HomeMy WebLinkAboutCC February 18, 2003
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1,ANDOVER.MN,US
Regular City Council Meeting - Tuesday, February 18, 2003
Executive Session - 6:15 p.m. - Woodland Litigation Update _ Administration
Call to Order - 7:00 p.m,
Pledge of Allegiance
Resident Forum
a. Round Lake Association Resident Presentation
Agenda Approval
I. Approval of Minutes (1/21/03 Special; 2/4/03 Regular; 2/4/03 Special)
2, Recognize Outgoing Park & Recreation and Planning Commission Members
Consent Items
3. Approve Payment of Claims - Finance
4. Accept Feasibility Report/02-49/Woodland Estates 4th Addition _ Engineering
5. Accept Feasibility Report/02-48/Shady Oak Cove _ Engineering
6, Accept Feasibility Report/Order Public Hearing/02-16/Quickstrom Addition _ Engineering
7, Accept Revised Feasibility ReportlWaive Public Hearing/Order Plans & Specifications/02-471F0xburgh
\ Crossing - Engineering
, / 8. Approve Resolution/Speed Study/Andover Boulevard _ Engineering
'-'
9, Approve Change Order #3R/98-29/Grey Oaks (Phase I) _ Engineering
10, Declare Cost/Order Assessment Ro1I!98-29 Grey Oaks (Phase I) & 00-16 (Grey Oaks (Phase II)-
Engineering
II. Advertise for Vacancy/Coon Creek Watershed District _ Engineering
12. Approval of Collective Bargaining AgreementlPublic Works _ Administration
13. Appointment Recommendation/Civil Engineer III _ Administration
14. Appointment RecommendationlNatural Resources Technician -Administration
15. Reimbursement ResolutionlEquipment Purchases _ Finance
16, Reimbursement ResolutionlPublic Improvement Projects _ Finance
17, Resolution Authorizing Brokerage AccountlMulti-Bank Securities _ Finance
18, Approve Bingo Permit/Crooked Lake Home and School Association _ Finance
19, Approve Raffle Permit/Anoka Ducks Unlimited _ Clerk
Discussion Items
20. Receive Anoka County Sheriff s Department Monthly Report _ Sheriff
21. Response to A YHA Ice Arena Proposal- Administration
22. Review Current and Proposed City Logos - Community Development
23. Update on 2003 CDBG Allocations - Community Development
24. A ward Bond Sale/2003 Equipment Notes _ Finance
Staff Item
25. Accept January Customer Service Report _ Administration
26. Schedule Special City Council Meeting with LRR WMO _ Engineering
27. Appoint Council Member to Capital Campaign Cabinet _ Administration
/
Mayor/Council Input
Adjournment
GJ
,
-_/
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratf
FROM: Vicki V olk, City Cler~
SUBJECT: Approval of Minutes
DATE: February 18, 2003
INTRODUCTION
The following minutes have been provided by TimeSaver Off Site Secretarial Service for
Council approval:
. '\
'-~ January 21,2003 Executive Session (Jacobson absent)
February 4, 2003 Regular Meeting (Jacobson absent)
The following minutes have been provided by staff for Council approval:
February 3, 2003 Special Workshop w/Hockey Association
Copies have been e-mailed to Councilmembers Orttel and Jacobson and Mayor Gamache. Hard
copies have been provided to Councilmembers Knight and Trude. If you did not receive your
copy, please call.
ACTION REOUIRED
The City Council is requested to approve the above listed minutes.
Respectfully submitted,
~. VUl~
Vicki V olk
City Clerk
,~
@
'I CITY OF ANDOVER
'\._-j/
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO: Mayor and CounciImembers
CC: Jo1m Erar, City Administrator
Jim Dickinson, Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: February 18, 2003
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of
Andoyer.
DISCUSSION
\ Claims totaling $84,118.68 on disbursement edit lists #1-#5 from 02/06/03 thru 02/13/03 have
,) been issued and released.
Claims totaling $299,906.95 on disbursement edit list #4 02/18/03 will be issued and released
upon approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department
budgets and proj ects. '
ACTION REOUIRED
The Andover City Council is requested to approve total claims in the amount of $384,025.63.
Please note that Council Meeting minutes will be used as documented approval rather than a
signature page.
Respectfully submitted,
?t?3~
Lee Brezinka
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CITY OF ANDOVER
/ \
'-~ 1685 CROSSTOWN BOULEVARD N. W, . ANDOVER, MlNNESOT A 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER,MN,US
TO: Mayor and Council Members
CC: John Erar, City Administratorqou
David D. Berkowitz, City Engmeer'DUB
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Accept Feasibility Report/02-49/Woodland Estates 4th Addition - Engineering
DATE: February 18,2003
INTRODUCTION
A feasibility report has been prepared identifying the improvements and estimated improvement
costs associated with the Woodland Estates 4th Addition development project. A copy of the
feasibility report is included in the packet for your review.
DISCUSSION
The feasibility report provides a cost estimate for the installation of the streets, sidewalks, trails
and public utilities (water, sanitary sewer and storm sewer) for this development. The layout and
'\ design of the streets and public utilities for this project are fairly straight forward for this
,~) development.
BUDGET IMPACT
The total estimated project cost for the proposed public improvements is $1,910,052.00. The
total estimated amount of the assessment for the Woodland Estates 4th Addition development
will be $1,816,471.00. The amount estimated to be funded by the City of Andover is $93,581.00.
The City portion will be funded by the Sanitary Sewer & Watermain Trunk Funds to pay for the
oversizing and/or extra depth of pipe. The extra width of street to accommodate the on-street
bike route and the trail through the park will be funded by the Trail Fund.
ACTION REQUIRED
The City Council is requested to review the feasibility report and approve the resolution
accepting the feasibility study, waiving public hearing and directing preparation of plans and
specifications for the Woodland Estates 4th Addition development (Project 02-49) for sanitary
sewer, watermain, street, sidewalks, trails and storm sewer.
Respectfully submitted,
~L~
. "
'.J
cc: Byron Westlund, Woodland Dev. Corp" 13632 Van Buren St. NE, Ham Lake, MN 55304
CITY OF ANDOVER
, , COUNTY OF ANOKA
J
'--/ STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC
HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS
FOR THE IMPROVEMENT OF PROJECT NO. 02-49 FOR SANITARY
SEWER, WATERMAIN, STREET, SIDEWALKS, TRAILS AND STORM SEWER
IN THE FOLLOWING AREA WOODLAND ESTATES 41H ADDITION.
WHEREAS, the City Council did on the 17th day of December ,2002,
order the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility study was prepared by TKDA and
presented to the Council on the 18th day of February , 2003 ; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 1.910.052.00
:,j NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated total cost of
improvements of $ 1.910.052.00 and waive the Public Hearing.
BE IT FURTHER RESOLVED by the City Council to hereby direct the firm
of TKDA to prepare the plans and specifications for such improvement project.
BE IT FURTHER RESOLVED by the City Council to hereby require the
developer to escrow for the sum of $ 98.000.00 with such payments to be made
prior to commencement of work on the plans and specifications
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 18th day of February ,2003, with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
, '\ Michael R. Gamache - Mayor
'_J
Victoria Volk - City Clerk
@
CITY OF ANDOVER
r "
'-~ 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOVER.MN,US
TO: Mayor and Council Members
CC: John Erar, City Administratot:.~
David D. Berkowitz, City En meer
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Accept Feasibility Report/02-48/Shady Oak Cove - Engineering
DATE: February 18,2003
INTRODUCTION
A feasibility report has been prepared identifying the improvements and estimated improvement
costs associated with the Shady Oak Cove development project. A copy of the feasibility report
is included in the packet for review.
DISCUSSION
The feasibility report provides a cost estimate for the installation of the streets and public utilities
(water, sanitary sewer and storm sewer) for this development. The layout and design of the
r " streets and public utilities for this project are fairly straight forward for this development.
0
BUDGET IMP ACT
The total estimated project cost for the proposed public improvements is $348,402.00. The total
estimated amount of the assessment for the Shady Oak Cove development will be $348,402.00.
The amount estimated to be funded by the City of Andover is $0.00.
ACTION REOUIRED
The City Council is requested to review the feasibility report and approve the resolution
accepting the feasibility study, waiving public hearing and directing preparation of plans and
specifications for the Shady Oak Cove development (Project 02-48) for sanitary sewer,
watermain, street and storm sewer.
Respectfully submitted,
~~
cc: Mike Quigley, Emmerich Development Corp" 1875 Station Parkway NW, Andover
/ ,
.\.~
CITY OF ANDOVER
, , COUNTY OF ANOKA
,--.J STATE OF MINNESOTA
RES. NO.
MOTION by Council member to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC
HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS
FOR THE IMPROVEMENT OF PROJECT NO. 02-48 FOR SANITARY
SEWER, WATERMAIN. STREET AND STORM SEWER IN THE FOllOWING
AREA SHADY OAK COVE.
WHEREAS, the City Council did on the 1ih day of December ,2002,
order the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility study was prepared by TKDA and
presented to the Council on the 18th day of Februarv , 2003 ; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 348.402.00
; , NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
, Andover to hereby receive the feasibility report with an estimated total cost of
'. ~ improvements of $ 348.402.00 , waive the Public Hearing and order
improvements.
BE IT FURTHER RESOLVED by the City Council to hereby direct the firm
of TKDA to prepare the plans and specifications for such improvement project.
BE IT FURTHER RESOLVED by the City Council to hereby require the
developer to escrow for the sum of $ 26.000.00 with such payments to be made
prior to commencement of work on the plans and specifications
MOTION seconded by Council member and adopted by the
City Council at a reqular meeting this 18th day of Februarv , 2003 , with
Council members voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
, \ Michael R. Gamache - Mayor
, ~
Victoria Volk - City Clerk
@
/ " CITY OF ANDOVER
I
'~_.F/
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755.8923. WWW,CI.ANDOVER,MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratorr-
FROM: David D. Berkowitz, City Engineer
SUBJECT: Accept Feasibility Report/Order Public Hearing/02-16/Quickstrom Addition
- Engineering
DATE: February 18, 2003
INTRODUCTION
The City Council is requested to accept the feasibility report and order the public hearing for
Project 02-16, Quickstrom Addition.
DISCUSSION
The feasibility report provides a cost estimate for the installation of watermain, street
reconstruction and new concrete curb and gutter. A copy of the feasibility report is included in
'/ the packet. The watermain and concrete curb and gutter costs would be assessed to the
benefiting properties. The street reconstruction would be a City cost. The estimated assessment
cost for the improvements is $10,524.34 per lot.
A neighborhood meeting was held in May of 2002 to answer questions and concerns prior to
writing the feasibility report. Another neighborhood meeting was held in January of 2003 to
explain the information in the feasibility report. The attendance list for the January meeting is
attached along with comments we have received from the property owners.
BUDGET IMP ACT
The total estimated project cost for the proposed public improvements is $339,498.14. The total
estimated amount of the assessment for the Quickstrom Addition is $231,535.33 ($10,524.34 per
lot). The amount estimated to be funded by the City Road and Bridge Fund is $173,606.33 for
the street reconstruction. Park Dedication Funds would fund the cost for the concrete curb and
gutter ($3,008.78) in front of the City park property.
ACTION REQUIRED
The City Council is requested to approve the resolution accepting the feasibility report and
calling for a public hearing on the improvements of watermain and street reconstruction for
Project 02-16, Quickstrom Addition.
Respectfully submitted,
'- ~.~
,
" /
David D. Berkowitz e
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
, . .'
MOTION by Councilmember to adopt the following:
A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC
HEARING ON IMPROVEMENTS OF WATERMAIN & STREET
RECONSTRUCTION PROJECT NO, 02-16 IN THE QUICKSTROM ADDITION
AREA.
WHEREAS, pursuant to Resolution No. 035-02, adopted the 6th day of
March, 2002 a Feasibility Report has been prepared by the City Enqineer for the
improvements: and
WHEREAS, such report was received by the City Council on the 18th day
of February, 2003; and
WHEREAS, such report declared the proposed assessment to be feasible
for an estimated cost of $ 339.498.14
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council hereby accepts the Feasibility Report for Project No, 02-16 for
the improvements.
2. The Council will consider the improvements in accordance with the report and
" the assessment of abutting property for all or a portion of the improvement
\. ' pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the
~ _...'
improvement of $231.535,33 . 4th
3. A public hearing shall be held on such proposed improvement on the
day of March , 2003 in the Council Chambers of the City Hall at 7:00
PM and the Clerk shall give mailed and published notice of such hearing and
improvement as required by law.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 18th day of February ,2003, with
Councilmembers
(absent) voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed,
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
\. )
'- /
Victoria Volk - City Clerk
" CO-\lD
~ ~ ' -
RECEIVED
/ f:r:Q , 1I 20m I
February 5, 2003 CP"': ~ ,-- -', _1 .
. ,; 1;;- ,; ~.,li' rj' ! c' n !
Attention: City Council _._~~~ ~--___L~.!~~,!', !,~~I~_ .
City of Andover
I am voicing my concern that I do not want the watermain and street reconstruction
project done at the Quickstrom addition.
I am a senior citizen with many health problems and live on a very tight fixed income,
with many medical bills. The price of $1 0,524.34 is too much for a single person on a
fixed income to pay. I have lived in this house since 1983, if city water comes in, I will
be forced to sell my home.
Thank you.
Sincerely,
Lorraine Buzick
342714181 Lane N.W.
AndoverMN. 55304
Copy to: David Berkowitz
'- "
\, "
NEIGHBORHOOD INFORMATIONAL MEETING
MONDAY, JANUARY 27, 2003
~) Quickstroms Addition
City Project No. 02-16
ADDRESS PHONE NO.
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COMMENT ShEET
, "-
<--.J City of Andover QUICKSTROMS ADDITION
WATERMAIN
CITY PROJECT NO. 02-16
NEIGHBORHOOD INFORMATIONAL MEETING
ANDOVER CITY HALL
1685 CROSSTOWN BOULEVARD NW
ANDOVER, MN 55304
MONDAY, JANUARY 27,2003
5:30 p.m.-7:30 p.m.
Name: _E\ ~ ~ Cl v- cQ ~ \J I e-ll 't:e Vt \1\ I..S
Address: ty I ~l & \Au '-J ~+-- II l<.J
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Phone: '1bS - Lt,);)-2-j<\S
Comments:
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U G:IOATA\STAFF\RHONDAAlfORMS\COMMENT SHEET.doc
COMMENT SHEET
\
,----I City of Andover QUlCKSTROMS ADDITION
WATERMAIN
CITY PROJECT NO. 02-16
NEIGHBORHOOD INFORMATIONAL MEETING
ANDOVER CITY HALL
1685 CROSSTOWN BOULEVARD NW
ANDOVER, MN 55304
MONDAY, JANUARY 27,2003
5:30 p.m.-7:30 p.m.
01/11 nero
Name: ~ I ' I /7 e I (7 tn /\ (Ve r'non )
. 11ft" ey
Address: 61'S If.~ L~ W
Phone: if! S (:vI e (7 e e - J. () K"..... 7 i' 7.5) 6wl1t'r6i.7t3 -5'33 -f/5tl)
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,--_J . G:'DATA\STAFFlRHONDM\FORMS\COMMENT SHEET.doc
CITY OF ANDOVER GJ
') 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
'-.J FAX (763) 755.8923. WWW,CI.ANDOVER.MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: David D. Berkowitz, City Engineer
SUBJECT: Accept Revised Feasibility Report/Waive Public Hearing/Order Plans &
Specifications/02-47/Foxburgh Crossing - Engineering
DATE: February 18, 2003
INTRODUCTION
A revised feasibility report has been prepared identifying the improvements and estimated
improvement costs associated with the Foxburgh Crossing development project. The revision
addresses the developer's cost for the right turn lane improvement on the north side of Andover
Boulevard NW. A copy of the revised feasibility report is included in the packet.
DISCUSSION
As per Council discussion at the February 4th City Council meeting, the feasibility report for
Foxburgh Crossing was revised to include the developer's cost share for the right turn lane on the
.' -.'\. north side of Andover Boulevard NW. The cost share was determined by taking approximately
"-_/ , half of the lots in the Pinewood Estates development that would be serviced by this improvement
and the proposed lots in the Foxburgh Crossing development and calculating a percentage of cost
share for each, The developer's cost share for the turn lane is 21% of the construction and
indirect costs. The remaining 79% will be the City's cost.
BUDGET IMPACT
The total estimated project cost for the proposed public improvements is $264,546.68. The total
estimated amount of the assessment for the Foxburgh Crossing development will be
$236,210.64. This cost includes 21 % of the right turn lane improvement on the north side of
Andover Boulevard NW, The amount estimated to be funded by the City of Andover is
$28,336.05, which is 79% of the construction and indirect costs for the right turn lane
improvements on the north side of Andover Boulevard NW. This amount would be funded from
State Aid Funds, subject to approval by State Aid.
ACTION REOUIRED
The City Council is requested to review the revised feasibility report and approve the resolution
accepting the revised feasibility study, waiving public hearing and directing preparation of plans
and specifications for the Foxburgh Crossing development (Project 02-47) for sanitary sewer,
watermain, street and storm sewer.
Respectfully s~
\ ~0,'
,_ J David D. Berkowitz ~
cc: Bill Gleason, Grand eton Development, 8525 Edinbrook Crossing, Suite 101, Brooklyn
Park, MN 55443
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
,
) RES. NO.
'--.../
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING THE REVISED FEASIBILITY STUDY, WAIVING
PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-47 FOR
SANITARY SEWER. WATERMAIN, STREET AND STORM SEWER IN THE
FOllOWING AREA FOXBURGH CROSSING.
WHEREAS, the City Council did on the 1 ih day of December , 2002,
order the preparation of a feasibility study for the improvement; and
WHEREAS, such revised feasibility study was prepared by the Citv
Enqineer and presented to the Council on the 18th day of Februarv ,
2003 ; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
WHEREAS, the City Council has reviewed the revised feasibility study and
declares the improvement feasible, for an estimated cost of $264,546.68
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
. " Andover to hereby receive the revised feasibility report with an estimated total cost
,
\_j of improvements of $ 264.546.68 and waive the Public Hearing,
BE IT FURTHER RESOLVED by the City Council to hereby direct the City
Enoineer to prepare the plans and specifications for such improvement project.
BE IT FURTHER RESOLVED by the City Council to hereby require the
developer to escrow for the sum of $ 248,020,00 with such payments to be
made prior to commencement of work on the plans and specifications
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 18th day of Februarv ,2003, with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
, Michael R. Gamache - Mayor
". j
Victoria Volk - City Clerk
@
/ , CITY OF ANDOVER
1
'---.-/
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755.8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratorq7L.
David D. Berkowitz, City Engineer J)~
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Approve Resolution/Speed Study/Andover Boulevard - Engineering
DATE: February 18,2003
INTRODUCTION
This item is in regards to approving a resolution authorizing a 40 MPH speed limit along
Andover Boulevard NW between Crosstown Boulevard NW and a point approximately 2,450
feet west of Crosstown Boulevard NW.
~ DISCUSSION
If the City Council recalls, a resolution was approved last October requesting MnDOT to perform
the speed study. Currently under State Law, the area did not meet the definition of an urban
district. The speed limit in an urban district is 30 MPH and elsewhere it is 55 MPH.
Note: The signs will be installed this spring after the ground thaws.
ACTION REOUIRED
It is recommended by City staff that the City Council approve the resolution authorizing a 40
MPH speed limit along Andover Boulevard NW west of Crosstown Boulevard NW.
Respectfully submitted,
~/~
Todd Haas
, '1
\.-.1
)
" /
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING A 40 MPH SPEED LIMIT ALONG ANDOVER
BOULEVARD NW BETWEEN CROSSTOWN BOULEVARD NW AND A POINT
APPROOXIMATE4LY 2,450 FEET WEST OF CROOSSTOWN BOULEVARD NW.
WHEREAS, 40 MPH speed limit signs contingent upon curves and hazards
being signed with the appropriate advance curve and warming signs, including
appropriate speed advisory plates, in accordance with the Minnesota Manual on
Uniform Traffic Control Devices; and
WHEREAS, MnDOT has given authorization to lower the speed limit to 40 MPH;
and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
. " Andover to hereby approve the 40 MPH speed limit be posted along Andover
"- ../' Boulevard NW between Crosstown Boulevard NW and a point approximately 2,450
feet west of Crosstown Boulevard NW.
Adopted by the City Council of the City of Andover this 18th day of
February ,2003.
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Victoria Volk - City Clerk
~J
Mn/DOT 29213 (12-78) 'll'
~ ~
tI'..,.o,r.,..,.~
STATE OF MINNESOTA
, ') DEPARTMENT OF TRANSPORTATION Page 10ft Page(s)
"--'
LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZA nON
Road Authority City of Andover \ Date
January 6, 2003
Road Name or No, Andover Boulevard Northwest
Tennini of Zone: From Crosstown Boulevard Northwest
,---
To 2450' west of Crosstown Boulevard Northwest \ Date of Request
October 15,2002
As authorized in Minnesota Statutes, Section 169.14, it is hereby ordered that the following speed limits are
approved and shall be put into effect on the described roadway or sections thereof.
40 miles per hour between the intersection with Crosstown Boulevard Northwest and a point
approximately 2450 feet west of the intersection with Crosstown Boulevard Northwest
<J
NOTE:
The speed limits, described in this authorization, are authorized contingent upon curves and hazards being
signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates.
The roadway described shall be reviewed for traffic control devices impacted by the authorized speed
limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the
Minnesota Manual on Uniform Traffic Control Devices,
\ r/J.-Z: ~~~4 I
(1) White - Road Authority I\1rl1DOT Authorized ~nature
(1) Pink. Central Office Traffic
(I) Blue - District Traffic Engineer
0
for Road Authority use only
Date traffic control devices changed im lementin" this authorization
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@)
CITY OF ANDOVER
)
"J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator~
FROM: David D, Berkowitz, City Engineer
SUBJECT: Approve Change Order #3R/98-29/Grey Oaks (Phase I) - Engineering
DATE: February 18,2003
INTRODUCTION
This item is in regards to approving Change Order #3R to Project 98-29, Grey Oaks.
DISCUSSION
The developer's engineer proposed to construct concrete weirs in 5 structures to regulate the
hydraulic discharge for the Grey Oaks development. Due to the size of the structures the
, concrete weirs were not constructible. Hence stainless steel weirs were used so they could fit in
, J the structures and be removed for future maintenance.
,
BUDGET IMP ACT
The project is funded through assessments and Trunk Utility Funds.
ACTION REQUIRED
The City Council is requested to approve the resolution approving Change Order #3R for Project
98-29, Grey Oaks.
Respectfully submitted,
CiJ~0.
David D. Berkowitz
cc: Jerry WindschitI, Ashford Development Corp., 3640 - l52nd Lane NW
i
, . j
)
'J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO,
98-29, GREY OAKS.
WHEREAS, the City of Andover has a contract for Project No, 98-29 with_
Volk Sewer & Water, Inc, of Brooklvn Park, MN
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order to Project No. 98-29.
Adopted by the City Council of the City of Andover this 18th day of February.
2003.
CITY OF ANDOVER
, ,
,j
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
1
\. ~---' J
-,
CHANGE ORDER
1 TKDA
'-,.j Engineers- Architects-Planners
Saint Paul. MN Februarv II 20~ Comm. No. 11692-02 Change Order No. 3RR
To Volk Sewer & Water. lnc,
for Grev Oaks Phase I - Utilitv and Street lmorovements. City Proiect 98.29
for City of Andover. Minnesota
You are hereby directed to make the following change to your contract dated
June 20 . 20-.00....... The change and the work affected thereby is subject to all contract stipulations and
covenants. This Change Order will (increase) (decrease) (not change) the contract sum by
One Thousand Four Hundred Fiftv-Two Dollars and 65/100................................,.............,($ 1.452.65 ),
This change order provides for changes in the work of this contract according to the following:
Concrete Weirs changed to Stanless Steel ILS $ 1.452,65
NEf CHANGE = $ 1,452,65
, ,
'-J
Ammnt of Original Contract $ 360.722,96
Additions approved to date (Nos.IR and CXX> 2) $ 50,454,68
Deductions approved to date (Nos. )
Contract amount to date $ 411.177,64
Amount of this Change Order (Add) (I)eOOet) (Ne Olange) $ 1,452,65
Revised Contract Amount $ 412.630,29
Approved City of Andover. Minnesota TKDA
Owner
.' / ----------:' -- ,/--<J
.' / //( /
/; /~ '" ~/.___-i< ,---
By By ';/::G'-'--->'--~/U;: U'<-'
/ r
Thomas D. Prew, P,E.
APP'~ Volk ':;~"' & W",,,. roo White - Owner
Contractor Pink. Contractor
ij(//~ ))y Blue - TKDA
j
, ./ By / !/~'I / / f/ '.
/ /' I
00
, '; CITY OF ANDOVER
''---/'
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator1'"
FROM: David D. Berkowitz, City Engineer
SUBJECT: Declare Cost/Order Assessment Roll/98-29 Grey Oaks (Phase I) & 00-16
Grey Oaks (phase II) - Engineering
DATE: February 18, 2003
INTRODUCTION
The City Council is requested to declare the costs and order the preparation of the assessment roll
for Project Nos. 98-29, Grey Oaks (Phase I) & 00-16, Grey Oaks (Phase II).
DISCUSSION
The Grey Oaks (Phase I & II) development project has been completed and the project costs are
being assessed to the developer in concurrence with the 429 assessment process. The initial
~- ) estimate of the assessment amount identified in the feasibility report for this project was
$5,545.35 per unit. The final cost of the project is $6,080.69 per unit. After declaring the costs
the assessment role will be prepared and presented to the City Council for approval.
ACTION REQUIRED
The City Council is requested to approve the resolution declaring cost and directing preparation
of assessment roll for the improvement of sanitary sewer, watermain, storm sewer and streets for
Project Nos. 98-29, Grey Oaks (Phase I) & 00-16, Grey Oaks (Phase II).
Respectfully submitted,
~Cj).~
David D. Berkowitz
cc: Jerry WindschitI, Ashford Development Corp., 3640 - 152nd Lane NW
, ,
'.
''---./
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
:~) RES, NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL
FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STORM SEWER AND
STREETS FOR PROJECT NOS. 98-29. GREY OAKS (PHASE 1) & 00-16, GREY OAKS (PHASE 11).
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, a contract has been entered into for the construction of the improvements and the
project cost for such improvement is $1.479,531.77 plus $15.350,00 for seal coat, and the
expenses incurred or to be incurred in the making of such improvement amount to $298,922,95 and
work previously done amount to $ 0.00 so that the total cost of the improvement will be
$1.793,804,72 ,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$ 1,720,835,81 the amount to be assessed against benefited property owners is declared to be
$ 57,618,91
2, Such assessments shall be payable in semi-annual installments, together with principal and
accrued interest, extending over a period of 10 years, The first of the installments to be payable on
, ') or before the 15th day of April 2003, and shall bear interest at the rate of--.2.... percent per annum
\.J from the date of the adoption of the assessment resolution,
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount
to be specially assessed for such improvement against every assessable lot, piece or parcel of land
within the district affected, without regard to cash valuation, as provided by law, and she shall file a
copy of such proposed assessment in her office for public inspection,
4, The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof,
MOTION seconded by Councilmember and adopted by the City Council
at a reQular meeting this 18th day of February , 2003 , with Councilmembers
voting in favor of the resolution, and
Councilmembers voting against, whereupon said resolution was declared
passed,
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
/ '
,
"'.J
Victoria Volk - City Clerk
M N
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98.29 and 00-16
'--
.' "- Trunk Source and Storage
,
0
Connection Charge . $ $
Watermain: 283 EA 1,375.00 389,125.00
Area Charge 30.9 AC $ 1,195.00 $ 36,925.50
Lateral Charge o LF $ - $ -
San. Sewer: Connection Charge 283 EA $ 312.00 $ 88,296.00
Area Charge 30.9 AC $ 1,145.00 $ 35,380.50
Lateral Charge o LF $ - $ -
Storm Sewer: Area Charge o AC $ - $ -
Total Trunk Source and Storage $ 549,727.00
Other Costs
Seal Coating 15,350 SY $ 1.00 $ 15,350.00
Lift Station $ 110,453.59
City Cost: Bike Trail $ (1,023.81 )
City Cost: Trunk Sanitary Sewer $ (17,016.57)
City Cost: Trunk Water $ (39,578.53)
/ '\ City Cost: Raw Water N/A $ -
,--.J
Total Amount to be Assessed $ 1,720,835.81
Assessment Rate per Unit
$ 1,720,835.81 = $ 6,080.69 per SAC Unit
283
. Note additional non-residential water connection
charges may apply to the commercial buildings.
These charges are to be determined at the time the building permit is applied for.
, "-
,
~
2 11692
98.29 and 00.16
;- -\ Assessment Rate Calculations
'-..J I
1 Sanitary Sewer
Final Construction Cost $ 147,804.37
Less City Cost $ (12,404.61)
Total Cost $ 135,399.76
Plus Expenses 37.1794% $ 185,740.60
Assessable Sanitary Sewer Cost
$ 185,740.60 = $ 656.33 per SAC Unit
283
2 Watermain
Final Construction Cost $ 189,208.64
Less City Cost $ (28,851.65)
\ Total Cost $ 160,356.99
0 Plus Expenses 37.1794% $ 219,976.78
Assessable Watermain Cost
$ 219,976.78 = $ 777.30 per SAC Unit
283
3 Storm Sewer
Final Construction Cost $ 206,944.90
Less City Cost $ -
Total Cost $ 206,944.90
Plus Expenses 37.1794% $ 283,885.81
Assessable Storm Sewer Cost
$ 283,885.81 = $ 1,003.13 per SAC Unit
'0 283
I
-"-- ./
3 11692
98-29 and 00.16
'- 4 Streets
I
''--./
Final Construction Cost $ 217,306.53
Less City Cost $ -
Total Cost $ 217,306.53
Plus Expenses 37.1794% $ 298,099.83
Assessable Street Cost
$ 298,099.83 = $ 1 ,053.36 per SAC Unit
283
5 Seal Coating
Future Seal Coat Cost $ 15,350.00
Assessable Seal Coating Cost
. '\
'--) $ 15,350.00 = $ 54.24 per SAC Unit
283
6 Trunk Watermain Area
Total Area Charge $ 36,925.50
Assessable Watermain Area Cost
$ 36,925.50 = $ 130.48 per SAC Unit
283
. "-
\.~
4 11692
98-29 and 00-16
7 Trunk Sewer Area
!
