm;OO ~~ ~ 7. 200l Q-lbing. .A.s-arilts f:::> 5. Installation of Street Lights $7.533.83 t:> SeptsItler 7. 200l - 6. Tree Psroval . __~OO Sept:6Ita- 7. 200l ffjR. 0 -. 7. J 8. Total Estimated Construction Cost For Developer's Improvements: $ 41,liOO ':: I;:J~ -i.S"e3 ,C> -art) 2~:S Estimated Legal, Engineering and -= . ::os .q. -e- Administrative Fee (1 5 %) $ .7 ,::25 ...---~ F--- C? ~ ~ , Total Estimated Cost aT Developer Improvements $ S4,53 -eO ~::rJ'-'" ".... I J...-...:p , I. D ~ 1,)1~ , Security Requirement (150%) $ m.JO:) :;=, /4D -/1 1.~~ . I c::> ~ .<:~ M. Construction of Developer's Improvements: 1. Construction. The construction, installation, mater i a!s and equipment shall be in accordance with. .the pIa ns . and specifications approved by the City. 2. Inspection. All of tl)e work shall be under and subje~1: to the . inspection and approval of the City and, where appropri ate, any other governmental agency having jurisdiction. 3. Easements. The Developer shall dedicate to, the City, prior to approval of the final plat, at no cost to the_ City, all perrn anent or @ , / 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ ~. David D. Berkowitz, City Engineer i3 FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/94-6/14604 Drake Street NW/SS & WM - Engineering DATE: October 7, 2003 INTRODUCTION The City Council is requested to approve the resolution declaring adequacy of petition for the improvement of sanitary sewer and watermain for Project 94-6, in the area of 14604 Drake Street NW. J DISCUSSION The property owner at the above noted address has requested City sewer and water service for the property. The sanitary sewer and water is currently identified as a deferred assessment, which means the property has already been through the Chapter 429 procedures. BUDGET IMP ACT The City Clerk will be contacting Anoka County to have the assessment levied to the property. ACTION REQUIRED The City Council is requested to approve the resolution declaring adequacy of petition for the improvement of sanitary sewer and watermain for Project 94-6, in the area of 14604 Drake Street NW. Respectfully submitted, ~~~ cc: Cecelia Burgwald, 14604 Drake Street NW, Andover CITY OF ANDOVER COUNTY OF ANOKA J STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION FOR THE IMPROVEMENT OF SANITARY SEWER AND WATERMAIN , PROJECT NO. 94-6, IN THE 14604 DRAKE STREET NW AREA. WHEREAS, the City Council has received a petition, dated September 22. 2003 ,requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is -0- 3. The City Clerk will contact Anoka County to have the assessment levied to the property. I MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this L day of October , 2003, with Councilmembers . voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / '1~-b ~'1e w r'H'-... j p-e(,~/f-:s Date q- L 1.... bo R...."-l\" D t\Jt. -' t~ Andover City Engineer SEP 2 2 ?Om , 1685 Crosstown Boulevard NW Andover, MN 55304 CITY OF ANDOVER Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements of watermain, sanitary sewer, storm sewer and streets (circle one or more) with the costs of the improvement to be assessed against my benefitting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed overa 5 year period. Sincerely, / (!~ lJ~" Property Owner Ce. G \ ~ d Address {. t tL LU" Q\J <i.J . City, State, Zip I ~{~ b Y 1)r GO ..<t rv~~ Phone (Home) 0 ~ (Work) \~li~t-v, III r\) 5S 3'Ol/ 1 ~ 71- iJ ~ LJ . 813 :-!J I G:\DA T A\ST AFF\RHONDAA \FORMS\PETITION, DOC C I T Y o F G) NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 / FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrator lit-- David D. Berkowitz, City Engineer '}:>Y!7 FROM: Todd Haas, Asst. City Engineer SUBJECT: Declare Cost/Order Assessment RoIl/02-41114381 Osage Street NW/SS & WM - Engineering DATE: October 7,2003 INTRODUCTION This item is in regards to declaring cost and ordering assessment roll for 14381 Osage Street NW for sanitary sewer and watermain, Project 02-41. / DISCUSSION The property owner has petitioned for the improvement. This item is the first step as required by law to be able to levy the assessment to the property. The amount to be assessed is as follows: Sanitary Sewer Sanitary Sewer Area Charge $0.00 (Previously assessed under Project 87-28) Connection Charge $331.00 per unit Lateral Charge $0,00 (Previously assessed under Project 87-28) TOTAL $331.00 Watermain Watermain Area Charge $0.00 (Previously assessed under Project 87-28) / Connection Charge $1,987.00 Mayor and Council Members October 7, 2002 Page 20f2 , j Lateral Charge $0.00 (Previously assessed under Project 87-28) TOTAL $1,987.00 The total proposed assessment for sanitary sewer and watermain is $2,318.00 (Estimate from the feasibility report was $2,318.00) Note: Streets and storm sewer were previously assessed under Project 87-28. BUDGET IMP ACT The $2,318.00 is proposed to be assessed to the property over a five year period. ACTION REQUIRED The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for Project 02-41, 14381 Qsage Street NW. Respectfully submitted, ~~~ cc: Robert Day, Taylor Made Homes, Inc., 3200 Main St., #310, Coon Rapids, MN 55448 CITY OF ANDOVER COUNTY OF ANOKA , STATE OF MINNESOTA , J RES. NO. MOTION by Council member to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER & WATERMAIN, FOR PROJECT 02-41, 14381 OSAGE STREET NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 2.318,00 so that the total cost of the improvement will be $ 2.318.00 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 the amount to be assessed against benefited property owners is declared to be $ 2.318.00 2. Assessments shall be payable in equal annual installments extending over a period of .Q... years. The first of the installments to be payable on or before the 1 st Monday in January 2004 , and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. \ 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate ) the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this ih day of October, 2003 , with Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. 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'f.., I . ..;f. ~ .. .,. off::{' I ~.s:.c ' ~:~. __,~,. t. .~:t.~ I ----1 _ II .L N' 1 tt.. !V I , " j.....: ~ I I "~~,, ~ . . g .;. -: ?fIAT 21.~. .~.~~ __" ..J l ~ l'.f '1;'1%f.f.~:q~1'-!< .">.\9.. ~f7 : f-r I ~r--.;,fi.~O? ' . ~ \- ';;. K,;,. i . ~ u 'f;;::;"";;' -----------t----- ~~?'--, ; //7\ /"'i' 7"lO!AG ~'r-;.. ~ ~ ~ . )(,' ..l-! \ ~"I'ISV"'I'" <{;7 tiith~.iOP;:7 -;- : .......~ ~/'fI14~N ~ . _ , H ~2'. ~r. ...(;~T;,7 -:- z ~ I/:,~;' _"\ RE ~, ,. -;;- -;- .36111 AV NW;' . I ..... I 4 '" ! ~,!,!~f( , ~ ' I. . ~ "'-!...... <> MAN]!' "~' "'l:rJ>-.~K$ I , ~. a::, I J " II J \. 11 I ~ t ~~ ... IHA., \?- DCInDT..5li I I /J PI ~~.tl I I ; .I?i I I I I \~ ---, AO" 1 I ,. n '1'i'S1 MANIR IS I . ~ - '6 orn:or I :.... Nt#' '21 I ~.. . _"..~ .1 I I """': 3\. "...., "1'1~.I.rl~~.l.~~ n , ..-,.....- : ,....., """";;"""""';,"",, I j' _IP>. '. "_""n..... ....... .____._._ ,.., ... ~~"_'_'I~ ..:,:,~.::...__~._ f'JOoy '" I ;. . ,A~." :, [J Po No tV.'I( I . L.:J I. WATT'S STilT1 j1" " ON Sf,ATI GARDEN ~ " CDG HI C I T Y o F @ NDOVE , , 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrator(Y David D. Berkowitz, City Engineer~j)"9 FROM: Todd Haas, Asst. City Engineer SUBJECT: Declare Cost/Order Assessment Roll/03-13/14359 Woodbine Street NW/SS & WM - Engineering DATE: October 7, 2003 INTRODUCTION This item is in regards to declaring cost and ordering assessment roll for 14359 Woodbine Street " NW for sanitary sewer and watermain, Project 03-13. , DISCUSSION The property owner has petitioned for the improvement. This item is the first step as required by law to be able to levy the assessment to the property. Note: Because the parcel was existing and . not on a trunk line, past practice was not to access the lateral benefit to existing properties because the developer of Aztec Estates requested the improvement project and is required to pay the lateral improvements. The amount to be assessed is as follows: Sanitarv Sewer Sanitary Sewer Area Charge -.41 acres x $1,252 per acre. = $513.32 Connection Charge - = $341.00 Lateral Charge- = $0,00 Total (Sanitary Sewer) = $854.32 Watermain Watermain Area Charge - .41 acres x $1,967 per acre = $806.47 Connection Charge - = $2,146.00 Lateral Charge- = $0.00 Total (Watermain) = $2,952.47 / Mayor and Council Members October 7, 2003 , J Page 2 of2 BUDGET IMPACT The $3,806.79 is proposed to be assessed to the property over a five year period. ACTION REQUIRED The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for Project 03-13, 14359 Woodbine Street NW. Respectfully submitted, ~(~ , / , cc: Martin Harstad, Harstad Hills, Inc., 2195 Silver Lk. Rd., New Brighton, MN 55112 I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. , I MOTION by Council member to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER & WATERMAIN, FOR PROJECT 03-13, 14359 WOODBINE STREET NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 3.806.79 so that the total cost of the improvement willbe$ 3.806.79 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 the amount to be assessed against benefited property owners is declared to be $ 3.806.79 2. Assessments shall be payable in equal annual installments extending over a period of 2..- years. The first of the installments to be payable on or before the 1 st Monday in January 2004 , and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every / assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this ih day of October, 2003 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk ~T A TEe IN: CIT"T' OF ANOOYE~ NORTIo4 GRAPHIC SCALE Q . - - . ~ , , I .'. -~IEe ~ (. par) , ) t ..... ID n. ~_112 !oj , ______J II i-------+-------1 r- A!oIDOVER BO'JHOARY COHH!:;JON I I :1.'::'U-'13 ~PLA~ No. ,1 I : I ,.: I lll-..j "I ~, ~ ~::'+------1 -~~ I 1 6-? I I .... J ..i" ....--....'1 I ,.; ~ I I ..1"...... 1ii. , '-. h-..- - - - - ;- - -- I (, I ~, - 2:1 '. ; --<-G; -= ;:: I -' -I w .~ 0 I _:: 0-1 ~-o: - -::,,- ~ - - I I I - j----, 111-41 ____-1 -._ ::\:J' 'ill. SE 1/[.- ",...:- .".. I" 'tA W ooc:l.iW\e! . ., ~LOT IZTAL r-------------i I -I I I I ~~ I I I I I I I I I I I I I I I I I I I I I I I, I I I I I L __ __~.L.SC_____.l ~ 111-41 I I , .' 1.ClII_,........ : :.. - -~ 0IMrtar ., s.ctIM 2IP,. r__ .12 Nortft. :r1 ....., ~ _ taIoIc rNI' .t ... ~ o..t_ ., ... $ouINIII.t au.:: .....------ 1 QuIrW fill .. ~ 0UIrW sa.GD tIC ~ ,--....--- I EGJI ... ZfC,(IG ... ~ .... ......... QlnIIr c: . ,..t - ,...., ., .. . ...- ~ ouc.t-= ..... .... ... c.t .. "" ....., ........ .-4 IbcIf I .. .. Cl,1U) . ~ tG. _-_-..-CouoI7...- ;.. "'%.. ""'='= = ~ t&".. .0:= Unl:l ...-.,- ~ ......,...__.,_...r_"" I=:::'~=~=~ ~ L,.EXIN::loTON AvENUI! NE. r~~~~~-"'~~ '1_.e.I I CIRCLE ~. !"IN. ~~~I"-~%~ (if) 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 / FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratorj~ . " David D. Berkowitz, City Engineer 4)DJ5 FROM: Todd Haas, Asst. City Engineer SUBJECT: Declare Cost/Order Assessment RolV03-14/13752 Round Lake Boulevard NW IWM - Engineering DATE: October 7, 2003 INTRODUCTION This item is in regards to declaring cost and ordering assessment roll for 13752 Round Lake Boulevard NW for watermain, Project 03-14. DISCUSSION The property owner has petitioned for the improvement.. This item is the first step as required by law to be able to levy the assessment to the property. The amount to be assessed is as follows: I Watemain Watermain Area Charge (2003 Rates) 0.56 acres x $1,967 per acre = $1,101.52 Connection Charge $2.146.00 Lateral Charge 107.5 Ft. x $33 F.F. (2003 Rate) = $3.547.50 TOTAL $6.795.02 Total to be assessed = $6,795.02 (Estimate from the feasibility report was $6,795.02) BUDGET IMP ACT The $6,795.02 is proposed to be assessed to the property over a five year period. ACTION REOUIRED The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for Project 03-14,13752 Round Lake Boulevard NW. Respectfully submitted, I ~~~ cc: Steve Boie, 15288 Tulip Street NW, Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN , FOR PROJECT 03-14, 13752 ROUND LAKE BOULEVARD NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 6,795.02 so that the total cost of the improvement will be $ 6.795.02 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 the amount to be assessed against benefited property owners is declared to be $ 6.795.02 . 2. Assessments shall be payable in equal annual installments extending over a period of 2..- years. The first of the installments to be payable on or before the 1st Monday in January 2004 ,and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every / assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this ih day of October, 2003 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor , I Victoria Volk - City Clerk . I (~) Q:; ;).... 1, ~~ '. ~' ...... ~ :>.~. &! (2) ~ ;)... . .. -" .... ~ AVE. M ~ ~ ~ '" ~. ; ~ ~ ~d ~ f9.l ..: (.t) 0 2 (71) ~ ~ ' ~ I :: LANE". ff ,zd 1 V ~ .. 111/) (;(J) D~ NO. -.! ~ ~ 1 ...... \; ~ . ' ~ r/b5"r-l , ZI1; .11 n~ ~ .~ \....: ~~~.. (J~) \. (II) r~- (44-) ~ ~ ~:~ ' 53 i1 ~ ,~~ "',.- .;~.. '" ' ~ ~i!1 ~ ~ ~'. ' " ; (z.,) (/,9) ~ ~).. J' ~ / Ii ~ 131S"'2., I' ( ~C) , . . ~ ~~. . ,- I.' (~) "\ ~~ , iF" .'1.. L- . 0: ;'...... / \ .. r;s-/ 8#.N '); '. ~ (zS) (10) I~, ;J: I' ~'UI I- :;)t,;;: ~ ,H~" ~ . "-' .. .v.",'~'J~t. "!: -. PH+ 'U-I'._ I~.-.- O:::~:. , . I'~_."" . ..J .. .;d,~- .... ..rh-J'*~" . '-J/-ME U ... '\' ~')" /.,../ . 0:: ; ~~ , (II )... :: ILl ~~ (?r) ~~ I (t.!) i ..-- S{1 ~ 0 VER CENTER o ~, I ~ 2 DO' ~ ~ ~ z ~;. , ^ -:1 .~ ~ ".. I"" /~'~I.... 2 ~ ~ ~ 0''''" ~,' ~ . : (8;) . ~OCA ~ , ~1'I7) :SO, '1'1, p;C , ~l' " 5 " ' . . . - . N"'J'.,,".~I~ .......... ~ i,' .,. r';,.I,oF ......K61'~'~F...h!1:rt;./,... N-~.I~: . ~ ...,t/"."'.~ljr...I"'J'?""7'''' ,,,.n '.::..~ . ..:.-:'~"'.Df .DI!1_.. ..--' .1. ..~ _ _ ~, J ... .. ~~4:'" : -. - ~)...... "'- -. - - - --=- - 'r:UW^~ I' ,. NO I 1'1 ~ 'L ~ ~ 'r:"/UJ'-" -r -- J" .-- ---.- (COUNTY -s~ "'''fhi,'''....,::.:,,\ANOKA "cofilytf' ~ HIGHWAY RIGHT=. OF-WAY--'=.L4i F' CITY OF ANOKA zlI ~1't"''':l':~.-''''.'-'''''''''#-'''.''PJ.lZ-;~ . ,... ~ ~~ $1 C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~~. , David D. Berkowitz, City En ineer D'J:>::B FROM: Todd Haas, Asst. City Engineer SUBJECT: Declare Cost/Order Assessment Roll/03-17/14027 Crosstown Boulevard NW/WM - Engineering DATE: October 7, 2003 INTRODUCTION This item is in regards to declaring cost and ordering assessment roll for 14027 Crosstown Boulevard NW for watermain, Project 03-17. DISCUSSION The property owner has petitioned for the improvement. This item is the first step as required by law to be able to levy the assessment to the property, The amount to be assessed is as follows: Watermain Wate!llain Area Charge (2003.Rates) 0.34 acres x $1,967 per acre = $668.78 Connection Charge . = $2,146.00 Lateral Charge100.0 Ft. x $33 F.F. (2003 Rate) = $3.300.00 TOTAL $6.114.78 Total cost to be assessed = $6,114.78 (Estimate from the feasibility report was $6,114.78) BUDGET IMPACT The $6,114.78 is proposed to be assessed to the property over a five year period. ACTION REQUIRED The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for Project 03-17, 14027 Crosstown Boulevard NW. Respectfully submitted, ~/~ Todd Haas cc: Barbara Chapotan, 14027 Crosstown Boulevard NW, Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. ; MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN , FOR PROJECT 03-17, 14027 CROSSTOWN BOULEVARD NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 6.114.78 so that the total cost of the improvement will be$ 6.114.78 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 the amount to be assessed against benefited property owners is declared to be $ 6,114.78 2. Assessments shall be payable in equal annual installments extending over a period of 2..- years. The first of the installments to be payable on or before the 1 st Monday in January 2004 , and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every / assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. · 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this ih day of October, 2003 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor I Victoria Volk - City Clerk / -#,f.'-':;"~:".~ ...,:".....'"~'.....;!1:j ;.~.... ,.;.. !''?f/4.:'"...-'':::r -)l(J!tI:EI-wMMWiSt'" <') <') <') Ie t;: ~~~~~~~~~~1~~~fr~~4~ ~ - 0 CD ~ 10 10 N N N 140TH LN CO CD CO CO ~ ;1; ~ ~ ~ ~ ! co <') ~ - 0 - <') <') ~ ~ ~ Ie CD ~ ~ ~ ~ ~ 10 0 N N N N or - CD ~ CD CD 10 <') ~ <') - - t;: ~ CD <') - 0 CD 2649 <') - 0 CD N ~ ~ ~ ~ ~ ~ ~ ~ CD 10 10 10 10 N N N N N 2730 CD co ~ - 0 ~ ~ CD 13947 N 3943 ~ <') S - ~ "'"" ms N - - - ~ <') 139 i H LN 10 <') <') ~ N N ma 3901 , . <') - 10 or 2503 ~ ~ 24&2 13731 .