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HomeMy WebLinkAboutEDA February 12, 2003 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 , FAX (763) 755.8923. WWW.C1.ANDOVER.MN.US ) Andover Economic Development Authority Meeting Wednesday, February 12,2003 Conference Room A Call to Order - 7:00 p.m. 1. Agenda Approval 2. Approval of Minutes (12/17/02) Discussion Items 3. Andover Station/Commercial Redevelopment Proposal- Ryan Properties I 4. Andover Station Residential Site - Verbal Update \ , 5. Andover Station North a. Site Layout Scenario - SEH b. Environmental Phase II Report Findings c. EA W Study - Executive Summary d. Park Commission Recommended Ballfield Complex 6. Andover Station Association - Maintenance Agreement Plan (Carryover 12/17/02) 7. Revolving Loan Program - Additional Information 8. Other Business 9. Adjournment / @ '\ 0 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923. WWW.CLANDOVER.MN.US TO: President and Commissioners CC: John Erar, Executive Directo1J& FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: February 12, 2003 INTRODUCTION The following minutes have been provided by TimeSaver for approval by the EDA: December 17, 2002 Regular Meeting (j DISCUSSION Copies of the minutes are attached for your review. ACTION REQUIRED The EDA is requested to approve the minutes ofthe December 17,2002 meeting. Respectfully submitted, ~'J.$ Vicki Volk City Clerk \ ,--..J <J 'CITY of ANDOVER ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING DECEMBER 17, 2002 - MINUTES A Meeting of the Andover Economic Development Authority was called to order by President Mike Gamache, December 17, 2002, 6: 15 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: Commissioners Don Jacobson, Mike Knight, Ken Orttel, Julie Trude; Voting resident members Fred Larson and Robert Nowak; and Non-voting resident member Edward Schultz Absent: None Also present: Executive Director, John Erar City Finance Director, Jim Dickinson Community Development Director, Will Neumeister City Attorney, William Hawkins Others (J OATH OF OFFICE Executive Director Erar stated the EDA Board recently appointed Mr. Fred Larson III to a voting position on the EDA Board. In addition, President Gamache, Vice President Trude and Secretary Jacobson will also need to be reappointed as their Board terms will expire on January 7, 2003. Mr. Erar stated Mr. Larson's appointment was to fill the vacancy created by the resignation offormer Commission Terri Hokanson-Anderson that would have expired on January 1,2008. City Attorney Hawkins swore the Commissioners in. APPROVAL OF MINUTES November 18,2002: Correct as written. Commissioner Trude wanted the following added to the minutes. Page three, under the topic of Ryland Townhomes, paragraph three, After Commissioner Knight spoke Commissioner Trude stated she "Agreed and stated..." ~ MOTION by Trude, Seconded by Knight, approval of the Minutes as corrected. Motion carried unanimously. f " Andover Economic Development Authority Meeting ,-.J Minutes - December 17, 2002 Page 2 APPROVE 2003 EDA BUDGET Executive Director Erar explained the 2003 EDA Budget with the Commission. Commissioner Jacobson asked what Capital Outlay of $35,000 was for. Mr. Erar stated this was for the signs. Motion by Trude, Seconded by Orttel, adopt the 2003 EDA Budget. Motion carried unanimously. APPROVE ANDOVER STATION DESIGN STANDARDS REVISIONS Community Development Director Neumeister explained that during the review oft;he construction plans for the two most recent buildings in Andover Station, there were questions raised regarding two of the elements of the Design Standards. In both cases, the staffworked with the owners and their architects to achieve the goals of providing high quality architectural materials and screening efforts that would achieve the desired effect. As a result of these problems it was felt that the language in the design standards that are being used should be 0 reviewed and Written so as to avoid these problems in the future. Mr. Neumeister reviewed the proposed language changes regarding rooftop mechanical screening and architectural fInishes with the Commission. Commissioner Knight asked what the scenario was at Tanners because this brought it on. Mr. Erar stated that dealt with some rooftop equipment. Mr. Erar stated this does not include the 116 Group. When they were approved to move forward with their plans, these standards were not in force. This would be enforceable with all property in Andover Station. Motion by Jacobson, Seconded by Orttel, to adopt the proposed language changes regarding rooftop mechanical screening and architectural finishes. Motion carried unanimously. ANDOVER STATION TOWNHOUSE DEVELOPMENT - VERBAL UPDATE Mr. Erar stated the neighborhood meeting has not been held because of conversations with Ryland Homes on issues, particularly the fIre code. He stated there is a new code coming into effect next year that Ryland Homes would need to meet so they are reevaluating this because the required sprinkler systems in homes would bring the price of the homes up. They are also reevaluating the cost of the property. Ryland Homes is saying other communities do this differently and staff has '\ looked into this. He stated United Properties is reluctant to lower the price of the land because they '--~ have other parties interested in the property. Commissioner Trude stated all the people that have looked at this property have wanted to build higher level homes and the reason they have had so much turnaround is because they are trying to " Andover Economic Development Authority Meeting , , , Minutes - December 17, 2002 Page 3 bring in affordable entry level housing. If they can get the higher housing in, she did not think they would have this amount of turnaround. Commissioner Trude is concerned that Ryland Homes would not provide blueprints for the Fire Chief to review. Mr. Erar stated the real issue is what requirements they would have to meet. He stated they are trying to meet the current requirements. Commissioner Knight asked if they are close to the margin as far as price. Mr. Erar stated they are really close. Mr. Nowak stated Commissioner Trude had a good point. If United Properties lowers the rate, the EDA would probably end up subsidizing it. Mr. Erar stated when they negotiated this, he was the one who brought up the sharing of this and he