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Home My WebLink AboutWK February 8, 2005 F--""'\, , j ( '~ , I -' ,r---"" , ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CJ.ANDOVER.MN.US City Council Workshop Tuesday, February 8, 2005 Public Works Facility Conference Room 1. Call to Order-7:00 p.m. 2. Discuss Future Development of Public Works. 3. Discuss Public Works Facility Management Issues. 4. Discuss 2004 Yearly Report and Updates. 5. Other Business 6. Adjournment / " '0 u ::J ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers 0.1 JOn Dido",oo, City Adnllnistrn~ Frank Stone, Public Works Superintendent CC: FROM: SUBJECT: Discuss Future Developrnent of Public Works DATE: February 8, 2005 After a tour of the Public Works Facilities, Public Works would like to discuss with the Council space and facility needs. The following lists the main points of discussion: 1. Salt storage building - 12,000 sq. ft. 2. Relocation of fuel station with canopy 3. New elevated two million gallon water storage tank 4. New vehicle storage garage 5. Contaminated sand dumping station Attached is a listing of projects identified in the 2005-2009 CIP that will be referred to throughout the evening. Attachments - CIP sheets Capital Plan / "- <) City of Andover, MN PROJECfS BY DEPARTMENT 2005 thru 2009 Department Project# Priority 2005 2006 2007 2008 2009 Total "PS Facility Management Carpet Replacement 2- 05-1194~1 2 10,000 10,000 10,000 10,000 40,000 Surface Seal all Brick Structures 3 05-41940.Q2 25,000 35,000 60,000 City Hall Improvements If 05-41940.Q3 175,000 175,000 Public Works Remodeling ,- 05-1196~1 2 150,000 150,000 Fire Sl #1 Storage Building for Generator l,o 064195~1 2 15,000 15,000 Building A - Seal Floor "7 0641960.Q1 24,500 25,000 49,500 Cold Storage Bid-Waterproof Walls eo 064196~2 8,000 8,000 Mezzanine Area - Building A q 0641960.Q3 2 34,000 34,000 Fire Sl #2 Addition and Par1<ing Lot Improv. ,0 07-41950.Q1 2 450,000 450,000 Land Purt:hase I( 08-41960.Q1 515,217 515,217 ~J Facility Management Total 360,000 91,500 460,000 585,217 1,496,717 GRAND TOTAL 360,000 91,500 460,000 585,217 1,496,717 C) o Capital Plan /_" City of Andover, MN \_-'" Project # 05-41940-01 2005 thru 2009 Type Useful Life Category Improvement 10 Years Improvements Priority Contact Department 2 - Medium PW Superintendent Facility Management Project Name Carpet Replacement Description This item calls for the replacement of carpet in appropriate areas of all City buildings where deemed necessary. An annual review of all carpeted areas will be done to determine the order of replacement. Justification I The buildings get a lot of use and, despite the appropriate cleaning and maintenance. the carpeted area will need to be replaced. Expenditures 2005 2006 2007 2008 2009 Total Facility Maintenance 10,000 10,000 10,000 10,000 40,000 Total 10,000 10,000 10,000 10,000 40,000 r ') \J Funding Sources 2005 2006 2007 2008 2009 Total Capital Projects Levy 10,000 10,000 General Fund 10,000 10,000 10,000 30,000 Total 10,000 10,000 10,000 10,000 40,000 Operational Impact/Other I The carpet replacement will be needed in order to keep the buildings in good repair. Due to heavy use, it is anticipated that all carpeted area will need to be replaced. C) (j;) Capital Plan City of Andover, MN /" . '-~ Project# 05-41940-02 Project Name Surface Seal all Brick Structures 2005 thru 2009 Type Useful Life Category Improvement 5 years Facility Management Priority Contact Department I-High PW Superintendent Facility Management Description A surface sealing application would be initiated for all brick and/or block municipal buildings. The buildings include: City Hall, Public Works, Fire Station # I & #2, Sunshine Park Building, and all utility department buildings such as the pumphouses and treatment facility. Justification This is a necessary maintenance item to ensure the long term integrity of the municipal buildings. Expenditures Facility Maintenance 2005 25,000 25,000 2006 2007 2008 35,000 35,000 2009 Total 60,000 60,000 Total ~J Funding Sources 2005 2006 2007 2008 2009 Total Capital Projects Levy 18,000 24,000 42,000 Sanitary Sewer Fund 2,500 3,500 6,000 Water Fund 4,500 7,500 12,000 Total 25,000 35,000 60,000 Operational Impact/Other I This will reduce the amount of long tenn maiotenance and repair to the municipal buildings. ,~) (J) , Capital Plan " City of Andover, MN Project # 05-41940-03 Project Name City Hall Improvements 2005 thru 2009 Type Useful Life