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Home My WebLink AboutCC March 1, 2005 ,) S4\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, March 1, 2005 Call to Order - Following EDA Meeting Scheduled at 6:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (2/8/05 CC Workshop; 2/15/05 Regular) 2. ProclamationIYouth First Day Consent Items 3. Approve Payment of Claims - Finance 4. Accept Feasibility Report/Order Public Hearing/05-2/2005 Overlays - Engineering 5. Approve Plans & Specs/Order Advertisement for Bids/05-3/2005 Crack Sealing - Engineering 6. Approve Plans & Specs/05-4/2005 Seal Coating - Engineering 7. Approve Update of Local Water Resource Management Plan/03-42 - Engineering 8. Terminate Proj ect/04-48/Deer Oaks - Engineering ~J 9. Accept Feasibility ReportlWaive Public Hearing/04-33/Crosstown Boulevard NW & 1 59th Avenue NW !Intersection Improvement - Engineering 10. Approve Ball Field Layout/05-I5/ Andover Station North Park - Engineering 11. Approve Plans & Specs/Order Advertisement for Bids/02-33/Jay Street NW/ Andover Station North- Engineering 12. Consider Lot Split/264 Andover Blvd., Continued - Planning 13. Consider Lot Split/308 Andover Blvd., Continued - Planning 14. Approve ACS Software Services & License Agreements - Finance Discussion Items 15. Public Hearing/Issuance of Capital Improvement Bonds - Finance 16. Call for the Sale of BondslEhlers & Associates - Finance 17. Consider Conditional Use Permit/Drive Through Window/Bunker Lake Blvd. - Planning 18. Consider Donation! Anoka Senior Party - Administration Staff Item 19. Schedule EDA Meeting - Administration - Administration 20. Schedule Special City Council Workshop-Miscellaneous Business Items - Administration 21. Schedule Goal Setting Workshop - Administration 22. Administrator Report - Administration Mayor/Council Input Adjournment /~ ,.J (j) ./'., '-.../ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: March 1,2005 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: () February 8, 2005 Council Workshop February 15, 2005 Regular Meeting DISCUSSION Copies of the minutes have been emailed to Mayor Gamache and Councilmembers Orttel and Jacobson. Hard copies have been provided to Councilmembers Knight and Trude. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, iLL. ()fi-; Vicki Volk City Clerk .~ @ , " " ..J ~OCLJl:JvlJl crIO:N YOUTH FIRST MAYOR'S PRAYER BREAKFAST DAY FRIDAY, MARCH 18, 2005 WHEREAS, the cities of Andover, Anoka, and Ramsey, together with Anoka County and Anoka-Hennepin School District #11 joined together in 1995 to form the Northwest Anoka County Community Consortium, designed to create a public-private community partnership to focus on better delivery of existing public services to children and young adults; and WHEREAS, the Consortium is focusing on implementing a community-wide vision for positive youth development and a detailed action plan to implement the results of the Search Institute's Youth Needs Assessment Survey; and ~) WHEREAS, the Consortium oversees the initiative, known as Youth First, which is responsible for accomplishing this action plan; and WHEREAS, the Consortium and Youth First encourage community partnerships to improve the factors inhibiting healthy development of youth identified in the study to assist youth in increasing their ability to make positive choices in their lives; and WHEREAS, the Annual Mayor's Prayer Breakfast serves to solidify our communities resolve in developing positive assets for our youth. NOW THEREFORE, BE IT PROCLAIMED, that Friday, March 18, 2005, be declared Youth First Day in the Cities of Andover, Anoka and Ramsey, and a Mayors' Prayer Breakfast will be held on that day in support of the Youth First initiative. We call upon the citizens in our communities to assist the work of the Northwest Anoka County Community Consortium and Youth First to implement a unified vision for positive youth development in our communities. / Tom Gamec Mike Gamache Bjorn E. Skogquist , Mayor of Ramsey Mayor of Andover Mayor of Anoka @ C I T Y o F NDOVE ~J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayoc md Co~cilm=_ ~ '-. CC: Jim Dickinson, City Administrator / Finance Director ......" FROM: Lee Brezinka, Assistant Finance Director '~ SUBJECT: Payment of Claims DATE: March 1,2005 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $92,411.23 on disbursement edit li$ts #1 - #4 from 02/14/05 to 02/24/05 have been issued and released. 0 Claims totaling $1,229,599.64 on disbursement edit list #5 and Community Center Disbursements dated 03/01105 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $1,322,010.87. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, J /I -'7j ,// jt! /!-:/-'1~ Lee Brezinka Attachments: Edit Lists 0 ~.J ~~ iI: oil +: iI: .. <Ie ~~ . . :>0<: . . 01>< . . Q~ . . :g~ . . . . 0 . . "'U . . 0 . . 0 . . I>< . '1 :><\0 . . 00 E-> --. ".J' H\O . . p., Uo ~\ . U :> . , . oo~ . HO 00 . ~ . I><M Ltl... . . U OLtl . . . ..:1..:1 . . <Il ~~ oft ofC .jc. <Ie ic . 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WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrato~S FROM: David D. Berkowitz, City Engineer SUBJECT: Accept Feasibility Report/Order Public HearinglOS-2/200S Overlays - Engineering DATE: March 1, 2005 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for street r " improvements for Project 05-2, 2005 Overlays. , \.J DISCUSSION There are three development areas that are identified in the City's 2005-2009 CIP for improvement this year. Those areas are Valley View Estates, north portion of Valley View Estates 2nd Addition and the Russell Stack Addition (see attached location maps). Eight lots in the Valley View Estates development and 22 lots in the north portion of Valley View Estates 2nd Addition would have the existing bituminous curb replaced with concrete curb and gutter. Properties benefiting from the concrete curb and gutter would be assessed. Staff held a neighborhood meeting on February 1, 2005 to discuss the project and receive information from the residents that would be assessed for concrete curb and gutter. Preliminary feasibility information along with estimated assessment costs were presented to the residents at the meeting. Resident comments are attached for your review. The total project cost is estimated at $747,122.21. The City portion is estimated at $685,993.99 and the assessed cost would be $61,128.22. The estimated assessment is as follows: Portion of Valley View Estates (8 lots) $2,778.56/Unit North half of Valley View Estates 2nd Addition (14 Lots) $2,778.56/Unit / '\ 'J BUDGET IMP ACT The street construction would be funded from the Road & Bridge Fund and the concrete curb and gutter construction plus indirect cost would be assessed to the benefiting properties. The feasibility report cost from the Road & Bridge Fund exceeds the estimated costs in the City's 2005-2009 CIP. / 'I Mayor and Council Members '--~ March 1, 2005 Page 2 of2 The bids are anticipated to be lower than the feasibility report. There are enough funds available to finance the cost difference. This will be re-evaluated before the bid is awarded. ACTION REOUIRED The City Council is requested to approve the resolution accepting the feasibility report and ordering public hearing on the street improvement in the areas of Valley View Estates and the north portion of Valley View Estates 2nd Addition for Project 05-2, 2005 Overlays. Respectfully submitted, Q~0.1 David D. Berkowitz r '\ Attachments: Resoluti~ Location Map~eighborhood Meeting Sign Up Shee(Resident \.~ Comments & Feasibility Report (located in side pocket of packet) , '\ \J CITY OF ANDOVER ,; 'I COUNTY OF ANOKA ,--_J STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF 2005 OVERLAYS, PROJECT NO. 05-2 IN THE AREA OF VALLEY VIEW ESTATES & VALLEY VIEW ESTATES 2~ ADDITION. WHEREAS, pursuant to Resolution No. 001-05, adopted the 4th day of January , 2005 a Feasibility Report has been prepared by the Citv Enoineer for the improvements: and WHEREAS, such report was received by the City Council on the 1st day of March , 2005; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated project cost of $ 61 ,128.22 ($2.778.56/Unit) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: , " 1. The City Council hereby accepts the Feasibility Report for Project No. 05-2, for , ) the improvements. '--) 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $61.128.22 ($2.778.56/Unit) . 5th 3. A public hearing shall be held on such proposed improvement on the day of April, 2005 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a reoular meeting this 1st day of March , 2005 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. i CITY OF ANDOVER ATTEST: . '\ Michael R. Gamache - Mayor '_J - Victoria Volk - City Clerk ...... ,,~ ~ ~ In )~ ~ /' Z !:i, ,!!l - '" ~~ ~ > ," ." p. . . . . -, . - ~. . . ~ ~ '" . . ~. . " B - ~. · ' ...... 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WWW,CI.ANDOVER,MN,US NEIGHBORHOOD INFORMATIONAL MEETING SIGN-IN 2005 OVERLAYS CITY PROJECT No. 05-02 Tuesday, February 1,2005 5:00 p.m. - 6:00 p.m. Name Address Phone i 31~5 I~I Clr. NW 103 -153 -1j1p2- ; DUh tJeI So/0 /..r'~ sou p'.,<ce.. (j 'i> AOL. . <; 0''''' 3o"l(,.1 171 s-l C;r 7b3 -753.~ 0'110 ~\fL R0'~'<.. --- 1G,~ .1-~. ,~(;C ?1S? - ,1 ( ~\rC( r" N \0 ft'1.w.. l-kw M.A s~O(.l I "7/ii C.'L NirV I b 1- 7rs- OSIS- oALt'II K4 P 1t;Y1- 3 ]-'-tLll / S +--G-rLAJvv 7tJJ?:>- 7)~ --foLLfL \-.rr-H.....y -....j~~ -;\:'\0 \1 \ <:":\rl\~ 1'I"-J ') \.3 - , '53- ~.sO~ WWN. ~!I {;,,., S~ 5;;1S fe~ 3 3,% - 17/ d- t:,trc& Z/ '3jf) S- r\ V -----...... ~ND6VE~ U COMMENT SHEET 2005 OVERLAY PROJECT (VALLEY VIEW ESTATES & VALLEY VIEW ESTATES 2ND ADDITION) CITY PROJECT NO. 05-02 INFORMATION MEETING ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 TUESDAY, FEBRUARY 1, 2005 5:00 p.m.-6:00 p.m. . ,.1 I, li /<iV' i~ i~}~f~~)~:, '=_ 1.1 il .'~. ~. Name: r' '7;.:~ t,A.,:,) i:'tr~(j 1 ~ r'4.. .,;~ , ? (,\..~ ,'~l !-==~ l! ,J ~} r '10 /'~~/; fL;/\.~~l Address: 0 I'f {j ;/ t: d It ~ ~=---""- '--'>"'-""'....\ "::~~_----:-<-.,.. "c~~ c:: ",> ~() ~~. ~; \.s:=c- Phone: ) .J ,.,,) <~ :/ 0__--0" /'"" U Comments: -=:::-~"'jJ Ff;S~ ~~- --fl,~"'1i~~ ~t1J"rEJL.~S_ ~.~l :/'vc:;:;; .~) ~ 'U -Gt ~'t:? ~-- II '~o.' . (J" ,,', i~? .,;"~ t. . r-rt ~ "". / v I,. ~",::;;. J-..- ~ !1 ~ ~ ""::0", n..1 "",,---:,''''~~ ,. - ,,~ ......l! \<,'..... i ~ ..~ l'--'l ') ,!;11fcS' i ~.tl~,,~~ 'c~ /.:~1=--'~ ?t.. A: :11'o..j- (,cJ :() r.J t.lLt:=...'i-E:..__ i " ;;:A ,1' {r: t:. .~"} ;~~~.I,""", , i.: (.)f~A~ J ij.:''"''<:,.! ,f:'.""..::-:...l:-.l) .{~J,,"F~: ~'J ji'C~7~' t.",': ,~,_l ""'..,"'..., ~ {/oj 14fi'"-.-,~' , ~ ,/ \J\ ,{-"\. F~ () ,"%- {; ," Ie- It'\J F_._ (") f{J~_ J,~J";_/",.r'-' ~~.I~f ~ II ~i . .~~ :r .."~,,..ft' \1 ~:.-, "i1 .~ (""....r~ 1.r.J 'i'i,L.~__ I V ......-~ r~f~?:js'S~f.;C:z. ~.//L~ .~~-";,~>~t__. 0 C) COMMENT SHEET 2005 OVERLAY PROJECT (VALLEY VIEW ESTATES & VALLEY VIEW ESTATES 2ND ADDITION) CITY PROJECT NO. 05-02 INFORMATION MEETING ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 TUESDAY, FEBRUARY 1, 2005 5:00 p.m.-6:00 p.m. // _ r"--' Name: <-z; "t .e... \J ~ \- \ t~ ,\lv~J- VI.. Address: ~1~ - \-q,1k Q; -r W0J Phone: ~1~~ ,'i--S~ ,\~.~2 () Comments: \ "'::)€....~ ~ \f\ee...J. -\lu'{ ('O,-\..c:.iI-e_J~"(" C.L'-...r~S! ~ ' I ,~'-L -e..~ '\ J\. 0 \J--'\ ~ \(" c.~ \ 0-4. ~__ 'f' K.0:,~ ~~ ~~a.,\P ~,to<"-S ~~~\r-~r~ < ~-:; Cc~~,\ ~ - \ S '^ 0 \- 'S. ~ ' ~'- C\. e.v.; ~ c,.../\. D-\... ~ _ CA. \ ev-s..fL ~ ~ 0-..0. ~ ~ ~ ~~ r"-^l ~ \~\ ~ ~Y1' I 0 \ 0 COMMENT SHEET 2005 OVERLAY PROJECT (VALLEY VIEW ESTATES & VALLEY VIEW ESTATES 2ND ADDITION) CITY PROJECT NO. 05-02 INFORMATION MEETING ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 TUESDAY, FEBRUARY 1,2005 5:00 p.m.-6:00 p.m. Name: Jif$\ ~ Sie\f e pI 0, (YYl(\ Address: A-1~S 1/\ C' rvW .A I(' . Phone: 1103 - -'5~- 173;&2- (J Comments: CD Beos?c ~ rn.,L {)(nkd tY() m~s L..~lln. A 0 rl'YUf\ 6) o"+r. nd vIf --Hv ~r rvcvJ ~Cl'V'f-- ~~~~t(lj:JL ~ mS:;J :'1 dtrY\. c vb. \ '\ she\; I t' r1\J est In C \Avb INhtn. \l\J'f~ d~Cl ve ().j\~-FbLe ~ Y\ c; (jVrrextfi ~ ? (J , , 0 COMMENT SHEET 2005 OVERLAY PROJECT (VALLEY VIEW ESTATES & VALLEY VIEW ESTATES 2ND ADDITION) CITY PROJECT NO. 05-02 INFORMATION MEETING ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 TUESDAY, FEBRUARY 1, 2005 5:00 p.m.-6:00 p.m. Name: , \.-.. Cr-- ',..]\'~{'-.~ ~ f-\. '\..:J~~~ 0"-1\ Address: ~--y~~ \$ ~\{,M ,..::!V p.,..('\~ <:'l.,J".r "\ 'r<'--~ S S3 0,,\ , Phone: 1 b3 -1 S3 -,. <1So~ 0 Comments: O~ o-..~ <i' (J-~~ O-.\'Q. ~ O~~""~f ~ (\.-e iCJn"no,('\$)(~ ~,J~ E'.'\~c.r ~cr..\1 ~ S(}.~ - ~O {' 'RO\6 ri\ 0 " M, ~ '..J'W'v:J 'f\.e" ~\oorWc>"() .(' ~ - 0 ().C"lf? \~~Y\ . \j~ $,~..-, ",...s ()..~~,:v , or G) \'Y\.{ \S~b\t (\k\ i)DY>6.r\-{)O () I ~tl~~ \)~ {'~ ~),O'lV'- \~~ <::... ()'f'. ,,-r~ <::: \.)r"o 5 " ~ ~ c5vf '-..b v.. '\ , ~\~ SO\~ ( , \ ~ G'0\) v , , C I T Y o F () NDOVE COMMENT SHEET 2005 OVERLAY PROJECT (VALLEY VIEW ESTATES & VALLEY VIEW ESTATES 2ND ADDITION) CITY PROJECT NO. 05-02 INFORMATION MEETING ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 TUESDAY, FEBRUARY 1, 2005 5:00 p.m.-6:00 p.m. Name: A-dQm lie. (J / q l) Address: ~ 1'-1/ /7/'5+ c, relL AI w Phone: I)S~7 y~ . ''. t\:\ rJ\e.cY...) '-J Comments: _I\) ~C;Q Qf'1 <9 P the ~o \ ~ L.'i Qf\ Ccq'-nS.. C Q P "'I Q-F (.(9$ T f_s T '\\_DQ fjg'l f\) e..e cQ. f\~w C ,v \" kl s 0" -I-h -e.. C 'I \L I -e ~ ,f /' -, v C3 U 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members D ~ CC: Jim Dickinson, City Administrato~:s. David Berkowitz, City Engineer 1)il - FROM: Jason Law, Civil Engineer ill SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/05-3/2005 Crack Sealing - Engineering DATE: March 1, 2005 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 05-3, for 2005 Crack Sealing. , '\ DISCUSSION 'J The street crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure. The crack sealing program divides the City into seven separate maintenance zones. Each year the streets in one of the seven zones and recently constructed developments are targeted for crack sealing. The following year these areas are followed up with a seal coat. The 2005 Crack Seal area is shown on the attached map. The City Hall complex and Sunshine Park parking lots will also be crack sealed this year. BUDGET IMPACT The 2005 Crack Sealing project has been identified in the City's 2005-2009 Capital Improvement Plan. Funding for this project will come from the Road & Bridge Fund and the Construction Seal Coat Fund. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 05-3, 2005 Crack Sealing. mitted, ,~ Attachments: Resolutii & Locatio;Gap / ) '-, CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 05-3 ,FOR 2005 CRACK SEALING WHEREAS, pursuant to Resolution No. 011-05 , adopted by the City Council on the 18t1i day of January , 2005 ,the Citv Enqineer has prepared final plans and specifications for Project 05-3 for 2005 Crack Sealino . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 1st day of March , 2005 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. ''\ BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby 'J direct the City Clerk to seek public bids as required by law, with such bids to be opened at 11 :00 a.m. , March 30 , 2005 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 1st day of March , 2005 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor ,~ Victoria Volk - City Clerk · ~. , " "'_..... Capital Improvement Plan I NDOVE~ ,~ . Project Name: ANNUAL STREET CRACK SEAL PROJECT '- 2005 STREET CRACK SEAL, ZONE 3 I I I ."J. ~ IN,>;; -l It H !:l- I- " . ... ' '\"-. ~ <t-::t L- f-- r- ~ L J) -{( Iln f-- - - llio---..l:-tI- In.. I\- 1-- I ' ~, v 1.. - ~ ~ ,.~ 'I. . U~, . -.::::.,/ ~~ 'v ..:i)' I I"" L T .-" J!' ,~. ~,;.," K q- V-..; ~ - - I ~ ~ 1\ = ;= il.." <"\. l>,.X"\. 1\..- I I T T7 _ ~ 1;" '"'"\ I-- 1& -+- I-I--j r\,-L ~ I I. T I . -, Ilr JI k f 1"1=.1 i ~ '" j.... )t'l J- I ~ IYf.......; T ~ ~ \ I I T'rTT ( { -X\: CT"'>- II '7Y' " h- -. r II-, ~ Jf-Y "( '-' J:\ 7,>\A', I I ~ I I ~ -\ -1 \- 'fTTTT (')1. 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Berkowitz, City Engineer FROM: Jason Law, Civil Engineer III SUBJECT: Approve Plans & Specs/05-4/2005 Seal Coating - Engineering DATE: March 1, 2005 INTRODUCTION The City Council is requested to approve final plans and specifications for Project 05-4, for the 2005 Seal Coating Program. DISCUSSION (~ The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure. The seal coat program divides the City into seven separate maintenance zones. Each year the streets in one of the seven zones, and recently constructed developments, are seal coated. The 2005 Seal Coat area is shown on the attached map. The City of Coon Rapids will be administering the bids through the Joint Powers Agreement that has previously been approved. The City of Coon Rapids is currently advertising for the project. The bid opening will take place at 10:00 a.m. on March 4, 2005 at the Coon Rapids City Hall. BUDGET IMP ACT The 2005 Seal Coat project has been identified in the City's Capital Improvement Plan. Funding for this project will be from the Road & Bridge Fund and Developer Seal Coating Fund. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications for Project 05-4, 2005 Seal Coating. Respectfully submitted, How- Jason Law ::J / / Attachments: Resolution & Location Map / '~ CITY OF ANDOVER \_J COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS FOR PROJECT NO. 05-4 ,FOR 2005 SEAL COATING . WHEREAS, pursuant to Resolution No. 015-05 , adopted by the City Council on the 1st day of February , 2005 ,the Citv of Coon Rapids has prepared final plans and specifications for Project 05-4 for 2005 Seal Coatino . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 1st day of March , 2005 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council that bids will be opened r~ March 4 , 2005 at the Coon Rapids City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 1st day of March , 2005 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ,:,j · , NDb\YE~ Capital Improvement Plan 1,,_ ) Project Name: ANNUAL STREET SEAL COAT PROJECT 2005 STREET SEAL COAT, ZONE 2 I -/ ,,1/11 III ) /T"'>"'/ " I I n IlH 1.1 I IT F' J/ <I" liT 1/" I I ~ L' ' r---, w " I ~// 1-- /~ I I , I r ~i"~ h I ~ ~ ~ ~ = - J-~. I U JL ~ L ~?t H ~ I ;= ~. 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(i) r ~ \.j 9\c I T Y 0 F~ '\ NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members ~ ~- CC: Jim Dickinson, City Administrator=--':: David D. Berkowitz, City Engineer bI:lB FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Approve Update of Local Water Resource Management Planl03-42 - Engineering DATE: March 1, 2005 INTRODUCTION This item is in regard to approving the Local Water Resource Management Plan, Project 03-42. , \ DISCUSSION -.J As you are aware, the comment period regarding the draft plan has expired. Responses received during the comment period from the Lower Rum River WMO and Coon Creek Watershed District have been addressed and approvals from both watersheds boards have been received. Also we have addressed comments from the Metropolitan Council. If you recall, the plan establishes standards for storm water runoff management, erosion control, floodplain management, storm water treatment, wetland management, water quality and groundwater. This plan is an important document for the City, its residents, developers and businesses as it outlines goals and policies relating to water resource issues. The plan also identifies an implementation program to address items identified in the plan. A copy of the plan is available in the Engineering Department. Note: If the Council recalls, the City's consultant was WSB and Associates. Todd Hubmer and Andrea Moffitt from WSB did a very nice job and should be recognized for their hard work and team effort they had with City staff to complete the plan. BUDGET IMP ACT The funding to prepare the plan was from the Storm Sewer Enterprise Fund. RECOMMENDATION It is recommended that the City Council approve the City of Andover Water Resource Management Plan, Project 03-42. / "\ Respectfully submitted, \_) ~~ cc: Todd Hubmer & Andi Moffat, WSB and Associates, 701 Xenia Ave. S., Suite 300, Mpls, MN 55416 @ C I T Y o F " \ NDOVE ',_J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,C1.ANDOVER,MN,US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administ::"" 0 David D. Berkowitz, City Engineer 1)i) FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Terminate Projectl04-48/Deer Oaks - Engineering DATE: March 1,2005 INTRODUCTION '\ This item is in regards to a request by the developers to terminate Project 04-48, Deer Oaks. ( ) '--- DISCUSSION The developers previously petitioned to City to prepare a feasibility report. A draft feasibility report was prepared and discussed with the developers. After the developers has some time to review the draft report, it was determined by the developers to do the project privately. Attached is the letter requesting withdrawal of their project. BUDGET IMP ACT None. ACTION REQUIRED The City Council is requested to terminate Project 04-48, Deer Oaks. Respectfully submitted, ~L-- \ j / \_J Attachments: Resolution & Letter from Developers cc: Aaron Gardner & Shannon Van Tassell, 17022 Round Lk. Blvd. NW, Andover Marvin & Shirley Sanborn, 17052 Round Lk. Blvd. NW, Andover t' \ '_/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION TERMINATING PROJECT NO. 04-48 , DEER OAKS. WHEREAS, the City Council had previously approved Project 04-48, Deer Oaks, storm sewer and streets; and WHEREAS, the property owner has requested the project be terminated. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of ( '\ Andover to hereby terminate Project 04-48, storm sewer and streets, Deer Oaks. \.j MOTION seconded by Council member and adopted by the City Council at a reqular meeting this L day of March ,2005 ,with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / \ \ _J 04-4g RECEIVED"---.- , r '\ February 9, 2005 '__ ..J fEq f 0 2005 Andover City Engineer CITY OF ANDOVER 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Proposed Deer Oaks Subdivision Dear City Engineer: Aaron Gardner. Shannon Van Tassel!. Marvin and Shirlev Sandborn. does hereby withdraw petition for improvements of the construction of storm sewer and streets with concrete curb and gutter. Described as: (Deer Oaks) Said withdrawel is unanimous and the public hearing may be waived. ( '\ We request that the remainder of the $5000.00 deposited in escrow ,-j towards the feasibility report be returned. Sincerely, Property owners, and Developers Aaron Gardner, Shannon Van Tassel! Marvin and Shirley Sanborn 17022 Round Lake Blvd. 17052 Round Lake Blvd. Andover, MN. 55304 Andover, MN. 55304 (763)-213-1300 (763 )-7 53-2440 4~ G~~ 7))~_I~J~~~V ~-7~~ 5hcu141Y/ VN--cJ~ :~ 0) / " \J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and Council Members .~ CC: Jim Dickinson, City Administra~ 16 David D. Berkowitz, City Engineer 1)1) FROM: Jason J. Law, Civil Engineer III SUBJECT: Accept Feasibility ReporUWaive Public Hearing/Order Plans and Specifications/04-33/Crosstown Boulevard & l59th Avenue NWlIntersection Improvements - Engineering DATE: March 1,2005 INTRODUCTION The City Council is requested to accept the feasibility report, waive the public hearing, and order plans and specifications for intersection improvements for Project 04-33, Crosstown Boulevard & l59th Avenue NW. \,J DISCUSSION The intersection improvements at Crosstown Boulevard NW & 159th Avenue NW are required by the Anoka County Highway Department as a condition of plat approval for Constance Comers and Miller's Woods. The improvements include construction of northbound and southbound right and left turn lanes on Crosstown Boulevard onto 159th Avenue, The total project cost is estimated at $265,087.01. The City portion is estimated at $6,687.63 and the estimated assessed cost to the developer's would be $258,399.38. The City portion of the project would be assessed to Fire Station #3, Gary Laurent, the developer for Miller's Woods, has agreed to waive the public hearing. BUDGET IMPACT The City of Andover has collected $60,000 for the improvements from the Constance Comer's development. The City will finance the remainder of the improvement costs from the Road and Bridge Fund and assess project costs back to the developer of Miller's Woods and to Fire Station #3. For the assessment calculations, Fire Station #3 is equivalent to 3 units and Miller's Woods is equivalent to 89 total units. The assessments for Miller's Woods will be collected as the future phases are platted. ACTION REOUIRED The City Council is requested to approve the resolution accepting the feasibility report, waiving the public hearing, and ordering plans and specifications for intersection improvements at Crosstown Boulevard NW & 159th Avenue NW, Project 04-33. '::J R;::; Jason J. Law Attachments: Resolutio{& Feasibility Repo~ocated in side pocket of packet) CITY OF ANDOVER ~J COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT, WAIVING PUBLIC HEARING AND ORDERING PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF CROSSTOWN BOULEVARD NW & 159TH AVENUE NW , PROJECT NO. 04-33. WHEREAS, pursuant to Resolution No. 028-05, adopted the 15th day of February . 2005 a Feasibility Report has been prepared by the Citv Enoineer for the improvements: and WHEREAS, such report was received by the City Council on the 1st day of March , 2005; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated project cost of $265.087.01 (J NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 04-33, for the improvements and waives the public hearing. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $265.087.01 . MOTION seconded by Councilmember and adopted by the City Council at a reoular meeting this 1st day of March , 2005 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor .." - \J Victoria Volk - City Clerk Feb.23, 2005 11:10AM LAURENT COMPANIES No,8325 oc..{ - 3.3 P, 1 :J The Laurent Building LAURENT 100 South Fuller Street, Suite 200 ~LAND (612) 445-6745 Shakopee. MN 55379 ~ DEVELOPMENT, INC. Fax: (612) 445-9727 February 23, 2005 City of Andover Attn: Dave Berkowitz fax: 763-755-8923 ( , U We hereby waive our right to a publie hearing as provided for by State Statute 429 regarding City Project No. 04-33. Sincerely, LAURENT LAND DEVELOPMENT, INC. Gary L. Laurent President . () S'\NDbVE~ (3 :) 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato~ David D. Berkowitz, City Engineer~ FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Ball Field Layoutl05-l5/Andover Station North Park - Engineering DATE: March 1,2005 INTRODUCTION This item is in regard to an update of the Andover Station North Park ball field layout, Project 05-15. DISCUSSION () A copy of the current plan, which shows the proposed grading of the fields, is available in the side pocket of your packet for review. The two larger fields have been shown outside of the MPCA's required 65 foot protected buffer area due to the landfill. The City Engineer is still working with the MPCA to see if a minimum encroachment of the ball field can be made into the buffer area, which in turn will allow a larger separation between the ball fields and the parking lot area. City staff is still making efforts to layout fields longer than 300 feet to accommodate a minimum size football field. It appears, at this point, that the easterly smaller field will remain at 275 feet. The grading of the ball fields will be included with the construction of Andover Station North. Note: The Park & Recreation Commission did review the proposed plan and recommends that the project move forward in regards to grading the site. Also, the two hockey rinks and the free skating rink have been eliminated due to the larger ball field's, storm water ponding, the separation that is necessary between fields and the space that is needed between the sliding hill and outfield fence of the westerly field. In addition, a ponding area will be required by the MPCA in the northwest comer of the facility to take care of any runoff during smaller rain events and to provide some sedimentation prior to discharging into the existing wetland that is located in the Red Oaks East Park. ACTION REQUIRED The City Council is requested to approve the ball field layout as presented. . '\ Respectfu~, U ~ cc: Joe Deitz, ABA, 1318 - l40th Ave. NW, Andover ~NDbVE~ @ /- , , '-~ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members ~ U CC: Jim Dickinson, City Administrator ~ FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/02-33/Jay Street NW/Andover Station North - Engineering DATE: March I, 2005 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 02-33, Andover Station North (Jay Street NW Construction). DISCUSSION The project consists of extending Jay Street NW from Bunker Lake Boulevard NW to the intersection of (J Hanson Boulevard NW and 139th Avenue NW. The entire Andover Station North site, including the future ball field complex just south of the Waste Disposal Engineering (WDE) site, will be graded. Other improvements consist of sanitary sewer, water main, storm sewer, traffic signal modifications at Bunker Lake Boulevard NW and Jay Street NW, trails/sidewalks, environmental cleanup and site restoration. (see attached plan). The project is anticipated to begin in April and be completed by the fall. The improvements will prepare the site for commercial, retail and other businesses along with the residential development of Parks ide at Andover Station. A traffic signal at Jay Street NW/139th Avenue NW to Hanson Boulevard NW will be constructed when Hanson Boulevard NW is improved in 2006-2007. BUDGET IMPACT Improvements to Andover Station North (Jay Street Construction) will be funded by special assessments to benefiting properties, City Trunk Sanitary Sewer and Water funds and potentially Tax increment Financing. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 02-33, Andover Station North (Jay Street NW Construction). Respectfully submitted, (/)-:a0. ~ David D. Berkowitz / \ V Attachments: Resolutio~ Andover Station North Site Plat' cc: Brad Povlitzki, 1364 Jefferson St., Ham Lake, MN 55304 Gary Ostrum, Great River Energy, 17845 E. Hwy 10, PO Box 800, Elk River, MN 55330 f ., U CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 02-33 IN THE AREA OF ANDOVER STATION NORTH FOR SITE GRADING. SANITARY SEWER. WATER MAIN. STREETS. STORM SEWER. TRAILS & SIDEWALKS. WHEREAS, pursuant to Resolution No. 007-05 . adopted by the City Council on the 4th day of January . 2005, SEH has prepared final plans and specifications for Project 02-33 for Andover Station North . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 1st day of March , 2005 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. (j BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , March 30 , 2005 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 1st day of March , 2005 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Victoria Volk - City Clerk d S z pi) ~:g I") ~ ~ <:::- I") r;: g 0";)- Iv :z NO 0, '(Xl O~ Z~ . , ""')(Xl ~ 001 Ct:~ a... II: >-0, ~~ 1-< Zz uui IiiS J:~ CJ)CJ) >~ ~O -- .'- -.. ,,- ~ l' -------------- I ----- ---~--.- I ~ '\ I eeL 'H SO) MN ow ^31nOa N SNVH -- 'r -CIJ i ------- .. co Ow ! 3:0 ~I~ ~z 01= I <j - D..:$ < 6)0 ICIJ 10 I:::g '"" ZCIJ IC :J< ia: 001 /11 80 "l~o 6z:: - ~ ::~~ ~~?i .....~J 0 LJ>~ Z i5:ll~ %1/'l"'-: 01- ~~~ fd~>- ~ ~~ o i a:D..~ w ! ~OO ~< '- ;! f~ omI c- ~ , Ii! o~ C>~ ~ 00, 111" zw CClJo ' 15Zl's <c< ZCIJ::f ~~" ~ -- <,< rDgSi '" 0 Z ~<:g ~ ~ ~~l's , f~~ 1 c ~"'~ ow z~'" " 0 ;Ii'll;! 0 0 ::I ~Uiz '" ! "'$~ - ~~f5 - CIJ "'iilW e I t~~ 0 -w F~'" :> ~I= !l"~ ..~ I-ffi =~ ffi~~ ~ ::iD.. :!ilf 0 >0 s:Z Oa: ~c~3~ <t;....o D..D.. ~"u:il~ ~It:!z~ I!i~i~~ ~(.) ..... :lO",a: >-~;~~ ~~~bj!: ci~~z~ Sla:F~l>f ~ ~~~ilii3i!i Iol :rCl::e: ~~!Ebl5t! \ ~~~~~~ ~~~iilC~ 0 ~~"i!i"'~ ~~ Qt:i~Cl::~m ~ d~!<a..F'" a:~~Q: a 32~~!i~ \ Oi~~ >-~ ~ @;Eol's~o VI % 0 Vi " W " ~ < 0 . '" d % :> < x x x ~ % " ~ ;>: 0 ~ .. '" '" '" 0 i ~ ~ < (i) 4l '" W :r 000 rld 0\1':1' 0 !;Q-[l-lQ :O]liOld .H3S- NI- \l'd- 3S....S -9>: L \S.:I3~x\OOWm\~3'lOON....\3V\ 'x 'S~n01NOJ\OV::lV\OOz:O(O\~3AOaNY\3'f'\ 'x '>:v 8Z:0>:N't\C d]\OOZ:QCO\~3AOaNY\:N\:X :SJ]~X ONm," '~]sn wd [L:C :]~ll ~-CZ:-Z:O :31'f'a ON.a.N~IlV A vr\OY':lv\ooz:orO\~3t,OQNY\3Y\ 'x ''''\ 0 0 ~ U 0J CITY o F (- " NDOVE ....._) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrat~ FROM: Will Neumeister, Community Development Director d-.. SUBJECT: Consider Lot Split/264 Andover Blvd., Continued -- Planning DATE: March 1, 2005 INTRODUCTION At the last Council meeting this item was continued to March 1,2005 to allow the developer to be present to explain some of the details regarding the proposal. 0 DISCUSSION Unfortunately the developer is not able to be present at this Council meeting and he asked that it be continued to the March 15,2005 meeting to enable him to be present. ACTION REOUESTED The City Council is asked to continue the item to the March 15,2005 Council meeting. Respectfully Submitted, a4.-. Will Neumeister 0 @ I ' " <J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato~ FROM: Will Neumeister, Community Development Director d- SUBJECT: Consider Lot Split/308 Andover Blvd., Continued -- Planning DATE: March 1, 2005 INTRODUCTION At the last Council meeting this item was continued to March 1, 2005 to allow the developer to be present to explain some of the details regarding the proposal. ( ) DISCUSSION '-- Unfortunately the developer is not able to be present at this Council meeting and he asked that it be continued to the March 15,2005 meeting to enable him to be present. ACTION REOUESTED The City Council is asked to continue the item to the March 15,2005 Council meeting. Respectfully Submitted, b/ck...- Will Neumeister ,'\ '\J @ (' " <J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator / Finance Director SUBJECT: Approve ACS Software Services & License Agreements DATE: March I, 2005 INTRODUCTION At the regularly scheduled February I, 2005 Andover City Council meeting, the Council authorized the Finance , Department's 2005 CIP Expenditure (Financial/Payroll System Replacement) and allowed the Finance Department the flexibility to accelerate the implementation process for an early completion in 2006. (Minutes attached) DISCUSSION The project is identified as project # 05-41530-01 in the 2005-2009 CIP and would replace the existing software and A/S400 server. The current software package is limited in its functionality and recent enhancements by ACS seem to be years behind the current industry standard. Also, the A/S400 is due for an upgrade and can only be done by contracted technicians at significant service and hardware costs. C) The Finance Department has been working with our current vendor, ACS (an authorized vendor on the State of Minnesota purchasing contract), and their new business partner, Springbrook Software, and are recommending a windows-based software package. The planning process has gone a lot faster than expected and data conversion can take place early this spring. Attached are the "Software Services Agreement" ($70,750.00) and the "Software License Agreement" ($39,050.00) that need to be approved before City Staff can proceed forward with the implementation process. BUDGET IMPACT The funding for the project ($140,000) is coming from the Capital Projects Levy and the Water & Sewer Enterprise Funds in years 2005 and 2006 ($70,000 per year). The proposed project to be initiated in 2005 and completed in 2006 will require some variation on the $70,000 per year, but will not to exceed $140,000 in total. The accelerated speed of implementation can be facilitated by cash flow in the Capital Equipment Reserve Fund and the expectation of the Finance Department is to complete the project significantly under the $140,000 budget. ACTION REQUIRED The Andover City Council is requested to approve the attached "Software Services Agreement" ($70,750.00) and the "Software License Agreement" ($39,050.00). -- - February I, 2005 Minutes ,/ - Software Services Agreement / - Software License Agreement .I ! '\ ,--j Regular Andover City Council Meeting Minutes - February 1, 2005 Page 6 Fire Chief Winkel noted Congressmen Kennedy will be at Fire Station # 1 on Friday at 11 :45am to make a presentation. Fire Chief Winkel stated as a reminder, they have had financial support in the amount of almost $350,000 over the past year in the form of grants. SCHEDULE PUBLIC HEARING/ISSUANCE OF CAPITAL IMPROVEMENT BONDS City Administrator Dickinson requested the City Council to schedule a Public Hearing on the issuance of Capital Improvement Bonds to finance capital improvements related to the Public Works Facility and City Hall. Mr. Dickinson discussed the staff report with the Council. He stated he wanted to change the Statute Reference in the Resolution to Statute 475.521 on both areas. Motion by Orttel, Seconded by Jacobson, to approve the resolution calling for a public hearing on --..., the issuance of capital improvement bonds with the changes to the Resolution indicated above. () Motion carried unanimously. (Res. R021-05) AUTHORIZE FINANCE DEPARTMENT'S 2005 CIP PURCHASE City Administrator Dickinson stated at the regularly scheduled December 21, 2004 Andover City Council meeting, the Council approved the 2005-2009 City of Andover Capital Improvement Plan (CIP). The Finance Department is seeking authorization to proceed forward with the FinanciaVPayroll System Replacement. Councilmember Jacobson stated the way he read this was that it was a software upgrade and asked if it is more than that. Mr. Dickinson stated they will be moving to a Windows based product and they will use the server for storage and archiving material. Councilmember Jacobson asked if there are any training costs for staff. Mr. Dickinson stated there would be about $10,000 worth of training included in the cost. Councilmember Jacobson asked what the yearly cost would be for the product. Mr. Dickinson stated it would be around $22,000 which includes maintenance and upgrades. Councilmember Trude wondered if they need to get public bidding on this or would this not be included because it is specialized software. Mr. Dickinson stated it is not a bid environment because / , it is specialized. \.j Mr. Dickinson stated they will not need to have their historical data converted which will keep costs ,-- "\ \.J Regular Andover City Council Meeting Minutes - February !, 2005 Page 7 down. Ms. Pietso felt this was a very strong product and will make their jobs more productive. Councilmember Orttel asked what the cost is based on. Mr. Dickinson stated this amount is based on the number of users that will be allowed to use the product. Motion by Jacobson, Seconded by Knight, to authorize the Finance Department's 2005 CIP Expenditure and allow the Finance Department the flexibility to accelerate the implementation process for an early completion in 2006. Motion carried unanimously. CONSIDER DNR REMEDIATION RESTORATION GRANT The City Council is requested to consider applying for a Remediation Fund grant available through the Minnesota Department of Natural Resources-Division of Ecological Services. Councilmember Jacobson wondered if this was the best way this grant money could be spent. Mr. Berkowitz stated in this grant application, it would be designated to be used in Kelsey Round Lake -~, Park to eradicate non-native plants and re-introduce native plants. I ' , ) \..~ Mayor Gamache excused himself at 8:20 p.m. Motion by Orttel, Seconded by Trude, to authorize grant application for Kelsey Round Lake Park. Motion carried 3 ayes, 1 nay (Jacobson), 1 absent (Gamache). AUTHORIZE CONTRACT/COMMUNITY CENTER SECURITY SYSTEM City Administrator Dickinson stated as the Community Center construction proceeds, issues such as building security and access control need to be addressed. A proposal to facilitate an ultimate solution has been received. Mr. Dickinson discussed the proposal with the City Council. Mayor Gamache retumed at 8:25 P.M. Councilmember Trude stated she knew this came up at some of the Building Committee meetings regarding having security at all entrances and she wondered if this system has have some sort of security at every entrance. Mr. Dickinson stated each entrance will have some type of security installed. ,."""l Councilmember Jacobson asked if the price includs sales tax. Mr. Dickinson stated it includes , J everything. , , . Councilmember Trude wondered if the elevator system was worked out through this item. Mr. ,. '\ ~, \. ' I -' A C S'" SOFTWARE LICENSE AGREEMENT ACS GOVERNMENT SYSTEMS, INC. 2901 3rd Street South Waite Park, MN 56387 FAX Number (320) 255-9986 ("ACS")' and City of Andover, MN 1685 Crosstown Blvd. NW, Andover, MN 55304-2612 ("Licensee") T HIS AGREEMENT is made between ACS and Licensee as of the Effective Date. The parties agree as follows: (---.... 1. Definitions. party without restriction on disclosure and without , I breach of a non-disclosure obligation, \,.~ ~ "Baseline" means the general release version of a Component System as updated to the particular time "Deliverv Address" means the Licensee shipping in question through both ACS' warranty services and address set forth in Exhibit 1 as the Delivery Address. ACS' Product Support & Enhancement Program, but without any other modification whatsoever. "Deliverv Date" means the date on which ACS ships the Component System(s) to the Delivery Address "Component Svstem" means anyone of the F.O,B. Waite Park, MN. computer software programs which is identified in Exhibit 1 as a Component System, including all copies "Discloser" means the party providing its of Source Code (if provided), Object Code and all Confidential Information to the Recipient. related specifications, documentation, technical information, and all corrections, modifications, "Documented Defect" means a material additions, improvements and enhancements to and all deviation between the Baseline Component System and Intellectual Property Rights for such Component its documentation, for which Documented Defect ACS System, has confirmed that Licensee has given ACS enough information for ACS to replicate the deviation on a "Confidential Information" means non-public computer configuration which is both comparable to information of a party to this Agreement. Confidential the Equipment and is under ACS' control. Information of ACS includes the Licensed Software, all software provided with the Licensed Software, and "Effective Date" means the date identified on the algorithms, methods, techniques and processes revealed signature page of this Agreement as the Effective Date. by the Source Code of the Licensed Software and any software provided with the Licensed Software. "Equipment" means the hardware and systems Confidential Information does not include information software configuration identified in Exhibit 1 as the that: (i) is or becomes known to the public without Equipment. (' -~ fault or breach of the Recipient; (ii) the Discloser \ regularly discloses to third parties without restriction on "Exhibit I" means, collectively: (i) The , I , ~. disclosure; or (iii) the Recipient obtains from a third schedule attached to this Agreement which is marked as Local Governmental Solutions Fonn Master 2/2112005 10:32 AM I i " "Exhibit I " including all attached Software Code for the Licensed Software may also contain , "- .- Supplements; and (ii) any schedule also marked as Source Code and Object Code for Component Systems - "Exhibit I" (also including any attached Software for which Licensee is not granted a license for use. Supplements) that is attached to any amendment to this Licensee may not make any use of any Source Code Agreement. and/or Object Code for any such Component Systems for which Licensee is not expressly obtaining a license "Intellectual Propertv Rights" means all patents, for use under this Agreement. Any rights not expressly patent rights, patent applications, copyrights, copyright granted in this Agreement are expressly reserved. registrations, trade secrets, trademarks and service marks and Confidential Information. (a) Source Code. If Exhibit I to this Agreement does not otherwise provide that Licensee has a license "Licensed Software" means the Component to use Source Code for a particular Component System, Systems listed in Exhibit I. then Licensee has no rights in or to the Source Code for that Component System. Only with respect to the "Licensee Emplovees" means: (i) Licensee's Component Systems for which the Source Code is so employees with a need to know; and (ii) third party licensed, Licensee has the right to compile, modifY, consultants engaged by Licensee who have a need to improve and enhance the Licensed Software. Licensee know, who have been pre-approved by ACS, and who, will not disclose all or any part of the Source Code for prior to obtaining access to the Licensed Software, the Licensed Software to any person except Licensee have executed an ACS-approved non-disclosure Employees who, before obtaining access to the Source agreement. Code, have been informed by Licensee in writing of the non-disclosure obligations imposed on both Licensee "Obiect Code" means computer programs and such Licensee Employees under this Agreement. assembled, compiled, or converted to magnetic or electronic binary form on software media, which are (b) Obiect Code. Licensee has right to use the readable and usable by computer equipment. Licensed Software in Object Code form. Licensee also has the right to use the Licensed Software in Object ( ~ "Recipient" means the party receiving Code form temporarily on another ACS-supported I Confidential Information of the Discloser. configuration, for disaster recovery of Licensee's , ',J computer operations. "Software Supplement" means, with respect to a Component System, the addendum provided as part of (c) Documentation. Except as otherwise Exhibit I that contains additional terms, conditions, provided for in the applicable Software Supplement, limitations and/or other information pertaining to that Licensee can make a reasonable number of copies of Component System. If any terms of a Software the documentation for each Component System for its Supplement conflicts with any other terms of this use in accordance with the terms of this Agreement. Agreement, the terms of the Software Supplement will control. (d) Restrictions on Use of the Licensed Software. Licensee is prohibited from causing or "Source Code" means computer programs permitting the reverse engineering, disassembly or written in higher-level programming languages, decompilation of the Licensed Software. Licensee is sometimes accompanied by English language prohibited from using the Licensed Software to provide comments and other programmer documentation. service bureau data processing services or to otherwise provide data processing services to third parties. 2. Ril!:ht to Grant License and Ownership. ACS has Licensee will not allow the Licensed Software to be the right to grant Licensee this license to use the used by, or disclose all or any part of the Licensed Licensed Software. Except as otherwise indicated in a Software to, any person except Licensee Employees. Software Supplement, ACS owns the Licensed Without limiting the foregoing, Licensee is permitted to Software. allow use of the input and/or output sensory displays of or from the Licensed Software by third parties on a 3. License. Subject to the terms and conditions of this strict "need to know" basis, and such use shall not be Agreement, ACS grants Licensee a perpetual. non- deemed a non-permitted disclosure of the Licensed exclusive, non-transferable license to use and copy for Software. Licensee will not allow the Licensed use the Licensed Software on the Equipment within the Software, in whole or in part, to be exported outside of - ~ \ United States of America for Licensee's own, non- the United States of America, in any manner or by any \_JJ commercial computing operations. The computer means, without in each instance obtaining ACS' prior readable media containing Source Code and Object written consent and, if required, a validated export Local Governmental Solutions Form Master 2/21/2005 10:32 AM 2 ~ license from the Office of Export Administration within Applicable tax amounts (if any) are NOT included in the U.S. Department of Commerce and such other the fees set forth in this Agreement. If Licensee is appropriate United States governmental authorities. exempt from the payment of any such taxes, Licensee must provide ACS with a valid tax exemption (e) Intellectual PropertY Rights Notices, certificate; otherwise, absent proof of Licensee's direct Licensee is prohibited from removing or altering any of payment of such tax amounts to the applicable taxing the InteIlectual Property Rights notice(s) embedded in authority, ACS wi\l invoice Licensee for and Licensee or that ACS otherwise provides with the Licensed wi\l pay to ACS all such tax amounts. Software. Licensee must reproduce the unaltered InteIlectual Property Rights notice(s) in any fuIl or 7. Limited Warranty. Disclaimer of Warranty and partial copies that Licensee makes of the Licensed Election of Remedies. Software. (a) Limited Software Warranty bv ACS and 4. Available Services. ACS can provide Licensee with Remedy For Breach. For each Component System, services under a separate Software Services Agreement. ACS warrants to Licensee that, for period of twelve (12) months after the Delivery Date, the Baseline 5. Deliverv. Except as otherwise provided in Exhibit Component System, as used by Licensee on the I, ACS wi\l deliver all Component Systems to Licensee Equipment for its own, non-commercial computing at the Delivery Address within thirty (30) days after the operations, wi\l operate without Documented Defects. Effective Date. For each Documented Defect, ACS, as soon as reasonably practicable and at its own expense, wiIl 6. Pavment and Taxes. provide Licensee with an avoidance procedure for or a correction of the Documented Defect. If, despite its (a) Pavrnent. Licensee will pay ACS as reasonable efforts, ACS is unable to provide Licensee provided for in Exhibit I. Licensee wi\l also reimburse with an avoidance procedure for or a correction of a ACS for actual travel and living expenses that ACS Documented Defect, then, subject to the limitations set incurs in providing Licensee with training and forth in Section 16 of this Agreement, Licensee may :J project/implementation (time for the onsite Business pursue its remedy at law to recover direct damages Process Study is included within project mgt) resulting from the breach of this limited warranty. management services under this Agreement, with These remedies are exclusive and are in lieu of all other reimbursement to be on an as-incurred basis. The remedies, and ACS' sole obligations for breach of this onsite ACS will use reasonable efforts to limit travel limited warranty are contained in this Section 7(a). and living expenses by using coach air fare, booked in advance when available, staying at hotels identified in (b) Disclaimer of Warranty. The limited advance by Licensee as offering Licensee's contractors warranty In Section 7(a) is made to Licensee a discounted rate, and sharing rental cars. Licensee will exclusively and is in lieu of all other warranties. ACS also reimburse ACS for