HomeMy WebLinkAboutWK August 25, 2003
, \ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
J FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
CITY COUNCIL WORKSHOP
MISCELLANEOUS BUSINESS ITEMS
Monday, August 25, 2003 - 7:00 PM
AGENDA
1. Call to Order
2. Approve Agenda
3, Proposed 2004 Budget Presentation
4, Fire Station #3 Project Update - Fire
5. Amend Buildability Requirements Rural
Lots less than 2,5 Acres - Planning
6, Designate Rural Reserve for Properties
\ North of 161st Avenue - Planning
,
\. j 7. Community Center Project Update - Administration
a. Community Center Survey
b, Draft Business Plan
8, Other Business Items
9, Adjourn
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Growth Factor 1lli Mld.2003 Percent
FlrelMedlca' Run.- 825 1,000 80%
Calls for Service - FI.... 7,"1 1,750 22
C.II. for Service - 8,588 12,111 27
Pollc.. (2000)
Incident Reports 8,285 8,378 12
(2000)
Property Dam... 235 228 .u
(2000)
P._ (Number) 84 .. ~.S. -~-:..
Developed Park 812.7 84t.8 . ,~ 8"i~.'c_
Ac...... ... ~~<--
Trail. (mil..) 0 22.8 ~_-~ 100.' -_
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2000 City T." Tobl T."
City CenSIl. ltat. ltat.
Lino Lakes 16,791 47.60% 120,98%
Elk River 16,447 44.61% 134.94%
Anoka 18,078 43._ 115.64%
Char11>lin 22,193 39.86% 125.16%
Ramsey 18,510 39.35% 129,78%
Blaine 44,942 35,48% 106.81%
....... H.518 IU4'IIo IIIJII'IIo
Coon Rapids 61,607 31.20% 103.81% . - .
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Bench Marked Property Tax Table
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'" ..- ... ISUII 1a'''' _.... .. ... _ au",
'" IlueD un -- 117.'111 ".... .... .... t4 ".12'110
'" UD,tOD ..na ,.,... ,..... .... ..... ... 41,11'1) .tUO'"
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c:.t~.. 2002 2003 2004
General Fund 14,157,891 14,505,780 14,380,1"
Debt 151,681 778,384 .....043
PI.. 43,750 43,750 43,750
Capital B1P 200,000 203,200 203,200
p-......- 50,000 5O,aoo 5O,aoo
_& 517,318 811,811 811,811
Brldee
Wllt_ 25,75' 24,000 30,000
-~ 15,828,477 1lI,223,525 "311,5U
......- (851,322) (835,188) (835,188)
Hat City ~ 14,770,155 1S,388,327 1S,47I,3114
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.of. ;'M*~~:,' :;..
2003 Certlfted 2004 P_8ed
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c:;n. Levy: $6.223,525 an-""""S6.3I1.m
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Adopted Estlmata PropOHd
2003 2003 2004
PmpetIy Taxes $ 4,585,830 $4,172,660 $ 4.459.238
Ucenses and Permits 661,825 528.280 570,995
Intergovernmental 537,719 519.221 565,829
Charges for ServIces 724,705 659.255 635,520
Anes and Fodeill 83,000 79,700 84,000
Miscellaneous Revenue 319,136 285,500 293,849
Transfers (In) 165,000 165,100 290,000
TOTAl REVENUES $ 7,077.215 $ 6,409,718 $ 6,899.231
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Total: $6,899,231
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Analysis 01 Flnanclallndlcatonl
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(10_ AdopIsd BRP "'-<l
2003 2003 2004
_Go"""""'" $ U09,eee $ 2,228,12e 12,211,120
PIJlIicSafeCy 2,858.221 2,651.188 2.682,1.
""'"'W.... 2,tDe,59 2.023,101 1.989,627
Olhof 87,Me 21,000 22,000
Totti Eapndlhns 17,....... ....21,", ....72,111
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2003 Adopted 2004 Propoaed
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. Special Levies 2004 __'.' .....,..
- Road & Bridge Levy
. Seal Coating 0.1 ~=
. Crack Sealing a;.- an.
. Street Overlays ....-
. Pedesl1ianTrails ~ ~ ___
- Park Project Levy ~
- Capital Equipment .;;:-
. Fire Levy Ut;:- '= c::::-
. LRR Watershed
. Debt Service r.... Spcdol....~ $1," I....
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" ',.. 'II . ' ~aitres. '.~. ,.'.11
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2003 Budget Reductions 2004 Blld.et R..UU..
. IteducecI Adop.... Budget bJ . Lou of .......11 (S", In.....
1591,844 =:. ':L.-:-"' a Imp80II
. YKllnI PosItion SavIng. . Tn c.,..ItJ.... NcIuoed......
. u.. of FunclBalance 11.111" to II.tI'"
. DefetTed CIIp1ta1l1qu1pmenf: . 1001 BIIIIst-t ..................
. DefenwcI New PosItion . Reduced..............
. ftedueed IIerIIce and .KpMICI.....
SUpplI.. bpendtlurn . ........ 8now ........ budget
. Reduced T....nlng budget . Itedltoecl TecMoIou U.........
. Reduce Technology Upgrade. : ==~ ='...
. Cut ConwnunIty education keep V...........IIM
ContrIbutions by 50% . IIhnInIIted ........ Ad)ustInenta
. Reduced Newsletter . "Hnooate C........,..........
PubllClltlons to BI-mOnthIJ ..... . Bridge.....
. Ellmluted Market . 1110...... 8ervIoe...... ....
AdJUStments .-H1t7 u.. c......
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bl~p{~1Hr ';
-,;; -, " I ~ ::I';' 'IS. "',~!es t" i.1
hi 1X'iXllliiJJt "',~, "
. Explore Franchise Fees for natural gas and
electricity to help off-set revenue loss.
_ A 3% percent f.. would g.n...... $430,000 per year
from natural,.. and electric fr."chl.... It I.
authorlzed br Stata Statuta up to .""
- Allows Cltr to capture. financial retum on .... of CltJ
rl8I1t-of-wa,. by privata utln" companl.. and ".Ip
underwrite COlt of maintenance
_ Similar to Cable Franchi.. F... alread, In place
_ Would halp ollset $148,571 In state aid cuts and loss of
'e", authorlt, for ne. ,.s.denUa' and commercia'
growth.
_ Man, cltle. .... conl.darlnllmposln, franchl.. te.. for
2004
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. Explore the u.. of .pacla' .....ament. for .... coaUlI1
and overla, activity and ....lIoc.t. Road and Brld.e
Levi.. to the Genera. Fund
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1685 CROSSTOWN BOULEVARD N,W" ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Dan Winkel, Fire Chief ~W.
SUBJECT: New Fire Station #3 Project Update
DATE: August 25, 2003
INTRODUCTION
On Monday August 25, 2003 City Staff and representatives from Buetow and Associates
Architects will be attending the City Council workshop to update the Council on the progress for
the new fire station,
DISCUSSION
" The fire station presentation will consist of potential site plan and also a conceptual building foot
, print or design, Staff will be seeking input from the council regarding both of these items, Staff
, /
will also have available some very preliminary budget estimates for the proposed site work, utility
installations, and the building construction,
BUDGET IMP ACT
Potential budget impacts will be discussed at the meeting,
RECOMMENDATION or ACTION REOUIRED
Staff will be requesting direction from the City Council to proceed with the development of the
final plans and specifications for the new fire station in order to prepare for the formal bid
process,
RJ);';J:;;
Dan Winkel, Fire Chief
'.
