HomeMy WebLinkAboutWK - May 24, 2011
C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
City Council Workshop
Tuesday, May 24, 2011
Conference Rooms A & B
l. Call to Order - 6:00 p.m.
2. Update LRRWMO - Engineering
3. Discuss Emerald Ash Bore Draft Management Plan/lO-32 - Engineering
4. Discuss Fencing for Tower #1 (Rose Park)/City Project ll-14 - Engineering
5. 20ll-20l2 Council Goals Discussion
6. 2011 Budget Implementation Progress & March 2011 Investment Report
7. 2012-20l6 CIP Discussion - Sanitary Sewer System Financial Projections
8. 2012 Budget Development Discussion
9. Administrative Update - Verbal
10. Other Topics
11. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Pub .
FROM:
SUBJECT: Update LRRWMO - Engineering
DATE: May 24, 201l
INTRODUCTION
This item is in regards to updating the City Council as to the status of the Lower Rum River
Watershed Management Organization (LRRWMO).
DISCUSSION
For those that do not know, this past January I was appointed to serve as Chair on the LRRWMO
for 2011. Longtime Ramsey employee, Steve Jankowski served as Chair for quite a few years
and is no longer employed by the City. With Mr. Jankowski no longer serving on the Board, I
have been asked by the board to take over the responsibilities as Chair. Here are a couple of the
important items that the board is currently working on or have been completed over the past few
months:
. First and probably the most important item the Board has been working on is the
completion of the Water Resour2e Management 3rd Generation Plan. The Board has been
working on this now for over 3 years. As it stands right now, the LRRWMO does not
have an updated plan approved as required by law. The Board will be seeking approval
by the Board of Water and Soil Resources (BWSR) staff and committees in late June
20 ll. The reason for the delay has been the stringent requirements of MN Rules Chapter
8410 and MN Statue 103B that have been adopted by the State legislators and the detailed
review by BWSR staff. BWSR detailed review ensures that watersheds are complying
with the obligations that have been handed down to them by the state legislators. Melissa
Lewis, Metro Board BWSR Conservationist, is the staff member from. BWSR that is
responsible for overseeing watersheds in Anoka County and making sure LRRWMO
moves forward to complete the plan.
. As part of the plan approval, a Technical Advisory Committee (TAC) has been created to
address two items which are or will be included in the plan. The TACincludes members
from each community along with other agencies (DNR, Corps of Engineers, MPCA, and
Metropolitan Council). The Anoka Conservation District (ACD) has been hired by the
LRRWMO to lead and coordinate all the activities (agendas, meeting minutes,
coordinating meeting dates, research). The two items that the TAC is responsible for
working on includes storm water standards and wetland management standards. The
storm water standards have already been completed by the T AC and approved by the
LRRWMO Board and is included into the 3rd Generation Plan. The wetland management
standards are currently being discussed by the T AC. There next T AC meeting is
scheduled for May 25th. At this point, there are no details as to what will be recommended
to the Board as the T AC is just starting the discussion on this item.
Mayor and Council Members .
May 24, 2011
Page 2 of2
. A new permit application form and fees were recently approved by the LRR WMO in
April. The permit application form that was approved is much more understanding as to
the responsibilities of the applicant as to submittal requirement and clarifies the
responsibilities that applicant has in paying costs incurred by the LRR WMO engineer,
attorney and/or administration.
. In regards to financing of the LRRWMO, most likely each city is going to see a rise in
city contribution to fund the watershed due to the items that BWSR wants to see done that
have been identified in the 3rd Generation Plan. Attached is a very preliminary draft of
items and costs that the LRRWMO board is now reviewing as part of the 2012 budget
. As part of the required public education of the 3rd Generation plan, the LRRWMO is
exploring the possibility of creating a brochure to handout at each of the cities or at other
city functions like the Ramsey Expo that was recently held in April.
ACTION REQUIRED
No action is necessary.
Respectfully submitted,
T~
Cc: Bruce Perry, LRRWMO Andover Alternate
Attachment: Preliminary Draft of20l2 LRRWMO Budget Analysis/'
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Lower Rum River Water Management Organization Budget Analysis
Budget
Budget Actual
2012 2011
2010
Revenue:
Assessment Revenue $70,000 $35,000
$40,000
Permit Revenue 20,000 20,000
16,297
Grant Revenue
Other Revenue 100
100 15
Total Revenue 90,100 55,100
56,312
Expenditures:
Engineering 3,500
3,500 1,462
Permit Review 16,000 15,000
14,480
Legal 4,350 4,350
16,957
Financial Compilation! Audit 4,000
1,000 1,408
Secretarial 8,000
7,500 8,056
Postage, Copying, Etc. 2,100
2,100 2,254
Insurance 2,200 2,200
1,755
Promotion ofWQ ProjectslPublic Ed. 1,000
1,000 4,890
LRRWMO Plan update
19,828
TAC Creation of Wetland and Stormwater Standards 4,000 8,000
Web Site maintenance 500
500 0
Report to BWSR 750
750
Develop member community annual reporting template 500
1,000
Build Fund to Match Future Grants 1,000 .
Develop tracking method for ground water levels, trends, quality 1,500
Lake Level Monitoring 700
500
Lake Water Quality Monitoring 3,300
2,000
River Water Quality Monitoring 1,800
1,000
Stream Water Quality Monitoring 1,400
500
Stream Hydrology 600
Stream Rating Curve 1,800
Stream Biomonitoring wI students 800
Wetland Hydrology Monitoring 1,100
Review cities' local water plans for compliance wi LR plan 2,000
Water Quality Cost Share Grant Program 1,000
Anoka Dam Assessment
Stormwater retrofit projects that benefit Rum or Mississippi River quality
Miscellaneous 600
600 0
Total Expenditures 64,500
51,500 71,090
Net Income (Loss) $25,600
$3,600 ($14,778)
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
To: Mayor
and Council Members
CC: Jim Dickinson,
City Administrator orks/City Engineer~
David
D. Berkowitz, Director ofPu
From: Kameron
Kytonen, Natural Resource
Subject: Discuss Emerald Ash Borer Draft Management
Plan/lO-32 - Engineering
Date: May 24,
2011
INTRODUCTION
The Emerald Ash Borer (EAB) is a devastating insect that attacks all species of ash trees. It
was found in Minneapolis in 2010, and threatens to spread into other parts of Minnesota. Since
first being found near Detroit, Michigan in 2002, this insect has killed millions of ash trees in
Michigan, Ohio, Indiana and some Canadian provinces.
Staff has drafted an EAB Management Plan for review, and will summarize the main points of
the plan at the meeting. Staff has also updated the applicable diseased tree ordinance (City
Code 4-3) with language pertaining to EAB.
DISCUSSION
The following are some points of discussion:
. Staff will work with the County to see if a suitable marshalling yard will be available to
handle safe, proper disposal ofEAB infected wood;
. The City will have to decide on a process for enforcement of insect infected trees and
wood;
. The City will have to decide if it will enforce illegal transportation of firewood, or left
to the state (city compliance agreements?)
ACTION REQUESTED
The City Council is requested to review the draft EAB Management Plan and draft revised
version of City Code 4-3 and provide comments as needed.
Respectfully submitted,
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Kameron Kytonen
Natural Resources Technician
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Attach: Draft Emerald Ash Borer Management Plan
Draft Revised Version of City Code 4-3 .,./
Draft Revised Diseased Tree Removal/Sanitation Enforcement Policy /'
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City of Andover Emerald Ash Borer Management Plan/Program
PURPOSE
It is in the City of Andover's best interest to have a program in place for managing the Emerald
Ash Borer (EAB), Although it has yet to be found in the City as of the printing date of this
document, a proactive approach should help spread the costs associated with an eventual EAB
outbreak over a manageable time period and limit the detrimental effect on property value,
quality of life and the environment.
APPLICABILITY
This management plan is applicable to all public and private properties within the City.
EAB COORDINATOR
The Natural Resources Technician (NRT) shall be responsible for implementing this program
and seeing that the provisions are carried out.
INTRODUCTION
EAB (Agrilus planipennis) is an introduced pest that has now been confirmed in fourteen (14)
states, including Minnesota, and two (2) Canadian provinces. It was first discovered near
Detroit, Michigan in July 2002. Since its initial finding, millions of ash trees have died and it's
costed states, municipalities, nurseries, forest industries and property owners millions of dollars.
EAB attacks all species of ash trees (Fraxinus spp.) found in Minnesota, which include green ash
(Fraxinus pennsylvanica), black ash (Fraxinus nigra) and white ash (Fraxinus americana). This
is of great concern because Minnesota is home to more than 900 million ash trees statewide.
As of the printing date of this management plan, EAB has been confirmed in three (3) Minnesota
counties: Hennepin, Ramsey and Houston. While it is impossible to accurately determine when
this pest will arrive in Andover, it is inevitable it will arrive if it isn't here already. It is possible
that this pest has moved beyond the known infestation sites and has yet to be identified.
The adult beetles feed on ash leaves, but do little damage. The larval stage (immature stage) of
EAB kills trees, Larvae feed on the inner bark of trees, disrupting its ability to transport water
and nutrients up to the canopy. As the number of larvae in a tree increases, less and less water
and nutrients reach the canopy, resulting in dieback in the canopy. Initial attacks tend to be in
the upper portions of the canopy. By the time visible symptoms are obvious, the population of
EAB has grown and likely spread to other ash trees in the area.