"-J
Final Area Charge $ 35,380.50
Assessable Sewer Area Cost
$ 35,380.50 = $ 125,02 per SAC Unit
283
8 Bike Trail
Final Construction Cost $ 42,736.74
Less City Cost $ (746.33)
Total Cost $ 41,990.41
Plus Expenses 37.1794% $ 57,602.20
Assessable Bike Trail Cost
-,
,,-_/ $ 57,602.20 = $ 203.54 per SAC Unit
283
9 Lift Station
Grey Oaks share of lift station cost: $ 110,453.59
Assessable Lift Station Cost
$ 110,453.59 = $ 390.30 per SAC Unit
283
, ')
"'--__J
5 11692
98.29 and 00-16
1
-'
Assessment Summary
1 Sanitary Sewer $ 656.33
2 Watermain $ 777.30
3 Storm Sewer $ 1,003.13
4 Streets $ 1,053.36
5 Seal Coating $ 54.24
6 Trunk Watermain Area $ 130.48
7 Trunk Sanitary Sewer Area $ 125.02
8 Bike Trail $ 203.54
9 Lift Station $ 390.30
Watermain Connection . $
10 1,375.00
11 Sewer Connection $ 312.00
Assessment Rate per Unit $ 6,080.69
. Note additional non-residential water connection
. " charges may apply to the commercial buildings.
'- ,I These charges are to be determined at the time the building permit is applied for.
"
-,~
6 11692
yt,ay
m~l {()
,~J
.
February 13,2003
Mr. David Berlcowiz
, City Engineer
City of Andover
1685 Crosstown Blvd.
Andover MN. 55304
Re: Grey Oaks Plat assessment for Sanitary Sewer, Watermain, Storm
SeWer, Trails and Streets including any related trunk charges, connection
charges and other City costs.
Dear Mr. Berlmwitz
. '\
,
,_J'
After reviC\\'1ng the proposed assessment for the development of Grey Oaks,
we are in agreement with and would accept the propOsed assessment of
Sl,720,835.81, which would result in an assessment rate of $6,080.69 per
SAC unit.
Sincerely, ,
r/fJ~/
Jerry Windschitl
Pfesident, Grey Oaks Inc.
. "-
''--~
Q~,~q
ro-t0
~
, .
February 13, 2003
Mr.-David Berkowiz
City Engineer
City of Andover
1685 Crossto"Ml Blvd.
Andover MN. 55304
Re: Grey Oaks PUD and Plat-number of SAC's as calculated by the
Metropolitan Council.
DearMr. Berkowitz .
~ ) The calculation of the numbers of SAC's for this plat was done by the
Metropolitan Council based upon the approved POD uses'in the plat.
While we do not anticipate any changes in uses in the PUD and plat, we
would be 'willing to pay for in the future additional Sac charges in the event
that the use changed and addi.tion SAC charges resulted from the change.
Sincerely,
~-W~{I
Jeny Windscbitl
President, Grey Oaks Inc.
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: \ CITY OF ANDOVER
0
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755.8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator~. . '
David D. Berkowitz, City EngineervDJ)
FROM: Todd Haas, Asst. City Engineer .
SUBJECT: Advertise for Vacancy/Coon Creek Watershed District - Engineering
DATE: February 18, 2003
INTRODUCTION
This item is in regards to advertising in the AndoverToday newsletter for an individual interested
in serving as a manager on the Coon Creek Watershed District.
. "- DISCUSSION
" ) The individual that currently serves as a manager on the Coon Creek Watershed District is Jeff
Knoll who resides in Andover. Mr. Knoll's term expires May 27,2003. Anoka County will be
placing a public notice in various local newspapers as required by law. Attached is the letter
regarding the procedure.
This item will be presented back to the City Council on March 18, 2003 as to the list of
individuals that will be forwarded to the Anoka County Board. At least 3 individuals will need
to be identified to the County Board of Commissioners by March 27,2003.
ACTION REOUIRED
The City Council is requested to approve the advertisement of the vacancy in the AndoverToday
newsletter to serve as a manager on the Coon Creek Watershed District.
Respectfully submitted,
~/4--
Todd Haas
" .J
~r1 COUNTY OF ANOKA
~mmd Office of County Administration
GOVERNMENT CENTER
r'~ .~ '..} ~.' '" <'" · ';:1 2100 3rd Avenue' Anoka, Minnesota 55303.2265
" €ID"IDmi\3, (763) 323-5700
~,~b;":""~"'~ ]~;~~~~3~~a
January 16, 2003
JOHN "JAY" McLINDEN
County Administrator
The Honorable Mike Gamache, Mayor
City of Andover
2815 134th Avenue NW
Andover, MN 55304
RE: Coon Creek Watershed District Appointment
Dear Mayor Gamache:
In accordance with the provisions of Minn. Stat. 9 1 03B.227, Anoka County in January 2003 will
\ publish notice that the term will expire for a manager on the Coon Creek Watershed District Board
'_..--1 of Managers. The notice publication requirement applies because Coon Creek Watershed District
is considered to be a watershed management organization. The published notice must state that
persons interested in being appointed may submit their names to the appointing authority, which
is the county board, for a watershed district appointment. For your information, a copy of the
notice which will be published is attached.
In appointing a manager to the Coon Creek Watershed District, Minn. Stat. 9 1030.311 is also
applicable. This statute requires a county board to appoint a manager for a watershed district
from a list of persons nominated jointly or severally by the towns and municipalities within the
district if a list(s) is submitted 60 days before the manager's term of office expires or to appoint a
manager who resides in a city or town that fails to submit a list. If there is a desire to jointly submit
a list for the manager appointment, you may wish to confer with affected cities and towns and
jointly submit the list. The cities and towns with territory located in the Coon Creek Watershed
District are Andover, Blaine, Coon Rapids, Ham Lake and Columbus,
In order for names submitted to the county to be considered a list under the statutory definition,
the list must contain the names of at least three nominees eligible to be appointed. To be eligible
for an appointment, a nominee must reside within the watershed district boundaries, be a voting
resident of the district, and not be a public officer of the county, state, or federal government
(except that a soil and water conservation supervisor can be appointed), The county board may
choose to appoint someone who is not on a list if the person resides in a city or town which did
not submit a list.
~
- - ~ -. - ~ - - - - - ':-_:f[r~.::::''''2 .~.:'_'::-.. ==-~. _::<:--....:..-;:~-;=---:--'- :" -:-=~ ---,". -,~~-=~~-=:::~
. - - -..-
, ~ - - - - -' -' - - ' , -
January 16, 2003
Page 2
, In making watershed appointments, there is an additional factor which is to be considered by a
,-_J county board. Minn. Stat. S 1030.311 requires watershed district managers to be appointed to
fairly represent the various hydro logic areas within the watershed district by residence of the
manager appointed. The appointee whose term will expire on May 27, 2003, is Jeff Knoll, who
reside in the 6 portion of the Coon Creek Watershed District. The other managers live in 15, 10,
43, and at border of 19/15. A map with the location of current board members noted is being
forwarded to the manager/clerk of the City of Andover.
If you have any questions regarding this appointment process, you may contact Pam McCabe,
Assistant County Allomey, at 323-5667.
s;ncer~
.f! ~k
John "Jay" Mclinden
County Administrator
JMlpaa
Enclosure
cc: Pam McCabe, Assistant County Allomey
Patsy Anundsen, Administration Office Administrator
\ Manager/Clerk
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.' '\ CITY OF ANDOVER
,,~
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755.8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council members
CC: John Erar, City Administrato~
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Approval of Collective Bargaining AgreementlPublic Works
DATE: February 18,2003
INTRODUCTION
The City Council is request to consider the adoption of the 2003 union contract.
DISCUSSION
For the 2003 contract relatively few changes were made:
. COLA is 3%, the same as requested for non-bargaining personnel
\ . The City will contribute $600 per month for group health insurance, already approved by the
" /' Council
Due to the proposed bill in the Legislature to freeze current wages for all employees, I am at this time
unsure how it will affect the 2003 contract. The employees settled the contract on January 31, 2003,
however the contract is not final until the Andover City Council approves it. The proposed bill affects all
increases from February I, 2003 - June 30, 2005. Therefore, should the Governor sign legislation
retroactively freezing wages, it could potentially affect the contract and invalidate it, which would
require the employees to return to the 2002 wages and benefits, For your information the proposed bill is
attached,
BUDGET IMPACT
Funding for cost-of-living adjustments and medical adjustments is included in the 2003 City Budget.
ACTION REOUESTED
Approve Union Contract for the year 2003.
Respectfully submitted,
A~v~
Dana Peitso
,
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S.F No. 214, as introduced: 83rd Legislative Session (2003-2004) Posted on Jan
\ 29,2003
'J
1.1 A bill for an act
1.2 relating to public employment; instituting a freeze on
1.3 salaries and wage rates for state and public employees,
1.4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.5 Section 1. [SALARY AND WAGE RATE FREEZE,]
1.6 Notwithstanding any other law to the contrary, a government
1,7 employer may not increase or contract to increase the salary or
1,8 wage rate of any full-time or part.time employee from February
1.9 1, 2003, to June 30, 2005, This section prohibits any increase
1.10 in salary or wage rate including increases based on longevity.
1.11 This section does not prohibit salary and wage rate increases
1.12 for employees who are promoted or transferred to positions with
1,13 significantly more job responsibilities, This section applies
1.14 to all contracts, collective bargaining agreements, and any
1.15 other compensation arrangements entered into on or after
1.16 February 1, 2003.
'\ 1.17 A school district must not increase the wages of any
\._/ 1.18 employee, inCluding step and lane increases. During the wage
1,19 freeze, an employee shall receive the same wages they received
1.20 during the 2002.2003 school year.
1.21 For purposes of this act, "government employer" means state
1,22 departments, state boards, state agencies, state commissions,
1,23 courts, state constitutional offices, Minnesota state colleges
1.24 and universities, offices in the executive, legislative, and
2.1 judicial branches of the state, cities, towns, counties, school
2,2 districts, and other local governmental bodies.
2.3 For purposes of this act, "salary or wage rate" means all
2.4 compensation for performance of services by an employee for a
2,5 government employer including fringe benefits, but excluding
2,6 employer payment of, or contributions for, health, dental, and
2,7 retirement coverage, at 2002-2003 benefit and coverage levels,
2,8 Sec, 2, [UNIVERSITY OF MINNESOTA; SALARY AND WAGE RATE
2.9 FREEZE RECOMMENDED.]
\
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. .
2.10 The legislature strongly recommends that the University of
2.11 Minnesota not increase or contract to increase the salary or
, 2.12 wage rate as defined in section 1 of any full-time or part-time
'__J
2,13 employee from February 1, 2003, to June 30, 2005.
2.14 Sec, 3. [EFFECTIVE DATE; EXPIRATION.]
2.15 Sections 1 and 2 are effective the day following final
2.16 enactment and expire on June 30, 2005.
, ,
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" CITY OF ANDOVER
',j
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WW\VCI.ANDOVERMN.US
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Appointment Recommendation - Civil Engineer III
DATE: February 18, 2003
INTRODUCTION
The recruitment and selection process for the appointment of a full-time Civil Engineer III to fill an existing
vacancy in the Engineering Department has been completed, This vacancy was created when the incumbent
was promoted to City Engineer.
DISCUSSION
After a thorough review of applicants for this position by the City Engineer, Assistant City Engineer and
Human Resources Manager, an offer of employment has been made to Mr, Jason Law, subject to ratification
\ by the City Council,
\._)
Mr. Law has been working as a Project Engineer for URS Corporation since January 1998, Prior to that
position, Mr, Law worked for the City of Andover as an Engineering Intern for eight months in 1997 and
also worked as a member of a survey crew for a private firm. Jason has significant experience in project
tracking and completion, road construction, utilities, working with contractors, and overseeing private and
public development project management. Key projects include Main Street/TH 242 reconstruction in Coon
Rapids, private development in Maple Grove and capital improvement plan recommendations in Lino Lakes.
Mr, Law has a Bachelor's of Science Degree in Civil Engineering from North Dakota State University, and
has received his Professional Engineer licensure from the State of Minnesota,
BUDGET IMPACT
Funding for this position is authorized in the 2003 Budget,
RECOMMENDATION
Approve the appointment of Mr. Jason Law as a full-time Civil Engineer III effective March 3, 2003,
,
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-' , , CITY OF ANDOVER
'~-j
1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John F, Erar, City Administrator
SUBJECT: Appointment Recommendation - Natural Resources Technician
DATE: February 18, 2003
INTRODUCTION
The recruitment and selection process for the appointment of a full-time Natural Resources Technician in the
Engineering Department has been completed, TIlls opening was created to address a wide range of
environmental and natural resource issues affecting City quality of life factors and to respond to federal
mandates associated with NPDES storm water program activities.
DISCUSSION
After a thorough review of applicants for this pOSItion by the City Engineer, Assistant City Engineer,
Community Development Director and Human Resources Manager, an offer of employment has been made to
'\ Mr, Kameron Kytonen, subject to ratification by the City Council.
""-)
Mr, Kytonen has been working as a Forestry Intern for the City of Andover since June, 2001. During that time,
Kameron has distinguished himself in working cooperatively with residents, contractors, the DNR and fellow
employees to address a wide range of environmental issues in the community, Kameron's enthusiasm, dedication
and commitment to addressing environmental issues affecting the City has been noteworthy. Cameron has been
a tremendous asset to managing the City's Oak Wilt program and has received many accolades from residents
who he has helped during his tenure with the City,
Mr, Kytonen has a Bachelor's of Science Degree in Conservation from the University of Wisconsin-River Falls,
and is certified as a Tree Inspector,
BUDGET IMPACT
Funding for this position is authorized in the 2003 Budget. TIlls position will have several funding sources and
will actually result in a cost savings to the City due to the restructuring of two existing positions.
RECOrvIMENDA TION
It is with great pleasure that my office recommends the appointment of Mr, Kameron Kytonen as a full-time
Natural Resources Technician effective February 24, 2003.
'. ./
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, . CITY OF ANDOVER
'. _J
1685 CROSSTOWN BOULEY ARD N.W,. ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John En.-, CHy Admini,trat~
Jim Dickinson, Finance Dire to '.
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Reimbursement Resolution / Equipment Purchases
DATE: February 18, 2003
INTRODUCTION
The Andover City Council is requested to approve the reimbursement resolution to provide
reimbursement for the equipment purchases approved through the 2003 City of Andover annual
budget process.
DISCUSSION
" The Andover City Council, as part of the December 17, 2002 Council meeting, officially
...._) adopting the 2003 Annual Levy that included $200,000 for General Obligation Equipment Notes
planned for purchasing Public Safety and Public Works equipment (a listing of equipment is
attached).
BUDGET IMPACT
The equipment purchases were part of the 2003-2007 Capital Improvement Plan and budgeted in
the 2003 Operating Budget.
ACTION REQUESTED
The City Council is requested to approve the attached resolution providing for reimbursement of
the equipment purchases.
~tful1Y "'h~itted,
LeeBr?J~
Attachments
-,
)
, CITY OF ANDOVER
, , .I COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
MOTION by Councilmember to adopt the following:
A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED EXPENDITURES TO BE
UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH
REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE.
WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax
Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of
which are to be used to reimburse the City for expenditures made by the City prior to the time of the
issuance of the bonds; and
WHEREAS, the Regulations generally require that the City make a prior declaration of its official
intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued
borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of
such borrowing within one year of the payment of the expenditure or, if longer, within one year of the
date the expenditure is placed in service, and that the expenditure be a capital expenditure; and
WHEREAS, the City desires to comply with requirements of the Regulations with respect to
, , certain expenditures hereinafter identified;
'--)
NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopt a "declaration
of official intent" pursuant to Section 1,103-18 of the Regulations.
1. Official Intent Declaration
(a) The City proposes to undertake the following expenditures described on Exhibit A
attached hereto.
(b) Other than (i) expenditures to be paid or reimbursed from sources other than a
borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition
provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting
preliminary expenditures as defined in Section 1,103(1 )(2) of the Regulations, no
expenditures for the foregoing purchases as identified on Exhibit A have heretofore
been made by the City and no expenditures will be made by the City until after the date
of this Resolution.
(c) The City reasonably expects to reimburse the City expenditures made for costs of
designated purchases out of the proceeds of debt (the "Bonds") to be incurred by the
City after the date of payment of all or a portion of the costs. All reimbursed
expenditures shall be capital expenditures as defined in Section 1.150-1 (h) of the
Regulations.
\ (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18
"-"/ of the Regulations,
2. Budqetarv Matters, As of the date hereof, there are no City funds reserved, allocated on a
long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a
long-term bases or otherwise set aside) to provide permanent financing for the expenditures
'\ related to the purchases, other than pursuant to the issuance of the Bonds, This resolution,
, therefore, is determined to be consistent with the City's budgetary and financial
.~ circumstances as they exist or are reasonably foreseeable on the date hereof, all within the
meaning and content of the Regulations,
3, Filinq, This resolution shall be filed within 30 days of its adoption in the publicly available
official books and records of the City, This resolution shall be available for inspection at the
office of the City Clerk at the City Hall (which is the main administrative office of the City)
during normal business hours of the City on every business day until the date of issuance of
the Bonds,
4, Reimbursement Allocations, The City's financial officer shall be responsible for making the
"reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing
used by the City to make payment of the prior costs of the purchases. Each allocation shall
be evidenced by an entry on the official books and records of the City maintained for the
Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case
reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account
from which the expenditure was paid, and shall be effective to relieve the proceeds of the
Bonds from any restriction under the bond resolution or other relevant legal documents for the
Bonds, and under any applicable state statute, which would apply to the unspent proceeds of
the Bonds,
MOTION seconded by Councilmember and adopted by the City Council of
.. the City of Andover on this day of , , with Councilmembers
'- )
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was passed,
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Victoria Volk - City Clerk
...
'. /
, , EXHIBIT A
]
'-J
Expenditure Descriptions:
Estimated
Costs to be
Reimbursed
Emergency Sirens $ 80,500
Turn-Out Gear 7,000
Self Contained Breathing Apparatus 100,000
Turn-Out Gear Washing Machine 8,500
Automatic Defibrillators 6,000
Scanner / Copier 50,000
Street Sweeper 105,000
Message Sign Board 28,000
$ 385,000
, ,
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'\ CITY OF ANDOVER
,
o...J
1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Emr, CHy Admini"'ato~
Jim Dickinson, Finance Direc or
FROM: Lee Brezinka, Assistant Finance 1 or
SUBJECT: Reimbursement Resolution / New Development Projects
DATE: February 18, 2003
INTRODUCTION
The Andover City Council is requested to approve the reimbursement resolution to provide
reimbursement for the project costs approved through the 2003 City of Andover annual budget
process.
DISCUSSION
, '\ The Andover City Council, as part of the December 17, 2002 Council meeting, officially
I adopting the 2003 Annual Operating Budget that included $2,500,000 for General Obligation
'o....J
Improvement Bonds planned for new development projects (a listing of the projects is attached).
BUDGET IMPACT
The projects expenditures were part of the 2003-2007 Capital Improvement Plan and budgeted in
the 2003 Operating Budget.
ACTION REQUESTED
The City Council is requested to approve the attached resolution providing for reimbursement of
the project costs.
~~t3~~
ee Brezinka
Attachments
'\
.~~ ,
, '\ CITY OF ANDOVER
'--~ COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE
UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH
REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE,
WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax
Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of
which are to be used to reimburse the City for project expenditures made by the City prior to the time of
the issuance of the bonds; and
WHEREAS, the Regulations generally require that the City make a prior declaration of its official
intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued
borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of
such borrowing within one year of the payment of the expenditure or, if longer, within one year of the
date the project is placed in service, and that the expenditure be a capital expenditure; and
WHEREAS, the City desires to comply with requirements of the Regulations with respect to
\ certain projects hereinafter identified;
,-_J NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopt a "declaration
of official intent" pursuant to Section 1.103-18 of the Regulations,
1. Official Intent Declaration
(a) The City proposes to undertake the following projects described on Exhibit A attached
hereto,
(b) Other than (i) expenditures to be paid or reimbursed from sources other than a
borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition
provision of Section 1.103-18(1 )(2) of the Regulations or (iii) expenditures constituting
preliminary expenditures as defined in Section 1,103(1 )(2) of the Regulations, no
expenditures for the foregoing projects as identified on Exhibit A have heretofore been
made by the City and no expenditures will be made by the City until after the date of this
Resolution.
(c) The City reasonably expects to reimburse the City expenditures made for costs of
designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City
after the date of payment of all or a portion of the costs. All reimbursed expenditures
shall be capital expenditures as defined in Section 1.150-1 (h) of the Regulations,
(d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18
, , of the Regulations.
I
/
2. Budqetarv Matters, As of the date hereof, there are no City funds reserved, allocated on a
long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a
long-term bases or otherwise set aside) to provide permanent financing for the expenditures
related to the projects, other than pursuant to the issuance of the Bonds. This resolution,
, therefore, is determined to be consistent with the City's budgetary and financial
'\ circumstances as they exist or are reasonably foreseeable on the date hereof, all within the
'---.-I
meaning and content of the Regulations.
3. FilinQ, This resolution shall be filed within 30 days of its adoption in the publicly available
official books and records of the City, This resolution shall be available for inspection at the
office of the City Clerk at the City Hall (which is the main administrative office of the City)
during normal business hours of the City on every business day until the date of issuance of
the Bonds,
4, Reimbursement Allocations. The City's financial officer shall be responsible for making the
"reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing
used by the City to make payment of the prior costs of the projects. Each allocation shall be
evidenced by an entry on the official books and records of the City maintained for the Bonds,
shall specifically identify the actual prior expenditure being reimbursed or, in the case
reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account
from which the expenditure was paid, and shall be effective to relieve the proceeds of the
Bonds from any restriction under the bond resolution or other relevant legal documents for the
Bonds, and under any applicable state statute, which would apply to the unspent proceeds of
the Bonds.
MOTION seconded by Councilmember and adopted by the City Council of
the City of Andover on this day of , , with Councilmembers
'\
\...j voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was passed,
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Victoria Volk - City Clerk
'\
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, \ EXHIBIT A
'0
Project Descriptions:
Estimated
Costs to be
Project # Reimbursed
Foxburgh Crossing #02-47 $ 291,000
Shady Oak Cove #02-48 384,000
Woodland Est 4th Addition #02-49 2,101,000
$ 2,776,000
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CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5 I 00
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator
FROM: Jim Dickinson, Finance Director
SUBJECT: Resolution Authorizing Brokerage Account/Multi-Bank Securities
DATE: February 18,2003
INTRODUCTION
Minnesota State Statute 118A.02 requires the City Council to designate official depositories. Financial
institutions designated as official depositories are the only institutions in which the city funds may be
deposited.
DISCUSSION
'\
,-__,I At the January 4, 2003 regular Council Meeting the City Council approved official depositories of which
Multi-Bank Securities was included. Multi-Bank Bank Securities is requesting a resolution be approved
opening and maintaining an account through Bear Steams. This is a standard request and the Finance
Department recommends approval.
BUDGET IMP ACT
,
This is a cash management issue and has the potential to save fiscal mariagement fees.
ACTION REOUIRED
The Andover City Council is requested to approve the attached resolution authorizing a brokerage and
trading account through Bear Steams.
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I 'l '5 -0 "-11 '-t l..l
DOC CODE 076
Certificate of Corporate Secretary
Brokerage Account and Trading Resolutions
I, bei~g the Secretary of C. a~j Ot' ~ove~ duly organized and
'\ validly existing under the laws of M,noes..o'ro. . and having a principal place of business at
, 11o~r.("~bwl\"B\vd.MW (the "Corporation"), hereby certify that, at a meeting of the Board of Directors of the
"__J
Corporation duly held on the day of , the following
Resolutions were duly adopted and are now in full force and effect:
Opening of Brokerage Account(s); Conducting Transactions
RESOLVED, that the Corporation is hereby authorized and directed to establish and maintain one or more accounts (including
margin accounts) (each, an "Account"), and to engage in any of the transactions hereinafter described, with or through, Bear,
Stearns & Co. Inc., Bear, Stearns Securities Corp., Bear, Stearns International Limited and/or any of their now or hereafter exist-
ing affiliated entities (collectively, "Bear Stearns"), through an Account or otherwise. Bear Stearns is authorized to act as prin-
cipal or agent in such transactions;
Trading Authority"
RESOLVED, that the Corporation is hereby authorized and empowered to purchase (including on a forward or when-issued
basis or on margin), hold, finance, pledge, exercise, convert, tender, redeem, exchange, transfer, assign, sell (including short,
when-issued and forward sales), enter into, write, issue, terminate, amend and otherwise deal and trade, singly or in combi-
nation, in the following:
. Securities (General): any and all forms of securities, trust certificates, evidences of interest, participation or indebtedness
of any kind whatsoever, whether publicly registered or exempt from registration, for example as a private placement or
exempt security, including without limitation, the securities, instruments and transactions listed in the categories set forth
below;
. Debt Securities: any and all forms of bonds, debentures or notes of any coupon (including "zero coupon") or maturity,
including but not limited to, obligations issued or guaranteed by the United States Government or any of its agencies or
instrumentalities, Government Sponsored Enterprises (including, but not limited to Fannie Mae, Freddie Mac, the Federal
Farm Credit Banks Funding Corporation, the Federal Home Loan Banks and Sallie Mae), foreign sovereign nations, corpo-
rations or other entities, including special purpose entities, whether investment grade, unrated, high yield, secured or
unsecured;
\
.- . Equity Securities: any and all forms of common and preferred stock, scrip, warrants and rights;
'-
. Mortgages, Mortgage-Backed, Asset-Backed and other Structured Securities: whole mortgage loans and interests and
participations in mortgage loans, whether residential, commercial or multi-family; mortgage-backed. mortgage-related or
mortgage-derived securities or instruments of any kind whatsoever including, but not by way of limitation, any tranches
of collateralized mortgage obligations, REMICs, mortgage pass-through certificates and participation certificates, whether
issued or guaranteed by or backed by collateral of a Government agency, Government Sponsored Enterprise or a private
issuer, including but not limited to, planned or targeted amortization, interest-only, principal-only, floating rate, inverse
floating rate or zero coupon classes, interest-only or principal-only strips or mortgage re,siduals or any combination of the
foregoing; all forms and tranches of asset-backed securities, including but not limited to, securities backed by auto, truck,
boat, home equity, credit card loans, and any other form of consumer debt or business debt, lease payments, any form of
bank debt or debt pass-through securities, and equity or other interests in and debt instruments issued by entities whose
principal assets are any of the foregoing and any asset-backed residual;
. Repurchase. Reverse Repurchase, Securities Lending and Similar Transactions: repurchase and reverse repurchase transac-
tions, securities lending, bonds borrow pledge, dollar rolls, buy forward sale and other similar transactions involving cash
or any kind of security, asset-backed interest or participation or other financial instrument;
. Money Market Instruments, Bank Notes and Bank Loans: money market instruments, including but not limited to, bankers
acceptances, certificates of depositand commercial paper, deposit notes and other bank notes and corporate, commercial
or sovereign loans or obligations;
. Foreign Exchange: spot and forward transactions in foreign currencies, currency futures contracts, and listed or over-the-
counter options on foreign currencies;
. Commodities and Futures: commodities and financial futures contracts and listed and over-the-counter options on com-
modities and financial futures;
. Options and Certain Derivative Transactions: options and derivative transactions, including but not limited to, any and all
forms of listed or over-the-counter options, whether physical or cash settled, (whether or not "covered") on, transactions
\ whose performance is linked to, or derived from, individual groups or indices of bonds, notes or other evidences of indebt-
-'oj edness, equities, currencies, interest rates, commodities, financial instruments, or any other securities whether or not
described in this resolution or any similar transaction or combination thereof \vhether on a forv\lard basis or otherv.'ise,
including any option to enter into any of the foregoing;
'"C',!P'T!ES OR TRANSACTIONS THAT ARE NOT AUTHORIZED HAVE BEEN CROSSED OUT
. Interest Rate, Currency and Other Swap Transactions: swap transactions, including but not limited to, interest rate swaps,
basis swaps, commodity swaps, rate protection transactions, interest rate futures, caps, collars, floors, corridors, and for-
ward rate agreements, currency swap agreements, cross-currency rate swap agreements, total return swaps related to indi-
vidual groups or indices of bonds, notes, or other evidences of indebtedness, equities, financial instruments, or any other
'\ securities whether or not described in this resolution, transactions linked to the creditworthiness of one or more issuers or
sovereigns, or any similar transaction or combination thereof whether on a, forward basis or otherwise, including any
\., .I option to enter into any of the foregoing;
. International Securities and Transactions: each of the above itemized securities, obligations, instruments and other trans-
action types may be dealt in regardless of whether such security, obligation, instrument or other transaction type is issued
by, the obligation of, or related to, a foreign person, enterprise or sovereign, is denominated in a foreign currency or
trades or is settled on or through a foreign market, exchange or clearinghouse; and
. Miscellaneous: any transaction that is similar to any of the transactions described above (including an option with respect
to any of them), any combination of these transactions or any other transaction, whether or not described in this resolu-
tion.
Authorized Officer/Agents
RESOLVED, that each of the officers or agents of the Corporation listed below is hereby individually authorized for and on
behalf of the Corporation (1) to give to and receive from Bear Stearns oral or written instructions, confirmations, notices or
demands with respect to any Account or transaction; (2) to have complete authority at all times to bind the Corporation to
enter into and perform any transaction or agreement, amendment or modification thereof, relating to any Account or trans-
action involving the Corporation; (3) to lend or borrow money or securities and to secure the repayment thereof with the prop-
erty of the Corporation; (4) to pay in cash or by check or draft drawn upon the funds of the Corporation any sums required to
be paid in connection with any Account or transaction; (5) to order the transfer or delivery of any securities, funds or other
property to such officer or agent or to any other person; (6) to order the transfer of record of any securities, funds or other
property to any name and to accept delivery of any securities, funds or other property; (7) to direct the. sale or exercise of any
rights with respect to any securities or other property; (8) to sign for and on behalf of the Corporation all agreements, confir-
mations, releases, assignments, powers of attorney or other documents in connection with any Account or transaction; (9) to
agree to any terms or conditions affecting any Account or transaction; (10) to endorse any securities or other property in order
to pass title thereto (or to any interest therein); (11) to direct Bear Stearns tO,surrender any securities or other property for the
purpose of effecting any exchange or conversion thereof or otherwise; (12) to appoint any other person or persons to do any
and all things which such officer or agent is hereby empowered to do; and (13) generally, to take all such action as such offi-
'\ cer or agent may deem necessary or desirable to implement or faciiitate the trading activities authorized in the preceding
I
'-/ Resolutions.
Name of Officer/Agent Title/Firm Name Specimen Signature
Effectiveness of Resolutions
RESOLVED, that the foregoing Resolutions shall apply to all transactions and agreements between the Corporation and Bear
Stearns, even if such transactions and agreements were entered into by the Corporation and Bear Stearns prior to the adop-
tion of such Resolutions (which prior transactions and agreements with Bear Stearns are hereby ratified in all respects), shall
supersede any prior resolutions dealing with the subject matter covered herein and shall remain in full force and effect in all
respects until the close of business on the day after Bear Stearns receives written notice of the modification or revocation there-
of at its offices located at 245 Park Avenue, New York, New York 10167, Attn: Senior Managing 'Director, Global Credit
Department.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the Corporation to be affixed on this
day of ,20
, Secretary
"
'- ./
CC~::-=';,L -: ~:':,~'i
(j)
.
I
CITY OF ANDOVER
1685 CROSSTOWN BOULEYARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Approve Bingo Permit/Crooked Lake Home and School Association
DATE: February 18, 2003
INTRODUCTION
Crooked Lake Home and School Association has applied for an Exempt Permit to conduct Bingo
during an event on March 8, 2003 at the Crooked Lake Elementary School.
