Loading...
HomeMy WebLinkAboutSP April 23, 2003 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US Special City Council Workshop 2003-04 Council Goal Setting Session Wednesday, April 23, 2003 - 7:00 pm Conference Room A 1. Call to Order 2. Adopt Agenda 3. Review 2002-03 Council/EDA Meetings 4. Review Status of 2002-03 Council Goals 5. Discussion of Council 2003-04 Goals \ 6. Consider Management Team 2003-04 Goals / 7. Other Business 8. Adjournment r' 2002 Meeting Attendance 0~ . . EDA Special CC \, Workshop Jan. 2 Appoint Officers Jan 24 P&Z and Park & Rec Inteviews Feb. 5 . Andover Station/Res. Dev. Jan. 29 Elected Officials Mtg. Proposal . Northstar Commuter Rail . Board Compensation Update . 911 Comm. System Update . School Districts Feb. 6 . Andover StationlComm Dev. Jan. 30 CC/Sports Complex Task Proposal force . WDE Site Dev. . Presentation to CC . Comm, Blvd. Name Change March 6 . United Properties Jan. 31 . Water Treatment Plant . Environ. Indemnification Options Agreement . Off-Sale Liquor Store Restrictions . WDE Site . Great River Energy Update . Comm. Blvd Renaming March 19 . United Properties Feb. 20 Joint Mtg. W/City of Anoka . Environ, Indemn. Agree, , March 26 . Off-Sale Liquor Store March 11 Executive Committee Mtg. i Comm. Blvd. St. Naming Community Center . . . Great River Energy Prop, Fundraising Campaign Appraisal . Planning Committee . WDE Site Planning Appointments April 11 . United Properties March 12 . Rd, Lk Blvd-Cty Proj, . Great River Energy Update . And. Blvd Extension . WDE Site Dev. Update . School Dist. Trans. Issues . Andover Station Assoc. Issues . Personnel Matters . Park Comm, Role Disc. June 12 . Andover Station Site Dev. March 14 Joint CC/Sports Complex Update Taskforce Workshop . WDE Site Dev. . Task Force . Great River Energy Update Recommendations . Bunker Lk. Blvd, Redev. . Financial Modeling Project-Board Disc, . Facility Components . Andover Station-St. Name Changes June 25 . And. Station-Res. & Comm. March 18 Joint CC/School Board Mtg, Dev. Presentation . Transportation Issues . Request for Public Use of , EDA Property . Debris Removal S, of WDE , 1 2002 Meeting Attendance , Site . Bunker Lk Redev. Project Area Options I July 25 . Medical Office Complex March 26 . Open Public Hearing Proposal . Adopt Enabling Res. . And. Station Marketplace . Adopt Res. Appointing . And. Station Res. Dev. EDA OfficerslMembers . Great River Energy Update . And, Station N. Comm, Dev. . Tanner's Steakhouse Arch, Issues Aug. 14 . Med, Office Complex Prop, April 9 Joint CC/Sports Complex . And. Station Marketplace Taskforce . And, Station Res, Dev. . Great River Energy Update Sept. 17 . Mistelske Reloc. Benefits April 10 Board of Review Claim . Overlay Zoning for And. Station North-Update . And, Station N. Dev. Update . And, Station Res, Dev. Oct. 15 . And, Station Residential Site April 17 2002 Goal-Setting Development Workshop . Review 2001-2002 City Accomplishments . 2001-2002 W orkshops- / Review . Overview of Goal-Setting Process . Proposed Goals . Additional Goals . Goal Prioritization & Selection Nov. 18 . And, Station Res. Site Dev. April 18 2002 Goal-Setting Proposal Continued . And. Station Site Planning . And. Station N. Site Planning Uodate Dec. 17 . Approve 2003 EDA Budget April 24 Board of Review, Cont. . Approve And. Station Design Schedule Spec. CC Mtgs. Standards Revision . Joint CC/Sports Complex . And, Station Townhouse Dev. Task Force Update . Ground Breaking . And. Station- TIF Finance Ceremony-And. Station Update TOTAL = 15 May 23 . Transportation Plan . Emergency Management Plan , 2 2002 Meeting Attendance . June 18 2003 Budget Workshop June 26 . Sunshine Park Public Service Complaint June 26 . School District-Comm Education Discussion . Development Contract Review July 11 Joint CC/Capital Campaign Planning Study Committee Mtg. . Phase I Capital Campaign Report for Comm. Center Proj ect Aug. 26 2003 Budget Workshop Aug, 27 . Further Review & Disc./Comm. Center Proiect Sept. 11 . Miscellaneous City Issues Sept. 12 Joint CC/Park & Rec Comm. Mtg. Sept. 23 CCNMCA Partnership Issues Community Center Workshoo Oct. 9 . 2003 CIP . Trunk SS Analysis For Rural Reserve Areas (Draft) , Nov. 13 Misc. City Issues . P,Works Site Acquisition . Ag. Preserve . Proposed Comm, Center Project . Council Policies . NMMA Membership . 2003 Budget Discussion Nov. 14 Joint CC/Park & Rec. Comm. Dec. 10 Truth in Taxation Hearing Dec. 11 YMCA Community Center Report TOTAL = 30 3 @) COUNCIL GOALS FOR 2002-2003 STATUS REPORT \ # Description Priority 1 Consider the construction of a third Fire Station H Activity: 2002 - 1) Staff will prepare Space Needs Analysis for existing/future fire service needs; 2) Update Fire Station Location Study to confirm past recommendations; 3) Develop a Preliminary Feasibility Study regarding Project Budgeting and Public Financing Recommendations; 4) Confirm Site Location of proposed facility with Council; 5) Develop a Project Completion Schedule includina public information meetinas Goal Status Goal accomplishment in progress. Staff has completed 1) Space Needs Analysis; 2) Consultant has finalized the Fire Service Study Update and will be presented to Council on April 15, 2003; 3) Once Council approval is received, a feasibility report and building cost