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HomeMy WebLinkAboutCC May 6, 2003 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN.US Regular City Council Meeting - Tuesday, May 6, 2003 Executive Session - 6:00 p.m. Kottkes' Special Assessments Call to Order -7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4-15-03 Regular; 4-23/03 Special) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Raffle and Bingo Permit/Andover Family Fun Fest - Clerk 4. Consider Request/Pov's Sports Bar & GrilUOutdoor Concert & Extension of Liquor License - Clerk 5. Approve Temporary 3.2% Malt Liquor LicenseILions Club/Andover Family Fun Fest - Clerk 6. Approve Negative Declaration on Need for EIS/Comments on EA W for Andover Station North - Planning 7. Approve Lot Split/838 Crosstown Blvd. - Planning 8. Approve Final PlatIWoodland Creek Golf Course Villas - Planning " 9. Accept Drainage & Utility Easement GrantlRural Reserve Trunkl03-2/Woodland Creek Golf Villas - , / Engineering 10. Award Bid/02-43/Sunshine Park Soccer Field Lighting - Engineering 11. Award Bid/Streets & Utilities/02-49/Woodland Estates 4th Addition - Engineering 12. Accept Feasibility Report/Waive Public Hearing/03-17/l4027 Crosstown Boulevard NW/WM- Engineering 13. Accept Feasibility Report/Order Public Hearing/02-39/Red Oaks Manor 1 st_4th Additions and Unplatted Portions of Sections 33 & 34/Street Lighting - Engineering 14. Accept Petition/Order Feasibility Report/03-18/16150 Crosstown Boulevard NW (Constance Free Church)/SS & WM - Engineering 15. A ward Bid/Streets & Utilities/02-50/Maple Hollow - Engineering 16. Approve Quote/02-2/Sunshine Park Picnic Shelter - Engineering 17. Award Bid/03-3/2003 Crack Sealing - Engineering 18. Award Bid/03-4/2003 Seal Coating - Engineering 19. Award Bid/03-6/2003 Overlay - Engineering 20. Approve Change Order #2/99-15/Water Treatment Plant - Engineering 21. Approve Variance/Temporary Living Quarters/l5451Prairie Road - Planning 22. Approve Ordinance No. 205B Amendment/Adopt New State Building Code - Building Discussion Items 23. Public Hearing/Abatement of Nuisance /Dog - Clerk 24. Consider Park & Recreation Commission Recommendation/Skateboard ParklO 1-5 - Engineering 25. Consider Amending Ordinance No. 266/Modifying Rental Housing Licensing - Planning 26. Consider Comprehensive Plan Amendment/Adopting Park Study Addendum - Parks 27. Consider Amendment to Ordinance lO/Park Dedication Fees - Parks , -' 28. Consider New City Logo Design - Planning Andover Regular City Council Meeting / '\ Tuesday, May 6, 2003 \, / Page Two - 29. Consider Youth First Donation - Finance Staff Item 30. Consider Developers Request to Study Extension of Sanitary Sewer/Harstad Companies - Planning 31. Consider Property Owners Request/Expand MUSA to Allow Sewer Extension/Boyum Family - Planning 32. Consider Developer RequestfWoodland DevelopmentIMUSA Swap (Continued) - Planning 33. Authorize Expenditure/03-19/Cleaning of County Ditch 57-Branch No.5 - Engineering 34. Consider Ordering Plans & Specs/03-1/Prairie Knoll Park - Engineering 35. Schedule City Council Workshop/Community Center Project - Administration Mayor/Council Input Adjournment Executive Session: a. City Administrator Performance Evaluation - Administration :- ) \, / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1,ANDOVER.MN.US / Regular City Council Meeting - Tuesday, May 6, 2003 Executive Session - 6:00 p.m. Kottkes' Special Assessments Call to Order - 7 :00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4-15-03 Regular; 4-23/03 Special) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Raffle and Bingo Permit/Andover Family Fun Fest - Clerk 4. Consider Request/Pov's Sports Bar & GrilVOutdoor Concert & Extension of Liquor License - Clerk 5. Approve Temporary 3.2% Malt Liquor License/Lions Club/Andover Family Fun Fest - Clerk 6. Approve Negative Declaration on Need for EIS/Comments on EA W for Andover Station North - Planning 7. Approve Lot Split/838 Crosstown Blvd. - Planning 8. Approve Final PlatIWoodland Creek Golf Course Villas - Planning 9. Accept Drainage & Utility Easement Grant/Rural Reserve TrunkJ03-2/Woodland Creek Golf Villas - Engineering 10. Award Bid/02-43/Sunshine Park Soccer Field Lighting - Engineering 11. Award Bid/Streets & Utilities/02-49/Woodland Estates 4th Addition - Engineering 12. Accept Feasibility Report/Waive Public Hearing/03-17/14027 Crosstown Boulevard NW!WM - Engineering 13. Accept Feasibility Report/Order Public Hearing/02-39/Red Oaks Manor 1 st_4th Additions and Unplatted Portions of Sections 33 & 34/Street Lighting - Engineering 14. Accept Petition/Order Feasibility Report/03-18/16150 Crosstown Boulevard NW (Constance Free Church)/SS & WM - Engineering 15. A ward Bid/Streets & Utilities/02-50/Maple Hollow - Engineering 16. Approve Quote/02-2/Sunshine Park Picnic Shelter - Engineering 17. Award Bid/03-3/2003 Crack Sealing - Engineering 18. Award Bid/03-4/2003 Seal Coating - Engineering 19. Award Bid/03-6/2003 Overlay-Engineering 20. Approve Change Order #2/99-15/Water Treatment Plant - Engineering 21. Approve Variance/Temporary Living Quarters/15451Prairie Road - Planning 22. Approve Ordinance No. 205B Amendment/Adopt New State Building Code - Building Discussion Items 23. Public Hearing/Abatement of Nuisance /Dog - Clerk 24. Consider Park & Recreation Commission Recommendation/Skateboard ParkJOI-5 - Engineering 25. Consider Amending Ordinance No. 266/Modifying Rental Housing Licensing - Planning 26. Consider Comprehensive Plan Amendment/Adopting Park Study Addendum - Parks 27. Consider Amendment to Ordinance 10/Park Dedication Fees - Parks 28. Consider New City Logo Design - Planning Andover Regular City Council Meeting Tuesday, May 6, 2003 Page Two 29. Consider Youth First Donation - Finance Staff Item 30. Consider Developers Request to Study Extension of Sanitary SewerIHarstad Companies - Planning 31. Consider Property Owners RequestlExpand MUSA to Allow Sewer ExtensionIBoyum Family - Planning 32. Consider Developer RequestfWoodland Development/MUSA Swap (Continued) - Planning 33. Authorize Expenditure/03-19/Cleaning of County Ditch 57-Branch No.5 - Engineering 34. Consider Ordering Plans & Specs/03-I/Prairie Knoll Park - Engineering 35. Schedule City Council Workshop/Community Center Project - Administration Mayor/Council Input Adjournment Executive Session: a. City Administrator Performance Evaluation - Administration CD CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Adrninistrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: May 6, 2003 INTRODUCTION The following minutes have been provided by TimeSaver Off Site Secretarial Service for Council approval: April 15, 2003 Regular Meeting April 23, 2003 Special Meeting Copies have been e-mailed to Councilmembers Orttel and Jacobson and Mayor Gamache. Hard copies have been provided to Councilmembers Knight and Trude. If you did not receive your copies, please call. ACTION REOUIRED The City Council is requested to approve the above listed minutes. Respectfully submitted, UiJ~ Vicki V olk City Clerk @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,C!.ANDOVER.MN.US TO: Mayor and Councilmembers CC: . John Erar, City Administrator Jirn Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: May 6, 2003 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $130,997,18 on disbursement edit lists #1-8 from 04/18/03 thru 05/02/03 have , been issued and released. Claims totaling $332,697,22 on disbursement edit list #9 05/06/03 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $463,694.40, Please note that Council Meeting minutes will be used as documented approval rather than a signature page. Respectfully submitted, tL;j~ Lee Brezinka Attachments "'''' ........... ... 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H "' 15"''''55 ... .. ... U:E::E: O::::E 0 '" ",H '" ~HP:;[z]Htz..tl.E-+Cl 5 "' ~ ..; H ~ ~p:;g; q:r;o::: po;;:E: ~ H '" "' "' u~ '" U tzlZtili:t::::E:OOtzlM::G '" '" '" ~g 6 '" ~03:p.O::;E-+3:E-ou) "' 6 ~ Z "' '" UQ:E:til!d::tzlo(l-l "' '" "' Zoo '" 0 0M,.J Hill 3:(J)3: 0::: ..; '" Z " ..; H..... '" '" ",oo "' "' 0 Q 0' ..; '" "', '" ..; "'..... 5 5: o-lNIDIIl......-lNf"'IM ... ~ ~: " ... U'" OON"'OOOOO 0 "' 0 ";0 "' "" ....NNl""lLO\O\D\Or-- ... "' "', "' ... @) "- / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MlNNESOT A 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator1v FROM: Vicki V olk, City Clerk SUBJECT: Approve Raffle and Bingo Permit/Andover Family Fun Fest DATE: May 6, 2003 INTRODUCTION The Andover Family Fun Fest has requested a raffle and bingo permit for this year's Fun Fest. DISCUSSION The 8th Annual Andover Family Fun Fest will be held June 27 and 28, 2003. As a part of the festivities, a raffle and bingo games will be conducted. State law requires a permit be applied for, approved by the City Council and the State Gambling Control Board. Attached is a copy of the permit application. ACTION REOUIRED The City Council is requested to approve a raffle and bingo permit for the Andover Family Fun Fest for June 27 and 28, 2003. Respectfully submitted, d:.L U.dL Vicki V olk City Clerk Minnesota Lawful Gambling Page 1 of2 3/01 LG220 Application for Exempt Permit Fee - $25 For BoartfUse Only Fee Paid Organization Information Check No. Organization name Previous lawful gambling exemption number Andover Famil y FUn Fest X-05941-02-001 Street City SlatelZip Code County If;Rl; rrn~-town Rlvd .Ill1tlnvpr MN 1)5304 Anol<r> Name of chief executive offICer (CEO) First name Last name Daytime phone number of CEO John Erar 763-755-5100 Name of treasurer Daytime phone number of First name Last name treasurer: Victoria Volk 763-767-5102 Type of Nonprofit Organization Check the box that best describes your organization: o Fraternal 0 Religious o Veteran E;J Other nonproflt organization Check the box that indicates the type of proof your organization attached to this application: o IRS letter indicating income tax exempt status o Certificate of Good Standing from the Minnesota Secretary of State's Office D A charter showing you are an affiliate of a parent nonprofit organization Q Proof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) Andover CItv Hall Address (do not use PO box) City State!Zip Code County 685 Crosstown Blvd. Andover MN 55304 Anoka Date(s) of activity (for raffles, indicate the date of the drawing) Bingo - June 27th and 28th. Ra ffl e - ~une 28.2003 Check the box or boxes that indicate the type of gambling activity your organization will be conducting: p "Bingo Ii] Raffles (cash prizes may not exceed $12,000) D "Paddlewheels D "Pull-Tabs D *Tipboards "Equipment for these activities must be obtained from a licensed distributor. This form will be made available in Your name and and your organization's the folloWing: Board members, staff of the alternative format (i.e. large print, Braille) name and address will be public information Board whose work assignment requires upon request. The information requested when received by the Board. All the other that they have access to the information; on this form (and any attachments) will be information that you provide will be private the Minnesota Department of Pub6c Safely; used by the Gambling Control Board data about you until the Board issues your the Minnesota Attorney General; the (Board) to determine your qualifications to permit. When the Board issues your Minnesota Commissioners of be involved in lawful gambling activities in permit, an of the information that you have Administration, Finance, and Revenue; the Minnesota. You have the right to refuse to provided to the Board in the process of Minnesota Legislative Auditor, national and supply the information requested; however, applying for your permit will become public. international gambling regulatory agencies; if you refuse to supply this information, the If the Board does not issue you a permit, anyone pursuant to court order; other Board may not be able to determine your an the information you have provided in the individuals and agencies that are qualifications and, as a consequence, may process of applying for a permit remains specifically authorized by state or federal refuse to issue you a permit. If you supply private, with the exception of your name law to have accesS to the information; the information requested, the Board will and your organization's name and address individuals and agencies for which law or J be able to process your application. which will remain public. legal order authorizes a new use or sharing Private data about you are available only to of information after this Notice was given; and anyone with your consent. LG220 Application for Exempt Permit Page20f2 3101 Organization Name Annnvpr F;lmil y Fit" Fe<;t Local Unit of Government Acknowledgment If the gambling premises is within city limits, the If the gambling premises is located in a township, both city must sign this application. the county and township must sign this application. On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application. Check the action that Check the action that the city is taking on this application. the county is taking on this application. o The city approves the application with no o The county approves the application with no waiting period. waiting period. o The city approves the application with a 30 day o The county approves the application with a 30 day waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class permit after 30 days. city). o The city denies the application. o The county denies the application. Print name of city Andover Print name of county (Signature of city personnel receMng application) (Signature of county personnel receMng application) Title Title Date_'_'_ Date_'_'_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling actMty within the township limits. [A township has no statutory authority to approve or deny an application (Minn. Stal sec. 349.213, subd. 2).] Print name of township (Signature of township official acknowledging apprlCation) Title Date_'_'_ Chief Executive Officer's Signature The information provided in this apPliijn iscomp ~Jd accurate to the best of my knowledge. . jJ. ~/! / Chief executive offICer's signature /./ . ,j/b./L/~ f v 1 /- Name (please print) 1 ~ .. n [" _ ~ _I Date I I Mail Application and Attachments At least 45 days prior to your scheduled actMty date send: . the completed application, If your application has not . a copy of your proof of nonprofit status, and been acknowledged by the . a $25 application fee (make check payable to "State of Minnesota"). local unit of govemment or Application fees are not prorated, refundable, or transferable. has been denied, do not Send to: Gambling Control Board send the application to the \ 1711 West County Road 8, Suite 300 South Gambling Control Board. Roseville, MN 55113 LG220 Application for Exempt Permit, Information Sheet 3/01 Who may be issued An exempt permit can be issued to nonprofit organizations conducting lawful gambling an exempt permit? actMty on five or fewer days, and awarding less than $50,000 in prizes during a calendar year. (Raffles: Total cash prizes for a raffle may not exceed $12,000.) Separate Complete a separate application for each occasion. An occasion may be either: applications 1. One day of gambling activity. required . If your organization wants to conduct gambling activity on April 5, May 5, and June 5, you must submit a separate application and fee for each activity date. -OR- 2. Two or more consecutive days of gambling actMty. . If your organization wants to conduct gambling on July 3,4, and 5 at the same site, you may submit only one application and one fee. Raffle: If you are conducting a raffle, each day a drawing is held constitutes one day of gambling. If drawings are held on more than fIVe days in a calendar year, your organization must obtain an organization license, a gambling manager's license, and a premises permit. How to obtain a copy of proof of nonprofit status Minnesota Secretary of State IRS Income Tax Exemption Certificate of Good Standina - Nonprofit Articles OR Under a national oraanization of Incorooration If your organization falls under a national organization, Attach a copy of your organization's Certificate attach both of the following: of Good Standing (317 A) showing incotpOration 1. a copy of the IRS letter showing that your national as a nonprofit organization. organization has been a registered nonprofit 501 (c) organization and carnes a group ruling, and This certificate can be obtained from the 2. a copy of the charter, or letter from your national Minnesota Secretary of State: organization, recognizing your organization as a subordinate. Minnesota Secretary of State Not under a national oraanization Business Services DMsion 180 State Office Building If your organization does not fall under a national organization, attach a copy of the IRS income tax St. Paul, MN 55155 exemption [501 (c)] letter in the name of your Phone: 651-296-2803 organization, showing income tax exempt status. To obtain a copy of your federal income tax exempt letter, send yourfederallD number and the date your organization initially applied for tax exempt status to: IRS P.O. Box 2508 Room 4010 Cincinnati,OH 45201 Sales tax exempt status or federal 10 employer numbers are not proof of income tax exempt status. Financial report . A financial report form and instructions will be sent with your permit. and recordkeeping . Complete and return the financial report form to the Board within 30 days of your date of required activity. . Your organization must keep its gambling records for 3-1/2 years. Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4000. If you use a TTY, you can call the Board by using the Minnesota Relay Service and ask to place a call to 651-639-4000. Or, check our Web site at www.gcb.state.mn.us. @ , / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratoF FROM: Vicki V olk, City Clerk SUBJECT: Consider Request/Pov's Sports Bar & Grill/Outdoor Concert & Extension of Liquor License DATE: May 6, 2003 INTRODUCTION Pov's Sports Bar & Grill has asked that they be allowed to have outdoor concerts during the Fun Fest weekend, June 27 and 28, 2003. They have also asked that they be allowed to extend their liquor license to cover the area where the concerts will be held. DISCUSSION Over the last several years, with Council approval, Pov's Sports Bar & Grill has had outdoor concerts during the Fun Fest weekend and served alcohol outside of the bar. Attached is a letter from Brad Povlitzki. Mr. Povlitzki has informed staff that his insurance will cover the area outside of the bar where alcohol is served~ ACTION REQUIRED Staff recommends approval of the request with the condition that Mr. Povlitzki notify the surrounding property owners to inform them of the concerts. Respectfully submitted, ~ ()ffi Vicki V olk City Clerk 4-10-03 Members oftlte Andover City Council- Pov's Sportsbar would like to request permission to have our annual outdoor concert coinciding witlt Andover Days. The event would take place on our softball fields in tlte same spot it's been each year. The date would be Friday and Saturday June 27tlt and 28tlt, from 7fl.m. till midnight. It's been an honor to be a part of this celebration and I hope to continue this outdoor event. Thank you for your time and concederation- ~<~ Povs sportsbar and grill AJ~() -/.. 'J /:te -fCI {'0 ves+- (UJ'/"I il r; iJ,..., -to e,.><+0J f'r\r /''700''- l,c_D-'\) ( Cll/r- 1"6 14 f;e/if ~~r t-kt Ca.,'" !'+- 0..... t"\...<:., :2 '7 T~ IY :8'n: / @) , \ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilrnembers CC: John Erar, City Administrato1- FROM: Vicki V olk, City Clerk SUBJECT: Approve Temporary 3.2% Malt Liquor License/Lions Club/ Andover Family Fun Fest DATE: May 6, 2003 INTRODUCTION The Andover Lions Club has submitted a request for a license to sell 3.2% malt liquor at the Andover Family Fun Fest June 27 and 28, 2003. DISCUSSION The Lions Club has completed the application for a temporary 3.2% malt liquor license. A current certificate of insurance has been provided. ACTION REOUIRED The City Council is requested to approve a temporary 3.2% malt liquor license for the Andover Lions Club for the Andover Family Fun Fest, June 27 and 28, 2003. Respectfully submitted, U()~ Vicki V olk City Clerk CITY OF ANDOVER, MINNESOTA It:/'YIPOP-f\ f, <! COMBINATION APPLICATION FOR RETAILERS (ON-SALE) (OFF-SALE) NON-INTOXICATING MALT LIQUOR LICENSE. To the City of Andover, County of Anoka. I, -Rflnf1r=y fI, ~)", J./ tJ ,~OU . of the City of /J Iof 1711 \IF P, County of If IUO lelf hereby make application for the following license(s): (Off-Sale) (On-Sale) (Tavern) (Bottle Club) (public Drinking Place) (Combination), established pursuant to an Ordinance passed by the Andover City Council. Date license will be used Jf,.\~ .::J.7IZ~ Location /6:>!~ CRIJS'>TIJ uJ ).j For the past ~ears my residence has been as follows: 17../,,,, II PL II IV Dt:' i2~' IV J 1:),.11)0 II ) .l:/lId Iwasborn Ji/,'f::" Z"5 195 <;'" at 1-/6 F',c A/} If JJ M tJ month day year City, Vil(age, or Town Sr A f\j Do V FJ2.. LI 010 S I am the ).."... V, r. of Title, Officer Name of Organization located at the following address c2o<f3 /5'81tf A V I/ftJDOoJEk)Mt..f. I The organization was incorporated OCTO l3Ee, (9ft{- . The name and address of , date of incorporation the officers are as follows: ~/~ \~~~I ~-S ~17 I ~NJ ; ~J, p, I agree, as part of this application, to furnish a list of all other persons, firms, or corporations having an interest in the licensed organization. 1 will notify the City of Andover of any change in legal ownership or beneficial interest in such organization. 1 am_ am notL engaged in the retail sale of intoxicating liquor. 1 have_ have not 1/ had an application for licenses rejected previously. I have_ have not..JL been convicted of a felony or of violating any national or state liquor law or local ordinance relating to the manufacture, sale or transportation of intoxicating liquor. Gambling or gambling devices will not be permitted on the licensed premises. I have no intention or agreement to transfer this license to another person. I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance providing for the granting of this license. 1 hereby solemnly swear that the foregoing statements ar ~ License Fee: $75.00 per year (f) / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Community Development DirectortVdv--... FROM: D. Tyler Mckay, Associate Planner1J1 ~ SUBJECT: Approve Negative Declaration on the Need for EIS/Comments on EA W for Andover Station North--Planning DATE: May 6, 2003 INTRODUCTION The City Planning Staff has worked with a consultant to prepare and distribute the Environmental Assessment Worksheet (EA W) for the mandatory 30 day review period. , Comments on the EA W were received from the following six agencies: Minnesota Department I of Natural Resources (DNR), Minnesota Pollution Control Agency (MPCA), Metropolitan Council, Anoka Conservation District, Anoka County Highway - Traffic and Transportation, and the Army Corps of Engineers. The comments of each agency have been summarized in the attached "Record of Decision". In the "Record of Decision", each comment was listed and below it is a response and/or description of how the comments and concerns of each agency have or will be addressed in the development process. EA W SCOPE/BACKGROUND INFORMATION The Andover Station North site is approximately 100-acres, and is located north of Bunker Lake Boulevard, south of the WDE Landfill site, and west of Hanson Boulevard. The City of Andover is interested in developing this site into a quality commercial development that will also have a medium to high-density residential component. An Environmental Assessment Worksheet (EA W) was prepared to evaluate the potential for significant environmental impacts pursuant to EQB Rule 4410.4300, subpart 32. (Mixed Residential and Industrial-Commercial Projects). Andover Station North EA W Record of Decision: It is the finding of the City of Andover (RGU) that potential environmental impacts associated with the proposed Andover Station North Development shall be mitigated in an acceptable manner and therefore an Environmental Impact Statement is not necessary. Mitigation of potential environmental impacts shall be achieved by the following means: . Through revisions to the proposed subdivision design; . Conditions to plat, site plan and building permit approvals; . Compliance with Restrictive Covenants and City Ordinances; . The Andover Station North property is owned by the City EDA and the City EDA is already addressing environmental issues by such actions as having Phase I and Phase II Environmental Site Assessment completed. The City EDA owns the site and will ensure that environmental impacts will be property mitigated; and . Permit conditions or other actions of various public regulatory authorities including, but not limited to the City of Andover, Anoka County, the Anoka Conservation District, the Minnesota DNR, and the MPCA. ACTION REQUESTED The Council is requested to approve the resolution regarding the "Record of Decision" that makes a "Negative Declaration" on the need for further study and/or an Environmental Impact Statement (EIS) on the future project known as "Andover Station North". The Staff requests the Council authorize the "Record of Decision" to be sent to all agencies to follow up on the comments that were received and this would conclude. the EA W review process as required by Statute. , Respectfully Submitted, 0:(1 Tyler Mc ~y Associate Planner -2- CITY OF ANDOVER Resolution # / Record of Decision for the Andover Station North EA W (Adopted by Andover City Council -- May 6, 2003) SUMMARY OF ACTION The Andover Station North site is approximately IOO.acres in size, and is located north of ( Bunker Lake Boulevard, south of the WDE Landfill site, and west of Hanson Boulevard. The City of Andover is interested in developing this site into a quality commercial development that will also have a medium to high-density residential component. An Environmental Assessment Worksheet (EA W) was prepared to evaluate the potential for significant environmental impacts pursuant to EQB Rule 4410.4300, subpart 32. (Mixed Residential and Industrial-Commercial Projects). Andover Station North EA W Record of Decision: It is the finding of the City of Andover (RGU) that potential environmental impacts associated with the proposed Andover Station North Development shall be mitigated in an acceptable manner and therefore an Environmental Impact Statement is not necessary. Mitigation of potential environmental impacts shall be achieved by the following means: I . Through revisions to the proposed subdivision design; . Conditions to plat, site plan and building permit approvals; . Compliance with Restrictive Covenants and City Ordinances; and . Permit conditions or other actions of various public regulatory authorities including, but not limited to the City of Andover, Anoka County, the Anoka Conservation District the Minnesota DNR, and the MPCA. The City of Andover further recognizes the following findings of fact in conjunction with a negative declaration on the need for an EIS for the proposed Andover Station North Development: 1. Comparing environmental impacts that may be reasonably expected to occur from the proposed project with the criteria contained in Minnesota Rules 4410.1700, subpart 7, the Council finds that the proposed project does not have the potential for significant environmental effects. 2. The type, extent and reversibility of environmental effects have been considered and they do not contain the potential for significant environmental effects. 3. The cumulative potential of environmental effects of related or anticipated future projects will not create the potential for significant environmental effects. -3- 4. The extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority indicates that this proposed project does not have the potential for significant environmental effects. / 5. The extent to which environmental effects can be anticipated and controlled as a result of other environmental studies undertaken by public agencies and the project proposer has been considered and it indicates that this proposed project does not have the potential for significant environmental effects. The balance of this "record of decision" provides background information regarding the Andover Station North Development EA Wand responses to agency comments received following EA W Distribution. EAWCOMMENTS: Public Hearings were held, and the Andover Station North EA W was distributed as required for a 3D-day comment period (that ended April 16, 2003). Written comments were received from the following six agencies: Minnesota Department of Natural Resources (DNR), Minnesota Pollution Control Agency (MPCA), Metropolitan Council, Anoka Conservation District, Anoka County Highway- Traffic and Transportation, and the Army Corps of Engineers. The comments of each agency have been summarized below. Following each summary is a description of how the comments and concerns of each agency have or will be addressed in the development process. The response to a number of the comments is listed "duly noted." This response is intended to reflect a position by the City of Andover that the various issues or concerns referenced have been noted and will be appropriately addressed to avoid or mitigate unacceptable environmental impacts. MINNESOTA DEPARTMENT OF NATURAL RESOURCES (DNR) COMMENT Land Use (Item No.9) The Central Anoka County Trail follows along Bunker Lake Blvd. (CRII6) at the south end of the project site. For additional information about the trail and how it might be affected by the proposed project, contact Anoka County Parks & Recreation at 612-757-3920. RESPONSE Duly Noted. COMMENT Cover Types (Item No. 10) This item shows an increase in impervious area to 68 acres from the current zero acres. This is a significant increase in impervious area, relative to the size of the site. Stormwater ponding will have to be sized and designed to protect not just the receiving waters downstream of wetland No. 2-616W, but the wetland itself. J -f- RESPONSE Duly Noted. COMMENT Physical Impacts on Water Resources (Item No. 12) As noted in the EA W, public waters wetland No. 2-616W, which is part of the Wetland B complex, is just off-site to the southwest. There isn't a public water wetland on the site. A permit may be required if the stormwater outfall from Andover Station site is proposed below the ordinary high water level of wetland 2-616W. RESPONSE Duly Noted. COMMENT Water Use (Item No. 13) The EA W indicates that dewatering of the site will occur as necessary. A DNR water appropriation permit will be required if dewatering exceeds 10,000 gallons per day or one million gallons per year. RESPONSE Duly Noted. COMMENT Water Ouality - Surface Water Runoff (Item No. 17) / The EA W addresses post-development runoffrates. We recommend that post-development runoff volumes also not exceed pre-development volumes. We encourage the city to promote infiltration unless there are difficulties with the proximity to the WDE landfill or contamination resulting from operation of the salvage yard. RESPONSE Duly Noted MINNESOTA POLLUTION CONTROL AGENCY (MPCA) COMMENT Storm-water Runoff (page II) As noted in Item 8, this project would require the application for and issuance of a National Pollutant Discharge Elimination System (NPDES) General Storm Water Permit for Construction Activity. This project would replace the existing vegetation with approximately 68 acres of new impervious surface, requiring the need for permanent wet sedimentation ponds. The EA W indicates that wet sedimentation ponds will be designed to National Urban Runoff Program standards. The wet sedimentation ponds must be designed to meet the requirements of the NPDES General Storm Water Permit. -s-- The application for the NPDES General Storm Water Permit must be submitted at least 30 days prior to commencing construction and be accompanied by a Storm Water Pollution Prevention , Plan. Questions regarding the MPCA's Storm Water Permit Requirements may be directed to Keith Cherryholmes at 651-296-6945. RESPONSE Duly Noted. COMMENT Needed HighwayIRoadway Improvements (page 22) Mixed Solid Waste (garbage) exists under Hanson Boulevard. This is a high concern to MPCA staff should the boulevard be expanded into four lanes and if the expansion is designed on the west side of Hanson Boulevard. Depending on how far the expansion would be from the existing roadway, the construction could run into the landfill cap as well. This would be very costly to manage and may result in the need to redesign the WDE Landfill site in this area. The MPCA and/or the state of Minnesota would not be responsible for any costs for changes to the landfill redesign or cap from this activity. RESPONSE The City will work with the County and the MPCA to prevent any adverse impacts to the landfill. COMMENT Restrictive Covenants and Building Restrictions (page 17 and figures C and E) The High Density Residential footprint must be reduced so that the area does not intersect the .I 200-foot gas ordinance and "no development or alteration" buffer. The same applies to the proposed Commercial area located just to the south ofthe WDE Landfill. The MPCA staff recommends that a 200-foot and 500-foot line be identified on the figure/map to denote a no development line and no dewatering line. The MPCA Closed Landfill Program staff received a figure entitled "Andover Station Site 2: Wetland Mitigation dated March 11,2003" from the city of Andover staff at a meeting held at City Hall on March 12,2003. Closed Landfill Program staff comments regarding the figure state that the northern wetland must be moved south and be located out of the 200-foot "no development or alteration" buffer area as documented in the City of Andover Deed Conditions. RESPONSE The City will comply with the 200-foot "no development or alteration" buffer, as noted on page 17, of the Andover Station North EA W: "In order to safeguard public health, and safety various restrictive covenants have been placed against the Andover Station North Site." In addition to the 200-foot "no development or alteration" buffer, these restrictions also establish safeguards for protection of building occupants (for buildings that may be sited between 200 and 500 feet from the WDE Landfill boundary) from infiltration oflandfill gas and restrictions/requirements for dewatering. In order to strengthen its ability to enforce these requirements the Andover City Council included specific provisions in City Ordinance 19P (adopted April 4, 1995) that address the development and dewatering restrictions referenced by MPCA. ~C- The Figure entitled "Andover Station Site 2" mentioned at the March 12, 2003 meeting between MPCA Staff and City Staff was only a concept and not final. No new "mitigation wetlands" will be located within the 200-foot buffer. METROPOLITAN COUNCIL COMMENT Item 8 - Permits and Approvals Required Sanitary sewer service connection plans for the proposed project will need to be submitted to the Metropolitan Council Environmental Service Municipal Services stafffor review, comment, and issuance of a construction permit before connection can be made to either the municipal or metropolitan wastewater disposal system. RESPONSE Duly noted. COMMENT Item 11- Fish. Wildlife and Ecologically Sensitive Resources The EA W states that the Blanding's Turtle, a state-listed threatened species, has historically been observed in the vicinity of the project site. Given the presence of wetlands and sandy soils on the site, and the understanding that Blanding's Turtles are known to travel up to one mile from wetland feeding areas to upland nesting areas, it is quite possible that they may traverse portions of this proposed development area. j The EA W states that the woodland area on the western portion of the site is dominated by mature Red and Bur Oak trees. Council encourages the city to preserve as much of this mature woodland as possible as an amenity for the project. We encourage the city to prepare and implement a tree preservation ordinance to assist in this matter, if one is not already in place. RESPONSE Duly noted. The City views the mature Red and Bur Oak trees present on western portion of the site as an amenity and will make best efforts at preservation. COMMENT Item 25 - Nearby Resources Item 25-C should be checked "yes". Central Anoka County Regional Trail parallels Bunker Lake Boulevard and provides access to the 1,772 acres of the Bunker Hills Regional Park that is located southeast of the intersection of Bunker Lake and Hanson Boulevards. This development should include a safe, convenient, and attractive local trail connection to the Regional Trail and Regional Park. The Regional Park provides significant high quality natural areas and benefits from the preservation and restoration of natural habitat and water quality in the areas surrounding the park. A conservation-oriented design for the project will help preserve and improve the habitats for plants, birds and wildlife. / -7- RESPONSE Duly Noted. The City will encourage connections from the site to the Regional Park & Trails. ANOKA CONSERVATION DISTRICT COMMENT The applicant wishes to utilize sequencing flexibility for the wetland impacts on the site. This needs to be evaluated by the Technical Evaluation Panel (TEP) utilizing the Minnesota Routine Assessment Method for Evaluating Wetland Functions or other equivalent assessment method as stated in Ch. 8420.0520 subp. 7a. I would suggest conducting a TEP as soon as possible to reduce any inconvenience with possible design changes as a result of this meeting. RESPONSE Duly noted. The City will work with TEP through the design process. ANOKA COUNTY HIGHWAY - TRAFFIC & TRANSPORT A TION COMMENT A. Page 17 begins the detailed discussion related to traffic and transportation issues for the site. As is pointed out in the text, increased vehicular traffic will be one of the most significant impacts of the development. The EA W speaks to three key intersections: Bunker Lake Boulevard at Hanson Boulevard, Bunker Lake Boulevard at Jay Street, and Hanson Boulevard at 139th Lane. However, it appears that there are other intersections that will also be impacted in a major way. In particular, there is concern about impacts on the following / intersections: Hanson Boulevard at Crosstown Boulevard Hanson Boulevard at Andover Boulevard Bunker Lake Boulevard at Quinn Street NW Bunker Lake Boulevard at Crosstown Boulevard These intersections are all within one mile ofthe project site. Each has been the source of discussion between the City and County with respect to increased traffic and safety concerns, partly due to growth in Andover and partly due to the number of schools in the area. We would recommend that these intersections be added to the traffic analysis for the site. RESPONSE Figure 13 in the City's Proposed Citywide Transportation Plan identifies proposed traffic levels on the all of the referenced intersections. The City will work closely with Anoka County to identify needed improvements and funding sources. It should be noted that the intersection of Bunker Lake Boulevard at Quinn Street NW is currently fully signalized with medians and protected turn lanes and that the City does not anticipate the need for further improvements at that intersection. -7- COMMENT B. On page 18, there is a list of recommended road improvements, the majority of which " involve County roads. We have several concerns about the recommendations: 1. The document states that, "according to the Anoka County 2015 Transportation Plan, these improvements are planned to be completed by 2010." We are not in a position to guarantee the timing of these improvements and wish to caution the City and developer that the timing of the improvements is not firm. As the City and developer are aware, financing for road improvements has changed substantially since 1998 when the 2015 Transportation Plan was completed. Our latest Five Year CIP (through 2008) will only upgrade Hanson Boulevard between TH 242 and Bunker Lake Boulevard. All other improvements listed in the EA W should be considered as remaining "as is." The County, City, and developer should meet to discuss the implications of this situation before plans progress much further. RESPONSE Duly Noted. The City will work with the County to identify minimum needed improvements, funding sources and timing. COMMENT 2. The recommended improvements include several that are noted as "specific roadway improvement needs being driven by the Andover Station North development". j Additional traffic studies are recommended to verify assumptions made. We support the idea of additional traffic studies for these individual uses. For those that impact County roads or intersections with County roads, we encourage the City and developer to communicate with the County early in the process to avoid unnecessary and costly redesign of plans. RESPONSE Duly Noted. COMMENT 3. There are improvements recommended for eastbound and westbound Bunker Lake Boulevard and northbound Hanson Boulevard for which the EA W suggests that the City and County establish a timetable for design, construction, and financial responsibility. As with item #2, above, it is important that these discussions occur early in the land use design process to avoid unnecessary cost and to maximize any timetable for financing. RESPONSE Duly Noted. / -1- COMMENT , C. Recently, the County had the functional classification of Bunker Lake Boulevard upgraded I from a B Minor Arterial to an A Minor Arterial. One of the main reasons for this was that it made the roadway eligible for federal funds that were not previously accessible. Another reason for the change is that the County is keenly aware of the development occurring in Andover and the need for road improvements. This change allows the County and City access to funds previously unavailable to us for such road improvements. Still, there is no guarantee of receiving funds. Applications must be prepared and must compete in a region- wide process for a relatively small amount of money. As recommended in the EA W, financing of road improvements will require additional discussion between the City and County. In a political climate where state funding is disappearing and local (both City and County) budgets are being reduced, creativity for funding needs to be maximized and all opportunities for funding need to be sought. The County endorses further discussion on this. RESPONSE Duly Noted. COMMENT D. The details of the Traffic Study included as part of the EA W indicated that even the 2020 "no build" condition reveals inadequacies on numerous roadways and at numerous I intersections. This condition does not relieve the developer from being required to make improvements. A truer evaluation of the impacts of the development vs. "no build" would be an evaluation of a complete build-out of the development vs. a 2008 "no build" condition. RESPONSE Duly Noted. The City will work with the County to identify the minimum needed improvements, funding sources and timing. COMMENT E. Weare concerned that, in general, the EA W is focused within the boundaries of the property to be developed as opposed to taking in to consideration growth anticipated adjacent to the project. The County is aware of more intense development that are being considered north and south of the site, which will not only impact the same roads discussed as part of this development, but which will also certainly have an impact on the proposed development, itself. These cumulative impacts should be addressed by the EAW. For example, the scope of the traffic study should be expanded to include a before and after analysis of the capacities and operations of the Hanson Boulevard at Andover Boulevard/County Road 16 and Hanson Boulevard at County Road 18 (Crosstown \ Boulevard). J -lrJ - RESPONSE A closer examination of Figure 3 of the Andover Station North Development Site - Traffic Impact Study (Dated Feb. 12,2003) takes into consideration anticipated growth of other areas of / the community up to 2020. The City is in the final stages of adoption of the its proposed city- wide Transportation Plan. In response to issues consideration of growth adjacent to the site, the City would like to introduce as an attachment to this "Record of Decision" Figure 13 - (name of Figure) from that document which takes into account the roadway traffic volumes along these major County roadways. Also attached is Figure 15 from the Transportation Plan (attached) illustrating the necessary intersection improvements at these two intersections. As improvements are required the City and County will work together on needed improvements, funding sources and timing. Environmental Services: COMMENT A. Page 2, item 6. Description-The first paragraph states that the City of Andover recently purchased 20 acres from a salvage yard. The salvage yard is incorrectly identified as Andover Auto Parts, but is likely the Anoka Auto Wrecking. RESPONSE Duly Noted. COMMENT I B. Page 12, item 19. Geologic Hazards and Soil Conditions-The upper bedrock over the entire site is described as the St. Lawrence Formation. The depth to bedrock is given as 160 ft. minimum and 200 ft. maximum. The surface elevation is given as 910 ft. above mean sea level (MSL) at the highest point and 885 ft. MSL at the lowest. This implies that the upper surface of the bedrock can be 750 ft. MSL maximum or 685 ft. MSL minimum. The upper bedrock surface recorded on well records found in the Minnesota Geological Survey County Well Index for this Township, Range, Section, (32,24,34) varies from 797 ft MSL to 725 ft MSL. The record for the well completed at the former auto salvage yard, Anoka Auto Wrecking, shows the bedrock elevation to be 797 ft. MSL and the bedrock is interpreted as Franconia. The Franconia is below the St. Lawrence. The bedrock elevations implied by the information given in the EA W are too low for the upper surface of the St. Lawrence in this area of Anoka County. RESPONSE Duly noted. COMMENT C. Page 14, item 20. Solid Wastes, Hazardous Wastes. Storage Tanks and Andover Auto Wrecking Auto Salvage Property-The fifth paragraph states that inorganic compounds , -11- (Antimony, Cadmium, Chromium, Lead and Nickel) were detected at levels within what is considered "common range" for natural soils by the U.S.EP A. A recent site visit by , Anoka County Environmental Services staff members has shown that soil samples were , not collected in the areas that were utilized by the salvage yard to store batteries and radiators. Those storage areas are known to have the most metal soil contamination. RESPONSE Duly noted. The City will sample in the area where batteries and radiators were stored. If soil contaminants are present, removal will be coordinated before earth moving excavation on the site has been completed. COMMENT D. Finally, there should be acknowledgement that no activity requiring digging may occur on the west side of Hanson Boulevard, adjacent to the site. This is in accordance with an agreement with the Minnesota Pollution Control Agency regarding the closure of the WDE site. RESPONSE Duly noted. The City will work with the County and MPCA to properly alleviate adverse impacts to the landfill. ARMY CORPS OF ENGINEERS / COMMENT We have determined that the waterbodies being impacted by the filling are not "waters of the United States" because they are: (1) not "navigable waters" as defined by Federal Law, (2) not interstate waters, (3) not part of a tributary system to (1) or (2), (4) not wetlands adjacent to any of the foregoing, and (5) not impoundments of any of the above. In addition, the interstate commerce nexus to these particular waterbodies is insufficient to establish Clean Water Act jurisdiction. These waterbodies are therefore not subject to regulation by the Corps of Engineers under Section 404 of the Clean Water Act. RESPONSE Duly Noted. Adopted by the City Council of the City of Andover on this 6th day of May, 2003. ATTEST: CITY OF ANDOVER Victoria Volk, City Clerk Michael Gamache, Mayor , -(2- - 0) CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ I Will Neumeister, Communit Development Director (~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Continue Lot Split/838 Crosstown Blvd. - Planning DATE: May 6, 2003 INTRODUCTION The applicant is proposing to subdivide a rural property to create a new rural residential lot. The property is located at the southwest comer of Crosstown Boulevard and Prairie Road. DISCUSSION The applicant has not provided the revised legal descriptions and easements that are necessary to / allow the lot split to be approved. ACTION REOUESTED Please continue this item to the May 20, 2003 City Council Meeting. ~ Cc: Sharon Thompson, 838 Crosstown Boulevard NW C!J / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.c1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~~ Will Neumeister, Communit Development Director FROM: Courtney Bednarz, City Planne~ SUBJECT: Approve Final Plat/Woodland Creek Golf Villas - Planning DATE: May 6, 2003 INTRODUCTION The Council is asked to approve the final plat for the Woodland Creek Golf Villas project. DISCUSSION Staff has reviewed the final plat and found that it conforms to the approved preliminary plat. The \ attached resolution itemizes the remaining steps before the final plat can be released to be recorded at Anoka County. Park Dedication Park dedication was previously satisfied as a part of the Woodland Creek residential development. ACTION REOUESTED Please adopt the attached resolution approving the final plat. Attachment Resolution Location Map Final Plat (Full Size in Packet) Cc: Olvan Properties, P.O. Box 67, Forest Lake, MN 55025 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R087-03 A RESOLUTION APPROVING THE FINAL PLAT OF "WOODLAND CREEK GOLF VILLAS" AS BEING DEVELOPED BY OLV AN PROPERTIES LOCATED IN THE SOUTHEAST QUARTER OF SECTION 29, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS FOLLOWS: Outlot A, Woodland Creek, Anoka County, Minnesota WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Woodland Creek Golf Villas"; and WHEREAS, the Developer has presented the final plat of Woodland Creek Golf Villas; and WHEREAS; the City Engineer has reviewed such final plat for conformance with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to \ hereby approve the final plat of Woodland Creek Golf Villas contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal and engineering costs as determined by the City Engineer. 3. The developer shall provide an escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site grading is completed, a letter from the developer's engineer that lots are graded according to the approved grading plan. 4. The final plat shall not be signed by the Mayor and Clerk until there is an executed Development Contract & all associated fees, escrows and bonds have been paid. 5. Developer is responsible for obtaining all permits from U.S. Army Corps of Engineers, DNR, LGU, Coon Creek Watershed District, MPCA and any other agency that may be interested in the site. 6. Trail fees shall be paid in the amount of$4,532. 