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Home My WebLink AboutSP May 24, 2005 . "- , '-~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Special City Council Workshop Tuesday, May 24, 2005 Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Discuss Mailboxes - Public Works , ) 3. Discuss Winslow Holasek Sewer Extension Request - Engineering 4. Review 2005-2006 Council Goals - Administration 5. Wireless Internet Update - IS Coordinator 6. Community Center Update - Administration 7. Well #9 Issues - Administration 8. Other Business 9. Adjournment \ ,J :J @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Mailboxes DATE: May 24,2005 INTRODUCTION In response to direction provided at the May 3, 2005 Council meeting (minutes attached) the Council is requested to discuss the issue of mailboxes in cul-de-sacs. I have attached for your reference correspondence from the United States Postal Service. \, DISCUSSION , / " I 'J Public Works Superintendant Frank Stone and a representative from the Postal Service will be present at the meeting to discuss this issue with the Council. ACTION REOUESTED Receive a presentation and discuss. --- I' \ .j Regular Andover City Council Meeting Minutes - May 3, 2005 Page 20 not be able to do the design work. Councilmember Trude wondered if this would be coordinated with all the medians being built so they will not have to close Hanson down more than once. Mr. Dickinson indicated it would have to be. Councilmember Knight did not want to see a perfunctory offer come in and they are stuck with it; he wanted a legitimate offer from both parties. Councilmember Orttel asked why, because if they were going to put in $50,000 and get a traffic signal for the kids at the school, what difference did it make if everyone else contributed or not. Councilmember Knight stated there were some significant beneficiaries there that should be paying their share. Councilmember Orttel understood but he stated they were going to spend a quarter million dollars for an overpass to protect the kids and now it looks like they have a great possibility of getting that for fifty thousand dollars and he was worried about some developer who is already existing there and he wanted him to pay some share so that he pays similar to what the other developer is paying. He stated he did not care who pays what if they can get safety for the kids at that school. Motion passed unanimously. ~ \ , /' ~ MAILBOXES IN CUL-DE-SACS Councilmember Trude stated she received a letter from the Post office regarding placing all mailboxes at the entrance to the cul-de-sacs whether it is a new development or not. She indicated some ofthe surrounding communities recently approved a new resolution regarding this and she wanted to ask staffto start to work on a similar resolution and this is talking about retrofitting, not just moving forward with new developments because of health and safety issues with the mail carriers and snowplows. Mr. Dickinson stated they will bring a resolution back at the next meeting. Councilmember Knight asked who decides on where the mailboxes are placed. Mr. Berkowitz stated right now their ordinance states that any cul-de-sac that is now developed, the mailboxes are placed at the leg of the cul-de-sac. That is what they would look at. They would need to look at each individual cul-de-sac and figure out the best location and work that out with the residents that live on that cul-de-sac. Councilmember Jacobson stated the problem with the resolution they have before them from / \ Ham Lake is that it requires existing ones to be moved and he questioned that. Mr. Berkowitz '-./ stated the request of the post office is to move all the mailboxes. The Council decided to bring this item to the next workshop to discuss because of a number of Issues. Q) / \ \J April 29, 2005 Mayor Mike Gamache Andover MN 55304 Dear Sir, This letter is a request to ask for adoption of a resolution to remove mailboxes from cul-de-sacs in your city. We appreciate that a resolution has been passed not to allow these in new construction areas. Our desire is to have this policy for established areas as well. This has been completed in Ramsey & Ham Lake and their information is included with this letter. Boxes in the cul-de-sac create a hazard for snowplows clearing these areas, limited space to put snow when area is occupied with mailboxes and impossibly long reaches for mail carriers. r-\ 'V When putting up mailboxes, we ask that they be placed away from storm sewer drain areas that can get very icy. Mailboxes in groups should have the fronts lined up with each other and with edge of roadway. Correct height is 45 inches from roadway to the bottom of the mailbox. This is an Anoka-Andover Postal Quality of Work Life project. We would appreciate your support in this project and wait for your response. Our phone number is 763-413-9033 and our address is listed below. Thank you for considering this proposal. Kathy Dague, QWL member United States Postal Service 15219 Bluebird St NW Andover MN 55304 CC: Resolutions from Ramsey & Ham Lake Addresses of boxes involved Requested box placement o ~ , " \J RESOLUTION NO. 04-48 RESOLUTION REQUIRING ALL MAILBOXES BE LOCATED OUTSIDE OF CUL- DE-SAC RADIUS WHEREAS, placement of mailboxes in cul-de-sacs affects winter maintenance and snow storage capabilities, WHEREAS, placement of mailboxes in cul-de-sacs can affect postal service . AND WHEREAS, the U.S. Postal Service recommends location of mailboxes outside of the cul-de-sac radius NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAM LAKE, ANOKA COUNTY, STATE OF MINNESOtA: 1) That the Public Works Superintendent is hereby authorized and directed to implement the policy of requiring all mailboxes to be located outside of cul- de-sac radii as defined below. ' 2) Mailbox placement on cul-de-sac streets on all new development, as well as existing development, will be limited to the straight section of roadway leading into the cul-de-sac. Mailboxes will be prohibited from the radius of the cul-de-sac, This policy is necessary to insure prompt mail service during the winter months, and to expedite snow removal operations, \ , , / Adopted by a unanimous vote of the Ham Lake City Council this 6th day of July, 2004. Gary ~cide, Mayor ~ &c~-'~:-tf,~ ons A. Nivala, A .. strator "- \ .) (3) , '\ \-.