estimate will be prepared; RFP for a project architect is be completed; 4) Site issues have been presented to Council and staff is negotiating a land swap with the new owner; 5) A proposed schedule has been presented to Council calling for design in 2003, construction in Sorina 2004 and occuoancv in October 2004. Responsible Fire, Administration, Finance, Engineering, Community Development Departments 2 Consider a Water Meter Radio Reading System for M commercial and residential water meters Activity: Staff to prepare technical/operational recommendations for final Council approval. Implementation of new technology improvements will follow Council approval. Staff will contact service provider Connexus to ensure svstem comoatibilitv. Goal Status Staff has prepared a report for Council and will be moving forward with commercial meters upgrading. New residential meters will be installed to facilitate future radio read system capabilities. Responsible Public Works, Finance Departments 3 Consider purchasing additional land for future Public H Works expansion Activity: 2002 - 1) Staff will prepare a Space Needs Analysis for future building needs; 2) Develop a proposed building and use layout of the site to include additional property purchase options; 3) Prepare Financing scenarios identifvino potential fundino sources. Goal Status Goal in progress. Staff is negotiating land sale with owner; Council has authorized condemnation; A site layout has been presented to Council; Finance has presented financial data outlining financing options. Responsible Public Works, Finance, Community Development, Administration Departments Page 1 of8 4/1 0/2003 COUNCIL GOALS FOR 2002-2003 STATUS REPORT # Description Priority 4 Consider Development Contract language changes - as M discussed and revised by City Attorney and Management Team Activity: Staff will prepare a final list of recommendations for Council Approval. Items identified by Council as objectionable during Goal-Setting will be revised. Goal Status Goal accomplished. Council approved changes in 2002. Responsible Community Development, Finance, Engineering, City Attorney, Departments Administration, ARC 5 Consider amending Ordinance #111 - Lawn Establishment M Ordinance - requiring the installation of sod on residential lots prior to issuance of a Certificate of Occupancy or appropriate escrow during winter months Activity: Staff to prepare Ordinance Amendment calling for enhanced lawn establishment standards as a Certificate of Occupancy condition. Goal Status Goal Accomplished. Council approved changes to Ordinance in 2002. Responsible Community Development, Building Inspections, Finance, ARC Departments 6 Consider the adoption of a proposed Meth Lab Ordinance N/A Activity: No action authorized. Goal Status Council did not authorize. N/A 7 Consider transferring Local Board of Review Duties to N/A Anoka County Activity: No action authorized. Page 2 of8 4/1 0/2003 COUNCIL GOALS FOR 2002-2003 STATUS REPORT " # Description Priority Goal Status Council did not authorize. N/A 8 Consider the creation of a Storm Water Utility Fund and M related user fees to finance maintenance operations Activity: Staff will prepare additional information regarding projected user rates and service expenditures, implementation strategies and public informational processes. Goal Status Goal accomplished. Council has given preliminary approval regarding establishment of Stormwater Utility. Staff is finalizing proposed rates for implementation in 2003. Responsible Engineering, Finance, Public Works, Administration Departments 9 Consider modifyinglupdating Special Assessment Policies L Activity: Staff will review policies and provide a list of recommended enhancements and revisions to existing policies as appropriate for Council review and approval. , Goal Status Goal accomplished. Council has approved changes in the development / contract. Responsible Engineering, Finance, Community Development, Administration, ARC Departments 10 Consider extending term of Mayor to four (4) years M Activity: Staff will prepare an ordinance amendment for Council review and approval. In order for this proposed change to take effect in 2003, the ordinance amendment must be adopted at least 4 weeks before the closing date for the filinQ of candidacy. Goal Status Council rejected an ordinance amendment extending the Mayor's term to 4 years. Responsible Administration Departments 11 Consider developing a volunteer program for community M activities Page 3 of8 4/1 0/2003 COUNCIL GOALS FOR 2002-2003 STATUS REPORT , # Description Priority , Activity: Staff will research and prepare additional information on potential volunteer programs for Council review and further direction. Goal Status Staff has identified potential programming for community volunteers. Recruitment of volunteers for Fun Fest met with limited success. Council will need to provide further direction on extent of City efforts. Responsible Administration, City Clerk Deparlments 12 Consider amending the City Zoning Ordinance to regulate H backyard garage structures on urban lots less than one acre Activity: Staff will prepare additional information on regulatory actions the Council may wish to take to accomplish this goal. Regulation thresholds will reduce the square