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Home My WebLink AboutCCAC May 16, 2005 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Community Center Advisory Commission Monday May 16, 2005 7:00 p.m. City Hall Conference Rooms A & B Tentative Agenda - Subject to Change 1. Call to Order - 7:00 2. Approval of Minutes - Monday May 9,2005 3. Discuss Field House Usage A. YMCA Usage Update B. Walking Program-Partnership Update C. Rental proposals-Progress Update D. Rental Guidelines-Survey Update 4. Concession Area Discussion 5. Construction Update and Schedule 6. Advisory Commission Open Discussion 7. Other Business 8. Adjournment @ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Chair & Commissioners FROM: Jim Dickinson, City Administrator SUBJECT: Minutes - May 9, 2005 DATE: May 16,2005 Attached are the May 9, 2005 meeting minutes for your review and approval Attachment 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Community Center Advisory Commission Monday May 9, 2005 7:00 p.m. City Hall Conference Rooms A & B Minutes 1. Call to Order-7:00 Attendance: Mike Knight, Dan Terhaar, Devon Walton, Andrea Melberg Thompson, Todd Schoff elman, Linda Blackmore, Frank Kellogg, Traci Wamberg-Lemm, Jim Dickinson and Erick Sutherland. 2. Approval of Minutes - Monday May 2, 2005. May 2nd minutes were approved, with one modification. The minute incorrectly had Linda Black more attending. 3. Review Advisory Commission By-Laws Mr. Dickinson reviewed with the Commission the changes made to the by-laws. The Commission recommended to the City Council that the by-laws be approved as presented. 4. Discuss Field House Usage A. YMCA Usage Linda Blackmore and Jim Dickinson discussed the potential opportunities for the YMCA to utilize the field house for programs and for walking and jogging. The Commission indicated it was important to continue to work with the YMCA. B. Walking Program The Commission discussed the pros and cons of a fee for service walking program. Overall the Commission was supportive of not charging for walking and jogging, but wanted staff to research the potential of business sponsorship, C. Rental proposals The Commission recommended approval of a one year contract with the High School for use of the field house between 3:00pm-5:00pm from mid-September to mid-May at a rate of $30,00 per hour per court, The commission would like staff to use the third court of the field house between 3:00pm-5:00pm from mid-September to mid-Mayas an open-gym program. The proposal from the volleyball club was put on hold; staffwas directed to quantify the number of Andover participants, Staff was directed to send a letter out to the local associations to survey them fro interest in renting the facility, Staff will hold a meeting with the associations at 6:00pm on May 23, 2005, D, Rental Guidelines The Commission felt that the scheduling priority should be Andover based association and schools first, YMCA second and outside Andover groups third. 5, Construction Update and Schedule Mr. Dickinson discussed the construction schedule with the Commission. 6. Advisory Commission Open Discussion The Commission indicated they would like to start discussion on the concessions at the next meeting. 7. Other Business There was none. 8. Adjournment - 08:55pm ly submitted, '--- @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Chair & Commissioners FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Field House Usage DATE: May 16, 2005 Attached for the Commission reference is a draft field house striping proposal. The commission will also be asked to discuss the following items relative to the field house: 1. YMCA Usage Update - Linda Blackmore & Erick Sutherland will update the Commission on discussion. 2. Walking Program Update - Staff has placed calls to some local businesses and local clinics to see if sponsorship of a walking program is desirable. Staff looks at the sponsorship similar to the current advertising in the ice arena, Staffwill provide a further update to the Commission at the meeting. 3, Rental Proposals Update - Mr. Sutherland sent out letters to potential users to survey interest in field house rentals. The letter and contacts are attached. Further progress will be discussed with the Commission at the meeting. 4. Rental Guidelines - Staff has sent out some e-mails to other facilities to gather guidelines being used at those facilities. Staff will present what is received by Monday, Attachments ..., 'ii ~ 3: ~Im~ "" I - -~. " I z ~R El "'.., I z .. C).. ~ b ~ I~ !;!il I .-.-- iJ ";E ,;'1 -.-.--- .' l o I ~ ~~ . I --1 ~ 1 r -:", P' \L9) Vi ~ 4~ f- ~ /\ ~ CJ t 3: ~ ~ /'r~ I ( "~ ~ z S .., '/ P G oj z C n " I ~ CJ\(J1 A W -is ~ ~I~ ~ 2 fo '" . . L./ ~t \lq '" -< ~ B cJ I;'l -i ~ ,,/ nC'l-4 < ~ B 3: ?! . ~i~ F z lij 0 ...." .... I--J CJ-C;ll:; M td ~ ~ .. ~ 3:~ ~ ~ ~ ~n ~ "" VI - C 'Mn :I: !I nl>- r-t;;o ~ ~ ~ ~ ~~ B ~ ~ ~ Ii ~ XI c~.... '" CJ ~ .... z '" P 1 1- ........ -i1i'f\ ( d . .