-J . \ 'J :J Na~ 06 04 09:3?a 763.427.2199 p.2 RESOLUTION #- 02-07-XXX RESOLUTION REQUIRING ALL MAILBOXES BE LOCATED OUTSIDE OF CUL-DE-SAC RADIDS WHEREAS, the City of Ramsey Public Works Committee directed staff to develop a mailbox placement plan for cul-de-sacs, WHEREAS, placement of mailboxes in cul-de--sacs affects winter maintenance and snow storage capabilities WHEREAS, placement of mailboxes in cul-de-sacs can affect postal service AND WHEREAS the U.S. Postal Service recommends location of mailboxes outside of the cul-de-sac radius . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RAMSEY, ANOKA COUNTY, STATE OF MINNESOTA: 1) That the Mayor and City Administrator are hereby authorized and directed to implement the policy of requiring all mailboxes to be located outside of cul-de-sac radii as defined below. 2) Mailbox placement on cul-de-sac streets on all new development, as well as existing development, will be limited to the straight section of roadway leading into the cul-de- sac. Mailboxes will be prohibited from the radius of the cul-de-sac. This policy is . necessary to insure prompt mail service during the winter months, and to expedite snow removal operations. The motion for the adoption of the foregoing resolution was duly seconded by and the following voted against the same: and the following abstained: None and the following were absent: None Whereupon said resolution was declared duly passed and adopted by the Ramsey City Council this the :xxxxxxxx JZ6.501. uTfOt-J feNT "To Ri:SbOE.N7f!. Q \ \.J , J U se'~'eltffier:~,',BIa.n,,'#;~ 'f'" ,;','., i,.' , ,;;";',.^,'~:';;:'i';j;t~;j;../~~~~~4lri ..};1\v~~:..;,.:YJ.<;:t;,:si~f;jJNBU: . . .," . t ..... " o"..,+...~":''!')l~''~ \J~""!'.~~"""'"t ,<..., j.::J"''CH~.~>1C';:.,~.~~.~. ~~~--i,..'.~..).~" i;;:~;,.\v~.~..;.:;:..<<::;.:.d't<L~J~r\~ . ~ '., .:'~~cfll.':.~;,i\~ S~it".~. :;";:;~."':'<':"5~'/:':~~<"> ;.,:-:?1':.,.{'11~,,~~.'. ht~i . ~.'\i!\'!:~H~~:C \ '1. ,.,-. - ,( """1 ~".', -.. ...~-~'l.-I Ji.,:{ '-1..t,'~'.tl~ 'J:\.J:'~,_, " , /<<4,..;.....: l-~':;- '~I-.; '...;,,:.::.:-:;.-:. 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'j ,.,. . 40. ,,~ r~"-\' ,j~[f~J,~!!j~A;. /(fr ~ ;f I' '\ '-_/ ROUTE ADDRESS OF BOXES IN CIRCLE C-7 3659 141ST LN NW 3673141ST LN NW 3684 141ST LN NW 3670 141ST LN NW 3656 141ST LN NW 14549 KERRY ST NW 14561 KERRY ST NW 14566 KERRY ST NW 14554 KERRY ST NW 14542 KERRY ST NW 16341 EIDELWEISS ST NW 16351 GLADIOLA ST NW 17020 BITTERSWEET ST NW 17011 BITTERSWEET ST NW 3519 159TH AVE NW 2684169TH LN NW , 2695 169TH LN NW 2654 172ND AVE NW 2625172NDAVE NW 2718169TH LN NW 2765 169TH LN NW - :) , , '. ./ CD / '\ I '- J ROUTE ADDRESS OF BOXES IN CIRCLE C-8 14298 UPLANDER ST NW 14288 UPLANDER ST NW 14136 UPLANDER ST NW 14130 UPLANDER ST NW 14129 UPLANDER ST tNJ 14135 UPLANDER ST NW 2053 139TH LN NW 2066 139TH LN tNJ 13990 FLORA ST NW 13980 FLORA ST NW 13983 FLORA ST NW 13979 FLORA ST NW . -~- - \ \ j ROUTE ADDRESS OF BOXES IN CIRCLE C-14 4400 158TH AVE NW 4401158TH AVE NW '\ ROUTE ADDRESS OF BOXES IN CIRCLE C-18 13439 WREN ST NW 13449 WREN ST NW 13438 WREN ST NW 13426 WREN ST NW 13427 WREN ST NW j (j) ~, \,) I , / , \ '-) ROUTE ADDRESS OF BOXES IN CIRCLE C-22 4590 146TH LN NW 14225 UNDERCLlFT ST NW 14235 UNDERCLlFT ST NW 14236 UNDERCLlFT ST NW 14340 XENIA ST NW 14332 XENIA ST NW ROUTE ADDRESS OF BOXES IN CIRCLE C-26 13570 ORCHID ST NW 13548 ORCHID ST NW . C-28 3222 138TH LN NW 3214138TH LN NW 3207 138TH LN NW 3223 138TH LN NW 13804 VINTAGE ST NW . 13788 VINTAGE ST NW 13n2 VINTAGE ST NW 13785 VINTAGE ST NW . 13803 VINTAGE ST NW ~ / ' '--) \ " / ." \ , \_~. ROUTE ADDRESS OF BOXES IN CIRLCE C-30 4024 151ST AVE NW 3731153RD LN NW . 3730 153RD LN NW 3715 152ND LN NW 3745 152ND LN NW 3720 152ND LN NW 2234145THAVE NW 2220 145TH AVE NW 2206 145TH AVE NW 2215 145TH AVE NW .. 2227 145TH AVE NW 14415 RAVEN ST NW 14429 RAVEN ST NW 14443 RAVEN ST NW 14442 RAVEN ST NW 14428 RAVEN ST NW 14229 ROSE ST NW 14220 ROSE ST NW 14240 ROSE ST NW 13842 SILVEROD CT NW 13841 SILVEROD CT NW 13847 SILVEROD CT NW ~ \ ROUTE ADDRESS OF BOXES IN CIRCLE C-34 13850 OSAGE ST NW 13835 OSAGE ST NE 13845 OSAGE ST NW 2053 139TH LN NW 2066 139TH LN NW 13783 PARTRIDGE ST NW 13793 PARTRIDGE ST NW 13786 PARTRIDGE ST NW 13778 PARTRIDGE ST NW 13770 PARTRIDGE ST NW 2315 138TH LN NW 2326 138TH LN NW 2314 138TH LN NW 2302 138TH LN NW . 2290 138TH LN NW 13883 RAVEN ST NW 13890 RAVEN ST NW 13878 RAVEN ST NW / " 1 '. __J . ') \_/ \. , w , ..... .: ROUTE ADDRESS OF BOXES IN CIRCLE R-3 2290 169TH LN t<JW 16887 PARTRIDGE ST t<JW 2023 175TH LN t<JW 2250 173RD CIR NW 17817 YELLOWPINE ST NW 17816 YELLOWPINE ST t<JW 17485 BUTTERNUT ST NW 17046 DOGWOOD 5T t<JW 17018 DOGWOOD 5T NW 16962 DOGWOOD ST NW 281 169TH AVE NW 208 166TH AVE NW 17545 BUTTERNUT 5T NW ~ - ) / / ' \ ROUTE ADDRESS OF BOXES IN CIRCLE R-17 ANDOVER 383 159TH AVE NW 5n 158THAVE NW I \. >' r G , , ; J '. ROUTE ADDRESS OF BOXES IN CIRCLE R-18 1004142NDAVE NW 994 142ND AVE NW 14357 QUINCE ST NW 14371 QUINCE ST NW 14386 QUINCE ST NW 14376 QUINCE ST NW ------."--.-- mB ROUTE ADDRESS OF BOXES IN CIRCLE R-21 2159 153RD LN NW ~ --- --~ ----- - - 1 '-~ ROUTE ADDRESS OF BOXES IN CIRCLE R-23 1424 152ND LN NW 1411152ND LN NW 1410 152ND LN NW 1396 152ND LN NW ~ - - , '\ ROUTE ADDRESS OF BOXES IN CIRCLE R-25 17553 EIDELWEISS ST NW 16655 WREN ST NW 16733 WREN ST NW ~ " . , / .) 