, J
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PROPERTY EXCHANGE AGREEMENT
J
THIS AGREEMENT, entered into this _ day of , 2003, by
and between the City of Andover, a municipal corporation under the laws of the State of
Minnesota ("City") and Mark of Excellence Homes, Inc" a municipal corporation
("Homes").
1, Consideration, In consideration of the covenants herein contained the City
agrees to conveyor cause to be conveyed to Homes the following legally described
property:
See attached Exhibit A
and Homes agrees to conveyor cause to be conveyed to the City all of the following
described property:
See attached Exhibit B,
2, Warranty Deeds, The parties hereby agree to execute and deliver a
Warranty Deed conveying marketable title to said premises subject only to the following
exceptions:
a, Building and zoning laws, ordinances, state and federal regulations,
b, Restrictions relating to the use or improvement of the premises without
effective forfeiture provisions,
c, Reservations of any minerals or mineral rights to the State of Minnesota.
d. Street, utility and drainage easements which do not interfere with present
improvements,
3, Real Estate Taxes and Special Assessments, Real estate taxes due and
payable in and for the year of closing shall be prorated between the parties on a calendar
/ year basis to the actual date of closing, Each party shall pay all special assessments
1
levied against the property they shall be conveying to the other on the date of this
) agreement. Each party shall pay the real estate taxes due and payable on the property
received by them in the year following the closing and thereafter.
4, Title, The parties mutually agree that within a reasonable time after
approval of this agreement, they will furnish a Commitment for Title Insurance, Abstract of
Title or Registered Property Abstract, certified to date to include proper searches, etc.
The other party shall be allowed ten (10) days after receipt thereof for examination of said
title and the making of any objections thereto, said objections to be made in writing or
deemed to be waived, If any objections are so made, the non-objecting party shall be
allowed 120 days to make such title marketable,
If said title is not marketable and is not made so within 120 days from the date of
written objections thereto as above provided, this agreement shall be null and void, at the
option of the objecting party, If the title to said property be found marketable or be so
made within said time, and the objecting party shall default in any of the agreements and
continue to default for a period of ten (10) days, then, and in that case, the non-objecting
party may terminate this contract. This provision shall not deprive either party of the right
of enforcing the specific performance of this contract provided such contract shall not be
terminated as aforesaid, and provided action to enforce such specific performance shall
be commenced within six months after such right of action shall arise.
5, Notices, All notices required herein shall be in writing and delivered
personally or mailed to the address as shown in this paragraph, and, if mailed, are
effective as of the date of mailing, Addresses for the parties are:
To City: Andover City Hall
1685 Crosstown Boulevard NW
2
Andover, Minnesota 55304
.J To Homes: Mark Smith
Mark of Excellence Homes, Inc,
4601 Weston Woods Way
White Bear Township, Minnesota 55117
7. Minnesota Law, This contract shall be governed by the laws of the State of
Minnesota,
8, Warranties, City and Homes represent to each other as follows:
a, That they will be lawfully seized in fee simple of the property in which
they are conveying.
b. That City and Homes will defend title and quiet enjoyment of the
property they are conveying against the lawful claims and demands
of all persons,
c, That City and Homes have no unrecorded agreements described
herein effecting the property that they shall convey to the other.
d, Neither party will commit waste or materially damage the property
that they are conveying to the other.
9, Well and Fuel Tank Disclosure, Each party certifies to the other that it does
not know any wells or fuel tanks on the property that they are conveying to the other
party,
10. Individual Sewaqe Treatment System Disclosure. Each party certifies to the
other that there are no individual sewage treatment systems on or serving the property
that they will transfer to the other,
11, Payment of Closinq Costs, Each party will pay closing costs which are
normally allocated of Buyers and Sellers in a real estate transaction,
12, Continqency, This Agreement is contingent upon approval by the Andover
City Council 14 day after the execution by Homes, In the event said Agreement is not
approved by the City Council within said time, this Agreement shall be null and void,
IN WITNESS WHEREOF, the parties hereto have set their respective hands as of
3
the effective date first written above.
J
HOMES:
Mark Smith
Its
STATE OF MINNESOTA )
) ss,
COUNTY OF ANOKA )
This instrument was acknowledged before me on
, 2003 by Mark Smith, the of
Mark of Excellence Homes, Inc" a Minnesota corporation under the laws of the State of
Minnesota, on behalf of the corporation,
CITY: CITY OF ANDOVER
Michael R. Gamache, Mayor
Victoria Volk, City Clerk
This instrument was acknowledged before me on ,2003
by Michael R. Gamache and Victoria Volk, the Mayor and Clerk of the City of , a
municipal corporation under the laws of the State of Minnesota, on behalf of the
corporation,
4
EXHIBIT A
, _ J The North 330 feet of the West 330 feet of the South % of the Northwest Quarter of the
Southwest Quarter of Section 13, Township 32, Range 24, Anoka County, Minnesota.
,
5
EXHIBIT B
,
, That part of the west 326,04 feet of South Half of the Northwest Quarter of the Southwest
Quarter of Section 13, Township 32, Range 24, Anoka County, Minnesota, lying south of
the north 330,00 feet thereof, excepting therefrom the South 36 feet thereof,
,
6
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
Will Neumeister, Community evelopment Director
FROM: Courtney Bednarz, City PIanm~
SUBJECT: Amend Buildability Requirements Rural Lots less than 2,5 Acres - Planning
DATE: August 25, 2003
INTRODUCTION
The Council has approved an ordinance amendment to reduce the buildable area requirement
from 22,500 to 3,600 square feet for rural lots that are at least 2,5 acres in size, The Council
asked for additional information on the number of rural properties that are less than 2,5 acres in
size (to be presented at the meeting),
DISCUSSION
Through the course of this discussion it has become apparent that the current code section is too
cumbersome to be easily interpreted, Staff has prepared a City Code amendment that
restructures the existing language of this ordinance to make it more user friendly. Included in
this amendment is a provision that would allow existing rural lots that are iess than 2,5 acres in
size to utilize the 3,600 square foot buildable area requirement as previously discussed,
Additional changes can be summarized as follows:
. Some language duplicated from other code sections has been removed or relocated to
different code sections as described in this report.
. A provision to prevent rural plats within the MUSA has been added to formalize the
existing,
. A provision for the wetland buffer area has been added to make this obscure ordinance
requirement easier to find,
Language Sections Removed From 11-3-6 (Summary ofma;or changes. please see attached for
entire code language)
1, In areas served by municipal sanitary sewer systems, no lot shall contain less than eleven
thousandfour hundred (11,400) square feet nor have a width of less than eighty feet (80')
at the building setback line.
Lot size and width is already regulated by 12-3-4.
2, Any subdivision, lot split or replatting of existing developments shall be required to meet
/ the standards of the original development or to meet the average size of the existing lots,
Lot size is already regulated by 12-3-4. This provision conflicts with the minimum lot
size requirements of 12-3-4.
3, On continuing streets where houses were constructed prior to the adoption of Ordinance
10H, adopted April 5, 1983, the setback shall be thirty-five (35') feet unless the existing
structures would indicate a lesser setback to maintain uniformity in R-2, R-3 and R-4
districts,
This setback provision is aiready provided in 12-5-1.
4, [NJo residential lot shall be developedfor residential purposes unless it contains a
minimum of 1 08,900 square feet, of which 22,500 square feet of contiguous land area is
buildable with a minimum width of at least one-hundred fifty (150') feet and a minimum
depth of one hundredfifty (150') feet.
Lot size already is regulated by 12-3-4. Additionally, the purpose ofthe proposed
amendment is to reduce buildability requirements for rural lots to allow custom
grading and to preserve the rural nature of these properties.
5, Said lot shall also have a width of at least three hundred (300 ') feet as measured at the
front building setback line,
Lot width is already regulated by 12-3-4. An adjustment to this table will need to be
made to reflect the different lot width permitted for lots in the R-2 and R-3 Zoning
Districts for lots created before the 300 foot lot width requirement was adopted for all
rural lots on October 17, 1978 (see attachments).
ACTION REQUESTED
The Council is asked to discuss the draft City Code amendment.
Attachments
Draft City Code Amendment
dTtZtt'~
o e n
Cc: Pat Brey 17032 Valley Drive NW
Dennis Picotte 2978 I51st Lane NW
DRAFT ORDINANCE AMENDMENT FOR DISCUSSION
11-1-4: DEFINITIONS:
J
BUILDABLE LOTS: Lots that conform to the requirements of Title 11. Chapter 3.
Section 6, /\, In areas lacking municipal saRitary sewer, all lots or parcels shall have an
area of at least twenty two thousand fiye lmndred (22,500) square feet with a finished
grade of at least six feet (6') above the seasonal high water mark. .^JI organic material
shall be removed and replaced with gFaRular material with no more than fiye percent
(5%) organic material by volume, The lowest floor shall be at least three feet (3') abo'/e
the seasonal high '.vater mark or one foot (l ') above the designated or designed 100 year
flood eIevatian, whiche'/er is higher, in the area of construction pursuant to title 9.
chapter 3 of this code illlless evidence is submitted and certified by a geotechnical
engineer, that shall be reyiewed and certified by an independent geotechnical engineer
hired by the city at the eKpense of the de'/eloper and approved by the city council, that a
separation ofless thaR three feet (3') can be achieved and is warranted,
B, In areas served by rrnmicipal sanitary sewer, all lots or parcels shall ha'le all
organic material removed and replaced '.vith granular material with no more than five
percent (5%) organic material by 'lolume for the frant one hundred feet (100') of
depth of the lot at a minimum width of the lot as required for that zoning district by
the zoning ordinance, The lawest floor shall be at least three feet (3') above the
seasonal high water mark or one foot (l ') aboye the designated or designed 100 year
flood elevation, whiche'/er is higher, in the area of construction pursuant to title 9.
chapter 3 of this cade unless e'lidence is submitted and certified by a geotechnical
engineer, that shall be reviewed and certified by an independent geotechnical
engineer hired by the city at the eKpense of the de'/eloper and appro'led by the city
council, that a separation ofless than three feet (3') can be achieved and is 'Narranted,
11-3-6: LOTS:
A. Minimum Lot Size: The minimum lot area and dimensions shall be as specified in the
respective zoning districts of the city zoning ordinance, and in addition, the following
standards shall apply:
1. Served By Municipal Sanitary Sewer: In areas served by municipal sanitary
sewer systems, no lot shall eontain less than eleven thousand four hundred
(11, ~OO) square feet nor have a width of less than eighty feet (80') at the building
setbaek lioe. l.de~ate rear yard area shall be provided to maintain a utilizable space
for each lot as determined by the planning and zoning cammission, Corner lots shall
be a mioimum of ooe hundred feet (100') wide as measured at the building
setbaek line or ninety feet (90') wide for baek to baek lots with a thirty five foot
(35') front setbael., exeept fer two family lots whieh shall be required to be one
hundred fifty pereent (150%) of a single family minimum area and width.
Residential lots shall be required to have the lowest floor to be a minimum of three
feet (3') above the seasonal high water mark or one foot (1 ') above the designated or
designed 100 year flood elevation, whiche'ler is higher, unless evidence is submitted
and certified by a geotechnical engineer, that shall be reviewed and certified by an
/ independent geotechnical engineer hired by the city at the expense of the developer
and approved by the city council, that a separation ofless than three feet (3') can be
achie'led and is warranted, .\ny subdivision, iot split or replatting of existing
developments shall be required to meet the standards of the original
development or to meet the ayerage size of the existing lots. On continuing
streets where houses Vlere constructed prior to the adoption of ordinance 10H,
adopted .A~pril5, 1983, the setback shall be thirty five feet (35') unless the cxisting
structures would indicate a lesser setback to maintain uniformity in R 2, R 3
and R 4 districts. (l\mended Ord. 10, 2 15 1972)
2, No Municipal Sanitary Sewer l\nd Outside Metropolitan Urban Service Area: In
areas which are not served by municipai sanitary sewer and outside the metropolitan
urban service area, no residential lot shall be developcd f-or residential purposes
unless it contains a minimum of one hundred eight thousand nine hundred
(108,900) square feet, of which twenty two thousand fiye hundred (22,500)
square feet of contiguous land area is buildable, with a minimum width of at
least one hundred fifty fect (150') and a minimum depth of one hundred fifty feet
(150'). In addition, there shall also be two (2) five thousand (5,000) square foot areas
designated and staked f-or the primary and secondary on site septic drain field based
on design criteria for a four (4) bedroom home. The designated drain field locations
as stated above shall comply with chapter 7080, Minnesota pollution control agency
individual sewage treatment systems program, as amended, The location of the
primary and secondary sites shall be indicated on the preliminary grading plan, and
the design specifications for the drain fields shall be submitted at the time of the
submittal of the preliminary plat. Said lot shall be required to have a finished grade of
at least six feet (a') above the seasonal high water mark and shall also require the
lowest floor to be a minimum of three f-cet (3') aboye the seasonal high water mark or
one foot (1 ') above the designated or designed 100 year flood elevation, .....hichever is
higher, llnless evidence is submitted and certified by a geotechnical engineer, that
shall be reviewed and certified by an independent geotechnical engineer hired by the
city at the e]lpenSe of the developer and approved by the city council, that a
separation ofless that three feet (3') can be achieved and is warranted, Said lot shall
aiso have a width of at least three hundred feet (300') as measured at the front
building setback line. For lots which abut a cui de sac, the lot 'Nidth at the setback
line is to be a minimum of one hundred sil,ty feet (1 aD'), Two (2) lots maximum arc
allowed at the end of each cui de sac regardless of the iot width, The preliminary plat
shall show a feasible plan for future resubdi'lision by which lots may be resubdivided
to meet the size and dimension standards of lots in areas served by municipal sewer
where the city deems it necessary in those areas that can be served in the future,
These provisions shall not apply to plats approved by the city prior to October 17,
1978, (.^emended Ord, 10, 2 15 1972; amd, 2003 Code)
B. Buildability Requirements: Residential lots shall have the lowest floor a minimum of
three (3') feet above the seasonal high water mark or one (1 ') foot above the
designated or designed one hundred year flood elevation. whichever is higher unless
evidence is submitted and certified bv a geotechnical engineer that shall be reviewed
and certified bv an independent geotechnical engineer hired bv the City at the
expense of the developer and approved by the City Council that a separation of/ess
} than three (3 ') feet can be achieved and is warranted,
1. Lots served by municipal sanitary sewer shall remove all organic material and
replace with granular material with no more than five (5%) percent organic
material by voiume for the front one hundred (100') feet of depth of the lot at
a minimum width of the iot as required for that zoning district by the Zoning
Ordinance,
2, Lots Lacking Municipal Sanitarv Sewer: No plats within the Metropolitan
Urban Service Area (MUSA) shall be approved unless municipal sanitary
sewer, municipal water and storm sewer are constructed to serve the proposed
development.
a, A building pad shall be created for each lot with a
minimum size of 3,600 contiguous square feet. The
Building Official shall determine that the dimensions of
the building pad are adequate to locate a house in
compliance with all applicable requirements,
b, The building pad shall be required to have a finished grade
of at least six (6') feet above the seasonal high water mark,
c. All organic material shall be removed from the designated
building pad area and replaced with granular material with
no more than five (5%) percent organic material bv
volume,
d, There shall be two (2) 5,000 square foot areas designated
and staked for the primary and secondary on-site septic
drainfield based on design criteria for a four (4) bedroom
home, The designated drainfield locations as stated above
shall compiy with Chapter 7080 as amended,
e. The location of the primary and secondary sites shall be
indicated on the preliminary grading plan and the design
specifications for the drainfields shall be submitted at the
time ofthe submittal of the preliminary plat for proposed
developments and at the time of building permit application
for new homes,
f, These provisions shall not apply to plats approved by the
city prior to October 17. 1978.
