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Home My WebLink AboutCC February 15, 2005 '~) o ;J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, February 15,2005 Call to Order - 7:00 p.m. Pledge of Allegiance Introduction of New Sheriff's Deputies Resident Forum Agenda Approval 1. Approval of Minutes (1/25/05 Workshop; 2/1/05 Regular; 2/1/05 Executive Session) Consent Items 2. Approve Payment of Claims - Finance 3. Call General Obligation Tax Increment Bonds of 1999 - Finance 4. Approve No Parking Resolution/Lund's North Park - Engineering 5. Order Plans & Specs/05-1 O/Lund' s North Park Reconstruction - Engineering 6. Waive Public Hearing/Adopt Assessment Roll/03-35/Bunker Lake Village - Engineering 7. Approve Plans & Specs/Order Advertisement for Bids/04-36/Lift Station #4 - Engineering 8. Accept Resignation/Park & Recreation Commissioner - Engineering 9. Appoint Park & Recreation Commissioner - Engineering 10. Order Feasibility Reportl04-32/Crosstown Boulevard NW & Xeon Street NW !Intersection Improv. - Engineering 11. Order Feasibility Reportl04-33/Crosstown Boulevard NW & 159th Avenue NW !Intersection Improv. - Engineering 12. Approve Recycle Agreement w/ Anoka County - Recycling 13 . Award Quote-Bid Category 11 B-Recreational Equipment - Administration 14. Approve Change Order #3/Community Center - Administration 15. Adopt Ordinance Amendment/City Code 10-4-1 /Sewage Disposal Systems - Building 16. Approve Administrator Performance Review - Administration Discussion Items 17. Receive Anoka County Sheriffs Department Monthly Report - Sheriff 18. NPDES (National Pollutant Discharge Elimination System) Presentation & Public Meeting/2005 NPDES/05-1 - Engineering 19. Consider Lot Split/3415 - 163rd Lane NW, Continued - Planning 20. Consider Rezoning/R-l to R-4/1487 148th Lane NW - Planning 21. Consider Lot Split/1487 148th Lane NW - Planning 22. Consider Lot Split/14124 Crosstown Blvd.- Planning 23. Consider Conditional Use Pennit/Allow Existing Garage to Remain/l4124 Crosstown Blvd.- Planning 24. Consider Lot Split/264 Andover Blvd. - Planning 25. Consider Lot Split/308 Andover Blvd. - Planning Staff Item 26. Schedule Board of Review - Clerk 27. Schedule EDA Meeting - Administration 28. Schedule 2005 Goal Setting Workshop - Administration 29. Discuss Community Center Advisory Board - Administration 30. Administrator Report - Administration Mayor/Council Input Adjournment () CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755,5100 FAX (763) 755,8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council ~ J;m Dk"",,on, CHy Adm;m'1rnt"'~- Vicki V olk, City Clerk CC: FROM: SUBJECT: Approval of Minutes DATE: February 15,2005 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: ~J January 25, 2005 Council Workshop February 1,2005 Executive Session February 1,2005 Regular Meeting DISCUSSION Copies of the minutes have been emailed to Mayor Gamache and Councilmembers Orttel and Jacobson. Hard copies have been provided to Councilmembers Knight and Trude. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ();L. UrIL Vicki V olk C) City Clerk (j) &J o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755,5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: Februaty 15,2005 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $124,335.05 on disbursement edit lists #1 - #2 from 02/02105 to 02/07/05 have been issued and released. :J Claims totaling $106,775.37 on disbursement edit list #3 dated 02/15/05 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $231,110.42. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, ~13~ Lee Brezinka Attachments: Edit Lists () () O:[iI . . . . . . [il0 . . :><1: . . 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I"""'lNo;jlo;jl"lt'\DOO E-< Ol Ol Ol E-< () (]) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755,8923 . WWW.CI.ANDOVER.MN.US FROM: Lee Brezinka, Assistant Finance Director TO: Mayor and Council members CC: Jim Dickinson, City Administrator / Finance Directo SUBJECT: Call General Obligation Tax Increment Bonds of 1999 DATE: February 15,2005 INTRODUCTION The $1,500,000 General Obligation (G,O.) Tax Increment Bonds of 1999 were used to finance certain capital and administration costs of the District. The outstanding bonds are callable and would yield interest expense savings. DISCUSSION The Finance Department reviewed the debt service fund for the G.O. Tax Increment Bonds of 1999 and concurs that the City has funds on hand to redeem outstanding bonds totaling $1,120,000 (due in 2005 - o 2012), which will yield interest expense savings of approximately $199,475. BUDGET IMPACT The call will yield a savings of approximately $199,475 of interest expense in the debt service fund for the G.O. Tax Increment Bonds of 1999. ACTION REOUlRED The City Council is requested to approve the attached resolution for formal authorization of the calling of G.O. Tax Increment Bonds of 1999. Respectfully submitted, 'dlj~ Lee Brezinka / Attachment: Resolution .~ CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA () RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION CALLING FOR REDEMPTION OF OUTSTANDING GENERAL OBLIGATION TAX INCREMENT BONDS OF 1999. A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), issued on behalf of the City, $1,500,000 General Obligation Tax Increment Bonds of 1999, dated June 1, 1999 (the "Bonds"), of which Bonds $1,120,000 still remains outstanding; and B. WHEREAS, all of the said Bonds maturing in the years 2004 to 2012, both inclusive, are subject to redemption and prepayment at the option of the City in inverse order, on December 1,2003, and on any interest payment date thereafter at par and accrued interest, all as provided in the resolution of the City Council dated May 18, 1999 authorizing the issuance of said Bonds (the "Resolution"), and C. WHEREAS, the City Council deems it desirable and in the best interests of the City to call all of the Bonds maturing in the years 2005 to 2012, on June 1, 2005, the interest () payment date, in accordance with said Resolution; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: 1. Bonds to be Redeemed. All of the Bonds maturing in the years 2005 to 2012, shall be redeemed and prepaid on June 1,2005 at par and accrued interest for each such Bond called. 2. Notice of Call. The City Finance Director is hereby authorized and directed to give written notice of call at least forty-five (45) days prior to June 1,2005, the date for call, to the paying agent where said Bonds are payable and therefore by registered or certified mail at least thirty (30) days prior to the date for call to all registered owners of the Bonds. Said notice shall be in substantially the following form: () NOTICE OF CALL FOR REDEMPTION ~) $1,500,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1999 CITY OF ANDOVER ANOKA COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of Andover, Anoka County, Minnesota, there have been called for redemption and prepayment on JUNE 1,2005 all outstanding bonds of the City designated as General Obligation Tax Increment Bonds, Series 1999, dated June 1, 1999, having stated maturity dates of December 1 in the years 2005 through 2012, both inclusive, totaling $1,120,000 in principal amount, and with the following CUSIP numbers: Year 2005 2006 2007 2008 2009 2010 2011 2012 Amount $140,000 140,000 140,000 140,000 140,000 140,000 140,000 140,000 CUSIP 034313RK4 034313RL2 034313RMO 034313RN8 034313RP3 034313RQl 034313RR9 034313RS7 r '\ '---' The bonds are being called at a price of par plus accrued interest to June 1, 2005, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at the main office of u.S. Bank National Association, in the City of S1. Paul, Minnesota, on or before June 1, 2005. Ifbv mail: U.S. Bank National Association Corporate Trust Operations 60 Livingston Avenue S1. Paul, MN 55107 Ifbv hand: U.S. Bank National Association 60 Livingston Avenue Ist Floor - Bond Drop Window S1. Paul, MN 55107 Dated: February 15,2005. BY ORDER OF THE CITY COUNCIL Bv /s/ Jim Dickinson City Administrator City of Andover, Minnesota Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2001, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Fonn, which may be obtained at a bank or other financial institution. The Registrar will not be responsible for the selection or use of the CUSIP number, nor is any representation made as to the correctness indicated in the Redemption Notice or on any Bond. It is included solely for convenience of the Holders. .r, .J Additional infonnation may be obtained from: u.S. Bank National Association Corporate Trust Division Bondholder Relations (800) 934-6802 ) / F ') "---/ " ') '-...J 3. Deposit of Sufficient Funds. The City Finance Director is hereby authorized and directed to deposit with the bank where said Bonds are payable prior to said call date sufficient funds to pay all principal and interest due on said Bonds as of the call date. MOTION seconded by Councilmember and adopted by the City Council of the City of Andover on this 15th day of February, 2005, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: Michael R. Gamache Victoria V olk - City Clerk : i , .' " \ l i STATE OF MINNESOTA COUNTYOFANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of the City Council of the City of Andover held on the date therein indicated, with the original thereof on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to calling for redemption of outstanding General Obligation Tax Increment Bonds of 1999, WITNESS my hand as such City Clerk this 15th day of February, 2005, City Clerk o f\ U ,~ 0) C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members U Jim Dickinson, City Administrato~ ~ David D. Berkowitz, City EngineerI)OI CC: FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Approve No Parking ResolutionILund's North Park - Engineering DATE: February IS, 2005 INTRODUCTION This item is in regard to approving a resolution designating No Parking along a portion of 166th Avenue NW and Zion Street NW adjacent to Lund's North Park (see attached location map). DISCUSSION If the City Council recalls from the joint meeting with the Park & Recreation Commission in January, it was brought to the City's attention last spring that there has been continual damage to a neighbor's yard (adjacent to Lund's North Park) due to vehicles parking off the road and into the grass areas that are being maintained by the property owner. To resolve this issue and force users of Lund's North Park to park in the proposed parking lot, staff recommends to post "No Parking" along a section of I 66th Avenue NW and Zion Street NW. ACTION REQUIRED The City Council is requested to approve the attached resolution designating No Parking along a portion of I 66th Avenue NW and Zion Street NW. Respectfully submitted, t:(~ Attachments: Resolutio~ Location Mat cc: Jim Lindahl, Park & Recreation Commission Chair o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ON BOTH SIDES OF 166TH AVENUE NW BETWEEN ARROWHEAD STREET NW AND TO THE EAST PROPERTY LINE OF 2602 - 1661H AVENUE NW AND ON BOTH SIDES OF ZION STREET NW BETWEEN 1661H AVENUE NW AND TO THE NORTH PROPERTY LINE OF 2651 _1661H AVENUE NW. WHEREAS, the City Council is cognizant of the public nuisance, traffic hazard and congestion in the area around Lund's North Park; and WHEREAS, the Council believes restricting the parking in the area will be a solution to the problem. Q NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate the no parking zone. Adopted by the City Council of the City of Andover this 15th day of Februarv , 2005. ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o I' " \~J 5'\NDbVE~ Capital Improvement Plan Project Name: LUNDS NORTH PARK '-- LEGEND GROW N w*" s r- , '- o Lots I Parcels o VVater Features N City Limits c:zz:zza Project Location 250 Feet 250 125 0 , / IZ' 1_\1 iO 10:: ,UJ - _0> ! I i i I I , I I-' '" 'ILO \ ~. _Jj /// ---I r / i I \~;< J \ l r i i , l \ \ i V /l!tJ Ptlt'~,~ /44J.h'a14hr6AlliLN=/ C1 /- --_/ I \ I:ttlGT' loc~A1""? to I@ I I pe.. ~:ttr"'>tcaJ f" it-,~ 121 I Ul< '~I 'f- ,en _jZ ..0 ',Cl:: 'UJ '> I ! Location Map II IJ I I I I I 111 11 I II I II II II I I tl II (J ~:J o c3 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755,8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrat~D David D. Berkowitz, City Engineer FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Order Plans & Specs/OS-lOlLund's North Park Reconstruction - Engineering DATE: February 15, 2005 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for Lund's North Park Reconstruction, Project 05-10. DISCUSSION The project is identified in the CIP for 2005. If the Council recalls, due to the issues with parking on 166th Avenue NW, it was determined that an off-street parking lot was necessary. The ball field will also need to be relocated to allow for the parking lot. Attached is the proposed layout. BUDGET IMP ACT This will be funded by Park Dedication. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Lund's North Park Reconstruction, Project 05-10. Respectfully submitted, ~L~ I j Attachments: Resolution & Proposed Layout cc: Jim Lindahl, Park & Recreation Commission Chair r-\ \J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF LUND'S NORTH PARK RECONSTRUCTION, PROJECT NO. 05-10. WHEREAS, the City Council is cognizant of the need for the park improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of Lund's North Park Reconstruction, Project No. 05-10; and '0 BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ Enqineer to prepare the plans and specifications for such improvement project. MOTION seconded by Council member City Council at a reqular meeting this 15th Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. and adopted by the day of Februarv , 2005 , with voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ,,, U N 88052'41"E I --208.00-- - -278.92 - - ---, :' N 88052' 41"E I i'?o I ;?~!~. I (, ~.. ~u-o .~"O~ I Z 001 OeD 00 010 ~O :J ~ ~ I I / CD. i .-1 ~~....... ' o~~.. I '~I - I~ II e OIZ CJ1 ~o" wi .::. ~ o- lD -~ I to: o? I ~ ~o ., :;:;-_0 I (".$I ...... ~,'~oo rri I I ~(?"~oo. N 88052'41" E q) 00<- ___324.00--- '/ N\ig 000 zlg I z (f)o -10 ~ Z <0; ~== I 30 30 I ~" .,.If ~ 582.00 A II. N88052'41"E i:=*He - . pj..M6f!-lJtJfJP ~ A~A -:zzc' .~ l)o '" -u )> :::0 ^ (\) c; -- -a.. \ . g: I "" IZ _0 ~-o o .0 o~ 0-- 4 I ~= ,~^.:; c:; "uC:; 0 .0'''''00 oo~o , "~. N 88052' 41"E ~- -220.00- - - tit o (.01 o 30.0 N 88952'41"1 ,--302.50-- N 88052'41"E U1 I I l f\ N 88052~ 4111E 302.5"0 ~X/~T(N6 ~MI... 149.4( N 88052' '- ~ - - 2 66 : 01 b o . 275.00 N 90000'00 E f N Z of\) o o Q) O' Q) 01 -~ o I DRAW IN6-A) " ( !!/i c.ALE I = {OO II r~', ,~j II Capital Plan City of Andover, MN 05-45201-01 Lunds North Park Project # Project Name 2005 thru 2009 I-High PW Superintendent Park & Rec ' Projects II III II II III II II) I Type Useful LIfe Category Improvement Priority Contact Department Description The park improvement will include relocating the existing ballfield, grading throughout the park, replacing the backstop fencing, placing topsoil throughout the park, seeding, construct a 46 stall gravel parking lot and construct a short bituminous trail from the parking lot to the ballfield. Improvements Justification Currently there is no area designated for parking and when games are being played, there are a large number of vehicles parked on the roadway and in resident's yards. This park: will not be available for games until the parking issues are resolved. Expenditures Improvement 2005 60,000 60,000 Total 2006 2008 Total 60,000 60,000 2007 2009 Funding Sources Park Improvement Funds 2005 60,000 60,000 Total 2006 2008 Total 60,000 60,000 2007 2009 I Opontioool--~ -- 39 / -, '--~ S'\NDbVE~ Capital Improvement Plan Project Name: LUNDS NORTH PARK ,'J , , ------, l \ \~ ;' /)",_r-, f64-TH.i:r:r,'\ // I@ i / I I l~-'----'.:i... l 'I- :cn , 1 , ___..' z /" - ~ ".~ / i~ LEGEND o ROW Location Map -.' , /'\ o o Lots I Parcels o \/Vater Features N City Limits lIZi'ZZZZ3 Project Location 250 Feet 250 125 0 '- .i I ! I I , , c ! ! ! \ I I I I I J J I I I J I - - - I I I I -, @ ~, . \ ,-j 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755,5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato~ FROM: David D. Berkowitz, City Engineer SUBJECT: Waive Public Hearing/Adopt Assessment RoW03-35/Bunker Lake Village- Engineering DATE: February 15, 2005 INTRODUCTION The City Council is requested to waive the public hearing and adopt the assessment roll for I Bunker Lake Village, Project 03-35. \. j DISCUSSION The City Council, at the February 1, 2005 meeting, approved a resolution declaring cost and ordering the assessment roll for the Bunker Lake Village development improvements. The adoption of the assessment roll for this project will levy the improvement costs to the properties within the development. The assessment roll is available in the City Clerk's office for review. ACTION REOUIRED The City Council is requested to approve the resolution adopting the assessment roll for Project 03-35, Bunker Lake Village. Respectfully submitted, r=1~Q c;) D.J~ David D. Berkowitz ~ / "' , ) '_/ V ../ Attachments: Resolution & Letter from Developer cc: Mark Englund, Hanson Land Developing, LLC, 13432 Hanson Blvd. NW, Andover , I \_-~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember Trude to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATER MAIN. STORM SEWER AND STREETS FOR PROJECT 03-35. BUNKER LAKE VILLAGE. WHEREAS, the developer is in agreement with the assessments and has waived all rights to a hearing on this assessment pursuant to Minnesota Statutes Annotated, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the .", proposed improvement in the amount of the assessment levied against it. -_j 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of -1L years. The first of the installments to be payable on or before the 15th day of April 2006, and shall bear interest at the rate of 5Y2 percent per annum from the date of the adoption of the assessment resolution. 3. The owners of any property so assessed may at any time pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 15th day of February ,2005 with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: ,r " , J ~-/' Michael R. Gamache - Mayor Victoria Volk - City Clerk 4.~"""" ,': --\ Custom Builders and Designf:rs QJHjANS~N BUIL~ERSINc.] r-:<~"""",j-J Fmest Craftsmanship "~- / 63-35"' RECEIVED JAN I 2 2005 January 11,2005 Mr. Dave Berkowitz City of Andover 1685 Crosstown Blvd Andover, MN 55304 CITY OF ANDOVER RE: Bunker Lake Village Final Assessment Dear Dave: This letter serves as our notice that we agree with the final assessment for Bunker Lake Village and that we waive our right to a public hearing. '\ '-_/ If you have any questions, please feel free to contact me. ,,r--j "-j 13432 Hanson Blvd. Andover, MN 55304 . Office: (763) 421-5435 . Fax: (763) 754-6397 www.hansonbuilders.com License # 0004568 (!) o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members Jim Diclcimon, City Admini'trnto~ David D. Berkowitz, City Engineer ~ CC: FROM: SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/04-36/Lift Station #4 Improvements- Engineering DATE: February 15, 2005 INTRODUCTION The City Council is requested to approve fmal plans and specifications and order the advertisement of bids for Project 04-36, Lift Station #4 Improvements. o DISCUSSION Improvements to Lift Station #4 are needed to accommodate sewer flows from new developments such as Miller's Woods and the proposed Country Oaks West development and to eliminate pump failures due to clogging. This item was discussed with the Council back in July of 2004. Construction shall begin in late May to early June, which will be adequate time to accommodate the flows from the new developments. Improvements shall consist of replacing the 4" force main with a 6" force main and replace the two existing ABS 3.7 horsepower pumps with two Flygt 10 horsepower pumps, which will eliminate the clogging problem. Other improvements include adding a variable frequency drive and a submersible level transducer and constructing a concrete pad with a chain link fence to house a permanent generator. Public Works currently has the generator on order. BUDGET IMPACT The improvements to Lift Station #4 will be funded by the Sanitary Sewer Trunk Fund. All units that are tributary to the lift station pay a Lift Station Fee to fund the original construction. This fee has been increased in 2005 to cover the cost of the upgrade improvements. ACTION REOUlRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 04-36, Lift Station #4. Respectfully submitted, o ~~2i~ Attachments: Resolution / cc: Chris Bryan, TKDA o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 04-36 ,LIFT STATION #4 . WHEREAS, pursuant to Resolution No. 142-04, adopted by the City Council on the 7th day of September ,2004, TKDA has prepared final plans and specifications for Project 04-36 for Lift Station #4. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 15th day of Februarv , 2005 . C) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM , March 17 ,2005 at the Andover City Hall. MOTION seconded by Council member City Council at a reqular meeting this 15th and adopted by the day of Februarv , 2005 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor CJ Victoria Volk - City Clerk @ C_) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members ~ Jim Dickinson, City Administrato> ~ David D. Berkowitz, City Engine:r ~ CC: FROM: Todd J. Haas, Parks Coordinator SUBJECT: Accept ResignationlPark & Recreation Commissioner - Engineering DATE: February 15, 2005 cJ INTRODUCTION This item is in regard to the resignation of a Park & Recreation Commissioner, Denise McNeff. DISCUSSION Commissioner McNeff has offered her resignation (see attached letter). ACTION REOUIRED The City Council is requested to accept the resignation of Denise McNeff. Respectfully submitted, ~/~ Todd Haas ./ () Attachment: Letter from Commissioner McNeff cc: Jim Lindahl, Park Commission Chair o o o 1/24/05 Todd Hass Park Coordinator City of Andover Dear Todd, 3 2005 CITY OF ANDOVER It is with great regret that I write this letter, as I must respectfully resign from my position on the Parks and Recreation Commission. Although I thoroughly enjoy the many aspects of the Commission, I have found that in order to perform the serious work relating to the city parks and recreation facilities a tremendous amount of time needs to be spent. Unfortunately, due to personal factors, I am unable to extent the time I feel this position merits. Please accept my most humble apologies to you, the city staff, the City Council, and the Park and Recreation Commissioners. I hope in later years, when I am able to put forth the time required, that the City Council would once again consider me for a Commission. However, I sadly must decline this very honorable position they have bestowed upon me. Respectfully Yours, ----j--) ". ~ / " ,~ . '') 'J /) '--../ (3) CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members ,("\ Jim Dickinson, City Administrato~~ David D. Berkowitz, City Engineer:DD!.o' CC: FROM: Todd J. Haas, Parks Coordinator SUBJECT: Appoint Park & Recreation Commissioner - Engineering DATE: February 15, 2005 INTRODUCTION This item is in regard to appointing a Park & Recreation Commissioner due to the resignation of Denise McNeff. DISCUSSION If the City Council recalls, if one of the Commissioners were unable to complete their term during 2005, the altemate, Wendy Albee, would be appointed to do so. Ms. Albee interviewed with the City Council this past December. Note: Staff has been in contact with Ms. Albee and she has indicated that she is willing to serve on the Commission. ACTION REOUIRED The City Council is requested to appoint Wendy Albee to the Park & Recreation Commission. The term would expire on December 31, 2007. Respectfully submitted, ~~ cc: Jim Lindahl, Park Commission Chair @ , " '- J -' 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members 0 Jim Dickinson, City Administrato ~~ David D. Berkowitz, City Engine~ TO: FROM: Jason Law, Civil Engineer III SUBJECT: Order Feasibility ReportJ04-32/Crosstown Boulevard NW & Xeon Street NW/Intersection Improv. - Engineering DATE: February IS, 2005 INTRODUCTION "J The City Council is requested to order the preparation of a feasibility report for Project 04-32, '-.J intersection improvements at Crosstown Boulevard NW & Xeon Street NW. DISCUSSION The intersection improvements at Crosstown Boulevard NW & Xeon Street NW are required by the Anoka County Highway Department as a condition of plat approval for Sophie's Manor and the proposed Sophie's Manor South. The improvements include construction of northbound and southbound right and left turn lanes onto Xeon Street NW. BUDGET IMP ACT The improvements will be paid for (assessed) entirely by the developers of Sophie's Manor, Sophie's Manor South and other benefiting properties. ACTION REOUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 04-32, Crosstown Boulevard NW & Xeon Street NW for intersection improvements. /\ '-..../ Respectfully submitted, H~ Jason Law Attachments: Resolution j /' ') I.. _ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF CROSSTOWN BOULEVARD NW & XEON STREET NW PROJECT NO. 04-32. WHEREAS, the City Council of the City of Andover is cognizant of the need for the intersection improvements, specifically Crosstown Boulevard NW & Xeon Street NW, Project 04-32; and WHEREAS, the City Council proposes to assess the benefiting property for all or a portion of the costs of the improvement, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of , " Andover that: ,~) 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the City Enqineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember City Council at a reQular meeting this 15th Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. and adopted by the day of Februarv , 2005 , with voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor ( ) Victoria Volk - City Clerk "-..J @ , l \ / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members ~ D Jim Dickinson, City Administrato~_~ David D. Berkowitz, City Engineer TO: FROM: Jason Law, Civil Engineer III SUBJECT: Order Feasibility Report/04-33/Crosstown Boulevard NW & 159th Avenue NW/lntersection Improv. - Engineering DATE: February 15, 2005 r " INTRODUCTION The City Council is requested to order the preparation of a feasibility report for Project 04-33, intersection improvements at Crosstown Boulevard NW & 159th Avenue NW. "...---' DISCUSSION The intersection improvements at Crosstown Boulevard NW & 159th Avenue NW are required by the Anoka County Highway Department as a condition of plat approval for Constance Comers and Miller's Woods. The improvements include construction of northbound and southbound right and left turn lanes onto 159th Avenue. BUDGET IMP ACT The improvements will be paid for entirely (assessed) by the developers of Constance Comers and Miller's Woods. Improvement costs were previously assessed to Constance Comers and a lot fee has been collected for each lot in Phase I of Miller's Woods. The later phases of the Miller's Woods development will also pay a lot fee as the lots are platted. ACTION REOUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 04-33, Crosstown Boulevard NW & 159th Avenue NW for intersection improvements. Respectfully submitted, ~) Hv Jason Law / Attaclunents: Resolution ,. ...., \ ,: CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF CROSSTOWN BOULEVARD NW & 159TH AVENUE NW PROJECT NO. 04-33. WHEREAS, the City Council of the City of Andover is cognizant of the need for the intersection improvements, specifically Crosstown Boulevard NW & 159th Avenue NW, Project 04-33; and WHEREAS, the City Council proposes to assess the benefiting property for all or a portion of the costs of the improvement, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of \ Andover that: .\.- _./ 1. The City Council is cognizant of the need for improvements. 2~ The proposed improvement is hereby referred to the City Enoineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember City Council at a reoular meeting this 15th Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. and adopted by the day of February , 2005 , with voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor ....---, \ \.J' Victoria Volk - City Clerk o ;J () S'\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members ~ CC: Jim Dickenson, City Administrator~ FROM: Cindy DeRuyter, Recycling Coordinator SUBJECT: Recycling Agreement With Anoka County / Public Works DATE: February 15,2005 INTRODUCTION Agreement for Residential Recycling Program DISCUSSION The purpose of this agreement is to provide cooperation between the County and the Municipality to implement the solid waste recycling program in the Municipality by funding it. The only change to the Agreement is Section 7. BUDGET IMPACT The County assists Andover in meeting recycling goals established by the Anoka County Board of Commissioners by providing SCORE funds to the City Of Andover for solid waste recycling programs. RECOMMENDATION The City Council is asked to review and sign the Agreement for The Residential Recycling program. Respectfully submitted, ~~ ~<-{~~ Cindy DeRuyter Cc: Frank Stone, Public Works Superintendent C) o ~ Anoka County Contract # 2005-0006 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 25th day of January, 2005, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF ANDOVER, hereinafter referred to as the "MUNICIPALITY", WITNESSETH: WHEREAS, Anoka County has received $355,472 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. ~ 1I5A.557 (hereinafter "SCORE funds"); and WHEREAS, Anoka County anticipates receiving an additional $355,471 in SCORE funds in the spring of 2005; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from January 1, 2005 through December 31, 2005, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. ~ 1I5A.03, subdivision 24a. "Multi-unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. ~ 1I5A.552. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. b. c. d. e. 1 C) o r~,\ V f. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. "Yard waste" shall have the meaning set forth in Minn. Stat. ~ 1I5A.03, subdivision 38. g. 4. PROGRAM. The Municipality shall de~elop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 2532 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi-unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. 11. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. lll. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material of the year as specified by the County. The County will provide the Municipality with background material on the focused recyclable material of the year. IV. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 2003, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. 5. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 2005 and January 20,2006: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also 2 o provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2005 and January 20, 2006. Costs not billed by January 20, 2006 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. o 7. ELIGmILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $49,511.55. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $4.45 per household for recycling activities only. Notwithstanding any provision to the contrary, the County reserves the right to reduce the funding provided hereunder in the event insufficient SCORE funds are available. If the spring SCORE payment of $355,471 is not received or is reduced, the County may reduce the project maximum amount payable to the Municipality. The County will promptly notify the Municipality in the event that the project maximum will be reduced. 8. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this o 3 CJ 9. ,-" u ,..-'\ o Agreement were expended in accordance with Minn. Stat. S 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. AUDIT. Pursuant to Minn. Stat. S 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. 4 o e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. 1. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. o 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date ,-" o 5 (J CJ .~) of tennination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: CITY OF ANDOVER COUNTY OF ANOKA By: By: Margaret Langfeld, Chair Anoka County Board of Commissioners Name: Title: Date: Date: ATTEST: By: Municipality's Clerk John "Jay" McLinden County Administrator Date: Date: Approved as to form and legality: Approved as to form and legality: Assistant County Attorney 6 " -'\ \.~} @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755,8923 . WWW.CI.ANDOVER.MN.US SUBJECT: Mayor and Council Members D Jim Dieldru;on, City Adnllni>tratn~ Award Quote - Bid Category lIB - Recreational Equipment TO: FROM: DATE: February 15,2005 INTRODUCTION As the Community Center construction proceeds, the Construction Manager will continue to bring forward the bid/quote awards for various categories of needs for the facility. DISCUSSION Attached is a recommendation from RJM Construction to award "Bid Category lIB - Recreation Equipment". The recreation category includes basketball backstops, divider curtains (J and floor sleeves. RJM received the quotes at their office and is maintaining the quote record. BUDGET IMPACT The recreational equipment is funded by the Community Center Bond issuance. ACTION REQUESTED Approve the attached quote from A&E Construction Specialties, Inc. for the contract amount of $~ 893. ~ Pr.o CJ ~J ~) E 5 S o N A l CONSTRUCT o N 5 E R V C E 5 ~~li:':':'::'" \,:H'", I ,:':~: I, ~::!' ',", i\ V!' " l~h ';:'I'! . , ' '.1 ~ ~, , ' t::iihl.i:i:iI, ,. rnr<:l'l'\f.~ ~...,.. !'t~~,"..~,r" 'Il'",r., UUI;'(:~1 ktu.U ~ I~.r..... February 3, 2005 Mr. Jim Dickinson City of Andover 1685 Crosstown Boulevard Northwest Andover, MN 55304 Re: Andover Community CenterIYMCA Recommendations for Award of Contract Bid Category lIB - Recreational Equipment Dear Jim, We have received quotes for the revised Bid Category lIB - Recreational Equipment, which includes the basketball backstops, divider curtains and floor sleeves for the Fieldhouse. At this time we recommend that the City Council award the project to A&E Construction Specialties, Inc. for the contract amount of $44,893. If you should have any questions, please feel free to contact me. Sincerely, Brian G. Recker Vice President 5455 HWY 169 PLYMOUTH MN 55442 763.383.7600 FAX 763.383.7601 BID FAX 763.553.9670 RjIv\ IS AN EaJAl OPPORllNIY Et0PLOYER CJ J 'f. >-~ ;.;.:.i!\". .~ >:::\.c,;";'.. ,:'; "'.__:i',-,~~",~,_",~ ..................~...~........, .... . . '''~!_ '.._. -0 ",r," 4313 COLFAX AVENUE SO MINNEAPOLIS, MN 55409 PHONE: 612.827.0717 FAX: 612.827.1700 PROPOSAL A&E CONSTRUCTION SPECIALTIES. INC TO: JAMES DICKINSON DATE: PROJECT: JANUARY 21, 2005 ANDOVER-YMCA/COMMUNITY CENTER ANDOVER, MN . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD NW ANDOVER. MN 55304 LOCATION: ARCHITECT: ROZEBOOM MILLER ARCHITECTS BID CATEGORY llB - RECREATIONAL EQUIPMENT INCLUDING SECTION 11490-GYMNASIUM EQUIPMENT, RFP #36 AND FLOOR SLEEVES/COVER PLATES FOR VOLLEYBALL AND TENNIS EQUIPMENT WE PROPOSE TO FURNISH MATERIAL AND LABOR TO INSTALL EQUIPMENT MANUFACTURED BY PORTER ATHLETIC EQUIPMENT OF BROADVIEW, IL AS PER PLANS AND SPECIFICATIONS: TOTAL ~cccccccccccccccccccccccccccccccccccccccccccccccccccccccccccc $ 41,859.00 $ 943.00 $ 2.091.00 $44,893.00 (J MATERIAL, DELIVERY AND INSTALLATION <<<<<<<<<<<<<<<<<< MATERIAL ONLY 12 FLOOR SLEEVES W/COVER PLATES < < < < < < < < 6.5% SALES TAX c c c c c c c c c c c: c c c c c celt cc C II: C II: C C C c: or. c c c c c c c eel... c. c: c c c c c cc C CC: I: NOTES: PRICE BASED ON INSTALLATION OF EQUIPMENT DURING THE 1ST OR 2ND QUARTER 2005. INCLUDES INSTALLATION OF 2 CURTAINS AS SPECIFIED, ATTACHED DIRECTLY TO THE BOTTOM OF BAR JOISTS AS INDICATED ON DRAWING S211. COORDINATION WITH OTHER TRADES FOR SLEEVE/COVER PLATE (PORTER MODEL 870-100) INSTALLATION INCLUDED. MUST RECEIVE NOTICE TO PROCEED ON OR BEFORE JANUARY 28, 2005. NANCY POWELL THIS PROPOSAL EXPIRES IN 30 DAYS FROM THE ABOVE DATE. THE PRICES ARE SUBJECT TO CHANGE AND THE SELLER RESERVES THE RIGHT TO REVOKE THIS PROPOSAL AT ANY TIME BEFORE ACCEPTANCE. THIS PROPOSAL WILL EXPIRE ON THE DATE AS NOTED ABOVE OR ON THE EARLIER DATE OF REVOCATION, WHICHEVER COMES FIRST. ACCEPTANCE IS LIMITED TO ADDITIONAL TERMS AS STATED ON THE REVERSE SIDE AND TO BE SET FORTH PRIOR TO FINAL ACCEPTANCE WHICH INCLUDES WARRANTIES, LIABILITY AND PRICE CHANGES. ACCEPTED PROPOSALS ARE SUBJECT TO CREDIT APPROVAL. THE TERMS AND CONDITIONS ON THE BACKSIDE OF THIS INVOICE."-RE SPECIFICALLY INCORPORATED HEREiN BY REFERENCE AND GOVERN THIS TRANSACTION. UNLESS OTHERWISE NOTED, THIS PROPOSAL EXCLUDES SALES TAXES. REFURBISHING OF EXISTING EQUIPMENT, RE. AIR OF ADJACENT FINISHES, PERMITS AND OTHER ISSUES NOT NOTED HEREIN. COMPANY NAME , A &Ei I PECIALTIES, i-~CREDIT TERMS: NET 30 DAYS FROM DATE OF INVOICE. '..J ACCEPTED BY DATE BY JAN. 21. 2005 1: 03PM NO. 360-P. 1 /-\ ,-j PROPOSAL H&B Specialized Products 2629 30th Avenl:le South Minneapolis, MN 55406 612.721.5031 612.728.2778 fax Date: 01/21/05 To: BID CATEGORY 11B - RECREATIONAL EQUIPMENT RlM Construction Job Name : Andover YMCA / Community Center Job Location : Andover, MN Architect: RMA We are pleased to submit the following quotation for your consideration: SECTION 11490 - Recreational Equipment We Propose to Furnish and Install Basketball Backstops, Wall Safety Padding and Gym Divider Curtains as manufactured by Jaypro Sports Equipment: r -\ '-,I BASE BID FOR THE SUM OF "'~"._I"'.''''""""""""u".,,,,,,,,,,,,., $4~,540"OO Sleeves Material Only ADD THE SUM OF................m................... $1,500.00 Slee...-e Installation ADD THe SUM OF...................................... $3,300.00 #'4 . Notes Add $ 2,264.48 for Mn Sales Taxes as applicable ~< No Bond costs are inclUded ~ 12 VolleyballfTennis floor sleeves given as add. To be sized to owner's eqipment ~ Installation of sleeves to be core-drilled into existing slab, either after or prior to completion '" {I of finished floor. ,d s- ~~ . -t( L-f J Acknowledge Addenda: RFP-36 Respectfully Submitted- Jami Anderson Vice President Sales - H&B Specialized Products 612/728-2835 fax 612/728-2714 This offer expins thirty days frolD above date. 1ht: prices 'l'l0\N me subjeetto change lIS set forth on Ibe reverse side hereof. Seller reserves theri~ttoteVOkc this 0fl'<r81 anytime befure =plllncc. This oflCr is not a :firm ofi'cr. Unless sootier ~ked, this ofl'<r shall expire 011 Ibe expiration dale Sel forth above. Acccptulce of this oflCr is expressly limited to and subjeClto the = and conditions set fortb on both sides hereof; includi!l~ those limiting ~tiC$ 8IId liability and providing for price challges. TERMS: Net 30 days from date of invoice.. All quotsIions arc subject to the conditions printed on Ibe back of Ibis proposallllld when ~ subject to credit app Ace.pled by (COMl'ANYNAME) , " '~__j Sij:ned Date Title 1 Andover YMCA Com ctr Jaypro GSP.xls (~' '--~ " -1 \.-.1 ,-, ( ) \..-' @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755~8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Change Order #3/Community Center DATE: February 15,2005 INTRODUCTION Andover is experiencing some exciting times; one of the largest construction projects in Andover's history, the Andover/YMCA Community Center is well underway. To date the project is on schedule and the first component of this facility, the ice arena, came on line in November. The remaining components (YMCA, aquatics facility, and field house) of the facility are on schedule to open in August of2005. This agenda item is to address ongoing project management issues with the project. DISCUSSION At the onset of the project the City Council awarded bid to various contractors, with the thought that the Construction Manager along with the City and YMCA would commit to do value engineering and negotiate with the low bidder to achieve savings to bring the project into the authorized $18,400,000 project budget. The change order request summaries are the result of that negotiation and include some minor modifications while the project has been underway. Attached is a recommendation and summary from RJM Construction for approval of Change Order #3 totaling $13,640. The most significant cost item is the adding of isolation curbs for roof top units for the fieldhouse, which will assist in providing acceptable acoustics in the facility. BUDGET IMPACT The project is funded by the Community Center Bond issuance. ACTION REOUESTED Approve the attached change order request summaries and authorize the City Administrator to execute individual documents. ---- 5 E ~ j DI~~ .. ~ CON~RUClmN February 7, 2005 Mr. Jim Dickinson City of Andover 1685 Crosstown Boulevard Northwest Andover, MN 55304 Re: Andover Community CenterlYMCA Recommendations for Project Change Order 3 City Council Meeting - February 15,2005 Dear Jim, --, I -j At the February 15, 2005 City Council meeting RJM Construction recommends that the City Council approve the proposed costs for Owner Project Change Order #3. Please fmd enclosed the proposed list for this Change Order totaling $13,640.00. Both RJM Construction and Rozeboom Miller Architects have reviewed these Change Estimates and agree that they should be added to the contract. If you should have any questions, please feel free to contact me. Brian G. Recker Vice President 5455 HWY 169 PLYMOUTH MN 55442 ....--, ) '-' 763.383.7600 FAX 763 383 7601 BID FAX 7635539670 RM IS AN EQJAl CiPPClR1\JN1TY EMPlOYER -,. ) .~. _/ r-, I .-..../ AndoverNMCA Community Center Summary of Contractor Change Orders City of Andover - Project Change Order 3 February 7, 2005 Contractor Contractor ChanQe Order Universal Enterprises Crosstown Masonry Hanson Spancrete Five Star Welding Kellington Construction Heebink Architectural Minuti Ogle Straughan Hardware Steinbrecher Painting Bartley Sales Rink Systems Abhe & Svoboda EI-Jay Plumbing Summit Fire Protection Master Mechanical Wright Electric 3 3 2 2 3 1 2 1 3 3 2 1 3 2 3 3 Total of Change Order 3 Amount $750 ($1,638) $0 ($8,657) ($4,638) $8,012 $0 $379 ($2,065) $735 $0 $404 $1,856 $2,237 $13,237 $3.028 $13,640 o ~ CUNSTRUCTION 5455 HWY 169 PLYMOUTH MN 55442 763.383.7600 FAX 7633837601 BID FAX 763.5539670 RYvI IS AN EQUAl OPfDRlUNITY Ef.II'lOYER (J o It) o o !::! - - :;:- CD CD _ Cl .. .. OD.. ~ o D.. 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OW :c 0 l- f:: 0:: U W e -0 en ::J rJ) Z 0:: W 0. 1-- 0 0 e W is 0:: 0 0 > Ul DO:: 0 W 0 a. 0 0 0 0 0 :E DO <( e <( 0 <( U <( en ::;; I- <(LL 0 0 Z Z CIl - ~ - - - "": - - 0 <.l ...= ,...: N .0 ::> .. co - 0 <( OJ OJ OJ 0 0 0 0 0 0 - - - .. .B c Q) o ~ C :l E E o o .. Q) > o "C C <1: .;..: U Q) .... o .. 0. () CJ o 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Don Olson, Building Official SUBJECT: Adopt Ordinance/Amend City Code 1O-4-l/Sewage Disposal Systems DATE: February 15,2004 INTRODUCTION New software has been installed that tracks when septic systems have been pumped. DISCUSSION Previously letters were sent to property owners with a maintenance form that they completed notifYing the city when their septic systems were last pumped and/or repaired. With the new software this process is obsolete. Letters will now be sent yearly informing property owners when their systems were last pumped and if it has been longer than 3 years, they will be requested to have the system pumped. Attached is a copy of the letter. ACTION REQUIRED The City Council is requested to adopt the attached ordinance removing the language requiring property owners to complete the maintenance report. Respectfully submitted, D~C)~ Don Olson Building Official ./ v Attach: Letter; Ordinance us) CJ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE, CHAPTER 4, TITLE 10-4-1 REGARDING INDIVIDUAL SEWAGE DISPOSAL SYSTEMS. 10-4-1: Amendments to Standards 7080.0175 Maintenance The City is diYided into two areas f-or the purpose ofbiemrial reporting by property OVillers. The area west of CSAH No. 9 shall report on odd years and the ar~a east of CSAH Ne. 9 en eyen years. Each property eViller shall complete the maintenance report orms on site se'Nage disposal system and submit the form by September 1st efthat year. ~_) Adopted by the City Council of the City of Andover this _ day of 2005. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk '~J /-, \_) ( '\ ',--", r- " '0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923 . WWW.CI.ANDOVER,MN.US 3/1/2005 Current Owner 17020 CROSSTOWN BLVD NW ANDOVER MN 55304 Dear Resident: According to Andover City Code Title1 0-4-1: Septic tanks must be pumped every three years. The State requires proper documentation that a permit was obtained and pumped by a licensed pumper. This rule is under the Individual Sewage Treatment System Program (ISTS) - Chapter 7080 - Section - 0175 Maintenance. Our records show that your tank must be pumped by approximately: Immediately The last time a pumping permit was issued was on: Tuesday, July 24, 2001 Please have your tank pumped by the above date, If your system has been pumped within the last three years, please contact the pumper and request that they submit a pumping record to the City, A list of licensed pumping contractors can be obtained at: www.pca.state.mn.us/programs/ists/ists.xls. If you have any questions, please contact City Hall at 763-755-8700. Thank you in advance for your cooperation. Sincerely, Andover Building Department (j C I T Y 0 F NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Councilmembers ~ James Dickinson, City Administrator ~ Dana Peitso, Human Resources Manager TO: FROM: SUBJECT: Approve City Administrator Review DATE: February 15, 2005 INTRODUCTION The City Council held a special executive session on February 1, 2005, to evaluate the six-month performance of the City Administrator James Dickinson. u DISCUSSION The evaluation of the City Administrator, James Dickinson, was conducted in an executive session by the City Council as permitted by state open meeting laws, In summary review of the Council's discussion with the City Administrator, it was determined that City Administrator Dickinson meets or exceeds the expectations ofthe City Council. The City Administrator was evaluated in the areas of Council relations, fiscal management, personnel, supervision, leadership, intergovernmental relations and community relations. Per the request of the City Council, City Administrator James Dickinson's next review will include 360-degree feedback from department heads, BUDGET IMPACT The City Council authorized the progression of City Administrator James Dickinson from the Step Level 3 rate to the Step Level 4 rate of $98,269 annually. This includes a 4% COLA and has been budgeted for in the 2005 budget. ACTION REOUESTED Council is requested to approve the results of City Administrator Dickinson's 6-month performance reviews as satisfactory and authorize a compensation adjustment as noted effective February 18, 2005, Respectfully submitted, o /) /#---- .~~~' Dana Peitso C_) ,., u ':) @ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers cc, Jim Diclci",on, City Admini_O~ FROM: Captain Dave Jenkins - Anoka County Sheriffs Office SUBJECT: Receive Anoka County Sheriffs Department Monthly Report DATE: February 15, 2005 INTRODUCTION Captain Dave Jenkins from the Anoka County Sheriff s Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy of the January 2005 monthly report. DISCUSSION To be verbally presented. ACTION REOUIRED For Council information. Respectfully submitted, j)~~ G~ Captain Dave Jenkins Anoka County Sheriffs Office ./ Attachment: January 2005 monthly report (_) CITY OF ANDOVER - JANUARY, 2005 Current Mo. Last Month YTD LAST YTD Radio Calls 732 761 732 709 Incident 690 842 690 771 Report Burglaries 10 9 10 10 Thefts 46 63 46 68 Crim.Sex 3 2 3 0 Condo Assault 19 18 19 14 Dam to Prop. 24 39 24 17 Harr. Comm. 7 10 7 10 Felony Arrests 8 6 8 12 Gross Mis. 3 10 3 2 Misd. Arrests 23 54 23 34 Dill Arrests 9 8 9 12 Domestic Arr. 6 11 6 12 Warrant Arr. 14 9 14 7 Traffic Arr. 123 108 123 187 u Dill OFFENSE TIMES: 00:10 00:37 01:20 01:30 01:56 02:04 21:04 22:34 23:31 C) Saturday Saturday Friday Wednesday Friday Sunday Sunday Monday Saturday u o " ') '-~ Community Service Officer Report CITY OF ANDOVER - JANUARY, 2005 Current Month Last Month YTD Last YTD Radio Calls 200 193 200 174 Incident Report 122 119 122 95 Accident Assists 25 23 25 16 Vehicle Lock 47 47 47 51 Out Extra Patrol 158 138 158 49 House Checks 6 8 6 10 Bus. Checks 63 50 63 17 Animal Compl. 47 48 47 52 Traffic Assist 25 19 25 2 Aids: Agency 146 122 146 92 Aids: Public 41 82 41 45 Paper Service 1 - 1 - Inspections - - - - Ordinance Viol. - - - - @ r~\ \.J CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members , Jim Dickinson, City Administrat~ David Berkowitz, City Engineer D TO: From: Kameron Kytonen, Natural Resources Technician Subject: NPDES (National Pollutant Discharge Elimination System) Presentation and Public MeetinglOS-l- Engineering Date: February 15, 2005 o INTRODUCTION The City of Andover is required to comply with the latest NPDES regulations set forth by the Minnesota Pollution Control Agency (MPCA). One requirement as part of this process is to hold a public meeting to receive feedback on the program, DISCUSSION To satisfy the MPCA requirements, city staff created and submitted a Storm Water Pollution Prevention Program (SWPPP) in May of 2003. It is composed of Best Management Practices (BMP's), which are actions taken to improve the quality of storm water runoff. Staff will give a brief presentation summarizing the City's status of compliance in accordance to the permit's six minimum control measures by discussing the following: · Education and outreach and public participation status; · Public Works Streets Department notable services; · Public Works Utilities Department notable services; · Inspections summary (construction, complaints and violations, etc); · Construction Site Erosion Control and Illicit Discharge ordinance update; · Storm sewer system map update, Following the presentation, we ask the Mayor to open this up for a public meeting. Residents of the City will have an opportunity to make written and/or oral comments on the City's efforts thus far. They may comment on the components ofthe SWPPP as well. C) ACTION REOUESTED The City Council is requested to hold a public meeting to review the City's status of compliance with the program and make recommendations as needed, R_full'fi!!:'" &K non r--, ; J '---- @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers J'D' k' C' Ad . . ~ 1m IC mson, Ity mmlstrator ~ Will Neumeister, Community Development Director W:t.- Courtney Bednarz, City Plannel- CC: FROM: SUBJECT: Consider Lot Split/3415 163rd Lane NW (continued) - Planning DATE: February 15,2005 INTRODUCTION The applicant proposes to create a new rural lot and retain a ten acre lot for the existing home to preserve the green acres status of the property. This lot split is located adjacent to a temporary cul-de-sac at 1 62nd Lane NW (see attached location map). , 1 'J This item was last discussed at the January 18th Council Meeting. The Council directed staff to prepare a development contract to ensure that a cul-de-sac or street would be constructed at the time when the property to the west develops and it is determined whether a street connection is necessary. Based on the discussion it seemed likely that this determination could be made within the next two years. The minutes from the Council meeting are attached. DISCUSSION The attached development contract would require the applicant to agree to be assessed for the improvements or to construct them at their expense when a determination of what will be constructed is made. The Resolution has been modified to require the development contract to be signed before the City will release stamped deeds to allow the lot split to be recorded at the County. Planning Commission Recommendation The Planning Commission recommended that a public project be initiated at the time the property to the west develops and that the benefiting properties be assessed for. the street or cul-de-sac construction costs. The minutes from the meeting are attached. ACTION REOUESTED The Council is asked to approve the proposed lot split with any modifications to the attached resolution and development agreement the Council feels are necessary C) " ) '--- Attachments Resolution ./ Development Contract Location Map / Lot Split Drawing .J Street Easement Graphic J Cost Estimates ,/ Planning Commissign Minutes .I Council Minutes ,/ Cc: Jaime Humnick 3415 163'd Lane NW C_) (J -2.- " "I ; ) '-~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING A LOT SPLIT REQUEST TO SUBDIVIDE INTO TWO PARCELS PROPERTY LOCATED AT 3415 163RD LANE NW (P.LD. 17-32-24- 13-0002) WHEREAS, Jaime Humnick has requested approval of a lot split to subdivide property located at 3415 163'd Lane NW, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover, and; WHEREAS, a public hearing was held pursuant to state statutes, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split, and; -, (...J NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 1. The applicant shall provide a sixty foot wide street, drainage and utility easement in favor of the City of Andover to allow 1620d Lane NW to be extended through the property in the future. 2. The applicant shall provide a one hundred and twenty foot diameter street, drainage and utility easement in favor of the City of Andover to allow a permanent cul-de-sac to be constructed in the future. 3. The applicant shall provide ten foot wide drainage and utility easements around the perimeter of both properties. 4. The applicant shall be required to enter into a development agreement with the City to ensure that a permanent cul-de-sac or a street extension to the west property line will be provided for 1620d Lane NW at the applicant's expense. A determination of what will be constructed will be made at the time the adjoining property to the west is proposed for development. The City shall initiate vacation of any street, drainage and utility easements that are no longer needed as a result of this determination. c ') '--, -3- ,. -" l ) "- 5. The applicant shall be required to pay a park dedication fee in the amount of $2,325 and a trail fee in the amount of$565. 6. The legal descriptions of the proposed properties shall conform to the property lines illustrated in Exhibit A. 7, That the lot split be subject to a sunset clause as defined in Ordinance No. 40, Section I1I(E). Adopted by the City Council of the City of Andover on this _ day of _, 2005. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria Volk, City Clerk C) " ") .....,-J Lot Split 3415 163rd Lane NW / -'- \_J ,,--\ \.J , \ /, ;~/ \ I~ t 7/ I //\ ~\ ---,- JJ!/ ",Y- 1 - if '\ ..-J - II IIII ~- I ::r I I 1\ II I . \ /~ I . /I\~ I ./.. ........ ---- Iii ----4 .. '- III~ / - . L I \ -A"" ~ .- ]1- ~ F---l I --.. )~ - Ij H 13 ~ Ii ~ \- "- - !; I J' """~ 'Iif1:) ~' '" ~ I I I ~ ~~ -i I O~ 7 ~ffi ~ ~ I r --l r ~:- ~ I I - !-J.- ill - \ -,-- ,.. - \ H. H - J: f-- \ \1 ~ [oJ. ]J~ / /T~ / ~ - - - - n I I \ '4 I - --; - - ;-- U IL Ir- - L n , \-~ ~ 1~J#1 >- = I--- '-- I-- , -5:" . w-<:r. 5l\NDbVE~ Project Location Map / '"'\ , I \.,J i1lvout Name: LOCATION MAP LAYOlIT Project location: H:\GlSDATA\PlANNING\PROJECI5\NEWCASES.APR Date Printed: 01/03/2005 - 10:48:18 AM ( " J C I / l I /.--- iL /1 .--- .' I ~ ::i " ,,~ ., ~ 1/ ::" ~ 1o'1.'i I ~9~1 ~P:l / ! g"'! / - % ' /; t / " 1I / \/1 1 \ I 1'.1 I l I / <>'1' I ~. 0- I~ /1 \! I~ f 1 \j-,; I i/ I I~ f/ ~ ; /rll \.--/ I I \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ I I I \ \...J , \ \ \ \ \ \ ., \ I \ ! \1 ~ 1\ I \ , \ i \ I I I I I ! I I "! " I I I I / / I / I "7 ~. / I I / I I ! ! , /. -f , / ! / ! ( , "' Exhibit A. ~._N.l - .1'.. G' ~I'I. ~("II~ . 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PRICE MOBILIZATION EACH $ 1,000.00 $ 1 ,000.00 2 SAWING BITUMINOUS PAVEMENT (FUll DEPTH) 26 LF. $ 5.00 $ 130.00 3 REMOVE EXISTING BITUMINOUS CAL-DE.SAC 615 SY $ 3.00 $ 1,845.00 4 COMMON EXCAVATION 1609 CY $ 6.00 $ 9,654.00 5 SUBGRADE PREPARATION R.S. $ 300.00 $ 300.00 6 AGGREGATE BASE CLASS 7B 50 TON $ 1200 $ 600.00 7 CONCRETE CURB & GUTTER 468 LF. $ 9.00 $ 4,21200 8 "TYPE LV3 NON-WEAR COURSE BITUMINOUS MIXTURE 100 TON $ 40.00 $ . 4,000.00 9 lYPE LV 4 WEAR COURSE BITUMINOUS MIXTURE 100 TON $ 4200 $ 4,200.00 10 TOPSOIL BORROW 61 CY $ 1250 $ 762.50 11 SODDING LAWN lYPE 556 SY $ 250 $ 1,390.00 U 12 SEEDING, MULCH, & FERTILIZER 0.3 SY $ 2,000.00 $ 600.00 TOTAL ALTERNATE A $ 28,693.50 o -?- Bernice Humnick Property 162nd Lane N.W. Roadway Improvements () ALTERNA TE C Extended Roadwav without CaI-De-Sac ITEM DESCRIPTION QUANTITY UNIT UNIT AMOUNT NO, PRICE MOBIlIZATION EACH $ 1 ,000.00 $ 1,000.00 2 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 26 LF. $ 5.00 $ 130.00 3 REMOVE EXISTING BITUMINOUS CAL-DE-SAC 615 SY $ 3.00 $ 1,845.00 4 COMMON EXCAVATION 2425 CY $ 6.00 $ 14,550.00 5 SUBGRADE PREPARATION 2.8 R.S. $ 300.00 $ 840.00 6 AGGREGATE BASE ClASS 7B 475 TON $ 12.00 $ 5,700.00 7 CONCRETE CURB & GUTTER 856 LF. $ 9.00 $ 7,704.00 8 TYPE LV 3 NON-WEAR COURSE BITUMINOUS MIXTURE 122 TON $ 40.00 $ 4,880.00 9 TYPE LV 4 WEAR COURSE BITUMINOUS MIXTURE 122 TON $ 42.00 $ 5,124.00 10 TOPSOIL BORROW 61 CY $ 12.50 $ 762.50 11 SODDING lAWN TYPE 556 SY $ 2.50 $ 1,390.00 0 12 SEEDING, MULCH, & FERTILIZER 0.8 ACRE $ 2,000.00 $ 1 ,600.00 13 CATCH BASIN TYPE 401 EACH $ 2 1 ,800.00 $ 3,600.00 14 12" RCP STORM SewER PIPE 48 LF. $ 64.00 $ 3,072.00 15 12" APRON WITH TRASH GUARD EACH $ 1,200.00 $ 1,200.00 16 RIP RAP ClASS 3 3 CY $ 100.00 $ 300.00 TOTALALTERNATEC $ 53,697.50 o -q- , Bernice Humnick Property 162nd Lane N.W. Roadway Improvements () At TERNA TE B Extended Roadwav with TemDorarv CaI-De-Sac ITEM DESCRIPTION QUANTITY UNIT UNIT AMOUNT NO. PRICE MOBILIZATION EACH $ 1,000.00 $ 1,000.00 2 . SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 26 LF. $ 5.00 $ 130.00 3 REMOVE EXISTING BITUMINOUS CAL-DE-SAC 615 SY $ 3.00 $ 1,845.00 4 COMMON EXCAVATION 2586 CY $ 6.00 $ 15,516.00 5 SUBGRADE PREPARATION 3 R.S. $ 300.00 $ 900.00 6 AGGREGATE BASE CLASS 7B 563 TON $ 12.00 $ 6,756.00 7 CONCRETE CURB & GUTTER 918 LF. $ 9.00 $ 8,262.00 8 TYPE LV 3 NON-WEAR COURSE BITUMINOUS MIXTURE 151 TON $ 40.00 $ 6,040.00 9 TYPE LV 4 WEAR COURSE BITUMINOUS MIXTURE 151 TON $ 4200 $ 6,34200 10 TOPSOIL BORROW 61 CY $ 1250 $ 76250 11 SODDING LAWN TYPE 556 SY $ 2.50 $ 1,390.00 (J 12 SEEDING, MULCH, & FERTILIZER ACRE $ 2,000.00 $ 2,000.00 13 CATCH BASIN TYPE 401 EACH $ 1,800.00 $ 1,800.00 14 1Z' RCP STORM SEWER PIPE 16 LF. $ 64.00 $ 1,024.00 15 lZ' APRON WITH TRASH GUARD EACH $ 1 ,200.00 $ 1,200.00 16 RIP RAP CLASS 3 3 CY $ 100.00 $ 300.00 TOTAL ALTERNATE B $ 55,267.50 () -. /d - Regular Andover Planning and Zoning Commission Meeting Minutes-January 11.2005 Page 5 C) ~mmiSSiOner Vatne asked why they were even considering this business if they are not alIo in Andover. Mr. Bednarz stated the application proposed these uses and the applica needs to be reviewed as proposed. Mr. Vatne thou they needed to identify specifically what type of business that will be going in there and n 'ust open it up to retail. He did not think a dry cleaning business would fit into a neighbo ood. Chairperson Daninger thought may be putting the cart before the horse. He did not think dry cleaners were a bad thing t they need to review this, perhaps as a part of the zoning code update, and decide where e City they should be allowed with consideration of potential environmental co erns. Motion by Jasper, seconded by Casey, to recomme denial of the Conditional Use Permit as presented based on the concerns discussed by e Commission and the fact that the proposal is open ended and includes dozens of possible es and because he was not comfortable with the safety of a dry cleaner going into that loca' n as it may be detrimental to health safety and welfare. Motion carried on a 6-aye O-nays, O-present, I-absent (Greenwald) vote. (J Mr. Bednarz stated that this item would be before the Council at the January I City C.ouncil meeting, )>- PUBLIC HEARING: LOT SPLIT (04-05) TO CREATE TWO RURAL RESmENTIAL LOTS FROM PROPERTY LOCATED AT 3415 163RD LANE NW. Mr. Bednarz explained the applicant proposes to create a new rural lot and retain a ten acre lot for the existing home to preserve the green acres status of the property. This lot split is located adjacent to a temporary cul-de-sac at l62nd Lane NW. Mr. Bednarz discussed the staff report with the Planning Commission. Chairperson Daninger stepped down for personal reasons. Vice Chair Kirchoff continued the meeting. Commissioner Vatne also stepped down. o Vice Chair Kirchoff asked if the street to go through, would that create an outlot for. the triangle area on the map, Mr. Bednarz stated the applicants' intention was to retain ten acres on the north piece to retain their green acres status and tax classification. The street easement does not confer upon the City fee title ownership of that ground, the underlying ground would still be owned by the applicant. The triangle, the street easement and the property to the north would still all be the same parcel although visually separated by the street. -1;- Regular Andover Planning and Zoning Commission Meeting Minutes-January 11,2005 Page 6 ej Commissioner Jasper asked if streets were usually created by putting fee title in the City as opposed to an easement. Mr, Bednarz stated that typically when property is platted, it does create plat right-of-way and does confer fee title to the City or County. As a part of a lot split, they do not have that opportunity so they would record a separate easement document Commissioner Jasper noted the report states in 2001 there was a previous lot split, he asked for clarification of this. Mr. Bednarz showed the split on the map and explained this section of the staff report. () Motion by Casey, seconded by Jasper, to open the public hearing at 8:06 p.m. Motion carried on a 4-ayes, O-nays, 2-present (Daninger, Vatne), I-absent (Greenwald) vote. Ms. Bernice Humnick, 3415 163rd Lane, stated they did a similar lot split on the end of 163 rd Lane for their own home without any of these provisions for future streets. She wondered if this has always been the City's policy and have they made these requirements for similar situations requiring all applicants to provide fmancial security of this amount. Mr. Bednarz stated the City has not typically required aletter of credit as a part of a lot split to guarantee future road construction. This is something new. He noted a lot split done in 2004 which required a street easement but did not, at that time, require payment for the road to be constructed or to guarantee it would be constructed in the future. Ms. Humnick stated due to the uncertainty of the property west of 162nd Lane and not lmowing what is going to happen with the development in that area, they do not foresee the cul-de-sac as a benefit to the property to the west because they do not see what it will bring and they do not know when develop will happen. She stated she had a problem requesting an open document from her bank for future development. Ms. Loni Erickson-Street, 3368 162nd Lane, stated she did not understand what they were trying to do on the property with a cul-de-sac. Mr. Bednarz showed on a map the existing temporary cul-de-sac and explained the scenarios under which a street or permanent cul-de-sac would be constructed. Ms. Erickson-Street wondered if Meadow Creek decided not to build on the adjacent property because of what came out in the paper. Vice Chair Kirchoff stated he was aware that they had purchased the property but beyond that was not sure what was going to happen. o Ms. Erickson-Street wondered if there was any way, without doing the new cul-de-sac, doing a driveway just off the temporary one or would it have to be another street extension. Mr. Bednarz stated this is correct. If the street is not extended to the west, City staff is recommending that the temporary cul-de-sac be removed and a permanent cul-de-sac be constructed. -/-z;,.. Regular Andover Planning and Zoning Commission Meeting Minutes -January 11, 2005 Page 7 ~) Motion by Jasper, seconded by Casey, to close the public hearing at 8:06 p.m. Motion carried on a 4-ayes, O-nays, 2-present (Daninger, V atne), I-absent (Greenwald) vote. Commissioner Holthus asked when Tulip Street will be reconstructed. Mr. Bednarz stated he was not sure of the current timetable for the reconstruction. Commissioner Holthus stated if Meadow Creek were to build a school in this location, they may not need to use I 62Dd, they may be able to use Tulip Street although right now it is a gravel road and pretty narrow. Is this a potential possibility. Mr. Bednarz noted that at the time the school is proposed, they would need to evaluate the site plan and a traffic study to see where the building and parking would layout and what type of transportation improvements would be necessary. Commissioner Jasper asked if the resolution, as drafted, suggest an open ended letter of credit or other financial surety that could go on indefInitely. Mr. Bednarz stated until as stated in the Resolution "determination of what will be constructed (i.e. cul-de-sac or street) will be made at the time the adjoining property to the west is proposed for development. .. Commissioner Jasper asked what would happen in the meantime. Would the temporary cul-de-sac stay, would a new temporary cul-de-sac to the west be developed. Would the ~ -, permanent cul-de-sac be developed in anticipation that the road could be then extended \_) and the permanent cul-de-sac is broken down. Mr. Bednarz stated the temporary cul-de- sac would remain as it is now. .Commissioner Jasper asked if the Humnick's had an objection to the street easement. Mr. Jamie Humnick stated it was their original intent to leave the temporary cul-de-sac but they did not object to the easements, Don Jacobson, 1333 Uplander Street, stated he is the Chair of the Meadow Creek Christian School School Board and they have under contract for deed the property just to the west of the lot split being discussed and he would not anticipate a street would be going through because it would go directly through their athletic fIelds as planned. They are estimating they will be starting a new school building as early as this year depending on financing but no later than two years. He did not think they would look favorably about a street going through. C) Vice Chair Kirchoff wondered based on that type of information, would a $54,000 surety . bond still be required. Maybe there is not a need for a full easement across that property. Commissioner Jasper thought the easement still needed to be retained in case the church and school is not built. He thought in order to approve this, they would need to retain the two separate easements anticipated by the City but not the fInancial surety and then later if the school develops as anticipates, and then those easements could be vacated. Vice Chair Kirchoff concurred. -/j- (J , ~" \.~) ~) Regular Andover Planning and Zoning Commission Meeting Minutes - January II, 2005 Page 8 Commissioner Casey agreed with Commissioner Jasper and thought this made sense and the City would maintain the easements because they do not know what will happen until the land is developed. Commissioner Jasper thought that even if they did not receive the surety and the land was developed with houses, the homes could be assessed for the road. Mr, Bednarz stated if the road was constructed as a public improvement, then the benefiting properties could be assessed and that benefit would need to be demonstrated. Motion by Jasper, seconded by Casey, to recommend to the City Council approval as written with the sentence in paragraph four of the resolution requiring a surety bond to be deleted and the last sentence in paragraph four be used in its place and a new paragraph be added indicating that future street improvements would be constructed as a public improvement and the benefiting properties would be assessed, Motion carried on a 4- ayes, O-nays, 2-present (Daninger, Vatne), I-absent (Greenwald) vote. Mr. Bednarz stated that this item would be before the Council at the January 18, 2005 City Council meeting. -,/f- - ~J Regular Andover City Council Meeting Minutes - January 18, 2005 Page 9 ~ CONSIDER LOT SPLIT/3415163RD LANE NW Community Development Director Neumeister stated the applicant proposes to create a new rural lot and retain a ten acre lot for the existing home to preserve the green acres status ofthe property. This lot split is located adjacent to a temporary cul-de-sac at 1620d Lane NW. Councilmember Trude stated on the property to the west, if all of the property abuts public streets, why the thru street would need to be connected. Is it in the transportation plan? Mr. Berkowitz stated at this time, it is a City Street and not part of the transportation plan. Councilmember Jacobson stated Meadow Creek has a contract for deed with the School District and they are planning on building within two years. He stated the school will be on the south side of the property closer to 161 st and on the north side of the property they would have athletic fields. Councilmember Trude asked if there was a concern about taking an escrow in for an unspecified amount of time. City Attorney Hawkins stated they could not keep the escrow indefinitely but thought they should escrow for this. C~) Councilmember Orttel stated in the past the reason they did not collect surety money was because they required the road to go to the end of the property line. Mr. Neumeister stated this was correct. Mr. Berkowitz stated if a road is not extended, they would need to install a temporary cul-de-sac within the undeveloped property to meet the front footage. Councilmember Jacobson stated if the applicant moved the lot line north so it is squared off, they would meet the setbacks and would not need to put in the temporary cul-de-sac. He stated he would lose the green acre designation but may save some money. The applicant stated his original plan was to split the lot without green acres but his wife told him they need to keep the green acres. Mr. Neumeister stated ifthe applicant were to make the lot rectangular, the road would need to be built all the way across which would not save any money. He stated a cul-de-sac lot has shorter frontage than regular road frontages. The applicant stated he is flexible and wants to work with the City but he has promised the lot to someone to build on. He stated he does not have a problem with an easement or selling another parcel ofland ifthe road has to go through. He stated Mr. Bednarz noted he could give the City an easement. He stated it is difficult to get a bond because there are a lot of requirements so he would be willing to give an easement. /-'\ Mr. Berkowitz stated there is a letter of credit he could submit but he would need to have the money \.J available. The applicant stated he cannot give the $54,000 surety because there is too much involved, Councilmember Orttel wondered if they could retain a letter of assessment for this. City Attorney -I:> - . "\ " ) - "\ ) '---' f- -'\ "--' Regular Andover City Council Meeting Minutes - January 18, 2005 Page 10 Hawkins stated the deferred assessment protects this because it actually gets recorded. The City Council discussed with the applicant options regarding this property. Councilmember Jacobson stated even ifthe school was not built, they still had options on 16151 and Tulip for access so they would not need to put a street in at 162nd. Councilmember Orttel stated the developer has to pay all improvements that are caused by his development. Mr. Berkowitz stated if this is a deferred assessment, they need to go through the 429 process. City Attorney Hawkins stated they could do a development contract with a delayed completion date. Motion by Jacobson, Seconded by Trude, to table this issue until the February 15, 2005 City Council meeting to allow legal council and staff to work out details. Motion carried unanimously. OF APPEALS AND EQUALIZATION TRAINING Communi evelopment Director Neumeister explained a 2003 law (Statute 274.014) requires that at least one v . g member present at the Board of Review meeting must have attended a training course develope r approved by the Minnesota Commissioner of Revenue. This training session must be completed p . r to January 1, 2006 and each year thereafter. Councilmember Jacobson a ed if this had to be done every year. It was indicated it did. Councilmember Jacobson voluntee d to attend the training session. Motion by Trude, Seconded by Orttel, to oint Councilmember Jacobson to attend the training session on February 7, 2005. Motion carried PRESENT PLANNING AND ZONING ANNUAL B Community Development Director Neumeister presented the CI Council with the Planning/Zoning Commission and Planning Department activities over the past year d gave a brief overview of the material. DISCUSS CITY ADMINISTRATOR REVIEW PROCESS/SCHEDULE RE Human Resources Manager Peitso stated per the contract for the City Administrator, t 6-month probationary review is due by February 17,2005. The City Council is requested to discus form they would like to use and schedule a date for the review. -~- "'. '- . DEVELOPMENT CONTRACT (City Installed Improvements) THIS AGREEMENT made this day of _ 200_, is by and between the City of Andover, whose address is 1685 Crosstown Boulevard NW, Andover, Minnesota 55304, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City", and Jaime Humnick Developer, r , \ \.~_./ whose address is 3415 163rd Lane NW, hereinafter referred to as the "Developer", WHEREAS, the Developer has received approval from the City Council for a Subdivision of land within the corporate limits of the City on property legally described as ; and WHEREAS, the Developer desires to record the approved Subdivision prior to completion of required on-site improvements such as site grading, street construction etc. as required under the Subdivision City Code of the City of Andover and Resolution ; and WHEREAS, the Developer has requested that the City construct and finance certain improvements to serve the Subdivision; and .. "' . ) \~, -1- ,,- -, '--' WHEREAS, Minnesota Statute 429 provides a method for assessing the cost of City installed improvements to the benefited property. NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BElWEEN THE PARTIES HERETO: ARTICLE ONE DESIGNATION OF IMPROVEMENTS Improvements to be installed at the Developer's expense by the Developer as hereinafter provided are hereinafter referred to as "Developer Improvements". Improvements to be installed by the City and financed through assessment procedures are hereinafter referred to as "City Improvements". r . , ARTICLE TWO DEVELOPER'S IMPROVEMENTS The Developer will construct and install at Developer's expense the following improvements according to the following terms and conditions: , , ""--' A. The Developer shall place iron monuments at all lot corners and at all other angle points on boundary lines. Iron monuments shall be placed after all street/utilities (public and private) and lawn grading has been completed in order to preserve the lot markers for future property owners. B. The Developer shall dedicate to the City, as part of the subdivision approval, at no cost to the City all permanent easements necessary for the construction and installation of the City Improvements as determined by the City. All other such as temporary easements required by the City shall be in writing, in recordable form, containing such terms and conditions as determined by the City. C. Removal/treatment of all dead, dying or diseased trees, as determined by City's Natural Resources Technician, D. The Developer shall make provision that all gas, telephone, cable television (if available) and electric utilities shall be installed to serve the subdivision. / " E. Seeding and sodding of the lot shall be completed as specified by City Code #9, Chapter 10. In the event a lot is not seeded or sodded and does not have the 4 , , . ~ -1- (J inches of black/organic dirt spread prior to issuance of a Certificate of Occupancy, the builder shall post a $2,500 cash escrow to assure that the lot will have black dirt and a lawn established within six months. Escrowing prior to issuance of the Certificate of Occupancy shall also be required for all other incomplete items. F. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements identified in Article Two and hereby guarantees workmanship and materials for a period of one (1) year after acceptance of the City. ~ ARTICLE THREE CITY INSTALLED IMPROVEMENTS A. In accordance with the policies and City Codes of the City, the following described improvements (hereinafter collectively called the "Improvements"), as referenced in the street/utility plans and specifications that has been prepared by the City and/or the City's Consulting Engineer and adopted by the City Council shall be constructed and installed by the City to serve the Subdivision on the terms and conditions herein set forth: 1. Street grading, graveling and stabilizing, including construction of berms and boulevards (hereinafter called "Street Improvements"); 2. Storm sewers, when determined to be necessary by the City Engineer, including all necessary mains, catch basins, inlets and other appurtenances (hereinafter called "Storm Sewer Improvements"); 3. Permanent street surfacing, including concrete curb and gutter (hereinafter called "Permanent Street Improvements"). Permanent street surfacing shall include the costs associated with the first seal coat for the new streets. Cost shall be adjusted annually by City Code Fee Schedule. 4. Standard street name signs at all newly opened intersections (hereinafter called "Traffic Signing Improvements"). The City shall design the street sign layout. 5. Standard street lights in accordance with the City's Street Lighting City Code #8. The Developer shall also conform to City Code #8 in all respects. The City shall order the street lights and the Developer shall reimburse Connexus Energy for all such costs of purchasing the street lights. o -2- ~J / " o ~ B. Construction Procedures. All such improvements set out in Paragraph A1-6 above shall be instituted, constructed and financed as follows: The City shall commence proceedings pursuant to Minnesota Statute 429 providing that such improvements be made and assessed against the benefited properties. After preparation of preliminary plans and estimates by the City Engineer, an improvement hearing, if required by law, will be called by the City Council for the purpose of ordering such improvements. After preparation of the final plans and specifications by the City Engineer, bids will be taken by the City and contract awarded for the installation of improvements under the City's complete supervision. C. Required Pavments of Special Assessments bv Developer. Developer, its heirs, successors or assigns hereby agrees to be assessed for the cost of such improvements, the Developer, its heirs, successors or assigns, agrees, at its own cost and expense, to pay the entire unpaid improvement costs assessed under this agreement against such property. D, The entire cost of the installation of such improvements, including any reasonable engineering, legal and administrative costs incurred by the City, shall be assessed against the benefited properties within the Subdivision in eight (8) equal annual installments with interest on the unpaid installments at a rate not to exceed the maximum allowed by law. All special assessments levied hereto shall be payable to the City Clerk in semi-annual installments commencing on April 15 of the year after the levy of such assessment and on each September 15 and April 15 thereafter until the entire balance plus accrued interest is paid in full unless paid earlier pursuant to Paragraph A7.c herein. In the event any payment is not made on the dates set out herein, the City may exercise its rights pursuant to Paragraph A7.d hereof. The Developer waives any and all procedural and substantive objections to the installation of the public improvements and the special assessments, including but not limited to hearing requirements and any claim that the assessments exceed the benefit to the property. In the event the total of all City Installed Improvements is less than originally estimated by the City Engineer in his feasibility report, Developer waives all rights they have by virtue of Minnesota Statute 429.081 or otherwise to challenge the amount or validity of amounts, or the procedure used by the City in levying the assessments and hereby releases the City, its officers, agents, and employees from any and all liability related to or arising out of the levy of the assessments. E. The Developer may choose to privately construct the improvements required as a part of the Subdivision, In such case the Developer shall prepare construction plans in compliance with City standards. The City shall have the right to review and approve the construction plans, If the Developer chooses to construct the improvements privately, a financial security shall be required. The security amount shall be determined by the City Engineer. No construction shall commence until an approved and signed plan has been issued to the Developer and a preconstruction -3- ~.~ o meeting has been held. All privately installed improvements shall be inspected by the City and will not be accepted until determined to be constructed to City Standards and the approved construction plan. In the event that the Developer defaults on construction of the approved construction plan, the City shall initiate a public improvement and follow the process described in this document. F, Acceleration Upon Default. In the event the Developer violates any of the covenants, conditions or agreements herein contained to be performed by the Developer, violates any ordinance, rule or regulation of the City, County of Anoka, State of Minnesota or other governmental entity having jurisdiction over the plat, or fails to pay any installment of any special assessment levied pursuant hereto, or any interest thereon, when the same is to be paid pursuant hereto, the City, at its option, in addition to its rights and remedies hereunder, after ten (10) days' written notice to the Developer, may declare all of the unpaid special assessments which are then estimated or levied pursuant to this agreement due and payable in full, with interest. The City may seek recovery of such special assessments due and payable from the security provided in Paragraph A.7,b hereof. In the event that such security is insufficient to pay the outstanding amount of such special assessments plus accrued interest the City may certify such outstanding special assessments in full to the County Auditor pursuant to M.S. 429.061, Subd. 3 for collection the following year. The City, at its option, may commence legal action against the Developer to collect the entire unpaid balance of the special assessments then estimated or levied pursuant hereto, with interest, including reasonable attorney's fees, and Developer shall be liable for such special assessments and, if more than one, such liability shall be joint and several. Also, if Developer violates any term or condition of this agreement, or if any payment is not made by Developer pursuant to this agreement the City, at its option, may refuse to issue building permits to any of the property within the plat on which the assessments have not been paid. ARTICLE FOUR RECORDING AND RELEASE The Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder to give notice to future purchasers and owners. This shall be recorded ::.J against the Subdivision described on Page 1 hereof. City shall provide to Developer upon -4- payment of all the special assessments levied against a parcel a release of such parcel ~~ from the terms and conditions of this Development Contract subject to provisions contained in Article Three, Section A.7.c. ARTICLE FIVE REIMBURSEMENT OF COSTS The Developer agrees to fully reimburse the City for all costs incurred by the City in connection with this Development Contract including, but not limited, to the actual costs of preparation of the plans and specifications for said improvements, engineering fees, legal fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any other costs incurred by the City relating to this Development Contract and the installation of the aforementioned improvements. The Developer further agrees that they will not cause to be occupied, any premises constructed upon the subdivision or any property within the plat until the completion of the gas, electric, telephone, cable television (if available). ~) The City Building Official will issue a stop work order for any violations relating to silt fencing, erosion control and tree protection. ARTICLE SIX OWNERSHIP OF IMPROVEMENTS Upon completion of the work and construction required by this contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. ARTICLE SEVEN REIMBURSEMENT OF COSTS FOR DEFENSE The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this contract, or any portion thereof, including court costs and reasonable engineering and attorneys' fees. " '" <J ARTICLE EIGHT VALIDITY If any portion, section, subsection, sentence, clause, paragraph or phrase in this -5- contract is for any reason held to be invalid by a court of competent jurisdiction, such CJ decision shall not affect or void any of the other provisions of the Development Contract. ARTICLE NINE GENERAL A. Bindinq Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. Notwithstanding the foregoing individual homeowners shall not be obligated to perform Developer's obligations hereunder. B. Notices. Whenever in this agreement it shall be required or permitted that notice or demand be given or served by either party to this agreement to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinbefore set forth on Page 1 by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth on Page 1 until changed by notice given as above. C. Incorporation bv Reference. All plans, special provisions, proposals, specifications and contracts for the improvements furnished and let pursuant to this agreement shall be and hereby are made a part of this agreement by reference as fully as if set out herein in full. ~~ D. Assiqnment and Third Party Benefits. This development contract cannot be assigned or transferred without the written consent of the City, which shall not be unreasonably withheld. There is no intent to benefit any third parties and third parties shall have no recourse against the City under this contract. E. Clerical Revisions. In the event that any technical or clerical revisions are needed in this document or if for any reason the County Recorder deems the development contract un-recordable, the Developer shall cooperate with the City in the execution or amendment of a revised development contract. ARTICLE TEN REMEDIES FOR VIOLATIONS OF CONTRACT In the event the Developer, builder, or any subcontractor violates any of the covenants and agreements contained in this Development Contract and that may be performed by the Developer, builder, or subcontractor, the City, at its option, in addition to the rights and remedies as set out hereunder, may refuse to issue building permits to any .~ property within the plat until such time as such default has been inspected and corrected -6- ,------, \_J . "\ \..) ~ to the satisfaction of the City. Furthermore, in the event of default by the Developer as to any of the work performed by it hereunder, for more than thirty (30) days after written notice to the Developer, the City may at its option, perform the work of the Developer and the Developer shall promptly reimburse the City for any expense incurred by the City within thirty (30) days. Failure to do so shall result in the City withholding the letter of credit. If the plat is a phase of a multi-phase preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has breached this contract and the breach has not been remedied. CITY OF ANDOVER DEVELOPER By By By Mayor ATTEST: By City Clerk STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this day of , 2004, before me, a Notary Public within and for said County, personally appeared Michael R. Gamache and Victoria Volk, to me known to be respectively the Mayor and Clerk of the City of Andover, and who executed the foregoing instrument and acknowledged that they executed the same on behalf of said City, Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this day of , 2004, before me, a Notary Public within and for said County, personally appeared , to me known to be the Property Owner , and who executed the foregoing instrument and acknowledged that they executed the same on behalf of said corporation. Notary Public -7- ~0 ,- , \_) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ Jim Dickinson, City Administrato~ Will Neumeister, Community Development Director ~ Andy Cross, Associate Planner ;/lJ"- CC: FROM: SUBJECT: Consider Rezoning/R-l to R-4/1487 148th Lane NW- Planning DATE: February 15,2005 INTRODUCTION The City Council is asked to review the proposed rezoning to allow the lot split on this property to move forward, ') '- DISCUSSION As with all rezonings, the City must meet one of the two following findings that are provided by state statute: 1. The original zoning was in error. 2. The character of the area or times and conditions have changed to such an extent to warrant the Rezoning. The property is located within the 2020 Metropolitan Urban Service Area (MUSA). Municipal sewer and water capacity is available for this property. Oak Bluffwas granted a special use permit for density zoning because of proximity to a landfill and to preserve surrounding land for development until after municipal utilities became available. The possibility of subdividing the lots after utilities became available was discussed when the original plat was presented. There is urban residential development on two sides of this development. Times and conditions have changed with the availability of municipal utilities and it is appropriate to rezone the property at this time to allow for urban residential development. Attachments Ordinance Amendment v Location Map I Planning Commission Meeting v Planning Commission Recommendation At their January 25, 2005 meeting, the Planning Commission voted unanimously to approve this lot split. .~ ~~) ACTION REQUIRED The City Council is asked to approve the rezoning request based on the fact that times and conditions have changed. Respectfully submitted, ~ Andy Cross Associate Planner Cc: Keith Olson, 1487 148th Lane NW, Andover, MN 55304 o ./' '\, I ,-/ -t- , "" 1 \__J CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE AMENDING CITY CODE TITLE 12-3-5 ZONING DISTRICT MAP TO CHANGE THE ZONING DESIGNATION FROM SINGLE F AMIL Y RURAL RESIDENTIAL (R-l) TO SINGLE F AMIL Y URBAN RESIDENTIAL (R-4) WHEREAS, a public hearing was held before the Planning and Zoning Commission, and; WHEREAS, the Planning Commission has reviewed the request and has determined that said request meets the criteria of the City Code, and; WHEREAS, the Planning Commission recommends approval of the proposed rezoning to the City Council based on the fact that times and conditions have changed due to the fact that city sewer and water are now available for the property; WHEREAS, the City Council agrees with the recommendation of the Planning Commission, and; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: \__) City Code 12-3-5, the Zoning District Map of the City of Andover is hereby amended as follows: 1) Rezone land from R-l, Single Family Rural Residential to R-4, Single Family Urban Residential on approximately 0.88 acres (P.I.D.26-32-24-22-0003) legally described as: Lot 2, Block 1, Oak Bluff, Anoka County, Minnesota 2) All other sections of the Zoning Ordinance shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this _ of _,2005 CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk . , "-) -:J- :" " \ ) ...... C) ~ ~ ~ ...... ~ .~ (() .~ ~ ti Q) ~ '%:i :t5 j:: .l* ~ go ~ ~ ~ Iii ~ 1: ~ w ,jJ @ 1 Gl g ~ Ul W z :J Ul a: W En l1J a: a: l1J ..... ::J w zzl->- - W <( Ocr ...J U ~ ....:J is I- a: -' W W W 6~1-~ ~tn~~ "\.~.00 \ \ \ ~\\ ~~-- 3~^Vl -I \ I -I -- ';- ( I - r -', \ \ ; , I \ \ \ i------ - - - I - I - I I I i -' I :t - I i , ~/L I I , I .\ 1\ -1 ! i I :;. 'I. ~ ;!: I ~- ----~ ~ ~ is :3N""~ 1/. " "",^,n~~ , \ I I , i i ~) g ..-./ ;!: \ I ~ I I rr/ I I: I I I i I \ ~-- I I I I ~ z ... ~ (Q ;!: ,--- .!!l "'0 c '" >. '" 2: :J '" "c 00 a.~ ",.. EE "'00 ~~ o~ u_ 11- g ~g ('It cn~ " '" -u ",I;::: o":ii c> .22 0 -- -"'0 .", "''''' ca~ "'Oc "'00 cu "'a> UI.D "E"'O 8"5 ~~ ~~ ..0> :JO 0...0 ..'" "'"'0 .c" 05 "O~ Cc "''' .,-E >.'" <Il", (~\~(ixi I' =-~~' ~- g f \ J9'C \ ~~~ ~ "'- "'0" ~~ ii "Eo oC U>. 11..0 E~ ~~ -<Il "'0" <Il '" :as [j~ UUl c::.c ,,- ~o ",f!! "'''' .c'" '\ ~~ ~ <Il ~~g 0.." <II '" ;S-g ~~ "".,m'11jlll "'00 "S; .... 0"'0 a.~ c:C "2 ~ co .S E'O o C ~ a> .c I- m '0 z '--- ".-1 l~~ -~ ~3 . ~ . ~ - . . on o 'z l'l II g ;... ~ ~. cu ~ ~ 13 ~ ~ (I) as as C. 0 0 III a. l'l ::E ~ ~ ~. , . ty()IIVY~ \ \ ) I I I \ I \ I clt11g I I I -,. \ ) / - , I '...J ~ ,. "- , I \ , ~ PLANNING AND ZONING COMMISSION MEETING - JANUARY 25,2005 e Regular Bi-MontWy Meeting of the Andover Planning and Zoning Commission was calle to order by Vice Chairperson Kirchoff on January 25,2005, 7:00 p.m., at the Andove ity Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Tim Kirchoff, Valerie Holthus, Rex Greenwald, Dean Vatne, Jonathan Jasper and Michael Casey. Commissioners absent: Also present: City Per, Courtney Bednarz Associate er, Andy Cross Planning Inte Chris Vrchota Others Mr. Bednarz stated Item 3 was withdrawn by the appli t and in the work session they brought back the Snowmobile/ATV with some of the corre 'ons discussed and they will not be discussing building height at this time. APPROVAL OF MINUTES. January 11, 2005 Motion by Casey, seconded by Vatne, to approve the minutes as presented. carried on a 6-ayes, O-nays, I-absent (Daninger) vote. PUBLIC HEARING: REZONING (05-02) TO CHANGE THE ZONING FROM SINGLE FAMILY RURAL RESIDENTIAL R-l TO SINGLE FAMILY URBAN RESIDENTIAL R-4 FOR PROPERTY LOCATED AT 1487 148TH LANE NW. Mr, Cross explained the Planning Commission is asked to review the proposed rezoning to allow the lot split on this property to move forward. Mr. Cross discussed the staff report with the Commission. -<f- (---- , , '--..; Regular Andover Planning and Zoning Commission Meeting Minutes - January 25, 2005 Page 2 Commissioner Vatne stated he had read in the staff report and noted that three sides have already been developed Urban Residential. Mr. Cross stated it is nearly three sides. He showed on the map what areas have been developed, Commissioner Vatne thought Oak Bluff was granted a Special Use Permit for density zoning awhile ago. Mr, Cross stated this was correct. Vice Chair Kirchoff asked if there was special criteria when located by a landfill. Mr. Cross stated he was not aware of any policy the City would have. Mr. Bednarz stated this would be far enough away that no special restrictions or requirements from the landfill would apply. Motion by Casey, seconded by Greenwald, to open the public hearing at 7:05 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. There was no public input. Motion by Casey, seconded by Greenwald, to close the public hearing at 7:06 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Motion by Greenwald, seconded by Vatne, to recommend to the City Council approval of , Resolution No. _, approving the rezoning request based on the fact that times and '~, conditions have changed. Motion carried on a 6-ayes, a-nays, a-absent (Daninger) vote. Mr. Cross stated that this item would be before the Council at the February 15,2005 City Council meeting. PlJl!.LlC HEARING: LOT SPLIT (05-02) TO CREATE TWO RURAL RESiDENTIAL LOTS FROM PROPERTY LOCATED AT 1487 148TH LANE NW. "-, Mr. Cross stated the property owners are seeking approval of a proposal to div' e subject property (Lot 2, Block 1, Oak Bluff) into two urban residential I he existing house will remain on one of the lots. Mr. Cross discussed the information with the Commi Commissioner Greenwald wondered ift eople doing the lot split would only have to pay for their portion or would this e assessed at onCe. Mr. Cross stated there are a couple of ways to assess pr y, one way is to defer asses ent and another to assess all at once. Commis. er Greenwald asked if Mr. Cross knew what the assessment ,.- '\ Cro stated he did not know at this time. , J \.__..J -s- o @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Councilmembers ~- Jim Dickinson, City Administrato Will Neumeister, Community De~ ment Director wL TO: FROM: Andy Cross, Associate Planner )PL- SUBJECT: Consider Lot Split/1487 148th Lane NW - Planning DATE: February 15,2005 INTRODUCTION The property owners are seeking approval of a proposal to divide the subject property (Lot 2, Block 1, Oak Bluff) into two urban residential lots. The existing house will remain on one of the lots. o DISCUSSION The lot split would require a rezoning of the property from R-l Single Family-Rural to R-4 Single Family-Urban. The attached survey illustrates the proposed lot split. An existing house is located on Parcel A. After rezoning, the proposed split will meet the dimensional requirements of the R-4 zoning district as indicated in the table below: R-4 Parcel A Parcel B Reauirements Lot Width 80 feet 95 feet 110 feet Lot Devth 130 feet 191 feet 191 feet Lot Area 11,400 sq. ft. 18,145 sq. ft. 21,010 sq. ft. (.261 acres) (.416 acres) (.482 acres) Easements Ten-foot drainage and utility easements already exist around the perimeter of the existing property. Separate easement documents will be necessary to establish the standard five-foot drainage and utility easements along both sides of the new property line. .~ Utilities If the lot split is approved, then both lots will be required to connect to municipal sewer and pay the assessment as calculated by the City Clerk. The applicant has petitioned the City for sanitary sewer and city water. This petition was presented to the City Council on January 18,2005. The City Engineer recommended that adjacent lots be evaluated for extension of utilities at the same o o <J time as the applicant's lot. At this point, staff has been directed to prepare a feasibility report and meet with all affected property owners to discuss the costs to extend city utilities to the lots. The feasibility report will be done in about one month and should go before the City Council at the first meeting in March. Trail Fee A Trail fee in the amount of $565 will be required for the new property. Park Dedication A Park Dedication fee will be required for the new property in the amount of $2,325. Access The access for the new lot would be provided from 148th Lane NW. Staff Recommendation Staff recommends approval of the lot split. Attachments Resolution / Location Map J .J Certificate of Survey Planning Commission Minutes ./ Planning Commission Recommendation At their January 25, 2005 meeting, the Planning Commission voted unanimously to approve this lot split. ACTION REQUIRED The City Council is asked to approve the lot split request subject to the conditions listed in the attached resolution. Respectfully submitted, y('4~ Andy Cross Associate Planner Cc: Keith Olson, 1487 148th Lane NW, Andover, MN 55304 -z- :) \J \J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE LOT SPLIT REQUEST FOR KEITH OLSON TO SUBDIVIDE INTO TWO PARCELS PROPERTY LOCATED AT 1487 148TH LN NW (26-32- 24-22-0003) LEGALLY AND DESCRIBED AS: Lot 2, Block 1, Oak Bluff, Anoka County, Minnesota To be divided into properties to be described as; PARCEL A: That part of Lot 2, Block 1, OAK BLUFF, according to the recorded plat thereof, Anoka County, Minnesota, lying west of the east 110.00 feet thereof. PARCEL B: That east 110.00 feet of Lot 2, Block 1, OAK BLUFF, according to the recorded plat thereof, Anoka County, Minnesota. WHEREAS, Keith Olson has requested approval of a lot split to subdivide property pursuant to City Code Title 13 Chapter 1, located at 1487 148th Lane. NW, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code Title 13 Chapter 1; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover, and; WHEREAS, a public hearing was held pursuant to state statutes, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 1. That the applicant shall prepare and submit to the city for approval of an easement document indicating a five-foot wide drainage and utility easement along the east property line of Parcel A and along the west property line of Parcel B. 2. Both lots shall be connected to municipal sewer and assessments shall be paid as calculated by the City Clerk. -3- u ~) .:J 3. The applicant shall be required to pay a Trail fee in the amount of$565. 4. The applicant shall be required to pay a Park Dedication fee in the amount of $2,325. 5. The applicant shall record the lot split with Anoka County. 6. The new deeds for the property shall contain the legal descriptions included in this resolution. 7. That the lot split be subject to a sunset clause as defined in City Code Title 13, Chapter 1. Adopted by the City Council of the City of Andover on this _ day of _ 2005. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria V olk, City Clerk --1- .... <:l Q5 r \ ~ \. ~ III ~ .... ':i:i :;:; ..;:: j:: .~ .~ Q, ~ tIl ~ UJ ra z :E f} :J tIl S UJ \:J .. ::0: a: a: III tIl UJ ::J a: oW ~ UJ l- I- UJ C Z z <t ~ W ,jj "C :J UJ @ U UJ C lJ... Z I- -' Cl UJ a: UJ ;:: UJ UJ U I- U a: ~ a: UJ I- ~ '" '" ~~t.illt.ill z~ .!!l "'0 c '" >0 '" ~ :J '" .." 00 a.:z ",<0 EE "'00 <Il'E "'0.- o~ U.. ~o >0 =e: '" 0 OJ.. <Il'" -u Oll;::: '0':5 e:> "," .- 0 -- -"'0 .", "''''' -:J "'", "'Oe: "'00 cU <0" Ul.o "E." 0- U:J ",0 ...c u'" '=CD .0> :J 0 0...0 ..'" <Il." 5~ 00 "'0:.;:; e:c '" " !liE >0", "''' ~u :J" '" 6 !Ii'" o.e: <00 E"" ,,<0 ",E -:'0 Ul- _e: ",.- -" ':5 "'- "'0<0 "'.c "'- "'0"'0 -g~ "E'O oc U>o ~..o E~ 0'" ...c -" "'0" ",,,, ==m 0._ E '" 0'0 u'" c:C ",- ",- .00 Ul~ "'''' .c", E::J '" . ~ " Ole: 00 c.", ",'" :s-g >oUl ..o:J "'0" ",..0 ~.9 0"'0 "<Il 0."'0 e:e: .2.!! -c "'.- E- ..0 .Ec .S OJ .c I- ,- .~ o III . . c:. '" o "Z ~ N II ~ ~ ;... ~ III- => => fU i ~ ~:;~ u) iU ai Q, 0 0 III Q. S ::E:l1 ill .J :.: ~ >- ;! ~\ \ \ \ \ ~---\------ 3:JO^," 1 I I I i I _.J r \ ; \ \ \ i ~--- Z .J ~ al ;! I I rr- I ,- " I . '- ./ ~OftVY/{ \ \ -- . (J1I1fl ~ ') ~ N~~:rL~ 4~ . W 205,00 0.44 ,./....- Fence Line 011 (; 9500 'O"Pine 11000 C) f' ;; --. " I r----------- ~~ @ I r - \O'l'Tr\e- -' - - - - -: - - - - - -, 1[) : Ie, 5\ 0 Bhed I 26'0.,. 22"0.,. 1- ,J'pm.. 6"61ue $p,u<e I I 0 0 I ~ Y 0 Leon-Io' :, "24"0"" I I ,. ~ :, ,n I I ~ 1'1 I ~ I l':;i I ~. I I I <.J I Z I PARCEL A I I;: PARCEL B I 3 ~, 18,145.00 S.F. I I ~" 21.010,00 S,F. I ~ ~ I I o(j .- I I ., G' I I w I '~J JJ I >~ ..- I ~ I J I I WI?;; I o(j _:'-l0 !.., - '0 I ~ 40'00' /0 S:'I g I t> .... I vi 0'0 k f.1 0 .t ;; ~ <t 4 a \0--. I..: ;:1;18 I -, 0) td 0 r. - S - ,- - ~ Ol' (j) :., r- Well I, ~. : i 1- 81 () I ~ :) 1.. ': Deck I zl;' I ~ Z (J I ~ Sin . _ _. _ .J_~ . - - - -. ... 110.00 - - - - - - -- I OJ 43.0 I I >( I I W I I I I I I I I : I I : I I : 15 51 1 : ;g I I I I m I I 40'00' 110 Concrete to 0 I L _ ~-~oo- _ _ _ ..Er~w~ '_...1 L - 10"P'"" a"Pine I I, " I --------~-----~--' ) 95.00 110.00 0.._ Existing Hoosp. r'.' -.'..-- I I I I I Existing Garoge 10 f-- (j) K eJ I 1 I \ , o 1___- ..n 205,00 N89"25' 48"W -- ------ C oJ t48-ffl '-LANE-'N.W:--' ._______..-0-._ <D .~ - Q 3~ /I I I W ON 0:- 'v r-r") 0)" """0 o z ..-....1/. V ! , ! :~J ~) ~) Regular Andover Planning and Zoning Commission Meeting Minutes - January 25, 005 Page 2 Commissioner Va. e stated he had read in the staff report an already been dev oped Urban Residential. Mr. Cross state showed on the ap what areas have been developed. oted that three sides have 1t is nearly three sides. He Vatne thought Oak Bluff was granted a pecial Use Permit for density ago. Mr, Cross stated this was correct. Vice Chai Kirchoff asked if there was special crite a when located by a landfill. Mr. Cross sta d he was not aware of any policy the Cit would have. Mr. Bednarz stated this would b ar enough away that no special restrictio s or requirements from the landfill would a ly. Motion b Casey, seconded by Greenwald, to open ill ublic hearing at 7:05 p.m. Motion carr on a 6-ayes, O-nays, I-absent (Daninger) vo Motion by Casey, Motion carried 0 conded by Greenwald, to close the public he 6-ayes, O-nays, I-absent (Daninger) vote. Motion by Gree wald, seconded by Vatne, to recommend to e City Council approval of Resolution No.. , approving the rezoning request based the fact that times and conditions hay, changed. Motion carried on a 6-ayes, O-na s, O-absent (Daninger) vote. Mr. Cross sta ed that this item would be before the Council at the February 15,2005 City Council meeting. * ,-, ..,-~ PUBLIC HEARING: LOT SPLIT (05-02) TO CREATE TWO RURAL RESIDENTIAL LOTS FROM PROPERTY LOCATED AT 1487 148TH LANE NW. Mr. Cross stated the property owners are seeking approval of a proposal to divide the subject property (Lot 2, Block 1, Oak Bluff) into two urban residential lots. The existing house will remain on one of the lots. Mr. Cross discussed the information with the Commission. Commissioner Greenwald wondered if the people doing the lot split would only have to pay for their portion or would this all be assessed at once. Mr. Cross stated there are a couple of ways to assess property, one way is to defer assessment and another to assess all at once. Commissioner Greenwald asked if Mr. Cross knew what the assessment would be. Mr. Cross stated he did not know at this time. -s-- Regular Andover Planning and Zoning Commission Meeting Minutes - January 25, 2005 Page 3 t--=""\ ,~-) Commissioner Greenwald stated the applicant then does not know what the cost will be. Mr. Cross stated it depended on what the City Council will do when it comes to a public improvement project in this area. Mr. Cross stated City sewer will be installed regardless. City water will not. Vice Chair Kirchoff stated if they connect to City sewer and water, they can still use their well to water the lawn and not fall under the restrictions the rest ofthe City has. Mr. Cross stated this was correct. Commissioner Jasper thought R-4 District lots were required to have City sewer and water, Mr. Cross stated it requires City sewer but not water. Mr. Bednarz stated all plats that are approved within the Urban Service Area are required to have City Sewer and Water and there is a street utility project that provides it for all of the lots. When a lot is split, there are times when water is not immediately available which is the case in this neighborhood because of the way it was developed over time and some of the approvals that have been granted for lot splits without requiring extensions of the water line. The Council is aware of this situation and they are going to explore a public improvement that will take the full sewer and water street project through the neighborhood so that everybody when they subdivide further will have all of those utilities but at the present time, water is not immediately available. . , :,) Commissioner Greenwald stated on this particular split, if they decide to build, they would have to do their own and will the City require them to hook up later, Mr. Bednarz stated there are two scenarios, one would be that there is that public improvement and sewer and water is both available but if the public improvement is not done, then the applicant will have to find a way to bring sewer to the property and then will need to dig a well in the interim. Commissioner Jasper asked ifthis was "putting the cart before the horse" by doing the lot split first without doing the feasibility study first. Mr. Cross stated this is up to the applicant; he can dig a well until utilities become available. Mr. Cross stated the lot split conforms to the City standards and the applicant can move forward as he sees fit. Commissioner Vatne stated if they approve this now and the applicant puts in a well on the split off property, in the future a stub would be put in for water access to both properties, would this have an assessment to both lots or is there some option. Mr. Cross stated every home will be assessed that is affected by the stub addition. Vice Chair Kirchoff asked if every property would be assessed even if they decide not to hook up. Mr. Cross stated they would be assessed for improvements. ., I , / --' -6- ~. 