5b\CITV Ol~ " ':.NDOVE (3 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members ~ Jim Dickinson, City Administrat~ David D. Berkowitz, City Engineer Discuss Sewer Extension Request - Engineering May 17, 2005 INTRODUCTION The City Council is requested to discuss a sanitary sewer extension request to serve property south of the proposed Sophie's South development. DISCUSSION Mr. Holasek has requested a sanitary sewer extension to serve his property south of the proposed Sophie's South development (See attached Yellow Pine Lift Station Alternative). /'\ \/ As you may recall the Council approved a sanitary sewer study back in 2004 which detailed how properties east of Hanson Boulevard would be served with sanitary sewer. The requested area is recommended by staff and detailed in the report to be served by the 150th LaneIBluebird Trunk to the south ofthe property. Mr. Holasek has submitted a Preliminary Sanitary Sewer Plan that shows a possible sewer extension (See attached Preliminary Sanitary Sewer Plan). As per the Preliminary Sanitary Sewer Plan, 27 lots could be served by the current lateral line located off of I 52nd Avenue NW which would discharge to the 150th LaneIBluebird Trunk. The remaining 37 lots would need to be served through the Sophie's South development, which in the future will ultimately discharge to the Yellow Pine Lift Station alternative. The 2004 Sewer Study shows that the Yellow Pine Lift Station will take 100% of the capacity for the area shown in the plan which does not include this area. By adding 37 additional lots, the flow to the future Yellow Pine Lift Station will increase by 4.64%. Additional analysis will be required to evaluate if additional flow can be accommodated by increasing the size of the lift station. The Andover Review Committee (ARC) recommends that the 2004 Sewer Study be followed. If the Council would like to extend sewer to this area before the 150th LaneIBluebird Trunk is available, ARC recommends that Mr. Holasek pay the extra cost to extend the sewer to his property, pay the cost to revise the sewer report, and pay any additional increased cost associated with the future Yellow Pine Lift Station. The extra cost to extend the sewer would consist of extra depth and pipe extensions that ,'\ otherwise would not been needed as part of the Sophie's South development. '-_0/ '\ Discuss Sewer Extension Request ,~ May 17,2005 Page Two ACTION REOUIRED The City Council is requested to direct staff to follow the 2004 Sanitary Sewer Report or extend sanitary sewer to Mr. Holasek property. Respectfully submitted, CJ~c;). David D. Berkowitz Attachments: . Yellow Pine Lift Station Altemativ;,'i>reliminary Sanitary Sewer PI~ c.c. Mr. Holasek (J \ ,~ \Q ~ == ~ ~ ~5 .S: .~ ~~ ~ ~ S ij >0 ~ ~ ~ e ~o ==:::::: ~ ~ :z ~~ ~ ~ '" ~ '" ~ 8 <l. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Review 2005-2006 Council Goals DATE: May 24,2005 INTRODUCTION In response to the April 12, 2005 Council 2005-2006 goals discussion I have attached for your review a table displaying continuing goals with updates and the new goals generated from discussion at the April 12th workshop meeting. () DISCUSSION The attached table displays for continuing goals the responsible department and present goal status. The new goals are for the Council to review and determine if staff should proceed forward with work plans and budget to complete each goal. At the meeting I will review briefly with the Council the table and will answer questions of the Council. ACTION REOUESTED Review the 2005-2006 goals and recommend what goals should ultimately be forwarded to a future Council meeting for formal approval. - Attachment ~J , ) . \ '--) \ I ,~ Continuing Goals Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY 1 New ordinance outlining screening, setbacks etc. when R-4 development comes up against R-l development. Activities No changes were made to the ordinance. Status Staff recommends the use of a PUD, as in the case of Miller's Woods. Council would like staff to pursue appropriate ordinance modifications rather than use ofPUD. Responsible Community Development Departments 2 Ordinance increasing setbacks and screening requirements where businesses bump up against residential development. Activities This will be addressed in the Zoning Code revision proiect. Status Planning Commission reviewing in May and June 2005. Responsible Community Development Departments ~ Place all ordinances on Me. Acti'..itics This was aehie'tecl t:flretlgh the eodification project. SttHtt9 Currently on line through Sterling Codifiers, Ine. City Staff to .. ~ ~_., . L Rcsp(msibk Clerk, IS, Community Develoflffleftt T\. 4 Review and discuss possibility of clustered housing with independent sewer and water (eommunal systems). Activities Information was presented to the Council at a workshop, Status The City Council would like to keep this on the radar, but as a lower priority. The Council may have some interest in one-acre lots. Responsible Community Development, Engineering. Departments 5 Diseuss issues far Couneil consideration of holding existing MUSfA in lOOS along with haw we ean eliminate additional lift stations. Activities .A. sewer stmly was cOffiJ'lletea, iaeffiifyieg aevelOflmcet potential within the current MUS.A. boundary. Page I ofl 5/20/2005 F '\ ,) ~) , \ 'J Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY Status Lift stations are kef)t te as few as possible. Feasibility ref)erts help to eOffiflare eosts and beeefits in the shert and leRg tenn of deeper se'.ver pipe vs. lift statiens. Responsible ERgieeering, Pliblie 'Herks, FiRanee Departments 6 Bring to CauDeil material far a deeisiaD aD South East ?udayer water problem. Activities The water treatment plant eame online early in the smmner of WQ4, Status The '.'/ater treatmeat plaat has eleared lil3 a nl:lffiber of water "lliality isooes. 