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HomeMy WebLinkAboutSP April 29, 2003 /- CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN,US Special City Council Workshop 2003 Budget Reduction Plan Tuesday, April 29, 2003 - 6:00 p.rn. Conference Room A 1. Call to Order 2. Adopt Agenda 3. Community Center update (~) 4. 2003 Budget Reduction Plan a. Budget Reduction Financial Analysis b. Public Utility Franchise Fee Analysis c. Storm Water Utility Rate Analysis d. Staffing Ratio Analysis e. Anoka County Sheriff Contract 5. Other Business 6. Adjournment . , '- /' \ (!j) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Consider 2003 Budget Reduction Plan DATE: April 29, 2003 INTRODUCTION Due to proposed state budget reductions affecting local government aid and market value credit aid, the City could realize approximately $590,000 in anticipated funding cuts from its adopted 2003 Budget. This state aid reduction represents approximately $590,000 or 8.4% of 2003 General Fund revenues of $7,077,215. Proposed expenditure reduction areas are recommended below and have been developed and are recommended by the management team. DISCUSSION , In determining the breadth of spending reductions and levy reallocations, the Management Team has met on several occasions to review, refine and evaluate the implications of these expenditure reductions on current services. Guidelines, principles and rationale supporting the 2003 Budget Reduction Plan are as follows: 1. Preserve the delivery of essential services to City residents in the areas of police, fire, public works and internal administration systems supporting building inspections, economic development, planning, finance, and engineering. 2. Preserve existing staff levels to maintain existing staffing ratios of 1.99 FIE per 1,000 residents. The City of Andover maintains a staffing ratio, which is already one of the lowest ratios in the entire metropolitan area and is the lowest staffing ratio in the Stanton Group 5 cities for populations above 25,000. See attached graph. 3. Pursue revenue enhancement approaches in the form of natural gas and electricity franchise fees that would help offset the loss of state aids and provide Council with options other than pure expenditure reductions. The use of franchise fees would allow the City to recover service costs along a progressive user fee rate schedule based on consumption and generate revenue from the City's physical assets. (See attachment) BUDGETARY PLAN RECOMMENDATION HIGHLIGHTS 1. Consider the implementation of franchise fees for natural gas and electricity services of approximately 2.5%. See separate staff report on franchise fee implementation and projected revenue streams. If franchise fees were approved by Council, implementation could occur by September 1, 2003 and would allow the City to recover costs associated with maintaining . , infrastructure and generate revenue from its physical assets, similar to generating interest income from cash investment portfolios. Franchise fees are pennitted under state law and allow the City to charge fees in the form of rent to utility companies who use public right-of-way for cabling and/other types of private infrastructure that support private for-profit enterprises. Currently, the City imposes a 5% cable franchise fee for the use of public right-of-way for cable companies. Franchise fees for gas and electricity would essentially be no different than what is currently imposed for cable television services using City rights-of-way. Under a 2.5% franchise fee for natural gas and electricity, the City would generate approximately $339,000 annually based on historic user consumption levels. For a single-family residential unit, with a monthly bill of $100.00 for natural gas and electricity consumption, this would translate into approximately $2.50 a month. 2. Defer the hiring of a new Parks Maintenance staff position and reduce and/or modify service expenditures to program areas, which staff felt could be addressed in a more efficient manner. That includes reducing the number of outdoor chemical toilets by targeting only high usage field areas. These changes would reduce 2003 budgetary expenditures by $70,509. 