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Home My WebLink AboutCC September 2, 2003 Sl\NDbVE~ / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 .WWW.CI.ANDOVER.MN.US Regular City Council MeetinR- Tuesday, September 2,2003 Call to Order - Following EDA meeting scheduled at 6:00 p,m. Pledge of Allegiance Resident Forum a. Special Assessment Payment/Ed Hamilton b. Legislative Update/Representative Kathy Tingelstad Agenda Approval 1. Approval of Minutes (8/19/03 Regular Meeting) 2. Proc1amationlDomestic Violence Awareness Month Consent Items 3. Approve Payment of Claims - Finance 4. Order Plans & Specsl03-1/Prairie Knoll Park/Well Construction - Engineering 5. Approve Plans & Specs/03-3I/EVP Systems (Hanson Blvd. & Bunker Lk. Blvd., Round Lk. Blvd. & Bunker Lk. Blvd., CSAH 7 & Bunker Lk. Blvd.) - Engineering 6. Approve Final Plat!City View Farm - Planning 7. Approve Temporary Liquor License/Lions Club - Clerk , ) 8. Approve City Code Amendment! Custom Grading of Rural Lots less than 2.5 Acres Buildability- Planning 9. Approve Final Rural Reserve Selection/Areas North of 16151 Avenue/Peterson-Emmerich - Planning 9.a. Appointment Recommendation-Community Development Department - Administration Discussion Items 10. Public Hearing/Vacation of Easement!15575 Bluebird Street NW - Engineering/Planning I I. Public Hearing/Increase On-Sale Intoxicating Liquor License Fees - Clerk 12. Consider Land Swap Request!W oodland Development - Planning 13. Consider Preliminary Plat! Andover Clocktower Commons - Planning 14. Consider Special Use Permit! Andover Clocktower Commons - Planning 15. Consider Final Plat!Andover Clocktower Commons - Planning 16. Consider Amendments to City Code/Title I I, 12 & 13/Rural Reserve - Planning 17. Consider Residential Sketch Plan/l374 16151 Avenue NW - Planning Staff Item I8. Set Truth in Taxation Hearing Date - Finance I 9. Approve Resolution Modification/Authorizing PIR FundinglPrairie Knoll Park - Finance 20. Adopt 2004 Preliminary Tax Levy & Proposed 2004 Budget - Finance Mayor/Council Input Adjournment ~ / Sl\NDbVE~ C9 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Special Assessment Payment! Ed Hamilton Release Letter of Credit /Development Improvements/Hamilton Square DATE: September 2, 2003 INTRODUCTION Ed Hamilton requested the City Council at the August 19,2003 council meeting to release the letter of credit (LOC) #98-40 for developer improvements related to the Hamilton Square commercial development (City Project # 97-26). The current amount of the LOC is $5,369.23. DISCUSSION The Finance Department has reviewed the request by Ed Hamilton and does not recommend the letter of credit release for developer improvements related to the Hamilton Square commercial development be granted. The staff recommendation is based on criteria established by the City Council at the April I7, 200I meeting, which is attached. The LOC calcuIation set forth is computed on 35 % of the outstanding principal (approximately $90,211) on special assessments of Hamilton Square, which equates to $31,574. The LOC release requested by Mr. Hamilton is not recommended by the Finance Director and would be at the discretion of the City Council. BUDGET IMP ACT The budget is not impacted by this letter of credit reduction. ACTION REOUESTED The Council is requested to deny the LOC #98-40 release in favor of the City of Andover provided by the First National Bank of Elk River on behalf of Edward & Lora Hamilton. "\r\lIY submitted, ~] G---~- ''-.:l Im~ Dickinson Attachment CC: Ed & Lora Hamilton, 6615 HWY 10 NW, Anoka, MN 55303 r , . ... I . I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Aoril17. 2001 AGENDA SECTION ORIGINATING DEPARTMENT Consent Finance Jim Dickinson ITEM NO. Approve Update on Hamilton Square ReQuest: Approve the proposed language to the Hamilton Square Development Contract subject to final review by the City Attorney. Development Contract language proposed to be modified: "2. Security, levy of Special Assessments and Required Payment Therefor. Prior to the preparation of [mal-plans and specifications for the construction of said improvements, the Developer shall provide to the City a cash escrow or lette: of credit in the amount equal to fifteen (15 %) percent of the total estimated cost of said improvements as establis:Uea by the City Engineer. Said cash escrow, including accrued interest thereon, or letter of credit, may be used by the City upon default by the Developer in the payment of special assessments pursuant hereto, whether ; accelerated or othenvise. That such cash escrow or letter of credit shall remain in full force and effect throughout the term of the special assessments, except, the amount of such escrow or letter of credit may be reduced, upon the request of the Developer, at the City's option, but in no Eyent shall not be less than the total of the outstanding special assessments against all properties "Within the development. The City will reserve the rizht to decrease each commerciat subdi':ision's!development's security agreement reouirements on a case bv case basis with comllliance with all of the followin~ terms: 1. The sllecial assessments levied have received silmificant Davrnents (no less than 65%) to date ofreduction reauest. 2. No historv of delinouent special assessment or real estate payments on the prODertv since the construction of the improvements. 3. The proDosed reduction will result in the Outstanding: Letter of Credit being: not less than 35% of the outstanding: DnnciDaJ on the sDecial assessments. .4. The develoDer has Drovided written documentation that there are no other encumbrances on the improyed DrODem referenced in the Letter of Credit." Back2rOund: The A11dover City Council approved the reduction ofletter of credit #98-40 to $47,700 in favor of the City of Andover provided by First National Bank of Elk River on behalf of Edward and Lara Hamilton. The reduction resulted in an $11,400 decrease. The Council also directed staff to modify the language in the City of Andover basic development contract to allow the Council the ability to handle letter of credit reduction requests on a case-by-case basis. Ori!;!inaI Staff Recommendation: , , A request was made by the Hamiltons to reduce the letter of credit for development improvements of Hamilton Square. Staff reviewed the request and has concluded that the request does not meet the 85% rule and does not recommend a-reduction, Currently only approximately 75% of the assessment is paid. C I T Y o F (9 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: John Erar, City Administrator' FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: September 2, 2003 INTRODUCTION The following minutes have been provided by Timesaver Secretarial Service for approval by the City Council: August 19,2003 Regular Meeting (Jacobson absent) DISCUSSION The minutes have been e-mailed to Mayor Gamache and Council Members Orttel and Jacobson, with hard copies provided to Council Members Knight and Trude. If you did not receive your copy, please notify me. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, tL:4; ()rIb Vicki V olk City Clerk @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 , FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Proclamationillomestic Violence Awareness Month DATE: September 2, 2003 INTRODUCTION As part of the effort by Alexandra House to bring awareness to this growing community problem, they have asked that the Andover City Council consider proclaiming October as Domestic Violence Awareness Month. DISCUSSION Please read the attached "Proclamation". , ACTION REQUIRED The Andover City Council is requested to proclaim October as Domestic Violence Awareness Month. Respectfully submitted, ~~~ October of 2003 is Proclaimed As Domestic Violence Awareness Month WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and WHEREAS, over thousands of women and children have and will continue to access assistance from Alexandra House, Inc., a domestic violence service provider; and WHEREAS, domestic violence will be eliminated through community partnerships of concerned individuals and organizations working together to prevent abuse while at the same time effecting social and legal change; and WHEREAS, October is National Domestic Violence Awareness Month; and . WHEREAS, During National Domestic Violence Awareness Month, Anoka. County organizations will inform area residents about domestic violence, its prevalence, consequences and what we, as a concerned _ community can do to eliminate its existence. NOW THEREFORE, I, Michael R. Gamache, Mayor of Andover, do hereby proclaim October to be Domestic VioIence Awareness Month. Signed Date , rr , / I I ; " Alexandra , ) Domestic Violence Services for Women, Families and Communities House, Inc. August15,2003 P.O. Box 49039 Blaine. MN 55449 Mayor Mike Gamache Phone: 763-780-2332 2815 -134th Avenue NW Crisismy: 763-780-2330 Andover, MN 55304 Fax: 763-780-9696 Dear Mayor Gamache: Board of Directors Vicki Reece, October is Domestic Violence Awareness Month. This month provides an excellent Chair opportunity for Anoka County to demonstrate its support for the victims within our community and it's commitment to ending domestic violence. It is also an Laurie Wolfe. opportunity to educate the public on the seriousness of domestic violence and the Vice Chair prevalence of this epidemic in our lives. David Rymanowski, Alexandra House, Inc. would be honored if the City of Andover would sponsor an Treasurer official proclamation recognizing October as Domestic Violence Awareness Month. Your proclamation would lend official recognition to the important work of educating '\ Mary Steege, the public on domestic violence, as well as emphasize your city's personal ,) Secretary commitment to ending this crime. I have enclosed a sample you may wish to utilize in composing your proclamation. Chuck Seykora We will display all proclamations at the 9th Annual Candlelight Vigil on October 1, Tamara Gregory 2003, which will be held at Bunker Hills Activity Center. We hope you will be able to attend this special event. Gayle Anderson, Ph.D Please contact me at (763) 780-2332 should you have any questions regarding this request. Thank you for your consideration. Rae Williams Connie Moore Sincerely, Executi ve Director ~ 0~ Connie Moore Executive Director Enclosure ; " \ '- / GJ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator Jim Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: September 2, 2003 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $112,193.76 on disbursement edit lists #1-3 from 08/20/03 thru 08/29/03 have been issued and released. Claims totaling $552,381.69 on disbursement edit list #4 dated 09/02/03 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $664,575.45. Please note that Council Meeting minutes will be used as documented approval rather than a signature page. Respectfully submitted, ri~ Lee Brezinka Attachments \ ~[ii it -Ie -Ie -<< -II iC [ii" . . :>..; . . 00. . . Cl~ . . ~~ . . . . 0 . . ~U . . 0 . . ... . ---: 0. ><'" . 00 E-< . . HID ~: 0. Uo U :> . . I . . CIl~ . . HO 00 . . 0...... "'... . . U 0'" . . ..:l..:l . . 00 OJ "" it . iC it ic . ~ "ID . . CID it +: -It +: oft it [ii -....0 . . :.: ..:l oil it if: it it iC [ii . . 00 . . ~ H it MMMMft ::> o.ID . . al ..:l . . 00 .OOCeit H OJ . . Cl ., r-i . . V r-i it................................ M nlCll -.... . . 0 0. al . . ..... 00 .OOOa-tl: 0 ..... . . N , 'tl 0 . . ..... I ..... itNNNNit CO I 00 OZ ., . . 0 I E-< :I: r-i . . I Z ;j .. ................................... I [ii H 'tl . . , :.: ., ., . . 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I 0."; :>ril OE-<r...Z fil~E-< ::;:... ..:I~ 0 ~ Z 00 rilN rilOrilHO 'ril ~ E-<" O:>o.ClE-<S .:>::;: U CIlt'- Z SrilCllO"; (JOE-< ril ><N 0 O~H(Jr...~~..; ::r: 00" H r... ~H rilo.ril 00 (J 00 .... E-< (J P'lOCl~::;:~ 0 ~ ..:I.... 0. ..:IHE-< rilZ HE-< 13 ..:I ~ " ..; H ;;'i::;:......<l!OHO ;;'i H .. ~ 0..:1 O(J.~ r... ., P'I -' (JM 0. (J rilZHO~..:IIi:iril 0. ril ril ~g ..; 00 ZO;;'i";~Hr... E-< ..:I ..; ~ Z ..:l (J ril ril(J 0 ::>Hril"; ..:I (J fil ..:I ZN ril 0 ClrilE-<~o.P'lE-<o.:;: ..; ril Cl ..; H...... ~ ~ r...'" ..:l ..:l N 0 0' ..; ~ ~, ril ~ 00...... S ~: ...-fNCONLOOr"-r-lM E-< ~ ~: ::> Uro OONOONo;;flOO 0 ..:I 0 ";0 r... r..., r-lNNo;;flo;;fl'<;f''<:jt1.f)\D E-< P'I P'I' P'I E-< 0) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: David D. Berkowitz, City Engineer SUBJECT: Order Plans & Specs/03-1/Prairie Knoll ParkIWell Construction- Engineering DATE: September 2, 2003 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specs for Project 03-1, Prairie Knoll Park. DISCUSSION Prairie Knoll Park construction will be moving forward this fall. The Public Works Department will be doing much of the site work. The well is required to be drilled by a certified well driller. . BUDGET IMP ACT This park improvement is identified in the 2003 CIP and is proposed to be funded by the Park Improvement Fund. $313,000 is available through Park Dedication and the PIR Fund. The construction cost for the well is between $45,000-$55,000. ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 03-1, Prairie Knoll Park for well construction. Respectfully submitted, Q~0. David D. Berkowitz cc: Jim Lindahl, Park & Recreation Commission Chair Chuck Trom, Andover Football Association Steve Frietag, North Metro Soccer Association --- - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF WELL CONSTRUCTION FOR PROJECT NO. 03-1 , PRAIRIE KNOLL PARK. WHEREAS, the City Council is cognizant of the need for the well improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of Prairie Knoll Park, Project 03-1; and BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of Anderson-Johnson Associates, Inc. to prepare the plans and specifications for such improvement project. " MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 2nd day of September . 2003 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER I ATTEST: Michael R. Gamache - Mayor I Victoria Volk - City Clerk (1) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 ; FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato1' FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/03-31/EVP Systems (Hanson Blvd. & Bunker Lk. Blvd., Round Lk. Blvd. & Bunker Lk. Blvd., CSAH 7 & Bunker Lk. Blvd.) - Engineering DATE: September 2, 2003 INTRODUCTION This item is in regard to approving plans and specification and ordering advertisement for bids for Project 03-31, EVP Systems (Hanson Blvd. & Bunker Lk. Blvd., Round Lk. Blvd. & Bunker Lk. Blvd., CSAH 7 & Bunker Lk. Blvd.). \ DISCUSSION The intersections listed above have been identified in the 2003 CIP for installation of EVP systems this year. BUDGET IMP ACT EVP systems are State Aid eligible. The funding would come from the City's Municipal State Aid and a cost share with the City of Anoka. ACTION REOUlRED The City Council is requested to approve the plans and specifications and order advertisement for bids for Project 03-31, EVP Systems (Hanson Blvd. & Bunker Lk. Blvd., Round Lk. Blvd. & Bunker Lk. Blvd., CSAH 7 & Bunker Lk. Blvd.). Respectfully submitted, CJ?~~~ cc: Craig Gray, City of Anoka, 2015 151 Ave. N., Anoka, MN 55303 John Gray, SEH, 3535 Vadnais Center Dr., 200 SEH Center, St. Paul, MN 55110 CITY OF ANDOVER COUNTY OF ANOKA , STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 03-31. EMERGENCY VEHICLE PREEMPTION (EVP) SYSTEMS FOR THE FOLLOWING LOCATIONS: HANSON BOULEVARD NW & BUNKER LAKE BOULEVARD NW, ROUND LAKE BOULEVARD NW & BUNKER LAKE BOULEVARD NW. CSAH 7 & BUNKER LAKE BOULEVARD NW. WHEREAS, pursuant to Resolution No. 146-03 . adopted by the City Council on the 6th day of AUQust ,2003, SEH has prepared final plans and specifications for Project 03-31 for EmerQencv Vehicle Preemption (EVP) Systems . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 2nd day of September ,2003. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. / BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , October 3 , 2003 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 2nd day of September ,2003, with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor " / Victoria Volk - City Clerk ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Community Development Director FROM: Courtney Bednarz, City Planneep SUBJECT: Approve Final Plat/City View Farm - Planning DATE: September 2, 2003 INTRODUCTION The City Council is asked to approve the final plat of the project to be known as "City View Farm". DISCUSSION The final plat is found to be in compliance with the preliminary plat and applicable ordinances. The attached resolution itemizes the remaining steps before the final plat can be released to be recorded at Anoka County. \ , J ACTION REQUESTED Please adopt the attached resolution approving the final plat. Attachment Resolution Location Map Final Plat (full size plan in packet) Cc: Mike Balm, 13311 Round Lake Boulevard Sean McDonald - MJB Custom Homes 6438 Riverdale Dr, Ramsey, MN 55303 "- / CITY OF ANDOVER COUNTY OF ANOKA '. STATE OF MINNESOTA / RES. NO A RESOLUTION APPROVING THE FINAL PLAT OF "CITY VIEW FARM" AS BEING DEVELOPED BY MIKE BARN LOCATED IN THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 32, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS FOLLOWS: Lot 1, Block 1 Weise's Second Addition, Anoka County, Minnesota, except the east 355 feet thereof as measured parallel with the south line of said lot. WHEREAS, the City Council has approved the preliminary plat of the project to be known as "City View Farm"; and WHEREAS, the Developer has presented the final plat of City View Farm; and WHEREAS; the City Engineer has reviewed such final plat for conformance with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of '. Andover to hereby approve the final plat of City View Farm contingent upon receipt of / the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal and engineering costs as determined by the City Engineer. 3. The developer shall provide an escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site grading is completed, a letter from the developer's engineer that lots are graded according to the approved grading plan. 4. The final plat shall not be signed by the Mayor and Clerk until there is an executed Development Contract & all associated fees, escrows and bonds have been paid. 5. The applicant shall dedicate to the City a thirty foot wide by 9 foot deep easement to be located along the east boundary of the plat between Lot 6 and 7 for the purpose of locating a City entrance monument sign. 6. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 7. Approval of Association Documents by City Staff and the City Attorney to include the responsibility of the homeowners association to maintain the emergency vehicle turnaround throughout the year, including plowing the turnaround during the Winter. If the homeowners association fails to maintain the turnaround, the City will require the homeowners association to pave the , turnaround. 8. No parking shall be permitted along the private driveway or within the emergency vehicle turnaround. Signage shall be located as required by the \ City of Andover Engineering Department. / 9. Park dedication and trail fees shall be based upon the rate in effect at the time of preliminary plat approval. 10. Developer is responsible for obtaining all permits from U.S. Army Corps of Engineers, DNR, LGU, Coon Creek Watershed District, MPCA and any other agency that may be interested in the site. Adopted by the City Council of the City of Andover this _ day of , 2003. CITY OF ANDOVER ATTEST: Victoria Volk, City Clerk Michael R. Gamache, Mayor , / , , ~ I j~ I 0~3ITI-IINU (9 l' .Il" "1-1 L l IS :1~ II UJ 1"lR rl-l N -/""j i-< t= I Ir I!:; ::i ~[ , ~ _I- f - f-.13 'rI ST ') -I :> = I I~}--- OJ OJ f-- - I~ / ~ ~ Ie ~I~~ f-- ~ ~ F ;ll0l~ ittw ffHE =~~ flE:ElliHt ~'~" m~ ~ r,~ c,?- "- ,Q City of Anoka 11 I '71ff!A T '" ~ III ~ ~ lJ / 1m ~ ~~ f-- ~ f-- \ \ L N--,T -1 Jf:v I~~~'''~ ~----- ;-~ 1 --, City of Coon Rapids N Project Location Map w~, . Andover Planning 0) / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: John Erar, City Administratot FROM: Vicki V olk, City Clerk SUBJECT: Approve Temporary Liquor LicenselLions Club DATE: September 2, 2003 INTRODUCTION The North Suburban Mutual Aid Association will be having a softball tournament at Sunshine Park on September 20, 2003. , DISCUSSION The Andover Lions Club has applied for a temporary non-intoxicating liquor license to be used at the tournament. Insurance for the Lions Club is on file in the Clerk's office. ACTION REQUIRED The City Council is requested to approve a temporary non-intoxicating liquor license for the Andover Lions Club for September 20,2003. Respectfully submitted, !fL' 0.$ Vicki V olk City Clerk \ (f) J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat04V Will Neumeister, Community Development Director aiL FROM: Courtney Bednarz, City Planne~ SUBJECT: Approve City Code Amendment! Custom Grading of Rural Lots less than 2.5 Acres Buildability - Planning DATE: September 2, 2003 INTRODUCTION This item follows the discussion from the City Council Worksession held on August 25,2003 to reduce the buildable area requirement from 22,500 to 3,600 square feet for rural lots and to simplify this section of the City Code. The attached City Code amendment includes the adjustments discussed at that meeting. , DISCUSSION Through the course of this discussion it has become apparent that the current code section is too cumbersome to be easily interpreted. Staff has prepared a City Code amendment that restructures the existing language ofthis ordinance to make it more user friendly. Included in this amendment is a provision that would allow existing rural lots that are less than 2.5 acres in size to utilize the 3,600 square foot buildable area requirement as previously discussed. Additional changes can be summarized as follows: . Some language duplicated from other code sections has been removed or relocated to different code sections as described in this report. . A provision to prevent rural plats within the MUSA has been added to formalize the existing policy. . A provision for the wetland buffer area has been added to make this obscure ordinance requirement easier to find. Language Sections Removed From 11-3-6 (Summary ofmaior changes. please see attached for entire code language) 1. In areas served by municipal sanitary sewer systems, no lot shall contain less than eleven thousandfour hundred (11,400) square feet nor have a width of less than eighty feet (80') \ at the building setback line. Lot size and width is already regulated by 12-3-4. I 2. Any subdivision, lot split or replatting of existing developments shall be required to meet the standards of the original development or to meet the average size of the existing lots. Lot size is already regulated by 12-3-4. This provision conflicts with the minimum lot size requirements of 12-3-4. 3. On continuing streets where houses were constructed prior to the adoption of Ordinance 10R, adopted April 5, 1983, the setback shall be thirty-five (35') feet unless the existing structures would indicate a lesser setback to maintain uniformity in R-2, R-3 and R-4 districts. This setback provision is already provided in 12-5-1. 4. [NJo residential lot shall be developedfor residential purposes unless it contains a minimum of 1 08, 900 square feet, of which 22,500 square feet of contiguous land area is buildable with a minimum width of at least one-hundred fifty (150') feet and a minimum depth of one hundredfifty (150') feet. Lot size already is regulated by 12-3-4. Additionally, the purpose of the proposed amendment is to reduce build ability requirements for rural lots to allow custom " grading and to preserve the rural nature of these properties. / 5. Said lot shall also have a width of at least three hundred (300') feet as measured at the front building setback line. Lot width is already regulated by 12-3-4. An adjustment to this table will need to be made to reflect the different lot width permitted for lots in the R-2 and R-3 Zoning Districts for lots created before the 300 foot lot width requirement was adopted for all rural lots on October 17, 1978 (see attachments). ACTION REOUESTED The Council is asked to approve the proposed City Code amendment. Attachments City Code Amendment Summary of City Code Amendment " / Cc: Pat Brey 17032 Valley Drive NW Dennis Picotte 2978 151 st Lane NW -2.- FULL CODE AMENDMENT \ CITY OF ANDOVER j COUNTYOFANOKA STATE OF MINNESOTA CITY CODE TITLE 11-3-6 AMENDING CITY CODE TITLE 11-3-6 LOTS TO AMEND THE BUILDABILITY REQUIREMENTS FOR RURAL PROPERTIES AND RESTRUCTURE THE REGULATIONS TO EASE COMPREHENSION THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: 11-1-4: DEFINITIONS: BUILDABLE LOTS: Lots that conform to the requirements of Title 1 L Chapter 3, Section 6. .^.. In areas lacking municipal sanitary sewer, all lots or parcels shall have an area of at least twenty two thousand five hundred (22,500) square feet with a finished grade of at least six feet (6') abo'ie the seasonal high water mark. .\11 organic material shall be remo'led and replaced 'Nith granular material with no more than fiye percent (5%) organic material by volllille. The lowest floor shall be at least three feet (3') aboye the seasonal high water mark or one foot (l ') above the designated or designed 100 year flood elevation, whieheyer is higher, in the area of eonstruction pursuant to title 9. chapter 3 of this code unless e\'idenee is sHbmitted and certified by a geoteclmical engineer, that shall be re'iiewed and certified by an independent geoteclmical engineer hired by the city at the expense of the developer and approved by the city council, that a separation ofless than three feet (3') can be achieyed and is vlffiTanted. B. In areas served by municipal sanitary sewer, all lots or parcels shall have all organic material removed and replaced with granular material with no more than fi'ie percent (5%) organic material by volume for the front one hundred feet (100') of depth of the lot at a minimum width of the lot as required for that zoning district by the zoning ordinance. The lowest floor shall be at least three feet (3') abo'ie the seasonal high water mark or one foot (I') above the designated or designed 100 year flood elevation, whichever is higher, in the area of construction pursuant to title 9, chapter 3 of this code lHlless evidence is submitted and certified by a geotechnical engineer, that shall be reviewed and certified by an independent geoteclmical engineer hired by the city at the expense of the developer and approved by the city council, that a sepaFatiEln ofless than three f-eet (3') can be achieyed and is warranted. 