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HomeMy WebLinkAboutCC March 16, 2004 , '\ '-../ o " " J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US Regular City Council Meeting - Tuesday, March 16,2004 Call to Order - 7 :00 p.m. Pledge of Allegiance Resident Forum Agenda Approval Presentation/Y outh First Neighbors Helping Neighbors - Sheriff's Office \. Approval of Minutes (2/14/04 Special; 3/1/04 Regular) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Plans & Specs/Order Advertisement for Bids/03-3S/Bunker Lake Village - Engineering 4. Order Plans & Specs/04-7/Prairie Road NW & Bunker Lake Boulevard NW /Traffic Signal- Engineering S. Approve Street Light Request/166th Avenue NW & Crosstown Boulevard NW - Engineering 6. Approve Consultant/03-42/Update of Local Water Resources Management Plan -Engineering 7. Approve Proposed MSA Designations & Deletions - Engineering 8. Approve Plans & Specs/Order Advertisement for Bids/04-3/2004 Crack Sealing - Engineering Discussion Items 9. Receive Anoka County Sheriffs Department Monthly Report - Sheriff 1 O. Award Project Bids/02-46/Fire Station # 3 - Fire 11. Consider Donation Request/Andover High School Senior All Night Party, Cont. - Administration 12. Adopt Resolution Initiating Process for Adoption of Redevelopment Project/Community Center - Finance 13. Consider Rezoning/R-1 to R-4/1422 16151 Avenue NW -Planning . 14. Consider Preliminary Plat/Oakview Park 2nd Addition/1422 161 51 Avenue NW - Planning 15. Consider New Trail Construction Projects for 2004 - Engineering 16. Discuss State Aid Route/Order Feasibility Report/04-13 - Engineering 17. Consider Ordinance Amendment/Rename lS2nd Lane - Planning Staff Item 18. Approve Plans & Specs/Order Advertisement for Bids/04-S/Sunshine Park Ball Field Lighting- Engineering Mayor/Council Input Adjournment ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and City Council CC: John Erar, City Administrat~ FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: March 16, 2004 INTRODUCTION The following minutes have been provided by TimeSaver for Council approval: February 24, 2004 Council Workshop (Knight absent) \ ,-__.J March 1, 2004 Regular Meeting (Knight absent) DISCUSSION Copies of the minutes have been e-mailed to Mayor Gamache and Councilmembers Orttel and Jacobson with hard copies provided to Councilmembers Knight and Trude. ACTION REQUIRED The City Council is requested to approve the minutes listed above. Respectfully submitted, ct~' ()~ Vicki V olk City Clerk '. ,j CD ~ " ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator Jim Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: March 16,2004 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $63,495.41 on disbursement edit lists #1-3 from 03/02/04 thru 03/09/04 have been issued and released. \ \, ) Claims totaling $865,764.07 on disbursement edit list #4 dated 03/16/04 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $929,259.48. Please note that Council Meeting minutes will be used as documented approval. 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'" U OOZHOO~.:II1iiOOOOOOO:!;;O: '" 00 00 ~g ..: CIl ZO;;i~~H~ f-<~E-oO U .:I ..: ~ Z .:I U 00 oou 00 ::>HOO":OO":E-oOOCll .:I U 00 .:I ZN 00 0 e>OOOCll"'<llE-o"'~CIl~CIlUOO ..: 00 e> ..: H...... 0: 0: ~N .:I .:i .-< 0 0 ~ ~ ~ 00 ~ CIl...... 5 s rl N U1 O'llI) or-- r-trl NM '<;f'N M ~ ~ ::> UM OONO\ONo:roaaoooa 0 .:I 0 ":0 ~ ~ I"""iNNMo:t'':1'<::1'Lil\OI.D\DI..Dt'CO E-o <ll <ll <ll f-< , ~NDbVE~ (]) ~ 1685 CROSSTOWN BOULEVARD N_W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN_US TO: Mayor and Council Members CC: John Erar, City Administrat01tc..- FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/03-35/Bunker Lake Village - Engineering DATE: March 16, 2004 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 03-35, Bunker Lake Village. DISCUSSION , ,j The Bunker Lake Village development is a 41 unit detached townhome development covering 10.18 acres in the westerly third of the northwest quarter of Section 35. The plans and specifications for the construction of the municipal streets and utilities were previously ordered by the City Council and have been completed. A copy of the plans and specifications are available in the Engineering Department for review. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 03-35, Bunker Lake Village. Respectfully submitted, rU~~ David D. Berkowitz Attachments: Resolution"/ '\ ,~) cc: Mark Englund, Hanson Land Developing, LLC, 13432 Hanson Blvd. NW, Andover .: ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 03-35, BUNKER LAKE VILLAGE. WHEREAS, pursuant to Resolution No. 006-04, adopted by the City Council on the 6th day of January ,2004, TKDA has prepared final plans and specifications for Project 03-35 for Bunker Lake Villaqe. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of March , 2004 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to '\ be opened at 10:00 a.m. , April 12 ,2004 at the Andover City Hall. ,-_J MOTION seconded by Council member City Council at a reqular meeting this 16th Council members favor of the resolution, and Council members said resolution was declared passed. and adopted by the day of March , 2004 , with voting in voting against, whereupon CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , ) " @ ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER_MN_US TO: Mayor and Council Members CC: John Erar, City Administrato/{ FROM: David D. Berkowitz, City Engineer SUBJECT: Order Plans & Specs/04-7/Prairie Road NW & Bunker Lake Boulevard NWffraffic Signal- Engineering DATE: March 16, 2004 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for Project 04-7, Prairie Road NW & Bunker Lake Boulevard NW /Traffic Signal. '\ ,~/ DISCUSSION Staff has been meeting with the Anoka County Highway Department (ACHD) and the Anoka County Parks Department (ACPD) to discuss an at-grade crossing (traffic signal) at Prairie Road NW and Bunker Lake Boulevard NW to improve traffic safety and safely connect the City's trail system to the Bunker Hills Regional Park. The ACHD is willing to contribute $50,000 to the improvement and the ACPD is willing to construct the trail connection utilizing the DNR matching grant the City had turned back to them. To meet the 2004 construction timeframe, it is important to begin the design as soon as possible. What typically holds traffic signal construction projects up is the ordering, fabrication and delivery of the signal poles and mast arms, so it is important to move the project forward. Staff is recommending using the consulting firm of Short Elliott Hendrickson Inc. (SEH) to do the engineering for the project. They have completed many successful projects in the City including Andover Boulevard Extension with the traffic signal at Andover Boulevard NW & Crosstown Boulevard NW. They have also designed many traffic signals for Anoka County. BUDGET IMPACT The project would be financed using Municipal State Aid Funds and Anoka County Highway Department funds. '> ,.-J The estimated project cost is $350,000. This includes engineering, construction, project administration and Anoka County Highway Department costs for traffic signal inspection. '1 "j Mayor and Council Members March 16, 2004 Page 2 of2 FUNDING SOURCES Municipal State Aid Funds >I< Anoka County Highway Department Anoka County Parks Department $300,000 $50,000 Trail Construction >I< Paid in 2005 ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 04-7, Prairie Road NW & Bunker Lake Boulevard NW/Traffic Signal. Respectfully submitted, ) Q~'KJ~ David D. Berkow: - - 0' Attachments: Resolution cc: Chad Setterholm, SEH, 3535 Vadnais Center Dr., 200 SEH Center, S1. Paul, MN 55110 ., , / J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF A TRAFFIC SIGNAL FOR PROJECT NO. 04-7 FOR PRAIRIE ROAD NW & BUNKER LAKE BOULEVARD NW. WHEREAS, the City Council is cognizant of the need for the traffic signal improvement; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of Prairie Road NW & Bunker Lake Boulevard NWfTraffic Siqnal , Project 04-7; and . \. BE IT FURTHER RESOLVED by the City Council to hereby direct SEH to -'- J prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember City Council at a reqular meeting this 16th Councilmembers and adopted by the day of March , 2004 , with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , , ) @ , '. / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Council Members John Erar, City AdministratQ~ 5.!:> David D. Berkowitz, City E~ineerJ:5j) Todd J. Haas, Asst. City Engineer Approve Street Light Request/166tb Avenue NW & Crosstown Boulevard NW - Engineering FROM: SUBJECT: DATE: March 16, 2004 INTRODUCTION This item is in regard to having a street light installed at the intersection of 166th Avenue NW and Crosstown Boulevard NW. '\ ; I DISCUSSION Attached is a request from a property owner that lives near the intersection. Since the proposed light is located at the intersection of a County road and City street, the City has been responsible to pay for the lights in the past. BUDGET IMPACT This would be funded from the Street Lighting Budget in the General Fund. A couple of lights are budgeted every year for this type of request by area residents. This type of light generally costs approximately $2,500. ACTION REOUIRED The City Council is requested to approve the installation of a street light at the intersection of I 66th Avenue NW and Crosstown Boulevard NW. Respectfully submitted, ~~ ,,/ ./ Attachments: E-Mail from Doug Engstrom & Location Map \, . / cc: Doug Engstrom, 509 - 166th Avenue NW, Andover Todd Haas from: " ~ent: . To: Doug Engstrom [indyp500@yahoo.com] Wednesday, March 03, 20049:28 PM Todd Haas Hi Todd Per our conversation about the street light on the corner of 166th and crosstown. I am making a official request for one. Do to the reason it's a very busy county road and kids are waiting for the bus at that corner Thanks Doug Engstrom Do you Yahoo!? Yahoo! Search - Find what you're looking for faster http://search.yahoo.com 'I J '\ '. ) 1 I I ~ la......l _.-I..J o~ '..~ ~. "'pt 1- _________ _______ L i , I : __n___=: _.::;-n__n -'0",- I :;:),~ I-f{'-~ or = -:)*"", _',E f~' , , 1'/' "I, \ .I.n.\: ? ~ II ',', ~ 1i- i =-----,1>- [~ooo," i ~ VI I- ',__,~ u\_ - ~! ,,0, J.-- A~ rl"----~~~ :.-Hr ~v ',' ,;H A li .,..,." ~ '~~, ~\. , ~ ,~ '0, --"=' , 'O./tll ~ 1/ . ~~~, ;- ) l' , -.- . 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NW '" <,) '" [' ~ "4TH AVE, ow ,0;, llJ "" 4:( 1!53RD AVE. NW '" ..J ~ ::E k.~ o ~ 1!52NO AVE. NW ~ lL. ;,0 (]) / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755,8923 . WWW.CI.ANDOVER,MN.US TO: CC: FROM: SUBJECT: Mayor and Council Members John Erar, City Administrato~ David D. Berkowitz, City Ehgineer Approve Consultant/03-42/Update of Local Water Resource Management Plan - Engineering DATE: March 16, 2004 INTRODUCTION At the January 6, 2004 City Council meeting, the Council authorized staff to solicit proposals to update the Local Water Resource Management Plan. DISCUSSION . '1 Proposals have been submitted from WSB & Associates., Inc., Bonestroo, Rosene, Anderlik & '- _J Assoc., Inc. (BRA), SEH, Inc. & Emmons and Olivier Resources, Inc (EOR). Staff has reviewed the proposals and recommends WSB & Associates, Inc. to prepare the update of the City's Local Water Resource Management Plan. The project cost was estimated between $25,000-$45,000. The costs that were received as part of the proposals are as follows: WSB BRA EOR SEH $36,681.00 $38,690.00 $45,332.50 $45,500.00 WSB has completed the City of Blaine's Water Resource Management Plan and is currently in the process of completing the City of Coon Rapids Water Resource Management Plan. BUDGET IMPACT The funding will be from the Storm Sewer Capital Projects Fund. RECOMMENDATION It is recommended that the City Council authorize the appointment ofWSB & Associates., Inc. at a cost not to exceed $36,681.00 for Project 03-42, Update of Local Water Resource Management Plan. Respectfully submitted, .,) {J~CJ,'K-.t..-i David D. Berkowit:~ " , CITY OF NDOVE (j) ./ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Council Members John Erar, City AdministratoP llD David D. Berkowitz, City En~ineerb FROM: Todd 1. Haas, Asst. City Engineer SUBJECT: Approve Proposed MSA Designations & Deletions - Engineering DATE: March 16,2004 INTRODUCTION The City Council is requested to approve the proposed Municipal State Aid (MSA) designations and deletions as recommended by the Public Works Committee. 'I '.j DISCUSSION As of December 31, 2003, 1.31 miles are available for designation. In addition to this, as part of the approved Transportation Plan (Figure 8), there are proposed routes that are designated as MSA streets and there are existing MSA designations that are proposed to be deleted. Attached is a list of the MSA segments that are recommended to be removed and the MSA segments to be designated for your review. The locations are also identified on the map located in the side pocket of your packet. City staff has met with MnDOT and they have indicated that the designations and deletions are acceptable. If these designations and deletions are acceptable resolutions will be presented to the City Council for approval in April, which will then be forwarded to MnDOT to be officially identified on the State Aid maps. BUDGET IMPACT Currently the City's construction balance for Municipal State Aid funds is $1,740,000. ACTION REOUIRED The City Council is requested to approve the proposed MSA designations and deletions as recommended by the Public Works Committee. Respectfully submitted, \ ~/ -/ / Attachments: Proposed Designations, Deletions & Location Map (located in side pocket) & Figure 8 of the Transportation Plan-/" ~~ Todd 1. Haas 'j " ../ \ " / I '~ ./ PROPOSED MSA DESIGNATIONS TO BE REMOVED 0.61 0.61 0.28 0.12 0.34 0.34 0.42 0.08 0.08 0.38 0.39 0.39 2.71 miles 1.82 miles 1.82 miles Total MSA Designations to be Removed = Total Available Designation from 2003 Mileage = Mileage Certification 4.53 miles 1.31 miles TOTAL TO DESIGNATE = 5.84 miles PROPOSED MSA ROUTES TO BE DESIGNATED - Se l11ent 146 Ln. between Prairie Rd. & Universi Ave. Verdin St. between S. Coon Creek Dr. & 16151 Ave. 157 Ave.l152n Ave. between Round Lk. Blvd. & Nightingale St. Xeon St. between Andover Blvd. & Crosstown Blvd. TOTAL 2.05 1.70 1.24 5.64 G:\DAT A\STAFF\RHONDAAITODDIMISCIMSA DESIGNA nONS.doc To BeR~moYedFromLocal' RoadMi'lea e, -,' -0.65 - 0.5 (Woodland Est. 41h Addition- 152nd Ave.) - 0.55 (Existing Xeon St. north of Andover Blvd. ~ ~ '- ~ ;:: .~ ~..... 1 ;... c ~ .~ ~ ~ ~ ..tj J ~i ~ ~ f:,) .s ~ b.c .. ~ i .5> ~ i '\j~~ 00 hili it ~ J.,. ;:: ~ tQ . ~:tS g ~ ~ c t:j !~dtl!1 i ' 11 ~'s:: tj..... .~ ~~I ~ ~.~ a C ~ I ..& I !fllln II hi ~ a ~ ~ ~tj~ ~ t:S "[ a c~~ ~ ~ ~ <~~<<::<<<<:DDD l \ -1 l ,t" i~' ...' I~ -....3 '\~ I- :~ -----'\ l\~, ~t----- .,- J - 0- w"'~ \ \ I , rt::' i- '" \. I~ /1 (( ~Jl i{5 {~~'-'I'" \' ~ \\\ Ii, l ~3~ - H ~ r' ~ -' --'~" ,0 1 ~....~ ~ \ ~ ~/ ~oo ~\C\ II \ (~ '7( rMPa~TM l ~ I I'I\Npll ) 1 ~ /\ "\ ,~'],_/1~,'-I...l , 'i . 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WWW.CI.ANDOVER,MN.US TO: Mayor and Council Members John Erar, City Administratof David D. Berkowitz, City Engineer CC: FROM: SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/04-3/2004 Crack Sealing - Engineering DATE: March 16,2004 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 04-3, for 2004 Crack Sealing. r \ J DISCUSSION The street crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure. The crack sealing program divides the City into seven separate maintenance zones. Each year the streets in one of the seven zones is targeted for sealing the cracks which is then followed up the following year with a seal coat. The 2004 Crack Seal areas are shown on the attached maps. BUDGET IMPACT The 2004 Crack Sealing project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund and Construction Seal Coat Fund. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 04-3, 2004 Crack Sealing. Respectfully submitted, ~CJ.~ David D. Berkowitz ~ \ J Attachments: Resoluti~ & Location M~S "\ '- / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 04-3 ,FOR 2004 CRACK SEALING . WHEREAS, pursuant to Resolution No. 014-04 , adopted by the City Council on the 20tl1 day of January , 2004 , the City Enqineer has prepared final plans and specifications for Project 04-3 for 2004 Crack Sealinq . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of March , 2004 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be / '\ opened at 11 :00 a.m. ,April12 , 2004 at the Andover City Hall. " ../ MOTION seconded by Co~ncilmember City Council at a reqular meeting this 16th Councilmembers and adopted by the day of March , 2004 , with voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ) J I /9 ~\./'V/' ~ ~~~ ~7 /?1 ,--~ . L---- \ ' ' '. - I ,.__,.' - I, '" -- - - '0 ) ~ CIl Cl 8'.. , "'--- ' , ~ I --- '\ '- ) ~ ~ ~ ~ ..d~ 311'1 HlL 311'1 HlL 311~ l: ~ ~~ t-- - -"-- ~ c<T "~t9 / . ~ ~- ~ ~"~ ~ - ~ 14Y-~~" ----- ~ ~ Wr ~. - i'J ~ I ~ v l~ ~\ ! ~ r-- ! - i . . 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I j1;i~ ~L 3A\lHU I~bl C'l Q) I ~ I o N < , , '=-- \~ 'S:. j ;;;;; \ I I 8 ' N g. "I ~I ~I- "I ~I g.\..: ::;1 ~ N " - ~ r Q) g> ~ --n. \ \ , ~ l--( '-- -'Ll >-- l--- '---.'-- -. j- ~ r-- 3A'd Hl1 / / ~.l- ~~ V 7--- \l ~ ~J \ I ~ -..~ . \~ ~,'-? 7 I I ~ ~ ; , . '." " ! J . a ~ ~ e I ~ ~ I I I I I I I. I I, 1 I UO!le~Ol AK) B ~ I, \, ) , ) ~ ) 0J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755,8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat~ FROM: Captain Dave Jenkins - Anoka County Sheriffs Office SUBJECT: Receive Anoka County Sheriffs Department Monthly Report DATE: March 16,2004 INTRODUCTION Captain Dave Jenkins from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy of the February 2004 monthly report. DISCUSSION To be verbally presented. ACTION REOUlRED For Council information. Respectfully submitted, j)~ ~ G'~' Captain Dave Jenkins Anoka County Sheriffs Office Attachment: February 2004 monthly report , \ ".-J \ ./ \ , ) B. CITY OF ANDOVER - FEBRUARY, 2004 Current Mo. Last Month YTD LAST YTD Radio Calls 715 709 1,424 1,379 Burglaries 5 10 15 6 Thefts 46 68 114 89 Crim.Sex 3 0 3 3 Condo Assault 6 14 20 11 Dam to Prop. 20 17 37 63 Harr, Comm. 6 10 16 7 Felony Arrests 15 12 27 8 Gross Mis. 7 2 9 11 Misd. Arrests 49 34 83 33 DUI Arrests 10 12 22 6 Domestic Arr. 5 12 17 7 Warrant Arr. 16 7 23 125 Traffic Arr. 166 187 353 179 \ ~ "\ ) Community Service Officer Report C. CITY OF ANDOVER - FEBRUARY, 2004 Current Month Last Month YTD Last YTD Radio Calls 135 174 309 237 Incident Report 66 95 161 119 Accident 20 16 36 30 Assists Aids: Public 41 45 86 150 Aids: Agency 69 92 161 241 Veh. Lock Out 33 51 84 63 Extra Patrol 33 49 82 280 House Checks 8 10 18 69 Bus. Checks 20 17 37 32 Animal Compl. 39 52 91 64 Traffic Assist 4 2 6 9 , / ~) C) <J @ 1685 CROSSTOWN BOULEVARD N,W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.6923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratofV FROM: Dan Winkel, Fire Chief l),AKJ. SUBJECT: Receive and Award BidlProject #02-46/Fire Station Number Three DATE: March 16, 2004 INTRODUCTION The City Council is requested to receive bids and award the contract for Project # 02-46, Fire Station Number Three. DISCUSSION On March 3, 2004 bids were received for the construction of a new fire station number three. The station consists of approximately 9,000 square feet including three drive thru bays, office areas, communications room, and other appropriate fire station spaces. Note that seventeen bids were received for the fire station project. The list of bidders and their favorable, tabulated bid amounts are included in the Resolution with this item. Note that there were also eleven alternates to the bid for consideration by the contractors. The list of bid alternates is also included for the Mayor and City Council review. Buetow and Associates has recommended, and staff concurs that bid alternates #1, #2, #3, #4, #5, #6, and #8 shall be included in the project. The dollar amounts listed in the Resolution include the listed alternatives. Also note that there will be additional costs for utility installation, some soft costs, and appropriate area charges, all of which are included in the project budget. BUDGET IMP ACT Staff has determined that the apparent low bidder has met or exceeded the bid specifications and also that the low bidder submitted a bid below the estimated project costs. The estimated budget is also included as part of this item. ACTION REOUIRED Staff is recommending and requesting the Mayor and City Council to approve the Resolution accepting the bids and awarding the contract to Rochon Corporation in the amount of $1,193,320.00 for Project #02-46, Fire Station Number Three. ReD:;s~~ Dan Winkel, Fire Chief " , J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 02-46 ,FIRE STATION NUMBER THREE. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 019-04, dated January 20,2004, bids were received, opened and tabulated according to law with results as follows: \ '--) Rochon Corp. Parkos Constr CM Construction Lund Martin Constr. Jorgenson Constr. Merrimac Greystone Constr. Ebert Constr. Morcon Thor Construction Mark Haug Constr. Karkela Constr. Gladstone Constr. Encomm Midwest Stiglich Constr. Arkay Constr. Prestige Builders $1,193,320 1 ,197,125 1,238,150 1,260,300 1,263,050 1,272,543 1,274,380 1,280,500 1,290,975 1,295,310 1,324,640 1,338,091 1,342,590 1,353,422 1,365,730 1,407,500 1,453,300 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Rochon Corporation as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Rochon Corporation in the amount of $1,193.320.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. ) MOTION seconded by Council member and adopted by the , j City Council at a reqular meeting this 16th day of March , 2004 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , ) " '...) C) I: .- I: Cl) a. \0 '''oj:=! CO Cl) Cl), ... .J:: l- I: o :;: (0 - rn Q) ... u. ... Cl) > o 't:l ,I: , ,<C ~_./.... o >- :!:: U Mar 10 04 08:43a Buetow and Assoc 651 483 2574 p.3 , / ~ o o N M J: (J ... 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BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street SuIte 210 St. P.~I, Mlnn..oll 55113 " ) March la, 2004 Andover Fire Station One 13875 CrosstO\'ill Blvd. NW Andover, Minnesota 55304 Attn: Chief Dan Winkel Faxed: 763 755 - 9583 Re: Contract Award for General Construction for City of Andover Fire Station Three BA #0328 Dear Chief Winkel We are pleased to report the following summary of bid results: Bidding Interest Over twenty contractors were called. Twenty-one General Contractors and over thirty-nine Sub. Contractors picked up sets of construction documents. Seventeen General Contractors submitted proposals. , 1 " j The nine lowest bids are within 10% of each other. The three lowest bids are within 3.5% of each other. The lowest bid from Rochon Corporation, Inc. was at $1,193,320 including selected add alternates. This bid is 61,680 below the projected budget of$I,255,000, which was the base bid and selected alternates (see attached sheet) Bid Range Alternates Eleven alternates were bid. We recommend the following alternates; Alternate number I is for the installation of an epoxy floor system in the apparatus bays that is identical to the epoxy floors at the existing stations one and two. Alternate 2 maintains the landscaping to the level that the planning department requested. Alternate number 3 is the improvement of the front truck drive from bituminous paving to concrete paving. Alternate 4 changes most of the concrete block exterior to face brick, Alternate 5 is a temporary drive to allow access to county road 18 until the future l591h avenue is built Alternate 6 allows for the existing City o\l.ned generator trailer to hook to and power the building, Alternate number 8 provides counters and cabinets in the shop, laundry and SCBA work areas that are similar to counters in the existing stations one and two. Apparent Low Bidder Buetow and Associates has worked with Rochon Corporation, Inc. in the past. They have forwarded their work history and references to you. Seme contacts ofpast Buetow and Associate clients that have worked with Rochon Corporation include; Joe Lynch, City Administrator of the City of North Branch - (651) 674-8113 John Moosey, Former City Administrator of the City of North Branch - (651) 213-0454 Chief Don Brown ofthe North Branch Fire Department - (651)-674-4483 ext 1303 Nick Eoloff Anoka Parks Planning Department- (763) 767-2864 'c. ./ III 651 483-6701 In 651 483-2574 www.bu.towarehlteet..com " ,j - \ '..) \ ,.j Bid Summary of Rochon Corporation 1-. - We recommend the base bid and following alternates: Base Bid Alternate I - Epoxy Floor Alternate 2 - Landscaping Alternate 3 - Concrete Drive and Flag Alternate 4 - Brick Alternate 5 - Temporary Drive Alternate 6 - Generator Hook Up Alternate 8 - Millwork Contingency add add add deduct add add add $1,143,000.00 SII,450.00 $1,710.00 $23,100.00 $(2,000.00) S5,900,00 $2,260.00 $7.900.00 $1,193,320.00 TOTAL The project contingency was 5100,000. With the receipt of the building and construction bids, this contingency can now be expanded to about $161,000. We recommend a minimum of 10% of the construction contract for a construction contingency. Also, we recently have become aware that several costs associated with the new 159'" Avenue and the new county intersection may be taken out of this con tingency. We look forward to the successful completion of this project Please call if you have any further questions. Sincerely, BUETOW & ASS IUd: Modris M. Feders, AlA Vice President (i;(CB Project Arcl:itect Bid Tabulation Project Budget Sheet Rochon Corporation Bid Fonn Specification Section 1030 -Alternate Descriptions Attached: II SECTION 01030- ALTERNATES PART 1 . GENERAL 1.01 GENERAL Bidders shall submit bids for each item listed below. The amount of each alternate shall be stipulated in the space provided in the Bid Form. The Owner reserves the right to reject all alternates or accept any alternate in any order or combination and to determine the low bidder on the basis of the sum of the Base Bid and the alternates accepted. The following descriptions of the alternates describe the extent of the Work in general and are not intend- ed to be a complete tabulation of the Work which may be affected by the alternates. Bidders shall carefully examine the Contract Documents and satisfy themselves as to the exact extent of the Work affected by the alternates. Detailed require- ments may be specified in the various Sections of the Specifications. . 1.02 ALTERNATES Alternate No. 1 (Epoxy Flooring): Change the epoxy flooring system specified in Section 09720, Epoxy Flooring to a non-slip epoxy flooring system consist- ing of an 1/S" thick quartz epoxy coat and a clear urethane top coat with broadcast white silica sand. The epoxy flooring system shall be one of the follow- ing systems. Dur-A-Flex: Dur-A-Quartz for Quartz Epoxy Dur-A-Glaze urethane top coat Milcor: Milcorox Decorative Flooring for Quartz Epoxy flooring Micorthane 6-23 urethane top coat Tennant: ECO DQF for Quartz Epoxy flooring ECO HTS urethane top coat Tnemec: 222 Deco-Tread with Part C Decorator Quartz 291 CRU urethane top coat Val spar: Fire Station No. Three Andover, Minnesota EC-15 Decorative Flooring for Quartz Epoxy CRU-400 urethane top coat A1temate No.2 (Lanscaplng): Add the landscaping indicated on Drawing A 1. Alternate No. 3 IFlagpole): Add the flagpole and flagpole foundation. Alternate No.4 (Brick Veneer): Change the Color 2 rock faced concrete block to Color 3 face brick. Alternate No.5 (Temporary Drive): Construct the temporary drive described on the Civil Drawings. Alternate No. 6 (Emergency Generator Hook-Up): Add switches, panels for and hook-up the emergency generator. Add Notes: 5, Sand 7 on Drawings E3. Alternate No. '(Room Finishes): Delete the acousti- cal ceiling, painting walls, ceramic tile walls, base and flooring, VCT flooring, vinyl base and electric outlets in the following roomS. #101 Storage #102 Shop #104 SCBA Fill # 1 05 Laundry Utility #106 Toilet #107 Office # 1 09 Bunks #110 Bunks # 116 Fitness Delete the epoxy flooring in all roomS, and substitute sealed concrete therefor. Delete the plumbing fixtures and toilet accessories in #106 Toilet. Rough-in for future plumbing fixtures. Alternate No. 8 (Millwork): Add base and wall cabinets in # 102 Shop and # 1 04 SCBA Fill and # 105 Laundry Utility. Add Fixture F-15. Alternate No. 9 (Metal Roofing): Change roof config- uration as indicated on the Drawings. Change metal roofing system to Ceco Building Systems 0.01S" thick (26 gauge) MVR Galvalume steel rib roofing panels with a PVDF finish. Delete the skylights. Alternate No. 10 IBrick Color #31: Delete face brick Color #3, and substitute a cash allowance of $900.00 per thousand face brick delivered f .o.b. job site. Alternate No. 11 (Electrlcall: Delete Work described in Notes 3, 6 and 7 on Drawing E3. Section 01030 Page 1 Fire Station No. Three Andover, Minnesota 1 l " ) Delete fixture K and related electrical work. Delete fixture B, and substitute fixture D. Delete note 7 from Drawing E2. End of Section Delete notes 10 and 11 from Drawing E3. Delete note 20 from rooms 111, 112, 113, 118, 120, 121 and 122 on Drawing E3. '- ) 1 Section 01030 Page 2 ~~_ ___i ". ) \ ) ',-j Andover Fire Station Number Three proj ect Budget Revised at Issue of Bid documents January 22, 2004 Building. and Site Construction Costs (9000 sf x $l00/sf building construction costs plus 9000 sf x S23/sf site construction costs) Costs related to the site, city street, county road, temporary road construction, expanded storm pond, added miscellaneous items such as masonry trash enclosure, added landscaping, added electrical, etc. $ 1,100,000 155,550 Soft Costs Fixtures, Furniture, Equipment. Communications, Misc. Systems, Testin!;1 Permitting, and Survey. (These soft costs were estimated to be 60,000 to 105,000 in the April 10, 2003 study) Total Construction Bid Cost $1,255,000 +(- $100,000 ArchltecturaVEngineering Design Fees PrintingIPlottingIDistributioD for Bidding (estimate) Contingency Total Project Budget Budget Reduction from August budget, * (1000 sf Jess building, sod to seed, reduced landscaping, concrete apron to bituminous, some brick to decorative block, epoxy floor quality reduction, omission of spare office AC, rerr.oval of some windows.) . Some of these items, and others, bave been added back into the project. 74,750 100,000 1,545,000 (100,000) BUETOW'" ASSOCIATES 234S ?ICE STREET SUITE 210 ST, PAUL MINNESOTA AN ARCHITECTt;RAL SERVICE COMPANY c:::::I_ 55113 TELEPHONE (6511 483.6701 t:::I_ CITY OF NDOVE @ ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755,8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: John Erar, City Administrato'!- SUBJECT: Consider Donation Request! Andover High School Senior All Night Party DATE: March 16,2004 INTRODUCTION At the March 2, 2004 Council meeting, several questions were raised by Council regarding the request for a City financial contribution for the Andover High School Senior All Night Party. The first item related to modifying the City policy on public purpose expenditures to include this type of donation as having a public safety purpose. Secondly, to identify a funding source, possibly related to charitable gambling administration fees paid to the City that could be used for this event. \ ,-.J DISCUSSION A revision to the City's policy on public purpose expenditures has been prepared by the City Attorney's Office and is attached for Council review. This revision will allow the City to legally contribute City funding to the Senior All Night Party. Representatives from the Senior All Night Party committee will be in attendance to provide the Council with a brief presentation of their efforts relative to this type of activity and the benefits to the community and students who participate in this event. BUDGET IMP ACT The City Finance Director has indicated that the funding be appropriated from the charitable gambling "10% Contribution Fund". Council has permitted two organizations to conduct charitable gambling within the City of Andover and the City has a 10% Contribution Fund set by ordinance. The Senior party would be a qualifying Code A-7 expense (Activities and facilities benefiting youth under the age of 21). The current fund balance is $1,085.41 as of March 10, 2004. A funding request has been suggested by the Senior All Night Party committee in the amount of $170, or a $1.00 per student attending the event. Staff would suggest that the City's contribution be based on the number of students actually participating in the event for this year. Council may wish to set a different amount annually, subject to fiscal availability in future years. , "-- .'/ ~ . '--j , \ '. _ J ACTION REOUIRED If Council will consider a donation to the Andover Senior All Night Party, two actions are requested. Approve the revision to the City's Public Purpose Expenditure Policy to allow for this type of public purpose expenditure. Secondly, identify a contribution amount for the 2004 Senior All Night Party. Respectfully submitted, \ , ') ) . -./ PUBLIC PURPOSE EXPENDITURE POLICY (Approved by Council 9/11/02) (Revised by Council 3/16/04) J The following items are deemed to meet the Council definition of public purpose expenditures: . Meals and Refreshments are allowed at the following events: · A city business meeting in which the character of the meeting would involve predominately non-city employees · Breakfast/lunch/dinner meeting for official city business when it is the only practical time to meet. Only expenses incurred by the city employee(s) may be reimbursed. The City Administrator may allow exceptions when deemed in the interest of the City. · Non-routine, official meetings of the City Council, Committees or subgroups. · Conference, workshop, seminar or meetings which the City Administrator or department head has authorized the employee to attend. · Department-sponsored meetings, conferences or workshops where the majority of invited participants are not city employees. · Meetings consisting primarily of city employees when the refreshment and/or meals are an integral part of the event and are necessary to sustain the flow of the meeting and to retain the captive audience, and if the meeting is one of the following: . An annual/monthly staff meeting for all employees . A non-routine management team or organizational meeting · Official meetings of the City Council, council committees, advisory boards/commissions, and task forces, when they are of a non-routine basis or when special events are held (i.e. As retirements or recognition). · During performance of election related duties on Election Day. · During Emergency Situations as required. , '. . Recognition Events/Purchases (Minnesota Statute 412.221) · As refreshments for recognition or special one-time or once-per-year events when provided at modest level with prior City Administrator approval, such as: . Annual Employee Recognition Celebration . Adopt-a-Highway · Recognition gift purchases must be at a nominal cost not to exceed $25.00 per employee, unless part of a Council-approved employee compensation program. Recognition gift purchases over $25 but less than $100 per employee event, will be awarded as approved by the City Administrator or his/her designee for retirement and extraordinary individual or item contributions. The Council will annually appropriate an amount to the City Administrator's budget to pay for such expenditures. · Annual Employee Recognition Awards - the Human Resources Manager with the City Administrator will annually determine the form of . ) ~ , recognition to be given at 5-year intervals and will be awarded at the Annual Recognition event. '\ / . Special Events · Such as National Night out, North Suburban Firefighters Events, Mayor's Prayer Breakfast and other events that involve or invite participation by the general public. · Expenditures for meals and participation fees are allowed, and representative staff members may participate in the events that directly benefit the marketing ofthe City. Such expenditures are Public Relations expenditures pursuant to Minnesota Statute 469.101, subd. 16, and Minnesota Statute 438.11. · Expenditures related to providing a Public Safetv purpose such as Andover High School Senior All Night or National Night out. or other sponsored pubic safety programs. (revised 3/16/04). . Employee Training · Is allowed for reasonable registration, tuition, meals and travel expenses for conferences, seminars, workshops, tuition and approved city employment related course work in accordance with the City of Andover personnel policies. Minnesota Statute 417.665 and Minnesota Statute 417.665, subd. 3. , ) . Memberships and Dues · Participation in the local Chamber of Commerce is allowed per Minnesota Statute 469.191 "permits a home rule or statutory city to appropriate no more than $50,000 annually out of the general fund to any incorporated development society or organization of the state for promoting, advertising, improving or developing the economic and agricultural resources of the city". . Clothing and other sundry items · Employees may receive t-shirts, and other sundry items of nominal value when these items are made available to the general public or if these items are determined by the City Administrator to be important to the successful involvement of employees in special city-sponsored or city supported events (Fun Fest, National Night Out, etc.). Employees may be supplied with uniforms, clothing, boots and other gear necessary for the performance of their job. "-) @ " -- J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755,5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Adopt Resolution Initiating Process for Adoption of Redevelopment Project/Community Center DATE: March 16, 2004 INTRODUCTION As the Andover Community Center Project proceeds to an ultimate decision by the City Council within the month to move forward or not, the EDA will be cal1ed upon to provide lease revenue financing for the project. Furthermore, if a decision is made to move forward and to achieve the opening date of October 4, 2004 for the ice arena the process for the financing plan needs to start now. , \ ".j DISCUSSION The first step for the City Council for the financing of the Community Center Project is the initiation of the process for approval of the Redevelopment Area as part of the overal1 Redevelopment Plan (draft attached) that will need to be formal1y approved by the Planning Commission, EDA and City Council. The Redevelopment Plan is ajoint work product of Briggs & Morgan (EDA bond counsel) and City Staff. The City Council is asked to conduct a public hearing on the Redevelopment Area as part of the overal1 Redevelopment Plan on April 20, 2004. BUDGET IMPACT The issuance of lease revenue bonds will be used to finance the proposed Andover Community Center Project of approximately $17,200,000. ACTION REQUIRED The City Council is requested to approve the attached resolution, "RESOLUTION INITIATING PROCESS FOR APPROVAL OF REDVELOPMENT PROJECT AREA AND CALLING A PUBLIC HEARING". - ,----j /" Resolution Initiating Process for Approval of Redevelopment Project Area and Calling a Public Hearing ~ Draft Redevelopment Plan -,../ Public Hearing Announcement \ J / \ '-. J ----/ CITY OF ANDOVER, MINNESOTA Member introduced the following resolution and moved its adoption: RESOLUTION INITIATING PROCESS FOR APPROVAL OF REDEVELOPMENT PROJECT AREA AND CALLING A PUBLIC HEARING BE IT RESOLVED by the City Council (the "Council") of the City of Andover, Minnesota (the "City"), as follows: 1. Recitals. (a) Pursuant to Minnesota Statutes, Sections 469.090 through 469.1082, the Economic Development Authority of the City of Andover, Minnesota (the "Authority"), is authorized to exercise housing and redevelopment powers; and (b) It has been proposed that the Authority establish a Redevelopment Project Area as described herein (the "Redevelopment Project Area"), in connection with construction of a new community center and adopt the Redevelopment Plan for the Redevelopment Project Area (the "Plan"); all pursuant to and in conformity with applicable law; and --. -(c)-The'Authority has requested that the Council hold a public hearing on the Plan, as required by Minnesota Statutes, Section 469.028, Subdivision 1. 2. Public Hearing. The Council will hold a public hearing on the Plan at a meeting of the Council to be held at the City Hall on April 20, 2004, commencing at approximately 7:00 p.m. The staff of the City is hereby authorized and directed to cause the Notice of Public Hearing which is attached to this Resolution to be published in the City's official newspaper not more than 30 and not less than 10 days prior to the scheduled hearing date. Adopted by the City Council on March 16,2004. Mayor City Clerk (SEAL) 1626254v2 ~ , ) \ ,__J The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared passed and adopted. 1626254v2 2 ~-J ~J " ) NOTICE OF PUBLIC HEARING CITY OF ANDOVER ANOKACOUNTY STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of Andover, Minnesota, will hold a public hearing on April 20, 2004, at a meeting of the Council beginning at approximately 7:00 p.m., at City Hall, located at 1685 Crosstown Blvd. NW, in the City of Andover, Minnesota, relating to the proposal of the Economic Development Authority of the City of Andover, Minnesota, to establish a Redevelopment Project Area in connection with construction of a new community center to be located at 15200 Hanson Blvd. NW in the City of Andover and adopt the Redevelopment Plan for the Redevelopment Project Area; all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.001 through 469.047 and 469.090 through 469.1082. A copy of the relative documentation proposed to be considered at the hearing will be on file and available for public inspection at the office of the City Clerk at the Andover City Hall at least 10 days prior to the public hearing. The maximum aggregate estimated amount of lease revenue obligations to be issued by the Economic Development Authority to finance the community center is $20,000,000. The community center will be owned by the Economic Development Authority and will be operated by the City and a portion of the facility will be leased to and operated by the Y Dung Men's Christian Association of Metropolitan Minneapolis. All interested persons may appear at the April 20, 2004, public hearing and present their views orally or in writing. 1626254v2 3 '\ STATE OF MINNESOTA '---.-/ COUNTY OF ANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to the Initiating Process for Approval of Redevelopment Project Area of the Economic Development Authority of the City of Andover, Minnesota WITNESS my hand on March 16,2004. ~J City Clerk .--.J I 626254v2 4 \ ) , '\ '-..J REDEVELOPMENT PLAN FOR \ 1626254v2 , ,,) \ J , ') -' 1626254v2 TABLE OF CONTENTS , '- ) I. INTRODUCTION AND LEGAL BASIS A. Intent The Economic Development Authority of the City of Andover, Minnesota (the "EDA"), proposes to establish a Redevelopment Project Area as described herein (the "Redevelopment Project Area"), in connection with the acquisition and betterment of a new community center (the "Community Center"). The City of Andover, Minnesota (the "City") will lease the building from the EDA with an option to purchase pursuant to a lease with option to purchase agreement. A portion of the Community Center will be leased by the City to the Young Men's Christian Association of Metropolitan Minneapolis (the "YMCA") pursuant to a sublease (the "Sublease"). Revenue bonds in the princi. I amount not to exceed approximately $ are proposed to be sol EDA to finance the redevelopment project costs. The revenue bonds '" e secured by the payments to be made by the City under the lease with opti to p ase agreement and payments to be made by the YMCA under u e. contributing to the public health, safety and welfare er existing development. ': l '. , B. Statement ment these parcels are not attainable in the foreseeable future without the 'ention of the EDA in the development process. The EDA has prepared the'edevelopment Plan, which provides for the elimination of these conditions, thereby making the land useful and valuable for contributing to the public health, safety and welfare. C. Redevelopment Area Boundaries The boundaries of the Redevelopment Area are outlined on the Redevelopment Area Boundary Map, Exhibit A. All land included in the Project Area is within the legal boundaries of the City. ') , 1626254v2 '\ '- j D. Statement of Authority Minnesota Statutes Section 469.001-469.047 (Housing and Redevelopment Authority Act) grants municipalities the authority to designate redevelopment areas within the boundaries ofthe municipalities. Within these areas, the municipality may adopt a redevelopment plan and establish a project consistent with the municipality's public purpose. The project as contemplated by this plan consists of a redevelopment project as defined in Section 469.001, Subdivision 14. The lease with option to purchase agreement is authorized under Minnesota Statutes, Section 465.71. E. Findings and Declaration II. 1. The City and the EDA make the following findings: 2. 3. The Redevelopment the locality as a w neral plan for development of '\ '- -j A. The EDA, throug objecti 1. co effective and efficient Community Center for the City to uate City services to the region. 2. To p te and seek the orderly and harmonious development of the Rede elopment Area. 3. To provide logical and organized land use for the entire Redevelopment Area consistent with the Comprehensive Land Use Plan and the zoning ordinances of the City. 4. To promote the prompt development of property in the Redevelopment Area with a minimal adverse impact on the environment. 5. To provide general design guidance in conjunction with a suitable development contract in order to enhance the physical environment of the Redevelopment Area. " ) J626254v2 2 6. To provide adequate utilities and other public improvements and facilities, to enhance the Redevelopment Area and the City for new and existing development. ) 7. To assist the financial feasibility of private projects to the extent necessary and where there is a corresponding level of public benefit. 8. To enhance the overall economy of the City and surrounding area by retaining current, and providing additional employment opportunities for the residents of the City and surrounding community. 9. To increase the City's tax base by providing critical public infrastructure improvements for the City. 1. the Redevelopment Area on which the 10. To stimulate development and investment by private interests. B. Land Use The proposed land use for the Redeve men facilities and commercial land uses. UD facilities necessary for the public health, sa the Redevelopment Area. , '\ \.,j C. Redevelopment Activities 2. t any persons will be displaced as a result ofthis 3. unity Center and Other Public Improvements. The EDA proposes to cause the Community Center to be constructed and, as appropriate, other public improvements within the Redevelopment Area. The Community Center will be leased to the City under a lease with option to purchase agreement and a portion will be subleased to the YMCA. D. Financing Plan 1. Project Budget J 1626254v2 3 " / '\ '- j i ~~ ~~ 1626254v2 Attached hereto as Exhibit B is a budget which details estimated development costs associated with the acquisition and betterment of the Community Center. The items of cost and the costs thereof shown in the budget are estimated to be necessary based upon information now available. It is anticipated that the items of cost and the costs thereof shown in each category in the budget may decrease or increase, but that the total project cost will not exceed the amount shown above. 2. Source of Funds and Security The City is entering into the lease with option to purchase agreement with the EDA pursuant to Minnesota Statutes, Section 465.71. The lease with option to purchase agreement is payable from general sources inc. ding taxes, and its payment is not limited to a specific fund or specific s c revenues. Sources of funds for any other public improvements includ s and charges, assessments and other available funds of the ED or C E. 3. Bond Issue Details The EDA will issue approximately $ bonds to fmance the acquisition and bette bonding has currently been structured to fin improvements. in public facility revenue the Community Center. No e co of any other public Development Standards r t 'ngs, the following factors when evaluating lthin the Redevelopment Area seeking 1. e velopment objectives are provided for or enhanced. 2. this plan and the Andover Comprehensive Plan. F. It is presently anticipated that the proposed development in the Redevelopment Area will not present major environmental problems. All municipal actions and public improvements will be carried out in a manner that will comply with applicable environmental standards. The environmental controls to be applied within the area are contained within the codes and ordinances of the City. G. Administration of Project The Andover City Council has authorized the Economic Development Authority of the City to be responsible for seeing that the contents of this Plan are promoted, implemented and enforced. 4 H. Modification of Plan '. The Redevelopment Plan may be modified at any time. The modification must be adopted by the EDA and the City, upon notice and after the public hearing required for the original adoption of the Redevelopment Plan. Changes that do not alter or affect the exterior boundaries and do not substantially alter or affect the general land use established in the plan, shall not constitute a modification of the Redevelopment Plan, nor require approval by the City. '\ \- ) , ) " _./ 1626254v2 5 ,J "- , ) '\ , ) 1626254v2 EXHIBIT A Description of the Redevelopment Area and Boundary Map A-I Andover Economic Development Authority Redevelopment Project Area ~J ---Y ./ 17n I !!T~T-rr t;r l'1 ~I ~I'""'\ } "... 1!066 .... ".. , \ 'J ~ ~ w I~ I uWl"\fBlVD ,,) Project Location Map l o > ...J (]] Z o (f) z <t: I ~I:~ ~~..! I ~~)::~ ~;: ,~~ ::: ~ . {!!' "If' 15022,p' ~ '- .. ,~ ",j ~J! t!'., "'s" J:: :-' <l- '-'i!;> v. "'--, " ,? ";.," ., ;:f ~ ~. ~ , " # ',t " t' oR" t!" ~ 'A -1A &. & {5:.;\" ",f "<f'''~ r- ~\.~ & t: 154<0 6""'" O!'';!. ~J ~ ~ &~ ,,\ rffl16'~\ "t!;f> I' - ~ i\ ;\ :\ 15410 ; al~ t!' # ttl? A~ -r. ~ ,.t-' p "I ...., "~"!i~ &'~'" oi' - & 103U~~~l! It',.-.) ;\~ '" _ ... ... ...::! J ~~ & v> ~ ~ ~ ~ 11 ~-\\\~' i'r.~ ! N'.'! ,: '*\J~" ?~..... ? -";10 ~ i1~ ::. ... :0.., \. -r.,:\ -'I \. " ~ ~ If' 1$111 ~ -- ~~ ~ . ~ ,~ . ~ ::::.-----. \'\\ .o"E>.....6. .:-~ " ! 1'$1i'l A,fl::L~ t{9'Q <..::, ~ ..~_...~ ~ ,,,4' I t; ;!::-' ./.~,..,-a'J.. IS'" \I\~ ,<J<~ ~S' ~~' ...,...10 ~. ..:.:...-.: Ib-.,t'" $ ...e<4,01 --",ftfi ~I ~ ~o:;' .,""4,0 >.tlll'~ ...... "''-'1 >- ~ ~ 18OS8 lfJ!lq ~-\ ~ ~ 15061 1'SQ3i1 -?"I ...~ ~ ,I :: I- W17.... - ~:DVC--- I~ 1_\~~9II'''''''1 -- ; IlJ_~I;;." V~- .1- 'I 0 /":;: IiIUII 15QS!. ~ 150:36 JiDIII lIiDS7 150!.2: \50::31 i5000 15tIZ.!1 ~ - t- ~ \J "..,. ....", en 1!1n1 ,..... m..... ""t. 15017 ...t. 19:111 ~ t500e ~ 19:101" 'I9XI8 U ,:illllll 1!004 14005 t5OO2 141116 <( 14Gfl 14H4 141N5 '14HO - ...., 14m cr r - f"" ~.... '::;;;,"fIQ'N 14QM 14H1 \14078 I-- ~ ~ ,." ~ ...... ~ lI"''' \ ,\"71 ~8T ...., 1?\.1~-H ~~"-. A)";;;\ 14QTI-lI "-I ~ . ~ 1sotS 141111 ,..., . w~. . ,) ,J \ ,..-I EXHIBIT B Budget Estimated Construction and related expenses Debt Service Reserve Capitalized Interest Costs of Issuance Discount Factor $ Total Issue (Rounded) $ 1626254v2 B-1 . "- ,.J CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US SUBJECT: Mayor and Council members John Erar, City AdministratOti)~ . Will Neumeister, Communityl~lopment DirectorV"i--- Jon Sevald, Planning Intern -::f:; Consider Rezoning/R-I to R-4/1422 161't Ave. NW- Planning(.t/J-, March 16, 2004 TO: CC: FROM: DATE: INTRODUCTION The City Council is asked to review the proposed rezoning to allow the Oakview Park 2nd Addition preliminary plat to move forward. DISCUSSION As with all rezonings, in order to change the zoning the City must establish one of the two following findings are present: 1. The original zoning was in error. 2. The character of the area or times and conditions have changed to such an extent to warrant the rezoning. ,._J The proposed plat is consistent with the Comprehensive Plan as the property is designated Transitional Residential (TR). This designation indicates that the property will transition from rural to urban with the extension of utilities to the property. The property is located in the Metropolitan Urban Services area (MUSA) and lies within the current growth stage (2000-2005) in the City's Sewer Staging Plan. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed preliminary plat. Staff Recommendation The times and conditions have changed due to the fact that the surrounding properties have developed at urban densities and municipal utilities are now available to serve the subject property. Staff recommends approval of the proposed rezoning. Attachments City Code Amendment .,/ Location Map v Planning Commission Minutes ./ Respectfully submitted, d~~ Jon Sevald '- CC: Mike Quigley, Emmerich Development Corporation 1875 Station Parkway, Andover, MN 55304 ,,~) Timberlane Homes, 14050 Lincoln St. NE, Suite 100, Ham Lake, MN 553<Yi ) 'I '-~ , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA CITY CODE 12-3-5 AMENDING CITY CODE TITLE 12-3-5 ZONING DISTRICT MAP TO CHANGE THE ZONING DESIGNATION FROM SINGLE FAMILY RURAL RESIDENTIAL (R-1) TO SINGLE FAMILY URBAN RESIDENTIAL (R-4) THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: City Code 12-3-5, The Zoning District Map of the City of Andover is hereby amended as follows: 1. Rezone land from R-1, Single Family Rural Residential to R-4, Single Family Urban Residential on approximately 2.5 acres (PID 14-32-24-32-0009) legally described as: The North 463 feet of the East 270 feet of the Northwest Quarter of the Southwest Quarter of Section 14, Township 32, Range 24, Anoka County, Minnesota as measured at right angles to the North and East lines thereof except Parcel No. 60 of Anoka County Highway Right-of-Way Plat No. 20. 2. The times and conditions have changed due to the fact that the surrounding properties have developed at urban densities and municipal utilities are now available to serve the subject property. 3. All other sections of the Zoning Ordinance shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this 16th day of March 2004. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria Volk, City Clerk -~- "' \ '-J Oakview Park 2nd Addition 1422161st Ave. NW ~) I I I , \ ; i I l- i , i ,) -3- ~ .,) . "\ '-) ING AND ZONING COMMISSION MEETING -FEBRUARY 24,2004 The Regular Bi- onthly Meeting of the Andover Planning and Zoning Comm' Ion was called to order by irperson Daninger on February 24, 2004, 7:00 p.m., e Andover City Hall, 1685 Crossto Boulevard NW, Andover, Minnesota. Commissioners present: irperson Daninger, Commisso ners Tim Kirchoff, Tony Gam e, Dean Vatne, and J athan Jasper. Commissioners absent: Also present: lion by Kirchoff, seconded by Gamache, to approve the minutes as presented. carried on a 5-ayes, O-nays, 2-absent (Greenwald and Casey) vote. \ , ) ~ PUBLIC HEARING: REZONING (04-05) TO CHANGE THE ZONING FROM SINGLE FAMILY RURAL RESIDENTIAL (R-l) TO SINGLE FAMILY URBAN RESIDENTIAL (R-4) FOR PROPERTY LOCATED AT 1422161sT AVENUE NW. Mr. Sevald explained the Planning Commission is asked to review the proposed rezoning to allow the Oakview Park 2nd Addition preliminary plat to move forward. Mr. Sevald stated the proposed plat is consistent with the Comprehensive Plan as the property is designated Transitional Residential (TR). This designation indicates that the property will transition from rural to urban with the extension or utilities to the property. The property is located in the Metropolitan Urban Services area (MUSA) and lies within the current growth stage (2000-2005) in the City's Sewer Staging Plan. -1- Regular Andover Planning and Zoning Commission Meeting Minutes - February 24, 2004 Page 2 , \ ._J Mr. Sevald stated the times and conditions have changed due to the fact that three surrounding properties have developed at urban densities and municipal utilities are now available to serve the subject property. Staff recommends approval ofthe proposed rezonmg. Items 3 and 4 were discussed together. Commissioner Kirchoff asked if there was enough right-of-way to add a turn lane through the intersection. Mr. Sevald stated at this point there is sixty feet of right-of-way and the County stated it would be adequate. Commissioner Kirchoff stated one of the suggestions by the County was to make improvements at Crane Street and none of the properties were affected by it. He stated it is tough to make properties that are not adjacent to an intersection that needs improvements done to pay for it. He stated the City Council was looking at some ways to address these issues. Are there any plans for any improvements. Mr. Bednarz stated for this project there is not and in terms oflong term development on this road, there are not any plans within five years. Commissioner Vatne stated regarding the feedback from the County, they also note that residential land use adjacent to highways usually result in complaints of traffic noise so '\ he thought this was a standard they put in when they see a residential development along '_ j a County highway. Mr. Bednarz stated this is a typical comment in a County letter stating they will not pay for sound attenuation measures and they are just identifying their policy. Commissioner Vatne asked if the existing well needs to be removed. Mr. Sevald stated he would need to refer this to the City Engineer. He stated the home will be hooked up to City sewer and water. Commissioner Vatne stated this would be an odd setup to run the driveway off to the west when the house is facing north and will this create problems in terms of the way the neighborhood is set up. Mr. Bednarz stated he spoke with the developer and at one time they talked about modifying the garage to have the garage door move to the west side of the structure. He asked the applicant to clarify their intent. Mr. Larry Olson, LSJ Engineering, stated the developer has looked at the structure and has plans to dress it up so it does orient to Crane Street. The driveway plan is to go to the north with a turn around, a T type driveway. He stated this is not an unusual situation on a busy road. The developer does not feel it will be an undue hardship. Commissioner Jasper noted the lots are wider than normal and adequate to put T type driveways in. '\ \. ) -5~ Regular Andover Planning and Zoning Commission Meeting Minutes - February 24, 2004 Page 3 '; ,_.I Commissioner Vatne asked pertaining to the comments from Anoka County regarding site lines on the intersection and the need to remove the trees off that intersection. He wondered why is this identified now and not an issue when Crane Street was put in. Mr. Bednarz stated at that time, this property was not part of the project and the County did not have authority to have the trees removed at that time. Motion by Vatne, seconded by Kirchoff, to open the public hearing at 7:15 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Casey) vote. There was no public input. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 7:16 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Casey) vote. Chairperson Daninger stated the County has made recommendations and the City is not making any changes on the recommendations of the County. Mr. Bednarz stated in the Resolution there is a recommendation that the applicant follow the recommendation of the County. Chairperson Daninger asked what they were asking of the applicant. Mr. Bednarz stated the applicant will need to follow everything recommended by the County Highway Department. ) Motion by Kirchoff, seconded by Gamache, to recommend to the City Council approval of Resolution No. _, approving the rezoning (04-05) to change the zoning from Single Family Rural Residential (R-l) to Single Family Urban Residential (R-4) for property located at 1422 161 st Avenue NW because the times and conditions have changed due to the fact that three surrounding properties have developed at urban densities and municipal utilities are now available to serve the subject property. Commissioner Gamache asked if they have approved the plat for the first addition. Mr. Bednarz stated this was correct. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald and Casey) vote. Mr. Bednarz stated that this item would be before the Council at the March 16,2004 City Council meeting. IC HEARING: PRELIMINARY PLAT OF OAKVIEW PARK 2ND ADDITION. A SING fLY URBAN RESIDENTIAL DEVELOPMENT LOCAT 422 161sT A VENUE N . \ " ) -~- @ '1 '_J 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US FROM: Mayor and Council members John Erar, City Administratif ~ . /l Will Neumeister, communifllivelopment Director j(,/:::LA- Jon Sevald, Planning Intern -:f:; TO: CC: SUBJECT: Consider Preliminary PlatlOakview Park 2nd Addition/1422 161 st Avenue NW - Planning DATE: March 16, 2004 INTRODUCTION The City Council is asked to review the preliminary plat for Oakview Park 2nd Addition, a four lot urban subdivision. The applicant has proposed to subdivide the existing 2.5-acre rural residential lot into four urban residential lots. The existing home will remain on what will become Lot 2. DISCUSSION \ I .~ / Review Process City Code Title 11-3 outlines the requirements for preliminary plat review. The City Council is asked to review the proposal for conformity with the Comprehensive Plan, the requirements of the City and to ensure the proposal makes the best use of the land. The proposed plat is consistent with the Comprehensive Plan as the property is designated Transitional Residential (TR). This designation indicates that the property will transition from rural to urban with the extension of utilities to the property. The property is located in the Metropolitan Urban Services area (MUSA) and lies within the current growth stage (2000-2005) in the City's Sewer Expansion Plan. Municipal utilities can be extended to serve the development. A rezoning to Single Family Urban residential (R-4) will also need to be approved. City Code 11-3-2(3) Street Plan The existing driveway accessing 161 sl Avenue NW will be moved to Crane Street NW. All lots will have driveways accessing onto the existing Crane Street NW. City Code 11-3-4 Easements In addition to the typical easements around the perimeter of each lot, there will be a drainage & utility easement for a wetland in the rear yards of Lots 3 and 4. City Code 11-3-6 Lots The lot sizes exceed the R-4, Single Family Urban Residential Zoning District requirements provided in the Minimum District Provisions. \ ) '\. ...-; R-4 Rea. Lot 1 Lot 2 Lot 3 LoU Lot Area 11 ,400 27,000 33,210 24,300 24,300 Lot Width lat frontvard setback} 80 100 123 90 90 Lot Depth laval 130 270 270 270 270 '1 '_/ City Code 11-3-7 Parks, Park Dedication The Park and Recreation Commission recommended that park dedication and trail fees be collected for three lots in the proposed development. Grading Drainage and Erosion Control Plan The Grading, Drainage & Erosion Control plan has been reviewed by the City Engineer and the Coon Creek Watershed District. Attached are staffs and the watershed's review comments. Sewer and water is available through the adjacent development. The existing septic system for Lot 2 will need to be removed. This has been included as a condition in the resolution. Tree Preservation The existing grove of trees located in the rear yards of Lots 1 and 2 will be preserved. Several trees located on the SE corner of Crane Street NW and 161 st Avenue NW will need to be removed. These trees are located within the County right-of-way and interfere with the sight-corner. Coordination with other Agencies The developer is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU, Anoka County Highway Department and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. The developer is also required to meet the following City Ordinances and all other applicable ordinances: City Code Title 11, Subdivision Regulations City Code Title 12, Zoning Regulations City Code Title 13, Planning and Development City Code Title 14, Flood Control \ " ) Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed preliminary plat. Staff Recommendation Staffrecommends approval of the proposed preliminary plat with the conditions included in the attached resolution. Attachments Resolution /' Planning Commission Minutes /' Location Map ./ Preliminary Plat ./ Photographs ./ ACTION REOUESTED The City Council is requested to approve of the proposed preliminary plat subject to the conditions in the attached resolution. Respectfully submitted, don VJ2-IJJk Jon Sevald , CC: Mike Quigley, Emmerich Development Corporation 1875 Station Parkway Andover, MN 55304 I .~ _~ Timberlane Homes, 14050 Lincoln St. NE, Suite 100, Ham Lake, MN 55301 '" -~- ': '- ~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R -04 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "OAKVIEW PARK SECOND ADDITION" FOR EMMERICH DEVELOPMENT CORPORATION ON PROPERTY LOCATED IN SECTION 14, TOWNSHIP 32 RANGE 24 (PID 14-32-24-32-0009) LEGALLY DESCRIBED AS: That part ofthe Northwest Quarter of the Southwest Quarter of Section 14, Township 32, Range 24, described as follows: The North 463 feet of the East 270 feet of the Northwest Quarter of the Southwest Quarter of Section 14, Township 32, Range 24, Anoka County, Minnesota as measured at right angels to the North end East lines thereof excerpt Parcel No. 60 of Anoka County Highway Right-of-Way Plat No. 20. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat. " NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: \. ,I I. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 2. The developer petition for city sewer and water. 3. The developer must remove all existing structures from Lots 1,3 and 4 and the existing septic system on Lot 2. 4. Park dedication and trail fees for three lots shall be paid in compliance with the City Code at the rate in effect at the time that the plat is approved by the City Council. 5. Contingent upon compliance with all comments contained within Plat Review #2 from ARC. 6. Contingent upon staff review and approval for compliance with City Code, policies and guidelines. 7. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure typical subdivision improvements will be completed. Adopted by the City Council of the City of Andover this 16th day of March 2004. CITY OF ANDOVER ATTEST: " Victoria Volk, City Clerk Michael R. Gamache, Mayor '... --,' -3- ': '_ ..J " \ ,-- _/ Regular Andover Planning and Zoning Commission Meeting Minutes - February 24, 2004 Page 3 ommissioner Vatne asked pertaining to the comments from Anoka County regarding sit ines on the intersection and the need to remove the trees off that intersection. won ed why is this identified now and not an issue when Crane Street was put i . Mr. Bednarz tated at that time, this property was not part of the project and the Co ty did not have a ority to have the trees removed at that time. Motion by Vatn seconded by Kirchoff, to open the public hearing at 7' carried on a 5-ayes, -nays, 2-absent (Greenwald and Casey) vote. Motion by Kirchoff, seconde y Gamache, to close the p Motion carried on a 5-ayes, O-na , 2-absent (Greenwal ic hearing at 7:16 p.m. nd Casey) vote. Chairperson Daninger stated the Coun has made commendations and the City is not making any changes on the recommenda' ns of e County. Mr. Bednarz stated in the Resolution there is a recommendation that t pplicant follow the recommendation of the County. Chairperson Daninger asked w a ey were asking of the applicant. Mr. Bednarz stated the applicant will need to llow e erything recommended by the County Highway Department. Motion by Kirchoff, seconded by, amache, to recommerr to the City Council approval of Resolution No. _, appro ng the rezoning (04-05) to c nge the zoning from Single Family Rural Residential ( ) to Single Family Urban Reside ial (R-4) for property located at 1422 161 sl Ave e NW because the times and conditio have changed due to the fact that three surro nding properties have developed at urban de ities and municipal utilities are now ava' able to serve the subject property. Commissioner amache asked if they have approved the plat for the first ad Bednarz stat this was correct. Mr. Motion arried on a 5-ayes, O-nays, 2-absent (Greenwald and Casey) vote. M. ednarz stated that this item would be before the Council at the March 16, 2004 City ouncil meeting. ~ , I ./ PUBLIC HEARING: PRELIMINARY PLAT OF OAKVIEW PARK 2ND ADDITION, A SINGLE FAMILY URBAN RESIDENTIAL DEVELOPMENT LOCATED AT 1422 I 61sT A VENUE NW. Mr. Sevald explained the Planning and Zoning Commission is asked to review the preliminary plat for Oakview Park 2nd Addition, a four lot urban subdivision. The applicant has proposed to subdivide the existing 2.5-acre rural residential lot into four urban residential lots. The existing home will remain on what will become Lot 2. -f- Regular Andover Planning and Zoning Commission Meeting Minutes - February 24, 2004 Page 4 '\ \. j Mr. Sevald discussed the information with the Commission. Motion by Vatne, seconded by Kirchoff, to open the public hearing at 7:15 p.m. Motion carried on a 5-ayes, a-nays, 2-absent (Greenwald and Casey) vote. There was no public input. Motion by Kirchoff, seconded by Gamache, to close the public hearing at 7:16 p.m. Motion carried on a 5-ayes, a-nays, 2-absent (Greenwald and Casey) vote. Motion by Gamache, seconded by Kirchoff, to recommend to the City Council approval of Resolution No. _, approving the proposed preliminary plat. Motion carried on a 5- ayes, a-nays, 2-absent (Greenwald and Casey) vote. Mr. Bednarz stated that this item would be before the Council at the March 16, 2004 City Council meeting. UBLlC HEARING: CONDITIONAL USE PERMIT (04-02) FOR DRIVE TOUGH AND VARIANCE TO PARKING SETBACKS AT PROPOSED CVS / \ PHA CY/CONVENIENCE STOREAT 3631 BUNKER LAKE BOULEVARD '-j NW. Mr. Bednarz exp ined the proposed CVS/Pharmacy will be located on the comer of Bunker Lake and R d Lake Boulevards on the site currently occupie y Super America. This will be area. Mr. Tom Loucks, Loucks and sociates, made a prese explaining the layout of the ilding. Mr. Bednarz discussed the in 0 Motion by Gamach , seconded by Kirchoff, to open the public he .ng at 7:38 p.m. Motion carried a 5-ayes, a-nays, 2-absent (Greenwald and Casey) ,_J Mr. De ohnson, 3657 Bunker Lake Boulevard, stated in looking at what YS is 100 . g for, their request for a variance is unfounded and do not meet the hards . s that e needed. He did not feel they met the variance at all and would be a detriment t llow -s- '\ .J Oakview Park 2nd Addition 1422 161st Ave. NW i ,... ~ i ~J , ,_/ -6-- \ \ \ \ , \ OAKVIEW PARK 2ND ~ PRELIMINARY PLAT FOR TIMBERLANE HOMES, I BENCHMARK Spil"" .i1 Po.... o{~ EI~"QliatI . 900.72 '----------_______ ----_-1- CI.M @ Cast 7/4 Corner See, 14, TJ2N, R24W. 7./,/.1., @ '1esl 1/1 Corner :::\ ....-n- ;ee 14 n2N, R24W. \ ,/ - - --- - - --- - ~., NOTE: R~ ~~;~ ~T~~~~~:O~OlJNTY _b_____ 588'40'45"[.----.------------______ 5253. 64 ~__M__ / No fin,. H'K1/4 sm/4 $t'C" 14, TJ2# R:l4W. , CONSTANCE BOULEVARD N.E. , 731;; 7~ Yf -- -, ,':::_"'" .~. (a.k.;..--""C.S.A.H. -- No. ='20) - - -- ~V:' ~, -- -=::-. 393:'86 -: -:,- - L",r ---=--- ~ . i." ~ ;<~~~:~,~~~~:::'. ,,:;,q~:~~;j~q~:~--~:,::::~~:~:-~~-~--:':;~,1~,:~" ~:~ ~'\'r:.::~.:.:~;:::;,~t1i'f.'),"'>... ~.:~__~:~__,_y_~.",._=:.,.....,..".."".,~~@.J?' .-'~ -----------:sJ3 ' "'~'"" . ~",'Y. ;. .'...,.... 1:l<""" If 1 I Y f Y.';' I. l' 1 '..l..Iti-." ....... ")r' .':><:? ,,:,:. ' ,\ 1 .,~. ,. ...~. ,,-~ '-l.:.....'-.-.\....,!. JoY. "-..'..A. ... I . ..I$.J)... h~~~3_~-10 00 --;) .~..r-.~ -",,"::'2 ~t,~~_ --~; ~A 270.0 ,::, ,~.(-..; \-,....-, ~1~'~~--------r--~ . 1 ~ -..." i, o;:-------i------ ----..,.,.G;;;,'Ir"""""'iT"'--'" '- .. I:: "-~~. '( ~ . lJ m itI'I,~ I lit;: J.l>f.JO.. t.' " 00... "'-'(R/W Plat Na. 20. I . ~ ~-1~~!.~ I ~-- _H~__,~_.'., '\':"( : \ I 50' /W 0 I r - -"'1'1__ - -\~~<I'- - ":;""::r- _ _ _/ \ it 0 , '1 \~".. ,~. ..,,~ '8.' \ I J I I "',27,162 'iF. 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J.,.,_..r'~"'_ :=",:~"'::..K'~ .. ,=~=:...- J.':"'''':-~'::':_ FOR TIMBERLANE HOMES, L BENCHMARK SpNl~ ill P~"IN r)/f# rlevatiotl ,. 900.72 ._- ------~T;--------------.l- AlL. TREr~ Wlh4lN TH( COUNn R/W SHALL. SE RnolOV(O_ SITE TRIANGLE ----+ _ _ ..~:,--~_.~,}!!!!"!.A!J.r;E fJO~L!f"!l!1],/!:E.: [ __ 1_ . <0..... (~:,k.a. .C.s.A.H... No POt '- /~SITE TRIANGLl i~,1 .-~~ ~~:~~~_~_~~~'s~~1~:.':;;J~~~;:2_:~~~~_'__~=:_~~'_ ___-t-.- " .......... '1\ .",.,( ,'lo..,~__ ~",,\,lJ '1f"Y~~ .. REMOvE EXISTING DRIY(~;' i _ _........____ '_. t" M~k,:(ff'ji:~e1~---~.rt:;-'T" __ . ANOCUlvERT "\"1'1<' ~ i V.,,-,,"".-' ~""" -)~r,--~-----~--~-'-'--" ....... " ...."E,. .,,,~ __'ioil'_____I____ ___\ ____ 1_.... Y "I 1 '< "f( {. ""'- '- -""~ ,~~ Q ,':0...... ' --------'---,~~--, ~ " 1 ".,', -~" , "\'--- ....... ~ ____-,IOr.;,,.":o, . ----/--- I' '-!>~.... .~. I /j: ;~~ \ : ,\ I . \ I : ..' \ I i~/ \ I ,1: \\ I ~,. .~~ 1;; Z \ J /:-: 0 : ~:: i= \ ___ _1--..... ( ~ ;/ "'\/ .,. w -J \ ~.~. \ I J ,j2 \ ) ~ ,i (- l I I I I I I I' I I -1 I i ~'-- I -------i I I [ s, SIU rENCE TO aE PLACED IN rRONT or "L.L. Af'ROI'lS. "Ll. EXISTING IMPROVEMENTS L.OeA TED ON LOTS .3 .!r 4 SH"LL BE REWOVEO. nEi..D TOpO ay ,,:cw[ST LAND SURVERYORS 9nO/03 sn'm.' Sl'~~'~ Chi FOR EX1Sill':::J HOuse SI"I"lJ. Elt !!::i,lOV[O. 7, .. TlPICAL. eLT ftElllClIInITAl.LA11OII NOT TO scu \----- -, ----- -- "". 240' ------ "- \.) surrER CBMHl RIM 904.2 INV 699.09 eONSTRuCl, ~!P RAP SWAl.( (5(( DET"l!:} PONDII,-:- - - NCWl=895.0 NWL=&99.62 I I IlR=899.1 I l.tot-HI1'R'=900_0 --1--. tOOYR=900.. .-' ()JTLET CONTROL STRUCT\.IRE i " ) - -- --- -- -- -- (1, -' ~ ;;: - " ~:: .< ~~. J .:':.:,: '. ~ ~ ~ L_______ I - ---" -- ~-- -11- I -.. W9yen I (----- I ' 11'[xi~l ~,+~e ,i :.J OAKVIEW PARK 2ND DRAINAGE AREA Mi TREE PROTECTION 1 FOR TIMBERLANE HOMES, . Sp;;.1I in 0.'" 0111 Elr:votion .. 90072 :-------- ~T;_------- -__-F- All TRE:[! WITt'UN TI1E CDUNn 'l:l" R/W SHALL BE RE~OVEO. ~) " ~ ;:. ',: ", ~'f' , .... " .~. ::; I \!-. :: ;;f:l ..: I !ip; :;': ~~ "1 " II I i~ I ,,:;'; !~~ -1 IC . " r---- k I - ~ I I I I _oo~... ..._~_til.1 .., . ..~. ..... /~~. ::~? , . \ \ ..... :i': ,'."} '~': ~~c~.: :'.~: " .'. - ......- ""'" \ ~-- '" '" \. ----- - I ( Ii [4Ji;;,gj ~""..,- , " \..../ -7- , \ .J "\ \. ) ~ ~ ) ~ ~ Oakview Park 2nd Addition 1615t Ave. NW & Crane St. NW (looking southeast) Crane St. NW Crane St. NW (west side of attached garage-future front yard) Crane St. & 160th LN (looking northeast from existing neighborhood) -/0 - , \ '_/ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755,5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US CC: Mayor and Council Members John Erar, City Administrato/J~ David D. Berkowitz, City En~l~ee~1> TO: FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Consider New Trail Construction Projects for 2004 - Engineering DATE: March 16, 2004 INTRODUCTION This item is in regard to considering constructing new bikeway/walkway corridors during the year 2004. , \ DISCUSSION If the Council recalls from the last meeting, the Council approved the return of the $100,000 trail grant back to the DNR with the understanding that the grant would be transferred to Anoka County Parks to construct new trails from the intersection of Prairie Road NW and Bunker Lake Boulevard NW to existing trials in the park. So with the return of the trail grant, the City's matching trail funds that were to be used are now available for other potential trail projects that need to be constructed. The possible trail projects to be considered by City staff are as follows: '- /J Ovtion A Constuct a trail along Bunker Lake Boulevard NW (north side) from Hanson Boulevard NW to Crane Street NW. Constructing this section of trail will allow a safer access for residents that live in the Hills of Bunker Lake to the regional trail system along Bunker Lake Boulevard NW. Estimated cost is $35,000. Ovtion B Construct a trail along the east side of Crosstown Boulevard NW from South Coon Creek Drive NW to Andover Boulevard NW. Constructing one side of Crosstown Boulevard NW will allow for a safer route to the schools as currently students are walking on the shoulders. Also, this trail will provide other options for residents such as access to the other schools (elementary & middle schools), City Hall/Community Center, Sunshine Park or just to have access to other regional trails. The estimated cost is $50,000 for just the trail itself. In a recent site visit by City staff, it appears four sections along the trail will require retaining walls due to right-of-way limitations and existing grades of private properties adjacent to the trail. The estimated cost of the retaining wall is $35,000. ') , '.. .j Mayor and Council Members March 16, 2004 Page 20f2 Ultimately the City may want to construct a trail on the west side of Crosstown Boulevard NW along the same section, but with limited funds it will not be possible to build this section this year. Note: Keep in mind the portion that is to be constructed along Crosstown Boulevard NW adjacent to Crosstown Meadows is estimated to cost approximately $16,770, which is to be funded from the City trail fund. The total cost of this trail construction would be $101,770.00. GDtion C Construct a trail along the north side of Crosstown Boulevard NW from Hanson Boulevard NW to Nightingale Street NW. Constructing a trail along this portion will allow for an easier and safer access to the new community center and to existing signal at Hanson Boulevard NW and Crosstown Boulevard NW so students can cross at a controlled intersection to get to Andover Elementary. Also this segment allows students that live east of Hanson Boulevard NW to have a safer route to Andover High School without having to cross Crosstown Boulevard NW at 149th Avenue NW. The estimated cost is $121,000. Note: This estimate does include right-of-way costs along a short section, as there is not enough , , right-of-way to meet separation requirements between the edge of roadway and the trail. \. ' BUDGET IMP ACT Attached is current trail project listing based on the 2004-2008 CIP which now excludes the trail segment along Coon Creek between Hanson and Crosstown. Also attached is the most current up to date projected fund balance. Approximately $90,000 is available as of December 21, 2003. Another option to fund these projects is to utilize MSA funds which currently have a balance of about $1.7 million. If the City Council were to use MSA funds, outside consulting engineering services would be necessary due to a large number of projects that are currently being worked on by the Engineering Department and the additional design and review that is required from State Aid. In addition, with construction season just around the comer, the engineering staff will be spending most of their time inspecting projects. ACTION REOUlRED The City Council is requested to review the options available as recommended by City staff. Respectfully submitted, ~,~ . " , ) - Attachment: Trail Commitment & Projected Fund Balance CITY OF ANDOVER Trail Fund Projected Fund Balance 2004 2005 2006 2007 2008 TOTALS Projected Sources of Revenue Trail Fee $523 per un~ platted units 150 100 100 100 100 Anticipated Trail Fee $ 78,450 $ 52,300 $ 52,300 $ 52,300 $ 52,300 $ 287,650 Total Revenues Available 78,450 52,300 52,300 52,300 52,300 287,650 Projected Commitments Bike Trail Off,Street - Woodland Estates 4th Addition 4,415 4,415 Street Extra Width (152nd Lane) for On-Street Bike Route I Woodland Estates 4th Addition 5,479 5,479 Bike Trail- Crosstown Meadows 16,771 16,771 North Side of Bunker Lake Blvd. Hanson to Crane 25,000 25,000 Complete Trail- Yellow Pine St to Avocet St 55,000 55,000 Both sides of Crosstown Blvd- South Coon Creek Ori.ve to Andover Blvd 100,000 100,000 North Side of Crosstown Blvd, Hanson to Nightingale 121,000 121,000 Total Commitments 26,665 80,000 100,000 121,000 327,665 Revenues OVer (Under) Expenditures 51,785 52,300 (27,700) (47,700) (68,700) ~ Fund Balance as of December 31, 2003 89,983 Fund Balance Brought Forward 141,768 194,068 166,368 118,668 '-- ~ . Ending Fund Balance * $ 141,768 $ 194,068 $ 166,368 $ 118,668 $ 49,968 Unfunded Projects Along 161stAve - Hanson Blvd east to the railroad tracks; also, Hanson Blvd -161st Ave to 155th Ave $ 250,000 --rarget -10% of current years commitments to create a contingency for any project overages. - It Is anticipated that all projects will not be tulty expended by the end of the year, and future projects will be contingent on additional revenues. , / Capital Plan 2004 thru 2008 ~ City of Andover, MN Project # 04-TRAIL-Ol Project Name COnstruct Bikeway! Walkway Corridors I Type Useful Life Category Improvement 25 Years Trail Construction Priority Contact Department I - High Todd Haas Streets / Highways Total Project Cost S809,OOO I 1 Description Construct bituminous bikeway/walkway trails along corridors identified in the Andover Comprehensive Trail Plan. 20()4 - Construct the Coon Creek Corridor Trail, west of Hanson Blvd ($225,000) and trail connection with Bunker Lake Regional Park at Prairie Road & Bunker Lake Blvd ($33,000 City portion). 2006 _ Construct a trail along Bunker Lake Blvd (north side) from Hanson Blvd to Crane St NW ($25,000) and complete the trail system along the north side of Crosstown Blvd from Yellow Pine St to Avocet St ($55,000). 2007 - Construct a trail along Crosstown Blvd (both sides) from South Coon Creek Drive to Andover Blvd ($100,000). 2008 - Construct a trail along the north side of Crosstown Blvd from Hanson Blvd to Nightindale St NW ($121,000) and construct a trail along 161st Ave from Hanson Blvd east to the railroad tracks. Also, construct a trail on Hanson Blvd from 161st Ave south to 155th Ave ($250,000). Justification I Improve pedestrian and multi-modal access to various destinations within and externally to the city. The trails have reviewed by the Park and Recreation Commission. These trails that are proposed are a combination of interest by the Park Commission and City Council. ,,) Expenditures Coostruclion 2004 258.000 258,000 2005 2006 80,000 80,000 2007 100,000 100,000 2008 371,000 371,000 Total 809.000 809,000 Total Funding Sources 2004 2005 2006 2007 2008 Total DNR Grant 100,000 100,000 Municipal Stale Aid Funds 33,000 33,000 Trail Funds 125,000 80,000 100,000 305,000 Unfunded 371,000 371,000 Total 258,000 80,000 100,000 371,000 8119 ,000 Operational Impact/Other I AdditionaIlong-tenn maintenance and snowplowing will be necessary. , '-../ 98 I I, I I I I I I I 1'-- I I I I I I Ie, , I I ,~ '- 5'\.NDbVE~ CAPITAL IMPROVEMENT PLAN City of Andover, Minnesota Incorporated 1974 PROJECT NAME: TRAIL PROJECTS, 2004-2008 '~" ~~~ ' -c-r - )_ ! I' ',-- I \ J\ ./ " LJ..____ i I ,_, -I I I!: " j I i <- ,.-. )'--1 r--L-- ~'I ~!.., [' _..:~>"~' I --1_ _. : -1.-.-J L', C--::"-::='I I , ",", . I ii' ii' I ----: - i (--' ! 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(I j -11' J I 'f '" I' . ,',:,'. ~~.~_ I I I " LEGEND ~ -,i I' -I ...1' )' J/ II '--1 i , , , , , , , . /__.---:---_0. , li ~ Roads o Lots I Parcels o Water Features ~f City Limits N Trail Projects N W+E S 2000 , o 2000 4000 Feel 99 '\ V CITY OF NDOVE ~ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US CC: Mayor and Council Members John En". Cily Administrat~ David D. Berkowitz, City Engineer TO: FROM: SUBJECT: Discuss State Aid Route through Woodland Estates 6th Addition/Order Feasibility Report/04-13 - Engineering DATE: March 16, 2004 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for Project 04-13, State Aid Route through the Woodland Estates 6th Addition development. , ) DISCUSSION The Woodland Estates 6th Addition plat process is moving forward. The preliminary plat will be presented to the Planning & Zoning Commission on March 23rd and is anticipated to be presented to the City Council on April 6th. As part of this plat, a section of roadway (extension of 152nd Lane NW) is a designated State Aid route. The developer, Woodland Development, plans on constructing the street and utilities using the new developer installation process, which does not include special assessments. For roadways to be constructed utilizing Municipal State Aid funds the project must be publically bid. Since the developer will not be publically bidding the remainder of the project, we must separate the state aid roadway as a separate project and put it out for public bid. Staff recommends that the developer be assessed for the State Aid roadway and the trail along this section. To assess this back to the developer, the City must follow the Minnesota State Statute Chapter 429. Through this process a feasibility report is required. The City will collect State Aid funds for all the construction and assess the developer for the majority of the project cost. The developer must agree to waive his rights to a public hearing and waive his rights to appeal the assessments in order for the project to proceed. The amount that the City (Municipal State Aid funds) would fund for the project would include extra street section requirements above the City's standard and extra street width costs. BUDGET IMPACT "\ ,_ ) The project would be funded by assessments and Municipal State Aid Funds. City and developer costs would be determined in the feasibility report. "J '1 " ) ~- ) Mayor and Council Members March 16, 2004 Page 20f2 ACTION REOUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 04-13, State Aid Route through the Woodland Estates 6th Addition development. Respectfully submitted, CJ~c;). David D. Berkowitz '-" '.' Attachment: Resolution & Location Map cc: Byron Westlund, Woodland Development Corp" 13632 VanBuren Street NE, Ham Lake, MN 55304 .:) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF PROJECT NO. 04-13, STATE AID ROUTE THROUGH THE WOODLAND ESTATES 6TH ADDITION DEVELOPMENT. WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically State Aid Route throuqh the Woodland Estates 6th Addition development; and WHEREAS, the City Council proposes to assess the benefiting property for all or a portion of the costs of the improvement, pursuant to Minnesota Statutes 429. \ , ) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to Hakanson Anderson & Associates and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember City Council at a reqular meeting this 16th Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. and adopted by the day of March , 2004 , with voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor ') 'j Victoria Volk - City Clerk o G o r-----r-+,-. ~~+;-..,~I__~ I I'V' -1... I I- -+- -j I ".6,1 ...1 . I a f--h-I..-~-'-1 ~ I 1 I~ I '. I t ... I 1 ~-" -l-"\'::-:'-~ I -7... 17"'1 '-- -L...L...---I -)1(- r ~ i~j ;,~h} f,~\' i;l ~ j:" ~a. ~f sH i ~ii ~ . ~ th ~ ~-! o ~!, Iii ~Ii i~ g 8 . : -z-\.- ~ ~ o ~ m '" ~ U) 5 z oil ~Hl 6, ~ i ~ Ii ~ ~-.~ ~ S 8. ;~:EI~- gJ.. Sf! . .1 ~>>:z: M.1~tIJ::J 0 "[A.CA Q.." ~ ~g(t)o G ~~ Ul~ g~s p g g -- __,---1 -- 1 I I /' I.... , .-I' --! 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"U g g. a. 3 00' :r n> ., 0 ~ -< o "U .., 0 3 ~ n> ::> ~ ~ "'s "f '" n,nl ~il ~il ,p ;,p , , ~ - ~ N ~ ... r [ g a " 3' 0 -0 , "' 0 o' "OlTl" "l!' . -6' ! .. 03 ~~a ~ 0 i~ a3 ~~~ .;r * . , l!.o it~ ~~ ~. & N . NO A g ~. $,''f! 0 ",,,, ~ ~ '" 8 ..- p go , Ul~ '" '< Q " '<~ !!. 5' , " . ...'" " C::c:: ~ . .. "'- ~ -f> 2;:;: 0. ~ O'Ql ?' : :. 0 .~ ~ S ~-< ~~ ~ c'" is ~J it ' " i~ " ge. ~ ~ 2-- 0 ~.!. ii p ! ~ ~ c-+- 1S""- @ '. ) 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER,MN.US TO: Mayor and Council Members CC: John Erar, City Administratf;f/" FROM: Will Neumeister, Community Development Directort~ SUBJECT: Consider Ordinance AmendmentlRenaming 152nd Lane - Planning DATE: March 16, 2004 INTRODUCTION As was discussed at the Council Workshop of Februaty 24,2004, there is a need to rename 152nd Lane because it is designated as a collector street that will extend from Nightingale Street to Round Lake Boulevard at some time in the future. DISCUSSION The reason it needs attention at this time is that there are vacant lots in Woodland 4th Addition that are in the process of being built on; and the time to change the street name is before there are people living there and take occupancy of their homes. The street names that have been suggested to date include the following: \ , -' Flowerfield Boulevard Grow Parkway Foxtail Parkway Gardeners Road Fields Parkway Settlers Parkway Old Farm Way Harvest Drive One suggestion from the workshop was that since this is an east-west roadway, it should be a Boulevard, since all the other Boulevards are east-west. Another suggestion since that meeting is that the name should be that of the last Andover resident that was killed while serving our country. The staff is researching who that may have been and will provide the name at the meeting. ACTION REOUESTED Council is asked to designa1e a new name for the roadway that is currently named 152nd Lane; and adopt the Ordinance that changes the name of 152nd Lane in Woodland 4th Addition. Respectfully submitted, Will Neumeiste~ Attachments Map of Area ./ Ordinance Amending Street Name .... '. , , Will Neumeister , Page 1 of! I ~ Ver~A}.J k/U-a> IN ACTIQN j From: Brenda Holmer Sent: Thursday, March 11,20044:15 PM To: Will Neumeister " Here is the Veteran information you wanted. .. Arthur Andrew Dehn died May 26,1970 in the Vietnam War. He was a Corporal in the US Army. He was born Nov, 7,1950. His brother, Thomas Dehn still lives here in Andover at 17245 Navajo St. NW Phone # 763 421-0012. Vickie Wendel of the ANoka County Historical Society (421-0600) got the information for Dick Kujawa of the VFW She wants to be kept up on this project. She also has a newspaper clipping from when he died, Duane Krueger (323-5290) Anoka County Veterans Service Officer also wants to be kept up on this project along with Dick Kujawa for dedication purposes. Dick said that Bonnie Dehn (past council member) may be related to the veteran who died. " '- J , 3/11/2004 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , , ,.J ORDINANCE NO. 212 AN ORDINANCE CHANGING/RENAMING STREET NAMES IN THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains as follows: Section 1. (Changing the street name of Eldorado Street NW to Navajo Street NW). The street presently known as Eldorado Street NW is hereby renamed Navajo Street NW. (2-12-74,Ord.18) Section 2. (Changing the street name of 169th Avenue NW to 169th Lane NW in Sylvester's Addition). The street presently known as 169th Avenue NW located in Sylvester's Addition, Section 8, Township 32, Range 24, is hereby renamed 169th Lane NW. (6-3-75, Ord. 27) Section 3. (Changing the street name of Flora Street NW to Ivywood Street NW between 169th Lane and 170th Avenue in the Subdivision known as Kadlec Addition). ~) The street presently known as Flora Street NW in Kadlec Addition, Section 9, Township 32, Range 24, is hereby renamed Ivywood Street NW between 169th Lane NW and 170th Avenue NW. (4-7-81, Ord. 54) Section 4. (Renaming 165th Lane NW in Lund's Evergreen Estates, Second Addition to 166th Avenue NW). The street presently known as 165th Lane NW located in Lund's Evergreen Estates Second Addition in the south half of the southeast quarter of Section 9, Township 32, Range 24, is hereby changed to 166th Avenue NW. (12-4-84, Ord. 67) Section 5. (Changing the street name of Ward Lake Drive to Hanson Boulevard NW between 177th Avenue NW and 181 st Avenue NW). The street presently known as Ward Lake Drive from 177th Avenue NW to 181st Avenue NW in Section 2, Township 32, Range 24 and Section 3, Township 32, Range 24, is hereby renamed Hanson Boulevard NW. (12-15-87, Ord. 83) ,,) Section 6. (Changing the grid street name of Albatross Street NW to.Avocet Street NW in the City of Andover). ,J The grid street known as Albatross Street NW is hereby changed to Avocet Street NW. (1-12-88, Ord. 84) Section 7. (Renaming Verdin Street NW to Crosstown Boulevard NW from 139th to the southern city limits and renaming existing Crosstown Boulevard NW from 139th to Bunker Lake Boulevard NW to the name of Crosstown Drive). Verdin Street NW, located in Sections 33-32-24 and 34-32-24, is hereby changed to Crosstown Boulevard NW from 139th to the southern city limits, and the existing Crosstown Boulevard NW from 139th to Bunker Lake Boulevard NW is hereby renamed Crosstown Drive. (7-18-89, Ord. 91) Section 8. (Changing the name of the Old Part of Constance Boulevard from 800 feet east of Goldenrod Street NW to University Avenue to the name of Old Constance Boulevard). The street known as Constance Boulevard as located 800 feet east of Goldenrod Street NW to University Avenue, Section 13, Township 32, Range 24 is hereby renamed to "Old Constance Boulevard". (3-19-91, Ord. 94) ,-J Section 9. (Changing the name of the old part of Valley Drive, previously known as County Road No. 58, from 700 feet south of Dakota Street NW to CSAH No.7 or 7th Avenue NW). The street presently known as Valley Drive as located 700 feet south of Dakota Street NW to CSAH No.7 (7th Avenue NW), Section 18, Township 32, Range 24 is hereby renamed to "Old Valley Drive NW". (3-2-94, Ord. 105) Section 10. (Changing the name of 164th Lane NW west of Arrowhead Street NW in Lund's Evergreen Estates 2nd Addition to 164th Avenue NW). The street presently known as 164th Lane NW west of Arrowhead Street NW in Lund's Evergreen Estates 2nd Addition is hereby renamed 164th Avenue NW. (1O-1-96,Ord. 115) Section 11. (Changing the name of 138th Lane NW between Lots 1 and 4 of Block 2, Woodland Creek 3rd Addition to Ivywood Street NW and Heather Street NW). The street presently known as 138th Lane NW between Lots 1 and 4 of Block 2, Woodland Creek 3rd Addition is hereby renamed Ivywood Street NW and Heather Street NW. The following addresses are hereby changed: ~J 1. 3061 - 138th Lane NW is changed to 13885 Ivywood Street NW 2. 3039 - 138th Lane NW is changed to 13880 Heather Street NW (1O-15-96,Ord. 116) ,~ Section 12. (Changing Enchanted Drive to North Enchanted Drive and South Enchanted Drive). The street known as Enchanted Drive shall be changed to North Enchanted Drive and South Enchanted Drives as follows: Starting at Genie Drive, then southeasterly to the south lot line of Parcel 4085 shall be known as North Enchanted Drive. Starting at the south lot line of Parcel 4085, then south and west to the intersection of Dakota Street shall be known as South Enchanted Drive. (212A, 11-04-97) (8-3-82, Ord. 61) Section 13. (Changing 146th Avenue NW to Drake Street NW). That section of street known as 146th Avenue NW from the intersection of 146th Avenue NW and Drake Street NW to the intersection of 146th Avenue NW and 146th Lane NW shall be changed to Drake Street NW. (212A, 11-04-97) (8-3-82, Ord. 61) Section 14. (Changing 144th Lane NW to Inca Street NW and Guarani Street NW). \ I '- j The north/south streets in Dehn's Addition known as 144th Lane NW shall be changed to Inca Street NW and Guarani Street NW, corresponding to the City of Andover street grid system as shown on map(s) on file at City Hall and in the Anoka County Surveyor's Office. (212A, 11-04-97) (8-3-82, Ord. 61) Section 15. (Changing Makah Street NW to Makah Circle NW). The plat of Kiowa Terrace, that section of street in the southwest comer known as Makah Street NW shall be changed to Makah Circle NW. (212A, 11-04-97) (8-3-82, Ord. 61) Section 16. (Changing 7th Avenue NW Extension to Jivaro Street NW). That section of street known as 7th Avenue NW Extension, from 165th Avenue NW to the north shall be changed to Jivaro Street NW, corresponding to the City street and grid system as shown on map(s) on file at City Hall and in the Anoka County Surveyor's Office. (212A, 11-04-97) (8-3-82, Ord. 61) Section 17. (Changing Quinn Drive NW to Osage Street NW). . ) That section of street in W oodridge Acres known as Quinn Drive which is parallel with the northeasterly boundary line, from Crosstown Boulevard NW to the northwest comer of the plat shall be changed to Osage Street NW. (212A, 11-04-97) (8-3-82, Ord. 61) Section 18. (Changing Inca Street NW to Hopi Street NW). ~) Johnson's Oakmount Terrace, that street known as Inca Street NW shall be changed to Hopi Street NW. (212A, 11-04-97) (8-3-82, Ord. 61) Section 19. (Changing Commercial Boulevard NW to Station Parkway NW) The street know as Commercial Boulevard NW to Station Parkway NW between Crosstown Boulevard NW and Hanson Boulevard NW. (212E,7/2/02) Section 20. (Naming of Commercial Boulevard NW between Raven Street NW and Nightingale Street NW in the Northeast Quarter of the Southwest Quarter of Section 34, Township 32, Range 24). The street presently unofficially known as Commercial Boulevard NW between Raven Street NW and Nightingale Street NW in the Northeast Quarter of the Southwest Quarter of Section 34, Township 32, Range 24 is hereby named Commercial Boulevard NW. (212B,7-07-98) (8-3-82, Ord. 61) Section 21. (Changing the names of Gladiola Lane NW and Eidelweiss Lane NW, both streets located south of 1 64th Avenue NW to Galdiola Street NW and Eidelweiss Street NW in Hunters Hollow.) '\ ~ The street presently known as Gladiola Lane NW and Eidelweiss Lane NW in Hunters Hollow is hereby renamed to Gladiola Street NW and Eidelweiss Street NW in Hunters Hollow. (212C, 9-01-98) Section 22. (Naming of Rose Street NW between Bunker Lake Boulevard NW and 136th Lane NW in Northwest Quarter of the Southwest Quarter of Section 32, Township 32, Range 24.) The street presently unnamed between Bunker Lake Boulevard NW and 136th Lane NW in the Northwest Quarter ofthe Southwest Quarter of Section 32, Township 32, Range 24 is hereby named Rose Street NW. (212D, 9-01-98) Section 23. (Changing 159th Lane NW to 1 59th Avenue NW) Woodland Oaks, that street known as 1 59th Lane NW east ofXeon Street NW shall be changed to 1 59th Avenue NW. (212E, 12-4-01) ~ Section 24. (Changing 1520d Lane to ) Located in Woodland 4th Addition, that street known as 1520d Lane west of Nightingale Street shall be changed to ) ~-) Adopted by the City Council of the City of Andover on this 16th day of March, 2004. CITY OF ANDOVER \ '-~ Michael R. Gamache, Mayor ATTEST: /s/ Victoria Volk Victoria V olk, City Clerk Amended 212A, 11-04-97; 212B, 7-07-98; 212C, 9-01-98; 2l2D, 9-01-98; 212E, 7/2/02 , "j , ) ,- ('kf~ '\ I · / ' _ ... i-.-_-.J ~ ,;!~ ' "r-f \ 1liNC7 !DNItL- :. ' INS~ I / ~_.. ,~,{v"""!alf;: cl41$"'It'IM7hI<4; if I -; 1~lstAve f W T~r ~'T - ...... =-~,~',l '. / ' . 1 f ( I r.' r+'" LJ UJ I /~~---- I t ~ -l 1771h Lc 'W.J 1. ~~".~ f. ~.IV \ 1 ( l ] . ( I_;'"\~", ~ t- ~ ~- ,.----.: , I ~,' CD ~~.. . .lo:: -" I . ~ ~ . o ') l J L ~ ~ ~ I I \/i <Y~-I I \ I : """" I - Potential River I ~ '-<C/)2~Q. I 16Rth I '" NW . - '--1 : Crossing I J 1 I ~6SJhA~" r\ ~ i= "I J.. \L I J- --. -- - ~- -. i - ~ ~, .!: --- I'l )'-~ ~~ ~ I ~ L: I --1ffiL 1\ '/r ~'t m /!1' ~ ;; ~ &,. CD , I'll .-. 16rst Ave NW ' - I ),..."... ,.'/ U-;n .. - # , '~ ," "5Ztb ~ I/. _ _ " I, . 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II -'""""".....cr-I II\, ~: 1--/ (k I ~, J II J r I. i~ ; 0.-1' ,J III III I ~----- 1111 , -.3- ~ \ ..-j 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Council Members John Erar, City Administrato~ 8 David D. Berkowitz, City Engmee?'l> CC: FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/04-5/Sunshine Park Ball Field Lighting - Engineering DATE: March 16,2004 INTRODUCTION .. \, The City Council is requested to approve final plans and specifications and order the ',j advertisement of bids for Project 04-5, for Sunshine Park Ball Field Lighting. DISCUSSION With the proposed community center/ice arena to begin construction this spring, the preparation of the plans and specifications have been competed and authorization by the City Council is required to advertise to bid the project. The bid package only includes the lighting of the four main fields located adjacent to the Sunshine Park building. An alternate bid will be included to install the necessary wiring and conduit for scoreboards for all six ball fields (includes the two small fields south of the main ball fields) as it appears to be the most cost effective to do this now rather than later. The actual installation of scoreboards would occur once the Park & Recreation Commission recommends approval to the City Council to install them in the future and when funding is available. Note: The two small fields south of the main fields are not included in the bid package as there are issues such as light spillage/glare onto the adjacent residential properties that do not meet the glare requirements at the property lines. Maximum allowed per City Code is 0.4 foot/candles. The proposed lighting design at property lines is around 11 foot/candles. , \ '-) BUDGET IMPACT The estimated cost for the base bid for the four ball fields is $298,000, which includes electric service from Connexus Energy. Alternate #1 for scoreboard wireslconduits is approximately $22,800. Alternate #2 for empty conduits provisions only for future scoreboards is approximately $3,200. The Council previously authorized $11,750 to provide electrical \ '_J Mayor and Council Members March 16, 2004 Page 2 of2 engineering services by Wunderlich-Malec. At this point there is budgeted $145,000 from the community center project, this includes an additional $23,000 that was reallocated from savings on bid Package #1 and #2. This may change based on bids received for bid package #3. Full funding of the lighting of the fields has not been determined by the City Council. As of December 31, 2003 about $20,500 of unallocated park dedication is available. The anticipated revenue of park dedication funds, based on 100 new platted lots in 2004, is $220,000. At this point there is no guarantee that 100 new lots will be platted in 2004 and in recent years the Council has used the Capital Improvement Plan (CIP) process to allocate funding received in the current year to be spent in the subsequent years based on priorities.' Another option the Finance Director has indicated is available bonding for the project through Capital Equipment bonds that would require a tax levy pledge. The total cost for the project including construction and design is anticipated to be between $309,750 (base estimate and engineering design) or $332,550 (includes base estimate, r " engineering design and alternate A). Lighting for Sunshine Park parking areas are not addressed '--) in this memo, but will be discussed at the March 30th Council Workshop. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for 04-5, for Sunshine Park Ball Field Lighting. Respectfully submitted, ~/~ Todd J. Haas Attachments: Resolution Construction Estimates Park Dedication Fund Balance ,) cc: Jim Lindahl, Park and Recreation Commission Chairman , ,_/ \ '- ) \ 'oj CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 04-5 ,FOR SUNSHINE PARK BALL FIELD LIGHTING . WHEREAS, pursuant to Resolution No. 022-04 , adopted by the City Council on the 20tli day of January , 2004, Wunderlich-Malec has prepared final plans and specifications for Project 04-5 for Sunshine Park Ball Field Liqhtinq . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of March , 2004 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 1 :30 p.m. ,April14 , 2004 at the Andover City Hall. MOTION seconded by Councilmember ' City Council at a reqular meeting this 16th Councilmembers voting in favor of the resolution, and Councilmembers and adopted by the day of March , 2004 , with voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk \ '_ .I ,- \ \ J .~ , J , / Sunshine Park, Andover Minnesota Revised Construction Estimates for the four Softball fields. Estimate # 1 Recreational level of play, 30 FC infield, 20 FC outfield. Includes; 70 foot tall poles, Mid level glare and spill lighting control, 10 year warranty, conduit, wire and service upgrade. Assumed utility company charges. Total Construction Estimates for alternates. Altemate # 1 Power provisions for future score boards, A. Estimate is qualified by the following. 1. Provivions include conduit, wire, junction boxes, controller receptacles and new 120 volt circuits. 2. Wire cost has been increased by 30% due to current cost spike. Alternate # 2 Empty conduit provisions only for future score boards. Oti-5 March 11, 2004 $283,000.00 $15,000.00 $298,000.00 $22,800.00 $3,200.00 \ \ J ...~ I ''.J '\ Fund Balance, December 31,2003 Additional Revenues Anticipated Park Dedication Fees PIR Advance Capital Projects Levy for Park Improvements Total Funds Available Projected Commibnents #02-02 Sunshine Park Picnic Shelter #02-06 Wild Iris Improvements #02-07 Hidden Creek North Park #02-08 Strootman Park #02-43 Sunshine Park Lights #03-01 Prairie Knoll Park Woodland Estates Park #03-99 Annual Miscellaneous Projects Lights - Eveland Fields Security Lights - Terrace Park Football Goal Posts - Prairie Knoll Park Total Dollars Allocated for Park Projects CITY OF ANDOVER Park Improvement Fund Project Commibnent Listing December 31,2003 Budget $ 210,000.00 367,000.00 20,000.00 $ 597,000.00 Park Improvement Funds Available For Future Projects: 3/1212004 2003 Park Improv 4th Qtr Actual $ 104,766.49 104,766.49 Carryforwardsl 2003 Adjustments Actual $ 19,947.00 $ 18,006.55 16,093.95 23,142.59 6,666.49 1,014.48 935.62 4,343.23 8,600.00 223,870.82 (53,750.00) 91,172.60 300.00 (15,023.00) 15,529.57 2,523.00 2,529.23 2,500.00 3,727.23 10,000.00 $ (1,206.94) $ 383,336.30 10,000.00 Reserved Amount 1,940.45 222,077.40 300.00 234,317.85 $ (129,551.36) Add Back: Due to PIR Fund $ 150,000.00 $ 20,448,64 / Ant",ul1 t (!Vitl'/a h I~ c...$ ~ D~t:e...~r 3IJ:eo~ {;" L-ts:e i!i fa~ r"'prove"~1S CITY OF NDOVE DATE March 16,2004 ITEMS GIVEN TO THE CITY COUNCIL )> The Connection )> Location Map of MSA Segments Recommended to be Removed & Segments to be Designated PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK yOU. G:IDATAISTAFF\RHONDAAIAGENDAICC LIST-doc