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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CLANDOVER,MN.US
Regular City Council Meeting - Tuesday, January 4,2005
Call to Order - 7:00 p,m,
Pledge of Allegiance
Oath of Office/Newly Elected Officials
Resident Forum
Agenda Approval
L Approval of Minutes (12/16/04 Special Workshop; 12/21/04 Regular; 12/21/04 Special)
Consent Items
2, Approve Payment of Claims - Finance
3, Order Feasibility ReportlOS-2/200S Overlays - Engineering
4. Approve Change Order #1 (Project 04-31/1386-148th Lane) & Change Order #2 (Compensating)/03-
3S/Bunker Lake Village - Engineering
5, Approve Application for Exempt Permit! Anoka Area Chamber of Commerce - Clerk
6. Approve Reimbursement Resolution/200S Equipment Purchases - Finance
7. Approve Reimbursement Resolution/200S Capital Improvement Plan (CIP) Projects - Finance
Ore:anizational Items
8, Approve Official Depositiories & Banks - Finance
9. Designate Official Newspaper- Clerk
10. Appoint Acting Mayor - Clerk
11, Appoint Standing Committees - Clerk
Discussion Items
12, Hold Public Hearing/Order Plans & Specs/02-33/Andover Station North - Engineering
13, Receive Anoka County Sheriffs Department MontWy Report - Sheriff
14. Consider Residential Sketch Plan of Brook Crossing - Planning
15. Approve Resolution Authorizing 2005 CDBG Applications, Continued - Planning
Staff Item
16, Schedule Special City Council Workshop-Miscellaneous Business Items - Administration
17. Schedule EDA Meeting - Administration
18. Schedule Joint Meeting with Park Commission - Administration
19. City Administrator-Outside Board Appointment - Administration
20. Administrator Report - Administration
Mayor/Council Input
Adjournment
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REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - January 4, 2005
TABLE OF CONTENTS
PLEDGE OF ALLEGIENCE .....................................................................................................1
OATH OF OFFICElNEWL Y ELECTED OFFICIALS .............................................................1
RESIDENT FORUM ..................................................................................................................1
AGENDA APPROVAL .... .......... ................. .'.,.................. ................. ...... ................ ........ .........1
APPROVAL OF MIN1JTES.,...,............................................................................,....................1
CONSENT ITEMS
Approve Payn1ent of Claims.....................................................,..,......................,................,2
Order Feasibility ReportJ05-2/2005 Overlays (Res. ROOI-05) .............................................2
Resolution R002-05 approving Change Order #1 (Project 04-31/13 86-148th
Lane) (Res. R003-05) & Approving Change Order #2 (Compensating)/03-35/
Bunker Lake Village .... ..................... .... ,. ... ..... .........,.... ........ ............ .'. .,.,... ........ ........ ...... ....2
Approve Application for Exempt PermitJAnoka Chamber of Commerce ...........................2
Approve Reimbursement Resolution/2005 Equipment Purchases (Res. R004-05) .............2
Approve Reimbursement Resolution/2005 Capital Improvement Plan (CIP) Projects
(Res. R005-05) ....... ....... ........ .......... ....... ................ .......... ....... ........... ............ ..... ......... ..... ...2
APPROVE OFFICIAL DEPOSITORIES AND BANKS (Res. R006-05).................................2
DESIGNATE OFFICIAL NEWSPAPER ..................................,..............................,.,..............2
APPOINT ACTING MA YOR....................................................................................................3
APPOINT STANDING COMMITTEES ............,............................................................,.........3
HOLD PUBLIC HEARING/ORDER PLANS & SPECS/02-33/ANDOVER STATION
NORTH
Motion to open public hearing...................................,...........................................................4
Motion to close public hearing ...............................................................................,.....'..,..,..4
Motion to approve (Res. R007-05)..................................................................................,.....5
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Received.... ..... ......... .......... ........ ............ .... ........ ......... ..... .... ...,.,.. ,.,. ..... ....... ........ .... ....,..".....5
CONSIDER RESIDENTIAL SKETCH PLAN OF BROOK CROSSING ................................6
APPROVE RESOLUTION AUTHORIZING 2005 CDBG APPLICATIONS, CONTINUED
Motion to approve (Res. R008-05) .......................................................................................8
SCHEDULE SPECIAL CITY COUNCIL WORKSHOP-MISCELLANEOUS BUSINESS ....8
SCHEDULE EDA MEETING ........,............................,.............................................................8
SCHEDULE JOINT MEETING WITH PARK COMMISSION .......,..,...,................................9
CITY ADMINISTRATOR - OUTSIDE BOARD APPOINTMENT
Motion to authorize....... .......... ........ ............................ ... ........ ..........., "" .,.... ...... ... ..... ... .........9
ADMINISTRATOR REPORT ...................................................................................................9
MAYOR/COUNCIL INPUT
Noise Nuisance.... ....... ............................... ,................... .............. .............. .................. ...... ....9
Light on Bunker Lake Boulevard...............................................,...........................................1 0
Ramsey Explosion........ ...........................".... ,................................... .......... ........ ..................10
Fire Fighters Needed........... ........ ...... ............ ..................................... .......... ......... ....... ..........10
New Legislative Session..... ............................... ......... ....... ................ ...................... ..............1 0
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REGULAR ANDOVER CITY COUNCIL MEETING -JANUARY 4,2005
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, January 4,2005,7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota
Councilmembers present:
Councilmember absent:
Also present:
Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
None
City Attorney, Barry Sullivan
City Engineer, Dave Berkowitz
City Finance Director, Jim Dickinson
Community Development Director, Will Neumeister
Others
o PLEDGE OF ALLEGIANCE
OATH OF OFFICElNEWLY ELECTED OFFICIALS
Mayor Gamache, and Councilmembers Orttel and Knight read the Oath of Office.
