HomeMy WebLinkAboutSP May 25, 2004
CITY OF
NDOVE
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1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Special City Council Workshop
Miscellaneous Items
Tuesday, May 25, 2004
Conference Room A & B
1. Call to Order - Following EDA Meeting Held at 6:00 p.m.
2. Review Draft Sewer Study - Engineering & Planning
3. Discuss Tax Abatement - Engineering/Finance
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4. Approve Consultant to Evaluate 2004 Water System Improvements/04-11 - Engineering
5. Review Coon Creek Watershed District Comprehensive Plan Revisions - Engineering
6. City Administrator Options - Administration
7. Other Business
8. Adjournment
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1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
FROM:
Jim Dickinson, Acting City Administrato
David D. Berkowitz, City Engineer ~
Will Neumeister, Community Development Director ~
CC:
SUBJECT:
Review Draft Sewer Study - Engineering/Planning
DATE:
May 25, 2004
INTRODUCTION
The Council reviewed the initial draft of the sewer study on March 30, 2004. At that meeting the Council
asked for additional research into options that had not been previously considered. The contract with TKDA
was modified and the work began on evaluating the new options that were to be considered. After extensive
F \ discussions with staff, the consultants have prepared a modified report that includes in-depth analysis of the
\. ) eight different alternatives, three more than were presented in March.
DISCUSSION
Five of the alternatives have sufficient sewer capacity to accommodate the anticipated future flows,
assuming the undeveloped areas develop at a net density of 2.45 units per acre. Three of the alternatives do
not have sufficient sewer capacity and should not be considered. Of the five feasible alternatives, the three
that are the most economical are the Prairie Road, Prairie Road #2, and Yellow Pine Lift Station
alternatives. The recommended alternative is the Yellow Pine Lift Station because it utilizes the existing
trunk sewers and provides the City with the most flexibility to accommodate the timing of the developing
areas Also, the City has the ability to install segments of the trunk lines to serve the areas adjacent to
Crosstown Boulevard as they develop, without having to construct the entire trunk extension, as would be
required for both the Prairie Road Alterntive and the Prairie Road #2 Alternatives.
ACTION REOUESTED
The City Council is requested to review the revised draft of the Sewer Study and provide staff direction on
which alternative is desired, The next step would then be to complete a sewer phasing plan amendment
(Comp. Plan) and also complete a trunk rate analysis for the June Council workshop.
~pectfu!.!r.submitte~, ,
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David D. Berkowitz
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Will Neumeister
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Attachment
Draft Sewer Study
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CITY OF
NDOVE
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1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
FROM:
Jim Dickinson, Interim City Administrator
SUBJECT:
Discuss Tax Abatement
DATE:
May 25, 2004
INTRODUCTION
Preparation of the Anoka County Tax Abatement application has been ongoing for the past few months.
At this point staff would like to update the Council on the progress since the last formal update by John
Erar on April 6, 2004. That report and the minutes of that meeting are attached (pgs. 7-32).
DISCUSSION
Since April 6th, staff has secured two additional letters of support for the Tax Abatement application
(attached pgs. 2-5), one from Winslow & Corinne Holasek and one from Andover Clocktower Commons,
LLC. Staff is continuing to pursue letters from others in the affected area.
U Finance has had discussions with County Assessor representatives and developers in the affected area to
validate and or update the valuations used in the financial projections. Analysis indicates that preliminary
valuations were on the low side and updated projections have yielded a gain of approximately $7 million
in projected valuation (new schedule attached pg. 6), Finance has asked Ehlers & Associates to update
the debt service schedules and upon receipt, Finance will update the cash flow projections.
Discussions have continued with developers in the affected area to determine their upfront financial
contributions to the overall improvement projects, Developers have indicated their contribution would be
based on what improvements are inevitable approved by the County, and are not prepared at this time to
set a specific contribution amount, but have indicated they are budgeting for some contribution for the
improvements.
Engineering has contacted Anoka County to get on a Public Works Committee agenda and is targeting a
June 14, 2004 meeting to present the proposed improvements to the committee. The presentation will be
joint effort by City Engineer Dave Berkowitz and myself.
ACTION REOUlRED
For Council consideration and discussion.
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Attachments
~J April 6, 2004
John Erar, City Administrator
1685 Crosstown Blvd NW
Andover, MN 55304
Re: Anoka County abatement application to fund Hanson and Crosstown
Blvd road improvements
We support the concept of the above tax abatement application because it
would be extremely benefical to all those involed.
Besides the immediate benefit of paying for the needed improvement to the
intersections of Hanson and Bluebird, 154th and Bluebird and Crosstown
and Bluebird without expending road tax fund dollars there would be several
long range benefits for the area.
Some of these would be:
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1. Increased traffic saftey
2. Better traffic access to the area for Andover City offices, health clinic,
post office and commerical business's. This is especially important
with the Andover Community Center soon to become a reality and the
increased traffic that will be generated by its use.
Increased traffic access will promote good viable commerical business in the
area, Again there would be several long range benefits from this
commerical developement.
Some of these would be:
1. Increased commerical tax base for Anoka County, City of Andover and
Anoka Hennepin School District 11.
2. The addition of some badly needed services for the residents in the
immediate area, such as a major drug store, family resturants, fresh
produce store, day care centers and professional office buildings housing
such uses as law firms,medical & dental clinics, etc.
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However, a tax abatement is dependent on good commerical developement
taking place in the area. Because it is this commerical development that will
be the goose that lays the golden eggs to make all the afore mentioned
benefits possible.
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There is undeveloped commerical designated property located in the area
and there is demand for commerical business's to make development
happen. There seems to be only one drawback for commerical development
to take place in this area, and this is the Anoka County Highway
Department's position not to allow access off of county roads to serve these
commerical businesses, As anyone knows, commerical business's need
readily available access's to their businesss to be successful. In fact without
this access most business'sjust won't locate there period, and they will go
elsewhere.
So if commerical business don't locate in the area because they are not
allowed access to make their business viable, there will be no commerical
developement to fund the tax abatement or for any of the benefits mentioned
in this letter. This in effect will kill the goose that was to lay the golden
eggs to pay for all these benefits.
In summary, do we support a tax abatement concept for this area? Yes, but
we don't have any control over the things to make it happen. This control is
in the hands of Anoka County and the City of Andover. Government must
give the commerical business the physical and economic tools for them to
, , have a sucessfull development.
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If a tax abatment for this area does not take place, then everyone loses, the
County and the City, but the biggest loser will be the tax payer's and
residents in the area.
Sincerely, I J
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Winslow & Corinne Holasek
cc: Mayor & City Council
Jim Dickinson, Finance Director
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Andover Clocktower Commons, LLC
510 First Avenue North
Suite 650
Minneapolis, MN 55403
April 27, 2004
Mr. TIm Dickinson
Finance Director
City of Andover
Mr. Dickinson,
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Thank you fonhe-oppofttrmlytoreview Andover's applicati6i:jrorarcabatement district to
facilitate the public roadway improvements at Hanson and Crosstown Boulevards. As you are
aware, Andover Clocktower Commons is a 8 acre commercial development located at the
Northeast quadrant of this intersection, We have received our approvals, and are scheduled to
begin construction this spring, We anticipate a minimum of 2-3 of the 5 parcels to be complete
by fall with additional parcels coming on-line shortly thereafter.
As one of several substantial users at this key intersection of the City, we agree that these
improvements are needed and that the Abatement process is an excellent opportunity to see
these public improvements realized in this time of public budget constraints, The incremental
tax funds generated by the development at this corner would directly benefit the public by
completing these much needed improvements, and freeing Public Capital Improvement dollars to
be used elsewhere. As we discussed at our public hearings, neither this project, nor any other it's
size, could bear the cost of the improvements outlined by Anoka County, The extensive nature
of the improvements suggested only solidify our position that these have tremendous regional
value to the traveling public that extends well beyond the neighborhood commercial uses
proposed in our project. As such, these improvements should be funded on an equally broad
basis through county-wide capital funds, or abated tax dollars,
Given the fact that these projects could not develop if they were burdened with funding regional
improvements to county facilities, it is a logical extension that the incremental difference of
developed property value would never be realized without these improvements, and without this
abatement program.
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The secondary issue raised during this process is the actual configuration of the improvements
proposed, While I am well aware of the current County "guidelines" for access and spacing I am
very concerned that these are not being considered as "guides" but rather hard rules that are
having dramatic negative effect on area travel and safety. Commercial development needs
adequate access to survive, The public needs to be able to move freely and simply between their
homes and the public/private amenities they use. While restricting access may have a positive
effect on safety within the county right-of-way, I am concerned that benefit is outweighed 10-
fold by the cumbersome movements required to get to and from destinations because of over-
restrictive controls. By far, the predominant users at this comer are, in order, the
City/Community Center Campus, Andover Elementary School, the Post Office, clinic, and the
retail developments, Accessible roadways, facilitating simple direct access to these uses are
critical to the safety of the public, and the success of these entities. Please consider this letter my
strong support for the construction of a full movement intersection at the intersection of Hanson
Boulevard and Bluebird Street. This access will facilitate the safe efficient movements of
residents to/from their new Community Center as well as the area Post Office, clinic, and retail
shops. The eventual signalization of this intersection would also facilitate the safe pedestrian
access to these major facilities serving the greatest interests of the community. It is wholly
unreasonable, in my opinion, to attempt to serve these major facilities with the minimal access
proposed by the county in enforcing their "guidelines" so aggressively.
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Finally, I would further offer my support for the reclassification of the four legs of this
intersection from Rural to Urbanizing, or even Urban Core. This area has, and will continue to
develop as Andover's municipal downtown, As home to all three area schools, over 15
recreational fields, the Post Office, and now an $18 Million Community Center and YMCA
facility it is clearly established as a center of the community and a major focus of both vehicle
and pedestrian traffic. The current School speed zones have already affected the ability of this
comer to serve as a high-speed collector, and continued development in every direction of R4
Residential Neighborhoods only furthers the need to re-evaluate this designation, By re-
designating this area of the city we are able to meet the demands of the traveling public and
conform more closely to the prescribed "guidelines" for access and spacing providing adequate
services for our facilities, and providing safe, efficient access for both pedestrians and vehicles.
Please feel free to contact me if you have any further questions or concerns. Thanks again, for
taking the time to prepare a very thoughtful, creative, and effective proposal for our community
and the area residents. .
Sincerely,
ANDOVER CLOCKTOWER COMMONS, LLC
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Darren B, Lazan, RLA, ASLA
Chief Member
dlazan@cloclctowercommons.com
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Regular Andover City Council Meeting
Minutes - April 6, 2004
Page 17
CONSIDER TAXABATEMENT APPLICATION
City Administrator Erar stated preparation of the Anoka County Tax Abatement application is
well underway. At this point in the process, several issues have emerged which require City
Council direction.
Mr. Erar discussed the issues with the City Council.
Councilmember Jacobson asked if this is going to be an MSA street, is it any use going through
the tax abatement process at all. Councilmember Orttel stated this did not have to do with those
improvements; it had to do with signalization on that side. Mr. Erar stated that even if they were
able to use MSA dollars, they still have to get the County to approve the proposed improvements
because unless the County is willing to approve the improvement, they cannot utilize the funds.
Councilmember Trude stated the MSA funds can supplement the funding. Mr. Erar stated that
was true but only if the County is willing to approve this. He stated they have key issues they
need to nail down.
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Councilmember Trude recapped previous meetings and information regarding this.
Councilmember Orttel thought they should go ahead and do this. Mr. Erar stated that if they do
go forward with meeting with the County Commissioners, they are going to want to know where
the funds will be coming from so he thought the City should nail down where the money will be
coming from before meeting with them.
