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Home My WebLink AboutCC January 4, 2005 r--, ....J C) -- ....., , -..J Sb\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER,MN.US Regular City Council Meeting - Tuesday, January 4,2005 Cal1 to Order - 7:00 p.m. Pledge of Al1egiance Oath of Office/Newly Elected Officials Resident Forum Agenda Approval 1. Approval of Minutes (12/16/04 Special Workshop; 12/21/04 Regular; 12/21/04 Special) Consent Items 2. Approve Payment of Claims - Finance 3. Order Feasibility Report/05-2/2005 Overlays - Engineering 4, Approve Change Order #1 (Project 04-31/1386-148th Lane) & Change Order #2 (Compensating)/03- 35/Bunker Lake Village - Engineering 5. Approve Application for Exempt Permit! Anoka Area Chamber of Commerce - Clerk 6, Approve Reimbursement Resolution/2005 Equipment Purchases - Finance 7. Approve Reimbursement Resolution/2005 Capital Improvement Plan (CIP) Projects - Finance Onmnizational Items 8, Approve Official Depositiories & Banks - Finance 9. Designate Official Newspaper - Clerk 10. Appoint Acting Mayor - Clerk 11. Appoint Standing Committees - Clerk Discussion Items 12. Hold Public Hearing/Order Plans & Specs/02-33/ Andover Station North - Engineering 13. Receive Anoka County Sheriffs Department Monthly Report - Sheriff 14, Consider Residential Sketch Plan of Brook Crossing - Planning 15, Approve Resolution Authorizing 2005 CDBG Applications, Continued - Planning Staff Item 16. Schedule Special City Council Workshop-Miscel1aneous Business Items - Administration 17. Schedule EDA Meeting - Administration 18. Schedule Joint Meeting with Park Commission - Administration 19. City Administrator-Outside Board Appointment - Administration 20. Administrator Report - Administration Mayor/Council Input Adjournment ,~J o .~ (j) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council Jnn Dkk;,,,",n, City Admini_O~ Vicki V olk, City Clerk CC: FROM: SUBJECT: Approval of Minutes DATE: January 4, 2005 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: December 16, 2004 Council Workshop December 21, 2004 Regular Meeting The following minutes were provided by staff for Council approval: December 21,2004 Special Meeting DISCUSSION Copies of the minutes have been emailed to Mayor Gamache and Councilmembers Orttel and Jacobson. Hard copies have been provided to Councilmembers Knight and Trude. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, t1:.L' ()~ Vicki Volk City Clerk @ CJ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 4,2005 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $71,196.94 on disbursement edit lists #1 - #3 from 12/22/04 to 12/28/04 have been issued and released. o Claims totaling $1,839,807.83 on disbursement edit list #4 dated 01/04/05 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $1,911,004.77. Please note that Council Meeting minutes will be used as documented approval. 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U rilZril~ril 'rilrilZ 0.. ril ril '- ~g ~ CIl ZOE-< P: f<.E-<:3:ril ..:i ~ ~ Z ..:i U ril rilU~OHOH~ril0 ..:i U ril ..:i ZN ril Q 0ril:3:P:f<.UE-<:3:CIl~ ~ ril 0 ~ H--.. P: P: f<.o ..:i ..:i M ~ ~: ~ ~ ~ ril ~ CIl--.. r-INCDC\1r-tMt"-r-lN'd' E-< ~ ~ ::0 UN o OCJ\Or-i..-ioQlO 00 0 ..:i 0 ~ri f<. f<.' r-lNMqtqt.qt-.;f4\D\Ot' E-< lil CQ lil E-< ,- " '-J o 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrato~ David D. Berkowitz, City Engineer a- Order Feasibility Report/OS-2/200S Overlays - Engineering January 4,2005 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for Project 05-2, 2005 Overlays. DISCUSSION Identified in the City's 2005 CIP are three development areas that the roads are scheduled for reconstruction. The development areas are shown on the attached location map. Portions of the Valley View Estates and Valley View Estates 2nd Addition plats have bituminous curb. The City's policy is to replace existing bituminous curb with concrete curb and gutter when reconstructing the streets. The concrete curb would be assessed to each benefiting property on a per unit basis. o Before the feasibility report is completed and presented to the City Council staff will hold a neighborhood informational meeting discuss the proposed reconstruction and recieve feedback from the residents. Preliminary feasibility information will be discussed at that time. BUDGET IMP ACT The street construction would be funded from the Road & Bridge Fund and the concrete curb and gutter construction plus expenses would be assessed to the benefiting properties. ACTION REQUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 05-2, 2005 Overlays. Respectfully submitted, n ~.p.~ '-~ David D. Berkowitz cr--- ./ / Attachments: Resolution & Location Map .~) o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE ,IMPROVEMENT OF 2005 OVERLAYS, PROJECT NO. 05-2. WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically 2005 Overlays, Project 05-2; and WHEREAS, the City Council proposes to assess the benefiting property for all or a portion of the costs of the improvement, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the City Enqineer and he is instructed to provide the City Council with a feasibility report. and adopted by the day of January , 2005 , with voting MOTION seconded by Councilmember City Council at a reqular meeting this 4th Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk I I ( , ''-. ", I I I I I I I , "- I \,/ I I 'I I :1 I ii, \. "- ) I ~ut 'NDb\'E~ Capital Improvement Plan Project Name: ANNUAL STREET MILL AND OVERLAY (2005) AI C, So AI <- m AI \. ~~ ,- -..; -..: I- '= - . - - fr:-=::---." d . ~~~=,~ ~-_.~ ~-~ V/S~ ~j"\ ~ l: A,,' ~ ~ ~\n 'l _ - I - I ~ \\ -;l) ~-"- - '4'- rj .-- E N ~ ~ ~ ~T "", r:~ ;11,11, l: f-- 7/ ;;= "1 ~~~ ~ JJ J" ~r"!: I :\:, ~ n \ ~~ -----LL- ~ (1~~-;V~ I i-; ~~r'-' '~ a~_,,0~:II"~ ~~~ . / '-)/ I III J -, n0~' U ~ I _'''' 11\.. ~ (-Fl-l/ ~ 'r-1--1 If ~ 1/ III L..-, - 1-'- J >.-- '-- >.-- , ~. - '" T, I L: II IlTL' T ~ tti J-~ ~ WJ ~ L - -T ~ - -....... ~ ~ -.. ~ h ~ I ~. I l ~ A I =- LJ I'.~ f- ~- ( I ~-~ I , I \~~ (1 /J----j I I.... \ -IE II .-'l-L ~ ~_ ~ .' d;:-;7j:J1\. \ ,-h- if~TN~ III - 'l---l - < -/ 7\~ II I ~~ ~ ~ - - f--- I 83 Location Map ~ ftS; -~ ~ i9Q r ~ ~ ~ ..-i'J'IJS Pc. ~\ 'J: ,>.J ~ - lb.