RESIDENT FORUM
No one wished to address the City Council.
AGENDA APPROVAL
Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried
unanimously.
APPROVAL OF MINUTES
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December 16, 2004, Special Workshop Meeting: Correct as written.
December 21,2004, Regular Meeting: Held over.
December 21,2004, Special Meeting: Correct as written.
Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried
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Regular Andover City Council Meeting
Minutes - January 4, 2005
Page 2
unanimously.
Councilmember Trude asked if they could hold over the December 21, 2004 Regular Meeting
Minutes until she can review them. The Council agreed.
CONSENT ITEMS
Item 5
Item 6
Item 7
Approval of Claims
Order Feasibility ReportJ05-2/2005 Overlays (Res. 001-05)
Approve Change Order #1 (project 04-31/1386-l48th Lane) (Res. R002-05) &
Change Order #2 (Compensating)/03-35/Bunker Lake Village (See Res. R003-05)
Approve Application for Exempt Permit! Anoka Chamber of Commerce
Approve Reimbursement Resolution/2005 Equipment Purchases (Res. R004-05)
Approve Reimbursement Resolution/2005 Capital Improvement Plan (CIP) Projects
(Res. R005-05)
Item 2
Item 3
Item 4
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Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried
unanimously.
APPROVE OFFICIAL DEPOSITORIES AND BANKS
City Administrator Dickinson explained each year the City Council is required by state law to
approve a resolution designating the City's official depositories, supplemental depositories of
investments and designating an individual as the approval authority for collateral transactions.
Motion by Jacobson, seconded by Knight, to approve the attached resolution that designates
depositories for City funds and designates the City Administrator of the City of Andover as the
approval authority for the release and acceptance of all collateral to be held by the City in
conjunction with City funds on deposit with authorized institutions. (Res. R006-05)
DESIGNATE OFFICIAL NEWSPAPER
City Administrator Dickinson stated each year the City Council must designate the official
newspaper of the city where publication of official notices is made.
Councilmember Trude thought it would be appropriate if they could select a daily paper as a
!, secondary paper to issue notices in case they run into problems. Councilmember Jacobson thought
~,J even if they used a daily paper they still needed to wait a certain period in order to hold the meeting.
Mr. Dickinson thought they might gain a few days.
Motion by Jacobson, Seconded by Knight, to designate the Anoka County Union as the official
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Regular Andover City Council Meeting
Minutes - January 4, 2005
Page 3
newspaper for 2005. Motion carried unanimously.
APPOINT ACTING MAYOR
City Administrator Dickinson stated each year the Mayor appoints an Acting Mayor in the event he
is unable to attend a Council meeting. Councilmember arttel is the present Acting Mayor.
Mayor Gamache suggested appointing Councilmember arttel as the Acting Mayor for 2005.
Motion by Gamache, Seconded by Trude, to appoint Councilmember arttel as Acting Mayor for
2005 based upon the Mayor's recommendation. Motion carried unanimously.
APPOINT STANDING COMMITTEES
City Administrator Dickinson explained each year Standing Committees are appointed based upon
the recommendation of the Mayor.
Councilmember Jacobson thought they should fmd out from residents what they would like to see in
the newsletter.
Motion by Trude, Seconded by Jacobson, to appoint members arttel and Knight for the Public
Works Committee and members Trude and Jacobson for the Newsletter Committee for 2005 based
upon the Mayor's recommendations and to switch the Chairs to members arttel and Jacobson as
chairs of the committees. Motion carried unanimously.