3. Leave open the existing accounting clerk position in the Finance Department and use part-time staffIng support, along with other operating cost reductions would reduce costs by $27,600. 4. Implement the full user rate effective July 1,2003 for Storm Water management and mandated NPDES service activities and shift 6 months of service costs out of the general fund. This would shift approximately $76,093 out of the general fund to the storm water utility. This becomes an extremely critical cost issue, when considered with federally mandated NPDES expenditures. A cost analysis performed by engineering and finance department indicates that storm water related expenditures in 2003 is currently $537,265. The cost analysis is attached for Council review, Staff is recommending that a full user rate be implemented by July 1, 2003 due to state budget cuts and the need to fully actualize the costs to a separate storm water utility. 5. Reduce discretionary general fund expenditures for the repair and replacement of various play structures by 50%, leaving $10,000 in the general fund. 6. Elimination of overtime for public works staff in area of hydrant flushing activities, eliminate funding for part-time skateboard park attendants in 2003, reduce improvements costs for isolated curb and gutter repair and shift department costs for storm sewer maintenance activities to a storm water utility fund. These changes would reduce 2003 Budget costs by $35,000. 7. Reduce publication of the City newsletter to bi-monthly as opposed to monthly and utilize other forms of media to communicate City activities and events that would reduce expenditures in this area by $10,175 for the remaining 6 months of the year. Surveys of similar communities indicate that the vast majority of cities publish either bi-monthly or quarterly newsletters. 8. Reduce and/or defer Fire Department equipment expenditures to 2004 that will result in a savings of $13,250 in the 2003 Budget. 9. Reduce non-essential expenditures to personnel retention and benefit programs in order to preserve and maintain existing staff levels. Eliminate 2003 expenditures for market adjustments, the annual employee appreciation event, pay for performance, reduce printing and postage costs for the City's customer service program, and reduce employee attendance across the board to conferences and non-mandated training programs. These changes would reduce 2003 budgetary expenditures by $61,500. 10. Reduce City subsidization of Anoka-Hennepin School District community education programs by 50%, which would save $37,500 if implemented by July 1,2003. / 11. Reduce and/or defer planned capital equipment expenditures identified in the 2003 Budget amounting to a reduction of $127,635. (see attachments) 12. Reduce and reallocate funding for City seal-coating by 5.5% and crack fill progranuning by 8.3%. This would result in a reallocation of $16,000 to the general fund, 13. Reduce Contingency account funding by $10,000 and eliminate contingent personnel funding for a proposed Community Services Director, which would save $47,500. 14. Reduce support expenditures for Andover FunFest events to previous 2002 funding levels. This would save $4,000 and leave $4,000 in the account in support of FunFest activities. 15. Defer/delay completion of Zoning Ordinance Update by 12 months and complete process internally as workload requirements allow, and reduce other department operating expenditures. These changes would reduce 2003 Budget expenditures by $27,000. With the exception of item #1, budget reduction items 2-15 will allow the City to reduce 2003 Budget expenditures equivalent to preliminary state aid cuts of $590,000. At this point in time, it is unclear whether this preliminary number will become the final state aid cut or whether the legislature and governor will attempt to soften the aid cuts. In either case, City staff has identified service and capital outlay expenditures that could be targeted for reduction should these numbers become