footage currently allowed in City ordinance. Goal Status Goal Accomplished. Council approved changes in Zoning Ordinance in -:- 2002. Responsible Building Inspections, Community Development, ARC Deparlments 13 Consider scheduling an annual joint meeting with the M Anoka-Hennepin School Board to discuss issues of mutual concern Activity: Meeting will be scheduled following the November elections and after 2003 Legislative Sessions. Invitations to include County Commissioner, State Representative and Senator. Council indicated their approval of holding annual meetings for relationship-building purposes. The nature of the annual meeting is to share legislative/community information, build stronger, non- crisis working relationships between the two boards, and present community develooment/arowth information. Goal Status Goal Accomplished. Council met with the School District in 2002 and early 2003. Responsible Administration Deparlments 14 Consider annual meetings with City Advisory Commissions H Page 4 of8 4/1 0/2003 COUNCIL GOALS FOR 2002-2003 STATUS REPORT # Description Priority Activity: Council approved holding annual meetings to improve communications, strengthen relationships, discuss issues affecting the community and articulate common values and expectations. Goal Status Goals Accomplished. Council met jointly with Parks Commission and Planning Commission in 2002. Responsible Engineering, Community Development, Administration Departments 15 Consider the establishment of an annual State of the City M presentation outlining City achievements, Community Development projects and specific City initiatives Activity: Council approved the establishment of annual State of the City address by the Mayor. Presentation will be scheduled in the early Spring of each year beginning Spring 2003 with staff and QCTV production support. City Departments will contribute service related information as necessary. Various mediums of dissemination will be utilized. Goal Status Goal accomplished. Staff has provided support. Mayor will be presenting State of City Address in late April 2003. Responsible City Clerk, Community Development, Administration Departments 16 Consider changing Andover City Logo L Activity: Professional and/or local design firms will be engaged for representative samples. A public input process will also be proposed to gain public comment. Council will need to approve the final design. Implementation of new logo will include chances to all Citv letterheads, facilities and sicnace. Goal Status Goal in final stage of refinement. Council has approved design, with certain adjustments. Staff is finalizing changes for final Council approval on May 6, 2003. Responsible Community Development Departments 17 Consider joining the North Metro Mayor's Association L Activity: Additional information regarding NMMA membership will be requested. A presentation will be made to Council by the NMMA before a final decision is made by the Council. Page 5 of8 4/1 0/2003 COUNCIL GOALS FOR 2002-2003 STATUS REPORT , # Description Priority Goal Status Goal accomplished. City is a member of NMMA for a trial one-year period. Responsible Administration Departments 18 Develop a Council Policy for public trail construction M affecting pedestrian transportation. Activity: Staff will prepare a draft policy for Council review and discussion. A Joint Council Meeting with the Park and Recreation Commission will be scheduled to discuss proposed policy. Goal Status Goal Accomplished. Council approved a separate policy regarding trail construction for multi-modal pedestrian travel. Responsible Engineering, Finance, Administration Departments 19 Develop a Council Policy clarifying public expenditure M protocols for Park Dedication and Trail Funds . Activity: Staff to prepare a draft policy for Council review and discussion. A Joint Meeting with the Park and Recreation Commission will need to be scheduled to discuss proposed policy. Goal Status Goal Accomplished. Council approved a separate policy on park dedication expenditure protocols. Responsible Administration, Engineering (Parks), Finance Departments 20 Consider City Forestry Services at a higher level of service N/A Activity: Maintain current service level utilizing internship programming Goal Status Goal not authorized. N/A 21 Consider the construction of a City Community Center H Activity: Staff to continue administrative, financial and coordination support activities; Schedule Public Informational Meetings; Coordinate tasks with Capital Campaign Consultant. Provide information as requested by City Council. Page 6 of8 4/1 0/2003 COUNCIL GOALS FOR 2002-2003 STATUS REPORT # Description Priority Goal Status Goal in progress and subject to final Council approval. Actions taken include authorizing Capital Campaign efforts; appointment of CM and Architects; creation of teams to support facility design and development; approval of joint City-YMCA Partnership Resolution; responding to variety of Council directives in support of the proiect. Responsible Administration, Finance Departments 22 Enhance Communications - Develop List of H ideaslsuggestions to further enhance public communications Activity: Staff will develop additional ideas on ways to improve public communications. In addition, staff