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HomeMy WebLinkAboutJune 16, 2011 -- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting June 16, 2011 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/19/11) 4. Discuss 2012-2016 Park Capital Improvement Plan, Cont. 5. Update Use of Fields by Adults 6. Update of Skate Park/08-08, Cont. 7. Outstanding Items 8. 9. Chair's Report 10. Adjournment 7:15 P.M. or Shortlv Thereafter/Workshop Session A. Workshop Session 1. Discuss Park Comprehensive Plan and Future Playground Equipment ReplacemenUDiscuss Philosophy of Park Development, Cont. 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public WorkslCity Engineer~ FROM: Todd J. Haas, Assistant Public Works Director ~ SUBJECT: 4. Discuss 2012-2016 Parks Capital Improvement Plan, Cont. DATE: June 16,2011 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2012-2016 Parks Capital Improvement Plan (CIP). DISCUSSION Attached is a projected fund balance sheet that was prepared by the Finance Department for your use. The Commission should pay attention to the status of 2011 end of the year balance which is estimated at this time to be around $138,805. Based on the discussion from the last meeting, the Commission did discuss 2 projects that they would be interested in. The two projects are as follows: . Sunshine Park West Parkin!! Lot. As you know half of the parking lot is currently paved and the other half is gravel. This park is one of the main parks in the city and is used pretty much on an everyday basis as parking lot year round. The estirnate to complete this is about $35,000. Note: Staff is pretty much on board to recommend this project as top priority of the two that have been suggested. . Prairie Knoll Park Buildin!! Expansion - This is another project that staff feels would be beneficial to the community. The existing warming house section of the building is small and needs to be expanded to accommodate the high use by the hockey association, the rink rat hockey players when the rink is not scheduled by the association, the free skaters and individuals that are using the sliding hill. If you have not been in the building during the hockey season, there really is not enough room for 1 team and usually there is some overlap of teams that makes it really tough and challenging to make room for the second team. The estimated cost to expand the west end of the building is $32,500. Note: The footings are already in place for the potential expansion of the building. Staff recommends that if this project is to move forward, it should be considered to have the associations (hockey, football, lacrosse and/or soccer) help or completely fund the improvement Just as a reminder, there are some parks that still need access to meet ADA requirements such as Pleasant Oaks and Rose Parks. --.- -~- Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot. Besides Sunshine Park that needs to be paved, Prairie Knoll Park also has been mention over the past couple years by Parks Department as a concern since the park is being used as a year round facility. BUDGET IMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to the Public Works Department that the End Fund Balance should for each of the 5 years should have a minimum positive balance of $50,000.00 or more for each of the 5 years. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the 2012-2016 Parks Capital Improvement Plan. Respectfully submitted, ~~ Todd J. 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E .. 1ii1ii::l ~.5 E:Jg r;. ililco." ~..",ug~c~ 0 ~ mm u. ;;!l "'ii'" DOg(ij" c::: .....~l1lc ....gca (.) c IDel ~ OJ r.J V>CD t:t:r!'5.:iS ~'5.~.gqJ~~~:iS ~ ~~ 't; :; co .o.g~ C'lI C'lI O"C'lI 0 C'lI 0 ~ :g .;.:: co -t: c: 0 Cl> ::J::J C I- e .5 c ~ c..c..o~ I- :I:U)c..:I:cn:I:-<C I- c::: u.u... UJ : 0. 1-<C.Cl.. Capital Plan 2011 thru 2015 City of Andover, MN Project# 13-45001-01 Project Name Irrigation Improvements Type Improvement . Department Park & Rec . Projects Useful Life 20 ye.... COli tact AsstPublic Works Director Ca tegory Park Improvements Priority 2, Medium Description . I The Park Commission would like to begin making irrigation improvements to one of the existing parks within the city. The parks they are considering is one of the following: Oak Bluff, Andover Lions, Wild Iris, Hills of Bunker Lake West, Fox Meadows, and Timber Trails. . Justification I By providing irrigation to the parks will allow the grass to grow better and provide a better playing surface area to play on. Expenditures 2011 2012 2013 2014 2015 Total Improvement . 100,000 100,000 200,000 Total 100,000 100,000 200,000 FundiJIg Sources 2012 2013 2014 2015 Total Park Improvement Funds 100,000 100,000 200,000 Total 100,000 100,000 200,000 Budget Impact/Other I Yearly maintenance wili be required in addition to the cost of utilities (water, electricty, etc.) 44 -- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755,5100 FAX (763) 755,8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 5. Update Use of Fields by Adults Date: June 16,2011 INTRODUCTION This is an update regarding use of fields by groups not associated with any of the youth groups or associations within Andover. DISCUSSION As you know, city staff and the associations have been aggressively doing what they can to make sure that only games are played on the irrigated fields and that the fields get some rest so the grass can grow. Staff has been notified by a couple of the associations that other groups are currently using city fields or have used the city's fields this past spring. One of the users is a group of adult men that play soccer every Saturday afternoon at Sunshine Park soccer fields (currently they use the middle field). They have been doing this for the past year or two. A couple of the men from that group that organize this gathering are from Andover. Most of the men as we understand are not from Andover. Staff has heard that this group will have as many as 30-40 men playing splitting up into two teams, With this type of use, the fields do get beat up pretty good and therefore do not get the rest they need. The other group (which we just found out about) is the Andover High School boy's lacrosse team that has practiced at Prairie Knoll Park a few times this past spring. This group did not approach the city about using the park and probably should have made application to the city since they are an organized group. Not sure why they are using city fields when they should have been practicing at the school facilities. Again, fields are not getting rest they need. Staff has been able to contact the men's soccer group by phone to discuss this and suggested that they use the school facilities. They have indicated to us that they are not interested in the school fields (probably because they would have to pay a fee to the school and because the nets are not always available at the school for them to use). To date staff has not been able to make contact with the high school personal to discuss this further. No action is necessary by the Park Commission but staff wanted to let you know that we are doing what we can to have the fields in good playing condition but in some cases it will be tough to do when they don't get rest. That is one of the reasons why the north soccer field at Sunshine Park is not available for the spring/summer season so we can get the grass to grow again as the field was being overused. ACTION REOUESTED No action is necessary as this is for update item only. RZZ~i~d, Todd J. aas 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer~ FROM: Todd J. Haas, Assistant Public Works Director ~ SUBJECT: 6. Update Skate Park Improvements/OS-OS, Cont. DATE: June 16,2011 INTRODUCTION This item is an update in regards to the status of the skate park. DISCUSSION Listed below is the update: . Skate Dark rules. Sign is done and should be up by Thursday's meeting. . Fund raisin!! efforts. The Task Force has been looking at various ways to raise funds for additional equipment. An update will be provided at the meeting by the Commissioners. . Skate Dark onenin!! and other events. Grand Opening for the skate park is still scheduled for Thursday, June 23rd at 6 pm, Plan on attending. Commissioner Van Vark is coordinating the Grand Opening. The skate board competition is still schedule for Saturday, July 9th at 5 pm which is part of the planned activities for the Andover Fun Fest. A skate board camp is scheduled for Wednesday, July 20th from 5 pm - 8 pm. Commissioner Van Vark is also coordinating these events. . Skate nark construction activities and the assemblv of the eauinment. The equipment has been installed by American Ramp Company as oflast Friday including the resurfacing of the old ramps. The Parks Department maintenance personal has done some restoration around the park but it is taking some time to grow grass since we have not had any rain recently. Staff has had some problems with bikes on the equipment which has caused some minor damage to the Dragon Back. Also safety has been a problem with bikes and boarders using the equipment at the same time. The area of the park is too small to accommodate for both. Staffhas spoken with a few of the bikers letting them know bikes are not allowed but it appears this will be an on-going problem. The bikers are not happy about it and would like to discuss this further with Park Commission (they may show up at Thursday's meeting). Sounds like they would like their own facility. ACTION REOUIRED No action is required as this is for update purposes only. Respectfully submitted, ~~4.v ----- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755,8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Enginee~ FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: 7. Review Outstanding Items DATE: June 16,2011 Issues list as of 6/14/11 COMPLETED PROJECTS- . ON-GOING PROJECTS- . Develon Site Plans for all existing parks which indicates the facilities available. (On-Going). . Undate of Park Dedication Imnrovement Fund Ouarterlv Renort - Next quarterly report is due in July. . Un date ofOuarterlv Sheriff's Denartment Renort on Park Patrol & Vandalism - Next quarterly report is due in July. . Hawkridl!e Park - Nothing new to report. A majority of the grading has been completed and the fields have been seeded. The turf is doing really well and will be ready for next year soccer season in the spring 2012. The paved trail is proposed to be completed around the perimeter of the park during the upcoming 2011 construction season (most likely in August or September). . City Hall Camnus Hockev Outdoor Hockev Rink - The building still has some exterior work that needs to be completed. Jim Dickinson, City Administrator, has indicated that all work will be completed by the Andover Fun Fest. Looks like we have some erosion going again due to the recent heavy rain. Staff will be restoring washouts on the site once the bottom of the pond dry. . Sonhie's Park - All the concrete work is has been completed. Public Works staff will be working to complete the shelter this week. Basketball hoops, benches, restoration, etc. will be done also. The reason for the delay on these items is that the playground area does not drain very well. Drain tile will be installed now that the area has dried up. Public Works hopes to be done within the next couple weeks. . Hills of Bunker Lake West Park - Staff has been in contact with Connexus Energy about the security light that will be installed at the park yet this spring. ON-HOLD PROJECTS- . H:\Engineering\ParksIPark & Rec Packet Information\ltems\2011\061611\item 9.doc ----------.--- TASK FORCE UPDATES- . Skateboard Task Force (Van VarkIKowalewski) - Item is on the agenda, OTHER ITEMS OF INTEREST - . Prairie Knoll Park - Nothing new to report. We are still anticipating improvements yet this summer. Staff will keep the Commission up to date when know when things will start happening. The City Council has approved the location of the cell tower which will be located on the east side of the park near Prairie Road and just north of the southeast field. . Community Garden Plots - All garden plots have been sold out for the upcoming season for 2011. . Do!! Park - Nothing new to report. To date, only one $100 donation has been received by the City recently. Information about the dog park can be found at (http://andoverdogpark.com/) . 2011 Events in City Parks or Facilities - At this point, the following activities are being checked into by the following Commissioners: . Geocachinl!!Melberl! and Ramnath - Article will be in the July/August newsletter . Skate Park ComDetitions and CamDN an Vark - Article will be in the July/August newsletter . Buildin!! of Bird HouseslKowalewski - Working with the 4-H Club to build these . Orl!anized Trail Bike Ride/Lindahl - Need confirmation from Commissioner Lindahl on the date so it can be placed in the September/October Newsletter . Walkinl!lRunninl! Route /Butler - Need proposed route to be submitted to be included on City web site or newsletter Note: If you have any items that you would like to add to the list, let me know at the meeting. H:\Engineering\Parks\park & Rec Packet Information\ltems\2011\061611\item 9.doc ---- --- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: David D. Berkowitz, City Engineer/Director of Public Works FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: AI. Discuss Park Comprehensive Plan and Park CIPlPlayground Equipment Replacements, Cont. DATE: June 16,2011 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the Park Comprehensive Plan and the Park CIP for playground equipment replacement. DISCUSSION At the last meeting, the Commission finished up review the remaining parks for possible improvements (66 and City Hall Outdoor Hockey Complex). Now that all the parks have been reviewed by the Commission, the Commission will need to review the updated list of improvements one more time to ensure that no additional changes need to be made. Note: The only outstanding item that will need to be discussed at a future meeting (most likely in July) is the possibility of having a field with synthetic turf. Chairman Butler and staffwill give an update as to where this discussion is going. Note: The updated version of the future facilities plan will be presented at the meeting. Also as a reminder, the Commission will also need to discuss the philosophy for the replacement of playground equipment and renovations for rural and urban parks. Attached is the draft philosophy that was prepared by Chairman Butler a few weeks ago. ACTION REOUIRED The Park and Recreation Commission is requested to continue discussing draft Park Comprehensive Plan (Park CIP) and the philosophy for the replacement of playground equipment and renovations for rural and urban parks. Respectfully submitted, T~~ Attachment: Proposed philosophy of replacement and renovations for rural and urban parks ------- DRAFT City of Andover Park Development and Re-development Philosophy Parks System Vision The City of Andover aims to provide high quality parks that provide access to positive recreational experiences that appeal to a broad range of its citizens. Purpose of the Philosophv Statement This philosophy statement is intended to translate that vision into gUidelines for achieving that goal in a sustainable and fiscally responsible manner. Relationship to Nearbv Countv/Rel!:ional Parks In doing so, the city's goal for its parks system is not to duplicate opportunities already available through nearby county or regional parks, but rather to complement those offerings, provide opportunities more locally, or offer unique opportunities not available through existing county/regional parks. Tvpes of Parks and Amenities Offered The city recognizes several classifications of parks within its system as part of its park dedication study. This philosophy covers the classifications of mini parks, neighborhood parks, and community parks, Each of these park types can be located in a variety of areas within the city and therefore may be developed or redeveloped differently depending on factors unique to each park such as neighborhood density, population demographics, and resident interests as well as physical and environmental features that may predispose them to being either active or passive parks. Mini parks Mini parks have a size of 2 acres or less and typically serve residents within ~ mile. Mini parks located in areas with residential lot sizes of less than 1 acre may have amenities such as children's play structures, picnic tables, and a half basketball court. Mini parks located in areas where most residential lots exceed 1 acre in size will generally be developed with similar features, but without children's play structures. There may be more modest children's play equipment such as swings or small spring rides. Neighborhood parks Neighborhood parks have a size of 2 to 20 acres and serve neighborhoods usually within ]I, mile. Neighborhood parks located in areas with residential lot sizes of less than 1 acre may have amenities such as children's play equipment, picnic tables, small shelters, free skating rinks, and half or full basketball courts. Neighborhood parks located in areas where most residential lots exceed 1 acre in size will generally be developed with similar features, but without children's play equipment. Exceptions to that guideline may be made where playfields (such as baseball, soccer, etc.) exist where games are regularly played and where families are likely to bring other children who will make extensive use of play equipment. Community parks Community parks are typically 25 to 50 acres and serve the entire city. Passive use community parks, such as Kelsey Round Lake Park, are typically developed with trails or paths and other amenities intended to maximize the ability of residents to enjoy the natural environment of the park, typically without including sports amenities. Playground equipment may be included only if a suitable location that does not detract from the natural beauty of the park is identified. Active use community parks, such as Sunshine Park, typically feature multiple play fields where games are held regularly. These parks are considered prime locations for including amenities for families of participants in those games to take advantage of other recreation opportunities, such as playground equipment, basketball courts, etc. Local Resident InDut on Neh!hborhood and Mini Parks When neighborhood parks or mini parks are initially developed or redeveloped, input from local residents will be obtained through two methods. First, the city will create an online survey assessing the needs and interests of the local neighborhood for the types of amenities desired at the park. Second, the parks commission, after reviewing survey responses, will hold a public hearing to solicit input from any interested residents. The city will notify nearby residents by mail of the opportunity to participate in the survey as well as the public hearing. In addition, the city will notify and the parks commission will solicit the input of youth athletic associations that may be positively or negatively affected by the park development or redevelopment.