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Home My WebLink AboutCC January 18, 2005 ,'\ <ANDbVE~ '----'~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER,MN.US Regular City Council Meeting - Tuesday, January 18.2005 Call to Order - 7:00 p,m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (12/21/04 Regular; 114/05 Regular) Consent Items 2, Approve Payment of Claims - Finance 3. Approve Debt Service Payments - Finance 4. Approve Reimbursement Resolution/Jay Street Construction - Finance 5. Approve Exempt Permit! Anoka County Pheasants Forever - Clerk 6. Adopt ResolutionlExtend Northwest Anoka County Community Consortium Joint Powers Agreement- Clerk 7. Approve Exempt Permit! Andover End Zone Club - Clerk ~~ 8. Order Plans & Specs/05-3/2005 Crack Sealing/2005 CIP - Engineering 9, Approve Change Orders/Adopt ResolutionlFire Station #3 - Fire Discussion Items 10, Public Hearing/Private Kennel License/I 130-1 79th Avenue NW - Clerk 11. Consider Drive ThroughfTCF/Lot I,Block 1IAndover Marketplace 2nd Addition - Planning 12. Consider Conditional Use Permit AmendmentlPermitted Uses Lot 1. Block 2, Grey Oaks - Planning 13. Accept Petition/Order Feasibility Report/05-6/I487 - 148th Lane NW/SS & WM - Engineering 14. Consider Lot Split!34I5 I63rd Lane NW - Planning Staff Item 15. Board of Appeals and Equalization Training - Clerk 16. Present Planning and Zoning Annual Budget Report - Planning 17. Discuss City Administrator Review Process/Schedule Review Date - Administration 18. Schedule Public Works/City Council Workshop - Public Works 19. Administrator Report - Administration Mayor/Council Input Adjournment Executive Session: Charles Mistelske Litigation ,. ,J (j) (J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dkk;",on, C;ty Adm;m_~ FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: January 18,2005 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: 0 December 21, 2004 Regular Meeting January 4, 2005 Regular Meeting DISCUSSION Copies of the minutes have been emailed to Mayor Gamache and Councilmembers Orttel and Jacobson. Hard copies have been provided to Councilmembers Knight and Trude. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, [Lt..-. d./L- Vicki V olk City Clerk ~ @ U 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 18,2005 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $270,894.72 on disbursement edit lists #1 - #3 from 12/30/04 to 01/11105 have been issued and released. 0 Claims totaling $169,132.18 on disbursement edit list #4 dated 01/18/05 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $440,026.90. Please note that Council Meeting minutes will be used as documented approval. 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" m ULO A< U tiI~'1:itiltilO: A< tiI tiI ~g ..: 00 z rz. :;:E- Url Orlo;;toaao 0 ..:i 0 ":0 rz. rz., .-i""""LO\,(HOCD E-< m m, m E-< @ () 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers 0 CC: Jim Dklci"",n, City Admini,tratm I Finnnoe Directo~ FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Debt Service Payments DATE: January 18, 2005 INTRODUCTION Attached are debt service payments to be wired on January 31,2005. DISCUSSION Debt service payments totaling $8,617,371.77 are due on February I, 2005. The payments for the 1995D Tax Increment Bonds and the 2004B Tax Increment Refunding Bonds are coming () from the 2004B Tax Increment Refunding Issue used to refinance the 1995D Tax Increment Bonds. BUDGET IMPACT These are scheduled debt service payments. ACTION REQUIRED The Andover City Council is requested to approve total payments in the amount of $8,617,371. 77. Please note that Council Meeting minutes will be used as documented approval rather than a signature page. Respectfully submitted, 7t?3~ Lee Brezinka Attachment ,/- "\ "- ..J CITY OF ANDOVER Debt Service Payments Due February 1, 2005 , , .J Principal Interest Total General Obligation Revenue Bonds 2002 G.O. Water Revenue Bonds $ 320,000.00 $ 212,936.25 $ 532,936.25 2004 EDA Public Facility Lease Revenue I - 711,133.02 711,133.02 Tax Increment Bonds 1995D Tax Increment Bonds 4,175,000.00 - 4,175,000,00 Escrow 1995D Tax Increment Bonds 350,000.00 118,175.00 468,175.00 2000A Tax Increment Bonds 145,000.00 69,275.00 214,275.00 2003B Tax Increment Refunding Bonds - 15,060.00 15,060.00 2004B Tax Increment Refunding Bonds 56,562.50 56,562.50 Escrow Certificates of Indebtedness 2001C G.O. Capital Notes 255,000.00 9,688.75 264,688.75 Capital Improvement Bonds 2004A Capital Improvement Bonds 120,000.00 58,583.75 178,583.75 Permanent Improvement Revolving Bonds 2001A PIR Bonds 990,000.00 59,232.50 1,049,232.50 2003A PIR Bonds 715,000.00 49,452.50 764,452.50 State Aid Bonds 2001 B State Aid Street Bonds 135,000.00 52,272.50 187,272.50 $ 7,205,000.00 $ 1,412,371.77 $ 8,617,371.77 , '-.J; / '. ! J (j) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Reimbursement Resolution I Jay Street Construction DATE: January 18,2005 INTRODUCTION The Andover City Council is requested to approve the reimbursement resolution to provide reimbursement for the project approved through the 2005 City of Andover annual budget process. DISCUSSION CJ The Andover City Council, as part of the December 21, 2004 Council meeting, officially adopted the 2005 Annual Operating Budget and the 2005 - 2009 CIP. Included in the adopted budget was the construction of Jay Street. See Exhibit A for a listing ofthe project(s) to be included in this resolution and the estimated cost. BUDGET IMPACT Approval of a resolution at this point does not indicate approval of the project, but allows the. City the ability to provide adequate cash flow if the projects would move forward. ACTION REQUESTED The City Council is requested to approve the attached resolution providing for reimbursement of the project costs. Respectfully submitted, rJ?3~ Lee Brezinka Attachments: Reimbursement Resolution / Exhibit A / U (J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. MOTION by Councilmember to adopt the following: A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Reyenue Service has issued Section 1.103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to r-, certain projects hereinafter identified; V NOW THEREFORE BE IT RESOLVED that the City of Andoyer, Minnesota adopts a "declaration of official intent" pursuant to Section 1,103-18 of the Regulations, 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition proYision of Section 1,103-18(1)(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1,103(1 )(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A haye heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1,150-1 (h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1,103-18 0 of the Regulations. 2, Budaetarv Matters, As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-term bases or otherwise set aside) to proYide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, / \ therefore, is determined to be consistent with the City's budgetary and financial "-./ circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3, Filinq, This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City, This resolution shall be ayailable for inspection at the office of the City Clerk at the City Hall (which is the main administratiye office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds, 4, Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects, Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1,103-18, the fund or account. from which the expenditure was paid, and shall be effective to relieye the proceeds of the Bonds from any restriction under the bond resolution or other releyant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. MOTION seconded by Councilmember and adopted by the City Council of the City of Andover () on this day of with Councilmembers yoting in fayor of the resolution, and Councilmembers voting against, whereupon said resolution was passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk U C I T Y o F @) -, NDOVE ( ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayo, ""d Cily Coundl ~ CC: Jim Dickinson, City Administmtor FROM: Vicki Volk, City Clerk SUBJECT: Approve Exempt PermitJAnokaCounty Pheasants Forever DATE: January 18,2005 INTRODUCTION Anoka County Pheasants Forever has applied for an exempt permit to conduct a raffle at the Courtyards of Andover on March 12,2005. .' "\ DISCUSSION \J As part of the permit process the city can do one of the following: 1) approve the application with no waiting period; 2) approve the application with a 3D-day waiting period; or 3) deny the application. ACTION REQUIRED The City Council is requested to approve the application with no waiting period. Respectfully submitted, iLL. 0& Vicki V olk City Clerk 0 @J r ~ \.) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: May", and City Coundl ~ CC: Jim Dickinson, City Administrator FROM: Vicki Volk, City Clerk SUBJECT: Adopt ResolutionlExtend Northwest Anoka County Community Consortium Joint Powers Agreement DATE: January 18, 2005 INTRODUCTION The Joint Powers agreement between Anoka County, School District #11, the cities of 0 Anoka, Ramsey and Andover expired on December 31, 2004. DISCUSSION The Joint Powers Agreement is for the Youth First program and is for a term of two years. ACTION REOUIRED Council is requested to adopt the attached resolution extending the Joint Powers Agreement until December 31,2006. Respectfully submitted, tLL. oLt Vicki Volk City Clerk r, I ' ----J ( ~j '- -,'- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION R A RESOLUTION EXTENDING THE NORTHWEST ANOKA COUNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT. WHEREAS, the Andover City Council approved ajoint powers agreement between Anoka County, Anoka-Hennepin School District #11 and the cities of Anoka, Ramsey and Andover to create an organization known as the Northwest Anoka County Community Consortium; and WHEREAS, the agreement expired on December 31, 2004; and WHEREAS, the City of Andover wishes to extend the Northwest Anoka County Community Consortium Joint Powers Agreement. NOW, THEREFORE BE IT RESOLVED that the Andover City Council extend the r ~~ agreement to December 31, 2006. "-..J' BE IT FURTHER RESOLVED that the agreement may be renewed for an additional term of two years by resolution of all governing bodies prior to the expiration date of December 31, 2006. Adopted by the City Council of the City of Andover this day of , 2005. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria Volk - City Clerk r,\ , , \.,...J (]) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jhn Dkkmwn, Cily Admini_ ~ FROM: Vicki V olk, City Clerk SUBJECT: Approve Exempt Permit! Andover End Zone Club DATE: January 18, 2005 INTRODUCTION The Andover End Zone Club has applied for an exempt permit to conduct a raffie at the Andover High School on May 24, 2005. () DISCUSSION As part of the permit process the city can do one of the following: 1) approve the application with no waiting period; 2) approve the application with a 30-day waiting period; or 3) deny the application. ACTION REQUIRED The City Council is requested to approve the application with no waiting period. Respectfully submitted, ILL- I/JL Vicki Volk City Clerk ,r', U cv 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, City Engineer SUBJECT: Order Plans & Specs/OS-3/200S Crack Sealing/200S CIP - Engineering DATE: January 18, 2005 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and 0 specifications for the 2005 Crack Sealing, Project 05-3. DISCUSSION The street crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure. The crack sealing program divides the City into seven separate maintenance zones. Each year the streets in one of the seven zones is targeted for sealing the cracks which is then followed up the following year with a seal coat. The 2005 Crack Seal area is shown on the attached map. BUDGET IMP ACT The 2005 Crack Sealing project has been identified in the City's 2005-2009 Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund and the Construction Seal Coat Fund. ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 05-3, 2005 Crack Sealing. Respectfully submitted, 0...d0~ 0 David D. Berkowitz v ./ Attachments: Resolution & Location Map ~) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 05-3 FOR THE 2005 CRACK SEALING IMPROVEMENTS. WHEREAS, the City Council is cognizant of the need for the crack sealing improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2005 Crack Sealino Improvements, Project 05-3; and U BE IT FURTHER RESOLVED by the City Council to hereby direct the City Enqineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of January , 2005 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk U . . ~NDb\'E~ Capital Improvement Plan Project Name: ANNUAL STREET CRACK SEAL PROJECT 2005 STREET CRACK SEAL, ZONE 3 ~ ~/f.-.I~,..W 111.1--1 -;;- ~ ~ ~ 4 \ '- ~ f]l: I '-I- _~Is... I I- r~YJ.. I ,... ~~'-.I/ I ~ ~I ~ ~~~t I T -~ .-- ~ ;;; ~\-" -\ ~ r~''=' 1 ~ \\ '-." ~ -{ 't' \ 1 I -, / ~ _ --i!; ,,+ j...jj--\,-L/", -, rr ~j-B ~ cr- L \ ~ '" J.; .Y\J.. ~ I ;:::} :=:tT ---u.. ~ ~ I \ I I I I ( ~ '~II II d' I IL- \ ~ ~~H Y II IT ~::If) ~~ ~ I I I h t -u ./ I II K '" r A-- I I c ~m ~ ,r- ~ IT n- .J I"" I ! . '" A... L ~ I "" T !L./ / -,... I;" I d '- cI ,'" ,.... r \.. N I \ " -1 u- ..::::; =r I U II '- h '<' 1- ~ ~ ;.+ ~ - L, -'-1 A l- IY )- ~f-- I T ~ ~~~ -" ~ ~ T I- T ~) P 7/ lIlJ ~ fi;~\- :tI I ~~.~ : ~ ~- ttiftlrw c; I f-- / /~ l .~ -1NC~~~ lrN '--'-l. z , ...~ "'...... ,\ _ H _ .J, ~ - RUMR'""""." I T l- ~ hiT If r n I .1 \.of- L l'NJ. I T ~J r It. 1" J)- " LEG END Location Map o ROW N re'~Mm IT':I11 -~ ~ ~ It~ "~Rf :::;'. ~ r) o Lots I Parcels WT E I , In ,~--=-- Ilr r----, s!l-h= ,,,'~::....... , '---.../ Water Features '" ili A 11111 I ~p ~J71' f.' City Limits 1 J,L 'I- ::~ "' ~tf'..) lh .{' O 2000 0 2000 Feel r. Q" ,"- "'"'b-r, 'I rt:: 'fl Project Location ~ I~' ltJi; ~ ~ ~~~ Ji ~ ~\ 'out @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: Dan Winkel, Fire Chief lJ.W. SUBJECT: Approve Change Order #4/02/46/Fire Station #3 DATE: January 18,2005 INTRODUCTION This item is in regard to approving Change Order #4 for Fire Station #3, City Project 02-46 DISCUSSION Change Order #4 includes three items that have been completed as part of the new fire station #3 0 project. The first is to rewire the C-l unit or external condensing unit, as it was indicated in the building plans to be wired for single phase power and the unit was specified for three phase power. The second item was to relocate the carbon monoxide sensor in the apparatus room to allow for the installation of a wall mounted map closer to where firefighters will be getting into the trucks. The third item included was to furnish a new 100 amp. three phase five wire plug to replace the connector specified as a single phase four wire plug. BUDGET IMPACT The changes will be funded utilizing the contingency fund included in the budget for this project. Note that the total amount of the changes for the project is now $73,401.09. The budgeted contingency fund was established at $100,000 for the fire station project. ACTION REOUIRED Staff is requesting that the Mayor and City Council approve Change Order #4 for Project 02-46, Fire Station #3. :DectfullY suhmi~ /~W.. Dan Winkel, Fire Chief Cc: David Olds, Buetow and Associates, Inc. 2345 Rice Street, St. Paul, Minnesota 55113 0 '" ,/ Attachments: Change Order #4 and Resolution / , '.-) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO. 02-46. FIRE STATION #3. WHEREAS, the City of Andover has a contract for Project No. 02-46 with Rochon Corporation of Plvmouth. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 02-46. Adopted by the City Council of the City of Andover this 18th day of i' ., January , 2005. "-J CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / ' , ) '---../ ,-' ~-) CHANGE ORDER CITY OF ANDOVER Andover, MN January 18th ,2005. Change Order No.~ To Rochon Corporation For Project 02-46. Fire Station #3 For City of Andover You are hereby directed to make the following change to your contract dated March 16 ,2004 . The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (dccro::lE::o) (no ch3ngo) the contract sum by One Thousand Seven Hundred Twentv and 93/100 Dollars ($1.720.93). This change order provides for the following extra work: ,- "\ Additional work to rewire the C-1 unit or external condensing unit, as it was indicated \...--1 to be wired for single phase power and the unit was specified for three phase power, relocate carbon monoxide sensor to allow for wall map installation, and furnish new 100 amp. three phase five wire generator plug to replace the connector specified as a single phase four wire plug. Amount of Original Contract $1.193,320.00 Additions approved to date (Change Order # 1, #2, #3 and #4) $ 71.680.16 Deductions approved to date (Nos. ) $ 0.00 Contract amount to date $1.265.000.16 Amount of this Change Order (Add) (Doduct) (No Ch3ngo) $ 1,720.93 Revised Contract Amount $1.266,721.09 Approval City of Andover Approval Rochon Corporation Contractor By By City Administrator Date Date 1'- ') '--" C:\Documents and Settlngs\DWinkel\My Documents\new station 3\Change Order #3 dollar amounts. DOC Jan 03 05 10:59a Buetow and Assoc 651 483 2574 .. p.3 DEe -29-2004 17; 14 ROCtlJN COR=' 7&s.>:>':Jt:llkU ,... u" ....., ~ RDchOn CooporatiDn 5'"1" lQI ~ 3650 Ann~pci.s L.nt NOllh r ~, " ~ Plymouth. loiN 5S4.1 ~ ) Off'ce 7&3.5599393 1'0. 76.1 ~59 ~'Ol Andover Fire station #3 1212812004 Beulow & Auoclales R8Q\Iest for Chanae Order I'll oo""ption: AddironIJI worlc to rewlte for Co1 uni!. as it Wa5 indicated to b" witvd to, $;ngle phase power and the unit was spec'd for 3.p~s" pfYWClr. Cost Breakdown Vendor ! Labor ; Materials i Total 9.~~.I!iJ:."-'_._-'---'-Sub'OH&~P-,-~~~p,__}90.~~+~------~-~;:~} --------.---- _....__...-------~---_...__..._---...._---_._- , . . ----_.__...__._-_.._-_.._----------_.~_.._...__.._--~...._----...~----..........-_....-- ______.._._...__....__________--------A---l---.---~..------..l..--..----- , t . _.____..___~____....------... . l._ L--____:......-------- . . I ..______....____._____..________...._.._-4-______t_____....__~.----....... : : : S .. SubtoW: I : $ 387.70 . . ._._._..__._______~.9!:!_~~i~)1_..._._.___:______..__L~.__1!~.2. ( J~ .---.---.---------.-.----------~~f!tr-..-.----.-~-------+~---4~~~t Cost Breakdown TOlalts 411.~ city of Andover (Dan Winkel. Fir. Chief) r" \ '../ DEC-28-2004 17: 11 ROCHON CORP 76355'38101 P.03/08 -,... . a RDchon Corporation Suite 101 3GGO Annnpt1I,s lall~ Ncmh Plymouth r MN 55,1~ 7 0 Of(,ce 703.GG9.'l:;9~ Fox 763 5598101 Andover Fire Station #3 12/28/2004 Beutow & Associates Rochon # 0405 Reauest for Chanae Order #12 Cescription: Relocate ClO sensor to the north side of the MUA unit control box Cost Breakdown Vendor . Labor . Materials ! Total . , , . Olson & Sons Electric I $ 409.20 : $ 40.80 I $ 450.00 ---..-.----------...-.--.-...-....-...-........-.....1'..-...------ n'__n..__ ...-----. Paint . $ 50.00 ; : $ 50.00 .....---..........--......-"..---.......--..........--..--.............-----.....-_.....---_.._-----~------...-...._.._.._....~------------..--- , I . ...-----....................-.......--------................--......-------4---...-----......--~----------------~..-.._...._-- -----.._-- , , , , , , --------...................-..--------...............----.....---.-.-...-------------.--.--....----------.....---...-----...---......-- , , . , . . ---.---.-------.------..--....-..----..----.---.-....-..-..---------------..----..-..----------..-...-----------..-- , , . , , , _.......____.___..._.___n__..._.n_n___ --....--...~.... ----.--------j--.... ........-----1-----...---..... General Conditions 5%i : : $ - Subtou/; , i$ 500.00 , C) OH &p: I 1$ 25.00 __......___________......__...._._._.._______..._____._________._~__..__________,J._"_______________"".______."__"_"__" Bond : : $ 6.25 ........____n___..............._n._._____....___._.___r....._.......- _~..n.-.-.---..._-_-l.....-n.....-n. Total: : : $ 531.25 1 I Cost Brealcdown TOla11 $ 531,251 , Jaso Peterson, Project Manager City of Andover (Dan Winkel, Fire Chief) 0 DEC-28-2004 17: 11 ROCHCt'i CORP 7635598101 P.04/08 0 ~~;~~~ ~ " ::::~~~:r..f.:!.:~_J; 0' r'I';:;; 2- -; I~"':T"~.J E ! '''''''' . I -...... .... --~_.A1.LlO , ~ ~ (1' ;\..:-- ! c"';CAtoH ~ ;~,t'i~~ t;~~;6; ~ !~:-:~;;::~~:~:: :...f "'~~::t~;]}Ef~:< :'. , - glGI ,','.: ,Z.',-.l .,":-'.'....1 : ,'.. ,.", ',p ... . -'" ........ i::.'~ i~_,~- .;i;,I..... CHANGE ORDERN I 1521.G DATE: JZI:Zll()4 TO: Rochon CO'l'oration ATT'N: Jason Peteraon JOB NAME: Andover Fire StAtion JOHN O:Z-04DS EXTRA WORK TO BE DONE AS FOLLOWS; Remove existing CIO sensor at east wall of apparatus bllY and reloc;ate north Ilnd adjacent to the MAU unit c;ontroller. Remove el(istin; conduit and wire and reU5e irposslble. Pull new wire where lIectssary and reconnect to nisting contcol ....ires. This is youe authority to: o Proceed with tlli~ e;l\tra wort. D at time :uld 1l1oterial ratf~. 0 o lit time and material ratn with 1\ l:lIllrantced 1n;lximUIll of $ [i) al a tixed pJ"ice of $ 450.00 o nnd advise Oil" office oftotnl (h~r2e by lDate) o other ~ This worl< should be bill..d :IS follows: o ac(unllllnle into (h:H\~t:' onler to be issued at n Intcl' date, o bill sep;\talcly. ~ biB on rell;,d:u' controct billing HS chan~e ordu. o Advise _ of totlll additional cost fol' lhis e~tr:l "Oil, nDd wait for \,'ritrenlverballlppl'oval from befon, IlI'oceedi,,!! with worl,. o Addit;opal constnlction contract rhne ,'equire(f 10 illstnlllhis extra \Vorl, is estimated to b~ _2 workio:,: d"ys. (D>>lt) (Signature) (l'ilk') 0 DEC-28-2004 17: 12 ROCHa, COf;P 7635598101 P.05/08 -- () Change Order Break Down Chg. Order 12521.G File Number: 02-0405 Dale: 12/21f04 Job Name: Andover Fire Stal;on Description: Move ClO Sensor to right side of MAU unit control in apparatus bay Cost Net General Material $ 26.85 Net Major MatQrials $ . Net Direct Labor $ 372,00 Net labor Burden $ - Net Non Productive Labor $ . Net Direct Job Expense $ 798 Applicable Sales Taxes $ 2.26 Sub Totals $ 40909 Freight $ - Air Freight $ - Lift Cost $ - Trencher $ - Equipment Rental $ - Applicable Sales Taxes $ - () Handling Charge $ - Sub Totals $ - Tolal Job Cost $ 409.09 OvemeadlProf % 10% $ 40.91 Total Change Price $ 450.00 # of Units , Per Unit Sq. Footage 1 Per Sq, Ft. .- Olson & So", EleClti<:, '00. cr,.ng. OrGlr Work S~..r () , DEC-28-2004 17: 12 ROCHct-I CORP 7535598101 F.05/0'3 _. -.~. -'-- ~ Rochon Corpo,ation $Uif8 101 lflii'. 311.'".0 ,A,nni':JfJl)!.iS !.Hne ~,I:.Jrth ~ ~ FlymriUlll, M~I :5447 -, Cttlce 76355~':l~~?3 !' ) Fax 763 b~;1 8'01 '-- Andover Fire Station #3 12/:.2812D04 Beutow 8. Associates Rochon 'If D405 ROQU85t for Chanao Ordor .13 Description: Furnish new fOO amp 3.phast!!:; wire generator plug. to replacfI the eonnector spoc'd for single phue4 wire. Cost Breakdown Vendor ! labor ! Materials! Total 91~sE~~~~J~~~'sinTe'1ia;;--u-----"""''''1J-----J.~~~~-Q.t.~..-----~.~~~~-t-t..-- ~~5~~. be/tie. -/J,'s; It", ~ HJ. ....____.._~.._._._..~...P......__p.UJ____._........,.-------oo------t----.. .-.....----'-00----- ----... ..........-.--....... .....__....~!!tr.'!l.~~~~!~~!....____________.__....____ _____Lt____oo__!P:.!32. , , . , , , .......----------...-....---.......----........-..--..-............--.......--.--.......-----.....-.-............-----...---------..............-. . , , . , , -..-------00----....-....--------.-....-.......-01.-.--.......t.-....-........-I---------.--..... , . . ...oo__...________......______oo_________._...__._h __{_.._...__........__.._........~....-.-__..... General Conditions 5% I I i $ . Subto~J: : 1$ 878.47 ....___._......_____.._.........___oo________.Q!:!J..f. j--------oooo--oo-~----.........--..-t-~----.....1~~.?? Bond I : $ 10.98 () .....-.....-..--......-........-.....----- ---To1a11.......----oo-oo-;------...........-rr-----9Ja,3f Cost Breakdown Totalj $ ~~ 177Z 15" '- /-7-0 ~ .JaYl/1 h~/M ~I'OM ~~,~ -6).114<r/ f,tIIsf~,. c~ ().Jk w ;flt Ae.k/~~'7 Pr/ City of Andover (Dan Winkel, FIr. Chief) .11 I' /. to".~(,. r/"4j A14At, ~t{). / ., iJ (' . \ "- ./ Andover Fire Station #3 1/7/2005 Beutow & Associates Rochon # 0405 ReQuest for ChanQe Order #13 Description: Furnish new 100 amp 3-phase 5 wire generator plug, to replace the connector spec'd for single phase 4 wire. Cost Breakdown Vendor , Labor . Materials ! Total , . , . Olson & sons Electric 1 $ 136.40 1 $ 529.05 1 $ 665.45 ____nnnnuu_uu_uuuu_______nn___n_nn_n_nnin_uuu_uu___t___u_u___n__n_t_n_n__n_nu_u : : : $ - ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~9!i~~fq~~0_~E~~~EL~~~~~~~~~~~~~I~~~~~~~~~~~~~~~~I~~~~~~~~~~~~.~~~ , , , , , , ___________________________________________________________~_________________.a.__________________.a.__________________ , , , , , , ____n__nnuu_uu_uuu__n_____nn___nn_u_uu_ui_uuu_uu_u__t___n_nn_nn___tuu_u_uu__uu , , , , , , -m---mnnmuumm-m-GeneraICc)ndiiions-5%1mumuum-Tnmnmnumrr-mmu:m- Subtotal 1 , 1$ 732.00 , ,-, OH & pili $ 36.60 : ) _n______u_____n_n_nnnn____u_uu_u_____n_nn___J___n_nnnnn_t_uu_u__________tnn_n_n_n_n__ \-J Bond 1 1 $ 9.15 --uu--------n-n-uuu-uu-uu----nnn-nnnTolalr--n-uu-uuur--n-nn-n---unru-u-777.75- Cost Breakdown Totall $ 777.75 I Jason Peterson, Project Manager City of Andover (Dan Winkel, Fire Chief) C) DEC-28-2004 17: 12 ROCHON CORP 7635598101 P.07/08 r~ \ , J "-~ .0' CHANGE ORDERf I lSzt-E New 3-pbcue generator n:ceptadc DATE: 12/09104 TO: Rodlon Corporation ATT'N: Jason PeteTSOl1 JOB NAME: Alll10ver Fire Station JOBIII 0200403 EXTRA WORK TO BE DONE AS FOLLOWS: Furnish new 100 amp 3-phase five wire pin and sleeve lenerator r"ccptllclc. This indud"s restocking ch.t~e for old 3-pole 1.phll3c n:ceptade. This is your Buthority to: o Proceed with this extra worl( o lit time nnd material rllte~. o lit time nnd m:ltel'ial rates witll a guaranteed maximum of $ [KJ lit :\ fixed price of $ 878.00 f \ o :lnd advise QUI' office of total cltll'ge by '-.1 (D;lte) o othel' ~ This work should bt bill...d as follows: o nccllDllllate into ch.mge ol'del' to b. issued at a IMer date. o bill 'cpal':ltely. ~ bill OIl l'c::ular contnlct billing 3S change ord.L o Advise oftotlllllddition~1 cost fOI" this .xtnt werk nnd w:lit fo!' written/verbal approval from before proceeding with work. D Additional construction contnet time req"iJ'ed to iostall tltis extra work is estil11ated to be _2 ,,,orkiog dn)'s. <D-te) (Blrnalun:) (Title) P/~D$I! $ilflr bot" ccpiea, ,elQ;n o"ef~ your recorJ", Qnd return ane /Q us. 'rhank YIJ/l .r ') '-./ . DEC-28-2004 17: 13 ROCHct-I CORP 7635598101 P.08/08 ,-, ~j Change Order BreaK Down Chg. Order 12521-E File Number: 02-0405 Date: 12106/04 Job Name: Andover Fire Station . Description: Change Generator receptacle from 1-phase to 3-phases Cost Net General Material $ 496.00 Net Major Materials $ . Net Direct labor $ 124.00 Net Labor Burden $ - Net Non Productive labor $ - Net Direct Job Expense $ 12.40 Applicable Sales Taxes $ 33.05 Sub Totals $ 665.45 Freight $ 30.00 Air Freight $ - Restocking Charge $ 85.50 for restocking of 1-phase recepi Trencher $ - Equipment Rental $ . Applicable Sales Taxes $ 5.56 ,- , Handlin!:j Charge $ 12,11 \..j Sub Totals - $ 133.16 Total Job Cost S 788.61 Overhead/Prof % 10% $ 79.BS Total Change PriCE! $ 878.47 # of Units 1 Per Unit Sq. Footage 1 Per Sq. Fi. Ot",," & Sons EleolJ1o. lng. C/1;l n9'l Ordor Work S/l(et , .~ , \ ~) TOTAL P. G8 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Public HearinglPrivate Dog KenneUI130-179th Avenue NW DATE: January 18,2004 INTRODUCTION A Public Hearing has been scheduled to consider approval of a private dog kennel license requested by NormaJeanne and John Ellis at I 130-179th Avenue NW. r''' DISCUSSION \.~J Due to a complaint regarding dogs running at large and the fact that there are more than 3 dogs at the Ellis residence, staff contacted Mr. and Mrs. Ellis to inform them of the requirement for a kennel license. An application for a kennel license was completed and the appropriate fee was paid. All property owners within 350 feet ofthe Ellis residence were notified of the public hearing. Letters from three of the neighbors have been received and are attached. The applicant is requesting a private kennel for 8 dogs (5 poodles and 3 mini- schnauzers). Staff contacted the Sheriff's Office for reports regarding the dogs and two reports were received, one from 1998 and one from 1999. ACTION REQUIRED The City Council is requested to hold the public hearing and consider whether a private dog kennel license should be granted. 0 (j Respectfully submitted, ilL. (J./L Vicki V olk City Clerk Cc: NormaJeanne & John Ellis, 1130 - 179th Avenue NW Attachments: Police Reports / Letters from neighbors / () 0 r~ \..J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US PRIVATE DOG KENNEL LICENSE APPLICATION Name A/o r \IV\ CA -::s- Q..(A '^ ~ Q... ol..... :::S-o'^ V\ fl\i!. Address--D 30 I -)OiT If AvE- NW AN h.ovE K. M'I ~~ ~olV\ 5S004- Telephone Number ,bJ- LQg. -13S~ Number of Dogs C6 Kennel Name - ~ 30 l '^' [IL~ Type of Kennel: Commercial (any place where a person accepts dogs from the general public 0 and where such animals are kept for the purpose of selling, boarding, breeding, tra:7~ or grooming) . Private (any place where more than three dogs are kept for private enjoyment and not for monetary gain, provided such animals are owned by the owner or the lessee of the premises on which they are kept) *********************************************************************** Property Size 5! 0\ c.., ~- e... ~ Method of Waste Disposal Will facility be used for training dogs? tJO Number of employees IV 0 V\. '<... Attach a scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. *********************************************************************** 0 icense Fee: _ New License $200.00 (Conditional Use Permit) Renewal License $25.00 - (J 1130 179th AveNW ANDOVER Minnesota 55304 USA Tel: 763 434 1356 Email: iohnellis3131 iWaol.com City of Andover (for the attention of Victoria Volk) 16S5 Crosstown Boulevard N.W.) ANDOVER Minnesota 55304 Dear Ms. Volk Thank you for your letter, dated December Sth 2004, drawing our attention to the City Ordinance requiring us to apply for Private Kennel License. Please [md attached a completed application form. We have also enclosed a sketch of the property, showing fenced in areas; a copy of the city map showing our position to adjacent properties and a sketch of the main part of the house - the 1st floor. We think that the following points may assist you in assessing the position. \. We have S adult dogs (5 poodles weighing 4 - SIbs. And 3 mini schnauzers weighing 15 - 20 Ibs.) 0 2. Most of the dogs have been de-barked. This does not mean that the bark has been eliminated but that the pitch has been reduced significantly. 3. All the dogs are in good health and visit the vetenarian regularly. 4. The dogs have free reign of the house but each has its own kennel. In addition we have 3 large cages (6ft by 6ft) for the larger dogs. 5. No additional buildings have been erected to accommodate the dogs. 6. The property consists of over 5 acres of grass and woodland. A large area of the property has been TOTALLY FENCED IN (4ft mesh fencing with posts approximately 10 ft. apart). 7. Within this large area there are three other fenced in areas:- . An area directly behind the garage, with access to the garage, 30 ft. by 16ft chain link fencing 6ft high. . An area adjacent to this approximately SOft by 100 ft (which is mainly wooded). The fence is similar to that surrounding the property, that is, 4 ft mesh fencing with posts approximately lOft. apart. . An area from the front and in front of the garage approximately 30 ft by 40ft. The fence is similar to that surrounding the property, that is, 4ft mesh fencing with posts approximately lOft. apart. . None of these areas form part of the property boundary and, therefore, do not abut any neighboring property . There isa significant area of wood and grass land which is totally and securely enclosed. We hope you [md the information, and attached sketches; helpful but if you have any other questions then do not hesitate to contact us. 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' \..~ ..----------+---- ---~ ------ --- ~...~~ - - - ------------ ----------- ------ ------- ---_._~-- -- -~-.-- ---- - ----------- ----- -"---- ----- ---- -------_.- - -- .--- ..----.--- --.---------;--------------------------.-----.---.----- ---------------.---------.--.----------.--.-----.--.------ , " , ) -- ~- : - " - ~ - -. - r"-' ~- - . . ~ - I .- ....... :-~ -, ,.<" ).>-0--1--,-: 4.";~ -.. . _..~ .... '.~ ':..~'''.',,'~.. " '\ . :~-", .--.J ~5. ,. '..~ ~ .- ._--.- .". ..-.;~...- .......... -,. ..~ ~. ,,-.-" '- ~ .. -, -~~-" ." -" .,". .0 ~- I . ! I 9;;; - .. ;".1'" . ; -. ~ b;:};.' ....;..... i ;.; :;-_.' ." ~ .j:-... ..'-' 4. i , ..;&: ~ _,~..!'IIi';-." ,. ---- A',h , _ . ~ '?~ ~J/~. :,It' . , ." ~ ~. "-'. ,. \ _. - . _:J , ....... . ~J , " , ] \._- ~ ! , I t:-.n-j -i~~_~_L 1-) , ! ! t r , 'T"-.-L .LJ_L.I 1 i r ! J . ; - (--r--;: ".. ..-..... ~-._, -...... - , - l 1 r~,.~. ~ r >---'< ~ ';.r~ .. ~. - ..-.:;,.. _. / --- I I , .'\ , ,-.../ . , ) "- -" , . , j ANOKA COUNTY SHERIFF'S DEPT. INCIDENT: 99108697 INCIDENT CASE REPORT ~~L FOR SERVICE ISN: 01 \ \ \ ILl ACTIVITY: -NO ENTRY \ \ CFS ACTIVITY: 50004 -DOG COMPLAINTS \ \ DATE-TM RPTD: 6/10/99 1307 HOW RECVD: -NO ENTRY \ \ OPERATOR ID: PAMM DISPOSITION: S -ASSIT./ADVISED \ \ MISC NUMBER: UNIT ASSND: 5Z47 -ANDOVER CSO \ \ TIME RECEIVED: 1307 OFF1 ASSND: CS008 -COM. SO S. CRUZE \ \ TIME DISPATCH: 1307 OFF2 ASSND: -NO ENTRY \ \ TIME ARRIVED: 1307 PATROL AREA: -NO ENTRY \ \ TIME COMPLETE: 1317 GRID: A6000 -ANDOVER HANSON>UNIV,161ST>18\ \ EVIDENCE: NO JURIS: 01 -MN002120X - ANDOVER \ \ LOCATION: 179 AVE NW APT: CITY: ANDOVER \ \ ADDR NUM HIGH: 1130 ST: MN ZIP: 55304-0000 \ \ \ OFFENSE ISN: 01 -- NONE -- REPORTED BY \ \ \ NAME: HUSS, WALT DOB: AGE: \ \ ADDRESS: CORRECTIONS MN \ c') SEX: -NO ENTRY \ RACE: -NO ENTRY HGT & WGT: \ \ \ \ ISN: 1 PSN: 9 NAME TYPE: R -PERSON REPORTING \ \ ACTIVITY: 50004 -DOG COMPLAINTS \ \ \ JUV REPORTED BY -- NONE -- VICTIM -- NONE -- JUV VICTIM -- NONE -- ARRESTEE -- NONE -- JUV CONTACT -- NONE -- OWNER \ \ \ NAME: AKRIVOS, NORMA JEAN DOB: 3/04/41 AGE: 58 \ \ ADDRESS: 1130 179 AVE NW ANDOVER MN 55304-0000 \ \ SEX: F -FEMALE \ \ RACE: W -WHITE HGT & WGT: \ \ EYES: -NO ENTRY PH: 612-434-1356 \ \ \ ()ISN: 1 PSN: 2 \ " ACTIVITY: 50004 -DOG COMPLAINTS \ \ \ RUN: 1/06/05 11: 20 VZIX (CONTINUED) PAGE 1 SIGNED: ANOKA COUNTY SHERIFF'S DEPT. INCIDENT: 99108697 INCIDENT NARRATIVE REPORT n ILirER: PAMM ACTION DATE-TIME: 06/16/99 20:58:00 ---------------------------------------- ON 6/10/99, I HAD A PHONE CALL FROM MR. WALT HUSS TO CHECK AND SEE IF THERE WAS ANY MORE THAN 3 DOGS AT 1130 179TH AVE NW. MR. HUSS EXPLAINED DUE TO A COURT ORDER. MRS. AKRIVOS MUST HAVE A LICENSE FOR EACH DOG SHE HAS AND ALSO HAVE NO MORE THAN THREE DOGS. ON ARRIVAL, I WALKED UP TO THE FRONT DOOR. THE FRONT DOOR WAS OPEN AND I KNOCKED ON THE FRONT DOOR BUT NO ONE ANSWERED THE DOOR. THE FRONT DOOR WAS OPEN WITH THE SCREEN DOOR CLOSED. I COULD SEE 4 DOGS IN THE HOUSE. THERE WERE THREE POODLES (TOY) AND ONE LAB. I WENT ACROSS THE STREET TO THE NEIGHBORS HOME AND ASKED IF ANYONE WAS HOME AT AKRIVOS HOUSE. THEY SAID NO. I CALLED MR. HUSS TO RELAY HIM THE INFORMATION ON WHAT I SAW. I CLEARED THE CALL AT 1317. CSO WARREN. ---------------------------------------- 0 0 RUN: 1/06/05 11:20 VZIX (COMPLETE) PAGE 3 CSW-PRINT20R05Tl12048 ANOKA COUNTY SHERIFF'S DEPT. INCIDENT: 98240274 INCIDENT CASE REPORT f) \ , Ch..wL FOR SERVICE ISN: 01 \ \ \ ILl ACTIVITY: -NO ENTRY \ \ CFS ACTIVITY: 50004 -DOG COMPLAINTS \ \ DATE-TM RPTD: 11/24/98 2359 HOW RECVD: -NO ENTRY \ \ OPERATOR ID: KXEC DISPOSITION: G -GOA/UTL \ \ MISC NUMBER: UNIT ASSND: 3Z45 -PATROL-C-ANDOVER \ \ TIME RECEIVED: 2359 OFFl ASSND: 9252 -DEP. J. BERGGREN \ \ TIME DISPATCH: 2359 OFF2 ASSND: -NO ENTRY \ \ TIME ARRIVED: 0046 PATROL AREA: -NO ENTRY \ \ TIME COMPLETE: 0056 GRID: A6000 -ANDOVER HANSON>UNIV,161ST>18\ \ EVIDENCE: NO JURIS: 01 -MN002120X - ANDOVER \ \ LOCATION: 179 AVE NW APT: CITY: ANDOVER \ \ ADDR NUM HI GH : 1130 ST: MN ZIP: 55304-0000 \ \ \ OFFENSE ISN: 01 -- NONE -- REPORTED BY \ \ \ NAME: NORDSTROM, TAMlKA DOB: AGE: \ \ ADDRESS: 1110 179 AVE NW ANDOVER MN 55304-0000 \ \ - SEX: F -FEMALE \ ~) RACE: U - UNKN"OWN HGT & WGT: \ \ EYES: -NO ENTRY PH: 612-434-4027 \ \ \ \ ISN: 1 PSN: 1 NAME TYPE: R -PERSON REPORTING \ \ ACTIVITY: 50004 -DOG COMPLAINTS \ \ \ JUV REPORTED BY -- NONE -- VICTIM -- NONE -- JUV VICTIM -- NONE -- ARRESTEE -- NONE -- JUV CONTACT -- NONE -- VEHICLE ISN: 01 -- NONE -- STOLEN PROPERTY ISN: 01 - - NONE -- EVIDENCE PROPERTY ISN: 01 -- NONE -- ,--.... ~, ) RUN: 1/06/05 11: 20 VZIX (COMPLETE) PAGE 1 SIGNED: ANOKA COUNTY SHERIFF'S DEPT. INCIDENT: 98240274 INCIDENT NARRATIVE REPORT / ' \ \ . iTER: KXEC ACTION DATE-TIME: 12/14/98 13:10:00 ---------------------------------------- REPORT OF DOG BARKING AT LOCATION. WHILE PARKED IN AREA I DID NOT HEAR ANY DOGS BARKING. CLEARED. DEPUTY BERGGREN ---------------------------------------- , , . /- -~ ) - , RUN: 1/06/05 11: 20 VZIX (COMPLETE) PAGE 2 CSW-PRINT20R05Tl12039 (~ Merwyn & Dorothy Larsen '-J 17844 Xeon Street NW Andover, MN 55304 Home Phone: 763-434-9106 Business Phone: 763-257-1361 Fax: 763-257-0161 email: Merwyn.Larsen@comcast.net January 4, 2005 ~~~~ City Council City of Andover C/o Victoria Volk - City Clerk RE: Public Hearing - Private Dog Kennel for Norma Jeanne & John Ellis Due to conflicts on my calendar, we are not sure that we can make the public hearing on the above subject. We want to express our concems on allowing such a permit to our neighbors. () Norma Jean has lived next door to us for over 25 years. During that time, she has had goats that were cried all the time, dogs of all types for years that roamed all over the neighborhood, barking through our front door at us & finding their ways inside our chain linked yard that keeps our small dog controlled. There were other animals also but not quite the problem as the dogs. We have no ill will against Norma Jean & John. She is a nice friendly lady and has a great love for animals; however, she does not know how to take care of them properly. She feels that her pets should be pets of the entire neighborhood & she doesn't train them. We don't want their dogs in our yard or barking at 4:00 to 5:00 AM in the morning when she lets them out. We have had enough of that. Up until just a few months ago, their yard was unfenced. We know they had over 8 dogs and the dogs were all over the place. I think they were in our yard more than their own. John fenced the west side, east side & north side of the property but not the south side. It is kind of hard to keep dogs in an area when only 3 sides are fenced. This late summer he finally did complete, we believe, the south side after other neighbors came over to their place to complain. We believe now they only have 2 to 3 dogs. John takes the dogs on walks, which is great, but even with the 2 or 3 - they still bark (high pitch bark) uncontrolled while outdoors. We really do not believe Norma Jeanne knows how to maintain a private dog kennel or to keep more than a couple of dogs in control. We envision that should she be granted a private kennel permit, we will have the same problems that we had prior when she had numerous dogs. Granted they now have the yard fenced, somewhat haphazardly, BUT the barking is unbearable () when there are a large number of small yipping dogs - no matter what time of day or night! ~ ~_.J It is very understandable that dogs need to have an area to run & play outside & we are not against dogs at all. We own one & control him. We know of other owners of private dog kennels that have their yards fenced in 6 foot high solid privacy wood fences so dogs can't see other areas & when their dogs start to bark, they immediately control them & silence them - it is called training. We don't believe Norma Jeanne or John know how to train their dogs to do anything - except run, breed & bark uncontrollable. We definitely are opposed to allowing the Ellis's a permit for a private dog kennel. If you lived directly next door to Norma Jeanne for over 25 years & with the problems in the past with her animals, you wouldn't either. Norma Jeanne & John are excellent neighbors EXCEPT for the dog problem. They are nice & friendly. When Dorothy has talked to them about the dogs in the past, they were pleasant, but nothing ever changed until our neighbors to the south started going over there & complaining. Norma Jeanne wrote a note to all neighbors apologizing for her dogs & that they were getting rid of the majority of them. I believe they have, except for 2 or 3. We really don't want to see a bunch of dogs all over again. It will be back to the old way & that would be worse than before because they would be legal with a permit. We will attempt to attend the hearing, but our concerns will not change from those stated in this letter. I do hope you will not allow the permit for more dogs. 0 Thank you for allowing our input. 'tf:::z!/~ 0 (J Philip and Michele Hagberg 17817 Yellow Pine St. NW Andover, MN 55304 To: Andover City Clerk & City Council Re: Application for dog kennel Meeting Date: Tuesday, January 18, 2005 Our property adjoins that of Jeanne and John Ellis. We are ABSOLUTELY AGAINST granting or allowing the Ellises to maintain a dog kennel at this residence. The following are the key issues: . Incessant and continued barking from this residence. (Many, many dogs.) . For the past two to three years we have had as many as 12 of their dogs in our yard. We have been chased and harassed by these dogs when doing yard work. . The large amount of female dogs has brought a continued string of other dogs through our property trying to get to these dogs. While they have put up a small fence recently to contain their dogs (somewhat) the barking and attracting of other dogs has continued. It is time for the City to deal with this problem and not try to legalize an illegal and untenable situation. () Philip R. Hagberg J-- If -D5-" Michele R. Hagberg m~f~ I ILf 105 0 ,-' January 12, 2005 \__J City Clerk 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Application of Norma Jeanne and John Ellis to Maintain a Dog Kennel at 1130 _179th Avenue NW, Andover, MN Dear City Council Members: This letter is sent to express our extreme opposition to Mr. and Mrs. Ellis' application to maintain a dog kennel at 1130 - 179th Avenue NW. We live at 1110 - 179th Avenue NW, . directly next door to the Eilis' on the east side of their propeny. We have almost 5 acres ofland. We have lived here for more than 6 years now and have had nothing but problems with the many dogs that are kept on the Ellis' property. The Ellis' always appear to have at least 8-12 dogs at a time and they roam the neighborhood at will and bark (or yap) incessantly. We have no confidence that getting formal approval from the City to maintain these dogs will change the manner or magnitude of the problems they cause. For many years we have tried to be cooperative neighbors and not to complain, but things are just completely out of hand at this point and the Ellis' dogs prevent us from having the full use and enjoyment of our property. , ~'\ Simply put, these dogs are a nuisance and they always have been. Below are a few of the 0 specific problems giving rise to our opposition. Noise Nuisance The dogs that the Ellis' maintain are little "yapping" dogs and they bark at anything and everything during all hours of the day and night. When we first moved into our home, I was 8 months pregnant with our first child and working full time. Sleep was (and still is) a valuable and needed luxury. I had to call the police at approximately 2am one morning because the dogs had been barking for hours, preventing me from getting any sleep. Before calling the police, I actually got dressed and went next door to ask Ms. Ellis to calm the dogs down or bring them inside, but she did not answer the door. This problem continues currently except now we also have our 6 year old and 4 year old telling us that the dogs woke them up too. We have a 4 month old baby as well who has had his sleep disturbed by the barking. I can safely say that everyone in my household has lost sleep because ofthe dogs maintained by the Ellis'. In addition to the noise problems affecting our sleep, it also affects our ability to use our property. We cannot have guests without the dogs barking at the guests. We can't walk to our mailbox without initiating a barking session. We definitely cannot have outdoor events without planning on the Ellis' dogs to show up or to bark until it drives us indoors. They bark at everything, so it is extremely annoying both day and night. 0 " Trespassing ~-) The Ellis' claim that they have a "fence" which will keep the dogs on their property, but these dogs roam the neighborhood currently and have done so as long as we have been there. In just the last few months I have personally witnessed Ms. Ellis coming onto our property to retrieve her dogs as they roamed our property. We cannot count the many times these dogs have come into our yard and barked threateningly at us and our children. They are small, so they do not appear threatening at first glance, but these dogs have been outwardly aggressive on many occasions. It is unreasonable to expect us to enjoy our property when the Ellis' dogs come into our garage, dig in our trash, chase our cats, challenge our dog and act in an aggressive manner toward us and our children all while unlawfully trespassing on our property. Destruction of Pro pert v The problems with the Ellis' dogs canie to a head for us when they began destroying our property. We decided to allow the children to raise chickens outside our barn behind our main residence. We built a chicken coop on the back of the barn and kept the chickens there. The Ellis' dogs killed every one of our chickens, not once but twice. The dogs would dig under the buried fence, crawl into the chicken coop and attack the chickens. The Ellis' continuously denied that their dogs were the culprits until one day one of the dogs got trapped in the chicken coop after killing the last of the chickens. We called them over to retrieve the dog and to finally get them to admit that their dogs were destroying our property. They gave us $50 for the cost of the (.~ chickens, but the cost was not the major loss here. Our children lost pets and an opportunity to '-J learn and to take on some responsibility as they watched them grow. That could not be replaced. Now our children express hostility toward the Ellis' dogs asking us if we can "shoot" the dogs to make them go away. Honestly, it has been a tempting thought at times. Conclusion One of the reasons we moved onto a 5 acre plot of land in Andover 6 years ago was to have quiet enjoyment of our home and surrounding land. Unfortunately, to date, we have not had this expectation fulfilled. The Ellis' have acknowledged that their dogs are a problem to the neighborhood, A few months ago they placed a note in our mailbox stating as much and advising us that they planned to get rid of the dogs. However, they never followed through. Over all our neighborhood is quiet and family friendly. The Ellis' dogs have been a constant nuisance. We like the Ellis' and believe them to be good people, but we do ask that they not be given a license to continue maintenance of these dogs. Either I or my husband, John, plan to attend the public hearing and will gladly expand on these issues if you have any questions. Otherwise, feel free to contact us at our home phone number listed below. Respectfully submitted, ~e~ (----.,\ Tamika R. Nordstrom, Esq. \.....J (763) 434-4027 C I T Y o F (!!) NDOVE r, \_) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayo, ""d Counoilm,mbe", ~ CC: Jim Dickinson, City Administrato . Will Neumeister, Community Development Director4l~ FROM: Courtney Bednarz, City Planne~ SUBJECT: Consider Drive ThroughlTCF/Lot I,Block I Andover Marketplace 2nd Addition - Planning DATE: January 18,2005 INTRODUCTION Drive throughs are conditional uses in the General Business Zoning District. Review of this permit is intended to ensure adequate stacking for vehicles and to ensure the noise and lighting associated with this type of use will not adversely affect surrounding properties. DISCUSSION The proposed bank and drive through will be surrounded by commercial businesses and an existing residential neighborhood across Bunker Lake Boulevard to the north. Evergreen trees will be added between the drive through and Bunker Lake Boulevard to help shield headlights. Sufficient stacking is provided for a large number of vehicles that can be dispersed among the five drive \ through lanes as shown on the attached site plan. '-) The photometric plan provided by the applicant indicates that lighting will be less than the maximum light allowed at residential property lines (0.4 foot candles). All lights will be required to be shielded and directed downward. The project will be required to complete a commercial site plan review as indicated in the resolution. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the Conditional Use Permit subject to the conditions of the attached resolution. The minutes from the meeting are attached. ACTION REQUESTED The Council is asked to approve the Conditional Use Permit subject to the conditions of the attached resolution, Attachments Resolution / Location Map j Site Plan ./ / Building Elevation 01 1" PI ing Commission Minutes "-J 9300 Hennepin Town Road Minneapolis, MN 55347 CITY OF ANDOVER -. COUNTY OF ANOKA / . .. ) STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CONDITIONALUSE PERMIT REQUEST OF TCF FOR DRIVE THROUGH ON PROPERTY LEGALLY DESCRIBED AS: Lot 1, Block I Andover Marketplace 2nd Addition, Anoka County, Minnesota WHEREAS, TCF has requested a Conditional Use Permit for a drive-through, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code and would not have a detrimental effect upon the health, safety, and general welfare ofthe City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Conditional Use Permit for a drive-through on said property with the following condition: , l. The proposed project shall complete the Commercial Site Plan Process. , ; . . 2. The applicant shall provide evergreen trees to screen headlights from vehicles in the drive through from residential properties to the north. Adopted by the City Council of the City of Andover on this _day of ,2005. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk 1'. ., \.j -2.- Conditional Use Permit :J TCF Drive Through 0 E Cl ~ al [ z 3: [ 0 I- m m 0 c::: () r-l N CJ w-<:r' ~NDbVE~ -3- Project Location Map Layout Name: LOCATION MAP LAYOlJT Project Locabon: H:\GISDATA\PLANNING\PROJEcrs\NEWCASES,APR Date Printed: 01/03/2005 - 11:23:42 AM I _ . _'~___I -----...--- "Clt --. S1:J. I==T=: ~I ~ - . <LO"'...., NI'f'3......dN3Cl3 I!IIllIHOlJY - - xrn .----. """"NMOlNld3NN3H_ I U 0 ==- .._ -"-='::'':..-: WI -. SJ.:l3lJHOWEl.LH ::..- '-/ -~====-_'"':."':.:"'..:..-: nI -- SHO~ ,.,.... NOl.1am:115NOa ~Od 10N-7VIiO~ddV Alia fJNION3d 1.35 NV7d ~~. ~ . i I ,. U cd <C ~ t~ ~~~~ ~ ~ ~ i ~ ~ ~ ~ ~ ~ !~o ~~~ . 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I- LLZ Ow ; l- ce w > 0 0 0 LU 7' > ~- < W LL 0 '. ~ 0 ,--;j UJ - >- 0: f- 0 I.~ I... ~ 1IIi_~ iii ~ 0 -6- () PLANNING AND ZONING COMMISSION MEETING - JANUARY 11,2005 ~ PUBLIC HEARING: CONDITIONAL USE PERMIT (05-01) FOR DRIVE THROUGH FOR TCF BANK AT LOT 1, BLOCK 1, ANDOVER MARKETPLACE J!'D ADDITION. Mr. Bednarz explained drive throughs are conditional uses in the General Business Zoning District. Review of these permits is intended to ensure adequate stacking for vehicles and to ensure the noise and lighting associated with this type of use will not adversely affect surrounding properties. Mr. Bednarz discussed the staff report with the Commission and noted that staff would work with the applicant to screen headlights from residential properties to the north. 0 Commissioner Kirchoff asked if the entrance was the same one used by Festival and the other businesses. Mr. Bednarz stated it was. Motion by Greenwald, seconded by Kirchoff, to open the public hearing at 7:05 p.m. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. There was no public input. Motion by Greenwald, seconded by Vatne, to close the public hearing at 7:06 p.m. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. Commissioner Jasper stated this was inevitable that this was coming and he thought it was [me but when CVS came in, they required shielded or recessed lighting which and he wanted to make sure this was going to be considered in the final phase. Chairperson Daninger stated this will be noted for review. Motion by Greenwald, seconded by Kirchoff, to recommend to the City Council approval of the proposed conditional use permit subject to the conditions of the attached resolution. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. Mr. Bednarz stated that this item would be before the Council at the January 18,2005 City Council meeting. () -7~ ,^NDbVE~ @ (J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayo, ond Coundlmemb= ~ CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop ent Director l~ FROM: Chris Vrchota, Planning Intern ('i- SUBJECT: Consider Conditional Use Permit Amendment/Permitted Uses Lot I, Block 2, Grey Oaks - Planning DATE: January 18,2005 INTRODUCTION The applicant is requesting a Conditional Use Permit to amend the Planned Unit Development (PUD) Approval for Grey Oaks for Lot I, Block 2. DISCUSSION The PUD for Grey Oaks allows a daycare center as a commercial use on this site. The applicant C) operates a dance studio which would be moved to this location if the proposed amendment were approved. The dance studio would use approximately one half of the proposed building. The applicant is requesting that the PUD be amended to include office and retail trade and services as permitted uses on the site, with the following uses being excluded: retail tobacco store; new or used car sales; service station/repair garage; adult use businesses; car wash/self-service vehicle wash; recreational vehicle, boat, and marine equipment sales; pawn broker; liquor licenses; and dancing/live entertainment. Chapter 12-2-2 of the Andover City Code defines "Retail Trade and Services" as: "Stores and shops selling the personal services or goods over a counter. These include: antiques, art and school supplies, auto accessories, bakeries, barbershops, beauty parlors, bicycles, books and stationery, candy, cameras and photographical supplies, carpets and rugs, catering establishments, china and glassware, Christmas tree sales, clothes pressing, clothing and costume rental, custom dressmaking, department stores and junior department stores, drugs, dry foods, electrical and nousehold appliances sales and repair, florist, food, furniture, furrier shops, garden supplies (year round operation only), gifts, hardware, hats, hobby shops for retail of items to be assembled or used away from the premises, household appliances, hotels and apartment hotels, interior decorating, jewelry, including repair, laboratories, medical and dental research and testing, laundry and dry cleaning pickup (processing to be done elsewhere), laundromat, leather goods and luggage, locksmith shops, musical instruments, office supply equipment, optometrists, paint, wallpaper, phonograph records, photography studios, service station, restaurant (when no entertainment or dancing is provided), shoes, sporting goods, tailoring, theater, except open air drive in, therapeutic massage establishments (on and off site massage services), tobacco, toys, CJ variety stores, wearing apparel and similar type uses." The actual use of the site would be restricted by the exclusions listed above as well as its size. The City Council can add further exclusions that they find to be necessary or appropriate. At the time the application was submitted, the applicant was requesting that on-site dry cleaning be included as a permitted use on the site. In light of considerable opposition to this proposal at 0 the Planning Commission meeting, the applicant has requested that the application be amended and the request for on-site dry cleaning as a permitted use be removed. Applicable Ordinances Chapter 12-5-6 B of the Andover City Code provides the following criteria for the issuance of a Conditional Use Permit: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the comprehensive plan. 2. If it shall determine by resolution that the proposed use will not be detrimental to the health, safety, morals, or general welfare of the community, nor will cause serious traffic congestion or hazards, nor will seriously depreciate surrounding property values, and that said use is in harmony with the general purpose and intent of this title and the comprehensive plan, the City Council may grant such permits. Staff Recommendation C) In consideration of the comments made at the public hearing, staff recommends approval of the proposed Conditional Use Permit without on-site dry cleaning being included as a permitted use and subject to the conditions ofthe attached resolution. Planning Commission Recommendation The Planning Commission unanimously recommended denial of the proposed Conditional Use Permit. Please see the attached minutes for the reasons for their recommendation. Attachments Resolution .I Location Map ./ Letter from the Applicant I Proposed Site Plan / Planning Commission Meeting Minutes ./ ACTION REQUESTED The City Council is asked to approve or deny the Conditional Use Permit. R~Eub:itted, Chris Vrchota 0 Cc: Louis Rudnicki, 2711 Dahlia St. NW, Oak Grove, MN 55011 -2- CITY OF ANDOVER COUNTY OF ANOKA , " STATE OF MINNESOTA \-J RES. NO. - -05 A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF LOUIS RUDNICKI FOR PROPERTY LOCATED AT THE SOUTHWEST CORNER OF 155th LANE AND HUMMINGBIRD STREET, (PIN 22-32-24-11-0026) LEGALLY DESCRIBED AS: Lot 1, Block 2, Grey Oaks, Anoka County, Minnesota WHEREAS, Louis Rudnicki has requested a Conditional Use Permit to amend the Grey Oaks Planned Unit Development Approval; WHEREAS, a public hearing was held before the Planning and Zoning Commission and there was opposition to the request; WHEREAS, the Planning and Zoning Commission does not find that the request would not have a detrimental effect upon the health, safety, and general welfare ofthe City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the Conditional Use Permit request; () NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has reviewed the recommendation of the Planning and Zoning Commission and approves the Conditional Use Permit to amend the Planned Unit Development Approval for Grey Oaks to include office and retail trade and services as permitted uses on said property, with the following conditions: I. No on-site dry cleaning shall be allowed on the site. 2. The following uses shall be prohibited on the site: retail tobacco store; new or used vehicle sales, service station/repair garage; adult use businesses; car wash/self-service vehicle wash; recreational vehicle, boat, and marine equipment sales; pawn broker; liquor licenses; dancing/live entertainment. 3. The site shall conform in all other ways to the approved Planned Unit Development for Grey Oaks approved by resolution number R055-99. 4. The Conditional Use Permit shall be contingent upon approval of a Commercial Site Plan. 5. The Conditional Use Permit shall be subject to a sunset clause as per section 12-15-6-D of the Andover City Code Adopted by the City Council of the City of Andover on this _day of ,2005. CITY OF ANDOVER 0 ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -'3- z~ .- .!!l ,~ "0 ..... .. C) iii e: c .. ~ . " Ii. Ol ( "- @- ~ ) " " Ul ~ ~ C CIl .~ 00 0.:';:::; ..... .. .... .... .;::: i= .It EE .~ Q. !il tn "0,2 ~ ~ l.LJ Ol e: III "0.- :z ... o~ :E: ~ ::J tn a S l.LJ ilia 0_ i:J .. ::;: ce ce \0'" 2?'O B tn l.LJ ce ......; ~ I- ~ '" " l.LJ l.LJ '" a =e: C :z Z I- ~ II ~ a "0 W ~ l.LJ <( ~ '" 0)+:::0 @ "CI ::J l.LJ " 1;; Ol" C U u... ;.. E -0 Z ~ " CIl I- --' .. u CD ..I;: CJ l.LJ ce lJJ Ol ~ " _"C ;::: l.LJ lJJ U -0 <( OOl CIl U ce l- ce e CD ;; e: > ...I ~ .. Ul~ lJJ I- ~ Ill.. ._ 0 tn tn a. 0 0 -- -"0 III "\.~.DD .. a. .!! .Ol :E: ::E ~ .. .... ::; 0 -" "Ul "Oe: ! -gS / .. Ol / Ul.o /' "E"O / / 0- / 0" / Ol 0 ~..c: I OUl I :..::=C1J i .0> ,,0 0..0 ~.. Ol"O I =~ 00 "'0:.;:::; e: e: "Ol ; uiE ; ! "l/l Ol Ol ~ 0 " ~ Ul g ~) uiUl o.e: ..0 E'" x" ..E - ~ _ 0 Ul- _c ...- -Ol o...c: -- Ul_ "0.. Ol..c: Ol- "0"0 -g~ "0- ~ 0 o e: 0" ~.o E ~ o Ol ~..c: -Ol "O~ Ol" =-=ca 0._ E .. 0"0 Ol/l c::.c Ol- Ol- .00 l/l l!! .. Ol I ..c:Ul E:J .. . ~ Ol Ole: eo o.Ul Ul" ;511 "Ul .0" "OOl Ol.o ~.9 0"0 ~ Q) 0."0 e: e: () .Q 2 -e: ...- E- _ 0 \ ,2e: \ .5 Ol \ ..c: ., to- I jB 0 f z 2711 Dahlia Street Oak Grove, MN 55011 December 20, 2004 / '. '"- J City of Andover 1685 Crosstown Blvd Andover, MN 55304 Dear Staff, Commissioners, Council Members and Mayor, We respectfully request the Grey Oaks PUD be amended to expand the conditional use for Lot I, Block 2 to include office, retail trade and services, and on-site dry cleaning. In order to address concerns about inappropriate uses near a residential development, we are recommending the following use exclusions: retail tobacco store; used or new car sales; service station / repair garage; adult use businesses; car wash / self service vehicle wash; recreational vehicle, boat, marine equipment sales; pawn broker; liquor, dancing or live entertainment. Drv Cleaning Use We currently have a neighborhood dry cleaner with a clean environmental track record interested in leasing space. There are no provisions in the Andover City Ordinances for on-site dry cleaning operations. The City of Coon Rapids currently has on-site dry cleaning operations in their Community Commercial district. The City of Blaine currently allows dry cleaning businesses in their Neighborhood Business, Community Commercial, and Regional Commercial districts. A neighborhood on-site dry cleaner is a reasonable use on a conunercial property. The new dry cleaning equipment is much quieter, more energy efficient, and does not have the same environmental impact as the equipment of past operations. Current dry cleaning operations are required by law to dispose of any associated chemicals with a licensed environmental disposal company. Natural Gas Pipeline We have worked extensively with Northern Natural Gas to come up with a sketch plan that addresses their concerns ,.~-, by providing green space directly above the 16" high pressure main and between the pipelines and the building. ,--) Site Plan Issues I) The number of parking spaces has been increased by approximately 24% above the required amount to accommodate the needs of the dance studio. 2) The building pad has been relocated, minimizing the impact of building front signs on the future residential units, moving it farther from the existing single family homes, and increasing visibility from Hanson Blvd. 3) The entrance from 155th lane has been moved, eliminating the curve at the entrance, improving sight distances for 155th Lane, and providing better circulation and safety in the parking lot. 4) Vegetative screening will be increased along the rear lot line. 5) Conversations with adjoining property owners about our intentions yielded no negative feedback. Business History We are second generation owners ofa dance studio that has been operating in Anoka County since 1974. Our studio has been in business this long by making informed business decisions and providing a unique niche in the dance studio industry. We offer music and costumes based on strong Christian values. Our performance groups do not compete, instead they perform at community service events such as nursing homes, state and county fairs, and fundraiser events for the Leukemia & Lymphoma Society. We also offer the only nationally certified clogging instructor serving the northern Twin Cities Metro area. The majority of our students drive past other dance studios to get to our current location. Approximately 3000-3500 ft2 this site would serve as the new permanent home for our dance studio. Many years of searching has led us to this ideal location for our business. We and our students are excited about the possibilities this new location offers. We thank you in advance for your consideration. .-- () -s-- (~ " - J i I r PARKING LOT I NORTHERN NATURAL GAS EASEMENT PER PLAT DRAVING BUILDING I I ; I I I ,_., -"---...-" . .--~ --" \....) - - __ ..___._,_,_u_.__' REFUSE AREA JO a 'J'.... r." ~ ~~[H]~[ffi~'IT' !--..J CONSULTING ENGINEERS & SURVEYORS 3470 Washington Orive fffi Suite 200 Eagan, MN 55122 Phone: (651) 256-0101 Fax: (651) 256-0113 bdmce.com ~- Regular Andover Planning and Zoning Commission Meeting Minutes - January 11, 2005 ( ~~ ~ Page 2 "_ J ~ PUBLIC HEARING: CONDITIONAL USE PERMIT (05-03) TO AMEND PLANNED UNIT DEVELOPMENT APPROVAL OF GREY OAKS TO ADD PERMITTED USES TO LOT 1, BLOCK 2. Mr. Vrchota explained the applicant is requesting a Conditional Use Permit to amend the Planned Unit Development (PUD) approval for Grey Oaks for Lot 1, Block 2. Mr. Vrchota discussed the staff report with the Commission. Chairperson Daninger stated they received a supplement letter from Jodi Schroeder, 1736 th 155 Avenue NW. Commissioner Holthus wondered what the noise for an on-site dry cleaner would be, if it would be loud or a nuisance noise. Mr. Vrchota stated that the City's noise regulations limit how loud it can be, and if it were too loud it would not be allowed. Mr. Vrchota stated this will be a small neighborhood location and not a warehouse type of location. Commissioner Greenwald stated when this was platted; they discussed the site to be a daycare. Would the size of the building, roughly be this size. The proposed building was shown to be the same size on the site map for clarification. ,~ "\ Commissioner Greenwald wondered if someone could put a daycare or dance studio in at ) .'-j' this time. Mr. Vrchota stated without amending the PUD; only a daycare could be located at this site. Commissioner Greenwald wondered how many other on-site drycleaners are in Andover. Mr. Vrchota stated there are none because this use is not a permitted use in any ofthe City's zoning districts. Commissioner Vatne asked in the map included in the attachment, there appears to be a vacant lot to the east and he wondered ifthere was anything currently there. Mr. Bednarz stated there are two more commercial sites to the east that were approved with Grey Oaks but they are still vacant. Commissioner Kirchoff wondered what the difference was with an on-site dry cleaner versus other dry cleaners. Commissioner Greenwald stated other drycleaners ship the clothing out to be cleaned. Mr. Vrchota explained how on-site drycleaners run. Commissioner Holthus wondered ifthere were any environmental hazards associated with this. Mr. Vrchota stated there are some. During the drying process, there is air run through the machine and the air is filtered through a couple of different processes before it is released outside. .r ., Commissioner Casey asked if this new process met all the EP A standards. Mr. Vrchota \..J stated they did and it is a fairly highly regulated industry that needs inspections regularly. -7- Regular Andover Planning and Zoning Commission Meeting Minutes - January 11, 2005 ('; Page 3 '-.. .1 Commissioner Greenwald asked what the natural barriers were to the south. Mr. Bednarz stated this is pretty minimal at this time. Commissioner Holthus wondered why on-site dry-cleaning is not allowed in the City. Mr. Bednarz explained what he thought the reasons were regarding this. He stated the permitted uses from the zoning code were initially adopted in 1970 and a comprehensive update has never been done. Motion by Vatne, seconded by Kirchoff, to open the public hearing at 7:20 p.m. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. Commissioner Greenwald left the meeting at 7:20 p.m. Mr. Jerry Schroeder, 1727 1551h Avenue, stated he represented a few of the homes by him. He stated they have lived in Andover for four years and they knew there would be a daycare there and the concerns they have is with the on-site dry-cleaning business. He stated he has researched this and one of the main things that came up is the chemicals that are used in dry-cleaning clothes. . - Commissioner Jasper wondered what Mr. Schroeder thought ofthe dance studio going in , on the site. Mr. Shardair stated he is concerned with the parking lot facing his property ,-~j and with lights shining on his property. He stated they thought this was going to be a daycare and traffic would be gone at night and with a dance studio and drycleaner, there will be traffic all the time. Mr. Winslow Holasek, 1159 Andover Boulevard, asked there was zoning officially designated on the lot or is it just a PUD. Mr. Bednarz stated the lots were designated PUD and permitted uses assigned as a part of the Grey Oaks development. Mr. Holasek wondered what the permitted uses on the other two sites were. Mr. Bednarz listed the designated uses for the other two properties. Mr. Holasek stated the County has always been concerned with traffic being added onto Hanson Boulevard, he wondered if this was presented to them. Mr. Bednarz stated this was presented to the County when the Grey Oaks plat was reviewed and commercial uses were designated for these sites. Ms. Karen Nelson, 1653 1551\ stated she is concerned with the chemicals that will be transmitted into the air and also the added traffic in the area because she has a small child. Mr. Louis Rudnicki, 2711 Dahlia Street NW, Oak Grove, stated he was the applicant and / ~, would also be representing the dry-cleaning operation. He presented some dry-cleaning I '.~ .J facts to the Commission including handouts from the MPCA and a case study. He stated -3"- Regular Andover Planning and Zoning Commission Meeting Minutes - January 11, 2005 C) Page 4 this would be a "perc" type of operation. The cost of the perc system is not overly expensive for the smaller businesses to use. He stated the new machines use significantly less chemicals than other machines. He stated the drycleaners are heavily regulated and inspected regularly. Commissioner Holthus asked how loud the dry cleaning operation would be. Mr. Rudnicki stated they are currently in a shopping center with a dry cleaner and the noise is not a factor. Mr. Rudnicki stated the original building proposed was for 7500 square feet for the daycare and this building will be the same size. He stated there is a vegetative buffer between the two properties and they will work with staff to add additional landscaping, berming and recessed lighting. Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:40 p.m. Motion carried on a 6-ayes, O-nays, O-present, I-absent (Greenwald) vote. Commissioner Kirchoff asked what the monitoring consists of. Mr. Rudnicki stated he was not sure what they did for weekly monitoring. \] Commissioner Jasper asked where the existing dance studio is and how many students. Mr. Rudnicki stated it is located in Coon Rapids and has about 220 students. The hours of operation are from 4:00p.m. to 9: 15 p.m. in the evening. He added they are an atypical studio and do not have competitions, it is more community service oriented. Commissioner Vatne wondered if the proposed PUD amendment was only for the one lot. Mr. Vrchota stated that was correct. Commissioner Jasper stated when he read the report, he thought that drycleaners were not allowed in Andover for specific reasons but has heard this evening that it probably was not discussed at all in 1970. He stated this is monitored but is also noted to emit chemicals which could be dangerous to humans. He added that adding retail to the permitted uses would be a blank check to open up the site to a lot of different uses as shown in the definition. He did not think he would approve the dry cleaning operation without further information. Chairperson Daninger concurred with those comments. Commissioner Kirchoff did not think the applicant was asking for a blank check to do anything they wanted on the property but before he approved this he would like to know more about drycleaners and the chemicals involved. Commissioner Casey stated he does not know a lot about drycleaners but he did know that Coon Rapids in their process of cleaning up their boulevard has had to deal with 0 contamination from the dry cleaner that used to be there and he knows it has been costly and time consuming. He did not think he could approve this. ,- Regular Andover Planning and Zoning Commission Meeting Minutes -January 11,2005 (J Page 5 Commissioner Vatne asked why they were even considering this business if they are not allowed in Andover. Mr. Bednarz stated the application proposed these uses and the application needs to be reviewed as proposed. Mr. Vatne thought they needed to identify specifically what type of business that will be going in there and not just open it up to retail. He did not think a dry cleaning business would fit into a neighborhood. Chairperson Daninger thought they may be putting the cart before the horse. He did not think dry cleaners were a bad thing but they need to review this, perhaps as a part of the zoning code update, and decide where in the City they should be allowed with consideration of potential environmental concerns. Motion by Jasper, seconded by Casey, to recommend denial of the Conditional Use Permit as presented based on the concerns discussed by the Commission and the fact that the proposal is open ended and includes dozens of possible uses and because he was not comfortable with the safety of a dry cleaner going into that location as it may be detrimental to health safety and welfare. Motion carried on a 6-ayes, O-nays, O-present, I-absent (Greenwald) vote. :J Mr. Bednarz stated that this item would be before the Council at the January 18, 2005 City Council meeting. P LIC HEARING: LOT SPLIT (04-05) TO CREATE TWO RURAL RES] TIAL LOTS FROM PROPERTY LOCATED AT 3415163RD LANE NW. Mr. Bednarz ex 'ned the applicant proposes to create a new rural lot and retain a ten acre lot for the exist! home to preserve the green acres status ofthe property. This lot split is located adjacent to emporary cul-de-sac at 1 62nd Lane NW. Chairperson Daninger stepped down for pers I reasons. Vice Chair Kirchoff continued the meeting. Commissioner Vatne also stepped do Vice Chair Kirchoff asked if the street to go through, waul t create an outlot for. the triangle area on the map. Mr. Bednarz stated the applicants' 1 ntion was to retain ten acres on the north piece to retain their green acres status and tax c ification. The street easement does not confer upon the City fee title ownership of that gr d, the underlying ground would still be owned by the applicant. The triangle, the stre easement and the property to the north would still all be the same parcel although vi lly CJ separated by the street. -/6- ~NDbVE~ @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 'AX '"'' "'-,'" · 5LANDDV'._MN.05 TO: Msyrn- Mil Co~il M<mb= ~ CC: Jim Dickinson, City Administrator ~ David D. Berkowitz, City Engineer FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/Order Feasibility Report/05-6/11487 - 148th Lane NW/SS & WM - Engineering DATE: January 18,2005 INTRODUCTION The City has received a petition from the property owner of 1487 - 148th Lane NW requesting the improvement of sanitary sewer and water main (see attached petition), Project 05-6. DISCUSSION The resident at 1487 - 148th Lane NW, which is located in the Oak Bluff development, recently made () application to split their lot. Currently the existing home on the property has a private well and septic system. If the lot split is approved by the City, the existing home and newly created lot at a minimum will require connecting to municipal sanitary sewer. Municipal water is optional to connect to. As you can see by the attached map, the existing sanitary sewer and water main needs to be extended from the west or the east to serve the properties. These locations of the extensions for both utilities will be evaluated as part of the feasibility report. Also, the existing street will need to be reconstructed to extend the sewer and water. Note: If the City Council recalls, the lots as part of the overall development were approved by the City Council as one acre lots back in 1986 with the understanding that sanitary sewer and water could serve the entire development at some point in the future. The lot to the west and adjacent to this parcel have municipal sanitary sewer. Also, the City Council will need to discuss if other properties benefiting from the improvements should be assessed or deferred until a later date when the property owners are ready to hook up. BUDGET IMPACT The cost of the improvement would be assessed to the property owner over an 8 year period. ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer and water main for Project 05-6, 1487 - 148th Lane NW. 8 Respectfully submitted, ~~ Attachments: Resolutt:n, petitio('& Locati~aps cc: Keith Robert Olson, 1487 - 148th Lane NW, Andover C) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER & WATER MAIN , PROJECT NO. 05-6, IN THE AREA OF 1487 _1481H LANE NW . WHEREAS, the City Council has received a petition, dated December 29. 2004 requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 0 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is 0 3. The proposed improvement is hereby referred to the City Enqineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of January , 2005, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Victoria Volk - City Clerk - - 05-0 ~) - ~., . -.--, .~._'" .. -". p. , , ." .:............:.... .- Date /2):< r/o i i,o; DEG292Jl4,,\ l L---- J C":' . .' ',.~. .' ,< ...u~."ll,_""'_' ____ _-- Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements ~1t~anitaiY)seweystorm sewer and streets (circle one or more) with the costs of ttie Improvement to be assessed against my benefiting property. Said petition is unanimous and the public hearings for the feasibility report and assessments may be waived. We would like to be assessed over a 5 year period. 0 Sincerely, ~V~ Property Owner kr:; t f.; /(O/:; e rt- 01 Address I Lf'b XCJ/; City, State, Zip 7 /'t'(;r"LN An ()vt'I//fl/l/ Phone (Home) 763- l{;3 '(-CJ 7/7 (J911C ywork) I/, er- 1.F2. - 8.3 3 -61.2 3 f;;5ceL 76'3- '1'-/3 -~/1r () G:\DA T A\ST AFF\RHONDAA\FORMS\PETITION.DOC ~GE 10 ,", N.It:CORNCR SEE A~IX 0 _ Pl204>D$Eb LO'" SPI-IT \ SCC.H ~ ,^CD ,I ..... 'ii......_ - . "'. - ~# J .~'~~ ~:'J~ ',<6) I,..;:;:". i. 6'-" ~ I. Z 5 I~ It .'.. .'......... ,/ :, '. ,.;.i 'I< ","'1' '~.". :'1 ,~. " ,. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers 0 CC: Jim Dicki",on, City Admini''';~ Will Neumeister, Community Develo ent Director tlIcb- FROM: Courtney Bednarz, City Planner 4> SUBJECT: Consider Lot Split/3415 163'd Lane NW - Planning DATE: January 18, 2005 INTRODUCTION The applicant proposes to create a new rural lot and retain a ten acre lot for the existing home to preserve the green acres status of the property. This lot split is located adjacent to a temporary cul-de-sac at 162nd Lane NW (see attached location map). DISCUSSION Minimum District Provisions . \ Each of the lots will exceed the minimum width, depth and area of the R-1 Zoning J District. Please note that the east property line will be the front property line for each proposed lot at this time. Access A temporary cul-de-sac presently exists at the end of 162nd Lane NW. The property to the west of the subject property has been purchased by Meadow Creek Church. It is possible that a school may be constructed on this property in the future. City Code 12-4-9 requires future street extensions to be preserved. This requirement will add the following recommended conditions of approval to the proposed lot split: 1. A 60 foot wide street, drainage and utility easement to accommodate the potential future extension of 162nd Lane through the property. 2. A 120 foot diameter street, drainage and utility easement to allow construction of a permanent cul-de-sac in the event 162nd Lane NW is not extended through the property in the future. 3. The costs associated with construction of a street through the property or a permanent cul-de-sac are the responsibility of the applicant. A condition of approval requires a financial surety in the amount of $53,700 to allow one of / '\ these items to be constructed. This cost estimate includes removal of the existing , l temporary cul-de-sac and extension of 162nd Lane to the west property line. In \J the event that actual construction costs are less than the financial surety, the / ) difference would be refunded to the applicant. ~ ~.J The applicant has indicated to staffthat a street extended through his property benefits the property to the west. If the property to the west developed first and needed access to I 62nd Lane they would need to purchase it from the applicant. The applicant believes he . is being penalized due to the timing ofthe lot split. The applicant reminded staffthat when the lot was previously split in 2001 no street easements were taken and no payment for future road improvements was required. Effect of Future Street Extension If 162nd Lane is extended through the property in the future the following issues need to be addressed: 1. The front property line of the new lot would become the north property line. This means that lot width would then be measured 40 feet south of the easement along the north property line. The new lot would not meet the 300 foot lot width requirement of the R-I Zoning District. The City attorney has indicated that the lot split will create a legal lot of record and that future street extension will not affect this status in regard to lot width. 2. The residual parcel with the existing house would be divided by the extension of '\ 162nd Lane NW. } '-J While this is not ideal, this is the result when the property owner wishes to retain ten acres for the residual parcel and the City requires a street extension through the property. Easements In addition to the street, drainage and utility easements described above the City will require the typical rural lot drainage and utility easements (ten feet wide) around the perimeter of both properties. Staff Recommendation Staff recommends approval of the proposed lot split subject to the conditions described in the staff report and included in attached Resolution A. Planning Commission Recommendation The Planning Commission recommended approval of the proposed lot split without a condition that would require a financial surety for future street or cul-de-sac construction. The Commission recommended that a public project be initiated at the time the property to the west develops and that the benefiting properties be assessed for the street or cul-de- sac construction costs. The Planning Commission's recommendations are reflected in Resolution B. The minutes from the meeting are attached. >' \ "-..I -2.- ( '\ ACTION REQUESTED \ ) The Council is asked to consider the recommendations of staff and the Planning -- Commission and to approve one of the attached resolutions with any modifications the Council feels are necessary. Attachments Resolution A (Staff Recommendation) / Resolution B (Planning Commission Recommendation) ./ Location Map / Lot Split Drawing / Street Easement Graphic / Cost Estimates / Planning Commission Minutes / Cc: Jaime Humnick 3415 163rd Lane NW -- : i '-- :~.\ \._....1 -3- Resolution A (Staff Recommendation) () CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING A LOT SPLIT REQUEST TO SUBDIVIDE INTO TWO PARCELS PROPERTY LOCATED AT 3415 163RD LANE NW (P.I.D. 17-32-24- 13-0002) WHEREAS, Jaime Humnick has requested approval of a lot split to subdivide property located at 3415 163rd Lane NW, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover, and; . WHEREAS, a public hearing was held pursuant to state statutes, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split, and; U NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: I. The applicant shall provide a sixty foot wide street, drainage and utility easement in favor of the City of Andover to allow 162nd Lane NW to be extended through the property in the future. 2. The applicant shall provide a one hundred and twenty foot diameter street, drainage and utility easement in favor of the City of Andover to allow a permanent cul-de-sac to be constructed in the future. 3. The applicant shall provide ten foot wide drainage and utility easements around the perimeter of both properties. 4. The applicant shall be required to provide a financial surety in the amount of $53,700 for construction of the extension of I 62nd Lane NW or a permanent cul- de-sac. A determination of what will be constructed will be made at the time the adjoining property to the west is proposed for development. In the event that actual construction costs are less than the financial surety the difference shall be refunded to the applicant. The City shall initiate vacation of any street, drainage () and utility easements that are no longer needed as a result ofthis determination. -1-- 5. The applicant shall be required to pay a park dedication fee in the amount of C) $2,325 and a trail fee in the amount of $565. 6. The legal descriptions of the proposed properties shall conform to Exhibit A. 4. That the lot split be subject to a sunset clause as defined in Ordinance No. 40, Section III(E). Adopted by the City Council of the City of Andover on this _ day of_, 2005. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria V olk, City Clerk 0 0 -s-- Resolution B (Planning Commission Recommendation) .' "- V CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING A LOT SPLIT REQUEST TO SUBDIVIDE INTO TWO PARCELS PROPERTY LOCATED AT 3415 163RD LANE NW (P.I.D. 17-32-24- 13-0002) WHEREAS, Jaime Humnick has requested approval of a lot split to subdivide property located at 3415 163'd Lane NW, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare ofthe City of Andover, and; WHEREAS, a public hearing was held pursuant to state statutes, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split, and; \] NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: I. The applicant shall provide a sixty foot wide street, drainage and utility easement in favor ofthe City of Andover to allow I 62nd Lane NW to be extended through the property in the future. 2. The applicant shall provide a one hundred and twenty foot diameter street, drainage and utility easement in favor of the City of Andover to allow a permanent cul-de-sac to be constructed in the future. 3. The applicant shall provide ten foot wide drainage and utility easements around the perimeter of both properties. 4. The City shall initiate vacation of any street, drainage and utility easements that are no longer needed as a result of this determination. 5. A determination of whether a street or cul-de-sac will be constructed will be will be made at the time the adjoining property to the west is proposed for development. At that time the City shall initiate a public improvement plject and the construction costs shall be assessed to the benefiting properties. ~J -b- 6. The applicant shall be required to pay a park dedication fee in the amount of c.) $2,325 and a trail fee in the amount of$565. 7. The legal descriptions of the proposed properties shall conform to Exhibit A. 8. That the lot split be subject to a sunset clause as defined in Ordinance No. 40, Section III(E). Adopted by the City Council of the City of Andover on this _ day of _, 2005. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria V olk, City Clerk .~ (j -7- Lot Split 3415 163rd Lane NW (J '\ .7}v/ 1\ CC=tJ ' I t //\ \ , k;- _ 1Jj7J ~Y J - If ~- \ I-- II III "-.... I tl I1III1 j"~ . r\ J& ;/ ~~ ~ ----- , .-----/ ~ ~ I I T L ",} \ ' t'>~~'\ f--- H -...., I\~ - f-.. L J r/r=f $ '" 7 If V Ii ) ,\ '" !; I'\.". o~~ ---:0 ~ fi=1( I-- "" ~ ~ o {:S\ ~EE~~. ~c-- I ~~~ - I \ - 1.--- :-------- --4 -.r- .\^t - 1 I I o r- = 't---LW \ II r- \ - - -1. 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Roadway Improvements / '\ AL TERNA TE A Permanent Cal-De-Sac . ) '-- ITEM DESCRIPTION QUANTITY UNIT UNIT AMOUNT NO. PRICE 1 MOBILIZATION 1 EACH $ 1,000.00 $ 1,000.00 2 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 26 L.F. $ 5.00 $ 130.00 3 REMOVE EXJSTING BITUMINOUS CAL-DE-SAC 615 SY $ 3.00 $ 1,845.00 4 COMMON EXCAVATION 1609 CY $ 6.00 $ 9,654.00 5 SUBGRADE PREPARATION 1 R.S. $ 300.00 $ 300.00 6 AGGREGATE BASE CLASS 7B 50 TON $ 12.00 $ 600.00 7 CONCRETE CURB & GUTTER 468 L.F. $ 9.00 $ 4,212.00 8 TYPE LV 3 NON-WEAR COURSE BITUMINOUS MIXTURE 100 TON $ 40.00 $ 4,000.00 9 TYPE LV 4 WEAR COURSE BITUMINOUS MIXTURE 100 TON $ 42.00 $ 4,200.00 10 TOPSOIL BORROW 61 CY $ 12.50 $ 762.50 11 SODDING LAWN TYPE 556 SY $ 2.50 $ 1,390.00 / , 12 SEEDING, MULCH, & FERTILIZER 0.3 SY $ 2,000.00 $ 600.00 .0 TOTAL ALTERNATE A $ 28,693.50 r-' ; I '..J -//- Bernice Humnick Property 162nd Lane N.W. Roadway Improvements r " AL TERNA TE C Extended Roadwav without Caf-De-Sac I \._-' ITEM DESCRIPTION QUANTITY UNIT UNIT AMOUNT NO. PRICE 1 MOBILIZATION 1 EACH $ 1,000.00 $ 1,000.00 2 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 26 L.F. $ 5.00 $ 130.00 3 REMOVE EXISTING BITUMINOUS CAL-DE-SAC 615 SY $ 3.00 $ 1,845.00 4 COMMON EXCAVATION 2425 CY $ 6.00 $ 14,550.00 5 SUBGRADE PREPARATION 2.8 R.S. $ 300.00 $ 840.00 6 AGGREGATE BASE CLASS 7B 475 TON $ 12.00 $ 5,700.00 7 CONCRETE CURB & GUTTER 856 L.F. $ 9.00 $ 7,704.00 8 TYPE LV 3 NON-WEAR COURSE BITUMINOUS MIXTURE 122 TON $ 40.00 $ 4,880.00 9 TYPE LV 4 WEAR COURSE BITUMINOUS MIXTURE 122 TON $ 42.00 $ 5,124.00 10 TOPSOIL BORROW 61 CY $ 12.50 $ 762.50 11 SODDING LAWN TYPE 556 SY $ 2.50 $ 1,390.00 .~~ 12 SEEDING, MULCH, & FERTILIZER 0.8 ACRE $ 2,000.00 $ 1,601l00 \ . ~ 13 CATCH BASIN TYPE 401 2 $ 1,800.00 $ EACH 3,600.00 14 12" RCP STORM SEWER PIPE 48 L.F. $ 64.00 $ 3,072.00 15 12" APRON WITH TRASH GUARD 1 EACH $ 1,200.00 $ 1,200.00 16 RIP RAP CLASS 3 3 CY $ 100.00 $ 300.00 TOTAL ALTERNATE C $ 53,697.50 r- "''. U -/2.- Bernice Humnick Property 162nd Lane N.W. Roadway Improvements /' AL TERNA TE B Extended Roadwav with Temoorarv Cal-De-Sac , I , '. ' ITEM DESCRIPTION QUANTITY UNIT UNIT AMOUNT NO. PRICE 1 MOBILIZATION 1 EACH $ 1,000.00 $ 1,000.00 2 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 26 LF. $ 5.00 $ 130.00 3 REMOVE EXISTING BITUMINOUS CAL-DE-SAC 615 SY $ 3.00 $ 1,845.00 4 COMMON EXCAVATION 2586 CY $ 6.00 $ 15,516.00 5 SUBGRADE PREPARATION 3 R.S. $ 300.00 $ 900.00 6 AGGREGATE BASE CLASS 7B 563 TON $ 12.00 $ 6,756.00 7 CONCRETE CURB & GUTTER 918 L.F. $ 9.00 $ 8,262.00 8 TYPE LV3 NON-WEAR COURSE BITUMINOUS MIXTURE 151 TON $ 40.00 $ 6,040.00 9 TYPE LV 4 WEAR COURSE BITUMINOUS MIXTURE 151 TON $ 42.00 $ 6,342.00 10 TOPSOIL BORROW 61 CY $ 12.50 $ 762.50 11 SODDING LAWN TYPE 556 SY $ 2.50 $ 1,390.00 12 SEEDING, MULCH, & FERTILIZER 1 ACRE $ 2,000.00 $ 2,000.00 ,- 1 ,,--' 13 CATCH BASIN TYPE 401 1 EACH $ 1,800.00 $ 1,800.00 14 12" RCP STORM SEWER PIPE 16 L.F. $ 64.00 $ 1,024.00 15 12" APRON WITH TRASH GUARD 1 EACH $ 1,200.00 $ 1,200.00 16 RIP RAP CLASS 3 3 CY $ 100.00 $ 300.00 TOTAl ALTERNATE B $ 55,267.50 0 -1$- Regular Andover Planning and Zoning Commission Meeting Minutes-January 11, 2005 Page 5 (J mmissioner Vatne asked why they were even considering this business if they are not allo d in Andover. Mr. Bednarz stated the application proposed these uses and the applica needs to be reviewed as proposed. Mr. Vatne thou they needed to identify specifically what type of business that will be going in there and n 'ust open it up to retail. He did not think a dry cleaning business would fit into a neighbo ood. Chairperson Daninger thought may be putting the cart before the horse. He did not think dry cleaners were a bad thing t they need to review this, perhaps as a part of the zoning code update, and decide where 1 he City they should be allowed with consideration of potential environmental co ems. Motion by Jasper, seconded by Casey, to recomme denial of the Conditional Use Permit as presented based on the concerns discussed by e Commission and the fact that the proposal is open ended and includes dozens of possible es and because he was not comfortable with the safety of a dry cleaner going into that loca' n as it may be detrimental to health safety and welfare. Motion carried on a 6-aye O-nays, O-present, I-absent (Greenwald) vote. CJ Mr. Bednarz stated that this item would be before the Council at the January 1 City Council meeting. PUBLIC HEARING: LOT SPLIT (04-05) TO CREATE TWO RURAL RESIDENTIAL LOTS FROM PROPERTY LOCATED AT 3415 163RD LANE NW. Mr. Bednarz explained the applicant proposes to create a new rural lot and retain a ten acre lot for the existing home to preserve the green acres status of the property. This lot split is located adjacent to a temporary cul-de-sac at I 62nd Lane NW. Mr. Bednarz discussed the staff report with the Planning Commission. Chairperson Daninger stepped down for personal reasons. Vice Chair Kirchoff continued the meeting. Commissioner Vatne also stepped down. Vice Chair Kirchoff asked if the street to go through, would that create an outlot for. the triangle area on the map. Mr. Bednarz stated the applicants' intention was to retain ten acres on the north piece to retain their green acres status and tax classification. The street easement does not confer upon the City fee title ownership of that ground, the underlying ground would still be owned by the applicant. The triangle, the street easement and the property to the north would still all be the same parcel although visually 0 separated by the street. -/~- Regular Andover Planning and Zoning Commission Meeting Minutes - January 11, 2005 (J Page 6 Commissioner Jasper asked if streets were usually created by putting fee title in the City as opposed to an easement. Mr. Bednarz stated that typically when property is platted, it does create plat right-of-way and does confer fee title to the City or County. As a part of a lot split, they do not have that opportunity so they would record a separate easement document. Commissioner Jasper noted the report states in 2001 there was a previous lot split, he asked for clarification of this. Mr. Bednarz showed the split on the map and explained this section of the staffreport. Motion by Casey, seconded by Jasper, to open the public hearing at 8:06 p.m. Motion carried on a 4-ayes, O-nays, 2-present (Daninger, Vatne), I-absent (Greenwald) vote. Ms. Bernice Humnick, 3415 163rd Lane, stated they did a similar lot split on the end of 163rd Lane for their own home without any of these provisions for future streets. She wondered if this has always been the City's policy and have they made these requirements for similar situations requiring all applicants to provide financial security of this amount. Mr. Bednarz stated the City has not typically required a letter of credit as a part of a lot split to guarantee future road construction. This is something new. He noted a lot split done in 2004 which required a street easement but did not, at that time, require payment for the road to be constructed or to guarantee it would be constructed in the 0 future. Ms. Humnick stated due to the uncertainty of the property west of I 62nd Lane and not knowing what is going to happen with the development in that area, they do not foresee the cul-de-sac as a benefit to the property to the west because they do not see what it will bring and they do not know when develop will happen. She stated she had a problem requesting an open document from her bank for future development. Ms. Lorn Erickson-Street, 3368 162nd Lane, stated she did not understand what they were trying to do on the property with a cul-de-sac. Mr. Bednarz showed on a map the existing temporary cul-de-sac and explained the scenarios under which a street or permanent cul-de-sac would be constructed. Ms. Erickson-Street wondered if Meadow Creek decided not to build on the adjacent property because of what came out in the paper. Vice Chair Kirchoff stated he was aware that they had purchased the property but beyond that was not sure what was going to happen. Ms. Erickson-Street wondered if there was any way, without doing the new cul-de-sac, doing a driveway just off the temporary one or would it have to be another street extension. Mr. Bednarz stated this is correct. If the street is not extended to the west, City staff is recommending that the temporary cul-de-sac be removed and a permanent 0 cul-de-sac be constructed. -/~- Regular Andover Planning and Zoning Commission Meeting Minutes - January 11, 2005 Page 7 ,- " :,--/ Motion by Jasper, seconded by Casey, to close the public hearing at 8:06 p.m. Motion carried on a 4-ayes, O-nays, 2-present (Daninger, Vatne), l-absent (Greenwald) vote. Commissioner Holthus asked when Tulip Street will be reconstructed. Mr. Bednarz stated he was not sure of the current timetable for the reconstruction. Commissioner Holthus stated if Meadow Creek were to build a school in this location, they may not need to use 162nd, they may be able to use Tulip Street although right now it is a gravel road and pretty narrow. Is this a potential possibility. Mr. Bednarz noted that at the time the school is proposed, they would need to evaluate the site plan and a traffic study to see where the building and parking would layout and what type of transportation improvements would be necessary. Commissioner Jasper asked if the resolution, as drafted, suggest an open ended letter of credit or other financial surety that could go on indefinitely. Mr. Bednarz stated until as stated in the Resolution "determination of what will be constructed (i.e. cul-de-sac or street) will be made at the time the adjoining property to the west is proposed for development. " Commissioner Jasper asked what would happen in the meantime. Would the temporary cul-de-sac stay, would a new temporary cul-de-sac to the west be developed. Would the (j permanent cul-de-sac be developed in anticipation that the road could be then extended and the permanent cul-de-sac is broken down. Mr. Bednarz stated the temporary cul-de- sac would remain as it is now. Commissioner Jasper asked if the Humnick's had an objection to the street easement. Mr. Jamie Humnick stated it was their original intent to leave the temporary cul-de-sac but they did not object to the easements. Don Jacobson, 1333 Uplander Street, stated he is the Chair ofthe Meadow Creek Christian School School Board and they have under contract for deed the property just to the west of the lot split being discussed and he would not anticipate a street would be going through because it would go directly through their athletic fields as planned. They are estimating they will be starting a new school building as early as this year depending on financing but no later than two years. He did not think they would look favorably about a street going through. Vice Chair Kirchoff wondered based on that type of information, would a $54,000 surety bond still be required. Maybe there is not a need for a full easement across that property. Commissioner Jasper thought the easement still needed to be retained in case the church and school is not built. He thought in order to approve this, they would need to retain the two separate easements anticipated by the City but not the financial surety and then later if the school develops as anticipates, and then those easements could be vacated. Vice 0 Chair Kirchoff concurred. -/(- Regular Andover Planning and Zoning Commission Meeting Minutes - January 11, 2005 Page 8 .. ~ ) Commissioner Casey agreed with Commissioner Jasper and thought this made sense and ,- the City would maintain the easements because they do not know what will happen until the land is developed. Commissioner Jasper thought that even if they did not receive the surety and the land was developed with houses, the homes could be assessed for the road. Mr. Bednarz stated if the road was constructed as a public improvement, then the benefiting properties could be assessed and that benefit would need to be demonstrated. Motion by Jasper, seconded by Casey, to recommend to the City Council approval as written with the sentence in paragraph four of the resolution requiring a surety bond to be deleted and the last sentence in paragraph four be used in its place and a new paragraph be added indicating that future street improvements would be constructed as a public improvement and the benefiting properties would be assessed. Motion carried on a 4- ayes, O-nays, 2-present (Daninger, Vatne), l-absent (Greenwald) vote. Mr. Bednarz stated that this item would be before the Council at the January 18, 2005 City Council meeting. " ,-.J / '\ \.J -17- @) /' , \ \ , ,) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayon",d City Council ~ CC: Jim Dickinson, City Administrator FROM: Vicki Volk, City Clerk SUBJECT: Board of Appeals and Equalization Training DATE: January 18, 2005 INTRODUCTION A 2003 law (Statute 274.014) requires that at least one voting member present at the Board of Review meeting must have attended a training course developed or approved by .., the Minnesota Commissioner of Revenue. This training session must be completed prior I to January 1, 2006 and each year thereafter. '-..J DISCUSSION The County Assessor, in cooperation with the Minnesota Department of Revenue, has scheduled a training session for February 7,2005 at 7:00 p.m. at the Anoka County Courthouse, Room 705. There is no cost for the training and it is expected to last from 2- 1/2 to 3 hours. ACTION REQUIRED The City Council is requested to appoint one member to attend the training session on February 7,2005. Respectfully submitted, eLL. [)..fL- Vicki Volk City Clerk / " , , '-~ @ C I T Y o F ( "\ NDOVE ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 ..(763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: JOn moki",,"n, City Admlllli;"""" ~ b FROM: Courtney Bednarz, City Planner Will Neumeister, Community Development Director ~ SUBJECT: Present Planning Department Annual Report - Planning DATE: January 18,2005 INTRODUCTION } The City Planning staff has prepared a report of the Planning/Zoning Commission and '-/ Planning Department activities over the past year. DISCUSSION Staff will present a brief overview of the material in the bound document. ACTION REQUESTED The Council is asked to review the Planning Department Annual Report. Respectfully Submitted, ~ Will Neumeister Attachment Planning Department Annual Report I ,. . 'oj @ () 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: J"",,, Diclci",on, City Admini,trnt~ FROM: Dana Peitso, Human Resources Manager SUBJECT: Discuss City Administrator Review Process/Schedule Review Date DATE: January 18,2005 INTRODUCTION As per the contract for the City Administrator, the 6-month probationary review is due by February 17,2005. The City Council is requested to discuss the form they would like to use and schedule a date for the review. 0 DISCUSSION Mr. Dickinson was officially hired as the City Administrator on August 18, 2004. Per his contract and personnel policy, he is required to have a 6-month probationary review to discuss his performance up to this point. Attached you will find some sample review forms that other cities have successfully used. Please look them over and comment on what you would like to see in the form. In the past all of the review forms have been filled out and then forwarded to the City Attorney, who then prepared a summary statement of the reviews. Please discuss if you would like to continue this process or if you would like the process to be done in some other way. All employees are required to have a document on file showing their performance and this does include the City Administrator. ACTION REQUESTED Council is requested to discuss the review form and process, and then schedule a date for Mr. Dickinson's performance review. Respectfully submitted, .4~ Dana Peitso 0 0 DIRECTIONS FOR COMPLETING CITY ADMINISTRATOR PERFORMANCE APPRAISAL FORM On the following pages are the eight (8) major areas of responsibility for the City Administrator position. Please rate the City Administrator's performance in each of the responsibility areas using the rating scale below. Include comments to support each rating. E = Exceeds Requirements Performance consistently exceeds general standards and expectations in major area of responsibility described. Thus, performance standards are consistently exceeded during the entirety of the evaluation period. () . M = Meets Requirements Consistently competent performance in major area of responsibility listed; meets standards and expectations for the position. The employee may occasionally exceed one or more of the performance standards, but by an overall measure, meets the standards and expectations set. N = Needs Improvement Performance in major area of responsibility listed periodically or regularly falls short of normal standards and expectations. Improvements need to be made to achieve requirements. 