,
\.) DISCUSSION
As part of the permit process the city can: 1) approve the application with no waiting period; 2)
approve the application with a 30 day waiting period (this allows the Gambling Control Board to
issue a permit after 30 days); or 3) deny the application.
Attached is a copy of the application.
ACTION REQUIRED
The City Council is requested to consider approving the application with no waiting period.
'. Attachments
'"- ./
---
/ Minnesota Lawful Gambling Page 1 of 2
o LG240B Application to Conduct Excluded Bingo (No fee) 8/00
If your organization has been licensed or exempted in the current calendar year, you are not eligible to apply for excluded bingo,
Organization Information Previous authorization number, if any
Organization Name (as it appears on documentation filed with Minnesota Secretary of State or Internal Revenue Service)
{./'----"OK€O Ue.t:: ~c.rIvz.1l- /?RLNT 1;4c.ilerr- (!.allv.llu.tJllV.f)':Y;,>1/JI~A (1'0;';
Street I
:)'1J1 8v."'''ctZ- 01-Kb 15LVIJ
City State Zip code County
A^,oove-a--- !vl/ll~ 5~3c'-l M~'RA
Type of nonprofit organization (check one):
o Fraternal 0 Veteran
o Religious ~ Other nonprofit organization
Type of proof of nonprofit - attach a copy (see instructions):
o Certificate of Good Standing - Minnesota Secretary of State's Office
;gJ Internal Revenue Service
o Affiliate of parent nonprofit organization (charter)
Excluded Bingo Activity Information
Has your organization held a bingo event in the current year?
,~ ) No.x.. Yes_ If yes, list the dates that bingo was conducted
~ :29 The bingo event will be one of four or fewer bingo events held this year.
Date(s) of bingo event(s) Iv? It f!...,;,H g I ?-tJ{1 J
,
-OR-
o The bingo event will be conducted (up to 12 consecutive days) in connection with a:
County Fair ------- Date(s) of bingo event
State Fair ----------- Date(s) of bingo event
Civic Celebration - Date(s) of bingo event
17 111//: :
. .. '/: - ..' .~....- - .'
I ._-~. _, ':', 1'- ..'- , " -=..;
Name of person in charge of the bingo event t V/; jt-;//";;. ,,/,,/. l.j(~/)i-1i1(!:'-~!'
i I
Daytime Phone ({; ("z-- ) .??i~ r:>::;'.._)
Premises Where Excluded Bingo Will Be Conducted
Name of premises
".-- -.:""',..<>~;(-..:: - - .,~: :-,.,!,;,'{' ,--.~.,~,<_.~
Street address
',,,Ie,:' r:> ., - , /...,. f;' , /
~-'"; :;- "", C:'cl~'Jr.,,=!:..-- ._-4-Kc: /Vl~ !_:
City or township County
-, '
'\ /L~::/,-. ,,,", /,r:;:... ":f-,J;'}_,.;~_~:
'. ../
Be sure to complete page 2
LG240B Application to Conduct Excluded Bingo Page 2 of 2
Organization Name&-K.e:L> ~/-{e: SCHov7_ f?:PLNr ~A,cffE.c- ~M.Nf. (/P-6. 8/00
~
Chief Executive Officer's Signature
The information provided in this applicat'
Phone number1P3 {fJ.{ 39 Ii {,
Name (please print) Date z,/ '1,;)..:03
Local Unit of Government Acknowledgment and Approval
If the gambling premises is within city limits, the city must sign this application.
On behalf of the city, I hereby approve this
application for excluded bingo activity at the Print name of city
premises located within the city's jurisdiction,
Signature of city personnel receiving application
Title Date / /
If the gambling premises is located in a township, both the county and township must sign this application.
For the township: On behalf of the township, I
acknowledge that the organization is applying for
excluded bingo activity within the township limits. Print name of township
A township has no statutory authority to approve or Signature of township official acknowledging application
deny an application (Minn. Stat. sec, 349.213, subd.
2). Title Date / /
, \
\....J For the countv: On behalf of the county, I hereby
approve this application for excluded bingo activity Print name of county
at the premises located within the county's
jurisdiction.
(Signature of county personnel receiving application)
Title Date_'_'
This form will be made available in altemativeformat (Le.large print, Braille) an authorization, all the information you have provided in the process of
upon request. The information requested on this form (and any applying for an authorization remains private, with the exception of your
attachments) will be used by the Gambling Control Board (Board) to name and your organization's name and address which will remain public.
determine your qualifications to be involved in lawful gambling activities in Private data about you are available only to the following: Board members,
Minnesota. You have the right to refuse to supply the infonnation requested; staff of the Board whose work assignment requires that they have access
however, if you refuse to supply this information, the Board may not be to the information: the Minnesota Department of Public Safety; the
able to determine your qualifications and, as a consequence. may refuse Minnesota Attorney General; the Minnesota Commissioners of
to issue you an authorization. If you supply the information requested, the Administration, Finance, and Revenue; the Minnesota Legislative Auditor.
Board will be able to process your application. national and international gambling regulatory agencies; anyone pursuant
Your name and your organization's name and address will be public to court order; other individuals and agencies that are specifically authorized
information when received by the Board. All the other information that you by state or federal law to have access to the information; individuals and
provide will be private data about you until the Board issues your agencies for which law or legal order authorizes a new use or sharing of
authorization. When the Board issues your authorization, all of the information after this Notice was given; and anyone with your consent.
information that you have provided to the Board in the process of applying
for your authorization will become pubHc. If the Board does not issue you
Mail Application and Attachment(s)
Send the completed application and a copy of your proof of nonprofit status at least 30 days prior to the
activity date to:
Gambling Control Board
Suite 300 South
, '\ 1711 W, County Rd, B
-...J Roseville, MN 55113
If your application is denied by the local unit of government, do not send the application to the Gambling
Control Board.
.- SV& -';;"/03
MINNESOTA Department of Revenue Sales and Use Tax
Certificate of Exempt Status ST -17
'\ Exempt Organizations
,..)
Crooked Lake Home And School Association
2939 Bunker Lake Blvd.
Andover MN 55304
Certificate number ES 35472
Date Issued 11/09/95
The organization above is exempt from sales and use tax under Minnesota law on
purchases, rentals, and leases of merchandise and services to be used exclusively in the
performance of charitable, religious or educational functions. For senior citizen groups,
the merchandise must be used for pleasure, recreation, or other nonprofit functions of the
group. This exemption does not apply to purchases of meals, lodging, motor
:J vehicles, or waste collection and disposal services. (M.S. 297 A.25, subd.16)
Commissioner of Revenue
by
P/~~~
p, R. Blaisdell, Supervisor
Sales and Use Tax Division
Questions? Call the MN Department of Revenue at (612) 296-6181 or toll-free 1-800-657-3777. TDD
users, call the Minnesota Relay Service at (612) 297-5353 or 1-800-627-3529. Ask for (612) 296-6181.
, '\
\.J
CID
"
0
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato'f
FROM: Vicki V olk, City Clerk
SUBJECT: Approve Raffle Permit! Anoka Ducks Unlimited
DATE: February 18, 2003
INTRODUCTION
Anoka Ducks Unlimited has applied for an Exempt Permit to conduct a raffle during an event on
March 15, 2003 at the Courtyards of Andover.
/ \
,j DISCUSSION
As part of the permit process the city can: I) approve the application with no waiting period; 2)
approve the application with a 30 day waiting period (this allows the Gambling Control Board to
issue a permit after 30 days); or 3) deny the application.
Attached is a copy ofthe application.
ACTION REOUIRED
The City Council is requested to consider approving the application with no waiting period.
Respectfully submitted,
VC~ \J~L
Vicki Volk
City Clerk
\
'-J
,
Minnesota Lawful Gambling
LG220 - Application for Exempt Permit. Fee - $25 Fee Paid
, ,
. Organization Information
'-J Check No.
Org nization nam,e Previous lawful gambling exemption number
ND~JT- O;~l<; - 0:>' - 00
Street ~\:::) ~C <;;'I~ State/Zip Code cOf+ly
\ C;;'CO /11 "'" ,~"D"'? O\)~k(\-
Name of chief executive officer (CEO) Daytime phone number of CEO
~t name Last name
frN\ eL... <3" 0 \-\--tv...~ ~ ~\~.~;)..'S""-<..t~'1 :>-.
Name of treasurer Daytime phone number of
First name Last name treasurer:
~NK .'B f... cO {L \.c... lz- 3- 7~ ~ d '7<O~ 7fe~ . <{):J, -7'\0 't (;)
Type of Nonprofit Organization
Check the box that best describes your organization:
D Fraternal D ' Religious
D Veteran BOther nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
D IRS letter indicating income tax exempt status
D Certificate of Good Standing from the Minnesota Secretary of State's Office
D A charter showing you are an affiliate of a parent nonprofit organization
&. Proof previously submitted and ?n file with ~e Gambling Control Board
/ "
<J Gamblin Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
~c'->...~\- ~~'.", b>r p.....~-ol::-.l~ .
Address (do not use PO box) City StatelZip Code County
\'35'-1 S- f'\'\)\. \ N S't- ,f.4.~ (}(:...~\:S~ 1'\1'-.] G53ci.. A N u Jc..~
Date(s) of activity (for raffles, indicate the date of the drawing)
3- ,- -
D - () '7
Check the box or boxes that indicate the type of gambling activity your organization will be conducting:
~Bingo 3Raffles D "Paddlewheels D .Pull- Tabs DOTipboards
"Equipment for these activities must be obtained from a licensed distributor,
This form will be made available in Your name and and your organization's the following: Board members, staff of the
aiternative format O.e. large print, Braille) name and address will be public information Board whose work assignment requires
upon request. The information requested when received by the Board. All the other that they have access to the information;
on this form (and any attachments) will be information that you provide will be private the Minnesota Department of Public Safety;
used by the Gambling Control Board data about you until the Board issues your the Minnesota Attorney General: the
(Board) to determine your qualifications to permit. When the Board issues your Minnesota Commissioners of
be involved in lawful gambling activities in permit, all of the information that you have Administration. Finance. and Revenue: the
Minnesota. You have the right to refuse to provided to the Board in the process of Minnesota Legislative Auditor, national and
supply the information requested; however, applying for your permit will become public. intemational gambling regulatory agencies;
if you refuse to supply this information, the If the Board does not issue you a permit. anyone pursuant to court order; other
Board may not be able to determine your all the information you have provided in the individuals and agencies that are
qualifications and, as a consequence, may process of applying for a permit rem"ins specifically authorized by state or federal
, '\ refuse to issue you a permit. If you supply private, with the exception of your name law to have access to the information:
'J the information requested, the Board will and your organization's name and address individuals and agencies for which law or
be able to process your application. which will remain public. legal order authorizes a new use or sharing
Private data about you are available onlyt::> of information after this Notice was given;
end anyone '.vith your consent.
I
I Page 2 of2
Application for Exempt Permit - LG220 8/00
I Organization Name
Local Unit of Government Acknowledgment
, If the gambling 'premises is within city limits, the If the gambling premises is located in a township, both
,F , city must sign this application. the county and township must sign this application.
1
''-J On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application.
Check the action that Check the action that
the city is taking on this application. the county is taking on this application.
o The city approves the application with no o The county approves the application with no
waiting period. waiting period.
o The city approves the application with a 30 day o The county approves the application with a 30 day
waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class permit after 30 days.
city).
o The city denies the application, o The county denies the application.
Print name of city Print name of county
(Signature of city personnel receiving application) (Signature of county personnel receiving application)
Title
Title Date / /
Date----1----1_ TOWNSHIP: On behalf of the township, I acknowledge that
, \ the organization is applying for exempted gambling activity
V within the township limits. [A township has no statutory
authority to approve or deny an application (Minn. Stat. sec,
349.213, subd. 2).]
Print name of township
(Signature of township official acknowledging application)
Title
Date----1-!_
Chief Executive Officer's Signature
The information provided in this application is complete and accurate to the best of my knowledge.
Chief executive officer's signature
Name (please print) Date I I
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
. the completed application, If your application has not
. a copy of your proof of nonprofit status, and been acknowledged by the
. a $25 application fee (make check payable to "State of Minnesota"). local unit of govemment or
Application fees are not prorated, refundable, or transferable. has been denied, do not
'\ Send to: Gambling Control Board send the application to the
, 1711 West County Road 8, Suite 300 South Gambling Control Board.
"-_./
Roseville, MN 55113
@
--. CITY of ANDOVER
.... ~
1685 CROSSTOWN BOULEY ARD NW. _ ANDOVER, MINNESOTA 55304 _ (763) 755-5100
FAX (763) 755-8923 _ WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratof"
FROM: Undersheriff Dave King
SUBJECT: Receive Anoka County Sheriff's Department Monthly Report - Sheriff
DATE: February 18, 2003
INTRODUCTION
Undersheriff King from the Anoka County Sheriff's Office will be present to provide the Council
and the citizens of Andover with an update on law enforcement activities occurring in the City.
DISCUSSION
, , To be verbally presented.
'---" j
ACTION REQUIRED
For Council information.
Respectfully submitted,
Undersheriff Dave King
Anoka County Sheriff's Office
; ,
\
,
, ./
B. CITY OF ANDOVER - JANAURY, 2003
'\
, Current Mo. Last Month YTD LAST YTD
....-.1
Radio Calls 710 775 710 734
Burglaries 4 3 4 9
Thefts 45 65 45 40
Crim.Sex 1 1 1 1
Condo
Assault 7 14 7 10
Dam to Prop. 36 64 36 19
Harr. Comm. 5 7 5 4
Felony Arrests 7 2 7 19
Gross Mis. 9 6 9 3
Misd. Arrests 22 26 22 38
DUI Arrests 4 3 4 4
,
'-./ Domestic Arr. 6 6 6 5
Warrant Arr. 17 8 17 17
Traffic Arr. 93 102 93 174
,
)-_J !
, "
, Community Service Officer Report
I
C. CITY OF ANDOVER - JANUARY, 2003
Current Month Last Month YTD Last YTD
Radio Calls 115 132 115 123
Incident Report 69 84 69 79
Accident 15 33 15 6
Assists
Medical Assists 0 0 0 2
Aids: Public 69 56 69 52
Aids: Agency 116 87 116 101
Veh. Lock Out 29 37 29 33
Extra Patrol 148 127 148 126
- \
'-../ House Checks 18 29 18 0
Bus. Checks 11 5 11 52
Animal CompI. 33 36 33 42
Traffic Assist 2 3 2 1
)
-~ ./
@
,- "
0 CITY OF ANDOVER
168S CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA S5304 . (763) 7SS-S100
FAX (763) 7SS-8923. WWW.C1.ANDOYER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
Jim Dickinson, Finance Director
SUBJECT: Response to Andover Youth Hockey Association Ice Arena Proposal
DATE: February 18, 2003
INTRODUCTION
On February 3, 2003, the City Council met with the Andover Youth Hockey Association (AYHA)
and received a proposal from this group asking that the indoor ice arena be removed from the
Community Center project. Based on the group's presentation, it was suggested by A YHA that the
City's project timeline for the ice arena to be in operation by October/November 2004 was not
acceptable. A YHA representatives indicated at this meeting that if the ice arena was removed from
:J the project and if certain City considerations would be provided to A YHA, they could construct this
facility by Fall 2003.
DISCUSSION
In review of the A YHA proposal, City staff understands the following:
1. A YHA is requesting that the City provide them with City land for the construction of both an
indoor ice arena and outdoor skating facility.
2, A YHA is requesting that the City underwrite and absorb the costs of all site improvements
including utilities (sewer, water, storm water), parking and street infrastructure, This would most
likely include any off-site road access improvements required by the County.
3, A YHA is requesting that the City issue 501 c3 Bonds for constructing the facility.
4, A YHA is requesting that the City forgive or abate property taxes on the facility and site for an
undetermined period of time.
5, A YHA is requesting that the City contribute financially to the project, though it is unclear
fmancially, what the limits of that support would be and in what form.
6. Upon completion of the facility and site improvements, A YHA is requesting that the facility be
privatized and turned over to the control of A YHA.
Proposal Review with City Bond Counsel and Fiscal Advisor
" Staff met with Mr. Mark Ruff, Executive Vice President with Ehlers and Associates and Ms. Mary
'J Ippel, Bond Counsel with Briggs and Morgan on Monday, February 10,2003. The following issues
Mayor and Council
Response to A YHA Ice Arena Proposal
Page 2 of 4
" '\ I
\..J were raised:
1. Legally, according to Ms. Ippel, the City could issue 501d bonds in support of the facility with
the following qualifiers:
a. The City would assume a moral/political obligation should operational revenues
from the facility fall short of supporting debt service; this could result in City
taxpayers having to subsidize what essentially would be a private business operation.
b. Tax abatement or forgiveness is troublesome as the County and School District
would have to agree to the abatement; Also there are limitations on length of tax
abatement; typically no longer than 10 years if all three entities agree.
c. A long-term ground lease would be necessary if the facility is constructed on City
property.
2. Mr. Ruff indicated that he has been involved with a least a dozen stand-alone ice arenas,
including Blaine's 4-plex facility. According to Mr. Ruff, issuing 501d Bonds would have the
following ramifications:
a. Debt service costs would be higher, approximately 1 % higher as the bonds would
have a higher interest rate.
b. The ability for a stand-alone ice arena to generate enough revenue to support both
operational costs and debt service is highly questionable in light of data suggesting
that a majority of ice arenas (95% or greater) require some form of public subsidy
(see attached report from State Auditor's Report).
c. The Minnetonka ice arena project (the closest comparable model) required that the
, \ bonds be structured with a balloon payment to lower payment in the earlier years to
...J make debt service payment feasible and required that ice rental rates be in the area of
$180 per hour.
d. The City would most likely have to contribute to the fiscal disparities pool on behalf
of the facility if property taxes were abated. Mr. Ruff projected a $5,000 - $10,000
City contribution to fiscal disparities. City staff projects approximately $12,000 in
City contributions to fiscal disparities.
e. According to Mr. Ruff, building two separate facilities would most likely result in
"dramatically" higher operating costs for the overall project
3. Other issues discussed by staff included:
a. Project costs estimated by A YHA for the ice arena run are low in comparison to
costs provided by a majority of architects and construction managers during the RFP
process.
b. Based on project cost data presented during the RFP process and previous project
cost research, it would appear that pure construction costs of $3.25 million provided
by the A YHA does not include architectural/construction management fees,
contingency and FFE costs. A reasonable estimate for these additional costs would
be somewhere between 14% - 17%; adding another $455,000 to $552,000.
c. Cash Flow Requirements - Council may recall that ThfCA representatives indicated
that they needed at least a 15% membership draw from their market area to cash
flow the aquatic center and a portion of the fieldhouse/gymnasium. In comparison,
A YHA estimates of 350 families would equate to 350 households of a total 9072
\ total households (12/31/2002 Building Department Report) in Andover, or as a
'j percentage comprises 3.85% of the total households in the community. This figure
Mayor and Council
Response to A YHA Ice Arena Proposal
Page 3 of 4
, '.
'-..J corresponds to the Community Survey where approximately 5% of those surveyed
indicated involvement in skating/hockey related activities. A YHA is assuming that
community usage of approximately 3.85% will be enough to cash flow both
operations and debt service costs.
d. In response A YHA assumptions regarding the effect this would have on City
fundraising, Mr. Dave Assmus, Capital Campaign Consultant, has indicated that
removing the ice arena facility from the Community Center at this point in the
project would have a seriously detrimental effect to the capital campaign fundraising
effort. His letter dated January 31, 2003 is on f1Ie. In addition, Mr. Assmus has
prepared a supplemental letter, which is attached to this report.
e. At the February 3, 2003 meeting, questions were raised regarding why the Ice Arena
was being included in the community center project. Council may recall that when
this project was first proposed in May 2001, it was identified that attempting to
finance a separate ice arena would be problematic from a number of different
perspectives without an accompanying fieldhouse/gymnasium. Responses in the
independently conducted Community Survey also indicated that a community center
was the most viable vehicle to include all three components within one facility.
f. Project construction time lines for 2004 were raised by A YHA as being
unacceptable. In comparing the community center time line with a stand-alone ice
arena, it would have similar design, approvals and construction requirements.
Assuming that the design process for a stand alone ice arena could be expedited to
approximately 90-120 days (March 1 - June 30), an additional 60-90 days would be
, ') required (assuming all approvals are non-problematic) for plans and specifications,
'---/ City code/building inspection/planning and zoning/Council review (September 30)
and 30 days for bidding (October 30), this would put construction out to October
2003. With approximately 9-10 months for construction, this would take it to
June/July of 2004. If the City were to install utilities on a site, a feasibility report
would need to be ordered and would take approximately 30 days (April 1),
plans/specification another 30 days (May 1), bidding/award would take 30-45 days
Oune 15); installation would follow in early July with project completion in August
2003.
g. It was discussed that if another facility is constructed nearby (Ham Lake, Oak Grove,
etc.) staff would recommend that an arena not be constructed with the community
center. Rationale for this recommendation is based on market competition factors
and customer supply\demand considerations that would hurt the City's ability to
market ice to available users and lead to over-saturation of the market.
h. Public Policy Implications - Staff would respectfully request Council consideration
of the public policy implications of this proposal in terms of providing public
financing, land and monies to a private group with a core service population of less
than 4% of the total households in the community, privatizing the facility,
forgiving/ abating taxes to what essentially would be a private enterprise and then
assuming future financial risks if the operation fails to produce enough revenue to
cover operating, capital and debt service costs. In terms of precedent, how would the
Council respond to other private, non-profit groups requesting similar public
assistance packages?
~ '\
,j
Mayor and Council
Response to A YHA Ice Arena Proposal
Page 4 of 4
, ,
: ) ACTION REQUIRED
'-.J
This report was requested by Council in response to issues that were raised at the February 3, 2003
Special Council meeting.
Cc: Scott LeDoux, Capital Campaign Interim Chair
Kevin Dickison, A YHA President
Frank Kellogg, A YHA Vice-President
Tony Howard, A YHA Board Member
Mark Ruff, Executive Vice-President, Ehlers and Associates
Mary Ippel, Bond Counsel, Briggs & Morgan
Dave Assmus, Saterbak & Associates
'.
,--_J
\
J
'.J
Saterbak & Associates
(' Serving tliose wlio serve otliers.
. I
.~ J
February 14,2003
Mayor Mike Gamache
City of Andover
1685 Crosstown Blvd NW.
Andover, MN 55304
Dear Mayor Gamache:
You requested that I respond to the Andover Huskies Youth Hockey Association
proposal that they presented on February 3, 2003. I attended the meeting so I was
able to hear their presentation.
After carefully reviewing their proposal. Saterbak & Associates cannot find any
reasons to support their request. Splitting off the ice arena from the Community
Center would significantly limit the fundraising campaign. In our January 31 letter we
stated our concerns. The Andover Huskies Youth Hockey Association proposal does
not alleviate any of those concerns.
'''''
,,) Community leaders were very supportive of the concept of a Community Center
when we interviewed them in the Planning Study. We believe that a decision to
separate the ice arena from the Community Center would severely jeopardize the
fundraising campaign. We urge you to continue on the course you have set for the
future of the City of Andover.
If you have any other questions, please feel free to contact me.
Sincerely,
~~~
David H. Assmus
Partner
r-.
()
Consultants in Philanthropy' 917 South 4th. Suite 103 . La Crosse, WI 54601 . 608,782,5988 . fax 608,782,5989' a/@saterbakassoccom
Saterbak & Associates
0 Serving tliose wlio serve otliers,
January 31. 2003
Mayor Mike Gamache
City of Andover
1685 Crosstown Blvd NW.
Andover, MN 55304
Dear Mayor Gamache:
Earlier this week you informed me that the Andover Huskies Youth Hockey Association
plans to appear before the City Council. They plan to ask that the indoor ice arena be
separated from the Community Center and that arena construction be started as soon as
possible.
Our Planning Study asked community leaders to respond to the concept of a Community
Center. In that study, we learned that residents are very much aware that Andover does not
have a focal point around which the community can gather. When presented with the
possibility of a Community Center the people we surveyed were very supportive of that
concept.
Our study found that there is support for a facility that will serve a broad range of people
with a variety of recreational and social activities. The Andover community is taking a
significant step by planning to build a facility that will meet a wide variety of community
needs.
0 We believe that separating any element of this project could have several negative
repercussions:
. The Community Center would no longer be the single focal point for community life,
. There would be at least one constituency for whom this project would not be
important, thus gaining their volunteer and financial support would be difficult.
. The city would be making the implicit statement that any program that is separated
and put on a fast track is more important than all of the other needs being met
through this project.
. Capital Campaigns must be vehicles which bring a community together. Separating
any element of this project could have the effect of creating divisions within the
community.
. Beginning the construction of any portion of the Community Center before the
fundraising campaign is completed would stop the volunteer fundraising efforts.
We believe that a decision to separate the ice arena from the Community Center would
severely jeopardize the fundraising campaign. We urge you continue on the course you have
set for the future of the City of Andover.
If you have any other questions, please feel free to contact me.
Sincerely,
.C) ~fHO---
David H. Assmus
Partner
Consultants in Philanthropy' 917 South 4th, Suite 103 . La Crosse, WI 54601 . 608,782,5988 . fax 608,782,5989 . al@satervakassoc.com
Let's Create a WinlWin for ALL within the Community
- \
,-J Andover Huskies Youth Hockey Association (AHYHA) Goal:
To FULLY SUPPORT the Andover skating public and the proposed Andover
Community Center!
Our Recommendation:
AHYHA respectfully requests the City Council to:
. Remove the Ice Arena portion from the Community Center
. Support building an Ice Arena on City Owned Land
Benefits:
. Decreases the projected Community Center to a more fiscally responsible, politically
manageable, and achievable level of $7.8-10.8M which fits targeted cost of $9.9M
the City Council delivered to the public the summer of 2002.
. Lowers the fund raising benchmark the City will have to meet to build the Community
Center, possibly as much as $1 M.
. Negligibly impacts City lead fundraising effort because the Public Survey
demonstrates strong interest in the Aquatic and Field House component.
. Potentially allows the YMCA the desired room for expansion as our community
. '\ grows as discussed in recent meetings with the YMCA.
'-~) Provides a positive and proactive solution to the many issues and challenges the
.
City Council, City Administration, Task Force and others have faced over the last two
years and continue to face today.
. Offers a solution to the hardships that both our high school and youth hockey players
are enduring skating at 10 different rinks across the northern suburbs, and the
University of Minnesota.
Our Plan:
. Privatize the building of an Indoor/Outdoor Skating Facility
0 The Indoor Facility (275 x 165 or roughly 1 acre) would be comparable to
Blaine's new Fogerty North, yet seat approximateJy 800 vs. 300. Projected Cost
$2, 75-3.25M,- (t{~,{lJ rul 'I_vlv",k ct-l,,,..-{t:.\ tu.,,-; c.~~J-""1"'''''11 HE, Ch, i?'V, t;I~ W ce.
0 The Outdoor Facility would be similar in size (275 x 165 or roughly 1 acre) where
Andover Youth, including AHYHA Learn to Skate Program, could use the outdoor
facility for ice-skating in the winter. During the off-season this space may be
used for Basketball and a Skate Park. Projected Cost ($250k).
. AHYHA or a non-profit organization, similar to Blaine or Anoka, would own and
operate the facility long-term.
,
\
j
. Based on the developed Business Cases, a privatized Arena could debt service itself
provided we could secure: - ~~ f....f
0 An Interest rate 5.5 - 6,25%
0 Donations, funds, & materials between $640K - $1.2 million depending on
the purchase of land.
. With a formal City Council decision by 2/18, Andover's youth and high school hockey
players could be skating by late October provided that AHYHA can meet the
Fundraising component by the end of April and break ground in early May.
Our Request:
Specifically, we are asking for City Council support by:
. Donating land & infrastructure - Approximately 2.5 Acres with utilities and parking
. Lending name to 501-C-3 (AHYHA) Bond issue
. Forgiving Taxation
. Donating Monetarily.
Fundamentally, we are asking the City Council to make a proactive, decisive, and
directionally correct decision tonight. We are asking you to lead and support our youth
fairly, and equitably.
~_) CITY OF ANDOVER
168S CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-S100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
COMMUNITY CENTER PROJECT
PROPOSED CONSTRUCTION TIMELlNE/PROJECT MEETING HISTORY
FEBRUARY 3, 2003
Anticipated Date PROJECT CONSTRUCTION TIMELlNE
February 1,2003 Capital Campaign Effort Begins (12 Month Capital
Campaign)
February 10, 2003 Appointment of Architect and Construction Manager;
August, 2003 180 Days to complete design process, Public Feedback,
Approve Final Design
October, 2003 75 Days to Prepare Plans and Specifications/Council
Approval
INov 2003 or Feb 2004 30 Days for Public Bidding of Project Components
, ,
'J 2January 31, 2004 Capital Campaign Concludes (Facility Construction cannot
begin until Campaign Goals are achieved)
March 2004 Council awards Bids
Apri12004 Ground Breaking - Construction to begin (12-13 Month
Construction Schedule)
30ctober/November 2004 Occupancy of Ice Arena (8-9 Months Construction Time
Frame for Ice Arena)
May/June 2005 Full Facility Opening
Council Action Items still under consideration:
a) Establish a project budget
b) Determine public financing methodology; Lease Reven.ue vs. Referendum
c) Facility Operations Plan with YMCA Involvement
I State statute requires public bidding on City projects. Bid period is normally 30 days, with award following
bid review. Time Frame is dependent on bidding climate and completion of Bid Documents by City
Consultants.
'. 2 Facility Construction is dependent on achieving Capital Campaign Goals and cannot begin until campaign
, /
has been completed.
3 Phased Occupancy of Ice Arena is being planned and has been confIrmed as feasible for
October/November 2004,
COMMUNITY CENTER PROJECT
MEETING HISTORY (Revised)
Date PROJECT MEETING HISTORY
April 23, 2001 Hockey Association Meets with Council to discuss
Community Facility Needs
May 1,2001 Council creates Sports Complex Task and Authorizes study
of a proposed Community Center project
June 5, 2001 Council appoints Decision Resources Inc. to conduct
Community Survey on Community Center/Parks System;
June 18,2001 Council appoints Community Survey Focus Group
November 13,2001 Council holds Special Meeting - Decision Resources presents
Community Survey.
May 2001 - January 2002 Task Force meets and prepares Comm. Center Report (9
months to complete report)
January 30, 2002 Council receives Sports Complex Task Force
Report/Schedules Joint Meeting
March 14,2002 Council holds Joint Meeting to Review Task Force Report.