Category Improvement 15-20 Years Improvements Priority Contact Department I-High PW Superintendent Facility Management Description Remove the existing heat pumps and install nine rooftop units and connect them to the existing supply ducl. Also, secure the front reception area, improve building accessibility and improve the overall security of the building. Justification I The existing HV AC system that serves the council chambers and adjacent office areas is served by ground source heat pumps. Replacing the existing heat pumps would relieve a lot of problems we are currently having with the HV AC system. With the increase of people coming to City HaIl throughout the day and in the evenings, having a more accessible and secure building for city staff and the public is becoming an issue. Expenditures Equipment 2005 175,000 175,000 2006 2007 2008 2009 Total 175,000 175,000 Total r , \.-.-J Funding Sources G.O. Bond 2005 175,000 175,000 2006 2007 2008 2009 Total 175,000 175,000 Total I ""'rn',,'" ..._Oth" CJ @ Capital Plan /' City of Andover, MN '-..../ Project # 05-41960-01 Project Name Public Works Remodeling 2005 thru 2009 Type Useful Life Category Improvement JOYean; Facility Management Priority Contact Department 2 - Medium PW Superintendent Facility Management Description This is the remodeling of the old fire station area after they have moved to the new fire station three. This is a 70 x 80 foot area located on the south end of the Public Works Department Building. Justification The intention is to utilize this area to store the Parks Department maintenance equipment Expenditures Facility Maintenance 2005 150,000 150,000 2006 2007 2008 2009 Total 150,000 150,000 Total (J Funding Sources G.O. Bond 2005 150,000 150,000 2006 2007 2008 2009 Total 150,000 150,000 Total I OJ<rn6mul Im".,IIOlho' " '\ \,~ (i) Capital Plan (' City of Andover, MN ,~ Project# 06-41950-01 Project Name Fire St. #1 Storage Building for Generator 2005 Ihru 2009 Type Useful Life Category Improvement 30 Years Improvements Priority Contact Department 2 - Medium Fire Chief Facility Management Description The intent of this item is to add a small storage building onto or near the fire station that would allow for stoting the auxiliary generator in it. The generator is used as an emergency power source and is currently inside the apparatus bay at station # I. Justification The generator could be stored in the new building allowing more space in the current station. The generator currently gets in the way during routine duties and it would be beneficial to store it in a separate location. Expenditures Improvement 2005 2006 15,000 15,000 2007 2008 2009 Total 15,000 15,000 Total (J Funding Sources G.O. Bond 2005 2006 15,000 15,000 2007 2008 2009 Total 15,000 15,000 Total Operational Impact/Other I The storage space will allow for the generator to be on site when needed and also keep it inside, out of the weather. () C0 Capital Plan (_, City of Andover, MN \. Project # 06-41960-01 Project Name Building A - Seal Floor 2005 thru 2009 Type Useful Life Category Improvement 1-2 Years Facility Management I-High PW Superintendent Facility Management Priority Contact Departmeut Description Use a sealant on cement floor in Building A (large garage). I Justification The cement floor is four years old and spalding due to salt and traffic from daily vehicles. This process should be repeated every 1-2 years to retain the integrity of the floor surface. Without this process, the entire floor would have to be replaced within five years. It is much more cost effective to perform the maintenance than to replace the entire floor. Expenditures Facility Maintenance 2005 2006 24,500 24,500 2007 2008 25,000 25,000 2009 Total 49,500 49,500 Total CJ Funding Sources General Fund 2005 2006 24,500 24,500 2007 2008 25,000 25,000 2009 Total 49,500 49,500 Total Operational Impact/Other I Cost savings of replacing entire floor. C) (j) Capital Plan City of Andover, MN / "\ . \. Project # 06-41960-02 Project Name Cold Storage BId-Waterproof Walls 2005 thru 2009 Type Useful Life Ca tegory Improvement 10 Years Improvements Priority Coutaet Department I-High PW Superintendent Facility Management Description Waterproof walls in the Cold Storage building by instaIling fiberglass panels four feet up the wall from the floor and include necessary trim and caulking. Justification The existing walls are deteriorating due to age, water usage and equipment stoted in the building. The fiberglass