{- d- L i-~r~TI ~~1~ IRff~ h\ LEGEND GROW N W*E G Lots I Parcels G Water Features I'v City Limits o Project Location s 1000 o 1000 Feel @ (~) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members Jim Dickinson, City Administrato~ David D. Berkowitz, City Engine~r~ TO: FROM: Jason J, Law, Civil Engineer III SUBJECT: Approve Change Order #1 (Project 04-31: 1386_148th Lane) & Change Order #2 (Compensating)/03-35/Bunker Lake Village - Engineering DATE: January 4, 2004 INTRODUCTION This item is in regards to approving Change Order #1 (Project 04-31, 1386-148th Lane NW) & Change Order #2 (Compensating) for Project 03-35, Bunker Lake Village. .:) DISCUSSION Change Order #1 includes work associated with City Project 04-31, which included the extension of sanitary sewer and water main to serve a proposed lot split at 1386-148th Lane NW. This change order is being processed under City Project 03-35 so a new contract was not needed to complete the work. Change Order #2 is a compensating change order for work associated with Bunker Lake Village. Change Order #2 accounts for discrepancies in the estimated and actual construction quantities necessary to complete the project. See the attached Change Orders for specific details. BUDGET IMP ACT The additional costs associated with Change Order #1 will be funded through an assessment of $36,000 to the benefiting property at 1386-148th Lane NW. The balance of Change Order #1 ($4,651.50) will be carried by the City. All items associated with Change Order #2 (Compensating) will be assessed as part of the development costs for Bunker Lake Village. ACTION REQUIRED The City Council is requested to approve the resolutions approving Change Order #1 & Change Order #2 (Compensating) for Project 03-35, Bunker Lake Village. ~) RF~~~ Jason 1. Law Attachments: Resolutions, Change Order #1 & Change Order #2 (Compensating) cc: Mark Englund, Hanson Land Developing, LLC, 13432 Hanson Blvd. NW, Andover /-~. l,~ :J :) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO. 03-35, BUNKER LAKE VILLAGE, WHEREAS, the City of Andover has a contract for Project No. 03-35 with Hvdrocon Inc, of North Branch, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 03-35. Adopted by the City Council of the City of Andover this Januarv , 2005, 4th CITY OF ANDOVER ATTEST: Michael R Gamache - Mayor Victoria Volk - City Clerk G:IDA TAISTAFFlRHONDAAlAGENDAIRESOLUTI12005101 04051COS 1-2 03-35. DOC day of :' -j '---.J () o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER # 2 (COMPENSATING) TO PROJECT NO. 03-35, BUNKER LAKE VilLAGE. WHEREAS, the City of Andover has a contract for Project No. 03-35 with Hvdrocon Inc. of North Branch, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No, 03-35, Adopted by the City Council of the City of Andover this January , 2005. 4th CITY OF ANDOVER ATTEST: Michael R Gamache - Mayor Victoria Volk - City Clerk G:\DA T A\ST AFF\RHONDAA\AGENDA\RESOLUTI\2005\01 0405\COS1-2 03-35.DOC day of , "- '--) CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council Inn Diclcinwn, Cily Admini_~ Vicki V olk, City Clerk CC: FROM: SUBJECT: Approve Exempt Permit! Anoka Area Chamber of Commerce DATE: January 4,2005 INTRODUCTION The Anoka Area Chamber of Commerce has applied for an exempt permit to conduct a raille at the Courtyards of Andover on February 25, 2005. '1 DISCUSSION '-_/ As part of the permit process the city can do one of the following: 1) approve the application with no waiting period; 2) approve the application with a 30-day waiting period; or 3) deny the application. ACTION REQUIRED The City Council is requested to approve the application with no waiting period. Respectfully submitted, {[;..L' (JdL Vicki Volk City Clerk --, ',J (3 C) ~) ,-, ,,) @ 1665 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-6923 . WWW.CI.ANDOVER,MN,US TO: Mayor and Councilmembers ~ Jim Dickinson, City Administrator / Finance Director Lee Brezinka, Assistant Finance Director CC: FROM: SUBJECT: Reimbursement Resolution / 2005 Equipment Purchases DATE: January 4, 2005 INTRODUCTION The Andover City Council is requested to approve the reimbursement resolution to provide reimbursement for the equipment purchases approved through the 2005 City of Andover annual budget process. DISCUSSION The Andover City Council, as part of the December 21, 2004 Council meeting, officially adopting the 2005 Annual Levy that included $200,000 for General Obligation Equipment Notes planned for purchasing Public Safety and Public Works equipment (see Exhibit A). BUDGET IMPACT The equipment purchases were part of the 2005-2009 Capital Improvement Plan and budgeted in the 2005 Operating Budget. ACTION REQUESTED The City Council is requested to approve the attached resolution providing for reimbursement of the equipment purchases, Respectfully submitted, ~15~ Lee Brezinka Attachments: Reimbursement Resolution ,/ Exhibit A ./ (.J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1,103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to ,. '\ certain projects hereinafter identified; ,-) NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration of official intent" pursuant to Section 1,103-18 of the Regulations, 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1,103(1 )(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution, (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150-1(h) of the Regulations, ~) (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 of the Regulations. 2. Budaetarv Matters, As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds, This resolution, . '\ "---) therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations, 3, Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects, Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds, eJ MOTION seconded by Councilmember and adopted by the City Council of the City of Andover on this day of with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed, CITY OF ANDOVER ATTEST: Michael R Gamache - Mayor Victoria Volk - City Clerk ' c) / " <~) EXHIBIT A Project Descriptions: Total $ 55,000 25,000 21,000 120,000 20,000 55,000 $296 000 Voting Equipment Hydraulic Rescue Equipment Replacement Vehicle - Pickup #6 Replacement Vehicle - Dump Truck wi Snow Removal Replacement Vehicle - Cushman Truckster Replacement Vehicle -1ton Dump wi Snow Removal c) (J -- " :,~) ':_) ") '--- G 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers & Jim Dickinson, City Administrator / Finance Director Lee Brezinka, Assistant Finance Director CC: FROM: SUBJECT: Reimbursement Resolution / 2005 Capital Improvement Plan (CIP) Projects DATE: January 4, 2005 INTRODUCTION The Andover City Council is requested to approve the reimbursement resolution to provide reimbursement for the projects approved through the 2005 City of Andover annual budget process. DISCUSSION The Andover City Council, as part of the December 21, 2004 Council meeting, officially adopted the 2005 Annual Operating Budget and the 2005 - 2009 CIP. Included in the adopted budget was $3,300,000 PIR Bonds for new development projects, $325,000 G.O. Capital Improvement Bonds for City Hall improvements and $707,300 G.O. Sanitary Sewer Revenue Bonds for extending sewer trunk along Crosstown Blvd. There is also the option of bonding for projects being funded by the Water Trunk Capital Projects Fund. These projects include Well #9, Transmission Lines from Well #9 and the PitIess Unit Pumping System. See Exhibit A for a listing of the projects to be included in this resolution and the estimated cost. BUDGET IMPACT Approval of a resolution at this point does not indicate approval of the project, but allows the City the ability to provide adequate cash flow if the projects would move forward. ACTION REOUESTED The City Council is requested to approve the attached resolution providing for reimbursement of the project costs. Respectfully submitted, ~?3~ Lee Brezinka Attachments: Reimbursement Resolution / Exhibit A ./ ~ -, ( ) '---- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and ,- " !,~ WHEREAS, the City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration of official intent" pursuant to Section 1,103-18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1,103-18(1)(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103(1 )(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution, (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150-1 (h) of the Regulations, :J (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 of the Regulations. 