11-3-6: LOTS: A. Minimum Lot Size: The minimum lot area and dimensions shall be as specified in the respective zoning districts ofthe city zoning ordinance~ , and in addition, the follo,?t'ing standards shall apply: / -3 - 1. Served By Municipal Sanitary Sewer: In areas served by municipal sanitary sewer systems, no lot shall contain less than ele"/en thousand four hundred (11,400) square feet nor have a width ofless than eighty feet (80') at the building setbacl( line. .^.dequate rear yard area shall be provided to maintain a utilizable space for each lot as determined by the plar.ning and zoning commission. Corner lots shall be a minimum of one hundred feet (100') wide as measured at the building setbaek line or ninety feet (90') wide for back to back lots with a thirty five foot (35') front setbael(, exeept for two family lots whieh shall be requircd to be one hundred fifty percent (150%) of a single family minimum area and width. Residential lots shall be required to ha'/e the lowest floor to be a minimum of three feet (3') above the seasonal high ',vater mark or one foot (1 ') above the designated or designed 100 year flood elevation, whichever is higher, unless evidence is submitted and certified by a geotechnical engineer, that shall be re'/ie'Ned and certified by an independent geotechnical engineer hired by the city at the expense of the developer and appreved by the city council, that a separation of less than tIn-ee feet (3') can be achieved and is warranted. f.ny subdivision, lot split or replatting of existing developments shall be required to meet the standards of the original development or to meet the average size of the existing lots. On eontinuing streets where houses were eonstrueted prior to the adoption of ordinance lOR, adopted .....pril 5, 1983, the setback shall be thirty five feet (35') unless the existing structures would indicate a lesser setback to maintain uniformity in R 2, R 3 and R 4 districts. (.^.mended Ord. 10, 2 15 1972) 2. No Municipal Sanitary Sewer ,^.nd Outside Metropolitan Urban Service .\rea: In areas ',yhich Me not served by municipal sanitary sewer and ol:ltside the metropolitan I urban service area, no residential lot shall be developed for residential purposes unless it contains a minimum of one hundred eight thousand nine hundred (108,900) square f{)et, of which twenty two thousand fiye hundred (22,500) square feet of contiguous land area is Imildable, with a minimum width of at least one hundred fifty feet (150') and a minimum depth of one hundred fifty feet (150'). In addition, there shall also be two (2) five thousand (5,000) square foot areas designated and staked for the primary and secondary on site septic drain field based on design criteria for a four (1) bedroom home. The designated drain field locations as stated above shall comply with chapter 7080, Minnesota pollution control agency individual sewage treatment systems program, as amended. The location efthe primary and secondMY sites shall be indicated on the preliminary grading plan, and the design specifications f{)f the drain fields shall be submitted at the time of the submittal of the preliminary plat. Said lot shall be required to have a finished grade of at least six feet (6') above the seasonal high water mark and shall also require the lowest floor to be a minimum of three feet (3') above the seasonal high water mark or one foot (1') above the designated or designed 100 year flood cle'lation, whichever is higher, unless evidence is submitted and certified by a geotechnical engineer, that shall be re'/iewed and certified by an indepeadent geotechnical engiaeer hired by the city at the expense of the developer and approved by the city council, that a separation oness that tIn-ee feet (3') can be achieved and is warranted. Said lot shall also have a width of at least three hundred feet (300') as measured at the front \ building setback line. For lots which abut a cui de sac, the lot width at the setback / line is to be a minimum of one hundred shety feet (160'). Two (2) lots maximum are -4- allowed at the end of each cui de sae regardless of the lot width. The prelim.inary plat shall show a f-easible plan for future resubdivision by which lots may be resubdivided / to meet the size and dimension standards of lots in areas served by municipal sewer '",here the city deems it necessary in those areas that can be served in the future. These provisions shall not apply to plats approved by the city prior to October 17, 1918. (.A.m.ended Ord. 10, 2 15 1972; amd. 2003 Code) B. Buildability Requirements: Residential lots shall have the lowest floor a minimum of three (3') feet above the seasonal high water mark or one (1 ') foot above the designated or designed one hundred year flood elevation, whichever is higher unless evidence is submitted and certified by a geotechnical engineer that shall be reviewed and certified by an independent geotechnical engineer hired by the City at the expense of the developer and approved by the City Council that a separation of less than three (3') feet can be achieved and is warranted. 1. Lots served by municipal sanitary sewer shall remove all organic material and replace with granular material with no more than five (5%) percent organic material bv volume for the front one hundred (100') feet of depth of the lot at a minimum width of the lot as required for that zoning district by the Zoning Ordinance. 2. Lots Lacking Municipal Sanitarv Sewer: No plats within the Metropolitan Urban Service Area (MUSA) shall be approved unless municipal sanitary sewer, municipal water and storm sewer are constructed to serve the proposed development. All lots lacking municipal sanitary sewer shall adhere to the / following: a. A building pad shall be created for each lot with a minimum size of3.600 contiguous square feet. The Building Official shall determine that the dimensions of the building pad are adequate to locate a house in compliance with all applicable requirements. b. The building pad shall be required to have a finished grade of at least six (6') feet above the seasonal high water mark. c. All organic material shall be removed from the designated building pad area and replaced with granular material with no more than five (5%) percent organic material by volume. d. There shall be two (2) 5.000 square foot areas designated and staked for the primarv and secondary on-site septic drainfieldbased on design criteria for a four (4) bedroom home. The designated drainfield locations as stated above shall comply with Chapter 7080 as amended. e. The location of the primary and secondary sites shall be indicated on the preliminary grading plan and the design specifications for the drainfields shall be submitted at the time of the submittal ofthe preliminary plat for proposed developments and at the time of building permit application J for new homes. -t;;- f. These provisions shall not applv to plats approved by the city prior to October 17, 1978. , / BC. Location: All lots shall have at least the minimum required frontage on a publicly dedicated street. GD. Comer Lots: Comer lots shall be platted at least ten feet (10') wider than interior lots on all lots of less than three hundred feet (300') in width at the building setback line. Comer lots shall be a minimum of one hundred (100') wide as measured at the building setback line or ninety (90') feet wide for back to back lots. E. Cul-De-Sac Lots: The minimum lot width at the front setback line for cul-de-sac lots lacking municipal sanitary sewer is one hundred sixty (160') feet. Two lots per cul- de-sac are allowed to utilize the reduced lot width. l}E. Butt Lots: The use of butt lots shall be avoided wherever possible. EG. Watercourses: Lots abutting upon a watercourse, drainageway, or stream shall have such additional depth or width as may be required to protect house sites from flooding and shall be subject to restrictions of the department of natural resources and U.S. corps of engineers. FR. Double Frontage Lots: Lots with frontage on two (2) parallel streets shall not be permitted except where lots back on arterial streets or highways. Double frontage lots , shall have an additional depth for screen planting along the rear lot line often feet , (10'). G1. Access To Thoroughfares: In those instances where a plat is adjacent to a limited access highway or other major highway or thoroughfare, no direct vehicular access shall be permitted from individual lots to such highway. Ill. Natural Features: In the subdividing ofland, regard shall be shown for all natural features, including tree growth, watercourses, historic places and similar amenities of the area which, if preserved, will add attractiveness and stability to the area. IK. Lot Remnants: Lot remnants which are below the minimum lot area or dimension must be added to adjacent or surrounding lots rather than be allowed to remain as an unusable outlot or parcel. (Amended Ord. 10, 2-15-1972). L. Re-Subdvision: The preliminary plat shall show a feasible plan for future re- subdivision by which lots may be re-subdivided to meet the size and dimension standards of lots in areas served by municipal sewer where the City deems it necessary in those areas that can be served in the future. M. Wetland Buffer: Pursuant to Title 13, Chapter 6 a one rod (16.5 feet or 5 meters) wide area abutting a wetland and/or storm water pond that shall be left undisturbed or '\ in its natural condition during the development, building and landscaping phases. / The buffer strip shall not be included within the preceding 100 foot buildability requirement. -(;- .,c 0 0 '" - 0 to <> <> ...... ...... <> ... N '<t I " r<) .,c I / N ED 0 0 '" ..... Cl 0 to 0 <> ...... ...... <> <> N .,c en U 0 0 '" Q) en 0 to 0 U <> N ...... <> ro <> M lC) .,c en ED 0 0 '" Q) '- Z to to <> U <> ...... ...... 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Q) .f: '0 c ~ .. ~ ro t5 0 ..... 0 ~ en ;::; Q) Q) ~ 0 (f) Q) C .Q C u ~ 'C ..... ~ .0 .0 .0 0 0 Q) III a. .c C C III '- ~ en (/) I I en I E (/) '- .... Q) gj Q) .!!l C m c ..... 0 ~ '\ rfJ m ~ ...... N ~ ...... '0 Q) I I~i :2 '0 Q) Q) '0 .c en }"O Q) E E III E .c E E '<t '<t ..... m :0 ~'" Q Q) ;::l .lll :2t:: " '- " "0 I I m t ..... .c (5 .~ Q) .~ , E r<) r<) ~ I ~ 0 u ;;:.... '0 l:::: I , 0 ...... 0 ro ~ ~ o~ ~ C C C >-< N N -l -< u: w 0 0 0 0 * ..... ..... -l -' -' ~ -' :2 z :2 -7- SUMMARY CODE AMENDMENT CITY OF ANDOVER i COUNTY OF ANOKA STATE OF MINNESOTA CITY CODE TITLE 11-3-6 AMENDING CITY CODE TITLE 11-3-6 LOTS TO AMEND THE BUILDABILITY REQUIREMENTS FOR RURAL PROPERTIES AND FOR BETTER COMPREHENSION THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This City Code amendment is adopted pursuant to the authorization and policies contained in Minnesota Statutes 462. Policy The purpose of this City Code amendment is to regulate the buildability requirements for lots within the City of Andover. ) GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions of this City Code amendment shall apply to the City of Andover. Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this City Code amendment. Interpretation Interpretation ofthe provisions of this City Code amendment shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body and shall not be deemed a limitation or repeal of any other powers granted by State Statutes. \ / -g.. A printed copy of this City Code amendment is available for inspection by any person , during regular office hours of the City Clerk and at the Rum River Branch of the Anoka County Library. Adopted by the City Council of the City of Andover this _ day of '- 2003. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk , , ,I -q- I @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Will Neumeister, Community Development Director uL SUBJECT: Approve Final Rural Reserve Selection! Areas North of 16151 A venue/Peterson- Emmerich- Planning DATE: September 2, 2003 INTRODUCTION At the Council workshop of August 25, 2003, discussion was focused on the fact there are only 185 units of available sewer capacity that roughly equates to 88 acres ofland (at 2.1 units per acre of density) that would be able to be served with sanitary sewer north of 16151 Avenue. These numbers are based on the sanitary sewer analysis that WSB Associates performed in the fall of 2002. The existing pipes that would need to be extended from Vale and Crane Streets have only limited capacity as well as limited depth. \ ) DISCUSSION City staff has put together a map of the area showing the lands that can to be served with gravity sanitary sewer and other land that potentially could potentially be served with sewer, if lift stations were constructed. The amount ofland that could potentially be served with sewer using lift stations is greater than that which can be served by gravity. It would be safe to say that to achieve the maximum use of the projected sewer capacity for the area north of 16151 A venue two lift stations will be needed. Land Owners Input from property owners at the Council workshop on August 25, 2003 resulted in the direction from the Council to prepare an item on the next regularly scheduled meeting to identify and select the acreage to be placed in the "Rural Reserve" area and that it include the 49.5 acres of land north of Vale Street owned by Pentagon Holdings and Rick Davis (1177 16151 Avenue); and the balance ofthe remaining acreage would be generally assigned to the area north of Crane Street owned by Larry Emmerich and John Swisher, Steven Olmsheid, and Keith Risher. Although the gross area of these properties comprise an area greater than 38.5 acres that is available (once the 49.5 acres was determined), Council indicated that the property owners had been uncertain of which way they wanted to go and a determination needed to be " made. Staff was directed to prepare the item for the September 2, 2003 Council agenda to formally designate these areas as the "Rural Reserve" areas north of 16151 Avenue. '. Only a portion of the lands owned by these four owners will be able to receive sewer based on / the amount of available sewer capacity. A determination will still need to be made as to who of these property owners will get the available sewer capacity. This determination can be made once a decision is made on how much density will be allowed on the property owned by Pentagon Holdings. Since Pentagon Holdings is pursuing a Comprehensive Plan change, rezoning and a preliminary plat, this will only be a few weeks into the future. The result of that decision will affect how much is available to the property owners north of Crane Street. ACTION REQUESTED The Council is asked to approve the map showing the properties that will be designated as being in the "Rural Reserve" area located north of 16151 A venue. Also, those lands not selected to be in the "Rural Reserve" area will no longer be further restricted from proposing rural subdivisions. Re~pectfully submitted, IttiI #~~ -- Will Neumeister Attachments Map of Areas to be selected for the Final Rural Reserve Area (north of 16151 Avenue) / Map (showing areas that can be served with city sewer) Letters and Concept Plan From Melchert Walkky Engineers (Boyum Property) Cc: Jack Walkky, 800 Washington Avenue N. Suite 675, Minneapolis, MN 55401 \ / 10 -. - w -- = ~ ~ ~ ~.:'i. ~ ~ ~ jD~f'- i ~ g ; ~ I 111..111_ 'C'- I"- _C:'~l:'ii ..'-- 0> ":! ~ '> tn "g I l!I/! g ~ ~! ~ u"u~ II~ i" U1tllliliiii<" i . - -- --.. c ,l'Tt:.................~ I.' - - - u tI/' ........... :;:; .. c c - .!! r'-';, T7"H-r......... 1.0 ~ ~ ~ ~ ~ -. -" U"'".~..:-. ,/ 1.0 ~D~ ~III~ ~ f ~'i '::.' ~ ~ : ,~ ~ ~ .......)~ "'~ .... ............ .... 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VI VI .. ~ .. >- 'i: .. ell 'i: - .. .. _ "0 Z !:! .. > c "" .. :::I ( '1 III C c .. 0 (:J ~ :::I tll CD I ~ 0 ;; D Dl "" c .. .. C 'lii C .. ~ .! 'i ;;C .. ~ ;: W ... < taD /. . 0 0 Z+ lt1 II ~ :E Q. 0 ... on ... .... W 0 , U M 8 > C!- o:: W (/) 0:: ;'"'f..' W.\ 3:tU W>. (/) 0::: W >- (J) t-W -0::: > <( -J 0:: <( <.!> 0::: ..J=> <(0::: t- Z(/) W<( t-W 00::: 11..<( g :tii '" . 3 'il 2' Q. - - . - --= S . S !!l ~ ~ - . ,RECEIVED . " / AUG 1 1, 2003 , August 7, 2003 , CITY OF ANDOVER : - MEL(:HERT WALKKY land$eape architecture . . civil efz.,9ineering' WIll Nuemelster land surveying Community Developmen,t Direetor . City of Andover . ' 1685 Crosstown Boulevard,NW Andover, MN 55034 , ; . I\.E: \Vhitctail Ridge / Rw'al reserve units , . Dear Will ,'Pentagon Holdirigsand Melchert Walkky, Inc. wer'; confus~d with the ' _ outcome ofll}St night's council meetin'g as if addressed the assignment . . . of the available rural reserve units. We felt a d<<cision c~uld . have been made based on the staff's recommend8:.tions and the workshops that . have already taken p~ace. . - . . .:f,?~~:.~:~.:~,: -. AS~YO\lkriow;t~?~;b~en,in~~~~~~~j~M~i~mci~fm:~e~~~"" ",,~.. .' . ' . with you .and. the city engineer re~ardingthis issue. We have patently, waited for erigim;ering studies, neighborhood workshops and coimcil " 'meetings. In a conceptual fasmon, we have shown how this parce1 may be developed. Pentagon Holdings was the only landowner at last nights council meeting even t~ugh all the interested landowners where made _ . awar~.that at this meeting a decision assigni!lg the units was likely. We feel ~ur project is now jeopardy of missing critical deadlines due to still 800 Washingtqn Ave. l'{. - another workshop on August 26. . . Suite 675 '. Therefore, wi~ this letter Pentagon Holdings' (Actual L!U.ld o~et of' " ' M. /. MN 01 parcel) would like to request the following: ml}eapo !s, 554' .' P 612.455.2396 . 1. Since a decision is nbw likely to be made on unit assignments at ' the August 26 workshop, Pentagon H9ldings would like to be . f 612',455.2180 ,invitedtoattend. . 2. . We wish to submit applications for 'this parcel for an adtendment " to the compressive plan (and/or other documen~s, that will bring . 749 H 12 this pl:\I'cel inside the MUSA line) and an application for a zone vry ,.change. With your help' we will submit these requests the week 'Hudson; WI 54016 . of August 18 to be published and heard during September. / .' P 715.386.7736 f 715.386:7889 . ._- , . - . . - - , , , - , , . .3. If the items requested In item # 2 are viewed favorably.. We are requesting that this plat be reviewed this year for construction during the spring 2004. I understand the preliminary plat needs' to be submitted by November 15 and approved by January 31, . 2004. .. . , - Again', Pentagon Holdings has- been worllig patently with the City. . They are only lahdowners that have sho\Yll a genuine interest ip. the , . available rural reserVeuniis. Please consider. the requests. Call me with ' imy questions. Thanks for your help.. ' " - Si~ce.te.IY,. / ~j ~' . .-Wv!~' ~WalkkY, PE U~~~ert Walkky, Inc. Cc Pentagon Holdings. ... -:~ ..:'.. ,~~ c, ~~.. ,.'. _~....,~_. _.~._ n _.~ ~'-c_;._ -=-:... ~. ,.......u~,..__~...._'_o _,,:-:~,,__,,~'~~~__n~_:_~-=.._ _~_ , ' , . , - - . . , . . - I _ / m ' - . - . . ~ W~ 800 ~ A':" "'" '" _ rllll'''' , """",, f """"SO '" Hwy 11. ""~ ill,.,> ",,,..m. f 71\J''''''' (ij 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Appointment Recommendation - Associate Planner DATE: September 29, 2003 INTRODUCTION The recruitment and selection process for the appointment of a full-time Associate Planner to fill an existing vacancy in the Community Development Division, Planning Department has been completed. DISCUSSION After a thorough review of applicants for this position by planning and engineering staff and the Human Resources office, an offer of employment has been made to Mr. Andrew Cross, subject to ratification by the City Council. There were 51 applicants for the position, all with excellent qualifications, educational backgrounds and experience. , As the recommended candidate, Mr. Cross has been conducting a job search after recently relocating to Minnesota from the City of Berlin, Wisconsin. He served as a Planning Technician with the City of Berlin for one year, and previously served as a GIS Specialist with a private firm. Mr. Cross also worked for the Metropolitan Council as GISIPlanning Intern. A reference check conducted by the Human Resources Manager confirms his excellent qualifications and past performance with previous employers. Mr. Cross has a Master of Urban Planning from the University of Wisconsin-Milwaukee with special interest in Geographic Information Systems. He has a Bachelor's Degree from the University of St. Thomas in Geography and German. Given Mr. Cross' experience and background in urban planning, zoning, GIS, code enforcement and other related planning skills, he is well qualified for this position and will be an asset to the Community Development Department. BUDGET IMPACT Funding for this position is authorized in the 2003 Budget. RECOMMENDATION Ratify the appointment of Mr. Andrew Cross as Associate Planner effective September 15,2003. Respectfully submitted, / C I T Y o F @ NDOVE , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers cc: John Erar, City Administratortv Will Neumeister, Community evelopment Director 6/L FROM: Jon Sevald, Planning Intern $ SUBJECT: Public HearingNacation of Easement/15575 Bluebird St. NW- Planning DATE: September 2, 2003 INTRODUCTION The City Council is asked to hold a public hearing to consider vacating an easement on the above referenced property. DISCUSSION The property owner has requested that a portion of the existing drainage and utility easement located in the rear yard be vacated to allow the installation of an in-ground swimming pool. The portion of the easement to be vacated measures approximately 80 feet in length and between five feet and nine feet in width. The current width of the easement is 20 feet. A retaining wall measuring between one and three feet in height will separate the pool from the drainage area. A licensed engineer has submitted plans to excavate a portion of the area for the pool while slightly increasing the volume ofthe storm water retention area on the property. The engineering department has reviewed the proposed vacation of easement and has determined that vacating this portion of the easement along with the construction of the pool will in no way negatively affect drainage on this property or surrounding properties. An as-built survey will be required to be submitted after grading is complete and will be inspected by staff before a building permit for the pool is granted. Additionally, a silt fence will be required to be installed around the area during construction to prevent erosion. These items have been included as conditions in the Resolution. Residents in this area have expressed concern regarding storm water drainage within this easement. The engineering department has assured that the drainage easement is working the way it was designed. Staff Recommendation Staff recommends approval of the proposed Vacation of Easement. Attachments Resolution , Location Map ) Property Survey Photographs Letter from Consulting Engineer Letter From Neighboring Resident ACTION REQUIRED The Council is asked to hold a public hearing and approve or deny the proposed vacation of a portion ofthe easement. Respectfully submitted, don 8uv,J,Q Jon Sevald CC: Daniel & Shirley Fairbanks 15575 Bluebird St. NW Andover, MN 55304 Scott & Anne DeFoe 15516 Avocet St. NW Andover, MN 55304 , ..2.- CITY OF ANDOVER COUNTY OF ANOKA , STATE OF MINNESOTA , RES. NO. A RESOLUTION GRANTING A VACATION OF EASEMENT LOCATED ON PROPERTY LOCATED AT 15575 BLUEBIRD STREET, NW (PIN: 23 3224210027) LEGALLY DESCRIBED AS: Lot 4, Block 5, CHESTERTON COMMONS SECOND ADDITION, Anoka County, Minnesota. WHEREAS, Daniel and Shirley Fairbanks have requested to vacate a portion of the easement located on property at 15575 Bluebird Street NW, and: WHEREAS, that portion of the easement to be vacated is legally described as: All that part of the drainage and utility easement over, under and across the east 20.00 feet of Lot 4, Block 5, CHESTERTON COMMONS SECOND ADDITION, Anoka County, Minnesota, described as lying westerly of the following described "Line A", EXCEPT the north 5.00 feet of said easement. "Line A" \ Commencing at the northeast comer of said Lot 4; thence South 86 degrees 29 , ~ minutes 02 seconds West, assumed bearing along the north line of said Lot 4, 11.58 feet to the point of beginning to the "Line A" to be described; thence bearing South 26.44 feet thence South 36 degrees 52 minutes 12 seconds West '5.00 feet; thence bearing South 41.50 feet; thence South 42 degrees 45 minutes 48 seconds West 7.55 feet to a point on the west line of said 20.00 foot drainage and utility easement distant 13.91 feet north from its intersection with the south line of said Lot 4 and said line there terminating. WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover, and; WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the easement as described in this resolution subject to the following conditions: 1. That the applicant submits an as-built survey after the completion of excavation to be inspected by a City Official before a permit for the construction of the swimming pool be issued. .'3- 2. That a silt fence be installed around the area during construction to prevent erosion per City Code. Adopted by the City Council of the City of Andover on this 2nd day of September 2003. CITY OF ANDOVER Mike Gamache, Mayor ATTEST: Victoria V olk, City Clerk -l{.. z~ .... p. .!!1 -1...0 l.c ~ Q1;;; " C) "'~ e: ~ c >Ie '" " ,=> ", a:.