Signs/symptoms of EAB that can help detect an infestation include:
. Increased woodpecker activity/damage
. Bark splitting (vertical slits)
. Canopy dieback
. D-shaped exit holes created by adult insects as they emerge from the tree
. Epicormic branching/shoots near base of tree
. Serpentine (s-shaped) larval galleries that are packed with frass
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EDUCATION
The City will continue to educate residents and elected officials concerning EAR Tools that can
and will be utilized include newsletter articles, segments on QCTV, the website and
presentations to residents and various groups/organizations.
TRAINING
Applicable City staff will be trained by the EAB Coordinator as needed. This will allow staff to
effectively identify the presence of EAB in the City. . In addition, this will garner proper
planning, responsible removal and disposal and improved overall management.
INVENTORY
Currently, the City does not have a tree inventory of its public or private urban and community
forest. There are many different types of inventories that can be done. Many are cost effective.
One can be accomplished based on the desires of the City. Thus, the City may want to consider
having a professional consultant perform some sort of inventory, whether it be a complete
inventory, parks only, ash only or a sample. This will allow the City to determine what is at
stake, help determine which areas should rank as priority management areas and help with
overall planning efforts.
The NRT has begun a "random" inventory of ash trees on public and private properties. It is a
form of ash only inventory. While in the field, existing ash trees are surveyed, It has involved
taking weigh points with a GPS unit and collecting general data about the size and condition of
the trees. Other pertinent information collected is the number of ash trees in the area and
management recommendations.
Benefits of an inventory include:
. It's difficult to know what's at stake until you know what's out there
0 To help determine the percentage of public and private
trees that consist of ash
species,
which will help clarify the true impact EAB will have on Andover's
urban
forest
. To give a better budget estimation for maintenance (trimming, removing, planting)
. To locate priority areas for re-planting
. To forecast what may be involved for enforcement of infected trees on private property
. What volume of wood will need proper disposal and utilization?
DETECTION AND MONITORING
Staff will continue to inspect public and private properties, both on request and during routine
inspections about the City. Suspect trees will be carefully analyzed. Sampling mechanisms to
be used will be consistent with Minnesota Department of Agriculture (MDA) guidelines and will
include but not be limited to visually looking at all parts of the tree, branch removal and bark
shaving with a drawknife. Staff from the MDA will be contacted if EAB is suspected or
confirmed in a tree. If staff catches an early infection which is limited to a few trees, it may be
limit the rate of spread, potentially save more trees and may save the City money in the long run.
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As in the past, the City will volunteer to have purple traps set up in various public and private
properties around the City. These are set by staff from the MDA, and attract adult beetles. The
beetles land on the traps and are unable to flyaway because of the sticky substance used.
ORDINANCE REVISION
The City will revise its diseased tree ordinance to include EAB as a threat to the urban and
community forest. The ordinance amendment will specify requirements for proper management
of EAB infested trees, including but not limited to removal and disposal, transportation of
firewood, chemical treatments and enforcement.
ASH TREE REMOVAL
. Public trees (as authorized by the EAB Coordinator):
0 Any boulevard tree found to be positively infected
with EAB will be scheduled
for removal
0 Any park tree in a landscape setting infected with
EAB will be scheduled for
removal
0 Trees in wooded areas in a park that are positively
infected with EAB and deemed
a safety hazard will be scheduled for removal. All
other cases will be looked at
on a case by case basis
0 Any stressed tree may be scheduled for removal
0 Any tree may be scheduled for removal, if determined
appropriate; reasons may
include under powerline, safety hazard, near infection
center, etc.
. Private trees (as authorized by the EAB Coordinator):
0 Any tree found to be positively infected with EAB,
unless property owner shows
proof that tree has been properly treated with MDA
approved chemical (details on
deadlines, disposal options and sanctions for non-compliance
will be in the
updated diseased tree code) will be required to be
removed and properly treated
by the property owner.
TREE DISPOSAL AND UTILIZATION
There are many options for proper disposal of wood positively infected with EAB. Approved.
methods follow:
. Transporting the wood to an approved disposal site in Anoka County
. Chipping the wood to dimensions no greater than 1" xl" xl"
. Burning
. De-barking (removing all bark and at least OS' of outer wood)
. Treatment (including heat treating, kiln drying, fumigating, seasoning or another method
approved by the MDA)
These methods will be followed through with by the City and be required for private property
owners. Details will be in the updated diseased tree code,
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The NRT will continue to seek creative, cost effective ways to utilize ash trees. Examples may
include finding a small scale logger who has a special market for ash or a property owner with a
sawmill who makes unique products out of ash.
PLANTING
Ash will no longer be planted on public properties in the City. Ash are no longer recommended
to be planted on private properties and have been removed from the "City of Andover Tree
Planting Recommendations" handout.
Staff will plant and encourages to be planted other species listed on the above handout. Native
species found from common seeds sources are higWy recommended. The City will also try and
plant a variety of different species, as the more diverse the plantings, the better overall benefit
and the less likely damage a potentially new insect or disease outbreak will occur. This is
because they tend to target a certain genus or species of trees.
CHEMICAL TREATMENTS
There are many forms of treatment and types of insecticides that can be used to help save healthy
and infected ash trees. However, under the majority of cases, treatments will not be
recommended on public property. The main reasons are:
. As ofthe printing date of this document, it hasn't been found in Andover yet
. Frequency of treatments needed (some are needed annually or every two years)
. Overall lack of "high value" trees
. High cost
Staff will help residents determine whether or not chemical treatments are warranted for private
trees. MDA doesn't recommend treatments until an infestation has been found within 15 miles
of Andover. The EAB Coordinator will provide consultation and help property owners devise
treatment plans. Literature will be provided, including the handout "Homeowner Guide to
Insecticide Selection, Use and Environmental Protection." Staff will advocate for responsible
application. For those chemicals that can be done by a non-licensed person, "do-it-yourself'
property owners must read and follow directions so the environment is not compromised. For
those chemicals that require professionals, only those that are Certified Pesticide Applicators
shall be used.
BUDGET
The City currently has a Forestry Fund. It may be necessary to create a new category called
"EAB Fund" to cover the likely costs attributed to an eventual EAB outbreak. The fund could be
started in 2012 Budget with a $5,000 allotment. Each year, an additional $5,000 could be added.
The money could be used to fund an inventory, tree removal and disposal costs and tree planting.
The City needs to do more research on this and determine where the money would come from
and how much should be put in the fund.
The NRT will continue to seek grant opportunities, which may help cover some ofthese costs.
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P ARTNERSIDPS WITH OTHER ENTITIES
The City has and will continue to work with several other entities. Examples include the MDA,
DNR, Minnesota Shade Tree Advisory Committee (MnSTAC) and neighboring communities.
The NRT is a board member of MnSTAC and currently chairman of the Forest Health
Committee. It is currently working on hosting a discussion on EAB for communities around the
state.
The City held a meeting with neighboring communities in August 2009, and plans to hold more
meetings in the future. This will allow for idea and resource sharing, which will result in
stronger, more consistent and more cost effective programs. These partnerships will also help
alleviate the potential effect ofEAB regionally.
Included local units of government include the Cities of Blaine, Coon Rapids, Ham Lake,
Ramsey and Anoka County Parks.
SUMMARY
It is clear that EAB poses a serious threat to Andover's urban and community forest. The City
will implement this EAB Management Plan/Program to the extent feasible based as the budget
permits. The steps outlined above are based on current knowledge of EAB. This management
plan is dynamic and subject to revision(s) as new information about EAB becomes available
and/or as new treatment options are identified. Furthermore, this plan is also subject to revision
should state and/or federal policies necessitate plan updates.
2011 TASKS
. Present to/Train City staff
. Deliver "information packet" to applicable PW staff
. Send mailing to "Andover Licensed Tree Care Companies"
. Meet with neighboring communities (Ramsey, Ham Lake, Blaine, Coon Rapids and
Anoka County Parks)
. Update ordinance
. Continue inventory
. Remove stressed ash trees in boulevards and parks
. Have booth and/or presentation at Home Show
. Establish Budget to be included in the City 2012 Annual Budget
CONTACTS
EAB Coordinator: Kameron Kytonen, Natural Resources Technician:
763-767-5137 k.kytonen@andovermn,gov www.andovermn.gov
MDA Arrest the Pest Hotline:
651-20l-6684
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CHAPTER 3
SHADE TREES
SECTION:
4-3-1 : Declaration Of Policy
4-3-2: Natural Resources Technician (NRT)
4-3-3: Tree Commission (Rep. By Ord. 305, 2-24-2005)
4-3-4: Tree Contractors
4-3-5: Epidemic Disease Program
4-3-6: Nuisances Declared
4-3-7: Nuisances Prohibited
4-3-8: Inspections And Investigations
4-3-9: Abatement By City Of Epidemic Tree Disease Nuisances
4-3-10: Procedure For Abatement Of Infected Trees And Wood
4-3-11 : Spraying Trees
4-3-12: Transporting Epidemic Diseased Wood
4-3-13: Requirements For Developers
4-3-14: Violation; Penalty
4-3-1: DECLARATION OF POLICY: The City Council has determined
that the health of elm, oak, ash and pine trees within the city is threatened by
fatal diseases known as Dutch elm disease, oak wilt, emerald ash borer and pine
bark beetle. It has further determined that the loss of elm, oak, ash, pine and
other species of trees growing upon public and private property would
substantially depreciate the value of property within the city, and impair the
safety, good order, general welfare and convenience of the public. It is declared
to be the intention of the City Council to preserve shade trees as well as to
control and prevent the spread of these diseases and other epidemic diseases of
shade trees by enacting this chapter in conjunction with the Tree Preservation
Policy, Diseased Tree Removal/Sanitation Enforcement Policy and Emerald Ash
Borer Management Plan/Program. (Ord. 305, 2-24-2005)
4-3-2: NATURAL RESOURCES TECHNICIAN (NRT):
A. Positions Created: The position of Natural Resources Technician is
hereby created within the city. The NRT must be a Certified Tree
Inspector (CTI) as determined by the Minnesota Commissioner
Department of Agriculture and/or Minnesota Department of Natural
Resources.