'Nell #3, in the seffiheastem part of the eity, is only lised as a peaking '.'fell, '.vhea it is neeessary, dl:le to the atROlfRt ef radium in the water. The nevI well #9 should alse lessee the need for water from well #3. Responsible Eegineering, Publie Works Departments 7 Set up master plan for parks and public requirements in Rural Reserve area. Activities Requirements for the Rural Reserve area were identified in the parks study that was competed in 2002. Status Staff has made the potential developer of this area aware of these requirements. Staff will review future proposals for this area and ensure that the requirements are met. Council wants to take the lead on this and communicate their goals to the developers of the rural reserve area; future discussion will take place at Council Workshop meetings. Responsible Engineering, Community Development, Administration Departments 8 Develop parks (sports facilities) in Andover Station North area. Activities Meetings were held with consultants, MPCA, Parks Commission, and Athletic groups to discuss what could be built on the site and what types of facilities were needed. Status A grading plan for 3 baseball fields for ages 12 and up was approved. There is also room for football fields within the baseball field location. Staff is to review the current plan with what was identified in the NAC park study. Page 2 of2 5/20/2005 " ) ~-) \ ,~ Goal # 2lJ04-0S COUNCIL GOALS GROUP PRIORITY Responsible Engineering, Community Development, Administration Departments 9 Set tax rate for 2005 budget that does not exceed 1.5 times CPI for Mpls. area. Activities The tax rate dropped for the 2005 budget. Council would like to achieve the same result again for 2006. Status 2006 budget process will be starting in May 2005. Responsible Finance, Administration Departments 10 Complete Civic Center on time and on budget. Activities The Civic Center broke ground in May. The Ice Arena opened in November and was host to a full season of high school and youth hockey games. Status Work continues on the remainder of the facility. It is due to be completed by late summer/early fall. Responsible Community Center, Administration, Building, Fire, Public Works Departments 11 Schedule Council meetings at least once per year with the Planning Commission, Park Board Commission and Community Center Advisory Commission. Activities A joint meeting was held with the Park Board on January 24~ 2005. Status A meeting was not scheduled with the Planning Commission. Future meetings will be contemplated by the Council. Responsible Administration, Engineering, Community Development. Departments 12 Finalize working agreements with County Highway on rules for Andover road accesses. Activities Staff continues to work with the ACHD on getting timely responses to requests for comments. Recent correspondence was made to ACHD to request a meeting to improve the process. Status Ongoing. Staffwill continue to pursue. Responsible Administration, Engineering, Community Development Departments 13 Review policing activity and staffmg levels for city in 2005. Activities The 2005 budget added funding for another officer. Status Staffing levels will be reviewed again for the 2006 budget. The Page 3 of3 5120/2005 \ " ) '\ \ ) \ \ ) Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY Sheriffs Office is recommending an Investigator. Responsible Administration, Finance, Sheriff Departments 14 Construction activity at Andover North to begin in 2005. Activities Land sale for townhouse development by Bruggeman Builders was completed, with the closing to occur soon. The plat has been prepared and approved. Status Design guidelines and restrictive covenants have been completed, A number of letters of intent have been received and land sales are in the works. Plans for Jay Street construction are complete. All of Jav Street will be built during 2005. Responsible Community Development, Engineering, Administration, Public Departments Works, Finance 15 Consider reduction of city ordinances by 5% (eliminate old, outdated and condense others). Activities Reviewed the City Code. Identified old, outdated, redundant, contradictory, and confusin!! sections of the code. Status Staff has begun updating the code. The Planning Commission is reviewing the proposed changes. They will be brought to the City Council as a whole after all proposed changes have been reviewed. Responsible Community Development Deoartments 16 Obtain lights or other traffie mitigatioB at HaBsoB aBd ?&Bdoycr Blvd. Activities '..... .~n~, 1: _1... . ....11 .J Status . .. .L. .. . ". . ... "... .A Responsible AamiaistratioR, Engineering, Cemmuaity Developmeat Departments 17 154th & Hanson Intersection Improvements? Activities The ACHD has initiated discussions with the City and the AnokalHennepin School district. Additional meetings are scheduled. ACHD has submitted the intersection for potential State grant fundin!!. Status Ongoing. This will need to be re-evaluated in the 2006-2010 CIP is the grant application is not successful. Responsible Administration. Engineering, Finance Departments 18 Explore development of the Rural Reserve; similar to Blaine "The Lakes" project. a. Explore staging of development in the Rural Reserve. Plan out transportation & park needs. Page 4 of 4 5/20/2005 \ ,) '\ ,j ~J Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY Activities Staff had some preliminary discussions with the developer of "The Lakes" and saw some preliminary concept olans. Status Council should provide further direction once a concept IS presented, Responsible Community Development, Engineering, Administration Departments 19 Explore an ardillanee regulatillg smaldBg ill the parJ<s. ~ ~ . d, . . . Activities A , . .. ."""". Status Parks are elosed between 11 :00 pm and 6:00 am. The eity has an . ..: ~ .,. Responsible f.dministration, P1:1blie 'Norks, Engineering Departments 20 Explore partieipation ill the Livable Communities Program. 3. What are the reEJ.uirements? b. Do we eurrently eOlBll1y? c. What do we haye to gaill? Activities "...C&' . :11 -.