Mr. Holasek read a letter from him and his wife regarding their support ofthis item.
Mr. Darren Lazan stated he is a resident of Andover and Development Manager for Clock Tower
Commons. Mr. Lazan corrected the staff regarding the configuration at Bluebird and Crosstown.
He also wanted to compliment staff and RLK on their work on the traffic study. He thought this
was well done. He was concerned about the valuations that helped Mr. Erar evaluate his position
on the debt service that may be available. He stated the amounts seemed to be fairly low
compared to what they are seeing as development costs. Mr. Dickinson stated the values are
used on existing buildings within the City of Andover. These values are estimated to be
conservative because they do not want to over-estimate the abatement. Mr. Lazan thought there
could be additional revenue streams available. Mr. Dickinson stated if Mr. Lazan had better
information for values, they could discuss using them. Mr. Lazan requested to work with staff
on getting better information.
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Mr. Lazan stated the School District has indicated they are unwilling to participate. They are in
a unique position of being a user at this intersection and also a government entity looking at
contributing their abatement dollars. He stated the School District has two large facilities at this
intersection all served from unimproved urban rural section roadways and he is concerned that
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Regular Andover City Council Meeting
Minutes - April 6, 2004
Page 18
the City has stepped forward and stated they are urbanizing and they have a major facility and
need to contribute to the improvements on the roadway. Commercial development is willing to
contribute also but the School District is not. He wondered if discussions could continue on that
front or where the discussion has been regarding this. Mr. Erar stated that letter was generated
after discussions Tom Durand had with Roger Giroux and it was also discussed with the School
Board. What is seen is actually feedback received from School Board members. If the City
wanted to pursue that, a letter would need to go to the School Board itself.
Mr. Lazan stated he is in support of this project and will draft a letter to Mr. Erar.
Councilmember Orttel stated the YMCA is interested in the improvements to the intersection but
they are not interested in contributing money for improvements. . Mr. Erar stated they are
supportive but what Council member Orttel stated is correct.
Councilmember Trude thought the information was informative and will help them with their
presentation to the County. Mr. Erar noted they needed to get more letters and support to move
forward with this.
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REQUEST FROM STATE REPRESENTATIVE CHRIS DELAFOREST
City Administrator Erar stated State Representative Chris DeLaForest is requesting Council
discuss the HF2739 Bill relating to the Anoka County Regional Railroad Authority authorizing
the Anoka County Regional Railroad Authority to exercise economic development authority
powers.
The Communication has been noted by the City Council.
DISCUSS NEW STANDARD STREET SECTION, CONTINUED
Council postponed this item until the April 20, 2004 City Council meeting because of the
lateness of the hour.
SCHEDULE APRIL CITY COUNCIL WORKSHOP
Motion by Orttel, Seconded by Trude, to schedule the regular City Council Workshop for
Tuesday, April 27, 2004 at 7:00 P.M. Motion carried unanimously.
U SCHEDULE COUNCIL GOAL-SE1TING WORKSHOP
Council postponed scheduling this workshop until the April 20, 2004 City Council meeting.
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CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
FROM: John Erar, City Administrator
SUBJECT: Consider Tax Abatement Application
DATE: April 6, 2004
INTRODUCTION
Preparation of the Anoka County Tax Abatement application is well underway. At this point in
the process, several issues have emerged which require City Council direction.
DISCUSSION
As Council is aware, the purpose of submitting a Tax Abatement application to Anoka County
was to generate a cooperative effort between the City and Anoka County to assist in the funding
of three county intersection improvements. These intersections, by priority, include: I) the
upgrading and temporary signalization of Hanson and Bluebird Boulevard as a full movement
intersection with turn lanes; 2) the preservation and improvement of the existing intersection at
154th and Hanson Boulevard and 3) the upgrade of the Bluebird and Hanson Boulevard
intersection as a 4-way stop with turn lanes.
In preparing this application, staff has accumulated numerous documents III support of the
application including:
. engineering design of the three intersections,
. feasibility study on costs for the improvements,
. financial analysis of tax abatement generated from taxable properties
within the abatement project area,
. traffic generation analysis from RLK Engineering,
. several letters of support from property owners and/parties of interest
. a letter from Anoka-Hennepin School District
. job creation projections and property valuation analysis.
Staff has also met with the affected property owners and apprised them of the City's effort to
upgrade the three related intersections. As the application is finalized, several issues have
emerged which the Council should address relative to practical and financial considerations.
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Key issues for the Council to consider, which will have a significant impact on the tax abatement
application include:
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I. The Anoka County Highway Department has indicated on several occasions that they
are opposed to a full movement intersection at Hanson and Bluebird. The last formal
meeting with three of the County Commissioners suggested they would not support
these improvements.
a. As one of the key goals ofthe Tax Abatement application to Anoka County is
for the purpose of constructing and jointly financing these improvements on a
County road, as a practical consideration should the City request a "definitive"
statement on whether they would allow these proposed improvements on their
county roads before the application is submitted?
b. The second goal is to gain Anoka County participation in the improvements.
Accordingly, if Anoka County opposes these improvements, is there a sound
rationale for submitting a tax abatement application to Anoka County for their
participation?
i. Again, the Tax Abatement application is primarily to gain the
County's approval of the improvement and gain their participation in
the Tax Abatement project area. While the City does not need County
approval to create a tax abatement project area, the City will, however,
require County approval to construct improvements on a County
owned public facility regardless of whether the County chooses to
participate. The School District has indicated that they will not
participate in the Tax Abatement project, and will not oppose the
project as long as 154th is preserved as a full movement intersection.
2. The tax abatement financial analysis prepared by the Finance Department indicates
that projected tax abatement revenues are well below needed debt service
requirements on a lO-year, $1.5 million improvement bond, which will require
approximately $180,000 in annual debt service.
a. The question becomes should the financial sources and uses be defined prior
to committing the City to a tax abatement project? Anoka County will
certainly want to see the total financial picture of how these improvements
will be financed. Should City staff seek a definitive commitment on the
project costs from the developers of the commercial properties now under
development. Mr, Dan Fairbanks and Mr. Jerry Windschitl have indicated
they are opposed to the City's plans for Bluebird, and it unlikely they would
participate financially beyond tax abatement. State law does not require the
City to gain their consent to use tax abatement. The Council could also
consider special assessments on the affected properties.
b. In terms of other funding sources, the City could utilize MSA funding to help
fund a portion of the improvements, but again without County approval on the
improvements, these improvements would not be eligible.
I believe answering these questions are material to the success of the Tax Abatement
application and need to be addressed prior to application submittal and before additional
staff resources are committed to this effort. Staff is, of course, willing to advance this
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effort without substantive responses to these issues, however, staff would be unable to
respond to key issues that would most likely be raised during the County application
review process.
ACTION REOUIRED
Discuss and provide direction to staff on the practical and financial considerations raised in this
staff report.
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RIK Engineering. Planning. Surveying, Landscape Architecture
( KUUSISTO LTD )
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MEMORANDUM
TO:
John Erar, City of Andover
Via E-mail: jerar@ci.andover.mn.us
COPY:
File
FROM:
Vernon Swing, PE
DATE:
March 29, 2004
RE:
Hanson Boulevard
Access Planning Review
RLK-Kuusisto, Ltd. Project No. 2004-202-M
Per your request, RLK-Kuusisto, Ltd. has completed an assessment of the Hanson Boulevard
NW corridor from 150'h Lane NW to the Oakview Middle School North Access in order to
determine the nature of the existing and future traffic using this facility, To accomplish this,
manual turning movement counts were conducted at intersections and driveways within the
corridor and land use projections were analyzed to determine their future trip generation
potential. The results of the analysis suggest that the area is urbanizing, that Bluebird Street NW
is an essential collector providing neighborhood access to many of the existing and planned
shops and restaurants that currently serve the surrounding residential community, and that
present Anoka County access planning for the corridor does not provide for the best service for
the area's citizens. The discussion that follows details these conclusions.
Existinl! Conditions
In order to demonstrate the anticipated change in characteristics of the Hanson Boulevard
corridor it is first necessary to document the past and present land uses and traffic conditions
adjacent to the facility. The land use surrounding the study area is mixed. Over the past decade
the rate of land development along the corridor has increased with many residential
neighborhoods developing in the area. Planning has sought to provide for this influx of
population by creating scattered areas of Commercial Retail Service and Community Service
districts, The City of Andover Comprehensive Plan identifies Bluebird Street as one of these
areas. The existing land uses adjacent to the Hanson Boulevard corridor in the study area are
Offices: Hibbing . Mionetonka . Ham lake . Twin Ports
(952) 933-0972 . 6110 Blue Circle Drive. Suite 100 . Minnetonka, MN 55343 . FAX (952) 933-11 53
Equal Opportunity Employer
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March 29, 2004
summarized in Table 1. The number of trips from each land use using Hanson Boulevard is
noted, Also documented in this Table is the number of parking spaces per land use.
Table 1
Existing Land Use Statistics
PM Peak Hour Daily Trips
Land Use Trips To/From To/From Hanson Parking Spaces
Hanson Blvd.* Blvd.
Andover Elementarv 44 971 330
Oak View Middle School 113 1,740 302
Medical Clinic 72 465 107
Post Office 25 400 68
Totals 254 3.576 766
.Not equivalent to School PM peak hour.
The existing traffic conditions along the Hanson Boulevard corridor, as well as the Crosstown
Boulevard and the Bluebird Street corridors have been documented through traffic counts. 11 is
important to note that a comparison of the existing counts with past counts indicates that traffic is
growing at a rate of approximately three percent (a rate approximately equal to Metropolitan
Council estimates). Figure I illustrates the existing PM peak hour traffic counts at the critical
intersections along the above mentioned corridors.
I\RLKOl IDA T AIGROUPSIMINNET-l ICity of Andover\2004-202-Ml_Correspondenceltrafliclmemo - john erar -
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HANSON BLVD. TAX ABATEMENT
ANDOVER. MINNESOTA
EXISTING PM PEAK HOUR TRAFFIC
VOLUMES
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DATE
03/29/04
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March 29, 2004
Figure I
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03-29-04.doc Page 3 of 8
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101m Erar
March 29, 2004
Under present conditions, the streets intersecting Hanson Boulevard shown on Figure I have
unrestricted access to the facility with the exception of the Andover Elementary School Access,
which is restricted to right-in/right-out only. Further, only the intersection of Hanson Boulevard
with Crosstown Boulevard is signalized. Presently, Hanson Boulevard in the Study area is
defined as a rural arterial, and access management is being applied accordingly.
Anoka County has adopted an access management policy that closely follows the Mn/DOT
guidelines and therefore limits full access intersections to certain spacing based on the functional
classification of the roadway and the general area type. As new development occurs, the County
uses the opportunity to review each development, how it complies with the access management
policy, and how it will impact existing traffic conditions in terms of safety and operations. This
review process also provides the County with an opportunity to determine if the functional
category for the corridor(s) in question remains appropriate as the land uses along the corridor
evolve. For example, an corridor segment historically defined as "Rural" may over time grow
into an "Urbanizing" or "Urban" designation.