stated he brought up with United Properties that the EDA would like to stick with the amount. Mr. Erar stated he brought up the Code 1306 with Ryland Homes and told them the City would probably adopt the new Code 1306 so they should meet the code. , ) '-- Commissioner Trude stated the EDA is not exclusive with Ryland Homes so she suggested they look at other development companies for more quality homes. Mr. Erar stated they are not tied to Ryland Homes and generally when they work with a developer, and they start to spend money, it is a courtesy to try to work with them. Mayor Gamache stated staff is not in favor of making any changes in regard to the code for Ryland Homes. Commissioner Orttel stated apparently a lot of builders are not aware of the new building code. Mr. Erar stated there is a lot of talk out there and that there were a lot of people at the meetings. Commissioner Orttel asked if they extended their financial agreement with the developers. Mr. Erar stated he believed it was five years and Hans Hagen was three years. ANDOVER STATION - TIF FINANCIAL UPDATE Finance Director Dickinson explained that with potential development prospects for the Andover Station area, Finance thought it would be beneficial to the EDA Board if a fmancial status report was given outlining fmancial implications of making or not making decisions on potential prospects. , .,-j Mr. Dickinson stated development activity in the Andover Station area is currently being driven by Tax Increment Financing (TIF) administered by the Andover EDA. The TIF used is a pooling of two districts identified as TIF I-I and TIF 1-2, which will remain in effect until 2013 and 2011 respectively. \ Andover Economic Development Authority Meeting , ,--- / Minutes - December 17, 2002 Page 4 Mr. Dickinson explained the analysis has a multitude off actors that affect the timing of future projects both in and outside of the TIF districts and Finance will be looking for direction from the EDA on what direction to go. Mr. Dickinson reviewed the Tax Increment Analysis with the Commission. Mr. Erar stated they were estimating the Jay Street extension would run about two million. One million would come from TIF and one million from other revenue. The 2.6 is based on a of $4 per square foot which is a very conservative projection. Commissioner Orttel asked if the two million would complete Jay Street. Mr, Dickinson stated it would. He stated pre-l 998 TIF interest is there to pay the debt. The Council can redirect the funds into another fund within the City. !fthey want to reach the goals of Andover North and South, they needed to start now to get more revenue and increment. TIF 1-1 is pooled which is the downtown center. 0 Commissioner Knight asked where they are with Target. Mr. Erar stated they are still discussing the grocery store restriction with them and the conversation is taking place between United Properties, Target and Festival Foods. RECEWE BEBERG LANDSCAPING FUNDING REQUEST Executive Director Erar explained Mr. Chris Beberg, President of Beberg Landscape Nursery Company is requesting financial assistance from the EDA in the form of a business loan that allows for low monthly payments in the first 24 months, with a series of larger payments in the subsequent repayment period. The repayment period requested by Mr. Beberg is anticipated to be in the 4-5 year range. Mr. Erar discussed the reason for the loan with the Commission. Mr. Dickinson stated it would be looked at in terms of an investment for other funds. Commissioner Orttel asked if these are secured funds. Mr. Dickinson stated they would have security in the property. lbis would bring in revenue to the EDA. Mr. Nowak asked if the EDA would get the two percent. Mr. Dickinson stated they would. Commissioner Orttel stated it looks good at this point but what happens if interest rates go up. Mr. Nowak asked if they could have the interest set at so much above prime. , ; ,_/ Commissioner Jacobson stated he was not in favor of this. Mr. Nowak and Commissioner Orttel agreed. Mayor Gamache stated he would like to get more information. Commissioner Trude stated she would be in favor of it because other cities have done this before. Mr. Dickinson stated they could bring back additional information to the Commission. Commissioner Knight , Andover Economic Development Authority Meeting ) Minutes - December 17, 2002 Page 5 stated he would be interested in more information. Motion by Jacobson, Seconded by Orttel, to approve staff to bring back more information for the next meeting. Motion carried unanimously. CONSIDER ANDOVER STATION MAINTENANCE AGREEMENT Executive Director Erar stated staffhas been working the representatives from the 116 LLC Group and United Properties to create a maintenance plan and cost allocation formula. The plan includes maintaining landscaping improvements and general maintenance of common areas in Andover Station. In support of the maintenance plan. staffhas discussed and prepared a cost allocation formula designed to fairly and equitably assign costs for this activity based on property ownership. Motion by Trude, Seconded by Jacobson to table this item until next meeting. Motion carried lImmimously. \ ',,-_..l OTHER BUSINESS There was none. Motion by Trude, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting adjourned at 6:59 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary \, / Q) r , CITY OF ANDOVER " .J ./ 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: EDA President and Board FROM: John Erar, Executive Director SUBJECT: Andover Station/Commercial Redevelopment Proposal- Ryan Companies DATE: February 12,2003 INTRODUCTION Ryan Company's representatives will be in attendance at the meeting to present a concept plan regarding the relocation of their client, Target Company, to Andover Station. Ryan Companies has expressed great interest in discussing this relocation as they feel this is a more appropriate location for their client in terms of street access, visibility, traffic counts, site improvements and other related marketing considerations. , \ DISCUSSION ". -' Staff has discussed this alternate proposal at length and would add the following considerations for EDA Board review: 1. The Andover Review Committee (ARC) has reviewed the alternate site plan submitted by Ryan Properties and supports the concept plan as a more appropriate site location plan for a big box retail development. 2. The need to complete the redevelopment of Andover Station will allow the EDA to capture revenues from this land sale that in turn could be applied to other development activities in the more immediate future. 3. Reconfiguring the ponding area provides a more usable and marketable site location, adding greater visibility, available street access and a strong anchor tenant presence to the comer of a higWy traveled roadway. 4. A big box development at the comer of Martin Street and Bunker Lake Boulevard will serve as an anchor tenant that will most likely draw additional development interest for the Andover Station North site, as well as filling the remaining development sites in Andover Station. This in turn should allow the EDA to have a greater choice of potential retailers for the northerly site. 5. The City should realize tax increment revenues at a much higher level due to the increased valuation of a Target Greatland store and should realize TIF proceeds on a more expedited time table. 6. In review of the site constraints due to the existing location of the ponding area, ARC feels that the highest and best use of this property is more attuned to additional retail commercial '. , / development, than to medical business offices. The difficulty of marketing property along Station Parkway has already been expressed by United Properties due to visibility issues and a I lack of traffic volume on this adjacent roadway. - 7. The Ryan Companies proposal would preserve the comer location at Martin and Bunker Lake Boulevard for potential retail food services and would preserve a strip of property at the comer of Quinn Street and Station Parkway for additional retail development. A boardwalk would still be possible along the reconfigured poneling area retaining the outdoor pedestrian vision of the site and the passive park area along the northside of the pond adjacent to Bunker Lake Boulevard. 8. If approved by the EDA Board, Ryan Companies could begin site work this spring, with an anticipated fall 2003 store opening. City staff would begin working with the Coon Creek Watershed to develop a revised wetland mitigation plan. Re-graeling of the site relative to pond reconfiguration would be a developer related expense. BUDGET IMPACT Ryan Companies has indicated that if the EDA were to give approval, the site could be developed for a Fall 2003 store opening allowing the City to capture TIF beginning in 2004. The higher land valuation of the big box development would also enhance the City's tax base to a greater degree than originally projected and would allow the EDA to use land sale proceeds in the more immediate future. ACTION REQUIRED Respectfully request EDA consideration of the Ryan Companies concept plan for Andover Station. , , '--" Attachment " '. / 0 CITY OF ANDOVER ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: EDA President and Board CC: John Em, Exocutivo Directo, t FROM: David D. Berkowitz, City Eng' 'eer SUBJECT: Andover Station North - Engineering DATE: February 12, 2003 INTRODUCTION The EDA directed Short Elliott Hendrickson Inc. (SEH) to prepare the following items for the proposed Andover Station North Development: . Feasibility Report (Phase I and Phase II) (~ . Signal Justification Report (139th Lane & Hanson Blvd.) . Traffic impact study . Phase II Environmental Site Assessment (ESA) These items will be presented by Todd Blank and Chad Setterholm of SEH. DISCUSSION All these reports go into great detail. Attached is a "Executive Summary" that has been prepared by staff and SEH to summarize the reports. Full copies of the reports will be available at the meeting. ACTION REQUIRED The EDA is requested to review the "Executive Summary" and comment on concerns. Respectfully submitted CP~~:t ,~ Andover Station North \ Executive Summary ) Feasibility Report (Phase I and Phase II) Signal Justification Report (139th Ave. & Hanson Blvd.) Traffic Impact Study Phase II Environmental Site Assessment (ESA) Feasibility Report (phase I and Phase II) A feasibility report was put together by SEH to address the possible phasing and construction cost for the improvement of Andover Station North. The improvements would consist of constructing a 5 lane public street, utilities and site improvements from Bunker Lake Boulevard to the intersection of 139th Lane & Hanson Boulevard. The detailed improvements would be a Municipal State Aid street extension, sanitary sewer, water main, storm sewer, sidewalks, trails, street lighting, landscaping, site grading, wetland mitigation, and Hanson Boulevard street widening and traffic signal installation. The project could be constructed in two phases with Phase I consisting of overall site grading for the entire site along with extending Jay Street north from Bunker Lake Boulevard to the north end of the former Anoka Auto Wrecking property and construeting a cul-de-sac street on the south side of the former Anoka Auto Wrecking Site. Phase II would consist of extending Jay \ Street northeasterly from the former Anoka Auto Wrecking property to the intersection of 139th ,,) Lane and Hanson Boulevard. The estimated cost for the entire improvement (Phase I & Phase II) including indirect costs is $4,624,900. Construction costs would be $3,557,600 and indirect cost (Engineering, fiscal, etc.) would be $1,067,300. Phase I construction cost which includes the cul-de-sac street would be $2,214,500 and indirect cost would be $664,300 for a total of $2,878,800. Phase II construction cost which includes improvements on Hanson Boulevard would be $1,343,100 and indirect cost would be $403,000 for a total of$I,746,100. These improvements could be constructed in one phase if directed by the EDA. Signal Justification Report (139th Lane & Hanson Blvd.) Since the access to and from the proposed site is very important to the development's success, the intersections of the proposed site streets with both Hanson Boulevard and Bunker Lake Boulevard were reviewed. The intersection of Jay Street at Bunker Lake Boulevard is already signalized. The intersection of 139th Lane at Hanson Boulevard is currently a three-way \ intersection with a stop sign to the east. ...._.J The proposed intersection of Hanson Boulevard and 139th Lane was reviewed for projected traffic flow from the developed site to determine if the intersection would meet traffic