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Home My WebLink AboutCC April 6, 2004 CalltoOrder --' Following EDAMeetingbeld. at 6:00 p.rn, Pledge of Allegiance " , , Resident Forum , a.ResponsetoStudenfLoiteringCoircern - Engineering AgendaApproval, ,', ",', ',.' ,.' ,',' ,"" ' " Presentation of A wardIBolton & MenklWaterTreatment Plant/99-15 - Engineering 1. . Approval of Minutes ~ (3/16104 Regular) , ConselltIterns 2, ,Approve PaymentofClaims- FinanCe 3., Approve Plans & Specs/OrderAdvertisemertt for Bids04-9ICtossto\VU Meadows-Engineering 4, Approve Plans& Specs/Order Advertisement for Bids/04-2/2004 Mill & Overlay - Engineering 5. . Approve 9uitCl~im Deed/Ci.ty View FarmlEmergency Vehicle Turnaround ,h' Engineering 6. Approve No ParkmgResolutlon/90-20/Round Lake Blvd (CSAH9)andI57 Avenue (CSAH20)- Engineering "',,' .'. . " , '. ',' , " ' , ApprOve Prqject Engineer's Certificate of ApprovaI/99-15IWat~rTreatmentPlant - Engineering Declare Costs/Order Assess(ilentRoll/02-49/Woodland Estates 4th Addition - !Engineering ,',' 9. Approve Vacati9lJ ofDrain~geEasement!City ViewFann" Plimning 10. Approve FinalPlatlOakviewPark - Planning II. Approve FinalPlat/Oakview park 2ndAddition~Planning '... " ',' ..' .". ',,' '. . 12, Approve Conqitional UsePennitlIn-home Beauty Salon!2343135thAve. NW-Planning 13, ApproveCon~ition::tllJ sePennit AmendmentfNatllre? s Run/N ew T ownhome Design ....c Planning 14. Adopt Resolution Changing Polling Place (Precinct #7)- Clerk" 15, Adopt R~soIution Appointing }IlPP A Privacy Official and. Contact Person -Administration 16.. Approve On-Sale 3~2% Malt Liquor License Renewal/W oodland Creek Golf Course -Clerk Ii ApproveLbtSplit/5~0 - 177th Avenue NW -Planning DiscussionItel11S' , ,. 18, Award. Bid Package '1& 2/Reject Bid Category 2B/c;ommunityCenter- Acimiiiistrqiion 19. Acknowledge COIl)munity Center Ice Are,na Manager Position, qonL-Administration .' " 20,ConsiderRllzoningR-4toSC(Shopping Center)/CVS Ph!innacy/1374,8 Round Lake Blvd.- Planning 21. Consider Conditiqnal UsePermit/DrivecthroughlCVS Pharmacy/3631BunkerLakeBlvd. -Plqnning , 22" consider Preliminary Plat/Sophie's Manor/l 021 Crosstown Boul()vanlNW;ConL-Plqnning 23. ConsiderRezoningIR"l to RA/Woodland Estates 6lhAddition- pianning" 24, ConsiderrreliminaryPlatIWoodlandEstat~s6th Additiou-"-Planning ',', ..,' , ',,' " 25. Accept Fe;'tsibility Report/Order Plans & Specs/04-13IVMB Through Proposed W oqdland Estatesi 61h Addition- Engin~ering ,,' '" , ',' ','" ,,', ,,' ".., , ,,' 26" Consider Sketch Plan/Country Oaks West/ll 0 1 161 st Avenu~ NW" Planning 27, .Location Update/01-5/Skate, Park Eq!lipm;ent- Engineering 28, Consider New Trail Construction Projects for 2004, Cont -Engineering' 29: Approve Extension of Contract/04-1I2004 Sewer Study, Cont,- Engineering '30. qonsider Tax AbatementApplication - Adl1lin.istration ' o o o @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: David D, Berkowitz, City Engineer SUBJECT: Response to Student Loitering Concern - Engineering DATE: April 6, 2004 INTRODUCTION At the March 16, 2004 City Council meeting Mr, Teny Tobiason informed the Council that students from Andover High School and others have been smoking and loitering in the wooded ' area next to his property during school hours. He is concerned about the fire potential in this area. DISCUSSION Staff met with Captain Dave Jenkins, Jeny Hansen (Andover High School Principal), Tom Redmann (Supervisor of Sites and Grounds, Anoka Hennepin School Dist), the High School's Liaison Officer and Teny Tobiason (resident) to discuss loitering and smoking that has occurred in the wooded area near Mr. Tobiason's property. The school district is looking into installing a six foot fence along the west side of Hanson Boulevard NW along the High School property, They are also using means of deterring students from gathering in this location. The Sheriffs Department continues to question students loitering in this area and staff is working with Mr. Tobiason on educating the neighbors regarding the potential fire danger due to smoking in the dense wooded area, ACTION REOUIRED No action is required at this time. Staffwill continue to work with all parties involved, Respectfully submitted, c;)~0. David D. Berkowitz cc: Mr. Teny Tobiason, 1970 - 14Sth Ave., Andover Jeny Hansen, Andover High School, 2115 Andover Blvd, NW, Andover Tom Redmann, Anoka-Hennepin School District 11, Bldg. & Grounds Dept. 2727 N, Feny St" Anoka, MN 55303 Dave Jenkins, Anoka County Sheriffs Dept. o o o 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members John Erar, City Administrato~ David D, Berkowitz, City Engineer Presentation of AwardIBoIton & Menk/Water Treatment Plant/99-15- Engineering April 6, 2004 INTRODUCTION A representative from the firm of Bolton & Menk will be at the City Council meeting to present the award that the City of Andover and Bolton & Menk received for the Water Treatment Plant, Project 99-15, Attached is a description of the award. Respectfully submitted, {J~CJ,~ David D. Berkowi:z - - 6' Attachments: Description of Award cc: Jon Peterson, Bolton & Menk, Inc., 1960 Premier Drive, Mankato, MN 56001-5900 ACEC/MN - American Council of Engineering Companies of Minnesota The Awards Competition o The engineering excellence awards are presented annually by ACEC/MN to recognize engineering achievements, which demonstrate the highest degree of merit and ingenuity. Entries are judged on the basis of uniqueness and originality; future value to the engineering profession; social, economic and sustainable design considerations; complexity; and exceeding the owner's/c1ient's needs, ACEC/MN awarded an "Honor Award" to the City of Andover and Bolton & Menk, Inc. for the design of the new water treatment facility. Brief Description: Bolton & Menk, Inc" Partners with the City of Andover For Design of New Water Treatment Plant New Water Treatment Plant Construction, City of Andover, Minnesota The City of Andover, Minnesota, retained Bolton & Menk, Inc., to lead the design team for a new water treatment facility. The new plant was meant to consolidate the treatment and distribution of Andover's water at one source, remove iron and manganese from the water supply, lower the amount of arsenic in the water and mesh aesthetically with the rest ofthe municipal campus. o The construction of the new facility was completed within the overall project budget and within an extremely tight deadline. The new facility provides treatment, storage and control functions along with educational space for community and school groups. This facility will meet the present and future water requirements forthe City of Andover as well as provide a focus for community outreach, o C:\Documents and Settings\DaveB\LocaJ Settings\Temporary Internet Files\OLK14\ACEC MN Awards Competition Description J,doc o CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and City Council CC: John Erar, City Administratc#f FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: April 6, 2004 INTRODUCTION The following minutes have been provided by TimeSaver for Council approval: o March 16, 2004 Regular Meeting DISCUSSION Copies ofthe minutes have been e-mailed to Mayor Gamache and Councilmembers Orttel and Jacobson with hard copies provided to Councilmembers Knight and Trude. ACTION REOUIRED The City Council is requested to approve the minutes listed above. Respectfully submitted, {L:L' ()~ Vicki V olk City Clerk o (]) o CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator Jim Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: April 6, 2004 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $94,614,30 on disbursement edit lists #1-3 from 03/19/04 thru 03/30/04 have been issued and released, o Claims totaling $389,233,19 on disbursement edit list #4 dated 04/06/04 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The And9ver City Council is requested to approve total claims in the amount of $483,847,49, Please note that Council Meeting minutes will be used as documented approval. 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Q , >:: ..:1M 0. ..:IHf-< riI"ZHrx.~f-<..:I" S , ..:I ~ 0 ..; H ~::E: <<lQ H ~::E::><~ , ~ H I>: 01>: UQ '/Z/Z/Z UO ~ , III U'" 0. U rilZriI~:':M..:I1:irill>1ri1!:;:':ZI>: 0. 1>1' 1>1 ~g cJ CIl ZO~ ~OH f-<~f-< CIlrilO ..:I ..; ~: Z ..:I riI rtlUrtlO 0::>rtlFO;rtlFO;rtlH0C1l ..:I U rtl ..:I ZN 1>1 Q "rtl"'l>:o.NlIlo.~"'~UI>:";rtl ..; rtl Z' 0 ..; H'-. I>: I>: ~N ..:I ..:I 0 Q Q E:i :.: :.:, rtl ..; CIl'-. 13 S r-I N 0\ N 1.0 0\ 0 M r-I N,M N Mo::tI M ~ ~: :::> E-< u'" OOO'lQOriNOOOQOOOO 0 ..:I 0 ";0 ~ ~ r-iNM~o;;jIo;;jIo:;t<LO\.DI.D\Or---r--r--co E-< III Ill' III E-< o o o (!) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administratof FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/04-9/Crosstown Meadows - Engineering DATE: April 6, 2004 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 04-9, Crosstown Meadows. DISCUSSION The Crosstown Meadows development consists of 16 lots on 3.99 acres, which is located east of Crosstown Boulevard between 14151 Lane and 142nd Avenue NW, The plans and specifications for the construction of the municipal streets and utilities were .previously ordered by the City Council and have been completed. A copy of the plans and specifications are available in the Engineering Department for review. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 04-9, Crosstown Meadows. Respectfully submitted, (J~0( David D, Berkowitz ./ Attachments: Resolution cc: Kodiak Homes Inc., 8512 1241h Ln, N., Champlin, MN 55316 o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 04-9, CROSSTOWN MEADOWS. WHEREAS, pursuant to Resolution No. 041-04, adopted by the City Council on the 1st day of March ,2004, the Citv Enaineer has prepared final plans and specifications for Project 04-9 for Crosstown Meadows. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 6th day of Aoril , 2004 , NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 11 :00 AM, Mav 10 ,2004 at the Andover City Hall. MOTION seconded by Council member City Council at a reaular meeting this 6th Council members favor of the resolution, and Council members said resolution was declared passed. and adopted by the day of Aoril , 2004 , with voting in voting against, whereupon CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o o o o CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members John Erar, City Administrator~ David D. Berkowitz, City Engineer l:5I>1> CC: FROM: Jason J. Law, Civil Engineer III SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/04-2/2004 Mill & Overlay - Engineering DATE: April 6, 2004 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 04-2, 2004 Mill & Overlay. DISCUSSION As part of the City's ongoing street maintenance program, each year the streets in the most need of repair are milled and a new layer of bituminous is paved over the recycled base materiaL The areas identified for reconstruction this year are Kiowa Terrace, Valley View Estates 2nd Addition, Lakeridge, Lakeside Estates, Cedar Crest Estates, and Cedar Crest Estates 2nd Addition, The Mill and Overlay budget in the 2004-2008 CIP has $736,820 ear marked for this project. The initial Engineer's Estimate prepared for this project determined a total estimated project cost for the aforementioned developments of approximately $995,000 (includes a 5% construction contingency), Due to the increase in estimated costs compared to the CIP budget, staff decided to have a Base Bid and several, Alternate Bids to ensure that at least a portion, if not all, of the project can be awarded with this bid. The Base Bid for this project will include the following developments: Kiowa Terrace, Valley View Estates 2nd Addition, Lakeridge, and Lakeside Estates. Kiowa Terrace and Valley View Estates 2nd Addition will include the construction of surmountable concrete curb and gutter, which will be assessed to the benefiting properties. Bid Alternate 1 will include Cedar Crest Estates. Bid Alternate 2 will include Cedar Crest Estates 2nd Addition. If these areas are not awarded this year they would be included in next years Mill and Overlay program. o o o Mayor and Council Members April 6, 2004 Page 20f2 A third alternate will be incorporated into this project. Alternate Bid 3 will include paving 8' wide trails and the basketball court at Prairie Knoll Park, This alternate is not included in the 'estimated cost in the 2004 CIP for the Mill and Overlay project (not included in $995,000 Engineer's Estimate). BUDGET IMP ACT The street reconstruction will be funded from the Road & Bridge Fund. The concrete curb and gutter construction plus a relative percentage of the indirect costs associated with the concrete curb and gutter construction will be assessed to the benefiting properties. Alternate Bid 3 will be funded from the Park Dedication budget for Prairie Knoll Park. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 04-2, 2004 Mill & Overlay in the areas of Kiowa Terrace, Valley View Estates 2nd Addition, Cedar Crest Estates, Cedar Crest Estates 2nd Addition, Lake Ridge, Lakeside Estates, and Prairie Knoll Park. ectfully s bmitted, ~ ason J. Law Civil Engineer III Attachments: Resolution o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 04-2 ,FOR 2004 MILL & OVERLAY IN THE AREA OF KIOWA TERRACE. VALLEY VIEW ESTATES 2NU ADDITION, CEDAR CREST ESTATES, CEDAR CREST ESTATES 2NU ADDITION, LAKE RIDGE & LAKESIDE ESTATES WHEREAS, pursuant to Resolution No. 040-04 , adopted by the City Council on the 1st day of March , 2004 ,the City EnQineer has prepared final plans and specifications for Project 04-2 for 2004 Mill & Overlav WHEREAS, such final plans and specifications were presented to the City Council for their review on the 6th day of April. , , 2004 , o NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m, April 28 , 2004 at the Andover City Hall. , MOTION seconded by Councilmember City Council at a reQular meeting this 6th Councilmembers voting in favor of the resolution, and Councilmembers and adopted by the day of April , 2004 , with voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor o Victoria Volk - City Clerk o o o (3 CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members John Erar, City AdministratOl~ David D. Berkowitz, City Engmee;IDJ> CC: FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Approve Quit Claim Deed/City View Farm/Emergency Vehicle Turnaround - Engineering DATE: April 6, 2004 INTRODUCTION This item is in regard to accepting the Quit Claim Deed for an easement for an emergency vehicle turnaround in City View Farm. DISCUSSION As a condition of the approval of the final plat, the association documents were to include language that the responsibility of the homeowners association to maintain this emergency vehicle turnaround throughout the year, But for the City to use the turnaround an easement was necessary from the homeowners association, Attached are the deed and the location of the turnaround. ACTION REQUIRED The City Council is requested to approve accepting the Quit Claim Deed for an easement for an emergency vehicle turnaround, Respectfully submitted, ~/~ Todd J. Haas J ,/ Attachments: Quit Claim Deed & Location Map o o o STATE DEED TAX DUE HEREON; $ I" sr Date: /11 ~ (H- /?, '0:n'f Corporation to Joint Tenants QUIT CLAIM DEED FOR VALUABLE CONSIDERATION, MJB Custom Homes, Inc, a Minnesota corporation, Grantor, hereby conveys and quitclaims to City View Farm Homeowners Association, Inc, a Minnesota corporation, Grantee, real property in Anoka County, Minnesota, described as follows: Outlot A, City View Farm, Anoka County, Minnesota together with an easement for an emergency vehicle turnaround purposes over and across the parcel legally described as follows: The South IS feet of the East 70 feet of Lot 5, Block I and the North IS feet of the East 70 feet of Lot 6, Block I, City View Farm, Anoka County, Minnesota together with all hereditaments and appurtenances belonging thereto. The consideration for this deed is $500.00 or less. Check box if applicable: o The Seller certifies that the Seller does not know of any wells on the described real property, o A well disclosure certificate accompanies this document. o I am familiar with the property described in this instrument and certifY that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. MJB CUSTOM HOMES, INC. Byd/YJ ~ / Affix Deed Tax Stamp Here Its: President STATE OF MINNESOTA ) :ss. ) 8 RONALD S. BlACK ~ .JJ Notary Public , Minnesota ~ - - ,- MY' cOmmission Expires January 31. 200 ,. COUNTYOFANOKA The foregoing instrument was acknowledged before me this I Z- day of March, 2004, by Sean McDonald, the President of MJB Custom Homes, Inc,,<r-Minnesota corporation, on behalf of the Corporation. :t: ) Il f (, , ~{ ~/i~ Signature of Person Taking Acknowledgment o Check here if part or all of the land is registered (torrens). THIS INS1RUMENT WAS DRAFTED BY: Ronald G. BlaCk, Esq. TERPSTRA, BLACK & MOORE, LTD. First National Financial Center, Suite 102 812 Main Street Elk River, MN 55330 (763) 441-7040 TAX STArnMENTS FOR TIlE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOUlD BE SENT TO (INCLUDE NAME AND ADDRESS OF GRANTEE) City View Farm Homeowners Association, Inc, 6621 21 4th Avenue Elk River, MN 55330 f:\clients\r~blmjb.531\quit claim deed,doc 1 ..l~': o O'/~;:;;:j j ":;""" o I I I I I r- -l- I ~i ,-, ~- 0> 1-- .~~ .~ it ).- I )- .( .( .;,; :: -~ I $~ u- -~ I 0 C) I !:;: :;'( "" LoJ v - C2 1-- .(, I 1-- , (/) ,- <( , ;,: ,- I-- ~ -. '" ~- I .~ :) ~ 0 {) '-' , ,- I-- -. I ~- :) 0 {) I <( V Q ~- <( I --! CITY I L'~ <( f- a ...J t- :::l 0...,.",,"" , / / ./' ~ a ~ < '" ~ :J' ;:' ~ ~ ~ "~ '" Q , " J '.... . " '...- d >: .m <J...1~ <",,'fJ:Pa , 0'71;'00 '-2~::. <:r ~ __ I - I I , r-NORlli UNE OF Lor 1, BLOCK 1, MlS('s SECOND AocrnoN / i'I 89036'00' 'E ' / 155.13 .16.00 I L ") ~ v. \ ^ tr:"-I (""' C-' c-- VV L_I~L_ ......; ^ r'\'r'\lllf\l\ I nUUI I lVI' \ A1r'\"" I ^, J, VVVVUlJ"'II'fJ r:.-I"'\I Je)ll I ^ r , V'VI \ I rl nL ,--1. ~ ~ 133RD 1"'''''111" l..nl'u... '- UlH QUARTER CORNER OF ---1 ?5.,OQ;--- ,,-souT!:t UNE OF LOT 1, Bl.OCK 1, E..~" ~cnON J2, Ly J~~ " , c.t.f) ~ ~ D ~~9 ~,9~;.W :. .Ar WE!SE'S ~~NO ADDITION ~NlA~(ji S~2f'L.C::,:C:~~T ~, " 75 /' -- - - - - - - - - - - - ~ -l I I I I :5 I I g I I I I L~__~______~ I r= N89"36'OOME" 41.9<4- ~ T~99 ~ r~----------~--I <1 Q I' , I ~ I 2 ,'''- ' " '. 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City Engineer Approve No Parking Resolution/90-20/Round Lake Boulevard NW (CSAH 9) & lsih Avenue NW (CSAH 20) - Engineering April 6, 2004 FROM: SUBJECT: DATE: INTRODUCTION This item is in regard to approving a resolution designating No Parking on both sides of Round Lake Boulevard NW (CSAH 9) & 157th Avenue NW (CSAH 20). o DISCUSSION With a new traffic signal that will be installed at the intersection of Round Lake Boulevard NW (CSAH 9) and 157th Avenue NW (CSAH 20), no parking will be allowed on both sides of roadway. Attached is a memo from the Anoka County Highway Department as to the portions of roadways that require the posting, ACTION REOUIRED The City Council is requested to approve the attached resolution designating No Parking on both sides of Round Lake Boulevard NW (CSAH 9) & I 57th Avenue NW (CSAH20). Respectfully submitted, ~L~ all Attachment: Resolution & Map o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ALONG BOTH SIDES OF ROUND LAKE BOULEVARD NW (CSAH 9) & 157TH AVENUE NW (CSAH 20). WHEREAS, no parking will be allowed along Round Lake Boulevard NW (CSAH 9) from 1500 feet south of 15ih Avenue NW (CSAH 20) to a point 1500 feet north of 15ih Avenue NW (CSAH 20); and WHEREAS, no parking will be allowed along 15ih Avenue NW (CSAH 20) from 1000 feet west of Round Lake Boulevard NW (CSAH 9). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate the no parking zone. Adopted by the City Council of the City of Andover this 6th day of April , 2004, o ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o o , ":(t~/\:J:1 {, "",y' ,\,;,."" , ,', ,:, ).':il;,'~,,!;:,',':.::, ~':::I/::);'>' \ ,'\" "'\',',' J''''.',:",,' / ;:!',',i" :;:";'i;,~i::,}";,,,,:'i' ,ii,"::" COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD, NW., ANDOVER, MINNESOTA 55304 (763) 862-4200 FAX (763) 862-4201 March 31, 2004 Jane Roso TrafnQ Elllllneering MaDager Number of pages including this cover sheet 1. TO: City of Andover Todd Iiaas FAX: 763-755-8923 FROM: Jane Rose Phone -763-862-4231 Fax -763-862-4201 RE: No Parking Resolution - Project 02-609-13 Todd, I, Project 02-609-13 rcc!uires II no parking resolution on CSAH 9 (Round Lk. Blvd.)lTom 1,500 feel south oreWI 20 (157111 Ave,) to a point 1,500 feel north ofCSAH 20 OS7'" Ave,). It will also require a no packing resolution 011 CSAH 20 (j57lb Ave,) from 1,000 feet west ofCSAH 9 (Round Lie. Blvd,). Please submit this resolmioll to the City Council for approval. Sincerely, Ql(K/(/J Jane Rose 1'Jaffic Bngineoring Manager MAR 31 2004 14:29 Affirmative Action' Equal Opportunity Emplover 763 862 4201 PAGE. 01 . ,- ""cAO~w" I' "I I...' E"'A~f -' ; IC5k:.:. =-~'llIi ~ I gf':7;"f'."// K:f~~dr;-iT/~~cf ,~~ ,1,- . I I I I ~h~"'1J.,:l:.R';-, .4, '~, ' " I "w7/- ~''>...~, F1' j, 5' . 'f ! "I I <,,-':,,""'3 ' 'A " rlH --- ,'0 ',II I1TT ....' Ij, ,2, ., I~'.!"';-""":"" :: ' "'."~~ : ;--~ ~~ " ~'l., . W I ~~~, '. cs~~s' ~ 51~~ILI I ' O<f_~ -----.,' ~, /C I 'f.~sJ3'~~ -.p.so'tF:::'~ "'11, 5' It>I~I' ".'J ,- 'c-I-"-c -_....~. ~,\\ '" ",6 I, N'-.., ~ /1 ,;f .. ~~. T'!--J I tPrr~ 'I' 'I)::'I,\,I';"'//,,'-r- '4 .'oO'.l;,<I!.' ,,> f+- L-:- " ;f;:r,P"S4 H,!. , ~'I,V[,<o ''''Il' I 4 ~~oO'/l 'I "'O<.~. r-'\'. '~~O-" -, f=-J l:l i ":' L t- l 't.I~O:' o~'If-- 'I ,~O..\ ~''',' I " '~D ~'=~ ~ -I JJ'';''I ':C kP.r-:: - " --; n/"~/V~o~~lr~:C.~': -- -?V~ f---f, m ",.:~'rf.c:.! 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",i,;.> ~. -, '~'" , '.~ ,o.~. /, .' 0 " ~ .. \.-:::: AA~'''' d, # ~ ': ~ r~--7~ ; " /~'U\ -!- '.... ,,\' I . ;,'..../ __ ,EST:..ATGSS . --~~ I ))r-)..J.r;' "V"""' E$T,4: 'I!I '.' fIJ f,! , ~ ~-~, n...., Lo, ,. ..,:r---- i - ..f.... "':. "" I ~_, . l rj).... I _ b~ "I ~;.J ..,'0, 'C-<!. > o ~~~stA~ oVa .II ~l~ol' / -"1 il ~)=A"IT ...1'\\4.,_ o 4";"" ~J4 ~.,- . o o o o o (j) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administratot FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Project Engineer's Certificate of ApprovaI/99-15/Water Treatment Plant - Engineering DATE: April 6, 2004 INTRODUCTION Bolton & Menk, the City consultant for the Water Treatment Plant has inspected and approved the construction of the facility. The warranty period for the plant began back in October of2003 and will commence in September 6f2004. DISCUSSION The Water Treatment Plant is providing good quality water for the residents of Andover. The contractor continues to work on warranty items as they arise, ACTION REQUIRED The City Council is requested to approve the Project Engineer's Certificate of Approval for Project 99-15, Water Treatment Plant. Respectfully submitted, Q~0, David D. Berkowitz .,/ Attachment: Project Engineer's Certificate of Approval o c o PROJECT ENGINEER'S CERTIFICATE OF APPROVAL As Project Engineer for the City of Andover. Minnesota (Owner), and as a Registered Professional Engineer in the State of Minnesota, I do hereby certify that I have inspected the construction on this Water Treatment Facilitv project performed by Rice Lake Construction Group (Contractor) and find them accomplished according to the plans, specifications and duly authorized change orders. I do hereby approve the above-mentioned improvements and recommend acceptance of this work. (If applicable: approval is subject to the attached "punch list" of minor corrections which should be completed by November 25.2003.) THE WARRANTY PERIOD BEGINS October 1. 2003 AND ENDS September 29.2004. l\jf'-f(05 Date , pJc:- Bolton & Menl<. Inc. Firm I HEREBY CERTIFY THAT THE WORK DONE BY THE ABOVE-MENTIONED CONTRACTOR HAS BEEN ACCEPTED BY FORMAL COUNCIL RESOLUTION DATED Mayor (SEAL) Clerk o o o (!) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administratorl' FROM: David D, Berkowitz, City Engineer SUBJECT: Declare Costs/Order Assessment Roll/02-49/Woodland Estates 4th Addition- Engineering DATE: April 6, 2004 INTRODUCTION The City Council is requested to declare the costs and order the preparation of the assessment roll for Project 02-49, Woodland Estates 4th Addition. DISCUSSION The Woodland Estates 4th Addition development project has been completed and the project costs are being assessed to the developer in concurrence with the 429 assessment process. The initial estimate of the assessment amount identified in the feasibility report for this project was $22,425.57 per lot. The final assessment is $18,767,69 per lot. After declaring the costs the assessment roll will be prepared and presented to the City Council for approval. ACTION REQUIRED The City Council is requested to approve the resolution declaring costs and directing preparation of assessment roll for the improvement of sanitary sewer, watermain, storm sewer and streets for Project 02-49, Woodland Estates 4th Addition. Respectfully submitted, 0J~~ CO. David D. Berkowitz A_broent" Re'OI~n, Lette, from ~OP'" & A"""ment Lksheet cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake, MN 55304 o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STORM SEWER AND STREETS FOR PROJECT 02-49, WOODLAND ESTATES 41H ADDITION, THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $ 1,013,238,67 plus $17,640,00 for seal coat, and the expenses incurred or to be incurred in the making of such improvement amount to $543,038,57 and work previously done amount to $0,00 so that the total cost of the improvement will be $ 1,573,917,24, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1, The portion of the cost of such improvement to be paid by the City is hereby declared to be $53,734.40 the amount to be assessed against benefited property owners is declared to be $1,520,182,84 2, Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of!,! years. The first of the installments to be payable on or before the 15th day of April 2004, and shall bear interest at the rate of~percent per annum from the date of the adoption of the assessment resolution, 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation; as provided by,law,and she shall file a copy of such proposed assessment in her office for public inspection. 4, The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof, MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 6th day of April , 2004 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o April 1, 2004 Mr,David Berkowitz Oty Engineer CITY OF ANDOVER 1685 Crosstown Blvd, NW Andover, MN 55304 RE: WOODLAND ESTATES FOURTH ADDmON ASSESSMENT ROLL Dear David, I received your fax of the assessment worksheet for Woodland Estates Fourth Addition, It is my understanding that this will go to city council on April 6th to declare costs and order assessment roll. We accept the construction cost for the Woodland Estates Fourth Addmon. o We renew our objection to the percentages which have been added on to the construction costs, itemized as final expenses, This was equivalent to one percent of street, three percent of storm sewer and street, three percent administration, one percent assessing and a haff percent for bonding. I also object to the seal coating that is mentioned in other costs. With a ruling expected soon by the Anoka County Disbict Court, I would request that the city expressly acknowledge, as with other projects that have dosed out during the pendency of the lawsuit, that the court's ruling be fully applicable to these final special assessments. If you-have any questions or comments, you can contact me at 763-427-7500. Si~erely, 4L{;"7 ~' f' \ " I ( ,tW)llu ' Byron Wetlund Exec 'e Vice President bmd o cc: Gary Van Oeve - Larkin Hoffman ~.~~;'j.~~2 \..:: :~...:'~::; ~~.~:: }"i~~:-,. :':t~~t. :\~;':::".'':'"'' :. '~-;:j~l.... ; -{~.'~ \ ~.2~.,-'::.\; ,~'\', ' -,," ..;. ., t' 'I ,\\...\1 .\'.:,(:'..:;~'.::'j~,'''''''....\'_I:'):'.,....';:_~;''..Y\;', ..:: APR 01 2004 12:26 7634270192 PAGE. 02 o Other Costs Seal Coating City Costs: (Includes expenses multiplier) Total Amount to be Assessed Assessment Rate per Unit Feasibility Report City Project 02-49 Final - Andover Special Assessments 17.640 SY Bike Trail - Off-Street Street extra-width for On-Street Bike Route Sanitary Sewer Over-sizing/Extra-depth Watermain - Deferred Assessments Watermain - Over-sizing Expenses City Cost Sub-total $1,520,182,84 81 22,8858% $ 1,00 $ 17.640,00 $ (4,414,50) $ (5,479,14) $ (18,630,30) $ (2,404,55) $ (12,798.60) $ 110007,31\ $ (53,734.40) $ 1,520,182.84 $ 18,767.69 Unit $ 22,425,57 Unit 12716-01 o Assessment Rat Calculations 1 Sanitary Sewer o o Final Construction Cost Less City Cost Total Cost Plus Expenses 22.8858% Assessable Sanitary Sewer Cost $ 338,034.85 = 81 2 Watermain Final Construction Cost Less City Cost Total Cost Plus Expenses $ 4,173.27 per Unit 22.8858% Assessable Watermain Cost $ 222,206.15 = 81 3 Storm Sewer Final Construction Cost Less City Cost Total Cost Plus Expenses $ 2,743.29 per Unit 22.8858% Assessable Storm Sewer Cost $ 243,889.69 = 81 City Project 02-49 $ 3,010,98 per Unit 2 $ 293,710.72 $ (18,630.30) $ 275,080.42 $ 338,034.85 $ 196,026.40 $ (15,203,15) $ 180,823.25 $ 222,206.15 $ 198,468.53 $ $ 198,468.53 $ 243,889.69 12716-01 o o o 4 Stre ts Final Construction Cost Less City Cost Total Cost Plus Expenses Assessable Street Cost $ 387,261.63 = 81 5 Seal Coating Future Seal Coat Cost 22.8858% $ 4,781.01 per Unit Assessable Seal Coating Cost $ 17,640.00 = 81 6 Trunk Watermain Area Total Area Charge $ 217.78 per Unit Assessable Watermain Area Cost $ 67,035.36 = 81 City Project 02-49 $ 827.60 per Unit 3 $ 320,618.52 $ (5,479.14) $ 315,139.38 $ 387,261.63 $ 17,640.00 $ 67,035.36 12716-01 o o o 7 Trunk Sanitary S w r Area Final Area Charge Assessable Sanitary Sewer Area Cost $ 42,668.16 = 81 $ 526.77 per Unit 8 Bike Trail Final Construction Cost Plus Expenses 22.8858% Note: Trail is 100% City Cost Assessable Bike Trail Cost $0.00 81 $0.00 per Unit = Assessment Summary 1 Sanitary Sewer 2 Watermain 3 Storm Sewer 4 Streets 5 Seal Coating 6 Trunk Watermain Area 7 Trunk Sanitary Sewer Area 8 Bike Trail 9 Watermain Connection 10 Sewer Connection Assessment Rate per Unit Woodland Estates 4th Addition City Project 02-49 4 $ 42,668.16 $ 4,414.50 $5,424.79 $ $ $ $ $ $ $ $ $ $ 4,173.27 2,743.29 3,010.98 4,781.01 217.78 827.60 526.77 2,146.00 341.00 $ 18,767.69 12716-01 (J) o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratoflfc.-- Will Neumeister, Community Development Directorut/er-- FROM: Andy Cross, Associate Planner .1']70 SUBJECT: Approve Vacation of Drainage Easement/City View Farms - Planning DATE: April 6, 2004 INTRODUCTION The City Council is asked approve the vacation of 23 square feet of a drainage easement on the above referenced property. o DISCUSSION In January of2003, the City of Andover received the applicant's preliminary plat for City View Farms, a 7-10t single-family subdivision on Round Lake Blvd and 133rd Lane. One of the garages on the plat had to be moved to conform to a setback requirement. This resulted in the garage intruding upon the drainage easement surrounding the property. Because a further relocation of the garage is impractical, the City has agreed to promote a vacation of the portion of easement onto which the garage is intruding. The vacated easement is 23 square feet (.0001 acres) and is on the south border of Lot 1. See attached property survey. The Engineering Department has reviewed the proposed easement vacation and determined that the 23 square feet of the existing easement can be vacated without impacting drainage or utilities in the surrounding area. ACTION REOUIRED The Council is asked to approve the proposed vacation of easement. Attachments Resolution Location Map Property Survey Respectfully submitted, o /7~ Andy Cross CC: Sean McDonald, MJB Homes, 6438 Riverdale Drive, Ramsey, MN 55303 o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION GRANTING THE VACATION OF EASEMENT REQUEST OF MJB CONSTRUCTION TO VACATE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT OF LOT 1, CITY VEW FARMS WHEREAS, MJB Construction has requested to vacate a portion of a drainage and utility easement located on Lot 1 of City View Farms, legally described on Exhibit A dated March 23, 2004, and; WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested subject to the following conditions: 1) That the request is subject to a sunset clause. If the City Council determines that no significant progress has been made within the first twelve months from the approval date the resolution shall be null and void. Adopted by the City Council of the City of Andover on this 6th day of April 2004. CITY OF ANDOVER ATTEST Michael R. Gamache, Mayor Victoria V olk, City Clerk -2- Easement V acat ion Exh ib it .- \0<( .- MJB CONSTRUCTION 6438 Riverdale Drive N. W. Ramsey, Minnesota 55303 ~ <J'\J ~ ("'" .9op 0 ..5; u6" 0 '-2& 00" ,.. \ --- 1-; -;C)r'\ h..,n....d \ LJ I ^" IC LJ""\I'lL- "I \ ^ I I ~. y v . n n S 89036'00" W 119.13 Cl v .s:::~ ~ v v -- a o v v I!) Lm.Sr..: ~ v- _~.s::.s::. 1 oot~ vOOo ctriZ en ="q- \ ~~ \ ~ ~ \ 3: v, -~ "., " 41.94 > , , \ \ , --' CD --------- W 10 v..... .s:::v ~v -- a", vO> c,....: ="q- LrJ ~~ <( , --' o OLD 0""": Om ...q- g 10 Z ~~ VJ VJ V 0 3:v I / Cl -7 "'- ::) () LL 138.99 \ S89'36'00"W \ \ South Lot 1, line of Block 1 ') L.. PROPOSED EASEMENT VACATION DESCRIPTION o I 110 1 I I I 110 -....... -...;..::::l. - 0 () o v- W .SCD o 00 Oft .0 010 <.Ob o z ~ VJ~ 00 w--' <( f-- () _..J f-- ::) () The south 7.50 feet of the east 45.00 feet lying west of the east 41.94 feet of Lot 1, Block 1, CITY VIEW FARM, Anoko County, Minnesoto according to the record plat thereof. Vacated easement contains 23 sq. ft. = 0.001 acres RECEIVED MAR 2 4 2004 ~ VACATED EASEMENT CITY OF ANDOVER I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the lows of the State of Minnesota. '3/'23/04- Cn . topherson, MN License No. 18420 -:3 _ Date / ) N I 1 INCH = 20 FEET BOOK _ PAGE_ I 11 ~a~anson ... A~s:~,Y~c. C1vrt Engineer's OM lond SI.lI'"'ViI!!Yors ~1 lJU'ston A~. AnclkG. Ihwsoto. ~ 763-.0427;:,~- -''''J'"~)( 763-.0427-0520 Job !-la.: 2522.49 0'/190 !-la.: 252249 [Xhib1/~ LI t; ~ ~ 05 Ql .~ -l.... ;:; ~ .;:: j:: .~ 6 Co 11l <JI (,i) LU ,l::! I'll Cl z ::E: ~ :J <JI S a: LU t> ... ::;: a: .l!l <JI LU ::J IT: ~ LU f- f- LU C ~ z z <{ ~ 11.I Iii :J LU @ W LU u... Z f- --' 0 LU IT: LU f- LU LU W f- W a: 3 a: LU f- ~ <JI <JI ~ D aA1S 3)1"'" aNnOl! z~ Ji::i ~':5 c " IV i"=' 6:.:& II; ..~ g N N 0 II cD ~ ;... ~ 1;) ~ g, Gi ~ ~ 1'i ~ '" - ~ i (II '" '" ..." " '" Q. '" ~ ~ ~ -1-- .!!l -0 e '" >- <D 2: ol 00 C;C a.~ '" '" E E -00 <D- "C .E O<D u.c: <D- ~- >-0 =e "'0 C):,w <Dm -0 ml;: o"ai e> JQ 0 -~ --0 caS! ro"5 -o~ -00 eo m<D 00.0 '2-0 8"'5 ~~ g~ .0> OlO 0..0 ~ '" <D-o ,f;<D o e -gg mg <liE >-00 ~2l ~g <Ii 00 o.e "'0 ~~ mE - ~ Ji~ ",.- ~~ 00_ -0", <D.c: <D- -0-0 ~~ 'Eo o e 0>- ~.o E ~ e~ ;;~ <D'" aJ!! 8~ uoo c:E <D- .8'0 ool!! m<D .c:oo E::J ~ ai Ole eo 0.00 oom ;S~ ~~ -o<D <D.o ~.9 0-0 ~<D 0.-0 e e ,2J!:! 10 .~ Eo o e - .S <D .c: f- jB o Z o o o @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ . ./ Will Neumeister, Communitylnevelopment Director iM:!t-- FROM: Courtney Bednarz, City Plann~ SUBJECT: Approve Final Plat/Oakview Park Addition - Planning DATE: April 6, 2003 INTRODUCTION The City Council is asked to approve the final plat of the project to be known as "Oakview Park". DISCUSSION The final plat is found to be substantially in compliance with the preliminary plat and applicable ordinances. The attached resolution itemizes the remaining steps before the final plat can be released to be recorded at Anoka County. Trail Access to Drake Street NW The developer has acquired property sufficient to construct a trail connection to Drake Street NW. The outlots traded for this connection will be required to be combined with the adjacent properties before building permits will be issued in the development. Minor Adjustment The language on the final plat has been adjusted to include dedication of the park land. ACTION REQUESTED Please adopt the attached resolution approving the final plat. Attachment Resolution Final Plat (Full Size in Packet) .0;; Cc: Emmerich Development Corporation 1875 Station Parkway NW o o o CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION APPROVING THE FINAL PLAT OF "OAKVIEW PARK" LOCATED AT 1374 161sT AVENUE NW (P.I.D. 14-32-24-31-0003) LEGALLY DESCRIBED AS: The West Half of the West Half ofthe Northeast Quarter of the Southeast Quarter ofSectionl4, Township 32, Range 24, Anoka County, Minnesota, except Parcel Number 59, Anoka County Highway Right of Way Plat No. 20. Also the West Half ofthe West Half of the Southeast Quarter of the Southeast Quarter of Section14, Township 32, Range 24, Anoka County, Minnesota. WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Oakview Park", and; WHEREAS, the Developer has presented the final plat of Oakview Park, and; WHEREAS; the City Engineer has reviewed such final plat for conformance with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Oakview Park contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal and engineering costs as determined by the City Engineer. 3. The developer shall provide an escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site grading is completed, a letter from the developer's engineer that lots are graded according to the approved grading plan. 4. The final plat shall not be signed by the Mayor and Clerk until there is an executed Development Contract & all associated fees, escrows and bonds have been paid. 5, Developer is responsible for obtaining all permits from U.S. Army Corps of Engineers, DNR, LGU, Coon Creek Watershed District, MPCA and any other agency that may be interested in the site. 6. The final plat shall conform to the drawing stamped received by the City of Andover March 11, 2004 except so as to be modified to include dedication ofthe park land from the approved preliminary plat. 7. Park dedication shall be a combination ofland and cash as shown on the approved plat and subject to the park dedication requirements of City Code 11-3-7. 8. The trail connection from the southern cul-de-sac to Drake Street NW shall be constructed at the developer's expense and a credit towards the park dedication fee will be given to the developer for the work that is done. 9. Trail fees shall be paid on a per lot basis based on the rate in effect at the time of preliminary plat approval. 1j o o 10. Outlots A and B shall be combined with the adjacent residential properties from the Cambridge Estates Second Addition and Chesterton Commons Third Addition before building permits will be issued within the development. Adopted by the City Council of the City of Andover this _th day of April, 2004. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk I I , o . - ~ I L \ J J f- 161ST AVE . 1 ( _ \1/;;y--, /' ' ~Z~III~ ~~.~~I r-;~ :: . ~~~ ~\- , I I11II =- '. ~ EB ",,'<..../1 T t=1IS 1'~~ ~I~~~ 4~, p ~ [~~~ 111111 ~. . . ~~~ :J ~ 5-IJIlT ,~'-- . o G '~~/lfR;;r-.- - . . I~() ff I g= . ?<1~::1 J ~ / '1 I I I I I I I I / / ~ =. ):::2 f- = P.J ~r- F y '--'---.{ / . r- - r-r- -- "'-~/- ~ "-~ :: ~ ~~~\ ~' ?_~r 161ST AVE '/ . ( 1f-. I--' I- I- ,- I- - ) - = = ~ I I I ~ ~ o Project Location Map -1-- . .--<r' . 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"~:\:,:.:. . ::.:'~ ~~~ , ~ ~ ~ .~ ~ ~. . .5 0 ~ n ~ i .~ '" :: ~ ;:; '.: .:. '.: .<;. ~~? ": '.: ':. (': ;:., ::) 1S ~ " > ~ ~ ~ ~ -., ~ ~ ;l' '" :.) ::) :t i~: ::' :~; ::! .... I .:'. ~ 1 . ::. N89~rJ"w ..'-'<<00 , i \ ,c.., j ~ e /: .",,-. i ~,/ i .... = I "' / ~ '/ ' : '..ll!'.!..~'_'~~,} I~ I" 1ft :': .0::. i1i ;:! r!l ; ~, ::; ::) ':. ;:: ..:. '" :~; ~;; ;:: ':. ~ ~()() ()O _ . C:...., z-< -""'0 .~ -<." o (;j"'~ .N)>.O o o o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratorNt- . j Will Neumeister, Community 'Development Director ~ Jon Sevald, Planning Intem(f:> FROM: SUBJECT: Approve Final Plat/Oakview Park 2nd Addition/1422 161 st Avenue NW - Planning DATE: April 6, 2004 INTRODUCTION The City Council is asked to approve the final plat for Oakview Park 2nd Addition. DISCUSSION The final plat is found to be in compliance with the preliminary plat and applicable city ordinances. The attached resolution itemizes the remaining steps before the final plat can be released to be recorded with Anoka County. Attachments Resolution Location Map Final Plat ACTION REOUESTED The City Council is requested to adopt the attached resolution approving the final plat. Respectfully submitted, ~8rwJQ Jon Sevald CC: Mike Quigley, Emmerich Development Corporation 1875 Station Parkway Andover, MN 55304 Timberlane Homes, 14050 Lincoln St. NE, Suite 100, Ham Lake, MN 55301 0) o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R -04 A RESOLUTION APPROVING THE FINAL PLAT OF "OAKVIEW PARK SECOND ADDITION" FOR EMMERICH DEVELOPMENT CORPORATION ON PROPERTY LOCATED IN SECTION 14, TOWNSHIP 32 RANGE 24 (PID 14-32-24-32-0009) LEGALLY DESCRIBED AS: That part of the Northwest Quarter of the Southwest Quarter of Section 14, Township 32, Range 24, described as follows: The North 463 feet of the East 270 feet of the Northwest Quarter of the Southwest Quarter of Section 14, Township 32, Range 24, Anoka County, Minnesota as measured at right angels to the North end East lines thereof excerpt Parcel No. 60 of Anoka County Highway Right-of-Way Plat No. 20. WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Oakview Park 2nd Addition'" and , WHEREAS, the Developer has presented the final plat of Oakview Park 2nd Addition; and WHEREAS; the City Engineer has reviewed such fmal plat for conformance with the preliminary plat, and approves the final plat with the following conditions: 1. 0 2. 3. 4. 5. 6. 7. The City Attorney presenting a favorable opinion. Security to cover legal and engineering costs as determined by the City Engineer. The developer shall provide an escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site grading is completed, a letter from the developer's engineer that lots are graded according to the approved grading plan. The final plat shall not be signed by the Mayor and Clerk until there is an executed Development Contract & all associated fees, escrows and bonds have been paid. Developer is responsible for obtaining all permits from U.S. Army Corps of Engineers, DNR, LGU, Coon Creek Watershed District, MPCA, and any other agency that may be interested in the site. Park dedication fees shall be paid in the amount of$6,600.00. Trail fees shall be paid in the amount of$I,602.00. Adopted by the City Council of the City of Andover this 6th day of April 2004. ATTEST: CITY OF ANDOVER Michael R. Gamache, Mayor Victoria V olk, City Clerk o -2- o o o Oakview Park 2nd Addition 1422161st Ave. NW g "" ~ , ii -3- "" ,_West 1/4 CQrotN' / s.c.14- T:J2N, R24W. , , ~#J'~'L . " ~ . . 500'23'19"W......./ 33.00...-.... -~ I I I I ) ~ \~~ \ - ~ ,- -, ,';) ~/ [,": ~_ D.,"': e - --....... ~ I I I ~:: ~ \.'\.. I ,'- ;:~.. J<,\ .. \ --- ... .. .... 1 I .. .. _ ~ (.~: I ........... ~~::... .... :',,' :~':' ,,:' ;,~, ---- ,l,.'...' ...l...... ..~'1-.. "'::." ..t~../ "::.. ,!.... !:....... .-:~: .-:~:'/~~:..s; \ ~ ::..~'~ ) ~ , l..l~ " "- "::,: :~: "''''''0' "",..,.. ....,..", "" " ",-:. '" :::: . .~ ~ .:5~,.~. "oa~~ ~~<I)..,.. ~-~": llJ ~~~~ c t ~ \..._--......."'" ~... tll ..l ~ '" "- ,.... ~ :~ '., '" ::: ~:=j: ',- '. ~....~ .. OAKVIEW PARK 2 :'::Ju:;tyh'igh~':::,y cf ~';"::.y P!::.t :'tc. -------,---- ,-------- \""- ........,;'...:.:..:-...,.. ----------'.. .~ :;: :.:: =; ...., ,:1:::,:::';".--::' ..". " ...--__. '.' n..."..". _ S 88"40'45- E _ Eost 1/4 Comer -_, s.c./4, TJ2N. R24lv. \ , , , , ,: , -~ ,,_NOTlh Un" Nwr/4Swr/4 //" S<Je.14, T.J2N. R24W. ~ N01"19'15"[ 588'4045 [ 270.04 ,/ 5",m"9'W '10 00 _____E X C E P TI 0 N ________________ [ :::~.. 1"';; 27.00 /....:~. '8 .......,..-- 8 S88.40'45~E 2~4.2B 8 l' . '1/" ' _. . \/ I ~ 2J9.54 I <;:) \, 1 " rr..j\;-- -----------:-------_~7----.J--":_I.v \ 1\ "'''''''"74.7J : I ~ : .:.:':~r1:>~~O . : I~ 2 20 I "~6'7:::S.>.. : jg I . 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I;;; IIQ 18 ,,/: v/ ~ J. \ .... ,_- 588'40'45"[ 270.04 161ST AVENUE N_ W, " ,---(COUNTY STATE AID HIGHWAY No. 588"40'45"[ , 15.92 '~-::::'~'l'I..::::j J'19..,...:~~1 " sao'2 11.00 It 'f " , ';,q\ tP. \ , , --~ '" <; " ~ ~ g t:- 0> t..,~ ~. <:> <:> '" ~ ~ " '" " ~ <; " '" . r- I 1 I 1 1 I 1 1 20 1 " " '" " 4 .. 1.....,________ 588'40'45"[ 270.04 , , \-South Lin!!' of th" North 4/S.J.OO fctJt NWI/4 $'In/4 \ .~:~.~~:; R;:Wr e ~~. ~ '" -,-' ' I\;....~F~ : ;; , ~ ," c C) H :''': C) i'!~; ",' ". r-,"....~;\~~) -.1-- .."..", .."...