BC. Location: All lots shall have at least the minimum required frontage on a publicly
dedicated street.
GD, Comer Lots: Comer lots shall be platted at least ten feet (10') wider than interior iots
on all lots of less than three hundred feet (300') in width at the building setback line,
Comer lots shall be a minimum of one hundred (100') wide as measured at the
building setback line or ninety (90') feet wide for back to back lots,
E, Cul-De-Sac Lots: The minimum iot width at the front setback line for cul-de-sac lots
iacking municipal sanitary sewer is one hundred sixty (160') feet. Two lots per cul-
de-sac are allowed to utilize the reduced lot width,
/
l}F, Butt Lots: The use of butt lots shall be avoided wherever possible.
00, Watercourses: Lots abutting upon a watercourse, drainageway, or stream shall have
such additional depth or width as may be required to protect house sites from flooding
and shall be subject to restrictions of the department of natural resources and D,S,
corps of engineers.
m. Doubie Frontage Lots: Lots with frontage on two (2) parallel streets shall not be
permitted except where lots back on arterial streets or highways, Double frontage lots
shall have an additional depth for screen planting along the rear lot line of ten feet
(10').
GI. Access To Thoroughfares: In those instances where a plat is adjacent to a limited
access highway or other major highway or thoroughfare, no direct vehicular access
shall be permitted from individual lots to such highway,
Hl. Natural Features: In the subdividing ofland, regard shall be shown for all natural
features, including tree growth, watercourses, historic places and similar amenities of
the area which, if preserved, will add attractiveness and stability to the area,
K. Rear Yards: Adequate rear vard area shall be provided to maintain a utilizable space
for each lot as determined by the Planning Commission,
Ib, Lot Remnants: Lot remnants which are below the minimum lot area or dimension
must be added to adjacent or surrounding lots rather than be allowed to remain as an
unusable outlot or parcel. (Amended Ord, 10, 2-15-1972)
M, Re-Subdvision: The preliminary plat shall show a feasible plan for future re-
subdivision by which lots may be re-subdivided to meet the size and dimension
standards of lots in areas served bv municipal sewer where the City deems it
necessary in those areas that can be served in the future,
N, Wetland Buffer: Pursuant to Title 13, Chapter 6 a one rod (16,5 feet or 5 meters)
wide area abutting a wetland and/or storm water pond that shall be left undisturbed or
in its natural condition during the development, building and landscaping phases,
The buffer strip shall not be included within the preceding 100 foot buildability
requirement.
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C I T Y o F G
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City AdministratorfU
FROM: Will Neumeister, Community Development Director
SUBJECT: Consider the Final Rural Reserve Selection for Areas North of 161 sl Avenue -
Planning
DATE: August 25, 2003
INTRODUCTION
The Council discussed this issue at the August 6, 2003 meeting. At that meeting, staff was
again directed to meet with the property owners in the area north of 161 sl A venue on the west
side of Hanson Boulevard to confirm which property owners were interested in having sewer
capacity reserved for future urban development.
DISCUSSION
After further discussion with the property owners in that area, staff has determined that only a
few property owners are interested in having sewer capacity reserved for future urban
development. The attached map identifies the properties and the acreage that staff feels is
capable of having service by gravity sewer. The amount ofland that is capable of being served
is calculated at 22 acres. Each of the properties that would be included for future sanitary
sewer, in light of topographical constraints, has only a portion of the land capable of gravity
extended sewer service. In determining the number of units capable of being served, 22 acres
of possible development was calculated at 2.1 units per acre equaling approximately 46 units of
potential development.
The attached letter from Jack Walkky (representing Pentagon Holdings) has indicated he
would like a total of 128 units of sewer capacity and is ready to initiate a preliminary plat for
construction next year. With the 128 units that Pentagon Holdings is seeking, and the 46 units
from the 22 acres of land described above this would mean that only 174 units of capacity
would be used of the total 185 units that have been calculated as available. Accordingly, it is
safe to assume that should present needs change, there is an additional 11 units of capacity
available for this area.
Intentions expressed by property owners to develop the area north of 161 sl and Crane Street
may be as much as 5 to 6 years into the future. Depending upon details related to topography
and sewer depth, the property owners in that area will be able to have most, if not all, of the
urban density development appropriate for this area. Consequently, the decision by the
Council as to who should receive the sewer capacity needs to be finalized in order to bring
closure to the designation of property within the rural reserve.
I Pentagon Holdings is waiting for the Council's final action on this matter in order to move
ahead with their plans for urban density residential, which they would like to begin
immediately. Representatives from Pentagon Holdings will be in attendance at the Council
workshop to address any issues related to the rural reserve designation of their property.
ACTION REOUESTED
The Council is asked to discuss and finalize a recommendation of which properties should be
placed in the "Rural Reserve" area for the area north of 161 sl A venue. The recommendation
will then be placed on the next Council meeting (Sept. 2, 2003) for official action.
Respectfully submitted,
Will Neumeister tl~
Attachments
Location Map
Letter regarding development of "Whitetail Ridge"
Cc: Jack Walkky, Melchert Walkky, 800 Washington Avenue N. (Suite 675), Minneapolis,
MN 55401
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,RECEIVED
AUG 1 1 """3
' LV.;
,
August 7, 2003 CITY OF ANDOVER
,
MELCHERT WALKKY
landscape architecture Will Nuemeister
civil en.gineering .
land surveying Community Development Direetor
City of Andover
1685 Crosstown BoulevardNW
Andover, MN 55034
'.
.
r~E: \Vhitdail RiJgc I Rurai rcserve units
Dear Will
. Pentagon Holdings and Melchert Walkky, Inc, wer; confus~d with the r
outcome oflast night's council meeting as if addressed the assignment
. of the available rural reserve units, We felt a decision cpuld - have been
made based on the staffs recomme?dations and the workshops that
have already taken place,
, , -
As yO\! know, I have been in frequent contact since April of this year
with you and the city engineer regarding this issue, We have patently
waited for engine,ering studies, neighborhood workshops and council
meetings, In a conceptual fasliion, we have shown how this parcel may
be developed, Pentagon Holdings was the only landowner at last nights
council meeting even though aU the interested landowners where made
aware that at this meeting a decision assignillg the units was likely. We
- feel <?ur project is now jeopardy of missing critical deadlines due to still
800 Washingtqn Ave. N.. another workshop on August 26,
Suite 675 Therefore, with th~s letter Pentagon HoldiI?-gs' (Actual Lat.1d owner of
Milllyeapolis. MN 55401 parcel) would like to request the follo,wing:
p 612.455.2396 1. Since a decision is n'bw likely to be made on unit assignrilents at
the August 26 workshop, Pentagon Holdings would like to be .
f 611,455.2180 . invited to attend,
2, We wish to submit applications for this parcel for an amendment
" to the compressive plan (and/or other documentsthat will bring
749 Hwy 12 this parcel inside the MUSA line) and an application for a zone
,change. With your help we will submit these requests the week
-Hudson; WI 54016 of August 18 to be published and heard during September.
p 715.386.7736
,
f 715.386: 7889
.-
. .