7. An easement shall be dedicated in favor of the City to expand the existing 100 foot wide drainage and utility easement located along the west side of Coon Creek to 150 feet in width. 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'0'1 ~ I ~ : I ~ jl (3 ~ u~. .- ~ _ A I 0 VI i ~ .1 J! ~ !f'~ '1'11 .n oo.' >, 0 ..' ,.' ' ~ s' (. . ~ ~l II 1'!111 1. 'I "Ill (") ~ n ~ c- I ~ "" .. .1,1" II" !ll" a '<:" !! ,,~ . _ I :II~ Ii il.ll ~ "- ! '" -lz : .' !' 'l~ fill!l ~ ~ . NO> ,< . " ..' I ' " ..' ,"," . ~ ," c: I! ,'0' ' .hl; ." . '0 . · '~i I I I II ~ ~ "': I "'" ~ { ~ .1 1 ./ IH.1i "'< . _~' '" · W' ......, . ) > ; . I' I I ,,:!; t-< 25 I ' , I I il) !!I ilill t-< ...... . ".1 I I liil~;' H iiil ~ \J I CJ I'd i ;1 ';'1 VJ '-< I . " 0 I ,j '4' 1 ~ im i! "I :(~f ~ . i I ~ '-. ' "';" 1'0' , '-. . ;",." 0'1~ ....... ,. t ." I I '::::-- c" " a GJ _7 <- () 0 _ 00 -l 1 I .. t>l . -< . ';1' '" ~ n n . 0 ~ I 1,,0;" - 0- . ,," m ." .;< ~ ~ ~ "0 '1'" · Z _ )> m I;' '. 1 l\) '"'l 0 _ _II z-.. _ ..':, '" ~~ ~ :, O""~ < Ii! .~ . 0 > _ m 0 ,.' m ,. " ~ ~ z .,. < 0 · '1 t:l ,m m --~' · ~~o "~. ~ ~. "0< 4 ," ~ 'i . ~- ?l >::0 l\) 01>- ~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: David D. Berkowitz, City Engineer SUBJECT: Accept Drainage & Utility Easement Grant/Rural Reserve Trunk! 03-2/Woodland Creek Golf Villas - Engineering DATE: May 6, 2003 INTRODUCTION This item is in regards to accepting a Drainage and Utility Easement grant for the Woodland Creek Golf Course Villas. DISCUSSION A Drainage and Utility Easement will be utilized in the future to construct the trunk sanitary sewer line to serve the Rural Reserve Area. This easement is a condition per the approved lot split and also must be approved prior to the approval of the final plat for the Woodland Creek Golf Course Villas. The easement grant will be distributed at the council meeting. ACTION REOUIRED The City Council is requested to accept the Drainage and Utility Easement grantJRural Reserve/03-2/Woodland Creek Golf Course Villas. Respectfully submitted, (J-:fl0.9 David D. Berkowitz cc: Olvan Properties LLC, PO Box 67, Forest Lake, MN 55025 @J \ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ David D. Berkowitz, City Enginee;tli>l' FROM: Todd 1. Haas, Parks Coordinator SUBJECT: Award Bid/02-43/Sunshine Park Soccer Field Lighting - Engineering DATE: May 6, 2003 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 02-43, Sunshine Park Soccer Field Lighting. DISCUSSION The bids received are as follows: , Contractor Bid Amount Alt. 1 Total 1. Vinco, Inc. $196,900.00 $10,640.00 $207,540.00 2. Killmer Electric Co., Inc. $206,000.00 $11,500.00 $217,500.00 3. Klein Electric, Inc. $216,700.00 $11,000.00 $227,700.00 4. Ridgedale Electric, Inc. $218,000.00 $11,600.00 $229,600.00 5. Honda Electric, Inc. $241,380.00 $12,110.00 $253,490.00 Engineer's Estimate $193,082.00 BUDGET IMP ACT $200,000 was approved as part 2003 CIP. $6,700 for consulting and engineering services is to be funded from the $200,000. The Alternate is for a 10 year maintenance contract on the lighting system. City staff is recommending the alternate bid be funded from Public Works maintenance funds since no maintenance (including relamping at the end 10 years) will be required from Public Works for the first 10 years. With this in mind, additional funds in the amount of $203,600 plus approximately $15,000 to provide 3-phase electric service from Connexus Energy from park dedication will be necessary to do the project. The $10,640.00 is recommended to be funded from the Public Works maintenance fund, which would be spread over a nine-year period. \ / Mayor and City Council Award BidJ02-43/Sunshine Park Soccer Field Lighting \ Page 2 of2 / Note: The Park and Recreation Commission has requested City staff to determine that if a savings of 20% or more could be made by going with wood poles, the Commission is recommending the bids be rejected and order revised plans & specs with wood poles. In reviewing this with the electrical engineer that prepared the plans, the engineer indicated there would be a savings but there would be additional costs with higher labors costs with placing conduit on the outside of the wood poles which would most likely offset the savings. Also, the electrical engineer has indicated that nearly all field lighting are metal poles versus wood poles. The problem with wood poles is that they do twist and when this happens, the lights would most likely need to be re-aimed to provide the proper lighting at ground level. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding contract to Vinco, Inc. in the amount of $207,540.00 for the improvement of Project 02-43, Sunshine Park Soccer Field Lighting. Respectfully submitted, , ~/~ Todd J. Haas Cc: Jim Lindahl, Park & Recreation Commission \ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-43 FOR SUNSHINE PARK SOCCER FIELD LIGHTING. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 058-03 ,dated April 1 , 2003, bids were received, opened and tabulated according to law with results as follows: Bid Amount All. 1 Total 1. Vinco, Inc. $196,900.00 $10,640.00 $207,540.00 2. Killmer Electric Co. $206,000.00 $11,500.00 $217,500.00 3. Klein Electric, Inc. $216,700.00 $11,000.00 $227,700.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Vinco, Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Vinco, Inc. in the amount of $ 207,540.00 for construction of the improvements. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 6th day of May , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk City of Andover @ 1685 Crosstown Boulevard NW.. Andover, Minnesota 55304. (763) 755-5100 Fax (763) 755-8923 . www.cLandover.mn.us TO: Mayor and Council Members CC: John Erar, City Administrato~,- FROM: David D. Berkowitz, City Engineer SUBJECT: Award Bid/Streets & Utilities/02-49/WoodIand Estates 4th Addition- Engineering DATE: May 6, 2003 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 02-49, Woodland Estates 4th Addition. DISCUSSION Bids received are as follows: Contractor Bid Amount / Three Rivers Construction $ 964,465.61 Friedges Contracting $ 977,156.65 Hennen Construction $ 981,207.20 Northdale Construction $1,017,563.37 Dave Perkins Contracting $1,018,649.50 Barbarossa & Sons, Inc. $1,020,224.65 LaTour Construction $1,023,301.68 Burschville Construction $1,042,377.60 Richard Knutson, Inc. $1,175,801.54 Engineer's Estimate $1,243,531.25 BUDGET IMP ACT The project will be funded mostly by the developer and some by the City as identified in the feasibility report. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding the contract to Three Rivers Construction in the amount of $964,465.61 for Project 02-49, Woodland Estates 4th Addition. ~y,U~ (~~ 0. _ David D. Berkowitz cc: Byron Westlund, Woodland Dev. Corp., 13632 Van Buren St. NE, Ham Lake, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-49 , WOODLAND ESTATES 4TH ADDITION. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 062-03 ,dated April 28, 2003, bids were received, opened and tabulated according to law with results as follows: Base Bid Three Rivers Construction $ 964,465.61 Friedges Contracting $ 977,156.65 Hennen Construction $ 981,207.20 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Three Rivers Construction as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Three Rivers Construction in the amount of $964,465.61 for construction of the improvements; and direct the City Clerk to return to all bidders the . '. deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 6th day of May , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk APR-30-2003 14:59 TKDA 651 292 0083 P.02 "' ) TKDA ENGll'HRS . ARCHITECTS. PlANNERS 1500 Piper Jaffray Plaza 444 Cedar Street . Saint Pau~ MN 55101-2140 (651) 292-4400 April 29, 2003 (651) 292-0083 Fax www.lkda.com Honorable Mayor and City Council City of Andover, Minnesota Re: Woodland Estates 4th Addition Street and Utility Improvements City of Andover, Minnesota City Project No. 02-49 TKDA Commission No. 12716-02 Dear Mayor and City Council: Bids for the referenced project were received on April 28, 2003, with the following results. A complete Tabulation of Bids is enclosed for your information. Contractor Base Bid Three Rivers Construction $ 964,465.61 Friedges Contracting $ 977,156.65 Hennen Construction $ 981,207.20 Northdale Construction $ 1,017,563.37 Dave Perkins Contracting $ 1,018,649.50 Barbarossa & Sons, Inc. $ 1,020,224.65 laTour Construction $ 1,023,301.68 Burschville Construction $ 1,042,377.60 Richard Knutson, Inc. S 1,175,801.54 Engineer's Estimate $ 1,243,531.25 Recommendation We recommend that you award the Contract to the lowest bidder, Three Rivers Construction, for their low bid of $964,465.61. Please do not hesitate to call me with any questions or comments you may have. Sincerely, C- ; -~ ~ Paul T. Hornby, P.E. Project Manager PfH:ar1 Enclosure An EmplojH (Nmud Company PrOtnoUng Affirmative kUon and Equal Opportunity TOTAL P. 02 APR 30 2003 14:55 651 292 0083 PAGE. 02 ([9 "- CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratorf.v. David D. Berkowitz, City Engineer '!:>YD FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Feasibility ReportlWaive Public Hearing/03-17/14027 Crosstown Boulevard NW IWM - Engineering DATE: May 6, 2003 INTRODUCTION This item is in regards to approving the resolution accepting the feasibility report and waiving public hearing for Project 03-17,14027 Crosstown Boulevard NW for watermain. DISCUSSION The property owner recently petitioned for these improvements. The services for water along this parcel was installed under Project 87-3B, but not assessed to the adjacent property as the watermain that was installed is considered trunk. Past practice for the project was not to assess existing properties until the property owners petitioned to hook up. FEASIBILITY REPORT The proposed assessment for this parcel is determined as follows: Watemain Watermain Area Charge (2003 Rates) 0.34 acres x $1,967 per acre = $668.78 Connection Charge = $2J46.00 Lateral Charge 100.0 Ft. x $33 F.F. (2003 Rate) = $3300.00 TOTAL $6J 14.78 " Mayor and Council Members May 6, 2003 Page 20f2 Total proposed estimated cost = $6,114.78 BUDGET IMPACT The $6,114.78 per unit would be assessed to 14027 Crosstown Boulevard NW. ACTION REOUIRED It is recommended to approve the resolution accepting the feasibility report and waiving the public hearing for Project 03-17, 14027 Crosstown Boulevard NW. Respectfully submitted, ~~ / cc: Barbara Chapotan, 14027 Crosstown Boulevard NW, Andover CITY OF ANDOVER / COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY AND WAIVING PUBLIC HEARING FOR THE IMPROVEMENT OF PROJECT NO. 03-17 FOR WATERMAIN IN THE FOllOWING AREA OF 14027 CROSSTOWN BOULEVARD NW. WHEREAS, the City Council did on the 15th day of April , 2003, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility stud~ was prepared by the City Enqineer and presented to the Council on the 6 day of Mav , 2003 ; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 6,114.78 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 6,114.78 and waive the Public Hearing. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of Mav , 2003 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk D3~1 RECEIVtD , APR - 3 ~[J3 Date ~ - '3 . ()3 CI"T'\f r,':'" f ui-'."I'--R ; .~ i ~_ .; ~\..1. .~s: ~tt'-~ . I \.... I !: j ~ ~.' t..* '; L Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements of eW8termalQ) sanitary sewer, storm sewer and streets (circle one or more) with the costs of the improvement to be assessed against my benefitting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a 5 year eriod. \ qO'J 1- C. ~~ lOW n ~ \.-. \J f) - tJ- W. 55~ocf CcrcYo \) 9-l yY\rJ C ~0 '3 ')':rSLf- V;)'tiJ ChR'f"""~ G:\DA T A\ST AFF\RHONDAA\FORMS\PETITION .DOC ~liw~'~~[ ~ C') C') to t;: CD . .'>;_-~. ~'/<~.:':':":".~:~J . .... 0 :z "..:NOR71f{~" ~ ~ Il) Il) 14052 N N N ;;~:,:~~j 140Th LN "7i,"'i ...;~.,y.:~", i:::~~','l?l!;.." CD ~ CD CD ~ ~ ~ ~ ~ 't ~ CD CD CD C') .... 0 .... Il) 't C') C') ~ ~ ~ ~ ~ ~ CD CD ~ ~ CD Il) Il) Il) 0 N N N N N N 't .... CI> CI> CI> CI> Il) (f) ~ C') .... .... t;: l;; CI> C') ~ .... 0 CD 2649 (f) .... 0 CD Ni- ~ ~ ~ ~ CD ~ ~ ~ Il) Il) Il) ~(/) N N N N 2730 II) CD ~ .... 0 13947 ~ ~ ~ 13943 C') C') C') N .... 0 2735 ~ ~ ~ .... .... .... 't C') 139TH LN Il) C') C') ~ N N 2738 2487 13901 . - . C') .... Il) 't 2503 ~ ~ 2526 2462 13731 2733 to C') .- 2607 't 2527 13715 Il) Il) N N .- -------------------------------------- Ti1~ .. r~ ~ 13683 21 ... .. . .. Map andDaJa Sourcer. ..- N -' City if.4ndover Dyw b"drls: + ~ Engineering; Planning; ~ Public Works; / GIS ~ ... v, ...Md-4IIJ/Mf 1:4,_ ... If........... M*ea'" AftrIIII R......... mIedId rr.. .. .bcDc-tJ ~~... o.HNOIIkWU*-...... ......... - ~ ~ 1I:\GIIDAT.\\COUlf'RQJ&CI1allTClMAP.A1'R . . SI....._2!t__ (ijiI @ , CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratot: David D. Berkowitz, City En ineerJ>'J)}$ FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Accept Feasibility Report/Order Public Hearing/02-39/Red Oaks Manor I5t_ 4th Additions and Unplatted Portions of Property Located in Sections 33 & 34, Township 32, Range 24/Street Lighting - Engineering DATE: May 6, 2003 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for street lighting for Project 02-39, Red Oaks Manor 151_4th Additions and unplatted portions of property located in Sections 33 & 34, Township 32, Range 24. / DISCUSSION The total number of lots that benefit from the installation of street lights is 175. The estimated cost of such improvement per Connexus Energy is $90,608.73 for 24 standard traditionaires and 5 cobra heads on existing wood poles or $116,336.83 for 24 acorns on fluted poles and 5 cobra heads on existing wood poles. Based on 175 lots that benefit from the street lighting, the quarterly payment per lot for the first 5 years would be as follows: o 24 standard traditionaires/5 cobra heads - $30.05 (cost & installation of lights) per quarter plus $6.00 (maintenance & operation) per quarter = $36.05 per quarter o 24 acorn style/5 cobra heads - $38.58 (cost & installation of lights) per quarter plus $6.00 (maintenance & Operation) per quarter = $44.58 per quarter Attached are the following: . Amorization schedule for street lights . Statement from Connexus Energy . Map showing proposed street light locations Note: City staff did have an informal meeting with the neighborhood which 8 residents or so attended. Also, Ann Hoag who has been taking the lead on this is out obtaining additional signatures for the petition. A 4/5 vote is required by the City Council to proceed with the public hearing. Mayor and Council Members May 6, 2003 Page 2 of2 BUDGET IMP ACT The cost of the improvement will be the responsibility of the property owners and will be billed by Connexus Energy. ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report and ordering public hearing on the improvement of street lighting for Project 02-39, Red Oaks Manor 151_4th Additions and unplatted portions of property located in Sections 33 & 34, Township 32, Range 24. Respectfully submitted, ~/~ Todd J. Haas \ ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF STREET LIGHTING, PROJECT NO. 02-39 IN THE AREA OF RED OAKS MANOR 1s'_4IH ADDITIONS 7 UNPLATTED PORTIONS OF PROPERTY LOCATED IN SECTIONS 33 & 34, TOWNSHIP 32, RANGE 24. WHEREAS, pursuant to Resolution No. 158-02, adopted the 15th day of October, 2002 a Feasibility Report has been prepared by the City Enqineer for the improvements: and WHEREAS, such report was received by the City Council on the 6th day of~,2003;and WHEREAS, such report declared the proposed assessment to be feasible for an estimated project cost of $ 90,608.83 for standard traditionaires/cobra heads on wood Doles or $116,363.83 for the acorn stvle on fluted Doles/cobra heads on wood Doles NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 02-39, for the improvements. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $90,608.83 for standard traditionaires or $116,363.83 for the acorn stvle. 20th 3. A public hearing shall be held on such proposed improvement on the day of Mav , 2003 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of Mav , 2003 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. 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CONNEXUS@ ~ , Ramsey, Minnesota 55303 - ENERGY APR - 8 ?n:-I' 763.323.2600 c.,) Fax: 763.323.2603 1.800.642.1672 Your Community Energy Partner ~ f:- r-::,' ~'~~~.:-,~-" WWVI/.connexusenergy.com / info@connexusenergy.com Outdoor Lighting Proposal I Fee Statement April 07,2003 175"" /e,ts !q(l~ ANDOVER CITY OF Account: 386028/SD3041 1685 CROSSTOWN BLVD NW Workorder: 118553 ANDOVER, MN 55304 Representative: Jenns RE: Outdoor Lighting proposal for RED OAKS MANOR This proposal includes ali material FInd labor to install the outdoor lighting system at RED OAKS MANOR, and is valid for 120 days. The system will be connected before your electric meter, and will qualify for Connexus Energy's Outdoor Lighting Energy & Maintenance rate. This rate adheres to Connexus Energy's published rate schedule, and is subject to change. Connexus Energy will provide full maintenance on the luminaire(s) and pole(s) for a period of 25 years (subject to the terms and conditions of Connexus Energy's outdoor lighting guidelines). Enclosed is a copy of the design exhibit for your review. Please indicate your acceptance of this proposal and design by signing on the line below and returning one copy in the envelope provided. Due to the long lead time required to obtain materials, please return this document at your earliest convenience. The charges listed below are subject to the terms and conditions of Connexus Energy's credit guidelines. There could be additional charges, for winter construction, if your outdoor lighting system is installed between November 1 st and I April 1 s1. Connexus Energy reserves the right to revise charges due to circumstances beyond our control. Connexus Energy is not responsible for restoring, to its original condition, the lawn, yard, land, etc., which might be disturbed during installation. We will, however, make all reasonable attempts to minimize site damage during installation. TYI?~___________ Quantity ______ Cost _____.-!.ot Charg~_____~mt Pa~ - COMPLETE FIXTURE 24 EA $ 849.00 $ 20,376.00 $ 0.00 - LUMINAIRE 5 EA $ 395.00 $ 1,975.00 $ 0.00 - PUSHING CHARGE 6060 FT $ 11.00 $ 66,660.00 $ 0.00 - TRANSFORMER 3 EA $ 532.61 $ 1,597.83 $ 0.00 . _____0--.--- .__________. Subtotals: $ 90,608.83 $ 0.00 _ _u .n___ _______n._____ Amount Due: $ 90,608.83 Comments: -'PROPOSAL #1 - (24) Standard Traditionaires, (5) Cobra Heads on existing wood poles" Sincerely, Jennifer Sweeney Outdoor Lighting Specialist Signature Date "Committed to customer satisfaction through service, leadership and involvement," A Touchstone Energyf- Cooper.llive ~ -_.~.-.. -_..~'_. --, . CONNEXUS@ 14601 Ramsey Boulevard Ramsey. Minnesota 55303 ENERGY 763.323.2600 Fax: 763.323.2603 1.800.642.1672 Your Community Energy Partner WNW.connexusenergy.com info@connexusenergy.com Outdoor Lighting Proposal I Fee Statement April 07,2003 ANDOVER CITY OF Account: 386028/SD3041 1685 CROSSTOWN BLVD NW Workorder: 118553 ANDOVER, MN 55304 Representative: Jenns RE: Outdoor Lighting proposal for RED OAKS MANOR Thi~ proposal includes all material and labor to install the outdoor lighting system at RED OAKS MANOR, and is valid for 120 days. The system will be connected before your electric meter, and wiil qualify for Connexus Energy's Outdoor Lighting Energy & Maintenance rate. This rate adheres to Connexus Energy's published rate schedule, and is subject to change. Connexus Energy will provide full maintenance on the luminaire(s) and pole(s) for a period of 25 years (subject to the terms and conditions of Connexus Energy's outdoor lighting guidelines). Enclosed is a copy of the design exhibit for your review. Please indicate your acceptance of this proposal and design by signing on the line below and returning one copy in the envelope provided. Due to the long lead time required to obtain materials, please return this document at your earliest convenience. The charges listed below are subject to the terms and conditions of Connexus Energy's credit guidelines. There could be additional charges, for winter construction, if your outdoor lighting system is installed between November 1 st and / April 1 s1. Connexus Energy reserves the right to revise charges due to circumstances beyond our control. Connexus Energy is not responsible for restoring, to its original condition, the lawn, yard, land, etc., which might be disturbed during installation. We will, however, make all reasonable attempts to minimize site damage during installation. Type Quantity Cost Tot Charge Amt Paid -..----------- - COMPLETE FIXTURE 24 EA $ 1,921.00 $ 46,104.00 $ 0.00 - LUMINAIRE 5 EA $ 395.00 $ 1,975.00 $ 0.00 - PUSHING CHARGE 6060 FT $ 11.00 $ 66,660.00 $ 0.00 - TRANSFORMER 3EA $ 532.61 $1,597.83 $ 0.00 ---------- Subtotals: $116,336.83 $ 0.00 ~_. Amount Due: $116,336.83 Comments: "PROPOSAL #4 - (24) Acorns on fluted poles, (5) Cobra Heads on existing wood poles" Sincerely, Jennifer Sweeney Outdoor Lighting Specialist Signature Date "Committed to customer satisfaction through service. leadership and involvement." A Toucllslone Ent'rgy'" Coorerati\'e ~ en u ~ ~ N p", .,. ~on r "' \.,. 1""' ~ <-- ro _ ~ " <D J ), N ...---~~. ./ 0 C< ..., . . ", ,',---- -':' , -' ~ " -' -'. I . , ..... ". <-- ~ 'N I ~ ' ~ ~ 0 I ~ m :..- n::..- N .- N ,_0...../. ~ i _ 0 ro .~ '" N N ! '" , N N ~ ro .. N c:J~ ~ iO -7~'? "1;1 ~ "\ ~: N '" <-- ... .,........ ro Iii: N j: ~ 0.. '*'. -.,-- ,.( ;: -),"'.. en '\ ~ / ;~, .... ~. "" en ..... " " 0 .~. N ~~ . ~ ... 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I Water Features Map Date: July 22, 1999 U Right-of-Way @) CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratorf/1/ FROM: David D. Berkowitz, City Engineer SUBJECT: Accept Petition/Order Feasibility Report/03-18/16150 Crosstown Boulevard NW (Constance Free Church)/SS & WM - Engineering DATE: May 6, 2003 INTRODUCTION The City has received a petition from the property owner of 16150 Crosstown Boulevard NW (Constance Free Church) requesting the improvement of sanitary sewer (see attached petition), Project 03-18. DISCUSSION Constance Free Church has petitioned for sanitary sewer to serve the existing church and the proposed expansion. The council approved the rezoning (R-l to R-4) and comprehensive plan amendment to expand the MUSA at the April 15, 2003 council meeting. The church would be served from a sanitary sewer pipe crossing CSAH 20 (161 st Avenue) directly from the proposed entrance to the Constance Comers development. Once the petition has been accepted, staff will complete the feasibility report and bring the report back to the City Council for approval. The extension of sanitary sewer is contingent on the Met Council approving the Comprehensive Plan Amendment to expand the MUSA. BUDGET IMP ACT The cost of the improvement would be assessed to the property owner. ACTION REQUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer for Project 03- 18, in the area of 16150 Crosstown Boulevard NW (Constance Free Church). Respectfully submitted, Q~Q David D. Berkowitz, City En "neer Cc: Pastor Jim Barber, Constance Free Church, 16150 Crosstown Blvd. NW, Andover Cons.lance . . "63)43+5995 . ,,, (763)43_80 :t!50 Cro~toW" ,.d. NW . A"do~'. MN 55304 . ~.oo"","ref,...o~ ~-~-_. -- --1 r- ;: (' C ~ ': .{ ~~ ,-.~ ! flL'_'LI' ,_,~. ~ "---1 ! - .Mayl,2003 I t1iW ~~ I ?n]'; , David Berkowitz, P .E. City Engineer CITY OFN,Wiil:d"\ 'City of Andover ' ~ _" 'J ~. ~ i" 1685 Crosstown Blvd. NW Andover, MN 55304 ~ Subject: Petition for access to city sewer - ~ Reference: Minutes of Andover City'Council meeting'ApriI15, 2003. Dear David, As you know, at the City Council meeting on April 15,2003, our request for a. MUSA boundary change and z.oning change was approved to allow us to have access to city sewer a)ld water. The purpose of this letter is to petition the city for access to city sewer only. Our petition for city water will follow at a time , when this is needed. Currently, our need is only for city sewer. As was discussed with the council at the referenced meeting, weare anticipating that the access charges for this petition will be based on acres-in-use at the completion of the PhaSe 3 construction project we aie~ currently launching. Our estimate of the acres-in-use, including Q1e footprint of the building and parking areas is 8 acres. When we enter other new phases of construction, it is ~understood that the ~additional acres-in-use from each successive phase would be assessed at that time. . It was also discussed at the council meeting that the assessment for access could be amortized over future years. We would appr.eciate a minimum oftive years amortization based on our budget affordability and ,our expected schedule of construction phases. - Finally, in the feasibility assessment related- to this petition, ~ we would appreciate it if the city would examine this request independent of the Constance Corners project. If for some reason this development project is delaye<;l or abandoned, our need will not be diminished. We think our petition should have equal ~ priority with this development, independent of it. We expect to break ground by July 1, 2003. At that time. we must abandon our existing septic drain field system. We will either pump our tanks or construct a temporary drain field until access to city sewer is available. Either option will be costly to us and can be avoided as sOOn as city. sewer access is available. Our preference for availabiiity would be ~ soon as . possible on or after July 1,2003. Again, we would appreciate this timing being indepeti~ent of the timing 6fthe Constance Corners project. This 'petition is unanimous and pubiic.hearing may be waived. Please contact me with any questions. c.~ ~ " ~ ~DU <O>~, tWtf !"".. '1 U CITY OF ANDOVER @ . , 1685 Crosstown Boulevard N.w.. Andover, Minnesota 55304. (763) 755-5100 / Fax (763) 755-8923 . www.cLandover.mn.us TO: Mayor and Council Members CC: John Erar, City Administrato~ David D. Berkowitz, City Engineer '})DB FROM: Todd Haas, Asst. City Engineer SUBJECT: Award Bid/Streets & Utilities/02-S0/Maple Hollow - Engineering DATE: May 6, 2003 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 02-50, Maple Hollow. DISCUSSION , , If the City Council recalls, Shady Oak Cove's portion of the contract was awarded at the last City , / Council meeting. This item is to award the Maple Hollow portion of the contract. Bids received are as follows: Contractor Bid Amount Redstone Construction Co., Inc. $57,322.97 Dave Perkins Contracting Inc. $58,133.00 Friedges Contracting Co. $60,760.15 Burschville Construction, Inc. $63,041.50 Kober Excavating, Inc. $65,231.65 C&L Excavating, Inc. $65,600.59 Don Zappa & Sons Excavating, Inc. $68,659.40 Northdale Construction Co., Inc. $74,215.82 North Pine Aggregate, Inc. $96,618.00 Engineer's Estimate $70,304.50 BUDGET IMPACT The project will be funded by developer assessments as identified in the feasibility report. ACTION REQUIRED / The City Council is requested to approve the resolution accepting bids and awarding the contract to Redstone Construction Co., Inc. in the amount of$57,322.97 for Project 02-50, Maple Hollow. Mayor and Council Members May 6, 2003 Page 2 of2 Respectfully submitted, t:rLL--- cc: Mark Tibbetts, 1444 -16151 Avenue NW, Andover Ty Caswell, Tyson Homes, LLC, 13360 - 2nd Avenue South, Zimmerman, MN 55398 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-50 , MAPLE HOLLOW. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 050-03 ,dated March 18, 2003, bids were received, opened and tabulated according to law with results as follows: Redstone Construction Co., Inc. $57,322.97 Dave Perkins Contracting Inc. $58,133.00 Friedges Contracting Co. $60,760.15 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Redstone Construction Co.. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Redstone Construction Co., Inc. in the amount of $ 57.322.97 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 6th day of Mav , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk City of Andover (j]) 1685 Crosstown Boulevard N.W. . Andover, Minnesota 55304 . (763) 755-5100 Fax (763) 755-8923 . www.cLandover.mn.us TO: Mayor and City Council CC: John Erar, City Administratoq'IV David D. Berkowitz, City Englneerm>J> FROM: Todd Haas, Park Coordinator SUBJECT: Approve Quotes/02-2/Sunshine Park Picnic Shelter DATE: May 6, 2003 INTRODUCTION This item is in regard to approving the quotes for the installation of shelter site work, Project #02-2, Sunshine Park Picnic Shelter. DISCUSSION This shelter would be located on the west side of Sunshine Park north of the existing parking lot. The quotes received are as follows: "' Contractor Base Bid Alternate #1 Alternate #2 ~ (Shelter) (Lattice) (Site work) 1. Flannagan Sales, Inc. $14,256.55 $4,749.99 $5,675.00 2. St. Croix Recreation Co. $18,541.00 $1,560.00 $5,960.00 City Staff did contact a couple other contractors on the site work only. The quotes for just the site work were as follows: Contractor Quote amount 1. landmark Concrete, Inc. $6,024.00 2. W.B. Miller $7,350.00 3. North Valley, Inc. $7,592.00 BUDGET IMPACT $20,000 was approved as part of the 2003 CIP with this in mind. The Park Commission reviewed the quotes and have recommended the Base Bid and Alternate #2 be approved in the amount of $19,931.55. The lattice work will be done at a future date when funding becomes available. ACTION REQUIRED The City Council is requested to approve the quote for Base Bid and Alternate #2 to Flannagan Sales, Inc. Respectfully submitted, , t!(~ Cc: Jim Lindahl, Park & Recreation Commission (!!) 'i CITY OF ANDOVER J 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratof../ FROM: David D. Berkowitz, City Engineer SUBJECT: Award Bid/03-3/2003 Crack Sealing - Engineering DATE: May 6, 2003 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 03-3, 2003 Crack Sealing. DISCUSSION The street crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure. The crack sealing program divides the City into seven separate maintenance zones. Each year the streets in one of the seven zones is \ targeted for sealing the cracks which is then followed up the following year with a seal coat. / The bids received are as follows: Contractor Bid Amount Precision Seal Coating, Inc. $41,536.00 Daffinson Pavement Maintenance $53,632.00 Bergman Companies, Inc. $58,880.00 Astech $60,160.00 Tenson Construction, Inc. $76,160.00 Engineer's Estimate' $51,200.00 BUDGET IMP ACT The 2003 Crack Sealing project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding contract to Precision Seal Coating, Inc. in the amount of $41 ,536.00 for the improvement of Project 03-3 for 2003 Crack Sealing. Respectfully submitted, \ ~~ / David D. Berkowitz CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 03-3 FOR 2003 CRACK SEALING. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 060-03 ,dated April 1 , 2003, bids were received, opened and tabulated according to law with results as follows: Precision Seal Coating, Inc. $41,536.00 Daffinson Pavement Maintenance $53,632.00 Bergman Companies, Inc. $58,880.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Precision Seal Coatinq, Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Precision Seal Coatinq, Inc. in the amount of $ 41.536.00 for / construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 6th day of Mav , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / ~ - - - - --~ - - a - . -, '~. r -h [ c.o _ () 6: r fi'~o ~ '/ L ~ ~ h g, 0 !> ~ '" r/ '" '" ,.. ~)> -, j Z" I __ ~~ o · "'" (J) ~o. I iil ~tu 8 m ~ 0 (((f.), T ,_ CD '!l~ - ... j\'C"" , Ol ~ro 'J ~~ J ~.. I _ ~ J 'ro, _ ~ y ~ l}i;l '-->,0 J <<~'"' =r ,L =jbJ I S If "J "~ I-T, 'I '" \ \ I -.-t-, -, ~ ~ - I . '1 _ ~ o t .....~ ~I . 1!i ,..J .- , _" :.; ~ 0JlR --r" -+-, 1 i ,~~ \' h.- y'rUL ~!_ ::; I c;: "1 ~ J "~~I~ rn C- L1- I _ ~' r' "" "- '1-{- r _ L-, ~~I ;;, ~' -=T =f - --, "\ DI" F"c- ~-IJ "' " ~ I I , !it 1- 1t~" . ;t b I=.b ro ~ '""" \ ~ ~C] " 1~11t ''':' L, "I,,~ ~;". ",I. ;6 C---- J.~, nr T ~, - I \ ,)"' lrj;;- , ~ - .-. ,-. >- r \11: .. I r .g ~n '_~ I . ,.. ~ \ ~, ~ ..,.- " ~ 3 - t-J - . ".i [...---- ~ .... _ .. v 'if- Joe L !l. ,-' ': . '1-, _. -"1'\ V' ;~, ",.~ 'lJ "1.. ~, .LI,'~ ". ~ _ . , IL.. - c---- '1 ~ . -f" "", ~ U>,,~ -L---, /IT .. ~ if ~ill ~.H;!t I .o}'_ 0."-' N 1-, O. TC -"1jo-' - 'k'J1 , ~ . ~ .. I ~... . ... J ~ : ,.;:;, ~ '-'" "", -5: 8 ~ I ,-, -D-" ii'" '" .. '7 r r" - I--J-, ~ -'/. . ~ -" "I - - r ;; · t -'" ~ ~ ru 1...;}, cj-- f- ~ . .-; 'I d 0 "'II " ~. g : \- \\ ::i~ T '~ , .. ~ v ~." . ..\-.J, ~ : .J- ~r ';1..--"";,-... rJl r IT ~1j'H I 1;- r \ r "---'--' . ~@~):J r :: t=o= .~" 111 . II ~ ~ ,~r -1 'I -.J r ei T 'I Ft --l~' ~ I ~ - "' I .J' _ I ", ~ I [] ::' -J- -'- - - _ :JL" .. _ I - I I -L.": r L. - I ~ ~ ;1lf ..=-----ci-, , ':1;, T ' ~ ' . I I L---r- r-\ _ I ~ 1. I L- @) '; CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City AdministratoF FROM: David D. Berkowitz, City Engineer SUBJECT: Award Bid/03-4/2003 Seal Coating - Engineering DATE: May 6, 2003 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 03-4, 2003 Seal Coating. DISCUSSION The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure. The seal coat program has been administered for approximately eight years and is one tool currently utilized to protect and prolong this investment. The bids received are as follows: / Contractor Bid Amount Allied Blacktop Co. $189,949.00 Pearson Brothers, Inc. $197,880.09 Moorseal, Inc. $212,662.00 Astech Corp. $237,140.00 Caldwell Asphalt Co. $262,950.03 Engineer's Estimate $193,082.00 BUDGET IMPACT The 2003 Seal Coating project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund and Developer Seal Coating Fund. . ACTION REOUlRED The City Council is requested to approve the resolution accepting bids and awarding contract to Allied Blacktop Co. in the amount of $189,949.00 for the improvement of Project 03-4 for 2003 Seal Coating. Respectfully submitted, \ Q.Qo.~ David D. Berkowitz -- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 03-4 FOR 2003 SEAL COATING. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 061-03 ,dated April 1 , 2003, bids were received, opened and tabulated according to law with results as follows: Allied Blacktop Co. $189,949.00 Pearson Brothers, Inc. $197,880.09 Moorseal, Inc. $212,662.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Allied Blacktop Co. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Allied Blacktop Co. in the amount of $ 189,949.00 for / construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 6th day of Mav , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / ~ '.' J "i'tjITIL) · .1= u' ~ - = ~ 'f'ffl'1'1 ~ I\.) ~"~,,m 0 c ~ ~"~, '>eOF g ~ g III IIfiE~A~ iD2 ,-j W _ !!!. II .n~C-M1 III ~ en ~ 2 -- """'.""'"... l --.__{I--' ~ :::! CD 0 '< .~ ~f- 1b}j~~~1 ~ ~ I I - m" ~ Q) ~ S- Ol 1"- I fIT ......... l)J mJ'-' \" t'lJ'-' ~ '~> () ~l> :J ,!!=\- - ~ I In 0 c.:J ;~~mlJ~~ ~.~ ~u' ~~b ~ !!l. ~~ 5~~ .' IVA · ..",,' ~ u.""'~ ~ ~ AA ~ '''''':':\]~ I :v I I1"rny 'I '" iJlTI , :J rr I' ::1:', . . ,?' Lr I r' h ""/' 7f..1J / W!"1','/ II \' ::0 ~ ~ 1;---w: mi . ;> ( o ).~ 11 ~ ~ 5' ',;.. '\ItX'< v Ii m Ie i v ~~~ ~ ,-' ~ ,fj "'1\ '" Ol . ~;:: 'i / ~I(]JJrrtIl[f~r[rr~ ~~ · ~a ' ~~~ I~ · 'I':'t" I'~" III ' ~ tv' c. IE ~ 1~1l 1 ~ Y] I o t JW ~ IJ/f. ::E p:J 1. ~ I Qj" V I ~ r+: ;;. m !>': v< ' 1111 J J I. . - - I' r: ~' I Q~"S ~:. m \ (. -1 I-- , ~ h. 0 r-; Cii N ~~ :y S I~ 1::'III;UJl~#l'~ 'm ~ ) I ," U.I -- , Y u 2 bZ 1~ ~ J.~~ :( "'fl"I I L-; I ~ _U.LU III / ~ ~ J / 1..J ~.~'I 'J{ ,Y!-""O<'~\ /- L -:::;: !i 0 -l (J) b ""'VA · ''''~~~~I 'in H~ mI.....Oif/ffi -\ /'?':. -:::.. Yl;:/~ '- _..., ;:0 ~ _ f~'--L N H J 3 Ol '" Ol ~~ II IT ~ ",,cJ ':",~ 0~ ~^w'r ~ h ~;'!1, 'I / \..lIl .. 0/ ::!l::r", )>0 r< 'Y , '//1 """'1'1 I ~ "Tl- oN ..., ;... ^ <: ~ ' ".. ~ 'f1' - ,. ." _:0 t" -::-' "" -l'Ol....CD ~)~l= ~~.r D: ~. ~- ~~Iig m#" Ql N~ ~~ m II C/ J.c '\'= "",'( 'tl 3 ~ 0 ~s::IJ / / . "Ay <"-dU.JJY~ ~ ~ [ m .1111' ~ ", T /' ~::!! "- " /' l'I"f_'''' 'i I---. '" ~z ~ z ! _ ~ I fij g ~~ C ,. ,. ~ 0 'go '" '" ., V - -" ,. :I\l, '" N G> . ~m "~'I g n Ii j ~ r- ,,::l y~ I ~ 'ifl i-::'7T m..e 7 i GROJS S l.fffl_ If/I I II I I ~ ~ H .....---...,.... l @ '\ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato?v1 FROM: David D. Berkowitz, City Engineer SUBJECT: Award Bid/03-6/2003 Overlay - Engineering DATE: May 6, 2003 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 03-6, 2003 Overlay. DISCUSSION The overlay program is an effective and cost efficient means of rehabilitating older deteriorated roadways. By annually overlaying sections of roadway throughout the City, we can maintain a high quality transportation system. The overlay program has been administered for approximately seven years and is one tool currently utilized to protect and prolong the City's street infrastructure. / The bids received are as follows: Contractor Bid Amount Bauerly Companies $289,063.02 North Valley, Inc. $326,521.88 Midwest Asphalt Corp. $338,957.65 Northwest Asphalt, Inc. $355,215.50 Frattalone Paving Inc. $358,936.95 Hardrives, Inc. $359,945.50 Engineer's Estimate $307,905.05 BUDGET IMPACT The 2003 Mill & Overlay project is identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding the contract to Bauerly Companies in the amount of$289,063.02 for Project 03-6, 2003 Overlay. Respectfully submitted, / Q-:i20~ David D. Berkowitz - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 03-6 FOR 2003 OVERLAY. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 059-03 ,dated April 1 , 2003, bids were received, opened and tabulated according to law with results as follows: Bauerly Companies $289,063.02 North Valley, Inc. $326,521.88 Midwest Asphalt Corp. $338,957.65 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Bauerlv Companies as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Bauerlv Companies in the amount of $ 289,063.02 for \ / construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 6th day of Mav , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Location Map ~ c~ ~ '"'~'. Mi""_ LEGEND r'~~4=nft j -rc, ~ Incorportated 1974 N Overlay Roads (~"- ~-q ;:;;.l ~ ~ ' , "!IUn I ,).,R~r- f , ,!\, ~ 1ft is U;::.. lJl<\ 4::- " / 2003 OVERLAY .., ,o,~ " N 4 [A [ \TI CITY PROJECT 03-6 w+ E 2~O 0 2~O Feet -..~ t-. i'il1i ID,ffl h. \" s : I I i-J /; r- - ''''''H ~4: - r- \ \ ilfL ~ " c-- r- 1--, ~ ~ ~ :i' r---- ~ '--- ~ ~F= ~ ~ ~ ~ ,.~ I r-- 0 c- ~ w ~ \' ::;; ~-"- I Y- ,; ~ v-~ Pi r\ / \ ' 8 t! ~ '% r- 'Is. j ~ F ~ ~ '>i<v" ( ( L ~~~" ~ ,\ .7 ~R~~~ 157TH"'1IE ---\ \ ~ /) 1/ - r-- RUlli! RIVER ! ~ - ( ~ ~ / jFO STj ---- ^' } '~~j \ \~~: ~ ~ ~-J ~e---\ \ M ' ~~ .)1 Z'~' ~ , ::=,"",<v" 7 -r---L--, \.~~ ~"" ;: y \\'\ I Ii , ------- \ ~ !IV - \ , \ J ~ ~ 8- .-----1 ~ ~ ~ A .-r ~ Location Map , r7l ~ Crty of ~~~~~~'rt~i~~90~ LEG END r' ~ ~ If TI fi: b - ~ ~ 1'\ i~ ,~~ r-:;:; ~ r ~ N Overlay Roads ..1.. I R g: ~\lJt-- II/'- \ ~u * I'f)..'~~ /2003 OVERLA Y ~, 4 ~~~~lL ~ n ~~ ~"*~ lk \, N _'" Q+-Li CITY PROJECT 03-6 wt-E 2~O 0 2~O Feet ~~~ = r- \l \ \ \ J!_ J / l ~ '~-- Eji- \\~ =t= r- IU im I -w~ " ~'r@ ~ ~' ~ 1148THLN "--- i---j rTTTTfTTTl r- - 148THAV ~ Ij mITJJ == , I ~_1 I48THAVE = ; ~~ ~ \ I--- r--~_ \ ...._ ;= -, - Qi47TH LN ~t== >0 147TH CT r-- I----- L I fi r---- ( <9- ffi~) t \ - r'-... i" \ \ \.....- Z L'.N S t;; I ;:;r 147THAVE 0 :s: .... D ~ 1-:/ _ > - O;:j, ~~f----' .- IT ~.~ al (J) ---- _REEN I I ,AI- - Z '''- ~ 148THLN /~ ~ · "- 0:: ESTA:TC~ \ '" - Z 1"- U' .. ~ ~ I 1--- <{ I'" r-- I -~ ~ - \ ~ r------ ~- - .... 148THAVE ./'\\0 'Iff ----- - '" \ r/;;. 'r-~,,~ I--- ~ - I~ ) ~ \ .\ t- -, "~ JJ~ r--....- '" t '" I i %-~- - I I g 1/\- ~ )\, K tsLvu ~,- / A I ~ y- rA~ ~ 1/ ~ - - tt;m!h~ ([) -- . ~ c~ ~ """'_, ","""."," Incorportated 1974 LEGEND N Overlay Roads 2003 OVERLAY N CITY PROJECT 03-6 w+E 200 0 200 Feet i I , S W ~ ~ (J) 0:: LAKE w > LEMAN z ::::> . ~~ CITY OF ANDOVER r \ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 / FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Change Order #2/99-15/Water Treatment Plant - Engineering DATE: May 6, 2003 INTRODUCTION This item is in regards to approving Change Order #2 to Project 99-15, Water Treatment Plant. DISCUSSION This change order includes extending the substantial completion date from June 18, 2003 to July 16, 2003 and extending the final completion date from August 2, 2003 to August 30, 2003. Before change order #1 was approved for the security system, Rice Lake Contracting Corporation had requested an extension. At that time they did not substantiate the request. Since then Rice Lake Contracting submitted a letter to Bolton & Menk, Inc. explaining the reason a time / extension was needed to complete the work. The letter states the extension is needed due to the additional work required for the security system (see attached letter). The contractor has been aggressively moving forward to complete the project in a timely manner. Staff along with Bolton & Menk, Inc. reviewed the request and recommend the City Council approve the time extension to complete the project. ACTION REOUIRED The City Council is requested to approve the resolution approving Change Order #2 for Project 99-15, Water Treatment Plant Respectfully submitted, (j)~ 0. \ David D. Berkowitz , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #....1- TO PROJECT NO. 99-15, WATER TREATMENT PLANT. WHEREAS, the City of Andover has a contract for Project No. 99-15 with Rice Lake Contractinq of Deerwood, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 99-15. Adopted by the City Council of the City of Andover this 6th day of Mav , 2003. CITY OF ANDOVER I ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / . , . \ / April 18, 2003 Bolton & Menk, Inc. 1960 Premier Drive Mankato, MN 56001-5900 ATTN: Jon D. Peterson, P.E. RE: Water Treatment Facilities - Andover, MN RLC Project No. 02-08 Gentlemen: Per our discussion here is additional information to support our request for the four-week time extension required for the security system change. While the change order is only 2.2% of our contract amount it is adding 70-75% more work for the electrician in the field. Adding a large amount of extra employee's cannot offset this increase in work. There is not enough space for a larger crew with all of the subcontractors working together, therefore the extra time required to complete the project. We have diligently pursued completing this project in a timely fashion. Our purchase orders and subcontracts were issued two weeks before we received the signed contracts, and our first rebar shop drawings were submitted almost four weeks before receiving the signed contracts. We have worked a substantial amount of overtime to offset the delays that have come up. The delays include the extra work for the dewatering due to the substantially higher water table and weather related problems. Our personnel as well as our subcontractors will continue to diligently pursue the completion of this project. If you have any questions, or require additional information, do not hesitate to contact us. Sincerely, Rice Lake Contracting Corp. Craig M. Habighorst Project Manager 05/01103 14:59 FAX 507 625 4177 BOLTON & MENK ~002 . . 'HAV-Ol-03 THU 02:56 PM RICE LAKE CONTRACTING FAX NO, 2 P. 02 . cHANGE ORDER (Instroctions on reverse side) No.2 PROJECT: Andover Water Treatment Plant DAm OF ISSUANCE: lifFECTxvn PATE: OWNER: City of Andover, Minnesota OWNER's l>roject No.: 99-15 CONI'RACTOR: Rice Lako ConstnlCtion ENGINEER: Bollon &. Menk, Inc. You lIl'e directed to makc the follov.inS ch:mgcs in the CODtract Document!!. Description: Addition of centralized security system to War.e:r Treatment Facility. Delete decel11:r~1i7.ed socw-ily system fl'On\ oligin31 project scope. Conduit requiremellts 3t'C as described in plan sheets 1,2, 3. orlbc security system ru.e<."WO\y plans. dated 4/8/03. Security room Ilddltllln per Proposnl Request No.3. Reason for ChlUlge Orde{; To increase level ofsccunlY provided :It:the Water Treatment l:acility. Altaellmcnts: (List docmnilnts s:uppol'tlllg ell~l1gtl) Riel) Lake Constll.lction Proposal Scope, CHANGti IN CONTRACT PRICE: CHANGE IN cOm'MC'r 'rlMEs: Q,llllnBl Contract Price OriSlnal C>nltatl Tunes Sub,1l1l1tiul Conlplolicn June 1 B. 2003 SU4' 00.00 Pillal Com clion AUj(utl 2. 2003 Ne! chang., from previous Clungc OrtIcrs No..l=. No..: Net ch.'lllges from pl'ovlo..' Ch:>n~e Ordezs No.1 $.1.69 67 S 0 QdllYI Contr:lcl Price Prior 10 Ihis Ohnnt:e Order Contrnct Tilll~ ~rlor 10 Ulis Ch:lllte Order $~019.07S..QQ Nel (I/lo~Deae:lS~ ortllis Chanijc Order so.oo ~K L1u)'~ Conn'llot Price with all approved Ch:ln.lle Orders Collrrnet'rimCll wilh ~ll ~pprovod Chan~e Orders SS.019,075.00 Al'l'R.OYl<O: Dy_. Ow1\et ,^talJ.wt:~ Si~,\n\\ll\") Da,e' - DlJtt" . mCDC No. 1910cS-B (1990 Edition) PIC\l~r.d by tile Englueel'S Jolnl Con= Documents COlllrniuee l1lId otIdorscd by Tile N~oelnlcd n.",c~ ContratlOTS of Anlerica. C:\ WINDOWs\TEMI'IChStlscOtderN02.dae MAY 01 2003 15:03 507 625 4177 PAGE. 02 @ " / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato;t: Will Neumeister, Communit evelopment Director ~ FROM: Courtney Bednarz, City Planne(!f SUBJECT: Approve Variance/Temporary Living Quarters/15451Prairie Road - Planning DATE: May 6, 2003 INTRODUCTION The applicant is seeking approval of a variance to allow them to live in the existing house while a new house is constructed on the same property. DISCUSSION , Applicable Ordinances / Ordinance 8 Section 4.04 limits the number of principal buildings as follows: (B) Except in Planned Unit Developments there shall be no more than one (1) principal building on one (1) lot in all residential districts. Similar Requests A similar request was approved in 1984. The applicant was allowed 120 days to remove the existing house once a building permit had been issued as illustrated with the attached resolution and minutes. State Statute provides review criteria that are used to determine the merit of variance cases. In all cases the applicant must demonstrate undue hardship. The considerations for undue hardship include: 1. There are circumstances unique to the property that were not created by the landowner. Unique conditions may include the physical characteristics, including topography or water conditions that may exist on the property. 2. The property, if the variance is granted, will not be out of character with other properties in the same neighborhood. 3. The applicant has exhausted all reasonable possibilities for using hislher property or combining a substandard lot due to size, shape or lot line dimensions, with an adjacent / vacant lot. 4. Economic considerations may not constitute an undue hardship if reasonable use of the \ property exists with application of the minimum standards of this chapter. / Findings for this Request It has been the City's policy to utilize the variance process in the past to accommodate this scenario. Findings are the same as used in the past as illustrated in attached Resolution R112-84 and also included in the proposed resolution. One of the findings is that the use of the existing house for temporary living quarters is far more compatible with the neighborhood than moving in a mobile home or some other temporary structure. Fire Department Training The applicant and Fire Department have discussed using the existing house for fire training purposes once the new home has been completed. This may affect the timing of removal of the existing house. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed variance. They also requested that language be added to the resolution to allow additional time for removal of the old house if needed to allow the fire department to conduct their training exercises. ACTION REQUESTED Please adopt the attached resolution approving the proposed variance. I Attachments Proposed Resolution Location Map Property Survey R112-84 Planning Commission Minutes Cc: Matt and Nicole Mason, 15451 Prairie Road \ / -2-.- CITY OF ANDOVER \ COUNTY OF ANOKA / STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING THE VARIANCE REQUEST TO ALLOW EXISTING PRINCIPAL STRUCTURE TO REMAIN DURING CONSTRUCTION OF A NEW HOME ON PROPERTY LOCATED AT 15451 PRAIRIE ROAD (P.I.D. 24-32-24-23-0004) LEGALLY DESCRIBED AS FOLLOWS: THAT PART OF THE SW 1/4 OF THE NW '/4 OF SECTION 24, RANGE 32, TOWNSHIP 24 DESCRIBEDAS BEGINNING AT A POINT ON THE WEST LINE OF SAID SW '/4 OF THE NW '/4 A DISTANCE OF 946.7 FEET NORTH FROM SW CORNER THEREOF THENCE CONTINUING NORTH ALONG SAID WEST LINE A DISTANCE OF 335 FEET THENCE AT RIGHT ANGLES EAST 650.15 FEET THENCE AT RIGHT ANGLES SOUTH 335 FEET THENCE WEST TO THE POINT OF BEGINNING SUBJECT TO EASEMENT FOR PUBLIC ROAD OVER THE WEST 33 FEET THEREOF WHEREAS, the Planning Commission has reviewed the request of Matt and Nicole Mason to vary from the requirement of Ordinance 8, Section 4.04(B) for property located at 15451 Prairie Road to allow them to reside in the existing principal structure while a new principal structure is constructed, and; / WHEREAS, after review the Planning Commission has recommended approval of the request, and; WHEREAS the City Council acknowledges that such variances have previously been granted to allow a resident a place to live while a new dwelling is being constructed, and; WHEREAS the City Council feels that an existing dwelling being used for temporary living quarters is preferable, in most cases, over a temporary mobile home or similar. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover approves the proposed variance request to allow the Existing house to remain on the subject property subject to the following: 1. The existing principal structure shall be required to be removed from the property and properly disposed of within 30 days after a Certificate of Occupancy has been issued for the new principal structure, with failure to comply necessitating legal action by the City. 2. The timing of removal of the existing principal structure may be extended at the request of the Fire department. Adopted by the City Council of the City of Andover on this _th day of ,2003. CITY OF ANDOVER / ATTEST: Michael R. 