Motion by Trude, Seconded by Jacobson, to appoint Members Gamache, Knight and arttel to the
Economic Development Authority. Motion carried unanimously.
HOLD PUBLIC HEARING/ORDER PLANS & SPECS/02-33/ANDOVER STATION NORTH
City Engineer Berkowitz explained the City Council is requested to hold a public hearing at 7:00
p,m. for Project 02-33, Andover Station North (Jay Street Construction) and order plans and
specifications for the proposed improvements.
Mr. Berkowitz noted a feasibility report was previously prepared for this improvement and was
approved by the Council at the December 7, 2004 City Council meeting. The project identified
consists of infrastructure improvements such as mass site grading, utility construction, Jay Street
NW construction, traffic signal and road improvements at Hanson Boulevard NW & 139th Lane NW,
trails and sidewalks.
Mr. Berkowitz stated the properties to be assessed include Andover (EDA) owned property, pav's
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Regular Andover City Council Meeting
Minutes - January 4, 2005
Page 4
Sports Bar and Grill, undeveloped property which is part of the same parcel owned by Brad Povlitzki
and property owned by Great River Energy.
Motion by Jacobson, Seconded by Knight, to open the public hearing at 7:20 p.m. Motion carried
unanimously.
Ms. Lily Bray, 17947 Hanson Boulevard asked if Jay Street at Hanson will have lights. Mr.
Berkowitz stated there will be when Hanson Boulevard is improved. He did not think the second
phase of Jay Street would be completed until the County completes the improvements on Hanson
Boulevard which would be 2006.
The Council did not anticipate this part of the development to be done until 2006. Mayor Gamache
thought if it would be installed sooner, they could possibly have a right-in/right-out until Hanson
Boulevard would be improved and a light could be installed.
Councilmember Knight asked what the timetable for the fields is. Mr. Berkowitz stated it is
dependent on access to the fields. If they build this in one phase, they will not have access to the ball
fields at this time and they also need dollars available to build the ball fields. They have projected
o the ball fields to be done in 2007. Mr. Dickinson concurred.
Motion by Jacobson, Seconded by Knight, to close the public hearing at 7:24 p.m. Motion carried
unanimously.
Councilmember Jacobson asked regarding the ball field area if the costs rolled into the other
properties the City owns or how do they handle this because they should be paying their own way
also. Mr. Dickinson stated as a part of the feasibility report, they pulled out an allocation for the park
and the park is paying its own way. These would be listed as non-assessable costs.
Councilmember Knight wondered what the response was regarding the assessment. Mr. Berkowitz
stated they have talked to Mr. Povlitzki regarding the assessment and he is talking with his attorney.
They are also talking with Bruggeman regarding property and things are in the works. They may
want to defer the assessment.
Mr. Berkowitz stated they have also talked to Great River Energy and they may want to pay the
assessment up front.
Mr. Dickinson stated there are some things in process that may affect how the assessment is done on
the property.
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Councilmember Orttel asked how the non-public property was assessed. Mr. Berkowitz stated this
was assessed per acre.
Mr. Neumeister discussed with the City Council how the assessments were calculated.
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Regular Andover City Council Meeting
Minutes - January 4, 2005
Page 5
Motion by Knight, Seconded by Jacobson, to approve the attached Resolution ordering the
improvement and directing preparation of plans and specifications for Project 02-33, Andover
Station North (Jay Street Construction). Motion carried unanimously. (Res. R007-05)
RECEIVE ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT
Captain Dave Jenkins, Anoka County Sheriff s Department, provided an update on law enforcement
activities occurring within Andover with an emphasis on Dill enforcement including a breakdown of
the number of Dill arrests, prominent locations, time of day and most common hours of arrests,
extraordinary enforcement efforts and initiatives that occurred in 2004 and what is planned for 2005.
Captain Jenkins stated for 2005 their State funding level was reduced significantly compared to 2004
but they do remain committed to the Dill enforcement in this area and they will have selected waves
that will occur on holidays and high travel days.
Mayor Gamache wondered if there was the possibility of any Federal funds for continued Dill
enforcement efforts. Captain Jenkins stated most of the Federal funding that is received goes
through the office of traffic safety through the Department of Public Safety so those funds are
dwindled down from the Federal level to the State level to the local level.
Councilmember Jacobson wondered if the majority of Dill arrests are residents of Andover. Captain
Jenkins stated about a third are from Andover and the rest from surrounding communities.
