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HomeMy WebLinkAboutWK July 29, 2003 Sl\NDbVE~ \ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US / CITY COUNCIL WORKSHOP MISCELLANEOUS BUSINESS ITEMS JULY 29,2003 - 7:00 PM AGENDA \ / 1. Call to Order 2. Approve Agenda 3. Community Center Project Update - Administration 4. Fun Fest Organizational Matters - City Clerk 5. Private vs. Public Installation of City Infrasttucture- Engineering 6. 2020 MUSA Staging Plan - 2003/04 Council Goal- Community Development 7. Consider/Schedule Joint Council Meeting/County Transportation Policies - Administration 8. Development Proposal\Kuiken Property - Community Development 9. Other Business Items 10. Adjourn \ / 0) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Community Center Update DATE: July 29, 2003 INTRODUCTION Several schematic design and site development issues have emerged since the last Community Center Project update presented to Council on June 24, 2004. This report is a brief recap of these items for final Council approval. This report also includes a proposed business operations plan for the facility in terms of management, operations and staffing. DISCUSSION YMCA Schematic Desien Issues A. Mezzanine After several reviews by the YMCA, the Stakeholder Design Committee (SDC) and the Facility Building Team (FBT), the architect has developed a design that locates a portion of the YMCA's fitness center in the mezzanine area between the Ice Arena and the Fieldhouse. This space provides adequate areas for YMCA cardiovascular equipment and is a relatively inexpensive space as compared to constructing a second floor space in other areas of the facility. No action is needed by the Council on this item. B. Aquatic Center Over the course of the last two weeks, the YMCA has raised issues regarding the justification for an indoor water slide given their experiences in other YMCA facilities, and instead the installation of an outdoor splash deck. This issue was reviewed by the SDC in response to possible removal of an indoor water slide, and the group expressed strong reservations to this potential change. YMCA programming staff indicated they did not see extensive utilization of this aquatic amenity in their other facilities, and consequently have expressed programming reservations regarding this feature. My office has taken the lead in raising City concerns with the YMCA on this matter and the YMCA recently notified me that they had reconsidered their position and that an indoor water slide will be included. An additional question has been raised regarding the possibility of a joint venture with the YMCA for the incremental cost of expanding the aquatic center by 2,000 sq. ft. and exploring the inclusion of 2 additional water slides. The revenue side of this expansion is being explored and additional information will be provided to Council at the workshop. The Council is requested to consider their position on a joint venture with the YMCA on the expansion of the aquatic center. -1- "- . I C. Elevated Track After considerable review and discussion, the elevated track was reviewed by the SDC and FBT, with a unanimous recommendation to remove the elevated track and instead stripe the fieldhouse floor at a savings of approximately $103,000. Arguments raised by the YMCA in the past two weeks suggested that an elevated track would not be significantly utilized due to cardiovascular equipment i.e. treadmills that are planned for the fitness center. According to a consensus of opinion, the cost of an elevated track at approx. $103,000 does not justify the expense. Given this position, the SDC did not feel that the removal of an elevated track would significantly detract from the appeal of the facility. The Council is requested to affirm the SDC reommendation on this item. Non-YMCA Schematic Desif!n Issues A. HV AC System for Fieldhouse/Fitness/Common Areas Heating, ventilation and air conditioning design issues need to be addressed with respect to whether housing this equipment should be internally or externally located. According to HV AC consultants and a review by the construction manager and architect, cost of this equipment regardless of internal or external location are substantially similar. Issues of difference are essentially related to the cost of constructing the internal space to house the equipment versus the cost of outside screening, and, secondly, equipment life-cycle aspects associated with frequency of maintenance (internal units typically last longer due to more regular frequency of maintenance). It is fair to say that both the architect and construction manager feel that an internal space for a HV AC unit for the fieldhouse and fitness center would provide the City with a better systems alternative. While YMCA representatives have indicated that an external unit would be a better cost alternative for the facility. Further discussion ofthis item will be held at the workshop. The Council is requested to make a decision on this item. B. Top Loading ofIce Arena Seating and possible 2nd Elevator Needs Subject to the need to accommodate physically challenged spectators (ADA requirements) and provide two access points for users of the ice arena (center aisle and northerly entrance point) the architect was compelled to provide a top loaded arena seating configuration. As a' result, two elevators may be needed within the facility. The SDC requested that the architect explore whether the YMCA elevator, currently located on the southside of the main street corridor, and the ice arena elevator, currently located on the northside of the main street corridor, could be combined in a more centralized location to provide a common point of access. No action is need by the Council on this item. C. Changes to Lobby Area for Fieldhouse In response to issues raised by the YMCA and SDC, the architect redesigned the location of the lobby area for the fieldhouse from the east end of the main street corridor to a westerly point on the north side of the corridor closest to the concession stand. Through this redesign, the YMCA access point on the east side of the building would not be overrun with teams attempting to use the fieldhouse at the same time that YMCA members may be attempting to use YMCA facilities. No action is needed by the Council on this item. D. Enlarged Fieldhouse Floor Space for Spectator Seating In response to concerns that the Fieldhouse provided only limited spectator seating opportunities, which could negatively affect the use of the fieldhouse for tournament play, the architect enlarged the -2- floor space to accommodate additional spectator seating. The construction manager and architect has indicated that this enlarged area with seating will have a nominal affect on the project budget. The " architect will briefly present this design change at the workshop. No action is needed by the Council on this item. Other Pro;ect Issues A. Ballfield Relocation Plan In keeping with previous Council direction to develop a Ballfield Relocation Plan, staff met with project consultants and began planning for the relocation of the two existing ball fields on the site. In connection with and subsequent to these discussions, staff discovered a number of impact considerations which staff felt needed to be advanced to the SDC for review. The SDC reviewed these impacts on Wednesday, July 16, 2003 and has endorsed a different approach to the relocation of the two ballfields. Considerations reviewed by the SDC, project consultants and staff included the following: a. Strong desire to preserve existing mature trees and playground structure on the northwest corner of the site. b. Heavy utilization of existing playground by the at-large community. c. Temporary relocation nature of the two ballfields on the City campus brings into question whether the short-term costs are justified. d. Relocation of the play structure voids the warranty on the equipment. It was noted that the playground equipment is between 2 and 5 years old. e. Inability to fully relocate existing structure to south end of Community Center in light of site constraints. The volleyball court and swing set area will not fit in the relocated space. f. Potential likelihood that strong community resistance would result in response to the possible relocation of a popular park and playground and in particular to the permanent loss of mature trees on the City campus. The SDC recommends the alternative of lighting other existing ball fields to extend playability and utilization and preserve the existing playground and trees on the northwest