reality. Council member Trude has requested that the Council consider reducing Police Protection contract service costs with the Anoka County Sheriffs Office by either deferring or eliminating a scheduled patrol staffing coverage increase effective July 1, 2003. This would result in service related expenditure savings of $97,279 in the 2003 Budget. The management team did not consider this service reduction in the proposed 2003 Budget Reduction Plan, as patrol staffing coverage would fall below minimum Sheriffs Office patrol ratios. .' ACTION REQUIRED A full accounting of the proposed 2003 Budget Reduction Plan is attached for Council review. Council is requested to review the proposed City's 2003 Budget Reduction Plan and provide direction on formal Council adoption for the May 20, 2003 meeting. Respectfully submitted, John F. Erar City Administrator CITY OF ANDOVER Budget Reductions Budget Year 2003 Levy Proposed Supported Budget Revised Percent Budget Reductions Budget Reduction General Fund $ 7,374,202 $ (448,209) $ 6,925.993 -6.08% Capital Equipment Reserve Fund 204.200 (127,635) 76,565 -62.50% Road & Bridge Fund 619,611 (16,000) 603,611 -2.58% $ 8,198,013 $ (591,844) $ 7,606,169 ,,7.22% (j~ CITY OF ANDOVER General Fund Budget Reductions Budget Year 2003 , Proposed Amended Budget Revised Percent Department Manager 2003 Reductions Budget Reduction GENERAL GOVERNMENT Mayor and Council John Erar $ 92,818 $ $ 92,818 0.00% Newsletter John Erar 40,700 (10,000) 30,700 -24.57% City Clerk Vicki Volk 134,003 134,003 0.00% Elections Vicki Volk 11,815 11,815 0.00% Administration John Erar 132,711 (3,050) 129,661 -2.30% Human Resources Dana Peitso 114,331 (60,900) 53.431 -53,27% Financial Administration Jim Dickinson 284,787 (27,600) 257,187 -9.69% Assessing Jim Dickinson 110,000 (2,000) 108,000 -1.82% Attomey John Erar 137,196 137,196 0.00% Planning and Zoning Will Neumeister 313,815 (27,000) 286,815 -8.60% Information Systems Jim Dickinson 152,608 (9,900) 142,708 -6.49% Facilities Management Jim Dickinson 515,762 (20,000) 495,762 -3.88% Engineering David Berkowitz 375,320 (16,650) 358,670 -4.44% Total General Govemment 2.415,866 (177,100) 2,238,766 -7.33% PUBLIC SAFETY Police Protection John Erar 1.421,312 1,421,312 0.00% Fire Protection Dan Winkel 785,759 (13,250) 772,509 -1.69% Protective Inspection David Almgren 441,199 (900) 440,299 -0.20% Civil Defense David Almgren 14,021 14,021 0.00% Animal Control Vicki Volk 8,930 8,930 0.00% Total Public Safety 2,671,221 (14,150) 2,657,071 -0.53% PUBLIC WORKS Streets and Highways Frank Stone 377,915 (35,187) 342,728 -9.31% Snow and Ice Removal Frank Stone 551,144 551,144 0.00% Storm Sewer Frank Stone 121,814 (60,907) 60,907 -50.00% Street Lighting David Berkowitz 27,900 27,900 0.00% Street Signs Frank Stone 133,241 133,241 0.00% Traffic Signals David Berkowitz 15,000 15,000 0.00% Street Lights - Billed David Berkowitz 131,650 131,650 0,00% Tree Preservation Frank Stone 24,452 24.452 0.00% Weed Control Frank Stone 19,866 19,866 0,00% Parks and Recreation Frank Stone 676,186 (70,509) 605,677 -10.43% Recycling Frank Stone 120,391 120,391 0.00% Total Public Works 2,199,559 (166,603) 2,032,956 -7.57% OTHER Jim Dickinson 87,556 (61,556) 26,000 -70.30% Total Other 87,556 (61,556) 26,000 -70.30% ALL DEPARTMENTS - Hlth Insurance Reductions (28,800) (28,800) N/A (28,800) (28,800) N/A GRAND TOTAL $ 7,374,202 $ (448,209) $ 6,925,993 -6.08% CITY OF ANDOVER 2003 Equipment Budget Reductions , Proposed / Budget Revised Percent Budget Reductions Budget Reduction 2003 Equipment Bond Civil Defense Emergency Sirens $ 80,500 $ 50,000 $ 130,500 62.11% (A) Move from Cap Equip Reser Fire Tum-Out Gear 7,000 7,000 0.00% Fire Self Contained Breathing Apparatus 100,000 100,000 0.00% Fire Tum-Out Gear Washing Machine 8,500 8,500 0,00% Fire Automatic Defibrillators 6,000 6,000 0.00% Planning Scanner I Copier 50,000 (50,000) ,,100,00% (B) Put on Hold StreetslHighways Street Sweeper 105,000 105,000 0.00% Streets/Highways Message Sign Board 28,000 28,000 0.00% 385,000 385,000 0.00% Capital Equipment Reserve Finance City-wide Phone System Replaceme 37,500 (10,000) 