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Home My WebLink AboutEDA September 2, 2003 , , .'-) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDDVER.MN.US 1. 2. 3. 4. 5. \ 6. ,j 7. 8. , \J CITY OF ANDOVER ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING September 2, 2003 - 6:00 p.m. CONFERENCE ROOM A AGENDA Call to Order Approve Minutes - July 15,2003 Andover Station South Commercial Development - Update - Administration Andover Station North RFP Project Proposals - Update - Community Development Monument Sign Project Financing and Schedule - Administration 151 Annual Business Appreciation Day - Update - Community Development Other Business Adjourn @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: President and Commissioners CC: John Erar, Executive Directo(" FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: September 2, 2003 INTRODUCTION The following minutes have been provided by staff for approval by the EDA: July 15, 2003 Special Meeting (Nowak, Schultz) absent) Copies are attached for your review. ACTION REOUIRED The EDA is requested to approve the minutes listed above. Respectfully submitted, tLL-: (),Lb Vicki V olk City Clerk / 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923. WWW.CI.ANDOVER.MN.US SPECIAL ECONOMIC DEVELOPMENT AUTHORITY MEETING JULY 15,2003 -MINUTES A Special Meeting of the Andover Economic Development Authority was called to order by President Mike Gamache at 6:04 p.m., Tuesday, July 15, 2003 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Absent: Also Present: Mike Knight, Don Jacobson, Julie Trude, Fred Larsen (arrived at 6:05 p.m.), Ken Orttel (arrived at 6:07 p.m.) Robert Nowak, Ed Schultz John Erar, Executive Director Will Neumeister, Community Development Director Others Commissioners Present: APPROVAL OF MINUTES Motion by Jacobson, seconded by Knight to approve the minutes ofJuly 1, 2003 as written. Motion carried on a 5-yes, I-present (Trude) vote." DEVELOPER OPTION EXTENSION REQUEST (CONTINUED) Mr. Erar explained that United Properties has requested an extension on the option agreement for 180 days to allow Target time to address site development issues. Keith Ulstad, United Properties, explained that the day after the last EDA meeting Target requested an extension without the conditional aspects recommended by the EDA at the July 1, 2003 meeting. He noted that they have a signed purchase agreement with Ryan Companies and Target is ready to sign a purchase agreement with Ryan. Target needs to know that they have some time to do soil borings, etc. Commissioner Trude stated she was under the impression that this was an extension of the time to develop and now understands it is an extension to the time when we actually sell the property, which will. be at the same price originally agreed upon. She noted that the value of the property is going to keep going up. Mr. Ulstad explained that the extension must be approved in order to get Target to come in. He also noted that they are creating a lot more land for the city to sell by reconfiguring the property. I Special EDA Meeting -' July 15, 2003 - Minutes Page 2 Mr. Erar stated that without the reconfiguration Walgreens would not be coming in. He also explained that the 180 days would allow Target to move forward with the project. The only delay is with the development of the site. Commissioner Jacobson noted that the original idea for cleaning up the junkyards was to get that property back on the tax rolls. It's still a plus for the city because it was an eyesore when the junkyards were there. Motion by Jacobson, seconded by Orttel that we approve the request for extension on the option to purchase the property in Andover Station South until no later than April 15, 2005. Motion carried unanimously. APPROVAL OF THE RFP FOR ANDOVER STATION NORTH Mr. Neumeister explained that staffhas prepared a Request for Proposals for Andover Station North and the EDA is requested to review the RFP. J The following change was suggested: Page 4, Item #5 should read "Possible implementation partnerships". Commissioner Trude asked what area would be redeveloped. Mr. Neumeister explained that we might need to look at screening on the Great River Energy site. "Redve1opment" could be taken out. Commissioner Jacobson felt that this is geared toward large firms. He wants to make sure we don't exclude the possibility of individuals coming in. Commissioner Orttel agreed, stating that we could have a certain number oflots available to the general public. Commissioner Knight asked who would reconfigure the property. Mr. Neumeister noted that we would have a master plan for the property. Commissioner Trude noted that on Page 3 one of the items under what the development proposal will include is "Life cycle, single family and multi-family