HomeMy WebLinkAboutSP August 24, 2004
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
Special City Council Workshop
Miscellaneous Business Items
Tuesday, August 24, 2004
Conference Room A & B (Items I & 2)
Followed by
Bus Tour
:~ 1. Call to Order - 5:30 pm
2. Miscellaneous City Construction Project Approvals
a. Award Bidl04-7/Prairie Road NW & Bunker Lake Boulevard NW fTraffic Signal &
04-27/EVP/LED's for Traffic Signals/135th Avenue NW & 136th Avenue NW on
Round Lake Boulevard NW - Engineering
b. Award Bidl04-20/Crosstown Blvd NW Trail (East Side) Between I 42nd Avenue and
Andover Boulevard NW - Engineering
3, Tour of2004 City Projects - Engineering
4. Verbal Community Center Update - Administration
5. Other Business
6. Adjournment
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CIT.Y OF
NDOVE
1685 CROSSTOWN BOULEVARO N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO:
Mayor and Council Members
Jim Dickinson, City Administrat~
David D, Berkowitz, City Engineer~
CC:
FROM:
SUBJECT:
Award Bidl04-7/Prairie Road NW & Bunker Lake Boulevard NWrrraffic
Signal & 04-27/EVPILED's for Traffic Signals/13Stb Avenue NW & 136tb
Avenue NW on Round Lake Boulevard NW - Engineering
DATE:
August 24, 2004
INTRODUCTION
The City Council is requested to receive bids and award the contract for Projects 04-7, Prairie
Road NW & Bunker Lake Boulevard NWrrraffic Signal & 04-27, EVP (Emergency Vehicle
Preemption)/LED's (Light Emitting Diodes) for Tr~ffic Signals at 135th Avenue NW & 136tb
Avenue NW on Round Lake Boulevard NW,
DISCUSSION
The bids received are as follows:
Contractor
Forest Lake Contracting
Universal Enterprises
North Valley Inc,
Engineer's Estimate
Bid Amount
$295,336,09
$317,717,83
$355,698,54
$402,130,75
Preordered Material
$ 13,326,00
Total Construction Cost
$308,662,09
BUDGET IMPACT
The Prairie Road NW & Bunker Lake Boulevard NW Traffic Signal will be funded by the City's
Municipal State Aid Funds and a $50,000 contribution from the Anoka County Highway
Department to be paid to the City in 2005, The EVPILED project will be funded by the City's
Municipal State Aid Fund and a cost share with the City of Anoka,
Mayor and Council Members
/ " August 24. 2004
'--/ Page 2 012
ACTION REOUIRED
The City Council is requested to approve the resolutions accepting bids and awarding the contract
to Forest Lake Contracting in the amount of $295,336,09 for Projects 04-7, Prairie Road NW &
Bunker Lake Boulevard NWrrraffic Signal & 04-27, EVP (Emergency Vehicle
Preemption)/LED's (Light Emitting Diodes) for Traffic Signals at 1351h Avenue NW & 136th
Avenue NW on Round Lake Boulevard NW.
Respectfully submitted,
O~0.
David D. Berkowitz
()
./ /
Attachments: Resolutions, SEH Letter of Recommendation
.~
cc: Craig Gray, City of Anoka, 2015 1st Avenue N., Anoka, MN 55303
. '\
'J CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR PROJECT NO.
04-7, TRAFFIC SIGNAL FOR PRAIRIE ROAD NW & BUNKER LAKE BOULEVARD NW .
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No.
118-04 , dated Julv 20, 2004, bids were received, opened and tabulated according to
law with results as follows:
Forest Lake Contracting
Universal Enterprises
North Valley Inc.
$295,336.09
$317,717.83
$355,698.54
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
to hereby accept the bids as shown to indicate Forest Lake Contractina as being the
apparent low bidder.