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R112-84 A RESOLUTION APPROVING A VARIANCE REQUEST FROM THE PROVISIONS OF ORDINANCE NO. 8, SECTION 4.04(B) TO ALLOW THE CONSTRUCTION OF A NEW DWELLING UNIT ON A PARCEL ALREADY HAVING AN EXISTING UNIT AS SUCH, REQUESTED BY BETTY KNUDSON AND JEAN STEINBRING. WHEREAS, the Planning and Zoning commission- has reviewed the request of Betty Knudson and Jean Steinbring to approve a variance to allow them to reside in an existing structure on their property while a new principal dwelling is being constructed; and WHEREAS, after such review the ~lanning and Zoning commission has recommended approval of the request; and WHEREAS, the City council acknowledges that such variances have previously been granted to allow a resident a place in which to live while a new dwelling is being built; and WHEREAS, the City council feels that an existing dwelling being used for temporary living quarters is preferable, in most cases, over a temporary mobile home or similar. NOW, THEREFORE, BE IT RESOLVED by the City council of the City of Andover to hereby approve the variance request of Betty Knudson and Jean Steinbring to allow them to reside in the existing structure on Plat 65904, Parcel 6200. BE IT FURTHER RESOLVED that such approval shall be contingent upon the existing structure being demolished within 120 days following the issuance of the building permit for the new dwelling unit, with failure to comply necessitating immediate legal action by the City. Adopted by the City council of the City of Andover this 16th day of october , 1984. CITY OF ANDOVER ATTEST: ~~/ t..... P'_ /~ Jert Wi .. schitl - Mayor Patricia K. Lindquist - City Clerk \ -c,- Agenda comments October 16 Regular Meeting Page 2 ') Item No. 4b - Lot Split/D.Kirchner (continued) a park dedication fee of $200, i. e. , $100 for each newly created lot. The exceptions for lot width and area will be included in the resolu.tion. Item No. 4d - Amended Special Use Permit/Wm. Rademacher Mr. Rademacher is requesting an amendment to his permit for the gas pumps at Bill's Superette to allow him to extend the island and change the pumps to those with electronic dispensers, as well as increase the number of dispensers on each pump. Planning and zoning Commission is recommending approval of the request, subject to the required City and State inspections. A resolution will be prepared, noting the change will promote a better customer flow during busy hours. -/. Item No. 4e - variance/Kudson-Steinbrin~ The property owners are requesting a variance to allow them to use the existing dwelling unit on the property as a temporary dwelling while a new unit is being constructed. Planning and zoning Commission is recommending approval. A resolution will be prepared requiring that the existing (tempor ary) dwelling unit shall be demolished and removed from the property within 120 days following issuance of the building p~rmit for the new structure. You will note the P&Z is recommending demolition prior to the issuance of the Certificate of Occupancy; such action would leave the occupants without living quarters for a short period of time, therefore, the 120 days are more appropriate. Item No. 4f - Water service/Good Value Homes, Inc. This item is continued from the October 2nd Meeting. Good Value is to bring in more concrete time frames for the development of the property in question. Item No. 4g - Warning Devices The City Council had requested the Building Inspector to research costs, availability, etc. of warning devices to be installed in various strategic locations in the City. He will have a report for you. Item No. 4h - Abatement/Dangerous Buildings The dwelling unit at 14003 Yukon Street was damaged during the July,1983, storm; since that time the property owner has been litigating the damage/payment with his insurance company. As a result repairs were not made on the dwelling. Approximately a month ago, a permit was given to allow the property owner to move the building out of the City so he could construct a new dwelling. The house was moved off the basement, however, because of problems between the property owner and the Movers, the house is still on the property and the foundation/ basement from which it was moved is now an open excavation. The structure as it now sits presents a danger, therefore, abatement is requested. Amotion is needed to proceed with filing of the notice. -7- , . PLANNING AND ZONING COMMISSION MEETING -APRIL 22,2003 To e Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was calle order by Acting Chairperson Tim Kirchoff on April 22, 2003, 7:01p.m., at the Andover Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Chairperson Daninger (arrived at 7:36 p.m.), Commissioners Tim Kirchoff, Tony Gamache, Dean Vatne, nathan Jasper and Michael Casey. Commissioners absent: Also present: APPROVAL OF MINUTES. April 8, 2003 Motion by Casey, seconded by Vatne, to approve the minutes as presented. carried on as-ayes, O-nays, 2-absent (Daninger and Greenwald) vote. ~ VARIANCE (03-04) TO ORDINANCE 8, SECTION 4.04(B) TO ALLOW EXISTING PRINCIPAL STRUCTURE TO REMAIN DURING CONSTRUCTION OF A NEW HOME ON PROPERTY LOCATED AT 15451 PRAIRIE ROAD. Mr. Neumeister explained that the applicant is seeking approval of a variance to allow them to live in the existing house while a new house is constructed on the same property. Mr. Neumeister stated a similar request was approved in 1984. The applicant was allowed 120 days to remove the existing house once a building permit had been issued. Mr. Neumeister discussed the State Statute and information with the Commission. Commissioner Jasper asked if the fire department using this structure for fire training would necessitate allowing more than thirty days after certificate of occupancy for the . -6'- . Regular Andover Planning and Zoning Commission Meeting Minutes - April 22, 2003 Page 2 structure to be removed. Mr. Neumeister stated he would add this when it would go to City Council for approval. Commissioner Gamache asked what staff has found for a hardship in order to allow this to happen. Mr. Neumeister stated it is an unusual circumstance and the home is on a large lot in an area that an additional home under construction would not affect anything. Acting Chairperson Kirchoff stated he looks at this as a very temporary variance. Mr. Neumeister stated the need for the variance would go away in a few months. Acting Chairperson Kirchoff asked if there has been a possibility of ACCAP buying the home and moving it. Mr. Neumeister asked the applicant if the house was worth saving. Mr. Matt Mason, 15451 Prairie Road, stated his thoughts were they would try to donate it to the City for fire training or the historical society. Mr. Neumeister asked what the square footage of the house was. Mr. Mason stated the foundation size was 750 or 800 square feet. He stated he has talked to some moving companies and they had concerns with the structural integrity of the house and it has been added onto several times so trying to move the house off the property without taking down trees would be almost impossible and they are trying to preserve the natural site of the property. Mr. Neumeister stated he knew the Fire Department was interested in this house for training purposes. Commissioner Vatne asked when do they consider a building to be the principal building on site when something is being built. Mr. Neumeister stated anytime the structure can be considered a residence, it is a principal building so these could be considered two principal buildings. Commissioner Vatne asked when the building would be considered a primary structure. Mr. Neumeister stated once it has received its certificate of occupancy. Commissioner Vatne asked if there was a firm commitment in interest from the Fire Department for the house. Mr. Neumeister stated that was correct. Commissioner Jasper stated they might want to consider at another time to look at changing the Ordinance. Motion by Jasper, seconded by Gamache, to recommend approval of the variance be granted to allow the existing house to remain on the property during construction of the new house with added language regarding the Fire Department. Motion carried on a 5- ayes, O-nays, 2-absent (Daninger and Greenwald) vote. Mr. Neumeister stated that this item would be before the Council at the May 6, 2002 City Council meeting. --/- . @ \ / CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA55304. (763) 755-5100 FAX (763) 755-8923. WWW.C!.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorf FROM: David Almgren, Building Official SUBJECT: Adoption of2000 lRC & IBC Building Code DATE: May 6, 2003 INTRODUCTION The new Building Code has been adopted by the State as of March 31, 2003; therefore it is a State requirement that each City adopt the new code. DISCUSSION , / There are many changes to the new Building Code, too numerous too list all ofthe changes. BUDGET IMPACT ACTION REOUIRED Request the City Council to adopt the attached Ordinance No. 205 B Adopting the current Building Code, adopted by the State, March 31, 2003. Respectfully submitted, f2=n~ City Building Official . CITY OF ANDOVER / COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 205B AN ORDINANCE AMENDING ORDINANCE NO. 205 ADOPTING THE MINNESOTA STATE BUILDING CODE: The City Council of the City of Andover does ordain: ORDINANCE NO. 205 is hereby amended as follows: Section 1. Application, Administration and Enforcement. The application, administration, and enforcement of the code shall be in accordance with Minnesota rule f*lFt chapter 1300.2100 and as modified by chapter 1305. The code shall be enforced within the extraterritorial limits permitted by Minnesota Statute 16B.62 subdivision 1 when so established by this ordinance. Section 2. Permits and Fees. / The issuance of permits and the collection offees shall be as authorized in Minnesota Statutes 16B.62 subdivision 1 and as provided for in chapter 1 of the 1994 Uniform Building Code and Minnesota rules parts 1305.0106 and 1305.0107. Permit fees shall be assessed for work governed by this code in accordance with Resolution #R307 94 flR263 98 Ordinance #260 and as amended by the City Council. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statute 16B.70 (205A, 2-16-99). Section 3. Buildinl! Code. The Minnesota State Building Code, established pursuant to Minnesota Statutes 16B.59 to 16B.75 is hereby adopted as the building code for this jurisdiction Municipality. The code is hereby incorporated in this ordinance as if fully set out herein. A. The Milmesota State Building Code includes the following chapters of Minnesota Rules: 1. Chapter 1300 _ Minnesota Building Code Administration of the Minnesota State Building Code; 2. Chapter 1301 - Building Official Certification 3. Chapter 1302 - State Building Code Construction Approvals; 4. Chapter 1303 - Minnesota Provisions;AdoptioR of the 1994 1997 Uniform Building Code including Appendix Chapters: a. 3, Division I, Detention and Correctional Facilities 1 ~ \ b. 12, Division II, Sound Transmission Control J c. 29, Minil11um Plumbing Fixtures d. 15, Reroofing e. 16, Di'iision I, Snowload Design f. 31, D;vision II, Membrane Stmctures 5. Chapter 1305 +w+ - Adoption of the 2000 International Building Code; Elevators and Related Devices 6. Chapter 1306 ~ - Special Fire Protection Svstems; Adoption of the 1993 1996 National Electrical Code 7. Chapter 1307 1325 Elevators and Related Devices.Solar Energy Systems 8. Chapter 1309 ill{} - Adoption of the 2000 International Residential Code; Fallout Shelters 9. Chapter 1311 ~ - Adoption of the 2000 Guidelines for the Rehabilitation of Existing Buildings; Floodproofing Regulations 10. Chapter 1315 H49 - Adoption of the 2002 National Electrical Code; Facilities for the Handicapped 11. Chapter 1325 1316 Solar Energv Svstems; ,\doption of the 1991 Unifom1 Mechanical Code 12. Chapter 1330 ~ - Fallout Shelters; Manufact~lred Homes 13. Chapter 1335.g@ - Floodproofing Regulations; Prefabricated Buildings 14. Chapter 1341 13651361- Minnesota Accessibility Code;Snow Loads Industrialized/Modular Buildings 15. Chapter 1346 -819 - Adoption of the Minnesota State Mechanical Code; Storm Shelters (Manufact~lred Home Parks) 16. Chapter 1350 ~ - Manufactured Homes; Minnesota Plumbing Code 17. Chapter 1360 ~ - Prefabricated Structures; Minnesota Energy Code 18. Chapter 1361 - IndustrializedlModular Buildings; 19. Chapter 1370 - Storm Shelters (Manufactured Home Parks); 20. Chapter 4715 - Minnesota Plumbing Code 21. Chapter 7670. 7672, 7674, 7676, and 7678 - Minnesota Energy Code (205A, 2-16-99) B. This municipality may adopt by reference any or all of the following optional appendix chapters of the 19911997 Unifom1 Building Code as authorized by Minnesota Rules: Chapter 1306, Special Fire Protection Systems; and Chapter 1335. Floodproofing Regulations, parts 1335.0600 to 1335. 1200. part 1305.0020 subp~ 2:15, Reroofing; 33, Excavation and Grading. 2:3. Division III, 1992 one and tViO family dwellinc: code; 33. Excavatin<:: and Grading (205A, 2-16-99). The follo\ving optional appendix chapters of the 19911997 Unifonn Building Code are hereby adopted and incorporated as part of the bailding code for this municipality (205,^., 2 16 99). 1. 15, Reroofing 2. 33, Excavating and Grading C. This municipality may adopt by reference appendix chapter K (Grading), of the 2001 Supplements to the Intemational Building Code. any or all of the following 2 , optional chapters of Minnesota rule: 1306, Special Fire Protection Systems with option 8a (Group M, S, or F occupancies with 5,000 or more gross square feet); 1335, Floodproofing regulations parts 1335.0600 to 1335.1200. The following optional provisions identified in Section 4. Subp. Band C chapters of Minnesota rule are hereby adopted and incorporated as part of the building code for this municipality: 1306 Special Fire Protection System with the following options: a. 1306.0020 Subp. 2 and 1306.0030 E option 1. Special Fire Protection System with Option 8A b. 1335 Floodproofing regulations parts 1335.0600 to 1335.1200. D. Section 109. Certificate of Occupancy. No building or structure shall be used or occupied. and no change in the existing occupancy classification of a building or structure or portion thereof shall be made until the Building Official has issued a Certificate of Occupancy therefor as provided herein including Group R. Division; III (205A, 2-16-99). Section 7. Violations and Penalties. Any person ''vho 'iiolates any provision of this ordinance shall be guilty of a misdemeanor and shall be subject to applicable fines and imprisonment defined by State lavi._ A violation of the code is a misdemeanor (Minnesota statute 16B.69) and Minnesota Rules. Chapter 1300.This Ordinance shall become effective from and after its passage and publication as required by law. Adopted by the City Council of the City of Andover this 6th day of May, 2003. CITY OF ANDOVER Michael R. Gamache Mayor ATTEST: Victoria Volk, City Clerk 3 ~9 '\ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Adrninistrato~ FROM: Vicki V olk, City Clerk SUBJECT: Public Hearing/Abatement of Nuisance /Dog DATE: May 6, 2003 INTRODUCTION A public hearing has been scheduled to consider whether a dog should be declared a nuisance. DISCUSSION / Marc Schulte, 2539 - 134th Avenue NW, owns a pit bull that has been cited many times for running at large and not being licensed. Attached are the police reports along with a breakdown of the reports indicating the complaint and whether the owner was issued a citation. Also attached are copies of pictures of the dog off of its property Ordinance 233, Section 27, Nuisances Subject to Abatement states the following is a nuisance subject to immediate abatement by a resolution of the City Council: "Any dog/cat that has engaged in conduct resulting in three or more established violations of this ordinance for nuisance. An 'established violation' is any violation for nuisance declared as established by the City Council, or which results in a conviction in a court of competent jurisdiction. The owner of the pitbulthas been mailed a notice of the public hearing as well as a copy of the dog ordinance. Several of the complainants have also been notified of the meeting. ACTION REQUIRED The City Council is requested to declaring the dog a nuisance and by adopting a resolution to either: 1) have the dog confiscated and destroyed in a proper and humane manner; or 2) order the dog to be removed from the city permanently. '\ / '\ If the owner fails to comply with the order to abate, the city shall have the civil remedy of / injunctive relief and may apply to a court of competent jurisdiction for an order compelling compliance with the abatement order. Attached are the two resolutions, one to have the dog destroyed and one to have the dog removed from the city permanently. Respectfully submitted, iLL' O;/b Vicki V olk City Clerk , / / " DATE & TIME OF COMPLAINT TAGGED INCIDENT 8/15/02 11:01 pm Dog Barking Yes #603-394 11/7/02 1: 19 pm No Leash Yes #616-655 1/7/03 12:03 am No Leash No 1/15/03 2:56 am No Leash No 1/15/03 7:27 am No Leash No 1/16/03 11:13 pm No Leash/No License Yes #609-180 1/17/03 2:15 am No Leash No 3/23/03 2:11 pm No Leash Yes #607-808 3/24/03 No Leash Yes #607-808 . Case Number 02180788 Details Page 1 0 Case Number 02180788 Details CASE DESCRIPTION: 09572 ANIMAL COMPLAINT - DOG BARKING \ I DATE OF INCIDENT: 8/15/200223:01 LOCATION OF INCIDENT: 2539134 AVE NW, ANDOVER, MN 55304- NAME DOB SEX INVOLVEMENT SEDERSTROM.BRUCE M REPORTEE SCHULTE. MARC DAVID 8/13/1978 M SUSPECT REPORTING OFFICER(S): 14607 LENZMEIER, PAUL NARRATIVE: TAG #603-394 - DOG BARKING RESPONDED TO LOCATION ON A DOG BARKING AND DISTURBING. I ARRIVED TO FIND A DOG CONTINUALLY BARKING FROM BEHIND THE LOCATION. THE HOUSE WAS DARK AND THERE WAS NO ANSWER BY PHONE OR BY KNOCKING ON THE DOOR. THE OWNER WAS ISSUED A CITATION FOR THE ANDOVER ORDINANCE PROHIBITING HABITUALLY BARKING DOGS. CLEAR. DEPUTY LENZMEIER LAURIE K. Case Number 02248897 Details Page 1 0 Case Number 02248897 Details CASE DESCRIPTION: 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH \ DATE OF INCIDENT: 11/7/200213:19 LOCATION OF INCIDENT: 13500 BLOCK HIDDEN CREEK DR NW, ANDOVER, MN 55304- NAME DOB SEX INVOLVEMENT BORDEN, RICK M REPORTEE SCHOL TE. MARK DAVID 8/13/1978 M SUSPECT REPORTING OFFICER(S): NARRATIVE: DISPATCHED TO THE 13500 BLOCK OF HIDDEN CREEK DRIVE ON COMPLAINT OF A LOOSE PITBULL. I WITNESSED SAID PITBULL AT 135TH AND HIDDEN CREEK. I RECOGNIZED THIS PITBULL FROM PREVIOUS ENCOUNTERS. I WENT TO THE HOUSE ON THE CORNER OF 134TH AVENUE AND HIDDEN CREEK, 2539 134TH AVENUE NW, KNOWN TO ME TO BE THE HOME OF THE PITBULL. I SPOKE WITH MARK DAVID SCHOLTE, DOB: 08/13/78, THE HOMEOWNER. I TOLD MR. SCHOLTE THAT I WOULD BE CITING HIM FOR DOG AT LARGE NUISANCE AND HE WOULD BE RECEIVING THE CITATION BY MAIL. MR. SCHOL TE DID NOT ARGUE. HE RECEIVED CITATION NUMBER 616-655. NO FURTHER. CSO KING CAREY S. CC: CLERK OF COURT (TAG #616-655) Case Number 03004286 Details Page 1 0 Case Number 03004286 Details CASE DESCRIPTION: 09571 ANIMAL COMPLAINT - DOGS DATE OF INCIDENT: 1/7/200300:03 LOCATION OF INCIDENT: 2481133 LN NW, ANDOVER, MN 55304- NAME DOB SEX INVOLVEMENT KRONE, PAUL CHRISTINE 9/16/1957 M REPORTEE REPORTING OFFICER(S): Z099 MERRITT, SEAN NARRATIVE: DISPATCHED TO THE LOCATION ON REPORT OF A PIT BULL IN THE CALLER'S YARD. UPON ARRIVAL THE DOG WAS NOT THERE. I GAVE THE COMPLAINANT ANIMAL SHELTER INFORMATION. CENTRAL COMM THEN ADVISED THE DOG WAS ON A NEIGHBOR'S DECK. IT WAS A BROWNIWHITE PIT BULL. I ATTEMPTED TO CONTAIN THE DOG BUT IT GOT AWAY. CLEAR. DEPUTY MERRITT :NC Case Number 03010242 Details Page 1 0 Case Number 03010242 Details CASE DESCRIPTION: 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH DATE OF INCIDENT: 1/15/200302:56 LOCATION OF INCIDENT: 2482133 LN NW, ANDOVER, MN 55304- NAME DOB SEX INVOLVEMENT CONNOY. MICHAEL REPORTEE REPORTING OFFICER(S): Z181 SCHELL, STEVE NARRATIVE: I WAS DISPATCHED TO THE LOCATION FOR A BROWN AND WHITE PITBULL DOG RUNNING LOOSE IN THE AERA. UPON ARRIVAL I CHECKED THE AREA FOR THE DOG FOR APPROXIMATELY 11 MINUTES, BUT I WAS UNABLE TO LOCATE THE DOG. CLEAR. DEPUTY SCHELL :NC Case Number 03010293 Details Page 1 0 Case Number 03010293 Details CASE DESCRIPTION: 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH DATE OF INCIDENT: 1/15/200307:27 LOCATION OF INCIDENT: 2468133 LN NW. ANDOVER, MN 55304- NAME DOB SEX INVOLVEMENT BUDACH, ROSCHELL ONIDA 3/27/1964 F REPORTEE SCHULTE, MARC DAVID 8/13/1978 M MENTIONED REPORTING OFFICER(S): Z125 JORGENSEN, MIKE NARRATIVE: COMPLAINANT SAW A STRAY PIT BULL DOG IN HER BACK YARD UPON HEARING HER OWN DOG BARKING. AFTER SHE CONTAINED HER DOG, SHE WANTED THE AREA CHECKED.GONUTL. UPON FURTHER FOLLOW UP AT THE SCHULTE HOME, SCHULTE SAID THAT HE HAD BEEN CARING FOR A FRIEND'S "PIT BULL" FOR THE LAST TWO MONTHS. SCHULTE DID NOT THINK HIS FRIENDS "FRIENDLY" PIT BULL HAD GOTTEN LOOSE. I TOLD HIM ABOUT SEVERAL RECENT COMPLAINTS; UNKNOWN IF SAME PIT BULL BROWN AND WHITE. CLEAR. \ DEPUTY M. JORGENSEN MG Case Number 03011603 Details Page 1 0 Case Number 03011603 Details CASE DESCRIPTION: 09571 ANIMAL COMPLAINT - DOGS 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH 09574 ANIMAL COMPLAINT - DOG NO LICENSE DATE OF INCIDENT: 1/16/200323:13 LOCATION OF INCIDENT: 2482133 LN NW, ANDOVER, MN 55304- NAME DOB SEX INVOLVEMENT CONNOY.DEANNALYNN 7/30/1972 F REPORTEE ./ SCHULTE. MARC DAVID 8/13/1978 M SUSPECT REPORTING OFFICER(S): Z099 MERRITT, SEAN NARRATIVE: I WAS DISPATCHED TO THE LOCATION ON REPORT OF A STRAY PITBULL RUNNING AROUND IN THE COMPLAINANT'S BACK YARD. MARC SCHULTE WAS ISSUED CITATION #609-180 BY MAIL FOR THE DOG BEING AT LARGE AND NOT HAVING THE DOG LICENSED. SEE SUPPLEMENT. DEPUTY MERRITT JC , , SUPPLEMENTARY INVESTIGATION REPORT CASE NO. 03-011603 OFFENSE: ANIMAL COMPLAINT ; COMPLAINANT: DEANNA LYNN CONNOY ADDRESS: 2482 133 LN NW, ANDOVER, MN 55304 ADDITlO:>lAL DETAILS OF OFFENSE, PROGRESS OF INVESTIGATION, ETC. On 1/16/03 at 23:13 hours, I Deputy Merritt was dispatched by central communications to 2482 133rd Lane NW on a report of a stray pitbull running around in the complainant's back yard. Upon my arrival, I met with Deanna Lynn Connoy, DOB: 7/30/72. Ms. Connoy stated that the brown pitbull was in the back yard with her dog. As I walked toward the back yard, I observed a pitbull, brown in color with white underneath its jaw and neck area. The pitbull has been the same dog reported on several complaints in the area loose and in residents' yards. I have responded to a couple ofthose calls and observed the same dog or have been told by the complainant of the same description. The pitbull had a collar on it, but I did not observe a tag on the collar during this incident or past incidents. I attempted to subdue the dog and contain it by using our department issued taser. I deployed the taser, but it was unsuccessful. The dog ran from the location. I spoke to Ms. Connoy and she was aware of the dog having been in her neighbors' yards on other occasions. I advised Ms. Connoy to call ifthe dog was to return. Deputy Bolles was dispatched to the area on another complaint relating to the same pitbull in the early morning hours of 01/17/03. I assisted Deputy Bolles in looking for the pitbull. We could hear it barking approximately one block north of 133rd Lane. We then observed it on the deck of2539 - 134th Avenue NW. We attempted to approach the dog, not knowing ifthat was the residence the dog had come from. The dog then ran from the deck and east from the location. The dog had been barking for several minutes. We were unable to contain the dog at that time. I later learned from another deputy that the owner ofthe pitbull does live at that location, later found to be Marc David Schulte, DOB: 8/13/78. I referred to past incident reports and Mr. Schulte has been issued citations for permitting a loose dog and barking complaints. At a later date, I contacted the Andover City Clerk to check to see if Mr. Schulte or anyone at that residence had obtained a dog license required by the city of Andover. The city clerk advised me that neither Mr. Schulte nor anyone else from that residence had a license on file for the pitbull. Mr. Schulte was issued citation #609-180 for ordinance violation #233 for dog at large and dog license required. I issued the citation to Mr. Schulte by U. S. Mail. Refer to the following case numbers for previous complaints regarding the pitbull: Case numbers 02-180788, 02-248897, 02-252897, 03-004286, 03-010242, 03-010271, 03-010293, 03-011693. No further information at this time. Deputy Merritt, Badge #199 JC 01/22/03 THIS OFFENSE IS DECLARED: Unfounded [] SIGNED: DATE: Cleared by Arrest [] Investigating Officer Exceptionally Cleared [] , Inactive (Not Cleared) [] SIGNED: DATE: Refer to other Agency [] Chief or Commanding Officer This Form is Used by Officer Assigned to a Case to Report Progress After Three and Seven Days and Weekly Thereafter. Also to Report Significant Developments. Case Number 03011693 Details Page 1 0 Case Number 03011693 Details CASE DESCRIPTION: 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH , J DATE OF INCIDENT: 1/17/200302:15 LOCATION OF INCIDENT: 2481133 LN NW, ANDOVER, MN 55304- NAME DOB SEX INVOLVEMENT KRONE. PAUL CHRISTIAN 9/16/1957 M REPORTEE REPORTING OFFICER(S): Z193 BOLLES, TRAVIS NARRATIVE: DISPATCHED A LOOSE PIT BULL RUNNING ON THE BLOCK AGAIN. THERE HAS BEEN SEVERAL CALLS ON THIS PARTICULAR DOG IN THE PAST TWO WEEKS. I LOCATED THE DOG AND CHASED IT THROUGH THE NEIGHBORHOOD UNABLE TO CONTAIN IT. CLEARED. DEPUTY BOLLES #193 MG Case Number 03061062 Details Page 1 0 ~ Case Number 03061062 Details ('../ , - , CASE DESCRIPTION: 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH DATE OF INCIDENT: 3/23/2003 14: 11 LOCATION OF INCIDENT: 2493133 LN NW, ANDOVER, MN 55304- NAME DOB SEX INVOLVEMENT -- SANDERS, CARTER WAYNE 5/1/1973 M REPORTEE EVANS. SCOTT ROBERT 11/13/1978 M PARENT CONNOY, MICHAEL ANDREW WITNESS SANDERS. BARBARA LARSON 6/19/1972 F WITNESS SCHULTE. MARC DAVID 8/13/1978 M SUSPECT REPORTING OFFICER(S): Z151 JOHNSON, CHRIS NARRATIVE: AT 14:11 ON 3/23/03, I RECEIVED A CALL TO 2493133 LN NW REGARDING A CONTAINED DOG. AT 14:34, I ARRIVED AND SPOKE WITH THE CALLER, CARTER SANDERS, 5/1/73. MR. SANDERS REPORTED THAT THERE WAS A TAN AND WHITE PIT BULL WANDERING LOOSE IN THE NEIGHBORHOOD. THE DOG HAD BEEN IN MR. SANDERS' BACK YARD, BUT THE FENCE WAS UNSECURED. THE CALLER STATED THAT THE DOG HAD NOT BEEN AGGRESSIVE, BUT THERE HAD BEEN A BLACK PIT BULL CAUSING PROBLEMS A YEAR AND A HALF AGO. HE WAS CONCERNED ABOUT THE THREAT OF LOOSE DOGS IN THE AREA. MR. SANDERS DID NOT KNOW WHERE THE DOG LIVED. WHILE I WAS CHECKING THE AREA, I DID FIND A BROWN FEMALE PIT BULL IN THE YARD AT 2539134 AVE NW. I SPOKE TO SCOTT ROBERT EVANS, 11/13/78, AT THAT ADDRESS. HE WAS NOT THE OWNER OF THE DOG. HE WAS HOUSE SITTING FOR HIS PARENTS WHO WERE OUT OF TOWN. MR. EVANS STATED THAT THE DOG HAD BEEN LOOSE EARLIER, BUT DID NOT BELIEVE IT WAS NEAR THE COMPLAINANT'S BLOCK. I GAVE MR. EVANS A VERBAL WARNING ABOUT ALLOWING HIS DOG TO BECOME LOOSE AND ADVISED HIM THAT FURTHER OCCURRENCES WOULD RESULT IN A CITATION. SEE SUPPLEMENT. NOTHING FURTHER AT THIS TIME. CLEAR. DEPUTY C. JOHNSON JC CC: CLERK OF COURT (CITATION #607-808) SUPPLEMENTARY INVESTIGATION REPORT . CASE NO. 03-061062 i OFFENSE: ANIMAL COMPLAINT - DOG AT LARGE COMPLAINANT: CARTER WAYNE SANDERS ADDRESS: 2493 133 LN NW, ANDOVER, MN 55304 ADDITIONAL DETAILS OF OFFENSE, PROGRESS OF INVESTlGATIO:'oI, ETC. On 3/24/03, I was requested by Sergeant Orlando to do follow-up on a dog at large that 5A80 had handled the day before. She requested that I speak to the complainant, Barbara Larson Sanders, and see if she was willing to go to court over a dog loose on her property and if so, I was to issue a citation to the owner ofthe dog. I then went to Barbara's address at 2493 - 133rd Lane NW and spoke to her. She stated that she did witness a pit bull that was brown, tan and white in her fenced in back yard and she did see it approach her dogs while she was inside. She then called her dogs in and witnessed a dog jump back over her six-foot fence into the neighbor's yard once her dogs came inside. Barbara stated that she has seen this same dog in the neighborhood prior and never with the owner, always wandering around on its own. She stated that she was willing to go to court if I charged the owner because she was fearful for her dogs, as well as children in the area, since the dog was intimidating and looked aggressive. She stated that she knew the owner lived at 2539 - 134th Avenue NW and also that several other neighbors saw the dog out at the same time, as well as numerous times in the past. One of those neighbors I \ identified as Michael Andrew Connoy, lived at 2482 - 133rd Lane NW, which was across the street from , Barbara's. He stated that he did see the dog jumping the fences at Barbara's residence and knew that it was the same dog that was always wandering around the neighborhood unleashed and without an owner. He described the dog as brindle, which was brown, tan and white and it was a pit bull. He also knew the dog to belong at 2539 _ 134th Avenue NW. He stated that he was willing to go to court if! pursued charges. I went to the address of2539 - 134th Avenue NW and talked to several roommates of the homeowner. The homeowner was identified as Mark David Schulte, DOB: 8/13/78. They stated that he was not home, but that their pit bull had gotten loose and they had not seen it since it did get loose the day before. They stated that they did talk to the CSO the day before about the incident. I gave them my card and advised them to give the card to Mark, since he was the owner ofthe dog and the residence and have Mark give me a call as soon as possible. I did not hear from Mark later that day or on the 25'\ so on the 26th of March, I went to the house and found no one home. Again on the 27th at approximately 17:20, I went to the residence and spoke to the same roommates, who stated that their dog had been located by someone and had been impounded at an animal shelter in White Bear Lake. I asked if Mark was around and again he was not, but I was able to obtain his information. Due to the point that I felt that Mark was avoiding me and I felt I had probable cause for the charge of dog at THIS OFFENSE IS DECLARED: Unfounded [] SIGNED: DATE: Cleared by Arrest [] Investigating Officer Exceptionally Cleared [] / Inactive (Not Cleared) [] SIGNED: DATE: Refer to other Agency [] Chief Of Commanding Officer This Form is Used by Officer Assigned to a Case to Report Progress After Three and Seven Days and Weekly Thereafter. Also to Report Significant Developments. . Page 2 03-061062 Deputy C. Johnsoll large, I did mail Mark Schulte a citation for dog at large, ordinance #233.5, citation #607-808 and I did mail it to him via U.S. mail. No further information. Deputy C. Johnson, Badge #151 JC 04/03/03 THIS OFFENSE IS DECLARED: Unfounded [] SIGNED: DATE: Cleared by Arrest [] Investigating Officer Exceptionally Cleared [] Inactive (Not Cleared) [] SIGNED: DATE: Refer to other Agency [] Chief Of Commanding Officer This Form is Used by Ofticer Assigned to a Case to Report Progress After Three and Seven Days and Weekly Thereafter. Also to Report Significant Developments. "."~.""" r _: ,.~:~,. '~":~ ....~ ...\.:..... ,~) ~'e " \ " ' . .. '~rt \~< - '\ " ~~. ~ - : ~~~<\;<.j~ '",:~,~-.:--:/:.f :,,' j _. / I. l,"l,' . , (j,~'J9'iE~ ,';'" ,[,~ \" ; ., ' .' ' t,.. 1" '\ <., ~~~ .~.t.;'~' J . ,~. \1" , ~ i . 'c' '" :}.tr~..; ~;;) l./,:} \J +T ..,. " ' j ); ,.~."r:..# ,; '.( -!. -...{. I ,., ;""~-'(,. ..e"I ,,':,1', 11 > , , , ,(,"':!~':r~ .~~*~>~:._;~,~1 t. * 1 ' .' t " ", e." , ,~ ,'-'.'" c" I ; ! ') ..".;tJ. ,.~" .}o,,,,.-:... " J \ . . ... .. ~ ~ , . .LY'40l~i-;t~~tH.r" " ; ::; ~t. hi t?i l's..~J(~~_.;':' ~ \~ , . ~<-:t~~~.l,..;~..~~t.~!t:; " ~ ';'<'1:...q?:"j~.~t... . . ( ~ ~ . .\.,}':!;,'l".It :,~!., . .',.' 'I' '. :';'-':::'- , ! " '(';:,~ '". :'.l~f.I.~.... ".~'iic ~~ .' :' l' , ' , ~ L '~"':.::" ~~':k 'l.''1t~. 1_: ~ I .........- . ;.;;;.t: ,1 . ~;' """t:J" ,.".. ... I' , , ":'.';:;~li;'~"f'td,f(:,'f;"'~ ... . - ~?;<' - .,1""',,1.'-;1''''"'' ..", \.; , ;,:~/:.:.~ ~'}J!~~~l::i~IPt1\~( t ~ , . ""-"1i't'\. ."" ... .. , ~ l{j';'.\:~~'~~1.i,~!t)~;~,~:~iL}\"~:__:~<.~_>i i: .. ,.".t\'t~.....".~."..,. ..... ".~ . ( \ r' . CITY OF ANDOVER ) COUNTYOFANOKA STATE OF MINNESOTA RESOLUTION A RESOLUTION DECLARING A PIT BULL OWNED BY MARC DA VlD SCHULTE, 2539 - 134TH AVENUE NW. A NUISANCE AND ORDERING THE CITY'S ANIMAL CONTROL OFFICER TO CONFISCATE THE PIT BULL AND DESTROY IT IN A PROPER AND HUMANE MANNER. WHEREAS, the Anoka County Sheriff's Office has responded to 8 complaints regarding a pit bull running at large; and WHEREAS, the Anoka County Sheriff's Office has issued four citations for dog at large; and WHEREAS, City Ordinance defines running at large a nuisance. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby declares the pit bull a nuisance and orders the abatement of the nuisance by ordering the city's animal control officer to confiscate the dog and destroy it in a proper and humane manner. The costs of confiscating, confining and destroying the animal are to be paid by the owner of the animal. Any costs not paid within thirty (30) / days of this order shall be assessed against the owner's property. BE IT FURTHER RESOLVED, should the owner fail to comply with the order to abate the nuisance, the city may apply to a court of competent jurisdiction for an order compelling compliance with the abatement order. Adopted by the City Council of the City of Andover this _day of ,2003. CITY OF ANDOVER Attest: Michael R. Gamache, Mayor Victoria V olk, City Clerk J , . CITY OF ANDOVER ) COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION A RESOLUTION DECLARING A PIT BULL OWNED BY MARC DAVID SCHULTE, 2539 - 134TH AVENUE NW. A NUISANCE AND ORDERING REMOVAL OF THE PITBULL FROM THE CITY PERMANENTLY. WHEREAS, the Anoka County Sheriff's Office has responded to 8 complaints regarding a pit bull running at large; and WHEREAS, the Anoka County Sheriff's Office has issued four citations for dog at large; and WHEREAS, City Ordinance defines running at large a nuisance. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby declares the pit bull a nuisance and orders the abatement of the nuisance by ordering the dog to be removed from the city permanently with 48 hours of the adoption of this resolution. BE IT FURTHER RESOLVED, should the owner fail to comply with the order to / abate the nuisance, the city may apply to a court of competent jurisdiction for an order compelling compliance with the abatement order. Adopted by the City Council of the City of Andover this _day of .2003. CITY OF ANDOVER Attest: Michael R. Gamache, Mayor Victoria V olk, City Clerk ~ . g , \ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.w.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrat~ iDE> David D. Berkowitz, City En ineer ~ FROM: Todd 1. Haas, Parks Coordinator SUBJECT: Consider Park & Recreation Commission Recommendation/Skateboard ParklOl-S - Engineering DATE: May 6, 2003 INTRODUCTION This item is in regard to the skateboard park behind City Hall and issues that have been raised by the Park & Recreation Commission and City staff. " ~ DISCUSSION As indicated previously to the City Council, the Commission approved a motion to recommend removing the skate park equipment for the remainder of the year due to persistent problems that are occurring such as damage to picnic tables, loitering and incidents of fighting. One of those cases a sheriffs department deputy was called to follow up on the fight. A copy of the motion is attached. ACTION REQUIRED The City Council is requested to consider the motion that was made by the Park & Recreaton Commission to remove the equipment for the remainder of the year. Respectfully submitted, ~/A.- Todd 1. Haas / cc: Jim Lindahl, Park & Recreation Commission Chair . Regular Andover Park & Recreation Commission Meeting Minutes -April 17, 2003 Page 6 r \ REVIEW OUTSTANDING ITEMS / . Haas reviewed outstanding items. Mr. Haas stated that for Sunshine Park he had recel d 2 quotes that both came back slightly above the budgeted amount of $20,000 he was ping that the lights may come in lower than budget to help make up the c Commission Holthus questioned why these quotes were so much diffe t than the numbers she h received and shared with the Commission in the past. . Haas stated that he had the i rmation Commissioner Holthus had brought to p meetings in his office and excused self to retrieve it. Mr. Haas returned and stat The Commission discussed the p sible reasons for the . ferent pricing. Commissioner Peterson noted that ther Commissioner Blackstad stated that perhap' winter project. Commissioner Grabowski stated t e costs $5,000, then it was not worth it. The Commission directed alternate. Mr. Haas stated tha e will bring back information for the May 1,2003 m also talk to ceme contractors to see what their pricing would be. Mr. Haas s ed that 9 or 10 lighting contractors have picked up the plans and sp Sunshine ark. Mr. Haas recommended that there was a need for a Skateboard Task Force meeting. He stated that there have been some incidents at the park with injuries and a continuing problem with litter. Mr. Haas stated that there is a possibility that the attendant position that last year helped to monitor the skateboard park may to be eliminated from the City budget. Commissioner Holthus stated that she feels this is a big problem. She stated that there have been problems with the kids using the City Hall building as a meeting place, being disrespectful and using bad language within City Hall. , .. . Regular Andover Park & Recreation Commission Meeting Minutes -April 17, 2003 Page 7 , ) Commissioner Blackstad questioned why the equipment was put out before the decision .. regarding the attendant was made. He feels the Commission should consider removing the equipment if it continues to be a problem. Commissioner Peterson stated that she feels the front desk staff should have the authority to ask the kids to leave the premises if they are disruptive. She stated that there were rules set up last year regarding use of the phones in the building, etc. that should be followed which would help the situation. Commissioner Holthus stated that she did not feel that it was the receptionist's job to handle disruptive kids. She stated that she has been at City Hall when there have been kids laying on the floor in the lobby blocking foot traffic. She reiterated that the kids were very disrespectful and used language that she would not repeat. She stated it is a constant problem and needs to be addressed. Motion by Blackstad to pull the equipment until rules or an attendant is established. Further Discussion Commissioner Holthus stated that the kids were meeting each other in the bathrooms and she was concerned about damage being done to the facilities. Mr. Haas stated that the equipment should not be hauled back and forth because it would cause damage to the equipment. Commissioner Blackstad stated that he felt even kids that were part of the task force were breaking the rules and that it was not fair to City staff to have them handling these issues. Commissioner Blackstad amended his earlier Motion to remove the skateboard park equipment for the remainder of the year. Seconded by Grabowski. Motion carried on 6- ayes, I-nays (Peterson), O-absent vote ommissioner Masloski reported that the first Stakeholders Design co center was April 8 at which three architectural designs w next meetm uesday, April 22, 2003. CHAIR'S REPORT Commissioner Masloski phone call from a resident regarding parking pro Commis r Blackstad stated that he thought it was probably re that should not be an issue this year. / @ \ CITY OF ANDOVER ! ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councimembers CC: John Erar, City Administrator I FROM: Will Neumeister, Community Development Director a/tV./'...... SUBJECT: Consider Amending Ordinance 266/Modifying Rental Housing Licensing-- Planning DATE: May 6, 2003 INTRODUCTION Since the Fall of2002, the planning staff has been working on revising the Rental Housing Ordinance. The Council reviewed the first draft of the changes to the Rental Housing Ordinance on October 1, 2002. As a result of those discussions, it was sent back to staff for further research. Staff studied the City of New Brighton's Rental Housing Ordinance and felt that it more closely followed the Council's directive. As a result, the proposed changes to the / Rental Housing Licensing Ordinance is patterned after New Brighton's. PUBLIC HEARINGS At the Council workshop of February 26, 2003, Council provided direction to staff to bring the proposed Ordinance forward to the Planning Commission for public hearings. In the past two months, the Planning Commission has spent a great deal of time discussing this issue. They held public hearings at three meetings and allowed the rental property owners to comment regarding the changes. The three meetings where public testimony and open discussion occurred were March 11 th, April 8th and 22nd. At the last two meetings, staff prepared a summary of issues that had been previously discussed, sent copies of the issues and proposed changes to each of the rental property owners and invited them to attend and/or send in their written comments. At the April 8th meeting, the following issues were thoroughly discussed: Issue #1: Imprecise/ambiguous wording involving the "rental units", "multiple dwellings", "rental housing units", "living unit" and "rental dwellings " were being used. The suggestion was to make it consistent and remove the interchangeable way they were being used to avoid confusion. Discussion: Staff has resolved the issue by being consistent and using the definition "rental dwelling" wherever there were other words used. Issue #2: Comments were made that all rental units should obtain a license. Some of the Commissioners, as well as property owners in the audience, indicated that all rental dwellings should be required to obtain a license. Based on the definition in the ordinance, duplexes that were owner occupied were not required to obtain a license for their building. Discussion: This is a policy question. The history on this issue reveals that the Council directed that owner occupied duplex units have not been required to obtain a rental license. The current wording in the Ordinance exempts these types of units. Issue #3: One of apartment owners indicated that the new ordinance would require the landlord to be held responsible for the actions of the tenant, and he thought it would be tough to do when they cannot evict for the types of violations that are listed. The Acting Chairman stated that eviction laws would be the primary way landlords could evict and that this ordinance was just a backup to the state statutes. Discussion: Staff recommended that the rental owners modify their lease agreements to include specific language that may be in the Ordinance that explains that violations of the Ordinance sections would also become grounds for eviction. Issue #4: One of the Commissioners was concerned that the reporting of violations and the details that may be in the reports needs to be evaluated, because of privacy laws. To share the information with all the landlords in Andover the City may need to be careful how that information is disseminated. The landlords need to be aware of what violations their tenants have and then they can be a little more proactive in managing their complexes. / Discussion: The City Attorney has responded to this issue and indicates, "the distribution of information the City collects is governed by the data practices act and the City needs to make sure that we comply with those provisions". The written information of a violation will only be sent to the landlord of the unit where an offense occurred. The written information will be generic in nature. The specific details of the criminal report will require that the owner come to City Hall and only then will a limited amount of more detailed information be given out. Until a person has been charged with a crime, the offending party only allegedly committed an offense. Issue #5: One Commissioner wanted to know the costs involved in having this ordinance become law. For instance, how much more reporting, inspections, law enforcement staff time would be spent to enforce this ordinance. Discussion: This is an administrative question. City staff that have the duty of enforcing the Ordinance said that this will not take any more time than it currently does to administer. The Sheriff indicated that they have their reporting system working properly and this should not pose any undue burden upon them. Issue #6: One Commissioner indicated that there should be a review of section 11 as it relates to possession of controlled substances and he indicated that there is a difference between possession and sale. Do we need to be concerned about making that distinction? / -2..- - Discussion: The words "or sale" have been added to the section that governs this. / The Public Hearing was continued to the April nod meeting to allow more discussion and time to think through the various issues. The following issues were discussed that night: Issue #1: Imprecise/ambiguous wording involving the "rental units ", "multiple dwellings ", "rental housing units ", "living unit" and "rental dwellings" were used. Commissioner Jasper gave staff suggested a few more changes. Discussion: Again, the Staff and Planning Commission agreed that this should be done. Issue #2: Once again, comments were made that the ordinance should be reworded to apply to all rental units, including owner occupied multifamily (i.e. duplex) units. Discussion: The wording of the definition of a Rental Dwelling was agreed to be changed to make the Ordinance to apply to all multiple family rental dwellings that are located on a single lot (i.e. including owner occupied duplexes). The suggested wording would exempt townhouse and single family homes from having to get a rental license if they should choose to rent it out. The Planning Commission discussed this policy question. Staff related to them that the history on this issue reveals that the Council had directed in the past that the owner occupied duplex units have not been required to obtain a rental license for the side that is rented. Herb Blommel, the City's Rental Housing Inspector, indicated that this would make twelve owner occupied units subject to the Ordinance that had been exempted in the past. The Planning Commission suggested the following wording changes be adopted: Rental Dwelling -- Any building with two (2) or more separate living units with at least one (1) unit for hire. Rental dwelling does not include hotels, motels and hospitals. Issue #3: The process of suspending a license is inconsistent between a provisional and a regular license. Discussion: The Planning Commission did not feel there was an inconsistency after they looked at it closer. Issue #4: Section 11, Subsection 1 needs to be rewritten to add the violation of the State Criminal Statutes as item #8; and also subsection 3 needed to have some words deleted. Discussion: The Planning Commission agreed and the revised Ordinance attached to this report includes the changes. Issue #5: The time period to correct violations is shown at seven (7) days instead of the previous fifteen (15) days and this needs to be reviewed. Discussion: The Planning Commission felt it was appropriate but wanted it to state..." to correct violations of the Housing Maintenance Code. -3- Issue #6: Section 11, subsection 8 was not needed. However, the Commission thought it should be further discussed at the next meeting. Discussion: The Planning Commission wanted to remove this section. Issue #7: Is the number of calls shown as grounds for the revocation of a license the right number. Discussion: At the last meeting this was discussed, and the Commission thought the number was acceptable. The Commission confirmed this. Issue #8: Domestic abuse is not counted toward the calls that are violations of the ordinance. Refer to Section 12 (1) (B). Discussion: At the last meeting this was discussed, and the Commission thought that this needs to be left in the Ordinance. Issue #9: Section 11, subsection 4 describes that the City must notify the licensee of a violation. It does not say how much time is allowed to elapse before the City must give the licensee the notice. The importance of timely notification to the landlords was discussed, and it was suggested that a definite time frame for the notification needs to be specified. Discussion: At the last meeting this was discussed. There was a 4 to 2 split on the Planning Commission as to whether the City should have definite time period or leave it at "reasonable and prudent". Four were in favor ofleaving it at "reasonable and prudent"; the two who were opposed would have voted in favor ifacertain amount of time was included. Issue #10: Reword Section 16, subsection 7 to say "Failure to comply with this ordinance is a misdemeanor". Discussion: The Commission thought it was acceptable to read as stated. ACTION REQUESTED The Council is asked to review the public hearing testimony, the proposed amendments to the Rental Housing Ordinance and adopt the changes to the Ordinance that have been recommended by the Planning Commission. Attachments . Amended Ordinance #266 . Copy of New Brighton's Ordinance . Council Workshop Minutes (February 26, 2003) . Planning Commission Minutes (March 11,2003; April 8, 2003; April 22, 2003) -1-- . Proposed Amendment (May 6, 2003 version) (Rental Housing Ordinance #266) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 266 An Ordinance repealing Ordinance No. 99 adopted April 21, 1992; and further amended in (date) .2003. AN ORDINANCE LICENSING AND REGULATING RENTAL HOUSING DWELLINGS IN THE CITY OF ANDOVER. (Added sections are shown in bold, deleted sections are shown with strikeouts.) The City Council of the City of Andover hereby ordains as follows: Section 1. Purpose and Intent. It is the purpose of this ordinance to protect the public health, safety and welfare of citizens of the City who have as their place of abode a living unit furnished to them for the payment of a rental charge fee to another. This ordinance is the initial step in the City's effort to provide a housing maintenance code. It is the intent of this ordinance that uniform standards be established and applicable for all rental dwellings in the City. Section 2. Definitions. The following words and terms used in this ordinance are construed and defined as follows: Rental Dwelling Any building dwelling unit with two (2) or more separate living units with at least one (1) for hire. "Rental dwelling" does not include hotels, motels and hospitals. Operate to charge a rental charge for the use of a living unit in a rental dwelling. Section 3. License Required. No person, firm or corporation shall allow to be occupied or let to another a living unit = ' . in a rental dwellin for which a license has not been ranted b the Ci te a rental dwelling in the City \;,'ithout first ha',ing obtained a license as hereinafter provided from the Building Official or designee. There shall be two types of licenses: regular and provisional. After expiration of an initial licensing period ofless than two (2) years as dctermined by the Building Official, Each regular 5*h operating license shall be issued biennially and shall expire on June 30th the annh'ersary date of issuance. License renewals shall 1 -s-- . be filed at least sixty (60) days prior to license expiration. A provisional license shall be issued only upon approval by the City Council and shall expire six (6) months after issuance; reference Section 12 (2)(A) that sets forth criteria as to how a ree:ular license may be re- established. Section 4. License Fees. License fees, as set by City Council resolution, shall be due sixty (60) days prior to the license expiration date. In the case of a new unlicensed rental dwelling, the license fee shall be due upon issuance of the certificate of occupancy. In the case oflicensing periods ofless than two (2) years, license fees shall be prorated monthly. A license fee shall be collected for each Iivine: unit in a rental dweIline:. except owner occupied units. (A) Filine: Due Date and Penalty If an application is made less than 60 days before the bee:innine: date of the license period applied for then the fee shall be accompanied by an additional amount equal to 100 percent of such license fee. The additional amount shall be a penalty for a late application. with the exception of the first year of the adoption of this ordinance. In no case shall there be a lapse in the license period. The late penalty is established for those licensees who have failed to submit an application as specified in this section. All new owners must submit an application and obtain a new rental license. the old license is not transferable. /. delinquency penalty offiye (5%) percent of the license fee for each day of operation ',vithout a yalid license shall be charged to the operator of the rental dwelling. Once issued, a license is not transferable and the licensee shall not be entitled to a refund of any license fee upon revocation or suspension; however, the licensee shall be entitled to a license refund, prorated monthly, upon proof of transfer of legal control or ownership. (B) Re-inspection Fee A fee as set by City Council resolution, shall be charged for all re-inspections necessary after the first re-inspection. The re-inspection fee(s) will be payable at the time of license renewal for the property. Section 5. Application for Rental DweIline: License. Applications for Rental DweIline: licenses shall be made in writing to the City Building Official by the owner of the rental dweIline: units or hislher legally constituted agent. Before any Rental DweIline: license shall be issued or renewed. the owner shall complete an application. The followine: persons shall be authorized to sie:n and submit the application: A. If the owner is a natural person. by the owner thereof. B. If the owner is a corporation. by an officer thereof. 