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Home My WebLink AboutMay 3, 1976 / \ ( \ \~ ) , ~ / C'7Y 01 ANDOVER / PARK/RECREATION COMMISSION AGENDA MAY 3, 1976 OLD BUSINESS Report on Summer Recreation Program - Jim Stewart Trueman Hule8aard Exclusive Use Procedures Red Oaks Park Pond Chapman Park Park Tour Discussion '\ Warming House Router Athletic Association Comprehensive Park Development Plan NEW BUSINESS P & Z Items Appointment of Rules Committee / Chairman Jerry Lapham Members: Phil Rzeszutek Ivalter Arntzen P & Z Hes Mand Gary Scholla Ralph Kishel Marvin Christenson Gre8 Drummond Next Regular P/R Commission Meeting is June 7, 1976 at 7:30 P.M. Andover Community Center ~) CITY 01 ANDOVER , '\ \J / MINUTES OF THE REGULAR MONTHLY MEETING OF THE ANDOVER PARK/RECREATION COMMISSION HELD ON MAY 3, 1976 AT THE ANDOVER COMMUNITY CENTER The meeting was called to order by Chairman Jerry Lapham at 7:40 P.M. Members Present: Absent: Also Present: Rzeszutek, Mand, Scholla, Christenson, Drummond Arntzen Tony Westrum, Larry Carlson Mr. Lapham began the meeting by introducing the new Commission members present, Marvin Christenson and Greg .Drummond. He then appointed Phil Rzeszutek as Vice Chairman of the Commission. MINUTE APPROVAL April 5, 1976 Under Engineer's Report, Line 14 -- change do to due. MOTION by Mr. Rzeszutek, second by Mr. Mand to approve the minutes of April 5, 1976 as corrected. Motion was voted on by the four members present at that meeting. Motion carried unanimously. Mr. Lapham corrected the statement he had submitted for the record,of the April 6, 1976 meeting of the Park Commission, with Brad Wicklund at the Barnes Rolling Oaks proposed park site. Mr. Wicklund is the Surveyor, not the Developer and Mr. Nolte is the Realtor, not the Contractor. \ i MOTION by Mr. Mand, second by Mr. Rzeszutek to approve the minutes of the April 26, 1976 meeting as written. Motion was voted on by the three members present at that meeting. Motion carried unanimously. OLD BUSINESS TREES Mr. Lapham reported that the ordered trees can be picked up at Carlos Avery game farm on May 6,7 or 8. He talked to Jim Thurston, Building Official, who said he would pick the trees up with the City truck. The Ramsey Road Runners will plant the trees near the City Hall on Saturday, April 8, 1976. Because of water, traffic, etc., it was decided that they should be started where they can be watched. They can be transplanted later. TRUEMAN HULEGAARD Mr. Lapham explained Mr. Hulegaard's proposed park dedication to the new members. Action was deferred until the next meeting so the Commission members would have an opportunity to view the park site and to await copies of past City correspondence with Mr. Hulegaard regarding the pond and any available legal advice. EXCLUSIVE USE PROCEDURES / Mr. Lapham asked the secretary to date the Exclusive Use Procedures so they could distinguish between them. He pointed out the changes, that will be presented to the Council for approval, to the new members. Tony Westrum was present to ask the P/R Commission for a decision on his request to use Lions Field for a North Anoka County, nonsanctioned softball team. pIR Commission Mil. _es - May 3, 1976 Page 2 Because the Exclusive Use Procedures have not been approved by the Council as yet, special arrangenents ~~ere made. MOTION by Mr. Scholla, second by Mr. Mand that the pIR Commission recommends Tony Westrum's softball team be allowed to use Lions Field for a $50.00 user fee. They will be responsible for upkeep, provide their own equipment, provide a schedule of games at City Hall and fill out an Athletic Field Use Pernit. Vote: Yes - Lapham, Rzeszutek, Mand, Scholla, Drummond Present - Christenson Motion carried. MOTION by Mr. Rzeszutek, second by Mr. Scholla to submit the recommended changes to the Exclusive Use Procedures with the reservation forns for the Athletic Field and Facility Use. Vote: Yes - Lapham, Rzeszutek, Mand, Scholla, DrUl:tl!lond Present - Christenson Hotion carried. l-fOTION by Hr. Rzeszutek, second by Mr. Mand to add Item 8 to the Athletic Field Use Permit stating: The Andover Lion's Club has priority concession rights on Lions Field #1; any concessions must be arranged with the Lions. Vote: Yes - Lapham, Rzeszutek, Hand, Scholla, Dru=ond Present - Christenson Hotion carried. SliMMER RECREATION PROGRM1 JiI:l Stewart was present and introduced Tor.! Holton who ~~ill be the Community School Director for Andover this year. Mr. Holton went over the Andover Summer Program (Attachment A) with the Commission. Hr. Stewart stated that brochures will be sent out to Crooked Lake School, HcKinley, Washington, and Hilson. He presented an equipment inventory, per request. Five Hinute Recess. }!OTION by Mr. Christenson, second by Mr. Scholln to seek justification from the City Council for the rule of no nailing to the Commission menbers and ask for a reversal of that decision. Motion carried unanir.!ously. RED OAKS l!r. Lapham reported that the City Council had given authorization for the Engineer to do a complete survey of the park and the engineer has said there ~]ill be alot of available fill from the sewer project area that could be dumped there. As of this date Larry Ritzer of L&R Excavating had not been to see Jim Thurston about going back to do more grading at the site. The survey should give actual figures on the size of the pond. CHAPHAN PARK Hr. Rzeszutek gave an estimate on post and cahle fencing for this park from the Wheeler Division of the St. Regis Paper Company. Not including labor, the cost ~'lOuld be $679.90 for 600 feet. There has not been an exact measurement of the footage needed. The secretary Was asked to check the records and find out ~~here the City bOll[;ht the post and cable for the Co=unity Center. / '" pIR Commission He(O,lg - Hay 3, 1976 Page 3 r\ '\.._-) PARK TOUR , j Mr. Lapham told the new Commission members about the park tour taken by the Commission on April 11, 1976. He suggested another tour that all members could attend and a sood comprehensive set of notes could be compiled. A date will be set at a later time. t-lARl1ING HOUSE The list of necessary materials for bringing the building up to code, sub- mitted by Hr. Rzeszutek at an earlier meeting, lMS reviewed by the Commission. There is an immediate need for a place to store equipment, such as bases. For this reason they would like to begin work on the building as soon as possible. The Hockey Division of the Andover Athletic Association has volunteered the labor. John Klobuchar is head of the Hockey Division, 434-7977. HOTION by Mr. Mand, second by ~rr. Christenson to recommend the City Council approve the $740.00 expenditure to bring the wa~ing house up to code with budgeted funds deferred from Northwoods Park. Hotion carried unanimously. The secretary was asked to write a memo to the engineer regarding the condition of the Northwoods Parks upon completion of the sanitary sewer project. ROUTER / The secretary was aked to instruct the Building Official to replace the router, that l~as damaged beyond repair by the City staff, not to exceed $100.00 expenditure. It was purchased with Park Board funds and the Park Board does not feel they should have to replace it. COHPREHENSIVE PARK DEVELOP.l1ENT PLAN A Special Heeting date will be set. NEW BUSINESS CARLSON PLAT Larry Carlson was present to present his plat. He offered money or land, whichever the Commission preferred. MOTION by Mr. Rzeszutek, second by Mr. Scholla to recommend approval of Lot 3, Block 3 of the Forest Meadows Addition as a park land donation. There was some discussion on whether there was any rational behind that decision. ~fuether a tot lot type park was necessary where there are 2~ acre lots and if the Commission lias looking ahead far enough. Vote: Yes - Lapham, Rzeszutek, Mand, Scholla No - Christenson, Drummond Motion carried. , .J SANITATION SERVICES Hr. Rzeszutek reported his findings regarding sanitation services for tournaments and public park use. He quoted figures from Sate lite and Auquazyme. The Commission felt whoever reserved the field would handle the ordering of such services. / '\ ~ ) P/R Commission Meel~ng - May 3, 1976 Page 4 \ , ) RULES COMMITTEE '- / Mr. Lapham appointed Mr. l,land, Hr. Christenson, and Mr. Drummond to the Rules Committee. He asked that they come up with some time limits for discussions and meetings and general policy for Park/Recreation Commission Heetings. AGENDA - JUNE 1, 1976 OLD BUSINESS Red Oaks Chapman Summer Recreation Program Athletic Association Northern Park Site NEl-1 BUSINESS P & Z Items HOTION by Hr. Hand, second by Mr. Christenson to adjourn. Meeting adjourned at 11:30 P.M. , / , /