2. BudQetarv Matters, As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, /---- t ) '- therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filina, This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City, This resolution shall be available for inspection at the office of the City Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1,103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. MOTION seconded by Councilmember and adopted by the City Council of the City of Andover on this day of with Councilmembers voting in favor ( .....\ ,-J of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: Michael R Gamache - Mayor Victoria Volk - City Clerk r, ~ j ....-.-/ (') '-, EXHIBIT A Project Descriptions: New Development Projects Facility Management Improvements I Remodeling Crosstown Blvd Trunk Sewer Line Extension Drill Well #9 Water Transmission Lines from Well #9 Pitless Unit Pumping System $3,300,000 325,000 707,300 215,000 813,000 225.000 Total $5 585 300 ( '. "_.-J F~ \,._.J o () C) CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Official Depositories & Banks DATE: January 4,2005 INTRODUCTION Each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. DISCUSSION The depositories listed on the attached resolution, are the organizations the City currently conducts business with, and staff is recommending. BUDGET IMP ACT None. ACTION REOUlRED The Andover City Council is requested to approve the attached resolution that designates depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. @ cJ ~ .:J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits that are greater than can be obtained from the official depositories, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's official depositories for 2005 are the Anoka office of Wells Fargo Bank Minnesota, N.A., the Andover office of US Bank and 1 sl Regions Barn... BE IT FURTHER RESOLVED that Wells Fargo Investment Services Inc. and Wells Fargo Institutional Trust; US. Bank Institutional Trust; the Minnesota Municipal Money Market Fund; Northland Securities; Miller, Johnson, Steichen, and Kinnard, Inc.; Legg Mason Inc.; Citigroup Global Markets Inc,; Multi Bank Securities Inc,; UBS Financial Services Inc.; and Morgan Keegan & Company be designated as additional depositories for 2005 for investment and cash management purposes only. BE IT STILL FURTHER RESOLVED that the City Administrator of the City of Andover is hereby designated as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Adopted by the Andover City Council on the 4th day of January 2005. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria V olk - City Clerk o CITY OF NDOVE (j) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and City Council Jim Dickinson, City Administrator~ Vicki V olk, City Clerk ~ TO: FROM: SUBJECT: Designate Official Newspaper DATE: January 4, 2005 INTRODUCTION Each year the City Council must designate the official newspaper ofthe city where publication of official notices is made. ::J DISCUSSION The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for 2005. The legal publication rate will be $9.25 per column inch (the 2004 rate was $8.75. Electronically transferred legals will be $8.75 per column inch (the 2004 rate was $8.25). ACTION REQUIRED The City Council is requested to designate the Anoka County Union as the official newspaper for 2005. Respectfully submitted, ILL' (j./b Vicki V olk City Clerk o C,) .~ o CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council Jiln Dieum,"n, City Admini_t~ Vicki V olk, City Clerk CC: FROM: SUBJECT: Appoint Acting Mayor DATE: January 4, 2005 INTRODUCTION Each year the Mayor appoints an Acting Mayor. DISCUSSION The mayor is required to appoint an Acting Mayor in the event he is unable to attend a Council meeting. Councilmember Orttel is the present Acting Mayor. ACTION REQUIRED The City Council is requested to appoint an Acting Mayor for 2005 based upon the Mayor's recommendation. Respectfully submitted, (,Lh' ()v!L Vicki V olk City Clerk @ ~J ([!) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and City Council JUn Dkkinwn, City Administrn~ Vicki Volk, City Clerk TO: FROM: SUBJECT: Appoint Standing Committees DATE: January 4, 2005 INTRODUCTION Each year Standing Committees are appointed based upon the recommendation ofthe Mayor o DISCUSSION The following were appointed in 2004: Public Works Committee: Councilmember Knight (Chair) & Councilmember Orttel Newsletter Committee: Councilmember Trude (Chair) and Councilmember Jacobson ACTION REQUIRED Council is requested to appoint members for the Public Works and Newsletter Committees for 2005 based upon the Mayor's recommendations. Respectfully submitted, fLL-,- () ~ Vicki V olk City Clerk /~ '0 '~J C) o @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER,MN.US TO: Mayor and Council Members Jim Dioki",on, City Adm;m_~ David D. Berkowitz, City Engineer CC: FROM: SUBJECT: Hold Public Hearing/Order Plans & Specs/02-33/Andover Station North- Engineering DATE: January 4,2005 INTRODUCTION The City Council is requested to hold a public hearing at 7:00 PM for Project 02-33, Andover Station North (Jay Street Construction) and order plans and specifications for the proposed improvements. DISCUSSION A feasibility report was previously prepared for this improvement and was approved by the Council at the December 7, 2004 City Council meeting. The project identified consists of infrastructure improvements such as mass site grading, utility construction, Jay Street NW construction, traffic signal and road improvements at Hanson Boulevard NW & 139th Lane NW, trails and sidewalks. The estimated assessments are as follows: Andover EDA Property Brad Povlitzki (POV's Sports Bar & Grill) Great River Energy $2,260,415.00 $671,560.00 $111.717.00 $3,043,692.00 The properties to be assessed include Andover (EDA) owned property, POV's Sports Bar and Grill, undeveloped property which is part of the same parcel owned by Brad Povlitzki and property owned by Great River Energy. Attached are the following: . Resolution ordering improvement . Public Hearing Notice Note: The feasibility report was in the December 7, 2004 packet. Please bring this to the meeting. Staff met with Brad Povlitzki and Gary Ostrum (Great River Energy) to discuss the feasibility report. ~ -, "'- ) o () Mayor and Council Members January 4, 2005 Page 2 of2 BUDGET IMP ACT Improvements to Andover Station North (Jay Street Construction) would be funded by special assessments to benefiting properties, City Trunk Sanitary Sewer and Water funds and potentially Tax Increment Financing. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 02-33, Andover Station North (Jay Street Construction). Respectfully submitted, \?=2:i~~ ./ ,/' Attachments: Resolution Ordering Improvement & Public Hearing Notice cc: Brad Povlitzki, 1364 Jefferson Street, Ham Lake, MN 55304 Gary Ostrum, Great River Energy {'--. , \ \.