2 -c- C. If the owner is a partnership, by a partner thereof. The registration statement shall be made on forms prescribed by the City and shall include: A. The name and address of the owner of the rental dwellings B. The name and address of any operator or agent actively managing the rental dwelling. If "off-site" provide further data as to whom it is. C. If the operator or agent is a business entity, the application shall include the names, telephone numbers, and addresses of individuals who will be involved in such manae:ement, together with a description of the scope of services and manner of deliving these services by the manager. D. If the registrant is a partnership, the name and address of all partners. E. If the ree:istrant is a corporation, the name and address of all officers. F. If the rental dwelline: is being sold on a contract for deed, the name and address of the vendees. G. The legal address ofthe rental dwelline:. H. The number of livine: units within the rental dwelling. Notification by the rental operator shall be given to the City Building Official within five (5) business days with any change of information as required and stated in the initial application. Section 6. License Issuance. The City shall issue a rental dwelling license if the building and the application are found to be in compliance with the provisions of this Ordinance. Section 7. Renewal of License. The license period shall commence on July 1. A ree:ular license shall be issued for a period of two years. A provisional license shall be issued only upon approval by the City Council pursuant to the requirements of Section 12 of this ordinance for a period of six months; reference Section 12 (2)(A) that sets forth criteria as to how a ree:ular license may be re- established. Section 6- ~Conformance to Laws. No rental dwelling operating license shall be issued or renewed unless the rental dwelling and its premises conform to the ordinances of the City and the laws of the State of Minnesota. Section +-:b Inspection Condition. Inspections, Investigations and Maintenance A. No rental dwelling operating license shall be issued or renewed unless the owner of rental units agrees in hislher application to permit inspections pursuant to this Section. B. Every rental dwelling unit shall maintain the standards as stated in Ordinance No. 267, the Housing Maintenance Code. 3 -'7_ Section 11 Inspections and Irl'lestigations. C. The Building Official and Fire Chief and/or their desi2nated his/her representative~ ~ is hereby authorized to make inspections reasonably necessary to the enforcement of this ordinance. D. Persons inspecting any rental dwelling as provided herein shall notify the license holder of all violations, if any, by issuing a written Compliance Order. Said Compliance Order shall direct that compliance on Housin2 Maintenance Code violations be made in no more than fifteen (15) seven (7) days, unless extended by the Building Official and/or Fire Chief based on good cause. Section & 10. License Not Transferable. No rental dwelling operating license shall be transferable to another person or to another rental dwelling. Every person holding a rental dwelling an operating license shall give notice in "'Titing to the City Building Official within five (5) business days after having legally transferred or otherwise disposed of the legal control of any licensed rental dwelling. Such notice shall include the name and address of the person succeeding to the ownership or control of such dwelling or dwellings. Section -H !!. Conduct on Licensed Property. (1) It shall be the responsibility of the licensee to see that persons occupying the livin2 units licensed prem.ises conduct themselves in a manner as not to cause the premises to be / disorderly. For the purpose of this Section, a premises is disorderly at which any of the following activities occur: 1. Violation of the City's Noise Ordinance. 2. Violation to State laws relating to the possession or sale of ille2aI dru2s or controlled substances. 3. Violation of Disturbing the Peace. 4. The unlawful sale ofliquor. 5. Violation to laws relating to gambling. 6. Violation of State laws relating to acts of prostitution. 7. The unlawful use or possession of a firearm as per State law. 8. Violations of State Statute Chapter 609 ill Enforcement AutllOritv. The City Administrator shall be responsible for , enforcement and administration of this Chapter. Authority to take any action authorized by this Chapter may be dele2ated to the City Administrator's desi2nee. 4 ~y- ill Landlords and Tenants should also be aware of other rules and re!!:ulations as stiplulated in State Statute Chapter 504B. . / The Building Official shall be responsible for enforcement and administration of this Section. ffi Notice of Violation. Upon determination by the City Building Official that a licensed Iivin!! unit premises was used in a disorderly manner, as described in this Section, the City Building Official shall give notice to the licensee of the violation and direct the licensee to take steps to prevent further violations. The disorderly manner shall be as defined in this Section. ill Second Instance. If a second another instance of disorderly use of the licensed Iivin!! unit premises occurs within three (3) months of an incident for which a notice was given ~ specified in Section 11 (4) by the Building Official, the City Building Official shall notify the licensee to submit a written report of the actions taken, and proposed to be taken, by the licensee to prevent further disorderly use of the livin!!: unit 'premises. This written report shall be submitted to the City Building Official within five (5) days ofreceipt of the notice/report of disorderly use of the livin!!: unit premises and shall detail all actions taken by the licensee in response to all notices of disorderly use of the Iivin!! unit premises within the preceding three (3) months. @ Third Instance. If a third another instance of disorderly use of the licensed Iivin!! unit premises occurs within three (3) months after any two (2) previous instances of disorderly use for which notices were given to the licensee pursuant to this Section 11 (4) and (5), the rental dwelling license for the rental dwellin!! premises may be denied, revoked, suspended or not , renewed. An action to deny, revoke, suspend, or not renew a license under this Section shall be initiated by the City Building Official who shall give to the licensee written notice of a hearing before the City Council to consider such denial, revocation, suspension or nonrenewal. Such written notice shall specify all violations of this Section, and shall state the date, time, place and purpose of the hearing. The hearing shall be held no less than ten (10) days and no more than thirty (30) days after giving such notice. m Action of the Ci/V Council. Following the hearing, the City Council may deny, revoke, suspend or decline to renew the license for all or any part or parts of the licensed rental dwellin!!: prcmises or may grant a license upon such terms and conditions as it deems necessary to accomplish the purposes of this Section. @ Eviction Proceedinf!s. No adverse license action shall be imposed where the instance of disorderly use of the Iivin!! unit premises occurs during the pendency of eviction proceedings (unlawful detainer) or within thirty (30) days of notice given by licensee to a tenant to vacate the premises where the disorderly use was related to conduct by that tenant or by other occupants or guests of the tenant's Iivin!!: unit. Eviction proceedings shall not be a bar to adverse license action, however, unless they are diligently pursued by the licensee. Further, any action to deny, revoke, suspend, or not renew a license based upon violations of this Section may be postponed or discontinued at any time if it appears that the licensee has taken appropriate measures which will prevent further instances of disorderly use. 5 -1- {2l Evidence of Disorderlv Manner. A determination that the licensed rental dwelling has premises have been used in a disorderly manner as described in this Section shall be made upon substantial evidence to support such determination. It shall not be necessary that criminal I charges be brought in order to support a determination of disorderly use, nor shall the fact of dismissal or acquittal of such criminal charge operate as a bar to adverse license action under this Section. {!Q} Servin!! of Notice. All notices given by the City under this Section shall be personally served on the licensee, sent by certified mail to licensee's last known address or, if neither method of service effects notice, by posting on a conspicuous place on the licensed rental dwelling premises. ill} Council Action Not Exclusive. Enforcement actions provided in this Section shall not be exclusive, and the City Council may take any action with respect to a licensee, a tenant, or the licensed rental dwelling premises as is authorized by this ordinance or State law. Section 12. Provisional License. (1) Police calls. Licensed living units in rental dwellings that have generated 3 or more police calls during the license period shall only be eligible for a provisional license at the time of next renewal, as specified in this Section. (A) Police calls that are counted in determining whether a provisional license is required include the following types of calls or events: / (1) Calls or events listed in Sections 11 or 12. (2) Calls or events categorized as part one crimes in the Uniform Crime Reporting System, including homicide, rape, robbery, aggravated assault, burgurIary, theft, auto theft, and arson. (3) Calls or events categorized by the Public Safety Department: miscellaneous iuvenile status crimes; liquor offenses or curfew violations; disturbing the peace or harassing communications; property damage; criminal damage to property or trespass; domestic incidents; public disturbance or disorderly conduct; loud party or noise complaints; disorderly iuveniles; assault in the fifth degree or non-domestic related assaults. The Sheriff shall maintain for public inspection a description of the coding system and a list of the codes and criines included within each of these categories or calls or events. The Sheriff may determine that multiple incidents shall be counted as a single call in appropriate cases. (B) Calls will not be counted for purposes of determining whether a provisional license is required where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518 B.01, Subdivision 2(b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518 B.Ol, Subdivision 2(a). 6 -/a - (C) The City will provide a violation report by mail to each licensee for all calls described in this Section. The violation report wiII describe the nature and type of call that became an instance which wiII be counted for purposes of determining \ whether the license will be denied. revoked. suspended or not renewed. (2) Mitie:ation Plan. Prior to consideration of a provisional license. the applicant for a provisional license must submit a mitie:ation plan to City staff to work out the details of a mitie:ation plan and it must be reviewed and approved by the City Council. (A)The mitie:ation plan shall describe steps proposed by the applicant to reduce the number of police calls described in Section 11 or Section 12 over the six month period of the provisional license to a level that would entitle the property to Qualify for a ree:uIar license at the end of the six month provisional license period. (B)The mitie:ation plan may include such steps as: chane:es in tenant screening procedures. chane:es in lease terms. security measures. rules and ree:ulations for tenant conduct. and security personnel. (3) Decision of City Council. The application and a proposed mitie:ation plan wiII be resented to the Ci Council to ether with a dis osition recommendation b the Ci Administrator. After e:ivine: the applicant an opportunity to be heard and present evidence. the City Council shall approve. disapprove. or approve with conditions the mitie:ation plan and the provisional license. If the City Council disapproves an application and mitie:ation plan or approves a provisional license with conditions. it shall state its reasons for so doine: in writing. / (4) Monthly Reports. The provisional licensee shall comply with the approved mitie:ation plan. No later than the tenth day of each month. the licensee shall mail or deliver to the Ci a written re ort describin all ste s taken in furtherance of the miti ation Ian durin the precedine: month. If the required monthly reports are not submitted in a timely fashion by the licensee. then the City may bee:in proceedine:s to revoke the provisional license for all or any part or parts of the licensed premises. Section .w- Maintenance Standards. Evcry rental unit shall maintain the standards as statcd in Ordinancc No. 267, thc Housing Maintenance Code. *Note: This was moved to Section 9 (B). Section -l+ 13. Landscape Condition. Each rental dwelling tlflit shall be maintained by its owner, occupant, operator or agent so that the yards, open spaces and parking facilities are kept in a safe and attractive condition. Whcre a conditional use permit has becn grantcd, the landscaping shown on the approved landscaping plan shall be considered as minimal and shall be maintained accordingly. .\ny deviation to specics or material shall be equal to or bettcr than originally approvcd. In addition, adequate lighting faculties shall be provided and operated between the hours of sunset and sunrise; and snow plowing or snow shoveling shall be regularly accomplished to maintain all sidewalks and parking areas in a safe condition. 7 -1/- Section R 14. Safety from Fire. '\ An owner, operator or agent of a rental dwelling shall be responsible to comply with the / applicable provisions of the Fire Code of the City, including the keeping of all fire lanes open for emergency purposes. Section B 15. Revocation or Suspension. ~::~ ~:ense or permit issued under this ordinance ~1:1bject to the right, :vhich is herc~)' ~~~ressly e : , to suspend or revoke the same should the I1cense holder or thClr agents, employcc3, ~~r;;~~:~~::s ~ l~ssees. directly or indirectly o~erate or maint~in reRtal dwel~in::~~t~~::;~ I 8 tlllS ordInance or any other ordInance of the CIty or any specIal permIt Issuea by the City or the laws of the State of Minnesota. The license may be suspended or revol~ed by the City Council after a written notice is seRt to the ~~:~:~ ~~-f:~ ::cif):ing the ordinance 0: law 'iiolations :sith whic.h the): are charged. This I S S 13eclfy the date for hearIng before the CIty CouncIl, whIch shall not be less than tell. (10) days from the date of the written notice. .'\t such hearing before the City Council, the license holder or their attorney may submit and prcsent witnesses in their defense. Aftcr a hearing the City Council may suspend or revoke the license if they deem it necessary to protect the publie health, safety or general welfare. '\ (1) Reason for Action. The Council may revoke. suspend. deny or decline to renew any license issued under this Ordinance upon any of the followin{! {!rounds: A. False statements on any application or other information or report required bv this Ordinance to be {!iven bv the applicant or licensee. B. Failure to pay any application. penalty. reinspection. or reinstatement fee required bv this Ordinance and resolution. C. Failure to correct deficiencies noted in notices of violation in the time specified in the notice. D. Failure to comply with the provisions of an approved miti{!ation plan in the case of provisional licenses. E. Anv other violation of this Ordinance. (2) ADDlicable Sections. Revocation. suspension. and non-renewal may be brou{!ht under either this Section or Section 11. (3) Ref!ular License. A re{!ular license may be revoked. if at mid-term. or not renewed. if at the end of a term. upon a findin{! that the premises are only eli{!ibIe for a provisional license as provided in Section 12. (4) Written Notice. A decision to revoke. suspend. deny or not renew a license shall be preceded bv a written notice to the applicant or licensee of the alle{!ed {!rounds therefore 8 -rz- - and the applicant or licensee will be given the opportunity for a hearing before the City Council before final action to revoke, suspend, deny, or not renew a license. , (5) Action ofCitv Council. The City Council shall give due regard to the frequency and / seriousness of violations, the ease with which such violations could have been cured or avoided and good faith efforts to comply and shall issue a decision to deny, not renew, suspend, or revoke a license only upon written findings. The City Council may suspend or revoke a license or not renew a license for part or all of the rental dwelling faeility. (6) Reinstatement of License. Upon a decision to revoke, deny, or not renew a license, no new application for the same living unit faeility will be accepted for a period of time specified in a written decision of the City Council, not exceeding one year. Such new applications must be accompanied by a reinstatement fee, as specified by resolution, in addition to all other fees required by this Ordinance. (7) No New Rentals. A written decision to revoke, suspend, deny, or not renew a license or application shall specify the part or parts of the rental dwelling faeility to which this applies. Thereafter, and until a license is reissued or reinstated, no living unit FeBtal d:,yellins: becoming vacant in such part or parts of the rental dwelling faeility may be relet or occupied. Revocation, suspension, or non-renewal of a license shall not excuse the owner from compliance with all terms of this Ordinance for as long as any living units in the rental dwelling faeility are occupied. (8) Failure to Comvlv. Failure to comply with this Ordinance durint: the term of reyoeation, sus:ension~ or non renewal is a misdemeanor for extension of the term ~f s~~~ ) revoeation or s spensi n or eontinuation of non renewal, or f-or a decision not to reinstate the lieense. notwithstandinl!: an'/ limitations on the period of suspension, revoeation, or non rene'l'\:al speeified in th~ City Couneil's written deeision or in Seetion Iii. Subdi'lision ffi1 Section 16. No Retaliation. No licensee shall evict, threaten to evict, or take any other punitive action against any tenant by reason of good faith calls made by such tenant to law enforcement agencies related to criminal activity, suspected criminal activity, suspicious occurrences, or public safety concerns. This Section shall not prohibit the eviction of tenants from a rental dwelling for unlawful conduct of a tenant or invitee or violation of any rules, regulations, or lease terms other than a prohibition against contacting law enforcement agencies. Section +6 17. Summary Action. When the conduct of any licensee hekleF or their agent, representative, employee or lessee or the condition of their dwelling is detrimental to the public health, safety and general welfare as to constitute a nuisance, fire hazard or other unsafe or dangerous condition and thus give rise to an emergency, the City Building Official shall have the authority to summarily condemn or close off such area of the rental dwelling. 9 -/3 - Any person aggrieved by a decision of the City Buildinb Official to cease business or revoke or suspend the license or permit shall be entitled to appeal to the City Council immediately by filing a Notice of Appeal. The City BuildiRg Official shall schedule a date for hearing before the City Council and notify the aggrieved person of the date. The hearing shall be conducted in the same manner as if the aggrieved person had not received summary action. The decision of the City Building Official shall not be voided by the filing of such appeal. Only after the City Council has held its hearing will the decision ofthe City Building Official be affected. Section H 18. Applicable Laws. Licensees shall be subject to all of the ordinances ofthe City and laws of the State related to rental dwellings. This ordinance shall not be construed or interpreted to supersede or limit any other such applicable ordinance or law. Section +8 19. Severability Clause. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. Adopted by the City Council of the City of Andover on this ~ day of ,2003. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk Michael Gamache, Mayor 10 -/1/ - 1/ N%J S . ~~ (t1 Yl1 t\S - Article 3. Licenses Sec. 13-154. Required. No person shall allow to be occupied or let to another for occupancy units in a multiple dwelling for which a license has not been granted by the City. There shall be two types oflicenses: regular and provisional. (Code 1966; Ord. No. 301, 6-13-72; Code of 1988; Code of2001; Ord. No. 679, 2-13-01) Sec. 13-155. Application. (1) Before any license shall be issued or renewed, the owner shall complete an application. The following persons shall be authorized to sign and submit the application: A. If the owner is a natural person, by the owner thereof. B. If the owner is a corporation, by an officer thereof. C. If the owner is a partnership, by a partner thereof. (2) The registration statement shall be made on forms prescribed by the City and shall include: A. The name and address of the owner of the multiple dwellings. B. The name and address of any operator or agent actively managing the multiple dwelling. C. If the operator or agent is a business entity, the application shall include the names, telephone numbers, and addresses of individuals who will be involved in such management, together with a description of the scope of services and manner of delivering these services by the manager. C. If the registrant is a partnership, the name and address of all partners. D. If the registrant is corporation, the name and address of all officers. E. If the multiple dwelling is being sold on a contract for deed, the name and address of the vendees. F. The legal address of the multiple dwelling. G. The number oftoilet and bath facilities shared by the occupants of two or more units. H. The number and kinds of units within the multiple dwelling. I. The height of the multiple dwelling in stories. J. The construction of the exterior of the building. K. The total floor area of the building. L. The total area provided on premises for off-street parking. M. An application for a provisional license shall include information as required by Section 13-161. (Code 1966; Ord. No. 301, 6-13-72; Code of 1988; Code of2001; Ord. No. 679,2-13-01) Sec. 13-156. License Fees. The license fees shall be as provided in this Section The license fees shall be established by resolution. (1) A license fee shall be collected for each unit in a multiple dwelling. (2) If an application is made less than 45 days before the beginning date of the license period applied for then the fee shall be accompanied by an additional amount equal to 100 percent of such license fee. The additional amount shall be a penalty for a late application. (Code 1966; Ord. No. 301, 6-13-72; Ord. No. 362,9-9-75; Ord. No. 404,11-22-77; Ord. No. 469,12-26-79; Code of 1988; Code of2001; Ord. No. 679,2-13-01) 13-24 -Is- - " Sec. 13-157. License Issuance. The City shall issue a license if the building and the application are fOlmd to be in compliance with the provisions of this Chapter provided that all real estate taxes and municipal utility bills for the premises have been paid. Real estate taxes will not be considered to be due and unpaid for purposes of this Section while a proper and timely appeal of such taxes is pending and is diligently pursued to completion by the landowner. (Code 1966; Ord. No. 301, 6-13-72; Code of 1988; Code of2001; Ord No. 679,2-13- 01) Sec. 13-158. Posting of License. The licensee shall post the receipted copy of the license in a conspicuous public corridor or hallway or lobby of the licensed multiple dwelling. The license shall be displayed in a frame with a glass covering. (Code 1966; Ord No. 301,6-13-72; Code of 1988; Code of2001; Ord. No. 679, 2-13-01) Sec. 13-159. Renewal of License. The license period shall commence either on March 1 or September 1. A regular license will be issued for a period of one year. A provisional license shall be issued for a period of six months. (Code 1966; Ord No. 301,6-13-72; Ord. No. 513,11-22-83; Code of 1988; Code of2001; Ord No. 679,2-13-01) Sec. 13-160. Transfer of License. A license is transferable for a fee to any person who has actually acquired legal ownership of licensed premises. The transfer shall be effective for the unexpired portion of the license period provided that the transfer application is filed with the City prior to the actual change oflegal ownership and the transferee is not disqualified from holding the license due to prior revocation or suspension of a license. The license shall terminate upon failure to apply for a transfer prior to change of legal ownership. The fee for the transfer shall be established by resolution. (Code 1966; Ord. No. 301, 6-13-72; Ord.No. 513, 11-22-83; Code of 1988; Code of2001; Ord No. 679, 2-13-01) Sec. 13-161. Provisional License. (1) Police or Fire Calls. Licensed multiple dwellings that have generated an average of over .s police or fire calls per dwelling unit in a preceding six month period as specified in this Section shall be eligible only for a provisional license. A. Police and fire calls that are counted in determining whether a provisional license is required include the following types of calls or events: 1. Calls or events listed in Section 13-163. 2. Calls or events categorized as part one crimes in the Uniform Crime Reporting System, including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. 13-25 / -!.G - " 3. Calls or events categorized by the Public Safety Department: miscellaneous juvenile status crimes, liquor offenses or curfew violations; disturbing the peace or harassing communications; property damage; criminal damage to property or trespass; domestic incidents; fire alarms; public disturbance or disorderly conduct; loud party or noise complaints; disorderly juveniles; assault in the fifth degree or non-domestic related assaults. The Director of Public Safety shall maintain for public inspection a description of the coding system and a list of the codes and crimes included within each of these categories of calls or events. 4. The Director of Public Safety may determine that multiple incidents shall be counted as a single call in appropriate cases. B. Calls will not be counted for purposes of determining whether a provisional license is required where the victim and suspect are "Family or household members" as defmed in the Domestic Abuse Act, Minnesota Statutes, Section 518B.0 I, Subdivision 2(b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 5l8B.Ol, Subdivision 2(a). C. The period of time used to determine whether a provisional license is required is the six month period ending two months before the commencement of the license term, either December 31 orJune 30. D. The City will provide by mail to each licensee a monthly report of calls described in Section 13- 161, Subsection {l)A. (2) Resident Manager. Provisional licenses shall only be issued for facilities that have a manager or managers certified in accordance with Section 13-162. Managers must be resident managers or on site managers who are on site or available 24 hours a day. (3) Mitigation Plan. The applicant for a provisional license must submit a mitigation plan for the license period for review to the City Council. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls described in Section 13-161, Subsection (l)A to a level that qualifies for a regular license. The mitigation plan may include such steps as: changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, and security personnel. (4) Decision of City CounciL The application and a proposed mitigation plan will be presented to the City Council together with a disposition recommendation by the City Manager. After giving the applicant an opportunity to be heard and present evidence, the City Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the City Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. (5) Monthly Reports. The licensee shall comply with the approved mitigation plan. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. (Ord. No. 679,2-13-01) 13-26 \ -/7- Special Andover City Council Meeting Minutes - February 26, 2003 Page 3 'ty Center and that was why they were picked for the committees. Mayor Gamache s what they came up with at the meeting was a list of names from Mr. Dave Assmus that represente rent aspects of the community. Councilmember Trude stated she thought it was good to have the Councilmember Orttel stated he is a little conce if there are people trying to start their own field house in the next few weeks. He asked if they were co to the City's goals and should they be included or is it a declaration of nonsupport. Mayor Gamache ed moving forward, it will be up to the different committees' chairs to decide if they want remain on tlle Councilmember Trude stated she thought it was important to get the Park Commis . involved in the Community Center. Mayor Gamache stated Mr. Blackstad has been in suppo Community Center for quite a few months along with the majority of the Park Commission. ~ RENTAL HOUSING ORDINANCE - DRAFT ORDINANCE Community Development Director Neumeister noted the last time this issue was discussed was October I, 2002. Council asked staff to provide additional research on potential changes to the Rental Housing Ordinance. Councilmember Knight asked how they will track the tenants throughout the City. Mr. Herb Blommel, city building inspector and rental housing inspector, stated it is something they would need to set up with the owners of the rental units. Councilmember Trude stated she knew the woman who set up this program in New Brighton and the first step they did was met with landlords and recommended landlords adopt a credit and background check on all the tenants and they shared a mutual database, so the tenants get on a list and rental properties become more stable. Mr. Neumeister stated in Brooklyn Park, a manager's co-op was formed. If the landlords see what is coming, they will want to establish a better tenant base and higher levels of screening upfront. Dave Almgren, building official, stated there is a State Statue that has a list of what is required so the landlord can follow this. Councilmember Orttel asked how many rental units Andover has. Mr. Herb Blommel stated there are fifty-one rental buildings and thirty-six are doubles, there are a total of 131 rental units in Andover. He stated the fee is $75.00 per unit for two years. Councilmember Orttel asked if the violation of this Ordinance is grounds for an eviction under Minnesota law. Mr. Dave Almgren stated under the State Statute, they can evict and this form is only backup for that. Discussion ensued in regard to the process for eviction. -4g~ Special Andover City Council Meeting , Minutes - February 26, 2003 Page 4 Captain Dave Jenkins explained from the law enforcement's perspective, this is the vehicle that helps to address some of the problem areas in the community. He stated it is a very important tool to deploy and the City would be heading in the right direction by adopting the Ordinance. He stated it would not be a problem collecting the data for this. Councilmember Jacobson asked if the licenses expire on July 1 or expire on the anniversary date of issuance. Mr. Neumeister stated licenses expire on July 1. Councilmember Jacobson stated in the Ordinance, it talks about a penalty for not applying in time and it equates to 100 percent of the license fee. He thought the fees should equate to some sort of a standard. Mr. Neumeister stated he took this from the New Brighton Ordinance. Mr. Dickinson stated when they are charging fees for service, this is true. When putting in place a fee for a penalty they have flexibility in charging penalties and they want to charge a penalty sufficient enough to get their attention. Councilmember Jacobson asked if 100 percent is an acceptable amount. Councilmember Knight asked if the fee was based on cost. Mr. Erar stated the fee Ordinance already addressed this. He stated the fees will not change. Councilmember Knight asked how subjective the landscaping conditions are and, if there is criteria Councilmember Orttel thought this referred to those existing under Special Use Permits. Mr. Neumeister stated this was true. Councilmember Jacobson asked if this applied to The Farmstead. Mr. Neumeister stated it did. Councilmember Jacobson asked if this place should be exempted because they do get a lot of emergency calls. Discussion continued in regard to eviction and disorderly conduct. Councilmember Orttel stated he believed the Ordinance would help the landlords instead of hinder them. The Council discussed with staff the wording of the Ordinance. Councilmember Jacobson stated on page nine of the Ordinance under evidence of disorderly manner, the second line of the paragraph should have "nor" instead of "not" and on the top of page eight, section twelve, which talks about the provisional license where they can get it at the time of the next renewal. He asked if they need to wait until the next renewal or could they get this right away. Mr. Neumeister stated in the New Brighton Ordinance, this was not listed. He read from New Brighton's Ordinance. He stated it was added in their Ordinance because if they go to the third strike, they will lose the license. Councilmember Jacobson asked what would happen if they would get three strikes into the first six months of the license period. Mr. Neumeister stated they would lose it. Mayor Gamache stated he understood it to mean that if they have two strikes, then they can only get a provisional license after the third strike. Councilmember Jacobson stated he would like to have staff review this further along with the Planning and Zoning Commission. -1'1- Special Andover City Council Meeting ; Minutes - February 26, 2003 Page 5 Councilmember Jacobson stated on page eight, it talks about all the events and it mentions fire alarms. He asked iffalse alarms would count against the landlord. CounciImember Trude stated she thought this was excessive. Councilmember Knight asked if a place had legitimate fire alarms, would they be penalized. Mr. Almgren stated this would come to the Council for a decision. Councilmember Orttel stated section eighteen says they cannot evict for all the items if it is legitimate law enforcement activities. Councilmember Trude stated she thought they should pull the fire alarm item. Discussion ensued in regards to the penalty fee. Councilmember Knight stated he would like to have staff strike the fire alarm item because they already have a penalty process for it. CounciImember Trude agreed. Motion by Orttel, Seconded by Trude, to have staff recognize the changes to the Ordinance and direct the Housing Rental Ordinance to the Planning Commission for a Public Hearing (with special invitation to the landlords/owners of rental units) and adding loss of license does not eliminate a tenants duty to pay rent. Motion carried unanimously. TE VERSUS PUBLIC (CONTINUED) Mr. Berko . discussed the staff report with the Council. He stated either system can work. The majority of 0 Municipalities would prefer the Public improvement process. With the City contractor, the Ci interests come first. In the end the City will own and have to maintain the improvements. The be way to insure quality construction and engineering is to control the purse strings and that is through hired Engineers and City contractors. The City staff, including Public Works, recommends no chang present policy. The staff, based on past experience, feel the present policy is the best way to ins e quality construction for the City. In any case, full time City inspection should continue by using or a consultant hired by the City. City payment to developer-hired contractors, through an esc w arrangement, will also help the City to retain control over the contractor's work. If the Council de . es to change City policy, staff feels the change should not take place until 2004, as a number 0 anges in procedures, assessment policy and securities will be necessary. Councilmember Knight asked for an explanation of the present p osal in the legislature that affects this. Mr. Dickinson stated the calculation currently includes all enues related to the general special revenue and capital prqject funds. What is included in the gene is what they put the levy on every year. The Special Revenue funds are funds such as the fores funds, drainage and mapping funds, and equipment funds. Capital Projects funds involve each year' they issue bonds. Those dollars reside in the fund and they spend the dollars out of there to do the im vement. He '\ stated the way they are currently structured, they use a fund they call the Permanent Iril: vement Revolving fund where all the construction projects are coming out of right now. The assessm tsgo back to the fund and they utilize the assessments to then cash flow improvements through the n t few years but yet have to make debt payments. He stated the assessments that are coming in can be -24- Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 4 A at this time. He stated that when they established the design standards, those were some e guidelines or covenants that people that owned property in the area had to abide by so they made this decision, they would be making this as a group reviewing their 0 venant documents to see if this would allow for it and they felt it did not and they were not . ing to change it. Commissioner Gamache asked if Kno s, when they built the store, knew they were not allowed to set up a greenhouse per the co nts when they moved in there. Mr. Neumeister stated they had to agree to the guideline en they moved in but he did not think anybody read these. Commissioner Gamache state are putting one of their grocery stores at a competitive disadvantage for the summer beca of this. Mr. Neumeister stated there was some mention by one of the EDA Commisso ers about other greenhouse operations in the City that are taxpaying entities and that this uld not be a taxpaying nursery or greenhouse operation because it is considered temporary an not taxed as such. -- ~ PUBLIC HEARING: ORDINANCE AMENDMENT (03-02) TO CONSIDER AMENDING ORDINANCE 266 TO MODIFY EXISTING RENTAL LICENSING REQUIREMENTS. Mr. Neumeister explained that the Council discussed this issue in October 2002 and directed staff to provide additional research on potential changes to the Rental Housing Ordinance. The City Council reviewed a draft of the potential changes on February 26, . 2003. Council directed staff to bring it forward to a public hearing at the Planning Commission on March 11,2003. During preparation of the changes, staff reviewed other cities that have adopted more stringent ordinances. The City of New Brighton was contacted, since they made such changes to their Rental Housing Ordinance in February 2001. There have been no legal challenges to their ordinance, at this point in time. This is partly due to significant discussions they had with the landlords before they adopted it in 2001. Mr. Neumeister discussed the information with the Commission. Commissioner Gamache asked if it was automatic according to the Ordinance being amended that it would automatically go to a provisional license after the second call or at the next renewal. Mr. Neumeister stated it is listed under provisional licenses in the Ordinance. He stated the fire indication under this section in the Ordinance, should be stricken. He stated the Ordinance does allow for an exemption of certain calls. Discussion ensued in regards to the number of calls per unit in the Ordinance before a license can be revoked. -2-(- Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 5 Commissioner Greenwald asked if the City expected any more rental units coming into , the City in the future. Mr. Bednarz stated he did not expect anymore than what has J already been approved. Commissioner Greenwald asked ifthe $75.00 fee was arbitrary or was it taken from another Ordinance. Mr. Neumeister stated about a year ago they worked through the building department, fire department and they arrived at the $75.00 fee is an accurate number for the amount of time spent doing inspections on the units and when there are problems and violations, they have to inspect the units again. He stated they did a very detailed analysis and it was determined the number was correct. Commissioner Jasper asked if it was the intent when drafted. That it would be two calls to any apartment as opposed to any building. Mr. Neumeister stated it is two calls to any unit. Commissioner Jasper stated there needed to be clarification in regards to the use of units. He stated there were too many different ways dwelling/rental units are being used and is very confusing. Discussion ensued in regards to the wording in the Ordinance in reference to the different units and the wording that should be used. Commissioner Jasper stated they exempt domestic assaults so the statute would not apply ifthey had a single woman living in an apartment and the estranged husband came over and assaulted her but the Statute would apply if a stranger would come and threatened the woman. Mr. Neumeister stated that was his understanding. Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:59 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Mr. Eric Nyland, 2110 1 40th Lane NW stated he was an owner occupant of a rental unit on the street. He stated he would like to clarify a couple of things. He asked if the copy of the Ordinance he received was the final copy. Mr. Neumeister stated this was the latest version. Mr. Nyland stated to his understanding, he would pay seventy-five dollars to rent out one unit in his building. Mr. Neumeister stated he would not pay any fee because he would be exempt. Mr. Nyland stated he believed he should have to hold a license so he would be covered under the Ordinance. Commissioner Gamache stated he agreed. He stated if a person is renting out a unit in Andover, they should hold a license on the property. Commissioner Vatne stated he understood exempt units to be different than what was discussed. Mr. Neumeister explained the definition of exempt units. There was discussion in regards to exempt units in owner occupied rental houses. --z.z.. - Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 6 Mr. Nyland stated he was assuming that after adoption of this Ordinance, there would be \ inspection of all the units, would they be inspected immediately after this. Mr. / Neumeister stated every two years they would be inspected with the license renewal except owner occupied units. Mr. Nyland stated he would like all units inspected, including his. He stated as far as conduct on licensed property, holding the landlord responsible is tough to do when the landlord can not even evict for these types of violations, how can his license be taken away from him on those grounds. Acting Chairperson Kirchoff stated this Ordinance is being used as a backup to help with evictions. Commissioner Greenwald stated Dave Almgren stated they can evict and the ordinance is only backup so the resident is making a valid point. Mr. Nyland asked if they knew what the State Statute says because he does not think they should write this Ordinance without knowing what the Ordinance states. Commissioner Jasper stated it would be advisable to put into a rental agreement regarding this Ordinance. He stated it was a legitimate concern because the Ordinance does not make it a violation of the Ordinance to have a disorderly juvenile. Mr. Nyland stated on section 14, landscape conditions, are these different standards than that of the single family home in Andover. Mr. Neumeister stated the units have to be kept up and are not necessarily the same as the single family homes. Commissioner Gamache stated his understanding of this was that any deviation to species or material be equal or better than what was previously approved. Mr. Nyland stated different standards for rental units are fine but they need to be fair. Commissioner Greenwald stated there is a difference with residential in landscaping because they approve each one on a case by case basis. Mr. Jason Shutz, 1970 14 ih Court stated there is a lot of emphasis on what the landlord should do and he was wondering when there is police incidence, how soon would the owner be contacted to an occurrence. Mr. Neumeister stated ifthey are going to institute these changes, they need quicker report from the Sheriffs' Department which the Sheriffs' Department agreed to. Commissioner Greenwald asked if they should put in the Ordinance a requirement for timely reports from the Sheriffs' Department. Mr. Neumeister stated they could do this. Commissioner Gamache asked if they could put into the Ordinance that the owner of a building would have a police report in their possession within thirty days. Commissioner Greenwald indicated they would probably need to find out from the Sheriffs if this would be possible. Commissioner Gamache stated he did not know if this would be possible because of possible investigation in a case. Mr. Shutz stated he would like a report within five days every time there would be an incident because then he could issue an eviction notice and have time to clean up the unit and try to rent it out again with a minimal loss of income. -23- Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 7 Mr. Bednarz recommended putting the information and reports on a shared website for the owners to see. Commissioner Jasper stated he did not know if this would be possible / because of privacy concerns and laws involving privacy. Mr. Bednarz stated he agreed that there were privacy issues and that would need to be addressed. Discussion ensued in regards to privacy and sharing information with the owners. Commissioner Vatne stated he believed the Ordinance was a database issue also with fairly complex reporting they were talking about and they need to have it work rapidly. Mr. Neumeister stated in New Brighton, the owners of the buildings formed a co-op to share information with each other regarding the tenants. Mr. Shutz stated he did not know if thirty-six owners would want to form a co-op. Mr. Neumeister suggested they could continue this item until they received more information from the sheriff and Mr. Amdahl regarding this discussion. Acting Chairperson Kirchoff stated this was a good idea. Mr. Matt McBride, 2600 1381h stated he lived in one of the units for four years. He stated he was concerned about telling a tenant they were being held responsible for police calls, which would be grounds for eviction, what is going to stop them from calling the police two or three more times before they are evicted and making him lose his license. Commissioner Gamache stated it indicates in the Ordinance that if the owner is working on an eviction, the owner would not have any adverse license action brought against the owner. Mr. McBride asked if there is a problem with a building down the block and they called the police, would the call count against the caller. Commissioner Gamache stated it would not count against the caller; it would count against the offender, which is in section seventeen of the Ordinance. Motion by Vatne, seconded by Gamache, to close the public hearing at 8:51 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Acting Chairperson Kirchoff stated he thought it would be advisable to have the City Attorney and the Sheriff come to help them with this before it is sent to the City Council. Commissioner Greenwald stated he would not feel comfortable passing this onto the City Council without more information. He asked in regards to the landscape condition, do they need to be more specific. Commission Gamache stated he did not think any of the properties have an approved landscape condition. Commissioner Greenwald stated it was brought up in the public hearing and thought it should be looked at. Commissioner Vatne stated when he reviewed this, the discussion with the process in New Brighton, it took extra time to put this in place, but it saved time by reducing the / - 24-- Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 8 number of calls. He thinks there is a fixed process that would be similar for Andover to / install but the problem is they would not get the benefit by the number of call reduction because of the number of units. He stated there is a cost involved and he would like to get a better understanding of what the cost would be. He stated he would also like to find out what the turn around time would be for reports. Commissioner Vatne stated he was concerned with the strictness of the Ordinance on the landlord when the landlord can not be that strict with the tenants. Commissioner Jasper stated he is concerned with the reference to all the different units and he would like these better defined in the Ordinance. He stated he would support tabling this for further information. Commissioner Jasper stated in section eleven, it talks about violation of State law relating to possession of controlled substance, the State law differentiates between possession and sale and he would add this because a person can sell controlled substances without actually having them. He stated they should give a notice within a certain number of days and then give a certain amount of days to take the preventative steps. He thought it should be explicit and it should be a second incident after a notice is given. Commissioner Gamache stated he thought they should not require a landlord to respond any quicker to a notice than the City can respond to them. Commissioner Jasper stated they need to clarify the number of police calls to a building. It should be "two police calls per unit" and not "two police calls per building". Motion by Greenwald, seconded by Casey, to table this item for further discussion after revisions are made and to have a representative from the Sheriff's Department and City Attomey at the meeting. Motion carried on a 6-ayes, O-nays, I-absent vote. / dated the Planning Commission on related items. ADJOURNMENT. Motion by Greenwald, seconded by ache, to adjourn the meeting at 9:10 p.m. Motion carried on a 6-ayes, O-nays, l-absen ote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. -zs- - Regular Andover Planning and Zoning Commission Meeting Minutes -April 8, 2003 Page 5 C issioner Jasper asked if the applicant was aware of the non-conforming building and if oyed would not be able to be rebuilt. The applicant stated she was aware of this. Commissioner Jasper as what a half right-of-way was. Mr. Bednarz showed a map of the area and explained the mea . Motion by Greenwald, seconded by Kircn to recommend to the City Council approval of Resolution No. _, approving the propose split subject to the conditions in the attached resolution. Motion carried on a 6-ayes, O-na , -absent vote. Mr. Bednarz stated that this item would be before the Council at t Council meeting. . PUBLIC HEARING: ORDINANCE AMENDMENT (03-02) TO CONSIDER AMENDING ORDINANCE 266 TO MODIFY EXISTING RENTAL LICENSING REQUIREMENTS. Mr. Neumeister explained at the January 21,2003 Planning Commission meeting, several issues involving the proposed changes to the Rental Housing Ordinance were raised that needed further discussion. Mr. Neumeister discussed each of the issues with the Planning Commission in detail. Commissioner Greenwald asked if the people who were at the last meeting received the changes. Mr. Neumeister stated they did. Commissioner Jasper asked in section II, subsection 1 had a paragraph 8 and 9 which dealt with other violations ofMN Statutes 504b and 609, these have been moved to section 11, subsection 3, why were these moved. Mr. Neumeister stated they wanted to make sure that the tenants knew there were State Statutes covering this and not be explicit in terms of making them items in subsection I. He stated they felt in the adjustment, this was the proper place to be. Discussion ensued in regards to the State Statutes and what the tenants should be aware of. Motion by Greenwald, seconded by Casey, to open the public hearing at 7:41 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Mr. Eric Nyland, 2110 140th Lane NW, stated he liked the changes that were made since the last meeting but he still feels the owner occupants should be under license, otherwise owner occupants cannot be held accountable under the new Ordinance at all. -2..6- Regular Andover Planning and Zoning Commission Meeting Minutes -April 8, 2003 Page 6 Commissioner Greenwald asked why the City did not want to include single family home rental units in the Ordinance. Mr. Herb Blommel stated the reasoning behind this was they did not want to get into licensing single family homes because if they did that, people would go out of town for several months and lease their homes out which would make them fall under the licensing agreement. They wanted to stay away from it if possible. Commissioner Kirchoff stated the reason for the Ordinance is to protect the owner and other tenants from a bad tenant. The issues that would concern Mr. Nyland would probably fall under State Statute 609. Commissioner Jasper explained that he thought Mr. Nyland's idea was to reword the Ordinance to make this work for the owner occupied rental units, which could be done. Mr. Eric Nyland asked the Anoka County Sheriff if there was a way they could work with the owners on background checks. The sheriff stated at this point the BCA is the only one who does this. Mr. Neumeister stated for the record, he received a written comment from Mr. Kenneth R. and Connie Evans, 13542 Poppy Street N.W, owner occupant, stating they would like to see the rental Ordinance stay the way it is. Motion by Kirchoff, seconded by Vatne, to close the public hearing at 7:50 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. I Discussion continued in regards to the examples in the Ordinance and if they should list these and also with owner occupied rental licenses. Commissioner Greenwald asked if Sargent Platnum could go through the reporting process. Sargent Platnum stated all the reports on rental properties are coded so they can punch up a specific code and retrieve reports and calls to any rental property within minutes. Commissioner Greenwald asked if an owner would get notification of a call in a reasonable amount of time. Mr. Blommel stated that is what they are planning on doing. Commissioner Greenwald asked how much information would be given to the owner. Sargent Platnum stated they would need to follow the data privacy act. Discussion ensued in regards to sheriff calls to the property. Mr. Neumeister explained on page five ofthe Ordinance in regards to the second instance occurring within three months of an incident is a trigger point. If it is more than three months, they are back at square one so as long as it is more than three months, a tenant could have more than three calls within a year. Commissioner Jasper stated a second instance has to follow a first notice and as the Ordinance is written, he did not think a tenant could build a record. , -Z7- Regular Andover Planning and Zoning Commission Meeting Minutes -April 8, 2003 Page 7 Mr. Neumeister stated under the current Ordinance, without getting into further detail, Mr. Blommel could start this process that is laid out as currently set out. Commissioner Jasper stated he thought he could in regard to the City Council looking at suspending a license in some ways the Ordinance is inconsistent because then it talks about provisional licenses and they have different triggers, which talks about three in a year. The provisional license and suspension of the full license is somewhat inconsistent because it does not talk about the different notices. Discussion continued with the Commission reviewing the different sections of the Ordinance. Commissioner Jasper stated in section 2 of page one, he would like the definition changed to "Rental Dwelling as any dwellin!; unit building with two (2) or more living units with at least one ( I ) unit for hire. .." so if you are renting out your house, this would not apply but if a person had a duplex and rented out half of it, this Ordinance would apply. Mr. Blommel stated they have some doubles that are in town that are two family dwellings behind County Market that are single family as far as ownership so they may need to look at it so they would not apply. He stated the police reports do not show the owner/occupant homes as being a problem area. Discussion followed regarding what dwelling units should be included in the Ordinance. , Commissioner Jasper stated on page four, section II, subsection 1, there should be an / item eight added which would read "Criminal Statutes", which would cover 504b and 609 and then in subsection 3 they could delete part of the sentence stating "and Section 609 (i.e. Disorderly Conduct; Unlawful .