- -. Status We are not currently a part oft-he program. Non compliance with the program. makes it much more diffieult to compete for f-ederal transportation grants that are administered through the Met Coaneil. Responsible Cotnm\:lflity Development. Departments 21 Measure eurrent levels of Law enfareementJExplore expansion. 3. ReEJ.uest mare eantilluity ill Deputies. b. Meet with County Sheriff to diseuss serviee arrangement. c. Explore expansion of Community Polieillg Crime Wateh Program. Activities Pleasc see item tf ! 3. Status Responsible Departments 22 Evaluate the current Andover Family Funfest organization structure. Activities Continue to monitor and evaluate on an annual basis. Continue to explore using the City HalllPublic Works campus for Funfest activities. Page 5 of5 5/20/2005 / , J , / , '\ '- -J} / " ,.) Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY Status Staff is working with the Funfest Committee to secure the use of the Andover Elementarv ground for the 2005 Funfest. Responsible Administration/City Clerk Deoartments 23 Update the Transportation Plan for current issues. Train tracks issues. Activities The city adopted a Transportation Plan in 2003 that addressed a number of issues, including train tracks. Council would like staff to pursue more Met Council and County buy in to the plan. The City Council would like to review for some minor modifications. Focus on the Nil!btinl!ale and Crosstown intersection. Status The City Council was given information about at grade and grade separated railroad crossings on July 15, 2004. Updating of the plan will be done through Council workshop meetinl!s. Responsible Engineering, Community Development Departments 24 Beginning a wholesale tree JJrogram. Activities Each year, the city gi'/es away seedlings provided by the DNR on . _1. . ,..,. . . _,", _;. . 1. . , ,1. . Status The N atufal ResoW"ees Teclmieian will contiffile to gather information and explore a wholesale tree program. Responsible Engineering (Natural ResoW"ces) Departments 25 Explore additional commercial/industrial sites for the community. Activities Review parcels for commercial opportunities as development occurs. The Council would like this item to receive more attention over the next vear. Status There are a number of commercial developments in the city that are still beinl! develooed and have vacant sites. Responsible Community Development, Administration Departments 26 Consider modifying the current Sanitary Sewer Staging Plan to provide additional growth planning options for properties within the approved MUSA boundaries. Activities Review sewer capacity in areas with potential for development. Status The sewer-staging plan was reviewed and updated. It is under review bv the Met Council. Responsible Engineering, Community Development Page 6 of6 5/20/2005 , " I ) :) -~- '\ '_.J Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY Departments 27 Complete CORstrueaOR of the CORlIBURity Center, aRd further dcyelop the partnership ',"Iith the YMCl"&. This includes eontinue support of Capital Campaigu efforts. Activities P!Ctl3C scc item #! O. Status Responsible Community Center, .^.<lministFation Departments 28 Continued support fer the marli:eting and denlopment of .4&ndo'/er Station North. Activities "A. number of pl:lrehase agreements have been approved. Status Developers eontirme to show interest in l.Hdover Station North. Responsible Commanity Deyelopment, .^.aministration Departments 29 Consider exploring the construction of temporary traffic signals & turn lane improv~ments. Activities Council would like to focus on Community Center access, Nightingale and 139th and Jay Street. Status Are there any additional locations where improvements are needed at this time? Responsible Engineering, Administration, Public Works Departments 30 Complete the construction of the new Fire Station 3. Activities Work with the selected contractor and get the Fire Station finished. Status The new Fire Station #3 is substantially complete and the Fire Department has moved into the building. Some small punch list items and landscaping remain for completion in spring, 2005. A tour of the facility with the Council is scheduled. Responsible Fire, Administration, Finance, Building Departments 31 Evaluate and make needed changes in the City's development policies relative to administering private installation of public infrastructure. Activities Created and adopted a new policy outlining key dates for plat and plan approvals for the private installation of utilities. Page 7 of7 5/20/2005 / " \ , _J , '. \) / " '-) Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY Status The new policy is in place and being enforced. Staff is continually monitoring and will provide suggestions for improvement. Responsible Engineering, Administration, Finance Departments 32 Continue efforts to update the zoning code and evaluate the current codification of ordinance arrangement with Sterling Codifiers. Activities The process of updating the code continued. A decision was made that City staff would take over the upkeep of the City Code online. Status Options for in house upkeep of the City Code online are being explored. Responsible Community Development, IT, Administration Departments 33 Consider support of the Fire Department's efforts to review the need to have a daytime duty crew assigned to one of the stations. Activities The costs and feasibility of this proposal are being assessed. Fire and Finance will work together on these. Status Ongoing. Responsible Fire, Finance Departments 34 Update of the City's Financial Policies and consider having a dual bond rating by Moodys and Standard & Poors. Activities The City's financial policies have not been recently updated. Staff to review with Council over the next year. Status The City obtained a dual bond rating on 4/5105. Responsible Finance, Administration Departments Page 8 of8 5/20/2005 f '0 ) '_/ "- ..) 