all charges incurred in MAKES NO OTHER WARRANTIES connection with accessing Equipment. However, any WHATSOEVER. EXPRESS OR IMPLIED, WITH potential charges that result of ACS providing services REGARD TO THE LICENSED SOFTWARE, IN outside the scope of the contract will flTSt be discussed WHOLE OR IN PART. ACS EXPLICITLY with City assigned Project Manager. Reimbursement is DISCLAIMS ALL WARRANTIES OF subject to any statutory reimbursement limitations MERCHANTABILITY AND OF FITNESS FOR A imposed on Licensee contractors, and Licensee will PARTICULAR PURPOSE. ACS EXPRESSLY provide ACS with a copy of such limitations before DOES NOT WARRANT THAT THE LICENSED ACS incurs expenses. Licensee wiIl pay each ACS SOFTWARE, IN WHOLE OR IN PART, WILL BE invoice by no later than thirty (30) days after receipt. ERROR FREE, WILL OPERATE WITHOUT Late payments are subject to a late charge equal to the INTERRUPTION OR WILL BE COMPATIBLE lesser of: (i) the prime lending rate established from WITH ANY HARDWARE OR SOFTWARE time to time by Mellon Bank, N.A., Philadelphia, OTHER THAN THE EQUIPMENT. LICENSEE Pennsylvania plus three percent (3%); and (ii) the WAIVES ANY CLAIM THAT THE LIMITED highest rate permitted by applicable law. WARRANTY SET FORTH IN SECTION 7(a) OR THE REMEDY FOR BREACH OF SUCH (b) Taxes. Licensee is responsible for paying all LIMITED WARRANTY FAILS OF ITS applicable State of MN sales taxes (except for taxes ESSENTIAL PURPOSE. ~ based on ACS' net income or capital stock) relating to (c) Abrogation of Limited Warranty, this Agreement, the Licensed Software, any services The provided or payments made under this Agreement. limited warranty in Section 7(a) will be nuIl and void if: Local Governmental Solutions Form Master 2/21/2005 10:32 AM 3 :J (i) anyone (including Licensee) other than ACS the claim and negotiate its settlement or compromise); modifies the Baseline Component System; or (ii) (iii) Licensee must cooperate with ACS to facilitate the Licensee does not implement changes that ACS settlement or defense of the claim; (iv) the claim must provides to correct or improve the Baseline Component not arise from modifications or (with the express System. If despite any modification of the Component exception of the other Component Systems and third System, ACS can replicate the reported problem in the party hardware and software specified by ACS in Baseline Component System as if the problem were a writing as necessary for use with the Licensed Documented Defect, then ACS will nonetheless Software) from the use or combination of products provide Licensee with an avoidance procedure for or a provided by ACS with items provided by Licensee or correction of that reported problem for use in the others, If any Component System is, or in ACS' Baseline Component System as though the reported opinion is likely to become, the subject of a United problem were a Documented Defect. States copyright infringement claim, then ACS, at its sole option and expense, will either: (A) obtain for (d) FAILURE OF ESSENTIAL PURPOSE. Licensee the right to continue using the Component THE PARTIES HAVE AGREED THAT THE System under the terms of this Agreement; (B) replace LIMITATIONS SPECIFIED IN SECTIONS 7 AND the Component System with products that are 16 WILL SURVIVE AND APPLY EVEN IF ANY substantially equivalent in function, or moditY the LIMITED REMEDY SPECIFIED IN THIS Component System so that it becomes non-infringing AGREEMENT IS FOUND TO HAVE FAILED OF and substantially equivalent in function; or (C) refund ITS ESSENTIAL PURPOSE, AND REGARDLESS to Licensee the portion of the license fee paid to ACS OF WHETHER LICENSEE HAS ACCEPTED for the Component System(s) giving rise to the ANY LICENSED SOFTWARE OR SERVICE infringement claim, less a charge for use by Licensee UNDER THIS AGREEMENT. based on straight line depreciation assuming a useful life of five (5) years. THE FOREGOING IS ACS' 8. Confidential Information. Except as otherwise EXCLUSIVE OBLIGATION WITH RESPECT TO permitted under this Agreement, the Recipient will not INFRINGE-MENT OF INTELLECTUAL knowingly disclose to any third party, or make any use PROPERTY RIGHTS. ~ of the Discloser's Confidential Information. The Recipient will use at least the same standard of care to 10. Term and Termination. maintain the confidentiality of the Discloser's Confidential Information that it uses to maintain the (a) Right of Termination. A party has the right confidentiality of its own Confidential Information of to terminate this Agreement if the other party breaches equal importance. Except in connection with the a material provision of this Agreement. Either party Licensed Software and any software provided with the has the right to terminate this Agreement at any time Licensed Software, the non-disclosure and non-use while an event or condition giving rise to the right of obligations of this Agreement will remain in full force termination exists. To terminate this Agreement, the with respect to each item of Confidential Information party seeking termination must give the other party for a period often (10) years after Recipient's receipt notice that describes the event or condition of of that item. However, Licensee's obligations to termination in reasonable detail. From the date of its maintain both the Licensed Software and any software receipt of that notice, the other party will have thirty provided with the Licensed Software as confidential (30) days to cure the breach to the reasonable will survive in perpetuity. satisfaction of the party desiring termination. If the event or condition giving rise to the right of termination 9. Indemnitv bv ACS. ACS will defend, indemnitY is not cured within that period, this Agreement will and hold Licensee harmless from and against any loss, automatically be deemed terminated at the end of that cost and expense that Licensee incurs because of a period. However, notice to ACS of a suspected claim that use of a Baseline Component System Documented Defect will not constitute a notice of infringes any United States copyright of others. ACS' termination of this Agreement. obligations under this indemnification are expressly conditioned on the following: (i) Licensee must (b) Effect of Termination. Upon termination of promptly notitY ACS of any such claim; (ii) Licensee this Agreement by either party, Licensee will promptly must in writing grant ACS sole control of the defense return to ACS or (at ACS' request) will destroy all of any such claim and of all negotiations for its copies of the Licensed Software, and will certitY to settlement or compromise (if Licensee chooses to ACS in writing, over the signature of a duly authorized ~ represent its own interests in any such action, Licensee representative of Licensee, that it has done so, may do so at its own expense, but such representation must not prejudice ACS' right to control the defense of Local Governmental Solutions Form Master 2/21/2005 10:32 AM 4 J (c) Survival of Obligations, All obligations option to terminate the Agreement in accordance with relating to non-use and non-disclosure of Confidential Section 10. Information and indemnity will survive termination of this Agreement. 14. No Waiver. A party's failure to enforce its rights with respect to any single or continuing breach of this (d) Termination Without Preiudice to Other Agreement will not act as a waiver of the right of that Rights and Remedies. Termination of this Agreement party to later enforce any such rights or to enforce any will be without prejudice to the terminating party's other or any subsequent breach. other rights and remedies pursuant to this Agreement. IS. Choice of Law; Severabilitv. This Agreement II. Notices. All notices and other communications will be governed by and construed under the laws of the required or permitted under this Agreement must be in U.S. state or U.S. territory in which the Delivery writing and will be deemed given when: Delivered Address is physically situated, as applicable to personally; sent by United States registered or certified agreements executed and wholly performed therein, but mail, return receipt requested; transmitted by facsimile without regard to the choice of law provisions thereof. confirmed by United States first class mail; or sent by If any provision of this Agreement is illegal or overnight courier. Notices must be sent to a party at its unenforceable, it will be deemed stricken from the address shown on the first page of this Agreement, or to Agreement and the remaining provisions of the such other place as the party may subsequently Agreement will remain in full force and effect. designate for its receipt of notices. Licensee must promptly send copies of any notice of material breach 16. LIMITATIONS OF LIABILITY. and/or termination of the Agreement to ACS' General Counsel at 1733 Harrodsburg Road, Lexington, KY ((a) LIMITED LIABILITY OF ACS. ACS' 40504, FAX number (859) 277-2300, or to such other LIABILITY IN CONNECTION WITH THE place as ACS may subsequently designate for its receipt LICENSED SOFfW ARE, THIS LICENSE OR of notices ANY OTHER MATTER RELATING TO THIS AGREEMENT WILL NOT EXCEED THE FEE ~ 12. Force Maieure. Neither party will be liable to the THAT LICENSEE ACTUALLY PAID TO ACS other for any failure or delay in performance under this (OR, IF NO DISCRETE FEE IS IDENTIFIED IN Agreement due to circumstances beyond its reasonable EXHIBIT I, THE FEE REASONABLY control, including Acts of God, acts of war, accident, ASCRIBED BY ACS) FOR THE COMPONENT labor disruption, acts, omissions and defaults of third SYSTEM GIVING RISE TO THE LIABILITY. parties and official, governmental and judicial action not the fault of the party failing or delaying in performance. (b) EXCLUSION OF DAMAGES. REGARDLESS WHETHER ANY REMEDY SET 13. Assienment. Neither party may assign any of its FORTH HEREIN FAILS OF ITS ESSENTIAL rights nor obligations under this Agreement, and any PURPOSE OR OTHERWISE, IN NO EVENT attempt at such assignment will be void without the WILL ACS BE LIABLE TO LICENSEE FOR ANY prior written consent of the other party. For purposes SPECIAL, INCIDENTAL, OR CONSEQUENTIAL of this Agreement, "assignment" shall include use of DAMAGES, WHETHER BASED ON BREACH the Licensed Software for benefit of any third party to a OF CONTRACT, TORT (INCLUDING merger, acquisition and/or other consolidation by, with NEGLIGENCE), PRODUCT LIABILITY, OR or of Licensee, including any new or surviving entity OTHERWISE, AND WHETHER OR NOT ACS that results from such merger, acquisition and/or other HAS BEEN ADVISED OF THE POSSIBILITY OF consolidation. However, the following shall not be SUCH DAMAGE. considered "assignments" for purposes of this Agreement: ACS' assignment of this Agreement or of (c) BASIS OF THE BARGAIN. LICENSEE any ACS rights under this Agreement to ACS' successor by merger or consolidation or to any person ACKNOWLEDGES THAT ACS HAS SET ITS or entity that acquires all or substantially all of its FEES AND ENTERED INTO THIS AGREEMENT capital stock or assets; and ACS' assignment of this IN RELIANCE UPON THE LIMITATIONS OF Agreement to any person or entity to which ACS LIABILITY AND THE DISCLAIMERS OF transfers any of its rights in the Licensed Software. In WARRANTIES AND DAMAGES SET FORTH IN ~ the event of a merger, consolidation or acquisition of THIS AGREEMENT, AND THAT THE SAME assets as described above, Licensee shall have the FORM AN ESSENTIAL BASIS OF THE BARGAIN BETWEEN THE PARTIES. Local Governmental Solutions Form Master 2/21/2005 10:32 AM 5 J similar document which may be issued by Licensee in connection with this Agreement does not modifY this 17. Entire Al!reement. This Agreement contains the Agreement. No modification of this Agreement will be entire understanding of the parties with respect to its effective unless it is in writing, is signed by each party, subject matter, and supersedes and extinguishes all and expressly provides that it amends this Agreement. prior oral. and written communications between the parties about its subject matter. Any purchase order or ~ "- V Local Governmental Solutions Form Master 2/2112005 10:32 AM 6 .J ;, A C S., EXHIBIT 1 Software Licenses Licensee: City of Andover, MN Delivery Address: 1685 Crosstown Blvd. NW, Andover, MN 55304-2612 EQUIPMENT: Host(s) or client server configuration(s) and/or combinations of host(s) and client server configuration(s) within the United States of America for which ACS supports the Licensed Software. Licensee acknowledges that certain Component Systems of the Licensed Software may require specific host or client configurations. Licensee, as soon as reasonably practicable, shall provide a detailed written description of the Equipment so that ACS can confirm that it is a configuration on which ACS supports use of the Licensed Software. ACS will then advise Licensee whether ACS supports or does not support use of the Licensed Software on the proposed configuration. If ACS does not support use of the Licensed Software on the proposed configuration, Licensee must propose a new configuration until ACS does confirm that it supports use of the Licensed Software on the proposed configuration, NOTICE: To use any of the Licensed Software, Licensee must also obtain, install on the Equipment and maintain ACS-supported versions of either native Progress database software or Progress MicrosoftTM Sequel software ,.) products and certain software/hardware peripherals. By this notice, ACS is advising Licensee that Licensee should consult with its ACS Sales or Technical representative to obtain a written listing of such necessary native Progress database software or Progress MicrosoftTM Sequel database software products and software/hardware peripherals. ACS and client agree that any technical phone assistance provided by ACS or it's assignee to help in the initial configuration of the server and implementation of the Local Government Solutions software to operate within a Linux operating system environment is included as part of the professional services outlined within the separate professional services agreement. 0 City of Andover, MN 2/2112005 10:32 AM 7 ~) LICENSED SOFTWARE: Component System Source Code Licensed? Fee (Yes/no) ACS LGS Information Systems: Financial, AlP (with auto-signature), ACH, No $35,000 Extended Budgeting, CAFR & GASB34 Reoorting Payroll (with auto-signature) and Remote No $23,000 Time Card Entry thru Departmental Services Human Resources No $13,000 Project/Grant Management No $8,000 Central Cash ManagementIPOS* No $8,000 Building Permits No $8,000 The following three are part of the base svstem: - Reoort Scheduler No Included - Document Attachment & Cataloging No Included - Integrated Reoort Archival No Included Total ACS Software License Fee: $95,000 ACS Uograde Discount - 25% (no BP) ($21,750) Building Permits - Showcase Discount** ($8,000) Total ACS Software $65,250 Third Party Comoonent System: *Progress Server/Client Licenses for IO No $5,500 .) Users TOTAL LICENSE FEE: $70,750 * ACS is not provided a cost quotation for Cash Register peripheral equipment (Receipt Printer, Scanner, Cash Drawer). Client will procure necessary peripheral equipment based on recommendations provided by ACS. **If acquired by 6/30/2005, ACS is providing Building Permit software at no charge in return for business analytical assistance by city staff to ensure that this software module contains "common-denominator" features that match functionality of the existing software as it relates to State of Minnesota reporting requirements. The agreed upon program modifications will become part of the base package, tested and documented at no charge. Software customization that ACS and city agree would either benefit only the City of Andover or are above the functionality available within the current system will be negotiated on a time-and-material basis. As part of the agreement, City staff understands that they will perform the necessary beta-site testing assistance for all standard enhancements added to the application. If the City of Andover acquires Building Permits software by 06/30/05, the City has the option of purchasing the Licensing and Misc. Permitting Software module for the earlier quoted amount of $8,000. ~J City of Andover. MN 2/21/2005 10:32 AM 8 . ,J ;, A C 5@ PAYMENT: For each Component System, Licensee will pay ACS the entire applicable license fee by not later than thirty (30) days after the Effective Date. ACS will invoice Licensee for all other services and applicable charges, as ACS renders the services or Licensee incurs the charges, as applicable. DELIVERY: Unless otherwise indicated below, each of the Component Systems identified above shall be delivered within thirty (30) days following the Effective Date. ACS will deliver each of the above-listed Component Systems within thirty (30) days after the date on which ACS first makes the Component System available in a general release version. THE PARTIES have executed this Agreement through the signatures of their respective authorized representatives. Effective Date: March I. 2005 ACS LICENSEE :.J By: By: (Printed Name and Title of Signatory) Title: Title: By: Title: , '\ ,-) City of Andover, MN 2/21/2005 10:32 AM 9 1 _J J, A C S@ SOFTWARE SERVICES AGREEMENT ACS GOVERNMENT SYSTEMS, INC. 2901 3,d Street South Waite Park, MN 56387 FAX Number (320) 255-9986 and City of Andover, MN 1685 Crosstown Blvd NW, Andover, MN 55304-2612 ("Client") TIllS AGREEMENT is made between ACS and Client as of the Commencement Date. ACS and the Client have entered into a certain License Agreement (as that term is hereinafter defined) under which ACS granted the Client a right of use for the Licensed Software (as that term is hereinafter defined), all on the terms and conditions of such License Agreement. ACS and the Client desire to enter into this Agreement pursuant to which ACS will provide Client '\ with services in connection with the Licensed Software, all in accordance with the terms and .J conditions of this Agreement as the same may be amended from time to time. Accordingly, the parties, intending to be legally bound, hereby agree as follows: 1. Incorporation Bv Reference. has the mean ascribed to it therein when Sections 1 (Definitions), 8 (Confidential used therein. Information), and 11 through 15, inclusive (t:!:otices, Force Maieure, Assignment, No "Commencement Date" means the Waiver and Choice of Law: Severability, date identified on the signature page of this respectively) of the License Agreement are Agreement as the Commencement Date. incorporated into this Agreement by this reference as fully as if written out below, "Customization" means any ACS- substituting, in each instance, the term developed changes to and/or creations of "Client" for the term "Licensee." If any Source Code and/or Object Code III other provision incorporated by reference compliance with a Customization from the License Agreement conflicts with Specification therefor, but without any other any provision of this Agreement, the change whatsoever. provision of this Agreement will control. "Customization Defect" means, in 2. Additional Definitions. Each of each instance, a material deviation between the following additional terms will have the a Customization and its Customization meaning ascribed to such term herein below Specification, for which Customization when used in this Agreement. Further, Defect ACS has confirmed that Client has certain other terms may be defined in a given ACS enough information for ACS to \ Scope of Services (including without replicate the deviation on a computer , -.J limitation in Exhibit A), and each such term configuration which is both comparable to the computer configuration for which ACS ACS LOS Professional Services Agreement 02 18 05,doc 1 , " created the Customization and which incorporated by reference into this ) computer configuration IS under ACS' Agreement in each instance. control. "Services" means, in each instance, "Customization Delivery Date" the implementation, training, customization means, for each Customization, the date and/or consulting services that ACS is to Client first receives that Customization at provide to Client pursuant to a Scope of the Delivery Address. Services and for the remuneration otherwise provided for in such Scope of Services or a "Customization Specification" correlating amendment to this Agreement. means that detailed specification that Client and ACS will agree upon in each instance "Software" means the Source Code for a Customization, and from which and Object Code for application software Customization Specification ACS will products, operating systems, database generate the Source Code and Object Code systems, computer language facilities, for such Customization. development tools; and the related specification(s) therefor. "Exhibit A" means the Scope of Services that is attached to this Agreement "Product Support & and marked as Exhibit A. Enhancement Agreement" means that certain written agreement entitled the "Fee" means the remuneration that "Product Support & Enhancement Client is to pay to ACS for Services in any Agreement" and entered into by the parties instance. on or about the Commencement Date, under which Product Support & Enhancement , ) "License Agreement" means that Agreement ACS is to provide Licensee with -' certain Software License Agreement entered Improvements (as that term is defined in the into by and between Client and ACS on or Product Support & Enhancement about the Commencement Date, pursuant to Agreement) for the Baseline Licensed which License Agreement Client obtained Software, all on the terms and conditions of the right to use Licensed Software. and for the fees provided for in the Product Support & Enhancement Agreement. "Premises" means Client's data processing facility(ies) located at such 3. Services. In consideration of address or addresses as Client may Client's payment of the Fee, specified in designate from time to time. Exhibit A, ACS agrees to furnish the Client with the Services specified in Exhibit A. "Project Plan" means, In each Absent the parties' execution of an instance, a detailed plan describing the amendment to this Agreement that provides specific Services to be performed by ACS to the contrary, this Agreement specifically and the associated activities to be handled excludes any responsibility on the part of by Client in connection therewith. Upon its ACS for providing any services other than creation and approval by both parties, the the Services specified in Exhibit A. ACS Project Plan will be deemed incorporated can provide Client with additional Services into this Agreement by reference, without under the terms of this Agreement. In any further action by either party. such instance, the parties will amend this Agreement to define such additional "Scope of Services" means, in each Services, to specifY the Fee for such instance, the written description of Services additional Services, and to set forth the . '\ to be rendered by ACS, and each which payment terms for the Fee for such '-./ Scope of Services must be expressly additional Services. ACS LGS Professional Services Agreement 02 18 05,doc 2 , will be responsible for coordinating ACS' - ) In each instance in which ACS is to efforts and for communicating with the provide Services, the parties will develop a Client Project Director regarding the Project Plan that details the Services to be Services. provided, identifies each party's responsibilities for such Services and sets 5.3 Client Project Director. Client for a schedule for the provision of such will designate a Client Project Director who Services. will be responsible for communicating with the ACS Project Manager with regard to the 4. Client Obli!!ations. proper execution of this Agreement and the obligations and duties under this 4.1 Access. Client agrees to permit Agreement. ACS' authorized personnel, and third parties as may be authorized by ACS, access to the 6. Term. Subject to the events of Premises and other Client facilities, termination otherwise provided for in this information, data, data communication Agreement, this Agreement will remain in services, and communication lines, at such full force and effect for a period of twelve times and for such purposes as reasonably @ months after the Commencement Date. necessary or appropriate to permit ACS to The term during which ACS will provide perform its obligations under this Client with Services under any particular Agreement. Scope of Services will be specified in the applicable Scope of Services. 4.2 Availability of Client Personnel. Upon ACS' reasonable request, 7. Fees and Payment. ) Client will make its personnel, including appropriate professional personnel, 7.1. Fee Payment. In each ,- administrative personnel and other instance, Client will pay ACS the Fee for employees, reasonably available for Services in the manner specified in the consultation to the extent reasonably applicable Scope of Services necessary m order to facilitate ACS' performance ofthe Services its obligations. 