- I' [:[]!T:~::"..j ,-, -- -- -- -- -- -- -- - 4-- . ~ o ~ ~,~ <:Ii:... .. . ~,;:! o;lit<.i ~<:~ , / t:- O> <; ~~ <:> ~ GRAPHIC SCALE ~_~ 't SC.ALX IN FEEt 1 Inch 40 feet NOTES: FOR THE PURPOSCS OF THIS PUT THE NORTH LINE OF THE NORTHWEST QUARTCR OF THC SOUTHweST QUARTER OF SEC. 14-TJ2N-R24W IS ASSUMED TO HAV~ A BEARING OF saa.40'45"E, <; " '" II 5- r- --I -5 10-, . I I ,-10 ___1...1 Li___ I l I I I 'I I I ORAINAGE AND ffflUTY EASEMeNTS ARE: SHOWN THUS: BEING S FEET IN WIOTH AND ADJO/lilNG LOT LINES. AND 10 rF:!T IN WIDTH AND ADJOININ RIGI-fT-OF-WA'Y UHES UNLESS OTHERWISE SHOWN ON THE PUT. o - DENOTEST/2 INCH BY' 14 INCH IRON PIPE MONUMENT SET. MARKED WITH A PLASTIC CAP INSCRIBED "RLS 1 942 t ". . - DENOTeS MONUMENT FOUND o - DlNOTCS ANOKA COUNTY MONUMENT _ 8- Do - - OlNOTE:S RIGHT OF ACCESS omfCA TCO TO ANOKA COUNrY o o o C!3) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratOljtv Will Neumeister, Community Development Director l.JL FROM: Andy Cross, Associate Planner 1-i?C SUBJECT: Approve Conditional Use Permit/In-home Beauty Salon/2343 135th Ave NW- Planning DATE: April 6, 2004 INTRODUCTION The City Council is asked to approve the Conditional Use Permit request for a beauty salon at 2343 135th Avenue NW. Approval of the request will allow the applicant, Mrs. Shanin Garbow, to conduct a beauty salon business out of her house at 2343 135th Avenue. DISCUSSION The application complies with the requirements set out in chapter 12-8-9 of the City Code: The attached salon floor plan shows where the salon will be located in the house, as well as the location of the salon and safety equipment. The applicant has also submitted an application to the Minnesota Department of Commerce for full state licensure. The salon will have only one chair. The applicant has indicated that there will be no signage to begin with, but is aware that a sign permit will be required if she wished to erect an identification sign for her business in the future. Hours of Operation The applicant has indicat<;d that the hours of operation will be from 10:00 AM to 6:00 PM. Planning Commission Recommendation The Planning Commission voted unanimously to give a favorable recommendation to this Conditional Use Permit request. Staff Recommendation Staff recommends approval of this Conditional Use Permit. ACTION REQUESTED The City Council is asked to approve this Conditional Use Permit request. o o o Attachments Resolution Applicant's Letter Salon Floor Plan Diagram (2 pgs) Location Map City Code 12-8-9 Planning Commission Minutes Respectfully submitted, 7/,,~~ Andy Cr ss Cc: Shanin Garbow, 2343 135th Ave NW, Andover, MN 55304 -l!...- o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO, A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF SHANIN GARBOW FOR A HOME OCCUPATION BEAUTY SALON TO BE OPERATED OUT OF HER RESIDENCE AT 2343 135th AVENUE LEGALLY DESCRIBED AS: Lot 6, Block 2, Hidden Creek East, Anoka County, Minnesota WHEREAS, Shanin Garbow has requested a Conditional Use Permit for a home occupation beauty salon to be operated out of her house on property located at 2343 135th Avenue NW; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Chapter 12-8-9 of the City Code: WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council the approval of this Conditional Use Permit request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Conditional Use Permit on said property permitting a home occupation beauty salon to be conducted that meets all city requirements subject to City Code 12-8-9 and City Code 12-10 and the following: 1) The hours of operation are limited to 10:00 AM to 6:00 PM. Adopted by the City Council of the City of Andover on this_day of April, 2004. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -3-- o February 23rd, 2004 o o To.Whomlt May Concern: This letter is a written request for a Conditional Use permit. I wish to open my own beauty salon in the home. I have 10+ years of xperience in the salon as well as teaching at Regency Beauty Insitute. where I still substitute. My husband and I recently had our first child and I want to stay home with her as she grows, The salon would allow me to be with her and also bring in an income for our family. I will be open on an appointment only basis and do not plan on doing any advertising, ~sically referrals. I do not anticipate any traffic or parking issues as I will only have a small, 1 chair salon for myself and will not have any employees; This has always been my goal, to do something that I love for ajob and be home with my children. . ~~~ ~:~~ ~~COE)S~ion, ~i~GarbO~ I -4- ~~g ?< ~~~A 1A~~ PAGE. 02 SALO~ FLq..ORPLAN L NAM~F SALON .. ---r D ~ 2--hA Mi2 lllJ ~ (II III { V\.. /"1 Total Floor Space (from salon floor plan below) square feet Total Reductions (from calculation at right) - \~ 1; square feet o square feet T ota I Work Sp a ce (TaaI Fbor Sptal) rrirIJs (TaaI Recluctins) = Calculate any Reception. Restroom and Supply areas which are part of the salon ftoor space: Reception Area = --Square feet Restroom Area =~square feet Supply Area = square feet Total Reductions 1 ' square feet Prepare a diagram of the salon floor plan, using the Sample Floor Plan and the Code Letters attached. Each square below equals five square feet If your salon is larger than 50 feet by 50 feet, attach additional pages to show complete lIoor plan, 6~. rrP.\ "'~' " 1 ^ . 6.....=, __ 1_ - q\k' --1-.--'7 ,1'I--r.:3 J ~D I ~~~I1"'/j~ I '.'0 f r;' .; 7' l.- /A ..;~~ -r -, - ~.'" ." '\ - -....;. -- "- t-: -" 'v ' - ,. I--- -.. / - I i \J/ ~~ /1\ - - ~I_. I I . , . I U. n l)r:;~ .-.;: Jt::P i ~ ...... (-..J -.... I I . I I \D - @ o oJl ~ -"=-""" ... ,- ~. @) ~-- --., 1 " . ~ 0 @ . ", __'~P:_' -:1-- r::;:J !~~(l~ ~ - -,.;- --1/ \....__ ," .--, I rj ",:~~ ! J :... ~~i\ - \ '.: J i ." " . ~ ..' , '.G~ 'j '\,.' L~~, , -5- I . . . Rei'dA eJ.^e,Lt f tv.( ~ I r;:~yV\ J", ~DOW\.) -" I ! ",]fi .... I ': ~? -. . . 1>\>\1\ N. . ....I- .., ."'''-. gc.f,.'ic1 ~a... ~ v~ l II"" ~5tn. c.....~ ) . o o o S AM P L E'" F L 0 OR .p LAN I \. (' Residence Area (laundry Room) [$] c Residence Area (Family Room) \i \ l \ \ p I CODES TO BE USED A. Chair B. Sink C. Covered Metal Container (soiled towels) D. Counter (station) E. Dryer F.Cabinet (clean linen) G. Cabinet (supplies) H. Chair (waiting) I. Table J. Table (manicure) K. Toilet L. EntrancelExit (specify the area that the door leads to) M. Ventilation (designate type of ventilation) N. Air Conditioner O. Heater (hot water) P. Desk Q. rife Extinguisher R. Waste Receptacle S. Coat Rack or Closet T. Dispensary with Sink U. Toilet Facilities V. First Aid Kit W. Large Covered Metal Container for Disposal of Garbage .' -6- .!II '0 e '" ,., <D 1: " '" ~c 00 a.~ '" '" E E '0,2 Ole '0._ ~ Ol 8:5 ~- ,.,0 =e "'0 C)~ ~l3 m~ o'~ e> .!Q .E ""'0 .<D "''''' m" 'O~ '00 eo "'<D "'.0 'E:g 85 ~~ ~~ .00 B...g Q;~ .r:::<D ~e 00 "O-,p ee "'<D <liE "'", <Dfl 1:~ " " "'0 .", 'Re: ro.Q Em x E "'~ ~o (1)1: ~.~ 0.:-5 (/,)10 ~:5 <D _-o~ '0"" Q)~ ~g 0,., <D.o ~<D EQj e.r::: -<D 'O~ <D'" li!! E'" 0'0 o.~ e.r::: <D~ <Do .ow "'~ "'<D .r:::'" E=> ~ai Ole eo <>.'" ",'" .- '0 =m ~" 'O<D Ol.o '00 ',S: ;; e<D <>''0 e e oJ!! "..;:)c; "'.- Eo ~e N~\$oHl \' n ~ t:i ~ ~ ~ ol..> .;:: .!;;!l ~ ::;;: tJ GI -.::l i= Q, III ::E .~ ~ 6 1O Cj ~ ... ~ B ~ .fi i!J '" W Z '" :::; w a: a:: cr: ~ ~ w i:5 i:5 ~ u u.. --' I- II: w w w u l:l! ':;; cr: f- ::;:; If w '" .> ~ ~..D o 12-8-9: IN HOME BEAUTY SALONS AND BARBERSHOPS: In home beauty salons/barbershops shall be subject to the following: A. Drawings Submitted: Drawings detailing the salon/shop shall be submitted at the time of the request for the conditional use permit. B. Compliance With State Requirements: The salon/shop must comply with the state cosmetology board and the state barbers board requirements. C. Number Of Chairs: One chair salon/barber only. D. Hours Of Operation: The hours of operation shall be approved by the city council. E. Parking: Parking requirements shall be as set out in section 12-14-10 of this title, F. Nonsewered Areas: o 1. In nonsewered areas, the septic system must be in compliance with title 10, chapter 4 of this code. A beauty shop/barber shop shall be considered the equivalent to one bedroom in terms of usage under title 10, chapter 4 of this code. 2. In nonsewered areas, a minimum of thirty nine thousand (39,000) square feet of lot size shall be required. 3. In nonsewered areas, the septic system shall be inspected annually before the conditional use permit is renewed. G, Annual Review: The conditional use permit shall be subject to an annual review. H, Occupancy By Owner: The beauty shop/barber shop shall be owner occupied. I. Termination Of Use Upon Sale Of Property: Upon sale of the premises for which the conditional use permit is granted, such permit shall terminate, (Amended Ord. 8, 10-21~1970) o -8- o o o PLANNING AND ZONING COMMISSION MEETING - MARCH 9,2004 T Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was calle order by Chairperson Daninger on March 9, 2004, 7:00 p.m., at the Andover City Hall, 85 Crosstown Boulevard NW, Andover, Minnesota. Chairperson Daninger, Commissioners Tim Kirchoff, Tony Gamache, Rex Greenwald, Dean Vatne, Jonathan Jasper and Michael Casey, Commissioners absent: Also present: City Planner, ourtney Bednarz Associate Planne , dy Cross Others APPROVAL OF MINUTES. February 24, 2004 Motion by Kirchoff, seconded by Gamache, to approve the minutes as presented. carried on a 4-ayes, O-nays, 2-present (Greenwald, Casey), I-absent (Vatne) vote. ~ PUBLIC HEARING: CONDITIONAL USE PERMIT (04-03) FOR IN HOME BEAUTYSALONTOBELOCATEDAT234313STH A VENUE NW. Mr. Cross explained the Planning Commission is asked to review the Conditional Use Permit request for a beauty salon at 2343 135th Avenue NW. Approval of the request will allow the applicant, Mrs. Shanin Garbow, to conduct a beauty salon business out of her house at 2343 135th Avenue, Mr. Cross discussed the information with the Commission. Motion by Gamache, seconded by Casey, to open the public hearing at 7:04 p.m. Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. -"7- o o o Regular Andover Planning and Zoning Commission Meeting Minutes - March 9, 2004 Page 2 There was no public input. Motion by Gamache, seconded by Kirchoff, to close the public hearing at 7:05 p.m. Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. Motion by Gamache, seconded by Kirchoff, to recommend to the City Council approval of the Conditional Use Permit for Mrs. Shanin Garbow for a Beauty Salon at 2343 135th Avenue. Motion carried on a 6-ayes, O-nays, I-absent (V atne) vote. Mr. Bednarz stated that this item would be before the Council at the April 20th, 2004 City Council meeting. P LIC HEARING: CONDITIONAL USE PERMIT (04-02) FOR DRIVE TH UGH AT PROPOSED CVS PHARMACY/CONVENIENCE STOREAT 3631 BUNK LAKE BOULEVARD NW. Mr. Bednarz xplained the Planning Commission tabled this itemat the February 24, 2004 meeting. he applicant has notified staff of their intention to purchase the residential prope to the north, adjust the lot line and revise the site plan to allow the Conditional Use Pe it for a drive-through window to move forward without the need for a variance. The PI ning Commission will review this item at a later date, once the revised site plan has been ubmitted. Commissioner Greenwald won ered why they needed to table this item if there was not a variance needed anymore. Co . sioner Gamache stated CVS Pharmacy still needed a Conditional Use Permit. Motion by Jasper, seconded by Gamache, 0 open the public hearing at 7:08 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Vatne vote. Mr. Dean Johnson, owner of Precision Tune, stat as far as the drive thru is concerned, he did not know how they could make a decision 0 his until they see the drawings, Chairperson Daninger stated they will not be making ecision until the next meeting. Motion by Greenwald, seconded by Casey, to close the puB 'c hearing at 7:10 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote. Commissioner Jasper asked when the original application was plac . Mr. Bednarz stated the original application came in during January. Commissione asper asked if they needed to act on this within sixty days but his understanding was it ad been extended another sixty days. Mr, Bednarz stated they have extended the C 's review period to the full 120 days. -/0- Q!) o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US . FROM: Mayor and Councilmembers John Erar, City AdministratorP/'2; Will Neumeister, Communitylnevelopment DirectorW~ Courtney Bednarz, City Planne4;. TO: CC: SUBJECT: Approve Conditional Use Permit AmendmentINature's RunlNew Townhome Design- Planning DATE: April 6, 2004 INTRODUCTION The Applicant has proposed a new floor plan for the Nature's Run Project. Three floor plans were initially reviewed and approved as a part of Special Use Permit (01-05) which established the planned unit development for Nature's Run. A fourth floor plan was added with Council approval of Special Use Permit Amendment (03-05) in June of2003. The proposed fifth floor plan will also need to be approved by Council. o DISCUSSION The proposed floor plans and building elevations are included in the attachments, The footprint of all the unit types on a standard lot is also attached. The new floor plan adds additional square footage to both the main and lower levels. The garages are moved to the outside of the floor plan. Living space is added alongside the garage to eliminate the garage forward design. These adjustments 'open up' the floor plan on the main level. The proposed townhouse design will fit within the lot boxes approved for the development as illustrated in the attachments. This design will be an option on each of the vacant lots, Decks will also be an option for these units. With a standard lot depth of between 74 and 76 feet, ample room will also exist for a deck to be located within the lot boxes. The table below shows the building dimensions for the five different floor plans. Floor Plan A Floor Plan B Floor Plan C Floor Plan D New Plan (original) (original) (original) (June 2003) (proposed) Width 38 feet 38 feet 46 feet 38 feet 38 feet Depth 57 feet 59 feet 61 feet 50 feet 54 feet Staff Recommendation The proposal offers another set of options for buyers to choose from, This option increases the square footage of the units and continues to offer all of the amenities available for the other unit types. Staff recommends in favor of the proposed amendment. o Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed amendment. o o o ACTION REOUESTED The Council is a asked to approve the proposed Conditional Use Permit Amendment. Attachments Resolution Location Map Townhouse Footprints Proposed Building Elevation and Floor Plan Cc: Nature Properties, 843 West Broadway Forest Lake, MN 55025 .-. 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( 8~"';:\ '" !!O' (o.O:t:..< i'Q::~fIJ I >l!!..;;li ;~><~I !oj I ,ggs': I ,,~1!! rE~~~ / " 03f1()l.i:. 1" 'oJ . , ~ "" ~ ~o O~ ~H '" 1215 "0 ~lfdS ~rv -~m.uWd.JOT . . .. r'9'-. (>;~ ) {".(I)!b ' '( ~~ ~ ; ~l.i:.2') ; Q::~E.\ , 8. ~ \ ~ its.s <( I . ...,,~) ( e ~~~) >~ v 'tI 00 <0 ~ .~:g ~.d J5.s $ ES ~.~ ~:3 ~ ~.@ ~ ~ :c E;:;:~;:g ~ .Q:l Qj ,.; =:: g _,.:.: It) Q:l :;: ~3-o~ ~ ~ ~ 00& ~ o o o r!:!) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council John Erar, City Adm.inistrato~ Vicki V olk, City Clerk CC: FROM: SUBJECT: Adopt Resolution Changing Polling Place (Precinct #7) DATE: April 6, 2004 INTRODUCTION For the last two elections the World of Pentecost Church has been the polling place for Precinct #7. DISCUSSION There are now 2121 registered voters in Precinct #7. The World of Pentecost Church is not large enough to accommodate this number of people. Staff met with the Pastor of Constance Evangelical Free Church to see if they would allow us to use their church as a polling place rather than the World of Pentecost Church. They are very willing to have their church asa polling place. Even though the Constance Church is not in Precinct #7 election law allows it as it is within 1500 feet of the precinct. ACTION REQUIRED The City Council is requested to adopt the attached resolution changing Precinct #7's polling location from the World of Pentecost Church to the Constance Evangelical Free Church. Respectfully submitted, ~(/~ Vicki V olk City Clerk o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION CHANGING THE LOCATION OF PRECINCT #7 FROM THE WORLD OF PENECOST CHURCH TO THE CONSTANCE EVANGELICAL FREE CHURCH. WHEREAS, there has been a sizable increase in the number of registered voters in Precinct #7; and WHEREAS, the current polling place is not of sufficient size to handle the large number of voters. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby change the location of Precinct #7 to the Constance Evangelical Free Church, 16150 Crosstown Boulevard NW, to be effective with the State Primary Election to be held Tuesday, September 14, 2004. BE IT FURTHER RESOLVED that the boundaries of Precinct #7 are as follows: Precinct #7 All that area lying north of Andover Boulevard between Hanson Boulevard (CR 78) and the easterly city limits, south of a line from Hanson Boulevard east along County Road 20 (161 st Avenue) to County Road 60 to Old Constance Boulevard and following Old Constance Boulevard to University Avenue. Adopted by the City Council of the City of Andover this 16th day of April, 2004. CITY OF ANDOVER ATTEST: Michael R. Gamache-Mayor Victoria Volk-City Clerk o o o 0!J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorfv FROM: Dana Peitso, Human Resources Manager SUBJECT: Adopt Resolution Appointing HlPP A Privacy Official and Contact Person DATE: April 6th, 2004 INTRODUCTION As of April 14, 2004, the City of Andover is required to comply with the Health Insurance Portability and Accountability Act of 1996 (HlPP A). The City of Andover provides Medical, Dental and Flexible SpeIlding plans to employees, and therefore is classified as a covered entity under HlPP A. DISCUSSION Part of HIPP A compliance isto officially appoint a person responsible for developing and implementing the privacy policies and procedures of covered entities, and appointing a contact ' person or office responsible for receiving complaints about any failure to comply with either the policies and procedures of the privacy rules in general. The same IJerson can hold both of these positions. The Human Resources Manager is responsible for all benefit enrollments and therefore would be the person that has access to all protected health information (PHI), which would be covered under this law, HIPP A is in no way related to the Data Practices requirements. HIPP A is a Federal Law that covers benefit and medical information. ACTION REQUESTED Adopt the attached resolution appointing the Human Resources Manager as the HIPP A Privacy Official and Contact Person. Respectfully Submitted Z1-;2~ Dana Peitso o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. RESOLUTION APPOINTING PRIVACY OFFICAL AND CONTACT PERSON WHEREAS, the regulations of the Health Insurance Portability and Accountability Act of 1996 (HIPPA), 45 CFR 164.530 (a), require the City of Andover appoint one person as the privacy official and contact person · to coordinate the employee's policies and procedures under HIPP A's privacy rules, · to monitor and decide, issues that occur under the rules · '. tp receive complaints about any failure to comply with either the policies and procedures or the privacy rules in general WHEREAS, the Andover City Council shares concerns over privacy of health data protected by the Act and wishes to comply with the requirements of the law, BE IT RESOL VEDi.theCity Council of the City of Andover. herepy appoints the Human Resources Manager as the privacy official and contact person. ADOPTED by the City Council of the City of Andover on this 6th day of April 2004. ATTEST: Mike Gamache, Mayor Victoria V olk, City Clerk o o o OJ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: John Erar, City Administrator-tv FROM: Vicki Volk, City Clerk SUBJECT: Approve On-Sale 3,2% Malt Liquor License Renewal/Woodland Creek Golf Course DATE: April 6, 2004 INTRODUCTION The on-sale 3.2% malt liquor license for Woodland Creek Golf Course expired on December 31, 2003. DISCUSSION Olvan, LLC has applied for renewal of their 3.2% malt liquor license and paid the appropriate fee. ACTION REQUIRED The City Council is requested to approve renewal of the 3.2% malt liquor license for Woodland Creek Golf Course from April 7 , 2004 through December 31, 2004. Respectfully submitted, ~()~ Vicki V olk City Clerk o o o 0) CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers John Erar, City Administrato~ Will Neumeister, CommunitY Development Director ~ CC: FROM: Andy Cross, Associate Planner I1Pc.. SUBJECT: Approve Lot Split/560 - Inth Avenue NW - Planning DATE: April 6, 2004 INTRODUCTION The property owner has submitted a request to split off the northwest 3.6 acres of his property to make a new residential lot. DISCUSSION This lot split is the second component in a two-part plan to create this new lot. The first part was to have the property line on the northern adjacent piece ofland adjusted so as to deed a portion of land to the applicant that would provide access to 1 nth A venue. When that is accomplished, Mr. Fanucci is seeking to split the northwest 3.0 acres of his original property along with the newly deeded .6 acres from his land at 560 1 nth Ave NW (see illustration). The specifications of the new property and the applicant's changed property are as follows: Parcel B Parcel A R-l Requirements Lot Width 300.15 560 300 Lot Depth 431.75 909.17 150 Lot Area 3.6 acres 48.5 acres 2.5 acres The attached survey indicates how the property will be divided. Traffic / Access to new lot Since the new property will face a county highway (Hwy 58), the Anoka County Highway Department reviewed lot split. Their comments indicated that the pre-existing entrance to the property on Parcel B will be acceptable, so long as a proper culvert with safety grates is installed. A condition has been included in the resolution that will require the applicant to adhere to any requirements put in place by the county (see attached letters). Planning Commission Comments The Planning Commission unanimously gave this lot split a favorable recommendation. o o o Attachments/ Resolution Location Map ./ Property Survey ,/ Anoka County Highway Dept. Letters v Illustration of Lot Split ./ Planning Commission Minutes t/ ACTION REQUESTED Staff requests that the Council approve the lot split subject to the conditions on the Resolution. Respectfully submitted, Andy Cross -2..- o o Q .', CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO, A RESOLUTION APPROVING THE LOT SPLIT REQUEST FOR LARRY F ANUCCI TO CREATE A NEW RESIDENTIAL PROPERTY FROM PROPERTIES LOCATED AT 17845 PALM STREET NW AND 560 177tl1 AVENUE NW, LEGALLY DESCRIBED AS FOLLOWS: EXISTING LEGAL DESCRIPTION: Government Lot 2, Section 1, Township 32, Range 24, Anoka County, Minnesota. Together with: The west 470.00 feet of the Northeast Quarter of the Southwest Quarter of said Section 1, excepting therefrom the east 270.00 feet of the north 403.51 feet of the said west 470.00 feet, as measured along the north and west lines. Subject to County Road 58. THE NEW LOT DESCRIPTIONS WILL BE AS FOLLOWS: PARCEL A: That part of the west 300,00 feet of the West Half of the Southwest Quarter ofthe Northwest Quarter of Section 1, Township 32, Range 24, Anoka County, Minnesota, which lies southerly and westerly of the following described line: Commencing at the southwest corner of the said West Half of the Southwest Quarter of the Northwest Quarter: thence on an assumed bearing of North 01 degree 09 minutes 07 seconds West, along the west line of said West Half of the Southwest Quarter of the Northwest Quarter, a distance of 350.47 feet to the point of beginning of the line being described: thence on a non- tangential curve, concave to the Northeast, a distance of 611.80 feet, to its intersection with the south line ofthe said West Half of the Southwest Quarter of the Northwest Quarter, said curve having a central angle of 58 degrees 22 minutes 51 seconds, a radius of 600.43 feet and a chord which bears South 52 degrees 35 minutes 49 seconds East; and said line there terminating. Subject to County Road 58. TOGETHER WITH: The west 300.00 feet of the north 440.00 feet of Government Lot 2, Section 1, Township 32, Range 24, Anoka County, Minnesota, PARCELB: , Government Lot 2, Section 1, Township 32, Range 24, Anoka County, Minnesota. Together with: ~~~st 470.00 feet of the Northeast Quarter of the Southwest Quarter of said Section 1, excepting'therefrom the east 270.00 feet of the north 403.51 feet of the said west 470.00 feet, as measured along the north and west lines. Subject to County Road 58; Except that part of the west 300.00 feet of the West Half of the Southwest Quarter of the Northwest Quarter of Section 1, Township 32, Range 44, Anoka County, Minnesota, which lies southerly and westerly of the folloWing described line: Commencing at the southwest corner of the said West Half of the Southwest Quarter of the Northwest Qtiarter: thence on an assumed bearing of North 01 degree 09 minutes 07 seconds West, along the west line of said West Half of the Southwest Quarter of the Northwest Quarter, a distance of 350.47 ~eet to the point of beginning of the line being described: thence on a non- tangential curve, concave to the Northeast, a distance of 611.80 feet, to its intersection with the south line of the said West Half of the Southwest Quarter of the Northwest Quarter, said curve having a central angle of 58 degrees 22 minutes 51 seconds, a radius of 600.43 feet and a chord -1- o o o which bears South 52 degrees 35 minutes 49 seconds East; and said line there terminating. Subject to County Road 58. TOGETHER WITH: The west 300,00 fe~t of the north 440.00 feet of Government Lot 2, Section 1, Township 32, Range 24, Anoka CoUnty, Minnesota. WHEREAS, the City of Andover has requested approval of a lot split to subdivide property pursuant to Chapter 13-1, and WHEREAS, the applicant will provide a legal description and survey of a ten-foot drainage and utility easement along the side and rear lot lines of the new property; and WHEREAS, the applicant will pay the Park Dedication and Trail Fee for one new lot per Chapter 1-7-3 of the Andover City Code; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined . that said request meets the criteria of Chapter 12-3-4 and 13-1-3; and WHEREAS, the Planning and Zoning Commission fmds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held pursuant to state statutes; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 1. The applicant is required to dedicate a ten-foot drainage and utility easement around the perimeter of the new property. 2. Payment of park dedication fee based on the fee ordinance in effect at the time of Council Approval for one new lot. 3. Lot split is subject to Anoka County Highway Department requirements from letters dated January 27th, 2004 and February 20th, 2004. 4. The lot split is subject to a sunset clause as defined in Ordinance No. 40, Section llI(E). ------ Adopted by the City Council of the City of Andover on this _ day of , 2004. 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MN 553Q4 RE: Lo~ Split Larry Fanucci Dear Courtney: We have reviewed the Lot Split for Larry Fanucci, located south ofCR 58 (l77ul AvelPalm 5t NW) within the City of Andover, and I offer the fonowlng comments. The exisfing right of way south of the centerline of CR 58 is 33 feet. and an additional 27 feet of right of way sou.~ of CR 58 will be required for future reconstrUction purposes (60 feel total right of way width south of CR 58 right of way centerline). Ideally. the additional right of way would be cledicated at the time of this Lot Split. If the additional right of way is not dedicated at this time the City shall at a minimum, base the building set bllCks for tbis property on a future right of way of 60 feet south of centerline. o Intersection Sight Distance evaluations were ccmducted at the following three locatJons: 1) The existing residential driveway on parcel A:. i> There are minor sight comer obstructions and a minor deficiency for the Case me requirement. 2) Possible new driveway location at the east property line of Parcel B > There are moderate sigh~ corner obstructions due to trees/brush on the subject property. The sight comers at this location could easily be cleared. > The Case m:B (Condition 1) requirement is deficient by 185 feet due to a horizontal curve oil CR 58 to the west. This deficiency is cOJlSidered non-correctable. > The Case mc requirement is deficient by 685 feet dtle to a horizontal curve on CR 58. to the west. This deficiency is considered non-correctable. 3) Possible n,ew driveway location approximately 300 feet west of the ellst property line of Parcel B. j,) There QIe moderate sight comer obstrUci}ons due to trees/brush on the subject property. T]I,e sight comers at this location could ellSily be cleared. ~ The Case UIB (Con4ition 1) rl'ql\irement is deficient by 240 feet due to a Itorizontal Ct\rve on CR 58 t? the west. This deficiency is cO'Ilsidered Tlon-cOtrectable. ~ The Case mc requirement \9 deficient by 740 feet due to a horizontal curve on CR 58 to the west. This deticiency is considered non-correctable, ' M~ ~o .~~A ~~.~c Affirmative Action I Equal Opportun'lty Employer ;ii;.J.' -- 7 -' '71;3 862 4201 PAGE. 02 1O.5/1I:V':::I(lI(l"l ,. o o .l;:).~1O nl'll,..lf"r1 '-"'-' "-, ...... . -.----- ." Courtney Bednarz Lot Split, Larry Fanucci Jan~lary 27, 2004 Page Two Based upan the Intersection Sight Distance E\'llluaticns and the existing topography, of the: two possible qrivewllY locations forParoel B, the access location al the east property line is recommended, provided the sight comerS are cleared (access fOT Parcel B to be located within 30ft of the common property line between Parcel A and Parcel B). No change in access far Pa+cel A is required i1t this time, It should be noted that residential land use adjacen~ to highways usually results in complaints regarding traffic noise. Traffic noise adjacent to residential areas could exceed noise standards established by the U.S. Department of Housing and Urban Development and the Minnesota Pollution ContrOl Agency. Anoka. CO\.lnty pohey Teg~d\ng new developments adjacent to existing countY highways prohibits the expenc\ib.,re ot' highway funds for noise mitigstion measures. The City anc1/or the Developer should assess the noise situation and tlllce any action deemed necessary to minimize associated impacts at this site from any traffic )'IOise. A driveway culvert with 6: 1 safety aprons apd grates will be required for the access to Parcel B. An access permil1l11d1or a penuit for work within County right-of-way is req~ured and must be obtained prior to the commencement of any cOrujtnlction (Access !1ermit "" $\50.00; permit for Work Within COlmty R/W=$UO,()o). Please contact Roger Butler, Traffic Engineering CoordinMor, or Josie Scott, Pennit Teohnician. for fur~er information regarding the permit process. Thank you for the opportunity to com~nt. Feel free to contact me if you have any questions. Sincerely, ~~ lane K, Rose Traffic Engineerin.g Manager xc: CRS81 PLATS /2004 Mike Kelly, ChiefRight-of.Way Agent Larry Hoium. County Surveyor . Roger Butler, Traffic Engineering Coordinator Josie Scott, PemritTechnician ~3- 71':" I'll=.? d?li\l PAGE. 03 COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N.w., ANDOVER, MINNESOTA 55304-4005 (763) 862-4200 FAX (763) 862-4201 RECEIVED February 20, 2004 FEB 2 4 2004 Courtney Bednarz City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 elTY OF ANDOVER RE: Revised - Larry Fanucci Lot Split Dear Courtney: We have reviewed the Revised _ Larry Fanucci Lot Split, located south ofCR 58 (177TH Ave./Palm St. NW) within the City of Andover, and I offer the following comments. o In our previous comments for this lot split (review letter dated January 27, 2004) we stated that an additional 27 feet of right of way (for a total of 60 feet) south of the centerline would be required for future reconstruction purposes. An additional 27 feet of right of way is shown on the revised drawing along Parcel B but not along Parcel A. The 60-foot right of way corridor is required for the full length of the property. If the additional right of way is not dedicated in its entirety for this lot split, structures and building setbacks shall account for this necessary right of way corridor. It appears that the sight corners for a new driveway onto Parcel B will be obstructed by trees. Please note that these sight corners will require clearing regardless of the driveway location approved. Case IIIB (Condition 1) and Case mc also have deficiencies due to a horizontal curve on CR 58 and are considered non-correctable. There is an old/existing entrance onto Parcel B. Given the topography of Parcel B, the fact that there are no other access points in the vicinity to consider for consolidation, and that the Intersection Sight Distance deficiencies are about the equal at all points along Parcel B, we concur that an access located where at the existing access point will be acceptable. The driveway will need to be revised to include an appropriate sized culvert with 6: 1 aprons and safety grates. The City and the developer shall ensure that sight distance requirements are met to the fullest extent possible for this lot split. The right of access along CR 58 (with exceptions at the approved access locations) shall be dedicated to Anoka County. All other comments from our January 27, 2004 letter remain unchanged. Thank;,<au fg,rthe opportunity to comment. Feel free to contact me if you have any questions. \ \ '- e K. Rose Traffic Engineering Manager o cc: CR 581 PLATS/2004 Mike Kelly, Chief Right-of-Way Agent Larry Hoium, County Surveyor Roger Butler, Traffic Engineering Coordinator Josie Scott, Permit Technician Affirmative Action 1 Equal Opportunity Employer -'1- ' o PLANNING AND ZONING COMMISSION MEETING - MARCH 23,2004 egular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was calle order by Acting Chairperson Tim Kirchoff on March 23,2004,7:00 p.m., at the Andover.' Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Tim Kirchoff, Tony Gamache, Rex Greenwald, Dean Vatne, Jonathan Jasper and Michael Casey. Commissioners absent: Also present: City Planner, urtney Bednarz Associate Planner, dy Cross Others o APPROVAL OF MINUTES. March 9, 2004 Motion by Jasper, seconded by Casey, to approve the minutes as presented, carried on a 6-ayes, O-nays, I-absent (Daninger) vote. ,. PUBLIC HEARING: LOT SPLIT (04-01) TO CREATE A NEW RURAL RESIDENTIAL PROPERTY FROM PROPERTIES LOCATED AT 17845 PALM STREET NW AND 560 177TH A VENUE NW. Mr. Cross explained that the property owner has submitted a request to split off the northwest 3.6 acres of his property to make a new residential lot. This lot split is the second component in a two-part plan to create this new lot. The first part was to have the property line on the northern adjacent piece of land adjusted so as to deed a portion of land to the applicant that would provide access to 177tlJ. Avenue. When that is accomplished, Mr. Fanucci is seeking to split the northwest 3.0 acres of his original property along with the newly deeded .6 acres from his land at 560 177th Avenue NW. o Mr. Cross discussed the information with the Commission. -{(J~ o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 2 Commissioner Jasper asked what the existing access was off of. Mr. Cross stated the survey did not do it justice but there is a rough access to the property. He showed on the map where the access was. The applicant's daughter showed on the map where existing access IS. Motion by Gamache, seconded by Greenwald, to open the public hearing at 7: 1 0 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. There was no public input. Motion by Vatne, seconded by Gamache, to close the public hearing at 7: 1 0 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. Motion by Gamache, seconded by Vatne, to recommend to the City Council approval of the lot split subject to the conditions on the Resolution. Motion carried on a 6-ayes, 0- nays, I-absent (Daninger) vote. Mr. Bednarz stated that this item would be before the Council at the April 6, 2004 City Council meeting. o LIC HEARING: REZONING (04-06) FROM SINGLE FAMILY URBAN RES TIAL (R-4) TO SHOPPING CENTER (SC) FOR A PORTION OF PROPER OCATED AT 13748 ROUND LAKE BOULEVARD. Mr. Bednarz explai the Planning Commission is asked to review the proposed rezoning of the southern rtion of the above single-family residential lot. Mr. Bednarz stated the Planning ission previously tabled the proposed CUP for a drive-through window with variances arking lot setbacks and parking stall size, and directed CVS to redesign their site to adher 0 City Code. CVS responded with an agreement to purchase the residential property he north and will complete an administrative lot line adjustment adding 19-feet fro the southern portion of the residential property to the CVS site. This will eliminate need for any variances. The residential property will still be in compliance with the mini lot size and building setbacks for the R-4 Zoning District. Mr. Bednarz discussed the information with the Commission. Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:15 p. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. o Mr. Dean Johnson, Precision Tune Owner, stated this was confusing that they are showing an easement going on his property. He asked for clarification on the drawing he - II?" o 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US CITY OF NDOVE OJ) TO: Mayor and Council Members FROM: John Erar, City Administrator1f/' SUBJECT: Award Bid Packages 1 and 2/Rejecting Bid Category 2B - Community Center Project DATE: April 6, 2004 INTRODUCTION On March 30, 2004, the City Council authorized the award of Bid Packages 1 and 2, with the exception of Bid Category 2B rejecting the bids on landscaping and irrigation. This action was dependent on the YMCA Board agreeing to absorb approximately half the cost of the bid overages contained with Bid Package #3. The exact amount of the . bid overages will be determined on April 20, 2004 after the Construction Manager has had an: opportunity to 'renegotiate bid categories contained within bid package #3. o DISCUSSION According to the terms of City and YMCA partnership, the YMCA's share of the bid package 3 overages would be calculated at 47.73% ofthe total overage. Based on the estimated new project cost overages presented by the constructi6nmanagerun March 30, 2004; the YMCA share of the overage is estimated at $653,279, on a total estimated cost overage of $1,368,698. Council will recall that the staff report dated March 30, 2004 adjusted the percentage for the YMCA down a Yz percent to account for construction costs associated with the School District team rooms. Staff will attempt to negotiate this adjusted overage amount with the School District to recover this cost. Based on the same total estimated cost overage of $1,368,698, the school district portion of this overage represents approximately .53% for an estimated overage recovery amount of $7,254. Again, this amount will be calculated on the actual cost overage negotiated by the construction Manager. MSA Fundingfor Tower Drive Improvements o Following the March 30, 2004 workshop, staff facilitated the designation of Tower Drive as an MSA route. In order to fully utilize MSA funding, portions of Tower Drive currently in Bid Package #2 will need to be removed as a change order after bid award, and separately bid in accordance with State MSA standards. Challenges associated with this action include the contractor's willingness to remove two bid elements as a change order from his base bid. They include 1) the removal ofthe Crosstown-Tower intersection improvements and 2) the removal of o the north leg of Tower drive from where the current road terminates to the intersection point at Hanson, but not including the actual intersection itself. The intersection improvement of Tower Blvd. and Hanson Blvd. was bid as Alternate #1 in Bid Package #2 for a "right-in right-out" and could be rejected and rebid without the need for the contractor's permission. There are several time related challenges associated with this MSA designation action and maintaining coordination with the original project schedule. They include 1) redesigning the intersection to MSA specifications, 2) publicly re-bidding the MSA Tower project components, 3) validating the contractor's reduction for the Tower-Crosstown intersection and the north leg of Tower against design estimates, and 4) reconciling existing MSA funded projects and identifying and redesignating MSA funds to Tower Drive. Staff will be working towards these new goals effective immediately. At the time this staff report was written, the City remains uncertain as to the direction of the YMCA Board. However, in order to keep the process moving forward, staff has prepared the attached resolutions awarding Bid Packages 1 and 2, and rejecting Bid Category 2B. In light of the MSA funding situation, the resolution awarding Bid Package 2 includes language 1) removing Tower Drive-Crosstown intersection iinprovements, 2) removing the north leg of Tower Drive including road, curb and gutter and possibly some related storm water improvements that are MSA eligible. And finally, the resolution calls for rejecting bid alternate # 1 Hanson Boulevard improvements. Should the YMCA Board reject the additional cost overages, a supplemental item will be introduced rejecting Bid Packages 1 and 2 in their entirety. o BUDGET IMP ACT The low bidd~rs on Bid Package 1 were Five Star Welding for~tructural steel, joists and decking at a total btClamount 'of $570;000 versus a project cost estimate of $616,800; and Hanson Pipe and Products at a total bid amount of$I,325,973 versus a project cost estimate of$1,427,075. Council should recall that there remains two unawarded bid items for steel at a cost estimate of $185,000 and precast at a coslestimate of $20,000. ACTION REQUIRED Adopt the attached resolutions formalizing the Council's motion to award Bid Package 1, award Bid Package 2 (authorizing the removal of Tower Drive-Crosstown Boulevard improvements and the removal of the north leg of Tower Drive as a change order, and rejecting Bid Alternate #1) and Rejecting Bid Category 2B. Bid package #3 will be presented as items are renegotiated beginning on April 20, 2004 and throughout May 2004. o o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-27 FOR Pre-Cast Concrete and Structural Steel/Joists and Deckinq WHEREAS, pursuant to advertisement for bids, bids were received, opened and tabulated according to law with results as follows: Bid CateQorv 3B Precast Concrete Molin Gage Brothers Wells Concrete Hanson Pipe and Products $1,663,905 $1,575,000 $1,449,462 $1,315,973 Bid Cateaorv 5A Structural Steel/JoistslDeckina Anderson Iron Works $635,782 Daka Corporation $629,000 Premier Construction Systems $618,211 Standard Iron $602,700 Benz Tool & Iron $598,350 Five Star Welding $570,000 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Hanson Pipe and Products as being the apparent low bidder for Bid Category 3B and Five Star Weldinq as being the apparent low bidder for Bid Category 5A. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with the two low bidders hereto described for awarding contracts for precast concrete and structural steel/joists and decking for the improvements; and direct the City Clerk to return all bidders the deposits made with their bids, except that the deposit of the successful two (2) successful bidders and the next two lowest bidders shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Councilmember and adopted by the City Council at a meeting this day of , 20_, with Councilmembers o o o voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING BIDS, AWARDING CONTRACT, REMOVING CERTAIN ROAD IMPROVEMENTS FROM THE BASE BID AND REJECTING BID ALTERNATE #1 FOR PROJECT NO. 02-27 FOR Bid Cateqorv 2A: Site work includinq pavinq, utilities, excavation and site qradinq. WHEREAS, pursuant to advertisement for bids, bids were received, opened and tabulated according to law with results as follows: Bid Cateaorv 2A Site Work Universal Enterprises Imperial Developers Northwest Asphalt Dennis Fehn Carl Bolander and Sons Dobozenski and Sons F.M. Frattalone Veit Companies Don Zappa and Sons Julian M. Johnson Glenn Rehbein Co. North Pine Aggregate Max Steineger Friedges Contracting Ramsey Excavating $ 851,256.*** 894,200. 899,000. 908,900. 921,200. 969,900. 999,980. 1,019,749. 1,059,090. 1,063,000. 1,069,000. 1,107,228.66 1,177,777. . 1,289,995. 