Council appoints Capital Campaign Consultant and
Authorizes Phase I Study Report
April 9, 2002 Council meets to review Project Financials/Misc, Project
Items
April 18, 2002 Mayor Presents Task Force Report to Parks Commission
May 1, 2002 Joint Council/Sport Complex Task Force Meeting
May 11, 2002 Sports Complex Meeting - Planning Study
May 16, 2002 Public Information Meeting #1 is held
June 13, 2002 Public Information Meeting #2 is held
July 11,2002 Council receives Capital Campaign Phase I Study results
August 27,2002 Council meets to Discuss Project Timeline/YMCA
Participation/Budget Scenarios
September 3, 2002 YMCA begins Market Study on Community Center
Feasibility and City Partnership
September 23, 2002 Council meets with YMCA to Discuss YMCA Participation
November 13,2002 Council authorizes RFP Process for selecting Community
Center architect and construction manager
December 11, 2002 YMCA Completes their Market Study and Presents Findings
in Support of City-YMCA Partnership
Dec 16,2003 - Jan 13,2003 RFP Advertisement Period
December 17, 2002 Council approves Joint Resolution on City-YMCA
Partnership Principles and Values
January 16, 2003 RFP Interview Panel Meets to consider Proposals
January 22-28, 2003 Interviews Held; City Panel Interviews 17 Architectural and
Construction Management Firms
February 10,2003 Firms Recommended to Council for appointment
Meeting History does not include numerous Capital Campaign work committee meetings, project
meetings, and site visits that occurred throughout project history.
,
COMMUNITY CENTER PROJECT
, MEETING HISTORY (Revised)
'-..J
Date PROJECT MEETING HISTORY
April 23, 2001 Hockey Association Meets with Council to discuss
Community Facility Needs
May 1,2001 Council creates Sports Complex Task and Authorizes study
of a proposed Community Center project
June 5, 2001 Council appoints Decision Resources Inc. to conduct
Community Survey on Community Center/Parks System;
June 18,2001 Council appoints Community Survey Focus Group
November 13,2001 Council holds Special Meeting - Decision Resources presents
Community Survey.
May 2001 - January 2002 Task Force meets and prepares Comm. Center Report (9
months to complete report)
January 30, 2002 Council receives Sports Complex Task Force
Report/Schedules Joint Meeting
March 14,2002 Council holds Joint Meeting to Review Task Force Report.
Council appoints Capital Campaign Consultant and
Authorizes Phase I Study Report
April 9, 2002 Council meets to review Project Financials/Misc. Project
Items
April 18, 2002 Mayor Presents Task Force Report to Parks Commission
" May 1,2002 Joint Council/Sport Complex Task Force Meeting
, May 11,2002 Sports Complex Meeting - Planning Study
, )
~ May 16, 2002 Public Information Meeting #1 is held
June 13,2002 Public Information Meeting #2 is held
July 11,2002 Council receives Capital Campaign Phase I Study results
August 27, 2002 Council meets to Discuss Project Timeline/YMCA
Participation/Budget Scenarios
September 3, 2002 YMCA begins Market Study on Community Center
Feasibility and City Partnership
September 23, 2002 Council meets with YMCA to Discuss YMCA Participation
November 13, 2002 Council authorizes.RFP Process for selecting Community
Center architect and construction manager
December 11,2002 YMCA Completes their Market Study and Presents Findings
in Support of City-YMCA Partnership
Dec 16, 2003 - Jan 13,2003 RFP Advertisement Period
December 17, 2002 Council approves Joint Resolution on City-YMCA
Partnership Principles and Values
January 16,2003 RFP Interview Panel Meets to consider Proposals
January 22-28, 2003 Interviews Held; City Panel Interviews 17 Architectural and
Construction Management Firms
February 10,2003 Firms Recommended to Council for appointment
Meeting History does not include numerous Capital Campaign work committee meetings, project
\ meetings, and site visits that occurred throughout project history.
I
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CITY OF ANDOVER
~J 1685 CROSSTOWN BOULEY ARD N.W. 0 ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City AdministratoItJ~
FROM: Will Neumeister, Director of Community Development~
SUBJECT: Review Current and Proposed City Logos-Community Development
DATE: February 18, 2003
INTRODUCTION
The City logo has been in place for about 20 years and consists of a simple design representing a "c"
for City and "A" for Andover. City logos symbolize and come to represent and personify an
organization and community. Council reviewed this information in the spring of2002 and selected as
one ofthe goals for 2002 to consider changing the current City logo.
DISCUSSION
. \
,~~ During the last few months staff pursued various avenues to preparing alternatives to consider for a
new City logo. The first efforts last fall were to engage art students from the University of Minnesota,
There were 8-10 designs prepared by them and reviewed by the Andover Review Committee (ARC).
Only one of the designs met with the approval of ARC. The City Staff made a decision to engage a
designer who had prepared the City of Blaine's logo. The Staff asked the designer to prepare a
minimum of three different designs, Interest has also been shown in this project by a Council
member and those drawings are also attached for your review.
Staff asks the Council to review the logo designs and provide direction on this goal for 2002. All the
logo drawings that were prepared are attached.
ACTION REQUIRED
Staff requests Council review the alternative logo designs and provide direction on which one of the
proposed designs is the most desired. If Council reaches consensus on a specific design and doesn't
make any changes to the design, then the City staff will begin transitioning to the use of the logo on
City letterhead, monument signs, website, etc.
Respe~mitted,
Will Neumeister
, '\
-,..J' Attachments
, '\ Four Basic Options for City Logo
'J
, '1 C I T Y
'--.J DO
EST
0' t.ndo~
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, " Est. 1974
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\ Coloration & Reduced Sizes
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WILL NEUMEISTER
Community Development Director
\ 1685 Crosstown Blvd. N.W. DIRECT (763) 767-5140
,-..-I Andover, Minnesota 55304 MAIN (763) 755-5100
FAX (763) 755-8923
e-mail: wneumeister@ciandovermn.us
CITY of ANDOVER
WILL NEUMEISTER
Community Development Director
1685 Crosstown Blvd. N. W. DIRECT (763) 767."40
Andover, Minnesota 55304 MAIN (763) 755-S100
FAX (763) 755-8923
e-mail: wneumeister@ci.andover.mn.us
'iI CITY of ANDOVER
F. S T 1'7. ....
WILL NEUMEISTER
/ '\ Community Development Director
./ 1685 Crosstown Blvd. N.W. DIRECT (763) 767-5140
Andover, Minnesota 55304 MAIN (763) 755-5100
FAX (763) 755-8923
EST 1'74 e-mail: wneumeister@ci,andover.mn.us
. \ Designs Submitted by Council Member
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'J CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~ (
Will Neumeister, Community Development Directo~
FROM: Courtney Bednarz, City planne*
SUBJECT: Update on 2003 CnBG Allocations - Community Development
DATE: February 18,2003
INTRODUCTION
The Anoka County HRA work committee met on Monday, February loth to review CDBG
applications. County staff presented recommendations to the work committee as outlined in the
attached spreadsheet.
\ DISCUSSION
'-.../ Of the four applications submitted by the City this year, only one application was recommended
by the county staff to receive funding. A recurring message during the presentation was a HUD
requirement that 70% of CDBG dollars must be allocated to projects that directly benefit low to
moderate income people. The YMCA, Andover Boulevard Trail and Zoning Ordinance
applications could not demonstrate compliance with this requirement.
The City requested $97,000 to pursue redevelopment/rehabilitation of commercial, industrial and
residential rental properties. The county staff recommended that the project be funded with
$47,000 provided that the focus of the program be limited to rental properties and tailored toward
low to moderate income people.
Trends
As the attached spreadsheet indicates, a number of cities submitted applications for housing
rehabilitation programs, economic development/redevelopment programs and funding requests
for senior coordinators.
Housing programs generally received a favorable recommendation from the county staff,
although the recommended level offunding among the various projects is not equitable.
Some economic development/redevelopment programs were recommended to receive funding
and others, including Andover's application, were not. The county staff indicated that
, applications utilizing verbiage that was tailored toward job creation for low to moderate income
, )
people received a favorable recommendation, while those that did not specifically reference job
, creation did not. No consideration was given to the potential for jobs to be pulled by government
"J subsidies from one area of a community to another without actually creating new jobs.
Moving Forward
The Administrative Committee Consisting of Paul McCarron, Dave McCauley, Dennis Berg and
Margaret Langfeld will meet at 2pm on February 18th to make modifications to the funding
recommendations. The full HRA work group will meet again on February 19th at 9 am to further
refine allocation offunds. The regular schedule will then resume as illustrated on the attached
timeline.
ACTION REQUESTED
The Council is asked to review the attached funding recommendations and determine whether
further action should be taken prior to final approval of the 2003 CDBG funding allocation.
Attachments
HRA Work Committee Packet
Timeline
\ ~"
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, r~'~il COUNTY OF ANOKA
. ~~ ~"'\
. ',;;j
'hi Office of Governmental Services Division
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....-:. ,{'\ ," ,'+. ,n ,.,..;r. _ ::(.:1 GOVERNMENT CENTER
.~-:; , '~', ~. ' "~-", ,(~
i@(!)UN:1YMj 2100 3rd Avenue' Anoka, Minnesota 55303-2265
t-.~~;..., ::.~..~;;~.~.,~~- E:JJ~i (763) 323-5700
February 5, 2003
KAREN SKEPPER
Community Development Manager
Direct #763-323-5709
MEMO TO: CDBG and HOME Work Committee Members
FROM: Karen Skepper, Community Development Manager - '.i:::?
SUBJECT: 2003 CDBG and HOME Applications
Attached are Project Summaries and Budget Summaries for HOME applications, CDBG City
Applications and CDBG Public Service applications. We have received 50 CDBG and 7 HOME
applications; therefore, we did not copy the applications for your packet. Staff will have the full
, , applications available at the meeting or in the Community Development Department if you would
'-./ like to review the applications prior to the meeting.
Below is a summary of the overall information that applies to both the CDBG competitive pool and
the public service applications. Your packet will also contain some detailed information on all of
the projects and staff recommendations.
Proposed 2003 COBG Funding:
Anoka County will be receiving an estimated $1,764,000 in Community Development Block Grant
(CDBG) funds from the Department of Housing and Urban Development (HUD) for Fiscal Year
2003 (July 1, 2003 _ June 30,2004). This amount is $100,000 less than what was received in fiscal
year 2002. As an entitlement community, Anoka County receives these funds based on a formula
established by HUD.
Of the $1,764,000, the following is proposed:
. $1,033,500 in a competitive pool;
. $ 289,500 for the Coon Rapids formula allocation
" $ 264,600 for Public Services
" $ 176,400 for. gEJneral administration.
Attached are spreadsheets for both the applications for the competitive pool and the public service
applications.
, ,
\. .J
~ FAX: 763-323.5682 -3-
Affirmative Action I ~,Cjual Opportunity Employer TO DITTY: 763-323-5289
!Mir..'~i~ ",=,?~::::::J'
February 5, 2003
Page 2
Up to 15 percent of the total CDBG grant can be used for public services and up to 20 percent of
, " the grant can be used for planning and administration. In addition, 70 percent of the overall grant
'0 must be used to benefit low- to moderate-income families. As proposed in the staff
recommendations, the breakdown of the totals is provided below:
. Total public service requests: $ 264,600 (15%)
. Total planning and administration requests: $ 226,400 (13%)
. Total low- to moderate-income projects: $1,247,600 (70%)
Recommendations:
Staff is requesting that the Work Committee review CDBG and HOME applications and staff
recommendations, make recommendations for the 2003 CDBG and HOME funding and forward
the 2003 applications to the HRA Board Meeting on February 25, 2003 for approval.
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'_J
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Award Bond Sale/2003 Equipment Notes
DATE: February 18, 2003
INTRODUCTION
The Andover City Council approved at the December 3, 2002 Council meeting a call for the sale
of approximately $400,000 General Obligation Capital Equipment Notes to provide financing for
'I the equipment purchases contemplated through the 2003 City of Andover annual budget process.
'.J
DISCUSSION
The Andover City Council as part of the 2003 Budget and Levy approved an annual debt levy of
$200,000 for General Obligation Equipment Notes for primarily Public Safety and Public Works
purchases. The Finance Department negotiated a private placement of these bonds ($394,000)
with a local bank, saving substantial issuance costs. The City's bond counsel Briggs & Morgan
is assisting with legal issues and final paper work will be presented at the Council meeting.
BUDGET IMP ACT
The bond sale will provide for 2003 equipment purchases contemplated in the 2003-2007 Capital
Improvement Plan, and approved with 2003 Budget.
ACTION REOUIRED
The City Council will be asked to approve a resolution that will be presented at the meeting.
'\
, I
~
/ ') CITY OF ANDOVER
'J
1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Accept January Customer Service Update
DATE: February 18, 2003
INTRODUCTION
As part of the City of Andover's commitment to excellence, the City of Andover has
implemented a Customer Service Program. Attached is the January data.
DISCUSSION
"\ The data is very good, As you can see by the data summary, 100% of the responses were in
'./ either the Excellent or Good categories, and 91 % of the requests were handled within one week
or less.
ACTION REQUESTED
None, informational only.
Respectfully Submitted
~n~~
Dana Peitso
, ,
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@
~-) CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato! '
David D. Berkowitz, City Eng neer~
FROM: Todd Haas, Asst. City Engineer \
SUBJECT: Schedule Special City Council Meeting with LRRWMO - Engineering
DATE: February 18, 2003
INTRODUCTION
This item is in regards to scheduling a joint meeting with the Lower Rum River Watershed
Management Organization (LRRWMO) and Member Cities (Coon Rapids, Anoka and Ramsey)
on March 13, 2003 at Greenhaven in the City of Anoka.
.' ,
, I DISCUSSION
'--../.
Randy Neprash of Bonestroo, Rosene, Anderlik & Associates will be making a presentation
regarding the NPDES Phase II program. Randy prepared the guideplan for the League of MN
Cities in which Andover helped fund preparing the plan. Also, we may have someone from the
Anoka Conservation District giving a presentation (topic to be determined at a later date).
Dinner will be served by the LRRWMO at 6:00 p.m. and the presentation will begin at 7:00 p.m.
Note: We still need a head count for those attending the dinner.
RECOMMENDATION
The City Council is requested to reschedule the special meeting with the Lower Rum River
WMO and its member cities for Thursday, March 13, 2003 at 6:00 p.m. at Greenhaven in the
City of Anoka.
Respectfully submitted,
~~~
, '1
" ~ /
@~
/ \ CITY OF ANDOVER
'-J
1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, r-.nNNESOTA 55304. (763) 75S-S100
FAX (763) 755-8923 . WWW,C1.ANDOYER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administtatof!
SUBJECT: Appoint Council Member to Community Center Campaign Cabinet
DATE: February 18, 2003
INTRODUCTION
The City's Capital Campaign consultant and staff have been working to recruit citizens for positions
on several campaign task forces. At this point in time, efforts to complete recruitment for the
Capital Campaign Cabinet are being made and finalized. To complete this effort, a Council
representative is being sought to fill a position on the Campaign Cabinet.
DISCUSSION
\
I As Council is aware, Scott LaDoux has been recruited to serve as Interim Chair of the Campaign
......j
Cabinet and he has indicated willingness to serve permanently in this capacity. Mayor Gamache
played an instrumental role in recruiting Mr. LaDoux and has expressed interest in serving on the
Capital Campaign as a Cabinet member. Mr. Assmus has indicated that having the Mayor on the
Campaign Cabinet would be beneficial to the campaign effort. Attached to this item is a copy of the
task forces that will be assembled to assist in the campaign effort. Recruitment of Task Force Chairs
for these committees is also proceeding at very brisk pace.
ACTION REQUIRED
Consider the appointment of Mayor Gamache as a member of the Campaign Cabinet. Council may
wish to consider whether a Council alternate be selected in the event of scheduling conflicts. The
first meeting of the Campaign Cabinet will be held tomorrow evening, Wednesday, February 19,
2003 at 6:00 pm in Conference Room A. A second meeting has been scheduled for Thursday,
February 27, 2003 at 6:00 pm at the same location.
Respectfully submitted,
'1
I
') Andover Community Center Campaign
I Preparation Phase
'-->
The preparation phase involves five varied committees/task forces usually meeting on a weekly basis,
with each group working on their particular phase of the campaign process,
The committees/task forces responsibilities are:
Campaign Cabinet
The Campaign Cabinet directs the activities which precede the actual campaign. The committee is
composed of the Chairs of the Case Validation, Leadership Development, Prospect Development, and
Commwrications Task Forces. The Campaign Cabinet Interim Chair may appoint other individuals to
serve on the Cabinet. The Cabinet assures the success of the campaign by overseeing and giving direction
to the work of the Task Forces.
Specific Resvonsibilities
. Meet on a regular basis to receive reports from the Task Forces.
. Develop a budget for the campaign.
. Coordinate preparation activities with the City of Andover.
. Advise the city and Campaign Counsel on issues that are raised in the preparation phase,
. Assist the Committee Chair and Campaign Counsel in moving the campaign forward to
, successful completion.
)
'--/ Time ReQuirements
The Campaign Cabinet will meet every week unless specified otherwise by the group. Meeting will last
no longer than one hour. Some members of the Campaign Cabinet may assume additional responsibilities
as members of one of the task forces.
Case Validation Task Force
The Case Validation Task Force is composed offifteen to twenty individuals who have a commitment to
the continued improvement of the Andover area, and who are knowledgeable about the commwrity, its
needs, and the people who will be served by the proposed project.
The Task Force ensures the success of the campaign by developing a strong and compelling statement of
the case for support and by testing that statement in small groups throughout the area.
Specific Responsibilities
. Working with the city council, administration and the facility design team, develop a case for
support for the capital campaign.
. Reflect the concerns of the community by raising potential challenging issues about the plan and
the campaign.
. Test conununity acceptance of the case statement in small discussion groups,
/ . Report the results of those discussions to the task force and modifY the case statement to address
\
\ . / any concems raised.
Prospect Development Task Force
The Prospect Development Task Force is composed of five to eight individuals who have a commitment
to the continued enhancement of the Andover area, and who are knowledgeable about the community of
which they are a part.
The Task Force enhances the effectiveness of the campaign by ensuring that, to the extent possible,
prospective donors are solicited by their economic peers.
Specific ResPonsibilities
. IdentifY a pool of prospective donors to the Capital Campaign.
. Suggest appropriate contribution recognition levels for this campaign.
. IdentifY individuals and businesses who would fit in each giving level.
. Suggest appropriate solicitors for each prospective donor.
Leadership Development Task Force
The Leadership Development Task Force is composed of five to eight individuals who have a
commitment to the continued enhancement of the Andover area, and who are knowledgeable about the
community and the business and social relationships which exist within the area
The Task Force ensures the success of the campaign by identifYing and recruiting top volunteer
leadership for the campaign.
Specific ResPonsibilities
. Develop and approve a job description for the Campaign General Chair.
. IdentifY and prioritize a list of candidates for the position of Campaign General Chair.
. Develop strategies for the recruitment of the Campaign General Chair.
. Secure an appropriate individual to serve as Campaign General Chair.
. Ifrequested, assist the Campaign General Chair in securing additional top campaign leadership.
Communications Task Force
The Communications Task Force is composed of eight to twelve individuals who have a commitment to
the continued enhancement of the Andover area, and who are knowledgeable about communications
patterns throughout the area
The Task Force enhances the effectiveness of the campaign by raising awareness of the project, providing
information to the area residents about the project, and developing materials to be used in the campaign.
Specific Responsibilities
. IdentifY key issues related to the project of which area residents should be made aware.
. IdentifY key communications patterns within the Andover area.
. Develop a communications plan based on the identified issues and patterns.
. Prepare a communications budget for the campaign,
. Develop and approve a campaign theme and logo.
. Develop and approve all campaign publications, news releases, etc.
. Assist in creating a speakers bureau on behalf of the campaign.
. Assist in arranging opportunities for presentations regarding the campaign.
, Prospect Development Task Force
\
, - i The Prospect Development Task Force is composed of five to eight individuals who have a commitment
to the continued enhancement of the Andover area, and who are knowledgeable about the community of
which they are a part.
The Task Force enhances the effectiveness of the campaign by ensuring that, to the extent possible,
prospective donors are solicited by their economic peers.
Specific ResPonsibilities
. Identify a pool of prospective donors to the Capital Campaign.
. Suggest appropriate contribution recognition levels for this campaign.
. Identify individuals and businesses who would fit in each giving level
. Suggest appropriate solicitors for each prospective donor.
Leadership Development Task Force
The Leadership Development Task Force is composed of five to eight individuals who have a
commitment to the continued enhancement of the Andover area, and who are knowledgeable about the
community and the business and social relationships which exist within the area.
The Task Force ensures the success of the campaign by identifying and recruiting top volunteer
leadership for the campaign.
/ ,
: Specific Responsibilities
'-_/
. Develop and approve ajob description for the Campaign General Chair.
. Identify and prioritize a list of candidates for the position of Campaign General Chair.
. Develop strategies for the recruitment of the Campaign General Chair.
. Secure an appropriate individual to serve as Campaign General Chair.
. Ifrequested, assist the Campaign General Chair in securing additional top campaign leadership,
Communications Task Force
The Communications Task Force is composed of eight to twelve individuals who have a commitment to
the continued enhancement of the Andover area, and who are knowledgeable about communications
patterns throughout the area
The Task Force enhances the effectiveness of the campaign by raising awareness of the project, providing
information to the area residents about the project, and developing materials to be used in the campaign.
Specific Responsibilities
. Identify key issues related to the project of which area residents should be made aware.
. Identify key communications patterns within the Andover area.
. Develop a communications plan based on the identified issues and pattems.
. Prepare a communications budget for the campaign.
. Develop and approve a campaign theme and logo.
( \ . Develop and approve all campaign publications, news releases, etc.
\ ,
'-,/ . Assist in creating a speakers bureau on behalf of the campaign.
. Assist in arranging opportunities for presentations regarding the campaign.
.
Andover Huskies Youth Hockey Association (AHYHA)
Ice Arena Proposal
Following is our response to the City of Andover Letter dated February 18, 2003 which
documents issues identified by City of Andover relative to the AHYHA Ice Arena
Proposal delivered in a Workshop with the City Council dated February 3,2003.
Discussion
1. AHYHA is requesting that the City of Andover long term lease a suitable piece of
land to AHYHA to build an Ice Arena. Widely used terms for such a lease are 99
years at $1 per year.
2. Correct.
3. Correct. AHYHA is incorporated in the State of Minnesota as a nonprofit
organization (lZ-396) and has received from the Internal Revenue Service a
Letter of Determination (DLN#17053127094012) granting AHYHA a tax-exempt
status as a 50 I (c)(3) organization. AHYHA is the only City of Andover Athletic
and or non-Athletic organization that would actually pay back the capital
expenditure for its infrastructure and O&M expenses.
4. Correct. However this is negotiable and AHYHA would be willing to discuss a
specified period of time if needed. The 10 years cited by Ms. Ippel of Briggs and
Morgan is acceptable if Council, County, and School District also approve.
5. AHYHA is requesting a $200,000 initial cash contribution and a $125,000 annual
cash contribution for a period of eight (8) years.
6. Correct. AHYHA is willing to discuss the development of an Ice Arena Board of
Directors with seats for City Council and/or City Staff representatives.
Proposal Review with Citv Bond Counsel and Fiscal Advisor
1. In the original proposal, AHYHA requested that the City of Andover lend its name to
a bond as a finance vehicle for an Andover Ice Arena. Ms Ippel's opinion is that the
City Council would be well within its legal rights to do this. By choosing to do this,
we do not believe the City Council would be creating any greater risk to taxpayers
than the funding for the Community Center itself. If the Andover Ice Arena is built in
conjunction with the Community Center, the taxpayers would already be 100%
responsible.
lof4
2. Mr. Ruff's opinions are valid, however we would like to respond to several points:
(a) With regard to the bond rates being more expensive than a City rate:
AHYHA's projected P&L Statement uses 5.75% and 6.25% rates, which
we believe accounts for the potentially higher 501 (c)(3) bond cost.
(b.) AHYHA ~odeled its P&L after Fogerty Ice Arena (Blaine) and
Cambridge-lsanti Ice Arena. These two independently operated facilities
have a track record of solid fmancial performance. The information used
is available upon request.
(c.) The Minnetonka Ice Arena is a six million ($6M) dollar facility. The
AHYHA proposed facility is a three million and four hundred thousand
($3.4M) dollar facility. The debt service would be considerably less in
the Andover Ice Arena versus the Minnetonka Ice Arena.
(d. )'~\There could be fiscal disparity contributions required in removing the Ice
Arena from the Community Center, however, it stands to reason it would
be much greater than $12,000 if the Ice Arena remains part of the
Community Center. In reviewing the City's Community Center financial
projections, the Community Center is depending on the Ice Arena to be
profitable, thereby assisting in the debt service of the field house. If Mr.
Ruff's statement is correct, please revisit (b.) arid (c.) of this section
because there appears to be a conflict between these positions.
(e.) AHYHA's projected P&L factors in personnel costs with the Arena
Manager's salary and benefits considerably less than the $90,000
budgeted by the city for the Community Center Program Manager.
Keeping these personnel costs in check is a key factor in the Arena's
ability to perform well financially. We believe the need to closely
manage these costs offset any perceived redundancy in expenses.
3. Staff raise a number of other valid issues that we would like to speak to:
(a) The estimated project costs and materials are available to the City upon
request. AHYHA has been presented a preliminary design including the
associated costs to construct. This proposed arena is very similar in
design and cost to that of Fogerty North, which we believe provides
validation that it can be completed on the timeline and within the costs
projected.
(b.) The $3.4 million Andover Ice Arena also includes architectural,
engineering, and FFE costs and are factored in to the proposal Please
recall that in a private project, a DESIGN/ BUILD construction approach
can be used and typically delivers a cost savings of6 to 7 percent of the
total project or approximately $200,000.
20f4
(c.) The total hours estimated in the P&Ls go beyond servicing the 350
families referenced in the proposal Hours are available for High Schoo~
open skating, figure skating, skating lessons, and turf. The estimated total
hours used (1,450 prime time ice, 350 non-prime time ice, and 500 turf)
are based on Fogerty North's actual usage and are conservative. As such,
we believe the staff response is not valid.
(d.) AHYHA would not presume it could predict any more accurately than
Mr. Assmus on the impact of removing the Ice Arena from the
Community Center. However, if the information from the Community
survey (June 2001) is to be used in these predictions, we ask that all of the
survey information be considered.
The survey depicted that out of350 people within the community
surveyed, 5% supported an ice arena If you assume a similar percentage
of the funds would come from these supporters, you would lose 5% of the
total fundraising expected or approximately $150,000. By removing the
ice arena, the capital requirement would be reduced by approximately
$3,250,000 or over 25% ofthe total. Based on this basic analysis, the
Community Center could actually be better funded on a percentage basis.
(e.) First statement is COrrect. Second statement is false based upon only 5%
of the residents supporting the ice arena port~on of the CC.
(f.) First statement is false. AHYHA asked the question, "Can the Council
unconditionally guarantee AHYHA an Ice Arena by October 1, 2004?
The answer was NO! Therefore, AHYHA believes it must plan for an
arena that would be available for our season beginning October 1,2005.
Ifthere is uncertainty as to the availability for the season beginning in
2004, we will need to begin committing to ice hours elsewhere by June,
2004. JYitbout a full commitment in hours to the arena by AHYHA. we
do not believe it wo'uid not6e 'viable tor the-citY to open,the arena until
2005.
We believe, validated by Fogerty North, that a privately managed project
supported by the City would produce an arena by November 1, 2003 ifwe
sign a contract in March.
(g.) Acceptable.
(h.) AHYHA respects your Staff s position. AHYHA would like the Council
to recall that the City subsidizes many athletic and non-atWetic '
organizations with participation equal to or significantly less than
AHYHAs. Drama, band, Community Education, debate, track and field,
football, and basketball are examples. Many of these activities are funded
30f4
.
both in capital and O&M expenses almost completely through property
taxes. A prime example is Sunshine Park. This facility, in any given
year, supports approximately 750 participants based upon actual use. The
City Council has authorized $857,637 in capital expenditures for this
facility. The O&M annual costs are approximately $60,000. This is
$2,057,673.00 over a twenty-year period for the 750 participants
excluding the cost of36 acres ofland dedicated for Sunshine Park
($40,000 per acre adds another $1,440,000). The total investment is in
excess of$4,350,000 for 750 participants.
The Public Policy Implications statement prepared by staff appears to be a
personal opinion and we believe creates a double standard. If a
comparable investment were made for skating residents in Andover, the
resulting investment worild be almost $2,325,000, based only the 400
residents who participate in ice hockey.
AHYHA, however, is only asking for $1,320,000 made up of land (3 acres at
$40,000/acre), a $200,000.00 capital infusion and $125,000.00 for eight years. We
think this is a fair and reasonable request, which we believe is in the best interests of
Andover youth and the community at large.
We look forward to your deliberations tonight and through February 25, 2003 and
respectfully ask the Council to carefully consider our request. We ask you to support and
vote in favor of AHYHA at the February 25, 2003 City Council meeting.
Respectfully,
Board of Directors
Andover Huskies Youth Hockey Association
40f4
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N. W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOYER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Supplemental Agenda Items for February 4, 2003 Council Meeting
I
DATE: February 18, 2003
The Council is requested to review the supplemental material for the following Agenda Items:
Accept Additional Item under Consent Items _
Item 19a. Authorize Release of Environmental Assessment Worksheet (EA W) _ Planning
Respectfully submitted,
John F. Erar
City Administrator
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator9Jt.,
I
FROM: Will Neumeister, Director of Community Development ~
SUBJECT: Authorize Release of Environmental Assessment Worksheet (EA W)
DATE: February 18, 2003
INTRODUCTION
On February 12,2003, the Andover Economic Development Authority (EDA) reviewed the
Environmental Assessment Worksheet (EA W) and authorized its release for public comment. The
proposed schedule for processing it for public comments is as follows:
. Andover's EDA review of Executive Summary of the EA W -- Feb. 12
. EQB publication deadline- Feb. 24
. EQB Monitor Publication- March 3
. Public Hearing at Planning Commission - March 11
. EA W Comment Deadline- April 2
. City Council makes "Negative Declaration" on need for EIS-April 15
. Mail responses to comments to all Agencies-April 16
DISCUSSION
The EA W must be determined to be complete and authorized by the Local Governmental Unit (the
City of Andover) to be published in the EQB Monitor and sent to the public agencies that are by law
required to be sent copies.
ACTION REOUIRED
The EDA has reviewed the EA W and approved of the advertisement and release of the EA W
document for review and comment, now it also needs to also be authorized by the City of Andover.
Staff requests the Council make this determination.
Respectfully submitted,
~
Will Neumeister
@
CITY OF ANDOVER
1685 CROSSTOWN BOULEYARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator
FROM: Jim Dickinson, Finance Director
SUBJECT: Award Bond Sale/2003 Equipment Notes - Supplemental
DATE: February 18,2003
INTRODUCTION
The Andover City Council approved at the December 3, 2002 Council meeting a can for the sale
of approximately $400,000 General Obligation Capital Equipment Notes to provide financing for
the equipment purchases contemplated through the 2003 City of Andover annual budget process.
DISCUSSION
Attached are the proposed debt service schedule with First Regions Bank and a resolution
provided by the City's bond counsel Briggs & Morgan to complete the sale of $394,000 General
Obligation Equipment Notes of2003.
BUDGET IMP ACT
The bond sale win provide for 2003 equipment purchases contemplated in the 2003-2007 Capital
Improvement Plan, and approved with 2003 Budget.
ACTION REOUIRED
The City Council will be asked to approve the sale to First Regions Bank through the attached
resolution.