homes...". She asked if we are trying to create another downtown Andover. Mr. Neumeister explained that in order to meet the requirements of the Metropolitan Council we have to have a residential component. Commissioner Jacobson suggested that it be changed to "housing component" . The EDA agreed to the changes and suggestions to the RFP. Special EDA Meeting July 15, 2003 - Minutes Page 3 AUTHORIZE MARKET APPRAISAL FOR ANDOVER STATION NORTH SITE Mr. Erar asked the EDA to authorize staff to obtain quotes and engage a firm to do a market appraisal for Andover Station North. Commissioner Jacobson asked if it is too early to do this. Commissioners Knight and Trude thought we should wait. Commissioner Trude noted that the only thing we have for them to use as comparables is Festival Foods. Mr. Erar explained that comps would include things in Coon Rapids. As the seller of the property we should have an idea of what the property is worth. Commissioner Orttel noted that if someone wants to buy only a single lot, that would be a factor in the appraisal. Mr. Erar stated that we would be receiving different appraisal costs for commercial, retail, etc. Motion by Jacobson. seconded by Orttel to authorize the Executive Director to obtain quotes for the appraisal of the Andover Station North site not to exceed $10,000. Motion carried unanimously. BUSINESS APPRECIATION DAY Mr. Erar explained there are three options for a business appreciation day: 1) golf outing; 2) reception; 3) formal dinner with speakers. The golf outing has been very popular. The EDA would pick up the costs for gifts and awards and the golf and meals would be paid for with the participation fees. Motion by Orttel, seconded by Knight to authorize Mr. Erar to start. investigating the option of a golf outing in September in conjunction with the Anoka Area Chamber of Commerce. Motion carried unanimously. BUSINESS RECOGNITION PROGRAM Mr. Erar asked the EDA to consider establishing a Business Recognition Program, recognizing local businesses. Things to consider would be what type of involvement the EDA should have, who would pay for plaques, how frequently the businesses should be recognized. etc. It was suggested that we should start a Chamber of Commerce. The EDA asked that this item be brought back at a future meeting. Motion by Jacobson. seconded by Trude to adjourn. Motion carried. Meeting adjourned at 6:59 p.m. ) Respectfully submitted, {L~L. tUL/ Vicki V olk, City Clerk (}) / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: EDA President and Board FROM: John Erar, EDA Executive Director SUBJECT: Andover Station South Commercial Development - Update DATE: September 2,2003 INTRODUCTION This agenda item has been prepared to update the EDA Board on development activities relating to the construction of a new Target Greatland store and other site development issues. Keith Ulstad will be attending the meeting to address any Board questions related to these items. . DISCUSSION A brief summary regarding project and site development issues is presented below. Project Time Frame Staff met with representatives from United Properties and Ryan Companies to discuss project time lines. Target Corporation is reviewing numerous items relating to the construction of a new Target Greatland and their decision-making time line may push the project into next spring. UP Vice-President Kieth Ulstad, reflecting growing confidence in the project and a sign of good faith, has ordered the preliminary plat, which may still allow time for the issuance of a footing- to-grade permit if the sale is approved by Target this fall. At this time, the decision point for the project remains essentially with Target Corporation as City staff, United Properties and Ryan Companies have taken all steps possible at this time to advance the project. Site Development Several site development issues have emerged over the last several weeks, which staff has addressed with United Properties and Ryan Companies. These items included: . Approval by the EDA Executive Director of a right of entry to Ryan Companies to begin site survey work for wetland mitigation on Andover Station North. . Resolved storm sewer issues remaining from the drainage of the 116 LLC development site into the ponding area. Apparently, when the EDA negotiated the original sale of >' " property to the 116 Group, this pipe was immediately terminated on the west site of Martin Street and allowed to drain over EDA land as development of the property on the west side of Martin Street was undetermined at the time. j Consequently, the storm sewer pipe will need to be extended into the pond area and staff has confirmed that the costs for extending the storm sewer pipe are justifiably assigned to the EDA. Staff negotiated this item on the basis