\ssembly; Riot, Terroristic Threat; Presence at Unlawful.^.ssem-bly." Commissioner Greenwald asked if seven days was enough time to make any repairs to comply with the Compliance Order. Mr. Blommel stated the reason they made this seven days was due to smoke detectors. He felt going longer than two weeks for smoke detectors was too long. He would like to keep it at seven days with his discretion at extending it longer than seven days. Commissioner Jasper stated Compliance Orders deals with more than building issues, it can deal with disorderly issues and is the focus of this. He stated seven days seems too short for a landlord to resolve an issue with a tenant. Mr. Neumeister stated they could make this into two parts, if it is building related, it would be a certain number of days and if it is a disorderly issue, it would be dealt with another way. Commissioner Jasper stated this would be a good idea. Mr. Neumeister noted on page 5, sections 4-6 are rules that they have kept without change. He stated section 8 is where they would want to focus on and should be discussed further at the next meeting. -2%- \ Regular Andover Planning and Zoning Commission Meeting Minutes -April 8, 2003 Page 8 Commissioner Jasper stated Section 11, subsection I defines the disorderly uses and Section II, subsection 8 defines disorderly use differently and he felt these were not consistent and subsection 8 is not necessary because it is talked about in subsection 1. Mr. Neumeister asked if the Commission was comfortable with the number of calls to a unit before eviction. The Commission decided there was not a problem with the number of calls. Commissioner Jasper explained they talked about Section 12, subsection I b, at the last meeting in regards to domestic abuse not being counted. If the Commission's intent is that the calls not be counted, then the Ordinance would need to be changed to show this. He stated he thought domestic abuse should be counted as much as any other item but if that is the intent, the wording would need to be changed. Commissioner Kirchoff asked if criminal laws would come into effect. Chairperson Daninger stated they should leave this item for further discussion at the next meeting. Commissioner Greenwald asked if item 4, on page 7, monthly reports, is fair because they are giving a little bit ofleeway on getting the reports to the licensee. Mr. Neumeister stated this is related to the provisional license only and they have already been put on notice. They would need to give a report every month for six months and at the end of the six months, they need to have a clean record to get back to the regular \ license. Commissioner Jasper stated on item 4, this should pertain to the licensee. / Commissioner Vatne stated his question was pertaining to the provisional license and the concern on turn around time in getting notification to landlords for both provisional under "c" and then prior under the standard licensing. He stated he thought they needed to give timely notification to the landlords regarding problem tenants and to specify what timely notification is. Commissioner Greenwald asked if he wanted to put in a time frame on this or just state it as timely. Commissioner Vatne stated they should put a time frame on this so the landlord can try to do something about the problem tenant. Discussion ensued in regards to what would be considered timely for the Ordinance. Commissioner Greenwald asked if they needed to keep the "adequate lighting" in on page 7, section 14. Mr. Blommel stated this is in response to front doorway lights and the landlord needs to keep this in working order and replaced if broken off because most of the areas do not have street lighting. Commissioner Vatne stated they may want to discuss this further because he took this sentence to mean overhead lighting such as a parking lot. Commissioner Jasper stated on page 9, section 7 should read "Failure to comply with all terms of this Ordinance during the term ofthe revocation, suspension, or nOll renewal is a -2'1- I Regular Andover Planning and Zoning Commission Meeting Minutes -April 8, 2003 Page 9 misdemeanor" and delete the rest of the language. Mr. Neumeister stated they would , reword this. I Motion by Greenwald, seconded by Kirchoff, to continue this item until April 22, 2003. Chairperson Daninger noted that if they came to a conclusion on the units behind County Market, they would notify the residents and have another public hearing. Motion carried on a 6-ayes, O-nays, I-absent vote. P LIC HEARING: COMPREHENSIVE PLAN AMENDMENT (03-03) TO AD T PARK STUDY AS A COMPONENT OF THE 2020 COMPREHENSIVE PLAN. Mr. Neumeis r explained the item is in regards to a public hearing to consider adopting the Park Study a component of the 2020 Comprehensive Plan. At the March 11, 20 Planning Commission meeting, a public hearing was held to consider amending Ordl ce 10, Section 9.07 to incorporate recommendations from the Northwest Associated Con Itants, Inc. (NAC) study. In further review of Ordinance 10, Section 9.07, the ordinance r rs in a couple sections to the Comprehensive Plan. To ensure standards for how the pa s will be developed and/or how the park dedication fee is being determined, the Compreh sive Plan is requested to be amended to add the Park I Dedication Study as an addendum. e City Attorney's letter explains that this is needed to withstand any judicial scrutiny in the vent an applicant brings a court challenge to the dedication requirements for residential de opments. Motion by Greenwald, seconded by Kirchoff, to pen the public hearing at 9:36 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. There was no public input. Motion by Kirchoff, seconded by Casey, to close the public 11 carried on a 6-ayes, O-nays, I-absent vote. Commissioner Jasper asked if the letter and documents are stating the are not addressing the commercial/industrial park fees, just the residential development. Neumeister stated he believed that was correct. Commissioner Greenwald stated the key to this is the park study is required and ey are fulfilling the requirement by doing this and they do not need to bring in any comm Mr. Neumeister stated this was true. -30- , Regular Andover Planning and Zoning Commission Meeting Minutes - April 22, 2003 Page 3 ~ PUBLIC HEARING: ORDINANCE AMENDMENT (03-02) TO CONSIDER '. AMENDING ORDINANCE 266 TO MODIFY EXISTING RENTAL LICENSING REQUIREMENTS (CONTINUED FROM APRIL 8, 2003). Mr. Neumeister explained that at the April 8, 2003 Planning Commission meeting, several issues involving the proposed changes to the Rental Housing Ordinance were raised that needed further discussion. Mr. Neumeister discussed the issues and answers to the issues with the Commission. Commissioner Jasper stated on page one, section three, should read"... allow to be occupied or let to another fef a living unit...", on page four, section ten, the sentence should read "No operating dwelling unit license shall be transferable..." and under section eleven, subsection one, number eight the sentence should read "Violations of State Criminal Laws (State Statute Chapter 609); also under subsection three, the sentence should read "Landlords and Tenants should also be aware of other rules and regulations as stipulated in State Statutes, Section Chapter 504B." On page six, section twelve, subsection one should read".. .Licensed living units in a rental dwelling that have..." On page seven, section 12(2) (A) gives reference to section 11 (A) (1), there is no section (A) (I), it should read section 11, subsection 1. On page ten, section nineteen, Licensee should be plural. Mr. Neumeister discussed issue one with the Commission. Acting Chairperson Kirchoff asked in looking at the changes, what are they trying to do. Are they trying to add government to this or are they trying to make safe rental housing for those persons who do rent. He stated the only one affected would be the one renting from the landlord. If the tenant does not like the landlord, it would be in the best interest for the tenant to leave that unit. He stated once you bring a third party into the equation, this is where the Ordinance helps. He stated he sees no reason why they would want to license an owner/occupied unit. Mr. Neumeister discussed issue two with the Commission. Commissioner Vatne stated he thinks they are trying to protect residents who live near these rented units. Generally speaking an owner occupied unit with only one tenant, you would think would be more stringent watch on that tenant and ifthere was a problem they would act on it but that is not always the case. He stated this is the concem he has and he is fearful that this would arise and become a problem. He stated from a consistency standpoint, within the City all rental units would be subjected to this new Ordinance and it would make it simpler to enforce. Commissioner Gamache stated if they are going to license rental units, they should license all of them. He stated they have received letters and a resident has asked to be "- / -31- r Regular Andover Planning and Zoning Commission Meeting Minutes - April 22, 2003 Page 4 licensed. He stated they are not only protecting people in the rental units, they are also / protecting neighborhoods and everything else. Commissioner Jasper stated the point Acting Chairperson Kirchoff makes is a good one but he still leans the other way because there is a consistency argument to be made and everyone should have the same rules. He stated these are income-producing entities and they should all play by the same rules. Acting Chairperson Kirchoff asked what would occur if it is a single family home and what recourses would happen with these. Mr. Neumeister stated according to the Ordinance, it would have to be two units on one lot, a single family home or townhouse would have their own lot under their unit, so it would not apply to them. Discussion ensued in regards to what type of dwelling units should be included in the Ordinance. The Commission decided to include the owner/occupied homes in the Ordinance for licensing. Mr. Herb Blommel stated they are in the process oflicensing and he wondered if they would place this in effect for the next licensing period. Commissioner Gamache asked what the legalities of this would be. Mr. Neumeister stated they have been informing the owner of the Ordinance change all along. He stated once it comes to the City Council and they approve it, he would assume it would go into effect immediately so the twelve owner occupied units should be made / aware of this. Chairperson Daninger arrived at 7:36 p.m. Mr. Neumeister discussed issues three through five with the Commission in regards to incidences leading up to provisional license and revocation of license. Mr. Neumeister discussed issue five with the Commission. After discussion the Commission added wording to section eleven, subsection nine to indicate "violations of the housing maintenance code.", so it would be very specific as to what the seven days would be regarding. Mr. Neumeister discussed issue six with the Commission. Commissioner Vatne stated when they made the change with the new page for issue number three, there was one spot that on page five, subsection five, the information should reference Section II (4). Commissioner Jasper agreed it should read Section l.1ill. Commissioner Vatne stated that was correct. Commissioner Vatne stated the next section should read Section 11(5). Commissioner Jasper stated it should read Section 11 (4) and (5). / -3 Z-- I Regular Andover Planning and Zoning Commission Meeting Minutes - April 22, 2003 Page 5 Commissioner Jasper stated Section 11(8) (E) should be removed from the Ordinance because if a tenant has two strikes from another property, they cannot give the landlord a third strike without him having notice of the first two at the other property. His suggestion that the entirety of Subsection 8 be stricken but at a minimum 8(E) be stricken. Commissioner Vatne stated he would prefer to strike (E) only. Commissioner Kirchoff asked if A-D were inclusive of every combination of who would be in there. He would hate to see this become a loophole of some kind. Mr. Neumeister stated they previously discussed that if a police call goes to that address, it would not matter whose it was as long as it was a verified call to the address. Commission agreed to take Section II (8) out of the Ordinance. Mr. Neumeister discussed issue seven with the Commission. Mr. Neumeister discussed issue eight with the Commission in regards to including domestic abuse as a strike against the renter. The Commission decided not to include domestic abuse calls as a negative strike against the renter in the Ordinance. Mr. Neumeister discussed issue nine with the Commission. Commissioner Gamache stated he thought this was a concern of one of the owners at one of the previous meetings. If they are not getting notification in a timely fashion, they cannot act on it and they could get multiple violations before being notified. He stated he thought they were going to get something from the sheriff s office stating how long they get notification out to the landlords. Mr. Blommel stated they send the reports to him and the reports looked like there was a two-week time period for the sheriffs department to get him a report. He did not know if this could be done any quicker. Discussion ensued in regards to whether or not deadlines should be put on the delivery of reports to the landlords. Chairperson Daninger stated the Commission should guide staff to do some research and let Council know there was a split but that was what the Commission recommended. He stated that timeliness is important here but he would hate to put this on the sheriffs department and he wanted to make sure they do not take a deputy off of the street to file reports. Mr. Neumeister discussed the last issue with the Commission. Commissioner Jasper stated in Section 16(8) the sentence should read "...Failure to comply with all terms of this Ordinance is a misdemeanor." The Commission agreed. -33- I Regular Andover Planning and Zoning Commission Meeting Minutes - April 22, 2003 Page 6 Motion by Gamache, seconded by Vatne, to open the public hearing at 8:30 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Greenwald) vote. Mr. Jason Shutz, 1970 147th Court, indicated that he would like to have a timely report from the Sheriff s Department. He wondered instead of Mr. Blommel getting a monthly report, could the Sheriffs office send out a weekly report to each city in the county for a quick turn around time. He explained that most landlords try to go to court in the beginning of the month so if the tenant needs to leave, they could have a new tenant in by the first of the next month. Otherwise, there are cash flow problems. He stated there could be other situations where something happens that the City and the owners do not find out about until it is too late. He stated in one of the previous meetings, he recommended having a personal letter sent directly to the landlord from the sheriff and bypassing Mr. Blommel so it is a quick turnaround time. Mr. Neumeister stated for the record, they did receive a letter from Mr. Kevin Gerads regarding the changes to the Ordinance. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 8:40 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Greenwald) vote. Chairperson Daninger stated the concern is for the smaller units also. Commissioner Jasper stated as indicated in the public hearings, there would be support for this. , Chairperson Daninger stated the feedback was that the owners were the ones eager for this. Commissioner Jasper explained on page seven, section 12 (2)(A), the sentence should read". ..reduce the number of police er-fire calls described in Section 11, Subsection WEB or 12 over the six month period..." because neither Section 11 or Section 12 talk about fire calls at all, it only has to do with police calls. Commissioner Vatne stated on page one, under Section Two, the sentence should read "to charge a rental charge fee for the use of a living unit in a rental dwelling." He indicated on page two, they should identify some dates and helps with the milestones on what has to happen when. Commissioner Gamache stated he preferred not having dates in case they begin to have different license renewal dates in the future. The Commission decided to leave the wording alone. Commissioner Jasper stated section nine deals with the inspections for the housing code and section thirteen says that each rental unit is subject to the rental code so he would move this section between Sections eight and nine for consistency to make it more logical to follow. / -sr- I Regular Andover Planning and Zoning Commission Meeting Minutes - April 22, 2003 Page 7 Chairperson Daninger stated the only issue that needed to be discussed was item nine. " Commissioner Gamache stated he was only throwing out a day because they need to have something there so the landlord has an idea that they will get enough notice to make changes. He stated the reason behind amending the Ordinance is to make the neighborhoods a better place to be and he thought they should tum it over as quickly as possible and maybe have the Sheriffs' Department hire a secretary to make up these reports. Commissioner Kirchoff stated the true spirit is to make these work and he would like staff to work with the Sheriff s Department to expedite the reports as quickly as possible. Chairperson Daninger stated he that if they indicated a timeline that is reasonable and prudent and as quick as possible is what they would be looking for. Commissioner Vatne stated they are setting in place a process that is very specific in all of the language they have scrutinized over the date and timing. Now they have a necessary fundamental in order to make this work and ifit does not happen in a timely manner, everything else breaks down and will not work. Chairperson Daninger stated he agreed it needs to have a timeline put on it and maybe it is a number of days and they will let the City Council know their intentions. Commissioner Casey stated he agreed it should be a reasonable and prudent time because people are doing their best to get the information out but they do not want to tie up the Sheriffs' Department for this. Commissioner Kirchoff stated he would agree with reasonable and prudent. , Commissioner Gamache stated he would be comfortable with a time. Commissioner Vatne stated he would want a time line. Commissioner Jasper stated he would agree with reasonable and prudent. Chairperson Daninger stated he would want reasonable and prudent to be the wording in the Ordinance. Commissioner Vatne asked what reasonable and prudent meant. Chairperson Daninger stated it means in a timely fashion, no delay. Motion by Kirchoff, seconded by Jasper, to recommend to the City Council approval of Resolution No. _, approving the Rental Housing Ordinance Amendment. Motion carried on a 4-ayes, 2-nays (Vatne, Gamache), I-absent (Greenwald) vote. It was noted that the two negative votes would have approved this if the time was discussed and a certain timeline was included in the motion. -3s- - I Regular Andover Planning and Zoning Commission Meeting Minutes - April 22, 2003 Page 8 Mr. Neumeister stated that this item would be before the Council at the May 6, 2003 City Council meeting. OTHER BUSINESS. Mr. Neumeister updated the Planning Commission on related items. ADJOURNMENT. Motion by Gamache, seconded by Kirchoff, to adjourn the meeting at 9:01 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. , -3(- I , , (li) '\ CITY OF ANDOVER , 1685 CROSSTOWN BOULEY ARD N. W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYEKMN.US TO: Planning & Zoning Commission CC: John Erar, City Administratot Will Neumeister, Community evelopment Director W~ David Berkowitz, City Engineer':t5Dp FROM: Todd Haas, Parks Coordinator~ SUBJECT: Consider Comprehensive Plan Amendment to Adopt Park Study Addendum-Parks DATE: May 6, 2003 INTRODUCTION This item is in regard to adopting the Park Study addendum as a component of the 2020 Comprehensive Plan. DISCUSSION J At the March I I, 2003 Planning Commission meeting, a public hearing was held to consider amending Ordinance 10, Section 9.07 to incorporate recommendations from the Northwest Associated Consultants, Inc. (NAC) study. In further review of Ordinance 10, Section 9.07, the ordinance refers in a couple sections to the Comprehensive Plan. To ensure standards for how the parks will be developed and/or how the park dedication fee is being determined, the Planning Commission held a public hearing based on a recommendation from City staff to consider a Comprehensive Plan amendment. Also, the City Attorney's letter explains that this is needed to withstand any judicial scrutiny in the event an applicant brings a court challenge to the dedication requirements for residential developments. The City Council should already have a copy of the NAC Study. By adopting this as a part of the Comprehensive Plan, this would then establish the "essential nexus" between the development of land and the need for park dedication. The Planning Commission reviewed and recommended the amendment to the Comprehensive Plan. Upon adoption by the City Council, this will be forwarded to the Metropolitan Council for their approval. ACTION REOUESTED The City Council is requested to review and adopt the resolution approving the Park Study as part of the Comprehensive Plan. RespectfuI~ tfK~ Attachments Resolution Approving Comprehensive Plan Amendment Letter from Bill Hawkins Planning Commission Minutes (April 8, 2003) r , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO 1L- A RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT TO ADOPT THE PARK STUDY AS A COMPONENT OF THE PARKS CHAPTER. WHEREAS, the Andover Review Committee has reviewed the Parks Study and recommends it be made a part of the City Comprehensive Plan (Parks Chapter); and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said Park Study and inclusion of it into the Comprehensive Plan; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the Park Study and inclusion of it into the Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Park Study as an addendum to the Parks Chapter of the Comprehensive Plan, subject to approval by Metropolitan Council. , Adopted by the City Council of the City of Andover this 6th day of May, 2003. CITY OF ANDOVER ATTEST: Victoria Volk, City Clerk Michael R. Gamache, Mayor -2-- r , LAW OFFICES OF William G. Hawkins and Associates 2140 FoURJ'H AVENUE NOR1H ILgal Assistant ANOKA, MINNESOTA 55303 , , WIllIAM G. HAWKINS TAMMI J. UVEGES PHONE (763) 427-8877 , BARRY A. SUllIVAN HOLLY G. PRovo FAX (763) 421-4213 E-MAn.. HawkLawl@ao1.com ca tL~ c.cW1c.i t December 2, 2002 PM!! t, ~ C"WL""'I)SI6.... Will Neumeister Andover City Hall 1685 Crosstown Blvd. NW Andover, MN 55304 Re: Andover Park Dedication Study Dear Mr. Neumeister: I have had the opportunity to review the Andover park dedication study dated November 25, 2002 and conducted by Alan Brixius and Deb Garross at Northwest Associated Consultants, Inc. (NAC). I wish to take this opportunity to summarize my review of that , study. THE STATUTE. The municipal planning and zoning statutes contained in Minn. Stat. Chapter. 462 specifically authorizes a municipality to adopt regulations which impose park dedication requirements as part of the plat approval process. Specifically, 462.358, Subd. 2b (2000) provides, in relevant part, as follows: "oo. the regulations may require that a reasonable portion of any proposed subdivision be dedicated to the public or preserved for conservation purposes or for public use as parks, recreational facilities as defined and outlined in Section 471.191, playgrounds, trails, wetlands, or open space; provided" that (a) the municipality may choose to accept an equivalent amount in cash from the applicant for part or all of the portion required to be dedicated to such public uses or purposes based on the fair market value of the land no later than at the time of final approval, (b) any cash payments received shall be placed in a special fund by the municipality used only for the purposes for which the money was obtained, (c) in establishing the reasonable portion to be dedicated, the regulations may consider the open space, park, recreational, or common areas and facilities which the applicant proposes to reserve for the subdivision, and (d) the municipality reasonably determines that it will need to acquire that portion of land for the purposes stated in this paragraph as a result of approval of the subdivision." / _'3- I Will Neumeister December 2, 2002 Page -2- This statute sets forth some important points: 1. The City is authorized to impose park dedication requirements as part of the plat approval process. 2. It must do so pursuant to regulations adopted as part of the plat review process. 3. The dedication amounts must be "reasonable." 4. At the option of the City, the dedication may be accepted in a cash equivalent amount. 5. The amount is to be determined based upon the "fair market value of the land no later than at the time of final approval." 6. A special fund is to be utilized. 7. The regulations should take into account the facilities which the applicant proposes to reserve for the subdivision. 8. The City must make a reasonable determination that the acquisition is necessary as a result of the subdivision. , COURT DECISIONS. The study prepared by NAC effectively summarizes some of the relevant caselaw regarding dedications. It should be remembered that a dedication is in the nature of an exaction, Le., private property is being acquired by the govemment without compensation. The U.S. Supreme Court has adopted a two-step analysis that is to be applied when determining whether or not a dedication requirement is lawful. Dolan v. City of Tigard, 114 S.Ct. 2309 (1994). The catch phrases for the two-step analysis adopted by the Supreme Court are "essential nexus" and "rough proportionality." In other words, to what "degree" is there a connection between the development and its impact on the park system. 114 S. Ct. at 2317. In the first or "essential nexus" step, the City must demonstrate that a sufficient relationship exists between the property to be developed and the City's need for the dedication. In other words, the city must be able to demonstrate that it will experience an increase in demand for or burden upon its park system as a direct result of the development. Can the City demonstrate that as a result of the project there will be an increased demand and burden placed upon the park system? In the second or "rough proportionality" step, the focus is not on the need for the dedication, but on the amount of the dedication. The Supreme Court did not indicate that a precise mathematical calculation is required but indicated that "the City must make some -'/- I Will Neumeister December 2, 2002 Page -3- sort of individualized determination that the required dedication is related both in nature and extent to the impact of the proposed development." 114 S. Ct. at 2319-20. In other words, the size of the amount of the dedication must be roughly proportionate to the size of the burden placed upon the park system as a result ofthe development. Minnesota courts have adopted the two-step analysis from Dolan. Kottschade v. City of Rochester, 537 N.W.2d 301 (Minn. Ct. App. 1995). See, also, Middlemist v. City of Plymouth, 387 N.W.2d 190 (Minn. Ct. App. 1986); and Collis v. City of Bloomington, 246 N.W.2d 19 (Minn. 1976). Consequently, the two-step "essential nexus" and "rough proportionality" test is the standard to be applied in Minnesota when determining the legality of platting dedication requirements. CITY OF ANDOVER COMPREHENSIVE PLAN AND ORDINANCE. ~ The Andover Comprehensive Plan contains a chapter on parks and open spaces. The Comprehensive Plan catalogues existing park facilities and provides goals and standards for expanding the system as the City continues to develop. The NAC study does an excellent job of summarizing the system and detailing the anticipated costs and needs for expansion of the park system in light of the anticipated growth of the City. The study adequately demonstrates the demands that anticipated growth will have upon the park system and the need for future additional funding to meet these demands. While the two- step Dolan analysis anticipates an "individualized determination," the study, comprehensive plan, and related documents effectively establish the "essential nexus" or first step required showing of a link between development and the need for dedication. The Andover subdivision ordinance sets forth the procedure the City currently follows in determining the park dedication requirements in the plat approval process. The ordinance correctly requires dedications to be reasonable, allows for cash equivalents, defines "market value," and allows for consideration of private open space development plans. The NAC study recommends some amendments to the subdivision ordinance. The recommended amendments are sensible and two recommendations merit further discussion. First, it is recommended that in calculating the amount of cash payments made in lieu of land dedications, the land be valued as of the time of final plat approval rather than as raw undeveloped land as currently contemplated by the ordinance. Minnesota law . authorizes municipalities to value land for dedication purposes at the time of final plat approval. Section 462.358, Subd. 2 b (a) (2000) provides: 'The municipality may choose to accept an equivalent amount in cash from the applicant for part or all of the portion required to be dedicated to such public uses or purposes based on the fair market value of the land no later than at the time of final approval... . " -~- I Will Neumeister December 2, 2002 Page -4- In the Collis case, the Supreme Court upheld the determination by the city to value the land as of the date of final plat approval rather than as raw undeveloped land stating: "The ideal point to evaluate the land for recreational purposes... is when the nature of the subdivision, its probable population, lot size, and other relevant factors can be reasonably known." 246 N.W.2d at 28. It is true that evaluating the land at the time of final plat approval will result in a greater dedication dollar amount. Importantly, it is also true that by evaluating the land at the time of final plat approval, the City will be in a better position to comply with the two-step Dolan analysis by making a more precise determinatiqn of the impact of the development upon the park system. Second, the NAC study illustrates the legal issue associated with the practice of charging a . park dedication fee for commerciallindustrial developments. This is because it is more difficult to calculate the impact that commerciallindustrial development will have upon the park system and satisfy the two-step Dolan standard. While it may be that the high quality of life offered by the City of Andover, which is in part based upon an excellent park system, is a factor considered by commerciallindustrial developers locating in the City, the connection between the existence of a commerciallindustrial development and an increased burden on the park system seems less obvious. Can the City articulate to what / degree a particular commerciallindustrial development will burden the park system? The law mandates an "individualized determination" which may be challenging for the City to achieve. I have concems about the ability of the City to sustain dedication requirements for commerciallindustrial developments if a challenge is brought. However, I am not aware of any court decisions on this point. In the NAC study, it is recommended that the commerciallindustrial property in the City pay a proportionate share of the anticipated future park system costs. The assignment of a portion of the overall cost to the commerciallindustrial property has the effect of decreasing the amount of the residential share. I have two concems. Fiist, a park dedication requirement for commerciallindustrial development will be more difficult to sustain if challenged. Second, should the commerciallind ustrial dedication requirement be successfully challenged, a shortfall will exist and the City will have to either rework its park dedication policies or provide funding from other sources. The NAC study does an excellent job of calculating the anticipated growth of the City and the concurrent financial needs of the park system. The study is consistent with the requirements of Dolan and demonstrates that the anticipated dedication requirements are roughly proportionate to the distribution of park system costs. I believe that this study, when combined with the comprehensive plan, its related documents, CitY ordinance, and appropriate meeting minutes and findings will be abundantly adequate to withstand judicial -{,- .. r Will Neumeister December 2, 2002 Page -5- scrutiny in the event an applicant brings a court challenge to the dedication requirements for residential developments. I trust this addresses the issues which you have raised. If you wish to discuss this matter further, please feel free to call. !tcere 1\ cc: John Erar Todd Haas Alan Brixius ( - -{- I . Regular Andover Planning and Zoning Commission Meeting Minutes -April 8, 2003 Page 9 " and delete the rest of the language. Mr. Neumeister stated they would Motion by Greenwald, seconded by Kuc o continue this item until April 22, 2003. Chairperson Daninger noted that if they came to a conclusion 0 units behind County Market, they would notify the residents and have another public hearing. Motion carried on a 6-ayes, O-nays, I-absent vote. .. PUBLIC HEARING: COMPREHENSIVE PLAN AMENDMENT (03-03) TO ADOPT PARK STUDY AS A COMPONENT OF THE 2020 COMPREHENSIVE PLAN. Mr. Neumeister explained the item is in regards to a public hearing to consider adopting the Park Study as a component of the 2020 Comprehensive Plan. At the March 11, 2003 Planning Commission meeting, a public hearing was held to consider amending Ordinance 10, Section 9.07 to incorporate recommendations from the Northwest Associated Consultants, Inc. (NAC) study. In further review of Ordinance 10, Section 9.07, the ordinance refers in a couple sections to the Comprehensive Plan. To ensure standards for how the parks will be developed and/or how the park dedication fee is being determined, the Comprehensive Plan is requested to be amended to add the Park Dedication Study as an addendum. The City Attorney's letter explains that this is needed to withstand any judicial scrutiny in the event an applicant brings a court challenge to the dedication requirements for residential developments. Motion by Greenwald, seconded by Kirchoff, to open the public hearing at 9:36 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. There was no public input. Motion by Kirchoff, seconded by Casey, to close the public hearing at 9:36 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Commissioner Jasper asked if the letter and documents are stating they are not addressing the commercial/industrial park fees, just the residential development. Mr. Neumeister stated he believed that was correct. Commissioner Greenwald stated the key to this is the park study is required and they are fulfilling the requirement by doing this and they do not need to bring in any commercial. Mr. Neumeister stated this was true. -3- r , Regular Andover Planning and Zoning Commission Meeting Minutes -April 8, 2003 Page 10 Motion by Jasper, seconded by Greenwald, to recommend to the City Council approval of Resolution No. _, approving adopting the Park Study as a component of the 2020 Comprehensive Plan. Motion carried on a 6-ayes, O-nays, I-absent vote. Mr. Neumeister stated that this item would be before the Council at the May 6, 2003 City Council meeting. Commissione 'rchoffthanked Mr. Neumeister for the format in the staffletter that was presented and state was very helpful. Chairperson Daninger stated he reciated the Commission Members taking the time to look into and discuss the rental ordina ADJOURNMENT. Motion by Greenwald, seconded by Kirchoff, to adjourn the meeting Motion carried on a 6-ayes, O-nays, I-absent vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver OjJSite Secretarial, Inc. -1- I @ \ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and City Council CC: John Erar, City Administrator~ Will Neumeister, Community evelopment Director wi./'- David Berkowitz, City EngineerJ:>.1>3 FROM: Todd Haas, Parks Coordinator ~ SUBJECT: Consider Ordinance 10 Amendments / Park Dedication Requirements - Parks DATE: May 6, 2003 INTRODUCTION This item is in regards to consider amending Ordinance 10 to incorporate recommendations from the Northwest Associated Consultants, Inc. (NAC), Park and Recreation Commission, and Planning Commission regarding Park Dedication requirements specified in Ordinance 10.. DISCUSSION In June of 2001, the City Council authorized NAC to prepare a Park Comprehensive Study concerning park dedication standards and the ordinance amendments suggested to implement the Park Plan Chapter of the Comprehensive Plan. Since June 2001, NAC addressed the future park needs and dedication standards for the current 2020 MUSA and the two potential rural reserve areas. This study was reviewed by the City Council on January 7, 2003. Based on the discussion by the City Council, a fee was adopted of $2,155 per unit for residential. The 10% market value for industrial/commercial did not change. Although the fees were approved, the Ordinance 10, Section 9.07 amendments that were recommended still need to be considered and approved by Council. Attached for your review is a memo dated November 25, 2002 from NAC regarding recommendations to be made to Ordinance 10 and a letter from the City Attorney dated December 2,2002 regarding the summary of the study. Each City Council member should already have a copy of the original NAC study. I ACTION REQUESTED The City Council is requested to review and recommend the approval of the Ordinance 10 amendments as recommended by the Planning Commission. Respectfully submitted, ~/~ Todd Haas Attachments: NAC Park Dedication Study Amended Ordinance 10 (Section 9.07) Planning Commission Minutes (March 11, 2003) Letter from City Attorney cc: Jim Lindahl, Park & Recreation Commission Chair -2- r CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 10 - AN ORDINANCE AMENDING SECTION 9.07 OF ORDINANCE 10 (SUBDIVISION ORDINANCE) WITHIN THE CITY OF ANDOVER. THE COUNCIL OF THE CITY OF ANDOVER ORDAINS THAT THE SECTIONS THAT ARE STRICKEN OUT SHALL BE REMOVED, AND UNDERLINED SECTIONS SHALL BE ADDED TO SECTION 9.07 OF ORDINANCE 10 AS FOLLOWS: 9.07 Parks, Playgrounds, Open Space and Public Uses. (lOA, 9-13-74) 9.07.1 Lands of Public Use or Other Provisions. Pursuant to Minnesota Statute, Chapter 462.358, as amended, the City Council of the City of Andover shall require all owners or developers, as a prerequisite to approval of a plat, subdivision or development of land, to convey to the City or dedicate to the public use, for park or playground purposes, a reasonable portion of the area being platted, subdivided or developed as hereinafter specified. Said portion to be approved and acceptable to the City or in lieu thereof, the owners or developers shall, at the option of the City, pay to the City for the use in the acquisition of public parks, open space and playgrounds, development of existing public park and playground sites, and debt retirement in connection with land previously required for public parks and playgrounds. an equiyalent amount in cash based upon the undeveloped land value of that portion of said land that would have otherwise been required to be dedicated. Any park cash contributions based on market yalue for commercial/industrial zoned property property is to be determined as identified in Section 9.07.5 are to be calculated and established based on the land yalue at the time of final plat. Anv park cash contributions for residential zoned property is to be determined as identified in Section 9.07.5. The form of contribution (cash or land) shall be decided by the City based upon need and conformance with approved City comprehensive plans. 9.07.2 Dedicated Land Requirements. Any land to be dedicated as a requirement of this section shall be reasonably adaptable for use for active park and recreation purposes and shall be at a location convenient to the people to be served. Factors used in evaluating the adequacy of proposed park and recreation areas shall include size, shape, topography, geology, tree cover, access and location. Also land dedication shall be selected based on the park land need defined by the Andover Park System Plan. Active park land areas shall be exclusive of wetlands, slopes exceeding: 12 percent ponding: areas. or other features unsuitable for active park development. The City may accept natural open space or passive park containing: unique natural environmental features as part of the park land dedication. Selection of park land for dedication shall be at the discretion of the City Council, based on the policies and recommendations of the Comprehensive Plan and the Comprehensive Park System Plan. r 9.07.3 Standards for Determination. The Park and Recreation Commission shall recommend to the City Council adoption of the Comprehensive Park Development Plan for determining what portion of each such development should reasonably be required to be so conveyed or dedicated. Such Comprehensive Park Development Plan may take into consideration the zoning classification assigned to the land to be developed, the particular proposed use for such land, amenities to be provided and factors of density and site development as proposed by the owners or developers. The Park and Recreation Commission shall further recommend changes and amendments to the Comprehensive Park Development Plan to reflect changes in the usage of land which may occur, changes in zoning classifications and concepts and changes in planning and development concepts that relate to the development and usages to which the land may be put. 9.07.4 Park and Recreation Commission Recommendation. The Park and Recreation Commission shall, in each case, recommend to the City Council the total area and location of such land that the Commission feels should be so conveyed or dedicated within the development for park, playground, open space and public use purposes. 