0 , -"\ EIGHT MAJOR AREAS OF RESPONSIBILITY OF THE CITY U ADMINISTRATOR (1 ) Organizational Management (2) Fiscal/Business Management (3) Program Development and Follow-Through (4) Relationship with the City Council (5) Long Range Planning (6) Relationship with Public and Private Sector Organizations (7) Interagency Relations (8) Professional IPersonal Development 0 0 Performance Appraisal - Page 2 of 10 AREA OF RESPONSIBLlTY RATING .,- '\ (Circle one) \._) 1 ORGANIZATIONAL MANAGEMENT. E M N Description: . Plans and organizes work that goes into providing services established by past and current decisions of the Council. . Plans and organizes work that carries out policies adopted by the Council and developed by staff. . Evaluation and keeping up with technology. . Selecting, leading, directing, and developing staff members. Performance Standard for this Responsibility: Organizational management will be considered effective when a majority of the conditions below have been successfully fulfilled. (a) Well-qualified, promising persons are recruited and employed. (] (b) Employees are appropriately placed, contributing to a high retention rate. (c) Supervisory techniques motivate high performance. (d) Complaints to the Council are not common. (e) The organization is aware of new trends in technology. Comments/Observations of Evaluator: (Also use this space to indicate the impact upon the teamwork factor.) Suaaestlons for ImDrovement: (Specific area(s) that need strengthening.) Commendations: (Area(s) of performance calling for praise/commendation.) Comments from the Citv Administrator: 0 Performance Appraisal - Page 3 of 10 AREA OF RESPONSIBLITY RATING ,., -<Circle one) ~ j -- 2 FISCAL I BUSINESS MANAGEMENT. E M N Description: . Plans and organizes the preparation of an annual budget with documentation, etc., that conforms to guidelines adopted by the Council. . Plans, organizes, and supervises most economic utilization of staff/materials/ machinery. . Plans and organizes a system of reports for the Council that provide most up-to-date data available concerning expenditures and revenue. . Plans and organizes maintenance of facilities/buildings/equipment. Performance Standard for this Responsibility: Fiscal/business management will be considered effective when a majority of the conditions below have been successfully fulfilled. (a) Budget preparation and management are thorough and effective. /', (b) Cost-effective measures are perSistently pursued. "-) (c) Financial reporting is timely and readily understandable. (d) Physical facilities management is efficient. (e) An adequate data base is established and maintained. Comments/Observations of Evaluator: (Also use this space to indicate the impact upon the teamwork factor.) sUQQestions for Improvement: (Specific area(s) that need strengthening.) Commendations: (Area(s) of perfonnance calling for praise/commendation.) U Comments from the Citv Administrator: Performance Appraisal - Page 4 of 10 AREA OF RESPONSIBLlTY RATING r ., (Circle one) <.J 3 PROGRAM DEVELOPMENT. E M N Description: . Plans and organizes on-going programs and services to the organization. . Plans and organizes work involved in researching program suggestions by Council and staff and the reporting of the results of analysis. . Maintains knowledge of current and innovative trends in the area of services being provided and incorporates that knowledge in program suggestions and research. . Plans and organizes work assigned by the Council so that it is completed with dispatch and efficiency. . Plans, organizes, and supervises implementation of programs adopted or approved by the Council. Performance Standard for this Responsibility: , Program planning techniques and procedures will be considered effective when , , a majority of the conditions below have been successfully fulfilled. \.j (a) Ongoing programs and services are fully responsive to the organization's needs. (b) Monitoring procedures are in place and functioning well. (c) Measurable outcomes (to the extent possible) are used to determine success in program planning. (d) The City Administrator can be depended upon to follow through. (e) Makes most effective use of available staff talent. Comments/Observations of Evaluator: (Also use this space to indicate the impact upon the teamwork factor.) suaaestions for Improvement: (Specific area(s) that need strengthening.) Commendations: (Area(s) of performance calling for praise/commendation.) ; ...., I ! "'J Comments from the City Administrator: Performance Appraisal - Page 5 of 1 0 AREA OF RESPONSIBLlTY RATING ( "'; (Circle one) . , ~ 4 RELATIONSHIP WITH COUNCIL. E M N Description: . Maintains effective communications, both verbal and written, with the Council. . Maintains availability to the Council either personally or through designated subordinates. . Plans and organizes materials for presentations to the Council, either verbally or written, in the most concise, clear, and comprehensive manner possible. Performance Standard for this Responsibility: Relations with the Council will be considered effective when a majority of the conditions below have been successfully fulfilled. (a) Materials, reports, presentations, and recommendations are clearly and convincingly made. ~ '\ (b) Communications are made in a timely, forthright, and open manner. \.. ". (c) Responses to requests are made promptly and completely. (d) Recommendations appear to be thoroughly researched. (e) Adequate information is provided to the Council to make decisions. (f) A system is in place to report to the Council current plans, activities, and events. Comments/Observations of Evaluator: (Also use this space to indicate the impact upon the teamwork factor.) Suaaestions for Improvement: (Specific area(s) that need strengthening.) Commendations: (Area(s) of performance calling for praise/commendation.) r-' Comments from the Citv Administrator: ( \ ',J Perfonnance Appraisal - Page 6 of 10 AREA OF RESPONSIBLlTY RATING /-, (Circle one) \J 5 LONG RANGE PLANNING. E M N Description: . Maintains knowledge of new technologies systems, methods, etc., in relation to services offered. . Keeps the Council advised of new and impending legislation and developments in the area of public policy. . Plans and organizes a process of program planning in anticipation of future needs and problems. . Establishes and maintains and awareness of developments occurring within other testing centers or other jurisdictions that may have an impact on City activities. . Plans, organizes, and maintains a process for establishing goals to be approved or adopted by the Council and monitoring and status reporting. Performance Standard for this Responsibility: 0 Strategic planning will be considered effective when a majority of the conditions below have been successfully fulfilled. (a) A well-constructed long-range (strategic) plan is currently in operation. (b) Annual operational plans are carried out. (c) An on-going monitoring process is in operation to attain qualitv assurance in program and project implementation. (d) Program evaluation and personnel evaluation are inter-related with the strategic planning process. (e) A marketing strategy is developed and monitored. Comments/Observations of Evaluator: (Also use this space to indicate the impact upon the teamwork factor.) suaaestions for ImDrovement: (Specific area(s) that need strengthening.) 0 Commendations: (Area(s) of perfonnance calling for praise/commendation.) Comments from the Citv Administrator: Performance Appraisal - Page 7 of 10 AREA OF RESPONSIBLlTY RATING 0 (Circle one) 6 RELATIONSHIP WITH PUBLIC I PUBLIC RELATIONS. E M N Description: . Plans, organizes, and maintains training of employees in contact with the public, whether by phone or in person. . Establishes and maintains an image to the community that represents service, vitality, and professionalism. . Establishes and maintains a liaison with private non-governmental agencies, organizations, and groups involved in areas of concern that relate to services or activities of the City. Performance Standard for this Responsibility: Communication services will be considered effective when a majority of the conditions below have been successfully fulfilled. (a) Contacts with the media are timely and credible. 0 (b) Publications are varied and consistently well-received by the citizens. (c) Feedback from the public and the community leadership is positive. (d) The City has a good image with comparable organizations. Comments/Observations of Evaluator: (Also use this space to indicate the impact upon the teamwork factor.) Suaaestions for ImDrovement: (Specific area(s) that need strengthening.) Commendations: (Area(s) of performance calling for praise/commendation.) Comments from the Citv Administrator: 0 Perfonnance Appraisal - Page 8 of 10 AREA OF RESPONSIBLlTY RATING ,,--, (Circle one) ~J 7 INTERAGENCY RELATIONS. E M N Description: . Maintains awareness of developments and plans in other jurisdictions that may relate to or affect the City. . Establishes and maintains a liaison with other agencies in those areas of service that improve or enhance the City's programs. . Maintains communications with governmental jurisdictions with which the City is involved or interfaces. Performance Standard for this Responsibility: Intergovernmental relations will be considered effective when a majority of the conditions below have been successfully fulfilled. (a) Sufficient activity with professional organizations. (b) Regarded as leader by agency officials. r-\ (c) Provides examples of good ideas from other jurisdictions. U (d) Positive relationship with other agencies. (e) Good cooperation with cities, counties, and state agencies. (f) Good relationship with universities and colleges. Comments/Observations of Evaluator: (Also use this space to indicate the impact upon the teamwork factor.) suaaestlons for ImDrovement: (Specific area(s) that need strengthening.) Commendations: (Area(s) of performance calling for praise/commendation.) 0 Comments from the Citv Administrator: Performance Appraisal - Page 9 of 10 AREA OF RESPONSIBLlTY RATING /-- (Circle one) ~-) 8 PROFESSIONAL I PERSONAL DEVELOPMENT. E M N Description: . Maintains awareness and value of broadening professional and personal development. . Demonstrates imaginative leadership initiatives. . Ability to build cohesiveness in staff. . Decisiveness in leadership performance. . Effectiveness in verbal communications. Performance Standard for this Responsibility: Professional and personal competencies will be considered effective when a majority of the conditions below have been successfully fulfilled. (a) Management techniques show evidences of innovation, imagination, and ./-\ decisiveness. \J (b) Synergetic techniques are fostered. (c) Verbal communication is commendable. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Frank Stone, Public Works Superinten ent SUBJECT: Schedule Public Works/City Council Workshop - Public Works DATE: January 18, 2005 INTRODUCTION Public Works Division requests a workshop session with the Mayor and Council to discuss various issues related to Public Works. ,. '\ DISCUSSION U Staff would like to discuss Public Works facilities and equipment needs along with future projects and developments with Council input and guidance. It has been more than two years that staff and Council have met for this type of work session, which can be vety beneficial for the direction of this division. RECOMMENDATION Possible dates for the workshop session could be February 3'd, 8th, 10th, or 17th. If these dates don't work, the meeting would have to be delayed until the last two weeks in March due to personnel scheduled vacations. Respectfully Submitted, ~~ Frank Stone Public Works Superintendent 0 @) 1--'. \ ".,.1 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-6923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: January 18,2005 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: l. Community Center Construction Update 2. Administration/Finance Updates 3. Road Improvement Project Updates , "\ 4. Development Activity Updates . , '--) 5. Meeting Reminders 6. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notifY me so an adequate update can be made. "- () .- . " .1 , '-- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Executive Session: Charles Mistelske Litigation DATE: January 18, 2005 At the closed session the City Attorney & City Administrator will give a brief verbal update on the Charles Mistelske litigation. " '-) - ( , 1 \ I . J Dr \8 '\y\.ClO DATE Januarv 18. 2005 ITEMS GIVEN TO THE CITY COUNCIL ;> Item #16 - Present Planning and Zoning Annual Budget Report - Planning PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\DATA\STAFF\RHONDAAIAGENDA\CC L1ST.doc 0 i , I I I 0 I ~- 0 0 0 I 0 , i Planning and - 0 ,: . - -' ~-::-- - - - - '~.-;~~&~",,:;.:,. Zoning ~~ .- -~-----_:~~"'--~- ..,- .-, ... . .-.~ . -- 0 - Couunission . ..... ~.. 0 Annual Report I 0 I 2004 0 0 0 0 0 i 0 I 1 i 0 I CITY OF ANDOVER ; 0 1685 CROSSTOWN BOULEVARD N.W. ! ANDOVER, MINNESOTA 55304 i (763) 755-5100FAX (763) 755-8923 I WWW.CI.ANDOVER.MN.US I rt u I ,..., J Sl\c I T Y 0 F~ ,..., "-,"NDOVE ..' . I LJ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 ,..., FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ! L.J ,..., J January 6, 2005 J Dear Planning Commissioners: J We are pleased to transmit this Planning Commission Annual Report. This document is intended to summarize activities undertaken in 2004: J During 2004 the Planning Commission reviewed a mix of residential and commercial projects as development continued at a steady pace. Andover's increasing attractiveness to commercial J investors was demonstrated with the addition of CVS, Walgreens and Target Greatland to the City's expanding economic base. It is anticipated that the Planning Commission will review projects for the remaining commercial pads within Andover Station in 2005. J The City now provides a full life cycle mix of housing choices that satisfy a broad range of homebuyer preferences from rural acreage lots to urban townhomes. Residential development J will continue to be strong with the help of Andover's newer schools, the Community Center/YMCA, and growing commercial areas. The Planning Commission's involvement in J updating the City's Sewer Staging Plan was another important step in guiding urban development into the future. J The Commission and staff worked closely together to craft ordinance amendments to address issues that arose through the review of projects. This process continues into 2005 as we begin a more comprehensive update of the City's zoning regulations. J These are just a few of the many accomplishments the Planning Commission helped to shape in 2004. As we look ahead to 2005, the Planning Commission will continue to playa central J role in the City's growth and development. On behalf of the Community Development Department staff, I would like to wish you a happy and healthy new year and thank you for the hard work and dedication that makes Andover a better place to live. r, J ~ ,..., J J City Planner J ,..., J ,..., , , LJ n I u 2004 Planning and Zoning Commission Annual Report ,..., u Table of Contents ,..., LJ ,..., J ,..., Message from the City Planner........................... ....... ....................... .....1 J Table of Contents............................................................................. ..2 1 Application Summary Table............................................................... ...3 LJ Planning Case Log Index......................................................................4 ,..., Planning Case Log... ... ... ......... ... ... ... ......... ... ... .................... ............. ...5 u 2004 Building Permits................................................................... ........7 ,..., New Residential Development Map...... .................... ............................ ...8 u New Residential Development Table...... ...... ..... ............. .................. ........9 fl Commercial Development Map............ ......................................... ...... ....1 0 J Commercial Developments................................................................. ..11 ,..., Updated Sewer Staging Plan Map...........................................................13 LJ Zoning Map.................................................................................... ...14 ,..., Land Use Map................................................................................. ...15 u A Look Ahead to 2005......... ............... .............................................. .....16 ,..., Attendance................................................................................ ........ .17 J Planning Commission and Staff............................................................ ....18 J ,..., ; u ,..., I LJ J ,..., J 2004 Andover Planning and Zoning Commission Annual Report ,..., -2- I u n , U n I u Application Summary Table n u n , U Type of Case 2000 2001 2002 2003 2004 1 Comprehensive Plan Amendment 6 1 4 9 3 u J Conditional Use Permit 9 12 14 18 9 Lot Split 9 2 12 10 5 J Rezoning 9 3 7 10 9 n Variance 18 3 10 10 6 i &J Ordinance Amendment N/A 3 16 10 3 n i U Preliminary Plat Review N/A 4 9 9 13 n Residential Sketch Plan Review N/A 7 9 5 8 I u Annual Totals 52 35 81 79 56 "1 J J n Note: Records for Ordinance Amendments and Preliminary Plat Reviews were not J organized by year prior to 200 I. J The Residential Sketch Plan Review process was initiated in 2001. ,.., , U n J n I U J 2004 Andover Planning and Zoning Commission Annual Report n -3- L..J ,., LJ 1 LJ Planning Case Log ,., u Index ,., J CPA Comprehensive Plan Amendment J CUP Conditional Use Permit J LS Lot Split ,., MISC Miscellaneous u ,., REZ Rezoning J VAR Variance ,., , U OA Ordinance Amendment ,., , I PP Preliminary Plat Review L.J J RSP Residential Sketch Plan Review J 1 u 1 L.J ,., LJ J ,., I L.J J 2004 Andover Planning and Zoning Commission Annual Report ,., -4- I u n I U n I LJ 2004 Planning Case Log n i U File Address Description n I U CPA 04-01 City Wide Major/Minor Collector Streets, grade separated rail crossings CPA 04-02 Andover Station North Change land use designation from URH and GB to URM n CPA 04-03 City Wide Update Sewer Staging Plan i U CUP 04-01 14220 Crosstown Boulevard PUD containing 16 townhome units (Crosstown Meadows) CUP 04-02 3631 Bunker Lake Boulevard Drive-thru window (CVS Pharmacy) n CUP 04-03 2343 135th Ave. Home based beauty salon. I LJ CUP 04-04 14XXX Hummingbird St. New townhouse design (Nature's Run) CUP 04-05 13633 Martin St. On-site liquor sales (Andover Bowling Center) n CUP 04-06 16045 Nightingale St. Institutional sign over 32 square feet (Andover Christian Church) i CUP 04-07 Northern Andover Amend FEMA floodplain map U CUP 04-08 Lot 1, Block 5 Andover Amend PUD to add drive-thru window to retail building. Clocktower Commons ,.., CUP 04-09 13535 Grouse St. Expand retail sales in an Industrial district (Beberg Landscaping) J LS 04-01 17845 Palm St. and 560 177th Ave. Split R-Ilot & combine to create two R-llots. n LS 04-02 15952 Makah St. Two R-Ilots from one R-Ilot. J LS 04-03 2043 158th Ave. Re-split two previously combined lots. LS 04-04 1386 148th Lane Two R-4 lots from one R-l lot. LS 04-05 SW 1/4 ofNE 1/4 Sec. 17 Split to create two R-llots. n i REZ 04-01 15955/15803/15773 Crosstown Blvd. R-I to R-4 (Miller's Woods) U REZ 04-02 15929 Crosstown Blvd. R-l to R-4 (Fire Station #3) n REZ 04-03 14220 Crosstown Blvd. R-4 to M-I (Crosstown Meadows) J REZ 04-04 SE Yo ofNE Yo Section 21 R-l to R-4 (Woodland Estates 6th Addition) REZ 04-05 1422161" Ave. R-I to R-4 (Oakview Park 2nd Addition) REZ 04-06 13748 Round Lake Blvd. R-4 to SC (A portion of the property for CVS Pharmacy) 1 REZ 04-07 7xx 140th Lane R-I to R-4 (Whispering Acre) U REZ 04-08 1386 148th Lane R-I to R-4 (Lot Split) REZ 04-09 15941 Hanson Blvd. R-I to R-4 (Prairie Cove) J VAR 04-01 921 158th Ave. Vary from front & side yard setbacks for existing house. V AR 04-02 14268/14545/14555/14964 Setbacks- Round Lake Boulevard Reconstruction Round Lake Blvd. J V AR 04-03 13943 Wintergreen St. Vary from rear yard setback to construct a sunroom. V AR 04-04 13542 Poppy St Vary from rear yard setback for an addition. V AR 04-05 Does not exist- see CUP 04-06 1 V AR 04-06 17536 Quay St. Vary from 2.5 acre minimum to shelter horses. (withdrawn) V AR 04-07 826 138th Ave Vary from buildable lot area provision. U OA 04-0 I Amend City Code 12-14-10 D. 8: Lighting in off street parking areas. 