Future Conditions
The second step in demonstrating the changing characteristics of the Hanson Boulevard corridor
is to estimate the future land uses and traffic conditions adjacent to the facility, Table 2
summarizes the trip generation potential of the land uses anticipated along the Hanson Boulevard
corridor in the near future, The estimated number of parking spaces per land use is included,
\\RLKO1 IDATA\GROUPSIMINNET-j \City of Andover\2004-202-M\_Correspondence\traffic\memo - john erar-
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March 29,2004
Table 2
Future Land Use Statistics
PM Peak Daily Trips Anticipated
Land Use Size Hour Trips TolFrom Number of
TolFrom Hanson Parking
Hanson Blvd. Blvd. Spaces
Andover Community
Cen ter 131,000 sq. ft. 447 5,005 556
(YMCA / Arena / Ice Rink)
Area Near 154'n Ave. NW 36,259 sq. ft. 112 1,277 200
Sho lping Center / Retail
Quality Restauant 6,867 sq, ft, 34 420
... '" Fast Sit-Down
'" = 4,000 sq, ft, 29 346
~ 0 Restaurant
.s S 318
'i1 s Retail 25,982 sq, ft, 66 759
o 0 Convenience/Gas 4,000 sq. ft.
aU 156 4,428
Bank 4,000 sq, ft, 104 839
Specialty Retail 10,300 sq. ft. 18 310
.. Pharmacy 15,600 sq, ft, 91 935
'"
... Day Care 10,400 sq. ft. 93 560
"
~ Retail 37,500 sq. ft. 95 1,094
~ 562
oS MedicaVDental 14,100 sq. ft. 35 346
'" Office
=
~ Fast Sit-Down 6,300 sq, ft. 46 544
Restaurant
Totals 313,308 sq. ft. 1,350 17,130 1,538
The estimated number of trips generated by future anticipated land uses in table 2 was added to
the existing traffic volumes along the Hanson Boulevard corridor to arrive at estimates of future
traffic conditions, shown on Figure 2.
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03-29-04.doc Page 5 of 8
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HANSON BLVD. TAX ABATEMENT
ANDOVER. MINNESOTA
2004 ESllMATED lRAFFIC WITH ALL
FUTURE ESllMA TED lRlPS INCLUDED
AGURE ,
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03/29/04
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March 29, 2004
o Figure 2
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John Erar
March 29, 2004
, ,
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'---'
Review of traffic conditions with all existing and future traffic considered suggests the
following:
)> A traffic signal would likely be warranted at the Hanson BoulevardIBluebird Street
intersection under future conditions. It is noted that a signal would likely be warranted even
though the estimated traffic does not reflect conditions with an event at the proposed
Community Center. An event at the Community Center may result in up to 400 additional
trips during the PM peak hour using Hanson Boulevard.
)> A traffic signal would likely not be warranted at the Hanson Boulevard/154th Avenue
intersection under future conditions.
)> In addition to the higher traffic volumes favoring a signal at Hanson Boulevard and Bluebird
Street rather than at Hanson and I 54th Avenue, the needs of the community would be better
met with signalization at the Bluebird intersection, for the following reasons.
- 'I
'--.-/
1. First, the needs of the citizens of Andover would be better met because of the
connectivity it would provide to the neighborhood retail, commercial, and community
service land uses currently planned along Bluebird Street as part of the city's
comprehensive planning effort. If access were restricted at the intersection of Hanson
Boulevard and Bluebird Street, motorists desiring to access Bluebird Street would need to
take seemingly circuitous paths just to use to use the neighborhood land uses located near
their homes to prevent such extra travel. Signalization and full access at Bluebird Street
would provide a direct, logical route for nearby residents to access these neighborhood
land uses.
2. Secondly, the needs of all Hanson Boulevard users would be better served because of the
additional safety and increased efficiency that could be realized by spreading some of the
neighborhood land use traffic away from Crosstown to Bluebird Street, thereby relieving
some of the pressure upon the Hanson/Crosstown intersection. With both external traffic
and traffic from the neighborhood land uses adjoining Hanson Boulevard spread between
Bluebird Street and Crosstown Boulevard, signal time needed for side street traffic could
be minimized, providing for better progression of traffic and more efficient traffic
operations along the Hanson Boulevard corridor as a whole,
3. In addition to increased efficiency, safety along the corridor could benefit. The route
traveled to neighborhood land uses from the surrounding residential areas would be more
direct, thus time spent on the county's road facility would be minimized, resulting in less
exposure to crashes. Further, With mainline traffic receiving a larger percentage of green
signal time and side streets still being adequately served because they are able to access
the facility in more than one location, delay could be reduced, leading to less driver
impatience and therefore safer driving,
Currently, Anoka County access guidelines call for full access to be spaced at quarter-mile
(\320-foot) spacing along Hanson Boulevard, due to its "Rural Arterial" status. The spacing
between Crosstown and Bluebird on Hanson Boulevard is approximately 1000 feet. Although
not nearly within spacing guidelines under today's "Rural Arterial" categorization, should the
facility be reclassified as "Urbanizing" or "Urban," the eighth-mile (660-foot) spacing guideline
"
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\\RLKOl\DAT A\GROUPS\MINNET-l\City of Andover\2004-202-M\_Correspondence\traflic\memo - john erar-
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March 29, 2004
would be more than sufficient. Because of the nature and extent of the development currently
being considered for the area, it is suggested that such a reclassification be considered. Further,
if reclassification is not considered appropriate at this time, it is suggested that a guideline
exception be considered in this situation because the lOOO-foot separation is nearly within 300
feet of the l320-foot guideline, and growth in the rapidly developing area will only continue to
accelerate.
Conclusion
Turning movement counts were taken and trip generation estimates for anticipated future land
uses were forecasted for the area near Hanson Boulevard and Crosstown Boulevard in order to
estimate the future nature of traffic using the Hanson Boulevard facility. The number and type of
land uses anticipated suggest that the area moving towards the "Urbanizing" category, as it
relates to access management. Further, analysis reveals that the needs of both the citizens of the
City of Andover and the motoring public on Hanson Boulevard as a whole could benefit from the
reclassification of the corridor segment as "Urbanizing" and the resulting change in access
spacing requirements. Should a reclassification of the corridor's functional classification occur,
or if otherwise allowed, it is strongly suggested that full access, along with signalization, be
considered at the Bluebird Street intersection because of the potential safety and efficiency
benefits described above.
Thank you for the opportunity to address your traffic engineering concerns. If you have any
questions, please call Vernon Swing at 952-933-0972,
\\RLKOl IDA T A \GROUPS\MINNET-[ \City of Andover\2004-202-M'--Correspondence\traffic\memo - john erar -
03-29-04,doc Page 8 of 8
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City of Andover, MN
$1,500,000 G,o. Improvement Bonds, Selies August I, 2004
10 Ye.11' Tenl1
Debt Service Schedule
D:llc
1'lillcip:li
Inlerest Total 1'+1 riscal1'01:11
~3,~O1.2~ 23,201.25 2~,2()1.2:;
:..: :<.~,-', 1 ,2:1 :"::\.:'XIJ.:":.\
23,~O1.23 1::>$.201.2:; ISL-lO:..:.:-C)
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20,[,70.00 160,G70.00 131,3-1\.'1.(\\.1
i.s,'JS:;.ll;) IS,9:;:;.(-(".
1 S,~I:;:;ll(l I :;S.~l:;:;.l")J 1 77 ,~11l'.,-',_)
17,<.."':\0.(\0 17.0:~ll.Oi..")
17,0:\0.0\.1 Il;2,O:K'.C1O 17:J,('1i;l.\l\.1
H,$18.75 1-1,818.7:'>
1-1,81$.75 16-1,818.75 179,G.Ti".:iO
12,3-13.73 12,3-1J.73
12.3-13.75 167,3-13.75 179,{;S,.3('1
9,592.50 9,592.50
9,592.50 IG9,S9Z.50 179,lS:;.O()
G,G32.50 G,632..50
6,632.50 17 I ,632.50 178,263.00
3,-156.25 3,~5G.25
3,45G.25 178,45G.25 181,912.50
$320,708.75 $1,820,708.75
Coupon
O$/Olnoo~
02/('11 /20ll~
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02/01/20l'('
OS/Olj~OOG
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(1~"Ol/:":~l~l,
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02/01/2008
OS/Ol/200$
02/01/2l'0:)
OS/01 /~('09
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08/01/2010
02/01/~011
OS/01/2011
0210 J 120 12
08/01/2012
02101/2013
OS/(ll/201.~",
02l01/20H
08/01/2014
02/01/2015
'- -'
Total
1:',3.('10('1,00 1.,()()'';,
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l~O,OOO.OO 2A:W";'
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I GO.,ollO.OO 3.700",;
IG5,oOO.OO 3.830',';"
175,000.00 3.950'%
$1,500,000.00
Yield Statistics
Bond Year Dollars....................................................................................................................................................................................... $9,3GO.00
Average Life............................................................................................................................................................................................ 6.240 Years
Average Coupon......................................................................................................................................................................................3.4263755%
Net Interest Cost (NIC)............................................................................................................................................................................3.6266960%
True Interest Cost (TIC) ................................................................................................................................................................................ .3.6327046%
Bond Yield for Arbitnlze Purposes.............................................................................................................................................................. .3.4035430%
All Inclusive Cost (AIC)...........................................................................................................................................................................3..9697566%
IRS Form 8038
Net Interest Cost......................................................................................................................................................................................3.4263755%
Weighted Average Maturity........................................................................................................................................................................ 6.240 Years
Scr04s1,450KN~IGOlmp I SINGLEPUIU'OSE
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Ehlers & Associates, Inc.
Leaders in Public Finance since 1955
Page 2
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SCHOOL BOARD:
(J Michael Sullivan, Chair
\. Dr. Scott D. Wenzel, Viee Chair
Tom Heidemann, Clerk
Daniel Cook, Treasurer
Denise Dittrich, Director
Jerry Newton, Director
fti.noka
Hr"'~=-~~
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Ec=::J ennepin
Independent School District 11
Dr. Roger Giroux, Superintendent
Educational Service Center
11299 Hanson Boulevard NW
Coon Rapids, Minnesota 55433
(763) 506-1000
(763) 506-1003 FAX
(763) 506-1180 m
IE ~ IE ng [E [;''''1
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!JAR 2 9 2004 llhU
March 23, 2004
CITY OF ANDOVER
Mr. John Erar
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Dear Mr. Erar:
Thank you for the opportunity to express our views regarding the Hanson Boulevard - Bluebird
Street intersection improvements. It is the school district's understanding that the City is
pursuing a full movement access with signalization at Bluebird and Hanson, while
simultaneously pursuing the improvement and preservation of Andover Middle School's access
o at 154th Street.
We strongly believe that the Hanson and 154th intersection needs to be preserved as a top school
district access priority. However, we are not opposed to the City's effort to upgrade both
intersections as currently proposed, as long as the school district's current access remains
unaffected. The school district is not favorably inclined to allow a frontage road between 154th
traveling south to the new Community Center's access as it would negatively impact a school
district baseball field. We would prefer to see both intersections improved to allow full
movement access.
CJ
While we understand and support the City Council's reasoning relative to the new Andover
YMCA Community Center and the need to have a full access point on Hanson Boulevard at
Bluebird Street, the use of tax abatement, in our view, is a matter for the affected private
property owners, Anoka County and the City to decide. As a school district, we have taken the
position of supporting school funding equity and parity for all taxpayers in the school district
which would not be served by participation in tax abatement actions in one city.
Should you have any questions, please contact me at 763-506-1001.
Sincerely yours,
~~11.~
Roger M. Giroux
Superintendent
RMG:pjg
Partners in educating all learners for a successful future in an ever-changing world.
@
Preliminary Cost Estimate for County Road Intersection Improvements at Hanson Blvd. & Bluebird St.