Councilmember Knight stated the Sheriffs Department has been doing a terrific job and it is
working well with Andover. He appreciates the work that is being done.
Councilmember Trude stated she appreciates the work that is being done and the dedication to get
the drunk drivers off the road. She stated she can see where the grant helped with the back up of
staffmg.
Councilmember Orttel wondered what it would cost the City to duplicate the grant money. Captain
Jenkins stated he would have to do some research to see what amount was spent in Andover but he
thought it was around $50,000.00.
Mayor Gamache stated it is interesting to see the numbers from 2004. He thought the Sheriffs
Department is doing a terrific job.
Councilmember Trude stated they appreciate the help the Sheriffs Department and Andover Fire
Department provided to the Ramsey explosion. Captain Jenkins thanked the Council.
CONSIDER RESIDENTIAL SKETCH PLAN OF BROOK CROSSING
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Regular Andover City Council Meeting
Minutes - January 4, 2005
Page 6
Community Development Director Neumeister stated the Council is asked to review a residential
sketch plan for a single-family rural residential development to be known as Brook Crossing.
Councilmember Knight wondered if the stub going north is exiting onto high ground or unstable
land. Mr. Neumeister stated the surrounding land has houses on it and is high land.
Councilmember Trude stated she was on the transportation plan committee and she remembers the
connections being discussed and one of the concerns was they do not have very many roads that
qualify for State Aid because you need to have a certain number of roads that connect to existing
State Aid roads. She thought the point was to get a connection between Hanson and Verdin in
several places and if they preserved one of the options, perhaps one of them could happen. She was
concerned with taking away the option when she looked at the map. She did not think they thought
through this enough.
Councilmember Trude showed on the map what was previously discussed at the transportation plan
committee meetings.
Mr. Berkowitz stated 175th is designated in the plan as a collector street but not as a State Aid road.
o He explained to the Councilmembers what the future plans for roads in the area will be.
The Council discussed possible connections for the area.
Ms. Barb Glatt, 1750 177th Avenue NW, showed on the map what property they own. She stated the
road and stub would work out the way it is. Ms. Glatt stated her concern with the plan is if they will
be able to develop eventually and will this limit them in any way. Her other concern is that on the
proposed parcel there could be some hazardous materials buried there.
Mayor Gamache asked if the creek had a lot of water in it. Mr. Glatt stated there is and the creek
runs north.
Councilmember Ortte1 wondered if the soil has been studied in the area. He stated they need to make
sure any future access points will be viable.
The Council continued to discuss future access to the area.
Councilmember Jacobson referred to the letter from the County noting that access will not be granted
to the two southerly lots onto Hanson Boulevard. He had some ideas for possible solutions but
would like to hear from the developer regarding this.
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Mr. Mike Quigley, representing Emmerich Development, explained in order to connect this
development to Hanson they are proposing putting a service road in that would connect this
development to 175th. The flood plain issues do not allow any street connection other than that. He
stated regarding the hazardous material that has been mentioned is not there. He noted they have
done extensive boring and they have not found anything.
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Regular Andover City Council Meeting
Minutes - January 4, 2005
Page 7
Councilmember Knight asked what Mr. Quigley thought about the Countys right-in/right-out
position. Mr. Quigley is not sure ifhe understands this and they will have more meetings with the
County because he did not know how residents could access their homes.
Councilmember Jacobson stated as he read the letter, he could not detect anything in there requesting
a right turn in or out in their right-of-way or any costs associated with this and he was surprised they
did not list something like this. He wondered what the status was on this. Mr. Quigley did not know
and he noted they did not receive the report from the County until after their fourth request.
The Council discussed the letter from the County and their plans for access onto Hanson Boulevard.
Mr. Berkowitz discussed the connections in connection with the floodplain. He showed the flood
plain map to the Council and discussed the impact.
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Councilmember Jacobson did not think it was reasonable to extend the connection to the west
because they do have better routes to the north and south and they should not be forcing 17StlJ.
through. He did not have a problem with the plat. The developer has a problem with two lots going
to Hanson and how he is going to fix that and make it look good aesthetically and comply with the
ordinance. The third thing he has a concern with is the highway department and what they want to
do with the entrance to 17 StlJ.. He thought they needed more information when the plat comes in. He
stated the stub to the north should be built to the lot line and the developer may want to look slightly
to the north where the stub stops to make sure there is space for another lot for the other residents.
Mayor Gamache stated the one issue he has is the County's reasons for the right-inlright-out to the
entrance. He thought this would be a good reason not to extend it to 17StlJ.. He thought it would
make sense that Ward Lake and 167tlJ. would be open intersections and the rest would be right-
inlright-out with the reconstruction of Hanson Boulevard.
