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HomeMy WebLinkAboutJune 7, 1976 :, ): ) CITY 01 ANDOVER '\ ) PARK/RECREATION COMMISSION MEETING - JUNE 7, 1976 MINUTES The Regular Monthly Meeting of the Park/Recreation Commission was called to order by Chairman, Jerry Lapham, on June 7, 1976, 7:35 P.M., at the Andover Community Center, 1685 Crosstown Boulevard N. W. Commission Members Present: Commission Members Absent: Also Present: Arntzen, Drummond, Rzeszutek, Scholla Christenson, Mand, P/Z Liason-Kishel Mayor Schneider, Commission Secretary, Jean Babcock. Approval of Minute s May 3, 1976 - Page 4 (Agenda) - Correct date from June 1, 1976 to June 7, 1976. '\ ../ Page 3 (Router) - Arr.tzen stated that the information presented at the May 3, 1976 was incorrect; asked that the following go on record: "The router had been in the possession of Mayor Schneider (a member of the Park Board at that time) and was returned to the City via Mr. Rzeszutek after one and one-half years. When the City got it back it was not in good condition and burned out after one day's use. " (Clerk's note: Aforementioned router was purchased by Grow 'Township and paid for from General Funds-no costs were assessedto the Park/Recreation Commission. ) MOTION by Scholla, seconded by Rzeszutek, to approve the minutes as corrected. Vote: Yes - Lapham, Rzeszutek, Scholla, Drummond; Present - Arntzen. Motion carried. Red Oaks Park Discussion on the work required to alleviate the drainage problem caused by the construction of the pond. Mr. Lapham reported that the Council, by Resolution, had authorized T. K. D. A. to work on a solution to the problem. Chapman's Park ../ Mr. Lapham noted that he had received several calls from the area residents relative to primarily two problems, i. e., motorized vehicles in the park and the area children have outgrown the ''tot lots ". The Commission was informed that a $600.00 expenditure was allowed in the 1976 Budget. After some discussion covering types of improvements that could be purchased for the budget amount, MOTION by Rzeszutek, seconded by Arntzen, to order 400 feet of post/cable fencing material for Chapman's Park. Motion carried unanimously. ,- '\ Park/Recreation Commission 6/7/76 Minutes - Page 2 Chapman's Park (continued) MOTION by Arntzen, seconded by Rzeszutek to use the remainder of the funds available after purchase of the posts and cable to install the fence; provided, however, that the City Staff cannot get the installation completed in a two-week period after delivery. Motion carried unanimously. Park Development A lengthy discussion was had on the types of development that should occur in our City Parks, how the community can best be served on the low park budget, the value of citizen input, the possibility of tennis courts/limited funds, necessity of a shelter or building in at least one park, and consideration of a survey among residents to determine the needs. Arntzen agreed to develop a questionaire that could be utilized for citizen input/park development; this questionaire to be prepared prior to the July meeting. The Commission Secretary was directed to contact the City Attorney for the possibility of selling dedicated parkland; and if park dedication funds may be used for purchases other than land. The secretary was also requested to obtain the total amount dedicated for parkland since 1971. Exclusive Use Procedures Item 3(b) of the approved procedures was questioned by a Lions Club member who wanted to bring youngster s to the City Hall Site for practice. It was noted that several residents were reluctant to use the facilities because of the required deposit fee. It was suggested that a member of the Park/Recreation Commission contact other cities as to their policies on scheduling etc. MOTION by Scholla, seconded by Drummond that it be recommended to the City Council that Item 3(B) pertaining to the $25.00 deposit, be deleted from the approved Exclusive Use Procedures. Motion carried unanimously. MOTION by Arntzen, seconded by Scholla, to change Item 3(A) to read: The reserving party must make reservations at least two weeks prior to the date of use. First come, first serve- City Athletic Associations have priority. Motion carried unanimously. MOTION by Arntzen, seconded by Drummond, to add the following to Item 4(B): Senior citizens, Organizations for the Handicapped, and youth leagues will be exempt from user fees. Motion carried unanimous!y. MOTION by Scholla, seconded by Drummond, to change Item 5(A) to read the same as Item 3(B). Motion carried unanimously. C) Park/Recreation Commission 6/7/76 Minute s - Page 3 (J '\ ) $urnmer Recreation Program Discussion on the problems created by the Sanitary Sewer Construction in the Crooked Lake School Area. The construction people will be instruced to meet with Jim Steward, Community School Director, to set up walkways, parking facilities, etc. A letter will go out from the school to all the registrants advising them of the provisions being made so they may attend the program at the school. Athletic Association Discussed were such items as the "lack of participation", and more advertisement for the Association through the Newsletter. Questions were raised as to "who is responsible for the Newsletter? ", with the suggestion that same be expedited. The Park/Recreation Commission is to submit an article covering the Athletic Association and requesting that citizens submit names for each sport. Persons volunteering to assist in the organization of particular sports are as follows: John Klobuchar - Hockey, Sandra Larson _ Women's Softball, Tom Pahl - Baseball. " , ./ Northern Park Site The Commissioners discussed the need for a "recreational_type" park in the northern part of the City. It was noted that the residents have more than a sufficient amount of open land of their own, and do not need more like it in the form of a park. Also covered was the need for a summer recreation program site in the northern area. Forest Meadows Plat Parkland The question of the exceedingly large amount of "wetland" included in the area already accepted as parkland. was reviewed. The Commissioners agreed that perhaps they had made an error in the recommendation; and that each member should personally view the area, and if necessary, change their recommendation. Park Policies The need for a set policy to be established to insure the Park/Recreation Commission ample time in inspect proposed parkland prior to final action on a recommendation to the City Council was noted. Comprehensive Park Development ... A proposed "Preface" to the Comprehensive Park Development Plan was presented for review. Costs, timetables, Federal Funding, and general informational items were discussed relative to the Plan. .J () Park/Recreation Commission 6/7/76 Minute s - Page 4 ( ') '---~ '- - / Northwood's Park/76-1 Construction Discussed was the correspondence received from T. K. D. A. covering the park and the construction. It was felt by the Commission that any expenditures for improvements in the park should be delayed until 1977 in that the projects in the area would be completed and the park would not be disturbed. Par kland - Pankonin Addition MOTION by Rzeszutek, seconded by Arntzen, as park dedication fee for Pankonin Addition. to request money in lieu of land Motion carried unanimously. Country Estates - Parkland MOTION by Rzeszutek, seconded by Drummond, to request money in lieu of land as park dedication fee for Country Estates. Motion carried unanimously. It was noted that the Park/Recreation Commission has not received a copy of several plats-the Secretary was requested to make sure that the Commission did have a copy prior to action. '\ '- ./ Adjournment MOTION by Rzeszutek, seconded by Scholla to adjourn. Motion carried unanimously. Attest: Jerome Lapham - Chairman Proposed Agenda - July 12, 1976 1. Red Oaks Park 6. Chapman's Park 2. Procedure for Plats 7. Park Signs 3. Summer Recreation Program 8. Attorney's Report (Parkland) 4. Rules Committee Report 9. Chairman's Report (Park Dedication Fund) 5. Athletic Association 10. Barnes Rolling Oaks 2nd (Dedication) 11. Grow-Oak Estates 12. Lund Plat (Programmed Lands _ 100 acres) 13. Larson Additions " ./