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HomeMy WebLinkAboutCC January 7, 2003 ~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER., MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVERMN.US Regular City Council Meeting - Tuesday, January 7, 2003 Tentative Re-interview P&Z Candidates - 6:00 p.m. Call to Order-7:00 p.m. Pledge of Allegiance Swearing in Ceremony Resident Forum Agenda Approval 1. Approval of Minutes (12/11/02 Special; 12/17/02 Regular; 12/17/02 Executive Session; 12/18/02 Special) Consent Items 2. Approve Payment of Claims - Finance 3. Authorize RFP / Sunshine Park Concessions - Finance 4. Approve Raftle PermitlMinnesota Deer Hunters Assoc. - Clerk 5. Appointment Recommendation/City Engineer - Administration 0 6, Formalize DelegationfTraffic Control Sign Authority - Engineering 7. Approve Tobacco Licenseffom Thumb - Clerk 8, Approve On-Sale Liquor Licenseffasty Pizza - Clerk . 9. Approve Easement for Utility Purposes from Anoka-Hennepin School District/99-1S - Engineering Ol1!anizationalltems 10. Approve Official Depositories & Banks - Finance 11. Designate Official Newspaper - Clerk 12. Appoint Acting Mayor- Clerk 13. Appoint Standing Committees - Clerk Discussion Items 14. High School Student PresentationIModern Global Studies -Administration 1 S. Consider Rezoning/from R-l to R-4/Maple Hollow/Mark Tibbetts - Planning 16. Consider Preliminary PlatlMaple Hollow/Mark Tibbetts - Planning 17. Accept Petition/Order Feasibility Reportl02-S0/Maple Hollow - Engineering IS. Review ofNAC Park Dedication Study - Engineering 19. Amend 2003 Fee Ordinance/Park Dedication - Engineering 20. Consider Application for 2003 CDBG Funds - Planning Staff Item 21. Schedule Council W orkshopl Storm Water Utility F ee/99-16 - Engineering 22. Schedule Public Informational Meeting/O 1-ISffransportation Plan - Engineering 23. Approve Capital Campaign Consultant Agreement/Sports Community Center-Administration 24. Schedule EDA Board Meeting - Administration 0 Mayor/Council Input Adjournment Call to Order - HRA Meeting " \J PLEDGE OF ALLEGIANCE I pledge allegiance to the flag of the United States of America and to the republic for which it stands; one nation, under God, indivisible, with liberty and justice for all. / \ 'J .. 0 T "- V CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato'(P FROM: Vicki V olk, City Clerk SUBJECT: Swearing In Ceremony DATE: January 7, 2003 INTRODUCTION Mayor Gamache and Councilmembers Jacobson and Trude were re-elected in November 2002. DISCUSSION / \ \.J Mayor Gamache was re-elected to a two-year term and Councilmembers Jacobson and Trude were re-elected to four-year terms, State statute requires that newly elected officials be sworn in at the first meeting of the year. ACTION REQUIRED City Attorney Bill Hawkins will administer the Oath of Office to the elected officials. Respectfully submitted, tLL. [)~ Vicki V olk City Clerk '-~ Oath of Office State of Minnesota) County of Anoka ) SS . City of Andover ) I, Michael R. Gamache do solemnly swear that I will support the Consti- .. tution of the United States, the Constitution of the State of Minnesota, and that I will faithfully and impartially discharge the duties of the office of Council Member of the City of Andover to which I have been elected, to the best of my knowledge and ability, so help me God. Michael R. Gamache Subscribed and sworn to before me this _ day of . 2003. Notary Pu~lic Oath of Office State of Minnesota) County of An ok a ) SS City of Andover ) I, Donald Jacobson do solemnly swear that I will support the Constitu- tion ofthe.DnitedStates, the Constitution of the State of Minnesota, and that I will faithfully and impartially discharge the duties of the office of . Council Member of the City of Andover to which I have been elected, to the best of my knowledge and ability, so help me God. Donald Jacobson Subscribed and sworn to before me this _ day of , 2003. Notary Public Oath of Office State of Minnesota) County of Anoka ) SS City of Andover ) I, Julie Trude do solemnly swear that I will support the Constitu- tion of the United States, the Constitution of the State of Minnesota, and that I will faithfully and impartially discharge the duties of the office of Council Member of the City of Andover to which I have been elected, to the best of my knowledge and ability, so help me God. Julie Trude Subscribed and sworn to before me this _ day of , 2003. Notary Public (!) j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.cI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: January 7,2003 INTRODUCTION The following minutes have been provided by TimeSaver Secretarial for approval by the City Council: , December II, 2002 Special Meeting wlYMCA ~.. December 17, 2002 Regular Meeting December l7, 2002 Executive Session December 18, 2002 Special Meeting (Park Comm. Interviews) E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. If for any reason you did not receive the e-mail version, please contact me. ACTION REQUESTED Council is requested to approve the minutes listed above. Respectfully submitted, iLL' ()~ \./ Vicki V olk City Clerk CD , " 0 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923' WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorfv FROM: Jim Dickinson, Finance Director SUBJECT: Authorize RFP / Sunshine Park Concessions DATE: January 7,2003 INTRODUCTION The Sunshine Park concession contract with C & H Enterprises expired October 31, 2002. City staff conducted a final inspection on November IS, 2002 and the deposit was returned to C & H Enterprises. DISCUSSION () The expired contract with C & H Enterprises was for three years (2000,2001 & 2002). The Finance Department is recommending that the City do a Request For Proposal (RFP) for the concessions at Sunshine Park and evaluate proposals before entering into another longer term contract with C & H Enterprises or another vendor. BUDGET IMP ACT This contract generated $4,000 ofrevenue in 2002. ACTION REQUIRED The Finance Department is requesting City Council authorization for RFP for the concessions at Sunshine Park. , 0 (j) .:J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approve Raffie Permit/Minnesota Deer Hunters Association DATE: January 7, 2003 INTRODUCTION The Rum River Chapter of the Minnesota Deer Hunters Association has applied for an Exempt Permit to conduct a raffle during an event on March 22, 2003 at the Courtyards of Andover, , \ DISCUSSION <J As part of the permit process the city can: 1) approve the application with no waiting period; 2) approve the application with a 30 day waiting period (this allows the Gambling Control Board to issue a permit after 30 days); or 3) deny the application. Attached is a copy of the application. ACTION REQUIRED The City Council is requested to consider approving the application with no waiting period. Respectfully submitted, ilL. t~ Vicki Volk City Clerk \ 0 .",.,.,... ,.>:; .' '" . <:.. ...~ ,". ~ . '.'''' .i."" ~' . .,;.~~"'" ~,' ;.!;.~~_..:,;.;;1'.'!l. ;.o""..;-..~"'~ -';:0" .... . . Page 1 9f 2 . 8100 Minnesota Lawful Gambling LG220 . - Application for Exempt Permit Fee - $25 For Board Use Only , "- , Fee Pai:1 '0 Organization Information . Check No. Organization name Rum River Chapter Previous lawful gambling exemption number Minnesota Deer Hunters Association Street City StatelZip Code County 24567 River Ct Isanti MN 55040 Isanti Name of chief executive offICer (CEO) First name Last name Daytime phone number of CEO Larry Hokenson 763-444-9519 Name of treasurer Daytime phone number of First name Last name treasurer. Anne Beihoffer 612-761-2553 Type of Nonprofit Organization Check the box that best describes your organization: o Fratemal 0 Religious o Veteran l!l Other nonprofil organization Check the box that indicates the type of proof your organization attached to this application: o IRS letter indicating income tax exempt status o Certificate of Good Standing from the Minnesota Secretary of State's Office o A charter showing you are an affiliate of a parent nonprofit organization o Proof previously submitted and on file with the Gambling Control Board " "- '-~ Gamblina Premises Information Name of premises where gambling ~tivity will be conducted (for raffles, rlSlthe site where the drawing will take place) Courtyards of Andover Address (do not use PO box) City StatelZip Code County Andover MN 55304 Anoka Date(s) of activity (for raffles. indicate the date of the drawing) March 22, 2003 Check the box or boxes that indicate the type of gamblng activity your organization wiH be conducting: o 'Bingo IRl Raffles o .Paddlewh~els o "Pult-Tabs o "Tlpboards 'Equipment for these actMties must be obtained from a licensed distributor. This form will be made available in Your name and and your organization's the following: Board members, staff of the aIematiVe format O.e. large print. BralDe) nameandaddresswllbepubrlCilformalion Board whose work assignment requires upon request. The Infonnation requested when received by the Board. AD the other that they have access to the infonnation; on this fonn (and any attachments) wit be infonnatlon that you provide wiD be private the Mi1nesota Department of Pubic Safety; used by the Gambling Control Board data about you unlll the Board Issues your the Minnesota Attorney General; the (Board) to determine yourquaUlicatbns to penni!. Whim the Board Issues your Minnesota Commissioners of be ill/ollled il lawful gambrlflg activilies In permit, aH of the infonnation that you h8llll Administration, Finance. and Revenue; the Minnesota. You h8llll the right to refuse to provided to the Board in the process of Minnesota Legislative Audlor, national end supply the Information requested; however, applying for your pennltwill become public. i1temational gambling regulatory agencies; if you refuse to supply this Infonnation, the If the Board does not issue you a perml, anyone pursuant to court order; other Board may not be able to detennlne your althe infonnation you have provided in the Individuals and agencies that are qualifications and, as a consequence, may process of applying for a permit remains specllically authorized by state or federal refuse to lsSU6 you a pennlt. If you supply private. with the exception of your name law to have access to the infonnation; the Infonnation requested, the Board will and your organization's name and address individuals and agencies for which law or be able to process your apprlCatbn. which wiD remain pubrlC. legal order authorizes a new use or sharilg \ Private data about you are aveilable only to of Infonnation after this Notice was given: '-/ and anyone with your consent. Application for ExemptPermlt - LG220 Page 2 Qf2 .. 8/00 Organizetlcin Neme - Local Unit of Government Acknowledgment " , If the gambling premises Is within city limits, the If the gambling premises Is located In a township, both U city must sign this application, the county and township must sign this application, On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application, Check the action that Check the action that the city is taking on this application. the county is taking on this application. o The city approves the application with no o The county approves the application with no waiting period. waiting period. - o The city approves the application with a 30 day o The county approves the application with a 30 day waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class permit after 30 days. city). o The city denies the application. <- o The county denies the application. Print name of city Print name of county (Signature of clty personnel receiving apprlCation) (Signature of county personnel receiving apptication) TItle Title Oate_'_'_ Oate_'_'_ TOWNSHIP: On behalf of the township, I acknowledge that , '\ the organization Is applying for exempted gambling actMty '-J within the township Omits. [A township has no statutory authority to approve or deny an appTication (Miln. Stat. sec. 349.213, subd. 2).) Print name oftownshlp (Signature of township official acknowledging application) TIle Oate_'_'_ Chief Executive Officer's Signature . The Information provided in this ap~n IS. compi! ay i~ura to the best of my knowledge. Chief executive offlCGf's signature A 1'. ~ . v ~ ( Name (please print) I-frR f= 'I D 1kJ/~~ tJ S 0 tt.J Date (2- '-.!~I () z.. Mall Application and Attachments At least 45 days prior to your scheduled actMty date send: . the completed application, If your appfication has not . a copy of your proof of nonprofit status, and been acknowledged by the . a $25 application fee (make check payable to .State of Minnesotaj. local unit of government or Application fees are not prorated, refundable, or transferable. has been denied, do not Send to: Gambling Control Board send the apprlC8tion to the 1711 West County Road B, Suite 300 South Gambling Control Board. Roseville, MN 55113 , '-~ , . . , .' . . " '. . , , , . . ... . '. .. . . / \ '--I . . - fNESOT A Department of Revenue Sales and use tax Certificate of Exempt Status ST-17 Exempt organizations Minnesota Deer Hunters Association I ~lca" number 28515 POBox 5123 I Oole Issued May 12, 1982 Grand Rapids, MN 55744 . Reissued: February 26, 1993 , \ 0 The oiganlzation above Is exempt Cram sales and use tax ~der Minnesota law on purchases, rentals, and leases of merdw\dise and servioes to be used exdusively in the perfonnance of charitable, religious, or educational functions. Foe unlor dli%en groups,. the merchancUse must be used in the pleasure,. recreation, or other nonprofit functi.oas of the group. nus exemplion does not apply to purchases of meals, lodging, motor vehicles, or waste coUectl.on and: disposal services. (M.S. W A2S, &Ub4. I6) ~~lonerofRevenue < .; .'~;, ." ~." by .. 'IJ~~. '.~.-~'. . ~,'AY''1-'\>;:1it~::' 'fi~~..,.::;t;.. .- .~,." .- '",,"',.,',,'" :':'_;l'~;~:, r-;,~~-~{:'/~'f~. .' .'. P. R. BIa1sdeIJ. Supervisor . . .. . TaXpayer Infomulion DivIsion If you have anyquuttolU, call the MN Department of Revenue at (612) 296-6181 or toll-free 1-800-65T~777. '. , </ (!) , , CITY OF ANDOVER \._J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. ~.CI.ANDOVERJ,lN.US TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator. SUBJECT: Appointment Recommendation - City Engineer DATE: January 7, 2003 INTRODUCTION The interview and selection process for the appointment of a new City Engineer has been completed. DISCUSSION After a thorough review of candidates by an interview panel consisting of the Human Resources Manager, Finance Director, Public Works Superintendent, Interim City Engineer and administrator, Mr. David Berkowitz has been offered the position subject to ratification by the City Council. 11r. Berkowitz has been employed with the City since July 15, 1996 starting as a Civil Engineer I, with a promotion to Civil Engineer III on August 2, 2000. In his current capacity, Dave has been involved in several , milestone engineering projects including the clean-up of Andover Station, the reconstruction of Bunker Lake ,,) Boulevard, streetscape improvements for Andover Station, assisting with the development of the annual Capital Improvement Plan and involvement with most of the residential development engineering occurring since 1996. His current duties include managing engineering technicians, preparing plans and specifications for public improvements, design of park and trail improvements and inspection of installed infrastructure. Dave's capabilities as a project manager, combined with his enthusiasm, energy and commitment to customer service have made him a highly respected staff member. Dave received his civil engineering degree from North Dakota State University in 1993 and was awarded his Professional Engineer Licensure on July 23, 1999. BUDGET IMPACT This is an authorized staff position and funding is available in the 2003 Budget. ACTION REQUIRED Recommend the appointment of Mr. Dave Berkowitz.as City Engineer effective Monday, January 13, 2002. '-oj @ . ,~ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Bill Ottensmann, City Engineer SUBJECT: Formalize Delegationffraffic Control Sign Authority - Engineering DATE: January 7, 2003 INTRODUCTION Under present City procedures the City Engineer reviews signage needs in new subdivisions. The , , Engineer also reviews all signage in areas proposed for seal coating and specific locations as '.J requested by the City Council. After review the Engineer orders installation of needed traffic control devices without any formal Council action. Where a specific request is made by the Council, a report with recommendations is sent to the Council. The Council orders installation of signage or other devices after approval of the report. Assuming the Council wishes to continue this process, Council is requested to pass the attached resolution establishing criteria to be used in evaluating traffic control devices needs and formally delegating authority to the City Engineer to order installation of Traffic Control Devices. DISCUSSION Under Minnesota Statutes the authority to erect traffic control devices, including stop signs, rests with the City Council. Where the City Council has established certain standards or rules, which leave nothing to the judgment or discretion of the subordinate, other than some reasonable discretion in administering the standard or rule, this routine action may be delegated to staff. In continuation of the present process, it is recommended that the authority be formally delegated to the City Engineer. The Commissioner of Public Safety has adopted a "Manual for Uniform System of Traffic Control Devices. The City Engineer, in determining needed traffic control devices, uses the manual. It is recommended that the City of Andover formally adopt it as the standard to be followed by the City ) No change is requested in reviewing requests for individual signs or specific locations where the , , Council would request a formal study and report. '- .' Mayor and Council Members January 7,2003 Page 2 0123 The request for approval of the resolution is being made to avoid any future questions concerning the authority of the City Engineer to order erection of traffic control signage. No change in present procedure is being requested. The fact that a stop sign mayor may not have been installed pursuant to a specific City Council Ordinance or delegation of authority would not affect the enforceability of the sign. ACTION REOUESTED Council is requested to pass the attached resolution establishing rules and standards for installation of traffic control devices and delegating authority to the City Engineer to determine signage need and order their installation. Respectfully Submitted, ~J.J-(!)