that United Properties should not have to finance the completion of a storm sewer pipe originating from another separate development site. Prospectively speaking, regardless of how the site to the west of Martin Street was completed, the EDA apparently assumed the responsibility for extending the pipe when new development occurred on the west side of Martin Street. . Outlot E will be retained by the EDA as green space (a site map is attached and will be reviewed at the meeting). With reconfiguration of this site and the creation of additional developable property, green space along Bunker Lake Boulevard was transformed into frontage for Building 1. Outlot E is proposed to be converted into open area and used to enhance pedestrian utilization and attractiveness of the site. United Properties has generously agreed to contribute up to $25,000 for site amenities on Outlot E. Site amenities may be selected by the EDA up to this financial limit. These funds are in addition to what UP has already committed to for site amenities in previous meetings. Staff has discussed the possibility of a small community "band shell" for musical events, with benches and landscaping. . Ryan Companies has indicated that prospective buyers for "Building 4" originally situated at the comer of Bunker Lake Boulevard and Martin Street, and then relocated closer to the pond, have requested that the lot be left in its original location. Apparently, prospective buyers prefer the intersection location for visibility and customer access. Staff continues to insist that this building be used for a "nice" sit-down restaurant, and Ryan has indicated that this is their intent as well. BUDGET IMPACT The project cost for the extension of the storm sewer line from Martin to the ponding area is anticipated to be approximately $75,000, with funding appropriated from the sale ofthe land. ACTION REOUIRED Review, discuss and approve the revisions as presented. Cc: Keith DIstad, United Properties I ~',,\ ", ~' o . 0 0 <( ~ <( <( il:l -H -H it! <D. ICl :g ": N l': . <D ~ ~ ~ o <( . 0 0 ~<(<(O-H -H-H<(~ ~~~~gj I"'i C\I.- . Iii <( ILl 0:: <( I!:! <( ::;; X (,) 0 ILl O <(m I- I-I-I-O...J l[ I-OOO...J<( Q. Nl'lg...JFFI-I- <(~ 1-1-::>::>5~ Ibbb5500 ...J ...J ...J 13 Vi " z 9 5 In 1 ~.? y)~ ~~ ~ '..-0=> c:;? )-~- L 0 o ~ m ('f') o __(~2~~ o ~ ('f')-- ~ I A" '''. I I I I I '\, -,---~ )1 I J I r l' r-- - L __ lL, I I "'- _ -" J j;-- I 1-- - ........".....~"""". _.~~,,- v ~ tZl 8 ~ " " ~ ~ ~ d o .~ ~ ~ 00 ~~ :> ~-- o ~ ~j ;;;DI111 ! Ji I j JI! Ii :;. I (~~ UlIIUllmK'I::...... CITY OF NDOVE (iJ / 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: EDA President and Board FROM: John Erar, Executive Director( Will Neumeister, Director of Community Development ~ CC: SUBJECT: Andover Station North RFP Project Proposals DATE: September 2, 2003 INTRODUCTION This memo will update the EDA on the progress of Andover Station North RFP process. DISCUSSION The Andover Station North RFP's were sent out to the local developers and the top twenty- five mixed use developers 'throughout the Twin Cities area. There were a limited number of responses to the RFP's. Those that have been received are now being reviewed by staff. The EDA needs to schedule a meeting sometime at the end of September to interview the developers and allow them to make their presentations to the EDA. ACTION REOUIRED The EDA is asked to set a special meeting date in late September to interview the developers for Andover Station North. Respectfully submitted, IdL- Will Neumeister / CITY OF NDOVE CD 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: EDA President and Board FROM: John Erar, EDA Executive Director SUBJECT: Monument Sign Project - Financing and Schedule DATE: September 2,2003 INTRODUCTION The 2003-2007 Capital Improvement Plan proposes a five-year plan for the installation of City monument entrance signs at the City's corporate limits on key city roadways. In 2003, monument signs are proposed to be installed at Hanson Boulevard and 133rd Avenue and Round Lake Boulevard and 133rd Avenue. '\ DISCUSSION The Community Development department has been leading internal efforts to develop monument designs that meet aesthetic and durability considerations, and is within an approved CIP cost structure. The EDA Special Revenue Fund was identified as the appropriate funding mechanism for the monument signs given the promotional aspects of the project. Revenue streams associated with the EDA Special Revenue Fund are generated through land sales, with some tax increment administrative revenue also allocated to this fund. A financial review of the EDA Special Revenue Fund suggests that financing of monument signage this year may create some cash flow issues that are dependent upon land sales at Andover Station. While the