- 2733 2526 x .. )> mI' < - Ie <') <') en .. N2607 ~ - 13715 ~ 10 10 '2S2.7 10 2461 ~ N N N - ._------------------------------------~------- ~~ .. (~ PJ l36I3 21 Gi!II , ..... "'"" I.: N N 13814 0 .. 18 .... , .. Mop andDala Saurr= . Cltyt(~ D<t-1h_.A. N -' I En~lnIlIlT".1:: + - PIIZ1tnl1tg; J PaUle WDTks; ./ GIS . ~ v, .. ~--_.-.--_.. I _....._,.. ',<6f/O .,. - ~ -~---"-""""--"""""'" ..____a._ ~B:1CIIDU~1lTCIlot.\P.Al'R tal . / @ , , \ ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrator-pf/ FROM: David D. Berkowitz, City Engineer SUBJECT: Award Bid/03-31/EVP Systems (Hanson Blvd. & Bunker Lk, Blvd" Round Lk. Blvd. & Bunker Lk. Blvd" CSAH 7 & Bunker Lk. Blvd.) - Engineering DATE: October 7, 2003 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 03-31, EVP Systems (Hanson Blvd, & Bunker Lk, Blvd., Round Lk. Blvd, & Bunker Lk. Blvd., CSAH 7 & Bunker Lk. Blvd.). DISCUSSION '\ Bids received are as follows: / Contractor Base Bid Alternate Bid Total Bid Egan-Mckay Electrical $16,400.00 $6,570.00 $22,970.00 Electrical Installation & Maintenance $16,700.00 $7,060.00 $23,760.00 Killmer Electric Co. $18,730.00, $8,257,00 $26,987.00 Engineer's Estimate $15,700.00 $8,100.00 $23,800.00 BUDGET IMPACT EVP systems are State Aid eligible. The funding would come from the City's Municipal State Aid and a cost share with the City of Anoka. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids (Base Bid and Alternate Bid) and awarding the contract to Egan-Mckay Electrical in the amount of $22,970.00 for Project 03-31, EVP Systems (Hanson Blvd, & Bunker Lk. Blvd., Round Lk. Blvd. & Bunker Lk. Blvd., CSAH 7 & Bunker Lk. Blvd.). Respectfully submitted, CU~CJ. David D. Berkowitz / cc: Craig Gray, City of Anoka, 2015 1 sl Ave. N., Anoka, MN 55303 John Gray, SEH, 3535 Vadnais Center Dr., 200 SEH Center, St. Paul, MN 55110 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 03-31 , EMERGENCY VEHICLE PREEMPTION (EVP) SYSTEMS FOR THE FOLLOWING LOCATIONS: HANSON BOULEVARD NW & BUNKER LAKE BOULEVARD NW. ROUND LAKE BOULEVARD NW & BUNKER LAKE BOULEVARD NW. CSAH 7 & BUNKER LAKE BOULEVARD NW. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 153-03 , dated September 2, 2003, bids were received, opened and tabulated according to law with results as follows: Base Bid Alternate Bid Total Bid Egan-Mckay Electrical $16,400.00 $6,570.00 $22,970.00 Electrical Installation & Maintenance$16,700.00 $7,060.00 $23,760.00 Killmer Electric Co. $18,730.00 $8,257.00 $26,987.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Eqan-Mckav Electrical as being the apparent low bidder. , / BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Eqan-Mckav Electrical in the amount of $ 22.970.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this ih day of October , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk 2003 07:23 FAX 651 490 2150 SEH ST PAUL I4J 002 . ~SfH BIDS RECEIVED " J Friday, October 3,200310:00 AM Client City of Andover Client Project No. 03.31 Three (3) Emergency Vehicle A-ANDOV0401.00 Project Preemption Systems SEH No. Addendum Nos. Bid Bond (j.~ Toh-l 000911 000912 [gJ 5% Base BicJHte.( Bidder's Name n 009130 None 010% A ItBFRite.S EGAN-MCKAY ELECTRICAL o Acknowledged ~s DNo /rv, L((.X),oo/(,57C;>,oo '2-7/170, cD kD ELECTRICAL INSTALLATION & o Acknowledged aYes 0 No I","'a~.fol.-O, 00 '2-3,. 7 GO. C>"D 6) MAINTENANCE KILLMER ELECTRIC CO o Acknowledged ~s DNo /8/77~,,;l6'2-~7.a. 2./.:>/1&"7,ey--:> ~ " .' o Acknowledged DYes 0 No o Acknowledged Dyes 0 No o Acknowledged DYes 0 No o Acknowledged DYes ONo o Acknowledged DYes 0 No o Acknowledged DYes DNo o Acknowledged DYes 0 No o Acknowledged DYes 0 No , Engineer's Estimate $23,800.00 ) cL\ptop-AID file.:\miCl'Otott Oll1Ct'\l.cmpfales\seb ~\bidm:~\'ed,doc ~...... .......... .............. ---- -- n~T ~~ ~nn~ n~.~A @) "- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrato' David D. Berkowitz, City En inee~ L~ FROM: Todd Haas, Parks Coordinator & Will Neumeister, Community Development Director SUBJECT: Authorize Advertisement for Park & Recreation/Planning Commission Vacancies - Engineering/Planning DATE: October 7, 2003 INTRODUCTION This item is in regards to three (3) positions that will expire on December 31, 2003 (AI Grabowski, Dave Blackstad & Dorrie Peterson) for the Park & Recreation Commission. Two (2) positions on the Planning Commission will expire on December 31, 2003 (Jonathan Jasper & Rex Greenwald). DISCUSSION As done in the past few years, the City Council has authorized staff to advertise the vacancies, which would be in the November/December issue of AndoverToday and the Anoka County Union. Ifthe Commissioners are interested in being members again, it will be necessary for them to re- apply for the vacancies. This is consistent with the way the City Council handled the filling of the vacancies in the past. Note: Deadline for applications will be November 28, 2003. At the 151 City Council meeting in December the Council will need to schedule a date to interview the applicants. ACTION REQUIRED The City Council is requested to authorize staff to advertise for the three (3) Park & Recreation Commission vacancies and two (2) Planning Commission vacancies in the November/December issue of AndoverToday and the Anoka County Union. Respectfully submitted, ~~~ t#^-- / Todd Haas Will Neumeister cc: Jim Lindahl, Park Commission Chair @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administratorf FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Northern Natural Gas Company Encroachment Agreement/ 03-1/Prairie Knoll Park - Engineering DATE: October 7,2003 INTRODUCTION The City Council is requested to authorize the approval of an encroachment agreement with Northern Natural Gas Company for the grading and construction at Prairie Knoll Park. DISCUSSION Northern Natural Gas Company requires an encroachment agreement when working within their pipeline easements. Attached is the agreement for your review. This is a standard agreement for all work within their easements. The City Attorney has reviewed the agreement and does not see . . any legal concerns, Northern Natural Gas Company has given the City a verbal agreement at this point to begin filling within the easement. Once this is approved by the City Council and the agreement is executed the full extent of the work can continue. ACTION REOUIRED The City Council is requested to approve the encroachment agreement with Northern Natural Gas Company for grading and construction of Prairie Knoll Park. Respectfully submitted, ~ (j)~~d2fJ,13.~ David D. Berkowitz J File No.: 03-085 Line & Tract No.: MNB 87701-55 ENCROACHMENT AGREEMENT This instrument made and entered into this _ day of ,2003, by and between NORTHERN NATURAL GAS COMPANY, a Delaware corporation. (hereinafter referred to as "Northern"), with principal offices at P,O. Box 3330, Omaha, Nebraska 68103-0330, and THE CITY OF ANDOVER (hereinafter referred to as "Owners"), WITNESSETH THAT: WHEREAS, Northern is the holder of an Easement granted by Florence R. Garrison, a widow, Fee Owner and Fay R, Barnes and Adele G. Barnes, his wife, Contract Purchasers on the 17th day of March, 1959 covering the following described premises in Anoka County, Minnesota: That part of the West Half of the Northeast Quarter (W\I,NEV.) East of the Railroad and the Northeast Quarter of the Northeast Quarter (NEV.NEV.) of Section Twenty- six (26) and the North Half of the Northeast Quarter (N\I,NEV.) and the North Half of the Northwest Quarter (N\I,NWV.) and the Southeast Quarter of the Northeast Quarter , (SEV.NEV.) of Section Twenty-five (25) all in Township Thirty-two North (32N), / Range Twenty-four West (24W); and which Easement was recorded the 29th day of July, 1959 as Document No. 201209 in Book 453 of Miscellaneous at Page 89 in the Office of the Register of Deeds for Anoka County, Minnesota; and WHEREAS, Northern is the holder of an Easement granted by Florence R, Garrison, a widow, Fee Owner and Fay R. Barnes and Adele G. Barnes, his wife, Contract Purchasers on the 4'" day of May, 1959 covering the following described premises in Anoka County, Minnesota: The South Half of the Northwest Quarter (SY,NWV.) of Section Twenty,five (25) and the Southeast Quarter of the Northeast Quarter (SEV.NEV.) of Section Twenty-six (26), all in Township Thirty-two North (32N), Range Twenty-four West (24W); and which Easement was recorded the 31" day of July, 1959 as Document No, 201389 in Book 453 of Miscellaneous at Page 209 in the Office of the Register of Deeds for Anoka County, Minnesota; and which Easements were defined to two strips of land, each 66 feet in wid!." by a Modification and Amendment of Easement Grant executed the 16'" day of December, 1977 and recorded the II '" day January, 1978 as Document No. 487784 at the Office of the County Recorder for Anoka County, Minnesota and by a Modification and Amendment of Easement Grant executed the 9'" day of February, 1978 and recorded the 25'" day of October, 1978 as Document No. 510999 in the Office of the County Recorder for Anoka County, Minnesota (hereinafter referred to as "Easement"); and / File No,: 03-085 Line & Tract No.: MNB 87701-55 , WHEREAS, pursuant to the authority contained in said Easement, Northern has constructed and currently operates and maintains a 20-inch pipeline, a 16-inch pipeline and an 8- inch pipeline along with the right to install additional pipelines and facilities from time to time (hereinafter referred to as "Pipeline Facilities"), across and through the above described premises; and WHEREAS, the Owners are the present Owners of the following described real property. with Pipeline Facilities situated upon the following described land in Anoka County, Minnesota (hereinafter referred to as the "Owned Premises"): Prairie Knoll Park, being part of the Northwest Quarter (NW\r.) of Section Twenty- five (25). Township Thirty-two North (32N), Range Twenty-four West (24W) as dedicated to the City of Andover on the 14th day of September, 1977 and recorded the 10th day of February, 1978 as Document No. 490088 in Book 25 of Plats at Page 19 in the Office of the County Recorder for Anoka County, Minnesota, WHEREAS, the Owners plan to construct a soccer field, a parking lot, a 12-inch plastic storm sewer pipe (maintaining a 2-foot separation from Northern's pipelines), and to add 6- inches to 9-inches of fill on the east end of the parking lot and over the storm sewer pipe (hereinafter referred to as "Encroachment") upon and within a portion of the confines of Northern's Easement, as shown on Exhibit "A", attached hereto and by this reference, made a part hereof, with this written consent; and WHEREAS, the Owners have been advised by Northern that Northern is a natural gas transmission company and that Northern operates a high pressure underground natural gas pipeline through the Owned Premises; and WHEREAS, the Owners have requested permission from Northern to maintain. use, and \ enjoy the Encroachment upon a portion of Northern's Easement and in close proximity to I Northern's Pipeline Facilities; and WHEREAS, Northern is willing to grant such permission upon the terms and conditions set forth as follows. NOW, THEREFORE. in consideration of the mutual covenants, terms and conditions hereinafter set forth, the parties hereto agree as follows: 1. Northern hereby grants permission to the Owners to maintain, operate and use upon the Owned Premises and in close proximity to Northern's Pipeline Facilities, the said Encroachment, subject to the following conditions: ' A. That the Owners assume all risks for damages, injuries, or loss to either property or persons. which may be incurred by the Owners or its respective agents, invitees, or licensees present on or in the vicinity of the Easement and in any way associated with said Encroachment. B, That the permission granted herein is limited exclusively to the proposed Encroachment within Northern's Easement. The Owners shall not alter the grade or permit such alteration anywhere on the land upon which Northern has reserved its easement rights, without the prior express written consent of North em. -2- File No,: 03-085 Line & Tract No.: MNB 87701-55 \ I C. That the Owners shall at all times conduct all its activities on said Easement in such a manner as not to interfere with or impede the operation of Northern's Pipeline Facilities and activities in any manner whatsoever. D. That the Owners shall not plant any trees or shrubs within the confines of Northern's Easement without the prior express written consent of Northern. 2. The Owners agree to indemnify, protect, and hold Northern, its parent, affiliates, subsidiaries, and their directors, officers, employees, representatives, and agents harmless from and against any and all actions or causes of action, claims, demands, liabilities, loss, damage, injury, suit, proceeding, judgment, cost, or expense of whatever kind or nature, including but not limited to reasonable attorneys' fees, arising from or as a result of any incident, act, action, cause of action, negligence, transaction or omission of the Owners in connection with, or incidental to the construction, operation, maintenance, or use of the said Encroachment within, upon or in the vicinity of and upon the Easement, or from the operation, maintenance, use or presence of Northern's Pipeline Facilities upon or in the vicinity of the Encroachment except where such loss, cost, liability, or expense was proximately caused by the negligence of Northern or its employees. It is understood and agreed by the parties that under this Agreement, the Owners shall be jointly and severally liable, 3. The Owners agree that protection of Northern's Pipeline Facilities will be maintained at all times. 4. Should Northern need to remove any of the Owners' said Encroachment within its Easement in order to construct, maintain, operate, repair, remove, or resjze Northern's existing or additional Pipeline Facilities, the Owners or its respective heirs, successors, and assigns shall pay the cost of removing and replacing or reinstalling said Encroachment. In addition, all repair and maintenance work performed by Northern on its existing or additional Pipeline Facilities located " on the Owned Premises shall be performed in a reasonable workmanlike manner and Northern / shall restore the surface and grade of the Owned Premises where the work is performed, but shall not be liable for loss, damage, or replacement to the Owners' said Encroachment or any associated equipment and facilities that exist within the Easement, and in this regard, the Owners hereby release Northern, its employees, agents, officers, and directors from any and all liability for any such loss or damage, 5. The Parties hereto understand that this Agreement in no way constitutes a waiver by Northern of its rights to enjoy its Easement unencumbered by the construction of said Encroachment within Northern's Easement. 6, It is expressly agreed to by and between the parties hereto that if the Owners are in violation of any terms or conditions set forth in this Agreement, Northern, at its option, may terminate this Agreement upon ten (10) days' notice to the Owners, In the event of such termination, the Owners shall immediately remove any and all of said Encroachment which may be situated on the Easement, or if the Owners fail to remove any and all of said Encroachment, Northern may, at its option, remove said Encroachment at the expense of the Owners and without any liability whatsoever. It is further agreed that the failure by Northern to exercise such option as to any such violation shall not constitute a waiver of Northern's future right to exercise such option as to the same or any future violation. -3- " / File No.: 03-085 Line & Tract No.: MNB 87701-55 \ I 7, The provIsIOns of the Easement, and all rights, powers, privileges, and duties, obligations, and liabilities created thereby, remain in full force and effect and are not affected hereby except to the extent and in the manner set forth above. 