\ 1/ :I> ~~~~ ;a ..I <~< ~;;in z~ ~r a ", (' I ~ ~g i!i ~ 4 lA1t ~-g ~ ~ ~ L : 0\~ ~=~ ~ J!6 < ~.. Ii ; ~ ~ g iiL- ~I / l-... :;j ~ "'Clln ~ I - I--J q~c 3: ~ ~ ~ )( x !ij Z J x E:i w Ul -t is ~ ~ q!:! ~ - --, - '" - ~ ~ ~~2 ~ "' ~ r - '" p~n r::: -..... ~ "' .~\ -il . ~ '/ oj Nr~ '\ )! d i~ fo , ~.. ':':; V Ji \ .) ; "'I~z / o 'r' ~ ~ g - ~>'~~ 1\7 ~ ~ ;!i!~C fr- ~\ ',' 8 ;r~ ~ ~ ~ . r ,~ @Iill Iljiil - "- --- ._oJ .---- ;' ~ 1~1 !!.lil ~~ll l II!!II - "V'CN r ~~ hill ~ 'il Il"lj X i;j ~ uli! '. . I -'. . ~ ~ Uhj; . :..- ; ^ . . I ~ ~ ~Blhl fT1 "'. . ~ II ii .-..,,-. - -< . .~ - '." '" I ". ." .. of". '"'-' Z - -' - . .. ~- D . '-,":. . , ... .- .. .- .' -j . ".." - ~: ...... . . ~ , fT1 . . s ! . . ' ~ Q> (I) '3 ~~ I ~ I - i I " YMCA/COMMUNITY CENTER To: Potential Field House User, At this time the City of Andover is accepting requests for court time in the new field house, located at the Andover YMCA/Community Center. Times are now available from September 1, 2005 through May 31, 2006. All requests' are due no later then Friday, June 3, 2005. Any requests received after June 3, 2005 will be reviewed and fit into the schedule where possible. Once your request is accepted and scheduled, your organization will be required to sign a contract and put down 10% to hold your court times. If you have any questions or concerns, or would like to discuss your request, you are invited to attend a meeting with the Andover YMCA/Community Center Advisory Commission on Monday May 23, 2005 at 6:00pm at Andover City Hall. Please let me know ahead of time that you are planning on coming to the meeting. The field house has three courts that can facilitate basketball, volleyball, soccer, lacrosse, dance and all preseason training for hockey, football or baseball. The courts can be rented individually or we can raise the curtains and utilize the entire facility as one big court. The fees are $35.00 per court per hour, or $105 for the entire facility per hour. If you have any questions or would like to join us at the May 23, 2005 meeting, please give me a call. If you or your group would like a tour of the field house prior to completing your request please let me know. I look forward to working with all of you. Sincerely, Erick Sutherland Recreational Facility Manager City of Andover 763-767-5166 esutherland@ci.andover.mn.us ATHLETIC ASSOCIATIONS Andover Baseball Assoc. Andover Football Assoc. Joe Deitz Terry Boe ,----~ 1318 140th Ave. NW 14376 Quince St. NW ----- Andover, MN 55304 Andover, MN 55304 612-987-8884- 763-754-1610 - Andover Athletic Assoc. . Includes Andover Invaders Soccer Tom Berard Basketball Robert Zdenek 3510 153rd Ave. NW Softball 13819 Eidelweiss St NW Andover, MN 55304 Track and Field Andover, MN 55304 763-427-4328 Wrestling 763-757-4345 Andover Boys Traveling Basketball No. Metro Soccer Assoc. Grant Schmalzer Maureen Hoopes 2120 150th Ave. NW PO Box 250 Andover, MN 55304 Cedar, MN 55011 763-772-0325 Andover Girls Traveling Basketball Andover Area Youth Lacrosse Rex Greenwald Maureen Novak 13951 RedWood St NW 13320 Coral Sea St. Andover, MN 55304 Ham Lake, MN 55304 612-408-1353 763-767-8870 Anoka,Ramsey,Andover Girls Basketball Anoka Juniors Volleyball Mitch Carlson Joy Cipperly 1415 3rd Ave. 14242 Ivy Wood St NW Anoka, MN 55303 Andover, MN 55304 763-422-9672 763-755-9754 (!) C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CJ.ANDOVER.MN.US TO: FROM: SUBJECT: Concession Area Discussion DATE: May 16, 2005 Attached for your reference and discussion are layouts of the concessions area and a brief report of "Concession Menu Ideas". Mr. Sutherland will discuss the attached data with the Commission at the meeting. Attachments 110-.9 ~ r8 -.....I - I VlHV I L r I 0 - . . \1M lOd - - 11\1 130 ~ 1nOA. 1 ~o=' S8NIM~ I 81^~3S OOO=' 3 119-.0 ~ 1117-. ~ ~ II -IGG~ I L~~" I ~ I q NOISS38N ~ )> 0 ...... - ...... I -....I 0 () ~ (S13N\1d .03 ~ 0 I I I -- .If .If 11 II i A I t$ nnn _:\... L .:l~~ "ll I \ I ' I ________r----.J _ .J:L ~- r;# SrG11 ~O.:l ffi.I.. ll.:l illl 'V M , - , ULff ~ aN ll~ ' t S~3ll ~O.:l L____ I S~3111.:l ~3l'VM - - I I I , , jJ' .jJ' I II II I I I ~ 6 0 "T ot+e< 6 1- " 1 I I !J'( I:J , ,.. :JI 32 - - .. - Concessions Menu Ideas E.!l!!!Pment Provided For: Soda (Dispenser) - Pepsi, Diet Pepsi, Mountain Dew, Sierra Mist, Root beer, Brisk-IceTea Bottles - Aquafina, Dole Juices, Gatorade, Sobe, Frappuccino, Milk CoffeelHot Chocolate/Cappuccino Personal Pan Pizza Schwan's Ice Cream - Novelties Popcorn Hot DogslBrats Nachos Hot Pretzels Extras: Candy Bars Apple Slices/Carmel Baby CarrotslRanch Rice Crispy Bars Slushies Cold Cereal Chips Cookies - Baked in Pizza Conveyor Fruit ( @) C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Chair & Commissioners FROM: Jim Dickinson, City Administrator SUBJECT: Construction Update and Schedule DATE: May 16, 2005 Attached for your reference are the minutes from the most recent Contractor Progress Meeting (May 5, 2005) and Owners Meeting (April 28, 2005) I will discuss the attached data with the Commission at the meeting. Attachments ~" .11'.... 