7.2 Reimbursement of Expenses Additional. Except as may be otherwise 5. Personnel. specified in any particular Scope of Services, Client will additionally reimburse 5.1 Assignment of ACS Personnel ACS for actual travel and living expenses and Replacement of ACS Premises-Based that ACS incurs in providing Client with the Personnel. Client will have the right to Services, with reimbursement to be on an request that ACS remove and replace any as-incurred basis. ACS will use reasonable ACS personnel providing Services at the efforts to limit travel and living expenses by Premises if, in the reasonable opinion of using coach air fare, booked in advance Client, such ACS personnel do not possess when available, staying at hotels identified the skills and experience necessary to render in advance by Client as offering Client's the Services for which ACS has provided contractors a discounted rate, sharing rental such personnel. Promptly after receipt of cars, using the telephone when reasonable to Client's request therefor (which right of obviate the need for travel, and remotely request Client will not unreasonably accessing the Equipment. However, any exercise), ACS will replace such personnel, potential charges that result of ACS at no additional cost to Client therefor. providing services outside the scope of the contract will first be discussed with City . '\ 5.2 ACS Project Manager. ACS assigned Project Manager. , - ) will designate an ACS Project Manager who ACS LOS Professional Services Agreement 02 18 05,doc 3 , 7.3 Payment of ACS Invoices. make copIes of the Customization J Client will pay each ACS invoice by no Specification for each Customization as - later than thirty (30) days after receipt. Late needed for its use in accordance with the payments are subject to a late charge equal terms ofthis Agreement. to the lesser of: (i) the prime lending rate established from time to time by Mellon (d) Restrictions on Use of Bank, N.A., Philadelphia, Pennsylvania plus Customizations. Client is prohibited from three percent (3%); and (ii) the highest rate causmg or permitting the reverse permitted by applicable law. engineering, disassembly or decompilation of any Customization. Client will not allow 8. Source Code and Software any Customization to be used by, or disclose License For Customizations; Work all or any part of any Customization to, any Product Ownership person except Client Employees on a "need to know" basis. Without limiting the 8.1 License To Use Customizations. foregoing, Client is permitted to allow use of Except to the extent that any Customization the input and/or output sensory displays of constitutes a "derivative work" of underlying or from a Customization by third parties on a copyrighted Software within the meaning of strict "need to know" basis, and such use the definition set forth in Section 101 of the will not be deemed a non-permitted U.S Copyright Act (in which event Client's disclosure of the Customization. Client will right to use such derivative Customization not allow any Customization, in whole or in will, in each instance, be governed by the part, to be exported outside of the United license agreement governing Client's right to States of America, in any manner or by any use the underlying copyrighted Software means, without in each instance obtaining " from which such Customization is derived), ACS' prior written consent (such consent \ then subject to the terms and conditions of which ACS will not unreasonably withhold , ) - this Agreement, ACS grants Client a or delay) and, if required, a validated export perpetual, non-exclusive, non-transferable license from the Office of Export license to use, execute and copy as needed to Administration within the U.S. Department use the Customization in Object Code form of Commerce and such other appropriate and Source Code form (where applicable), at United States governmental authorities. the Premises and on the computer configuration for which ACS created such (e) Right To Modify Customization, all in accordance with all Customizations. Client has the right to other terms and conditions of this modify, improve, enhance and compile the Agreement. Any rights not expressly Customizations, utilizing the Source Code granted in this Agreement are expressly delivered by ACS pursuant to this reserved. Agreement. (a) Source Code. Client will (f) Intellectual Property not disclose all or any part of the Source Rights Notices. Client is prohibited from Code for any Customization to any person removing or altering any of the Intellectual except to Client Employees. Property Rights notice(s) embedded in or that ACS otherwise provides with any (b) Obiect Code. Client has Customization. Client must reproduce the the right to use each Customization in unaltered Intellectual Property Rights Object Code form, in a test, production notice(s) in any full or partial copies that and/or disaster recovery mode. Client makes of any Customization. , \ (c) Right To Reproduce (g) Survival. Subject to the , J Customization Specifications. Client can payment terms provided for this ~ m ACS LGS Professional Services Agreement 02 18 05,doc 4 .." Agreement, the provisions of this Subsection claim; (ii) Client must in writing grant ACS , ~ 8.1, including the license granted hereunder sole control of the defense of any such claim - and all related rights and obligations, will and of all negotiations for its settlement or survive the term or termination of this compromise (if Client chooses to represent Agreement for any reason; provided, its own interests in any such action, Client however, that Client understands and agrees may do so at its own expense, but such that in the event of termination of the license representation must not prejudice ACS' right to the Licensed Software granted to Client to control the defense of the claim and pursuant to the License Agreement, Client's negotiate its settlement or compromise); (iii) rights to utilize the Licensed Software would Client must cooperate with ACS to facilitate terminate, and accordingly, Client's right to the settlement or defense of the claim; (iv) use any Customizations that are derivative the claim must not arise from modifications works of the Licensed Software, in whole or to a Customization or from the use or in part, will terminate. combination of the Customization with items provided by Client or others. If a 8.2 Ownership of Work Product. Customization is, or in ACS' opinion is Without limitation or prejudice to: (a) likely to become, the subject of a United Client's rights under this Agreement; and (b) States copyright infringement claim, then ACS' rights, including without limitation ACS, at its sole option and expense, will ACS' exclusive ownership right in and to either: (A) obtain for Client the right to derivative works of the Licensed Software, continue using the Customization under the and except to the extent that any of the same terms of this Agreement; or (B) replace the constitute derivative works incorporating Customization with products that are property of any other third party, ACS, for substantially equivalent m function, or -, itself and others as it deems appropriate, will modifY the Customization so that it becomes have all ownership rights m all non-infringing and substantially equivalent ',J' Customizations, whether completed in function; or (C) refund to Client the or partially completed, and all documents and portion of the Fee paid to ACS for the other work product developed under or Customization(s) gtvmg rise to the pursuant to the provision of the Services, infringement claim, less a charge for use by whether completed or partially completed, Client based on straight line depreciation including without limitation the right to assuming a useful life of five (5) years. receive Source Code and the right to use, THE FOREGOING IS ACS' duplicate, and disclose Customizations and EXCLUSIVE OBLIGATION WITH Customization data, in whole or in part, in RESPECT TO INFRINGEMENT OF any manner and for any purpose, and Client INTELLECTUAL PROPERTY RIGHTS. will not have the right to sell, license, or use the Customizations. 10. Limited Warranties: Disclaimer of Warranties: Certain Maintenance. 9. Intellectual Property Indemnity By ACS. 1O.l Limited Warranty of Workmanlike Skills And Remedy For ACS will defend, indemnifY and Breach. ACS will render all Services in a hold Client harmless from and against any professional and workmanlike manner, loss, cost and expense that Client incurs usmg personnel generally deemed because of a claim that use of any acceptable in the information technology Customization infringes any United States industry to perform the Services that such copyright of others. ACS' obligations under ACS personnel have been assigned to this indemnification are expressly perform. ACS will promptly replace any / "- conditioned on the following: (i) Client ACS personnel that are rendering Services \ -) must promptly notifY ACS of any such on-site at the Premises if Client reasonably ACS LGS Professional Services Agreement 02 18 05,doc 5 U determines that such personnel do not so PERFORMANCE UNDER TillS possess the requisite skills and provides AGREEMENT. ACS with notice to that effect, provided that such replacement does not violate any law (REMAINDER OF PAGE or governmental regulation applicable to INTENTIONALLY LEFT BLANK) such personnel replacement. 10.2 Limited Software Warranty by ACS and Remedy For Breach. For each Customization, ACS warrants to Client that, for a period of ninety (90) days after the Customization Delivery Date, the Customization, as used by Client for its own, non-commercial computing operations on the computer configuration for which ACS created such Customization, will operate without Customization Defects. For each Customization Defect, ACS, as soon as reasonably practicable and at its own expense, will provide Client with an avoidance procedure for or a correction of the Customization Defect. If, despite its reasonable efforts, ACS is unable to provide Client with an avoidance procedure for or a ( '\ correction of a Customization Defect, then, \.~ subject to the limitations set forth III Section 11 of this Agreement, Client may pursue its remedy at law to recover direct damages resulting from the breach of this limited warranty. These remedies for breach of this limited warranty are exclusive and are in lieu of all other remedies for breach of this limited warranty, and ACS' sole obligations for breach of this limited warranty are contained in this Section 10.2. 10.3. DISCLAIMER OF WARRANTIES. EXCEPT AS EXPRESSLY SET FORTH IN TillS SECTION 10, ACS DISCLAIMS ALL WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO, ANY EXPRESS WARRANTIES NOT INCORPORATED INTO TIllS AGREEMENT AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE IMPOSED BY LAW OR WlDCH ,- \ COULD OTHERWISE ARISE IN V CONNECTION WITH ACS' ACS LOS Professional Services Agreement 02 18 05.doc 6 () ANY LIMITED REMEDY SPECIFIED 11. LIMITATION OF LIABILITY! IN TillS AGREEMENT IS FOUND TO REMEDIES. HAVE FAILED OF ITS ESSENTIAL PURPOSE. ACS AND CLIENT ACKNOWLEDGE AND AGREE THAT 12. No Hire Clause. During the period IN NO EVENT WILL ACS' LIABILITY of this Agreement and any resulting TO CLIENT, IF ANY, FOR ANY Subcontract, neither party hereto shall CLAIMS WHATSOEVER OR FOR solicit for hire any employee of the other ANY REASON WHATSOEVER associated with performance under this RELATING TO THE SUBJECT Agreement or any resulting Subcontract; nor MATTER OF TIllS AGREEMENT shall they hire such employee without prior EXCEED THE SERVICES FEES THAT written consent of the party which employs CLIENT ACTUALLY PAID TO ACS that individual. Individuals previously FOR THE SERVICES GIVING RISE employed by either party may be solicited TO SUCH LIABILITY. IN NO EVENT for hire and hired, without such written WILL ACS BE LIABLE TO CLIENT approval, one (I) year after termination of FOR ANY SPECIAL, INCIDENTAL, their employment with the party which OR CONSEQUENTIAL DAMAGES, employs the individual. WHETHER BASED ON BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT 13. Entire Al!:reement. This LIABILITY, OR OTHERWISE, AND Agreement contains the entire WHETHER OR NOT ACS HAS BEEN understanding of the parties with respect to ,--, ADVISED OF THE POSSIBILITY OF its subject matter, and supersedes and U SUCH DAMAGE. THESE extinguishes all prior oral and written LIMITATIONS APPLY TO ALL communications between the parties about CAUSES OF ACTION IN THE its subject matter. Any purchase order or AGGREGATE, INCLUDING similar document which may be issued by WITHOUT LIMITATION BREACH OF Client in connection with this Agreement CONTRACT, BREACH OF does not modify this Agreement. No WARRANTY, NEGLIGENCE, STRICT modification of this Agreement will be LIABILITY, MISREPRESENTATION, effective unless it is in writing, is signed by AND OTHER CAUSES OF ACTION each party, and expressly provides that it BASED ON SIMILAR LEGAL amends this Agreement. THEORIES. THE PARTIES HAVE AGREED THAT THE LIMITATIONS SPECIFIED IN SECTIONS 10 AND 11 WILL SURVIVE AND APPLY EVEN IF /~ 0 ACS LOS Professional Services Agreement 02 18 05,doc 7 ~J EXHIBIT A SOFTWARE SERVICES STATEMENT OF WORK . I At - Traininl!, Implementation & Project Mangement: Component System Training & Implementation & Total Consulting Proiect Management ACS Sprinl!:brook Information Systems: Financial, NP (with auto-signature), ACH, Extended Budgeting, CAFR & GASB34 Reporting $8,800 $4,400 $13,200 Payroll (with auto-signature) and Remote Time Card Entry thru Departmental Services $6,400 $2,800 $9,200 Human Resources $2,800 $800 $3,600 Proiect/Grant Management $],200 $800 $2,000 Central Cash ManagementJPOS $],200 $800 $2,000 The following three are part of the base svstem: - ReDort Scheduler $400 $400 $800 - Document Attachment & Cataloging - Integrated ReDort Archival (J Total ACS Training & Project ManaJ!ement Fees: $20,800 $10,000 $30,800 *Travel billed at actual and assumes training as outlined below for Finance, PayrolVHR, Project Management, and Central Cash, Travel expenses for previously conducted Business Process Study (BPS) study completed 1/28/05 by Debbie Smith-Wagar will be billed at actual. No additional professional services hours will be invoiced because they are already included within the Implementation & Project Management column above. This is in reference to the ] day spent onsite conducting the BPS, the actual document and the professional services to come up with the Software customization estimates. Additional time will be spent on Implementation and Project Management once the project is underway. {~ City of Andover, MN 2/21/2005 10:32 AM 8 ~J Tentative Training Schedule: Tri #1 Tri #3 Tri #4 Tri #5 Tri #6 ~~ (.J City of Andover, MN 2/21/2005 10:32 AM 9 .' '\ A2 - *Data Conversion: ..J Component System & Summary Description of Programming Conyers ion Financial Systems: Chart of Accounts $2,250 G/L Historv $2,250 Accounts Payable Vendor Master $2,250 Accounts Payable Vendor Historv *SQ Sub-Total for Financial: $6,750 Pavroll Systems: Payroll Masters - Emplovee Data $1,500 Central Cash Manal!ementIPOS Not Applicable $0 TOTAL SOFTWARE CONVERSION: $8,250 *SQ = Special Quote. Note: Chart of accounts, the current year's budget, current YTD balance (as of a specific date designated by the client), and previous year's ending balance. Cost of Data Conversion: An estimated cost of your data conversion has been provided in this quote. This estimate is for up to three separate data pulls (UB, one for Finance and Payroll). We will need to review an actual sample of your data to confirm this estimate. Certain factors may cause the cost to exceed the amount quoted. See section below titled ':-J "Not Included in Estimate". Not Included in Estimate: There are a variety of factors that can influence the cost of a conversion and a variety of items that are not included in the standard cost estimate for your conversion. For example, your estimate will not include the following: . Removal of data from your existing system . Consulting on removal of data from your existing system . Changes or modifications requested after the first conversion and different from the specifications we originally received. . Changes in the format we receive the data in after the first conversion . More than three conversions in UB or more that one conversion for Finance and Payroll :~ City of Andover, MN 2/21/2005 10:32 AM 10 r-'\ Cost Factors: V . In addition, the following items can increase the cost of your conversion: . Mixed formats of data (a file containing tab delimited or comma delimited format. . Problems with data integrity . Data manipulation not for the purpose of the conversion, but for the purpose of supplying you with information you did not previously have access to. . Changes in the file format after the first conversion . Changes requested to the data after the second conversion . No file or incorrect file layouts (may also prevent conversion No cost of fees in excess of those set forth in the Schedule of Fees will be incurred by the Licensee without prior acceptance of Licensee as indicated on a signed work order ':,j , \ <--/ City of Andover, MN 2/21/2005 10:32 AM 11 CJ A3- *Software Customization - Numbers in parenthesis represent footnotes within the Business Process Study that discuss these topics: Component System & Description of Custom Custom Additional Total Work Estimated Programming Support per Year to Software Apps. Financial Systems (AP, ACH, Project Mgt, Extended Budl!etinl!): (1) None identified in BPS None $0 $0 PayrolIIHR Systems: (2) None identified in BPS None $0 $0 Central Cash Manal!ementIPOS (3) None identified in BPS None $0 $0 TOTAL SOFTWARE CUSTOMIZATION: None $0 $0 *See specific Work Order estimates that are attached as an addendum. Only those Work Orders that are signed by an authorized city official wil\ be performed. ,~) ''J '-J City of Andover, MN 2/21/2005 10:32 AM 12 EXHIBIT B .' '\ '-J SOFTWARE SERVICES PAYMENT SCHEDULE Al - Training & Implementation: 50% ($) due at contract signing (Does not include expenses) 50% ($) due at completion of Consulting, Training (Does not include training on report building, Implementation Management: 50% ($) due at contract signing 50% ($) due at project completion (customer achieves Live Status) A2 - Data Conversion(s): 50% ($) due at start of conversion by product 50% ($) due upon completion of conversion by product (See Exhibit A2 for applications to be convertecp (Conversions performed on a best effort basis - some clean up of inaccurate or inconsistent data from existing system may be required by the Licensee's staff.) C) Known Customization Requests (from BPS Findings) A3 - Software Customization: 50% ($) due when/if requested and approved 50% ($) due upon completion of each Modification as detailed and invoiced on each work order Total Due at Contract Signing: $19,525 + earlier BPS Travel estimated to be $750 ,---., U City of Andover, MN 2/21/2005 10:32 AM 13 1 THE PARTIES have executed this Agreement through the signatures of their respective authorized l' -...... representatives. ,-j Commencement Date: March 1. 2005 ACS LICENSEE By: By: (Printed Name and Title of Signatory) Title: Title: By: Title: ~.) :~ City of Andover, MN 2/21/2005 10:32 AM 14 C I T y 0 F (0 !F ., NDOVE 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council members CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Public Hearing - The Issuance of Capital Improvement Bonds DATE: March 1,2005 INTRODUCTION The City Council scheduled a Public Hearing for the issuance of Capital Improvement Bonds to finance capital improvements related to City Hall and Public Works Facility improvements (CIP excerpts attached) at the February 1,2005 City Council meeting. DISCUSSION Pursuant to Minnesota Statutes, Section 410.326, the City of Andover is authorized to issue bonds to (J finance certain capital improvements once a five-year capital improvement plan is adopted. A requirement of the statute is that a public hearing (notice is with attached resolution) be held related to the capital improvements and that the issuance is subject to a referendum on the question. The referendum on the question of issuing the bonds must be held if a petition requesting a vote on the issuance is signed by votes equal to five percent of the votes cast in the City in the last general election and is filed with the City clerk within 30 days after the public hearing (March 31, 2005). BUDGET IMPACT The issuance of General Obligation Bonds will be the most economical financing method for the improvements at City Hall and the Public Works Facility. ACTION REOUIRED The City Council is requested to hold a Public Hearing to give the public the opportunity to comment on the issuance of Capital Improvement Bonds. Respectfully submitted, ~7)L~ Lee Brezinka / ./ ./ Attachments - Resolution & Public Hearing Notice, & CIP excerpts. ,"" ~) r '\ \..J' EXTRACT OF MUNUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: February 1, 2005 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Andover, Minnesota, was duly held at the City Hall in said City on Tuesday, the 1 st day of February, 2005, at 7:00 P.M., for the purpose in part of calling for a public hearing on the issuance of Capital Improvement Bonds. The following members were present: Don Jacobson, Mike Knight, Mike Gamache, Ken OIttel, Julie Trude And the following members were absent: None Member Orttel introduced the following resolution and moved its adoption: Resolution No. 021-05 RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF CAPITAL lMPROVEMENT BONDS , ',~ WHEREAS, A. Pursuant to Minnesota Statutes, Section 475.521, the City of Andover, Minnesota (the "City") is authorized to issue bonds to fmance capital improvements described therein; and B. Prior to the issuance of bonds for a capital improvement project, the City Council must hold a public hearing, as required by Minnesota Statues, Section 475.521, Subdivision 2; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: (1) Hearing. A public hearing on the issuance of Capital Improvement Bonds to fmance capital improvements related to the Public Works Facility and City Hall will be held at the time and place set forth in the Notice ofHearlng attached hereto as Exhibit A and hereby made a part hereof. (2) Notice. The City Clerk is hereby authorized and directed to cause notice of said hearing in substantially the form attached hereto as Exhibit A to be given one publication in a newspaper of general circulation in the City at least 14 days but not more then 28 days before the hearing. The newspaper r' must be the City's official newspaper or one of general circulation in the ~J City, and the notice must be published at least once. '\ :"-) The motion for the adoption of the foregoing resolution was duly seconded by member Jacobson and, upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: Don Jacobson, Mike Knight, Mike Gamache, Ken Orttel, Julie Trude And the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. :_) .' '" ,-) / -, ~) 2 STATE OF MINNESOTA ) )SS COUNTY OF ANOKA ) I, the undersigned, being duly qualified and acting Clerk of the City of Andover, Minnesota (the "City"), by reason of my office as Clerk, DO HEREBY CERTIFY that I have compared and attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of the City, duly called and held on the date therein indicated, insofar as such minutes relate to the calling of a public hearing on the proposed issuance of Capital Improvement Bonds to finance capital improvements therewith. WITNESS my hand this 1st day of February 2005. , , ,-..... ) iL&:. 1,& ;.. w,.AA<./ f." City Clerk " '\ '~ ) , -.... '--) 3 EXHIBIT A NOTICE OF PUBLIC HEARING NOTICE OF INTENTION TO ISSUE CAP IT AL IMPROVEMENT BONDS Notice is hereby given that a public hearing has been scheduled for Tuesday March 1st, 2005 at 7:00 p.m. in the City Hall, Andover, Minnesota. The purpose of the public hearing is the (the "City") consideration of the issuance of Capital Improvement Bonds in the amount not to exceed $400,000 as part of the City's Capital Improvement Plan. The bonds are to pay for the costs of public works and city hall improvements. The plan identifies estimated capital expenditures and funding sources for a five-year period. If approved by the City, the plan will enable the issuance of general obligation bonds by the City. A referendum on the question of issuing the bonds must be held if a petition requesting a vote on the issuance is signed by votes equal to five percent of the votes cast in the City in the last general election and is filed with the City Clerk within 30 days after the public hearing. A copy of the plan is available for inspection in the City Clerk's /--, Office, City Hall, 1685 Crosstown Blvd. NW, Andover, Minnesota 55304. Questions or ~ ) comments may be directed to the Finance Director's Office at 763-755-5100. '-~ Vicki V olk City Clerk Al , , ) '~ Capital Plan 2005 thru 2009 ..... City of Andover, MN '- , ProJect# 05-41940-03 Project Name City Hall Improvements Type Improvement Priority I-High Useful Life 15-20 Years Contact PW Superintendent Category Improvements Department Facility Management Description Remove the existing heat pumps and install nine rooftop units and connect them to the existing supply duct. Also, secure the front reception area, improve building accessibility and improve the overall security of the building. 1ustification The existing HV AC system that serves the council chambers and adjacent office areas is served by ground source heat pumps. Replacing the existing heat pumps would relieve a lot of problems we are cum:ntly having with the HV AC system, With the increase of people coming to City Hall throughout the day and in the evenings. having a more accessible and secure building for city stafT and the public is becoming an issue. Expenditures 2005 2006 2007 2008 2009 Total Equipment 175,000 175,000 Total 175,000 175,000 "- ~ ) '-- Funding Sources 2005 2006 2007 2008 2009 Total G,O, Bond 175,000 175,000 Total 175,000 175,000 lOp-- I I , . \ ) '-.J Capital Plan 2005 thru 2009 0 City of Andover, MN Project # 05-41960-01 Project Name Public Works Remodeling Type Improvement Priority 2 - Medium Useful Life 10 Years Contact PW Superintendent Category Facility Management Department Facility Management Description This is the remodeling of the old fire station area after they have moved to the new fire station three, This is a 70 x 80 foot area located on the south end of the Public Works Department Building, Justification The intention is to utilize this area to store the Parks Department maintenance equipment. Expenditures 2005 2006 2007 2008 2009 Total Facility Maintenance 150,000 150,000 :J Total 150,000 150,000 Funding Sources 2005 2006 2007 2008 2009 Total G,Q, Bond 150,000 150,000 Total 150,000 150,000 I~- I' I 0 (!!) ,:.J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: M",o,~d Coooo;lm=b= ~ CC: Jim Dickinson, City Administrator I Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Call for the Sale of Bonds I Ehlers & Associates DATE: March 1,2005 INTRODUCTION The Andover City Council is requested to call for the sale of: $3,560,000 General Obligation Improvement Bonds to provide financing for the construction of Jay Street through Andover Station North; $645,000 General Obligation Bonds for improvements to City Hall and the Public Works Facility and to finance the acquisition of various capital equipment; and $1,145,000 General Obligation Sewer Revenue Bonds to finance the construction of the Crosstown Blvd sewer trunk line. DISCUSSION U The Andover City Council scheduled a Public Hearing for the issuance of Capital Improvement Bonds to finance capital improvements related to City Hall and the Public Works Facility at the February 1,2005 Council meeting. Mark Ruff of Ehlers & Associates and Jim Dickinson, City Administrator, wiII be present at the meeting to answer any questions the Council may have related to the proposed sales. The pre-sale reports are attached. BUDGET IMP ACT The issuance of bonds wiII provide funding for a public improvement projects and equipment. ACTION REOUESTED The City Council is requested to approve the attached resolutions providing for the sale of $3,560,000 General Obligation Improvement Bonds, $645,000 General Obligation Bonds, and $1,145,000 General Obligation Sewer Revenue Bonds. R7ectfullY submitted, (;al ~t5~~~; Lee Brezinka 0./ .... ~ Attachments - Pre-Sale Reports: G.O. Improvement Bonds, G.O. Bonds & G.O. Sewer Revenue Bonds :J C) S1\NDbvER~ City of Andover, Minnesota Pre-Sale Report: G.O. Improvement Bonds March 1, 2005 Proposed Issue: General Obligation Improvement Bonds, Series 2005 Purpose: To finance the construction of various improvements in the City, particularly the Jay Street/Andover Station North Public Improvements. Description: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 475 and 429, to fmance the Improvements in the amount of$3,500,000. Financing the Improvements requires a bond issue in the amount of$3,560,000. The proposed finance plan consists of the sources and uses of funds attached to this Report. / , <~ Rating: The Bonds are expected to be rated by Standard & Poor's at an "A+" level. Term/Call Feature: Principal on the Bonds will be due on February 1 in the years 2008 through 2013. Bonds maturing February 1,2011, and thereafter will be subjectto prepayment atthe discretion ofthe City on February 1,2010. Funding Sources: The Bonds are general obligations ofthe City and as such are secured by a pledge ofthe City's full faith, credit, and taxing powers. Under Minnesota Statutes, Chapter 429, it is the intent of the City to levy special assessments for at least 20% ofthe Bond issue against benefitting property owners in the years 2005 through 2011, for collection in the years 2006 through 2012, at a rate of 5.5% per annum. The remaining balance will be payable from a tax levy. However, it is the intent of the City to use other available funds such as tax increment revenue from existing Tax Increment Financing Districts Nos. 1-1 and 1-2, including land sale proceeds, to cover debt service payments. Discussion Issues: The first interest payment on the Bonds will be February 1,2006, and semiannually thereafter on February 1 and August 1. The projected debt service and flow of funds are attached to this Report. Bank Qualified: The Bonds will be "qualified tax-exempt obligations". :J e Prepared by Ehlers & Associates, Inc. ,~ Schedule: Pre-Sale Review: March 1,2005 Distribute Official Statement: Week of March 21 Conference with Rating Agency: Week of March 28 Bond Sale: April 5, 2005 Estimated Closing Date: May Attachments: Sources and Uses of Funds Proposed Debt Service Schedule Bond Buyer Index Resolution authorizing Ehlers to proceed with Bond Sale (J Ehlers Contacts: Financial Advisors: Mark Ruff(651) 697-8505 Todd Hagen (651) 697-8508 Bond Analysts: Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Bond Sale Connie Kuck (651) 697-8527 Coordinator: The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale date. ,~ e Prepared by Ehlers & Associates, Inc. eJ City of Andover, Minnesota $3,560,000 0.0. Improvement Bonds, Series 2005 (Jay Street/Andover Station North Public Improvements) Sources & Uses Dated 05/01/2005 I Delivered 05101/2005 Sources Of Funds Par Amount of Bonds $3,560,000,00 Additional required Equity, contribution 92,934,38 Total Sou.!"es,._____.,...____________" .,_____,____' ., ____.,..,____________'___'_____' ,._____ ,_~,652,9~4.311_ Uses Of Funds T otal.,U nderwriter'sQiscount(0,800"lo) " -",--------" .-...,.--------. -----_.,..._~-~,-- ----_._",--- ,._~8,480()() Costs ofIssuance 30,725,00 Deposit to Capitalized Interest (CIF) Fund 92,934.38 ])eposittoJ'rojectc::.onstructi~nFUl1d ____ ",___,____,___,..________'__ _,,____},5,OO,0()()00, Rounding ~C!unt 795,00 --,-,----~.,_.__._--_.._... ...,--------_._-_..._-------,----_.~._"'.,,-_._._.__.._.,-,-,-_._--~_._"- ------,.----------.-,.----------...'---------.--....------ - Total Uses $3,652,934.38 -'-" , r' Ser 05 $3,5M Net GO Imprv I SINGLE PURPOSE I 2I23l2OO5 I 11 :30 AM '-../ Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 1 (j City of Andover, Minnesota $3,560,000 G.O. Improvement Bonds, Series 2005 (Jay Street/Andover Station North Public Improvements) Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 05/01/2005 02101/2006 - 92,934.38 92,934.38 92,934.38 08/01/2006 61,956,25 61,956,25 02101/2007 61.956,25 61,956,25 123,912,50 08/01/2007 " ._._._-~_._,-,..,~-_.__._..~._.. .',,------_. -------"-".... 6t,95625_________ 61,95625 ..-----------...,... ..----- 02101/2008 545,000,00 3,100% 61,956,25 606,956,25 668,912.50 08/01/2008 53,508,75 53,508,75 02101/2009 565,000,00 3,250% 53,508,75 618,508,75 672,017,50 08/01/2009 44,327,50 44,327.50 02101/2010 580,OOOOO___~ 3.400% .'l4,~275L__ _~~__ 624,327,50 ____~__ _668,655,00 -..-- --------..-.--.--- 08101/2010 34,467.50 34,467,50 02101/2011 600,000,00 3,550% 34,467.50 634,467.50 668,935,00 08/01/2011 23,817,50 23,817.50 - 02101/2012 625,000,00 3,700% 23,817,50 648,817.50 672,635,00 08/01/2012 12,255,00 12,255,00 02101/2013 645,000,00 3,800% 12,255,00 657,255,00 669,510,00 Total $3,560,000,00 - $677,511.88 $4,237,511.88 (j Yield Statistics Bond Year Dollars ' ____,$19,040,00 ___.._____._ ___."_'._'_ __ ____ ___.._.._",o..n - . .,-,._----------_. __ - __.__....0._______..._ Average Life 5.348 Years Average Coupon - --- - ---- .----------.-.---------------- .. - - ----...--,..-------- .--.,----......-...---.-.-.-.- - 3,5583607% ----------- ---- ---- Net Interest Cost (NIC) 3,7079405% 'frue I"terest<::ost (IlC) ___"~ ,_.___.,______ - - - -.-----..- . 3,7173223% Bond Yield for Arbitrage Purposes 3,5498712% AII}nclusive fOst(,\l<::) ~____________ ___________.' _ _________,.., _____,_ 3,8998858% ------..----...- .._----------- IRS Fonn 8038 Net Interest Cost 3,5583607% " ."~------_.- ._'"~-~ -_.~._------'"'-,-"...-------".".,_.- .._----_._._._.~..,--_._------_. ------,-,._----~.,.. -------.-...-.--- Weighted Average Maturity 5.348 Years / Ser05$3.5M Net GO Imprv I SINGLE PURPOSE I 2I23l2OO51 11:30AM V Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 2 ct City of Andover, Minnesota $3,560,000 G.O. Improvement Bonds, Series 2005 (Jay StreetJAndover Station North Public Improvements) Net Debt Service Schedule Fiscal Date Principal Coupon Interest Total P+I CIF Net New DIS Total 05/0112005 02/0112006 92,934,38 92,934,38 (92,934,38) 08/0112006 61,956,25 61,956.25 61,956.25 02/0112007 - 61,956,25 61,956.25 6t,956,25 123,912.50 08/0112007 ----_.~'"-_.._._-_.."-- 61.956,25__ 61,95625_~,____ ,61,956.25~, ~ " .. ,-,._----- 02/0112008 545,000,00 3,100% 61,956.25 606,956,25 606,956,25 668,912,50 08/0112008 53,508,75 53,508,75 53,508,75 02/0112009 565.000,00 3,250"10 53,508,75 618,508,75 618,508,75 672,017.50 08/0112009 44,327.50 44,327.50 44,327.50 02/(j11201O_____, 580,oooOL 3,400"1"-,_,__44,327,5()___." 624,327,5~_,___ "" ,__,_,_" ..&24,327,5L_668,6550(j 08/0112010 34,467,50 34,467,50 34,467.50 02/0112011 600,000,00 3.550% 34,467.50 634,467,50 - 634,467,50 668,935,00 08/0112011 23,817.50 23,817.50 23,817.50 02/0112012 625,000,00 3,700"10 23,817.50 648,817.50 648,817.50 672,635,00 08/0112012 12,255,00 12,255,00 12,255,00 02/0112013 645,000,00 3,800% 12,25500 657,255,00 657,25500 669,510,00 Total $3,560,000.00 - $677,511.88 $4,237,511.88 (92,934.38) $4,144,577.50 - , Ser 05 $3,5M Net GO Imprv I SINGLE PURPOSE I '2JZ3f2OO5 I 11:30 AM '---- Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 3 , '\ 'J City of Andover. Minnesota I EHLERS Cash Flow Analysis/Debt Service Schedule ~ A"" C'A "' ," c (Jay streetIAndoYer station North Pubic Iff1lroYements) Mark RuffITodd Hagen Anancial Advisors 651-€:i97-a~508 1-800-552-1171 Sa. Details General Obligation ImpRJVl!!IIIeIIt Bonds, Series 2005 Special Assessments , , , , Sale ...... Par Amourt of Bonds 3,560,000 Amount 712,000 CIoo;j"" '''''' Ackfllional required EqOOy contribution '~934 Rate 5,_ Oeted ,- Total Sources 3,652,934 Te~ 7 1stlnteresl '-Fet><lll StartYear(l...eYyfCollecl) 2005<2000 ,....... FebfAug Total UndeMriter's Discowrt (0.800%) 28,480 Assessed Bond Issue "'" ","on D1-Feb-1D Costs of Issuance 3O,nS Assessed Project Costs 2"" Registrar US Bank Deposit to Ca~ Interest (elF) Furd 92,934 Calculation Method EqualP&f - 47Sf42V Oepos/l: 10 Project Construction Fund 3,500,000 ' Type Full ~titive Rounding Amount 795 """""'on lBD Total Uses 3,652,934 ~.J Tu Tn Bond Equity Uvy Collect ..,..... Bond Bond Bond ,..... Tobll T'" ..... ..... TDIa' Period Tn Y- Yn, "".. Principal .... ,....- ,....... .&, +5.00% Principal ,....- ._~ Cha_ Levy , 5I112D05 2I112l106 0.00% 92,934 (92,934) 2005 2006 8/112llO6 0,_ 61,956 61,956 65,054 (43,063) (19,580) (62,643) 2,411 2005 2006 211/2007 0,_ 61,956 61,956 65,054 (43,063) (19,580) (62,643) 2,411 4,821 2006 2007 8/1/2007 0,_ 61,956 61,956 65,054 (45,432) (17,212) (62,643) 2,411 2006 2007 2I112l106 545,000 3.10% 61,956 606,956 637,304 (45,432) (11,212) (62,643) 574,661 577,071 2007 200ll 8/112llO6 ,,- 53,509 53,509 56,184 (47,931) (14,713) (62,643) (6,459) 2007 200ll 211/2009 565,000 325" 53,509 618,509 649,434 (47,931) (14,713) (62,643) 566,791 580,332 2006 2009 8/,/2009 ,,- 44,328 <<,328 ..,.... (50,567) (12,077) (62,643) (16,099) 200ll 2009 21112010 580,000 3.40% <<,328 624,328 655,544 (50,567) (12,077) (62,643) 592,90' 575,801 2009 2010 81112010 0,_ 34,468 34,468 36,191 (53,34a) (9;295) (62,643) (26,452) 2009 2010 21112011 600,000 3.55% 34,468 ",,",468 668,191 (53,34a) (9;l!l5) (62,643) 603,548 577,095 2010 2011 81112011 ,,- 23,818 23,818 25,008 (56,282) (6,361) (62,643) (37,635) 2010 2011 21112012 625,000 3,70% 23,818 648,818 681,258 (56,282) (6,361) (62,643) 618,615 580,980 2011 2012 81112012 ,,- '2,255 12,255 12,868 (59,378) (3,266) (62,643) (49,n6) 2011 2012 21112013 645,000 3.80% 12,255 657,255 690,118 (59,378) (3,266) (62,643) 627,474 5n,699 3,560,000 6n,512 {92,934l 4,144,578 4,351,806 (712,000) (165,OO7) (877.007) 3,474,800 3,474,800 , Includes engineering, BdmirEtJation, and contingency. Z b is the intent of the City to use other available funds such as tax inaement revenua from existing Tax Incremert Financing Districts Nos. 1-1 and 1-2, including land sale proceeds, to cover debt service payments. Prepared by Ehlers & Associates, Inc. 2a.lI2OO5 , - '\ V ,; '\ \._) BOND INDEX Bond BuyeT Index (20 Bond, 20 Yeats) Revenue Bond Index (25 Bond, 30 Years) , , , . I I I 1111111111111111111 r 11111111111111 I I 5,60% June 2003 through February 2005 As of February 21, 2005 II , 1 Revenue Bond Index,,,,,,,,,,... 4,88% ~ IJ Ilf I , I I Bond Buyer Index.."..."......" 4,35% , 5.40% , I ,~ I JI Ii I! '1{I! 'I~ III I I: I 5.20% I RBI J IJ , I J I , : , 1 ! \.J i i I 5,00% , I , " I BBI i I I : i 4.80% IJI 't I , , I I i I) I I I I I 4.60% I J 1 I i"" ; , ! , I I I 4.40% I i I I I , I 4.20% I " I j I 5 2 .. :2 .. 2 " , :5 5 :2 .. I :5 I , , , 5 2 .. 2 " :2 .. , , , , , , 5 2 .. 2 .. 1 , 1 :5 5 2 . , , . , A . , , / '\ -'-J , " <_J Resolution No. Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $3,560,000 General Obligation Improvement Bonds, Series 2005 A. WHEREAS, the City Council ofthe City of Andover, Minnesota (the "City"), has heretofore determined that it is necessary and expedientto issue the City's $3,560,000 General Obligation Improvement Bonds, Series 2005 (the "Bonds"), to finance the construction of various improvements in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in RoseviIIe, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota, as follows: 1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. -- ~_I '\ \_J 2. Meeting: Prooosal Ooening. The City Council shall meet at 7:00 p.m. on April 5, 2005, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees ofthe City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereofand upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 1st day of March, 2005. City Administrator e Prepared by Ehlers & Associates, Inc. " ) ',/ ( " \.._) ~NDbvER~ City of Andover, Minnesota Pre-Sale Report: G.O. Bonds March 1, 2005 Proposed Issue: General Obligation Bonds, Series 2005 Purpose: Capital Improvements related to the Public Works Facility and City Hall and Public Safety and Public Works Purchases. Description: The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 and Sections 475.521 and 412.301, to finance certain 2005 capital improvement activities described in the City's 5-Year Capital Improvement Plan; and to finance the acquisition of various capital equipment for the City in the amount of$625,000. :- ) Financing the Capital Improvements and Capital Equipment requires a bond issue '-- in the amount of$645,000. The proposed finance plan consists ofthe sources and uses of funds attached to this Report. Rating: The Bonds are expected to be rated by Standard & Poor's at an "A+" level. Term/Call Feature: Principal on the Bonds will be due on February 1 in the years 2006 through 2009. Bonds maturing February 1,2009 will be subject to prepayment at the discretion of the City on February 1,2008. Funding Sources: The Bonds are general obligations of the City and as such are secured by a pledge of the City's full faith, credit, and taxing powers. Capital Improvement Portion of the Bonds. Under Minnesota Statutes, Section 475.521, it is the intent ofthe City to levy taxes in the years 2005 through 2007, for collection in the years 2006 through 2008 sufficient to cover debt service payments. Capital Equipment Portion of the Bonds. On November 3, 2004, the City approved an additional tax levy for the tax year of2004 and collectible in the year 2005 for debt service in anticipation ofthe issuance of equipment certificates in the amount of$200,000. Under Minnesota Statutes, Section 412.301, it is the intent ofthe City ::J e Prepared by Ehlers & Associates, Inc. r -... ......_J to further levy taxes in the years 2005 and 2006, for collection in the years 2006 and 2007 sufficient to cover debt service payments. Discussion Issues: Principal payments maturing in 2006 through 2009 are structured to maintain a level tax levy in the amount of approximately $170,000 per year. The first interest payment on the Bonds will be February 1,2006, and semiannually thereafter on February 1 and August 1. The projected debt service and flow of funds are attached to this Report. Schedule: Pre-Sale Review: March I, 2005 Distribute Official Statement: Week of March 21 Conference with Rating Agency: Week of March 28 Bond Sale: April 5, 2005 Estimated Closing Date: May -, Attachments: ( ) \.-...... Sources and Uses of Funds Proposed Debt Service Schedule Bond Buyer Index Resolution authorizing Ehlers to proceed with Bond Sale Ehlers Contacts: Financial Advisors: Mark Ruff(651) 697-8505 Todd Hagen (651) 697-8508 Bond Analysts: Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Bond Sale Connie Kuck (651) 697-8527 Coordinator: The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale date. ,,' '\ e Prepared by Ehlers & Associates, Inc. \ ) -- City of Andover, Minnesota '-"' $645,000 GoO. Bonds, Series 2005 (Including CIP & Equipment Certificates) Issue Summary Total Issue Sources And Uses I , , Dated 05101/20051 Delivered 05101/2005 Issue Equipment CIP Summary Sources Of Funds Par Amount of Bonds $310,000,00 $335,000,00 $645,000.00 Total Sources $310,000.00 .. $335,000.00 $645,000.00 Uses Of Funds TOtalUnde"",itersPiscount. (0.800,%) -------------------- 2,480,00 _'..0'.______.._'"_'._"...___.. 2,680,00 ---- ----_._---~ 5,160,00 Costs of Issuance 5,286,82 5,713,18 11,000,00 Deposit to Capitalized}nterest(<:II'l!'und.. , ....,."..,.......______.._______,__7,58438_.._ ,___7,58~}8 Deposit to Project Constructioll !,und 300,000,00 325,000.00 625,000.00 Rounding Amount 2,233.18 (5,977,56) (3.744.38) Total Us.. $310,000.00 $335,000.00 $645,000,00 , , J \,.~ . , Sef 05 CIP & Equip Issue I Issue Summary I 2I23l2OO5 I 11:33 AM \...J Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 1 .1 City of Andover, Minnesota "- I $645,000 G.O. Bonds, Series 2005 -' (Including CIP & Equipment Certificates) Issue Summary Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 05/0112005 - 02/0112006 190,000,00 2.500% 13,801.88 203,801.88 203,801.88 08/0112006 6,826.25 6,826.25 0210112007 170,000,00 2,850% 6,826,25 176,826,25 183,652.50 _08/QlI2007 ~"_,__..,~___~, " ,., "________~_ ,.... _ _4,4Q3}5_n________4,40375 ----~._------- 0210112008 170.000,00 3,050% 4,403,75 174,403,75 178,807.50 08/0112008 1.811.25 1,8t 1.25 0210112009 115,000,00 3,150% 1.811.25 116,811.25 118,622.50 Total $645,000.00 - S39,884.38 $684,884.38 - Yield Statistics Bond Year Dollar.; $1,338,75 Average Life 2,076 Years _~~~Ea.ge_f~upon _____________ - ----_.__._----_._.._._-~ -".- ....--.".- --- - - --_._--_.__._.__..~._-'"_._.__._._-_._--------_...- 2,9792254% Net Interest Cost (/'IIC) ____ "" "_ _ _._..______~_____.__.,,__. _ _ __ _ ___________..__....._m'..___'_ 3,3646596% (-" True Interest Cost (TIC) 3,3n7029% '"~ Bond Yield for Arbitrage Purposes 2,9725878% All IncIusiv"c;(jst(t\ICJ '" _,_____ ________,_,_,_..,__________, 4,2582622% - - ------------------ .---.- --- --------------------..- ----- IRS Fonn 8038 Net Interest Cost 2,9792254% - - _n ___un ______.._ _._.'_________ _ ________._._.__,_.,_"..".,_...,.._________.__~____ _._._-~".,~--,.,.._-----------_.__.__._--- Weighted Average Maturity 2,076 Years ,,- -, Ser 05 CIP & Equip Issue I Issue Summary I 2/2312005 I 11:33 AM (....... Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 2 (j City of Andover, Minnesota $310,000 GoO. Bonds, Series 2005 Purpose One - Equipment Certificates Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 05/0112005 0210112006 190,000,00 2.500% 6,217.50 196,217.50 196,217.50 08/0112006 1,770,00 1,770,00 02/0112007 60,000,00 2,850% 1,770,00 61,770,00 63,540,00 0810112007 .,-- - ---_._._..,---~-----,_._- ---- - 915,00 915,00 - -------.-.-"-------- ----...- -- - - -".- --....-.,-------"-..,- 0210112008 60,000,00 3,050% 915,00 60,915,00 61,830,00 Total $310,000,00 SII,587.50 $321,587.50 Yield Statistics Bond Year Dollars $412.50 _A,!,:~_~age,Lif~ ___.., ,__,__~_". .,-.-----....-------.--.- . ------.. ....------.-........---.-- 1.331 Years Average Coupon 2,8090909% Net Interest Cost (NIC) __,_,_______ '-"------- - 3,4103030% - -_._-~..- - -- TrueIntereslCost (TiCL_____ . --"'----------.--.--.------- - - .,-------------_.. --------" 3,4241725% .------------_.. ----- !lond '{ie1dfor~~itrageI'urpose"_ , _ '0 ___________._,"_ _ _______ _"",",.._____.. 2,9725878% . ..,,----------- - --- --- All Inclusive Cost (AIC) 4,7823554% IRS Fonn 8038 Net Interest Cost 2,8090909% --.-... -...-----.. - ..- --_.._--------_._"'-,-,.,- ___ __._._...0._____.______...__. .._._..__..._ Weighted Average Maturity 1.331 Years r SerOSCIP&Equiplssue I Equipment 12JZ?J2005 I 11:33AM \....." Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 3 /"-1 City of Andover, Minnesota 0 $335,000 G.O. Bonds, Series 2005 Purpose Two - CIP Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 05/0112005 0210112006 7,584.38 7,584,38 7,584,38 08/0112006 5,056.25 5.056.25 0210112007 11 0,000,00 2,850% 5,056.25 115,056.25 120,112,50 08/0112007 3,488 75___ ,},488,75 ""._~_.__._- -----------. ...-------..,.". ..------------ -----------., ,". 0210112008 110,000.00 3,050% 3,488,75 113,488,75 116,977.50 08/0112008 1,811.25 1,811.25 0210112009 115,000,00 3,150% t.81L25 116,811.25 118,622,50 Total $335,000.00 - $28,296.88 $363,296.88 - Yield Statistics Bond Year Dollars $926,25 Average Life 2,765 Years Average Coupon 3,0549938% - - ----~..- _._-_._._._-~,."-- ---- - -.-..--.. ----------------- Net InterestCost (NlC) ,., . ----------..." _____~.. 0-------------",--,------- 3.3443325% True Interest Cost (TIC) 3,3565999% Bond Yield for Arbitrage Purposes 2,9725878% AIlInclusivec;ost(~C) __,_",_ 4,0199698% IRS Form 8038 Net Interest Cost ----~._._,-'"---_._.- -------..--.--.--.----- 3,0549938% ---------.. ,~_._---_.- - -,------.-... .--.---.---....-.., .-...-------... - Weighted Average Maturity 2,765 Years :1 SerOSCIP&Equiplssue I OP 12I23l2OO51 11:33AM '---" Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 4 -. City of Andover, Minnesota / \ (J $335,000 G.O. Bonds, Series 2005 Purpose Two - CIP Net Debt Service Schedule Net New Fiscal Date Principal Coupon Interest Total P+I CIF DIS Total 05/0112005 - 0210112006 7,584.38 7,584,38 (7,584.38) 08/0112006 5,056,25 5,056.25 5,056.25 0210 \12007 110,000,00 2,850% 5,056,25 115,056,25 115,056.25 120,112.50 08/0112007 ~,_,_--_,__",_,,'--'-'--'---------'- _...-- 3,4~8}5 3,488,75____, _____.._ _____3,488}5____,_______ 0210112008 110,000,00 3,050% 3,488,75 113,488,75 113,488,75 116,977.50 08/0112008 1,811.25 1,811.25 1,811.25 0210112009 115,000,00 3,150"10 1,811.25 116,811.25 - 116,811.25 118,622,50 Total $335,000.00 $28,296.88 $363,296.88 (7,584.38) $355,712.50 /-- -", lJ' r"-, SerOSCIP&Equiplssue I CIP 12123120051 11:33 AM \......r Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 5 (J BOND INDEX Bond Buyer Index (20 Bond. 20 Years) Revenue Bond Index (25 Bond, 30 Yeal3) , " , , " 'I I I II 1111 I I 11111111111111111 II : I11I1 II 5,60% As of February 21, 2005 ' II June 2003 through February 2005 ' I Revenue Bond Index..,......".. 4,88';, I 111 I I II11I I II ~ 6.40% ~ Bond Buyer Index................. 4,35Y" I ,.. J.. Ii' 520% i \ 1\~l.v' '[1111 I i II I 11 I' , 'I I Ij RBI .' .1J. . I 1 I i II I' , o 5,00% Po I" I I i\ ~ I ,I II ~ . IN-, ~. i I~ I I, BBI I I ' 'I ',I !, I J 11[1 ' ,I ;/i11 1\1.! 'I I!~' I I ,. ~ il I I I " 480% "" '1 I 'N ' IV. '[.. 1 i' I I I Ii 't IN I ' I II i ' I. ! 11'.1' I ! I' 1, 460% . . I . I . . I i:1 ' . I Vi I ~l i ! I': : I /\1 I 4.40% I I ,i 1 I ' 1 1 I i I I 1 lit I J iil 1111 I Illl I ! II II I 11 ~ ' 5 2 .. 2 .. 2 .. 1 :s 5 2 .. 1 , 1 , 1 :s 5 2 .. Z .. 2 .. I :5 1 S 1 , 5 2 .. 2 .. 1 , , , 5 2 N J F .. J " S D J C) r' '\ \.J Resolution No. Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $645,000 General Obligation Bonds, Series 2005 A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue the City's $645,000 General Obligation Bonds, Series 2005 (the "Bonds"), to finance certain 2005 capital improvement activities described in the City's 5-Year Capital Improvement Plan; and to finance the acquisition of various capital equipment for the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Prooosal Ooening. The City Council shall meet at 7:00 p.m. on April 5, 2005, for the purpose of considering proposals for and awarding the sale ofthe Bonds. 0 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this I" day of March, 2005. City Administrator 0 e Prepared by Ehlers & Associates, Inc. :' '1 ~I ~NDbvER~ City of Andover, Minnesota Pre-Sale Report: G.O. Sewer Revenue Bonds March 1, 2005 Proposed Issue: General Obligation Sewer Revenue Bonds, Series 2005 Purpose: To finance the construction of various improvements to the municipal sewer system in the City. Description: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 475 and 444, to finance the Project in the amount of$I,100,000. Financing the Project requires a bond issue in the amount of $1,140,000. The proposed finance plan consists of the sources and uses of funds attached to this - - Report. ( ) -_/ Rating: The Bonds are expected to be rated by Standard & Poor's at an "A+" level. Term/Call Feature: Principal on the Bonds will be due on February 1 in the years 2007 through 2016. Bonds maturing February 1,2011, and thereafter will be subject to prepayment at the discretion ofthe City on February 1,2010. Funding Sources: The Bonds are general obligations of the City and as such are secured by a pledge ofthe City's full faith, credit, and taxing powers. Under Minnesota Statutes, Chapter 444, the principal and interest are payable from net revenues of the municipal sewer system. In addition, the City pledges in the resolution awarding the sale ofthe Bonds to maintain rates and charges sufficient to cover debt service payments, after taking into account any special assessments levied against benefitted property. If there is a shortfall in net revenues, the City may use other available funds, including ~) e Prepared by Ehlers & Associates, Inc. 0 property taxes, to cover debt service payments. Under Minnesota Statutes, Section 115.46, a city-wide ad valorem tax against all taxable real property can also be utilized. Discussion Issues: The first interest payment on the Bonds will be February 1,2006, and semiannually thereafter on February 1 and August 1. The projected debt service and flow of funds are attached to this Report. Bank Qualified: The Bonds will be "qualified tax-exempt obligations". Schedule: Pre-Sale Review: March 1, 2005 Distribute Official Statement: Week of March 21 Conference with Rating Agency: Week of March 28 Bond Sale: April 5, 2005 Estimated Closing Date: May ...--...... ,,-) Attachments: Sources and Uses of Funds Proposed Debt Service Schedule Bond Buyer Index Resolution authorizing Ehlers to proceed with Bond Sale Ehlers Contacts: Financial Advisors: Mark Ruff(651) 697-8505 Todd Hagen (651) 697-8508 Bond Analysts: Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Bond Sale Connie Kuck (651) 697-8527 Coordinator: The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale date, 0 e Prepared by Ehlers & Associates, Inc. f,J City of Andover, Minnesota \.. - $1,140,000 G.O. Sewer Revenue Bonds, Series 2005 Sources & Uses Dated 05/01/20051 Delivered 05101/2005 Sources Of Funds Par Amount of Bonds $1,140,000,00 Total Sources $1,140,000.00 Uses Of Funds Total Underwriter's Discount (1.250%) 14,250.00 Costs of Issuance 22,500.00 -- - - - .,--..'._--------- "..,-,------.'''. -,--.-----------.,--.,-------- --- ----------- ~,_._--_.__._..~.- Deposit to Project Construction Fund 1,100,000,00 Rounding Amotmt 3,250,00 Total Uses $1,140,000.00 ,.-, , ' I '- ,') Ser05$l,lMNetGOSwrR I SINGLE PURPOSE 12I23l2OO51 11:31 AM '--' Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 1 " " City of Andover, Minnesota \_) $],]40,000 GoO. Sewer Revenue Bonds, Series 2005 Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 05/0112005 02/0112006 30,600,00 30,600,00 30,600,00 08/0112006 20,400,00 20,400,00 0210112007 95,000,00 2,850% 20,400,00 115,400,00 135,800,00 08/0112007 19,046.25 19,Q46dLn_ -------'''-,-~-"-".,..,-_..- '0'_- '_'._.______ ~ -.------------ 0210112008 100,000,00 3,050% 19,046.25 119,046.25 138,092,50 08/0112008 17,521.25 17,521.25 0210112009 105,000,00 3,150% 17,521.25 122,521.25 140.042.50 08/0112009 - 15,867,50 ] 5,867.50 02l011201O~___,___ 105,000()()____,_ 335(1",'0, 15,861.5Q,_______ 120,8(;7.50 _______ ,136,73500 08/0112010 - 14,108,75 14,108,75 0210112011 110,000,00 3.500% 14,108,75 t24,108,75 138,217.50 08/0112011 12,183,75 12,183,75 0210112012 115,000,00 3,650% 12,183,75 127,183,75 139,367,50 08/0112012 10,085,00 10,085,00 0210112013 120,000,00 3,800% 10,085,00 130,085,00 140,170,00 08/0112013 7,805,00 7,805,00 0210112014 125,000,00 3,900% 7,805,00 132,805,00 ]40.6]0,00 /-~, 08/0112014 5,367,50 5,367.50 \. ' 0210112015 130,000,00 4,000% 5,367,50 135,367,50 140,735,00 _J 08/0112015 2,767.50 2,767.50 0210112016 135,000.00 4,100% 2,767,50 137.767.50 140,535.00 Total 51,140,000.00 - 5280,905.00 51,420,905.00 Yield Statistics Bond Year Dollars $7,485,00 ~'\y~~_age.~i~__~~~_____ ------------"',--.-.,,-------.--.- .---.--.-.---- 6.566 Years ________"'..,________..__.__.__'____ ______ --_._"'-0 _______________,.,.,_,_,_ ___ _______ ___ Average Coupon 3,7529058% NetInterestCost (NlC) , 3.9432866% --'-------------'-- -------------",," - -------..--.... -------..-.. True Interest Cost (TIC) --- ------..-..-.... ."... ,--------~--- 0' _____..___________..._"_ _'________ ____ 3,9579231% ------------- - Bond Yield for Arbitrage Purposes 3,7360282% AlllnclusiveCost(i\]C) - ---------.--..-.--.-------". '"-- 4,3161230% ----.--.----...-..---.----.- - -..... ..------_._--_.._.~-_. ......-,,-.------------.--- IRS Fonn 8038 Net Interest Cost 3,7529058% - --------.-- ." ----.---------- -----_.~........._--------_._.__.- "..----.-------..---.... --.-.-----,,--..-.--- -. -.....--.--.-.-.--- .. ..-,,-.---.-.----- Weighted Average Maturity 6,566 Years I r Ser05$l,lMNetGOSwrR I SINGLE PURPOSE 12I23l2OO51 11:31 AM V Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 2 , 'I '<) BOND INDEX Bond Buyer Index (20 Bond. 20 YealS) Revenue Bond Index (25 Bond. 30 Yeats) 'I " . I r I II 'I j I III1 11111 11111 III II! 11I1I1 r I1II1 !.I 560"" !I June 2003 through February 2005 As of February 21, 2005 'I Revenue Bond Index,......,...., 4,88% I I I II' I I I I , Bond Buyer Index,........,..,.... 4,35% 5.40% II 'I UI"l!1 11111 , 'II i I , \ , ; i , , I I I i , 5.20% T RBI I I I " II J II III , \, ,1'1 II I .,1 i 1'1 " I (~ I"l i , I, I I 5,00"" - I . T' ' , 1 II r 11 I "1 I I i: I I : BBI I I I , '~ ! I . ! I' ' I -r. ! ,"' , i 4.80% i r II ~ ~I 1:lwl I , I " I ij I , I 4.60% 'I i T, I r 7 "- I .\.. , ,~ , I . 'I ' I ' 1 I I H j I ' , ! " 4.40% I I I 1 I, I I , , flYI , i I ' I I ! I I I . , I 4.20% 5 2 " 2 " 2 " 1 :5 5 2 .. 1 :s 1 :s 1 :5 5 2 " 2 <II 2 <I t 3 , :s 1 3 5 2 " 2 <I 1 S 1 :5 5 2 . , , . , . . , , 0 ( " \._J Resolution No. Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $1,140,000 General Obligation Sewer Revenue Bonds, Series 2005 A. WHEREAS, the City Council ofthe City of Andover, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue the City's $1,140,000 General Obligation Sewer Revenue Bonds, Series 2005 (the "Bonds"), to finance the construction ofvarlous improvements to the municipal sewer system in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota, as follows: 1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. (j ~-' 2. Meeting: Proposal Opening. The City Council shall meet at 7:00 p.m. on AprilS, 2005, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf ofthe City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 1st day of March, 2005. City Administrator / '\ e .......) Prepared by Ehlers & Associates, Inc. @ , '\ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 '.j FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrato~ Will Neumeister, Community Development Director d.. FROM: Chris Vrchota, Associate Planner ~ SUBJECT: Consider Conditional Use PermitJDrive Through Window/Bunker Lake Blvd. - Planning DATE: March 1,2005 INTRODUCTION The applicant is requesting a Conditional Use Permit to construct a drive-through window on the north side of their proposed multi-tenant retail building. DISCUSSION As per section 12-13-3 ofthe Andover City Code, a drive-through window is a conditional use in the General Business (GB) zoning district. The Conditional Use Permit (CUP) review process allows for the review of the planned design for traffic circulation, stacking, and potential impacts '\ from noise and lighting on neighboring properties. \.,-.... ) The site is located north of the Target store, at the southwest comer of the Bunker Lake Boulevard and Martin Street intersection. The window would provide drive-through service for a future coffee shop. Traffic would circulate along the east and north sides of the building, with the order board being on the east side and the window near the northwest comer of the building. Impact on neighboring properties will be limited, as the site is bordered by retail development on three sides and Bunker Lake Boulevard to the north. The property across Bunker Lake Boulevard to the north of the site is zoned for commercial use and is covered by a wetland. Applicable Ordinances Chapter 12-5-6 B of the Andover City Code provides the following criteria for the issuance of a Conditional Use Permit: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect ofthe proposed use on the Comprehensive Plan. , 2. If it shall determine by resolution that the proposed use will not be detrimental to the j health, safety, morals, or general welfare of the community, nor will cause serious traffic .~ congestion or hazards, nor will seriously depreciate surrounding property values, and that said use is in harmony with the general purpose and intent ofthis title and the comprehensive plan, the City Council may grant such permits. Comparison of Proposal to Applicable Ordinances , '\ The proposal conforms to all applicable ordinances. \.j Staff Recommendation Staff recommends approval of the proposed Conditional Use Permit subject to the conditions in the attached resolution. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed Conditional Use Permit. Attachments Resolution Location Map Letter from the Applicant Andover Marketplace East Site Plan Ryan Commercial Building Site Plan Elevations Planning Commission Meeting Minutes ACTION REQUESTED The City Council is asked to approve the proposed Conditional Use Permit. " -, Respectfully Submitted, ,,~ ) 4t1~ Chris Vrchota Cc: Ryan Companies, Attn: Molly Carson, 50 South Tenth St.,Suite 300, Minneapolis, MN 55403-2012 , , ) --- -2- CITY OF ANDOVER COUNTY OF ANOKA , "- STATE OF MINNESOTA \ '- ) RES. NO. A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF RYAN COMPANIES US, INC. FOR PROPERTY LOCATED AT THE SOUTHWEST CORNER OF BUNKER LAKE BOULEVARD AND MARTIN STREET, (PIN 34-32-24-42-0031 ) LEGALLY DESCRIBED AS: Lot 2, Block 1, Andover Marketplace East, Anoka County, Minnesota WHEREAS, Ryan Companies US, Inc. has requested a Conditional Use Permit for a drive- through window; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request; ,. -" NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby ,-. ) agrees with the recommendation of the Planning and Zoning Commission and approves the Conditional Use Permit for a drive-through window on said property with the following conditions: 1. The Conditional Use Permit shall be contingent upon approval of a Commercial Site Plan. 2. Based on the orientation ofthe building in relation to Bunker Lake Boulevard and agreements between the developer and the Andover Economic Development Authority, landscaping shall be reviewed and approved by City staff as part of the Commercial Site Plan review process. 3. The developer shall extend the pedestrian trail from Martin Street to the sidewalk at the southeast comer of the building. 4. The site shall conform in all ways with the Andover City Code and Andover Station Design Guidelines. 5. The Conditional Use Permit shall be subject to a sunset clause as per section l2-l5-6-D ofthe Andover City Code. Adopted by the City Council ofthe City of Andover on this _day of ,2005. CITY OF ANDOVER , " \--- I ATTEST: Michael R. Gamache, Mayor Victoria Volk, City Clerk -'$- Conditional Use Permit Drive Through 0 (II Z <C II AVe: 01 \In f] 0 ~ ] ) - l I I o Ii , ~ B= ffiB~~ l DD /l 1>--. ~ 'I D DO 0 B~ii~ IALBLV~ DO 0 -Jl ==.-( ~~WLI I/!. I~. I II~ ~~FC ,}" ~ ~ I ?:& I 174= /( - - - ~7 _ = \ /' IT --- "-.. ~ 134TH "''dp I- <IJ I I I - - r-( ~ .- ,,' I 'J ~ - - - (>--'-, ~ - - hi - - --1 I ~ --. '- -I'\.J 1/,: .-! '1 ~- - ~;:; D..... - - ~ :.--.~ - -- '-- r~;-- ,/ ~o ~'-l'i:. ~'-.J..J; ___ - - R '-- V -~'---' - r)~ ~ \ '-' - -.. I /----' N ,/- '\ W~E v ~NDbVE~ -"1- Project Location Map Layout Name: LOCATION MAP LAYOlJT Project Location: H:\GISDATA\Pl.ANNING\PROJECTS\NEWCASES,APR Date Printed: 02103/2005 - 02:19:52 PM ~) Proiect Narrative Lot 2, Block 1, Andover Marketplace East Southwest Quadrant of Bunker Lake Boulevard NW and Martin Street - Andover, Minnesota Prepared By: RLK-Kuusisto, Ltd. January 18, 2005 For Commercial Site Plan Review and Conditional Use Permit Introduction On behalf of Ryan Companies US, rnc" RLK-Kuusisto, Ltd, is pleased to submit the enclosed plans and documents for the Commercial Site Plan Review and Conditional Use Permit applications for Lot 2, Block I, Andover Marketplace East site for review, discussion and approval by the City of Andover. The plans and documents outline the site development Ryan Companies is proposing for the 1,7-J:.. acre site, This application package is anticipated to be heard at the February 8, 2005 Planning Commission meeting and March I, 2005 City Council meeting. Project Request . Approval of Commercial Site Plan Review . Approval of Conditional Use Permit for Drive-Through Lane C.) Project Description/Background The City of Andover has previously reviewed and approved the overall development of the Andover Marketplace East site. This application package has been prepared for the Lot 2, Block I parcel to allow development of a 10,000 square foot multi-tenant retail building with a drive-through facility, The enclosed plans place the proposed retail building at the center of the parcel, orientated inward, towards the Target Greatland store. The site has been designed to integrate the parking access drive of the Target parcel to encourage shared trips amongst the commercial lots, The master development plan has put into place all trunk line utility connections required for the site. The enclosed plans detail the proposed work necessary to develop the Lot 2, Block 1 parcel. Conditional Use Permit Request/ Justification The City of Andover Conditional Use Permit application lists the narrative statement criteria required for a Conditional Use Permit. The following responses are provided for this request. . The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. No negative effects upon the health, safety, morals and general welfare of occupants of surrounding lands are anticipated as a result of the proposed development. . Existing and anticipated traffic conditions including parking facilities on adjacent streets and lands, The master development plan for Andover Marketplace East accounted for the anticipated traffic with :] full build-out of the project; anticipated traffic conditions are expected to be consistent with the master development plan. Parking facilities for the proposed 10,000 square foot retail building are provided within the Lot 2, Block 1 parcel. Project Narrative Lot 2, Block 1, Andover Marketplace East January 18, 2005 RLK-Kuusisto, Ltd. Project No. 2005-109-M Page 1 of 2 -~- . The effect on values of property and scenic views in the surrounding area, No negative effects upon property values or scenic views in the surrounding area are anticipated as a C.J result of the proposed development. . The effect of the proposed use on the Comprehensive Plan, The proposed use is consistent with the Comprehensive Plan. Conclusion It is the intent of the Lot 2, Block 1, Andover Marketplace East site to promote an attractive commercial marketplace meeting City of Andover' standards. Approval of this Commercial Site Plan Review and Conditional Use Permit application package is requested, It is anticipated that this application package will be heard at the February 8, 2005 Planning Commission meeting and March 1,2005 City Council meeting, Submittal Package The following items are provided for this application: . Completed Commercial Site Plan Application . Completed Conditional Use Permit Application . Application Fee (3-checks/$1,475.00 total: $1,000,00 Commercial Site Plan escrow fee, $400 Conditional Use Permit application fee, $45.00 recording fee-Torrens property, $30.00 public notification sign fee) . Project Narrative . Preliminary Plans for Site, Grading, Drainage, Erosion Control, Tree Protection, Streets, Utilities and Landscaping, dated January 18,2005 r> . Geotechnical Evaluation report, Braun Intertec, October 30, 2003 U . Stormwater Management Plan, dated January 18, 2005 . Building Elevations, Ryan Companies US, Inc" (4-sheets) dated January 2005 Applicant and Development Team Applicant/Developer Ryan Companies US, Inc. Telephone 612-492-4440 50 South Tenth Street, Suite 300 Fax 612-492-3440 Minneapolis, MN 55403-2012 Molly Carson, Associate, Sales and Leasing Email mollv ,carson@rvancomDanies,com Site Plan/Civil Engineer/Landscape Architect RLK-Kuusisto, Ltd, Telephone 952-933-0972 6110 Blue Circle Drive, Suite 100 Fax 952-933-1153 Minnetonka, MN 55343 Joe Samuel, Project Manager 1 Senior Professional Engineer Email i samuel@r1k-kuusisto,com David Patten, Landscape Architect Email: dpatten@r1k-kuusisto,com 0 G:\Ryan Companies\2005-1 09-Ml_ Correspondence\City Sub 1-18-05 SP Review-CUPINarralive 01-18-05,doc Project Narrative Lot 2, Block 1, Andover Marketplace East January 18, 2005 RLK-Kuusisto, Ltd. Project No. 200S-109-M Page 2 of 2 -6- --- ~,,- ""--"'I--'--'~~ ~"~~------I :=l=i..a ~ ~~ Al'l - =[~~~~~~~ ==-- --- --'!,:'.,':..--:::: __ XTI:I ~;..."T:. ,~_ -".~~'~M.~~\5J --- HVAM S3ll>l3dOlldl..L =~_ "'--/ -:r===-==-.::.e..::~ lnII_ ::'.l:~E~~. ~=...;;:: O3J..INn ~ I , , . 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I ~ ..C~ ...... .. ~<<.o I~""" I ~< D:: (,J I ~, , o! I , I - ( , I , I . ,-, - ., i i i /f' " f .;;~ "~!i , I I I ! I __ -- v ~ '1 v ~ W\LC! O:Ul'" ~ ' Ce~ ' we H I \ UlC!.w :<: /') \ ~.. . . , 0 8 I \ If ' Hi! tt,1 ~ , i~ I , !' r , ' ~I I , I , I }" . I I '" ' - -In rr1Tl \ ~i ~i III a: "'-'I' C w ~I 0 0 > . W 0 '" ZI 0 .- > 0 0 8 .. N ra W '7 :;51 ~ :2 i <: i > U tL ;i , IV w 0 ~ I - a: -, l8G! w C 0 I u -'1- Regular Andover Planning and Zoning Commission Meeting I s - January 8, 2005 () Page 4 1. 2. New paragraph three would state: ture house shall have a footprint of at least twice the size of the total area of any Motion carried on as-ayes, O-nays, 2-absent (Greenwald, Vatne) va Mr. Bednarz stated that this item would be before the Council at the February 15, City Council meeting. ---. PUBLIC HEARING: CONDITIONAL USE PERMIT (05-04) FOR DRIVE THROUGH AT LOT 2, BLOCK 1, ANDOVER MARKETPLACE EAST. Mr. Vrchota explained the applicant is requesting a Conditional Use Permit to construct a drive-through window on the north side of their proposed multi-tenant retail building. Mr. Vrchota discussed the staff report with the Commission. Chairperson Daninger asked if staff felt comfortable with the landscaping to shield the headlights of cars. Mr. Vrchota stated the building will be surrounded by commercial ~) and wetland so there should not be a problem with shielding. Motion by Kirchoff, seconded by Casey, to open the public hearing at 7:27 p.m. Motion carried on as-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. There was no public input. Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:27 p.m. Motion carried on as-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Commissioner Kirchoff stated he did not have a problem with this because it is in a commercial area. Mr. Vrchota stated this will be a coffee shop but he did not know which one. Commissioner Jasper stated the approval is not dependant on what the type of business is. Mr. Vrchota stated this was correct. Mr. Jim MercWewitz, Ryan Companies, stated the tenant is planned to be a coffee shop and they are in the process of signing a lease with them. Motion by Kirchoff, seconded by Holthus, to recommend to the City Council approval of Resolution No. _, approving the Conditional Use Permit. Motion carried on as-ayes, /) O-nays, 2-absent (Greenwald, Vatne) vote. '-../ -10- - - Regular Andover Planning and Zoning Commission Meeting Minutes - January 8, 2005 Page 5 C) Mr. Vrchota stated that this item would be before the Council at the March 1,2005 City Council meeting. PUBLIC HEARING: LOT SPLIT (05-04) TO CREATE A RURAL RESIDENTIAL LOT AND RESIDUAL PARCEL AT 264 ANDOVER BOULEVARD NW Mr. Cross explained the applicant has applied for a lot split that will divide an 8.9-acre property into two Rural Residential lots. The existing house will remain on one of the lots. Mr. Cross discussed the staff report with the Commission. mmissioner Kirchoff stated it was a good idea to get the driveways off of Andover Bo evard but that changes the internal roadway system they are looking at now. Mr. Cross tated this is a rough plan, and the sketch plan is subject to change. Commissl er Jasper asked ifthere were existing homes on the property and what is the orientation 0 those. Mr. Cross stated they both face north. Commissioner H thus stated as she drove by the houses, she wondered how a driveway ~~ coming from any 0 r direction could work with any different orientation. Mr. Cross stated the plans are ver reliminary. He stated one thought was if a road approaches from the south, they wou into the orientation of the garages and a septic drainage in the back. Another idea is to ve a road adjacent to the properties which would allow a driveway to the side. He state ere are options. Commissioner Jasper asked if the lot being split are owned by two different people. Mr. Cross stated that was correct. Commissioner Jasper stated one of the condl . ons of approval is the two residual lots be combined. Mr. Cross stated that was correct. Commissioner Jasper asked how they would comb' the properties if they are owned by two different owners and being purchased by a third. . Bednarz stated that the intent of the split is to allow the homeowners to sell the residua roperties to the developer. The City would require the developer to combine those prop ies when the lot split is recorded with the County. Commissioner Holthus asked if the intent was to start the process as Mr. Bednarz stated that was his understanding. Commissioner Holthus asked why they cannot do the lot split at the time or a the lot ::) split occurs. Mr. Bednarz stated the intent is to accommodate the requests ofthe -1/- 0 /"- ~'\ U 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Consider Donation/Anoka High School Senior All Night Party DATE: March 1,2005 INTRODUCTION The City has received a request from the Senior All Night Party Donation Committee for a City donation to help fund activities in support of an Anoka High School Senior All Night Party. DISCUSSION A letter from the Senior All Night Party Donation Committee is attached. The requested donation amount would be used to assist the Andover Senior Party Association to hold the All Night Party, with funds <\ being used for foods, events and other miscellaneous items that celebrate the accomplishments of the '-,J graduating senior class. The City Council, pursuant to the Public Purpose Expenditure Policy adopted by the Council provides for such a donation. The All Night Party's primary goal is to provide a safe atmosphere for graduating seniors by keeping them off the road and in a supervised environment. Parents coordinate and supervise the "party" and volunteer their time to the event. BUDGET IMPACT Funding for a donation is available through the City's Charitable Gambling Fund. ACTION REOUESTED Consider a donation to the Anoka Senior All Night Party. I I , I Attachment 0 / "' '\.J ANOKA SENIOR PARTY PRIZE COMMITTEE Dear Business Friends: The parents ofthe graduating seniors ofthe Anoka High School class of2005 are busy preparing for this year's Senior All-Night party. In the tradition of our past graduating classes, this year's party wiII again be a lock-in. It wiII be held at the Mermaid Supper Club. In previous years there, the party has been a huge success. Party attendees will be able to participate in cyber-bowling, video games, dancing, karaoke, and many more exciting activities, all under the watchful eyes of parent volunteers. Although the support ofthe community is quite evident throughout the school year, the success ofthe Senior Party is greatly dependent on further donations from businesses such as yours. It is with this in mind that we ask for your assistance in this project through donations of any kind. If you would respond either way by approximately April 15" it would be greatly appreciated. / "\ A representative from the Prize Committee wiII be in touch with you in the near future. If you have <.j any questions, please contact either of us at the number listed below. Donations can be sent to the address below. Please make your checks payable to: Anoka Senior Party Association. Your donation is tax deductible and your business wiII receive special recognition in an ad that appears after the party has taken place. Please help us make the 2005 Senior Class Party a success. Thank you in advance for your generous support, and for helping to keep our kids safe on graduation night! Sincerely, Prize Committee Chairs Jody & Andy Martin 7101 149~~ Lane NW Ramsey, MN 55303 Phone: 763-421-2524 Name of Business: Contact: Address: Phone: I would like to donate: Needs to be picked up: 0 @ f \ '\_J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: March 1, 2005 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting on March 15th at 6:00 pm. DISCUSSION "\ Tentative agenda items for a March 1st EDA meeting have been identified as follows: , j '-' 1. Review purchase agreements 2. Letters of Intent Review 3. Update Andover Station North Improvements 4. Other Business Other items may be added upon request. ACTION REOUIRED Schedule an EDA meeting for Tuesday, March 15, 2005 at 6:00 pm. /\ '-....) ! - - - @ C I T Y o F f -\ NDOVE <J 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule Council Workshop - Miscellaneous Business Items DATE: February 1,2005 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of February. A number of business items will be addressed at this meeting. DISCUSSION .' " Tentative agenda items for a February workshop have been identified as follows: \ '---," 1. Community Center Advisory Board Interviews - If necessary 2. Development Process Review 3. Transportation Funding/Project Update 4. Wireless Internet Presentation 5. Other Business Other items may be added upon request. ACTION REQUIRED Schedule a City Council Workshop; some suggested dates are Tuesday, March 220d or March 29th or Thursday March 24th or March 31 sl at 6:00 or 7:00 pm - /-\ I, . ) @ r " , ; \.._.J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule 2005 Council Goal Setting Workshop DATE: March 1, 2005 INTRODUCTION The Council is requested to schedule a 2005 Council Goal Setting Workshop and provide direction to the Administrator on workshop format and content DISCUSSION "', Some suggested agenda items for the 2005 Goal Setting Workshop may include the following: r \ \.~.' 1. Council 2005-2006 Goals discussion 2. Develop 2006 Budget Guidelines 3. Other Business Other items may be added upon request. ACTION REQUIRED Schedule a 2005 Council Goal Setting Workshop; some suggested dates are Tuesday, March 220d or March 29th at 6:00 or 7:00 pm. --- , - , 1..-- ) c3 C I T Y 0 F / , NDOVE ! , - . 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: March I, 2005 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Community Center Construction Update 2. AdministrationlFinance Updates 3. Improvement Project Updates "\ 4. Development Activity Updates ; ) \....~ 5. Legislative Updates 6. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. r ') '-.J " 'CY1(1 i (\aJ . . ~ ' ,~/ DATE March 1. 2005 ITEMS GIVEN TO THE CITY COUNCIL ~ Andover Station North Ball Field Layout/Grading Plan/Project 05-15 ;. Feasibility Report/2005 Overlay Project/05-2 ~ Feasibility Report/Crosstown Boulevard NW & 159lh Avenue NW/04-33 " <-) PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON .' ~\ THE NEXT AGENDA. '-J THANK YOU. G:\DA T A\ST AFF\RHONDAAIAGENDA\CC L1ST.doc I / ! 'n , i I tj~ , .-- O~ ~_, I " l\ J.l!'L-- i " " " " <0 \\ ,,// trj ,', ~ \ \... I ~ " . I ' \ ' '" " '" 'a> (J\ :0:1 , " d~ , , --' ",gj , " . , ; (jJ ---- i (jJ 0 : ~, , , " , il: '" '" \\\ i \\\ ! ~ ~ ~ 1 )> Z '-- I .. 0 x', "\ m" . \ "\ a> 0 .., \ ,....-- ~ r- .'/' < : ..-.- )> fTl -< ;0 0 f', C (f) : ", -h , -- ,__I' " ' , 'I -I -I ,.,.-', J . ..-.---.' " )> \, ,..-''. r .,1 I "'-I 1/ 0 J I G) Z ,!I ::::0 ,.: I )> ,.: I Z I 0 0 I - I Z ;0 I G) -I I :::r "l -u . I \ " .' f \, \ I \ , r rn ' '-" I I A- I )> )> / "\ I I I \, I \ Z r- I I I '1 .-.... ' Cl , : ',I I ~ r- .'. . . , . \! I '" 1 I I I] , 0 OJ VJ I - 0 ,,' fTl }> I I Cl ,- r- fTl I 0 ~ I \ I " : ~ " , ' I II J--.--./ I ~ : ,--- a -,' -- I a : (I I : , /i I '.-' '!-.. I " /\ -...-,. I I I I I I 0 0 0 )> ::::J c.. o ~. < -;1J f~ ~ ...., ~ , 00 ~ ~ ..0>" '-I ~~ 0 Oz ...., JA-1 ~ CA ' (J) m ~~ () I ~~ I 0 I 3 t. -c ,~ 1 ~ o~~ \ , ~i~ 1 ~ t g ) '~ , (.Ia , b ~ ~ I U1~ 18 n~ . 0> Sf J ~ ~ I ~ ~ ) ) .i ) I I 1 \ I I i ___n __ E LO_Q~ _ ~ LAr-J_ __ n.o1_. 1\II.~.I~c::.I:J~ 20J}!5._ ' ___un' . ,____________n_______ _____ ___ n~___m_ - -- I 0 () lJ I ."~' . '. .' . ...:.'j....... ." N )> ..., '-". 0 C .... ::J '" :'J .... '" "'. r 0 a 0.. 0 '" '!. " 0 '" < CD ...., en -c 0 ::1 en () 0 3 -c - i CD ! it >< ~ I I I ! 1 , 1 i i I ! ! I .., .... .... .... .... .... ~:DI \J\ '" 0'\ C a a ~ -\ a a F z =i 70 Z a -< IT' a IJl IT' \Jl -\ IJl C J> 70 C F \Jl (') F Q IT' Q 3 -\ IT' IT' IT' J> Z Q (1' J> \Jl -\ IJl \Jl IT' C IT' 3 F 3 IT' Q IT' Z ~ Z -\ I IT' -\ >- J> \Jl ~ IT' ~ 3 IT' Z ~ -\ ~ ~: SITE RESTRICTIONS 01 . MARCH. 2005 f\ 1'- 1\ L ~..,\ , ! 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for March 1, 2005 City Council Meeting DATE: March 1, 2005 The City Council is requested to review the supplemental material for the following Agenda Items: Accent Additional Items Under Consent Items Item #14a. - Approve Tobacco License/Lakes Conoco/Andover (Supplemental) - Clerk 0 L 0 ~J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki Volk, City Clerk SUBJECT: Approve Tobacco License/Lakes Conoco/Andover - Supplemental DATE: March 1, 2005 INTRODUCTION Ron Vanelli, dba Lakes Conoco/ Andover, has applied for a license to sell tobacco. DISCUSSION ') --J Mr. Vanelli plans to open Lakes Conoco during the week of March 6, 2005 and requires a license to sell tobacco and tobacco products. The license application has been completed and the 2005 fee paid. ACTION REQUIRED Council is requested to approve a tobacco license for Lakes Conoco/Andover for 2005. Respectfully submitted, flL' Ufli Vicki V olk City Clerk 0 J ,., I \) SJ.\NDbVE~ I r'1 J J J I MARCH 1, 2005 ....,......... - ....-f;;;:.;.~~"...;.. l'~.._c_.....,"...___,~~ _'<~~I. ......J.....!L.._. .'-'--<;......,...11 J 1 LJ J Feasibility Report J Crosstown Blvd & 159th Ave ') Intersection Improvements L..I J City Project No. 04-33 ,., J ,., I L..J ,., I LJ Prepared by: n Engineering Department I U City of Andover 1685 Crosstown Boulevard NW n Andover, MN 55304 I L..J n I ~'::E;ZY-:':::;Z:,"_-,-~. .-....r~:r3..-="l...~_.>lo.:o.'.:u';,,~_..,...!_,,!;:...._~,,;:!~_~._~ l ) J ,..., I LJ n J fl , ,) J J Feasibility Report Crosstown Blvd & 159th Avenue J Intersection Improvements J City of Andover Minnesota J City Project No. 04-33 J J r) L... J J J 1 I hereby certify that this Plan, Specification, or Special Provisions contained in this U proposal were prepared by me or under my direct supervision and that I am a duly J Licensed Professional Engineer under the laws of the State of Minnesota. J Z./Z.3/oS 1 Date!' I l r ) J ~ u r, J 1 ~NDbVE* l ) ,., 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 J FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US J March 1, 2005 J Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW J Andover, MN 55304 J Re: Feasibility Report for Crosstown Boulevard & 159th Avenue Intersection Improvements (C.P. 04-33) ,., J Dear Mayor and City Council: ,..., With your authorization, we are pleased to submit this feasibility report for addressing J the potential for street improvements for the Crosstown Boulevard & 159th Avenue Intersection. The improvements are required by the Anoka County Highway r " Department as part of the Constance Corners and Miller's Woods plats. LJ The proposed improvements consist of the construction of left and right turn lanes into J the developments at 159th Avenue and the associated lane widening and taper construction to accommodate these improvements. J The total estimated cost of the improvements is $265,087.01. This estimated cost includes construction costs, contingencies, and City expenses (engineering, administration, fiscal, and legal). The City has collected $60,000 from the Constance J Corners development for the improvement project. The remainder of the project costs will be financed through the City's Road and Bridge Fund, which will be reimbursed through assessments to the Miller's Woods developments and Fire Station #3. J We recommend that the City Council review this report, and if acceptable proceed with J project implementation as proposed. Sincerely, J City of Andover Engineering Department 0...JL0. ~ J ) David D. Berkowitz, P.E. City Engineer J J fl L.J fl l ,) J CROSSTOWN BOULEVARD & 159TH AVENUE INTERSECTION IMPROVEMENTS J CITY PROJECT 04-33 CITY OF ANDOVER, MINNESOTA J TABLE OF CONTENTS PAGE NO. n J SECTION I. EXECUTIVE SUMMARY .................................................................................................. 1 J SECTION II. INTRODUCTION AND INITIATION OF REPORT............................................................ 1 SECTION III. PROPOSED IMPROVEMENTS ....................................................................................... 1 J SECTION IV. RIGHTS-OF-WAY AND EASEMENTS................................................................,............ 3 SECTION V. MAINTENANCE IMPACT .................................................................,............................... 3 J SECTION VI. PERMITS .......................................................................................................................... 3 SECTION VII. ESTIMATED PROJECT COST......................................................................................... 3 SECTION VIII. FINANCING OF IMPROVEMENTS.................................................................................. 4 r "\ I SECTION IX. PROJECT ASSESSMENTS ........,..................................................,..........................,...... 4 / L,,- SECTION X. PROPOSED PROJECT SCHEDULE ............................................................................... 4 J n I L.J fl J APPENDIX n J J Exhibit 1: Project Location Map Exhibit 2: Proposed Project Layout n Exhibit 3: ACHD Detail for Turn Lane Improvements U Exhibit 4: Storm Water Flow Paths n Exhibit 5: Estimated Construction Costs l "\ Exhibit 6: Preliminary Assessment Worksheet ) I. L.J n U r-, J 1 . ) CROSSTOWN BOULEVARD & 159TH AVENUE " INTERSECTION IMPROVEMENTS n J CITY PROJECT 04-33 CITY OF ANDOVER, MINNESOTA J I. EXECUTIVE SUMMARY J The proposed project cbnsists of the construction of northbound and southbound left and right tum lanes on Crosstown Boulevard at 159th Avenue. These intersection n I improvements are required by the Anoka County Highway Department as a condition of u the plat approvals for Constance Corner's and Miller's Woods. r-, I U The estimated costs of the proposed improvements paid for by development, including r-, construction costs, engineering, and City expenses is $258,399.38. The total project cost , u is estimated to be $265,087.01. The total cost to the City for this project is $6,687.63 J (assessed to Fire Station #3). The project is feasible from an engineering standpoint and is necessary to comply with r ) Anoka County Highway Department requirements. L.- n Exhibit 1 in the appendix depicts the location of the proposed project. J II. INTRODUCTION AND INITIATION OF REPORT n i u The Andover City Council authorized this Feasibility Report on February 15, 2005. The n improvements would serve the existing Constance Corners and Miller's Woods u developments and Fire Station #3. n u III. PROPOSED IMPROVEMENTS 1'l The City of Andover Engineering Department has prepared the preliminary design of the U intersection improvements. n J A. STREETS n l' Improvements at the intersection of Crosstown Boulevard and 159th Avenue will "\ include 12-foot wide left and right turn lanes into both Constance Corners and Miller's .- ) J Woods. Through lane tapers will be constructed to accommodate the turn lane n 1 u J n I , "- improvements. Both southbound and the northbound right turn lanes are 12' wide ) n and 300'long. The Anoka County Highway Department allowed the northbound left I L.J turn lane to be 200' long and allowed all turn lane tapers to be 12: 1 (versus 15: 1) to r'1 allow for construction within the existing right of way. Right of way constraints on the J south end of the project on the east side of Crosstown Blvd and the north end of the ""1 project on the east side, north of Miller's Woods prompted the County to allow these I modifications to the standard turn lane geometries. All thru lane tapers are 50:1 L.J J (speed:1). The geometries for the improvements have been reviewed and approved by the Anoka County Highway Department with the aforementioned modifications. n The pavement section for the turn lanes and associated widening will comply with J Anoka County Highway Department requirements, which is 1.5-inches of bituminous ,..., wearing course, 1.5-inches of bituminous binder, and 2.0-inches of bituminous base J course over 6-inches of Class 5 aggregate base. n i Exhibit 2 in the Appendix depicts the proposed improvements for the intersection. LJ Exhibit 3 in the Appendix depicts the Anoka County Highway Department r "\ L,.J requirements for intersectio.n improvements. J B. STORM SEWER The drainage for the project will perpetuate existing conditions. Minor ditch grading '1 will be completed as needed to allow for positive drainage away from the roadway. , LJ Four-inch bituminous curb may be constructed in areas where right of way constraints n do not allow for construction of ditches. I U n An existing 18" CMP culvert crossing Crosstown Boulevard south of 159th Avenue will I I be removed and replace with 18" equivalent RCP arch pipe. The invert elevations u J and pipe slope will remain the same compared to existing conditions. Exhibit 4 in the appendix depicts the existing and proposed flow paths for the project. J C. RESTORATION '1 Areas disturbed by construction of the public improvements will be seeded, fertilized, l ,) and mulched to provide temporary and permanent vegetation for erosion control. 'I Disturbed areas in front of Fire Station #3 will be sodded. L.J n 2 J J n . , IV. RIGHTS-OF-WAY AND EASEMENTS ) J The majority of the work will be done within the existing right of way for Crosstown Boulevard. City staff is working with the property owner at 16019 Crosstown Boulevard to J obtain a temporary construction/grading easement or permanent right of way to complete the widening in this area. The area where the temporary easement is being requested will r'1 ultimately be dedicated to Anoka County as right of way when that property develops. If J this temporary easement is not granted. a small retaining wall will be necessary along J Crosstown Boulevard on the east side near the northern project limits. This feasibility report assumes that a retaining wall and bituminous curbing will be necessary. Should this fl temporary construction easement be obtained, the retaining wall will not be necessary. , U fl V. MAINTENANCE IMPACT J No unusual maintenance concerns are anticipated by construction of the proposed n , intersection improvements as described in this report. L.J r "\ VI. PERMITS 0J n The following permits are required: I L..J 1. Coon Creek Watershed District for grading and erosion control. n , LJ 2. Anoka County Highway Department for work within their highway right-of-way. n 3. Minnesota Pollution Control Agency for NPDES Storm Water Permit. , L..J n VII. ESTIMATED PROJECT COST J The total estimated project cost, including construction costs, contingencies, and City costs r'1 is $265,087.01. J n A detailed estimate of construction costs for the improvements is included in the Appendix J as Exhibit 5. The costs quoted herein are estimates only and not guaranteed prices. Final n contracts will be awarded on a unit price basis. The contractor will be paid only for work l completed under the construction contract. The costs are estimated based on recent "\ , .; construction costs. r: I L..J n 3 u r'1 , LJ r-, l , VIII. FINANCING OF IMPROVEMENTS > ) '1 The City of Andover has collected $60,000 for the improvements from the Constance U Corner's development. The City will finance the remainder of the improvement costs from J the City's Road and Bridge Fund and assess project costs back to the developer of Miller's Woods and to Fire Station #3. For the assessment calculations, Fire Station #3 is n equivalent to 3 units and Miller's Woods is equivalent to 89 total units. J n IX. PROJECT ASSESSMENTS I U n The project Preliminary Assessment Worksheet is included in the Appendix as Exhibit 6. I The estimated total assessments are shown below: u n Constance Corner's (actual) $ 60,000.00 I U r-, Miller's Woods (89 units) $ 198,399.69 I LJ Fire Station #3 (3 units) $ 6,687.63 , "\ I L...J The estimated assessment rate per unit for Miller's Woods and Fire Station #3 is n $2,229.21. J X. PROPOSED PROJECT SCHEDULE n u The proposed project schedule is as follows: n i U 1. City Council Receives Feasibility Report March 1, 2005 n J 2. City Council Waives Public Hearing March 1, 2005 n , , U 3. City Council Orders Project and Authorizes Engineer March 1, 2005 to Prepare Plans and Specifications 1 Engineer Submits Plans for Council Approval and u 4. April 5, 2005 Receives Authorization to Advertise for Bids n , 5. Advertise in Official Newspaper April 8, 2005 l \ .~ " J n 4 u 'l L.J n l , ) 6. Advertise in Construction Bulletin April 8, 2005 n , L.J 7. Open Bids April 27, 2005 r"1 I LJ 8. City Council Receives Bids and Awards Contract May 3, 2005 n I J 9. . Contractor Begins Construction May 23, 2004 n , 10. Substantial Completion July 8, 2004 LJ n ! 11. Contractor Completes Construction July 22, 2004 LJ n , LJ n I U r- '\ l u..../ n ! LJ n u n LJ n J n I U r"1 I LJ n i l \ J n J n 5 i , U I J i , i ~ P90JECT EAST BETHEl l , i51st AVE. N.W. CONSTANCE 1 N'w. U '" A\lt. 1'l.\~ r'1 ;i , u ~ ~ 157th LA N.W. N. z U I-' Vl .- 157th ---- n :i I i 55th I-' LA. N.W. U co :r: u '" n I 5 t- Vl J t 155th ;- AVE. ffi , i 54th LA N.W I <( "- :0 _ t a z ::; :0 '1 ! :0 -, i '" U i I + n i i I U City i I I Hall t CROSSTOWN I I + I i + ? n I ? ?i i -- L.J :i .1. , i n 148th 11 II ?i 148th U Iii TI :i 147th CT. I-' Vl r'1 ~ " w I II '" LJ I 0 '" '" t <( , I u 11 >- n Vl , i I LJ I ::; .L -', -' I i <: AN DOVER ! ! "- BLVD. , n + I U I I T J FEASIBILITY REPORT N FOR n CROSSTOWN BLVD & 159th AVE , , l INTERSECTION IMPROVEMENTS ., J -' PROJECT LOCATION r'l CITY PROJECT NO. 04-33 U ANDOVER, MINNESOTA EXHIBIT 1 ,., u n l0 :::::0 J GJ I i ~ LJ ~~ VI>' -,., . :r> 11"'.... -<!:\ -j ~I e- n . n :<z I . :;;~ z-< C r , , ",. _.... g ~ ", Ui .... 1S ~~ "z : I: - J"1 r-- ~. ....'" : - /\J I . -c;:I" nr I . . Of"l 0>: " n ~C'l ;;l _ r+'. t;t:l ~~ ,!:':: Z I. ~ '" ~ "'. . .... ;;;;; I! 3 LJ ",> ,., . 0 c . 0 ,,., - ~Q .... "';= n": e Z 0>.... > - ,> "'''' "'.... - ....' : - .,)> n \;l ",. "'.... ....,., z. ~ ' I . : ~ )> J > ~.... ~ . '" : '" 'I. g n'" -0' I:' Z ~~ 6~ ~. ~ >~ c> ~. oM ~- ~ >",.... I '" rT1 , . me n ~ n I . I I rn 0> :r> , 0> n", Z . U 'VI'~"" ' _....'" "'0: \1 )>-< ) _;:oc c:;:o I F; l ~ >.... n : ' ... oo::n U....'" : I ~ ~ ~ _ CD "'~ r- Ci~ i ~ ' . O. (f) Z.. -<....e I zn :'" I 0 _ c:to.. . z .,- .;~> ,pO ~ :r-' . 1> ~ z, "'z . 0 : > - ~ _ ", . 0 -<0 Z : Z -j , ) c: ,,., LI) VI t:I : 3:- ' l- .0>,::: > : 0 . ~n . - ~!",. Mn : (j..) , . en 0 0 >n ' . .... en' . . ....0 ' . \At"":"" I~ '" 0 2 \A Ot:l '1 . ~ " I... ;, . )> 0 oJ il ~ " I.~: . . z ~ ~< ~ '1 _ ~.,,' M-< ^ l.oI . ~z;ox C' lA ~- 0 \ '1 ~ .\;: 1 ~ ~~ ~~ fTl :r> J '" 0"\ n... 1 53 iZO X LA .. >- C n . g -< r +'\ - 0 I _ ~ ~,., . n'- ( n n > -z: V)-{ J I z -<0 : o C w' I ~ ;:-<. q : -j o z~:- gz i Z ^ Vi r- : 1 n~! f"\ II .1 on, ~) W ~ i ~ -< ' '" : R: I ~ n I -<! I ' ~ '0 l Z GJ' 0 .) 0 J ~ I 0 ~ < '< < n ~ )> I ... u ~ Al..Hb R"H"T TlItui l.,A-NC" fL., ... EXHIBIT 3 ,..., i u ,..., \ CROSSTOWN BLVD & 159th AVE INTERSECTION IMPROVEMENTS '_ .J 1 City Project 04-33 L.J Andover, Minnesota '1 Section A. Street and Restoration Improvements ENGINEER'S ESTIMATE ITEM EST. UNIT J No. DESCRIPTION UNITS QUAN. PRICE TOTAL 1 MOBlLIZATlON LS 1 $7,500.00 $7,500.00 ,..., 2 TRAFFIC CONTROL LS 1 $7,500.00 $7,500.00 J 3 CLEARING LS 1 $1,500.00 $1,500.00 4 GRUBBING LS 1 $1,500.00 $1,500.00 'I 5 REMOVE BITUMINOUS SY 125 $4.00 $500.00 , 6 REMOVE CONCRETE CURB & GUTTER LF 35 $5.00 $175.00 U 7 MILL EXISTING BITUMINOUS PAVEMENT 2" DEPTH SY 1,624 $2.25 $3,654.00 ,..., 8 SA WING BITUMINOUS PAVEMENT (FULL DEPTH) LF 2,600 $3.00 $7,800.00 J 9 SUB GRADE PREP ARA TI0N RS 22 $150.00 $3,300.00 10 COMMON EXCA V A TION (EV) (P) CY 1,400 $6.00 $8,400.00 11 AGGREGATE BASE CLASS V TON 1,485 $16.00 $23,760.00 ,..., 12 AGGREGATE BASE CLASS V FOR SHOULDER TON 250 $18.00 $4,500.00 J 13 BITUMINOUS CURB LF 430 $5.00 $2,150.00 14 TYPE MV 3 WEARING COURSE TON 510 $48.00 $24,480.00 ,..., 15 TYPE MV 3 NON-WEARING COURSE TON 375 $46.00 $17,250.00 , L.J 16 TYPE LV 3 NON-WEARING COURSE TON 510 $45.00 $22,950.00 17 TACK COAT GAL 530 $1.50 $795.00 r '\ 18 MODULAR BLOCK RET AINlNG WALL SF 350 $20.00 $7,000.00 L./j 19 PAVEMENT MARKINGS LS 1 $7,500.00 $7,500.00 20 FURNISH AND INSTALL SILT FENCE LF 1,500 $2.25 $3,375.00 21 EROSION CONTROL BLANKET SY 500 $3.50 $1,750.00 J 22 TOPSOIL BORROW CY 100 $15.00 $1,500.00 23 SOD SY 350 $3.50 $1,225.00 24 TURF ESTABLISHMENT - SEED, MULCH, FERTlLIZE ACRE 1.5 $2,000.00 $3,000.00 ,..., Contingencv (20%) $32,612.80 I Total Section A. Street & Restoration Improvements $195,676.80 u ,..., J Section B. Storm Sewer Improvements ENGINEER'S ESTIMATE ITEM EST. UNIT No. DESCRIPTION UNITS QUAN. PRICE TOTAL ,.., 1 18" EQUIV. RCP CLASS 5 ARCH PIPE L.F. 50 $60.00 $3,000.00 J 2 18" EQUIV. RCP FES EA. 2 $1,000.00 $2,000.00 3 REMOVE EXISTING 15" RCP STORM SEWER L.F. 10 $25.00 $250.00 ,..., 4 SALVAGE AND INSTALL 15" RCP FES L.S. 1 $500.00 $500.00 J 5 EROSION CONTROL BLANKET SY 120 $3.50 $420.00 Contingency (20%) $1,234.00 1 Total Section B. Storm Sewer Improvements $7,404.00 U ,..., Total Section A. Street & Restoration Improvements $195,676.80 I l , Total Section B. Storm Sewer Improvements $7,404.00 ,j Total Estimated Construction Cost $203,080.80 r1 u ,..., ESTIMATED CONSTRUCTION COSTS I EXHIBIT 5 u n U n , PRELIMINARY ANDOVER ASSESSMENT WORKSHEET \ , / 1 Project Name: Crosstown Blvd & 159th Avenue Project No. : 04-33 U Feasibility Report March 1, 2005 Amount: $ 265,087.01 n J Contract Award Amount: $ - Estimated Construction Storm Sewer $ 7,404.00 J Streets and Restoration $ 195,676.80 Amount: $ 203,080.80 n Estimated Expenses J Engineering (Includes Inspection & Staking): $ 42,646.97 Consulting Costs $ - J Aerial Mapping (1 % of street) $ 1,956.77 Drainage Plan (0.3% of street/storm) $ 609.24 Administration (3%) $ 6,092.42 Assessing (1 %) $ 2,030.81 J Bonding (0.5%) $ Recording Fees I Legal & Easement $ - Advertising $ 600.00 Permit and Review Fees $ 750.00 n Street Signs (Materials and Labor) $ 1,500.00 L.J Material Testing $ 1,500.00 Construction Interest $ 1,500.00 r City Costs $ 2,820.00 ".lotal Estimated Expenses $ 62,006.21 L.J ' Expenses Multiplier 30.5328% ..., J Estimated Project Cost Amount: $ 265,087.01 Total Amount to be Assessed $ 265,087.01 ..., I L.J Contribution From Constance Comers (Previously Collected) $ 60,000.00 J Balance to be assessed to Miller's Woods (89 units) and Fire Station #3 (3 units) $ 205,087.01 Estimated Assessment I Unit (Miller's Woods & Fire Station #3) = $ 205,087.01 I 92 Units = $2,229.21 I Unit J Total Assessment for Fire Station #3 (3 Units) $ 6,687.63 Total Assessment for Miller's Woods (89 Units) $ 198,399.69 ..., J ..., J 1 . '. " n J PRELIMINARY ASSESSMENT WORKSHEET J EXHIBIT 6 NI f- m I X I ~ ... W ... , I I i i '" j ..' : ~ - ~ ~ ~ ~ Z 0 w - d} ~ ~ U ~ ~=~ z I ~ ~ 0 ~ t ~ , 8 Z ~ + - U ~ Z ~ ~ - ~ t U'J z ..,. .. 0 U .... , - - ." i -. .. , , i , , ~U'J j :>-~ , C":l U'J -<z ... ::tt:: ~ ~ . ...c:l ::s 1'0 0 ~~ ~ 1'0<( 0 0:1:>- ~ If- ~ '<to f- 100 0 OU) ) '.. et:: ~~ j .W U'J 0 02 ~ 0.... c:d0-. zz W ::s f-:::;: ~ et:: .....:l et:: ~- ~ u _ ~ ~ ~ ~o ~z Wet:: -LL U -,w \, ~ ~ - -l ~ 0> - ::s m 0:10 et::o i.i: ~ - ~ 0....0 U) Z~ 0 z ; l5 u ~ ~<( , ~~-:-.'- LL ~ ~ 0-. u OC/) ~~ C/)~ I C/)~ ! Oz ~- U ) ~ 0 , I ~8 \~ m+ '" ~fIA -g ~ ~ . N ~ I c::J 8 + " ~ i I 8 ;} + N f- m I X W . . i I ; "* I I I ) S :~ C":> ~ ::f:t:= . U) 4~ Q ~U) 0 0 ~~ ! ~ Z U) ..c::~ U) ..j-J:::;S :::c: ~ ~ f- m~ ~ I") ~ ~ 0:: l1.l:> < I") t--t H 0 ~O O-t I~ ~ H 0... ~l5: va t--t W ~ O(f) :::;s 0:: .W ~gs Q~ 0 oz t-:! ZZ i -IlL.. ::5z ~ f-~ , m 0 w. (f) .o:l 0 ~ ...,,0:: L:5 Z~ ~ OW 0::> lL.. 0...0 ~u Z 0 o ~ t--t ~~ ~U) < 0 U)~ ~ U)~ Q o~ ~~ u ~) N c::::J n r=...: /~ =--:.J CJ ,., LJ ,.., L.J n ~ I I L~ LJ March 1, 2005 ,.., c_.,..::.-_..._:...~,:........,' .., ~~......~_ ._~_~..........c-;;'''...'...., ..:t.:'O-._..J...._..:...."~~.,,;...~. .""-"_._.;.,.....;s I U ~ n LJ n Li Feasibility Report n u 2005 Overlay Project n I LJ City Project No. 05-02 n u n u r-, u " LJ n Ll Prepared by: n J Engineering Department City of Andover f! 1685 Crosstown Boulevard NW Andover, MN 55304 LJ ,., ~_;< _.~ ~~., __,-, __~. .z:....;.u:.-,.~Cio..=::;;-~'!':!':"t":~~~~..,- ,---,-~ J n I o J n L..J .., J n J FEASIBILITY REPORT 2005 OVERLAY PROJECT n CITY PROJECT NO. 05-02 , L.J CITY OF ANDOVER, MINNESOTA n I L..J ,..., U n U n L.J ,..., I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I U am a duly Licensed Professional Engineer under the laws of the State of Minnesota. n J n z,/t.3/oS-- I u Date! I David D. Berkowitz, P.E. n License No. 26757 U n J n u n I L..J ,..., u n L..J n , w r'l u ,.., ~NDbVE~ u n LJ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ,.., I March 1, 2005 LJ ,.., Honorable Mayor and City Council J City of Andover 1685 Crosstown Boulevard NW "'1 Andover, MN 55304 J Re: 2005 Overlay Project (C.P. 05-02) Feasibility Report n City of Andover, Minnesota J Dear Mayor and City Council: ,., L..J With your authorization, we are pleased to submit this feasibility report for addressing the proposed ,.., project costs and estimated assessments for the 2005 Overlay Project for Valley View Estates, the north J portion of Valley View Estates 2nd Addition, and the development west of 7th Avenue and south of Timber River Estates (Russell Stack Addition). The streets in these neighborhoods have been identified 'l by City staff as being in need of repair, and they are included in the City Capital Improvement Plan. U The proposed improvements will include reconstructing the streets and constructing concrete curb and n gutter in a portion of Valley View Estates and in Valley View Estates 2nd Addition where there is J existing bituminous curb. n The total estimated cost ofthe proposed improvements is $747,122.41. This estimated cost includes U construction costs, a 5% contingency, and indirect costs. The proposed project would be funded by a combination of assessments and City funds. The assessments would apply to the work associated with 'l construction of the concrete curb and gutter in Valley View Estates and Valley View Estates 2nd J Addition. The street repairs and storm sewer are proposed to be funded by the City Road and Bridge Fund. The assessments are estimated to be $2,778.56 per unit for Valley View Estates and the north 'l portion of Valley View Estates 2nd Addition. The City costs are estimated at $685,994.19 for the ~ proposed improvements. r'l We recommend that the City Council review this report and, if acceptable, proceed with project .J implementation as proposed. n Sincerely, . U City of Andover Engineering Department 1 GJ~CJ. L..J 1 David D. Berkowitz, P.E. U City Engineer ""1 . u "'1 J ro, .J 2005 OVERLAY PROJECT n TABLE OF CONTENTS J Overview Page No. r""1 , 1.0 INTRODUCTION I u n 2.0 IMPROVEMENTS 1 I U 3.0 RIGHT-OF-WAY 2 ,.., i LJ 4.0 PERMITS 2 'l 5.0 ESTlMA TED PROJECT COSTS 2 0 6.0 FUNDING / ASSESSMENTS 2 r""1 I U 7.0 PROPOSED PROJECT SCHEDULE 3 ~. CONCLUSIONS & RECOMMENDATIONS 4 J 8.0 n ~ ,., J r""1 J APPENDIX '1 lJ Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 508C, Typical Rural Residential Street Section 1 Exhibit 3: City Standard Detail 516A, Typical Rural Section with Ditches u Exhibit 4: City Standard Detail 501, Surmountable Concrete Curb & Gutter Exhibit 5: Russell Stack Addition Project Layout J Exhibit 6: Valley View Estates Project Layout Exhibit 7: Valley View Estates 2nd Addition Project Layout (north half) Exhibit 8: Preliminary Cost Estimate - Russell Stack Addition ~ Exhibit 9: Preliminary Cost Estimate - Valley View Estates U Exhibit 10: Preliminary Cost Estimate - Valley View Estates2nd Add (north half) r""1 Exhibit 11: Preliminary Cost Estimate - Total Project .J Exhibit 12: Preliminary Assessment Worksheet ,.., I U ,.., I W r'l I U f1 U ,..., 2005 OVERLAY PROJECT J CITY PROJECT 05-02 t'"1 I 1.0 INTRODUCTION U r'l The City of Andover annually completes a street mill and overlay project in a portion of the City J in need of rehabilitation. The intent of this mill and overlay program is to provide the community with a high quality transportation system and maintain a constant upkeep of the City's n street infrastructure. Rehabilitation of the streets reduces routine maintenance (crack sealing, pot J hole patching, etc.) in the area. Long term, this reconditioning prolongs the structural stability of the roadways, providing for a longer serviceable life. The mill and overlay projects would fl consist of milling the existing street surface and constructing a new asphalt surface. Minor U restoration work would be included with the project. Per current City policy, in developments with existing bituminous curb, concrete curb and gutter would be constructed. The concrete curb n and gutter is more durable than bituminous curb, it supports the pavement edge, and it reduces J the amount of maintenance required by Public Works. The reconditioning of the streets and any r, associated work is typically funded by the Road and Bridge Fund. Costs associated with J construction of concrete curb and gutter and any subgrade correction work is typically assessed to the benefiting properties. n J City staff evaluates each segment of roadway within the City and determines which roadways and developments are in the most need of rehabilitation. These areas are outlined in the Andover ..., Capital Improvement Plan (CIP). The areas identified in the ClP for the 2005 Overlay program J are the residential area west of 7th Avenue and south of Timber River Estates (Russell Stack Addition), Valley View Estates, and the northern portion of Valley View Estates 2nd Addition. 'l Concrete curb and gutter will be constructed in the northern portion of Valley View Estates 2nd U Addition and a portion of Valley View Estates where there is existing bituminous curb. A Project Location map is attached in the Appendix as Exhibit 1. n J 2.0 IMPROVEMENTS r, ~ The proposed improvements would consist of milling the existing bituminous and utilizing it as reclaimed base, constructing surmountable concrete curb and gutter in areas that currently have n bituminous curb, and paving 3 inches of bituminous over the top, meeting the current design i L.J standards for the City of Andover residential streets. Any necessary improvements to the r, existing storm sewer systems, including replacement of pipes, adjustment of castings, etc., would also be completed at this time. Please refer to Exhibits 2, 3 and 4 in the Appendix for the current u standard City details for Rural Residential Street Sections (with and without curb) and ,..., Surmountable Concrete Curb & Gutter. I U Russell Stack Addition r, This area was originally paved around 1982. Public Works has made numerous repairs to the U roadway in this section, including digging out stumps and decaying material beneath the r, - 1 - u r'l J n J roadway. When initially constructed, the pavement section consisted of2" of bituminous r-, wearing course over 4" of Class 5 aggregate base. The original street width is 22' in the I residential area and 24' along 166th A venue from 7th A venue to Argon Street. The proposed L.J section would include 3" of bituminous wearing course and a 22' width, 24' width along 166th '1 Avenue. The 22' width is less than the City standard width of24' for rural section roadways U without curb and gutter. Heavy tree coverage and the natural terrain makes it unfeasible to widen the roadway to meet the City standard width in the areas that are currently 22'. A project layout r'1 for this area is included in the Appendix as Exhibit 5. J Valley View Estates J Valley View Estates was originally paved in 1981. At that time, the road was constructed with a pavement section of 1 Yz" of bituminous wearing course over 4" of Class 5 aggregate base. Sections of this development have bituminous curb and gutter. The original street width is 28', 1'"1 except for a small section of Aztec Street between 172nd A venue and 172nd Lane where it is 24' J with bituminous curb. The proposed section would include 3" of bituminous wearing course and surmountable concrete curb and gutter in areas that currently have bituminous curb with a 30' J width back to back. The 30' width does not meet the City standard of 31 ' but it is proposed in this situation to minimize the impacts to adjacent properties due to steep boulevard slopes. Areas n without curb and gutter will be reconstructed to meet the existing width of 28'. A project layout J for Valley View Estates is included in the Appendix as Exhibit 6. ,..., North Portion of Valley View Estates 2nd Addition I The north portion of Valley View Estates 2nd Addition was constructed in 1980. At that time, the u road was constructed with a pavement section of 1 Yz" of bituminous wearing course over 4" of n Class 5 aggregate base with bituminous curb. The original street width is 31' from back of curb I to back of curb. The proposed section would include surmountable concrete curb and gutter, 3" L.J of bituminous, and a 31' width back to back. A project layout for the north portion of Valley n View Estates 2nd Addition is included in the Appendix as Exhibit 7. I LJ ..., 3.0 RIGHT -OF WAY I EASEMENT ~ LJ All proposed improvements to the roadways would be contained within the existing 66' ,.., right-of-way and existing utility easements. .J ..., 4.0 PERMITS J '1 The City of Andover Engineering Department would obtain any necessary permits for the , project. L.J n I 5.0 ESTIMATED PROJECT COSTS LJ " The total estimated project cost for the proposed street improvements are as follows: , LJ ,..... - 2 - u n J ,., i LJ Russell Stack Addition: $ 343,095.04 1 Valley View Estates: $ 303,758.88 North Portion of Valley View Estates 2nd Addition: $ 100.268.46 L.J Total Estimate Project Cost $ 747,122.38 1"\ These estimated costs include construction costs, a 5% contingency, and indirect costs. I LJ These costs are estimated based upon preliminary design. The final cost will be based " upon final design, actual work completed by the contractor, and unit bid prices for the J project. Detailed cost estimates for each development and the total project are included in the Appendix as Exhibits 8, 9, 10 and 11. ..., J 6.0 FUNDING / ASSESSMENTS r, J The project is proposed to be funded by a combination of assessments and City funds. It is 1 proposed that City funds come from the City Road and Bridge Fund as designated by the City Council for the street reconditioning and the storm sewer adjustments and LJ improvements. All parcels within Valley View Estates and the northern portion of Valley r) View Estates 2nd Addition that currently have bituminous curb along their property would ,J be assessed for concrete curb and gutter and associated expenses related to the curb and gutter construction. J The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would 1 be used to assess each property for their individual benefit. To calculate the rate per unit, the total costs associated with construction of the concrete curb and gutter (including LJ construction costs and expenses) would be divided by the number of occupied or ~ potentially buildable parcels with new curb and gutter along their property. The estimated LJ assessment rate per unit for those parcels previously discussed is $2,778.56 / unit. ...., The street cost and any storm sewer work is proposed to be funded by the City of Andover I Road and Bridge Fund. A detailed Preliminary Assessment Worksheet is included in the L.J Appendix for Valley View Estates and the northern portion of Valley View Estates 2nd J Addition as Exhibit 12. 7.0 PROPOSED PROJECT SCHEDULE J If the project is initiated the project schedule would be as follows: " L1 City Council orders feasibility report 1/18/05 n I A neighborhood informational meeting is held 2/1/05 U 1 City Council receives feasibility report / Orders Public Hearing 2/15/05 u " , J - " - -- r'1 t.l " I U Hold Public Hearing / Authorize plans and specs 3/15/05 J City Council approves plans and specifications and authorizes 4/5/05 Advertisement for Bids ~ Advertise in the Anoka Union and Construction Bulletin 4/8/05-4/22/05 LJ ,.., Receive bids 5/11/05 u City Council awards contract 5/17/05 1"'1 J Contractor begins construction 6/6/05 J Contractor completes construction 8/5/05 8.0 CONCLUSIONS & RECOMMENDATIONS " I U 8.1 Conclusions n As a result of this study, we conclude that: I L1 1. The streets in these areas need to be reconditioned and brought up to the J current standard with concrete curb and gutter if there is existing bituminous curb. 2. The total estimated cost for the proposed improvements is $747,122.38. J These estimated costs include construction costs, contingencies and indirect costs. 3. The project is feasible from an engineering perspective. " I 8.2 Recommendations tJ ,., 1. The City Council and City Staff reviews this report in detail. , 2. A public hearing is to be held by the City Council to determine ifthe U project is to be carried forward as presented. n I U n I LJ '1 , LJ '1 L1 ., I LJ " - 4 - J r, I N LJ RAM S EY RUM RIVER " CENTRAL PARK I U 1 u '"'1 u ~ z ,.., U 17Jrd / N.W. r, , I. Iii , U 1217 0. T32N :J R25W R2~.w ~ ,..., LJ RUSSELL STACK ADDITION " .., , '" u 0 ~ I 3i '" I Z n LJ 16 lh LA. N.W. T32N R24W (J) 71. I Iii "i8lu I 3i 0: " I n Z ~ J Iii ~ 165lh AVE. N.W. 1 z ::l N LJ 3i z 'l Iii ~. L.J "1- ~ Iii 0 3\ 3i z n z 16 I Iii Iii U Iii .., 'l ~ l.J > 0. :J ~ 3i ,..., Z I U N.W. Iii " 1 0 FEASIBILllY REPORT u FOR n N I u 2005 MILL & OVERLAY PROJECT n PROJECT LOCATION U n CllY PROJECT NO. 05-02 LJ ANDOVER. MINNESOTA EXHIBIT 1 n u n L.J 0 2: n ~ I 0 d 0 IX) 3Nn ^Hl3dO~d 00 0:: 0::2: 0 ,..., zO <( 10 , .. .. o......w 0 LJ III w w I=::F . 2: ~ lQ -,ID ~~0::::I~ ~ -,Vl2 Sill <t::lvj ~<(t~~ Vl 1\ J 515 Il:: w ~ c...~<( ~::I<((fJi2 + ~F <( ~ ~(fJll:! -<( ,O::x 0 0 io ~ go ~. '. ID ~- (fJ:::!<( ~Vi~g5E N >-. <(. 0 -0 J o .' .... .., el ....!(fJ0 ......elo<1- -~ -....s. > > w <tc...~ ::zl::J~o C"l -' -' 13 :ro<( OC(fJZO w wel (fJ1-0.. ::I<oOz ~ ~ (fJ' C"l NNW Wwo..(fJ8 i' 'cf cJ N Z6ID - ~-'O~W E-4 n o w w 0 8l=~ o::iSl-:J(fJ Z I 0:: c.. c..w - 0 elID......I=- ~ U in o VI VI c.. ~:::JVI O::>z ~ Z ui ,...... """,VJ 0::0:t:1JJ l.&J. W III III :JI-' elj!:IIl}!:!F:rQ .Ul ~VlI=(fJZ is ~ . 0 '0 n W Ul :::JZ- < _-' ..... > J ~ ~ ~ .Bfa 0:: .~~ge 00..... 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I .. 0 i-- , ~ ,J, .~ , .. .. c)(tf/8ff 7 '1'<-....'.,'.........'...,.................... .,,'. ........ '1 u J 2005 Overlay Project (C.P. 05-02) Feasibility Cost Estimate - Russell Stack Addition ,., i u ,., I U ,., Estimated Construction Cost I U 5% Contingency Total Estimated Concrete Curb & Gutter Construction Cost ,., J CITY COST FOR STREET RECONDITIONING ..... .... .i..i):...... ..' ........ .... '.. . .......... .,.. '.. ......... ..Xi UNIT ;:c.....,..,'.' ...... Nol.... , ....,............ · .,lJNI'r> " ..... ..'> " .....,.. ,., .. ,.,. .... .... .'i" ;UU!'j.. )......... ....{'\TTAN.. .i PRICE . '. J 1 MobilIzatIOn LS 0.50 $5,000.00 $2,500.00 2 Traffic Control LS 0.50 $1,500.00 $750.00 3 Remove/DisposelReplace Concrete Driveway (6" Thick) SF 5,220 $4.00 $20,880.00 ,., 4 Remove/Dispose Bituminous Driveway SY 1,150 $3.00 $3,450.00 I 5 Remove/Salvage/Install Mailbox Each 30 $100.00 $3,000.00 L.J 6 Road Reclaim Existing Bituminous SY 30,970 $0.50 $15,485.00 7 Fine Grade & Reshape Subgrade STA. 103 $100.00 -$10,300.00 ,., 8 Subgrade Correction Excavation (EV) CY 340 $5.00 $1,700.00 I 9 Select Granular Borrow (LV) CY 476 $10.00 $4,760.00 U 10 Aggregate Base Class 5 1N 577 $9.50 $5,481.50 11 Bituminous Non-Wear Course (MnDOT 2350 LV 3) 1N 2,973 $33.00 $98,109.00 'l 12 Bituminous Wear Course (MnDOT 2350 LV 4) 1N 3,146 $35.00 $ I 10, I 10.00 LJ I3 Bituminous Tack Coat Gal 1,549 $1.25 $ I ,936.25 14 Pulverized Topsoil Borrow (LV) CY 254 $14.00 $3,556.00 15 Hydroseed with mulch and fertilizer SY 6,867 $0.50 $3,433.50 ,., 16 Sod SY 0 $2.75 $0.00 I U ...... ........ . .'. .' . i......:... .... x ...... .. . ... .....,.. Estimated Construction Cost $285,451.25 ,., 5% Contingency $14,272.56 J Total Estimated Street Reconstruction $299,723.81 ,.., I LJ J ,.., J " I U ,.., I U ,.., J Preliminary Cost Estimate - Russell Stack Addition n Exhibit 8 J 1 LJ J SUMMARY OF PROJECT COSTS FOR RUSSELL STACK ADDITION Concrete Curb and Gutter (Assessable Costs) ,.., Estimated Construction Cost $0.00 I Indirect Costs $0.00 LJ $0.00 n I Streets LJ Estimated Construction Cost $299,723.81 ,.., Indirect Costs $43,371.23 0 $343,095.04 ,.., Storm Sewer L.J Estimated Construction Cost $0.00 Indirect Costs $0.00 ,.., $0.00 I LJ TOTAL ESTIMATED PROJECT COST $343,095.04 ,..., I LJ SUMMARY OF CITY COSTS FOR RUSSELL STACK ADDITION n Reconditioned Streets and Storm Sewer I U Estimated Construction & Indirect Costs $343,095.04 ,.., J SUMMARY OF ASSESSABLE COSTS FOR RUSSELL STACK ADDITION ,.., Concrete Curb & Gutter J Estimated Construction & Indirect Costs $0.00 J n J 'l LJ ,.., J 1 LJ n I LJ '1 LJ Preliminary Cost Estimate - Russell Stack Addition ,..., Exhibit 8 , U '1 u r'l 2005 Overlay Project (C.P. 05-02) J Feasibility Cost Estimate - Valley View Estates J n J n Estimated Construction Cost I Ll 5% Contingency Total Estimated Concrete Curb & Gutter Construction Cost n I L.J CITY COST FOR STREET RECONDITIONING ITEM .. ..... . '.;, ; /. ;..' '. ..... ". I',; ;.;.... ..'.;.. UNIT /" .. ....;;........ / ...; I. . UN~T ; 'dUAN: ... '..;. <fT ,., NO. '. ..,...... llUN.< .... I'RICE I 1 MobilizatIOn LS 0.35 $5,000.00 'l>1,750.00 LJ 2 Traffic Control LS 0.35 $1,500.00 $525.00 3 RemovelDispose/Replace Concrete Driveway (6" Thick) SF 3,648 $4.00 $14,592.00 '1 4 Remove/Dispose Bituminous Driveway SY 1,000 $3.00 $3,000.00 L.J 5 Remove/Salvagellnstall Mailbox Each 15 $100.00 $1,500.00 6 Road Reclaim Existing Bituminous SY 21,624 $0.50 $10,812.00 7 Fine Grade & Reshape Subgrade STA. 66 $100.00 $6,600.00 n 8 Subgrade Correction Excavation (EV) CY 180 $5.00 $900.00 J 9 Select Granular Borrow (LV) CY . 252 $10.00 $2,520.00 10 Aggregate Base Class 5 TN 612 $9.50 $5,814.00 11 Bituminous Non- Wear Course (MnDOT 2350 LV 3) TN 2,076 $33.00 $68,508.00 n 12 Bituminous Wear Course (MnDOT 2350 LV 4) TN 2,225 $35.00 $77,875.00 I LJ 13 Bituminous Tack Coat Gal 1,081 $1.25 $1,351.25 14 Pulverized Topsoil Borrow (LV) CY 489 $14.00 $6,846.00 n 15 Hydroseed with mulch and fertilizer SY 4,826 $0.50 $2,413.00 ! 16 Sod SY 1,041 $2.75 $2,862.75 U .. ...... ' . ..' .. ........ .;.., ... " -c-;=.'-.... ..;..;;; ',' . .S".. Estimated Construction Cost $207,869.00 J 5% Contingency $10 393.45 Total Estimated Street Reconstruction $218,262.45 ,., CITY COST FOR STORM SEWER I ITEM .... < ;} ........ <.'; <U~I~'\' /. '. UNIT .. ........ LJ ...-/..... ....;..../}..} ....; .... .. /' <>;..}. NO. ..... ...... .... '1IVl't./.; ..... /'(J/ .....;.orIAN;... I'RICE AMOUNT, I SIlt Fence LF 120 $3.00 $360.00 "1 2 Adjust Catch Basin Casting Each 0 $150.00 $0.00 U 3 Catch Basin Type 40 I Each 2 $1,200.00 $2,400.00 4 Catch Basin Manhole Type 405, 48" Diameter Each 5 $1,600.00 $8,000.00 5 Catch Basin Manhole Type 405, 54" Diameter Each 1 $2,100.00 $2,100.00 n 6 12" RCP Class 5 LF 44 $25.00 $1,100.00 J 7 15" RCP Class 5 LF 83 $27.00 $2,241.00 8 18" RCP Class 6 LF 65 $30.00 $1,950.00 '1 9 24" RCP Class 7 LF 24 $40.00 $960.00 10 12" RCP Apron and Trash Quard Each 2 $800.00 $1,600.00 LJ 11 24" RCP Apron and Trash Guard Each I $1,750.00 $1,750.00 12 Rip Rap Class 1lI CY 20 $85.00 $1,700.00 'l ,.. .......... < /. .. ..... .'..' ..... .. / ....../ .. .... /. //, '. ..../. .= ~<'.= i Estimated Construction Cost $24,161.00 L.J 5% Contingency $1,208.05 n Total Estimated Storm Sewer Cost $25,369.05 I U Preliminary Cost Estimate - Valley View Estates r'l Exhibit 9 I LJ "1 J ro SUMMARY OF PROJECT COSTS FOR V ALLEY VIEW ESTATES J Concrete Curb and Gutter (Assessable Costs) "1 Estimated Construction Cost $21,728.70 J Indirect Costs $3,144.23 $24,872.93 ro i Streets U Estimated Construction Cost $218,262.45 ro Indirect Costs $31,583.45 I $249,845.90 LJ n Storm Sewer I Estimated Construction Cost $25,369.05 LJ Indirect Costs $3,671.00 J $29,040.05 TOTAL ESTIMATED PROJECT COST $303,758.88 '"1 LJ SUMMARY OF CITY COSTS FOR VALLEY VIEW ESTATES n Reconditioned Streets and Storm Sewer J Estimated Construction & Indirect Costs $278,885.95 ,..., I SUMMARY OF ASSESSABLE COSTS FOR VALLEY VIEW ESTA TES l.J "1 Concrete Curb & Gutter J Estimated Construction & Indirect Costs $24,872.93 1 u ro J "'1 L.J ro LJ "'1 u n I U 1 u Preliminary Cost Estimate - Valley View Estates ro Exhibit 9 J ,.., J n 2005 Overlay Project (C.P. 05-02) J Feasibility Cost Estimate - North Portion of Valley View Estates 2nd Addition '1 J ,.., u n Estimated Construction Cost J 5% Contingency Total Estimated Concrete Curb & Gutter Construction Cost n I CITY COST FOR STREET RECONDITIONING LJ .. . <. ..... " ....... ........ ......... ..... . . ... UNIT I, ciNcD. ': .. UNIT . .. OUAN;' 'PRICE Ic .... J .... , .< ..< 1IUI'I<.. .... ...... ...... NT..... I MobilIzatIOn LS 0.15 $5,000.00 $750.00 2 Traffic Control LS 0.15 $1,500.00 $225.00 3 Remove/DisposelReplace Concrete Driveway (6" Thick) SF 864 $4.00 $3,456.00 ,.., 4 Remove/Dispose Bituminous Driveway SY 133 $3.00 $399.00 U 5 Remove/Salvage/Install Mailbox Each 0 $100.00 $0.00 6 Road Reclaim Existing Bituminous SY 5,130 $0.50 $2,565.00 7 Fine Grade & Reshape Subgrade STA. 17 $100.00 $1,700.00 n 8 Sub grade Correction Excavation (EV) CY 50 $5.00 $250.00 \J 9 Select Granular Borrow (LV) CY 70 $10.00 $700.00 10 Aggregate Base Class 5 TN 225 $9.50 $2,137.50 II Bituminous Non-Wear Course (MnDOT 2350 LV 3) TN 492 $33.00 $16,236.00 n 12 Bituminous Wear Course (MnDOT 2350 LV 4) TN 512 $35.00 $17,920.00 I U 13 Bituminous Tack Coat Gal 257 $1.25 . $321.25 14 Pulverized Topsoil Borrow (LV) CY 126 $14.00 $1,764.00 '1 15 Hydroseed with mulch and fertilizer SY 76 $0.50 $38.00 I 16 Sod SY 1,526 $2.75 $4,196.50 U ....., ... '. .'. .... .'. ". '.' . .. ..,..... '.. .... ..... '.. Estimated Construction Cost $52,658.25 n 5% Contingency $2,632.91 I U Total Estimated Street Reconstruction $55,291.16 n CITY COST FOR STORM SEWER I ITEM UNIT LJ NO. DESCRIPTION UNIT QUAN. PRICE AMOUNT I Sut Fence LF 0 :1>3.00 :1>0.00 n 2 Adjust Catch Basin Casting Each 4 $150.00 $600.00 J 3 Catch Basin Type 40 I Each 0 $1,200.00 $0.00 4 Catch Basin Manhole Type 405, 48" Diameter Each 0 $1,600.00 $0.00 ,.., 5 Catch Basin Manhole Type 405,54" Diameter Each 0 $2,100.00 $0.00 J 6 12" RCP Class 5 LF 0 $25.00 $0.00 7 IS" RCP Class 5 LF 0 $27.00 $0.00 8 18" RCP Class 6 LF 0 $30.00 $0.00 1 9 24" RCP Class 7 LF 0 $40.00 $0.00 10 12" RCP Apron and Trash Quard Each 0 $800.00 $0.00 LJ II 24" RCP Apron and Trash Guard Each 0 $1,750.00 $0.00 12 Rip Rap Class III CY 0 $85.00 $0.00 n . ..... ..' ...... .... .... ......" ...'. . .' . /"'., '..,........, ............., I. ........ J Estimated Construction Cost $600.00 5% Contingency $30.00 1 Total Estimated Storm Sewer Cost $630.00 LJ Preliminary Cost Estimate - Valley View Estates 2nd Addition n Exhibit 10 J " I U ,.., I LJ SUMMARY OF PROJECT COSTS FOR V ALLEY VIEW ESTATES 2nd ADDITION 1 Concrete Curb and Gutter (Assessable Costs) U Estimated Construction Cost $31,672.20 " Indirect Costs $4,583.09 I $36,255.29 U ,.., Streets J Estimated Construction Cost $55,291.16 Indirect Costs $8,000.85 1 $63,292.01 LJ Storm Sewer '1 Estimated Construction Cost $630.00 Indirect Costs $91.16 LJ $721.16 "1 TOTAL ESTIMATED PROJECT COST $100,268.46 U ,.., SUMMARY OF CITY COSTS FOR VALLEY VIEW ESTATES 2nd ADDITION , I U Reconditioned Streets and Storm Sewer "'1 Estimated Construction & Indirect Costs $64,013.17 I U "'1 SUMMARY OF ASSESSABLE COSTS FOR VALLEY VIEW ESTATES 2nd ADDITION I U Concrete Curb & Gutter, Common Exc. " Estimated Construction & Indirect Costs $36,255.29 I LJ ,.., I U ,.., I U '1 I U 1 u " U ,.., I U Preliminary Cost Estimate - Valley View Estates 2nd Addition ,.., Exhibit 10 J r'l u ,.., 2005 Overlay Project (C.P. 05-02) I L.J Feasibility Cost Estimate - Total Project Costs J r"1 I U ,.., Estimated Construction Cost J 5% Contingency Total Estimated Concrete Curb & Gutter Construction Cost ,..., I CITY COST FOR STREET RECONDITIONING U .. ......,..........<>7< >> ... >'> ........> .. UNIT . > .... ...... I...... '.'> .,' ... ...' . "''UNit.> > i\Tj~N>. PRICE' I..'.'.' AMOUNT ,..., ....>.... ..' ..... .. I MobilizatIOn LS I $5,000.00 $5,000.00 L.J 2 Traffic Control LS I $1,500.00 $1,500.00 3 RemovelDisposelReplace Concrete Driveway (6" Thick) SF 9732 $4.00 $38,928.00 ,.., 4 RemovelDispose Bituminous Driveway SY 2283 $3.00 $6,849.00 1 5 Remove/Salvage/Install Mailbox Each 45 $100.00 $4,500.00 L.J 6 Road Reclaim Existing Bituminous SY 57724 $0.50 $28,862.00 7 Fine Grade & Reshape Subgrade STA. 186 $100.00 $18,600.00 'l 8 Subgrade Correction Excavation (EV) CY 570 $5.00 $2,850.00 L.J 9 Select Granular Borrow (LV) CY 798 $10.00 $7,980.00 10 Aggregate Base Class 5 TN 1414 $9.50 $13,433.00 II Bituminous Non-Wear Course (MnDOT 2350 LV 3) TN 5541 $33.00 $182,853.00 ,.., 12 Bituminous Wear Course (MnDOT 2350 LV 4) TN 5883 $35.00 $205,905.00 I I 13 Bituminous Tack Coat Gal 2887 $1.25 $3,608.75 U 14 Pulverized Topsoil Borrow (LV) CY 869 $14.00 $12,166.00 15 Hydroseed with mulch and fertilizer SY 11769 $0.50 $5,884.50 r'l 16 Sod SY 2567 $2.75 $7,059.25 LJ >.> >< ... .... .... " .>.. .... ..... <<>.... ...< ... .<< ': ....... ",'" ><" >... >:.. ...> .. I...... .:.' Estimated Construction Cost $545,978.50 1 5% Contingency $27,298.92 L.J Total Estimated Street Reconstruction $573,277.42 ,..., CITY COST FOR STORM SEWER J .><NO. .. ,." ...> ......,> .' ............ .>.. UNIT' I.> ." '-> '. .< ......UNIT.<. ..........t')1JAN:..... .... PRICE. I. ...'................ "1.'< >:.. .... .... ..... . . V.t.1SLlUCIIV" '. >. ........ I Sllt Fence LF 120 $3.00 $360.00 ,..., 2 Adjust Catch Basin Casting Each 4 $150.00 $600.00 I L.J 3 Catch Basin Type 401 Each 2 $1,200.00 $2,400.00 4 Catch Basin Manhole Type 405, 48" Diameter Each 5 $1,600.00 $8,000.00 5 Catch Basin Manhole Type 405, 54" Diameter Each I $2,100.00 $2,100.00 'l 6 12" RCP Class 5 LF 44 $25.00 $1,100.00 L.J 7 15" RCP Class 5 LF 83 $27.00 $2,241.00 8 18" RCP Class 6 LF 65 $30.00 $1,950.00 1 9 24" RCP Class 7 LF 24 $40.00 $960.00 10 12" RCP Apron and Trash Quard Each 2 $800.00 $1,600.00 U II 24" RCP Apron and Trash Guard Each I $1,750.00 $1,750.00 12 Rip Rap Class III CY 20 $85.00 $1,700.00 ,..., ..... > .... . ......><.. ." .... '.' '.' .<.' . ... ..> .. ......... .... ... L.J Estimated Construction Cost $24,761.00 5% Contingency $1,238.05 ,..., Total Estimated Storm Sewer Cost $25,999.05 , L.J Preliminary Cost Estimate - Total Project ,.., Exhibit 11 I L.J ,., L.J ,., U SUMMARY OF TOTAL PROJECT COSTS ,., J Concrete Curb and Gurter (Assessable Costs) Estimated Construction Cost $53,400.90 ,., Indirect Costs $7,727.32 I $61,128.22 LJ Streets ,., Estimated Construction Cost $573,277.42 J Indirect Costs $82,955.53 $656,232.95 ,., J Storm Sewer Estimated Construction Cost $25,999.05 ,., Indirect Costs $3,762.16 J $29,761.21 ,., TOTAL ESTIMATED PROJECT COST $747,122.38 i LJ ,., SUMMARY OF CITY COSTS FOR TOTAL PROJECT J Reconditioned Streets and Storm Sewer Estimated Construction & Indirect Costs $685,994.16 ,., I L.J SUMMARY OF ASSESSABLE COSTS FOR TOTAL PROJECT "'1 LJ Concrete Curb & Gurter Estimated Construction & Indirect Costs $61,128.22 "'l I LJ EST/MATED ASSESSMENT FOR VALLEY VIEW ESTATES 1st & 2nd ADDITION "'l J $61,128.22/22 Units= $2,778.56 /Unit ,., J 1 L.J J ,., I L.J ,., ! L.J Preliminary Cost Estimate - Total Project "'l Exhibit 11 J r'l I L.J n J PRELIMINARY ANDOVER ASSESSMENT WORKSHEET rl Project Name: 2005 Overlays Project No. : 05-02 L.J Feasibility Report Date: March 1, 2005 Amount: $ 652,677.38 ~ n Contract Award Date: Amount: $ - LJ Amount: $ Final Construction - n Estimated Expenses J Engineering (Includes Inspection) (10%): $ 65,267.74 n Consulting Costs $ - J Aerial Mapping (1 % of street) $ - Drainage Plan (0.3% of street/storm) $ - Administration (3%) $ 19,580.32 J Assessing (1%) $ 6,526.77 Bonding (0.5%) $ - Recording Fees / Legal & Easement $ - Advertising $ 500.00 n Permit and Review Fees $ 250.00 LJ Street Signs (Materials and Labor) $ - Material Testing $ 1,000.00 n Construction Interest $ - I City Costs $ 1,320.00 U Total Estimated Expenses $ 94,444.83 n Expenses Multiplier 14.4704% J Final Estimated Project Cost Amount: $ 747,122.21 J Vallev View Estates and north half of Vallev View Estates 2nd Addition Estimated Assessable Construction Costs $53,400.90 J Indirect Expenses $ 7.727.32 Total Estimated Assessable Costs $ 61,128.22 Feasibility Assessment Rate Per Unit $ 61,128.22 /22 Units= $ 2,778.56 J J n J n J n J n U Preliminary Assessment Worksheet n Exhibit 12 J