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Home My WebLink AboutCC - June 7, 2011 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV Regular City Council Meeting- Tuesday, June 7, 2011 Call to Order - 7 :00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (5/17/11 Regular; 5/24/11 Workshop) Consent Items 2. Approve Payment of Claims - Finance 3. Award Quote/II-12/20 11 Parking Lot Maintenance - Engineering 4. Adopt Resolution Setting Annual Income Level for Senior Citizen and Disabled Individuals for Deferral of Assessments & Reduced Sanitary Sewer Rates - Administration 5. Authorize RFP-Agent/Broker of Record City's Employee Benefits Program - Administration Discussion Items 6. Hold Public Hearing/Order Plans & Specs/II-24/Buttemut St. NW, 173rd Ave. NW & Flintwood St. NW - Engineering 7. Hold Public Hearing/Order Plans & Specs/II-2alFlintwood St. NW - Engineering 8. Hold Public HearingIProposed Adoption of a Modification to the Development Program for Development District No.1 and the Proposed Adoption of the Modifications to the Tax Increment Financing Plans for Tax Increment District Nos. 1-1 and 1-2, Both Redevelopment Districts - Administration 9. Consider changes to City Code to comply with variance legislation enacted by the State of Minnesota - Planning 10. Discuss/Consider Resolution Supporting the Concept of Cooperation and Collaboration to Promoting Greater Efficiency in the Use of Public Resources - Administration 11. Discuss/Consider 2011-2012 City Council Values and Goals -Administration 12. Consider Approval/Extension of Liquor LicenseIPov's Sports Bar - Administration Staff Items 13. Schedule July Council Workshop - Administration 14. Schedule June EDA Meeting - Administration 15. Administrator's Report - Administration Mayor/Council Input Closed Session - Pitman Assessment Appeal - Administration Adjournment ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of 11inutes DATE: June 7, 2011 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: May 17,2011 Regular May 24, 2011 Workshop DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes I 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING -MAY 17,2011 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor 11 Mike Gamache, May 17,2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard 12 NW, Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 City Planner, Courtney Bednarz 20 Others 21 22 23 PLEDGE OF ALLEGIANCE 24 25 26 SPECIAL PRESENTATION -MET COUNCIL MEMBER UPDATE -MR. ED REYNOSO 27 28 Mr. Ed Reynoso was present at the meeting to introduce himselfto the City Council, provide a 29 presentation and to learn more about the Andover community. Mr. Reynoso was appointed to 30 the Metropolitan Council by Governor Mark Dayton in March 2011. He represents District 9, 31 which includes the Anoka County cities of Andover, Anoka, Bethel, Coon Rapids, East Bethel, 32 Ham Lake, Nowthen, Oak Grove, Ramsey and St. Francis and the town of Linwood. He looks 33 forward to working with Council to benefit the City of Andover. 34 35 Councilmember Jacobson asked Mr. Reynoso about his experience with transportation. Mr. 36 Reynoso stated the State cuts to transit would affect transit expansion. 37 38 Councilmember Trude congratulated and welcomed Mr. Reynoso. She stated Mr. Reynoso 39 comes from a community similar to Andover and is familiar with some of the issues in Andover. 40 41 Mr. Reynoso stated one of his duties is to improve the relationship between the Met Council and 42 the cities. He stated long range goals are of benefit to all parties. 43 44 Councilmember Trude invited Mr. Reynoso to attend a Council workshop in the future where 45 issues can be discussed more casually. She stated she would like to see some northern suburb 46 representation on the TAB. 47 48 Regular Andover City Council Meeting Minutes - May 17, 2011 Page 2 I RESIDENT FORUM 2 3 No one wished to address the Council. 4 5 AGENDA APPROVAL 6 7 There was one additional handout relating to the Sheriff's Office Monthly Report. 8 9 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended. Motion carried 10 unanimously. 11 12 13 APPROVAL OF MINUTES 14 15 April 26, 2011, Workshop. 16 17 Councilmember Trude requested a correction on page four, line forty, changing "managers" to 18 "department heads". 19 20 Councilmember Bukkila requested a correction on page three, line thirteen, changing "an" to "a". 21 22 Motion by Jacobson, Seconded by Bukkila, to approve the minutes as amended. Motion carried 23 unanimously. 24 25 May 3, 2011, Regular Meeting 26 27 Councilmember Trude requested a correction on page four, line ten, changing the word 28 "commit" to "redesignate reserve". Councilmember Trude referred to page five, line 29 deleting 29 "State funds are available for Clean Water Legacy Funds" to "clean water legacy funds are 30 available to cities". 31 32 Motion by Trude, Seconded by Bukkila, to approve the minutes as amended. Motion carried 33 unanimously. 34 35 36 CONSENT ITEMS 37 38 Item 2 Approve Payment of Claims 39 Item 3 Approve Refuse/Recycler Hauler Licenses 40 Item 4 Accept Feasibility Report/Order Public Hearing/I1-24/Buttemut St. NW, 173rd 41 Ave NW & Flintwood St. NW (See Resolution R04l-ll) 42 Item 5 Accept Feasibility Report/Order Public Hearing/11-2a/Flintwood St. NW (See 43 Resolution R042-1l) 44 Item 6 Award Bid/1O-30/Crosstown Drive NW Reconstruction (See Resolution R043- 45 11) I: Regular Andover City Council Meeting Minutes - May 17, 2011 Page 3 I Motion by Jacobson, Seconded by Bukkila, for approval of the Consent Agenda as read. Motion 2 carried unanimously. 3 4 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT 5 6 Investigator Scott Knealing from the Anoka County Sheriff's Office was present to provide the 7 Council and the citizens of Andover an update on law enforcement activities within the City. He 8 reviewed specific incidents that occurred in the City during April 2011. 9 10 Councilmember Jacobson asked if open garage door burglaries have decreased. Mr. Knealing 11 stated they are still occurring, but there has been some decrease. The community is taking heed 12 to the warnings. A couple arrests have been made for some daytime burglaries. 13 14 Councilmember Bukkila asked ifthere is any specific area of Andover where residents should be 15 more cautious. Mr. Knealing stated it is spread throughout the community. He feels Andover is 16 a safe community. There are a number of outside activities which will offer opportunities for car 17 break-ins. He stated all valuables should be removed from vehicles. 18 19 Councilmember Bukkila referred to the number of misdemeanor arrests being less this year than 20 last year. Mr. Knealing stated there is quite a bit of difference. Some traffic arrests may be 21 categorized as misdemeanors. 22 23 Mayor Gamache asked if the weather may have an impact on the number of garage doors open 24 and break-ins. 25 26 City Attorney Baumgartner stated some changes were made on the State level and some previous 27 court appearances may not be required and a citation is written with payables. 28 29 30 PUBLIC HEARING/VACATION OF EASEMENT/LOT 1, BLOCK 7 WOODLAND 31 ESTATES 32 33 Mr. Bednarz stated the applicant is seeking to vacate a portion of an existing drainage and utility 34 easement to allow for the construction of a deck. The Engineering Department has compared the 35 existing easement with the 100 year flood elevation of the adjacent pond and determined that 36 more easement exists than is necessary. Staff provided a survey of the area of the easement 37 proposed to be vacated, evaluated the situation and contacted the various utility companies to 38 determine if there are any obstacles to vacating the drainage and utility easement. There are 39 none. The drainage easement running the length of the property along the eastern border still 40 remains at ten (10) feet. 41 42 Council is requested to hold a public hearing and approve the proposed vacation of the drainage 43 and utility easement. 44 45 Councilmember Jacobson asked on the original plat why was the additional area included in the Regular Andover City Council Meeting Minutes - May 17, 2011 Page 4 I easement. Mr. Berkowitz stated he is not sure why this was done. Now when plats are reviewed 2 a minimum easement is included. Excessive easements are vacated. 3 4 Motion by Knight, Seconded by Trude, to open the public hearing. Motion carried unanimously. 5 6 Motion by Trude, Seconded by Jacobson, to close the public hearing. Motion carried 7 unanimously. 8 9 Motion by Jacobson, seconded by Knight, to approve the resolution granting the vacation of 10 easement request of David Vaaler to vacate a portion of the drainage and utility easement at 2169 11 150lh Avenue NW (PIN 22-32-24-34-0015). Motion carried unanimously. (See Resolution 12 R044-11 ) 13 14 15 APPROVE SKATE PARK RULES/08-8/SUNSHINE PARK SKATEBOARD FACILITY 16 17 Mr. Berkowitz stated the concrete slab has been poured and the sidewalk was poured today. The 18 equipment supplier estimates delivery for June 8-9, 2011. Staff is working to obtain an earlier 19 delivery date if possible as a June 1'1 opening is desired. Mr. Berkowitz reviewed the City 20 Council is requested to discuss the skate park rules that have been reconunended by the Park and 21 Recreation Conunission. Staff provided two versions of the Skate Park rules. Version A has 22 been reviewed and is being reconunended by the Park and Recreation Commission. Version B is 23 a version that was drafted after approval of the Park Conunission based on suggestions from 24 Councilmember Trude, City Attorney Scott Baumgartner, Park Conunission Chair Ted Butler 25 and League of Minnesota Cities Insurance Trust (LMCIT). 26 27 In both versions, the proposed rules are similar to other skate parks and do meet the LMCIT 28 guidelines for a Tier I skate park with the exception of Rule #1 in Version A. Rule #1 in Version 29 A addresses Personal Protective Equipment (PPE) and states it is only reconunended to wear the 30 PPE. In Version BRule # 1 the word "Required" is indicated which is recommended by the 31 LMCIT Loss Control Manager as well as the Underwriting Manager for a Tier I skateboard 32 park. The reason for this requirement is the LMCIT feels you would have a stronger case of park 33 and recreation immunity if the City says it is required rather than recommended. LMCIT also 34 reconunends any non compliance of PPE should be addressed on the spot. Note: The sign that 35 was previously posted at the Conununity Center indicated that the PPE was reconunended. 36 37 Mr. Berkowitz stated research was done as to what other parks rules states and "required" was 38 not found in any of the parks. Mr. Dickinson stated the City is at risk when they are negligent. 39 He feels "strongly reconunended" would be sufficient. 40 41 Councilmember Bukkila suggested a third version for consideration. Councilmember Jacobson 42 noted the 3rd version addresses includes offensive language or music. 43 44 Councilmember Knight asked if the City is liable for playground equipment. Mr. Baumgartner 45 stated the City has an obligation to provide equipment, install it and maintain it. Regular Andover City Council Meeting Minutes-May 17,2011 Page 5 1 Councilmember Trude wants the rules to be read by the children using the park. Mr. Berkowitz 2 stated the only item not covered in the 3rd version is from Version A #10. 3 4 Mayor Gamache asked if "skate at your own risk" should be included and Mr. Dickinson stated 5 it is included in #1. 6 7 Mr. Dickinson questioned about more than one person on the piece of equipment at a time. Mr. 8 Shaun VanVark of the Park and Recreation Commission stated some of the equipment is usable 9 by more than one person at a time. 10 11 Councilmember Jacobson questioned the item regarding only one skate boarder on a skateboard. 12 Councilmember Bukkila stated that line would be removed. 13 14 The sign will be made by others and the cost will be around $400 and is included in the skate 15 park budget. 16 17 Mr. VanVark stated he does not believe there would be any boomboxes. IPods would most 18 likely be used. 19 20 Councilmember Trude asked if shorter rules wouldn't be better. Mr. VanVark agreed. 21 Councilmember Trude suggested the first paragraph be removed. The "DO and DON'T" list 22 would be appropriate. 23 24 Mr. VanVark stated the grand opening is scheduled for June 23, 2011. Some sponsors are 25 donating materials. Andover will be one of 15 stops in the Summer Series. There will be a skate 26 camp put on by certified instructors. 27 28 Councilmember Knight asked if specific kids were involved in the decisions made regarding the 29 skate park. Councilmember Knight suggested those kids be recognized. Mayor Gamache stated 30 something will be done at the grand opening. 31 32 Councilmember Jacobson asked if facility rental forms need to be completed and Mr. VanVark 33 stated all applications and certificates for co-insurance have been submitted. 34 35 Councilmember Trude thanked Mr. Van Vark for his work on this. 36 37 Motion by Knight, seconded by Trude, to approve, the 3rd Version (Councilmember Bukkila's) 38 with the changes discussed. Motion carried unanimously. 39 40 41 CONSIDER RENAMING OF GROW OAK VIEW PARK 42 43 Mr. Berkowitz reviewed the City Council is requested to consider the renaming of Grow Oak 44 View Park to Martin Meadows Park as recommended by the Park and Recreation Commission. 45 Regular Andover City Council Meeting Minutes - May 17, 2011 Page 6 I This item was recently discussed at a Park Commission meeting as part of the Park 2 Comprehensive Plan discussion that has been going on over the past month. When the 3 discussion came up with the Commission as what to do as far as improving the park portion, it 4 was discussed that the name of the park should be renamed from Grow Oak View Park to Martin 5 Meadows Park since the open space property adjacent to the park was recently named Martin 6 Meadows. 7 8 Grow Oak View Park was dedicated as part of the Grow Oak View Estates plat. For those 9 Councilmembers that are not familiar with the area, the property is very scenic with lots of 10 differences in elevation. The Park Commission as part of future park improvements have 11 nothing major planned within the park area except for improvements such as benches, signage, 12 possibly a boardwalk and a fishing pier. An aerial photo of the area was shown to the Council by 13 Mr. Berkowitz. 14 15 Mayor Gamache asked if the two parcels would be combined and Mr. Berkowitz stated they 16 would remain separate. Councilmember Knight asked about parking and access. Mr. Berkowitz 17 stated parking would be in the cul-de-sac and access would be by walking. 18 19 Councilmember Trude asked if the name would be legally changed or just informally called by 20 the new name. Mr. Berkowitz stated it would be informal and appear on City maps. 21 22 Councilmember Jacobson asked about the procedures that were discussed at a workshop. 23 Councilmember Trude stated it would assist in location by renaming it. Councilmember Knight 24 asked if there is access to the east and Mr. Berkowitz stated there is not. Mr. Dickinson stated 25 proper procedures were followed in renaming the park. 26 27 The City Council is requested to discuss and approve the renaming of Grow Oak View Park to 28 Martin Meadows Park as recommended by the Park and RecreationCommission. 29 30 Motion by Trude, seconded by Bukkila, to rename Grow Oak View Park to Martin Meadows 31 Park as recommended. Motion carried unanimously. 32 33 34 DISCUSS/APPROVE APPOINTMENT TO CONNECT ANOKA COUNTY GOVERNANCE 35 GROUP 36 37 Mr. Dickinson reviewed based on interest expressed from a number of the organizations in the 38 Connect Anoka County Project; the County has formed a Governance Group. The Anoka 39 County Board of Commissioners formally authorized the Governance Group in Anoka County 40 Resolution #2011-36. 41 42 An initial meeting has been scheduled for Thursday, June 16,2011, at 10:00 a.m. in conference 43 room #772, at the Anoka County Government Center, 2100 3rd Avenue, Anoka, MN. The first 44 meeting will consist of a project update and include a discussion about the role of the governance 45 group. Regular Andover City Council Meeting Minutes - May 17, 2011 Page 7 I Each organization that has at least one site as part ofthe Connect Anoka County Project can have 2 one member serve on the Governance Group. The member can be an elected person, appointed 3 person, or a staff member. 4 5 Based on the City Administration's review of the Anoka County Resolution, the intent of the 6 Governance Group is to be policy driven and the County's desire would be to have an elected 7 official appointed. Ifthe City's Council's desire is to appoint a staff member, Mr. Dickinson 8 would suggest that be himself. 9 10 Councilmember Trude suggested Mr. Dickinson be the City's representative. Councilmember 11 Jacobson stated he does not disagree, but Mr. Dickinson is very busy. Mr. Dickinson stated it 12 would most likely be one meeting per month. Councilmember Bukkila stated Mr. Dickinson 13 would be a good fit. Mayor Gamache stated he would be interested in serving, but feels Mr. 14 Dickinson would be a good choice. 15 16 Motion by Knight, seconded by Trude, to appoint City Administrator Jim Dickinson as 17 Andover's representative on the Governance Group. Motion carried unanimously. 18 19 SCHEDULE JUNE EDA MEETING 20 21 The Council is requested to schedule an Economic Development Authority (EDA) meeting at 22 6:00 pm before the June 7, 2011 City Council Meeting. 23 24 Motion by Jacobson, seconded by Trude, to schedule an EDA meeting at 6:00 pm before the 25 June 7, 2011 City Council Meeting. Motion carried unanimously. 26 27 28 ADMINISTRATOR'S REPORT 29 30 City Staff updated the Council on the administration and city department activities, Legislative 31 topics, update on development/CIP Projects and meeting reminders/community events. 32 33 Mr. Dickinson stated the second annual City-wide garage sale will be held May 19-21,2011. 34 Maps are available on the City website. Councilmember Knight suggested anyone wanting to 35 get rid ofleftover items donate them. Mr. Dickinson stated each individual who registered and 36 has provided an email address, they will be notified of a location where the Salvation Army will 37 accept items on Sunday. 38 39 Mr. Berkowitz stated the Community Center shelter will be installed soon. 40 41 Mr. Berkowitz stated pothole patching is still taking place and approximately half of the streets 42 in the City have been swept. 43 44 Councilmember Trude asked about the repair of the well #7. Mr. Berkowitz stated some 45 maintenance is being done and it is currently being test pumped. Regular Andover City Council Meeting Minutes - May 17, 2011 Page 8 I .MAYOR/COUNCIL INPUT 2 3 (Anoka County Elected Officials Meeting) - Mayor Gamache stated June 29 will be the next 4 Anoka County Elected Officials Meeting. The topic of Connect Anoka County will be 5 discussed. Mayor Gamache asked if Council had any questions specific to this project. 6 Councilmember Trude asked if after they completed the govemment would they be approaching 7 the businesses. Anoka County Commissioner LeDoux stated the plan is Zayo is entertaining the 8 thought of approaching businesses and residential areas of the City. Councilmember Jacobson 9 asked to see the Long Range Business Plan and questioned the franchise fee. Mr. Dickinson 10 stated he will bring that up during the governance discussions. 11 12 (Anoka County Solid Waste Abatement) - Councilmember Trude noted an Anoka County Solid 13 Waste Abatement Team brochure was distributed to Councilmembers. Andover is being 14 recognized for meeting recycling goals since 1988. 15 16 Motion by Jacobson, seconded by Bukkila, to adjourn. Motion carried unanimously. The 17 meeting adjourned at 8:30 p.m. 18 19 Respectfully submitted, 20 21 Debbie Wolfe, Recording Secretary 22 Regular Andover City Council Meeting Minutes - May 17, 2011 Page 9 1 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MAY 17,2011 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 SPECIAL PRESENTATION MET COUNCIL MEMBER UPDATE ......................................... 2 RESIDENT FORUM ...................................................................................................................... 2 AGENDA APPROV AL.................................................................................................................. 2 APPROVAL OF MINUTES........................................................................................................... 2 CONSENT ITEMS ......................................................................................................................... 2 Item 2 Approve Payment of Claims......................................................................................... 2 Item 3 Approve Refuse/Recycler Hauler Licenses.................................................................. 2 Item 4 Accept Feasibility Report/Order Public Hearing/II-24/Butternut St. NW, 173rd Ave NW & Flintwood St. NW (See Resolution R041-ll)......................................................... 2 Item 5 Accept Feasibility Report/Order Public Hearing/II-2aJFlintwood St. NW (See Resolution R042-11) ........................................................................................................... 2 Item 6 Award Bid/1O-30/Crosstown Drive NW Reconstruction (See Resolution R043-11).. 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT................................................ 3 PUBLIC HEARINGN ACATION OF EASEMENT/LOT 1, BLOCK 7 WOODLAND ESTATES (See Resolution R044-ll) ........................................................................................ 3 APPROVE SKATE PARK RULES/08-8/SUNSHINE PARK SKATEBOARD FACILITy....... 4 CONSIDER RENAMING OF GROW OAK VIEW PARK.......................................................... 5 DISCUSS/APPROVE APPOINTMENT TO CONNECT ANOKA COUNTY GOVERNANCE GROUP ...................................................................................................................................... 6 STAFF ITEMS...............................................................................Error! 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SCHEDULE JUNE EDA MEETING...............................................................;.............................7 ADMINISTRA TOR'S REPORT....................................................................................................7 MAYOR/COUNCIL INPUT .......................................................................................................... 8 (Anoka County Elected Officials Meeting) 8 (Anoka County Solid Waste Abatement). .................................................................................. 8 " I 2 3 4 5 6 7 ANDOVER CITY COUNCIL WORKSHOP MEETING - MAY 24,2011 8 MINUTES 9 10 11 The Workshop Meeting of the Andover City Council was called to order by Acting Mayor Julie 12 Trude, May 24, 2011, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 13 Andover, Minnesota. 14 15 Councilmembers present: Sheri Bukkila, Mike Knight, Mayor Mike Gamache (arrived 6:19 16 p.m.) 17 18 Councilmember absent: Don Jacobson 19 20 Also present: City Administrator, Jim Dickinson 21 Director of Public Works/City Engineer, Dave Berkowitz 22 Assistant Public Works Director, Todd Haas 23 Natural Resource Technician, Kameron Kytonen 24 Others 25 26 UPDATE LOWER RUM RIVER WATER MANAGEMENT ORGANIZATION (LRRWMO) 27 28 Mr. Haas referenced his memorandum providing an update regarding the status of the LRRWMO. 29 He noted Mr. Bruce Perry, his alternate for the organization, was present. Mr. Haas referenced the 30 bullet points in the memo. 31 32 Councilmember Knight inquired what the motivation at the State level was. Mr. Haas responded it is 33 to have cleaner water. The State wants to make sure the cities are not just discharging water down 34 the river without treating it first. He added there can no longer be discharges to the Rum River from 35 this day forward. Also, a storm sewer pipe cannot be put into the river from here on out. 36 37 Councilmember Trude suggested standards be made consistent through the communities on the 38 LRRWMO. She mentioned the design standards the TAC developed. 39 40 Mr. Berkowitz explained the standards have been forwarded to the Coon Creek Watershed District. 41 He noted the design standards developed by the T AC will make it easier for developers to plan and 42 there is a good chance that ponds would be smaller. He added the biggest concern is infiltration. 43 The soils in the ponds will be part of the criteria. 44 45 Councilmember Bukkila asked how information would travel from the Council to the LRRWMO 46 and then disseminated back to the Council. Mr. Berkowitz explained the LRRWMO will make a 47 decision whether they agree with what the T AC is presenting. Mr. Haas will bring the information 48 back to the Council. He eXplained there is one Councilmember on the TAC as well as one Staff. " Andover City Council Workshop Meeting Minutes - May 24, 2011 Page 2 I Mr. Berkowitz explained stormwater can be a tricky subject to deal with. He said the City is 2 fortunate in that it has been designed right. The system functioned well, and there was no flooding 3 during the last weekend of storms. 4 5 Councilmember Knight questioned the budget in general. Mr. Berkowitz explained the State is 6 putting more pressure on water districts to do more. If a lake is classified with unclean water, they 7 want the watershed to step in. This is one of the lowest funded watersheds in the metro area. The 8 budget for this watershed is $30,000 to $40,000 per year. It is regulated by the Board of Water and 9 Sewer Resources (BWSR), of which the members are appointed by the legislature. 