~-j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF SITE GRADING. SANITARY SEWER. WATER MAIN. STREETS. STORM SEWER. TRAILS & SIDEWALKS, FOR PROJECT 02-33 IN THE AREA OF ANDOVER STATION NORTH AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 204-04 of the City Council adopted on the 7th day of December ,2004, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 4th day of Januarv , 2005; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and () NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 02-33. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby designate SEH as the Engineer for this improvement and they are directed to prepare plans and specifications for such improvements. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 4th day of Januarv , 2005, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: {' , : I \',j Michael R. Gamache - Mayor Victoria Volk - City Clerk ~'- .-- ! " , t.--......, '- .' ('-"I '.--../ ~NDbVE~ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 02~33 ANDOVER STATION NORTH NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Tuesday, January 4, 2005 at 7:00 PM to consider the making of the following improvements: Jay Street NW Street & Utility Construction The property to be assessed, pursuant to Minnesota Statutes Section 429, for the improvement is within the following described area: Andover Station North & Properties Adjacent The estimated project cost of such improvement is $3,612,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. CITY OF ANDOVER ~~ V.tb Victoria Volk - City Clerk Publication Dates: December 17 & 24,2004 (Anoka Union) 8 ;) ,~ \.J ~NDbVE~ (i!) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER.MN,US TO: Mayor and Councilmembers D J;m Dickinwn, City Administmt~ Captain Dave Jenkins - Anoka County Sheriffs Office CC: FROM: SUBJECT: Receive Anoka County Sheriffs Department Monthly Report DATE: January 4,2005 INTRODUCTION Captain Dave Jenkins from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. The December 2004 Monthly Report will be available for review at the meeting. DISCUSSION DUI enforcement will be discussed with a breakdown of the number of DUI arrests, prominent locations, time of day and most common hours of arrests, extraordinary enforcement efforts and initiatives that occurred in 2004 and what is planned for 2005. ACTION REOUIRED For Council information. Respectfully submitted, J?~~"- ~.;....... ~.\. Captain Dave Jenkins Anoka County Sheriffs Office o Office of the Sheriff Anoka County Sheriff Bruce Andersohn 325 East Main Street, Anoka, MN 55303-2489 (763)323-5000 Fax (763)422-7503 January 3,2005 TO: City of Andover Honorable Mayor and Council FROM: Captain Dave Jenkins Anoka County Sheriffs Office Patrol Division Mr. Mayor and Council: o I was requested to be present and provide details concerning Driving Under the Influence statistics and enforcement efforts in the City of Andover for the calendar year 2004, at the January 4, 2005 City Council Meeting, I have compiled arrest data from our records management system, which is reflected in this memo. In addition, extraordinary enforcement initiatives conducted in 2004 and planned efforts for 2005, I conducted a comparison ofDUI related arrests for calendar years 2003 and 2004, In 2003, there were forty-six arrests, I determined that seventeen arrests were made Monday thru Thursday and twenty-nine arrests occurred early morning hours between Friday and Sunday, Of the forty-six arrests, only four occurred after 2:00 am, The remaining arrests took place between noon and 2:00am, Unlike 2004, we did not have a dedicated DUI Enforcement Patrol Deputy working in the city, In 2004, records indicate a total of one hundred-seven DUI related arrests in the City of Andover thru December 26th, Seventy-nine arrests occurred prior to 2:00 am and the remaining twenty-eight occurred after 2:00 am and before 8:00 am. Of these arrests, thirty-four occurred Monday thru Thursday and seventy-three took place Friday thru Sunday, o Affirmative Action I Equal Opportunity Employer ;,-~ There are several perceived reasons why the DUI arrest ratio exceeded a one hundred percent increase in 2004, over 2003. Most notable, are the enhanced enforcement waves conducted within the city. The Anoka County Sheriffs Office obtained DUI enforcement grant funding through the Minnesota Office of Traffic Safety, The grant funds supported enforcement waves, such as, Safe & Sober and Operation NightCap, Three operations were cooperatively conducted with other county law enforcement agencies, in our service area. The majority of the enforcement focus was targeted for areas with population and motorist density, That being the City of Andover. Approximately one hundred seventy-five hours of dedicated DUI enforcement were expended in the city, funded by the Safe & Sober grant The dedicated DUI Enforcement Patrol was utilized numerous times throughout the year, as often as that resource was available, We have several initiatives planned for the calendar year 2005, However, grant funding at the State level, for DUI enforcement, was significantly reduced from the level of funding in 2004, We do have three enforcement waves scheduled throughout this year, targeting major holidays and travel days, In addition, we will be conducting a mock, alcohol related, crash presentation to students at Andover High School. This presentation will take place in April, prior to Prom, We hope to reach our young drivers in the community and impress upon them, the serious issues related to drinking and driving, ,'--\ \.J Respectfully submitted, D,42~p~ Captain Cc: City Administrator Jim Dickenson f' \J C) @ 1685 CROSSTOWN BOULEVARD N'w. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato~ ' / Will Neumeister, Community De:e1b;,Ient Director !lid--^-. FROM: Courtney Bednarz, City Planm~ SUBJECT: Consider Residential Sketch Plan of Brook Crossing - Planning DATE: January 4, 2005 INTRODUCTION The Council is asked to review a residential sketch plan for a single family rural residential development to be known as Brook Crossing. (j '---./ DISCUSSION Conformance with Local and Regional Plans 1. The property has a Rural Residential land use designation on the Land Use Map ofthe Comprehensive Plan. No amendment is necessary for the proposed rural development. 2. The property is zoned Single Family Rural Residential (R-l). No rezoning is necessary for the proposed rural development. 3. The Transportation Plan designates the proposed street a collector street and plans for its extension to the west. This item is discussed further below. Access Access can only be provided to the development from Hanson Boulevard (CSAH 78). A new street intersection with this county road is proposed. The new street would extend approximately 1,050 feet to the west before terminating in a permanent cul-de-sac. A variance to the maximum cul-de-sac length of 500 feet would be necessary. A street connection to the north is also proposed to allow the street to be extended if the property to the north develops in the future. If the street were extended to the north at its present location there would be difficulty providing a buildable lot on the west side of the road given the location of the floodplain boundary indicated on the plan. It is recommended that the applicant illustrate potential building pad and septic locations on the west side ofthe road to ensure adequate space is provided. '0 The sketch plan shows two lots fronting on Hanson Boulevard, The applicant will redesign the sketch plan to provide interior access for these lots. This will involve additional discussion with the Anoka County Highway Department. The applicant will provide an update at the meeting. (J Transportation Plan The sketch plan proposes to terminate 175th Lane NW in a permanent cul-de-sac with lots arranged that would prevent its extension in the future. It is important to note that the City's Transportation Plan designates both and proposed 175th Lane NW and 177th Lane NW as collector streets and provides for their extension to Verdin Street NW and beyond as indicated on Figure 11 (attached). A variance would be necessary to allow lots to front on the collector street. Engineering staff reviewed the proposed collector street connection in the Transportation Plan and recommend that the future extension of 175th Lane NW to the west be eliminated, the street be classified as a local street and the Transportation Plan be updated to reflect this decision based on the following: 1. 177th Lane NW is only a quarter mile to the north. This street is designated as a collector street and a State Aid route that will continue to the west in the future. Typically collector routes are spaced close to a mile apart. ~) 2. 175th Lane was designated as a collector with future extension to the west in the Transportation Plan because at that time the area directly to the east was a potential Rural Reserve area. An attempt was made to maximize east-west routes assuming urban development of this area. Ultimately this area was not placed in Rural Reserve and remains rural residential. As a result the additional east-west connections are not necessary. 3. There are soil issues and floodplain impacts in this location that would make extension of 175th Lane NW further west difficult and expensive to construct. 4, A reasonable alternative is to provide a stub street to the north that would extend up to 177th Lane NW when the north property is platted (Similar to what is shown on the sketch plan). Also, when the area to the west is platted, 175th Lane NW should connect to 177th Lane/Ward Lake Drive on the west side ofthe ditch. Lots All of the lots appear to meet the minimum lot width, depth and area requirements of the R-I Zoning District as well as the buildability requirements of City Code 11-3-6. The Building Department has commented that they are not concerned with the proposed location of septic areas adjacent to floodplain and wetlands provided that the required vertical separation from the water table can be achieved, Further review will be conducted when a preliminary plat is submitted. C) Coordination with other Agencies The developer and/or owner are responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. 2 o (-) '~J Other The developer is also required to meet the following City Ordinances and all other applicable ordinances: City Code Title 11, Subdivision Regulations City Code Title 12, Zoning Regulations City Code Title 13, Planning and Development City Code Title 14, Flood Control Park and Recreation Commission Comments The Park and Recreation Commission reviewed the proposed sketch at their December 16, 2004 meeting and recommended that park dedication should be collected on a per unit basis. Staff Recommendation As discussed above, modifications to the sketch plan are needed. ACTION REQUIRED The Council is asked to advise the applicant on adjustments to the proposed project to conform to local ordinances and review criteria. Attachments Location Map Sketch Plan (11x17 in packet) Figure 11 from Transportation Plan ACHD Comments Planning Commission Minutes Cc: Emmerich Development Corporation, 1875 Station Parkway NW, Andover, MN 55304 3 ,~) Brook Crossing .----... v . I 3\ ~ - - ;== - - ~ ? r1 ---- a - f- ~ ;?\ - 00 --------- ~ g z I--- d < f- ,--' 11 - Ji f---- - j- [l / I-- -UL [ --C - 1/ -{ - IL ,\ ) - 17Sf LJ/ ~ ~ J /~ ~'> r-'f::::=: /' V / I - r*" a ~ r- oo g ~ --------- / - ~ I I II I I I I I , ,- ~ ":i- N w-<:r' S1\NDbVE~ Project Location Map C) layout Name: LOCATION MAP LAYOlJT Project Location: H:\GISDATA\PLANNING\PROJECTS\NEWCASES.APR Date Printed: 12/28/2004, 02:22:42 PM , \ ,j _ i ~ ~ L ; 'j<< ~ i" "~ I 1111 Ii ! ~ ;n;~ III I j '-I ~j . . '" U~ ~ 11 j ! 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NW., ANDOVER, MINNESOTA 55304-4005 (763) 862-4200 FAX (763) 862-4201 RECEIVED December 7, 2004 DEe 8 'JW',j 0.....,.) t CITY OF ANDOVER Courtney Bednarz City of Andover 1685 Crosstown Blvd, NW Andover, MN 55304 RE: Herda Sketch Plan Dear Courtney: We have reviewed the Herda Sketch Plan, located west ofCSAH 78 (Hanson Blvd,) and south of 177th Ave. within the City of Andover, and I offer the following comments: , ') \_------- The CSAH 78 Right of Way corridor adjacent to this proposed development was defmed under Anoka County Right of Way Plat No. 23, and it varjes from a total width of 150ft to 135ft (the 135ft area is contained to the northerly most 915ft of the property). A 150ft right of way corridor will be required for this section ofCSAH 78, and an additional 15ft of right of way is required along the northerly most 9L5ft of the property. The City should consider the dedication of additional trail/path easements outside of county right of way for future use, ,-, \J As proposed, this development would introduce a new local roadway (cul-de-sac) intersection with CSAH 78, and additionally, direct access to CSAH 78 would also be necessary for two of the ten lots. We have reviewed the Intersection Sight Distance Requirements for the proposed local roadway intersection and at the common lot line between the two lots needing direct access, There are severe deficiencies for the Sight Corners at both locations, and the Sight Corner obstructions are primarily trees and brush located outside of the county right of way, It appears that all Sight Corner obstructions could be eliminated through clearing and/or grading. However, the Case mc Intersection Sight Distance Requirement for access points at the common boundary between Lots 9 & 10 is significantly deficient, caused by a vertical alignment change on CSAH 78, which is considered non- correctable, Direct access for parcels along CSAH 78 is not consistent with the current or long-range plans for this transportation corridor. A local street access within this vicinity does appear to be consistent with the City of Andover's 2003 Transportation plan, however, it is designated as a right turn inlright turn out local roadway access point. With increasing traffic volumes and roadway congestion, the importance for limited and safe access to the county highway system cannot be overstated. Limiting access is critical in minimizing highway congestion, and is the single most important factor in reducing accidents on highways. From a county highway perspective, it does appear that this plat can be reconfigured to provide for direct access for each of the lots to be made via the local roadway. Consequently, no direct access points from this development will be permitted, and the existing field entrance located within the boundaries of this plat is to be removed in conjunction with this . development and the right of way and ditch restored to the appropriate slope and grade, The City and the . Developer shall ensure that all applicable Intersection Sight Distance Requirements are satisfied to the fullest extent possible at the new local roadway intersection with CSAH 78, Please note that no plantings or business signs will be permitted within the county right of way, and care must be exercised when locating signs/plantingslberms/etc. outside of the county right of way, so as not to create any new sight obstructions, Affirmative Action I Equal Opportunity Employer -'1- Courtney Bednarz .' ') December 7, 2004 ',_,) Page 2 The right of access along the entire length of this plat (with an exception for the new local roadway) shall be dedicated to ACHD. The City should evaluate if a cul-de-sac roadway intersection at this location on CSAH 78 serves the long-term development needs for the area, or if instead, provisions should be made within the plat for future internal connectivity to other local roadways. At some point in the future, this section of CSAH 78 will be reconstructed and channelized with a raised concrete median, and future access to CSAH 78 will become right inlright out (RlIRO), Since the future configuration for this intersection at CSAH 78 will be Rl/RO, we would be supportive of the City requiring that it be constructed as a Rl/RO intersection from the onset This plat will require the construction ofa SB CSAH 78 right turn lane at the new local roadway, with the right turn lane design and construction costs being the responsibility of the developer. If the right turn lane and local roadway intersection are not configured as Rl/RO initially, at a minimum, provisions for the plat are to include a future stage where the access becomes Rl/RO within a defined time period. Calculations must be submitted along with a grading and erosion control plan that delineates the drainage areas for this site. The post-developed rate/volume of runoff must not exceed the pre-developed rate/volume of runoff for the 10-year, critical storm. If the plat will impact county ditch #71, coordination and approval from the County Engineer will be required, An engineering plan review fee estimated at $350.00 will apply to this project Contact Andrew Witter, Construction Engineer, for further information and to coordinate the engineering plan review process, Please submit the drainage calculations, grading and erosion control plans, ACHD Design Requirements Checklist for County Highway Modifications (copy attached) and the applicable engineering plan review fee to Mr. Witter for his review and approval. .---....1 (--..) An access permit for the new local roadway intersection and a permit for work within the county right of way are required and must be obtained prior to the commencement of construction (Permit for Work Within County r/w = $110.00; access permit = $150.00), License Permit Bonding, methods of construction, design details, work zone traffic control, restoration requirements and follow-up inspections are typical elements of the permitting process. Contact Roger Butler, Traffic Engineering Coordinator, or Terri Klein, Permit Technician, for further information regarding the permit process, The installation and maintenance of any necessary permanent traffic control devices within the county right of way will be coordinated by this department in conjunction with the permit process (please note: the developer/contractor will be required to complete any pavement marking removals associated with the right turn lane construction should they be necessary), Thank you for the opportunity to comment Feel free to contact me if you have any questions, Sincerely, ~ ane Rose Traffic Engineering Manager xc: File: CSAH 78/PLA TS/2004 Roger Butler, Traffic Engineering Coordinator Terri Klein, Permit Technician Josie Scott, Traffic Engineering Technician Mike Kelly, Chief Right-of-Way Agent Larry Hoium, County Surveyor Tom Hornsby, Traffic Services Supervisor - Signs Andrew Witter, Construction Engineer ",---, i, --.J -~- C) Regular Andover Planning and Zoning Commission Meeting Minutes - December 14, 2004 Page 3 ... PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR PROPOSED SINGLE FAMILY RURAL DEVELOPMENT LOCATED IN THE SOUTHEAST QUARTER OF SECTION 3, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. Mr. Bednarz explained the Planning Commission is asked to review a residential sketch plan for a single family rural residential development to be known as Brook Crossing. Mr. Bednarz discussed the staff report with the Commission. Commissioner Kirchoff noted there is a cul-de-sac because there is a creek. Could they put a bridge over the creek, does the land have any value or use beyond the development. Mr. Bednarz stated there would not necessarily need to be a bridge to cross the creek to the west, there could possibly be a culvert that would allow the connection to occur. It is the recommendation of the Engineering Department that the collector route is not necessary based on the three items in the staff report. o Commissioner Greenwald stated one of the reasons 17Sth was at one time a future extension was because it was in the potential rural reserve area. When did this occur? Mr, Bednarz stated it was towards the end of2001. The City identified two approximately one thousand acre areas for the rural reserve study and it ended up not including the area north of County Road 20 with an exception of about eighty eight acres to the south. Chairperson Daninger asked if they have seen alternative sketch plan for this. Mr. Bednarz stated they have. Commissioner Kirchoff asked if this was one parcel. Mr. Bednarz stated it was, Commissioner Kirchoff thought everyone had a right to access the property, Mr. Bednarz stated the County will request the right of access be dedicated with no additional driveways allowed. Commissioner Greenwald stated the difficulty and expense to connect this was the reason not to do this, Mr. Bednarz stated this would be at the bottom of the list of reasons not to do this. Commissioner Greenwald wondered if the rest of the land to the west might want to be developed because there is not a ghost plat to review. ~---) Motion by Greenwald, seconded by Casey, to open the public hearing at 7:30 p.m. Motion carried on a 4-ayes, O-nays, O-present, 3-absent (Gamache, Vatne, Jasper) vote. -1- C) '--- Regular Andover Planning and Zoning Commission Meeting Minutes - December 14, 2004 Page 4 Mr. James Glatt, 1750 l77lh Avenue NW, stated the road was going to be connected to l75th and now it is not. Everything has changed and if they put a cul-de-sac in, he will not have any access to his property unless he puts a road through someone else's property. He wondered why he should have to pay for all ofthe other properties to develop first. He stated the only obvious place the road should go is to 1 75th on the west side of him. Mr. Bednarz reviewed the information for further discussion. Mr. Glatt stated there should not be any problem on the one lot, so they should not need to move the road. He stated there was a drainage ditch along his property and there is no way any of the land will come close to flooding and the water will never come up more than a couple of feet. There is no flood plain anywhere near that. He stated the old owner used to like to bury stuff. It was bought as a dump site and he wondered what environmental clean up will they need to do. '\ 'J Mr. Mike Quigley, representing the development, stated the cul-de-sac is there because they were requested to design it that way. He stated they did not know if there was questionable soil across the creek but that is not where they are building so it does not concern them. He stated driveway access in regard to Hanson Boulevard was submitted to the County over three months ago and they finally addressed it a week ago. This will be addressed. The collector street issue, when the rural reserve was being designated on the east side of Hanson, north of 161 SI, that was the reason there was going to be a collector street and that has since been determined that there will not be a need for a collector street in conjunction with the one possibility to the north. He stated they do soil borings on all of their property and there is no sign of contamination. Mr. Quigley stated this road connection was done in conjunction with Mr. Glatt's recommendation. Mr. Winslow Holasek asked for clarification on the Cities policy regarding building a road to the edge of the plat. Mr. Bednarz stated it is currently the Cities policy to build roads to the property line. Mr. Holasek asked what the policy was on ghost-plating, Mr. Bednarz explained this to him. Mr, Holasek asked if there was a ghost-plat done on this. Mr. Bednarz stated they have required this in the past and they are trying to protect the street connection and distance from the flood plain to allow a lot to be achieved on that side of the road. They are addressing the issues that are of concern and they are allowing the property owner the freedom to design his property in the future once they are sure access can be provided and that there is significant room to achieve lots. CJ Mr. Holasek wanted to clarify that it is not mandatory to get a ghost plat next to a development. Mr. Bednarz explained the policy. - /()- ,-" ( 1 \j Regular Andover Planning and Zoning Commission Meeting Minutes - December 14, 2004 Page 5 Mr. Quigley stated in regards to the ghost plat, the road was configured in proportion to the sensitivity of the owner. Mr. Bednarz stated in consultation with the owner, he requested the road where it is shown. It is not necessarily the responsibility of the developer to ghost plat if they can show adequate access to their development. Mr. Bednarz stated there are different issues regarding urban and rural development. Mr, Bednarz stated regarding the ghost plat issue, they do require some demonstration that there is a feasible way to extend streets and allow a feasible lotting layout under the regulations to be achieved, what they do not have are a grading plan, soil borings or a lot of detailed information about properties that are not involved in the plat so it is not possible to go to that level of detail other than to assure that base of information is taken into account. Motion by Greenwald, seconded by Kirchoff, to close the public hearing at 7:51 p.m. Motion carried on a 4-ayes, a-nays, a-present, 3-absent (Gamache, Vatne, Jasper) vote. ,~ \..J Commissioner Greenwald stated it was about six months ago when they looked over the transportation plan and he wondered if this was one of those items they were potentially not going to connect, 177th. He stated when they look at a development regarding ghost plats, all he ever thinks about is that when a developer brings in a potential residential sketch, that they are not land locking and that there is some consideration for the connection property. He never thought of this as a requirement but it is nice to see how the properties will go together in the future. Commissioner Greenwald asked if changing the transportation plan was something that needed to be done. Mr. Bednarz stated regarding the transportation plan, they addressed a couple of months ago a very specific item in the transportation plan concerning collector streets. When that reached the Council, through their discussion, they identified some other items as well as their desire to have a general discussion about the transportation plan in general and a number of changes that could be made to it. Commissioner Kirchoffthought that every time they have a sketch plan, they like to see how everything will connect. He was satisfied with the sketch of adjacent property. Urban areas are harder to show this. They have a lot of issues of people having drive ways on roads that have an ADT of fifty and a future ADT being greater. He stated he cannot see putting any more driveways on Hanson Boulevard. Commissioner Greenwald concurred. Chairperson Daninger thought the only concern the Commission saw was the access off Hanson Boulevard. ':.J Mr. Bednarz stated that this item would be before the Council at the January 4, 2005 City Council meeting. -;1- (--" \_J :~) C_J @ 1685 CROSSTOWN BOULEVARD N'w. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ Jim Dickinson, City Administrato~ ~ " , / , Will Neumeister, Community De~~ent Director ~ Courtney Bednarz, City Plann~ CC: FROM: SUBJECT: Approve Resolution Authorizing 2005 CDBG Applications, Continued - Planning DATE: January 4, 2005 INTRODUCTION A resolution has been prepared to authorize 2005 CDBG projects as required by Anoka County. DISCUSSION The projects that are included are based on Council discussion at the December 21,2004 meeting as follows: Economic Redevelopment Program (Hughs Industrial Park) Community Center/YMCA youth programs $250,000 $50,000 Please note that cities and townships within Anoka County may apply for up to $300,000 in grant assistance, The County estimates that a total of$I,299,750 will be available for CDBG projects in the coming year. It is important to note that 70% of this amount must be used to fund projects that serve low to moderate income people. This means that only $389,925 is estimated to be available countywide for other types of projects. 2005 CDBG Applications - Project Description Economic Redevelopment Program Eligible Activity: Economic Development; 17B CommerciallIndustrial Infrastructure Development 14E Rehabilitation: Publicly or Privately Owned CommerciallIndustrial l7D Other Commercial Industrial Improvements NationalObjective: Elimination of Slum and Blight Reporting: Must demonstrate abatement of a specific condition of blight or physical decay Additional Comments: The application will need to demonstrate specific condition(s) of blight and/or physical decay to be eligible for funding. (') Community Center/YMCA youth prOl!:rams '- As discussed by the Council, this project would assist in financing youth programs. For this project to qualify for CDBG funding, the City will need to demonstrate the following: Eligible Activity: Public Services; 05D Youth Services National Objective: 51 % of program funding must benefit low to moderate income people. Reporting: Program(s) that funding will be applied to need to require financial reporting by the participants. The number of people/households and ratio of low/moderate income people served must then be reported to Anoka County. . Additional Comments: Public service projects are limited to 15% of the total countywide CDBG allocation. General programming at the Community Center/YMCA will not meet the low/moderate income test. It is recommended that the application be tailored to specific program(s) or to defray participation fees for those who qualify. ACTION REOUESTED Please approve the attached resolution with any modifications the Council feels are appropriate. () Attachments Resolution 2005 Funding Cycle Resp'ectf}Itly submitted, //~v~" !~t~/~ 4 C5urt~ey Bedrr z ." - ~'\ I ,_/ -2- --" ! \ \,j , -'\ ,-j ./ 1 ',,-j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA R A RESOLUTION AUTHORIZING APPLICATIONS FOR 2005 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF ANDOVER FOR THE BETTERMENT OF ANDOVER RESIDENTS WHEREAS, the City Council recognizes the need to use Community Development Block Grant funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development, following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will be eligible to receive funds distributed by Anoka County to conduct projects for the residents of the City for the 2005 fiscal year; and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the 2005 Community Development Block Grant Projects and Budget as follows: 2005 Authorized CDBG Applications with Request Amount Proiect Economic Redevelopment Program Communitv Center/YMCA youth vrov-ams TOTAL 2005 ProDosal $250,000 $50,000 $300,000 Adopted by the City Council of the City of Andover on this 4th day of January, 2005. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -,}- ----.. ( 1 ~-' " " \_.J ./) \_j Anoka County Competitive Municipal COBG Program Fiscal Year 2005 Application for Assistance Time Line The Anoka County Housing and Redevelopment Authority is soliciting applications from Anoka County public agencies and nonprofit organizations for the Program Year 2005 Community Development Block Grant Program (CDBG) Funds. Applications must be submitted no later than 4:30 P.M. on Fridav, January 14. 2005. 2004 Nov. 15 Dec, 8 2:00 P.M. 2005 Jan.14 4:30 P.M. Jan. 17 - Jan. 28 Week of Feb. 7 - 11 Feb. 22 TBD (in March?) Mar. 25 - April 25 April 26 April 29 May 15 July 1 Application and Award Schedule Application for CDBG Funds available Information meeting for applicants COBG applications due Anoka County Community Development Staff Review of applications Anoka County HRA Work Committee meets to review, rank and make recommendations to the HRA Board HRA Board review recommendations and 2005 Action Plan Public Hearing Forward final recommendations for 2005 CDBG projects to the County Board Dakota County Consortium holds public hearing 3O-day public comment period on recommended projects for CDBG - Anoka County Union Final approval by County Board of 2005 CDBG Projects and submission of same to Dakota County CDA 2005 Action Plan due to Dakota County CDA 2005 Action Plan due to HUD Program Year 2005 begins Page 6 -~- ~ o C) @ C 'I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule Council Workshop - Miscellaneous Business Items DATE: January 4,2005 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of January. A number of business items will be addressed at this meeting. DISCUSSION Tentative agenda items for a November workshop have been identified as follows: 1. Continue Discussion Road Improvement Funding Policy 2. Traffic Impact Studies 3. Discuss Private Street Turnback in Shadow brook Cove 4. Discuss Community Center Advisory Board / Schedule Interviews 5. Other Business Other items may be added upon request. ACTION REOUlRED Schedule a City Council Workshop for Tuesday, January nth, 2005, January 25th, 2005, or r acceptable date (possibly a Wednesday or a Thursday in January). ,----... o o o @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: January 4,2005 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting on January 18,2005 at 6:00 pm. DISCUSSION Tentative agenda items for a January 18th EDA meeting have been identified as follows: 1. Andover Station North Letters of Intent 2. Bruggeman land sale update 3. Discuss Andover Station North development progress 4. Update on Andover Station South 5. Other Business Other items may be added upon request. ACTION REQUIRED Schedule an EDA meeting for Tuesday, January 18, 2005 at 6:00 pm. " .,,.} @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule Joint Meeting with Park Commission DATE: January 4, 2005 INTRODUCTION The Council is requested to schedule a joint meeting with the Park Commission in January. A number of items will be discussed at this meeting. DISCUSSION ."" Tentative agenda items for a January joint meeting have been identified as follows: V 1. Discuss Andover Station North Park Facility - Andover Baseball Association 2. Update on 2005 Softball/Baseball Scheduling 3. Discuss Usage Fee for Youth Tournaments 4. Discuss the 2005-2009 CIP a. Discuss Lund's North Park 5. Discuss Park Dedication Credit for Country Oaks West 6. Discuss Advertisement on Park Property Other items may be added upon request. ACTION REOUIRED Schedule ajoint meeting with the Park Commission for Monday January 24,2005 at 7:00 pm. (J ,-", . } ~- -........./ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: City Administrator - Outside Board Appointment DATE: January 4, 2005 INTRODUCTION The Council is requested to consider a request from the City Administrator to participate on a Board outside of the City of Andover. The board would be the City of Big Lake Economic Development Authority (BLEDA). ,. 1 DISCUSSION '-/ o I have recently completed my second elected term (December 31, 2004) as a City of Big Lake Councilmemeber. While serving as a Councilmember, I served on many other boards including serving as the President of the BLEDA. I have been asked by the City of Big Lake to consider an appointment to a vacancy on the BLEDA. I have indicated to the City of Big Lake that I would consider an appointment only with the concurrence of the City of Andover and with the understanding that my position and activities in Andover supercede Big Lake. This request to seek approval from the City of Andover is made to comply with my employment agreement with the City of Andover and the City's Personnel Policy. If any of the Councilmembers of the City of Andover have a concern about a potential conflict of interest, I would agree to vacate the BLEDA or decline appointment. ACTION REOUESTED The Council is requested to consider a request from the City Administrator to participate on a Board outside of City of Andover Employment. The board would be the City of Big Lake omic Development Authority (BLEDA). / , , ) ) '--j r' : , , '''-- @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: January 4, 2005 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Community Center Construction Update 2. AdministrationlFinance Updates 3. Road Improvement Project Updates 4. Development Activity Updates 5. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. ctfully submitted,