1,389,777. WHEREAS, the City Council is desirous of separately bidding MSA eligible road improvements described herein as 1) the Tower Drive/Crosstown Boulevard intersection improvements, 2) the future north leg of Tower Drive from the current northerly terminus of Tower Drive traveling east to the intersection of Hanson Boulevard, but not including the intersection improvements identified in Bid Alternate #1; and WHEREAS, the Council is desirous of separately bidding MSA eligible road improvements under Bid Alternate #1 described as "Hanson Boulevard Improvements." WHEREAS, Alternate #2 described as the "South Drive Option" in the amount of $22,850 be held in reserve to be awarded at a later date as may be directed by the City Council. o o o NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bid as shown from Universal Enterprises as being the apparent low bidder for Bid Category 2A, BE IT FURTHER RESOLVED that the City Council hereby authorizes the Construction Manager to negotiate change orders in the awarded base bid for improvements described as 1) the Tower Drive/Crosstown Boulevard intersection improvements and 2) the future north leg of Tower Drive from the current northerly terminus of Tower Drive traveling east to the intersection of Hanson Boulevard including related infrastructure, but not including the intersection improvements described in Bid Alternate #1 Hanson Boulevard improvements and that the low bid be reduced in an amount equivalent to and corresponding with the reduction in contract work awarded to the bidder. BE IT FURTHER RESOLVED that the City Council rejects Bid Alternate #1 described as Hanson Boulevard Improvements. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with the low bidder hereto described for awarding a contract for the improvements related to site grading, utilities and paving; and direct the City Clerk to return all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Councilmember and adopted by the City Council at a meeting this day of , 20_, with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA o RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION REJECTING BIDS FOR THE IMPROVEMENT OF PROJECT NO. 02- 27 FOR Bid Cateaorv 2B: Landscapina and Irriaation. WHEREAS, pursuant to advertisement for bids, bids were received, opened and tabulated according to law with results as follows: Bid CateQorv 28 Site Work Noble Nursery Mickman Brothers Minnesota Valley $ 122,792. 131,492. 139,042. WHEREAS, the City Council has reviewed the bids, and has determined that in accordance with state law reserves the right to reject any and all bids for the award of any public project, and WHEREAS, the city's Construction Manager has recommended that bids submitted for o Bid Category 2B be rejected and re-bid at a later date. NOW, THEREFORE, BE IT 'RESOLVED by the City Council of the City of Andover that all bids submitted for Bid Category 2B be rejected as they exceed projectbudget estimates and that the Construction Manager is authorized to re-bid project bid category 2B at a later date. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to reject the bids; and direct the City Clerk to return all bidders the deposits made with their bids. MOTION seconded by Councilmember and adopted by the City Council at a meeting this day of , 20_, with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. o g:data/staff/rhondaa/agenda/resolutions/ original! accbids 2/1/99 CITY OF ANDOVER o ATTEST: Michael R. 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'5~ .go ...." ;Em III ANDOVER I YMCA COMMUNITY CENTER Bid Tabulation Form - Bid Package 2 Bid Date: Tuesday, March 9, 2004 Addendum Bid t""\ Contractor Bid Amount Alt#1 Alt#2 Alt#3 Noted Security W Noble Nurserv $122,792.00 No Bid No Bid $18,936.00 Yes ves Mickman Brothers $131,492.00 No Bid No Bid $23,623.00 Yes Yes .. Minnesota Vallev $139,042.00 No Bid No Bid $21,210.00 Onlv Add. 1 Yes . n . - . . . Bid Category 2B o n APR. <::.<::1<:11<:14 "ll.'::lHI'I"" r 8''' ~ " c:.: CJ &;J II V ~";I'I,...""'VI~....JII"'''''''''~,: .........,..:... ~ b I u. WI ~ ~ . ..,. -- April 1, 2004 Mr. John El'81" City of Andover 16&5 Crosstown Boulevard Northwest Andover, MN' 55304 ~ ,",' Iii :.1\ ; CDNS'RUC':~~N Re; Andover Community CenterlYMCA Recommendations for Award of Contracts and Fabrication - Bid Pacl~ge 1 Dear J 000, RJM Construction has completed its review of the bids received on January 22, 2004 for Bid Package 1. In addition to the bid review, we have also conducted a soope review with the apparent low bidder for each Bid Category. Based on the results of these reviews we recommend to the City Council that they award the contracts as follows: Bid Category 3B - Precast PanelslPlanklStadia Seating Hanson Pipe and Products, Inc. North Central Region Hanson Spancrete Midwest P,O. Box 1360 Maple Grove. :MN 55311 Base Bid Amount: $1,315,973.00 Bid Category SA - Structural SteellJoistsIDecking Five Star Welding and Fabricating, Inc. 1720 113th Avenue North Osseo, MN 55369 Base Bid Amount: $ 570,000,00 As per the terms of the Contraot Documents, the award of these contracts at this time will allow for the release of production for the materials of these Bid Categories. If you should have any questions, please feel free to contact me, smcl~ Re vrer ~ G. Recker -ft.L, Senior Project Manager 5455 HVVY 16C1 PLYMOUTH MN 55442 763.383.7600 fAX 763,3B3,7601 BID 'FAX 763.553,9670 RJM IS AN EQUAL OPPORTUNIIY ElVlilOYEi APR 02 2004 11:39 763 383 7601 PAGE. 03 i' 'Ii' "\1-"'--5' 5--:$--'... @ Ifo'"," ~ 'b ~ r.:s :;,) . III\. It<I \;II U U "-"" ~~ qJ~c:.. Aprill, 2004 Mr. John Erar City of Andover 1685 Crosstown Boulevard Northwest Andover, MN 55304 Re: Andover Community CenterlYMCA Recommendation for Rejection of Bids - Bid Package 2 Bid Category 2B Dear John, RJM Construction has completed its review of the bids received on March 9, 2004 for Bid Package 2, Bid Category 2B - Landscaping and Irrigation. The low bid in this Bid Category was received from Noble Nursery, 2456 Main Street, Blaine, MN 55434 for an amount of $122,792.00, This bid amount e.'~ceeds the project budget in this category of $95,000 by $33,478. Based on the cost overage of this Bid Category, it is our recommendation to the City Council that the bids for Bid Category 2B be rejected and that the Bid Category be re-bid at a later date, If you should have any questions, please feel free to contact me, Sincerely, ~D~erQ~~ 4rL Senior Project Manager 5455 HWl' 109 PLYMOUTH MN 55442 763.383.7600 FAX 763.383,7601 B1D FAX 763.553.9670 I\IM IS AN EQUAL OPPOR1UNlTY EMPLOYER APR 02 2004 11:39 763 383 7601 PAGE. 04 rKWrll:~~UUHlAL , ~ ~ IN b FE \l..I ~ II ~ ..... ~ to l."~ '(I U l,),i rG :.,) , Mr. John Erar City of Andover 1685 Crosstown Boulevard Northwest Andover, MN 55304 Re: Andover Community CenterlYMCA Recommendation for Award of Contract - Bid Package 2 Bid Category 2A ~~II"II~I' :!;: ~II 11~ 'Ii 1~I.41lJII :;! CONSTRUCTION April 1, 2004 Dear John, RJM Construction has completed its review of the bids received on March 9, 2004 for Bid Package 2, Bid Category 2A. In addition to the bid review, we have also conducted a scope review with the apparent low bidder. Based on the results of this review we recommend to the City Council that they award The contract as follows: Bid Category:1A - Site Clearing/BuUdlng Demo/EarthworklSite Utilitie$/Site COBcreteIBituminolls Paving Universal Enterprises ofMid-MN, Inc. 1200 29~1 Avenue N.E. Saux Rapids, MN 56379 Base Bid Amount: $851,256,00 The Construction Manager (RJM Construction) recommends the rejection of Bid Alternate 1, as it Is our understanding the City intends to pursue this improvement as a Municipal State Aid Project. Alternate 1- Improvements to the Intersection olBluebird Street and Hanson Blvd. Alternate Bid Amount; $22.590,00 The remaining alternate listed below will remain as an option that the City of Andover ean exercise at any time through the end ol the business day, June 1, 2004. Alternate :1 -Substitute a two-way bituminous roadway connecting the east and west parking areas In lieu of the bituminous walking path. Alternate Bid Amount: $22,850 If you should have any questions, please feel free to contact me, Sincerely, R aj~ iv<<r ~I Senior Project Manager ..,.. k-.,; 5455 HWY 169 PLYMOUTH MN 55442 763.383.7600 FAX 763.383.7601 BID FAX 763.553.9670 IlJM IS AN EQUAl. O?PORTUNIlY EMl'lOYE~ APR 02 2004 12:03 763 383 7601 PAGE. 02 o o o ([!) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Acknowledge Ice Arena Manager Position/Start Date DATE: April 6, 2004 INTRODUCTION With the anticipated construction of the new Community Center Ice Arena scheduled for opening in mid October, 2004, the need to recruit and hire an Ice Arena Manager by no later than July 1,2004 becomes critical to meeting a number of operational requirements. DISCUSSION Council was recently apprised of the need to hire an Ice Arena Manager with at least 90 days of operational lead-time. Staff has had several contacts with involved residents and has already received numerous inquiries regarding scheduling ice time. In preparation for. the mid-October opening date, the Ice Arena Manager will be very busy with interviewing and hiring part-time and seasonal staff, preparing operating policies and guidelines, scheduling ice time for team and public use, meeting with local hockey groups and school district skating/hockey representatives, overseeing the ice arena opening schedule/facility shakedown, attending to myriad details affecting ice arena operations and meeting with potential advertisers, as time permits. In staffs view, the minimum amount of time necessary to ensure the successful opening of this facility is 90 days. With that timetable in mind, staff would anticipate beginning the recruitment process by April 15,2004, with the Ice Arena Manager beginning no later July 1, 2004. Staff has prepared ajob description for Council acknowledgement and identified an appropriate compensation range for the position. This position was previously identified in the Community Center Business Plan recently adopted by Council. Supporting materials have been attached to this staff memorandum. The Human Resources Manager has prepared additional information based on questions and comments raised by certain Council members. Her memo is attached, along with a copy of City ordinances referencing the organizational structure this position falls under and other research compiled separately by the Human Resources Office. o o o BUDGET IMP ACT Funding for this position would be appropriated initially through the lease revenue bond issued for the facility, and upon commencement of the facility through operating revenues. These initial staffing costs were anticipated in the bond issue. ACTION REQUIRED Council acknowledgement of the attached job description and approval to begin the process leading to the appointment of the Ice Arena Manager effective July 1, 2004. An appointment recommendation will be forwarded to Council by the second meeting in June 2004. o o o CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Mayor and Councilmembers John Erar, City Administrat01~ FROM: Dana Peitso, Human Resources Manager TO: CC: SUBJECT: Ice Arena Manager Position DATE: Apri16,2004 INTRODUCTION At the March 31, 2004, Special City Council Workshop, some Councilmembers had questions regarding the Ice Arena Manager Position, Hopefully this will help resolve some of those questions. DISCUSSION One question asked at the Special City Council Workshop was in regards to the Salary Range presented. In the Performa that Finance Director Jim Dickinson had set-up for the Community Center regarding an Ice Arena Manager, the salary set was in the middle of the proposed salary range and therefore meets the Council expectations for this position. . Another question asked was in regards to the organizational set-up of the position, and the reporting relationship in other Cities. I have data from eight cities regarding their Community Center and/or Ice Arena. All of these cities currently own the facility and with the exception of one, the City manages them. The City Administrator or City Manager is the person ultimately responsible for the supervision ofthe facility, and even when a private firm has been hired to manage the facility, the firm reports to the City Administrator. Somewhat related to this issue, it was mentioned to me that the City Council had discussed the creation of a citizen oversight board that would oversee facility operations from a policy-setting perspective, subject to the final approval of the governing body, The City of Maple Grove has a Community Center and has a Park and Recreation Board that provides oversight for their facility, similar to the proposed Governance Model the City Council approved on September 24, 2003, for the Andover Community Center. However, since the Community Center Manager and Ice Arena Managers are City Employees, they still report to the City Administrator. The current City of Andover Ordinance 1-6-2, indicate the position of City Administrator is responsible for supervision either directly or indirectly, of city personnel. If the Community Center proceeds as a City facility then the personnel hired by the City would ultimately be under o o o the direction of the City Administrator, If the Council did not want to make the Ice Arena Manager a City employee, the Council should consider the following questions: Who would provide the compensation and benefits for the Community Center positions? Does the Council want to hire an outside firm to manage the Community Center? Are there other legal issues that may be involved since the Community Center is a City owned facility? Finally, the last question asked at the Special City Council Workshop was in regards to Job Duties ofthe Ice Arena Manager. Since this is a new position, the duties of this position need to evolve and the job description provided are similar to an Ice Arena Manager in other cities, and with those duties provided in the proposed Governance Model. As with any Job Description, there is flexibility in the language to ClCCOunt for duties not specified within and can be modified as the position grows, However, for recruitment purposes we need to address the duties, responsibilities and qualifications of this position as we foresee it. ACTION REQUESTED None, informational only, Respectfully Submitted ~~ pana Peitso CITY OF ANDOVER POSITION DESCRIPTION o P'osition Title: . I>epa.rtmerit: Accouptable To: status: . Ice Arena Manager Cl)~munity Center CitY A.dministrator . E#ll1pt . . . . PRIMARY OBJECTIVE OF POSITION: Under the general direction of the City Administrator, plans, organizes, implements and coordinates programs for the Community Center Ice Arena, Promotes full utilization of the facility to maximize revenue generating potential with the objective of operating the facility on a sound fmancial basis, Establishes and reviews standards, prepares annual operating budget, oversees facility maintenance, prepares and enforces policies and procedures for all phases of operation. Provide effective, efficient and excellent customer services to all city clients and the public. SUPERVISION EXERCISED: Exercises supervision over maintenance personnel and seasonal staff. o ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other Duties as assigned) . Manages and schedules ice time to assure availability to various skating interests in a fair,. impartial and equitable manner. . Develops innovative use of slack ice time to generate broad community interest in the facility . Directs ongoing promotional and public relations programs with the goal of securing advertising revenue streams for the facility. . Develops publicity and information through brochures, news releases and flyers with the goals of promoting and attracting interest in the use of the facility . Ensures timely response to customer concerns in a professional and empathetic manner . Develops good relationships with youth athletic association boards, and local high school teams. . Develops "learn" to skate and figure skating programs during normal ice season and explores and implements alternate uses of facility during the off season. . Plans, directs and oversees the complete maintenance operation and functioning of the Ice Arena, . Prepares, directs and implements a maintenance program to assure that the ice and the facility which houses it are in optimum condition, assuring safety and enjoyment to users. . Manages purchases of materials to conform to budgetary constraints. . Performs maintenance and operations functions as needed. . . . Schedules activities and supervises personnel for the Ice Arena to provide adequate staff coverage at all times. . Trains and supervises the clerical, maintenance and program staff. . Develops and maintains a schedule for personnel which maximizes service but assures efficient use of resources. o . Effectively uses personnel to assure the safety and enjoyment of users and assures that the facility is used properly. . Develops and implements employee safety training programs with emphasis on accident prevention, handling hazardous chemicals, and fIrst aid education. CJ . Establishes procedures and policies for program registration; develops and monitors procedures for verifying and tracking ice usage by constituents, . Ability to work cooperatively with other users of the facility to promote harmonious and' productive working relationships. . Advises the City Administrator on all significant matters affecting the operation of the facility under his/her control; Strives to continually enhance the productivity and performance of the facility. . Exhibits a leadership style that is committed to organizational values of integrity, building credibility, team-work, professionalism, civility, performance-oriented and achievement driven; a willingness to challenge the status quo by being open to new ideas, creative solutions and innovation. MINIMUM QUALIFICATIONS: . A college degree in Recreation, Management, Business Administration or related field (a combination of education and experience may be substituted for a four-year degree). . Minimum of three to five years successful experience in a supervisory level position for a Parks and Recreation Department, Ice Arena and/or Recreation Facility, NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: . Considerable knowledge of facility management (special emphasis regarding ice arena), administrative practices, operation and customer relations. ~> . Work related experience in setting priorities, directing, training, supervising and "'- evaluating others. . Skill in personnel practices. . . Ability to c6mmunicate clearly and effectively orally and in writing. . Knowledge of the development and implementation of a customer relations program. . Ability to develop and maintain positive working relationships with public and private agencies affiliated with the facility. SPECIAL REQUIREMENTS: None. PHYSICAL DEMANDS: The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is regularly required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 100 pounds. SpecifIc vision abilities required by this job include close vision and the ability to adjust focus. c, 2 o WORK ENVIRONMENT: The work environment characteristics described here are representative ofthose an employee encounters while performing the essential functions of this job. Reasonable accommodations . may be made to enable individuals with disabilities to perform the essential functions, SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. 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WWW.CI.ANDOVER.MN.US TO: John Erar FROM: Jon Sevald DATE: August 11,2003 SUBJECT: Community Center Survey Thirteen cities were surveyed via email on Friday, August 1,2003 regarding the management of their community centers. Of those thirteen, eight responded to the following questions: * Blaine responded that their Community Center referendum was voted down in November 1998. 1. Is your community center owned by the City, by a private institution, or is there a joint' ownership agreement? Brooklyn Park Inver Grove Heights Maple Grove Monticello New VIm Plymouth Stillwater Owned by the City. Owned by the City. Owned by the City. Owned by the City. MN National Guard contributed funds, has 4,000 sq ft within 78,000 sq ft facility. Owned by the City. Owned by the City. Owned by the City. 2. Is the community center managed by the City or through a private contract? If managed through a private contract, what has been your experience (good or bad, why)? Who does the management company report to? Is the contract performance based? Does the management company have the authority to set rates, or do the rates have to be approved by Council? Brooklyn Park Inver Grove Heights Maple Grove Monticello New VIm Plymouth Stillwater Managed by the City. Managed by the City. Managed by the City. Rates are set and approved by the Parks and Recreation Board. Managed by the City. Managed by the City. Managed by the City. Managed by a private contract. Management company (Doug Brady 651-430-2601) reports to the City Administrator. 3. Does the city subsidize the facility operations? If yes, how much per year? Is this a conscious policy decision by Council? Brooklyn Park Inver Grove Heights o Maple Grove Monticello New VIm Plymouth Stillwater City subsidizes facility as a conscious policy by Council. City subsidizes $831,300 (including debt service). It is a conscious policy by the Council, "although the Council would like to reduce the amount of support." The City subsidizes facility an average of$300,000 per year. City subsidized $300,000 - $480,000 in the early years. The City Council and Park & Rec Board have the goal that the Communi1y Center will be self-sufficient. In recent years, it has been agreed that the city would subsidize it and set limits to the amount of the subsidy. City subsidizes $525,000 for operations and $550,000 for debt service. "Council really has no choice in the matter, if the facility is to stay open." City subsidizes 100% of the costs. City subsidizes facility $250,000 per year as a conscious policy by Council. City subsidizes facility if needed. It is a conscious policy by Council. 4. Is there a citizen board overseeing the facility? Is there a director? Is the facility a part of the Parks Department? Brooklyn Park Inver Grove Heights Maple Grove Monticello New VIm Plymouth Stillwater o There is no citizen board. Facility is managed by the Community Center Manager within the Recreation Dept. "There is a Park & Recreation Advisory Board as well as a Community Center Advisory Board." There is a "Community Center Manager." Facility is a part of the Park & Rec Dept. Parks & Rec Board oversees the facility. There is a Community Center Director. There is a citizen board overseeing the facility. There is a director. The facility is not a part of the Parks Department. Overseen by the Park & Recreation Director. Facility is a part of the Parks Dept. There is no citizen board. Facility Manager oversees community center. Community center is within the Parks & Rec Dept. No, no, no. 5. Does the facility have a concessions stand? If yes, who operates it? If contracted out, who gets the profits? Brooklyn Park Inver Grove Heights Maple Grove Monticello New VIm Plymouth Stillwater Concessions stand is operated Oct-Feb by the youth hockey association. City receives 25% of the profits (approximately $7,000 per year). Concessions are operated by community center staff. Community center staff coordinate the pool concessions. Hockey boosters operate ice arena concessions. Concessions are operated by community center staff. Hockey organization operates concessions stand. Unless rented by another organization, they can run the stand, use any equipment available even ifthe Hockey Assn. purchased it. Facility does not have a concessions stand. Concessions stand is operated by the management company. City receives profits. 6. Who does the community center Director report to (i.e. City Administrator)? Brooklyn Park Inver Grove Heights Maple Grove Monticello New VIm Plymouth Stillwater o Director of Recreation Park & Rec Director. Parks & Rec Director. Deputy City Administrator. City Manager. Recreation Superintendent. City Administrator. 7. Does the facility have an Ice Arena? If yes, with all costs considered, including depreciation and capital replacement: is it turning a profit, or losing money? o Brooklyn Park Inver Grove Heights Maple Grove Monticello New Vim Plymouth Stillwater Facility has two ice arenas. Facility is losing money. Facility has an ice arena. Facility is losing money. Facility has an ice arena. Facility is losing money. Facility does not have an ice arena. Facility has two sheets of ice. "[First] year of operations, heavily in the red. It will never make a profit based on current and expected uses." Ice Arena is in a separate facility. Facility has an ice arena. "The facility currently pays it's operating costs and provides some debt service payments." 8. Does the facility have an Aquatics Center? If yes, with all costs considered, including depreciation and capital replacement: is it turning a profit, or losing money? Brooklyn Park Inver Grove Heights Maple Grove Monticello New Vim o Plymouth Stillwater Facility does not have an aquatics center. Facility has an aquatics center. Facility is losing money. Facility has an aquatics center. Facility is losing money. "The pool, ice arena costs are not broken out in our overall operational budget since electric, water, gas utilities are in one account. Only the estimated cost for each large area like the ice arena or pool can . be done. With this in mind the building is losing money overall." Facility has an aquatics center. "Since this is one of the main attractions of our center, it's hard to really say what is the real reason for memberships. We also have a gym, with a running/walking track, fitness equip. area, a small day care arena along with the aquatics. " Community center does not have an aquatics center. Aquatics center is located within a separate facility along with the old ice arena, which was retrofitted into a field house. Overall, the community center is losing money. Facility does not have an aquatics center. Aquatics are offered through Parks and Rec, at school district pools, or Lifetime Fitness. Facility does not have an aquatics center. 9. Does the facility have a Field House? If yes, with all costs considered, including depreciation and capital replacement: is it turning a profit, or losing money? Brooklyn Park Inver Grove Heights Maple Grove Monticello New Ulm Plymouth Stillwater Facility does not have a field house. Facility does not have a field house. Facility does not have a field house. Facility does not have a field house. "Other non-civic center building has field house. It might break even, but I doubt it. Still has a lot of energy costs during the winter that will likely keep it in the red." Facility has a field house. "We net about $90,000 in income minus expenses. We escrow most oftha1 for eventual replacement of the turf and inflatable roof. It operates 6 months of the year Oct-Apr). "[Field House] is run as a part of the overall center." 10. Does charitable gaming support the facility? If yes, how much is contributed each year? Brooklyn Park No, but hockey association (through charitable gaming) contributes $50,000 per year to the facility to offset operating loses. Inver Grove Heights No. o Maple Grove Monticello o New VIm Plymouth Stillwater o o No. No, but gambling organizations have contributed to items like pool tables for the Teen Center, which is part of the facility. No. No. No. 1-6-2: CITY ADMINISTRATOR: http://www.sterlingcodifiers.comIMN/Andover/0200600000000200... 1-6-2: CITY ADMINISTRATOR: o A. Position Established: The position of city administrator is hereby established providing. for the administrator to be the chief administrative officer of the city. The administrator shall be chosen by the city council solely on the basis of training, experience and administrative qualifications. B. Position Summary: -=7 1. Directs and manages all city operations as delegated by the city council within the parameters of state statute and city policy to ensure the effective and efficient operation of all ci!}' departments through a subordinate department head structure. 2. Serves as primary liaison with the city council to inform them of relevant projects and issues. 3. Recommends policy changes and communicates council decisions to appropriate city staff. 4. Guides the development and implementation of departmental manager,nent, human resource and labor relations policies and practices. 5. Serves as the city's key representative in cooperative efforts with other governmental or private entities. o 6. Responds to citizen questions and complaints either directly or through appropriate personnel. 7. Reports to and serves at the discretion of the elected mayor and council. 8. Exercises supervisory authority over all city employees, through a departmental structure. -7 9. Oversees all hiring, promotion, and termination recommendations as well as rewards, discipline, grievances, training, performance appraisal and other employment conditions. 10. Directs and oversees the development of the annual city budget and periodically monitors revenues and expenditures against approved budgets to ensure the soundness of city finances. -? C. Major Areas Of Accountability: 1. Supervise directly or indirectly all personnel of the city, making recommendations to the city council regarding employment and dismissal; budgeted temporary personnel may be hired and discharged by the city administrator. --7' 2. Administer personnel matters for the city consistent with city personnel policy; develop o and issue administrative rules, policies and procedures necessary to ensure the proper 10f3 3/5/2004 II :04 AM 1-6-2: CITY ADMINISTRATOR: http://www.sterlingcodifiers.comIMN/Andover/0200600000000200... functioning of all departments. o 3. Negotiate or delegate the negotiation of terms and conditions of employee labor contracts for presentation to the city council. 4. Inform the city council on matters dealing with administration of the city and prepare and submit to the city council for adoption an administrative code encompassing the details of administrative procedure (personnel policy). (Ord, 216, 3-17-1998) 5. Attend and participate in all meetings of the city council; coordinate the preparation of the city council, planning and zoning commission and park and recreation commission agendas; recommend to the city council such measures as deemed necessary for the welfare of the citizens and the efficient administration of the city; may attend at own discretion or at the direction of the council, other committee and commission meetings. o 6. Represent the city at functions as directed by the council; maintain good public relations with the citizens of the community. 7. Consult with officials of both public and private agencies as may be required, while maintaining knowledge of federal, state and county programs which affect the city. 8. Oversee the preparation of annual fiscal budget and capital improvement plan; maintain financial guidelines for the city within the scope of the approved budget and capital improvement program; ensure reports are submitted to the council on the financial condition of municipal accounts, and ensure the annual financial statement is prepared in accordance with Minnesota statutes. (Ord. 216,3-17-1998;amd. 2003 Code) 9. Supervise the purchasing function of the city by ensuring all purchases are in accordance with approved municipal budgets; has the authority to sign purchase orders for routine services, equipment and supplies for which the cost does not exceed one thousand dollars ($1,000,00); present to the city council all claims resulting from orders placed by the city for council audit. . 10. Negotiate or delegate contract negotiation responsibilities for any kind of merchandise, materials, equipment or construction work for presentation to the city council. 11. Coordinate municipal programs and activities as directed by the council; monitor all consultant and contract work performed for the city; coordinate the activities of the city attorney. 12. Take an oath of office; be bonded at city expense with a position bond to indemnify the city. 13. Perform such other duties as prescribed by law or required by ordinance or resolution adopted by the council and as apparent or assigned. (Ord. 216, 3-17-1998) o D. Background And Experience: 20f3 3/5/200411:04 AM 1-6-2: CITY ADMINISTRATOR: o o o 30f3 http://www.sterlingcodifiers.comIMN/ Andover/0200600000000200,.. 1. Bachelor's degree (master's degree preferred) in public or business administration, finance, economics or related field and ten (10) years' experience in municipal government administration with at least five (5) years in a responsible management position. 2. Considerable knowledge of municipal government operations, procedures, public . relations, finances, purchasing and all administrative requirements for proper municipal operation; have knowledge of or access to all laws affecting the city. 3. Have the ability to provide harmonious relations with municipal employees and the general public; have the ability to plan development, to collect material and analyze for reporting and to conduct and implement standards of procedure, operation and organization. 4. Excellent oral and written communication skills. (Ord. 216,3-17-1998; amd. 2003 Code) E. Appointment; Term Of Office; Removal: The city administrator shall be appointed for an indefinite period by a majority of the city council and may be removed from office only by a majority of the city council in accordance with the rules and procedures set forth in the city personnel policy. (Ord. 216, 3-17-1998) 3/5/2004 11 :04 AM o CITY OF NDOVE ~ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Councilmembers John Erar, City Administraton1't , I Will Neumeister, Communi~'j)evelopment Director Wdv--. Jon Sevald, Planning InterrrJ/ FROM: Consider Rezoning/R-4 to SC (Shopping Center)/CVS Pharmacyl13748 Round Lake Blvd, NW - Planning DATE: April 6,2004 INTRODUCTION The City Council is asked to review the proposed rezoning of the southern portion of the above single- family residential lot SUBJECT: DISCUSSION CVS/Pharmacy has an agreement to purchase the residential property to the north and will complete an administrative lot line adjustment adding 19-feet from the southern portion of the residential property to the CVS site. The residential property will still be in compliance with the minimum lot size and building setbacks for the R-4 Zoning District. . o R-4 MINIMUM LOT SIZE R-4 Re 11,400 s ft 80 Lot Size Lot Width Existin 23,972 s 107,5 SIDE YARD BUILDING SETBACKS R-4 Re Existin 10 29 5 24 House Shed As with all rezonings, in order to change the zoning the City must establish one of the two following findings are present: I. The original zoning was in error. 2. The character of the area or times and conditions have changed to such an extent to warrant the rezoning. Staff Recommendation Times and conditions have changed. The City's growth has raised the highest and best use ofthis corner. The proposed use will exceed the size, value, and quality of current services provided on this site, The proposed rezoning will not negatively affect the surrounding neighborhood. Staff recommends approval of the proposed rezoning. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed rezoning. ACTION REOUESTED The City Council is requested to approve of the proposed rezoning. Attachments City Code Amendment Location Map Planning Commission Minutes O Respectfully ~~~i!!~~, d{) Jon Sevald 0Jf' ~ CC: Jim LaValle, Velmeir Companies 7900 International Drive, Suite 200, Bloomington, MN 55425 Steve Alexander, Velmeir Companies 5757 West Maple Road, Suite 800, West Bloomfield, MI48322 Chet Harrison, Loucks McLangan 20 East Thompson Ave. Suite 205, West St. Paul, MN 55Il8 Dean & Barbara Johnson, Holdings LP 13889 Ridgedale Dr. Suite 200, Minnetonka, MN 55305 Susan D. White 13748 Round Lake Blvd. NW Andover, MN 55304 o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AMENDING CITY CODE TITLE 12-3-5 ZONING DISTRICT MAP TO CHANGE THE ZONING DESIGNATION FROM SINGLE FAMILY URBAN RESIDENTIAL (R-4) TO SHOPPING CENTER (SC). THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: City Code 12-3-5, The Zoning District Map of the City of Andover is hereby amended as follows: 1. Rezone land from R-4, Single Family Urban Residential to SC Shopping Center on approximately 0.1 acres (PID 32-32-24-24-0070) legally described as: The North 19.00 feet ofthe South 379.00 feet of the East 282.00 feet ofthe Southeast Quarter of the Northwest Quarter of Section 32, Township 32, Range 24, EXCEPT Parcel 3, Anoka County Highway Right-of-Way Plat No. 14, Anoka County, Minnesota, and EXCEPT that portion taken by the County of Anoka in Final Certificate filed as Document No. 254832. 2. Times and conditions have changed. The City's growth has raised the highest and best use ofthis comer. The proposed use will exceed the size, value, and quality of services currently provided on this site. The proposed rezoning will not negatively o affect the surrounding neighborhood. 3. All other sections of the Zoning Ordinance shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this 6th day of April 2004. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk o -- \ 0__ , ,~- "l/z &' 0 ~ -.-.-. ~N~ I--~ i;~ a..~ "'~ttww f~~ UJ! . .~-i5-- --:5-7, \ ~. , . \ ::;; o I, Ii r: n.:t~u;,;,o~l;:,k'~~____~ ------rd..: ':t~... ~ l i 1lI:/?~/~!T.cr;~ 'ft 1/4 or tl\4I NW 1/4 II I br .,...." :J ~';" '\ --------------------iL------------.- ----------------. 0' ~ p.,(\cl<O__,..,._ Ii \~ ?.br, I! <R.~4~oning ,I couf'\.'j' I: ,: ,i Ii .....,.... ~ ~ a . l- II ~ ~ 'T', I: , .' , " , , , .1 I , , Ii I' :1 Ii " J, ;1 IJ J! ,: .. j! i: :: I: , , ! ! i: : : ,! ! 11 i 4 i~ 'I! , , , : . , j t I: J./I n , ':: : J, , , , '; I I J-:---31oo-- ., , :i! ! , , ,': : :. I , -ll . , , , , , , ::1 i ~ ~ S ~! ~ /'; :L - !I (S !.! li :5 l~ 'f" :. '. !i II " i J'< , , ~ < T ADD. OIL ! ~:~t~~-?;-:t::,_,:.'~:,'-:.-~~. ~:::~~;",~...::,,:,:~ ~. ~l '.... '_' . .66.'568.'~n.' . ..:~ 'J I t' , .' .',:. ,"1.52'~el! " I'! .' ~ " ~ , :" .' ..... i l' ',;' . . . '... " ':. : '1' ."~>8/.':."" - "'. :.-~\ Il-j\;:;:,-,;,.:\"jc:;~ij '.- . " . , , . '. '0 0"'0 "d ... '0\' ,o~ '. . ~d,.': p~.;;. -,' '.~. t._ : . . . , . ,.C., fj'.:9" 0-- I I I ,,1 :. ~'I .. ; :~ I ~~ I ~. !" I !J i :-~ I <~ ~- , ~1 ~~ I i\ I \~-, I.... I I I "j I · , I ? , , , , , , , , >"'-+----- , , , ;s 'iJ ~ ". \ ~\ ~\ ~\ ll\ ~ \ \ ij , , .- lIliKlU;;:::::~..' : ,/~.tV:':E:1 : >>->>->>~ :s. i! zo. .'! ~$,; \,--- ~ ..~-..........- " ... 0;- ci 0 <: z :t f-- <( -J "'l; 0.. Vi :s: (j 0 --..:.. 0:: ~ >-= i5'5 ~ :c - " -.J f-- '\J Z ::J c: 0 '" u c Cl:: , <( I ~ ~S~~'V~b ,[ f>. r,'"".r CT'V I~)::_:, lrJJ. i l";Z(Qj-'" , . . , ttr .f(f1 ~ i.../-f;:l 'I lJ) .' i, \.-.,} f I.......",>. ~... , (c. exaP1Kn tpr:,c~25 Ar SIoo_ ()o R.c'1l PUoT NO'47N1#1T....8yllr.~t.rQ' ;Ot' HwyP\nJIOH"""'OoI:."'o. ~.a.J2) ~<.._- s: u... ()I Lot 2; ;;;;.~. LClCtl. or:. ADD. , , , , Bunker Lpke Blvd ANOKA COUNT:Y HWY. R.O.W. PLAT NO, 47 --- - - - -- -- 1--__ _ __ _ __ ___ __1. ___ --~.3.~.--.. S. A. H. No. 116) ..." .....oI..st 1/' ~~_n._nl/'flts.c..u. -----____---1 f o o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 2 issioner Jasper asked what the existing access was off of. Mr. Cross stated the survey . d not do it justice but there is a rough access to the property. He showed Q e map where access was. The applicant's daughter showed on the map wher xisting access IS. Motion by Gamache, secon d by Greenwald, to open the publi Motion carried on a 6-ayes, O-na I-absent (Daninger) vo . There was no public input. Motion by Gamache, sec aed by Vatne, to recommend to the City uncil approval of the lot split subject e conditions on the Resolution. Motion carried 0 6-ayes, 0- nays, I-absent aninger) vote. arz stated that this item would be before the Council at the April 6, 2004 City cil meeting. PUBLIC HEARING: REZONING (04-06) FROM SINGLE FAMILY URBAN RESIDENTIAL (R-4) TO SHOPPING CENTER (SC) FOR A PORTION OF PROPERTY LOCATED AT 13748 ROUND LAKE BOULEVARD. Mr. Bednarz explained the Planning Commission is asked to review the proposed rezoning of the southern portion ofthe above single-family residential lot. Mr. Bednarz stated the Planning Commission previously tabled the proposed CUP for a drive-through window with variances to parking lot setbacks and parking stall size, and directed CVS to redesign their site to adhere to City Code. CVS responded with an agreement to purchase the residential property to the north and will complete an administrative lot line adjustment adding 19-feet from the southern portion of the residential property to the CVS site. This will eliminate the need for any variances. The residential property will still be in compliance with the minimum lot size and building setbacks for the R-4 Zoning District. Mr. Bednarz discussed the information with the Commission. Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:15 p,m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. Mr. Dean Johnson, Precision Tune Owner, stated this was confusing that they are showing an easement going on his property. He asked for clarification on the drawing he -4--- o o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 3 received. Mr. Bednarz explained this appeared to be the surveyors attempt to illustrate the shared easement and it is not part of this approval. Mr. Johnson stated the other issue he has is with lopping offpart ofthe parcel behind the site. He did not think this was a good idea because it was not done in the best interest of the owners in the area. Commissioner Gamache asked why this business would not be in the best interest of surrounding property owners. Mr. Johnson stated he felt a gas station would be in the best interest for him and he did not know what a pharmacy would do for him. Mr. Tom Loucks stated they would not be purchasing only nineteen feet of land, they have purchased the entire parcel ofland and they plan on using nineteen feet of this and the home will be resold with a residential classification in the future. Motion by Gamache, seconded by Casey, to close the public hearing at 7:20 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. Commissioner Jasper thought the applicants have done everything the Planning Commission has asked of them and he felt this plan was a good one. Commissioner Gamache agreed. Motion by Jasper, seconded by Gamache, to recommend to the City Council approval of the proposed rezoning. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. Mr. Bednarz stated that this item would be before the Council at the April 6, 2004 City Council meeting. o PUBLIC HEARING: CONDITIONAL USE PERMIT (04-02) FOR DRIVE OUGH AT PROPOSED CVS PHARMACY/CONVENIENCE STORE AT 36 BUN, LAKE BOULEVARD NW. Mr. Bednarz expla' d the Planning Commission tabled this item e February 24, 2004 meeting. The app . t has revised the site plan to allo e Conditional Use Permit for a drive-through WI w to move forward . out the need for a variance. -"-f)---- o o o @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers John Erar, City Administrator'19t- I Will Neumeister, Community bevelopment DirectorWdt-- Jon Sevald, Planning Intern 'fJ CC: FROM: SUBJECT: Consider Conditional Use Permit/Drive-through/CVS Pharmacy/3631 Bunker Lake Blvd. NW. - Planning April 6, 2004 INTRODUCTION The City Council is asked to review the proposed Conditional Use Permit for a drive-through window for CVS/Pharmacy at the location currently occupied by Super America. DATE DISCUSSION The drive-through pharmacy will be located on the northwest comer of the building and will include two drive-up lanes with a covered canopy and one through lane. The drive-through will be operated from 7:00 am to 11:00 pm and will be screened from residential properties by landscaping and a solid wooden fence. Other details of the site plan will be addressed through the Commercial Site Plan review. There are two banks and one fast food establishment within Andover who have similar drive-through windows. Additionally, Council has recently approved of two drive-through windows as a part of the Andover Clocktower Commons Development and one for Walgreens. Staff Recommendation Staff recommends approval of the proposed Conditional Use Permit for a drive-through window with the conditions included in the resolution. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed conditional use permit. ACTION REOUESTED The City Council is requested to recommend approval of the conditional use permit with the conditions included in the resolution. Attachments Resolution ,/ Planning Commission Minutes February 24, 2004 .......... Planning Commission Minutes March 9, 2004 vj Planning Commission Minutes March 23, 2004 v' Location Map V Site Plan J R~u~ftted, Jon Sevald CC: Jim LaValle, Velmeir Companies 7900 International Drive, Suite 200, Bloomington, MN 55425 Steve Alexander, Velmeir Companies 5757 West Maple Road, Suite 800, West Bloomfield, MI48322 Chet Harrison, Loucks McLangan 20 East Thompson Ave. Suite 205, West St. Paul, MN 55118 Dean & Barbara Johnson, Holdings LP 13889 Ridgedale Dr. Suite 200, Minnetonka, MN 55305 Susan D. White 13748 Round Lake Blvd. NW Andover. MN 55304 o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -04 A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF LOCAL OIL Co. OF ANOKA & VELMEIR COMPANIES to allow a drive-through window on property legally described as Lot 2, Block 1, Local Oil Addition, Anoka County, Minnesota. WHEREAS, Local Oil Co. of Anoka & Velmeir Companies have requested a Conditional Use Permit for a drive-through facility on property located at Lot 2, Block 1, Local Oil Addition, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request does meet the criteria of City Code Title 12-15-6, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Conditional Use Permit for a drive-thru facility on said property with the following conditions: 1. That the applicant adjust the property line through a quit claim deed as indicated on the site plan dated March 3, 2004, and obtain approval for the rezoning of this portion of the property from R-4, Single-Family Urban Residential to SC, Shopping Center. 2. The applicant complete the Commercial Site Plan review process with the City. 3. The Conditional Use Permit be subject to a sunset clause as stipulated in City Code Title 12- 15-6(D). 4. This Conditional Use Permit shall be subject to review at any time the City Council determines this use of the property becomes detrimental to the health, safety or general welfare of the community. Adopted by the City Council of the City of Andover on this 6th day of April 2004. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria Volk, City Clerk -.2-- o Regular Andover Planning and Zoning Commission Meeting Minutes --, February 24, 2004 Page 4 Sevald discussed the information with the Commission. Motion by e seconded by Kirchoff, to open the public hearing at 7:15 p.rn. carried on a 5-ayes, - ays, 2-absent (Greenwald and Casey) vote. There was no public input. Motion by Gamache, seconde Kirchoff, to recommend to City Council approval of Resolution No. proving the proposed preliminary plat. ayes, O-nays, 2-a t (Greenwald and Casey) vote. Mr. arz stated that this item would be before the Council at the March 16, 2004 ounci[ meeting. o~ o PUBLIC HEARING: CONDITIONAL USE PERMIT (04-02) FOR DRIVE THROUGH AND VARIANCE TO PARKING SETBACKS AT PROPOSED CVS PHARMACY/CONVEMENCE STORE AT 3631 BUNKER LAKE BOULEVARD NW. Mr. Bednarz explained the proposed CVSlPharmacy will be located on the NW comer of Bunker Lake and Round Lake Boulevards on the site currently occupied by Super America. This will be one of the first CVS stores in the Twin Cities area. Mr. Bednarz discussed the information with the Commission. Commissioner Kirchoff asked if there would be a double drive through lane. Mr. Bednarz stated there are two lanes under the canopy for drive through and also a twenty- two foot wide drive lane on the north side ofthe building. Commissioner Kirchoff asked if they could serve two cars at once. Mr. Tom Loucks, Loucks and Associates, made a presentation to the Commission explaining the layout of the building. Motion by Gamache, seconded by Kirchoff, to open the public hearing at 7:38 p.rn. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Casey) vote. Mr. Dean Johnson, 3657 Bunker Lake Boulevard, stated in looking at what CVS is looking for, their request for a variance is unfounded and do not meet the hardships that are needed. He did not feel they met the variance at all and would be a detriment to allow -3- o Regular Andover Planning and Zoning Commission Meeting Minutes - February 24, 2004 Page 5 parking in the front. He thought they were putting too large of a building on a lot which does not fit. Motion by Gamache, seconded by Vatne, to close the public hearing at 7:41 p.rn. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Casey) vote. Commissioner Gamache stated he counted sixty-eight parking spots and he wondered what was required. Mr. Bednarz stated there were sixty-nine and sixty-five were required. Commissioner Vatne asked if there were any independent stipulation for handicapped parking, or is a portion of the sixty-five required, should be handicapped. Mr. Bednarz stated a portion of the total needs to be handicapped based on the size of the building. Commissioner Vatne asked for clarification that the variance that is requested is the ten feet off of Bunker Lake Boulevard and the parking stall space has been reduced by two feet. He stated there is a sixteen-foot shortage on the north/south depth according to his calculations. Mr. Bednarz stated only the southerly most row of parking that is sixteen feet deep instead of eighteen. Commissioner Vatne stated it would be a twelve-foot shortage. Mr. Bednarz stated this was correct. o Commissioner Jasper stated it occurs to him to move this back twelve feet and narrow the roadway on the north side of the building. Mr. Bednarz stated from the Cities point of view and the Fire Chief, they would be willing to go down to eighteen feet on the north side of the building. Mr. Loucks stated they have a loading and unloading area on the north side of the building which could possibly tie up the drive through area. However, if it is eighteen feet and not twenty-two feet, then depending on the size of the truck, it is possible they could slide to the left and it would be about eight feet to slide by in the drive isle to pick up prescriptions. Commissioner Jasper asked if the issues concerning the site boxes with the compactor and dumpster been addressed. Mr. Loucks stated that area they are going to move forward four to six feet to coincide with the curb return and that takes care of all the potential site distance issues the County referred to. Commissioner Jasper asked what they will do with snow storage. Mr. Loucks stated they will use what ever snow storage is available to them and they will haul out when needed. Commissioner Jasper thought there was some sort of joint parking agreement with the adjacent property. Mr. Loucks stated there is ajoint parking agreement, ajoint driveway access agreement with Precision Tune. Mr. Bednarz stated there is ajoint agreement between the two properties for a reduced parking setback. o Commissioner Vatne asked in regards to diagonal parking, if they could get a review of this. Mr. Bednarz discussed the parking with the Commission. Mr. Loucks stated CVS -+~ o Regular Andover Planning and Zoning Commission Meeting Minutes - February 24, 2004 Page 6 will not do angled parking because of their clientele. He stated they are talking about a four foot split when a million and a half dollar development hinges on that. Commissioner Kirchoff stated he did not like the idea of having angled parking. Discussion ensued in regards to parking. Chairperson Daninger stated one of the options is purchasing additional property to the north. Mr. Jim LaVelle, Velmeir Companies, stated the history on this site acquisition is they have explored options with Precision Tune and property owners to the north and at this time they have not been able to come to terms with the property owners on this. Chairperson Daninger asked on the size of the store, does CVS require a store of this size. Mr. Lavelle stated over the last three years, CVS has studied the area and this would be the appropriate size for this store. He stated it would be $200,000 to $250,000 to make this change in the building. Commissioner Daninger stated the Commission cannot consider economic hardships for variances. Chairperson Daninger asked if all of the CVS Stores are the same size. Mr. Lavelle stated in this market, all the CVS Stores will be the same size. o Commissioner Jasper stated he would be opposed to changing the parking stall size. The other variance he is troubled with because they have not done a lot of variances and there is nothing about this property that creates a hardship. He thought CVS is creating a hardship. Commissioner Vatne asked if they have made any variances where they made exceptions to the number of parking stalls in total. Mr. Bednarz stated there were variances granted to the shopping center across the street for parking. Chairperson Daninger stated he is not in favor of a variance because he thought CVS could work this out if they took the time to think it out. Commissioner Gamache stated he was going to abstain from voting on this item. Commissioner Jasper stated he liked the idea of putting a CVS Pharmacy on this site. Mr. Lavelle stated their process of developing this store is that it is a prime comer and they will try to look at different ideas. He did not know ifit is possible to present anymore ideas from the time it goes from the Planning Commission to the City Council. Mr. Lavelle requested the Commission table this item until March 9,2004 because they did not want a negative recommendation of this going to the City Council. They felt they could make significant changes to these items and resubmit them. o Motion by Vatne, seconded by Jasper, to table this item until March 9, 2004. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Casey) vote. -~- o Regular Andover Planning and Zoning Commission Meeting Minutes - March 9, 2004 Page 2 Motion by G seconded by Kirchoff, to close the public heari Motion carried on a 6-ay , -nays, I-absent (Vatne) vote. Avenue. Mr. Be stated that this item would be before the Council at the April 20th, ouncil meeting. . o o PUBLIC HEARING: CONDITIONAL USE PERMIT (04-02) FOR DRIVE THROUGH AT PROPOSED CVS PHARMACY/CONVEMENCE STORE AT 3631 BUNKER LAKE BOULEVARD NW. Mr. Bednarz explained the Planning Commission tabled this item at the February 24, 2004 meeting. The applicant has notified staff of their intention to purchase the residential property to the north, adjust the lot line and revise the site plan to allow the Conditional Use Permit for a drive-through window to move forward without the need for a variance. The Planning Commission will review this item at a later date, once the revised site plan has been submitted. Commissioner Greenwald wondered why they needed to table this item if there was not a variance needed anymore. Commissioner Gamache stated CVS Pharmacy still needed a Conditional Use Permit. Motion by Jasper, seconded by Gamache, to open the public hearing at 7:08 p.rn. Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote. Mr. Dean Johnson, owner of Precision Tune, stated as far as the drive thru is concerned, he did not know how they could make a decision on this until they see the drawings. Chairperson Daninger stated they will not be making a decision until the next meeting. Motion by Greenwald, seconded by Casey, to close the public hearing at 7: 10 p.rn. Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote. Commissioner Jasper asked when the original application was placed. Mr. Bednarz stated the original application came in during January. Commissioner Jasper asked if they needed to act on this within sixty days but his understanding was it had been extended another sixty days. Mr. Bednarz stated they have extended the City's review period to the full 120 days. -~- o Regular Andover Planning and Zoning Commission Meeting Minutes - March 9, 2004 Page 3 Motion by Gamache, seconded by Greenwald, to table this item until the March 23, 2004 Planning Commission Meeting. Motion carried on a 6-ayes, O-nays, I-absent (Vatne) vote. o o PUBLIC HEARING: CONDITIONAL USE PERMIT (04-04) AMENDING 'ECIAL USE PERMIT (03-05) TO ALLOW A NEW TOWNHOUSE DESIGN FOR 1: PREVIOUSLY APPROVED NATURE'S RUN RESIDENTIAL DE~ OPMENT. Mr. Bedn explained the applicant has proposed a new floor plan for the Nature's Project. Thre oor plans were initially reviewed and approved as a part of Speci Use Permit (01-05) ich established the planned unit development for Nature's R . A fourth floor plan wadded with Planning Commission and Council approv of Special Use Permit amendme (03-05) in June of 2003. The proposed fifth floor an will also need to be approved by uncil. Mr. Bednarz discussed the st Commissioner Jasper asked how m approximately twenty lots left. z stated there were Motion by Gamache, seconded by Kircho , 0 open e public hearing at 7:13 p.m. Motion carried on a 6-ayes, O-nays, I-absent ( There was no public input. Motion by Kirchoff, seconded by Gam e, to close the blic hearing at 7: 14 p.m. Motion carried on a 6-ayes, O-nays, 1 bsent (Vatne) vote. Commissioner Gamache stated thought the more townhouse with in this development, the etter. r plans they came up Motion by Kirchoff, sec ded by Gamache, to recommend to the City Co cil approval of the proposed amen ent. Motion carried on a 6-ayes, O-nays, I-absent ( Mr. Bednarz sta Q that this item would be before the Council at the April 6, 200 Council meet' g. PUB C HEARING: ORDINANCE AMENDMENT (04-01) AMENDING CITY CO E 12-14-10 D. 8. REGULATING LIGHTING IN OFF STREET PARKING :AS. -7~ o CVS/Pharmacy 3631 Bunker Lake Blvd. NW o '.m. , \ l \ i \ ' \ ! , I \ j \ . J i .~ o - 'iJ- I ; i ; j ~. I ! . ; i ; ; i 1\ l~ i i f I I iOJlWi \ ! \ " 1 "- ~ ! I I I I ,..-- ffiffilffiffil. In I 1,,1 II I ! i fIfTH G o Store #: 00000 Project #: P32301 NWC Bunker Lake Boulevard West & Round Lake Boulevard Andover, Minnesota 55303 w a: o u.. w CD o a: w I- u.. < o 1418 EJn:hun1 Ril Elk Gro'!;'e Vi/ioU'e '" Illillois 6iJOm Kurt Kli/zl:lr 847-631-3153 Icon ldentity Solutions -9~ o ~ o --l- . 20' Pl101ECT J VN..'If!. I j 1 1 j I~ i STOP 51eN "'-~JtO:fhlt't.....r r;(~~ ;:'o-'FtX>\ ~~ :iTz,;!;};; / ll'err PATh o ~~'~"':.~.. ;:F.,~",,:;\~:J..~~-"~" =~,;';""~'''''.V-~f0<< ,~,,,,,,,,,=,,,,,,,,_""'_'_"" <" ,.~ >- hfi...jQ SCALE IN FEET -IO'~ lOOSEN IlOOTSOf All CONf_OPl.ANT5. 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AU.'I.ANf~$W.U llU!.mfa.lZWtJPON lNSi,lUAXll'< Wfl'Homn60NlMUol..OfH:ER~~~lN WfTHTHt~S()tpP:MMNU~~~ Olt MAY If! 1'lI:lAT$ fOIl: SL'MM!!t ,t,M) Ml.l.lNS~~~TION 'MTH } >Yl"UCA1lONOf cv.~o..:n.ltlar ~~Ol:Pal U"CN.1I9 nlt rm~OiOZ99t$HlUA'MrHN'<~~nor- Of 1G-1fJ.l(I1'HffOU~WJUNClNMmE~ AU.~iOM:MtAUWASm~m:rAlU. AU.l'L\NTfNCAAW~ClOC:iUl'lOto'JU.~ ~AU.~Wl'l€S~R(C'5VE,,~Of'1J"~1 l'\;\N1lHC$OlI.CONSl9'lNGOf....rt.!AS! 4S f'~~.S I'AArSI"E!\TQR~ AN{) ICl"AAnW"O~ LANDSCAPE NOTES: r o i~ i If. i~"~ I Ur~ I ! II ~I! I' ~="~ <. I!'~ ~f o o ~IZ- - L ~!I! r~~~ IIUllli a: LU o > ~ ~ g _ ~ Z ill -< !~~. o u.. ill 0.. 0::: >- . f- .C~ G I I l ~ ,. ,. ! J J ~ ,. o o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 3 re 'ved. Mr. Bednarz explained this appeared to be the surveyors attempt to illustrate the sn ed easement and it is not part of this approval. Mr. Johnson ted the other issue he has is with lopping off part of the parce ehind the site. He did not 'nk this was a good idea because it was not done in the st interest of the owners in the are Commissioner Gamache as d why this business would not be' the best interest of surrounding property owners, . Johnson stated he felt a s station would be in the best interest for him and he did not ow what a pharma would do for him, Motion by Gamache, seconded by sey, to close the pu carried on a 6-ayes, O-nays, I-a ent (Daninger) vote. Motion Commissioner Jasper th ght the applicants have done everything Commission has ask of them and he felt this plan was a good one. Gamache agreed. Motion by' sper, seconded by Gamache, to recommend to the City Council appro I of the pro sed rezoning, Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. r. Bednarz stated that this item would be before the Council at the April 6, 2004 City Council meeting. ~ o PUBLIC HEARING: CONDITIONAL USE PERMIT (04-02) FOR DRIVE THROUGH AT PROPOSED CVS PHARMACY/CONVENIENCE STORE AT 3631 BUNKER LAKE BOULEVARD NW. Mr. Bednarz explained the Planning Commission tabled this item at the February 24, 2004 meeting. The applicant has revised the site plan to allow the Conditional Use Permit for a drive-through window to move forward without the need for a variance. Mr. Bednarz stated CVS has an agreement to purchase the residential property to the north and will complete an administrative lot line adjustment adding 19-feet from the southern portion of the residential property to the CVS site. This will eliminate the need for any variances. The residential property will still be in compliance with the minimum lot size and setbacks for the R-4 Zoning District. Additionally, this 19-foot parcel will need to be rezoned from Single-Family Urban Residential to the Shopping Center Zoning District. -/3- o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 4 Mr. Bednarz discussed the staff report with the Commission. Acting Chairperson Kirchoff asked if the building footprint was larger because of the additional land. Mr. Bednarz stated it was not. Motion by Gamache, seconded by Greenwald, to open the public hearing at 7:23 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. Mr, Dean Johnson stated a couple of concerns he has is there seems to be quite a bit of difference in elevation from the front to the back of their property. He wondered if a retaining wall will be installed between the two properties, Mr. Bednarz asked if the existing curbing will remain. Mr. Loucks stated there will be curbing in that area of the site and all of this will be addressed in the process. Commissioner Gamache wanted to clarify that they are only looking at the drive thru part of this plan. Mr, Bednarz stated that was correct. Mr. Johnson stated that a curb island on the CVS property encroached into an easement he owns on the property and Mr, Tom Loucks, Loucks McLangan, stated they would move the island over one parking stall so the island is outside of the cross access easement. o Motion by Greenwald, seconded by Gamache, to close the public hearing at 7:27 p,m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. Commissioner Jasper asked ifthere is a fence between Precision Tune and the property directly to the north. Acting Chairperson Kirchoff stated he thought there was an existing fence there already and it would need to be changed. Commissioner Jasper asked if the CVS property will require a fence and he noticed the two fences will not line up. Mr. Bednarz stated it will be required to adjoin the Precision Tune fence if there is agreement between the two property owners. He stated the exact location north of CVS will be selected based on the topography. Motion by Gamache, seconded by Vatne, to recommend to the City Council approval of Resolution No. _, approving the conditional use permit. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. Mr, Bednarz stated that this item would be before the Council at the April 6, 2004 City Council meeting. o -11-~ o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 7 ... PUBLIC HEARiNG: RESIDENTIAL SKETCH PLAN OF COUNTRY OAf! WEST TO REVIEW REVISED PROPOSAL FOR DEVELOPMENT OF 11 01161 A VENUE NW. Mr. Bednarz explained the Planning Commission is asked to review a revised residential sketch plan for a single family and townhouse development formerly called "White Tail Ridge". The revised plans attempts to address the issues raised by the City during the first round of sketch plan review. Mr. Bednarz discussed the staff report with the Commission. Commissioner Jasper asked if the emergency access was meant to be an access or was this for emergency vehicles only and whether it would be taken as an easement or right- of-way. Mr. Bednarz stated the access would be for emergency vehicles only. The City could take the access as right-of-way or easement. He did not know what the preferred method was. o Commissioner Gamache asked if it was determined if the property to the north was buildable. Mr. Bednarz stated there is interest in the development community and there is some potential for development in the north. Commissioner Greenwald stated the way he looked at this; there is not a good way to access this property. Mr. Jon Jondahl, Pentagon Holdings made a presentation to the Planning Commission. Commissioner Greenwald asked if twin homes were considered two dwellings. Mr. Jondahl stated that was correct. Discussion ensued in regards to the number of homes that could be built in the development that would be able to access City sewer and water. Motion by Vatne, seconded by Casey, to open the public hearing at 8:32 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. -.. Mr. Winslow Holasek, 1159 Andover Boulevard explained his views on the sewer limitations to the property and how the City in the past did not plan well for the future when planning the sewer. He stated that the City needed to come up with better plans,. Acting Chairperson Kirchoff stated there would be a City Council workshop discussing this issue at the end of March and maybe Mr. Holasek could discuss his ideas and views with them also. o Mr. Gary Johnson, 11II161'1 Ave. NW, stated he has a private septic system and he wondered who would be responsible for that if the water from the development drained onto his property and ruined his septic system. Mr. Bednarz stated the Coon Creek Watershed would make sure that no more water than currently drains onto the property would result from the development. -/S' - o o o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 8 Motion by Vatne, seconded by Gamache, to close the public hearing at 8:51 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Acting Chairperson Kirchoff thought this was an improvement over what they previously have seen. Discussion ensued in regards to a second access road and where they could place it and what other changes needed to be made. Acting Chairperson Kirchoff stated he liked the layout and did not think there needed to be many changes made. Commissioner Gamache stated they are trying to make better use of space by moving the road over sixty feet. \ updated the Planning Commission on related items. Mr. Bednarz ment ed that the City Council will be meeting on March 30th to discuss the sewer study issue. ADJOURNMENT. Motion by Gamache, seconded by Vatne, to 'oUID the meeting at 9:25 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver OjfSite Secretarial, Inc. -It- o o o ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Community Development Director ut:Iv- Courtney Bednarz, City Plann4 FROM: SUBJECT: Consider Preliminary Plat/Sophies Manor/1021 Crosstown Blvd.- Planning DATE: April 6, 2004 INTRODUCTION The Council is asked to review a preliminary plat of 46 urban lots on approximately 34 acres. This item was discussed at the March 30th Council Work Session. The Council determined that an access to Crosstown Boulevard will be provided through the property located at 1155 Crosstown Boulevard (as shown on the attached scenario drawing). DISCUSSION Transportation Plan As indicated in Figures II and 22 of the Transportation Plan (attached), a collector street is planned to extend through the property and all the way south to Andover Boulevard. This route was identified to relieve congestion at intersections along Hanson Boulevard and Prairie Road and to allow interior north/south access through developments between these two roadways on an appropriately designed collector street. Impact on Avocet Street NW Avocet Street NW is designed as a local street. It is not designed to accommodate the increased traffic that will result from the proposed development. Sufficient right-of-way does not exist to expand the roadway to collector street standards. The overall neighborhood design with driveways and a local street intersection close to Crosstown Boulevard is also not conducive to accommodating increased traffic. The Planning Commission and staff have recommended that an appropriately designed collector street access be provided. Intersection Improvements on Crosstown Boulevard The Anoka County Highway Department will require improvements to Crosstown Boulevard as a part of issuing a permit for the new street connection. The City needs to structure how these improvements will be paid for. If it does not, the access will not be constructed at the time 1155 Crosstown Boulevard is proposed for development. The cost of these improvements will not be feasible for a four lot development and either a cul-de-sac or no development will result. The Anoka County Highway Department will not allow an access unless the improvements are constructed at the same time. o Payment for Future Access to Crosstown Staff suggests that the Council chooses from the following payment options: 1. Require the developer to pay a proportionate share ofthe intersection improvements required by the Anoka County Highway Department based on the total cost of the improvements divided by the total number of units that are shown on the developer's plan, the sketch of 1155 Crosstown Boulevard and the sketch of the property on the south side of Crosstown Boulevard. In choosing this option, the City will need to carry the portion of the improvement that will be paid for when the property to the south develops. 2. Require the developer to pay a proportionate share of the intersection improvements required by the Anoka County Highway Department based on the total cost of the improvements divided by the total number of units that are shown on the developer's plan and the sketch of 1155 Crosstown Boulevard. In choosing this option, the improvements are constructed at the time the access is constructed and the City has no financial involvement. In either scenario, the portion of the improvement that would benefit the property to the south (i.e. north bound right turn lane, re-striping of gore area for a southbound left turn lane) would not be constructed until that property develops. Also, the costs would be determined before final plat approval and made a condition of the final plat. o Lots Fronting on Collector Street Within the Development Lots are typically not allowed to front on collector streets due to increased traffic and increased speeds on these roadways. Introducing additional turning movements slows traffic and can be detrimental to traffic safety. Additionally, increased speeds and traffic levels on collector streets conflict with safe enjoyment of front yards and creating desirable neighborhoods. Due to the development constraints described above, the property can only develop with driveways on the collector street. It should be noted that Vale Street NW was designated a collector street because it will carry slightly higher volumes of traffic than a typical local street when it is fully constructed as shown in Figure II. Vale Street NW will not carry enough traffic to be designated a State Aid route unlike most other collector streets in Andover. A variance to City Code 11-3-2 has been included in the attached resolution based on these findings. Proposed City Code Change Concerning Collector Streets It should also be noted that staff will be presenting a recommendation to the Planning Commission on April 13, 2004 to stratify collector streets into two categories; major and minor collector streets. Lots would be allowed to front on minor collector streets. The criteria used would be the estimated average trips per day. The collector street proposed as a part of this development would need to be evaluated but may fall into the minor collector street category. Additional Right-of-Way Thirty feet of additional right-of-way is proposed to be dedicated to Anoka County as a part of the proposed plat. This exceeds the right-of-way requested by the ACHD by three feet. o Lots The lots will conform to the R-4 Zoning District and buildability requirements of the City Code with a few exceptions as follows: 2 o o o 1. The wetland edge will need to be adjusted on Lots 16, 17,18,19, Block 2 to achieve 116.5 feet of buildable area between the front property line and wetland edge. These areas are indicated on the attached grading plan and will need to be approved by the Coon Creek Watershed Management Organization before the final plat can be approved by the City. 2. Lot 1, Block 1 does not meet the minimum lot depth requirement of 130 feet. The lot may also be considered a butt lot due to its location between two comer lots. This situation is caused by the location of existing 155th Avenue NW and the south property line of the subject property. A variance would be needed to City Code 12-3-4 and City Code 11-3-6 to allow the lot to be created. 3. The preliminary plat indicates two proposed outlots, Outlot A along the east side of the rail line, and Outlot B at the southwest comer of the plat. The outlot to the southwest may be subdivided in the future at the time Wintergreen Street NW is extended to the south. The outlot to the east is unbuildable. A condition of approval will require Outlot A to be combined with adjacent property. Rear Yard Screening Along Crosstown Boulevard Double frontage lots are shown along Crosstown Boulevard and provide the additional ten feet of required lot depth, but no screen planting as required by City Code 11-3-6. This requirement has been applied to plats such as Constance Comers and Foxburgh Crossing that abut county roads (and where wetlands didn't prohibit rear yard screening). There is an existing row of mature evergreen trees that is proposed to be saved to meet this requirement(see attached aerial photograph). Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed Management Organization, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Other The developer is also required to meet the following City Ordinances and all applicable ordinances: City Code Title 11, Subdivision Regulations City Code Title 12, Zoning Regulations City Code Title 13, Planning and Development City Code Title 14, Flood Control Staff Recommendation Staff recommends approval of the plat provided a proportionate payment for the intersection improvements is provided for. Planning Commission Recommendation The Planning Commission unanimously recommended denial of the proposed plat due to the fact that access was not provided to Crosstown Boulevard as a part of the plat. The Commission was opposed to a temporary access and suggested that the developer should provide a permanent access at an appropriate location as a part ofthe proposed project. 3 o o o ACTION REOUESTED The Council is asked to approve or deny the plat and to select an option to address payment for intersection improvements that will be required by the Anoka County Highway Department. The 120 day review period has been extended at the applicant's request. If the Council does not wish to approve or deny the plat, the developer will need to extend the review period further. Attachments Resolution c/ Location Map t/ Preliminary Plat (full size in packet) t./ Development Plan (11x17 in packet) V Figure II Transportation Plan J Figure 22 Transportation Plan ,/ Sketch of Property to South v' Aerial Photograph v' Planning Commission Minutes t/ :itE;d' Cc: Emmerich Development Corporation 1875 Station Parkway NW 4 o o o CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "SOPHIE'S MANOR" FOR EMMERICH DEVELOPMENT CORPORATION ON PROPERTY LOCATED AT 1021 CROSSTOWN BOULEVARD NW (P.I.D. 23-32-24-12-0001) LEGALLY DESCRIBED AS: That part of the Northwest Quarter of the Northeast Quarter of Section 23, Township 32, Range 24, Anoka County, Minnesota, except the Burlington Northern Railroad, lying north of Crosstown Boulevard NW. AND That part of the Southwest Quarter ofthe Northeast Quarter of Section 23, Township 32 Range 24, Anoka County, Minnesota lying North of Crosstown Boulevard NW except the West 250.00 feet of Said Southwest Quarter of the Northeast Quarter. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said plat; and WHEREAS, the applicant has requested a variance to City Code 11-3-2 to allow lots to front on a collector street, and; WHEREAS, the City Council finds that the special circumstances for the proposed variance are The City's transportation plan proposes a collector route through the subject property, and; WHEREAS, the existence of wetlands, surrounding development and a rail line which preclude any collector roadway design that conforms with City Code 11-3-2, and; WHEREAS, Vale Street NW will not carry enough traffic to be designated a state aid route unlike most other collector streets in Andover, and; WHEREAS, the applicant has requested a variance to City Code 11-3-6 and City Code 12-3-4 to allow Lot I, Block 1 to be a butt lot that is below the 130 foot minimum lot depth requirement, and; WHEREAS, the City Council finds the special circumstances for the proposed variance are the location of existing 155th Avenue NW and the south property line of the subject property. WHEREAS, as a result of such public hearing, the Planning and Commission recommended to the City Council the denial of the plat due to the fact that access was not provided to Crosstown Boulevard as a part of the plat, and; 5 o o o WHEREAS, the City Council has determined that an access to Crosstown Boulevard will be provided in the future and has assigned financial responsibility to ensure construction ofthe access will be proportionate to the size of the new residential development, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Andover has received the recommendation ofthe Planning Commission and approves the preliminary plat with the following conditions: I. The preliminary plat shall be revised as follows: a. As required by the Coon Creek Watershed Management Organization prior to final plat approval. b. Outlot A shall be eliminated by being combined with the adjacent residential property. c. Wintergreen Street NW shall be changed to be named Xeon Street NW. d. The preliminary plat shall otherwise conform to the plat drawing stamped received by the City of Andover February II, 2004. 2. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 3. Park dedication and trail fees shall be paid on a per lot basis at the rate in effect at the time of preliminary plat approval. 4. A variance to City Code 11-3-2 is granted to allow lots to front on a collector street. 5. A variance to City Code 12-3-4 and City Code 11-3-6 to allow Lot 1, Block I to be a butt lot that is below the 130 foot minimum lot depth requirement. 6. The developer shall be required to pay to pay a proportionate share of the improvements required by the Anoka County Highway Department for the future street intersection where Xeon Street NW meets Crosstown Boulevard. The dollar amount will be determined prior to final plat approval and made a condition of the final plat. 7. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 8. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure typical subdivision improvements will be completed. Adopted by the City Council of the City of Andover this _th day of ,2004. CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R. 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":::-'.nl e.i I! l UJ,:" , I j~ll I ~ ,II \ /1'1 ~. . )1 1111 I,/IJ . ' .I. I ~-~.., . i j I o .t 1 l , , / j -11 0' i I , ,l _--'::1 -f ;" j / -. _______I / . ....:.... -,'{ / I /'>'. ,-{ . /j' >>...'''/ / ,. ~- // I L /" .' ;--. i'~ j / - I~.; i ! ; ! / I ~ i , ~ - ~)!id"-~~~5H6WI~G wiwtEJtG~~ef.i ecre.NPS? . ~ ~v~i~t]iLVP. o .------- J~ 6oRI7(]t-l-~::- . . HlNeG d'.~ P1<Q~ l I , j T I ! o o -14- o Regular Andover Planning and Zoning Commission Meeting Minutes - January 27, 2004 Page 3 .. PUBLIC HEARING: PRELIMINARY PLAT OF SOPHIE'S MANOR, A SINGLE FAMILY URBAN RESIDENTIAL DEVELOPMENT LOCATED AT 1021 CROSSTOWN BOULEVARD NW. Mr. Bednarz explained the Planning Commission is asked to review a preliminary plat of 46 urban lots on approximately 34 acres. Mr. Bednarz discussed the staff report with the Commission. Mr. Bednarz stated staff is recommending a temporary access onto Crosstown Boulevard. He stated they received comments from the County Highway Department and they are not in favor of a new access to Crosstown Boulevard. He stated the city staff will continue to discuss this with the County. Mr. Bednarz stated there are also a couple of outlots on the plat and staff is asking that one be combined with adjacent property and the other be preserved for future development. o Mr. Bednarz stated there were two other items. One being an existing row of evergreen trees along Crosstown Boulevard. The City requires an extra ten feet of lot depth for screening from the roadways. There is an opportunity to save the existing row of trees. The last item is that Lot I, Block I has a lot depth slightly less than the required one hundred and thirty feet, due in part to location of 155th Avenue right-of-way and the south property line of the development. If Lot 1, Block 1 is to be developed, it will need a variance to lot depth. Mr. Bednarz stated if a permanent or temporary access would not be a condition of approval as part of this plat then staff would not recommend this being approved because it would be a conflict with the city's transportation plan. Commissioner Kirchoff asked what the property, not part of this proposal is zoned right now. Mr. Bednarz stated it was zoned R-l. Mr. Bednarz summarized the letter from the County Highway Department with the Commission. Commissioner Gamache stated the letter from the County stated lots 5, 6, 7, 8 & 9 in block 3, wouldn't this access be too close to the Railroad tracks, Mr. Bednarz stated one of the things in the County letter is the distance for people to respond to something that is happening on the road in time from the rail road track and they are calling that out as five hundred feet and lot 5 would be about 660 feet and should be adequate distance there and there would also be about a quarter mile between that access and Avocet Street over to the south and west. o -I/;"- o Regular Andover Planning and Zoning Commission Meeting Minutes - January 27, 2004 Page 4 Commissioner Greenwald asked what temporary meant in a situation like that. Mr. Bednarz stated it would remain until another access would be developed. Commissioner Gamache asked what would become of the temporary access, Mr. Bednarz stated the street could be removed and the street easement would be vacated and they could recover a lot. Commissioner Greenwald stated if they looked at the project location map, it was pretty obvious that the City was thinking those two roads would connect and that there would be some kind of access other than Avocet. Mr. Bednarz agreed. Commissioner Kirchoff asked if they have talked about closing Avocet because it is not up to the design they would need for access. Mr. Bednarz stated he would not characterize that it is under designed for what it is intended for because it was designed for local street access. He stated they will need multiple connections that serve the south end of the development. Commissioner Greenwald asked once the property next to this is developed, will the temporary road be closed. Mr. Bednarz stated they could put a condition on this property that this would have to occur. o Commissioner Jasper asked why they should build a temporary road when they could move the road west and make it a permanent road, why wait for the possibility of the piece to the south to develop later. Mr. Bednarz stated it is something they could look at but where they move it to is an important consideration. He showed on the map the location of an existing house and a wetland on the south side of Crosstown Blvd. Commissioner Jasper stated this is a collector road and all of the lots will have driveways facing the road and wondered if this was contrary to the development standards. Mr. Bednarz stated there would need to be a variance to allow lots to front on a collector street. Commissioner Jasper stated Wintergreen as proposed on the plat, if it went south to the area that is not part ofthis development, would it require the removal of the existing structure and garage on the other property. Mr. Bednarz stated the garage would not meet the setback requirements but the house would. o Commissioner Kirchoff stated looking at Wintergreen; he wondered why it was proposed to come up to Crosstown but not at a right angle, is it because of the house. Mr. Mike Quigley, representing the development company, stated the road was designed specifically for the spot to correspond with the property directly to the south. The County is not recommending any access to Crosstown. He stated a temporary road is costly and the County is not in favor of this and they have designed this plat at the request of staff to save the trees along Crosstown because there are large mature pine trees there and the drainage is designed to keep all of the trees. He stated all the trees on lot 5 will need to be clear cut and most of the trees on lots 4 and 6 would need to be removed for site lines if the temporary road were installed. -/b.