5455 Highway 169 ~J lilill!!I!I:lll!l:i!I'III!'1 Plymouth, MN 55442 '49, du' 'itiii:l]h!iI!1!iiil'iiq (Phone) 763-383-7600 C€!NSiRI!CTillrJ (Fax) 763-383-7601 OWNER/CONTRACTOR MANAGEMENT MEETING Minutes of Meeting No. 19 April 28, 2005, Thursday 11:00AM Meeting Andover City Hall Page: Cover Sheet Location: Project No.: 203165 Project: Andover Community Center Here Attendee Company Y/N Initials Name Represented Y James Dickinson City of Andover Y Tom laSalle laSalle Group Y Terry Sparrow LaSalle Group Y Phil Nyvall YMCA of Metropolitan Minneapolis Y Anita Lancello Ridgedale YMCA Y Brian Recker RJM Construction N Greg Schuster Rozeboom Miller Y Jeff Martin YMCA Y Michelle Lenthe Rozeboom Miller Y Eric Sutherland I Dan City of Andover Y Linda Blackmore 1 Jody YMCA The attached minutes reflect the author's interpretation of what was discussed, determined or occurred at the above referenced meeting. If any attendee feels there has been a discrepancy or error in documenting the discussions, please notify the author in writing with in 5 days of receipt of these minutes. Otherwise these minutes will be deemed to be accurate and accepted as written by all parties in attendance. The Next meeting will be held at the following location, date and time: Location: Andover City Hall Date: Thursday, May 12, 2005 Time: 11 :00 AM Prepared By: RJM Construction Signed: Brian Recker/ak Brian Recker Dated: 04128/05 OWNER/CONTRACTOR MANAGEMENT MEETING Meeting No.: 19 Page No.: 1 Project: 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 05 - General Items 01.5.07 Open OS/20/04 I nfonnational Recker reviewed the categories yet to bidlre-bid. These include: 1) Lano3eaping 2) Signage 3) rood Ccr.ice Cquipment 4) Re.~Ie.I\I;o"al Cquipn,enl 5) Window Blinds 2/17/05 - Lenthe stated that she would be contacting Poblacki Signs. 3/3105 - Lenthe spoke with Poblacki. They will be in RMA's office Monday for meeting to review prototypes. Cost estimates will be provided accordingly. RJM to begin process to bid landscaping. 3/17/05 - Lenthe to contact Poblacki again. Recker and Dickinson working on landscaping bids. 3/31/05 - Recker advised the team that the City had agreed to proceed with the landscaping and irrigation with their crews. Lenthe to finalize exterior signage for production. 4/14/05 - Recker to solicit pricing for exterior signage package provided by RMA. 4/28/05 - Recker noted that one price had been received. Once other two are received, a choice for the low contractor will be made. 01.5.14 Open OS/20/04 RMA It was agreed that RMA and the CitylYMCA should continue with final signage package design. 1/20/05 - Lenthe will prepare detail drawings of this sign for the city's review. 2/3105 - Lenthe is working on this. 2/17/05 - No update on this issue. 3/3105 - RMA is working on this at this time. Dickinson stated that Poblacki should be solicited to do this work as Ihe City no longer had resources to perfonn fabrication. 3/17/05 - No update on this item. 3/31/05 - Lenthe provided a couple samples of interior signage and budget costs provided by Poblacki. Lenthe will provide drawings 10 YMCA and they will pursue costs from their vendors. 4/14/05 - YMCA is getting pricing back from Fast Signs and Rainbow. 4/28/05 - A meeting will be set up with Fast Signs 10 confirm plan for what type of signs go at various rooms. 03.5.01 Open 07/08/04 1 nformalional Tenative scheduled completion dates were discussed. Recker advised Lancello that the following dates could be used for the YMCA's information. July 1st, 2005 - Move in equipment July 15th, 2005 - Charter member use July 31 st, 2005 - Owner full use of the facility OWNER/CONTRACTOR MANAGEMENT MEETING Meeting No.: 19 Page No.: 2 Project: 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 08.5.01 Open 10/14/04 YMCAlRMA Lancello mentioned that the outdoor play equipment may require added space at fenced area. Also budgets will be reviewed when addressing the costs for the equipment. 2/17/05 - Blackmore and Lenthe are discussing the needs for the play surface. 3/17/05 - It was noted that netting/fabric would go under the play surface material. 4/14/05 - This contractor will meet with RJM superintendent to review schedule for installation. 4/28/05 - Dickinson requested that a plan of this area be forwarded to him to confirm irrigation layouts. 09.5.01 Open 11/24/04 RMANMCAlRJM Nyvall discussed with Lenthe the construction of the walls at the spa to maintain thermal breaks. Lenthe and Nyvall will continue to review this. 1/6105 - Some suggested details were discussed. Lenthe to provide further information required. 1/20/05 - Lenthe is coordinating the required changes at this area with Seigley. 2/3/05 - Lenthe discussed the process for this issue. A sawcut at this panel can not be done structurally. Therefore, RMA has directed that the vertical insulation be run up the face of precast to top of parapet. Nyvall raised concern as to air at top of space and possible moisture concerns. Lenthe will discuss with Hallberg the potential to perform an estimate of dew point at this area. 2/17/05 - Lenthe to follow up with Hallberg for projected dew point analysis. 3/3/05 - LaSalle emphasized that it was important to see this prior to completion of this work. 3/31/05 - No update for this issue. 4/28/05 - Lenthe noted that she had talked to Hallberg and that they had a software that could analyze the expected dew point at this area. OWNER/CONTRACTOR MANAGEMENT MEETING Meeting No.: 19 Page No.: 3 Project: 203165. Andover Community Center Item No. Description Status Opened Due Action Required By Closed 09.5.04 Open 11/24104 RMA RMA will issue details for a ceramic tile sauna with 4"x4" tile at the walls and 1"xl" tile at the floor with raised cross treads. 12122104 - YMCA decided that they would prefer to use 2" or 3" at the floor, likely the same as used at the pool floor. The 4" tile will be used at the walls and the floor. 116105 - RMA is preparing the RFP. 1120105 - RMA is to issue this RFP. RJM will coordinate the sauna contractor equipment and placement. 213105 - RMA has e-mailed out suggested details for the sauna. YMCA to review these details. 2117105 - YMCA has forwarded information to RMA on suggested details. RMA to finalize details considering this information. 313105 - It was noted that the west wall of the sauna should also be tiled. 3117/05 - Lenthe to issue final drawings for this area based on YMCA's comments. 3131105 - No update on this issue. 4114105 - Lenthe to verify lighting fixture to be used with the YMCA. 4128105 - RJM has received these drawings and will price this work. 11.5.02 Open 01106105 RJM It was discussed that concrete sealer compatibility with waxes should be reviewed. 1120105 - RJM to review with Crosstown as to sealer application and product compatability. 2117105 - Further review of sealer application options to be researched. 313105 - It was discussed that a tinted wax should be available. This item will be on hold until the project is closer to completion. 12.5.02 Open 01120105 City of Andover It was noted that a final dumpster location needed to be determined for the site. Sutherland requested that the YMCA review their proposed dumpster needs so that total dumpsters could be reviewed for final designs. 213105 - Martin responded to Sutherland. Sutherland is meeting with dumpster company to review if the selected area will work for their access. 2117105 - Sutherland noted that he was in contact with Waste Management and would be meeting with them to review proposed locations. 313/05 - Sutherland to provide information to RMA 3117105 - Sutherland provided this information. RMA will be holding on this design until later due to other priorities. 4128105 - Lenthe is currently working on this design. OWNER/CONTRACTOR MANAGEMENT MEETING Meeting No.: 19 Page No.: 4 Project 203165. Andover Community Center Item No. Description Status Opened Due Action Required By Closed 14.5.05 Open 02117/05 RJM Martin noted that he may need to add eye wash stations at the pool mechanical room due to OSHA guidelines. This will need to be verified. 313105 - This will need to be added to the pool mechanical room. 3/17105 - RJM is contacting Hallberg directly to get cut sheets on this product. RJM will provide change estimate. 3/31105 - Recker to provide this pricing. 4114/05 - Martin to send Recker YMCA contact for this work. 4128105 - This work may be done by the YMCA's contact - Boiler Services. RJM will set up jobsite meeting. 14.5.06 Open 02117105 YMCAlRJM Nyvall noted that a ceiling may be added at the kids gym. Nyvall to advise RJM. RJM to review sprinkler lines that have been installed if they need to be raised up. 3/17/05 - RJM to follow up on possible moving of sprinkler line and painting of sprinkler lines. 3/31/05 - 11 was noted that this ceiling would not be added, but that the sprinkler main would need to be relocated. 4128/05 - RJM noted that adding 90 degree elbows to this line may decrease flow rates below acceptable levels. RJM to verify if any can be added. 15.5.04 Open 03103105 RJM RJM to solicit price to paint the mechanical units at the north end of the ice arena. 3/17/05 - RJM has issued this price request. 3/31/05 - Price not yet received. 4128/05 - RJM to follow up on pricing. 16.5.03 Open 03117105 RMA Nyvall raised concerns related to the high stud framing at the pool area near the Kallwall translucent panels. Nyvall questioned if any insulation was required. RMA to review. 3131105 - Lenthe noted thai there was one location that foam insulation may be required at an isolated gap in the rigid insulation. Otherwise, all other areas of insulation was in a=rdance with design. Lenthe to advise Seigley of area requiring foam insulation. 4114/05. Michelle to review with Mike Seigley. 4128105 - Michelle reviewed this area with Mike. 17.5.01 Open 03131105 RJMIRMA Nyvall reminded that the plug strip below the mirror at the locker rooms was to be installed. RJM to follow up. 4114/05 - RFP to be issued. 4128105 - RJM to review with Wright to price this work. OWNER/CONTRACTOR MANAGEMENT MEETING Meeting No.: 19 Page No.: 5 Project: 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 17.5.02 Closed 03/31/05 RJMlRMA 04128/05 Nyvall asked that RMA confirm that a drip edge was specified at the translucent panel sill conditions. 4/14/05 - Lenthe to review. 4128/05 - Lenthe confirmed that this drip edge was specified and reflected in contractors shop drawings. 17.5.03 Open 03131/05 RMA Sparrow reminded that Hallberg should be scheduled to be on site for inspections. Lenthe to coordinate. 4128/05 - These site vis~s have begun. Observation reports to be sent to Hallberg. 18.5.01 Open 04/14/05 Nyvall brought up the issue regarding the acoustical treatment in the pool area. Design for this needs to be finalized. Discussion of budgets for this item to be reviewed further. ~ '1' 1"""'" 5455 Highway 169 ~ iiiliiiiiliWiil!!iii:1!il ; '\'II''T,do,',n.I'ii' Plymouth, MN 55442 Ii :~I l Ili 11[11 ll!lliillilililil .,. "t!' Li'ii)""""'''''' (Phone) 763-383-7600 , 11.";1.0""";",,,,., CONSTRUCTION (Fax) 763-383-7601 CONTRACTOR PROGRESS MEETING Minutes of Meeting No. 54 May 05, 2005, Thursday 9:00 AM Meeting Andover Project Site Page: Cover Sheet Location: 15200 Hanson Boulevard NW Project No.: 203165 Andover, MN 55304 Project: Andover Community Center Here Attendee Company Y/N Initials Name Represented Y Brian Recker RJM Construction (RJM) Y Mike Seigley RJM Construction (RJM) N John Ramer 320-252-9465 Universal Enterprises (UniversaQ Y Robbie FloydlDan Winkel City of Andover Y Michelle Lenthe email Rozeboom Miller (RMA) y Jim Dickinson email City of Andover (City) Y Phil Nyvall email YMCA of Metropolitan Minneapolis (YMCA) N Anita Lancello email Ridgedale YMCA (YMCA) y Terry Sparrow email LaSalle Group (LaSalle) N Tom LaSalle email laSalle Group (LaSalle) N Amy Steege 612-337-5325 Meyer Borgman Johnson (MBJ) N Joe Samuel 952-933-1153 RLK Associates (RLK) N Matt Jensen 651-748-9370 Hallberg Engineering (Hallberg) y Herb City of Andover y David Brellenthin 952-937-9126 W.L. Hall Company y Bill Kanuit 651--406-8242 Pool Construction, Inc. y Brad Barickman RJM Construction y Joe Waren/Mike 651-735-7053 Minuti-Ogle Company, Inc. y Erick Sutherland City of Andover (City) y Steve Nelson 651-905-1601 Master Mechanical, Inc. Y Randy Guthman 7En-550-2936 Wright Electric, Inc. N Joe 320-251--4133 EI-Jay Plumbing & Heating, Inc. N Bill 651-251-1879 Summit Fire Protection Y Jeff 763-434-7693 Crosstown Masonry, Inc. N Tom McDonald 763--416-3201 Kellington Construction y Don Olson 763-755-8923 City of Andover The attached minutes reflect the author's interpretation of what was discussed, determined or occurred at the above referenced meeting. If any attendee feels there has been a discrepancy or error in documenting the discussions, please notify the author in writing with in 5 days of receipt of these minutes. Otherwise these minutes will be deemed to be accurate and accepted as written by all parties in attendance. The Next meeting will be held at the following location, date and time: Location: Andover Project Site Date: Thursday, May 12, 2005 15200 Hanson Boulevard NW Time: 9:00 AM Andover, MN 55304 Prepared By: RJM Construction Signed: Brian Recker/ak Brian Recker Dated: 05/05105 ~ 'If' "."'" 5455 Highway 169 l!~."iil~ 1llllllliil:lllllilllillllll Plymouth, MN 55442 liilibt.A1! I I~H:itU!Unni!'Hii!~ (Phone) 763-383-7600 COr.STRUr:llQr~ (Fax) 763-383-7601 CONTRACTOR PROGRESS MEETING Minutes of Meeting No. 54 May 05, 2005, Thursday 9:00 AM Meeting Andover Project Site Page: Cover Sheet Location: 15200 Hanson Boulevard NW Project No.: 203165 Andover, MN 55304 Project: Andover Community Center Here Attendee Company Y/N Initials Name Represented Y Tad Wikstrom Summit Fire Protection N Darrin E!-Jay Plumbing & Heating, Inc. The attached minutes reflect the author's interpretation of what was discussed, determined or occurred at the above referenced meeting. If any attendee feels there has been a discrepancy or error in documenting the discussions, please notify the author in writing with in 5 days of receipt of these minutes. Otherwise these minutes will be deemed to be accurate and accepted as written by all parties in attendance. The Next meeting will be held at the following location, date and time: Location: Andover Project Site Date: Thursday, May 12, 2005 15200 Hanson Boulevard NW Time: 9:00 AM Andover, MN 55304 Prepared By: RJM Construction Signed: Brian Recker/ak Brian Recker Dated: 05/05105 CONTRACTOR PROGRESS MEETING Meeting No.: 54 Page No.: 1 Project: 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 01 - Field Progress Report 54.1.01 Closed 05/05/05 05/05105 See attached construction schedule. 02 - Request for Infonnation 01.02.01 Open 04/22/04 Informational Please review attached pending RFllog. 03 - Submittals 01.03.01 Open 04/22/04 Informational Please review attached pending submittal log. 05 - General Items 06.05.01 Open OS/28/04 Informational Ongoing Safety Reminders: 3/24/05: Mike reminded contractors to replace guardrails. 417/05: Mike reminded contractors to wear hardhats and remind delivery drivers to as well. 4/14/05: Mike reminded that harnesses are required at lifts being used. 4/21/05: Sparrow noted to review tarp at zero depth entry of pool. 4/28/05: Mike reminded hamesses to be used in JLG's. 27.5.02 Open 10/21/04 Informational RJM reminded all contractors that they are all responsible for clean-up. All parties need to do a better job of cleaning. Dale suggested that each contractor working on s~e designate (1) person for clean up for (1) hour each Friday. This will help control the debris and make for a more safe and productive jobs~e. RJM is not responsible for cleaning behind contractors. 3/31/05: Mike Seigley instructed contractors to clean-up the parking lot by the end of April. 417/05: Mike reminded all contractors to get debris in the dumpster and start c1eaing up the site as sitework will begin soon. 4/14/05: Mike reminded that a clean-up with all trades was being scheduled for Friday. 4/28/05: Ongoing clean-up reminded for all contractors. 5/5/05: Mike noted that s~ework cleanup was continuing this week. All contractors are reminded to continue to move boxes out of building to dumpsters. CONTRACTOR PROGRESS MEETING Meeting No.: 54 Page No.: 2 Project: 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 31.5.01 Open 11118/04 RJM Brian Recker reported that RJM is compiling a completion list for the ice arena. All parties will receive a copy when it is available. 2/10/05: RJM will sort the list to include items that can be completed immediately and re-issue. 2/24/05: The list has been updated and re-issued. 5/5/05: Seigley noted that work was scheduled. Note made that there may need to be some banding to be removed from the old joists. Siegley will verify. Steinbrecher to verify prep requirements for joists and decking in this space. Proper temps should be verified as well. 36.5.07 Open 12/30/04 Informational Jim Dickinson reported that there were some concerns about prevailing wage reports that have come in. Jim will be calling a few contractors to work out some of the issues. 2/3/05: Jim will be following up with the contractors regarding prevailing wage issues. 2/10/05: No update. 2/17/05: Dickinson stated that things are going well on this item, but will continue to monitor. 2/24/05: No update. 3/10/05: Jim reported that some new requests have come in that he will be talking to the contractors about. 4/21/05: Jim reported that this is continuing. 37.5.02 Open 01/06/05 RJM Jim Dickinson reported that some embed plates in the precast panels had staining coming down the panel. RJM to identify and have these painted. 3/31/05: Brian Recker reported that he made a list of issues and is meeting Hanson Spancrete tomorrow. Working to schedule the work for next week. 4/7/05: Hanson is working on the list. 4/14/05: This work is continuing. It was noted that surface rust would need to be cleaned off during the final panel wash by Hanson. 4/21/05: Sparrow noted that there is a location at the west precast wall where a box is to be infilled. 5/5/05: This is yet to be removed. 41.5.03 Open 02/03/05 Informational Erick Sutherland asked if the Ice Rink Manager's office could be ready for use by June. RJM reported that this should not be a problem. .REMINDER. CONTRACTOR PROGRESS MEETING Meeting No.: 54 Page No.: 3 Project 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 42.5.04 Open 02/10/05 City of Andover Jeff with Crosstown asked if the building would need a lock box for the fire department. Robbie reported that it was already in. Dan Winkel reported that there would also need to be (1) installed at each end of Mainstreet. Location to be determined. 2/17/05: No update on this issue. 2/24/05: No update. 3/3/05: RJM to coordinate with the Fire Department on location for additional lock boxes. 4/28/05: Dan noted to contact Robbie at time this is ready. 44.5.01 Open 02124/05 Crosstown Masonry Herb reported that there is a crack in the concrete floor in the corridor near a floor drain by the fieldhouse. Crosstown to review with Herb after the meeting. 3/3/05: Jeff will address this hairline crack. 3/10/05: To be reviewed at the end of the project when the concrete is sealed. REMINDER 46.5.06 Open 03/10/05 Crosstown Masonry Jeff with Crosstown has a sample of colored mortar for Michelle to review. 3/17/05: Samples were not approved. Jeff is preparing new samples to review next week. 3/24/05: New samples are available for review today. 3/31/05: RMA to review today. 417105: RMA reported that sealant should be used in lieu of mortar. Crosstown to get samples for review. 4/14/05: Jeff had a question to confirm with Lenthe and would then proceed with samples. 4/28/05: Jeff to get samples at site. CONTRACTOR PROGRESS MEETING Meeting No.: 54 Page No.: 4 Project: 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 48.5.05 Open 03/24/05 RMA Dave Bitker questioned the framing details at the sauna ceiling. RMA noted the recent RFP for the proper details as the ceiling is actually tile. Michelle to make adjustments to the RFP and re-issue. 3/31/05: No update. 4f1105: RMA will have RFP available by next Thursday. 4/14/05: RMA to issue pricing documents upon verifying the light fixture with Phil Nyvall. 4/21/05: Lenthe brought drawings to the meeting. RJM to distribute. 4/28/05: These have been distributed for pricing. 49.5.05 Closed 03/31/05 RMAlHallberg 05/05/05 Terry Sparrow asked if Hallberg had made some electrical verifications for misc. items. RMA to follow up with Hallberg. 4f1105: RMA has talked to Hallberg. 4/14/05: Michelle noted that Hallberg was scheduled to review site tomorrow. Hallberg to provide report for distribution through RMA. 4/21/05: It was noted that there were some damper issues to review. 4/28/05: Recker to contact Hallberg to set up on-site meeting to review damper locations and wall ratings. 5/5/05: Herb noted that he had received the information he required for this issue from RMA and Hallberg. 50.5.03 Open 04/07/05 RJM Phil asked if a hoVcold water faucet could be added to the easl wall in the pool area. The faucet should be recessed. RJM to price. 4/14/05: Recker working on this pricing. 5/5/05: EI-Jay has this faucet on order. 50.5.08 Open 04/07/05 RJMlI nformational Herb noted that the City was working on landscapinglirrigation design and that the work will need to be scheduled/coordinated with the City. 4/14/05: Randy reminded that the electrical lines would need to be reviewed prior to trenching. 4/21/05: Dickinson noted that this work would begin around mid-May. It was noted that the head design was such that it would not spray directly on the building. 4/28/05: Reminder to coordinate this next week. Mike to firm up schedule with City of Andover. 5/5/05: Seigley is coordinating this work with Kevin and Terry with the City. CONTRACTOR PROGRESS MEETING Meeting No.: 54 Page No.: 5 Project: 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 51.5.01 Open 04/14/05 EI-JaylMasterNVrightlSummit Mike reminded all that all fire stopping of rated wall penetrations was to be completed immediately due to upcoming closing of ceilings. RJM also sent a letter to pertinent trades regarding this item. 4/21/05: Herb noted that this work had not been proceeding very quickly. RJM noted that if this work did not begin and continue satisfactorily that RJM would need to begin the work. A letter will be sent to affected contractors by RJM confinning this direction. 4/28/05: Herb mentioned that they were making progress on this item. 5/5/05: Seigley and Herb noted that progress on this item was continuing. 51.5.04 Open 04/14/05 Dave with W.L. Hall noted that the next delivery of curtainwalls was schedule for April 19th. Other required deliveries include: -Playscape -Pool Area -West Entry 4/28/05: W.L. Hall is putting together a comprehensive schedule for deliveries and installations. 51.5.05 Open 04/14/05 Terry noted that the following should be reviewed: -Cracks between planks at ceiling at kids gym - to be reviewed. -Caulking of joints. 5/5/05: Sparrow noted that the ceiling paint in the kids gym should be checked for proper coverage. 52.5.04 Open 04/21/05 RMA Herb noted that access is needed to electrical panels of the pool mechanical room. Currently there is ductwork on either side of these panels. This will need to be resolved. 4/28/05: Herb noted that the state electrical inspector approved access to these panels. Michelle will provide suggested access solution. 5/5/05: Lenthe to provide details for proposed access (ladder system). 52.5.05 Closed 04/21/05 RJMlMaster Mechanical 05/05/05 Herb asked that the compressor unit for the ticket area be reviewed for location. 4/28/05: Wright to propose cost to move electrical at this change. 5/5/05: This unit is being moved as proposed. 52.5.07 Open 04/21/05 RJM/AII Herb noted that there seemed to be debris at the loof that needed to be cleaned. Recker will review with Seigley. 4/28/05: RJM is working on this clean-up at this time. 5/5/05: RJM has been working on this item. CONTRACTOR PROGRESS MEETING Meeting No.: 54 Page No.: 6 Project: 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 52.5.08 Open 04/21/05 RMAlHallberg Herb questioned Lenthe of any possible change in rating classification at the 90 ton refrigeration unit due to the amount of refrigerant. Lenthe will review with Hallberg. 4/28/05: Michelle noted that Hallberg is checking into this issue. 5/5/05: No information yet received from Hallberg. 52.5.09 Open 04/21/05 RJM Sparrow noted that some paint seemed to be peeling from the ductwork in the kids gym. RJM to review. 4/28/05: RJM noted that the areas of peeling duct were manually removed due to runs. Painter on site noted that they were cleaning duct prior to painting. 5/5/05: Sparrow suggested a bonding test be performed. 52.5.10 Open 04/21/05 RJM Sparrow noted that some paint appeared to be flaking from the sealant at wall comers. RJM to review. 5/5/05: This may be resolved at this time. To be verified. 