\
)
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter
into a contract with Forest Lake Contractina in the amount of $ 295.336,09 for
construction of the improvements; and direct the City Clerk to return to all bidders the
deposits made with their bids, except that the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been executed and bond
requirements met
MOTION seconded by Council member
City Council at a special meeting this 24th
Council members
of the resolution, and Council members
against, whereupon said resolution was declared passed.
and adopted by the
day of Auaust , 2004 , with
voting in favor
voting
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
'\
J
Victoria Volk - City Clerk
, '\ CITY OF ANDOVER
'-~ COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO,
MOTION by Council member to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR PROJECT NO,
04-27, EMERGENCY VEHICLE PREEMPTION (EVP)/LlGHT EMITTING DIODES (LED'S)
FOR TRAFFIC SIGNALS FOR THE FOLLOWING LOCATION: 135'H AVENUE NW &
136'H AVENUE NW ON ROUND LAKE BOULEVARD NW.
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No.
118A-04 ,dated July 20, 2004, bids were received, opened and tabulated according to
law with results as follows:
Forest Lake Contracting
Universal Enterprises
North Valley Inc,
$295,336.09
$317,717.83
$355,698.54
o
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
to hereby accept the bids as shown to indicate Forest Lake Contractina as being the
apparent low bidder,
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter
into a contract with Forest Lake Contractina in the amount of $ 295,336,09 for
construction of the improvements; and direct the City Clerk to retum to all bidders the
deposits made with their bids, except that the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been executed and bond
requirements met.
MOTION seconded by Council member
City Council at a special meeting this 24th
Council members
of the resolution, and Council members
against, whereupon said resolution was declared passed.
and adopted by the
day of Auaust , 2004 , with
voting in favor
voting
CITY OF ANDOVER
ATTEST:
(]
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
08/19/2004 14:57 FAX
SEH ST.PAUL
~002
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SEH
August 19,2004
RE: Andover, Minnesota
Prairie Road and Bunker Lake Boulevard
Traffic Signal! At Grade Crossing
SA.P. Nos. 198.101.11, 109-020-22
City Project No. 04-7, 04.27
County Project NO. 04-11-116
SEH Project No. A.ANDOV0404.oo
Honorable Mayor and City Council
City of Andover
1685 Crosstown Boulevard
Andover, MN 55304-2612
near Mayor and Council Members:
On Thursday, August 19, 2004, at 10:00 a,m., three bids were received for the above-referenced project
Please find enclosed a copy of the bid tabulation detailing the results. A swmnary of the bid results is also
shown below.
F "
V
Contractor Tolal Bid
1 Foresl Lake Contracting, Inc, $295.336,09
2 Univers31 Entemrises of Mid-MN, Inc. $317,717.83
3 North Valley,loc. $355,698.54
Engineer's Estimate $402,130,75
In 'reliance on our experience with Forest Lake Contracting, Inc. and/or materials and information
provided by the contractor, we have determined that 1) they have a sufficient understanding of the project
and equipment to penozm the construction for which it bid; and 2) according to their bonding agent they
presently have the financial ability to complete the project bid, SEH makes no representation or warranty
as to the actual financial viability of the contractor or its ability to complete its work
Accordingly, we reco=d the project be awarded to Forest Lake Contracting, Inc. in the amount of
$295,336,09 (contingent upon the City's receipt of all permits and easements) if all parties and easements
have not been obtained at the time of award
In considering this award, please review the provisions that are detailed in Article #19 of the Instructions
to Bidders (Document 00200) of the Project Manual, Accordingly, we recommend that you proceed with
the award,
o
S""",,!;--? A" '" ~r;Y(i
~7~ \0
Chad E. SetterhoIm, PE
Project Manager
l:\ac\mdo"cr'i)4()400\wOfdYec.1....:udkr.doc
Short Elliott Hendrickson IncO) 353SV;lIdruls Center Orive, St. Pil\l!, MN 55110-5196
SEI-I i5 an equal opponunh:y employer I www.sehlne.comI651....0.2000 I 800.32S.20SS I 651....90.2150 fax
AUG 192004 15:16
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PAGE. 04
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755'8923 . WWW,CI.ANDOVER,MN,US
TO:
Mayor and Council Members ~
Jim Dickinson, City Administrator~
David D. Berkowitz, City Engineer
CC:
FROM:
SUBJECT:
Award Bidl04-20/Crosstown Boulevard NW Trail (East Side) Between 142nd
Avenue NW and Andover Boulevard NW - Engineering
DATE:
August 24, 2004
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INTRODUCTION
The City Council is requested to receive bids and award the contract for Project 04-20,
Crosstown Boulevard NW Trail.
DISCUSSION
The bids received are as follows:
Contractor
Universal Enterprises of Mid-MN lnc.
Barber Construction
Frattalone Paving lnc,
Magnum Company, LLC
North Valley, lnc.
Sunram Construction, lnc,
Engineer's Estimate
Bid Amount
$57,575.53
$66,037.00
$71,955.50
$79,76326
$81,256.25
$84,67557
$69,423.50
Universal Enterprises ofMid-MN lnc. has successfully performed other projects for the City
BUDGET IMPACT
The project will be funded by the Trail Fund.
ACTION REOUIRED
The City Council is requested to approve the resolution accepting bids and awarding the contract
to Universal Enterprises of Mid-MN Inc. in the amount of $57,575.53 for Project 04-20,
Crosstown Boulevard NW Trail.
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Respectfully submitted,
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David D. Berkowitz cr-
Attachments: Resolution
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,j CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO,
MOTION by Council member to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF TRAIL CONSTRUCTIONb PROJECT NO. 04-20, CROSSTOWN
BOULEVARD NW (EAST SIDE) BETWEEN 142N AVENUE NW &ANDOVER
BOULEVARD NW.
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No,
111-04 ,dated Julv 20, 2004, bids were received, opened and tabulated according to
law with results as follows:
Universal Enterprises of Mid-MN Inc.
Barber Construction
Frattalone Paving Inc.
$57,575,53
$66,037.00
$71,955.50
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
to hereby accept the bids as shown to indicate Universal Enterprises of Mid-MN Inc. as
being the apparent low bidder.
, "
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter
into a contract with Universal Enterprises of Mid-MN Inc, in the amount of
$57.575.53 for construction of the improvements; and direct the City Clerk to return to all
bidders the deposits made with their bids, except that the deposit of the successful bidder
and the next lowest bidder shall be retained until the contract has been executed and bond
requirements met.
MOTION seconded by Council member
City Council at a special meeting this 24th
Council members
of the resolution, and Council members
against, whereupon said resolution was declared passed,
and adopted by the
day of Auqust , 2004 , with
voting in favor
voting
CITY OF ANDOVER
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ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO:
Mayor and Council Members ~
Jim Dickinson, City Administrator~
David D. Berkowi~ty Engineer & Will Neumeiste~unity Development
Director
CC:
FROM:
SUBJECT:
Tour of 2004 City Projects - Engineering
DATE:
August 24, 2004
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INTRODUCTION
The City Council is requested to tour the current projects within the City. Attached is a map of
areas we will be touring, which include the following sites:
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'_ ) I. Woodland Estates 6th Addition
2, Silver Meadows
3. Hughes Industrial Park
4, Woodland Creek Golf Villas
5. Round Lake Boulevard NW Reconstruction
6, CVS Pharmacy
7. Molly Office Buildings
8. Walgreens
9, The Village at Andover Station
10, Target
II. Bunker Lake Village (Hanson Builders)
· Andover Boulevard NW Intersection
· Discuss Hanson Boulevard NW Improvements for 2006 (Frontage Road)
12, Andover Station North
13. Prairie Road NW Intersection (Signalization Project)
14. Future Residential Development Along Andover Boulevard NW
IS, Prairie Knoll Park
16, Fire Station #3
17. Constance Comers
18. Sophie's Manor
Respectfully submitted,
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David D. Berkowitz
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Will Neumeister ~
Attachment: Location Map
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO:
Mayor and Council Members
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FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for August 24, 2004 City Council Meeting
DATE: August 24, 2004
The City Council is requested to review the attached supplemental item.
Item #2c. Approval to Advertise and Sell Used City Equipment - Supplemental
Respectfully submitted,
Jim Dickinson
City Administrator
S'\NDbVE~
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Frank Stone, Public Works Superintendent
SUBJECT: Approval to Advertise and Sell Used City Equipment - Supplemental
DATE: August 24, 2004
INTRODUCTION
Public Works Division is declaring the items listed below as surplus equipment and is requesting
permission to advertise and sell these items. They would be advertised when appropriate in local
newspapers, League ofMN Cities web site and our city web site.
DISCUSSION
For sale
1. Eleven (11) wood light poles that have been removed from the City Hall complex ball
fields, It is best to sell these poles while they are still straight, which the longer they are
stored the less value they will have due to warping and deterioration, The City has no
use for them since they do not meet length requirements in new ball field lighting.
2. One (I) 1992 Ford F-350 4 x 4 one ton dump truck with 9' Fisher snowplow. Truck
VIN # 2FDKF38M9NCA65425, mileage 91,600
3. One (1) 1993 Ford F-250 4 x 4 pick up truck with a 7'6" Boss "V" snowplow. Truck
VIN # 2FTHF26HOPCA38289, mileage 84,400.
The two vehicles listed above have been replaced with new vehicles purchased out of the
approved 2004 Capital Improvement Plan.
BUDGET IMPACT
The money from the sale of items 2 and 3 would go back into the Capital Equipment Reserve
Fund and the sale of item 1 would go to the Park Improvement Fund.
RECOMMENDATION
Public Works recommends the sale of the above used equipment.
Respectfully submitted,
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Frank Stone
Public Works Superintendent
'ANDbVE~
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
CC: Jim Dickinson, City Administrator
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TO: Mayor and Council Members
FROM:
Will Neumeister, Community Development Director
SUBJECT: Larry Emmerich Comprehensive Plan Amendment
DATE:
August 24, 2004
INTRODUCTION
This summer, the Planning Commission and City Council approved a request from Larry
Emmerich and his three neighbors (Swisher, Olmsheid, Rischer) to expand the MUSA
boundary to enable the City to extend City utilities to their property, However it needed
Metropolitan Council approval to put the amendment into effect, The Metropolitan Council
staff have been reviewing this request to expand the MUSA boundary. They had issues they
felt needed to be resolved. City staff met with the staff members of Metropolitan Council and
heard their concerns,
DISCUSSION
To help set the stage, perhaps a little background is in order. When the Andover
Comprehensive Plan was approved, the City agreed to locate and designate a 1,000 acre Rural
Reserve area to be set aside for urban density development. The City went about studying this
issue and after 18 months agreed upon an area that included 859 acres in the area between
Round Lake Boulevard and Nightingale Street with an additional 88 acres to be designated
north of 161 sl Avenue for a total of 947 acres of Rural Reserve area,
Since that approval was granted, some of the Metropolitan Council staff has changed and now
the issue of providing a minimum density of3,0 units per acre for the Larry Emmerich area has
surfaced for an area that the City had previously explained could only handle 2.1 units per acre
because of sewer capacity limitations, They have indicated that they do not want to agree to
anything less than 3,0 units per acre because it will set a precident for lowering the density in
Rural Reserve areas. We explained that they had already approved the County Oaks West area
at 2.1 units per acre, Metropolitan Council staff did not want to acknowledge that fact and
indicted that they are going to hold Andover to the 3.0 unit per acre minimum density
requirement.
At the meeting with Metropolitan Council staff to go over this issue, two options were given
City stafI The first option was that property owners/developers would be required to build out
this particular Rural Reserve area within the Comprehensive Plan Amendment at 3,0 units per
acre. The second option was to remove the area from the Rural Reserve area and find an equal
area that would be put back into the Rural Reserve and would be able to be built out at 3 units
per acre.
After discussing this issue among City staff and reviewing the two options that are available, it
seems that the most viable option would be to work towards achieving the first option, As an
example of how this could work, would be to combine some townhomes with some single
family development to achieve a density of over three units per acre, There have been some
plats that achieved about 2.5 units per acre but if you are to get to 3,0 units per acre it will
likely have to include some form of a townhome development to achieve over 3,0, For
example, "Millers Woods" which his going through for approval at the present time has a
density of about 2.5 units per acre (once wetland areas are deducted). Staff feels that a PUD
development could be possible for the Larry Emmerich area and would enable the 3,0 units per
acre requirement to be met. Staff feels this would be the better of the two options for two
reasons:
I, It would allow the 85 residential housing units that we feel are capable of being handled
with the existing sewer pipe on Crane Street.
2, This does not require opening up the discussion about what area(s) need to be brought
into the Rural Reserve Area once again. This could be a rather difficult issue to
resolve, as you may recall it took 18 months for the last discussion and approval to be
completed,
The only other question that remains is whether the Metropolitan Council would allow the
reduction of the Rural Reserve Area acreage for the Larry Emmerich area to be less, Andover
doesn't have the pipe capacity to handle any more than 85 housing units in this area. The next
step that I am working on is whether Metcouncil staff can agree with this, If they don't, then
we could have another problem, That being the potential of overloading the Chesterton
Commons lift station, Regardless of acreage, the overall housing units are stilI going to be the
same as we agreed to in the May of2002 when the Rural Reserve was approved, For example,
we approved a gross area of 88 acres, but that was predicated on the assumption that there
would only be 185 housing units total. Based on all the engineering analysis that was done, we
can still commit to that amount of total housing units, The "Country Oaks West" area has
already been granted I 00 units of the total allowable units, and now the remaining 85 units are
all that we are talking about and can be accomplished with the current Comorehensive Plan
Amendment.
Lastly, we have Keith Rischer who is in the current application now indicating that he does not
want to be in the Rural Reserve and would like to remove his property from this restriction (see
attached letter), His willingness to be removed from the Rural Reserve actually helps resolve
the issue. At this point, the goal is to reduce the gross acreage within the Rural Reserve area
and by him being willing to remove his acreage helps us get 3.0 units per acre over a smaller
area.
ACTION REOUESTED
The Council is requested to review this information relative to the Larry Emmerich
Comprehensive Plan Amendment and provide direction to staff on wmch option to pursue at
the August 31st Council Workshop. Staff would then meet with Metropolitan Council staff and
explain our position and then hopefully we cart put an end to the discussions regarding this
Issue.
Respectfully Submitted,
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Will Neumeister
Attachment
Millers Woods Design (at 2.5 units per acre)
Letter from Keith Rischer
July 29, 2004
To the members of the Metropolitan Council, Andover City Council and City
Planning,
I am writing this letter to inform you of our intent to withdraw our property
located at 16157 Hanson Blvd, NW, Andover, PIN: R14 32 24 23 0006, from the
application to amend the comprehensive plan that is currently before the
Metropolitan Council. Our home is one of five properties on an application to
amend the comprehensive plan before the Metropolitan Council to allow a
residential development in property that is currently part of the MUSA boundary
and rural reserve set aside, Due to a set of unforeseen circumstances we feel it
is no longer a viable option for our property to be a part of this application,
In addition to making this request to be removed from the application, we
desire to actively pursue a 2 Y:z acre lot split to build on our current property that
entails a total of only 6 Y. acres, In order to pursue this option we are asking that
the Metropolitan Council remove our property from the MUSA and rural reserve
set aside so that we can pursue this plan of action with the city of Andover.
If the Metropolitan Council is unwilling to grant this petition to be removed
from the MUSA and rural reserve set aside, then we have no other option but to
keep our property on the current application, As you are aware there is already a
discrepancy between the number of residential lots that can be supported by the
current sewer capacity, Our withdrawal will make no difference in the final
number of lots that can be supported for this development.
Thank you for your time in considering this request.
Sincerely, 1
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Keith A. Rischer
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Rhonda J, Rischer
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Rural Reserve North of 161st Avenue NW
Sewer AIJocation to 1101 161st Avenue NW
and Remaining Sewer Capacity
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