1 ) New Goals Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY 1 Crosstown Boulevard tumback. Administration met with Anoka County Engineer to discuss. Future meetings will be scheduled. Cost analysis and timing will be primary issues. Staff will work with Anoka County to find a solution and start fundinf! the pro;ect. 2 Nightingale and Crosstown intersection - Properties on Crosstown! Administration will continue to pursue properties along Crosstown, next to Nif!htinf!ale. 3 Bunker Lake Boulevard area. Administration and Community Development to start exploring opportunities to upgrade rental housing along Bunker Lake Boulevard. 4 Pursue Wireless Internet. Information Services: presentations and research currently prof!ressinf!. 5 Security requirements being met. . Incident management training . Update City Emergency Plan . Terrorism issues training . Water System Security Fire Chief will lead all departments. All Departments should be co~izant of the new Federal requirements. 6 Train Whistle Issue . Evaluate direction Council needs to decide if this should be pursued further. Staff will continue to research and update the Council. 7 Limit Number of Townhomes in any one 2:iven Area. Page 9 of9 5/20/2005 ~, \ ; - -, , . \ / ,) Staff to research the amount of townhomes to assist Council on determining if the market is saturated. 8 Transportation funding fees/policies. Staff and Council will continue discussing appropriate transportation funding. Council would like to make a decision this year on proper funding. 9 Open space referendum. . How do they work? . What is it? Staff to research and report back to the Council at a future workshop. 10 Citizens Survey (parks). . Focus on current issues and progress. Budget for a citizen's survey as part of the 2006 Bud'Zet. 11 Restrict garbage pickup to one day a week. Staff to research whether or not this is possible. 12 Website Goals. . Update more often with current data . Create a Listserv to do e-mail blasts of community and city department updates 13 Assess City Hall and Public Work needs. Appropriately plan the City Hall and Public Works campus to provide for long-term municipal needs. 14 Housing Codes issues . Focus on maintaining housing stock. Staff to analyze current code to assure enforcement of standards can be done. Page 10 ofl0 5/20/2005 , ' , '- ' I ./ 15 "Water recreation areas" . Explore if these are areas where the City can expand water recreation. 16 Meet with County Commissioners to discuss mutual issues! Council would like to coordinate regular dialogue with the County to lJartner on issues and resolve outstandin~ problems. 17 Customer Service Survey. Staff to formulate a SUlO'ey of residents and customers to ask how they were treated by StajJ/Council and to basically ask how the City is lJerforminf!. . 18 Look at the possibility of a Park Improvement Bond. Staff to evaluate alternative financing methods, such as a Park Bond, tofacilitate prioritized Park improvements. Page 11 of 11 5/20/2005 :~J @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members Jim Didcin"'~ \) Scott Allen CC: FROM: SUBJECT: WI-FI for City of Andover DATE: May 20, 2005 INTRODUCTION The City of Andover's IS Department has been looking into the ability to provide WI-FI high speed internet access to city residents along with providing a WI-FI private network for city staff to utilize in our community. Our main goal is to deploy this technology city wide. ~J DISCUSSION We have discovered that deploying a WI-FI network in the City of Andover will require some additional steps and items to be in place for city wide coverage which is our goal for this project. The two WI-FI solutions we are currently looking at each require different items. The Waverider product would require additional towers be erected around the city to get the coverage we would need. These towers would need to be of similar type to a cellular tower and would need to be strategically placed around the city. The Tropos product would require fiber optic cable be placed along main roads in the city to form a fiber ring around the city. This fiber could be trenched or be hung along existing utility poles around the city. It has also come to my attention that Anoka County and school district 11 are working together to put in place a fiber network for all district 11 schools in Anoka County. It may be possible for the City of Andover to cooperate with Anoka County in our area and utilize and/or add additional fiber in this project. We are also looking at the possibility ofpartnering with Connexus Energy as they have expressed interest in this technology and feel they may be able to utilize it to do meter readings throughout our city. We are continuing to research the different possibilities for a WI-FI InternetlNetwork in our city. ~) Respectfully submitted, ~~j1~ Scott Allen .:) (J C) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Community Center Update DATE: May 24,2005 A verbal staff report on the Community Center will be provided to the Council on the following topics: 1. Project Schedule and Budget 2. Hanson Boulevard Access 3. Landscaping and Irrigation 4. North End of City Hall 5. Community Center Advisory Commission Update Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item not identified, please notify me so an adequate update can be made. o G .: ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Well #9 Issues DATE: May 24,2005 INTRODUCTION The Council is requested to discuss recent questions and provide direction to staff surrounding the various projects planned to complete Well #9 and the associate transmission lines to the Water Treatment Plant. DISCUSSION ./ ) \J Issue #1: At the April 26, 2005 City Council workshop (draft minutes attached), Council provided direction to staff to leave Xeon street a gravel surface. Xeon is the street that will provide access to Well #9. Mr. Winslow Holasek, an adjacent property owner is requesting (letter attached) the Council reconsider that