- o Regular Andover Planning and Zoning Commission Meeting Minutes - January 27, 2004 Page 5 Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:27 p.m. Motion carried on a 7-ayes, a-nays, a-absent vote, Ms. Linda Price, 15661 Yellow Pine, stated her property is adjacent to the proposed zoning change and she had two concerns. The first was if there was an access street from Crosstown into the section, which would make their subdivision a thru street for people trying to beat the train. Once the street is put in, people will try to cut through if they see the train. She foresees people using this as a thru street. Her second concern is having houses built on railroad tracks and how this will affect the market value. Mr. Bednarz explained the transportation plan to the residents. o Mr. Doug Box, 15675 Yellow Pine, stated his backyard backs up to the wetlands. His concern is if they are planning on filling in a substantial amount of wetlands, he is concerned with his backyard flooding. He has fears that ifthey fill in any part of the wetlands, it will raise the water level and flood his property. Mr. Bednarz stated his lot was designed to accommodate two one hundred year floods and he did not see there being a problem with flooding. He stated it would not be uncommon for water to back up into the yard where there is a drainage and utility easement on the back part of his yard. Mr. Box stated his concern is within the last hundred years, the wetland has not been filled in. Mr. Quigley stated along the lots that shows some fill, there is minimal amount of fill. Behind the lots will be a substantial storm water pond for the water to go to. Mr. Pear Mulberg, 244 I 73rd Avenue NW, asked what is the process that would happen from here on that would determine what the County will allow. Chairperson Daninger stated they take recommendations from the County as well as trying to work with the County and they look at the plat as a whole and try to look at angles and speeds of the street and how it benefits everyone. Commissioner Jasper asked what happens if the Commission recommends the temporary access and the County does not want it. Mr. Bednarz stated the City has plat authority, the County has the ability to review the plats and comment but the City has the ability to approve the plat. Mr. Joe LeGuard, asked what Mr. Bednarz meant by routing traffic around the rail road tracks. Mr. Bednarz stated if there is an access to Crosstown Boulevard as part of this development, the local transportation network is improved. Motion by Gamache, seconded by Casey, to close the public hearing at 7:45 p,m. Motion carried on a 7-ayes, O-nays, a-absent vote. o Commissioner Casey asked if the property owner where the proposed Wintergreen would go through was at the meeting. Mr. Bednarz stated the owner is in Florida for the winter and he did speak to him last week. He stated the property is for sale but they were not able to come to terms with the developer. -/7- o Regular Andover Planning and Zoning Commission Meeting Minutes - January 27, 2004 Page 6 Chairperson Daninger asked what the homes values will be. Mr. Quigley stated the value of the homes will be equivalent to the homes in the area. Mr. Quigley showed on the map where the pond will be in the development and stated it was designed to back two hundred year events and will be dry most of the time. Commissioner Greenwald stated he would not be in favor of this if they had to put in a temporary road because he does not want to see all the trees destroyed. Commissioner Gamache agreed and stated if the property next to this is for sale, he suggested the developer come to terms with the property owner and purchase the property and make the permanent connection. Commissioner Greenwald stated that under the conditions of this preliminary plat, he would not vote for it right now until he had further explanation on how they are going to do that connection to Crosstown. He stated that there is no question that people north of there will be using that in coming out onto Crosstown. o Chairperson Daninger stated the County is recommending no access. Commissioner Kirchoff stated he could understand their reasons for not wanting access but this is an area they have identified that will want a collector street and the street needs to continue past Crosstown and the County does not have any plans at the present time to upgrade Crosstown. He would hate to see a temporary go in and he thought they could make a deal with the proposed connection on Wintergreen. He stated he supported a connection to Crosstown but he did not want a temporary street. Commissioner Greenwald stated they need to have a detailed comprehensive plan that is well thought out so they do not get into this situation. Discussion ensued in regards to the proposed temporary road connection. Chairperson Daninger asked how everyone felt about driveways on collector streets. Commissioner Gamache stated there is nothing they could do unless they do not develop the land. Commissioner Kirchoff stated he did not think it was too severe to put driveways on this arterial street. He stated they have had to do this on a few developments when no other options exist. Commissioner Casey stated they are only stuck with two options, Either give up lot five as a permanent and cutting out the trees or going to the other piece of property probably at a higher price. He stated they have to have access to Crosstown. o Commissioner Jasper stated if this is redone, it seems that the road could on the northern part ofthis development, be run along the wetland edge with cul-de-sac's off and get nearly as many lots if they put the road along the wetland edge and put cul-de-sac's off to the west but they will still have on the south side of this ten or twelve lots that have to front the collector street so it does not solve the collector street problem. -18- c Regular Andover Planning and Zoning Commission Meeting Minutes - January 27, 2004 Page 7 Commissioner Greenwald thought they should all agree there should be an access but he needs a more definitive information and he would like to either table this or deny this. He would be more prone to table this until they could get more information. Chairperson Daninger stated they did not have enough information to approve this but he wondered if they should table this or deny it. He thought they should move this forward to the City Council with a recommendation because the only things they have problems with are the road going through and the street as a collector, Commissioner Jasper stated if Wintergreen is not put where the developer wants it, the land will be landlocked. That creates a problem for the owner at 1155 and complicates this. Commissioner Greenwald stated they could make a motion for approval with the condition for access onto Crosstown Boulevard or they could make a motion to not approve it until there is more information because he would like more of a straight answer as to where the road will be. Commissioner Vatne stated his vote will be to deny because he thinks that getting this straightened out where the road will be is too significant to have in front of them and to approve with a condition. He thought it needed to be ironed out first. Q Motion by Gamache, seconded by Greenwald, to recommend to the City Council denial of the preliminary plat because of the unknown of the access or continuation of the feeder street. Motion carried on a 7-ayes, a-nays, a-absent vote. Mr. Bednarz stated that this item would be before the Council at the February 17, 2004 City Council meeting. Commissioner Greenwald left the meeting at 8:10 p.m, P C HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY RESID L DEVELOPMENT LOCATED AT 13309 JAY STREET NW. Mr. Cross explained the residential subdivision. ing Commission is asked to review a sketch plan for a 4-lot Mr. Cross discussed the information with the o Commissioner Gamache asked where the driveway is. Mr. stated it extends out onto Jay Street. He stated there would have to be a variance for eve operty that would have a driveway out onto 133rd. Commissioner Gamache asked why one lot needed to be widened out to one hundred feet. Mr. Cross stated because the ninet t -11'~ o o o @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Councilmembers John Erar, City Administrator1'Jt.-- Will Neumeister, Community Development Director wL Courtney Bednarz, City Plann~ Consider RezoninglR-l to R-4/W oodland Estates 6th Addition - Planning FROM: SUBJECT: DATE: April 6, 2004 INTRODUCTION The Council is asked to review the proposed rezoning to allow the Woodland Estates 6th Addition to move forward. DISCUSSION As with all rezonings, the City must meet one of the two following findings that are provided by state statute: 1. The original zoning was in error. 2. The character of the area or times and conditions have changed to such an extent to warrant the Rezoning. Comprehensive Plan Amendment (03-07) removed the subject property from the Rural Reserve and extended the MUSA Boundary to include the property to allow it to be served with municipal utilities. Times and conditions have changed as a result of this action and the change is necessary to align the zoning with the Comprehensive Plan. Attachments Ordinance Amendment Location Map Planning Commission Recommendation The Planning Commission unanimously recommended approval of the rezoning request based on the fact that times and conditions have changed. pment 13632 VanBuren Street NE Ham Lake, MN 55304 o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE AN ORDINANCE AMENDING CITY CODE TITLE 12-3-5, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: City Code 12-3-5, The Zoning District Map of the City of Andover is hereby amended as follows: I) Rezone land from R-I, Single Family Rural Residential to R-4, Single Family Urban Residential on approximately 40 acres legally described as: The southeast quarter of the northeast quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota. 2) The finding for the rezoning is that Comprehensive Plan Amendment (03-07) removed the subject property from the Rural Reserve and extended the MUSA Boundary to include the property to allow it to be served with municipal utilities. Times and conditions have changed as a result ofthis action and the change is necessary to align the zoning with the Comprehensive Plan. 3) All other sections of the Zoning Ordinance shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this _ day of 2004. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -2- - Woodland Estates 6th Addition o .- :l .- .- ~ , ~\\, ._ a. ~ ~ - ~ ~\; ! ~ ,- ~ '7~lB i i , ~ , ,- ~ . , .- .- ,- .~, .- -""'--- w .~ - --% <l. - ~! ------- k .. ~,\:.a~lfii ;p Q z ~l;l;,: q ~ .., 0" .. " ...- ~llfi c--- ,m' = Un, .- ,- ,- ) ,- ~ .- .- 0" J ,- I- , J i i '" w ,- .. ." - ~ <( - f-----r !@ ~ , i , i m. ,- ~~\ ~~ ~~. ~ m' 0" .- 15fIlI ~l ,- , ! ,_ r- "- I ! i .. .. - ! ~, j - ~, ~. ",,,. . \' . .. t ~\ ! I ! D - .- 1<: . - "'E1' a{-,{. L"ii V-I!~ .- \ . or'i -::<-"4'f~1"=: ~~ 2 l- II. i i iIDIII.fJ>~'''' p=f!"'! f""'-""'- E ~ .~-""'~'~' <l. ),J I '~~\"'\:, i,_ ~~ ~ ~ ~ r-- '~" -I - .m. ~ ,.. ,F' ~ #. H q i ;I.~.. l~..p. ! 'I fi II ilm. ~ I~ \tii i l\I\U\!\U H ~ i\l\ \.\.\.\I\.\.\I! I .\1\.\ z I-- ! lJi i ~ 11!llllrl!l~ p---... vn ~ ~\iI!li i. . t , i \ un ."" -, ... '1 1TII_~ #1 1< ~ .:.;? n i Will) 111<: ~ f"!' ""'~''-C:'''tllilliJ m m ii'll il~~ ~~, " :\ ~ ""'~r~ '''",oi8 ,_.\;\ ( ~ ~ 'llla1~~ I;;;NNNNNN'_jt3trmG 1\ cl ..!,i N N ill ~ ~qq\'!.~ .... I-- ~ ~f5:H2 l\I 'It ~~ - IJJ!J =-'" .. = ~ _ :n/NNili!IDlil~,\'\Ij!li.;;; ~1il ~ II t~ ~ r- / [i. ~/11~lI\~!LDi =,.'''' iH~ r:;;~ I ~ '\ IfnTiJ - ~ 0 . //l!i _ \. ~n n ii iJH.\,~~il~~~~ P ,- ~~ o 0- N w~, s Project Location Map -3>- o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 5 .. PUBLIC HEARING: REZONING (03-04) TO CHANGE THE ZONING FROM SINGLE FAMILY RURAL RESIDENTIAL (R-1) TO SINGLE FAMILY URBAN RESIDENTIAL (R-4) FOR PROPERTY LOCATED IN THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. Mr. Bednarz explained the Planning Commission is asked to review the proposed rezoning to allow the Woodland Estates 6th Addition to move forward. Mr. Bednarz discussed the report with the Commission. Motion by Gamache, seconded by Casey, to open the public hearing at 7:31 p,m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. There was no public input. Motion by Casey, seconded by Gamache, to close the public hearing at 7:32 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. o Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of the rezoning request based on the fact that times and conditions have changed. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Mr. Bednarz stated that this item would be before the Council at the April 6, 2004 City Council meeting. P IC HEARING: PRELIMINARY PLAT OF WOODLAND ESTATES 6TH ADDI 'N, A SINGLE FAMILY URBAN RESIDENTIAL DEVELOPMENT LOCATE THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTIO TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. Mr. Bednarz explained Planning Commission is asked to review a preliminary plat for Woodland Estates 6th AdditI . The proposed project is located west of Nightingale Estates 3rd Addition, o Commissioner Vatne stated there was a reference to the existing dl eswith a couple of ponds that will replace the ditches. He asked where the ditches were in lation to the ponding. Mr. Brian Johnson, Hakanson, Anderson Assoc" Inc., explained County , when a plan is submitted, how ission the process the Mr. Bednarz discussed the information w' Commissioner Vatne asked regarding custom gra . specific are the plans. Mr. Bednarz explained to the developer takes on designing the plans. -f-- '0 C!9 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato(V Will Neumeister, Community Development Director 4It-- FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Preliminary Plat/Woodland Estates 6th Addition - Planning DATE: April 6, 2004 INTRODUCTION The Council is asked to review a preliminary plat for Woodland Estates 6th Addition. The proposed project is located west of Nightingale Estates 3rd Addition. o DISCUSSION Conformance with Local Plans Comprehensive Plan Amendment (03-07) removed the subject property from the Rural Reserve and extended the MUSA Boundary to include the property to allow it to be served with municipal utilities. (A forty acre parcel west of Woodland Estates was placed into the Rural Reserve and removed from the MUSA as a part of this application). The property is zoned Single Family Rural Residential (R-l). A rezoning to Single Family Urban Residential (R-4) is proposed as a separate item. Access The only access to the development would be provided from Woodland Estates 4th Addition via Veterans Memorial Boulevard. A public street and utility easement through the rural property between Woodland Estates 4th and 6th Additions will be necessary to allow access to the property. A majority of Council members indicated that they would accept a single access into the development at the September 2, 2003 Council Meeting. A potential alignment was previously reviewed by the City and an independent traffic engineer during the sketch plan process o The Transportation Plan designates this route as a collector street. This street will be constructed to state aid standards within a 66 foot wide right-of-way. By designing the street to state aid standards, state funding will be available for future maintenance of the roadway. Local streets within the proposed plat will be typical with a 33 foot wide street constructed within a 60 foot right-of-way. Each of the proposed access points to the collector street exceed the minimum spacing requirement of City Code at 330 feet. Each of the proposed cul-de-sacs will be below the maximum length of 500 feet. Two future connections will be available to adjoining properties to the north, west and south. o o o Impact On Street System All of the proposed traffic from the development will have to travel through Woodland Estates 4th Addition to Nightingale Street NW. It is also anticipated that a vast majority of this traffic will use the Nightingale Street NWICrosstown Boulevard intersection. Nightingale Street NW is proposed to be upgraded with a street mill and overlay as a part of a public improvement that is in the capital improvement plan to be constructed in 2005. This project will need to include the striping of right turn and bypass lanes due to the residential development surrounding this roadway. This will increase the cost of the project. The City will need to identify additional funding to complete this portion of the project. The Nightingale StreetlCrosstown Boulevard intersection This intersection is included as an unfunded improvement in the Anoka County five year capital improvement plan for design in 2005, right-of-way acquisition in 2006 and construction in 2007. If funding is not able to be achieved, the schedule for this improvement may be moved back. The County and City will continue to pursue funding sources for this project until it has been constructed. Adequacy of Roadway System It should be noted that the difficulty in achieving funding for intersection improvements is typically based on the fact that the intersection(s) do not meet the criteria necessary to warrant an improvement. A right turn lane exists on 152nd Lane NW at the intersection with Nightingale Street NW. It should also be noted that Nightingale Street NW is constructed to handle significantly more traffic than presently exists. As a result, traffic concerns may be adequately addressed in the short term with turn and bypass lane striping as a part of the imminent City public improvement project. Fire Department Comments Typically at least two access points would be provided in the interest of public safety. As a result, the Fire Department is opposed to the layout ofthe plat. Pedestrian Access The off street sidewalk will be extended from Woodland Estates Fourth Addition to proposed Verdin Street NW. From this point an off street bituminous trail will be extended to the west edge of the development along the south side ofthe street. 2 o o o Proposed Streetscape along Collector Route The applicant has proposed to go beyond the minimum grading and drainage requirements to create an attractive streetscape along the proposed collector route. An effort has been made to provide an undulating landscape berm on which trees will be planted, Additionally, the area between the sodded boulevard and the water line of the pond on the south side of 152nd Lane NW will be seeded with a high quality wildflower seed mixture (MNDOT 5B30). The result will be a combination of formal and natural landscaping that will provide an attractive parkway design. Easements The typical five foot wide side yard and ten foot wide front and rear yard drainage and utility easements will be provided on each lot. Additional easements will be provided to cover storm water ponds, drainage areas, underground utility lines and maintenance vehicle accesses. The Public Works Department requires two maintenance vehicle accesses to each storm water pond. The Public Works Department has several comments that will need to be addressed as the plat moves forward (see attached memorandum). Lots All of the lots meet or exceed the minimum lot width, depth and area requirements of the R-4 Zoning District. Building setback lines are drawn on each lot to indicate where a house can be constructed. Lots 25 and 26 of Block 4 are double frontage lots. Double frontage lots are typically only allowed along arterial roadways. A variance is needed to City Code 11-3-6 F to allow these double frontage lots. Staffis in favor of the variances because they prevent an additional street connection to the collector street. A street connection with minimal spacing between Wren and Yukon would be needed to eliminate the double frontage situation, Additional lot depth is provided as is typical for double frontage lots. Lot 28, Block 4 is a butt lot (a single lot located between two comer lots). City Code 11-3-6 D. states "The use of butt lots shall be avoided whenever possible." Staff explored turning Lots 27 and 28, Block 4 to face 153rd Lane NW to avoid this situation. The result would leave one lot facing the west side of Wren Street NWand decreases the buildable area on Lots 26,27 and 28, Block 4. Staff recommends in favor of a variance to allow Lot 28, Block 4 as proposed. Buildability Requirements Each of the lots will meet or exceed the minimum of 116.5 feet of buildable area between the front property line and the 100 year flood elevation of storm water ponds. There are no wetlands within the proposed development. Existing Ditch System Private ditches exist along the west and south sides of the property. The applicant is proposing to expand portions of the ditch into more traditional storm water ponds with some continued rear yard surface water drainage to the ponds. Park Dedication The Park and Recreation Commission and Council turned down the developer's proposed park location on the south side of proposed 152nd lane NW. Park dedication and trail fees will be collected on a per unit basis. 3 o o o Tree Protection Plan The applicant is proposing to custom grade lots along the east edge of the proposed development to save as many trees as possible as shown on the Tree Protection Plan. A narrow band of trees through the center of the proposed plat will be removed to allow grading for streets and ponds to occur. Planning Commission Recommendation The Planning Commission unanimously recommended approval ofthe proposed plat. Please see the attached minutes for more information. Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU, and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. The developer is also required to meet all other applicable ordinances, including: . City Code Title II, Subdivision Regulations . City Code Title 12, Zoning Regulations . City Code Title 13, Planning and Development . City Code Title 14, Flood Control Attachments / Resolution V Location Map / / Engineering Memorandum Public Works Memorandum J Preliminary Plat (Full Size in packet) j Planning Commission Minutes ./ ACTION REOUESTED The City Council is asked to approve the Preliminary Plat for Woodland Estates 6th Addition subject to the conditions of the attached resolution. e narz Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 4 o o o CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO R -02 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "WOODLAND ESTATES SIXTH ADDITION" FOR WOODLAND DEVELOPMENT ON PROPERTY LOCATED IN SECTION 21, TOWNSHIP 32 RANGE 24 LEGALLY DESCRIBED AS: The southeast quarter of the northeast quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said plat, and; WHEREAS, the applicant has requested variances to City Code 11-3-6 F. to allow Lots 25 and 26 of Block 4 to be double frontage lots and a variance to City Code 11-3-6 D, to allow Lot 28 Block 4 to be a butt lot, and; WHEREAS, the findings for the proposed variances are that the plat has been designed to prevent driveway access and limit the number of street connections to the collector street, and; WHEREAS, as a result of such public hearing, the Planning Commission recommends to the City Council the approval of the plat, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Andover hereby agrees with the recommendation of the Planning Commission and approves the preliminary plat with variances to City Code 11-3-6 D. and City Code 11-3-6 F. subject to the the following conditions: 1. Contingent upon the approval of the Rezoning of the property to R-4 Single Family Urban Residential. If this request fails to be approved, the preliminary plat shall be considered null and void. 2. The Preliminary Plat shall be revised to address staff comments from the Engineering memorandum dated March 16,2004, the TKDA memorandum dated March 15, 2004 and the Public Works memorandum attached to the staff report and shall otherwise conform to the drawings revised February 27,2004 and stamped received by the City of Andover on March I, 2004. 3. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 4. Park dedication and trail fees shall be collected for each unit based on the rate in effect at the time of preliminary plat approval. 5 o o o 5. A street easement shall be provided to allow a public street to be constructed between Woodland Estates 4th Addition and Woodland Estates 6th Addition. Also, costs associated with this improvement will be born by this development. 6. The developer shall be responsible for the cost of construction of all improvements proposed as a part of the preliminary plat. 7. A temporary easement shall be created for each temporary cul-de-sac. The easement document shall be written to expire at the time the roadway is extended. 8. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 9. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure all of the subdivision improvements will be completed. Adopted by the City Council of the City of Andover this day of ,2004. CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R. 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Ill' ~ , l~ ' i;!~ ,I '"II I f III ~15~~ ~; bl ~ ~ :! llf~i llil',! . ~ .~ ~ hi! k' I ~.... ..... .IUi! o o 1685' CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 .(763) 755-5100 . FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US MEMORANDUM TO: COPIES TO: 'FROM: DATE: REFERENCE: Courtney Bednarz, City Planner :btiD ~. . . David Berkowitz, City Engineer & Todd Haas, Asst. City Engineer March 16, 2004 , . . ' Woodland Estates 6th Addition/Grading, Drainage & Erosion Control Plan/Review #2 The following items have yet to be completed: , . - . 2. Grading, Drainage & Erosion Control Plan, There are a couple areas where additional percent of grade in , rear yards should be identified. 2% minimum is recommended, '. 4: Grading, Drainage & Erosion Control Plan, Need to indicate a vehicle access between Lots. 22 & 23, BloCk 4, ... . .. . 8. C3rading,hrainage& Erosion Control Plan, Need to indicate a wetland buffer strip around the north side of Pond 1. Currently only a VJetland buffer strip is indicated on the west side. . . . 17, Grading, Drainage & Erosjdn Control Plan. Please clearly identify the contours elevations on the south side of Pond 1. Need to ensure that the grade of the berm around the perimeter of the pond is at least one foot above the designed 100 year flood elevation. . ..... .. . '.' . 23. Sheet 6 of 6. Lot .18, Block 18, Lots 1, 6 & 7, Block 2, Lots 6-8, Block 2, Lots 7 ~ 13, Block 5 do not meet . minimum separation of the,lowfloors which are to be at least 1 foot above the designated or designed 100 year flood elevation, It appears that these lots are adjacent to rear yard ponds, VJhich are for the most part dry ponds except during a larger rainfall event. To allowfor these deviations to be approved, calculations must be provided to the City and Coon Creek Watershed District for approval to ensure that .. the runoff that will. not infiltrate and impact the low floors before the backyard detention pond is able to . drain itself out. Also, the double asterisks (**) in the lot by lot tabulationneeds to beremoved.or Clearly identified as to what.this represents. . . 25. See Item 23. 30. Notdone, Need to indicate the.1 00 year flood elevation for the existing ditch in the northwest corner of the plat hear Lot 1, Block 3, Also need to identify this as County Pitch #37. Additional Comments in ReQard to Review #2 1, Sheet 40f 6., The proposed storm sewer between CBMH 216 and FES-6 will need to be relocated on the property in the rear yards of Lots 20-22 of Block 4. Also the storm sewer behind Lots 23 & 24, Block 4 appear that it can be shifted to the properly line. . 2. Grading,. Drainage & Erosion Control Plan. Need to identify additional vehicle access locations . throughout the development. Let's meet with Andover Public Works to agree on vehicle acces.slocations. 3. Sheet 5 of6, Detail 417A is outdated, Use Detail 417C. Contact Jake Knutson at (763) 767-5145 to have the updated details e-mailed, H:\Enaineeriria\Plats\Woodland Estat.es 6th AdditionlMemos\Courtnev.DOC "J~- 4. Sheet 5 of 6. It appears thatthe street section detail for the sidewalk and the trail need to be clarified along with the stationing. . . 5. Rename 153rd ?to Veterans Memorial Boulevard NW. O 6. AdJ.'ust. radii on.. Veterans Memorial Boul.evard NW to meet st.ale aid sta. ndards for a 30 MPHdesign . speed, .. .. .. 7, Submit a recommended street section design from your geotechnical engineer. . .. 8. See additional commi9nts on plan sheets. 9, Additional cpmments pending further review. o o H:\Enaineerina\Plats\Woodland Estates 6th Addition\Memos\Courtnev.DOC -IS- '- o o TKDA ENGINEERS. ARCHITECTS. PLANNERS 1500 Piper Jaffray Piaza 444 Cedar Street Saint Paul, MN 55101-2140 RECE\VED DATE: MAR 1 7 2004 (651) 292-4400 (651) 292-0083 Fax www.tkda.com March 15,2004 PROJECT: Woodland Estates 6th Addition CITY OF ANDOVER City of Andover, Minnesota TKDA Commission No. 11978-042 Review of Drainage PIan for Woodland Estates 6th Addition Plan Date: November 4, 2003 Revision Date: February 27, 2004 Received by TKDA: March 3, 2004 Owner/Developer: Woodland Development Owner's Engineer: Brian J. Johnson, Hakanson Anderson Associates, Inc. REVIEWED BY: Stephen W. Hartley, P.E., TKDA ~H BACKGROUND: The Drainage Plan and Computations for Woodland Estates 6th Addition were reviewed for compliance with the City of Andover's "Water Resource Management Plan" dated January 1993. The following comments are from TKDA's previous memo. New comments are in bold and identify items that need to be addressed. COMMENTS: I, Existing condition curve number computations should assume pasture, good condition, not row crops, good condition. This will represent better pre-disturbance condition of the site before agriculture. 03/15/04 After discussion with Todd Haas, Assistant City Engineer, the use of row crops for curve numbers will be accepted. 2. Time of concentration numbers were done by direct entry. Supporting computations need to be submitted. 03/15/04 This comment has been addressed. 3. Proposed condition curve numbers seem reasonable. 4. Comparing the Woodland Estates 4th computations to the one provided with Woodlands 6th, what happened to Subcatchrnent 2A? o 03/15/04 This comment has been addressed. -(('- An Employee Owned Company Promoting Affirmative Action and Equal Opportunity o o o Drainage Review for Woodland Estates 6th Addition City of Andover March 15, 2004 Page 2 5. Preliminary rim and inverts need to be shown on the Grading Plan for all storm catch basin and storm manholes. A storm sewer chart is acceptable, if the structures are labeled to match. 03/15/04 Information provided, please see additional comments dated 03/15/04. 6. Preliminary pipe sizes and slopes need to be shown on the Grading Plan for all storm catch basin and storm manholes. A storm sewer chart is acceptable, if the structures are labeled to match. 03/15/04 Information provided, please see additional comments dated 03/15/04. 7. Discharge velocities from free end sections should not exceed 4-6 fps. Velocities closer to 4 fps are preferred. 03/15/04 Information provided, please see additional comments dated 03/15/04. 8. Details are needed of the outlet control structures. 03/15/04 Item has been addressed 9. According to the Geotechnical Report, the anticipated groundwater level is 871.5 to 873.5 feet. These elevations are higher than the proposed normal water level and proposed high water level of the proposed ponds. The proposed normal water levels and proposed pond outlets can not be lower than the groundwater level. Please review and revise. 03/15/04 Additional information provided, please see additional comments dated 03/15/04. 10. The lowest floor has to be 3-feet above the groundwater level or I-foot above the adjacent pond's high water level, whichever is greater. Many of the low floors do not meet the 3-feet separation requirements. Please review and revise. 03/15/04 What is the flood elevation for low area behind lots 24, 25, 30, and 31, Block 4? Also, supporting computations will need to be submitted for the backyard ponding areas that have 100-year flood elevations higher than the adjacent low floors, proving that the water will not get to the houses. -/7- o o o Drainage Review for Woodland Estates 6th Addition City of Andover March 15,2004 Page 3 11. The Minnesota Pollution Control Agency requires a Stormwater Pollution Prevention Plan (SWPPP) be developed as part of the Application for General Stormwater Permit for Construction Activity (MN RlOOOOl). When making application for the permit, a copy ofthe SWPPP will need to be submitted to the City, so that a copy exists at City Hall. 03/15/04 This comment has been noted by the Developer's Engineer. 11. An application has been made to Coon Creek Watershed District. Ifthe Watershed District determines a Permit is required, then the Watershed District will need to give approval prior to the City issuing final approval. 03/15/04 This comment has been noted by the Developer's Engineer. Additional Comments (03/15/04) 1. An updated geotechnical report was submitted with this submittal. In Table 2 of the report, the measured groundwater levels vary from 869 to 871.5 feet. In Table 3, the anticipated high groundwater levels vary from 870.5 to 873 feet. For some of the ponds, this means the normal water level is lower than the groundwater levels. For example, Pond l's normal water level is 867.5 feet. The measured groundwater level for boring U5A, which is at the southeast corner ofthe pond, is 869 feet and its anticipated high groundwater level is 870.5 feet. The pond ontlet will need to be raised, so that dewatering of the groundwater does not happen. Discussion will need to be held with the Coon Creek Watershed District and the City of Andover to determine where the pond outlets should be set, at the measured groundwater elevation or at the anticipated high groundwater level. 2. Storm sewer should not be placed in the groundwater. Please review and insure pipe inverts are out ofthe groundwater. -Ig-- o o o Public Works Memorandum WOODLAND ESTATES 6TH ADDITION Comments by: Brian Kraabel Sheet 4 1. Block 4 Lots 17, 18 Add easement 20' between lots 2. Block 4 Lots 22, 23 Add easement 20' between lots 3. Block 4 Lots 25, 26 Make this a standard la' easement 4. Block 5 Lots 12, 13 Add 20' easement between lots 5. Block 5 Lots 21, 22 Add 20' easement between lots 6. Block 4 Lots 34, 35 Add 20' easement Sheet 5 1. Why a structure behind curb at 152nd and Verdin Street? 2. Outlet pond south of 153rd Lane, east' side - is pipe going in or out at pond? Confusing area, 3. Yukon Street south end - add 2 catch basins at pipe crossing 4. Pond 3, north of 153rd Lane - rip rap not necessary on out flow pipe 5. Out flow pipe southwest comer of project - add rip rap to F.E.S. ft~- o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 5 LIC HEARING: REZONING (03-04) TO CHANGE THE ZONING FROM SIN FAMILY RURAL RESIDENTIAL (R-1) TO SINGLE FAMILY URBAN RESID TIAL (R-4) FOR PROPERTY LOCATED IN THE SOUTHEAST QUARTER THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 32, RANGE 24, A 'KA COUNTY, MINNESOTA. Mr. Bednarz explaine e Planning Commission is asked to review the proposed rezoning to allow the Woo and Estates 6th Addition to move forward. Mr. Bednarz discussed the report 'th the Commission. Motion by Gamache, seconded by Casey, 0 open the public hearing at 7:31 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Danin vote. There was no public input. Motion by Casey, seconded by Gamache, to close the pub carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Motion by Greenwald, seconded by Gamache, to recommend to the . Council approval of the rezoning request based on the fact that times and conditio o changed. Motion carried on a 6-ayes, O-nays, I-absent (Daninger) vote. Mr. Bednarz stated that this item would be before the Council at the April 6, 2004 Council meeting. ~ PUBLIC HEARING: PRELIMINARY PLAT OF WOODLAND ESTATES 6TH ADDITION, A SINGLE FAMILY URBAN RESIDENTIAL DEVELOPMENT LOCATED IN THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. Mr. Bednarz explained the Planning Commission is asked to review a preliminary plat for Woodland Estates 6th Addition. The proposed project is located west of Nightingale Estates 3rd Addition. Mr. Bednarz discussed the information with the Commission. Commissioner Vatne asked regarding custom grading, when a plan is submitted, how specific are the plans. Mr. Bednarz explained to the Commission the process the developer takes on designing the plans. o Commissioner Vatne stated there was a reference to the existing ditches with a couple of ponds that will replace the ditches. He asked where the ditches were in relation to the ponding. Mr. Brian Johnson, Hakanson, Anderson Assoc., Inc., explained the County -2-<;1- o o o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 6 ditch system does not go through this property. It extends the forty acres west of the site where there is a private ditch system. Their proposal is to expand the private ditch areas into storm water ponds to improve treatment. Acting Chairperson Kirchoff asked if the private ditches will eventually drain into the County ditch system, Mr. Johnson stated this was correct. Commissioner Greenwald asked in regards to the park dedication, money is collected per lot, is there a spot where there will be a potential park on this site. Mr. Bednarz stated the money collected on this plat will be applied elsewhere. Acting Chairperson Kirchoff asked if there was any idea when Veterans Memorial Blvd. would connect to Round Lake Boulevard. Mr. Bednarz stated that without assessing the property owners, it is not feasible to construct at this time. Acting Chairperson Kirchoff asked if there was any idea when the connection would be built. Mr. Bednarz stated it depended on the timing of development in the area. Commissioner Greenwood asked what the time frame for completion of the 6th Addition. Mr. Johnson stated they would anticipate the site grade would be in early fall and home construction would start at the end of the year in the fall through 2005 and into 2006. Motion by Gamache, seconded by Vatne, to open the public hearing at 7:54 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. There was no public input. Motion by Casey, seconded by Gamache, to close the public hearing at 7:55 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Commissioner Gamache thought the developer did an excellent job drawing up the plans after numerous discussions. Motion by Gamache, seconded by Casey, to recommend to the City Council approval of Resolution No. _, approving the Preliminary Plat for Woodland Estates 6th Addition subject to the conditions of the attached resolution. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Mr. Bednarz stated that this item would be before the Council at the April 6, 2004 City Council meeting. PUB NG: RESIDENTIAL SKETCH PLAN OF COUNTRY OAKS WEST TO REVIEW REVL OSAL FOR DEVELOPMENT OF 11 01161sT A VENUE NW. -2/" o o o ;;:);? ))) 6 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members John Erar, City Administrato~ David D. Berkowitz, City Engineer CC: FROM: SUBJECT: Accept Feasibility Report/Order Plans & Specs04-13NMB Through Proposed Woodland Estates 6th Addition - Engineering DATE: April 6, 2004 INTRODUCTION A feasibility report has been prepared identifying the improvements and estimated improvement costs associated with Veterans Memorial Boulevard NW through the proposedW oodland Estates 6th Addition development. A copy of the feasibility report is included in the packet for review. DISCUSSION The feasibility report provides a cost estimate for the installation of a Municipal State Aid street, storm sewer construction and traillsidewalk construction. The developer (Woodland Development Corp.) will be assessed for the majority of the project. The City's cost includes extra street width required to meet state aid standards. The total projectcosUs estimated to be $260,314.34. The developer's assessment would be $255,137.74 and the City's cost (MSA) would be $5,176.60. BUDGET IMPACT The project would be funded by assessments and Municipal State Aid Funds. City and developer costs are identified in the feasibility report, ACTION REOUIRED The City Council is requested to review the feasibility report and approve the resolution accepting the feasibility study, waiving public hearing and directing preparation of plans and specifications for Veterans Memorial Boulevard NW through the proposed Woodland Estates 6th Addition development. Respectfully submitted, . ~0.R. L 7- David D. Berkow~ Attachments: Resolut~, Feasibility Report (located in side pocke(of packet), Letter ~m Woodland Development Corp. waiving public hearing cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake, MN 55304 o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 04-13 FOR STREET, STORM SEWER & TRAIUSIDEWAlK CONSTRUCTION IN THE FOllOWING AREA VETERANS MEMORIAL BOULEVARD NW THROUGH THE PROPOSED WOODLAND ESTATES 61H ADDITION. WHEREAS, the City Council did on the 16th day of March , 2004, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by Hakanson Anderson & Associates and presented to the Council on the 6th day of April , 2004 ; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 260,314.34 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 260,314.34 ,waive the Public Hearing and order improvements. BE IT FURTHER RESOLVED by the City Council to hereby direct Hakanson Anderson & Associates to prepare the plans and specifications for such improvement project. BE IT FURTHER RESOLVED by the City Council to hereby require the developer to escrow for the sum of $ 0.00 with such payments to be made prior to commencement of work on the plans and specifications MOTION seconded by Councilmember City Council at a reqular meeting this 6th Councilmembers and adopted by the day of April ,2004, with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o o o -- - __...... '-a...., ~ .ILl: 'b;.:s'i~-l'lOlS2 PAGE 3/3 April 1, 2004 Mr. David Berkowitz City Engineer QTY OF ANDOVER 1685 Crosstown Blvd. NW Andover, MN 55304 RE: VETERANS MEMORIAL DRIVE THROUGH WOODLAND ESTATES SIXTH ADDrnON Dear David, . I hereby request that we waive the public hearing for the project of improving Veterans Memorial Parkway through Woodland Estates SIXth to an MSA road. It is my understanding that as this is developed, the cost for this project would be assessed to the lots of Woodland Estates Sixth Adcfrtion. I believe this addresses the issue for Tuesday night's dty coundl meeting. If you have anyconcems or questions, please feel free to contact me at 763-427-7500. ~' D \JMW Byro~estlUnd Exec~~~ ~~ President bmd l:'<~:j2 '\;,;) B,::'\;n 't. \'E t.r:.,1l1 L~~:\.::. .\~;:.I::'7.,~~'.. '):..'<:-:. . '-''.:j' _~_~-._ .::; ,.~:'l ;:1 '.', ... 1. '.. " , ... . , ,'. APR 01 2004 12:26 .. .. . -..'-V:',\' \'\':'I...;:..:'::~i\"i;::-',,::,~)."),~~;,.~: (.i"~).,:c.:'q 7634270192 PAGE. 03 o @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratotf' ,I Will Neumeister, Community Development Director W~ Courtney Bednarz, City Planne~ FROM: SUBJECT: Consider Sketch Plan/Country Oaks West/l 101 161 st Avenue NW - Planning DATE: April 6, 2004 INTRODUCTION The Council is asked to review a revised residential sketch plan for a single family and townhouse development formerly called "White Tail Ridge". The revised plan attempts to address the issues raised by the City during,the first round of sketch plan review. DISCUSSION o Conformance with Local and Regional Plans and Ordinances Comprehensive Plan Amendment (03-05) extended the MUSA Boundary to include the subject property. A condition of this approval limited the proposed development to municipal sewer and water service for 47.5 acres at 2.1 units per acre (lOa lots). The property is zoned Single Family Rural Residential (R-I). A rezoning to Single Family Urban Residential (R-4) and (M-I) Multiple Dwelling Low Density are needed for the proposal to move forward as proposed. Planned unit development review would also be necessary due to the fact that townhouses are included in the proposed development. Access A single public access to the development would be provided from 161 st Avenue NW. A variance will be needed to the minimum intersection spacing requirement of 660 feet for arterial roadways due to the limited distance from Vale Street NW to the east on the south side of 161 st Avenue NW. An emergency access is also proposed to the east of the public access. The applicant has revised the plan to provide connectivity within the development where possible. However, due to the fact that there is only one access into the development, the street network will exceed the 500 foot maximum cul-de-sac length. A variance to this requirement will be necessary for the development to move forward. o The applicant has proposed a fire access road to the east of the proposed access to provide a secondary access into the development. This access would need to be approved by the City Fire Department and Anoka County Highway Department (ACHD). o Fire Department Comments The Fire department is opposed to the single public access in the interest of public safety. The secondary access would need to be designed to meet the approval of the City Fire department and the Anoka County Highway Department (ACHD). Anoka County Highway Department The ACHD has provided comments for the revised sketch plan (see attached letter), The letter indicates a preference for a street connection to CSAH 20 to be made as previously shown (approximately 180 feet east of the presently proposed location). The preference for this location is based on the ability of the City to require vegetation to be cleared west of the intersection to address sight distance recommendations (i.e. sight comer), A site comer is a MNDOT standard that was developed for high volume freeways and highways, The ACHD has recently been applying this standard to county roads, A site comer expands the typical clear view triangle to a much larger area based on the speed of the roadways and the assumption that vehicles do not stop at intersections. It should be noted that the ACHD does not have the authority to require vegetation to be cleared outside of the county right-of-way. The City would need to require the additional clearing if it is to be done. It is also important to note that a future homeowner's fence, landscaping or even house could be constructed outside the road right-of-way, yet within the sight comer. o The Planning Commission discussed this issue at length, but could not reach agreement and ultimately did not provide a recommendation on the location of the access. Council is asked to make a final determination on the location of the access to allow the applicant to move forward with preparation of a preliminary plat. Either location will allow turn and bypass lanes at the proposed intersection as well as Crane Street NW and Vale Street NWon the south side of CSAH 20. The additional right of-way and right of access discussed in the letter would be dedicated as a part of the plat. Collector Street The Transportation Plan designates a north-south collector street through the subject property. The City Code prohibits lots from fronting on collector streets. The applicant has revised the plan to eliminate driveways onto the collector where possible. At the north end of the proposal, wetlands on the site allow only enough buildable area for one double loaded street. As a result there are driveways onto the collector street toward the north end ofthe sketch. o Double Frontage Lots The City Code also prohibits double frontage lots except along arterial roadways. By not allowing lots to front on the street and not allowing lots to back onto the street, the City Code allows only side yards adjacent to collector streets. To meet the requirements of the City Code, the collector street would need to be brought east at least 340 feet. The result would be short blocks and grid design with additional street and additional comer lots. Additionally, a building setback of 25 feet on comer lots does not provide much area to achieve the parkway design that a collector route should have. A 'side yard' design also would require an 2 o intersection every 320-350 feet, further limiting the area for parkway design due to the sight distance requirements at intersections. Staff would recommend in favor of variances for the double frontage lots provided the lots are appropriately designed. This would include a combination of providing additional lot depth, holding the road elevation below the rear yard elevations of the lots, berming and landscaping. These types oftreatrnents will be coordinated with the overall streetscape along the collector street to achieve a parkway design similar to that proposed as a part of the Woodland Estates 6th Addition. Phasing of Development The applicant has indicated that they may wish to phase the project to develop only the southern half of the property that can be served by gravity sewer in the first phase, This would preserve design options for the north end of the property and prevent a long dead end road from being constructed as a part of the initial phase. Future development of this area of the property could be coordinated with development of adjacent property to the north. This scenario could allow a street connection all the way over to Hanson Boulevard as a part of an overall plan for the area to the north and possibly avoid the construction of another lift station. o Pedestrian Access The applicant will be required to construct an 8 foot wide bituminous trail along the collector street as will be required ofthe Woodland Estates 6th Addition. A future City trail will be constructed along 161 st Avenue. The location of an appropriate crossing at 161 st Avenue will need to be determined by the Park and Recreation Commission and Council in consultation with the ACHD as a part of that project. Hydrology Due to the fact that the floodplain boundaries have not been determined in this area of the City, a floodplain study is being conducted by the applicant to determine the floodplain boundaries and appropriatel00 year flood elevations. This work is being reviewed by FEMA and will ultimately need to be adopted by the City as a floodplain map amendment. Single Family Lots All of the lots appear to meet the minimum lot width, depth and area requirements of the R-4 Zoning District. Townhouse Lots The applicant is proposing to construct twinhomes in the area of the property that is closest to the rail line. The applicant will present information about the townhouse units at the meeting. Due to the recommendation of the Park and Recreation Commission to take Lots 26, 27 and 28 of Block I as park land, it would make sense to change Lot 25, Block I to a twinhouse lot if the twinhomes are to be allowed. o Sketch of Adjacent Property The applicant has sketched a street connection with the property to the west in a location that is based on a wetland delineation provided by that property owner, The location will accommodate 3 o o o development as shown on the sketch. These lots will not be included in the 100 units permitted under Comprehensive Plan Amendrllent (03-0S). The sketch of the property to the southwest shows how access can be provided from the north to prevent future lots from fronting on the collector street. Due to the location of a pond at the northwest comer of this property it appears that a maximum ofthree urban lots can be achieved on this property. The property to the southeast contains a wetland along the rail line that limits the development potential of this property. The location of the existing house and the desire of the owner to retain an acreage property further limit the development potential ofthis property. Municipal utilities will be required to be brought to the property line to accommodate service to the existing house in the future. Planning Commission Recommendation The Planning Commission acknowledged the sketch had made adjustments to address their previous comments and conveyed general acceptance of the twinhomes provided they display a quality design. The Commission did not agree, however, on the location of the access or the arrangement of lots along the collector street. Please see the attached minutes for more information. Park and Recreation Commission Comments The Park and Recreation Commission recommended that Lots 26, 27 and 28 of Block I be taken as park land. The remainder of park dedication would be paid on a per unit basis based on the formula established in the City Code. Trail fees would also be paid on a per unit basis for each lot in the development. Staff Recommendation The report summarizes staffs positions on the various issues. Coordination with other Agencies The developer and/or owner are responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Other The developer is also required to meet the following City Ordinances and all other applicable ordinances: City Code Title 11, Subdivision Regulations City Code Title 12, Zoning Regulations City Code Title 13, Planning and Development City Code Title 14, Flood Control 4 o o o ACTION REOUESTED The Council is asked to discuss the relevant issues, including access, proposed variances, and proposed townhouses. Please advise the applicant on adjustments to the proposed project based on this discussion. Attachments Location MaPJ../ Sketch Plan ./ ACHD Comments Planning Commission Minutes J ll~ Cc: Scott Wold, Pentagon Holdings 9457 State Hwy 10 Ramsey, MN 55303 5 Country Oaks West o -l <D Z o (J) z <( :r: - - - - -, 17 1= - - ! I - - ) 0 -, c-- ~, ! I ! "" 161ST AVE :J Ii ::\:: _ L..,\!Ji I ~- ,_ __ L '.... .....-I~ ~ f--~.J.~ ~ ,.,11 _, ,_ ,~_ ':' rrl'illlllll i:ii: ::: m- -~..;; ~"W... 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'..../ , , \ \ " \",,"" ' ,. i 1[; f ~ s s' . 1 [ ,. j" ! . ~ i :;~ ~. [i I' I tl1irt T~~ I. II 'I-J l~ i ~~.l! I ~ 1 8~_ ~. ~ II~, i; .ii I ~ ~I r ~I t""'I t""'I (2 I I I I I >>L H1GHWAy:g RIGH T OF ,r-mo-.-___ COUNTY ........_____ N8g~~'g-w HIGHWA_Y.... .~ --:-- .~,..~~~.~..~...-..::..:... -7~. S>l(Etf ~~;'1::~~~i:f.?E:t-1 ~ M~:~~~~ ~~ I lCQn p. 01>0\' . ~ P!E~:I!!t~.l~= OATE2L!llQL lIC. NO,~ 13:!IAnd....Ba.l...,..5"llollt.~."'u.ko.M"&SllM PENTAGON HOLOINGS LLC 9457 STATE HIGHWAY- 10 RAMSEY. MINNESOTA 55030 612~369-6979 SlJOvt-.uoTHER 1/1 ANDOVER. MINNESOTA SKETCH PLAN COUNTRY OAKS WEST PROJ[cr, 2ooJ12.31< I '" COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N,W., ANDOVER, MINNESOTA 55304-4005 (763) 862-4200 FAX (763) 862-4201 RECEIVED March 2, 2004 MAR .(~ Courtney Bednarz City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 CITY OF ANDOVER RE: Revised Whitetail Ridge Plat - Previously Reviewed 8/15/2003 Dear Courtney: We have reviewed the Revised Whitetail Ridge Plat, located north of CSAH 20 (161 51 Ave. NW) and west of the Burlington Northern Santa Fe Railroad within the City of Andover, and I offer the following comments. o The location on the proposed local roadway intersection with CSAH 20 has been changed from the previous submittal. As previously submitted the local roadway was located approximately 180 feet east of the west property line where the lots adjacent to the local roadway were entirely within the boundaries of this plat which provided the opportunity for the developer to clear the sight corners for the intersection with CSAH 20. The local roadway shown in the revised plat is adjacent to the west property line where the sight corner in the northwest quadrant is outside of the boundaries of the plat and obstructions to this sight corner cannot be cleared without permission from the adjacent property owner. The City/Developer shall ensure that all applicable Intersection Sight Distance Requirements are met to the fullest extent possible. As with the previous review all lots within this plat will have access available via local roadways, and no direct access to the county highway system will be permitted. The right of Access along CSAH 20 shall be dedicated to Anoka County with exceptions for approved access locations. The access scheme on the new version of this plat includes one local roadway connection with CSAH 20 and one 30-foot wide emergency vehicle access located along the east property line. The local roadway intersection is located to the west of where it was shown on the previous review and the emergency vehicle access is new to this review. From a highway safety/mobility point of view we preferred the access scheme in the previous version for the following reasons: 1) It had a single access point/local roadway intersection. 2) All applicable Intersection Sight Distance Requirements could be satisfied. 3) The concept plans prepared by ACHD could be implemented to provide turn and by-pass lanes along the corridor. o If the City of Andover approves this plat with the revised access scheme, we would require the following: -8- Affirmative Action I Equal Opportunity Employer . o City of Andover Re: Revised Whitetail Ridge Plat - Previously Reviewed 8/15/2003 March 2, 2004 Page 2 1) All applicable Intersection Sight Distance Requirements for the local roadway and the emergency vehicle access shall be met to the fullest extent possible for this development; 2) The turn lane/bypass lane concept plan provided by ACHD shall be modified/shifted and applied at the local roadway intersection. Please note that ACHD has not provided revised concept plans for this version of the plat. Refer to the concept plans provided with our August 15,2003 review letter. 3) The emergency vehicle entrance shall be signed appropriately and/or gated with some type of breakaway devices to prevent everyday, routine use by local residents. Additionally, to reduce the risk of pedestrians/bicyclists from entering the traveled portion of CSAH 20 without warning, the paved portion of the path shall not make a direct connection to CSAH 20. The City may consider the construction of a path along the north Right of Way line between the emergency vehicle access and the proposed local roadway. o Calculations must be provided along with a grading and erosion control plan that delineates the drainage areas for this site. The post-development rate/volume of runoff must not exceed the. pre- developed rate volume of runoff for the 10-year, critical design storm. An engineering plan review fee estimated at $850.00 will apply to this project. Contact Andrew Witter, Construction Services Engineer, for information regarding the engineering plan review process, Please submit the drainage calculations, grading and erosion control plans, and turn lane/bypass lane plans along with the ACHD Design Requirements Checklist for County Highway Modifications (copy attached) and the applicable engineering plan review fee to Mr. Witter for his review and approval. If the City and/or the developer wish to meet with county staff to discuss the county highway modifications for this plat prior to submittal of formal engineering plans, we would be happy to do so. An access permit and a permit for work within County right of way are required and must be obtained prior to the commencement of any construction (permit to work within the R/W=$11O.00; Access permit=$150,OO). Installation and maintenance of any necessary permanent traffic control devices within the county right of way will be coordinated by Anoka County in conjunction with the permit process (Please note that the Developer will be required to make the necessary pavement marking removals for the implementation of the turn lane/by-pass lane plan as a part of the permit process), All other comments made in our August 15, 2003 review letter remain unchanged. Thank you for the opportunity to comment. Feel free to contact me if you have any questions. ~.~ Jane Rose Traffic Engineering Manager cc: CSAH 20/PLA TS/2004 Mike Kelly, Chief Right-of-Way Agent Larry Hoium, County Surveyor Roger Butler, Traffic Engineering Coordinator Josie Scott, Permit Technician Tom Hornsby, Traffic Services Supervisor - Signs Leon Opatz, RLK Kuusisto (1321 Andover Blvd NE, Suite 114, Ham Lake, MN 55304) -1- o COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304 (763) 862-4200 FAX (763) 862-4201 RECEIVED August 15,2003 AUG 2 7 ~0t1~ LUU.J Courtney Bednarz City of Andover 1685 Crosstown Blvd, NW Andover, MN 55304 CITY OF ANDOVER RE: Preliminary Plat Whitetail Ridge Dear Courtney: o We have reviewed the Preliminary Plat for Whitetail Ridge, to be located north ofCSAH 20 (161'1 Ave. NW) and west of Burlington Northern Santa Fe Railroad within the City of Andover, and I offer the following comments: The existing and proposed right-of-way north of the centerline CSAH 20 depicted on this plat varies from 50 feet to 60 feet. Sixty feet of right-of-way north of the centerline of CSAH 20 for the entire length of this plat will be required for future reconstruction purposes. It appears that all applicable Intersection Sight Distance Requirements can be met for access to this site; however, some clearing and minor grading may be necessary. The City/Developer shall ensure that all applicable Intersection Sight Distance Requirements are met to the fullest extent possible. o As proposed all lots within this development would have access via Local Roadways, consequently, no direct access to CSAH 20 is assumed for any of the lots. The proposed new local roadway would be offset from Vale St. NW by approximately 325 feet (to the west). As you are aware, it is very undesirable for local roadways to have offset intersections onto the county highway system. If in the future this section of CSAH 20 is rebuilt to include a raised concrete median, full access at either or both offset street locations may not be able to be achieved (see attached Concept Plan C). The existing local roadway Vale Street intersects CSAH 20 from the south at a location approximately 500 feet west of the BNSF railroad tracks. We have considered requiring that this Development line the proposed roadway up with Vale Street. However, doing so may impact the interim turn lane improvements on CSAH 20 associated with this development that will need to be made for the new street intersection. The City of Andover will have to decide what type of local roadway system they want for this area that will meet the needs of the local residents, without overburdening or causing safety impacts to the county highway system (both today and into the future). As an interim condition, an engineering judgment can be made that it would be better to offset the intersections and have the ability to make turn lane/by-pass lane improvements then it is to line the intersections up. As shown, this Development will have one roadway that can extend to the west and one that can extend to the north for future development of adjacent land, The City should probably consider an additional local -jd- Affirmative Action I Equal Opportunity Employer o o o roadway extension to the west for additional future connectivity to YeIlow Pine Street. IdeaIly, when the property to the west is developed all access to this Development (Whitetail Ridge) could be made via YeIlow Pine Street, and the new local roadway proposed in this plat would become a cul-de-sac. This would be similar to the access scheme for the Don Peterson Development on the south side of CSAH 20 where the development between Crane St. and YeIlow Pine St. did not introduce any new access points. Turn lane construction/creation on CSAH 20 will be required to be completed by the developer and/or the City for this development. For the City's consideration, we have prepared some turn lane concept plans for this development (labeled A, B and C). Turn lanes on CSAH 20 will be required for this development. Concept Plans A and B depict two different turn lane and bypass lane configurations for future discussion as plans for this development continue (it should be noted that this department prefers the implementation of Concept Plan B in conjunction with this and other developments in this area). The right of access along CSAH 20 shaIl be dedicated to Anoka County with an exception for the approved local roadway (this includes the larger parcel east of the proposed roadway that appears to be intended as commercial use). All existing entrances to CSAH 20 shaIl be removed and the right-of-way restored to match existing ditch section, grade, and slope. Calculations must be submitted along with a grading and erosion control plan that delineates the drainage areas for this site. The post-developed rate/volume of runoff must not exceed the pre- developed rate/volume of runoff for the 10-year, 24-hour storm, utilizing the "SCS Method". It should be noted that residential land use adjacent to highways will usuaIly result in complaints regarding traffic noise. Traffic noise at this location could exceed noise standards established by the U.S. Department of Housing and Urban Development and the Minnesota Pollution Control Agency. Anoka County policy regarding new developments adjacent to existing county highways prohibits the expenditure of highway funds for noise mitigation measures. The City and/or the Developer should assess the noise situation and take any action deemed necessary to minimize associated impacts at this site from any traffic noise. A permit for work within County Right-of-Way is required and must be obtained prior to the commencement of construction. License Permit Bonding, method of construction, design details, turn lane construction, work zone traffic control, restoration requirements and foIlow-up inspections are typical elements of the permitting process. Contact Roger Butler, Traffic Engineering Coordinator, or Josie Scott, Permit Technician, for further information regarding the permit process. InstaIlation of any necessary permanent traffic control devices within the County Right-of Way for this proposed development will be coordinated, installed, and maintained by the Anoka County Highway Departmentas part of the permit process. Thank you for the opportunity to comment. Feel free to contact me if you have any questions. ciI/J~ Jane Pemble Traffic Engineer xc: CSAH 20IPLATS/2003 Roger Butler, Traffic Engineering Coordinator Josie Scott, Permit Technician Mike KeIly, Chief Right-of-Way Agent Larry Hoium,. County Surveyor Val Anderson, Melchert Walkky -/1- .I~ I SiTe. COI(N~ ILL!) STe-Irr101\! I ' I .1 -, , I ......1 I 0 I / o / / / . ----- . /~G()~ / / / / / / I I I , I I~ ;So <b Cl .... S <b 1- -I- I I fr t \t ~ "3 Cl;?:: I;~ <b~ ~~ . ....~~ ~~ ~~ lr ~ ....I ."'-- I :--.GJ ~I N::E :=tl~ o o o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 7 .. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN OF COUNTRY OAKS WEST TO REVIEW REVISED PROPOSAL FOR DEVELOPMENT OF llOl161sT A VENUE NW. Mr. Bednarz explained the Planning Commission is asked to review a revised residential sketch plan for a single family and townhouse development formerly called "White Tail Ridge". The revised plans attempts to address the issues raised by the City during the first round of sketch plan review. Mr. Bednarz discussed the staff report with the Commission. Commissioner Jasper asked if the emergency access was meant to be an access or was this for emergency vehicles only and whether it would be taken as an easement or right- of-way. Mr. Bednarz stated the access would be for emergency vehicles only. The City could take the access as right-of-way or easement. He did not know what the preferred method was. Commissioner Gamache asked if it was determined if the property to the north was buildable, Mr. Bednarz stated there is interest in the development community and there is some potential for development in the north. Commissioner Greenwald stated the way he looked at this; there is not a good way to access this property. Mr. Jon Jondahl, Pentagon Holdings made a presentation to the Planning Commission. Commissioner Greenwald asked if twin homes were considered two dwellings. Mr. Jondahl stated that was correct. Discussion ensued in regards to the number of homes that could be built in the development that would be able to access City sewer and water. Motion by Vatne, seconded by Casey, to open the public hearing at 8:32 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Mr. Winslow Holasek, II 59 Andoyer Boulevard explained his views on the sewer limitations to the property and how the City in the past did not plan well for the future when planning the sewer. He stated that the City needed to come up with better plans. Acting Chairperson Kirchoff stated there would be a City Council workshop discussing this issue at the end of March and maybe Mr. Holasek could discuss his ideas and views with them also. Mr. Gary Johnson, 11"161 st Ave. NW, stated he has a private septic system and he wondered who would be responsible for that if the water from the development drained onto his property and ruined his septic system. Mr. Bednarz stated the Coon Creek -11- o o o Regular Andover Planning and Zoning Commission Meeting Minutes - March 23, 2004 Page 8 Watershed would make sure that no more water than currently drains onto the property would result from the development. Motion by Vatne, seconded by Gamache, to close the public hearing at 8:51 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Acting Chairperson Kirchoff thought this was an improvement over what they previously have seen. Discussion ensued in regards to a second access road and where they could place it and what other changes needed to be made. Acting Chairperson Kirchoff stated he liked the layout and did not think there needed to be many changes made, Commissioner Gamache stated they are trying to make better use of space by moving the road over sixty feet. . z updated the Planning Commission on related items. Mr. Bednarz entioned that the City Council will be meeting on March 30th to discuss the sewer study' sue, ADJOURNMENT. Motion by Gamache, secon ed by Vatne, to adjourn the meeting at 9:25 p.m. Motion carried on a 6-ayes, a-nays, l- bsent (Daninger) vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. -/~- o o o CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ David D. Berkowitz, City Engmeer ~J; FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Location Update/Ol-5/Skate Park Equipment - Engineering DATE: April 6;2004 (j7) INTRODUCTION This is an update as to a new location for the skate park equipment, which was subject to approval. of the Community Center moving forward. DISCUSSION Dan Masloski and Dave Blackstad, members of the Skate Park Task Force, have contacted churches and the school district to see if they would be interested in allowing the equipment to be moved to their site for use by the public. Constance Free Church, at the intersection of 16lst Avenue NW & Crosstown Boulevard NW, has expressed interest. The Finance Department is currently researching. insurance and liability issues associated with the equipment being placed at the church. ACTION REQUIRED No action is necessary at this point. Respectfully submitted, ~~ cc: Dan Masloski, 15958 Xeon Street NW Dave Blackstad, 14349 Vintage Street NW o o o ~~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members John Erar, City Administrato~ David D. Berkowitz, City E~ineerUb:!> CC: FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Consider New Trail Construction Projects for 2004, Cont. - Engineering DATE: April 6, 2004 INTRODUCTION This item is in regard to considering constructing new bikeway/walkway corridors during the year 2004. This item was tabled from the last City Council meeting. DISCUSSION If the Council recalls from the last meeting, the Council approved the return ofthe $100,000 trail grant back to the DNR with the understanding that the grant would be transferred to Anoka County Parks to construct new trails from the intersection of Prairie Road NW and Bunker Lake Boulevard NW to existing trials in the park. So with the return of the trail grant, the City's matching trail funds that were to be used are now available for other potential trail proje"cts that need to be constructed. The possible trail projects that were presented at the last Council meeting are as follows: Ovtion A Constuct a trail along Bunker Lake Boulevard NW (north side) from Hanson Boulevard NW to Crane Street NW. Constructing this section of trail will allow a safer access for residents that live in the Hills of Bunker Lake to the regional trail system along Bunker Lake Boulevard NW. Estimated cost is $35,000. Ovtion B Construct a trail along the east side of Crosstown Boulevard NW from South Coon Creek Drive NW to Andover Boulevard NW, Constructing one side of Crosstown Boulevard NW will allow for a safer route to the schools as currently students are walking on the shoulders. Also, this trail will provide other options for residents such as access to the other schools (elementary & middle schools), City Hall/Community Center, Sunshine Park or just to have access to other regional trails. The estimated cost is $50,000 for just the trail itself. In a recent site visit by City staff, it appears four sections along the trail will require retaining walls due to right-of-way limitations and existing grades of private properties adjacent to the trail. The estimated cost of the retaining wall is $35,000. o Mayor and Council Members April 6, 2004 Page 20f3 Ultimately the City may want to construct a trail on the west side of Crosstown Boulevard NW along the same section, but with limited funds it will not be possible to build this section this year. Note: Keep in mind the portion that is to be constructed along Crosstown Boulevard NW adjacent to Crosstown Meadows is estimated to cost approximately $16,770, which is to be funded from the City trail fund. The total cost of this trail construction would be $101,770.00. Ovtion C Construct a trail along the north side of Crosstown Boulevard NW from Hanson Boulevard NW to Nightingale Street NW. Constructing a trail along this portion will allow for an easier and safer access to the new community center and to existing signal at Hanson Boulevard NW and Crosstown Boulevard NW so students can cross at a controlled intersection to get to Andover Elementary. Also this segment allows students that live east of Hanson Boulevard NW to have a safer route to Andover High School without having to cross Crosstown Boulevard NW at 149th Avenue NW. The estimated cost is $121,000, Note: This estimate does include right-of-way costs along a short'section, as there is not enough right-of-way to meet separation requirements between the edge of roadway and the trail. c Other options that were discussed at the last Council meeting are as follows: Ovtion D Extend the existing trail in the Silver Meadows development through Lunds North Park to 166th Avenue NW. Extending this trail segment will allow students to have a safer access to Rum River Elementary School. This option was brought to our attention bya resident that lives in Silver Meadows. The estimated cost is $30,000, Ovtion E Extend the existing trail along the east side of Hanson Boulevard NW south of 150th Lane NW far enough south so that students are not walking on the shoulder of Hanson Boulevard NW. City staff recommends that the trail only needs to be extended to 148th Lane NW to'serve the students living in the Oak Bluff subdivision. The estimated cost is $35,000 for just the trail itself. In a site visit by City staff it was determined that an extensive amount of a retaining wall will be necessary due to existing grade of private properties arid the existing right-of-way slopes. The estimated cost of the retaining wall is $72,000. Note: City staff is encouraging the City Council to visit the site to look at the challenges with the existing grades. o BUDGET IMPACT Attached is current trail project listing based on the 2004-2008 CIP which now excludes the trail segment along Coon Creek between Hanson and Crosstown. Also attached is the most current up to date projected fund balance. Approximately $90,000 is available as of December 21, 2003. o o o Mayor and Council Members April 6, 2004 Page 3 of3 Another option to fund these projects is to utilize MSA funds, which currently have a balance of about $1. 7 million. If the City Council were to use MSA funds, outside consulting engineering services would be necessary due to a large number ofprojects that are currently being worked on by the Engineering Department and the additional design and review that is required from State Aid. Staff does not recommend using MSA funds to construct the trails because of the current and future demand on these dollars to be utilized on traffic signals and both County and City state aid street improvements. In addition, with construction season just around the comer, engineering staffwill be spending most of their time inspecting projects. ACTION REOUIRED The City Council is requested to review the options available as recommended by City staff. Note: City staff recommends that the City Council pursue Option B. Respectfully submitted, ~k- Todd 1. Haas /. / Attachment: Trail Location Map, 2004-2008 Trail CIP & Projected Fund Balance ./ CAPITAL IMPROVEMENT PLAN PROJECT NAME: TRAIL PROJECTS, 2004-2008 city of Andover, Minnesota Incorporated 1974 "-'.L.'l :'!i y J/ .! ;..... -'1 " I ,,' , / / . /-_.-.---.' , Ii I I I I I I I ~ '~:--g. - ,,' ,T .~ I'" "4. I ' ,-I ,; '-I j '-- " lC) -i I._~.j \; fTT",} I ...' . I. . ,I. L r---j--l ! I I' .----,. :;;~;~11:r r-~.-=1 ~ I j I F- '..:.~.~ l-"" .... \ I 1-----" I I · ---. I . i \ _ _..I.~ II r-- .... . \-_ i \""\ ) h ;' I \ ).J/ -',-. 1 ' -t---L--~i \ --r, [1-':' _ ~--~ . I ~I , I !""': 'y I . i j, / 4L"-- /!1 11,/'/ ! ,//~~, )-'J \TJ-- 4'~ I ,. f20ci8~ r I //.....-L_ n--'--Tl=. \~. -~~ , ~ I _+:r~r'<,,'--Ti, I II l.J I' :,....Lrr' I ~t--,JI ~ '11 "'-'ji i ,i ", .... I' 11' 1 : t io, I .. , "-] , I , L' i ' I I ~ rl.t-t-..~t-.~-.lnl .--i "-"-['-"'r-'- \ r:: ;'.-~' H ~~J- '....'1'1 h--,..L,..J _' ,i ....lJ~'-', ,\:.j' .,'...~_--, ( / ! I "-'~ I v /L,,\ '-"1! ..~.~~___~1-T;-"1:l1--r.:-) I fp- ",./'" II rh I I I ',-, --., ___l.. I ,:L1 ' "',~',,, ),/ >=;-; \ i . .----"-.-1-- __.{J--' I .,L._._ r-'-; , rr/ L'~20061 \ -<- '.., ~ i:~r,~J1:,=J:{t~t;.~-~- ~~ l&TJ ~._._+- _ :~::r.,:\!~"L:,:..t/ii,:ll::; / - i).tIO~ ff-I' ,:,. il I---r- ~\ Il' I --1 r ,^ ,. ,." "...'.'" .:',V' ........ .- .. ,-" U-. '.' '. 1 d,\Lj T<:' <'.)~~/:';:;s'H' \ "....'.., 2007'->::-", ;.1.. F,J 'CI~l-~;':, _._~".-._.LI' --- . II _.. I >.. ,I j' f-/' .... .,--' ',-"- ....:' ' ,- ~... I l ! '..J.,..L,.!--.L. '(,. c' --- . B. ,"-'! I ,. '... ,- 2004 .T-'----~..--- Ii _ I{ i L_ ..._.~ _~ _!- ,:.~-;I' ry1IJ l, "<', I. I'I ~_n___ / ,_,J.L.Ll ,! i ! ' /.' ' ..l.1 I.) .,r I" ,-, ". I, i " ., _I J=r-I ''. r-.. '. .:--- .,'-', "'-c:j '}';;--' '.J . .,..'. \ I" . -, . L' / ~ "-". --...f.'. I Y ! ,-.-.,..... ....(,-..1 ~-'r-~~~f~'Ft-~.i~' . t7/-ip~itJ . ~;,:~;~ t~;b}:\J l 'l IT - rOo' '. -rl' '-'1 \-.J , . , 'r !!.t 2004" "~., 'I 1 - -:. \ '.f"Y:.. \ i 1 r'- \1 'r' 2006 j-': J'if"'-' .. ."~._ ~, LJ-" "',', { '-1 i ,I l' i .." '-,..1-'... -' I. ;-i 'I ~I~'; y,/.l 'l\:I~J+~.~_..l~- ,'I IJ. '\'--.--- \ ;,:{~,J ,-:r_'-L~ '...J. -.U ~-j" ....,-- , ...' ,'i.' '. .. . . I i" ,_J N I J . 1_'"-1 "\" '-- j"""-"'. '-L-W . '. .~~.'.~. \ }.---!._-,../- j I, -,' [' rt'-., I, -T1', )-1-'-" ;--T'~! '-'\ ., .',' >-;-r1-; ":", " . ;, . I-j . t:::f1, ~ ' (, r-;=:i ! ti. r,-''._, !II , _ '.'.:--~"'~_ I J ~ I I . LEGEND ;" ....L/ . Roads o Lots I Parcels ([) Water Features ^/ City Limits N Trail Projects N W*E s o 2000 4000 Feet 2000 I I 99 o CJ ~>>,(! ~'" 'il) \~;.oll~' ~1l" ~ 1'f6'.....q6."'<. .. ;)I... .;;'I '-"", I '.~....~ o o Capital Plan o City of Andover, l\1N Project# 04-TRAIL-Ol Project Name COnstruct Bikeway! WaIkway Corridors 2004 thru 2008 Type Usefnl Life Category Improvement 25 Years Trail Construction Priority Contact Department I - High Todd Haas Streets / Highways Total Project Cost $$09,000 .. DescriptiQn Construct bituminous bikeway/walkway trails along corridors identified in the Andover Comprehensive Trail Plan. 2004 - Construct the Coon Creek Corridor Trail, west of Hanson Blvd ($225,000) and trai1 ~ection with BWlker Lake Regional Parle at Prairie Road & Bunker Lake Blvd ($33,000 City portion). 2006 - Construct a trail along Btmker Lake Blvd (north side) from Hanson Blvd to Crane St NW ($25,000) and complete the trail system along the north side of Cro,sstOWn.l~hjl from Yellow Pine St to Avocet St ($55,000). 2007 - Construct a trail along Crosstown Blvd (both sides) from South Coon Creek.Dri~e to Andover Blvd ($100,000). 2008 - Construct a trail along the north side of Crosstown Blvd fro;" Hanson Blvd to Nightindale St'Nw ($121,000) and construct a trail along 161st Ave from Hanson Blvd east to the . ad tracks. Also, construct a trail on Hanson Blvd from 161st Ave south to 155th Ave ($250,000). Justification I. . Improve pedestrian and multi-modal access to various destinations within and externally to the city. The trails have reviewed by the Park and Recreation Commission. These trails that are proposed are a combination of interest by the Park Commission and City Council. . o Expenditures Construction 2004 258,000 258,000 '2005 2006 80,000 ~ . 80,000 . 2007 100.000 100,000 .2008. 371,000 371,000 Total 809,000 Total 809,000 Funding Sources 2004 2005 2006 2007 2008 Total DNR ~nl 100,000 100,000 Municipal Slate Aid Funds 33,000 33,000 Tratl Funds 125,000 80,000 100,000 305,000 Unfunded 371,000 371,000 Total 258,000 BU,OOO 100,000 371,000 809,000 Operational Impact/Other I Additionailong-tenn m.;..t""'nce and snowplowmg will be Decessaxy. o - CITY OF ANDOVER Trail Fund Projected Fund Balance 2004 2005 2006 2007 2008 TOTALS Projected Sources of Revenue I Traa Fee ~523 per unR platted units 150 100 100 100 100 Anticipated Trail Fee $ 78,450 $ 52,300 $ 52,300 $ 52,300 $ 52,300 $ 287,650 Total Revenues Available 78,450 52,300 52,300 52,300 52,300 287,660 I Projected Commitments Bike Trail Off-Street- Woodland Estates 4th Addition 4,415 4,415 Street Extra Width (152nd Lane) for On-Street Bike Route I WOodland Estates 4th Addition 5,479 5,479 Bike Trail- Crosstown Meadows 16,771 16,771 North Side of Bunker Lake Blvd - Hanson to Crane 25,000 25,000 Complete Trail- Yellow Pine St to Avocet St 55,000 55,000 Both sides of Crosstown Blvd - South Coon Creek Drive to Andover Blvd 100,000 100,000 North Side of Crosstown Blvd - Hanson to Nightingale 121,000 121,000 Total Commitments 26,665 80,000 100,000 121,000 327,665 Revenues Over (Under) Expenditures 51,785 52,300 (27,700) (47,700) (68,700) .nd Balance as of December 31, 2003 89,983 nd Balance Brought Forward 141,768 194,068 166,368 118,668 , Ending Fund Balance. ~ 141,768 ~ 194,066 $ 166,368 $ 118,668 $ 49,968 Unfunded Projects Along 161$1 Ave - Hanson Blvd east to the railroad track.s;.also, Hanson Blvd -1S1stAve to 155th Ave $ 250,000 *Target - 10% of current years' commibnents to create a contingency for any project overages. - It is anticipated that all projects will not be fully expended by the end of the year, and future projects will be contingent on additional revenues. ~ o o o CJ-iJ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrat~ FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Extension of Contract/04-l/2004 Sewer Study - Engineering DATE: April 6, 2004 INTRODUCTION The City Council is requested to approve the contract extension with TKDA for Project 04-1, 2004 Sewer Study. DISCUSSION Additional alternatives outside the original scope of the sewer study will be analyzed to ensure all possible sewer extension options are evaluated, Supplemental information from TKDAalong with a cost estimate will be provided to the Council at the meeting. BUDGET IMPACT The additional cost for the study will be funded from the Sanitary Sewer Fund. ACTION REOUESTED The City Council is requested to approve the contract extension with TKDA for the 2004 Sewer Study, Project 04-1. Respectfully submitted, ~0,~ David D. Berkowitz G- cc: Paul Hornby, TKDA, ISOO Piper Jaffray Plaza, 444 Cedar St., St. Paul, MN 55101 o o o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US . TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Consider Tax Abatement Application DATE: April 6, 2004 INTRODUCTION Preparation of the Anoka County Tax Abatement application is well underway. At this point in the process, several issues have emerged which require City Council direction. DISCUSSION As Council is aware, the purpose of submitting a Tax Abatement application to,Anoka County was to generate a cooperative effort between the City and Anoka County to assist in the funding of three county intersection improvements. These intersections, by priority, include: I) the upgrading and temporary signalization of Hanson and Bluebird Boulevard as a full movement intersection with turn lanes; 2) the preservation and improvement of the existing intersection at 154th and Hanson Boulevard and 3) the upgrade of the Bluebird and Hanson Boulevard intersection as a 4-way stop with turn lanes. In preparing this application, staff has accumulated numerous documents in support. of the application including: · engineering design of the three intersections, · feasibility study on costs for the improvements, · financial analysis of tax abatement generated from taxable properties . within the abatement project area, · traffic generation analysis from RLK Engineering, · several letters of support from property owners and/parties of interest · a letter from Anoka-Hennepin School District · job creation projections and property valuation analysis. Staff has also met with the affected property owners and apprised them of the City's effort to upgrade the three related intersections. As the application is finalized, several issues have emerged which the Council should address relative to practical and financial considerations. ~ o Key issues for the Council to consider, which will have a significant impact on the tax abatement application include: o I. The Anoka County Highway Department has indicated on several occasions that they are opposed to a full movement intersection at Hanson and Bluebird. The last formal meeting with three of the County Commissioners suggested they would not support . these improvements. a. As one ofthe key goals of the Tax Abatement application to Anoka County is for the purpose of constructing and jointly financing these improvements on a County road, as a practical consideration should the City request a "definitive" statement on whether they would allow these proposed improvements on their county roads before the application is submitted? b. The second goal is to gain Anoka County participation in the improvements. Accordingly, if Anoka County opposes these improvements, is there a sound rationale for submitting a tax abatement application to Anoka County for their participation? i. Again, the Tax Abatement application is primarily to gain the County's approval of the improvement and gain their participation in the Tax Abatement project area. While the City does not need County approval to create a tax abatement project area, the City will, however, require County approval to construct improvements on a County owned public facility regardless of whether the County chooses to participate. The School District has indicated that they will not participate in the Tax Abatement project, and will not oppose the projectas long as 154th is preserved as a full movement intersection. 2. The tax abatement financial analysis prepared by the Finance Department indicates that projected tax abatement revenues are well below needed debt service requirements on a la-year, $1.5 million improvement bond, which will require approximately $180,000 in annual debt service. a. The question becomes should the fmancial sources and uses be defined prior to committing the City to a tax abatement project? Anoka County will certainly want to see the total financial picture of how these improvements will be financed. Should City staff seek a definitive commitment on the project costs from the developers of the commercial properties now under development. Mr, Dan Fairbanks and Mr. Jerry Windschitl have indicated they are opposed to the City's plans for Bluebird, and it unlikely they would participate financially beyond tax abatement. State law does not require the City to gain their consent to use tax abatement. The Council could also consider special assessments on the affected properties. b. In terms of other funding sources, the City could utilize MSA funding to help fund a portion of the improvements, but again without County approval on the improvements, these improvements would not be eligible. o I believe answering these questions are material to the success of the Tax Abatement application and need to be addressed prior to application submittal and before additional staff resources are committed to this effort. Staff is, of course, willing to advance this o o o effort without substantive responses to these issues, however, staff would be unable to respond to key issues that would most likely be raised during the County application review process, ACTION REQUIRED Discuss and provide direction to staff on the practical and financial considerations raised in this staff report. o o o ~ RI.K Engineering, Planning. Surveying. Landscape Architecture ( KUUSISTO LTD ) ~ MEMORANDUM TO: John Erar, City of Andover Via E-mail: jerar@ci.andover.mn.us COPY: File FROM: Vernon Swing, PE DATE: March 29, 2004 RE: Hanson Boulevard Access Planning Review RLK-Kuusisto, Ltd. Project No. 2004-202-M Per your request, RLK-Kuusisto, Ltd, has completed an assessment of the Hanson Boulevard NW corridor from 150th Lane NW to the Oakview Middle School North Access in bider to determine the nature of the existing and future traffic using this facility. To accomplish this, manual turning movement counts were conducted at intersections and driveways within the corridor and land use projections were analyzed to determine their future trip, generation potential. The results of the analysis suggest that the area is urbanizing, that Bluebird Street NW is an essential collector providing neighborhood access to many of the existing and planned shops and restaurants that currently serve. the surrounding residential community, and that present Anoka County access planning for the corridor does not provide for the best service for the area's citizens, The discussion that follows details these conclusions. Existinl! Conditions In order to demonstrate the anticipated change in characteristics of the Hanson Boulevard corridor it is first necessary to document the past and present land uses and traffic conditions adjacent to the facility. The land use surrounding the study area is mixed. Over the past decade the rate of land development along the corridor has increased with. many residential neighborhoods developing in the area, Planning has sought to provide for this influx of population by creating scattered areas of Commercial Retail Service and Community Service districts, The City of Andover Comprehensive Plan identifies Bluebird Street as one of these areas, The existing land uses adjacent to the Hanson Boulevard corridor in the study area are Offices: Hibbing . Minnelonka . Ham lake . Twin Ports (952) 933-0972 ' 611 () Blue Clrde Drive. Suite 100 . Minnelonka, MN 55343 . FAX (952) 933-11 53 Equal Opportunity Employer o o o John Erar ,__<__< March 29, 2004... summarized in Table 1. The number of trips from each land use using Hanson Boulevard is noted. Also documented in this Table is the number of parking spaces per land use, Table 1 Existing Land Use Statistics PM Peak Hour Daily Trips Land Use Trips TolFrom To/From Hanson Parking Spaces Hanson Blvd. * Blvd. Andover Elementary 44 971 . 330 Oak View Middle School 113 1,740 302 Medical Clinic 72 465 107 Post Office 25 400 68 Totals 254 3,576 766 "Not equivalent to School PM peak hour. The existing traffic conditions along the Hanson Boulevard corridor, as well as the Crosstown Boulevard and the Bluebird Street corridors have been documented through traffic counts. It is important to note that a comparison of the existing counts with past counts indicates that traffic is growing at a rate of approximately three percent (a rate approximately equal to Metropolitan Council estimates). Figure 1 illustrates the existing PM peak hour traffic counts at the critical intersections along the above mentioned corridors, \\RLKOl \DAT A\GROUPS\MINNET-l \City of Andover\2004-202-M\_Correspondence\traffic\memo _ john erar- 03-29-04.doc Page 2 of 8 . '---~--------.-_- ~ c ~ i%l Z 0 lZl . ~ = 0 r') Nr') MIDDLE SCHOOL NORTH ENTRANCE .) J. oj ') i Nr') 2" m " "-3 gs 0 5 N ~o t3 m"'~ MIDDLE SCHOOL SOUTH ENTRANCE j J. \" ,,12 Q ~ t.l 12J ') i (' 154TH AVE NW .... ~ vOlD lZl .... 2-> <nCON H ~ " B 38" t3 ~ E t3 Q f;; ~ 0 ~ .... lZl .... "- 25 0 lZl Q. 0 CD Q. .r-lf){Q ~o "'" "--8 ...-I'l")..... ...~ "''''' "-- BLUEBmD ST. NW j J. \" ,,31 .) \.. ~22 15 0> ~ "-- C 2---" ') i (' .) \....... 2.3 10 25J .) \....... ~ ,.......<n 8J 36 lZl 0-> ~<n'" 29-> 6J ~ lZl <n 31-> . ~ I"l 4" 34-> ~ Q ~ , ~ , ~ <l'~ E ! ~ j ll:: ~ ~ ; ~ ! ~ "-24 . .... i U ~ ~(!)~ <- 1 63 . "-7 "-17 .) J. I,. ,,6 N '1 i (' . ... <- 232 <n "-4 "'COr') <-114 18---" .. '" 0,.... <n N CONN CROSSTOWN BLVD. NW r0r01f) f j J. I,. ,,4 j I,. <- 243 j J. I,. ,,64 252-> , 41J ') i (' 12J 139J ') i (' 19" ~ 316-> CDOCD COr')O 1 ~ 327-> 174-> "r')CD I ... 7, 14" J ;. . ! . l <n . 1 " . r')r') ~ ELEMENTARY SCHOOL ENTRANCE .) J. "- 21 . 21, l' (' 150TH LN. N1I' LEGEND CD - ~ ",CD PM PEAK HOUR VOLUMES XXX T . <n ~ EXISTING ROADWAY - ~ i . NOT TO SCALE ~ ~ Duluth, >IN , - _, _ Ham Lake, MN RLK- - \ - - mbb~,MN _ lfinnetonka, MN I KU'tJSISTO LTD I PhoDe: 19521- 933-0972 , Fu: _ - 952 933-1153 -~ . W1I'1l',rlk-kuus1eto.oom . 'U'__.'___D~ L HANSON BLVD. TAX ABATEMENT ANDOVER. MINNESOTA EXISTING PM PEAK HOUR TRAFFIC VOLUMES John Erar March 29,2004 o Figure 1 o o I\RLKOl \OAT A IGROUPS\MlNNET-1\City of Andover\2004-202-M\_Correspondence\traffic\memo _ john erar- 03-29-04.doc Page 3 of8 o o o John Erar March 29, 2004 Under present conditions, the streets intersecting Hanson Boulevard shown on Figure 1 have unrestricted access to the facility with the exception of the Andover Elementary School Access, which is restricted to right-in/right-out only. Further, only the intersection of Hanson Boulevard with Crosstown Boulevard is signalized. Presently, Hanson Boulevard in the Study area is defmed as a rural arterial, and access management is being applied accordingly. Anoka County has adopted an access management policy that closely follows the MnlDOT guidelines and therefore limits full access intersections to certain spacing based on the functional classification of the roadway and the general area type. As new development occurs, the County uses the opportunity to review each development, how it complies with the access management policy, and how it will impact existing traffic conditions in terms of safety and operations. . This review process also provides the County with an opportunity to determine if the functional category for the corridor(s) in question remains appropriate as the land uses along the corridor evolve, For example, an corridor segment historically defined as "Rural" may over time grow into an "Urbanizing" or "Urban" designation. Future Conditions The second step in demonstrating the changing characteristics of the Hanson Boulevard corridor is to estimate the future land uses and traffic conditions adjacent to the facility. Table 2 summarizes the trip generation potential of the land uses anticipated along the Hanson Boulevard corridor in the near future, The estimated number of parking spaces per land use is included. . \\RLKOIIDATA\GROUPSIMINNET-l\City of Andover\2004-202-M\_Correspondence\traffic\memo - john erar- 03-29-04.doc Page 4 of 8 o o o John Erar March 29, 2004 Table 2 Future Land Use Statistics PM Peak Daily Trips Anticipated Land Use Size Hour Trips TolFrom Number of TolFrom Hanson Parking ---.....0_-.. ,.-- ,. -- Hanson Blvd. Blvd. Spaces .. Andover Community Center 131,000 sq. ft. 447 5,005 556 (YMCA / Arena / Ice Rink) Area Near 154m Ave. NW 36,259 sq. ft. 112 1,277 200 Shopping Center I Retail Quality Restauant 6,867 sa. ft. 34 420 '"' '" Fast Sit-Down '" = 4,000 sq, ft. 29 346 ~ 0 Restaurant .a e 318 ~ e Retail . 25,982 sa. ft. 66 759 o 0 Convenience/Gas 4,000 sa. ft. 156 4,428 OU Bank 4,000 SQ, ft. 104 839 Specialty Retail 10,300 SQ. ft, 18 310 ... Pharmacy 15,600 SQ. ft, 91 935 ... '"' Day Care 10,400 sq. ft. 93 560 . ~ =- Retail . 37,500 sa. ft. 95 1,094 ~ . 562 0 MedicaUDental . - 14,100 sq. ft, 35 346 '" Office = ~ Fast Sit-Down 6,300 sq. ft. 46 . 544 Restaurant Totals 313,308 sa. ft. 1,350 17,130 1,538 The estimated number of trips generated by future anticipated land uses in table 2 was added to the existing traffic volumes along the Hanson Boulevard corridor to arrive at estimates of future traffic conditions, shown on Figure 2, \\RLKOI \DAT AIGROUPS\MINNET-l ICity of Andover\2004-202-Ml_Correspondenceltraffic\memo _ john erar- 03-29-04.doc Page 5 of 8 C t ~ ci ~ ~ ~ fll ~ <D "" ""... MIDDLE SCHOOL NORTH ENTRANCE j J. . 1...7"1 i 2, """" . 0 I'- <D "- 22 i2 o~ ~1 f:J C/) env..- ~ MIDDLE SCHOOL SOUTH ENTRANCE j J. \. ,,33 Co> ..: Co> 12...7 "1 i (' 154TH AVE NW ~ ..: """.......1"') IC/) B ~ 2..... U1t'OU1 & C/) 38, f:J ~ Co> f:J ..: f;:: Co> ~ f;:: Z l<. a ~ 0 fll ~ "- 69 0 [g l10 ... l10 m...... I""-- ~4 1'-11) "-8 C ""...... ...- "" '" "- BLUEBIRD ST. NW j J. \. ,,31 .) I.. <-40 15 ",i:j "-10 75...71 i (' .) 1..<- 28 25.J1 .) 1..<- ~ . 11)11)11) 8.J1 70 fll 8..... ""11)00 56--.. ~ . <D 6...7 ~ fll 46--.. . ~ ~ 4, ~~ ~ 63--.. . <.J ~ 1 ~ ..: ~ i ~ ~ ,; Cll ~ . ~ = ~ ~ ~ ~ "-47 '" - <.J ~(X)';D ~177 :I 'i" "-7 "-17 j J. \. ,,34 i "- 33 "" l T {' 00 I'- ~304 ... ~ "''''''' ~144 47-" "'~"" ~oo "'''''''' CROSSTOWN BLVD. NW ",,,,,,,, . j J. \.,,4 j \. ~306 j J. \. ,,137 1: 284..... ... ... . i 59...7 "1 i (' 12...7 169...71 i (' 19, <D~<D """"00 397..... - 429..... 217..... O<DI'- ~ ~t{) 1 h 98, . j { ~ ... I'- . "'... "-131 LEGEND ~ ELEMENTARY SCHOOL ENTRANCE j 1 i (' PM PEAK. HOUR VOLUMES XXX NORTH . 21, 150TH LN. NW T ~ <DO EXISTING ROADWAY --- "" "" ~ <D~ j . NOT TO SCALE 9 r-'-\ RLK ( KUVSlSTO LTD J Phone: (9521933-0972 \ Fa%: (952 933-1153 ~ 1I"W'W.rlk-k\lu818lo.eom 8110 Blue Circle Dr.e Suite 1100. Mlnnetonka. )IN 553.&3 L HANSON BLVD. TAX ABATEMENT ANDOVER, MINNESOTA 2004 ESTIMATED TRAFFIC WITH ALL FUTURE ESTIMATED TRIPS INCLUDED DAlE 03/29/04 Duluth, MN Ham Lake, :MN Hibbl.nc. MN Minnetonka. MN FIGURE II 2 John Erar March 29, 2004 o Figure 2-- o o \\RLKO I \DATA \GROUPS\MINNET-j \City of Andover\2004-202-M\_Correspondence\traffic\memo _ john erar _ 03-29-04.doc . Page 6 of 8 o o o John Erar March 29, 2004 Review of traffic conditions with all existing and future traffic considered suggests the following: ~ A traffic signal would likely be warranted at the Hanson BoulevardIBluebird Street intersection under future conditions. It is noted that a signal would likely be warranted even though the estimated traffic does not reflect conditions with an event at the proposed CommUl1ity Center. An event at the Community Center may result in up to 400 additional trips during the PM peak hour using Hanson Boulevard. ~ A traffic signal would likely not be warranted at the Hanson Boulevard/l54th Avenue intersection under future conditions. ~ In addition to the higher traffic volumes favoring a signal at Hanson Boulevard and Bluebird Street rather than at Hanson and 154th Avenue, the needs of the community would be better met with signalization at the Bluebird intersection, for the following reasons. 1, First, the needs of the citizens of Andover would be better met because of the counectivity it would provide to the neighborhood retail, commercial, and community service land uses currently planned along Bluebird Street as part of the. city's comprehensive planning effort, If access were restricted at the intersection of Hanson Boulevard and Bluebird Street, motorists desiring to access Bluebird Street would need to take seemingly circuitous paths just to use to use the neighborhood land uses located near their homes to prevent such extra travel. Signalization and full access at Bluebird Street would provide a direct, logical route for nearby residents to access these neighborhood land uses. 2. Secondly, the needs of all Hanson Boulevard users would be better served because of the additional safety and increased efficiency that could be realized by spreading some of the neighborhood land use traffic away from Crosstown to Bluebird Street, thereby relieving some of the pressure upon the Hanson/Crosstown intersection, With both external traffic and traffic from the neighborhood land uses adjoining Hanson Boulevard spread between Bluebird Street and Crosstown Boulevard, signal time needed for side street traffic could be minimized, providing for better progression of traffic and more efficient traffic operations along the Hanson Boulevard corridor as a whole. 3. In addition to increased efficiency, safety along the corridor could benefit. The route traveled to neighborhood land uses from the surrounding residential areas would be more direct, thus time spent on the county's road facility would be minimized, resulting in less exposure to crashes, Further, With mainline traffic receiving a larger percentage of green signal time and side streets still being adequately served because they are able to access the facility in more than one location, delay could be reduced, leading to less driver impatience and therefore safer driving, Currently, Anoka County access guidelines call for full access to be spaced at quarter-mile (1320-foot) spacing along Hanson Boulevard, due to its "Rural Arterial" status, The spacing between Crosstown and Bluebird on Hanson Boulevard is approximately 1000 feet. Although not nearly within spacing guidelines under today's "Rural Arterial" categorization, should the facility be rec1assifiedas "Urbanizing" or "Urban," the eighth-mile (660-foot) spacing guideline I\RLKOI IDATAIGROUPSIMINNET-I ICity of Andover\2004-202-M\_Correspondenceltrafficlmemo _ john erar- 03-29-04.doc Page 7 of 8 o o o John Erar March 29, 2004 would be more than sufficient. Because of the nature and extent of the development currently being considered for the area, it is suggested that such a reclassification be considered. Further, if reclassification is not considered appropriate at this time, it is suggested that a guideline exception be considered in this situation because the lOOO-foot separation is nearly within 300 feet of the 1320-foot guideline, and growth in the rapidly developing area will only continue to accelerate, Conclusion Turning movement counts were taken and trip generation estimates for anticipated future land uses were forecasted for the area near Hanson Boulevard and Crosstown Boulevard in order to estimate the future nature of traffic using the Hanson Boulevard facility, The number and type of land uses anticipated suggest that the area moving towards the "Urbanizing" category, as it relates to access management. Further, analysis reveals that the needs of both the citizens of the City of Andover and the motoring public on Hanson Boulevard as a whole could benefit from the reclassification of the corridor segment as "Urbanizing" and the resulting change in access spacing requirements, Should a reclassification of the corridor's functional classification occur, or if otherwise allowed, it is strongly suggested that full access, along with signalization, be considered at the Bluebird Street intersection because of the potential safety and efficiency benefits described above. Thank you for the opportunity to address your traffic engineering concerns. If you have any questions, please call Vernon Swing at 952-933-0972, \\RLKOI \DAT A\GROUPS\MINNET- I ICily of Andover\2004-202-M\_Correspondence\traffic\memo _ john erar- 03-29-04.doc Page 80f 8 ~~ Wiil" ee' CD " ::J C CD 1ii "" -. III III -- CD 0 0.- N!::;: . 0. X. iii o -0 III (Cl CD o w -. .... 0) N o o "'" o -., .... . Z o 0. 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Improvement Bond~ Serjes August 1, 2004 10 Year Term Debt Service Schedule Dale PIincipal Coupon Interesl Total P+ r fiscal Total 23201.25 2:\,201.25 23,20L25 :::~,2I..i 1.23 1~i,101.2::l 23.201.25 158.201.25 1 S 1,-:102.50 22.053.75 22,033.75 22,03:1.7:; ]:>7.05::L7.) 17~).IOI.:;0 20.(;7:.......00 1(",G70.CII,1 20,670.00 1 60,670.00 131,340.00 1 8,955.00 18,95;).00 ] 8,9:13.00 158.955.00 177,91('I.I..;(i 1 i ,OJO.OO 17,030.00 17 ,0~~O.OO 1 G2,O:~O.OO 179,060.00 14,818.75 14,818.75 14,81 S. 7 5 164,818.75 179,G37.:30 12,343.73 12,343.75 12,343.75 167,343.75 179,GS7.50 9,592.50 9,592.50 9,592.50 169,392.50 179,183.00 G,G32.50 6,632.50 6,632.50 171,632.50 178,265.00 3,456.25 3,456.25 3,456.25 178,456.25 181,912.50 $320,708.75 $1,820,708.75 03/01/2004 02101/2005 OSlO I /200:; 02101/2006 03/0112006 02/01/2007 OS/Ol/~l)()7 02/0112008 08/0l/200S 02/01/20W OSlO 1/2009 02101/2010 OS/01120IO 02/0112011 08/0112011 02101/2012 08/0112012 02/01/2013 08/0112013 02/0112014 08/0112014 0210112015 1.35,000.00 1.IOO~'; 1 Y);L)00.QO 2.L\"lLl'\, t 40,000.00 2.450% 140,000.00 2.750'\1 145,000.00 3.0:;O'~~, 150,000.00 3.300% 155,000.00 3.550% 160,000.00 3.700% 165,000.00 3.850% 175,000.00 3.950% $1,500,000.00 Total Yield Statistics Bond Year Dollars...................................................;................................................................................................................................... $9,360.00 Average Life............................................................................................................................................................................................ 6.240 Years Average Coupon......................................................................................................................................................................................3.4263 755% Net Interest Cost (NIC) ............................................................................................................................................................................3.6266960% True Interest Cost mc) ................................................................................................................................................................................ 3.6327046% Bond Yield for Arbitrage Purposes.............................................................................................................................................................. 3.4035430% All Inclusive Cost (AlC) ...........................................................................................................................................................................3.9697566% IRS Form 8038 Net Interest Cost...............................,......................................................................................................................................................3.4263 755% Weighted Average Maturity,....................................................................................................................................................................... 6.240 Years Ehlers & Associates, Inc. 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M ~ ~ ~ ~ M M W ~ . ~ N~ ~ ~ N ~ c~ ~w " ~a !i -~ ~ ~ re " '" ;l .. ~ ;:j ~ ~~ ~ ~ ~ M ~ ~.. ~ w ,,~ ill g xi ~ w ~ N ;l il 7lr.';tl ~ -~ a ~ .. . g:~ '" M MM ~ ~ ~ M M ~ .81~ P . ~ . ~ . ~ ~~ ~ ~ 11 ~ ~ J.!U !~~~ g~~~ l>l..~ l1'!!'o -'f;'J lt8'~; ~; ~~ r.: l: .'r . ~ , . ~ ~ ~1I~ O"a!. [~g :i5:! ~..~ . 0 ~ [ " .. ~ Ii ~ Il ~ ~ ~ . ~ ~ ~ III ~ ~ ~ 3' . ~ ~ ~ ~ i' ~ ~ 8i ~ ~ I . .. n N ~ ~ o~ .. .. -~ ;; ~ ~ ~ ~ 8i 8 ~ ~ N ~ ~ ~ ~ ~ ~ ~ ~ ~ 8i ~ .. N ~ ~ ~N ~ ~ ~~ ~ ~ ~ .~ 8i -8 0 ~ . 'I N W ~ ~ . . i:: 8 ~ . ~ SCHOOL BOARD: o Michael Sullivan, Chair Dr. Scott D. Wenzel, Vice Chair Tom Heidemann, Clerk Daniel Cook, Treasurer Denise Dittrich, Director Jerry Newton, Director Anoka __ IIIIlIIIIIII H ~nnepin Independent School District 11 Dr. Roger Giroux, Superintendent Educational Service Center 11299 Hanson Boulevard NW Coon Rapids, Minnesota 55433 (763) 506-1000 (763) 506-1003 FAX (763) 506-1180 m f5) H [ED Hl~ lfU MAR 2 9 2004 . 'l!dJ o o March 23, 2004 CITY OF ANDOVER Mr. John Erar City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Erar: Thank you for the opportunity to express our views regarding the Hanson Boulevard - Bluebird Street intersection improvements. It is the school district's understanding that the City is pursuing a full movement access with signalization at Bluebird and Hanson, while simultaneously pursuing the improvement and preservation of Andover Middle School's access at 154th Street. ' .. . We strongly believe that the Hanson and 154th intersection needs to be preserved as a top school district access priority. However, we are not opposed to the City's effort to upgrade both intersections as currently proposed, as long as the school district's current access remains unaffected. The school district is not favorably inclined to allow a frontage road between 154th traveling south to the new Community Center's access as it would negatively impact a school district baseball field. We would prefer to see both intersections improved to allow full movement access. While we understand and support the City Council's reasoning relative to the new ~dover YMCA Community Center and the need to have a full access point on Hanson Boulevard at Bluebird Street, the use of tax abatement, in our view, is a matter for the affected private property owners, Anoka County and the City to decide. As a school district, we have taken the position of supporting school funding equity and parity for all taxpayers in the school district which would not be served by participation in tax abatement actions in one city. Should you have any questions, please contact me at 763-506-1001. Sincerely yours, ~~ Rq&er M. GUnux Superintendent. RMG:pjg Partners in educating all learners for a successful future in an ever-changing world, 0 Preliminary Cost Estimate for County Road Intersection Improvements at Hanson Blvd. & Bluebird St. NO. ITEM QUANTITY UNIT UNIT PRICE TOTAL 1 Mobilization 1 LS 21500.00 $ 21,500.00 2 Computer Equipment 0.33 LS 3500.00 $ 1,155.00 3 Cellular Mobile Phone 0.33 LS 500.00 $ 165.00 4 Field Office Type D 0.33 EA 4000.00 $ 1,320.00 5 Traffic Control 1 LS 12300.00 $ 12,300.00 6 Traffic Signal 1 LS 160000.00 $160,000.00 7 Emergency Vehicle Preemption System 1 LS 5000.00 $ 5,000.00 8 Sawing Bituminous Pavement 1385 LF 4.50 $ 6,232.50 9 Remove Existing Bituminous 1025 SY 4.50 $ 4,612.50 10 Remove Existing 4" Concrete Median 148 SY 13.50 $ 1,998.00 11 Remove Existing Curb And Gutter 240 LF 4.00 $ 960.00 12 Mill Existing Bituminous & Remove 640 SY 1.50 $ 960.00 13 Mill Existing Bituminous & Recycle Inplace 4472 SY 1.25 $ 5,590.00 14 Common Excavation 760 CY 10.85 $ 8,246.00 15 Subgrade Preparation I Excavation 12.0 RS 600.00 $ 7,200.00 16 Salvage Aggregate 12.0 RS 600.00 $ 7,200.00 17 Class5 Aggregate Base 1623 TN 16.50$ 26,779.50 18 Install B618 Concrete Curb And Gutter 260 LF 10.00 $ 2,600,00 0 19 1nstall4" Concrete Median 5107 SF 4.60 $ 23,492.20 20 Patching Bituminous Non Wear Course LV 122 TN 86.50 $ 10,542.62 21 Patching Bituminous Non Wear Course MV 122 TN 88.00 $ 10,725.44 22 Bituminous Non Wear Course LV 885 TN 43.25 $ 38,276.25 23 Bituminous Non Wear Course MV 885 TN 44.00 $ 38,940.00 24 Bituminous Wear Course MV 795 TN 44.75 $ 35,576.25 25 Bituminous Tack Coat 300 GL 1.40 $ 420.00 26 Stop Bar 24 LF 25.00$ 600.00 27 Pavement Marking (Right Arrow) -Poly Perform 4 EA 200.00 $ 800.00. 28 Pavement Marking (Left Arrow) - Poly Perform 4 EA 200.00 $ 800.00 29 Pavement Marking (Thru Arrow) - Poly Perform 4 EA 200.00 $ 800.00 30 4" Solid Single Yellow Line 1090 LF 0.25 $ 272.50 31 Sign Panels (F&I) 30 SY 36.00 $ 1,080.00 32 Topsoil Borrow 493 CY 15.35 $ 7,567.55 33 Seeding (Mix No. 900) And Mulch 1 AC 1900,00 $ 1,900.00 34 Straw Fiber Blanket 320 SY 2.50 $ 800.00 35 Silt Fence 2400 LF 2.25 $ 5,400,00 Estimated Construction Cost $451,811.31 Estimated Engineering Cost (25%) $112,952.83 Contingency Cost (10%) $ 45,181.13 Total Estimated Project Cost $609,945.27 0 Note: Storm Sewer Cost not included in Estimated Project Cost 3/16/2004 0 PreIiminary Cost Estimate for County Road Intersection Improvements at Hanson Blvd. & 154th Ave. NO. ITEM QUANTITY UNIT UNIT PRICE TOTAL 1 Mobilization 1 LS 11500.00 $ 11,500.00 2 Computer Equipment 0.33 LS 3500.00 $ 1,155.00 3 Cellular Mobile Phone 0.33 LS 500.00 $ 165.00 4 Field Office Type D 0.33 EA 4000.00 $ 1,320.00 5 Traffic Control 1 LS 6500.00 $ 6,500.00 6 Sawing Bituminous Pavement 144 LF 4.50 $ 648.00 7 Mill Existing Bituminous & Recycle Inplace 6200 SY 1.25 $ 7,750.00 8 Common Excavation 400 CY 10.85 $ 4,340.00 9 Subgrade Preparation I Excavation 9.0 RS 600.00 $ 5,400.00 10 Salvage Aggregate 9.0 RS 600.00 $ 5,400.00 11 Class 5 Aggregate Base 2250 TN 16.50 $ 37,125.00 12 Bituminous Non Wear Course LV 1230 TN 4325 $ 53,197.50 13 Bituminous Non Wear Course MY 1230 TN 44.00 $ 54,120.00 14 Bituminous Wear Course MY 820 TN 44,75 $ 36,695.00 15 Bituminous Tack Coat 310 GL 1.40 $ 434.00 16 Stop Bar 24 LF 25.00 $ 600.00 17 Pavement Marking (Right Arrow) - Poly Perform 2 EA 200.00 $ 400,00 18 Pavement Marking (Left Arrow) - Poly Perform 2 EA 200,00 $. 400.00 0 19 Pavement Marking (Thru Arrow) - Poly Perform 2 EA 200.00 $ 400.00 20 4" Solid Single Yellow Line 1320 LF 0.25 $ 330.00 21 Sign Panels (F&I) 30 SY 36.00 $ 1,080.00 22 Topsoil Borrow 370 CY 15.35 $ 5,679,50 23 Seeding (Mix No. 900) And Mulch 0.5 AC 1900.00 $ 950.00 24 Straw Fiber Blanket 600 SY 2.50 $ 1,500.00 25 Silt Fence 1800 LF 2.25 $ 4,050.00 Estimated Construction Cost $241,139.00 Estimated Engineering Cost (25%) $ 60,284.75 Contingency Cost(IO%) $ 24,113.90 Total Estimated Project Cost $325,537.65 Note: Storm Sewer Cost not included in Estimated Project Cost. o 3/16/2004 3/16/2004 YMCA of Metropolitan Minneapolis Association Services 30 South Ninth Street ftnneapolis, MN 55402 ".~1i'2-371-8700 fax: 612-371-8716 Harold Mezile,jr. President & CEO \~ YMCA We build strong kids, strong families, strong comnlUnitie& February 9, 2004 John Erar City of Andover Andover City Hall 1685 Crosstown Blvd, NW Andover, MN 55305 ;...-,~- I CllYOF~NDOV~~ Dear John, The YMCA is very concerned that the county has denied a controlled intersection with a left turn lane from the North bound lane on Hanson Boulevard at the intersection of Bluebird. We believe this will negatively impact the YMCA's membership and could threaten the economic viability of the Andover Community YMCA. o In addition, we are very concerned that failure to control this intersection, considering the development of commercial space on the East Side of Hanson Boulevard, will create a dangerous situations for pedestrians and particularly for our after-school pre-teen and teen programs. The YMCA supports the city's effort to gain approval from Anoka County to construct a signal at the Bluebird and Hanson Boulevard intersection. We believe it is important for the success of the community center. Sincerely, ~ Harold Mezile President and CEO o A AFFIRMATIVE . ACTION --=~ EMPLOYER o o o February 27,2004 City of Andover c/o John Erar, City Administrator 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Erar: ~ U w ~'Iml I 2004 12/ : =.JI CITY OF ANDOVER RiverWay Clinic SSM - ~~ MAR I am writing on behalf of the RiverWay Clinic located at 12425 Bluebird NW in Andover. I wish to express our concern about the planned construction on Hanson Boulevard, which is the main street used by our patients to gain access to the clinic. It is my understanding that the planned construction project includes widening Hanson Blvd, and installing a median. Once the median is in place, southbound traffic will not be able to turn directly into our lot. Cars will have to drive down to the next intersection and go left on Crosstown, then go up to Bluebird andtake another left to the clinic. In addition, anyone leaving the clinic wishing to go south on Hanson will instead need to go north to the next light and make a V-turn, This will be especially problematic for ambulance drivers who, often in emergency circumstances, need to be able to quickly travel south on Hanson Blvd. to transfer a patient to the nearest hospital. For the reasons stated above, RiverWay Clinics respectfully requests that the Anoka County Highway Department reconsider its plan to install the proposed median at the intersection of Hanson Blvd. and Bluebird. If you have any questions regarding this request, please do not hesitate to call me at 763-712- 6233.. Thank you. Sincerely, ~rrr/YoWtU Nanette M. Hoover Director of Business Services RiverWay Clinics 15245 Bluebird Street NW . Andover, MN 55304 Phone 763-712-6500 . Fax 763-712-6590 ALL MAIL RETURNED TO: 1833 Second Avenue South. Anoka, MN 55303 Phone 763-712-6100. Fax 763-712-6090 530 Third Street NW . Elk River, MN 55330 Phone 763-712-6400. Fax 763-712-6481 o o o ~(~ :rim HealthPartners 8100 34th Avenue South P.O. Box 1309 Minneapolis, MN 55440 February 26, 2004 City of Andover c/o John Erar, City Administrator 1685 Crosstown Blvd. NW Andover, MN 55304 Re: Hanson Blvd. Construction Project Dear Mr, Erar: I am writing on behalf of the RiverWay Clinic located at 12425 Bluebird NW in Andover, which is owned by HealthPartners Medical Group. I wish to express our concern about the planned construction on Hanson Blvd., which is the main street used by our patients to gain access to the clinic. It is my understanding that the planned construction project includes widening Hanson Blvd, and installing a median. Once the median is in place, southbound traffic will not be able to turn directly into our lot. Cars will have to drive down to the next intersection and go left on Crosstown, then go up to Bluebird and take another left to the clinic, In addition, anyone leaving the clinic wishing to go south on Hanson will instead need to go north to the next light and make a U-turn. This will be especially problematic for ambulance drivers who, often in emergency circumstances, need to be able to quickly travel south on Hanson Blvd. to transfer a patient to the nearest hospital. Our proposed solution is to create a break in the median at the intersection of Hanson and Bluebird and install either a traffic light or a 3-way stop sign. This would alleviate the problem of access in and out of the RiverWay Clinic while maintaining traffic safety along Hanson Blvd. For the reasons stated above, RiverWay Clinics respectfully requests that the Anoka County Highway Department reconsider its plan to install the proposed median at the intersection of Hanson Blvd. and Bluebird. If you have any questions regarding this request, please do not hesitate to call meat 952-883- 5360, or Nanette Hoover, Director of Business Services for the RiverWay Clinics at 763-712-6233. Thank you. Sincerely, 1JtJ7J~<<-- Nancy A. McClure Senior Vice President HealthPartners Medical Group & Clinics HealthPartners' mission is to improve the health of our membersandour community .~. -0 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratorf!V FROM: David D. Berkowitz, City Engineer SUBJECT: Discuss New Standard Street Section (Continued)- Engineering DATE: April 6, 2004 INTRODUCTION City staff is requesting that the City Council discuss and approve increasing the standard pavement section used for streets constructed in new urban and rural developments, o DISCUSSION This item has been continued from the February 17 and the March 1, 2004 City Council meeting. The Council requested thilt. staff evaluate the cost differences between various Btreet sections. Attached is a cost estimate increase per lot along with a schematic of four different street sections (Pavement Section Analysis). Options 3 and 4 meet the issues that staff presented at previous meetings. Option 3 reduces the cost per lot increase over the previously recommend section (Option 4). ACTION REOUESTED The City Council is requested to approve implementation of Option 3 (3" bituminous and 6 12" class 5 aggregate base) or Option 4 (3" bituminous and 6 Yz" class Saggregate base) for newly constructed urban and rural developments. Respectfully submitted, ~CJ. David D. Berkowitz o Attachments: Pavement Section Analysis Standard street section list from other cities City Council meeting minutes from February 17 and March I, 2004. cc: Byron Westlund, Woodland Development Corp. Mike Quigley, 116 LLC ~. " ,~ '> ~I (\ ~ c f) .r; Il. 'I' ~ . .:: \O~,. 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'" -{551 ~I (/) ~ ~ o lY.. 2/26/2004 o Minnesota Communities TvDical Residential Pavement Sections Current Andover: 2S' Bituminous (1" wear, 1.5" base) 4" Class 5 Aggregate Base 6.5" Total Section Crookston: 4" Bituminous (2" wear, 2" base) 6' Cmss5 AggregmeBase 10" Total Section (on 30" Granular subgrade correction) Duluth: 3,5" Bituminous (2" wear, 1.5" base) 8S' Class 5 Aggregate Base 12" Total Section (on 12" Granular subgrade correction wi fabric) Eden Prairie: 3.5" Bituminous (IS' wear, 2" base) 8" Class 5 Aggregate Base 11.5" Total Section Farmington: o Forest Lake: Grand Rapids: Lakeville: Maplewood: Plymouth: o 3.5" Bituminous (2" wear, 1.5" base) 8" Class 5 Aggregate Base (1 OO%crushed limestone or recycle) 11.5" Total Section (on 12" Granularsubgrade correction) 4" Bituminous (IS' wear, 2.5" base) 10" Class 5 Aggregate Base 14" Total Section (on 20" Granular subgrade correction) 4" Bituminous (1" wear, 3" base) 6' Class 5 Aggregate Base 10" Total Section 3" Bituminous (1S' wear, 2" base) 6" Class 5 Aggregate Base 9" Total Section (on 24"-36" Granular subgrade correction) 3,5" Bituminous (IS' wear, 2" base) 8" Class 5 Aggregate Base 11.5" Total Section (on 24" Granular subgrade correction) 3.5" Bituminous (IS' wear, 2" base) 8" Class 5 Aggregate Base 11.5" Total Section (on 12" Granular subgradecorrection wi tile) File: H:lEngineeringlMiscellaneouslPavement ManagementITypical Pavement Sections. doc 2/26/2004 o River Falls: 3." Bituminous (1.5" wear, 1.5" base) 8" Class 5 Aggregate Base 11.5" Total Section (on 12" Granular subgrade correction) South St. Paul: 3.5" Bituminous (1.5" wear, 2" base) 6" Class 5 Aggregate Base 9.5" Total Section (12" Granular subgrade correction as needed) Winona: 4" Bituminous 8" Class 5 Aggregate Base 12" Total Section (6" Breaker Run subgrade correction as needed) o o File: H:lEngineeringfMiscellaneous/Pavement Management/Typical Pavement Sections.doc o o o Surrounding Communities Typical Pavement Sections Current Andover: 2.5" Bituminous (1" wear, 1.5" base) 4" Class 5 Aggregate Base 6.5" Total Section Anoka: 3.5" Bituminous (1.5" wear, 2" base) 6" Class 5 Aggregate Base 9.5" Total Section Blaine: 3.5" Bituminous (1.5" wear, 2" base) 5" Class 5 Aggregate Base 8.5" Total Section Coon Rapids: 2" Bituminous (2" W{:aT, 1 lift) 4" Class 5 Aggregate Base . 6" Total Section. Ham Lake: 3" Bituminous (1" wear, 2" base) . 4" Class 5 Aggregate Base. 7" Total Section Oak Grove: 3" Bituminous (I" wear, 2" base) 6" Class 5 Aggregate Base 9" Total Section Ramsey: 3.5" Bituminous (1.5" wear, 2" base) 4" Class 5 Aggregate Base . 7.5" Total Section . St. Francis: 3" Bituminous (1" wear, 2" base) 5" Class 5 Aggregate Base 8" Total Section o o Regular Andover City Council Meeting Minutes - February 17, 2004 Page 14 DISCUSS NEW STANDARD STREET SECTION City Engineer Berkowitz explained the City staff is requesting the City Council discuss and approve increasing the standard pavement section used for streets constructed in new urban and rural developments. Councilmember Trude asked ifthey have looked at the cost implications. Mr. Berkowitz stated it would increase the assessments $800 to $1,000 per lot. Councilmember Trude stated for the additional assessment they would have twenty-five years more street life. Mr. Berkowitz stated that was correct. Mr. Berkowitz showed picture of streets and curbs settling and discussed maintenance that would need to be done. Councilmember Trude asked if they have to go to this extent. She stated she looked at other cities and no other city is building to this standard. Discussion ensued in regard to what other cities are doing and the reasons why they need to change the standard. - Councilmember Trude stated they are adding to the bituminous as well. Mr. Berkowitz stated a lot of communities have gone from a five ton to a seven-ton design. Discussion ensued in regard to the expense this would impose on the developers and residents. Commissioner Jacobson stated he needed more information before he approved this. MAYOR/COUNCIL INPUT (Skateboard Park) - Councilmember Trude stated she has had some people contact her regarding the skateboard park and comments that were made at the Park Commission meeting. She stated the end of year report stated all of the problems were worked out and there were not any issues or complaints. The issue now is where they are going to put the skateboard park. She thought they could put a request in the newsletter on where the equipment could be put. She felt bad that the kids helped raise money for this and now there is not a place to put it. Mr. Erar stated they could look at additional locations and bring the information back to the Council. He stated they are looking at relocating the rink to Prairie Knoll Park. Councilmember Knight stated it would be nice ifit were placed in the general area so people would not need to drive to it. (Workshop-Community Center Issues) - Councilmember Jacobson stated they have a workshop o scheduled for next Tuesday and in their packets they received a letter from the YMCA and as he o Q o Regular Andover City Council Meeting Minutes - February 17, 2004 Page 15 read that he had some very grave concems about some of the things that were in there. He thought they needed to, as a group, discuss some of the issues that were in the letter and what their response will be. He thought they should do this right away. His suggestion would be to move the meeting to another night so all Councilmembers could be at the meeting. He would like to meet on Monday night, February 23rd, if possible. He thought the letter from the YMCA was quite substantial and should be on its own agenda. Councilmember Orttel asked if Wednesday would be good because he had an issue with Monday. Councilmember Knight stated he would not be available after Monday. The Council discussed scheduling a special workshop to discuss YMCA matters. Council decision was to meet on Friday February 20, 2004 at 4:00 p.m. Motion by Orttel, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 10:31 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary o o o Regular Andover City Council Meeting Minutes - March 1, 2004 Page 8 to change the policy and would this open it up to other groups in the City. Councilmember Orttel stated to him it is an issue of public safety and some of the students in the city go to other schools and do they donate to other schools. Councilmember Orttel thought they should check with other cities to see what they do. Mr. Erar stated in other cities there is not a rule, some choose to give and some.choose not to give. Motion by Orttel, Seconded by Trude, to have the policy amended to have the expenditure come from the gambling tax money for this year and future years until the policy is amended. Mr. Dickinson stated they would come back to the Council with an amendment for approval. Motion approved unanimously. DISCUSS NEW STANDARD STREET SECTION City Engineer Berkowitz explained City staff is requesting that the City Council discuss and approve increasing the standard pavement section used for street construction in new urban and rural developments. Councilmember Jacobson stated he looked at the list to see what other cities have a thicker lay down then they do. He wondered if in the search they found other cities that were the same or less and not listed. Mr. Berkowitz stated through the research, the only other city they found with less was the City of Coon Rapids. Mr. Erar thought Mr. Berkowitz should be commended for his initiative to bring the information to the Council. Mayor Gamache stated they currently have a 2.5 inch bituminous with a four inch class five aggregate base for a total of 6.5 and Coon Rapids is the only one that is less than that and they are at 6. What has been suggested by staff is to move to a 3.5 bituminous with a 6 inch class five aggregate base which puts it at 9.5 which is similar to Anoka. Mr. Berkowitz stated when looking at the survey, they also asked for the "R" value of the sub grade in other communities. A lot of the communities not only have a thick section ofbiturninous and class five, they also do granular sub grade correction. It is somewhat comparable to Andover's drainage. Mayor Gamache asked if they would adopt this when it would go into effect. Mr. Berkowitz stated it would go in effect for all new projects moving forward and the only exception would be the Crosstown Meadows Development approved at this meeting. He stated they sent this through to the developer for his review with the explanation that they were moving this forward for discussion and possible approval. The developer reviewed thedocurnent and did not have any issue with that so the first development would be Crosstown Meadows and then every other development where they have not gone through the feasibility stage. o Regular Andover City Council Meeting Minutes - March 1, 2004 Page 9 Mayor Gamache stated the real reason to do this is to make the roads better and for an extended life. Mr. Berkowitz stated this was correct. It would be extending the life of the road from twenty-five years to fifty years. Councilmember Jacobson asked if the depth of both the class five and bituminous are an average or a minimum. Mr. Berkowitz stated if would be set as a minimum. Councilmember Jacobson stated the only negative they received was from Woodland Development who was not in favor of this. He wondered if they received any other feedback from other developers who were not in favor ofthis. Mr. Berkowitz stated he had a discussion with Mr. Mike Quigley and he did not have a chance to put a written response together but he did voice some concern with increasing the section. Councilmember Jacobson asked by increasing this, what the increase in cost would amount to. Mr. Berkowitz stated it would increase the cost ofa lot by $800.00 to $1,000.00. Councilmember Orttel wondered if they should have different standards for different road types in the City, depending on how much they are traveled. o Councilmember Jacobson asked in regard to the concrete curb, with the increase in depth, would there also be an increase in depth for concrete curb as well. Mr. Berkowitz stated the curb would stay the same as before. Councilmember Trude asked ifMnDOT had anything to say regarding their soils in general. Mr. Berkowitz stated the city has an "R" value of 50 to 70 and they have exceptional drainage sub grade soils but in looking at the survey, other cities are doing correction to their soils. Councilmember Trude asked if this is the only way to address the issue of road restrictions. Mr. Berkowitz stated this would allow heavier trucks to use the roads year round. Motion by Jacobson to approve implementation of a 9 Yz" minimum pavement section (3 Yz" bituminous and 6" class 5 aggregate base) for newly constructed urban and rural developments for projects that are constructed after January 1,2005. Motion failed for lack of second. Councilmember Trude wondered ifit would be just as cost effective to go to the standard Blaine did, the 3 Yz inch bituminous and have the base be five inches instead of six. Mr. Berkowitz stated this would reduce this under the curb to one inch which would be pretty thin. Councilmember Trude stated she cannot make a financial decision like this without knowing. o Mayor Gamache asked if they reduced the class five by one inch, does it make a big difference in the cost. Mr. Berkowitz by reducing it an inch, it may reduce the cost $100.00 per lot. o o o Regular Andover City Council Meeting Minutes-March 1, 2004 Page 10 Councilmember Trude stated she would like to get more input and move this item to a Council workshop. She would like to get feedback from Blaine. Motion by Jacobson, Seconded by Trude, to table this item until the March Workshop. Motion carried unanimously. Mayor Gamache suggested they offer Mr. Berkowitz their ideas as to what they are looking for. He stated Oak Grove almost has the exact amount as Andover and he wondered if this was because Oak Grove's soil was the same and maybe Blaine had different soil types and he thought Mr. Berkowitz could talk about the different costs of what they could estimate. Councilmember Orttel asked if the industrial areas in the city were built to a nine ton load. Mr. Berkowitz stated that was correct. SCHEDULE MARCH CITY COUNCIL WORKSHOP Motion by Jacobson, Seconded by Orttel, to Schedule a City Council Workshop for Tuesday, March 30,2004 at 7:00 p.m with the addition of the Street Standard. Councilmember Trude stated she noticed there was some research being done by the League of Minnesota Cities on a transit type offee and she wondered if staff could give them an update on this at the workshop. Motion carried unanimously. APPROVE ANOKA-HENNEPIN SCHOOL DISTRICT LEASE/FUN PEST City Administrator Erar stated in light of the impending construction activity for the new Andover YMCA Community Center, the use of the large soccer field located directly due west of the City Hall tennis courts and outdoor skating rink will be unavailable for Fun Fest activities. Motion by Trude, Seconded by Jacobson, to approve the attached agreement and authorize the Mayor and City Clerk to execute the agreement as presented. Motion carried unanimously. MAYOR/COUNCIL INPUT (Fiscal Disparities Packet) - Councilmember Orttel stated he received a manila packet with a good fiscal disparities report from AMM and worth reading. Councilmember Trude thought the report was from North Metro Mayors Association. Mayor Gamache agreed it was. o o o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrator SUBJECT: Schedule Council Workshop - Miscellaneous Business Iterns DATE: April 6, 2004 INTRODUCTION The Council is requested to schedule a special Council Workshop for the rnonth of April. There are anurnber of business items that will need to be addressed at this meeting. DISCUSSION Agenda iterns for this Council workshop have been identified as follows: 1. Approve 2005 Council Budget Policy Guidelines 2 Discuss Road Irnprovernent Policy 3. Other Business Other items may be added uponreqliest Schedule the regular CityCouhcil Workshop for Tuesday, April 27, 2004 at7:00 p.m. o @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilrnernbers FROM: John F. Erar, City Administrator SUBJECT: Schedule Council 2004-05 Goal-Setting Workshop DATE: April 6, 2004 INTRODUCTION Council is requested to schedule a Goal-Setting Workshop for purposes of evaluating outcornes of Council goals that were established last April 2003, and providing new direction to City staff regarding Council goals for 2004-05. This workshop is a strategic planning session and a critical Council-staff communications element for identifYing, evaluating and discussing upcoming community challenges the City rnay face over the next 12 rnonths. DISCUSSION o As part of this process, individual Council mernbers are respectfully requested to identify and subrnit their thoughts and priorities on proposed goals for the upcoming 12 rnonths. These goals rnay take the form of policy initiatives, projects, ordinances and other items of general Council interest. Sirnilarly, the management team will also be identifYing and submitting' goals for Council consideration as part of this process. In light of the substantial work projects already in place, each department director has been asked to subrnit no more than one goal for each respective department. o In terms of providing staff with adequate tirne to research Council items, it is requested that Council rnembers subrnit their issues for review and research to rny office by Monday, April 12, 2004. This will allow staff the tirne to develop background information on the item, identifY pertinent issues for Council discussion and prepare a list of possible action iterns for full Council deliberation. The opportunity to review Council goals prior to the actual Goal-Setting Session is crucial to effectively identifYing issues for review and discussion. Last year, Council held a separate workshop on Council goals to review, discuss, prioritize and vote on iterns that would ultirnately be advanced by staff throughout the course of the next 12 months. This workshop would also offer Council the opportunity to review City accornplishments, evaluate outcornes of 2002-03 Council goals and provide staff with further direction on any outstanding issues or iterns. o o o Staff would propose a separate workshop for Council consideration beginning at 4:00 prn. to 10:00 prn with dirmer. Last year, the Council expressed a desire to only rneet with the City Administrator. City administration would respectfully suggest including department directors for this year's goal-setting session to offer Council the opportunity to hear frorn department directors directly. Sirnilar to last year, the second alternative would be to schedule one (l) work session begirming at 6:00 pm and ending at 10:00 pm with dirmer and breaks with the City administrator. Dates for a Council Goal-Setting workshop are proposed as follows: Thursday, April 29, 2004 or Thursday, May 6, 2004. ACTION REQUIRED Council is requested to schedule the 2004-05 Goal-Setting Workshop for either Thursday, April 29 or Thursday, May 6. Secondly, Council is requested to determine the format of the workshop in terms of staff participation. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrato7 SUBJECT: Supplemental Agenda Items for April 6, 2004 Council Meeting DATE: April 6, 2004 The City Council is requested to review the supplemental material for the following Agenda Iterns: Accept Additional Item under Discussion Items Item #20. Consider Rezoning R-4 to SC/CVS Pharmacy/13748 Round Lake Blvd. (Supplernental) - Planning Item #21. Consider Conditional Use PermitlCVS Pharmacy/3631 Bunker Lake Blvd. (Supplemental) - Planning Itern #26. Consider Sketch Plan/Country Oaks West/l101 -161 sl Avenue NW (Supplernental)- Planning Item # 29. Approve Extension ofContract/04-l/2004 Sewer Study, Cont. (Supplernental)- Engineering Item # 30a. Request frorn State Representative Chris DeLaForest (Supplernental) - Administration CITY OF NDOVE Qo, ~ -=0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator Will Neumeister, Community Development Director tJ/L FROM: SUBJECT: Consider Rezoning R-4 to SC /CVS Pharmacy/13748 Round Lake Blvd.-Plng.Consider Conditional Use Permit/CVS Pharmacy/3631 Bunker Lake Blvd.- PIng. (Supplemental) DATE: April 6, 2004 INTRODUCTION Attached is correspondence from Dean and Barbara Johnson, who own the adjacent property (Precision Tune) to the CVS Phannacy proposal. The staff has written a response to the comments and are shown in bold. Also attached is the final site plan showing the parking lot setback the required 20 feet from Bunker Lake Boulevard. The copy in the Council packet was not the final. DISCUSSION The staff has reviewed the site for compliance with all elements of City Code prior to writing the responses. Based upon staff s judgement, the site can move forward to the Council meeting with both the Rezoning and Conditional Use Permit as written. There is no need to take it back to Planning Commission for further review. As noted in our staffs comments, certain elements will need to be revised before the final site plan is approved (i.e. private easements shown properly). ACTION REQUESTED Council is asked to receive the correspondence (with staff responses) and have it entered into the public record. Also, receive the final site plan drawing showing the proper setback from Bunker Lake Boulevard. Respectfully Subm~tte?, / Will Neumeister ~ Attachment Final Site Plan Drawing for CVS Letter from Dean Johnson (dated April 2, 2004) CC: Dean and Barbara Johnson, 2405 Lafayette Road, Wayzata, MN 55391-9751 Jim LaValle, Velmeir Companies 7900 International Drive, Suite 200, Bloomington, MN 55425 Steve Alexander, Velmeir Companies 5757 West Maple Road, Suite 800, West Bloomfield, MI 48322 Chet Harrison, Loucks McLangan 20 East Thompson Ave. Suite 205, West St. Paul, MN 55118 Susan D. White 13748 Round Lake Blvd. NW Andover, MN 55304 (6 'oN 'H 1f 'S '0) Me 9"'17 punoy v, l ! \ , ri Gi,l >< .-~..,fi>! IT I ACJ)~~i Ji ~ " I i ~>.... ~ ~u II Ii ! I ~,'\ ~~f~ ~ ~i ! 0..'-' - \ ~ ~ t:: ~ IJ~ ~". I i:; 1~ it I . i !f11 j, ''''''....L I" r Vl1 I ~:~~, L-'J J 'i . 1 ~~" v' 1 rL ,', sB!."'''--lt-iSii.-8S8I.-S BSBI.-8SBl..-8S8l,.-~ v ~~ j ,1,;;a ~H :) , r~ .> --'----..'r '-~. ~-.g ~",.) C',,;' L/) r' . " ;:;;. ~ "> <:::.., '~.-'/ <. c.: /1 Cj \..;\5 ~,.-...../ ''0 '" j-<{lf'>j. fJ ',.</..,.J ~".~ : , : I , , , , , o "'-:) ''''~- - ...... ---' )iJ-----ll)_H_.~J-.-.-:>)--~'I--:n~-.,) i l,.~1 "i,Z 1~~;3 . \I.f..~ It tL~~="-i r---" (I '" f--- ----- t....; i-...-..-.-- ;; .!.f'r~ ~1.~;J~~~ I 'i'vo';,' i ! . '" l-;1; ('1.~ ~ I ~) 1(,1./ ~~~D ......,1 . '1. ."H._., ~~~.~;l {~) ~ i April 2, 2004 Dean and Barbara Johnson 2405 Lafayette Road VVayzata,11innesota To: City of Andover Dear Mayor and City Council Mernbers: My wife Barbara and I own the property located at 3657 Bunker Lake Road in Andover. I am writing because there is a proposal before you that, if approved by you, will change substantially the prernises adjoining our property and damage us. Our property at 3657 Bunker Lake Road in Andover is leased to a cornpany that operates a Precision Tune Auto Care Center. I am the owner of the Precision Tune area franchisor for Minnesota. Hence, I have a great interest in the continued success ofthe Precision Tune Auto Care Center in Andover. The Precision Tune Auto Care Center in Andover opened for business in 2000. A Super America gas station has been located on the adjoining property the entire tirne. Super America and Precision Tune are both autornotive businesses and each benefits from the presence of the other. There is a proposal to raze the Super America building and to build a rnuch larger building on the property. The new building will be a CVS Pharmacy. Because the lot won't accommodate the new structure, CVS has acquired the adjoining residential property and plans to add nineteen feet of it to its commercial lot. In order to squeeze rnore parking out of its property, CVS proposes to extend the parking lot over the landscaped boulevard on Bunker lake Road. I have attended the rneetings of the Andover Plarming Commission where the CVS proposal has been considered. I understand that the Planning Commission has recommended that you approve the CVS project. Your approval is needed to rezone the part of residential property to be used by CVS for commercial purposes and for the conditional use permit required for CVS to operate a drive-through. I am writing to request that you not grant the zoning change and conditional use permit for the CVS Pharmacy project for the following reasons: 1. A pharmacy at the location proposed by CVS is not contemplated by Andover's Cornprehensive Plan. Under the Cornprehensive Plan, a central business district is to be encouraged along Bunker Lake Boulevard between Hanson and Crooked Lake Boulevards. A CVS Pharmacy should be located in the central business district. However, the proposed placernent of the -3- CVS Pharmacy is outside of the district. A large project such as the proposed CVS Pharmacy should be consistent with the Cornprehensive Plan. The approval of this project would encourage haphazard commercial developrnent in Andover. Staff Response: The conclusion that CVS is at odds with the Comprehensive Plan is false. The Comprehensive Plan designates this area ofthe City as General Commercial (GC). Retail uses, such as the proposed CVS and the existing Precision Tune Auto Care, are intended to be located in this district. While a central business district is identified, it is not intended to be at the exclusion of commercial development at major intersections, which is another stated objective of the Comprehensive Plan. 2. The CVS Pharmacy will cause rny business financial damage. The large size of the proposed building will make rny business difficult to see by passing rnotorists on Round Lake Boulevard. Less visibility could cause a drop in sales and thereby force the Precision Tune Center out of business. Staff Response: The building will conform to the city's building setback and height requirements. Some businesses have private agreements with visibility clauses through adjacent sites. Apparently this is not the case for Mr. Johnson's property. 3. The CVS plan will violate rny easernent. When Barbara and I bought the property in Andover, I granted a driveway easement over part of rny property to the owner of the adjoining commercial property that has been acquired by CVS. At the same tirne, a driveway easement was granted to rne over part of the CVS property. Under the plan that has been presented by CVS, it intends to build a curb island in the driveway easernent held by Barbara and 1. Also, CVS intends to paint arrows on the surface of the easement to direct all cars turning onto the common driveway to turn into the property owned by CVS. These things would infringe on rny easement rights. Staff Response: Staff has asked Mr. Johnson to produce a copy of his private easement document so that the limitations on the use of this area can' be verified and changed as necessary. 4. CVS's proposed elirnination of the landscaping along Bunker Lake Road to create more parking will be ugly. Also, it would destroy the present uniform landscaping that stretches across rny lot and the CVS lot. Staff Response: The property owner has the right to make landscaping adjustments on the property. 5. The proposed drive-through is planned to be along the boundary between the CVS property and rny property. Because there is a significant elevation change along that line, the location of the drive-through is not safe. -4-- StaffResDonse: 'The drive through has been designed and will be constructed to allow safe vehicle movements. 6. The plan that CVS subrnitted to the Planning Commission shows an easement over rny property, along the boundary between the two properties, that is 25 feet wide and 201 feet long. I have not granted CVS an easernent. Since this non-existing easement is part of the drive-through proposed by CVS, it appears that permission for the drive-through should not be granted because the plan submitted by CVS to the Planning Commission did not accurately show the conditions. Staff ResDonse: This is true. The surveyor has not removed from the plan a proposed easement that CVS attempted to negotiate with Mr. Johnson. Removal of the proposed easement will be required to clean up the plan set. For such an easement to come into existence, a separate easement document would need to be recorded with Anoka County. This document would need to bear the signatures of both property owners. 7. It appears that the CVS parking area will intrude on to the county right-of- way. As a result, during the winter, the county rnay pile snow on its right-of- way and reduce the available parking. Staff ResDonse: The Anoka County Highway Department has reviewed the proposal and indicated that the design is acceptable and will function adequately. 8. The proposed CVS project is too big for its lot, even after the addition of nineteen feet from the adjoining residential property and blacktopping of the landscaped area. Custorners of the CVS Pharmacy would be continually parking on the Precision Tune prernises and, thereby, interfering with its business. StaffResDonse: The building consumes just over 18% of the property, which is less than the 30% maximum allowed. The proposed number of parking stalls exceeds the City's requirements. -s-- I hope that you will not approve the CVS Pharmacy project in the proposed location but will require the pharmacy be located in a place that is adequate to accommodate it and is consistent with a long-range plan for commercial developrnent in Andover. Sincerely yours, Dean C. Johnson -b-- CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilrnernbers CC: John Erar, City Administrator Will Neumeister, Community Development Director FROM: Courtney Bednarz, City Planner SUBJECT: Consider Sketch Plan/Country Oaks West/1101 161 st Avenue NW - Supplemental DATE: April 6, 2004 INTRODUCTION The applicant subrnitted an alternate plan at the end ofthe day of Friday. This rnemorandum addresses the changes. DISCUSSION The following changes were made to the sketch plan that was distributed in the packet: 1. Many of the double frontage lots along the collector have been turned to have the side yard face this proposed street. 2. One additional twinhouse was added to the plan. 3. The location of the street connection to the property to the west did not change. ACTION REOUESTED The applicant is requesting a final determination on the layout of the sketch so that a prelirninary plat can be prepared. Attachments Full Size Sketch Plan Cc: Scott Wold, Pentagon Hold~ngs 9457 State Hwy 10 Ramse,Y, MN 55303 Ricky Davis, 1177 161 st Avenue NW, Andover, MN 55304 I~.' 0 /I~ .."~Q:~~\ \ { : \~;(f" " "\. '" ",-.. ~[~i i~ / \- -'- \ , \ \ \~ ;:1l2.,s" ~~ I,. "-"'=:..~I' I ":)" ~ :r..'l,2" 0'6 " ;,/r..- ....,..,\ ;-:.,L..:.::::~-..,... ,_ j if)) ~I ! i!ir r; '\ 'I / ~. ' ,...:.:-=.- ,,...::::::=:t~ ...y I iiil! ~ ~:n ~~ P~7.? / j'--\ r--\-..__L, "",...C.=-t",/ V~ J I~ ~ig l~ / . :.L~_.... -J /.# ~ N ~~...".. IJl l\\(~ ,i \--7.J."'-"':=---t~) /}g- I P ;~/j~ ~~ ~..." <', I'. '>\. -r-T-....---'----....=>, ~ 11 0.'" CQ'\. ........\. '\,......... \~ L t ,~\ ~~ f_.i,-~.o. ~"_. :.~. 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I ? o~d : I ,---rf'------,---_ ~r-h-'k ~...,~ ...... ,~ I , I I - I l' ..... ...ct.....-.-.r---= I .- I ~; : -'r- I=. '-'1- -'J--, ,I, \-' \/ I iJ'" " NT . I. STATE v L ~-:;. .~ - ~ -r - - _ , "". :..... --. .. ~ <M'~" AIDi_ HIGHWAY. I H INo 20) -B.Jml, " ~f ./ " '-- "r-------.~ ~ / r /'" d_ to ",- "( --....... -~- \ ", !-- ~ -....j ~u !?i g;ulL. "p...w :3~:' .,. 5' iOCDZ ii"g;:;; . 0 ~a~ (5~2. ~.~ li~ 0.. , .. ~~g ~~~ ~~? a~ ~ z . o ~ ~ ~ ~ , , ~ I, " ~ = H 3~ 0' it" g'$ " 0" ~ ~~i <D p.~ j 2- " . o ." j 3 - ,. ~ ~ I I ~[ft I!' , I~ I I L_ DATE April 6. 2004 ITEMS GIVEN TO THE CITY COUNCIL Q~~~ ~ Feasibility ReportNMB Through Proposed Woodland Estates 6th Addition .~ Sketch Plan/Country Oaks West ~ Preliminary Plat/Sophie's Manor ~ Preliminary Plat/Woodland Estates 6th Addition ~ Final Plat/Oakview Park PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. II II THANK YOU. G:IDATAISTAFFIRHONDAAIAGENDAICC L1ST.doc II II I \ FEASIBILITY REPORT FOR VETERANS MEMORIAL BOULEV ARD"NW THROUGH WOODLAND ESTATES 6TH ADDITION STREET AND STORM SEWER IMPROVEMENTS CITY OF ANDOVER, MINNESOTA CITY PROJECT NO. 04-13 Prepared by: 111 Hakanson Anderson 1 Assoc.,Inc. 3601 Thurston Avenue Anoka, MN 55303 Telephone: 763-427-5860 I hereby certify that this Plan, Specification, or Report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under State of Minnesota Statutes 326.02 to 326.16. R. '"i H:1I._(' R. Jeff Elliott, PE f 19174 Reg. No. 3/30/04 Date t Hakanson Anderson Assoc., Inc. 3601 Thurston Avenue, Suite 101, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 I March 30, 2004 Honorable Mayor and City Council City of Andover c/o Mr. David Berkowitz, PE, City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Veterans Memorial Boulevard NW through Woodland Estates 6th Addition Street and Storm Sewer Irnprovements City of Andover City Project No. 04-13 Dear Mayor and Council Members: Enclosed is the feasibility report for the street and storm sewer irnprovements for the portion of Veterans Mernorial Boulevard NW that goes through Woodland Estates 6th Addition. The report was ordered by the City Council on March 16, 2004. The estirnate of probable cost of the proposed irnprovements as detailed in the report is $260,314.34. The project is proposed to be funded with special assessrnents to the developer, rnunicipal state aid funds and city funds. The project is feasible frorn a technical and engineering standpoint. We appreciate the opportunity to serve you on this project and are available to rneet with the City Council, staff and other interested parties to review any aspect of this report. Sincerely, Hakanson Anderson Associates, Inc. ~'lfp ti>>uv~ R. JeffElIKo , PE RJE:d1c Enclosures Civil 0- Municipal Q ~ Engineering _d Land Survryingfor VETERANS MEMORIAL BOULEVARD NW THROUGH WOODLAND ESTATES 6TH ADDITION STREET AND STORM SEWER IMPROVMENTS CITY OF ANDOVER, MINNESOTA CITY PROJECT NO. 04-13 TABLE OF CONTEXTS PAGE NO. SECTION I. SECTION II. SECTION III. SECTION IV. SECTION V. SECTION VI SECTION VII. SECTION VIII. SECTION IX. EXECUTIVE SUMMARY ....................................................1 INTRODUCTION AND INITIATION OF REPORT ...........1 PROPOSED IMPROVMENTS .......................................... 2-3 RIGHT -OF-WAY ...................................................................4 MAINTENANCE IMP ACT ...................................................4 PERMITS................................................................................4 ESTIMATED PROJECT COST .........................................4-5 PROJECT ASSESSMENTS ...................................................6 PROPOSED PROJECT SCHEDULE ....................................6 APPENDIX PAGES ESTIMATED - ANDOVER SPECIAL ASSESSMENTS ........................................1 ESTIMATED ASSESSABLE COST .........................................................................2 ESTIMATE OF PROBABLE COST .....................................................................3-4 PROJECT LOCATION MAP.....................................................................................5 PROPOSED IMPROVEMENT EXHIBITS........................................................... 6-7 ! , . 1 J J I ,I VETERANS MEMORIAL BOULEVARD NW THROUGH WOODLAND ESTATES 6TH ADDITION STREET AND STORM SEWER IMPROVMENTS CITY OF ANDOVER, MINNESOTA CITY PROJECT NO. 04-13 1. EXECUTrvES~Y The purpose of this feasibility report is to present the City of Andover with a preliminary examination of constructing the portion of Veterans Memorial Boulevard NW that goes through Woodland Estates 6th Addition. The proposed project consists of the construction of the street, sidewalk, bike path, and storm sewer. The City would be responsible for funding a portion of the project, however, the City costs are eligible for reimbursement from rnunicipal state aid funding. The estirnated cost to the City would be $5,176.60. The Woodland Estates 6th Addition developer would be responsible for funding their portion of the project at an estirnated cost of$ 255,137.74. The total project cost is estirnated to be $ 260,314.34. Prorn an engineering standpoint the project is feasible to provide public service to the proposed deve10prnent. II. INTRODUCTION AND INITIATION OF REPORT This feasibility report was authorized by the Andover City Council on March 16, 2004, and has been prepared in cornp1iance with Minnesota State Statute 429 for projects resulting in special assessrnents. The report was requested to determine the feasibility of constructing the street and associated storm sewer system to rneet Minnesota Department of Transportation State Aid and City of Andover requirements and standards. The project is located on the south side of Woodland Estates 6th Addition, which is located in the southeast quarter of the northeast quarter of Section 21, Township 32 North, Range 24 West, in the City of Andover, Anoka County, Minnesota. The project is bounded by Woodland Estates 4th Addition to the east, and vacant land to the north, south and west. A site map of the project location is located in the Appendix ofthis report (Exhibit 1). Page 1 ~ III. PROPOSED IMPROVEMENTS The Preliminary Plat, Grading, Drainage, Utility, and Erosion Control plans as well as the preliminary street and utility improvement plans have been prepared by Hakanson Anderson Associates, Inc (HAA). The design of this project will also be prepared by HAA. The developer's contractor will perform site grading. In addition, the developer will be responsible for installation of associated water main and sanitary sewer before the installation ofthe storm sewer and construction of the street, bike path and sidewalk. A. STREET The street shall have a width of35 feet measured frorn back of curb to back of curb. The street will be extended from the existing Veterans Memorial Boulevard (formerly 152nd Lane NW), in Woodland Estates 4th Addition, westerly to the west property line of Woodland Estates 6th Addition. The temporary cu1- de-sac currently located near the west property line of Woodland Estates 4th Addition shall be removed. The street section will consist of 1.5-inch ofbiturninous wearing course, and 2- inches ofbiturninous b/lSe course placed on 6-inches of Class 5 aggregate base. Surmountable concrete curb and gutter will be used to tie into the existing curb at 152nd Lane NW and will be extended westerly to the radius returns at Verdin St. N.W. The remainder of the roadway will have standard B618 concrete curb and gutter. The street will be designed to rneet Minnesota Department of Transportation State Aid and City of Andover requirements and standards. The developer will grade the streets to within 0.2 feet of the sub-grade elevation. The streets shall meet City requirements and have a 6-inch crown with 0.5 percent rninimum grade and 7 percent maximum grade. Grades within 30 feet of street intersections shall not exceed 3 percent. The horizontal curves will have a minimum radius 0000 feet, with 100-foot tangent sections between curves. The vertical curves will be determined using rninirnum stopping sight distance criteria. Boulevards are proposed to have a positive 2 percent grade from the back of curb to a distance of 8 feet behind the back of curb. Beyond 8 feet behind the back of curb, the maximum boulevard slope shall be 4: 1. The cost of widening the roadway from a City standard 33 foot back to back width to a collector type road that has a 35 foot back to back width will be the City of Andover's responsibility. The remaining street cost will be the developer's responsibility. Page 2 The Appendix of this report contains a street improvernents exhibits (Exhibit 2). B. STORM SEWER Surface water runoff for the street section will be collected via a storm sewer system, cornbined with runoff from Woodland Estates 6th Addition, stored in detention ponds and discharged at controlled rates. The detention ponds are designed based on a 100-year storm frequency, while the storm pipe shall be designed based on a 10-year storm frequency. Ernergency overflow outlets are provided on the developer's grading and drainage plans to allow surface water runoff greater than the above referenced storm frequencies to flow over land before impacting adjacent structures. The storm sewer collection system consists of approxirnate1y 980 feet of storm sewer reinforced concrete pipe (RCP). The pipe varies in diameter from 15- inches to 27-inches. The developer shall pay the cost of the storm sewer systern. Storm sewer improvements are shown in Exhibit 3 located in the Appendix of this report. C. BIKE PATH AND SIDEWALK A 5-foot wide and 4-inch thick concrete sidewalk shall be constructed beginning at the existing sjdewa1k located on the south side of Veterans Memorial Boulevard (formerly 152nd Lane NW), in Woodland Estates 4th Addition, and extended westerly to Verdin Street NW. The sidewalk shall be placed 8-feet behind the back of curb. From Verdin Street NW to the west property line of Woodland Estates 6th Addition, an 8- foot wide. bituminous bike path will be constructed on the south side of Veterans Mernoria1 Boulevard NW. The bike path will be located 6.5-feet behind the back of curb. The bike path will consist of 2.5-inches of bituminous placed on 4-inches of Class 5 aggregate base. . The developer shall be responsible for the cost associated with the bike path. The Appendix of this report contains a street improvement exhibit (Exhibit 2) that includes the bike path and sidewalk locations. D. RESTORATION Non-paved areas disturbed during construction will be stabilized for erosion control. Sod will be used to repair existing improved properties. Seed, fertilizer, and rnulch will be used in non-improved areas to establish vegetation. Page 3 I '\ \ " , \ ) J Additionally, erosion control blankets will be utilized in areas where high levels of erosion may occur. IV. RIGHT-OF-WAY AND EASEMENTS The developer, as part of the platting process, will dedicate right-of-way and easements. V. MAINTENANCE IMPACT VI. VII. No unusual rnaintenance concerns are anticipated by the construction of the street and storm sewer system described in this report. PERMITS The following permits are required: 1. The Coon Creek Watershed District for grading, drainage, and erosion control. 2. The Minnesota Department of Transportation for street and storm sewer design. ESTIMATED PROJECT COST Included in the Appendix is a detailed estimate of construction costs for the street, storm sewer, sidewalk, and bike path improvements. The costs quoted herein are estirnates only are not guaranteed prices. Final contracts will be awarded on a unit price basis. The contractor will be paid only for work cornp1eted under the construction contract. The costs are estimated based on current construction co~ts. No costs are included for easement or right-of-way acquisition. Page 4 Overhead Costs Engineering $ 20,607.28 Aerial Mapping (1% of street) $ 1,276.97 Drainage Plan (0.3% of street/storm/path) $ 588.78 Administration (3%) $ 5,887.79 Assessing (1%) $ 1,962.60 Bonding (0.5%) $ 981.30 City Expenses - Public Works/Engineering/Inspection $ 16,682.08 Testing $ 3,000.00 Construction Interest $ 5,802.03 Signs $ 1,500.00 Other $ 589.11 Total Estimated Overhead Expenses $ 58,877.94 $ 255,137.74 ... 0, City Share Street and Sidewalk $ 3,982.00 Storm Sewer $ Bike Path $ Total Estimated City Share $ 3,982.00 Overhead Cost (30%) $ 1.194.60 City Total Share $ 5,176.60 Total Project Cost $ 260,314.34 Total Estimated Cost Street and Sidewalk Storm Sewer Bike Path $ $ $ 127,696.80 59,147.00 9.416.00 Total Estimated Construction Cost $ 196,259.80 Page 5 '~ '" " " J ! J r , , VIII. PROJECT ASSESSMENTS The proposed assessrnents are to be based on a per unit cost basis. Assessment calculations are located in the Appendix of this report. The total estimated assessment rate is $ 2,834.87 per unit. Assessment calculations can be found in the Appendix of this report. IX. PROPOSED PROJECT SCHEDULE The proposed project schedule is as follows: 1. City Council Receives Feasibility Report April 6, 2004 April 6, 2004 2. City Council Waives Public Hearing 3. City Council Orders Project and Authorizes Engineer to Prepare Plans and Specifications April 6, 2004 4. Engineer Submits Plans for City Council Approval and Receives Authorization to Advertise for Bids June 15, 2004 5. Advertise in Official Newspapers June 18 & 25, 2004 6. Advertise in Construction Bulletin June 18,2004 7. Open Bids July 9, 2004 8. City Council Receives Bids and Awards Contract July 20, 2004 9. Contractor Begins Construction August 2 ,2004 10. Substantial Completion September 10,2004 11. Contractor Completes Construction September 24, 2004 \ Page 6 APPENDIX -~ Page 7 ESTIMATED - ANDOVER SPECIAL ASSESSMENTS I , \ j j i f t J . t ! , t ESTIMATED ASSESSABLE COST PRELIMINARY ASSESSMENT PER LOT VETERANS MEMORIAL BOULEVARD NW THROUGH WOODLAND ESTATES 6TH ADDITION ASSESSMENT CALCULATIONS Street Benefit = $127,696.80 X 1.3 $ 166,005.84 Benefit Per Unit = $166,005.84/90 UNITS * $ 1,844.51 Storm Benefit = - $59,147.00 x 1.3 $ 76,891.10 Benefit Per Unit = $76,891.10/90 UNITS * $ 854.35 Path Benefit = $9,416.00 X 1.3 $ 12,240.80 Benefit Per Unit = $12,240.80/90 UNITS * $ 136.01 Estimated Total Assessment Per Unit $ 2,834.87 * 90 units are based on the preliminary layout for the proposed Woodland Estates 6th Addition development l I , t i i , ~ ESTIMATE OF PROBABLE COST l ! VETERANS MEMORIAL BOULEVARD NWTHROUGH WOODLAND ESTATES 6TH ADDITION l I STREET AND STORM SEWER IMPROVEMENTS ; CITY OF ANDOVER J CITY PROJECT NO. 04"13 I A. Street, Sidewalk, & Restoration 1 lIemNo. Description Quantity J.lniI Unit Price Ammml 1 Mobilization 1 LS $ 3,500.00 $ 3,500.00 2 Remove Curb and Gutter 250 LF $ 5.00 $ 1,250.00 , 3 Remove Bituminous Pavement 710 SY $ 1.00 $ 710.00 . 4 Saw Cut Bituminous Pavement (Full Depth) 31 LF $ 3.00 $ 93.00 1 , 5 Aggregate Base Class 5 2400 TON $ 8.00 $ 19,200.00 i f 6 Mill Bituminous Surface (2") 10 SY $ 6.00 $ 60.00 , 7 Type LV4 Wearing Course 500 TON $ 38.00 $ 19,000.00 t 8 Type LV3 Non- Wearing Course 670 TON $ 36.00 $ 24,120.00 9 Bituminous Material for Tack Coat 300 GAL $ 1.50 $ 450.00 10 Adjust Gate Valve 10 EA $ 200.00 $ 2,000.00 11 Adjust Frame and Ring Casting 5 EA $ 300.00 $ 1,500.00 12 Concrete Curb and Gutter Surmountable 740 LF $ 8.00 $ 5,920.00 13 Concrete Curb and Gutter B618 2470 LF $ 8.00 $ 19,760.00 14 Sign Panels, Type C 1 LS $ 1,000.00 $ 1,000.00 15 Striping 1 LS $ 2,000.00 $ 2,000.00 16 Bale Check 20 EA $ 10.00 $ 200.00 17 Silt Fence, Type Machine Sliced 700 LF $ 2.00 $ 1,400.00 18 Seeding 1 ACRE $ 2,000.00 $ 2,000.00 19 SOdding 200 SY $ 2.50 $ 500.00 20 Erosion Control Blanket 200 SY $ 2.00 $ 400.00 21 Seal Coating 5900 SY $ 1.00 $ 5,900.00 22 Topsoil 100 CY $ 10.00 $ 1,000.00 23 Sidewalk 1375 SF $ 3.00 $ 4,125.00 Subtotal $ 116,088.00 Contingencies (10%) $ 11,608.80 Estimated Construction Cost $ 127,696.80 B. Street-Extra Width Item No Description Quantity J.lniI Unit Price Ammml 1 Aggregate Base Class 5 130 TON $ 8.00 $ 1,040.00 2 Type LV4 Wearing Course 30 TON $ 38.00 $ 1,140.00 3 Type LV3 Non-Wearing Course 40 TON $ 36.00 $ 1,440.00 Subtotal $ 3,620.00 Contingencies (10%) $ 362.00 Estimated Construction Cost $ 3,982.00 I \ 1 -I \ ~ I ESTIMATE OF PROBABLE COST VETERANS MEMORIAL BOULEVARD NW THROUGH WOODLAND ESTATES 6TH ADDITION STREET AND STORM SEWER IMPROVEMENTS CITY OF ANDOVER CITY PROJECT NO. 04-13 C. Storm Sewer D. Bike Path lleIDJ',[Q.. Dp-~cription 0Uantitll Unit Unit Price AIrullmt 1 Aggregate Base Class 5 310 TON $ 8.00 $ 2,480.00 2 Type LV 4 Wearing Cource 160 TON $ 38.00 $ 6,080.00 Subtotal $ 8,560.00 Contingencies (10%) $ 856.00 Estimated Construction Cost $ 9,416.00 Total Estimated Construction Cost $ 200,241.80 j 1 f , ,_. ..._^A~Y._"" l I I t . ........-..-...... ..~..-..-.. PROJECT LOCA TION ~ l-w II Hak~~?~....~in~~d;.~S~~Q. ~ .~~?;;, Inc. .'\$<); . ;>;;~~({'r_ 1','.<<3" kXiW:;, },br\~O;;} :;~30':; 7L1~{2"?~5Bt(J r,-.7: Y5J~.'\-:;7-:;):;2(; \'i",,,,..h<;;N;t:::v,;,,'^"~-\!^~I:<,,.<;;,,M 'T EXHIBIT 1 rr PROJECT LOCA TION MAP CITY OF ANDOVER, MINNESOTA VETERANS MEMORIAL BOULEVARD N.W. PROJECT LOCATION MAP VETERANS MEMORIAL BOULEVARO N.W. Or! Oi f'j~vDY(it, M!'~I"i2SQn I NOIIIOOV HI V SJI V ISJ ONVlOOOM \ I \ I ______L . J '" N .f) " -- --- nN,.,~N~ ..--,---..................----.~T~~-.... ~i l.q- ,..., -~r---- 'M'-Nj"'IS NIO~J^ , ! ! l<: -I ~ W a iJj I- o o "- I[) I ! i N I =-L__.~.............___J.-.......-..!I - .........7"-J.. I / ......-........................ / ~ I ~ / ~"'7 ! / / I " / N / / / / j j / :c I- <( a. w l<: ii5 I- o o "- co I --"-.- .1 .,~, .~._....,' i ! I ----~ 'M'N 'IS '" N <0 N Z o I- (f)- wO o 0<( Z::c <(I- c510 o o 5: (f) Z a (f) z w ~ 0 ::c ~ u I- <( 0 CD :s: a l- I- W W ~ W U 0::: <( I- CD (f) .. 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'; L.. -:' ~ 0>' , -c" . c ;'{ <( -> .' ~,\ ,-; ,,>: 5\~\,~9 Ul '::: ~u ;2 c.,2:g<" au ") ~ o ::c F! 01/15/04 [REVISOR RJS!R:'d.;.~~9 4-4268 .,Jj~; This Document can be made available in alternative formats upon request State of Minnesota HOUSE OF REPRESENTATIVES EIGHTY TIllRD SESSION HODSEFILENo. 2739 March 3, 2004 Authored by Abeler, Westerberg, TingelStad and Bernardy The bill was read for the first time and referred to the Committee on Taxes l' A billior all act;, 2 3 4 5 relatiJJg.tC) the Anoka CountY RegiQnalRailtOad Authority; authorizing the Anoka County Regional Railroad Authority to exercise economic development authority powers. 6 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 7 Section 1. [ANOKA COUNTY REGIONAL RAILROAD AUTHORITY 10 DUTIES.] The Anoka County Regional Railroad Authority may 11 the powers and duties of an economic development 12 13 an4A6Q..10l.tq .'469.10.6. 'rhe .Anoka Coul1tYRegi6n~lRa:iJ:road 14 Authority may exercise the powers underMi~nesotastatut,es, . 15 sections 469.001 to 469.047, for the purpose of transit-oriented 16 development, except that the Anoka County Regional Railroad 17 Authority must not exercise the power to tax under Minnesota 18 Statutes, section 469.033, subdivision 6. In applying Minnesota 19 Statutes, sections 469.001 to 469.047,'469.090, 469.098, and 20 469.101 to 469.106, to the Anoka County Regional Railroad 21 Authority, the county is considered to be the city and the 22 county board is considered to be the city council. 23 Subd. 2. [RELATION TO LOCAL AUTHORITIES.]' --" ".- ,. . 25 city, town, municipal housing and redevelopment authority, or brduties of a 24 subdivision 1 shall change or . Section 1 1 01/15/04 [REVISOR] RJS/RC 04-4268 1 municipal economic development authority. 5 Subd. 3. [LOCAL APPROVAL.] If any economic development ',',,',.-' ,- -. -",' .,. "," ptoje'ct' is constructed. in the . county pursuant to the authorization in this section, the project must be approved by the governing body of each city or town within which the project will be constructed. 2 3 4 6 7 Sec. 2. [EFFECTIVE DATE.] 8 Section 1 is effective the day after the governing body of 9 the Anoka County Regional Railroad Authority and its chief 10 clerical officer timely complete their compliance with Minnesota 11 2 CITY OF NDOVE Qo3 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmernbers FROM: John Erar, City Administrator SUBJECT: Request frorn State Representative Chris DeLaForest (Supplemental) DATE: February 17,2004 INTRODUCTION State Representative Chris DeLaForest, in the attached letter, is requesting Council to discuss the HF2739 Bill relating to the Anoka County Regional Railroad Authority authorizing the Anoka County Regional Railroad Authority to exercise econornic developrnent authority powers. DISCUSSION Discuss and review attached letter and Bill # HF2739 frorn Anoka County Commissioner Margaret Langfeld regarding the Anoka County Regional Railroad Authority to exercise EDA Powers. ACTION REOUIRED The City Council is requested to consider the request by State Representative Chris DeLaForest to discuss Bill # HF2739 authorizing Anoka County Regional Railroad Authority to exercise econornic development authority powers. J ty Administrator Chris D LaFor st State Representative District 49A Anoka County Minnesota House of Representatives ~ 1'1: /rl re n '\\17 fG '^'\ I COMMITTEES: VICE-CHAIR, CIVIL LAW; TRANSPORTATION FINANCE; TRANSPORTAT II R~ 0!!iC~ [f; U '\!J ,'" (: 11 l~1 ~-5_ JU)i CITY OF ANDOVER April 2, 2004 Dear Mr. Erar, Please find enclosed a copy ofHF2739 and a cover letter frorn Anoka County Commissioner Margaret Langfeld. Because this issue has the potential to irnpact rnunicipal affairs and because of certain representations rnade in Commissioner Langfeld's cover letter, I am requesting that you place these items on the next Council agenda for action and/or discussion. I am interested in knowing the Council's opinion on this bill. Sincerely, ~~~~ J State Representative Chris DeLaForest District 49A 14316 Tamarack St. NW., Andover, Minnesota 55304 State Office BuildinQ, 100 Rev Dr Martin Luther KinQ Jr Blvd, St. Paul, Minnesota 55155-1298 ft FAX: (651) 296-1478 TTY: (651) 296-9896 Email: rep.chris.delaforest@house.mn \i~ (763) 413-0766 (651) 296-4231 COUNTY OF ANOKA OFFICE OF COUNTY BOARD OF COMMISSIONERS GOVERNMENT CENTER 2100 3RD AVENUE. ANOKA, MINNESOTA 55303-2265 (763) 323-5700 March 31, 2004 HAND DEUVERED The Honorable Chris DeLaForest Minnesota House of Representatives 503 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155-1206 Dear Representative DeLaForest: One of the issues in the Anoka County 2004 legislation platform is a proposal seeking legislative approval allowing the county to engage in econornic development and transit-oriented development activities. It is different than what we requested last year. Since sorne communities in your district expressed opposition with the 2003 proposal, I want you to be rnade aware of the differences in our 2004 proposal. The attached 2004 proposal (H.P. 2739) does not request new taxing authority and proposes to engage in those activities under our existing regional rail authority. We have provided this language to all of the cities and towns in Anoka County. Weare not aware of any formal votes or resolutions taken by our communities in opposition to this year's bill. If passed into law, Anoka County would be able to partner with a willing local community in economic development in activities such as: constructing public irnprovernents including streets, parking facilities, irnproving land to make it suitable for econornic development purposes and community revitalization. The language in the bill is very clear that the local governing body has the final say in whether a project goes forward. We also discussed this new proposal with Anoka County legislators who attended our annual legislative rneeting in January. This summer, the county board conducted seven senate district county and city meetings, which Anoka County legislators were invited to attend This issue was discussed at every one of those meetings. During the fall rnonths, a small group of city representatives and Lona Schreiber met and ultimately came up with this year's proposal embodied in H:P. 2739 and S.P. 2457. This was mailed to every city rnayor, administrator, and township chair with an invitation to attend an information meeting on December 30,2003. That rneeting occurred with the following communities represented: Andover, Blaine, Colurnbia Heights, Colurnbus Township, Coon Rapids, Ramsey, and St. Francis. There were rnany questions, but no discernable opposition to the current concept was heard. On January 9,2004, draft bill language was sent to all local units of government in Anoka County with a request for any comments. Again, no opposing responses were received. Lona Schreiber did receive requests to attend a nurnber of city council and work session rneetings to answer questions. Sorne of those meetings occurred after the session started. As a result, you were not asked to co-author the legislation until we FAX: 763-323-5682 Affirmative Action I Equal Opportunity Employer rDDmy: 763-323-5289 "~, March 31, 2004 Page 2 were able to better ascertain the positions of your communities. To date, we are not aware of any resolutions that have been passed against this year's proposal by any of our cities or towns in Anoka County. Another reason we have not contacted you was that we were waiting to learn if the House Chair,of Taxes, Representative.B:onAi:>rams,wished for different bill language than what we had proposed. We met with Representative Abrams early during this 2004 session to discuss our proposal. He indicated at that time that he wants to rnake sure precedence and other matters were considered before endorsing our proposal. Representative Jirn Abeler, our chief author in the House, now informs us that Chair Abrams is willing to favorably consider our proposal, but needs to be assured by other members of our delegation that it is all right to go forward. The Senate bill has passed a policy committee and is scheduled for hearing in the Tax Committee on April 1. Just this week, Senator Pogerniller offered up and passed onto his "A" list for possible inclusion inhis tax bill two proposals to dip in the fiscal disparities pool to fund uncompensated care at the Hennepin County hospital and to fund Hennepin County public defender costs. Again, we will have to be vigilant and work to oppose this perennial attempt to change this irnportant tax base sharing formula that helps our towns, cities, school districts, and county. If we had the same econornic developrnent tools rnost other counties enjoy, we might be able to enhance our commercial and industrial tax base, thus rnaking us less vulnerable to these proposals for modification of the fiscal disparities program. I hope you will support the Anoka County proposal. Any tool we can put to use to enhance ourtax base and grow Anoka C6Jntytdit~ higIlestpotential is'agoai that benefits all ofotircQnstitueIjts'. ,." -.,': -, , . ." .", .. - . -.' I will be at the Capitoltomoriowllud hope to talk to you perso~ally about this'prbposal. Thank you for your tirne and consideration. Sincerely, Y7rvvJfd ~~J Commissioner Margaret Langfeld, Chair Intergovernrnental and Community Relations Committee LS/tc Enclosure cc: Anoka County Board of Commissioners Jay McLinden, County Administrator Steve Novak, Governmental Services Division Manager (~cr) TO: Mayor and Council Mernbers CC: John Erar, City Administrator FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Extension of Contract/04-l/2004 Sewer Study (Supplemental) - Engineering DATE: April 6, 2004 INTRODUCTION Attached is TKDA's Supplernental Agreement No.2 for Project 04-1, 2004 Sewer Study. This agreernent amends the original agreement with TKDA. DISCUSSION Additional alternatives outside the original scope of the sewer study will be analyzed to ensure all possible sewer extension options are evaluated. The additional estimated cost not to exceed is $12,400.00, thus adjusting the total contract not to exceed to $24,000.00. BUDGET IMPACT The additional cost for the study will be funded frorn the Sanitary Sewer Fund. ACTION REQUESTED The City Council is requested to approve Supplernental Agreernent No. 2 with TKDA for the 2004 Sewer Study, Project 04-1. Respectfully subrnitted, c:?;::EL~ cc:Paul Hornby, TKDA, 1500 Piper Jaffray Plaza, 444 Cedar St., St. Paul, MN 55101 ) TKDA ENGINEERS. ARCHITECTS. PlANNERS 1500 Piper Jaffray Piau 444 Cedar Street SainI Paul. MI't 55101-2140 Apri15,2004 (651) 292-4400 (651) 292-0083 Fax www.tkda.com Mr. David Berkowitz, P .E. City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 Re: Supplemental Agreement No.2 for Engineering Services Sanitary Sewer Analysis East of Hanson Boulevard City of Andover, Minnesota TKDA Commission No. 12974-01 Dear Mr. Berkowitz: Pursuant to our communications with you, we propose to provide additional engineering services in connection with the Trunk Sanitary Sewer Analysis East of Hanson Boulevard, hereinafter called the Project. This Supplemental Agreement No.2, made and entered into as of the date formalized at the end of this Agreement, amends the original Agreement dated December 8, 2003, for the Project, as hereinafter stated.: A Add the following to the alternatives to be considered Wlder SECTION I - PROJECT DESCRIPTION: . The extension of the Pinewood Trunk along Crosstown Boulevard from the manhole west of Tower Drive to Yellow Pine Street. . The construction ofa bypass forcemain from Lift Station No.4 to Lift Station No.3. . The reduction of sanitary flow by redefining the 2020 MUSA bOWldary or decreasing the net development density. B. Add the following new tasks to SECTION II.A - PRELIMINARY ENGINEERING: 13. Conduct a project meeting to review the available capacity of the Crosstown Trunk, Coon Creek Trunk, and Pinewood Trunk based on the December 1999 draft of thc City of Andover's Comprehensive Plan. 14. Compare the projected flow from the Pinewood Trunk Extension to the available capacities in the Bluebird, Pinewood, Crosstown, and Coon Creek Trunks, assuming the serviee area includes the entire area northwest of Crosstown Boulevard. An Employes Ownsd Company Promo/inq A/lirl7llllivs Action and Equal Dpportl/niry APR 06 2004 09:14 651 292 0083 PAGE. 01 Mr. David Berkowitz, P .E. City of Andover Supplemental Agreement No.2 for Engineering Services Sanitary Sewer Analysis East of Hanson Boulevard AprilS, 2004 Page 2 15. Compare the projected flow from the Pinewood Trunk Extension to the available capacities in the Bluebird, Pinewood, Crosstown. and Coon Creek Trunks, assuming the service area is undeveloped areas adjacent to Crosstown Boulcvard (with and without the Harstad Property south of Crosstown Boulevard). 16. Prepare an Opinion of Probable Cost for the Pinewood Trunk Extension. 17. Prepare an Opinion of Probable Cost for replacing the 12" sanital)' sewer on 150th Lane with a IS" sanitary sewer. 18. Compare the projected flow from the bypass from Lift Station No.4 to Lift Station No.3 to the available capacities in the Bluebird, Pinewood, Crosstown, and Coon Creek Trunks. 19. Prepare an Opinion of Probable Cost for the bypass from Lift Station No.4 to Lift Station No.3. 20. Determine the service area reduction or net development density reduction required such that the projeoted sanitary flow does not exceed the theoretical maximwn capacity of the 12" sewer on 150th Lane. 21. Examine the impacts of the alternatives on the Crooked Lake Trunk. 22. Examine the impact on the existing sanitary trunk system ifthe sanitary flow projection was changed from 210 gpdJunit at 2.10 units/acre to 225 gpd/unit at 2.45 units/acre. C. Add the following new tasks to SECTION IT.B - STUDY REPORT: 10. Revise the report titled "Alternative Sanitary Sewer Trunk Extensions for the Development East of Hanson Boulevard" dated March 25, 2004, to include the Pinewood Trunk Extension Alternative, Lift Station Bypass Alternative, and Residential Service Reduction Alternative. 11. Prepare figures for the Pinewood Trunk Extension Alternative, Lift Station Bypass Alternative, and Residenlial Service Reduction Alternative. 12. Meet with the OWNER to disouss the revised report. 13. Attend a meeting with the City Council to discuss the revised report. 14. Prepare a Final Report. APR 06 2004 09:15 651 292 0083 PAGE. 02 Mr. David Berkowitz, P.E. City of Andover Supplemental Agreement No.2 for Engineering Services Sanitary Sewer Analysis East of Hanson Boulevard April5,2004 Page 3 D. Under SECTION V - PERIOD OF SERVICE, the completion of services shall be extended an additional two months beyond the effectivc datc of this Supplemental Agreemcnt No.2. E. Under SECTION VI - COMPENSATION, replace the first paragraph with the following: Compensation to TKDA for services provided as described in SECTION 11 shall be on an Hourly Rate basis as described in the General Agreement in an amount not to exceed $24,000. This reflects compensation of $12,400 for this Supplemental Agreement NO.2 added to the original agreement amoll~t of $9,100 and Supplemental Agreement No.1 amount of $2,500. . We thank you for the opportunity to submit this Supplemental Agreement No.2 and are willing that this letter constitutes a supplement to our original Agreement dated December 8, 2003, upon its signature by an authorized official of the City of Andover, Minnesota, and the return of a signed copy to us. Sincerely, c -~ \~ :\ :> Richard N. Sobiech, P.E. President/CEO Paul T. Hornby, P.E. Project Manager ACCEPTED FOR THE CITY OF ANDOVER, MINNESOTA By Title Dare RNS:PTH:adh cc: Chris Bryan, TKDA APR 06 2004 09:15 651 292 0083 TOTAL P.03 PAGE. 03