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B. Duties: It is the duty of the NRT to coordinate, under the direction and
control of the Council, all activities of the city relating to the control and
prevention of Dutch elm disease, aR€I oak wilt, emerald ash borer, the
spFoad of the pine bark beetle and other epidemic diseases of shade
trees. The NRT will be responsible for establishing and prioritizing control
areas, promulgate rules, regulations, standards and specifications to be
approved by the City Council, and advise the City Council of appropriate
actions.
C. Interference Prohibited: It is unlawful for any person to prevent, delay or
interfere with the NRT or their designee while engaged in the
performance of the duties imposed by this chapter. (Ord. 305, 2-24-
2005)
4-3-3: TREE COMMISSION: (Rep. by Ord. 305, 2-24-2005)
4-3-4: TREE CONTRACTORS:
A. License Required: It shall be unlawful for any individual, partnership or
corporation to conduct, as a business for profit, the cutting, trimming,
pruning, removing, spraying or otherwise treating of trees, shrubs or
vines in the city without first having secured a license from the city to
conduct such business.
B. Application For License: Application for a license under this chapter
shall be made at the office of the City Clerk. The application for a
license shall be made on a form approved by the city which shows,
among other things, the name and address of the applicant, the
number and names of the employees of the applicant, the number of
vehicles of the applicant, together with a description and license
number of each, and the type of equipment proposed to be used.
C. Insurance Requirements: No license or renewal of a license shall be
granted, nor shall the same be effective, until the applicant has filed with
the City Clerk a certificate of insurance evidencing the holding of liability
insurance and the limits required by Minnesota Statutes and proof of
workers' compensation insurance. The city shall be named and the
insurance provided shall include the city as an additional party insured.
Said policy shall provide that it may not be canceled by the insurer except
after ten (10) days' written notice to the city, and if such insurance is so
canceled and licensee shall fail to replace the same with another policy
conforming to the provisions of this chapter, said license shall be
automatically suspended until such insurance shall have been replaced.
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D. License Fees: Fees shall be in such amounts as set forth by this code 1.
E. Chemical Treatment Requirements: Applicants who propose to use
chemical substances in any activity related to treatment or disease
control of trees, shrubs or vines shall file with the City Clerk proof that the
applicant or an employee of the applicant administering such treatment
has been certified by the Agronomy Division of the Minnesota
Department of Agriculture as a commercial pesticide applicator for
category "E: Turf and Ornamentals" if the chemical and/or type of
application warrants it. Such certification shall include knowledge of tree
disease chemical treatment. (Ord. 305, 2-24-2005)
1 See section 1-7-3 of this code.
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4-3-5: EPIDEMIC DISEASE PROGRAM: It is the intention of the Council
to conduct a program of plant pest control pursuant to the authority granted by
Minnesota Statutes Chapter 18G, as amended, directed at the control and
elimination of Dutch elm disease, oak wilt disease, emerald ash borer aM pine
bark beetle and elimination of other tree diseases, and is undertaken at the
recommendation of the Minnesota Commissioner Department of Agriculture
and/or Minnesota Department of Natural Resources. (Ord. 305, 2-24-2005)
4-3-6: NUISANCES DECLARED: The following are public nuisances:
A. Any elm tree or part thereof infected to any degree with either of two (2)
species of Dutch elm disease fungi, Ophiostoma ulmi and Ophiostoma
novo-ulmi, or which harbors any of the elm bark beetles, Scolytus
multistriatus or Hylurgopinus rufipes.
B. Any dead elm tree or part thereof, including logs, branches, stumps,
firewood or other elm material not properly covered and sealed from
which the bark has not been removed or sprayed with an effective elm
bark beetle insecticide; except, that the stockpiling of uncovered bark
bearing elm wood shall be permitted during the period from September
15 to April 1 of any year.
C. Any northern red oak (Quercus rubra), northern pin oak (Quercus
ellipsoidalis), black oak (Quercus velutina) and scarlet oak (Quercus
coccinea), or part thereof, infected to any degree with the oak wilt
disease, Ceratocystis fagacearum.
D. Any living or standing white oak (Quercus alba), bur oak (Quercus
macrocarpa) and swamp white oak (Quercus bicolor), that poses a threat
of transmission of the oak wilt disease to other trees of the same species
through interconnected root systems.
E. Any diseased material of the red oak group that is potentially spore
producing (PSP).
F. Any ash tree (Fraxinus spp.) or part thereof, infected to any degree with
emerald ash borer, Agrilus planipennis.
G. Any standing pine tree infected with the pine bark beetles, Ips
pini, Ips perroti or Ips grandicollis.
H. Any standing dead pine tree that has been dead under one and one-half
(1 1/2) years.
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I. Any exposed pine tree slash or logs cut from live trees or from trees
that have been dead under one and one-half (1 1/2) years. (Ord. 305,
2-24-2005)
4-3-7: NUISANCES PROHIBITED: It is unlawful for any person to permit
the spread of a public nuisance as defined in this chapter across his or her
property lines and in any specified control areas as established by the city. Such
nuisances shall be abated in the manner prescribed in Section 4-3-10 of this
chapter. (Ord. 305, 2-24-2005)
4-3-8: INSPECTIONS AND INVESTIGATIONS:
A. Annual Inspections and Investigations Required:
1. The NRT shall inspect all premises and places within the city as often
as practicable to determine whether any condition described in Section 4-
3-6 of this chapter exists thereon.
2. The NRT shall investigate all reported incidents of infestation of Dutch
elm disease, oak wilt, emerald ash borer, pine bark beetle, or other
diseases of shade trees as necessary to determine whether any condition
described in section 4-3-6 of this chapter exists.
B. Entry Powers: The NRT or their designee may enter upon private
premises at any reasonable time for the purpose of carrying out any of
the duties assigned to them under this chapter.
C. Diagnoses:
1. The NRT shall make the initial identification of an infected area
whenever possible.
2. The NRT may send appropriate specimens or samples to the
Minnesota Commissioner Department of Agriculture, University of
Minnesota or any state certified testing lab for analysis.
3. A property owner or contractor who becomes aware of any condition
described in Section 4-3-6 of this chapter shall notify the NRT within seven
(7) days. (Ord. 305, 2-24-2005)
4-3-9: ABATEMENT BY CITY OF EPIDEMIC TREE DISEASE
NUISANCES:
A. No person shall allow, permit the spread of, or fail to abate a public
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nuisance as defined in this chapter. Such nuisances shall be abated in
the manner prescribed in this chapter.
B. The NRT shall enforce the treatment of nuisances by requiring the
performance of one or more of the following tasks in order to destroy and
prevent the spread of epidemic diseases of shade trees, including, but not
limited to, Dutch elm disease, oak wilt disease, emerald ash borer or pine
bark beetle. Such abatement procedures shall be carried out in
accordance with current technical and expert opinions and plans as may
be designated by the Minnesota Commissioner Department of Agriculture,
Department of Natural Resources or the University of Minnesota.
Abatement procedures are as follows:
1. Root graft barrier installation (vibratory plowing or trenching) at least
forty eight inches (48") deep in the soil to isolate the diseased trees;
2. Removal of trees;
3. Stump grinding;
4. Burning, chipping, debarking or properly covering and sealing the
potentially hazardous wood and/or stumps;
5. Fungicide injections into healthy and/or infected oaks, ash or elms with
the appropriate chemical to avoid or minimize the effects of oak wilt,
emerald ash borer or Dutch elm disease;
6. Spraying the infected trees and/or all nearby high value trees with an
effective disease destroying concentrate.
7. Other treatment methods as approved by the NRT. (Ord. 305, 2-24-
2005)
4-3-10: PROCEDURE FOR ABATEMENT OF INFECTED TREES AND
WOOD:
A. Nuisance Declared; Notice; Appeal: Upon the determination of conditions
constituting a nuisance as described in Section 4-3-6 of this chapter
located on property within the City of Andover, excluding city property, the
NRT shall declare the existence of a public nuisance and order abatement
thereof. The NRT shall send written notification to the owner of the
nuisance declaration and the necessary abatement procedures. A
property owner who disagrees with the determination of the NRT may
appeal the determination to the City Council. Such appeal must be filed in
writing with the City Clerk and within ten (10) days of receipt of notice of
the determination by the NRT. The City Council shall consider the appeal
.,
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at the next scheduled regular City Council meeting. The City Council
shall affirm, reverse or modify the determination.