direction and pave Xeon to the Well#9 access. Issue #2: At the May 17, 2005 City Council meeting the City Council directed staff to relocate the new Well #9 to the east side of the property owned by the City. I have attached recent correspondence to the Council. Staff would like to share with the Council further research to determine whether or not the Council wants to continue this direction. ACTION REQUESTED Receive a presentation and discuss the aforementioned issues relative to Well #9, furthermore provide direction to staff on how to proceed. ~) Attachments CC: Winslow Holasek ,- '. ",__i Special Andover City Council Workshop Meeting Minutes - April 26, 2005 Page 12 OTHER BUSINESS ITEMS ~\ y 0 "'~\{/ V''' A. Church Group Use of Sunshine Park Mr. Dickinson stated a church group desires to use the gazebo area at Sunshine Park for a Christian Rock Band from 1 :00 p.m. to 5:00 p.m. on May 7, 2005. The group also requested use of electricity, Consensus of the council was to allow this on an experimental trail basis with conditions. B. Options for Xeon Street Mr. Berkowitz stated he had been working with Mr. Winslow Holasek on different options for Xeon Street for the entrance to Well Number 9. The first scenario would be to build a full access street. There were concerns about trees with this option. C) Mr. Berkowitz stated the second scenario was acceptable to Mr. Holasek. The road would have less than the sixty foot standard and the stormwater would need to be directed back to the gravel. This option would save the trees. Mr. Berkowitz stated there are drainage issues to address. The third alternative would be to do nothing. Councilmember Trude stated the City would save a lot of money if it did nothing. Mayor Gamache stated the road should go the full length if anything is going to be done. He questioned putting in asphalt and tearing it out later. Mr. Berkowitz stated the City set a precedent in the parks and commercial development to put in curb, gutter, and blacktop. Councilmember Knight stated he was in favor of doing nothing. Winslow Holasek. 1159 Andover Blvd. NW Mr. Holasek stated when the City put in the storm sewer it only put in a catch basin. The road was all sloped one way. This road was crowned so the water could not get over to the catch basin. He noted the second option would alleviate this problem. Councilmember Trude asked if the drainage is a big problem for Mr. Holasek. Mr. Berkowitz :J stated it is not a problem for the City but could become a problem if the property develops. Mayor Gamache stated there were three plans: a driveway only, a twenty-four foot street, and a regular full size street. CD , " 1 '- j / \ \-J / '\ \~ Special Andover City Council Workshop Meeting Minutes - April 26, 2005 Page 13 Motion by Councilmember Orttel, Seconded by Councilmember Jacobson, to approve option three, leaving Xeon Street gravel. Motion carried unanimously. C. Consideration of Traffic Signal for 154th and Hanson Boulevard Mr. Berkowitz stated there was a bonding bill passed and ten million dollars are available. The County is considering putting an application in to install a traffic signal for 154th and Hanson Boulevard. The County feels it meets all the criteria and has requested the City and the School District consider participating in the project. The applications are due by May 9, 2005. On May 2,2005 the Public Works Department would need to make a decision whether it wanted to do this proj ect. Councilmember Trude asked why the County did not consider South Coon Creek Drive and Round Lake Boulevard since it is a more serious need. Mr. Berkowitz stated the County did not feel it met all the warrants. The County had asked for a $50,000 contribution. Councilmember Knight asked if the developer is going to be asked to pay a portion. Mr. Berkowitz stated he spoke with the Fairbanks representative who said they would be willing to contribute. The County Highway Department feels this project has the best chance to get approval. Mr. Dickinson stated the school district seems to be in support of this and seems willing to contribute towards the project. Councilmember Trude asked if $50,000 is enough. Mr. Dickinson thought that was plenty. If the County, the City, the School District and the Developer all put in $50,000 the project is probably ready to go. Motion by Mayor Gamache, Seconded by Councilmember Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 10:35 p.m. Respectfully submitted, Nancy Czajkowski, Recording Secretary o May 20, 2005 / , " ,) Jim Dickinson, City Administrator City of Andover 1685 Crosstown Blvd NW Andover, Mn 55304 Re: Consideration of Xeon St. Surface - Well # 9 site Dear Mr. Dickinson: We are concerned about the affect that the planned paved access road to well # 9 will have on the gravel surface of this little section of Xeon street if it is not paved. ./ "\ \_~ This section of Xeon St already has storm water drainage problems. This is because when the Xeon storm sewer was built there never was a catch basin consturcted on the East side of Xeon Sf. There was only one catch basin constructed and this was on the West side. Thus there is no way for the water to drain from the East side of Xeon St. except across the top of the road. This is not a good situation. Any additional storm water draining from the well driveway to Xeon will only compound the problem. When city engineer Dave Berkowitz met with me on the site, he said it would work to pave the 24 ft. surface with a catch basin on each side of Xeon St. However when Xeon St. options were presented to the city council at the workshop on May 10,2005 the city council declined this option to pave it. This item was a add on to the agenda of the nights meeting. Thus the city council was not provided with back ground information on it before hand and the hour was late. There are several reasons why paving this little section of Xeon St. would be benefical. First