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HomeMy WebLinkAboutEDA October 19, 2004 o L 2. 0 3. 4. 5, 6. 7, C) CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (783) 755-8923 . WWW,CI.ANDOVER,MN,US CITY OF ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING October 19, 2004 - 6:00 p.m. Conference Room A & B AGENDA Call to Order Approval of Minutes - October 5,2004 Andover Station South proposal- Ryan Companies - Planning Discuss Andover Station North Development Progress - Planning Update on Andover Station South - Planning Other Business Adjourn ~~ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Economic Department Authority Jim Dickinson, Executive Direct~ Vicki Volk, City Clerk ~ CC: FROM: ~UBJECT: Approval of Minutes DATE: October 19,2004 I\fTRODUCTION lbe following minutes were provided by city staff for approval by the EDA: October 5, 2004 Regular Meeting (Schultz,Larsen absent) f "- U IHSCUSSION i ,ttached are copies of the minutes for your approval. i,CTION REQUIRED lbe EDA is requested to approve the minutes of September 21, 2004. F~espectfully submitted, i).:L' u.~ Vicki Volk City Clerk i,ttachment: 10-5-04 Minutes ,/ ~) CD , '\ '-J u u DRAFT ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING OCTOBER 5, 2004 - MINUTES A M"eting of the Andover Economic Development Authority was called to order by President Mike Garfilche, October 5, 2004, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: Commissioners Don Jacobson, Mike Knight, Ken Orttel, Julie Trude; Voting resident member Robert Nowak Voting resident member Fred Larsen and Non-voting resident member Edward Schultz Executive Director, Jim Dickinson Community Development Director, Will Neumeister Fire Chief, Dan Winkel City Engineer, Dave Berkowitz Others Absmt: Also present: APPWVAL OF MINUTES Commissioner Trude stated they were talking with Mr, Mulrooney and the consensus was to go ahea I with the non-exclusive agreement as written and she wanted to add "by staff' to the end of sentf nce, Com missioner Trude stated staff also indicated in the minutes that they approved the feasibility study but they decided to have staff amend the plans for Jay Street. Mr. Berkowitz stated this was brought to th~ Council meeting and that was approved and the feasibility study was approved. September 21, 2004,' Correct as amended, MOHON by Trude, Seconded by Jacobson, approval of the Minutes as written, Motion carried unanimously, DISCUSS ANDOVER STATION NORTH MARKETING CONTRACT Executive Director Dickinson explained at the last meeting, the EDA directed staff to work with Adv:mce Resources to negotiate acceptable compensation language for a marketing contract. Mr, Dickinson presented the Commission with marketing language to review. " 'I Andover Economic Development Authority Meeting '--./ Minutes - October 5, 2004 Page 2 Com nissioner Jacobson wondered in item "D", why they would give them 3,5% of the property wher. they already have people interested in the land. Mr- Dickinson stated they have marketed the p :operty to them and they have come but have not made any specific conclusions on what they Nould do on the site so without that, being non-exclusive, it was felt there was not a reason to put together a marketing plan from his perspective. He stated that if they did not provide a marketing contract, the City would not see much of a commitment from that side because there is reall~' no light at the end of the tunnel if they do a lot of marketing efforts, Comnissioner Jacobson stated Bruggeman Properties is already in the plans and if this were sold, they would get 3,5%. Mr, Dickinson stated they would write this into the contract that Bruggeman Properties would be an exclusion. He stated they could fme tune the contract to fit their needs. He stated if they would get signed contracts between now and November first, they could exclude those also, ~J Com nissioner Trude wondered if it made sense to make a marketing plan that might not fit Mr. Dickinson stated they would look at the fine details on this to exclude any contractors signed befole November first Commissioner Jacobson stated he did not object to them making money but it did not make sense to pay them for marketing already done. Mr. Nowak stated he would be ok with this without item D in the plan. Mr, Dickinson stated he is looking at an effective date of November 1 st so they can make this as conc :se as needed, Mayor Gamache wondered if City Staff could finish these without Mr, Mulroney's help. Mr. Dickinson stated based on the specific projects they have, that they would not be looking for much assistance going forward on the projects they have specifics on. If they could close them, he di d not think they would need much help but if any of them would fall through they would want some help. Com missioner Orttel wondered if they should hold off on this. The Commission thought this should be worked on some more and brought back for further disclssion, DISCUSS THE TIF DISTRICT 1-4 DEVELOPMENT ~) Executive Director Dickinson introduced Mr. Darren Lazan, Landform Engineering, who made a prest ntation to the Commission regarding Hughs Industrial Park area, Com missioner Orttel asked if every owner will be a member of the association. Mr- Lazan stated they TIe going around to each property owner to see if they want to be a member- They need a majority in order to proceed with this. /' '~ Andcver Economic Development Authority Meeting '~ Mim tes - October 5, 2004 Page 3 Com missioner Knight asked if each representative will have a say based on the site or acreage. Mr, Lazan stated it will be based on the acreage, Commissioner Knight asked what they would do with the existing pond, Mr. Lazan stated it was ques'ionable as to whether this was functioning as a storm pond, Commissioner Knight wondered if the residents to the north would consider being included in the project Mr. Lazan stated they did not pursue it and he did not think there were any owners inter,:sted, Commissioner Orttel asked if this is EDA bonds and not a 429 process, Mr. Dickinson stated this is funded through the TIF District and not a 429 process, Commissioner Trude asked if they could use the tax increment to pay off a 429 process. Mr. Dickinson stated if they do a 429, they have to assess at least twenty percent with the increment coming into the project to help pay off the residual. That is a way to not have to use taxable fund;. () Com missioner Orttel asked when it says the association of owners is guaranteed the revenue strea n, how do they guarantee that Mr. Dickinson stated if there is an increase in the increment, they would like to be able to provide the debt service and the association would be billed because they 1re running a mini sewer enterprise, Commissioner Jacobson asked who would own this, Mr. Lazan stated this is open for discussion but the owners at this point would want to do this as a private project Commissioner Jacobson wondered what would happen if an owner sells and a new owner comes in, r-k Lazan stated this could be recorded with the land. Commissioner Knight wondered if the City Attorney has looked this over, Mr, Dickinson stated ifthfY used the 429 process, Mr. Hawkins would get involved if this is funded through the TIF District Briggs and Morgan would get involved, Mr. Dickinson introduced Jenny Boulton from Briggs and Morgan. Presi dent Gamache asked if there was a back up plan if the homeowners to the east decide not to selL Mr, Lazan showed a site map of a smaller well design if the property owner did not selL o Com missioner Orttel wondered if the reconstituted water would not be a viable source for fire fightng. Fire Chief Winkel stated this would need to be looked at He was concerned with the amOlmt of water for sprinkling, They would need to make sure the tank is large enough to provide water to each of the parcels. Another concern is future additions with enough water capacity for fire protection, r- \ Andcver Economic Development Authority Meeting ,--j Mim tes - October 5, 2004 Pagt 4 Mr- I,azan stated they are more concerned to find users for the reconstituted water than having enou 5h water, REJilEW SCHEDULE/ANDOVER STATION NORTH DEVELOPMENT PLA VIIMPROVEMENTS Comnunity Development Director Neumeister discussed a schedule with the Commission, whici showed the work involved in getting the planned improvements and proposed deve'opments off the ground for Andover Station North, Com nissioner Jacobson stated the only thing missing is Pov's. He thought they need to have something in writing to state Pov's approves of this, Mr. Neumeister stated they did discuss this with Pov's and they are in favor, Mr. Berkowitz stated they would meet with Mr. Povlitzki and go oyer this with him before the Public Hearing. UPD4 TE/ANDOVER STATION NORTH POTENTIAL LAND SALES , " \J Comnunity Development Director Neumeister explained the plan for developing Andover Station North depends upon land sales to be far enough along by early March 2005 to enable the "awa~d of a bid" for construction of Phase 1 or possibly the entire Jay Street and utilities to be constructed on time. Commissioner Jacobson wondered if they would have enough money with the land sales to do the irtersection on 139th. Mr. Dickinson stated they would, Mr. Neumeister explained the sites to the Commission, Mr, Nowak stated as this relates to item seven, site B is willing to go through with this, but they are still willing to pay Mr. Mulrooney, Mr, Dickinson stated they would not do that with this site, AND,'}VER STATION NORTH DESIGN GUIDELINES u Community Development Director Neumeister explained in the coming months, there will need to be new design guidelines created for Andover Station North, The EDA needs to review the Design Guidelines from Andover Station to determine how they may be changed to suit new land uses that were not considered in Andover Station South. Cornr~issioner Orttel stated he would rather do this individually than as a blanket. / \ Andover Economic Development Authority Meeting '-./ Min~tes - October 5, 2004 Page 5 OTHER BUSINESS Ther'~ was none. Motj,m by Orttel, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting adjourned at 6:59 p,m, Resp ~ctfully submitted, SUSa:l Osbeck, Recording Secretary / " '_i ,- , '-J , , './ .- '\ "',,---~ - \ -j @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: EDA President and Board ~ Jim Dickinson, Executive Direct~ Will Neumeister, Director of co;m~y Development L~ FROB: SUBJECT: Andover Station South Proposal-- Planning DATE: October 19,2004 INTRODUCTION The City staff have worked with the architectural staff at Ryan Companies to develop an archit ~ctural plan for the new 10,000 square foot building for the space in front of the TARGET store at the corner of Martin Street and Bunker Lake Boulevard. They have provided the attached architectural and site plan drawings to show what they are planning and are se ~king approval by the EDA. DISC JSSIQN The City Planning and Administrative staff have met with their architects and they have made chang~s to carry elements of the architectural theme from the front of the building to the rear of the building (facing Bunker Lake Boulevard), They proposed to use the same integral colored break-off block used on the TARGET building, including the light tan color banding and httice work. They have agreed to put decorative lighting fixtures on all sides of the buildi Ig, To m~ke the rear of the building more attractive, staff would like to see a couple of additional windows along the side facing Bunker Lake Boulevard as well as additional metal lattice above the metal panels. This is all in an attempt to carry more of the theme from the front to the back of the building. Staff also would agree to signage that is typically seen on the front to be allowed on the back as well. ACTION REQUESTED The FDA is asked to review the drawings and discuss whether this plan and schematic drawing represents what the EDA will agree can be built on the comer of Martin Street and Bunker Lake Boulevard, or whether additional embellishments are needed. Attacl.ments Architectural Plans for New Building, / Site Pan / - ... ...l: 0)"- .... . w 0 Z .- CI) 0 ~ D:: c:: N ;: ~ <C - "- Q) c:: 0 -" 0 :E oU u C3&l 0 - "- u.. r- ....~ ..; n ,-~... I~ ( \. - -' .:",~ - -2.- c .... . ! 00 0 0 Z M i ~ 0 6 ~ .- N =: ~ 0 ~ ~ , a .. ~ ci '- a Q) , z -, . cu -D ; E > 0 , I:lIi: u l8C . 0 cu I u 0 - w " , I ~ I .' :,~] -" .;>- ("II .... . 0 Z !! 0 ~ UI CD '" == 0 (!) ~ , "'tJ " z .D E c:t .- 0 ! V) U C3I: u ~ 0 - -9 ,:;::: -1/- - an .- ... . 0 z: ~ 0 ~ ~ UI - 0 :i CIJ N == ~ (.!) ~ , 0 Q) z .0 E ct 0 E :I.. U l8I: 0 u :e CIJ 0 .- - a.. '- r.-_ j~ . ~_..:; " ~ .~ - - - l_ - " - - ~ . f- . r . -f?- ... . ~ Z M C1I 0 . 0 Ii J. '" N == . 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WWW,CI.ANDOVER,MN,US TO: EDA President and Board ~ Jim Dickinson, Executive Director Will Neumeister, Director of Comm ' Development~ FROM: SUBJECT: Andover Station North Development Progress-- Planning DATE: October 19, 2004 INTRODUCTION The City staff have worked with the engineering consultant to establish a more realistic schedde for the development of Andover Station North, Jay Street extension. Please see attach, d revised schedule, that gives the consultant a couple of more weeks to prepare the plans ;md specifications, Staff is of the opinion that this new schedule works well, as the contractors typically doesn't start until frost is out of the ground, which is usually early ApriL DISClTSSION Another recent development is the design of a site plan from Bruggeman for the proposed townhomes, This plan shows that they are not going to plat units over the lot line, as their negotiLtions with Brad Povlitski have not moved along to the point that they can develop townhomes over onto the Povlitski property, The design still leaves the opportunity to develo) some units on the Povlitski property, however it will be slightly diminished, Staff will explain at the meeting, ACTION REQUESTED This is an informational update for the EDA. No formal action is necessary, Attachl~ents Schedde for Jay Street ./ Site PI;m for Bruggeman ,/ ,~ " ',-_./ . . . . . . . '\ . "--/ . . . . . . . . / \ \._) Andover Station North Tentative Schedule (as of Oct 8, 2004) Sept 28, 2004 -- Council orders feasibility report, Sept 28 - Oct 19, 2004 -- Jeff Caine prepares preliminary plat for EDA property. Staff review and changes as needed. Revisions then made, submitted Nov. 2, 2004 for Nov. 23rd Planning Commission meeting. Oct 20-27"', 2004 - Leon Opatz submits prelim. plat/grading plans for Bruggeman Townhome development. This also will be submitted on Nov, 2nd for Nov. 23rd Planning Commission, Oct. 26, 2004 - Rezoning (for townhomes) goes to Planning Commission. Nov. 2, 2004 -- Rezoning (for townhomes) goes to Council. Nov. 16,2004 - Need 1st Draft of Feasibility Report from SEH. Nov, 30,2004 -- Council receives feasibility report, authorizes Public Hearing. Dec, 21, 2004 -- Council holds Public Hearing, approves resolution ordering improvements, authorizes preparation of plans and specs. End of December to Early February -- Plans and specs prepared by SER February 15,2005-- Plans and specs. approved and Council orders ad, for bid. March 16 or 23, 2005 -- Bid Opening March 22 or 29, 2005 -- Council awards bid. Early April 2005 - Contractor moves heavy equipment on site, Preconstruction Meeting Late March or Early April 2005, Construction work begins Early April 2005, First lift of asphalt and all underground utilities are completed by August I, 2005 on Phase 1 of Jay Street and the first section of 139'" A venue into the townhome development (3 y, to 4 months). , " '--.J , " "J ~, \ ,_J =--~!V~~ c; \1:, ~: '11 ~\~?>: / W,~'l~ \~ /\ ;':" ~-- ~l\\\' ",,(\ t--::~~\.\:~>\.~~~~V it 1N, \5 \ ~ / \,/~:;~ I ,\~~j-;.-;.,~,,~~,,~< '/ /.,rl)/ } r:":) - --= J: - 1 , ~........... 1. \ \~)/ , ~ '; ''/ V ((tV (. '-_ t. (::r:: ~ ,"" <:" ,../.......~ ~~ ~..~< '_~~~""'"", _ ,,~.../o, 0, "~ I::: =-. II ,,, ~ ,\ ~ '" '~', . --l,_, , , -" PI <':::i=: . .\1. ~ ' ~ \'0...... 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ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,C1.ANDOVER,MN,US TO: EDA President and Board ~ Jim Dickinson, Executive Direct Will Newneister, Director of Co . Development wir-- FROW: SUBJECT: Update on Andover Station South-- Planning DATE: October 19,2004 INTRODUCTION It had Jeen some time since the original agreement on maintenance was written for Andover Station South, Therefore, this past week the City staff met with the people from Ryan Constr lction to go over the maintenance responsibilities for the area around the ponds and all the sitf s at Andover Station South. Construction is coming along nicely and looks like it will be po~sible that Walgreens could open sooner than Thanksgiving, TARGET is still on schedu Ie to open prior to Easter of 2005. , - -' DISClSSION Staff attended the Bruggeman Townhomes (Village at Andover Station) open house on Tuesday, October 12, 2004, They have already sold three of the units, which is very good considering the great fall weather, as they had indicated that they have not had that much foot traffic :ret. TIlls P,lSt week, City staff directed the irrigation to be installed on Outlot E (that is the triangu'ar shaped outlot) located on the west side ofWalgreens. Staff reached agreement with Ryan Construction that it will be tied into the TARGET irrigation system, Money to pay for this work was provided by an agreement with United Properties, that the previous City Admin'strator had negotiated. Lastly, the banners for Andover Station are nearly done and will be installed as soon as they arrive, ACTION REOUESTED This is an informational update for the EDA on Andovcr Station South. No formal action is necessa ry, / -\ ,_I