~)
NO. ITEM QUANTITY UNIT UNIT PRICE TOTAL
I Mobilization 1 LS 21500.00 $ 21,500.00
2 Computer Equipment 0.33 LS 3500,00 $ 1,155,00
3 Cellular Mobile Phone 0.33 LS 500,00 $ 165,00
4 Field Office Type D 0.33 EA 4000,00 $ 1,320,00
5 Traffic Control 1 LS 12300.00 $ 12,300.00
6 Traffic Signal 1 LS 160000,00 $160,000.00
7 Emergency Vehicle Preemption System 1 LS 5000.00 $ 5,000.00
8 Sawing Bituminous Pavement 1385 LF 4.50 $ 6,232.50
9 Remove Existing Bituminous 1025 SY 4.50 $ 4,612.50
10 Remove Existing 4" Concrete Median 148 SY 13.50 $ 1,998.00
11 Remove Existing Curb And Gutter 240 LF 4,00 $ 960,00
12 Mill Existing Bituminous & Remove 640 SY 1.50 $ 960,00
13 Mill Existing Bituminous & Recycle lnplace 4472 SY 1.25 $ 5,590,00
14 Common Excavation 760 CY 10.85 $ 8,246,00
15 Subgrade Preparation I Excavation 12.0 RS 600.00 $ 7,200.00
16 Salvage Aggregate 12,0 RS 600,00 $ 7,200.00
17 Class 5 Aggregate Base 1623 TN 16,50 $ 26,779.50
18 Install B618 Concrete Curb And Gutter 260 LF 10,00 $ 2,600.00
/ \ 19 Install 4" Concrete Median 5107 SF 4,60 $ 23,492.20
~) 20 Patching Bituminous Non Wear Course LV 122 TN 86,50 $ 10,542.62
21 Patching Bituminous Non Wear Course MY 122 TN 88,00 $ 10,725.44
22 Bituminous Non Wear Course LV 885 TN 43.25 $ 38,276,25
23 Bituminous Non Wear Course MY 885 TN 44,00 $ 38,940.00
24 Bituminous Wear Course MV 795 TN 44,75 $ 35,576.25
25 Bituminous Tack Coat 300 GL 1.40 $ 420.00
26 Stop Bar 24 LF 25.00 $ 600,00
27 Pavement Matking (Right Arrow) .Poly Perform 4 EA 200,00 $ 800.00
28 Pavement Marking (Left Arrow) . Poly Perform 4 EA 200.00 $ 800.00
29 Pavement Marking (Thru Arrow) . Poly Perform 4 EA 200.00 $ 800,00
30 4" Solid Single Yellow Line 1090 LF 0.25 $ 272.50
31 Sign Panels (F&I) 30 SY 36,00 $ 1,080,00
32 Topsoil Borrow 493 CY 15.35 $ 7,567,55
33 Seeding (Mix No, 900) And Mulch 1 AC 1900.00 $ 1,900,00
34 Straw Fiber Blanket 320 SY 2.50 $ 800,00
35 Silt Fence 2400 LF 2,25 $ 5,400.00
Estimated Construction Cost $451,811.31
Estimated Engineering Cost (25%) $112,952.83
Contingency Cost (10%) $ 45,181.13
Total Estimated Project Cost $609,945.27
~) Note: Storm Sewer Cost not included in Estimated Project Cost,
3/16/2004 @
Preliminary Cost Estimate for County Road Intersection Improvements at Hanson Blvd. & 154th Ave.
/ ~\
, )
NO, ITEM QUANTITY UNIT UNIT PRICE TOTAL
I Mobilization I LS 11500.00 $ 11,500,00
2 Computer Equipment 0.33 LS 3500,00 $ 1,155.00
3 Cellular Mobile Phone 0.33 LS 500.00 $ 165.00
4 Field Office Type D 0.33 EA 4000,00 $ 1,320,00
5 Traffic Control I LS 6500,00 $ 6,500,00
6 Sawing Bituminous Pavement 144 LF 4.50 $ 648.00
7 Mill Existing Bituminous & Recycle Inplace 6200 SY 1.25 $ 7,750.00
8 Common Excavation 400 CY 10,85 $ 4,340.00
9 Subgrade Preparation I Excavation 9.0 RS 600,00 $ 5,400,00
10 Salvage Aggregate 9.0 RS 600,00 $ 5,400.00
II Class 5 Aggregate Base 2250 TN 16.50 $ 37,125.00
12 Bituminous Non Wear Course LV 1230 TN 43.25 $ 53,197.50
13 Bituminous Non Wear Course MY 1230 TN 44,00 $ 54,120.00
14 Bituminous Wear Course MV 820 TN 44.75 $ 36,695,00
15 Bituminous Tack Coat 310 GL 1.40 $ 434.00
16 Stop Bar 24 LF 25.00 $ 600.00
17 Pavement Marking (Right Arrow) - Poly Perform 2 EA 200.00 $ 400.00
18 Pavement Marking (Left Arrow) - Poly Perform 2 EA 200.00 $. 400.00
~) 19 Pavement Marking (Thru Arrow) - Poly Perform 2 EA 200,00 $ 400,00
20 4" Solid Single Yellow Line 1320 LF 0.25 $ 330.00
21 Sign Panels (F&I) 30 SY 36.00 $ 1,080,00
22 Topsoil Borrow 370 CY 15.35 $ 5,679.50
23 Seeding (Mix No. 900) And Mulch 0.5 AC 1900.00 $ 950.00
24 Straw Fiber Blanket 600 SY 2.50 $ 1,500,00
25 Silt Fence 1800 LF 2.25 $ 4,050.00
Estimated Construction Cost $241,139.00
Estimated Engineering Cost (25%) $ 60,284,75
Contingency Cost (10%) $ 24,113.90
Total Estimated Project Cost $325,537.65
Note: Storm Sewer Cost not included in Estimated Project Cost
()
3/16/2004
(ijJ
Preliminary Cost Estimate for County Road Intersection Improvements at Crosstown Blvd. & Bluebird 8t.
~)
NO. ITEM QUANTITY UNIT UNIT PRICE TOTAL
1 Mobilization 1 LS 16800,00 $ 16,800,00
2 Computer Equipment 0.33 LS 3500.00 $ 1,155.00
3 Cellular Mobile Phone 0.33 LS 500,00 $ 165,00
4 Field Office Type D 0.33 EA 4000.00 $ 1,320,00
5 Traffic Control 1 LS 9600.00 $ 9,600.00
6 Sawing Bituminous Pavement 1500 LF 4.50 $ 6,750,00
7 Remove Existing Bituminous 667 SY 4.50 $ 3,001.50
8 Remove Existing 4" Concrete Median 102 SY 13.50 $ 1,317.00
9 Remove Existing Curb And Gutter 325 LF 4,00 $ 1,300,00
10 Mill Existing Bituminous & Remove 2475 SY 1.50 $ 3,712.50
11 Mill Existing Bituminous & Recycle Inplace 3292 SY 1.25 $ 4,115.00
12 Common Excavation 1032 CY 10,85 $ 11,197.20
13 Subgrade Preparation I Excavation 18.5 RS 600.00 $ 11,100.00
14 Salvage Aggregate 18,5 RS 600,00 $ 11,100,00
15 Class 5 Aggregate Base 2043 TN 16.50 $ 33,709.50
16 Install B618 Concrete Curb And Gutter 1500 LF 10.00 $ 15,000,00
17 Install 4" Concrete Median 5135 SF 4,60 $ 23,621.00
18 Patching Bituminous Non Wear Course LV 132 TN 86.50 $ 11,418.00
19 Patching Bituminous Non Wear Course MV 132 TN 88,00 $ 11,616,00
(j 20 Bituminous Non Wear Course LV 1114 TN 43.25 $ 48,180.50
21 Bituminous Non Wear Course MV 1114 TN 44,00 $ 49,016.00
22 Bituminous Wear Course MV 1069 TN 44,75 $ 47,837.75
23 Bituminous Tack Coat 608 GL 1.40 $ 851.20
24 Stop Bar 24 LF 25.00 $ 600.00
25 Pavement Marking (Right Arrow) - Poly Perform 4 EA 200.00 $ 800,00
26 Pavement Marking (Left Arrow) - Poly Perform 4 EA 200.00 $ 800.00
27 Pavement Marking (Thru Arrow) - Poly Perform 4 EA 200.00 $ 800,00
28 4" Solid Single Yellow Line 2900 LF 0,25 $ 725,00
29 Sign Panels (F&l) 30 SY 36.00 $ 1,080.00
30 Topsoil Borrow 760 CY 15.35 $ 11,666.00
31 Seeding (Mix No, 900) And Mulch 1 AC 1900.00 $ 1,900.00
32 Straw Fiber Blanket 1233 SY 2.50 $ 3,082,50
33 Silt Fence 3700 LF 2.25 $ 8,325.00
Estimated Construction Cost $353,721.65
Estimated Engineering Cost (25%) $ 88,430.41
Contingency Cost (10%) $ 35,372.17
Total Estimated Project Cost $477,524.23
Note: Storm Sewer Cost not included in Estimated Project Cost.
.' .~
,-j @
3/16/2004
YMCA of Metropolitan Minneapolis
Association Services
30 South Ninth Street
" "nneapolis, MN 55402
, )
612-371-8700
fax: 612-371-8716
Harold Mezile, Jr.
President & CEO
\~
YMCA
'Ve build strong kids,
stmng families, strong communities.
February 9, 2004
-~. ".
~~~~In;
..~-_...__....
e\ll' Of ANDa~~
John Erar
City of Andover
Andover City Hall
1685 Crosstown Blvd. NW
Andover, MN 55305
Dear John,
The YMCA is very concerned that the county has denied a controlled intersection with a
left turn lane from the North bound lane on Hanson Boulevard at the intersection of
Bluebird. We believe this will negatively impact the YMCA's membership and could
threaten the economic viability of the Andover Community YMCA.
\. ) In addition, we are very concerned that failure to control this intersection, considering the
development of commercial space on the East Side of Hanson Boulevard, will create a
dangerous situations for pedestrians and particularly for our after-school pre-teen and
teen programs.
The YMCA supports the city's effort to gain approval from Anoka County to construct a
signal at the Bluebird and Hanson Boulevard intersection. We believe it is important for
the success of the community center.
Sincerely,
~
Harold Mezile
President and CEO
~J
@
~ AFFIR1t-\TIVE
. ACfION
..l.::.i:;'" EMPLOYER
r ,
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RiverWay Clinics'M
-
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1,1;
*R I 2004 ,iU;;
j
CITY OF ANDOVER
February 27, 2004
City of Andover
c/o John Erar, City Administrator
1685 Crosstown Blvd. NW
Andover, MN 55304
Dear Mr, Erar:
I am writing on behalf of the RiverWay Clinic located at 12425 Bluebird NW in Andover. I wish to
express our concern about the planned construction on Hanson Boulevard, which is the main street used
by our patients to gain access to the clinic.
It is my understanding that the planned construction project includes widening Hanson Blvd, and
installing a median, Once the median is in place, southbound traffic will not be able to turn directly into
our lot. Cars will have to drive down to the next intersection and go left on Crosstown, then go up to
Bluebird and take another left to the clinic. In addition, anyone leaving the clinic wishing to go south on
Hanson will instead need to go north to the next light and make a V-turn. This will be especially
problematic for ambulance drivers who, often in emergency circumstances, need to be able to quickly
travel south on Hanson Blvd. to transfer a patient to the nearest hospital.
For the reasons stated above, RiverWay Clinics respectfully requests that the Anoka County Highway
Department reconsider its plan to install the proposed median at the intersection of Hanson Blvd. and
Bluebird. If you have any questions regarding this request, please do not hesitate to call me at 763-712-
6233. Thank you,
Sincerely,
~f)(mLt1)jrrNowtJ
Nanette M, Hoover
Director of Business Services
RiverWay Clinics
@
15245 Bluebird Street NW . Andover, MN 55304
Phone 763-712-6500 . Fax 763-712-6590
ALL MAIL RETURNED TO;
1833 Second Avenue South. Anoka, MN 55303
Phone 763-712-6100' Fax 763-712-6090
530 Third Street NW . Elk River, MN 55330
Phone 763-712-6400' Fax 763-712-6481
:~..u.!:
;ru~
HealthPartners
\_- /
8100 34th Avenue South
P.O. Box 1309
Minneapolis, MN 55440
February 26, 2004
City of Andover
c/o John Erar, City Administrator
1685 Crosstown Blvd. NW
Andover, MN 55304
Re: Hanson Blvd. Construction Proiect
Dear Mr. Erar:
I am writing on behalf of the RiverWay Clinic located at ]2425 Bluebird NW in Andover, which is
owned by HealthPartners Medical Group. I wish to express our concern about the planned construction
on Hanson Blvd., which is the main street used by our patients to gain access to the clinic.
'\
\./
It is my understanding that the planned construction project includes widening Hanson Blvd. and
installing a median. Once the median is in place, southbound traffic will not be able to turn directly into
our lot. Cars will have to drive down to the next intersection and go left on Crosstown, then go up to
Bluebird and take another left to the clinic, In addition, anyone leaving the clinic wishing to go south on
Hanson will instead need to go north to the next light and make a U-turn. This will be especially
problematic for ambulance drivers who, often in emergency circumstances, need to be able to quickly
travel south on Hanson Blvd. to transfer a patient to the nearest hospital.
Our proposed solution is to create a break in the median at the intersection of Hanson and Bluebird and
install either a traffic light or a 3-way stop sign. This would alleviate the problem of access in and out of
the RiverWay Clinic while maintaining traffic safety along Hanson Blvd.
For the reasons stated above, RiverWay Clinics respectfully requests that the Anoka County Highway
Department reconsider its plan to install the proposed median at the intersection of Hanson Blvd. and
Bluebird. If you have any questions regarding this request, please do not hesitate to call me at 952-883-
5360, or Nanette Hoover, Director of Business Services for the RiverWay Clinics at 763-712-6233.
Thank you.
Sincerely,
1/t!l7td/!Lt;1JL--
Nancy A. McClure
Senior Vice President
HealthPartners Medical Group & Clinics
,
\_,
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HealthPartners' mission is to improve the health of our members and our community
,~"
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, '\
\..J
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, Acting City Administrator
FROM: David D. Berkowitz, City Engineer
SUBJECT: Approve Consultant to Evaluate 2004 Water System Improvements/04-11 -
Engineering
DATE: May 25, 2004
INTRODUCTION
City staff is requesting that the City Council approve Short Elliott Hendrickson, Inc (SEH) as the
consultant for evaluating the 2004 Water System Improvements, Project 04-11.
DISCUSSION
Staff requested proposals from 4 consultants to evaluate the City's Water Improvement needs (to
meet State and Federal water quality requirements), update the City's Wellhead Protection Plan and
/ \ update the City's Water Model. Proposals were submitted by SEH and Howard R. Green. SEH is
o currently working for the City on the Prairie Road and Bunker Lake Boulevard traffic signal and
Howard R. Green has worked for the City in the past. Brian Kraabel, Frank Stone and I evaluated
the proposals submitted and after extensive review and discussion, staff recommends the Council
approve SEH as the consultant to perform the work.
The Wellhead Protection Plan is required by the Minnesota Department of Health to be updated by
January 2005.
The City's Water Model has not been updated for 3 years. By updating the Water Model, new
developable areas can be evaluated to determine pipe sizing requirements that meet domestic and
fire flow rate requirements.
BUDGET IMPACT
The cost not-to-exceed $30,600 for evaluation of the City's Water Improvement needs, updating the
City's Wellhead Protection Plan and updating the City's Water Model will be funded by the Water
Fund.
/ \
\.J
ACTION REOUESTED
The City Council is requested to approve Short Elliott Hendrickson, Inc. to evaluate the 2004 Water
System Improvements, update the City's Wellhead Protection Plan and update the City's Water
Model, Project 04-11.
Respectfully submitted,
W~~0.~
David D. Berkow;~" -. -- d
C0
/ '\
,--....J
CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members ~
Jim Dickinson, Acting City Administra~
David D. Berkowitz, City Engineer 'bt:l~
CC:
FROM:
Todd J. Haas, Asst. City Engineer
SUBJECT:
Review Coon Creek Watershed District Comprehensive Plan Revisions-
Engineering
DATE:
May 25, 2004
INTRODUCTION
This item is in regard to the proposed 2nd generation plan for the Coon Creek Watershed District
(CCWD).
~ \
'-J
DISCUSSION
As a requirement by State Statues, the CCWD is required to allow a comment period for the public
and other governmental agencies prior to finalizing the plan and utilization by the CCWD. In
reviewing the plan there are a couple items that have caught our attention that may be a concern
with the City Council and will impact any future development in the City. The items of concern are
as follows:
. Section 7, Part 5, Storm Water Management & Hydraulics (see attached Pages 47, 48, 51, 52,
53 & 54). The CCWD is proposing to allow infiltration for storm water basins, which in turn
will reduce the elevation of the 100 year flood elevation. The concern with infiltration is that
studies have shown that infiltration basins from larger drainage areas over time will not function
as well if they are not maintained very well by the City and/or property owner. Infiltration
basins over time will silt in and act as a plastic liner, which may raise the designed 100 year
flood elevation and in turn may impact low floors. Although smaller infiltration basin studies
have shown that they do function better than the larger infiltration basins and can also serve
somewhat as rain gardens which are being promoted by the Anoka Conservation District to
promote groundwater recharge versus draining the storm water to a culvert or ditch or a lake.
o
. Section 7, Part 6, Water Quality (see attached Pages 55, 56, 58, 59 & 64-66). The CCWD is
proposing to require wetland buffer strips to be wider along certain types of wetlands within the
district. These buffer strip areas under the proposed district rules would not be allowed to be
disturbed at any time (for example mowing) by the property owners and signing of these buffer
strips would be required similar as to what was done at the TCP in Blaine. Increasing the buffer
strip widths will impact new development projects.
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Mayor and Council Members
May 25,2004
Page 20f2
Note: If Council recalls, wetland buffer strips are required by the City of Andover for new
development projects of 16.5 feet from the wetland boundary or from the 100 year flood
elevation. As written, the strip is not to be disturbed during the grading of the site by the
developer if adjacent to an existing wetland or during construction of the home. Once an
occupancy permit is issued to the homeowner or builder by the City, the homeowner can
do what they want such as mowing the areas, planting gardens, etc.
ACTION REOUESTED
The City Council is requested to review the Coon Creek Watershed District Comprehensive Plan
revisions and provide some direction to City staff so the Council's concerns can be forwarded to the
CCWD.
Note: If the CCWD allows infiltration, the City still has the ability to not allow infiltration into the
calculation for their storm water design. The infiltration issue will be reviewed as part of the
update of the City's Water Resource Management Plan that is currently being worked on by
WSB in the near future. Once City staff has an opportunity to discuss this with WSB, the
pros and cons will be forwarded to the City Council for discussion.
Respectfully submitted,
.t1!t~
Attachments: Section 7, Part 5, Storm Water Management & Hydraulics & Section 7, Part 6, Water
Quality
(J Stormwater Management And Hydraulics
FINDINGS
Ditches and watercourses are channels for water movement. As indicated in the Section I
of the plan there are approximately 125 miles of public ditches and watercourses in the
watershed, and another 135 miles of private ditches. They may flow year-round or
intermittently. Both types of flow patterns are important in the hydrologic system of the
watershed by providing for the storage and movement of water.
Within the Coon Creek Watershed the public ditch system provides the sole outlet for
surface water runoff. The Watershed District has found that flooding can occur in the
Watershed both upstream and downstream from changes in land use. The flooding is
generally due to the flat nature of the watershed, and increase in rate of runoff, and the
volume of runoff resulting from site hardening. The result is often more water than a
ditch or watercourse was designed to convey and can result in water backing up stream
and preventing discharge and subsurface drainage from occurring. Because of the sandy
soils within the Watershed, the increase in velocity or volume can result soil erosion,
which can further compound flooding problems and lead to general inefficiency in the
hydrologic system.
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Because of the flooding, the District has also found that these conditions can present a
risk to the general public health, safety and welfare as well as the natural resource.
MANAGEMENT INTENT
It is the intent of the Coon Creek Watershed District to pursue arid fulfill the following:
I. To protect, preserve, and use natural surface and ground water storage and retention
systems (M.S. l03B)
2. To secure the other benefits associated with the proper management of surface and
ground water (M.S. I03D)
3. Regulate the flow of streams and conserve stream water (M.S. 103D)
4. Divert or change all or part of a watercourse (M.S. 103D)
5. Repair, improve, relocate, modifY, consolidate, and abandon all or part of drainage
systems within a watershed district (M.S. 103D)
6. To regulate improvements by riparian property owners of the bed, banks, and shores'
oflakes, streams, and wetlands for preservation and beneficial use (M.S.1 03D)
7. To construct and maintain drainage systems (M.S. 103E)
8. To deepen, widen, straighten, or change the channel or bed of a natural drainage way
that is part of the drainage system or is located at the outlet of the drainage system
(M.S. 103E)
9. To extend the drainage system into or through a municipality for a suitable outlet
(M.S. 103E)
10. To construct dikes, dams, and control structures (M.S. 103E)
II. Before establishing a drainage project consider:
a. Private and public benefits and costs of the project,
b. The present and anticipated agricultural land acreage availability and use,
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Section 7 - Page 47
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c. The present and anticipated land use within the drainage project or system
d. Flooding characteristics of property in the drainage project or system and
downstream for the 5-, 10-, 25-, and 50-year flood events,
e. The waters to be drained and alternative measures to conserve, allocate, and use
the waters including storage and retention of drainage waters (M.S. 103E)
SCOPE AND APPLICABILITY
This policy applies to all land disturbing activities of 1 acre or greater, work adjacent to
lakes or wetlands, and activities upstream from land that is dependent upon removal of
water from the soil profile for their continued use (Drainage Sensitive Land Uses)
MANAGEMENT STRATEGY
The Watershed District will seek to manage stormwater to maintain the existing flood
profiles within the watershed. The Watershed District will pursue this by:
1. Using a combination of successive practices to achieve control requirements.
2. Reducing the need for storm water management facilities by incorporating the use
of natural topography and land cover such as wetlands, ponds, natural swales and
depressions as they exist before the change in land use or development to the
degree they can accommodate the additional amount and duration of water
without compromising the integrity or quality of the wetland or pond.
3. Using or accounting for on-site'infiltration of runoff, if soils and site conditions
are favorable.
4. Using open vegetated swales and natural depressions for flow attenuation and in
line storage.
5. Using water retention and detention facilities.
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MANAGEMENT GOALS AND OBJECTIVES
1. To promote, preserve and enhance the water and related land resources of the
Coon Creek Watershed.
2. To protect the water and related land resources of the Coon Creek Watershed
from the adverse effects resulting from poor or incompatible land use activities.
3. To encourage compatibility between land use activities upstream and down
stream and natural resource capacity.
4. To regulate land-disturbing activities affecting the course, current or cross section
of ditches and water courses. Regulate improvements by riparian property owners
of the bed, banks, and shores oflakes, streams, and wetlands for preservation and
beneficial use
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Section 7 - Page 48
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Policy Principle SW2: Drainage sensitive uses downstream from the proposed
site must be accounted for and their ability to discharge in a
timely manner must be assured.
Need The natural history of the watershed involves flat topography and
high water tables. These lands were ditched between 1880 and
1920. The lands that effectively drained are fanned for sod and
vegetables or pastured. These landuses rely on the drainage ditches
to draw soil and surficial ground water away from the root zone of
the crop and thereby effectively drain the soil to enable crop
production. Some ditch systems in the watershed have not .
experienced active maintenance since they were constructed and, if
water was ever effectively drained from the site, water has returned
to the landscape. In other ditch systems, maintenance has done
regularly and responsibly, however because of the flat topography
and changes in land use additional volumes of water are being
discharged and the hydrology of some ditch systems has changed
such that peak flows can be higher and last longer. The result is
that subsurface drainage is hindered or prevented. Identification of
drainage sensitive lands is essential to ensure that exercised
drainage rights are accounted for
Reasonableness This finding protects the value of properties downstream by
ensuring that sites that rely on drainage for use and/or productivity
are drained.
Basis M.S. 103D.201 Subd. 2 (2), (5)
M.S. 103E
Findings This principle is administered by fmding:
1. Drainage sensitive uses do not exist down stream from the
proposed site.
or
2. Drainage sensitive uses exist down stream from the proposed
site.
Administration of . If drainage sensitive uses do not exist down stream from the
Principle proposed site,
D Then this principle does not apply.
. If drainage sensitive uses do exist down stream from the
proposed site,
D Then the stormwater plan must be revised to ensure that
discharge rates from the proposal are controlled to the point
there.
Section 7 - Page 51
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Standards Rate Control
Within Drainage-Sensitive Uses Area
Post-development IOO-year peak flow rate shall not exceed
predevelopment 25-year peak flow rate (by subwatershed)
Within Non-Drainage Sensitive Uses Area
Post-development IOO-year peak flow rate shall not exceed
predevelopment 100-year peak flow rate (by subwatershed)
Infiltration
The volume of any infiltration basin or other depressed area used to
infiltrate stormwater must be large enough to hold the volume of
runoff from two back-to-back lOO-year storms (12 inches) without
overflowing.
Inmtration rate to use
Soil Series Rate in calculations
Alluvial Land, Mixed 6.0 - 20,0 3,0
Anoka Sand 6,0 - 20.0 3.0
Duelm Sand 6.0 - 20.0 3.0
Hubbard Sand 6.0 - 20.0 3.0
Isan Sandy Loam 6,0 - 20.0 3.0
Isanti Fine Sandy Loam 6.0 - 20.0 3.0
Lino Loamy Fine Sand 6.0 - 20.0 3.0
Markey Muck 6,0 - 20.0 3.0
Marsh <6 3.0
Millerville Mucky Peat <6 3.0
Nymore Loamy Sand <6 3.0
Rifle Muck <6 3.0
Rondeau Muck <6 3,0
Sartell Fine Sand <6 3.0
Seelyeville Muck >=6 3.0
Soderville Fine Sand >=6 3.0
Zimmerman Fine Sand 0.6 - 2 0.3
Resources Drainage sensitive uses are those land uses that depend on
subsurface drainage (local draining of the soil profile or lowering of
the surficial ground water table) for their continuation. Examples
include sod and vegetable fields
Best Management Detention Ponds
Practices Retention Ponds
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Section 7 - Page 52
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Policy Principle SW3: The rate of post-development runofffrom the site does
not exceed predevelopment rates, or rates which would
interfere with sensitive downstream uses.
Need Increased volume and rates from developed lands can solely or
cumulatively increase or sustain peak flows and elevations in a
drainage ditch. The result prevents subsurface drainage from
occurring on lands that depend on subsurface drainage for their
continuation and are hence sensitive to changes in drainage. To
. protect properties with dfainage sensitive uses from individual or
cumulative changes in the rate or degree of drainage, and sustain
the capacity of the ditch system to effectively drain land, changes in
land use may need to control the rate of discharge in excess of the
rates existing prior to the land use change.
Reasonableness This finding protects the value of properties downstream by
ensuring that sites that rely on drainage for use and/or productivity
are drained. It also reduces the possibility for erosion, flooding
and decreased water quality.
Basis M.S. I03A.201 Subd. I (3)
Findings This principle is administered by finding: .
1. The rate of post development runoff from the site does not
exceed predevelopment rates, or rates which would interfere
with sensitive downstream land uses.
or
2. The rate of post development runoff from the site does exceed
predevelopment rates, or rates which would interfere with
sensitive downstream land uses.
Administration of . If the rate of post development runoff from the site does not
Principle exceed predevelopment rates, or rates which would interfere
with sensitive downstream land uses,
0 Then this principle is satisfied.
. If the rate of post development runoff from the site does exceed
predevelopment rates, or rates which would interfere with
sensitive downstream land uses,
0 Then the stormwater plan must be revised to meet the rate
control standard or the subwatershed can be remodeled to
determine ift6here will be no cumulative adverse effect of
the lesser discharge standard on drainage sensitive uses
Standards Within Drainage Sensitive Uses Area: Rate control calculations
showing that the post-development I DO-year peak flow rate shall
Section 7 - Page 53
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Resources
Best Management
Practices
Section 7 - Page 54
not exceed predevelopment 25-year peak flow rate (by
subwatershed) Infiltration is allowed and encouraged. Infiltration
rates should be calculated using Y, of the lowest value in the
published range or determined through appropriate goo-technical
work.
Within Non-Drainage Sensitive Uses Area: Post-development 100-
year peak flow rate shall not exceed predevelopment I OO-year peak
flow rate (by subwatershed).
All runoff input parameters should comply with the Minnesota
Hydrology Guide Methods (SCS) or information provided in this
packet (Rational Method).
Tabulation of normal and 100-year flood elevations for all lakes,
ponds, ditches, creeks, swales, and wetlands.
Soil data shall reference the NRCS Anoka County soil survey.
Detention Ponds
Retention Ponds
o Water Quality
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FINDINGS
Runoff from various land uses and construction sites can carry sediment and other
pollutants to water bodies within the District. Sediment and pollution can clog sewers
and ditches and pollute creeks, streams and lakes. Pollutants can limit the use of water
and waterways for beneficial purposes, promote the growth of undesirable aquatic life
and is difficult to remove.
MANAGEMENT INTENT
It is the intent of the Coon Creek Watershed District to pursue and fulfill the following:
1. To minimize public capital expenditures needed to correct flooding and water quality
problems (M.S. 103B)
2. To identifY and plan for means to effectively protect and improve surface and
groundwater quality (M.S. I03B)
3. To secure the other benefits associated with the proper management of surface and
ground water (M.S. 103B)
4. Provide for sanitation and public health and regulate the use of streams, ditches or
watercourses to dispose of waste (M.S. 103D)
5. Protect and enhance the water quality in watercourses or water basins (M.S. 103D).
" )
SCOPE AND APPLICABILITY
This policy applies all land disturbing activities of 1 acre or greater, work adjacent to
lakes or wetlands, and activities upstream from land that is dependent upon removal of
water from the soil profile for their continued use (Drainage Sensitive Land Uses)
The policy also applies to land development activities that are smaller than the minimum
applicability criteria if such activities are part of a larger common plan of development
that meets the following applicability criteria, even though multiple separate and distinct
land development activities may take place at different times on different schedules. In
addition, all plans must also be reviewed by the District to ensure that established water
quality standards will be maintained during and after development of the site.
MANAGEMENT STRATEGY
The Watershed District will seek to manage water quality through a two-pronged
strategy.
o
First, the District will annually conduct a water quality-monitoring program. The
program has been broken into two parts:
1. Lake and stream monitoring that monitors lakes and major tributaries within the
watershed;
2. Special projects monitoring program to allow a detailed analysis of water quality
in areas in which problems are observed or thought to exist with establishment of
corrective measures as necessary.
Section 7 - Page 55
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Second, The District will regulate land management practices designed to protect the
natural hydrological and water quality ofthe watershed from harmful effects by:
I. Urban development shall be designed to preserve present natural drainage patterns
and local groundwater recharge conditions. This requires that all drainage
systems be designed to recharge as closely as possible to the point where
stormwater falls. Direct discharge to lakes and wetlands within the watershed
will be discouraged.
2. Stormwater management systems for developed areas shall be designed to protect
to quality of surface and groundwater discharges.
MANAGEMENT GOALS AND OBJECTIVES
I. To control and minimize pollution caused by erosion and sedimentation.
2. To reduce siltation to, and the pollution of, water bodies and streams.
3. To preserve and improve the quality of the lakes and wetlands within the
watershed
4. Improve the quality of the surface and subsurface discharges to the lakes and
wetlands within the watershed by limiting nutrients and other contaminants
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Section 7 - Page 56
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Policy Principle
Need
Reasonableness
Basis
Findings
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Administration of
Principle
Standards
~-)
Section 7 - Page 58
WQ2: All discharges into wetlands are pretreated by a buffer
strip, sediment basin or water quality pond, which is designed
correctly
To ensure upstream development does not result in increased
sedimentation rates in wetlands
Increases in sedimentation rates could result in the expenditure of
public funds or a net loss of wetlands Increases in sedimentation
rates could result in the expenditure of public funds or a net loss of
wetlands
M.S. 103A.201 Subd. 2 (b)
M.S. 103A.202
M.S. 103D Subd. 2 (10)
This principle is administered by finding:
1. All discharges into wetlands are pretreated by a sediment
basin/water quality pond, and are designed correctly.
or
2. All discharges into wetlands are not pretreated by a sediment
basin/water quality pond, and are not designed correctly.
1. If all discharges into wetlands are pretreated by a sediment
basin/water quality pond, and are designed correctly,
o Then this principal is satisfied.
2. If all discharges into wetlands are not pretreated by a sediment
basin/water quality pond, and/or are not designed correctly,
o Then the plan must be modified to ensure pretreatment prior
to discharge into waters of the state and the design is correct
for the best management practice being used.
Buffer Strip
For Discharges to
Urban Wetlands or Fanned
Wetlands
Natural Wetlands
Primitive Wetland
Buffer Strip Width
15 to 16.5 feet
25 feet
>50 feet of native vegetation
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Ponding
For Discharges to I Treatment
Type 3, 4, or 5 wetlands
Lakes Detention Pond with a dead
Ditches or watercourses of pool storage ~ runoff from 2.5-
stream order 3,4,5 and ditches inch rainfall
classified for stormwater
Type 1,2,6, or 7 wetlands
Detention Pond with a dead
Ditches or watercourses of pool storage ~ runoff from 0.5-
stream order I, 2 unless inch rainfall
classified for stormwater
Ponds should have a 4-foot average depth and a 0.5- or 2.5-inch
rain over the watershed.
Resources Protecting Water Quality in Urban Areas, MPCA
Treatment of waters from impervious surfaces.
Submitted grading or site plan.
Review by District Engineer and Water Resources Specialist.
Best Management Storm-water detention (peA 5.00)
Practices
Section 7 - Page 59
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Wetlands within the watershed can be grouped into the following types:
Urban Wetlands or Characterized by a substantially or wholly modified natural
Farmed Wetlands environment, although the background may have natural elements.
Evidence of human impact is evident. Renewable resource
modification and utilization practices are intended to enhance
specific goods or services such as stonnwater or water quality
management or aesthetics. Vegetative cover may be exotic and
manicured. Soil protection is usually accomplished with hard
surfacing and terracing. Size is not a factor.
Natural Wetlands Characterized by a predominantly natural environment with some
evidence of human impact. Most impacts easily harmonize with the
natural environment. Area is of moderate size (Approximately 2
acres).
Primitive Wetland Characterized by an unmodified or predominantly unmodified
natural environment of moderate to large size (Larger than 2 acres)
MANAGEMENT STRATEGY
The Coon Creek Watershed District will implement the Wetland Conservation Act of
1991 (WCA), as amended. This will be achieved by requiring persons proposing to
impact a wetland through draining, excavating or filling to:
First, attempt to avoid the impact;
Second, attempt to minimize the impact; and
Finally, replace any impacted area with another wetland of equal function and
value.
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Assessment, protection and management of wetland functions (the biogeochemical
processes that sustain the wetland at the site and landscape levels) will be the primary
focus of this strategy.