~ <1> ~ ..0... ? ", :J G3 III <:: ~ " GI :2 00 -1...0 0.:';:::< ~ .. .~ '" '" .~ i= l:i E E c. h'l '" ,,0 l!) UJ <1>- .~ III Cl Z -c .!: ::>: ::E: ~ ::::i '" o~ () .. a:: UJ ;....., u_ GI ~ '" UJ a:: a:: Lno ~o .... ~ UJ I- :::J ,,0 N ", UJ N =e: C .... 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Dashed line represents approximate location of property line. '\ J View from the wetland area looking southwest toward the house. Dashed line represents approximate location of property line. , J -7- III Hakanson 3601 Thurston Avenue, Suite 101, Anoka, MN 55303 Anderson , 1 Assoc., Inc. Phone: 763/427-5860 Fax: 763/427-0520 ) July 2, 2003 David Berkowitz City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304-2612 Re: Lot 4, Block 5 - Chesterton Commons 2nd Addition Dear Mr. Berkowitz: The resident on Lot 4, Block 5, in Chesterton Commons 2nd Addition would like to revise the drainage and utility on his property to install a pool. Currently, the 100-year flood elevation in his backyard is at 898.0. This elevation was taken from the Development Plan dated 5/25/99. To accommodate the pool construction and maintain the required flood storage, we propose to construct a retaining wall on the proposed easement line. The proposed construction would fill 465 cubic feet of flood storage on the lot and excavate 616 cubic feet of flood storage. There would be an increase in flood storage of 150 cubic feet. The cross-sections and calculations are attached. If you have any questions, please call me at 763-427-5860. Sincerely, Hakanson Anderson Associates, Inc. D~'fI rAId"""",!. CJJ:dlc Enclosures Civil &.Mu~icipal 25 Engzneerzng . G:\PRlV A TE\3l 00\3185-0 I db.doc Land Surveyingfor - B- @ , J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: John Erar, City AdministratOr'!~ FROM: Vicki V olk, City Clerk SUBJECT: Public HearinglIncrease On-Sale Intoxicating Liquor License Fees DATE: September 2, 2003 INTRODUCTION A Public Hearing has been scheduled to discuss increasing the On-sale Intoxicating Liquor License fee. DISCUSSION State Law requires a public hearing be held, after a 30 day notice published in the newspaper and notification to the interested parties, if a city increases on-sale liquor license fees. At the present time, the liquor license fee is $4,000 per year. Staff recommends an increase to $5,250 per year. In I994, the first year on-sale liquor licenses were issued, the fee was $3,500 per year. The fee was increased to $4,000 in 1995 and has remained the same since that time. Attached is a survey of other cities' liquor license fees. BUDGET IMPACT An increase in fees would add $1,250 per establishment to the budget. At the present time we have three businesses that this would affect. ACTION REQUIRED The City Council is requested to consider increasing the on-sale intoxicating liquor license fee to $5,250 for 2004. , ON-SALE INTOXICATING LIQUOR LICENSE FEES CITY POPULATION 2003 FEE Andover 27,446 4,000 Anoka 18,088 5,000 Blaine 44,942 5,500 Brooklyn Center 29,172 8,000 Champlin 22,482 4,000 Coon Rapids 61,607 9,350 Cottage Grove 30,582 5,250 Crystal 22,698 6,000 Edina 47,425 8,490 Fridley 27,449 6,000 Inver Grove Hgts. 29,751 3,200 Maple Grove 50,365 5,500 Maplewood 34,947 6,670 Oakdale 26,653 4,500 Richfield 34,439 11,200 Roseville 33,690 7,000 Shoreview 25,924 4,500 " @ \ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 I FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat01Pt/ FROM: Will Neumeister, Director of Community Development t4--- SUBJECT: Consider Land Swap Request/Woodland Development-Planning DATE: September 2, 2003 INTRODUCTION At the August 6, 2003 Council meeting, Mr. Byron Westlund, Woodland Development Corporation, submitted a rough sketch of a concept plan for the forty acre parcel that he would like to swap. At the meeting he presented another alignment for a collector street to serve the development and Council directed him to work with staff on the concept. DISCUSSION Mr. Westlund had his engineer put together the drawings, which were provided to staff shortly thereafter. The City staff has begun the review of that concept plan and wrote a letter on August 18, 2003 explaining the various elements (i.e. applications, materials) needed to formally begin the review process (letter attached). Without repeating the items in the letter, staff identified numerous items that will need to be provided as part of \ this swap process. One paramount issue that still needs the direction of the Council is whether the single way in / and out of the 40 acre parcel will be allowed. Even with the redesign of the roadway, there is still a short section of street that is considered by staff as being a single entrance into the development. The Fire Department still remains opposed to this for public safety reasons. The City Engineer has discussed the alignment issue with the City's .Consulting Engineer, Sheldon Johnson (Bonestoo Associates) and he has confirmed that the alignment of the collector roadway is acceptable and will work for future "Rural Reserve" area developments that will lie to the west of this forty acre parcel. ACTION REQUESTED The City Council is asked to once again review the concept plan for the forty acre parcel that Mr. Westlund is requesting a decision on and determine if the alignment of the roadway will be satisfactory. Staff can then begin to work with Mr. Westlund on the remaining issues that need to be addressed. Respectfully submitted, ~ Will Neumeister Attachments: Location Map Letter sent to Mr. Westlund (dated August 18, 2003) Letter from Mr. Westlund (dated July 31, 2003) Subdivision Concepts (both old and new) Council Minutes (May 6 and August 6, 2003) '. ec: .8rn:'l ah~'7c1 '\ CITY of ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 August 18, 2003 Byron Westlund .. Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 Re: Andover Review Committee Comments for Special Study of MUS A Land Swap Dear Mr. Westlund: The Andover Review Committee is conducting a special MUSA land swap study of the subject property at the request of Woodland Development and the City Council. The main issue that needs to be resolved at this meeting is whether the Council will accept the single access into the subject property. If this is acceptable to the City Council. it will be your responsibility to submit the necessary applications and materials to initiate the formal review process. . / The following items will be included in the staff report to be presente.d to the City Council at the September 2, 2003 meeting; ~. . '-.. " . " ~_;:. 1. It should be noted that this special study effort is focused on the feasibility of a MUSA land swap and that staff comments do not comprise a sketch plan review. As you know, thesketchplan process includes a public hearing with the Planning Commission and review by the Park Commission and CitY CoUncil. 2. The proposal will require a Comprehensive Plan Amendment to extend the MUSA boundary to include the subject property. 3. A Rezoning to R-4 Single Family Urban Residential will also be necessary. . . , . .' '. . th 4. Access to the collector street from the subject property and Woodland Estates 5 Addition should not be offset. The proposal to align this intersection is preferred. However, the exact aligninent of the streets as they approach the intersection needs to be improved to conform with State Aid requirementS and intersection design standards. 5.. The Fire Department remains in opposition to the single access to the development. -z- 6. Water service would need to be looped throu~ the development. '. 7. Future street connections to the north and west would need to be provided at the northwest comer of the subject property. 8. A sketch plan or plat proposal should include ghost platting of the surrounding undeveloped properties to ensure that proposed future roadway alignments are located so as not to conflict with wetlands, floodplain boundaries or other insurmountable development constraints. 9. The alignment of the collector street extending from the west of the subject property to Round Lake Boulevard will be independently reviewed by Boonestro et. al. Please call me at 767-5147 if-you have questions or comments regarding this information. Cc:' Andover Review Committee / . ."- -- ~--,-- - - -.. -' . -. . ~ -- ---'. - - - - --- ~------ -- .........,. / -3- 'JVCI1l ~J1cel'-f j/~ II 4rJ$~~~ttj : I :-------t------r-----r--------- I I I I II I I I II I I I I \ I , I I , I, /1,- I I I -----~ 1--=-=::=====~_:~:._::._:.:._=_~~~- , '-l.-r------T-~'!.--~-r-!'..---. I I : : I I I I ZlltED "-1 I I I ~~ I I DU"''V'C" I I I '.IU"L... I I , '---r-- , I , I , I ;~'\.'\. 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'Y 'i.-Lr1~ IE-- /\ I JUly 31. 2003 Mr. Will Neumeister Director of Community Development CI1Y OF ANDOVER 1685 Crosstown Boulevard Andover, MN 55304 RE: WOODLAND STATES SIXTH ADDmON Dear Mr. Neumeister: As you know, we have been mOving forward with a proposed sketch for a potential plat called Woodland Estates Sixth Addition. This is a 40 acre piece of properly that would also be involved with a potential land swap of land now eXisting in the rural reserve and MUSA for property that is not. I don't want to go into much detail at this point because the real issue has become the access to this 40 acres. We have submitted various sketches to the city and have received comments back. We are trying , to get a second access for the proposed Woodland Estates Sixth Addition plat Since no access has been provided either to the west of Nightingale Estates through the north of Wittington Ridge, we have been forced to look at something similar to what was done in Chesterton Commons. It is our hope that city council and city staff will accept a 20 foot paved bituminous trail underneath the power line into one of our cuI de sacs as the drawing depicts. I understand the staffs concern but would point out that this would only be a temporary solution. lhere have been discussions with the city to continue development to both the north, the west and the south of our proposed plat We believe we have shown that the future extension of 1521l<l can align with 157th connecting at Round lake Boulevard as requested by staff. We are currently working with properly that is under our ownership at this time. We have not reached any agreements with other property owners as to possible other connections. We are willing to look at any other alternatives that the staff or the city council may recommend. It is our understanding this will be placed on the city council agenda for August 6 for their review and recommendation. I appreciate the time and effort you have spent with us regarding this project and look forward to working with you in the near future. i 13632 V:tn Buren St. NE H:l\n L;lke. :Vlinnesot:t 5-).,(J-f (76.~) 427-7'500 FA.X: (7(),:"\) 427-0192 t>.'\vw. \\'(Jodb ndd~,,"t: IOrmeoKorp.cOll1 JUL 31 2003 15:25 -7- 7634270192 PAGE. 02 Regular Andover City Council Meeting Minutes - May 6, 2003 Page 12 , / The overall cost cannot be figured out right now. Mr.Ne eister stated City Engineer Berkowitz mentioned there was a recommendation that the study be up ted every three years and the engineering company that did the study in 1999 recommended dating the study every three years. CONSIDER PROPERTY 0 'R'S REQUEST/EXPAND MUSA TO ALLOW SEWER EXTENSIONIBOYUM FAMILY Community Development Director N eume' ~ explained the City has recently received a letter from the Boyum Family asking the City Coun ~consider allowing the expansion of the Metropolitan Urban Services Area (MUSA) to en Ie their property to be developed. Councilmember Jacobson stated the only thing that ~es him is that they have the Rural Reserve at the Met Council. He would be more comfortabl proving this after the 2020 plan is approved. Mayor Gamache stated he thought the Met Council would look on thi Discussion ensued regarding information in the Rural Reserve and how this 1 that information. Mr. Boyum stated the reason they keep coming to the Council is because they want to 13 art of the activity that is going on and they feel they have a very developable piece of property th are ready to develop now. He thought they have about the only dry land in the area for development. Motion by Orttel, Seconded by Gamache, to authorize staff to start looking at all of the properties that were to be a part of the Rural Reserve north of Constance Boulevard and to start looking towards getting them into the MUSA for future development. Motion carried unanimously. ~ CONSIDER DEVELOPER REQUEST/WOODLAND DEVELOPMENTIMUSA SWAP (CONTINUED) Community Development Director Neumeister explained at the April 15, 2003 Council meeting, the City Attorney was asked for his opinion regarding the ability to cross a five-acre tract deslgna1ed as AgricutmratPreserve with utiliIies and stree-rs:-Thtswoulu-be necessary mallow urban development on the forty-acre tract that Woodland Development would like to develop. The attorney has responded with an e-mail explaining that the City could allow the streets and utilities to cross the property, but there could not be any assessments to the lands in Agricultural - 't .r' Regular Andover City Council Meeting Minutes - May 6, 2003 Page 13 , Preserve. Councilmember Jacobson asked which parcel is buildable. Mr. Neumeister stated Parcel A is within the MUSA and on the maps they show. He stated neither of the parcels was in Ag. Preserve Information regarding the issues brought up at a previous meeting and this meeting was discussed with the Council. Mr. Neumeister stated he was given new information from Connexus Energy in regard to needing a larger power grid if this was approved so in the future they would not need to go back into another development and upgrade this. Mr. Westlund stated he has not seen the layout from Connexus Energy or the costs associated with the development, so this information is new to him. Councilmember Orttel asked ifthey have a concern about having enough connections in the Rural Reserve to pay for the trunk line and why they could not assign the connections on a parcel such as this, to this new district. Mr. Dickinson stated the discussion was swapping between trunk rates versus operational cost rates. He stated there would be a slight modification that would need to be made. Mr. Erar stated the issue was as long as they achieve a threshold of / properties within the Rural Reserve to pay for the cost of the trunk line, they are okay. In this case, they are swapping and he anticipates parcels that would support similar number of units so it is not a concern in terms of the number of connections. He stated the reason for the swap on the parcel is that the parcel Mr. Slyzuk would like to swap is still agriculturally fanned and he wants to continue to fann it. Councilmember Trude stated they are just looking at the transportation plan and they would want to have very good access through the thousand acres. Mr. Westlund stated they are willing to put together a water and sewer study and present it to staff and escrow the money for this. The Council recessed at 9:50 p.m. The Council reconvened at 9:55 p.m. Mr. Al Hanson, 15394 Uplander Street NW, stated he is trying to understand what the 2020 plan, Ag. Preserve and MUSA IS all about. He showed a sketch of the development III proportion to where he lives. Mr. Hanson asked the Council to make sure everything is being done that should / be done because he felt that the City was speeding toward the future faster than he thought they were prepared for. -'1- Regular Andover City Council Meeting Minutes - May 6, 2003 Page 14 .- Mayor Gamache stated he thought the developer is ready to work with staff to get answers and is willing to pay for the information. Mr. Neumeister stated as they get into this further and start pursuing it, they want to make sure there is more public knowledge in regard to it. Motion by Orttel, Seconded by Knight, to have staff prepare a study not to exceed $2,500 and to have the amount escrowed by Woodland Development for Parcel B as a proposed swap for Parcel A to its immediate south. Motion passed 3 ayes, 1 nay (Jacobson), 1 absent (Trude). . UTHORIZE EXPENDITURE/03-19/CLEANING OF COUNTY DITCH 57 - BRANCH N 5 Assistan City Engineer Haas explained Mr. Slyzuk has requested that the City clean/dredge County Dit 57-Branch No.5 south of 14151 Avenue. The funding to clean/dredge the ditch has not been inclu ed in the 2003 budget. Mr. Haas discusse e information with the Council. Motion by Jacobson, Sec ded by Orttel, to authorize expenditures for Project 03-19, Cleaning of County Ditch 57 - Branc No.5 and authorize staff to meet with the affected property owners on either side of the area to be eaned to explain what is going on and why it needs to be done, have a neighborhood meeting. Councilmember Jacobson asked where e money would be coming from. Mr. Dickinson stated this would have to come out of the genera fund, what is allocated towards storm sewer. Councilmember Orttel asked if they could colle t any of the money back from the Watershed. Mr. Dickinson stated they would attempt to collec 't. The motion carried 4 ayes, 1 absent (Trude). AWARD BID/02-43/SUNSHINE PARK SOCCER FIELD L Assistant City Engineer Haas explained the City Council is requeste the contract for Project 02-43, Sunshine Park Soccer Field Lighting. Mr. Hass explained $200,000 was approved as part of the 2003 CIP. The $6, o for consulting and engineering services is to be funded from the $200,000. The alternate is for 10-year maintenance contract on the1ighting system. City staff is recommending the altern e 1 e funded from Public Works maintenance funds since no maintenance will be required m Public / Works for the first 10 years. Additional funds in the amount of $203,600 plus approxim tely $15,000 to provide 3-ph&e e1eetrie ",viee from Connex", En"gy from p"k dedication ~~ -Ie>..... , ) Regular Andover City Council Meeting Minutes - August 6, 2003 Page 9 asked if the discharge will go into the existing ponds to the east. He wondered how they will get it 0 to the ponds. Mr. Berkowitz stated there is a larger regional pond in the area that it will discharg o and through that the hydrology calculations would need to be evaluated. Councilmember cobson asked who owns the property now. Mr. Hanson stated they are under contract on the two eels with a time deadline. He will be submitting a preliminary plat. Councilmember Jacobson a ed if Hanson Boulevard will need to be expanded when they go to more lanes and will they be requ ting more right-of-way. Mr. Berkowitz stated the County has all ofthe right-of-way they need. Coun . member Jacobson stated they will need to show a trail on the plans. Councilmember Jacobson stated to the north, 0 e PCA agreement from the landfill, they cannot build anything within five hundred feet unless they ye monitoring equipment. He wondered if the north end fit into the five hundred foot setback. Mr. Ne eister explained that within two hundred feet, they are not allowed to build anything but between hundred and five hundred feet, they have special requirements the PCA put on the land to monitor it. ouncilmember Jacobson asked if the north end ofthe property was within the five hundred feet and if 1 as, how far. Mr. Neumeister stated it was and he did not know offhand. Mr. Hanson stated they ha / PCA regarding monitoring. Councilmember Jacobson stated there were some questions about stacking dista on l40th for getting in and out and he did not think there would be a problem with this. He stated i made a cul-de-sac on Eagle Street, there would be more inconvenience for the residents and the ould need to travel throughout the entire development to get out. . CONSIDER REQUEST FROM WOODLAND DEVELOPMENT ON LAND SWAP Community Development Director Neumeister explained the developer has asked that the Council discuss and provide comment on an issue that has surfaced in the early stages of the review process regarding the forty-acre land swap. That issue being the need for a second access into the area. The staff has indicated that this will be a recommendation and the developer has requested the Council to review and determine if this will be mandatory before any further analysis or work on the potential subdivision will be authorized by them. They have stated that they do not own the land, nor is the property owner willing to sell them the land that is needed to allow for the second access to be created. This was previously discussed by Council on May 6, 2003. Council recommended that the developer provide $2,500 escrow to allow the staffto begin the study ofthe sewer capacity and other issues. The purpose of the study would be to establish whether this parcel can be developed and swapped for another forty acre tract owned by Ken Slyzuk. -11- I Regular Andover City Council Meeting Minutes - August 6, 2003 Page 10 Mayor Gamache asked ifthe road in question would go west up to the second road. Mr. Berkowitz stated that was correct. Mayor Gamache asked what is below the proposed roadway. Mr. Neumeister stated it is open land that Mr. Slyzuk is farming. Mr. Westlund stated they do have a proposal that would reach an agreement and eliminate the entire trail system and meet the conditions that the Andover Review Committee is looking at. He showed a new plan for the area to the Council. Councilmember Jacobson stated he thought they needed to have a master plan to determine where the roads should go instead of forty-acres at a time because this creates roads that do not match up and creates more cul-de-sacs. Discussion continued in regard to an overall master plan for the City and if a second access would be achievable into the development. Mayor Gamache stated the best plan is to send the developer's new plan to ARC for review. Mr. Westlund stated he needed to know ifthe current proposal would be accepted by the City Council. Mayor Gamache stated he saw this as the only way to develop the property and he would like ARC to look at his newest proposal for the development. Councilmember Jacobson stated he really thinks they need to look at the bigger picture because otherwise they will continue to have cul-de-sacs because the road alignments will not work and that is not safe for emergencies. Discussion continued regarding road development in the area. Council Consensus was to have staff proceed and find out how this would work and to bring the information back to the Council. The Meeting recessed at 9:47 p.m. The Meeting reconvened at 9:52 p.m. , AWA D/03-I (PRAIRIE KNOLL PARK) & 02-30 (ANDOVER BOULEVARD TRAIL) (SUPPLEME City Engineer Berkowitz explal he project for Prairie Knoll Park was bid on Monday, August 4, 2003. Due to the requested changes fro e Park and Rec. Commission to enlarge the size of the fields, expand the parking areas, construct a e rink and move the sliding hill, it became necessary to include storm sewer as part of this project. budget available to construct phase I, the grading portion, was $163,250 and at this point, out 0 $163,250 there were dollars designated to go towards the construction of a football building. $50, would come out of the $163,250. He explained the storm sewer was to be constructed in phase III, but to the changes, the storm sewer had to be included in the first phase. He stated that after reviewing tli . s, City staff explored the option of only doing certain items to stay within the budget but after exploring -/2- - ~E ~~....:3 ~OJ . ~ ~.g , ,,'il 0 ~ "\ )- . ;., 0 g.o'''.:!;:;i - CI) .J~ ~ ~ -.c: <l: ~ , I , 6 & Cs ~ r~ CV';) ~ j ~ ~ g ~ ~ C.) ""'..I. C\J "'"'t -.J ~ .g .s .~ t> '" DO ~ ~ ~ 0 ~ ;j .; 8'f ~ 6 a ~ H III ~ i ~ -s ~ ~ ~ <& Ii"it! H "'--' ("'\ ..-... tl <>: ~ ~ 0 '!-.. CV';)..... 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'. . ~ V"'Q.;,.tl'l \~ MNIS9~~~ i-~\;'" .. ----\ j'r~1 ~"1-...'c". .~~ "~~..">' L \.J'L'\ \. 1 I. -=--.J \\ _ .... ~).. -'- \ "'I 4> ' ~) J.-- ~cn ~ ~~~.~ -1...{ ~. ~.l;;~. 'I- '~'''<'Sr~~'.A.::; .~~ ~ Ci ~~ (-<.../. ,'/,. ~ ~di::r"i ~~ z~~ii o~ \ > I_.J- . . . '<.' f-L- ra- z T "' ~O -f'l- \ ~yJ;'r;' ..... .:J.. ~. ~ .' '~.....f~ ..' ~ --- 1 ' I ~\'c\../"-Q --'~ "<< . _r ~~ s~ ~ , -- = ~~~ ',(\\I'll'l\C .:J-~...............<.......Jr--F . x r ---J c:~ li' t- ~D" I f('(',...;:::! ~ r- ~ ._ III lj fir! ~"~ -/3- ----~------------_. 9\NDbVE~ @ , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Community evelopment DirectoltVL FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Preliminary Plat! Andover Clocktower Commons - Planning DATE: September 2, 2003 INTRODUCTION The subject property was created in 1997 as one of the commercial properties in the Hamilton Square Plat. The applicant is proposing to plat the property into five commercial properties to create a high quality commercial development to help serve the needs of the surrounding neighborhoods. DISCUSSION City Code 11-3-2.3 Street Plan Due to the fact that the site is adjacent to two county roads, the Anoka County Highway Department (ACHD) has indicated that they will require improvements to two intersections through their right-of-way permit process. Although the ACHD was provided with a copy of the proposal on July 23, 2003 no written comments have been provided. The following information is estimated to summarize what the county requirements will be. Hanson and Crosstown Boulevards This intersection was recently improved to a signalized full movement intersection with turn lanes. No improvements to this intersection are necessary to accommodate the increased traffic from the proposed development. Hanson Boulevard and Bluebird Street NW Figure 16 from the proposed transportation plan shows the future design of this intersection. A median is proposed to be constructed in the future to prevent left turns from vehicles traveling south on Hanson Boulevard. The Anoka County Highway Department (ACHD) has indicated that this access will be limited to right-in/right-out only unless a traffic study prepared by the applicant can justify more access at this location. The applicant is in the process of preparing a traffic study to address several issues, including this one. It is also important to note that the offset access to the future community center site would be closed as shown in Figure 16. A signalized full movement intersection is proposed to be provided at 154th Avenue NW, directly across form the Oak View Middle School / (approximately 750 feet north of the intersection of Hanson Boulevard and Bluebird). A frontage road is anticipated to be constructed along the west side of Hanson Boulevard from the community center site up to this intersection. Staff believes that some access to the community center is necessary at Bluebird Street NW. If \, the Council agrees, this should be explored in cooperation with the applicant and the ACHD. J Crosstown Boulevard and Bluebird Street NW Figure 22 from the Transportation Plan shows the proposed future improvements to this intersection, which include left and right turn lanes at all legs of the intersection. Presently all legs of this intersection are two lanes without turn lanes or bypass lanes. The ACHD has indicated that the entire intersection will be required to be improved at this time. It is important to note that there is potential for a commercial development to the south of this intersection that should be required to share the cost of these intersection improvements. Access into the Development Two proposed accesses are shown along Bluebird Street NW. These accesses will be in alignment with the clinic and post office driveways. The City constructed Bluebird Street NW with sufficient road width to allow turn lanes and bypass lanes to be striped as needed. A right-in/right-out only access is shown along Crosstown Boulevard (CSAH 18). The right of access along CSAH 18 was previously dedicated to the ACHD as a part of the Hamilton Square Plat. The ACHD has indicated that they will not allow this access unless a traffic study can justify it. As a result, the access may need to be removed. A condition has been added to the resolution to require this access to be removed if agreement is not reached with the ACHD. Staff Recommendation " City staff concurs with the intersection improvements recommended by the ACHD. The / intersection improvements are designed to accommodate increased traffic and to promote public safety. These intersection improvements have been added as conditions of plat approval. It is also important to note that if the City does not require the intersection improvements as a part of the plat, the applicant may choose to avoid work in the county right-of-way to prevent the ACHD from having the ability to require intersection improvements. Interior Access Access through the development will be provided with interior drive lanes that will be privately owned and maintained. Due to the fact that the lots will share access points to public streets, a cross access agreement for all of the properties will need to be recorded with Anoka County. The association documents will need to provide for the long term maintenance of the drive lanes, parking areas and other site improvements. Citv Code 11-3-4 Easements Ten foot drainage and utility easements exist along the perimeter of the site. This easement widens to 40 feet at the westernmost access to the site along Bluebird Street NW. These easements were previously provided as a part of the Hamilton Square plat. A drainage and utility easement will need to be provided for all areas that are below the 100 year flood elevation. This regards the drainage area at the southwest comer of the development. , The applicant will also need to include a provision in association documents to allow the City access to each ofthe properties to allow access to the utilities. -2- Citv Code 11-3-6 Lots The lot sizes will conform to the Shopping Center Zoning District requirements provided in , Ordinance 8, Section 6.02 Minimum District Provisions. / Citv Code 11-3-7 Parks. Park Dedication Park Dedication has previously been satisfied as a part of the Hamilton Square Plat. Gradinf! Drainaf!e and Erosion Control Plan The Coon Creek Watershed Management Organization has confirmed that storm water drainage can be accommodated by the existing pond on Lot 3, Block 1 of Hamilton Square. Tree Preservation Sheet C 1.2 indicates trees that will be saved. The applicant has revised the plan to save additional trees. This will be a challenge as the topography of the site and the location of existing storm sewer facilities will result in substantial grading of the site. Miscellaneous The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No.1 0, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No.1 08, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU, Anoka County Highway Department and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Planning Commission Recommendation The Planning Commission discussed the access issues but ultimately did not elect to change the conditions of the resolution requiring intersection improvements at Crosstown BoulevardIBluebird Street and Hanson Boulevard/ Bluebird Street. The Commission recommended approval of the plat subject to the conditions of the resolution. ACTION REQUESTED The Council is asked to review the proposed plat and determine if the City will: 1. Require the intersection improvements outlined in the attached resolution, 2. Remain silent on the issue and allow the ACHD permit process to run its course 3. Require additional information from the applicant and the ACHD to make this determination. -3- Attachments Resolution Location Map / Applicant's Letter Development Plan (full size in packet) Figure 16 Transportation plan Figure 22 Transportation plan Planning Commission Minutes Cc: Landform 650 Butler North Building 510 First A venue North Building Minneapolis, MN 55403 -1-- CITY OF ANDOVER COUNTY OF ANOKA / STATE OF MINNESOTA RES. NO R A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "ANDOVER CLOCKTOWER COMMONS" BY LANDFORM, INe. LOCATED IN SECTION 23, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS LOT 1, BLOCK 2 HAMILTON SQUARE, ANOKA COUNTY, MINNESOTA. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval ofthe plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat for five commercial lots for "Andover Clocktower Commons", subject to the following conditions: 1. The preliminary plat shall conform with plat drawing revised August 7, 2003, and stamped as "Received August 7, 2003 by the City of Andover". 2. The Grading Drainage and Erosion Control Plan shall be revised as necessary to obtain approval from the Andover Review Committee and the Coon Creek Watershed Management Organization. 3. Drainage and utility easements shall be provided to cover all areas of the project that lie at or below the 100 year flood elevation. 4. The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crossstown Boulevard (CSAH 18) was previously dedicated to Anoka County and that no access to these roadways will be permitted without approval from the Anoka County Highway Department. 5. The Applicant shall agree to provide a traffic study and continue to work with the Anoka County Highway Department to resolve access and road improvements concerning county roads. 6. If the applicant wishes to forgo work in the county right-of-way, the applicant shall still be required to make the following improvements: a. A northbound right turn lane along Hanson Boulevard NW at the intersection with Bluebird Street NW. b. Construction of improvements to limit access to right-in/right-out only for the east leg of the Hanson Boulevard and Bluebird Street NW intersection. c. Construction of improvements at the intersection of Crosstown Boulevard and Bluebird Street NW to conform to figure 16 of the City of Andover proposed transportation plan for both legs of the intersection on Crosstown Boulevard and not including the two legs of the intersection on Bluebird street NW as the City will stripe the west leg of Bluebird Street NW to achieve the design outlined in -~- Figure 16 and no discernible increase in traffic will occur at the southeast leg of Bluebird Street NW as a result of this development. '\ J 7. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 8. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 9. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure subdivision improvements will be completed. 10. All storm sewer and drainage areas on the site are considered private and will be maintained by the property owners expense. 11. The developer shall be required to record cross access agreements for all properties created in the plat with Anoka County. 12. Approval of Title, cross access agreement and association documents of the property by the City Attorney. 13. The failure on the part of the petitioner to submit a final plat per Ordinance 10 within one year from the date of this approval shall deem the preliminary approval to be null and void. Adopted by the City Council of the City of Andover this _ day of ,2003. CITY OF ANDOVER ATTEST: Victoria Volk, City Clerk Michael R. Gamache, Mayor -6- Andover Clocktower Commons am JD ~ Sa \~ ~ G ffi "- z~ - g 0 ____~ I 2:=.=:8 ~W::I ~~y/ \ I II I I ~r= r- ~ ~ = r:L- ~~ E r-- = I- . ~v ~ t:.t- r- 0 r-- - ~ t-- r- bsr== n 0.!:::: ~r- ~\, H=- I I ::J~ ~ ;=:'='== ~ ~ ~ :::: = :::: A '" \ ~ '" c- ~ I \ ""',~ ~ A ...J ~ I 11l Z ~ o < I. ~~ ~l;;~=~P , \ I \ CROS:"'> :jLVU l K1~W ~ ---= r== r= :r t----l- t:::-:- f- - ~ r r r r I U-J~~ S:::=- N r- 15o:1.uJ ,---.-- ,.-- ~r- r-- f-- f-- - - - r- - ...l ,-t -1 - 1/ Yv=- ,/ \ J I I ~ ~\ \ III I I LL I I ~~E - I - f--j ~ - tJJ\ r- - , I I-- - - - 1M ~ J'- \ -I--" I-- r- ~i< - r-- 47 ~ \=Vo II ~ - 1 1 t-- J N Project Location Map w-<r. . Andover Planning -7- ~~tt~ V-/MI LANDFORM RECEIVED MI N N EAPOLIS. PH OENIX J U 1_ 2 2 ~"t'3 July 21,2003 CITY OF ANDOVER Courtney Bednarz City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 RE: Request for Approval of Site Plan, Special Use Permit, Preliminary Plat and Final Plat for Andover Clocktower Commons Dear Mr. Bednarz, On behalf our client, Landform is pleased to submit this application for "Andover Clocktower Commons", a mixed commercial development at the northeast quadrant of Crosstown Boulevard and Hanson Boulevard. It is our intent to develop the property as a Planned UnitJ)eveJopment (puPt with a j1igh level qf.amenities and a mix of retail and office uses., The-site plan includes a Clocktower ~e!)tfy feature: at the comer of the --, ~~ . -.. Hanson and Crosstown Boulevards, which would be a landmark for this developm'ellt-"~'';'-'' . '.:';'-. I and the Andover community. The Clocktower feature would be integrated with the public trail system and the private sidewalks within the development to allow convenient pedestrian access. The development would include integrated landscaping with water features and patios to be enjoyed by patrons. The property would be' developed by a master developer and maintained under an association. The association would maintain the common elements, such as the shared parking, Clocktower and landscaping. As part of the PUD, the developer has established design standards to ensure quality building design. The buildings would be constructed of high-quality materials and would be designed to ensure compatibility within the development. Site Plan Andover Clocktower Commons includes five separate parcels with gas/convenience, a drive-through restaurant, bank, sit-down restaurant and a mix of retaiVoffice uses. The developer is working to finalize the tenant mix. The developer has invested a great deal to ensure that this development is a high-quality development with the Clocktower Commons area as a focal point for the intersection of Hanson and Crosstown Boulevards. The buildings would be constructed with a mix of brick, stone and rock- face block with EIFS accents. All buildings finishes would be compatible and the final design is subject to approval of the developer to ensure quality and consistency with the design standards. 650 BUTLER NORTH BUilDING 510 FIRST AVENUE NORTH MINNEAPOLIS, MN 55403 OFFICE: 612.252.9070 FAX: 612.252.9077 www.landform.net -/1'- Courtney Bednarz Re: Andover Clocklower Commons Page 2 July 21, 2003 , The development team understands the importance of creating quality buildings, J particularly at this intersection. Consequently, we have designed all four sides of the building to have the same high-quality materials and design. To ensure that the elevations facing Hanson Boulevard do not look like the back of the building, we have wrapped the south comer of the retail building with windows and continued those windows along the service corridor that runs along the back of the building. The service corridor will provide safe employee access to the centrally located receiving and trash/recycling area in the retail building. Limited access points will be provided as emergency exits from this corridor. No customer access is provided from the employee corridor. The addition of windows and decorative awnings will maintain the quality exterior finish from the front to the rear elevation. Trash and recycling will be internal for the gas/convenience, retail and restaurant buildings on Lots 1, 4 and 5. The trash and recycling areas for the restaurant and bank/office buildings on Lots 2 and 3 will be designed to match the building elevations. A master sign plan has been prepared to ensure that all signage is consistent throughout the development. The main development signage would be located on the Clocktower, but additional signage would be provided on the building sign bands and at the project entrances. A conceptual sign plan has been submitted for your review. TheJandscaping plan-includes a strong emphasis--OnthEt-Clo.ckt9wer Commons arec;l, _.-.._o,-.~.~- ___-.........~..-.- _", ..... .~...". .._.....;~_~.;.,~~;. _ _."__..' _-"'.u.._.... While the pond feature and Clockfower afeclearly the emphasis, landscaping has been J chosen to complement these features and provide an" attractive, comfortable area to relax, visit with friends or enjoy a cup of coffee. The developer has created a number of patio areas throughout the development. In addition to the outdoor dining/patio areas at both of the freestanding restaurant sites, a central patio area has been incorporated into the retail building. This central patio area is enclosed on three sides but open towards the east. We anticipate that this area could be used as dining space for coffee shops, bakeries or sandwich shops that may locate on either side of this patio space. Additionally, patio spaces are provided on the east sides of the retail building and the gas/convenience store. These patios may be used by employees or customers to enjoy a' meal, visit with friends or simply read the paper. These patio spaces are one of the many "extras" that are provided as part of the PUD. Special Use Permit The developer is requesting Special Use Permits for the following: 1. A PUD to allow the development of Andover Clocktower Commons 2. A quality, sit-down restaurant with liquor on Lot 4 3. A bank with drive-though on Lot 3 4. A restaurant with drive-through on Lot 2 5. A gas/convenience store with car wash on Lot 1 650 BUTLER NORTH BUILDING 510 FIRST AVENUE NORTH MINNEAPOLIS, MN 55403 OFFICE: 612.252.9070 FAX: 612.252.9077 www.landform.nel -7- Courtney Bednarz Re: Andover Clock tower Commons Page 3 July 21, 2003 , We have reviewed the Special Use Permit standards and believe that all of the / requested Special Use Permits meet the standards outlined in Section 5.03 of the Zoning Ordinance. Specifically, 1. The proposed development would offer much needed services to the City of Andover in a high-quality, attractive environment. Andover Clocktower Commons would be developed by a master developer who will ensure the quality of the buildings and tenants within the center. The development would have no adverse effect on the health, safety, morals or general welfare of the surrounding lands. 2. The proposed development would exceed City parking requirements and would have no adverse effect on adjacent streets. The development is being developed in a manner consistent with the existing SC (shopping center) zoning and the streets can accommodate the anticipated traffic. 3. The development is consistent with the SC zoning district and the Comprehensive Plan, however, the proposed development brings a much higher level of design than was originally anticipated for this site. This development offers a mix of office and retail uses that are demanded by the residents of Andover. In particular, the development will offer restaurant and retail uses that ,~,. ',c"'"""'-""'are D<?1TICurterltly~avaHabfe '-neafl'this.-Givic 'Center ~.. Demand for these uses~is. ~~~. -.....I"'~..__~. , generafed from CitYHah,-tnefs.cIi60Is,tne"oallfields and 'the' possible community center. The proposed Andover Clocktower has. the potential to become a ... I community landmark and will likely improve the views in the area. We hope to begin construction of the project this fall. We expect to begin construction of the retail building and bank/office in the first phase, followed by the remainder of the development next spring. We requesting the flexibility to phase this project based on market demand, which may dictate that the gas/convenience store be constructed prior to completion of the retail component. Preliminarv Plat and Final Plat We are requesting approval of the preliminary and final plat to replat Lot 1, Block 2, Hamilton Square. We are proposing to create five new lots with shared parking and access. Cross access and parking agreements would be part of the development covenants, which will also ensure maintenance of the Clocktower common space. The proposed plat complies with all ordinance requirements for the PUD. We look forward to bringing Andover Clocktower Commons to the community. We believe that the proposed development serves the needs of the community in an attractive, high-quality development. We look forward to working with you to begin construction. 650 BUTLER NORTH BUILDING 510 FIRST AVENUE NORTH MINNEAPOLIS, MN 55403 OFFICE: 612.252.9070 FAX: 612.252.9077 www.landform.net -/0- Courtney Bednarz Re: Andover Clocklower Commons Page 4 July 21, 2003 , I understand that this item will be schedule for Planning Commission review on August , 12th. We hope to begin construction this fall and, therefore, we request that the item be schedule for City Council as the earliest possible date. If you have any questions, please call Darren Lazan or me at 612.252.9070. Kendra Lindahl, AICP Planner ENCL: Application forms Application fees Map of 1000-foot liquor restriction area 'Landform Engineering Company doing business as Landform ",__~::___"-.. __.~___~_~.;':...:_,._..:~:.;~~~.:.:.,::.~;_~ '.~.,;;...;-,~':',;-;;;;_',"'L_;.~.,:.:~._._ .;,;:-_:':o::-""-'::~'L"""-' '-...;"' ~, -- ~.J---"'-_'~ - ..-. . 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'1"'.;.1 ~I . ;'. r<f' , , ;::.(1 ~ U 1 ~ ~ 9 Jl]J Bonestroo u Rosene -11- 0 200' 400' I i\j; Anderlik & ,_ , Associates Scale in feet Engineers & Architects ,,- ..~ l FIGURE 22 CROSSTOWN BOULEVARD IMPROVEMENT CONCEPT JLlj Bonestroo -:z Rosene i\j; Anderlik & --2<:)- 0 200' 400' Associates .....- , Engineers & Architects Scale in feet Regular Andover Planning and Zoning Commission Meeting Minutes - August 12, 2003 Page 5 I r eir rights to develop the land and they need to try to work within the parameters as mudi they can but they have previously allowed cul-de-sacs almost as long. Commissioner amache stated he liked the idea of shortening the cul-de-sac and expanding the par . s to where the park should be placed in the development. Chairperson Daninger recapped the 1 as and what was talked about at the meeting. Discussion ensued in regards to the county ro and what they should require the developments to do. The Commission also recapp their opinions again on the issues of the cul-de-sac. Commissioner Jasper stated that it did t seem fair to require all of the road improvements requested by the county, but dividing t developments makes the most sense. Mr. Bednarz stated that this item would be before the Council at the Sep City Council meeting. .. PUBLIC HEARING: PRELIMINARY PLAT OF ANDOVER CLOCKTOWER COMMONS LOCATED AT THE NORTHEAST CORNER OF HANSON AND , / CROSSTOWN BOULEVARDS. Mr. Bednarz explained the subject property was created in 1997 as one of the commercial properties in the Hamilton Square Plat. The applicant is proposing to plat the property into five commercial properties to create a high quality commercial development to help serve the needs of the surrounding neighborhoods. Mr. Bednarz discussed the staff report with the Commission. Ms. Kendra Lindahl stated she was a land use planner with Landform representing the developer. She made a presentation to the Commission on Andover Clocktower Commons. Commissioner Jasper asked Ms. Lindahl ifit was common to break these up into separate lots for the different businesses. Ms. Lindahl stated it is not uncommon at all with major chains because some of the businesses like to own their own land. Commissioner Jasper stated the last time they talked about this, she requested they allow a gas station to be built first, and he wondered what changed. Ms. Lindahl stated at this point, they would still like to work with flexibility but there were other businesses that were interested right away and they were still planning on a gas station. She stated the phasing for this is a matter of fall and spring. -2-/- Regular Andover Planning and Zoning Commission Meeting Minutes - August 12, 2003 Page 6 Commissioner Jasper asked if they could find out who the tenants would be. Ms. Lindahl stated they have not finalized the tenants yet but as soon as they have worked out a deal, they will be able to let everyone know who the tenants will be. Commissioner Greenwald asked if they do not have access onto Crosstown Boulevard. Ms. Lindahl stated they currently do not have access but they are requesting the County allow a right-in, right-out access onto Crosstown Boulevard. Motion by Greenwald, seconded by Gamache, to open the public hearing at 8:38 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote. There was no public input. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 8:39 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote. Commissioner Kirchoff stated he hoped the developer will work with the County and City to make the improvements on Hanson and Crosstown and that will help the development. Commissioner Greenwald felt there would be a lot of foot traffic. Commissioner Jasper asked if there was any concern about the foot traffic coming from the schools across Hanson. Commissioner Gamache stated there was talk a few years back about installing an overpass on Hanson Boulevard and would that increase the talk about installing one. Mr. Bednarz stated the main crossing will be at Hanson and Crosstown but it does not serve the middle school to cross there. In the long term, as the transportation plan indicates, there will be a signalized intersection at the middle school and I 54th Avenue but that is not part of the proposal. Commissioner Gamache asked in regards to the convenience store, he wondered if this should not be on the site because of the cigarettes and issues with the school. Mr. Bednarz stated that was more of an issue for high school aged children. Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No. _, approving the preliminary plat of Andover Clocktower Commons located at the northeast comer of Hanson and Crosstown Boulevard with the conditions of the attached resolution as written. Commissioner Jasper stated the project has many amenities, and he thought the clock tower will make this more of an exciting project. Chairperson Daninger agreed. Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. Mr. Bednarz stated that this item would be before the Council at the September 2, 2003 City Council meeting. -u- Regular Andover Planning and Zoning Commission Meeting Minutes - August 12, 2003 Page 7 PUBLIC HEARING: SPECIAL USE PERMIT (03-08) FOR PLANNED UNIT DEVELOPMENT REVIEW OF ANDOVER CLOCKTOWER COMMONS, A COMMERCIAL DEVELOPMENT TO BE LOCATED AT THE NORTHEAST CORNER OF HANSON AND CROSSTOWN BOULEVARDS. Mr. Bednarz explained the Planning Commission is asked to review a Special Use Permit request for a Planned Unit Development (PUD) consisting of five commercial properties on approximately 8.63 acres. Mr. Bednarz discussed the item with the Commission. Motion by Greenwald, seconded by Gamache, to open the public hearing at 8:38 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Vatne) vote. There was no public input. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 8:39 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Vatne) vote. " Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No. _, approving the Special Use Permit subject to the conditions in the attached resolution. Motion carried on a 6-ayes, a-nays, I-absent (V atne) vote. Mr. Bednarz stated that this item would be before the Council at the September 2, 2003 City Council meeting. p IC HEARING: AMENDMENT TO ORDINANCES 8,10, AND 40 AMEN SUBDIVISION WITHIN THE RURAL RESERVE. Mr. Bednarz explaine .~ring of2003, the City established a "Rural Reserve" area for portions ofthe City that . need to be reserved for urban density residential development. Currently, there are estrictions on subdivision of these lands in either the zoning or subdivision ordinance. Ne uage should be added to these ordinances to prevent premature subdivision of the "Rural e" area without full City utilities. Mr. Bednarz discussed the information with the Commission. Commissioner Kirchoff asked regarding the intersection of 16151 and Roun Boulevard. He asked if there was some type of business in the rural reserve. Mr. Bednarz stated the property he was talking about was outside of the rural reserve. -Z7- @ I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat~ ad.