8. The Owners agree to indemnify, defend and hold Northern, its parent and affiliated companies, and the directors, officers and employees of any such corporate entities harmless from and against any liability, damage, claims, loss, cause of action, suit, proceeding, judgment, cost (including the cost or expense of environmental response, removal or remediation activities), fees or expense, including reasonable attorney's fees arising from: (I) non- compliance with any laws, regulations and orders applicable to the ownership or the operation and maintenance of the said Encroachment on the Owned Premises described herein, and (2) any incidents, acts, releases, negligence, transactions or omissions, or conditions on or affecting the Easement that would (i) contribute to or constitute a violation of any local, state or federal environmental rule, regulation, law or judicial order, (ii) result, in whole or in part, in any requirement to clean up or otherwise remedy or remediate a condition, (iii) give rise to any lien, liability, injunction, order, restriction, claim, expense, damage, fine or penalty, or (iv) adversely affect human health or the environment at or near the Easement. This instrument and the covenants and agreements herein contained shall extend to and be binding upon the heirs, executors, administrators, successors, and assigns of the parties and the benefits of this Agreement shall run with the land, IN WITNESS WHEREOF, the parties have executed this instrument the day and year first above written. \ / "NORTHERN" I'OWNERS" NORTHERN NATURAL GAS COMPANY By By Glen R, Hass Michael R. Gamache Agent and Attorney-in-Fact Mayor By VictoriaA. Volk City Clerk -4- I File No,: 03-085 Line & Tract No.: MNB 87701-55 "- , / STATE OF NEBRASKA ) )SS COUNTY OF DOUGLAS ) The foregoing instrumen' was acknowledged before me, a Notary Public duly commissioned and qualified in and for said county and state, on this _ day of ,2003, by Glen R. Hass, the Af!ent and Attornev-in-Fact of Northem Natural Gas Company. (S E A L) Notary Public My Commission Expires STATE OF ) )SS COUNTY OF ) The foregoing instrument was acknowledged before me, a Notary Public duly commissioned and qualified in and for said county and state, on this _ day of ,2003, by Michael R. Gamache, the Mayor of the City of Andover. (S E A 1) "- Notary Public ) My Commission Expires STATE OF ) )SS COUNTY OF ) The foregoing instrument was acknowledged before me, a Notary Public duly commissioned and qualified in and for said county and state, on this _ day of , 2003, by Victoria A. V olk, the City Clerk of the City of Andover. (SEAL) Notary Public My Commission Expires Document Prepared bylRetumed to: Northern Natural Gas Co., ATTN: ROW Dept., 1650 W. 82nd Street, Suite 1250, Bloomington, MN 55431 -5- / EXHIBIT "A" Page 1 of 1 . ;i. . .~ .~; (~, DRW' I ,. .~~ , ~~ l!~'V I . ~. "~~ . , -- M . ~. a: ! ....,ac . . '\ p 0 !t I \ T ' I! 1 \ ' I il h \ I I----''''~-- 1 ,---, - 1 -, .!:j I_I-" ~~ \ J .-1 [l I r-l ,fl' I ~. 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WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrato(fv FROM: Jim Dickinson, Finance Director SUBJECT: Presbyterian Homes Update DATE: October 7, 2003 INTRODUCTION Finance has been working with Presbyterian Homes of Andover to facilitate a refinancing of the current conduit debt for the facility in Andover. DISCUSSION A publication (attached) will be in the October 3, 2003 Anoka Union noticing a public hearing that will be conducted by the City Council of the City of Andover, Minnesota on Tuesday, October 21,2003 at 7:00 p.m. The refinancing is an attempt to reduce debt service expenses for Presbyterian Homes and will not affect the current TIF district in place. Representatives from Presbyterian Homes along with the City's bond counsel Briggs & Morgan will be present at the public hearing to answer questions. BUDGET IMPACT All costs associated with the financing will be picked up by Presbyterian Homes. ACTION REOUIRED Infonnational only. - NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR ISSUANCE OF SENIOR HOUSING REVENUE REFUNDING BONDS (PRESBYTERIAN HOMES OF ANDOVER, INC. PROJECT) Notice is hereby given that a public hearing shall be conducted by the City Council of the City of Andover, Minnesota on Tuesday, October 21, 2003 at 7:00 p.m. in the City Council Chambers at City Hall located at 1685 Crosstown Boulevard NW, Andover, Minnesota, to consider the proposal of Presbyterian Homes of Andover, Inc., a Minnesota nonprofit corporation (the "Company") that the City assist in refunding and redeeming the outstanding principal balance of the City's $13,980,000 Elderly Housing Revenue Bonds, Series 1997 (Presbyterian Homes of Andover, Inc. Project) which were issued to finance the acquisition, construction and equipping of a 134-unit senior housing and assisted living facility located at 331 Bunker Lake Boulevard NW, Andover (the "Project") and financing certain other costs related to the Project by the issuance of up to $13,500,000 of revenue bonds pursuant to Minnesota Statutes Chapter 462C, as amended. The Project will continue to be owned by the Company. The bonds or other obligations if and when issued will not constitute a charge; lien or encumbrance upon any property of the City except the Project, and such bonds or obligations will not be a charge against the City's general credit or taxing powers, but will be payable from sums to be paid by the Company, pursuant to a revenue agreement. At the time and place fixed for the public hearing, the City will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal. In addition, interested persons may file written comments respecting the proposal with the City Administrator at or prior to the public hearing. By Isl John Erar City Administrator 1565807vl C I T Y 0 F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmember CC: John Erar, City Administr , Jim Dickinson, Finance Direct r FROM: Lee Brezinka, Assistant Finance SUBJECT: Approve Reduction of Letter of Credit #03-07 / Special Assessments / Project #02-50 / Maple Hollow DATE: October 7,2003 INTRODUCTION The City was requested by Maple Ridge Development Group, LLC to reduce the letter of credit #03-07 for special assessments related to Maple Hollow, City Project #02-50. DISCUSSION The Finance Department has reviewed the request and concurs that the reduction of letter of credit for special assessments related to Maple Ridge Development Group, LLC is appropriate. The reduction results in a $124,979.02 decrease to a new balance of $21,020.98. BUDGET IMPACT The budget is not impacted by this reduction of letter of credit. ACTION REOUIRED The Andover City Council is requested to approve the reduction of letter of credit #03-07 in favor of the City of Andover provided by American National Bank on behalf of Maple Ridge Development Group, LLC. Respectfully submitted, 'd7!J~ Lee Brezinka @ C I T y 0 F .\, NDOVE I 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat01,.t/ FROM: Jim Dickinson, Finance Director SUBJECT: Declare Costs, Order Assessment Roll and Schedule Public Hearing for 2003 Delinquent Utility Service Charges DATE: October 7, 2003 INTRODUCTION Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86 provide for the collection by assessment of unpaid sewer, water and street lighting service charges. The assessment procedures directed by state statute 429 are being followed in preparing notice of and preparation for a , / public hearing to act upon the proposed assessment. DISCUSSION The total delinquent utility service charges were $10,054.51 as of September 29, 2003 when written notification to the property owners and preparation of the preliminary assessment worksheets began. Payments received prior to the proposed hearing date of November 4, 2003, will be applied to the customer's accounts to reduce or remove the proposed assessments from the preliminary roll. Delinquent balances as of November 4,2003 are charged an administrative fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with the 2004 taxes. The list of delinquent accounts is available for viewing in the Finance Department and Finance will be sending letters to all applicable property owners explaining the assessment process and how and where to make payment to avoid being assessed. The proposed hearing date of November 4, 2003 is a regularly scheduled council meeting. If the Council elects to change the date of the regularly scheduled meeting (due to the general election), the hearing will be changed accordingly. BUDGET IMP ACT This request will assist in reducing outstanding receivables for the City. , J Mayor and Council Members / October 7, 2003 Page 2 of2 ACTION REQUIRED The Andover City Council is requested to approve the attached resolution declaring costs and ordering the assessment roll for the purpose of certifYing the delinquent sewer, water and street lighting service charges. The Andover City Council is also requested to approve the attached resolution scheduling a public hearing for the purpose of certifYing the delinquent sewer, water and street lighting service charges. I / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. \ / MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT UTILITY SERVICES CHARGES THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, delinquent utility service charges in the amount of $10,054.51 exist as of September 29, 2003; and WHEREAS, Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86 provide for the collection by assessment of unpaid water, sewer and street light service charges respectively. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. The amount of the cost to be assessed against benefited property owners is declared to be $10,054.51 plus an administrative fee of 15%. 2. Assessment shall be payable in equal annual installments extending over a period of 1 year. The first of the installments to be payable on or before the first Monday in January 2004, and shall bear interest at the rate of 8 percent per annum / from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the Finance Director shall forthwith calculate the proper amount to be assessed against every assessable lot, piece or parcel of land, without regard to cash valuation, as provided by law, and the Clerk shall file a copy of such proposed assessment in the Clerk's office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 7th day of October , 2003, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk . CITY OF ANDOVER COUNTY OF ANOKA / STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT OF DELINQUENT SEWER, WATER AND/OR STREET LIGHT CHARGES WHEREAS, in accordance with City Ordinances 32, 55 and 86 a listing of delinquent sewer, water and/or street light charges has been prepared. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. A hearing shall be held the 4th day of November 2003, at City Hall at 8:01 P.M. to pass upon such proposed assessment and at such time and place all persons affected by such proposed assessment will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. The Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll no less than two weeks prior to the meeting. 3. The owner of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole assessment with no interest. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 7th day of October ,2003, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 . FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Council members CC: John Erar, City Administratotp FROM: Will Neumeister, Community Development Directoru.i:kr- SUBJECT: Status of the "Sumidge" townhomes DATE: October 7,2003 INTRODUCTION A rezoning, P.U.D. and preliminary plat for the 34 unit townhome development known as "Sumidge" was approved by the City Council on December 7, 1999. The development must follow the P.U.D. Ordinance (#112) and that Ordinance requires "In any PUD, landscaping shall be provided according to a plan approved by the City Council, which shall include a detailed planting list with sizes and species indicated as part of the final plan." A landscaping plan was approved for the development and has only partially been completed. '\ Until the last year, very little progress had been made in the installation oflandscaping and j irrigation in the development. At the last Council meeting, four residents came forward asking about the status of the escrows and letters of credit that the City was holding to assure these improvements would be made. Council directed staff to investigate and report at the next meeting. DISCUSSION After reviewing the file, and field checking the landscaping at Sunridge, there appears to be only limited amounts of the required landscaping completed at this time. There are only a few of the townhomes that have fully completed landscaping. Thirty four townhomes were approved for construction, of those, fourteen units have some or all of the required landscaping completed at this time. Building permits have been issued on eighteen of the units and those are currently under construction. Two units do not have a building permit issued at this time. As each unit is completed, the City Building Department is asking for the landscaping to be completed, or the builder must provide a $5,000 escrow prior to granting a Certificate of Occupancy. This is to assure that the required landscaping will be done. .' On September 23,2003 the staff met with the developer, Doug Hanson, and explained to him that the City needed proof that the Articles of Incorporation had been filed with the Secretary , of State, as well as proof that the Declaration of Covenants had been recorded at Anoka County / Recorders Office, He indicated that those had been done, he provided copies of them, but no proof that they had been recorded. Since that meeting, staff has not received anything from Mr. Hanson regarding either of these. At that same meeting, staff requested Mr. Hanson to provide an update on what maintenance company he has been using, what association fees have been collected, and an accounting of what has been spent to date. None the requested information has been provided to the City as of this time. Staff also explained that there were areas of landscaping along Station Parkway and within the development that had not been properly landscaped or irrigated according to the approved plan. Also, he was told that there were dead trees and weeds in the landscape beds that needed to be replaced and/or cleaned up. He was told that there were yards where the proper landscaping needed to be finished before any Certificate of Occupancies would be issued. On Thursday, October 2,2003, staff met with the concerned property owners. At that meeting, they stated very clearly they would like assurances that the developer will complete the necessary landscaping and bring the units into conformance with the approved landscaping plan as well as have routine maintenance performed (i.e. weed control, replace dead trees and shrubs). They were concerned that the work was not being done, and that the City should put a hold on any further letter of credit releases in order to get the developer to comply. The staff will be meeting with the City Attorney on Monday, October 6,2003 to brief him on what the status of this development and will ask for advice on the legalities of holding up on \ letter of credit releases, and any other mechanisms for getting compliance by the developer. j ACTION REOUESTED No action is needed. This is an informational update regarding the status of "Sunridge". The City Finance Directors memo regarding the Reduction of the Letter of Credit #2380-0701 DI for Special Assessments on "Sunridge" is attached. Respectfully submitted, aaL. Will Neumeister Attachments Landscape Plan of Sunridge Listing of lots where landscaping is completed Letter from City Attorney regarding Recording Requirements Cc: Doug Hanson, 13853 Washington Avenue NE, Ham Lake, MN 55304 Jeff Thomas, c/o Thomas Quality Homes, 8055 142nd Avenue NW, Ramsey, MN 55303 Becky Peters, 1929 135th Avenue NW Thorn Beltain, 1812 135th Avenue NW Ted Schmolke, 15861 Lincoln St., Ham Lake, MN 55304 -2..- / 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City AdministratofJt. FROM: Jim Dickinson, Finance Director SUBJECT: Approve Reduction of Letter of Credit #2380-0701 DI / Special Assessments / Project #99-36 / Sunridge DATE: October 7, 2003 INTRODUCTION The City was requested by DH Land Company to reduce the letter of credit #2380-0701 DI for special assessments related to Sunridge, City Project #99-36. DISCUSSION , The Finance Department has reviewed the request and concurs that the reduction of letter of credit for ~ , special assessments related to DH Land Company is appropriate. The reduction results in a $33,987.12 decrease to a new balance of$39,012.88. BUDGET IMPACT The budget is not impacted by this reduction of letter of credit. ACTION REQUIRED The Andover City Council is requested to approve the reduction of letter of credit #2380-0701 DI in favor of the City of Andover provided by Lakeland Construction Finance, LLC on behalf of DH Land Company. - ~?