corner of the City campus site. Funding for this alternative recommendation would be through a redirection of project funds that would have been expensed for ballfield relocation. Mr. Larry Emmerick, Andover Baseball and Mr. Tom Berard, Andover Softball were contacted to receive their input and invited to attend the Council workshop. The Council is requested to affirm the SDC recommendation on this item. B. Facility Business, Operations and Staff Plan As the schematic design for the community center continues to advance, the need to consider how the facility will be overseen, operated and staffed becomes a prominent consideration. In contemplating how the community center will be operated, the following points are presented for Council consideration. a. Sales and Marketing. Financial self-sufficiency will depend upon the aggressive marketing, promotion and advertising of the facility and the identification of new sports activities that may be conducted within the facility to maximize self-sustaining cash flow generation. I -3- Proper staffing of the facility and positioning of key personnel is critical to achieving financial self-sufficiency goals. The sales and marketing of the facility to end users will be a critical determinant in achieving financial self-sufficiency. This aspect of the facility business plan should be viewed as key to the financial success of the facility. b. YMCA operations and management of the Field house. Discussions with YMCA staff suggest that there may be some inherent, practical difficulties in this approach, along with potential public perception issues with having the YMCA operate the City portion of the facility. Council should provide direction to staff on this option as soon as possible. It should be noted that even with the YMCA managing the fieldhouse, the City will still need to aggressively market the facility to achieve financial self-sufficiency. c. The Ice Arena will need at least two full-time management staff to operate, maintain and schedule ice related events. The Ice Arena manager would be responsible for all related Ice Arena activities including hiring of seasonal help, scheduling ice time with user groups, organizing tournament play, serving as a contact person for the local hockey association and school district, and dealing with day-to-day operational issues. As the Ice Arena is scheduled to open in October 2004, the City should have this position filled no later than the end of June 2004, with the assistant position filled no later than the beginning of September 2004. Seasonal help will need to be hired in mid-September. d. With respect to ensuring a financially self-sufficient business model, the City will also need to consider a managerial position, supported by administrative/ programming staff. The managerial position would assume the following responsibilities: i. Coordinate the marketing and promotion of the field house and ice arena to user groups and businesses; aggressively develop marketing strategies and promotional opportunities to raise the profile ofthe facility in the surrounding market area. H. Generate advertising revenues, oversee concession sales, manage/generate space rental income opportunities, cultivate business relationships, book future sporting events and explore potential other programming uses of City operated spaces for income generating possibilities. HI. Serve as a daily contact point with the public, interested user groups and YMCA operations staff to respond to inquiries, conduct facility tours to potential customers and develop marketing strategies and printed materials. IV. Oversee the programming and scheduling of recreational/sporting/tournament events in the fieldhouse. v. Work through and oversee the day-to-day operational needs of the facility including responding to user requests and complaints, oversee contracted janitorial services, manage business operations in accordance with approved policies, and coordinate grounds maintenance. VI. Could also oversee and assume management responsibilities for budgeting, staffing and planning responsibilities for the Parks Department that would include capital improvements to and maintenance responsibilities for parks, playgrounds, and trails; pursue grants and other funding opportunities. Vll. Develop an annual operating budget and capital improvement program similar to other City departments, as recommended by Community Center Advisory Board (CCAB) (see section below) and approved by the City Council. Vlll. Oversee and ensure that the facility's business plan model is being complied with to minimize annual public subsidies and generate positive cash flow. -4- . , IX. Serve as a department director within normal organizational channels and protocols and serve as a staff liaison to the Parks Commission (CCAB). x. Upfront capitalization of staffing costs would be underwritten through initial capital bond proceeds. e. With respect to an oversight board, staff previously proposed and had limited discussions with the Council regarding the need to form a five-member advisory board that would include four community representatives and (1) YMCA seat, appointed by and responsible to the City Council. The CCAB would have four community representatives that could be filled by interested citizens similar to other City commissions, or could include a rotating position for (1) athletic association representative, (1) Park and Recreation Commission position, (1) Council representative, and (1) City staff member or some other combination of representation. This board would have the authority to i. adopt policies affecting Community Center operations ii. respond to general citizen requests or service issues affecting use of the facility by the public, and HI. recommend an annual operating and capital improvement budget. Section B. concerning a proposed business, operations and staffing plan, along with a proposed structure for the CCAB are presented for Council review and discussion. No action is needed on this item this evening. ACTION REOUlRED This report is provided to Council as a project update. R~~d' J1bn E ar Ice: Stakeholder Design Committee Ted Rozeboom, RMA Victor Pechaty, RMA Craig Kronholm, RJM Facility Building Team -5- G 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: John Erar, City Administrato FROM: Vicki V olk, City Clerk SUBJECT: . Fun Fest Organizational Matters DATE: July 29, 2003 INTRODUCTION The Andover Family Fun Fest was held on June 27 and 28, 2003. DISCUSSION / The City Council is requested to discuss whether the Fun Fest should continue. With the construction of the Community Center approaching the Committee is concerned whether there will be enough room at the City Hall complex for all ofthe activities, such as the carnival, community booths, car show, etc. Public Works and City Hall staff spend many hours planning the activities and assisting at the event. Some are volunteer hours and others the city compensates them for. Attached are documents detailing the hours spent on this celebration. Also included in the backup material is a breakdown of the revenues and expenditures. One of the problems we have encountered over the years is the lack of volunteers from the community. This means that city staff has to do more of the planning and helping during the event. Several staff members have indicated they are only willing to help if they are compensated for their time. During a wrap up meeting of the committee two staff members indicated that they will not be volunteering as much time next year as in the past. BUDGET IMP ACT / The last several years the city has budgeted $4,000.00 to be used for the Fun Fest. Because of the budget crunch will the city continue to contribute? Ifnot, more donations from the community businesses would be required. This would mean that staff (or community volunteers) would need to request money from these businesses. ACTION REOUIRED Council is requested to discuss whether the Fun Fest should continue and ifthere will be enough space at City Hall to accommodate all ofthe activities. Respectfully submitted, d:L IJh Vicki V olk City Clerk / FUN FEST EXPENSES I Average hourly wage = $20.00 Average overtime wage = $30.00 STREETS DEPARTMENT . Clean Building A (large garage) 6 hours $ 120.00 . Put up and take down fencing in Building A 4 hours $ 80.00 . Sweep all parking lot areas 8 hours $ 160.00 . Pick up and returrl chairs and rnats (baby crawling) 3 hours $ 60.00 at Andover Elementary . Pick up staging. 1 hour $ 20.00 . 