will identify mediums currently in place to enhance public communications. Goal Status Goal Accomplished. Staff met with Council representatives and developed a list of communication enhancements. Several ideas have been put in place including Cable TV programming highlighting city departments and changes in newsletter format. Responsible Administration, City Clerk, Engineering (Newsletter) Departments , 23 Development of WDE Site H Activity: In Progress. Site plan has been developed. Marketing efforts to be conducted to publicize economic development activities. Acquisition activities associated with GRE parcels will be pursued. Interested parties will be I provided with site information. The EDA will be consulted Goal Status On-going. A feasibility study and preliminary site plan has been completed and presented to the EDA. Staff will continue marketing efforts. Responsible Administration/EDA, Community Development, Finance, Engineering Departments 24 Investigate benefits the City derives from its annual M contribution to Community Education Activity: Staff will prepare additional research on how City funds are utilized by Community Education, including customers served, programs offered and other statistical service objectives and measurements. Meeting with Community Education representatives will be scheduled with the City Council. Goal Status A special Council meeting was scheduled with Anoka-Hennepin School District Community Education representatives. Ideas and dialogue regarding this item was explored. Page 7 of8 4/1 0/2003 COUNCIL GOALS FOR 2002-2003 STATUS REPORT # Description Priority Responsible Administration Departments 25 Examine whether higher level of investigative services M rovided b Anoka Sheriff is needed in the communi Activity: Staff will prepare additional information on existing level of investigative services. Sheriffs Office will provide information on benefits of enhanced investigative services, including staffing implications and contract costs. Council workshop will be scheduled to provide Council with additional information on this to ic. Goal Status Council met with Sheriffs Department representatives in 2002. It was determined that the City is receiving adequate investigative service time for City needs. Item will be explored for inclusion in the 2004 Public Safety Contract. Responsible Administration, Sheriffs Office Departments Time Line PROJECT DESCRIPTION 2002-2003 Complete Water Treatment Plant. I 2002-2003 Prepare Comprehensive Transportation Plan 2002-03 Implement 2020 Comp Plan Rural Reserve Requirements 2003-04/05 Move Community Center Project Forward 2003 Complete 2003 Capital Improvement Projects 2003 Prepare 2004-2008 CIP 2003 Prepare 2004 City Budget 2003 Facilitate Andover Station Development Activities 2003 Codify and Electronically Publish City Code 2003 Prepare Wellhead Protection Plan 2003 Prepare 2003 Budget Reduction Plan 2003 Support and Participate in Capital Campaign Effort 2003 Implementation of Policy Changes for Private Installation for Public Infrastructure Page 80f8 4/1 0/2003 ~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WW\VCLANDOVER.MN,US TO: Mayor and Councilmembers FROM: John F, Erar, City Administrator SUBJECT: Consider Management Team 2003-04 Goals DATE: April 23, 2003 INTRODUCTION Staff has discussed a number of potential Council goals and objectives, which may impact the community and organization in 2003-04. The Management Team has asked that these items be considered by Council for approval. These items are briefly presented below for Council consideration. DISCUSSION Proposed 2003-04 Council Goals / 1. Consider modifying the 2020 Comprehensive Staging Plan to provide additional growth planning options for properties within the approved MUSA boundaries. TIlls would not include any areas in the proposed rural reserve area, 2, Consider a new alternative of an at-grade crossing that intersects Bunker Lake Boulevard at Lion's Park or at Prairie Road. Preliminary discussions have been held with Anoka County and it would appear that this would be a more promising alternative than the current underpass. 3, Reconsider the adoption of a Meth Ordinance. Related issues of concern have been expressed by the City Attorney's Office, Sheriffs Office, Fire Department, and Building Inspections Department, 4. Consider modifications to Ordinance 214 related to Tree Preservation and the prevention of epidemic diseases associated with shade trees. 5. Continue to progress towards the siting, design, financing and construction of Fire Station 3 in 2003-04, 6. Continue to support the planning and construction of a Community Center, in partnership with the ThfCA, TIlls includes support of Capital Campaign efforts. 7. Continue efforts to implement a change in the City's development policies relative to allowing private installation of public infrastructure. 8. Consider more efficient meeting protocols and/or establishing fixed meeting schedules to address Council workshop items. 9. Consider formal training opportunities for Council and Commission members i.e, Robert's Rules of Order; LMC seminars and other workplace training sessions, , ACTION REQUIRED . . These items have been raised by the management team as possible Council goals for 2003-04 ~ / '. )