signal warrants. This intersection would meet signal warrants, and a traffic signal system is justified at " this intersection based upon projected traffic flows. ) Traffic Impact Study Since the proposed Andover Station North development will generate a significant amount of traffic, the impact of the proposed development on the surrounding street system was studied. The purpose of the study was to identify what type of street was needed to serve the proposed development, and also what other improvements may be necessary on the surrounding streets. Existing information was obtained from Anoka County and Mn/DOT, and traffic turning movements were counted on site at the three key intersections adjacent to the site (Hanson Boulevard at 139th Lane, Hanson Boulevard at Bunker Lake Boulevard, and Bunker Lake Boulevard at Jay Street) Traffic from the proposed site development was estimated using standard recognized trip generation rates. The 20-year project traffic of Hanson Boulevard and Bunker Lake Boulevard were also estimated by SEH with input from the Anoka County Traffic Engineer. The projected traffic from the developed site was then added to the 20-year projected traffic to determine what the impacts were. Based upon the 20-year projected traffic growth of the area, without the proposed Andover ) Station North development, there are a number of improvements that should be done on Bunker \ Lake Boulevard and Hanson Boulevard near the site. These include adding additional traffic lanes, raised medians, and turn lanes. Based upon the proposed Andover Station North site developed traffic, in addition to the 20-year project traffic on Hanson Boulevard and Bunker Lake Boulevard, there are some other improvements that should be made. These consist of the proposed street improvements within the site, and also: 1. A traffic signal at 139th Lane and Hanson Boulevard. 2. Continuation of a four-lane divided road on Hanson Boulevard north of 139th Lane, with left and right turn lanes at 139th Lane. 3. Construction of an additional left turn lane on Bunker Lake Boulevard onto Jay Street, making this a dual left turn lane. Phase II Environmental Site Assessment (ESA) As part of the subsurface investigation program for this project, and due to the past history of the Anoka Auto Wrecking site, additional efforts were made to determine if subsurface contamination exists on the project site. In addition to standard soil borings, the City furnished a backhoe and operator to excavate test holes on the site. This operation was observed by an SEH , professional geologist, and samples were taken for laboratory testing. A total of 26 test holes '~ / were excavated on two separate days. As a result of this investigation, there was petroleum contaminated soil that was found at the northeast portion of the former Anoka Auto Wrecking site. This contaminated soil extends from the surface to the groundwater table at approximately 7 feet deep. The contaminated soil should / " be removed from the site or properly handled on site to allow proposed development to occur. '-J There were also some underground tires that were found in this same area. These should be removed and disposed of off site. The City has contacted the Minnesota Pollution Control Agency (MPCA) to begin discussing options to clean up this contaminated soil. It is likely that the City will end up participating in the MPCA Voluntary Petroleum Investigation Cleanup (VPIC) program. By participating in this program, the City could go ahead with an approved site cleanup program, and obtain the quickest approval from the MPCA. :- ) , '-/ CITY OF ANDOVER '\ '-~ 1685 CROSSTOWN BOULEVARD N,W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN,US TO: EDA President and Board CC: John Erar, Executive Directo~ FROM: Will Neumeister, Director of Community Development~ SUBJECT: Environmental Assessment Worksheet (EA W) Executive Summary and Schedule DATE: February 12, 2003 INTRODUCTION As directed by the EDA, staff has been working with Short Elliot Henrickson (SEH) to prepare an Environmental Assessment Worksheet (EA W). It is now complete and ready for publication and distribution. The proposed schedule for processing it for public comments is as follows: . Andover's EDA review of Executive Summary of the EA W -- Feb. 12 . EQB publication deadline- Feb. 24 \ . EQB Monitor Publication- March 3 '--) . Public Hearing at Planning Commission - March II . EA W Comment Deadline- April 2 . City Council makes "Negative Declaration" on need for EIS-AprilI5 . Mail responses to comments to all Agencies-April 16 DISCUSSION The EA W is a technical document used for purposes of determining whether there is a need for an Environmental Impact Statement (EIS) based on the proposed development. The staff has prepared an "Executive Summary" for the Economic Development Authority. Please find it attached. ACTION REQUIRED The EDA is requested to review the "Executive Summary" and approve of the advertisement and release of the EA W document for review and comment. Respectfully submitted, ~ Will Neumeister , i / Andover Station North Executive Summary Environmental Assessment Worksheet / , __,J General Description The City of Andover has a strong interest in developing this site into a quality commercial development that will also have a medium to high-density residential component. The conceptual plan prepared by the City includes restaurant pads on the south side, a large box retail use, and a mixture of commerciaUretail/office use on the northern portion of the site that could include up to 373,000 square feet of space. Approximately 10 acres along the west portion of the site has been identified as medium to high-density residential use of up to 100 units of multi-family housing that may include townhomes, apartments or condominiums. The specific lot layouts and uses are subject to change as the site design evolves and specific users are identified. A deed restriction requires a setback from the landfill site on the north end, and the development plan includes park and recreation uses in this area including soccer or softball fields. These restrietions include provisions to require that any building constructed on the property within 500 feet of the landfill be constructed so as to protect occupants from infiltration of landfill gas. In addition, the restrictive covenants also establish