9.07.5 Cash Contribution in Lieu of Lands. In those instances where a cash contribution is to be made by the owners or developers in lieu of a conveyance or dedication of land for park, playground, open space or public use purposes, the Park and Recreation Commission shall recommend to the City Council the amount of cash said Commission feels should be so contributed. Such recommendation shall be based on the market value of the undeveloped land that would otherwise have been conveyed or dedicated. In lieu of land dedication, the City may require from the developer or owner a cash contribution which is based on a fee per lot/unit basis for the development of residential zoned property. In the case of the development of commercial/industrial zoned property, the City may require a cash contribution from the developer or owner which is based on ten (10%) percent of the market value of the land. These fees are established and adopted by the City Council resolution and are effective for any plat that has not received preliminary plat approval after the date of publication of this ordinance. The fees would also apply to plats that have received preliminary plat approval, but have not received final plat approval by the City Council within twelve months of the publication date of this ordinance. (IOCC, 4-20-99) If an extension is requested of the preliminary plat beyond the twelve months. the fee that is in effect at the time of the extension is the fee that is to be contributed. Park cash contributions are to be paid to the City prior to the recording of the final plat at the county. The City Council may require the payment at a later time under terms agreed upon in the development agreement. Delaved payment may include interest at a rate set by the City. If the applicant or developer does not believe that the estimates contained in the City fee schedule (pursuant to this park dedication analysis) fairly and accurately represent the effect of the subdivision on the park or trail system of the City, the applicant or developer may request that the City prepare an in-depth studv of the effect of the subdivision on the park and trail svstem and an estimate of that effect in money and/or land. All costs of said study shall be borne by the developer or applicant. If the developer or applicant requests the preparation of such a study. no application for development submitted shall be deemed , complete until the studv has been completed and a determination is made as to the -'I- I appropriate amount of land or money necessary to offset the effects of the subdivision. If a combination of cash and land dedication is required. the cash contribution to the City would be determined as follows for residential zoned property: Step 1 _ Total acreae:e of plat multiplied by ten percent (minimum required land dedication) yields the required land to be dedicated. Step 2 _ Actual acres of park to be dedicated divided bv the required land to be dedicated yields the percent of land that must be dedicated. Step 3 - "Total Park Dedication Fee" will be determined by establishine: the ultimate number of residential lots beine: dedicated (if no Park land was dedicated) multiplied by the park dedication fee per unit. Step 4 _ Divide the "Total Park Dedication Fee" by the required land to be dedicated. This yields the "Fee Per Acre". Step 5 _ Multiply the "Fee Per Acre" by the acres of park to be dedicated. This yields the dollar value of credit for land beine: dedicated. Step 6 _ "Total Fee" minus the dollar value of credit for land beine: dedicated yields the dollar amount and/or balance due in Park Dedication Fee. 9.07.6 Market Value of Lands. "Market Value", for the purposes of caIculatine: the / commercial/industrial park dedication fee as required by this Ordinance shall be determined as of the time of the final plat without improvements in accordance with the following: A. The Park and Recreation Commission and owners or developers may recommend to the City Council the market value. The City Council after reviewing the Park and Recreation Commission's recommendation, may agree with the owner or the developer as to market value. (IOBB, 8-4-98) B. The owner or the developer may select from a list, one of three accredited appraisers that has been approved by the City to establish the market value. The appraisal shall be at the expense of the owner or the developer. Such appraisal shall be accepted by the City Council and the owner or developer as being an accurate appraisal of "market value". (lOBB, 8-4-98) 9.07.7 Density and Open Space Requirements. Land area so conveyed or dedicated for park, open space and playground purposes may not be use by an owner or developer as an allowance for development as set out in the City Zoning ordinance. The land shall be in addition to, (except for 9.07.8), and not in lieu of, open space requirements for Planned Unit Developments pursuant to the City Zoning Ordinance. 9.07.8 Credit for Private Open Space. Where private open space for park and recreation / purposes is provided in a proposed development and such space is to be privately owned and maintained by the owner of that development, such areas may be used for credit at the discretion of -[;- I the City Council against the requirement of dedication for park and recreation purposes, provided the City Council finds it is in the public interest to do so and that the following standards are met: (1OZ,9-16-97) A. That yards, court areas, setbacks and open space required to be maintained by City Ordinances shall not be included in the computation of such private open space; B. That the private ownership and maintenance of the open space is adequately provided for by written agreement; C. That the private open space is restricted for park and recreation purpose by recorded covenants which run with the land in favor of the owners of the property within the development and which cannot be eliminated without the consent of the City Council; (1 OZ, 9-16-97) D. That the proposed private open space is reasonably adaptable for use for park and recreational purposes, taking into consideration such factors as size, shape, topography, geology, access and location of the private open space; E. That facilities proposed for the open space are in substantial accordance with the provisions of the recreational element of the Comprehensive Plan, and are approved by the City Council and; / That where such credit is granted, the amount of credit shall not exceed F. one hundred (100%) percent for the development of the amount calculated under Section 9.07.10. (lOZ, 9-16-97) 9.07.9 Park and Recreation Commission Administrative Procedures. The Park and Recreation Commission shall establish such administrative procedures as they may deem necessary and required to implement the provisions of this Ordinance. 9.07.10 Dedicated Land, Minimum Area. Developers of land within the City of Andover shall be required to dedicate to the City for park, open space and playground purposes as a minimum that percentage of gross land area as set out below: Requirement A. Residential 10% (1OZ,9-16-97) B. Commercial-Industrial 10% 9.07.11 Metes and Bounds Lot Splits. The Park and Recreation Commission may recommend cash payment in lieu of park land on metes and bounds lot splits less than twenty (20 a.) acres in size. The payment amount shall be determined through the same process outlined in Section 9.07.5. (lOP, 12-19-89; 10CC, 4-20-99) / -h- r NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby adopt the above amendments to Ordinance No.1 0 (Section 9.07). Adopted by the City Council of the City of Andover this 6th day of May, 2003. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk -7- r F'&.(E. ~(;>'Y NORTHWEST ASSOCIATED CONSULTANTS, IN C. 5775 Wayzata Boulevard. Suite 555. St. Louis Park. MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837 planners@nacplanning.com ~e. - '-'+y ~.c.il . - ,_,.,. ~ ~ec:. ~CtttfMlj~11 MEMORANDUM - e,'l/ H",w~s / tlVy A~r..et -{F~"I&P Itl~.f'lrn.) TO: Todd Haas /WiII Neumeister FROM: Alan Brixius / Deb Garross DATE: November 25, 2002 RE: Andover Park Dedication Study FILE NO: 111.06 On November 14, 2002, the Andover City Council and Park Commission met to discuss the November 11, 2002 Andover Park Dedication Study. At that meeting, a number of issues were raised that required further attention. This memo is intended to provide response to the outstanding issues related to that meeting. The City Council and Park Commission discussed whether it was more appropriate to have a percentage of land value versus a cash per unit or acre dedication. In the discussion, the Council cited the Collis vs City of Bloomington 1976 lawsuit as the rule of thumb for park dedication and believed that the 10 percent dedication in relationship to current land values in Andover would provide adequate funds to cover future park expenses. It is important to note that in that finding, the court indicated that the 10 percent requirement might be arbitrary as a matter of law because it does not consider the relationship between the particular subdivision and the recreational need of the community. Subsequent lawsuits, both Dolan vs Tigard 1994 and Kottschade vs City of Rochester 1995 indicated that the City has the burden of proving the required relationship between property development and the City's need for the land dedication that an essential nexus exists between the land and/or park dedication and the land use and that the distribution of cost is roughly proportionate to benefit received. In this respect, it is imperative that whether the City chooses a percentage of land value or a cash per unit or acre dedication, that we demonstrate a roughly proportional benefit to each land use that contributes to the park system demand. To accomplish this objective, the study took the following steps: 1. . We identified the City-wide ultimate park system and assigned a value to allow us to define the system benefit throughout the community. -'1- I . 2. We examined the City's existing and forecasted population, household characteristics. The growth assumptions within the study are reflective of the City's Comprehensive Plan and the Comprehensive Sewer Plan related to future residential densities and household sizes. These documents provide us with continuity between the City's planning efforts. 3. We examined the proportional distribution of the ultimate park system value between existing development and future growth. This analysis indicates that the park system is currently overbuilt, providing capacity within the existing system for new growth. This is exhibited in Table 8 of the report on page 14. 4. Tables 9, 10, and 11 of the November 11, 2002 study provides estimated park dedication fees per residential unit based on three different growth scenarios and three different park systems scenarios. Based on the aforementioned factors, staff recommended that Table 10 be considered as the most likely development alternative that the City may pursue. This includes build out of the 2020 system with one additional community ballfield complex. The result of this would be a 2020 park dedication fee per residential unit of $2,607. This fee would be reduced if either Rural Service Area 1 or Rural Service Area 2 were added to the 2020 MUSA. At the November 14, 2002 workshop meeting, the City Council and Park Commission , suggested that we will maintain the park dedication requirements for commercial! industrial land uses in the current position. In making this decision, the recommended cash contribution per residential unit will be reduced with the introduction of additional fees being collected from the commerciallindustrialland uses in the future. The attached tables reflect the anticipated commerciallindustrial park dedication fees that will be collected from future development and have been applied to the calculation for park dedication fees per unit. The following tables illustrate the impact that commerciallindustrial park dedication fees will have on reducing th~ fees per unit for residential development. -1-- 2 , . '\ TABLE 12 COMMERCIAUlNDUSTRIAL PARK DEDICATION FEE FORMULA Averaae Value Per Acres Pari< Dedication Per Acres 120,000 I per acre X 10% = $12,000 Pari< Dedication Per Acre Remaining CII Land Eligible Total C/I For Pari< Dedication Future Park Dedication $12,000 X 125 acres $1,500,000 TABLE 13 ESTIMATED PARK VALUE AND DEDICATION FEE WI NO ADDITIONAL COMMUNITY BALLFIELD COMPLEXES Total Estimated C/I Pari< Residential No. Housing Pari< Dedication System Value Dedication Share of Pari< Units FeelUnit S stem Residential 2020 33,678,322 $2,320 , Area 1 I Area 2 1 Rural Reserve Area 1 - Two additional Neighborhood Parks needed at total cost of $1,134,180 2 Rural Reserve Area 2- Three additional Neighborhood Parks needed at total cost of $1,701,270 TABLE 14 PARK VALUE AND DEDICATION FEE W/1 ADDITIONAL COMMUNITY BALLFIELD COMPLEX 3 Total Estimated C/I Pari< Residential No. Housing Pari< System Value Dedication Share of Pari< Units Dedication System FeelUnit Residential $2,504 37,481,593 Area 2 $39,548,683 1,500,000 38,048,683 19,042 $1,998 "Rural Reserve Area 1 and 2 - households per Area added to 2010 Census Data 1 Rural Reserve Area 1- Two additional Neighborhood Parks needed ata total cost of$1,134,180 2 RurafReserve Area 2- Three additional Neighborhood Parks needed at a total cost of $1,701,270 3 One Additional Community Playfield (similar to City Hall Complex) at a total cost of $2,669,091 I -/~- 3 I TABLE 15 PARK VALUE AND DEDICATION FEE W/2 ADDITIONAL COMMUNITY BALLFIELD COMPLEXES 3 Total Estimated CII Park Residential No. Park Dedication System Value Dedication Share of Park Housing Fee/Unit S stem Units Residential 39,016,504 14,516 $2,688 $41,650,684 Area 2 $42,217,774 1,500,000 40,717,774 19,042 $2,138 *Area 1 and 2 - households per Area added to 2010 Census Data , Rural Reserve Area 1 - Two additional Neighborhood Parks needed at a total cost of $1,134,180 2 Rural Reserve Area 2 - Three additional Neighborhood Parks needed at a total cost of $1,701,270 3 Two Additional Community Playfields ( similar to City Hall Complex) at a total cost of $5,338,182 RECOMMENDA TIONS Based on discussions at the November 14, 2002 City Council/Park Commission workshop, the following amended recommendations are offered: 1. To support the value of proposed cash dedications it is recommended that the City update its Subdivision Ordinance to incorporate the Minnesota Statute language specifying that land value (for the purpose of calculating park dedication) will be , I determined based upon the value of the land at the time of final plat The following language is suggested: Park cash contributions are to be calculated and established at the time of final plat approval. The City Council may require the payment at the time of final plat approval or at a later time under terms agreed upon in the development agreement. Delayed payment may include interest at a rate set by the City. 2. The current park system and plan is consistent with the Comprehensive Plan Land Use Plan and the City Council has determined that the value of this system should be equitably distributed among each of the benefited land uses including residential, commercial, and industrial. The City will maintain its current commercial and industrial park dedication requiring 10 percent of land value. Factoring the commerciallindustrial dedication into the overall park land dedication fee formulation, we would recommend that the City select the park dedication fee of $2,504 per residential unit to cover build out costs of the City's planned park system and the development of one additional community playfield. This per unit dedication amount may be adjusted per the alternative fee illustrated in Table 14 if the City chooses to expand its 2020 MUSA to include either Rural Reserve Area 1 or 2. A periodic review of land values and facility costs should be done to ensure that the park dedication fee remains current based upon market conditions. Staff recommends / ....1/- 4 I that the Engineering News Record Cost Index (ENR Cost Index) be utilized as the source to annually update facility values to account for inflationary factors. 3. In the event that the City Council chooses to add 2 additional Community Playfields to the overall system, a residential park dedication fees from Table 15 should be instituted. 4. The Subdivision Ordinance should be amended to provide an alternative to the developer to conduct an individualized study for the subdivision to determine park needs, should there be a question as to the applicability of the residential unit fee. The following language is suggested: If the applicant or developer does not believe that the estimates contained in the City fee schedule (pursuant to this park dedication analysis) fairly and accurately represent the effect of the subdivision on the park or trail system of the City, the applicant or developer may request that the City prepare an in-depth study of the effect of the subdivision on the park and trail system and an estimate of that effect in money and/or land. All costs of said study shall be bome by the developer or applicant. If the developer or applicant requests the preparation of such a study, no application for development submitted shall be deemed complete until the study has been completed and a determination is made as to the appropriate amount of land or money necessary to offset the effects of the subdivision. Based upon the experience of NAC Inc., no developer has requested a special study to determine individual subdivision impacts to a municipal park system to date. In I the event that a developer requests a special study, all costs of the study would be paid for by the developer. The study would consist of an analysis of the park system to define the improvements needed to complete the affected facilities. The analysis would include a review of the specific impacts the development project would have on the planned park facilities, current land value, current facility costs and other pertinent information. The resulting costs of the land and facilities needed to provide for the development project would be estimated and assigned accordingly to the development project. The recommended park dedication fees are based on the costs identified in Exhibit D. 5. The City should consider incorporating park redevelopment infrastructure planning as part of the 5-year Capital Improvements Plan. Minnesota Statutes specify that park dedication fees may not be used for maintenance purposes and therefore it is important for the City to continue to provide a separate budget fund for maintenance. In conferring with the City Attorney, it is possible to use park dedication fees for new or replacement of facilities. However, any park improvements above those identified in Exhibit 0 will need to be financed outside of the park dedication funds. As the park system ages, there will be an increased need to retrofit existing facilities, as they will have aged beyond their useful life in the older parks. Park dedication fees can be used to replace some facilities and infrastructure however, the City will need -I.b- 5 I to establish other sources to pay for replacement of the park system facilities in full developed neighborhoods or park service areas. The City has accepted a number of Mini and Neighborhood Park areas (65 acres or 12% of the total parkland), in the past which are not developable due to topographic and natural features constraints. These parks, while not providing active park facilities, contribute to the overall park system through the provision of aesthetic natural open spaces and passive recreational areas. Future land dedication shall be done in accordance with the following language: . Land dedication shall be selected based on the park land need defined by the Andover Park System Plan. Active park land areas shall be exclusive of wetlands, slopes exceeding 12 percent ponding areas, or other features unsuitable for active park development. The City may accept natural open space or passive park containing unique natural environmental features as part of the park land dedication. Selection of park land for dedication shall be at the discretion of the City Council, based on the policies and recommendations of the Comprehensive' Plan and the Comprehensive Park System Plan. CONCLUSION These changes represent the requests from the November 14, 2002 workshop meeting. Please review and contact me if you have any further questions on this material. I , / -/3 - 6 r "- , PLANNING AND ZONING COMMISSION MEETING - March 11,2003 The egular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called t rder by Acting Chairperson Kirchoff on March 11,2003,7:00 p.m., at the Andover Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Acting Chairperson Tim Kirchoff, Commissioners Tony Gamache, Rex Greenwald, Dean Vatne, Jonathan Jasper and Michael Casey. Commissioners absent: Also present: City P er, Courtney Bednarz Assistant 'ty Engineer, Todd Haas Community velopment Director, Will Neumeister Others OATH OF OFFICE Commissioner Casey read the Oath of Office to himself. APPROVAL OF MINUTES. February 25, 2002 Motion by Jasper, seconded by Greenwald, to approve the minutes as presented. carried on a 5-ayes, O-nays, I-present (Casey), I-absent vote. . PUBLIC HEARING: ORDINANCE AMENDMENT (03-01) TO CONSIDER AMENDING ORDINANCE 10 TO INCORPORATE RECOMMENDATIONS FROM THE NORTHWEST ASSOCIATED CONSULTANTS PARK STUDY. Mr. Haas explained that this item is in regards to a public hearing to consider amending Ordinance 10 to incorporate recommendations from the Northwest Associated Consultants, Inc. (NAC) regarding Section 9.07 (Parks, Playground, Open Space and Public Use). / -#-- r Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 2 Mr. Haas discussed the information and Ordinance changes with the Commission. Commissioner Greenwald asked who wrote the amendments. Mr. Haas indicated that staff wrote them based on the recommendation of the City CounciL Commissioner Greenwald asked if the City had any standards in regards to establishing the interest rate. Mr. Haas stated when the developer comes in to record their final plat, they have to pay all of their fees. The ordinance also allows the developer to pay the fee at a later date and interest would be based on the banks current rate. Commissioner Jasper stated in the cash contribution in lieu ofland in the Ordinance, it indicates the fee per lot unit set by the City Council but he does not see in the Ordinance how the City Council sets the per lot fee. It also states the fee is set at the time of the preliminary plat but it also states any park contributions are based on the value at the time of final plat and this seemed inconsistent. Mr. Haas stated the only time they are based on market value is for commercial and industrial because it is a unit charge. Mr. Bednarz explained this section of the Ordinance is referencing State Statute which allows the City to collect ten percent of the value per lot for park dedication and the formula the City uses to arrive at the park dedication rates is based on trying to get close to the ten percent of the market value. Commissioner Jasper stated what he was getting at was what appeared to be inconsistencies in the Ordinance. There was discussion in regards to dedicated land and how it is worded in the Ordinance and the fees associated with it. Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:23 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. There was no public input. Motion by Greenwald, seconded by Gamache, to close the public hearing at 7:24 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Commissioner Greenwald stated it was hard because they have not seen the entire study but through discussion, he thought some of the items were explained and Mr. Haas saw where the Commission wanted clarification. Commissioner Jasper stated he thought several things needed to be clarified on ordinance 9.07.1. He stated the additional language being added talks about cash contributions based on market value and the rest of the Ordinance as he read it says with residential property, it is either ten percent land or it's a per lot fee so the additional language should be amended to read "based on market value of commercial/industrial property." He noted the Ordinance does not currently address how a part land and part cash dedication is handled. Also how the City Council sets the per lot fee is not clear. He stated in the -jS- - I Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 3 , Ordinance, there is not any formal guidance for the City. He suggested language be added to the Ordinance regarding these two items. Commissioner Gamache stated the lot fee is set with a separate Ordinance the City already has and it is separate from what they are looking at. He stated what they are looking at is not necessarily what the fee is but what changes are to be made in the Ordinance. Mr. Bednarz stated with a simple fix they can explain the fees are established with the city's fee ordinance. Commissioner Vatne stated asked for language that speaks to actions on the part of the Council to resolve a partiallandlpartial cash transaction. Acting Chairperson Kirchoff stated in the case of part cash/part land, he thought that it was usually by the direction of the City. Mr. Haas stated how he interpreted the Ordinance; it has to be agreed upon by both parties. The commission also discussed how a new park dedication rate will apply if the applicant seeks to extend an approved preliminary plat beyond the 1 year timeframe. Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No. _, approving the Ordinance amendments with the changes made by the Planning Commission. Motion carried on a 6-ayes, O-nays, I-absent vote. / Mr. Bednarz stated that this item would be before the Council at the April I, 2003 City Council meeting. PUBLIC HEARING: SPECIAL USE PERMIT (03-04) FOR TEMPORARY GREENHOUSE OPERATION AT 2218 BUNKER LAKE BOULEVARD NW. Mr. Bednarz explained the EDA decided the temporary structure would not be allowed in the Andover Station development. Commissioner Greenwald stated he thought this would be a great place for one and he asked why the EDA voted against this. Mr. Neumeister stated the design standards do not allow for such a temporary structure and they were not willing to change the design standards. He stated the vote was four to two so there was some acceptance, but not overwhelming acceptance. He explained there was also one statement that the location in terms of reducing the number of parking stalls in a prime area of the parking lot was also the reason they did not want to see this there because it would take about twenty stalls near the front door. Commissioner Jasper asked if the EDA decides on an issue, is the Planning Commission prohibited from making a decision on that issue. Mr. Neumeister stated the EDA is the party to the covenants and the controlling interest in the covenants at this point because they are the controlling interest in terms of the number of properties still owned by the -/6'- , Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 4 \ , EDA at this time. He stated that when they established the design standards, those were some of the guidelines or covenants that people that owned property in the area had to abide by so when they made this decision, they would be making this as a group reviewing their own covenant documents to see ifthis would allow for it and they felt it did not and they were not willing to change it. Commissioner Gamache asked if Knowlans, when they built the store, knew they were not allowed to set up a greenhouse per the covenants when they moved in there. Mr. Neumeister stated they had to agree to the guidelines when they moved in but he did not think anybody read these. Commissioner Gamache stated they are putting one of their grocery stores at a competitive disadvantage for the summer because of this. Mr. Neumeister stated there was some mention by one of the EDA Commissioners about other greenhouse operations in the City that are taxpaying entities and that this would not be a taxpaying nursery or greenhouse operation because it is considered temporary and not taxed as such. PUBLIC HEARING: ORDINANCE AMENDMENT (03-02) TO CONSIDER AMENDING ORDINANCE 266 TO MODIFY EXISTING RENTAL LICENSING REQUIREMENTS. \ Mr. Neumeister explained that the Council discussed this issue in October 2002 and directed staff to provide additional research on potential changes to the Rental Housing Ordinance. The City Council reviewed a draft of the potential changes on February 26, 2003. Council directed staff to bring it forward to a public hearing at the Planning Commission on March 11,2003. During preparation of the changes, staff reviewed other cities that have adopted more stringent ordinances. The City of New Brighton was contacted, since they made such changes to their Rental Housing Ordinance in February 2001. There have been no legal challenges to their ordinance, at this point in time. This is partly due to significant discussions they had with the landlords before they adopted it in 2001. Mr. Neumeister discussed the information with the Commission. Commissioner Gamache asked if it was automatic according to the Ordinance being amended that it would automatically go to a provisional license after the second call or at the next renewal. Mr. Neumeister stated it is listed under provisional licenses in the Ordinance. He stated the fire indication under this section in the Ordinance, should be stricken. He stated the Ordinance does allow for an exemption of certain calls. Discussion ensued in regards to the number of calls per unit in the Ordinance before a license can be revoked. I -/7- I Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 5 , Commissioner Greenwald asked if the City expected any more rental units coming into the City in the future. Mr. Bednarz stated he did not expect anymore than what has already been approved. Commissioner Greenwald asked if the $75.00 fee was arbitrary or was it taken from another Ordinance. Mr. Neumeister stated about a year ago they worked through the building department, fire department and they arrived at the $75.00 fee is an accurate number for the amount of time spent doing inspections on the units and when there are problems and violations, they have to inspect the units again. He stated they did a very detailed analysis and it was determined the number was correct. Commissioner Jasper asked ifit was the intent when drafted. That it would be two calls to any apartment as opposed to any building. Mr. Neumeister stated it is two calls to any unit. Commissioner Jasper stated there needed to be clarification in regards to the use of units. He stated there were too many different ways dwelling/rental units are being used and is very confusing. Discussion ensued in regards to the wording in the Ordinance in reference to the different units and the wording that should be used. Commissioner Jasper stated they exempt domestic assaults so the statute would not apply if they had a single woman living in an apartment and the estranged husband came over and assaulted her but the Statute would apply if a stranger would come and threatened the woman. Mr. Neumeister stated that was his understanding. Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:59 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Mr. Eric Nyland, 2110 140lh Lane NW stated he was an owner occupant of a rental unit on the street. He stated he would like to clarify a couple of things. He asked if the copy of the Ordinance he received was the final copy. Mr. Neumeister stated this was the latest version. Mr. Nyland stated to his understanding, he would pay seventy-five dollars to rent out one unit in his building. Mr. Neumeister stated he would not pay any fee because he would be exempt. Mr. Nyland stated he believed he should have to hold a license so he would be covered under the Ordinance. Commissioner Gamache stated he agreed. He stated if a person is renting out a unit in Andover, they should hold a license on the property. Commissioner Vatne stated he understood exempt units to be different than what was discussed. Mr. Neumeister explained the definition of exempt units. There was discussion in regards to exempt units in owner occupied rental houses. / -13 - I Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 6 Mr. Nyland stated he was assuming that after adoption of this Ordinance, there would be inspection of all the units, would they be inspected immediately after this. Mr. Neumeister stated every two years they would be inspected with the license renewal except owner occupied units. Mr. Nyland stated he would like all units inspected, including his. He stated as far as conduct on licensed property, holding the landlord responsible is tough to do when the landlord can not even evict for these types of violations, how can his license be taken away from him on those grounds. Acting Chairperson Kirchoff stated this Ordinance is being used as a backup to help with evictions. Commissioner Greenwald stated Dave Almgren stated they can evict and the ordinance is only backup so the resident is making a valid point. Mr. Nyland asked if they knew what the State Statute says because he does not think they should write this Ordinance without knowing what the Ordinance states. Commissioner Jasper stated it would be advisable to put into a rental agreement regarding this Ordinance. He stated it was a legitimate concern because the Ordinance does not make it a violation of the Ordinance to have a disorderly juvenile. Mr. Nyland stated on section 14, landscape conditions, are these different standards than that of the single family home in Andover. Mr. Neumeister stated the units have to be kept up and are not necessarily the same as the single family homes. Commissioner Gamache stated his understanding of this was that any deviation to species or material be equal or better than what was previously approved. Mr. Nyland stated different standards for rental units are fine but they need to be fair. Commissioner Greenwald stated there is a difference with residential in landscaping because they approve each one on a case by case basis. Mr. Jason Shutz, 1970 14ih Court stated there is a lot of emphasis on what the landlord should do and he was wondering when there is police incidence, how soon would the owner be contacted to an occurrence. Mr. Neumeister stated if they are going to institute these changes, they need quicker report from the Sheriffs' Department which the Sheriffs' Department agreed to. Commissioner Greenwald asked if they should put in the Ordinance a requirement for timely reports from the Sheriffs' Department. Mr. Neumeister stated they could do this. Commissioner Gamache asked if they could put into the Ordinance that the owner of a building would have a police report in their possession within thirty days. Commissioner Greenwald indicated they would probably need to find out from the Sheriffs if this would be possible. Commissioner Gamache stated he did not know if this would be possible because of possible investigation in a case. Mr. Shutz stated he would like a report within five days every time there would be an incident because then he could issue an eviction notice and have time to clean up the unit and try to rent it out again with a minimal loss of income. -1"1- r Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 7 I Mr. Bednarz recommended putting the information and reports on a shared website for the owners to see. Commissioner Jasper stated he did not know if this would be possible because of privacy concerns and laws involving privacy. Mr. Bednarz stated he agreed that there were privacy issues and that would need to be addressed. Discussion ensued in regards to privacy and sharing information with the owners. Commissioner Vatne stated he believed the Ordinance was a database issue also with fairly complex reporting they were talking about and they need to have it work rapidly. Mr. Neumeister stated in New Brighton, the owners of the buildings formed a co-op to share information with each other regarding the tenants. Mr. Shutz stated he did not know if thirty-six owners would want to form a co-op. Mr. Neumeister suggested they could continue this item until they received more information from the sheriff and Mr. Amdahl regarding this discussion. Acting Chairperson Kirchoff stated this was a good idea. Mr. Matt McBride, 2600 138th stated he lived in one of the units for four years. He stated he was concerned about telling a tenant they were being held responsible for police calls, which would be grounds for eviction, what is going to stop them from calling the police two or three more times before they are evicted and making him lose his license. Commissioner Gamache stated it indicates in the Ordinance that if the owner is working on an eviction, the owner would not have any adverse license action brought against the owner. Mr. McBride asked if there is a problem with a building down the block and they called the police, would the call count against the caller. Commissioner Gamache stated it would not count against the caller; it would count against the offender, which is in section seventeen of the Ordinance. Motion by Vatne, seconded by Gamache, to close the public hearing at 8:51 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Acting Chairperson Kirchoff stated he thought it would be advisable to have the City Attorney and the Sheriff come to help them with this before it is sent to the City Council. Commissioner Greenwald stated he would not feel comfortable passing this onto the City Council without more information. He asked in regards to the landscape condition, do they need to be more specific. Commission Gamache stated he did not think any of the properties have an approved landscape condition. Commissioner Greenwald stated it was brought up in the public hearing and thought it should be looked at. Commissioner Vatne stated when he reviewed this, the discussion with the process in New Brighton, it took extra time to put this in place, but it saved time by reducing the -20- r Regular Andover Planning and Zoning Commission Meeting Minutes - March 11, 2003 Page 8 / number of calls. He thinks there is a fixed process that would be similar for Andover to install but the problem is they would not get the benefit by the number of call reduction because of the number of units. He stated there is a cost involved and he would like to get a better understanding of what the cost would be. He stated he would also like to find out what the turn around time would be for reports. Commissioner Vatne stated he was concerned with the strictness of the Ordinance on the landlord when the landlord can not be that strict with the tenants. Commissioner Jasper stated he is concerned with the reference to all the different units and he would like these better defined in the Ordinance. He stated he would support tabling this for further information. Commissioner Jasper stated in section eleven, it talks about violation of State law relating to possession of controlled substance, the State law differentiates between possession and sale and he would add this because a person can sell controlled substances without actually having them. He stated they should give a notice within a certain number of days and then give a certain amount of days to take the preventative steps. He thought it should be explicit and it should be a second incident after a notice is given. Commissioner Gamache stated he thought they should not require a landlord to respond any quicker to a notice than the City can respond to them. Commissioner Jasper stated they need to clarify the number of police calls to a building. It should be "two police calls per unit" and not "two police calls per building". Motion by Greenwald, seconded by Casey, to table this item for further discussion after revisions are made and to have a representative from the Sheriffs Department and City Attomey at the meeting. Motion carried on a 6-ayes, O-nays, l-absent vote. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. ADJOURNMENT. Motion by Greenwald, seconded by Gamache, to adjoum the meeting at 9:10 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. - 2/- I LAW OFFICES OF William G. Hawkins and Associates 2140 FoUKl'H AVENUE NOJml Legal Arsistant MOKA, MINNESOTA 55303 WIWAM G. HAWKINS TAMMI J. UVEGES PHONE (763) 427-8877 / FAX (763) 421-4213 BARRY A. SULLIVAN HOu.y G. PRovo E-MAn. HawkLawl@ao1.com December 2, 2002 ~I ~D: ~31~ ~I~ CITY OF ANDOVER Will Neumeister Andover City Hall 1685 Crosstown Blvd. NW Andover, MN 55304 Re: Andover Park Dedication Study Dear Mr. Neumeister: I have had the opportunity to review the Andover park dedication study dated November 25, 2002 and conducted by Alan Brixius and Deb Garross at Northwest Associated Consultants, Inc. (NAC). I wish to take this opportunity to summarize my review of that study. , THE STATUTE. The municipal planning and zoning statutes contained in Minn. Stat. Chapter, 462 specifically authorizes a municipality to adopt regulations which impose park dedication requirements as part of the plat approval process. Specifically, 462.358, Subd. 2b (2000) provides, in relevant part, as follows: .... the regulations may require that a reasonable portion of any proposed subdivision be dedicated to the public or preserved for conservation purposes or for public use as parks, recreational facilities as defined and outlined in Section 471.191, playgrounds, trails, wetlands, or open space; provided' that (a) the municipality may choose to accept an equivalent amount in cash from the applicant for part or all of the portion required to be dedicated to such public uses or purposes based on the fair market value of the land no later than at the time of final approval, (b) any cash payments received shall be placed in a special fund by the municipality used only for the purposes for which the money was obtained, (c) in establishing the reasonable portion to be dedicated, the regulations may consider the open space, park, recreational, or common areas and facilities which the applicant proposes to reserve for the subdivision, and (d) the municipality reasonably determines that it will need to acquire that portion of land for the purposes stated in this paragraph as a , result of approval of the subdivision." " -z..'1..- ; I Will Neumeister December 2, 2002 Page -2- / This statute sets forth some important points: 1. The City is authorized to impose park dedication requirements as part of the plat approval process. 2. It must do so pursuant to regulations adopted as part of the plat review process. 3. The dedication amounts must be "reasonable." 4. At the option of the City, the dedication may be accepted in a cash equivalent amount. 5. The amount is to be determined based upon the "fair market value of the land no later than at the time of final approval.. 6. A special fund is to be utilized. 7. The regulations should take into account the facilities which the applicant proposes to reserve for the subdivision. 8. The City must make a reasonable determination that the acquisition is necessary as a result of the subdivision. COURT DECISIONS. The study prepared by NAC effectively summarizes some of the relevant caselaw regarding dedications. It should be remembered that a dedication is in the nature of an exaction, Le., private property is being acquired by the govemment without compensation. The U.S. Supreme Court has adopted a two-step analysis that is to be applied when determining whether or not a dedication requirement is lawful. Dolan v. City of Ttgard, 114 S.Ct. 2309 (1994). The catch phrases for the two-step analysis adopted by the Supreme Court are "essential nexus" and "rough proportionality." In other words, to what "degree" is there a connection between the development and its impact on the park system. 114 S. Ct. at 2317. In the first or "essential nexus" step, the City must demonstrate that a sufficient relationship exists between the property to be developed and the City's need for the dedication. In other words, the city must be able to demonstrate that it will experience an increase in demand for or burden upon its park system as a direct result of the development. Can the City demonstrate that as a result of the project there will be an increased demand and burden placed upon the park system? In the second or "rough proportionality" step, the focus is not on the need for the dedication, but on the amount of the dedication. The Supreme Court did not indicate that a precise mathematical calculation is required but indicated that "the City must make some -Z3- I Will Neumeister December 2, 2002 Page -3- J sort of individualized determination that the required dedication is related both in nature and extent to the impact of the proposed development." 114 S. Ct. at 2319-20. In other words, the size of the amount of the dedication must be roughly proportionate to the size of the burden placed upon the park system as a result of the development. Minnesota courts have adopted the two-step analysis from Dolan. Kottschade v. City of Rochester, 537 N.W.2d 301 (Minn. Ct. App. 1995). See, also, Middlemist v. City of Plymouth, 387 N.W.2d 190 (Minn. Ct. App. 1986); and Collis v. City of Bloomington, 246 N.W.2d 19 (Minn. 1976). Consequently, the two-step "essential nexus" and "rough proportionality" test is the standard to be applied in Minnesota when determining the legality of platting dedication requirements. CITY OF ANDOVER COMPREHENSIVE PLAN AND ORDINANCE. The Andover Comprehensive Plan contains a chapter on parks and open spaces. The Comprehensive Plan catalogues existing park facilities and provides goals and standards for expanding the system as the City continues to develop. The NAC study does an excellent job of summarizing the system and detailing the anticipated costs and needs for expansion of the park system in light of the anticipated growth of the City. The study adequately demonstrates the demands that anticipated growth will have upon the park system and the need for future additional funding to meet these demands. While the two- step Dolan analysis anticipates an "individualized determination," the study, comprehensive plan, and related documents effectively establish the "essential nexus" or first step required showing of a link between development and the need for dedication. . The Andover subdivision ordinance sets forth the procedure the City currently follows in determining the park dedication requirements in the plat approval process. The ordinance correctly requires dedications to be reasonable, allows for cash equivalents, defines "market value," and allows for consideration of private open space development plans. The NAC study recommends some amendments to the subdivision ordinance. The recommended amendments are sensible and two recommendations merit further discussion. First, it is recommended that in calculating the amount of cash payments made in lieu of land dedications, the land be valued as of the time of final plat approval rather than as raw undeveloped land as currently contemplated by the ordinance. Minnesota law authorizes municipalities to value land for dedication purposes at the time of final plat approval. Section 462.358, Subd. 2 b (a) (2000) provides: 'The municipality may choose to accept an equivalent amount in cash from the applicant for part or all of the por!ion required to be dedicated to such public uses or purposes based on the fair market value of the land no later than at the time of final approval... . " -7-f- , Will Neumeister December 2, 2002 Page -4- " In the Col/is case, the Supreme Court upheld the detennination by the city to value the land as of the date of final plat approval rather than as raw undeveloped land stating: "The ideal point to evaluate the land for recreational purposes... is when the nature of the subdivision, its probable population, lot size, and other relevant factors can be reasonably known." 246 N.W.2d at 28. It is true that evaluating the land at the time of final plat approval will result in a greater dedication dollar amount. Importantly, it is also true that by evaluating the land at the time of final plat approval, the City will be in a better position to comply with the two-step Dolan analysis by making a more precise detennination of the impact of the development upon the park system. Second, the NAC study illustrates the legal issue associated with the practice of charging a . park dedication fee for commerciallindustrial developments. This is because it is more difficult to calculate the impact that commerciallindustrial development will have upon the park system and satisfy the two-step Dolan standard. While it may be that the high quality of life offered by the City of Andover, which is in part based upon an excellent park system, is a factor considered by commerciallindustrial developers locating in the City, the connection between the existence of a commerciallindustrial development and an increased burden on the park system seems less obvious. Can the City articulate to what / degree a particular commerciallindustrial development will burden the park system? The law mandates an "individualized detennination" which may be challenging for the City to achieve. I have concerns about the ability of the City to sustain dedication requirements for commerciallindustrial developments if a challenge is brought. However, I am not aware of any court decisions on this point. In the NAC study, it is recommended that the commerciallindustrial property in the City pay a proportionate share of the anticipated future park system costs. The assignment of a portion of the overall cost to the commerciallindustrial property has the effect of decreasing the amount of the residential share. I have two concems. First, a park dedication requirement for commerciallindustrial development will be more difficult to sustain if challenged. Second, should the commerciallind ustrial dedication requirement be successfully challenged, a shortfall will exist and the City will have to either rework its park dedication policies or provide funding from other sources. The NAC study does an excellent job of calculating the anticipated growth of the City and the concurrent financial needs of the park system. The study is consistent with the requirements of Dolan and demonstrates that the anticipated dedication requirements are roughly proportionate to the distribution of park system costs. I believe that this study, when combined with the comprehensive plan, its related documents, City ordinance, and appropriate meeting minutes and findings will be abundantly adequate to withstand judicial -Zo): r Will Neumeister December 2, 2002 Page -5- , / scrutiny in the event an applicant brings a court challenge to the dedication requirements for residential developments. I trust this addresses the issues which you have raised. If you wish to discuss this matter further, please feel free to call. !/' cc: John Erar Todd Haas Alan Brixius -2,&- r << @) ~ CITY OF ANDOVER - -. , 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 / FAX (763) 755-8923. WWW.Cl.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administratiox/ FROM: Will Neumeister, Director of Community Development wL SUBJECT: Review Current and Proposed City Logos (continued from March 18, 2003)-Community Development DATE: May 6, 2003 INTRODUCTION To refresh your memory about what has transpired in completing this City Council Goal of 2002- 2003. The City logo has been in place for about 20 years and consists of a simple design representing a "C" for City and "A" for Andover. During the last few months, staff pursued various avenues to preparing alternatives to consider for a new City logo. The City engaged art students, solicited drawings and concepts from residents and there were many designs submitted, including some from one member of the Council. At the meeting of March 18, 2003 the Council selected one particular design and directed staff to add a couple of different looking oak trees to the logo design to see what it would look like. Council also directed staff to announce to the residents and anyone interested that they could submit additional ideas for a new logo. Staff put an article in the City's newsletter and no new designs incorporating a tree into the logo have been submitted by the City's residents. At this point, the newest logo designs (incorporating a tree) have been assembled for Council review and are attached to this report. ACTION REQUIRED Staff requests Council review the newest alternative logo designs and provide direction on which one of the proposed designs is the most desired. The Council needs to be aware that delay the selection of a new logo may delay the two City's monument entrance signs that have been slated to be built in 2003. Respectfully submitted, hL(,~&"~. Will Neumeister I . r "\ r , @ . , ;' CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C\.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratort FROM: Jim Dickinson, Finance Director SUBJECT: Consider Youth First Donation DATE: May 6, 2003 INTRODUCTION A letter requesting funding from the City of Andover to Youth First was received recently, and the Council is requested to consider a $5,000 contribution for 2002 and a $5,000 contribution for 2003. DISCUSSION Finance has talked to Jan Pomeroy at Youth First and Jim Knutson from the City of Anoka (Anoka is the fiscal agent) about the Youth First request. Jim Knutson indicated that letters were not sent out requesting funds for the past few years, and that the Cities of Ramsey and Anoka also did not make contributions for 2002 & 2003. He did state that the City of Ramsey did provide $10,000 once this year's letter went out. The City of Anoka considered the same at a recent Council meeting and authorized a $5,000 contribution and indicated that the City of Anoka would consider the other $5,000 after the current legislative session is complete. Jan Pomeroy indicated that when she gave a presentation to the Andover City Council in December of2000 (minutes attached), the Council approved a $5,000 donation at that time and approved Youth First as a line item in the budget for coming years. The 2001 donation was made from the 2000 Contingency fund, because ofthe late request and was not placed into the 2001 budget. It does appear from the minutes that Ms. Pomeroy's indication of Youth First to be a line item in the budget is correct, but was not followed up on by City Staff or by Youth First. City Staff did not put a line item into the budget, and Youth First did not provide an annual budget to the City as indicated that they would. I . Mayor and Councilmembers , Tuesday, May 6, 2003 / Page Two BUDGET IMP ACT This donation request was not budgeted for in 2003 and the only logical funding source would be the 2003 Contingency. Any funding provided through the Contingency would reduce available funding for unforeseen items. ACTION REQUIRED The Andover City Council is requested to consider a donation to Youth First. - I ANDOVER ANOIIA RAMSEY Building assets that lead to positive choices. \ ) YOUTH FI R S T April 30, 2003 NWACCC Board of Andover City Council Attn: John Erar, City Manager Directors 1685 Crosstown Blvd. NW Andover, MN 55304 . Anoka County Board of Commissioners Dear Honorable City Council Members, . Anoka.Hennepin School The NorthWest Anoka County Community Consortium sent notification reminding Board the City of Andover about payment of the $5000 annual commitment for the 2002 . Cities of: Andover, fiscal year and asking the city for commitment of $5000 for 2003. We understand Anoka, Ramsey that there were questions raised regarding the programs offered by the NW ACCC and the Youth First Organization. There were also concerns expressed regarding the direct benefit of the various programs offered to the City of Andover. Youth First, under the direction of NW ACCC, has promoted programs that meet goals developed after the formation of the joint powers agreement. The joint powers Asset Building Partners agreement between the cities of Andover, Anoka, and Ramsey, Anoka County, and the Anoka-Hennepin School District has been an on-going collaborative between the . Businesses governmental agencies since 1995. The following goals were identified based on the . Community results of the survey taken by high school students: need for adult supervision of young people during after school hours, early intervention programs that target youth J . Faith Community exhibiting signs of depression, identification of resources that work with young people to prevent suicide, prevention of alcohol and tobacco access and use by . Family youth, and education for the community on asset development. . Health Care The following are examples of programs that were designed to meet the needs of . Neighborhoods young people in our community as identified through the Search Institute Survey. . Schools . A Character Education program is promoted in the schools, churches, and . Seniors businesses throughout the community; emphasizing the development of the 40 assets required for healthy youth. . Youth . Buckets of Books, a literacy promotion project of Youth First, places buckets of children's books in many Andover area businesses. Children who are read to grow up to be better students, have higher test scores, and require less remedial academic service. . The Skate Park at Grace Lutheran Church in Andover is supported by Youth First and promotes opportunities for young people to build athletic skills under the supervision of adult role models. Not every young person has the interest or talent to participate in group athletic endeavors. . Students from the Andover area are invited to participate in the Guard Our Youth Program at the Anoka Armory. This program provides adult role models and supervision during those critical hours of 3 to 5 p.m. . The "Adults Who Make a Difference" program recognizes adults in the community who are providing young people with the appropriate support to develop assets, thus assisting them to grow into healthy adults. Many of the recipients of that award are residents or are employees of businesses in the Andover community. Many of the young people nominating those winners live in the Andover area. The local papers have highlighted these winners in numerous articles! Youth First. 320 E. Main St.,. Anoka, MN 55303 . Phone (763) 576.5800, Fax (763) 576.2727 E-mail: youthfirst@ties.mn.us . Website: www.youthfirst.ws \ In addition to the projects described earlier, Youth First sponsors teen dances and skateboard I competitions, participates in community parades and events, and supports other programs and organizations that promote asset development in young people in the Andover, Anoka, and Ramsey community. NW ACCC, Youth First, and Neighbors Helping Neighbors require funding to continue these vital programs. Youth First has been the recipient of numerous large grants through Allina; McKnight; the Department of Children, Families, and Learning, Anoka County; and smaller grants and donations from local organizations and churches. The grant process requires community involvement and collaboration between numerous organizations. The joint powers of Anoka County, the cities of Andover, Anoka, and Ramsey, and the Anoka-Hennepin School District, along with our local business and faith community, has been recognized as a model collaborative. Erica Crone, Mankato State University Rural Policy and Development Program, has reviewed the Neighbors Helping Neighbors program and interviewed people in the community. She will be sending a formal report, but stated in her letter regarding the Neighbors Helping Neighbors program as a project of Youth First, "Your story is one of the great collaborations of school districts, government, county, faith communities, local business and conununity organizations." On behalf of the Board of Directors of NW ACCC, I ask that you consider the positive impact that this collaborative has on the Andover community as you meet to discuss your on-going level of commitment. If you have questions regarding any of the programs or would like to speak with me or another member of the NW ACCC, please feel free to contact me at any time. I can be reached at 763-506-240l. The next board meeting of the NW ACCC will be held on June 6th, at 7:15 a.m., room #772 of the Anoka County Government Center. Feel free to contact Terri Cleveland, Office of County Administration, if you would like to attend our June meeting. She can be reached at 763-323- 5652. "/"W1Y~ . -d/e;!c /... LC(~ Vickie Spindler, ChJl1 NorthWest Anoka County Community Consortium Enclosure: Joint Powers Agreement I . .. Contract No. - , JOINT POWERS AGREEMENT NORTHWESTERN ANOKA COUNTY COMMUNITY CONSORTIUM "NW ACCC" The parties to this Agreement are Anoka County, City of Andover, City of Anoka, City of Ramsey, and Independent School District No. II, all of which are governmental units of the State of Minnesota This Agreement is made pursuant to Minnesota Statutes, Section 471.59. ARTICLE I. GENERAL PURPOSE The general purpose of this Agreement is to create an organization through which the parties may jointly and cooperatively create a community-wide vision f~r positive youth development that would focus on developing a detailed action plan to implement the results of the recent Search Institute Youth Needs Assessment Survey. The organization would concentrate on encouraging community partnerships that would improve the factors inhibiting healthy development identified in the aforementioned study. The organization would also work to promote both the internal and \ external assets identified in the study and assist youth in increasing their ability to make positive ; , choices in their lives. The organization will continually assess progress toward meeting that detailed action plan to promote positive youth development and attempt to diminish or eliminate influences that limit healthy youth development. The organization would serve as a formal structure to , assemble a permanent Child and Youth Task Force that would be responsible for implementing this action plan on a permanent basis. ARTICLE II. PARTIES Section 1. The governmental units eligible to become parties to this Agreement are Anoka County, City of Andover, City of Anoka, City of Ramsey, Independent School District No. 11, and such other governmental units sharing common concerns and designated by the Board from time to time. Section 2. Any governmental unit desiring to enter into this Agreement may do so by the duly authorized execution of a copy of this Agreement by its proper officers. Thereupon, the , clerk or other corresponding officer of the governmental unit shall file a duly executed copy of the / Agreement, together with a certified copy of the authorizing resolution or other action, with the Board of Directors. The resolution authorizing the execution of the Agreement shall also designate the fIrst directors and alternate director. , \ ARTICLE III. BOARD OF DIRECTORS Section I. The governing and policy-making responsibilities of Northwest Anoka County Community Consortium (NW ACCC) shall be vested in its Board of Directors, which shall control its property, be responsible for its finances, and direct its administrative affairs. Section 2. Each party shall be entitled to two directors, who shall have one vote each. Each party shall also be entitled to one alternate director, who shall be entitled to attend meetings of the Board, but may only vote in the absence of one of the party's two directors. Section 3. The two directors and one alternate director shall be appointed by resolution of the governing body of each party. When the governing party of a body appoints a director or alternate director, it shall give notice to the NW ACCC of such appointment in writing with a certified copy of the resolution making the appointment. The two directors and alternate director serve at the pleasure of the governing body of the appointed party. Finally, the two directors and alternate director of each party shall be appointed to serve until their successors are appointed and ~ , \ qualified. Section 4. The two directors and alternate director of each party shall not receive any compensation from the NW ACCC for their services. Section 5. There shall be no voting by proxy; all votes must be cast in person at the Board meetings by the two directors or alternate director. Section 6. A majority of the votes attributable to the parties constitute a quorum of the Board. Section 7. The Board by majority vote may designate ex-officio members, who shall be entitled to attend and participate in meetings, but shall not be entitled to vote. ARTICLE IV. POWERS AND DUTIES OF THE BOARD Section 1. The powers and duties of the Board shall include the powers set forth in this Article. ,- \ - - 2 - . Section 2. The Board may appoint a coordinator, who shall perform the duties and , responsibilities assigned by the Board and whose compensation shall be fixed by the Board. '. / Section 3. The Board may enter into such contracts as necessary to carry out the general purposes of this organization. No contract on behalf of the organization may be entered into or executed until the Board has approved such action. The Board may authorize any officer or officers, agents or agents, to enter into a contract or execute and deliver an instrUment in the name of and on behalf of the organization. Section 4. It shall establish an annual budget. It may invest or reinvest funds not needed for current operating expenses, if any, in the manner applicable by laws to, cities. It shall not at any time incur obligations in excess of funds then available to it Organization funds may be expended by the Board in accordance with procedure established by laws for the expenditure of funds by statutory cities. Orders, checks, and drafts shall be signed by the chair and countersigned by the vice chair. Other legal instruments shall be executed on behalf of the Board by the chair and vice chair. Section 5. It shall make a financial accounting and report to the parties at least once each year and its books and records shall be audited annually and be available for and open to , examination by the parties at all reasonable times. , Section 6. It may accept gifts, apply for and use grants of money or other property from the state, Anoka County, or any other governmental or private organization, and may enter into agreements required in connection therewith and may hold, use, and dispose of such monies or property in accordance with the terms of the gift, grant, loan, or agreement relating thereto. Section 7. It shall indemnify directors, officers, and employees against claims for damages, costs, and expenses incurred by any of such persons in connection with any action, suit, or proceeding in which he may be involved by reason of his having been a director, officer, or employee, and may obtain liability insurance therefore. Such indemnification need not be exclusive of other rights to which any such person would otherwise be entitled as a matter of law. Section 8. It may exercise any other power necessary. and incidental to the implementation of its powers and duties under the provisions of this Agreement. ARTICLE V. MEETINGS, ELECTIONS, AND DUTIES OF OFFICERS , - 3 - Section I. Anoka C?UDty agrees to convene the organizational meeting ofNW ACCC. Section 2. At the first meeting of the Board of Directors ofNW ACCC, the Board shall , \ elect from its members a chair and vice chair. The new officers shall take office for a period of one year after the date on which they are elected. Section 3. At the organizational meeting, or as soon thereafter as may reasonably be done, the Board shall determine its procedures, including the time, place, frequency, and notice of , its regular meetings and the manner of calling special meetings. Section 4. A vacancy shall immediately occur in the office of any officer upon resignation or death, or otherwise upon such officer ceasing to be a representative of a governmental unit. Upon vacancy occurring in any office, the Board shall fill such position at its next meeting. ARTICLE VI. WITHDRAWAL Section 1. Any member party may at any time give written notice of withdrawal from , NW ACCC. A party withdrawing from membership at a time when such withdrawal does not result in dissolution of the organization shall forfeit its claim to any assets of the organization. ~ ARTICLE VII. DISSOLUTION , \ ) , Section I. The organization shall be dissolved whenever (a) aggregate withdrawals of member parties representing more than one-half of the area population occurs, or (b) by a majority vote of all members of the Board. Section 2. Upon dissolution, the remaining assets of the organization, after payment of all obligations, shall be distributed among the parties as determined by the Board. 1 ARTICLE VIn. DURATION , , This Agreement shall continue in effect for a period of two years unless an Agreement , extension is agreed upon by the parties. l ARTICLE IX. EFFECTIVE DATE i This Agreement shall become effective upon its execution by the parties hereto. I ; , , , - 4 - . . . " \ , / IN WITNESS WHEREOF, the undersigned parties have caused this Agreement to be executed on their behalf. ATTEST COUNTY OF ANOKA By: John "Jay" McLinden Dan Erhart, Chair County Administrator Anoka Board of Commissioners Date: ATTEST: CITY OF ANDOVER By: By: Title: Date: ATTEST: CITY OF ANOKA By: By: Title: Date: ATTEST: .~ CITY OF RAMSEY .ljL\g~" ~. By: ~ ",. By: '-......... ~ ' Tm.: W.If;J tVm.l~; vd:I... =- =~J 1, /995 I ATTEST: INDEPENDENT SCHOOL DISTRICT #11 By: By: Title: Date: , Page 5 of 5 .. IN WITNESS WHEREOF, the undersigned parties have caused this Agreement to be '\ , " executed on their behalf. ATTEST: COUNTY OF ANOKA By: John "Jay" McLinden Dan Erhart, Chair County Administrator Anob Board of Commissioners Date: ATTEST: CITY OF ANDOVER By: By: Title: Date: ATTEST: CITY OF ANOKA ."") \ ~ Vkc/5:- ~~ 1A fLl; } , By: By: , C, ~&~~ Title: Date: O.LMW ~ /f?S I ATTEST: CITY OF RAMSEY By: By: Title: Date: ATTEST: INDEPENDENT SCHOOL DISTRICT #11 By: By: Title: Date: / , - - 5 - . I IN WITNESS WlIEREOF, the undersigned parties have caused this Agreement to be , executed on their behalf. ATTEST: COUNTY OF ANOKA. By: John "Jay" McLinden Dan Erhart. Chair County Administrator .Anoka Board of Commissioners Date: ATTEST: CITY OF ANDOVER By: By: Title: Date: ATTEST: CITY OF ANOKA , , ~ ~ . Title: Date: ATTEST: . CITY OF RAMSEY By: By: Title: Date: ArrEST: V . IND.EPENDENT syaoo~~ By: K"kr "-A/ By: --jPfvL, A . .- Title: A SSo(,i..ie ~Li,o t- Date: 4-dl- 95 , - 5 - IN WITNESS WHEREOF, the undersigned panies have caused this Agreement to be -, ., executed on their behalf: "- ATTEST: COUNTY OF ANOKA By: John "Jay. McLinden Dan Erhart, Chair County Administrator Anoka Board of Commissioners Date: ATTEST:. CITY OF A.."IDOVER By: By: I-~' t. J%~Y~ Title: Date: ~ ~,IW'. ATTEST: CITY OF A..'\(OKA .:-) , , By: By: . Title: Date: ATTEST: CITY OF RA..\fSEY By: By: Title: Date: ATTEST: INDEPENDE.'IT SCHOOL DISTRICT #11 By: By: Title: Date: / " , - 5 - ANDOVER ANORA RAMSEY \ Building assets that lead to positive choices, YOUTH FIRST April 4, 2003 The Honorable Mike Gamache Mayor, City of Andover 1685 Crosstown Blvd., N.W. Andover; Minnesota 55304 Dear Mayor Gamache: The City of Andover, has historically provided financial support to the Northwest Anoka County Community Consortium (NWACCC) for the Youth First initiative. The NWACCC is an organization formed through a joint powers agreement between Anoka County, cities of Andover, Anoka, Ramsey, and Anoka-Hennepin Independent School District No. 11. , , In the past, the funding has gone to support projects that build assets in youth and families. While grants generally fund specific projects, the City of Andover's financial support has demonstrated to outside funders that there is a strong local commitment to Youth First. This ensures the viability of Youth First as well as the continuation of the projects supported by the initiative. As of April 4, 2003, the City of Andover has not made the $5,000 payment for the 2002 contribution. NWACCC is also requesting the City of Andover to remit payment in the amount of $5,000 for . - -fiscal year 2003 to fund the joint powers collaborative arid the. - Youth First initiative. I want to thank you for your continued support and commitment to the youth and families of Andover, Anoka and Ramsey communities. Respectfully Yours, ~~~) Vickie Spindler, Chair NWACCC cc: John Erar, City Administrator Youth First' 320 E. Main St.,' Anoka, MN 55303 ' Phone (763) 576.5800, Fax (763) 576-2727 E.mail: youthfirst@ties.mn.us ' Website: www.youthfirst.ws Regular Andover City Council Meeting \ Minutes - December 5, 2000 J Page 2 APPROVAL OF MINUTES November 14, 2000, Special Council Workshop (Street/Utility Improvements to High School): Correct as written. November 14,2000, Special Council Workshop (Budget 2001): Page 4, second paragraph, middle, change "They also require a $5 fee for parents to attend a program..." to "They also covered a $5 fee for parents to attend a program..." November 21,2000, Regular Meeting: Correct as written. Motion by Jacobson, Seconded by Knight, the two Meeting Minutes on the 14th with the correction. Motion carried on a 4- Yes, I-Present (Trude) vote. Motion by Knight, Seconded by Jacobson, approval of the November 21 Meeting Minutes. Motion carried unanimously. Councilmember Jacobson stated Items 3-7 on the agenda refer to the proposed plat of Woodland Creek Townhomes. He has asked the developer that his name be placed on the list to consider those homes once they are built. He did not know if that would be a conflict of interest and would not vote on those issues if it is. Attomey Hawkins did not believe it is a conflict of interest, as there is no direct benefit and no financial interest in the development. NW ANOKA COUNTY COMMUNITY CONSORTIUM/PRESENTATION/REQUEST FUNDING/RESOLUTION OF ENDORSEMENT Pastor Mark Hellmann, Andy Larson and Jan Pomeroy represented the NW Anoka County Community Consortium for Youth First. Pastor Hellmann stated they have come to request the community to renew the Youth First Agreement which supports the NW Consortium by Andover, the City of Anoka and the City of Ramsey. After seven years, they feel Youth First is becoming known in the community. With the expansion of their vision, it is necessary for them to put on a part-time paid project coordinator. The county has generously provided funding for special programs, as well as the school district with in-kind donations. They are asking Andover to add a Youth First line item in the budget for $5,000. He also provided a list of projects and activities that have been available to Andover youth and highlighted some of the items. The Cities of Anoka and Ramsey have agreed to renew the agreement and to support them with $5,000 each. Both cities also gave $5,000 in 1998. Ms. Pomeroy explaincd the main things they have brought to the community through the schools, faith community and businesses is their chamcter education program. They have frames l'IfOUIld the community in the schools, churches and businesses with a tpeme each mqth of f\ c8fr Wl\ly ltmt eV~fYone can adopt and to help the youth be successful. CotlncilmemlJer Trnp~ wopMreq if tq~ r?,ralf1 w<l\lld be eXflfillqed to those sC~901s outsjf!e ofthe 9ity put whe~'l1\Rft~Y~f ~~q~llf~ Ntelld. he "!~D HI~~rsteg th~y Qt1 gjven a re~Rn Qf hm1' rlill1Y youtp an~ serve9111 AnqQy~rr. , . , Regular Andover City Council Meeting , Minutes - December 5, 2000 : Page 3 (NW Anoka County Community Consortium/Presentation/Request Funds/Endorsement, Continued) Pastor Hellmann stated a program they are working on is for the youth who are in Lino Lakes or other detention ccnters. The goal is to have a mentoring program to have a system in placc so when they come back in the community they have a relationship with the churches in the area. Ms. Pomeroy stated this is a pilot program in the Anoka cluster. The Anoka-Hennepin School District is divided into four clusters. The students in District 15 are not included, but they do have a similar program in St. Francis. However, their programs are open to any youth who come to their activities. Councilmember Grttel suggested the City be given a copy ofthe organization's budget. If this is to be a continuous request, a permanent line item should be added to the budget. Ms. Pomeroy stated the City of Anoka serves as their fiscal agent. They will send a budget to the City. Mr. Dickinson suggested the financial support be taken from the contingency fund. For this year, it will be added to the 200 I budget which is to be approved at the next meeting. Afotion by Jacobson, Seconded by Knight, endorsing this Resolution and the money related to the funding. (Resolution R253-00) Moion carried unanimously. APPROVE ORDINANCE NO. 270/ANTENNAS AND TOWERS Mr. Carlberg stated the task force reviewed the comments made by Councilmember Jacobson and the attorney for APT, Inc., and made changes as requested. Only one change recommended by Councilmember Jacobson was not done. The Task Force felt strongly that the language should be kept in regarding the number of additional towers on Page 6, Item 7, 2.. He thought Councilmember Jacobson has agreed that the language should remain as well. There are no legal issues with the ordinance as presented. Page 4, Section 5, I Councilmember Jacobson suggested the item read "Church sites, when camouflaged." He did not want to limit the means by which the towers or antennas could be camouflaged. Council agreed. Page 5, Section 5, 5: To read "Schools and public buildings, when camouflaged." Councilmember Trude noted the concern of the attorneys for APT, Inc., that the ordinance is so restrictive. The only place to put them in a residential district would be in a park, school site, church or on utility poles. Mr. Carlberg stated the ordinance was written so they would not be allowed in residential areas. APT, Inc., objected, but it is withm the City's control to require those sites. Page 7, 2: Council agreed to change the third line "...structural engineer certifies in writing..." . CITY OF ANDOVER \ COUNTY OF ANOKA j STATE OF MINNESOTA RES. NO. 253-00 RESOLUTION EXTENDING THE NORTHWEST ANOKA COUNTY COMMUNITY CONSORTIUM (CONTRACT #2000-174) WHEREAS, the Anoka County Board of Commissioners on May 23, 1995, approved, contingent upon approval by the Intergovernmental and Community Relations Committee, a Northwest Anoka County Community Consortium Joint Powers Agreement; and, WHEREAS, the Intergovernmental Committee on May 25,1995, gave final approval to the Joint Powers Agreement between Anoka County, the Cities of Andover, Anoka and Ramsey, and Anoka-Hennepin School District #11 to create an organization to be known as Northwest Anoka County Community Consortium; and, WHEREAS, said agreement was to sunset on December 31, 1996, and could be renewed for additional terms of two years each by resolution of all of the governing bodies of the parties hereto, prior to the expiration date of December 31, 1996; and, / WHEREAS, said agreement was renewed by Resolution #96-162 with a sunset date of December 31, 1998, and, by Resolution #99-7 with a sunset date of December 31, 2000; and, WHEREAS, the Anoka County Board of Commissioners wishes to continue the membership of the consortium of the Joint Powers Agreement: NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners authorizes Contract #2000-0174, extending the agreement for a two-year period expiring December 31, 2002. Adopted by the City Council oftl1e City of Andover on this 5th day of December, 2000. ATTEST: CITY OF ANDOVER iLtu:.-- /J~L Victoria V olk, City Clerk , ~ . @ ) CITY OF ANDOVER \ 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Will Neumeister, Director of Community Development {ilL David Berkowitz, City Enginee~ SUBJECT: Consider Developers Request to Study Extension of Sanitary SewerlHarstad Companies-Planning & Engineering DATE: May 6, 2003 INTRODUCTION The City has recently received a letter from the Harstad Companies (attached) asking the City Council to study the potential to extend the sanitary sewer (and watermain) up Crosstown Boulevard to serve their property. DISCUSSION The City staff met with Winslow Holasek to discuss a possible trunk sewer extending through his property and he indicated that he would not allow a trunk sewer to be extended through his property. This is also explained in the Harstad letter. They indicated that they had tried to work with Winslow Holasek to see if he would allow the sewer to be extended across his property. They said he has made it clear that he does not intend to develop his property at this time. City staff has told the Harstads that their request for a preliminary plat cannot be reviewed until they have determined how they would get city services to their property. City staff suggested that there may be other alternatives for extension of sewer (i.e. bringing it up Crosstown Boulevard), but a study is required to know if this is even feasible. The need for the study is obvious, but how the costs would be paid is still something the Council would need to discuss. The extent of this study will be much broader than just a simple calculation for size and depth. It needs to re-examine the current sanitary sewer rates as defined in the 1999 sanitary sewer rate study and also the changes to sizing and depth of several lines that may result in changes from running a new line up Crosstown Boulevard. BUDGET IMPACT The funding for this study could be a cost from a developer escrow and/or funded from the trunk sewer fund or funded completely from the developer. Staff is recommending that the study costs be allocated in proportion to the areas potentially served by the possible sewer extension. ACTION REOUESTED The City Council is asked to review the letter and provide direction to staff on the Harstad Companies request to complete a study of sewer alternatives to serve the Harstad parcel on the south side of Crosstown Boulevard. Council also is asked to provide direction on possible funding options and cost share if the study would move forward. Respectfully submitted, Will N2V~ David Berkowitz ~ Attachments: Letter from Harstad Companies Location Map Cc: Paul Harstad, Harstad Companies, 2195 Silver Lake Road, New Brighton, MN 55112 , '\ ~ , / Harstad Companies Construction - Real Estate - Development 2195 Silver Lake Road - New Brighton, Minnesota 55112 Office (651) 636-9991 - Fax (651) 636-3422 April 15, 2003 RECEIVED APR 1 6 2003 Attn: Mr. Will Neumeister, Community Development Director City Council ctTY OF ANDOVER 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Request for Sewer Study Dear Councilmembers: Harstad Companies owns approximately 33 acres south of Crosstown Boulevard and west of Burlington Northern railroad. This property is located in a Transitional Residential District, and is staged for sewer service between 2000 and 2005. We have contacted the property owner to the south, Winslow Holasek, about extending sewer service through his property. He has made it clear both to us and to City staff that he does not intend to develop his property at this time. On March 10, 2003, Harstad Companies submitted a sketch plan application and a rezoning request (from single family rural to single family urban) for our 33-acre parcel. City staff made it clear that the extension of sewer service is of primary concem, and must be addressed before our proposed development can be scheduled for a public hearing. Since we have reached this impasse with the southerly neighbor, City staff has suggested there may be other alternatives for extension of sewer, but a study is required. Consequently. we are respectfully asking the City Council to authorize a study for the extension of sewer to this area of town. We look forward to working with staff, neighbors, and everyone involved to come up with a mutually beneficial solution to meet the City's infrastructure needs. Respectfully Submitted, B/f~ Paul Harstad / Harstad Companies . . @ , \ CITY OF ANDOVER j 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratoqi. FROM: Will Neumeister, Director of Community Development I{/L SUBJECT: Consider Property Owners Request/Expand MUSA to Allow Sewer Extension/Boyum Family -Planning DATE: May 6, 2003 INTRODUCTION The City has recently received a letter from the Boyum Family (attached) asking the City Council to consider allowing the expansion of the Metropolitan Urban Services Area (MUSA) to enable their property to be developed. DISCUSSION The letter explains this is so that they may develop upwards of approximately 60 buildable acres / located north of 16151 A venue. The parcel was included in the Rural Reserve Area, however the Metropolitan Council staff and local representative have indicated that this would be look upon favorably by them. The Boyum Family letter indicates that they are having a wetland delineation done to determine the amount of buildable land out of the eighty acres that they own. Again, the Metropolitan Council staff has indicated that this type of request would be looked upon favorably because it would allow development with full city utilities. ACTION REQUESTED The City Council is asked to review the Boyum's letter and provide direction to staff on the Boyum Family's request on whether there is support to extend utilities to their property and expand the MUSA in the near future. Respectfully submitted, - , ~d/~~__~ Will Neumeister Attachments: Letter from Boyum Family , Location Map Cc: Boyum Family 1101 16ls1 Avenue, Andover, MN 55304 , . ., April 22, 2003 '. / Reference: Boyum Family Farm Andover City Hall 1685 Crosstown Boulevard NW Andover, MN 55304 Care of: Mayor, Mike Gamache Council Member Ken Orttel Council Member Don Jacobson Council Member Julie Trude Council Member Mike Knight City Engineer, Dave Berkowitz City Planner, Courtney Bednarz Community Director Will Neumeister Dear Mayor of Andover & Andover City Council Members, We are writing in reference to the development of the Boyum Family Farm (please see attached legal description) located at: 1101 161 st Ave NW - Andover, MN 55304. It is our goal to develop the buildable acreage within this 80 acre parcel. We would also like : the development to be moved within the MUSA boundary to allow connection to City sewer and water. It is our understanding to obtain this goal we would like to request following: First, we are requesting that all buildable land located within parcel to be considered as part of the 88 acre rural reserve area within the city of Andover currently under review by the Met Council. We estimate that the parcel contains approximately 60 acres of buildable land. At this time, a wetland delineation is being performed to determine the exact amount of land that is buildable. Second, upon your approval of the above consideration we would request that the acreage be moved inside the MUSA boundary to be considered for city infrastructure. We thank you for your time and consideration of these matters. Sincerely, The Boyum Family 1101161stAveNW Andover, MN 55304 I -2- ~ . . Page 2 April 22, 2003 Attachment #1 : \ .. Legal Description of Boyum Family Farm: Property Address: 1101161sl Ave NW-Andover, MN 55304 Acres: 70.87 THAT PRT OF NE1/4 OF SEC 14 TWP 32 RGE 24 LYG WLY OF WLY RJW OF BN R1R, EX W 300 FT OF S 363 FT THEREOF, ALSO EX THAT PRT DESC AS FOL: BEG AT NE COR THEREOF, TH S ALG SO RJW LINE 5 28 FT, TH W 49.5 FT, TH N 528 FT +OR- TO N LINE OF SO 1/4, TH E ALG SO N LINE TO POB, ALSO EX THAT PRT OF S 325 FT OF SO 1/4 LYG WLY OF WLY RJW LINE OF BN R1R & LYG ELY OF FOL DESC LINE: COM AT SW COR THEREOF, TH S 88 DEG 40 MIN 45 SEC E (ASSD BRG) ALG S LINE THEREOF 810.81 FT TO POB OF SO LINE, TH N 1 DEG 32 MIN 33 SEC E 325 FT TO N LINE OF S 325 FT THEREOF & THERE TERM, EX RD SUBJ TO EASE OF REC "- / -3- Boyum Property I I- H--; \"";T/ - - >-- ~!= ~ r' ~ v'~~ ~ I /7~~ \ ~rr ~~ v ) ~ ~1.J ) r i'1=r= ~ Gr~ ~K7r" I / !) j / IIT/1 (''" ~ !~/ I~ \g~~ 7 h ~ II II rn- I I ' ,// I J l A - ~ p,,\, ---j // I \ f\ ~ L-_1Y #' j - ~/ I Jrrl hili -n ~ r ~tJl-- ~D7 I~- rll // I gj ~iI ~ =f f- J II~ 1- ~i~ ~ rn ~ ~ I ::i I ,,\ I m EEl ~ } & ~ffiHE f- ~~ ~ I- }- t ~ - B:i El3~~ ^ ~ 1-- 1-1 ~~Ir-' Ir "<: ~I~~ - I -~?' "' ~ "~D .~~W, \- r k 1'e1M - ---C h~ I I CI >Jim j '- '-1m ~ D '" ~."' "" l' 1~ ~,~ e I I ~ -.1 W "I I T ~~~ I I I ~m ,0/ V / I ~ ')= T II~= 1 n_~ I "/~ ~h ~~@~o ffiII.llm II II \ ~V ~(17' \\. N Project Location Map w--<r. . ._ ,j Andover Planning T- 5.1.03 . . @ ~ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorf FROM: Will Neumeister, Director of Community Development trllv.... SUBJECT: Consider Request from Woodland DevelopmentlMUSA Swap-Planning DATE: May 6, 2003 INTRODUCTION At the April 15, 2003 Council meeting, the City Attorney was asked for his opinion regarding the ability to cross a five acre tract designated as Agricultural Preserve with utilities and streets. This would be necessary to allow urban development on the forty acre tract that Woodland Development would like to develop. The attorney has responded with an e-mail (attached) explaining that the City could allow the streets and utilities to cross the property, but there could not be any assessments to the lands in Agricultural Preserve. To repeat what was requested at the April 15, 2003 meeting, Mr. Byron Westlund, Woodland Development Corporation, has submitted a request to the City Council to consider swapping a 40 acre parcel that is currently in the Metropolitan Urban Services Area (MUS A) with a 40 acre parcel that is not. The parcel is also in the Rural Reserve Study Area. The letter is attached that explains the request in detail and the 40 acre parcels they would like to swap are shown on the attached map. DISCUSSION The City Staff have discussed the letter and found that there are number of issues that need to be discussed by the Council regarding this request before staff commits additional time: The first issue that the Council needs to consider is why would the City want to entertain this request. The land that Mr. Westlund would like to swap is already within the MUSA? The timing and phasing plan of the current Comprehensive Plan provides for a logical progression of the growth areas over the next twenty years. This change will require a Comprehensive Plan Amendment to be processed. Second issue is that this will take time to conduct a technical study by staff to determine if this will even be possible from a number of different development perspectives. Staff feels that considerable time may need to be spent to study this issue and an escrow should be paid by the developer before this is done. , The other issues that surfaced in a brief discussion on this included the following: \ . How can utilities and streets be extended across land that is in the Agricultural Preserve? / (City Attorney will need to be involved in this answer) . The land would have only one way in and one way out. The public safety and emergency personnel have indicated they do not approve of this type of single access development plan. . The water service that would be . extended into the 40 acre tract would potentially have poor water quality and in the event of a watermain break, the entire tract could be out of water until the main was repaired, which is a Fire Department concern. . Modifications would need to be processed to the Comprehensive Plan and potentially the Rural Reserve Area. There would need to be final approvals to these planning documents by the Metropolitan Council. . The changes to allow the new 40 acre area to be developed would be a rather large surprise to the residents of Nightingale Estates and Wittington Ridge, since the issue of developing the area to the west was discussed about 15 months ago when the Comprehensive Plan was adopted. . If Council concurs with this request, staff recommends a $2,500 escrow to allow time spent in studying the ability to swap the land, to be charged against that escrow. Further, staff recommends that in the event that the Council decides that these lands could be swapped, the developer should be made responsible for acquiring the easements necessary to cross the land in question and bear all assessments that would result. This is due to the fact that the land in Agricultural Preserves cannot be assessed, as indicated by the City Attorney. ACTION REQUESTED The City Council is asked to review the letter and provide direction to staff on Mr. Westlund's request. Respectfully submitted, "' kd/ A~~ Will Neumei~ Attachments: Letter from Mr. Westlund E-mail from City Attorney Location Map Cc: Byron Westlund, 13632 Van Buren St. NE, Ham Lake, MN 55304 -2.- \ ) RECEIVED March 28, 2003 . MAR 2 8 ,.(,~n It . il...'~_:j Mr. Will Neumeister CITY OF ANDOVER Director of Community Development CIlY OF ANDOVER 1685 Crosstown Boulevard Andover, MN 55304 RE: RURAL RESERVE Dear Mr. Neumeister: On Tuesday, March 25, 2003, Ken Slyzuk and I met with you and Dave Berkowitz, city engineer. In that meeting we proposed a change to the rural reserve by way of a land swap. The following is an outline of our discussion: Attached is Exhibit B which identifies two 4O-acre parcels of land. PARCEL A This parcel is currently owned by the Slyzuk family and is included In the MUSA boundary and has been excluded from the rural reserve. This parcel is not In ag preserve. It is our understanding that this 40 acres, which is to be confirmed by Dave Berkowitz, has been included in calculations for sanitary sewer capacity and flow. PARCEL B This parcel is currently included as part of the proposed rural reserve. The property is outside of the MUSA service area. It is not in ag preserve and would be able to be serviced with sanitary sewer through a small lift station through the Woodland Estates Fourth Addition, which includes the Pinewood trunk sewer extension. . ' It is the proposal of the Slyzuk family and Woodland Development that we exchange Parcel A for Parcel B. In this exchange Parcel Awould be included in the proposed rural reserve as not to affect the 1.000 acres that has been current1y under consideration by the city of Andover. This parcel would also be taken out of the MUSA boundary line and would be put into the 2020 MUSA expansion. We would then include Parcel B through a request from Woodland for a Comp Plan amendment requiring approval by the city council to be included in the MUSA boundary for future development in the year 2004 and beyond. It is our intent to exchange 40 acres for 40 acres so nothing would be added or taken away from anything that is either currently existing or under proposed consideration. In our meeting on the 25th, we outlined three areas of concem, which I believe will have no negative impact to the city for MUSA expansion and/or its consideration of rural reserve. By swapping the two parcels, we are not adding any capacity or flow to the existing sanitary sewer system of the Pinewood trunk. In our. preliminary design and sketch we are looking at approximately 100 lots in Parcel B and the existing fIVe acre parcel adjacent to the west boundary of Woodland Estates Fourth. A lift station could be used in this -3- 13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192 www.woodlanddevelopmentcorp.com Mr. Will Neumeister . March 28, 2003 Page 2 ,- '\ area to service those approximately 100 units. If staff and council agree to this type of swap, this parcel of ( / land could be looked at for possible development in the year 2004. A second issue that was discussed at our meeting was whether or not there was a legal opinion for crossing ag preserve land with pipes and roads. The five acre parcel is currently In ag preserve and would not be removed from that classification until the year 2010. Can we legally cross this ag preserve land with pipes and roads in order to servic'e this 40 acres known as Parcel 81 It is our opinion that we have already set precedent for this as there was a small strip of ag preserve on the southerly boundary in Woodland Estates Second Addition which we crossed with streets, sanitary sewer mains, water mains, storm sewer and utilities (telephone, cable lV, natural gas). This small strip of land was also included as part of the lots that were along the southern line of Woodland Estates Second Addition. There have been no ramifications for this from either the county or the state. We believe this issue has been addressed. The third issue that was discussed in our meeting was whether or not members of the fire and safety committee would be comfortable in approving a plat that basically has one entrance in and one entrance out if development were allowed on Parcel 8. Please remember that this is a temporary concern. As you know, property owners to the west of WOOdland Estates Second, Third and Fourth Additions have begun removing their properties from the ag preserve classification. The rural reserve study proposes to bring a sanitary sewer main line up from Bunker Lake Boulevard through Woodland Creek Golf Course and continue through one of the proposed. Area One- rural reserves. The future development will attach or abut to Parcel B and would extend roadways and access points as development begins in this area. I would also like you to note that there are other areas in the city of Andover that can be identified as having only one ingress and egress. One particular area is immediately to the e~st of the Woodland Creek Golf Course. There are also areas within the Shadowbrook development on the east side of the city of Andover. \ At one point there was an extremely long street from the Chesterton Commons area, which we ended up / connecting to on the southerly end of Woodland Oaks. This would be a similar situation where Parcel 8 I, would be developed with street accesses for future subdivisions to connect to. This can be worked through with city staff and city council. We ask that you present this to city council at your earliest convenience. We thank you for the meeting that was held on Tuesday, March 251h and for your input and suggestions and look forward to working with you in the future on projects such as these. bma Enclosure ! -4-- :_. NW'JaAOpU" t3SM ".. aA!~eUJaJl" y ".. aJn6!~ .. c: lD E ,I): IIII!.!! .. '. l! == -3 =il" 0 i~ ;&C5 0 ~~ !~a i ) II)IIl ,..ail - ~ ~'= c: . ~. cl~.g:: < ~ .. ~. III c: .." ' ==CIOCIII:C'I.....c:C 'iO ~ ~ C ~G_.~. ~ W w .~I.-NNNb~.~ 8 ~ ~ II)."ID ... .:; IS "CI ... ... ~. s~s ~ ~ ~ ~! =~i ~ · I _co. l'l",.c: '" 0 @ ane ,9":1 .xl ,,:,' IL .. e D ~.~ S-as :i o-!;- 0 zllIlB ~ -r.,--" ':'-:c C'~tt. ' ,-. I F\' . I' 1{*J ' , i !' ' '~r-/I.... !-i-" h --; - "':"'.: j l: I l' ill :; , I'" . , - . 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Page 1 of I .'l Will Neumeister /U{;' I I II ()n1~-rS' e - hfar' From: HawkLaw1@aol.com " Sent: Friday, April 25, 2003 10:53 AM / To: WNeumeister@ci.andover.mn.us Subject: Email sent to John re: ag John, At the last council meeting the mayor asked that we submit in writing the restrictions that Minnesota law imposed on assessing agricultural preserve land for public improvements. Under Minnesota Statute 473H.11, the law states that public sanitary sewer, water, storm sewer, roads and other public improvements built on, adjacent to, or in the vicinity of agricultural preserves after August 1, 1993, are deemed of no benefit to the land and buildings in the agricultural preserve. Therefore the city could not levy assessments for such improvements if they were constructed. Bill Hawkins 5/1/2003 -6- A @ \ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~f' FROM: David D. Berkowitz, City Engineer SUBJECT: Authorize Expenditure/03-19/Cleaning of County Ditch 57-Branch No.5- Engineering DATE: May 6, 2003 INTRODUCTION Mr. Slyzuk has requested that the City clean/dredge the County Ditch 57-Branch No.5 south of 14lst Avenue. The funding to clean/dredge County Ditch 57-Branch No.5 has not been included in the 2003 budget. DISCUSSION After the request was made, staff met with Mr. Slyzuk and Tim Kelly of the Coon Creek Watershed District (CCWD) to discuss the cleaning of the ditch. Because the ditch is in the jurisdiction ofCCWD staff requested that the watershed clean the ditch. Mr. Kelly stated that the district did not have any funds at this time to complete the requested work. Staff also began to solicit quotes for ditch cleaning. As staff evaluated the condition of the ditch it became evident that more work would be required. Several trees have grown over the years and will need to be removed as part of this ditch cleaning. Staff would like to meet with the residents affected by this work so they are informed of the plan. This will require a neighborhood meeting on site with each resident. The cost of cleaning the ditch and removing the trees is approximately $5,000 to $7,000. Mr. Slyzuk submitted to staff a supplemental agreement the city has with the Slyzuk family regarding the maintenance of the ditch (see attached agreement). This agreement states the City is responsible for maintaining the storm water drainage ditch to the same condition that it was at the time the easement was granted. It also states that the grantor (Mr. Slyzuk) agrees to remove all spoil resulting from the ditch cleaning operations. If the Council approves this expenditure staff would like to schedule a neighborhood meeting in mid to late May and commence the work soon after. BUDGETIMPACT The most logical funding source would be from the storm water utility if one is approved. Otherwise the funding would be from the general fund (storm sewer budget). . ..: Mayor and Council Members May 6, 2003 , Page 2 of2 , ACTION REQUIRED The City Council is requested to authorize expenditures for Project 03-19, Cleaning of County Ditch 57-Branch No.5. ~OP-t David D. Berkowitz FROM: SLYZUK FAX NO. : 7548703 Apr. 28 2003 12:24PM P2 -"V'" I. ( r 1, SUPPLEMENTAL AGREEMENT . : This agreement is made to complement the easement grant executed by Kenneth L. Slyzuk and Mary A. Slyzuk, husband and wife, and. ~~e City of Andover, a municipal corporati:n, da~ed ~. ,19-1-8 _.. J..,_ The City of Andover agrees that it will be responsible I for maintaining the storm water drainage ditchAwhich is a part of \. . the easement grant to the same condition that it was ai'the time . . . " , of the execution of said grant. That said maintena~ce shall include the removal of fallen trees and brush which shall lie across or in said di.tch. The City Engineer shall determine the initial elevation profile of the drainage ditch. The ditch shall be cleaned and the sediment removed at such time as the ditch elevation profile exceeds / the initial profile by one ~oot in elevation. The City Engineer , shall periodically inspect and su~ey the ditch to determine when the ditch req~res cleaning in accordance with the above ~tandards" The City-Engineer will ,consult with the grantors prior to performing ! " , - .-.' ~. said inspection. The grantors agree that.the control of the culvert control . !. " qate which i8 10cated under 1.4lst AY'enue shall. be their responsibility, , and furthermore, they agree.to ,assume all responsibility and liability for any damage caused on their property as a result of their con- trolling, said flow. The grantors further agree that the removal ,.., of all sp~il resul.ting froD the ditch cleaning operations shall be their responsibility "_ . . . A/' f .1:' /.7 CJ:TY OF ANDOVER ~ . q....-:~.,Z.t:. " ('" ?~~ . ~ UIJ ./1 '4 Kenneth L. Slyzuk /.Jf By. t. M; .~'" CfIa'1 /7~' ~ '. yor 1171- CA, Jh a ary . Slyzuk ATTEST" \ _ ~""'.l APR 28 2003 13:28 7548703 PAGE. 02 (39 CITY OF ANDOVER , 1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City AdministratofU David D. Berkowitz, City En . neer .oDD FROM: Todd J. Haas, Parks Coordinator SUBJECT: Consider Ordering Plans & Specs/03-1/Prairie Knoll Park - Engineering DATE: May 6, 2003 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for Project 03-1, Prairie Knoll Park. DISCUSSION This park improvement is identified in the 2003 CIP. The Park & Recreation Commission has "- spent the past 6 months reviewing different layouts of the park with the residents, football and soccer associations. The Park Commission at their last meeting of April 17th recommended Plan B, which is included in your packet for review. The recommended improvements that will be included are as follows: - Regrading of the site to accommodate 2 new full size football/soccer fields, 2 new gravel parking lots (1 at the north end and 1 at the south end of the park), bituminous trails and basketball courts - New well and irrigation system for the 3 fields and adjoining areas - New septic system - New concession/restroom/storage building. The storage is anticipated to be for football and soccer. Note: Staffwill be working with the Building Department to obtain quotes for the installation of the septic system and portions of the new concession/restroom/storage building such as the electrical work and other items in regard to the construction of the building if volunteers are not able to do the work needed. If the City Council recalls, the Andover Football Association is looking to construct the building with volunteers and donations of materials including some cash donations. A preliminary copy of the floor plan is included in the packet for review. Two resolutions are recommended for approval. The first resolution, City staff will be preparing the plans and specs for grading the site. Mayor and Council Members May 6, 2003 Page 2 of2 '. The second resolution is for the preparation of plans and specs for the irrigation system and construction of a new well. Anderson-Johnson Associates, Inc. (AJA) has submitted a proposal for the design of the irrigation system and well for a fee not to exceed $8,000.00 (to be funded from Park dedication). AJA designed the system at Shadowbrook East Park and staff was very satisfied with the design. Note: Although the irrigation system and well are proposed to be part of Phase II, City staff is recommending the plans and specs. for these improvements be ordered now so that when funds become available, the project could be immediately bid. BUDGET IMP ACT This park improvement is identified in the 2003 CIP and is proposed to be funded by the Park Improvement Fund. $367,000 was identified in the 2003 CIP in addition to the $10,000 from the 2003 Annual Miscellaneous Project Fund. Note: A preliminary construction estimated for construction is as follows: . Prairie Knoll Park with gravel parking lot only - $557,410.00. This is about $190,410.00 over budget. . Prairie Knoll Park with bituminous parking lot with concrete curb & gutter - $678,363.00. This is about $311,363.00 over budget. Some of the increase is the additional storm sewer that is necessary due to the recommended layout, adding additional parking both at the north and south ends of the park, increasin& the smaller anticipated fields to full size soccer and football fields as requested by the soccer and football associations. Also, a berm between 146th Lane NW and the parking lot has been requested by the resident across from the south end of the park to block vehicle headlights from shining on their home. If the City Council approves the layout, the associations have indicated they would like to start constructing the building this spring. Some funding will be necessary to pay for some of the construction of the building but at this point staff is not exactly sure as to the amount that is needed, as the associations are still working on getting donations and volunteers to help build the structure. Attached, for your review, is the Finance Department Park Improvement Fund Project Commitment Listing of April 30, 2003. Finance will walk the Council through the report at the meeting. ACTION REQUIRED The City Council is requested to approve 2 resolutions ordering the improvement and directing preparation of plans and specifications for Project 03-1, Prairie Knoll Park. ~Cd' Todd 1. aas cc: Jim Lindahl, Park & Recreation Commission Chair Chuck Trom, Andover Football Association Steve Frietag, North Metro Soccer Association CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS OF GRADING, PARKING LOTS, BITUMINOUS TRAILS & BASKETBALL COURT FOR PROJECT NO. 03-1 , PRAIRIE KNOLL PARK. WHEREAS, the City Council is cognizant of the need for the park improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of Prairie Knoll Park, Project 03-1; and BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ Enqineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of Mav , 2003 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: v' Michael R. Gamache - Mayor Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS OF AN IRRIGATION SYSTEM AND CONSTRUCTION OF A NEW WELL FOR PROJECT NO. 03-1 , PRAIRIE KNOLL PARK. WHEREAS, the City Council is cognizant of the need for the park improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of Prairie Knoll Park, Project 03-1; and BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of Anderson -Johnson Associates. Inc. to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of Mav , 2003 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ; 2 'iJj .9 1l .~ Cll '" * .~ .<:: - 0. ~ . D M .C '" C "'0 ~ 8 ~ ~ g ro c .- .<:: 0 ~ ~ u '" ~ :J "'C g .5 c.. C N ~ Q) ro c '- .0 rn -- cD Q) s it i ~ I _ (/l.- rn _ rn M"6,~:: jg 0 s:: 0::: u.E u C) t: ~~ ~o.:Q:So. ~~~ '- ..0 Q)..... E:J O>r/l Q) Q)~~ "'C g ..0 Q)..c III IJ)- 2m g~ rnB ~c~ l~ ~~ ~~ ~B~ E"'O .~.- --9 oro~"'C 85 ~~~ ~~ ~fros e ~uu c:!:::: 0)._0.0 ~~ aag ~a ~~~~ o.!!;! woo >Q) ~C1l~ro ~~ ~NN ~w ~~~~ ~ NO m ov 00 000 ~ ~ 0000 0 ~ ~ ~~ ~ q~ qq, qqq ~ ~ qqqq q ~ ~ ~8 ~ ~~ ~g ~~g ~ ~ gg~~ 0 ~ ~ ~~ w ~~ ~a ~~o m ~ Noaa v EMMa ~ m~ ~~ NNO m ~ ~ MONN ~ ~ ~ ~~ ~ ~_ _ _ ~ ~ '- ~~NN ~ In..... N 'lilt N N 'I"" 1lI -............... 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J!'" ,- m oro~ '0 NNNNNM M 0 ~ c ~ E~u ~ GO iiiiii i ~ ~ < 5 :g 'e ~ < ~ CAPITAL PLAN 2003 thru 2007 City of Andover, MN Project # 03-45201-01 Project Name Prnirie Knoll Park Type Improvement Priority 1- High " .- -~ "" ~ ' ""- -.. ....::,;;....;i-..;;:.j.~""'~~ --- Useful ure 25 Years Contact Todd Haas Category Park Improvements Department Parks & Recreation-Projects >:>!t.'li~ ~~.-~'---~ Total Project Cost 5367,000 Description -\ Reconstruct and add to the existing gravel parking lot at the south end of the park and bring it in conformance with City standards. In addition, construct a new parking lot at the north end of the park and eliminate the existing parking tot on the east side near Prairie Road. The improvement may need to include concrete curb and gutter, an asphalt surface, stonn sewer improvements and restoration. Also construct a new building with storage, concessions, and bathrooms. Install an irrigation system for entire facility. New playground will be necessary for ages 2-12 years old.The project includes the construction of a warming house, construction of a well w/pump and controls. installation of irrigation for the soccer and ball fields, playground equipment for children 2-5 years of age and bleachers for sporting spectators. Storage buildinglbathrooms/concessions _ $50.000; Drill Well w.l pump & contr01s - SlOO.OOO; septic system - $7,500; construct 3rd soccer field(inc1udes restoration) _ 535,000; construct new I large and I small parking lot - S50,OOO; Irrigation for 3 fields - $50,000; Playground Equipment _ S50,OOO; Bleachers with concrete pads _ SI5,OOO; Soccer goals(3 sets) - S6,OOO; security light - 52.500; park signage and landscaping- SI,OOO. Justification I Prairie Knoll Park was partially developed in 2001 to include 2 new soccer fields. It is anticipated that the existing and new parking lot will need to be upgraded to provide the necessary parking and to bring it into compliance with City standards due to the anticipated use by the associations for both soccer and football. With the construction of2 new soccer fields in 2001 and 1 in 2003 within the park, it will necessitate the need for goals for the fields. Also, since the park is considered a regional city park, a new storage building with concessions and bathroom facilities have been recommended. The park would be used primarily for soccer and football. This oroiect has been recommended bv the Park and Recreation Commission. Expenditures 2003 2004 2005 2006 2007 Tolal Improvement 367,000 367,000 Total 367,000 367,000 Funding Sourees 2003 2004 2005 2006 2007 Tolal Pari< Improvement Funds 367,000 367,000 Total 367,000 367,000 Operational Impact/Other 1 Additionallong-tenn maintenance and ultimately replacement will be necessary. 50 Preliminarv Cost EslimaIP.: Prairie Knoll Park with Gravel parkina . ~';>-I - ~ n=xce('t hockey rink) ITEII DESCRIPTION QUANTITY UNIT UNIT AMOUNT NO. PRICE !ifI&.WQBK 1 COMMON EXCAVATION 11500 C.Y $ 6.50 $ 74.750.00 2 COMMON EXCAVATION TO ACCOMMODATE LATEST REVISION 1500 C.Y $ 6,50 $ 9.750.00 3 a.ASS 5 GRAvel (100% CRUSHED) 2400 TON $ 15.00 $ 36.000.00 8 2.S- BITUMINOUS WEAR (tail) 510 TON $ 40,00 $ 23,460.00 9 12" RCP STORM SEWER (soolh parldng) 56 LF. $ 55,00 $ 3.080.00 10 15" RCP STORM SEWER (soolh paI1<ing) 121 LF. $ 55.00 $ 6.665,00 11 18' RCP STORM SEWER (soolh paI1<ing) 133 LF, $ 55.00 $ 7.315.00 12 12" RCP STORM SEWER APRON (soulhparldng) 2 EACH $ 1,000.00 $ 2,000.00 13 CATCH BASIN TYPE 401 (soulhparldng) 3 EACH $ 1,800.00 $ 5.400.00 14 RIP RAP AT FES (soulh paI1<ing) 5 C,Y $ 100.00 $ 500.00 20 REM I DISP. CULVERT 30 LF. $ 5.00 $ 150.00 23 TRANSPlANT 6"-8" OIA. TREE 5 EACH $ 250.00 $ 1.250.00 2' CLEAR AND GRUB 3 EACH $ 250,00 $ 750.00 25 SILT FENCE INSTAllED 1000 S.Y $ 2.00 $ 2.000,00 26 TREE PROTECTION FENCING 300 S.Y $ 250 $ 750.00 27 SEED. MULCH & FERr. M SPECIAEO 6 ACRE $ 1.500.00 $ 9,000.00 28 PRO TURF SEED 3.5 ACRE $ 2.500.00 $ 8,750_00 29 STRAW FIBER BlANKET AT FES 3500 S'I $ 1.75 $ 6.125.00 32 RETAINING WAU. 650 S.F. $ 2200 $ 14,30(loo 33 FENCING FOOR SUOING HILL AND EAST FOOTBAlL I SOCCER RELD 550 S.F. $ 15.00 $ 8.250.00 34 BASKETBALl HOOPS 2 EACH $ 1,000.00 $ 2,00000 '\ 35 BUILDING CONSTRUcnON ( LOW? ) 1 LS $ 50,000.00 $ 50,000.00 ; 36 WELL AND IRRIGATION FOR FIElDS ( LOW? J 1 LS $ 150,000.00 $ 150.000.00 37 PlAY GROUND EQUIPMENT 1 LS $ 50,000.00 $ 50,000.00 38 SOCCER GOAlS J FOOTBAlL GOAlS 6 EACH $ 2,667.00 $ 16.002..00 39 SECURITY LIGHTS , LS $ 10,000.00 $ 10.000,00 40 BUDGET FOR PARKSlGNAGE & LANDSCAPING 1 LS $ 1.000.00 $ 1.000.00 41 SEPTIC SYSTEM 1 LS $ 7,500.00 $ 7.500.00 ESTIIIATED CONSTRUCTION COST $ 508,131.00 CONTINGENCY (10%) $ 50,813.70 TOTAL ESTlIlATED $ 557,.410.10 CONSTRUCTION COST CAATAL PLAN BUDGET $ 367,000.00 DEFICIT $ 190,410.70 ~. --.- - Preliminarv Cost Estimate f 'Dine Knon Park with AsDhatt oarkina (Excect hocke'l rink) ...19' ITEII DESCRlPTJON QUANTITY UNIT UNIT AIIOUNT NO. PRICE ~ 1 COMMON EXCAVATION 11500 C.Y S 6.50 S 74.750.00 ; 2 COMMON EXCAVATION TOACCOMMOllATING LATEST REVISION 1500 C.Y S 6.50 S 9,750.00 3 ClASS 5 GRAva (100% CRUSHED) 2400 TON S 15.00 S 36.000.00 4 1.5"' BITUMINOUS BASE (pa:r1ting lot) 660 TON S 44.00 S 29.040.00 7 1.0" BITUMINOUS WEAR (pa11<ing lot) 445 TON $ 44,00 S 19,580.00 8 2.5" BITUMINOUS WEAR (tail) 510 TON S 46.00 S 23.460.00 9 12" RCP STORM SEWER (souIt1 pa11<ing) 56 LF. S 55,00 S 3.08000 10 15" RCPSTORM SEWER (souIt1_) 121 LF. S 55.00 S 6.655.00 11 18' RCP STORM SEWER (souIt1_) 133 LF. S 55.00 S 7.315,00 12 12" RCP STORM SEWER APRON (souIt1 pa11<ing) 2 EACH S 1.000.00 S 2.000,00 13 CATCH BASIN TYPE 401 (souIt1_) 3 EACH S 1,800.00 S ~,400.00 t4 RIP RAP ATFES(norlh_) 5 C.Y S 100,00 S 500.00 15 12" RCP STORM SEWER (norlh_) 115 LF. S 55.00 S 6,325.00 16 18' RCP STORM SEWER (n<<1h pa11<ing) 133 LF. S 55,00 S 7,315.00 17 15' RCP STORM SEWER APRON (norlh_) 1 EACH S 1.200.00 S 1.2DD,00 18 CATCHBASlN iYPE401 (n<<1h_) 3 EACH S 1.80l1oo S 5.400.00 19 RIP RAP ATFES(souIt1 porldngl 5 C.Y S 100,00 S 500.00 20 REM I DISP. CUlVERT 30 L.F. S 5.00 S 150,00 21 8612 CONCRETE CURB & GUTTER 2261 L.F, S 12.00 S 27.132.00 22 4- CONCRETE 2215 S.F. S 5,00 S 11,075.00 23 TRANSPlANT 6"- tr DIA TREE 4 EACH S 250,00 S 1,000.00 24 ClEAR AND GRUB 3 EACH S 250,00 S 750.00 , 25 SILT FENCE INSTAllED 1000 S,Y S 2.00 S 2.000.00 26 TREE PROTECTION FENCING 300 S.Y S 2.50 S 750.00 "ZT SEED. MULCH & FERT. /IS SPECIFIED 6 ACRE S 1.500.00 S 9,000.00 28 PRO TURF SEED 3.5 ACRE S 2.500.00 S 8.750.00 29 STRAW ABER BlANKET 3500 SY S 1.75 S 6.125.00 30 WHITE"- STRIPING 3150 LF. S 0.60 S 1.890.00 31 WHITE HANDICAP STAll MARKlNGS 5 EACH S 150.00 $ 750,00 32 RETAINING WALL 650 S.F. $ 22.00 $ 14.300.00 33 FENCING FOOR SLIDING Hili AND EAST FOOTBAlL I SOCCER. FIElD 550 S.F. S 15.00 S 8.250.00 34 BASKETBALl HOOPS 2 EACH $ 1.000.00 $ 2.000.00 35 BUILDING CONSTRUCTION ( LOW? ) 1 LS S 50.000.00 S 50.000.00 36 WB..lANO IRRIGATION FOR AaoS ( lOW? J 1 L.S $ 150,000.00 $ 150.000.00 37 PLAY GROUND EQUIPMENT 1 l.S $ 5O,oeXlOO $ 50.000.00 38 SOCCER GOAlS I FOOTBAlL GOAlS 6 EACH $ 2.607.00 S 16,002..00 39 SECURITY LIGHTS 1 L.S S 10,000.00 $ 10.000.00 40 BUDGET FOR PARK SlGHAGE & lANDSCAPING 1 l.S S 1.000.00 $ 1.000.00 41 SEPTIC SYSTEM 1 L.S S 7.500.00 S 7.500.00 esnMATED CONSTRUCTION COST $ 118.nl.DO CONt1NGENCY (10%) $ '1,689.40 TOTAL ESTIMATED $ 678,363AO CONSTRUCTION COST CAPn'AL PLAN BUDGET $ 387.000.00 DEFICIT $ 311,363.40 r------ 1 1 I 1 I ~ I~ 11'. x I':. L______] r------ w 1 '" 1 <( 0:: 1 8 I <r> Lc. I~ <( Vl ~ 1 ~ 0 Lc. 0 . d <( to ~ It C) ~ ~ I':. <( L______ ...- <r> II :::E :z: ::: \>, ~ ::: CD ::: ~ <( (J) 0 :::Eo CL 0- 0 ON o::~ >- x 0::::: 1-0 '" ~b CL I- ~ u; => '0 CO a~d -.... D Vl II :z: ;,., 00 :::EIN ~~ :5 x w~ :::E . 0::'0 u' 0:: :z: <( ~ 0 3: u r-:::-~urnidn~rq~::-' , m z ~ 0 ---l ~ z-+~ 0.... W u I- '" (f) ~ 0::: ~ 0.... ---l ']\~t'i'~d - ---l 0 Z ~ W 0::: ~ 0::: 0.... 0::: W > 0 0 Z< <(~ w l.L~ 0'" >- f- U @ I i i I ~ . ~ I , . ~ ~ , ~" L~~ CITY OF ANDOVER ) 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Schedule Council Workshop - Community Center Project DATE: May 6, 2003 INTRODUCTION The City Council met on April 29, 2003 to discuss issues relating to the Community Center project and made the decision to approve the use of program model #1 that included the YMCA. As part of that decision, the Council endorsed the concept that should a community center be constructed it would include the YMCA. Several additional project issues were also discussed by the Council that at this point remain unresolved, but will need to be decided in order for the project to continue its forward momentum and meet anticipated project timeline targets. DISCUSSION , Subject to issues raised at the April 29, 2003 Council workshop, the proposed agenda for this workshop is identified below: 1. Call to Order 2. Discuss and Approve Building Site Orientation/Outstanding Facility Design Items 3. Receive Report on Capital Campaign Efforts 4. Review /Discuss/ Approve City of Andover/YMCA Memorandum of Understanding for YMCA Principles of Project Participation 5. Discuss and Approve Park Dedication Fee Contribution 6. Approve/Confirm Proposed Project Budget (Contingent) 7. *Discuss and Determine Project Financing Methodology 8. Discuss and Review Project Construction Timelines (Contingent) 9. Authorize Architect to Begin Schematic Design (Contingent) 10. Discuss Approval of the Community Center Project (Contingent) 11. Consider dates for Public Information Meetings 12. Other Business ACTION REQUIRED Schedule Council Workshop on the Community Center Project for Wednesday, May 14, 2002 in City Council Chambers at 7:00 pm. Council to determine whether this meeting should be televised. , ~. .J . '\ I ) }:lhn . Era! City Administrator I \ I / .-..... " Ci9' CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVERMN.US TO: Mayor and Counci1members FROM: John F. Erar, City Administrator SUBJECT: Schedule Council Workshop - Community Center Project DATE: May 6, 2003 INTRODUCTION The City Council met on April 29, 2003 to discuss issues relating to the Community Center project and made the decision to approve the use of program model #1 that included the YMCA. As part of that decision, the Council endorsed the concept that should a community center be constructed it would include the YMCA. Several additional project issues were also discussed by the Council that at this point remain unresolved, but will need to be decided in order for the project to continue its forward momentum and meet anticipated project timeline targets. DISCUSSION " Subject to issues raised at the April 29, 2003 Council workshop, the proposed agenda for this workshop is identified below: 1. Call to Order 2. Discuss and Approve Building Site Orientation/Outstanding Facility Design Items 3. Receive Report on Capital Campaign Efforts 4. Review /Discuss/ Approve City of Andover/YMCA Memorandum of Understanding for YMCA Principles of Project Participation 5. Discuss and Approve Park Dedication Fee Contribution 6. Approve/Confirm Proposed Project Budget (Contingent) 7. *Discuss and Determine Project Financing Methodology 8. Discuss and Review Project Construction Timelines (Contingent) 9. Authorize Architect to Begin Schematic Design (Contingent) 10. Discuss Approval of the Community Center Project (Contingent) 11. Consider dates for Public Information Meetings 12. Other Business ACTION REQUIRED Schedule Council Workshop on the Community Center Project for Tuesday, May 13, 2002 in City Council Chambers. Council to determine whether this meeting should be televised. . ff' ~'?i' # Dear City Council- The following students support the Andover Skate Park. l q cK Q, Iii LJ n ~fl n }"'6 {(/jOt) 1. <-Q ck Lo.. r k; II 'q,\J Do..ynlA. UACQS -A ~ 2. Oi ct--<. S~u.;e (' S'~V 3. /t!iC.f:.. {:-l~~ ~\ LYI ,-:EC\(J( JY\ f1\. +- 1- K 1 k <: '-\ ~ ~ ()JYlClncuL ~( 4. ct ?2uL/u 5.-~ ~3~~~~ 6. Je.,:( 0 L \0-\ !JC-~ r1 () J., U r6YU f20Jy2tJlti~' ~~ 7. -- ~ ' )-5 cJ9& 5~zI211'1 8. S!dJet1 Bd/sIc, h ~ 6 ko.rL AC\SI\-6S 9. ~(">lJ~\ ~(}>!{Jez J, 1 (bb;J11/1~ , 10. ash~y a(t/1rJ,~~hOfT11% ~ILtJ&// 11. AllW0. . C2uc(u^1 . A~ . O'~().T)\~ 13. KO-\{Il{n it/'hen 31 --< /;5 ~ ,~ 14. Yl~IQ. <:G'tIe. -f?s d 1\3 d- ~ ~ ~ s::. ,W .'>,( ~ ~ 0 3j ~ d 3r -_ IS. \(Q~\\~GtvOns\n ] q G 8~ ~~:E. ! 16. AltXQ. So\em ' ~ -\-' ?': \U rB 17. ~h\t~ tlr lC~()n J::;~ ~ ~ ~ ~ ~ ~ ~ ~ <:::::S '/g. )(lbnJ n.cL J1cf1 Cl~t",-- ~ ~ _ C::>--\- . P--7 rJ--f vJ~ Q(JM-' f:y~Gf t{~ CS kfl{ fC^--(ll ,-(J}1-r\j Y\{,. wi l \ 0 ~ h;,L-k ifo -S kO\-f V"'1 fO ~ IG P (of'" ('!rY- ~ trn-0cf~~ "2 ~ Jrue1~ 9??-aJ-.0:(/?1. ~ ~C9~+\yll~\" ~7 ') ~ j ~ ,. I I () '( '-' Lf/ Ll J- ys Lf4 I r I -i 'J 46 47 !-( 4 L[ q .-- '-JO ,0 - , Dear City Council- The following students support the Andover Skate Park. 1. K\(!(Kth\'\.Vl-\ '-'y at'/l ~~"~Y {;~........... .../vv~ , L- 2. 1\ Y\0\cv,;, ~ ~ tZI'V\&J\ [\~'c;/tr-r 3. N .~dL ~o7e( ~ /~ '/f/ · ~" , ;1Jo :r1'JD 4.VIX 1.( 5.ttW~iJ\)\9~~~~ G- :" ,', ~' r 6. ,U\ji\ \. ~) 11. ~f /~-"i Uyt;; ... \' ~ 7. I ~ . //' _ r. C ,_ 8. )~/(:) I() (l ~:lr( C)7.lJ_\ " 9. )'(li(L \\lY\J\m!uJ/~ I ( 10. ~( \ S~ qn:~(t\lY I :1.1. ;\;[ic k~ i [ '/I^'c-t cy 12. r:j;;e/~e \-t\;\-0~ 13. M(,~ t~.i~c;t- /~ 14~#;~~ " ," 15. i~;h\~j G.f(Yf Pi') ~lJ ?,1/I')']V\ 16. i (}'-'l)i tJ-) , 'V/1/r~( J ' -,..., . G:: '/ J/- 17. J,Af"/1..'5 /\'1,::: ..,~, 1'\ , . " " CCU,tll/\ "' ,1 r .' I ~ \ '\(! t!./ . i_, '\"I .. (1-. '- J J. I' ~ '.....--..1 ! ~::S-oijt - 5~ l Ie, so yOvf1 ;J ()l/ /?{'r N f\;\L~~V\ COJtt.uTT'<, . ID {\cDCl~ 'DQ\~J'{VS Qj -z I ~ M\~ LvJ'"-~ ~ Dear City Council- ort the Andover Skate The following students supp . . Park. 1. To~ etA 11 Ch. (lj (flit c~ II (~ , 'l..a. . 2. 3. pqJr~t-\( -r C\A11tlt 4'~/~L1J~ 5.~()JJ 6. r- L0-- 7. ]0 ref (('1/1 p/'Gc(:} e.- '( , . \ . 8. D VV1 u V eft ZCt:J€c 9.Jodre ~ D/CCiYc' x 10. 7thc, J1 j), 2Ci ;/ t' c= 11. flq i(<fY of r'cqfe!'" \ ~ .~th om Or 6 S'6t1(dhet:s-. ~ 12. M~ \L'^-Vl~1Y\ClfVj 13'~uL0 ~ ~ "-'tv c.,.j II 14. 0 n 15. ,lL tJJr '_ 16. V tiC{ If) 1 u~(fJ ~):~? , . (-t I l).::J..Il'" 17. AvJD 1-../) Dear City Council- The following students support the Andover Skate Park. (\ 1. ~\li ch6las ~c~ 2.0e-f'-0 ~e-wVJa(;'Kt 3. AvJo'\~ 17-vffY(':0'n ~ 4. - ., l { :. . -. .' - \ 5. 6(~M \:JV>-L ~ "', 6. ~ C?h~ 7. ~ If '5 C!; l!'~/~ 8. Ca(ley~~Qfrl r- ~8" .,. Y ....' ,Ii 1---~ 9. .. ~lU1VV y ,---_. ( , .... 10. Ko....A1e ~-htlJ)(' 11. ~tb ~~)()M/} .. 12. J4k~ '\ den Ff2 E.D 1-:. I !~':~ \,' '-, t..c 13. h v-; U . .~. , . ,~\ '", . \\\AO'~C&1~t\I'O-H1 f . 14;,1 \ I \J I ~', - ,.' \ ' 'j,,_. . ;~ xi . 15 ' . ~ .)] f. <-h!11(~... /11 ~<5 17. ~~\)(+\~ \~(\m1{iC\L. ~~\V~ /' S ;MO'lJ 2J p C f'lce-f , , -~ Dear City Council- // Park The following students support the Andover Skate ' . 41 ~~~ ,~ 1. ~a ( ~ ()..v\ M \)..r<;~C\ \ 1 t.J/.JJ ~" 2.~IC\<( \::.\LJCh Z'i!vK~y' p 3.1')\{(' N~bf-C K ~~ 4. WWj0l (d~on ~ '12:--- S. )vi -ellj5C\ b II I-{'{) bl)vq '" 6. B've\'o'J Cf,o\\~1\- 51-/2-.~ 'f\.~ ~~~;~rl, /' \ '\ ',\\ 7. ~t\.. rfCW~7hewC- \)'-\~ r > \ . 8. t{ljjU!f!h~ \ \ \. ~ ~ . )\ 9. IJ/QV l"~I~k \0\. \~~ ,)~~ 10. UVld~DV1VlSOV\. ~~ ~~ 11.S\ru~\l1 NwdJl-rJfV) ~0'\~Z:\ 12'~3le ~~~~\Y1 " ~iI, 13.\rLAV\'S b'<o~ ,'. zO" 4~e:') 1t\ch~ 14. J~""5 Loh,.aJ ;)L AWoYUj(1e/(;t9)r 15. ~..:) ~- 'dd - ~\\.t\t,I'f\.O\ \ 16. ~ ~ t'\"-'f'Y1r-t\. \ \ 17.~~ 13y~r~<Nj~'t1, 18 _ ClVVlll ,,,. !1l ,~,,X~ K<<V1A !J,//'o./I1J II , ~ " 0'- 1.6 v ~5iMr 411~ Sf:; . . . Dear City Council- ~&.'j t~ ~~U The following students su por he Ando er Skate Park. 1. ~OJjYW\C\ ~ 2. ~0/7l~ 'fiV\- 3.N~~ 4. ~ SCQ}}- 5;a?r/;;~'-'('v7 5' 6.~ ' 7. ~a\v\\\~ '\)JStl VI 8. ~~\t ~- SJYVl 9. .k\ \ l\Q Yvot I 10. DAfu'tWA.. V1V\ I{ev 11. fMsCNn~~~n 12. arnJAn;j{0!ltJrdbt. 13. Ovvcq,lf C1levglelewt~ 14.~,-V?~ ~~ ~~ ~'r:'d 15. -&;( D Ll?d\f\+ 16. A-l~ noc>pe.r. "- 17. kJ f'1\'t{.~ 0."') CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI,ANDOVER,MN,US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for May 6, 2003 Council Meeting DATE: May 6, 2003 The City Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Information under Consent Items . Item 7. Approve Lot Split/838 Crosstown Blvd. (Supplemental) - Planning The applicant is proposing to subdivide a rural property to create a new rural residentiallot. . Item 9. Accept Drainage & Utility Easement GrantJRural Reserve Trunk/03-2/Woodland Creek Golf Villas (Supplemental) - Engineering Submittal of the easement grant to the City Council for review and approval. . Item ll. Award Bid/Streets & Utilities/02-49/Woodland Estates 4th Addition (Supplemental) - Engineering Adding contingencies to the resolution that must be taken care of by the developer prior to awarding the contract to the low bidder. . Item 15. Award Bid/Streets & Utilities/02-50/Maple Hollow (Supplemental) - Engineering Adding contingencies to the resolution that must be taken care of by the developer prior to awarding the contract to the low bidder. Respectfully submitted, 0) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrat~~ Will Neumeister, Communi Development Director t.(/cIv-- FROM: Courtney Bednarz, City Plann~ SUBJECT: Supplemental- Approve Lot Split/838 Crosstown Blvd. - Planning DATE: May 6, 2003 INTRODUCTION The applicant is proposing to subdivide a rural property to create a new rural residential lot. The property is located at the southwest comer of Crosstown Boulevard and Prairie Road. DISCUSSION The attached survey illustrates the proposed lot split. An existing house and detached accessory building are located on Tract A. A new house will be constructed on Tract B. The proposed split meets the dimensional requirements of Ordinance 8 as indicated in the table below: R-l Tract A Tract B Re uirements Lot Width 300 feet 360.55 feet 5l4.79 feet Lot De th l50 feet 523.17 feet 191.0 feet Lot Area 2.5 acres 2.63 acres 2.5 acres (l08,900 s. 114,73l s.f. l08,948 s.f. Road Easements It is important to note that road easements are included within the lot dimensions and area to help the property to achieve sufficient size to meet the R-l Zoning District requirements. A road easement is different from right-of-way in that easements sit upon privately owned property and grant limited use of that property, in this case for road purposes. The underlying property owner retains ownership and continues to pay taxes for this area of their property. Road easements do not reduce the size of the underlying property and do not convey ownership to the City or Anoka County. Therefore, road easements can be included in the lot dimensions and area when determining the size of the properties. Additional Road Easement The Anoka County Highway Department requested a minimum of 60 foot wide half right-of-way for Crosstown Boulevard. Presently the portion of the property adjacent to Crosstown Boulevard has a 75 foot wide road easement at the intersection with Prairie Road which steps down to 50 feet approximately 213 feet west of the intersection. A separate easement document dedicating an additional 10 feet of road easement has been provided. The legal descriptions and drainage and utility easements for Tract A and B have also been adjusted accordingly. Buildability The Building Official has indicated that the proposed new property will be buildable. Drainage and Utility Easements The applicant has provided legal descriptions for drainage and utility easements. These easements will be ten feet wide and located around the perimeter of both properties and outside existing road easements. The applicant has provided an easement document to be accepted by the City Council. Sewer Staging Plan The subject property is located within the 2020 Municipal Urban Service Boundary (MUSA). Municipal utilities are projected to be available for the subject property in the 20l0-20l5 time frame. Rural lot splits are permitted to occur within the MUSA, although only one lot split is permitted every three years. The subject property will not be able to be subdivided again until municipal utilities become available (or the minimum lot size in the R-l district is changed). Staff will work with the future property owner to plan the location of the new house with the potential future subdivision of the property in mind. Park Dedication Park dedication will be required to be paid for the new property in the amount of $2l5 5. Trail Fee A Trail fee in the amount of $523 will also be required to be paid for the new lot. Access Access to the new lot will be required to be provided from Prairie Road. The new access must be located a minimum of 60 feet from the intersection of Crosstown Boulevard and Prairie Road. Existing Structures There is an existing house and detached pole barn located on Tract A. Both structures will meet the R-l Zoning District building setbacks once the new property line is established. It is important to note that the existing property will be reduced to less than three acres in size with the lot split. Pole barns are not allowed to be constructed on properties less than three acres in size (Ordinance 8, Section 4.05). The existing pole barn will become a non-conforming structure as a result. Non-conforming structures are typically allowed to remain until they are damaged beyond 50% of their assessed value, at which time they are required to be removed. No expansion of the structure will be permitted in the interim. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed lot split. -2- ACTION REQUESTED The City Council asked to approve the proposed lot split subject to the conditions listed in the attached resolution. Attachments Resolution Legal Descriptions Easement Grant -City Drainage and Utility Easements Easement Grant -County Roadway Purposes Location Map Property Survey Cc: Sharon Thompson, 838 Crosstown Boulevard NW -3- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE LOT SPLIT REQUEST FOR SHARON THOMPSON TO SUBDIVIDE INTO TWO PARCELS PROPERTY LOCATED AT 838 CROSSTOWN BOULEVARD NW (23-32-24-ll-00l8) LEGALLY AND DESCRIBED AS: THAT PART OF THE NE 1/4 OF THE NE l/4 OF SECTION 23 TOWNSHIP 32 RANGE 24, ANOKA COUNTY, MINNESOTA DESCRIBED AS FOLLOWS: BEGINNING AT THE NE CORNER OF SAID 1/4, 1/4, THENCE SOUTH 58 DEGREES 52 MINUTES 30 SECONDS WEST ALONG CENTERLINE OF CSAH NO l8 (ALSO KNOWN AS CROSSTOWN BLVD NW) 6l3.86 FEET, THENCE SOUTH 3l DEGREES 07 MINUTES 30 SECONDS EAST 268.49 FEET, THENCE SOUTH PARALELL WITH EAST LINE OF SAID 1/4 1/4, and; To be divided into properties to be described as illustrated on Exhibit A stamped received by the City of Andover May 2,2003. WHEREAS, Sharon Thompson has requested approval of a lot split to subdivide property pursuant to Ordinance No. 40, located at 838 Crosstown Boulevard NW, and; WHEREAS, the Planning and Zoning Commission finds that said request meets the criteria of Ordinance No.8 and 40, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare ofthe City of Andover, and; WHEREAS, a public hearing was held pursuant to state statutes, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 1. The applicant shall be required to pay a park dedication fee in the amount of $2l55. 2. The applicant shall be required to pay a trail fee in the amount of$523. 3. The driveway access for tract B shall be required to be located on Prairie Road. The new access shall be a minimum of sixty feet from the intersection of Crosstown Boulevard and Prairie Road. -'1- 4. The new deeds for the Tract A and Tract B shall contain the legal descriptions described in Attachment A stamped received by the City of Andover May 2, 2003. 7. That the lot split be subject to a sunset clause as defined in Ordinance No. 40, Section III(E). Adopted by the City Council of the City of Andover on this _ day of _,2003. ClTY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria V olk, City Clerk -5"- Exhibit A a: w > o n 0 ill r 0 > ,,7; tIl 1: N Z r:: Q) C'l.j.J I ill ~ ~ r:: C'l 0 Q)r::l-itll Q)IO LL (J'\ o Q) Q) r:: .,-i Q) I-! ',-i 0 ',-i ..c:: ..c:: >-. I' ' .,-i..c:: U Q) ',-i .. .j.J U Q) C'l I-! Z '0 .j.J .j.J ill -r: 0 ~.j.J .j.JC'l r::i:: >~ ~u r::r::Q)'ll .j.J I-! .,~ . 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Z ) " EASEMENT GRANT THIS EASEMENT, made this day of , 2003, by Sharon K, Thompson, single, Grantor, to the CITY OF ANDOVER, a municipal corporation, (Grantee). WITNESSETH, that Sharon K. Tompson, single, for value received as Grantor do hereby dedicate to the City of Andover an easement over the land located within the City of Andover, County of Anoka, State of Minnesota, described as follows: An easement for utility and drainage purposes over the follow- ing described tracts located in the Northeast 1/4 of the North- east 1/4 of Section 23, Township 32, Range 24, Anoka County, Minnesota: 1) The Southeasterly 10.0 feet of the Northwesterly 85.0 lying parallel with and Southeasterly of the centerline of Crosstown Boulevard and lying West of the East 30.0 feet of said Northeast 1/4 of the Northeast 1/4 and lying within the East 191.0 feet of said Northeast 1/4 of the Northeast 1/4. 2 ) The West 10.0 feet of the East 40.00 feet lying South of a line drawn 75.0 feet, as measured at right angles, Southeasterly from the centerline of Crosstown Boulevard and lying North of a point distant 30.0 feet West and 620.5 feet South from the Northeast corner of said Section 23. 3 ) The Southeasterly 10.0 feet of the Northwesterly rO.O feet lying parallel with and Southeasterly of the cen- terline of Crosstown Boulevard and lying Westerly of the the East 191. 0 feet of said Northeast 1/4 of the Northeast 1/4 and lying Northeasterly of a line drawn at right angles to the centerline of Crosstown Boulevard at a point distant 613.86 feet Southwesterly of the Northeast corner of said Section 23 as measured along said center line. -7- - 4 ) Commencing at a point on the centerline of Crosstown Boulevard distant 613.86 feet Southwesterly of the Northeast corner of Section 23, thence Southeasterly at right angles a distance of 60.0 feet to the actual point of beginning, said tract being 10.0 feet North- easterly, parallel with and adjacent to said right angle line for a distance of 208.49 feet. 5 ) Thence South and parallel with the East line of said Northeast 1/4 of the Northeast 1/4, said tract being 10.0 feet East, parallel with and adjacent, for a distance of 113.23 feet. 6) thence Easterly on a straight line to a point distant 30.0 feet West and 620.50 feet South from the North- east corner of said Section 23, said tract being 10.0 feet North, parallel with and adjacent to last des- cribed line a distance of 358.93 feet. 7) Thence West along last described line a distance of 162.0 feet, thence North, parallel with and 191.0 feet West of the East line of said Northeast 1/4 of the NQrtheast 1/4, said tract being 10.0 feet East and 10.0 feet West for a distance of 453.08 feet. IN WITNESS WHEREOF, the party has hereunto set her hand this day of , 2003. by Sharon K, Thompson STATE OF MINNESOTA) COUNTY OF ANOKA ) ss This instrument was acknowledged before me on this i day of , 2003 by Sharon K. Thompson, single, has caused these presents to be executed or has set her hand the day and year first above written. Notary Public The above desribed easement was accepted by the City Council of the City of Andover, this day of , 2003. Victoria Volk, City Clerk Date -,37- No delinquent taxes and transfer entered, Certificate of Real Estate Value ( ) filed ( ) not required Certificate of Real Estate Value No. , 2003 by Deputy STATE DEED TAX DUE HEREON $ Date: , 2003 FOR VALUABLE CONSIDERATION, Sharon K. Thompson, (Grantor) single hereby conveys and quitclaims to the County of Anoka, a political subdivision of the State of Minnesota (Grantee), real property in Anoka County" Minnesota, described as follows: A permanent easement for highway purposes over all that part of the Northeast' 1/4 of the Northeast 1/4 of Section 23, Township 32, Range 24, Anoka County, Minnesota des- cribed as follows: The Southeasterly 10.0 feet of the Northwesterly 60.0 feet lying parallel with and Southeasterly of the centerline of Crosstown Boulevard and lying Westerly of the East 183.0 feet of said Northeast 1/4 of the Northeast 1/4 and lying Northeasterly of a line drawn at right angles to the center- line of Crosstown Boulevard at a point distant 613.86 feet Southwesterly of the Northeast corner of said Section 23 as measured along said centerline. GranIO~(S' ....:arrants lhat it has no !-;MwledQ9 of any haz;:udous substance located In or on the laM and that the GrsnIOr(s) had no knowledg'i!! of any hazardous substance localed in Of on Ihe land Clllhe time right. title or Interest in the land W:lS first aCQuired t-)'!MGranleor(sl Granlor(s) e~(1ifie-s th3t the Granlor(s) does not knO\v of any WE::lls on the described real property. (:f n10re 6P"CC 15 needed, cOtltitlue on back) logether with all hereditaments and appurtenances belonging thereto, subject to the following exceptions: Sharon K. Thompson STATE OF MINNESOTA) COUNTY OF ANOKA ) ss The foregoing instrument was acknowledged before me this day of , 2003 by Sharon K. Thompson, single. Notary Public Drafted by N. C. Hoium 10731 Mississippi Blvd. Coon Rapids, MN 55433 -'7- 838 Crosstown Boulevard NW Lot Split ~/\\e ~ ~ /_ lo= ~ f- - ~ ~ \ \ _/ !;j "''''J 15890 i ~~0 -;: 574 15845 .... 15827 ~,~ ,- -- ~l <<> ~ 15803 53 ~ rn 15810 921 887 15762 577 ! 15773 ~ 15782 ....-- I- 158 ~ t-,."" 910 i:I: 910 15745 I-- 546 15748 15743 15726 ~ 773 719 677 629 - 15725 15710 553 841 ~ 7C ~;; 831 752 648 624 524 654 ~ ~v~ ~ 15633 .-- "'''~ 939 ! 1156 1~ ;T~ 15615 ~ b\ ~ 540 530 V\.y 8B8 15553 I- 15602 ., ~ 0 1021 / 928 '" 15582 Cl 15549 15534 ~ 155 ~ ~ ::; a ~ I~ 15535 15514 ,~ --=-., ., - M 968 539 ., 15540 ~ 15527 637 ~ ."" ~ 15505 652 \ 610 56~ ~1544\ ~ ~ 891 849 ~"'1 978 15451 1140 ."A.T~ '''' ::-.~ / 800 952 836 15425 15357 15380 \ ~ \ 1~3 15300 ~ '\ 15313 \ N Project Location Map w-<r. -;0- . Andover Planning ~ISF;!'Q! - OF - ~l!Q~Q~J;;Q. _ 'iRA~T.L!.~~EC!.IO~"~~.L,.!.OWli~!!IX_ ~~ _ RA.~"F;_~1 , I SCALE: 1 inch = 60 feet I I , 0 Denotes iron set Nov. 10, 1969 {f) , -'7: \ I....) and April 14, 1992 ~ I " ,: 1 )G I [' , 'I" 10 101 ,~ ,.. ~' 0---1 I -- <> ?,,:" 11 r-: ~ - , - Z Z;; ,3. il() / Z..:;. \., Den,:,tes 10 foot utility and ..'I! "',)'" .:!' "4.j draJ.nage easement , ?p'~ ' iB ^;0,~ ~ r? NO' , .,..- ,,?- , _/ I ,-:;6 ~,- IH. :;J ,. {I I J I 5~C?~ I~ -.i- I I I Z, , , I 0:;, I ". , I " il<:l I ~ Y/O S-'-"I ,I / V' o~, I [J ' '" ;' B/.. I ,..- " ft: '1k ;' --y I D' ,-/ f::--- IgS.D I I' "f ~ti 1/" ~ 1'0 V II I! I qf ,.. S'5 I I I t I ~ ~~O / I' ,I I ' ;' C' ,..-(~ ! 'ie::, ~ ,- ./ /4->:1 I I ~, V ,.. < ~~ . I I I --- t? ! ';S \1), ' . 'I'~ I!~,,,, I _ F'f. I I I-. /.tJ I I B :?Q. I'... I ~ < 894 '" t), I I (D' fiCo fj ~ \J) 'I- "1'" /1 ~, Z.8D1 , F()AO l?; ~ ~ ~I' C~vO,"/ J ,~ \ ! C;:A' (1 ~ I :{tI I ~ ,<::) \ A?'I ./ ~ ll. \ \\ J/4-';~3 Ae. [2,0",0 ~ I ~ II ~ I ~ I) "" ~ f!-. r< G -- !<) '-.: '-9 ~ <;;;' 1)01 'c). '" . I ~ I ~ = @ 1 rj... "1- I, ~ '>, ."' OJ I I' -.s> ~ l.() I I ~ ----i ~ ~\, I I >- .,," \ " I ~J <::> 'J ~ ~ \ i I \s..j ~. \ I I I - , , II /9/,0 J-t--.-j S ~ '. "J T I I ~ 14 I ! ~ lJ) I I I I I ' '<I ll.. . f I " Q, I I i ~ '" I I " :": <: f{, i I t(, ,~ I I I' I I 1(,"-1 <D. \'1 -I&Z.~O.::..__...: I t.. '", I I __- .... ~ \ ' J",,:- , _.. c: EA5 ' '-..J. 83.:371:7 _ .....- - 358,98 N ~ ~ <~ ^ . - \:) '> ~ /vOT ..J..\'CJ..VOED '') I ~ -/1- . ~ . \/ ~- - - - 38~, 7/- WE5T_ __,'_ _ -::: ,y> @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER. MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members CC: John Erar, City Administrator~ David D. Berkowitz, City Engineer FROM: Todd J. Haas, Asst. City Engineer ~ SUBJECT: Accept Drainage & Utility Easement Grant for Rural Reserve Areal 03-2/Woodland Creek Golf Villas (Supplemental) - Engineering DATE: May 6, 2003 INTRODUCTION This is a supplemental item in regard to the easement grant for the Rural Reserve Trunk for Woodland Creek Golf Villas, Project 03-2. DISCUSSION Attached for your review is the easement grant to construct the trunk sanitary sewer line to serve the Rural Reserve Area. On Page 2 of the grant is the language City staff is recommending based on concerns from the owners of the golf course. ACTION REQUIRED The City Council is requested to accept the Drainage & Utility Easement Grant for the Rural Reserve for Woodland Creek Golf Villas, Project 03-2. Respectfully submitted, ~i~ cc: Mike Olson, Olvan Properties LLC, PO Box 67, Forest Lake, MN 55025 c0'3:Jl:jd ~v:St ~00c 90 ^l:jW . I , , , EASEMENT GRANT ! TIllS EASEMENT, made this day of , 2003, by Olvan : Properties, LLC, a Minnesota limited liability company, Grantors, to the City of I Andover, a municipal corporation, (Grantee), , , WITNESSETH, that Olvan Properties, LLC, a Minnesota limited liability , i company, for value received as Grantors do hereby dedicate to the City of Andover a , pennanent easement over the land located within the City of Aitdover, County of Anoka, I State of Minnesota, described as follows: I An easement for public drainage and utility purposes over that part of Outlot A, WOODLAND CREEK, according to the recorded plat thereof, Anoka County, Minnesota, lying easterly of the following described line and its extensions, Commencing at the northeast comer of said Outlot A; thence on an assumed bearing of South 89 degrees 29 minutes 37 seconds West, along the north line of said Outlot A a distance of 163,74 feet to the point of beginning of the line to be described; thence South 24 degrees 08 minutes 47 seconds East a distance of203.22 feet; thence South 26 degrees 28 minutes 11 seconds East a distance of327.97 feet; thence South 28 degrees 56 minutes 10 seconds East a distance of362.58 feet; thence South 24 degrees 20 minutes 00 seconds East a distance of 115.12 feet; thence South 32 degrees 40 minutes 23 : seconds East a distance of 196.00 feet; tllence South 24 degrees 49 minutes 22 seconds East a distance of 197.47 feet; thence South 34 degrees 07 minutes 38 seconds East a : distance of 115.45 feet; thence South 24 degrees 19 minutes 13 seconds East a distance of 225.93 feet; thence South 33 degrees 24 minutes 31 seconds East a distance of251.32 i feet; thence South 64 degrees 36 minutes 00 seconds East a distance of 159,03 feet to southeasterly line of said Outlot A and said line there terminating, I i ! E/2'd S92'Of.J Wd9~:E E002'9 ')"l:lW m'3~l:ld 8v:Sl ~00c 90 AI:lW . . The City of Andover agrees to notify the property owner at least six (6) months prior to any construction activity, Furthermore, the City agrees it will use its best efforts to minimize the loss of income to the Grantor as a result of such constroction by accelerating the time for construction and reduce the construction area. The City agrees that it will restore, at its cost, the golf course after constrUction to a condition equal to or greater than it was prior to the construction, The City further agrees that is shall be responsible for reasonable costs associated with the temporary relooation of golf course improvements necessary to facilitate play during the construction period. I , Total consideration: One and no/l00 ($1.00)Dollar. ! State Deed Tax Due: None IN WITNESS WHEREOF, the parties have hereunto set their hands this day of ,2003. ; OL V AN PROPERTIES, LLC I BY: i Its: I I , By: I Its: I STATE OF MINNESOTA) ) ss. i i COUNTY OF ANOKA ) This instrument was acknowledged before me on day of . 2003 by and ! the and of Olvan Properties, LLC, a limited liability COmpany under the laws of Minnesota on behalf of the company. I , Notary Public I NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of ; Minnesota, has accepted on . 2003, the above described easen1ent j in this docwnent. Dated: CITY OF ANDOVER (SEAL) By Clerk tHIS INSTRUMENT WAS DRAFTED BY: Hakanson Anderson Associates, Inc. 3601 Thurston Avenue Anoka, Minnesota 55303 (763)427-5860 2 E/E'd 89Z'ON WdLS:E E00Z'9 ')"l::lW S0'3~tld 11:v1 ~00c 10 AtlW Nort"lCllil comer EASEMENT EXHl of Outlol A , \I' i, _ 'Co '8>. .-' ........". ~ ~'l' -';'t1! " / ~~ ,-J -- Olvan Properties, -'-.- IIIC1NlTY MAP i.l'''''; \r. o. t9<" , I ~ I ~~ I -0' S.C ~2 "',..:l 'e. : ... en "'~ CITY OF ANOO\lER - ... f.I'J':"ND D_ ....-...--. f::':"'-. - ......- ('-- .- .-- :~==:..--... -.....--- ..._--- .-:=-:.'1:::..... ---~.... ------ ..~._---- ..------ ---...- =:==~ . ..-.....~.. ...-..-......... i:=:t=: . ...ulllft....... 'w I Wd02:2 E002'1 'AI::lW >;;/>;;'d L2t . Of,! 170'3:Jl::jd 11:171 ~00c 10 AI::jW , I ~\ - -- I 1 C) ~ c-.. ~ p V:l ~ ~ ::p ~ o 1. "t3 ~ '--3 <'\) ;t 1.l::z::l c"l. ~ (\l CIl t'--t ~ ~ '--3 tASo.lOh~"" - ~~~~=~ I '''' . OI..".,...,,~...LlC I - -.---.--... .- ~ ~/l?"d LZ1"ON Wd0Z:Z E00Z"1 "^I::lW City of Andover (J!) 1685 Crosstown Boulevard N,W.. Andover, Minnesota 55304. (763) 755-5100 Fax (763) 755-8923 . www,cLandover,mn,us TO: Mayor and Council Members CC: John Erar, City Administrato~ David D. Berkowitz, City Engmeer FROM: Todd Haas, Asst. City Engineer SUBJECT: 11. Award Bid/Streets & Utilities/02-49/Woodland Estates 4th Addition (Supplemental) - Engineering DATE: May 6, 2003 INTRODUCTION This item is in regard to amending the item receiving bids and awarding the contract for Project 02-49, Woodland Estates 4th Addition. DISCUSSION Attached is a revised resolution that awards the contract contingent upon the developer providing the following: o Recording of the final plat to Anoka County. o Execution by signing the development contract as required. o Providing the necessary easements that are required for streets & utilities. Once these items have been satisfied, the City will contact the contractor to execute the contract so the work can begin as soon as possible. ACTION REOUIRED The City Council is requested to approve the revised resolution accepting bids and awarding the contract to Three Rivers Construction in the amount of$964,465.6l for Project 02-49, Woodland Estates 4th Addition. Respectfully submitted, ?#/~ Todd Haas cc: Byron Westlund, Woodland Dev. Corp., 13632 Van Buren St. NE, Ham Lake, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-49 ,WOODLAND ESTATES 4TH ADDITION. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 062-03 ,dated April 28, 2003, bids were received, opened and tabulated according to law with results as follows: Base Bid Three Rivers Construction $ 964,465.61 Friedges Contracting $ 977,156.65 Hennen Construction $ 981,207.20 WHEREAS, awarding the contract is contingent upon the developer providing the following: o Recording of the final plat to Anoka County. o Execution by signing the development contract as required. o Providing the necessary easements that are required for streets & utilities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Three Rivers Construction as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Three Rivers Construction in the amount of $964.465.61 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 6th day of Mav , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk CITY OF ANDOVER 0 1685 Crosstown Boulevard N,W.. Andover, Minnesota 55304. (763) 755-5100 Fax (763) 755-8923 . www,cLandover,mn,us TO: Mayor and Council Members CC: John Eon, City Admini_to,~ David D. Berkowitz, City Engi .. er FROM: Todd Haas, Asst. City Engineer SUBJECT: 15. Award Bid/Streets & Utilities/02-50/Maple Hollow (Supplemental) - Engineering DATE: May 6, 2003 INTRODUCTION This item is in regard to amending the item receiving bids and awarding the contract for Project 02-50, Maple Hollow. DISCUSSION Attached is a revised resolution that awards the contract contingent upon the developer providing the following: Cl Two (2) Letters of Credit be sent to the City in regard to the Developer's Improvements and for the assessments as required in the development contract. Once this item has been satisfied, the City will contact the contractor to execute the contract so the work can begin as soon as possible. ACTION REOUIRED The City Council is requested to approve the revised resolution accepting bids and awarding the contract to Redstone Construction Co., Inc. in the amount of$57,322.97 for Project 02-50, Maple Hollow. Respectfully submitted, ~i~ cc: Mark Tibbetts, l444 - l6l sl Avenue NW, Andover Ty Caswell, Tyson Homes, LLC, 13360 - 2nd Avenue South, Zimmerman, MN 55398 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-50 , MAPLE HOllOW. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 050-03 ,dated March 18, 2003, bids were received, opened and tabulated according to law with results as follows: Redstone Construction Co., Inc. $57,322.97 Dave Perkins Contracting Inc. $58,133.00 Friedges Contracting Co. $60,760.15 WHEREAS, awarding the contract is contingent upon the developer providing the following: 0 Two (2) letters of Credit be sent to the City in regard to the Developer's Improvements and for the assessments as required in the development contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Redstone Construction Co.. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Redstone Construction Co.. Inc. in the amount of $ 57.322.97 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 6th day of Mav , 2003 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ! ." f/'oIJ-/ I ;~~~:; 6:~fll~~~t~ COU~Cil_~-- w- :----- .. ~ :PRIL~----! . RE:_,2Q03 ~onthlyBuilcJillQ .Be~ort -- - - u . -- ___.m - ____ - --- : ' I I , ... ,.. . . ,-- - ----t..- -- ------ -...-- BUILDING PERMITS: -.,.. - ,. --- ---- PermiUPlan Tax .Total 'Valuation 19,Residential- 13 S.F, 3'Septic 6lTownh" $ 40,541.95 $ 1.458,00 $ 41,99995 $ 2,916,000,00 -9'Additions-i Hi - '-: $ _ u5,63i35 $119.30:$ 5.751.65 $ 238,600,00 8'Garages-~---' i -, nn_:-_;_ $ 2,697.40:$-46,59:$ - 2.74i99!$- 93,180.00 5 RemodelingiFinishing; T-----r----:f-----i5o.oo--f----' -2.50;T--- 252~50! $ 2] Commercial Building ! ~: ____= i_-_,~-=-:-_ __I c= ~___2,li(1.3r (-. . - _ 622z:D__ _-- = 2.47i:Jj5: is: _124.45000 3 Pole Bldgs/Barns :. r; , $ 1,359,18 I $ 25.00 I $ 1,384.18! $ 50,000,00 2Shecls-- . I-a! -1$-----i50-.8-5'$----2~50;-f-- 153,35is-i{60000 .. .~;2~ii~:~/~~~~~irep,L~'. i.. .f---p::_-__-=4)025_p__:_:~65Tf:~-- -439.90-tf 19,30000 2iSiructural Changes ir- - -T -- r--T$----i33~60i$ ----- - 1,70 r $ __n_ 135,30-' $---f406.00 .. -. . - -:! !~:~~f]~~{~~~:er~.i..._.'..---l.. - --l--~--:fj-..- ..".~]ii-!~-.!'f:~.~-1H~I-i-.: --.-.~:~~i~!~. r.. i · .i~f~~.~..~~ -ztbihElr._- __l_j__ =l :_i___=J ~ -J_____-.::L$=:::. ~06~9z1$.::_-.::__14).Q.:j_=_:=- 8205E( ~~,OOOOO _] 1@6;;:~6:::B;;J~~~l'::L.:=_-i=l__--___=-L C.:::_-= ~~~llL:-::-_m___ t~[~ - - ..., J~;~~~l $_ ;~:~~~~~ . ....~.!~~:.i.,l~~~~~;rrJ~-.-..--=.~r, -~T-~:. .::.t1.~-~~.'"'"~"I!..::~.~,__=-..'~~~.5.=.jt~...,~.e4.~3.'-.li. m ~""....3...".:.: _, 129 [SUBTO_TAL _ _ i__ l- ___ _L ____-=~ If=- _~.2'8iY60r:________<889'.2~C) n=n..6(7Q6,86 TC:j,74G..446i'2 P,EIi~~t~.~LJi~d~~-~eLJ---j=-~===i-- -----------.::L-.--~Z~17.60 -i===-1'889.26-l~~~C~~~~~~glQ=--= -- .~I.gt]~~t~.---\.-::l +---~j. ---1==~~~1}~~-~~---~~jr:-----~--~-fY---- =:~ !-- -- - O!Footingn- '--I I r --J : $ -- -- - - t $ n _n --:$ - __u - -: o!Renewal ii _ -I -11- _I___=n~ -$- =n_--_ is .:-____ ' $ _ _~- -_ j _ ol~OVing_L_L__I'__I______L__J___ $____ -- ,$____ - _~L --- -i- 1.!.i..~.- ~.u~~.:~::fc. es+.~-.. --,.,'..---. r _.--.:-----1.. ..-.I.'-.:-'~--. ==---- - i - - _ ~-ii~-!t !-----------~--~!~~~ -!- - -~:m-~-~--- i=- ~=--~.- 1~__I---LI------I__ ----- --- -- -~tt~---- ~--------ij-- - 2!rmlti~;~~:---L=i--I-:----I___- [-=-:-(i- ---:i~~jl=--- -- ~-~~ -i-=- -- :~~~~_n_- fil.~~~~;~~~~ Ler=Y-rl- - ,.. ----j--l. :--------f{.----:::.~~~:~~.l----= ---~::-~} --- ______~~~1~ 1---- - - . -1 : WaterchangeOveil... -, . . -n-_+--r----- : r----5o-:-ooiT- - -----0.501-$ ,-- 50:50 ,-- 16:Sac~eiaJnageFee._r r __L_; nn i$ - 2Q4:60:J.-____ .:_.1.$ 2o~~00i 16,SewerAdmin. Fee I i ..1.$_ 240,00..;$ _ .: _:$ 240,00 ~ _ 20 Certificate of Occupancy ~ __ _ 1_ _ __ $.. __80'QO .;. $ ____ __:~ i $ _ 8000 J _ 18~LicElnse Verification Fee :_ --J---I. ,.___J._ ___ ~O,OO j.$__._~:._ : L_____ 90.00 t- -- o Reinspection Fee ! t-- i $ - $ -' $ - I ~ .~!:~~~,1t"~i~Jlu ~~~=: if~ ,:::,:1jl ~~m:q !~::~ ~:~ ~== 386 ~TOTALS I-i --, _ -, ,. --, =t-- -1$--7T896~60! $-----(934,76h--i3-;8ili6 :nm_____ ...- . ---i---~------'-- ---;.-- 1-------1-1--.--~-- -~---~----------.--r-----------~-------- -j---------. - ! ___ ___l___ !___ . _~ ___L__ __ --I------L------- L _ ._______ .1__ .n____~_. l___ Total Number ofHomesYTD . 2003! 39 Total Number of Homes YTD . i . 20Q2i _ 89 Total Valuation YTD - 2003: .8,503,592.12 _ T"tal ValuationYTD~. .. , ,_ ! _ n -2002; . 15,994,538,96 iTotal Building Department Revenue YTD- i 20031 161.543,62 i iToiaf Buildi" De-artmenIRever1UeYT[)~ ,- -20021 270,769.44 : 4-10-03 Members of the Andover City Council- Pov's Sportsbar would like to request permission to have our annual outdoor concert coinciding with Andover Days. The event would take place on our softball fields in the same spot it's been each year. The date would be Friday and Saturday June 27th and 28th, from 7fl.m. till midnight. It's been an honor to be a part of this celebration and I hope to continue this outdoor event. Thank you for your time and concederation- ~<~ - Povs sportsbar and grill /11;0 -I- 'J I.te -f'C/ f'q '-'es+- {J(J"/"'Iilt'; V'1 to ex -+end fr\1 / '1LNr {..r..c..f\~C Ol.lt' fd f4 fieldf to.- tk! Co:,\co,.j- 0"- t\..~ :2 '7 -rl,.y ;s:n: