HomeMy WebLinkAboutCC January 6, 2004
1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
FROM:
John Erar, City Administrator
Will Neumeister, Community Development Director
City Council
Don Olson, Building Official P.D.
TO:
SUBJECT: Follow up inspection ofthe residence owned by Daniel J. White
located at 1049 Andover Blvd, NW, Andover, MN 55304
On December 31, 2003 with the assistance from the Anoka County Sheriff Department, Will
Neumeister, John Sevald and Andy Cross, we completed a follow up inspection from the
compliance order that Dave Almgren (retired Building Official) ordered on June 2, 2003. (See
attached compliance letter).
Due to the lack of effort by the property owner to comply with the June 2nd compliance order, I
recommend that we forward this to the City Attorney for proper legal action.
The following is a listing of code deficiencies that I observed while out at the site on 12-31-03,
Structural Conditions: There are a large quantity of asphalt shingles missing from the roof,
the shingles are curled up and show that they are beyond their useful life. The rafters show
signs of decay due to the missing shingles. The holes in the roof have allowed the rain and
snow to leak into the structure and may have deteriorated the attic insulation and interior
ceiling and walls of the building. The roof shows only two attic vents, which' is not the
required amount of ventilation. The siding consists of rolled asphalt, which has a number of
holes in it, which birds use for nesting in the summer (something I had observed last year).
Because of these holes, rain and snow can get in and run into the wall cavities, which now
show signs of rotting due to moisture damage. All of the doors and windows display signs of
deterioration along with some broken windows, The windows and doors would need
replacement. The foundation at grade level shows signs of settling and rotting and the front
concrete stoop has collapsed. This structure without a sound foundation is structurally unsafe
for human occupancy.
Heatin!?:: There was no heat coming from the building chimney flue concluding that there is
no heat in dwelling. There could not be any sanitary facilities working due to no running water
in facility,
Asbestos tile and lead paint abatement: Due to the age of the property, (built in 1925) it may
have lead paint and asbestos floor tile (which were the comnionly used products at that time),
The house would need to be checked by the Minnesota Pollution Control Agency (MPCA), and
a permit obtained before demolition of the structure.
Sl\NDbVE~
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO:
Mayor and Councilmembers
John Erar, City Administrator1~ 1
Will Neumeister, Community Development Director ~
Don Olson, Building Official JCt>.
CC:
FROM:
SUBJECT: Council Update on 1049 Andover Boulevard (Dilapidated Old Train Station)
DATE:
January 6, 2004
INTRODUCTION
Some time ago, Council asked for an update on the condition of the old train station located at
1049 Andover Boulevard. This report provides a brief commentary on the recently observed
conditions of the building and site,
DISCUSSION
Staff visited the site with the assistance of the Anoka County Sheriffs Deputies on
Wednesday, December 31, 2003. The attached photos show what was found. The City
Building Official has written a report to summarize what he observed regarding the structural
conditions of the buildings. The City Code Enforcement Officer has indicated that the property
is in violation of the zoning ordinance regulations prohibiting: A.) Junk Vehicle Storage; B.)
Abandoned Vehicle Storage; and C,) Exterior Storage of Materials, The Code Enforcement
staffwill begin taking action on these immediately.
ACTION REQUESTED
Staff would like the Council to discuss the various options available to abate this dilapidated
structure at the January 27, 2004 workshop, State Statute Chapter 463 has been attached to
inform the Council of some of the options that may be available.
Respectfully submitted,
bdI~~
Will Neumeister
~~ DR., ."
Don Olson
Attachments
Condition of Structure Report - Don Olson
Compliance Order (from Dave Almgren) - June 2, 2003
Chapter 463 of State Statutes (allowing for abatement of hazardous buildings)
Photographs of Conditions at 1049 Andover Boulevard
City of Andover, MN
Proposed Crossover Refunding of
$6,055,000 G.O. Tax Increment Bonds, Series 1995D
Crossover Escrow Fund Cashflow
Cash
Date Principal Rate Interest Receipts Disbursements Balance
03/01/2004 0.31 0.31
08/01/2004 59,043,00 0.900% 222.74 59,265.74 59,265,63 0.42
02/01/2005 4,200,740.00 1.170% 45,378.33 4,246,118.33 4,246,118.75
Total $4,259,783.00 $45,601.07 $4,305,384.38 $4,305,384.38
Investment Parameters
}'lY~S.I1!I"I1!},1()d"',[t>Y,.Q!~"-",~SeclIfi.ti~s ]
1JE!'!.1I1t.illyeslInent)'ie1.<!lllr~~t._
Securities
.-------..--.--...-....-..-----.----
Bond Yield
~ash De,!,()~it_.._.__,.,...~..,..,.,~_._~....
Cost of Investments Purchased with Bond Proceeds
-----------.---...-- -------------,--...----- ---- ---------,-...
Total Cost oflnvestments
0.31
____ - -----0"'-_.-.,-,--."..".........-.....-.------ . _ __._________.____._____..___.___
.,..___ . .m~_. ..m n.....'!,?59, 7~:.o.Q
........,.,_ __~ ,. ..$~,2.5.5l' 78~:.3.1.
. ..Jl~,170,.!.?~c~
",.(~~659.671
TllI~et_~().S!.()!l()yestll'ents~~Il<l.Xi"'-lI. __no
Actual.!,osit~~-,,~.l"-,,-g~tive) arl>i.1,!:"'g,,__~..~__
X!",d to Rece.ip.!..~......__.__~__...........__~.__._.
XieldJ-"!~!>itJ:"!\".!'urp-"s,,,"--.__... ._~_._~._
1.1738590%
... -----~-,-,------ ----- - - --------.......-- -----~-------------,,-,-,-- --,._---_._-----,-----,.,-~--
3.5397977%
State and Local Government Series (SLGS) rates for
12/29/2003
03 xover of 50r 95D $6.05 I SINGLE PURPOSE I 1/ 212004 I 2:54 PM
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 5
City of Andover, MN
$6,055,000 G.O. Tax Increment Bonds, Series 1995D
Total Refunded Debt Service
Date Principal Coupon Interest Total P+I Fiscal Total
08/0112004 109,775.00 109,775,00
02/0112005 109,775.00 109,775.00 219,550,00
08/0112005 109,775.00 109,775.00
02/01/2006 425,000,00 4,800% 109,775.00 534,775.00 644,550.00
08/01/2006 -------~-_._------- ., .......___~_,..."..~,?_'51~,Q()_ .. ...._-_....~~,~~()()-- -.--...-.--.----
---_._-_._~._._- _'-_.'0'__""'---'--
02/01/2007 450,000.00 4.900% 99,575,00 549,S7S.00 649,150.00
08/01/2007 88,550.00 88,550,00
02/01/2008 475,000.00 5.100% 88,550.00 563,550,00 652,100.00
08/01/2008 76,437.50 76,437.50
02101/2009 ........____~(),OOO,QQ_ 5,200% ._....~,,,~7~~()__,_._...,_,,...,",,_,,.576,_"~ 7 .50____ ... .....,.~.5:?,87~ll().
------.-.-...--.--.. ----- ------------
08/01/2009 63,437.50 63,437.50
02101/2010 525,000.00 5.300% 63,437.50 588,437.50 651,875.00
08/0112010 49,525.00 49,525.00
02101/2011 575,000.00 5.400% 49,525.00 624,525.00 674,050.00
08/01/2011 ----------,._-_.'"...-,. .3",()()(),QQ____ __.__.~.4,()0.Q:()0 -. -- --- --------."-.-------.-----
----.-.--.----.- -----_._------~---_.-
0210112012 600,000.00 5.500% 34,000,00 634,000,00 668,000.00
08/0112012 17,500.00 17,500.00
0210112013 625,000.00 5.600% 17,500.00 642,500.00 660,000.00
Total $4,175,000.00 $1,297,150.00 $5,472,150.00
Yield Statistics
~v~age Lif"-__._...__.__..__...........
.'Yei~ted~v"-f3I!,e_Ma11II:i~.(!'''!~''''i~)_._~
Av"11Ig"-.~()UJl()Il_...._..........._.,.....___.__._...
5,713 Years
__._____~._.___.._,____,_,.,__,.___.,.,_,_____,_________m_...__________ ___ _"_'___..___,_....____.__..____
5,713 Years
.__.__...______ - - n_ _ ____.._ .._'.____.___..._...._.__
5.3616036%
Refunding Bond Information
~f\ll111i-".g'p~te.d..~~te.._.___~____
Refunding Delivery Date
3/0112004
-_...__._-,.,---~~--~-
3/01/2004
$or 95D $6,055K GO Tax In I SINGLE PURPOSE I 1/212004 I 2:54 PM
Ehlers & Associates
Leaders In Public Finance Since 1955 Page 4
City of Andover, MN
Proposed Crossover Refunding of
$6,055,000 G.O. Tax Increment Bonds, Series 1995D
Debt Service Comparison
Date
03/01/2004
08/01/2004 59,265.63
02/01/2005 71,118,75
08/01/2005 71,118.75
....<>~{<>.lgooii~_.....??1,118. ~?_.___
08/01/2006 66,198,75
02101/2007 561,198.75
08/01/2007 60,135.00
02101/2008 570,t35.00
._Q~{Q!{~QO~_......?~,995.0<>"...._~_.
02/01/2009 577,995,00
08/01/2009 44,595.00
02/01/2010 584,595.00
08/01/2010 35,280.00
__O~OI!~.Ql.1._._iil?,?~<>':'Q~._.._..___.
08/01/2011 24,405.00
02101/2012 619,405.00
08/01/2012 12,505.00
02101/2013 622,505.00
Total P+'
PCF
Existing DIS Net New DIS Old Net DIS
Savings Fiscal Total
(59,265.63)
(4,246,118.75)
Total $5,199,849.38 (4,305,384.38)
PV Analysis Summary (Net to Net)
Qr<ls.s!'Y.I:>.elJtS"-rvice.~a."iIlgs._._._...
~~R"'S_ash!o."'S-"".iIl~,@U.J86'l:S>C~.cL___......
.c-"Il.ti.llg."llCr-"r_lt.-"llll<!ilJg.~ount .._.....___..
Net Present Value Benefit
----..-------------..---.--.---...------------...---.-----.--------
.~e~.!'y.llenefitL~,I}?,<>.QOlt"fund,,<!.J.'!!!1-"iJl.aI_
~et PYll"Il"fi!.L.~:!,~~?'<>.OO RetiJI1.~iIl.g.Principal
Refunding Bond Information
109,775.00
4,284,775.00
109,775,00
109,775.00
71,118.75
.. ....._".,..,.".__.551,11.8}5
66,198.75
56t,198.75
60,135.00
570,135.00
.._.~_...._5l,29.?:QQ..
577,995,00
44,595.00
584,595.00
35,280.00
................_.__~~2,?~'OcOO_
24,405.00
619,405.00
12,505,00
622,505,00
$4,394,550.00 $5,289,015.00
It"tiJI1.dill!l_J?-"~~.J:)~._____...........____~__._~_...
Refunding Delivery Date
03 xaver of Ser 950 $6.05 I SINGLE PURPOSE I 1/212004 I 2:54 PM
109,775,00
109,775.00
t09,775.00 38,656.25
..._....?~<I,~Z.?:O_O"".(I..I!,~.43.J.s2.
99,575.00 33,376.25
549,575.00 (11,623,75)
88,550.00 28,415.00
563,550,00 (6,585.00)
..__..}.6.,<I~50 _._.~~J<I"2:50...
576,437.50 (1,557.50)
63,437.50 18,842.50
588,437,50 3,842.50
49,525.00 14,245.00
",.~~,5l5cQQ....__._2'-24?:O<>....
34,000.00 9,595.00
634,000.00 14,595.00
17,500,00 4,995.00
642,500.00 19,995.00
$5,472,150.00 $183,135.00
..2PI2:?Q
21,752.50
21,830.00
21,885.00
22,685.00
_~,<I.~O,.oO.
24,190.00
24,990,00
., ,.....,.._....!51,53Q:.l!!
,., .,.,.._15 t,530:.~!.
....... _____.......... .n......._.!~O L!,~.
_~__...___.~ . .",. ..._.$!??,-7l~:5,<>,
3.658%
-----------.-.-......-
3.523%
3/01/2004
----.-----'-----,.,..--.-----------.----.---.--------.------------------"-""~---_..._"
3/01/2004
Ehlers & Associates
Leaders In Public Finance Since 1955 Page 3
59,265.63
71,118,75
7t,1I8,75
."_ ___..~~Q,O.()(),()()..._._...__.2:050% ....~_".",.",..Z.I,ll~:??.__...
66,198.75
66,198,75
60,135.00
510,000.00 2.800% 60,135.00
...___._._...______.._....''_..''''.._'.._..5.~,.9.9.?:(}()
525,000.00 3,200% 52,995.00
44,595,00
44,595.00
35,280.00
_3, 750'l!,>...~.....}.?,:!.~Q.00,"
24,405,00
24,405.00
12,505.00
12,505.00
$864,849.38
59,265,63
71,118.75
71,118.75
....5...51.!l~:Z.?.....__.".,".,"",~~2,~7 .5Q.
66,198,75
561,198.75
60,135.00
570,135.00
..~?~,~.9.?.00 _
577,995.00
44,595.00
584,595.00
35,280.00
."."". ..._.",..".~.!,?,280,O'O' _..."'"..,",.."_"'_.~?O,?~O.OO
24,405,00
619,405.00
12,505.00
622,50S.00
$5,199,849.38
City of Andover, MN
Proposed Crossover Refunding of
$6,055,000 G.O. Tax Increment Bonds, Series 1995D
Debt Service Schedule
Date
03/01/2004
08/01/2004
02/01/2005
08/01/2005
02101/2006
-------,-------,--_...._--
08/01/2006
02101/2007
08/0112007
02101/2008
08/01/2008
-,-,._-----~---_.,",.__.,-,--,._,--
02101/2009
08/01/2009
02/01/2010
08/01/2010
.._0210 tI2Q.I.L. ... ."._..._.?~,OOO.OO_.
08/01/2011
02/0112012
08/01/2012
02/01/2013
Principal
Coupon
Interest
495,000,00
2.450%
540,000,00
3.450%
595,000,00
4,000%
Total
610,000.00
$4,335,000.00
4,100%
Yield Statistics
Bond Year Dollars
--,-----,--,--,---_.__._~ ,...----.------------ - - ---- .... -----.-----
~v.e!.~e_lci~__". ""'"'..,."'......"........_...,."..__._
.A ve~~.<::.OlJI'()Il......,"",. .___.__..__....."______."..
"J:::l."!,.i11!<,!"'.t Co"t.@<;) ..__...__._.. ...____.. ".____..._..
,.!l1l."}nterest Co,,!QI<:;L.~_._..... . ._____.. .. "., __.._"_........_.
A()Il.~..Yieldfor Arbi~e.(>,1J!I'(),,"'...____ ........__.__.__.."____..
A1li11clllsj\'~.<:;()st(~C)___..........____ " _" ....._........
Total P+I
Fiscal Total
130,384.38
627,397.50
630,270.00
630,990,00
629,190.00
643,810.00
635,010.00
.._g4,~~..8J.?
5,605 Years
----'-----'..-------.--.--,---..-..--..-----
3.5592340%
-----------,--,----------
3.7197978%
- --- .. -"'" .....-..-- ---------.---.........---------------- - ._--------_.,-,~-
3,7210513%
------------_._----,.,-_.._-------_.~._.._."..._"._._- --------,._-_._.~
3.5397977%
--...- -.-.---.--.--...-....---.-.--.------------...""-----...---- ,-----...-...-......---------
3.88S5132%
--------.---,-,.-.....-.-..--------.-.----.- -,.. -."......"--.-.-------.,-.----
IRS Form 8038
Net Interest Cost
-_.._------~----,_._...__._---_.._-_._-----,_.._._-_..--_..._._--~_._-_..__..
Weighted Average Maturity
03 xaver of Ser 95D $6.05 I SINGLE PURPOSE I 1/212004 J 2:54 PM
3.5592340%
---.----...,.---.------.-...--.---.
5.605 Years
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 2
City of Andover, MN
Proposed Crossover Refunding of
$6,055,000 G.O. Tax Increment Bonds, Series 1995D
Sources & Uses
Dated 03/01/20041 Delivered 03/01/2004
SOURCES OF FUNDS
Par Amount of Bonds
. . $4,335,000,00
TOTAL SOURCES
$4,335,000.00
USES OF FUNDS
TotaIUnderwriter's[)iscount (0,900%)
Costs of Issuance
_n_n_ _____ __ ,._.""'0''''._''0''._0
_~~~~it t~gE~~,~~~~~__~.~~~~".~~!!,~ ____",_" _~_______
~oundinlli\rnount ,.
39,Ot5,OO
.. .. 3S,000,00
4,25J283.dl
.1,201.69
TOTAL USES
$4,335,000,00
03xover of Ser 950 $6.05 jSINGLE PURPOSE I 1/212004 I 2:54 PM
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 1
Resolution No.
Council Member
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$4,335,000 General Obligation Tax Increment Refunding Bonds, Series 2004B
A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), has heretofore
determined that it is necessary and expedient to issue the City's $4,335,000 General Obligation Tax
Increment Refunding Bonds, Series 2004B (the "Bonds"), to refmance through an advance refunding
of the $6,055,000 G.O. Tax Increment Bonds, Series 1995D; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in RoseviIIe, Minnesota ("Ehlers"), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475,60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota, as follows:
1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2. Meeting: Proposal Opening. The City Council shall meet at 7:00 p.m. on February 17,2004, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted,
Dated this 6th day of January, 2004.
City Clerk
Ehlers Contacts:
Financial Advisors:
Mark Ruff(651) 697-8505
Todd Hagen (651) 697-8508
Diana Lockard (651) 697-8534
Debbie Holmes (651) 697-8536
Connie Kuck (651) 697-8527
Bond Analysts:
Bond Sale Coordinator:
The Official Statement for this financing will be mailed to the Council Members at their home address for
review prior to the sale date.
City of Andover, Minnesota
Pre-Sale Report: TIF Refunding Bonds
January 6, 2004
Proposed Issue: $4,335,000 General Obligation Tax Increment Refunding Bonds, Series 2004B
Purpose: To refinance through an advance refunding of the $6,055,000 G.O. Tax
Increment Bonds, Series 1995D. The 95D bonds are callable on February 1,
2005.
Term/Call Feature: The total term of the Bonds will be nine years, through February 1,2013. The
Bonds will be callable on February 1,2011.
Rating: The Bonds are expected to be rated by Standard & Poor's at an "A+" level.
Funding Sources: It is expected that a tax increment will pay for the debt service for the Bonds.
Bank Qualification: Due to the expected issuance of the proposed recreational facility bonds, it is not
expected that the bonds will be bank qualified.
Discussion Issues: The 95D Bonds being refunded carry interest rates of 4.8% to 5.6%. The present
value savings of the refunding portion is expected to be around $150,000, after
all fees and expenses. This savings is approximately 4% of refunded principal.
Schedule:
Pre-Sale Review:
January 6, 2004
Week of February 2,2004
Week of February 9, 2004
Distribute Official Statement:
Conference with Rating Agency:
Bond Sale &
Pledge Agreement Approved by TIF
Governing Body
Estimated Closing Date:
February 17,2004
On or after March 1,2004
Attachments:
Sources and Uses of Funds
Proposed Debt Service Schedule
Resolution Authorizing Ehlers to proceed with Bond Sale
City of Andover, MN
$1,700,000 G.O Capital Improvement Bonds
Series March 1, 2004
Purpose Two
Net Debt Service Schedule
Date
03/01/2004
08/01/2004
02101/2005
08/01/2005
O?!QII2(jQ6_______!J(),_0_0Q,0(j ,_ ,,__1:Q5()'Jf"-
08/0112006
0210 lI2007
08/01/2007
0210 lI2008
08/01/2008
- --- ----...."-"..-...-------..--.-"---------."..-..."----------.-
02/0t12009 130,000.00
08/0112009
02/01/2010
08/0112010
_(j2!0}~2()lL_________13~!QQ~0() ___, ,_~}~Q~_
08/0 lI20 11
02101/2012
08/0ll2012
02/01/2013
08/01/2013
----'---,.,-_.,,-'-~--~-----------,---_.-
02l0t/2014 155,000.00
08/01/2014
0210112015
08/0112015
n_()2I.()19()}6~_____16.s))0(),QO _on ~:~5(j'Y'-
08/01/2016
0210 t120 17
Total
58,487,92
31,902_50
3}!9()~"~()
30,672.50
30,672,50
29,202.50
2.800% 29,202.50
______.______~?,~~25_0
3.200% 27,45250
25,372.50
25,372.50
23,130.00
n~,_I~(j:OO
20,598.75
20,598,75
17,798.75
4,200% 17,798,75
___ ________________I~,?~~. 75
4.350% t4,753.75
11 ,382.50
11,38250
7,82250
_ __?,8~250
4,068,75
4,068.75
$546,802.92
Principal
Coupon
120,000.00
2.450%
125,000,00
130,000.00
3.450%
140,000.00
4.000%
145,000.00
160,000.00
4.450%
175,000.00
$1,700,000.00
4.650%
03 net cash of Ser 97 $2. I New Money 112/1212003 I 9:46AM
Interest
Total P+I
58,487.92
31,90250
______}51,9lg,.5Q_ ____________
30,672.50
150,672.50
29,202.50
154,20250
___ " _ ___2.7,:!g:5()_
157,45250
25,37250
155,372.50
23,130.00
__" ____!5_8}3.(),OO
20,598,75
160,598,75
17,798.75
162,798_7S
___ __~~,.?.s3. 7~__ _______,_
169,753.75
11,382,50
171,38250
7,822.50
-'.:72,822:5.Q___
4,068.75
179,068.75
$2,246,802.92
(58,487,92)
CIF Net New DIS
Fiscal
Total
31,90250
_____!_51.2()~:~.<J... __183~()~_,_()()
30,672.50
150,672.50
29,202.50
154,20250
__ __.1Z,~2.5o.__ __ ______n
157,452,50
25,37250
155,372.50
23,130.00
___ 15~,_~~Q:<J()__ ,___._181,~~0~0_0
20,598.75
t60,598.75
17,798.75
162,798,75
_______._____...!:!,?~. 75.._ ________ _.____
169,753.75
11,38250
171,382.50
7,822.50
,_ n u ________!_?~,8225()___18(),li.45,OO
4,068.75
179,068.75
$2,188,315.00
(58,487.92)
t81,345.00
183,405.00
184,905.00
180,745.00
181,19750
180,597.50
184,507.50
182,765.00
183,13750
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 10
Andover EllA, MN
$2,350,000 Public Project Revenue Bonds, Series 1997
Total Refunded Debt Service
Part 2 of2
Yield Statistics
~y_~~g~_!:~f~~__"______~_,____,_.._~_~ ____.___~~'__~___,___~_~____,__,________,.".,_____,_,."_______",__.______,_
.'\\'~_i~te~_,..:"~e_l\1atuzitr (par IlllSis)_____________________________________________________
_~~~_~_g_~!:!p.,~~__._~__~_,_____,____~_________,__,_,___---_.._---------'-'---'----_._-~-----".,---_.._,.,-
8.078 Years
------------,.,--.-------.-.-------..-".---
8,078 Years
-----------.--------------"..-.-
5_7979569%
-- ------.--------....-.----....-----....
Refunding Bond Information
~efun<li~~Jla.te.<!I;>~t"___________
Refundin~ Delivery Date
3/0112004
, .-------..--.-.---...-------.--
3/01/2004
Ser 97 $2,350K Pub proj R I SINGLE PURPOSE I 1211212003 I 9:46 m
- - -- - - - --
- - --
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 9
Andover EDA, MN
$2,350,000 Public Project Revenue Bonds, Series 1997
Total Refunded Debt Service
Part 1 of2
Date
06/01/2004
12101/2004
02/01/2005
06/01/2005
J2/0Y?O()5., ".______._,<J02()()():OO.
02/01/2006
06/01/2006
1210112006
02/01/2007
06/01/2007
-"'-"'--'-'--~'-"" ._-~._.._-"'--_._------,-~---
12/01/2007 110,000.00
02/0112008
06/01/2008
12/01/2008
02101/2009
_"0_'. ___________.__~_.__.__ _~_______,___
06/01/2009
12/01/2009
02/01/2010
06/01/2010
._13/()lt~()lO....._.____.!5.0,-(j()(),o().. _........,_5,.?g()~_
02/01/2011
06/0112011
12101/2011
02/01/2012
06/0112012
_.._______m .____._.___,_,_,_~_,____._,_ ___~_____.__._ ____
I2IOt/2012 180,000,00
02/01/2013
06/01/2013
12101/2013
02101/2014
-----...-----...-----......---,------.-------- .----- ---. ----.------- ----------...------...
06/0112014
12101/2014
02/01/2015
06/01/2015
12/01/2015
---.......--------.--.-.......--
02/01/2016
06/01/2016
12/01/2016
02/01/2017
Principal
Coupon
80,000,00
5,200%
Interest
58,370,00
58,370.00
Total P+I
58,370.00
138,370,00
Fiscal Total
5.300%
-_._,.,.,-,-------,--~------_.-
56,290,00
. ._.5.6,292:.0ll._..
196,740,00
56,290.00
14ii,~O.00 ____...___,.".
5.400%
53,905.00
53,905.00
202,580.00
100,000.00
53,905.00
153,905.00
5.450%
____..?1'-205:()()__".,....
51,205.00
207,810.00
.__.,5,.1 ~O?:OQ.__
161,205.00
5.500%
48,207.50
48,207.50
2t2,410,OO
120,000.00
48,207.50
168,207.50
135,000,00
5.600%
44,907.50
44,907.50
44,907.50
179,907.50
...,,~16,~15cOO_
5.750%
41,127.50
.__4-',127.52.._____
36,852.50
36,852.50
224,815.00
41,127.50
191,1~?.20..____.___
232,255.00
165,000.00
36,852.50
201,852.50
5.800%
~~,l()!J?._
32,108.75
238,705.00
. ._ }221()8,.7.5_.
212,108.75
5,850%
26,888.75
26,888,75
244,217.50
195,000.00
26,888.75
221,888,75
220,000,00
5,850%
21,185,00
21,185.00
21,185,00
241,185.00
..",?4!,?.?7"50
_..~40,002:00___.
5.900%
14,750.00 t4,750.00
. ,....14, 7.5.(j,QQ._.___. ___.~54,'7?():QO__..____
262,370.00
5.900%
7,670,00
7,670.00
269,500.00
260,000.00
7,670.00
267,670.00
275,340.00
Total
$2,045,000.00
$986,935.00
$3,031,935.00
Ser97$2,350KPubProjR I SINGLE PURPOSE 112/1212003 I 9:46AM
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 8
City of Andover, MN
$2,195,000 G.O. Capital Improvement Plan Bonds, Series March 1,2004
(Proposed Net Cash Refunding of $2,350,000 Public Proj Rev Bds, Ser 97 by City)
Purpose One
Debt Service Comparison
Date Total P+I Net New DIS Old Net DIS
12/0t/2014 241,185.00
02/0112015 .236,05375 236,053}5
06/0112015 14,750.00
08/0112015 11.158.75 11,158,75
t2/0112015 254,750.00
02/01120t6 246,158,75 246,158.75
06/0112016 7.670,00
08/0t/2016 5,812,50 5,812,50
12/0t/20t6 267,670.00
02/0112017 255,8t2.50 2S5,812.50
Total $2,913,112.50 $2,913,112.50 $3,031,935.00
PV Analysis Summary (Net to Net)
Q~~~,~,-~.Y~~--~~~~~~~~~~,-,."--------,,,,,-"
l'le~,l'y'c:ashQ~,!~v~.@~~Z~<;o{~q
.g_t:)!I~&~~9:_~~,~!'_l!l1d~~t~ount _____
Net Present Value Benefit
------...---------.-..----------------------..--
Part 2 of 2
Savings
241.18S,OO
(236,05375)
14,750,00
(11,158.75)
254.750.00
(246.158,75)
7,670,00
(5,812.50)
267,670.00
(25S,8t2.50)
$118,822.50
Fiscal Total
10,262,50
12,182.50
13,71S,OO
, . _____._104,4~~34
..___.1g~.438,3~.
853,10
-----.--.-----.-
.___$.!!l~,2ilc~.
l'<etl'y..~.'l"Et.!.g045.'.()()0 Re~ded Pri~.ci)la1......,"_.. __.........__........___. ...____....___ ,. ___...._...
,l'<etJ'.Y..~e-""fit 1_~:!"I92,'O.!lQ Refun..'!\n.g.l'.riI1c.ip,al__ ,.. .....__........ __.__.....___..~__.___.....____......
Refunding Bond Information
.R.efunding.J:)a~e.d_Il.~te.._
Refunding Delivery Date
03 net cash of Ser 97 $2, I Ref 97 $2,350K I 1211212003 I 9:46 AM
5,149%
---------_..._,-------,.~-_._-
4,797%
----.....'...---------".......-------..----"'-
3/0t12004
-------_.._,,,-------
3/0112004
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 7
City of Andover, MN
$2,195,000 G.O. Capital Improvement Plan Bonds, Series March 1,2004
(proposed Net Cash Refunding of $2,350,000 Public Proj Rev Bds, Ser 97 by City)
Purpose One
Debt Service Comparison
Date
03/01/2004
06/0112004
08/01/2004
12/01/2004
~2121122_0_5 __~________!~08~.()0_
06/01/2005
08/01/2005
12/01/2005
02/01/2006
06/0112006
."," .. ._,-,-------~-------~--,---_.._-,-------_.~-
08/0112006 38,826,25
12/01/2006
02/01/2007
06/01/2007
08/01/2007 _ __________,___~}.d56-2.5
12/01/2007
02/01/2008
06/0112008
08/01/2008
12/0112008
----------------"-__._".0'_____._-- _____ _ _______'__...._."....._.....__.________,______
02/01/2009 170,536.25 170,536.25
06/01/2009
08/01/2009
12/01/2009
_..o~01/2.2}_2_____~_----'~,~T(;,2.5 ______________!ll~}7(;:2..s_
06/01/20tO
08/01/2010
12/01/2010
02/01/2011
06/01/2011
.___...___."_,__._,,_.__.________ __________.______""__._ ___ ____ _____"______ 0'.____---.-....-- .__ _________
08/01/2011
12/0112011
02/0112012
06/01/2012
08/01120t2
----.------.-.'--.....
12/01/2012
02/01/2013
06/01/2013
08/01/2013
12/01/2013
---......----.-----.-.-- -----_._----~---,--- ... --..,.,....--.--.--.--
02/01/2014
06/01/2014
08/01/2014
58,370.00
(34,237.50)
138,370,00
n ___________ (1(;I,085.:ooJ_________ I~4.~750
56,290_00
(40,005_00)
146,290,00
(155,005.00) 7,570_00
n_ ___~3.,90~,20~___ ___ _53,9()~:00____________
(38,826,25)
153,905_00
(158,826.25)
51,205_00
_ Q?,~_56--=-2.52__ _,_ _ ____
161,205_00
(167,356.25)
48,20750
(35,536.25)
_ __ '-6.8,2.27~5.Q_____~______________
(170,536.25) 10,34250
44,90750
(33,376.25)
179,907_50
,_____________,__,_ _,(183dZ(;:~L__________ ___~,2_(;2.:~2
41,127.50
(30,788,75)
191,127_50
(190,788_75)
__ _, }~8g..s.Q.______
(27,788_75)
201,85250
(202,788-75)
32,108.75
J2.4,2.~8-75L__~__________
212,108_75
(209,288.75)
26,888_75
(20,403.75)
_________..2.2.1,~~~:75___~_____~I,888, ~______________
(220,403-75) 7,970,00
21,185_00
(16.053_75)
Total P+I
Net New DIS
Old Net DIS
58,370-00
34,237.50
34,237.50
138,370,00
_-'-61,2~~_Q2___
56,290-00
40,005-00
40,005-00
146,290-00
155,005-00
155,005_00
38,826,25
153,905-00
158,826.25
158,826.25
51,205_00
_______3.Z}56~2~ __
161,205_00
167,356,25
167,356,25
48,207.50
35,536.25
35,536.25
___-'6.~20Z:.5Q_
44,90750
33,376.25
33,376.25
179,907.50
41,127,50
30,788-75
30,788,75
191,127.50
190,788,75
190,788-75
__ _}61152:~ll._
27,788.75
27,788-75
201,852.50
202,788-75
202,788,75
32,108,75
____ 24,288.7.5___________ ____ 24,2_88. 75___
212,108_75
209,288_75
209,288_75
26,888.75
20,403-75
20,403_75
220,403,75
220,403.75
2t,185-00
16,053-75
16,053_75
03 net cash of Ser 97 $2, I Ref97$2,350K [12/1212003 I 9046AM
Part 1 of 2
Savings
Fiscal Total
10,157.50
7,697,50
10,677.50
8,127-50
10,640_00
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 6
City of Andover, MN
$2,195,000 G.O. Capital Improvement Plan Bonds, Series March 1,2004
(proposed Net Cash Refunding of $2,350,000 Public Proj Rev Bds, Ser 97 by City)
Purpose One
Net Debt Service Schedule
Part 2 of 2
Date
12/0112014
02/01l201S
06/0112015
08/0112015
12/01/2015
02/0112016
Principal Coupon Interest
. 220,00000 4.450% 16,053,75
tl,t58,75
235,000,00 4.550% 11,158,75
Total P+I
Net New DIS
Fiscal
Total
236,053.75
236,053,75
252,107,50
tl,158,75
tl,158.75
246,158.75
246,158,75
257,3\7.50
12101l20t6
02/01/2017
Total
250.000.00
$2.195,000.00
4,650%
5,812.50
$718,112.50
255,812.50
$2,913,112.50
255,812.50
$2,913,112.50
261,625,00
03 net cash of Ser 97 $2, I Ref 97 $2,350K I 1211212003 I 9:46 AM
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 5
City of Andover, MN
$2,195,000 G.O. Capital Improvement Plan Bonds, Series March 1,2004
(Proposed Net Cash Refunding of $2,350,000 Public Proj Rev Bds, Ser 97 by City)
Purpose One
Net Debt Service Schedule
Date
03/01/2004
06/01/2004
08/01/2004
12/01/2004
02/01/20Q~._._.___..._..._!20,000,OO _ __._. .1,8Q.0'll"___
06/01/2005
08/01/2005
12/01/2005
02/01/2006
06/01/2006
~-_._--~--_.__._-
08/01/2006
12/01/2006
02/01/2007
06/01/2007
.Q~f()l!~OOZ._______________",,_ ._" _. '.'______ ____,}Z,~~:~5__
12/01/2007
02/01/2008
06/0 t/2008
08/01/2008
12/01/2008
---------------"~-_._"-
02/01/2009
06/01/2009
08/01/2009
t 2/0 1/2009
__Q~Q1/20.1Q___15.Q,Q.00.:OO_ , ., }:~~Oo;"_____.l3JZ.?2~
06/01/20tO
08/01/2010
12/01/2010
02/01/2011
06/01/2011
---"--,-------------------."..-----..-.-..".------..-------.-------
08/0 t/20 11
12/01/2011
02/01/2012
06/01/2012
__Q~!Q.l!~Q.l~________.________________________ _._.___:!~~88.,75________:!~~~8}~_._._. .., ,....__1<1,288J5...._________
12/01/2012
02/01/2013
06/01/2013
08/01/2013
12/01/2013
-------,-,------~----,--,---~~._-- ----------_._-------,----~------~--,--~
02/01/2014 200,000.00
06/01/20t4
08/01/2014
Principal
Coupon
Interest
34,237.50
Total P+I
34,237.50
..~I,Q!l.~:.QO___ ______J61,085"QQ___
40,005.00
40,005,00
115,000,00
2.050%
40,005.00
38,826,25
120,000.00
2.450%
38,826.25
130,000.00
2.800%
37,356.25
35,536.25
135,000.00
3.200%
35,536.25
33,376.25
30,788. 75
160,000,00
30,788. 75
3,750%
27,788.75
t 75,000.00
4.000%
27,788.75
185,000.00
24,288,75
4.200%
20,403.75
4350%
20,403,75
16,053,75
03 net cash of Ser 97 $2, I Ref97$2.350K 112/1212003 I 9:46AM
155,005.00
38,826.25
158,826.25
Part 1 of2
Net New DIS
Fiscal
Total
34,237,50
_.I.?I,Q~~:OQ__...___}252}:!~~Q.
40,005.00
155,005.00
195,010.00
38,826.25
158,826.25
197,652.50
__JZ,}~~:!~___.____}Z,}56.1~____
204,712.50
167,356.25
35,536.25
170,536.25
206,072.50
167,356.25
35,536,25
170,536.25
33,376.25
33,376.25
. _..18},~Z.6"~~______ n}gE6::!.?____._J!~,?~.2:.~.Q
30,788.75
30,788.75
190,788.75
27,788.75
202,788. 75
209,288.75
20,403.75
220,403.75
16,053.75
190,788.75
221,577.50
27,788.75
202,788.75
230,577.50
209,288.75
233,577,50
20,403.75
220,403.75
240,807,50
16,053.75
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 4
City of Andover, MN
$3,895,000 G.O. Capital Improvement Plan Bonds, Series March 1,2004
(proposed Net Cash Refunding of $2,350,000 Public Proj Rev Bds, Ser 97 by City
& New Money Portion)
Net Debt Service Schedule Part 2 of 2
Fiscal
Date Principal Coupon Interest Total P+I CIF Net New D/S Total
12/01/2014
02101/2015 380,00000.. 4.450% 27,4362S 407,436.25 . 427,436,25.. 434",872.50
06/0t/20t5
08/01/20t5 18,981.25 18,981.25 18,981.2S
12/01/2015
02/0112016 400,000.00 4.550% 18,981.25 418,981.2S 418.981.25 437,962.50
12/01/2016
02/01/2017 42S,000,OO 4,650% 9,881.25 434,881.25 434,881.25 444,762.50
Total $3,895,000.00 $1,264,915.42 $5,159,915.42 (58,487.92) $5,101,427.50
03 net cash of Ser 97 $2, I Issue Summary 112/1212003 I 9:46AM
Ehlers & Associates
Leaders In Public Finance Since 1955 Page 3
City of Andover, MN
$3,895,000 G.O. Capital Improvement Plan Bonds, Series March 1,2004
(Proposed Net Cash Refunding of $2,350,000 Public Proj Rev Bds, Ser 97 by City
& New Money Portion)
Net Debt Service Schedule
Date
03/01/2004
06/01/2004
08/01/2004
12101/2004
-..Jl~l!l!~.Q25.__.___.._~?Q,000.QQ_____! ,800% ..,....'... .,_9.9-,.s.Z~,~2 .______?I~,.s.7?:~~.__J?8,~~Z:~~)
06/01/2005
08/01/2005
12101/2005
02101/2006
06/01/2006
----------_._--_._-~_.~- ~-~--,--"----~"--------~-_..,_._-,-,..__._-
08/01/2006
12/01/2006
02101/2007
06/01/2007
08/0112007
--,,-"-,._._--_.__._...~- ----------------------.-----.------
12/01/2007
02/01/2008
06/01/2008
08/01/2008
12101/2008
--------.--.----.,-
0210112009
06/0112009
08/0112009
1210112009
0210112010
.-..-..-.--.....""'....-.... --.....,...-.-
06/0 t120 10
08/0t12010
12101/2010
02l01120ll
06/01/20 II
------------. . , - -----.--,,--.--,.,."'....--,.,--.,.--
08/01/20 II
1210 1/20 II
0210112012
06/01/20t2
_01l/.Ql{?Q12_.___.__...__________________4:?,0_~7~.s.g_
12/0112012
02101/2013
06/01/2013
08/0112013
1210112013
.._,-_..._,--"._--------------~-~----,-----,---_._--_.-
0210112014 355,000.00 4.350%
06/0112014
08/0112014
Principal
Coupon
Interest
34,237.50
71,907,50
23S,000,OO
2,050%
7t,907.50
69,498.75
240,000,00
2.450%
69,498.75
.. __66.>?511:7.L
255,000.00
2,800%
66,558.75
62,988.75
265,000.00
3.200%
62,988.75
58,748.75
280,OOo'llQ..__3~450% .._._.,__?~'7.4:~:Z?__
53,9t8.75
295,000.00
3.750%
53,918.75
48,387.50
315,000.00
48,387.50
4.000%
330,000.00
4.200%
42,087,50
35,157,50
35,157,50
27,436.25
03 net cash of Ser 97 $2, I Issue Summary 112/1212003 I 9:46AM
Part 1 of 2
Total P+I
Fiscal
Total
CIF
Net New D/S
34,237.50
34,237.50
161 ,0~5:gQ____.l9.s.,:g~.50
7t,907,50
71,907,50
306,907.50
306,907.50
378,815.00
69,498,75
69,498. 75
309,498,75
309,498.75
378,997.50
__66,5_5~:~_
____..i6,.s.5l!}J_________~_
321,558,75
321,558.75
388,ll 7,50
62,988.75
62,988.75
327,988.75
327,988.75
390,977.50
58,748.75
58,748.75
~38, ?~807.?.___.__
,3}~-'Z~~:Z?____~~Z,42.Z:5()
53,918.75
53,918.75
348,918.75
348,918.75
402,837.50
48,387.50
48,387.50
363,387.50
363,387.50
4ll,775,OO
..,._4~,gll_7.:?g.__.___________.________4:~,g8.7:.?0_.___._____
372,087,50
372,087.50
414,175.00
35,157,50
35,157.50
390,157,50
390,157.50
425,315.00
27,436,25
27,436.25
Ehlers & Associates
Leaders in Public Finance Since 1955 Page 2
City of Andover, MN
$3,895,000 G.O. Capital Improvement Plan Bonds, Series March 1,2004
(proposed Net Cash Refunding of $2,350,000 Public Proj Rev Bds, Ser 97 by City
& New Money Portion)
Total Issue Sources And Uses
Dated 03/01/20041 Delivered 03/01/2004
Ref 97
$2,350K
New Money
Issue
Summary
SOURCES OF FUNDS
Par Amount of Bonds
$2,t9S,000,OO ,
$t,700,000,OO
$3,895,000.00
TOTAL SOURCES
$2,195,000.00
$1,700,000.00
~,895,000.00
USES OF FUNDS
TOtalUnder\vriter'sI)isco~nt(l.2500/0L
Costs of Issuance
J:)ep"sit to<::~pilllli7:"'!..lt1te!"-S!-<CtFl.!'.1J.,,d
,~~P.~_~~t_"~~,,.~!~j,~~~~~~~~!i~P:!'~~m_
{)epo.sitt"",,-t Cash E;scro",.Fund...
I<o.un~i()J!i\It1()u.()t... .. ...,.,...........
2'7,437.50
, 22,S41. 72
21,25900
17,42931
..___~~,:4.8.?,~2_".,.,',., ,..
1,609,.000,00
... 2,t44,167,68.
853,10
n _....?&~U?,""',.
. 48,6~7,50
39,97103
..,.....____18...487,91.
.1,600,900,00
. . 2,1:4:4,167.68
._.3,~~~E
TOTAL USES
$2,195,000.00
$1,700,000.00
$3,895,000.00
03 net cash of Ser 97 $2, I Issue Summary I 121121'2003 I 9:46 AM
Ehlers & Associates
Leaders In Public Finance Since 1955 Page 1
Resolution No.
Council Member
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$3,895,000 General Obligation Capital Improvement Plan Bonds, Series 2004A
A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), has heretofore
determined that it is necessary and expedient to issue the City's $3,895,000 General Obligation
Capital Improvement Plan Bonds, Series 2004 (the "Bonds"), to finance a new fire station and to
advance refunding the outstanding maturities of the EDA's $2,350,000 Public Project Revenue
Bonds, Series 1997 (public works facility) as a general obligation bond; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc" in Roseville, Minnesota ("Ehlers"), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on February 17,2004, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees ofthe City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 6th day of January, 2004.
City Clerk
Ehlers Contacts:
Financial Advisors:
Mark Ruff(651) 697-8505
Todd Hagen (651) 697-8508
Diana Lockard (651) 697-8534
Debbie Holmes (651) 697-8536
Connie Kuck (651) 697-8527
Bond Analysts;
Bond Sale Coordinator:
The Official Statement for this financing will be mailed to the Council Members at their home address for
review prior to the sale date.
City of Andover, Minnesota
Pre-Sale Report: Capital Improvement Plan Bonds
January 6, 2004
Proposed Issue: $3,895,000 General Obligation Capital Improvement Plan Bonds, Series 2004A
Purpose: To finance $1,600,000 in project costs for a new fire station (plus costs of
issuance and capitalized interest and to advance refunding the outstanding
maturities of the EDA's $2,350,000 Public Project Revenue Bonds, Series 1997
(public works facility) as a general obligation bond. The EDA Bonds are callable
on December 1,2004.
Term/Call Feature: The total term of the Bonds will be 13 years, through February 1, 2017. The
Bonds will be callable on February 1,2013. The EDA bonds being refunded
had a slightly increasing debt service over time, which will be maintained.
Rating: The Bonds are expected to be rated by Standard & Poor's at an "A+" level.
Funding Sources: It is expected that a tax levy will pay for the debt service for the Bonds.
Bank Qualification: Due to the expected issuance of the proposed recreational facility bonds, it is not
expected that the bonds will be bank qualified.
Discussion Issues: The EDA Bonds being refunded carry interest rates of 5.2% to 5.9%. The
present value savings of the refunding portion is expected to be approximately
$105,000, after all fees and expenses. This savings is over 5% of refunded
principal. A minimum threshold for savings is typically 3% to 4% of refunded
principal.
Schedule:
Pre-Sale Review:
January 6, 2004
Week of February 2, 2004
Week of February 9, 2004
February 17,2004
On or after March 1,2004
Distribute Official Statement:
Conference with Rating Agency:
Bond Sale:
Estimated Closing Date:
Attachments:
Sources and Uses of Funds
Proposed Debt Service Schedule
Resolution Authorizing Ehlers to proceed with Bond Sale
i
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i
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Councilmembers
CC:
John Erar, City Administrator~~
FROM:
Jim Dickinson, Finance Director
SUBJECT:
Public Hearing - The Issuance of Capital Improvement Bonds &
Supplemental - Call for the Sale ofBondslEhlers & Associates
DATE:
JanulllY 6, 2004
INTRODUCTION
The Andover City Council is requested to call for the sale of $3,895,000 General Obligation Capital
Improvement Plan Bonds, Series 2004A to provide financing for the construction of a new fire station
and to advance refund the outstanding maturities of the EDA's $2,350,000 Public Project Revenue
Bonds, Series 1997 (public works facility) as a general obligation bond. The Andover City Council is
also requested to call for the sale of $4,335,000 General Obligation Tax Increment Refunding Bonds,
Series 2004B to refund outstanding maturities of the $6,055,000 General Obligation Tax Increment
Bonds, Series 1995D.
DISCUSSION
The Andover City Council scheduled a Public Hearing for the issuance of Capital Improvement Bonds to
fmance capital improvements related to a new fire station and refinance existing obligations related to the
Public Works Facility at the December 16, 2003 Council meeting, and the Finance Department in
conjunction with Ehlers and Associates have conducted an analysis of outstanding debt and are
recommending the refmancing of an outstanding bond issue. Mark Ruff of Ehlers & Associates and
myself will be present at the meeting to answer any questions the Council may have related to the
proposed sales, pre-sale reports are attached.
BUDGET IMPACT
The issuance of bonds will provide funding for a public improvement projects and provide significant
interest expense savings to the General & TIP funds.
ACTION REOUESTED
The City Council is requested to approve the attached resolutions providing for the sale of $3,895,000
General Obligation Capital Improvement Plan Bonds, Series 2004A and $4,335,000 General Obligation
Tax Increment Refunding Bonds, Series 2004B.
submitted,
- -'
chments - Pre-Sale Reports: Capital Improvement Plan Bonds & TIF Refunding Bonds
~NDbVE~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: John Erar, City Administrator
SUBJECT: Supplemental Agenda Items for January 6, 2004 Council Meeting
DATE: January 6, 2004
The City Council is requested to review the supplemental material for the following Agenda
Items:
Accent Additional Information under Discussion Items
Item # 21. - Public Hearing/The Issuance of Capital Improvement Bonds & (Supplemental) Call
for the Sale of Bonds/Ehlers & Associates - Finance
J 1:
ity Administrator
Sl\NDbVE~
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
June 2, 2003
Daniel White
1049 Andover Boulevard NW.
Andover, MN 55304
Re: 1049 Andover Boulevard NW. Andover, MN 55304
COMPLIANCE ORDER
Dear Mr. Daniel White:
Please take notice that the Building Official for the City of Andover is declaring the
above-referenced property to be in violation of Andover City Ordinance No. 267,
please reference all sections that refer to single family dwellings.
It has been brought to our attention that your house is in need of major repair.
Structuraily your house is unsafe. The roof is about to collapse, the siding and
soffits are falling off.
You are hereby ordered to correct these violations within 60 days. You can
correct these violations by taking the following action:
To comply with this compliance order to make your structure safe in a manner as
it was originally intended to be, this order is code compliance and is not limited to
items listed above. Should this compliance order be ignored it shall then be
forwarded to the City attorney.
The Minnesota Building Code Section 1300.0180 Unsafe Buildings or Structures
shall be enforced, Section 1300.0180 states; A building or structure regulated by
the code is unsafe, for purposes of this part, if it is structurally unsafe, not
provided with adequate egress, a fire hazard, or otherwise dangerous to human
life.
Building service equipment that is regulated by the code is unsafe, forpurposes
of this part, if it is a fire, electrical, or health hazard; an unsanitary condition; or
otherwise dangerous to human life. Use of a building, structure, or building
service equipment constituting a hazard to safety, health, or public welfare by
reason of inadequate maintenance, dilapidation, obsolescence, fire hazard,
disaster, damage, or abandonment is, for the purposes of this part, an u~safe tl<3O.
Parapet walls, cornices, spires, towers, tanks, statuary, and other appendages or
structural members that are supported by, attached to, or a part of a building and
that are in deteriorated condition or otherwise unable to sustain the design loads
tl1at are specified in the code are unsafe building appendages.
The building official may order any building or portion of a building to be vacated
if continued use is dangerous to life, health, or safety of the occupants. The order
shall be in writing and state the reasons for the action.
All unsafe buildings, structures, or appendages are public nuisances and must be
abated by repair, rehabilitation, demolition, or removal according to Minnesota
Statutes, Sections 463.15 to 463.26.
A failure to comply with this Compliance Order is based upon an erroneous
interpretation of the Ordinance or upon a misstatement of fact; you may appeal
this Order to the Andover City Council. The appeal must be filed with the Building
Official for the City of Andover at City Hall and must be filed within five (5) days of
the date of the service of this Order and be accompanied by the designated filing
fee. The appeal will be heard by the Andover City Council which shall find that the
Order be reversed, modified or affirmed on whole or in part.
If you have any questions about this Compliance Order, please contact the
Andover Building Official.
Respectfully,
!2..:.f} ~
David Almg~en
City Building Official
DAlko
State Statutes (Chapter 463)
463.15 Definitions.
Subdivision 1, Coverage. For purposes of sections
463.15 to 463.26 the terms defined in this section have the
meanings given them.
Subd. 2, Building. "Building" includes any
structure or part of a structure.
Subd.3, Hazardous building or hazardous property.
"Hazardous building or hazardous property" means any building or
property, which because of inadequate maintenance, dilapidation,
physical damage, unsanitary condition, or abandonment,
constitutes a fire hazard or a hazard to public safety or health.
Subd.4. Owner, owner of record, and lien holder of
record. "Owner," "owner of record, " and "lien holder of
record" means a person having a right or interest in property
described in subdivision 3 and evidence of which is filed and
recorded in the office of the county recorder or registrar of
titles in the county in which the property is situated.
463.151 Removal by municipality; consent; cost.
The governing body of any city or town may remove or raze
any hazardous building or remove or correct any hazardous
condition of real estate upon obtaining the consent in writing
of all owners of record, occupying tenants, and all lien holders
of record; the cost shall be charged against the real estate as
provided in section 463.21, except the governing body may
provide that the cost so assessed may be paid in not to exceed
five equal annual installments with interest thereon, at eight
percent per annum.
463.152 Exercise of eminent domain.
Subdivision 1. Purpose, public interest. In order
to maintain a sufficient supply of adequate, safe, and sanitary
housing and buildings used for living, commercial, industrial,
or other purposes or any combination of purposes, it is found
that the public interest requires that municipalities be
authorized to acquire buildings, real estate on which buildings
are located, or vacant or undeveloped real estate which are
found to be hazardous within the meaning of section 463.15,
subdivision 3, and the acquisition of such buildings and real
estate is hereby declared to be a public purpose,
Subd. 2. Acquisition; procedure. In furtherance of
the public policy declared in subdivision 1, the governing body
of any city or town may acquire any hazardous building, real
estate on which any such building is located, or vacant or
undeveloped real estate by eminent domain in the manner provided
by chapter 117.
463.16 Repair or remove hazardous property condition.
The governing body of any city or town may order the owner
of any hazardous building or property within the municipality to
correct or remove the hazardous condition of the building or
property or to raze or remove the building.
463.161 Abatement.
In the manner prescribed in section 463.21 the governing
body of any city or town may correct or remove the hazardous f
condition of any hazardous building or property; the cost of. II
which shall be charged against the real estate as provided in
section 463.21 except the governing body may provide that the
cost so assessed may be paid in not to exceed five equal annual
installments with interest therein, at eight percent per annum:
463,17 The order.
Subdivision 1. Contents, The order shall be in
writing; recite the grounds therefor; specify the necessary
repairs, if any, and provide a reasonable time for compliance;
and shall state that a motion for summary enforcement of the
order will be made to the district court of the county in which
the hazardous building or property is situated unless corrective
action is taken, or unless an answer is filed within the time
specified in section 463.18.
Subd. 2. Service, The order shall be served upon the
owner of record, or the owner's agent if an agent is in charge
of the building or property, and upon the occupying tenant, if
there is one, and upon all lien holders of record, in the manner
provided for service of a summons in a civil action, If the
owner cannot be found, the order shall be served upon the owner
by posting it at the main entrance to the building or, if there
is no building, in a conspicuous place on the property, and by
four weeks' publication in the official newspaper of the
municipality if it has one, otherwise in a legal newspaper in
the county.
Subd, 3. Filing. A copy of the order with proof of
service shall be filed with the court administrator of district
court of the county in which the hazardous building or property
is located not less than five days prior to the filing of a
motion pursuant to section 463.19 to enforce the order. At the
time of filing such order the municipality shall file for record
with the county recorder or registrar Of titles a notice ofthe
pendency of the proceeding, describing with reasonable certainty
the lands affected and the nature of the order. If the
proceeding be abandoned the municipality shall within ten days
thereafter file with the county recorder a notice to that effect.
463,18 Answer.
Within 20 days from the date of service, any person upon
whom the order is served may serve an answer in the manner
provided for the service of an answer in a civil action,
specifically denying such facts in the order as are in dispute.
463,19 Default cases.
If no answer is served, the governing body may move the
court for the enforcement of the order. If such a motion is
made the court may, upon the presentation of such evidence as it
may require, affirm or modify the order and enter judgment
accordingly, fixing a time after which the governing body may
proceed with the enforcement of the order. The court
administrator shall cause a copy of the judgment to be mailed
forthwith to persons upon whom the original order was served,
463.20 Contested cases,
If an answer is filed and served as provided in section
463,18, further proceedings in the action shall be governed by
the Rules of Civil Procedure for the District Courts, except
that the action has priority over all pending civil actions and
shall be tried forthwith. If the order is sustained following
the trial, the court shall enter judgment and shall fix a time
after which the building must be destroyed or repaired or the
hazardous condition removed or corrected, as the case may be, in
compliance with the order as originally filed or modified by the
court. If the order is not sustained, it shall be annulled and
set aside, The court administrator of the court shall cause a
copy of the judgment to be mailed forthwith to the persons upon
whom the original order was served,
463.21 Enforcement of judgment.
If a judgment is not complied with in the time prescribed,
the governing body may cause the building to be repaired, razed,
or removed or the hazardous condition to be removed or corrected
as set forth in the judgment, or acquire the building, if any,
and real estate on which the building or hazardous condition is
located by eminent domain as provided in section 463.152. The
cost of the repairs, razing, correction, or removal may be: a
lien against the real estate on which the building is located or
the hazardous condition exists, or recovered by obtaining a
judgment against the owner of the real estate on which the
building is located or the haiardous condition exists. A lien
may be levied and collected only as a special assessment in the
manner provided by Minnesota Statutes 1961, sections 429.061 to
429.081, but the assessment is payable in a single installment.
When the building is razed or removed by the municipality, the
governing body may sell the salvage and valuable materials at
public auction upon three days' posted notice.
463.22 Statement of moneys received.
The municipality shall keep an accurate account of the
expenses incurred in carrying out the order and of all other
expenses theretofore incurred in connection with its
enforcement, including specifically, but not exclusively, filing
fees, service fees, publication fees, attorney's fees,
appraisers' fees, witness fees, including expert witness fees,
and traveling expenses incurred by the municipality from the
time the order was originally made, and shall credit thereon the
amount, if any, received from the sale of the salvage, or
building or structure, and shall report its action under the
order, with a statement of moneys received and expenses incurred
to the court for approval and allowance. Thereupon the court
shall examine, correct, if necessary, and allow the expense
account, and, if the amount received from the sale of the
salvage, or of the building or structure, does not equal or
exceed the amount of expenses as allowed, the court shall by its
judgment certify the deficiency in the amount so allowed to the
municipal clerk for collection. The owner or other party in
interest shall pay the same, without penalty added thereon, and
in default of payment by October 1, the clerk shall certify the
amount of the expense to the county auditor for entry on the tax
lists of the county as a special charge against the real estate
on which the building or hazardous condition is or was situated
and the same shall be collected in the same manner as other
taxes and the amount so collected shall be paid into the
municipal treasury. If the amount received for the sale of the
salvage or of the building or structure exceeds the expense
incurred by the municipality as allowed by the court, and if
there are no delinquent taxes, the court shall direct the
payment of the surplus to the owner or the payment of the same
into court, as provided in sections 463.15 to 463.26. Ifthere
are delinquent taxes against the property, the court shall
direct the payment of the surplus to the county treasurer to be
applied on such taxes,
463.23 Payment, tender, deposit in court.
The net proceeds of a sale under section 463.21 or section
463.24 shall be paid to persons designated in the judgment in
the proportions as their interests shall appear therein.
Acceptance of such payment shall be taken as a waiver of all
objections to the payment and to the proceedings leading thereto
on the part of the payee and of all persons for whom the payee
is lawfully empowered to act. In case any party to whom a
payment of damages is made be not a resident of the state, or
the place of residence be unknown, or the party be an infant or
other person under legal disability, or, being legally capable,
refuses to accept payment, or if for any reason it be doubtful
to whom any payment should be paid, the municipality may pay the
same to the clerk, to be paid out under the direction of the
court; and, unless an appeal be taken such deposit with the
clerk shall be deemed a payment of the award.
463.24 Personal property or fixtures.
If any building ordered razed, removed, or made safe and
sanitary by repairs contains personal property or fixtures which
will unreasonably interfere with the razing, removal, or repair
of such building, or if the razing or removal of the building
makes necessary the removal of such personal property or
fixtures, the original order of the governing body may direct
the removal of such personal property or fixtures within a
reasonable time. Ifthe property or fixtures are not removed by
the time specified, and the governing body subsequently desires
to enforce a judgment under sections 463.15 to 463.26, it may
sell the same at public auction as provided in section 463.21,
or if without appreciable value, the governing body may destroy
the same.
463,25 Hazardous excavations.
If in any city, an excavation for building purposes is left
open for more than six months without proceeding with the
erection of a building thereon, whether or not completed, or if
any excavation or basement is not filled to grade or otherwise
protected after a building is destroyed, demolished or removed,
the governing body may order such excavation to be filled or
protected or in the alternative that erection of a building
begin forthwith if the excavation is for building purposes. The
order shall be served upon the owner or the owner's agent in the
manner provided by section 463.17. If the owner of the land
fails to comply with the order within 15 days after the order is
served, the governing body shall cause the excavation to be
filled to grade or protected and the cost shall be charged
against the real estate as provided in section 463.21.
463.251 Securing vacant buildings.
Subdivision 1. Definitions. The following terms have
the meanings given them for the purposes of this section,
(a) "City" means a statutory or home rule charter city.
(b) "Neighborhood association" means an organization
recognized by the city as representing a neighborhood within the
city.
(c) "Secure" may include, but is not limited to, installing
locks, repairing windows and doors, boarding windows and doors,
posting "no-trespassing" signs, installing exterior lighting or
motion-detecting lights, fencing the property, and installing a
monitored alarm or other security system.
Subd.2. Order; notice, If in any city a building
becomes vacant or unoccupied and is deemed hazardous due to the
fact that the building is open to trespass and has not been
secured and the building could be made safe by securing the
building, the governing body may order the building secured and
shall cause notice of the order to be served upon the owner of
record of the premises or the owner's agent, the taxpayer
identified in the property tax records for that parcel, the
holder of the mortgage or sheriffs certificate, and any
neighborhood association for the neighborhood in which the
building is located that has requested notice, by delivering or
mailing a copy to the owner or agent, the identified taxpayer,
the holder of the mortgage or sheriffs certificate, and the
neighborhood association, at the last known address. -Service by
mail is complete upon: mailing.
Subd, 3. Securing building by city; lien. If the
owner ofthe building fails to either comply or provide to the
governing body a reasonable plan and schedule to comply with an
order issued under subdivision 2 within six days after the order
is served, the governing body shall cause the building to be
properly secured and the cost of securing the building may be
charged against the real estate as provided in section 463.21.
In the metropolitan area, as defined in section 473.121,
subdivision 2, the governing body may work with neighborhood
associations to develop and implement plans to secure vacant
buildings in a timely and cost-effective fashion. The city may
use rehabilitation and revitalization funds in implementing this
section.
Subd,4. Emergency securing. A city may provide by
ordinance for emergency securing of a building that presents an
immediate danger to the health and safety of persons in the
community.
463.26 Local acts and charter provisions.
Sections 463.15 to 463.26 are supplementary to other
statutory and charter provisions and do not limit the authority
of any city to enact and enforce ordinances on the same subject.
463.261 Relocation benefits.
Notwithstanding the provisions of section 117.56, or any
other law to the contrary, all acquisitions of buildings and
real estate upon which buildings are located by governmental
subdivisions pursuant to the exercise of the power of eminent
domain as provided in section 463.152 shall be acquisitions for
the purposes of sections 117.50 to 117.56.
~-'
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lIB' 1....-1_
SCHOOL BOARD:
Michael Sullivan, Chair'
Dr, Scott D. Wenzel, Vice Chair
Tom Heidemann, Clerk
Daniel Cook, Treasurer
Denise Dittrich, Director
Jerry Newton, Director
Educational Service Center
11299 Hanson Boulevard NW
Coon Rapids, Minnesota 55433
(763) 506-1000
(763) 506-1003 FAX
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jU"'U1 DEG I 9 2003 .
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December 18, 2003
Mr. John Erar, Administrator
City of Andover
1685 Crosstown Blvd< NW
Andover, MN 55304
Dear John:
As you know, in 1999 when the voters of the Anoka-Hennepin School District approved the construction ofa new
high school, - which ended up being constructed in the City of Andover - the size of the school was funded at 1,400
students. However, when the attendance boundary lines were established for the new school, parents in your
community wanted to have as many students from the City attend the school as was possible. Consequently, the
boundaries included a larger area than was necessary to relieve population in the other District high schools. In
agreeing to this expanded attendance area we were aware that there would quickly be a point where the number of
students exceeded the available space and that an addition onto the building or placement of modular classrooms
would be necessary. Consequently, we designed space adjacent to the building for modular classrooms including
stubbing out the utilities to a location on the northwest side of the building and we designed the building so that it
could be easily expanded when and if that decision was made by the voters,
The current enrollment at the school is 1,409 and our projections for the 2004 school year are that it will go to
1,602 students (see attached projections), Consequently we will need to either reduce the number of students
attending the school or move forward with our plan for adding ten modular classrooms, It is my best judgment that
a bond election for an addition onto the building is not something that voters are likely to consider for a number of
years.
Modular classrooms are in use in three of our other high schools with eighteen (going to twelve) at Anoka High
School, sixteen at Blaine High School and ten (going to thirteen) at Champlin Park High School. The units are
similar to the six room complex currently in use at Oak View Middle School.
We would like to meet with your staff to discuss the issues and then will move forward with requesting a
conditional use permit for the additional classrooms< If you have any questions, please contact me at
763-506-1175.
Enclosure
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Tom Durand
Director of Admiriistrative Services
cc Anoka-Hennepin School Board and Superintendent Giroux
Partners in educating all learners for a successful future in an ever-changing worH
School Projection 1/13/2003 18
3-2009
2002-03 2003-04 2004-05 2004-05 2005"06 2006-07 2007-08 2008-09 2009-010
Actual Projected
ANDOVER
GRADE 9 447 . 404 376 427 375 394 414 380 405
GRADE 10 395 443 400 372 423 371 390 410 376
GRADE 11 184 391 439 396 368 419 367 386 406
GRADE 12 0 182 387 435 392 364 415 363 382
TOTAL 1,026 1,420 1,602 1,630 1,558 1,548 1,586 1,539 1,569
ANOKA
GRADE 9 647 652 680 657 635 675 621 557 565
GRADE 10 644 657 662 690 667 644 685 630 565
GRADE 11 668 604 636 640 668 645 623 663 609
GRADE 12 780 620 560 590 594 620 598 578 615
TOTAL 2,719 2,533 2,538 2,577 2,564 2,584 2,527 2,428 2,354
BLAINE
GRADE 9 728 721 764 677 654 676 640 648 647
GRADE 10 723 729 722 765 678 655 677 641 649
GRADE 11 767 707 713 706 748 663 641 662 627
GRADE 12 713 704 649 655 648 687 609 589 608
TOTAL 2,931 2,861 2,848 2,803 2,728 2,681 2,567 2,540 2,531
CHAMPLIN PARK
GRADE 9 748 809 841 778 745 745 712 685 619
GRADE 10 755 133 792 824 762 730 730 697 671
GRADE 11 773 709 689 744 774 716 686 686 655
GRADE 12 752 726 666 647 699 727 ,672 644 644
TOTAL 3,028 2,977 _. 2,988 2,993 2,980 2,918 2,800 2,712 2,589
COON RAPIDS ~
GRADE 9 686 713 775 708 721 718 743 650 693
GRADE 10 732 668 694 754 689 702 699 723 633
GRADE 11 682 682 622 647 703 642 654 651 674
GRADE 12 621 619 619 564 587 638 582 593 591
TOTAL 2,721 2,682 2,710 ' 2,673 2,700 2,700 2,678 2,617 2,591
GRAND TOTAL 12,425 12,473 12,686 12,676 12,530 12,431 12,158 11,836 11,634
GRADE 9 3,256 3,299 3,436 3,247 3,130 3,208 3,130 2,920 2,929
GRADE 10 3,229 3,230 3,270 3,405 3,219 3,102 3,181 2,920 2,894
GRADE 11 3,074 3,093 3,099 3,133 3,261 3,085 2,971 3,101 2,971
GRADE 12 2,866 2,851 2,881 2,891 2,920 3,036 2,876 3,048 2,840
TOTAL 12,425 12,473 12,686 12,676 12,530 12,431 12,158 11,989 11,634
October 1 Gr 9 Survival Ratio Changed
ICurent Ratio
Grades 9 ' 10 11 ' 12
Andover 1.0255 0.9900 0.9900 0.9900
Anoka 1.0255 1.0147 0.9674 0.9274
Blaine 1.0255 1.0012 0.9780 0.9181
Champlin Park 1,0255 0.9793 0.9394 0,9389
Coon Rapids 1.0255 0.9733 0.9317 0.9071,
HS Projection
2003Rev1
1/21/2003
1685 CROSSTOWN BOULEVARD N,W.. ANDOVER, MINNESOTA 55304. (763) 755-510.0
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Councilmembers
John Erar, City Administrato'v', j
Will Neumeister, Community bevelopment Director {~
cc:
FROM:
Andy Cross, Associate Planner
SUBJECT:
December Zoning Ordinance Enforcement Report - Planning
DATE:
January 6, 2004
REPORT
The arrival of winter has really decreased the number of zoning violation complaints
received in the Planning Department. The complaints received, however, are still largely
in regards to exterior storage and improper parking. Residents who don't have a place to
store their summer toys park them on the lawn, or the snowmobiles have come out of
storage and are parked on the front lawn during the winter. The snow and cold has also
slowed the response time from residents and their zoning violations, causing some cases
to drag on longer than they might otherwise.
Zoning Violations - December 2003
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8 cases were resolved of the 11 active cases in the month of December. Several cases,
located on Vintage Street, 166111 Ave, and 143rd Lane, are ongoing. The 11 cases handled
in November is down from 25 cases last month and 30 the month before that. No zoning
violations were forwarded to the legal department.
Respectfully submitted,
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DATE
January 6. 2004
. , . . ITEMS GIVEN TO THE CITY COUNCIL
~ Anoka County Hwy. Dept. Development Review Process (New Policy)
~ Bunker Lake Village Feasibility Report
~ Oakview Park Preliminary Plat
~ Woodland 6th Sketch Plan
~
G:\DA TA\STAFF\RHONDAAIAGENDA\CC L1ST.doc
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I FEASIBiliTY REPORT
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BUNKER LAKE VILLAGE
CITY PROJECT 03-35
STREET AND UTILITY IMPROVEMENTS
CITY OF ANDOVER, MINNESOTA
Date: December 22, 2003
Comm. No. 12951-01
TKDA
1500 Piper Jaffray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
ENGINEERS. ARCHITECTS. PLANNERS
(651) 292-4400
(651) 292-0083 Fax
www.tkda.com
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TKDA
SAINT PAUL, MINNESOTA
DECEMBER 22, 2003
ENGINEERS. ARCHITECTS. PLANNERS
FEASIBILITY REPORT
BUNKER LAKE VILLAGE
STREET AND UTILITY IMPROVEMENTS
CITY OF ANDOVER, MINNESOTA
CITY PROJECT NO. 03-35
COMMISSION NO. 12951-01
I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I
am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
c-
~,~
-,. -
--.>
Paul T. Hornby, P.E.
License No, 23359
12951-01
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BUNKER LAKE VILLAGE
STREET AND UTILITY IMPROVEMENTS
CITY OF ANDOVER, MINNESOTA
CITY PROJECT NO. 03-35
COMMISSION NO. 12951-01
TABLE OF CONTENTS
PAGE NO.
SECTION I. EXECUTIVE SUMMARY....................................................................................1
SECTION II. INTRODUCTION AND INITIATION OF REPORT ..............................................1
SECTION III. PROPOSED IMPROVEMENTS .........................................................................2
SECTION IV. RIGHTS-OF-WAY AND EASEMENTS...............................................................5
SECTION V. MAINTENANCE IMPACT...................................................................................5
SECTION VI. PERMITS ...........................................................................................................5
SECTION VII. ESTIMATED PROJECT COST ..........................................................................6
SECTION VIII. FINANCING OF IMPROVEMENTS....................................................................6
SECTION IX. PROJECT ASSESSMENTS...............................................................................6
SECTION X. PROPOSED PROJECT SCHEDULE .................................................................7
APPENDIX
PAGES
ESTIMATED SPECIAL ASSESSMENTS ..... ................ ........... ........................... ................ ......... 5
ESTIMATE OF PROBABLE COST .............................................................................................3
PROJECT LOCATION MAP .......................................................................................................1
PROPOSED IMPROVEMENT EXHIBITS ...................................................................................4
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BUNKER LAKE VILLAGE
STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 03-35
CITY OF ANDOVER, MINNESOTA
I. EXECUTIVE SUMMARY
The proposed project consists of the construction of sanitary sewer, watermain, storm
sewer, sidewalk, and streets. The proposed project can be served with the mentioned
public utilities, providing a water distribution system, internal storm sewer and pond system
with a controlled discharge, and sanitary sewer system.
The estimated costs to the Developer for the proposed improvements, including
construction cost, engineering, City expenses, and trunk source and storage is $651,992.
The project is feasible from an engineering standpoint to provide public improvements to
the proposed development. The economic feasibility will need to be determined by the
Developer.
II. INTRODUCTION AND INITIATION OF REPORT
This Feasibility Report was authorized by the Andover City Council on November 18, 2003,
to address the feasibility of constructing street and utility improvements to serve the
proposed Bunker Lake Village development. The Feasibility Report was petitioned by the
Developer, Hanson Land Developing, LLC, of Andover, Minnesota.
The proposed Bunker Lake Village development consists of 41 residential lots on 10.18
acres located in the westerly third of the northwest quarter of Section 35, Township 32
North, Range 24 West, in the City of Andover, Anoka County, Minnesota. The proposed
development is bounded by Hanson Boulevard to the west, 140th Lane NW to the north,
138th Lane NW to the south, and the Hills of Bunker Lake developments to the east.
Exhibit 1 in the Appendix of this Report is a site location map of the proposed
development.
12951-01
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III. PROPOSED IMPROVEMENTS
The Preliminary Plat, Grading, Drainage, Utility, and Erosion Control Plans have been
prepared by the Developer's Engineer, RLK-Kuusisto, Ltd. The preliminary design for the
public improvements, including streets, stonn sewer, sanitary sewer, and watermain are
prepared by TKDA, utilizing the information provided by the Developer and their agents.
The site grading is to be completed by the Developer's contractor, surveyed and certified
for conformance with the City approved Grading Plan, prior to the construction of the public
improvements.
A. SANITARY SEWER
The proposed sanitary sewer improvements consist of approximately 1,400 feet of
8-inch diameter lateral sewer. The lateral sanitary sewer will extend north from the
existing stub in the 139th Lane NW right-of-way to approximately 250 feet south of
140th Lane NW, and extend north from the existing stub in the 138th Lane NW right-
of-way to approximately 100 feet south of 139th Lane NW. Excavation of the existing
City streets is not anticipated for the sanitary sewer construction. Lateral sanitary
sewer is to be constructed at a depth to serve the proposed residential development.
Sanitary sewer services to individual parcels will be 4-inches in diameter, extending
from the lateral sewer pipe to the right-of-way line. The lateral sewer pipe and service
costs are the responsibility of the Developer.
The sanitary sewer for this proposed development will discharge east to the Hills of
Bunker Lake sewer system. The parcels that include the proposed project
participated in the costs for the Hills of Bunker Lake, 3rd Addition, City Project
No. 88-05. The cost participation included four sanitary sewer connection charges,
and 9.7 acres for sanitary sewer area charges. The proposed development will be
subject to the connection and area charges that were not previously assessed as a
tributary utility benefit.
The proposed sanitary sewer improvements are illustrated in Exhibit 2 in the
Appendix of this Report.
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B.
WATERMAIN
The proposed watermain improvements consist of approximately 60 feet of 6-inch
diameter lateral watermain for hydrant leads, and approximately 1,800 feet of 8-inch
diameter lateral watermain in Eagle Street NW. The 8-inch watermain will extend in
the proposed Eagle Street NW from the existing watermain in the south right-of-way
of 138th Lane NW to the existing watermain in the south right-of-way of 139th Lane
NW, and then extend north in the proposed Eagle Street NW approximately 790-feet,
then extending west, connecting to the existing watermain, in the east right-of-way of
Hanson Boulevard. Excavation of the existing City streets is anticipated for the
watermain construction in 138th Lane NW and 139th Lane NW. Water services to
individual parcels will be 1-inch in diameter, extending from the watermain to the
right-of-way line. The lateral watermain and service costs are the responsibility of the
Developer.
The parcels that include the proposed project participated in the costs for the Hills of
Bunker Lake, 3rd Addition, City Project No. 88-05. The cost participation included four
watermain connection charges, and 9.7 acres for watermain area charges. The
proposed development will be subject to the connection and area charges that were
not previously assessed as a tributary utility benefit.
The proposed watermain improvements are illustrated in Exhibit 3 in the Appendix of
this Report.
C.
STORM SEWER
Surface water runoff within the proposed development will be collected by a storm
sewer system, conveyed to a storm water management pond, and discharged at a
controlled rate downstream. All storm sewer will be designed based upon a 10-year
design storm frequency and the ponds will be designed to a 100-year design storm
frequency. Emergency overflow outlets are provided on the Developer's grading and
drainage plans to allow surface water runoff greater than the design storm frequency
to flow overland before impacting adjacent residential structures.
The proposed storm sewer consists of approximately 1,700 feet of storm sewer pipe,
varying in diameter from 12-inches to 33-inches.
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Maintenance vehicle access will be provided to the storm water management pond
from the Hills of Bunker Lake West Park access drive.
The proposed storm drainage system improvements are illustrated in Exhibit 4 in the
Appendix of this Report.
D.
STREETS
Streets within the plat will be public, and have uniform width of 33 feet back to back of
curb, and the rights-of-way will include sidewalk and a future trail. The rights-of-way
will be 60 feet in width, except for 139th Lane NW, where 80 feet of width is required
for future intersection improvements with Hanson Boulevard.
The street section consists of 1 inch of bituminous wearing course, 1.5 inches of
bituminous base course, placed over 4 inches of Class 5 aggregate base. The streets
will have surmountable concrete curb and gutter along both sides of Eagle Street NW
and B-618 concrete curb and gutter at storm drain inlets and radii at 138th Lane NW,
139th Lane NW, and 140th Lane NW as indicated on the Exhibits.
The Developer will grade the streets to within 0.2 feet of the subgrade elevation. The
streets shall meet City requirements, with a 6-inch crown and longitudinal grades
within the range of 0.5% minimum grade and 7% maximum grade. Grades within 30
feet of street intersections shall not exceed 3%. Boulevards are proposed to have a
positive 2% grade from the back of curb to a distance of 8 feet behind the back of
curb with extended slopes to the right-of-way line no greater than 4-feet horizontal to
1-foot vertical (25% grade).
Widening of the intersection of 139th Lane NW and Hanson Boulevard will be
required for future signalization. The widening of 139th Lane NW consists of a
combined westbound through/right-turn lane, a westbound left turn lane, and an
eastbound through lane. The costs for the future widening of 139th Lane NW, for the
signalized intersection, are included as a Developer cost in the estimated assessment
worksheet.
Sidewalk, 5-feet in width, is to be constructed on the north boulevard of 138th
Lane NW between Hanson Boulevard and the proposed Eagle Street NW, the north
boulevard of 139th Lane NW from Hanson Boulevard to the Hills of Bunker Lake
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West Park access drive, the south boulevard of 139th Lane NW from Hanson
Boulevard to the proposed Eagle Street NW and the south boulevard of 140th Lane
NW from Hanson Boulevard to the proposed Eagle Street NW. A future trail along the
east right-of-way of Hanson Boulevard is planned to be constructed by others, and is
not included as part of this project.
The proposed street and sidewalk improvements are illustrated in Exhibit 5 in the
Appendix of this Report.
E. RESTORATION
Areas disturbed by the construction of the public improvements will be seeded,
fertilized, and mulched to provide temporary vegetation for erosion control.
Permanent turf establishment adjacent to existing improved properties will be
restored with lawn sod (located in areas disturbed by construction activities, adjacent
to existing lawns).
IV. RIGHTS-OF-WAY AND EASEMENTS
Rights-of-way and easements will be dedicated by the Developer, as part of the platting
process.
V. MAINTENANCE IMPACT
No unusual maintenance concerns are anticipated by the construction of the public
improvements as described in this Report.
VI. PERMITS
The following permits are required:
A. Minnesota Pollution Control Agency (MPCA) and the Metropolitan Council
Environmental Services (MCES) for sanitary sewer extensions
B. The Minnesota Department of Health for watermain extensions
C, The Coon Creek Watershed District for grading, drainage, and erosion control
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D. Minnesota Department of Natural Resources (DNR) for dewatering
E. Anoka County for work within their highway rights-of-way
F. Great River Energy for work within their utility easement
VII. ESTIMATED PROJECT COST
Included in the Appendix is a detailed estimate of construction costs for the street and
utility improvements. The costs quoted herein are estimates only and not guaranteed
prices. Final contracts will be awarded on a unit price basis. The contractor will be paid
only for work completed under the construction contract. The costs are estimated based on
current construction costs. Costs for easement or property acquisition are not included in
this Report.
Trunk Watermain/Sanitary Sewer area and connection charges are additional costs to the
estimated project cost.
Sanitary Sewer
Watermain
Storm Sewer
Streets
Indirect Costs
$ 91,212.00
$ 83,033.50
$ 87,172.80
$144,204.50
$134,089.20
VIII. FINANCING OF IMPROVEMENTS
Financing of the proposed public improvements are the responsibility of the Developer.
IX. PROJECT ASSESSMENTS
The project assessment worksheet is located in the AppendiX of this Report. The estimated
assessment rate is $16,394.68 per unit.
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X. PROPOSED PROJECT SCHEDULE
The proposed project schedule is as follows:
1. City Council Receives Feasibility Report January 6, 2004
2. City Council Waives Public Hearing January 6, 2004
3. City Council Orders Project and Authorizes Engineer January 6, 2004
to Prepare Plans and Specifications
4. Engineer Submits Plans for Council Approval and March 2, 2004
Receives Authorization to Advertise for Bids
5. Advertise in Official Newspaper March 5, 2004
6. Advertise in Construction Bulletin March 5, 2004
7. Open Bids March 26, 2004
8. City Council Receives Bids and Awards Contract April 6, 2004
9. Contractor Begins Construction May 4, 2004
10. Substantial Completion July 16, 2004
, 11. Contractor Completes Construction July 30, 2004
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APPENDIX
Bunker Lake Village
Street and Utility Improvements
City Project No. 03 -35
A. SANITARY SEWER
Item
Unit
No. Description Quanti Unit Price Amount
1 Construct MH over existing sanitary sewer 2 EA $ 2,650.00 5,300.00
2 8" PVC SDR 35 10 -15' depth 1,480 LF $ 23.00 34,040.00
3 Trench Stabilization Rock 200 CY $ 14.00 2,800.00
4 Standard Manhole 9 EA $ 1,800.00 16,200.00
5 Extra Depth Manhole (over 10') 10 LF $ 105.00 1,050.00
6 4" X 8" Wye 41 EA $ 60.00 2,460.00
7 4" PVC Sch 40 Service Pipe 1,400 LF $ 10.00 14,000.00
8 4" Service Cleanout 41 EA $ 70.00 2,870.00
9 Abandon Sanitary Sewer Service 1 EA $ 500.00 500.00
10 Jet Clean Sewers 1,480 LF $ 1.50 2,220.00
11 Televise Sanitary Sewer Mains 1,480 LF $ 1.00 1,480.00
Subtotal 82,920.00
Contingencies 8,292.00
' Estimated Construction Cost 91,212.00
' B. WATERMAIN
Item Unit
No. Description Quanti Unit Price Amount
1 Connect to Existing Watermain 1 EA $ 500.00 500.00
' 2 Salvage Hydrant and Gate Valve 1 EA $ 500.00 500.00
3 Offset Existing Watermain 1 EA $ 2,500.00 2,500.00
4 8 "x8" Wet Tap (incl. GV & box, extension rod) 3 LF $ 1,800.00 5,400.00
' 5 8" DIP Cl 52 Watermain 1,750 LF $ 19.00 33,250.00
6 6" DIP Cl 52 Watermain 60 LF $ 19.00 1,140.00
7 6" Hydrant 4 EA $ 1,800.00 7,200.00
' 8 8" Gate Valve & Box 1 EA $ 1,200.00 1,200.00
9 6" Gate Valve & Box 4 EA $ 700.00 2,800.00
10 Ductile Iron Fittings 1,000 LB $ 3.50 3,500.00
11 Abandon Water Service 1 EA $ 500.00 500.00
12 1" Corporation 41 EA $ 60.00 2,460.00
13 1" Type K Copper Service 1,350 EA $ 8.00 10,800.00
14 1" Curb Stop and Box 41 EA $ 85.00 3,485.00
' 15 Turf Restoration 0.1 AC $ 2,500.00 250.00
Subtotal
Contingencies 75,485.00
' 7,548.50
Estimated Construction Cost 83,033.50
' 1 12951 -01
I Bunker Lake Village
Street and Utility Improvements
I City Project No. 03-35
I C. STORM SEWER
Item Unit
I No. Descriotion Quantity Unit Price Amount
1 12" RCP Storm Sewer 34 LF $ 22.00 748.00
I 2 15" RCP Storm Sewer 765 LF $ 22.00 16,830.00
3 18" RCP Storm Sewer 305 LF $ 24.00 7,320.00
4 21" RCP Storm Sewer 310 LF $ 27.00 8,370.00
5 24" RCP Storm Sewer 200 LF $ 28.00 5,600.00
I 6 33" RCP Storm Sewer 70 LF $ 34.00 2,380.00
7 15" RCP Flared End Section w/Trash Guard 1 EA $ 700.00 700.00
8 18" RCP Flared End Section w/Trash Guard 1 EA $ 850.00 850.00
I 9 33" RCP Flared End Section w/Trash Guard 1 EA $ 1,950.00 1,950.00
10 Catch Basin 5 EA $ 1,200.00 6,000.00
11 Catch Basin! Manhole 48" Diameter 9 EA $ 1,600.00 14,400.00
I 12 Catch Basin! Manhole 60" Diameter 1 EA $ 2,250.00 2,250.00
13 Outlet Structure 1 EA $ 2,700.00 2,700.00
14 Riprap 70 CY $ 75.00 5,250.00
I 15 Silt Fence 350 LF $ 3.00 1,050.00
16 Sod, Type Lawn 250 SY $ 5.00 1,250.00
17 Seeding, Mulch, Disc Anchor 1.0 AC $ 1,600.00 1.600.00
I Subtotal 79,248.00
Contingencies 7,924.80
Estimated Construction Cost 87,172.80
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I D. STREETS AND RESTORATION
Item Unit
I No. Descriotion Quantity Unit Price Amount
1 Mobilization 1 LS 0.00
I 2 Common Excavation (CV) 320 CY $ 4.00 1,280.00
3 Granular Borrow from Site (CV) 320 CY $ 5.00 1,600.00
4 Subgrade Preparation 17.0 RS $ 150.00 2,550.00
5 Aggregate Base CL. 5 1,550 TN $ 11.50 17,825.00
I 6 Concrete Curb & Gutter 3,250 LF $ 9.00 29,250.00
7 Bituminous Base Course 820 TN $ 40.00 32,800.00
8 Bituminous Wear Course 620 TN $ 42.00 26,040.00
I 9 4" Concrete Walk 3,600 SF $ 3.75 13,500.00
10 Traffic Control 1 LS $ 1,500.00 1,500.00
11 Rock Construction Entrance 1 LS $ 750.00 750.00
I 12 Roadside Seeding Mix 900 2.5 AC $ 1,600.00 4.000.00
Subtotal 131,095.00
Contingencies 13,109.50
I Estimated Construction Cost 144,204.50
I 2 12951-01
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Bunker Lake Village
Street and Utility Improvements
City Project No. 03-35
E. FUTURE WIDENING - 139TH LANE NW
Item
No. Descriotion
1 Mobilization
2 Remove Concrete Curb and Gutter
3 Mill Bituminous Pavement (1" depth)
4 Common Excavation (CV)
5 Aggregate Base CL. 5
6 Concrete Curb & Gutter
7 Bituminous Base Course
8 Bituminous Wear Course
9 Sealcoat
10 Striping
11 Pavement Message
12 Turf Restoration
13 Traffic Control
Subtotal
Contingencies
Estimated Construction Cost
Unit
Quantitv Unit Price Amount
1 LS $ 2,500.00 2,500,00
200 LF $ 4.00 800.00
130 SY $ 2.50 325.00
120 CY $ 16.00 1,920.00
74.0 TN $ 12.00 888.00
200.0 LF $ 15.00 3,000.00
49 TN $ 41.00 2,009.00
41 TN $ 43.00 1,763.00
890 SY $ 1.00 890.00
1 LS 800 800.00
2 EA $ 150.00 300.00
450 SY $ 3.25 1 ,462.50
1 LS $ 1,800.00 1.800.00
18,457.50
1,845.75
20,303.25
3
12951-01
Project Name: Bunker Lake Village Project No, : 03-35
Feasibility Report Date: December 5, 2003 Amount: $ 405,622.80
Contract Award Date: Amount:
Estimated Construction Sanitary Sewer $ 91,212.00
Watermain $ 83,033.50
Storm Sewer $ 87,172.80
Streets and Restoration $ 144,204,50
Amount: $ 405,622.80
Estimated Expenses
Engineering: $ 59,700.00
Aerial Mapping (1 % of street) $ 1,442.05
Drainage Plan (0.3% of street/storm) $ 694.13
Administration (3%) $ 12,168.68
Assessing (1 %) $ 4,056,23
Bonding (0.5%) $ 2,028.11
Legal & Easement $ 500.00
Advertising $ 700.00
City Costs (includes inspection) $ 39,500.00
Street Signs $ 2,600.00
Testing $ 3,200.00
Construction Interest $ 7,500.00
Total Estimated Expenses $ 134,089.20
Expenses Multiplier 33.0576%
Estimated Project Cost Amount: $ 539,712.00
Trunk Source and Storaae
Watermain: Connection Charge 41 EA $ 2,318.00 $
Area Charge 10,01 AC $ 2,124,00 $
Lateral Charge o LF $ $
San. Sewer: Connection Charge 41 EA $ 351.00 $
Area Charge 10.01 AC $ 1,302.00 $
Lateral Charge o LF $ $
Storm Sewer: Area Charge OAC $ $
Total Trunk Source and Storaae $
Other Costs
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Estimated-Andover Special Assessments
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Seal Coating
Future 139th Lane NW Widening plus expenses ($20,303.25 x 1.330576)
Area Charge Previously Assessed - SlIllilary Sewer (City Project 88-5)
Area Charge Previously Assessed - Wfiiermain (City Projecl88-5)
Connection Charge Previously Assessed - Watermain (City Project 88-5)
Connection Charge Previously Assessed - Sanitary Sewer (City Project 88-5)
Total Amount to be Assessed
I Assessment Rate per Unit
5,640 SY
1 LS
9.7 AC
9,7 AC
4EA
4EA
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$672,182.08
41
=
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City Project 03-35
$ 1.00 $
$ 27,015,02 $
$ (1,302.00) $
$ (2,124.00) $
$ (2,318.00) $
$ (351.00) $
$
$ 16,394.68 Unit
95,038.00
21,261.24
14,391.00
13,033,02
143,723.26
5,640.00
27,015.02
(12,629.40)
(20,602.80)
(9,272.00)
(1,404.00)
672,182.08
12951-01
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I Assessment Rate Calculations
I 1 Sanitary Sewer
I Estimated Construction Cost $ 91,212.00
Less City Cost $
Total Cost $ 91,212.00
I Plus Expenses 33.0576% $ 121,364.51
I Assessable Sanitary Sewer Cost
$ 121,364.51 $ 2,960.11 per Unit
=
I 41
I 2 Watermain
Estimated Construction Cost $ 83,033.50
I Less City Cost $
Total Cost $ 83,033.50
I Plus Expenses 33.0576% $ 110,482.39
Assessable Watermain Cost
I $ 110,482.39 = $ 2,694.69 per Unit
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I 3 Storm Sewer
$
Estimated Construction Cost 87,172.80
I Less City Cost $
Total Cost $ 87,172.80
Plus Expenses 33.0576% $ 115,990.04
I Assessable Storm Sewer Cost
I $ 115,990.04 = $ 2,829.03 per Unit
41
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I City Project 03-35 2 12951-01
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I 4 Str ts
I Estimated Construction Cost $ 144,204.50
Less City Cost $
I Total Cost $ 144,204.50
Plus Expenses 33.0576% $ 191,875.06
I Assessable Street Cost
$ 191,875.06 = $ 4,679.88 per Unit
I 41
I 5 Seal Coating
I Future Seal Coat Cost $ 5,640.00
I Assessable Seal Coating Cost
$ 5,640.00 = $ 137.56 per Unit
I 41
I 6 Trunk Watermain Area
Total Area Charge $ 658.44
I Assessable Watermain Area Cost
I $ 658.44 = $ 16.06 per Unit
41
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7 Trunk Sewer Area
I Estimated Area Charge $ 403.62
I Assessable Sewer Area Cost
I $ 403.62 = $ 9.84 per Unit
41
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I City Project 03-35 3 12951-01
I
I 8 Future Wid ning -139th Lane NW
I Estimated Construction Cost $ 27,015.02
I Assessable Future Widening Cost
$ 27,015.02 = $658.90 per Unit
I 41
I 9 Watermain Connection
I Connection Charge $ 95,038.00
Connection Charge Credit .$ (9.272.00)
Total Connection Charge $ 85,766.00
I Assessable Connection Charge
I $ 85.766.00 = $ 2,091.85
41
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10 Sanitary Sewer Connection
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Connection Charge $ 14,391.00
I Connection Charge Credit $ (1.404.00)
Total Connection Charge $ 12,987.00
I Assessable Connection Charge
$ 12.987.00 = $ 316.76
I 41
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I City Project 03-35 4 12951-01
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Assessm nt Summary
1 Sanitary Sewer
2 Watermain
3 Storm Sewer
4 Streets
5 Seal Coating
6 *Trunk Watermain Area
7 *Trunk Sanitary Sewer Area
8 Future Widening - 139th Lane NW
9 *Watermain Connection
10 *Sewer Connection
Ass ssment Rate per Unit Bunker Lake Village
$
$
$
$
$
$
$
$
$
$
2,960.11
2,694.69
2,829.03
4,679.88
137.56
16.06
9.84
658.90
2,091.85
316.76
$ 16,394.68
* Rates are adjusted per unit based upon previously paid assessments.
City Project 03-35
5
12951-01
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TKDA
TOl..1Z. KING, DUVAll. ANDERSON
AND ASSOCIATES INCORPORATED
SAINT PAUL, MINNESOTA
I
2000
EXHIBIT 1
FEASIBILITY STUDY
BUNKER LAKE
VILLAGE
LOCATION MAP
CITY PROJECT 03-35
ANDOVER, MINNESOTA
TKDA COMM. NO. 12951-01
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@ CITY OF ANDOVER
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1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US
Regular City Council Meeting - Tuesday, January 6, 2004
Call to Order - 7:00 p.m.
Pledge of Allegiance
Plaque Presentations/Acknowledge Service
Resident Forum
Agenda Approval
1. Approval of Minutes (12/01/03 Special; Regular 12/02/03; 12/11103 Special; 12/15/03 Special; 12/16/03
Regular)
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Consent Items
2. Approve Payment of Claims - Finance
3. Approve Raffle PermitlMinnesota Deer Hunters Assoc. - Clerk
4. Approve AddendumlTimeSaver Secretarial Contract - Clerk
5. Approve 3.2% Malt Liquor On-Sale Liquor License/Tasty Pizza - Clerk
6. Approve 2004 Tri-City GIS Contract - Engineering
7. Approve Joint Powers Agreement/Order Improvement/Order Plans & Specs/04-4/Joint 2004 Seal Coating
Program - Engineering
8. Approve Change Order #1/99-8A1Well #8 Pumping System - Engineering
9. Approve Joint Powers Agreement/99-l4/Round Lake Boulevard NW - Engineering
10. Approve Resolution! Allocating Off System Expenditure of City MSA Funds onto County Systeml99-
l4/Round Lake Boulevard NW - Engineering
11. Accept Feasibility ReportlWaive Public Hearing/03-38/14545 Round Lake Boulevard NW/SS -
Engineering
12. Accept Feasibility ReportlWaive Public Hearing/03-37/Donohue Creekside Addition - Engineering
13. Accept Feasibility ReportlWaive Public Hearing/Order Plans & Specs/03-35/Bunker Lake Village -
Engineering
14. Approve Change Order #2 (Compensating)/01-30IPrairie Road Reconstruction - Engineering
15. Authorize Update of Local Water Resource Management Plan RFP/03-42 - Engineering
16. Approve Application and Resolution for CDBG Funds in 2004 - Planning
Orl!:anizational Items
17. Approve Official Depositiories & Banks - Finance
18. Designate Official Newspaper - Clerk
19. Appoint Acting Mayor - Clerk
20. Appoint Standing Committees - Clerk
Discussion Items
21. Public HearinglIssuance of Capital Improvement Bonds - Finance
22. Consider RezoningIR-1 to R-4/1374 - 161't Avenue NW - Planning
23. Consider Preliminary Plat/Oakview Parkl1374 - 161 'I Avenue NW - Planning
24. Consider Compo Plan AmendmentlExtend MUSA BoundarylW oodland 61h Addition - Planning
25. Consider Residential Sketch PlanIWoodland 6th Addition - Planning
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Staff Item
26. Schedule January City Council Workshop - Administration
Mayor/Council Input
Adjournment
G
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Adrninistrato~
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: December 16,2003
INTRODUCTION
The following minutes have been provided by TimeSaver for Council approval:
December 2, 2003
Regular Meeting (Tabled from 12-16 meeting)
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December 11,2004
Special Meeting
December 15, 2004
Special Meeting (Orttel absent)
December 16, 2004
Regular Meeting
The following minutes have been provided by staff for Council approval:
December 1, 2003
Truth in Taxation Meeting (Trude absent)
[Tabled from 12-16 meeting]
DISCUSSION
Copies of the minutes have been e-mailed to Mayor Gamache and Council Members Orttel and
Jacobson with hard copies provided to Council Members Knight and Trude.
ACTION REQUIRED
The City Council is requested to approve the minutes listed above.
Respectfully submitted,
o rL-L. ()Lb
Vicki V olk
City Clerk
(3)
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Councilmembers
cc:
John Erar, City Administrator
FROM:
Jim Dickinson, Finance Director
SUBJECT:
Payment of Claims
DATE:
January 6, 2004
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $551,371,40 on disbursement edit lists #1-3 from 12/15/03 thru 12/30/03 have been issued
and released.
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Claims totaling $315,304.71 on disbursement edit list #4 dated 01106/04 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REOUlRED
The Andover City Council is requested to approve total claims in the amount of $866,676.11. Please note
that Council Meeting minutes will be used as documented approval.
ubmitted,
/---
Edit Lists
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and City Council
John Erar, City Administrator
Vicki V olk, City Clerk
Approve Raffle PermitlMinnesota Deer Hunters Association
January 6, 2004
INTRODUCTION
The Rum River Chapter of the Minnesota Deer Hunters Association has applied for a
permit to conduct a raffle in Andover on March 20,2004 at the Courtyards of Andover.
DISCUSSION
As part of the permit process the city can do one of the following: I) approve the
application with no waiting period; 2) approve the application with a 30 day waiting
period; or 3) deny the application.
ACTION REOUlRED
The City Council is requested to approve the application with no waiting period.
Respectfully submitted,
(LL' U~
Vicki V olk
City Clerk
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CITY OF
NDOVE
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: John Erar, City Administrator
FROM: Vicki V olk, City Clerk
SUBJECT: Approve Addendum/TimeSaver Secretarial Contract
DATE: January 6, 2004
INTRODUCTION
TimeSaver Secretarial Service has forwarded an addendum to their contract for an
increase in rates.
DISCUSSION
Following are their current and proposed rates that are approximately a 3% increase:
Current
$106.00/meeting up to one hour +
$26.25 for each 30 minutes following the
first one hour, or
$22.60 per hour and 15 min. prior to Call
to Order and 15 min. following adjournment
with a 1.5 hour minimum
Plus $10.00 per page of typewritten minutes
ACTION REOUIRED
Proposed
$109.00/meeting up to one hour +
$27.00 for each 30 minutes
following the fIrst one hour, or
$23.30 per hour and 15 min. prior
to Call to Order and 15 min. minutes
following adjournment with a 1.5 hr.
rmmmum
Plus $10.30 per page of typewritten
Minutes.
Council is requested to approve the addendum to the TimeSaver Secretarial contract
effective January 1,2004.
Respectfully submitted,
o Llk. (/~
Vicki Volk
City Clerk
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1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: John Erar, City AdrninistratOrfv
FROM: Vicki Volk, City Clerk
SUBJECT: Approve On-Sale 3.2% Malt Liquor License/Tasty Pizza
DATE: January 6, 2004
INTRODUCTION
Tasty Pizza's 3.2% malt liquor license expired on 12/31/03.
DISCUSSION
Darren Brenk, the owner of Tasty Pizza has applied for renewal of the license. The
appropriate fee has been paid.
ACTION REOUIRED
Council is requested to approve the 2004 on-sale 3.2% malt liquor license for Tasty
Pizza, 13827 Round Lake Boulevard.
Respectfully submitted,
/.LL. U,~
Vicki V olk
City Clerk
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
CC: John Erar, City AdministratorfV
FROM: David Berkowitz, City Engineer
SUBJECT: Approve 2004 Tri-City GIS Contract - Engineering
DATE: January 6, 2004
INTRODUCTION
The City Council is requested to approve the GIS Tri-City Contract for the year 2004. This
contract is with a new GIS consultant (GIS Ranger), which consists of two members of the
previously used consultant (PlanSight). These two individuals have been working for the Tri-
City Group (Andover, Fridley and Columbia Heights) to provide GIS services for each City for
the past few years and the program has worked very well.
o
DISCUSSION
The City currently receives 20 hours per week of GIS service through this contract. There is no
change to the previous contract. The amount of the 2004 contract is $26,846.00.
BUDGET IMPACT
The funding is budgeted from the drainage and mapping fund, trunk water and sewer funds and
right-of-way management fees.
ACTION REOUIRED
The City Council is requested to approve the GIS Tri-City Contract for the year 2004.
Respectfully submitted,
P:::::~~
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Attachments: Consulting Services Agreement
o cc: Blaine Hackett, GIS Rangers, 2434 Virginia Circle, Roseville, MN 55113
o
CONSULTING SERVICES AGREEMENT
This Contract is made and entered into between the Tri-City GIS Joint Powers
Organization, consisting of the Cities of Fridley, Columbia Heights and Andover,
hereinafter "Tri-City" and GIS Rangers LLC., 2434 Virginia Circle, Roseville,
Minnesota, 55113, hereinafter "Contractor",
WHEREAS, Tri-City requires services to be provided for the staffing of a GIS
Range Rider to provide GIS technical assistance to the Cities of Andover, Columbia
Heights and Fridley;
WHEREAS, Contractor desires to and is capable of providing the necessary services
according to the terms and conditions stated herein;
o
NOW, THEREFORE, in consideration ofthe mutual promises and agreements
contained herein the parties agree as follows:
1, TERM
1.1 Term,
The term of this Contract shall be from January 1, 2004 to and
including December 31,2004 unless earlier terminated by law or
according to the provisions of this Contract,
2,
CONTRACTOR'S OBLIGATIONS
2,1 General Description,
Contractor shall provide the following services generally described as:
2,455 hours annually of full time onsite GIS technical assistance to the
communities of Fridley, Andover and Columbia Heights, The services
will be in the form of one or more GIS Range Riders that would spend
approximately 80 hours per month per city in Andover and Fridley,
respectively, and approximately 44 hours per month in the City of
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Columbia Heights over the course of the Contract, Hours over and
above what is contracted here will be handled separately on a case by
case basis,
2,2 Conformance to Snecification,
Services provided shall meet or exceed the tasks outlined in the Tri-
City GIS Technical Assistance Request for Proposal set out in Exhibit
A which is attached hereto and incorporated herein by reference.
3, PAYMENT
3,1 Total Cost,
The total amount to be paid by Tri-City pursuant to this Contract
shall be:
$68,652,!!!!.. (Andover-$26,846,oo, or 39,1 %, Fridley-$26,846,oo, or
39,1 %, Columbia Heights-$14,966,oo, or 21.8%)
Invoices,
3,2
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Contractor shall, within fifteen (15) working days following the last
day of each calendar month in which services were provided, submit
an invoice and request for payment on an invoice form acceptable to
Tri-City, This invoice shall itemize 1) the hours of services rendered
listed by classification, 2) the date such services were provided, 3) a
general description of the services provided, 4) the name of client
receiving services,S) the amount and type of all reimbursable
expenses being charged to the Contract, 6) the dates of the
performance period covered by the invoice,
3,3
Time of Pavment,
Tri-City shall make payment to Contractor within thirty-five (35)
days of the date on which the invoice is received, H the invoice is
incorrect, defective, or otherwise improper, Tri-City will notify
Contractor within ten (10) days ofreceiving the incorrect invoice,
Upon receiving the corrected invoice from Contractor, Tri-City will
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3.4
make payment within thirty-five (35) days,
Payment of Unauthorized Oaims,
Tri-City may refuse to pay any claim which is not specifically
authorized by this Contract. Payment of a claim shall not preclude
Tri-City from questioning the propriety of the claim,
4, COMPLIANCE WITH LA WS/STANDARDS
4,1 General,
Contractor shall abide by all Federal, State or local laws, statutes,
ordinances, rules and regulations now in effect or hereinafter
pertaining to this Contract or to the facilities, programs and staff for
which Contractor is responsible,
4,2
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Minnesota Law to Govern,
This Contract shall be governed by and construed in accordance with
the substantive and procedural laws of the State of Minnesota,
without giving effect to the principles of conflict of laws, All
proceedings related to this Contract shall be venued in the State of
Minnesota,
5,
INDEPENDENT CONTRACTOR STATUS
o
Contractor is an independent contractor and nothing herein contained shall
be construed to create the relationship of employer and employee between
Tri-City and Contractor, Contractor shall at all times be free to exercise
initiative, judgment and discretion as to how to best perform or provide
services, Contractor acknowledges and agrees that Contractor is not entitled
to receive any of the benefits received by Tri-City employees and is not
eligible for workers' or unemployment compensation benefits, Contractor
acknowledges and agrees that no withholding or deduction for State or
Federal income taxes, FICA, FUTA, or otherwise, will be made form the
payments due Contractor and that it is Contractor's sole obligation to
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6,
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comply with the applicable provisions of all Federal and State tax laws,
INDEMNIFICATION
Contractor shaD indemnify, hold harmless and defend Tri-City, its members,
officers and employees against any and aD liability, loss, costs, damages,
expenses, claims or actions, inclnding attorneys' fees which Tri-City, its
officers or employees may hereafter sustain, incur or be required to pay,
arising out of or by reason of any negligent or willful act, or negligent or
willful omission of Contractor, its agents, servants or employees, in the
execution, performance, or failure to adequately perform Contractor's
obligations pursuant to this Contract.
7,
INSURANCE
7,1 General Terms,
In order to protect itself and to protect Tri-City under the indemnity
provisions set forth above Contractor shall, at Contractor's expense,
procure and maintain policies of insurance covering the term of this
Contract, as set forth below, Such policies of insurance shall apply to
the extent of, but not as a limitation upon or in satisfaction of, the
indemnity provisions herein, All retentions and deductibles under
such policies of insurance shall be paid by Contractor, Each such
policy shall not be canceled by the issuing insurance company without
at least ten (10) days written notice to Tri-City of intent to cancel.
7,2 Coverage,
The policies of insurance to be obtained by Contractor pursuant to
this section shall be purchased from a licensed carrier and shall
include the following:
A) Professional Liability
(1)
A professional liability insurance policy covering
personnel of Contractor, if any, who provide
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professional services under this Contract, which shall
include the following coverages at a minimum:
Personal InjurylDamage: $200,000 per person
$600,000 per occurrence
B) Workers' Compensation
If applicable, Contractor shall procure and maintain a policy that
at least meets the statutory minimum,.
7,4
Failure to Provide Proof of Insurance,
Tri-City may withhold payments for failure of Contractor to furnish
proof of insurance coverage or to comply with the insurance
requirements as stated above,
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8, SUBCONTRACTfflG
Contractor shall not enter into any subcontract for the performance of the
services contemplated under this Contract nor assign any interest in the
Contract without prior written consent of Tri-City,
9,
DEFAULT
9,1 Inability to oerform,
Contractor shall make every reasonable effort to maintain staff,
facilities, and equipment to deliver the services to be purchased by
Tri-City, Contractor shall immediately notify Tri-City in writing
whenever it is unable to, or reasonably believes it is going to be unable
to, provide the agreed upon quality of services, Upon such
notification, Tri-City shall determine whether such inability requires
o
a modification or cancellation of this Contract,
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9,2
Duty to Miti2ate,
Both parties shall use their best efforts to mitigate any damages which
might be suffered by reason of any event giving rise to a remedy
hereunder,
10, TERMINATION
10,1 With or Without Canse.
Notwithstanding any other provision of this Contract, either party
may terminate this Contract at any time for any reason by giving
thirty (30) days written notice to the other, Tri-City shall pay to
Contractor the reasonable value of services received from Contractor
as of the termination date,
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10,2 Notice of Default,
Either party may terminate this Contract for cause by giving ten (10)
days written notice of its intent, Said notice shall specify the
circumstances warranting termination of this Contract.
10,3 Failure to Cure,
H the party in default fails to cure the specified circumstances as
described by the notice given under the above paragraph within the
ten (10) days, or such additional time as may be authorized by the
party giving notice, then the whole or any part of this Contract may
be terminated by written notice.
10.4 Notice of Termination,
Notice of Termination shall be made by certified mail or personal
delivery to the authorized agent of the party, Notice of Termination is
o deemed effective upon delivery to the address of the party as stated in
o
paragraph 12,
10,5
Effect of Termination,
Termination ofthis Contract shall not discharge any liability,
responsibility or right of any party which arises from the perlormance
of or failure to adequately perlorm the terms of this Contract prior to
the effective date of termination, in accordance with the laws of the
State of Minnesota,
11. CONTRACT RIGHTSIREMEDIES
11.1 Ril!hts Cumulative.
AIl remedies available to either party under the terms of this Contract
or by law are cumulative and may be exercised concurrently or
separately, and the exercise of anyone remedy shall not be deemed an
election of such remedy to the exclusion of other remedies,
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11,2 Waiver,
Waiver for any default shall not be deemed to be a waiver of any
subsequent default, Waiver or breach of any provision of this
Contract shall not be construed to be modification for the terms of
this Contract unless stated to be such in writing and signed by
authorized representatives of Tri-city and contractor,
12, AUTHORIZED REPRESENTATIVE
Notification required to be provided pursuant to this Contract shall be
provided to the following named persons and addresses unless otherwise
stated in this Contract, or in a modification of this Contract,
To Contractor:
Andover:
Blaine Hackett
City Engineer
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
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GIS Rangers
2434 Virginia Circle
Roseville, MN 55113
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Fridlev:
Columbia Heil!:hts:
City of Fridley
6431 University Avenue NE
Fridley, MN 55432
Public Works Director
City of Columbia Heights
637 - 38th Avenue NE
Columbia Heights, MN 55421
Director of Public Works
13, MODIFICATIONS
Any alterations, variations, modifications, or waivers of the provisions of this
Contract shall only be valid when they have been reduced to writing, and
signed by authorized representatives of Tri-City and Contractor,
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14,
SEVERABILITY
The provisions of this Contract shall be deemed severable, H any part of this
Contract is rendered void, invalid, or unenforceable, such rendering shall not
affect the validity and enforceability of the remainder of this Contract unless
the part or parts which are void, invalid or otherwise unenforceable shall
substantially impair the value of the entire Contract with respect to either
party,
15, MERGER
15,1 Final Al!:reement,
This Contract is the final statement of the agreement of the parties
and the complete and. exclusive statement of the terms agreed upon,
and shall supersede all prior negotiations, understandings or
agreements, There are not representations, warranties, or
stipulations, either oral or written, not herein contained,
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IN WITNESS WHEREOF, the parties hereto have executed this Contract on the
date(s) indicated below,
CONTRACTOR
By: ~"~04Jte.l..{
-
TRI-CITY GIS ORGANIZATION
By:
Title: .1kllifflt, ({[5 RaVl.9-errs Title:
Date: /Z lJq 103 Date:
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By:
Title:
Date:
By:
Title:
Date:
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Exhibit A
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The following is a scope of services to be performed for the Tri-City Range Rider project.
The GIS Rangers LLC will perform all GIS related services for the cities of Andover,
Columbia Heights and Fridley. The GIS services will include but are not limited to the
following:
. Maintain and edit all GIS datasets pertaining to and being used for each City's
GIS.
. Create new datasets by
o Heads up digitizing
o Merging new datasets
o Spatial analysis
o Geoprocessing
o Geocoding
. Create and update GIS maps
. Advise the Tri-Cities on matters relating to GIS projects and software
. Maintain and keep records of GIS-related software and software licenses
. Customize GIS software where applicable
. Customize and maintain GIS related web pages and web mapping applications
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Other services not pertaining to GIS are as follows:
. Create and maintain Microsoft Access databases
. Customize forms and reports using Microsoft Access
. Request and maintain updates of county assessor's data
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Q)
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratorr
FROM: David D. Berkowitz, City Engineer
SUBJECT: Approve Joint Powers Agreement/Order Improvement/Order Plans &
Specs04-4/2004 Seal Coating Program - Engineering
DATE: January 6, 2004
INTRODUCTION
This item is in regards to approving the Joint Powers Agreement between the City of Andover
and the City of Coon Rapids, ordering the improvement and direct preparation of plans and
specifications for the 2004 Seal Coating Program, Project 04-4.
o
DISCUSSION
The last few months staff has been meeting with the cities of Coon Rapids, Columbia Heights,
Fridley, Spring Lake Park and Brooklyn Center to discuss a joint seal coat project. Southern
metro cities have been doing this type of joint project for several years and have experienced a
savings by bidding one large project. The City of Coon Rapids has taken the lead in this joint
project and will administer the preparation of the specifications, bidding and award of the
contract.
The Joint Powers Agreement with the City of Coon Rapids is attached for your review.
BUDGET IMPACT
The 2004 Seal Coating project has been identified in the City's Capital Improvement Plan. The
funding for this work will be from the Road & Bridge Fund and Developer Seal Coating Fund.
ACTION REQUIRED
The City Council is requested to approve the Joint Powers Agreement with the City of Coon
Rapids and approve the resolution ordering improvement and directing preparation of plans and
specifications for the 2004 Seal Coating Program, Project 04-4.
Respectfully submitted,
0~0-~..7
David D. Berkowitz d->
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Attachments: Joint Powers Agreement & Resolution
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JOINT POWERS AGREEMENT
2003-2004 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
This Joint Powers Agreement ("Agreement") is by and between the cities of Coon
Rapids, Andover, Blaine, Brooklyn Center, Columbia Heights, Fridley, and Spring Lake Park
(hereinafter individually the "City" and collectively the "Cities").
WHEREAS, the Cities have a common need to maintain their streets;
WHEREAS, the Cities have recognized that there is a financial benefit that will be
realized should they combine together for bidding purposes in search of one common contractor;
WHEREAS, Minn. Stat. S 471.59 provides for the joint exercise of common or similar
powers by governmental units and also provides that anyone governmental unit may perform on
behalf of another governmental unit any service or function which that unit would be authorized
to perform for itself;
NOW, THEREFORE, by virtue of the powers granted by law and in consideration of the
mutual covenants and agreements of the parties hereto, it is agreed as follows:
1. Purpose.
The Cities agree that they have joined together for the purpose of obtaining a common contractor
for certain street maintenance activities and with the expectation that the cost to each individual
city would be less as a result of this Agreement.
2, Method, Subject to the provisions of this Agreement, Coon Rapids shall prepare any
plans, specifications, bid proposals and advertise for bids for the placement of street traffic
markings, street sweeping, crack sealing, screening and seal coating services. Shortly after the
execution of this Agreement, Coon Rapids will provide each City with a bid form for the various
street maintenance services. Within twenty (20) days after receipt of the bid form, each City
shall provide to Coon Rapids
Draft December 18, 2003#
their estimated quantities for the various street maintenance services anticipated during the 2004
o season. A City that fails to return the bid form within twenty (20) days may be, at Coon Rapids'
discretion, excluded from the bidding process.
3, Bid and Award, After receiving the bid quantities from each participating City,
Coon Rapids shall prepare final plans and specifications and advertise for bids in accordance
with state law. Coon Rapids shall tabulate the bids upon their receipt and make a
recommendation of award to the Cities. The Cities shall have twenty (20) days after receipt of
the recommendation of award to provide Coon Rapids with written approval or rejection of Coon
Rapids' recommendation of award. Cities that reject or fail to respond to Coon Rapids'
recommendation shall be excluded from the bid award. After receiving the approvals described
herein, Coon Rapids shall award the street maintenance contracts pursuant to state law.
4, Opting Out, The parties hereto recognize that municipal funding sources and
spending priorities may change throughout the bidding and award process. In recognition
thereof, within sixty (60) days after a bid has been awarded, a City may opt out of any individual
o
bid award and contract by providing written notice to the Director of Public Works, City of Coon
Rapids, 11155 Robinson Drive, Coon Rapids, Minnesota 55433.
1. Responsibilities. Each City shall be responsible for:
2, Preparing maps showing the proposed locations for these services
located within their City including estimating the quantities,
3, Preparing the streets for markings in accordance with the
specifications and coordinating with the contractors as to the timing of the
actual work,
4. Inspecting the contractors' work, measuring the quantities of work
performed, approving and certifying the progress or final payments to
contractors,
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5, Within ninetf((90) )lays of written notification of a contract award,
paying a percentage of.eich City's actual construction cost to Coon Rapids
for legal and administrative costs on a sliding scale basis as follows:
First $0 - $50,000 2.0%
$50,001 to $100,000 1.5%
Over $100,000 1.0%
6. Payments. In accordance with the specifications, each contractor will submit a
separate itemized invoice to each City for the work performed in that City. Each City shall pay
invoiced amounts directly to the contractors and shall hold harmless Coon Rapids from any
amounts owed.
7, Indemnification, The parties mutually agree to indemnify and hold each other
harmless from all claims, demands, and causes of action of any kind of character, including the
cost of defense thereof, resulting from the acts or omissions oftheir respective councilmembers,
officers, officials, agents and employees relating to activities conducted under this Agreement.
8, Termination, This Agreement will automatically terminate on March 15,2005,
and may not be terminated on the part of any City except a City may choose not to participate by
not responding to any of the deadlines set forth in this Agreement or by opting out as provided in
Section 4 herein.
9, Strict Accountability, A strict accounting shall be made of all funds, and reports
of all receipts and disbursements shall be made upon request by any party hereto.
10, Representations, Each of the Cities represent that its governing body has duly
authorized the execution and delivery hereof, and that upon such execution and delivery, this
Agreement will be binding as against such party.
11, Miscellaneous, This Agreement constitutes the entire agreement of the parties on
the matter related hereto. This Agreement shall not be altered or amended, except by agreement
in writing signed by the parties hereto. If any provision of this Agreement shall be held invalid,
illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate
4
or render unenforceable any other provision hereof, and the remaining provisions shall not in any
o way be affected or impaired thereby. This Agreement may be simultaneously executed in several
counter partes, each of which shall be an original and all of which shall constitute but one and the
same instrument. This Agreement shall be construed in accordance with the laws of the State of
Minnesota.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by the
duly authorized officers of their respective governing bodies as of the
day of January,
2004.
CITY OF COON RAPIDS
CITY OF ANDOVER
By:
Tim Howe, Mayor
By:
Mayor
By:
Gerald G. Splinter, City Manager
By:
City Manager
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Approved as to form:
Tammi Fredrickson, Assistant City Attorney
CITY OF BLAINE
CITY OF BROOKLYN CENTER
By:
Mayor
By:
Mayor
By:
City Manager
By:
City Manager
CITY OF COLUMBIA HEIGHTS
CITY OF FRIDLEY
o
By:
By:
5
Mayor
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By:
City Manager
CITY OF SPRING LAKE PARK
By:
Mayor
By:
Adlllinistrator/Clerkfllreasurer
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6
Mayor
By:
City Adlllinistrator
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 04-4
FOR THE 2004 SEAL COATING IMPROVEMENTS.
WHEREAS, the City Council is cognizant of the need for the seal coating
improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of 2004 Seal Coatino Improvements, Project 04-4; and
BE IT FURTHER RESOLVED by the City Council to hereby direct the City of
Coon Rapids to prepare the plans and specifications for such improvement project.
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MOTION seconded by Councilmember
City Council at a reoular meeting this 6th
Councilmembers
in favor of the resolution, and Councilmembers
voting against, whereupon said resolutio~ was declared passed.
and adopted by the
day of January , 2004 , with
voting
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
CC: John Erar, City Administrator 97tY
FROM: David D. Berkowitz, City Engineer
SUBJECT: Approve Change Order #1I99-8A1Well #8 Pumping System - Engineering
DATE: January 6, 2004
INTRODUCTION
This item is in regards to approving Change Order #1 to Project 99-8A, Well #8 Pumping
System.
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DISCUSSION
Due to a few minor changes on-site, the final quantities exceed the approved contract. The
change order is for added sod for a total change order amount of$20.55.
BUDGET IMP ACT
The funding for this work will be from the 2002 Water Revenue Bonds that have already been
issued.
ACTION REOUIRED
The City Council is requested to approve the resolution approving Change Order #1 for Project
99-8A, Well #8 Pumping System.
Respectfully submitted,
O~Q.f
David D. Berkowitz
o /./
Attachments: Resolution & Change Order
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #.1- TO PROJECT NO. 99-8A.
WELL #8 PUMPING SYSTEM.
WHEREAS, the City of Andover has a contract for Project No. 99-8A with
Mark J. Traut Wells Inc. of Waite Park. MN
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order to Project No. 99-8A.
Adopted by the City Council of the City of Andover this
Januarv , 2004.
6th
day of
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CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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CHANGE ORDER
(Instructions on reverse side)
No.1
PROJECT: Submersible Well Pump - Well #8
DATE OF ISSUANCE: December 9, 2003
EFFECTIVE DATE:
OWNER: City of Andover, MN
OWNER's Contract No.:
CONTRACTOR: Mark J. Traut Wells, Inc.
ENGINEER: Bolton & Menk, Inc.
You are directed to make the following changes in the Contract Documents.
Description:
Modification of contract amount due to final quantity adjustment.
Reason for Change Order:
Adjust contract amounts to actual quantities.
Attachments: (List documents supporting change)
CHANGE IN CONTRACT PRICE:
Original Contract Price
CHANGE IN CONTRACT TIMES:
Original Contract Times
$148615.00
Net changes from previous Change Orders No._to No._
Substantial Completion :_days or dates
Readv for final navment : days or dates
Net changes from previous Change Orders No._to No._
$---
Contra~t Price Prior to this Change Order
days
Contract Times prior to this Change Order
$148615.00
Net Increase (IncreaselDecrease) of this Change Order
Substantial Completion :_ days or dates
Readv for final navment : davs or dates
Net Increase (Increase/Decrease) of this Change Order
$20.55 (Increase)
Contract Price with all approved Change Orders
days
Contract Times with all approved Change Orders
$148635.55
Substantial Completion :_days or dates
Readv for final oavment :
APPROVED:
By:
Owner (Authorized Signature)
Engineer (Authorized Signature)
ate: Ja-q-c- J
Date:
Date: )2)1610~
EJCDC No. 1910-8-B (1990 Edition)
Prepared by the EngineeIS Joint Contract Documents Committee and endoISed by The Associated General Contractors of America.
G:\Andover\M23330 16\ W ell#8\ChangeOl'der I.doc
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator ~
FROM: David D. Berkowitz, City Engineer
SUBJECT: Approve Joint Powers Agreement/99-14/Round Lake Boulevard NW -
Engineering
DATE: January 6, 2004
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INTRODUCTION
This item is in regards to approving the Joint Powers Agreement between the City of Andover
and Anoka County for the construction of sanitary sewer, watermain, storm sewer, streets and
trails along Round Lake Boulevard NW between Bunker Lake Boulevard NW and 1520d Larie
NW, Project 99-14.
DISCUSSION
The Joint Powers Agreement for the reconstruction of Round Lake Boulevard NW is attached for
your reVIew.
The Joint Powers Agreement and the funding splits are in conformance with the standard Anoka
County agreement.
BUDGET IMPACT
The project will be funded by a combination of County and City funds. The City's portion will
be funded by Municipal State Aid Funds and Sanitary Sewer & Water Trunk Funds.
ACTION REQUIRED
The City Council is requested to approve the Joint Powers Agreement for the construction of
sanitary sewer, watermain, storm sewer, streets and trails along Round Lake Boulevard NW
between Bunker Lake Boulevard NW and 1520d Lane NW, Project 99-14.
Respectfully submitted,
David D. Berkowitz
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Attachments: Joint Powers Agreement
Anoka County Contract No.
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JOINT POWERS AGREEMENT
FOR THE RECONSTRUCTION OF
COUNTY STATE AID HIGHWAY 9 (ROUND LAKE BOULEVARD) FROM
COUNTY STATE AID HIGHWAY 116 (BUNKER LAKE BLVD,) TO
1520d LANE NW, IN THE CITY OF ANDOVER, MINNESOTA
(S.A.P.02-609-12)
This Agreement made and entered into this , 2003, by and between the
County of Anoka, State of Minnesota, a political subdivision of the State of Minnesota,
2100 Third Avenue North, Anoka, Minnesota, 55303, hereinafter referred to as "County",
and the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota
55304, hereinafter referred to as the "City".
WIlNESSETH
WHEREAS, the parties of this agreement have long exhibited concern for the
deteriorating condition of Round Lake Boulevard as well as the poor drainage along
Round Lake Boulevard; and,
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WHEREAS, said parties are mutually agreed that the reconstruction of Round Lake Blvd.
and construction of a storm sewer system should be done as soon .as possible; and,
WHEREAS, the parties to this agreement consider it mutually desirable to provide
permanent traffic control signals at the intersections of 140th Lane NWand 143rd Avenue
NW, and modify the existing traffic control signal at the intersection of 13 8th Lane NW
for the safety of the traveling public; and,
WHEREAS, the parties to this agreement consider it mutually desirable to construct.
conduit and handholes at the intersections of South Coon Creek Drive ,and future
Andover Bouleyard for possible future signalization: and,
WHEREAS, the parties agree that the County shall cause the reconstruction of County
State Aid Highway 9 (Round Lake Blvd.); and,
WHEREAS, the Anoka County Highway Department has prepared plans and
specifications for Project No. S.A.P. 02-609-12 which plans and specifications are dated
8/15/2003, and which are on file in the office of the County Engineer; and,
WHEREAS, the parties agree that it is in their best interest that the cost of said project be
shared; and,
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WHEREAS, together with the sharing of the cost of construction for the traffic signals,
storm sewer, and roadway, the City will incorporate miscellaneous utility work to be
covered by this agreement; and,
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WHEREAS, Minnesota Statute 471.59 authorizes political subdivisions of the State to
enter into joint powers agreements for the joint exercise of powers common to each.
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NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED:
I. PURPOSE
The parties have joined together for the purpose of reconstructing the roadway, drainage,
sidewalk, traffic control systems, as well as other utilities on a portion of County State
Aid Highway 9 (Round Lake Blvd.) as described in the plans and specifications
numbered S.A.P. 02-609-12 on file in the office of the Anoka County Highway
Department and incorporated herein by reference.
II. METHOD
The County shall provide all engineering services and shall cause the construction of
Anoka County Project No. S.A.P. 02-609-12 in conformance with said plans and
specifications. The County shall do the calling for all bids and the acceptance of all bid
proposals.
III. COSTS
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The contract costs of the work, or if the work is not contracted, the cost of all labor,
materials, normal engineering costs and equipment rental required to complete the work,
shall constitute the actual "construction costs" and shall be so referred to herein.
"Estimated costs" are good'faith projections of the costs, which will be incurred for this
project. Actual costs may vary and those will be the costs for which the relevant parties
will be responsible. The estimated construction cost of the total project (including
County furnished materials) is $3,998,436.99. Participation in the construction cost is as
follows:
1. The City shall provide construction observation for the relocation
and reconstruction of their utilities and approve for acceptance the work as it is
completed.
1a. The City shall be responsible for any deficiencies
associated with the relocation and reconstruction of the utilities that arise
after the specified warranty period.
1 b. Any deficiencies or failure of new utilities caused by the
contractor as a result of inferior workmanship or defective materials
failing to meet the required specification as stipulated by the contract shall
be corrected by the contractor.
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1 c. Damage to existing utilities, which may arise from or in
connection with performance of the work by the contractor, their agents,
representatives, employees or subcontractors shall be addressed by Special
Provisions (1714) Responsibility For Damage Claims.
2. The City shall pay 100% ofthe hydrant and curb box relocation
and gate box adjustment as well as water and sewer relocation and construction. The
estimated City cost of these items is $267,325.20.
3. The City shall furnish and deliver to the construction site
replacement hydrants for any hydrants, which are being relocated as a part of this project,
which they want replaced.
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4. The City shall pay for the non-participating and non-eligible
portion of the storm sewer construction plus a percentage of the eligible portion of storm
sewer construction. The estimated cost of the non-participating storm sewer is $0.00 of
which the estimated cost to the City is $0.00 (100%). The non-eligible and eligible
portions are defined in the State Hydraulics letter. The cost of the eligible portion will be
split between the City, in cities greater than 5,000 population, and County based on the
ratio of contributing flow determined by the product of contributing area and runoff
coefficient. The estimated percentage of contributing flow from the City is 16 percent.
The total eligible estimated cost of the storm sewer is $486,817.00 of which the estimated
cost to the City is $77,890.72. The total non-eligible estimated cost ofthe storm sewer is
$0.00 of which the estimated cost to the City is $0.00(100%). The total cost of the storm
sewer construction is estimated at $486,817.00 of which the estimated cost to the City is
$77,890.72.
5. The City shall pay for 16 percent of the cost of detention basins
(including ponds and their outlet structures and grit chambers/collectors including the
"V ortechs Stormwater Treatment System"). The City portion of the cost is based on
contributing flow to the detention basin determined by the product of contributing area
and runoff coefficient. The total estimated cost of the detention basins is $111,918.1 0 of
which the estimated cost to the City is $17,906.90
6. The City shall pay for the construction of the
widenin~improvements to 140th Lane NW, 143rd Avenue NW, South Coon Creek Drive,
and 1491 Avenue NW. The City's estimated cost for grading, base and bituminous for
these improvements is $43,030.10.
7. The City shall pay 50% of the cost of concrete curb and gutter (less
median curb and gutter). The estimated total cost of curb and gutter including medians is
$267,374.00, of which the City's estimated share is $64,546.60.
8. The City shall pay the cost of decorative median above the cost of
concrete median. The City's estimated cost for decorative median is $ 0.00
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9. The City shall pay 100% of the cost of median plantings. This cost
shall include design by a landscape architect, installation of plantings, design/installation
of an underground watering system and median widening costs needed to meet the Anoka
County Highway Department Landscape/Streetscape Guidelines. The City's estimated
cost for median plantings is $ 0.00
10. The City shall pay 100% of the cost of new concrete and/or
bituminous driveway pavement for all upgraded driveways. The City's estimated cost for
driveway pavement is $ 0.00.
11. Any in place driveway pavement disrupted by the construction will
be replaced in-kind by the County at no cost to the City.
12. The City shall pay for 100% of the cost of new sidewalk installed
on the project. The estimated cost to the City is $41,477.10.
13. In place concrete walk will be replaced by the County at no cost to
the City.
14. The City shall pay 100% of the cost of new bituminous trails. The
City's estimated cost for the trail is $63,945.00.
15. The City shall pay 100% of the cost of any street lighting included
in the project. The design and installation of ornamental streetlights shall be in
accordance with the County's specifications. The City's estimated cost for street lighting
, is $ 0.00.
16a. The City shall pay to the County 67% of the cost of construction
and installation of the whole traffic actuated signal system(including County supplied
materials) at 143rd Avenue NW and 100% of the handholes and conduit construction for
possible future signalization of the South Coon Creek Drive and future Andover
Boulevard intersections. The City's estimated share of the construction is $108,640.00.
16b. The County shall pay 100% of all interconnect costs.
17. The City shall pay 100% of Emergency Vehicle Pre-emption
(EVP) costs. The City's estimated share of the construction is $108,640.00.
18. The City shall pay 100% of the cost of retaining walls required to
accommodate the new bituminous trails costs. The City's cost fro retaining walls is
$19,125.00.
19.
below:
The total estimated cost to the City for the project is summarized
1 Right of Way
2 Construction or Adjustment of Local Utilities
$0.00
$267,325.20
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3 Grading, Base & Bituminous
4 Storm Sewer
5 Detention Basins
6 Concrete Curb & Gutter
7 Decorative Medians
8 Median Plantings
9 Driveway Upgrades
10 Concrete Sidewalk
11 Trails
12 Street Lights
13 Traffic Signals
14 EVP
15 Retaining Walls
$43,030.10
$77,890.72
$17,906.90
$64,546.60
$0.00
$0.00
$0.00
$41,477.10
$63,945.00
$0.00
$108,640.00
$14,000.00
$19,125.00
Total Estimated Construction Cost To The City
$717,886.62
The total estimated construction cost to the City for the project is $717,886.62 as shown
on the attached Exhibits A and B. The City participation in construction engineering will
be at a rate of 8% of their designated share. The estimated cost to the City for
construction engineering is $57,430.93. The grand total estimated cost to the City for the
project is $775,317.55.
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Upon award of the contract, the City shall pay to the County, upon written demand by the
County, 95% of its portion of the cost of the project estimated at $736,551.67. The City's
share of the cost of the project shall include only construction and construction
engineering expense and does not include administrative expenses incurred by the
County.
Upon final completion of the project, the City's share of the construction cost will be
based upon actual construction costs. If necessary, adjustments to the initial 95%
charged will be made in the form of credit or additional charges to the City's share. Also,
the remaining 5% ofthe City's portion of the construction costs shall be paid.
IV. TERM
This Agreement shall continue until terminated as provided hereinafter.
V. DISBURSEMENT OF FUNDS
All funds disbursed by the County or City pursuant to this Agreement shall be disbursed
by each entity pursuant to the method provided by law.
VI. CONTRACTS AND PURCHASES
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All contracts let and purchases made pursuant to this Agreement shall be made by the
County in conformance to the State laws.
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VII. STRICT ACCOUNTABILITY
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A strict accounting shall be made of all funds and report of all receipts and disbursements
shall be made upon request by either party.
VIII. TERMINATION
This Agreement may be terminated by either party at any time, with or without cause,
upon not less than thirty (30) days written notice delivered by mail or in person to the
other party. Ifnotice is delivered by mail, it shall be deemed to be received two (2) days
after mailing. Such termination shall not be effective with respect to any solicitation of
bids or any purchases of services or goods which occurred prior to such notice of
termination. The City shall pay its pro rata share of costs which the County incurred
prior to such notice of termination.
IX. RIGHT OF WAY
As part of this project, the County will acquire all necessary right-of-way including any
easements required to construct the bituminous trail requested by the City as well as any
additional right-of-way needed for the improvements to the City street intersections.
Upon request by the County, the City owned property required for the project shall be
conveyed by warranty deed by the City to the County at no cost to the County. The City
shall perform all special assessment searches required for this project at no cost to the
County. After construction has been completed the County shall convey the property
acquired to widen/improve the City streets by warranty deed to the City.
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X. SIGNALIZATION POWER
The City shall at their sole expense, install or cause the installation of an adequate
electrical power source to the service cabinet for the intersection of 143rd Avenue NW,
including a.ny necessary extension of power lines. The City shall be the lead agency in
this matter. Upon completion of said traffic controls signal installation, the ongoing cost
of the electrical power to the signal shall be the sole cost and expense of the City.
XI. MAINTENANCE
Maintenance of the completed watermain, sanitary sewer, storm sewer (except catch
basins and catch basin leads), detention basins (including ponds and their outlet structures
and any grit chambers/collectors including the "Vortechs Stormwater Treatment
System") shall be the sole obligation of the City.
Maintenance of all trails and sidewalks, including snow plowing, shall be the sole
responsibility of the City.
Maintenance of streetlights and cost of electrical power to the streetlights shall be the
sole obligation of the City.
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The City shall be responsible to maintain all medians which the City has designated for
plantings. Maintenance shall be performed in accordance with the "Anoka County
Highway Department landscape/Streetscape Guidelines dated June 2000." If the City
does not comply with the guidelines, the County at any time may remove all plantings,
landscaping items and replace with hard surfacing in its place. The City shall be billed by
the County for all costs incurred.
Maintenance of the completed signals and signal equipment shall be the sole obligation
of the County.
The County shall maintain the traffic signal controller, traffic signal and pedestrian
indications, loop detectors and associated wiring of the said traffic control signals at the
sole obligation of the County.
Painting of the traffic signals shall be the sole obligation of the County.
Timing of the traffic signals shall be determined by the County.
Only the County shall have access to the controller cabinets.
The traffic control signals shall be the property ofthe County.
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The City shall be responsible for maintenance of the luminaries, luminaire relamping, and
luminaire painting.
All maintenance of the EVP Systems shall be completed by the County. The City shall
be billed by the County on a quarterly basis for all incurred costs.
EVP Emitter Uni~s may be installed on and. used only by Emergency Vehicles responding
to an emergency as defined in Minnesota Statutes g169.01, Subdivision 5, and S169.03.
The City shall provide a list to the County Traffic Engineer, orthe County's duly
appointed representative, of all such vehicles with emitter units on an annual basis.
Malfunctions of the EVP Systems shall be immediately reported to the County.
All timing of said EVP Systems shall be determined by the County.
In the event said EVP Systems or components are, in the opinion of the County, being
misused, or the conditions set forth are violated, and such misuse or violation continues
after receipt by the City, written notice thereof from the County, the County shall remove
the EVP Systems. Upon removal ofthe EVP Systems pursuant to this paragraph, the
field wiring, cabinet wiring, detector receiver, infrared detector heads and indicator lamps
and all other components shall become the property ofthe County.
XII. NOTICE
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For purposes of delivery of any notices hereunder, the notice shall be effective if
delivered to the County Administrator of Anoka County 2100 Third Avenue North,
Anoka, Minnesota 55303, on behalf of the County, and the City Administrator of
Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55307, on behalf
of the City.
XIII. INDEMNIFICATION
The City and the County mutually agree to indemnify and hold harmless each other from
any claims, losses, costs, expenses or damages resulting from the acts or omissions of the
respective officers, agents, or employees relating to activities conducted by either party
under this Agreement.
XIV. ENTIRE AGREEMENT REQUIREMENT OF A WRITING
It is understood and agreed that the entire agreement ofthe parties is contained herein and
that this Agreement supersedes all oral agreements and all negotiations between the
parties relating to the subject matter thereof, as well as any previous agreement presently
in effect between the parties to the subject matter thereof. Any alterations, variations, or
modifications of the provisions ofthis Agreement shall be valid only when they have
C been reduced to writing and duly signed by the parties.
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IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on
the dates written below:
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COUNTY OF ANOKA
By:
Dan Erhart, Chairman
Anoka County Board
of Commissioners
Dated:
ATTEST:
By:
John .iJay" McLinden
Anoka County Administrator
Dated:
RECOMMENDED FOR APPROVAL:
By:
Douglas Fischer, P.E.
Anoka County Engineer
APPROVED AS TO FORM AND EXECUTION:
By:
Dan Klint
Assistant Anoka County Attorney
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CITY OF ANDOVER
By:
Dated:
By:
Dated:
By:
By:
Name
Title
Name
Title
David Berkowitz, P.E.
City of Andover Engineer
Name
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CITY OF
NDOVE
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
John Erar, City Administratorf
CC:
FROM:
David D. Berkowitz, City Engineer
SUBJECT: Approve Resolution/Allocating Off System Expenditure of City MSA Funds onto
County System/99-14/Round Lake Boulevard NW - Engineering
DATE: January 6, 2004
INTRODUCTION
This item is in regards to approving a resolution authorizing expenditures of the City Municipal State Aid
(MSA) Street Funds onto the Anoka County State Aid Highway System for the reconstruction of trails
along Round Lake Boulevard NW between Bunker Lake Boulevard NW and 1520d Lane NW, Project 99-
14.
DISCUSSION
The improvements to Round Lake Boulevard NW will be funded through. a combination of County and
City funds as indicated in the Exhibits of the Joint Powers Agreement. Based upon the Anoka County
Cost Share Policy, the City of Andover will need to contribute funding for a portion of the improvement
cost. It is proposed to utilize the City Municipal State Aid Funds and City Trunk Sanitary Sewer & Water
Funds for the City's share of the project cost. These costs have been identified.
The proposed improvements and the estimated costs are as follows:
Proiect Location
Total Estimated
Proiect Cost
Total Estimated
City Contribution
(MSA Funding)
Project 99-14,
Round Lake Boulevard NW
$4,318,342.62
$507,481.65
Total Estimated
City Contribution (Sanitary
& Water Trunk Funds)
$267,835.90
BUDGET IMPACT
The project will be funded from a combination of County, City Municipal State Aid Funds and City Local
Funds (Sanitary & Water Trunk Funds).
Mayor and Council Members
January 6, 2004
Page 2 of2
o
ACTION REQUIRED
The City Council is requested to approve the resolution approving the expenditures off the Municipal State
Aid Street System and onto the County State Aid Highway System within the City of Andover.
Respectfully submitted,
David D. Berkowitz
Q~Q(
Attachments: Resolution./'
o
o
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING THE EXPENDITURES OFF THE MUNICIPAL
STATE AID STREET SYSTEM AND ONTO THE COUNTY STATE AID AND
HIGHWAY SYSTEM WITHIN THE CITY OF ANDOVER.
WHEREAS, it has been deemed advisable and necessary for the City of
Andover to participate in the cost of a construction project located on C.SAH. No.
9 and within the limits of said municipality; and
WHEREAS, said construction project has been approved by the
Commissioner of Transportation and identified in his records as (SAP.) No.
198-020-17
o
NOW, THEREFORE, BE IT RESOLVED that we do hereby appropriate
from our Municipal State Aid Street Funds the sum of $507,481.65 dollars
to apply toward the construction of said property and request the Commissioner of
Transportation to approve this authorization.
Adopted by the City of Andover this 6th
day of Januarv
, 2004.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
o
o
o
(!!)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
John Erar, City AdministratotrQi'/
David D. Berkowitz, City EngmeerOD~
CC:
FROM:
Todd Haas, Asst. City Engineer
SUBJECT:
Accept Feasibility Report/Waive Public Hearingl03-38/14545 Round Lake
Boulevard NW/SS - Engineering
DATE:
January 6, 2004
INTRODUCTION
This item is in regards to approving the resolution accepting the feasibility report and waiving
public hearing for Project 03-38, 14545 Round Lake Boulevard NW for sanitary sewer.
DISCUSSION
As you are aware, this property is one of many properties that are being impacted by the
reconstruction of Round Lake Boulevard NW. During the relocation of a gas main along the
parcel, the drain field for the sewer system was found and located in the County~s right-of-way.
With widening of the roadway and relocation of private utilities and installation of sanitary
sewer, it was determined that it would probably be in the best interest of the property owner to
hook up to City sanitary sewer.
FEASIBILITY REPORT
Sanitarv Sewer
Area Charge (2003 Rates)
0.44 acres (100 feet x 190 feet) x $1,252 per acre =
Connection Charge (2003 Rates)
1 unit x $341.00 =
$550.88
$341.00
Lateral Charge (2003 Rates)
100 feet x $33.00 foot =
$3,300.00
Total for Sanitary Sewer =
$4.191.88
o Note: The property owner did not petition to hook up to municipal water.
o
o
o
Mayor and Council Members
January 6, 2004
Page 2 of2
BUDGET IMPACT
The $4,191.88 per unit would be assessed to 14545 Round Lake Boulevard NW over an 8 year
period.
ACTION REQUIRED
It is recommended to approve the resolution accepting the feasibility report and waiving the
public hearing for Project 03-38,14545 Round Lake Boulevard NW.
Respectfully submitted,
~~
Todd Haas
A hm R 1. ./P .. /&L . M../
ttac ents: eso utlOn, etltlOn ocatlOn ap
cc: Norman Adair, 14545 Round Lake Boulevard NW, Andover
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY AND WAIVING PUBLIC
HEARING FOR THE IMPROVEMENT OF PROJECT NO. 03-38 FOR
SANITARY SEWER IN THE FOLLOWING AREA OF 14545 ROUND LAKE
BOULEVARD NW.
WHEREAS, the City Council did on the 16th day of December ,
2003, order the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility stud~ was prepared by the City Enoineer
and presented to the Council on the 6 day of January ,2004; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
o
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 4.191.88
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated total cost of
improvements of $ 4.191.88 and waive the Public Hearing.
MOTION seconded by Councilmember
City Council at a reoular meeting this 6th
Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
and adopted by the
day of January , 2004 , with
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
o
Victoria Volk - City Clerk
o
Date t 2.(-;( tJ :3
Andover City Engineer
1685 Crosstown Boulevard NW
Andover, MN55304
Re: Municipal Improvements
Dear City Engineer:
03- 8g
We do hereby petition for improvements of watermain, . anitary sewer storm
sewer and streets (circle one or more) with the costs of the I ement to be
assessed against my benefiting property.
Said petition is unanimous and the public hearings for the feasibility report and
assessments may be waived. We wo Id like to be assessed over a~ year period.
8
o Sincerely,
Property Owner
Address
City, State,z:ip _
Phone (Home)
(Work)
o
LSlvJ
rUorM."~A.- AJc.~\
I ,",~4S- Rov ""dJl c-.....ke..
A1\dove.r /V7/V 55.304
763 -3:;2..3-7;2<6'.0
G:\DATA\STAFF\RHONDAA\FORM$\PETmON.DOC
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CITY OF
NDOVE
@)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
Mayor and Council Members
John Erar, City Administrator1L '.)t,
David D. Berkowitz, City Engin~er \.:) ~
SUBJECT:
ToddJ. Haas, Asst. City Engineer
Accept Feasibility ReportlWaive Public Hearing/03-37/Donohue Creekside Addition-
Engineering
FROM:
DATE:
January 6, 2004
INTRODUCTION
This item is in regards to approving the resolution accepting the feasibility report and waiving public
hearing for Project 03-37, Donohue Creekside Addition for sanitary sewer, watermain and streets.
o
DISCUSSION
As the Council may recall, the preliminary plat was approved last month. The plat consists of 3 lots.
Feasibilitv Revort
* The proposed assessment for improvements would be as follows for Lots 1 & 2, Block 1:
Sanitary Sewer Area Charge (2004 Rates)
1.3 acres x $1302.00 per acre =
$1,692.60
Sanitary Sewer Connection Charge (2004 Rates)
2 units x $351.00 per unit =
. Watermain Area Charge (2004 Rates)
1.3 acres x $2124.00 per acre =
Watermain Connection Charge (2004 Rates)
2 units x $2318.00 per unit =
$702.00
$2,761.20
$4,636.00
Sanitary Sewer. Watermain. Streets & Restoration Construction Cost Estimate
See Attached. Note: Sanitary sewer and watermain services were not installed when Creekhaven was
developed along 137th Lane NW. Therefore, to provide services to these 2 new lots the street needs to
be removed and services would need to be installed.
o
Total Estimated Construction Cost =
Indirect Costs (Eng., Admin., Inspection, etc.) (35%) =
$17,165.00
$6.007.75
$23,172.75
Mayor and Council Members
January 6,2004
o Page2of2
Total Proposed Assessment for Sanitary Sewer & Water =
$32,964.55
Total Assessment Per Lot for Lots 1 & 2, Block 1
$32,964.55 = $16.482.27 per lot
2
Note: The assessment for improvements for Lot 3, Block 1 will be determined at a future date for the
existing home once the property owner petitions to hook up. Note: Lot 3 has the potential to
subdivide into 2 lots with frontage along Bunker Lake Boulevard NW as 2 sets of sanitary sewer
and water services were provided when Bunker Lake Boulevard NW was reconstructed under
Project 98-17.
BUDGET IMPACT
The $32,964.55 would be assessed to the lots over a 5 year period.
ACTION REOUlRED
It is recommended to approve the resolution accepting the feasibility report and waiving the public hearing
for Project 03-35, Donohue Creekside Addition.
o
Respectfully submitted,
e~
Attachments: Resolution, Petition, Construction Cost Estimate & Location Map
o
cc: Tim Donohue, 2733 Bunker Lake Boulevard NW, Andover
o
o
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY AND WAIVING PUBLIC HEARING
FOR THE IMPROVEMENT OF PROJECT NO. 03-37 FOR SANITARY SEWER.
WATERMAIN & STREETS IN THE FOLLOWING AREA OF DONOHUE CREEKSIDE
ADDITION.
WHEREAS, the City Council did on the 16th day of December , 2003,
order the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility study was prepared by the City Enoineer and
presented to the Council on the 6th day of Januarv ,2004; and
WHEREAS, the property owners have waived the right to a Public Hearing; and
WHEREAS, the City Council has reviewed the feasibility study and declares the
improvement feasible, for an estimated cost of $32,964.55 .
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
to hereby receive the feasibility report with an estimated total cost of improvements of
$ 32.964.55 and waive the Public Hearing.
and adopted by the
day of Januarv , 2004 , with
MOTION seconded by Councilmember
City Council at a reoular meeting this 6th
Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
~~/UJILUU~ ...~~
/
o
o
o
tlEe 09 2003 113:35 FR CITY OF RNDO\..ER
763 755 8923 TO 7se0069
Date /;2/7/tV
Andover City Engineer
1685 Crosstown Boulevard NW
Andover. MN 55304
Re: Municipal Improvements
Dear City Engineer:
We do ha~ str::~on for improvements of watermain,
sewer an stres cIrcle one or more) with the cos S 0
assessed again my benefiting property.
t"'"~IC.l~'tJ.:.
sanitary sewer storm
e Improvement to be
Said petition is unanimous and the public hearings for the feasibility report and
assessments may bewaived. We would like to be assessed over a 5 year period.
J4fJ~.
Property Owner
Address
City. State. Zip
Phone (Home) 767 75'7 o{, 7 ~
(Work) 76.3 790 P S 8" S'.
G:'DATA\!;TAFF\RHONDAA\FORMS\PETITlONDOC
** TOTAL PRGE.02 **
~rAlAOlOlCit.V\OIlA
PO= "'?
03-37 DONOHUE CREEKSIDE ADDTION 12/23/2003
CITY OF ANDOVER, MINNESOTA
Cost Estimate
a DESCRIPTION QUANTITY UNIT UNIT AMOUNT
PRICE
SANITARY SEWER
MOBILIZATION EACH $ 800.00 $ 800.00
2 CONNECT TO EXISTING SEWER MAIN 2 EACH $ 200.00 $ 400.00
3 4" PVC SANITARY SERVICE PIPE, SCHEDULE 40 75 L.F. $ 20.00 $ 1,500.00
4 4" PVC VERTICAL CLEANOUT, SCHEDULE 40 2 EACH $ 125.00 $ 250.00
SUBTOTAL SANITARY SEWER $ 2,950.00
WATERMAIN
1" TAP & CORPORATION STOP 2 EACH $ 175.00 $ 350.00
2 1" TYPE "K" COPPER SERVICE PIPE 60 L.F. $ 18.00 $ 1,080.00
3 1" CURB STOP & BOX 2 EACH $ 175.00 $ 350.00
SUBTOTAL WATERMAIN $ 1,780.00
STREETS & RESTORATION
TRAFFIC CONTROL L.S. $ 850.00 $ 850.00
0 REMOVE CONCRETE CURB & GUTTER 80 L.F. $ 6.00 $ 480.00
3 SAWING BTIMINOUS PAVEMENT (FULL DEPTH) 56 L.F. $ 5.00 $ 280.00
4 REMOVE BITUMINOUS PAVEMENT 315 S.Y. $ 4.00 $ 1,260.00
5 CONCRETE CURB & GUTTER 80 L.F. $ 18.00 $ 1,440.00
6 SUBGRADE PREPARATION R.S. $ 750.00 $ 750.00
7 AGGREGATE BASE CLASS 7B 85 TON $ 20.00 $ 1,700.00
8 TYPE LV 3 NON-WEAR COURSE BITUMINOUS MIXTURE 45 TON $ 60.00 $ 2,700.00
9 TYPE LV 4 WEAR COURSE BITUMINOUS MIXTURE 35 TON $ 70.00 $ 2,450.00
10 SEEDING, MULCH, & FERTILIZER 175 SY $ 3.00 $ 525.00
SUBTOTAL STREETS & REST. $ 12,435.00
TOTAL ESTIMATED PROJECT CONSTRUCTION COST $ 17,165.00
o
/'
DONOHUE CREEKSIDE ADDITION
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o
S1\NDOViR4J
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrat~
FROM: David D. Berkowitz, City Engineer
SUBJECT: Accept Feasibility ReportlWaive Public Hearing/Order Plans & Specs/
03-35/Bunker Lake Village - Engineering
DATE: January 6, 2004
INTRODUCTION
A feasibility report has been prepared identifying the improvements and estimated improvement
costs associated with the Bunker Lake Village development project. A copy of the feasibility
report is included in the packet for review.
o
DISCUSSION
The feasibility report provides a cost estimate for the installation of the streets and public utilities
(water, sanitary sewer and storm sewer) for this development.. The layout and design of the
streets and public utilities for this project are fairly straight forward for this development.
BUDGET IMP ACT
The total estimated project cost for the proposed public improvements is $672,182.08. The total
estimated amount of the assessment for the Bunker Lake Village development will be
$672,182.08. The amount estimated to be funded by the City of Andover is $0.00.
ACTION REQUIRED
The City Council is requested to review the feasibility report and approve the resolution
accepting the feasibility study, waiving public hearing and directing preparation of plans and
specifications for the Bunker Lake Village development (project 03-35) for sanitary sewer,
watermain, streets and storm sewer.
Respectfully submitted,
(J~CJ.:tn,k,,_~
David D. Berkowi~d-
o Attachments: Resolutiori& Feasibility Report
cc: Mark Englund, Hanson Land Developing, LLC, 13432 Hanson Blvd. NW, Andover
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
C RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC
HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS
FOR THE IMPROVEMENT OF PROJECT NO. 03-35 FOR SANITARY SEWER.
WATERMAIN. STREETS AND STORM SEWER IN THE FOllOWING AREA
BUNKER LAKE VilLAGE.
WHEREAS, the City Council did on the 18th day of November ,2003,
order the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibili!Yt study was prepared by TKDA and
presented to the Council on the 6 h day of Januarv , 2004 ; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
c
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 672.182.08
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated total cost of
improvements of $ 672.182.08 ,waive the Public Hearing and order
improvements.
BE IT FURTHER RESOLVED by the City Council to hereby direct the firm
of TKDA to prepare the plans and specifications for such improvement project.
BE IT FURTHER RESOLVED by the City Council to hereby requite the
developer to escrow for the sum of $ 24.300.00 with such payments to be made
prior to commencement of work on the plans and specifications
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 6th day of Januarv ,2004, with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
o
Victoria Volk - City Clerk
o
o
o
@
C.ITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratof
FROM: David D. Berkowitz, City Engineer
SUBJECT: Approve Change Order #2 (Compensating)/Ol-30/Prairie Road
Reconstruction - Engineering
DATE: January 6, 2004
INTRODUCTION
This item is in regards to approving Change Order #2 (Compensating) to Project 01-30, Prairie
Road Reconstruction.
DISCUSSION
The quantities that we estimated to resurface Prairie Road NW were underestimated. This
compensating change order is for a total of $2,639.54.
BUDGET IMPACT
The improvements would be funded utilizing State Aid Bonds.
ACTION REOUlRED
The City Council is requested to approve the resolution approvmg Change Order #2
(Compensating) for Project 01-30, Prairie Road Reconstruction.
Respectfully submitted,
()~Q.
David D. Berkowitz
..r ,/
Attachments: ResolutiOn & Change Order
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Coimcilmember
to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #2 (COMPENSATING) TO
PROJECT NO. 01-30. PRAIRIE ROAD RECONSTRUCTION.
WHEREAS, the City of Andover has a contract for Project No. 01-30 with
W.B. Miller. Inc. of Elk River, MN
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order to Project No. 01-30.
Adopted by the City Council of the City of Andover this
January , 2004.
6th
day of
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CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator
FROM: David D. Berkowitz
SUBJECT: Authorize Update of Local Water Resource Management Plan RFP/03-42 -
Engineering
DATE: January 6, 2004
INTRODUCTION
The City Council is requested to authorize staff to obtain proposals from consultants to Update
the Local Water Resource Management Plan, Project 03-42.
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DISCUSSION
Updating the City's Water Resource Management Plan was identified in the 2003 Capital
Improvement Plan. A critical item in completing the plan is to utilize each watershed's plan. At
this point, The Lower Rum River WMO Plan is complete and the Coon Creek Watershed District
is in the process of completing theirW ater Resource Management Plan. Once this is finished the
City can utilize both watershed plans to update the City's Water Resource Management Plan.
Note: The update is a requirement as part of each watershed plan approval.
Staff is in the process of preparing a Request for Proposals (RFP) to send out to approximately 5
different consulting firms for responses.
BUDGET IMPACT
It is anticipated that the cost to prepare the Update of the Local Water Resource Management
Plan will be in the range of $25,000-$40,000.
The funding will be from the Storm Sewer Capital Projects Fund.
COUNCIL ACTION
The City Council is requested to authorize staff to forward the Update of the Local Water
Resource Management Plan RFP to appropriate consulting firms for responses.
Respectfully submitted,
o (J~O bn,Q,-_.~:/
David D. Berkowit~~d
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~ I
FROM: Will Neumeister, Community Development Director ~
SUBJECT: Approve Application and Resolution for CDBG Funds in 2004
DATE: January 6, 2004
INTRODUCTION
At the last City Council meeting there was discussion of various ideas to submit for CDBG funds in
2004. Council directed staff to submit the CDBG application to request funding in three different areas.
This report is to summarize what staff recommends be forwarded to Anoka County for funding
consideration in this next round of CDBG applications.
DISCUSSION
The three areas that Council had indicated they would like to pursue were:
1. Assistance for duplex renovation.
2. Renovation or demolition of building on Andover Boulevard.
3. Revolving loan program for site improvements and new businesses at the Hughs Industrial
Park.
Staff has put together background information, final recommendations, and estimated dollar amounts
that could be requested in each of these areas, including the following:
. Assistance for Duplex Renovation - The staff recommends that funding be sought in the
amount of $50,000 of the CDBG funds available for Andover to assist in duplex renovations to
enable the upgrading of the units to allow for separate ownership of each unit. Anoka County
has funded this activity in the past and there have been two property owners that have shown
interest in this program for 2004.
. Renovation or Demolition of Old Train Station Building on Andover Boulevard - Code
Enforcement Staff went to the site to investigate the structure and living conditions at the old
train station building on Andover Boulevard (located just west of the railroad tracks). The
Building Official has determined that the structure has had inadequate maintenance and has
become a hazardous building/property as defined by State Statute Chapter 463. Staff does not
recommend the Council request CDBG funding to assist in the cleanup and/or demolition of the
buildings on the property. The property owner has not paid property taxes for a number of
years and is likely to become a tax forfeited property in the next 1 Yo, years. If Council would
like to take action on cleaning up the property and/or removal of the structure, Chapter 463 of
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State Statutes provides a means for the Council to take action and assess the property for the
work. Again, no funding assistance is recommended to be sought in this area
. Economic Development/Revolving Loan Program - Hughes Industrial Park -- Staff has
inquired about the types of programs that received approval last year. Three cities that received
funding in this area last year were Ham Lake, Anoka, and Columbia Heights. What they
submitted and received approval for included the following:
. Ham Lake-was approved for a revolving loan fund. They indicated that they would assist
with cost of businesses relocating or moving into their city. The businesses that received
assistance had written a letter indicating that they would work towards hiring low and
moderate income persons.
. Anoka-was approved for a low interest loan fund that would: I) create jobs for low and
moderate income persons; and 2) provide low interest subordinated loans to businesses to
buy equipment.
. Columbia Heights-was approved for acquisition of property to be redeveloped for
commercial use in a neighborhood that had predominantly low and moderate income
residents.
These three cities made very good cases that the use of the funds would benefit low and moderate
income persons. The rule is that at least 70% of the funds must benefit low and moderate income
people. In discussing this issue with Anoka County Community Development staff, a part of the City's
2004 CDBG application could be submitted requesting funding for the revolving loan program for
improvements or upgrades to buildings, equipment, or site improvements at the Hughs Industrial Park
(similar to Ham Lake). The businesses that would receive CDBG money would have to agree to hire
low and moderate income persons. This is what staff recommends be done with a portion of CDBG
funds.
Summary
Staff recommends requesting the following for the 2004 CDBG application:
Duplex Renovation
Renovation or Demolition (Building on Andover Boulevard)
Economic Development (Revolving Loan Fund-Hughs Ind. Park)
Total
$150,000
$ 0
$150,000
$300,000
ACTION REOUESTED
Council is requested to approve the attached resolution for the CDBG funding request for 2004.
Respectfully submitted,
~~ ~
-~
Will Neumeister
Attachments
Resolution for CDBG funding request
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RESOLUTION NO. R-
A RESOLUTION APPROVING THE 2004 CDBG FUNDING REQUEST
WHEREAS, the City of Andover has reviewed the funding criteria for the Community
Development Block Grant program (CDBG); and
WHEREAS, the City of Andover has experienced a need to renovate a number of older
duplexes that are predominately occupied by low and moderate income individuals; and
WHEREAS, a revolving loan program for businesses in the Hughs Industrial Park that
would agree to hire low and moderate income persons could be used to upgrade
buildings, sites and equipment in the industrial park; and
WHEREAS, these three projects meet the general criteria for funding assistance through
the Community Development Block Grant (CDBG) program.
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NOW THEREFORE, BE IT RESOLVED, the City Council finds that they support the
request for CDBG funds for these uses in the following amounts:
Duplex Renovation
Economic Development (Revolving Loan Fund-Hughs Ind. Park)
Total
$150,000
$150.000
$300,000
and further requests Anoka County Community Development consider approving them
for iinplementation in 2004.
Adopted by the City Council of the City of Andover this 6th day of January, 2004.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Victoria V olk - City Clerk
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~~
FROM: Jim Dickinson, Finance Director
SUBJECT: Approve Official Depositories & Banks
DATE: January 6, 2004
INTRODUCTION
Each year the City Council is required by state law to approve a resolution designating the City's
official depositories, supplemental depositories of investments and designating an individual as
the approval authority for collateral transactions.
. DISCUSSION
The depositories listed on the attached resolution, are the organizations the City currently
conducts business with, and staff is recommending.
BUDGET IMPACT
None.
ACTION REQUIRED
The Andover City Council is requested to approve the attached resolution that designates
depositories for City funds and designates the Finance Director of the City of Andover as the
approval authority for the release and acceptance of all collateral to be held by the City in
conjunction with City funds on deposit with authorized institutions.
ubmitted,
----
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND
SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT
PURPOSES ONLY.
WHEREAS, Minnesota Statutes sets forth the procedures for the deposit of public
funds which include requiring the Andover City Council to annually designate the official
depositories for City funds and manage the collateral pledged to such funds; and
WHEREAS, other fi~ancial institutions are, from time to time, able to pay the City of
Andover interest rates on deposits that are greater than can be obtained from the official
depositories.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that the City's official depositories for 2004 are the Anoka office of Wells Fargo
Bank Minnesota, N.A., the Andover office of US Bank and 1st Regions Bank.
BE IT FURTHER RESOLVED that Wells Fargo Investment Services Inc. and Wells
Fargo Institutional Trust; the Minnesota Municipal Money Market Fund; Northland Securities;
Miller, Johnson, Steichen, and Kinnard, Inc.; Legg Mason Inc.; Citigroup Global Markets Inc.;
Multi Bank Securities Inc.; UBS PaineWebber Inc.; Wachovia Securities; and Morgan Keegan
& Company be designated as additional depositories for 2004 for investment and cash
management purposes only.
BE IT STILL FURTHER RESOLVED that the Finance Director of the City of
Andover is hereby designated as the approval authority for the release and acceptance of all
collateral to be held by the City in conjunction with City funds on deposit with authorized
institutions.
Adopted by the Andover City Council on the 6th day of January 2004.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria V olk - City Clerk
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and City Council
John Erar, City Administrator~
Vicki Volk, City Clerk
CC:
FROM:
SUBJECT:
Designate Official Newspaper
DATE:
January 6, 2004
INTRODUCTION
Each year the City Council must designate the official newspaper where publication of
official notices is made. .
DISCUSSION
The Anoka County Union has submitted their proposal to serve as the city's legal
newspaper for 2004. The legal publication rate will be $8.75 per column inch (the 2003
rate was $8.25). Electronically transferred legals will be $8.25 per column inch.
ACTION REOUIRED
The City Council is requested to designate the Anoka County Union as the official
newspaper for the city for 2004.
Respectfully submitted,
/.lL' {);-/L
Vicki V olk
City Clerk
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CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: John Erar, City AdrrllnistratO~
FROM: Vicki V olk, City Clerk
SUBJECT: Appoint Acting Mayor
DATE: January 6, 2004
INTRODUCTION
Each year the Mayor appoints an Acting Mayor.
DISCUSSION
The Mayor is required to appoint an Acting Mayor in the event he is unable to attend a
Council meeting. Councilmember Orttel is the present Acting Mayor.
ACTION REQUIRED
The City Council is requested to appoint an Acting Mayor for 2004 based upon the
Mayor's recommendation.
Respectfully submitted,
.ilL' f)~
Vicki V olk
City Clerk
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CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: John Erar, City Adrrllnistrato~
FROM: Vicki V olk, City Clerk
SUBJECT: Appoint Standing Committees
DATE: January 6, 2004
INTRODUCTION
Each year Standing Committees are appointed based upon the recommendation of the
Mayor.
DISCUSSION
The following were appointed for 2003:
Public Works Committee:
Newsletter Committee:
Councilmember Orttel (Chair) and Councilmember Knight
Councilmember Jacobson (Chair) and Councilmember
Trude
ACTION REOUIRED
Council is requested to appoint members for the Public Works and Newsletter
Committees for the year 2004 based upon the Mayor's recommendation.
Respectfully submitted,
IlL. !)~
Vicki V olk
City Clerk
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1665 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-6923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and CouncilmemlJers
John Erar, City Administrat~
Jim Dickinson, Finance Director
CC:
FROM:
SUBJECT:
Public Hearing - The Issuance of Capital hnprovement Bonds
DATE:
January 6, 2004
INTRODUCTION
The City Council scheduled a Public Hearing for the issuance of Capital Improvement Bonds to finance
capital improvements related to a new fire station and refinance existing obligations related to the Public
Works Facility (CIP excerpts attached) at the December 16,2003 City Council meeting.
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DISCUSSION
Pursuant to Minnesota Statutes, Section 410.326, the City of Andover is authorized to issue bonds to
fmance certain capital improvements once a five-year capital improvement plan is adopted. A
requirement of the statute is that a public hearing (notice is with attached resolution) be held related to
the capital improvements and that the issuance is subject to a referendum on the question. The
referendum on the question of issuing the bonds must be held if a petition requesting a vote on the
issuance is signed by votes equal to five percent of the votes cast in the City in the last general election
and is filed with the City clerk within 30 days after the public hearing (February 5, 2004).
BUDGET IMPACT
The issuance of General Obligation Bonds to refmance the Public Works Facility would yield long-term
debt service savings of approximately $118,000 and General Obligation bonds will be the most
economical fmancing method for the new fire station.
ACTION REQUIRED
The City Council is requested to hold a Public Hearing to give the public the opportunity to comment on
the issuance of Capital Improvement Bonds. Furthermore the Council will be requested to call for the
sal . e bonds through a resolution that will be provided as a supplemental item.
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..,-"...--: .---
chments - Resolution & Public Hearing Notice, & CIP excerpts.
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Capital Plan
Gty of Andover, MN
2004 thru 2008
Type
Useful Life
Category
Improvement
30 Years +
Building Construction
Priority
Contact
Department
I - High
Dan Winkel
Facility Management
Total Project Cost
$1,645,000
Project # 04-41950-02
Project Name New Fire Station #3
Description
Build new fire station #3.
Jnstification
I
The Andover City Council has identified the need to replace the existing fire station #3 with a new building. The current plan calls for planning
and drafting building design in 2003 and construction of the building in 2004. The City Council has received an npdated report verifYing the
correct location for the new building and has also. approved hiring an architect to design plans and specifications for the new building.
Expenditures 2004 2005 2006 2007 2008 Total
Planning/Desigri 45,000 45,000
Construction 1,300,000 1,300,000
Improvemenl 300.000 300,000
0 Total 1,645,000 1,645,000
Funding Sources
G,O, Bond
2004
1,645,000
Total 1,645,000
2005
2006
2007
2008
Total
1,645,000
1,645,000
.
New building will help to correct deficiencies identified in current building. The new loccition will also help to reduce response times to portions
of the city,
Operational Impact/Other I
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Capital Plan 2004 thru 2008
City of Andover, MN
Project", 04-41960-03
Project Name Public Works Building Purchase From EDA
Type
Useful Life
Category
Improvement
30 Years
Building Constructiou
Priority
Contact
Department
2 - Medium
Jim Dickiusou
Facility Management
Total Project Cost
$2,100,000
Description
Purchase of the Public Works Building currently owned by the EDA and leased back to the City.
.
The purchase will allow the City to take advantage of lower interest rates with the issuance of general obligation bonds to purchase the building
from the EDA. .
Justification
I
Expenditures
Building Acquisition
2004
2.100,000
Total 2,100,000
2005
2006
2007
2008
Total
2,100.000
2,100,000
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Funding Sources
G.O. Bond
2004
2.100.000
Total 2,100,000
2005
2006
2007
2008
Total
2,100.000
2,100,000
Operational Impact/Other I
Allow the City,to take advantage of lower interest rates and purchase it from the EDA.
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EXTRACT OF MUNUTES OF A :MEETING OF TIIE
CITY COUNCIL OF THE CITY OF
ANDOVER, MINNESOTA
HELD: December 16, 2003
Pursuant to due call and notice thereof: a regular meeting of the City Council of the City
of Andover, Minnesota,. was duly held at the City Hall in said City on Tuesday, the 16th day of
December, 2003, at 7:00 P.M., for the pwpose in part of calling for a public hearing on a capital
improvement plan and the issuance of Capital Improvement Bonds.
The following members were present
Jacobson, Knight, Orttel, Gamache, Trude
And the following members were absent:
None
Member J adobson introduced the following resolution and moved its adoption:
RESOLUTION 234-03
RESOLUTION CALLING FOR A PUBLIC HEARING ON
THE ISSUANCE OF CAPITAL IMPROVEMENT BONDS
WHEREAS,
A.
Pursuant to Minnesota Statutes, Section 410.326, the City of Andover, Minnesota
(the "City") is authorized to issue bonds to finance capital improvements described
therein; and
B. Prior to the issuance of bonds for a capital improvement project, the City Council
must hold a public hearing, as required by Minnesota Statues, Section 410.326,
Subdivision 2;
NOW THEREFORE, BElT RESOLVED by the City Council of the City of
Andover, Minnesota,. as follows:
(1) Hearing. A public hearing on the issuance ofCapitaI Improvement Bonds to
finance capital improvements related to a new fire station and refmance
existing obligations related to a public works facility will be held at the time
and place set forth in the Notice of Hearing attached hereto as Exhibit A and
hereby made a part hereof.
(2) Notice. The City Clerk is hereby authorized and directed to cause notice of
said hearing in substantially the form attached hereto as Exhibit A to be
given one publication in a newspaper of general circulation in the City at
least 14 days but not more then 28 days before the hearing. Thenewspaper
must be the City's official newspaper or one of general circulation in the
City, and the notice must be published at least once.
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The motion for the adoption of the foregoing resolution was duly seconded by member
Trude and, upon a vote being taken thereon after full discussion thereof, the
following voted in favor thereof:
Knight. Gamache. Orttel. Jacobson. Trude
And the following voted against the same:
None
Whereupon said resolution was declared duly passed and adopted.
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STATE OF MJNNESOTA )
)SS
COUNTYOFANOKA )
1, the undersigned, being duly qualified and acting Clerk of the City of Andover,
Minnesota (the "City"), by reason of my office as Clerk, DO HEREBY CERTIFY that I have
compared and attached and foregoing extract of minutes with the original thereof on file in my
office, and that the same is a full, true and complete transcript of the minutes of a meeting of the
City Council of the City, duly called and held on the date therein indicated, insofar as such
minutes relate to the calling of a public hearing on the proposed issuance of Capital Improvement
Bonds to finance capital improvements therewith.
WITNESS my hand this 16th day of December 2003.
~ IJ.r&
City Clerk
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NOTICE OF PUBLIC HEARING
CITY OF ANDOVER 2004-2008
CAPITAL IMPROVEMENT PLAN
AND NOTICE OF INTENTION TO ISSUE
CAPITAL IMPROVEMENT BONDS
E )( h ~ bA ~
. Notice is hereby given that a public hearing has been scheduled for Tuesday
January 6th, 2004 at 7:00 p.m. in the City Hall, Andover, Minnesota. The purpose of the
public hearing is the (the "City") and consideration of the issuance of Capital
Improvement Bonds in the amount not to exceed $5,000,000 as part of the City's Capital
Improvement Plan. The bonds are to pay for the costs of a new fire station and refinance
existing obligations related to a public works facility. The plan identifies estimated
capital expenditures and funding sources for a five-year period. If approved by the City,
the plan will enable the issuance of general obligation bonds by the City. A referendum
on the question of issuing the bonds must be held if a petition requesting a vote on the
issuance is signed by votes equal to five percent of the votes cast in the City in the last
general election and is filed with the City Clerk within 30 days after the public hearing.
A copy of the plan is available for inspection in the City Clerk's Office, City Hall, 1685
Crosstown Blvd. NW, Andover, Minnesota 55304. Question or comments may be
directed to the City Clerk's Office at 763-755-5100.
Vicki V olk
City Clerk
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1685 C~OSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
John Erar, City Administrato~ ,I
Will Neumeister, Community/Development DirectorWdv-.-
Courtney Bednarz, City Plann~
Consider RezoningIR-1 to R-4/1374 - 161 ,t Avenue NW - Planning
TO:
CC:
January 6, 2004
INTRODUCTION
The Council is asked to review the proposed rezoning to allow the Oakview Park project to move
forward. The rezoning is proposed for only the south 13 acres of the property that will be developed at
this time. The residual parcel with the existing house would remain Single Family Rural Residential (R-
1).
Q
DISCUSSION
As with all rezonings, in order to change the zoning the City must establish one of the two following
findings are present:
1. The original zoning was in error.
2. The character ofthe area or times and conditions have changed to such an extent to warrant
the rezoning.
The proposed plat is consistent with the Comprehensive Plan as the property is designated Transitional
Residential (TR). This designation indicates that the property will transition from rural to urban with the
extension of utilities to the property. The property is located in the Metropolitan Urban Service Area
(MUSA) and lies within the current growth stage (2000-2005) in the City's Sewer Expansion Plan.
Planning Commission Recommendation
The Planning Commission found that the times and conditions have changed due to the fact that the
surrounding properties have developed at urban densities and municipal utilities are now available to
serve the subject property. The commission unanimously recommended approval of the proposed
rezomng.
Attachments
City Code Amendment ./
Location Map / L..,,,,/ lk.sC(iet.o.... ...... e'1""l\i~ c....... 1'<\ ............s -
o
ACTION REOUESTED
The Council is asked to approve the rezoning request based on the fact that times and conditions have
~a ed.
~u itted,
n e
Cc: Emmerich Deve opment Corporation 1875 Station Parkway NW
Don Peterson 1374 161't Avenue NW
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CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
ORDINANCE
AMENDING CITY CODE TITLE 12-3-5 ZONING DISTRICT MAP TO CHANGE THE
ZONING DESIGNATION FROM SINGLE FAMILY RURAL RESIDENTIAL (R-l) TO
SINGLE FAMILY URBAN RESIDENTIAL (R-4)
THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS
FOLLOWS:
City Code 12-3-5, The Zoning District Map of the City of Andover is hereby amended as
follows:
1) Rezone land from R-I, Single Family Rural Residential to R-4, Single Family Urban
Residential on approximately 13 acres (P .LD. 14-32-24-31-0003) legally described in
Exhibit A.
2)
The times and conditions have changed due to the fact that the surrounding properties
have developed at urban densities and municipal utilities are now available to serve the
subject property.
3) All other sections of the Zoning Ordinance Shall remain as written and adopted by the
City Council of the City of Andover.
Adopted by the City Council ofthe City of Andover on this _ day of 2004.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache, Mayor
Victoria V olk, City Clerk
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Rezoning
R-1 to R-4
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MIDWEST
Land Surveyors Ii Civil Engineers, Inc.
710 East River Road. · Anob, MN 55303
(1153) 712-9099. Fax (763) 712-9055
Ton Flee (88B) 786-6909
EXHffiIT A
December 5, 2003
Proposed Description
OAKVIEW PARK
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The West one half of the West one half of the Southeast Quarter of the Soulhwest Quarter
of Section 14, Township 32 North, Range 24 West, Anoka County, Minnesota and that
part of the West one half of the West one half of the Northeast QuaIter of the Southwest
Quarter of said Section 14 which lies south of the following described line:
Commencing at the southeast comer of said West one half of the West one half of the
Northeast Quarter of the Southwest Quarter; thence nonherly along the east line of
said West one half of the West one half of the Northeast Quarter of the Southwest
Quarter, a distance of 419.36 feet to the point of beginning of the line to be described;
thence westerly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of
329.12 feet to the west line of said West one half of the West one half of the
Northeast Quarter of the Southwest Quarter and said line there terminating.
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TOTAL P.02
PAGE. 1212
DEe 05 212103 .09:57
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PLANNING AND ZONING COMMISSION MEETING - DECEMBER 9, 2003
To e Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was
calle 0 order by Chairperson Daninger on December 9,2003,7:00 p.m., at the Andover
City H , 685 Crosstown Boulevard NW, Andover, Minnesota.
Chairperson Daninger, Commissioners Tim Kirchoff, Dean
Vatne, Jonathan Jasper and Michael Casey.
Commissioners absent:
issioners Tony Gamache, Rex Greenwald.
Also present:
City PI , Courtney Bednarz
Associate PI
Others
o APPROVAL OF MINUTES.
November 25, 2003
Motion by Kirchoff, seconded by Casey, to approve the minutes as presented. otion
carried on a 4-ayes, O-nays, I-present (Daninger), 2-absent (Gamache and Greenw
vote.
.. PUBLIC HEARING: REZONING (03-08) TO CHANGE THE ZONING FROM
SINGLE FAMILY RURAL RESIDENTIAL R-l TO SINGLE FAMILY URBAN
RESIDENTIAL (R-4) FOR PROPERTY LOCATED AT 1374 161sT A VENUE NW,
Mr. Bednarz explained the Planning Commission is asked to review the proposed
rezoning to allow the Oakview Park project to move forward. The rezoning is proposed
for only the south 13 acres of the property that will be developed at this time. The
residual parcel with the existing house would remain Single Family Rural Residential (R-
1).
o
Mr. Bednarz explained the times and conditions have changed due to the fact that the
surrounding properties have developed at urban densities and municipal utilities are now
available to serve the subject property. Staff recommends approval of the proposed
rezoning.
-/5" -
Regular Andover Planning and Zoning Commission Meeting
Minutes - December 9, 2003
Page 2
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Commissioner Vatne stated he cannot question that times have changed and the
neighborhood has changed and it has been developed on three of the four sides.
Motion by Vatne, seconded by Kirchoff, to open the public hearing at 7 :02 p.m. Motion
carried on a 5-ayes, O-nays, 2-absent (Gamache and Greenwald) vote.
There was no public input.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:03 p.m. Motion
carried on a 5-ayes, O-nays, 2-absent (Gamache and Greenwald) vote.
Motion by Vatne, seconded by Casey, to recommend to the City Council approval of
Resolution No. _, approving the rezoning request based on the fact that times and
~onditions have changed. Motion carried on a 5-ayes, O-nays, 2-absent (Gamache and
Greenwald) vote.
Mr. Bednarz stated that this item wbuld be before the Council at the January 6, 2004 City
Council meeting.
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LIC HEARING: PRELIMINARY PLAT OF OAKVIEW PARK, A SINGLE
FA Y URBAN RESIDENTIAL DEVELOPMENT LOCATED AT 1374 161sT
AVEN W.
Mr. Bednarz ex ined that the Planning Commission is asked to review a preliminary
plat for the subject erty.
Mr. Bednarz stated the sub] t property is approximately 19.5 acres in size. The proposal
is to develop the southern 13 a s with urban lots and to preserve approximately 6 acres
with the existing home on the nort nd of the property for future urban development.
Mr. Bednarz discussed the information WI the Commission.
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Commissioner Kirchoff explained that regarding e Highway Departments comments,
how they can recommend to have the developer impr e the intersection at Crane and
Hanson and not collect fees from the properties that are a: eady there. He stated they
cannot blame the 13 acres for the problems with the intersec . n. Mr. Bednarz stated this
is an unfortunate situation that a significant amount of the area developed without
contributing to the improvements to the County Road system. Give this situation, as
development occurs and increases traffic at the intersections, it is appro iate for this
development to pay a portion ofthe ultimate improvement of the intersect! s. What is
being requested of the developer is not the ultimate improvement of these inte ctions, it
is in fact a right turn lane and bypass lane for the two intersections and would not lude
a left turn lane and other improvements that would require additional widening of the
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Councilmembers
CC: John Erar, City Administrato4- \ _ J
Will Neumeister, Communi~ bevelopment Directoq,ll6\l
FROM: Courtney Bednarz, City Plann~
SUBJECT: Consider Preliminary PlatlOakview Park/1374 161" Avenue NW-Planning
DATE: January 6, 2004
INTRODUCTION
The City Council is asked to review a preliminary plat for the subject property.
DISCUSSION
The subject property is approximately 19.5 acres in size. The proposal is to develop the southern.
13 acres with urban lots and to preserve approximately 6 acres with the existing home on the
north end of the property for future urban development.
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Conformance with local and Regional Plans
The proposed plat is consistent with the Comprehensive Plan as the property is designated
Transitional Residential (TR). This designation indicates that the property will transition from
rural to urban with the extension of utilities to the property. The property is located in the
Metropolitan Urban Service Area (MUSA) and lies within the current growth stage (2000-2005)
in the City's Sewer Expansion Plan~ Municipal utilities can be extended to serve the
development. A rezoning to Single Family Urban Residential (R-4) will also need to be
approved.
Park Location
The park has been moved to a more central location on the plat as requested by the Council and
Park and Recreation Commission. The park is proposed to be 1.04 acres in size. This is less
than the 1.95 acres that would be required based on the ten percent park dedication requirement
of City Code 11-3 -7. As a result the balance of park dedication will be paid in cash based on the
formula described in this section ofthe City Code (see attached).
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Trail Connection
A trail connection from the south end of the project will be made with Drake Street NW as
shown on the plat. A portion of the adjacent neighbor's property is needed to make this
connection. The developer and adjacent property owners have agreed to exchange the area
needed for the trail connection for Outlots A and B. these outlots would be attached to the
adjacent properties with existing homes. The trail will be constructed at the developer's expense.
A condition of approval will require the outlots to be combined with the adjacent properties to
conform with City Code 11-3-6 which prohibits unbuildable outlots.
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Access
Access to the development can only be provided from 1 59th Avenue NW at this time. The cul-
de-sac to the north will be approximately 730 feet in length. A future street connection to
Yellowpine Street NW could be constructed to eliminate this cul-de-sac in the future if the
property to the north and east develops as shown on the ghost plat. The existing driveway for the
existing house will remain at this time. However, the Anoka County Highway Department
(ACHD) has indicated that a future street connection to County Road 20 will not be permitted.
Unfortunately, street access was not preserved at the south end of the property when Cambridge
Estates Second Addition and Chesterton Commons Third Addition were created. A wetland and
Woodland Estates eliminates the potential of a street connection to Yellowpine Street NW. In
addition, the park is no longer located at the south end of the plat and there is developable
property at the south end of the property to the east that needs to be provided with access. As a
result, the cul-de-sac length is proposed to be approximately 1,320 feet in length.
Variances will be needed to allow the cul-de-sacs that exceed the maximum length of 500 feet
allowed by City Code 11-3-3.
ACHD Comments
As discussed during sketch plan review, the Anoka County Highway Department has requested
intersection improvements as a part of the proposed development (see attached letter). Due to
the fact that the proposal will not require a right-of-way permit from the County, the ACHD does
not have the ability to require these improvements. However, the County has encouraged the
City to make these requirements conditions of approval.
In reviewing existing intersection conditions and comments from the ACHD, staff recommends
the following. The proposed development does not have access to Yellowpine Street NW and
should not be required to pay for improvements at this intersection. The development would
have access to both 159th Avenue NW and Crane Street NW. The development should be
required to pay for right turn lanes and bypass lanes at these intersections. These improvements
should be constructed in conjunction with the project. A condition of approval will require the
applicant to pay for the cost of these improvements as determined at the time a feasibility report
is prepared.
The recommended bypass and turn lane improvements would not be the ultimate improvement
of these intersections. The ultimate improvements are shown on Figure 16 of the Transportation
Plan and the following page of the attachments. The additional improvements shown in the
attachments would be constructed in the future.
Lots
The proposed lots conform to the minimwn district provisions and buildable area requirements
of the City Code. As mentioned above, Outlots A and B will be required to be combined with
the adjacent residential properties from the Cambridge Estates Second Addition and Chesterton
Commons Third Addition.
Due to the changing location of the park, a potential roadway connection is shown at the
southeast edge of the property to allow developable property on the adjacent property to the east
2
to be utilized in the future. It should be noted that no more than two lots appear to be able to
meet the City's buildability requirements without altering the existing wetland.
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Wetland Fill/Mitigation
The applicant is proposing to fill a small wetland that conflicts with the proposed roadway to the
south of 159th Avenue NW. Mitigation for the wetland fill area would be provided in another
wetland that exists on the site. This approach will need to be reviewed and approved by the
Coon Creek Watershed Management Organization.
Coordination with other Agencies
The developer and/or owner is responsible to obtain all necessary permits (Minnesota
Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed
Management Organization, Minnesota Pollution Control Agency, LGU and any other agency
that may have an interest in the site). Initial contact shall be made with the City Engineering
Department regarding this item.
Other
The developer is also required to meet the following City Ordinances and all other applicable
ordinances:
City Code Title 11, Subdivision Regulations
City Code Title 12, Zoning Regulations
City Code Title 13, Planning and Development
City Code Title 14, Flood Control
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Planning Commission recommendation
The Planning Commission unanimously recommended approval of the proposed plat. While the
Commission acknowledged the turn lanes and bypass lanes were needed, they were uneasy about
requiring the developer to pay for them without a clear city policy in place.
Staff Recommendation
There has been considerable discussion about the park location and cul-de-sac lengths over the
past two years. The Council has reaffirmed the Park and Recreation Commission's preferred
location ofthe park. As a result, the length of the southern cul-de-sac will be extended. There is
no feasible way to provide another street connection. Turn lanes and bypass lanes are needed at
the intersections discussed above. If the developer does not pay for them, there is no other
method of installing these improvements at this time. The requested improvements are not the
ultimate intersection improvements. Staff recommends approval of the preliminary plat subject
to the conditions of the attached resolution.
ACTION REQUESTED
The Council is asked to approve the proposed plat subject to the conditions of the attached
resolution.
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Attachments
Resolution J
Location Map j
Development Plan (llxl7 in packet) v
ACHD Comments J
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Figure 16 Transportation Plan /
Crane Street/161 st Avenue NW Ultimate Intersection Improvements ""
Planning Commission Minutes t/
Cc: Emmerich Development Corporation 1875 Station Parkway NW
Don Peterson 1374 161 st Avenue NW
4
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO R
A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "OAKVIEW PARK" FOR
EMERICH DEVELOPMENT CORPORATION ON PROPERTY LOCATED AT 1374 161sT
AVENUE NW (P.I.D. 14-32-24-31-0003) LEGALLY DESCRIBED AS:
The West Half ofthe West Half ofthe Northeast Quarter of the Southeast Quarter of Section14,
Township 32, Range 24, Anoka County, Minnesota, except Parcel Number 59, Anoka County
Highway Right of Way Plat No. 20. Also the West Half of the West Half of the Southeast
Quarter of the Southeast Quarter of Section14, Township 32, Range 24, Anoka County,
Minnesota.
WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and
WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning
Commission has conducted a public hearing on said plat; and
WHEREAS, the applicant has requested a variance to the 500 foot maximum cul-de-sac length
provided in City Code 11-3-3 to allow two cul-de-sacs that will extend beyond the 500 foot
maximum, and;
WHEREAS, the City Council finds that the special circumstances for the proposed variance are
The existence of wetlands and surrounding development preclude a roadway design or
connection that would allow the development to conform with the maximum cul-de-sac length
prescribed by City Code 11-3-3.
WHEREAS, as a result of such public hearing, the Planning and Zoning Commission
recommends to the City Council the approval of the plat.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
agrees with the recommendation of the Planning and Zoning Commission and approves the
preliminary plat with the following conditions:
1. The preliminary plat shall conform to the plat drawing revised October 27,2003 and
stamped received by the City of Andover October 31,2003.
2. The developer obtains all necessary permits from the Coon Creek Watershed District,
DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any
other agency that may be interested in the site.
3. Contingent upon the approval of the Rezoning of the property to R-4 Single Family
Urban Residential. If this request fails to be approved, the preliminary plat shall be
considered null and void.
4. Park dedication shall be a combination of land and cash as shown on the approved plat
and subject to the park dedication requirements of City Code 11-3-7.
5. Trail fees shall be paid on a per lot basis based on the rate in effect at the time of
preliminary plat approval.
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6. A variance to allow two cul-de-sacs as shown on the approved plat to exceed the 500 foot
maximum length requirement of City Code 11-3 - 3 is granted based on the findings listed
in this resolution.
7. Outlots A and B shall be combined with the adjacent residential properties from the
Cambridge Estates Second Addition and Chesterton Commons Third Addition.
8. The applicant shall be required to pay the cost of construction of right turn and bypass
lanes at the 159th Avenue Hanson Boulevard intersection and the Crane Street/16151
Avenue NW intersection. The cost of these improvements shall be determined as a part
of the feasibility report.
9. The trail connection from the southern cul-de-sac to Drake Street NW shall be
constructed at the developer's expense.
10. Contingent upon staff review and approval for compliance with City ordinances, policies
and guidelines.
11. Such plat approval is contingent upon a development agreement acceptable to the City
Attorney. A financial guarantee will be required as a part of this agreement to assure
typical subdivision improvements will be completed.
Adopted by the City Council of the City of Andover this _Ih day of January, 2004.
CITY OF ANDOVER
ATTEST:
Victoria V olk, City Clerk
Michael R. Gamache, Mayor
6
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COUNTY
OF
ANOKA
Public Services Division
HIGHWAY DEPARTMENT
1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304
(763) 862-4200 FAX (763) 862-4201
RECEIVED
July 28, 2003
JUL 3 0 2003
Courtney Bednarz
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
CITY O"F ANDOVER
RE: Sketch Plan
Don Peterson Property
Dear Courtney:
We have reviewed the Sketch Plan for the Don Peterson Property, located south ofCSAH 20 (161st Ave.
NW) and east of Crane St. NW within the City of Andover, and I offer the following comments.
",~The existing right~of-way south of the centerline of CSAH 20 adjacent to this property equals 60 feet.
o Consequently,. no additional.nght-of-way will be required at this time.' ' " < .
Access for the development IS to be inade entirely via locil.i roadways with connectivity to the county
highway system outside of the boundaries of this Plat, which is acceptable to this department.
Existing driveways at 1326 and 1374 161st Avenue NW shall be removed in conjunction with this
development and the ditch restored to match existing depth, grade, and slope. The right-of-access
along CSAH 20 shall be dedicated to Anoka County.
Since this development will further increase the number of turning maneuvers on CSAH 20 at Yellow
Pine St. NW and Crane St. NW, we will require that turn lanes be constructed on CSAH 20 as a part of
the permit process. The City and/or the developer shall prepare a concept plan depicting how standard
right turn lanes and/or bypass lanes could be configured at both intersections for our consideration and
review. The cost for the design and construction of the right turn lane and by-pass lanes shall be the
responsibility of the City and/or the Developer. Please contact Mark Daly, Program Services
Engineer, to obtain the applicable design standards and typical section/pavement design information
for CSAH 20.
o
Calculations must be submitted along with a grading and erosion control plan that delineates the
drainage areas for this site. The post-developed rate/volume of runoff must not exceed the pre-
developed ratelvolume of runoff for the lO-year, 24-hour storm, utilizing the "SCS Method".
It should be noted that residential land use adjacent to highways will usually result in complaints
regarding trl\ffic noise. Traffi,c noise at. this location could exceed noise standards established by the
U.S. Department' dfHousing :iuid Urban Deveiopment lind the Minnesota Pollution Control Agency.
Anoka County policy regarding new developments adjacent to existing county highways prohibits the
expenditure of highway funds for noise mitigation measures. The City and/or the Developer should
assess the noise situation and take any action deemed necessary to minimize associated impacts at this
site from any traffic noise.
-//-
Affirmative Action' Equal Opportunity Employer
Q
A permit for work within the county right-of-way is required and must be obtained prior to the
commencement of construction. License Permit Bonding, method of construction, design details, work
zone traffic control, restoration requirements and follow-up inspections are typical elements of the
permitting process. Contact Roger Butler, Traffic Engineering Coordinator, or Josie Scott, Permit
Technician, for further information regarding the permit process. Installation of any necessary
permanent traffic control devices within the County Right-of Way for this proposed development will
be coordinated, installed, and maintained by the Anoka County Highway Department as part of the
permit process.
Thank you for the opportunity to comment. Feel free to contact me if you have any questions.
~Mv
Traffic Engineer
xc: CSAH 20/PLA TS/2003
Roger Butler, Traffic Engineering Coordinator
Josie Scott, Permit Technician
Mike Kelly, Chief Right-of-Way Agent
. Larry Hoium, County Surveyor
o Tom Hornsby, Traffic Services Supervisor - Signs
o
-/Z.-
FIGURE 16
HANSON BOULEVARD
IMPROVEMENT CONCEPT
~ Bonestroo
Rosene
~ Anderlik &
. \J' Associates
Engineers & Architects
-/3-
o 200' 400'
.....- I
Scale in feet
!
j
o
o
o
Regular Andover Planning and Zoning Commission Meeting
Minutes - December 9, 2003
Page 2
issioner Vatne stated he cannot question that times have changed and the
ood has changed and it has been developed on three of the four sides.
Motion by Vat seconded by Kirchoff, to open the public hearing at 7 :02 p.m. Motion
carried on a 5-ayes, ays, 2-absent (Gamache and Greenwald) vote.
There was no public input.
Motion by Kirchoff, seconded by Case to close the public hearing at 7:03 p.m. Motion
carried on a 5-ayes, O-nays, 2-absent (Gam e and Greenwald) vote.
Motion by Vatne, seconded by Casey, to recommen the City Council approval of
Resolution No. ----' approving the rezoning request bas on the fact that times and
conditions have changed. Motion carried on a 5-ayes, O-nays, -absent (Gamache and
Greenwald) vote.
Mr. Bednarz stated that this item would be before the Council at the Janu
Council meeting.
.. PUBLICHEARING: PRELIMINARY PLAT OF OAKVIEW PARK, A SINGLE
FAMILY URBAN RESIDENTIAL DEVELOPMENT LOCATED AT 1374 161sT
A VENUE NW.
Mr. Bednarz explained that the Planning Commission is asked t6 review a preliminary
plat for the subject property.
Mr. Bednarz stated the subject property is approximately 19.5 acres in size. The proposal
is to develop the southern 13 acres with urban lots and to preserve approximately 6 acres
with the existing home on the north end of the property for future urban development.
Mr. Bednarz discussed the information with the Commission.
Commissioner Kirchoff explained that regarding the Highway Departments comments,
how they can recommend to have the developer improve the intersection at Crane and
Hanson and not collect fees from the properties that are already there. He stated they
cannot blame the 13 acres for the problems with the intersection. Mr. Bednarz stated this
is an unfortunate situation that a significant amount of the area has developed without
contributing to the improvements to the County Road system. Given this situation, as
development occurs and increases traffic at the intersections, it is appropriate for this
development to pay a portion of the ultimate improvement of the intersections. What is
being requested of the developer is not the ultimate improvement of these intersections, it
is in fact a right turn lane and bypass lane for the two intersections and would not include
a left turn lane and other improvements that would require additional widening of the
-15"'-
Regular Andover Planning and Zoning Commission Meeting
Minutes - December 9, 2003
Page 3
o
road. This is not an easy situation but it is something they will continue to see with
projects adjacent to County roads. The City needs to work on a policy as to how they are
going to deal with this for future development. He stated they try to work with the
County Highway Department in terms of identifying development early on, identifying
other areas of development that may contribute to the intersections and someplace along
the line, there needs to be a bar set on what the development will have to pay. Staff
believes the developer should pay a portion ofthis.
Commissioner Jasper stated it appeared at the south end ofthe development, two outlots
are created and the outlots will be combine with properties that front on Drake Street that
have previously been developed. Mr. Bednarz explained there are two outlot shown at
the southwest comer of the plat that the developer has negotiated with the adjacent
property owners in the existing houses to trade for access of the trail to come out on
Drake Street. The outlots will be combined with the residential properties.
Commissioner Jasper stated at the sketch plan, they spent a lot of time talking about the
park and the location of the park, the location of the park has been moved more towards
the center of the development. He wondered why 155th Lane isn't moved further to the
north and made into a bigger park instead of taking a small partial park and cash. Mr.
Bednarz stated this is not something he can answer.
o
Mr. Quigley stated they discussed this in the sketch plan but further discussion by both
the Park Commission and City Council resulted in the park location. Mr. Quigley also
showed on the map the area in question and explained 155th has to be a specific distance
from the further north street.
Commissioner Vatne asked if there was going to be a trail through there because there
was no way to put a road through there. He wondered why that was. Mr. Bednarz stated
only the southern quarter of the development touches the right-of-way and on either side
they have private property. The developer was able to negotiate with them a limited
amount of area to put a trail through and the homeowners were not amenable to
contributing land to put a road in adjacent to their homes. The only way to put a road
connection would be for the City to condemn the property for a road connection. This
has not been a policy of the City Council and not something they would probably
entertain.
o
Commissioner Vatne stated in the same area, there is a temporary cul-de-sac on the south
end that ends at the east edge ofthe property. They have in most cases, ghost plats where
development may occur on the north and northeast sections and he thought there would
not be anything on the lower area because ofthe existing wetlands. Mr. Bednarz stated at
the south end of the property, they could put a full size cul-de-sac in and could achieve
two lots without variances and could potentially get up to two more lots with a small
amount of wetland fill or adjusting the edge of the wetland boundary. He stated two lots
are possible; the other two lots would have to be worked with Coon Creek Watershed to
decide what could be done.
-(6.
Regular Andover Planning and Zoning Commission Meeting
Minutes - December 9, 2003
Page 4
o
Commissioner Jasper asked if this was really a temporary cul-de-sac or a small
permanent cul-de-sac. Mr. Bednarz stated it depended on the landowner to the east.
Commissioner Jasper asked if the land to the east was developable. Mr. Bednarz stated a
portion of it was.
Commissioner Vatne asked if there was a potential to connect a road down to l56th. Mr.
Bednarz stated there is not.
Chairperson Daninger stated in reference to the Anoka County letter and the ARC
recommended was not everything the County recommended, it is a compromise. Mr.
Bednarz explained that the County discussed two intersections, they discussed an
intersection that this property does not have access to and they did not mention anything
about 1 59th Avenue, which this property does have access to.
Chairperson Daninger stated in reference to the park, what type of parking would there
be. Mr. Bednarz stated his understanding was this would be a neighborhood park so
people would most likely walk to it.
Chairperson Daninger asked if the trail was a standard City trail. Mr. Bednarz stated it
would be eight-foot wide bituminous trail.
o
Motion by Kirchoff, seconded by Casey, to open the public hearing at 7:25 p.m. Motion
carried on a 5-ayes, O-nays, 2-absent (Gamache and Greenwald) vote.
Mr. Larry Emmerich, 134 l6lst Avenue NW, asked if there were any streets being
proposed in the development that would have any impact on his property. He stated they
have development ideas for their property on the north side of 161 st and they have
received permission from the County to have a street 300 feet to the east of Crane Street
or directly across from Crane, depending on the homeowners. He explained he is
concerned how this impacts the property on the north side. Mr. Bednarz stated there are
no additional street connections proposed, there would remain Crane and Yellow Pine as
the connections. In terms of improvements at the Crane intersection, if required, what is
proposed at this time is a right turn, which would be eastbound on the south edge of
County Road 20 and then a bypass lane on the north side heading west. He believed
there is sufficient right-of-way to make the improvements but he is not sure there is
sufficient roadway for the improvements. In the future, if his development moves
forward, and they choose the Crane intersection, it would be beneficial to know ifhis
intention is to move ahead with that and would be nice to do the complete improvement
at the same time. If not, he would very likely have to modify the intersection and provide
their own right turn lane or additional improvements at the time his property develops.
o
Mr. Emmerich discussed the plans for his development with the Commission.
Chairperson Daninger suggested Mr. Emmerich discuss this further at another time with
staff because they should only discuss the item at hand.
-/7 -
Regular Andover Planning and Zoning Commission Meeting
Minutes - December 9, 2003
Page 5
0'
Mr. Quigley stated in regards to the Counties' letter and Commissioner Kirchoffs
comment, the recommendation from staff was to have the developer install bypass and
turn lanes at the intersection of two County roads, which he does not agree with and in
reading the County's letter, that is what they are asking for, it is not the full blown
improvement and does not correspond with the diagram. He felt the recommendation to
install the turn lanes is a burden and should not only be placed on this piece of property.
Motion by Vatne, seconded by Casey, to close the public hearing at 7:33 p.m. Motion
carried on a 5-ayes, O-nays, 2-absent (Gamache and Greenwald) vote.
Commissioner Kirchoff stated he did not read that the County was asking to have the
intersection improved to the level shown in the transportation plan, they are asking for
interim improvements with only turn lanes and bypass lane. He stated that they cannot
expect one developer to bear the burden of all the costs and there has to be something
developed that makes it fair and equitable for new development as well as the old
development that is already there. He stated he supported this project.
o
Commissioner Vatne stated he was troubled with the length of the cul-de-sacs. He asked
from staffs vantage point, how is this similar or different from what they have already
looked at. Mr. Bednarz stated this is one of the longer urban cul-de-sacs they have seen.
in the City. He stated that typically with undeveloped property they have enough room to
work out some kind of roadway connection to make it work but when they get to the
infill properties, their options are limited, due to what is already there and there is only so
much that can be done. Unfortunately, the limited width of this property, there is only
one way to get a double loaded street and that is to put the street down the middle ofthe
project. He stated that even in the event the property to the east was participating at this
time, there is still not a way to make this work in terms of a road connection. In terms of
the size ofthe cul-de-sacs, what is proposed is consistent with that temporary cul-de-sac
design adjacent with undeveloped properties.
Commissioner Kirchoff explained he thought they looked at this property three years ago
regarding the connection and this prompted some of the needs for a transportation plan to
try not to have this happen.
Commissioner Vatne stated in the past they have had comment from the Fire Chief, he
wondered if it was reviewed by him. Mr. Bednarz stated he did and the Fire Department
is not thrilled with this length of cul-de-sac but there is not anything else that can be
done.
o
Commissioner Jasper agreed with Commissioner Kirchoff in regards to the intersection
improvements. He stated he is not sure what the answer would be in this situation but it
seems a little bit arbitrary for him to be saying the developer has to pay for the
improvements on Crane and 159th. He stated there should be a more unified policy that
should be developed to address this.
-/8-
Regular Andover Planning and Zoning Commission Meeting
Minutes - December 9, 2003
Page 6
o
Chairperson Daninger stated because of the plats he has seen and the history, this seems
to be coming up more often. He stated they will need something in the future. He
wanted to indicate the Commissions concern of the length ofthe cul-de-sac but given
what they have, this is the best they can do at the time.
Motion by Kirchoff, seconded by Vatne, to recommend to the City Council approval of
Resolution No. --' approving the proposed preliminary plat with concerns to item
eight in the Resolution. Motion carried on a 5-ayes, O~nays, 2-absent (Gamache and
Greenwald) vote.
Mr. Bednarz stated that this item would be before the Council at the January 6, 2004 City
Council meeting.
2030 Regional Development Framework
o
Mr. Bednarz plained this item is intended to share information and solicit input on the
preparation of a esponse to the draft 2030 Regional Development Framework prepared
by the Metropolit Council.
Mr. Bednarz stated the tropolitan Council is in the process of adopting a document to
replace the 2030 Regional ueprint prepared by the previous Metropolitan Council. The
document outlines regional go s for the seven county metropolitan area and identifies
roles for both the Metropolitan cil and local communities.
Mr. Bednarz noted the document also fines six geographic planning areas based on
land use characteristics. Andover has bee laced in both the "Developing
Communities" and "Rural Residential" pI g areas.
Mr. Bednarz stated the final chapter of the docum t describes the statutory authority of
the Metropolitan Council and outlines the programs 1 ended to implement the
framework. Among these are the regional grants a . tered through the Livable
Communities Act. This program administers approximate $10 million dollars in grant
funds annually. Andover is not a member ofthe Livable Co unities program and does
not qualify to receive funds as a result.
o
Commissioner Jasper asked if staff interpreted this 2030 framework differe
opposed to the blueprint that had been in place, as changing the way the City . I or
should be looking at the Rural Reserve area. Mr. Bednarz stated the primary dif ence
in this document is that they are identifying the planning areas specifically and then
Mr. Bednarz discussed the staff report with the Commission.
-/9-
o
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
Will Neumeister, Community bevelopment Director ~
FROM: Courtney Bednarz, City Planne~
SUBJECT: Consider Camp. Plan Amendment/Extend MUSA BoundarylWoodland 6th Add.-
Planning
DATE: January 6, 2004
o
INTRODUCTION
The applicant is requesting a Comprehensive Plan Amendment to extend the Municipal Urban
Service Boundary (MUSA) to include a 40 acre parcel to the west of Nightingale Estates Third
Addition. The application includes a request to remove this property from the Rural Reserve and
place it in the current (2000-2005) stage of sewer expansion. Additionally, a forty acre parcel to
the west of Woodland Estates would be removed from the MUSA and placed into the Rural
Reserve to replace the acreage proposed to be removed from the Rural Reserve.. The attached
location map illustrates the location ofthe subject properties.
Minnesota Statute 462.355 states "Unless otherwise provided by charter, the governing body
may by resolution by a two-thirds vote of all of its members adopt and amend the comprehensive
plan or portion thereof as the official municipal plan upon such notice and hearing as may be
prescribed by ordinance."
DISCUSSION
This application has been discussed on many occasions over the past'several months and has
involved the applicant, surrounding neighborhood, staff, Planning Commission and City Council.
The timing of development of properties within the Rural Reserve has been a topic of discussion
since the Rural Reserve Study was undertaken and comments were received from property
owners within the study areas.
Staff has previously provided review comments both in terms of the technical aspects of the
proposed development and the overall planning of the Rural Reserve. The applicant has
addressed these comments through the design ofthe proposed development and sketch planning
of a quarter mile surrounding the subject property. More detailed review of these items is
provided in the sketch plan report.
o
Planning Commission Recommendation
The Planning Commission held a public hearing for this item on October 14, 2003. The
Commission recommended denial of the proposed Comprehensive Plan Amendment with a 5-2
vote. Please see the attached minutes for the discussion.
o Staff Recommendation
The development of one 40 acre parcel will not eliminate the possibility of a comprehensive
approach to planning the Rural Reserve. Staff believes that an overall plan needs to be prepared
before further development of the Rural Reserve.
ACTION REQUESTED
The Council is asked to advocate a comprehensive approach to planning the Rural Reserve and
choose from the following options:
1. Approve the proposed Comprehensive Plan Amendment allowing expansion of the
MUSA boundary and adjustment of the sewer staging plan as requested.
2. Deny the proposed Comprehensive Plan Amendment to allowing expansion of the
MUSA boundary and adjustment of the sewer staging plan as requested.
Attachments
Resolution ./
Location Map /
Planning Commission Minutes /
o
Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304
o
-;L-
o
o
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -03
A RESOLUTION AMENDING THE COMPREHENSIVE LAND USE PLAN OF THE CITY
OF ANDOVER TO EXPAND THE METROPOLITAN URBAN SERVICE BOUNDARY
TO INCLUDE PROPERTY LEGALLY DESCRIBED AS THE SOUTHEAST QUARTER OF
THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 32 RANGE 24, ANOKA
COUNTY, MINNESOTA (P.I..D. 21-32-24-14-0001) AND TO REMOVE PROPERTY
LEGALLY DESCRIBED AS THE SOUTHEAST QUARTER OF THE SOUTHEAST
QUARTER OF SECTION 21, TOWNSHIP 32, RANGE 24 (P.I.D. 21-32-24-44-0001) FROM
THE 2020 METROPOLITAN URBAN SERVICE AREA (MUSA),
WHEREAS, Woodland Development has requested the City of Andover to amend the
Comprehensive Land Use Plan as follows:
1. To include the subject property legally described as the southeast quarter of the northeast
quarter of Section 21, Township 32 Range 24, Anoka County, Minnesota (P..I.D. 21-32-
24-14-0001) within the 2020 Metropolitan Urban Service Area (MUSA), and;
2. To include the subject property legally described as the southeast quarter of the northeast
quarter of Section 21, Township 32 Range 24, Anoka County, Minnesota (P.I.D. 21-32-
24-14-0001) within the current stage (2000-2005) of sewer expansion, and;
3. To change the Land Use Designation for property legally described as southeast quarter of
the northeast quarter of Section 21, Township 32 Range 24, Anoka County, Minnesota
(P.I.D. 21-32-24-14-0001) from Rural Residential (RR) to Urban Residential Low
Density (URL).
4. To remove a property legally described as the Southeast Quarter of the Southeast Quarter
of Section 21, Township 32, Range 24, Anoka County, Minnesota (P.I.D. 21-32-24-44-
0001) from the 2020 Metropolitan Urban Service Area (MUSA) and Sewer Expansion
Plan and place this property into the Rural Reserve, and;
WHEREAS, The 2020 Metropolitan Urban Service Area (MUSA) does not include the property
legally described as the southeast quarter of the northeast quarter of Section 21, Township 32
Range 24, Anoka County, Minnesota (P.I.D. 21-32-24-14-0001), and;
WHEREAS, analysis of the City's sanitary sewer trunk system has determined that sufficient
capacity exists to serve the subject property, and;
WHEREAS, a public hearing was held pursuant to state statutes, and;
WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the
proposed comprehensive plan amendment, and;
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o
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WHEREAS, The Council finds the proposed expansion of the Metropolitan Urban Service Area
can be done in a logical and comprehensive fashion and questions raised by staff as to how the
proposal will fit with existing and future development have been satisfactorily answered, and;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has
reviewed the recommendation of the Planning and Zoning Commission and adopts the following
amendment to the Comprehensive Plan, subject to review by the Metropolitan Council:
1. Extend the 2020 Metropolitan Urban Service Boundary (MUSA) to include the property
legally described as the southeast quarter of the northeast quarter of Section 21, Township
32 Range 24, Anoka County, Minnesota and approve the addition of the subject property
to the 2000-2005 stage of sewer expansion on the City's Sewer Expansion Plan.
2. Change the land use designation for property legally described as southeast quarter ofthe
northeast quarter of Section 21, Township 32 Range 24, Anoka County, Minnesota from
Rural Residential (RR) to Urban Residential Low Density (URL).
3. Remove property legally described as the Southeast Quarter of the Southeast Quarter of
Section 21, Township 32, Range 24 from the 2020 Metropolitan Urban Service Area
(MUSA) and Sewer Expansion Plan and place this property into the Rural Reserve,
4. Subject to review and approval by the Metropolitan Council.
Adopted by the City Council of the City of Andover on this _ day of
,2004.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache, Mayor
Victoria V olk, City Clerk
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Regular Andover Planning and Zoning Commission Meeting
Minutes - October 14, 2003
Page 8
o
. PUBLIC HEARING: COMPREHENSIVE PLAN AMENDMENT (03-07) TO
EXTEND THE METROPOLITAN URBAN SERVICE AREA BOUNDARY (MUSA)
TO INCLUDE PROPERTY LOCATED WEST OF NIGHTINGALE ESTATES
THIRD ADDITION.
Mr. Bednarz explained the applicant is requesting a Comprehensive Plan Amendment to
extend the Municipal Urban Service Boundary (MUSA) to include the subject property.
The applicant is also requesting that the property be guided for the current stage of sewer
expansion (2000-2005). This would allow the property to be developed at an urban
density with municipal sewer and water as early as next year.
Mr. Bednarz discussed the staff report with the Commission.
~
~
Commissioner Kirchoff stated Rural Reserve has a connotation that this will be a rural
area preserved for the future and this is not the intention, it is to make orderly growth in
the future and to allow future sewer capacity and water needs based on the three and a
half units per acre and this will develop into a residential setting sometime in the future.
Mr. Bednarz stated the intent ofthe Rural Reserve was. to set aside 1,000 acres for future
urban development and to put growth restrictions on it in the interim to prevent rural
subdivisions from eliminating that possibility.
Commissioner Jasper stated the first thing that occurred to him was the only road access
was outside of the MUSA and in the Rural Reserve that is not in the request to change.
He wondered how this is accomplished if it is not part of the proposal and do they own
the land. Mr. Bednarz stated in terms of constructing the roadway through the property
that can be accomplished through property that is in Ag Preserve or in Rural Reserve. In
terms of constructing a roadway through property that is in Ag. Preserve, the expense of
that improvement would be born by that developer and could not be assessed back to that
Ag property at any time in the future. It can be done but it would be wholly paid for by
the development.
Commissioner Jasper asked why there was a swap and why can't they develop the land
that is already in the MUSA. Mr. Bednarz stated this would be a question for the
developer.
Motion by Gamache, seconded by Kirchoff, to open the public hearing at 8:40 p.m.
Motion carried on a 7-ayes, O-nays, O-absent vote.
Mr. Dan Johnson asked if it would be better for the developer to give his viewpoint
before the audience asks questions. Chairperson Daninger and the Commission thought
this would be fine.
o Mr. Byron Westlund, Woodland Development, explained his reasons for the land swap.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - October 14, 2003
Page 9
Mr. Westlund stated from the beginning Woodland Development and the Slyzek family
requested this piece of property not be included in the Rural Reserve. He stated the
property is serviced for City sewer and water and is stubbed to a five acre piece to the
west of Woodland Estates 4th Addition and they do own the 5.1 acres that is next to it
where the proposed roadway is going to go through, it is in Ag. Preserve and has been
withdrawn and is due to come out in 2007. He stated it has always been their intent to
develop that as well as another five acre piece to the south.
Commissioner Gamache stated the property to the south they are proposing to swap with,
what is the landowners thought on this land. Mr. Westlund stated this is the Slyzek
family that owns this land and they are aware of the request and support them on this.
Mr. Johnson, 2165 154th Lane, stated that after listening to them tonight, as far as a land
swap, he did not think this would fit into the plans because it will be an isolated piece of
land by itself and will have a big cul-de-sac. He asked how the City knows it will fit into
the future of the Rural Reserve.
Mr. Dave Longermet, 2279 I 54th Lane NW, stated he is not opposed to development in
this neighborhood. He is opposed to the MUSA switch because the plan was going to be
that the development would not be in the next five to seven years, than the area west of
Nightingale Estates would be able to be developed. This gives the neighborhood time to
plan.
Mr. Jerry Hippa, 15330 Uplander Street NW, explained he agreed with what the others
mentioned and it appeared to him to be a leap frog type of decision. He stated he thought
this would be more advantageous for the land owner and developer than it would be for
the community.
Motion by Greenwald, seconded by Vatne, to close the public hearing at 8:51 p.m.
Motion carried on a 7-ayes, a-nays, a-absent vote.
Chairperson Daninger asked what the future plans were for the development to the north.
Mr. Westlund stated the future development to the north is not in their business plan and
they do not have any rights to that property. He has talked to another developer
regarding properties in the area.
Chairperson Daninger stated if they recommend denial ofthe swap, when they would
develop the property they want to swap. Mr. Westlund stated he does not have an interest
in developing this property because of the peat and the Slyzuk family does not have any
interest in selling this land because of the good farmland.
Commissioner Vatne stated if this swap were to take place, it would put into the Rural
Reserve, property that is less developable. This has been a concern all along with the
amount of acreage and number of units that could be developed.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - October 14, 2003
Page 10
o
Discussion ensued in. regards to the Rural Reserve and the proposed swap.
Commissioner Gamache stated he is totally against the swap because this would be
leapfrogging and he would like to see orderly development and by recommending the
swap, they will end up with small developments everywhere and nothing will get
connected to each other.
Commissioner Kirchoff asked if there would be a cost to the City if they allowed this
land to swap and be developed. Mr. Bednarz stated the development would be required
to pay for all infrastructure costs.
Commissioner Greenwald asked if both pieces of land would allow the same number of
houses to be constructed. Mr. Westlund stated he did not know this. Commissioner
Greenwald stated this would be the cost, tax revenue.
Commissioner Casey stated he failed to see what is wrong with the proposal.
Commissioner Kirchoff stated the area is planned for urban development. He was in
favor of the proposal.
o
Discussion continued regarding how the Rural Reserve was decided at the time and how
in depth was it discussed at the time. .
Commissioner Jasper stated this spring the City had detailed discussion regarding the
Rural Reserve and they went through a long process and the decision was made to
include this property in the Rural Reserve. He thought this was premature to allow the
swap.
Commissioner Vatne eXplained he agreed. He thought it was critical that the plans for
the future be defined on how they are going to route their transportation systems, what
they are going to do with their waterways and the treatment of the ditches. He thought
they needed to have a better understanding of the developments that will be proposed.
He stated he did not think they had enough definition as to how this will work to make an
approval like this. The onus is on the developers and landowners if they want to speed
the process along and he thought it was critical to get a better understanding of what the
roadways are going to look like, how the hydrology studies are conducted such that they
understand the water flow. All ofthis needs to be done in a timely manner, so the
development can be allowed to proceed.
Commissioner Gamache stated he agreed with Commissioner Vatne.
o
Mr. Westlund stated he thought they have gone quite extensive in trying to plan, given
the information that is required by the City. He stated they have gone outside the
boundaries of their plat, they have looked at the transportation plan, and they have
-9-
Regular Andover Planning and Zoning Commission Meeting
Minutes - October 14, 2003
Page 11
o addressed park issues and are looking at storm sewer issues. He stated they have gone
beyond even what the City has done. He stated there has been a lot of thought to this.
Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval of
Resolution No. -' approving the proposed Comprehensive Plan Amendment allowing
expansion of the MUSA boundary and adjustment of the sewer staging plan as requested.
Motion failed on a 2-ayes, 5-nays (Jasper, Vatne, Greenwald, Gamache, and Daninger),
a-absent vote.
Chairperson Daninger stated the motion failed and a new motion needed to be made.
Motion by Gamache, seconded by Vatne, to recommend to the City Council denial of
Resolution No. _, denying the proposed Comprehensive Plan Amendment to allow
expansion of the MUSA boundary and adjustment of the sewer staging plan as requested.
Commissioner Gamache stated he made this motion because he does not feel comfortable
making a favorable motion because the City has put a plan together not that long ago.
Commissioner Vatne stated it is not a short coming in the work that has been done by the
developer. It is a mismatch between where the City is at and being able to move to
execute the proposed plan.
o Chairperson Daninger stated he did not believe it was advisable to move ahead without a
plan for the Rural Reserve.
Commissioner Greenwald stated he did not see the hardship on the real reason for the
switch. The Commission knows that eventually they will both be developed.
Commissioner Kirchoff stated this is unusual in that they do not usually see the same
property owner swap out land he was in favor ofthe proposal.
Commissioner Jasper stated this is a timing issue to him. They have just gotten through
the Rural Reserve, they have not had time to look at what should happen with that
property as a whole and until that decision is made, it is premature to do this.
Motion carried on a 5-ayes, 2-nays (Kirchoff, Casey), a-absent vote.
Mr. Bednarz stated that this item would be before the Council at the November 4, 2003
City Council meeting.
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(iv
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
Mayor and Councilmembers
John Erar, City Administrator~ r!
Will Neumeister, Communit/Development DirectorlJ)~
Courtney Bednarz, City Planne~
FROM:
SUBJECT:
Co~sider Residential Sketch Plan/40 acres-Woodland 6th Add.lWoodland Dev. -
Planning
DATE:
January 6, 2004
INTRODUCTION
The Council is asked to review a sketch plan for a single family urban residential development.
o
DISCUSSION
Conformance with Local and Regional Plans and Ordinances
I. The property is located outside the 2020 MUSA Boundary. A comprehensive plan
amendment is necessary as discussed in the previous report.
2. The property is zoned Single Family Rural Residential (R-I). A rezoning to Single
Family Urban Residential (R-4) will be necessary to allow the project to move forward.
Access
The only access to the development would be provided from 1520d Lane NW. Typically at least
two access points would be provided in the interest of public safety. As a result, the Fire
Department is opposed to the layout of the sketch plan. The applicant has previously asked the
Council to discuss this issue. A majority of Council members indicated that they would accept a
single access into the development at the September 2, 2003 Council Meeting.
The Transportation Plan designated 1 520d Lane NW as a collector street. This street will
continue west to Round Lake Boulevard as the Rural Reserve develops. The applicant is
proposing to construct the collector street to the west edge of the project area and indicates a
potential alignment for the collector street to Round Lake Boulevard.
o
Lots
All of the lots appear to exceed the minimum lot width, depth and area requirements ofthe R-4
Zoning District. There are existing private ditches along the west and south sides ofthe property.
The applicant has revised the sketch plan to eliminate ditches from the majority of the west side
of the proposed project area through a combination of stormwater ponds and storm sewer
conduit. A ditch still is proposed along the southwest and south portion of the project area. Staff
recommends the ditch be eliminated and storm water conduit be used to transmit water to the
pond. Adjustments to the existing ditch system will need to be reviewed by the Coon Creek
Watershed Management Organization to ensure adequate drainage is maintained.
o
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Lot 25, Block 4 is a double frontage lot. Although double frontage lots are typically only
allowed along arterial roadways, this design minimizes access points to the collector street which
is desirable.
Trail System
The off street sidewalk and on street trail system created in Woodland Estates Fourth Addition
would be extended through the proposed project.
Neighborhood Park
The applicant has shown a potential location for a neighborhood park at the south end of the
sketch plan. The park could be extended to the south in the future with a trail around a future
stormwater pond. The Park 'and Recreation Commission reviewed the proposed sketch at their
November 6, 2003 meeting. The Commission was not in favor of a neighborhood park at this
location and recommended that park dedication be paid on a per lot basis for the development.
The Commission further recommended that the entire Rural Reserve be sketched to identify park
locations before further development of the Rural Reserve takes place.
Future Development of the Rural Reserve
The sketch plan extends a quarter mile around the subject property and indicates the potential
layout of future streets and stormwater pond locations. At some point in the future, the plan will
need to be expanded to include the entire Rural Reserve and refined to include park locations, as
well as potential locations for neighborhood commercial and medium density housing. This next
step should be taken before additional development is allowed to occur in the Rural Reserve.
Coordination with other Agencies
The developer and/or owner is responsible to obtain all necessary permits (Minnesota
Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed
District, Minnesota Pollution Control Agency, LGU and any other agency that may have an
interest in the site). Initial contact shall be made with the City Engineering Department regarding
this item.
Other
The developer is also required to meet all other applicable ordinances, including:
City Code Title 11, Subdivision Regulations
City Code Title 12, Zoning Regulations
City Code Title 13, Planning and Development
City Code Title 14, Flood Control
Planning Commission Recommendation
The Planning Commission was generally in favor ofthe layout of the sketch plan. The Council is
also asked to review Commissioner Vatne's comments at the end ofthe attached minutes
regarding a single access to residential developments.
2
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Staff Recommendation
The sketch is well designed. Some modifications will be necessary as discussed above.
ACTION REQUESTED
The Council is asked to informally advise the applicant on adjustments to the proposed project to
conform with local ordinances and review criteria.
Attachments
Location Map v
Sketch Plan (full size in packet) ,/
Planning Commission Minutes (October 14,2003) ./
Park Commission Minutes (November 6, 2003) ./
Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304
3
Woodland Estates 6th Addition
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Regular Andover Planning and Zoning Commission Meeting
Minutes - October 14, 2003
Page 12
o
~ PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR AN URBAN
RESIDENTIAL DEVELOPMENT PROPOSED BY WOODLAND DEVELOPMENT
FOR PROPERTY LOCATED WEST OF NIGHTINGALE ESTATES THIRD
ADDITION.
Mr. Bednarz explained the Planning and Zoning Commission is asked to review a
residential sketch plan for a single family urban residential development.
Mr. Bednarz reviewed the staff report with the Commission.
Commissioner Kirchoff asked why lawn maintenance of lots 2, 3, and 5 will be difficult
due to the location of the pond. Mr. Bednarz stated this regards the sketch plan where
they have lots running through the pond. If they had lots with that orientation, they
would have trouble accessing the rear of the property to mow the lawn. The revised
sketch addresses that concern with locating a neighborhood park there.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 9:30 p.m. Motion
carried on a 7-ayes, O-nays, O-absent vote.
o
Mr. Dave Long, 2279 154th Lane NW, stated he had a couple of questions and concerns.
He stated the first concern is traffic safety. He stated he lives on Crosstown Boulevard
which is two lanes and he wondered when this County Road would be developed to make
it a safer road. The second concern is they have to put a price on crime prevention and
residents will have to look for ways to secure their items on their property with more
people roaming around in the neighborhoods.
Chairperson Daninger asked in regards to development to the County Road, is the
development paying for the upgrades of these roads. Mr. Bednarz stated the developer
pays for all the roads within the development. Outside of the development; the City is
looking to upgrade Nightingale St. in 2005-2006. This is within the cities control and
would be funded by State Aid. Crosstown Boulevard, a County road, is dependent upon
the County. The City can contribute state aid to a project, but the timing is up to Anoka
County.
Mr. Dan Johnson, 2165 154th Lane, explained the history of Andover's sewer and water
over the years.
Mr. Johnson explained some of his concerns with the development is that this is one large
cul-de-sac and all of the other developments surrounding the proposed development are
all hypothetical. They are currently only looking at one access into one isolated piece of
property.
o
Mr. Johnson stated he was concerned with the traffic on 152nd Lane NW. He thought the
timing for this was premature and should be considered down the road.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - October 14, 2003
Page 13
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Mr. Jerry Hippa, 15330 Uplander, stated his comment is to just make sure there is a more
defined plan of where the roads will go from this development before the development is
approved so there is not any problems in the future.
Motion by Gamache, seconded by Vatne, to close the public hearing at 9:40 p.m. Motion
carried on a 7-ayes, O-nays, O-absent vote.
The Commission took a recess at 9:41 p.m.
Commissioners Gamache and Greenwald left the meeting at 9:41 p.m.
The Commission reconvened at 9:46 p.m.
Mr. Westlund stated there has been a lengthy discussion about the access in and out of
the development. They have looked at this at length and on the sketch plan, from l52nd
to 161 st there is continuation of streets going to the north, south, and west. As far as
transportation issues they have done what they think is as good as can be done.
o
Mr. Westlund stated as far as planning, they took into account the park concerns and the
ponding issues. They created a drainage ponding and a neighborhood park for the area.
Mr. Westlund discussed the transportation problems and what they have done to alleviate
it.
Commissioner Kirchoff stated the Fire Chief cannot recommend anything that goes
beyond five hundred feet, however, they are a developing City and they would never be
able to build any road without the temporary cul-de-sac situations.
Chairperson Daninger asked why a developer puts a pond by the park. Mr. Bednarz
stated there was not a generalized answer to that.
Commissioner Jasper commented on the site plan. He stated he understands the residents
concern regarding the traffic but he does not see any other choice because the land that
has been developed around it leaves no other choice.
Commissioner Kirchoff stated that people like cul-de-sacs. By adding a north/south
street, it would help out with the traffic flow. He stated he thought this was a good
development.
Commissioner Casey agreed.
o
Chairperson Daninger stated they always like the ghost plat to give them ideas and to
have two accesses coming out of it, adds to it and helps in the future.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - October 14, 2003
Page 14
Commissioner Vatne stated in reading the staff report, it was noted that the majority of
Council members indicated they would accept the single access into the development.
He asked if this was a one time occurrence where they would accept this or would this be
in a general sense. If they were to accept this as a general issue, it may have some
bearing on the five hundred foot cul-de-sac rule they are trying to abide by so there may
be an issue with the requirement on the cul-de-sac. Mr. Neumeister stated he was at the
meeting and the Council deliberated on this and because there would be future
connections on the north and west, they were willing to accept this because it was similar
to some other developments where in the short term, it was a one way in, but ultimately it
would be extended so they were willing to look at this.
Chairperson summarized the concerns of the Commission regarding the cul-de-sac and
traffic involving the development.
Mr. Bednarz stated that this item would be before the Council at the November 4,2003
City Council meeting.
P LIC HEARING: REZONING REQUEST TO CHANGE THE ZONING
DE NATION FROM GENERAL BUSINESS (GB) TO MULTIPLE DWELLING
(M-2) "VILLAS AT ANDOVER STATION".
Mr. Cross exp .ned the Planning and Zoning Commission is asked to review the
proposed rezonin to allow for residential development on a parcel in Andover Station.
Mr. Cross discussed th . nformation with the Commission.
Commissioner Kirchoff state with this development being in close proximity to Target
and Festival, was there a trail to low the people access to both shopping areas. Mr.
Neumeister showed on the site plan here the trail would be.
Commissioner Vatne asked in item eight, . talks about being currently zoned for
Commercial Use only and being rezoned to sidential Development. In item nine, it
talks about the property being currently guided r Urban Residential High Density on
the Comprehensive Land Use Plan. He wondered w this could be zoned one way and
the Comprehensive Plan identifies this in another dire .on. Mr. Neumeister stated in this
case, there is a redevelopment area identified by the City EDA. They were reluctant to
rezone until they actually had a development they wanted t ursue.
Commissioner Jasper asked if the gate monuments were decorati
Mr. Neumeister stated that was correct.
Commissioner Jasper asked in the various motions, where it indicates the ious outlots
will not be allowed and will be reincorporated into the property. Mr. Neumei
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ckstad questioned how the trail was coming along.
, stated they are acquiring the necessary easements for the trail.
Commissioner Grabows
wanted clarification where
ed the developer should not get credit for the wetland and
e ended.
Mr. Quigley explained where the d was and where lot one ended.
Commissioner Grabowski asked if the ission was to give credit for the .73 acre or
for one acre.
Commissioner Peterson stated that acreage is no
Mr. Haas stated the Commissioner might want to co
Commissioner Grabowski stated that no credit should be gi
Motion by Blackstad, seconded by Holthus, to accept 0.73 acre
the remaining amount be dedicated in cash. Motion carried on a 6-a
present, I-absent (Lindahl) vote.
Chair Lindahl arrived at 7:30 p.m.
REVIEW WOODLAND ESTATES 6TH ADDITION SKETCH PLAN
Mr. Haas reviewed the sketch plan for Woodland Estates 6th Addition. He stated this
parcel is currently in the Rural Reserve Area and the developer has requested it be
removed from the Rural Reserve and be placed into the current MUSA. He stated the
parcel is located directly west of Nightingale Estates 3rd Addition and just to the
northwest of Woodland Estates 4th Addition, which was constructed this summer. The
developer is proposing a neighborhood park on the south side of the proposed
development. He noted there is already a park located in the Woodland Estates 4th
Addition.
Commissioner Masloski questioned what the Commission is being asked to consider.
Mr. Haas stated staff needed direction on where the park should be located or if it should
be located in this development at all.
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Regular Andover Park & Recreation Commission Meeting
Minutes - November 6. 2003
Page 3
Commissioner Masloski stated he would rather see cash in lieu of parkland right now.
Commissioner Grabowski stated he also concerned with proximity to other park.
Commissioner Peterson stated she would not vote to put a park there.
Chair Lindahl stated he was in favor of taking the cash because there is another one
thousand acres in the Rural Reserve Area to develop.
Motion by Blackstad, seconded by Masloski, to accept a cash donation in lieu of park
land for dedication. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote.
REVIEW ANDOVER MARKETPLACE EAST PRELIMINARY PLAT
reviewed the Andover Marketplace East Preliminary Plat. He stated this
ent is proposed to be a commercial development and this plat is part of Andover
stated it is anticipated any park dedication collected will be used to fund the
unity center/ice arena.
Motion by Blac
land for dedicatio
d, seconded by Goodmanson, to accept a cash donation in lieu of park
otion carried on a 7-ayes, O-nays, O-present, O-absent vote.
REVIEW VILLAS A
'DOVER STATION PRELIMINARY PLAT
Mr. Haas reviewed The Vi es at Andover Station Preliminary Plat. He stated this plat
is part of the overall develop t of Andover Station and that it is anticipated that based
on past City Council discussio at any park dedication collected would be used to
fund the potential community c · Ice arena. A question was raised by the Park
Commission members as to the ca the park dedication towards the community
center/ice arena. Mr. Haas left the to question John Erar, City Administrator, about
this. After discussing this with Mr. E .t was determined that any dedication over the
$500,000 would be deposited into the p dedication to be used towards park
improvements as determined by the Co Ion.
Commissioner Grabowski stated when the 0
anything from Andover Station was to be a c
al dedication decided; he recalled
edication.
Commission Blackstad questioned if this was a
additional amenities to be offered as part of the P
and if it is then what were the
Chair Lindahl directed staff to request an answer from Community Development
Director about the PUD.
Motion by Blackstad, seconded by Grabowski, to table unti
obtained from the Community Development Director. Motio
nays, O-present, O-absent vote.
er information could be
.ed on a 7-ayes,0-
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(46)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
FROM: John Erar, City Administrator
SUBJECT: Schedule Council Workshop - Miscellaneous Items
DATE: January 6, 2004
INTRODUCTION
Council is requested to schedule a Council workshop to discuss a number of City business items.
Consistent with approved Council policy, this meeting is scheduled for the last Tuesday of the
month.
DISCUSSION
The proposed agenda for the workshop is as follows:
1. Identify potential Park and Ride Facilities (Council Goal)
2. Consider future Water System Improvement Projects
3. Discuss At-Grade Crossing Bunker Lake Blvd/Prairie Road
4. Discuss a Business Recognition Program (Council Goal)
5. Update on 1049 Andover Blvd/Abatement Process
Other items added upon request.
ACTION REQUIRED
Schedule regular monthly Council Workshop for 7:00 pm on Tuesday, January 27,2004.
submitted,