safeguards to ensure that extraction of groundwater from the site will not endanger the public health and safety. Effects of Development . \ Site drainage will likely be routed to an existing DNR protected wetland located on POV's property. ,~--) A regional pond is proposed to receive storm water runoff from the developed site before it enters this wetland. There also may be an opportunity to develop this regional pond as a site amenity. There are currently or were in the past, a number of wetlands located on and adjacent to the site. Overall, the most significant impacts to be generated by the proposed development will be increased vehicular traffic, and noise and dust related to construction activities. The relatively intensive development of the Andover Station North site will bring valuable tax base to the City and provide an opportunity to mitigate known environmental concerns while adding desirable land uses to complement surrounding development. The project will involve the physical and/or hydrological alteration of surface waters including onsite wetlands. The project will include filling approximately 0.71 acres (30,927 square feet) of wetland habitat for the construction of the development site. Approximately 0.71 acres of new wetland will be created on site to mitigate for the wetland fill. Additional areas of upland buffer and storm water treatment will also be created. Petroleum Contamination A field investigation was completed in conjunction with the Phase II ESA. Several soil samples were collected at various depths from test pits. The field investigation indicated that the northeast portion of the former Andover Auto Wrecking Auto Salvage Property has been impacted by ) petroleum contamination. Soil contamination typically extended from the ground surface to the water table. The water table appears to be at approximately 7 feet below ground surface (bgs), however saturated soils were present above areas of high organic content. These higher water table levels are likely due to perched water conditions. /' , Organic soils were found at the Site in areas of soil contamination. The organic soil is not distributed - evenly across the site but is generally 3 to 4 feet thick in some areas. The Phase II ESA resulted in a recommendation that the City of Andover work through the MPCA Voluntary Petroleum Investigation Cleanup (VPIC) Program. The VPIC program will allow the City to develop a development response action plan for the petroleum-impacted property. Traffic Impact Study A traffic impact study has been performed to examine the potential traffic impacts of the proposed Andover Station North Development Site. The detailed traffic impact study is on file with the City of Andover, Community Development Department. The traffic operations analyses for 2022 conditions indicate that there will be significant traffic impacts to Bunker Lake Boulevard and Hanson Boulevard and at the key intersections with and without the proposed development. To mitigate these traffic impacts, various improvements were recommended and detailed in the traffic study. This projeet will require extensions of public roadways and utilities to serve the development. A new collector roadway will be constructed through the project site. This new 4-lane roadway will connect to Bunker Lake Boulevard at Jay Street and will connect to Hanson Boulevard at 139th Lane. To serve the project as well as anticipated traffic growth in the area, the existing 2-lane section of Hanson Boulevard near the project site will need to be upgraded to 4-lane divided roadways with turn lanes at the 139th Lane intersection. Also, left turn lane improvements will be needed at the Bunker Lake Boulevard/Jay Street intersection. '-, ,. The improvements needed without the proposed development being in place, are planned to be completed by 2010, according to the Anoka County 2015 Transportation Plan. The timing of the improvements associated with the development depends upon how quickly development takes place within the proposed site. Summary Nothing was found during the preparation of the EA W that pointed toward the need for further study or an Environmental Impact Statement (EIS). Upon the direction ofthe EDA, City Staff will be putting this information out to the agencies that typically review these types of documents in early March, 2003. /". 1 -- -~/ @ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVERMN,US TO: EDA President and Board FROM: John Erar, Executive Director SUBJECT: Andover Station North - Park Layout DATE: February 12, 2003 INTRODUCTION The Park and Recreation Commission has given final approval to the preliminary layout of Andover Station North Outdoor Athletic Center. DISCUSSION Please find attached a copy of the proposed site layout that will be reviewed at the February 12, 2003 EDA Board meeting. \ BUDGET IMPACT ,~ Preliminary cost estimates will be presented at the meeting. ACTION REQUIRED EDA Board review and discussion. 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WWW.CI.ANDOVER.MN.US TO: EDA President and Board CC: John Erar, Exeeutive Director ~ FROM: David D. Berkowitz, City Engineer SUBJECT: Andover Station Maintenance Agreement DATE: February 12, 2003 INTRODUCTION Staff has been working with representatives from the 116 LLC Group and United Properties to create a maintenanee plan and cost allocation for the Andover Station development area. DISCUSSION Engineering staff, along with the City Attorney, Executive Director and Finance Director continue to develop a plan and cost allocation proposal, whieh will be reviewed by 116 LLC Group and United Properties. Once all parties have agreed upon responsibilities an agreement will be prepared by the City Attorney and executed with the other parties. The EDA is also a major land owner in Andover Station ~J and consequently will need to underwrite their portion of costs for maintaining the EDA portion. Once the remaining property is sold by the EDA the allocation formula will shift financial costs to the appropriate parties. Staff is in the process of finalizing an agreement with 116 LLC Group and United Properties. Staff will give more detail to the EDA Board at the meeting. Attached is a map showing the designated areas. BUDGET IMP ACT Engineer staff has identified the following eosts attributable to the EDA for Area C of Andover Station. This would include property owned and maintained by the EDA during 2002, with a resulting cost for maintenance activities of $27,854.13. This cost includes indirect expenses sueh as plan preparation and maintenance coordination. EDA costs will be underwritten by TIF and EDA Special Revenue funds. Costs allocated to the 116 LLC Group are $13,535.66 and cost for United Properties (Area B) are $2,962.65. These eosts also include expenses and will be invoieed separately to the relative parties. ACTION REOUlRED Information has been attached to provide the Board with a cost breakdown for 2002 as prepared by Finance/City Engineering Department. Staff will present this information to the EDA Board at the meeting. Staff is requesting the EDA to approve 2002 Andover Station maintenance eosts of $27,854.13. This cost also includes street lighting eosts prior to 2002. '\ Respectfully submitted, ) ~0'~-;$ David D. Berkowitz , i I o 2~/q r f , 1 \..