'-
CD
Preliminary
$394,000.00
City of Andover, Minnesota
General Ooligation Equipment Noles of 2003
SOURCES &. USES
Dated 02/01/2003
SOURCES OF FUNDS
Par Amount of Bonds............................................................................................., $394,000.00
TOTAL SOURCES..................................................................................................... $394,000.00
USES OF FUNDS
Costs of Issuance..............................................................................,...................... 6,000.00
Deposit to Project Construction Fund................................................................... 387,500.00
Rounding Amount..........................................................................,....................... 500.00
TOTAL USES....................................................................................,....................... $394,000.00
Page 1 W
Preliminary
$394,000.00
City of Andoler, Minnesota
General Ooligl1tion Equipment Notes of 2003
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I IlSCAL TOTAL
2/01/2003 - - - - -
12/01/2003 194,000.00 1.500% 5,341.67 199,341.67 -
6/01/2004 200,000.00 1.750% 1,750.00 201,750,00 401,091.67
Total 394,000,00 - 7,091.67 401,091.67 -
YIELD STATISTICS
Bond Y ear Dollars.....................................,................................................................................................... $428.33
Average llie.....................................................................................................................,......,...................... 1.087 Years
A verage Coupon.........................,....,............................................................................................,................ 1.6556428%
Net Interest Cost (NIC)...,....,...........,....,......................,................................................................................, 1.6556428%
True Interest Cost ffiCJ............................................................................,......................,......................,..... 1.6519720%
Bond Yield for Arbitrage Purposes.............................................................................,................................ 1.65 I 9720%
All Inclusive Cost (AlC) .............,............................................."...............................................................,.... 3.0852 I 59%
IRS FORM 8038
Net Interest Cost...........................,........................................................,....................................................... 1.6556428%
Weighted Average Malurity..........................,.............................................................................................. 1.087 Years
Page 2 @
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF
ANDOVER, MINNESOTA
HELD: February IS, 2003
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Andover, Anoka County, Minnesota, was duly held at the City Hall in said City on
Tuesday, the I Sth day of February, 2003, at _ o'clock _oM., for the purpose, in part, of
authorizing the issuance of, and awarding the sale of, $394,000 General Obligation Equipment
Certificates, Series 2003 ofthe City.
The following members were present:
and the following were absent:
Member introduced the following resolution and moved
its adoption:
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE
OF $394,000 GENERAL OBLIGATION EQUIPMENT
CERTIFICATES, SERIES 2003,
AND LEVYING A TAX FOR THE PAYMENT THEREOF
A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"),
has heretofore determined and declared that it is necessary and expedient to issue $394,000
General Obligation Equipment Certificates, Series 2003 (the "Certificates") of the City, pursuant
to Minnesota Statutes, Chapter 475 and Minnesota Statutes, Section 412.301, for the purpose of
providing money to finance the acquisition of certain capital equipment for the City (the
"Equipment"); and
B. WHEREAS, the Equipment has an expected useful life at least as long as the
final maturity of the Certificates; and
C. WHEREAS, the amount of the Certificates to be issued does not exceed one-
quarter of one percent (0.25%) ofthe market value of the taxable property in the City; and
D. WHEREAS, the Certificates are being sold pursuant to a private sale as
permitted by Minnesota Statutes, Sections 412.301 and 475.60, Subdivision 2(1); and
1500674vl
@
NOW, THEREFORE, BE IT RESOLVED by the Council ofthe City of Andover,
Minnesota, as follows:
1. Acceptance of Offer. The offer of First Regions Bank (the "Purchaser"),
to purchase the Certificates ofthe City (or individually, a "Certificate"), in accordance with the
terms established therefor and at the rates of interest hereinafter set forth, and to pay therefor the
sum of par, is hereby accepted.
2. Title: Original Issue Date: Denominations: Maturities. The Certificates
shall be titled "General Obligation Equipment Certificates, Series 2003", shall be dated the date
of delivery, as the date of original issue and shall be issued forthwith on or after such date as
fully registered certificates. The Certificates shall be numbered from R- I upward in the
denomination of $1 ,000 each or in any integral multiple thereof of a single maturity. The
Certificates shall mature on December 1 and June 1 in the years and amounts as follows:
Year Amount Year Amount
December, 2003 $194,000 June, 2004 $200,000
3. Purpose. The Certificates shall provide funds for the Equipment. The
total cost of the Equipment, which shall include all costs enumerated in Minnesota Statutes,
Section 475.65, is estimated to be at least equal to the amount of the Certificates herein
authorized.
4. Interest. The Certificates shall bear interest payable semiannually on June
I and December 1 of each year (each, an "Interest Payment Date"), commencing December 1,
2003, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates
per annum set forth opposite the maturity years as follows:
Maturity Interest
Year Rate
2003 1.50%
2004 1.75
5. Redemption. All Certificates shall be subject to redemption and
prepayment at the option of the City on any date at a price of par plus accrued interest.
Redemption may be in whole or in part. If redemption is in part, the maturities and the principal
amounts within each maturity to be redeemed shall be determined by the City; and if only part of
the Certificates having a common maturity date are called for prepayment, the specific
Certificates to be prepaid shall be chosen by lot by the Certificate Registrar. Certificates or
portions thereof called for redemption shall be due and payable on the redemption date, and
interest thereon shall cease to accrue from and after the redemption date. Mailed notice of
redemption shall be given to the paying agent (if other than the City) and to each affected
registered holder of the Certificates.
1500674vl 2 @
To effect a partial redemption of Certificates having a common maturity date, the
Certificate Registrar prior to giving notice of redemption shall assign to each Certificate having a
common maturity date a distinctive number for each $1,000 of the principal amount of such
Certificate. The Certificate Registrar shall then select by lot, using such method of selection as it
shall deem proper in its discretion, from the numbers so assigned to such Certificates, as many
numbers as, at $ I ,000 for each number, shall equal the principal amount of such Certificates to
be redeemed. The Certificates to be redeemed shall be the Certificates to which were assigned
numbers so selected; provided, however, that only so much of the principal amount of each such
Certificate of a denomination of more than $1,000 shall be redeemed as shall equal $1,000 for
each number assigned to it and so selected. If a Certificate is to be redeemed only in part, it shall
be surrendered to the Certificate Registrar (with, if the City or Certificate Registrar so requires, a
written instrument of transfer in form satisfactory to the City and Certificate Registrar duly
executed by the holder thereof or his, her or its attorney duly authorized in writing) and the City
shall execute (if necessary) and the Certificate Registrar shall deliver to the Holder of such
Certificate, without service charge, a new Certificate or Certificates of the same series having the
same stated maturity and interest rate and of any authorized denomination or denominations, as
requested by such Holder, in aggregate principal amount equal to and in exchange for the
unredeemed portion of the principal ofthe Certificate so surrendered.
6. Certificate Registrar. The Clerk of the City, is appointed to act as
certificate registrar and transfer agent with respect to the Certificates (the "Certificate
Registrar"), and shall do so unless and until a successor Certificate Registrar is duly appointed.
Any successor Certificate Registrar shall act as certificate registrar and transfer agent pursuant to
any contract the City and successor certificate registrar shall execute which is consistent
herewith. The Certificate Registrar shall also serve as paying agent unless and until a successor
paying agent is duly appointed. Principal and interest on the Certificates shall be paid to the
registered holders (or record holders) ofthe Certificates in the manner set forth in the form of
Certificate and paragraph 12 ofthis resolution.
7. Form of Certificate. The Certificates, together with the Certificate of
Registration, the Register of Partial Payments, the form of Assignment and the registration
information thereon, shall be in substantially the following form:
1500674vl 3 (i)
UNITED STATES OF AMERICA
STATE OF MINNESOTA
ANOKA COUNTY
CITY OF ANDOVER
R- $
GENERAL OBLIGATION EQUIPMENT
CERTIFICATE, SERIES 2003
INTEREST MATURITY DATE OF
RATE DATE ORIGINAL ISSUE
% ,2003
REGISTERED OWNER: FIRST REGIONS BANK.
PRINCIPAL AMOUNT: DOLLARS
KNOW ALL PERSONS BY THESE PRESENTS that the City of Andover,
Anoka County, Minnesota (the "Issuer"), certifies that it is indebted and for value received
promises to pay to the registered owner specified above, or registered assigns, unless called for
earlier redemption, in the manner hereinafter set forth, the principal amount specified above, on
the maturity date specified above, and to pay interest thereon semiannually on June I and
December 1 of each year (each, an "Interest Payment Date"), commencing December 1, 2003, at
the rate per annum specified above (calculated on the basis ofa 360-day year of twelve 30-day
months) until the principal sum is paid or has been provided for. This Certificate will bear
interest from the most recent Interest Payment Date to which interest has been paid or, if no
interest has been paid, from the date of original issue hereof. The principal of and premium, if
any, on this Certificate are payable upon presentation and surrender hereof by the Clerk of the
City of Andover, Minnesota (the "Certificate Registrar"), acting as paying agent, or any
successor paying agent duly appointed by the Issuer. Interest on this Certificate will be paid on
each Interest Payment Date by check or draft mailed to the person in whose name this Certificate
is registered (the "Holder" or "Certificateholder") on the registration books ofthe Issuer
maintained by the Certificate Registrar and at the address appearing thereon at the close of
business on the fifteen day of the calendar month next preceding such Interest Payment Date (the
"Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person
who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who
is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the
Certificate Registrar whenever money becomes available for payment of the defaulted interest.
Notice of the Special Record Date shall be given to Certificateholders not less than ten days prior
to the Special Record Date. The principal of and premium, if any, and interest on this Certificate
are payable in lawful money of the United States of America,
Redemption. All Certificates of this issue (the "Certificates") are subject to
redemption and prepayment at the option of the Issuer on any date at a price of par plus accrued
1500674vl 4 OJ
interest. Redemption may be in whole or in part. If redemption is in part, the maturities and the
principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if
only part of the Certificates having a common maturity date are called for prepayment, the
specific Certificates to be prepaid shall be chosen by lot by the Certificate Registrar. Certificates
or portions thereof called for redemption shall be due and payable on the redemption date, and
interest thereon shall cease to accrue from and after the redemption date. Mailed notice of
redemption shall be given to the paying agent (if other than the Issuer) and to each affected
Holder of the Certificates.
Selection of Certificates for Redemption: Partial Redemption. To effect a partial
redemption of Certificates having a common maturity date, the Certificate Registrar shall assign
to each Certificate having a common maturity date a distinctive number for each $1,000 of the
principal amount of such Certificate. The Certificate Registrar shall then select by lot, using
such method of selection as it shall deem proper in its discretion, from the numbers assigned to
the Certificates, as many numbers as, at $1,000 for each number, shall equal the principal
amount of such Certificates to be redeemed. The Certificates to be redeemed shall be the
Certificates to which were assigned numbers so selected; provided, however, that only so much
of the principal amount of such Certificate ofa denomination of more than $1,000 shall be
redeemed as shall equal $1,000 for each number assigned to it and so selected. If a Certificate is
to be redeemed only in part, it shall be surrendered to the Certificate Registrar (with, if the Issuer
or Certificate Registrar so requires, a written instrument oftransfer in form satisfactory to the
Issuer and Certificate Registrar duly executed by the Holder thereof or his, her or its attorney
duly authorized in writing) and the Issuer shall execute (if necessary) and the Certificate
Registrar shall deliver to the Holder of such Certificate, without service charge, a new Certificate
or Certificates of the same series having the same stated maturity and interest rate and of any
authorized denomination or denominations, as requested by such Holder, in aggregate principal
amount equal to and in exchange for the unredeemed portion of the principal ofthe Certificate so
surrendered.
Issuance: Purpose: General Obligation. This Certificate is one of an issue in the
total principal amount of $394,000, all oflike date of original issue and tenor, except as to
number, maturity, interest rate, denomination and redemption privilege, which Certificate has
been issued pursuant to and in full conformity with the Constitution and laws of the State of
Minnesota and pursuant to a resolution adopted by the City Council ofthe Issuer on February 18,
2003 (the "Resolution"), for the purpose of providing money to finance the acquisition of certain
capital equipment for the Issuer. This Certificate is payable out of the General Obligation
Equipment Certificates, Series 2003 Fund ofthe Issuer. This Certificate constitutes a general
obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal,
premium, if any, and interest when the same become due, the full faith and credit and taxing
powers of the Issuer have been and are hereby irrevocably pledged.
Denominations: Exchange: Resolution. The Certificates are issuable solely as
fully registered certificates in the denominations of $1 ,000 and integral multiples thereof of a
single maturity and are exchangeable for fully registered Certificates of other authorized
denominations in equal aggregate principal amounts at the principal office of the Certificate
Registrar, but only in the manner and subject to the limitations provided in the Resolution.
Reference is hereby made to the Resolution for a description of the rights and duties of the
1500674vl 5 (ff)
Certificate Registrar. Copies ofthe Resolution are on file in the principal office of the
Certificate Registrar.
Transfer. This Certificate is transferable by the Holder in person or by his, her or
its attorney duly authorized in writing at the principal office ofthe Certificate Registrar upon
presentation and surrender hereofto the Certificate Registrar, all subject to the terms and
conditions provided in the Resolution and to reasonable regulations of the Issuer contained in
any agreement with the Certificate Registrar. Thereupon the Issuer shall execute and the
Certificate Registrar shall deliver, in exchange for this Certificate, one or more new fully
registered Certificates in the name of the transferee (but not registered in blank or to "bearer" or
similar designation), of an authorized denomination or denominations, in aggregate principal
amount equal to the principal amount of this Certificate, of the same maturity and bearing
interest at the same rate.
Fees upon Transfer or Loss. The Certificate Registrar may require payment of a
sum sufficient to cover any tax or other governmental charge payable in connection with the
transfer or exchange of this Certificate and any legal or unusual costs regarding transfers and lost
Certificates.
Treatment of Registered Owners, The Issuer and Certificate Registrar may treat
the person in whose name this Certificate is registered as the owner hereof for the purpose of
receiving payment as herein provided (except as otherwise provided above with respect to the
Record Date) and for all other purposes, whether or not this Certificate shall be overdue, and
neither the Issuer nor the Certificate Registrar shall be affected by notice to the contrary.
Oualified Tax-Exempt Obligation. This Certificate has been designated by the
Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b )(3) ofthe Internal
Revenue Code of 1986, as amended,
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution and laws ofthe State of Minnesota to be done, to happen and to be
performed, precedent to and in the issuance of this Certificate, have been done, have happened
and have been performed, in regular and due form, time and manner as required by law, and that
this Certificate, together with all other debts of the Issuer outstanding on the date of original
issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed
any constitutional or statutory limitation of indebtedness,
1500674vl 6 @
IN WITNESS WHEREOF, the City of Andover, Anoka County, Minnesota, by
its City Council has caused this Certificate to be executed on its behalf by the manual signatures
of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as
permitted by law.
Date of Registration: Registrable by: THE CLERK
OF THE CITY OF ANDOVER,
MINNESOTA
Payable at: OFFICE OF THE CLERK
,2003 OF THE CITY OF ANDOVER,
MINNESOTA
CITY OF ANDOVER,
ANOKA COUNTY, MINNESOTA
Mayor
Clerk
1500674vl 7 GQ)
CERTIFICATE OF REGISTRATION
The transfer of ownership of the principal amount of the attached Certificate may be made only
by the registered owner or his, her or its legal representative last noted below.
,
SIGNATURE OF
DATE OF CERTIFICATE
REGISTRATION REGISTERED OWNER REGISTRAR
First Regions Bank
,2003
1500674vl 8 GV
REGISTER OF PARTIAL PAYMENTS
The installment of principal amount of the attached Certificate has been prepaid on the dates and
in the amounts noted below:
SIGNATURE OF SIGNATURE OF
CERTIFICATE CERTIFICATE
DATE AMOUNT HOLDER REGISTRAR
If a notation is made on this register, such notation has the effect stated in the attached
Certificate. Partial payments do not require the presentation of the attached Certificate to the
Certificate Registrar, and a Holder could fail to note the partial payment here.
1500674vl 9 @
ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Certificate,
shall be construed as though they were written out in full according to applicable laws or
regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship
and not as tenants in common
UTMA - as custodian for
(Cust) (Minor)
under the Uniform
(State)
Transfers to Minors Act
Additional abbreviations may also be used
though not in the above list.
(
1500674vl 10 @
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
the within
Certificate and does hereby irrevocably constitute and appoint attorney to
transfer the Certificate on the books kept for the registration thereof, with full power of
substitution in the premises.
Dated:
Notice: The assignor's signature to this assignment must correspond
with the name as it appears upon the face ofthe within
Certificate in every particular, without alteration or any
change whatever.
Signature Guaranteed:
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
haying a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad- I 5(a)(2).
The Certificate Registrar will not effect transfer ofthis Certificate unless the information
concerning the transferee requested below is provided.
Name and Address:
(Include information for all joint owners
if the Certificate is held by joint account.)
1500674vl 11 @
8. Execution: Certificates. The Certificates shall be executed on behalf of
the City by the manual signatures of its Mayor and Clerk and be sealed with the seal of the City;
provided, however, that the seal of the City may be a printed facsimile; and provided further that
the corporate seal may be omitted on the Certificates as permitted by law. In the event of
disability or resignation or other absence of either such officer, the Certificates may be signed by
the manual signature of that officer who may act on behalf of such absent or disabled officer. In
case either such officer whose signature shall appear on the Certificates shall cease to be such
officer before the delivery of the Certificates, such signature shall nevertheless be valid and
sufficient for all purposes, the same as ifhe or she had remained in office until delivery. The
City may elect to deliver, in lieu of printed certificates, one or more typewritten certificates in
substantially the form set forth above, with such changes as may be necessary to reflect more
than one maturity in a single certificate.
9. Date of Registration, The Certificate Registrar shall insert as a date of
registration the date of original issue, which date is ,2003.
10. Registration: Transfer: Exchange. The City will cause to be kept at the
principal office ofthe Certificate Registrar a certificate register in which, subject to such
reasonable regulations as the Certificate Registrar may prescribe (if other than the City), the
Certificate Registrar shall provide for the registration of Certificates and the registration of
transfers of Certificates entitled to be registered or transferred as herein provided.
Upon surrender for transfer of any Certificate at the principal office of the
Certificate Registrar, the City shall execute (if necessary), and the Certificate Registrar shall
insert the date ofregistration (as provided in paragraph 9) of, and deliver, in the name of the
designated transferee or transferees, one or more new Certificates of any authorized
denomination or denominations of a like aggregate principal amount, having the same stated
maturity and interest rate, as requested by the transferor; provided, however, that no Certificate
may be registered in blank or in the name of "bearer" or similar designation.
At the option of the Holder, Certificates may be exchanged for Certificates of any
authorized denomination or denominations of a like aggregate principal amount and stated
maturity, upon surrender of the Certificates to be exchanged at the principal office ofthe
Certificate Registrar. Whenever any Certificates are so surrendered for exchange, the City shall
execute (if necessary), and the Certificate Registrar shall insert the date of registration of, and
deliver the Certificates which the Holder making the exchange is entitled to receive.
All Certificates surrendered upon any exchange or transfer provided for in this
resolution shall be promptly cancelled by the Certificate Registrar and thereafter disposed of as
directed by the City.
All Certificates delivered in exchange for or upon transfer of Certificates shall be
valid general obligations of the City evidencing the same debt, and entitled to the same benefits
under this resolution, as the Certificates surrendered for such exchange or transfer.
Every Certificate presented or surrendered for transfer or exchange shall be duly
endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the
1500674vl 12 @
Certificate Registrar, duly executed by the Holder thereof or his, her or its attorney duly
authorized in writing.
The Certificate Registrar may require payment of a sum sufficient to coyer any
tax or other governmental charge payable in connection with the transfer or exchange of any
Certificate and any legal or unusual costs regarding transfers and lost Certificates.
Transfers shall also be subject to reasonable regulations of the City contained in
any agreement with the Certificate Registrar (if other than the City), including regulations which
permit the Certificate Registrar to close its transfer books between record dates and payment
dates.
11. Rights Upon Transfer or Exchange. Each Certificate delivered upon
transfer of or in exchange for or in lieu of any other Certificate shall carry all the rights to
interest accrued and unpaid, and to accrue, which were carried by such other Certificate.
12. Interest Payment: Record Date. Interest on any Certificate shall be paid
on each Interest Payment Date by check or draft mailed to the person in whose name the
Certificate is registered (the "Holder") on the registration books of the City maintained by the
Certificate Registrar and at the address appearing thereon at the close of business on the fifteenth
(15th) day of the calendar month next preceding such Interest Payment Date (the "Regular
Record Date"). Any such interest not so timely paid shall cease to be payable to the person who
is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the
Holder thereof at the close of business on a date (the "Special Record Date") fixed by the
Certificate Registrar whenever money becomes available for payment of the defaulted interest.
Notice ofthe Special Record Date shall be given by the Certificate Registrar to the Holders not
less than ten (10) days prior to the Special Record Date.
13. Treatment of Registered Owner. The City and Certificate Registrar may
treat the person in whose name any Certificate is registered as the owner of such Certificate for
the purpose of receiving payment of principal of and premium, if any, and interest (subject to the
payment provisions in paragraph 12 above) on, such Certificate and for all other purposes
whatsoever whether or not such Certificate shall be overdue, and neither the City nor the
Certificate Registrar shall be affected by notice to the contrary.
14. Delivery: Application of Proceeds. The Certificates when so prepared and
executed shall be delivered by the Treasurer to the Purchaser upon receipt of the purchase price,
and the Purchaser shall not be obliged to see to the proper application thereof.
15. Fund and Accounts. There is hereby created a special fund to be
designated the "General Obligation Equipment Certificates, Series 2003 Fund" (the "Fund") to be
administered and maintained by the Treasurer as a bookkeeping account separate and apart from
all other funds maintained in the official financial records of the City. The Fund shall be
maintained in the manner herein specified until all ofthe Certificates and the interest thereon
have been fully paid. There shall be maintained in the Fund two (2) separate accounts, to be
designated the "Capital Account" and "Debt Service Account", respectively.
1500674vl 13 @
(a) Capital Account. To the Capital Account there shall be credited the
proceeds ofthe sale of the Certificates, less accrued interest received thereon. From the
Capital Account there shall be paid all costs and expenses of acquiring the Equipment,
including the cost of any purchase contracts heretofore let and all other costs incurred and
to be incurred of the kind authorized in Minnesota Statutes, Section 475.65; and the
moneys in said account shall be used for no other purpose except as otherwise provided
by law; provided that the proceeds of the Certificates may also be used to the extent
necessary to pay interest on the Certificates due prior to the anticipated date of
commencement ofthe collection of taxes herein levied.
(b) Debt Service Account. There are hereby irrevocably appropriated and
pledged to, and there shall be credited to, the Debt Service Account: (i) all accrued
interest received upon delivery of the Certificates; (ii) on or before May 15, 2004, City
moneys in the amount of $ for the payment of principal and interest on the
Certificates on June 1,2004; (iii) any collections of all taxes herein or hereafter levied for
the payment ofthe Certificates and interest thereon; (iv) all funds remaining in the
Capital Account after acquisition of the Equipment and payment of the costs thereof; (iv)
all investment earnings on funds held in the Debt Service Account; and (v) any and all
other moneys which are properly available and are appropriated by the governing body of
the City to the Debt Service Account. The Debt Service Account shall be used solely to
pay the principal and interest and any premiums for redemption of the Certificates and
any other general obligation bonds of the City hereafter issued by the City and made
payable from said account as provided by law.
No portion of the proceeds of the Certificates shall be used directly or indirectly
to acquire higher yielding investments or to replace funds which were used directly or indirectly
to acquire higher yielding investments, except (1) for a reasonable temporary period until such
proceeds are needed for the purpose for which the Certificates were issued and (2) in addition to
the above in an amount not greater than the lesser of five percent (5%) of the proceeds ofthe
Certificates or $100,000. To this effect, any proceeds of the Certificates and any sums from time
to time held in the Capital Account or Debt Service Account (or any other City account which
will be used to pay principal or interest to become due on the certificates payable therefrom) in
excess of amounts which under then-applicable federal arbitrage regulations may be invested
without regard to yield shall not be invested at a yield in excess of the applicable yield
restrictions imposed by said arbitrage regulations on such investments after taking into account
any applicable "temporary periods" or "minor portion" made available under the federal arbitrage
regulations. Money in the Fund shall not be invested in obligations or deposits issued by,
guaranteed by or insured by the United States or any agency or instrumentality thereof if and to
the extent that such investment would cause the Certificates to be "federally guaranteed" within
the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code").
16. Tax Levy: Coverage Test. To provide moneys for payment of the
principal and interest on the Certificates there is hereby levied upon all of the taxable property in
the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected
with and as part of other general property taxes in the City for the years and in the amounts as
follows:
1500674vl 14 @
Year of Tax Year of Tax
Levy Collection Amount
2003 2004 $
The City has heretofore levied $200,000 for payment of the principal and interest
on the Bonds in 2003, a direct ad valorem tax which shall be spread upon the tax rolls and
collected with and as part of other general property taxes in the City.
The tax levies are such that if collected in full they, together with other revenues
herein pledged for the payment of the Certificates, will produce at least five percent (5%) in
excess of the amount needed to meet when due the principal and interest payments on the
Certificates. The tax levies shall be irrepealable so long as any ofthe Certificates are
outstanding and unpaid, provided that the City reserves the right and power to reduce the levies
in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
17. Defeasance. When all Certificates have been discharged as provided in
this paragraph, all pledges, covenants and other rights granted by this resolution to the registered
holders of the Certificates shall, to the extent permitted by law, cease. The City may discharge
its obligations with respect to any Certificates which are due on any date by irrevocably
depositing with the Certificate Registrar on or before that date a sum sufficient for the payment
thereof in full; or if any Certificate should not be paid when due, it may nevertheless be
discharged by depositing with the Certificate Registrar a sum sufficient for the payment thereof
in full with interest accrued to the date of such deposit. The City may also discharge its
obligations with respect to any prepayable Certificates called for redemption on any date when
they are prepayable according to their terms, by depositing with the Certificate Registrar on or
before that date a sum sufficient for the payment thereof in full, provided that notice of
redemption thereof has been duly given. The City may also at any time discharge its obligations
with respect to any Certificates, subject to the provisions oflaw now or hereafter authorizing and
regulating such action, by depositing irrevocably in escrow, with a suitable banking institution
qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota
Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates
and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to
pay all amounts to become due thereon to maturity or, if notice of redemption as herein required
has been duly provided for, to such earlier redemption date.
18. Compliance With Reimbursement Bond Regulations. The provisions of
this paragraph are intended to establish and provide for the City's compliance with United States
Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the
"reimbursement proceeds" of the Certificates, being those portions thereof which will be used by
the City to reimburse itself for any expenditure which the City paid or will have paid prior to the
Closing Date (a "Reimbursement Expenditure").
The City hereby certifies and/or covenants as follows:
(a) Not later than 60 days after the date of payment of a Reimbursement
Expenditure, the City (or person designated to do so on behalf of the City) has made or
1500674vl 15 @
will have made a written declaration ofthe City's official intent (a "Declaration") which
effectively (i) states the City's reasonable expectation to reimburse itselffor the payment
of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii)
gives a general and functional description of the property, project or program to which
the Declaration relates and for which the Reimbursement Expenditure is paid, or
identifies a specific fund or account of the City and the general functional purpose thereof
from which the Reimbursement Expenditure was to be paid (collectively the "Proj ect");
and (iii) states the maximum principal amount of debt expected to be issued by the City
for the purpose of financing the Project; provided, however, that no such Declaration
shall necessarily have been made with respect to: (i) "preliminary expenditures" for the
Project, defined in the Reimbursement Regulations to include engineering or
architectural, surveying and soil testing expenses and similar prefatory costs, which in the
aggregate do not exceed 20% of the "issue price" of the Certificates, and (ii) a de minimis
amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or 5% of
the proceeds ofthe Certificates.
(b) Each Reimbursement Expenditure is a capital expenditure or a cost of
issuance of the Certificates or any of the other types of expenditures described in Section
1.150-2(d)(3) of the Reimbursement Regulations.
(c) The "reimbursement allocation" described in the Reimbursement
Regulations for each Reimbursement Expenditure shall and will be made forthwith
following (but not prior to) the issuance of the Certificates and in all events within the
period ending on the date which is the later of 18 months after payment of the
Reimbursement Expenditure or one year after the date on which the Project to which the
Reimbursement Expenditure relates is first placed in service, but not more than three
years after the date of the Reimbursement Expenditure.
(d) Each such reimbursement allocation will be made in a writing that
evidences the City's use of Certificate proceeds to reimburse the Reimbursement
Expenditure and, if made within 30 days after the Certificates are issued, shall be treated
as made on the day the Certificates are issued.
Provided, however, that the City may take action contrary to any of the foregoing covenants in
this paragraph 18 upon receipt of an opinion of its Bond Counsel for the Certificates stating in
effect that such action will not impair the tax-exempt status of the Certificates.
19. General Obligation Pledge, For the prompt and full payment of the
principal and interest on the Certificates, as the same respectively become due, the full faith,
credit and taxing powers of the City shall be and are hereby irreyocably pledged. If the balance
in the Debt Service Account is ever insufficient to pay all principal and interest then due on the
Certificates and any other certificates payable therefrom, the deficiency shall be promptly paid
out of any other funds of the City which are available for such purpose, and such other funds
may be reimbursed with or without interest from the Debt Service Account when a sufficient
balance is available therein.
1500674vl 16 @
20. Certificate of Registration. The Clerk is hereby directed to file a certified
copy of this resolution with the County Auditor of Anoka County, Minnesota, together with such
other information as he or she shall require, and to obtain the County Auditor's certificate that the
Certificates have been entered in the County Auditor's Bond Register, and that the tax levy
required by law has been made.
21. Records and Certificates. The officers of the City are hereby authorized
and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality
of the issuance of the Certificates, certified copies of all proceedings and records of the City
relating to the Certificates and to the financial condition and affairs ofthe City, and such other
affidavits, certificates and information as are required to show the facts relating to the legality
and marketability of the Certificates as the same appear from the books and records under their
custody and control or as otherwise known to them, and all such certified copies, certificates and
affidavits, including any heretofore furnished, shall be deemed representations ofthe City as to
the facts recited therein.
22. Negative Covenant as to Use of Proceeds and Equipment. The City
hereby covenants not to use the proceeds of the Certificates or to use the Equipment, or to cause
or permit them to be used, or to enter into any deferred payment arrangements for the cost of the
Equipment, in such a manner as to cause the Certificates to be "private activity bonds" within the
meaning of Sections 103 and 141 through 150 of the Code.
23. Tax-Exempt Status of the Certificates: Rebate. The City shall comply
with requirements necessary under the Code to establish and maintain the exclusion from gross
income under Section 103 of the Code of the interest on the Certificates, including without
limitation (I) requirements relating to temporary periods for investments, (2) limitations on
amounts invested at a yield greater than the yield on the Certificates, and (3) the rebate of excess
investment earnings to the United States if the Certificates (together with other obligations
reasonably expected to be issued and outstanding at one time in this calendar year) exceed the
small-issuer exception amount of$5,000,000.