- , Sunridge Townhomes Landscaping Status (10/02/03) Address Notes 1809-1819 13Slh Avenue Landscaping is done, one tree looks dead. 1812-1822 13Sth Avenue Landscaping is done, some weeds. 1872-1882 13Sth Avenue Landscaping partially done, grass is in, no shrubs or trees are in. 1909-1919 13Slh Avenue Being landscaped on 10/02/03. 1929-1939 13Sth Avenue Landscaping is done. 13476-13482 Martin Street Landscaping is done. -'1- LAW OFFICES OF William G. Hawkins and Associates 2140 FoulmIAvENUE NoIml, Legal Assistant ." ' ANOKA. MINNESOTA 55303' / , WILLIAM G. HAWKINS T AMMI J. UVEGES PHONE (763) 427-8877 ' BARRY A. SULLIVAN HOlix G. PRovo FAX (763) 421-4213 E-MAD.. HawkLawl@ao1.com RECEIVED September 24, 2003 'EP 2 6 0nr,~ J . LLU,) Mr, Will Neumeister CITY OF ANDOVER Planning Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 'Homeowner's Association Dear Will: This letter is to confirm our telephone conversation of September 23 regarding the , steps necessary to establish a homeowner's association, The articles of incorporation , must be filed with the Minnesota Secretary of State and a certificate of incorporation provided to the City indicating that the corporation has been established. The restrictive covenants must then be filed with the Anoka County Recorder's Office and a copy provided showing the recording information. The bylaws do not have to be recorded with any governmental agency since they are merely the operating procedures under which the organization conducts itself, If you any questions, please contact me, William G, Hawkins WGH/hgp i -5- Ii j , I I I I I i~ I Q.J Ii : iffi i~ i~ 1- 1>< i~ ! l~ :- i - OC :z a S~ al <( > III -' :::> Cl C) I~ al III L: L: Cl ~ - -, i / - b- I C I T Y o F ~0 NDOVE 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 / FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and City Council CC: John Erar, City Administrat011ft! FROM: Vicki Volk, City Clerk SUBJECT: Schedule Public HearinglDelinquent Assessments/Sunridge DATE: October 7, 2003 INTRODUCTION The second half payment of special assessments on Sunridge were due on September 15, 2003 and have not been paid as of October 1,2003. DISCUSSION ) The development contract provides for certification to the property taxes all of the special assessments. A public hearing must be held in order to certify the assessments to the 2004 property taxes. ACTION REQUIRED The City Council is requested to schedule a public hearing for Tuesday, November 4, 2003 to consider certification of the special assessments due on Sunridge, City Project #99-36. Attached is a resolution scheduling the public hearing. Respectfully submitted, iLL. (/~ Vicki V olk City Clerk , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA j RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT DELINQUENT SPECIAL ASSESSMENTS FOR PROJECT NO. 99-36, SUNRIDGE . WHEREAS, the developer has failed to pay the required second half payment of special assessments for Sunridge, Project 99-36; and WHEREAS, the development contract for said development gives authority to the city council to certify to the property taxes all unpaid special assessments. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota: 1. A hearing shall be held the 4th day of November. 2003 , in the City Hall at _ 8:01 PM to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. MOTION seconded by Councilmember and adopted by the City Council at a meeting this day of , 20_ , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk G:IDA T A 1ST AFFI V1CKJ\99- 36notice,DOC Sl\NDbVE~ @ ) 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ tvtL.- Will Neumeister, Communit Development Director . FROM: Andy Cross, Associate Planner SUBJECT: Review Signage Request/Woodland Creek Golf Course DATE: October ih, 2003 INTRODUCTION The Woodland Creek Golf Course has had a sign along Round Lake Boulevard, which is a county road. The county has indicated that they plan to remove the sign. Woodland Creek Golf Course has petitioned the County to allow the erection of four new signs, but the County has refused to allow it. / DISCUSSION Mr. Ron Vannelli and Mr. Michael Olson have written the attached letter addressed to the Andover City Council asking for their support in negotiating a new sign agreement with Anoka County. The letter defines a proposed hardship faced by the golf course that highlights their need for the sign agreement. Also included with the letter are two maps showing the proposed locations of the new signs. ACTION REOUIRED The Council is asked to discuss writing a letter to the County expressing their support for the golf course signage. Attachments Respectfully submitted, Yf;f&~ Cc: Michael Olson & Ron Vanelli, Olvan Properties, P.O. Box 67, Forest Lake, MN 55025 '\ '~ ./ SEPTEMBER 16, 2003 ANDOVER CITY COUNCIL: The redevelopment of Woodland Creek golf course has met a road block. In our original contract with the County about signage on Round Lake and Crosstown we showed a hardship existed, ( Being located, approximate one mile for Round Lake and two miles from Crosstown with zero visibility from either road), We currently have a sign on Round Lake, but have been told it will be removed because of new Right of way Boundaries. Having no signage or improved signage will be fatal to the course. Woodland Creek is a commercial property that is an asset to the City and in ,- need of your help. When the Course / Clubhouse is completed in spring of 2004 signage J will be paramount to its success. The signage we had asked for was strictly informational, metal blue or brown Hwy. Style Signs. Golf Course / Driving Range Year Round Restaurant Location of these signs attached, We can't stress enough the need for your help, Ron Vannelli /~a~ Michael Olson ,-' \ '- ) I ------ r Wl?1 :1 " III '- .------ --- Iii ill , II, -- ill I- t!1 - il --,-p--- :'1 IL//sr LN- III --- --~ --.-i-.o.-- "I; ili " , --~-----~ :Ii II i, I'i SlJ-tY~_.~ ---- ili !t! il: ---~- ili -~ - (;j 'II --- u___ :ir ~- ~a tV G~.s/~ 2lu.q::- I, - --~------nl ~ ~ ' I ~ -- :1: 'II I I 11)- ~ -- --ni ~- ~ ---~ :~ ~ ______ Ii t__ --- IT --------~f G . S~;u - , ; I ..._----~- -- --m----:---u-~:,..:'7i-c- :- - - - -----.- , ,n - ---- QiJ/NN ~ -- --- ~------- -- - , .... n-- :[1 ~ I t ---- --------1". 1'1 -- ------ Ii 'I, , -.-----rt; :11 .. " " - ---- :1: p~ , 'll !II Ii &";' ~ ! I: " ~- --------- / -I - ---~-- ---~----- --- ----- --~--- ~ --------- --- ~ n.-rH '" 36", () II L ~ \ I , ~ g77,u . Co6iV Cr\~~rL- ~I\" ~7' , ~ I ~ -" ~~ ' J ~- u . _ . u~u 3/l--[;,!JNU- ____uu . ... ~ , ',,~, _ -c-, , -:- , . /o/2,yz> L ^' . I ~ , ~) -- , @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Communit Development Director~ FROM: Courtney Bednarz, City Planne~ SUBJECT: Consider Alternate ScreeningIMolly Professional Building Phase II - Planning DATE: October 7, 2003 INTRODUCTION Pinewski Builders is presenting a revised landscaping plan to take the place of a screening fence discussed at the December 3, 2002 City Council Meeting. DISCUSSION A neighborhood meeting was held in September to discuss screening options with the neighboring residents, Homeowners from three of the four properties that directly abut the subject property were present. Mr. Pinewski presented a slide show and the group discussed the pros and cons of fencing and landscaping (see attached photographs). It was the consensus of the group that evergreen trees would provide better long tenn screening than a fence. The trees in the photographs are the actual trees that will be transplanted to the site. The attached landscaping plan illustrates the proposed screening. In addition to the attached landscaping plan, the developer has agreed to the following: 1. The largest evergreen trees will be located in the single rows along the southeast and northwest sides of the property. 2. The developer will work with the property owner whose property abuts both phases of the office development (13761 Northwoods Dr NW) to establish additional screening at the northwest comer of the first phase of the project adjacent to the stonnwater pond. ACTION REOUESTED The Council is asked to consider the revised landscaping plan in lieu of a fence. If acceptable, staff will incorporate the revised landscaping plan and additional considerations into the commercial site plan approval for the project. Attachments Location map Photographs Landscaping Plan (full size in packet) 55303 / Jg~ If 140TH LN '\ ..---- / 'it\ ~j / I~ I Ir ,/ 1. n"T U \It:: I> ~ I ..-J ............'" L-- /' 1n,,-rL Il\lF 0- ~ / - ,\ "I ~' '\ \ r V ~ <<- i \ \ '-------- l &'~ <J ~ \ ~ PJ4} ~ VQ;-O r- - >; r- 1IlIill_ :~~ W ~ ~ ~ ~I~ ~ - ~ - \\ ~ J --~/,~ I i \ u: _I T:?\ l~}- ~ "-(' l----l '(f'. W It r (_ ~~- I~ \~ - X ~ 11" \ /'iP 01 - 1'<RTHLN 8 I~ ,\. 'l ~ u " I~ I %: AV:; \ I \ '\ f ,::j 1/ \ ~~1'<~HLI ~ L/tJ J1:1-1'IR" j ~ \ \ F \ I \ \ l "'" ! / L H Project Location Map w~. . -2- Andover Planning j l ~ .....-... . -'. J !, j ~.~ .. .' < ~i.i:.'~'~ t' I> .-,' . .. '.. -. ~. .,.." ,......,. .'~:r.~hj.tJ~,'. . '~~~;~;' <:~x',~~~~:oh"~{ r' 0'," " > '~;J~'''~,\. ........~. ~...\~~.~~ -:,!:"..":"~ ~ '~.. :~. i 'h :.': _~~~_~~'.,... ,.~~~'~~.:t~~~"'.':>,:r-. -':~~..~.J f ..-,. I "," ;.} . , .. '" ....- -.f> ,- -.' .. L.~ _.,.:_...~ _.~.:~'~.:.-.:~. ~ ::,...,..,..:....-J-_......_... ---- Sl\NDbVE~ @) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~PV Will Neumeister, Communit Development Director I~ FROM: Courtney Bednarz, City Planna, SUBJECT: Consider Comprehensive Plan Amendment/MUSA Boundary Adjustment - Planning DATE: October 7, 2003 INTRODUCTION The applicant is requesting a Comprehensive Plan Amendment to extend the Municipal Urban Service Boundary (MUSA) to include the subject property. The applicant is also requesting that the property be guided for the current stage of sewer expansion (2000-2005). This would allow the property to be developed at an urban density with municipal sewer and water. DISCUSSION J The MUSA boundary exists to the south of the subject property along 1615t Avenue NW (CSAH 20) as illustrated in the attachments. The subject property is included in the rural reserve area designated by the Council. This designation was given to preserve the area for urban development and to prevent a rural subdivision from eliminating this possibility. This decision was based on the property owner's request and on the fact that a limited amount of capacity remains in the sewer trunks to the south of 161 5t Avenue NW. With development of the rural reserve area north of 161 5t Avenue NW the remaining sewer capacity in these trunks could be utilized. The subject property would comprise about 50 acres of the available 88 acres of remaining sewer capacity. The exact number of units would be determined through the platting process, Staff Recommendation With the Rural Reserve now designated, portions of the area north of 161 st A venue will be developed at an urban density. The issue at hand is the timing of that development. Due to the proximity of urban services, it is logical that the area in question be shown in the current stage of sewer expansIOn. If approved, this amendment concerning adjustments to the MUSA boundary and sewer staging plan will be forwarded to the Metropolitan Council for their review and approval. I Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed Comprehensive Plan Amendment. Attachments , Resolution J Letter from Applicant's Representative Proposed MUSA Boundary Expansion Site Map Planning Commission Minutes ACTION REQUESTED The Council is asked to approve the proposed Comprehensive Plan Amendment to allow expansion ofthe MUSA boundary and adjustment of the sewer staging plan. Cc: Pentagon Holdings 9457 State HWY 10, Suite 201 Ramsey, MN 55303 Melchert Walkky 800 Washington Avenue N. Suite 675 Minneapolis, MN 55401 , I , / -2- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -03 A RESOLUTION AMENDING THE COMPREHENSIVE LAND USE PLAN OF THE CITY OF ANDOVER TO EXPAND THE METROPOLITAN URBAN SERVICE BOUNDARY TO INCLUDE PROPERTY LOCATED AT 1l01161sT AVENUENW (P.I.D. 14-32-24-12-0004) LEGALLY DESCRIBED ON EXHIBIT A; WHEREAS, Pentagon Holdings has petitioned the City of Andover to extend municipal sewer and water to the subject property, and; WHEREAS, The 2020 Metropolitan Urban Service Boundary (MUSA) does not include the subject property, and; WHEREAS, analysis of the City's sanitary sewer trunk system has determined that sufficient capacity exists to serve the subject property, and; WHEREAS, a public hearing was held pursuant to state statutes, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the amendment as requested, and; WHEREAS, The Council finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding land, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and adopts the following amendment to the Comprehensive Plan, subject to review by the Metropolitan Council: I) Extend the 2020 Metropolitan Urban Service Boundary (MUSA) to include the properties, legally described in Exhibit A. 2) Approve the addition of the subject property to the 2000-2005 stage of sewer expansion on the City's Sewer Expansion Plan. 3) Subject to review and approval by the Metropolitan Council. Adopted by the City Council of the City of Andover on this _ day of ,2003. CITY OF ANDOVER A TIEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk .., -..;>- COUNSELOR REAL TV CRO PAGE l:l2/l:l2 .......~..._t_....v.... U,.J_..Jt Ib.:S<iLfbbL.;J , IIi"MI~I'1' A LBGAL DISCR%P'1'IOH Real pl:'operty in Anoka County, Minnesota, desc~ibed as follows: All tha~ part ot the Northeast Quarter (NE 1/4) ot Section Pout1:een (14) . Township 'l'hirty-two (32), Range '1'Wanty-rour (24), Anoka County, Minnesota, lying on the Westerly side of the right or way of the Bastern Railway COlllpany of Minnesota except a strip of land in the Northeast COtner thereof c1eaoribed as follows: Commencing at a point where said Railroad intersects the North line of said NOrtheast Quarter (HE 1/4) of Section Fourteen (14). ~ownship Thirty- two (32), Range TwentY~four (24); thence South along the Westerly side or said right of way, Thirty-two (32) rods more or less to the private crossing of' said property; thence West at dght angles Three C 3) rods; thence Horth at right angles and parallel with said railway right of way Thirty-two (32) rods 1I10re or less to the North line . of said Northeast Quarter (HI 1/4) ot Section Pourteen (14), Township Thirty-t:wo (32), Range TwentY-four (24,); thence East at right angles ThJ:ee (3) rocls to 1:11e paint of , commencement, ALSO EXCEPT. '!'he Nest Three hundred (300) feet Of the South 'l'hree bundred and slrty-t:hree (363) feet of the Northeast QUarter C NE 1/4) of Section Fourteen C 14 ) . Township 'l'hirty--two (32), Rllnge TwentY-four (24), lying' on the Westerly side of ~e right of way ot the Eastern Railway COMpany ot Minnesota, AND ALSO EXCEPT, 'rbat part of the south 325.00 feet of the Northeast QUllrter of Section 14, TownShip 32, Range 24, Anoka Coun~y, Minnesota, lying westerly or the westerly r19ht-ot-way line of the Budinqton Northern Railroad and lying easterly of 1:11e tOllowing described line: COJlDllencinq at the Southwest corner of said NortheaSt Quarter; thence South 88 degrees 40 minutes 45 seconds East, assumed bearinq, along the south line thereot, a d1s~ance of 810.81 teet to the point ot beginning of the line to be described; thence North 1 degree 32 minutes 33 seconds Bast, a distance of 325.00 feet to the north line of the south 325.00 feet thereof, and said line there terninatin9. . . -1- , 'August 18,2003 RECErVEO' . AUG 1 9 :--"''''1 Mr. Will Neumeister L..'-'.~;J Director of Community Development CITY OF ANDOVER MELCHEI)T WALKKY. ' City Of Andover , landscape architecture ' 1685 Crosstown Boulevard NW . civil engineering Andover, MN ,55304 ' land surveying RE: Applications for Rezoning and to Amend the Comp~ehensive Plan Dear Will: , Attached are Following: 1. A request romi for rezoning. 2. A request form to amend the comprehensIve plan. Pentagon Holdings is requesting the City of Andover first allow the comprehensive plan be amended to include their property and second to rezone the property I , frorp existing R-l to R"4 with PUD areas to be included. the reason for the comprehensive plan amendment request is the assignment to this property, a percentage of the available Rural Reserve. The amendment would allow development in this parcel to be served by the City's available utility systems, I The request for rezoning is to allow the property to be developed for - , best use once the amendment to the comprehensive plan is granted. This - request fQr rezoning is condition 2 on page twoofthe application indicated as "times and condition have changed". ' , . Please review the request applications. Call me with any questions or concerns. It is the owner's request to'make the next possible public hearing and to stay on schedule for preliminary plat approval by January . 31,2004. 800 Washington Ave, N,. Suite 675 Thank you for your help. , , ! - S' I / - , Minneapolis, MN 55401 mcc~ Y,'. . {/' , , ' ~/ P 612.455.2396 ffi . f 612.455.2180 . Jack alkky, PE' . , chert Walkky; Inc. 749 Hwy 12 Cc: Pentagon Holdings .... 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'V'. \ ,11'(" /' ,Yo' '\. ,~\../ 'I r/ 'E' r'v-...........' \\.... i'] !,- I (--J.' ;../ ,1-' -_....~!'.I A \ I -<'..... \ 'I I zg "i (' ~~I....~ ~==::-~, (~::LI...., . ...,'\~..~~~.::---.;\( \\ ~~.,i I' ~L,\ o ---,j \ .. -' I' - '- O:4Iitft.~ I I f~r I \......... I ' ~ -j \.... - -;,,, ..- - -------:..<' L=F." j~ 81 ~ /' ('1 \ (/'.....----,-- -<lll'I' n \-\-..... :J: ~l., Ii \ ..... }'/lll,[ ( ~ ~. (~~~ _~: - - /' nn <_, _~ ,;~~;,~~~:~.: ~:~~~ Ii II ~~~ go I I1lII ~ml ~2.~1!:: !i ~~. ~ I co. Q.~Q.l>j I ;ii ~ -?- I1lII ~~il n~e o ~ ~ I1lil ~e~g ~'~I!l~ L-..1. N ....... 01 :z: Z"::J ('\ Regular Andover Planning and Zoning Commission Meeting Minutes - September 9, 2003 Page 2 . PUBLIC HEARING: COMPREHENSIVE PLAN AMENDMENT (03-05) TO EXTEND THE METROPOLITAN URBAN SERVICE BOUNDARY (MUSA) TO INCLUDE PROPERTY LOCATED AT 1l01161sT AVENUENW. Mr. Bednarz summarized the staff report and explained that the applicant is requesting a Comprehensive Plan Amendment to extend the Municipal Urban Service Boundary (MUSA) to include the subject property. The applicant is also requesting that the property be guided for the current stage of sewer expansion (2000-2005). This would allow the property to be developed at an urban density with municipal sewer and water as early as next year. Chairperson Daninger arrived at 7:11 p.m. Commissioner Kirchoff asked if the church property was to the west of this property. Mr. Bednarz stated it was. He showed on the map where the property is located. Commissioner Kirchoff asked because there is a limit to the pipeline, how will they handle this once it reaches capacity. Mr. Bednarz stated it is anticipated that the eighty- eight acres north of County Road 20 will be the end of the sewer trunk and there may be some additions to that with a lift station or minor modifications. This line will be used up and other parts of the City will develop off of other trunks and for the Rural Reserve area, there will be a new trunk line brought up from the Coon Rapids intersector. Commissioner Vatne stated in the Council minutes there was discussion about other areas being served by potentially lift stations, in the general sense, there would be the potential to develop some additional areas in the Rural Reserve. Mr. Bednarz stated that was correct. He stated once an urban development goes in and utilizes a portion of that capacity and reduces what is left for other areas. Motion by Kirchoff, seconded by Vatne, to open the public hearing at 7:17 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Gamache, Greenwald) vote. Ms. Jane Bankin, 16526 Sycamore Street, stated she had four items for the Commission to consider. She showed on the map their property. She stated the way they understand this project moving forward is that the proposal is for quarter acre sized lots. In that there are a few considerations that will have to carry forward. The first is snowmobile access, hunting zoning and noise issues as well. Ms. Bankin explained the second point is when they look at the current layout of Andover, higher density housing has been provided for in the southern areas of the City and she would suggest that current landowners in their area, have made decisions on their locations based on their desire to live in a rural environment. She explained with high- density housing this will change. I -j"- Regular Andover Planning and Zoning Commission Meeting Minutes - September 9, 2003 Page 3 Ms. Bankin stated the third point is there is too much load already on the existing roads. This proposal adds the potential of another seven hundred cars, depending on what types of houses will be constructed. She stated they have been residents of Andover for fourteen years and the expansion of homes versus the expansion of Hanson Boulevard has not yet been aligned. Ms. Bankin stated the last issue is with the existing proposition; it appears there is one access in and out of the development and in the event of a major fire, how would they evacuate all the people. She thought they have more overload issues to look at before making a decision. Mr. Gary Johnson, 1055 16151 Avenue, stated because he is still in the Rural Reserve after this, what would it do for taxing purposes, where will they access the City sewer and water and is he eligible to hook up to this or is he excluded from hooking up to the City sewer and water. Mr. Bednarz stated Mr. Johnson is not in the Rural Reserve area and the Rural Reserve area is designating who would receive City sewer and water from those that would not and he would not receive City sewer and water. Mr. Johnson asked what it would do to his taxes. Mr. Bednarz stated they would not change due to this proposal. Mr. Johnson asked if the developer had an access planned for this property. Mr. Bednarz stated they do have a proposed access off County Road 20. Mr. Tom Bankin, 16526 Sycamore Street, stated from the time he lived in Andover, his commute has almost tripled because of the traffic. Mr. Scott Wold, developer of the property, stated he wanted to address a couple of the comments brought up, He stated there would only be 188 units that will be allowed. He stated this is 75 acres with 128 units or 1.7 units/acre, Commissioner Vatne asked if the 1.7 units per acre were counting the acres not buildable. Mr. Wold stated it was. Chairperson Daninger asked if this was a Rural Reserve property before or after the purchase of the property. Mr. Wold stated it has been in the Rural Reserve for quite some time. Commissioner Jasper asked ifhe owned the entire property within the proposed development. Mr. Wold stated he owned 75 acres. Mr. Bednarz stated fifty of the total eighty-eight acres is developable. Commissioner Vatne asked ifthere would still be sewer capacity beyond this development. Mr. Bednarz stated there would. -?- Regular Andover Planning and Zoning Commission Meeting Minutes - September 9, 2003 Page 4 Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:33 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Gamache, Greenwald) vote. Recap ofthe proposed item was given to the Commission by Mr. Bednarz for clarification. Chairperson Daninger stated this can be approved, but they may be setting precedence because some other property owners in the Rural Reserve may also ask for the timing of development to be accelerated. Commissioner Jasper stated his understanding was this Rural Reserve was debated at great length by the City Council in dealing with the Met Council and this land was set aside by the City Council with the idea that it is going to be urban residential density housing and while they plan to do this in the future, the intent of the Rural Reserve is to allow urban residential development. Discussion ensued regarding urban development in the area and the Rural Reserve. Commissioner Vatne stated the projections at the time, took into account the probable or likely development of some of the existing farmland and open space that is contained within to the extent that farmers or whoever owns the property does not sell it off and develop it, it may not utilize some of that capacity and that is why there is still some capacity out there today. Mr. Bednarz stated there are properties within the present MUSA boundary that are not developing as they were anticipated because people have not had the desire to develop and the City Council has not pushed urban development on those that are not interested in it. Commissioner Kirchoff asked how the transportation plan look at some of the access to the north and west and does it identify anything in that area. Mr. Bednarz stated it did, the transportation plan does contemplate some future road extensions and connections to the north of County Road 20 and they are typically accomplished with the development of the properties. He stated there is increased attention by the Anoka County Highway Department to make sure that not only road connections but intersection improvements at existing intersections and along existing roadways are also paid for and constructed at the time of development. Commissioner Kirchoff asked if there was anything proposed for a road connecting Hanson with the development. Mr. Bednarz stated there are limited connections where a road could be made but there is a significant amount of wetland so there are limited areas where a road connection could be made. He stated the evaluation on how the road connections will be made will happen as a part of the plat reviews. Motion by Jasper, seconded by Kirchoff, to recommend to the City Council approval of Resolution No. _, approving the Comprehensive Plan Amendment (03-05) to expand -Irf- Regular Andover Planning and Zoning Commission Meeting Minutes - September 9, 2003 Page 5 the Metropolitan Urban Service Boundary (MUSA) to include property located at 1101 161'1 Avenue NW. Chairperson Daninger stated when this does move forward there will be long discussions about a long cul-de-sac. Commissioner Vatne stated that it was critical at the time the agreement was struck to expand and dedicate the Rural Reserve and at that time there was a lot of pressure on the City to be in accordance with the Met Council's policies and also he believed a lot of grants and tax aid was also at risk of being lost without the Met Council's approval. Motion carried on a 7-ayes, a-nays, 2-absent (Gamache, Greenwald) vote. Mr. Bednarz stated that this item would be before the Council at the October 7, 2003 City Council meeting. updated the Planning Commission on related items. Mr. Bednarz me 'oned that there will be a longer agenda on the September 23rd meeting. He stated the Bunke ake Village project proposed by Hanson Builders will be back for a Plat, Rezoning and th lanned Unit Development review. He stated also a townhouse proposal for the vacant pro rty on Crosstown Boulevard between 141'1 Lane and 142nd A venue, there is a Sketch Plan at will be coming to that meeting and there will be some other miscellaneous business incl . ng the plat delayed from this meeting. ADJOURNMENT. Motion by Kirchoff, seconded by Jasper, to adjo n the meeting at 7:50 p.m. Motion carried on a 5-ayes, a-nays, 2-absent (Gamache, Gr Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. -//- Sl\NDbVE~ ~4) \ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 ) FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers .; CC: John Erar, City Administrator Will Neumeister, Community Development Director i(.~ FROM: Courtney Bednarz, City Plannet1i SUBJECT: Residential Sketch Plan/Townhome Development/Kodiak Homes/14I 51 Lane NW and Crosstown Boulevard NW--Planning DATE: October 7, 2003 INTRODUCTION The Council is asked to review a sketch plan for a housing development containing 16 twinhome units. DISCUSSION Conformance with Local and Regional Plans and Ordinances 1. The proposed site is designated Urban Residential Low Density in the Comprehensive Plan which carries a maximum density of four units per acre. The proposed housing development would have a density of 4 units per acre. 2. The property is currently zoned Single Family Urban Residential (R-4) which carries a / minimum lot width of 80 feet and a minimum lot size of 11,400 square feet. The proposed project would require Planned Unit Development Review to reduce the lot sizes and setbacks from the typical R-4 standards. 3. The property is located inside the Metropolitan Urban Service Area (MUSA). Municipal sewer and water are available to serve the property. Previous Sketch Plans This site was the subject of an extensive review process last year. The neighborhood and City Council were not in favor of a medium density residential development (up to 6 units per acre). The City Council indicated that the Urban Residential Low Density (URL) land use designation would remain on the property and a maximum of four units per acre would be allowed on this property. Please see the attached minutes from the December 3, 2002 Council Meeting for more detail. The section of the Neighborhood Study that discusses the subject property is also attached. Access The current sketch plan proposes a through street with a standard 60 foot right-of-way width and standard street width of33 feet. The new intersection with I42nd Avenue would align with existing 142nd Lane NW. The intersection with 14151 Lane NW would be across from an existing residential property. Site Design " The proposed twinhomes would face the interior street. Rear yards would face Crosstown , / Boulevard NW and the adjoining single family development to the east. Screening and buffering will be necessary using a combination ofberming and plantings. An attached table compares the proposal with other attached townhouse developments in Andover. The smallest lot (Lot 8, Block 2) is a comer lot. This situation is caused by curving the proposed street to align with 142nd Lane NW to the north. As a result, there is limited space to locate this style unit and to provide adequate side and rear yard setbacks. The applicant has revised the sketch to move all of the units forward to a distance of30 feet from the curb of the proposed street. This will allow a suitable front yard and space for parking in the driveway. This adjustment creates additional space in the rear yards. Unit Style The applicant has indicated that the twinhouses will provide a variety of exterior materials including: . Alternating brick and stone wainscoting . Different colors of maintenance free siding . Window shutters have been added to each structure . Maintenance free shakes have been added above the garage and windows Landscaping In addition to screening from Crosstown Boulevard and adjoining residential properties, the landscaping plan should contain a mix of ornamental and overstory deciduous trees as well as planting beds in the front yard and around the base of the structures. Homeowners Association As a part of planned unit development review, a homeowners association would be created to / maintain all landscaped areas and building exteriors. In this way, long-term maintenance of the project will be protected. Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. ACTION REQUESTED The Council is asked to informally advise the applicant on adjustments to the proposed project to conform with local ordinances and review criteria. Attachments Location Map Sketch Plan (Full size in Packet) Neighborhood Business Study (exerpt) December 3, 2002 City Council Minutes Planning Commission Minutes / 8512 124th Lane Champlin, MN 55316 , -2.- Residential Sketch Plan Northeast Corner of 141st Lane NW and Crosstown Boulevard / ~~ ~ ~ IL --- / 4---~~ ~ ~ ~I ,~ ~~ \ "" j -- 1 I ""-~ ~~n 2S -V "'\ '-----" '\ - '--f~=- , _ f-- /~ -~ ~~ --\ o~0 - '-- ~~ ~~ ~ '0" ~i)0J "" ~ /" "" W~ r:.111j e--. c- ~ I f-:/ / \ : ?"lU')' 'if J I ) - (/) / II ~ / II! // ~ ,( / JI~ :'\ /) ~ )-- 40HLN ::::~ !f? :'\- /-l c-l. ~~ :d~ r-- - f-- "" ~~~ - --- If'-- t. - ''\ ~ -f' --- ~ - .- f t-- -(~ ,~" i ~' f- - 'f~H-;;;; : ~~ \ ;:;J /' AGFST '" ~ er ; \ Y I \ ~ \ /'\ I I \ _ \ II - ~ 8T lJ110i I - 8ll-t AVE ~ I~ \ ~ 'ffi" """ ", /'\.. , / W~E Project Location Map Andover'Planning -3- // " '{lI~ " }i I " ~ . " " " " '[~~, " -z \ C/) .., " "l:,':,_, -- ~ '\. ....,,, . " q:, '\. t..r-..... 6 ~ " , " '. ~ , ~ , '.~' Cj ~ ~ ~ ~ r Pi fH . " ~ . 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",(---- '-~-.---. ;"'-_, ~",,_:d"" \1 \ ' .g 11-.9 :'. ". .? ! ",-,c. ~ "i' I' -".,.", ~ ~ . !( '\ :: ~ 'V <-=-=--=---'=--=-":'-=-'1- r 'l.-_:;,~-_:.--" U ~~--, )f .. -'--------~~ . ~ , I; , r. ~ . J " r r r~ Z " . rr- ~'.! ('\ -, , ~~rU m ~ - .,", \.) , C-'"'' l! ~ I~ :, J " -= ...8'~.~..3;'...., ill --- ,t <: <;,",'C ---- - ill u :I==--:...=~::::c:~=-=-':=.., 0 ~ lk'.. \.) i ~ :-1. :,:[.7~'- . ~U" II () ~~ ~ '1 ! <0' ~: (, r. 1- ~'l ~.".', ~~ I I 1,1 ;1" ~l~ ~, " ~~, k: ;, _I 1 . (, () ~\ 'I \l I I '1'1 / .. .c 1.1 ' "u 'I 1'1"; " ~u 'c' , 'f:'. ~- -- u. l 6 I' I 1_) -?