~i '" ~ . I- z . ii w ~ :::: ~ ~ J: ~ . i ~ ! . ~ -e.8 ago oE z+ ~. Uc. .lls t . ~s Avr ~ -et 'h. a" ~ 0. o~ V> ~ ~~ 0. IDS~-c. Cl m ~ ~ z .l: ~ a~ -<<. a l1J a 01 0= 0 (!) '. ~:2 t5~" l1J ~ [8.9 ~.e ..J il w > ... a a: ~ .., ~ CJ) <t w a:: <( (!) ~ Z - ~ ' ,p.' 3: ~ 0 L ~ 0 ,I ~ '" t ... 0. ....C!l ro o > :::: 'z.O ~ \ "C 0 1il -jo~ L> 0 -' @ ~. - ~~ -,---- -"-, ---- i . l:::-::::. __-.--1 1\, ,.. r~ ~ f'" hri.. r~ ,- l ,.~ -, - - . _ ,~. _, - I~- -f!!' ~.~"'~ - rci - - fi'i' !,,~ ---- i !~,-~~ t~~ l~m - ,-.;.: \ CITY OF ANDOVER Andover Station Maintenance Cost Sharing .I Area A -116 Group Area B - UP Area C - EDA % $ % $ % $ Bleeker's Mowing $ 6,720.00 26.84% $ 1,803,65 15.76% $ 1,059.07 57.40% $ 3,857.28 Landscape Area 3.600,00 38.86% 1,398,96 13.66% 491.76 47.48% 1,709,28 Fertilizer 1,800.00 26,84% 483.12 15,76% 283.68 57.40% 1,033.20 Annual Plantings 2,032,29 38,86% 789,75 13,66% 277.61 47.48% 964.93 Perennials 2,856,74 50,00% 1,428,37 0,00% 50.00% 1.428,37 Mulch 480,00 50,00% 240,00 0.00% 50,00% 240.00 Replace Maple Trees 1.218.15 0.00% 0,00% 100,00% 1,218.15 Spring Clean Up 1,520,00 38,86% 590.67 13.66% 207.63 47.48% 721.70 Replace 2,5" BB Trees 1,650,00 0,00% 0,00% - 100,00% 1.650.00 Fix Bullet Edges 95.00 0,00% 0,00% - 100,00% 95.00 Irrigation 685.00 38.86% 266,19 13,66% 93,57 47.48% 325.24 22,657.18 7,000.71 2,413.32 13,243.15 United Rentals Lane Closures on Bunker 1,118.25 38.86% 434.55 13.66% 152.75 47.48% 530.95 Street Lights Bulbs 1,726.02 50.00% 863.01 0.00% 50.00% 863,01 Connexus Energy 6.850,99 50.00% 3.425,50 0.00% 50.00% 3.425.49 8,577.01 4,288.51 - 4,288.50 Invoice Totals 32,352.44 11,723.77 2,566.07 18,062.60 36,24% 7.93% 55,83% City Expenses 5,000.00 1,811.88 396.58 2,791.54 ~ ' Grand Total $ 37,352.44 $ 13,535.66 $ 2,962.65 $ 20,854.13 Costs Prior to 2002 Street Lights Connexus Energy 6,462.68 100,00% 6,462.68 $ 27,316.81 .I g/data/staff/lbrezinka/Andover Station Cost Sharing.xls 2/4/2003 (j) \ '--.J CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N,W.. ANDOYER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923. WWW.C1,ANDOYER.MN.US TO: EDA President & Commisioners CC: John Erar, Executive Directorjq!, FROM: Jim Dickinson, Finance Director SUBJECT: Revolving Loan Program - Additional Information DATE: February 12, 2003 INTRODUCTION At the December 17, 2002 EDA meeting a request was made to the EDA to consider providing financial assistance to a local business in the form of a loan. The EDA directed staff to research a revolving loan fund and provide additional information to the EDA for further consideration. \ DISCUSSION , ) --/ Staff conducted a survey of neighboring cities to determine if they were providing some form of loan program that could be utilized by local businesses. Currently the Cities of Coon Rapids, Ham Lake, Blaine, and Ramsey have revolving loan fund programs (some attached) and the city of Anoka is considering establishing a loan fund. Each Cities program is a little different but all programs evolve around enhancing tax base and job creation. Attached is a draft "Andover Revolving Loan Fund (RLF) Guidelines" and application form. BUDGET IMP ACT The loans would generate income for the EDA. ACTION REOUESTED The EDA is requested to review, discuss and comment on the attached analysis. , ) \ '\ ) Andover Revolving Loan Fund (RLF) Guidelines 1. Eligible loan applications are manufacturing, commercial, retail and personal service business located anywhere in Andover. 2. Applicants must be in compliance with local government zoning codes as well as other local, state, and federal laws applicable to them. 3. Job creation is a criterion for consideration for loans $50,000 and over; (1) FTE job for first $50,000 of borrowed funds and (1) FTE job per $25,000 there after. The jobs are newly created positions at or above the current prevailing wage rate. 4. Borrowers can use the Andover RLF funds for fixed assets purchases (land, buildings, and machinery/equipment used in building), code compliance and fayade enhancement. 5. Andover may provide up to 30% of project cost or a maximum of $100,000 to any company. " 6. A financial institution must be involved in the development project. "--_./ ) 7. Loan terms are structured based on the size of the loan and the assets being financed. 8. Andover requires full collateral coverage on loans. Second security interests positions are accepted as warranted. 9. Personal guarantees are required from the borrowers. 10. Interest rates are fixed and are tied to the prime rate and are usually below prime. Each project is evaluated separately on collateral, nature of the risk, and length of the loan. Periodic reviews of the rates are conducted to ensure the City's economic development fund and program objectives are being met. 11. Applicants must complete the loan application and provide all requested supporting documentation. 12. Borrowers will be responsible to pay a non-refundable $150.00 application fee. '\ ',~ ') ,~ ANDOVER ANDOVER ECONOMIC DEVELOPMENT AUTHORITY REVOLVING LOAN FUND APPLICA TION Name of Business: Address: Telephone: Fax: Name (s) of Business Owners/Principals: '. \.. ) , / Principal Nature of Business: Requested Loan Amount: Length of Repayment Term Requested: The undersigned has read the Andover Economic Development Authority (AEDA) Revolving Loan Fund Program Description. Attached are relevant financial statements and a brief business plan which includes a summary of proposed use of the loan funds, as well as applicant's projected employment figures. The undersigned agrees that jobs created will be filled by or made available to persons of low and moderate income, and agrees that the applicant will verify that fact by providing required documentation to the AEDA. , APPLICANT SIGNATURE DATE '-~) ~ ,.:) ) PROJECT INFORMA TION '. ./ Purpose / Description of Project [_==~:_:J i ....... "I i I L___,_,_ J \ '-./ PROJECT USES OF FUNDS Land Cost (and purchase of existing building, if applicable) 1$ ,-,--..