Councilmember Knight asked Mr. Quigley if he could come in with a road splitting lots four and
three and then turning the two bottom lots around. Mr. Quigley did not think they could do this
because of the floodplain issues and wetland but he would discuss this with his engineer and they
would meet all of the City requirements.
Councilmember Trude wondered why there was not a ghost plat prepared because they need to know
how other surrounding parcels could be developed. Ms. Glatt explained the layout of their land and
stated her husband's first preference was to come in from the west on 17StlJ. and his second
preference was the stub to the north. She stated either connection would help service their property.
She stated the extension from 177tlJ., when it happens would help access their property also.
l) Mr. Neumeister showed another map and discussed how the surrounding properties would be
accessed in the future.
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Regular Andover City Council Meeting
Minutes - January 4, 2005
Page 8
APPROVE RESOLUTION AUTHORIZING 2005 CDBG APPLICATIONS, CONTINUED
Community Development Director Neumeister stated a resolution has been prepared to authorize
2005 CDBG projects as required by Anoka County.
Motion by Knight, Seconded by Jacobson, to approve the Resolution authorizing 2005 CDBG
applications. (Res. R008-05)
Councilmember Orttel wondered if the YMCAIY outh programs included senior programs also.
Mr. Dickinson stated they had discussed this and will include it in their proposal.
Motion carried unanimously.
SCHEDULE SPECIAL CITY COUNCIL WORKSHOP-MISCELLANEOUS BUSINESS
ITEMS
/, Motion by Jacobson, Seconded by Trude, to schedule a City Council Workshop for Tuesday,
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SCHEDULE EDA MEETING
Motion by Trude, Seconded by Jacobson, to schedule an EDA meeting for Tuesday, January 18,
2005 at 6:00 p.m. Motion carried unanimously.
SCHEDULE JOINT MEETING WITH PARK COMMISSION
Motion by Trude, Seconded by Knight, to schedule ajoint meeting with Park Commission for
Monday, January 24, 2005 at 7:00 p.m. Motion carried unanimously.
CITY ADMINISTRATOR - OUTSIDE BOARD APPOINTMENT
City Administrator Dickinson stated the Council is requested to consider a request from himself
to participate on a Board outside of the City of Andover. The board would be the City of Big
Lake Economic Development Authority (BLEDA).
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Motion by Jacobson, seconded by Knight, to authorize the City Administrator to participate on a
Board outside of City of Andover employment, that there is no conflict of interest and that the
outside board does not conflict with the time he needs to spend with the City, Motion carried
unanimously.
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Regular Andover City Council Meeting
Minutes - January 4, 2005
Page 9
ADMINISTRATOR REPORT
City Administrator Dickinson updated the Council on the Community Center and Fire Station
Construction.
Mr. Dickinson wanted to extend his thanks to the Fire Department in regard to the Ramsey
explosion.
Councilmember Kllight suggested they have someone on staff give the City Council a report
showing some costs regarding the train whistle.
City Engineer Berkowitz updated the Council on road improvements projects in the City.
MAYOR/COUNCIL INPUT
(Noise Nuisance) - Councilmember Jacobson stated he received a phone call from a woman who
lives by Councilmember Orttel about kids running four wheelers on the east side of the creek on their
own property and she was wondering what they could do. He tried to explain to her that people can
use their own property for what they want and he told her the only tlring she could do was to use a
noise ordinance that they have but he would see what could be done. City Attorney Sullivan stated
one tlring he could suggest would be to have Anoka County Mediation Services get involved.
(Light on Bunker Lake Boulevard) - Councilmember Jacobson stated the same resident asked when
they will be putting in a light on Bunker and Crooked Lake. He told her that they put in the conduit
but at the time they did not have the money to put the light in. The resident asked if a petition would
help and he told her they could submit a petition but if there is not any money and if the County does
not want to put one in right now, it would be a hopeless task.
(Ramsey Explosion) - Mayor Gamache wanted to add information about the Ramsey explosion. He
explained what the Fire Chief said regarding this.
(Fire Fighters Needed) - Councilmember Orttel stated the Fire Department needs new fire fighters
for two of the stations in Andover.
(New Legislative Session) - Mayor Gamache stated the Legislative Session started today and Mr.
Berkowitz and he have been working with Representative DeLaForest to try to get the law changed
so they can have more control over their more rural speed limits. Mr. Berkowitz stated they have it
lined up to move this forward in the session.
Motion by Kllight, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting
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Regular Andover City Council Meeting
Minutes - January 4, 2005
Page 10
adjourned at 9:00 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary