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Home My WebLink AboutCC March 1, 2005 ~) <) ~) 9\NDbVE~ (1 -n" < . ~ '" CGO-J i..../v L/~ LIh~Wl 3 -\6 Joe) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER,MN,US Regular City Council Meeting - Tuesday, March 1, 2005 Call to Order - Following EDA Meeting Scheduled at 6:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (2/8/05 CC Workshop; 2/15/05 Regular) 2. ProclamationIYouth First Day Consent Items 3. Approve Payment of Claims - Finance 4. Accept Feasibility Report/Order Public Hearing/05-2/2005 Overlays - Engineering 5. Approve Plans & Specs/Order Advertisement for Bids/05-3/2005 Crack Sealing - Engineering 6. Approve Plans & Specs/05-4/2005 Seal Coating - Engineering 7. Approve Update of Local Water Resource Management Plan/03-42 - Engineering 8. Tenninate Project/04-48/Deer Oaks - Engineering 9. Accept Feasibility ReportlWaive Public Hearing/04-33/Crosstown Boulevard NW & 159th Avenue NW /Intersection Improvement - Engineering 10. Approve Ball Field Layout/OS-I 5/ Andover Station North Park - Engineering 11. Approve Plans & Specs/Order Advertisement for Bids/02-33/Jay Street NW/Andover Station North- Engineering 12. Consider Lot Split/264 Andover Blvd., Continued - Planning 13. Consider Lot Split/308 Andover Blvd., Continued - Planning 14. Approve ACS Software Services & License Agreements - Finance Discussion Items IS. Public Hearing/Issuance of Capital Improvement Bonds - Finance 16. Call for the Sale of BondslEhlers & Associates - Finance 17. Consider Conditional Use Pennit/Drive Through WindowlBunker Lake Blvd, - Planning 18. Consider Donation! Anoka Senior Party - Administration Staff Item 19. Schedule EDA Meeting - Administration - Administration 20. Schedule Special City Council Workshop-Miscellaneous Business Items - Administration 21. Schedule Goal Setting Workshop - Administration 22. Administrator Report - Administration Mayor/Council Input Adjournment (j o o REGULAR ANDOVER CITY COUNCIL MEETING MINUTES MARCH 1,2005 TABLE OF CONTENTS PLEDGE OF ALLEGIEN CE ....... ................ ............. ......................................... .................... ....1 RESIDENT FORUM ..................................................................................................................1 AGENDA APPROVAL ... ............ ................. .............,. ............................. ...... ........................ ...1 APPROVAL OF MINUTES......... ................ ...........,...' ...,. .............................. ....................... ....1 CONSENT ITEMS Approve Payment of Claims... ............ ..... ........ ....... ..... ................ ......... .........' .............. ..... ...2 Resolution R034-05 accepting Feasibility Report/Order Public Hearing/05-2!2005 Overlays ............ .,. ........... ..,..,., ....,.. .... ......' ....' ..................... ................. .., ............. ... ..... ...2 Resolution R035-05 approving Plans & Specs/Order Advertisement for Bids/05-3/2005 Crack Sealing ............... .... ....... ........ ............, ...,..................... ........ ..... ... .,.. ............ ....... ...,2 Resolution R036-05 approving Plans & Specs/05-4/2005 Seal Coating.......,..........,...........2 Approve Update of Local Water Resource Management Plan/03-42...................................2 Resolution R037-05 terminating Project/04-48/Deer Oaks .............,........,...................,......2 Resolution R038-05 accepting Feasibility Report!Waive Public Hearing/04-33/Crosstown Boulevard NW & 159th Avenue NW/Intersection Improvement.....................................2 Approve Ball Field Layout/05-15/Andover Station North Park....,.................................,....2 Resolution R039-05 approving Plans & Specs/Order Advertisement for Bids/02-33/Jay Street NW/Andover Station North...................................................................................2 Consider Lot Sp1it/264 Andover Blvd., Continued .....,................................,..........,............2 Consider Lot Split/308 Andover Blvd., Continued ..............................................................2 Approve ACS Software Services & License Agreements .................,............................,.....2 Approve Tobacco LicenselLakes Conoco/Andover .............................................................2 PUBLIC HEARING/ISSUANCE OF CAPITAL IMPROVEMENT BONDS Motion to Open Public Hearing.............................,.......................................,....................,..2 Motion to Close Public Hearing ............................................................................................2 CALL FOR THE SALE OF BONDS/EHLERS & ASSOCIATES Motion to Approve Res. R040-05, Res. R041-05, Res. R042-05) ......................................,.3 CONSIDER CONDmONAL USE PERMIT/DRIVE THROUGH WINDOW/BUNKER LAKE BOULEVARD Motion to Approve Res. R043-05 .........................................................................................3 CONSIDER DONATION/ANOKA SENIOR PARTY Motion to Approve ........,............................,...................................,......................................3 SCHEDULE EDA MEETING ....................,...,..."...,........,..................,.........,..................,.....,..4 SCHEDULE SPECIAL CITY COUNCIL WORKSHOP-MISCELLANEOUS BUSINESS ITEMS .........................................................,.........................................................................4 SCHEDULE GOAL SETTING WORKSHOP ..........................................................................5 ADMINISTRATORS REPORT ...................................................................................:..:..........5 .--" '0 (J CJ Regular Andover City Council Meeting Minutes - March 1, 2005 Table of Contents Page ii MA YORJCOUNCIL INPUT Target Grand Opening ......................................,....................,.......................,.....,.................6 Mayor's Prayer Breakfast .......................... ....................... ............ ..... ..... .......... .............. .....,..6 ADJOURNMENT ...."................................,...............................,.......................................,.......6 C) REGULAR ANDOVER CITY COUNCIL MEETING - MARCH 1,2005 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, March 1,2005, 7:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,~esotL Councilmembers present: Councilmember absent: Also present: Mike Knight, Ken Orttel, Julie Trude Don Jacobson City Attorney, William Hawkins City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others CJ PLEDGE OF ALLEGIANCE RESIDENT FORUM No one wished to address the City Council. AGENDA APPROVAL Add Item 14a, (Approve Tobacco License/Lak:es Conoco/Andover). Motion by Knight, Seconded by Trude, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES February 8, 2005, City Council Workshop: Correct as written. February 15, 2005, Regular Meeting: Correct as written. CJ Motion by Trude, Seconded by Knight, approval of Minutes as indicated above. Motion carried unanimously. o Regular Andover City Council Meeting Minutes - March J, 2005 Page 2 PROCLAMATIONIYOUTH FIRST DAY Mayor Gamache read the Proclamation declaring March 18,2005, Youth First Mayor's Prayer Breakfast Day. CONSENT ITEMS (J Item 3 Approval of Claims Item 4 Accept Feasibility Report/Order Public Hearing/05-2/2005 Overlays (See Resolution R034-05) Item 5 Approve Plans & Specs/Order Advertisement for Bids/05- 3/2005 Crack Sealing (See Resolution R035-05) Approve Plans & Specs/05-4/2005 Seal Coating (See Resolution R036-05) Approve Update of Local Water Resource Management Plan/03-42 Terminate Project/04-48/Deer Oaks (See Resolution R037-05) Accept Feasibility Report/Waive Public Hearing/04-33/Crosstown Boulevard NW & I59th Avenue NW/Intersection hnprovement (See Resolution R038-05) Item 10 Approve Ball Field Layout/05-I5/Andover Station North Park Item 11 Approve Plans & Specs/Order Advertisement for Bids/02-33/Jay Street NW / Andover Station North (See Resolution R039-05) Item 12 Consider Lot Split/264 Andover Blvd., Continued Item 13 Consider Lot Split/308 Andover Blvd., Continued Item 14 Approve ACS Software Services & License Agreements Item I4a. Approve Tobacco License/Lakes Conoco/Andover Item 6 Item 7 Item 8 Item 9 Motion by Trude, Seconded by Orttel, approval of the Consent Agenda as read. Motion carried unanimously. PUBLIC HEARINGIISSUANCE OF CAPITAL IMPROVEMENT BONDS City Administrator Dickinson stated the City Council scheduled a Public Hearing for the issuance of Capital Improvement Bonds to finance capital improvements related to City Hall and Public Works Facility improvements at the February 1,2005 City Council meeting. Motion by Knight, Seconded by Trude, to open the public hearing at 7:10 p.m. Motion carried unanimously. o No one wished to address the City Council. Motion by Knight, Seconded by Trude, to close the public hearing at 7:10 p.m. Motion carried unanimously. u (J () Regular Andover City Council Meeting Minutes - March 1, 2005 Page 3 CALL FOR SALE OF BONDS/EHLERS & ASSOCIATES City Administrator Dickinson stated the Andover City Council is requested to call for the sale of: $3,560,000 General Obligation Improvement Bonds to provide financing for the construction of Jay Street through Andover Station North; $645,000 General Obligation Bonds for improvements to City Hall and the Public Works Facility and to finance the acquisition of various capital equipment; and $1,145,000 General Obligation Sewer Revenue Bonds to fInance the construction of the Crosstown Blvd sewer trunk line. Mr. Todd Hagen, EWers & Associates discussed the bond information with the Council. Motion by Knight, Seconded by Trude, to approve the attached resolution providing for the sale of $3,560,000 General Obligation Improvement Bonds (Res R. 040-05), $645,000 General Obligation Bonds (Res. R041-05), and $1,145,000 General Obligation Sewer Revenue Bonds (Res. R042-05). Motion carried unanimously. CONSIDER CONDITIONAL USE PERMIT/DRIVE THROUGH WINDOW/BUNKER LAKE BLVD. Community Development Director Neumeister stated the applicant is requesting a Conditional Use Permit to construct a drive-through window on the north side of their proposed multi-tenant retail building. Motion by Knight, Seconded by Trude, to approve the proposed Conditional Use Permit. Councilmember Orttel wondered if they had any time frame for this. Ms. Carson, Ryan Companies stated they will be breaking ground in April with turnover space between August 15th and September 1 st. Councilmember Trude wondered what companies would be there. Ms. Carson stated Caribou Coffee would be the drive-thru user, they have a lease with Fantastic Sams, are negotiating a lease agreement with Trade Secret and a number of other people that have not been fInalized. Motion carried unanimously. (Res. R043-05) CONSIDER DONATIONIANOKA SENIOR PARTY City Administrator Dickinson explained the City has received a request from the Senior All Night Party Donation Committee for a City donation to help fund activities in support of an Anoka High School Senior All Night Party. (J () o Regular Andover City Council Meeting Minutes - March 1, 2005 Page 4 Councilmember Orttel stated there was not an amount indicated. Mr. Dickinson stated he did not put in an amount because he wanted to fmd out how many students from Andover would be graduating from the area schools. Mr. Dickinson explained he did some research and Andover High School was projecting 342 graduates, Anoka was projecting 563 graduates of which 105 are from Andover, S1. Francis was projecting 331 graduates of which 23 are from Andover, Coon Rapids was projecting 645 graduates of which 26 are from Andover, Blaine was projecting 664 graduates of which 9 are from Andover. Councilmember Orttel thought $1.50 per student from Andover was a good amount. He stated they need to have some sort of proportional basis otherwise they will be giving $500.00 to every high school in the area The other Councilmembers agreed. Councilmember Orttel stated if they gave $2.00 per student, it will result in $1,000 total. This would give five hundred for each school, Andover and Anoka. Motion by Orttel, Seconded by Trude, to approve a donation of$2.00 per student who are graduating that are Andover residents to all requesting senior class parties. Motion carried unanimously. SCHEDULE EDA MEETING Motion by Trude, Seconded by Knight, to schedule an EDA meeting for March 15,2005 at 6:45 p.m. and to be continued after the City Council meeting if the work is not finished. Motion carried unanimously. SCHEDULE SPECIAL CITY COUNCIL WORKSHOP - MISCELLANEOUS BUSINESS ITEMS Motion by Trude, Seconded by Ortte!, to schedule a City Council workshop for Tuesday, March 29, 2005 at 7:00 p.m. Motion carried unanimously. SCHEDULE GOAL SETTING WORKSHOP City Administrator Dickinson stated the Council is requested to schedule a 2005 Council Goal Setting Workshop and provide direction to the Administrator on workshop format and content. Mayor Gamache asked if they could push this item to the next City Council meeting when all members are at the meeting. Councilmember Trude wondered if Mr. Dickinson would entertain a motion to schedule this for the second Tuesday in April. ;-, "-.) Regular Andover City Council Meeting Minutes - March 1, 2005 Page 5 ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the Community Center Construction. He noted August 18th will be the YMCA grand opening at the Community Center. He stated the Field House is scheduled to open in early August. Mr. Dickinson wondered if they would like to have National Night Out go as it has in the past or try to coincide the grand opening of the Community Center with National Night Out. Mayor Gamache thought they should do the normal National Night Out and plan something else for the grand opening. Community Development Director Neumeister updated the Council on development activity in the City. City Engineer Berkowitz updated the Council on road improvements projects in the City. C) Councilmember Trude wondered if there would be two accesses to Crosstown from that development, one at Xeon and one at Avocet in Sophie's Manor. Mr. Berkowitz stated they met with the developer last week to address some of the issues and concerns of the adjoining property owner. The developer has come back with a sketch plan that addresses those concerns. At Avocet there would not be a connection to Crosstown but there would be a cul-de-sac in that location. Both options will be brought forward to the Planning Commission and to the City Council. The issue with Avocet is the spacing guidelines. Mr. Berkowitz stated right now there is shown a full movement intersection at Xeon Street and no access point at Avocet to Sophie's South. Councilmember Trude stated six months ago the County said they did not want any exits on Xeon Street. Mr. Berkowitz stated at Xeon, it meets the spacing guidelines. Councilmember Orttel thought according to the most recent plans, the connection through Winslow Hills will not be available anymore. Mr. Berkowitz stated there are two options out there, there is a sketch plan that shows a connection going through and they also have a sketch plan that shows a cul-de-sac. Both will be discussed. Mr. Neumeister stated the developer will show both the concepts at the meeting. () MAYOR/COUNCIL INPUT (I'arget Grand Opening Open House) - Councilmember Trude stated they are going to have the chance to visit Target this evening and the store will be open all this week before the Grand Opening on Sunday. :,_J Regular Andover City Council Meeting Minutes - March 1, 2005 Page 6 (Mayor's Prayer Breakfast) - Mayor Gamache stated the Mayor's Prayer Breakfast will be on Friday, March 18th at Constance Free Church. Motion by Trude, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 7:53 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary ('0) \..---~ ( , '--)