52.5.12 Open 04/21/05 RJM Nyvall asked to be notified at time the boilers are started. 52.5.13 Closed 04/21/05 Wright Electric 05/05/05 Sutherland will be adding a couple outlets to the ceiling area of the Area A lobby. 4/28/05: Only one outlet will be added. 5/5/05: RJM to issue a change estimate for this. 53.5.01 Open 04/28/05 RMA Don noted that gas company should review final plan for dumpster storage due to its proximity to the gas meter. Michelle will contact Minnegasco. 53.5.02 Open 04/28/05 Don noted reminder for final sprinkler testing when drops are installed. Dan noted that preliminary test already performed was adequate to continue sheetrocking ceilings. 53.5.05 Open 04/28/05 Master/Steinbrecher Herb noted that the ductwork outside of the mainstreet soffits may need attention due to appearance. This is to be reviewed. 5/5/05: RMA's direction is to tighten up this insulation and paint it black. CONTRACTOR PROGRESS MEETING Meeting No.: 54 Page No.: 7 Project 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 53.5.06 Open 04128/05 RMA It was noted by Wright Electric that there may be clearance problems with the recessed can lights at B203. Michelle will review. 5/5/05: Wright to issue a proposal for this change. Lenthe will try and verify the light fixture types. 53.5.07 Closed 04128/05 04128/05 Herb noted that he was agreeable to modifying the locations of the smoke rated walls at the laundry room, as long as agreeable to RMA. 5/5/05: Lenthe confirmed that RMA agrees to this modification. 53.5.08 Open 04/28/05 MBJ/CrosstownlRMA It was noted that review of the concrete topping of the second floor was needed to ensure proper bonding. 5/5/05: RMA will have MBJ respond to the structural implications of this issue. RMA to also address concems of areas not bonded to precast. 53.5.09 Open 04128/05 Crosstown Masonry Crosstown will patch holes at north wall of mechanical room for ice arena and the openings leading to snow melt pit. 54.5.01 Open 05/05/05 RMA Lenthe noted that there may be information forthcoming for variable speed exhaust needed for sauna. RMA to forward information. 54.5.02 Open 05/05/05 All RJM reminded all to pay attention to the finishes being applied throughout the buildling. Care must be taken not to damage these finishes. 54.5.03 Open 05/05/05 Sutherland questioned the mats near the door behind the basketball standard(s). Currently there are not mats to be installed directly on the door itself. This may need to be changed to include a mat at the door. 54.5.04 - Closed 05/05/05 05/05/05 Minuti-Ogle noted that the colder night time temperatures may cause a concern for the sheetrock finish at the area "Cn administration area only. The other areas of sheetrock installation are not of concern per Minuti. This area will be reviewed after the heat is tumed on. 54.5.05 Open 05/05/05 It was confirmed that the roofing manufacture~s representative will be back to the s~e to perform a final inspection for warranty. This will occur when all work at the roof is completed. 54.5.06 Open 05/05/05 EI-Jay The corrosion protection of the gas lines at the roof need to be verified. CONTRACTOR PROGRESS MEETING Meeting No.: 54 Page No.: 8 Project 203165 - Andover Community Center Item No. Description Status Opened Due Action Required By Closed 54.5.07 Open 05/05/05 RJM It was noted that there is an additional mechanical unilthat will need to be painted. RJM to confirm this cost. 54.5.08 Open 05/05/05 Master Mechanical Sparrow noted that the access doors to the east mechanical unit over the cardio studio do not appear to be closing properly. Master to review/repair. 54.5.09 Closed 05/05/05 05/05/05 It was confirmed that the sruppers will have a 1" lip, extending past the face of the precast wall. 54.5.10 Open 05105/05 RJM/Advanced Sparrow noted that there are some sharp edges with the ceramic tile at the locker rooms. This is to be verified. 54.5.11 Open 05/05/05 RMA Sparrow noted that the opening in the stair #1 landing at the rain water leaders may need to be modified due to safely issues. Lenthe will review. 54.5.12 Open 05/05/05 City of Andover Herb questioned the oversized opening for the large duel passing through the precast floor in area "N lobby. Herb commented that this may need to be filled in due to fire ratings. Herb will review further. r~m<<~~m~m0~ PO> ~ Q)O:s.<<Ql~=O~C(l) () <'OJ ::Ie: m(l)Ul 3c.....:::1 -l O:::::S '- a......CDmlD<Dm_......roo--. <: _ a. "" Ul=:T:::::!....... __::J~:::::!.Q:I::J _ - :::. ~~~b'b'fj>2,~~Qa~ ~ ~ ~ 0 I~' ~ ~ ~ ~ ~ m m a. 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'" I "':l' )> ~~ ::u ,,~ m ;!~ )> ~~ )> I "'C 0 0 r- ::u 0 0 s: ~f ~~ :;!r: ~. C I T Y 0 F CD NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Ch,;, & Comm;,,;on= ~ FROM: Jim Dickinson, City Administrator SUBJECT: Advisory Commission Open Discussion DATE: May 16, 2005 This agenda item is intended to provide an opportunity for each Commissioner to bring forth data or ideas for discussion or fro staff to research.