'I ~. Regular Andover Planning and Zoning Commission Meeting Minutes - January 25, 2005 Page 4 Commissioner Jasper stated if a lot split were approved and the applicant found the sewer will be too expensive, would they still be subject to paying the other items in the motion if they do not record the lot split. Mr, Cross stated the fees go along with the approval so if approved, fees will need to be paid. Commissioner Greenwald stated they have approved this for R-4 Single Family.. .Mr. Cross stated in this situation water is not available when it is in R-4. Vice Chair Kirchoff asked how they can bill for sewer if they do not have City water. Mr. Cross stated he did not have that information. Motion by Greenwald, seconded by Vatne, to open the public hearing at 7:25 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Mr. Myron Gannon, 1452 14Sth Lane, stated they have sewer and water on their lots stubbed off a manhole down the road and at this time they do not need this improvement. He stated he did not have any objections with the applicant moving the lines down to his property but he does not want to be assessed for this. - , , , Mr. Gannon wondered if the public improvements will be assessed to the five property owners or will it be assessed to everyone in the area. Mr. Bednarz stated the feasibility study will determine this. " . _J Motion by Casey, seconded by Vatne, to close the public hearing at 7:30 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. Commissioner Jasper stated when they approved the split down the road in July, there was some controversy about requiring gutters and curbing, he wondered if this was an issue for this split. Mr. Bednarz stated this goes back to the public improvement and does not have anything to do with the zoning district or the lot size. It would fall back to whatever the Council will require or issue a public improvement project. Motion by Greenwald, seconded by Vatne, to recommend to the City Council approval of Resolution No. _, approving the proposed lot split subject to the conditions listing in the attached resolution. Commissioner Jasper stated ifhe was the applicant he would not want to get something approved that would require him to pay thousands of dollars without knowing how much this is going to cost. Councilmember Greenwald stated this is open ended. Motion carried on a 6-ayes, a-nays, I-absent (Daninger) vote. \ ".J Mr, Cross stated that this item would be before the Council at the February 15,2005 City Council meeting. -'7- c~~ , \ '""...J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Councilmembers ~ Jim Dickinson, City Administrato~ Will Neumeister, Community Development Director uti.-.. Courtney Bednarz, City Plann~ TO: FROM: SUBJECT: Consider Lot Split/14124 Crosstown Blvd.- Planning DATE: February 15,2005 INTRODUCTION The property contains an existing house and detached garage. Two accesses to Crosstown Boulevard presently exist. One of the accesses is used as a farm access road. The farm access road crosses the property and two outlots on route to the farm fields to the west as shown on the attached survey. DISCUSSION Existing Garage The applicant has indicated that he would like the existing garage to remain on Parcel A. City Code 12-6 requires a Conditional Use Permit for a garage to exist prior to construction of a principle structure. Please refer to the Conditional Use Permit report for additional information. _ J Existing House The applicant has also indicated that the existing house will be removed. However, the existing house will likely remain during construction of a new house on Parcel B. This is permitted by City Code 12-4-3 provided that the existing house is removed within 30 days of issuance of a certificate of occupancy for the new house. In the interim, the property will not comply with City Code 12-3-4 which requires a minimum garage area of 440 square feet. No variance is proposed for this situation. This nonconformity would be allowed to exist until a new home is constructed on Parcel B and this requirement would be met with a new garage. Zoning District Requirements The property is presently zoned R-4, Single Family Urban Residential. The proposed lot split will conform to the lot width, depth and area requirements of this zoning district. Alternate Sketch to Eliminate Driveways on Crosstown Boulevard Staff explored with the applicant the potential to front the properties to the south to eliminate driveways onto Crosstown Boulevard. Unfortunately, one or both of the lots would not meet the lot width requirements. The buildable area on the lot adjacent to Crosstown Boulevard would be minimal. This results from the additional area needed for Crosstown Boulevard, the lot width requirement for corner lots and the building setback from county roads. Finally, adjacent land to the . \ west that is owned by the applicant is designated Agricultural Preserve and cannot be added to the '.J subject property to allow compliance with the City's requirements. :~J Access The existing lot has two accesses onto Crosstown Boulevard that are proposed to provide access to the two lots. The farm access road will continue to be needed to provide access to the farm fields to the west. This access to Crosstown Boulevard would be shared with proposed Parcel B. The driveway for Parcel A as well as the access and branch of the driveway leading to the new house on Parcel B will be required to be finished with a hard surface material. Staff recommends that Ou11ots B and C be combined with Parcel B to eliminate these nonconforming lots. Crosstown Boulevard Right-of-Way The property is adjacent to Crosstown Boulevard. Property records indicate that a 33 foot wide easement presently exists for the west half of Crosstown Boulevard. The attached survey indicates that 50 feet is proposed to match the existing right-of-way line on the property to the north. A street drainage and utility easement in favor of Anoka County will be necessary to provide the additional area. Transportation Plan The Transportation plan indicates that 1 40th Avenue NW will be extended through the property to provide access to the applicant's property to the west (see attached Figure 11). This roadway is shown to be a collector street on this plan. The applicant is proposing to provide an easement for the future road extension. Staff has reviewed the potential alignment and recommends that the easement be modified to allow for a street to be perpendicular to the centerline of Crosstown Boulevard for a distance of 75 feet and a 300 foot radius curve to the southwest from that point to the west (see attached drawing). These criteria represent typical design standards for Municipal State Aid roadways and collector streets. ~~ Subdivision of Property and Financial Responsibility for Future Streets Due to the fact that the applicant owns the subject property and the undeveloped property to the west staff is not recommending that an extension of 140th Avenue NW be constructed at this time or that any financial obligation be assigned to the property owner. Provided that a street easement is established at this time, the street can be constructed in the future by the developer of the property to the west to whom the roadway would provide benefit. Existing Driveway Crossing Proposed Property Line The applicant will be required to eliminate the portion of the driveway that exists within five feet on both sides of the proposed property line to conform with City Code 12-14-10 3.e. Easements The applicant will be required to provide the typical drainage and utility easements for urban lots (ten feet wide along front and rear property lines and five feet wide along side property lines). Park Dedication and Trail Fee The applicant will be required to pay park dedication and trail fee for the new lot. Anoka County Highway Department The Anoka County Highway Department has been provided with a copy of the proposed lot split. No r '\ comments have been received at this time. <-) Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed lot split with the payment of park dedication and trail fee for the new lot added to the resolution. -;z- u :J o Staff Recommendation Staff recommends approval of the lot split subject to the conditions of the attached resolution. ACTION REQUESTED The Council is asked to approve the proposed lot split subject to the conditions of the attached resolution, Attachments Resolution / Location Map j Property Survey ./ Cc: Ken Slyzuk 15211 Nightingale Street NW -3- (-J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING LOT SPLIT REQUEST TO SUBDIVIDE AN URBAN RESIDENTIAL LOT INTO TWO URBAN RESIDENTIAL LOTS FOR PROPERTY LOCATED AT 14124 CROSSTOWN BOULEVARD NW (P.LD 27-32-24-33-0004) LEGALLY DESCRIBED ON EXHIBIT A WHEREAS, Ken Slyzuk, the applicant, has requested approval of a lot split to subdivide an urban residential property pursuant to City Code 13-1, located at 14124 Crosstown Boulevard NW; and WHEREAS, The Planning and Zoning Commission has reviewed the request and has determined that said request meets all requirements of City Code 13-1 Splitting Lots, Parcels or Tracts of Land; and WHEREAS, a public hearing was held pursuant to state statutes; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested. "J NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property subject to the following conditions: 1. The applicant shall provide a street, drainage and utility easement in favor of Anoka County to provide a total of 50 feet for the west half of Crosstown Boulevard NW (CSAH 18) along the entire eastern property line of the subject property. 2. The applicant shall provide a 66 foot wide street, drainage and utility easement in favor of the City to allow future extension of 140th Avenue NW. The easement shall be perpendicular to the centerline of Crosstown Boulevard for a distance of 75 feet and provide a 300 foot radius curve to the southwest from that point to the west. The easement shall also be centered on the centerline of 140th Lane NW which exists to the east of the subject property. 3. The applicant shall provide a ten foot wide drainage and utility easement in favor of the City adjacent to the front and rear property lines of both lots and a five foot wide drainage and utility easement along the side property lines of both lots. 4. The applicant shall obtain approval of a conditional use permit to allow the existing garage to remain on Parcel A. In the event that this approval cannot be obtained, the existing detached garage shall be removed. ~J 5. The applicant will be required to eliminate the portion of the driveway that exists within five feet on both sides of the proposed property line and restore the area with sod or seed. 6. The applicant shall be required to pay a park dedication fee in the amount of $2,325 and a trail fee in the amount of$565. -4- (J ',J o 7. The applicant shall be allowed to retain the existing house on Parcel B in compliance with City Code 12-4-3B. 8. The legal descriptions of the proposed properties shall conform to the survey dated January 20, 2005 except that Outlots B and C, Kensington Estates shall be combined with Parcel A. 8. That the lot split be subject to a sunset clause as defined in Ordinance No. 40, Section III(E). Adopted by the City Council of the City of Andover on this _ day of ,2005. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -5"- (J Exhibit A Legal Description of 14124 Crosstown Boulevard P.LD 27-32-24-33-0004 Outlot B and Outlot Co KENSINGTON ESTAlES. aocordlng to the recorded plat thereof. Anok(l County. Minnesota . And. That port of the Southwest Quarter of the Southwest Quarter (sw.! of sw1) of Section Twenty-sewn (27). TownshJp- Thirty (32) Range Twenty-four (24) that 18 desaibed as foIloh: Commencing at the Southwest comer at the aafd Southwest Quarter of the Southwest Quarter (SWl of sWi) and proc::eedtng thence East on tho South line of the saki $quthwest Quarter of tho Southweat Qucrter (SWI of sw:l) for 0 dtatanco of Seven and One-half (7;) rods more or less to the center Itna of the county road known as The Constance Road. formerly known as State Aid RO<KI No. 2. and proceeding thence In a Northeasterly directIOn on the aald center line for a distance of Twenty-four (24) rodsi and proceeding thence West and parallel With the South line of tho saki Southwest Quarter of the Southwest Quarter (SWi of SW:l) to the West line of the said Southwest Quarter of the Southwest Quarter (SWi of S\Y:f); and proceedtng thence SocJth on tho said West Ilno to the point of commencement; and containing about two (2) acres of land. 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'j ze fIO' l.tiJ !~ H il'iiJ!;f' H 1 i! ,111&_11 j . ~ . ! 1'~ . . !(' Id i~ ISI !!! --- :<;- "l . - J . ~ "- , '" , "- '" "- '", "- '",- "- "- , "'-~ , "- "- "- "- "- . "- "- ;.. "- / / / (,'~ ,.,/ 1.1 .., ~J.J / ,-/ .-, " 4= ~ '( ", 0 \ ~~J"" 71 r--:~ ~ I I I ,-, - _ .t'_'~ / ~=~ ill' ; / ,r, I I \ ~:; I \ ::~ \:: I I \ ~:: 0 f ~::::~ ...J F I .1. ~~~ \ \ / -t ~ s i <~~ i'I~8 !l!GN o..1~ " 44 ~ .. ,./: 11 ~ 'J. 'a; ~3Il1J "/laa itJ ./l.u3Hl1J 3MI'l" -" S. : ~. ~~, ~>l1 :::. -g'- ---~~" (J PLANNING AND ZONING COMMISSION MEETING - FEBRUARY 8,2005 The Regular Bi-Monthly Meeting ofthe Andover Planning and Zoning Commission was called to order by Chairperson Daninger on February 8, 2005, 7:01 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Jonathan Jasper, Michael Casey and Valerie Holthus. Commissioners absent: Commissioners Rex Greenwald and Dean Vatne. Also present: City Planner, Courtney Bednarz Associate Planner, Andy Cross Planning Intern, Chris Vrchota Others PUBLIC HEARING: LOT SPLIT (05-03) TO CREATE TWO URBAN RESIDENTIAL LOTS FROM PROPERTY LOCATED AT 14124 CROSSTOWN BOULEVARD NW. Mr. Bednarz explained the property contains an existing house and detached garage. Two accesses to Crosstown Boulevard presently exist. One of the accesses is used as a farm access road. The farm access road crosses the property and two outlots on route to the farm fields to the west. ~j Mr. Bednarz discussed the staff report with the Commission. Mr. Bednarz stated payment of a park dedication and trail fee will be required for only the new lot and needs to be added to the Resolution. Commissioner Kirchoff stated he appreciated Mr. Bednarz looking at getting one or both of the driveways off of Crosstown. He wondered if they could use the dedicated easement for 140th Avenue, could there be something where the driveway would be a temgorary driveway until 140th went through. Mr. Bednarz stated it would be a possibility. 140 Avenue shown on their transportation plan would be designated as a collector street and it would require a variance to have a driveway on that street. Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:08 p.m. Motion carried on as-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. There was no public input. Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:08 p.m. Motion carried on as-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Commissioner Holthus asked if they could add Trail Fee to the Motion. The motioner noted the ~) request. (J Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval or Resolution No. _, approving the lot split subject to the conditions of the attached resolution including item number 9, park dedication fees and a Trail Fee for one lot be added. Motion carried on as-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Mr. Bednarz stated that this item would be before the Council at the February 15,2005 City Council meeting. PUBLIC HEARING: CONDITIONAL USE PERMIT (05-05) TO ALLOW EXISTING GARAGE TO REMAIN PRIOR TO CONSTRUCTION OF PRINCIPLE STRUCTURE ON PROPERTY LOCATED AT 14124 CROSSTOWN BOULEVARD NW. Mr. Bednarz explained as discussed in the previous lot split report, City Code 12-6 requires a conditional use permit to allow a detached garage on a residential property prior to construction of a principle structure. Mr. Bednarz discussed the staff report with the Commission. Motion by Kirchoff, seconded by Casey, to open the public hearing at 7:14 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. () Mr. Ken Slyzek asked the Commission what the feeling would be ifhe came in for a variance because ofthe size limitation on the garage. He stated the garage has been there since before Andover was a City and these are larger size lots than normally what the restriction is put on. Chairperson Daninger stated the variance tool is there for a reason and he would be of the opinion that he would not grant the variance at this time. Commissioner Kirchoff concurred. Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:16 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Commissioner Jasper stated the way the resolution is written it says the house would have to have a footprint of 1536 which is double the size of the existing detached garage and then it says any future garage should not be more then 432 feet which when added to the original garage would give them the 1200 feet maximum garage space. To add the additional 432 feet, that would increase the size of the house to 2400 feet. Mr. Bednarz stated there is a total of 1200 square feet that is allowed per R4 property and then beyond that, any detached structure cannot be more than half of the foundation size of the house. , " o Commissioner Jasper stated if any additional garage were attached, it would not be subject to the restriction that half of the size of the footprint but if it were detached, then the house size would have to increase. Mr. Bednarz stated this was correct, but the limit of 1,200 square feet would still apply. Commissioner Kirchoff stated if the house had an attached garage; the existing garage could stay there ifthe footprint of the house was at least 1,536, Commissioner Jasper stated what he understood was there would be up to an additional 432 feet of garage allowed under the @9 () 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Councilmembers ~ Jim Dickinson, City Administrato~ I Will Neumeister, Community D<;:velopment Director (},/&~ Courtney Bednarz, City Plannet{ FROM: SUBJECT: Consider Conditional Use Permit/Allow Existing Garage to Remain/14124 Crosstown Blvd.- Planning DATE: February 15,2005 INTRODUCTION As discussed in the previous lot split report, City Code 12-6 requires a conditional use permit is required to allow a detached garage on a residential property prior to construction of a principle structure (house). <) DISCUSSION The existing garage is 768 square feet. The R-4 Zoning district allows a total of 1200 square feet of garage space and limits detached garages to one half of the footprint ofthe principle structure. As a result, the future house would need to have a footprint of at least 1,536 square feet and would be limited to a total of 432 square feet of additional garage space. The existing garage will conform to setback requirements. Applicable Ordinances Chapter 12-5-6 B of the Andover City Code provides the following: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a) The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b) Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c) The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the comprehensive plan. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed Conditional Use Permit with the addition of condition three in the attached resolution to clarify the effect of the existing garage on any future garage(s). I' " V ..~) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. A RESOLUTION APPROVING CONDITIONAL USE PERMIT TO ALLOW AN EXISTING DETACHED GARAGE TO REMIN ON A RESIDENTIAL PROPERTY PRIOR TO CONSTRUCTION OF A PRINCIPLE STRUCTURE FOR PROPERTY LOCATED AT 14124 CROSSTOWN BOULEVARD NW (P.I.D 27-32-24-33-0004) LEGALLY DESCRIBED ON EXHIBIT A WHEREAS, Ken Slyzuk, the applicant, has requested approval of a Conditional Use Permit pursuant to City Code 12-15 and City Code 12-6; and WHEREAS, The Planning and Zoning Commission has reviewed the request and has determined that said request will not have a detrimental effect on the health, welfare or safety of the community; and WHEREAS, a public hearing was held pursuant to state statutes; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested. _) NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Conditional Use Permit subject to the following conditions: 1. The future house shall have a footprint of at least 1,536 square feet. If the future house has a smaller footprint, the detached garage shall be required to be removed. 2. Any future garage shall not have a footprint larger than 432 square feet. If a future garage exceeds this size, the detached garage shall be required to be removed. 3. The future house shall have twice the foundation size of any future detached garage(s). 4. In the event that the applicant obtains a variance to allow a larger maximum accessory structure size the variance shall take precedence over this resolution and regulate the size of accessory structures on the subject property. Adopted by the City Council of the City of Andover on this _ day of ,2005. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor / " U Victoria V olk, City Clerk -~- , ) '-- Exhibit A Legal Description of 14124 Crosstown Boulevard P.LD 27-32-24-33-0004 Outlot B and Outlot Co KENSINGTON ESTATES. accordmg to the recorded plat thereof. Anoka County. Minnesota ' And. That part of the Southwest Quartor of the Southwest Quarter (SW:l of ~) of Section Twenty-sewn (27), TOWMhIp-lhlrty (32) Range Twenty-four (24) that Is deaGrlbed as foIloYtS: Commenctng at the Southwest comer at the aatd Southwest Quarter of the Southwest Quarter (SW1 of sw.J) and proceedIng thenco East on the South line of tho said Squthwest Quarter of tho Southwest Quarter (SWl of SW~ for a dlatanco of Sown CI'Id One-half (7-D rods more or less to the center Itria of the county road known as The Constance Road. formerly known as stat. Aid Road No. 2. and proceeding thence In a Northeasterly dfrectJOn on the said center line for a distance of Twentyo-fcur (24) rods; and proceeding thence West and parallel With the South tine of tho saJd Southwest Quarter of tho Southwest Quarter (swt of SW~ to the West line of the said Southwest Quarter of the Southwest Quarter (SWi of~; and proceeding thence South on the said West line to the point of ccmmoncement; and containing about two (2) <J<:rea of land. :_) :' ) '---. -3~ :"'1~tN~~E :K-- r~ ~Db' L ~ \~<--'= ~~ /' C F-~ y - ~ ~~~ 1= = "<'"AI- 1'-- ..,,~ f-- tf) ~~ A ~~Y~t-" ~ ~ '^'~ / r>-- "'- [~,.~~ '" I v ~~/\ III' :; I 7' ~/I fr- ,~/' HLN --- /' 'Y_ /' l 1./ Y /--r-::R - _'- I- - >- 7/'Ir III -1-- y',-j- ill I ~~~f- r-Qi~ ~ ~ Z 1///7Tr1 - h ~;- ~\\-- f- --< ~ \ ~ ~I = ~,,~,<~ F- ~,;i;~ I:/-F-- - 0,,,-0 \~ /\ I '--- - >- \ f-- - ~ ~~ -- '--- I I - :;;/ '^'";q 1:if1cj \\ :~I_' =-:"':'"'~r~ ~ f-- '( ff' I I f-1~" "l~ l1 i I- t; J L/' / PH LJ!1J. J L/ ~~~~ r- 1X-~ f1.~ o[ -~~ V ~-:\~ I,C=EH~ oDU EHE ~ ~ ~ L- e- [) \ '~~ ~ iLlY ;= = ~~ tJ 0 ~ \ ::L \\ 0 I- ~ 135THLN/ -g ;;~~ BLV~ a:: I II ~~I,,lJHL~L/ /~~\l.IIJ I I' If / / /L"I 11111/1111 I 1"'''- v..- ,." .)~,,(//A-\\--L Y~'-J...J... /1/1 11 LY 14124 Crosstown Boulevard NW / " , \..j '---- ffiE I . - ') '"-' ........ TTl-11 ~l' - T I .1 . - ~ ""-- N W~E ~NDbVE~ Project Location Map C) -4- . Layout Name: LOCATION MAP LAYOUT Project Location: H:\GI5DATA\PLANNING\PROJECTS\NE\. J\5E5.APR Date Printed: 01/28/2005 - 03:13:05 PM I=~;'''-'-:;:::::'\-:I~- =;r~'~-= ==-==/ ..,... NII'lrnOCNV -- - 1~ ~"' .... ' ====-'::=.-N 15 .~45IN UZSL 1IlII..... J:I..&.a. -..-.."J::....- ____ >lnzA1S AHVYi 'i' N3>1 ::::..- '--/ =~-.:a~~= .- '~-sTiiiSiiiJii. - ~ ~ Ci5 ~ ~ ~ c:: ~ ct <) ~ f- - ct CI) f- a -.I CI) ~ :::5 a co ~ rB J..: ~ fa CI) ()~ a g: a .~ .- ~ ~ z 5 s: . ~ I 'i'11 !U , .1 j ~ l)ilJiJl . 1(. . . ld I !j ~~UmJi -- :<:;- I I' . i . ISI t ~i pI~;uH J !!! f ]i'" . j I ~ 1 II ~jjJ . j! J~ o!RJlI f 11 nIl ~ I ii ;J~;!;l~~l ~ J ~ III r!,~pJj' i~ ~i Wl.j'JI I 1 110.1 3 }I It j1l~a~Jlt~ .~ . Jj!J'lH j ! i !g.' Ii' 81 ., r.J:J..ji{ 1. 'l H"~l.! i~ 1_ 11.11,1 8.1 1 n - '- , "" , "- "" "- , "- "" , "- "" "- , "'~ , "- "- "- "- "- "- "- ~. "- / / / ~,') "./ 1,1 .., ~J..1 / ,-/ .-, " ~: '( ~,') ,. , \ 1..1..J J--. ;- .~ / (:) -- lu / ~r, \ '-' \ ' . ", ~ \ ~:: ~::~ ~ L1~ ~~~ \ \ ~ / ~ a ..J , f I III ~:i III :1_ ~ ~o CL ~~ " ..4<4 ~ /' t{lI'z:t..t.'4Z~31JO"/~as:JoU.JO t/IUHIJ.,..-" ~ = ~~ ~~O ~~ =~ -5- ---.....-. ---- "\ '--J Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval or Resolution No. _, approving the lot split subject to the conditions of the attached resolution including item number 9, park dedication fees and a Trail Fee for one lot be added. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Mr. Bednarz stated that this item would be before the Council at the February 15, 2005 City Council meeting. PUBLIC HEARING: CONDITIONAL USE PERMIT (05-05) TO ALLOW EXISTING GARAGE TO REMAIN PRIOR TO CONSTRUCTION OF PRINCIPLE STRUCTURE ON PROPERTY LOCATED AT 14124 CROSSTOWN BOULEVARD NW. Mr. Bednarz explained as discussed in the previous lot split report, City Code 12-6 requires a conditional use permit to allow a detached garage on a residential property prior to construction of a principle structure. Mr. Bednarz discussed the staff report with the Commission. Motion by Kirchoff, seconded by Casey, to open the public hearing at 7:14 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. " \ j -' Mr. Ken Slyzek asked the Commission what the feeling would be ifhe came in for a variance because of the size limitation on the garage. He stated the garage has been there since before Andover was a City and these are larger size lots than normally what the restriction is put on. Chairperson Daninger stated the variance tool is there for a reason and he would be of the opinion that he would not grant the variance at this time. Commissioner Kirchoff concurred. Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:16 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Commissioner Jasper stated the way the resolution is written it says the house would have to have a footprint of 1536 which is double the size of the existing detached garage and then it says any future garage should not be more then 432 feet which when added to the original garage would give them the 1200 feet maximum garage space. To add the additional 432 feet, that would increase the size of the house to 2400 feet. Mr. Bednarz stated there is a total of 1200 square feet that is allowed per R4 property and then beyond that, any detached structure cannot be more than half of the foundation size of the house. Commissioner Jasper stated if any additional garage were attached, it would not be subject to the restriction that half of the size of the footprint but if it were detached, then the house size would have to increase. Mr. Bednarz stated this was correct, but the limit of 1,200 square feet would still apply. / ') '-- Commissioner Kirchoff stated if the house had an attached garage; the existing garage could stay there if the footprint of the house was at least 1,536. Commissioner Jasper stated what he understood was there would be up to an additional 432 feet of garage allowed under the ," ordinance assuming it is attached, if detached the size of the principal structure would have to '-~ bigger because the detached cannot be bigger than the half the size of the principal structure. Commissioner Jasper stated the resolution should be amended in paragraph two to indicate that "...any future attached garage..." Mr. Bednarz stated the resolution can be worded to make it more clear. Commissioner Kirchoff asked if a person could make a long tunnel to attach the garage so there is no limit. Mr. Bednarz stated they have explored that situation before and there are some criteria under which you can consider a garage attached versus an outdoor canopy or long tunnel. Motion by Jasper, seconded by Casey, to recommend to the City Council approval of Resolution No. _, approving the Conditional Use Permit subject to the conditions of the attached resolution with the following changes: 1. Paragraph three renumbered to Paragraph four. 2. New paragraph three would state: The future house shall have a footprint of at least twice the size of the total area of any detached garage(s). Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. .~\ Mr. Bednarz stated that this item would be before the Council at the February 15, 2005 City \J Council meeting. PUBLIC HEARING: LOT SPLIT (05-04) TO CREATE A RURAL RESIDENTIAL LOT AND RESIDUAL PARCEL AT 264 ANDOVER BOULEVARD NW Mr. Cross explained the applicant has applied for a lot split that will divide an 8.9-acre property into two Rural Residential lots. The existing house will remain on one of the lots. Mr. Cross discussed the staff report with the Commission. Commissioner Kirchoff stated it was a good idea to get the driveways off of Andover Boulevard but that changes the internal roadway system they are looking at now. Mr. Cross stated this is a rough plan, and the sketch plan is subject to change. Commissioner Jasper asked ifthere were existing homes on the property and what is the orientation of those. Mr. Cross stated they both face north. / ~ \ '.~ Commissioner Holthus stated as she drove by the houses, she wondered how a driveway coming from any other direction could work with any different orientation. Mr. Cross stated the plans are very preliminary. He stated one thought was if a road approaches from the south, they would run into the orientation of the garages and a septic drainage in the back. Another idea is to have a road adjacent to the properties which would allow a driveway to the side. He stated there are options. Commissioner Jasper asked if the lots being split are owned by two different people. Mr. Cross stated that was correct. Sl\NDbVE~ @J .. , '- 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ Jim Dickinson, City Administrato~ Will Neumeister, Community Development Director ati..- Andy Cross, Associate Planner ,47?C CC: FROM: SUBJECT: Consider Lot Split / 264 Andover Blvd. - Planning DATE: February 15,2005 INTRODUCTION The applicant has applied for a lot split that will divide an 8.9-acre property into two Rural Residential lots. The existing house will remain on one of the lots. .. ') \._-~' DISCUSSION This lot split is part of a larger development plan for the area south of Andover Boulevard near the City's border with Ham Lake. Two developers have teamed up and created one unified plan. This lot split, which is accompanied by a lot split request for the adjacent lot to the west, is in the middle of the larger development plan (see attached draft sketch plan). The purpose ofthese lot splits is to separate a lot for the existing homes from land that will be developed with a future plat. Approval of the lot splits will assist both the homeowners and developers and help to facilitate development in this area of the city, Variances The lot split will create some nonconformities in the short term as illustrated in the following table: The numbers with an asterisk indicate that a variance will be required. It is important to note that these variances are temporary. When the entire area is rezoned as part of the platting process the lots will conform to the City's urban residential requirements. R-l Parcel A Parcel B Requirements Lot Width 300 feet 162.5 feet* 95 feet* Lot Depth 150 feet 350 feet 1427.98 feet Lot Area 2.5 acres 1.3 acres* 7.62 acres Lot Combination As a condition of approval, the 308 residual lot will be combined with the 264 residual lot. This will ensure that, should the current development plans fall through, the residual lot from the 308 . 1 Andover Boulevard lot split will have street access and not be isolated and landlocked. '-_J (J () ~J Easements 27 additional feet of easement will be required along Andover Boulevard for Parcels A and B. This will supplement the existing 33 feet to allow for a 60-foot easement along the south side of the County Highway. Additionally, Parcel A will be required to provide 10-foot drainage and utility easements adjacent to its front, side and rear lot lines. This will accommodate the installation of utilities in the future. Utilities This property is within the 2020 MUSA boundary and also in the 2000-2005 Sewer Stage, as shown in the Comprehensive Plan. Due to the fact that the existing house will be on a lot with less than 2.5 acres, the house will be required to connect to City sewer and water when it becomes available. As a condition of approval of this lot split request, payment for sewer and water area, connection, and lift station fees will also be required as indicated in the table below: $1,742.00 $361.00 $821.00 $2,982.20 $2,503.00 $8,409.20 Payment is required as a condition of approval to ensure that the cost to provide urban services for the existing house will be paid by those who benefit from urban development. Park Dedication and Trail Fee Park dedication and trail fees will be deferred until the time of the plat for this area. Staff Recommendation Staff recommends approval of the lot split subject to the conditions of the attached resolution. Planning Commission Recommendation The Planning Commission voted unanimously to recommend approval of the lot split, contingent upon two changes to the conditions in the resolution (see attached minutes). Attachments Resolution ./ ~ Location Map i Certificate of Survey Draft Sketch Plan of Entire Development Area J Planning Commission Minutes -2- (J (J , " \J ACTION REQUIRED The City Council asked to recommend approval of the proposed lot split subject to the conditions listed in the attached resolution. Respectfully submitted, ~~ ~d;Z Associate Planner Cc: Bruce Carlson, Kodiak Homes, Inc., 8512 124lh Lane North, Champlin, MN 55316 John Hartinger, 264 Andover Blvd NW, Andover, MN 55304 Jerry R. Long, 308 Andover Blvd NW, Andover, MN 55304 -3- o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE LOT SPLIT REQUEST FOR BRUCE CARLSON ON THE BEHALF OF JOHN HARTINGER TO SUBDIVIDE INTO TWO PARCELS PROPERTY LOCATED AT 264 ANDOVER BLVD NW (35-32-24-42-0006) LEGALLY DESCRIBED AS: That part of the east 257.50 feet of Lot 1, Auditor's Subdivision Number 141, according to the recorded plat thereof, Anoka County, Minnesota, lying northerly of the following described line: Beginning at a point on the east line of said Lot 1 distant 1427.98 feet south of the northeast corner thereof, for the purposes of this description said east line is assumed to bear South; thence South 57 degrees 58 minutes 57 seconds West a distance of 570.26 feet; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radios of 500.00 feet and a central angle of 41 degrees 46 minutes 16 seconds; thence North 80 degrees 14 minutes 4 seconds West, tangent to said curve, a distance of202.31 feet to a point on the west line of said Lot 1 distance 1770.00 feet southerly of the northwest corner thereof, said line there terminating. To be divided into properties to be described as: U PARCEL A: The north 350.00 feet of the west 165.50 feet of that part of the east 257.50 feet of Lot 1, Auditor's Subdivision 141, according to the recorded plat thereof, Anoka County, Minnesota, lying northerly of the following described line: Beginning at a point on the east line of said Lot 1 distant 1427.98 feet south of the northwest corner thereof, for the purposes of this description said east line is assumed to ear South; thence South 57 degrees 58 minutes 57 seconds West a distance of 570.26 feet; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radius of 500.00 feet and a central angle of 41 degrees 46 minutes 16 seconds; thence North 80 degrees 14 minutes 47 seconds West, tangent to said curve, a distance of 202.31 feet to a point on the west line of said Lot 1 distance 1770.00 feet southerly of the northwest corner thereof, said line there terminating. PARCEL B: That part of the east 257.50 feet of Lot 1, Auditor's Subdivision Number 141, according to the recorded plat thereof, Anoka County, Minnesota, EXCEPT the north 350.00 feet of the west 162.50 feet thereof, lying northerly ofthe following described line: o Beginning at a point on the east line of said Lot 1 distant 1427.98 feet south of the northeast corner thereof, for the purposes of this description said east line is assumed to bear South; thence South 57 degrees 58 minutes 57 second West a distance of 570.25 feet; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radius of 500.00 feet and a central angle of 41 degrees 46 minutes 16 seconds; thence North 80 degrees 14 minutes 47 seconds West, tangent to said curve, a distance of 202.31 feet to a point on the west -1- line of said Lot 1 distance 1770.00 feet southerly of the northwest comer thereof, said line there / '\ terminating. '-.J WHEREAS, Bruce Carlson has requested approval of a lot split on behalf of John Hartinger to subdivide property pursuant to City Code Title 13 Chapter 1, located at 264 Andover Boulevard NW, and; WHEREAS, the lot split will require 3 variances to the City Code: 1) Variance to Lot Size Requirement in City Code Section 12-3-4 for 264 Andover Boulevard from 205 acres to 1.3 acres. 2) Variance to Lot Width Requirement in City Code Section 12-3.4 for 264 Andover Boulevard from 300 feet to 162.5 feet. 3) Variance to Lot Width Requirement in City Code Section 12-3-4 for the new lot to be created with this lot split from 300 feet to 95 feet. WHEREAS, the City Council finds that the special circumstances for the subject property are as follows: a) When development plans for this area move ahead and this area is rezoned to R-4 Single Family Urban, the lot at 264 Andover Boulevard will comply with requirements of the R-4 zoning district. b) The residual lot behind 264 Andover Boulevard is not intended to serve as a single- family lot, but instead is part of a larger development plan for a large area south of Andover Boulevard. ~J WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code Title 13, Chapter 1; WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover, and; WHEREAS, a public hearing was held pursuant to state statutes, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: / '\ V 1. Approval of variances: a. Variance to Lot Size Requirement in City Code Section 12-3-4 for 264 Andover Boulevard from 205 acres to 1.3 acres. b. Variance to Lot Width Requirement in City Code Section 12-3-4 for 264 Andover Boulevard from 300 feet to 162.5 feet. c. Variance to Lot Width Requirement in City Code Section 12-3-4 for the new lot to be created with this lot split from 300 feet to 95 feet. -.s-- : ) '-- , ) '--- () 2. That the applicant shall prepare and submit to the city for approval an easement document indicating a ten-foot wide drainage and utility easement along the front, side, and rear property lines of Parcel A and along the north property line of Parcel B that will be dedicated to the City. 3. The 7.62-acre lot behind 264 Andover Boulevard and the 7.73-acre lot behind 308 Andover Boulevard shall be combined into one lot. 4. The applicant shall record the lot split with Anoka County. 5. The new deeds for the property shall contain the legal descriptions included in this resolution. 6. That the lot split be subject to a sunset clause as defined in City Code Title 13, Chapter I, 7. Applicant shall submit payment for urban services in the amount of $8,409.20 for Parcel A. 8. The applicant shall provide 27 feet of a street, drainage and utility easement in favor of Anoka County to provide a total of 60 feet for the south half Andover Boulevard (CSAH 16) along the entire northern property line of the subject property. 9. Payment of Park and Trail fees shall be deferred until the time of plat. 10. The subject property shall be required to be rezoned to R-4 Single Family Residential Urban at the time of urban development. 11. The subject property shall be included in the preliminary and final plat for the adjoining properties in order to move the driveway off Andover Boulevard during the platting process. Adopted by the City Council of the City of Andover on this _ day of _ 2005. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria V olk, City Clerk -c- ....... c Q5 ( ~ ~ , \ j G5 Q) .~ ....... p ... .;::: i= .~ .~ !Ii Vl a. ~ .~ III .s ~ ~ (J .. :0: Q) e:: ... 1;; LU C ... ~ @ w a5 "C C Gl -' LU U ...I e:: ~ III 0 ~ z~ ,. .. iii . . ~ I ., .2:- '.. <: CI QJ .~ :a 0 ::; _~GJ-eC~ ~ C ltJ~ roB /O-.J 'w .0_ 5~-Z;::J-eg'g''1~''''':: 76 a:: a:JUJU')=:J:.=:.= fI:I J9 I1l GJ ~ lJ.J :,.,_~~~"iBQilD"'CCC .... Z = :J = = = So So c c ",'.. 0 3 o !6 ~ ra ~ ~ 0 c .~ ~ u ~ ~ 0 N L1...:il.1...lLL1... 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No. 141 --\~'------------------------ ------S8~2Y2~-------------------------------------------- ::! Andover Blvd. 257.50 C.S.A.H. No. 16 ::! Itumlnous Surface t6~ ~ - H ! 'Ii ,; III ~ I ... I! I I I I ~ I I . I I \ I I 1 J: 0: I 10 I I I I I I I I 131 " I I '. I I ~l I II ", I II '" I ~ 0 'iI'4 II I II I , - 111- ----------r:"" I' 1'.....- I I I I I I I --- ----- --------- ---------------- __ Centerline os ra""led <> 0:5 I -...", I w_ I ------162.50--t"--- I I I I I I I I 20.9 '" -1'6>' ~ o 162.50 S89'23'22nE - - - -- - -- -- - 257.50 -- -- - - -- --- ;t ... l i i ... 1 ~ -1'6>' ~ , 2 ?,,-, .!!." I....... 0"C , CO ll.... Gl _ Gl ....'-'0 ":='-' ~~ F -,!') ::> 010 rCll o o CIl := ~^ " ~, C'I I') . . 0 0lQ) r." g- CIl BR / S S r, / , / ' (,. I '\ ,;.1 .- \ I BDLi/ts ON , \ \ ~ ~ , ., ~. ) - ordinance assuming it is attached, if detached the size of the principal structure would have to bigger because the detached cannot be bigger than the half the size of the principal structure. Commissioner Jasper stated the resolution should be amended in paragraph two to indicate that "...any future attached garage..." Mr. Bednarz stated the resolution can be worded to make it more clear. Commissioner Kirchoff asked if a person could make a long tunnel to attach the garage so there is no limit. Mr. Bednarz stated they have explored that situation before and there are some criteria under which you can consider a garage attached versus an outdoor canopy or long tunnel. Motion by Jasper, seconded by Casey, to recommend to the City Council approval of Resolution No. _, approving the Conditional Use Permit subject to the conditions ofthe attached resolution with the following changes: I. Paragraph three renumbered to Paragraph four. 2. New paragraph three would state: The future house shall have a footprint of at least twice the size of the total area of any detached garage(s). Motion carried on a 5-ayes, a-nays, 2-absent (Greenwald, Vatne) vote. , ') Mr. Bednarz stated that this item would be before the Council at the February 15,2005 City V Council meeting. PUBLIC HEARING: LOT SPLIT (05-04) TO CREATE A RURAL RESIDENTIAL LOT AND RESIDUAL PARCEL AT 264 ANDOVER BOULEVARD NW Mr. Cross explained the applicant has applied for a lot split that will divide an 8.9-acre property into two Rural Residential lots. The existing house will remain on one ofthe lots. Mr. Cross discussed the staff report with the Commission. Commissioner Kirchoff stated it was a good idea to get the driveways off of Andover Boulevard but that changes the internal roadway system they are looking at now. Mr. Cross stated this is a rough plan, and the sketch plan is subject to change. Commissioner Jasper asked if there were existing homes on the property and what is the orientation of those. Mr. Cross stated they both face north. CJ Commissioner Holthus stated as she drove by the houses, she wondered how a driveway coming from any other direction could work with any different orientation. Mr, Cross stated the plans are very preliminary. He stated one thought was if a road approaches from the south, they would run into the orientation of the garages and a septic drainage in the back. Another idea is to have a road adjacent to the properties which would allow a driveway to the side. He stated there are options. Commissioner Jasper asked ifthe lots being split are owned by two different people. Mr. Cross stated that was correct. /-, ,~) Commissioner Jasper stated one of the conditions of approval is the two residual lots be combined. Mr. Cross stated that was correct. Commissioner Jasper asked how they would combine the properties if they are owned by two different owners and being purchased by a third. Mr. Bednarz stated that the intent of the split is to allow the homeowners to sell the residual properties to the developer. The City would require the developer to combine those properties when the lot split is recorded with the County. Commissioner Holthus asked if the intent was to start the process as soon as possible. Mr. Bednarz stated that was his understanding. Commissioner Holthus asked why they cannot do the lot split at the time or after the lot split occurs. Mr. Bednarz stated the intent is to accommodate the requests of the applicant and agreements between the homeowners and developer to allow them to close and sell property several months before the plat would be approved. Chairperson Daninger asked if staff felt comfortable with this process. Mr. Bednarz stated there are some concerns but staff feels they can be addressed at the time the properties are platted with the addition of a condition that requires the properties with homes be involved. Commissioner Jasper asked what would be the affect of approving this resolution as written. ') The lot split gets recorded and then the residential urban development doesn't take place. Mr. \.J Bednarz stated in the event the lot splits are approved and the plat does not take place in the short or medium term, the existing structures would remain with their existing well and septic systems until sewer and water is extended north of Coon Creek to serve this area. Mr. Bednarz stated they are asking at this time for sewer and water charges as part of the lot split. The general taxpayer is paying for the oversizing of the lines that has created the value that the homeowners are now capturing and they may not be there when the area is platted and sewer and water charges are typically paid. It is appropriate for them to pay their share at this time. Motion by Jasper, seconded by Casey, to open the public hearing at 7:48 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Mr. Jerry Hanlin, 199 142nd, stated they are on the south of Coon Creek and he has seen there is a development going in. Is there going to be notification of that because he has seen the land is going to be sold to a developer. He wondered if there was any notification to the homes that have their land butt up to Coon Creek of this developer or the plat for the new roads, new lots that was going to be given to the homeowners. Chairperson Daninger stated they are only looking at the lot split at this time. :_) Mr. Hanlin stated the lots will be put together and sold to a developer. Chairperson Daninger stated when it goes to a sketch plan, their will be a public hearing process for the neighbors to be involved in. Mr. Hanlin stated there is not really anything for the residents on the south side of Coon Creek to hear about until the developer has the land to develop. Mr, Bednarz stated this is correct and not dissimilar from the way development occurs in other areas. , -, \ ) ~- Mr. Hanlin stated if the lot split goes through, after the lots are split, they will be sold together to the developer and it is one step to the developer putting in roads and to start development. Mr. Hanlin wondered if there is a flood plain on the north side of Coon Creek. Chairperson Daninger explained the development process to Mr. Hanlin. Mr. Dwayne Bates asked if it was possible to get a copy of the plat. Chairperson Daninger stated he could get a copy from staff. Mr. Cross reminded that this is a draft sketch plan so it is pretty . rough and only gives and idea of how the area could be developed. Ms. Cannen Molenkamp, 140 NW Andover, stated she wanted to say something about the tree situation because this area is a highly wooded area of Andover. She stated she did not want to lose the trees. She wondered if there was another road coming in from the south, where would it be coming from. Chairperson Daninger stated this will also be part of the review for the sketch plan. He stated what was shown at the meeting is not definite. Motion by Kirchoff, seconded by Casey, to close the public hearing at 8:01 p.m. Motion carried on a 5-ayes, a-nays, 2-absent (Greenwald, Vatne) vote. Commissioner Jasper stated condition seven discusses the payment for urban services and that would be the payment attributable to the remaining parcel with the house. Mr. Cross stated that , ') was correct. \. -_./ Commissioner Jasper stated upon development additional payments would be due for the larger lots being split off and combined when platted. Mr. Cross stated this was correct and the amount of payment would depend on the number of lots that are put in the new area. Commissioner Jasper thought the resolution should be changed to clarify that the payment only applies or is attributable to the smaller amount that contains the house. He stated the new number eleven should be changed to say". ..and driveway access shall be transferred to an internal street and taken off of Andover Boulevard" Mr. Bednarz stated the transfer of the driveway from Andover Boulevard mayor may not occur immediately with the development of the plat. He stated they will need to work with the developer, residents and County to determine how that will be handled. He stated they will ask that the plat be designed so that eventually that will happen but it may not happen when the plat is approved. Commissioner Jasper asked if some sort of revision should be made to clarify the reason for it being there. Mr. Bednarz stated they could put that in the resolution. Chairperson Daninger asked if they should put this as a condition in the plat. Mr. Bednarz stated the intent of the condition is to require the two lots to be party to the plat. / " \_~) Chairperson Daninger stated there was a comment regarding trees and the area discussed was private property and the property owner owns the trees as well. Mr. Bednarz stated the City does have an ordinance for Oak Wilt specifically. He stated a person does have the right to remove trees on their own private property, however, once a property has been proposed for development, that right is suspended until a plan is approved for the property. , ) Motion by Jasper, seconded by Casey, to recommend to the City Council approval of Resolution No. _, approving the lot split subject to the conditions ofthe attached resolution changing paragraph seven would be clarified to indicate that the payment for urban services in the amount of $8,409.20 would be attributable only to Parcel A and to include paragraph eleven from staffs supplemental report and adding a clause to paragraph eleven stating, "... and with that platting process, driveway access to Parcel A will be redirected from Andover Boulevard." Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Mr. Cross stated that this item would be before the Council at the February 15,2005 City Council meeting. PUBLIC HEARING: LOT SPLIT (05-05) TO CREATE A RURAL RESIDENTIAL LOT AND RESIDUAL PARCEL AT 308 ANDOVER BOULEVARD NW. Mr. Cross explained this lot split is moving forward with the lots split at 264 Andover Boulevard. The applicant has applied for a lot split that will divide a 9.8-acre property into two Rural Residential lots. The existing house will remain on one of the lots. Mr. Cross discussed the staff report with the Commission. r ' , , <.J Mr. Cross stated there was a typo in the staff report, on the third sentence ofthe discussion paragraph, it mentions the adjacent lot to the west and it should be the adjacent lot to the east. Motion by Casey, seconded by Holthus, to open the public hearing at 8:13 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote, Mr. Jerry Hanlin stated the developer for Bill's Superette was grandfathered in at sometime with the land and the developer went in there and mowed the trees down and for a period of time after, there was no development on that land. What the developer wanted to do did not happen. Motion by Kirchoff, seconded by Casey, to close the public hearing at 8:15 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. 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I .../1 : I I i "I'" '--"-'Y' . 1 , 1 ' ! t \ I ,,-----"l----J \ .(:: I J' I ' -J..;.-=---------:~ : /'----i---, I " I 1 I I' r'-::J I , I I I I L.r , ) .1 ! ! I j .r I : -=:-:1====~ L .::~--J--.J-------L---1 5;: :z: -,rJ m o m - < m o ./ I'..) c.n ~ = <Y1 o .~ C/J 0 R. ~ ~. (\) p C""\... ~ (") t ~ , ~. ~ ~ p (\) ;J C/J ~ ~ CJ ~NDbVE~ C~~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US CC: Mayor and Councilmembers ~ Jim Dickinson, City Administra Will Neumeister, Community Dev .. ment Director {tfl- TO: FROM: Andy Cross, Associate Planner ){?( SUBJECT: Consider Lot Split / 308 Andover Blvd. - Planning DATE: February 15,2005 INTRODUCTION This lot split is moving forward with the lot split at 264 Andover Boulevard. The applicant has applied for a lot split that will divide a 9.8-acre property into two Rural Residential lots. The existing house will remain on one of the lots. (J DISCUSSION This lot split is part of a larger development plan for the area south of Andover Boulevard near the City's border with Ham Lake. Two developers have teamed up and created one unified plan. This lot split, which is accompanied by a lot split request for the adjacent lot to the east, is in the middle of the larger development plan (see attached draft sketch plan). The purpose of these lot splits is to separate a lot for the existing homes from land that will be developed with a future plat. Approval ofthe lot splits will assist both the homeowners and developers and help to facilitate development in this area of the city. Variances The lot split will create some nonconformities in the short term as illustrated in the following table: R-l Parcel A Parcel B ReQuirements Lot Width 300 feet 162.5 feet* 257.77 feet* Lot Depth 150 feet 350 feet 1401.71 feet Lot Area 2.5 acres 2.07 acres* 7.73 acres The numbers with an asterisk indicate that a variance will be required. It is important to note that these variances are temporary. When the entire area is rezoned as part of the platting process the lots will conform to the City's urban residential requirements. o o o C) Lot Combination As a condition of approval, the 308 residual lot will be combined with the 264 residual lot. This will ensure that, should the current development plans fall through, the residual lot from the 308 Andover Boulevard lot split will have street access and not be isolated and landlocked. Easements 27 additional feet of easement will be required along Andover Boulevard for Parcel A. This will supplement the existing 33 feet to allow for a 60-foot easement along the south side of the County Highway, Additionally, Parcel A will be required to provide 10-foot drainage and utility easements adjacent to its front, side and rear lot lines. This will accommodate the installation of utilities in the future. Utilities This property is within the 2020 MUSA boundary and also in the 2000-2005 Sewer Stage, as shown in the Comprehensive Plan. Due to the fact that the existing house will be on a lot with less than 2.5 acres, the house will be required to connect to City sewer and water when it becomes available. As a condition of approval of this lot split request, payment for sewer and water area, connection, and lift station fees will also be required as indicated in the table below: $2,773.80 $361.00 $821,00 $4,748,58 $2,503.00 $11,207,38 Payment is required as a condition of approval to ensure that the cost to provide urban services for the existing house will be paid by those who benefit from urban development. Park Dedication and Trail Fee Park dedication and trail fees will be deferred until the time of the plat for this area. Staff Recommendation Staff recommends approval of the lot split subject to the conditions of the attached resolution. Planning Commission Recommendation The Planning Commission voted unanimously to recommend approval of the lot split, subject to changes to the conditions in the resolution (see attached minutes). -2- () o ,--, \ ',J Attachments Ftesolution ~ Location Map ./ Certificate of Survey J Draft Sketch Plan of Entire Development Area Planning Commission Minutes ACTION FtEOUIFtED The City Council is asked to recommend approval of the proposed lot split subject to the conditions listed in the attached resolution. Ftespectfully submitted, ~ Andy Cross Associate Planner Cc: Bruce Carlson, Kodiak Homes, Inc., 8512 124th Lane North, Champlin, MN 55316 Jerry It. Long, 308 Andover Blvd NW, Andover, MN 55304 John Hartinger, 264 Andover Blvd NW, Andover, MN 55304 -3- () CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE LOT SPLIT REQUEST FOR BRUCE CARLSON ON THE BEHALF OF JERRY R. LONG TO SUBDIVIDE INTO TWO PARCELS PROPERTY LOCATED AT 308 ANDOVER BLVD NW (35-32-24-42-0007) LEGALLY DESCRIBED AS: That part of the west 257.50 feet of the east 515.00 feet of Lot 1, Auditor's Subdivision Number 141, according to the recorded plat thereof, Anoka County, Minnesota, lying northerly of the following described line: Beginning at a point on the east line of said Lot 1 distant 1427.98 feet south of the northeast corner thereof, for the purposes of this description said east line is assumed to bear South; thence South 57 degrees 58 minutes 57 seconds West a distance of 570.26 feet; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radius of 500.00 feet and a central angle of 41 degrees 46 minutes 26 seconds; thence North 80 degrees 14 minutes 47 seconds West, tangent to said curve, a distance of202.31 feet to a point on the west line of said Lot 1 distance 1770100 feet southerly of the northwest corner thereof, said line there terminating. To be divided into properties to be described as; :J " PARCEL A: The north 330.00 feet of that part of the west 257.50 feet of the east 515.00 feet of Lot 1, Auditor's Subdivision Number 141, according to the recorded plat thereof, Anoka County, Minnesota, lying northerly of the following described line: Beginning at a point on the east line of said Lot 1 distant 1427.98 feet south of the northeast corner thereof, for the purposes of the description said east line is assumed to bear South; thence South 57 degrees 58 minutes 57 seconds West a distance of 570.26 feet; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radius of 500.00 feet and a central angle of 41 degrees 46 minutes 16 seconds; thence North 80 degrees 14 minutes 47 seconds West, tangent to said curve, a distance of202.31 feet to a point on the west line of said Lot 1 distance 1770.00 feet southerly of the northwest corner thereof, said line there terminating. PARCEL B: That part of the west 257.50 feet ofthe east 515.00 feet of Lot 1, Auditor's Subdivision 141, according to the recorded plat thereof, Anoka County, Minnesota, EXCEPT that north 350.00 feet thereof, lying northerly of the following described line: :) Beginning at a point on the east line of said Lot 1 distant 1427.98 feet south of the northeast corner thereof, for the purposes of this description said east line is assumed to bear South; thence South 57 degrees 58 minutes 57 seconds West a distance of 570.26 feet; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radius of 500.00 feet and a central angle of 41 degrees 46 minutes 16 seconds; thence North 80 degrees 14 minutes 447 seconds West, tangent to said curve, a distance of202.31 feet to a point on the west -4-- line of said Lot 1 distance 1770.00 feet southerly of the northwest comer thereof, said line there /-j terminating, \.~ / --. (~ C) WHEREAS, Bruce Carlson has requested approval of a lot split on behalf of Jerry Long to subdivide property pursuant to City Code Title 13 Chapter 1, located at 308 Andover Boulevard NW, and; WHEREAS, the lot split will require 3 variances to the City Code: 1) Variance to Lot Size Requirement in City Code Section 12-3-4 for 308 Andover Boulevard from 2.5 acres to 2.07 acres. 2) Variance to Lot Width Requirement in City Code Section 12-3-4 for 308 Andover Boulevard from 300 feet to 162.5 feet. 3) Variance to Lot Width Requirement in City Code Section 12-3-4 for the new lot to be created as a condition of this lot split from 300 feet to 257.77 feet. WHEREAS, the City Council finds that the special circumstances for the subject property are as follows: a) When development plans for this area move ahead and this area is rezoned to R-4 Single Family Urban, the lot at 308 Andover Boulevard will comply with requirements of the R-4 zoning district. b) The residual lot behind 308 Andover Boulevard is not intended to serve as a single- family lot, but instead is part of a larger development plan for a large area south of Andover Boulevard. WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code Title 13 Chapter I; WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover, and; WHEREAS, a public hearing was held pursuant to state statutes, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 1. Approval of variances: a. Variance to Lot Size Requirement in City Code Section 12-3-4 for 308 Andover Boulevard from 2.5 acres to 2.07 acres. b. Variance to Lot Width Requirement in City Code Section 12-3-4 for 308 Andover Boulevard from 300 feet to 162.5 feet. c. Variance to Lot Width Requirement in City Code Section 12-3-4 for the new lot to be created as a condition of this lot split from 300 feet to 257.77 feet. -~- CJ C) C_) 2. That the applicant shall prepare and submit to the city for approval an easement document indicating a ten-foot wide drainage and utility easement along the front, side, and rear property lines of Parcel A that will be dedicated to the City. 3. The 7.62-acre lot behind 264 Andover Boulevard and the 7.73-acre lot behind 308 Andover Boulevard shall be combined into one lot. 4. The applicant shall record the lot split with Anoka County. 5. The new deeds for the property shall contain the legal descriptions included in this resolution. 6. That the lot split be subject to a sunset clause as defined in City Code Title 13, Chapter 1. 7. Applicant shall submit payment for urban services in the amount of $11,207.38 for Parcel A. 8. The applicant shall provide 27 feet of a street, drainage and utility easement in favor of Anoka County to provide a total of 60 feet for the south half Andover Boulevard (CSAH 16) along the entire northern property line of the subject property. 9, Payment of Park and Trail fees shall be deferred until the time of plat. 10. The subject property shall be required to be rezoned to R-4 Single Family Residential Urban at the time of urban development. 11. The subject property shall be included in the preliminary and final plat for the adjoining properties in order to move the driveway off Andover Boulevard during the platting process. Adopted by the City Council of the City of Andover on this _ day of _ 2005. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria V olk, City Clerk --h - { z o ~ -i ::T "\ ~ ...,,0 2.3 3' et mo' :J:J g-~ 0.0 -< 00.: 0-'" "'a. 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"U"l NI') den QJr U)o _0 CIl S ~ ~ \ \ \ , .'-'j"'" / "\. j , . Motion by Jasper, seconded by Casey, to recommend to the City Council approval of Resolution No. _, approving the lot split subject to the conditions of the attached resolution changing paragraph seven would be clarified to indicate that the payment for urban services in the amount of $8,409.20 would be attributable only to Parcel A and to include paragraph eleven from staffs supplemental report and adding a clause to paragraph eleven stating, "... and with that platting process, driveway access to Parcel A will be redirected from Andover Boulevard." Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Mr. Cross stated that this item would be before the Council at the February 15,2005 City Council meeting. PUBLIC HEARING: LOT SPLIT (05-05) TO CREATE A RURAL RESIDENTIAL LOT AND RESIDUAL PARCEL AT 308 ANDOVER BOULEVARD NW. Mr. Cross explained this lot split is moving forward with the lots split at 264 Andover Boulevard. The applicant has applied for a lot split that will divide a 9.8-acre property into two Rural Residential lots. The existing house will remain on one of the lots. Mr. Cross discussed the staff report with the Commission. " ') \. .' Mr. Cross stated there was a typo in the staff report, on the third sentence of the discussion paragraph, it mentions the adjacent lot to the west and it should be the adjacent lot to the east. Motion by Casey, seconded by Holthus, to open the public hearing at 8: 13 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Mr. Jerry Hanlin stated the developer for Bill's Superette was grandfathered in at sometime with the land and the developer went in there and mowed the trees down and for a period of time after, there was no development on that land. What the developer wanted to do did not happen. Motion by Kirchoff, seconded by Casey, to close the public hearing at 8: 15 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. Motion by Jasper, seconded by Kirchoff, to recommend to the City Council approval of Resolution No. _, approving the lot split subject to the conditions of the attached resolution with the same changes as made in the previous item, specifically that Paragraph seven is clarified to indicate that the payment for urban services is attributable only to Parcel A and that paragraph eleven from the supplemental report be adopted with the clarifying included with regard to the driveway. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Vatne) vote. / -, \ '~_~I Mr. Bednarz stated that this item would be before the Council at the February 15, 2005 City Council meeting. o Q c t ~ !l i i IT ! ,~ w ~~ "', : I "'.. J I / I I I I I J .. I I I I 0 II I t "I '''''.. : I / I :: : / ... e '.. ! l l I :: J / ,,/ I " I I , I I I I I I '''... : .' 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C[-a 15'.... ~" - s.J g ~~i - ogg~s.n p '" . g ~< ~ - (1) g g Og<Q.t;::T~ g 81 g ~s: c: '< "1' .at~~~ P "1' -0 N~~ "1' -tN~~ P (\) 2 ~ c.c:: 8 ... l'l ~ a 0 .,---., u 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council ~ Jim Dickinson, City Administrator C Vicki Volk, City Clerk CC: FROM: SUBJECT: Schedule Board of Review DATE: February 15,2005 INTRODUCTION Anoka County has requested that Council schedule the Board of Review. DISCUSSION () The Board of Review can be held anytime between April 25, 2005 and May 20, 2005. Suggested dates are: Monday, April 25, 2005 Tuesday, April 26, 2005 Wednesday, April 27, 2005 Monday, May 2, 2005 Wednesday, May 4,2005 Monday, May 9, 2005 Wednesday, May 11,2005 Monday, May 16, 2005 ACTION REQUIRED The City Council is requested to schedule the Board of Review. Respectfully submitted, l[L' () r/;U f\ Vicki V olk '0 City Clerk @ o o o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: February 15,2005 INTRODUCTION @ The Council is requested to schedule an Economic Development Authority (EDA) meeting on March 1st at 6:00 pm. DISCUSSION Tentative agenda items for a March 1st EDA meeting have been identified as follows: 1. Presentation - Play Ventures of Minnesota 2. Review purchase agreements 3. Update Andover Station North Improvements 4. Other Business Other items may be added upon request. ACTION REOUIRED Schedule an EDA meeting for Tuesday, March 1, 2005 at 6:00 pm. o () o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule 2005 Council Goal Setting Workshop DATE: February 15,2005 INTRODUCTION The Council is requested to schedule a 2005 Council Goal Setting Workshop and provide direction to the Administrator on workshop format and content DISCUSSION Some suggested agenda items for the 2005 Goal Setting Workshop may include the following: 1. Council 2005-2006 Goals discussion 2. Develop 2006 Budget Guidelines 3. Other Business Other items may be added upon request. ACTION REQUIRED Schedule a 2005 Council Goal Setting Workshop; some suggested dates are Tuesday, March 220d or March 29th at 6:00 or 7:00 pm. o @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Community Center Advisory Board DATE: February 15,2005 INTRODUCTION The Council is requested to review the attached "Draft" Community Center Advisory Board By- Laws and provide Council input as to the acceptance. o DISCUSSION The "Business Plan" adopted in the early stages (attached) of the project implementation for the Andover/YMCA Community Center indicates that as part of the Partnership with the YMCA a basic principle will be that a five (5) member Community Center Advisory Board will be established by the City of Andover to oversee the facility and advise the City Council. Members will be appointed by the Andover City Council, which will include one (1) permanent seat for YMCA representation. The Council further reviewed the make up of the Community Center Advisory Board in July of 2005 (minutes attached) and expanded the number of members from five (5) to seven (7) members. The Board would consist of one (1) YMCA representative, one (1) hockey representative, one (1) City Council representative, one (1) community/business representative, one (1) Park Commission member and two (2) resident at-large members. Staff has gathered by-laws and board ordinances from various cities and school districts and has prepared a "draft" Community Center Advisory Board By-Laws document. It would be my intent to mail the by-laws to applicants to the Board, and submit to the Parks Commission and Hockey Association to recruit their member. ACTION REQUIRED The Council is requested to review the attached "Draft" Community Center Advisory Board By- Laws and provide input as to the acceptance/approval. o C) o o ANDOVERlYMCA COMMUNITY CENTER ADVISORY BOARD BY-LAWS 1.01 ESTABLISHMENT AND PURPOSE OF THE BOARD There is hereby created a Community Center Advisory Board, pursuant to authority given by Minnesota Statutes, and shall have the membership, responsibilities, and authority as set forth below. 1.02 MEMBERSHIP, APPOINTMENTS The Board shall be composed of seven (7) members, with members being appointed by the City Council. Members of the board shall be as follows: 1 representative from the Andover City Council; one (1) representative from the YMCA; one (1) representative from the Andover Youth Hockey Association; one (1) representati~om the Andover Park Commission; one (1) representative for Andover area Businesses~and two (2) at large members who shall be residents of the City of Andover0V~ancies shall be filled for the unexpired portion of a departing member's term by aCtion ri', City Council. 1.03 MEMBERSHIP. TERM OF APPOlNT~ ~ Y f ~"' The term member of each board member shall b6t~~e C}}~ars. Members shall serve until their successor is appointed and qualified. The e~ Council reserves the right to waive this rule. No member shall serve more than two sUccessj\'e terms or six (6) years, whichever is longer. Initial apPointme~~. ..~.ee. tl1 thr. ))'(3) three-year terms, three (3) two-year terms, and one (1) one-yfar te~/'7 1.03 OFFICERS n \\ The City Council shall aw6J.!1t a c~er~on fci~he Board. The Board will hold elections for the positions of~ic~~~ and secretary. They shall have duties as implied by their.t.itl~. . ". ~). ~..-? 1.04 MEE~ (/ All meetings of th~ard s 1 be held in conformance with the Minnesota Open Meeting Law. The Bo~'4.1hall hold regular montWy meetings at a time and place to be set by the Board, and such special meetings as may be called as deemed necessary by the Board Chairperson, Secretary, or the City Council. The Board shall keep and preserve accurate minutes of each meeting of the Board or any committee thereof and these minutes shall be kept on file in the City Clerk's office. The Board shall adopt rules of conduct for its meetings and the transaction of its business. A majority of members shall constitute a quorum for taking action. Each member shall have one vote. 1.05 AATTENDENCE Any Board Director who fails to attend three (3) consecutive monthly meetings, (without a valid excuse) of which notice was properly given, may be subject to expulsion from the Board upon notice of a meeting of the Board to consider same. The body that originally appointed that Director shall be notified when a person is not fulfilling hislher duties. An expulsion action requires a unanimous vote of the remaining members of the Board of @ Directors in attendance at said meeting. Any expulsion does not become effective until (--" accepted by the City Council. \._) 1.06 GENERAL POWERS AND RESPONSIBILITIES The Community Center Oversight Advisory Board is commissioned to: Promote year-round utilization of the Community Center complex by area residents and visitors. Oversee the orderly, efficient, and cost-effective operation of the facilities so as to generate a positive impact for the Andover area. Develop a sustaining dedicated capital improvement fund. Seek flexible and/or innovative solutions to current and long-range challenges. Provide guidance on how to best meet the community's current and future needs, situations, and population. _ ~ SPECIFIC POWERS AND RESPONSIBILlTIE~", Adopt rules for its meetings and the transaction ~ ~Sine~t.? Adopt policies governing the use of the Co fuuty Center facilitles. Develop and review with the City Counc~ hort al!d long term tGns and goals and appropriate strategies to accomplish The~~1s) Respond to general citizen reques.ts for service o~tssues.affecting use of the facilities by the public. ~ V Recommend an annual operat!.6g'lWdcatn.tal improVement budget to the City Council. \~~ Consistent with the ann... U~U.d dJget ap r.o. v.ed 14 the City Council, recommend user fees and charges for.tW C~unity 'enter complex and recommend method for the proper cOllecti~f. ssuucc~~fees fron~'a1( users and the proper deposit of said fees. 'V~ Recommend.contracts for. purchase of materials, supplies, equipment and services b ~/~C' ~doth""" it. em:een'Ye . Ity aD!~ .er~}i Ies. , . . . . Act In . adVISOry capacltyQo the CIty CounCIl m matters pertmmng to the . ....."'... h ... '1. u operatIOn Ol;>t e laCI ItleS. ", . 11 Make recommendatIOns for the staffing complement and overall performance expectations. y Oversee the proper ongoing security, upkeep, maintenance, and improvement of the Community Center facilities. Report to the City Council on the activities of the Community Center Advisory Board and at the Community Center Complex as the Board deems appropriate and upon request of the City Council. . Serve without compensation, but the board members may, within budgetary limitations, incur expenses that are deemed necessary and budgeted. . . . . . 1.07 . . . . C) . . . . . . . 1.08 PREPERATION OF PROGRAM AND BUDGET (-\ '-J The Community Center Advisory Board shall, based on input from staff, adopt a recommend comprehensive budget for the Community Center and present it to the City Finance Director no later than August 1 sl of each year for the subsequent year. The budget, as recommended by the Board and approved by the City Council, shall control @ the year's expenditures. The Board shall recommend divisions of responsibility between (~) private agencies, other public agencies, and the Board itself. The Board's programs shall '- _.J be described in terms of activities and supportive finances. 1.09 FINANCES OF THE BOARD The Community Center Advisory Board will have no taxing authority. The City Finance Department will serve as the Fiscal Agent for the Board and will provide montWy reporting to the Board. An audit of funds shall be made annually and be made in conjunction with the finds of the City. 1.10 EFFECTIVE DATE C) TIll, frnmowo,k ,mill beoomo ojfoctivo opon tho appomtm"'t~-:ffi,ge... Roan! by tho AndovcrCityCoundl. / ~ <; 'g' '~ (7 .~ " Jl' (-~., 1 '-J Q) r"', , ' " / City of AndoverlYMCA Community Center City of Andover 1685 Crosstown Boulevard Andover, Minnesota 55304 763,767.5100 Dired 763.755.5100 Main 763.755.8923 Fax YMCA of Melroporrtan Minneapolis 30 South Ninth Street 612.371.8713 Direct Minneapolis, MN 55402 812.371.8716 Fax Business Plan r:--a ...1..:::_ . , ~ , , \j -1.-=';--- - r, I I ".J .... ',", '0.... ,.,,,.., FIRST FLOOR PLAN I'fii:\ ANDOVER I YMCA COMMUNITY CENTER - -:=~ \[Y @ o TABLE OF CONTENTS Executive Summary' 1 Facility VISion 1 Key Project Elements 2 CapitllI Campaign 2 Campaign Goal 3 Keys To Suaess 3 Marketing Assumptions 3 Publk - Private Partnership 4 The Partnership 5 Operating Framework 6 Governance Model 7 Financing Assumptions 7 Construction Costs 7 o Operating Revenues 7 Project Status and ContDd Persons 8 /" U , This downent is !he poperty cI!he City cI Andover. Information CXlIIIained wilhin is subject to change and should be oonfirmed wi1h the Office cI the City AdmInIstrator. This downent has not been approved by the Andover City CouncIl and oonsequenlly should be viewed as a dra1l cIoc:lmert, subjeclto change. (DRAFT VERSION 6-25-03) 2 CD o o o Project _ 2003 Business Plan Andover-YMCA Community Center Business Plan The Place to Be... Executive Summary Creating a community-gathering place where families, adults of all ages, and young people can enjoy participating in a wide array of popular sports, family-oriented "fun" and communily-based social and educational activities. These activities include, but are not limited to, hockey at aD levels of competition, figure skating, basketball, volleyball, jogging, running, soccer, leisure pool activities, swimming, family healthy activities in a leaming environment appropriate to meeting the active life-styles Df our customers. The facility will be a place for community groups to meet from neighborhood associations to the boy scouts and gir1 scouts. The construction of this new 140,000 sq. fl public facility is a cooperative partnership between the City of Andover and the YMCA of Greater Minneapolis. Key facility elements that will be housed include an Ice Arena capable of seating BOO spectators, a climate controlled Fieldhouse, an Aquatic Center, a Fitness Center and other spaces that will support famDy and community based activities. Construction of the facility is scheduled to begin in earty 2004, with the Ice Arena scheduled to open in October 2004. The remainder of the facility is scheduled to open in late summer 2005. Facility VISion A community facility strategically located at the City's government campus site Readily accessible to all age groups in a safe and supervised environment Designed to provide a wide range of recreational, athletic, and community-based learning programs A Collaborative effort between the City and PrivateINon-Profit Entities, the School District, Business and Resident Interest groups DRAFT~ 1 (t) u Key Project Bements A fieldhouse\gymnasium with an integrated indoor runninglwalking track, weight room, and aerobics/fitness area An indoor pooVaquatics center a multi-lane leisure pool, a water slide, and shallow swim area for young users An ice arena with seating capacity for 800 spectators, with male and female locker rooms Community-wide programming proactive crime prevention activities for city youth i.e. night basketball, youth counseling, law enforcement presence. Community meeting rooms for public. and private use, offer daycare for visiting members. A concession and commons area, staff offices, reception and lobby area. Capital Campaign , o Giving is a well-established tradition in the United States. Americans generously give to help others. The spirit of giving, or phOanthropy, is driven by the desire to make their community a better place to live. This was again demonstratelI in 2002 when individuals, Foundations and corporations gave over $240 billion to religious, educational, social services, community, and arts organizations. Giving to help others is part of what it means to be a U.S. citizen. . The City of Andover has hired a professional phOanthropic finn, Saterbak and Associates, to organize and coordinate a community fund raising effort. Their mission statement behind phOanthropic giving is to "transfonn communities and organizations by awakening and renewing the philanthropic spirit" through the empowennent of volunteers, utilization time-tested models, and respond creatively to specific client challenges through the services of skilled, experienced and ethical professionals. People give in a variety of ways. The most common form is when they give annually to a favorite charily. Their gift is used to provide ongoing programs and services to the community. Another way they give is to fund a specific building project, developed in response to community needs. The process to raise funds for a specific facility is traditionally referred to as a Capital Campaign. A Capital Campaign is an organized project led by community volunteers. The project is implemented through Task Forces, which are created tD: . Identify and recruit the appropriate Campaign General Chair and other leaders . Write a Case for SUpport that articulates the need to support the project . Identify lists of prospective donors . Develop and implement a communications plan to educate the community about the project o As the Task Forces Complete their work, community members are enrolled to support the project. The Campaign General Chair recruits additional leaders to begin the gift solicitation process. DRAFT~ 2 G) o The Andover City Council initiated the Capital Campaign process in January of 2003 by hiring Saterbak & Associate to provide campaign counsel. Saterbak and Associates, by using time-tested models, have facilitated the recruitment of over 50 community volunteers in the capital campaign process. As Campaign leaders recruit additional people to make gift requests, that number will grow to over 150 community volunteers. As the Campaign process continues the Andover community will be transformed through the awakening and renewing of the spirit of gMng or philanthropy. Volunteers will be empowered as they work to make Andover a better place to live. Campaign Goal The Andover City CouncR has authorized this effort, which is anticipated to raise between $3-$4 million of the $16.5 million needed to make this facility a reality. Committee structures, consisting of resident volunteers have been organized and are working to address the wide range of giving considerations. Mr. Tony Howard, a respected residential and commercial builder, active as both a leader and participant in a wide variety of youth sports associations, and a leader in the business community has been appointed by the City Council as Campaign Chair to lead this volunteer citizen effort. To find out more about this effort, please visit www.andovercc.orQ. Keys To Success (J 1. A Commitment to Efficiency, Cost Management and Providing High Quality Services and unparalleled service to our customers will be key to the success of the Community Center. 2. Aggressive Sales, Marketing and Promotion of the faCIlity will be key to meeting financial self-sufficiency goals and minimizing annl,Jal public subsidies. 3. Opportunities to expand the breadth of sports offerings in the market area will be central to the City Councirs policy goal of maximizing self-sustaining cash flow generation and minimizing annual public subsidies. 4. OUr goal is not tD compete with local businesses, but to complement existing business services and provide opportunities for business partnerships that enhance and elevate our respective roles in the market area. 5. Providing customer service excellence to users of the facility that is timely, responsive, helpful and friendly to ensure repeat business with our customers. The success of this goal will be dependent' upDn the proper staffing of the' facility, the expertise of key management staff and training of key personnel to achieve financial self-sufficiency goals. Establishing exceDent pub6c relations with Ihe communi1y-al-large, key business leaders, chambers of cxmmerce, alhletic associations, Ihe lInoka-Hennepin School Disbicl and other youlh based organizations is fundamental 10 Ihe sua::ess of !he facility. Marketing Assumptions o As one of the fastest growing cities in the metropolitan area with a rapidly expanding student population resulting in one new high school, one middle school, three elementary schools and one private school, the City of Andover has ideal demographics to successfully support a Community Center. DRAFT~ 3 @ C) The City of Andover and the YMCA of Greater Minneapolis conducted separate research and marketing efforts to determine the level of support and interest this type of facility would have not only in Andover but in surrounding communities. The fllT11 of Decision Resources, Inc. conducted a community survey for the City, which was used by the CounCil to gauge the level of interest in a community center and identify the most favored elements. The YMCA hired the firm of Anderson-Niebuhr to Conduct a market survey of the Andover market area and based on the results of that market analysis expressed strong support for a collaborative partnership with the City. The YMCA remarked that market survey results were the "besr numbers they have seen in 15 years of performing market surveys and summed up their position by concluding this was a "home run" in terms of community support for a YMCA in Andover. l) Key demographic and marketing factors that support the construction of a Community Center include: . 2000 Census indicates that 36% of Andover's population is between 1 and 19 years old, with a median age of 31.9 years old. . Andover is one of the top 10 communities with the largest net population gains between 1990 - 2000 (Metropolitan Council). . Limited year round community facilities to support youth, adult and senior programming activities. . 64% of Households have lived in Andover less than 10 years, with 42% of the sample population between the ages of 35-44 years old. (2001 City Survey) . Average Response indicated Taxpayer Support of approximately $42.00 per household for Annual Levy . Households surveyed had the following family breakdowns: o 9% under the age of 6 years old .. 33% between the ages of 6 and 10 years old 30% had children age 11 to 15 years old o 17% had chUdren age 16 to 18 years old . 73% of households surveyed favored the concept of constructing a Community Center Favored Components: o Fieldhouse (8%)/Gymnasium (8%) o Indoor Pool (17%)/ Aquatic Center (1 0%) o Ice Arena (8%) o Exercise/Weight Room (5%)/Track (2%) o 57% favored a Combination of PrivatelPublic Funding for Operations. o 37% favored Financial Self-Sufficiency. . Features wanted most included an indoor water park, cardiovascular machines, walking/running track, sauna, whirlpool and youth activities . 93% of aU respondents believed that a YMCA would have a positive impact on Andover, and most wanted a YMCA in Andover . 84% indicated they were either very or somewhat familiar with the YMCA . 91 % believe that a YMCA is a place for families to go . 87% believe that a YMCA is a place to go for adult physical fitness . 86% believe that the YMCA offers a safe environment . 85% believe that the YMCA offers a variety of programming for everyone Public - Private Partnership o YMCA GOALS Available for Everyonel Everyone is Welcome at the "Y" and financial assistance is provided to make sure that no one is prevented access to YMCA membership or programs. DRAFT ll-25-O3 4 @ C) Building Lives-spirit, mind and body! Develop the total person through programs ranging from fitness classes to swim lessons, childcare to teen activities and leadership development, senior events to camping and much more. Strengthen kids, families and communities. Core Valuesl Caring, Honesty, Respect. and Responsibility. Making the Ya safe, fun and welcoming place for people of aU ages and backgrounds, making a positive impact in lives and communities. The Partnership The City of Andover began partnership discussions with the YMCA of Greater Minneapolis in the fall of 2002. Since that time both organizations have adopted joint resolutions articulating key principles Df partnership cooperation. This framework for cooperation is based on the following principles: C) 1) That the YMCA and the City of Andover shall establish a partnership for the purpose of developing, constructing and managing a community center to be located in the City of Andover; 2) That the design, development, construction and operation of such facllity be based on the following principles and values: a. That the facility be constructed in a cost-effective, aesthetically pleasing and attractive manner consistent with values that incorporate high quality workmanship, durability of design and material, a reasonable level of attractiveness, usabnity and efficiency; b. That the facility design team will indude staff representation from the YMCA to consider YMCA operational needs and incorporate appropriate design charaderistics; c. Sound financial principles based on user fees, capital campaign fundraising, and other sources of funding deemed appropriate to support the construction and operation of the facility; d. That the operation of the facnity be conducted in a business-like manner with the intent of supporting facility operations primanly through public and private use, with minimal public subsidy; e. Partnership principles will be based on a commitment of mutual respect, open communication and appreciation in the meeting the needs of both the City of Andover and the YMCA of Metropolitan Minneapolis; and f. That the YMCA's facility lease commitment shall be dependent on meeting established fundraising targets prior to construction beginning on the facility 3) That, within available resources, the YMCA will ende;avor to accommodate all who wish to participate in YMCA programs and services. 4) That no one will be denied access to YMCA programs or services based solely on an inability to pay. 5) That the YMCA and the City of Andover will develop a special membership incentive for residents of the City of Andover. 6) That the City of Andover will underwrite the capital costs of the entire facility, with the YMCA agreeing to a lease period sufficient to cover the period of debt repayment underwriting the construction of the facility. The City and YMCA will negotiate the terms and conditions of the lease agreement separately regarding issues of mutual concern. 7) That the City of Andover and YMCA will jointly direct and manage all functions and services provided in the facility through a separate joint use agreement; 8) . That a Community Board, appointed as outlined in YMCA Bylaws and Constitution, will be developed to support YMCA activities; 9) That the City of Andover and the YMCA will jointly participate in a Capital Campaign fundraising effort in which the name of the YMCA can be used to sorlCit funding for the facility. 10) That a five (5) member Community Center Advisory Board will be established by the City of Andover to oversee the facility and advise the City Council. Members will be appointed by the Andover City Counesl, which wm indude (1) one permanent seat for YMCA representation. o ORAFT~ 5 @ o Operating Framework . The YMCA will operate and manage the aquatic center, fitneSs center, child's gym and childwatch programs. The City of Andover will operate and manage the Ice Arena, Fieldhouse, Community Room and Concessions. An Ice Arena manager will be responsible for the operation and management of all related Ice Arena activities induding: > hiring of seasonal employees to assist in the operation and maintenance of the Ice Arena > scheduling and programming ice time with user groups; > organizing and scheduling tDumament play; > serving as a contact person with the public, the local hockey association and school district; > addressing day-to-day operational issues. :,-') '_J The Ice Arena Manager may also oversee limited operational and maintenance issues associated with the Fieldhouse and Concession, however, position responsibilities will need to be balanced and prioritized to meet the needs and demands of overseeing Ice Arena operations as the primary consideration. Ensuring customer service excellence in meeting the needs of Ice Arena users will be the first order of business for the Ice Arena Manager. As the Ice Arena is scheduled to open in October 2004, the City will have this position fdled no later than the end of June 2004, with the assistant staffing positions filled no later than the beginning of September 2004. Seasonal help will need to be hired in mid-September. With respect to ensuring a financially self-sufficient business model, the City will also need to consider a manageriaJ position, supported by administrative/programming staff. The manageriaJ position WDuld assume the following responsibilities: o 1. Coordinate the marketing and promotion of the overall facility with special attention on the field house and ice arena; Aggressively develop marketing strategies and promotional opportunities to raise the profile of the facility in the surrounding market area with the goal of generating advertising revenues. 2. Oversee business management operations with respect tD: a. concession and vending sales and profit and loss responsibilities; b. manage/generate space rental income opportunities, c. cultivate business relationships in the Andover market through local Chambers of Commerce, Rotary Clubs and other business forums d. book future sporting and community events e. explore potential other programming uses of City operated spaces for income generating possibilities. 3. Serve as a daily contact point with the pubrlC, interested user groups and YMCA operations staff to: a. coordinate use of shared space; b. respond to public inquiries for space rental opportunities, c. conduct facility tours to potential customers; and d. develop marketing strategies through printed materials. 4. Oversee the programming and scheduling of recreationaVsportingltoumament events in the fieldhouse. 5. Work through and oversee the day-to-day operational needs of the facility induding responding to user requests and complaints, oversee contracted janitorial services, manage business operations in accordance with approved policies, and coordinate grounds maintenance. DRAFT 8-2!Hl3 6 @ / , (-) C) I'~ U 6. Could also oversee and assume management responsibilities for budgeting. staffing and planning responsibilities for the Parks Department that would indude capital improvements to and maintenance responsibilities for parks, playgrounds, and trails; pursue grants and other funding opportunities. 7. Develop an annual operating budget and capital improvement program similar to other City departments, as recommended by Community Center Advisory Board (CCAB) (see section below) and approved by the City Council. 8. Oversee and ensure that the facility's business plan model is being complied with to minimize annual public subsidies and generate positive cash flow. 9. Serve as a department director within normal organizational channels and protocols and serve as a staff liaison to the Parks Commission (CCAB). 10. Upfront capitalization of StaffUlg costs would be underwritten through initial capital bond proceeds. Governance Model The City Council has discussed the creation of a citizen board that would oversee facility operations from a policy-setting perspective, subject to the final approval of the goveming body. No decisions have been made regarding the composition of this advisory body. It is contemplated that a five-member board would indude four community representatives and (1) YMCA seat, appointed by and responsible to the City CounciL The remaining seats could be filled by interested citizens similar:lo-other....City commissions, or could indude a rotating position for (1) athletic association representative, (1) Park and Recreation- COirimiSsioopOsitlon, (f) Council represenlBtiVe;:-aiia -{1} citY staff member or some other combinatiOn of representation. This board would have the authority to -~" -.' i: adopt policies affecting Community Center operations iI. respond to general citizen requests or service issues affecting use of the facility by the public, and iii. recommend an annual operating and capital improvement budgel Financing Assumptions Construction Costs }> Capital Campaign to help underwrite debt service costs directly associated with facility building costs }> CounCil has designated $500,000 in Park Dedication Fees to help underwrite upfront Building Costs }> Lease Revenue Bonds will be issued tD underwrite capital construction costs }> Tenant Lease will underwrite debt service directly attributable to capital space occupied by . the YMCA operating Revenues }> User Fees to PrimarDy Support Ice Arena and Fieldhouse space rental }> YMCA will be financially responsible for the operation of Aquatic Center /Fitness Center }> AdvertisinglFacility Rental revenue }> Concession Proceeds }> Miscellaneous Program/Space Rental Revenues }> School District Hockey Program }> Athletic Association Use of Facility ~ Limited City Tax Subsidy DRAFT~ 7 @ /~, "--) C) r, U Property Tax Impacts Taxable Market Value Annual Tax ImDact $150,000 $24.69 $200,000 $39.51 $250,000 $49.39 $300,000 $59.26 $350,000 $69.14 $400,000 $79.02 Tax impact calcula60ns based on a 30 year bond issue asstITling CJITllIlt project cost aI1ocalions between the City and YMCA and an annual lax levy of $321.675. Project Status and Contact Persons The AndoverNMCA Community Center is in the design stage of construction. The City Council approved the schematic design of the facility on Tuesday, August 19, 2003, and authorized the architect to begin the design-development phase of the project. The firm of Rozeboom Miller Architects under the leadership of Principle Ted Rozeboom (612-332- 2110) is leading the design and engineering efforts. The firm of RJM Construction is leading the project's construction management efforts under the leadership of Craig Kronholm (763-383-7606). The Andover City Council is under the leadership of the Honorable Mayor Mike Gamache and City Council Members Don Jacobson, Mike Knight, Ken Orttel and Julie Trude. Key City staff persons involved in the project are John Erar, City Administrator (763-767-5100) and Jim Dickinson, Director of Finance (763-767-5110). The YMCA of Greater Minneapolis contact person is Mr. Harold Mezille, Chief Executive Office and President at 612-371-8713 or Mr. Phil Nyvall, General Manager Properties and Facilities at 612-371- 8727. DRAFT~ 8 @ r'~ \ j :~) "'- r-' . . \..~j ~ Special Andover City Council Workshop Meeting Minutes - July 27, 2004 Page 9 ffis working with the arch it on the sound system. He stated that which will be install once the project is completed. He noted ger, is currently working on all these issues. Councilmember Jacobson asked about the currently have $800,000 in commitments. the near future. Mr. Dickinson stated that the plans ovide designated are for lockers and team rooms and noted that a discrepancy has been disc ered in the plans. He indica the plans prepared by the architect provide a larger area for the 001 district than the constructio shows] ,300 square feet w . e another area shows 2,400 square feet. . Tom Durand has stated he believes the smaller ar is the area designated for the school distn difference between t two spaces. Mr. Dickinson s ed the school district has stated they are not willing to pay mor . He will try to determine wh e the miscommunication occurred. The City will have to determine ether the hockey boo er club will be willing to pay an additional $]5,000 per year for the addition ace. He advis that Brian Recker was able to document that the school district was in fact given smalle pace in the original plans. C ncil consensus was to direct staff to instruct the school district that they will be given the smaller pace for no additional fee and to determine if the hockey booster club is willing to pay for the additional space. COMMUNITY CENTER OVERSIGHT ADVISORY BOARD Mr. Dickinson stated the Business Plan for the Andover/YMCA Community center calls for a five member Community Center Advisory Board and staff is requesting the Council provide direction to staff on recruitment of members. He indicated the advisory board would oversee facility operations from a policy-setting perspective, subject to the final approval of the governing body. It is contemplated that the board would include community representatives and one YMCA seat appointed by and responsible to the City Council. There was discussion regarding the role of the Advisory Board. CB "" '\ \.j /- '\ \ . '_./ ,- ", ..~) Special Andover City Council Workshop Meeting Minutes - July 27, 2004 Page 10 Council consensus was to have 7 persons appointed by the City Council to serve on the Community Center Advisory Board, consisting of I YMCA representative, I hockey representative, 1 City Council representative, I community/business representative, 2 at-large members, and I park board representative. Council consensus was to stagger the terms of advisory board members, with the City Council representative rotating on the Advisory Board, and the Chairperson would be appointed by the Advisory Board. The Advisory Board would meet as needed. Mr. Dickinson stated that governance ofthe Advisory Board would be modeled after the National Sports Center, all sub'ect to Ci Council approval. Future Council Workshop Date Mr. Dic . son requested input from the Council on dates for a workshop in Augu e reiterated that Mike ir would like to take the Council on a tour of The Lakes in Blaine well as show the Council his p for the Rural Reserve. In addition, he stated the Council h umerous outstanding issues to addre rior to its September meeting, including the budg As a result, it would be helpful to hold tw workshop meetings in August. Council consensus was schedule the tour of The Lakes' laine and a city tour on Tuesday, August 24, 2004 at 6:00 p. .; an additional workshop t ISCUSS outstanding issues, including the budget, will be held on Tues , August 31, 2004 :00 p.m. B. National Night Out Mr. Neumeister advised he has receive d that there are currently 39 National Night Out parties scheduled in the city. He indic that e city has purchased pencils and pens for the councilmembers to hand out at t parties. Sta will prepare a map showing the locations of the parties and asked if each cou member could att as many parties as possible. Mayor Gamache stated up to 5 parties. o with each councilmember and attend Mr. Neumeiste equested that the councilmembers plan to arrive City Hall at 5:30 p.m. Maps will be avail Ie of the various party locations the afternoon of Augu 3rd. Mr. D' 'nson advised that the Big Lake Police Department typically host National Night Out eve that includes a canine demonstration and fire truck demonstrations. He s d it is a very well ended event in Big Lake and Andover could consider hosting this type of event of the Community Center is complete. C. Potential Project/Equipment Purchase @ (-, ',- _ J -.... I . . . \..J II-~, :, ) @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: February 15,2005 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Community Center Construction Update 2. AdministrationlFinance Updates 3. Improvement Project Updates 4. Development Activity Updates 5. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notifY me so an adequate update can be made. o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for February 15, 2005 City Council Meeting DATE: February 15,2005 The City Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Items Under Consent Items Item #16a. - Approve No Parking Resolution/02/33/Andover Station North (Supplemental)- Engineering ~ ~ (I{,~ () 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator TO: Mayor and Council Members FROM: David D. Berkowitz, City Engineer SUBJECT: Approve No Parking Resolutionl02-33/Andover Station North (Supplemental)- Engineering DATE: February 15, 2005 INTRODUCTION This item is in regard to approving a resolution designating No Parking on both sides of Jay Street NW from Bunker Lake Boulevard NW to Hanson Boulevard NW for Project 02-33, Andover 8 Station North. DISCUSSION A no parking resolution is required on both sides of Jay Street NW to meet State Aid requirements. This resolution will be submitted to State Aid for project and plan approval. ACTION REQUIRED The City Council is requested to approve the attached resolution designating No Parking on both sides of Jay Street NW from Bunker Lake Boulevard NW to Hanson Boulevard NW for Project 02- 33, Andover Station North. Respectfully submitted, David D. Berkowitz CJ~Q. ~ Attachment: Resolution .-, o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ALONG BOTH SIDES OF JAY STREET NW FROM BUNKER LAKE BOULEVARD NW TO HANSON BOULEVARD NW FOR PROJECT 02-33, ANDOVER STATION NORTH. WHEREAS, no parking will be allowed along both sides of Jay Street NW from Bunker Lake Boulevard NW to Hanson Boulevard NW; and WHEREAS, no parking will be allowed along Jay Street NW from Bunker Lake Boulevard NW to Hanson Boulevard NW. ~J NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate the no parking zone. Adopted by the City Council of the City of Andover this 15th day of February 2005. ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~ .0:-:: f':;: ".n::;"'I .t~ ,_ oJ _~ .... ~__ U tyJ'J' ~ \10; FES 1 5 2005 J <;J r~ ~ IS-- d CJ i) S-- CITY OF N>!OOVER / ~ ~~/ .1DI~~~~ ~~~ Z; ~ PUBLIC MEfTlNG .--.~ National Pollutant Discharge Elimination System (NPDES) Project 05-1 d--. D The meeting will be held during the City Council meeting at 7:00 p.m. Tuesday; February 15, 2005 at Andover City Hall in the Council Chambers. ~ Overall Summa!)' ~d ~ ~ t:\ .--i ~ The City of Andover is required {J \ - . ~ to comply with storm water runoff regulations set forth by the Minnesota ~ ~ P -I\;L Pollution Control Agency (MPCA). There {' {J ---- - ~ ~ is a General Permit, which authorizes the . '-., ~ y ~ City to discharge storm water into water ~ ~ ~ I .-fj- bodies as long as it respects the guidelines .... . . ~ ' ~:) ~ of the permit. The City accomplishes this by operating a program satisfying ~\ \ r:J /) /) /J Ii (.'S' J ) p pp __ "'- J series of Best Management Practices ~ W -, "C-V (BMP's) intending to help improve the quality of storm water runoff. These are ) found in the City's Storm Water Pollution Prevention Program (SWPPP). ~ The public will have an opportunity d- :;;; to make oral and/or written comments . ,.... n () ~ on the City's status of compliance with ~ permit conditions and adequacy of the r\ City's SWPPP. Written comments may be submitted to the City's Natural Resources ~ Technician prior to or at the meeting. To . purchase a copy of the City's SWPPP or to review it at any time, contact Andover gt H~;\NDOVER 1....-. A 1'-..' \f ~i1 Victoria Volk _ City Clerk ~ U v '-"" t.---" abcdefghijklmnopqrstuvwxyz .:::- Published in Anoka County Union ,,"." '<'""' ' * ~,J\CVW' iL, D IV K, L ~ ~~~:k~ ~ ~ ~d l' '-1~a ~ ({2/ru-v~ ~~' ~~}0~ . ~bMv/1)~'\. ~j ; , ~ ~ ~~ /f::t ~)LLd ~~ Ai ~ .'rw( ~~~"d &~19Jv, .~;f ~ r~ J~ :J.lt f!> $f '. ) - / OnglMl DATE February 15, 2005 ITEMS GIVEN TO THE CITY COUNCIL ~ January 2005 Monthly Building Report ~ TFYR NEWS! ,', '-.-I PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. o THANK YOU. G:\DATA\STAFF\RHONDAAIAGENDA\CC L1ST.doc /') ,~ CITY OF ANDOVER . . 2005 Monthl" Buildin!! Report I I I I TO: Mayor and City Council FROM: Don Olson JANUARY BUILDING PERMITS PermitIPlan Tax Total Valuation 9 Residential $ 19,728.43 $ 744.65 $ 20,473.08 $ 1,489,305.00 Single Family 8 17,626.74 . 669.65 18,296.39 1,339,305.00 Septic I 2,101.69 75.00 2,176.69 150,000.00 Townhome - - - - - I Additions 762.22 16.00 778.22 32,000.00 - Garnges - - - - 11 Basement Finishes 1,100.00 5.50 1,105.50 - - Commercial Building - - - - . Pole Bldgs/Barns - - - - - Sheds I - - - - - Swimming Pools - - - - - Chimney/Stove/Fireplace - - - - 2 Structural Changes 922.68 17.70 940.38 35,396.00 - Porches - - - - I Decks 64.85 0.60 65.45 1,200.00 - Gazebos - - - - - Repair Fire Damage .- . - - - - Re-Roof - - - - 2 Siding 100.00 1.00 101.00 - I Other 116.85 2.70 119.55 5,400.00 2 Commercial Plumbing 639.70 10.87 650.57 21,749.00 2 Commercial Heating 286.20 4.36 290.56 8,715.00 I Commercial Fire Sprinkler 25.00 1.00 26.00 2,000.00 - Commercial Utilities . - - - - Commercial Grading - - - - 32 Total Building Pennits $ 23,745.93 $ 804.38 $ 24,550.31 $ 1,595,765.00 PERMITS PermitIPlan Tax Total Fees Collected 32 Building Pennits $ 23,745.93 $ 804.38 $ 24,550.31 - Ag Building - - - - Curl> Cut - - - I Demolition 100.00 - 100.00 - Fire Pennits - . . - Footing . - - - - Renewal - - - - Moving - - . 40 Heating 2,220.00 20.00 2,240.00 16 Gas Fireplaces 850.00 8.00 858.00 32 Plumbing 2,580.00 16.00 2,596.00 80 Pumping 1,200.00 - 1,200.00 - Septic New - - - - Septic Repair - - - - Sewer Hook-Up - - - 8 Water Meter 400.00 - 400.00 - Sewer Change OverlRepair - - - - Water Change Over - - - 8 Sac Retainage Fee 116.00 - 116.00 8 Sewer Admin. Fee 120.00 - 120.00 9 Certificate of Occupancy 90.00 - 90.00 9 License Verification Fee 45.00 - 45.00 - Reinspection Fee - - - 47 Contractor License 2,350.00 - 2,350.00 - Rental License - - - . Health Authority - - - - 290 TOTALS $ 33,816.93 $ 848.38 $ 34,665.31 Total Number of Homes YTD 2005 9 Total Number of Homes YTD 2004 9 Total Valuation YTD I 2005 $ 1,595,765.00 Total Valuation YTD I 2004 $ 1,715,800.00 Total Building Department Revenne YTD 2005 $ 33,816.93 Total Building Department Revenue YTD 2004 $ 36,692.52 ( 1 \.J .,' \ \0