Urban Wetlands or Character:
Farmed Wetlands Management is intensive. Structural and non-structural controls are
designed to handle high volume and intensive use. Structural and
non-structural controls and regimentation are obvious and
numerous. Facilities are provided to protect or enhance specific
goods and services. Facilities are highly intensified.
These wetlands are of high tolerance/Iow susceptibility: These
wetlands may also be so degraded that changes in the water quality,
water regime or the soil or substrate may not have adverse impacts.
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Sequencing: In these cases, mitigation, through creation or
restoration may be preferred.
Section 7 - Page 64
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Natural Wetlands
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Primitive Wetland
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If not the following management practices may apply:
Stormwater: These wetland types may tolerate annual inundation
of 1 to 6 feet possibly more than once per year and can be adversely
impacted by nutrient loading.
Buffer Strip: 15 to 16.5 feet
Water Quality Management: Pretreatment for sediments is
encouraged
Management is moderately-intensive. Structural and non-structural
controls maintain order and minimize conflicts between uses of the
resource. Renewable resource modification and utilization practices
are evident, but hannonize the natural environment. Limited
nonrenewable resource modification and structural alteration occurs
in select areas designated for intense use. Such areas must meet the
multiple-use test. Resource uses are spatially separated to minimize
conflicts. Multiple-use is accomplished by zoning.
These wetlands are of moderate tolerance/susceptibility: However,
nutrient loading can adversely impact them.
Sequencing: In these cases, impact mitigation is feasible through
on-site and/or off-site enhancement, or the increase in the quality of
the settingllandscape. This may be done through direct actions
ensuring more consistent and higher quality hydrology, or indirect
through the establishment of buffer strips, water quality treatment
ponds, or the establishment of open space.
Stormwater: These wetland types can tolerate 6-12 inches of
inundation for short periods of time (24 hours).
Buffer Strip: 15 to 25 feet
Water Quality Management: Dry or wet ponds depending on
wetland type:
Pond Type Wetland Type
Dry/Sedimentation Pond 1,2,6,7,
Wet /NURP Pond 3,4,5
Management IS passive. These wetlands will be managed to be
essentially free of active, direct, indirect and/or structural
management efforts. Evident management activities are primarily
provided for the protection of overall resource values and
Section 7 - Page 65
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maintaining ecological function. Resource uses may be spatially
separated to minimize conflicts.
These wetlands oflow tolerancelhigh susceptibility: Special
consideration must be given to avoid direct or indirect impact on
these wetland types.
This category should include all scientific and natural areas,
regionally scarce or unique wetlands and pristine wetlands
regardless of wetland type.
Sequencing: In these cases no mitigation of impacts is feasible and
no off-site compensation is acceptable and therefore prohibition of
direct impacts and treatment of indirect impacts is prescribed.
Stormwater: Changes in hydrologic regime must be avoided
through appropriate BMP to emulate existing hydrology.
Buffer Strip: >25 feet of native vegetation
~
Water Quality Management: Changes in water chemistry can also
cause impacts. These wetlands may require water quality
management plans beyond ponding and qualifY for habitat
management plans.
MANAGEMENT GOALS AND OBJECTIVES
I. To provide for the protection, preservation, proper maintenance and use of
wetlands.
2. To minimize the disturbance to wetlands and to prevent damage from excessive
sedimentation, eutrophication or pollution.
o
Section 7 - Page 66
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@
1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
May,,,,," C,~,ihn=b= ~
James Dickinson, Interim City Administrat"r~
Dana Peitso, Human Resources Manager
TO:
CC:
FROM:
SUBJECT:
DATE:
CITY OF
NDOVE
City Administrator Options
May 25, 2004
INTRODUCTION
At the request of the City Council I have put together some options for the recruitment and hiring
of a new City Administrator.
DISCUSSION
As the City moves forward with the recruitment of a new City Administrator, the need to
develop a recruitment process that results in the appointment of the best candidate for the
position is the primary consideration. Developing a process that allows for input and feedback
from the City Council is essential to finding the best overall person for this highly visible
position. Consequently, I am proposing the following recruitment activities:
o
May 25 , 2004
May 31 st, 2004
Month of June
2004
June 30 , 2004
Week ofJuly 5 ,
2004
WeekofJuly 12th
o
'i
Meet with City Council to work onjob
description and develop ad with
osition announcement.
Ad developed for position and placed at
a ro riate sites
Develop a Position Profile for desired
candidate qualities, in terms of
leadership, knowledge, skills,
personality traits;
Final Date to receive all a lications
Review and evaluate all applications
based on qualifications, experience,
desirable Knowledge, Skills, Abilities
(KSA), Position Profile; Narrow pool to
to 5-6 semi-finalist candidates.
Schedule Interviews with top
Candidates
H
Human Resources Office
and City Council
Human Resources Office
Human Resources Office
and City Council
A licants
Human Resources Office
Human Resources /City
Council/Mgmt Team
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Week ofJuly 19th Schedule 2nu interviews with top 2 City Council/Human
candidates Resources
Week of July 19th Conduct background check, and Human Resources
reference checks
Week of July 26th Negotiate Offer of Employment City Council/Human
Resources
August 3, 2004 Recommend appointment of preferred Human Resources
candidate to Council
September 7, 2004 Begins employment with City City Administrator
To help facilitate the process I have attached copies of the current job description and position
announcement. In addition attached is a position profile sheet, so the City Council can provide
input on the selection criteria for the applicants. This position would be advertised on the City
and LMC Web sites, the LMC bulletin, ICMA newsletter, Public Sector Job Bulletin, and if the
Council feels it is appropriate, the position would be advertised with either the Star Tribune,
Pioneer Press or both.
BUDGET IMPACT
All position announcements and advertising costs would be funded with a combination of dollars
from the Human Resources and Administration department funds. The approximate cost of
advertising in the StarTribune and Pioneer Press would be $2,500, depending on the length of the
ad and the amount of time the ad would run.
ACTION REOUESTED
Please discuss any needed changes to the job description and position announcements. In
addition, please review the proposed timeline and offer any suggestions or changes or preferred
options in the process. Finally please authorize the Human Resources Manager to start the
recruitment process and begin recruiting a new City Administrator.
Respectfully submitted,
~~
Dana Peitso
Attachments:
Job Description v
Job Posting./'
Position Profile ./
Ideal Candidate Profile Survey /'
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CITY OF ANDOVER
POSITION DESCRIPTION
Position Title:
Department:
Accountable To:
Status:
CITY ADMINISTRATOR
Administration
Mayor and City Council
Exempt
PRIMARY OBJECTIVE OF POSITION:
Directs and manages all City operations as delegated by the City Council within the parameters
of state statue and City policy to ensure the effective and efficient operation of all City
departments through a subordinate department head structure. Serves as primary liaison with the
City Council to inform them of relevant projects and issues. Recommends policy changes and
communicates council decisions to appropriate City staff. Guides the development and
implementation of departmental management, human resource and labor relations policies and
practices. Serve as the City's key representative in cooperative efforts with other governmental or
private entities. Responds to citizen questions and complaints either directly or through
appropriate personnel.
Reports to and serves at the discretion of the elected mayor and council. Exercises supervisory
authority over all City employees, through a department structure. Oversees all hiring,
promotion, and termination recommendations as well as rewards, discipline, grievances, training,
~ ) performance appraisal and other employment conditions.
Directs and oversees the development of annual City budget and periodically monitors revenues
and expenditures against approved budgets to ensure the soundness of City finances.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Supervise, directly or indirectly all personnel of the City, making recommendations to the
City Council regarding employment and dismissal. Budgeted temporary personnel may be
hired and discharged by the City Administrator.
· Administer personnel matters for the City consistent with City Personnel policy. Develop and
issue administrative rules, policies, and procedures necessary to ensure the proper functioning
of all departments.
· Negotiate or delegate the negotiation of terms and conditions of employee labor contracts for
presentation to the City Council.
· Inform the City Council on matters dealing with the administration of the City and prepare
and submit to the City Council for adoption an administrative code encompassing the details
of administrative procedure (personnel policy).
o
· Attend and participate in all meetings of the City Council. Coordinate the preparation of the
City Council, Planning and Zoning and Park Commission agendas. Recommend to the City
Council such measures as deemed necessary of the welfare of the citizens and the efficient
administration
of the City. May attend at own discretion or at the discretion of the Council, other committee and
commission meetings.
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· Represent the City at functions as directed by the Council. Maintain good public relations
with the citizens of the community.
· Consult with officials of both public and private agencies as required, while maintaining
knowledge of federal, state and county programs which affect the municipality.
· Oversee the preparation of annual fiscal budget and capital improvement plan. Maintain
financial guidelines for the City within the scope of the approved budget and capital program.
Ensure reports are submitted to the Council on the financial condition of municipal accounts,
and ensure the annual financial statement is prepared in accordance with Minnesota Statues.
· Supervise the purchasing function of the City, by ensuring all purchases are in accordance
with approved municipal budgets. Has the authority to sign purchase orders for routine
services, equipment and supplies pursuant to finance policy. Present to the City Council all
claims resulting from orders placed by the City for Council audit.
· Negotiate or delegate negotiation responsibilities for and kind of merchandise, materials,
equipment or construction work for presentation to the City Council.
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· Coordinate municipal programs and activities as directed by Council. Monitor all consultant
and contract work performed for the City. Coordinate the activities of the City attorney.
· Perform such other duties as prescribed by law, required by ordinance, resolutions adopted by
the Council and as apparent or assigned.
MINIMUM QUALIFICATIONS:
(A) Bachelor's degree (Master's degree preferred) in public or business administration, finance,
economics or related field and ten years experience in municipal government
administration with at least 5 years in responsible management position.
(B) Considerable knowledge of municipal government operations, procedures, public relations,
finances, purchasing and all administrative requirements for proper municipal operation.
Have knowledge of or access to all laws affecting the municipality.
(C) Have the ability to provide harmonious relations with municipal employees and the general
public. Have the ability to plan development, to collect material and analyze for reporting
and to conduct and implement standards to procedure, operation and organization.
(0) Excellent oral and written communication skills.
(E) Bondable at City expense, through a position bond which will indemnify the City.
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TOOLS AND EQUIPMENT:
2
Personal computer, including word processing, spreadsheet, and data base software; motor
'1 vehicle; telephone; mobile or portable radio; copy, fax, and other office machines.
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PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is frequently required to sit and talk or
hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects,
tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
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SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; job
related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that maybe
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Date:
Approval:
5/04
g:data/staffJpatljobdescr/admin/ctyadmin
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JOB POSTING
City Administrator
The City of Andover (pop. 30,481) has an employment opportunity for a City Administrator.
Position reports to a four-member Council and Mayor. Responsible for supervising a staff of
57 and a $7million General Fund budget and approximately $40 million all-inclusive budget.
Departments include, public works, administration, city clerk, community development, building
inspections, community center, finance, engineering and fire. Police services are contracted
through Anoka County.
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Minimum qualifications: A Bachelor's degree and five to ten years experience in municipal
government with 5+ years in a management position. Requires specific experience and
knowledge of personnel, community growth issues, planning, and experience working with
community groups and organizations.
Salary: $79,412 - $100,521 annual DOa
A city application form must be submitted with a cover letter and resume. To obtain an
application, call (763) 755-5100 or website at www.ci.andover.mn.us. Application deadline is
4:30pm, June 30th, 2004.
CITY OF ANDOVER
ATTN: HUMAN RESOURCES
1685 CROSSTOWN BLVD
ANDOVER, MN 55304
An Equal Opportunity Employer
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CITY OF
NDOVE
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . wWW,Cr.ANDOVER,MN.US
The City of Andover, Minnesota
City Administrator
Position Profile
The Community
The City of Andover is an exciting place to live, do business, and enjoy the scenic rural
atmosphere of a growing suburban community. With a population exceeding 30,000,
Andover is no longer the best-kept secret of Anoka County. Predominantly a residential
community, Andover also has abundant parks, trails and recreational areas. The City is
located 20 miles north of Minneapolis, where a cosmopolitan mix of activities exists:
shopping, universities, athletic events, theater, arts and more!
On the average, 200 new homes are constructed each year with a wide variety oflot sizes,
architectural styles and price ranges.
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Commercial activities in Andover have increased with construction of a number of new
businesses throughout the City. The City is currently marketing Andover Station, a 90-
acre redevelopment area (located south of Bunker Lake Boulevard and west of Hanson
Boulevard) to attract upscale retail service oriented businesses, offices and restaurants.
The newest additions to that area are the Festival Foods, Northgate liquor store,
Walgreens and Target (both currently under construction). The City is working on
marketing the land on the north side of Bunker Lake Blvd. to expand this new
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commercial area with other exciting new commercial, office and housing opportunities.
This second phase of expansion is being called "Andover Station North".
Education/RecreationlHealth Care
Andover is part of two of the finest school districts in the state. St. Francis School
District #15 covers the northern section of the City while Anoka-Hennepin School
District # II serves the south four-fifths of the City. Crooked Lake Elementary School,
Andover Elementary, Rum River Elementary, Oak View Middle School and Andover
High School are all located within the City of Andover and are a part of School District
#1 I. A private school, Meadow Creek Christian School, is also located in our city.
Anoka-Hennepin Community Education provides classes for youth and adults at Crooked
Lake Elementary, Andover Elementary, and Oakview Middle School. Numerous private
and public colleges and universities may be found throughout the metropolitan area
within 20 miles.
The City has more than 400 acres of community and neighborhood parks. Kelsey Round
Lake Park is a 136-acre nature area for hiking, skiing and environmental observation.
Other recreational facilities include more than 400 acres of the Anoka County Bunker
Hills Regional Park which is home to the Bunker Beach Water Park, hikinglbiking trails,
cross country skiing trails, camping and other outdoor activities. The Rum River Central
Regional Park is located immediately north of Andover on County Road 7.
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City Services
The general fund budget for 2004 is approximately $7 million. The City employs 57 full-
time employees.
Andover's low enforcement needs are fulfilled through a contract with the Anoka County
Sheriffs Department. A patrol substation is located in the City. A professional volunteer
fire department serves the community and is managed by a full-time Chief.
The Andover City Center Complex is home to the City Offices, Public Works
Department, Water Treatment Plant, Fire Station #3, the Senior Center and the new City
of Andover/YMCA Community Center. It serves as a central congregation point for
many community activities, including the annual Andover Family Fun Fest, which is held
in July.
History
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The city we know today as Andover was first organized in 1857 under the name "Round
Lake Township." However, in 1860 the name was changed to "Grow Township" in
honor of Senator Galusha A. Grow of Pennsylvania. Senator Grow spoke at a political
campaign in Anoka that year, and the town name was changed to reflect Senator Grow
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because of his strong advocacy of the Union cause. At that time, the population was 330
and included the geographical area we know today as Ham Lake. In fact, the area of
Ham Lake was considered a part of Grow Township until 1871.
In 1972, the Grow Township Board of Supervisors recognized that the town was growing
at a very rapid rate. They felt a village form of government would provide better services
to the community. Board supervisors then voted in favor of proceeding with the
incorporation process. The board voted to submit a new name for the village. "Andover
Village" was chosen because the name Andover had historical interest. The historical
interest, we believe, came from the Andover train station.
You may have heard the popular "train myth" about how Andover received its name.
The myth states that a train tipped over in a swamp, and an eyewitness, relaying the
incident, said it "went over and over," thereby naming the city "Andover." However,
research reveals that the name Andover first appeared in an article dated March 14, 1899
in the Anoka County Union Newspaper - before train tracks were ever built in the city.
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The article stated that the Eastern Minnesota line of the Great Northern Railway was in
the process of constructing railroad tracks from the Coon Creek Cut-off to the North. The
railway announced that new railroad stations with mathematical precision were to be
located five miles apart from each other. The new stations (from Coon Creek to the
North, along the new railroad line) were to be named Andover, Cedar, Bethel, Isanti,
Cambridge, Stanchfield, Braham, Grasston, Cornell, and Brook Park. On July 4, 1899,
the first train passed through the Andover Station. Where the railway came up with the
name Andover still remains unknown.
The City of Andover as it exists today consists of 23,040 acres. Andover has a
population estimated at over 30,000. A rapidly growing suburb of the northern
metropolitan area, the City of Andover is approximately sixteen miles from Minneapolis.
The Organization
Andover is a Plan A Statutory city governed by a Mayor and four Councilmembers
serving at large. Elections for the Mayor and Council are held in even numbered years.
Several commissions advise the City Council including Parks and Recreation, Planning
and Zoning, Andover Economic Development Authority, and the Equestrian Council.
The Position
The City Administrator directs all City operations as delegated by the City Council
through a subordinate Department Head structure. The Administrator is the primary
liaison with the City Council to inform them of relevant projects and issues.
Specific responsibilities include:
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Recommend policy changes and communicate Council decisions to the staff.
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Serve as the key representative in cooperative efforts with other governmental or private
entities.
Supervise all personnel and make recommendations regarding employment and dismissal
to the City Council with the exception of budgeted temporary personnel.
Administer personnel matters, develop and issue administrative rules, policies and
procedures.
Negotiate terms and conditions of employee labor contracts for presentation to the City
Council.
Attend and participate in all meetings of the City Council and coordinate the agendas for
the Council, Planning and Zoning, and Park Commission.
Maintain good public relations with citizens, businesses, and other public agencies.
Consult with officials of public and private agencies, as requires. Lobby at the legislature
when necessary.
Oversee the preparation of the annual fiscal budget and Capital Improvement Plan.
Supervise the purchasing function.
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\..-.J Negotiate or delegate the acquisition of merchandise, materials, and equipment. Monitor
all consultant work.
Background and Experience
Candidates for the City Administrator position will possess a Bachelor's Degree (M.A.
preferred) in public or business administration, finance, economics or a related field and
five to ten years experience in municipal government administration with a minimum of
five years in a responsible management position.
Qualified candidates will possess:
· Knowledge of budget preparation, municipal accounting, and debt structuring.
· Significant experience in economic development, EDA guidelines, and municipal
financing methods including Tax Increment Financing.
· Strong personnel management orientation and an understanding of staff needs.
Experience in union issues, collective bargaining and grievance procedures.
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· Experience in park and recreation programming and trail development.
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· Understanding of growth issues in a suburban envirorunent. Experience in a
developing community is a plus.
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· Experience in joint ventures and partnering with schools, other communities and
governmental entities.
· Ability to keep abreast with the appropriate technology for a municipal operation.
· Experience in Comprehensive Plan development.
· Familiarity with regional government and working with a regional regulatory
agency.
· Experience in working with volunteer fire departments.
· Knowledge of transportation issues.
· Possess excellent strategic thinking and planning skills.
Management Capabilities
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· Work collaboratively with staff while maintaining a leadership position.
· Be able to make the tough decisions backed up by research and knowledge.
· Possess excellent oral and written communications skills. Enjoy making public
presentations and speeches.
· Develop a successful working relationship with the Council. Strive to devote equal
time to all Councilmembers individually but be mindful of carrying out the
directives of the Council as a whole.
· Assist Department Heads in their supervisory responsibilities.
· Be active in professional associations.
· Be cognizant of rural issues versus urban desires.
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Work closely with the City Council on goal setting and the implementation of
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action plans.
Community and Position Priorities
· Work with the opening and operation of the New Community Center
· Assist in marketing and recruiting appropriate businesses to the Andover Station
Development Area.
· Build a relationship with the City Council. Become familiar with the City's goals
and direction.
· Work with the staff, Council, community leaders, and school representatives to
resolve local school construction issues including necessary utilities and
infrastructure.
· In cooperation with community groups and other governmental agencies, evaluate
the need for additional recreational and athletic facilities,
· Examine the current personnel policies and the Human Resources functions.
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· Develop a formal Capital Improvement Plan with financing options.
· Set up neighborhood meetings devoted to pertinent street and development issues.
· Seek approval from the Met Council for the recent submission of the
Comprehensive Plan.
· Within guidelines established by the City Council, develop strategies to meet the
housing needs of the community.
· Evaluate the need to expand the public works facilities
· Working with Council and staff, evaluate the need for additional resources and
staff.
Announcement
The City of Andover (pop. 30,000) has an employment opportunity for a City
Administrator. Position reports to a four-member Council and Mayor. Responsible for
supervising a staff of 57 and a $7 million General Fund budget. Departments include,
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public works, administration, community development, building, community center,
finance, engineering and fire. Police services are contracted through Anoka County.
Minimum qualifications: A Bachelor's degree and five to ten years experience in
municipal government with 5+ years in a management position. Requires specific
experience and knowledge of personnel, community growth issues, planning, and
experience working with community groups and organizations.
Salary: $79,412 - $100,521 annual DOQ
A city application form must be submitted with a cover letter and resume. To obtain an
application, call (763) 755-5100 or website at www.ci.andover.mn.us. Application
deadline is 4:30pm, June 30th, 2004.
CITY OF ANDOVER
ATIN: HUMAN RESOURCES
1685 CROSSTOWN BLVD
ANDOVER, MN 55304
Timetable
Deadline for Application
June 30th, 2004
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Interviews
July 12 - July 21st
Start Date
September 7th, 2004
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CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . wWW.Cr.ANDOVER.MN.US
CITY OF ANDOVER
CITY ADMINISTRATOR
"IDEAL CANDIDATE PROFILE SURVEY"
The ideal candidate for the City Administrator of the City of Andover should possess the
following skills, competencies, knowledge, experience levels, interpersonal style, and
management style:
BACKGROUNDIEXPERIENCE
EDUCATIONAL LEVEL
College Degree
Advanced Degree
Professional Memberships
YEARS OF EXPERIENCE
BACKGROUND AND EXPERIENCE OF IDEAL CANDIDATE
I.
2.
3.
4.
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Please note the most important areas of experience and demonstrated expertise.
_ Budget preparation and presentation.
_ Budget policy and structure tied to strategic planning.
_ Program development and implementation.
_ Financial forecasting, monitoring, and reporting.
_ Formal reporting and liaison with elected officials.
_ Public financing techniques (TIF, grants, etc.).
_ Economic development ant redevelopment.
_ Housing development/redevelopment.
_ Planning and Zoning.
_ Performance evaluations, staff development, teambuilding.
Human Resource functions.
_ Union, collective bargaining.
_ Strategic Planning.
_ Computers/Technology.
_ Supervisory experience.
_ Working with County and adjacent communities.
_ Knowledge of regional government.
_ Involvement in professional and cornmunity organizations.
_ Infrastructure repair/replacement.
_ Comprehensive Plan.
_ Building/zoning code enforcement
_ Annexation, Subdivisions, Plats.
_ Downtown development.
Utilities ( )water ()sewer ()gas ()electric
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MANAGEMENT STYLEIPERSONALITY
~. ) Please list the five most important leadership styles or attributes.
1.
2.
3.
4.
5.
... ) PRIORITIES
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What are some of the priorities the person should deal with in the first 12-18 months on the
job?
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What skills not currently inherent in the staff would you particularly want to see in the
\) incoming City Administrator?
What specific programs or services and technical capabilities, not currently being offered
through the Administrator's office would you like to see offered?
Importance of being local vs. relocated:
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Are there an individuals known to you who should be recruited for this position?
Do you have any questions about the process?
Completed By (optional):
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