10 11 Mr. Haas summarized the Council will consider more involvement in the T AC. He said he will 12 bring an update ofTAC and the LRRWMO to the June Council workshop. 13 14 DISCUSS EMERALD ASH BORE DRAFT MANAGEMENT PLAN /10-32 15 16 Mr. Kytonen updated the Council regarding the Emerald Ash Borer (EAB), an insect that attacks all 17 species of ash trees and has been found in Minneapolis. He presented the EAB Management Plan 18 drafted by staff and summarized the main points. 19 20 Councilmember Trude stated she supports the plan. The insect is not in the city yet, and it is 21 unknown how much damage this can do. There is no known way to control the onset. A plan will 22 help educate the residents. 23 24 Councilmember Bukkila questioned how long it takes to kill a tree from the time of infestation. Mr. 25 Kytonen answered it takes three to five years. 26 27 Mayor Gamache noted some cities are taking the trees down. He asked if that will stop infestation. 28 Mr. Kytonen explained by taking trees down and replanting smaller trees, it limits the places for 29 breeding. It is less expensive to deal with smaller trees. 30 31 Discussion took place on what the next steps should be. 32 33 Consensus was reached to educate the residents as one of the first steps. Information and photos of 34 the pest will be in the newsletter for identification. Other methods to communicate with 35 homeowners will be sought and used. The policy will be brought to a Council meeting for approval. 36 37 DISCUSS FENCING FOR TOWER #1 (ROSE PARK)/CITY PROJECT 11-14 38 39 Mr. Berkowitz reported that the painting and rehabilitation has begun on Tower # 1, located in Rose 40 Park. He requested Council direction relating to the proposed fencing to be constructed around the 41 perimeter to secure the storage tank and prevent vandalism. 42 43 Consensus was reached to request three quotes and install the fence after the tower is painted. 44 Andover City Council Workshop Meeting Minutes - May 24, 2011 Page 3 1 2011-2012 COUNCIL GOALS DISCUSSION 2 3 Mr. Dickinson explained that based on Council's discussions held at the March and April 4 workshops, staffhad refilled and assembled the goals into the following categories: 1. Fiscal Goals; 5 2. CommerciallResidential Development/Redevelopment Goals; 3. Collaboration Goals; 4. Service 6 Delivery Goals; and, 5. Livability/Image Goals. He noted the staff report also included Council 7 value statements. 8 9 Councilmember Trude stated she would like to discuss category #1, and would like to add "explore 10 new revenue streams". 11 12 Councilmember Knight asked if a program could be set up to keep track of the progress in reaching 13 each goal. 14 15 Mr. Dickinson suggested that specific departments be approached to see how each goal can be met 16 within their parameters. He added the next steps would be to identify what's being done to reach 17 each goal. 18 19 Councilmember Knight asked about garbage hauling in the city in relation to goal #4. Discussion 20 took place regarding the feasibility of having a certain day for garbage pick up throughout the city 21 with different haulers, or choosing one hauler for the city. The impact of garbage trucks on the 22 streets was discussed. The consensus was to work toward a goal of having one garbage pick up day 23 in the City. 24 25 Councilmember Trude mentioned the allocation of community education funds should stay within 26 youth progranuning. She also noted she would support trail expansion using levy funds. Mr. 27 Dickinson stated these items will be covered as part of the budget decision. 28 29 2011 BUDGET IMPLEMENTATION PROGRESS & MARCH 2011 INVESTMENT REPORT 30 31 Mr. Dickinson presented the 2011 budget and levy numbers as well as the City Administration 32 directives and departmental expectations for 2011. He noted there were sample resolutions put 33 together by the County Collaboration Team. The County resolution was adopted today by the Anoka 34 County Board. 35 36 Discussion took place on investments and whether any funds are at banks that are financially 37 troubled. Mr. Dickinson explained the funds are kept safe through security pledges. He noted some 38 banks are fragile and having a City remove their finances could be detrimental to a bank, so that is 39 one factor in moving funds. 40 41 2012-2016 CIP DISCUSSION -SANITARY SEWER SYSTEM FINANCIAL PROJECTIONS 42 43 Mr. Dickinson reviewed that in late March, staff distributed baseline worksheets to Department 44 Heads as a 2012-2016 CIP kick-off. Subsequent discussion has centered on the need for other Andover City Council Workshop Meeting Minutes - May 24,2011 Page 4 1 committees and commissions to start their work. 2 3 Mr. Dickinson requested Council begin discussion on the current sanitary sewer system fmancial 4 projects and, in particular, the theory behind the sanitary sewer rate structure. He raised the issue of 5 how commercial properties are billed for service and what the impact to the City would be if it was 6 changed. Ifbusinesses were billed by water consumption, it would mean a loss of$150,000 based 7 on billing in 20 I O. Business properties would save approximately $51,100 annually. 8 9 Mayor Gamache stated he did not have an interest in changing the billing. The Council concurred. 10 11 Consensus was reached to leave this as it is. 12 13 2012 BUDGET DEVELOPMENT DISCUSSION 14 15 Mr. Dickinson reported that Department Heads have started to focus on the 2012 annual operating 16 budget development process and would like Council direction as to the preparation of the 2012 17 annual operating budget proceeds. He referenced the budget development guidelines as adopted at 18 the AprilS, 2011 Council meeting and detailed in the staff report. 19 20 He explained that the City will not receive the market value homestead credit for 2012/2013. There 21 will likely be levy limits and there could be a mandatory salary freeze. He noted the possible 22 government shut down will affect the City in licenses and pennits. The larger impact will be at the 23 schools if they are waiting for their government payment in August and it does not arrive in time. 24 25 Mr. Dickinson noted that Open Space is looking at another property. There are no new staff requests 26 for 2012. The City has been very conscious of spending money on staffing. He noted the City has 27 reduced 10 positions since 2009. There will not be a cost ofliving increase this year in the proposed 28 budget. He noted the City is considering changes in heath care insurance. In the law enforcement 29 area, the staffmg is adequate. 30 31 Discussion took place regarding Council membership contributions and the function ofY outh First 32 and the Community Center. Further discussion ensued on the types of programs offered for children 33 in the summer. 34 35 ADMINISTRATIVE UPDATE 36 37 Mr. Dickinson explained Clear Wire has backed away from tower sites. He noted the equipment has 38 been installed at Rose Tower, but service is on hold until the rehabilitation is done. The towers at 39 Shadowbrook, Hidden Creek and City Hall will not be used by Clearwire. 40 41 Mr. Dickinson indicated there is property for sale next to Prairie Knoll Park. If the City acquired this 42 property, the parking area for the park could be expanded. It is a 2.5+ acre parcel. He asked ifhe 43 should explore the feasibility of using this parcel. Consensus was reached to research the feasibility 44 of this parcel being used for parking. Andover City Council Workshop Meeting Minutes - May 24, 2011 Page 5 I Mr. Dickinson reported variances maybe available to consider again, the Planning and Zoning will 2 be recommending the necessary code amendments. 3 4 Mr. Dickinson stated he spoke with the City Attorney and has some draft language for the Hunting 5 Discharge Ordinance. He would like to bring it forward to a Council meeting. 6 7 Mr. Dickinson indicated there have been code enforcement violation questions at 13900 Goldemod 8 Street. Staff visited and found no code violations. Council consensus was reached that there is no 9 interest in moving forward to address the issues raised. 10 11 Mr. Dickinson stated the skate park project will likely be delayed. The product is built in Joplin, 12 Missouri and many employees lost their homes in the recent tornadoes. He will keep the Council 13 updated on this issue. 14 15 Mr. Dickinson discussed the warming house next to City Hall. The exterior is not yet completed and 16 the due date is June 1. The brick is not yet ordered, which most likely means the project will not be 17 on time. A letter of warning and consequences will be issued. 18 19 Mr. Dickinson discussed a potential easement ownership issue at 167th Lane in Ham Lake. This is 20 been an outstanding issue since 1994. Staff is working to get this resolved and an easement would 21 be used for a turnaround. 22 23 OTHER TOPICS 24 25 None. 26 27 ADJOURNMENT 28 29 Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting 30 adjourned at 9:51 p.m. 31 32 Respectfully submitted, 33 34 Chris Moksnes, Recording Secretary 35 36 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: June 7, 2011 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $209,061.23 on disbursement edit list #1- 3 from 05/18/11 - 06/03/11 have been issued and released. Claims totaling $1,158,260.39 on disbursement edit list #4 dated 06/07/11 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUESTED . The Andover City Council is requested to approve total claims in the amount of $1,367,321.62. Please note that Council Meeting minutes will be used as documented approval. 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"'2 ,-,~'t~ca u~ \0 Q. "0 ~iUlU~O 1-<;3 e .~ E-< .~.., ./:l ./:l _ E-< 0 Z - J-c ~ ~r.nlZllZl.2lc: ~ .;!3 ~ g e::::::::: g ]] ~ ~ II ~~~~ll ~~ 1': .... p., ~ o jj U U .~ .... ~ ~ o 'a ..... _ ....... 0.. Z ~"""""" S ~ i-:=== 0 .~ OiUiUIU U C "'" ~ sa' > 5d~~ ~ ,S >p.,p.,p., -< @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director ofPu FROM: Jason J. Law, Assistant City Engineer SUBJECT: Award Quote/1l-12/2011 Parking Lot Maintenance - Engineering DATE: June 7, 2011 INTRODUCTION This item is in regard to awarding the quote for Project 11-12,2011 Parking Lot Maintenance. The Community Center and YMCA parking lots are scheduled for sealing this summer to prolong the life of those surfaces. Work would take place during the middle of August. DISCUSSION Quotes were received on May 12,2011 at 9:00 am. Quotes received are as follows: Contractor Quote Amount Asphalt Contractors, Inc. (ACI) $71,980.00 Fahrner Asphalt $75.396.00 Bituminous Technologies $109,800.00 Engineer's Estimate $85,400.00 . , BUDGET IMP ACT This project is identified in the 2011 - 2015 Capital Improvement Plan and will be funded by Capital Projects Levy and Community Center Operations. ACTION REQUIRED The City Council is requested to approve quotes and award the quote to Asphalt Contractors, Inc. in the amount of $71,980.00 for Project 11-12,2011 Parking Lot Maintenance. ~-11~ Jason 1. Law Attachments: Quote Tabulation 0> 00 (,) C! q . or:: 8 g ..co.. coco (J 0> -- .!.. mO) ~o 00 U):s ~ ~ 150 ~~ C 'E fl ~ ::I .- . ~&: "lOt III... 'c ::l ~ 0> 00 (,) ~~ 'r:: co CD ..Q. men CGQ) C'IlC'1 "C..... IJ')It) 0.0 1'-1'- o ::I <l;0 ~~ ... 0> CO> Ol ... (J 0 ..c .- . Ill'" C') u.o.. ... 'c ::l ~ 0> 00 (J 00 'i: c:i 0 0.. coco 0> Ol '" .... .- o ~... ::I 1'-1'- (30 ~~ <l; 0> Il) (J Ol ;t N ... 'c ::l ~ 0> 00 W(J ~C! .... 'C 0 Q <l;o.. 00 == 0> '<to '01". i=o ~~ l/) ::I wO ~~ l/) it:: 0> 0 W (J Il) wor:: M zo.. Ci'2 ifi::l ~ "g~ ......_ 0 Ill"" 0 EC'<t .- !!l ... 1iioN W 0>'" .I!l' (J~ ._>- Ii N :5 (fj C . 0> N ... ... .5 >- III III == == p .... - l\l o >- 0 ...J t'G (J OJ "C ..... Q) c f!! 0 c '-::1 ...J 0 ~.c C)E ~ t'G ~ C (I) 0:: 0.." '-.OJ <l; E ~ - I or" ns CUi ~ ~ 0 0.. <l: N 0 <l; :; 00 0 U '" <l: g.. == :; ,$ ._"g >- 0 -;ONe - ~d '3 T'" CI> 0 u.. .c~a. 0 CD ~...O "'0 lQ 1)0 ~Z III J!!cuS OE~- 0'0'0 "0> S ::Ii ... ::s c..... 0 00..0 <l;- ~ (f) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Adopt Resolution Setting Annual Income Level for Senior Citizen and Disabled Individuals for Deferral of Assessments & Reduced Sanitary Sewer Rates DATE: June 7, 2011 INTRODUCTION The City offers deferral of assessments and reduced sanitary sewer rates for senior citizens and disabled individuals. DISCUSSION The annual income has been $29,400 for senior citizens and $45,100 for disabled individuals since 2010 and should be decreased according to the Federal Rent Assistance for Section 8 Housing. That figure is now $28,950 for senior citizens and $44,950 for disabled individuals. ACTION REOUlRED The City Council is requested to adopt the attached resolution setting the annual income at $28,950 for senior citizen and $44,950 for disabled individuals for deferral of special assessments and reduced sanitary sewer rates. Respectfully submitted, ~ Michelle Hartner Deputy City Clerk Attach: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. RO-11 A RESOLUTION SETTING THE ANNUAL INCOME LEVEL FOR SENIOR CITIZEN AND DISABLED INDIVIDUALS FOR DEFERRAL OF SPECIAL ASSESSMENTS AND SANITARY SEWER RATES. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: Annual Income Level for Special Senior Citizen Deferral of Special Assessments and Reduced Sanitary Sewer Rates $28,950.00 (Not to Exceed) Annual Income Level for Disabled Individuals of Special Assessments and Reduced Sanitary Sewer Rates $44,950.00 (Not to Exceed) Adopted by the City Council of the City of Andover this ih, day of June, 2011. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk , @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ~~ TO: Mayor and Councilmembers ~ CC: James Dickinson, City Administrator " FROM: Dana Peitso, Human Resources Manager SUBJECT: Authorize RFP-AgentIBroker of Record City's Employee Benefits Program DATE: June 7, 2011 INTRODUCTION The City currently uses a Broker! Agent of Record to assist the City in working with/negotiating with various Insurance agencies for the City's employee benefit programs. DISCUSSION The City of Andover currently is using Johnson McCann Benefits, LLC in St. Paul as its AgentlBroker of Record for the City's Employee Benefits program. The City of Andover has not requested proposals for AgentlBroker of Record services since 2006. It is generally a good practice to request proposals for services from time to time and due to the length of time of reviewing other agencies, requesting proposals for AgentlBroker of Record would be appropriate. An example of the proposal form that would be used is attached. BUDGET IMPACT The annual insurance budget for 2011 is $434,568.48. The commissions for AgentlBroker of Record are part of the premiums paid. RECOMMENDATION The Andover City Council is requested to authorize staff to request proposals for AgentIBroker of Record services for the City's Employee Benefits Program. Respectfully submitted, d~~ Dana Peitso CITY of ANDOVER Agel/tlBroker of Record Proposal Fonn for Agency Name: Address: Phone #: Date Established: If additional space is required, attach sheets to this proposal. Brief Description of Agency's Historical Background: Agency Experience and Qualifications 1. Is agent / broker licensed in the State of Minnesota? Yes No It is not required that the agent I broker be a resident of the City. 2. Describe your experience with the insurance/employee benefits industry for the previous five (or more) years. page 1 CITY of ANDOVER Age~lt/Broker of Record Proposal Form 3. List of cities currently represented and for what type of service. Provide the contact names and telephone numbers. Governmental Unit ,. ....... '. '.' .' Phone # ,'. " .,.: " ...::.,': Benefits provided'.:,>:: '., .::. 4. Furnish the following information concerning your Agent's Professional Liability Insurance: Name of Insurer: Limits of Liability: Deductible: If your firm does not carry such insurance, please check here. 5. List of providers the firm is associated with. , . -. .. . ,. ,>:.>: .... : .. 'CO~~~~y::;: ,:,;>:.:>, '::" ,. .. ......, ~ompanY,',. .:.. >:' DGl!e2 CITY of ANDOVER Agent/Broker of Record Proposal Form 7. Staffing - For each agent, administrative or technical person, who would be assigned to our account, provide the following. Name: Title: Hourly Fee: Experiellce: Professional Designations and Education: Other: 8. Describe any other agency or company resources or special qualifications. page 3 CITY of ANDOVER Agellt/Broker of Record Proposal Form 9. Describe other services (COBRA, HIPPA, Legal, HR etc.) your agency provides. 10. Provide a detailed description of how your firm would market the City's employee benefit program. program. 11. Attach copies of forms and reports provided by your agency to other clients. Label this information "Response to #11. " 12. What do you expect of your municipal clients? page 4 The City of Andover is requesting proposals for Agent/Broker of Record services for the City's Employee Benefits program. Information on the proposal can be obtained from the City of Andover's web site, under the Human Resources department. www.andovermn.gov Please forward all proposals to: Dana Peitso, Human Resources Manager City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 F raposal deadline Jul::J 1,201 1 C I T Y 0 F @) NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrato FROM: David D. Berkowitz, Director of Public Works / City Engineer SUBJECT: Hold Public Hearing/Order Plans & Specifications/1l-24/Butternut St. NW, 173rd Ave. NW & Flintwood St. NW -Engineering DATE: June 7, 2011 INTRODUCTION The City Council is requested to hold a public hearing for Project 11-24, Butternut Street NW, 173rd Avenue NW & Flintwood Street NW for street improvements. DISCUSSION The neighborhood adjacent to Butternut St. NW, 173rd Ave. NW & Flintwood St. NW submitted a petition to pave the gravel roads in this area due to a recent policy change allowing up to a 50% City cost share, with the remaining 50% of the project costs assessed to the benefitting properties. The petition was accepted by the City Council at the May 3, 2011 City Council meeting and the feasibility report was accepted on May 17, 2011. The estimated assessment per unit is $7,600.00. Attached are the following: * Location Map * Letter to property owners regarding estimated assessment * Public Hearing Notice * Estimated assessment payment schedule * Sign in Sheet from Neighborhood Meeting Note: Please bring your copy of the feasibility report to the meeting. BUDGET IMP ACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 50% of the total project costs would be assessed to the benefiting properties as identified in the City's Assessment Manual (Policies and Procedures Guide). The City cost as identified in the feasibility report is estimated at $136,900.00 and the estimated assessment amount is $136,900.00. The estimated assessment per lot is $7,600.00. Mayor and Council Members June 7, 2011 Page 2 of2 ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement of Project 11- 24, Butternut Street NW, l73rd Avenue NW & Flintwood Street NW for street improvements. Respectfully submitted, 0-cz-o ~ David D. Berkowitz Attachments: Resolution Ordering the ImPro~~ent~cation map:('2er to property owners regarding estimated assessment, ublic Hearing Notice, Estimated assessment payment schedule,E-Mail and Comments from Residents./' CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 11-24, BUTTERNUT STREET NW. 173RD AVENUE NW & FLlNTWOOD STREET NW AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. -11 of the City Council adopted on the 1ih day of May , 2011, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the ih day of June , 2011; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 11-24 . MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this ih day of June , 2011, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk J ~ l . " , ~" --,..\ \'\-~,\ \,~-~ \~ , I, .. i I .. --- -! I I 236 .~ b./l. j 1- 1 I ~~@U{ID I ~~D I " 1"7218 , n'____ ~'d~;:: : < 17170. (. ,r::I:\~:"': I.. ~l~,2 ~~;t~~~-: __":_"",.':C, -- ",- --<I:. ,; >~., '-"-,, . '; '- .;."- .",,,,." 'r:=; .""~..~ . "Q r---r--I -,,--- '.<'8 0 125 250 500 Feel ~, -~;~:: 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV May 19,2011 Re: Street Improvements ~ Butternut St. NW, 173'd Ave. NW & Flintwood St. NW (City Project 11-24) Public Hearing Notice Dear Flintwood Street NW Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements for the gravel road section of Butternut St. NW, 173'd Ave. NW & Flintwood St. NW. The proposed improvements would consist of shaping the existing gravel base, adding gravel adding gravel as needed, replacing a deteriorated culvert and paving 3 inches of bituminous (2 lifts) over the top which would meet the current design standards for the City of Andover. The total estimated cost to pave the existing gravel roadways is $273,700.00. The proposed project would be funded through the City's Road and Bridge Fund (50%) and special assessments (50%) in accordance with the City's Assessment Manual (Policies and Procedures Guide). The City's share is estimated at $136,900.00. The total estimated assessment amount is $136,900.00. The estimated assessment rate per unit is $7,600.00. One parcel has a potential to subdivide and is proposed to be assessed for 2 units. The properties that would be assessed for the improvement are depicted on the attached map. An informational meeting was held on April 19, 2011 to discuss the project and receive feedback and comments. This cost could be assessed over a 1 O-year period at 5.5% interest (maximum rate), or the assessment could be paid in full with no interest within 30 days of the final assessment hearing, which would take place in the fall of 2011. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133, or Jason Law, Assistant City Engineer at (763) 767-5130. Sincerely, CITY OF ANDOVER Q~CJ. David D. Berkowitz, P.E. Director of Public Works/City Engineer Enc!. cc: Mayor & City Council Jason Law C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA . STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NO. 11-24 BUTTERNUT ST. NW, 173RD AVE. NW & FLlNTWOOD ST. NW NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, June 7, 2011 at 7:00 PM to consider construction of the following improvements: Street Improvements The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described area: Butternut St. NW, 173rd Ave. NW & Flintwood St. NW The estimated assessment rate is $7,600.00/unit Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER , ~lP~M/ Micttelle Hartner - Deputy City Clerk Publication Dates: May 27 & June 3, 2011 (Anoka Union) MichaefT & Rhonda K Englund Leslie Sarazan Lawrence & RM Capeling 286 - 173rd Ave. NW 244 - 173rd Ave. NW 17251 Butternut Sl. NW Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Douglas J & Lorna J Asfaly Jeffrey D & Linda K Rinerson Jeff R Parson 17340 Flintwood St. NW 17331 Flintwood St. NW 152 _173.rd Ave. NW Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Paul Sykora Richard J & Louise M Sivanich John & Susan Bremseth 17218 Butternut St. NW 17191 Butternut St. NW 17170 BUtternut St. NW Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Steven P & Debra K Anderson Sean A & Angela Minetor Brian Lee & Susanne M Miller 17153 Butternut St. NW 17130 Butternut St. NW 17476 Rintwood St. NW Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Dean M & Valerie A Vee Rory L & Carmen M Larson Todd W & Lynn M Blucher 17473 Flintwood St. NW 17432 Flintwood St. NW 17427 Flintwood St. NW Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 David J & Dawn R Pearson David J Haupert 17382 Flintwood St. NW 17379 Flintwood St. NW Andover, MN 55304 Andover, MN 55304 "1 0 ...J 000 00 ON N i!: 000 00 <0'" 0 ~ r-:N ci ~ .,. .,. <ON 00 <0<0 N ~ tON 0; N "'''' 0 0 m 0 N ...: .,. .,. .,. mm 00 <0 00'" N <0 0 u?C\i 0; ,,; N 00 0 '" 0 m ~ o. m N .,. .,. .,. .....~ 00 '" <0<0 N ~ '" cOo) 0; co ~ "'... 0 0 oo~ o. 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N ., ~ I: ::s ... .,. .,. .,. .,. .., ... ~ Z~:>:: u; jj.!i~ -- S ;; ..., 0 -00 ., B-f 0 0.....J0 ~ ~CG) 0 I: Iii w "E u", I- .. .., ...J " -E,., 1:- I- 0 ro Ji ., ,.,.. i:.E Cii < lr fcua.. 0.. m 0 0.. ",0.._ ~ -...... .fog 'u ~ I: I: .8< 'C E 0.. ::s Z ~; _..~ fL ".'.. '. . ~ "..'.' '. ." -...... - ..'....' . ," .".-:""',',' ", ;"';:.~,-;.,:;7-__ :~~"""- ,,,-"-' ' CITY OF NDOVE COMMENT SHEET Butternut Street / Flintwood Street /173rd Avenue Street Improvements Informational Meeting Tue~da~ApriI19,2011 :00 p.m. - 7:00 p.m. Name: Address: Phone:/A. '1 ;; 7tJ ~"3t6LI E-Mail: . . H:\Engineering\City Projects\Open City Projects\II-24 Butternut St-173rd Ave-Flintwood St\Word Documents\Correspondance\COMMENT SHEET- Street Reconstruction.doc /f-z.'f Dave Berkowitz From: Dusty Sarazan [dusty@sarazan.net] Sent: Tuesday, May 24, 2011 2:54 PM To: Dave Berkowitz Cc: Leslie Sarazan Subject: 173rd Ave road paving David Berkowitz Director of Public Works/City Engineer City of Andover, MN RE: Paving proposal for Butternut, 173rd AVE, Flintwood Dear David: My wife leslie and I are strongly supportive of moving ahead with the proposed 50:50 cost split to pave our road. We feel this is the best offer from the city we'll be receiving and don't want to pass up this opportunity. There are many worthwhile benefits to paving this road, which make it well worth the cost: 1. It will be MUCH more pleasant to drive on, especially when wet or washboarded. 2. The wear and tear on our vehicles will be reduced. 