- City of Andover NB - Neighborhood Business District Study I Area C - Crosstown Boulevard and 141st Lane Existinq Conditions Area C consists of one undeveloped parcel located along Crosstown Boulevard between 1415t Land and 142nd Avenue, The City's 1991 Comprehensive Plan guided the property for Residential - Urban Single Family Use, The current Comprehensive Plan guides the site for Neighborhood Commercial. However, the property is zoned R-4, Residential Urban Single Family District, but a PUD allows for commercial use, The site is within one mile of the NB District commercial area at Crosstown Boulevard and Bunker Lake Boulevard. The property is flat with no existing vegetation. The following table illustrates the dimensions of Site C-1: Lot Area Lot Width Lot Depth I Site C-1 2.8ac. 300ft. 550ft. Surroundinq Land Uses Site C-1 is surrounded on all sides by developed single family uses, The single family uses to the north and south are separated from Site C-1 by local streets, but the residences face the subject site. The site abuts the rear yards of the single family uses to the east. The single family uses to the west are across Crosstown Boulevard with rear yards adjacent to the roadway. Existing Use Existing Zoning Comprehensive Plan Future Land Use / North Single Family Residential R-4, Single Family-Urban URL, Urban Residential LD East Single Family Residential R-4, Single Family-Urban URL, Urban Residential LD South Single Family Residential R-4, Single Family-Urban URL, Urban Residential LD West Single Family Residential R-4, Single Family-Urban URL, Urban Residential LD The character and configuration of surrounding land uses raises question as to the planned neighborhood use of Site C-1. No physical features exist that serve to provide a transition between a commercial use and the surrounding single family uses. Access Site C-1 has frontage to Crosstown Boulevard, which is designated as a "B" minor arterial by the Anoka County Transportation Plan. Direct property access to minor arterial roads is to be limited except for concentrated commercial nodes, whereas this site is a single isolated property. Access to Crosstown Boulevard from Site C-1 is subject to review and approval by Anoka County, Site C-1 also has frontage to 1415t Lane and 142nd Avenue, which are local streets. As noted above single family residential uses have direct access to these streets across from the subject site. Directing commercial traffic onto these streets to access Site C-1 may be intrusive to the established residential character of the area. Northwest Associated Consultants, Inc, Page 28 I -7- City of Andover NB - Neighborhood Business District Study \ / Utilities Site C-1 is within the 2020 MUSA and existing gravity sewer service boundaries. Municipal water service is also available to the property. Recommendations The area surrounding Site C-1 has developed with an urban single family character. The introduction of a commercial use on this site could be incompatible within this area due to its existing character and lack of physical features to create a transition. As noted in previous sections, the Comprehensive Plan discourages commercial development away from concentrated nodes or major intersections to avoid intruding into residential areas. It is recommended that the Future Land Use Plan be amended to designate Site C-1 for Urban Residential Low Density Uses and that the current R-4 District zoning be maintained. Alternatively, the City may consider designating the site for Urban Residential Medium Density Use to ensure full utilization of the site, provided that the site design provides proper orientation and transition to the adjacent single family residences. Overall density should be near the lower end of range prescribed by the Comprehensive Plan for medium density uses and developed under the City's M-1 Multiple Dwelling Low Density Zoning District to ensure compatibility. / Northwest Associated Consultants, Inc. \ Page 29 \ ) -/(J- " I . CONSIDER RESIDENTIAL SKETCH PLAN/CREEKSIDE TOWNHOMES/14220 CROSSTOWN BOULEVARD NW Community Development Director Neumeister explained the City Council is asked to review a sketch plan for a medium density residential development containing 24 townhouses on an approximately 4 acre property. The proposed development would require planned unit development review to provide alternative development standards. The Planning Commission recommended that the property remain designated for low-density residential development, which is contrary to what the developer has requested. The Council is asked informally to advise the applicant on the potential for the proposed project and any adjustments to conform to local ordinances and review criteria. Councilmember Jacobson asked how many units per acre were allowed. Mr. Neumeister stated it is twelve units maximum. Mayor Gamache believed it would be possible to do single-family detached homes in the area that would fit in the low density. He agreed with the residents that there would be added traffic to the area and he would recommend some kind of through street be added to get people in and out of the area. Mr, Neumeister stated if they would apply the standard sixty feet of roadway, they would be at seven single unit lots. Councilmember Jacobson stated in previous discussions with Mr. Harris, the reason he wants the higher density is the cost ofthe property would make it too expensive to develop with a lower density, but that is not the City's responsibility and he stated he has a problem with this density. Councilmember Knight stated he is not in favor of changing the existing zoning. Councilmember Orttel stated the petition stated four units per acre with sixteen units total and he does not have a problem with what the neighbors would agree to. Councilmember Trude stated people who are looking for this type of housing are not looking for lawn to maintain. Councilmember Jacobson stated this is a sketch plan so the developer could get feedback from the Council. Ms. Randi Erickson, Creekside Homes, stated she would like to address the issue of the petition that went around. She stated the problem is the homes around the area do not support anything with that value, so if they are looking at a single-family detached town home at $200,000, there are two houses abutting the property for sale at $179,900. She discussed the reasons behind the higher density requested. Councilmember Knight stated if the present owner is asking too much for the land, it is not the City's obligation to meet that price. Ms. Erickson stated Mr. Radamacher thinks he still has a special use permit where he could use the land as he wants. She did not think they were out of line in value, because this is what today's buyers are looking for and she thinks the neighborhood / would support it being so close to the school. Traffic would be an issue even if the land were not developed. -/1- " Regular Andover City Council Meeting / Minutes - December 3, 2002 Page 16 Councilmember Trude stated on the sketch plan, it shows twenty-four units and asked if they have looked at a smaller development. Ms. Erickson stated it is not feasible for them to do this. Ms. Becky Joiner, 14194 Quinn Street, stated she went around with the petition and when they have been to the meetings and asked about buffering and Mr. Harris stated he was not sure what would be used and the height of the townhomes were never discussed. She stated she finds it hard to believe that he cannot go lower than twenty-four town homes, when he has come down twice before. She thinks the City should stick with low density. Ms. Erickson showed the Council the prices of the homes sold in the area. Mayor Gamache stated the issue the Council has is the density. Ms. Joiner stated their main issue is the density and the traffic in the area. Mayor Gamache stated the point is they have the new business study that the City did and it indicated the property is designated for this type of housing. Ms. Joiner stated the proposed townhomes are very tall and she is concerned with her property butting up to this and issues regarding how close he wants to be to her property line. Councilmember Trude stated she was surprised with the roads and that they cannot get a through street in there. She understands it is hard to market the homes if every home backs up to a busy street but the best maintenance is where the units have the green space between the units and understands the point Ms. Erickson is making in trying to market the townhomes. Ms. Erickson stated most of the traffic is coming off of Quinn Street onto 141 st. The entrance to the development would be off of 142nd. Councilmember Jacobson stated the proposed density is too much for this site. Mayor Gamache stated they could get up to four units per acre and that is probably the maximum the City would want. Co. 'SIDER RESIDENTIAL SKETCH PLAN/CITY VIEW FARM TOWNHOMES/13313 ROU KE BLVD. NW Community Develo nt Director Neumeister stated the City Council is asked to review a sketch plan for "City Vie rm", an urban residential development containing seven single- family lots on an existing 1.34-a roperty. The proposed development would require planned unit development review to provide alt tive development standards. The Planning Commission unanimously recommen Mr. Neumeister stated connecting two adjoining streets of Ando nd Coon Rapids together , / would not be feasible and staff is asking for a turn around to accommo emergency vehicles. Councilmember Jacobson stated this property came before the Council for a busines -12- Zoning Commission Meeting , / M'O' by Greenwald, seconded by Gamache, to open the public hearing at 7:30 p.m. Motion c . ed on a 6-ayes, O-nays, I-absent vote. Motion by Gamache, seconde Greenwald, to close the public hearing at 8:00 p.m. Motion carried on a 6-ayes, O-nays, Motion by Vatne, seconded by Gamache, to re end to the City Council approval of Resolution No. -' approving the special use pe . subject to the conditions of the attached resolution. Motion carried on a 6-ayes, O-nays, bsent vote. Mr. Bednarz stated that this item would be before the Council at the Council meeting. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR TOWNHOUSE DEVELOPMENT PROPOSED BY KODIAK HOMES FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF 141sT LANE NW AND CROSSTOWN BOULEVARD NW. Mr. Bednarz explained the Planning Commission is asked to review a sketch plan for a / housing development containing 16 twinhome units. Mr. Bednarz discussed the information with the Commission. Acting Chairperson Kirchoff asked if they reviewed a different sketch plan regarding this before. Mr, Bednarz stated they did. Commissioner Jasper asked if this was the site where approval was vacated recently for a gas station. Mr. Bednarz said it is. Motion by Greenwald, seconded by Casey, to open the public hearing at 8:22 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Mr, Neil Johnson, 2256 141 st Lane, stated one of his issues is that the road that will be going in is going to be right across the road from his front windows and he does not understand why there needs to be a thru street instead of a cul-de-sac. He also noted that the intersection on 142nd is a mess and will eventually require a stop light because of the traffic. He stated he did not see where this proposal is any better than what was proposed before. Commissioner Gamache asked what Mr. Johnson would propose for this property. Mr, Johnson stated he did not know the entire history of this but he thought this was zoned only for housing. , / -/3- Regular An and Zoning Commission Meeting Minutes September 23, 2003 Page 8 , / Mr. Johnson stated what he does not understand is why the property has sat vacant for so long because the houses surrounding this have been around for years, Acting Chairperson Kirchoff stated this was zoned commercial and actually worth more as commercial than as residential and he thought there was an agreement between the owner, developer and City to recognize that the character ofthe property would be better suited as residential. Commissioner Jasper asked if there was any plan to put in a stop light at 142nd and Crosstown. Mr. Bednarz stated he was not sure and could check on this. Ms. Becky Joyner, 14194 Quinn Street stated her concern is the way the proposed road curves and the distance between her home and the townhomes. She stated this is downsized quite a bit from before and back when they did the study on the property, they thought that this property stay low density residential and on the low end of that. She stated she would like to hear from the builder regarding what the townhomes will look like. She explained that there is a lot of traffic going through the neighborhood already and she wondered what kind of buffers would be used. Mr. Bruce Carlson, Kodiak Homes, stated when he first started this project, he went to the County to find out what the proper access would be and he was told that there could not be any access to Crosstown Boulevard. He stated this is a twinhome development with an Association that will take care of maintenance. These will be all one level units with basements and maintenance free exteriors. He stated the price would be $225,000- $240,000. He stated the reason they are trying to get the maximum density is because of the cost of putting trees along the boundaries to buffer their development from the existing homes and road. He stated they have plenty of depth for the homes except for one of the end units. He stated they want to work with the neighborhood and are open to any suggestions. Commissioner Gamache asked if there was any consideration for single family detached homes for the property. Mr. Carlson stated they looked at that but this would involve a little more cost and a higher price for the homes than exists in the surrounding neighborhood. Commissioner Greenwald asked what the median price of the homes in the neighborhood were. Mr. Johnson stated the value is between $200,000 to $240,000. Commissioner Greenwald asked if these twinhomes should not decrease the value ofthe properties, it should increase the value of the properties surrounding the development. Mr. Carlson stated they should be in the same price range, depending on the unit options. He stated the homes would be for people mainly over fifty years old and not for people with children, j -11- Regular Andover Plannin and Zoning Commission Meeting Minutes eptember 23, 2003 Page 9 , I Commissioner Vatne stated there was mention of trees put in along Crosstown. Mr. Carlson stated they will be putting in some evergreen trees for a buffer along the road and the houses behind the development. Ms. Joyner asked ifthere was any way they could change the way the street curves. Mr. Carlson stated Anoka County wants the intersections to meet. Mr. Bednarz stated they may be able to shift the street and get the road to line up. Discussion ensued in regards to the road shift and right of way with the Commission, Mr. Carlson and Ms. Joyner. Motion by Greenwald, seconded by Gamache, to close the public hearing at 8:50 p.m. Motion carried on a 6-ayes, a-nays, I-absent vote, Commissioner Greenwald stated he thought the builder has some recommendations regarding this and he thought this was a better proposal than before, Commissioner Jasper stated he had several thoughts about the development and he wondered if the street could be moved a few feet so the angle of lights will not affect the homeowner at the end of the roadway. Mr. Carlson stated they could work with the road to get it out of the homeowners view. Commissioner Jasper stated that as he looked at this, his first reaction to the drawing was that there was not any sliding doors and he would also like to see more variations to the front ofthe homes. Mr. Carlson stated they could do that. Mr. Bednarz intro ed the new Associate Planner, Mr. Andy Cross. Mr. Cross discussed his backgroun 'th the Commission. ADJOURNMENT. Motion by Greenwald, seconded by Vatne, to adjourn the carried on a 6-ayes, a-nays, I-absent vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver OffSile Secretarial, Inc. , -/.5 - @J C I T Y o F , NDOVE / 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrat011P FROM: David D. Berkowitz, City Engineer & Todd Haas, Asst. City Engineer SUBJECT: Discuss Floodplain Issues North of 16181 Avenue NW - Engineering DATE: October 7, 2003 INTRODUCTION Developers are currently working on a sketch plan approval and potential development north of 16151 Ave, between Hanson Blvd. and the Railroad tracks. Now that development is moving north of 16151 Avenue NW and on the headwaters of County Ditch 6, a detailed floodway study and a conditional use permit is required as per the City Code and the Lower Rum River Watershed Organization to determine the 100 year flood boundary and 100 year flood elevation so that low floor elevations can be established for each ofthe future developments. DISCUSSION At this time a detailed floodway study north of 16151 Avenue NW was never performed. A study of this magnitude must be completed for development to occur in this area. The Flood Boundary and Floodway Map dated September 30, 1980 only shows an approximate floodplain boundary not the actual 100 year flood elevation as required for new development. The study will determine the 100 year floodway, flood fringe boundaries and 100 year flood elevation which is necessary to determine the lowest floor elevations for new homes (minimum requirement is 2' above the 100 year flood elevation in this area). Staff recently met with Pentagon Holdings and Select Companies, two potential developers in the floodway study area to discuss the detailed floodway requirements due to the development north of 16151 Avenue NW. At this point the two parties are working out the details and determining if they will contract a consultant to conduct the study at their own expense. In the best case scenario, this study will take approximately 10 months if the developers work together to complete the study. Approximately two months are required to do a detailed survey of the area. The entire floodway must be modeled to determine the 100 year floodway and flood fringe boundaries and 100 year flood elevations. This information is required and will be ; submitted to the Minnesota DNR and FEMA for approval and a letter of map amendment. The , estimated cost to conduct this detailed study is approximately $50,000-$75,000. Mayor and Council Members J October 7, 2003 Page 20f2 Once the preliminary study of the floodplain is complete, it is recommended that City staff meet with residents affected by any changes to the floodway to ensure this does not adversely affect them. The study will provide detail information about specific sites and homes that may be an issue. ACTION REOUIRED This is information only and no action is required. Respectfully submitted, ~~ Q~0.