- Will Neumeister, Communit Development Director '.L- FROM: Courtney Bednarz, City Plann' SUBJECT: Consider Special Use Permit/Clocktower Commons - Planning DATE: September 2, 2003 INTRODUCTION The Council is asked to review a Special Use Permit request for a Planned Unit Development (PUD) consisting of five commercial properties on approximately 8.63 acres. As you may recall, the Council recently approved an ordinance amendment to allow a service station to be constructed during the initial stage of the proposed development with planned unit development approval. This application combines all of the elements of the development to ensure a well- coordinated development of high quality will be achieved on the subject property. This Planned Unit Development will include the following elements: . Overall PUD for Andover Clocktower Commons (development and design standards, architectural design, landscaping, signage, association documents) . SUP for service station and car wash on Lot 1 . SUP for drive through for restaurant on Lot 2 . SUP for drive through for bank on Lot 3 . SUP for on sale liquor for restaurant on Lot 4 DISCUSSION DEVELOPMENT STANDARDS * Lots Each of the proposed lots will conform to the Shopping Center Zoning District requirements provided in City Code 12-3-4 Minimum District Provisions as discussed in the preliminary plat report. Building Setbacks The proposed structures will conform to the 50 foot minimum setback requirements from county roads as well as the Shopping Center Zoning District setback requirements. Parking/Drive Lane Setbacks The parking areas and drive lanes conform to the 20 foot setback from property lines adjacent to public streets with the exception of the drive through on Lot 2. A portion of this drive lane is located 10 feet from the property line. This adjustment was made to accommodate traffic circulation and to allow sufficient stacking for the drive through. Parking The proposal exceeds the City's minimum parking requirements. Additional parking is provided to accommodate the needs of individual businesses within the project. Additionally, the bank/office building may be expanded to include a second story if demand exists. DESIGN STANDARDS * Architecture The architecture of the structures significantly exceeds the City's minimum requirements for commercial buildings. Building elevations are provided in the attachments. Color renderings will be presented at the meeting. A combination of stone, brick, glass and Exterior Insulated Finishing System (EIFS) will be used on the structures. Asphalt shingles are proposed. The Dairy Queen building will retain its corporate design but the color scheme of the stone and EIFS will match the rest of the center to allow variety within the unified theme. A covered walkway or arcade will be provided along the front of the retail center as indicated on the architectural plans. Site Design The proposal includes a number of features beyond typical requirements for a commercial development. These features will help create an excellent image for the development and complement the civic uses in this area of the City. / The signature plaza area at the southwest comer of the development will provide a clocktower feature, water features, and a boardwalk/community open space overlooking a raingarden. Existing mature oak trees will be preserved in the landscaped area to the immediate northeast. Additional detail is provided in the attachments. Patio areas are provided near the clocktower feature, at the restaurant, retail center, service station and Dairy Queen sites. The landscaping plan illustrates that restaurant and Dairy Queen patio areas will be well landscaped. An interior sidewalk is also provided to link the sites. Additional detail is needed on the proposed materials, borders and accents for both the sidewalk and patio areas. Staff recommends a material and design to compliment the building architecture instead of plain asphalt or concrete. Areas for planters to be located along the arcade should also be identified. Trash Enclosures The trash enclosures are designed to match the architecture of the structures within the development and will be surrounded with landscaping to compliment this design. Details of the trash enclosures are provided in the attachments. LANDSCAPING PLAN * The landscaping plan provides an excellent combination of trees, shrubs and flowers arranged to further compliment the quality of the development. Foundation plantings around the buildings. Perimeter trees and shrubs as well as existing mature trees that will be saved will frame the site. Plantings within the landscaped areas of the development, including parking islands will complete the landscaping theme of the development. The only improvements staff can identify would be to add the same variety of species in shrub beds along Crosstown -2-- Boulevard as is provided along Bluebird street NW. Additionally, the landscaped corridors extending from the access to Bluebird Street NW and the landscaped area to the east of the service station should provide shrub beds to continue this theme. SIGNAGE * Clocktower/Area Identification Sign As illustrated in the attachments, the proposed clocktower is not only a landmark, but also a desirable architectural feature and area identification sign. The materials and colors would match those of the structures within the development. The height of the clocktower is proposed to be 33 feet. The signage area of the clocktower would be limited to approximately 22 feet. The signage will conform with the typical area identification sign height maximum of 25 feet. Monument signage is also proposed at the northwest and southeast comers of the development. These signs will also match the architectural theme of the development and be beautifully landscaped. Details of these signs are provided in the attachments. ASSOCIATION DOCUMENTS * The City will need to review the document(s) that provides for maintenance of the properties. A provision of the document will need to allow the City access to the property for utility and storm water maintenance. " A second provision will need to establish a repair, maintenance and replacement program and j funding for the private drive, parking areas, private utilities and all common areas and other improvements. . SUP for service station and car wash on Lot 1 Service stations are special uses which require Council approval in the Shopping Center Zoning District. Review of these permits includes the following elements: . Site design with particular attention to traffic circulation . Review of landscaping and screening . Review of building and canopy design with particular attention to signage and lighting . Ensuring adequate stacking for the car wash The design of the site conforms with applicable building setbacks for both the structure and canopy. The building design will conform to the overall design theme of the development which includes desirable materials such as stone, brick and glass. The design of the car wash will allow stacking of five vehicles before conflicting with parking stalls on the west side of the parking area. Lighting and signage on the canopy will need to be reviewed as a part ofthe commercial site plan review. Lighting under the canopy will be required to be recessed into the underside of the canopy to prevent glare. Staff will work with the applicant to provide some berming along the perimeter ofthe service station site to soften views into the site. Above ground fuel storage is not a part of this permit. SUP for drive throul!:h for restaurant on Lot 2 Drive throughs are special uses which require Council approval in the Shopping Center Zoning District. Review of these permits is intended to ensure adequate stacking for vehicles and to ensure the noise and lighting associated with this type of use will not adversely affect -3- surrounding properties. The site was redesigned to provide stacking of up to six vehicles behind / the order sign with additional stacking for another five vehicles beyond the order sign. The noise and lighting generated by the drive through are less of a concern due to the fact that the site is surrounded by commercial uses of a similar nature. There is no canopy proposed for this drive through. SUP for drive throue:h for bank on Lot 3 Stacking is provided for seven vehicles with additional stacking as the drive through widens into three lanes as shown on the site plan. The photometric plan provided by the applicant does not include readings for the drive through. City Code 12-14-8 Glare requires lighting to be shielded and directed downward. The maximum light allowed at residential property lines is 0.4 foot candles. Any lighting for the canopy will be required to be recessed into the canopy to ensure it will be directed downward and will not adversely affect residential properties to the southeast. SUP for on sale liquor for restaurant on Lot 4 On sale liquor is a special use which require Council approval in the Shopping Center Zoning District. This type of review is intended to limit the locations of this type of use to appropriate areas of the City and also to ensure compliance local ordinances and with State Statutes. Andover requires on sale liquor establishments to be located a minimum of 1,000 feet from schools. A graphic is included in the attachments to demonstrate compliance with this requirement. The applicant will also be required to obtain a liquor license from the City Council. Attachments / Resolution Location Map Applicant's Letter Development Packet (Full Size in packet) Planning Commission Minutes Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed special use permit. Staff Recommendation Clearly, the proposal represents a substantial effort by the applicant to create a unique and high quality commercial development that will provide a mix of commercial uses that are much needed in this area ofthe City. ACTION R.EQUESTED The Council is asked to approve the proposed special use permit subject to the conditions in the attached resolution. Cc: Landform 650 Butler North Building 510 First Avenue North Building Minneapolis, MN 55403 -1-- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -01 A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF LANDFORM, INC. FOR A PLANNED UNIT DEVELOPMENT TO DEVELOP ANDOVER CLOCKTOWER COMMONS A COMMERCIAL DEVELOPMENT TO BE LOCATED AT THE NORTHEAST CORNER OF HANSON AND CROSSTOWN BOULEVARDS LEGALLY DESCRIBED AS LOT I, BLOCK 2 HAMILTON SQUARE, ANOKA COUNTY, MINNESOTA. WHEREAS, Landform, Inc. has requested a Special Use Permit for a Planned Unit Development to develop a residential development Andover Clocktower Commons a commercial development pursuant to Ordinance No. 112, An Ordinance regulating Planned Unit Developments on the property legally described above, and; WHEREAS, The Planning Commission finds the request meets the criteria of City Code 12-15-6 regulating Special Use Permits and City Code 13-3-1 regulating Planned Unit Developments, and; WHEREAS, a public hearing was held before the Planning and Zoning Commission and there was no opposition to the request; and; WHEREAS, The Planning and Zoning Commission is recommending to the City Council the approval of the Special Use Permit for the Planned Unit Development as requested, and; WHEREAS, The Council finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding land, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission permitting the following: I. Special Use Permit for a service station and car wash on Lot I subject to the conditions listed in this resolution. 2. Special Use Permit for a drive through for restaurant on Lot 2 subject to the conditions listed in this resolution. 3. Special Use Permit for a drive through for drive through for bank on Lot 3 subject to the conditions listed in this resolution. 4. Special Use Permit for on sale liquor for restaurant on Lot 4 subject to the conditions listed in this resolution. 5. Planned Unit Development for Andover Clocktower Commons per plans revised August 7,2003 and stamped received by the City of Andover August 7, 2003 subject to the following: -~- a. The bank/office building may be constructed with a second floor. Any I adjustments to the proposed plan shall be reviewed by the Andover Review Committee. b. The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crosstown Boulevard (CSAH 18) was previously dedicated to Anoka County and that no access to these roadways will be permitted without approval from the Anoka County Highway Department. c. The interior trail and outdoor patio areas shall be designed and constructed to complement the building architecture. Plain concrete or asphalt are not acceptable. d. The Clocktower feature shall provide brick at the comers adjacent to the clock to replace EIFS Color #2. e. The raingarden landscaping must be further detailed and approved by the Andover Review Committee. f. All perimeter shrub beds shall provide a variety of species within each planting bed. One plant species per planting bed is not acceptable. g. Additional shrub planting beds shall be located in the landscaped corridors along the west and southeast sides of Lot 2. 6. Each ofthe proposed uses shall be required to complete the commercial site plan review process administered by the Andover Review Committee. 7. A provision of the association documents shall allow the City access to utilities on each of the properties. 8. A provision shall be added to the association documents to establish a repair, maintenance and replacement program and funding for the private drive, parking areas, private utilities and all common areas and other improvements. 9. That the Special Use Permit shall be subject to a sunset clause as defined in City Code 12-15-6. Adopted by the City Council of the City of Andover on this _ day of ,2003. ATTEST CITY OF ANDOVER Victoria V olk, City Clerk Michael R. Gamache, Mayor -6- Andover Clocktower Commons ..;aJJJ~D s~ ~~ ~ G ffi o 0 I:::J y- g~=:\w tr'\ I 1\\ 1/ 0.:::::. ~~ z?,-/ " / -- :u:: --\-- II J:~ <-f:=~~= === ",,\ I 1 10 I I I ~ r-- t--f- f- - ~ _ - - /' - r--- ~ ,--f- .~ "-i= _- -~ - ~~""~- - - ~( <:-- -~ - I< - I-- ~ ----,__ _ -- _I-- ~_ ~/~ r- ~ '- ,\; r- 1--1-- - 1\ S~ I I ;J~ ' Qlli r=r= ~ A %t= ~ II I \ "".~ I ~ ~ A , , CR J::O ;~I IVVI'I I:jLVU ~~ ;::-f:::::: t=~ ~ \ f--.(t I--":::: f--:: f-- - r-- r-- _ I-- - r-- t I--:: N ~ I I I \ LlJo ~1 I - 150nl-b1 -- - - - f- - \---- - 'i Q- ,-- t/Y+= V "- I -'- I I I \\ 1111\ \ I~ 1 NfffitlliBr-- r--- f-- r- r-- -----j r--:::: f-- r-- r--- I\~ I r- r-- I ~ I r I I r- I--- \ 1---1 -'\ I J r- 1---1;:; T~ -~ 11 f-- W1 47T IN ~ 1 II ~ r-- ~u: T"'n TK I J r- . N , I w~. Project Location Map . Andover Planning -7- ~~~t~ ~ , LANDFORM J RECEIVED MINNEAPOLIS' PHOENIX J I!! "Ii r....~"l :J _ L::"" I .-J July 21,2003 CITY OF ANDOVER Courtney Bednarz City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 RE: Request for Approval of Site Plan, Special Use Permit, Preliminary Plat and Final Plat for Andover Clocktower Commons Dear Mr. Bednarz, On behalf our client, Landform is pleased to submit this application for "Andover Clocktower Commons", a mixed commercial development at the northeast quadrant of Crosstown Boulevard and Hanson Boulevard. It is our intent to develop the property as a Planned Unit Development (PUD) with a high level of amenities and a mix of retail and office uses. The site plan includes a Clocktower entry feature at the corner of the Hanson and Crosstown Boulevards, which would be a landmark for this development and the Andover community. The Clocktower feature would be integrated with the public trail system and the private sidewalks within the development to allow convenient pedestrian access. The development would include integrated landscaping with water features and patios to be enjoyed by patrons. The property would be developed by a master developer and maintained under an association. The association would maintain the common elements, such as the shared parking, Clocktower and landscaping. As part of the PUD, the developer has established design standards to ensure quality building design. The buildings would be constructed of high-quality materials and would be designed to ensure compatibility within the development. Site Plan Andover Clocktower Commons includes five separate parcels with gas/convenience, a drive-through restaurant, bank, sit-down restaurant and a mix of retail/office uses. The developer is working to finalize the tenant mix. The developer has invested a great deal to ensure that this development is a high-quality development with the Clocktower Commons area as a focal point for the intersection of Hanson and Crosstown Boulevards. The buildings would be constructed with a mix of brick, stone and rock- face block with EIFS accents. All buildings finishes would be compatible and the final design is subject to approval of the developer to ensure quality and consistency with the design standards. 650 BUTLER NORTH BUILDING 510 FIRST AVENUE NORTH MINNEAPOLIS. MN 55403 OFFICE: 612.252.9070 FAX: 612.252.9077 www.landform.net -g- Courtney Bednarz Re: Andover Clock lower Commons Page 2 July 21, 2003 The development team understands the importance of creating quality buildings, particularly at this intersection. Consequently, we have designed all four sides of the building to have the same high-quality materials and design. To ensure that the elevations facing Hanson Boulevard do not look like the back of the building, we have wrapped the south corner of the retail building with windows and continued those windows along the service corridor that runs along the back of the building. The service corridor will provide safe employee access to the centrally located receiving and trash/recycling area in the retail building. Limited access points will be provided as emergency exits from this corridor. No customer access is provided from the employee corridor. The addition of windows and decorative awnings will maintain the quality exterior finish from the front to the rear elevation. Trash and recycling will be internal for the gas/convenience, retail and restaurant buildings on Lots 1, 4 and 5. The trash and recycling areas for the restaurant and bank/office buildings on Lots 2 and 3 will be designed to match the building elevations. A master sign plan has been prepared to ensure that all signage is consistent throughout the development. The main development signage would be located on the Clocktower, but additional signage would be provided on the building sign bands and at the project entrances. A conceptual sign plan has been submitted for your review. The landscaping plan includes a strong emphasis on the Clocktower Commons area. While the pond feature and Clocktower are clearly the emphasis, landscaping has been chosen to complement these features and provide an attractive, comfortable area to relax, visit with friends or enjoy a cup of coffee. The developer has created a number of patio areas throughout the development. In addition to the outdoor dining/patio areas at both of the freestanding restaurant sites, a central patio area has been incorporated into the retail building. This central patio area is enclosed on three sides but open towards the east. We anticipate that this area could be used as dining space for coffee shops, bakeries or sandwich shops that may locate on either side of this patio space. Additionally, patio spaces are provided on the east sides of the retail building and the gas/convenience store. These patios may be used by employees or customers to enjoy a meal, visit with friends or simply read the paper. These patio spaces are one of the many "extras" that are provided as part of the PUD. Special Use Permit The developer is requesting Special Use Permits for the following: 1. A PUD to allow the development of Andover Clocktower Commons 2. A quality, sit-down restaurant with liquor on Lot 4 3. A bank with drive-though on Lot 3 4. A restaurant with drive-through on Lot 2 5. A gas/convenience store with car wash on Lot 1 650 BUTLER NORTH BUILDING 510 FIRST AVENUE NORTH MINNEAPOLIS, MN 55403 OFFICE: 612.252.9070 FAX: 612.252.9077 www.landform.net -'1- Courtney Bednarz Re: Andover Clock tower Commons Page 3 July 21, 2003 , We have reviewed the Special Use Permit standards and believe that all of the , requested Special Use Permits meet the standards outlined in Section 5.03 of the Zoning Ordinance. Specifically, 1. The proposed development would offer much needed services to the City of Andover in a high-quality, attractive environment. Andover Clocktower Commons would be developed by a master developer who will ensure the quality of the buildings and tenants within the center. The development would have no adverse effect on the health, safety, morals or general welfare of the surrounding lands. 2. The proposed development would exceed City parking requirements and would have no adverse effect on adjacent streets. The development is being developed in a manner consistent with the existing SC (shopping center) zoning and the streets can accommodate the anticipated traffic. 3. The development is consistent with the SC zoning district and the Comprehensive Plan, however, the proposed development brings a much higher level of design than was originally anticipated for this site. This development offers a mix of office and retail uses that are demanded by the residents of Andover. In particular, the development will offer restaurant and retail uses that are not currently available near this civic center. Demand for these uses is , generated from City Hall, the schools, the ballfields and the possible community I center. The proposed Andover Clocktower has the potential to become a community landmark and will likely improve the views in the area. We hope to begin construction of the project this fall. We expect to begin construction of the retail building and bank/office in the first phase, followed by the remainder of the development next spring. We requesting the flexibility to phase this project based on market demand, which may dictate that the gas/convenience store be constructed prior to completion of the retail component. Preliminary Plat and Final Plat We are requesting approval of the preliminary and final plat to replat Lot 1, Block 2, Hamilton Square. We are proposing to create five new lots with shared parking and access. Cross access and parking agreements would be part of the development covenants, which will also ensure maintenance of the Clocktower common space. The proposed plat complies with all ordinance requirements for the PUD. We look forward to bringing Andover Clocktower Commons to the community. We believe that the proposed development serves the needs of the community in an attractive, high-quality development. We look forward to working with you to begin construction. 650 BUTLER NORTH BUILDING 510 FIRST AVENUE NORTH MINNEAPOLIS, MN 55403 OFFICE: 612.252.9070 FAX: 612.252.9077 www.landform.net ...../d- Courtney Bednarz Re: Andover Clocktower Commons Page 4 July 21,2003 I understand that this item will be schedule for Planning Commission review on August 12th. We hope to begin construction this fall and, therefore, we request that the item be schedule for City Council as the earliest possible date. If you have any questions, please call Darren Lazan or me at 612.252.9070. 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'" ,~ 1\ D 0 ,W '" - .... . ....I"Z. t-- /..../ ! ill 0 I ~ " ~ 'I - > u'a 4 s ~ ! ~ ~ u 0 > W , II' ~.l '" "j z l!: I ~ rr r :" ~ ~ :\ <il lO ~ " ~ t!~ ill ~ Q ~ Q... ~ a ~ I- ~ l ~ In I I- I oJ) . LU . Z . Z ; 'I i:'i' Q , "' ; ~ , ILl oc r: z ill I- !3 ~ t ~ 0 1\ ,~ ~,~ ~ GJg a: ! I- I 0 {i ill ILl I ~ ~ '>I. : z LL :r ~ -<,( Ll.q: Z ill to ~ 0 (i ~ ,~ 9 ~ ---l ~ tf) ~ I- U o u 0 IX [i I- tz ILl :]: ~ ~!3 '!.l o -' I 1\ I I "' -' r U {' 1: 1-----1 r'" \J ...~ 2l ...~ " , d . ~ . ~~ . i!i.~ ~~. ~~ -2?- Regular Andover Planning and Zoning Commission Meeting Minutes - August 12, 2003 Page 5 \ / heir rights to develop the land and they need to try to work within the parameters as muc they can but they have previously allowed cul-de-sacs almost as long, Commissioner ache stated he liked the idea of shortening the cul-de-sac and expanding the park. Discussion continued in regar where the park should be placed in the development. Chairperson Daninger recapped the ideas what was talked about at the meeting. Discussion ensued in regards to the county roads an at they should require the developments to do. The Commission also recapped their inions again on the issues of the cul-de-sac. Commissioner Jasper stated that it did not seem ' r to require all of the road improvements requested by the county, but dividing the cost a developments makes the most sense. Mr. Bednarz stated that this item would be before the Council at the September 2, 2 City Council meeting. , ~ PUBLIC HEARING: PRELIMINARY PLAT OF ANDOVER CLOCKTOWER \ COMMONS LOCATED AT THE NORTHEAST CORNER OF HANSON AND / CROSSTOWN BOULEVARDS. Mr. Bednarz explained the subject property was created in 1997 as one of the commercial properties in the Hamilton Square Plat. The applicant is proposing to plat the property into five commercial properties to create a high quality commercial development to help serve the needs of the surrounding neighborhoods. Mr. Bednarz discussed the staff report with the Commission. Ms. Kendra Lindahl stated she was a land use planner with Landform representing the developer. She made a presentation to the Commission on Andover Clocktower Commons. Commissioner Jasper asked Ms. Lindahl if it was common to break these up into separate lots for the different businesses. Ms. Lindahl stated it is not uncommon at all with major chains because some of the businesses like to own their own land. Commissioner Jasper stated the last time they talked about this, she requested they allow a gas station to be built first, and he wondered what changed. Ms. Lindahl stated at this point, they would still like to work with flexibility but there were other businesses that were interested right away and they were still planning on a gas station. She stated the phasing for this is a matter of fall and spring. -23- Regular Andover Planning and Zoning Commission Meeting Minutes - August 12, 2003 Page 6 . I Commissioner Jasper asked if they could find out who the tenants would be. Ms. Lindahl stated they have not finalized the tenants yet but as soon as they have worked out a deal, they will be able to let everyone know who the tenants will be. Commissioner Greenwald asked if they do not have access onto Crosstown Boulevard, Ms. Lindahl stated they currently do not have access but they are requesting the County allow a right-in, right-out access onto Crosstown Boulevard. Motion by Greenwald, seconded by Gamache, to open the public hearing at 8:38 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote. There was no public input. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 8:39 p.m. Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. Commissioner Kirchoff stated he hoped the developer will work with the County and City to make the improvements on Hanson and Crosstown and that will help the development. Commissioner Greenwald felt there would be a lot offoot traffic. Commissioner Jasper \ asked if there was any concern about the foot traffic coming from the schools across / Hanson. Commissioner Gamache stated there was talk a few years back about installing an overpass on Hanson Boulevard and would that increase the talk about installing one. Mr. Bednarz stated the main crossing will be at Hanson and Crosstown but it does not serve the middle school to cross there. In the long term, as the transportation plan indicates, there will be a signalized intersection at the middle school and I 54th Avenue but that is not part of the proposal. Commissioner Gamache asked in regards to the convenience store, he wondered if this should not be on the site because of the cigarettes and issues with the school. Mr, Bednarz stated that was more of an issue for high school aged children. Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No. _, approving the preliminary plat of Andover Clocktower Commons located at the northeast comer of Hanson and Crosstown Boulevard with the conditions of the attached resolution as written. Commissioner Jasper stated the project has many amenities, and he thought the clock tower will make this more of an exciting project. Chairperson Daninger agreed, Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote. Mr. Bednarz stated that this item would be before the Council at the September 2, 2003 City Council meeting. -24-- Regular Andover Planning and Zoning Commission Meeting Minutes - August 12, 2003 Page 7 - - . , PUBLIC HEARING: SPECIAL USE PERMIT (03-08) FOR PLANNED UNIT DEVELOPMENT REVIEW OF ANDOVER CLOCKTOWER COMMONS, A COMMERCIAL DEVELOPMENT TO BE LOCATED AT THE NORTHEAST CORNER OF HANSON AND CROSSTOWN BOULEVARDS. Mr. Bednarz explained the Planning Commission is asked to review a Special Use Permit request for a Planned Unit Development (PUD) consisting of five commercial properties on approximately 8.63 acres. Mr. Bednarz discussed the item with the Commission. Motion by Greenwald, seconded by Gamache, to open the public hearing at 8:38 p,m. Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote, There was no public input. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 8:39 p.m. Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. Motion by Greenwald, seconded by Gamache, to recommend to the City Council j approval of Resolution No. _, approving the Special Use Permit subject to the conditions in the attached resolution. Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. Mr. Bednarz stated that this item would be before the Council at the September 2, 2003 City Council meeting, PUB EARING: AMENDMENT TO ORDINANCES 8,10, AND 40 AMENDl UBDIVISION WITHIN THE RURAL RESERVE. Mr. Bednarz explaine . the spring of2003, the City established a "Rural Reserve" area for portions of the City that . I need to be reserved for urban density residential development. Currently, there ar restrictions on subdivision of these lands in either the zoning or subdivision ordinance. language should be added to these ordinances to prevent premature subdivision of the "Ru eserve" area without full City utilities. Mr. Bednarz discussed the information with the Comm Commissioner Kirchoff asked regarding the intersection of 16151 a Round Lake Boulevard. He asked if there was some type of business in the rural res e. Bednarz stated the property he was talking about was outside of the rural res -u-- @ , - CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.Cl,ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato! Will Neumeister, Community evelopment Director t.d- FROM: Courtney Bednarz, City Plannef SUBJECT: Consider Final Plat/Andover Clocktower Commons - Planning DATE: September 2, 2003 INTRODUCTION The City Council is asked to approve the final plat ofthe project to be known as "Andover Clocktower Commons". DISCUSSION , The final plat is found to be in compliance with the preliminary plat and applicable ordinances, . The attached resolution itemizes the remaining steps before the final plat can be released to be recorded at Anoka County. Access to Crosstown Boulevard It is important to note that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crossstown Boulevard (CSAH 18) was previously dedicated to Anoka County and that no access to these roadways will be permitted without approval from the Anoka County Highway Department. ACTION REQUESTED Please adopt the attached resolution approving the final plat. Attachment Resolution Location Map Final Plat (full size plan in packet) Cc: Cc: Landform 650 Butler North Building 510 First Avenue North Building Minneapolis, MN 55403 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION APPROVING THE FINAL PLAT OF "ANDOVER CLOCKTOWER COMMONS" AS BEING DEVELOPED BY LANDFORM, INC. LOCATED IN THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 23, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS FOLLOWS: Lot I, Block 2 Hamilton Square, Anoka County, Minnesota. WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Andover Clocktower Commons"; and WHEREAS, the Developer has presented the final plat of Andover Clocktower Commons; and WHEREAS; the City Engineer has reviewed such final plat for conformance with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Andover Clocktower Commons contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal and engineering costs as determined by the City Engineer. 3. The developer shall provide an escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site grading is completed, a letter from the developer's engineer that lots are graded according to the approved grading plan. 4. The final plat shall not be signed by the Mayor and Clerk until there is an executed Development Contract & all associated fees, escrows and bonds have been paid. 5. The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crossstown Boulevard (CSAH 18) was previously dedicated to Anoka County. This must be reflected on the final plat. No access to these roadways will be permitted without approval from the Anoka County Highway Department. 6. The 'drainage easement' label at the southwest comer of the property shall be changed to 'drainage and utility easement'. 7, Developer is responsible for obtaining all permits from U,S. Army Corps of Engineers, DNR, LGU, Coon Creek Watershed District, MPCA and any other agency that may be interested in the site. Adopted by the City Council of the City of Andover this _ day of ,2003. , CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R. 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' ", , ," ' ' ..., " I 'Ii ,; u ;ii i,: ;"'; , ' '''' " ,', " ' .. ,. , ..," ".". . "'" I" "I " ' ,".. . ,0 .. .,.." ... ..,' ," , 'T11i' ...." ' ,.,' , " . ' 'i . . .,,, ,il !n~;m Ii! Jim !! Ii j,i II mill j JI! ~lll, II rll n .II ~ND6VE~ (!!) 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVERMN,US TO: Mayor and City Council CC: John Erar, City Administrato~ FROM: Will Neumeister, Community Development Director wL SUBJECT: Consider Amendments to City Code/Title 11, 12 & 13/Rural Reserve -- Planning DATE: September 2, 2003 INTRODUCTION In the spring of2003, the City established a "Rural Reserve" area for portions of the City that will need to be reserved for urban density residential development. Currently, there are no restrictions on subdivision of these lands in either the zoning or subdivision regulations (Title 11, 12 & 13 of City Code), New language should be added to these sections of the City Code to prevent premature subdivision of the "Rural Reserve" area without full City utilities. DISCUSSION There are multiple places in both the zoning and subdivision regulations of City Code that need to have provisions added to have the desired effect (i.e. no subdivision without full city utilities) in the "Rural Reserve" areas, The following sections are suggested to be added or deleted from Title 11, 12 & 13 of City Code (underlining and bold letters represents the new language to be added), It is suggested that the Zoning Regulations (Title 12 of City Code) Table of Minimum Requirements (12-3-4) should have a column added for Agricultural Preserve land and have minimum lot size and lot width as well as setbacks that would apply to land in the "Rural Reserve" area: Lot Area Per Dwelling Unit in the R-I and Agricultural Preserve District for land that is in the "Rural Reserve" area (1- Family Homes in the Rural Reserve Area) - 40 acres. A portion of the table (12-3-4) is attached at the end of this report. Note that the other minimums for setback, lot width, etc. should also be included in the changes that will be considered to be added to the section of City Code regulating land that is in the Agricultural Preserve District (by reference it was made a zoning district). Therefore the column should be added to the table to reflect that these minimums will be required in Agricultural Preserve areas, The Subdivision Regulations (Title 11 of City Code) should have the following sections added J to restrict subdivisions until the full City utilities are extended: 11-3-1 General Requirements E. M.S. 462.358, Subd. 2A, autltorizes tlte citv to condition approval oftlte subdivision of propertv on tlte construction and installation of certain utilities. Tlte intent of tit is section is to specificallv set out tlte required improvements wlticlt promote and protect tlte public Itealtlt, safetv and f!eneral welfare. Tlte citv reserves tlte rif!ltt to require additional improvements if deemed necessarv bv circumstances and conditions unique to tltese particular lands. No subdivision of land is allowed in tlte area desif!nated on tlte Compreltensive Plan as "Rural Reserve" unless storm sewer, sanitarv sewer and a municipal water supplv are constructed to serve tlte area beinf! divided. 11-1-6 Restrictions on Filing and Recording C. Was a separate parcel of not less than two and one-half (2 Y: a.) acres in area and one hundredfifty (150') feet in width on January 1, 1966 or is a single parcel of land not less than jive (5 a.) acres in area and having a width of not less than three hundred (300') feet, and its convevance does not result in tlte division of tlte parcel into 2 or more lots or parcels, anv one ofwlticlt is less titan five (5) acres in area or tltree hundred (300) feet in widtlt. except land that is in tlte Rural Reserve area and is furtlter restricted bv tlte section that follows. D. Is located in tlte Rural Reserve area (as desif!nated in tlte Andover Comprehensive Plan) and is residential or af!riculturalland of not less titan fortv (40) acres or less titan five Itundred (500) feet in widtlt and its convevance does not result in tlte division oftlte parcel into 2 or more lots or parcels. anv one ofwlticlt is less titan fortv (40) acres in area or five hundred (500) feet in widtlt. Similarly, changes are needed for the Lot Split Section of City Code (13-1-8), as shown below: D. No subdivision of land is allowed in the area desif!nated on tlte Comprehensive Plan as "Rural Reserve" unless storm sewer, sanitarv sewer and a municipal water supplv are constructed to serve tlte area beinf! divided. PLANNING COMMISSION RECOMMENDA nON The Planning Commission unanimously recommended approval of the proposed changes. -2- ACTION REQUESTED The City Council is asked to review and approve these changes to City Code (Title 11, 12 & 13) to prevent premature subdivision of lands set aside for future urban density residential (i.e. the "Rural Reserve" areas), Respectfully submitted, UdtI Jk~_~ Will Neumeister Attachments Proposed Ordinance With Changes to Title 11, 12 & 13 of City Code Map of "Rural Reserve" area Planning Commission Minutes of August 12,2003 -3- / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO, - AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains the following changes to City Code to prevent premature subdivision of lands within the "Rural Reserve" areas of the City without full city utilities: Changes to Title 11 of City Code: 11-3-1 General Requirements E. M.S. 462.358, Subd. 2A, authorizes the city to condition approval of the subdivision of property on the construction and installation of certain utilities. The intent of this section is to specificallv set out the required improvements which promote and protect the public health, safety and l!:eneral welfare. The city reserves the ril!:ht to require additional " improvements if deemed necessarv bv circumstances and conditions unique / to these particular lands. No subdivision of land is allowed in the area desil!:nated on the Comprehensive Plan as "Rural Reserve" unless storm sewer, sanitary sewer and a municipal water supplv are constructed to serve the area beinl!: divided. 11-1-6 Restrictions on Filing and Recording. B. Was a separate parcel of not less than two and one-half (2 Y, a,) acres in area and one hundred fifty (150') feet in width on January 1, 1966 or is a single parcel of land not less than five (5 a.) acres in area and having a width of not less than three hundred (300') feet, and its convevance does not result in the division of the parcel into 2 or more lots or parcels, any one of which is less than five (5) acres in area or three hundred (300) feet in width, except land that is in the Rural Reserve area and is further restricted bv the section that follows. C. Is located in the Rural Reserve area (as desil!:nated in the Andover Comprehensive Plan) and is residential or al!:riculturalland of not less than forty (40) acres or less than five hundred (500) feet in width and its conveyance does not result in the division of the parcel into 2 or more lots or parcels, any one of which is less than forty (40) acres in area or five hundred (500) feet in width. / -4-- Changes to Title 12 of City Code: I A new column will be added to the table of minimum-requirements (12-3-4) to show the minimum lot size in the Agricultural Preserve area as 40 acres, minimum lot width of 1,320 feet, and minimum setbacks and home sizes identical to those of the R-I zoning district. Changes to Title 13 of City Code: 13-1-8 Compliance With Provisions D. No subdivision ofland is allowed in the area desil!:nated on the Comprehensive Plan as "Rural Reserve" unless storm sewer, sanitarv sewer and a municipal water supplv are constructed to serve the area beinl!: divided. Adopted by the City Council of the City of Andover on this 2nd of September, 2003. ATTEST: CITY OF ANDOVER I Victoria Volk, City Clerk Michael Gamache, Mayor I -!7- , / R1 A . Preserve New Lot Area Per Dwelling Unit (sf) 1 - Family Homes 2,5 acres 1- Family Homes in the Rural Reserve 40 acres 40 acres Single - Family Twin Homes Single - Family Attached 1 - Bedroom Apartment unit 2 - Bedroom Apartment unit Floor Area Per Dwelling Unit (sf) 1 - Family Homes 960 960 Single - Family Twin Homes Single - Family Attached 1 - Bedroom Apartment unit Each Additional Apartment Bedroon ( .1 ) Lot Dimensions Lot Width - Front Setback Line (feet) 300 1,230 Lot Depth (feet) 150 1,230 Minimum Garage Size (square feet) 440 440 Non - Residential Lot Area (square feet or 5 acres 40 acres / acres Minimum District Size Height (maximum) 35 35 Land Coverage (maximum % of 20 20 structures Any yard Setback (from County Road) 50 50 Front yard Setback (feet) 40 40 Side yard Setback from interior lotline 10 10 Side yard Setback from property line 40 40 adjacent to street Attached Residential garage (over 20' wide) from interior lotline Rear yard Setback 50 50 Rear yard setback for any residential 40 structure from property line adjacent to city street subject to Ord. 8, Section 4.05 see reverse side) -{, - 2020 Comprehensive Plan Sewer Staging plan J ~ ' ,;jiEF~'" iK'i1IIi-'~ II '-'LLJ I..f::j ." n 1 II ~ II &.. _ ~ ~'rr ~ c: Y7~ ~jl --~ -h "\ ;r S! ~ --';:~ W' j ....l::; '" I) ~~HE ~~ '/ 7 ~ ~ ~ ~~~ ~t h II) 2 ~ ,MLJ Z I r--,~ ~ ~' -/,&. ~ ~ '" II) !/-- ---j ~ ~ ~\> 16:)1 D.. v......-n J-~:J~i h ~f-...( "",t: ~ \- - ~ '" r:r I-: '" y J-~~~~ht~~.+, , :GJ -I~ I 111111 ................' ~ n ,~ MJ -~ 1 IL/I$$~~~ ... h::r 9l " _~I: 0/x.llllJli( ~~ """"','," " D~ M' t == ~t-~ ';;, ;'7,'>..:;\:.~ B> ~T & ~ I JI- TII m ~G~~~ ~ . 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IlIlIm ~I tLJ t I{At E In 'iiim II = .. ~~ ~.- ElIII I IIIlIlIli ~ l' ,/2020 MUSA Boundary Sewer Staging .. 2000-2005 c=J 2005-2010 r-/'-l 2010-2015 c=J 2015-2020 r>l Rural Reserve -7- Regular Andover Planning and Zoning Commission Meeting Minutes - August 12, 2003 Page 7 ; UBLIC HEARING: SPECIAL USE PERMIT (03-08) FOR PLANNED UNIT D LOPMENT REVIEW OF ANDOVER CLOCKTOWER COMMONS, A COM CIAL DEVELOPMENT TO BE LOCATEDAT THE NORTHEAST CORNER HANSON AND CROSSTOWN BOULEVARDS. Mr. Bednarz explain the Planning Commission is asked to review a Special Use Permit request for a Planned Un' evelopment (PUD) consisting of five commercial properties on approximately 8.63 acres. Motion by Greenwald, seconded by Gamache, open the public hearing at 8:38 p,m. Motion carried on a 6-ayes, O-nays, I-absent (Vatn There was no public input. Motion by Kirchoff, seconded by Gamache, to close the public he Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. Motion by Greenwald, seconded by Gamache, to recommend to the City Councl approval of Resolution No. _, approving the Special Use Permit subject to the conditions in the attached resolution. Motion carried on a 6-ayes, O-nays, I-absent / (V atne) vote. Mr. Bednarz stated that this item would be before the Council at the September 2, 2003 City Council meeting. ~ PUBLIC HEARING: AMENDMENT TO ORDINANCES 8,10, AND 40 AMENDING SUBDIVISION WITHIN THE RURAL RESERVE. Mr, Bednarz explained in the spring of2003, the City established a "Rural Reserve" area for portions of the City that will need to be reserved for urban density residential development. Currently, there are no restrictions on subdivision of these lands in either the zoning or subdivision ordinance, New language should be added to these ordinances to prevent premature subdivision of the "Rural Reserve" area without full City utilities, Mr. Bednarz discussed the information with the Commission. Commissioner Kirchoff asked regarding the intersection of 161 sl and Round Lake Boulevard. He asked if there was some type of business in the rural reserve. Mr. Bednarz stated the property he was talking about was outside of the rural reserve, -1J - Regular Andover Planning and Zoning Commission Meeting Minutes - August 12, 2003 Page 8 Mr, Bednarz showed a map of the rural reserve. J Commissioner Jasper stated his understanding of the rural reserve is the Met Council is saying it is land they will allow to be developed as long as it is at a higher density and it has to go through the approval process with the MUSA. This is why it is being set aside so that it can be a higher density instead of a five acres development in the future. Mr. Bednarz stated that it was an agreement between the City and the Met Council as they are asking all fringe cities to take on a share of the new housing demand. Discussion ensued in regards to how many homes will go into the Rural Reserve in the future. Motion by Gamache, seconded by Greenwald, to open the public hearing at 8:55 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote, There was no public input. Motion by Gamache, seconded by Kirchoff, to close the public hearing at 8:56 p.m. Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote, Commissioner Greenwald stated he thought this was a pretty proactive proposal. Motion by Gamache, seconded by Casey, to recommend to the City Council approval of Resolution No. _, approving the changes to Ordinances 8,10 and 40 to control premature subdivision of lands set aside for future urban density residential, including the addendum, Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. Mr. Bednarz stated that this item would be before the Council at the September 2, 2003 City Council meeting. ted the Planning Commission on related items. Mr. Bednarz mentioned tha ere was a worksession held with the City Council to talk about a couple of items, one was development around Festival Foods and they are anticipating a plat being submitted for roperty to staff this week, He stated the Planning Commission will have an opportum look at that and will include the Target store as well as at least four other commercial pads. Mr. Bednarz explained another item at that meeting was the Cit ing plan. He stated as they have in their materials there is the staging plan map and they e looking at potentially making some adjustments to that staging plan based on where the -<}- @J , / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato!, Will Neumeister, Community evelopment Director tvl-- FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Residential Sketch Plan/l 374 16151 Avenue NW - Planning DATE: September 2, 2003 INTRODUCTION The City Council is asked to review a residential sketch plan for the subject property. The proposed project is located in an R-l, Single Family Rural Residential Zoning District. A rezoning to R-4, Single Family Urban Residential, will be necessary to process a formal plat. The major discussion points are listed below. Additional information follows in the staff report. 1. Access/cul-de-sac length 2. Intersection improvements 3. Park location 4. Neighborhood comments Planning Commission Recommendation The Planning Commission was not in favor of the length of the cul-de-sacs for the proposed proj ect. The Commission was divided on whether the intersection improvements should be required. Dividing the cost of the improvements among all future developments was perceived as more fair than requiring all of the improvements to be paid for by the current proposal. Expanding the park at the south end of the project was viewed as one way of shortening the length ofthe southern cul-de-sac. The Commission was interested in pursuing a trail connection to Drake Street NW if the park was located at the south end of the cul-de-sac, but was concerned about the functionality of the park as shown on the sketch plan The Commission also acknowledged that this location would increase traffic along the long straightaway of the new street for those coming to and from the park. The Commission was not in favor of adjusting the street design as proposed by a neighboring resident. The minutes from this meeting are attached. DISCUSSION The subject property is approximately 19 acres in size. The proposal is to develop the southern 13 acres with urban lots and to preserve approximately 6 acres on the north end of the property for future urban development. 1. Access/cul-de-sac length Access to the development can only be provided from 1591h Avenue NW at this time. I The cul-de-sac to the north will be approximately 695 feet in length. A future street connection , to Yellowpine Street NW could be constructed to shorten the length of the cul-de-sac in the future if the property to the east develops as shown on the sketch plan. The Anoka County Highway Department (ACHD) has indicated that a future street connection to County Road 20 will not be permitted. , Unfortunately, street access was not preserved at the south end of the property when Cambridge Estates Second Addition and Chesterton Commons Third Addition were created. As a result, the southern cul-de-sac is proposed to be approximately 1,lSO feet in length. When this sketch plan was reviewed in 2001, the Council asked the property owner to work with adjacent property owners to achieve a street connection with Drake Street NW. Since that time a house has been constructed on the lot to the southwest of the proposed development. Variances would be needed to allow the cul-de-sacs that exceed the maximum length of SOO feet allowed by the subdivision regulations (Title 11 of the City Code). 2. Intersection improvements The Anoka County Highway Department (ACHD) has provided comments for the proposed development (see attached letter). Due to the fact that the proposal will not require a right-of- way permit from the County, the ACHD does not have the ability to require these improvements. However, the County has encouraged the City to make these requirements conditions of approval. In reviewing the attached comments from the ACHD staff recommends the following. The proposed development does not have access to Yellowpine Street NW and should not be required to pay for improvements at this intersection. The development would be served by intersections at Hanson Boulevard/lS9th Avenue NW and 16151 /Crane Street NW. The development should '\ be required to pay a prorated share of the ultimate design of these intersections. Transportation Plan Figure 16 is attached to illustrate the Hanson/19th A venue intersection. The ultimate design of 16151/Crane Street will likely be similar to the Hanson /1SSth Avenue NW intersection also shown on Transportation Plan Figure 16. Staff asks the Council to discuss this approach and determine a course of action. 