panels will eliminate water absorption in the walls. If the panels are not installed, water will seep through to the structural columns that support the building. Expenditures Improvement 2005 2006 8,000 8,000 2007 2008 2009 Total 8.000 8,000 Total r "\ '-~ Funding Sources Capital Projects Levy 2005 2006 8,000 8,000 2007 2008 2009 Total 8,000 8,000 Total OperationallmpactlOther I Less maintenance and repairs will be required. /" \.) @ Capital Plan , City of Andover, MN '- ) Project # 06-41960-03 Project Name Mezzanine Area - Building A 2005 thru 2009 Type Useful Life Category Improvement 15-20 Years Improvements Priority Contact Department 2 - Medium PW Superintendent Facility Management Description To build a 780 square foot mezzanine area on the west side of Building A after the Utility Department moves equipment to the Water Treatment Facility. Justification Public Works needs more storage space in the large garage area. Expenditures Improvement 2005 2006 34,000 34,000 2007 2008 2009 Total 34,000 34,000 Total / "\ ,--j Funding Sources Capital Projects Levy 2005 2006 34,000 34,000 2007 2008 2009 Total 34,000 34,000 Total I Op<mti.,,", 'mp,d/Oth" / '\ I '-J G) Capital Plan . 2005 thru 2009 '" City of Andover, MN ( \. Project # 07-41950-01 Project Name Fire St. #2 Addition and Parking Lot Improv. Type Useful Life Category Improvement 30 Years Improvements Priority Contact Department 2 - Mediwn Fire Chief Facility Management Description The addition of one bay to the apparatus area, the purchase and storage of an auxiliary power generator, and expanding the existing parking lot to allow for more toom and parking space. The project also includes a mill and overlay of the existing parking lots at Station # I and #2. Justification I The additional space to the building will allow fot all vehicles to be parked in front of an exit door. The firefighters will not have to move a vehicle in order to get another one out or the building. The additional bay will also make clean up operations after an event much easier. The firefighters will not have to move vehicles out of the building in order to clean hose and equipment The auxiliary power generator would allow all functions of the building to work during a power outage, including pumping water from the well and opening the doors. The additional parking space will provide for much needed hard surface training area and more vehicle parking. Replacement of the existing parking lots is necessary due to the heavy fire vehicle traffic. Expenditures Equipment Improvement 2005 2006 2007 35,000 415,000 450,000 2008 2009 Total 35,000 415,000 450,000 , "\ \. ) Total Funding Sources G.O. Bond 2005 2006 2007 450,000 450,000 2008 2009 Total 450,000 450,000 Total Operntional Impact/Other I The additional space will make all fite operations more efficient at this building. Vehicles will not have to be moved in ordet to get others out and clean-up will be much easier and faster. The power supply will allow for normal operations at the station at all times and would also allow the building to be used as an emergency operations center if needed. :' " '--" (i) Capital Plan -.. City of Andover, MN '...1 Projeet# 08-41960-01 Project Name Land Purchase 2005 thru 2009 Type Useful Life Category Improvement Priority Contact Department I-High PW Superintendent Facility Management Improvements Description Purchase land west of the Public Works building to be used for a salt storage building, material storage, recycling center and future facility expansion. This could be the City's last chance to purchase this land. The City management team will be evaluating and assisting with the planning and future expansion for the Public Works Facility. Adequate property is necessary to insure that future needs of the community can be met. Justification I This is the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are limited without additional property. Expenditures Land Acquisition 2005 2006 2007 2008 515,217 515,217 2009 Total 515,217 515,217 Total / " \..j Funding Sources Building Fund 2005 2006 2007 2008 515,217 515,217 2009 Total 515,217 515,217 Total OperationallmpactJOther I Large cost savings in keeping facilities together. Another large savings is having a salt storage area on the property. The recycling center would be moved away from the parks and this would help maintain cleaner parks on the complex. It would also provide a large storage area for the seal coat rock, sweeping, ctc. Open land arcas in Andover will soon be a thing of the past. / " , '.