For purposes of qualifying for the exception to the federal arbitrage rebate
requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds,
determines and declares that (I) the Certificates are issued by a governmental unit with general
taxing powers, (2) no Certificate is a private activity bond, (3) ninety-five percent (95%) or more
of the net proceeds of the Certificates are to be used for local governmental activities of the City
(or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City),
and (4) the aggregate face amount of all tax-exempt bonds (other than private activity bonds)
issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with
the City) during the calendar year in which the Certificates are issued and outstanding at one
time is not reasonably expected to exceed $5,000,000, all within the meaning of Section
148(f)(4)(D) of the Code.
24. Designation of Qualified Tax-Exempt Obligations. In order to qualify the
Certificates as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the
Code, the City hereby makes the following factual statements and representations:
1500674vl 17 @
(a) the Certificates are issued after August 7, 1986;
(b) the Certificates are not "private activity bonds" as defined in Section 141
of the Code;
(c) the City hereby designates the Certificates as "qualified tax-exempt
obligations" for purposes of Section 265(b )(3) of the Code;
(d) the reasonably anticipated amount of tax-exempt obligations (other than
private activity bonds, treating qualified 50 I (c )(3) bonds as not being private activity
bonds) which will be issued by the City (and all entities treated as one issuer with the
City, and all subordinate entities whose obligations are treated as issued by the City)
during this calendar year 2003 will not exceed $10,000,000; and
(e) not more than $ I 0,000,000 of obligations issued by the City during this
calendar year 2003 have been designated for purposes of Section 265(b)(3) of the Code.
The City shall use its best efforts to comply with any federal procedural requirements which may
apply in order to effectuate the designation made by this paragraph.
25. Severability. If any section, paragraph or provision of this resolution shall
be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such
section, paragraph or provision shall not affect any of the remaining provisions ofthis resolution.
26. Headings. Headings in this resolution are included for convenience of
reference only and are not a part hereof, and shall not limit or define the meaning of any
provision hereof.
The motion for the adoption of the foregoing resolution was duly seconded by
member and, after a full discussion thereof and upon a vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
1500674vl 18 @
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF ANDOVER
I, the undersigned, being the duly qualified and acting Clerk of the City of
Andover, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council of said City, duly called
and held on the date therein indicated, insofar as such minutes relate to authorizing the issuance
of, and awarding the sale of, $394,000 General Obligation Equipment Certificates, Series 2003
of said City.
WITNESS my hand this 18th day of February, 2003.
Clerk
1500674vl 19 G?)
CITY OF ANDOVER OrIS \(\J
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Supplemental Agenda Items for February 18, 2003 Council Meeting
DATE: February 18,2003
The Council is requested to review the supplemental material for the following Agenda Items:
Item 1. Approval of Minutes
Accent Additional Item under Consent Items -
Item 7. Accept Reyised Feasibility Report/W aive Public Hearing/Order Plans &
Specifications/02-47/Foxburgh Crossing (Supplemental) - Engineering
Item 19a. Authorize Release of Environmental Assessment Worksheet (EA W) - Planning
Respectfully submitted,
JohnF. Erar
City Administrator
CD
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER,MN,US
TO:
CC:
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes - Supplemental
DATE: February 18,2003
INTRODUCTION
Minutes for the February 3, 2003 special meeting with the hockey association were not
distributed to Council.
ACTION REQUIRED
Please remove the February 3, 2003 minutes from the Approval of Minutes item.
Respectfully submitted,
()L. ();ib
Vicki V olk
City Clerk
CITY OF ANDOVER (G
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator
FROM: David D. Berkowitz, City Engineer
SUBJECT: 7. Accept Revised Feasibility Report/Waive Public Hearing/Order Plans &
Specifications/02-47/Foxburgh Crossing (Supplemental) - Engineering
DATE: February 18, 2003
INTRODUCTION
This is a supplemental item for Foxburgh Crossing, Project 02-47. The resolution has been
modified.
DISCUSSION
The escrow amount has been modified from $248,020.00 to $20,700.00. This escrow will cover
the engineering/plans and specification costs.
At a later date additional escrow will be required for the construction.
ACTION REOUIRED
The City Council is requested to review the revised feasibility report and approve the resolution
accepting the revised feasibility study, waiving public hearing and directing preparation of plans
and specifications for the Foxburgh Crossing development (Project 02-47) for sanitary sewer,
watermain, street and storm sewer.
Respectfully submitted,
Q~~Q
David D. Berkowitz
cc: Bill Gleason, Grand Teton Development, 8525 Edinbrook Crossing, Suite 101, Brooklyn
Park, MN 55443
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING THE REVISED FEASIBILITY STUDY, WAIVING
PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 02-47 FOR
SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER IN THE
FOllOWING AREA FOXBURGH CROSSING.
WHEREAS, the City Council did on the 17'h day of December , 2002,
order the preparation of a feasibility study for the improvement; and
WHEREAS, such revised feasibility study was prepared by the City
Enaineer and presented to the Council on the 18th day of February ,
2003 ; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
WHEREAS, the City Council has reviewed the revised feasibility study and
declares the improvement feasible, for an estimated cost of $264.546,68 .
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the revised feasibility report with an estimated total cost
of improvements of $ 264.546,68 and waive the Public Hearing,
BE IT FURTHER RESOLVED by the City Council to hereby direct the City
Enqineer to prepare the plans and specifications for such improvement project.
BE IT FURTHER RESOLVED by the City Council to hereby require the
developer to escrow for the sum of $ 20.700.00 with such payments to be made
prior to commencement of work on the plans and specifications
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this 18th day of February ,2003, with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
. @
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator0Ji.,
FROM: Will Neumeister, Director of ~ommunity Development ail-
SUBJECT: Authorize Release of Environmental Assessment Worksheet (EA W)
DATE: February 18, 2003
INTRODUCTION
On February 12,2003, the Andover Economic Development Authority (EDA) reviewed the
Environmental Assessment Worksheet (EA W) and authorized its release for public comment. The
proposed schedule for processing it for public comments is as follows:
. Andover's EDA review of Executive Summary of the EA W -- Feb. 12
. EQB publication deadline- Feb. 24
. EQB Monitor Publication- March 3
. Public Hearing at Planning Commission - March 11
. EA W Comment Deadline- April 2
. City Council makes "Negative Declaration" on need for EIS-ApriI15
. Mail responses to comments to all Agencies-April 16
DISCUSSION
The EA W must be determined to be complete and authorized by the Local Governmental Unit (the
City of Andover) to be published in the EQB Monitor and sent to the public agencies that are by law
required to be sent copies.
ACTION REQUIRED
The EDA has reviewed the EA W and approved of the advertisement and release of the EA W
document for review and comment, now it also needs to also be authorized by the City of Andover.
Staff requests the Council make this determination.
Respectfully submitted,
~
Will Neumeister
-
DATE Februarv 18. 2003 ,WI
ITEMS GIVEN TO THE CITY COUNCIL ~ ~
-
~ The Connection
~ Foxburgh Crossing Revised Feasibility Report
~ Quickstrom Addition Feasibility Report
~ Woodland Estates 4th Addition Feasibility Report
~ Shady Oak Cove Feasibility Report
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
G:\DA T A\ST AFF\RHONDAA\AGENDA\CCLlST.DOC
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J February 18, 2003 RE: Foxburgh Crossing
Feasibility Report
..., City of Andover, Minnesota
....J City Project No. 02-47
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, Honorable Mayor and City Council
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City of Andover
"1 1685 Crosstown Boulevard NW
.J Andover, MN 55304
"1 Dear Mayor and City Council:
.J With your authorization, we are pleased to submit this feasibility report for public streets and utilities
.., for the proposed Foxburgh Crossing development. A feasibility study was initiated by the City
I Council on December 17, 2002, upon receiving a petition for public improvements from the
.J developer, Grand Teton Development. The Foxburgh Crossing development is located north of
..., Andover Boulevard NW, west of Hanson Boulevard NW, and south of the Pinewood Estates 2nd
, Addition development.
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.., The total estimated cost of these proposed public improvements is $264,546.69. This includes
, estimated construction costs, estimated city expenses, trunk I storage cost, and seal coat cost
....J associated with the project. City expenses include engineering, administration, fiscal and legal costs.
.., The proposed funding for the project is as follows. Outside the plat boundaries, the right tum lane
...J along westbound Andover Boulevard NW will utilize Municipal State Aid Funds and a special
assessment to the developer. The cost split for the turn lane is base on the percent of area to the
.., benefiting region. The right turn lane cost is appropriated 79% City and 21 % developer. The
...J remaining improvements will be special assessments to the developer. The estimated city cost is
$28,336.05 and the estimated cost to the developer is $236,210.64
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-1 We recommend that the City Council review this report, and if acceptable, proceed with project
implementation as proposed.
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....J City of Andover Engineering Department
.., Sincerely,
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.., David D. Berkowitz, P.E. 6'
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....J City Engineer
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FOXBURGH CROSSING
-, CITY PROJECT 02-47
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....J UTILITY AND STREET IMPROVEMENTS
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--, TABLE OF CONTENTS
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..., Overview Descriotion paoe
....J INTRODUCTION 1
--, LOCATION SE % of the NE % of Section 27-32-24 1
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IMPROVEMENT Sanitary Sewer, Watermain, Storm Sewer 1
..., & Street Construction and Restoration
.J INITIATION Petition/Andover City Council Action 2
--, FEASIBILITY The Project is Feasible 2
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RIGHT -OF-WAY/EASEMENTS To be platted. Additional Utility and Drainage 2
.., Easements will be required.
....J PERMITS MPCA, MCES, Mn. Department of Health, Coon 2
.., Creek Watershed District and Anoka County
-1 Highway Department
COMPLETION The 2003 Construction Season 2
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;..j ESTIMATED CONSTRUCTION $203,245.09 3
& EXPENSES
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....J PROJECT ASSESSMENTS Utility & Street Improvement Charges based on 3
project cost.
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ASSESSMENT RATE $18,170.05/unit 3
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PRELIMINARY ANDOVER 4
..., SPECIAL ASSESSMENT
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ESTIMATED CALCULATED 5
..., SPECIAL ASSESSMENT
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PROPOSED PROJECT See Report 7
--, SCHEDULE
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ESTIMATED CONSTRUCTION Utility & Street Improvements and Restoration 8
...., COSTS
....J DRAWINGS Sanitary Sewer, Watermain and Streets & Storm Sewer
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;.j INTRODUCTION
...., This Feasibility Report includes construction costs and expenses for the Foxburgh Crossing Plat and
J right turn lane construction along Andover Boulevard NW. The Foxburgh Crossing Plat consists of
13 single unit residential homes.
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.J LOCATION
-, The proposed project covers utility and street improvements in the proposed Foxburgh Crossing
.J Development, located in the SE % of the NE % of Section 27, Township 32, Range 24.
--, IMPROVEMENTS
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1. Sanitary Sewer
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I A connection to the existing eight-inch sanitary sewer along Ibis Street NW will provide
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service to the plat. Ibis Street NW is located on the west side of the plat. It is proposed to
, serve the entire plat with an eight-inch sanitary sewer. A four-inch service will be extended
....J to each unit in the plat. The sanitary sewer will be a gravity line, which flows into the existing
sanitary sewer system.
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, 2. Watermain
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..., The proposed connections to the existing watermains are a twelve-inch stub located at the
.J NW comer of Andover Boulevard NW and Hanson Boulevard NW. and to the existing eight-
inch watermain along Ibis Street NW. A eight-inch watermain will provide water service to the
.., plat. The watermain will loop through the entire plat to prevent iron build-up and stagnant
;.j water. A one-inch copper service line will extend to each unit.
3. Storm Sewer
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...J Surface water runoff within this plat will be controlled with storm sewers and on-site ponding.
-, All storm sewer sizing and catch basin spacing is based on a ten-year storm frequency.
Ponding is based on a 1 OO-year occurrence storm runoff event. Emergency pond and storm
~ sewer overflow outlets will be provided for the protection of homes from storm runoff events
more intense than that used for design of the storm sewer collection system.
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~ Catch basins will be used to collect surface water within the streets. The water will be piped
to the on-site ponding areas.
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LJ Maintenance vehicle access will be provided to the storm water ponding areas and along
storm sewer alignment.
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....J 4. Streets
.., Streets within the plat will be constructed as stated within. 145th Lane NW will have a width of
....J 33.00 feet back of curb to back of curb. The cul-de-sac will have a radius of 46.5 feet to back
of curb. The street will have surmountable concrete curb and gutter, 1.5 inches of bituminous
-, base course, 1.0 inches of bituminous wear course placed over 4 inches of class 5-gravel.
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....J The developer will grade the streets within 0.2 feet of the sub grade elevation prior to utility
and street construction. The road shall have a 5 1/2-inch crown with 0.5% minimum grade
..., and 7% maximum grade. Grades within 30 feet of street intersections shall not exceed 3%.
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--, All permits related to total site grading are the responsibility of the developer.
.J The developer is responsible to have a positive 2% grade in the boulevard a distance of 13.5
--, feet from behind the back of curb unless otherwise approved by the City Engineer.
.J A 5-foot wide sidewalk will be constructed on the west side of the plat adjacent to Ibis Street
I NW extending from Andover Boulevard NW to 145th Lane NW. Also, a portion of the existing
I sidewalk along the north side of Andover Boulevard NW(east of Ibis Street) will need to be
..J relocated norther1y to allow the construction of a right turn lane.
I Andover Boulevard NW will be reconstruction to accommodate a right turn lane onto Ibis
. , Street NW. The right tum lane will be constructed to Municipal State Aid requirements. The
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tum lane shall be reconstructed with B618 concrete curb and gutter, 2 inches of bituminous
..., base course, 1.5 inches of bituminous wear course place over 6" inches of class 5-gravel.
L.J The tum lane shall be 12 feet wide, 55 feet long, with 180 feet long taper.
I PROJECT INITIATION
...J The project was initiated by petition by Grand Teton Development, the owner and developer of the
.., property and by Andover City Council action.
...J FEASIBILITY
I The project is feasible.
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RIGHT -OF-WAY/EASEMENTS
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...J All right-of-way and easements will be dedicated as part of the platting process. Additional utility
and drainage easements may be required based on the final design.
..., PERMITS
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The following permits are required:
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...J 1. Minnesota Pollution Control Agency (MPCA) and the Metropolitan Council Environmental
Services (MCES) for sanitary sewer extensions.
l 2. The Minnesota Department of Health for watermain extensions.
..J 3. The Coon Creek Watershed District for grading, drainage, and erosion control.
4. Anoka County Highway Department for work being done in the county right-of-way.
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..J COMPLETION
.., All utility and street construction shall be completed by June 2003.
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....J ESTIMATED CONSTRUCTION COST
.., Included in the Appendix is a detailed estimate of construction costs for the utility and street
J improvements. The costs quoted within are estimates only and not guaranteed prices. Final
contracts will be awarded on a unit price basis. The contractor will be paid only for work completed.
--, The costs are estimates based on current construction costs. No costs are included for easement or
....J property acquisition.
i Estimated Construction Total Estimated Project
, Item Costs Per Item Costs (Includes
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Expenses)
..., SanitarY Sewer $31,388.50 $42,850.48
-.J Watermain $37,514.40 $51,213.35
Storm Sewer $17.717.70 $24,187.58
--, Streets & Restoration $62,258.90 $84,993.67
. . Estimated Construction Cost $148,879.50 $203,245.09
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.., FINANCING
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Estimated Construction Total Estimated Project
.., Item Costs Per Item Costs (Includes
;..j Expenses)
Citv of Andover $20,756.50 $28,336.05
.., Develooer $128,123.00 $174,909.04
;..j Estimated Construction Cost 148,879.50 $203,245.09
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ASSESSMENT
..., Proposed assessments under this project (02-47) will be based on the total project cost.
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Estimated assessment per unit = $18,170.05/unit
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PRELIMINARY ANDOVER SPECIAL ASSESSMENTS
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, PROJECT NAME: Foxburah Crossin!! PROJECT NO: 02-47
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'l FEASIBILITY STUDY: Date Januarv 7.2003 Amount $148,879.50
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..J CONTRACT AWARD: Date Amount $
..., FINAL CONTRACT COST: Amount $
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Engineering (includes construction inspection) $32,753.49
'l Aerial Mapping (1% of street) 622.59
....J Drainage Plan (0.3% of street/storm) 239.93
Administration (3%) 4,466.39
...., Assessing (1%) Invoice 1,488.80
Bonding (0.5%) 744.40
LJ Legal & Easement 50.00
Advertising 500.00
.., City Costs 1,000.00
LJ Street Signs 2,000.00
Testing 2,500.00
.., Construction Interest 8,000.00
I Estimated Expenses $54,365.59
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EST. EXPENSES(% of Est. Const. Cost) = 36.5165% + $54,365.59
.., ESTIMATED CONDEMNATION COST $0.00
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ESTIMATED CONSTRUCTION & EXPENSES COST = $203,245.09
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..J TRUNK SOURCE AND STORAGE:
Units Charae/Unit Total
..., Watermain: Connection Charae 13 Units $2,146.00 $27,898.00
I Area Charae 8.40 AC 1,967.00 $16522.80
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lateral Charae o LF 0.00 0.00
...., San. Sewer: Connection Charae 13 Units 341.00 $4,433.00
I Area Charae 8.40 AC 1,252.00 $10516.80
....J Lateral Charae OlF 0.00 0.00
Storm Sewer: Area Charae 0.00 AC 0.00 0.00
...., TRUNK SOURCE AND STORAGE COST + $59,370.60
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City of Andover Cost (see sections C.E.G) . $20,756.50
.., City of Andover ExPenses ( 36.5165% ) . $7,579.55
.J TOTAL ESTIMATED PROJECT COST = $234,279.64
.., OTHER COST
i Seal Coat: 1931 SY x$1.00/SY $1,931.00
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TOTAL ESTIMATED ASSESSMENT = $236,210.64
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, TOTAL ESTIMATED ASSESSMENT PER LOT:
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.., $236,210.64 /13 Units = $18,170.05 I Unit
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1. SanitarY Sewer
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LJ Estimated Construction Cost $31,388.50
Expenses ( 36.5165% ) $11,461.98
$42,850.48
l Assessable Sanitary Sewer Cost:
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$42,850.48 = $3,296.19 I Unit
...., 13 Units
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...., 2. Watermain
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-.J Estimated Construction Cost $37,514.40
Expenses (36.5165% ) $13,698.95
"1 $51,213.35
~ City of Andover Cost (see section C) - $1,738.00
City of Andover Expenses ( 36.5165% ) - $634.66
.., $48,840.69
~ Assessable Watermain Cost:
$48,840.69 = $3,756.98 I Unit
...., 13 Units
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....J Estimated Construction Cost $17,717.70
Expenses (36.5165% ) $6,469.88
.., $24,187.58
....J City of Andover Cost (see section E) $2,966.77
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City of Andover Expenses (36.5165% ) - $1,083.36
--, $20,137.46
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Assessable Storm Sewer Cost:
., $20,137.46 = $1,549.04/Unit
L.J 13 Units
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-.J 4. Streets & Restoration
Estimated Construction Cost $62,258.90
.., Expenses (36.5165% ) $22,734.77
~ $84,993.67
City of Andover Cost (see section G) . $16,051.73
.., City of Andover Expenses ( 36.5165% ) - $5,861.53
LJ $63,080.41
...., Assessable Street & Restoration Cost:
.J $63,080.41 = $4,852.34 I Unit
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5. Seal CoatinQ
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I Seal Coat: 1931 SY x $ 1.00/SY $1,931.00
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Assessable Seal Coating Cost:
'I $1,931.00 = $148.54 / Unit
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l 6. Trunk Watennain Connection Charae
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Connection: $2146/Unit x 13 Units $27,898.00
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, Assessable Watermain Connection Cost:
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$27,898.00 = $2,146.00 / Unit
I 13 Units
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..., 7. Trunk Watennain Area Charae
U Area: $1967/AC x 8.40 AC $16,522.80
.., Assessable Watermain Area Cost:
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13 Units
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j 8. Trunk Sanitarv Sewer Connection Charae
I Connection: $34l1Unit x 13 Units $4,433.00
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Assessable Sanitary Sewer Connection Cost:
~ $4,433.00 = $341.00 J Unit
LJ 13 Units
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I 9. Trunk Sanitarv Sewer Area Charae
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..., Area: $12521AC x 8.40 AC $10,516.80
LJ Assessable Sanitary sewer Area Cost:
$10,516.80 = $808.98 J Unit
.., 13 Units
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"I Summary:
J Assessable Sanitarv Sewer Cost $3,296.19
Assessable Watermain Cost $3,756.98
J Assessable Storm Sewer Cost: $1,549.04
Assessable Street & Restoration Cost $4,852.34
Assessable Seal Coatina Cost $148.54
I Assessable Watermain Connection Cost $2,146.00
J Assessable Watermain Area Cost $1 270.98
Assessable Sanitary Sewer Connection Cost $341.00
I Assessable Sanitary sewer Area Cost $808.98
I TOTAL ESTIMATED ASSESSMENT PER LOT: $18,170.05
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~ PROPOSED PROJECT SCHEDULE
Foxburgh Crossing
..., Utility and Street Improvements
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....J City Project 02-47
Andover, Minnesota
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..., 1. City Council Receives Feasibility Report and Waives Public Hearing February 4, 2003
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..., 2. Council Orders Project and Authorizes February 4, 2003
, City Engineer to Prepare Plans and Specifications
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..., 3. Engineer Submits Plans for Council Approval and March 4, 2003
J Receives Authorization to Advertise for Bids
..., 4. Advertise in Official Newspaper and Construction Bulletin March 14,21 & 28, 2003
....J 5. Open Bids April 14, 2003
..., 6. City Council Receives Bids and Awards Contract April 15, 2003
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-, 7. Contractor Begins Construction May 12, 2003
.J 8. Contractor Completes Construction June,2003
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....J Foxburgh Crossing
..., Utility and Street Improvements
City Project 02-47
....J Andover, Minnesota
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, Section A. Sanitary Sewer Improvements
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..., ITEM ESTlMA TED UNIT
, NMBR DESCRIPTION UNITS QUAN PRICE TOTAL
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1 Mobilization L.S. 1 5000.00 $5,000.00
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....J 2 Connect to Existing Sanitary Sewer EA. 1 1000.00 $1,000.00
..., 3 8" PVC SDR 35 San. Swr. 0' -10' Depth L.F. 100 19.00 $1,900.00
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4 8" PVC SDR 35 San. Swr. 10' -12' Depth L.F. 170 20.00 $3,400.00
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...J 5 8" PVC SDR 35 San. Swr. 12' -14' Depth L.F. 230 21.00 $4,830.00
.. 6 Standard Manhole L.F. 3 1400.00 $4,200.00
...J 7 Extra Depth manhole (over 10') L.F. 5.5 100.00 $550.00
I 8 4"X8"Wye EA. 13 60.00 $780.00
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9 4" PVC SDR 26 Service Pipe L.F. 400 8.00 $3,200.00
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....J 10 4" PVC SDR 26 Cleanout EA. 13 75.00 $975.00
--, 11 Abandon Existing Sewer Service EA. 4 300.00 $1,200.00
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12 Jet Clean Sanitary Sewer Mains L.F. 500 1.50 $750.00
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....J 13 Televising Sanitary Sewer Mains L.F. 500 1.50 $750.00
..., Estimated Construction $28,535.00
LJ 10% Contingency $2,853.50
.., Total Sanitary Sewer Construction $31,388.50
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Foxburgh Crossing
I utility and Street Improvements
....J City Project 02-47
Andover, Minnesota
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....J Section B. Watennain Improvements
I ITEM ESTIMA TED UNIT
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..J NMBR DESCRIPTION UNITS QUAN PRICE TOTAL
..., 1 Connect to Existing Watermain Wet Tap EA. 1 3500.00 $3,500.00
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2 Connect to Existing Watermain EA. 1 750.00 $750.00
1 3 8" DIP Classs 52 Watermain L.F. 915 16.00 $14,640.00
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I 4 8" MJ Resilient Seat Gate Valve EA. 2 700.00 $1,400.00
oJ 5 6" MJ Hub Hydrant EA. 2 1500.00 $3,000.00
I 6 Relocate Existing Valve and Hydrant EA. 1 2000.00 $2,000.00
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7 MJ DIP Fittings LBS 1497 2.00 $2,994.00
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.J 8 1" Corporation Stop EA. 13 60.00 $780.00
..., 9 I" Type K Copper Service L.F. 400 7.00 $2,800.00
...J 10 1" Curb Stop and Box EA. 13 80.00 $1,040.00
.., 11 Abandon Existing Water Service EA. 4 300.00 $1,200.00
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...J Estimated Construction $34,104.00
10% Contingency $3,410.40
I Total Estimated Watennain Construction $37,514.40
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Section C. City Cost for Turn Lane - Watennain Improvements (MSA Funded)
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....J ITEM ESTlMA TED UNIT
NMBR DESCRIPTION UNITS QUAN PRICE TOTAL
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L.J 1 Relocate Existing Valve and Hydrant EA. 1 2000.00 $2,000.00
for right turn lane
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, Estimated Construction $2,000.00
...J 10% Contingency $200.00
.., Total Estimated Watennain Construction $2,200.00
...J City Cost Appropriation - 79"10 of Turn Lane $1,738.00
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Foxburgh Crossing
., Utility and Street Improvements
I City Project 02-47
-.J Andover, Minnesota
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....J Section D. Stonn Sewer Improvements
..., ITEM ESTIMA TED UNIT
'-.l NMBR DESCRIPTION UNITS QUAN PRICE TOTAL
., 1 Connect to Existing Storm Sewer L.S. 1 750.00 $750.00
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2 15" RCP Class 5 Storm Sewer Pipe L.F. 236 22.00 $5,192.00
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J 3 15" RCP Flared End Section wlTrash Guard EA. 3 700.00 $2,100.00
..., 4 Remove and Dispose Existing Catch Basin EA. 1 200.00 $200.00
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...J 5 Standard 4' Dia. Storm Manhole EA. 1 1200.00 $1,200.00
..., 6 Standard 4' Dia. Storm Cone Type Catch Basi EA. 2 1000.00 $2,000.00
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7 Standard 4' Skimmer Manhole EA. 1 2000.00 $2,000.00
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I 8 Rip Rap Class 3 C.Y. 27 45.00 $1,215.00
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..., 9 Hay Fiber Blanket with Seed S.Y. 180 2.50 $450.00
..J 10 Slit Fence L.F. 500 2.00 $1,000.00
I Estimated Construction $16,107.00
...J 10% Contingency $1,610.70
Total Estimated Stonn Sewer Cost $17,717.70
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.., Section E, City cost for Turn lane - Stonn Sewer Improvements (MSA Funded)
;J ITEM ESTIMA TED UNIT
NMBR DESCRIPTION UNITS QUAN PRICE TOTAL
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-..J 1 Connect to Existing Storm Sewer L.S. 1 750.00 $750.00
.., 2 15" RCP Class 5 Storm Sewer Pipe L.F. 12 22.00 $264.00
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3 Remove and Dispose Existing Catch Basin EA. 1 200.00 $200.00
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LJ 4 Standard 4' Dia. Storm Manhole EA. 1 1200.00 $1,200.00
I 5 Standard 4' Dia. Storm Cone Type Catch Basi EA. 1 1000.00 $1,000.00
LJ Estimated Construction $3,414.00
10% Contingency $341.40
I Total Estimated Stonn Sewer Cost $3,755.40
i..J City Cost Appropriation -79% of Turn Lane $2,966.77
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Foxburgh Crossing
"{ Utility and Street Improvements
.J City Project 02-47
Andover, Minnesota
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....J Section F. Street and Restoration Improvements
.., ITEM ESTIMA TED UNIT
....J NMBR DESCRIPTION UNITS QUAN PRICE TOTAL
--, 1 Remove & Dispose Existing Bituminous S.Y. 593 2.00 $1,186.00
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2 Remove & Dispose Existing Concrete Curb L.F. 504 4.00 $2,016.00
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....J 3 Remove & Dispose Existing Concrete Sidewal S.F 2715 1.00 $2,715.00
.., 4 Common Excavation C.Y. 272 6.00 $1,632.00
.J 5 Subgrade Preparation R.S 4.7 100.00 $470.00
.., 6 Aggregate Base Class 5 TN. 916 10.00 $9,160.00
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7 Surmountable Concrete Curb & Gutter L.F. 1025 8.50 $8,712.50
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.J 8 B618 Concrete Curb & Gutter L.F. 429 8.00 $3,432.00
.., 9 Concrete Valley Gutter EA. 1 1800.00 $1,800.00
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10 4" Concrete Sidewalk S.F. 2975 2.50 $7,437.50
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11 Adjust Existing Valve Box EA. 1 150.00 $150.00
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12 MnDot 2350 Type 4LV Bituminous Base TN. 304 32.00 $9,728.00
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c..J 13 MnDot 2350 Type 4LV Bituminous Wear TN. 240 34.00 $8,160.00
.., 14 Topsoil Borrow C.Y. 100 10.00 $1,000.00
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15 Seeding MnDot Mixture No. 600 AC. 3.7 750.00 $2,775.00
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....J Estimated Construction
$56,599.00
.., 10% Contingency $5,659.90
u Total Estimated Street & Rest. Cost $62,258.90
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Foxburgh Crossing
..., Utility and Street Improvements
j City Project 02-47
Andover, Minnesota
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....J Section G. City Cost for Turn Lane - Street & Restoration Improvements (MSA Funded)
..., ITEM ESTlMA TED UNIT
.J NMBR DESCRIPTION UNITS QUAN PRICE TOTAL
.., 1 Remove & Dispose Existing Bituminous S.Y. 173 2.00 $346.00
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2 Remove & Dispose Existing Concrete Curb L.F. 367 4.00 $1,468.00
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! 3 Remove & Dispose Existing Concrete Sidewal S.F 1725 1.00 $1,725.00
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.., 4 B618 Concrete Curb & Gutter L.F. 367 8.00 $2,936.00
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..J 5 Common Excavation C.Y. 198 6.00 $1,188.00
..., 6 Aggregate Base Class 5 TN. 237 10.00 $2,370.00
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7 4" Concrete Sidewalk S.F. 1725 2.50 $4,312.50
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..J 8 Adjust Existing Valve Box EA. 1 150.00 $150.00
I 9 MnDot 2350 Type 4LV Bituminous Base TN. 69 32.00 $2,208.00
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10 MnDot 2350 Type 4LV Bituminous Wear TN. 52 34.00 $1,768.00
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..J 14 Topsoil Borrow C.Y. 60 10.00 $600.00
.., 15 Seeding MnDot Mixture No. 600 AC. 0.15 750.00 $112.50
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Estimated Construction $18,471.50
I 10% Contingency $1,847.15
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L.J Total Estimated Street & Rest. Cost $20,318.65
City Cost Appropriation - 79% of Turn Lane $16,051.73
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February 18, 2003
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~ QUICKSTROMS ADDITION
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..J CITY PROJECT NO, 02-16
..., Watermain & Street Reconstruction
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Prepared by:
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Engineering Department
.., City of Andover
...J 1685 Crosstown Boulevard NW
.., Andover, MN 55304
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-l Feasibility Report
1 Quickstrom's Addition Watermain
U and Street Reconstruction
..,
....J City of Andover
Minnesota
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.J City Project No. 02-16
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I hereby certify that this Plan, Specification, or Special Provisions contained in
.., this proposal were prepared by me or under my direct supervision and that I am
L.J a duly Registered Professional Engineer under the laws of the State of
Minnesota.