~ "
-
.
J, If the items requested in item # 2 are viewed favorably, Weare
requesting that this plat be reviewed this year for construction
during the spring 2004. I understand the preliminary plat needs'
to be submitted by November 15 and approved by Ja~uary 31,
. 2004,
.
,
Again', Pentagon Holdings has-been working patently with the City, '
They are only landowners that have shown a genuine interest ill the
available rural reserveuniis. Please consider the requests, Call me with
any questions. Thanks for your help,.
-
,
. sinoe~~.
6:illkY' PE
. '~lchert Walkky, Inc,
( ,
, Cc Pentagon Holdings
, '
.
-
m .
800 Wmhinqton Ave. n. luite 67'i. minneapolil. mn \5101 p 61l.4\\B96 f 61l.4\\l180 749l-lwy 11.l-ludlon, WI \4016 71\.386.7736 f 71\J86.7889
MELCHERT WALKKY
. , . - '-" ,.
"
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C I T Y o F (iJ
NDOVE
\, 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
J FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: John Erar, City Administrator
SUBJECT: Community Center Update
DATE: August 25, 2003
INTRODUCTION
At the July 29, 2003 Council workshop, there was considerable discussion regarding a proposed
business model for the Community Center, In support of Council deliberations, staff was
directed to obtain additional information through a survey of other communities with similar
type facilities, In addition, staff has had continuing discussions with members of the capital
campaign regarding a Business Plan for the Community Center,
DISCUSSION
J In response to Council direction regarding the need for additional information on community
center operations, please review the attached survey, The cities of Brooklyn Park, Inver Grove
Heights, Maple Grove, Monticello, New Ulm, Plymouth and Stillwater responded to the survey,
Every city responding to this survey noted that they subsidized the operation of the facility to
some extent mostly in the area of debt service, and all cities indicated that the City Council
retained final authority over facility operations, The survey provides additional insights into how
these facilities operate and the position governing bodies have taken with respect to public
subsidies,
With regards to private management firms, staff contacted the City of Minneapolis and spoke
with Mr, John Moir, Minneapolis City Coordinator and Mr. Kevin Kulas, Director of Booking
for Target Center. The company, Clear Channel Entertainment operates the facility on behalf of
the City of Minneapolis. Mr. Kulas indicated their company manages only certain types of
facilities related to professional sports and music entertainment. Mr, Kulas also indicated that the
City of Minneapolis does subsidize Target Center and that his company has lost money over the
last several years above and beyond what the city subsidizes on an annual basis. It was
commented upon that most private management companies are hesitant to manage public
facilities with ice arenas or field houses given low or non-existent margins, highly-charged
political environments and a genuine lack of control over operational decisions that may affect
the management firm's bottom line,
Staff spoke with a Mr. Doug Brady, manager for the Stillwater Community Center, who
indicated that their firm receives a 5% sales commission from total facility sales, with the City
\ providing on-going contributions to debt service, In this particular management arrangement,
i
/ rental rates for the community center are established by the Stillwater Park Board, with the
management firm reporting directly to the City Administrator, According to Mr, Brady, his
contracted position is treated similar to a City department director, Staff of this facility included
his position as General Manager, a Project Director, a Skating Director and other part-time and
seasonal staff,
Staff also spoke with a Mr, Steve Peters from Compass Management, a professional contract
management firm based in Ames, Iowa, This firm has several existing management contracts
operating public facilities in Mankato, Minnesota, Davenport and Cedar Rapids, Iowa,
Brookings, South Dakota, Grand Forks, North Dakota, Michigan and Kansas, With respect to a
contractual management approach, staff would like to further explore the possibility of a
contractual relationship with this private management firm, Given the professional nature and
background of the firm, there may be some opportunity to explore a mutually beneficial
relationship,
It should be noted, however, that contract management firms will want to exercise considerable
autonomy in managing a public facility to ensure appropriate operating margins, This means
minimal political involvement III resolving operational or customer related Issues,
notwithstanding the fact that the governing body may continue to subsidize the facility's
operations and is accountable to the public for how the facility is operated, In the event an
operations-related decision is overturned by the City Council, the management company would
likely have the option of terminating their agreement with the City if the decision results in a loss
, / of operating revenue and reduces margins for the management company.
ACTION REOUIRED
For Council discussion and review,
Respectfully submitted,
John Erar
Cc:
1 DRAFT DRAFT DRAFT
City of Andover/YMCA City of Andover 763.767.5100 Direct
1685 Crosstown Boulevard 763.755.5100 Main
, Community Center Andover, Minnesota 55304 763.755,8923 Fax
)
YMCA of Metropolitan Minneapolis
30 South Ninth Street 612.371.8713 Direct
Minneapolis, MN 55402 612.371.8716 Fax
Business Plan
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..""...~."'....d .....', FIRST FLOOR PLAN ~
ANDOVER I YMCA COMMUNITY CENTER ~ ~:::=,
DRAFT DRAFT DRAFT
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TABLE OF CONTENTS
Executive Summary' 1
Facility Vision 1
Key Project Elements 2
Capital Campaign 2
Campaign Goal 3
Keys To Success 3
Marketing Assumptions 3
Public - Private Partnership 4
The Partnership 5
Operating Framework 6
Governance Model 7
Financing Assumptions 7
Construction Costs 7
Operating Revenues 7
Project Status and Contact Persons 8
1 This document is the property of the City of Andover. Infonnation contained within is subject to change and should be confirmed with the , ,
Office of the City Administrator. This dOOJlTlent has not been approved by the Andover City Council and consequentiy should be viewed as
a draft document subject to change.
DRAFT DRAFT 2 DRAFT
. '\
) Project Business Plan
2003
Andover-YMCA Community Center Business
Plan
The Place to Be...
Executive Summary
Creating a community-gathering place where families, adults of all ages, and young
people can enjoy participating in a wide array of popular sports, family-oriented "tun" and
community-based social and educational activities, These activities include, but are not
limited to, hockey at all levels of competition, figure skating, basketball, volleyball, jogging,
running, soccer, leisure pool activities, swimming, family \1ealthy activities in a leaming
environment appropriate to meeting the active life-styles of our customers. The facility will
be a place for community groups to meet from neighborhood associations to the boy
scouts and girl scouts,
The construction of this new 140,000 sq, ft. public facility is a cooperative partnership
between the City of Andover and the YMCA of Greater Minneapolis, Key facility elements
that will be housed include an Ice Arena capable of seating 800 spectators, a climate
controlled Fieldhouse, an Aquatic Center, a Fitness Center and other spaces that will
support family and community based activities, Construction of the facility is scheduled to
begin in early 2004, with the Ice Arena scheduled to open in October 2004. The remainder
of the facility is scheduled to open in late summer 2005,
Facility VISion
A community facility strategically located at the CIty's government
campus site
Readily accessible to all age groups In a safe and supervised environment
Designed to provide a wide range of recreational, athletic, and
community-based learning programs
A Collaborative effort between the City and PrtvateINon-Profit Entities,
the School District, Business and Resident Interest groups
1
Key Project Elements , '\
A fieldhouse\gymnasium with an integrated indoor runninglwalking track, weight
room, and aerobicslfitness area
An indoor pool/aquatics center a multi-lane leisure pool, a water slide, and
shallow swim area for young users
An ice arena with seating capacity for 800 spectators, with male and female
locker rooms
Community-wide programming proactive crime prevention activities for city youth
Le. night basketball, youth counseling, law enforcement presence,
Community meeting rooms for public and private use, offer daycare for visiting
members.