~ Todd Haas David D. Berkowitz ' , , ; @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and City Council , I I CC: John Erar, City Administratof..e- FROM: Vicki V olk, City Clerk SUBJECT: Reschedule November 4, 2003 Meeting DATE: October 7, 2003 INTRODUCTION School District #11 will be conducting an election on November 4,2003 that involves a portion of the city of Andover. DISCUSSION \ State Law does not allow any Council meetings from 6:00 pm to 8:00 pm on an election day. The first meeting in November falls on that election day. ACTION REOUIRED Staff recommends rescheduling the November 4,2003 Council meeting to 8:01 P.M. Respectfully submitted, U- iJ,tb Vicki V olk City Clerk ,. ) . , C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrat~ SUBJECT: Supplemental Agenda Items for October 7,2003 Council Meeting DATE: October 7, 2003 The City Council is requested to review the supplemental material for the following Agenda Items: Accept Correction under Approval of Minutes Item 1. - Approval of Minutes - (9/16/03 Regular; 9/23/03 Special) (Supplemental) Accept Additional Information under Discussion Items Item 19. - Sunridge Update/Letter of Credit Reduction/Sunridge - Finance Remove Item from A2:enda under Discussion Items Item 20. - Schedule Public HearinglDelinquent Assessments/Sunridge - Clerk Respectfully submitted, John Erar City Administrator CJ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and City Council CC: John Erar, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes- Supplemental DATE: October 7, 2003 ACTION REQUIRED Please make the following correction to the September 23,2003 Special Workshop minutes: Page 15, second paragraph, second sentence: Should read "They are looking at a yearly less-lease with the school district. He noted they have a tax range per household of$39 to $45 on a $200,000 market value..." Respectfully submitted, U. ()JV Vicki V olk City Clerk C I T Y 0 F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, Finance Director SUBJECT: Additional Information-19. Sunridge Update/Letter of Credit Reduction/Sunridge DATE: October 7, 2003 INTRODUCTION The developer for Sunridge has provided additional information to City staff since the agenda and original City council packet was prepared. DISCUSSION The staff report from the Community Development Department indicated that the City had not received proof that the Articles of Incorporation for Sunridge had been filed with the Secretary of State. Since the original report the Finance Department has received evidence and confirmed filing with the Secretary of State of the Sunridge Townhomes Association Articles of Incorporation. The staff report from the Community Development Department indicated that the City had not received proof of an accounting for the Sunridge Townhomes Association, Since the original report the Finance Department has received and reviewed accounting records for the Sunridge Townhomes Association. BUDGET IMP ACT N/A ACTION REQUIRED The Andover City Council is requested to receive the additional information. -. , @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, Finance Director SUBJECT: Remove from agenda - 20. Schedule Public HearinglDelinquent Assessments/Sunridge DATE: October 7, 2003 INTRODUCTION The second half payment of special assessments on Sunridge was made today (10-07-03), DISCUSSION The Finance Department received a cashier's check from the developer today. The scheduling of a public hearing for delinquent assessments for Sunridge is no longer necessary. BUDGET IMP ACT N/A ACTION REQUIRED The Andover City Council is requested to remove from the agenda item #20. Schedule Public HearinglDelinquent Assessments/Sunridge. - D \(\ ~\ lt~ DATE October 7,2003 ITEMS GIVEN TO THE CITY COUNCIL >- Letter from Phyllis Hanson, Met Council- September 17, 2003 >- Information on WDE Landfill- October 7, 2003 >- Information on Future Lot SpliU1869 - 15ih Lane NW - October 7, 2003 >- September Zoning Ordinance Enforcement Report - October 7,2003 >- Item #25 - Update Floodplain Issues North of 16151 Avenue NW >- Kodiak Homes Sketch Plan >- Alternative Screening/Molly Professional Building Phase II PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA, THANK YOU. G:\DATA\STAFF\RHONDAAIAGENDA\CC LIST-doc ~ Me~~:~:~=i~~:::~~ RECEIVED .lED 1 9 ZOC.3 September 17,2003 Will Neumeister CITY OF ANDOVER Community Development Director 1685 Crosstown Boulevard NW Andover, MN 55304 RE: City of Andover, Rural Reserve Modifications Comprehensive Plan Amendment Metropolitan Council Referral File No. 18158-16 Metropolitan Council District 9 Dear Mr. Neumeister: The Metropolitan Council received the City's modifications to the Rural Reserve Area plan amendment on September 5, 2003. The amendment refmes the Rural Reserve area by detailing boundary lines at the parcel level and removes 1.5 acres from the 859-acre Rural Reserve area. The amendment is complete for reVIew. At its May 24,2000 regular meeting, the governing body of the Council identified certain types oflocal comprehensive plan amendments that may be reviewed by Council staff without further formal review by the governing body of the Council. Council staff applied the plan review waiver criteria established by the Council's governing body and finds that the amendment is in conformance with metropolitan system plans, consistent with the Regional Blueprint, and has no impact on the plans of other units of local government. Therefore, the Council will waive further review and the City may place this amendment into effect. The amendment, explanatory materials supplied and the information submission form will be appended to the City's Plan in the Council's files. If you have any questions about this review, please contact Christy Stark, Principal Reviewer, at 651-602-1750. Sincerely, /1 d tLL~'-,Yw~/7A~ Phyflis Hanson, Manager Planning and Technical Assistance cc: Brigid Gombold, MN DOT Metropolitan Division Natalie Haas Steffen, Metropolitan Council District 9 Ann Braden, Sector Representative Christy Stark, Principal Reviewer Cheryl Olsen, Reviews Coordinator V:\Rcvicws\Communitics\Andovcr\I.A'11crs",And<tVcr 2lJO~~ CP/\ Mt1Jlfic:d Rural Reserve I b 15S-1 6.Joc www.metrocouncil.org Metro Info Line 602-1888 230 East Fifth Street . St. Paul. Minnesota 55101-1626 . (651) 602-1000 . Fax 602-1550 . TTY 291-0904 An Equal Opportunity Employer , , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Will Neumeister, Community Development Director M/'- SUBJECT: Information on WDE Landfill DATE: October 7, 2003 INTRODUCTION The Minnesota Pollution Control Agency has recently informed the City of Andover that they will be doing some work at the WDE Landfill, Attached are a few pages from their report that explains what they are planning to start doing next spring. DISCUSSION The basic work involves installation of a new 55 foot deep well that will be used for ground water extraction, four monitoring wells will be abandoned, an on-site building will be enlarged by 8 feet, they will determine the current area for the storm water basin will be large enough to be used for both storm water collection and treatment of groundwater condensate and collection systems. Further details can be found in the attached pages. ACTION REOUESTED None is needed, this is informational only. Respectfully submitted, ~~~ Will Neumeister Attacltme1lts Portions of Revised Work Plan - WDE Landfill (dated Aug. 28, 2003) I - - : A l\ - . ,. - "~ ... , <, --- - - - - - .- , -, I a ::-i?:~ '-:.~_:.~* WORK PLAN ~ -- ..-.-. WDE Landfill I, --- Topographic Survey: It is assumed that a topographic map generated during the installation of the active gas extraction system is available for use. If there have I been any major changes to the site since this work was done, Earth Tech may need an updated electronic copy of the map in order to produce the plan sheet for the design drawings. In addition, Earth Tech will need a good topographic map of the I area around the current sedimentation pond. If this is not available, or if it appears from the site visit that significant grade/changes have occurred, Earth Tech recommends that a new topographic map be generated. This could be critical for I designing a treatment system for impacted groundwater and condensate. Costs for a revised topographic survey are not included in this cost proposal. I On-site Treatment of Water: Earth Tech will design a system for treating water on-site based upon the MPCA's selected alternative of a westerly-elongated treatment pond. I Evaluation of Pumping Rates and Plume Capture: This task is not included in this cost proposal. It is assumed that data available from the MPCA and/or O&M contractor will be used to provide Earth Tech with a total design flow rate for use I in completing the designs for the site. SUBTASK 1.2 - HEALTH AND SAFETY PLAN AND HAZARD DISCLOSURE I Earth Tech will prepare a Health and Safety Plan in accordance with OSHA requirements for on-site inspection activities provided by Earth Tech personnel and II the MPCA staff. The construction contractors will be responsible for construction site safety and for preparing their own Plan. Preparation of a Health and Safety Plan by and for the construction contractor will be specified in the construction bid -- documents to be provided before construction starts. As a second sub-task, Earth Tech will also update the Hazard Disclosure document for the WDE landfill. II SUBTASK 1.3 - DESIGN AND SUBCONTRACTING -WELL INSTALLATION AND ABANDONMENT I Groundwater Extraction Well Design: The design of the new ground water extraction well will take into consideration the depth and screen lengths of the two III adjacent wells (EW3 and EW4) and will have a similar design. Well Installation: Well installation will be subcontracted to Bergerson-Caswell. II Based upon information from adjacent wells, it is estimated that the new well will be installed to a depth of roughly 55 feet, with a 6 foot long screen. We anticipate locating the new well approximately midway between existing wells EW-3 and - EW-4. Actual well depth and configuration will be based upon completion of a Phase 1 test boring. The test boring will be completed in the preferred location to determine site specific stratigraphy. Borehole stratigraphy will be logged using II guidelines found on the Field Guide for Soil and Stratigraphic Analysis (Midwest Geosciences Group) including colors based on Munsell charts. The stratigraphy will be compared to that found in boring for EW-3 and EW-4. II II EARTH@T E C H Page 3 I a WORK PLAN ~~ ~ WDE Landfill I- --- Based upon the results of the test boring, the well will be designed and constructed during Phase 2. The well will be installed by cable tool. For the extraction well, a I pressure transducer for use as a water level indicator, with a digital readout will be installed at the well head of the new extraction well. I Piping and Electrical Connection of New Well: Earth Tech will subcontract connection of the well in 2003. An existing force main, which is not in use, is believed to exist in the same trench as all of the other groundwater extraction I wells. Earth Tech will use the "vacant" force main as the piping connection source between the newly installed well and the treatment system. Earth Tech will use the same type of pump and wiring configurations as the existing extraction wells. Earth Tech has assumed that additional wiring I will need to be trenched to the new extraction well. The "newly used" force main for the new ',>,"-.':--.,. well will have clean-outs installed at the same I locations and with similar configurations as those which are present for existing extraction wells. I Well Abandonment: Four monitoring wells will be abandoned under subcontract to I Bergerson-Caswell around the same time as the new well is installed. Wells to be abandoned include: . W-14D I . W-27A . W-lB I . W23D SUBTASK 1.4 - CONSTRUCTION SPECIFICATIONS, BID DOCUMENTS AND I PLAN SHEETS Based on the results of our existing information analysis and any other -- data/information gathered during meetings, the records review and site visit, Earth Tech will prepare a design to include the following major improvements: I Treatment System: . Increase the size of the on-site building by adding 8 feet to the back of the building. Install a new overhead door and side access door. Upgrade heating inside building to ensure sufficient heating during winter months. -- . Revise the piping in the building to allow for water from each well and the condensate collection system, which is pumped to the building, to be diverted to either the air stripper, to a new on-site treatment pond or to the existing on- II site stormwater discharge/infiltration pond. The revised piping in the building will be designed in an effort to also increase the amount of space within the building. II . Redesign the top of the air stripper connection to the gas recovery system to allow for more easy removal of the cover and therefore more efficient cleaning of the air stripper. II . Add a condensate tank to the system. EARTH@T E C H Page 4 , I a WORK PLAN :".. ..-sJ-' ~~ .......-. WDE Landfill I -,.- . Determine/verify that the current area of the stormwater basin is large enough to be used to both collect stormwater and to treat water from the groundwater I and condensate collection systems. . Install a geomembrane liner under the water treatment portion of the on-site treatment pond. I . Reroute piping outside of building to allow for optional diversion of each water source/well. . Install selected system for treating water in the new/modified pond. I . Provide a discharge structure from the treatment system to the existing sanitary sewer pIpe. I New Extraction Well: For the new extraction well and force main, the following designs will be completed. I . Clean outs. . Pump. . Electrical. I . Connection of well to existing force main. . Connection of existing force main to updated treatment system. I Roads: As directed by the MPCA, roads will, be designed to ease access to groundwater monitoring wells. I Design Considerations: The site's existing sedimentation basin is presently being operated to accept ground water from three extraction wells I (EW-4, EW-6 and EW-7) and from stormwater runoff. The sedimentation basin presently has 4- foot high berms and is 520 foot wide by 400 foot I long or approximately 210,000 square feet. Two determinations will have to be completed. The first one will be to determine what minimum size of I stormwater retention basin is needed. A second determination will need to be made on how much retention time is required for proper treatment of the water before it can be pumped to the sanitary sewer. Using I a safety factor of 1 foot of free board, the pond as currently constructed could maintain a 3-foot level, thus could hold approximately 5 million gallons of water. If additional storage is determined to be required, the berms may need to be raised. II There is also room to the west of the existing basin where the basin could be expanded, depending somewhat on what can be done with the power poles located in the basin. Another consideration will be how to maintain the treatment system's operation during the winter months and how much storage will be required for this I time period. The treatment basin could be lined with geomembrane material consisting of a II high-density polyethylene or similar material. One consideration in the determination of the type of material to use for liner will be ultraviolet resistance of the material. If the material does not have a high resistance to ultraviolet, a I cover material (such as soil) will need to be placed on the liner, which needs to be EARTH@T . C H Page 5 III I a .",,~L , WORK PLAN ~ ~ ---- WDE Landfill I- --- included in the final capacity design of the basin. I For the proposed design, Earth Tech has priced electrical engmeenng I support with a moderate to low level of effort. I Discharge Structure: A lift station likely will need to be constructed, which would allow the treated water to be pumped into the existing I sanitary sewer line that is presently being used for discharge from the air stripper building. I Bidding Documents: Earth Tech will prepare a set of construction specifications and plans suitable for advertisement of bids for the project. The specifications will be formatted in accordance with the Standard General Conditions of the Engineers I Joint Contract Documents Committee (EJCDC). The specifications will include but not be limited to administrative documents, measurement and payment, submittals, quality control, and health and safety requirements. Some revisions to I the contract documents, which are required by the Minnesota Department of Administration, will be necessary to make the two compatible. I Project Plans and Specifications will consist of: . Construction Plan Sheets. II . Technical Specifications (EJCDC Format). . Administrative Documents, including: . Advertisement for Bids. II . Bid Form. . Bid Bond Form. . Wage Rates. I . General and Special Conditions (EJCDC format). . Other front end documents as supplied by the Minnesota Department of II Administration, Materials Management Division (MDOA). Earth Tech will specify that the construction contractor provide a qualified, II independent subcontractor to perform construction quality assurance (CQA) testing. The technical specifications will detail the requirements of the contractor and the independent subcontractor for testing and documenting various aspects of II the construction. If the MPCA prefers that Earth Tech be responsible for CQA testing, we can provide a cost estimate for this after the design is complete and the requirements have been defined. Costs for this would be included in an amendment to the Work Order. III Meetings and Deliverables: During preparation of the bidding documents, Earth Tech will attend three formal meetings with the MPCA project team at the MPCA III offices in St. Paul. The purpose of these meetings is to permit staff comment, II EARTH@T E C H Page 6 I 8 I, I I I I [ ~ ::; I .., '" u. ~ I 8~ ~ E '" ~ ....... u...u........................ ................... u................................... . Un .............................................. ..._._._...................... n._............................. <Jl " '" 0 I > 0 Z I 8 [~ . - '" i! '" 0 ~ 1;; .!l '" ~ I <Jl ..................................................................................................................................................................................................... I <C I ~ "'S s_ <Jl ~ U. " I " ~ '" e 0. I II '" 8. I '" a: ~ ,2 ~ Cl ~ ~ I Z g is 0 0 ~ iii 0 0 ~ ~:l ~ '" I "Z 0 W~ ZCl <.> ~U5 oS <oW ~~ l-C .<= ~':': Q- -'" 2Cii II 0.0 I . C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. www,cr.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator d-- Will Neumeister, Community Development Director FROM: Jon Sevald, Planning Intern-:17 SUBJECT: Information on Future Lot Split / 1869 lS7th Lane NW - Planning DATE: October 7,2003 INTRODUCTION This report is to provide Council with general information on a future application for a lot split located at 1869 lsih Lane NW. DISCUSSION The property owner (Jerry Putnam) wished to split their 6.83 acre double frontage lot. The existing home will keep their access on lsih Lane while the new lot will have access onto Linnet Street where the street ends in a cul-de-sac at the back edge of the property. The applicant (Scott & Tami Allen) who wish to purchase the new lot, applied for a variance to the 160-foot minimum requirement for cul-de-sac lot frontage in the R-1 rural residential district. The Planning Commission reviewed the variance on September 23,2003. After consulting with the City Attorney, it was the Attorney's opinion that a variance was not necessary. City Code Title 11-3-6(A2) states; "Said lot shall also have a width of at least three hundredfeet (300') as measured at the front building setback line. For lots which abut a cul-de-sac, the lot width at the setback line is to be a minimum of one hundred sixty feet (160 '). " Although the lot has a street frontage of 60- feet at the property line, the lot measures approximately 31 O-feet in width at the front setback line. The property is in compliance with City Code Title 11-3-6(A2). Based on the City Attorney's opinion the proposed lot split will be able to move forward without a variance. The applicant is in the process of completing a survey, after which a formal lot split application will be filed and a public hearing will be scheduled with the Planning Commission. ACTION REQUIRED No action is necessary. This information is being provided to Council so they are aware ofthe proposed lot split at 1869 lS7th Lane NW, and the Attorney's opinion on whether a variance was needed. Attachments Planning Commission Minutes Location Map Attorney's Memo City Code Title 11-3-6(A2) Respectfully submitted, do(\~~ Jon Sevald Cc: Scott & Tami Allen 15801 Drake St. NW Andover, MN 55304 Jerry A. Putnam 1869 15ih Ln. NW Andover, MN 55304 -2- 1869 157th Lane NW rLlI r- / h 151ST AVE 151ST AVE 1- // L \/ ~ 1- r-- r - I- e-- 1- - I IH}. "~ I- I--- ~ r- , \---- ~f:J=I= II... - - t--- f- " \~~ = :: - =:L I, - - f-- 1111/ r- = - J I IJ EffiIE ~ I - I~ " VJ \\ IJ.\ L-- S - LL ~i / ,"-. ): ~~ -1-\" r ;J TT I I ~ ) \\111 111;;111 II ~ ~ ~.v I \ II aa; "~ 'e-/l 7T ~ - ~ 11 0 ~~~t.!Jr{;;j ~ CJ f:::J Y I 0_ D- tv ~ CJ 1111111 -.....; ~f== x,......- " / ~ I I L,ill J:f= )::::~ ~ I'" f- f- ~ I'K~ ,- I ~~~ I j ~ IE~~ J, ~~ft 3tB f-f- ^~ . 'C{\\f- ~ II I I 11 "\ 1:: II J;'; )..)- r-r---k- \ &t I I I I I I/):( 8 c..j:: ~~ - '^- "'-. ---t- f--- N Project Location Map w~, . Andover Planning -;;- 09/23/2003 09:35 LRW OFFICE 2140 4TH RVE ~ 7558923 NO. 245 [;101 William G. Hawkins and Associates Memo To: Jon Sevald From: Bill Hawkins Date: September 23, 2003 Re: Variance from City Codes Section Jon, This memo is a follow up on our telephone conversation of September 22 concerning variance number 03-08. As I mentioned In my telephone conversation, I reviewed section 11-3-6 Subd, 2, which states that cul-de-sac Jots without sanitary sewer and outside the Metropolitan Urban Service Area, must have a lot width at the setback line of a minimum of 160 teet, You have also brought into question. section B of 11-3-6 which states that "all lots shall have at least the minimum required frontage on a pUblicly dedicated street. II I have not been able to find anywhere in the ordinances where the "minimum required frontage" on a publicly dedicated street is the minimum width for a lot. Usually, where you have cul-de-sac lots, you would not have that much frontage on a public right-at-way since they normally fan out from the cul-de-sac and are much wider at the rear portion of the lot line. Unless there are some provisions in the ordinance that delineate the minimum required footage on a publicly dedicated road, I don't think you can use lot width as the requirement. Please review this information with Courtney and contact me after you've had a chance to discuss it further. WGH/hgp . Page 1 -4- SEP 23 2003 09:47 763 421 4213 PAGE. 01 . , 11-3-6 11-3-6 2. No Municipal Sanitary Sewer And Outside Metropolitan Urban Service Area: In areas which are not served by municipal sanitary sewer and outside the metropolitan urban service area, no residential lot shall be developed for residential purposes unless it contains a minimum of one hundred eight thousand nine hundred (108,900) square feet, of which twenty two thousand five hundred (22,500) square feet of contiguous land are.a is buildable, with a minimum width of at least one hundred fifty feet (150') and a minimum depth of one hundred fifty feet (150'). In addition, there shall also be two (2) five thousand (5,000) square foot areas designated and staked for the primary and secondary on site septic drain field based on design criteria for a four (4) bedroom home. The designated drain field locations as stated above shall comply with chapter 7080, Minnesota pollution control agency individual sewage treatment systems program, as amended. The location of the primary and secondary sites shall be indicated on the preliminary grading plan, and the design specifications for the drain fields shall be submitted at the time of the submittal of the preliminary plat. Said lot shall be required to have a finished grade of at least six feet (6') above the seasonal high water mark and shall also require the lowest floor to be a minimum of three feet (3') above the seasonal high water mark or one foot (1') above the designated or designed 100-year flood elevation, whichever is higher, unless evidence is submitted and certified by a geotechnical engineer, that shall be reviewed and certified by an independent geotechnical engineer hired by the city at the expense of the developer and approved by the city council, that a separation of less that three feet (3') can be achieved and is warranted. S~id lot shall also have a width of at Jeast three hundred feet (300') as measured at the front building setback line. For lots which abut a cul-de-sac. the lot width at the setback line is to be a minimum of one hundred sixty feet (160'). Two (2) lots maximum are allowed at the end of each cul-de-sac regardless of the lot width. The preliminary plat shall show a feasible plan for future resubdivision by which lots may be resubdivided to meet the size and dimension standards of lots in areas served by municipal sewer where the city deems it necessary in those areas that can be served in the future. These provisions shall not apply to plats approved by the city prior to October 17, 1978. (Amended Ord. 10,2-15-1972; amd. 2003 Code) B. Location: All lots shall have at least the minimum required frontaQe on a oubliclv dedicated street, City of Andover -5- - , PLANNING AND ZONING COMMISSION MEETING - SEPTEMBER 23,2003 T egular Bi-Monthly Meeting of the Andover Planning and Zoning Commissi was called t rder by Acting Chairperson Kirchoff on September 23,2003, 7:00 ., at the Andover CI all, 1685 Crosstown Boulevard NW, Andover, Minnesota Acting Chairperson Tim Kirchoff, mmissioners Tony Gamache, Rex Greenwald, De atne, Jonathan Jasper Michael Casey. Commissioners absent: Also present: M. on by Vatne, seconded by Jasper, to approve the minutes as presented. Motion arried on a 4-ayes, O-nays, 2-present (Greenwald, Gamache), I-absent vote. ~ VARIANCE (03-08) TO VARY FROM CITY CODE TITLE 11-3-6:B. LOCATION TO VARY FROM THE MINIMUM REQUIRED FRONTAGE ON A PUBLICLY DEDICATED STREET FOR PROPERTY LOCATED AT 1869157TH LANE NW. Mr. Bednarz explained that the applicant has requested a variance to the 160-foot minimum requirement for cul-de-sac lot frontage in the R-l rural residential district. The property owner wishes to split their 6.83 acre double frontage lot. The existing home will keep their access on 15ih Lane while the new lot will have access onto Linnet Street where the street ends in a cul-de-sac at the back edge of the property. This is located within the MUSA with City sewer and water serving the Grey Oaks development located approximately 350 feet south of the property. It is anticipated that property owners in the immediate area may choose to subdivide their land into urban lots in the future. ~0- , . . Regular Andover Planning and Zoning Commission Meeting Minutes - September 23, 2003 Page 2 Mr, Bednarz explained the City Attorney sent a memo regarding his review of this item and decided a variance would not be needed. The City Attorney could not find anywhere in the ordinances where the "minimum required frontage" on a publicly dedicated street is the minimum width for a lot. The City Attorney stated in the memo that unless there are some provisions in the ordinance that delineate the minimum required footage on a publicly dedicated road, he did not think the City can use lot width as the requirement. Acting Chairperson Kirchoff asked if this would be a typical lot split after the additional information was given from the City Attorney. Mr. Bednarz stated that was true because based upon the City Attorney's recommendation, there does not need to be a variance and they should move along with the lot split when the information is submitted. Acting Chairperson Kirchoff stated based upon the information presented, it meets the minimum requirements. Commissioner Gamache asked how soon would Linnet Street go in and will it go in. Mr. Bednarz stated it is based on the property owners desire to subdivide the property. The area is within the current MUSA boundary and is within the current stage of sewer expansion. Utilities are available to serve the area. Commissioner Gamache asked once Linnet Street would go in, would this lot be a legal non-conforming lot because the new street would reduce the lot area, Mr. Bednarz stated he would assume that at the time the street is extended sewer and water would be brought through and then the minimum lot size would be reduced to urban size lots. Acting Chairperson Kirchoff asked if they anticipated having City sewer and water in three years. Mr. Bednarz stated that is dependant on what the property owners decide. Motion by Gamache, seconded by Jasper, to forward to the City Council the City Attorney's letter stating that there is no need for a variance on the lot. Commissioner Vatne asked if there will be a desire for those with 2 ~ acre lots or other properties that could be split now that the 160 foot frontage is no longer required. Mr. Bednarz stated they did look at that at their meeting and they think this is fairly limited due to the fact that they still need to meet the minimum lot width by the time they reach the front setback line, Motion carried on a 6-ayes, O-nays, I-absent vote. Mr. Bednarz stated that this item would be before the Council at the October 7,2003 City Council meeting. -7- ~ t 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administratot Will Neumeister, Community evelopment Directortvtl.-- FROM: Andy Cross, Associate Planner SUBJECT: September Zoning Ordinance Enforcement Report - Planning DATE: October 7th, 2003 REPORT Exterior storage continued to be the most common zoning complaint through September, stemming largely from people keeping junked cars, landscape or building waste, or boats on their lawns. The drought conditions in the area drastically reduced the number of Lawn Requirement and Weed complaints generally fielded by the Planning office. 18 16 14 12 10 8 6 4 2 0 Dumping Exterior Improper Inoperable Lawn, Refuse Semi Parking Signage Weeds Storage Parking Vehicle Requirement Of the 41 cases handled, 26 were resolved, 13 were unresolved, and 2 have been forwarded on to the City Attorney's office for legal prosecution. 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