B. Failure To Abate; Contract For Abatement; Costs: Should a property
owner fail to abate the nuisance, or be unwilling or unable to abate the
nuisance, as prescribed by the NRT, the NRT or their designee shall then
proceed to contract for the prescribed abatement procedure as soon as
possible and shall report to the City Clerk all charges resulting from the
abatement procedures carried out on such private property. The City Clerk
shall list all such charges along with a city administrative cost against each
separate lot or parcel by September 1 of each year as special
assessments to be collected commencing with the following year's taxes.
Administrative costs as set by City Council ordinance shall be assessed
for each parcel and shall be added to each assessment. All assessments
levied for the repayment of tree disease abatement cost may be repaid
over a five (5) year period. Such assessments shall be levied under
authority granted by Minnesota Statutes Section 429.101.
C. Imminent Danger Of Infestation: If the NRT finds that danger of
infestation of epidemic diseases in shade trees is imminent, the NRT
shall notify the abutting property owners by mail that the nuisance shall
be abated within a specified time. (Ord. 305, 2-24-2005)
4-3-11 : SPRAYING TREES:
Whenever the NRT determines that any tree or wood within the city is infected
with disease, the NRT may require spraying of all nearby high value trees, as
determined by the NRT, with an effective disease destroying concentrate.
Spraying activities authorized by this section shall be conducted in accordance
with technical and expert opinions and plans of the University of Minnesota or the
Minnesota Commissioner Department of Agriculture and under the supervision of
the University of Minnesota or the Minnesota Commissioner Department of
Agriculture, or agents thereof, whenever possible. (Ord. 305, 2-24-2005)
4-3-12: TRANSPORTING EPIDEMIC DISEASED WOOD: It is unlawful for
any person to transport within the city any diseased wood that is determined to
be hazardous, as described in, but not limited to, Section 4-3-6 of this chapter,
without taking the appropriate precautions. All county, state and federal
quarantines shall be respected, and regulated articles may not be brought into or
out of the City without an approved compliance agreement with the City and/or
the Minnesota Department of Agriculture. (Ord. 305, 2-24-2005)
4-3-13: REQUIREMENTS FOR DEVELOPERS:
@fJAlfPf
A. Protection Of Trees: A tree protection plan is to be submitted by all
developers, builders and soil disturbance project area facilitators in
accordance with the city Tree Preservation Policy.
B. Required Tree Plantings:
1. Tree Planting Required; Specifications: For lots of record created after
the adoption of this chapter, it shall be the responsibility of the developer of
said lot to plant a minimum of two (2) live trees or one tree per fifty feet
(50') of lot width at the boulevard in the front yard, whichever is greater, up
to a maximum of four (4) required trees. Said trees shall be at least one
and three-fourths inches (1 3/4") in diameter and six feet (6') in height as
measured at ground level after the trees are planted. Said tree shall be
planted between the months of April and October, and its species and/or
type shall be on the list approved by the city.
2. Cash Escrow Or Letter Of Credit: The developer is required to escrow an
amount based on that provided in Section 1-7-3 of this code for the cost of
tree installation with a cash escrow or irrevocable letter of credit.
Landscaping improvements may not be deemed complete until the city has
verified survivability of all required plantings through one "winter season",
which is defined for the purpose of this chapter as the period October 31
through May 31.
3. Exemptions: The requirements in this subsection shall not apply to a
developer if the minimum number of trees prescribed by this subsection are
preserved in the front yard of the property and the trees meet the
requirements listed above. (Ord. 305, 2-24-2005)
4-3-14: VIOLATION; PENALTY: Any person, firm or corporation who
violates any section of this chapter shall be guilty of a misdemeanor and, upon
conviction thereof, shall be subject to a misdemeanor penalty as then defined by
Minnesota law. Additionally, the city may exercise any civil remedy available
under Minnesota law for the enforcement of this code including civil action,
mandamus, injunctive relief, declaratory action, or the levying of assessments.
(Ord. 305, 2-24-2005).
C I T Y o F [tJJfJ!J~r
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
City of Andover
Diseased Tree Removal/Sanitation Enforcement Policy
Summer 2007
Revised Summer 2011
-r
[rjJw#J~r
Table of Contents
Page
Section I. General Policy Statement 3
Section II. Diseased Tree Enforcement Process 4
Section III. Hiring City Contractor 6
Section IV. Abatement and Assessment Process 7
2
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Diseased Tree Removal/Sanitation Enforcement Policy
Section 1. General Policy Statement
The City of Andover is home to many specimen trees and woodlands of valuable trees
including but not limited to oak, maple, ash and pine. Each year, the future of these
resources is under increased pressure due to factors including development and insect and
disease problems.
The City considers diseased trees to be public nuisances. This policy outlines the
strategies that will be used to ensure that diseased trees will be properly treated. This will
help save more trees in the community and offset the effects of all insect and disease
problems in our urban and community forests.
Currently, oak wilt and Dutch elm disease are two diseases that have wreaked havoc on
each species of trees respectively. Each year, hundreds of trees die from these aggressive
diseases. Because of the nature of how the diseases spread, proper sanitation of the
diseased trees is an important step in preventing further spread to healthy trees. In
general terms, sanitation refers to removing and properly treating the wood of the trees,
which can be done in one or more of many different ways.
Other insect and disease problems, such as the emerald ash borer (EAB), offer additional
long-term concerns. This particular insect kills all species of ash trees and has killed
millions of ash trees in the Detroit area; it has now been found in Houston, Ramsey and
Hennepin Counties and threatens to move into Anoka County. is threatening to mO"/e
iRte Wis6eRsiR BRa MiHnesota. Because of the large populations of ash in Minnesota
and the difficulty in controlling this insect, its lI:l'iWal continued spread in this state could
be devastating.
Due to these ever-growing concerns, it is critical that local units of government insert
policies and work with property owners to increase awareness of these current and
potential threats. It is equally important that local units of government take a proactive
approach to ensure that diseased trees are properly treated by established deadlines.
3
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Diseased Tree Removal/Sanitation Enforcement Policy
Section II. Diseased Tree Enforcement Process
Overview:
The following outlines the general process of how the Natural Resources Technician
(NRT) or designee will handle typical situations as a result of a positive diagnosis of
diseased trees on private properties in the City of Andover. These practices are governed
by Minnesota Statutes l8G.13. The specific actions taken are based on tree diseases that
are considered through Andover City Code and State Law to be public nuisances.
How Property Inspections of Diseased Trees are Initiated:
There are generally three different scenarios that trigger an initial property inspection.
They are:
1. A property owner (PO) requests the City to perform an inspection on their
own property;
2. A complaint is made from another source that requests the City to perform
an inspection on a given property; and
3. Diseased tree(s) noticed in the field by the City.
General Enforcement Process:
A general process shall be followed based on how the first inspection was initiated.
Under each scenario that triggers the first inspection, a series of steps to be taken by the
City will be listed.
1. PO Requests Inspection on Their Property:
a. NRT or designee shall visit site and evaluate property;
will consult with
PO and explain findings;
b. NRT or designee shall send Declaration of Nuisance (see "attachment I")
to PO; and
c. Compliance check done by NRT or designee.
i. If found to be in compliance: no further action
taken at this time
ii. Iffound to be out of compliance: refer to Section
IV.
2. An Inspection on a Given Property Stemming From Complaint:
a. NRT or designee shall visit site and evaluate property
first; will leave
notice (see "attachment 2") or send initial letter
(see "attachment 3") to PO
if nuisance( s) detected;
4
!rJJ[9J~[?71
i. Call back (from PO):
1. NRT or designee will consult with PO and explain
findings;
2. NRT or designee shall send Declaration of Nuisance
to PO;
and
3. Compliance check done by NRT or designee
a. If
found to be in compliance: no further action
taken
at this time
b. If found to be out of compliance: refer to Section
IV.
ii. No call back (from PO):
1. NRT or designee shall send second letter (see "attachment
4") and Declaration of Nuisance to PO; and
2. Compliance check done by NRT or designee
a. If
found to be in compliance: no further action
taken
at this time
b. If found to be out of compliance: refer to Section
IV.
3. Diseased Trees Noticed in Field by the City:
a. NRT or designee shall follow all the same steps as scenario #2 above.
Additional details:
. "In compliance" refers to property owners who take all of the
measures listed in "attachment 6;"
. NRT or designee may mark diseased trees with tree marking
paint, ribbons, etc. and/or map them at any time;
. NRT or designee shall promptly notifY potentially affected,
adjacent property owners of disease existence in area
(see
"attachment 5");
. NRT or designee will provide adequate literature including, but
not limited to, information on the disease(s) present,
a list of
licensed Andover tree care companies and a handout
on proper
disposal and treatment of diseased wood (see attachment
6");
. NRT or designee will send a reminder letter no later than January
15 to property owners who have diseased trees that
are
considered public nuisances, which will indicate intentions
to
inspect (perform compliance check);
. If NRT or designee encounters property where there are no
trespassing signs and/or there is resistance from
a property
owner, the accompaniment of a sheriff will be requested
prior to
inspection;
. Standard compliance checks will begin no earlier than February
1 of each year and will go until all recorded properties
have been
addressed;
5
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. Special compliance checks will begin no earlier
than the date on
the
Declaration of Nuisance for that particular property.