3 staff worked Saturday day, Saturday late night, 42 hours (o.t.) $1,260.00 Sunday morning - hand picked up trash around grounds, emptied trash containers, set up road closures, traffic control, barricade placement, put up safety tape, took down barricades and road closure SIgnS TOTAL HOURS AND PAY 64 $1,700.00 SIGN DEPARTMENT . Sign prep, revisions, locates 16.50 hours $ 330.00 . Sign install and removal 26.50 hours $ 530.00 . Barricades, road closure signs 8.25 hours $ 165.00 TOTAL HOURS AND PAY 51.25 $1,025.00 WATER DEPARTMENT . Staff hours (dunk tank, locates, generators) 27 hours $ 540.00 TOTAL HOURS AND PAY 27 $ 540.00 VEHICLE MAINTENANCE DEPARTMENT . Worked during Fun Fest Friday (moving portable 2 hours $ 40.00 . toilets, checking generators, securing P.W. building after crafters set up, prepare for trash pick up and barricade placement) . Worked all Saturday during Fun Fest (hand picked 9 hours $ 180.00 up trash around grounds, emptied trash containers, set up road closures, traffic control, barricade placement, helped with fun run, shuttle people around for parade, put out and pick up signs) . Saturday night (worked with fire works person, put 3.5 hours $ 70.00 up safety tape, took down barricades and road closure signs) . Worked Sunday to empty trash, remove signs and 2.5 hours $ 50.00 road closure items. I TOTAL HOURS AND PAY 17 $ 340.00 PARKS DEPARTMENT Set up before Fun Fest . Prepping grounds . Irrigation markings . Placement of tables and trash cans . Tables and chairs set up . Shop and equipment . Mise hours Clean up after Fun Fest . Clean up grounds . Irrigation . Replace tables and trash cans in parks . Tables and chairs . Shop and equipment . Mise hours TOTAL HOURS AND PAY RECYCLING DEPARTMENT . Fun Run - work on registration forms, logo designer and shirt order, mailing registration forms, contacting volunteers, collecting door prizes, putting name tags on race numbers, tally race results. . Set up for race day, coordinate race day events, tally race results. TOTAL HOURS AND PAY PUBLIC WORKS TOTAL HOURS AND PAY 76 hours 16 hours 32 hours 8 hours 8 hours 16 hours 30 hours 2 hours 20 hours 6 hours 4 hours 8 hours 226 20 hours 12 hours 20 405.25 $1,520.00 $ 320.00 $ 640.00 $ 160.00 $ 160.00 $ 320.00 $ 600.00 $ 40.00 $ 400.00 $ 120.00 $ 80.00 $ 160.00 $4,520.00 $ 400.00 Volunteer hours $ 400.00 $8,525.00 Man Hours Fun Fest: Parks Department Fun Fest takes a lot of effort, time and money to pull off. More than anyone who is not involved with it will ever know. The Parks Staff has always been involved with it from the very beginning. This was the first year that we were not involved at the site during the weekend events. We concentrated on the setup and tear down of it. We will continue to operate this way for future events. A total of the man hours are as follows: Before: Grounds 76 hours, Irrigation 16 hours, Tables & Cans 32 hours, Tables & Chairs 8 hours, Shop & Equipment 8 hours Misc. 16 hours TOTAL 156 hrs After: Grounds 30 hours, Irrigation 2 hours, Tables & Cans 20 hours, Tables & Chairs 6 hours, Shop & Equipment 4 hours, Misc. 8 hours TOTAL 70 hrs The Parks Department spent 226 total man hours for Fun Fest. This is a very conservative total. I did not include any infield prep work, meetings or car show items. Some of the grounds work would have to be done even if Fun Fest were not going on. About 75 % to 80 % of the 226 hour total is work that is directly related to the Fun Fest. It is safe to say that the Parks Department spends at least 200 regular working hours for this celebration. j ~L-.A"'\c s ( It.... v' ,,..,,, 7 10 0;' Fun Fest Hit List .I Mow and weed whip entire Main Complex. Sweep where needed Complete cleanup, Blow and sweep with both sweepers Level gravel parking lots, sweep blacktop and trails Get all landscaping and trees looking sharp Locate, mark and protect all irrigation lines, valves and heads Table hauling, repairs and painting Remove all soccer goals Bring in extra trash cans and dumpsters Hookup water supply at hockey rink for carnival staff Install posts and fence where needed: walkways, culverts, dunk tank area Portable toilet placement and hauling Table and chair hauling and placement All equipment pulled out and shop cleaned. Fence all shop walls and shelves. . Fun Fest cleanup: Everything gets hauled or moved back into place Complete cleanup of Main Complex All turf swept, aerated and watered. Possible fertilizing and hole filling 2003 FUN FEST City Hall Staff Hours Spent on Fun Fest: Pat Janssen: 17 volunteer hours, 8 hours compensated Vicki V olk: 29 volunteer hours Maggie Engstrom: 10 hours compensated Michelle Hartner: 2 volunteer hours Don Olson: 2 hours compensated Herb Blommel: 2 hours compensated, 2 hours volunteer 2003 Fun Fest Revenues & Expenditures Monetary Donations: Revenue: Expenditures: $ 6,950.00 (includes the $4,000 city contribution) 13,122.45 17,732.36 Profit: $2,340.09 CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Memb CC: John Erar, City Administrato FROM: SUBJECT: Private vs. Public Installation of City Infrastructure - Engineering DATE: July 29, 2003 INTRODUCTION One of the Council's 2002 goals was to review the present City of Andover policy requiring all public facility improvements in new urban developments be contracted for and installed under a City contract. At the February 26, 2003 Special City Council meeting the City Council directed staff to look at all the changes needed to allow private developers to install their own streets and utilities. Provided the City Council agreed with these, then there would be a test period for three years starting in the 2004 construction season. The process will be evaluated in 2006. " / DISCUSSION The City Council directed staff to modify the current process to allow developers to hire their own contactors to build the streets and utilities in future new urban developments. The direction was for the City to retain the engineering/design and inspection of the improvements yet allow the developer to hire a contractor and pay the contractor directly for the construction costs of the improvements. The developers feel this will speed up the timing for construction due to the fact that the project would not be publicly bid, shortening the process by a month or more. Staff has been working on the proposed new privately installed street and utility process for the past several months. Attached is a draft list of eleven steps that should be followed to insure the City covers all the concerns regarding privately installed improvements and allow developers to speed up the construction process by not going through the Chapter 429 process. These eleven steps shall be discussed in detail at the meeting. Modifications to the Development Contract will be required. Attached is a draft Development Contract highlighting all the proposed changes. This also will be discussed in detail at the meeting. A third item the City should have in place is a set of City Standard Specifications that covers virtually all projects and situations regarding construction improvements. The standard specification at this time has not been put together. All the information is available, but it is not compiled. This will consist of gathering all of the City's specifications and putting them in one document that can be handed out to developers and contractors for all street and utility projects. Mayor and Council Members July 29, 2003 Page 2 of2 The next step in this process would be to meet with developers to review the proposed changes and receive their comments and input. After this is completed, the final policy will be brought back to the City Council for approval. ACTION REOUlRED The action required is to receive input and comments from the City Council regarding the proposed changes to the existing policy for installation of public utilities for new urban subdivisions. Respectfully submitted ~ 'QCJ KiA.-izb1.Yct.' l U/...rU. . <U David D. Berkowitz Attachments Steps for the proposed new process Proposed Development Contract " I @mJ#J~r City of Andover 1685 Crosstown Boulevard NW.' Andover, Minnesota 55304. (763) 755-5100 Fax (763) 755-8923 . www.cLandover.mn.us PROPOSED NEW PROCESS FOR PRIVATELY INSTALLED URBAN DEVELOPMENTS / Steps Process Comment 1 Preliminary Plat The current preliminary plat process would stay the same. City shall approve preliminary storm sewer layout. When the preliminary plat is approved the developer can grade the site prior to the final plat approval. . Before utility work begins the final plat must be approved and recorded with the county. 