3. Our vehicles will stay clean longer 4. The dust in our house will be reduced 5. The value of our home will be significantly increased, well beyond our $7K investment. This will result in a quicker sale at a higher price at some time in the future. Unfortunately, I will be away from home traveling on business during the public meeting on 07 June. However, we sincerely hope this project will be approved, will move forward quickly, and the paving can be complete before the snow flies this fall. Please let leslie and/or me know if we can provide any further useful information. Best Regards, R. Dustan Sarazan 244 173Rd Ave NW Andover, MN 55304 763331-0470 1 G) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public s / City Engineer SUBJECT: Hold Public Hearing/Order Plans & Specifications/1l-2alFlintwood Street NW - Engineering DATE: June 7, 2011 INTRODUCTION The City Council is requested to hold a public hearing for Project 11-02a, Flintwood St. NW for street paving improvements. DISCUSSION This project was originally included in the 2011 Street Reconstruction project and put on hold after the Public Hearing due to concerns from the residents regarding the existing gravel road that is used to access their properties. This neighborhood is north of the gravel road section of Butternut Street NW/173rd Lane NW and Flintwood Street NW. A policy change has initiated a petition from the gravel road neighborhood to pave the streets, which in turn has initiated the City to reintroduce reconstruction of the north half of Flintwood StreetNW. The estimated assessment per unit is $3,870.00. Attached are the following: * Location Map * Letter to property owners regarding estimated assessment * Public Hearing Notice * Estimated assessment payment schedule * Sign in Sheet from Neighborhood Meeting Note: No resident comments were received. Note: The feasibility report was combined with City Project #11-24 and included in the May 17, 2011 packet. Please bring the report to the meeting. Mayor and Council Members June 7, 2011 Page 20f2 BUDGET IMP ACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy and Assessment Manual (Policies and Procedures Guide). The City cost as identified in the feasibility report is estimated at $69,600.00 and the estimated assessment amount is $23,200.00. The estimated assessment per lot is $3,870.00. ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement of Project 11- 2a (Flintwood Street NW), 2011 Street Reconstruction. Respectfully submitted, Q~O. David D. Berkowitz Attachments: Resolution Ordering the Improv~n(i',ocation map~2er to property owners regarding estimated assessment, Public Hearing Notice, Estimated assessment payment schedule./ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF _PROJECT NO. 11-2a , FLlNTWOOD STREET NW AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. -11 of the City Council adopted on the 1ih day of Mav , 2011, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the ih day of June , 2011; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 11-2a . MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this ih day of June , 2011, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk :-.,~.. ~ 1 ~"i ,,;:' .>.,jt ...... ...... U~,~."'~~;, ,,' ,-~~?<,.~-:,_\', ii. ;: r'l 1':J'-'.~I":11., ~::, -'" ,':'\ h:{~,-j i . ',~ ~'.>. ;.;);,~, ii, ..,. . j' 'C'll'.l' ',' rJi\'i i "?~.' 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WWW.ANDOVERMN.GOV May 19, 2011 Re: 2011 Street Reconstruction - Flintwood Street (City Project 11-02A) Public Hearing Notice Dear Flintwood Street NW Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area. As you may know this project was put on hold earlier this year until a determination and funding policy change could be addressed on how to deal with paving of gravel roads. Since that time a policy change has been made and the residents to the south of you along the gravel road section have petitioned for their road to be paved. The proposed project consists of milling the existing bituminous roadway, shaping the gravel, replacing deteriorated culverts, and constructing a new bituminous surface. The total project cost for your area is estimated at $89,850.00, 75% of which ($67,390.00) would be funded from the City's Road and Bridge Fund and 25% of which ($22,460.00) would be assessed to the benefiting properties. The properties that would be assessed for the improvement are depicted on the attached map. The estimated assessment to each property fronting along Flintwood Street NW between 177th Avenue NW and 175th Avenue NW is $3,870.00. This cost could be assessed over a 10-year period at 5.5% interest (maximum rate), or the assessment could be paid in full with no interest within 30 days of the final assessment hearing, which would take place in the fall of 2011. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133, or Jason Law, Assistant City Engineer at (763) 767-5130. Sincerely, CITY OF ANDOVER Q~Q.~ David D. Berkowitz, P.E. Director of Public Works/City Engineer Enc!. cc: Mayor & City Council 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NO. 11-02A 2011 STREET RECONSTRUCTION FLlNlWOOD STREET NW NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, June 7, 2011 at 7:00 PM to consider construction of the following improvements: 2011 Street Reconstruction - Flintwood Street NW The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described area: Flintwood Street NW between 175th Avenue NW and 177th Avenue NW The estimated assessment rate is $3,870.00/unit Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER - ~~~ Publication Dates: May 27 & June 3, 2011 (Anoka Union) Dennis.& Julie Delaney Ronald & Cindy Foster Joel & Lori Godin 17674 Flintwood St. NW 17572 Flintwood St. NW 17597 Flintwood St. NW Andover, MN 55304 Andover, MN 55304 Andover, MN 55304 Barbara Kiechle-Krumme Timothy Dugas 17539 Flintwood St. NW 17528 Flintwood St. NW Andover, MN 55304 Andover, MN 55304 " I \ I / ;/ . #' . .,.1 /. ":",' /,/:~ c 't."'; I (," . I ~ I {, jJ / - ,\' ...",1 Ii' ~ .... . j; / I ') <::4 '. " ! / '" / , , 011 0 ..J ON N ci-.i "" ~ .....CD '" CON 0 M~ .0 I- NO N 0 .......... ... 0 ~ IDeO M ci N CON ~ 0 .. '" N CO'" N N N~ .. ..... 0 ~N M to N CD'" U; CO 0 ... ... N '" '" N 0 N~ ... 0 en r--:<ci M cri ~ "'..... ~ ~ 0 ... '" N ...CO N '" ...'" ... N 00 ~cO M .0 ~ ~'" U; CO 0 .. "'. N "'''' N ..... CO'" .. CD ..... NO M .,; "0 ~ "'N u; '" 0 "'~ ..... 0::0:: N .,.: w- >" 0" oS Zlll "'..... N 0 <(ill "'0 ... '" u.1Il CD N~ M N O~ ~ ....... ~ '" 0 "'~ '" ~ ~:i N N -u U .. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Courtney Bednarz, City Plann1 SUBJECT: Hold Public Hearing/Proposed Adoption of a Modification to the Development Program for Development District No.1 and the Proposed Adoption of the Modifications to the Tax Increment Financing Plans for Tax Increment District Nos. 1-1 and 1-2, Both Redevelopment Districts - Administration DATE: June 7, 2011 INTRODUCTION As the Economic Development Authority (EDA) moves toward the completion of tax increment districts established to enable the redevelopment of property near the closed landfill site, there are additional opportunities to build value and eliminate blighted housing within the established development district. DISCUSSION As a result, the (EDA) is proposing to modify the development program and tax increment financing plan to add parcels for potential future acquisition and to clarify budgets. The attached overview and TIF Plan provide the history, objectives and budget for tax increment financing activities in the city. The proposed changes to the plan are shown in bold font as well as Exhibit B; the map of potential parcels for acquisition on the last page of the docmnent. The boundary represented on this map encompasses much of the oldest housing in the city. When opportunities arise, the city may choose to purchase and redevelop properties to help maintain the overall quality and livability of the city's housing stock. Planning Commission Recommendation The Planning Commission reviewed the proposed modifications at their May 24th meeting. The Commission found the modifications consistent with the Comprehensive Plan. The minutes from the meeting are attached. ACTION REOUESTED The City Council is asked to hold a public hearing and consider the proposed modifications to the TIF Plan. A resolution is attached for approval by the Council if it is determined that the modifications are acceptable. Attachments Resolution TIF District Overview TIF Plan PI Commission Minutes CITY OF ANDOVER ANOKA COUNTY STATE OF MINNESOTA Council member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1, A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-1 (COUNTY NO. F9), AND A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-2 (COUNTY NO. Gl). BE IT RESOLVED by the City Council ("Council") of the City of Andover, Miunesota ("City"), as follows: Section 1. Recitals 1.01. The Board of Commissioners ("Board") of the Andover Economic Development Authority ("EDA") has heretofore established Development District No. I (the "Project Area") and adopted a Development Program therefor. It has been proposed by the EDA and the City that the City adopt a Modification to the Development Program (the "Development Program Modification") for the Project Area and Modifications to the Tax Increment Financing Plans (the "TIP Plans") for Tax Increment Financing District Nos. I-I and 1-2 (the "TIP Districts") which are referred to collectively herein as the "Modifications", all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.090 to 469.1082 and Sections 469.174 to 469.1799, all inclusive, as amended, (the "Act") all as reflected in the Modifications, and presented for the Council's consideration. 1.02. The EDA and City have investigated the facts relating to the Modifications and have caused the Modifications to be prepared. 1.03. The EDA and City have performed all actions required by law to be performed prior to the adoption and approval of the proposed Modifications, including, but not limited to, notification of Anoka County and Independent School District No. II, having taxing jurisdiction over the property in the TIP Districts, approval of the Modifications by the EDA on June 7, 2011, and the holding of a public hearing upon published notice as required by law. 1.04. The City is not modifying the boundaries of the Project Area or the TIP Districts. 1.05. The City is not extending the duration of the TIP Districts. Section 2. Findings for the Development Program Modification 2.01. The Council hereby fmds that: (a) the land within the Project Area would not be available for development or redevelopment without the fmancial aid to be sought under the Development Program Modification; (b) the Development Program Modification will afford maximum opportunity, consistent with the needs of the City as a whole, for the development of the Project Area by private enterprise; and (c) the -<;}..- Development Program Modification conforms to the general plan for the development of the City as a whole. 2.02. These findings are based on the facts and conditions described in the Development Program Modification, which is incorporated herein by reference. Section 3. Findings for the Modifications to the TIP Plans 3.01 The Council hereby reaffIrms the original findings for the TIP Districts, namely that when they were established, each was established as a "redevelopment district". 3.02 The modifications to the TIP Plans are being completed to clarify the budgets of the TIP Districts and to give budgetary and legal authority to the City to acquire additional parcels within Development District No. 1. The City is not modifying the boundaries or extending the term of the TIP Districts. 3.03 The modifications to the TIP Plans conform to the general plan for development or redevelopment of the City as a whole. The fact supporting this fmding is that the modifications to the TIP Plans will generally complement and serve to implement policies adopted in the City's comprehensive plan. 3.04 The modifications to the TIF Plans will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of the Project Area by private enterprise. The facts supporting this finding are that the modifications to the TIP Plans will continue the redevelopment by private enterprise that has been stimulated under the original plan for the TIP Districts. 3.05 The Council further finds the future redevelopment, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and therefore the use of tax increment fmancing is deemed necessary. Section 4. Public Purpose 4.01. The adoption of the Modifications conform in all respects to the requirements of the Act and will help fulfill a need to redevelop an area of the State which is already built up, to provide employment opportunities, to provide housing opportunities, to improve the tax base and to improve the general economy of the State and thereby serves a public purpose. Section 5. Approval and Adoption of the Modifications 5.01. The Modifications, as presented to the Council on this date, are hereby approved, ratified, adopted and shall be placed on file in the offIce of City Administrator. 5.02. The staff, the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Modifications and for this purpose to negotiate, draft, prepare and present to this Council for its consideration all further Modifications, resolutions, documents and contracts necessary for this purpose. Approval of the Modifications does not constitute approval of any project or a Development Agreement with any developer. 5.03. The City Administrator is authorized and directed to forward a copy of the Modifications to the Commissioner of the Minnesota Department of Revenue and the OffIce of the State Auditor pursuant to M.S., Section 469.175, Subd. 4a. - -:z.. . 5.04. The City Administrator is further authorized and directed to file a copy of the Modifications with Anoka County Auditor. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Dated: June 7, 2011 ATTEST: Mike Gamache, Mayor Jim Dickinson, City Administrator (Seal) ~ l.{ - .... Tax Increment Financing District Overview City of Andover Development District No.1 and Tax Increment Financing District Nos. 1-1 and 1-2 ~ 2011 Modifications The following summary contains an overview of the basic elements of the Modification to the Development Program for Development District No. 1 and the modifications to the Tax Increment Financing Plans for Tax Increment Financing District No. 1-1 (County No. F9) and Tax Increment Financing District No. 1-2 (County No. Gl). More detailed information on each of these topics can be found in the complete Development Program Modification and Tax Increment Financing Plan Modifications. Proposed Action: Modification to the Development Program for Development District No.1: . Modifying to give budgetary and legal authority to the City to acquire additional parcels within Development District No.1 Modifications to the Tax Increment Financing Plans for Tax Increment Financing District Nos. 1-1 and 1-2: . Modifying to give budgetary and legal authority to the City to acquire additional parcels within Development District No.1 . Clarifying the budget of the TIP Districts . The modifications do not enlarge the geographical area of the TIP Districts or extend the term of the TIP Districts Type of TIF Both are redevelopment districts District: Maximum The modifications do not change the term of the TIP Districts. Duration: The first increment for TIP District No. 1-1 was received in 1987. It is estimated that the District would terminate on or before December 31, 2012. The first increment for TIP District No. 1-2 was received in 1989. It is estimated that District would terminate on or before December 31,2014. . ~D~I~U~C ~A~ ~S- ~NDbVE~ TAX INCREMENT FINANCING DISTRICT NOS. 1-1 AND 1-2 AND DEVELOPMENT DISTRICT NO. 1 @ . '.m "'" "" - Location Map II LEGEND . Pr.;liectl,.,cat\ol) (;I l..~!>IF'aroels c'J ."" l1b Water >Ii a. Urn" - ~ As of May 9,2011 Draft for Public Hearing MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 and the MODI FICA TIONS TO THE TAX INCREMENT FINANCING PLANS for TAX INCREMENT FINANCING DISTRICT NO. 1-1 (COUNTY NO. F9) and TAX INCREMENT FINANCING DISTRICT NO. 1-2 (COUNTY NO. G1) both redevelopment districts located within DEVELOPMENT DISTRICT NO.1 ~NDbVE~ ANDOVER ECONOMIC DEVELOPMENT AUTHORITY CITY OF ANDOVER ANOKACOUNTY STATE OF MINNESOTA TIF District No. 1-1 Adopted: July 29, 1986 TIF District No. 1-2 Adopted: September 2, 1986 Public Hearing on the Modifications: June 7, 2011 Modifications Adopted: e ~"~,~"~,!,! Prepared by: EHLERS & ASSOCIATES, INC. 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105 651-697-8500 fax: 651-697-8555 www.ehlers-inc.com - TABLE OF CONTENTS (for reference purposes only) MUNICIPAL ACTION TAKEN. . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . i SECTION I. DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 ................1-1 Subsection 1.1. Definitions........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Subsection 1.2. Statement and Finding of Public PuJ:pose . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . 1-2 Subsection 1.3. StatutorY Authoritv .......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Subsection 1.4. Statement of Obiectives ........................................... 1-2 Subsection 1.5. Estimated Public Costs and Suoportive Data. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Subsection 1.6. Environmental Control ............................................ 1-6 Subsection 1.7. Proposed Reuse of Property ........................................ 1-6 Subsection 1.8. Administration and Maintenance of the Development District. ............. 1-7 Subsection 1.9. Rehabilitation.... . .... .... ..... . ..... ..... .... ... .. . ....... . . . .. 1-7 Subsection 1.10. Relocation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7 Subsection 1.11. Boundaries of the Development District... . . ....... ..... . . ...... . . . .. 1-7 Subsection 1.12. Parcels to be Acquired or Which may be Acquired in Whole or in Part Within the Develooment District ............................................ 1-8 SECTION II. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-1 ................................2-1 Subsection 2.1. Statement of Obiectives ........................................... 2-1 Subsection 2.2. Development Program ............................................ 2-1 Subsection 2.3. Parcels to be Included in Tax Increment Financing District No . . . . . . . . . . . . . 2-1 Subsection 2.4. Parcels in Acquisition ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Subsection 2.5. Development Activity in the Development District for which Contracts have been Signed .................................................... 2-2 Subsection 2.6. Other Specific Development Expected to Occur within the Develooment District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Subsection2.7. EstimatedCostofProiect ..........................................2-2 Subsection 2.8. Estimated Amount of Bonded Indebtedness. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Subsection 2.9. Sources of Revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Subsection 2.10. Estimated Original and Caotured Assessed Values and Estimate of Tax Increment ..................................................... 2-4 Subsection 2.11. Mill Rate . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Subsection 2.12. Tax Increment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Subsection 2.13. Capitalized Interest. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Subsection 2.14. Investment Interest Rate .......................................... 2-5 Subsection 2.15. Type of Tax Increment Financing District. . . . . . . . . . . . . . . . . . . .. . . . . . . . 2-5 Subsection 2.16. Duration of Tax Increment Financing District No.1-I. .................. 2-6 Subsection 2.17. Estimated Impact on Other Taxing Jurisdictions. ... . . . . . . . . . . . . . . . . . . . . 2-6 Subsection 2.18. Tax Increment Financing Account for Tax Increment Financing District No.1-I. ................................................2-8 Subsection 2.19. Modification of Tax Increment Financing District No.l-l and/or Tax Increment Financing Plan .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8 Subsection 2.20. Administrative Exoenses. ......................................... 2-8 Subsection 2.21. Use of Tax Increment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9 Subsection 2.22. Excess Increments. ............................................. 2-10 SECTION III. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRlCTNO. 1-2 ................................3-1 Subsection 3.1. Statement ofObiectives. ...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Subsection 3.2. Development Program. ............................................ 3-1 Subsection 3.3. Parcels to be Included in Tax Increment Financinl! District No.I-2. ......... 3-1 Subsection 3.4. Parcels in Acquisition. ............................................ 3-1 Subsection 3.5. Development Activitv In the Development District for which Contracts have been Sil!ned. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Subsection 3.6. Other Specific Development Expected to Occur within the Development District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Subsection 3.7. Estimated Cost ofProiect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Subsection 3.8. Estimated amount of Bonded Indebtedness. .. . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Subsection 3.9. Sources of Revenue. ..............................................3-3 Subsection 3.10. Estimated Oril!inal and Captured Assessed Values and Estimate of Tax Increment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3 Subsection 3.11. Mill Rate. ..................................................... 3-4 Subsection 3.12. Tax Increment. ................................................. 3-4 Subsection 3.13. Capitalized Interest. ..............................................3-4 Subsection 3.14. Investment Interest Rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 Subsection 3.15. Tvpe of Tax Increment Financinl! District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 Subsection 3.16. Duration of Tax Increment Financing District No. 1-2. ..................3-5 Subsection 3.17. Estimated Impact on Other Taxinl! Jurisdictions. . . . ..... . .... . .. . .... ..3-5 Subsection 3.18. Tax Increment Financinl! Account for Tax Increment Financinl! District No. 1-2. ................................................ 3-6 Subsection 3.19. Modification of Tax Increment Financing District No. 1-2 and/or Tax Increment Financinl! Plan. ........................................ 3-6 Subsection3.20. AdministrativeExpenses. .........................................3-7 Subsection 3.21. Use of Tax Increment. . . . ... ... . . ........ .... . ...... . . . .. ... . .....3-7 Subsection 3.22. Excess Increments. ..............................................3-8 MUNICIPAL ACTION TAKEN Based upon the statutory authority described in the Development Program attached hereto, the public purpose findings by the City Council and for the purpose of fulfilling the City's development objectives as set forth in the Development Program, the City Council has created, established and designated Development District No.1 pursuant to and in accordance with the requirements of Minnesota Statutes, Section 469.126. The following municipal action was taken in connection therewith; July 29, 1986: The Development Program for Development District No. 1 was adopted by the City Council. September 2, 1986: The Development Program for Development District No.1 was modified by the City Council. September 15, 1987: The Development Program for Development District No.1 was modified by the City Council. AprilS, 1994: The Development Program for Development District No.1 was transferred by the City Council to the Andover Economic Development Authority ("EDA"). February 21, 1995: The Development Program for Development District No. 1 was modified by the EDA to reflect increased geographic area and increased project costs. September 19, 1995: The Development Program for Development District No.1 was modified to increase authorized public costs, increase maximum bonded indebtedness and identifY additional parcels for potential acquisition. June 20, 2000: The Development Program for Development District No. 1 was modified by the EDA to reflect increased public costs (Subsection 1.5) and technical and clarifYing changes in Subsections 1.1, 1.3, 1.8, 1.10, 1.12. November 17, 2009: The Development Program for Development District No.1 was modified to clarifY the budgets and duration ofTIF District Nos. 1-1 and 1-2. June 7, 2011: The Development Program for Development District No.1 was modified to add parcels for acquisition to Tax Increment Financing Districts No. 1-1 and No. 1-2 and to clarity the budgets. The following municipal action was taken with regard to the Tax Increment Financing Districts located within Development District No.1: Tax Increment Financing District No. 1-1: July 29, 1986: The Tax Increment Financing Plan for Tax Increment District No.1 was adopted by the City Council. September 2, 1986: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 was modified by the City Council. September 15, 1987: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 was modified by the City Council. City of Andover Municipal Action Taken i April 5, 1994: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 was transferred by the City Council to the Andover Economic Development Authority (nEDA"). February 21, 1995: The Tax Increment Financing Plan for Tax Increment Financing District No. I-I was modified by the EDA to reflect increased geographic area and increased project costs within Development District No.1. September 19, 1995: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 was modified to increase authorized public costs, increase maximum bonded indebtedness and identify additional parcels for potential acquisition. June 20, 2000: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 was modified to reflect increased expenditures, increased maximum bonded indebtedness, and general revisions to reflect current statutory references and provisions. November 17, 2009: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 was modified to clarify the budget and duration. June 7, 2011: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 was modified to add parcels for acquisition and to clarify the budget. Tax Increment Financing District No. 1-2: September 2, 1986: The Tax Increment Financing Increment Financing Plan for Tax Increment Financing District No. 1-2 was adopted by the City Council. April 5, 1994: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 was transferred by the City Council to the Andover Economic Development Authority (nEDA"). February 21, 1995: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 was modified by the EDA to reflect increased geographic area and increased proj ect costs within Development District No.1. November 17, 2009: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 was modified to clarify the budget and duration. June 7, 2011: The Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 was modified to add parcels for acquisition and to clarify the budget. Tax Increment Financing District No. 1-3: October 7, 1997: The Tax Increment Financing Increment Financing Plan for Tax Increment Financing District No. 1-2 was adopted by the City Council. Tax Increment Financing District No. 1-4: September 21,2004: The Tax Increment Financing Increment Financing Plan for Tax Increment Financing District No. 1-2 was adopted by the City Council. City of Andover Municipal Action Taken ii SECTION 1. DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 Subsection 1.1. Definitions. The terms defmed below shall, for purposes of this Development Program, have the meanings herein specified, unless the context otherwise specifically requires: "City" means the City of Andover, a municipal corporation and political subdivision of the State of Minnesota, "Comprehensive Plan" means the City's Comprehensive Plan which contains the objectives, policies, standards and programs to guide public and private land use, development, redevelopment and preservation for all lands and water within the City. "Council" means the City Council of the City, also referred to as the governing body. (See "Governing Body" below). "County" means the County of Anoka, Minnesota. "Development District Act" means the statutory provisions of Minnesota Statutes, Sections 469.124 through 469.134 as amended and supplemented. "Development District" means Development District No. 1 in the City, which is created and established hereto pursuant to and in accordance with the Development District Act, and is geographically described in Section I, Subsection I,ll. of the Development Program. The Development District serves as the Project area for the purposes of Minnesota Statutes, Section 469.174, Subdivision 8. "Development Program" means this Development Program for Development District No.1, initially adopted by the Council on July 29,1986. As defined in Minnesota Statutes, Section 469.125, Subdivision 3, a development program is a statement of objectives of the City for improvement of a development district which contains a complete statement as to the public facilities to be constructed within the district, the open space to be created, the environmental controls to be applied, the proposed reuse of private property and the proposed operations ofthe district after the capital improvements within the district have been completed. "EDA" means the Economic Development Authority for the City of Andover operating pursuant to Minnesota Statutes, Sections 469.090 through 469.1082. "Governing Body" means the duly elected City Council as defined in Minnesota Statutes, Section 472A.02, subdivision 10. "State" means the State of Minnesota "Tax Increment Bonds" means any general obligation or revenue tax increment bonds issued and to be issued by the City to finance the public costs associated with Development District No. I as stated in the Development Program and in the Tax Increment Financing Plan for each Tax Increment Financing District within Development District No.1. The term "Tax Increment Bonds" shall also include any obligations issued to refund the Tax Increment Bonds. "Tax Increment Financing District" means any tax increment fmancing district presently established or to be established in the future within Development District No.1. Cily of Andover Development Program for Development District No.1 1-1 "Tax Increment Financing Act" means the statutory provisions of Minnesota Statutes, Sections 469.174 through 469.1799 inclusive, as amended. "Tax Increment Financing Plan" means the respective Tax Increment Financing Plan for each Tax Increment Financing District located within Development District No.1. Subsection 1.2. Statement and Findinl2: of Public Pw:pose. The City Council (the "Council") of the City of Andover (the "City") detennines that there is a need for development and redevelopment within the corporate limits of the City in Development District No. 1 (the "Development District") to provide employment opportunities, to improve the tax base and to improve the general economy of the State. It is found that the area within the Development District is potentially more useful and valuable than is being realized under existing development, is less productive than is possible under this program and, therefore, is not contributing to the tax base to its full potential. Therefore, the City has detennined to exercise its authority to develop a program for improving the Development District of the City to provide impetus for private development, to maintain and increase employment, to utilize existing potential and to provide other facilities as are outlined in the Development Program adopted and modified by the City. The Council has also detennined that the proposed development would not occur solely through private investment in the foreseeable future; that the tax increment financing plans proposed herein are consistent with the Development Program; and that the tax increment financing plans will afford maximum opportunity, consistent with the sound needs of the municipality as a whole, for the development or redevelopment ofthe Development District by private enterprise. The Council finds that the welfare of the City as well as the State of Minnesota requires active promotion, attraction, encouragement and development of economically sound industry and commerce to carry out its stated public purpose objectives. Subsection 1.3. Statutory Authority. The Council detennines that it is desirable and in the public interest to establish, develop and administer a Development Program for the Development District in the City to implement its Development District Plan, pursuant to the provisions of Minnesota Statutes. Funding of the necessary activities and improvements in the Development District shall be accomplished through tax increment financing in accordance with Minnesota Statutes, and through the use ofindustrial revenue bonds pursuantto the provisions of Chapter 474, as amended, of Minnesota Statutes (the "Municipal Industrial Development Act"). The City has designated a specific area within the corporate limits of the City as the Development District as authorized by Section 469.126 of the Development District Act which is hereby amended as outlined in this document. Within the Development District, the City has established three tax increment financing districts. Subsection 1.4. Statement of Obiectives. The Council detennines that the establishment of the Development District will provide the City with the ability to achieve certain public purpose goals not otherwise obtainable in the foreseeable future without City intervention in the nonnal development process. The public purpose goals include: restoration and improvement of the tax base and tax revenue generating capacity of the Development District; increased employment opportunities; realization of comprehensive planning goals; removal of blighted conditions; revitalization of the property within the Development District to create an attractive, comfortable, convenient, and efficient area for industrial, commercial, and related uses. City of Andover Development Program for Development District No.1 1-2 The City and Council seek to achieve the following Development Program objectives: 1. Promote and secure the prompt development of certain property in the Development District, which property is not now in productive use or in its highest and best use, in a manner consistent with the City's Comprehensive Plan and with a minimum adverse impact on the environment, and thereby promote and secure the development of other land in the City. 2. Promote and secure additional employment opportunities within the Development District and the City for residents of the City and the surrounding area, thereby improving living standards, reducing unemployment and the loss of skilled and unskilled labor and other human resources in the City. 3. Secure the increase of commercial property subject to taxation by the City, Independent School District No. I I, Anoka County, and the other taxing jurisdictions in order to better enable such entities to pay for governmental services and programs required to be provided by them. 4. Provide for the financing and construction of public improvements in and adjacent to the Development District, necessary for the orderly and beneficial development ofthe Development District and adjacent areas of the City. 5. Promote the concentration of new desirable residential, commercial, office, and other appropriate development in the Development District so as to maintain the area in a manner compatible with its accessibility and prominence in the City. 6. Encourage local business expansion, improvement, and development, whenever possible. 7. Create a desirable and unique character within the Development District through quality land use alternatives and design quality in new and remodeled buildings. 8. Encourage and provide maximum opportunity for private redevelopment of existing areas and structures which are compatible with the Development Program. Subsection 1.5. Estimated Public Costs and Supportive Data The estimated costs of the public improvements to be made within the Development District and financed by tax increments will be derived from the tax increment financing districts within the Development District. City of Andover Development Program for Development District No. I 1-3 (AS ORIGINALLY ADOPTED July 29, 1986) Tax Increment Financing District No. I-I Land Acquisition $2,000,000 Relocation 1,000,000 Demolition 10,000 Improvements Including: soil correction, sewer & water, sanitary sewer, street lighting, curb and gutter 1,000,000 Removal of Hazardous Waste 1,000,000 Professional Services Estimated project costs for legal assistance, planning, design, engineering, appraisals, marketing, bond issuance costs, and other project services 1,000,000 Discount 95,000 Interest on Bonds Prior to Receipt of Tax Increment To Fully Fund Principal and Interest 1,019,281.50 Less: Interest Income Earned During the Capitalized Interest Period - Assume 6% Interest Rate 97,469.53 Total Amount of Bonds to be Sold 4,810,000 Administrative Expense 264,000 (AS MODIFIED FEBRUARY 21, 1995) The estimated costs of public improvements to be made within the Development District and financed by tax increments derived from tax increment financing districts within the Development District are modified to include the following: Public Improvements, including sewer and water trunk lines to be located north of Crosstown Boulevard and adjacent to the Andover Public Utilities Building and park property. $1,000,000 (AS MODIFIED SEPTEMBER 19,1995) The capital and administration costs identified in the Development Program and the Tax Increment Financing Plans for Tax Increment Financing Districts Nos. I-I and 1-2 are amended to reflect the following budget increases: City of Andover Development Program for Development District No. 1 1-4 Land acquisition and site improvements $3,000,000 Public improvements and public facilities 11,400,000 Administration expense and costs of issuance 1.600.000 Total project costs and maximum principal of bonds to be issued $16,000,000 As part ofthe 2000 Modifications, the budget for District No. 1-1 has been configured to match the current annual reporting requirements. The column for each budget modification contains the expenditures added to the budget. The Bond interest payments added through the 2000 Modifications is not a new expense, but a recognition of the interest related to the principal authorized in 1995. The modified budget appears in the following table. Original TIF 2/95 9/95 2000 Total Uses of Funds Plan Modification Modification Modification Budget Landlbuilding acquisition 2,000,000 2,000,000 2,000,000 6,000,000 Site improvements- 1,010,000 1,000,000 2,000,000 4,010,000 preparation Installation of public 1,000,000 5,000,000 0 6,000,000 utilities Parking facilities 0 0 0 Streets and sidewalks 0 1,000,000 6,400,000 0 7,400,000 Public park facilities 0 0 0 Social, recreational, 0 0 0 conference Interest reduction payments 0 0 0 Bond principal payments 4,810,000 16,000,000 0 20,810,000 Bond interest payments 3,800,000 12,000,000 15,800,000 Loan principal payments 0 0 Loan/note interest 0 0 payments Administrative costs 264,000 1,450,000 0 1,714,000 Other Relocation 1,000,000 0 1,000,000 Discount 95,000 150,000 0 245,000 State Auditor Fee 0 0 0 Total Uses of Funds 13,979,000 1,000,000 32,000,000 16,000,000 62,979,000 The amounts above include expenditures to be made outside of District No. 1-1 and within the Development District subject to the limitations of the Tax Increment Financing Act. Supportive Data for Estimated Costs of Improvements for the Development District Under the Development Program It was necessary to make certain assumptions regarding income, costs and timing of the tax increment financing district. These assumptions are based on discussions with City and County staff and the developers. City of Andover Development Program for Development District NO.1 1.5 Item Basis for Estimate Acquisition, Improvements, Estimated by City Demolition, Relocation Professional Services Estimated by City Attorney, Bond Counsel and Financial Consultant (AS MODIFIED SEPTEMBER 2, 1986) Tax Increment Financing District No. 1-2 Land Acquisition* $450,000 Public Improvements 450,000 Credit Support Expense (e.g., Letter of Credit Fees) 4,404.75 Signal Light 65,000 Professional Services Estimated project costs for legal assistance, planning, design engineering, appraisals, marketing, bond issuance costs, and other project services 45,375 Discount 20,500 Interest on Bonds Prior to Receipt of Tax Increment to Fully Fund Principal and Interest 86,322.50 Less: Interest Income Earned During the Capitalized Interest Period - Assumes 6% Interest Rate (4,500.23) Total Amount of Bonds to be Sold $1,300,000 Bonds Sold at this Time 1,025,000 Administrative Expense 91,500 * As part of the developer's responsibility, he will assure that the following public improvements are included in the site preparation: Grading, Fill, Drainage and Soil Tests; Traffic Engineering; Curbs and Gutters; Basic Landscaping; Street Lighting; Parking Lot Lighting; Parking Lot; Directional Signal; Fence; Sidewalks; Public Toilets; Fire Protection; Exterior Building Lighting. SUPPORTIVE DATA FOR ESTIMATED COSTS OF IMPROVEMENTS FOR THE DEVELOPMENT DISTRICT UNDER THE DEVELOPMENT PROGRAM It was necessary to make certain assumptions regarding income, costs and timing ofthe tax increment financing district. These assumptions are based on discussions with City and County staff and the developers. City of Andover Development Program for Development District No.1 1-6 ITEM BASIS FOR ESTIMATE ACQUISITION, IMPROVEMENTS, DEMOLITION, RELOCATION Estimated by Developer PROFESSIONAL SERVICES Estimated by City Attorney, Bond Counsel and Financial Consultant (AS MODIFIED NOVEMBER 17, 2009) The Development District budget equals all the budgets of all tax increment fmancing plans adopted and any future tax increment financing plans adopted. Subsection 1.6. Environmental Control. The proposed economic development in the Development District does not present significant environmental concerns. All municipal actions, public improvements and private development shall be carried out in a manner consistent with existing environmental standards. Subsection 1.7. Proposed Reuse ofPropertv. The public improvements needed to bring about the new development include acquisition of land, site improvements, and general improvements. The Development Program does not contemplate the acquisition of private property until such time as a private developer presents an economically feasible program for the reuse of that property. It shall be the intent of the City to negotiate the acquisition of property whenever necessary. Appropriate restrictions regarding the reuse and redevelopment of property shall be incorporated into any land sale contract to which the City is a part. Subsection 1.8. Administration and Maintenance of the Development District. Maintenance and operation of the public improvements will be the responsibility of the Administrator of the City who shall serve as Administrator of the Development District. The powers, duties and responsibilities of the Administrator are spelled out in the Administrative Guide for the Administration ofthe Development Program for the Development District, attached hereto as Appendix A. Each year the Administrator will submit to the Council the maintenance and operation budget for the following year. The Administrator will administer the Development District pursuant to the provisions of Section 469.131 ofthe Development District Act; provided, however, that such powers may only be exercised at the direction of the Council. No action taken by the Administrator pursuant to the above-mentioned powers shall be effective without authorization by the Council. Subsection 1.9. Rehabilitation. Owners of properties within the Development District will be encouraged to rehabilitate their properties to confonn with the applicable state and local codes and ordinances, as well as any design standards. Owners of properties who purchase property within the Development District from the City may be required to rehabilitate their properties as a condition of sale of land. The City will provide such rehabilitation assistance as may be available from federal, state or local sources. Subsection 1.10. Relocation. The City accepts its responsibility for providing for relocation pursuant to Section 469.133 of the Development District Act. City of Andover Development Program for Development District No.1 1-7 Subsection 1.11. Boundaries of the Development District. A. Boundaries ofthe Development District as established July 29. 1985. PIN 34 32 24 44 0006 PIN 34 32 24 44 0008 PIN 34 34 24 44 0007 PIN 34 32 24 44 0005 PIN 34 32 24 44 0004 PIN 34 32 24 44 0003 PIN 34 3224 44 0002 PIN 34 32 24 44 0001 PIN 353224220001 PIN 35 322421 0001 PIN 35 32 24 23 0001 PIN 353224240001 PIN 353224 120001 PIN 34 32 24 43 0001 PIN 34 32 24 43 0002 PIN 34 32 24 43 0004 PIN 34 32 24 410001 PIN 34322441 0002 PIN 34322441 0005 PIN 343224410004 PIN 34322441 0010 PIN 343224410011 PIN 34 32 24 41 0008 PIN 34 32 24 41 0007 PIN 34 32 24 41 0006 PIN 34 32 24 31 0003 PIN 34 32 24 34 0001 PIN 34322433 0001 PIR 34 32 24 42 0006 PIN 34 32 24 42 0005 PIN 34 32 24 42 0004 PIN 34 32 24 42 0001 PIN 34 32 24 42 0003 PIN 34 32 24 42 0002 PIN 34 32 24 42 0007 PIN 34 32 24 42 0008 PIN 34 32 24 42 0009 PIN 34 32 24 42 0010 PIN 34 32 24 24 0003 PIN 343224240001 PIN 34 32 24 24 0003 PIN 34 32 24 120001 PIR 34322413 0001 PIN 34 32 24 13 0002 PIN 34 32 24 11 0001 PIN 343224 140001 PIN 34 32 24 140002 PIN 343224 140003 PIN 343224320001 PIR 34 32 24 32 0002 PIN 34 32 24 32 0003 PIN 34 32 24 32 0004 PIN 34 32 24 31 0004 PIN 34 32 24 31 0005 PIN 34 32 24 31 0006 PIN 34 32 24 310013 PIN 34 32 24 31 0007 PIN 34 32 24 31 0008 PIN 34 32 24 31 0009 PIN34322431 0011 PIN 343224310010 PIN 35 32 24 11 0001 PIN 353224 140002 PIN 26 32 24 32 0003 PIN 26 32 24 32 0004 PIN 333224420001 PIN 33 32 24 43 0033 PIN 333224410001 PIN 333224440001 PIN 33 32 24 44 0002 PIN 34 32 24 23 0002 PIN 34 32 24 23 0003 B. Boundaries of the Development District as modified September 2. 1985. All ofBlocks 1,2,3, and 4, ANDOVER COMMUNITY SHOPPING CENTER, according to the plat on file in the office of the County Recorder, Anoka County, Minnesota EXCEPT Lot 1, Block 2, and also EXCEPT that part of Lot 1, Block 3 described as follows: Commencing at the northeast corner of said Lot 1, Block 3; thence South, assumed bearing, along the east line thereof 196.00 feet to the point of beginning of the land to be described; thence South 254.46 feet; thence South 51 degrees 25 minutes 23 seconds West 129.99 feet; thence North 89 degrees 49 minutes 12 seconds West 166.00 feet to a point in the west line of said Lot 1; thence North 00 degrees 10 minutes 48 seconds East, along said west line, a distance of335.00 feet; thence East 266.57 feet to the point of beginning. C. Boundaries of the Development District as modified September 15.1987. PIN 34 32 24 32 0004 D. Boundaries of the Development District as modified Februarv 21. 1995. The boundaries of the Development District are expanded to include the area designated on the attached map labeled Exhibit I-D. Cily of Andover Development Program for Development District No.1 1-8 Subsection 1.12. Parcels to be Acquired or Which may be Acquired in Whole or in Part Within the Development District. (AS ORIGINALLY ADOPTED ON JULY 29, 1986) Tax Increment Financing District No. 1-1 PIN 34 32 24 42 0004 PIN 34 32 24 310003 PIN 34 32 24 42 0005 PIN 34 32 24 42 0002 PIN 34 32 24 42 0006 PIN 34 32 24 42 0008 PIN 34 32 24 42 0009 PIN 34 32 24 42 0001 PIN 34 32 24 32 0003 PIN 34 32 24 140001 PIN 34 32 24 42 0007 PIN 34 32 24 31 0005 PIN 34 32 24 31 0006 PIN 34 32 24 42 0010 PIN 34 32 24 31 0007 PIN 34 32 24 31 0008 PIN 34 32 24 32 0002 PIN 343224310011 PIN 343224310010 PIN 34 32 24 31 0004 PIN 34322431 0013 PIN 34322431 0009 (AS MODIFIED ON SEPTEMBER 2, 1986) Tax Increment Financing District No. 1-2 Lot 2, Block 3, Andover Community Shopping Center (AS MODIFIED FEBRUARY 21, 1995) This Subsection is amended to include all parcels as illustrated on Exhibit I-D. (AS MODIFIED SEPTEMBER 19, 1995) In addition, the City intends to acquire the following property: 34-32-24-31-0012 34-32-24-31-0022 34-32-24-31-0003 34-32-24-42-0006 34-32-24-42-0001 34-32-24-42-0004 34-32-24-42-0005 34-32-24-42-0010 34-32-24-32-0005 34-32-24-32-0006 34-32-24-31-0014 34-32-24-31-0017 34-32-24-31-0018 34-32-24-31-0015 34-32-24-31-0008 34-32-24-31-0016 34-32-24-42-0003 34-32-24-42-0007 34-32-24-42-0002 34-32-24-14-0001 34-32-24-42-0008 34-32-24-42-0009 The City reserves the right to acquire any other property located within Development District No.1. (AS MODIFIED JUNE 7, 2011) In addition the City may acquire the property found in Appendix B, generally an area in the southwest portion of the City bounded by 149th Avenue on the north, Hanson Boulevard on the east and 7th Avenue on the west. The City reserves the right to acquire any other property located within Development District No.1. Cily of Andover Development Program for Development District No.1 1-9 SECTION II. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-1 Subsection 2.1. Statement ofObiectives. See Section I, Development Program for the Development District, Subsection 1.4, Statement of Objectives. (AS MODIFIED NOVEMBER 17, 2009) The City desires to continue redevelopment and development of blighted and underdeveloped property in the City. The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 is being modified in order to clarify the budget and statutory duration. (AS MODIFIED JUNE 7, 2011) The City desires to continue redevelopment and development of blighted and underdeveloped property in the City. The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 is being modified to add parcels for acquisition and to clarify the budgets. Subsection 2.2. Development Pro~ram. See Section I, Development Program for the Development District, Subsections 1.2 through 1.12. Subsection 2.3. Parcels to be Included in Tax Increment Financing District No.1-I. The following parcels located in the City of Andover, County of Anoka, State of Minnesota: PIN 34322433 0001 PIN 34 32 24 42 0007 PIN 34 32 24 31 0007 PIN 34 32 24 42 0004 PIN 34 32 24 42 0010 PIN 343224310011 PIN 34 32 24 42 0002 PIN 34 32 24 32 0005 PIN 333224420001 PIN 34 32 24 42 0009 PIN 34 32 24 31 0004 PIN 33 3224440001 PIN 34 32 24 24 0001 PIN 34 32 24 31 0016 PIN 34 32 24 23 0003 PIN 343224 140001 PIN 34 32 24 310017 PIN 34 32 24 42 0003 PIN 34 32 24 31 0006 PIN 34 32 24 31 0009 PIN 34 32 24 41 0001 PIN 34 32 24 31 0008 PIN 333224410001 PIN 34 32 24 410002 PIN 343224310010 PIN 34 32 24 23 0002 PIN 34 32 24 41 0003 PIN 33 32 24 43 0033 PIN 34 32 24 34 0001 PIN 34 32 24 41 0004 PIN 33 32 24 44 0002 PIN 34 32 24 42 0005 PIN 34 32 24 410006 PIN 34 32 24 31 0003 PIN 34 32 24 42 0008 PIN 34 32 24 24 0002 PIN 34 32 24 42 0006 PIN 34 32 24 32 0003 PIN 34 32 24 310014 PIN 343224420001 PIN 34 32 24 31 0005 PIN 34 32 24 310012 PIN 3432 24 310015 (AS MODIFIED ON SEPTEMBER 15,1987) Adding PIN 34 3224 32 0004 FURTHER INFORMATION REGARDING THE IDENTIFICATION OF THE PARCELS TO BE INCLUDED IN TAX INCREMENT FINANCING DISTRICT NO. 1-1 CAN BE OBTAINED FROM THE OFFICE OF THE CLERK-TREASURER. City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-1 Subsection 2.4. Parcels in Acquisition. The City may acquire and reconvey any of the parcels identified in Section I, Subsection 1.12 of the Development Program. As the City acquires said parcels, the Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 will be modified to reflect the acquisitions of said parcels. The following are conditions under which properties not designated to be acquired may be acquired at a future date: (1) The City may acquire property by gift, dedication, condemnation or direct purchase from willing sellers in order to achieve the objectives ofthe tax increment financing plan; and (2) Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. (AS MODIFIED JUNE 7,2011) In addition the City may acquire the property found in Appendix B, generally an area in the southwest portion of the City bounded by 149th Avenue on the north, Hanson Boulevard on the east aud 7th Avenue on the west. The City reserves the right to acquire any other property located within Development District No.1. Subsection 2.5. Development Activity in the Develonment District for which Contracts have been Signed. The following contracts have been entered into by the City and the persons named below: [Contracts entered into by the City will be inserted in this Subsection as they are consummated.] (AS MODIFIED NOVEMBER 17, 2009) Contracts for development that have been entered into to date include: 1. Andover Limited Partnership, dated September 2, 1986. Under the contract, the developer was required to provide for the construction of 105,000 square foot shopping mall. The project is completed. Subsection 2.6. Other Specific Develonment Exnected to Occur within the Development District. [As specified development is expected to occur, it will be inserted in this Subsection.] Subsection 2.7. Estimated Cost of Proiect. See Subsection 1.5 of the Development Program for estimated costs associated pith the Development District. City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-2 (AS MODIFIED NOVEMBER 17, 2009) The EDA and the City have studied the feasibility of the development and redevelopment of property in and around the District. To facilitate the establishment and development orredevelopment ofthe District, this TIF Plan authorizes the use of tax increment financing to pay for costs of certain eligible expenses. The estimate and clarification of public costs and uses of funds with the District is outlined in the table below. USES OF FUNDS TOTAL Land/Building $9,790,000 Site Improvements $7,010,000 Public Utilities $9,000,000 Streets Improvements $10,400,000 Administration $1.800.000 PROJECT COST TOTAL $38,000,000 Interest $4.000.000 PROJECT AND INTEREST COSTS TOTAL $42,000,000 The above budget represents the total costs being authorized, which includes all prior budgeted amounts, and is organized according to the Office of the State Auditor (OSA) reporting forms. It is estimated that the costs of improvements, including administrative expenses which will be paid or financed with tax increments will equal $42,000,000 total project costs as is presented in the budget above. The above budget does not include non tax increment sources of revenues which have historically been included in the financial reporting for the District. Estimated capital and administrative costs in the table on the previous page are subject to change among categories by modification of the TIF Plan without the hearings and notice required for the initial TIF Plan, so long as the total capital and administrative costs do not exceed the total listed above. City of Andover Tax Increment Financing Plan for Tax. Increment Financing District No. 1-1 2-3 (AS MODIFIED JUNE 7, 2011) USES OF FUNDS TOTAL LandlBuilding (including relocation) $16,790,000 Site Improvements $6,010,000 Public Utilities $3,000,000 Streets and Sidewalks $10,400,000 Administration $1.800.000 PROJECT COST TOTAL $38,000,000 Interest $4.000.000 PROJECT AND INTEREST COSTS TOTAL $42,000,000 Subsection 2.8. Estimated Amount of Bonded Indebtedness. It is anticipated that $4,810,000 of bonded indebtedness will be incurred with respectto this portion of the Development District. The September 1995 Plan Modifications added $16,000,000 to this amount creating a maximum bonded indebtedness of $20,810,000. (AS MODIFIED NOVEMBER 17, 2009) The City may issue bonds, as defined in the Tax Increment Financing Act, secured in whole or in part with tax increments from Tax Increment Financing District No. 1-1 in the maximum principal amount of $12,000,000. This provision does not obligate the City to incur debt. The City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. The City may also finance the activities to be undertaken pursuant to the Plan through loans from funds of the City or to reimburse the developer on a "pay-as-you-go" basis for eligible costs paid for by a developer. Subsection 2.9. Sources of Revenue. Public improvement costs, acquisition and other costs outlined in the Estimated Cost of Project (Subsection 2.7 above) will be financed through the annual collection of tax increments as described below. (AS MODIFIED NOVEMBER 17, 2009) The costs outlined in the Estimated Cost of Projects will be fmanced primarily through the annual collection oftax increments. The City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. Additional indebtedness may be required to finance other authorized activities. The total principal amount of notes to be issued, including a general obligation (GO) TIF bond, or other indebtedness related to the use of tax increment financing, will not exceed $12,000,000 without a modification to the TIF Plan pursuant to applicable statutory requirements. Any refunding amounts will be deemed a budgeted cost without a formal TIF Plan Modification. This provision does not obligate the City to incur debt. The City will issue bonds or incur other debt only City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-4 , " upon the determination that such action is in the best interest of the City. The City may also finance the ac- tivities to be undertaken pursuant to the TIF Plan through loans from funds of the City or to reimburse the developer on a "pay-as-you-go" basis for eligible costs paid for by a developer. The estimated sources of funds for the District are contained in the following table: SOURCES OF FUNDS TOTAL Tax Increment $42,000,000 (AS MODIFIED JUNE 7, 2011) The costs outlined in the Uses of Funds will be financed primarily through the annual collection oftax increments. The City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. As presently proposed, the projects within the District may be financed through the combination of pay-as-you-go notes, interfund loans and bonds. Any refunding amounts will be deemed a budgeted cost without a formal TIF Plan Modification. This provision does not obligate the City to incur debt. The City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. The total estimated tax increment revenues for the District are shown in the table below: SOURCES OF FUNDS TOTAL Tax Increment $39,000,000 Interest $3.000.000 Total $42,000,000 Subsection 2.10. Estimated Original and Captured Assessed Values and Estimate of Tax Increment. The most recent assessed value (the original assessed value) of Tax Increment Financing District No. 1-1 is estimated to be $80,560. The estimated captured assessed value of Tax Increment Financing District No. I-Ion January 1, 1989 is estimated to be $6,836,840. The 1987 original assessed value of PIN 343224320004, upon its inclusion into Tax Increment Financing bistrictNo. I-I as modified September 15, 1987, is $10,512. The future estimated value of this parcel upon completion of the proposed improvement is estimated to be $2,130,048. The captured assessed value is estimated to be $2,119,536. City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-5 I (AS MODIFIED NOVEMBER 17, 2009) Pursuant to MS., Section 469.177, Subds. 1 and 2, the County Auditor shall certify in each year the amount by which the original value has increased or decreased as a result of: 1. Change in tax exempt status of property; 2. Reduction or enlargement of the geographic boundaries of the district; 3. Change due to adjustments, negotiated or court-ordered abatements; 4. Change in the use of the property and classification; 5. Change in state law governing class rates; or 6. Change in previously issued building permits. In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTC, no value will be captured and no tax increment will be payable to the EDA or City. Pursuant to MS., Section 469.174 Subd. 4 and MS., Section 469.177, Subd. 1, 2, and 4, the estimated Captured Net Tax Capacity (CTC) of the District, within Development District No.1, will annually approximate tax increment revenues as shown in the table below. The Project Tax Capacity (PTC) listed is the actual values used for taxes payable in 2009. Project Estimated Tax Capacity upon Completion (PTC) $2,044,050 Original Estimated Net Tax Capacity (ONTC) $139,601 Estimated Captured Tax Capacity (CTC) $1,904,449 Original Local Tax Rate 0.85767 Pay 2009 Estimated Annual Tax Increment (CTC x Local Tax Rate) $1,633,389 Percent Retained by the EDA 100% (AS MODIFIED JUNE 7, 2011) Project Estimated Tax Capacity upon Completion (PTC) $1,784,718 Original Estimated Net Tax Capacity (ONTC) $152,140 Estimated Captured Tax Capacity (CTC) $1,632,578 Original Local Tax Rate 1.06401 Pay 2011 Estimated Annual Tax Increment (CTC x Local Tax Rate) $1,737,079 Percent Retained by the EDA 100% Subsection 2.11. Mill Rate. The mill rate is 102.021. Subsection 2.12. Tax Increment. Tax increment has been at approximately $697,501 assuming a static mill rate and a increased by zero percent (0%) compounded annually. Subsection 2.13. Capitalized Interest. Capitalized interest will cover interest payments on the Bonds City of Andover Tax Increment Financing Plan for Tax Increment Financing District No, 1-1 2-6 prior to receipt of tax increment to fully fund the principal of and interest on the Bonds. Subsection 2.14. Investment Interest Rate. Investment Interest is assumed at six percent (6%). This is the estimated rate at which unspent but obligated funds will earn interest as well as any surplus tax increment funds within any given year. This rate is contingent upon rates paid on savings and upon arbitrage considerations. Subsection 2.15. Type of Tax Increment Financing District. Tax Increment Financing District No. I-I is, pursuant to Minnesota Statutes Section 273.73, Subdivision 10 a redevelopment district as defined below: (2) 70 percent of the parcels in the district are occupied by buildings, streets, utilities or other improvements and 20 percent of the buildings are structurally substandard and an additional 30 percent of the buildings are found to require substantial renovation or clearance in order to remove such existing conditions as: inadequate street layout, incompatible uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density, obsolete buildings not suitable for improvement or conversion, or other identified hazards to the health, safety and general well being of the community. Subsection 2.16. Duration of Tax Increment Financing District No. I-I. The duration of Tax Increment Financing District No. 1-1 is expected to be twenty-five (25) years from the receipt of the first tax increment. The date of receipt of the first tax increment will be July, 1988. The first tax increment was received by the City was 1989. The maximum duration of District No. I-I is 2014. (AS MODIFIED NOVEMBER 17, 2009) Pursuant to MS., Section 469.175, Subd. 1, and Section 469.176, Subd. 1, the duration of the District must be indicated within the TIF Plan. Pursuant to MS., Section 469.176, Subd. 1 b, the duration of the District will be 25 years after receipt of the first increment by the EDA or City (a total of26 years oftax increment). The date of receipt by the City of the first tax increment was 1987. Thus, it is estimated that the District, including any modifications of the TIF Plan for subsequent phases or other changes, would tenninate after 2012, or when the TIF Plan is satisfied. The EDA or City reserves the right to decertify the District prior to the legally required date. Subsection 2.17. Estimated Impact on Other Taxing Jurisdictions. The estimated impact on other taxing Jurisdictions assess construction would have occurred without the creation of Tax Increment Financing District No.1-I. If the construction is a result of tax increment financing, the impact is $0 to other entities. Notwithstanding the fact that the fiscal impact on the other taxing Jurisdictions is $0 due to the fact that the financing would not have occurred without the assistance of the City, the following estimated impact of Tax Increment Financing District No. 1-1 would be as follows if the "but for" test was not met: IMP ACT ON TAX BASE Original Future Captured District % Entitv Tax Base Assessed Value Assessed Value Assessed Value of Entity Andover 56,325,201 80,560 6,917,400 6,836,840 12.14% Anoka County 1,202,403,543 80,560 6,917,400 6,836,840 .5% LS.D. #11 595,908,940 80,560 6,917,400 6,836,840 1.15% City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-7 IMPACT ON MILL RATE Current Potential Entity Entity Mill Rate Tax Increment Andover 14.485 $99,032 Anoka County 28.738 196,477 I.S.D. #11 55.740 381,085 Other 3.058 20.907 TOTAL 102.021 $697,501 The inclusion of PIN 34 32 24 32 0004 into Tax Increment District No. 1-1 will have minimal Impact on the other taxing jurisdictions. See Subsection 2.10 above. The 2000 modifications are not the result of a pending development project. Therefore, it is difficult to accurately estimate the additional tax capacity that may be captured by District No. 1-1 as a result of the modifications. The following table illustrates the estimated fiscal and economic implications from $10,000,000 in additional estimated market value. The actual implications will vary according to the value and the number of development projects. Taxing Entity 1999/2000 Total Estimated Percent of CTC Net Tax Capacity Captured Tax to Entity Total Capacity Anoka County 166,478,361 338,500 0.20% I.S.D. No. 11 107,286,469 338,500 0.32% City of Andover 14,722,272 338,500 2.30% Taxing Entity 1999/2000 Tax Percent of Total Estimated Potential Extension Rate Captured Tax Taxes Capacity Anoka County 30.8610% 28.53% 338,500 104,464 I.S.D. No. 11 51.7920% 47.88% 338,500 175,316 City of Andover 22.7350% 21.02% 338,500 76,958 Other 2.7850% 2.57% 338,500 9,427 108.1730% 100.00% 366,166 (AS MODIFIED NOVEMBER 17, 2009) IMPACT ON TAX BASE Pay 2009 Estimated Captured Total Net Tax Capacity (CTC) Percent of CTC Tax Caoacity Upon Completion to Entity Total Anoka County 313,126,954 1,904,449 0.6082% City of Andover 28,032,781 1,904,449 6.7937% Anoka-Hennepin ISD # 11 26,040,929 1,904,449 7.3133% City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-8 IMPACT ON TAX RATES Pay 2009 Percent Potential Extension Rates of Total CTC Taxes Anoka County 0.320780 37.40% 1,904,449 6IO,909 City of Andover 0.321810 37.52% 1,904,449 6I2,87I Anoka-Hennepin ISD # I I 0.182630 21.29% 1,904,449 347,810 Other 0.032450 3.78% 1.904.449 61.799 Total 0.857670 IOO.OO% 1,633,389 The estimates listed above display the captured tax capacity as of 2009. The tax rate used for calculations is the actual Pay 2009 rate. The total net capacity for the entities listed above are based on actual Pay 2009 figures. (AS MODIFIED JUNE 7, 2011) IMPACT ON TAX BASE Pay 2011 Estimated Captured Total Net Tax Capacity (CTC) Percent of CTC Tax Capacity Ul'on Com{lletion to Entity Total Anoka County 264,429,170 1,632,578 0.6174% City of Andover 22,917,073 1,632,578 7.1239% Anoka-Hennepin ISD # 11 21,321,775 1,632,578 7.6569% IMPACT ON TAX RATES Pay 2011 Percent Potential Extension Rates of Total CTC Taxes Anoka County 0.412840 38.80% 1,632,578 673,994 City of Andover 0.384090 36.10% 1,632,578 627,057 Anoka-Hennepin ISD # 11 0.239990 22.56% 1,632,578 391,802 Other 0.027090 2.55% 1.632.578 44.227 Total 1.064010 100.00% 1,737,079 The estimates listed above display the captured tax capacity as of 2011. The tax rate used for calculations is the actual Pay 2011 rate. The total net capacity for the entities listed above are based on actual Pay 2011 figures. Subsection 2.18. Tax Increment Financing Account for Tax Increment Financing District No.1-I. The tax increments received with respect to payment of principal and interest for bonds issued for improvements made within Tax Increment Financing District No. 1-1 will be segregated by the City in a special account or accounts (the "Tax Increment Account") on its official books and records or as otherwise established by resolution of the City to be held by a trustee or trustees for the benefit of holders ofthe Bonds. City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-9 Subsection 2.19. Modification of Tax Increment Financing District No.l-l and/or Tax Increment Financing Plan. As of July 29, 1986, no modifications to Tax Increment Financing District No. I-lor the Tax Increment Financing Plan therefore have been made. (AS MODIFIED SEPTEMBER 2, 1986) Pursuant to the adoption of the modification of the Development Program for Development District No.1, Tax Increment Financing District No.1 is hereby modified to reflect an enlargement of the geographic area and increased project costs of Development District No. 1 as outlined in Section I, Subsections 1.11 and 1.5, respectively, of the Development Program and is redesignated as Tax Increment Financing District No. 1-1. (AS MODIFIED SEPTEMBER 15, 1987) Pursuant to the adoption ofthe modification of the Development Program for Development District No.1, Tax Increment Financing District No. 1-1 is hereby modified to reflect an enlargement of the geographic area of Tax Increment Financing District No.l-l and Development District No.1 as outlined in Section I, Subsection 1.11 of the Development Program. (AS MODIFIED FEBRUARY 21, 1995) Pursuant to the adoption of the modification of the Development Program for Development District No.1, Tax Increment Financing District No. 1-1 is hereby modified to reflect an enlargement of the geographic area and increased project costs within Development District No. 1 as outlined in Section I, Subsections 1.5., 1.11., and 1.12. (AS MODIFIED JUNE 20, 2000) The Development Program for Development District No. 1 and the Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 are modified to authorized increased project costs (Subsections 1.5 and 2.7), increase the maximum bonded indebtedness (Subsection 2.8) and clarify the parcels that may be acquired (Subsection 2.4). The 2000 Modifications make technical and clarifying changes in Subsections 1.1, 1.3, 1.8, 1.10, 1.12,2.9,2.16, and 2.17. These modifications do not enlarge the geographic area of the Development District or the Tax Increment Financing District. (AS MODIFIED NOVEMBER 17, 2009) Subsection 2.20. Administrative Expenses. In accordance with MS., Section 469.174, Subd. 14, administrative expenses means all expenditures of the EDA or City, other than: 1. Amounts paid for the purchase of land; 2. Amounts paid to contractors or others providing materials and services,' including architectural and engineering services, directly connected with the physical development of the real property in the project; 3. Relocation benefits paid to or services provided for persons residing or businesses located in the project; or 4. Amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued pursuant to MS., Section 469.178; or City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-10 5. Amounts used to pay other fmancial obligations to the extent those obligations were used to finance costs described in clauses (1) to (3). For districts for which the request for certification were made before August 1, 1979, or after June 30, 1982, administrative expenses also include amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development consultants. Pursuant to MS., Section 469.176, Subd. 3, tax increment may be used to pay any authorized and documented administrative expenses for the District up to but not to exceed 10 percent ofthe total estimated tax increment expenditures authorized by the TlF Plan or the total tax increments, as defined by MS., Section 469.174, Subd. 25, clause (1), from the District, whichever is less. Pursuant to MB.,-Section 469.176, Subd. 4h, tax increments may be used to pay for the County's actual administrative expenses incurred in connection with the District and are not subject to the percentage limits of M.S., Section 469.176 Subd. 3. The county may require payment ofthose expenses by February 15 of the year following the year the expenses were incurred. Pursuant to MS., Section 469. 177, Subd. 11, the County Treasurer shall deduct an amount (currently .36 percent) of any increment distributed to the EDA or City and the County Treasurer shall pay the amount deducted to the State Treasurer for deposit in the state general fund to be appropriated to the State Auditor for the cost of financial reporting of tax increment financing infonnation and the cost of examining and auditing authorities' use of tax increment fmancing. This amount may be adjusted annually by the Commissioner of Revenue. (AS MODIFIED NOVEMBER 17, 2009) Subsection 2.21. Use of Tax Increment. The EDA or City hereby detennines that it will use 100 percent of the captured net tax capacity of taxable property located in the District for the following purposes: 1. To pay the principal of and interest on bonds issued to finance a project; 2. To finance, or otherwise pay the capital and administration costs ofthe Development District No.1 pursuant to the MS., Sections 469.090 to 469.1082; 3. To pay for project costs as identified in the budget set forth in the TlF Plan; 4. To finance, or otherwise pay for other purposes as provided in MS., Section 469.176, Subd. 4' , 5. To pay principal and interest on any loans, advances or other payments made to or on behalf of the EDA or City or for the benefit of the Development District No.1 by a developer; 6. To finance or otherwise pay premiums and other costs for insurance or other security guaranteeing the payment when due of principal of and interest on bonds pursuant to the TlF Plan or pursuant to MS., Chapter 462C. MS., Sections 469.152 through 469.165, and/or MS., Sections 469.178; and 7. To accumulate or maintain a reserve securing the payment when due of the principal and interest on the tax increment bonds or bonds issued pursuant to MS., Chapter 462C, MS., Sections 469.152 through 469.165, and/or MS., Sections 469.178. These revenues shall not be used to circumvent any levy limitations applicable to the EDA or City nor for other purposes prohibited by MS., Section 469.176, Subd. 4. Tax increments generated in the District will be paid by Anoka County to the City for the Tax Increment City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-11 Fund of said District. (AS MODIFIED NOVEMBER 17, 2009) Subsection 2.22. Excess Increments. Excess increments, as defined in MS., Section 469.176, Subd. 2, shall be used only to do one or more ofthe following: 1. Prepay any outstanding bonds; 2. Discharge the pledge of tax increment for any outstanding bonds; 3. Pay into an escrow account dedicated to the payment of any outstanding bonds; or 4. Return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in proportion to their local tax rates. The EDA or City must spend or return the excess increments under paragraph (c) within nine months after the end of the year. In addition, the EDA or City may, subject to the limitations set forth herein, choose to modify the TIF Plan in order to finance additional public costs in the Development District No. 1 or the District. City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 2-12 SECTION III. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRlCTNO. 