~ (ff) C) CITY OF NDOVE (i) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ };m Didci=o. C;ty Admmktrnlo< I Fi=oe Dire<~ Frank Stone, Public Works Superintendent Lee Brezinka, Assistant Finance Director CC: FROM: SUBJECT: Facility Management Issues - City Hall HV AC System DATE: February 8, 2005 INTRODUCTION The current HV AC system, a geothermal heat pump system, was first installed with the addition to city hall back in 1996. The system consists of eight lines (loops) pressurized with water and antifreeze that would circulate through the loop buried in the ground to be heated or cooled by the earth. The liquid is then ran through a heat exchanger where refrigerant is heated/cooled by the liquid. The refrigerant is ran through a coil where air is blown across to heat/cool the air that is circulated through the building. o Currently, only three of the eight loops remain functional due to leaks. Of the three remaining, there appears to be another leak due to the fact that there is a loss of pressure and sand in the loops. This causes two concems; I) there is antifreeze leaking into the ground, and 2) the silty sand in the line fills the traps and damages the pumps. DISCUSSION Since the loop system has been installed, a boring company had bored holes in the field and all eight loops were either circulating muddy water or nothing at all (1997) and roughly two feet of topsoil had been removed from the area to provide additional storm water storage. Over the past three years, the City has expended over $31,000 in maintenance repairing the HV AC system and that doesn't include a vendor who hasn't submitted a bill for work performed over the last three years. Current problems include: reduced pressure in loops, the need to add water regularly; M.A.U. down in Council Chambers, continual trouble shooting the system to analyze problems; and the heat pump in Council Chambers just buzz's and does not run. Ifanother loop is closed, there won't be enough circulation to properly cool City Hall. BUDGET IMPACT In 2004, there was $14,000 budgeted for contractual service for repairs and maintenance to the city hall building. Repairs to the HV AC system alone were over $15,000. ACTION REOUIRED The Andover City Council is requested to direct staff on how to proceed: dig up and repair the loops in addition to repairing all the equipment inside City Hall; or replace the current system with rooftop units and use the existing duct work. Respectfully submitted, (J ~ 'Q~ Lee Brezinka C~ o u @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ Jim Dickinson, City Administrator- Frank Stone, Public Works Superinten ent CC: FROM: SUBJECT: Discuss 2004 Yearly Report and Updates DATE: February 8, 2005 Each division of Public Works will provide a brief update of2004 activities. The following lists the divisions of Public Works and points that will be touched on: I. Recycling Report a. Should the Recycling Center have regular operating hours or stay open 24- 7? b. Agreement for residential recycling program c. 2005 Anoka County Solid Waste Management Master Plan 2. Parks a. Park Systern Growth (attached report) b. Andover's Play Structures (attached report) 3. Streets and Highways a. Trails and sidewalk plowing 4. Water and Sewer 5. Vehicle Maintenance Attachments - Parks Information eJ / ') \.J C_J From: Kevin Starr Sent: Friday, February 04, 2005 2:11 PM To: Mayor and City Council; Jim Dickinson Subject: Parks System Growth.doc Parks System Growth 1979 Langseth Shady Knoll Northwoods East Crooked Lake Lot Cedar Crest Green Acres Northwoods West Old City Hall site City Hall Red Oaks West Chapmans Meadowoods South Meadowoods North Quickstroms Total area maintained, less than 23 acres. Three ballfields. Three ice rinks. Six playgrounds. City Hall front yard irrigated. Most of these parks were just areas that we mowed. The school had community summer programs in these parks and all they needed was an area mowed and a picnic table. The Crooked lake site was a driveway between the houses up to the lake. The old Town Hall site on Andover Blvd. had the old School House/Town Hall building on it. That building is now at the Anoka County Fair Historical site. The ballfields were the Lions field at City Hall. Just a three-section backstop with very little buff aglime. In 1976, teams paid a $ 50.00 user fee and did all of the maintenance on this field. One field was at Northwoods East that was set up by the neighborhood. It did not even have an aglime infield. Lary Carlson had a field across from his house, which became Timber Trails. We flooded the ice rinks with a pump and sandpoints sunk into the groundwater table. Sometimes we got them to work and actually drew sorne water out of them. The playgrounds consisted of a swingset, slide and climbing unit, at most. There were no fallzones or safety material used. The concrete that was used for installs was set flush with the ground level. There were no access points, paths or trails anywhere. Landscaping or real turf was nowhere to be found. We mowed whatever grew at the site. No fertilizer or weed control. Our equipment was a Ford tractor with a flail and sickle mower. City Hall was cut with an old Wards riding lawn mower. We had one 1970 single axle Ford dump truck with a front plow and a 1974 GMC half ton pickup. The best looking area we had in '79 was the front yard of City Hall, which seemed huge at the time. We also had some shrubs around the building and planted annuals around the flag pole. We went from Grow Township and incorporated into a real City in 1974. This was also the year that the new Community Center/City Hall was constructed. This was one good looking, state of the art pole building! It really did have a good, back home feeling to it. The parks maintenance was handled by two part time kids when they had nothing else to do. Our entire Public Works shop was a single car garage . stall and small fenced in area at City Hall. It was a wonderfully simple time. C) / '\ \_~ C-.J ,-, \..J 1988 Langseth Shady Knoll Northwoods East Crooked Lake Wild Iris Strootman Forest Meadows Cedar Crest Green Acres Northwoods West Hidden Creek North Pleasant Oaks Pine Hills Kelsey Rnd. Lk. City Hall Red Oaks West Rose H.C. South Lunds North Lunds South Red Oaks East Meadowoods South Meadowoods North Terrace 138 Tot Lot Prairie Knoll Hawkridge Rnd. Lk. B. L. Total area maintained, more than 89 acres. Eighteen ballfields. Six soccer fields. Thirteen ice rinks. Nineteen playgrounds. City Hall and Six fields irrigated. The big additions during this era were the City Hall Complex, Hawkridge, Pine Hills and Strootrnan, which used to be called Rum River Forest. Barnes Park turned into Prairie Knoll and we started developing that large area also. Quickstroms expanded and turned into Rose, as did Chapmans expanding and changing into Terrace. Crooked Lake expanded by getting rid of three houses and installing a boat ramp and parking lot. The City Hall Cornplex was our pride and joy. We tried to make it a shining example ofa recreational facility. The Andover AtWetic Association was growing and had a big impact on what was being developed. This is very evident by the extreme growth of ballfields.. This was the time of the GameTime Durascape units. The term ADA or accessibility was still a few years away. 1988 was the first year that we started building a decent safety fallzone in our playgrounds. The fall protection prior to '88 consisted of putting some sand under the structures and making sure the exposed concrete was covered. The small table sized covered shelters were quite popular during this period. It could have been attributed to the fact that GameTime gave you one with every structure purchased. Flooding the rinks was done mostly from an old tanker we bought from a developer who got it from Coon Rapids Streets Dept. We still did quite a few of the rinks using sand points and pumps. During this time we started getting the OK to at least get the ice base built during night time hours. The landscaping started to get better. We started planting more bare root and balled and burlapped trees & shrubs throughout the parks. We did some massive seedling plantings at Kelsey. We started doing weed control in the larger parks. 1988 was the year of the hot, prolonged drought, which set us back a couple of years for our plantings and turf. We lost a lot of grass that needed a total rebuild. The big advancement in equipment was a six foot wide Toro mower. Six feet! We thought we had it made. It only took about ten days to mow the City now. The tractor and flail mower were still in use also. 1985 was the year that the Park Bond of300k failed by four votes. Talk of a City trail system started to get more serious. 1983 gave us the big July 3rd storm, as well as the first of many City Hall expansions. In Public Works we were starting to phase into specific Departments. Parks maintenance had one fulltime guy and a couple part timers each surnmer. We were able to move into our huge P.W./Fire building in 1980. We had more room than we ever dreamed oft Q "- ,_J (J (j 1999 Langseth Shady Knoll Northwoods East Crooked Lake Wild Iris Strootrnan Kelsey Rnd. Lk. Lions Nordeens Hidden Creek E. Cedar Crest Green Acres Northwoods West Hidden Creek North Pleasant Oaks Pine Hills Red Oaks East Creekridge Oak Bluff Meadows Rnd. Lk. City Hall Red Oaks West Rose H.C. South Lunds North Hawkridge Sunshine Creekview Timber River Timber Trails Meadowoods South Meadowoods North Terrace 138 Tot Lot Prairie Knoll Forest Meadows Bunker Hills Fox Meadows Woodland Meadows Rnd. Lk. Boat Landing Total area maintained, more than 185 acres. Twenty-six ballfields. Thirteen soccer fields. Fifteen ice rinks. Thirty three playgrounds. Main Complex, Sunshine and Hidden Creek North irrigated. Trail system up and running. This is the era when supply and demand is getting quite out of hand. We are having a hard time keeping up with the building and maintenance of our Parks system. The big additions the past ten years are Sunshine Park Complex, Kelsey & Coon Creek trails, Fox, Lions & Bunker Hills, Oak Bluff, Timber Trails and Timber River. All ofthese are very large, multi use parks. Sunshine Park has become our signature park, or what a park facility should be. This Complex would never have happened without the hard work and dedication of hundreds of volunteers, organizations, associations and businesses. It was a great community effort. Andover Athletic Association continued to expand and grow along with North Metro and Andover Soccer. We went from Six to Thirteen soccer fields. The first lighted fields were set up during this period. The other major growth, were the playgrounds with fourteen new playgrounds in ten years. This would not have been so bad if not for the major change in playgrounds and structure designs and guidelines. The Americans with Disability Act of 1990 hit us hard.. We are still working on this today, and will continue to for quite some time. Our ice rinks are done at night now and with a new tanker. Our landscaping capability advances during this time. We use bare root stock to create our own nursery each spring. Using large balled and burlapped trees as well as spading and transporting trees has worked out well. With the growth throughout the City, we were able to salvage many large trees with a spade. Many areas have been planted or managed for a more natural state and affect. This has helped wildlife and saves on maintenance costs. Bluebird and wood duck houses were starting to be made and put out during these years. The turf throughout the parks is starting to shape up. The irrigation systems are having a huge impact on the quality of playing fields. We are now having all of our parks hit for weed control and fertilized. This program continues to be fine tuned. Our equipment advancement has been very impressive. The six foot Toro has company from a couple more units, which gets used year round. These have been great for ice rink maintenance and snow rcmoval. Probably the biggest impact, equipment purchase was done in 1999. The addition of a Toro 580. This is a unit that cuts a sixteen foot swath and is also used throughout the winter for sweeping. It doesn't take ten days to cut the City any more! We also added a couple of one ton dump trucks and better trailers. Infields were in much G ,- --, \ ) better shape from adding aglime and crowning them each year. New Cushmans with a power drag system kept them in great shape. Adding a Bobcat with various attachments has let us do much more without needing a contractor. A seeder and sprayer were bought and put into service during this time. More and more rebuilds, upgrades, maintenance and new construction are being done in house with our own equipment. Many times, this is the only way we can afford to get the projects or tasks done. The time becomes the biggest resource shortage. 1998 saw another Park Bond fail. This one was not even close to passing, and I recall it was for 1.5 million. City Hall and Public Works buildings were rebuilt and added onto. Unlike the move we made in 1980, this one saw our brand new building packed and full the day we moved into it. In Public Works we are almost totally separated into specific departments. By 1999, Parks has grown to five fulltime employees and four seasonals. ,. '\ "__.J 2004 Langseth Shady Knoll Northwoods East Crooked Lake Wild Iris Strootrnan Kelsey Rnd. Lk. Lions Nordeens Hidden Creek E. Shadowbrook Cedar Crest Green Acres Northwoods West Hidden Creek North Pleasant Oaks Pine Hills Red Oaks East Creekridge Oak Bluff Meadows Rnd. Lk. Eveland Fields City Hall Red Oaks West Rose H.C. South Lunds North Hawkridge Sunshine Creekview Timber River Timber Trails Rnd. Lk. B.L. Meadowoods South Meadowoods North Terrace 138 Tot Lot Prairie Knoll Forest Meadows Bunker Hills Fox Meadows Woodland Meadows Chesterton Total area maintained more than 196 acres. Twenty five ballfields. Sixteen soccer fields. Fourteen ice rinks. Thirty three playgrounds. City Hall, Public Works, Sunshine, Hidden Creek North, Eveland Fields, Prairie Knoll and Shadowbrook fields irrigated. Extensive trail system still growing. The biggies in the past five years, is Shadowbrook, Eveland Fields, the growing miles oftrails, the Community Center and the rebuild/expansion of Prairie Knoll. An interesting point here; even after adding five more ballfields, we are still one field short of what we had in service five years ago. This half decade has seen the start up ofthe football and lacrosse programs. Football is growing at a very rapid rate. We have learned to work with the High School and its programs as well. Sharing three heavily used ballfie1ds will continue to be a challenge. All of the sports associations and organizations appear to be experiencing continued growth. We are having a hard time helping them find room for their equiprnent and gear. Shortages of playing fields, continues to be a problem. It is just about to the point where all of the groups view us as working with them, not for them. This work in progress continues to evolve. The / '. Community Center project has had a big impact on our Main Complex area. Losing the ,....j fields changed how tournaments can be run. This affected all of the softbal1/baseball and @ , .) ( 'I '---" :' \ '.--1 soccer clubs. Changes and adaptation seems to be the one constant factor here in Andover. We were able to salvage and reuse much ofthe existing material and items from this site. At least 90% ofthe large trees were relocated and have had a very good survival rate. More lights were added at Sunshine to help offset the loss of fields. One loss that has not been replaced is the storage facility for the sports groups. Space issues for all of the groups and associations will continue to be a hot topic for quite some time. The work on updating our playgrounds is moving along very well during these five years. We are averaging rebuilding two playgrounds and structures each year. The trail system growth seems to have no end in sight. We are already at the point of major repairs and maintenance of some of the older parts of the system. A very detailed comprehensive plan is in place to address the current problems. This will be a program that will need to beadjusted accordingly. The ice rinks are being done at night with two tankers now. We have leveled off to having fourteen rinks in service each season. The hockey rink relocation to Prairie Knoll and making it one of the main rinks went very well. The use appears to be almost as heavy as City Hall was. The close proximity of the sliding hill to the rink, playground, building and pond will continue to be an issue at this site. Almost all of the work at this entire park build was done in house, which kept the cost down. This facility will forever stand as an example of what this City and its staff can do. Prairie Knoll is one of the finest, best looking parks in the system, even with having a few more things needed for finishing. The building is another example of many volunteers, groups and businesses pooling their resources to get something done. Very similar to the Sunshine project, this building would not have been built without the help and drive of volunteers. Through the years many projects and tasks have been taken on with the help of volunteers. We will continue to try in every way possible to help those who want to help themselves. Pride of ownership goes a long way. Our landscaping and nursery capabilities continue to evolve. The in house nursery has expanded every year. We have progressed into using fiber pots and all bare root stock for our entire inventory. We also use seedlings and very large balled and burlapped trees. Our natural areas, wild and prairie restorations are moving along very well. Big difference between "just weeds" and prairie or natural. Doing some wildlife food plots at Kelsey has worked out great. We try to add to the bird and duck houses each year. The irrigation systems in our parks are a great help in providing supreme playing surfaces. The maintenance of these has just about turned into a fulltime job for one of our staff members. We have a very good handle on our broad leaf control and fertilizing programs. Most of our parks grass and turf is looking great and healthy. We are still having problems with Shadowbrook and Eveland Fields though. Our fleet of equipment has grown the last five years. An additional large capacity Toro mower and two rnedium sized John Deere tractors equipped with various attachments are being put to use. We have added more tools and equipment for concrete work. We have a couple of units for snow removal and trail maintenance. A new quad cab pickup and trailer have worked great for all around maintenance tasks. Our Public Works building is jam packed even with the addition of a water treatment plant. Our outside storage area has expanded, even as other facilities get built up around us. Traffic is a nightmare, We are still at five full time park employees and six summer help. The Gratcful Dcad said it best; "What a long strange trip it's been." @ From: Kevin Starr Sent: Friday, February 04,20052: 13 PM To: Vicki Volk Subject: structures05.doc Andover's Play Structures 2005 Some great strides and progress have been made in our playgrounds the last few years. We are still on track to replace at least one playground per year. The life expectancy of a play structure is 15-20 years. We have had 25k each year in our CIP for replacement/repairs. I would hope that this schedule can continue. At this time we still have five Durascape type play structures in service. Shady Knoll Hidden Creek North Fox Meadows Creekview Crossing Hidden Creek South They were all installed between 1988 and 1991. These are the older style units that do not comply with ADA or Accessibility guidelines. The deck heights and entry/exit points are the biggest problems for each of these structures. The lexan spiral slides also continue to be a problem. Four of the five playgrounds have this type of slide, which seems to be very inviting for vandals. Access is not sufficient at any ofthese playgrounds. Fall zones and material will be upgraded as the units are changed out. We have been using engineered wood fiber on our rebuilds that is proving to be a very good product. We are also trying to install sidewalks or paths around each play area. \ \. .; Anything that has been installed in our parks since 1992 is either a Primetime or Powerscape structure. All play units manufactured after January 1992 had to meet the new ADA and accessibility guidelines. We have 24 of this type of units in service. These playgrounds are our relatively newer or rebuilt facilities. Pine Hills Timber Trails Woodland Meadows Lions Park City Hall Green Acres Langseth Nordeens Northwoods East Oak Bluff Meadows of Rd Lk Timber River Creekview Crossing Chesterton Pleasant Oaks Strootman Wild Iris Hidden Creek East Shadowbrook Hawkridge Prairie Knoll Rose Terrace Hills of Bunker All of these are very nice play structures. Some of them still need upgraded access or fall zones but most of these are in total ADA compliance. All of them meet all safety codes and guidelines set forth by the U.S. Consumer Product Safety Commission and the ASTM. There are, however sorne spring rides and swings that need changed out. There have been requests to add the small 2-5 year old units along with the structures that were designed for 5-12 year olds. There are three parks that do not have a play structure per se; just the basic swings, slides, climbers and spring rides. They each need updates on all aspects of the standards and guidelines. Red Oaks West Meadowoods West 138th Tot Lot Equipment or structures have been pulled and not replaced at Forest Meadows, Creekridge, Northwoods West and Crooked Lake. I do not know what direction in development or funding these facilities are to go" [' \ "oj Like I stated at the start, we have made very good progress in the past five years. In that time we will have totally rebuilt nine playgrounds. This summer we will move on to two more, most likely the Hidden Creeks or Red Oaks West. There is still a long way to go, but we will get there as long as we stick to a replacement schedule. When we do finally 'finish' it will be time to start allover again! @