2 Developer Request for This would replace the current petition process. The Improvements (After petition would not be required due to no assessments. . approval of the preliminary plat) Developer shall submit a letter requesting the improvement and indicate if the streets and utilities will be installed privately or public. If privately installed a preliminary street and utility layout shall be submitted. Completion dates and time schedules for construction shall be set at this time. Paving will not be allowed later than the middle of October. A paving extension may be approved by the City Engineer. Developer submits construction cost for Streets, trails/sidewalks and utilities based on preliminary utility layout. Developer submits a $5000 cash escrow for staff to establish estimated City costs (part 3). 3 A) City Shall Establish Costs would be as follows: Estimated Costs & . Engineering (Estimated %) Fees . Inspection C:\Take Home\Private VS Pubtic\Urban Dev.doc @!?JJJ~r . Street Signs (City to layout signs) City fabricated and installed or Developer fabricated and installed Must meet all City standards . Aerial Mapping . Drainage Plan . Testing . Lift Station Charge (If Applicable) . Administration (Adjust percentage) . Legal . Storm sewer Trunk Cost (If Applicable) . Railroad Utility Crossing Costs (If Applicable) . Required County Road Improvements . Asbuilt . Other Fees would be as follows: Trunk Source & Storage . Water Main Area charge . Sanitary Sewer Area charge . Water Main Connection . Sanitary Sewer Connection . Lift Station Fee (If Applicable) Note: These fees shall be collected up front B) Construction Costs Seal Coat Note: This construction cost shall be collected up front City Construction Costs would be as follows: . Pipe Over sizing . Trunk Costs . Trails 4 Developer Request for City Engineer assigns consultant or City staff to prepare Preparation of (Street, plans and specifications. Trails/Sidewalks and Utilities) Plans & Cash Escrow collected for plans & specification Specifications preparation based on Developers/City Engineers construction cost escrow. This shall be 6% of the estimated construction cost. 5 Approval of Plans & City Engineer signs off on final plans. Plans & Specifications specifications are turned over to the developer. Developer then solicits bids/quotes for construction. C:\Take Home\Private VS Public\Urban Dev.doc . I @~#J?r 6 Final Plat Final Plat approval. Developer shall submit a cash escrow or letter of credit for 105% of total project cost to cover street, trail/sidewalk and utility construction based on the City Engineers estimated construction cost as per the Development Contract (Sec. 0) Before recording the final plat the developer shall submit a cash escrow for 150% for items identified in the Development Contract (Sec. 0) 7 Financial Security Cash Escrow Fee Collected Letter of Credit or cash escrow Posted for Construction 8 Construction Developer sets up pre-construction meeting with City staff, consultant, contractor and utility companies to discuss the project. City staff or City consultant inspects project. Contractor must coordinate all construction work from this point on with the City inspector. Require Contractor Project Schedule and Coordinate Construction Inspection. Construction shall meet the City of Andover's standard specifications. (All specifications will be put together in one package that will be available to developers and their contractors) 9 Construction City staff provides contractor with final punchlist and Completion/Acceptance ensures final completion is accepted by Public Works and City Engineer. City requires a two year warranty bond from developer to ensure security against failures. 10 Asbuilt City and/or City Consultant complete full set of asbuilts and tie books. 11 Project Close OuU Refund or collect additional escrows to cover costs. Escrows C:\Take Home\Private VS Public\Urban Dev.doc DRAfT Auqust 5. 2002 I DEVELOPMENT CONTRACT I (Developer Installed Urban Improvements) THIS AGREEMENT made this day of , 2003, is by and between the City of Andover, whose address is 1685 Crosstown Boulevard NW, Andover, Minnesota 55304, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City", and , a whose address is Minnesota, hereinafter referred to as the "Developer". WHEREAS, the Developer has received approval from the City Council for a proposed plat of land within the corporate limits of the City to be known as ; and WHEREAS, the Developer desires final plat approval prior to completion of all on-site improvements as required under the Subdivision Ordinance of the City of Andover; and WHEREAS, said Subdivision Ordinance authorizes the City to enter into a Development Contract secured by a cash escrow or letter of credit to guarantee completion of all such improvements following final approval and recording of the final plat; NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES HERETO that the Developer will provide all labor and materials to construct the improvements described below within the plat of according to the plans and specifications attached hereto and made a part of this Agreement: -1- DRAFT ARTICLE ONE I DESIGNATION OF IMPROVEMENTS Improvements to be installed at the Developer's expense by the Developer as hereinafter provided are hereinafter referred to as "Developer's Improvements". ARTICLE TWO DEVELOPER'S IMPROVEMENTS The Developer will construct and install at Developer's expense the following improvements according to the following terms and conditions: A. The Developer shall do all site grading including the front 100 feet of the lots (unless otherwise determined and approved by the City Engineer), common greenway. parks, trails/sidewalks and open spaces, storm water storage ponds and surface drainage ways including sodding of boulevards, all in accordance with the approved grading, drainage and site plan. Furthermore such grading shall provide for a buildable area on each lot in such size as required by Andover Ordinance No.1 O. Upon completion of all grading, Developer's engineer shall certify in writing that the plat is graded to the approved plans and that all unbuildable soils are removed within the street right-of-way and within the buildable area identified herein. The yard shall be graded to allow the construction of a driveway. A grading plan with maximum two foot contours and cross sections as necessary shall be submitted and approved by the City prior to commencement of any site grading. B. The Developer shall be responsible to maintain the required tree protection for the development grading until the removal and/or treatment is approved by the City's Natural Resources Technician Troo Inspoctor. Upon issuance of a building permit for a lot, the Developer is responsible to notify the builders and individual owners within the development that they assume and are responsible for erosion control, tree protection and protection of water and sewer services. C. The Developer shall control soil erosion insuring: 1. All development shall conform to the natural limitations presented by the topography and soil of the subdivision in order to create the best potential for preventing soil erosion. The Developer shall submit an erosion control plan as part of the qradinq and drainaqe plan, detailing all erosion control measures to be implemented during construction, said plan shall be approved by the City prior to the commencement of site grading or construction. . I 2. Erosion and siltation control measures shall be coordinated with the different stages of development. Appropriate control measures as required by the -2- DRAFT City shall be installed prior to development when necessary to control erosion. 