Diseased Tree Removal/Sanitation Enforcement Policy
Section
III. Hiring City Contractor
Option
A
Each year, the City shall may hire one contractor to perform removals and/or treatments
of trees considered by the City to be public nuisances. This contractor will be utilized by
the City when property owners have failed to meet the deadline set forth in the
Declaration of Nuisance. Additional details on this are as follows:
1. The City will set up a bid opening, inviting all Andover licensed tree care
companies to submit sealed bids on removal and proper treatment of diseased
trees;
2. Interested contractors will provide bids
on tree removal and treatment
requirements as specified by the NRT or designee including but not limited to the
following:
a. Cutting down the tree and leaving the stump no higher than 2 inches above
the finished grade;
b. Hauling away and properly treating all of the wood and brush
3. The City will formulate a formal contract with the hired contractor, which will
outline all of the pertinent details describing expectations, responsibilities,
timeframes, penalties, etc.; and
4. The length of the contract will be for one year starting the date of the agreement.
There may be situations that have special circumstances. A situation involving a property
containing a large volume of diseased trees may be encountered. This may occur on land
of a large property owner, such as a farmer.
In these instances, the NRT or designee will decide whether or not it's feasible to use the
City contractor for the work. These cases may render the need to hire a logger or land-
clearing company to perform the work.
If this situation occurs, the NRT or designee will have the right to get at least two bids
from contractors of this sort and hire it out.
6
!Jj)[eJ!J~r
If the bid from a contractor exceeds 10% of the land value or a maximum of $5,000, the
nuisance abatement will be subject to City Council approval.
Option B
The City may also operate on a case-by case basis, where three or more contractors are
asked to give bids for each situation where a property owner has failed to meet the
deadline set forth. In this case, the lowest bid will be accepted. There will be no formal
contract set up but the hired contractor for each job will be held to the same treatment
requirements criteria.
Diseased Tree Removal/Sanitation Enforcement Policy
Section IV. Abatement and Assessment Process
For those property owners who fail to abate the public nuisance(s) noted on their
property, the City will abate the public nuisance(s) and assess the property as follows:
1. The NRT or designee will quantify the number and sum up the total diameter of
all ofthe trees to be condemned (Option A only);
2. The City contractor will be notified to review the property and will submit a
proposal to the City within the timeframe established under the contract;
3. The NRT or designee will provide written authorization to the City contractor (or
lowest bidding contractor if working under Option B) to perform the work;
4. Upon completion, the NRT or designee will evaluate the property to ensure
conformance to standards and pay the contractor for services provided; and
5. The NRT or designee will send a letter to the property owner summarizing the
charges to be paid, and shall report the same to the City Clerk.
6. If the property owner fails to pay the City within the designated time period, the
City Clerk shall list all such charges, along with a City administrative cost,
against each separate lot or parcel by September l5t of each year as special
assessments under Minnesota Statutes Section 429.10l, and other pertinent
statutes. These special assessments are to be collected commencing with the
following year's taxes, unless provided for otherwise by consent and action of the
City Council. All assessments levied for the repayment of tree disease abatement
costs shall be pursuant to Minnesota Statutes Section 429.101, Subd. 2.
7
""
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director ofPu arks / City Engineer
SUBJECT: Discuss Fencing for Tower #1 (Rose Park)/City Project 11-14 - Engineering
DATE: May 24, 2011
INTRODUCTION
The City Council is requested to discuss proposed fencing for Tower #1 and direct staff on how
to proceed.
DISCUSSION
The painting and rehabilitation has begun on Tower #llocated in Rose Park. As part of this
project a fence is proposed to be constructed around the perimeter of the Tower to secure the
storage tank and prevent vandalism.
Over the last several years the Tower has been painted with graffiti and most recently a lock box
that was placed on the Tower to allow access for ClearWire for the installation of their
equipment was tampered with. Pictures of the graffiti are attached. To protect and prevent these
types of activities, a fence was budgeted into the painting and rehabilitation project for the
Tower.
The fence was not bid with the project because tower contactors do not typically do fencing work
and by working with a local contractor the City can receive a more favorable price.
Staff recommends the installation of a secure fence shown on the attached picture. The fence
would be 6 foot rod iron with shepherd hooks at the top. A gate would be installed at the
driveway entrance to the Tower. This fence is similar to the fence Coon Rapids installed around
their Tower off of Hanson Boulevard south of Bunker Lake Boulevard. The difference would be
we would not construct the pillars due to the cost. A preliminary cost estimate is also attached.
This fence would be an attractive fence that fits within the park and the surrounding
neighborhood.
If this fencing is acceptable to the City Council, staff will proceed with soliciting 2 or more
quotes and the fence will be installed after the Tower rehabilitation is complete.
BUDGET IMPACT
The project budget for Tower #1 Painting and Rehabilitation is $650,000. The installation of the
fence was figured into this project budget.
Mayor and Council Members
May 24, 2011
Page 2 of2
ACTION REQUESTED
The City Council is requested to discuss proposed fencing for Tower #1 and direct staff on how
to proceed.
Respectfully submitted,
CJ~Q, ~
David D. Berkowitz
Attachments: Pictures ofGraffiti~nce Detail{ Cost Estimate/'
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Security and protection are combined with the beauty of ornamental fencing in the Invincible'" design.
Each picket is spear-topped and extends one foot above the top rail, curving outward to make this fence
incapable of being overcome, as the name implies.
Like all Aegis II@ fences, the Invincible'" can follow almost any grade and retain its clean, straight look.
Page 8
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May 19 11 07:07a
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ESTIMATE
4141160th LN. NW
*i~~ Andover, MN 55304
Number: E101
Phone: 763-286-1213
Fax: 763-427-7073
Date: May 19, 2011
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NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
FROM:
Jim Dickinson, City Administrator
SUBJECT: 2011-2012 Council Goal Discussion
DATE:
May 24,2011
INTRODUCTION
At the February workshop, the Council decided to independently submit City goals. Those goals we
submitted and assembled for the March workshop, and discussed in detail at the April workshop. Based
on Council discussion, Administration has refined the goal list.
DISCUSSION
Administration has assembled the submitted Council goals into the attached document in the following
categories:
1.
Fiscal Goals
2.
Commercial/Residential DevelopmentJRedevelopment Goals
3.
Collaboration Goals
4.
Service Delivery Goals
5.
Livability/Image Goals
Also included are Council value statements.
ACTION REOUESTED
Review the attached 2011-2012 Council goals/values to determine what the Council would like to
fonnally adopt at the June 7th City Council meeting.
City of Andover
2011-2012 Values & Goals
Fiscal Values:
1. Assure city financial stability through cost effective services.
2. Focus spending on community needs; wants need to be supported by new or redirected
sustainable revenues.
3. Don't commit dollars today that will commit the City to unsustainable future expenses.
4. Discuss employee salaries and the review process with the budget development process,
this should include reviewing salary
ranges, cost ofliving adjustments (COLA),
longevity, and merit based pay.
CommerciallResidential DeveloDment/RedeveloDment Goals:
Value statement: The City wants to
be supportive of those invested in or wanting to be
invested in our community.
1. Review TIF district expirations; discuss future planning and options available which may
include the creation of new TIF Districts.
2. Facilitate upgrades or redevelopment of blighted or underdeveloped
commercial/industrial parcels.
3. Help stimulate business growth in Andover through more business friendly municipal
costs and regulations.
4. Develop a business outreach plan to improve City relationships with the business
community.
5. Analyze existing commercial areas to determine if expansion is feasible and seek out new
areas to serve the community.
6. Continually evaluate how to meet
sewer/water needs of any proposed development
projects.
7. Review City development review processes to reduce unnecessary development costs
Collaboration Goals:
Value statement: The City is supportive
of collaboration efforts that are cost-effective
and improve efficiency in delivering
services.
1. Rethink how we deliver existing basic city services and seek lower cost with increased
productivity.
2. New collaboration opportunities must be a win-win for the participating cities.
3. Continue to work on developing working relationships with: school district, county, and
adjoining cities; the goal being
to reduce costs, improve delivery of services, and be as
efficient as possible.
4. Work with waste/garbage haulers to
determine if a more efficient garbage collection
process for the community can be
achieved.
Service Deliverv Goals:
Value statement: The City is committed
to providing efficient and cost-effective city
servIces.
1. Determine if the City should eliminate parks not used or useable for cost savings;
consider elimination of tot lots;
focus development on larger parks and trail system.
2. Review the City relationships with the local sports associations to help provide for
exceptional program delivery to the
community.
3. Pursue paperless opportunities whenever possible and feasible.
4. Analyze the "administrative fine" process to reduce use of courts, increase local
revenues, and improve code compliance.
5. Explore opportunities with law enforcement to improve community policing.
6. Pursue local programming during summer or school days for the community youth by
effective utilization of the Community
Center and the City's relationships with local
service organizations.
7. Continually review our processes
to reduce unnecessary or unwanted service deliveries.
LivabiIitv/Imal!e Goals:
Value statement: The City recognizes
that providing quality basic & desired services
enhances the quality of life of our
residents.
1. Pursue preserving open space when viable and feasible opportunities are available.
2. Continue efforts along Hanson Boulevard with promoting sustainable landscape.
3. Determine ifthe Livable Communities Program is a viable program for Andover.
4. Determine if Metro Transit can be expanded into Andover.
5. Be creative in improving and adding amenity options for the residents of Andover.
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Councilmembers
FROM:
Jim Dickinson, City Administrator
SUBJECT: 2011 Budget Implementation
Progress & March 2011 Investment Report
DATE:
May 24,2011
INTRODUCTION
The overall City of Andover 2011 Budget contains total revenues of $28,910,245 and total expenditures
of $30,785,805. The $1,875,560 of expenditures over revenues is largely due to prepaying debt in order
to save on interest expenditures.