27,500 .26.67% Proposals under budget Facility Management Garage Door Replacements 7,410 7,410 0.00% Facility Management Improvement of Air Handling System 6,800 6,800 0.00% Facility Management Replace unit heater 3,000 3,000 0.00% Protective Inspection Vehicle Repiacement " Blazer 30,000 (30,000) -100,00% Wait untll2004 Civil Defense Emergency Siren Replacements 55,500 (55,500) .100.00% (A) Move to Equipment Bond Unallocated Unallocated Levy 63,990 (32,135) 31,855 -50.22% Reduce Unallocated Amount 204,200 (127,635) 76,565 -62.50% Road & Bridge Fund Other Levy supported Projects 362,111 362,111 0.00% Sealcoating 185,000 (10,000) 175,000 -5.41% Reduce levy supported sealcoatl Crack Fill 72,500 (6,000) 66,500 -8,28% Reduce levy supported crack fill. 619,611 (16,000) 603,611 .2.58% $ 1,208,811 $ (143,635) $1,065,176 -11.88% / \ /~~~~~~~~~~~~~~~~~~~~~~~~~ ~~oaoooaa~~~~~~~N~~~ID NNN ~~g8gggggggggggggoooo ggg IImmmmmmm5"5"5"5'5"5"lI ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ w w w w w ~. ~.~.~.~.~.~.~.~ ~ ~ ~ ~ ~ ; m re ~ m re m re ~ ~ g g g g a S"S"S"S'S'S"s.g g g g g g CD (Q(QcccccoCC(Q n- 6' " 11~~~~~ @" :J :J :J :J a 4' :2. ~. :J :J CD sa. cE c5 .~. ~. ~ ~l/Cl/Cl/Cl/C "'NNNN g g g g g 3' 5' S' :;" (Q(Q(QCO ...... ~ ~ <D <D II II ~~~~~~~~~~~~~~ <DtOtOCDCO(OCJ1U'1O'lCJ10101(]101 NNNNNNWWWWWWWOl 00000000000000 CCCII"TI :J :J :J CI) Q) ~~~Q.Q. o 0 0 _. _ ggg.:<.:< CiiCiiCii;;:;;: a. a. a. co co ~~ Ci5U5U5c;;U3Ci5~515'5'5'5'5'~ ~ ~ ~ ~ ~ ~ ~ ~ Ul @@@@@@@~. ce 'It c CD " OJ ;:l. 3 CD 3. z OJ 3 CD W~~~~WNN~~WWNNN~N~WWN~~~~~W(]1~~WNNCJ1~~~WN~W ~a~~~~boo~~~o8~a~~oa~~~<D~g~~~a~~~~~~~~~~~ ~ "00;;:0 Q.~m~ ro .., - U) CII D.l (I) - (I) !:!: - ;0 ~lcEb~. 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WWW.CLANDOVERMN.US April 23, 2002 To: John Erar, City Administrator From: Jim Dickinson, Finance Director RE: Public Utility Franchise Fee Analysis I have researched what the potential new revenue could be if a franchise fee were implemented on gas and electric utilities within the City of Andover. Based on a gross revenue approach (State law allows cities to charge up to 8 % of the total bill) the following percentages would yield the approximate annual revenue: 2.0% $271,000 2.5% $339,000 3.0% $407,000 3.5% $475,000 4.0% $542,000 If a flat per meter charge were done based on approximately 9000 meters the following annual meter charges would equate to the following percentage charge: 2.0% $30 2,,5% $38 3.0% $45 3.5% $52 4.0% $60 I am finding that there are limited restrictions on what the City could do with the franchise revenue. For the most part cities I have talked to are splitting franchise revenue between the General Fund and an Improvement Fund. Furthermore it would take approximately 90-120 days from start to finish to implement franchise fees. Listed below are some Cities that have franchise fees in place: Burnsville Crystal Coon Rapids Deephaven Minneapolis New Brighton Robbinsdale St. Cloud St. Paul South St. Paul West St. Paul White Bear Lake Andover's neighbor, the City of Ramsey is currently exploring franchise fees also. The utility companies that would be impacted in the City of Andover are Connexus Energy and CenterPoint Energy Minnegasco. The utility companies have been very helpful in providing information and indicated they would be cooperative implementing the franchise fee, but would undoubtedly pass the cost of the fee along to their users. / 2 J ;r~b= S ~ ~ Ch ~ ~ s' 8- _3< _cn~C ~sr~DI ~~P>= w@CD = = III g'~. ..: '" = . <= = ~. ll: .. :0 IlIlI != :0 CD ftl i;:~Dl .. CD i!r. ~ ::i2 !l:cS ~:;'a. il"~ a ~~ga ~~ co " ~ en ~ B ~ m &r"'= ~~CD "l=a ;5- ~ m ... Q.) ... 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(763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: David D. Berkowitz, City Engineer SUBJECT: Storm Water Utility Update/Authorize Storm Water Utility Rate City Project 99-16 - Engineering DATE: April 29, 2003 INTRODUCTION As part of the 2002 Goals the City Council directed staff to implement a storm water utility. A preliminary rate was presented to the Council at a workshop on January 15, 2003. Since that time staff has reevaluated the rate and will present the new information. '\ DISCUSSION A rate of $4.80 per quarter per unit was presented at the January 15th Council workshop for single family residential units. Rates varied for non-residential parcels. Since that time engineering staff has worked closely with the finance department to establish a rate that represents more accurate expenditures to maintain, replace and service our storm water system. The new rate is $5.44 per unit per quarter or $1.81 per month. Rates vary for non-residential. In light of state aid cuts and unfunded federally mandated NPDES requirements, staff is recommending Council adopt the full unit rate as proposed in order to meet these service obligations. The key items staff has worked on the last few months are as follows: . / . Proposed 2003 storm water utility rate . Proposed 2003 storm water utility revenue . Proposed 2003 storm water utility expenditures . A comparison of other city storm sewer utility fees These items are attached for discussion. Also attached for your information is a pamphlet that the City of Anoka mailed out regarding their storm water utility program. Once the City Council has agreed to a rate the following steps will be taken: . , . Conduct a citywide informational meeting to present the proposed utility to the public (May 2003) . Advertise Public Hearing at least 10 days prior to the Public Hearing . Hold Public Hearing/Adopt ordinance implementing storm water utility (June 17,2003 Council meeting) with the effective date of July 1,2003 Mayor and Council Members April 29, 2003 Page 2 of2 " BUDGET IMPACT Ifthis storm water utility is implemented by July 1, 2003 the utility fee will result in a 2003 budget reduction of approximately $76,000. Revenue from the utility fee will offset expenditures that are currently funded (general fund) through the 2003 storm sewer budget and 2003 Streets & Highway equipment maintenance and fuel budget. Additional storm sewer service items are required through the unfunded federally mandated NPDES (Phase II) permit such as additional street sweepings, storm sewer cleaning, annual storm sewer maintenance, ditch cleaning, pond cleaning, educating the public and water quality improvements. The fund would also establish replacement dollars to allocate to future storm sewer system replacements. ACTION REQUIRED Authorize staff to move forward with the storm water utility rate as presented. Respectfully submitted David D. Berkowitz Q~Q , , ) CITY OF ANDOVER PROPOSED STORM WATER UTILITY RATES " I Zoning Category Proposed 2003 Rate Per Quarter R-1 Sino Ie Fam. Rural & Farmsted $5.44 Per Res. Unit R-1A Manufactured Housino . R-2 Sinale Fam. Estate $5.44 Per Res. Unit R-3 Sino Ie Fam. Suburban $5.44 Per Res. Unit R-4 Sino Ie Fam, Urban $5.44 Per Res. Unit M-1 & M-2 Multiple Dwellina $11,96 Per Acre LB, NB, SC, GB, Indust, & Public $22.84 Per Acre Developed Parks $5.44 Per Park Elementarv & Middle Schools $10,87 Per Acre Hiah School $10.87 Per Acre Churchs $11.96 Per Acre Undeveloped Open Space No Charoe .To be calculated at time of Manufactured Housing plan submital / J '\ CI) :l C CI) > CI) D::: D:::~ w= >:;::; O~ C'- 'Z,S! ,~~ OE >'- ....2 c::;cn "'C CI) III o c.. o '- a. n; g: ::s c c CI) c > <(~ ">- G>- - ... ~ G> Et: .- ~ - ::s 8la :!:: G> C OJ=> D::: :;; D. ... 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CITY OF ANDOVER Storm Water Utility Fund I 2003 NPDES Permit Application $ 20,000,00 NPDES Annual Permit Report 20,000.00 NPDES Storm System Inventory Software 5,000.00 NPDES Storm Water Monitoring 10,000.00 I Street Sweeping 2alary Allocations - Budget PW - Sweeping Time 27,258.00 Sewer - Collection 9,374.00 Equipment Maintenance & Fuel (Avg Main!. & ~Cost) 1995 Tymco Street Sweeper #171 11,782,07 ~985_E]gin 3 Wheel Sweeper #170 5,744,15 ~~Q.~lgin Pelican Sweeper- #169 5,744,15 2001 Backhoe Loader - #80 903,65 1999 JeWac Combination Unit #99 982,04 1997 Mini Excavator - #96 514,62 1997 6X4 Gater WI Attachments - #93 169,90 Mobile Generator - #82 300,34 19981"Ton Truck WI Plow - #94 4,232,87 I 67,005,79 I Street Sweeping Disposal Cost $8Iton 2,500 ton X 50% disposed 10,000,00 I NPDES Inlet & Manhole Cleaning I Repair I Replacement Quantity Cost Per 977 inlets/catch basin 50 yrlife 19,54 $ 1,187,50 23.203.75 926 manholes 50 yrli!e 18,52 1,687,50 31,252.50 195 ftared ends 50 yrli!e 3,90 682.50 2,661.75 57,118,00 Storm Sewer Repair I Replacement value Concrete Pipe $ 5,138,122 50yr Ii!e 102,762,44 Other Pipe $ 201,755 50yr Ii!e 8,070.20 I I 110.832,64 I NPDES Ditch Cleaning dredgi"g contract 40.000,00 NPDES Storm Water Pond_Cleaning & Repal,=-- ~~.qgi~g & cleaning contract 50.000,00 Storm Water Lift Station Maintenance pull pump and inspect 3.000,00 I Storm Sewer Television 197,811 1l@$0.75perll $ 148,358 15 yr rotation 9,890,53 I 1lI'D_ES _Water Quality Improvemenl$ 40,000,00 N PDES Public Information \ survey/billing inserts/newsletter 10,000,00 I I Equipment Replacement (Bonded) (Annual Depreciation) 1995 Tymco Street Sweeper #171 10,921,81 ---...1985 Elgi!'..3 Wheel Sweeper #170 2,343,00 ~OOO Elgin Pelican Sweeper - #169 7,371,53 2001 Backhoe Loader - #80 8,471,58 1999 JeWac Combination Unit #99 3,896.61 1997 Mini Excavator - #96 2,004,51 1997 6X4 Gater WI Attachments - #93 700.34 Mobile Generator - #82 2,4~7,43 1998 1-Ton Truck WI Plow - #94 3,652.50 I 41,859,31 I Administration Salary Allocations - Budget Egineering 5.137,00 Finance 525,00 PW - Frank/Irwin 7,805,00 Park & Rec 1.910,00 Recycling 953,00 Water - Distribution 15,350,00 Water - Administration 1,080,00 Misc. SuppliesfTools 9,814,00 42,574,00 $ 537,280,27 General Fund Budget I Storm Sewer 121,814.00 Department Total Streets & Highway 30,373,79 Equipment Maintenance & Fuel Costs 152,187,79 76.093,90 July 1, 2003 Implementation 4/25/2003 CITY OF ANDOVER 2003 Storm Water Utility Expenditures \ Storm Water Utility Administration 20% Repair / Replacement of Infrastructure 58% Equipment Replacement 8% Storm Water Utility Administration Equipment Replacement Street Sweeping Repair / Replacement of Infrastructure $ 107,574,00 41,859,31 77,005,79 310,841.17 20% 8% 14% 58% Total Expenditures $ 537,280,27 , CITY OF ANDOVER 2003 Storm Water Utility Funding Bonds 8% General Fund 92% General Fund Bonds $ 495,420,96 41,859,31 92% 8% Total Funding Sources $ 537,280.27 4/2512003 STORM SEWER UTILITY RESIDENTIAL CHARGES 2002 CITY RESIDENTIAUQUARTER BURNSVILLE $12,60 GOLDEN VALLEY $12.00 HOPKINS $12.00 APPLE VALLEY $11.94 BROOKLYN CENTER $11.50 NEW HOPE $10.95 BLOOMINGTON $10.43 PLYMOUTH $9.75 SHOREVIEW $9.16 WOODBURY $9.00 RICHFIELD $8,80 EAGAN $6.57 COON RAPIDS (ESTIMATED) $6.50 ROBBINSDALE $6.06 CRYSTAL $6.03 ST. LOUIS PARK $6.00 ANDOVERIPROPOSED) $5.44 ANOKA (PROPOSED) $5,25 HUTCHINSON $5,25 COTTAGE GROOVE $5.00 EDINA $5.00 NEW BRIGHTON $4.85 LAKEVILLE $4.75 ROSEVILLE $4.38 MOUNDS VIEW $3.99 EDEN PRAIRIE $3.00 FRIDLEY $2.91 " . . oU).o:;o as:: s:: (1) s' S> a S po 0 _.0 ~ (1) ~ Pi (1) "" .0-- , " . i:3 s:: 0 3 ..... po ...., ~ ~ ~ ~ crO"~o S (1) 0" s:: (1) ~ !;; 3 ~ S S' E. ~. e; ~ ~ o po ;:l 0.. ;:l OQ 0.. '" ~ (1) (1) 0.. g g. ~ ~ g 0 (1) 8>"0 sg 8 ~ EL ~ (l) f"""f"" V 0 S o' ~ S g l)l :8 ..... po po ;:l ..... 0.. ~ '" '< '" (t S o 8 '" 2" o ..... o' ;:l o U) (1) @ (t (1) g - _. '" o :8 ;:l (1) g-.g s' ~. ~ 0.. '" ..... o ~ po ..... (1) .... o 2- - (1) o ..... _. o ;:l . . . U) (1) 0.. 3' ~ ~. 8 "0 8- S s' - (1) ;:l ~ o (1) 8.~ Cil S o '" o (1) 6l :8 g ~ -'< o' ~ ;:l s S' '" "0 (1) o - o' .? S po S' - (1) ;:l ~ (1) . '"C a 1 '" S 0" (1) [ (1) 0.. ~ if s:: ..... _. - ~. S' o e- ft :8 ~ c. Cil s s' c..g s- Z ~'''~~''O;:l~po~(1) ~ @' ~- 2 a J" "'..::;: s- ~ .g .<n i:3 (1) ;S. 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"'.::l, ) __ ~ (l) "'.0 (l) c.> 6.- c.> 1a S ~ ~.S (l) ;::l a"E ~O'CJ:lO . . 2002 Stanton Survey Data @ Number of FTE's per 1,000 population Stanton 5 Cities 2000 Population 2002 Employees Employees per 1,000 Richfield 35,000 235 6.71 Eden Paririe 54,901 345 6.28 Bloomington 85,172 530 6.22 Edina 46,076 275 5.97 Roseville 33,690 195 5,79 Brooklyn Center 29,172 160 5.48 Inver Grove Heights 29,751 155.5 5.23 Fridley 28,000 143 5.11 Maplewood 35,000 178 5.09 Brooklyn Park 67,034 325 4.85 Lakeville 43,128 200 4.64 Burnsville 60,220 275 4.57 St. Louis Park 44,126 200 4.53 Minnetonka 51,301 215 4.19 Cottage Grove 30,582 125 4.09 Maple Grove 55,000 216 3.93 Plymouth 65,500 254 3.88 Coon Rapids 61,607 234 3.80 Apple Valley 47,000 177 3.77 Woodbury 48,264 177 3.67 Eagan 63,649 226 3.55 Oakdale 27,000 89 3.30 Blaine 46,000 150 3.26 Shoreview 27,000 78 2.89 Andover 26,588 53 1.99 , '\ Stanton 6 Cities 2000 Population Employees Employees per 1,000 , / Anoka 18,000 150 8.33 Columbia Heights 18,520 150 8.10 Champlin 22,193 84 3.78 Ramsey 18,510 56.5 3.05 Ham Lake 12,710 17 1.34 \ .' W Z 0 c 0 3 C' , CD ... 0 - :. "" -t 0 m 0 lit" "'0 CD ... ... b en 0 0 0 0 ;0 CD III c: CD ::l lit Ol 0 0 / Cities !=' o o (') o C 3 mOJ g: 0.0 III (1) 0 ::r:~::l3 )> (1) 0 "'C -. ::l -. ::T III ::l o tg. ffi' ::1. ca 7' r+ _ ::J. 0 IllUlQ.(1)::l ::l < OJ~ ~G> en (') g~ OJ _ 0"" (') )> o ""a . ",,;:;0>0 0 ~< 0>00 r~lll~ o~~_c en::r: ;o~(1) ~~r~g5cg1il3!::l" c 0 ;o::T)>1ll i(')i,,"1il~13~~G>G>~;oi~imIllOJlllg::l3 m(1)(1)-~E"'C(1)Ul"'CO~~0~31ll~~~~3~~r ~~a~~glll~~1ll::l00c-~=c Ill-Ul~<1ll ~~~~~Q.~~~~@~~~~~~~~1il~~E~~ ....... l- I- ....... W :. l- I- ....... <0 <0 l- I- l- I- WOO 0<0 w~en . I\) w ~Ol w. W. en l- I- I- ..~~. Olen ~00Q?CX:..... :.<0000 :. OW ....... <0 <0 :.:.:1>- i(>c.nen ..... .....w 00 en en en en:""o N......<O en w j,. en 00 !JIcO <0 Ol~"'" . I\) ~I\) Ol :.", ....... !=D ....... !=Do w w o o !'.l o o :-J o o 00 o o !O o o "" -t m m 3 ~ 0' '< (1) (1) Ul ~ (1) ~ ....... o o o ;0 (1) Ul c: (1) ::l - Ul ~ (fl) with this level of coverage is $1,422,672. The price includes the costs of an additional squad car that is needed for this expansion. Given this analysis, it may be time for the City of Andover to consider additional Patrol services. The addition of one 8-hour car, or 1,68 officers, would move the community closer to the target 50 percent proactive time available for officers within the community. Two 8-hour shifts would further move the city toward a 50 percent balance. The added patrol would move the community to the targeted minimum standard for 40 percent proactive time availability for officers in the community. An analysis of Patrol staffmg requirements done for the City of Andover reflect the fact that the community generated workload as evidenced by the number of calls for services continues to grow on an annual basis with the City's increasing population. Using a standard staffing formula, based on the goal of providing 50 percent undedicated time wherein officers can deal with local community problems and initiate patrol and enforcement, current workloads would require 16.22 officers. The City's current level of service, 11.76 officers, is below the target of 50 percent proactive time available by 4.46 officers. Using a 40 percent proactive time, current levels of service require 13.52 officers, and the current level of staffing is just slightly below that. As reflected in the analysis, allowances for field training time and turnover increase the disparity between current service levels and projected staffmg levels slightly. Crime Prevention 8Decialist , In addition to the base contract presented to the City for consideration for the year 2002 are some optional additions to the contract. The first is the addition of a full time Crime Prevention Specialist. The City of Andover has a long-standing history of commitment to crime watch programs. Recently the Sheriff s Office presented a proposal to a number of its contract communities to add a position of Crime Watch Coordinator to direct and maintain a more active crime watch presence in the communities. Andover participated in this venture by contributing one-half of the position's salary. By funding a full time Crime Prevention Specialist, the City can direct and maintain a much more active crime prevention presence in the community. The cost for this position at a full time level is $65,897. DeDutv Grade Investi!!ator A second option for the community to consider is the position of Deputy grade Investigator. This position would be responsible for investigating all misdemeanor and gross misdemeanor crimes occurring in the City. Current operations direct investigations to either the Sheriffs Criminal Investigation Division or to one of two misdemeanor investigators assigned to the Patrol Division. In 2001, nearly 300 cases were assigned to active investigative status. This includes both adult and juvenile activity. The cost for this position is $88,412. As with other contract expansions, any increases in services requested by the City may be eligible for funding under the COPS program during future funding cycles and should be considered by the City of Andover for expanding law enforcement services. 20()~ w rnfo("~ ~irCl.6t H"fo~ Andover " t June 30, 2003 Additional Eight Hour Coverage Option 185 DAYSIYEAR I. PERSONNEL A. Sworn Deputy Sheriff 1.) 1.68 Deputies at $4,150 /month (June 30 -Dec 31) 2.) 7 Overtime (Average hours/month per Deputy) B. Benefits for Sworn Personnel P.E.R.A. (Swom) Medicare Severance Allowance Unemployment Compensation Life Insurance Health Insurance Dental Insurance Long Term Disability Insurance Worker's Compensation Uniforms Total Benefits "'''TAl PERSONNEL COSTS II. VEHICLE A. Police Equipped Vehicles 1 Squads B. Maintenance Costs 1.) Vehicle 2.) Emergency & Communications Equipment 3.) Insurance 4.) Cellular Telephone Total Maintenance Costs TOTAL VEHICLE COSTS III. Administrative Costs Administrative, Clerical, Etc. IV. TOTAL COST TO CONTRACTING MUNICIPALITY *Less Amount Received From State for Police State Aid , NET COST TO CONTRACTING MUNICIPALITY 4,156 648 1,012 112 42 7,090 315 80 804 504 3,760 4,027 389 180 $42,157 2,534 14,763 ,$59,4~ $25,000 8,356 , $33,:J56 $4,469 $97,279 o $97,279 "'his figure is determined by the State and is subject to fluctuation. The latest figure available is $5,200 per Deputy. Revenue received for previous year deputy hired prior to July 1 CITY OF ANDOVER Analysis of Tax Impact Lease Revenue Bonds Adjusted Net Tax Capacity $ 16,284,034 With YMCA $16.5m $16.5m 20 Yr 30 Yr City (Only) $13.5m $14.7m 20Yr 20Yr Annual Levy Increase ( 2006) Increase in Tax Rate $ 405,226 2.488487% $ 321,190 1.972423% $ 670,650 4.118451% $ 770,474 4.731469% Residential Homestead Taxable Market Value Estimated Increase in Taxes For Debt Service Only $ 125,000 $ 31.11 $ 24.66 $ 51.48 $ 59.14 150,000 37.33 29.59 61.78 70.97 175,000 43.55 34.52 72.07 82.80 200,000 49.77 39.45 82.37 94.63 250,000 62.21 49.31 102.96 118.29 300,000 74.65 59.17 123.55 141.94 350,000 87.10 69.03 144.15 165.60 General Obligation Bonds Referendum Market Value $ 1,719,548,600 With YMCA $16.5m $16.5m 20 Yr 30 Yr City (Only) $13.5m $14.7m 20Yr 20Yr Annual Levy Increase ( 2006) Increase in Tax Rate $ 358,816 0.020867% $ 268,816 0.015633% $ 573,030 0.033324% $ 663,828 0.038605% Residential Homestead Taxable Market Value Estimated Increase in Taxes For Debt Service Only $ 125,000 $ 26.08 $ 19.54 $ 41.66 $ 48.26 150,000 31.30 23.45 49.99 57.91 175,000 36.52 27.36 58.32 67.56 200,000 41.73 31.27 66.65 77.21 250,000 52.17 39.08 83.31 96.51 300,000 62.60 46.90 99.97 115.81 350,000 73.03 54.72 116.64 135.12 SITE DESIGN CONCEPTS & ISSUES 1. CITY CAMPUS . Buildings & Green Space 2. VISIBILITY . Civic Presence . Primary Building View from Hanson Blvd. 3. SOLAR ORIENTATION . South Facing Entries . Southern Exposure for Aquatics . Protection from North Winter Winds 4. SITE ACCESS . Vehicular Traffic Flow . Required Parking Count . Future Frontage Road 5. PEDESTRIAN MOVEMENT . Path from Automobile to Building . Green Space, Building in Campus 6. IMPACT ON EXISTING AMENITIES . Softball Fields . Outdoor Ice Rink . Tennis Courts . Tree Groves & Playground . Soccer Fields 7. TECHNICAL ISSUES . Utilities . Storm Water Retention ~ Rozeboom Miller Architects,lnc. SITE CONC:.T:' ~ ANDOVER COMMUNITY CENTER .)1:" (l-{OICI>'te.'? "rf'Et.l.,., e.EI.oW. 0f/'.ve" SCHEME A ~~ - " X 1>4t>IU."TE.c, "OPeN 'T.. 0E.\.O",," ~l"IlGEr, SCHEME A.1 ~ Roz.boomMillerArchllecls,lnc. SECOND F:?O~,PLANS ~ " i"'l.....---' .... ~~, w .ocr .l. ANDOVER COMMUNITY CENTER APR""."03 .' -r------t , !:)<I~T. I Lk4~:::c:.J 1-------------1' I I I ~\~,.. ~o"~e;JZ. 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