1-2 Subsection 3.1. Statement ofObiectives. See Section I, Development Program for the Development District, Subsection1.4, Statement of Objectives. (AS MODIFIED NOVEMBER 17, 2009) The City desires to continue redevelopment and development of blighted and underdeveloped property in the City. The Tax Increment Financing Plan for TIF 1-2 is being modified in order to clarify the budget and statutory duration. (AS MODIFIED JUNE 7, 2011) The City desires to continue redevelopment and development of blighted and underdeveloped property in the City. The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 is being modified to add parcels for acquisition and to clarity the budget. Subsection 3.2. Development Pro!!ram. See Section I, Development Program for the Development District, Subsections 1.2 through 1.12. Subsection 3.3. Parcels to be Included in Tax Increment Financing District No.I-2. The following parcels located in the City of Andover, County of Anoka, State of Minnesota: All ofBlocks 1,2,3, and 4, ANDOVER COMMUNITY SHOPPING CENTER, according to the plat on file in the office of the County Recorder, Anoka County, Minnesota EXCEPT Lot 1, Block 2, and also EXCEPT that part of Lot I, Block 3 described as follows: Commencing at the northeast comer of said Lot 1, Block 3; thence South, assumed bearing, along the east line thereof 196,00 feet to the point of beginning of the land to be described; thence South 254.46 feet; thence South 51 degrees 25 minutes 23 seconds West 129.99 feet; thence North 89 degrees 49 minutes 12 seconds West 166.00 feet to a point in the west line of said Lot 1; thence North 00 degrees 10 minutes 48 seconds East, along said west line, a distance of335.00 feet; thence East 266.57 feet to the point of beginning. FURTHER INFORMATION REGARDING THE IDENTIFICATION OF THE PARCELS TO BE INCLUDED IN TAX INCREMENT FINANCING DISTRICT NO. 1-2 CAN BE OBTAINED FROM THE OFFICE OF THE CLERK-TREASURER. Subsection 3.4. Parcels in Acquisition. The City may acquire and reconvey the parcels identified in Section I, Subsection 1.12 of the Development Program as originally adopted July 29,1986. As the City acquires said parcels, the Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 will be modified to reflect the acquisitions of said parcels. The following are conditions under which properties not designated to be acquired may be acquired at a future date: (1) The City may acquire property by gift, dedication, condemnation or direct purchase from willing sellers in order to achieve the objectives of the tax increment financing plan; and City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 3-1 (2) Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. (AS MODIFIED JUNE 7, 2011) In addition the City may acquire the property found in Appendix B, generally an area in the southwest portion of the City bounded by 149lh Avenue on the north, Hanson Boulevard on the east and 7th Avenue on the west. The City reserves the right to acquire any other property located within Development District No.!. Subsection 3.5. Development Activitv In the Development District for which Contracts have been Signed. The following contracts have been entered into by the City and the persons named below: [Contracts entered into by the City will be inserted in this Subsection as they are consummated.] (AS MODIFIED NOVEMBER 17, 2009) Contracts for development that have been entered into to date include: 1. Andover Limited Partnership, dated September 2, 1986. Under the contract, the developer was required to provide for the construction of 105,000 square foot shopping mall. The project is completed. Subsection 3.6. Other Specific Development Expected to Occur within the Development District. [As specified development is expected to occur, it will be inserted in this Subsection.] Subsection 3.7. Estimated Cost ofProiect. See Subsection 1.5 of the Development Program for estimated costs associated with the Development District. (AS MODIFIED NOVEMBER 17, 2009) The EDA and the City have studied the feasibility ofthe development and redevelopment of property in and around the District. To facilitate the establishment and development or redevelopment ofthe District, this TIF Plan authorizes the use of tax increment financing to pay for costs of certain eligible expenses. The estimate and clarification of public costs and uses of funds with the District is outlined in the following table. City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 3-2 USES OF FUNDS TOTAL Land/Building $7,000,000 Street Improvements $10,000,000 Administration $800.000 PROJECT COST TOTAL $17,800,000 Interest $3.000.000 PROJECT AND INTEREST COSTS TOTAL $20,800,000 The above budget represents the total costs being authorized, which includes all prior budgeted amounts, and is organized according to the Office of the State Auditor (OSA) reporting forms. It is estimated that the costs of improvements, including administrative expenses which will be paid or financed with tax increments will equal $20,800,000 total project costs as is presented in the budget above. The above budget does not include non tax increment sources of revenues which have historically been included in the financial reporting for the District. Estimated capital and administrative costs in the table above are subject to change among categories by modification of the TIF Plan without the hearings and notice required for the initial TIF Plan, so long as the total capital and administrative costs do not exceed the total listed above. (AS MODIFIED JUNE 7, 2011) USES OF FUNDS TOTAL LandlBuilding (including relocation) $7,000,000 Site Improvements $1,000,000 Public utilities $1,000,000 StreetIDlproveDlents $8,000,000 AdDlinistration $800.000 PROJECT COST TOTAL $17,800,000 Interest $3.000.000 PROJECT AND INTEREST COSTS TOTAL $20,800,000 Subsection 3.8. Estimated amount of Bonded Indebtedness. It is anticipated that $1,300,000 of bonded indebtedness will be incurred with respect to this portion of the Development District. At the present time $1,025,000 of bonded indebtedness will be incurred. (AS MODIFIED NOVEMBER 17, 2009) The City may issue bonds, as defmed in the Tax Increment Financing Act, secured in whole or in part with City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 3-3 tax increments from Tax Increment Financing District No. 1-2 in the maximum principal amount of $9,300,000. Subsection 3.9. Sources of Revenue. Public improvement costs, acquisition and other costs outlined in the Estimated Cost of Project (Subsection 3.7 above) will be financed through the annual collection oftax increments as described below. (AS MODIFIED NOVEMBER 17, 2009) The costs outlined in the Estimated Cost of Projects will be financed primarily through the annual collection of tax increments. The City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. Additional indebtedness may be required to finance other authorized activities. The total principal amount of notes to be issued, including a general obligation (GO) TIF bond, or other indebtedness related to the use of tax increment fmancing, will not exceed $9,300,000 without a modification to the TIF Plan pursuant to applicable statutory requirements. Any refunding amounts will be deemed a budgeted cost without a fonnal TIF Plan Modification. This provision does not obligate the City to incur debt. The City will issue bonds or incur other debt only upon the detennination that such action is in the best interest of the City. The City may also finance the ac- tivities to be undertaken pursuant to the TIF Plan through loans from funds of the City or to reimburse the developer on a "pay-as-you-go" basis for eligible costs paid for by a developer. The estimated sources of funds for the District are contained in the following tables. SOURCES OF FUNDS TOTAL Tax Increment $20,800,000 (AS MODIFIED JUNE 7, 2011) The costs outlined in the Uses of Funds will be financed primarily through the annual collection oftax increments. The City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. As presently proposed, the projects within the District may be financed through the combination of pay-as-you-go notes, interfund loans and bonds. Any refunding amounts will be deemed a budgeted cost without a formal TIF Plan Modification. This provision does not obligate the City to incur debt. The City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. The total estimated tax increment revenues for the District are shown in the table below: SOURCES OF FUNDS TOTAL Tax Increment $20,000,000 Interest $800,000 Total $20,800,000 City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1.2 3-4 I - Subsection 3.10. Estimated Original and Captured Assessed Values and Estimate of Tax Increment. The most recent assessed value (the original assessed value) of Tax Increment Financing District No. 1-2 is estimated to be $66,720. The estimated captured assessed value of Tax Increment Financing District No. 1-2 on January 1, 1988 is estimated to be $1,439,160. (AS MODIFIED NOVEMBER 17, 2009) Pursuant to MS., Section 469.177, Subds. 1 and 2, the County Auditor shall certifY in each year the amount by which the original value has increased or decreased as a result of: 1. Change in tax exempt status of property; 2. Reduction or enlargement of the geographic boundaries of the district; 3. Change due to adjustments, negotiated or court-ordered abatements; 4. Change in the use ofthe property and classification; 5. Change in state law governing class rates; or 6. Change in previously issued building pennits. In any year in which the current Net Tax Capacity (NTC) value ofthe District declines below the ONTC, no value will be captured and no tax increment will be payable to the EDA or City. Pursuant to MS., Section 469.174 Subd. 4 and MS., Section 469.177, Subd. 1, 2, and 4, the estimated Captured Net Tax Capacity (CTC) of the District, within Development District No.1, will annually approximate tax increment revenues as shown in the table below. The Project Tax Capacity (pTC) listed is the actual values used for taxes payable in 2009. Project Estimated Tax Capacity upon Completion (PTC) $258,368 Original Estimated Net Tax Capacity (ONTC) $4,542 Estimated Captured Tax Capacity (CTC) $253,826 Original Local Tax Rate 0.85613 Pay 2009 Estimated Annual Tax Increment (CTC x Local Tax Rate) $217,308 Percent Retained by the EDA 100% (AS MODIFIED JUNE 7, 2011) Project Estimated Tax Capacity upon Completion (PTC) $234,858 Original Estimated Net Tax Capacity (ONTC) $4,542 Estimated Captured Tax Capacity (CTC) $230,316 Original Local Tax Rate 1.06401 Pay 2011 Estimated Annual Tax Increment (CTC x Local Tax Rate) $245,059 Percent Retained by the EDA 100% City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 3-5 Subsection 3.11. Mill Rate. The mill rate is 102.021. Subsection 3.12. Tax Increment. Tax increment has been at approximately $146,825 assuming a static mill rate and a increased by zero percent (0%) compounded annually. Subsection 3.13. Capitalized Interest. Capitalized interest will cover interest payments on the Bonds prior to receipt of tax increment to fully fund the principal of and interest on the Bonds. Subsection 3.14. Investment Interest Rate. Investment interest is assumed at six percent (6%). This is the estimated rate at which unspent but obligated funds will earn interest as well as any surplus increment funds within any given year, This rate is contingent upon rates paid on savings and upon arbitrage considerations. Subsection 3.15. Tvpe of Tax Increment Financing District. Tax Increment Financing District No. 1-2 is, pursuant to Minnesota Statutes Section 273.73, Subdivision 10 a redevelopment district as defined below: (3) "Less than 70 percent of the parcels in the district are occupied by buildings, streets, utilities or other improvements, but due to unusual terrain or soil deficiencies requiring substantial filling, grading or other physical preparation for use at least 80 percent of the total acreage of such land has a fair market value upon inclusion in the redevelopment district which, when added to the estimated cost of preparing the land for development, excluding costs directly related to roads as defined in Section 150.01 and local improvements as described in Section 429.021, subd. 1, clauses I to 7,11 and 12, and Section 430.01, if any, exceeds its anticipated fair market value after completion of said preparation; provided that no parcel shall be included within a redevelopment district pursuant to this paragraph (3) unless the authority has concluded an agreement or agreements for the development of at least 50 percent of the acreage having the unusual soil or terrain deficiencies, which agreement provides recourse for the authority should the development not be completed. Subsection 3.16. Duration of Tax Increment Financing District No. 1-2. The duration of Tax Increment Financing District No. 1-2 is expected to be twenty-five (25) years from the receipt of the first tax increment. The date of receipt of the first tax increment will be July, 1988. (AS MODIFIED NOVEMBER 17, 2009) Pursuant to MS., Section 469.175, Subd. 1, and Section 469.176, Subd. 1, the duration of the District must be indicated within the TlF Plan. Pursuant to MS., Section 469.176, Subd. 1 b, the duration of the District will be 25 years after receipt of the first increment by the EDA or City (a total of26 years oftax increment). The date of receipt by the City of the first tax increment was 1989. Thus, it is estimated that the District, including any modifications of the TlF Plan for subsequent phases or other changes, would terminate after 2014, or when the TlF Plan is satisfied. The EDA or City reserves the right to decertify the District prior to the legally required date Subsection 3.17. Estimated Impact on Other Taxing Jurisdictions. The estimated impact on other taxing jurisdictions assumes construction would have occurred without the creation of Tax Increment Financing District No. 1-2. If the construction is a result of tax increment financing, the impact is $0 to other entities. Notwithstanding the fact that the fiscal impact on the other taxing Jurisdictions is $0 due to the fact that the financing would not have occurred without the assistance of the City, the following estimated impact of Tax Increment Financing District No. 1-2 would be as follows if the "but for" test was not met: City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 3-6 IMPACT ON TAX BASE Original Future Captured District % Entity Tax Base Assessed Value Assessed Value Assessed Value of Entity Andover 56,325,201 66,720 1,505,880 1,439,160 2.56% Anoka County 1,202,403,543 66,720 1,505,880 1,439,160 .12% I.S.D. #11 595,908,940 66,720 1,505,880 1,439,160 .24% IMP ACT ON MILL RATE Current Potential Entity Entity Mill Rate Tax Increment Andover 14.485 $20,846 Anoka County 28.738 41,359 I.S.D. #11 55.740 80,219 Other 3.058 4.401 TOTAL 102.021 $146,825 (AS MODIFIED NOVEMBER 17, 2009) IMPACT ON TAX BASE Pay 2009 Estimated Captured Total Net Tax Capacity (CTC) Percent of CTC Tax Capacity Upon Completion to Entity Total Anoka County 313,126,954 253,826 0.0811% City of Andover 28,032,781 253,826 0.9055% Anoka-Hennepin ISD # 11 16,094,654 253,826 1.5771% IMPACT ON TAX RATES Pay 2009 Percent Potential Extension Rates of Total CTC Taxes Anoka County 0.320780 37.47% 253,826 81,422 City of Andover 0.324840 37.94% 253,826 82,453 Anoka-Hennepin ISD # 11 0.182630 21.33% 253,826 46,356 Other 0.027880 3.26% 253.826 7.077 Total 0.856130 100.00% 217,308 The estimates listed above display the captured tax capacity as of2009. The tax rate used for calculations is the actual Pay 2009 rate. The total net capacity for the entities listed above are based on actual Pay 2009 figures. City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 3-7 (AS MODIFIED JUNE 7, 2011) IMPACT ON TAX BASE Pay 2011 Estimated Captured Total Net Tax Capacity (CTC) Percent of CTC Tax Canacity U{lon Comnletion to Entitv Total Anoka County 264,429,170 230,316 0.0871% City of Andover 22,917,073 230,316 1.0050% Anoka-Hennepin ISD # 11 21,321,775 230,316 1.0802% IMPACT ON TAX RATES Pay 2011 Percent Potential Extension Rates of Total CTC Taxes Anoka County 0.412840 38.80% 230,316 95,084 City of Andover 0.384090 36.10% 230,316 88,462 Anoka-Hennepin ISD # 11 0.239990 22.56% 230,316 55,274 Other 0.027090 2.55% 230.316 6.239 Total 1.064010 100.00% 245,059 The estimates listed above display the captured tax capacity as of 2011. The tax rate used for calculations is the actual Pay 2011 rate. The total net tax capacity for the entities listed above are based on actual Pay 2011 figures. Subsection 3.18. Tax Increment Financing Account for Tax Increment Financing District No. 1-2. The tax increment received with respect to payment of principal and interest for bonds issued for improvements made within Tax Increment Financing District No. 1-2 will be segregated by the City in a special account or accounts (the "Tax Increment Account") on its official books and records or as otherwise established by resolution of the City to be held by a trustee or trustees for the benefit of holders ofthe Bonds. Subsection 3.19. Modification of Tax Increment Financing District No. 1-2 and/or Tax Increment Financing Plan. As of September 2, 1986, no modifications to Tax Increment Financing District No. 1-2 or the Tax Increment Financing Plan therefore have been made. (AS MODIFIED FEBRUARY 21, 1995) Pursuant to the adoption ofthe modification of the Development Program for Development District No.1, Tax Increment Financing District No. 1-2 is hereby modified to reflect an enlargement of the geographic area and increased project costs within Development District No.1 as outlined in Section I, Subsections 1.5., 1.11., and 1.12. (AS MODIFIED NOVEMBER 17, 2009) Subsection 3.20. Administrative Expenses. In accordance with MS., Section 469.174, Subd. 14, administrative expenses means all expenditures of the EDA or City, other than: City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 3-8 1. Amounts paid for the purchase of land; 2. Amounts paid to contractors or others providing materials and services, including architectural and engineering services, directly connected with the physical development of the real property in the project; 3. Relocation benefits paid to or services provided for persons residing or businesses located in the project; or 4. Amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued pursuant to MS., Section 469.178; or 5. Amounts used to pay other fmancial obligations to the extent those obligations were used to fmance costs described in clauses (1) to (3). For districts for which the request for certification were made before August 1, 1979, or after June 30, 1982, administrative expenses also include amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development consultants. Pursuant to MS., Section 469.176, Subd. 3, tax increment may be used to pay any authorized and documented administrative expenses for the District up to but not to exceed 10 percent of the total estimated tax increment expenditures authorized by the TIF Plan or the total tax increments, as defined by MS., Section 469.174, Subd. 25, clause (1), from the District, whichever is less. Pursuant to MS., Section 469.176, Subd. 4h, tax increments may be used to pay for the County's actual administrative expenses incurred in connection with the District and are not subject to the percentage limits of M.S., Section 469.176 Subd.3. The county may require payment of those expenses by February 15 of the year following the year the expenses were incurred. Pursuant to MS., Section 469. 177, Subd. 11, the County Treasurer shall deduct an amount (currently .36 percent) of any increment distributed to the EDA or City and the County Treasurer shall pay the amount deducted to the State Treasurer for deposit in the state general fund to be appropriated to the State Auditor for the cost of financial reporting of tax increment financing infonnation and the cost of examining and auditing authorities' use of tax increment financing. This amount may be adjusted annually by the Commissioner of Revenue. (AS MODIFIED NOVEMBER 17, 2009) Subsection 3.21. Use of Tax Increment. The EDA or City hereby detennines that it will use 100 percent of the captured net tax capacity of taxable property located in the District for the following purposes: 1. To pay the principal of and interest on bonds issued to finance a project; 2. To finance, or otherwise pay the capital and administration costs of the Development District No.1 pursuant to the MS., Sections 469.090 to 469.1082; 3. To pay for project costs as identified in the budget set forth in the TIF Plan; 4. To finance, or otherwise pay for other purposes as provided inMS., Section 469.176, Subd. 4' , 5. To pay principal and interest on any loans, advances or other payments made to or on behalf of the EDA or City or for the benefit of the Development District No.1 by a developer; 6. To finance or otherwise pay premiums and other costs for insurance or other security guaranteeing the payment when due of principal of and interest on bonds pursuant to the TIF Plan or pursuant to MS., Chapter 462C. MS., Sections 469.152 through 469.165, and/or MS., Sections 469.178; and City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 3-9 7. To accumulate or maintain a reserve securing the payment when due of the principal and interest on the tax increment bonds or bonds issued pursuant to MS., Chapter 462C, MS., Sections 469.152 through 469.165, and/or MS., Sections 469.178. These revenues shall not be used to circumvent any levy limitations applicable to the EDA or City nor for other purposes prohibited by MS., Section 469.176, Subd. 4. Tax increments generated in the District will be paid by Anoka County to the City for the Tax Increment Fund of said District. (AS MODIFIED NOVEMBER 17, 2009) Subsection 3.22. Excess Increments. Excess increments, as defined in MS., Section 469.176, Subd. 2, shall be used only to do one or more ofthe following: 1. Prepay any outstanding bonds; 2. Discharge the pledge of tax increment for any outstanding bonds; 3. Pay into an escrow account dedicated to the payment of any outstanding bonds; or 4. Return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in proportion to their local tax rates. The EDA or City must spend or return the excess increments under paragraph (c) within nine months after the end of the year. In addition, the EDA or City may, subject to the limitations set forth herein, choose to modify the TIF Plan in order to finance additional public costs in the Development District No. 1 or the District. City of Andover Tax Increment Financing Plan for Tax Increment Financing District No. 1-2 3-10 APPENDIX A BOUNDARY MAPS OF DEVELOPMENT DISTRICT NO. I AND TAX INCREMENT FINANCING DISTRICT NOS. 1-1 AND 1-2 APPENDIX A-I C21 C I T Y 0 L ....Tax Increment Financing District 1-1 r\NDOVE~ Project Name: Andover Station :[/ \ ".. 'Y... ).l'~sJ":o~ / . -;=r 00 . , ,#9' \.::..('y.c I I I II j I 11'1\ 1''-.:: rr-11 '::,:::::~I I I k::.:,;.~:.:.~~). '(.,..i' '..::'~..iJ\.'..'..."'",- 1) I I I~ \'.. ~ ".o'~.. ---......,. 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PARCELS FOR h ACQUISITION - BO~ \~rn ," dic:b D ANDOVER DEVELOPMENT DISTRICT 1 , D BOUNDARY OF PARCELS FOR ACQUISITION w-\r. s Regular Andover Planning and Zoning Commission Meeting Minutes - May 24, 2011 Page 2 REVIEW PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 AND THE PROPOSED ADOPTION OF THE MODIFICATION TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT DISTRICT NOS. 1-1 AND 1-2, BOTH REDEVELOPMENT DISTRICTS. Mr. Dickinson, noted as the Economic Development Authority (EDA) moves towards the completion oftax increment districts that have facilitated the redevelopment of property near the closed landfill site building community market value and removing blight, the EDA is now looking at additional opportunities not originally planned for and continue to build value and eliminate blight within the established development district. Staff reviewed the location of the development district and TIF districts 1-1 and 1-2. Mr. Dickinson noted that TIF District 1-1 expires in 2012, while TIF District 1-2 expires in 2014. The City needs to consider what else needs to be accomplished in the community. The EDA has interest in acquiring blighted housing west of Crosstown Boulevard and east of Crosstown Drive and seek other blighted housing within a designated area. Mr Dickinson showed a map depicting that general area of the City and developrnent district. Mr. Dickinson reviewed the tax increment district information further with the Commission. Chairperson Daninger clarified what action was required from the Planning Commission this evening. Mr. Dickinson stated staff was seeking review by the Planning Commission if the modifications are consistent with the City's Comprehensive Plan. Commissioner Olsen questioned if the TIF district timelines would be extended through the proposed modifications. Mr. Dickinson stated the tirnelines would remain the same and the district would not be extended beyond the 25 year framework. He noted both districts were debt free with positive increment available for redevelopment activities. Commissioner Olsen inquired if the City would be using eminent domain to acquire blighted housing. Mr. Dickinson did not feel this would be necessary as the City would approach willing sellers, but Mr. Dickinson did qualify that it still is a tool available to the City. Commissioner Holthus felt different portions of the housing stock within the City would align better with the Comprehensive Plan than others. Mr. Bednarz stated the proposed area for potential acquisition for blighted housing would be the area up for review against the goals and objectives of the Comprehensive Plan. Commissioner Holthus asked if any commercial businesses would be proposed for redevelopment in this area. Mr. Dickinson indicated acquisition of commercial property was not being proposed at this time. Regular Andover Planning and Zoning Commission Meeting Minutes - May 24, 2011 Page 3 Commissioner Kirchoff questioned if any properties would be rezoned through acquisition. Mr. Dickinson stated the City would acquire the parcels and then likely work with a developer to create a mixed use development. The City would have to meet basic developmental criteria through the Met Council. Any changes to the Comprehensive Plan would be reviewed by the Planning Commission. Chairperson Daninger inquired how the new district would change the current boundaries of TIP districts 1-1 and 1-2. Mr. Dickinson stated no new district is being created, the boundaries would remain intact but dollars created by development within the current districts could be expended throughout the proposed acquisition area. Chairperson Daninger questioned who developed the potential acquisition area boundary. Mr. Dickinson explained this was reviewed by the EDA and recommended by staff. Commissioner Olsen questioned if the City would need to bond for proposed housing acquisitions over the next several years. Mr. Dickinson stated the City could bond, but did not feel this would be necessary given the positive cash flow in the TIP districts and the limited time frame. Commissioner Holthus explained one ofthe main goals within the Comprehensive Plan was to maintain and enhance the quality of life to Andover residents. She felt the proposed modifications met this requirement and aligned with the five year housing plan. She further reviewed the goals offering support for the proposed modifications to the TIP plan. Commissioner Holthus asked what advantage the City would have if using a developer to create a housing proposal from the acquired blighted sites. Mr. Dickinson stated the limited timeframe available to the City may not allow this to happen. However, if this did occur, the City could choose to provide a subsidy for the development and assist with City utilities and infrastructure. Motion by Kirchoff, seconded by Holthus, to recommend approval, finding the proposed modifications to be consistent with the Comprehensive Plan. Motion carried on a 4-ayes, O-nays, 3-absent (Cleveland, Gudmundson, Walton) vote. Mr. Bednarz stated that this item would be before the Council as a public hearing at the June 7, 2011 City Council meeting. I I (j) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . W W.CI.ANDOVER,MN.US TO: Mayor and Councilmernbers CC: Jim Dickinson, City Administrator FROM: Courtney Bednarz, City Plannel SUBJECT: Consider changes to City Code to comply with variance legislation enacted by the State of Minnesota - Planning DATE: June 7, 2011 INTRODUCTION This item addresses the changes to the City Code that are needed to comply with recent changes in state law regarding variances. DISCUSSION The recent changes to state law are attached. City Code 12-14-7 Variances will need to be amended to reflect these changes. Additionally, there are a number of references to variances throughout the City Code that need to be adjusted accordingly. An ordinance amendment is attached to show the areas of the City Code that are affected. The proposed changes insert the new language to comply with state statute. Planning Commission Recommendation The Planning Commission reviewed the proposed changes on May 24, 2011. The Commission recommended approval of the proposed ordinance amendment, including the modifications suggested by the City Attorney. The minutes from the meeting are attached. ACTION REOUESTED The Council is asked to review the proposed changes. If the Council approves an ordinance amendment, please also approve the attached ordinance summary for publication in the Anoka County Union newspaper. Attachments Final Engrossment Draft Ordinance Amendment Ordinance Summary Planning Commission Minutes Jii: Chapter 19 - Revisor of Statutes Page 1 Minnesota Session Laws Sea Key: (1) Inngu3ge to be deleted (2) new lanQuaQe 2011, Re~lar Session This document represents the act as presented to the governor. The version passed by the legislature is the final engrossment. Itdoes not represent the official 2011 session law, which will be available here summer 2011. CHAPTER 19--H.F.No. 52 An act relating to local government; providing for variances from city, county, and town zoning controls and ordinances;amending Minnesota Statutes 2010, sections 394.27, subdivision 7; 462.357, subdivision 6. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1. Minnesota Statutes 2010, section 394.27, subdivision 7, is amended to read: Subd. 7. Variances; hardship llractical difficulties. The board of adjustment shall have the exclusive power to order the issuance of variances from the tenns requirements of any official control including restrictions placed on nonconformities. Variances shall only be permitted when they are in harmony with the general purposes and intent of the official control in cases when there are practical difficulties or particular hardship in the ',yay of carrying out the strict letter of any official control, and when the terms of the 'fariance variances are consistent with the cornprehensive plan. "Hardship" as used in connection vfith the granting of a variance means the property in question cannot be put to a reasonable use if used under the conditions allowed by the official controls; the plight of the landowner is due to circumstances unique to the property not created by the landovo'ller; and the ';ariance, if granted, will not alter the essential cnaraeter oithe locality. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties." as used in connection with the granting of a variance. means that the property owner proposes to use the property in a reasonable manner not perrnitted by an official control: the plight of the landowner is due to circumstances unique to the property not created by the landowner: and the variance. if granted. will not alter the essential character of the locality. Economic considerations alone shall do not constitute a hardship if a reasonable use for the property exists under the terms of the ordinance practical difficulties. Practical difficulties include. but are not limited to. inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth sheltered construction as defined in section 216C.06, subdivision 14, when in harmony with the official controls. No variance may be granted that would allow any use that is prohibited not allowed in the zoning district in which the subject property is located. The board of adjustrnent may irnpose conditions in the granting of variances ro. A condition must be directly related to and rnust bear a rough proportionality to the impact created by the variance insure compliance and to protect adjacent properties and the public interest. The board of adjustment may consider the inability to use solar energy systems a "hardship" in the granting of'fariances. :z. https://www.revisor.mn.gov/laws/?id=19&year=2011&type=0 5/19/: Chapter 19 - Revisor of Statutes Page: EFFECTIVE DATE. This section is effective the day following final enactment. Sec. 2. Minnesota Statutes 2010, section 462.357, subdivision 6, is amended to read: Subd. 6. Appeals and adjustments. Appeals to the board of appeals and adjustments may be taken by any affected person upon compliance with any reasonable conditions imposed by the zoning ordinance. The board of appeals and adjustments has the following powers with respect to the zoning ordinance: (1) To hear and decide appeals where it is alleged that there is an error in any order, requirement, decision, or determination made by an administrative officer in the enforcement of the zoning ordinance. (2) To hear requests for variances from the literal provisions of the ordinance in instances 'shere their strict enforcement 'sould cause undue hardship because of circumstances uniqtle to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping 'sith the spirit and intent of the ordinance. "Undue hardship" as used in connection with the granting ofa 'Iariance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, requirements of the zoning ordinance including restrictions placed on nonconformities. Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance and when the variances are consistent with the comprehensive plan. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complving with the zoning ordinance. "Practical difficulties." as used in connection with the granting of a variance. means that the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; the plight of the landowner is due to circumstances unique to the property not created by the landowner,;, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall do not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Undue hardship also includes practical difficulties. Practical difficulties include, but is- are not limited to, inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth sheltered construction as defined in section 216C.06, subdivision 14, when in harrnony with the ordinance. The board of appeals and adjustments or the governing body as the case may be, may not permit as a variance any use that is not permitted allowed under the zoning ordinance for property in the zone where the affected person's land is located. The board or governing body as the case may be, may permit as a variance the temporary use of a one family dwelling as a two family dwelling. The board or governing body as the case may be may impose conditions in the granting of variances to insure compliance and to protect adjacent proflcrties.. A condition must be directly related to and must bear a rough -proportionality to the irnpact created by the variance. EFFECTIVE DATE. This section is effective the day following final enactment. Presented to the governor May 2, 2011 Signed by the governor May 5, 2011, 3:08 p.m. .3 https://www.revisor.mn.gov/laws/?id=19&year=2011&type=0 5/19, CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. - THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 9: BUILDING REGULATIONS CHAPTER 2: WATER-FED HEAT EXTRACTORS AND AIR CONDITIONING EQUIPMENT 9-2-6: VARIANCES: Variances to this chapter rnay be granted, proT{ided the applicant can show a I hardship in complying. Ecoflomic eOflsideratisR shall Rot be considered a hardship. in accordance with the procedures and requirements set forth in City Code 12-14-7. CITY CODE TITLE 11: SUBDIVISION REGULATIONS CHAPTER 1: GENERAL SUBDIVISION PROVISIONS 11-1-8: VARIANCES: A. Hardship: The Council may grant a variance from the requirements oftrus title as to specific tracts ofland where it is shown that by reason oftopography or other physical conditions strict compliance viith these requirements could cause an eKceptional and undue hardship to the enjoyment of a substantial property right; provided, that a T/ariance may be granted only if the yariance does not adversely affect the adjacent property owners and Comprehensive Deyelopment Plan or the spirit and intent of this title. Variances may be granted with approval of a preliminary plat under the variance review criteria of City Code 12-14-7. B. Procedure: Written application for a variance shaIl ee filed vAth the Clerk, and shall state fully all facts relied upon by the applieant. The applieation shall be supplemented '.vith maps, plans or other data that may aid in an analysis of the matter. The applieation shall be refcrred to the Planning Commission for its reeommendation and report to the Coooeil. (l.mended 9/18/07, Ord. 355) C. Couneil Action: No varia nee shall be granted by the Couneil unless it shall haTle received the affirmatiye vot-o of a rnajority of the full Couneil. (.^.mended On!. 10, 2 15 1972) CITY CODE TITLE 12: ZONING REGULATIONS CHAPTER 2: RULES AND DEFINITIONS 12-2-2: DEFINITIONS: UNDUE HARDSHIPS: The property in question eannot be put to a reasonable use if used under conditions allowed by the official eontrols, the plight Elf the land is due to eiremnstanees unique to the property not ereated by the landowner, and the yarianee, if gmnted, 'Nil! not alter the essential character of the locality. 4 PRACTICAL DIFFICULTIES: as used in connection with the granting of a variance. means that the property owner proposes to use the pro?ertv in a reasonable manner not permitted bv the zoning ordinance: the plight of the landowner is due to circumstances unique to the property not created by the landowner: and the variance. if granted. will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include. but are not limited to. inadequate access to direct sunlight for solar energy systems. 12-14-7: VARIANCES: A. Variances Authorized: 'Nhere there are practical difficulties or unnecessary hardships in the viay of CarryiRg out the strict letter of the provisions of this titlc, an appeal may be made aRd a variaRce granted. .^. yariance requires a hardship on the part of the applicaRt aRd the burden of proviRg the hardship shall fall UpOR the applicant. "Hardship" as used in connection with the graRi:ing of a variaRce means the propcrty in qucstion cannot be put to a reasonable use if used under the conditions aHo'Nod by the official controls; thc plight of the lando',viler is due to circumstaRces unique t{) too property not created by the landovmer; and the ','ariance, if granted, ,'fill not alter the essential character of the locality. Economic considerations alone shall not constitute a hardship if a reasoooble use for the property exists 1:Illder the terms of the ordinance. (.^.mendea Ora. 8, 10 21 1970, Ord. 311, 10 1 2005) The City Council shall have the exclusive power to order the issuance of variances from the requirements of any official control including restrictions placed on nonconformities. B. Review Criteria: 1. Variances shall only be permitted when they are in harmonv with the general purposes and intent of the official control and when the variances are consistent with the comprehensive plan. 2. Variances rnay be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. 3. Variances shall be granted for earth sheltered construction as defined in section 216C.06. subdivision 14. when in harmony with the official controls. 4. No variance may be granted that would allow anv use that is not allowed in the zoning district in which the subiect property is located. 5. The Citv Council may impose conditions in the granting of variances. A condition must be directly related to and must bear a rough proportionality to the impact created by the variance I BC. Procedure: The procedure for granting variances is as follows: 1. Request For Variance; Fee: A person desiring a variance shall fill out and submit to the Community Development Director a request for variance application form together with a fee as set forth by ordinance1.l. public hearing shall be held by too Planning Commission as pro'/ided in City Code 12 11 8. (.-\mended Ord. 312, 3 6 07) 5 2. Planning Commission Review: A public hearing shall be held bv the Planning Commission as provided in City Code 12-14-8. The Planning Commission shall make a recommendation to the City Council based upon the review criteria provided in this section. ;?,J.. City Council Action: The City Council may grant the variance if it finds the request complies with the review criteria provided in this section. request if it will be in keeping with the spirit and intent of this title and if it finds that strict enforcemeHt of this title v;ill cause undue hardships because of circumstances unique to the indi'lidual property Uftder considcration. Economic considcrations shall not constitute an undue hardship if reasonable use of the property exists undcr the terms of this title. I 31.. Appeals: The petitioner, if appealing an interpretation of this title by an employee of the city which would require him/her to obtain a variance, shall have the fee refunded ifhis/her appeal is upheld by the City Council. I 4~. Emergency Variance Requests: The City Council may waive Planning and Zoning Commission review and take immediate action on emergency variance requests that affect the immediate health and welfare of the citizens of Andover or if time constraints present severe hardship to the applicant. The applicant is required to show the immediacy of the issue and the potential health or welfare threat. The City Council shall determine ifthe request warrants immediate review. I ~Q. Time Limit On Implernenting Variance: If the City Council determines that no significant progress has been made in the first twelve (12) months after the approval ofthe variance, the variance will be null and void. (Amended Ord. 8, 10-21-1970) 1 See subsection 1-7-3H of this code. CITY CODE TITLE 13: PLANNING AND DEVELOPMENT CHAPTER I: SPLITTING LOTS, PARCELS OR TRACTS OF LAND 13-1-7: VARIANCES: The City Council shall ha';e the power to vary or modify the application of any provisions in this chapter upon its detcrmination in its absolute legislative discretion that such yariance or modification is consistent with the letter and intent ofthe Comprehensiye Plan or proposed amendment upon v;hich this chaptcr is based, and ';/ith the health, saf-cty, and general welfare oEthe eity. Upon reechring any applieation f-or such varianee er modification (sach application shall include the information contained in Section 13 I 1 of this chapter), thc Community De';clopmcnt Director shall ref-cr such ap19lieatioll to the Planning and Zoning Cmmllission with respect to the effect of the '/ariance or modification upon the Comprehensiye Plan or proposed amclldmcnt. Such roper! shall bc rctamcd by the Planning and Zonillg Commission to the City Counoil '.vithin sixty (60) days for City Council action. (.^.rnended Ord. 10, 8 16 1977; amd. 2003 Code) Variances may be granted with the approval of a lot split based upon the variance review criteria of City Code 12-14-7. Variances requested as a part of any other subdivision under Title 13 shall be made in accordance with the procedures and requirements set forth in Citv Code 12-14-7. 13-1-9: APPLICATION AND TERM OF PROVISIONS; CONFLICTS: 6 A. This chapter shall apply to and govern the entire city during the period for which it is in effect. This chapter, during its effective period, shall replace and supersede provisions in all other ordinances and regulations applicable to the city which are in conflict or inconsistent with the provisions herein. All ordinances and provisions therein which are not in conflict with the terms and conditions of this chapter shall continue in full force and effect. I B. Variance provisions and requirements thereto under Section 11 1 9 of this code do oot apply to this ehapter. (lunended Ord. 10, 8 16 1977) CHAPTER 2: AGRICULTURAL PRESERVATION 13-2-5: VARIANCES: /\.. Variances /.1:ltoorized: Where there arc practical diffieultics or ur.necessary hardships in the 'Nay of carrying out the strict letter o[the provisions of this chapter, an appeal may be made and a yarianee granted. The hardships or difficulties must haye to do \vith the characteristics o[the land and not the property o',vner. (l.mended Ord. 57, 22 1982) Variances to this chapter may be granted as provided in the variance application process of City Code 12-14-7. B. Procedure: The procedure for granting variances is as follows: I. Request For Yariance; Fcc: /\. person desiring a yariance shall fill out and submit to the City Clerk a 1, request f-or ',aDance form, together with a fee as set forth by ordinance . /.11 other requests shall also 1, have a fee as set forth by ordinance. (:\mended Ord. 57, 22 1982; amd. 2003 Code) 2. Planning :\nd Zoning Commission Report To City Couneil: a. The application shall be referred to the Planning and Zoning Commission who shall submit a report to the City Council. B. The petitioner shall appear before the Planning and Zoniag Commission in order to ans\'rer questions. 3. City Council/.ction: The City Council may grant the variance if it finds that a hardship has been created by the shape or condition ofthe parcel in question, granting the ',ariance is necessary to the reasonable use of the land and granting the ',Miance viill oot adversely aff-cet the existing or potential use of adjacent land. 1. Appeals: The petitioner, if appealing an interpretation of this chapter by an employee of the city, shall not be subject to the required fce. (Amended Ord. 57, 22 1982) CHAPTER 4: SHORELAND MANAGEMENT H:'~'U)SHIP: A situation where property in question caRHElt be put to a reasonable l:lse l:lnder the conditions allowed by the official controls; the plight of the landElwfler is due to circum~tances unique to his property, not created by the laRdowner; and the variance, if granted, will not alter the essential character of the 7 I loeality. EeoRomie eORsidera-tioRs aloRe shall Flat eElRstitut-e a hardship if a reasoRable use for the property exists uRder terms ofthe offieial eontrols. PRACTICAL DIFFICULTIES: as used in connection with the granting of a variance. means that the propertv owner proposes to use the property in a reasonable manner not perrnitted by the zoning ordinance; the plight of the landowner is due to circumstances unique to the property not created by the landowner: and the variance. if granted. will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include. but are not limited to. inadequate access to direct sunlight for solar energy systerns. CHAPTER 5: BLUFFLAND AND RIVERLAND DEVELOPMENT 13-5-4: DEFINITIONS R^.RDSHIP: i\S used in eonneetion with a varianee under this ehapter, the property in question eannot . be put to a reasonable use under the eonditions allo'Ned by this ehapter. Eeonornic eORsiderations mORe shall not eonstitute a hardship if any reasonable use for the property exists under the terms of this ehapter. PRACTICAL DIFFICULTIES: as used in conneetion with the granting of a variance. means that the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinanee: the plight of the landowner is due to circumstances unique to the propertv not created by the landowner: and the variance. if granted. will not alter the essential character of the locality. Economic considerations alone do not constitute practieal difficulties. Practieal difficulties include. but are not limited to. inadequate access to direct sunlight for solar energy systerns. VARIANCE: Any rnodification or variation of offieial controls where it is determined that by reason of I exceptional eircumstances, the strict enforcernent ofthe official controls would cause unReeessary hardship. practical difficulties. 13-5-9: VARIANCES: The granting of a varianee requires the presenee ofthe following eonditions: Variances to this chapter may be granted as provided in the variance application process of City Code 12-14-7. 1.. The striet enforeemen:t ofthe land use eontrols 'sill result in unneeessary hardship. B. Granting of the '/ariance is not contrary to the pUfJ90se and intent of the zoning provisions herein established by these standards and eriteria, and is consistent v/ith the ManagemeRt Plan for the Rum River. C. There are exceptional eircumstances unique to the sHbject property that w-cre not created by the lando'.vners. (Ord. 223, 8 19 1997) D. Granting of too varianee will not allow any use whieh is neither a permitted nor a conditional use in the Rum Ri'ler land use distriet. 8 I E. Granting of the varia:nce v,ill not alter the esseatial eharacoter of the locality as established by the Management Pla:n f-or the Rum River. (OrEl. 223, 8 19 1997; arnd. 2003 Code) CHAPTER 6: BUFFER STRIPS AND STANDARDS FOR PROTECTION OF WETLANDS AND STORM WATER PONDS 13-6-7: VARIANCES: A. Request For Variance: Requests for variances shall be made in accordance with the procedures and I requirements set forth in Section 11 1 9 12-14-70fthis code. B. Sta:ndards For Granting Variance: Variances may only be granted when the standards and criteria set ferth in Section 11 1 9 of this code haYle beeR met. Variances shall not be granted which would circll-fir/ent the intent and purposes ohms chapter. (Ord. 111, 7 16 1996) CITY CODE TITLE 14: FLOOD CONTROL CHAPTER 1: FLOOD CONTROL REGULATIONS 14-1-4: DEFINITIONS: VARIANCE: A modification of a specific permitted development standard required in an official control, including this chapter, to allow an alternative development standard not stated as acceptable in the official control, but only as applied to a particular property for the prn-pose of alleyiatifig a hardship, pracotical difficulty or unique circumstances as defined and elaborated upon in the I city's respectivc Jllanning and zoning enabling legislation. in accordance with the procedures and requirements set forth in City Code 12-14-7. 14-1-13: ADMINISTRATION AND ENFORCEMENT OFFICIALS: B. Board Of Adjustment: 1. Board Established: A Board of Adjustment is hereby established. 2. Rules: The Board of Adjustment shall adopt rules for the conduct of business and may exercise all of the powers conferred on such boards by state law. 3. Appeals: The Board shall hear and decide appeals where it is alleged there is error in any order, requirement, decision, or determination made by an administrative official in the enforcement or administration of this chapter. 4. Variances: a. The Board may authorize, upon appeal in specific cases, such variance from the terms of this chapter I as v,ill not be contrary to the public interest and only for those circumstances sueh as hardship, pracoticul difficulties or eireumstunees illlique to the property illlder consideration, as provided for in the respective enabling legislation for planning and zoning for cities or counties as appropriate. In the 9 granting of such variance, the Board of Adjustment shall clearly identity in writing the specific conditions that existed consistent with the criteria specified in the respective enabling legislation that justified the granting of the variance. No variance shall have the effect of allowing in any district uses prohibited in that district, permit a lower degree of flood protection than the regulatory flood protection elevation for the particular area, or permit standards lower than those required by state law. b. The Zoning Administrator shall notity the applicant for a variance that: 1) The issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance up to amounts as high as twenty five dollars ($25.00) for one hundred dollars ($100.00) of insurance coverage; and 2) such construction below the 100-year or regional flood level increases risks to life and property. Such notification shall be maintained with a record of all variances actions. The city shall maintain a record of all variance actions, including justification for their issuance, and report such variances issued in its annual or biennial report submitted to the Administrator of the National Flood Insurance Program. (Ord. 107,2-21-1995) 5. Hearings: Upon filing with the Board of Adjustment of an appeal from a decision of the Zoning Administrator, or an application for a variance, the Board shall fix a reasonable time for a hearing and give due notice to the parties in interest. The Board shall subrnit by mail to the Commissioner of Natural Resources of the state a copy of the application for proposed variances sufficiently in advance so that the Commissioner will receive at least ten (10) days' notice of the hearing. 