redevelopment of Andover Station South and other projects remain on a positive track, a conservative fiscal analysis recommended by the Finance Director suggests that the EDA may wish to defer the expenditures of funds for the monuments until 2004. My office agrees with this financial analysis in keeping with minimizing any interruption to cash flow objectives associated EDA projects. Should the sale of land proceed as expected, staff would recommend that monument signs planned for 2003 and 2004 be installed as one project in 2004. This approach may also create certain economies for the project as the EDA could place an order for (4) signs as opposed to just (2) in terms of fabrication costs. Proposed designs for the monument signs are still in process and quotes have been obtained. The EDA Board will be presented with at least two different monument designs for a final selection within the next 30-60 days. BUDGET IMP ACT Financing of the two (2) entrance monument signs is estimated at $35,000 for signage, right-of- way and landscaping. ACTION REQUIRED It is recommended that this project be deferred until 2004, and combined with 2004 capital outlays for monumentation. ~' CAPITAL PLAN City of Andover, MN 2003 Ihru 2007 Project # 03-41910-01 Project Name Monument Entrance Signs Type Useful Life Category Improvement 30 Years + Improvements Priority Contact Department 1- High Will Neumeister Planning & Zoning Total Project Cost 5\25,500 Description 1 The major entry points into the City should be identified with monument signs. There are major arterial roads that would be logical places to construct the monument signs, however, land may need to be acquired to place the sign if the County doesn't allow them in the Right-of4way. Entrance monument signs are needed at the following locations: 2003: Hanson Blvd and 133rd Avenue & Round Lake Blvd and 133rd Avenue 2004: Bunker Lake Blvd and 7th Avenue & Bunker Lake Blvd and Ham Lake City Limits 2005: Round Lake Blvd and 181st Avenue & Hanson Blvd and 181st Avenue 2006: 7th Avenue and Rum River Thece may also be a need for smaller metal signs to be placed at the minor entry points into the City. Since the cost of these signs are relatively low, this could be done with a portion of each years dollars. Justification 1 Identify geographical and political boundaries ofthe City, provide community with an aesthetically pleasing boundary marker. Expenditures 2303 2004 20llS 2006. 2007 Total Construction 30,000 31,000 31;000 16,000 ' 108,000. Right of Way 5,000 5.000 5,000 2,500 17 ,500 Total 35,000 36,000 36,000 18,500 125,500 Funding So~es EDA 2003 35,000 35,000 2004 36,000 36,000 2005 36,000 36,000 2006 18,500 18,500 2007 Total 125,500 125,500 Total Operational Impact/Other I Placement of City entrance monuments will require annual maintenance and landscaping upkeep. Right-of-way for signs will need to be verified with Anoka County and permission will need to be obtained. If right-or-way in unavailable, private land acquisition may need to occur to provide an adequate location. 78 CD 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: EDA President and Board CC: John Erar, Executive Director Will Neumeister, Director of Community Development~ FROM: SUBJECT: 1 sl Annual Business Appreciation Day - Update- Community Development DATE: September 2, 2003 INTRODUCTION This memo will update the EDA on the progress with the 1 sl Annual Business Appreciation Day. DISCUSSION The Staff have been working in conjunction with the Anoka County Chamber of Commerce to set up the 1 sl Annual Business Appreciation Day Golf Tournament. The brochures have J been mailed out to 140 of the local businesses and another 20 local housing and commercial developers. A copy of the brochure that was mailed is attached. The event is being planned as a self supporting event with all costs associated being borne by the participants. The mailing did ask for participation by the business community with either prize donations that will be given out, or a hole sponsorship at a cost of $75 per hole. Based on the input from the Anoka Chamber staff, it was expected that this will take some time to get a large group of businesses to participate, but over time this will come to be routinely expected by the local businesses. The President of the EDA met with staff on August 27,2003 to go over the final program for the events that will occur during the banquet. A copy of the program will be distributed at the EDA meeting. ACTION REQUIRED No action is necessary, this is an informational update only. ~UIlY submitted, Will Neumeister City of Andover 1685 Crosstown Blvd, NW Andover, MN 55304 / \ Z~ tj>-3 0-< ~~ "- ./ N QlI ~g oQ_ lI':'l1o ~lDn ~ lD ~ a:: g... z~3. 1Il,,~ Ill:" ~~ 1110 ~ a. 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