The 201IBudget includes a total property tax levy of $10,856,299: $7,500,802 (69.09%) operational
levy, $1,929,112 (17.77%) debt service levy, and $1,426,385 (13.14%) capitaVwatershed levy.
This
reflects a zero percent gross levy increase as compared to the 2010 budget.
DISCUSSION
The following represents City Administration directives and departmental expectations for 2011:
1. Expenditure budgets while approved,
expenses are to meet with the spirit that needs are fulfilled
first, expansions of service and
special requests are to be reviewed with City Administration
before proceeding.
2. Departments are committed to search
for the best possible prices when purchasing goods and
services.
3. Departments are committed to continually
searching out new efficiencies and to challenge the
status quo of how the City provides
services. We don't do things (or provide a service) just
because we have always done it that
way!
4. Departments are committed to searching
out collaborative opportunities with our neighboring
government agencies to facilitate
efficient and cost-effective utilization of governmental assets
and personnel.
5. Department are committed to developing
effective consistent and ongoing communications with
City residents, businesses and other
stakeholders.
The followinl! attachments are orovided to assist discussion in reviewinl! 2011 orOl!ress: other
documents may be distributed at the meetinl!:
1. General Fund Expenditure Budget Summary
- Budget Year 2011 through April 20 II
2. Investment Maturities Summary - April
20 11 (Investments managed by City Treasurer)
3. Draft Model Resolutions -
a.
Supporting the Concept of Cooperation and Collaboration to Promoting Greater
Efficiency in the Use of Public Resources (City & School version)
b.
Resolution Supporting the Cooperation and Collaboration of Local Governments in
Anoka County and Promoting the Greater Efficiency in the Use of Public Resources
(County version)
.,
ACTION REOUESTED
The Council is requested to receive a presentation and provide direction to staff.
CITY OF ANDOVER
General Fund Budget Summary Totals
Budget Year 2011
I
2010
I I
2011 I
I REVENUES
I
Budget AprYTD % of
Bud Final
Budget AprYTD % of Bud
General Property Tax
$
7.308.495 $ 0%
$ 7,191,602 $ 7,217,219 $ - 0%
Licenses and Pennits
237,055 88,934 38%
329,901 250,080 66,803 27%
Q)
Intergovernmental
---~--_._-------_.._.~--~--._--.- -_...-
567,498
193,742 34%
570,097 558,215
174,055 31%
Charges for Services
543,500 182,148 34%
755,184 580,200
175,634 30%
Fines
100,750 33,560 33%
104,780 105,750
22.932 22%
Investment Income
65,000 5,273 8%
70.368 65,000
6.023 9%
Miscellaneous
83,400 85.970 103%
136.684 84.900
53.215 63%
Transfers In
196,930 196.930 100%
196,930 196,930
196,930 100%
Total Revenues
$
9,102,628 $ 786.557 9% $
9,355.546 $ 9,058.294
$ 695,592 8%
I
2010
I I
2011 I
I EXPENDITURES
I
Budget AprYTD % of
Bud Final
Budget Apr YTD % of Bud
GENERAL GOVERNMENT
Mayor and Council
$
104,251 $ 45,108 43%
$ 100,710 $ 106,956
$ 45,066 42%
Administration
132,967 41,035 31%
131,218 138,157
44,536 32% G)
Newsletter
2~,000 ________..s,2_6~ .__. __ ..3!:".. _ ._ 17,094 27,500 10,738 39%
Human Resources
60,744 5,528 9% -54:9.68--- . - -36;221--.-.-...6;319
----- ... .!io/; _...-. . --~-"
Attorney
178,500 42,900 24%
172,775 178,300
43,028 24%
City Clerk
96,828 33,878 35%
95,166 103,333
35,811 35%
Elections
49,126 1,790 4%
37,927 6,750
1,886 28%
Finance
202,011 65.795 33%
194,865 212,967
69,728 33%
Assessing
152.500 0%
144.760 152,500
51 0%
Infonnation Setvices
150,812 37,814 25%
136,931 154.871
38.603 25%
Planning & Zoning
328,449 100,502 31%
327,566 355,258
107,891 30%
Engineering
390,087 120,604 31%
389,037 414,408
131.991 32%
Facility Management
571,716 132,256 23%
421,850 553.739
123,797 22%
Total General Gov
2,440.991 632,475 26%
2.224,867 2,440,960
659,445 ~7.~
PUBLIC SAFETY
Police Protection
2,599,246 649,811 25%
2.599,246 2,615,407
653,852 25%
Fire Protection
1,070,385 340,610 32%
967.716 1,077,084
330.808 31%
Protective Inspection
346,282 100,930 29%
330,709 363,789
lllAIO 31%
Civil Defense
15,909 5,742 36%
15,450 16,463
6,532 40%
Animal Control
9,970 1,606 16%
6,952
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DRAFT MODEL RESOLUTION
Resolution # -
A Resolution of the (insert name of jurisdiction) Supporting the Concept of Cooperation and
Collaboration to Promoting Greater Efficiency in the Use of Public Resources
WHEREAS, the county, cities, and school districts in Anoka County have been meeting to explore
and improve the cooperation and collaboration between the local units of government; and,
WHEREAS, the local units of government in Anoka County have a history of working together to
reduce costs and provide efficient services; and,
WHEREAS, the economic, social, and civic environments continue to change requiring local units
of government to develop new methods of service delivery; and,
WHEREAS, the changes in the roles and working relationships of elected officials, staff, and
constituents, the evolution of the services to be delivered, and the degree and accountability of authority
require vision-driven leadership; and,
WHEREAS, we must lead through an uncertain financial future, unstable economic conditions,
undesirable financial trends, unfamiliar budget practices, changing organizational models, worried
employees, and a concerned population:
NOW, THEREFORE, BE IT RESOLVED that (insert name of jurisdiction) embraces the concept of
cooperation and collaboration to promote greater efficiency in the use of public resources and is
committed to exploring opportunities.
BE IT FURTHER RESOLVED that (insert name of jurisdiction) support the efforts of the City,
County, and School Collaboration Project and endorse the five principal focus areas:
1. Trust and Information Sharing: Establishing an environment of trust among the cities, county, and
school districts, and developing better working relationships and providing more cost-effective
public services.
2. Service Sharing: Facilitating efficient and cost-effective sharing of services, facilities, and other
resources.
3. Fiber and Technology: Maximizing the use of fiber and shared technology to support public
services.
4. Economic Development: Promoting a business-friendly environment that expands and retains a
dynamic range of business and industry within our communities.
5. Citizen Communication: Developing effective, consistent, and ongoing communication networks
'/0 with citizens, businesses, and other stakeholders.
(Suggested Optional paragraphs to consider)
_.-~,.
BE IT FURTHER RESOLVED that the chief administrative officer shall lead and direct staff to
work with other units of government to implement this project and keep the (insert name of elected body)
informed and engaged in the process.
- 5' .
BE IT FURTER RESOLVED THAT Staff of (insert city/county /school district name) at all levels are
encouraged and directed to work with their and counterparts in other governmental units to identify
opportunities for cooperation and consolidation and recommend these opportunities to their supervisors.
BE IT FURTHER RESOLVED THAT The managers and supervisors of this (city/county/school
district) are hereby authorized to test opportunities for cooperation and consolidation of services and
implement them where practical.
-,,-
PROPOSED COUNTY RESOLUTION
Resolution # -
RESOLUTION SUPPORTING THE COOPERATION AND COLLABORATION OF LOCAL
GOVERNMENTS IN ANOKA COUNTY AND PROMOTING THE GREATER EFFICIENCY
IN THE USE OF PUBLIC RESOURCES
WHEREAS, the county, cities, and school districts in Anoka County have been meeting to explore
and improve the cooperation and collaboration between the local units of government; and,
WHEREAS, the local units of government in Anoka County have a history of working together to
reduce costs and provide efficient services; and,
WHEREAS, the economic, social, and civic environments continue to change requiring local units
of government to develop new methods of service delivery; and,
WHEREAS, the changes in the roles and working relationships of elected officials, staff, and
constituents, the evolution of the services to be delivered, and the degree and accountability of authority
require vision-driven leadership; and,
WHEREAS, we must lead through an uncertain financial future, unstable economic conditions,
undesirable financial trends, unfamiliar budget practices, changing organizational models, worried
employees, and a concerned population:
NOW, THEREFORE, BE IT RESOLVED that Anoka County embraces the concept of cooperation
and collaboration to promote greater efficiency in the use of public resources and is committed to
exploring opportunities.
BE IT FURTHER RESOLVED that Anoka County supports the efforts of the City, County, and
School Collaboration Project and endorses the five principal focus areas:
1. Trust and Information Sharing: Establishing an environment of trust among the cities, county, and
school districts, and developing better working relationships and providing more cost-effective
public services.
2. Service Sharing: Facilitating efficient and cost-effective sharing of services, facilities, and other
resources.
3. Fiber and Technology: Maximizing the use of fiber and shared technology to support public
services.
4. Economic Development: Promoting a business-friendly environment that expands and retains a
dynamic range of business and industry within our communities.
5. Citizen Communication: Developing effective, consistent, and ongoing communication networks
with citizens, businesses, and other stakeholders.