6. Decisions: The Board shall arrive at a decision on such appeal or variance within sixty (60) days. In passing upon an appeal, the Board may, so long as such action is in conformity with the provisions of this chapter, reverse or affirm, wholly or in part, or modity the order, requirement, decision or determination ofthe Zoning Administrator or other public official. It shall make its decision in writing setting forth the findings of fact and the reasons for its decisions. In granting a variance, the board may prescribe appropriate conditions and safeguards such as those specified in Subsection 14-1-14C5 of this chapter, which are in conformity with the purposes of this chapter. Violations of such conditions and safeguards, when made a part of the terms under which the variance is granted, shall be deemed a violation of this chapter punishable under Section 14-1-17. A copy of all decisions granting variances shall be forwarded by mail to the Commissioner of Natural Resources of the state within ten (10) days of such action. 7. Appeals From Decisions: Appeals from any decision of the Board may be made and as specified in the city's official controls1 and Minnesota statutes. (Ord. 107,2 -21-1995; amd. 2003 Code) 10 CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO. SUMMARY AN ORDINANCE AMENDMENT TO THE ANDOVER CITY CODE STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance amendment is adopted pursuant to the authorization and policies contained in Minnesota Statute 462. Policy The purpose of these regulations is to protect the public health, safety and welfare and to amend the City Code to comply with changes in state law concerning variances. GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions of this ordinance shall apply to the City of Andover. Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the rninimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this _ th day of ,2011. ATTEST: CITY OF ANDOVER Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor 11 Regular Andover Planning and Zoning Commission Meeting Minutes - May 24, 2011 Page 4 PUBLIC HEARING: CONSIDER CHANGES TO CITY CODE TO COMPLY WITH VARIANCE LEGISLATION ENACTED BY THE STATE OF MINNESOTA. Mr. Bednarz noted the purpose ofthis item is to hold a public hearing and take input on the changes to the City Code that are needed to comply with recent changes in State law regarding variances. Mr. Bednarz reviewed the proposed code changes with the Commission. Commissioner Kirchoff questioned if the variance references in different sections of the code were being refined to reference one set of criteria for variances. Mr. Bednarz stated this was the case. Commissioner Olsen agreed with the proposed amendments but asked if the language regarding prohibited uses should remain as is. Mr. Bednarz stated variances have not been allowed in the past for uses not permitted in a zoning district. Instead the City would have to amend City Code. Commissioner Olsen indicated it would be interesting to see how the proposed changes would affect the number of variances requested from the public. Chairperson Daninger clarified that an econornic hardship was still not a reason to grant a variance within the proposed language. Mr. Bednarz stated this was the case. Chairperson Daninger asked for clarification of the proposed changes concerning lot splits. Mr. Bednarz stated the proposed changes would continue to allow variances to be approved as part of a lot split application without a separate variance application as has been done in the past. He added that adrninistrative lot splits that do not require a public hearing would be required to submit a variance application and go through that public hearing process. Chairperson Daninger asked if the City had a choice with these new standards. Mr. Bednarz indicated the City would be best served by aligning City Code with State regulations. Commissioner Olsen asked if the City could be more restrictive than the regulations passed along by the State. Mr. Bednarz explained the City could use the review criteria #1 to determine if a request is out of character with the intent of the applicable requirement. Chairperson Daninger commented the City rnay have to review the City Code in the future after several variance requests had run through the new process. Motion by Olsen, seconded by Kirchoff, to open the public hearing at 8:01 p.m. Motion carried on a 4-ayes, a-nays, 3-absent (Cleveland, Gudmundson, Walton) vote. 1'1 Regular Andover Planning and Zoning Commission Meeting Minutes - May 24, 2011 Page 5 Motion by Olsen, seconded by Holthus, to close the public hearing at 8:01 p.m. Motion carried on a 4-ayes, a-nays, 3-absent (Cleveland, Gudrnundson, Walton) vote. Commissioner Olsen stated he was in favor of the Code amendments presented this evening. He felt the Council and Planning Commission would have to complete subjective analysis to approve future variances. Motion by Holthus, seconded by Kirchoff, to recommend to the City Council the presented and proposed amendments to City Code regarding variance legislation. Motion carried on a 4-ayes, a-nays, 3-absent (Cleveland, Gudrnundson, Walton) vote. Mr. Bednarz stated that this item would be before the Council at the June 7, 2011 City Council meeting. WORK SESSION: DISCUSS STATUS OF PLANNING AND DEVELOPMENT. Mr. Bednarz noted one of the topics discussed at the joint workshop with the City Council was how to engage the Planning Commission in an open ended discussion beyond application and ordinance amendments to longer term planning for the City. Chairperson Daninger explained the Council was seeking comments from the Commission on the future vision for the City of Andover. He suggested the Commission propose ideas or issues that were of interest. Commissioner Olsen suggested the Commission address the need for a more diversified tax base to support the City. He noted that only 2% of the city is zoned for commercial development and stated the Commission and Council could discuss what would be the proper percentage of commercial property in the City. Commissioner Olsen indicated he would like to see the permitted conditional and prohibited use chart within the City's ordinances streamlined so that it is not misleading. Chairperson Daninger suggested the City review transportation and how it affects the City. This was always a concern to residents and felt it was a good point of discussion. Commissioner Holthus stated she would like to see the City continue to pursue Open Space. This greatly irnproved the quality of life for the residents in Andover. In addition, the larger parks in the City should offer more amenities. She added that she would like to see improved public transportation. The bike trails in the City could tie into the County/regional trains and create more loop trails. She stated increased commercial development would greatly benefit the City and its residents. /,3 S'\ND6VE~ @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss/Consider Resolution Supporting the Concept of Cooperation and Collaboration to Promoting Greater Efficiency in the Use of Public Resources DATE: June 7,2011 INTRODUCTION "hmovation", "redesign", "process improvement" and "collaboration" are words that are often heard in addressing the current economic condition. For local units of government units to respond, local officials are seemingly faced with fewer and fewer options for quality service delivery along with decreasing fiscal capacity. DISCUSSION In response, City, County & School officials from Anoka County have been seeking a way for better relations for improved collaboration and service delivery throughout Anoka County. For over a year these local officials have been involved in a collaborative effort with their peers frorn other local units of government in Anoka County. This collaboration project was discussed at the Anoka County Local Government 'Officials Meeting in January and March 201 I. One of the outcornes from the March meeting was to have each unit of government adopt a resolution supporting the progress and directing staff to continue to work on the project. Three city administrators, along with county staff, volunteered to help write draft resolutions for the local units of government to consider for approval. On My 24th the Anoka County Board of Commissioners, in an effort taking a leadership role did adopt a resolution of support and is encouraging all Anoka County local units of government to consider doing the'same. Attached is a draft resolution for the City of Andover City Council to consider. ACTION REQUESTED Receive . a brief presentation from City Administration, discuss and consider adopting the attached resolution. CITY OF ANDOVER ANOKA COUNTY, MINNESOTA RESOLUTION NO. A Resolution of the City of Andover Supporting the Concept of Cooperation and Collaboration to Promoting Greater Efficiency in 'the Use of Public Resources WHEREAS, the county, cities, and school districts in Anoka County have been meeting to explore and improve the cooperation and collaboration between the local units of government; and, WHEREAS, the local units of government in Anoka County have a history of working together to reduce costs and provide efficient services; and, WHEREAS, the economic, social, and civic enviromnents continue to change requiring. local units of government to develop new methods of service delivery; and, WHEREAS, the changes in the roles and working relationships of elected officials, staff, and constituents, the evolution of the services to be delivered, and the degree and accountability of authority require vision-driven leadership; and, WHEREAS, we must lead through an uncertain financial future, unstable economic conditions, undesirable' financial trends, unfamiliar budget practices, changing organizational models, worried employees, and a concerned population: NOW, THEREFORE, BE IT RESOLVED that the City of Andover embraces the concept of cooperation and collaboration to promote greater efficiency in the use of public resources and is committed to exploring opportunities. BE IT FURTHER RESOLVED that the City of Andover support the efforts of the City, County, and School Collaboration Project and endorse the five principal focus areas: 1. Trust and Information Sharing: Establishing an enviromnent of trust among the cities, county; and school districts, and developing better working relationships and providing more cost-effective public services. 2. Service Sharing: Facilitating .efficient and cost-effective sharing of services, facilities, and other resources. 3. Fiber' and Technology: Maximizing the use of fiber and shared technology to support public services. 4. Economic Development: Promoting a business-friendly enviromnent that expands and retains a dynamic range of business and industry within our communities. 5. Citizen Communication: Developing effective, consistent, and ongoing communication networks with citizens, businesses, and other stakeholders. BE IT FURTHER RESOLVED that the City Administrator shall lead and direct staff to work with other units of government to implement this project and keep the City of Andover City Council informed and engaged in the process. - ----- -----.- BE IT FURTER RESOLVED THAT Staff of the City of Andover at all levels are encouraged to work with their counterparts in other governmental units to identify opportunities for cooperation and consolidation and recommend these opportunities to their Department Head. BE IT FURTHER RESOLVED THAT City Administration and Department Heads of the City of Andover are hereby authorized to test opportunities for cooperation and consolidation of services and implement them where practical. Whereupon said resolution was passed this 7th day of June, 2011. Michael R Gamache, Mayor ATTEST: Jim Dickinson, City Clerk 9\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jirn Dickinson, City Administrator SUBJECT: Discuss/Consider 2011-2012 City Council Goals and,Values DATE: June 7, 2011 INTRODUCTION At the past few City Council workshops, the Council has discussed goals and values independently submitted by each rnember of the Council. Those values and goals submitted were discussed and organized in the following categories: 1. Fiscal 2. CommerciallResidential Developrnent/Redevelopment 3. Collaboration 4. Service Delivery 5. Livability/Image After the last workshop only minor rnodifications were made and City Administration is see~ng formal City Council approval of the 2011-2012 City Council Values and Goals. DISCUSSION At the meeting, City Administration will make a brief presentation summarizing the goal/value discussions. Ifthe 2011-2012 City Council Values and Goals are adopted the next step for City Administration will be to layout a plan to demonstrate how each value will be used and how each goal can be attained. ACTION REQUESTED ceive a brief presentation, review and adopt the attached 2011-2012 Council Goals and Values. City of Andover 2011-2012 Goals and Values Fiscal Values: Statement: The City recognizes the following fiscal values as the basis for delivering current and future services to the residents of Andover. 1. Assure city financial stability through cost effective servipes. 2. Focus spending on community needs; wants need to be supported by new or redirected sustainable revenues. 3. Explore new revenue streams. 4. Don't commit dollars today that will commit the City to unsustainable future expenses. CommerciallResidential Development/Redevelopment Goals: Value statement: The City wants to be supportive of those invested in or wanting to be invested in our community. 1. Review TIF district expirations; discuss future planning and options available which may include the creation of new TIF Districts. 2. Facilitate upgrades or redevelopment of blighted or underdeveloped commercial/industrial parcels. 3. Help stimulate business growth in Andover through more business friendly rnunicipal costs, regulations and support programs. 4. Develop a business outreach plan to improve City relationships with the business community. 5. Analyze existing commercial areas to determine if expansion is feasible and seek out new areas to serve the community. 6. Continually evaluate how to meet sewer/water needs of any proposed development projects. 7. Review City development review processes to reduce unnecessary development costs Collaboration Goals: Value statement: The City is supportive of collaboration efforts that are cost-effective and improve efficiency in delivering services. 1. Rethink how we deliver existing basic city services and seek lower cost with increased productivity. 2. New collaboration opportunities must be a win-win for the participating cities. 3. Continue to work on developing working relationships with: school district, county, and adjoining cities; the goal being to reduce costs, improve delivery of services, and be as efficient as possible. 4. Work with waste/garbage haulers to determine if a more efficient garbage collection process for the community can be achieved. Service Deliverv Goals: Value statement: The City is committed to providing efficient and cost-effective city sefVIces. 1. Determine if the City should eliminate parks not used or useable for cost savings; consider elimination of tot lots; focus development on larger parks and trail system. 2. Review the City relationships with the local sports associations to nelp provide for exceptional program delivery to the community. 3. Pursue paperless opportunities whenever possible and feasible. 4. Analyze the "administrative fine" process to reduce use of courts, increase local revenues, and improve code compliance. 5. Explore opportunities with law enforcement to improve community policing. 6. Pursue local programming during summer or school days for the community youth by effective utilization of the Community Center and the City's relationships with local service organizations. 7. Continually review our processes to reduce unnecessary or unwanted service deliveries. 8. Discuss employee salaries and the review process with the budget development process, this should include reviewing salary ranges, cost ofliving adjustments (COLA), longevity, and merit based pay. Livabilitv/Ima2e Goals: Value statement: The City recognizes that providing quality basic & desired services enhances the quality oflife of our residents. 1. Pursue preserving open space when viable and feasible opportunities are available. 2. Continue efforts along Hanson Boulevard with promoting sustainable landscape. 3. Determine if the Livable Communities Program is a viable program for Andover. 4. Determine if Metro Transit can be expanded into Andover. 5. Be creative in improving and adding amenity options for the residents of Andover. 6. Review recent 2010 Census data and use for planning future projects. @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CJ.ANDOVER,MN,US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval/Extension of Liquor License/Pov's Sports Bar DATE: June 7, 2011 INTRODUCTION Brad Povlitzki, of Po v's Sports Bar, 1851 Bunker Lake Boulevard has submitted a request for an extension of their liquor license. DISCUSSION Pov's Sports Bar is planning to hold an outdoor event Friday July 15th and Saturday, July 16th, 2011 and would like Council to approve an extension oftheir liquor license to include their fully enclosed ball fields. The Sheriffs Office received 5 complaints on Friday and 2 complaints on Saturday during Pov's 2010 event. ACTION REOUIRED Council is requested to consider the extension ofliquor license request submitted by Pov's Sports Bar for July 15th & 16th, 2011. Respectfully submitted, \/{)\+fevrtY\.bJ Michelle Hartner Deputy City Clerk Attach: Outdoor Event Application Email Regarding Noise Complaints Letter from Brad Povlitzki ~.IfJ:l,~"".-.llf"'.I1Il"A.O ,(-u'v.:I:~ ~"'LI,'_^ ^ ~"'" . ,- --.-. ','- ....:" SJ\'l~mroA~JNJUNF"",UJLl".~,~iJ(J~~.T. EST~~1,W~~i\RE .,..i,i~J,~~Ev.ENf~~~,~ALE~l}A'$i~~~. ENDATMlDNIGHT. ." '"i ..' ,.." . . Commercial OutckorEvent Auplica1ion , b'(Qclt1v UJZi<-i. .' . 1. Name of Business Owner: Name ofBttsinC5s:_7()./~ Spod S .~ 1 I Address of Business: \ Z>S \ BUf1 ~ y LaKe. b \ \lrJ-. ~(f 0 \[r.IV .. .......-... .' . ..... . ;; Phone Number of Business: '1 (p~" 755 . 2323 ...' - 2. Date(s) of Outdoor EYent:~ \_./\ U I t( I S. I ctJ . 3. l U .' I W ' ' Time of Event: '. '. ..... . pm -- VYlIl/li-1.Bh f .. Vz(\idJ h..tS 4. LocationofTent<mdlor Ban~:()V/S()+PC(J.O ft~fc!S ~hi~ g~ (l'roYide a Sk~hcmthe back bftlllsfOtm. detailing 'YVlitln'l the tent; Stage and/o . . band will be located on the property, Indicating lot bOl.lIidar/Urtesand building . locations.) 5. Extension ofLiqllot License: Yes"'~ No 6.* Please provide verification f.'om your Insurance Company indicating your Uability insurance provides coverage outside of the premise. Appli~n.t of this appli~tion win comply witb Andover City Code 5-6, Noise Control. The business is required to provide security for the outdoor event. Dated: . G - )- \ \. -?;4fJ!:.lr~ '. . . Owner s 81gnat Approved: Denied: City Clerk , Council Action: _ApProved :Denied Date: 7637558923 CITY OF ANDOVER PAGE 03/07 PROVIDE A SKETCH DETAILiNG WHERE THE TENT, STAGE AND/OR BAND WILL BE LOCATED ON THE PROPERTY, INDICATING LOT BOUNDARY LINES AND BUILDING f..OOATJONS. N~I- I , () ~ - 1 ":J L, POY") 1 " ----" , rl dd. s CLVe.,.\lu \ \~ cZVlclO'2>tcl bJj' <31 h l (~ v\..., '~l u6wood teV1Ci ..~ . Michelle Hartner Frorn: Laura Landes [Laura.Landes@co.anoka,mn.us] Sent: Thursday, June 02, 20111:51 PM To: Michelle Hartner Subject: RE: Noise Complaints No Problem. I did not give specific addresses because in all the reports the deputies just listed the block address. There were no "repeat" callers. All reports were made by different people. 07.16 10153633 22:52 13100 Biock of Avocet St NW 10162978 23:56 18000 Block of Bluebird NW 10162924 22:52 1400 Block of 138 Lane NW 10162918 22:52 1800 Block of 139 Ave NW 10162863 21:52 1800 Block of 139 Ave NW 07.17 10164186 ,23:54 13700 Block of Quinn St NW 10164095 23:11 1800 Block of 139 Ave NW Laura Landes Anoka County Sheriff's Office Crime Prevention Coordinator 763.767.4664 www.anokacountv.us/crimewatch From: Michelle Hartner rmailto:M,Hartner@andovermn.oov] Sent: Wednesday, June 01, 2011 3:50 PM To: Laura Landes Subject: Noise Complaints Hi Laura, Could you please check for any noise complaints received July 16th and 17th, 2010 for Pov's Sports Bar 1851 Bunker Lake Blvd. Thank you for your help! Have a great day! Michelle Hartner City of Andover May 25,2011 Andover City Council, We are seeking permission to extend our liquor license to our fully enclosed softball fields for the weekend of July 14th, and 15th. We will be having our outdoor show that Friday and Saturday as we have done each year. Thank you for your consideration. @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule July Council Workshop DATE: June 7, 2011 INTRODUCTION The Council is requested to schedule a Council Workshop for the month of July for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general July workshop have been identified as follows: 1. Joint Meeting with a City Commission 2. Anoka County Sheriff 2012 Budget Presentation 3. City Sewer & Water Utilities Presentation 4. 2011 Budget Implementation Progress Report 5. 2012-2016 CIP Development Discussion/Update 6. 2012 Budget Development Discussion/Update 7. Discuss Livable Communities Program 8. Other Topics Other items may be added upon Council request or operational need. ACTION REOUlRED Schedule a July Council workshop, a suggested date is July 26th at 6:00 p.m., or another date and time acceptable to the Council. C I T Y o F ~ NDOVE , 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule June EDA meeting DATE: June 7, 2011 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the June 21, 2011 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Redevelopment Discussion 2. Monument EntrancelElectronic Reader Board Update 3. EDA Project Progress Review 4. TIF District & EDA Budget Update 5. Parkside at Andover Station Update 6. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REOUlRED Schedule an EDA meeting at 6:00 pm before the June 21, 2011 City Council meeting. C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: June 7, 2011 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Legislative Topics 3. Update on Development/CIP Projects 4. Meeting reminders/Community Events Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. ~NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for June 7, 2011 City Council Meeting DATE: June 7, 2011 The City Council is requested to receive the following supplemental information. Discussion Items Item #9. Consider changes to City Code to comply with variance legislation enacted by the State of Minnesota (Supplemental) - Planning ,^NDbVE~ ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council members ~ CC: Jim Dickinson, City Administrator . .. FROM: Courtney Bednarz, City Plann~ SUBJECT: Supplemental - Consider changes to City Code to comply with variance legislation enacted by the State of Minnesota - Planning DATE: June 7, 2011 INTRODUCTION Councilmember Trude has suggested the attached modifications to this item. DISCUSSION These modifications will be discussed at the meeting. ACTION REQUESTED This information will be discussed at the meeting. 12-14-7 VARIANCES: A. Variances Authorized: The City Council shall have the exclusive power, as authorized by Minn. Stat. 462.357, subdivision 6, to order the issuance of variances from the requirements of any official control or zoning ordinance, including restrictions placed on nonconformities. B. Restrictions on Issuance of Variances. 1. Variances shall be permitted only when they are in harmony with the general purposes and intent of the ordinance or official control. 2. Variances must be consistent with the comprehensive plan. 3. No variance may be granted that would allow any use that is not allowed in the zoning district in which the subject property is located. C. Availability of Variances. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control or zoning ordinance. "Practical difficulties," as used in conjunction with the granting of a variance, means: 1. The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; 2. The plight of the landowner is due to circumstances unique to the property not created by the landowner; and 3. The variance, if granted, will not alter the essential character of the locality. 4. Economic considerations alone do not constitute practical difficulties. D. Specific Variances Authorized. 1. Variances shall be granted for earth sheltered construction as defined in Minn. Stat. Section 216C.06, subdivision 14, when in harmony with the ordinance. 2. A variance may be granted, at the city council's discretion, to permit the temporary use of a one family dwelling as a two family dwelling. E. Conditions Attached to Variances. 1. Conditions may be imposed in the granting of a variance. 2. A condition must be directly related to and must bear a rough proportionality to the impact created by the variance. ---Continue with staff proposal, re-Iettering as needed, changing #3 below, and adding "safety" in item #5. F. Procedure. The procedure for granting variances is as follows: 1. Request for Variance; Fee: [No change] 2. Planning Commission Review: [No change] 3. City Council Action: The City Council may grant the variance requested if it finds the request meets the requirements of this provision. 4. [no change] 5. Emergency Variance Requests: The City Council may waive Planning and Zoning Commission review and take immediate action on emergency variance requests that affect the immediate health, safety. and welfare ofthe citizens of Andover. . .. The applicant ... and the potential health, safety or welfare. . . . 6. [no change]