3. Land shall be developed in increments of workable size such that adequate erosion and siltation controls can be provided as construction progresses. The smallest practical area of land shall be exposed at anyone period of time. 4. Where the topsoil is removed, sufficient arable soil shall be set aside for respreading over the developed area and also seeded, mulched, and disk anchored. The topsoil shall be restored to a depth of at least four (4) inches, and shall be of a quality at least equal to the soil quality prior to development. D. The Developer shall be responsible to maintain the required tree protection for the development grading until removal is approved by the City's Natural Resources Technician Troe Inspector. Upon issuance of a building permit for a lot, the Developer is responsible to notify the builders and individual owners within the development that they assume and are responsible for erosion control, including sodding of boulevards, seeding or sodding of the front and side yards of all lots, tree protection and protection of water and sewer services. Such notification shall not relieve the Developer of the responsibility for such items as required under this contract. Any violation will be cause for red tagging the site by the City Building Official, or designee, and all inspections will cease until corrected. E. The Developer shall place iron monuments at all lot and block corners and at all other angle points on boundary lines. Iron monuments shall be placed after all street and lawn grading has been completed in order to preserve the lot markers for future property owners. F. The Developer shall pay for the installation of all standard street Aame signs at all locations required for the development as determined by the City Enqineer RewIy opened intersections 'Nithin the development. The City shall install all such signage and Developer shall reimburse the City for the cost thereof by payment in advance to the City of the estimated cost thereof. G. The Developer shall remove and/or treat all dead and diseased trees (as determined by the City's Natural Resources Technician Tree Inspector) before building permits will be issued. H. The Developer shall be responsible for street maintenance, including curbs, boulevards, sod and street sweeping until the project is complete. All streets shall be maintained free of debris and soil until all lots within the Subdivision have homes constructed upon them. The City's Natural Resources Technician will conduct site visits to ensure compliance. Staff will contact the Developer and qive a timeframe to meet compliance. If this is not met, the City will sweep the streets and bill the Developer for time spent. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on same and directing attention to detours. -3- DRAFI If and when the street becomes impassable, such streets shall be barricaded and closed. In the event residences are occupied prior to completing streets, the developer shall maintain a smooth driving surface and adequate drainage on all temporary streets. Performance shall be guaranteed by the financial guarantee recited herein. I. The Developer shall furnish street lights in accordance with the City's Street Lighting Ordinance No. 252 86. The Developer shall conform to Ordinance No. 252 86 in all respects. The City shall order the street lights and Developer shall reimburse the City for such cost. General Requirements: 1. Street lighting shall be owned, installed, operated and maintained by the appropriate utility. City and electric utility company shall enter into a contractual agreement on the rate and maintenance of the street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges. b. Pay for street light charges for all lots owned by the Developer. J. The Developer shall dedicate and survey all storm water holding ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion and acceptance of the development. The Developer grants the City the right to enter upon the property to perform all functions required under this contract and city ordinances. Performance shall be guaranteed by the financial guarantee recited herein. K. The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction (streets, trails/sidewalks, utilities. etc.) and prior to the Developer awarding construction contracts for Developer Improvements. L. The Developer shall make provision that all gas, telephone, cable television (if available) and electric utilities shall be installed to serve the development. M. On a corner lot, the front entrance shall face a designated front yard as determined by the City and the assigned address. N. The Developer shall construct a group of mailboxes of a uniform design that is clustered at specific locations approved by the City and coordinated with the United States Post Office. -4- DRAFT O. Estimated cost of Developer's Improvements, description and completion dates are as follows: Description of Improvements Part A 1. Sanitary sewer. watermain, streets, $ storm sewer, etc. (Based on Developer's estimated construction cost and City's indirect costs) 2. Pafk- Trails/Sidewalks $ 'N3ter improvements including 13ter3ls, trunks 3nd services Total Estimate of Part A Security Requirement Part A (105%) .i Total Part A .i I Part B 1.d-: Site grading, certification letter and $ as-builts 3nd erosion control 2.4-:- Street liqhtinq m3inten3nce $ 3.1-: Lot stakes $ 4.& Diseased tree removal $ 5.9-: Erosion control/street sweeping/tree $ protection 6.-1-(h Sodding of boulevard $ 7.e... Other Street construction $ / Estimated Cost Date to be Completed $ -5- DRAFT &.- Storm sewer construction $ 4:h P:lrk Tr3ils/SidoW31ks $ ~. Estimated Leqal, Enqineerinq & $ Administrative (15%) GtheF Total Estimate of Part B Estim3ted Construction Cost for De'.'eloper's $ Improvements Security Requirement Part B (150%) $ Total of Parts A & B $ Furthermore, Developer shall be responsible for all of the development costs and fees shown on Exhibit A (Fee Schedule), attached hereto and made a part hereof and adopted by City Fee Ordinance. P. Construction of Developer's Improvements: 1. Construction (Streets, Trails/Sidewalks & Utilities). The construction, installation, materials and equipment shall be in accordance with the plans and specifications prepared by the City. Developer aqrees, prior to commencement of construction, to call a pre-construction meetinq between the City, Developer and contractors for site qradinq and/or street and utility construction. Developer further aqrees to coordinate its contractors' activities with the City for inspections. If improvements are installed without required City inspections, the City shall require that such improvements be removed and reconstructed. City inspector shall be notified at least 48 hours prior to any and/or all construction activity. / 2. Inspection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3. Easements. The Developer shall dedicate to the City, as part of the final plat J*ieF to 3ppro'J31 of tho final plat, at no cost to the City, all permanent or tompor3ry easements necessary for the construction and installation of the Developer's Improvements as determined by the City. All other such as temporary SllGR easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. 4. Faithful Performance of Construction Contracts. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish -6- DRAFt to, and at all times thereafter maintain with the City, a cash deposit, certified check, or an Irrevocable Letter of Credit, based on one hundred fifty (150%) percent of the total estimated cost of Developer's Improvements as indicated in Paragraph N. An Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Andover and shall state thereon that the same is issued to guarantee and assure performance by the Developer of all the terms and conditions of this Development Contract and construction of all required improvements in accordance with the ordinances and specifications of the City. The City reserves the right to draw, in whole or in part, on any portion of the Irrevocable Letter of Credit for the purpose of guaranteeing the terms and conditions of this contract. The Irrevocable Letter of Credit shall automatically be renewed or replaced by not later than thirty (30) days prior to its expiration with a comparable like letter. 5. Reduction of Escrow Guarantee. The Developer may request reduction of the Letter of Credit, or cash deposit based on prepayment or the value of the completed improvements at the time of the requested reduction. The amount of the reduction shall be determined and approved by the City Engineer. The City shall review and approve all contractor payments prior to release. 