1 OA 04-02 Amend City Code 13-3: Planned Unit Developments. U OA 04-03 Establish regulations for temporary structures. 'l PP Andover Marketplace Andover Marketplace 2nd Addition (Commercial) I PP 1775/1777 Bunker Lake Blvd. Andover Station North (Commercial) U PP 1101 161" Ave. Country Oaks West (Single family, urban & twin homes) n J 2004 Andover Planning and Zoning Commission Annual Report n -5- J n i U n I LJ 2004 Planning Case Log n L..J File Address Description n u PP 14220 Crosstown Blvd. Crosstown Meadows (Townhomes) PP 17022/17052 Round Lake Blvd. Deer Oaks (Single-family, rural) n PP 13309 Jay St. Hanson Meadows (Single-family, urban) I PP 16337 Verdin St. Kimberly Oaks (Single-family, rural) LJ PP 15955/15803/15773 Crosstown Blvd. Miller's Woods (Single-family, urban) PP 1422 16151 Ave. Oakview Park 2nd Addition (Single-family, urban) n PP 15941 Hanson Blvd. Prairie Cove (Single-family, urban) I PP 1021 Crosstown Blvd. Sophie's Manor (Single-family, urban) LJ PP 7xx 140th Lane Whispering Acre (Single-family, urban) n PP SE Yo ofNE Yo Section 21 Woodland Estates 6th Addition (Single-family, urban) I u RSP SE Yo of SE Yo Section 3 Brooks Crossing (Single-family, rural) RSP 1101 161" Ave. Country Oaks West (Single family, urban & twin homes) n RSP 13309 Jay St. Hanson Meadows (Single-family, urban) I RSP 16337 Verdin St. Kimberly Oaks (Single-family, rural) U RSP 15955/15803/15773 Crosstown Blvd. Miller's Woods (Single-family, urban) RSP 15941 Hanson Blvd. Prairie Cove (Single-family, urban) n RSP 16134 Valley Dr. Silver Meadows West (Single-family, rural) U RSP 7xx 140th Lane Whispering Acre (Single-family, urban) n I L..J n I U n ; u n I d n U n I U '1 I U n I , U n , J 2004 Andover Planning and Zoning Commission Annual Report '1 - 6- U n I u 1 LJ 2004 Building Permits n J Type of Permit 2000 2001 2002 2003 2004 n L..J Residential 342 285 218 182 251 Additions 37 35 43 46 41 n Garages 57 47 70 78 52 I U Basement Finishes 13 73 106 88 75 Pole BuildingIBarn 9 3 8 11 11 J Sheds 14 16 15 21 22 Swimming Pools 41 50 50 39 28 Chimney/Fireplace/Stove 9 2 6 2 3 n I Structural Changes 21 29 28 38 35 u Porch/Deck/Gazebo 325 234 311 294 244 n Repair Fire Damage 3 3 2 3 5 J Re-RootlSiding 184 272 295 249 243 Other 19 24 16 19 31 n Commercial Building 14 8 19 13 16 J Commercial Plumbing 16 15 15 19 33 Commercial Heating 16 15 16 22 27 n Commercial Fire Sprinkler 9 7 13 12 29 I Commercial Utilities 3 6 2 3 10 L..J Commercial Grading 3 4 1 1 6 n J n Residential Building Permits , , u ,.., 350 J 300 n 250 J 200 n 150 I u 100 n , 50 , u 0 2000 2001 2002 n 2003 2004 I U 1 2004 Andover Planning and Zoning Commission Annual Report U '1 -7- , I U n L.J 1111 I 111111 1IIIUIIIII~~111111111 111111 I I I !:'~~!:!!:! !:!t!:>!:'!:!!:' !:'!:'!:'!:'r-:!:'!:!!:'!:'!:'~!:'!:'!:!!:'!:!!:!!:'!:!!:' Ie!:'!:,!:!!:,!:, l:' ~ !l n ~!ii i i!!~ii l-lii ~iiii i!!iiiiii iiiiii i ! ! 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"'" ;;; '" '" '" ~ ..r::: 0 .,<: 0 ,0: 0> 0> 0> '-J IIJ 0 "" .s:::: '_ < ~uuu 0 ~ 0 ...... z OO~fI)OO""U;::;;>;;>;;> ""oz fI) f-o>:S J ~ n U n J New Commercial Development n I L..J n \\{\:LUj, m ~l fn'f....,U : ..J I H 1 :: \ I III I\) HI.I I ~ U L h ~ 'r--\ -w cL'g ... ~ l't;f r- U IA: I)- Y /"= tJ. I H"~ J rJ"(lJR ~ f- l)~ ~) II 1- n gEj ~ rn I I ~T 1 lEE III 31 '"' ifill h r rr 1" J =. -m~ LL WJ Ii ,~ gy illI~~( -' ~~ fl"'l 7' IV\ JI> 4 - IH1IE Iw~( ~ 'Ii v .... l'-'-lll >, ~'l; II :J~ n h I "1= II Am I J b,\~~ Hm ~~ ij~ '-,~'It- lit- H 71- H ~b ~n= Hanson !:1'~' I=li' D~.n R ~~ Community Commons d.\,'"O- B..... [3E J IP rT~ ~~b I Center 1&111 ~..... ~ ~r It- 7th YMCA ~ I~~ fr. "1.. I '-1[11Q~-l 1 ~lElEB!r /' I ='--~ r I rmI ffI!lIffilffi --' nJ ~ .1 .L/;V: J eli II \\~ r \NIl I ~_ <- l, ' Ii I I / ~ W m And..., "'I~ J ~ ~ _\ /. {L f{ mIl ~~~~~~:r I~OOH I ~ , ~ I-~ ~ ~W - ~~ J I ~ >U mJI" ~ ~ fffiJ I ~ v II~~I ~ ~ _ L U I " I ~~ J ,,:u m~'II_~~ '~ffiIfIHIE ~ And~ver II ~ .~ ~ ~11ffi!mj ~ Station. !!!HJlIlIIIlIl9 ::::::;: EI!!!II!IlJ ~ 'North ~ J W CVS~~ ~\\II~W111 II ~~ IIIIl1IlI Pharmacy ~~ Walgreens 101 ~II&JID J ~Elhllll I ~ !'1< ~\ Y 'l .1t11~~ M~ ~ ~~~ \~ ! In I ~iII ~~~~ )J!~ LJ ~~~!II fIHl!!B ~1IJ1!~Ill~ ~ Target ~ J 8:Ii I Greatland J N w~, J Sl\NDi~ "1 I 10 LJ Loyout Name: COMMEROAL DEVELOPMENT Project Location: H:\GISDATA\PlANNING\PROJECTS\NEWCASES,APR Date Ponted: 01{06{2005 - 03:09:49 PM J J Commercial Development '1 L..J '1 Andover Community Center J After groundbreaking on May sth, work progressed quickly on the new Andover Community Center. 'l The first practice was held on November 14th and u_~_ --I the first game was played on November ISth. - _-~. ; .j_c. .~ Work will continue on the Ice Arena, Field House, i_~_...:J1. .r:... C';~}''''~~'.'.~ ~nd YMCA, with substantial completion expected u ~. :.~ '_. . .. -." ~~.~~.-.._=: III late summer, 200S. n- .~ ~ '...~.,.~, '--- - ~- --."'-...- - L..J n I U n CVS Pharmacy J Things progressed quickly for the CVS Pharmacy. Super America was tom down in n June, and work began on the CVS building J shortly thereafter. CVS opened for business on October 31 st. J ~ iI: ~31_ ~ - -- -. '.- c...--______:~ n I u n J Walgreens Pharmacy Having opened on November sth, Walgreens J Pharmacy represents one of. the last major tenants to move into Andover Station. As a nationally recognized retailer, Walgreens 1 serves as a strong draw for Andover Station. L..J .~ J' .... '-~' :~.~;:: n L\:~~~;]::~~..~.~::~' ~~:_:;~~t~1fj ; u n J 2004 Andover Planning and Zoning Commission Annual Report n -11- I J J '1 J Commercial Development n L..J ~ Target Greatland J The much-anticipated Target Greatland was largely completed by the end of 2004. J . 1"\ ,:, T. !he ~assive und~rtaking offinis?ing the - ~ ! - mtenor and stockmg the shelves IS ~ ''''''(",: ~,~:4~ und.erway, and the store is set to open for j. .-'ct:--:Et- ~ ......,-,-:--l~..::: busmess on March 6th, 2005. u '~c.-.--~I:--""~-----~ . ..~ r- -. ...' ...:....-'" u . - .:....--. -- ------ ,..., ~.-----~ -- -..-~ L.J n i U n Fairbanks I and II J The Fairbanks I development was competed in 2004, with tenants now, n filling the building. A pizzeria, ice cream J parlor, and coffee shop are among the new businesses serving central Andover. 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"L: ,<Tl'--"' ..., L<KH'''T '"' I: II j w ~<"~}.,-,,'/l-cl/; - ~:"',('0-,('~"~~1 ,~ f:;: In' [ r.V;;C""'T Irv ~~ il10 , . '~'l~'\::f~ ~H I' ~ .J ""p",,,,,,, ! W--" ~3; ~ ~ ~ I ~~. ....~a' ~:.J ~~: <2'- r---" I't-l ;;:.~;:'" I~ ..,.~_ ,,",'- \ 0'~ I , " I r-' hi \\.V( 1\ L1i =:::: ll!6W f- (;.- J!f) J i-- 'I I E>=""'''"' ~II III f-- Y(t;:: ~ III 1'Th V =~.!J ~ / =~~: 1 ~ ~ ~) , , I' I- ""L "\. tsv~ ~ I ,,","'''NW 1/- \ b~ I II T1 --.l UM'ERSlTY~VEEX1' ~~i~ ii ~!i~~lilj~~ ~~ ~llj ii~ Iii!! ~~lijiili ~~~~ ~~ ~~~~~~~~~~~ ~~ ~~~~ ~~~ ~~~~~ ~~~~~~~~~ ~~~~ II ll~llllllll II llll l~l lllll ~l~llll~~ n J n L.J A Look Ahead to 2005 n U 2004 was a busy year in the City of Andover, and it appears this pace will continue in 2005. n Below are just a few examples of projects that are expected to move forward in the coming year. u Andover Boulevard- Work continues on plans for an urban residential development south of n Andover Boulevard between Prairie Road and University Ave. Staff will continue to work with J the property owners, potential developers, and Anoka County Highway Departrnent as a sketch plan begins to take shape. n , Sophie's South- A sketch plan for an urban residential development is being put together for the J area directly south of Sophie's Manor. Staff anticipates that this project will bring municipal n utilities up to the Burlington Northern Railroad in 2005. U Andover Station North- With Andover Station nearly built out, attention is turning across Bunker Lake Boulevard to Andover Station North. The Economic Development Authority has n selected Bruggeman Homes to develop the residential component of Andover Station North. The I U project will be called "Parkside at Andover Station" and will be reviewed by the Planning Commission in the coming months. This land sale will allow the City to construct phase I of Jay n St. through the site during the summer of2005. Additional land sales in early 2005 could allow I I phase II to be constructed this summer as well, completing the extension of Jay St. from Bunker U Lake Boulevard to Hanson Boulevard. n u TCF Bank- A commercial site plan has been submitted for a TCF Bank branch on the northeast comer of the Festival Foods site, with construction expected in 2005. n u McDonalds- Construction is expected to begin on a new McDonalds restaurant in the Andover Clocktower Commons development. n Andover Bowling Center- Staff is working with a developer to finalize plans for the Andover u Bowling Center, which will be located directly south of Tanner's Restaurant. This is one of the last sites to be developed in Andover Station. n u Zoning Ordinance Revision- Staff is working on a major revision of the City Code. Intended to revise outdated ordinances, remove contradictory or confusing language, and address errors and J omissions from the City Code, this project will take many months to complete. The Planning Commission will be asked to give input and suggest changes before approving the revisions and passing them along to the City Council for final approval. n I In addition to these new projects for 2005, development continues at a number of previously u approved commercial and residential projects. Andover Clocktower Commons and Hanson n Commons are making progress and this trend is expected to continue in 2005. New homes are , already appearing in many of the residential developments approved in 2004. Larger U developments such as Woodland Estates 6th Addition, Miller's Woods, Sophie's Manor, and n Country Oaks West will carry the City's lot supply through 2005. 1 LJ n 1 2004 Andover Planning and Zoning Commission Annual Report L.J n - 16- u n U I ! n j U 2004 Meeting Attendance I I , n U 1 n u .... CI CI 0 ~ n - CI .CI ~ ~ ~ .... ~ .CI ~ ~ CI ~ .... s U .CI ~ < .e ~ ... CI ... CI Eo-< ~ ... ~ a.i' - 0 ~ :;E ~ .CI ~ ..., =- ~ n ~ ;.:; OJ) ... ~ 0 a.i' = ~ CI ~ .CI U ~ ... s ~ g,. ... = '" = ~ '" .... ~ ~ ~ '" '" ~ u ~ (J (J ~ ~ > ..., n Jan. 13 X X X X X X u Jan. 27 X X X X X X X n Feb. 10 Meeting Cancelled u Feb. 24 X X X X X Mar. 09 X X X X X X n Mar. 23 X X X X X X u Apr. 13 X X X X X X Apr. 27 X X X X X X n May 11 X X X X X X u May 25 X X X X X X n Jun. 08 X X X X X X u Jun. 22 X X X X X Jut. 13 X X X X X X X n Jut. 27 X X X X X X u Au~. 10 X X X X X X Au~.24 X X X X n Sep.13 X X X X X L.J Sep.28 Meetin~ Cancelled Oct. 12 X X X X X X n Oct. 26 X X X X X X X u Nov. 09 Meetin~ Cancelled n Nov. 23 X X X X X X X u Dec. 14 X X X X Dec. 28 Meeting Cancelled n u n U n U 2004 Andover Planning and Zoning Commission Annual Report n - 17 - u n ! L.J n J Planning Commission Members and Staff n u n 2004 Planning Commission U Michael Casey Commissioner Term Expires January 1, 2005 n Dean Daninger Chairman Term Expires January 1, 2005 u Anthony Gamache Commissioner Term Expires January 1, 2005 Rex Greenwald Commissioner Term Expires January 1, 2007 n Jonathan Jasper Commissioner Term Expires January 1,2007 u Tim Kirchoff Vice Chairman Term Expires January 1,2006 Dean Vatne Commissioner Term Expires January 1, 2006 n u 2004 Alternate Commissioner n u Ken Seifert 1 sl Alternate n u Community Development Department Staff n u Will Neumeister Community Development Director Courtney Bednarz City Planner n Andy Cross Associate Planner U Brenda Holmer Planning Secretary Jon Sevald Planning Intern (Left employment May 2004) n Chris Vrchota Planning Intern (Began employment June 2004) u n 1- '.. i __j~_ I .. . J _ . . 1,__. . _ ,-. ___....1 ' LJ (,__'1'::: '~~ (~l '1 At' I I"'. U n ! U n , u n ! U n J 2004 Andover Planning and Zoning Commission Annual Report J - 18 - , /- I i-os- - Cc- fl'Z-/.?s- , () January 14, 2005 Dear City Council Members, I am writing to you in regard to the Conditional Use Permit (5-03) to amend Planned Unit Development Approval of Grey Oaks to add permitted uses to Lot 1, Block 2, which you will be reviewing at your upcoming City Council meeting on Tuesday, January 18, 2005. This same letter was sent to the Planning and Zoning Commission for the January 11, 2005 meeting. The January 11,2005 meeting was the meeting that this permit request was initially discussed. I understand that the Planning and Zoning Commission has recommended that this request be denied as written and wanted to make sure that you received the same information that they had received from a resident that lives in the affected neighborhood when deciding on this issue. I have owned the property at 1736 1 55th A venue NW since the area was initially developed. My property is in the neighborhood directly behind this site. I wanted to express my concern to you about the proposal for this property as it is written. While I understand the need for Grey Oaks to be able to develop this property, I feel that amending Grey Oaks use permit to include the office and retail trade and services (as listed in the document that Mr.Vrchota had put together for you,) will cause negative effects for the surrounding residential properties. The Andover City Code for "Retail Trade and Services" is very broad in scope and this 0 site is not an "average commercial site". This site is technically in the middle of a residential neighborhood, thus why I believe it was only approved for a daycare center when initially developed. While this site is relatively small, the city code, as written for this amendment, would seem to apply to larger areas and does not seem to fit this site. A department store, restaurant, theater, hotel, etc. are businesses that do not seem to be appropriate for a residential neighborhood. My suggestion would be to open up the uses for thi~ property, but limit what type of businesses are allowed, keeping in mind the surrounding residential area. While the applicant is looking to place a dance studio on this property, opening this use up to ALL "retail trade and services", could have a potential negative effect on the residential areas, especially if this business closed in the future and one of the larger businesses opened in its place. Another reason that I am concerned about this permit is the potential traffic congestion or hazards that the approval of this plan could cause. This area is the main entrance to both a (high occupancy) town home/condo residential area that is currently being developed AND the main entrance for the residential area directly behind the property. The town homelcondo area is not completely developed (per the plan), so at this point we don't know the full affect of traffic on this area. I would ask you to please keep this in mind while deciding on this issue. The daycare business that was initially approved for this site would have had limited traffic congestion or hazards due to the type of business that it is. Retail Trade and Services will most definitely have a larger traffic impact. The residential area will also be affected longer due to longer hours of operations that overall '0 retail businesses typically have. . . U In addition, I am EXTREMELY concerned about the applicant's request that on-site dry cleaning operation be included in this plan. The city currently doesn't permit this type of business due to potential noise and the environmental impact. This site is not an appropriate site to run a business such as this. Even though modem dry cleaning operations are quieter, this business (if approved) literally would be in someone's backyard. Quieter does not mean "no noise", it only means less noise, which could still be quite loud for a residential neighborhood and while I understand that the environmental standards are tougher, this does not mean fool proof. The use of strong chemicals should not be considered for use in ANY residential neighborhood, even if that neighborhood could accommodate a "neighborhood dry cleaner". Currently our neighborhood is an enjoyable place to be and I would like to see it be an enjoyable place to live in the future. Approving this request as applied for would most definitely have a negative impact on the surrounding property values and I am requesting that you deny it as currently written. Sincerely, :J ~-)