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L.J ;l. /If /c3 l /._J~.;-;e0' :~-k,-^-,-./
Date I DAVID D. BERKOWITZ . No. 26757
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February 18, 2003 RE: Feasibility Report for Quickstrom's
-, Addition Watermain & Street
....J Reconstruction
City of Andover, Minnesota
.., City Project No. 02-16
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Honorable Mayor and City Council
.., City of Andover
I
LJ 1685 Crosstown Boulevard NW
Andover, MN 55304
.., Dear Mayor and City Council:
Li
With your authorization, we are pleased to submit this feasibility report for addressing the
.., potential for municipal watermain construction and street improvements for the Quickstrom's
I Addition neighborhood which is east of Round Lake Blvd. and 0.5 miles north of Bunker Lake
L.J Blvd. A neighborhood petition was submitted to study if it would be feasible to provide City water
"1 service to the neighborhood descrtbed herein. The neighborhood is also identified on the City
street overlay program as being in need of street reconstruction, which would be included with
LJ this project.
.., The proposed area currently is serviced with municipal sanitary sewer but has private wells for
.J their water service. Any utility work would be complimented with the reconstruction of the existing
street surfaces and include new concrete curb and gutter.
-, The proposed improvements consist of the installation of watermain and watermain services,
L.J reconstruction of streets to a 33-foot wide street, back of curb to back of curb (B/C to BlC) with
concrete curb and gutter. Parking would be allowed on both sides of the street.
..,
....J The total estimated cost of the street and watermain improvements is $339,498.14. These
estimated cost include construction cost, contingencies, and expenses (engineering,
,..., administration, fiscal, and legal).
L.J The proposed project would be funded by a combination of assessments and City funds. The
assessments would apply to the cost of the installation of the watermain and curb & gutter. The
-, cost of the street reconstruction is proposed to be funded by the Road and Bridge Fund. The
L.J residents' assessments are estimated at $231,535.33 for the proposed improvements. The City
costs are estimated at $176,615.11 for the proposed improvements.
.., We recommend that the City Council review this report, and if acceptable proceed with project
t.J implementation as proposed.
..,
L.J City of Andover Engineering Department
Sincerely,
-, (;) CJ' <- i
. . ... -~ I ----;:"":) ,
L.J . ( iov-r. {; Iv . ~.1---'7,
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David D. Berkowitz, P.E. <:_'::::>
-, City Engineer
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Table of Contents
..., Paae Number
....J 1,0 Introduction 1
--, 2,0 Conclusions and Recommendations
;,j 2.1 Conclusions 1
2.2 Recommendations 2
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...J 3,0 Propos'ed Improvements
3.1 Watermain 2
.., 3.2 Street 2
u 3.3 Storm Sewer 2
.., 4,0 Right-of-Way I Easements 3
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5,0 Permits 3
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u 6.0 Estimated Project Costs 3
.., 7,0 Funding I Assessments 4
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8,0 Proposed Project Schedule 4
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....J Appendix 5
Estimated Assessments 6
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L..J Exhibits
Cost Estimates
.., Drawings
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cJ 1,0 Introduction
~
. In February 2002, a neighborhood petition initiated a feasibility study for
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the installation of city water service in the Quickstrom's Addition
.., neighborhood east of Round Lake Blvd. and north of Bunker Lake Blvd. In
I addition to the watermain installation the existing road would be
....J reconstructed to 33-foot wide (Parking Allowed), BIC to BIC, with concrete
'"l curb and gutter.
J The neighborhood being evaluated is an urban lot subdivision currently
...... serviced with municipal sanitary sewer but on private wells. The area was
...J developed in the mid to late sixties. Sanitary sewer was installed in 1981
to this neighborhood. The city reconstructed the streets to bituminous
.., pavement with bituminous curb at that time.
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The improvements would consist of the installation of watermain and
.., watermain services, replacement of the streets under the City Overlay
u Program (the addition of concrete curb and gutter funded by the property
owner).
..,
...J The feasibility study area is located within South % of Section 29,
Township 32 North, Range 24 West. The project area is shown on the
.., project location map, Drawing No.1, which is located in the Appendix.
-..J
2.0 Conclusions and Recommendations
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...J 2,1 Conclusions
.., As a result of this study, we conclude that:
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1. The proposed area can be served with City water as
.., identified in the City Comprehensive water plan update
LJ dated June 1997.
2. The proposed watermain should be looped to provide a
.., stronger water distribution system in this area.
....J 3. Street Widening to 33-foot street, BIC to B/C, will allow on-
.., street parking.
4. The total estimated cost for the proposed watermain and
....J street improvements is $339,498.14 for a 33-foot street, SIC
.., to B/C. These estimated costs include construction costs,
contingencies, and expenses (engineering, administration,
....J fiscal, and legal).
5. The project is feasible from an engineering perspective.
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! 2.2 Recommendations
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-, As a result of these conclusions, we recommend that:
.J 1. The City Council reviews this report in detail.
-, 2, A neighborhood informational meeting is held to go
I over the results of the report,
-.J 3. A public hearing is held to determine if the project is carried
~ forward as presented.
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3,0 Proposed Improvements
..,
, The proposed improvements consist of the installation of watermain and
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watermain services, and reconstruction of the streets. The improvements
.., are detailed as follows:
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3,1 Watermain
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, The proposed watermain improvements consist of extending an 8-
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inch diameter watermain east from Round Lake Blvd. along 141$\
.., Lane to Quay Street, then north along Quay Street tying into the
....J existing watermain on the north side of 142nd Avenue NW.
.., The watermain would be located in the existing street right-of-way
,
....J and would be parallel to the existing sanitary sewer. Hydrants
would be placed in the appropriate locations for proper fire
.., protection.
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The proposed watermain improvements are shown on Drawing No.
.., 2, located in the Appendix.
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3.2 Streets
..,
u The proposed reconstruction is to widen the streets to 33 feet, SIC
to BIC, and construct concrete curb and gutter. This would bring
.., the streets to current standards and allow on-street parking. The
L.l current street condition consists of a 30 foot bituminous surface
with bituminous curb.
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LJ The existing street widths are shown on Drawing NO.3 and the
.., proposed reconstructed street widths are shown on Drawing No.4,
located in the Appendix.
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3.3 Storm Sewer
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....J It will be necessary to remove and replace one catch basin and
.., approximately 16 linear feet of storm sewer pipe to allow enough
room for the installation of the watermain
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-, 4,0 Right-of-Way I Easements
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.., For this project, there is no need for additional right-of-way to construct the
J watermain and street improvements.
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, 5,0 Permits
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--, The following permits and approvals will be required for the proposed
w improvements:
-, 1. Minnesota Department of Health (MDOH) for watermain extensions.
I 2. Coon Creek Watershed District (CCWD) for wetland impacts,
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floodplain impacts, and site grading and erosion control.
.., 3. Anoka County for improvements in county right-of-way on Round Lake
.J Blvd.
4. Other agencies as necessary.
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6,0 Estimated Project Costs
..,
;..J The total estimated cost of the proposed street and watermain
improvements is $339,498.14. These estimated costs include construction
.., costs, contingencies, and expenses (engineering, administration, fiscal,
;..J and legal).
.. These costs are estimated based upon preliminary design. The final costs
....J will be based upon actual work completed by the contractor and unit
prices bid for the project.
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--' The estimated project cost consists of the following items:
.., Total Estimated Project Costs
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Item Cost
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...J Watermain Construction (Table A) $92,447.33
Storm Sewer Construction (Table B) $4,242.65
.., Street Construction (Table C) $242,808.2E
L.l trotals $339,498.14
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..., 7,0 Funding I Assessments
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..., The project is proposed to be funded by a combination of assessments
I and City funds. It is proposed that City funds for the street improvement
....J portion of the project would be from the Road and Bridge Fund as
.., designated by the City Council. The residents would be assessed for
....J watermain, concrete curb and gutter, storm sewer, common excavation for
the curb and gutter, and restoration.
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;...J The assessments are estimated to be $231,535.33 for a 33-foot (Parking
Allowed), BIC to BIC, reconstructed street.
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...J The estimated cost for the 33-foot street (Parking Allowed), BIC to BIC, is
to be $132,783.20. The street cost is proposed to be picked up by the
.., City of Andover Street Overlay Fund.
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A detailed assessment worksheet is included in the Appendix.
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8,0 Proposed Project Schedule
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J If the project is initiated the project schedule would be as follow:
.., Neighborhood petition was received by the City Council February 22,2002
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Andover City Council orders preparation of feasibility report March 6, 2002
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...J A Neighborhood Informational meeting is held January 2003
,.., Andover City Council receives feasibility report February 2003
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A Public Hearing is held in front of the City Council March 2003
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..J Council Authorizes Preparation of Plans and Specs March 2003
.., City Council Approves Plans and Specifications April 2003
...J and Authorizes Advertisement for Bid
,.., Advertise in Anoka County Union & April 2003
LJ Construction Bulletin
.., Receive Bids May 2003
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City Council Awards Contract June 2003
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;,j Contractor Begins Construction (after school ends) June 2003
..., Contractor Completes Construction (before schools start) August 2003
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i Estimated Assessments
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l Project: 02-16 Quickstrom's Addition Waterain and Street Reconstruction
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.-, Feasibility Report Date: Januarv 10, 2003 Amount: $259,666.00
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Contract Award Date: Amount:
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...J Est. Contract Watermain $ 70,708.55
Storm Sewer $ 3,245.00
.., Streets $ 185,712.45
...J Amount: $259,666,00
.., Estimated Expenses
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Engineering $ 33,756.58
..., Aerial Mapping (1 % of street) $ 1,857.12
;..J Drainage Plan (0.3% of street/storm) $ 566.87
.., Administration (3%) $ 7,789.98
Assessing (1 %) $ 2596.66
...J Bonding (0.5%) $ 1298.33
.., Legal & Easement $ 2,000.00
Advertising $ 500.00
cj City Costs (includes inspection) $ 18,176.62
--, Street Signs $ 2,000.00
Testing $ 1,500.00
....J Construction interest $ 7,789.98
..., Total Estimated Expenses $ 79,832,14
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....J Expenses Multiplier 30.7442%
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u Estimated Project Cost Amount: $339,498.14
.., (Construction and Expenses)
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....J Trunk Source and Storaae
-, Watermain: Connection Charge 22 EA $ 2,146.00 $ 47,212.00
, Area Charge 10.9 AC $ 1,967.00 $ 21,440.30
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--, Total Trunk Source and Storaae $ 68,652.30
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Other Costs
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: (City Cost-streets) See Table D $ (173,606.33)
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(City Cost-park) $ (3,008.78)
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...J Total Amount to be Assessed $ 231,535,33
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Assessment Rate per Unit
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.., Assessment Rate Calculations
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1 Watermain
l Final Construction Cost $ 70,708.55
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Less City Cost $ -
-, Total Cost $ 70,708.55
I Plus Expenses 30.7442% $ 92,447.33
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Assessable Watermain Cost
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J $ 92.447.33 = $4,202.15 per Unit
22
.., 2 . Storm Sewer
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Final Construction Cost $ 3,245.00
--, Less City Cost $ -
I Total Cost $ 3,245.00
.J Plus Expenses 30.7442% $ 4,242.65
I Assessable Storm Sewer Cost
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$ 4.242.65 = $192.85 per Unit
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...J 3 Streets
.., Final Construction Cost $185,712.45
-..J Less City Cost $132.783.20
Total Cost $ 52,929.25
.., Plus Expenses 30.7442% $ 69,201.92
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Assessable Street Cost
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;..J $ 69.201.92 = $3,008.78 per Unit
23
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4 Trunk Watermain Area
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Total Area Charge $ 21,440.30
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LJ Assessable Watermain Area Cost
,.., $ 21.440.30 = $974.56 per Unit
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5 Watermain Connection= $2,146.00 per Unit
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LJ Assessment Summary
.., 1. Watermain $ 4,202.15
2. Storm Sewer $ 192.85
LJ 3. Streets $ 3,008.78
4. Trunk Watermain Area $ 974.56
.., 5. Watermain Connection 5; 2.146.00
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Assessment Rate per Unit S 10,524.34
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.., Street Related Costs (City Cost) Table D
-1 DIVISION III "STREETS & RESTORATION
.., 1 Temporary traffic control LS 1 $2,500.00 $2,500.00
2 Mill existing pavement to a 4" depth SY 46,770 $1.00 $46,770.00
..J 3 Remove B618 conc. curb & gutter LF 30 $6.50 $195.00
.., 4 Sawcut concrete driveway - Full depth LF 110 $3.50 $385.00
; 5 Remove conc. driveway SF 1350 $2.25 $3,037.50
..J 6 Saw cut existing bituminous pavement LF 475 $4.50 $2,137.50
..., 7 Remove bituminous driveway pavement SY 710 $3.00 $2,130.00
I 8 Common excavation CY 1229 $9.00 $11,061.00
--J
11 Aggregate base, Class 5 TN 650.00 $11.00 $7,150.00
.., 12 Sub grade preparation RS 15 $175.00 $2,625.00
, 13 MnDot 2350, Type LV 3, Bit. non-wearing course TN 472.00 $42.00 $19,824.00
....J
14 MnDot 2350, Type LV 4, Bit. wear course TN 315.00 $38.00 $11,970.00
--, 15 Tack GA 236 $2.00 $472.00
-.J 16 Concrete driveway (6" thick) SF 1350 $3.50 $4,725.00
17 Bituminous driveway pavement (match existing thickness) TN 100 $40.00 $4,000.00
--, 21 Remove, Salvage and Reinstall Mailboxes EA 23 $60.00 $1,380.00
I $350.00
....J 22 Pavement marking LS 1 $350.00
Division 1/1 Subtotal $120,712.00
--, . +10% Continaencies $12,071.20
....J Estimated Construction Costs $132,783.20
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..J Curb Related Costs Table E
-. DIVISION III " STREETS & RESTORATION
.J 8 Common excavation CY 500 $9.00 $4,500.00
9 Sunnountable concrete curb & gutter LF 2650 $8.00 $21,200.00
--, 10 B618 concrete curb & gutter LF 325 $10.00 $3,250.00
.J 18 Pulverized topsoil borrow (LV) CY 440 $16.00 $7,040.00
19 Seeding AC 0.75 $1,450.00 $1,087.50
-, 20 Sod SY 2944 $3.75 $11,040.00
.J Division III Subtotal $48,117.50
-, +10% Contingencies $4,811.75
j Estimated Construction Costs $52,929.25
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J FEASIBiliTY REPORT
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n WOODLAND ESTATES 4TH ADDITION
J
J CITY PROJECT 02-49
J STREET AND UTILITY IMPROVEMENTS
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u CITY OF ANDOVER, MINNESOTA
J
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Date: February 18, 2003
J Comm. No, 12716-01
TKDA 1500 Piper Jaffray Plaza
J 444 Cedar Street
Saint Paul, MN 55101-2140
"1 ENGINEERS. ARCHITECTS. PLANNERS (651) 292-4400
U (651) 292-0083 Fax
www.tkda.com
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'I TKDA
I
w ENGINEERS. ARCHITECTS. PLANNERS 1500 Piper Jaffray Plaza
444 Cedar Street
.., Saint Paul, MN 5510t-2140
I
:..J
(651) 292-4400
.., February 13, 2003 (651) 292-0083 Fax
www.tkda.com
i...J
" 1
i Honorable Mayor and City Council
L.J
City of Andover
.., 1685 Crosstown Boulevard NW
u Andover, Minnesota 55304
~,
J Re: Woodland Estates 4th Addition
Public Improvements Feasibility Report
i City Project 02-49
I City of Andover, Minnesota
u TKDA Commission No. 12716-01
'1
;.J Honorable Mayor and City Council:
.., We are pleased to submit this Feasibility Report for the public improvement for the proposed Woodland
L.J Estates 4th Addition development. The Feasibility Report was authorized by the City Council on
December 17,2002, upon receiving a petition for the public improvements from the Developer Woodland
, Development Corporation of Ham Lake, Minnesota. The proposed development consists of 35.9 acres
L.J located north of Woodland Estates 2nd Addition and west of Nightingale Street.
, 1 The estimated cost of the proposed public improvements is $1,581,165, including estimated construction,
City expenses for engineering, fiscal legal and administration.
u
.., The project is proposed to be funded with City funds for trails, trunk sanitary sewer, trunk watennain and
with special assessments to the Developer. The estimated City cost is $93.581, and the estimated cost to
L.J the Developer is $1,816,471. The estimated assessments include lateral utility improvement costs,
sanitary sewer and watennain area and connection charges, and estimated seal coating costs. The total
, cost of the project is $ 1,910,052.
L.J
We recommend that the City Council, Staff, and Developer review this Report, and if acceptable, proceed
.., with the project as described in this Feasibility Report.
L.J
Sincerely,
, ,
, c l'
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- - f
...., Paul T. Homby, P.E.
L.J PTH:mrk
Enclosure
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L.J
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
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'..J TKDA SAINT PAUL, MINNESOTA
-1 ENGINEERS. ARCHITECTS. PlANNEPS FEBRUARY 18, 2003
....J
....,
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. FEASIBILITY REPORT
)
u WOODLAND ESTATES 4TH ADDITION
...,
, CITY PROJECT 02-49
:.....J'
STREET AND UTILITY IMPROVEMENTS
-1
.J CITY OF ANDOVER, MINNESOTA
I
w TKDA COMMISSION NO. 12716-01
'1
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I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I
. '\ am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
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Paul T. Hornby, P.E.
-, License No. 23359
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.....l WOODLAND ESTATES 4TH ADDITION
CITY PROJECT 02-49
--, STREET AND UTILITY IMPROVEMENTS
;..J CITY OF ANDOVER, MINNESOTA
COMMISSION NO,12716-01
"\
.J TABLE OF CONTENTS
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I PAGE NO.
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.,. SECTION I. EXECUTIVE SUMMARY ................................................................................... 1
l) SECTION II. INTRODUCTION AND INITIATION OF REPORT.............................................. 1
r) SECTION III. PROPOSED IMPROVEMENTS ........................................................................ 2
~ SECTION IV. RIGHTS-OF-WAY AND EASEMENTS .............................................................. 6
'"1 SECTION V. MAINTENANCE IMPACT .................................................................................. 6
d SECTION VI. PERMITS.................................... ...................................................................... 6
') SECTION VII. ESTIMATED PROJECT COST.......................................................................... 6
u SECTION VIII. FINANCING OF IMPROVEMENTS ................................................................... 7
.., SECTION IX. PROJECT ASSESSMENTS .............................................................................. 7
L.1 SECTION X. PROPOSED PROJECT SCHEDULE ................................................................ 8
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" APPENDIX
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"l ESTIMATED SPECIAL ASSESSMENTS ..................................................................................... 4
. I ESTIMATE OF PROBABLE COST .............................................................................................. 8
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PROJECT LOCATION MAP ......................................................................................................... 1
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I PROPOSED IMPROVEMENT EXHIBITS .................................................................................... 8
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....1 WOODLAND ESTATES 4TH ADDITION
CITY PROJECT 02-49
., STREET AND UTILITY IMPROVEMENTS
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u CITY OF ANDOVER, MINNESOTA
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LJ I. EXECUTIVE SUMMARY
" ) The proposed project consists of the construction of sanitary sewer, watermain, storm
L.1
sewer, streets, sidewalk, and a multi-use trail. The proposed project can be served with the
"\ mentioned public utilities, providing a looped water distribution system, internal storm
~ sewer and pond system with controlled discharge, and sanitary sewer system.
)
L.1 The costs associated with the project include City participation for the construction of the
, .~ multi-use trail, over-sizing street width for an on-street bike route, over-sizing and extra-
i depth of the sanitary sewer, deferred lateral benefit for watermain (financed with City
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watermain trunk funds until development occurs east of Nightingale Street), and over-
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sizing of watermain. The estimated costs to the developer for the proposed improvements,
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including construction cost, engineering, City expenses and trunk source and storage is
., $1,816,471. The estimated City participating costs are $93,581. The total project cost is
L.1 estimated to be $1,910,052.
.-..
0 The project is feasible from an engineering standpoint to provide public services to the
-", proposed development. The economic feasibility will need to be determined by the
developer.
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-.1 II, INTRODUCTION AND INITIATION OF REPORT
'-1 This Feasibility Report was authorized by the Andover City Council on December 17, 2002,
u to address the feasibility of constructing street and utility improvements to serve the
"I proposed Woodland Estates 4th Addition development. The Feasibility Report was
tJ petitioned by the developer, Woodland Development Corporation, in Ham Lake,
. i Minnesota.
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The proposed Woodland Estates 4th Addition development consists of 81 residential lots
-1 on 35.9 acres located in the north half of the southwest quarter of Section 22, Township 32
,
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:J' North, Range 24 West, in the City of Andover, Anoka County Minnesota. The proposed
"1 development is bounded by Woodland Estates 2nd Addition to the south, Nightingale
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......l Street to the east, vacant land to the west, Nightingale Estates 3rd Addition and rural
.. parcels to the north.
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The Appendix of this Report includes a site location map of the proposed development.
.-'
......J 111, PROPOSED IMPROVEMENTS
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;J The Preliminary Plat, Grading, Drainage, Utility, and Erosion Control plans have been
-). prepared by the Developer's Engineer, Hakanson Anderson Associates, Inc. The
LJ preliminary design for the public improvements, streets, sanitary sewer, and watermain are
prepared by TKDA, Inc., utilizing the information prepared by the developer.
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L.1 The site grading is to be performed by the developer's contractor, surveyed and certified
0 for conformance with the City approved grading plan, prior to the construction of the public
. J improvements.
-I A. SANITARY SEWER
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..., The proposed sanitary sewer improvements consist of approximately 210 feet of
;...j 1O-inch diameter trunk sewer and 4,805 feet of 8-inch diameter lateral sewer. The
....... trunk sanitary sewer will extend north from the existing stub in Raven Street in the
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d Woodland Estates 2nd Addition, to 152nd Lane NW. Over-sizing costs for
-, increased sewer pipe diameter greater than 8-inches and increased depth for the
LJ trunk sanitary sewer are financed by the City for this segment. Extra-depth lateral
.,-\ sanitary sewer is to extend easterly along 152nd Lane NW to Quinn Street NW,
...J and extending to the north plat line along Quinn Street NW. Extra-depth lateral
sanitary sewer also extends in Uplander Street NW, north of 152nd Lane NW.
., These lateral sanitary sewer segments are to be extended extra-depth to serve
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approximately 57 acres north of this proposed plat and the associated extra~epth
~ costs for increased sewer pipe depth for the sanitary sewer are financed by the
l .I City. For the purpose of this Report, the developer has requested extra-depth
, 1 sanitary sewer to be included in 152nd Lane NW from Raven Street NW to the west
u plat boundary, to potentially serve a 5 acre parcel. The extra-depth costs
--, associated with this segment of lateral sanitary sewer is the responsibility of the
u developer. The remainder of the lateral sanitary sewer is to be constructed in
, T Uplander Street, Swallow Street NW, Partridge Street NW, 152nd Lane NW, and
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J the remainder of Raven Street NW. The lateral sewer pipe costs are the
J responsibility of the developer. Lateral sanitary sewer is to be constructed at a
depth to serve the proposed development and available to adjacent properties.
J Sanitary services to individual parcels will be 4-inches in diameter, extending from
the sewer pipe to the right-of-way line. Three additional services will be extended to !
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J an adjacent lot located outside of the plat area, north of 152nd Lane NW and west
of Nightingale Street. The future development ghost plat indicates the potential for
three lots fronting on 152nd Lane NW. The additional cost for the three services will
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T1 Exhibits for the proposed sanitary sewer improvements are in the Appendix of this
L.J Report.
'1 B. WATERMAIN
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J The proposed watermain improvements consist of approximately 2,850 feet of 10-
inch trunk watermain in 152nd Lane NW and Nightingale Street, 1,000 feet of 6-
J inch lateral watermain in the three cul-de-sac streets north of 152nd Lane NW and
hydrant leads, and approximately 1,970 feet of 8-inch watermain throughout the
J remainder of the development. The watermain in Uplander Street NW and Swallow
Street NW, south of 152nd Lane NW, will be looped through utility easements to
ri' 152nd Lane NW. The existing watermain along the west side of Nightingale Street
J will be extended to the north of 152nd Lane NW, terminating with a hydrant for
maintenance purposes. Over-sizing costs for increased watermain pipe diameter,
J gate valves, and fittings for the trunk watermain greater than 8-inches in diameter
are financed by the City. The 6-inch and 8-inch lateral watermain costs are the
:r responsibility of the developer. The extension of the trunk watermain in Nightingale
Street will have one half of the costs deferred for benefiting properties to be
J developed east of Nightingale Street. Water services to individual parcels will be
1-inch in diameter, extending from the watermain to the right-of-way line. Three
J additional services will be extended to an adjacent lot located outside of the plat
area, north of 152nd Lane NW and west of Nightingale Street. The future
'J development ghost plat indicates the potential for three lots fronting on 152nd Lane
NW. The additional cost for the three services will be included in the assessed
U project cost.
U' 3 12716-01
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X, PROPOSED PROJECT SCHEDULE
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-) The proposed project schedule is as follows:
\" 1. City Council Receives Feasibility Report February 18, 2003
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- , 2. City Council Waives Public Hearing February 18, 2003
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,) 3. City Council Orders Project and Authorizes Engineer February 18, 2003
: to Prepare Plans and Specifications
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4. Engineer Submits Plans for Council Approval and April 15, 2003
. I Receives Authorization to Advertise for Bids
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5. Advertise in Official Newspaper April 18, 2003
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w 6. Advertise in Construction Bulletin April 18, 2003
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-1 7. Open Bids May 9, 2003
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~ 8. City Council Receives Bids and Awards Contract May 20, 2003
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~ 9. Contractor Begins Construction June 2, 2003
-, 10. Substantial Completion August 15, 2003
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-'-. 11. Contractor Completes Construction August31,2003
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J Estimated-Andover Special Assessments
J Project Name: Woodland Estates 4th Addition Project No. : 02-49
J Feasibility Report February 10, 2003 Amount: $ 1 ,243,968.00
Contract Award Date: Amount:
Estimated Construction Sanitary Sewer $ 308,910.25
J Watermain $ 281,583.50
Storm Sewer $ 270,352.50
Streets, Sidewalk, Restoration $ 3n,500.75
Trails $ 5,621.00
J Amount: $ 1,243,968.00
Estimated EXDenses
Engineering: $ 98,000.00
J Aerial Mapping (1% of street) $ 3,n5.01
Drainage Plan (0.3% of streellstorm) $ 1,943.56
Administration (3%) $ 37,319.04
Assessing (1 %) $ 12,439.68
J Bonding (0.5%) $ 6,219.84
Legal & Easement $ 5,000.00
Advertising $ 500.00
City Costs (includes inspection) $ 95,000.00
1 Street Signs $ 6,000.00
Testing $ 6,000.00
U', Construction Interest $ 65,000.00
Total Estimated Expenses $ 337,197.13
J Expenses Multiplier 27.1066%
estimated Profect Cost Amount: $ 1,581,165.13
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Trunk Source end StoreQe
r-, Watermain: Connection Charge 81 EA $ 2,146.00 $ 173,826.00
U Area Charge 34.11 AC $ 1,967.00 $ 67,094.37
Lateral Charge o LF $ - $ -
San. Sewer: Connection Charge 81 EA $ 341.00 $ 27,621.00
J Area Charge 34.11 AC $ 1,252.00 $ 42,705.72
Lateral Charge o LF $ - $ -
Storm Sewer. Area Charge OAC $ - $ .
J Total Trunk Source and StoraQe $ 311,247.09
J Other Costs
Seal Coating 17,640 SY $ 1.00 $ 17,640.00
City Costs: Bike Trail. Off-Street $ (5.621.00)
J (Includes expenses muttiplier) Street extra-width lor On-Street Bike Route $ (9,553.50)
Sanitary Sewer Over-sizing/Extra-depth $ (24.354.00)
Watermain . Delerred Assessments $ (3.878.60)
Watermain - Over-sizing $ (30,217.00)
Expenses 27.1066% $ 119.956.97)
M City Cost Sub-total $ (93.581.07)
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Total Amount to be Assessed $ 1,816,471.14
J Assessment Rate per Unit
$1,816,471.14 = $ 22,425_57 Unit
J 81
J City Project 02-49 1 12716-01
J Woodland Estates 4th Addition
Street and Utility Improvements
J City Project No. 02-49
A. SANITARY SEWER
..,
J Item Unit
No.. Description Quantity Unit Erice Amount
J 1 Connect to Ex. San. Sewer 2 EA $ 1,800.00 3,600.00
2 8" PVC SDR 35 (0-10' depth) 1,220 LF $ 24.00 29,280.00
,.., 3 8" PVC SDR 35 (10-15' depth) 1,125 LF $ 26.00 29,250.00
J 4 8" PVC SDR 35 (15-20' depth) 640 LF $ 29.00 18,560.00
5 8" PVC SDR 35 (20-25' depth) 1,300 LF $ 34.00 44,200.00
J 6 8" PVC SDR 35 (25-30' depth) 520 LF $ 40.00 20,800.00
7 8" PVC SDR 35 Clean-out 20 LF $ 20.00 400.00
8 Rock Trench Stabilization 400 CY $ 22.00 8,800.00
.., 9 Standard Manhole 20 EA $ 1,600.00 32,000.00
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~ 10 Extra Depth Manhole (over 10') 145 LF $ 125.00 18,125.00
11 4" X 8" Wye 84 EA $ 65.00 5,460.00
,..., 12 4" PVC Sch 40 Service Pipe 3,025 LF $ 10.00 30,250.00
J 13 4" Service Clean out 84 EA $ 75.00 6,300.00
14 Jet Clean Sewers 4,665 LF $ 1.50 6,997.50
..., 15 Televise Sanitary Sewer Mains 4,665 LF $ 1.00 4,665.00
J Subtotal 258,687.50
Contingencies 25,868.75
l Estimated Construction Cost $284,556.25
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Street and Utility Improvements
-, City Project No. 02-49
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'--, C. WATERMAIN
...J Item Unit
No.. Description Quantity Unit Erica Amount
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L.1 1 Connect to Existing Watermain 3 EA $ 1,000.00 3,000.00
2 Salvage Existing Hydrant & Gate Valve 3 EA $ 650.00 1,950.00
.. 3 6" DIP CI 52 Watermain 1,000 LF $ 18.00 18,000.00
u 4 8" DIP CI 52 Watermain 4,817 LF $ 22.00 105,974.00
5 6" Gate Valve & Box 11 EA $ 700.00 7,700.00
.--, 6 8" Gate Valve & Box 14 EA $ 850.00 11,900.00
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c..J 7 Hydrant 11 EA $ 1,700.00 18,700.00
8 Install Salvaged Hydrant & Gate Valve 3 EA $ 1,050.00 3,150.00
~l 9 Ductile Iron Fittings 5,405 LB $ 3.00 16,215.00
...J 10 1" Corporation 84 EA $ 60.00 5,040.00
11 1" Type K Copper Service 3,120 LF $ 8.00 24,960.00
. 1 12 1" Curb Stop & Box 84 EA $ 100.00 8,400.00
J Subtotal 224,989.00
Contingencies 22,498.90
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~ Estimated Construction Cost $247,487,90
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Street and Utility Improvements
, City Project No. 02-49
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.-, 0, Watermain - Over-sizing for Trunk Facilities
.J Item Unit
- , No... Description Quantity Unit ~ Amount
w 1 10" DIP CI 52 WM (Over-sizing 8") 2,850 LF $ 8.00 22,800.00
.., 2 10" Gate Valve (Over-sizing 8") 8 EA $ 400.00 3,200.00
3 Ductile Iron Fittings (Over sizing 8") 490 LB $ 3.00 1 47000
,-) Subtotal 27,470.00
-, Contingencies 2,747.00
..J Estimated Construction Cost $30,217,00
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.-, Trunk Watermain - Nightingale Street
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LJ Item Unit
-, No... Description Quantity Unit ~ Amount
...J 1 8" DIP CI 52 WM 108 LF $ 22.00 2,376.00
2 8" Gate Valve 1 EA $ 850.00 850.00
--, Ductile Iron Fittings LB $
.J 3 100 3.00 300 00
Subtotal 3,526.00
Contingencies 352.60
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J Estimated Construction Cost $3,878.60
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Street and Utility Improvements
--, City Project No. 02-49
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.. E, STORM SEWER
--.J Item Unit
- 1 No.. Description Quantity 11nil Erica Amount
.....J 1 Connect to Existing Catch Basin Manhole 1 EA $ 1,000.00 1,000.00
2 Connect to Existing Storm Sewer 1 EA $ 750.00 750.00
-1 3 12" RCP Storm Sewer CI V 560 LF $ 22.00 12,320.00
.....J 4 15" RCP Storm Sewer CI V 1,990 LF $ 24.00 47,760.00
5 18" RCP Storm Sewer CI V 300 LF $ 26.00 7,800.00
.. 6 21" RCP Storm Sewer CIIII 1,200 LF $ 30.00 36,000.00
...J 7 24' RCP Storm Sewer CIIII 180 LF $ 34.00 6,120.00
8 30' RCP Storm Sewer CIIV 555 LF $ 45.00 24,975.00
"\ 9 Catch Basin 10 EA $ 1,250.00 12,500.00
--.J 10 Catch Basin Manhole 48" Diameter 15 EA $ 1,450.00 21,750.00
11 Catch Basin Manhole 60" Diameter 7 EA $ 2,000.00 14,000.00
-1 12 Catch Basin Manhole 72' Diameter 2 EA $ 3,000.00 6,000.00
L.1 13 15" RCP Flared End Section wrrrash Guard 7 EA $ 1,100.00 7,700.00
14 21" RCP Flared End Section wrrrash Guard 5 EA $ 1,500.00 7,500.00
.. 15 24" RCP Flared End Section wrrrash Guard 1 EA $ 1,700.00 1,700.00
....J 16 30' RCP Flared End Section wrrrash Guard 1 EA $ 2,400.00 2,400.00
17 Riprap 200 CY $ 75.00 15,000.00
-. 18 Pond Outlet Structure 48' Diameter 1 EA $ 2,500.00 2,500.00
--.J 19 Pond Outlet Structure 60" Diameter 1 EA $ 3,500.00 3,500.00
20 Drainage Structure Special 1 EA $ 2,500.00 2,500.00
. 1 21 Silt Fence 1,000 LF $ 3.00 3,000.00
22 Seeding 6 AC $ 1,500.00 9 000 00
--.J Subtotal 245,775.00
-"\ Contingencies 24,577.50
...J Estimated Construction Cost $270,352.50
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Street and Utility Improvements
" City Project No. 02-49
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.., F, STREETS, SIDEWALK, AND RESTORATION
--J Item Unit
No.. Description Quantity Unit Erice Amount
- 1
--.J 1 Mobilization 1 LS $ 45,000.00 45,000.00
2 Remove Bituminous Pavement 350 SY $ 5.00 1,750.00
-1 3 Common Excavation (CV) 600 CY $ 3.00 1,800.00
cJ 4 Granular Borrow from Site (CV) 600 CY $ 3.00 1,800.00
5 Subgrade Preparation 57.0 RS $ 150.00 8,550.00
.. 6 Aggregate Base CL. 5 4,075 TN $ 13.00 52,975.00
cJ 7 Con. Curb & Gutter Surmountable 10,200 LF $ 8.00 81,600.00
8 Bituminous Base Course 1,750 TN $ 36.00 63,000.00
'\ 9 Bituminous Wear Course 1,170 TN $ 38.00 44,460.00
~ 10 Roadside Seeding Mix 900 AC $ 1,500.00 0.00
11 4" Concrete Walk 8,950.0 SF $ 3.75 33,562.50
-~ Subtotal 334,497.50
:
LJ Contingencies 33,449.75
... Estimated Construction Cost $367,947,25
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Street and Utility Improvements
-.., City Project No. 02-49
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-. G, STREET - Extra Width for On-Street Bike Route
--.J Item Unit
.tio.. Description Quantity Unit .E.ric.e Amount
-1
-J 1 Aggregate Base CL. 5 215 TN $ 13.00 2,795.00
2 Bituminous Base Course 95 TN $ 36.00 3,420.00
-1 3 Bituminous Wear Course 65 TN $ 38.00 2 470 00
J Subtotal 8,685.00
Contingencies 868.50
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J Estimated Construction Cost $9,553.50
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Street and Utility Improvements
--, City Project No. 02-49
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.. H, TRAILS
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c.J Item Unit
No.. Description Quantity Unit Erice Amount
--,
-.J 1 Common Excavation 70 CY $ 8.00 560.00
2 Granular Borrow from Site (CV) 10 CY $ 3.00 30.00
.. 3 Aggregate Base CL. 5 50 TN $ 13.00 650.00
c.J 4 Bituminous Wear Course 85 TN $ 42.00 3,570.00
5 Topsoil 10.0 CY $ 15.00 150.00
.. 6 Roadside Seeding Mix 900 0.1 AC $ 1,500.00 150.00
u Subtotal 5,110.00
Contingencies 511.00
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...J Estimated Construction Cost $5,621,00
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-, @ FEASIBILITY STUDY
...J CITY OF ANDOVER WOODLAND ESTATES
4TH ADDITION
-',
....J ~ TKDA LOCATION MAP
~ I=Fl I ANDOVER,
~ 101.. TZ. KING, DUVALL ANDERSON
-, AND ASSOCIATES INCORPORATED MINNESOTA
. 0 1000 2000
~ .liO ENGINEERS' ARCHITECTS. PLANNERS SAINT PAUL, tr.4INNESOTA SCAIL .. FtEr
--.J - . COMM. NO. 12716-01
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; 1 11 11 r=---'1 F=l 11 11 r 1 t~ ~ r===1 ~ F=1 F=1 F---4 F--=l f . ,-,
J
J
J FEASIBILITY REPORT
J
J
J
J SHADY OAK COVE
J CITY PROJECT 02-48
J STREET AND UTILITY IMPROVEMENTS
J
J CITY OF ANDOVER, MINNESOTA
J
J
J
J Date: February 18, 2003
Comm, No, 12715-01
J
JTKDA 1500 Piper Jaffray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
J ENGINEERS. ARCHITECTS. PLANNERS (651) 292-4400
(651) 292-0083 Fax
www.tkda.com
J
'""""'!
U
-, TKDA
~ ENGINEERS. ARCHITECTS. PLANNERS 1500 Piper Jaffray Plaza
444 Cedar Street
, , Saint Paul, MN 55101-2140
:...J
(651) 292-4400
.., February 13, 2003 (651) 292-{)()83 Fax
LJ www.tkda.com
Honorable Mayor and City Council
. 1 City of Andover
LJ 1685 Crosstown Boulevard NW
Andover, Minnesota 55304
...,
....J Re: Shady Oak Cove
~ -1 Public Improvements Feasibility Report
City Project 02-48
....J City of Andover, Minnesota
TKDA Commission No. 12715-01
..,
1--1
-, Honorable Mayor and City Council:
....J We are pleased to submit this Feasibility Report for the public improvement for the proposed
.., Shady Oak Cove development. The Feasibility Report was authorized by the City Council on
:..J December 17,2002, upon receiving a petition for the public improvements from the developer
Emmerich Development Corporation of Andover, Minnesota. The proposed development
.., consists of 12.5 acres located south of 161 st A venue North, east of Hanson Boulevard and west
....J of Chesterton Commons North 2nd Addition.
--, The estimated cost of the proposed public improvements is $348,402, including estimated
J construction, City expenses for engineering, fiscal legal and administration, and trunk source and
storage.
-j
LJ The project is proposed to be funded with special assessments to the developer. The estimated
assessments include lateral utility improvement costs, sanitary sewer and watermain area and
. , connection charges, and estimated seal coating costs.
LJ
We recommend that the City Council, Staff, and Developer review this report, and if acceptable,
..., proceed with the project as described in this Feasibility Report.
'-.J
Sincerely,
. 1
....J c- ----=' \ \
- .
-
.., Paul T. Hornby, P.E.
,--I
....,
U
r, An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
L1
..,
....J
.~
1
:.J TKDA SAINT PAUL, MINNESOTA
FEBRUARY 18, 2003
..,
ENGINEERS' ARCHITECTS' PLANNERS
u
-,
LJ
FEASIBILITY REPORT
.,
....J SHADY OAK COVE
...,
....J CITY PROJECT 02-48
STREET AND UTILITY IMPROVEMENTS
~ I
~ CITY OF ANDOVER, MINNESOTA
......
.
L..J COMMISSION NO. 12715-01
'1
...J
-,
LJ
I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I
-, am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
:.J
~1 C ~,
;j -- .
Paul T. Hornby, P.E.
-, License No. 23359
W
'1
...J
...
U
"1
~
..
L.1
..,
L1
;1 i 12715-01
....J
..,
I
~
..
.
....J SHADY OAK COVE
~ \ STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 02-48
;..j CITY OF ANDOVER, MINNESOTA
.., COMMISSION NO,12715-01
,
~
TABLE OF CONTENTS
~1
-1 PAGE NO.
.., SECTION I. EXECUTIVE SUMMARY ................................................................................... 1
....J
SECTION II. INTRODUCTION AND INITIATION OF REPORT.............................................. 1
-, SECTION III. PROPOSED IMPROVEMENTS ........................................................................2
:.....l SECTION IV. RIGHTS-OF-WAY AND EASEMENTS .............................................................. 4
.., SECTION V. MAINTENANCE IMPACT .................................................................................. 4
w SECTION VI. PERMITS............................................................................................. ............. 4
-, SECTION VII. ESTIMATED PROJECT COST.......................................................................... 5
....J SECTION VIII. FINANCING OF IMPROVEMENTS ................................................................... 5
-, SECTION IX. PROJECT ASSESSMENTS .............................................................................. 5
1
LJ SECTION X. PROPOSED PROJECT SCHEDULE ................................................................ 6
....,
, I APPENDIX
-
-, PAGES
~
-, ESTI MATED SPECIAL ASSESSMENTS ..................................................................................... 4
:..J ESTIMATE OF PROBABLE COST ..............................................................................................4
PROJECT LOCATION MAP......................................................................................................... 1
,
;..j PROPOSED IMPROVEMENT EXHIBITS .................................................................................... 4
..,
..J
. 1
....J
..,
:...1
..,
L1
.", ii 12715-01
,
L.1
...,
....J
~
u SHADY OAK COVE
STREET AND UTILITY IMPROVEMENTS
-\ CITY PROJECT 02-48
:...i CITY OF ANDOVER, MINNESOTA
1
;.J I. EXECUTIVE SUMMARY
. I The proposed project consists of the construction of sanitary sewer, watermain, storm
...J
sewer, and streets. The proposed project can be served with the mentioned public utilities,
.., providing a water distribution system, internal storm sewer and pond system with a
..j controlled discharge, and sanitary sewer system.
-I
, The estimated costs to the developer for the proposed improvements, including
oJ
construction cost, engineering, City expenses and trunk source and storage is $348,402.
-,
L.1 The project is feasible from an engineering standpoint to provide public services to the
~ proposed development. The economic feasibility will need to be determined by the
...J developer.
~
,
U II. INTRODUCTION AND INITIATION OF REPORT
-, This Feasibility Report was authorized by the Andover City Council on December 17, 2002,
'-J
to address the feasibility of constructing street and utility improvements to serve the
-, proposed Shady Oak Cove development. The Feasibility Report was petitioned by the
0 developer, Emmerich Development Corporation, in Andover, Minnesota.
-,
W The proposed Shady Oak Cove development consists of 16 residential lots on 12.5 acres
located in the northwest quarter of the southwest quarter of Section 14, Township 32
..
;..j North, Range 24 West, in the City of Andover, Anoka County Minnesota. The proposed
development is bounded by Hanson Boulevard to the west, 161st Avenue NW to the north,
r the proposed Maple Hollow development and Crane Street NW to the east and a rural
~
parcel to the south.
i
....J The Appendix of this Report includes a site location map of the proposed development.
..,
~
. ,
.J
. \ 1 12715-01
....J
...,
i
~
~
w III. PROPOSED IMPROVEMENTS
-, The Preliminary Plat, Grading, Drainage, Utility, and Erosion Control plans have been
:..J
prepared by the Developer's Engineer, LSJ Engineering. The preliminary design for the
.., public improvements, streets, sanitary sewer, and watermain are prepared by TKDA, Inc.,
I
L.1
utilizing the information prepared by the developer.
"\
....J The site grading is to be performed by the developer's contractor, surveyed and certified
4 for conformance with the City approved grading plan, prior to the construction of the public
....J improvements.
.., A. SANITARY SEWER
u
., The proposed sanitary sewer improvements consist of approximately 770 feet of
L-.J 8-inch diameter lateral sewer. The lateral sanitary sewer will extend west from the
existing stub in 160th Avenue NW in the Chesterton Commons North, 2nd Addition to
~
--.J the intersection of Eagle Street NW, then northerly along Eagle Street NW to the
cul-de-sac, and southerly from 160th Avenue NW in Eagle Street to the south plat
-1 boundary. The lateral sewer pipe costs are the responsibility of the developer. Lateral
I
;.J
sanitary sewer is to be constructed at a depth to serve the proposed development
-, and available to the adjacent property to the south. Sanitary services to individual
u parcels will be 4-inches in diameter, extending from the sewer pipe to the right-of-way
.., line.
,j
.., The sanitary sewer for this proposed development will discharge to the Chesterton
W Commons lift station constructed under City Project 98-34, and the development will
be subject to a lift station connection charge as a tributary utility benefit.
"\
;.J Exhibits for the proposed sanitary sewer improvements are in the Appendix of this
-'t Report.
.J
B. WATERMAIN
.
u The proposed watermain improvements consist of approximately 260 feet of 6-inch
.., lateral watermain in the cul-de-sac of Eagle Street NW, and approximately 590 feet of
.J 8-inch watermain in 160th Avenue NW, extended from the existing stub in Chesterton
.. Commons North 2nd Addition, and south of 160th Avenue NW in Eagle Street NW to
Li
~1 2 12715-01
u
..,
i
....J
-.
..J the south plat boundary. The lateral watermain costs are the responsibility of the
-. developer. Water services to individual parcels will be 1-inch in diameter, extending
..J from the watermain to the right-of-way line.
--, Exhibits for the proposed watermain improvements are in the Appendix of this Report.
.J
.., C. STORM SEWER
..J
Surface water runoff within the proposed development will be collected by a storm
-1 sewer system, conveyed to storm water management ponds, and discharged at a
....J controlled rate downstream. All storm sewer is designed based upon 10-year design
.., storm frequency and the ponds to a 100-year design storm frequency. Emergency
J overflow outlets are provided on the developer's grading and drainage plans to allow
. 1 surface water runoff greater than the design storm frequency to flow overland before
o....J impacting adjacent residential structures.
...,
The proposed storm sewer consists of approximately 580 feet of storm sewer pipe,
~J
varying in diameter from 12-inches to 21-inches.
-\
:.,..0 Maintenance vehicle access will be provided to the storm water management ponds
rO\ along the storm sewer alignment.
w
Exhibits for the proposed storm drainage system improvements are in the Appendix
.., of this Report.
..J
'1 D. STREETS
L.J
Streets within the plat will be public, and have uniform width of 33 feet back to back of
...., curb.
:....J
..., The street section consists of 1-inch of bituminous wearing course, and 1.5-inches of
....J bituminous base course placed over 4 inches of class 5-aggregate base. The streets
...., will have surmountable concrete curb and gutter along both sides and the temporary
u cul-de-sac located at the south plat boundary on Eagle Street NW.
-, The developer will grade the streets to within 0.2 feet of the subgrade elevation. The
u streets shall meet City requirements and have a 6-inch crown with 0.5% minimum
..., grade and 7% maximum grade. Grades within 30 feet of street intersections shall not
,
.J
....., 3 12715-01
~
r
;..j
,
.J exceed 3%. Boulevards are proposed to have a positive 2% grade from the back of
I curb to a distance of 8 feet behind the back of curb.
_1
Exhibits for the proposed street improvements are in the Appendix of this report.
..,
,
..J E. RESTORATION
"\ Areas disturbed by the construction of the public improvements will be seeded,
.J
fertilized and mulched to provide temporary vegetation for erosion control.
-, Permanent turf establishment adjacent to existing improved properties will be
c.J installed as lawn sod (located in areas disturbed by construction activities, adjacent to
! existing lawns is required).
..J
. T IV, RIGHTS-OF-WAY AND EASEMENTS
;J
Rights-of-way and easements will be dedicated by the developer, as part of the platting
-,
process.
. J
., V, MAINTENANCE IMPACT
.J
-- No unusual maintenance concerns are anticipated by the construction of the public
I
;..J improvements as described in this Report.
...,
VI. PERMITS
..J
~, The following permits are required:
L.J
1. Minnesota Pollution Control Agency (MPCA) and the Metropolitan Council
'-' Environmental Services (MCES) for sanitary sewer extensions.
;..j
2. The Minnesota Department of Health for watermain extensions.
-,
...J 3. The Coon Creek Watershed District for grading and erosion control.
,', 4. Minnesota Department of Natural Resources (DNR) for dewatering.
I
L.1
5. Anoka County for work within their highway right-of-way.
.....,
u 6. Great River Energy for work within their utility easement.
-,
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.-, 4 12715-01
:...J
..,
U
'\
~j VII. ESTIMATED PROJECT COST
-, Included in the Appendix is a detailed estimate of construction costs for the street and
;..J
utility improvements. The costs quoted herein are estimates only and not guaranteed
..., prices. Final contracts will be awarded on a unit price basis. The contractor will be paid
I
~ only for work completed under the construction contract. The costs are estimated based on
-1 current construction costs. Costs for easement or property acquisition are not included in
...J this Report.
'I
...J Trunk Watermain/Sanitary Sewer area and connection charges are additional costs to the
estimated project cost.
....,
u ITEM ESTIMATED COST
...., SANITARY SEWER $ 52,283.00
--.I WATERMAIN $ 47,927.00
STORM SEWER $ 48,807.00
...., STREETS $ 54,252.00
...J INDIRECT COSTS $ 70,098.80
...., ESTIMATED PROJECT COST $ 273,367.80
...}
-""
\ VIII. FINANCING OF IMPROVEMENTS
,
u
-.. Financing of the proposed public improvements are the responsibility of the developer.
..J
--, IX. PROJECT ASSESSMENTS
Ll
The project assessment worksheet is indicated in the Appendix of this Report. The
"' estimated assessment rate is $21,775.12 per unit.
hi
...,
U
....,
,
-1
-,
U
.....,
-1
.., 5 12715-01
~J
..,
I
~
'I
~ X, PROPOSED PROJECT SCHEDULE
-1
u The proposed project schedule is as follows:
.. 1. City Council Receives Feasibility Report February 18, 2003
I
LJ
'I 2. City Council Waives Public Hearing February 18, 2003
u
3. City Council Orders Project and Authorizes Engineer February 18, 2003
.., to Prepare Plans and Specifications
u Engineer Submits Plans for Council Approval and
4. April 1, 2003
..., Receives Authorization to Advertise for Bids
\ j April 4, 2003
5. Advertise in Official Newspaper
.--,
...J 6. Advertise in Construction Bulletin April 4, 2003
.--,
;.J 7. Open Bids April 25, 2003
.--,
J 8. City Council Receives Bids and Awards Contract May 6, 2003
" 9. Contractor Begins Construction May 19, 2003
,
:....J
-, 10. Substantial Completion June 27, 2003
..J
--, 11. Contractor Completes Construction July 11 , 2003
..J
..,
U
~~
i
~
..,
....J
-,
U
-,
I
.....J
.., 6 12715-01
W
..,
;....J Estimated-Andover Special Assessments
.,
~
..
cJ Project Name: Shady Oak Cove Project No. : 02-48
Feasibility Report February 18, 2003 Amount: $ 203,269.00
-',
L1 Contract Award Date: Amount:
Estimated Construction Sanitary Sewer $ 52,283.00
.. Watermain $ 47,927.00
Storm Sewer $ 48,807.00
...J Streets and Restoration $ 54,252.00
Amount: $ 203,269.00
! Estimated EXDenses
....J Engineering: $ 26,000.00
Aerial Mapping (1% of street) $ 542.52
.-, Drainage Plan (0.3% of streeVstorm) $ 309.18
AdministraUon (3%) $ 6,098.07
..j Assessing (1 %) $ 2,032.69
Bonding (0.5%) $ 1,016.35
, Legal & Easement $ 4,000.00
Advertising $ 600.00
d City Costs (includes inspection) $ 15,000.00
Street Signs $ 3,000.00
.. Testing $ 3,000.00
Construction Interest $ 8.500.00
~ Total Estimated Expenses $ 70,098.80
.., Expenses Multiplier 34.4857%
.J
Estimated Project Cost Amount: $ 273,367.80
..,
;j Trunk Source and Storaoe
I Watermain: Connection Charge 16 EA $ 2,146.00 $ 34,336.00
Area Charge 8.01 AC $ 1,967.00 $ 15,755.67
J Lateral Charge o LF $ $ -
San. Sewer: Connection Charge 16 EA $ 341.00 $ 5,456.00
Area Charge 8.01 AC $ 1 ,252.00 $ 10,028.52
., Lateral Charge o LF $ - $ -
J Storm Sewer: Area Charge o AC $ - $ .
Total Trunk Source and Storaoe $ 65,576.19
..,
~
Other Costs
. ,
U Seal CoaUng 3,170 SY $ 1.00 $ 3,170.00
Chesterton Commons 3rd AddiUon - 16 Units $ 393.00 $ 6,288.00
.-, Lift StaUon Lateral Benefit (City Project 98-34)
....J Total Amount to be Assessed $ 348,401.99
., Assessment Rate per Unit
J
$348,401.99 = $ 21,775.12 Unit
,-, 16
J
.., City Proiect 02-48 1 12715-01
J
..,
I
cJ
'I
, Assessment Rate Calculations
~
! 1 Sanitary Sewer
LJ
.." Estimated Construction Cost $ 52,283.00
Less City Cost $ -
.....J
Total Cost $ 52,283.00
.., Plus Expenses 34.4857% $ 70,313.18
;....J
Assessable Sanitary Sewer Cost
'\
--.J
.., $ 70,313.18 = $ 4,394.57 per Unit
....J 16
....,.
...J 2 Watermain
.., Estimated Construction Cost $ 47,927.00
...J Less City Cost $ -
...., Total Cost $ 47,927.00
Plus Expenses 34.4857% $ 64,454.98
...J
Assessable Watermain Cost
D
$ 64,454.98 = $ 4,028.44 per Unit
[) 16
Q 3 Storm Sewer
0 Estimated Construction Cost $ 48,807.00
Less City Cost $ -
Total Cost $ 48,807.00
0 Plus Expenses 34.4857% $ 65,638.45
Assessable Storm Sewer Cost
n
$ 65,638.45 = $ 4,102.40 per Unit
,., 16
u
:J
City Project 02-48 2 12715-01
;]
.., $ 3,170.00 = $ 198.13 per Unit
...J 16
--,
...J 6 Trunk Watermain Area
..,
...J Total Area Charge $ 15,755.67
.., Assessable Watermain Area Cost
_I
" $ 15,755.67 = $ 984.73 per Unit
....J 16
....,.
-,
LJ
-,
LJ 7 Trunk Sewer Area
.., Estimated Area Charge $ 10,028.52
...J
...., Assessable Sewer Area Cost
I
.J
.., $ 10,028.52 = $ 626.78 per Unit
.....J 16
-,
.....J 8 Bike Trail
....., Estimated Construction Cost $
-
...J Plus Expenses 34.4857% $0.00
..
-1 Note: Trail is 100% City Cost
.. Assessable Bike Trail Cost
~J
$0.00 = $0.00 per Unit
.., 16
.....J
..,
.....J
r~ Assessment Summary
.....J
1 Sanitary Sewer $ 4,394.57
.. 2 Watermain $ 4,028.44
'-~ 3 Storm Sewer $ 4,102.40
4 Streets $ 4,560.07
.., 5 Seal Coating $ 198.13
L.1 6 Trunk Watermain Area $ 984.73
7 Trunk Sanitary Sewer Area $ 626.78
. t 8 Bike Trail $
-
.....J 9 Watermain Connection $ 2,146.00
.., 10 Sewer Connection $ 341.00
11 Lift Station Charge ( City Project 98-34) $ 393.00
;...j
.. Assessment Rate per Unit Shady Oak Cove $ 21,775,12
.....J
'-'
.....J
.. City Project 02-48 4 12715-01
LJ
..,
L1 Shady Oak Cove
Street and Utility Improvements
.., City Project No. 02-48
~
A. SANITARY SEWER
.,
..J Item Unit
No. Description Quantitv Unit Price Amount
..,
, 1 Connect to Ex. San. Sewer 1 EA $ 1,500.00 1,500.00
:..J
2 8" PVC SDR 3510-15' depth 770 LF $ 26.00 20,020.00
.., 3 Rock Trench Stabilization 60 CY $ 24.00 1,440.00
.J 4 Standard Manhole 6 EA $ 1,700.00 10,200.00
5 Extra Depth Manhole (over 10') 26 LF $ 130.00 3,380.00
6 8" outside Drop 5 LF $ 200.00 1,000.00
"1 7 4" X 8" Wye 16 EA $ 70.00 1,120.00
;..J 8 4" PVC Sch 40 Service Pipe 515 LF $ 11.00 5,665.00
9 4" Service Cleanout 16 EA $ 80.00 1,280.00
.., 10 Jet Clean Sewers 770 LF $ 1.50 1,155.00
LJ 10 Televise Sanitary Sewer Mains 770 LF $ 1.00 770.00
Subtotal 47,530.00
.., Contingencies 4,753.00
-1
Estimated Construction Cost 52,283.00
..,
.J
.., B, WATERMAIN
...J
Item Unit
.., No. Description Quantitv Unit Price Amount
..J 1 Connect to Existing Watermain 1 EA $ 1,000.00 1,000.00
....., 2 Salvage Existing Hydrant & Gate Valve 1 LF $ 650.00 650.00
3 8" DIP CI52 Watermain 590 LF $ 24.00 14,160.00
.J 4 6" DIP CI 52 Watermain 260 LF $ 22.00 5,720.00
5 Install Salvaged Hydrant and Gate Valve 1 EA $ 1,050.00 1,050.00
.., 6 6" Hydrant 3 EA $ 1,700.00 5,100.00
,
;..J 7 8" Gate Valve & Box 2 EA $ 900.00 1,800.00
8 6" Gate Valve & Box 4 EA $ 750.00 3,000.00
.., 9 Ductile Iron Fittings 1,070 LB $ 3.00 3,210.00
c..J 10 1" Corporation 16 EA $ 70.00 1,120.00
11 1" Type K Copper Service 500 EA $ 10.00 5,000.00
-. 12 1" Curb Stop and Box 16 EA $ 110.00 1,760.00
c..J Subtotal 43,570.00
Contingencies 4,357.00
.,
u Estimated Construction Cost 47,927.00
.....,
;..J
..,
~
.., 1 12715-01
L.1
..,
cJ Shady Oak Cove
Street and Utility Improvements
..., City Project No. 02-48
.J
C. STORM SEWER
..,
..J Item Unit
No. Descriotion Quantitv Unit Price Amount
.-,
;.j 1 12" RCP Storm Sewer 125 LF $ 22.00 2,750.00
2 15" RCP Storm Sewer 315 LF $ 24.00 7,560.00
.., 3 21" RCP Storm Sewer 140 LF $ 34.00 4,760.00
,
....J 4 12" RCP Flared End Section wfTrash Guard 3 EA $ 1,000.00 3,000.00
5 15" RCP Flared End Section wfTrash Guard 1 EA $ 1,200.00 1,200.00
'\ 6 21' RCP Flared End Section wfTrash Guard 1 EA $ 1,600.00 1,600.00
~ 7 Catch Basin 3 EA $ 1,300.00 3,900.00
8 Catch Basin! Manhole 48' Diameter 5 EA $ 1,550.00 7,750.00
.., 9 Catch Basin! Manhole 60' Diameter 1 EA $ 2,250.00 2,250.00
10 Outlet Structure 1 EA $ 2,500.00 2,500.00
...J 11 Riprap 70 CY $ 80.00 5,600.00
12 Silt Fence 400 LF $ 3.00 1,200.00
.., 13 Seeding 0.2 AC $ 1,500.00 300.00
.....J Subtotal 44,370.00
Contingencies 4,437.00
..,
L.1 Estimated Construction Cost 48,807.00
..,
...J
D. STREETS AND RESTORATION
..,
Item Unit
....J No. Descriotion Quantitv Unit Price Amount
--, 1 Mobilization 1 LS $ 10,000.00 10,000.00
-1 2 Common Excavation (CV) 150 CY $ 3.00 450.00
3 Granular Borrow from Site (CV) 150 CY $ 3.00 450.00
.., 4 Subgrade Preparation 8.0 RS $ 200.00 1,600.00
,
....J 5 Aggregate Base CL. 5 800 TN $ 13.00 10,400.00
6 Con. Curb & Gutter Surmountable 1,700 LF $ 9.00 15,300.00
-, 7 Bituminous Base Course 315 TN $ 38.00 11,970.00
;..j 8 Bituminous Wear Course 210 TN $ 40.00 8,400.00
9 Roadside Seeding Mix 900 0.5 AC $ 1,500.00 750.00
.., Subtotal 49,320.00
...J Contingencies 4,932.00
.., Estimated Construction Cost 54,252,00
...J
....,
...J
..,
;..j
--, 2 12715-01
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FEASIBILITY STUDY
.., @
L.J CITY OF ANDOVER SHADY OAK COVE
LOCATION MAP
..,
J TKDA ANDOVER,
TOl TZ. KING, DUVALL. ANDERSON ~ I
AND ASSOCI'" ITS INCORPORATED 0 1000 2000 MINNESOTA
..,
ENGINEERS. ARCHITECTS' PLANNERS SAINT PAUL. MINNESOTA SCAlE .. FEET COMM. NO. 12715-01
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