6. Oversizinq Reimbursement. In the event that Developer is required to construct any sanitary sewer, storm sewer, water improvements, or trail improvements a trunk s~mit3ry cewer or w3ter im\3rovementc that will benefit properties beyond the boundary of the Developer's plat, Developer shall be credited for such excess costs against the charges required to be paid pursuant to paragraph 0, Exhibit A (Fee Schedule) attached hereto. The credit for the costs of the oversizing shall be an amount determined by the City Engineer prior to the commencement of construction of the Developer Improvements. / a. Upon written final acceptance of the Developer's improvements by the City Engineer, a one year warranty in a letter of credit or cash escrow maintenanoo bond shall be provided by the Developer for any areas not covered by the Minnesota Pollution Control Agency (NPDES} for erosion control permit. The warranty will cover but not be limited to the cost of turf restoration and erosion .control. R. Upon written final acceptance of the City maintained improvements lying within the public easements, a one year warranty in a letter of credit or cash escrow 9aAG shall be provided to the City by the Developer for 25% of the construction improvement costs for Developer's improvements unless otherwise directed by the City Engineer. S. Permanent street surfacing, sidewalks/trails (when required) including concrete curb and gutter (hereinafter called "Permanent Street Improvements"). The Developer shall be required to pay the costs associated with the first seal coat for all new streets as a part of the improvement costs for this development. The cost will be adjusted annually by fee ordinance. T. Standard street name signs at all locations required for the development nO'Nly oponed intorsoctiom: (hereinafter called "Traffic Signing Improvements"). -7- DRAFT ARTICLE THREE RECORDING AND RELEASE The Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder to give notice to future purchasers and owners. This shall be recorded against the Subdivision described on Page 1 hereof. ARTICLE FOUR REIMBURSEMENT OF COSTS The Developer agrees to fully reimburse the City for all costs incurred by the City including, but not limited, to the actual costs of preparation of the plans and specifications for said improvements, engineering fees, legal fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any other costs incurred by the City relating to this Development Contract and the installation of the aforementioned improvements. The Developer agrees to deposit with the City such sums as required by the City Administration. The dates and amounts of such deposits shall be shown on Exhibit A (Fee Schedule) attached hereto and made a part hereof.3re 3S follows: 1. Prior to the prep3r3tion of pl3ns 3nd cpocific3tions $ 2. Prior to the 3w3rd of contr3ct by Developer 3nd commencement of 'Nark. $ 3. '1. -8- DR/~FT Said amount shall bear no interest and the City shall have the right to pay all fees and expenses and costs which are the obligations of the Developer under this contract from the aforementioned escrow deposit. Any monies remaining after the payment of said fees and costs shall be returned to the Developer. ARTICLE FIVE BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY Where a platted street intersects an existing publicly maintained road, the City Building Official will only issue building permits on lots within 150 feet of a hard surfaced roadway In the event lots are more than 150 feet from a hard surfaced roadway, the Developer shall construct a service road to provide access to these lots as required by the City. The Developer shall submit a plan to the City for approval identifying the location of the proposed access roads and the lots being requested for building permits. Building permits can be requested for the remaining lots within the development after the first lift of the asphalt has been installed on the street. The City shall require that a "Hold Harmless Agreement" be provided by the builder if the drainage improvements serving the development (Le. ponds, outlet structures, and overflow pipes) are not completed prior to a building permit being issued. No certificate of occupancy will be issued on any lot that abuts a pond unless the pond infrastructure is completed according to the City approved plan. No Certificate of Occupancy permit shall be issued for any house in the plat until the following have been completed: A. A letter from the Developer's engineer certifying the plat has been graded according to the grading, drainage and erosion control plan as approved by the City. The Developer will notify the City a minimum of two (2) weeks prior to any Certificate of Occupancy permit being issued. B. Removal or treatment of all dead, dying or diseased trees, as determined by -9- DRAFT City Tree Inspector, from the property at the owner's expense or escrow for any remaining trees that will need to be removed. Stockpiling the dead trees on the lot for resident's removal for firewood will be acceptable only after the lot has been graded to plan. C. The first lift of street asphalt surface, sanitary sewer, storm sewer and water has been constructed, considered operational, and approved by the City Engineer. The Developer will notify the City a minimum of two (2) weeks prior to any Certificate of Occupancy permit being required. D. The Developer will notify the City a minimum of two (2) weeks prior to any Certificate of Occupancy permit being issued to allow adequate time for an inspection to be completed of all the required improvements. The Developer further agrees that they will not cause to be occupied, any premises constructed upon the plat or any property within the plat until the completion of the gas, electric, telephone, cable television (if available), streets to asphalt surface, sanitary sewer, storm sewer, water, unless the City has agreed in writing to waive this requirement as to a specific premises. Seeding and sodding of the lot shall be completed as specified by Ordinance 111. In the event a lot is not seeded or sodded and does not have the 4 inches of black/organic dirt spread prior to issuance of a Certificate of Occupancy, the builder shall post a $2,500 cash escrow to assure that the lot will have black dirt and a lawn established within six months. Escrowing prior to issuance of the Certificate of Occupancy shall also be required for incomplete items. The City Building Official will issue a stop work order for any violations relatinq to sf silt fencing, erosion control or tree protection. ARTICLE SIX CLEANUP Developer shall promptly clean dirt and debris from streets that has resulted from construction by the Developer, its agents or assigns. Performance shall be guaranteed by -10- . , DRAFT the financial guarantee recited herein. City reserves the right to perform such work as necessary and assess all costs to Developer if not completed within 48 hours after written notice by the City. The Developer shall be responsible for rubbish blown off the building site or the development. ARTICLE SEVEN OWNERSHIP OF IMPROVEMENTS Upon completion of the work and construction required by this contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. The Developer shall schedule city inspections through the Engineering Department a minimum of forty-eight (48) hours prior to constructing City maintained improvements within the public easements. Prior to acceptance by the City of the City maintained improvements lying within the public easements, the Developer shall provide evidence by sworn construction statement that all contractors who may be entitled to file mechanics liens have been paid. ARTICLE EIGHT INSURANCE Developer and/or all its subcontractors shall take out and maintain durinq and until one (1) year after the City has accepted the privato improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's work or the work of his s.ubcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than Five Hundred Thousand and no/100 ($500,000.00) Dollars for one person and One Million and no/100 ($1,000,000.00) Dollars for each -11- DRA~T occurrence; limits for property damage shall be not less than Two Hundred Thousand and no/100 ($200,000.00) Dollars for each occurrence; or a combination single limit policy of One Million and no/100 ($1,000,000.00) Dollars or more. The City shall be named as an additional insured on the policy, and the Developer or all its subcontractors shall file with the City a certificate evidencing coverage prior to anv construction bv the Developer's contractor tho City signing tho pbt. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. The certificate may not contain any disclaimer for failure to give the required notice. ARTICLE NINE REIMBURSEMENT OF COSTS FOR DEFENSE The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this contract, or any portion thereof, including court costs and reasonable engineering and attorneys' fees. ARTICLE TEN VALIDITY If any portion, section, subsection, sentence, clause, paragraph or phrase in this contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. ARTICLE ELEVEN GENERAL A. Bindinq Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. B. Notices. Whenever in this agreement it shall be required or permitted that notice or demand be given or served by either party to this agreement to or -12- DRAFT on the other party, such notice or demand shall be delivered personally or / mailed by United States mail to the addresses hereinbefore set forth on Page 1 by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth on Page 1 until changed by notice given as above. C. Final Plat Approved. The City agrees to give final approval to the plat of the Subdivision upon execution and delivery of this agreement and of all required petitions, bond and security. D. Incorporation bv Reference. All plans, special provisions, proposals, specifications and contracts for the improvements furnished and let pursuant to this agreement shall be and hereby are made a part of this agreement by reference as fully as if set out herein in full. E. AssiQnment and Third Partv Benefits. This development contract cannot be assigned or transferred without the written consent of the City. There is no intent to benefit any third parties and third parties shall have no recourse against the City under this contract. / F. Clerical Revisions. In the event that any technical or clerical revisions are needed in this document or if for any reason the County Recorder deems the development contract un-recordable, the Developer shall cooperate with the City in the execution or amendment of any revised development contract. ARTICLE TWELVE REMEDIES FOR VIOLATIONS OF CONTRACT In the event the Developer, builder, or any subcontractor violates any of the covenants and agreements contained in this Development Contract and that may be performed by the Developer, builder, or subcontractor, the City, at its option, in addition to the rights and remedies as set out hereunder, may refuse to issue building permits to any property within the plat until such time as such default has been inspected and corrected to the satisfaction of the City. Furthermore, in the event of default by the Developer as to any of the work performed by it hereunder, the City may at its option, perform the work of the Developer and the Developer shall promptly reimburse the City for any expense incurred by the City within thirty (30) days. Failure to do so shall result in the City -13- DRAFT withholding the letter of credit. If the plat is a phase of a multi-phase preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has breached this contract and the breach has not been remedied. ARTICLE THIRTEEN TEMPORARY CUL-DE-SACS The Developer agrees to provide written notice to all property owners that front on temporary cul-de-sacs within the plat that such cul-de-sac is temporary and that the road may be opened for traffic to contiguous properties in the future. Developer further agrees to provide notice of temporary cul-de-sac in the deed conveying the property to the purchaser. Copies of such notices shall be provided to the City. DEVELOPER CITY OF ANDOVER '. I By By Mayor By ATTEST: By Clerk STATE OF MINNESOTA ) ) 55. COUNTY OF ANOKA ) On this day of , 2003, before me, a Notary Public within and for said County, personally appeared Michael R. Gamache and Victoria Volk, to me known to be respectively the Mayor and Clerk of the City of Andover, and who executed the foregOing instrument and acknowledged that they executed the same on behalf of said City. Notary Public -14- \ STATE OF MINNESOTA ) )SS. COUNTY OF ANOKA ) DRAFT On this day of , 2003, before me, a Notary Public within and for said County, personally appeared and , to me known to be the and of a , and who executed the foregoing instrument and acknowledged that they executed the same on behalf of said corporation. Notary Public This instrument was drafted by: \ I William G. Hawkins and Associates 2140 Fourth Avenue North Anoka, Minnesota 55303 -15- CITY OF NDOVE ([) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWWCI.ANDOVERMN.US TO: Mayor and Councilmembers John Erar, City Administrato~ Courtney Bednarz, City Plann~ Will Neumeister, Director of Community Development W~ CC: FROM: SUBJECT: 2020 MUSA Staging Plan - 2003/04 Council Goal-Community Development DATE: July 29,2003 INTRODUCTION A high priority goal identified for 2003/04 was reviewing the staging plan. The following text and maps identify the issues regarding the current staging plan. The current staging plan was put together about four years ago and was probably developed based on interest being shown from the property owners in developing their property. Given that people do change their minds and also their circumstances change, it is safe to assume that there probably are changes needed in the current staging plan. / DISCUSSION The City staff would like to present to the Council related staging plan information on the following: I. Current land area(s) ready for development (2000-2005). 2. Who owns the land that is ready for development? 3. When could water and sanitary sewer be available? 4. What is stopping development of some of the parcels? 5. Alternative staging plan, is one possible at this point? Current Land Ready for Development --Based on the maps that are attached, we have projected that there are really very limited numbers of new residential developments that could occur in the next two years under the current staging plan. The map and chart show there are potentially four developments that could comprise a maximum of 185 units that have shown interest in development and could be developed without changing the staging plan. There is an area shown in red on the current staging plan that depends heavily upon adjoining property owners working together to be able to develop (i.e. Butternut Street and Andover Boulevard area). The attachments to this report show this area. In order for development to Sewer Staging Plan / occur in this area, the property owners would need to petition for development to occur, or a large developer must acquire and assemble the properties into a larger piece. Because this area is so fragmented, this may need to be facilitated by the City to encourage them to work together and follow a master development (guide) plan for the whole area. This would be done to show them the most efficient way of developing the area and then they would be able to work together (or in some cases on their own) if the trunk line were extended down Andover Boulevard. There are very few other areas shown in red on the map that can be developed. The next stage of development (2005-2010) are the yellow areas on the map. There are again very limited areas that carry this designation. The same is true of the yellow parcels as those that were just described. They must be developed together and will need a willing developer to buy them or they will just not develop very quickly. The remaining lands that have been identified in this report for new urban density residential development depend upon a variety of factors: · Council determination regarding the expansion of the MUSA line. · Revisiting and further studying the sewer staging plan and pipe alignments. For example, the area located east of the rail line along Crosstown Boulevard does not have access to a sewer pipe unless Winslow Holasek would sell his land to a developer. · Council considering the swap of land that is currently in the MUSA for land in Rural Reserve, outside the MUSA (Woodland's Swap Request). · The land west of the Andover High School does not have access to the sewer line without crossing land that is in Agricultural Preserve until after 2005. · Starting up the development of Andover Station North. / Table 1 Land Proposed for Urban Residential Development 2004-2005 Map# Acres Lots Owner 1 13 29' Peterson 2 22 47* Kozlowski 3 10 41* Hanson Builders 4 9 68TH* City/Brueggeman Homes 54 185 Totals *Based on sketches submitted by developer 2 Sewer Staging Plan I Table 2 Potential Land for Urban Residential Development I Council Direction Needed Map# Acres Lots Owner 5 88 185 Boyum/Emmerich 6 34 82* Smith/Miller 7 40 93* Woodland Development 8 10+ 130+/- Andover Station North 172 490 Totals *Based on sketches submitted by developer Who owns the land that is ready for development A map of ownership will be shown at the workshop. When could City water and sanitary sewer be available? The answer to this question depends upon a variety of factors. As eXplained above, there are many factors that could affect when a given parcel will be able to get water and sewer. If there are property owners interested in development, they depend upon the willingness of other property owners to come forward with petitions to extend water and sewer to their area. Two rather large development areas will need cooperation among property owners to achieve any sort of comprehensive development. Those areas will likely be slow in developing and may need to be studied once again to determine ifthere is another way to serve them with sewer and water. What is stopping development of some of the parcels? Again, the parcels that have both a sewer and water line adjacent to their property control their own destiny. A good example of those that control their own destiny are shown on the map as areas I - 4 and they all have immediate access to the needed utility pipes. The other areas 5 - 8 require adjustments to the Comprehensive Plan and depend upon a lot of unknowns. There is also a portion of the crosshatched red area along Andover Boulevard that is in the current sewer stage but do not control their own destiny. It could take quite a few years before this area will develop. The blue colored parcels have indicated their interest in developing their property, however they are not in a position to develop at this time or in the foreseeable future, because they depend upon sewer and water extensions that need to pass through others property before they can develop. There are some parcels along South Coon Creek Drive that depend upon the sewer and water lines being extended across Ken Slyzuk's property and it is in the Agricultural Preserve area until the year 2010. There are some other properties located north of Coon Creek that are owned by Don Eveland and they again have an Agricultural Preserve designation to contend with that will restrict their development until after 2005. They are also shown in the 2010- 2015 growth stage and if they are to develop sooner, the soonest they could be moved up to is 2005-2010 (because of Ag. Preserve). 3 Sewer Staging Plan The final area to talk about is the Rural Reserve area (north of Coon Creek). This area is not in the MUSA area, thus it wasn't expected to have any City sewer or water extended into it until after the year 2020. In discussion with the developers that are considering the purchase of the property, they would like to continue to explore the development of the property and would like to bring forward a request to amend the Comprehensive Plan about a year from now and have the Council consider moving that area up to somewhere in the 2005-2010 time frame to develop the land. The area has about a two-year lead time on extension of trunk utilities into the area and could be very difficult to develop considering the amount of land that is in Agricultural Preserve in that area. This will be an area that will take some strategic planning to coordinate the timing and development of trunk lines into an area where that cannot be assessed during the time that the parcels are in Agricultural Preserve. In working with the developers there will need to be review of their master plan of the road networks, park locations and overall connections to the existing neighborhoods that surround it. Alternative Sewer Staging Plan. The development of an alternative sewer staging plan (that more accurately reflects the interest of property owners) is our goal, but again this depends upon Council's willingness to review the status of the lands and determine if there is any support for change, if Council supports bringing portions of the Rural Reserve into the development time frame that developers have indicated. Also, the staff would facilitate the process of amending the sewer staging plan. If the Council would consider the study of the sewer trunk being extended up Crosstown Boulevard and evaluating other alternatives to serve areas within the MUSA this should be stated. This could mean a change in the sewer staging plan for portions of the City. Without Council direction on these two areas being studied and potentially modified on the staging plan, then there will not be much new development beyond the areas identified in table #1, unless Winslow Holasek sells off portions of the land that he owns to interested developers. ACTION REQUESTED The Council is asked to review and discuss the information relative to the current sewer staging plan and provide staff direction. Respectfully submitted, 1/c.?t1/fk~$b/\~:-' Will Neumeister -" I /' .^ "<~,' ,I ; I / ./ ~t~~'ijii~r2> Attachments Current Sewer Staging Map Map of Potential Urban Residential Development 4 ! / 2020 Comprehensive Plan Sewer Staging plan ) '\ J I' \/' 2020 MUSA Boundary Sewer Staging c=J 2000-2005 [=:J 2005-2010 C=:J 2010-2015 C=:J 2015-2020 C=:J Rural Reserve LO ~ llU ~ h (7 I oS E9~- '}- ~ ~ _I//,c ~l ~S ))~ 41_/\ 17 II ~ IIIIIII~ I ~\~ ~i ~ RTHe-~ '~~8,lAY'.~i 0- t:iJ[Jj ~ <~~)y~~V\VA ~ ~ ~ ~ ~ "..- ~ ~ .I"~ BW.: .112.III~". ~ Y \lil Mlllffil DIl N tI~ I,,~I~ fW / . IT j~Jl ~ ~ - . ~:':Ir ~ ~Im ~1I1~ II ,p.n" '!!lit ~ T e-- 1-7. ~ ~f@& ~ffi~.JI l~~/11i1I1 ___ ,~~ t!l~. LM~I ~" d\~~~~1I J=~a!' iI ('-6] II ~~ e- - ~@ ~~ ~ >\. ? ",>! - = 111m ~ -I:~ (UF= C^Y~~v~~llll~1 -*'. ~D l -1111111111 ~./ ~ - ~ 2rJ ~~~~.~17 rig ~ ~ _ ~r J~ D~ ~J\rn, - ~.. ~~~;a, 11~~~'1~ I -r ~ r--- \\h 1m IU ,': i'.\ '.. IL - ~ -I ffi}J " ,'( W'..<\Y~. 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Cii == CJ) ~ 0:::: o-c: _Q)Q):J Q)...... c.. C(/')Q.~CJell Q)~ ~ 0.$ - 0 Q).c..... CJ) <( ~ ili ii~iiD c;{ C') o C') C\! I'- Ce: .- ca .c_ :t::Q. 3:C) th.S caC) ~;s 1..0 (l)N .co ON 1.{')01.{')0 0> 0 T"" T"" C\I cOooo . - C\I C\I C\I C\I 0> I I I I roO I.{') 0 I.{') +-' 0 0 T"" T"" (/)0000 L.C\IC\1C\1C\1 Q) 1011' ~ '.... ~ (-, ~ ~ ~~~:'.'{ }i c \'(; .~", ~' ~Cr ~y /; C!J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Consider/Schedule Joint Council Meeting/County Transportation Policies DATE: July 29, 2004 INTRODUCTION City staff recently met with Doug Fischer, Anoka County Engineer to discuss a number of issues relating to City-County communication, county projects, County Highway Department review of City plats and a desire to further discuss certain County transportation policies. DISCUSSION Two Council goal-setting items for 2003-04 were approved by the Council relative to discussing off-site County road improvement policies and a desire to meet with County Board representatives on issues of mutual concern. An agenda for that meeting could be combined with a regular Council workshop scheduled for either August '26 or September 30, both dates being the last Tuesday of each respective month. These two dates have been discussed with the County Engineer and he will notify my office on which date works best for his County Board members. Council Members or County Commissioners may wish to add additional topics to the meeting agenda. An agenda will be prepared and distributed prior to the scheduled meeting. ACTION REOUIRED Consider the scheduling of joint meeting for either Tuesday, August 26 or Tuesday, September 30 with Anoka County representatives to discuss transportation policies and other issues of mutual concern. Respectfully submitted, N~ fhn Erar Cc: Doug Fischer, Anoka County Engineer @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US FROM: Mayor and Councilmembers ~ John Erar, City Administrator ~ Will Neumeister, Director of Community Development /#to TO: CC: SUBJECT: Development Proposal/Kuiken Property -- Community Development DATE: July 29, 2003 INTRODUCTION A developer, John Arkell from Select Companies, would like to present his concept plan of a rural residential development that would have a communal sewer system. Before they go any further with design or soil borings they would like to know what the Council thinks about the concept. They have had experience in doing this type of development in Lake Elmo and would like Council input regarding doing the same thing in rural Andover. DISCUSSION The City staff is planning to tour a similar development that the Select Companies has done in the City of Lake Elmo. The purpose of the tour is to gain a better understanding as to how their communal septic system has been working and talk to city staff from Lake Elmo to find out if there have been any problems with what has been implemented there. That information would be presented to Council the night of July 29th. The developer has indicated that they may be willing to extend City water lines to the development if it became available through the lands that lie to the south. This may become a feasible option if the land owned by Larry Emmerich were to develop in the next year or two. ACTION REQUESTED The Council is asked to allow the developer to make a short presentation of his concept and then discuss the willingness to entertain this rural development proposal with a communal sewer system. Respectfully submitted, W~ Will Neumeister Attachments Development Concept Plan "."", f I 'f.~% '"4':'II:~ -.._, . '~.:.' --., ... J .~ j -'I,. ~. ......."." r.&,:;,::~;.t .,.- ';J.: t-." .'~ K<,.' 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