BE IT FURTHER RESOLVED that the County Administrator shall lead and direct staff to work with
other units of government to implement this project and keep the County Board of Commissioners
informed and engaged in the process.
-7"
~
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2012-2016 CIP Discussion - Sanitary Sewer System Financial Projections
DATE: May 24,2010
INTRODUCTION
In late March, AdministrationlFinance distributed baseline worksheets to Department Heads as a 2012-
2016 CIP kick-off. Subsequent discussion has centered on the need of other committees (Vehicle
Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community
Center Advisory) to start their work.
DISCUSSION
Throughout the summer a significant amount of time will be spend on evaluating water/sewer
infrastructure, transportation improvements, building maintenance, equipment and park and recreation
needs. Each of these items will be supported by a detailed analysis of funding sources (based on various
assumptions and estimates) that will be presented to the Council for review at future workshops.
At this time the Staff would like to discuss with the Council the current Sanitary Sewer Svstem
Financial Proiects and in uarticular the theory behind the sanitary sewer rate structure. The
urimarv discussion uoint will be how commercial urouerties are billed for service. Attached is the
current Sanitary Sewer System Financial Proiects that will be used to helu with discussion. Other
materials will be urovided at the workshou.
ACTION REOUESTED
The Council is requested to receive a brief presentation, discuss current sanitary sewer rate theory and
provide direction to staff.
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.
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2012 Budget Development Discussion
DATE: May 24, 2011
INTRODUCTION
City Administration along with Department Heads have started focusing on the 2012 Annual
Operating Budget Development process and is looking for City Council direction as the
preparation of the 2012 Annual Operating Budget proceeds.
City Administration will review with the Council the bold italics items at the meeting.
DISCUSSION
The following are 2012 Budget Development guidelines were adopted at the April 5th City
Council meeting:
1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and
positioning the City for long-term competitiveness through the use of sustainable revenue
sources and operational efficiencies.
Note: Preliminary Anoka County Assessor taxable market value figures for the City of
Andover are reflecting a 6.7% decrease in total taxable market value. The City will not
receive any Market Value Homestead Credit in 2012&2013 also it is likely the State of
Minnesota will vlace levy limits on cities for 2012 & 2013 levies.
2) Continue with the current procurement and fmancial plan to appropriately expend the bond
proceeds generated from the successful 2006 Open Space Referendum.
Note: The Open Space Advisory Commission and City Staff are actively pursuing the third
open space purchase.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 40% of planned 2011 General Fund expenditures and the preservation of
emergency fund balances (snow emergency, public safety, facility management &
1
information technology) through targeting revenue enhancements or expenditure limitations
in the 2011 adopted General Fund budget.
Note: With lJrolJerty tax revenues making up over 80% of the total General Fund revenues
(up tram 74% just two vears ago) additional cash flows designations are alJlJropriate.
4) A commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
Note: The 2011 levy was 17. 7%, the margin available to 20% would be sufficient to fund a
small equipment bond. The lJrimarv concern at this lJoint is what restrictions will be lJlaced
bv the current legislative session.
5) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule.
Note: This is being done as part of the 2012-2016 CIP development process.
6) A team approach that encourages strategic planning to meet immediate and long-term
operational, staffing, infrastructure and facility needs.
Note: City Administration is hopeful the Anoka County City/County/School District
Cooperation and Collaboration project will help achieve this guideline.
7) A management philosophy that actively supports the funding and implementation of Council
policies and goals, and a commitment to being responsive to changing community conditions,
concerns, and demands, and to do so in a cost effective manner.
Note: The City Council is currentlv setting discussing and will soon formallv adolJt 2011-
2012 Council Goals. These goals pay slJecial attention to the current economv. demographic
changes. and the pursuit of collaborative opportunities.
...............................................................................
Fund Balance Forecast Update:
Administration will review with the Council the attached 2010 General Fund Balance
Analvsis at the meetinf!.
2
Staffing:
No new staffing requests are expected from City Departments for the 2012 budget.
Administration's first request, if funding is available (approximately $75K), would be to exercise
the recall of the Public Works employee that was laid off as part of the 2010 budget process. No
furloughs or hour reductions are anticipated at this time.
With various position vacancies, Administration has and continues to closely monitor staffing
availability and budget to maintain adequate service levels to the publk. Listed below are
positions that have been reviewed over the past seven vears. along with current disposition:
Community Development Director -Currently vacant due to a recent retirement.
Position is currently advertised for replacement, it is
anticipated this position will be filled in June 2012.
Building Permit Technician -Currently vacant due to a recent retirement. Duties
of this position assigned to other city staff, position
replacement is dependent on new housing starts.
Maintenance Worker -Position is vacant and currently unfunded. Was
part of the 2009 layoff program to address revenue
shortfall.
General Clerk -Position is vac,ant and currently unfunded. Was part
of the 2009 layoff program to address revenue
shortfall.
Building Inspector -Position is vacant and currently unfunded. Was part
of the 2009 layoff program to address revenue
shortfall
City Clerk -Position is vacant and currently unfunded. Title of
City Clerk assigned to City Administrator, duties
assigned to other city staff with a title change
(Deputy City Clerk).
Associate Planner -Position is vacant and currently unfunded. Position
was not replaced in 2009 due to a resignation.
Engineering Interns -Positions vacant and unfunded. No interns have
been hired since 2009.
Summer/Seasonal Staffing -Number of summer staffing reduced significantly
from 11 to 5 in 2009. We are now at 7.
3
Administrative Assistant -Position reduced to half-time position after a
retirement.
Accounting Clerk -Position vacant & unfunded after a retirement.
Duties assigned to other Finance Department Staff.
Finance Director -Position vacant and unfunded. Position duties
performed by City Administrator and Finance
Manager (i.e. Assistant Finance Director).
Personnel Related Implications:
To date the following are projected issues facing personnel related expenses:
1. In Administration's opinion the current salary compensation package is competitive with
other government entities. Administration and Human Resources will be reviewing
position-based salaries in detail over the next few months to confirm competitiveness. As
oart of the budf!et orocess. oav steos for elif!ible emolovees will be included in the 2012
budf!et orooosal. but no cost of livinf! adiustment (COLA) is recommended.
Council feedback/direction is souf!ht on this tooic.
2. A midyear review of the health plan will be conducted with our broker in June. The
insurance claims trends at this time do not appear to be favorable. The initial proposed
2012 budget for health insurance wi11likely carrY a 10% increase. with future hopes of a
lesser or no increase.
The City currently offers the employees a high deductible plan ($5,000 family, $2,500
single) with a health spending account (HSA), this was implemented in 2006. As part of
the program, the City pays for 100% of a single health insurance premium, 76% for a
family health insurance premium and contributes armually to the employees HSA.
3. At the most recent legislative session, legislature approved increased employee and
employer contributions to the Public Employee Retirement Association (PERA) as part of
the most recent public pension legislation, the necessary modifications are implemented
into the budget and the current increase is reflected in the PERA special levy.
Contractual Departments:
1. The City Attorney 2011 contract included a 1% increase ofthe 2010 rate.
Discussion for the 2012 contract willlikelv indicate. if Citv emolovees are not f!ranted a
COLA. the lef!al service contract would be treated the same.
4
,
2. The proposed 2011 City of Andover Law Enforcement expenditure budget is $2,615,407
which is offset by a Police State Aid revenue budget of $112,860 and School Liaison
revenue budget of $83,988 reflecting a net tax levy impact of $2,418,559.
The current Sheriffs contract provides for:
a. 80 hours per day of patrol service
b. 12 hours per day of service provided by a Community Service Officer'
c. School Liaison Officers in the middle school and high school
d. Patrol Investigator
e. 50% ofthe Crime Watch Program's coordinator position.
It should be noted that the Sheriffs Department always provides the required number of
deputies for all hours contracted by the City. If the Sheriff s Department has a vacancy
or a deputy is injured etc.., they still provide the City with a deputy at straight time even
though they may have to fill those hours with overtime which at times may cost the
Sheriffs Department additional, but is not billable per the contract.
Staff has had initial discussions with the Anoka Countv Sheriff on the 2012 contract
discussin!! the status qUO for most services. but increasin!! the Citv's commitment to the
Crime Watch Pro!!ram.
Also attached to this Staff report is some recent correspondence from Sheriff Stuart
discussin!! a current initiative the Sheriff's Office is undertakin!!. Citv Administration
was involved in discussions durin!! this initiative and will discuss in more detail at the
worksholJ meetin!!.
Council Memberships and Donations/Contributions:
The following memberships/contributions are included in the 2011 General Fund Budget:
. North Metro Mayors Association $13,709
. Association of Metropolitan Cities (AMM) $ 8,716
. Community Schools $21,000 - Terminates 6-30-2011
. Mediation Services $ 3,323
. YMCA - Water Safety Program $ 5,500 -2012 request is $7,500
. Youth First (Neighborhood Center) $12,000 -Seeking Teen Ctr. funding
. Central Center for Family Resources $ 1,500
The following donations/contributions are in the 2011Caritable Gambling Fund budget and
presented at fiscal impact in the proposed 2011 budget:
. Youth First - City Partner Fee $10,000 Funding request attached
. Alexandra House $10,000 Funded well below request
. Senior High Parties $ 1,200
5
Please note that any funding corning from the Charitable Gambling Fund is contingent on
available resources. Council direct is soueht on how to hudeet for 2012.