it would give the city a good all weather road to well # 9. We understand that is the reason why the city wants the access road paved to the well site in the first place. Second it would make it much easier for the city's street department to maintain this section of Xeon St. It would eliminate the standing water problem in the summer and in the winter it would make plowing easier. This would be because there wouldn't be any soft unfrozen gravel from using sanding salt at the end of Xeon. / ..., , '. / 6) , \ " J There are several vehicles that use this road every day. There is mail service 6 days a week, paper delivery 7 days a week, garbage and recycle trucks once a week and various other delivery trucks that use this road. I'm sure all these users will appreciate a better surface to enter and exit at Andover Blvd. We felt for anyone to fully understand the existing conditions and unique features involved with this section of Xeon St. they needed to personally view the site. Therefore I extended invitations to the City Council members, you Mr. Dickinson, public works director Frank Stone and superintendent of streets, IIwin Russell to view the site with me. Everyone very graciously accepted my invitation. I appreciate the time they took to come out and look at the site with me and I want to say thank you. If it is all right with you and acceptable to the city council. we would like you to schedule this item on a workshop agenda for further discussion. Thank you. Sincerely, W~~ Winslow Holasek /\ \-J " / ~ Message Page 1 ofl James Dickinson From: James Dickinson Sent: Thursday, May 19, 2005 9:07 AM To: City Council Subject: Well #9 Mayor & Council, At the last Council meeting, the Council directed staff to look at moving the new well #9 pitiless well unit to the east side of the property the City owns at the intersection of Xeon & Andover Boulevard with the thought of saving some older oak trees. The City Engineer will be providing the Council with a detailed update on this item. I revived the question myself this morning and offer the following comments: 1. A change would undoubtedly have some construction schedule issues for a project that is already out for bid 2. The schedule constraints may add to construction costs or may require a rebid and place the City into an unfavorable bid climate. 3. The City will be obligated to pay for re-engineering the project to make the move. 4. The Dept. of Health will have to review the move. 5. The current positioning of the well unit,while it requires the removal of some trees, is designed to minimize construction costs, minimize impacts to neighboring properties, and leaves the east side of the parcel untouched providing for many options for use of this property in the future. It is certainly the Council's prerogative to move the pitlessunit to the east of the property, and when the cost '\ implications are identified, the Council will have to determine whether the saving of the trees is worth the cost. \_l Jim " \. ,J 6) 5/20/2005 Page 1 of2 James Dickinson '. From: Dave Berkowitz Sent: Friday, May 20, 2005 11 :22 AM To: City Council Cc: James Dickinson Subject: Well #9 Mayor & Council, I am happy to report that the bid openings for the drilling of Well #9 and the Transmission line construction for Well #9 came in below the Engineer's Estimate. An item came up at the last Council meeting about the location of the well and the removal of trees on the City owned Well #9 site. As staff and SEH were laying out the location we took many factors into consideration. The first factor was the preservation of trees. Currently as the plan shows, 5 trees would be removed. There are approximately 35 plus trees on the site varying from 6" to 28". The driveway location was placed far back on Xeon Street in an opening between the trees so as many trees can be saved as possible. The well was located in a position so that the trees provided a screening from the surrounding neighbors and also minimizes the length of the drive which would add additional expense. The plan location also provides options for use of the east side of the property. There is a 1 00'X1 00' area that will not have restrictions on it. The well would need to be moved approximately 85' to 100' to the east to get completely out of the tree area. The concerns with moving the well location are as follows: . "\ . '- i . At least 2 trees will still need to be removed The additional construction costs and redesign will cost approximately $20,000 to $25,000 The construction schedule and critical path is extremely tight for all three projects associated with Well No.9. All three projects piggy back each other so changing the well location could affect the overall schedule and possibly the start-up of Well No.9. The goal is to have Well No.9 operating this fall so that it's ready for the spring 2006 water demands. . The Minnesota Department of Health (MDH) has already reviewed the Preliminary Wellhead Protection Plan submitted with the Well No.9 Project Manual. The Wellhead Protection Area in this plan is based on a certain radius drawn around the current well site. Another Preliminary Wellhead Protection Plan would need to be submitted to the MDH. The MDH would require the well to be re-staked and they would need to review the site again. Drawings would need to be redrawn for the Well No.9 Project Manual and resubmit them as well. There may be additional fees from the MDH for their additional review. This review could push the project back 2-4 weeks. . The easterly portion of the site will not have options in the future. MDH requires a minimum 50' radius around the well and an easement would be needed over the water pipe. I recommend that the well location stay in the current location. Please comment back or call me to discuss the issue. Thank You David D. Berkowitz City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 763-767-5133 C9 5/20/2005