3. Park location The Park and Recreation Commission previously indicated that a neighborhood park approximately four acres in size should be located in this general area. The City has the opportunity to acquire four acres through park dedication as the subject property and adjacent property to the east are developed. The Commission indicated that they would prefer the park be located on the north side of the wetland (in the general area of lots 4 -7, Block 3). The intent would be for the park to be expanded to achieve four contiguous acres when the property to the east develops. The applicant asked the Park Commission to consider a park location at the south end of the property at their July 17th meeting (as indicated on the attached sketch plan). The Commission reiterated their desire to have the park located on the north side of the wetland. The minutes from this meeting are attached. The applicant will present information at the meeting to address the location of the park. , 4. Neighborhood comments , Staff met with the two homeowners that live adjacent to the southwest comer of the proposed project. They indicated an interest in the park being located at the south end of the project and 2 would be willing to consider allowing a trail access to the park from Drake Street NW, The homeowners would like to work with the City to establish the boundaries of the park and \ screening/buffering as a part of the overall park design. ) A resident of Woodland Oaks has provided an alternate road design for the north end of the proposed project (please see attached diagram and letter). The intent of the proposal would be to increase the amount of turning movement through the proposed development to reduce the attractiveness of 159th Avenue NW as a cut through route to Woodland Oaks. Staff does not see a problem with the proposed adjustment. However, it should be noted that as development continues, traffic volumes will increase. The adjustment may not provide as much benefit as characterized in the attached letter, particularly if traffic backs up at the intersection of Hanson Boulevard and 161st Avenue NW, The Council is asked to comment on the proposed roadway designs. The adjacent property owner to the east is interested in the design of the south end of the proposed project because he has some buildable property at this location. Access to the property is restricted by the wetland and surrounding development. If the park location is at the south end of the proposed project, this area could be used to satisfy the future park dedication requirements. If the park location is not at the south end of the project, the applicant and neighboring property owner will need to work together to address this situation, Conformance with local and Regional Plans The proposed sketch plan is consistent with the Comprehensive Plan as the property is '\ designated Transitional Residential (TR). This designation indicates that the property will ) transition from rural to urban with the extension of utilities to the property. The property is located in the Metropolitan Urban Service Area (MUSA) and lies within the current growth stage (2000-2005) in the City's Sewer Expansion Plan. Municipal utilities can be extended to serve the entire development. Lots The proposed lots appear to generally conform to the minimum district provisions of Ordinance 8. Portions of Lots 7 and 8, Block 3 will be below the 116,5 feet of required separation between the front property line and a delineated wetland edge, The applicant has demonstrated that the lots are able to meet this requirement for the full minimum lot width of 80 feet. Wetland Fill!Mitigation The applicant is proposing to fill a small wetland that conflicts with the proposed roadway to the south of 159th Avenue NW. Mitigation for the wetland fill area would be provided in another wetland that exists on the site. This approach will need to be reviewed and approved by the watershed district. Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U,S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an "- interest in the site). Initial contact shall be made with the City Engineering Department , regarding this item. 3 The developer is also required to meet the following City Ordinances and all other applicable ordinances: \ / Ordinance No.8, the Zoning Ordinance Ordinance No.1 0, the Platting and Subdivision Ordinance Ordinance No, 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy ACTION REOUESTED The Council is asked to review and comment on the proposed sketch plan. Attachments Location Map Sketch Plan (11x17 in packet) ACHD Comments Transportation Plan Figure 16, Resident Proposal for Street Adjustment Planning Commission Minutes Park Commission Minutes '. ) Cc: Emmerich Development Corporation 1875 Station Parkway NW Don Peterson 1321l61st Avenue NW Jeff Koch 1389 156th Lane NW Paul Mohs 15709 Drake Street NW John Burnes 1442 159th Avenue NW 4 Residential Sketch Plan " - n r 161STAVE 161 ST AVE ( / L \ .\J J I I 1\ t-- J/-?Yl ~ "\ V ' ,~~Tl ~?!? .~ ~ ===lid - H ~ ~ r- - P'- IT/;' ,".0,"- III1I1EI ~I, ^~ In' IJIIIEBffiJ f- ~ = ~\ L 1/ ~I\~ ~EE3~~~ ~ ~ Eci~~.m ~ ~'~~ 11111111 ,,," I II ~)-.... ] ~ ~~ ft- ^' ( O G ~~~~ --- ~ ~ ~ &-/ I 8= ?C J>~ I ~ l-JJL ~ -/ I I I I I I ~;= )::::::=. :=t= X- ~ E := ~?g!l!4i~-;;)~ ~ = 9 ~'~~ ~ I I ~~ d j f= \ I ~ \ l N w-<r. Project Location Map Andover'Planning -S'- ! ., 'I ~i"l II 3l l .. ~ :i~ I 'i i i 5 i1 ~J \ ~~~ I~.. Iij~GO i~~! I i ,'la ~'l. ,b'~ l~i! I, .'1'.'.... -0- . '" ~..OI ;:!"'... 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N,W., ANDOVER, MINNESOTA 55304 t ~ h.A.NOKAl (763) 862-4200 FAX (763) 862-4201 fCOUNTYi L.,._"~=~;;.~~~.~ REC EIVED July 28,2003 JUL 3 0 LOC3 Courtney Bednarz City of Andover CITY OF ANDOVER 1685 Crosstown Blvd. NW Andover, MN 55304 RE: Sketch Plan Don Peterson Property Dear Courtney: We have reviewed the Sketch Plan for the Don Peterson Property, located south of CSAH 20 (161,t Ave. NW) and east of Crane St. NW within the City of Andover, and I offer the following comments. The existing right-of-way south of the centerline of CSAH 20 adjacent to this property equals 60 feet. " Consequently, no additional right-of-way will be required at this time, Access for the development is to be made entirely via local roadways with connectivity to the county highway system outside of the boundaries of this Plat, which is acceptable to this department. Existing driveways at 1326 and 1374 161,t Avenue NW shall be removed in conjunction with this development and the ditch restored to match existing depth, grade, and slope, The right-of-access along CSAH 20 shall be dedicated to Anoka County, Since this development will further increase the number of turning maneuvers on CSAH 20 at Yellow Pine St. NW and Crane St. NW, we will require that turn lanes be constructed on CSAH 20 as a part of the permit process, The City and/or the developer shall prepare a concept plan depicting how standard right turn lanes and/or bypass lanes could be configured at both intersections for our consideration and review. The cost for the design and construction of the right turn lane and by-pass lanes shall be the responsibility of the City and/or the Developer. Please contact Mark Daly, Program Services Engineer, to obtain the applicable design standards and typical section/pavement design information for CSAH 20. Calculations must be submitted along with a grading and erosion control plan that delineates the drainage areas for this site. The post-developed rate/volume of runoff must not exceed the pre- developed rate/volume of runoff for the 10-year, 24-hour storm, utilizing the "SCS Method". It should be noted that residential land use adjacent to highways will usually result in complaints regarding traffic noise. Traffic noise at this location could exceed noise standards established by the U,S. Department of Housing and Urban Development and the Minnesota Pollution Control Agency, Anoka County policy regarding new developments adjacent to existing county highways prohibits the expenditure of highway funds for noise mitigation measures. The City and/or the Developer should assess the noise situation and take any action deemed necessary to minimize associated impacts at this site from any traffic noise. -'7- Affirmative Action I Equal Opportunity Employer , A permit for work within the county right-of-way is required and must be obtained prior to the , commencement of construction. License Permit Bonding, method of construction, design details, work zone traffic control, restoration requirements and follow-up inspections are typical elements of the permitting process. Contact Roger Butler, Traffic Engineering Coordinator, or Josie Scott, Permit Technician, for further information regarding the permit process. Installation of any necessary permanent traffic control devices within the County Right-of Way for this proposed development will be coordinated, installed, and maintained by the Anoka County Highway Department as part of the permit process, Thank you for the opportunity to comment. Feel free to contact me if you have any questions. dJ~n~~ Traffic Engineer xc: CSAH 20/PLA TS/2003 Roger Butler, Traffic Engineering Coordinator Josie Scott, Permit Technician Mike Kelly, Chief Right-of-Way Agent Larry Hoium, County Surveyor \ Tom Hornsby, Traffic Services Supervisor - Signs -,5'- , ~,... ,. . ~ ,l','~",': ~ 'H~.'l't'.>.J, ' /' l'. --'1l", , OS I~~"k'j' .,~ ,:~.,' . . -' t ,,,.'1'...'/' "~".. . ""'\ J"'~Il,,"." <<.,,_ : ", ';J ~; ~'~. ... ~. ".: '" ,.\;1:' . .~. " ~,~~. .....\t " ~, "\ ,.." . , , ,~,},";l\'r.~ "', , ~...,... 'l:;'\~'(''-';' I .' . '. '. " ~' .. '0(.\'., ~'.~': .~~:. ~\., '"1 ~~ \ 'Mn~"~~lh~' ", ". ~. , I : ~~' . <~... ~,~.. ,~~'~j~;~tl .~\\~' ~,~, t:"" ~' . '-" ' ~.,!., ; ~"'''~' ^. it~' ',~; <f \ "',' '..-"'!.f' ~"-'," ..i.-::y,r.,. l' j'~i'"o "\- .'. ~'''' -. "..' ....:0/, : ~ \,' ~;;: ',;r J,~,.,.. _ ":_~'_'-' -. "_.. "..f'::~:"'-i~~~l ;ji~;4;~~~5t ' ~;~, .... ., ~.~;/~[::) ~ -;/, . 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I~ ~.... i Ill'!; 'i_ \ John Burnes ) 1442 159lh Ave NW Andover, MN 55304 August 6, 2003 Courtney Bednarz City of Andover City Planner 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Bednarz, I am writing this letter in regards to the preliminary sketch plan proposed by Emmerich Development for the land south of 161 5t Ave (Constance Blvd) and East of Hanson. I apologize for not being able to attend the planning commission hearing on this plan in person, but I must miss due to a previously planned family vacation. Please present and discuss these comments at the meeting when this sketch plan comes up on the agenda. I currently live on the corner of 159lh Ave NW and Crane in Chesterton Commons North. '\ I have two young girls (2 and 4) whom I wish to protect from being hit by speeding . J motorists passing down 1 59lh to get to Crane (and eventually into this new development), Anyone who has had young children knows that even when you stress rules such as "Look both ways before crossing the street", "stop before you chase after that ball", "ride your bike on the shoulder, not in the middle" they do not always listen or remember. My nightmare scenario would be to have my 2 year old coast down the driveway into the road on her little scooter and get hit by a car while I look away for as little as 5 seconds. It's a scenario that you could minimize the chances of happening, I ask that you take this request seriously. My concern is the relatively straight connection that will exist between Hanson and this proposed development and ultimately the adjacent future development, and Woodland Oaks. The way the current sketch is laid out, there is a small jog in 159th Ave north by 2 lots and then east on 159lh Ln directly into Woodland Oaks. That means that the path of least resistance for residents of this new development, the future development adjacent to it, and the western part of Woodland Oaks who are coming north on Hanson would be down 159th Ave and Ln, bringing a significant increase in traffic through my residential neighborhood. Efforts should be made to encourage this traffic onto Constance and not down a residential road. I have attached a copy of the proposed sketch plan that I have modified slightly to try to address this problem, My solution is a simple one: Move the connection to Woodland , Oaks north by two more lots and force it to turn south again before connecting to 159lh , j -//- \ Ln, This extra little jog in the road serves as a traffic calming mechanism and makes the ) route less attractive as a shortcut through the residential neighborhoods to get to Hanson. Importantly, this solution maintains connections between the neighborhoods to allow for neighbors and children to easily and safely walk or bike from Chesterton Commons North to Woodland Oaks, It also allows for emergency vehicles to access all neighborhoods from either Hanson or Constance. This was accomplished without sacrificing any lots in the new development. It was stated in a recent Andover Today that one of the largest complaints received by the city was with regards to people driving too fast through neighborhoods, We are at a point in the development here to make a difference and minimize the amount of traffic that flows through one neighborhood at the expense of another. I ask that you please consider my suggestions. This will truly make the neighborhood a safer and more pleasant place to live, Please contact me with any questions or comments that you may have. I can be reached at 763.514.8183 (w) or 763.413.4991 (h). Sincerely, J~~ \ I \ / -12-- ~~ )o..t'A1D7'i!5 , ~ PUBLIC HEARING: SKETCH PLAN REVIEW OF AN URBAN RESIDENTIAL / PLAT LOCATED AT 1374161sr AVENUENW. Mr. Bednarz explained the Planning and Zoning Commission is asked to review a residential sketch plan for the subject property. The proposed project is located in an R- 1, Single Family Rural Residential Zoning District. A rezoning to R-4, Single Family Urban Residential, will be necessary to process a formal plat. Mr. Bednarz reviewed the information with the Commission. Commissioner Gamache asked if, in Chesterton Commons and Cambridge Estates Second Addition, the lots are all built or there is a possibility of connecting the cul-de- sacs on the south end. Mr. Bednarz stated all the lots are built on now and at the south end the only way a connection could be made is if one of the property owners or both would be willing to sell some property to a developer to connect the streets. Commissioner Greenwald asked what the length of the cul-de-sac is. Chairperson Daninger stated it was 1,150 feet. Commissioner Greenwald asked where it started. Mr. Bednarz stated it started from Crane and 159th intersection. He stated it is the last opportunity to have an alternate route. Commissioner Kirchoff stated it does say that the County is requesting to vacate the two driveways along County Road 20, is this part ofthe project? Mr, Bednarz stated at this I time they should not ask for this because the existing homes are currently using the driveways but in the future if those homes or properties are incorporated into the plat, then there would be an opportunity to reorient their access to an internal street. Commissioner Greenwald asked where access to the park would be. Mr. Bednarz stated it would be on the proposed street. Mr. Bednarz stated it was the Park Commissions recommendation to locate the park on the north side of the wetland and adjacent to 159th Avenue. Commissioner Jasper stated there are comments in the Park minutes about an easement for a trail to the park on Drake Street. Was it the intention of the Park Commission to place the park on the south end of the plat. Mr. Bednarz stated the neighboring residents would need to participate to allow the space for the trail to be created so either the developer would need to purchase the property to provide that connection or there would not be one, with the only exception being, if the Council saw it as so necessary, they would have the ability to condemn the property to allow for a trail to go in. Chairperson Daninger summarized the issues involved with this item. Commissioner Gamache asked if it would be a possibility to curve the road down by the cul-de-sac and run it into the wetland and culvert the wetland. Mr. Bednarz stated he -/3- thought it would be very difficult, ifnot prohibited by the Watershed District to take a , , road through the wetland. j Commissioner Kirchoff asked where the two houses were that the County is asking to vacate and realign driveways. Mr. Bednarz showed the Commission on the map where the houses are and stated the two properties were not part of the proposal. Commissioner Jasper stated the two cul-de-sacs shown on the sketch ctflan to the north are not proposed to be installed at this time and the connection from 160 Lane to Yellow Pine is not proposed to be installed now. Mr. Bednarz stated that was correct. Commissioner Jasper asked if the developer owned the property at this time. The developer stated they did not own that property. Commissioner Jasper asked if there was another possible location for the park. The developer showed a sketch of where they could put the park either north of the wetland or at the south end of the project. Chairperson Daninger asked if the park was located in the lots 4,5, or 6, would this extend the southerly cul-de-sac. The developer stated it would if they removed the park. Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:31 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Vatne) vote. Mr. Jeff Cook, 1389 156th Lane NW, stated he is one of the property owners and no one has talked to him regarding an access to the park on the north end. He stated he is concerned about the wetland and where they plan on installing the park. He stated in the wetland there is a pool of water that is wet ten months out of the year. He stated he has tried on several occasions to talk to the current owner and the City to try to keep up on this but he could not get all the formal documentation on it and it is not clear on what is expected for the parcel. He stated the amount of traffic that will add to 1 59th would be huge. He stated they already have issues with this and it will increase the traffic and it will be difficult to get in and out of the developments. Ms, Dianna Hunter, 15885 Crane St. NW, stated she also has a concern with the traffic coming in and this would be the only access into the development and there are a lot of children and she cannot see not having another access into there, Mr. Cook stated there is a lot of wildlife in the area and he hoped the Council will take into consideration of what they have there and if they could increase the size of the park to eliminate the length of the cul-de-sac to preserve the wetlands and keep the wildlife, it would be greatly appreciated by the residents. The developer showed a map highlighting existing development surrounding the proposed project. He stated the wetland is delineated already on the sketch plan and the true boundary of the wetland will still be the same and show that on the sketch plan. I -14- . / Mr. Cook stated he has talked to the staff and was told wetland delineation had not been done. Mr. Bednarz stated the City does not have documentation of the delineation. He also reviewed the information provided in a public notice. Motion by Gamache, seconded by Kirchoff, to close the public hearing at 7:40 p,m. Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. Commissioner Kirchoff stated from the beginning of all the developments in the area, they knew these would be problems because the land is all infill property and the law still allows people to develop the property to the uses that are allowed within the zoning already approved. He stated because of these problems, the City went ahead with a transportation plan and they have to try to make these types of properties work. Chairperson Daninger stated they worked to try to get an access out of the south end when this was previously looked at. Commissioner Greenwald stated he did not like any of the four discussion items (access, cul-de-sac length, park location, residents proposal for street realignment). Parks should be put where there are better accesses and the length of the cul-de-sac is too long. The Commission discussed the length of the cul-de-sac and the Cities requirements regarding them. / Chairperson Daninger explained the next issue would be the park and where it is planned. Commissioner Greenwald asked how long the wetland is and if they would need a wetland study. The developer stated it is exactly the same size in the sketch plan as it is now. Chairperson Daninger stated the issue is the park versus the cul-de-sac because if they move the park to where it may be recommended, then the developer will want to extend the cul-de-sac. One of his concerns is there is some area down there and an eleven hundred foot cul-de-sac is pushing it and he wondered if they shortened the cul-de-sac and made the park a little bigger. He did not know if they could make the park bigger but it would eliminate some of the traffic. Commissioner Kirchoff stated he thought of that too but he thought they would be going over their limit and would cost a lot of money. Commissioner Kirchoff stated he remembered the Drake Street connection and he recalled that this was always going to be a problem. Commissioner Gamache stated in the short time he has been on the Commission they have gotten pretty close to this length of cul-de-sac on a variance and he does not know what is right or wrong but he goes back to their rights to develop the land and they need to try to work within the parameters as much as they can but they have previously allowed cul-de-sacs almost as long. -/~- . Commissioner Gamache stated he liked the idea of shortening the cul-de-sac and , expanding the park. / Discussion continued in regards to where the park should be placed in the development. Chairperson Daninger recapped the ideas and what was talked about at the meeting. Discussion ensued in regards to the county roads and what they should require the developments to do. The Commission also recapped their opinions again on the issues of the cul-de-sac. Commissioner Jasper stated that it did not seem fair to require all ofthe road improvements requested by the county, but dividing the cost among the developments makes the most sense. Mr. Bednarz stated that this item would be before the Council at the September 2, 2003 City Council meeting. I -~- PARK AND RECREATION COMMISSION MEETING - JULY 17,2003 , MINUTES J The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on July 17, 2003, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners Dorrie Peterson, Dan Masloski, Dave Blackstad, Thomas Goodmanson and Valerie Holthus Commissioners Absent: Commissioner Al Grabowski. Also Present: Parks Coordinator, Todd Haas Emmerich Development Corp" Mike Quigley RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Goodmanson, seconded by Blackstad, to approve the June 19, 2003, Park I Commission minutes as presented. Motion carried on as-ayes, O-nays, I-present (Peterson), I-absent (Grabowski) vote. . CONSIDER SKETCH PLANIPETERSON PROPER TYIPARK DEDICATION REQUIREMENTS Mr. Haas explained that this was in regard to a request by Emmerich Development Corp. for review of the proposed sketch plan and location of the new park. He supplied a map indicating the location of the park recommended previously by the Commission for review, along with the Park Commission meeting minutes from March 15,2001. He noted the developer was interested in moving the proposed park from the middle part of the plat to the south end of the plat. Mr. Haas indicated the Park and Recreation Commission was requested to review the proposed sketch plan and recommend the location of the park to the City Council. Mr. Haas noted the Park Commission had reviewed the possibility of a park for the indicated area a few years ago. At that time, three to five acres of land were suggested with wetlands acting as a buffer. He added that Emmerich Development Corp. was proposing moving the park closer to the south end of the location. Mike Quigley, Emmerich Development Corp., submitted a sketch plan for the Peterson property, which had a park located at the south end of the proposed development. He noted the lot at the southern end was not platted and the location was somewhat defined -/7- \ by what was happening east and west of that area. He also felt an area where there were J converging streets was inappropriate for a park setting. He stated the southern part of the location had a natural setting with some wetlands and there was also room for expansion on the east side. He indicated the size of the park was sufficient for the equipment and activities suggested. Commissioner Holthus asked if there was a piece of land close enough to have a trail from the street to the park. Commissioner Peterson noted that permission would be needed from existing owners. Mr. Haas stated that Council had talked with owners about a road connection and the owners were not willing. He suggested the owners might be willing to consider a trail easement. Mr. Quigley stated he was advocating a trail come off the end of the cul-de-sac west of the proposed site. He thought it was important to have a trail or bike path at Drake and 156th. Don Peterson, 1374 - 161 5t Avenue NW, stated he was a property owner near the park site. He pointed out areas of high land where people could walk. Discussion followed regarding the location of current and anticipated homes in the area, Commissioner Peterson noted this site was 1.65 acres and the past Commission had , indicated there should be three acres. Chairman Lindahl stated the previous Commission / was not sure how the area would be divided when sold and developed. He indicated, at that time, the consensus had been the area would be developed and a park would be needed. Chairman Lindahl indicated the previous Commission was thinking the park needed to service a large area and a larger park could accommodate more activities. Commissioner Holthus suggested moving the park further north would give better access to more residents, considering the lots to the east would be developed. She added Mr. Quigley had noted traffic between the developments would prohibit the park in that area. Mr. Quigley responded the streets were already in place and would define what could be done, as those street locations could not be changed. Mr. Haas noted existing wetlands and housing eliminated potential park land; therefore, the City would have to work with what was available. Discussion continued regarding access to the park that would accommodate the most residents. Commissioner Holthus felt the ideal situation would be to have an easement for a trail to the street. Jim Lashinski, 1326 _16151 Avenue NW, stated that ifthere was a trail through the south end ofthe parking lot, there would not be a place to park cars on the street. Commissioner Lindahl responded that most neighborhood parks were designed for access -1"- by walking and biking. He felt, if too much parking space were available, people from / outside the neighborhood would access the park and produce crowding. Commissioner Peterson asked if the land to the east was platted. Mr. Haas indicated what areas were platted, what areas had wetlands and the locations of developments. He added that this was only a sketch plan that would be forwarded to the Council with suggestions from the Park Commission. Commissioner Blackstad stated he would be more comfortable if there were an easement for a trail. He said the rationale for the Park Commission's recommendation two years ago was the access from both east and west. He noted that, currently, there did not seem to be any other place than the south end. Discussion followed regarding areas of high ground that would be good park land. Commissioner Masloski felt, in the past, the Park Commission had received land that did not meet their needs. He wanted to be sure the park would be located on quality high ground. Mr. Quigley responded the site he was recommending was quality upland, In addition, he noted it did not have streets running through it. Mr. Haas suggested the Park Commission take a tour of the area and talk with residents about a trail. } Chairman Lindahl feared a park at the end of a long cul-de-sac would be hard for people to find. He mentioned considering acquisition of land that could expand the park area. It was noted that area residents were anxious to have the park completed. Chairman Lindahl indicated the residents bordering the area would use the park extensively; however, the park needed to serve that entire area. He added the park should accommodate the entire development in the vicinity, and a central location would be preferred, Commissioner Blackstad agreed the Commission was looking for an area that was more accessible and had little traffic. Discussion followed regarding lots that could be used for the park area. Chairman Lindahl suggested a trail on the south end from the end of the cul-de-sac down to Drake Street. He also recommended an acre be available on each side south of where the street entered. The Commission members, excluding Chairman Lindahl, agreed with the south end location suggested by Mr. Quigley. It was agreed the site should be south of 159th. Chairman Lindahl agreed the location was ideal for a park; however, he felt access to the area would be restricted. Mr. Haas stated this item would come back as a preliminary plat with Park Commission recommendations. -' J<1 - " Mr. Quigley indicated he would react according to the exact comments from the J members. It was decided the Park Commission would not visit the site, as there was not more to see than they had on their maps. Chairman Lindahl reminded the Commission that they were trying to meet the needs of a large number of homes. , I -'2.0 - S'\NDbVE~ @ / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Ernr, City Admini,tmto~ FROM: Jim Dickinson, Finance Director SUBJECT: Set Truth in Taxation Hearing Date DATE: September 2, 2003 INTRODUCTION This year the Andover City Council is required to hold Truth in Taxation meetings. These meetings give the public the opportunity to comment on the proposed 2004 budget and tax levy. DISCUSSION: The first hearing date selected by the City will be for the initial hearing to present the proposed levy and budget to the public. If the initial hearing is not sufficient for all public comment and further discussion is required, a continuation hearing will be necessary. The date and time of continuation hearing must be announced before the close of the initial hearing. The continuation hearing must occur at least 5 but no more than 14 business days after the initial hearing. If a continuation hearing is not necessary, the City must announce the date and time of a subsequent hearing for the official adoption of the final levy and budget. The announcement must be made prior to the end of the initial hearing. The Andover City Council is requested to set an initial Truth in Taxation Public Hearing date from the suggested dates as follows: Initial hearing date: Monday December 1,2003 at 7:00 PM Monday December 8, 2003 at 7:00 PM Continuation hearing date: Tuesday, December 16, 2003 a regular City Council meeting. Official adoption date: Tuesday, December 16, 2003 a regular City Council meeting. ACTION REQUIRED The Andover City Council is requested to select a Truth-in-Taxation hearing date. I S'\NDbVE~ @) / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Approve Resolution Modification! Authorizing PIR Funding/Prairie Knoll Park DATE: September 2, 2003 INTRODUCTION The City Council at the August 19,2003 Council meeting approved a revised Prairie Knoll Park Project plan that was previously funded in part by Public Improvement Revolving (PIR) funds to facilitate Phase II Improvements (well and irrigation system $150,000) at Prairie Knoll Park. The expenditure of PIR funds was done by a specific resolution that will require some text modification. This request will make the necessary modifications. DISCUSSION The dollars recommended from the PIR Fund are from assessment payments assigned to the PIR Fund from ... projects that have fulfilled their debt service requirements and are not required to be part of an assessment project to be spent, although requires a four-fifths vote of the Council to authorize expenditure (Res. No. 074-90). The City Council approved a resolution (Res. No. 133-03) at their June 17,2003 Council (attached) that would initially fund the project from PIR Fund dollars, but limited that funding to a well and irrigation system ($150,000). The specifics of the revised Prairie Knoll Park Project plan requires that the new resolution indicate just "Prairie Knoll Park Project" to comply with the requirements outlined for PIR Fund expenditures. BUDGET IMPACT The action would provide funding for a project that was not previously budgeted for. ACTION REQUIRED The Andover City Council is requested to approve the attached resolution modifying a previous resolution authorizing the expenditure of funds from the Permanent Improvement Revolving Fund. CITY OF ANDOVER ., COUNTY OF ANOKA I STATE OF MINNESOTA RES. NO. - A RESOLUTION MODIFYING (RES. NO. 133-03) AUTHORIZING THE EXPENDITURE OF FUNDS FOR PHASE II IMPROVEMENTS (well and irrigation system $150,000) AT PRAIRIE KNOLL PARK FROM THE PERMANENT IMPROVEMENT REVOLVING FUND. WHEREAS, Resolution Number R174-90 established a Permanent Improvement Revolving (PIR) Fund containing a Capital Improvement Account designed to fund capital expenditures; and WHEREAS, The City Council has approved the Phase II improvements (well and irrigation system $150,000) at Prairie Knoll Park Proiect that is not fully funded; and WHEREAS, the City Council has desires to expedite Phase II impronmcnts at the Prairie Knoll Park Proiect with initial funding from the PIR Fund Capital Improvement Account; and WHEREAS, the City Park Improvement Fund will repay the funding from the PIR Fund over five years, $30,000 annually starting in 2004 without interest. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover authorizes the expenditure of funds from the PIR Fund Capital Improvement Account in the amount of $150,000 with repayment from the City Park Improvement Fund over five years, $30,000 annually starting in 2004 without interest. Adopted by the Andover City Council on the 2nd day of September 2003. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria V olk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA J STATE OF MINNESOTA RES. NO. 133-03 A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR PHASE II IMPROVEMENTS (well and irrigation system $150,000) AT PRAIRIE KNOLL PARK FROM THE PERMANENT IMPROVEMENT REVOLVING FUND. WHEREAS, Resolution Number R174-90 established a Permanent Improvement Revolving (PIR) Fund containing a Capital Improvement Account designed to fund capital expenditures; and WHEREAS, The City Council has approved Phase II improvements (well and irrigation system $150,000) at Prairie Knoll Park that is not fully funded; and WHEREAS, the City Council has desires to expedite Phase II improvements at Prairie Knoll Park with initial funding from the PIR Fund Capital Improvement Account; and WHEREAS, the City Park Improvement Fund will repay the funding from the PIR Fund over five years, $30,000 annually starting in 2004 without interest. I NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover authorizes the expenditure of funds from the PIR Fund Capital Improvement Account in the amount of$150,000 with repayment from the City Park Improvement Fund over five years, $30,000 annually starting in 2004 without interest. Adopted by the Andover City Council on the 17th day of June 2003. CITY OF ANDOVER 1 ATTEST: '-7';" ./>-7-4....--L /~ 4'---~~....<( ...-" ,..."'-~ ' " l\?lchael R. Gamache - Mayor iL~h.J (j,.tb Victoria Yolk - City Clerk S'\NDbVE~ C!~ , 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 ; FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Adopt 2004 Preliminary Tax Levy & Proposed 2004 Budget DATE: September 2, 2003 INTRODUCTION Each year the City Council is required by state law to approve a preliminary budget and submit a preliminary levy certification to Anoka County Property Records and Taxation Division by September 15th. DISCUSSION The Preliminary 2004 Budget and Preliminary Levy certification are the outcomes of the budget workshop held on August 25, 2003, with a modification to the tax levy schedule to comply with specific instructions from the State of Minnesota Department of Revenue. That modification to the levy schedule relates to the 2004 Market Value Credit Reduction (MVCR) for the City of .' Andover, which requires a city with a 2004 MVCR to certify a levy to the County containing the MVCR, since the State will reduce the cities certified levy by the MVCR. The MVCR for the City of Andover is $470,108. The Preliminary 2004 Budget proposes a total property tax levy of $6,781,700 of which, $5,600,917 is subject to the state imposed levy limitation of$5,600,917 and $1,180,783 is classified as a special levy for the payment of debt and payment of bonds of another local unit of government. In summary the proposed levy is at the state imposed levy limit, but reflects a decreasing City tax rate. The Council has the right to reduce or keep constant this levy until the final certification date of December 29,2003. BUDGET IMP ACT This is the first step in establishing an operating budget for 2004. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution that indicates a total preliminary levy of $6,781,700 to be submitted to the Anoka County Property Records and Division by September 15th and establishes the 2004 Preliminary General Fund Budget. '-- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R I A RESOLUTION ADOPTING THE CITY OF ANDOVER 2004 PROPOSED PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of operating budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certify to the County Auditor a proposed tax levy and budget prior to September 15,2003, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the proposed 2004 property tax levy totaling $6,781,700 as listed on Attachment A. BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the preliminary General Fund budget as follows: REVENUES EXPENDITURES Property Taxes $ 4,459,238 General Government $ 2,279,120 Tjcense and Permits 570,995 Public Safety 2,682,139 mtergovernmental Revenue 565,829 Public Works 1,989,627 Charges for Current Services 635,520 Other 22.000 Fines and Forfeits 84,000 Miscellaneous Revenue 238,600 Transfers 290,000 Use of Fund Balance 73.655 Total $ 6.972.886 Total $ 6.972.886 Adopted by the City of Andover this 2nd day of September 2003. CITY OF ANDOVER ATIEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , / STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. _ adopting the 2004 Proposed Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript ofthe whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 2nd day of September 2003. Victoria Volk - City Clerk , , Attachment A I CITY OF ANDOVER, MINNESOTA Proposed 2004 Property Tax Levy 2004 Levy General Fund Levy $ 4,850,296 Debt Service Funds Levy 1999 G.O, Equip Cert. 326,655 2001 G,O. Equip Cert. 276,693 2003 G.O. Equip Cert. 212,695 2004 G.O. Equip Cert. 168,000 Total Debt Levy 984,043 Other Levies Fire Relief 43,750 Capital Projects , Capital Equipment/Projects 203,200 Parks Projects 50,800 Road & Bridge 619,611 Lower Rum River Watershed 30,000 Total Other Levies 947,361 Gross City Levy $ 6,781,700 '1 , OO~I N~l DATE September 2, 2003 ITEMS GIVEN TO THE CITY COUNCIL )- Clocktower Commons Plat & Special Use Permit )- Clocktower Commons Final Plat ..- PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:IDATAISTAFFIRHONDAAIAGENDAICC LIST-doc C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER.MN,US TO: Mayor and Council Members FROM: Jim Dickinson, Acting City Administr SUBJECT: Supplemental Agenda Items for September 2, Council Meeting DATE: September 2, 2003 The City Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Information under Discussion Items Item 13. - Consider Preliminary Plat/Andover Clocktower Commons (Supplemental) - Planning Accept Additional Information under Staff Items Item 20. - Adopt 2004 Preliminary Tax Levy & Proposed 2004 Budget (Supplemental) - Finance Respectfully submitted, John F. Erar City Administrator C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Will Neumeister, Community Developmen rector~ SUBJECT: Consider Preliminary Plat/Andover Clocktower Commons- Supplemental DATE: September 2, 2003 INTRODUCTION Attached is the letter from Anoka County Transportation Department which arrived very late (4:00 p,m,) on Friday, August 29, 2003, DISCUSSION The staff report was finalized on Friday estimating what was to be in the letter from the County prior to the actual letter arriving, There are some small differences from what was expected. The resolution approving the preliminary plat should reference the conditions stipulated in the County's letter so that any discrepancy that there may be will be set straight by deferring to the County's requirements that were actually put in writing. ACTION REQUESTED The Council is asked to receive the letter from Anoka County and make it a part of the official record. Also, conditions #5 and #6 of the resolution should reference all preliminary plat conditions (for Andover Clocktowner Commons) contained in the letter dated August 28, 2003 from Jane Pemble, Traffic Engineering Manager for Anoka County. Respectfully submitted, ~ Will Neumeister Attachments Letter from Anoka County Transportation Department CC: FAX was sent to Mr. Darren Lazan, Landform (612) 252-9077 08/29/2003 14:55 RNOKA CO HWY DPT ~ 97637558923 NO. 230 [;101 COUNTY OF ANOKA I Public Sarvices DivisIon HIGHWAY DEPARTMENT 14<10 BUNKER LAKE BLVD. NW., ANDOVER. MINNESOTA 55304 (763) 862-4200 FAX (763) 862-4201 August 28, 2003 I Courtney Bednarz I City of Andover 1685 Crosstown Blvd. N.W, Andover. MN 55304 RE: Site Plan Review Clock "tower Commons DeM Counney: We have reviewed (as well as had the opportunity to di~cuss with City staff) the site plan of Clock tower Commons, to be located in the SE quadrant of CSAH 78 (Hanson Blvd.) and CR 18 (Crosstown Blvd. NW) within the City of Andover, llnd ] offer lhe following comments: As you are wellllwarc, previous plat approvals in this BTea have left Anob County with An inadequate right-of-way sitllatlon along CR 18, which caused us to be unable to realign the east leg of CR 18 at CSAH 78 in the recent reconstruction project at tbat intersection. As a consequence, we were unable to provide the most desirable design confipurations at the intersection. It appears that adequate right-of- way adjacent to CSAH 78 is currently present. ^ 120ft. right-of-way corridor along CR I g will be required for futurCl purposes. I ! As indicaTed on past reviews of this site (61211997), all access for this site is to be made via Bluebird So-eet NW, and no direct access to the county highway system is to be made. While the site plan does not proposCl direct access to CSAH 78, it does propose IltI additional right in/risht out access point on CR 18 between CSAH 78 an~ Bluebird St NW. This is not acceptable from a county highway perspective, as it wou Id force add itional driver decisions/reactions into an area of CR 18 that has already been compromised due to the inability to secure the additional right-of-way needed for the appropriate realignment of CR 18 through previous platting opportUnities, While the developer mllY believe th~ an additional access point is needed to adequately market this site, the City of Andover and Anoka County would be left to deal with the safety issues that would result with such a decision. Unless some type of engineering-based justification can be presented regarding the need for this additional right in/right out access point. it would not be appropriate to sacrificCl long renn public safety and allow tha right in/right out access point to be constl'\lcted. As discussed with City staff, improvements to the CSAli 7SIBluebird St NW intersection and the CR 181Bluebird SI NW intersection are warranted and will be required in conjunction with this development. Our initial review ofthis site would indicate the minimum improvements to consist of the following: AffirmQUVCl Ac:tlon I EqullI Opportunity Employer RL(; 29 2003 16: 06 763 862 4201 PAGE. 01 08/29/2003 14:55 RNOKR CO HWY DPT -t 97637558923 NO. 230 [;llZl2 CSAH 7&lBluebird St NW; NB CSAH 78 right turn lane, sa CSAR 78 left turn lane, raiseci median channelization; (pending developmenz of the Andover Town Center will require additional coordination and other improvements are likely necessary at this intersection). CR I &/Bluebird StNW: EB CR 18 right turn lane and left turn lane, WB CR 18 right turn lane and left turn lane (painted chlll'nelization). The need for these developer-associated improvements on the county highway s)'lltem is primarily based on safety needs caused by the increa.se in turning movements at these two intersections. To further discussions on these improvements, we would request that the City and/or the developer complete some type of a traffic study detailing tbe operational and safety impacts that this development would have on CSAH 78 and CR 18 (in both present and funlre scenarios/conditions), We reserve the right to possibly modify our requirements for this improvement pending the out&ome ofthe traffic study. Tf it is the developer's decision to continue to push for an additional right in/right out access point for this development, the traffic snldy should also include a detailed analysis/justification for this right (nfright out access point that is engineering-based for our review and consideration. In our June 2, 1997 corre1condence regarding this site, we recommended that the right-of-access along CSAH 78 and CR 18 be edicated to Anoka County (with an exception for Bluebird St NW). We are un~ure if this action was taken at thllt time, The right-of-access along CSAH 78 and CR 18 will need to be d~icated if not already done so. Contact Mike Kelly, Chief Right-of-Way Agent, to coordinate the preparation of the appropriate documents for the access dedication. It appears that all applicable Intersection Sight Distance Requirements can be met for the proposed development. However, the landscaping plan submitted would introduce many new intersection sight distance obstructions to both the CSAH 78/Bluebird St NW and CR I BlBluebird St NW intersections, which is not acceptable. Consequently, the landscaping plan will need to be modified. The City and the Developer shall ensure that all applicable intersection requirements are met to the greatest extent possible for this developmeJ.1t The developer (or City) shall prepare draft plans for the turn lane and channelization constnlction for our review. Jfthe existing/available right-of-way along either route willlimitJimpact the design and construction ohny of the turn lanes, the developer shall prepare draft plans for our review which detail what turn lane constnlctlon can be accomplished. Because the tllrn lane constnlction requirement is primarily safety-bASed, the future need for turn lanes on the county highways will increase through the passage of time as traffic volumes/turning maneuvers increase. Costs for design and construction ofthCl turn lanes shall be the responsibility of the dllveloper and/or the City. Design details for the turn lane construction are to be coordinated through this department. Calculations must be submitted along with II grading and erosion control plan that delineates the drainage areas for this site. The post-developed ratefvolume of runoff must not exceed the pre- developed ratelvolume of rnnoff for the IO-year, 24-hour stonn, utilizing the "SCS Method". An access pennit and a permit for work within the county right-oC-way are required ancl must be obtained prior to the commencement of cOllstruction. Contact Roger Butler, Traffic Engineering Coordinator, or Josie Scott, Permit Technician, for further infonnation regarding the pennit process. RLG 29 2003 16: 07 763 862 4201 PAGE. 02 08/29/2003 14:55 ANDKA CO HWY DPT ~ 97637558923 NO. 230 [;>03 Tb4nk. you for the opportunity to comment. We look forward to working with the City on the continued planning for this development. Feel free to contact me ifyoll have any questions, IIll1B Pemblo Traffic Engineering Manager xc: 2002 Andover Pile Roger Butler. Traffic Engineering CoordinalOr Josie Scott, Permit Technician Mike Kelly, ChiefRight.of-Way Agent Lany Hoium. County Surveyor ~- AI Ir. ?q ?run 1 f=. : 01'7 ?f=., ~? L1?Vl1 por:;i= VI, ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Jim Dickinson, Finance Director SUBJECT: Adopt 2004 Preliminary Tax Levy & Proposed 2004 Budget (Approve Resolution/Scheduled Debt not levied for 2004) DATE: September 2, 2003 INTRODUCTION This year the Anoka County Property Records and Taxation Division is requiring City Council resolutions canceling bonded indebtedness levies for 2004 that would have been certified to Anoka County as part of prior year bond sales. DISCUSSION When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka County. The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made. In prior years the County used the "Final Levy Certification" as its documentation for debt levies. This year to assist in monitoring, the County is requesting a resolution that would cancel all or a portion of previously certified bonded indebtedness levies. Attached is a resolution to cancel bonded indebtedness levies that are not needed, along with a brief description as to why. BUDGET IMP ACT The 2004 City of Andover Debt Service Budgets does not require the additional levy dollars. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution that would cancel all or a portion of previously certified bonded indebtedness levies for 2004. ~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO - A RESOLUTION CANCELING ALL OR A PORTION OF PREVIOUSLY CERTIFIED BONDED INDEBTEDNESS FOR 2004. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has determined that it is prudent to cancel all or a portion of previously certified bonded indebtedness levies for 2004; and WHEREAS, the Anoka County Property Records and Taxation Division is requiring City Council resolutions canceling bonded indebtedness levies that would have been certified Anoka County as part of prior year bond sales, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby cancels all or a portion of previously certified bonded indebtedness levies for 2004 as listed on Attachment A. Adopted by the City of Andover this 2nd day of September 2003. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk STATE OF MINNESOTA) COUNTYOFANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefuIly compared the attached Resolution No, adopting the City of Andover canceIlations of all or a portion of previously certified bonded indebtedness levies for 2003 with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof, IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this ~day of September 2003, Victoria Volk - City Clerk Attachment A City of Andover 2004 Proposed Levy Certification Debt Levy Cancelation County Levy City Levy Canceled GENERAL OBLIGATION DEBT Scheduled Scheduled Levy Variance Explanation 30 GO Improvement Bond of 1994 41,821 0 41,821 Paid by Water and Sewer Trunk Funds 32 GO Improvement Bond of 1995 18,335 0 18,335 Paid by Water and Sewer Trunk Funds 43 1999 Certificate of Indebtedness 0 326,655 -326,655 County is using a preliminary debt schedule 50 2001 GO Capital Equipment Cert. 281,040 276,693 4,347 Paid by Water and Sewer Trunk Funds 52 2003 GO Capital Equipment Cert, 201,750 212,695 -10,945 County is using a preliminary debt schedule Total $ 542,946 $ 816,043 $ (273,097)