--..--------,-,-----,------------.-..-..-----..----,-.- r--------.. .~ui~<!i.!!g_~~~!.(!l..ew ..e.9-~tructi~~ remodeling, L/H imErov~!!!.~.~!._..etc.L;~-----_----- _Ma~~ine!L~__'~_q~ment CosHpurchase, installa!ion, etc.) 1$ '; _:r.~~f~~~i~!!~L!,~es _G.os!..(l!p.p.!"..l!ise!"..,_~!c~i~ct!]..e..8al, etc.) 1$ ._g~!l..!i!!gencies 1$ Total Cost of Project Uses 1$ PROJECT SOURCES OF FUNDS Lend" II" Mortgag~ $ I % ~rtm'~ ~6w:.~;JEj,e..~~~n ~y..QW!!~-----~--.--------T ~ -----:~=~:===~==== =~.==--=~ _Q.t~~r:._____________._________.___.____.________1 $ I % Total Project Source 1$ I 100% \ I SOURCE OF EQUITY INJECTION I , , / _~~~~____________________________________l $ L.\ 1----- .------------~-------------------I ~_) , t~~~r~dj~r Building Eg~g.L_______________._ '" I. ~ - DESCRIPTION OF BUSINESS , '_.J Employee Information Current Number of (FTE) Employees Estimated # of new (FTE) Employees within 2 years as a result of this project: (FTE = full-time equivalent) KEY EMPLOYEES Name 1 Title Responsibilities Years with I' Years in Company Industry ..-..--..-......-,., -r-------------------.---. '----'--'-1 ,---.. --.--.---..------'----'--...'['-----. =F __.__. . . ___.____. .. ____n 1 -------.- -f-" , I --------------+-----~ I T , J ---------r--~ I I - S- '\ Any Previous Govenunent Borrowings by Small Business Concern or Affiliates: ,-___.J - Yes - No If Yes, please describe: Nature of Your Business: Products or Services: Geographic Market Area: Key Customers: Major Competitors: \ ',- / Existing Location(s): County(ies): Sq.Ft. Do You Rent or Own? (Circle One) What are your plans for existing location(s)? Street Address of New Project: County: Sq. Ft. of new building: Sq. Ft. company will occupy: \ '...J ~ , ,Qs('o;!~g~r. RECEIVED Revised 5/96 'J ~ ":l-~~t.'" . jAN 1 0 2003 ,>;'._'~- 111 5 Robinson 've Coon Ra ids, MN 55433-3761 J (763) 7!?~2B80 . FAX (763) 767-6491 www.a.coon-raplds.mn.us CITY OF ANDOVER " CITY OF COON RAPIDS COMMUMTYDEVELOPMENTBLOCKGRANTLOAN POLICY STATEMENT PREAMBLE The City of Coon Rapids participates with other Anoka County communities in the County-wide C.D.B.G. Entitlement Program. As a result, each year the City receives an allocation of Housing and Urban Development funds through the C.D.B.G. allocation system. The City Council has allocated C.D.B.G. funds for loans to small businesses within the community, primarily for the acquisition of machinery and equipment. As the loans are repaid, the proceeds become available to the City for further reallocation. "- In most instances, the companies seeking C.D.B.G. loans are new or relatively young companies ,,~~ that do not have an established track record of financial stability. Older companies with longer track records and financial stability normally can obtain their financing from traditional sources such as banks. Recently formed companies have more difficulty in obtaining appropriate financing, and in many instances end up using what would otherwise be funds for operating expenses. This can result in a shortage in cash flow. and make the possibility of failure of the company much greater. Assisting these companies with low-interest, long-term loans gives the companies a better oppor- tunity to succeed, thus resulting in additional jobs and economic stability for the community. PURPOSE The Council has determined that a written policy statement is desirable and that general program guidelines be established. These guidelines are being adopted to provide a process for the review of requests for C.D.B.G. loans and are intended to establish the general criteria for evaluating such requests. The City will apply the criteria on an individual project basis to determine whether the project meets the program's goal of assisting the economic development of the community by creating employment opportunities that benefit low and moderate income family persons. The final decision on approval or rejection of a CD.B.G. loan will be made by the City Council. The Council specifically reserves the right to approve or reject each project. " 'J 7 CRITERIA , ) '---I 1, Eliaibilitv Businesses receiving loans through the program must: ~ Be a for-profit corporation, partnership, or sole proprietorship. ~ Be a "small business" as defined in the regulations of the United States Small Business Administration. ~ Demonstrate that the cash flow is sufficient to cover the proposed debt service and show a positive net worth. ~ Create a sufficient number and type of jobs that benefit low and moderate family income persons to justify participation in this program. 2. Leveraaina Private Investment In order to receive consideration for a C.D.B.G. loan, the applicant must maximize the use of private lender financing. 3. Financina Gap The applicant must demonstrate the existence of a financing gap by documenting the following: , , '~.J ~ Inadequate private lender financing. The business cannot obtain the necessary amount of private lender financing to ' complete the acquisition of machinery and equipment without the use of C.D.B.G. funds. ~ Inability to pay market interest rates or term requirements. The business is unable to pay the market interest rate or the market terms are unfavorable. ~ Inadequate equity. The owners of the business do not have sufficient equity to invest in the purchase of machinery and equipment. 4. Creation of Permanent. Private Sector Jobs One job which meets the HUD requirements of a low or moderate family income person must be created for each $35,000 of C.D.B.G. funds requested. Only those jobs resulting from the infusion of C.D.B.G. funds that are created within one (1) year following the grant award will be considered. The jobs must be certain and achievable and not speculative. , ,-.J 2 ~ , APPLICATION PROCESS ,_J A request for a C.D.B.G. loan shall be made on an application fonn provided by the City. The application shall include the following infonnation: 1. Request for a C.D.B.G. loan. 2. Equipment to be purchased or other proposed use of the loan, including cost estimates. 3. Financial statements from the past five years. 4. Income and expenses projected for five years. 5. Primary lender. 6. Estimated jobs that will be created. 7. Corresponding wage rates. The application shall be reviewed by staff to detennine that all of the appropriate infonnation has been furnished. Review of the application shall, in addition to the other items listed, include a review of the applicable credit analysis, credit enhancement, and legal compliance. Based on this review, a staff recommendation shall be made on the loan request to the City Council. The City Council reserves the right to alter or amend the criteria in its sole discretion. '\ 'J \ .J A ... \6 , CITY OF COON RAPIDS \ APPLlCA TIONFOR C.D;B.G. LOAN "-J Business Name: Address: Telephone: Type (Partnership, etc.): Representative: Nature of Business: HISTORY 1. Number of years in business: 2. Number of full-time employees: '\ 3. Have you ever filed for bankruptcy? Yes _ No _ If yes, provide details on 'J a separate sheet. 4. Have you ever defaulted on any loan commitment? Yes _ No _ If yes, provide details on a separate sheet. 5. Have you applied for conventional financing for the project? Yes_ No - If yes, provide details on a separate sheet. If no, why not? 6. Estimated number of low and moderate family income persons to be hired as a result of the C.D.B.G. loan: - 7. What are the corresponding hourly wage rates and the anticipated annual income of the newly created jobs? ($ per hour) ($ per year) 8. Is the purchase of equipment being done in conjunction with an expansion in the business facility? Yes - No - If yes, describe the expansion If yes, what are the proposed financing arrangements? ': '_J 5 " INFORMATION TO ATTACH \ "-J Please include: 1. Financial statements from the past five years, or the duration of the company's existence if less than five years. 2. " Income and expenses projected for five years. 3. Primary lender. Name of bank, etc. Contact person Terms and conditions on its portion of the loan 4. Proposed use of loan proceeds, for example, type of equipment to be purchased, including cost estimates. ' '\ 'J \ , _/ 6 \:L JAN. 7.2003 9:15AM CITY OF ANOKA COMMUNITY DEV NO.410 P.3 ....- ~ I ~ ~~ ! :: ~ e Ei ~ l:l.I::> . Q ... 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['-0 r;:.o 'Oc.. c.>V'J c:;;t..;::; "'.......V,l 8-~u ~- =~ - ;:::: c::l 8 ~:::::: 8 ~. <.l B g p g '<:: d ~ :... 0.0 .- ~ 0 .: ~ ~ _...... _.8 0 0.:: u C) ~ <: _ ~ ~ . ~~ ~ ,!3:,) lI) .s ~ t 17' .. v -' ...c.;> - - S;; .0 ::;) -.... """ r-.. - "1 \; ...',., . ~ ~ 9 ? 7 ' 0 I.) .Ii. 3 'J t,!,; ~~ (J J :: ~'.\ 1 '~-\ :' J: 1 ....i " ',1 7~ ": :: I 1 i'\ i . '''I C "':-") ; n '- -'-'-" - ._,. -~- ~~.-.. u.c~ -,,"-,,- \:1 ~_::':-~::'-::'- -,-- -- , 5. Maximum C.D.B.G. Loan ) ,--j No C.D.B.G. loan made by the City shall exceed $100,000. 6. Concurrent Loans A company shall not have more than $250,000 in outstanding principal at anyone time. All payments for previous C.D.B.G. loans must be current for a company to be considered for an additional loan. The company may not obtain more than one C.D.B.G. loan in a calendar year. 7. Tvoe of Eauipment The machinery and equipment purchased with private lender and C.D.B.G. funds must be depreciable fIXed asset with an expected life equal to or less than the term of the loan. Loans for inventory or wor1<ing capital will not be considered. Loans for purposes other than machinery and equipment, which meet C.D.B.G. eligibility criteria, may also be considered by the City Council. 8. Priority of Proiects In the event requests for C.D.B.G. funds exceed the amount that is available, first priority shall be given to industrial or manufacturing uses. Second priority shall be given to research, technology, or clinical uses. Third priority shall be given to all other types of uses. " '-~ \ ....../ 3 '1 ueC.JAN. 7.2003:~ 9:1~i=t1CmCnY..QF: ~!<fl.~q~I~ DEV No ,1/'iC/,}10p. t.~ .~ 1< 'tt1 ctl ..... '0 . C!S -'" ..... ..0 "t:l is !:: 0 c' . ~ ~ o-c~ ~~ td ctJ =' ... - .. .~. c e :3 ;:!..... = Cll).- IC lJ:: 0 5 c () .; e u. . .. b.D E 8= - 1=102 B.,g 5 <o.. 00.... 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'" C - ""'" - 0';3 '.J -0:-": <) .... C oS ~ .c::8>,<;O .:::~~g, !:!~c: ~ o~.:..B =;:::><'5(.l~ IS= :- c....D ;- -5 '- OJ .= 0 C c: ~ ",I,;" f ,::: .0 :::: ~ =>.= 00 c';; ;>, t.:= . _' .. __ u , ~ ~-..= 0 ~._ ~ =' "-' ~ c..l -----~-- jt..\ =_:.c--==-:.- -.--- El1/El6/2Elf:l3 14:14 763434'35'3'3 CITY OF HAM LAKE PAGE El2/El2 '\ '-j Ham Lake Development Company Loan Guidelines Program: The HLDC program is based on oompliance with -the rules and guidelines set forth by the contract between the City of Ham Lake and the HLDC for the use of the COBG and gamblil)g fUnds for the purpose of economic development Mission: The HLDC is a non proFit organization thars mission is to offer low interest loans to businesses moving into Ham lake 'or for e)(J)aOsion of current businesses. This helps to imprpve the local commercial development while creating new jobs at the prevailing wage rates, tfiererore Improvmg me overall local economy In me Ham Lake area, Recipient The loans are granted on a needs basis according to the businesses . \ financial strengths and weaknesses as well as project plans. These loans '-./ are granted as supplemental financing and usually in a subordinate position. Loan Purpose: The loan purpose may be" but is not limited to, down payment on a building acquisition, purchase of equipment, moving expenses, support cash flow deficiencies, or for the purchase of office fumiture. Term: Generally the rate and term of the loan is set according to the purpose and need of the business project Maximum loan amount is not to exceed a maximum of 10% of the project total. The interest rate maximum is not to exceed prime. Job Creation: Job creation is a requirement of each loan recipient On average one job is required for every $35,000 borrowed to bafilled within two years of the loan agreemenl The jO,bs are newly created positions at or above tJie current prevailing wage rate and offered to low to moderate-income families. The HLDC, the City of Ham Lake, and Anoka County monitors' this. '\ '_J Rev,6-2.01 -- ---- - 16 -- ---- - -~- - ---- u - -~-- - - - . - . . - .