~~ Bill Ottensmann , ) , -~ Interim City Engineer , , / , . ." CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTIN ESTABLISHING RULES AND STANDARDS TO BE FOLLOWED IN REVIEWING REQUESTS FOR AND ORDERING INSTALLATIN OF TRAFFIC CONTROL DEVICES. WHEREAS, authority to order installation of traffic control devices rests with the City Council, and; WHEREAS, the City Council wishes to delegate this authority to the City Engineer under certain circumstances, and: WHEREAS, The City Council wishes to establish standards and rules to be used in evaluating the need for traffic control devices, and: NOW, THEREFORE, BE IT RESOLVED the "Minnesota Manual on Uniform Traffic Control Devices" as adopted by the Minnesota Commissioner of Public Safety shall be adopted as the rule and standard to be used by the City in : evaluating the need for traffic control devices, and .,--, BE IT FURTHER RESOLVED THE City Engineer shall be delegated the authority to review traffic control device needs and order their installation. Adopted by the City Council of the City of Andover this ih day of January ,2003. CITY OF ANDOVER Michael R. Gamache - Mayor ATTEST: Victoria Volk - City Clerk , / @ " " '~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, Ci~ Clerk SUBJECT: Approve Tobacco Licenseffom Thumb DATE: January 7, 2003 INTRODUCTION The Tom Thumb Store has applied for a license to sell tobacco products. DISCUSSION 0 The Tom Thumb store has completed the necessary application and paid the appropriate fee for a tobacco license for the year 2003. ACTION REOUlRED The City Council is requested to approve a tobacco license for the Tom Thumb store, 15825 _7th Avenue NW for the period January 8, 2003 to December 31,2003. Respectfully submitted, U:.L 6Vb Vicki V olk City Clerk 0 @) ~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approve On-Sale 3,2 Beer License/Tasty Pizza DATE: January 7, 2003 INTRODUCTION Tasty Pizza has applied for a license to sell 3.2 beer on-sale. DISCUSSION /' '\ ,,-.J Tasty Pizza has completed the necessary application and paid the appropriate fee for an on-sale 3.2 beer license for the year 2003. ACTION REQUIRED The City Council is requested to approve an on-sale 3.2 beer license for Tasty Pizza, 13827 Round Lake Boulevard NW for the period January 8, 2003 to December 31, 2003. Respectfully submitted, fL,L. f)~ Vicki V olk City Clerk '\ ....j @ 0 CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ Bill Ottensmann, City Enginee <3 FROM: David D. Berkowitz, Civil Engineer III SUBJECT: Approve Easement for Utility Purposes from Anoka-Hennepin School District/99-15 - Engineering DATE: January 7, 2003 INTRODUCTION The City Council is requested to accept an easement for utility purposes from the Anoka- Hennepin School District for Project 99-15, Water Transmission Line to the new Water Treatment Plant. DISCUSSION / '\ During construction of the water transmission line from Well No.8 to the new water treatment \.J plant the school district requested that the water line be routed around three mature oak tress. The utility easement dedicated by the School District to the City provides the necessary space for the construction and future maintenance of the piping connection to the new water treatment plant. BUDGET IMP ACT The easement purchase amount is $1.00. The funding will be from the previously approved 2001 PIR Bond Issue, which will be reimbursed by the Trunk Water Fund. ACTION REOUlRED The City Council is requested to accept the easements required for the Water Transmission Line to the new Water Treatment Plant, Project 99-15. Respectfully submitted, GJ~0.~ David D. Berkowitz d :.J cc: Tom Durand, Anoka-Hennepin School District, 11299 Hanson Blvd. NW, Coon Rapids, MN 55433 ~ FA~FMFNT C::RANT THIS EASEMENT, made this _ day of , 2002, by the Anoka-Hennepin School District No. 11, a political subdivision, Grantors, to the City of Andover, a municipal corporation, (Grantee). WITNESSETH: WHEREAS, Grantor is the owner in fee simple of the real estate hereinafter described. That for and in consideration of the sum of One Dollar ($1.001 and other good and valuable consideration, the receipt of which is hereby acknowledged, Grantor has this day bargained and sold, and by these presents does bargain, sell and transfer unto to Grantee, its successors and assigns the following: A permanent easement for public utility purposes over the North 15.00 feet of the South 35,00 feet of the West 70.00 feet of the East 1150.00 feet of the South Half of the Southeast Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. , '\ TO HAVE AND TO HOLD, said perpetual easement unto the City of Andover, U Anoka County, Minnesota, its successors and assigns, forever. Grantor does hereby covenant with the Grantee, that it is lawfully seized and possessed of the real estate above described. -..., l"l IN_WITNESS WHEREOF, the parties have hereunto set their hands this J./lday of --L2Y ~P./YJri~/L./ ' 2002. By: ::c-zt:,;JJ ~ Its: Clerk ' " , --./ /., STATE OF MINNESOTA ) o )ss. COUNTY OF ANOKA ) ~. . The foregoing was acknowledged befo~e, me ~ / .~. 0 q.... day of ::f~:1J~M1t-. , 2002, by '-yJfn!llitlf. /:if) /}( and t #.Jl..( dpA'J1/J/?f/X; , the Chairperson and Clerk of AnoKa-Hennepin School District No, 11, a political subdivision, under the laws of Minnesota, on behalf of the D~:::~~ .~ ~ S . ...~~_~...:-,~\::_.~....""VOl'\;V...\"Jf'A~""~':'~~:::;,~_'"!''''!''-~.' ',V.. .... fA, .. ~:/\~~1i'~ PAMELAJ GANTZ" ;: (. 91-1 . :.. U/j, ;:ir...~.~-P.'.::.~.:.~.~ NOTARYPUBLlC'-MINNESOTA. ii -- ~tary Pu/blr' . 1 :Q.... '''~, 0 :'<::,;:~j;' My Comm. Exp Jan 31 200=~; . '_" ;.." "~"~:':.~~.' .-:-_....~~:~~'\7 .-~~;':~~.~'f';:'.~......._~_:,.,::. ~'.'" _~ ~ '-" >.:" ,,; NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on , 2002, the above described easement in this document. Dated: CITY OF ANDOVER , '\ (SEAL) \ '\..J By Clerk THIS INSTRUMENT WAS DRAFTED BY: William G. Hawkins and Associates 2140 Fourth Avenue North Anoka, MN 55303 (763) 427-8877 " '--) tii CD 0::: - I ~ Vl IN :>: I-f') lO ::> CD ~I 00.. -C...... c Vl:E Z ......en 0 WVl ~ '- <I.l o?: ~ X IZ 0::: Z (l) U . :, 1-3 ~ 0 (l) -C <ll >. 0 <1>..c-'U1~ u.1- 0 0 '1 ..c-'-'-__:J N ~ , --........000 ~N ' J '-0 u ~I -Z u. (l) ...... '- 0 0 >Q)~2o Ii=v ~ o '+-L..:::{. ~UN (l) 00 en'-O::Jc 1-- ~I O~W U lflO ~oqO<( WlO Vl _0 ~ oqO.......q-_ 3::: Ovz 0 ................<( u. a. t1) t1) en wI- Z 0..-0:: ~ Ln""'-ON IVl ~I 0 ::J ~ (l) 1-<( 0 a. -C <ll u.W . ...c +-' -+-' CJ'l Ol CD ^-:J en ~ c Ow o ~Z 0 :'::: 0 0 0 wI ~I O::E .J :5 (f)W (f)o:: Zl- I w :J (l) (l) _ ~u. Z 0 -0 [;: 0 ~~::E ,-1!-C-CN I- O+-'--"'t"") lfl- - ~3~ '- '- ~R N:!o:: +-' 0 0 0.9- v . ~3w<o C ,+-..c. ........ 'Y.VI~ ~- <1>.-.........._(/) 0 L. 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WWW.CJ.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Approve Official Depositories & Banks DATE: January 07, 2003 INTRODUCTION Each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. "" DISCUSSION \J The depositories listed on the attached resolution are the organizations the City currently conducts business with, and staff is recommending. BUDGET IMP ACT None. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution that designates depositories for City funds and designates the Finance Director of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. --- , Attachment <j CITY OF ANDOVER ') COUNTY OF ANOKA '-. ./ STATE OF MINNESOTA RES. NO. - A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits that are greater than can be obtained from the official depositories. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's official depositories for 2003 are the Anoka office of Wells Fargo Bank Minnesota, N.A. and the Andover office of US Bank. \ BE IT FURTHER RESOLVED that Wells Fargo Investment Services Inc. and Wells , - / Fargo Institutional Trust; the Minnesota Municipal Money Market Fund; Northland Securities; of Miller, Johnson, Steichen, and Kinnard, Inc.;Legg Mason Inc.; Soloman Smith Bamey Inc.; Multi Bank Securities Inc.;PaineWebber Inc.; Prudential Securities; 151 Regions Bank; and Morgan Keegan & Company be designated as additional depositories for 2002 for investment and cash management purposes only. BE IT STILL FURTHER RESOLVED that the Finance Director of the City of Andover is hereby designated as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Adopted by the Andover City Council on the 7th day of January 2003. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria V olk - City Clerk \ / (jjJ , , .~ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratorrU- FROM: Vicki Volk, City Clerk SUBJECT: Designate Official Newspaper DATE: January 7, 2003 INTRODUCTION Each year the City must designate the official newspaper where publication of official notices is made. , \ DISCUSSION .~ / The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for 2003. The legal publication rate will be $8.25 per column inch compared with $8.15 per column inch in 2002. ACTION REQUIRED The City Council is requested to designate the Anoka County Union as the legal newspaper for the city for the year 2003. Respectfully submitted, fLL,' ()c-/V Vicki V olk City Clerk '. / ABC Newspapers and ABC ~ ,- -" Anoka County Shopper ~. ..~~.R Newspapers j Division of ECM Publishers, Inc. 4101 Coon Rapids Blvd., Coon Rapids, MN 55433 P. O. 99, Anoka, MN 55303 ~~O~G~~:~~ December 2, 2002 em OF ANDOVER City Council City of Andover 1685 Crosstown Boulevard Andover, MN. 55304 To Whom It May Concern: Please accept thefollowing proposal to designate the Anoka County Union as the legal ) newspaper for the City of Andover for the year 2003. As a newspaper published in the County \ .~ of Anoka we meet the requirements to qualify as an official legal newspaper. Legal publication rate for the coming year will be $8.25 per column inch. Your patronage over the past years has been appreciated and we hope that we can be of service to you again in the coming year. lfwe can be of any assistance in any other areas of our business, please feel free to call on us. Sincerely, ~ if j1;~ C>\. tJM-v-- Dixie L Mason Office Manager Anoka County Union '._ .J Anoka County Union Blaine Spring Lake Park Life Coon Rapids Herald Anoka County Shopper Phone (763) 421-4444 Commercial Printing FAX (763)421-4315 @ " -0 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorf''t FROM: Vicki V olk, City Clerk SUBJECT: Appoint Acting Mayor DATE: January 7, 2003 INTRODUCTION Each year the Mayor appoints an Acting Mayor, DISCUSSION , \ V In the event the Mayor is unable to attend a Council meeting, he is required to appoint a Councilmember to serve as Acting Mayor. Councilmember Orttel is the present Acting Mayor, ACTION REQUIRED The City Council is requested to appoint an Acting Mayor for the year 2003 based upon the Mayor's recommendation. Respectfully submitted, iLL- a.a Vicki V olk City Clerk , , ) ~- (!!) . \ J 'J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER..MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Appoint Standing Committees DATE: January 7, 2003 INTRODUCTION Each year Standing Committees are appointed based upon the recommendation of the Mayor, DISCUSSION , '\ V The following were appointed for 2002: Public Works Committee: Don Jacobson (Chair) and Ken Orttel Newsletter Committee: Julie Trude (Chair) and Mike Knight Personnel Committee: No appointments made in 2002 Finance Committee: No appointments made in 2002 ACTION REOUIRED Council is requested to appoint members for the Public Works and Newsletter Committees for the year 2003 based upon the Mayor's recommendations. Respectfully submitted, iLL' (Jd0 Vicki V olk City Clerk " I "-.J (fj) ~) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WW\VCI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: High School Student Presentation/Modem Global Studies DATE: January 7, 2003 INTRODUCTION Three Anoka High School students have requested an opportunity to make a presentation to the City Council for their modem global studies class. The presenting students are Andover residents who would like to make a lO-minute presentation to the Council in order to receive class credit for a school project. DISCUSSION , \ \._) Three junior class high school students: Calee Brown, Kim Betzold and Brady Baartman will be in attendance at the meeting to make a brief presentation to the Council for a school project. The school project topic is related to methane gas production as an energy source. ACTION REQUIRED Council is respectfully requested to allow the above-named students to make a presentation for school project credit. hn F. Erar City Administrator , > ) @ ~-) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~/ Will Neumeister, Community Development Directr' FROM: Courtney Bednarz, City PlanntiP SUBJECT: Consider Rezoning/from R-l to R-4IMaple HollowlMark Tibbetts - Planning DATE: January 7, 2003 INTRODUCTION The City Council is asked to review the proposed rezoning to allow the Maple Hollow project to move forward. DISCUSSION As with all rezonings, one of the two following findings provided by state statute must be \ present: I ,~/ 1. The original zoning was in error. 2. The character of the area or times and conditions have changed to such an extent to warrant the rezoning. The property is located within the 2020 Metropolitan Urban Service Area (MUSA) and also within the current phase of sewer expansion (2000-2005) in the City's Comprehensive Plan. Times and conditions have changed with the availability of utilities and it is appropriate to rezone the property at this time to allow an urban residential development. Attachments Ordinance Amendment Location Map Planning Commission Minutes ACTION REQUESTED The City Council is asked to approve the rezoning request based on the fact that times and conditions have changed. ~~ ne IT , Cc: Mark Tibbetts, 14 16151 Avenue NW, Andover, MN 55304 , '--) CITY OF ANDOVER " COUNTY OF ANOKA ,,) STATE OF MINNESOTA ORDINANCE NO.8 AN ORDINANCE AMENDING ORDINANCE NO.8, SECTION 6.03, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance 8, Section 6.03, The Zoning District Map ofthe City of Andover is hereby amended as follows: l) Rezone land from R-l, Single Family Rural Residential to R-4, Single Family Urban Residential on approximately 2.22 acres legally described as: The West 660.00 feet of the Northwest Quarter of the Southwest Quarter of Section 14, Township 32, Range 24, Anoka County, Minnesota; which lies westerly of Crane Street NW and Northerly of Block 1 of Chesterton Commons North Second Addition; except that part platted as Anoka County Highway right-of-way Plat No. 20. f '\ <~ 2) All other sections of the Zoning Ordinance Shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this _ day of 2003. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk , '-) Maple Hollow , "- '----- 16425 16422 162811 16231 '''' 1657 16157 '48' ,,01 1341 1177 /' 15943 ~ 15955 15911 ,.., 1781 , , N '-J Project Location Map w~, s Andover Planning Regular Andover Planning and Zoning Commission Meeting Minutes - December 10, 2002 Page 2 '1 PUBLIC HEARING: REZONING (02-07) TO CHANGE THE ZONING , ,~ / DESIGNATION FROM R-I SINGLE FAMILY RURAL RESIDENTIAL TO R-4 SINGLE FAMILY URBAN RESIDENTIAL FOR PROPERTY LOCATED AT 1444 161sT A VENUE NW (CSAH 20) FOR MARK TIBBETTS. Mr. Bednarz explained that the Planning Commission is asked to review the proposed rezoning to allow the Maple Hollow Project to move forward. Mr. Bednarz stated the property is located within the 2020 Metropolitan Urban Service Area (MUSA) and also within the current phase of sewer expansion (2000-2005) in the City's Comprehensive Plan. Times and conditions have changed with the availability of utilities and it is appropriate to rezone the property at this time to allow an urban residential development. Motion by Kirchoff, seconded by Greenwald, to open the public hearing at 7: 12 p.m. Motion carried on a 5-aye, O-nays, 2-absent (Squires, Gamache) vote, There was no public input. Motion by Kirchoff, seconded by Larsen, to close the public hearing at 7:12 p.m. Motion carried on a 5-aye, O-nays, 2-absent (Squires, Gamache) vote. \ Motion by Greenwald, seconded by Falk, to recommend to the City Council approval of ,-j Resolution No. _' approving the Rezoning from R-1 Single Family Rural Residential to R-4 Single Family Urban Residential for Property located at 1444 161 sl Avenue NW (CSAH 20) for Mark Tibbetts. Motion carried on a 5-aye, O-nays, 2-absent (Squires, Gamache) vote. Mr. Bednarz stated that this item would be before the Council at the January 7, 2003 City Council meeting. PUBLIC HEARING: PRELIMINARY PLAT OF A SINGLE FAMILY RESIDENTIAL DEVELOPMENT TO BE KNOWN AS MAPLE HOLLOW FOR MARK TIBBETTS ON PROPERTY LOCATED AT 1444 161sT A VENUE NW. Mr. Bednarz explained that the Planning and Zoning Commission is asked to review a preliminary plat for Maple Hollow. The proposed project will create 6 urban residential lots. The design of the project substantially conforms to the sketch plan previously reviewed by the Planning Commission and City Council. Mr. Bednarz stated the Park and Recreation Commission recommended that park dedication and trail fees be collected for the proposed development. He stated there will be a trail constructed at some point but it has not been required by the City, this would be , : , ) @ '1 '-~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.cI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorf:: Will Neumeister, Community evelopment Directr FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Preliminary PlatJMaple HollowlMark Tibbetts - Planning DATE: January 7,2003 INTRODUCTION The City Council is asked to review a preliminary plat for Maple Hollow. The proposed project will create 6 urban residential lots. The design of the project substantially conforms to the sketch plan previously reviewed by the Planning Commission and City Council. , DISCUSSION ,j Review Process Ordinance 10 outlines the requirements for preliminary plat review. The City Council in its review of a preliminary plat shall determine whether the proposed subdivision is in conformity with the Comprehensive Plan, and shall take into consideration the requirements of the City and the best use of the land. Particular attention shall be given to the arrangement, location and widths of streets, drainage and lot sizes. 9.02,9.03 Street Plan Access through the development will be provided by extending a cul-de-sac into the property from Crane Street NW. The right-of-way, street extension and cul-de-sac will conform to the City's urban local street requirements. Pedestrian Access A trail will be constructed by the City along the south side of 16151 Avenue NW (CSAH 20) as a part of a future public improvement that will be paid for using trail fees. Additional right-of-way is being dedicated as a part of the plat to complete the 60 foot wide half right-of-way for 16151 Avenue NW (CSAH 20) requested by the Anoka County Highway Department. No trail or sidewalk is proposed for the frontage this site has along Crane Street NW or the cul- de-sac that will be created. These roadways are not designated to provide a trail or sidewalk on , the City's draft Transportation Plan. '- ) , 9.04 Easements ,,~ The standard urban drainage and utility easements (ten feet wide along front and rear property lines and 5 feet wide along side property lines) will be provided as a part of this project as indicated on the preliminary plat. Additional easements will be established to cover storm water drainage areas along the west edge of the plat. 9.06 Lots All of the lots will meet the minimum lot width, depth, and area requirements of the Single Family Urban Residential (R-4) Zoning District. R-4 Req. Lot 1 Lot2 Lot3 Lot4 LotS Lot 6 Lot 80 feet 92 feet 80 feet 80 feet 80 feet 100 feet2 105 feet2 Width Lot 130 feet 153.331 l48.791 l71.8i 139.10 l31.27 156.35 Deuth feet feet feet feet feet feet Lot 11,400 sf 15,393 sf 12,664 sf 21,186 sf 12,853 sf 16,602 sf l5,021 sf Area 1 Lots l-3 are double frontage lots that are required to have a minimum lot depth of l40 feet. 2 Lots 5 and 6 are comer lots that are required to have a minimum lot width of at least 90 feet. \ Double Frontage Lots " J Lots 1-3 are double frontage lots. Double frontage lots are permitted adjacent to county roads. Existing Structures All of the existing structures on the site will be removed. Buildability requirements of Ordinance No. 10 Section 9.06a(1) All lots are required to meet the provisions of Ordinance No.1 0, Section 9.06a(l) which relates to lot size and buildability requirements. The applicant has demonstrated that each of the lots will be buildable. Wetland/Storm Water Pond Buffer Ordinance ll4, Wetland Buffer, further regulates lots adjacent to wetlands and storm water ponds. This ordinance requires a minimum of 116.5 feet between the front property line and either the delineated edge of a wetland or the 100 year flood elevation adjacent to a storm water pond. All ofthe proposed lots will meet this requirement. Existing Trees The Tree Protection Plan indicates that trees will be preserved along the north edge and at the southwest corner of the proposed plat. Many trees will need to be removed during grading to create walkout lots along the west edge of the plat as well as to allow the roadway to be constructed. , 'J 2 , 9.07 Parks, Park Dedication ,~ The Park and Recreation Commission recommended that park dedication and trail fees be collected for the proposed development. The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No.1 08, Flood Plain Management Ordinance Ordinance No. ll4, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU, Anoka County Highway Department and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. , Attachments " ~.J Resolution Location Map Preliminary Plat (11x17 in packet) Planning Commission Minutes Sketch Plan Minutes ACTION REQUESTED The City Council is asked to approval the Preliminary Plat for Maple Hollow subject to the conditions in the attached resolution. 1:114 Cc: Mark Tibbetts, 1444 16151 Avenue NW, Andover, MN 55304 '-j 3 CITY OF ANDOVER , COUNTY OF ANOKA " ..J STATE OF MINNESOTA RES. NO R -03 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "MAPLE HOLLOW" FOR MARK TIBBETTS ON PROPERTY LOCATED IN SECTION 14, TOWNSHIP 32, RANGE 24, LEGALLY DESCRIBED AS: The West 660.00 feet of the Northwest Quarter of the Southwest Quarter of Section l4, Township 32, Range 24, Anoka County, Minnesota; which lies westerly of Crane Street NW and Northerly of Block 1 of Chesterton Commons North Second Addition, except that part platted as Anoka County Highway right-of-way Plat No. 20. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat. , \ "-~ NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: 1. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 2. Contingent upon the approval of the rezoning of the property to (R-4) Single Family Urban Residential. If this request fails to be approved, in whole or in part, the preliminary plat shall be considered null and void. 3. Payment of park dedication and trail fees at the rate in effect at the time the final plat is approved per Ordinance No. 10, Section 9.07. 4. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 5. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure typical subdivision improvements will be completed. Adopted by the City Council of the City of Andover this day of ,2003. CITY OF ANDOVER ATTEST: 1 , --" Victoria V olk, City Clerk Michael R. Gamache, Mayor 4 Maple Hollow '\ "- '6425 '6422 . 15'" 16231 1433 '657 16157 1487 , , 15943 ~~ 15955 15911 '86' 1781 1 " '-j Project Location Map W~E . 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',~" 0",. ~.~. ~OA H "0 =2 =! ~ (ull f .~ _. :" I;': ;n 'I ;! ~; ~l II! l! L'ill ! 1.111 . :,U ~:lE- 10..:: 1;0 .r:g ~~ ~.. "5 U . o - ~lle. .,.-~ 1:_ Co. o'U e ~! .~ "SO Q.Uo..l: c:!!!.- 110 ~D... i0." Q. .~Q.1: .. ..... -e CC ... e 7::00 'UE'fi -.: D.8: ~e o.~ W oi~ .~~Di:i ~fl.! ~.ii :=0 0_ o. Z .0 _..._ ,;; ... S z t " : rtl ~ .- ~ Jj . 10 ~ I C>; . - ~ g p q - ~ ~ ~ I ; ~ H " ~ ~ ~ i ~ i ~ I , I II I I ~ I : I I I I " I I I I I I ... , , I fl..ttNIJINtb CoMJA..I~$/01{ ..jK~1tN MIAaJ~ Regular Andover Planning and Zoning Commission Meeting Minutes - May 14, 2002 Page 9 , "- .'-.J I PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY DEVELOPMENT LOCATED AT 1444161sT AVENUE NW -MARK TIBBETTS. Mr, Bednarz summarized the staff report. Motion by Greenwald, seconded by Gamache, to open the public hearing at 8:24 p.rn. Motion carried on a 5-ayes, O-nays, 2-absent (Squires and Falk) vote, There was no public input, Motion by Kirchoff, seconded by Gamache, to close the public hearing at 8:25 p.m. Motion carried on a 5-ayes, O-nays, 2-absent vote, Commissioner Kirchoff questioned if there will be a need for any variances on this project. Mr, Bednarz stated that there wouldn't be any variances necessary for this project, Commissioner Hedin mentioned that the proposal looks great and makes sense the way it's laid out. Commissioner Kirchoff agreed. , .\ The consensus among the Commission was that the sketch plan looks great, therefore , there were no issues of concern, '-.J PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY DEVELOPMENT LOCATED AT 16034 CROSSTOWN BOULEVARDNW- BRUEGGEMAN HOMES. Associate Planner D, Tyler McKay explained that the Commission is being asked to review a residential sketch plan for' Constance Corners', a property located east of Burlington Northern and Santa Fe railway, South.ofCSAH 20/161st Avenue and west of Crosstown Boulevard. Ordinance 10, Section 6 outlines the requirements for sketch plan review, The Planning Commission is being asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies and possible modification necessary to secure approval of the plan, Submission of a sketch plan doesn't constitute formal filing of a plat, Mr. McKay stated that the project area is approximately 36.8 acres~ The proposed density conforms with the low-density land use designation from the Comprehensive Plan for the property, which allows up to 3 units per acre without PUD review. The property is zoned Single Family Rural, A rezoning to Single Family Urban would be necessary to bring the zoning into alignment with the Comprehensive Plan and to allow the project to move forward. Many of the lots border wetland mitigation areas, especially 0 south of 160th Lane and west of Quince Street. Review by the Coon Creek Watershed PC.A-NN,~N(P CoMMf~lON M.1i\1~ 1 Regular Andover Planning and Zoning Commission Meeting Minutes - December 10, 2002 Page 2 ') PUBLIC HEARING: REZONING (02-07) TO CHANGE THE ZONING '.~ DESIGNATION FROM R-l SINGLE FAMILY RURAL RESIDENTIAL TO R-4 SINGLE FAMILY URBAN RESIDENTIAL FOR PROPERTY LOCATED AT 1444 161sT A VENUE NW (CSAH 20) FOR MARK TIBBETTS. Mr. Bednarz explained that the Planning Commission is asked to review the proposed rezoning to allow the Maple Hollow Project to move forward. Mr. Bednarz stated the property is located within the 2020 Metropolitan Urban Service Area (MUSA) and also within the current phase of sewer expansion (2000-2005) in the City's Comprehensive Plan. Times and conditions have changed with the availability of utilities and it is appropriate to rezone the property at this time to allow an urban residential development. Motion by Kirchoff, seconded by Greenwald, to open the public hearing at 7:12 p.m. Motion carried on a 5-aye, O-nays, 2-absent (Squires, Gamache) vote. There was no public input. Motion by Kirchoff, seconded by Larsen, to close the public hearing at 7:12 p.m. Motion carried on a 5-aye, O-nays, 2-absent (Squires, Gamache) vote. , '\ Motion by Greenwald, seconded by Falk, to recommend to the City Council approval of \.J Resolution No. _, approving the Rezoning from R-l Single Family Rural Residential to R-4 Single Family Urban Residential for Property located at 1444 16151 Avenue NW (CSAH 20) for Mark Tibbetts. Motion carried on a 5-aye, O-nays, 2-absent (Squires, Gamache) vote. Mr. Bednarz stated that this item would be before the Council at the January 7, 2003 City Council meeting. PUBLIC HEARING: PRELIMINARY PLAT OF A SINGLE FAMILY RESIDENTIAL DEVELOPMENT TO BE KNOWN AS MAPLE HOLLOW FOR MARK TIBBETTS ON PROPERTY LOCATED AT 1444161sT AVENUE NW. Mr. Bednarz explained that the Planning and Zoning Commission is asked to review a preliminary plat for Maple Hollow. The proposed project will create 6 urban residential lots. The design of the project substantially conforms to the sketch plan previously reviewed by the Planning Commission and City Council. Mr. Bednarz stated the Park and Recreation Commission recommended that park dedication and trail fees be collected for the proposed development. He stated there will be a trail constructed at some point but it has not been required by the City, this would be "- \-J Regular Andover Planning and Zoning Commission Meeting Minutes - December 10, 2002 Page 3 , ') \.~ a policy change to try and require this. He stated the lots on the south side of the cul-de- sac are a little unusual because they are turned to accommodate six lots. Commissioner Greenwald asked when lot width is figured, it is based on an average. Mr. Bednarz stated the lot width is measured at the front setback. He stated they do meet the eighty foot width and exceed it with the arc. At some point, the City should look at a minimum lot width at the front property line in the cul-de-sac's to ensure adequate space for driveways, mailboxes and snow storage. Lot depth is an average of three measures, which allows some odd shape lots to be created. If the lot depth minimum is 130 feet, the city may want to look at requiring that depth throughout the entire lot. Commissioner Falk stated what the City would like to achieve is a square instead of a pie buildability on cul-de-sac's. Commissioner Kirchoff asked if lot six would face and access Crane Street. Mr. Bednarz stated this was true and the front of the lot is the shorter of two sides and the front of the house has to face the front of the lot, so the address would be on Crane Street. He stated they may try to build the garage behind the house for access into the cul-de-sac, which would be preferable. Mr. Bednarz stated they will be putting a drainage pond on the plat and will drain water c\ over land to that pond. <..~ This is a small development and the drainage areas are not too restrictive on the useable space of the lots. However, in larger development drainage swales across a number of backyards can become quite wide and affect future homeowners ability to use this space or add decks or porches in the future. He stated that he would like to see the city require the use of storm water conduit and catch basins to minimize the amount of backyard space that is unuseable. Commissioner Kirchoff asked if adding a pipe would add a lot to the price of the development. Mr. Bednarz stated it would increase the infrastructure cost and there would need to be some sort of a policy shift for this to happen. Acting Chairperson Daninger stated this would be the question that would need to be discussed in the future with other plats. Commissioner Falk asked if the drainage would affect the buildability of the land. Mr. Bednarz stated lots three through five would be the lots that would have the drainage over the property so they would have some slope to the land and it is a factor to this plat. Acting Chairperson Daninger stated the developer has taken the Planning Commissions recommendation in the past and they could suggest this to them but he does not want to change things this far into the project. '-) Regular Andover Planning and Zoning Commission Meeting Minutes - December 10, 2002 Page 4 / '\ , Motion by Greenwald, seconded by Larsen, to open the public hearing at 7:38 p.m. \.~ Motion carried on a 5-ayes, O-nays, 2-absent (Squires, Gamache) vote. There was no public input. Motion by Falk, seconded by Larsen, to close the public hearing at 7:38 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires, Gamache) vote. Acting Chairperson Daninger stated they should note the storm drainage pipe has been discussed thoroughly in the meeting and will be looked at further in the future with other plats. Motion by Greenwald, seconded by Kirchoff, to recommend approval of the preliminary plat of a single family residential development to be known as Maple Hollow for Mark Tibbetts on property located at 1444 1615( Avenue NW. Motion carried on a 5-ayes, 0- nays, 2-absent (Squires, Gamache) vote. Mr. Bednarz stated that this item would be before the Council at the January 7, 2003 City Council meeting. " '\ OTHER BUSINESS. -. ~~ Mr. Bednarz mentioned that the City Clerk sent out disclosure forms to them and they need those back. Acting Chairperson Daninger asked if the applications for Planning Commission are closed now. Mr. Bednarz stated it is and they have nineteen applications for the three positions in the Planning Commission and almost as many for the Park Board. Mr. Bednarz stated the Woodland Creek Golf Course submitted their information to them this week and two more developers are planning on making a submission by the January 2003 deadline. Acting Chairperson Daninger and the other Commissioners publicly thanked Commissioner Larsen for her short time on the Planning Commission and wished her luck. ADJOURNMENT. Motion by Falk, seconded by Larsen, to adjourn the meeting at 7:45 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Squires, Gamache) vote. ) (!J71/ ~~AI"-.J I . ~ .Jt.1tAIJ MIJiIm:?5 ,- 'I ,j Regular Andover City Council Meeting Minutes - June 4, 2002 Page 9 CONSIDER RESIDENTIAL SKETCH PLAN/1444 _161sT A VENUE NW (MARK TIBBETTS) Mr. Neumeister stated the Planning and Zoning Commission reviewed the sketch in conjunction with the Shady Oak Grove sketch plan. The proposed sketch would bring a street connection into the property from Crane Street and have six lots positioned around a cul-de-sac. The Planning Commission recommended approval of the sketch. The Park and Recreation Commission will review this item at an upcoming meeting. Councilmember Trude asked what the timeline was for this project. Mr. Neumeister stated it is scheduled for next year. CONSIDER "CONSTANCE CORNERS" RESIDENTIAL SKETCH PLAN/16034 CROSSTOWN BOULEVARD NW (BRUEGGEMAN HOMES) Mr. Neumeister stated the project area was approximately 36.8 acres. The proposed density (1.7 -:,-) units per acre) conforms to the low-density land use designation from the Comprehensive Plan for the property. The property is zoned Single-Family Rural (R-1). A rezoning to Single-Family Urban (R-4) would be necessary. Many of the lots border wetland mitigation areas, especially south of l60lh Lane and west of Quince Street. Review by the Coon Creek Watershed Management Organization will determine whether this development proposal is feasible. The purpose of Outlot A at the northeast corner ofthe sketch plan is to allow the existing Church to meet minimum setback requirements should it decide to expand. Outlot B at the southwest corner ofthe sketch plan would also be combined with adjacent property to the south of it. Both ofthese properties must become a part ofthe plat before this could move through the preliminary plat phase. The applicant did not plan to create the outlots unless the adjacent property owner wishes to purchase them. - A covenant would then be necessary to ensure this took place. The cul-de-sac on the southwest comer of the sketch plan might need to be shortened in order to allow lots 22 and 23 to meet the minimum depth requirements. Utilities would need to be extended to serve the proposed development. Mr. Greg Shlank addressed the Council. He stated they still needed to get the exchange worked out with the resident but the road would need to continue on its current alignment. Mr. Neumeister stated there would be a new lot line that would bisect the middle of Outlot B so that the south portion of Outlot B could be traded to the people to the south in exchange for the triangle on the map. Councilmember Knight asked if Lot 17 would be filled. Mr. Shlank stated there were three small wetland areas that were non-contiguous and what they were proposing to do was to remove the land bridge and mitigate that as a part of the wetland and it would be more than a two to one wetland -. swap. '- ) Councilmember Jacobson stated the existing buildings would be removed and wanted to know how far away the sewer and water were located. Mr. Erickson stated it was just on the other side ofthe railroad tracks. Councilmember Jacobson stated there was nothing to the south of Sycamore Street @ / ') CITY OF ANDOVER , -.../ 1685 CROSSTOWN BOULEVARD NoW. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrat~ ) Bill Ottensmann, City Engineer v1~ FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/Order Feasibility Report//02-50/Maple Hollow - Engineering DATE: January 7,2003 INTRODUCTION The City has received a petition from the developer of Maple Hollow requesting the improvement of sanitary sewer, watermain, streets and storm sewer (see attached petition), Project 02-50. \ DISCUSSION V This item is contingent upon approval of the preliminary plat by the City Council. ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 02-50, Maple Hollow. Respectfully submitted, ~~ cc: Mark Tibbetts, 1444 - 16151 Avenue NW, Andover -. \ ,-j CITY OF ANDOVER ,J COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER ,PROJECT NO. 02-50, IN THE MAPLE HOllOW. WHEREAS, the City Council has received a petition, dated December 31, 2002, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $5.000.00 ,- '\ 3. The proposed improvement is hereby referred to TKDA and they are instructed to U provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this ih day of Januarv , 2003, with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk :~ ) t;Z'" ;-~ , "- 0 Mark Tibbetts 1444-161 ST AVNW r1-::~: ".: l':'-'~~-~'='-l Andover,Mn 55304 I , I I . I i .: () 3' "'-':-" ; ! 12/30/2002 I '- '-!) t'li i) I / - W,_ : L_,._~ .. . :; Andover City Engineer C I T\' i~~-:: :-:~-~--:c, "'~~Li 1685 Crosstown Boulevard Andover,Mn 55304 Re: Proposed Maple Hollow Subdivision Dear City Engineer: Mark Tibbetts does hereby petition for improvements of the construction ofwatermain, sanitary sewer, Storm sewer and streets with concrete curb and gutter with the costs of the improvement to be Assessed against the benefiting property v.hich is described as: ,-J Maple Hollow lots 1 thru 6 Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $5,000.00 for the feasibility report expenses. S~!J Mark Tibbetts 1444-161 ST AVNW Andover, Mn, 55304 Phone (Home) 763-434-5051 (Work) 612-282-1397 \. ". j @ r~ CITY OF ANDOVER \----.J )- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Bill Ottensmann, City Engin r FROM: Todd Haas, Parks Coordinatorp:: SUBJECT: Review of NAC Park Dedication Study - Engineering DATE: January 7, 2003 INTRODUCTION This item is in regards to continuing the review of the NAC Park Dedication Study and determining if the park dedication fee requirement is to be raised as recommended by the Park & Recreation Commission. DISCUSSION If the City Council recalls, a joint meeting with the Park Commission was held this past November - " 14th. There were a number of comments and questions made by both the City Council and Park '-~ Commission for NAC at that meeting. NAC's response to those comments was forwarded to the City Council along with a response from the City Attorney a few weeks ago. Otherwise, if you misplaced the responses they are attached with this item for your review. Also, bring the original report with you to the meeting. As a result of the joint meeting of November l4th, the Park Commission at their November 2l st meeting made a recommendation to approve Table 11, which is located in the original report on Page 15 (copy attached) with the park dedication fees for commercial to be determined by City Council. Attached are the Park Commission meeting minutes for your review. Note: Also attached for you review are recent surveys that were sent to the Cities that are members of the Minnesota Park & Recreation Commission. ACTION REOUlRED The City Council is requested to approve Table 11 of the report as recommended by the Park & Recreation Commission with the commercial park dedication fees to be determined by the City Council. Respectfully submitted, T~~ , cc: Jim Lindahl, Park & Recreation Commission Chair , ) Park & Recreation Commission members Al BrixinsIDeb Garross, NAC, 5775 Wayzata Blvd., Suite 555, St. Louis Park, MN 55416 II I TABLE 9 , -. ) ESTIMATED PARK VALUE AND DEDICATION FEE WI NO I''-J ADDITIONAL COMMUNITY BALLFIELD COMPLEXES Total Estimated # Housing Units Park Dedication Fee S stem Value Per Unit I $35,178,322 = $2,423 I = 1 Rural Reserve Area 1 - Two additional Neighborhood Parks needed at total cost of $1,134,180 I 2 Rural Reserve Area 2 - Three additional Neighborhood Parks needed at total cost of $1,701,270 I TABLE 10 PARK VALUE AND DEDICATION FEE Wl1 ADDITIONAL COMMUNITY BALLFIELD COMPLEX 3 I Total Estimated # Housing Units Park Dedication Fee System Value Per Unit 2020 $37,847,4133 14,516 = $2,607 '. .:-.., . . . . . . . . . ,. .'. ",:"" II '. '.' . . Area 1 $38,981,593'3 18,086 = $2,155 Area 2 $39,548,683 2 3 19,042 = $2,077 10 .Rural Reserve Area 1 and 2 - households per Area added to 2010 Census Data 1 Rural Reserve Area 1 - Two additional Neighborhood Parks needed at a total cost of $1,134,180 2 Rural Reserve Area 2 - Three additional Neighborhood Parks needed at a total cost of $1,701,270 3 One Additional Community Playfield (similar to City Hall Complex) at a total cost of $2,669,091 - TABLE 11 - PARK VALUE AND DEDICATION FEE W/2 ADDITIONAL COMMUNITY BALLFIELD COMPLEXES 3 Total Estimated # Housing Units Park Dedication Fee II System Value Per Unit 2020 $40,516,504 14,516 = $2,791 . ". . '. . ..... ". -:- -::- .' . '. . '. ., .. ..-':. ...........: . - Area 1 $41,650,684 1 18,086 = $2,303 Area 2 $42,217,774 ~ 19.042 = $2,217 .Area 1 and 2 - households per Area added to 2010 Census Data II 1 Rural Reserve Area 1 - Two additional Neighborhood Parks needed at a total cost of $1 ,134,180 2 Rural Reserve Area 2 - Three additional Neighborhood Parks needed at a total cost of $1,701,270 3 Two Additional Community Playfields ( similar to City Hall Complex) at a total cost of $5,338,182 II Table 9 represents park dedication fees based on the build out of the 2020 Andover ~ park system and neighborhood parks for either of the rural reselVe study areas. Tables 10 and 11 expand on Table 9 assumptions illustrating the inclusion of one or two F , Community Playfields. ~'-) City of Andover Park Dedication Report II 15 of 15 I"- III _ <( () (1)- - ,. GIGI Z )0. C Q) ~_ l/l <::: <( '-~ .. ~ >- Q) >- 0 >- >- -Z >- .~ I- E Q) z . ~ -"0 u. ~ ..." , \l D.. .... 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Q) -- <::: '0 E ... - Q).Q) ~ 0 W C'lI....c GI '0'- 0 0'" m o~ Cl.S: ClU Q)~ o.o.<:::~ O'<='<II'l/l m...J 0 .Cl 0 u'" c ~ .Q L.. ::::J .c 0 0 co "'C "'C or:: > ctI en (l).._ en ~.r:: .~ 0 0 .c ...... :> > ftS . -;:: .- 0 <( m m m m U U U W W W LL. .= ...J ::2: ::2:.:E 0 D.. c... 0::: 0:: o:::w en ;> <( W a.. 0::: <: ". . ! Regular Andover Park & Recreation Commission Meeting Minutes -November 21,2002 , , Page 5 1 '..J UPDATE OF POOL AGREEMENT WITH THE CITY OF ANOKA ormation is received from the . on carried on a 4-ayes, 0- nays, 2- . DISCUSS NAClPARK DEDICATION STUDY Mr. Haas explained that the Commission was recommended to make a recommendation by the City Council. Commissioner Blackstad stated that there were no changes, noting that in the past the Commission had been accused of not doing their homework, he added that the work had been done this time with this report therefore stated that he feels Table 11 would be the appropriate Table to recommend. \ Mr. Haas stated that there would be no park dedication fees for the commercial and , , therefore making the residents 100% responsible with the recommended Table 11. , '~ The Commission discussed what was left for the Commercial area. Mr. Haas explained that Andover Station North and South were all that were left. Commissioner Holthus referred to Table 10 stating she feels that the ball field should be justified by referring to it as a sports complex. Commissioner Grabowski stated that they are just called community ball field complexes and that they other sports would be played there. The Commission discussion the Tables within the report. . Motion by Blackstad to recommend Table 11 as the basis for the Park Dedication fee in the Park Study. Motion died due to a lack of a second. Commissioner Holthus noted her concerns with Table 11 and stated that she feels Table 10 is more of a middle ground table. Commissioner Grabowski noted that the only reason he'd lean towards Table 10 is due to the loosing of the commercial participation fees in Table 11. -' , The Commission discussed approving Table 11 or Table 10. After discussion it was \ decided to approve Table 11. , - ,I Regular Andaver Park & Recreation Commission Meeting Minutes-Navember21.2002 , --. Page 6 \ \ - 2 Modo- by Hol1lrus. """,oded by P""",," to recommeod Tobie 11 wi1h mtional Pm-k Dedication Fees for Commercial. to be determined by City Council. Motion carried on a 4-ayes, 0- nays, 2-absent (Lindahl and Anderson) vote. C 'NSIDER 2003-2007 CIP FOR PARKS explained that City Council requested the Parks Commission request the money Knoll. He reviewed the information on the balance and stated that he has a . . e Knoll Park Commissioner kstad stated that in talking with Jim Dickenson it is thought tha loan of $300,000 s uld be requested giving a $100,000 cushion as well as it e ds the loan out a couple of . He noted this amount would take care of Prairie 011 Park and Sunshine Park. Commissioner Blackstad d that he would therefore recommend the full amount of $300,000 for the CIP with ad . onal projects to be determined at date. Motion by Blackstad, seconded b 300,000 loan. with the initial $200,000 of the money to be ed for- Prairie Knoll Snn~hine and the additional $100,000 to be determined usage. Motion carried on a ) 4 -ayes, O-nays, 2-absent (Lindahl and / Mr. Haas reviewed the Prairie Knoll plans n . g the location of the fields, the free skate rink and the playground. He reminded the 0 . ssion that the difficulty of this site is due to the locations of the main gas . The Commission discussed the the soccer field to the east, moving the playground, and then mo . the free skate rink . rder to keep the two winter activities closer to the g house. Mr. Haas stated that S would review these options and me back with another draft for the Commissio eVlew. ewed outstanding items, noting that there were no c C 'ssioner Peterson asked Mr. Haas ifhe knew when the next community center eeting was and if it could be televised. Mr. Haas stated that she could contact John regarding this and to find out if the meeting could be televised. , , "- / ':11.': (~f''1 . NORTHWEST ASSOCIATED CONSULTANTS, IN C. 'lfl~ " '..i,'iiii..+l' +,~ 5775 Wayzata Boulevard. Suite 555. St. Louis Park. MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837 planners@nacplanning.com r-- '\ 0 C!.C- ~ ~ p~ . . ~ MEMORANDUM TO: Todd Haas I Will Neumeister FROM: Alan Brixius I Deb Garross DATE: November 25, 2002 RE: Andover Park Dedication Study FILE NO: 111.06 On November 14, 2002, the Andover City Council and Park Commission met to discuss the November 11, 2002 Andover Park Dedication Study. At that meeting, a number of .:J issues were raised that required further attention. This memo is intended to provide response to the outstanding issues related to that meeting. The City Council and Park Commission discussed whether it was more appropriate to have a percentage of land value versus a cash per unit or acre dedication. In the discussion, the Council cited the Collis vs City of Bloomington 1976 lawsuit as the rule of thumb for park dedication and believed that the 10 percent dedication in relationship to current land values in Andover would provide adequate funds to cover future park expenses. It is important to note that in that finding, the court indicated that the 10 percent requirement might be arbitrary as a matter of law because it does not consider the relationship between the particular subdivision and the recreational need of the community. Subsequent lawsuits, both Dolan vs Tigard 1994 and Kottschade vs City of Rochester 1995 indicated that the City has the burden of proving the required relationship between property development and the City's need for the land dedication that an essential nexus exists between the land and/or park dedication and the land use and that the distribution of cost is roughly proportionate to benefit received. In this respect, it is imperative that whether the City chooses a percentage of land value or a cash per unit or acre dedication, that we demonstrate a roughly proportional benefit to each land use that contributes to the park system demand. To accomplish this objective, the study took the following steps: 1. We identified the City-wide ultimate park system and assigned a value to , \ allow us to define the system benefit throughout the community. "-) . 2. We examined the City's existing and forecasted population, household ./ '\ characteristics. The growth assumptions within the study are reflective of 0 the City's Comprehensive Plan and the Comprehensive Sewer Plan related to future residential densities and household sizes. These documents provide us with continuity between the City's planning efforts. 3. We examined the proportional distribution of the ultimate park system value between existing development and future growth. This analysis indicates that the park system is currently overbuilt, providing capacity within the existing system for new growth. This is exhibited in Table 8 of the report on page 14. 4. Tables 9, 10, and 11 of the November 11, 2002 study provides estimated park dedication fees per residential unit based on three different growth scenarios and three different park systems scenarios. Based on the aforementioned factors, staff recommended that Table 10 be considered as the most likely development alternative that the City may pursue. This includes build out of the 2020 system with one additional community ballfield complex. The result of this would be a 2020 park dedication fee per residential unit of $2,607. This fee would be reduced if either Rural Service Area 1 or Rural Service Area 2 were added to the 2020 MUSA. At the November 14, 2002 workshop meeting, the City Council and Park Commission U suggested that we will maintain the park dedication requirements for commercial/ industrial land uses in the current position. In making this decision, the recommended cash contribution per residential unit will be reduced with the introduction of additional fees being collected from the commercial/industrial land uses in the future. The attached tables reflect the anticipated commercial/industrial park dedication fees that will be collected from future development and have been applied to the calculation for park dedication fees per unit. The following tables illustrate the impact that commercial/industrial park dedication fees will have on reducing the fees per unit for residential development. ~J 2 . . / " ) TABLE 12 '--../ COMMERCIAUINDUSTRIAL PARK DEDICATION FEE FORMULA Averaqe Value Per Acres Park Dedication Per Acres 120,000/ per acre X 10% = $12,000 Park Dedication Per Acre Remaining CII Land Eligible Total C/I For Park Dedication Future Park Dedication $12,000 X 125 acres $1,500,000 TABLE 13 ESTIMATED PARK VALUE AND DEDICATION FEE WI NO ADDITIONAL COMMUNITY BALLFIELD COMPLEXES Total Estimated CII Park Residential No. Housing Park Dedication System Value Dedication Share of Park Units Fee/Unit Svstem Residential 2020 $35,178,322 1,500,000 33,678,322 14,516 $2,320 , '\ Area 1 $36,312,5021 1,500,000 34,812,502 18,086 $1,925 \J Area 2 $36,879,5922 1,500,000 35,379,592 19,042 $1,858 1 Rural Reserve Area 1 - Two additional Neighborhood Parks needed at total cost of $1,134,180 2 Rural Reserve Area 2 - Three additional Neighborhood Parks needed at total cost of $1,701,270 TABLE 14 PARK VALUE AND DEDICATION FEE W/1 ADDITIONAL COMMUNITY BALLFIELD COMPLEX 3 Total Estimated CII Park Residential No. Housing Park System Value Dedication Share of Park Units Dedication System Fee/Unit Residential 2020 $37,847,4133 1,500,000 36,347,413 14,516 $2,504 Area 1 $38,981,5931 j 1,500,000 37,481,593 18,086 $2,072 Area 2 $39,548,683 ~ j 1,500,000 38,048,683 19,042 $1,998 "Rural Reserve Area 1 and 2 - households per Area added to 2010 Census Data 1 Rural Reserve Area 1 - Two additional Neighborhood Parks needed at a total cost of $1,134,180 2 Rural Reserve Area 2 - Three additional Neighborhood Parks needed at a total cost of $1,701,270 3 One Additional Community Playfield (similar to City Hall Complex) at a total cost of $2,669,091 ~J 3 . - TABLE 15 ,- " PARK VALUE AND DEDICATION FEE W/2 ADDITIONAL COMMUNITY \ BALLFIELD COMPLEXES 3 \. . ~ Total Estimated ell Park Residential No. Park Dedication System Value Dedication Share of Park Housing Fee/Unit System Units Residential 2020 $40,516,504 1,500,000 39,016,504 14,516 $2,688 Area 1 $41,650,6841 1,500,000 40,150,684 18,086 $2,220 Area 2 $42,217,774 ~ 1,500,000 40,717,774 19,042 $2,138 "Area 1 and 2 - households per Area added to 2010 Census Data 1 Rural Reserve Area 1 - Two additional Neighborhood Parks needed at a total cost of $1,134,180 2 Rural Reserve Area 2 - Three additional Neighborhood Parks needed at a total cost of $1,701,270 3 Two Additional Community Playfields ( similar to City Hall Complex) at a total cost of $5,338,182 RECOMMENDA T/ONS Based on discussions at the November 14, 2002 City Council/Park Commission workshop, the following amended recommendations are offered: 1. To support the value of proposed cash dedications it is recommended that the City update its Subdivision Ordinance to incorporate the Minnesota Statute language \ specifying that land value (for the purpose of calculating park dedication) will be ,-~ determined based upon the value of the land at the time of final plat The following language is suggested: Park cash contributions are to be calculated and established at the time of final plat approval. The City Council may require the payment at the time of final plat approval or at a later time under terms agreed upon in the development agreement. Delayed payment may include interest at a rate set by the City. 2. The current park system and plan is consistent with the Comprehensive Plan Land Use Plan and the City Council has determined that the value of this system should be equitably distributed among each of the benefited land uses including residential, commercial, and industrial. The City will maintain its current commercial and industrial park dedication requiring 10 percent of land value. Factoring the commercial/industrial dedication into the overall park land dedication fee formulation, we would recommend that the City select the park dedication fee of $2,504 per residential unit to cover build out costs of the City's planned park system and the development of one additional community playfield. This per unit dedication amount may be adjusted per the alternativ:e fee illustrated in Table 14 if the City chooses to expand its 2020 MUSA to include either Rural Reserve Area 1 or 2. A periodic review of land values and facility costs should be done to ensure that the park dedication fee remains current based upon market conditions. Staff recommends \ , /1 4 . . . that the Engineering News Record Cost Index (ENR Cost Index) be utilized as the source to annually update facility values to account for inflationary factors. (') 3. In the event that the City Council chooses to add 2 additional Community Playfields ,_/ to the overall system, a residential park dedication fees from Table 15 should be instituted. 4. The Subdivision Ordinance should be amended to provide an alternative to the developer to conduct an individualized study for the subdivision to determine park needs, should there be a question as to the applicability of the residential unit fee. The following language is suggested: If the applicant or developer does not believe that the estimates contained in the City fee schedule (pursuant to this park dedication analysis) fairly and accurately represent the effect of the subdivision on the park or trail system of the City, the applicant or developer may request that the City prepare an in-depth study of the effect of the subdivision on the park and trail system and an estimate of that effect in money and/or land. All costs of said study shall be borne by the developer or applicant. If the developer or applicant requests the preparation of such a study, no application for development submitted shall be deemed complete until the study has been completed and a determination is made as to the appropriate amount of land or money necessary to offset the effects of the subdivision. Based upon the experience of NAC Inc., no developer has requested a special study .' '\ to determine individual subdivision impacts to a municipal park system to date. In \_) the event that a developer requests a special study, all costs of the study would be paid for by the developer. The study would consist of an analysis of the park system to define the improvements needed to complete the affected facilities. The analysis would include a review of the specific impacts the development project would have on the planned park facilities, current land value, current facility costs and other pertinent information. The resulting costs of the land and facilities needed to provide for the development project would be estimated and assigned accordingly to the development project. The recommended park dedication fees are based on the costs identified in Exhibit D. 5. The City should consider incorporating park redevelopment infrastructure planning as part of the 5-year Capital Improvements Plan. Minnesota Statutes specify that park dedication fees may not be used for maintenance purposes and therefore it is important for the City to continue to provide a separate budget fund for maintenance. In conferring with the City Attorney, it is possible to use park dedication fees for new or replacement of facilities. However, any park improvements above those identified in Exhibit D will need to be financed outside of the park dedication funds. As the park system ages, there will be an increased need to retrofit existing facilities, as they will have aged beyond their useful life in the older parks. Park dedication fees can be used to replace some facilities and infrastructure however, the City will need / , '- .-' , 5 ~ . to establish other sources to pay for replacement of the park system facilities in full developed neighborhoods or park service areas. / ' . 6. The City has accepted a number of Mini and Neighborhood Park areas (65 acres or . . 12% of the total parkland), in the past which are not developable due to topographic and natural features constraints. These parks, while not providing active park facilities, contribute to the overall park system through the provision of aesthetic natural open spaces and passive recreational areas. Future land dedication shall be done in accordance with the following language: Land dedication shall be selected based on the park land need defined by the Andover Park System Plan. Active park land areas shall be exclusive of wetlands, slopes exceeding 12 percent ponding areas, or other features unsuitable for active park development. The City may accept natural open space or passive park containing unique natural environmental features as part of the park land dedication. Selection of park land for dedication shall be at the discretion of the City Council, based on the policies and recommendations of the Comprehensive Plan and the Comprehensive Park System Plan. CONCLUSION These changes represent the requests from the November 14, 2002 workshop meeting. Please review and contact me if you have any further questions on this material. " _J , 1 ... --~ 6 LAW OmCES OF William G. Hawkins and Associates 2140 FoUR1H AVENUE NORm ILgal Assistant ANOKA. MINNESOTA 55303 0 WILLIAM G. HAWKINS TAMMI J. UVEGES PHONE (763) 427-8877 BARRY A. SULLIVAN HOLLY G. PRovo FAX (763) 421-4213 E-MAil. HawkLawl@ao1.com aa C.L~ (DWI'-' I December 2, 2002 f",(i' ~ l2e.G- Cc>rn"",i~.sI"1'\ Will Neumeister Andover City Hall 1685 Crosstown Blvd. NW Andover, MN 55304 Re: Andover Park Dedication Study Dear Mr. Neumeister: I have had the opportunity to review the Andover park dedication study dated November 25, 2002 and conducted by Alan Brixius and Deb GaIToss at Northwest Associated Consultants, Inc. (NAC). I wish to take this opportunity to summarize my review of that , \ study. ,j THE STATUTE. The municipal planning and zoning statutes contained in Minn. Stat. Chapter. 462 specifically authorizes a municipality to adopt regulations which impose park dedication requirements as part of the plat approval process. Specifically, 462.358, Subd. 2b (2000) provides, in relevant part, as follows: "... the regulations may require that a reasonable portion of any proposed subdivision be dedicated to the public or preserved for conservation purposes or for public use as parks, recreational facilities as defined and outlined in Section 471.191, playgrounds, trails, wetlands, or open space; provided that (a) the municipality may choose to accept an equivalent amount in cash from the applicant for part or all of the portion required to be dedicated to such public uses or purposes based on the fair market value of the land no later than at the time of final approval, (b) any cash payments received shall be placed in a special fund by the municipality used only for the purposes for which the money was obtained, (c) in establishing the reasonable portion to be dedicated, the regulations may consider the open space, park, recreational, or common areas and facilities which the applicant proposes to reserve for the subdivision, and (d) the municipality reasonably determines that it will need to acquire that portion of land for the purposes stated in this paragraph as a '- result of approval of the subdivision." , " ./ Will Neumeister December 2, 2002 Page -2- / '\ \..J , This statute sets forth some important points: 1. The City is authorized to impose park dedication requirements as part of the plat approval process. 2. It must do so pursuant to regulations adopted as part of the plat review process. 3. The dedication amounts must be "reasonable." 4. At the option of the City, the dedication may be accepted in a cash equivalent amount. 5. The amount is to be determined based upon the "fair market value of the land no later than at the time of final approval." 6. A special fund is to be utilized. 7. The regulations should take into account the facilities which the applicant proposes to reserve for the subdivision. 8. The City must make a reasonable determination that the acquisition is necessary as a result of the subdivision. / \ '\...-/ COURT DECISIONS. The study prepared by NAC effectively summarizes some of the relevant caselaw regarding dedications. It should be remembered that a dedication is in the nature of an exaction, Le., private property is being acquired by the govemment without compensation. The U.S. Supreme Court has adopted a two-step analysis that is to be applied when determining whether or not a dedication requirement is lawful. Dolan v. City of Tigard, 114 S.Ct. 2309 (1994). The catch phrases for the two-step analysis adopted by the Supreme Court are "essential nexus" and "rough proportionality." In other words, to what "degree" is there a connection between the development and its impact on the park system. 114 S. Ct. at 2317. In the first or "essential nexus" step, the City must demonstrate that a sufficient relationship exists between the property to be developed and the City's need for the dedication. In other words, the city must be able to demonstrate that it will experience an increase in demand for or burden upon its park system as a direct result of the development. Can the City demonstrate that as a result of the project there will be an increased demand and burden placed upon the park system? In the second or "rough proportionality" step, the focus is not on the need for the / '\ dedication, but on the amount of the dedication. The Supreme Court did not indicate that a 0 precise mathematical calculation is required but indicated that "the City must make some Will Neumeister December 2, 2002 Page -3- , '1 V sort of individualized determination that the required dedication is related both in nature and extent to the impact of the proposed development." 114 S. Ct. at 2319-20. In other words, the size of the amount of the dedication must be roughly proportionate to the size of the burden placed upon the park system as a result of the development. Minnesota courts have adopted the two-step analysis from Dolan. Kottschade v. City of Rochester, 537 N.W.2d 301 (Minn. Ct. App. 1995). See, also, Middlemist v. City of Plymouth, 387 N.W.2d 190 (Minn. Ct. App. 1986); and Collis v. City of Bloomington, 246 N.W.2d 19 (Minn. 1976). Consequently, the two-step "essential nexus" and "rough proportionality" test is the standard to be applied in Minnesota when determining the legality of platting dedication requirements. CITY OF ANDOVER COMPREHENSIVE PLA.N AND ORDINANCE. The Andover Comprehensive Plan contains a chapter on parks and open spaces. The Comprehensive Plan catalogues existing park facilities and provides goals and standards for expanding the system as the City continues to develop. The NAC study does an excellent job of summarizing the system and detailing the anticipated costs and needs for expansion of the park system in light of the anticipated growth of the City. The study adequately demonstrates the demands that anticipated growth will have upon the park r '\ system and the need for future additional funding to meet these demands. While the two- U step Dolan analysis anticipates an "individualized determination," the study, comprehensive plan, and related documents effectively establish the "essential nexus" or first step required showing of a link between development and the need for dedication. The Andover subdivision ordinance sets forth the procedure the City currently follows in determining the park dedication requirements in the plat approval process. The o"rdinance correctly requires dedications to be reasonable, allows for cash equivalents, defines "market value," and allows for consideration of private open space development plans. The NAC study recommends some amendments to the subdivision ordinance. The recommended amendments are sensible and two recommendations merit further discussion. First, it is recommended that in calculating the amount of cash payments made in lieu of land dedications, the land be valued as of the time of final plat approval rather than as raw undeveloped land as currently contemplated by the ordinance. Minnesota law authorizes municipalities to value land for dedication purposes at the time of final plat approval. Section 462.358, Subd. 2 b (a) (2000) provides: 'The municipality may choose to accept an equivalent amount in cash from the applicant for part or all of the portion required to be dedicated to such public uses or purposes based on the fair market value of the land no later than at the time of final approval.. .. " , \ \..j Will Neumeister December 2, 2002 Page -4- / '1 '-./' In the Collis case, the Supreme Court upheld the determination by the city to value the land as of the date of final plat approval rather than as raw undeveloped land stating: ''The ideal point to evaluate the land for recreational purposes... is when the nature of the subdivision, its probable population, lot size, and other relevant factors can be reasonably known." 246 N.W.2d at 28. It is true that evaluating the land at the time of final plat approval will result in a greater dedication dollar amount. Importantly, it is also true that by evaluating the land at the time of final plat approval, the City will be in a better position to comply with the two-step Dolan analysis by making a more precise determination of the impact of the development upon the park system. Second, the NAC study illustrates the legal issue associated with the practice of charging a. park dedication fee for commerciallindustrial developments. This is because it is more difficult to calculate the impact that commerciallindustrial development will have upon the park system and satisfy the two-step Dolan standard. While it may be that the high quality of life offered by the City of Andover, which is in part based upon an excellent park system, is a factor considered by commerciallindustrial developers locating in the City, the connection between the existence of a commerciallindustrial development and an ,~ increased burden on the park system seems less obvious. Can the City articulate to what degree a particular commerciallindustrial development will burden the park system? The law mandates an "individualized determination" which may be challenging for the City to achieve. I have concems about the ability of the City to sustain dedication requirements for commerciallindustrial developments if a challenge is brought. However, I am not aware of any court decisions on this point. In the NAC study, it is recommended that the commerciallindustrial property in the City pay a proportionate share of the anticipated future park system costs. The assignment of a portion of the overall cost to the commerciallindustrial property has the effect of decreasing the amount of the residential share. I have two concerns. First, a park dedication requirement for commercial/industrial development will be more difficult to sustain if challenged. Second, should the commerciallindustrial dedication requirement be successfully challenged, a shortfall will exist and the City will have to either rework its park dedication policies or provide funding from other sources. The NAC study does an excellent job of calculating the anticipated growth of the City and the concurrent financial needs of the park system. The study is consistent with the requirements of Dolan and demonstrates that the anticipated dedication requirements are roughly proportionate to the distribution of park system costs. I believe that this study, when combined with the comprehensive plan, its related documents, City ordinance, and appropriate meeting minutes and findings will be abundantly adequate to withstand judicial .~~ Will Neumeister December 2, 2002 Page -5- '\ 'J scrutiny in the event an applicant brings a court challenge to the dedication requirements for residential developments. I trust this addresses the issues which you have raised. If you wish to discuss this matter further, please feel free to call. V cc: John Erar Todd Haas Alan Brixius '\ ,-.J '\ , " / 8 " , ~ o ~&-ri Oi ~:g ~ ~ a~itiffi:2 .... I;ll .... ';;C; ~.~~ ~ ~~.2 ~ ~; i.!g ~ ~ 3:2!&: ,. -.... I: n CD _ 8 ca lit en 0 , lD(")=CD~CU CD CD~ (U8'" EOIfl.Q.-> c:: O:h:r:~ '-_~ E ~ ~ =.E~ g .s;;;.... CD.!!:a 8 80 ~~5 ~ .9 li!~~ ::d<: CDCG_ ... 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"'C"'C $ ~ Q) ...."'0 -;:: ro .IS: 2: :::I ~ _co_enen a Q) .- C/):Jcu._-:J ~ o 0 ...J ~.5 Q) E OJ ~..c:.9..c: 5 en ~ en \ ~ cu 0-5:8-5 ~ ~ 0 "5UUg~g ~ } _ ~._oo 0 III .c 0_-'>;,,> I- ~ 0. ~ ~~ 5' 5' cp cp cp cp cp ? ('"?' @ U CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Bill Ottensmann, City Engineer (i!) FROM: Todd Haas, Asst. City Engineer SUBJECT: Amend 2003 Fee Ordinance/Park Dedication - Engineering DATE: January 7, 2003 INTRODUCTION This item is in regards to amending Ordinance No. 260, an ordinance establishing permit fees, service charges and various other fees to be collected by the City of Andover. This item is only in reference to revising the park dedication fees. ,. \ V DISCUSSION This ordinance amendment is subject to the previous agenda item, which may establish new fees. ACTION REOUlRED The City Council is requested to approve amending Ordinance No. 260F which is subject to the previous agenda item. Respectfully submitted, tf(Lk-- '~J (j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 260F AN ORDINANCE AMENDING ORDINANCE NO. 260, AN ORDINANCE ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains: Ordinance No. 260 is amended as follows: Park Dedication Fees: Single Family Residences $1,700 perl:lfIit 2004 fee- Town Home and Twin Home $1,700perl:lfl:it 2004 fee- Apartment (Multi-Family) $l,700 per unit 2004 fee- Lot Splits $l,700perunit 2004 fee- / ~\ Commercial Industrial 10% of market ',alHe ofland (per Om. 10 '-J See. 9.07.05) 2004 fee- Adopted by the City Council of the City of Andover this _ day of , 2003. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk ~J @ , " V CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorqik Will Neumeister, Community evelopment Director FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Application for 2003 CDBG Funds - Planning DATE: January 7, 2003 INTRODUCTION The 2003 Community Development Block Grant funding cycle is underway. Cities and townships within Anoka County may apply for up to $300,000 in grant assistance. Eligible activities must meet one of the following national objectives: 1. Benefit to Low and Moderate income persons 2. Elimination of slum and blight .' , 3. Urgent need (emergency only) 'J Eligible activities include the following: 1. Activities related to real property; . Acquisition . Disposition . Public facilities and improvements . Clearance and demolition . Rehabilitation activities 2. Code enforcement 3. Economic Development 4. Historic preservation 5. Renovation of closed buildings 6. Lead-based paint testing and abatement 7. Activities related to economic development 8. Planning and administration (restricted to 20% of project budget) 9. Public Services DISCUSSION The CDBG program is a competitive process. This means that Andover's projects will be competing against other communities in the county for a limited amount of dollars. , \) Anoka County's Community Development Goals and Priorities 2000-2005 provides a list of County priorities. The attached list ranks projects with a low, medium or high priority ~J designation. Based on the limited funds and competitive nature of the grant process, the City has been advised that it is unlikely that low or even medium priority projects will be funded. Anoka County will continue to directly fund public service organizations such as CEAP and Meals on Wheels. The Anoka County Community Action Program (ACCAP) will likely be funded by the County to continue home rehabilitation and senior outreach programs. The City Council has indicated an interest in exploring methods to assist property owners with maintenance of older residential structures. Staff has been advised to work with ACCAP to address specific areas of concern. A proposal for a City specific program would have difficulty competing against the established County-wide program. Potential 2003 CDBG Projects Staff has prepared a short list of projects for the Council to consider. Please also refer to the list of eligible projects provided above. A resolution affirming the City Council's support for a project is necessary as a part of application submittal. Changes or additions to the projects will need to be reflected in the attached resolution. Zoning Ordinance Update The Zoning Ordinance Update was not funded in 2002. This project needs to be undertaken in a , '. comprehensive manner to coordinate old and new drafts of the zoning ordinance, correct issues \.J identified during the re-codification process and account for the zoning implications of the rural reserve. CDBG can fund up to 20 percent of this project (ten percent for planning, ten percent for administration). It is anticipated that this project will cost approximately $40,000 to complete. Acquisition/Demolition Some buildings and property within the industrial park at the northeast corner of 161 st Avenue NW and Round Lake Boulevard NW present the characteristics of slum and blight. A program to assist in the demolition or rehabilitation of existing blighted buildings and properties would meet a national objective. This program could be structured to address blight conditions throughout the city and utilized as funding and redevelopment opportunities become available. An initial CDBG request of $50,000 and a commitment of participation by the City could get the program started. Community Center/YMCA Youth Programs A partnership with the YMCA will create an opportunity to provide youth programs that are much needed in Andover. The YMCA of Metropolitan Minneapolis is dedicated to providing services for youths and building strong families and strong communities while promoting the core values of caring, honesty, respect and responsibility. The Community Programs Department meets this mission with opportunities that enhance the lives of youth, adults and families in our \ community. This programming will service an array of needs to low income at-risk youth and , J Families. / \ \0 Community Center In 2002 The CDBG request for funding for the Community Center was unsuccessful. The proposed facilities for active youth recreation and a youth center/daycare may be eligible if it can be demonstrated that these facilities will benefit low to moderate income families. The application for CDBG funding can be resubmitted to account for the remaining $l97,000 that the City can request to reach the $300,000 limit. It is important to note that the City can request a total of $300,000 in grant assistance through the CDBG program. Request amounts for the projects should be considered in this regard. ACTION REOUESTED Please discuss the proposed CDBG projects and provide direction to staff on the projects the City Council would like to pursue for 2003. Attachments Draft Resolution Anoka County CDBG Priority List Timeline - 2003 CDBG Funding Cycle / \ '0 . , '-~ CITY OF ANDOVER '1 COUNTY OF ANOKA 'J STATE OF MINNESOTA R A RESOLUTION APPROVING THE 2003 COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF ANDOVER FOR THE BETTERMENT OF ANDOVER RESIDENTS. WHEREAS, the City Council recognizes the need to use Community Development Block Grant funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development, following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will receive funds distributed by Anoka County to conduct projects for the residents of the City for the 2003 fiscal year; and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the 2003 Community Development Block Grant Projects and Budget as depicted on attachment A-l. F , ,) Adopted by the City Council of the City of Andover on this _ day of , 2003. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk --. \ ) Attachment A-I ''\ 2003 Authorized CDBG Applications with Request Amount , ,-j 2003 Proiect Proposal Zoning Ordinance Update $8,000 Community Center $197,000 Community Center/YMCA youth programs $45,000 Economic Redevelopment Program $50,000 TOTAL $300,000 '0 I '-J '. " ) - - Community Development Goals and Priorities 2000-2005 F '~ \..J PRIORITY COMMUNITY DEVELOPMENT NEEDS Priority Need Level High, Medium, Low PUBLIC FAf'lLITY NF.ED.-: Neie:hborhood Facilities H Parks and/or Recreation Facilities L Health Facilities L Parkine: Facilities L Solid Waste Disnosal Irnnrovements L Asbestos Removal M Non-Residential Historic Preservation M Other Public Facilitv Needs M INFRASTRUCTURE Water/Sewer Irnnrovements M Street Irnnrovements M , - Sidewalks L ---, Sewer IrnDrovements M / ' Flood Drain Imnrovements L ,~-) Other Infrastructure Needs L PUBLIC SERVICE NEEDS HandicaDDed Services H Transportation Services H Substance Abuse Services H EmDlovment Training H Health Services . H Other Public Service Needs H ANTI-CRIME PROGRAMS Crime Awareness L Other Anti-Crime Programs L YOUTH PROGRAMS Youth Centers H Child Care Centers H, Youth Services H Child Care Services H * Other Youth Programs H SENIOR PROGRAMS " --. , Senior Centers \. ) H Senior Services H **Other Senior Prol!Tams H Community Development Goals and Priorities Page 1 - iECONONDCDEVELOPMENT Rehab; Publicly- or privately- Owned H I-- CI Infrastructure Development M ',ther Commercial/Industrial Improvements H r..,.-' Micro- Enterorise Assistance H ED Technical Assistance M Other Economic Development L PLANNlliG Planninp' H - -- , '----. , ,_ .J Community Development Goals and Priorities Page 2 .. -. -- ~ - -. <<. .. 0 ",C< <:?~ r::::::~C1J por::>= vI? ,r " Request for Proposal . , - --' 2003 COBG Funds' The Anoka County Housing and Redevelopment Authority is soliciting applications from Anoka County public agencies and nonprofit organizations for the 2003 Community Development Block Grant Funds. Applications will be accepted until 4:30 P.M. on Fridav. Januarv 10. 2003. Application and Award Schedule Nov. 15 Mail out Request for Proposals for CDBG Application Dec. 2 9:30 A.M. Information meeting for applicants Dec. 26 - Jan. 9 Community Development staff available for consultation meetings for CDBG applications Jan. 10 CDBG applications due Week of Feb. 10 - 14 Work Committee meets to review, rank and make recommendations to the HRA Board for CDBG applications , , " / Dakota County Consortium holds public hearing Feb. 25 HRA Board reviews Work Committee recommendations and 2003 Action Plan, holds public hearing and forwards final recommendations for 2003 CDBG grant projects to the County Board for approval February 28 - March 29 30-day public comment period on recommended projects for CDBG April 8 County Board reviews and approves the final 2003 CDBG grant request for submission to Dakota County CDA April 30 Final 2003 CDBG grant request and action plan due to Dakota County CDA May 15 Final 2003 CDBG grant request and action plan due to HUD July 1 Funding availability , '. \ ~ 2003 CDBG Request for Proposal Page 1 @) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator1Jt- FROM: Bill Ottensmann, City Engineer SUBJECT: Schedule Council Workshop/Storm Water Utility Fee/99-16 - Engineering DATE: January 7,2003 INTRODUCTION The Andover City Council has authorized staff to develop information that could lead to the creation of a Storm Water Utility for the funding of management and maintenance of the City's storm water infrastructure. As a first step toward this goal, attached for your review, is an U estimated five-year Storm Water Utility budget and suggested rates to raise the needed revenue to fund the budget. An alternate method which would keep all residential and farmstead rates the same regardless of the size of the residential properties is also included. DISCUSSION At present, funds to defray costs of maintenance and repair of the city's storm water system are raised through property taxes. The amount of taxes paid is based on the property value and has no direct relationship to the amount of storm water runoff from the property contributing to the system. Schools, churches, public property and other tax-exempt property, while contributing runoff to the storm water system, pay no taxes and thus do not pay to maintain the system to which they contribute. Thus the Andover taxpayer is effectively subsidizing the tax exempt property share of the costs to maintain the storm water system. A storm water utility, with fees based on actual runoff, is a fairer way to distribute the costs of operation and maintenance of the storm water system. While Andover is a relatively young community, it has acquired miles of storm sewer and ditches, hundreds of catch basins, acres of storm water detention and retention facilities, and miles of street that must be swept. As the system ages increased maintenance will be required. Under the required federally mandated NPDES, new storm water related activities will be required, monitoring will be required, and higher levels of maintenance will be required. The NPDES required activities will result in additional costs to the City. ~J Mayor and Council Members .~ January 7, 2003 Page 2 of3 Ten-year data from the rainfall gauging station located at the Mosquito Control District on Bunker Lake Boulevard was used to determine the average amount of rainfall that could be expected in the City of Andover. Soil Conservation Service charts were used to determine the amount of runoff for typical Andover type soils for both impervious and turfed surfaces. Aerial photos were then used to determine the typical amount of pervious and turfed areas for each acre of land in each zoning classification and compared to a typical Residential parcel to arrive at a residential equivalency factor. A rate was then determined for the base residential parcel and multiplied by the Residential Equivalent Factor to arrive at the rate for each classification. A proposed 5-year budget was determined based upon past expenditures for various maintenance activities related to storm system maintenance and for estimated expenditures for new activities mandated by the Federal government under the NPDES program. Costs of present activities were increased to reflect increased levels of maintenance required by NPDES. It is anticipated that the Storm Water Utility will fund a number of present activities presently funded by the general fund. How much of the 2003 activities will be funded by the Utility will depend on when the Utility is actually created. It is anticipated the Utility will, at a minimum fund required NPDES activities for 2003. Future years budget will have to be adjusted to reflect inflation and level of activities needed and required by the NPDES MS4 permit to the Minnesota ~) Pollution Control Agency. The proposed 5-year budget is attached. Two potential rate structures are attached. The first uses the actual runoff data calculated as indicated above. It results in higher rates for large residential lots based on runoff calculations. It proposes the same rate for farmsteads as rural residential lots. Strictly using calculated runoffs for farmsteads would result in potentially much higher cost for farmsteads. Because of their variable sizes each farmstead would have to be individually calculated. As it is felt that farmsteads would have approximately the same house, driveway, and impervious area as a rural residential lot, using the same rate is suggested. It is proposed to charge the City for park land and other City properties. Charges for undeveloped land are not proposed. The Alternative proposes a uniform rate for single-family residential properties and farmsteads. It is reasoned that, while the actual area may vary, they all have essentially the same impervious area i.e. house, walkways, driveways and maintained grass area. In addition, rural residential areas generally do not have the same level of storm water facilities to be maintained as the urban area. It is also proposed to charge improved parks the same rate as residential properties. Proposed rates are generally in line with other communities that have storm water utilities. A comparison to other communities is attached. RECOMMENDA nON Assuming the Council wishes to proceed toward creation of a Storm Water Utility, it is recommended the Council direct staff to hold public meetings with the Chamber of Commerce " ) and the public to explain the Utility and proposed rates. Following the public meetings, Council could schedule a workshop to review results of the information meetings and more fully review the creation of a Storm Water Utility Mayor and Council Members 0 January 7, 2003 Page 3 of3 Respectfully Submitted t'3JU ~~ Bill Ottensmann Interim City Engineer 0 / '\ 'J Exhibit F / " ',--) City of Andover PROPOSED 5 YEAR STORM WATER UTILITY BUDGET BUDGET ITEM YEAR 2003 2004 2005 2006 2007 NPDES PERMIT APPLICATION * $20,000 NPDES ANNUAL PERMIT REPORT* $20,000 $20,000 $20,000 $20,000 $20,000 STORM SYSTEM INVENTORY SOFTWARE* $5,000 STORM WATER MONITORING* $10,000 $10,000 $10,000 $10,000 $10,000 STREET SWEEPING ** $90,000 $90,000 $90,000 $90,000 $90,000 STREET SWEEPING DISPOSAL COST** $5,000 $5,000 $5,000 $5,000 $5,000 INLET AND MANHOLE MAINTENANCE** $10,000 $30,000 $30,000 $30,000 $30,000 STORM SEWER REPAIR** $10,000 $10,000 $10,000 $10,000 $10,000 DITCH CLEANING** $40,000 $60,000 $60,000 $60,000 $60,000 STORM WATER POND $50,000 $50,000 $50,000 $50,000 $50,000 CLEANING AND REPAIR** STORM WATER LIFT $3,000 $3,000 $3,000 $3,000 $3,000 STATION MAINTENANCE** STORM SEWER TELEVISION*** $10,000 $10,000 $10,000 $10,000 $10,000 WATER QUALITY IMPROVEMENTS* $50,000 $50,000 $50,000 $50,000 $50,000 PUBLIC INFORMATIN* $10,000 $10,000 $10,000 $10,000 $10,000 EQUIPMENT REPLACEMENT** $55,000 $52,000 $52,000 $52,000 $52,000 ADMINISTRATION** $37,000 $22,000 $22,000 $22,000 $22,000 TRUNK STORM SEWER IMPROVEMENTS** $15,000 $28,000 $28,000 $28,000 $28,000 \ CONTINGENCY*** $25,000 $25,000 $25,000 $25,000 $25,000 '~ TOTAL ANNUAL EXPENDITURES $465,000 $475,000 $475,000 $475,000 $475,000 (Depending on when Utility is created Budget would be adjusted) * NPDES Requirement. 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In .c E :::l E E E .... l:Il .><: ::2: 0 .... .... 0 tJ "5 (9 0 Cl ro ro ro ro ro o/l f- u.. ro u.. u.. u.. ::2: 0- 'C CIl - ~ 0 CIl . .... :::l t) ro CIl CIl CIl 1% N 'C 0 a. t) Q: e: I'Q I'Q I (/) ~ .c: 0 ro ::2: C tJ In Qj e: ::2: e: e: .!;; l:Il .c: Cl i:J) i:J) i:J) o/l 0 CIl en tJ > .!;; ~ (/) Z Qj E .c: .... CIl e: ..- T'" N M ..,. ..- > CIl 1:2 :::l 'C 0 I ri , ri ~ l:Il CIl .c: e: N a:: a:: a:: -I 0 [jJ J: t) ::::l " -- ) " -. \.j STORM SEWER UTILITY RESIDENTIAL CHARGES 2002 CITY RESIDENTIAUQUARTER BURNSVILLE $12.60 GOLDEN VALLEY $12.00 HOPKINS $12.00 APPLE VALLEY $11.94 BROOKLYN CENTER $11.50 NEW HOPE $10.95 BLOOMINGTON $10.43 PLYMOUTH $9.75 SHOREVIEW $9.16 WOODBURY $9.00 RICHFIELD $8.80 EAGAN $6.57 ROBBINSDALE $6.06 CRYSTAL $6.03 . ST. LOUIS PARK $6.00 .~ -------/ HUTCHINSON $5.25 COTTAGE GROOVE $5.00 EDINA $5.00 NEW BRIGHTON $4.85 LAKEVILLE $4.75 2003 ANDOVER AL TERNA TE $4.70 ROSEVILLE $4.38 ;)00 ~ ANDOVER (PROPOSED) $4.00 MOUNDS VIEW $3.99 EDEN PRAIRIE $3.00 FRIDLEY $2.91 \ '~ / ,.- '\ CITY OF ANDOVER \ ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Bill Ottensmann, City Engin FROM: Todd Haas, Asst. City Engineer SUBJECT: Schedule Public Informational Meeting/01-18ffransporation Plan - Engineering DATE: January 7, 2003 INTRODUCTION This item is in regard to scheduling the public informational meeting for the proposed Transportation Plan, Project 01-18. DISCUSSION As the Transportation Plan is nearing its completion, it will be necessary to schedule a public informational meeting to allow input from residents. By establishing the date, City staff would place an article in February's newsletter. ,_I The recommended date would be Thursday, February 13,2003 from 4:00 p.m.-7:00 p.m. in the City Hall Council Chambers. ACTION REQUIRED The City Council is requested to approve Thursday, February 13, 2003 from 4:00 p.m.-7:00 p.m. in the City Hall Council Chambers as recommended by City staff. Respectfully submitted, ~~ / \ .) c;23) U CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WW\VCLANDOVERl\1N.US TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Approve Capital Campaign Consultant Phase II Agreement - Community Center DATE: January 7, 2003 INTRODUCTION At the December 11, 2002 Special City Council meeting, staff was directed to negotiate a final agreement with Saterbak and Associates to conduct phase II of a Capital Campaign for the proposed Community Center. DISCUSSION Council discussed several items of concern associated with this agreement; principally the \J incorporation of a performance provision that would tie campaign Eundraising goals. to consultant performance. In response, Finance Director Dickinson and I met with the consultant to discuss this issue along with several other items. . The agreement provides for a performance escrow that correlates the achievement of established Eundraising goals with consultant compensation. The consultant's hourly rate of $135.00 per hour will be divided into two categories: a base rate of $95.00 per hour and a performance rate of $40.00 per hour that will be deposited into a performance escrow. The starting point of the agreement would be February 1, 2003. 0 At the end of seven months (August 31, 2003), campaign pledges/donation committed to the project must equal 50% of the campaign goal in order for the consultant to receive 50% of the performance escrow held by the City. If pledges/donations are less than 50% at 7 months, the consultant receives nothing; if more than 50% of the goal is achieved the consultant will receive an equivalent percentage of the performance escrow i.e. 53% of campaign goal = 53% of the escrow held in trust by the City as of August 31, 2003. 0 At 8 months (September 30, 2003), pledges/donations must equal 60% of the campaign goal in order for the consultant to receive 60% of the performance escrow. At 9 months (October 31, 2003), 70%; at 10 months (November 30, 2003),80%; at 11 months (December 31, 2003) 100% assuming the campaign goal is ~chieved. 0 If the consultant fails to achieve 100% by the end of the eleventh month (December 31,2003), the consultant forfeits 20% or $10,400 of the performance escrow. , '\ '.J 0 If the Consultant achieves 90% or more of the campaign goal before January 31, 2004, then the consultant would receive 80% of the performance escrow held by " City. U 0 If the consultant fails to achieve a minimum of 90% of the campaign goal by January 31, 2004 then any performance escrows held by the City are forfeit. The total performance escrow is equivalent to $52,000 of the $175,000 consultant fee. . The consultant has until January 31, 2004 to achieve 100% campaign goal, however payment of the performance escrow \vill be capped at 80% if the goal is not reached by December 31, 2003. The consultant is essentially committing to December 31, 2003 to achieve 100% of the campaign goal. . The Campaign Cabinet will consist of 10 to 12 members consisting of at least the Mayor and one Council member, with the Administrator and Finance Director as ex-officio non-voting members. The Campaign Cabinet will make all the decisions regarding the conduct of the campaign. . The overall capital campaign goal will be established by the Campaign Cabinet, and must be recommended by the consultant and approved by the Council. Council may recall that the consultant indicated that a range of between $3 to $4 million in pledges or donation could be raised based on the consultant's Phase I report findings. Earlier discussions suggested a $3.5 million campaign goal was a realistic figure, but no final decision was made by the Council. . The City agrees to reimburse the consultant for mileage, lodging, meals and local transportation to a not to exceed amount of $25,000. The City also agrees to provide secretarial support to the consultant and in-kind office space. BUDGET IMPACT / '\ U Consultant fees and expenses would be expensed out of capital campaign pledges and/ or donations. ACTION REQUIRED Approve the agreement authorizing Saterbak and Associates to conduct Phase II of the Capital Campaign. The City Attorney has reviewed the agreement. submitted, hn F. Erar ity Administrator Cc: Harold Mezile, President & CEO, YMCA, 30 S. 9th Street, l\1inneapolis, 55402 0 CAPITAL CAMPAIGN PHASE II CONSULTANT AGREEMENT CITY OF ANDOVER COMMUNITY CENTER PROJECT / '\ \ ) THIS AGREEMENT, entered into this day of , 2003 by The City of -----" Andover, Minnesota, hereinafter referred to as the Client, and Saterbak & Associates of La Crosse, Wisconsin, hereinafter referred to as Saterbak: Witnesseth: 1. The client desires the services of Saterbak in directing and managing a fund-raising program. 2. Saterbak hereby agrees to supervise and direct with appropriate staff, for and on behalf of the Client, a fund-raising program in support of the project described in the Report of the Planning Study dated June 24, 2002. Service shall commence immediately and shall continue through January 3l, 2004. 3. The Senior Counsel assigned by Saterbak to provide service will supervise and direct, in cooperation with the Client, all plans of the program and the organization, and will provide to the Client counsel, supervision, and advice as needed throughout the period of the program. 4. The Client will provide program support and will cooperate in the recruitment of volunteer chairpersons and committee members. The client will also assist in advancing the interests of the capital campaign to reach the funding goal established by the Campaign Cabinet, as recommended by Saterbak and approved by the City Council, by the closing date of service established as January 31, 2004. 5. The Client will appoint a representative who will enlist and head a competent staff to audit all campaign returns, render reports of amounts of money and subscriptions received and .' '\ deposit all funds in a bank to be designated by the Client; it being understood that funds ',--.J belonging to the Client shall at no time be in the private possession of Saterbak staff members. 6. The Campaign Cabinet will prepare and submit a campaign operating budget for approval and periodic inspection by the Client. The Client will pay all necessary expenses incurred for the campaign such as clerical assistance, office equipment, rent and supplies, automobile or other travel expense, postage, printing, publicity and telephone service except for those expenses incurred by Saterbak. 7. The Client will purchase the Lifeline Nonprofit Management System ($450.00 plus shipping) to maintain campaign records and track pledge payments throughout the life of the campaign. 8. The Client will be reimburse Saterbak for counsel travel, meals, lodging, and local transportation expenses (at cost) in providing general campaign supervision, such expenses not to exceed twenty-five thousand dollars ($25,000.00). Saterbak agrees to maintain detailed records of reimbursable expenses and agrees to allow client to review such records upon request. 9. The program objective is to be determined by the Campaign Cabinet as recommended by Saterbak and approved by the City Council. lO. The Client agrees to pay to Saterbak for its services a fee of One Hundred Thirty-Five Dollars ($13 5 .00) per hour of service provided, with total consulting fees not to exceed One Hundred Seventy-five Thousand Dollars ($175,000.00). Client shall pay Saterbak a base rate of ninety-five dollars ($95.00) per hour for the duration of the contract to an amount not to ~J exceed $123,000, the client will retain in escrow forty dollars ($40.00) per hour as a performance escrow not to exceed $52,000. ,- ....., a. In the seventh month of the contract, Client shall pay to Saterbak the base rate plus , "j fifty percent (50%) of the escrowed amount providing that fifty percent (50%) of the goal has been realized in gifts and pledges no later than August 31, 2003. If less than 50% of the goal is achieved, the Saterbak will receive $0 of the performance escrow. If more than 50% of the goal has been achieved, Saterbak shall receive a percentage of the performance escrow equivalent to the percentage of the campaign goal achieved. b. In the eighth month of the contract, Client shall pay to Saterbak the base rate plus sixty percent (60%) of the escrowed amount providing that sixty percent (60%) of the goal has been realized in gifts and pledges no later than September 30, 2003. Ifless than 60% of the goal is achieved, Saterbak will receive $0 ofthe performance escrow. If more than 60% of the goal has been achieved, the Saterbak shall receive a percentage of the performance escrow equivalent to the percentage of the campaign goal achieved. c. In the ninth month of the contract, Client shall pay to Saterbak the base rate plus seventy percent (70%) ofthe escrowed amount providing that seventy percent (70%) of the goal has been realized in gifts and pledges no later than October 3l, 2003. If less than 70% ofthe goal is achieved, Saterbak will receive $0 of the performance escrow. If more than 70% ofthe goal has been achieved, the Saterbak shall receive a percentage of the performance escrow equivalent to the percentage of the campaign goal achieved. d. In the tenth month of the contract, Client shall pay to Saterbak the base rate plus '\ eighty percent (80%) of the escrowed amount providing that eighty percent (80%) of \~ the goal has been realized in gifts and pledges no later November 30,2003. Ifless than 80% of the goal is achieved, the Saterbak will receive $0 of the performance escrow. If more than 80% of the goal has been achieved, Saterbak shall receive a percentage of the performance escrow equivalent to the percentage of the campaign goal achieved. e. In the eleventh month of the contract, Client shall pay to Saterbak the base rate plus one hundred percent (100%) of the escrowed amount, including interest earned on the escrow account, providing that one hundred percent (100%) of the goal has been realized in gifts and pledges no later than December 31, 2003. Saterbak agrees that if more than 100% of the campaign goal is achieved, no additional fees will be paid by the client. f. Ifby January 31, 2004, Saterbak does not achieve 100% of the campaign goal, but achieves at least 90% of the campaign goal as established by the Campaign Cabinet, Saterbak will receive 80% of the performance escrow held in trust by the City, not including interest earned on the escrow account. Ifless than 80% of the campaign goal is reached by January 31, 2004, Client shall retain any remaining performance escrow, including interest earned on the escrow account, and nothing further will be due Saterbak. Base consulting fees of$95.00 per hour, performance escrow amounts due, and expenses will be billed on a monthly basis and are payable upon receipt of the invoice. / , '. '--_/ 11. If it appears that the campaign will extend beyond January 31, 2004, Saterbak will notify the client as soon as possible, but not less than thirty days before the expiration of this contract. ;' '. Client reserves the right to terminate the contract on January 31, 2004 and/or renegotiate the , ) terms and conditions of this agreement beyond January 31, 2004 at its discretion. '-. 12. The Client reserves the right to terminate this agreement at any time upon two weeks prior written notice to the La Crosse, Wisconsin office of Saterbak with payment only to the effective date of such termination. 13. Any revision of this agreement must be in writing and is valid only when countersigned by a duly authorized representative of the Client and of Saterbak. 14. Formal authority for the execution of this agreement by the officers or agents of both parties is hereby acknowledged and assured; the Client certifying that its representatives have carefully read the agreement and that no guarantee of service by Saterbak, other than those herein specified have been made, verbally or otherwise; and until all obligations herein contemplated are discharged, this agreement shall be binding on both parties. IN WITNESS WHEREOF, the Saterbak and Client have signed and sealed this instrument this day of 20 - Mike Gamache Allen 1. Saterbak Mayor President City of Andover, Minnesota Saterbak & Associates " -----/ Attest: Vicki V olk City Clerk , , \._- -" , @) r " CITY OF ANDOVER . ) .. 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . \VWW.CLANDOVERMN.US TO: Mayor and CounciImembers FROM: John F. Erar, City Administrator SUBJECT: Schedule EDA Board Meeting DATE: January 7, 2003 INTRODUCTION The City Council is requested to schedule a special EDA Board meeting to consider and discuss a number of economic development issues. DISCUSSION The primary purpose of this meeting is to consider a number of development issues and proposals affecting Andover Station and Andover Station North redevelopment sites. The proposed EDA Board Agenda is as follows: __J 1. Andover Station - Commercial Redevelopment Proposal 2. Andover Station Residential Site - Verbal Update 3. Andover Station North a. Site Layout Scenario b. Environmental Phase II Report Findings 4. Andover Station North - Park Improvements/Site Layout Scenarios 5. Andover Station Association - Maintenance Agreement Plan (Carry over 12/17/02) 6. Revolving Loan Program - Additional Information 7. Other Business ACTION REQUIRED Given the number of issues proposed for this meeting, consider scheduling a Special EDA Board meeting for either Thursday, January 23 or Thursday, January 30 at 7:00 p.m. in City Hall Conference Room A. ~~tted, Jbhn F. Erar ;City Administrator Cc: EDA Board / . - . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator Jim Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 7,2003 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $197,627.07 on disbursement edit lists #l-#3 from 12/18/02 thru 01/02/03 have been issued and released. Claims totaling $262,428.88 on disbursement edit list #4 01/07/03 will be issued and released upon approval. 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I _.____ _ ___.________.:_____.i________ __J _:_ ..---l-------- -i-~------------=------ ~-----------~-- TO: . Mayor andCity Council i . ' ... _ ! .; , :~?~---=-wJ!~~~~:~~''':ro-~l-t-j~=j~NN~'~!~ -_- _ ~~ . .- ~ BUILDING PERMITS : . I ,,' . ! . I _____,_____j _' .. r:.-==:.~~=:.[-_-;:.-____=p;,rmlilj:>'an__~T~~=--=-:.:.~=J)()tilL-=TVa.I~~io~__-:' .'___ 2,18: Residentia' 138. S,F._! 23 f_Septic_ 57;To','/nhd~54,106.cZ.~1-.L~924,QQ...~~c030.Z.U L.31,848,0()0.0q, ____43 ;Additions_e_ -i _ _'__ I____~_I_ _, $__27,1.5!c91--L $__6.1~:.l4+L_}1,774.Q~_P--1,2:l.2,27S~ 70,Garages I I i I i 1$ 23,288.12' $ 406.17 $ 23,694.29, $ 812,346.00 --.---106' Remode,iing/Finishing!-'-- ---I '-,- --- r r---4,240()01-$-----. 53.0()"$ ---4,293:60Ts -----:- ___:__1.__ __ -- ..... --. .-1- _______T__ ...__..----- ---t---m-..-~------. __ __ _19-'-Comme!c!al.~uilding _ f-- i.__ _c_l_ .:..L _89,2.33~3S_Lt.__ 4,I02,3~ . $__ 93,_935,6.9_~ $ 10,El6,B5LOq, _____ 8.j?ole Bldgsi'Elar=t_ -e- _1___ __ :__. __H_2,80~0.3_p.__...50.14_Lt--2,llS-SJ".1L L $..._29.,780..0.0_ __ ._15; Sheds ...!..- --.t-..:--- -t--l---.---j$ ~ ,908.96 L $___23.()S~.L___.1..93.2'_01_p~6" 100,.0.0_ .=~lt::~\~~,,,ioo!-m-if--:J!.-~~j~:!~='iHtl!-m ~~~~!!- ~;~~~ -.- _~r~d';~5~J-=1 ~=:r -J~i;-~ll-]ittL :l;lliit'f;}:::~ -=-ilw::;","~,1,;,.'ll-= .... ==Il:..-)tlf,;: _llt:U f,:tlf. I t "~::;:~ ______'16 (;ommercialJ:leatlng__.. __nO _ __$.__1.1,6~3.6S$___._.3_9~.01. $_.12,_q,49.6:T~__.79.'1.031.()0. : m'~ ~~;~~l^"f=r- __:-E j!-lrt~: 1.-- ~~a! __ j~t~!~m~i ---1 Curt,-Cut-.----I- -'-. ---.-$--5()~.oO-$---- $ 50.0.0 ---- ---- ----lu--- ---r-- --------- .- -=.::.=:.4j~~!::~n .~ ~:_=_ __-=_~I .. =-= t':~H~- i--. ~:~~ !----t!H~ 1--- =:..- -~I "",,",...[= -==~ _ .::=--~- =-,- --- ,-- ,-.. -- , _-=-:::!~~""+oo_ -=1--.... -. -=-lLji;~:~:: .L ~~+u;~::~ 647 Plumbing $ 39,289.5.0 $ 323.50 $ 39,613..00 . .-.- '0<> """'~ I--,m - t -- J',"'OO'--C- J '''-,,00 --: ---- "'""." '-'" 4--1_-- - --- · _-",".00 '- _-,'.00 'L - ','-".00 I=- 48 Septic Repair ,$ 2,04.0..0.0 $ 21.50 $ 2,.061.50 --206 Sewer Hook-Up - . -- - $----S,1S0..oO $ 2.00 $ 5:152..00- -.-- =-_ j~,~i!;g'o"'--1 - =- -~- '~:::*:-{::: '::::: _=_"L:.:1\.:k":,i: 'i;i---~T.:I:: __3 ,j::::m --"1 u ,.l:~~ 2.06 Sewer Admin. Fee I $ 3,090.00 $ - $ 3,.090.00 ----275 Certificate of Occ:upancy . - -1= --=r:$1.-100.00-,j___~_I-$-'1,1.oO,OO . __ _ 213ILiCenseVeri~C<lt~onF~_ .__ -'-1 $ 1,Q!35.00 ~$ _ - 1$ 1,.065.0.0 _ _'11LReinspection Fee 't= ._ $ 517.0.0 -i-~~_JJ 517..00 _ ~:l.Z.LContracl?r Li~se ._ 1__ =F_I--__~~3'O..oO_I_L_=_L.$_6,93.o..oO =-=--14~~~~~~~~~~~~.J:yt~:]==-r-=1- _1}__3,5S2:9~ ~ :, ~_~52:0~ _'___ _ 545~TOTA~t-=tj .tt- :'$ 841,.048.3.0-\-$ 2S,597.22! $ 866,645.52 -:---- ~j~t~: ~~~~:; ~~~;:GI~: ~~~n-'~-' I-=---:'-I-~_i ~---~ =~-:._~_=i~6t:~~::~:1~~B]_~~ff~~L~jJ.-:_--~-----~t ---tn~~g~:~.~i~_f -.-- ____nO jTotal.B-"il~i"_g_[)_ep_artment Revenue YTD -=-~~2_~__ ._L I $ 841'()~1l:~+ ITotal Buildin De artment Revenue YTD - 2.0.01 I I $ 9.02,.0.07.1.0 . NUMBER OF BUILDING PERMITS TYPE OF PERMIT 2002 2001 2000 Residential 218 285 342 Additions 43 35 37 Garages 70 47 57 Remodeling/Finishing 106 73 13 Commercial Building 19 8 14 Pole Building/Barn 8 3 9 Sheds 15 16 14 Swimming Pools 50 50 41 Chimney/Fireplace/Stove 6 2 9 Structural Changes 28 29 21 Porches/Decks/Gazebo 311 334 325 Repair Fire Damage 2 3 3 Re-Roof/Siding 295 272 184 Other 16 24 19 Commercial Plumbing 15 15 16 Commercial Heating 16 15 16 Commercial Fire Sprinkler 13 7 9 Commercial Utilities 2 6 3 Commercial Grading 1 4 3 TOTALS 1234 1228 1135 Page 1 . BUILDING PERMIT FEES TYPE OF PERMIT 2002 2001 2000 Residential $ 454,106.21 $ 603,105.09 $ 583,133.04 Additions $ 27,157.91 $ 16,788.38 $ 17,322.59 Garages $ 23,288.12 $ 17,148.91 $ 17,710.69 Remodeling/Finishing $ 4,240.00 $ 3,299.92 $ 3,268.64 Commercial Building $ 89,233.35 $ 99,063.54 $ 70,248.71 Pole Building/Barn $ 2,809.03 $ 1,202.10 $ 2,885.58 Sheds $ 1,908.96 $ 1,938.55 $ 1,482.17 Swimming Pools $ 7,503.85 $ 6,506.41 $ 6,278.78 Chimney/Fireplace/Stove $ 645.10 $ 207.10 $ 605.25 Structural Changes $ 2,154.89 $ 3,651.83 $ 1,462.17 Porches/Decks/Gazebo $ 41,610.67 $ 43,606.59 $ 32,976.54 Repair Fire Damage $ 2,354.55 $ 4,486.64 $ 1,551.59 Re-Roof/Siding $ 12,000.00 $ 10,981.50 $ 7,440.00 Other $ 16,936.33 $ 17,304.29 $ 8,369.45 Commercial Plumbing $ 12,253.94 $ 23,764.08 $ 14,536.12 Commercial Heating $ 11,653.65 $ 32,924.85 $ 6,348.54 Commercial Fire Sprinkler $ 7,032.47 $ 11,133.49 $ 1,813.77 Commercial Utilities $ 3,604.26 $ 9,765.90 $ 1,932.56 Commercial Grading $ 1,293.19 $ 14,429.09 $ 3,020.74 TOTALS $ 721,786.48 $ 921,308.26 $ 782,386.93 Page 2 VALUATION OF BUILDING PERMITS TYPE OF PERMIT 2002 2001 2000 Residential $ 31,848,000.00 $ 43,378,128.00 $ 46,322,000.00 Additions $ 1,232,275.00 $ 675,312.00 $ 781,483.00 Garages $ 812,346.00 $ 603,808.00 $ 697,584.00 Remodeling/Finishing $ - $ 13,470.00 $ 147,455.00 Commercial Building $ 10,616,851.00 $ 21,086,481.00 $ 12,672,448.00 Pole Building/Barn $ 99,780.00 $ 43,200.00 $ 113,480.00 Sheds $ 46,100.00 $ 54,400.00 $ 49,900.00 Swimming Pools $ 396,100.00 $ 308,800.00 $ 377,391.00 Chimney/Fireplace/Stove $ 28,251.00 $ 8,900.00 $ 20,412.00 Structural Changes $ 64,143.96 $ 122,655.00 $ 54,264.00 Porches/Decks/Gazebo $ 1,253,248.00 $ 1,301,330.00 $ 1,027,849.00 Repair Fire Damage $ 158,998.76 $ 325,764.00 $ 108,000.00 Re-Roof/Siding $ - $ - $ - Other $ 1,725,269.00 $ 1,543,851.00 $ 480,270.00 Commercial Plumbing $ 469,395.00 $ 3,897,195.00 $ 1,706,630.00 Commercial Heating $ 791,031.00 $ 3;737,760.00 $ 336,573.00 Commercial Fire Sprinkler $ 504,980.00 $ 629,073.00 $ 66,275.00 Commercial Utilities $ 284,090.00 $ 692,806.00 $ 121,800.00 Commercial Grading $ 70,300.00 $ 1,504,040.00 $ 209,800.00 TOTALS $ 50,401,158.72 $ 79,926,973.00 $ 65,293,614.00 Page 3 STATE SURCHARGE COLLECTED TYPE OF PERMIT 2002 2001 2000 Residential $ 15,924.00 $ 21,689.08 $ 23,161.00 Additions $ 616.14 $ 337.66 $ 390.76 Garages $ 406.17 $ 301.90 $ 348.79 Remodeling/Finishing $ 53.00 $ 42.48 $ 74.09 Commercial Building $ 4,702.34 $ 3,469.38 $ 3,954.78 Pole Building/Barn $ 50.14 $ 21.60 $ 56.75 Sheds $ 23.05 $ 27.20 $ 24.95 Swimming Pools $ 196.75 $ 154.75 $ 188.73 Chi m ney /Fi replace/Stove $ 14.12 $ 4.45 $ 12.45 Structural Changes $ 35.99 $ 63.80 $ 29.05 Porches/Decks/Gazebo $ 665.92 $ 652.09 $ 514.67 Repair Fire Damage $ 79.50 $ 162.88 $ 54.00 Re-Roof/Siding $ 148.00 $ 136.00 $ 92.00 Other $ 813.93 $ 777 .40 $ 241.10 Commercial Plumbing $ 235.49 $ 1,572.69 $ 798.64 Commercial Heating $ 396.01 $ 1,736.34 $ 168.29 Commercial Fire Sprinkler $ 252.93 $ 314.54 $ 34.04 Commercial Utilities $ 142.04 $ 363.90 $ 60.90 Commercial Grading $ 35.15 $ 722.02 $ 104.90 TOTALS $ 24,790.67 $ 32,550.16 $ 30,309.89 Page 4 NUMBER OF PERMITS OTHER THAN BUILDING 2002 2001 2000 Ag Building 1 3 4 Curb Cut 1 4 3 Demolition 5 3 6 Footing 12 11 13 Renewal 3 8 1 Moving 0 0 0 Heating 601 617 462 Gas Fireplace 300 328 342 Plumbing 647 457 540 Pumping 800 703 684 Septic New 23 36 62 Septic Repair 48 52 50 Sewer Hook-Up 206 243 292 Water Meter 196 239 291 Sewer Change Over 3 5 4 Water Change Over 5 5 9 SAC Retainage Fee 281 246 297 Sewer Administration Fee 206 243 292 Certificate of Occupancy 275 294 359 License Verification Fee 213 269 324 Reinspection Fee 11 4 17 Contractor License 232 241 213 Rental License 149 95 1 Health Authority 0 0 0 TOTALS 4218 4106 4266 Page 5 FEES FOR PERMITS OTHER THAN BUILDING 2002 2001 2000 Ag Building $ 5.00 $ 15.00 $ 20.00 Curb Cut $ 50.00 $ 35.00 $ 30.00 Demolition $ 160.00 $ 90.00 $ 120.00 Footing $ 180.00 $ 165.00 $ 195.00 Renewal $ 422.32 $ 1,752.63 $ 606.13 Moving $ - $ - $ - Heating $ 24,660.00 $ 25,220.00 $ 15,365.00 Gas Fireplace $ 12,360.00 $ 13,200.00 $ 13,900.00 Plumbing $ 39,289.50 $ 37,240.00 $ 43,867.00 Pumping $ 4,020.00 $ 3,213.00 $ 2,052.00 Septic New $ 1,120.00 $ 1,640.00 $ 2,170.00 Septic Repair $ 2,040.00 $ 2,280.00 $ 1,505.00 Sewer Hook-Up $ 5,150.00 $ 6,075.00 $ 7,300.00 Water Meter $ 9,800.00 $ 11,950.00 $ 14,550.00 Sewer Change Over $ 144.00 $ 234.50 $ 193.00 Water Change Over $ 240.00 $ 250.00 $ 900.00 SAC Retainage Fee $ 3,367.00 $ 2,829.00 $ 3,267.00 Sewer Administration Fee $ 3,090.00 $ 3,645.00 $ 4,380.00 Certificate of Occupancy $ 1,100.00 $ 1,176.00 $ 1,462.00 License Verification Fee $ 1,065.00 $ 1,170.00 $ 1,620.00 Reinspection Fee $ 517.00 $ 183.00 $ 714.00 Contractor License $ 6,930.00 $ 6,025.00 $ 5,325.00 Rental License $ 3,552.00 $ 4,750.00 $ 79.04 Health Authority $ - $ - $ - TOTALS $ 119,261.82 $ 123,138.13 $ 119,620.17 Page 6 SURCHARGE ON PERMITS OTHER THAN BUILDING 2002 2001 2000 Ag Building $ - $ - $ - Curb Cut $ - $ - $ - Demolition $ - $ - $ - Footing $ 0.50 $ - $ 2.00 Renewal $ 4.05 $ - $ - Moving $ - $ - $ - Heating $ 300.50 $ 308.50 $ 231.00 Gas Fireplace $ 139.00 $ 157.50 $ 166.00 Plumbing $ 323.50 $ 228.00 $ 270.00 Pumping $ - $ - $ - Septic New $ 10.00 $ 18.00 $ 31.00 Septic Repair $ 21.50 $ 26.00 $ 21.50 Sewer Hook-Up $ 2.00 $ - $ - Water Meter $ 1.50 $ - $ - Sewer Change Over $ 1.50 $ 2.50 $ 2.00 Water Change Over $ 2.50 $ 2.50 $ 4.50 SAC Retainage Fee $ - $ - $ - Sewer Administration Fee $ - $ - $ - Certificate of Occupancy $ - $ - $ - License Verification Fee $ - $ - $ - Reinspection Fee $ - $ - $ - Contractor License $ - $ - $ - Rental License $ - $ - $ - Health Authority $ - $ - $ - TOTALS $ 806.55 $ 743.00 $ 728.00 Page 7 GENERAL SUMMARY Total Number of Permits and Other Fees 2002 5,452 Total Number of Permits and Other Fees 2001 5,334 Total Number of Permits and Other Fees 2000 5,401 Value of Building Permits 2002 $ 50,401,158.72 Value of Building Permits 2001 $ 79,926,973.00 Value of Building Permits 2000 $ 65,293,614.00 Total Contractor Licenses Issued 2002 232 Total Contractor Licenses Issued 2001 241 Total Contractor Licenses Issued 2000 213 Total of Fees Collected 2002 $ 841,048.30 Total of Fees Collected 2001 $ 1,044,446.39 Total of Fees Collected 2000 $ 902,007.10 Page 8 info DWELLINGS/HOMES '97 282 '98 448 '99 411 '00 342 '01 285 '02 218 BUILDING PERMITS '97 910 '98 1057 '99 1107 '00 1135 '01 1228 '02 1234 VALUATION '97 42.90 '98 69.50 '99 55.08 '00 65.29 '01 79.93 '02 50.40 DEPT. 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