Caoital Proiects and Debt Service Funds
Capital Projects Levy:
Capital Projects Levy - The 2011 Capital Projects Levy Budget specifically designates
$1,391,385 of the general tax levy to capital projects and equipment needs relating to Capital
Outlay ($210,000), Road and Bridge ($1,064,959), Pedestrian Trail Maintenance ($54,926) and
Park Projects ($61,500). Specific designation of the tax levy to anticipated City needs and
priorities for transportation and trail maintenance, park projects and equipment outlays allows the
City to strategically allocate its resources and raise the public's awareness of City spending
priorities. The Road and Bridge levy is calculated according to Council Policy based on annual
growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased
according to the City Council budget guidelines.
. Road and Bridge - This levy is proposed for transportation programming related to
maintaining City streets, roadways and pedestrian trails. This would be the sixth year that
a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This
levy is also used for the City's seal coating and crack sealing programs and for street
overlays.
. Park Improvements - This levy is proposed as an annual appropriation to be used to
underwrite a wide range of park improvement projects as recommended by the Park and
Recreation Commission and approved by the City Council. This funding is intended to be
a long-term supplemental source of capital funding for park projects that would be
separately identified in the City's Five-Year Capital Improvement Plan.
e Capital Equipment/Projects - Under the Capital Projects Levy a levy is proposed to be
designated to capital improvement/equipment project expenditures identified through the
CIP process. Through this designation, the City, over time, will build a fund reserve to
avoid cash flow "spikes" and address a wide range of capital improvement needs such as
facility maintenance projects under a more controlled spending environment.
Direction is soueht from the Council as to whether or not Council commitment to the Cavital
Pro;ects Levv remains at the 2011 level. or should this increase or decrease?
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor
outstanding debt and to look for early debt retirement or refmancing opportunities that will yield
interest expense savings to the City. Staff and Ehlers & Associates have completed that review
and it appears at this time, there are not any refinancing opportunities and the Debt Service Fund
Budgets below is what is expected for 2012.
6
The preliminary 2012 Debt Service levy provides for the following debt service levies:
. 2004A G.O. Capital Imp. Bonds $ 405,292
. 2004 EDA Public Facility Revenue $ 1,092,684
. 2011 G.O. Equipment Bonds $ 102,107
. 2012 G.O. Equipment Certificate (new) $ 146,471
. 2010 G.O. Open Space Bonds $ 182,558
. ???? $ ??????
Total $1,929,112
The levy for the 2004 EDA Public Facility Bonds is presented at a levy that was identified in the
original pro-forma analysis for the community center. It should be noted that this levy is
scheduled to be reduced significantly starting in 2014, the levy will basically be offset by a
significant portion of the $635,000 YMCA annual rental payment.
The total 2012 Debt Service Levv proposed above is at the exact same amount as the 20111evv.
ACTION REQUESTED
The Council is requested to receive a presentation and provide direction to staff.
7
City of Andover 5/20/2011
General Fund
2010 Fund Balance Analysis
2010
Estimated
Budget
December 31, 2009 $ 4,328,412
2010 Pre-Audit Fund Balance Increase (Decrease) 782,493
Projected December 31,2010 5,110,905
Less: Snow Emergency (70,000)
Public Safety (70,000)
Facility Management (70,000)
Information Technology (70,000)
MVHC (490,186)
Prepaids /Inventories (206,666)
Working Cash Flow (3,660,102)
Estimated Balance Available for Adjustments $ 473,951
2010 Working Cash Flow Designation Calculation:
2011 Requested Expenditure $ 9,150,255
% of 2011 General Fund Expenditures 40.00%
$ 3,660,102
GF - Fund Balance,xls
8
Office of the Sheriff
Anoka County
Sheriff James Stuart
13301 Hanson Boulevard NW, Andover, MN 55304-4009 (763)323-5000 Fax (763)422-7503
May 17, 2011
Jim Dickinson, Administrator
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
RE: Law Enforcement Contract Information
Dear Mr. Dickinson:
As your Sheriff, I have expressed my commitment to providing premium services to our
communities while remaining cognizant of the financial challenges faced by us all. I wanted
to write to you and share some of our latest endeavors.
As part of that commitment, the Anoka County Sheriffs Office has thoroughly reviewed our
processes, pricing and office wide protocols with the goal of providing improved efficiency
and better overall services. I assigned four of our Command Staff members to a task force
to conduct this review. The team's assigned task was to analyze options and potential
modifications for our cities 2012 contracts. They were also to identify potential
improvements that may serve to better meet the needs of our contract cities while being
mindful of our economic climate. They compared metro sheriffs office's methods and
pricing for contracted services. They also compared numerous local police departments
that were comparably sized to our individual communities.
The team's findings were significant. We found that when compared to other agencies, the
Anoka County Sheriffs Office provides:
1. More personalized services including assigned city liaisons, deputies and
investigators, etc...;
2. Better overall value; and
3. An ability to ensure that calls for service are handled more efficiently through
economy of scale (especially when compared to police departments).
Although our study found that we provide excellent services at an excellent price, I still
pushed our team further to tackle the task offinding alternatives for improvement. We
Affirmative ACtiOniIEqU~ Opportunity Employer
Jim Dickinson, Administrator
City of Andover
May 17, 2011
Page 2
identified one final potential cost saving option that we began referring to as "District"
coverage.
The "District" Concept
The concept behind the district coverage is expanded collaboration and cost sharing
methods while not deviating from our public safety standards. This can be accomplished
through the further sharing of resources by two or more cities that are able to see flexibility
in coverage based on current staffing levels. The overall partnership MUST maintain an
average of minimum coverage standards for public safety as set forth by our office.
Unfortunately, at this time not all cities that contract services through the Anoka County
Sheriffs Office have flexibility in their current coverage in order to be eligible for this
partnership. Based on our review of current contract coverage, the cities of Andover, East
Bethel, Oak Grove and Ham Lake possess the flexibility in coverage to consider entering
into a "District partnership". Other cities would need to increase their coverage baseline in
order to join a district. We recently began discussing the implementation viability with the
eligible cities.
Through informal discussions, we found that Andover was not interested in pursuing a role
in the district concept at this time. East Bethel, Oak Grove and Ham Lake are interested,
and will be pursuing this option for 2012 contracts.
The "District" provides many benefits including improved collaboration and overlap of
resources which results in a reduction in overall expense. Additionally, as future growth
needs develop, this allows participant cities to share the cost of necessary expansion rather
than each city needing to absorb the brunt of the cost on its own. This can be an attractive
option for cities not currently eligible to participate that wish to expand coverage in the
future. They would be able to expand coverage and join a district without having to
increase by 8 hour increments as in the past.
The total district coverage contract amount is to be discussed and divided amongst the
participant cities. The participant cities have the flexibility to decide amongst themselves
how the total is apportioned for payment to the county.
We recognize that the expense apportionment will vary for participating cities depending
on the cost sharing model selected by the participant cities. We provided examples based
on current coverage, calls for service, population etc. We also recognize that there will
need to be separate contracts for Community Service Officer coverage in the event that not
all participating cities desire this type of service.
This is ultimately a compromise designed to meet the economic needs of our cities while
requiring adherence to minimal public safety standards. As with many compromises, there
are negative factors to be considered. Specifically, there will be a reduction of self
sufficiency and personalized public safety services for each city. However, it will continue
10
Jim Dickinson, Administrator
City of Andover
May 17, 20ll
Page 3
to be our goal to meet the needs of all of our contract cities to the best of our ability. It is
important to note that the Anoka County Sheriffs Office will maintain all operational
management and responsibility for scheduling, coverage, and role assignment, etc. . .
I have been pleased with the overall spirit of cooperation and communication that has been
developing throughout this short process. This is a "work in progress" that can surely be
refined, as needed, as time goes on. I firmly believe that open communication is necessary
for us to find successful outcomes that will continue to benefit everyone involved,
especially the citizens that we all serve.
Please do not hesitate to contact my office should you have any questions or if you need
any clarification. Thank you again for your commitment to public safety.
Sincerely,
/~
~es Stuart
Sheriff
JSjklh
1 1
6701 Highway 10 NW YOUTH FIRST
Ramsey, MN 55303 COMMUNITY
Phone: 763-421-8530
Fax: 763.421-8960
www.youth1st.net OF PROMISE
May 5, 2011
City of Andover
1685 Crosstown Blvd.
Andover, MN 55304
Dear City of Andover,
In our 2011 Partner Contribution request we indicated that in 2012 we would be asking each of
the partners to increase their annual contribution from $7,500.00 to $10,000.00.
The free quality afterschool and summer programs that we offer in your City are a valuable
asset to the youth and families that we serve. As our organization continues to keep the cost of
operating our programs low we are also working hard to meet the wide variety of needs that
our youth and families face. We will continue to use the funds that you generously give our
program in a fiscally responsible manne~.
Thank you for your consideration of our request please let me know if you have any questions.
~ CARING
Diane Henning SAFEP~DULTS
NWACCC Board Chair a heallhyACES
~TABL S'a"
o se""e: Sl<ILLS
JlROtlUnilles
Active Partners with:
. Anoka County. City Governments of Andover, Anoka & Ramsey. School District #11 . Business.
. Faith Based Communities. Civic & community groups.
Youth First Community of Promise operates under the direction an~a2"'inistration of the Northwest Anoka County Community Consortium
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