A concession and commons area, staff offices, reception and lobby area.
Capital Campaign
GMng is a well-established tradition in the United States, Americans generously give to
help others. The spirit of giving, or philanthropy, is driven by the desire to make their
community a better place to live, This was again demonstrated in 2002 when individuals,
Foundations and corporations gave over $240 billion to religious, educational, social r '\
services, community, and arts organizations. Giving to help others is part of what it means
to be a U.S. citizen.
The City of Andover has hired a professional philanthropic firm, Saterbak and Associates,
to organize and coordinate a community fund raising effort, Their mission statement
behind philanthropic giving is to "transform communities and organizations by awakening
and renewing the philanthropic spirif through the empowerment of volunteers, utilization
time-tested models, and respond creatively to specific client challenges through the
services of skilled, experienced and ethical professionals,
People give in a variety of ways, The most common form is when they give annually to a
favorite charity, Their gift is used to provide ongoing programs and services to the
community. Another way they give is to fund a specific building project, developed in
response to community needs. The process to raise funds for a specific facility is
traditionally referred to as a Capital Campaign,
A Capital Campaign is an organized project led by community volunteers. The project is
implemented through Task Forces, which are created to:
. Identify and recruit the appropriate Campaign General Chair and other leaders
. Write a Case for Support that articulates the need to support the project
. Identify lists of prospective donors
. Develop and implement a communications plan to educate the community about the
project
As the Task Forces complete their work, community members are enrolled to support the
project. The Campaign General Chair recruits additional leaders to begin the gift ' '\
solicitation process,
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I The Andover City Council initiated the Capital Campaign process in January of 2003 by
hiring Saterbak & Associate to provide campaign counsel. Saterbak and Associates, by
using time-tested models, have facilitated the recruitment of over 50 community volunteers
in the capital campaign process. As Campaign leaders recruit additional people to make
gift requests, that number will grow to over 150 community volunteers.
As the Campaign process continues the Andover community will be transformed through
the awakening and renewing of the spirit of giving or philanthropy, Volunteers will be
empowered as they work to make Andover a better place to live.
Campaign Goal
The Andover City Council has authorized this effort, which is anticipated to raise between
$3-$4 million of the $16.5 million needed to make this facility a reality. Committee
structures, consisting of resident volunteers have been organized and are working to
address the wide range of giving considerations, Mr. Tony Howard, a respected residential
and commercial builder, active as both a leader and participant in a wide variety of youth
sports associations, and a leader in the business community has been appointed by the
City Council as Campaign Chair to lead this volunteer citizen effort. To find out more about
this effort, please visit www.andovercc.orq.
Keys To Success
1. A Commitment to Efficiency, Cost Management and Providing High Quality Services and
unparalleled service to our customers will be key to the success of the Community Center.
2. Aggressive Sales, Marketing and Promotion of the facility will be key to meeting financial
self-sufficiency goals and minimizing annual public subsidies,
3. Opportunities to expand the breadth of sports offerings in the market area will be central to
the City Council's policy goal of maximizing self-sustaining cash flow generation and
minimizing annual public subsidies,
4. Our goal is not to compete with local businesses, but to complement existing business
services and provide opportunities for business partnerships that enhance and elevate our
respective roles in the market area.
5. Providing customer service excellence to users of the facility that is timely, responsive,
helpful and friendly to ensure repeat business with our customers. The success of this
goal will be dependent upon the proper staffing of the facility, the expertise of key
management staff and training of key personnel to achieve financial self-sufficiency goals.
Establishing excellent public relations with the community-at-Iarge, key business leaders, chambers of
commerce, athletic associations, the Anoka-Hennepin School District and other youth based
organizations is fundamental \0 the success of the facility.
Marketing Assumptions
As one of the fastest growing cities in the metropolitan area with a rapidly expanding student population
resulting in one new high school, one middle school, three elementary schools and one private school,
the City of Andover has ideal demographics to successfully support a Community Center,
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The City of Andover and the YMCA of Greater Minneapolis conducted separate research and
marketing efforts to determine the level of support and interest this type of facility would have not only in \
Andover but in surrounding communities, The firm of Decision Resources, Inc, conducted a community
survey for the City, which was used by the Council to gauge the level of interest in a community center
and identify the most favored elements,
The YMCA hired the firm of Anderson-Niebuhr to conduct a market survey of the Andover market area
and based on the results of that market analysis expressed strong support for a collaborative
partnership with the City. The YMCA remarked that market survey results were the "besf numbers they
have seen in 15 years of performing market surveys and summed up their position by concluding this
was a "home run" in terms of community support for a YMCA in Andover,
Key demographic and marketing factors that support the construction of a Community Center include:
. 2000 Census indicates that 36% of Andover's population is between 1 and 19 years old,
with a median age of 31.9 years old,
. Andover is one of the top 1 0 communities with the largest net population gains between
1990 - 2000 (Metropolitan Council).
. Limited year round community facilities to support youth, adult and senior programming
activities,
. 64% of Households have lived in Andover less than 1 0 years, with 42% of the sample
population between the ages of 35-44 years old. (2001 City Survey)
. Average Response indicated Taxpayer Support of approximately $42,00 per household
for Annual Levy
. Households surveyed had the following family breakdowns:
0 9% under the age of 6 years old
33% between the ages of 6 and 1 0 years old
30% had children age 11 to 15 years old
0 17% had children age 16 to 18 years old , "
. 73% of households surveyed favored the concept of constructing a Community Center
Favored Components:
0 Fieldhouse (8%)IGymnasium (8%)
0 Indoor Pool (17%)IAquatic Center (10%)
0 Ice Arena (8%)
0 Exercise/Weight Room (5%yrrack (2%)
0 57% favored a Combination of Private/Public Funding for Operations.
0 37% favored Financial Self-Sufficiency.
. Features wanted most included an indoor water park, cardiovascular machines,
. walking/running track, sauna, whirlpool and youth activities
. 93% of all respondents believed that a YMCA would have a positive impact on Andover,
and most wanted a YMCA in Andover
. 84% indicated they were either very or somewhat familiar with the YMCA
. 91 % believe that a YMCA is a place for families to go
. 87% believe that a YMCA is a place to go for adult physical fitness
. 86% believe that the YMCA offers a safe environment
. 85% believe that the YMCA offers a variety of programming for everyone
Public - Private Partnership
YMCA GOALS
Available for Everyone! Everyone is Welcome at the "Y" and financial assistance is
provided to make sure that no one is prevented access to YMCA membership or / "-
programs.
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, Building Lives-spirit, mind and body! Develop the total person through programs
I ranging from fitness classes to swim lessons, childcare to teen activities and leadership
development, senior events to camping and much more, Strengthen kids, families and
communities,
Core Valuesl Caring, Honesty, Respect, and Responsibility. Making the Ya safe, fun and
welcoming place for people of all ages and backgrounds, making a positive impact in
lives and communities.
The Partnership
The City of Andover began partnership discussions with the YMCA of Greater Minneapolis in the fall of
2002, Since that time both organizations have adopted joint resolutions articulating key principles of
partnership cooperation. This framework for cooperation is based on the following principles:
1) That the YMCA and the CitY of Andover shall establish a partnership for the purpose of
developing, constructing and managing a community center to be located in the City of
Andover;
2) That the design, development, construction and operation of such facility be based on the
following principles and values:
a. That the facility be constructed in a cost-effective, aesthetically pleasing and attractive
manner consistent with values that incorporate high quality workmanship, durability of
design and material, a reasonable level of attractiveness, usability and efficiency;
b. That the facility design team will include staff representation from the YMCA to
consider YMCA operational needs and incorporate appropriate design characteristics;
c. Sound financial principles based on user fees, capital campaign fundraising, and other
sources of funding deemed appropriate to support the construction and operation of
the facility;
d, That the operation of the facility be conducted in a business-like manner with the
intent of supporting facility operations primarily through public and private use, with
minimal public subsidy;
e. Partnership principles will be based on a commitment of mutual respect, open
communication and appreciation in the meeting the needs of both the City of Andover
and the YMCA of Metropolitan Minneapolis; and
f. That the YMCA's facility lease commitment shall be dependent on meeting
established fund raising targets prior to construction beginning on the facility
3) That, within available resources, the YMCA will endeavor to accommodate all who wish to
participate in YMCA programs and services.
4) That no one will be denied access to YMCA programs or services based solely on an inability
to pay,
5) That the YMCA and the City of Andover will develop a special membership incentive for
residents of the City of Andover.
6) That the City of Andover will underwrite the capital costs of the entire facility, with the YMCA
agreeing to a lease period sufficient to cover the period of debt repayment underwriting the
construction of the facility, The City and YMCA will negotiate the terms and conditions of the
lease agreement separately regarding issues of mutual concem.
7) That the City of Andover and YMCA will jointly direct and manage all functions and services
provided in the facility through a separate joint use agreement;
8) That a Community Board, appointed as outlined in YMCA Bylaws and Constitution, will be
developed to support YMCA activities;
9) That the City of Andover and the YMCA will jointly participate in a Capital Campaign
fundraising effort in which the name of the YMCA can be used to solicit funding for the facility,
10) That a fIVe (5) member Community Center Advisory Board will be established by the City of
Andover to oversee the facility and advise the City Council. Members will be appointed by the
Andover City Council, which will include (1) one permanent seat for YMCA representation.
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Operating Framework
The YMCA will operate and manage the aquatic center, fitness center, child's gym and childwatch
programs,
The City of Andover will operate and manage the Ice Arena, Fieldhouse, Community Room and
Concessions,
An Ice Arena manager will be responsible for the operation and management of all related Ice Arena
actMties including:
~ hiring of seasonal employees to assist in the operation and maintenance ~f the Ice Arena
> scheduling and programming ice time with user groups;
~ organizing and scheduling toumament play;
~ serving as a contact person with the public, the local hockey association and school district;
~ addressing day-to-day operational issues.
The Ice Arena Manager may also oversee limited operational and maintenance issues associated
with the Fieldhouse and Concession, however, position responsibilities will need to be balanced
and prioritized to meet the needs and demands of overseeing Ice Arena operations as the primary
consideration. Ensuring customer service excellence in meeting the needs of Ice Arena users will
be the first order of business for the Ice Arena Manager.
As the Ice Arena is scheduled to open in October 2004, the City will have this position filled no later
than the end of June 2004, with the assistant staffing positions filled no later than the beginning of
September 2004, Seasonal help will need to be hired in mid-September, , "
With respect to ensuring a financially self-sufficient business model, the City will also need to
consider a managerial position, supported by administrative/programming staff. The managerial
position would assume the following responsibilities:
1. Coordinate the marketing and promotion of the overall facility with special attention on the field
house and ice arena; Aggressively develop marketing strategies and promotional opportunities to
raise the profile of the facility in the surrounding market area with the goal of generating advertising
revenues,
2. Oversee business management operations with respect to:
a. concession and vending sales and profit and loss responsibilities;
b, manage/generate space rental income opportunitieS,
c, cultivate business relationships in the Andover market through local Chambers of
Commerce, Rotary Clubs and other business forums
d. book future sporting and community events
e. explore potential other programming uses of City operated spaces for income
generating possibilities,
3, Serve as a daily contact point with the public, interested user groups and YMCA operations staff to:
a. coordinate use of shared space;
b, respond to public inquiries for space rental opportunities,
c. conduct facility tours to potential customers; and
d, develop marketing strategies through printed materials.
4, Oversee the programming and scheduling of recreationaVsporting/toumament events in the
fieldhouse,
5. Work through and oversee the day-tQ-:day operational needs of the facility including responding to
user requests and complaints, oversee contracted janitorial services, manage business operations
in accordance with approved policies, and coordinate grounds maintenance,
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, 6. Could also oversee and assume management responsibilities for budgeting, staffing and planning
) responsibilities for the Parks Department that would include capital improvements to and
maintenance responsibilities for parks, playgrounds, and trails; pursue grants and other funding
opportunities,
7. Develop an annual operating budget and capital improvement program similar to other City
departments, as recommended by Community Center Advisory Board (CCAB) (see section below)
and approved by the City Council.
8, Oversee and ensure that the facility's business plan model is being complied with to minimize
annual public subsidies and generate positive cash flow.
9. Serve as a department director within normal organizational channels and protocols and serve as a
staff liaison to the Parks Commission (CCAB),
10. Upfront capitalization of staffing costs would be underwritten through initial capital bond proceeds.
Governance Model
The City Council has discussed the creation of a citizen board that would oversee facility operations
from a policy-setting perspective, subject to the final approval of the goveming body. No decisions have
been made regarding the composition of this advisory body, It is contemplated that a five-member
board would include four community representatives and (1) YMCA seat, appointed by and responsible
to the City Council, The remaining seats could be filled by interested citizens similar to other City
commissions, or could include a rotating position for (1) athletic association representative, (1) Park and
Recreation Commission position, (1) Council representative, and (1) City staff member or some other
combination of representation. This board would have the authority to
L adopt policies affecting Community Center operations
ii. respond to general citizen requests or service issues affecting use of the facility
by the public, and
iiL recommend an annual operating and capital improvement budget.
Financing Assumptions
Construction Costs
~ Capital Campaign to help underwrite debt service costs directly associated with facility
building costs
~ Council has designated $500,000 in Park Dedication Fees to help underwrite upfront
Building Costs
~ Lease Revenue Bonds will be issued to underwrite capital construction costs
~ Tenant Lease will underwrite debt service directly attributable to capital space occupied by
the YMCA
Operating Revenues
~ User Fees to Primarily Support Ice Arena and Fieldhouse space rental
~ YMCA will be financially responsible for the operation of Aquatic Center/Fitness Center
~ Advertising/Facility Rental revenue
~ Concession Proceeds
~ Miscellaneous Program/Space Rental Revenues
~ School District Hockey Program
~ Athletic Association Use of Facility
>> Limited City Tax Subsidy
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Property Tax Impacts
Taxable Market Value Annual Tax Impact
$150,000 $24.69
$200,000 , $39.51
$250,000 $49.39
$300,000 $59.26
$350,000 $69.14
$400,000 $79.02
Tax impact calculations based on a 30 year bond issue assuming current project cost allocations between the
City and YMCA and an annual tax levy of $321,675.
Project Status and Contact Persons
The AndoverlYMCA Community Center is in the design stage of construction, The City Council
approved the schematic design of the facility on Tuesday, August 19, 2003, and authorized the
architect to begin the design-development phase of the project,
The firm of Rozeboom Miller Architects under the leadership of Principle Ted Rozeboom (612-332-
2110) is leading the design and engineering efforts. The firm of RJM Construction is leading the
project's construction management efforts under the leadership of Craig Kronholm (763-383-7606). , "
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The Andover City Council is under the leadership of the Honorable Mayor Mike Gamache and City
Council Members Don Jacobson, Mike Knight, Ken Orttel and Julie Trude. Key City staff persons
involved in the project are John Erar, City Administrator (763-767-5100) and Jim Dickinson, Director of
Finance (763-767-5110).
The YMCA of Greater Minneapolis contact person is Mr. Harold Mezille, Chief Executive Office and
President at 612-371-8713 or Mr. Phil Nyvall, General Manager Properties and Facilities at 612-371-
8727.
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, 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
I FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: John Erar
FROM: Jon Seva1d~
DATE: August 11, 2003
SUBJECT: Community Center Survey
Thirteen cities were surveyed via email on Friday, August 1,2003 regarding the management of
their community centers, Ofthose thirteen, eight responded to the following questions:
* Blaine responded that their Community Center referendum was voted down in November
1998,
1. Is your community center owned by the City, by a private institution, or is there a joint
ownership agreement?
Brooklyn Park Owned by the City.
Inver Grove Heights Owned by the City.
Maple Grove Owned by the City.
Monticello Owned by the City. MN National Guard contributed funds, has 4,000 sq ft within
78,000 sq ft facility.
New VIm Owned by the City.
Plymouth Owned by the City.
Stillwater Owned by the City.
2. Is the community center managed by the City or through a private contract?
If managed through a private contract, what has been your experience (good or bad, why)?
Who does the management company report to?
Is the contract performance based?
Does the management company have the authority to set rates, or do the rates have to be
approved by Council?
Brooklyn Park Managed by the City.
Inver Grove Heights Managed by the City.
Maple Grove Managed by the City. Rates are set and approved by the Parks and Recreation Board.
Monticello Managed by the City.
New VIm Managed by the City.
Plymouth Managed by the City.
Stillwater Managed by a private contrac1. Management company (Doug Brady 651-430-2601)
reports to the City Administrator.
3. Does the city subsidize the facility operations?
If yes, how much per year? Is this a conscious policy decision by Council?
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Brooklyn Park City subsidizes facility as a conscious policy by Council.
Inver Grove Heights City subsidizes $831,300 (including debt service). It is a conscious policy by the ,
Council, "although the Council would like to reduce the amount of support."
Maple Grove The City subsidizes facility an average of $300,000 per year. City subsidized $300,000
_ $480,000 in the early years. The City Council and Park & Rec Board have the goal
that the Community Center will be self-sufficient. In recent years, it has been agreed
that the city would subsidize it and set limits to the amount of the subsidy.
Monticello City subsidizes $525,000 for operations and $550,000 for debt service. "Council really
has no choice in the matter, if the facility is to stay open."
New Ulm City subsidizes 100% of the costs.
Plymouth City subsidizes facility $250,000 per year as a conscious policy by Council.
Stillwater City subsidizes facility if needed. It is a conscious policy by Council.
4. Is there a citizen board overseeing the facility?
Is there a director?
Is the facility a part of the Parks Department?
Brooklyn Park There is no citizen board. Facility is managed by the Community Center Manager
within the Recreation Dept.
Inver Grove Heights "There is a Park & Recreation Advisory Board as well as a Community Center
Advisory Board." There is a "Community Center Manager." Facility is a part of the
Park & Rec Dept.
Maple Grove Parks & Rec Board oversees the facility. There is a Community Center Director.
Monticello There is a citizen board overseeing the facility. There is a director. The facility is not a
part of the Parks Department.
New Ulm Overseen by the Park & Recreation Director. Facility is a part of the Parks Dept.
Plymouth There is no citizen board. Facility Manager oversees community center, Community
center is within the Parks & Rec Dept.
Stillwater No, no, no. ~
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5. Does the facility have a concessions stand?
If yes, who operates it? If contracted out, who gets the profits?
Brooklyn Park Concessions stand is operated Oct-Feb by the youth hockey association. City receives
25% of the profits (approximately $7,000 per year).
Inver Grove Heights Concessions are operated by community center staff.
Maple Grove Community center staff coordinate the pool concessions. Hockey boosters operate ice
arena concessions.
Monticello Concessions are operated by community center staff.
New Ulm Hockey organization operates concessions stand. Unless rented by another
organization, they can run the stand, use any equipment available even ifthe Hockey
Assn. purchased it.
Plymouth Facility does nol have a concessions stand.
Stillwater Concessions stand is operated by the management company. City receives profits.
6. Who does the community center Director report to (i.e. City Administrator)?
Brooklyn Park Director of Recreation
Inver Grove Heights Park & Rec Director.
Maple Grove Parks & Rec Board.
Monticello Deputy City Administrator.
New Ulm City Manager.
Plymouth Recreation Superintendent.
Stillwater City Administrator.
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7. Does the facility have an Ice Arena?
If yes, with all costs considered, including depreciation and capital replacement: is it turning a
, profit, or losing money?
Brooklyn Park Facility has two ice arenas. Facility is losing money.
Inver Grove Heights Facility has an ice arena. Facility is losing money.
Maple Grove Facility has an ice arena. Facility is losing money.
Monticello Facility does not have an ice arena.
New VIm Facility has two sheets of ice. "[FirSl] year of operations, heavily in the red. It will
never make a profit based on current and expected uses."
Plymouth Ice Arena is in a separate facility.
Stillwater Facility has an ice arena. "The facility currently pays it's operating costs and provides
some debt service payments."
8. Does the facility have an Aquatics Center?
If yes, with all costs considered, including depreciation and capital replacement: is it turning a
profit, or losing money?
Brooklyn Park Facility does not have an aquatics center.
Inver Grove Heights Facility has an aquatics center. Facility is losing money.
Maple Grove Facility has an aquatics center. Facility is losing money. "The pool, ice arena costs are
nol broken out in our overall operational budget since electric, water, gas utilities are in
one account. Only the estimated cost for each large area like the ice arena or pool can
be done. With this in mind the building is losing money overall."
Monticello Facility has an aquatics center, "Since this is one of the main attractions of our center,
it's hard to really say what is the real reason for memberships. We also have a gym,
with a running/walking track, fitness equip. area, a small day care arena along with the
aquatics."
New VIm Community center does not have an aquatics center. Aquatics center is located within
\ a separate facility along with the old ice arena, which was retrofitted into a field house.
Overall, the community center is losing money.
Plymouth Facility does not have an aquatics center. Aquatics are offered through Parks and Rec,
at school district pools, or Lifetime Fitness.
Stillwater Facility does not have an aquatics center,
9. Does the facility have a Field House?
If yes, with all costs considered, including depreciation and capital replacement: is it turning a
profit, or losing money?
Brooklyn Park Facility does not have a field house.
lnver Grove Heights Facility does not have a field house.
Maple Grove Facility does not have a field house.
Monticello Facility does not have a field house.
New VIm "Other non-civic center building has field house. It might break even, but I doubt it.
Still has a lot of energy costs during the winter that will likely keep it in the red."
Plymouth Facility has a field house. "We net about $90,000 in income minus expenses. We
escrow most of that for eventual replacement of the turf and inflatable roof. It operates
6 months of the year Oct-Apr).
Stillwater "[Field House] is run as a part of the overall center."
10. Does charitable gaming support the facility?
If yes, how much is contributed each year?
Brooklyn Park No, but hockey association (through charitable gaming) contributes $50,000 per year to
the facility to offset operating loses,
lnver Grove Heights No.
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Maple Grove No.
Monticello No, but gambling organizations have contributed to items like pool tables for the Teen
Center, which is part of the facility.
New Ulm No. ,
Plymouth No.
Stillwater No.
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