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Home My WebLink AboutMay 19, 2011 --- - C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting May 19, 2011 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/5/11) 4. Consider Application for Scheduled Use of Recreational Facilities/Andover Basketball Summer League 5. Consider Application for Scheduled Use of Recreational Facilities/Andover -MV Mustangs 35+ Amateur Team 6. Update of Skate Park/08-0a, Cont. 7. Discuss 2012-2016 Park Capital Improvement Plan, Cant. 8. Outstanding Items 9. 10. Chair's Report 11. Adjournment 7:15 P.M. or Shortlv ThereafterlWorkshoD Session A. Workshop Session 1. Discuss Park Comprehensive Plan and Future Playground Equipment Replacement, Cont. 1665 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-6923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public WorkslCity EngineerJ)t>,b From: Todd J. Haas, Assistant Public Works Director Subject: 4. Consider Application for Schedule Use of Recreational Facilities/Andover Basketball Summer League Date: May 19, 2011 INTRODUCTION This item is in regard to considering an application for scheduled use of recreational facilities from the Andover Basketball Summer League. DISCUSSION Attached is the application from the Andover Basketball Summer League. They have requested to use the basketball court at Sunshine Park for the upcoming summer on Wednesday's starting on June 15th thru August 31 st from 10:00 am to noon. ACTION REQUESTED The Park and Recreation Commission is requested to consider approving the application as requested by the Andover Basketball Summer League. Respectfully submitted, T'1tf~ CC: Brad Siebold, Andover Basketball Summer League (sent bye-mail) Attachments: APplication/ H:\Engineering\Parks\Park & Rec Packet Information\ltems\2011\051911\item 4.doc -- ---.----------- ;aoll B~r.Jf 5<-[1(.4 ~ ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities AJ1) b \.I 0''' 60. iL~'#6. (/ J vl1tl'l'Ir:::r ? e'fq lie ../ Association President 'I3/'J~Y _5>"e/:;6/J... Phone (Home) 7 I.-? C/ j;H ri! '7 r;:, I Print Name (Work) ~~~~J (Mobile) 7 (p 3> "3"7 0 -'7 CJ I 7 Association President (E-mail) .h_ "" /' ~ ~ ,,/~JJ ~ Signature (required) . ~ Date C LI/1?C i-t4f . II e {- Address l507,F ~UOw/)"J,9 ;V W City It KJ 6 I.! e I State 111 F{ Zip S..5:'" 0 <(' APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER"SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - SECOND THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year :30 30 RECEIVED Number of participants expected from Andover this year Number of participants in program last year .J() APR 2 7 2011 Number of participants from Andover last year 30 CITY OF ANDOVER Age brackets for participation l'?> . 1 Number of game fieldslrinks needed per week this year /Iweet) (wedrtesd~ t:JNl-"I) I Indicate season start and end dates 02/15 - ?jJI(11 I , Time slot desired (list 2 choices) 1. 106'lM - /01- NaoA 2. List specific fields/rinks being requested (refer to attached listing) 1. .5UIU"/U~ /JAI'P ~h'Cj-J,~ II COO ,t- 2. Number of practice fields/rinks needed per week this year Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fe'e as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8/20/09 fielduse.doc 2 C I T y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission cc: David D. Berkowitz, Director of Public WorkslCity Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider 2011 Application for Scheduled Use of Recreational Facilities/Andover-MV Mustangs 35+ Amateur Team DATE: May 19,2011 INTRODUCTION This item is in regard to consider a request by the Andover/MV Mustangs 35+ Amateur Baseball Team to play 9 games at Andover Station North Ball Field Facility. DISCUSSION Attached for your review is the application that has been submitted by the Andover/MV Mustangs 35+ Amateur Team to play games on the following days: June 3, 19, & 26; July 22 & 24 (2 games); August 5, 7, & 14. The total fee for the use of the fields is $280 based on 2 hour games. The team has made arrangements with Andover Baseball Association to use either the west or middle field at ASN on these dates. ACTION REQUIRED The Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreational Facilities as requested by the Andover/MV Mustangs 35+ Amateur Team. Respectfully submitted, ~/- Todd J. Haas Cc: Jason Saulsbury, Andover/MV Mustangs (copy sent bye-mail) Joe Ruhland, Andover Baseball Association (copy sent bye-mail) Attachments: Application --- -- Zoll .s'.Aioall (lPo.rekJl ~w.Jk.. ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover/MV Mustanas 35+ Amateur Team Association President Jason Saulsburv Phone (Home) (763) 712-5758 Print Name (Work) ~ (Mobile) (612) 868-9101 Association Preside ' :;:;t:'} h (E-mail) iason.saulsburvCCUamail.com Date City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - SECOND THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached), Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year Approx. 15 Number of participants expected from Andover this year 3 Number of participants in program last year Same Number of participants from Andover last year Same Age brackets for participation 35+ __._u__ 1 Number of game fields/rinks needed per week this year 1 Indicate season start and end dates 6/3. 6/19, 6/26. 7/22, 7/24. 8/5. 8/7, 8/14/11 Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) 1. ASN Middle Field 2. Number of practice fields/rinks needed per week this year Time slot desired (list 2 choices) 1. 7pm, day qame, 4 pm. 7:30pm. 1 & 5:30 pm, 4 pm. 3 pm. 3pm 2. o. :fo 30 3>' '1<> ;;:0 ?e> :Ie; :l.. List specific fields/rinks being requested (refer to attached listing) 1. 2. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8/20/09 fielduse.doc 2 Todd Haas To: Jason Saulsbury Subject: Andover/MV Mustangs 35+ Team 5/6/11 Jason; I figured out your fee based on the game days. The fee I would be as follows: . June 3 - $35 for 2 hours (the second hour would be $20 for lights) . June 19 - $30 for 2 hours . June 26 - $30 for 2 hours . July 22 - $35 for 2 hours (the second hour would be $20 for lights) . July 24 - $60 for 4 hours . August 5 - $30 for 2 hours . August 7 - $30 for 2 hours . August 14 - $30 for 2 hours Total would $280 If you plan to use the fields for practice, you would be also responsible to pay that fee also but I did not the days that you are considering. Call if you have any questions. Thanks. Todd 1 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park and Recreation Conunission CC: David D. Berkowitz, Director of Public WorkslCity Engineer ~ FROM: Todd J. Haas, Assistant Public Works Director ~ SUBJECT: 6. Update Skate Park Improvements/OS-08, Cont. DATE: May 19, 2011 INTRODUCTION This item is an update in regards to the status of the skate park. DISCUSSION Listed below is the update: . Skate park rules. Staff will provide an update as to the status for the approval of the rules. City Council was reviewing them at their meeting of May l7tb.. . Fund raisin!! efforts. The Task Force is looking at various ways of raising funds for additional equipment and will update the rest of the Conunission at the meeting. Note: Staff is also suggesting the Conunission that funds need to start being set aside for not only the replacement of the half pipe but for other park equipment, trails, shelters, fencing, etc. in all the other parks. . Skate park openin!! and otber events. Grand Opening for the skate park is scheduled for Thursday, June 23rd at 6 pm. The skate board competition is schedule for Saturday, July 9tb. at 5 pm which is part of the planned activities for the Andover Fun Fest. A skate board camp is scheduled for Wednesday, July 20tb. from 5 pm - 8 pm. Conunissioner Van Vark is coordinating these events. . Skate park construction activities and the assemblv of the equipment. The concrete has been poured as of this past Monday for skate park slab. The sidewalks were poured the following day. The restoration of the site will be done within the week or two by the Public Works Parks Department. As far as the delivery of the equipment, staff has been contact with American Ramp Company (ARC). It looks like the first or second week of June for delivery and setup. ARC had other jobs that have been lined up prior to us conunitting to them when the slab would be ready. ACTION REOUIRED No action is required as this is for update purposes only. Respectfully submitted, Todd J. Haas C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public WorkslCity Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Discuss 2012-2016 Parks Capital Improvement Plan, Cont. DATE: May 19,2011 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2012-2016 Parks Capital Improvement Plan (CIP). DISCUSSION Attached is a projected fund balance sheet that was prepared by the Finance Department for your use. The Commission should pay attention to the status of 20 11 end of the year balance which is estimated at this time to be around $138,80S. Based on the discussion from the last meeting, the Commission did request staff to discuss the possibility of projects that should be considered in 2012. After some discussion with the Parks Maintenance Department and the Director of Public Works it is recommended the Commission consider two projects. They are as follows: . Sunshine Park West Parkin!! Lot. As you know half of the parking is currently paved and the other half is gravel. This park is one of the main parks in the city and is used pretty much on an everyday basis as parking lot year round. The estimate to complete this is about $35,000. . Prairie Knoll Park Buildin!! Exoansion - This is another project that staff feels would be beneficial to the community. The existing warming house section of the building is small and needs to be expanded to accommodate the high use by the hockey association, the rink rat hockey players when the rink is not scheduled by the association, the free skaters and individuals that are using the sliding hill. If you have not been in the building during the hockey season, there really is not enough room for 1 team and usually there is some overlap of teams that makes it really tough and challenging to make room for the second team. The estimated cost to expand the west end of the building is $32,500. Note: The footings are already in place for the potential expansion of the building. If the Commission is interested and is recommending moving forward with the expansion, staff would make contact to see what kind of donation could be made by the hockey - ------------- association for either labor and/or materials. Without a donation oflabor and/or materials, the estimated cost of the expansion is $32,SOO. Just as a reminder, there are some parks that still need access to meet ADA requirements such as Pleasant Oaks and Rose Parks. Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot. Besides Sunshine Park that needs to be paved, Prairie Knoll Park also has been mention over the past couple years by Parks Department as a concern since the park is being used as a year round facility. BUDGET IMP ACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to the Public Works Department that the Ending Funding Balance should for each of the 5 years have a minimum positive balance of $SO,OOO.OO or more. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the 2012-2016 Parks Capital Improvement Plan. Respectfully submitted, ~4- Todd J. 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C I..ll.Co=~'ED..eo E gg c t,I9- =0- '0'0. ,2.2_e ~ D..lVll.g....CtIQlll..~ E II) COn:! ~ .5 ~~g a: -g~6a. GI gll)~t>~gc~ 0 ~ roro 11. Qj S f-~::t:: oo;:;ro 0::: '':.~C1lC >=:8'iti (J c mm.2' C) u lD>lll ctI:!:: - X..c;:::1ll2-X::tU::J - Q) '0"0 ,:: ... GI .cO'': -c~ca.,f! 3: 0.'-"'0 (1]3; O)C ,f! > cc "0 ca '0" E'C'- ll.~8[J ~ ~ci5~~i;j~~~ ~ ~ i!~.n r a: J=~~ Capital Plan 2011 thru 2015 City of Andover, :MN Project # 13-45001-01 Project Name Irrigation Improvements Type Improvement Department Park & Rec . Projects Useful Life 20 Years Contact AsstPublic Works Director Category Park Improvements Priority 2 - Medium Description . I The Park Commission would like to begin making irrigation improvements to one of the existing parks within the city. The parks they are considering is one of the following: Oak Bluff, Andover Lions. Wild Iris, Hills of Bunker Lake West, Fox Meadows, and Timber Trails. - Justification I By providing irrigation to the parks will allow the grass to grow better and provide a better playing surface area to play on. . Expenditures 2011 2012 2013 2014 2015 Total Improvement 100,000 100,000 200,000 Total 100,000 100,000 200,000 Funding Sources 2011 2012 2013 2014 2015 Total Park Improvement Funds 100,000 100,000 200,000 Total 100,000 100,000 200,000 Budget Impact/Other I Yearly maintenance wili be required in addition to the cost of utilities (water, electricty, etc.) . 44 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer 'I:D~ FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: ~Review Outstanding Items DATE: May 19,2011 Issues list as of 5/17/11 . .. COMPLETED PROJECTS- . ON-GOING PROJECTS- . Develoo Site Plans for all existing parks which indicates the facilities available. (On-Going). . Update of Park Dedication Improvement Fund Quarterlv Report - Next quarterly report is due in July. . Uodate of Quarterlv Sheriff's Department Reoort on Park Patrol & Vandalism - Next quarterly report is due in July. . Hawkride:e Park - Nothing new to report. A majority of the grading has been completed and the fields have been seeded. The turf is doing really well and will be ready for next year soccer season in the spring 2012. The paved trail is proposed to be completed around the perimeter of the park during the upcoming 2011 construction season (most likely in August or September). . City Hall Campus Hockev Outdoor Hockev Rink - The building still has some exterior work that needs to be completed that will be done yet this spring once the weather is good. Building Department is responsible for overseeing the completion of the building. Staff will be restoring washouts on the site. Staffhas contacted the hockey association about cleaning litter around the rinks and building. . Sophie's Park - Nothing new to report. The playground equipment has been installed along with the bituminous surface for the basketball court. The shelter posts are in and the completion of the shelter will be worked over the next few weeks after the YMCA is done. The rest of the items (restoration, sidewalk, etc.) will be worked on over the next couple weeks now that the road restrictions are off, ON-HOLD PROJECTS- . Hartfiel's Park- The project is on hold until the property owner considers their option, but the city at this time does not have the funds to buy the property. . Hills of Bunker Lake West Park - Item is on the agenda. TASK FORCE UPDATES- . Skateboard Task Force (Van Vark/Kowalewski) - Item is on the agenda. H:\Engineering\ParksIPark & Rec Packet Information\ltems\2011\051911\item 8.doc OTHER ITEMS OF INTEREST - . Hidden Creek North Park - It looks like at this point the Clear Wireless internet service will not be moving forward at the park. This will be removed from the issues list. . Rose Park (Water Tower #1) - Installation of Clear Wireless internet service has been completed, . Shadowbrook East Park and Andover Station North - It looks like at this point the Clear Wireless internet service will not be moving forward at the park. This will be removed from the issues list. . Prairie Knoll Park - It looks like this will start to move forward for some the improvements yet this summer, Staff will keep the Commission up to date when know when things will start happening. The City Council has approved the location of the cell tower which will be located on the east side of the park near Prairie Road and just north of the southeast field. . Communitv Garden Plots - All garden plots have been sold out for the upcoming season for 2011. Planting has started as of May 7th, . DOl! Park - Nothing new to report. To date, only one $100 donation has been received by the City recently. Information about the dog park can be found at (http://andoverdogpark.comL) . 2011 Events in Citv Parks or Facilities - At this point, the following activities are being checked into by the following Commissioners: . GeocachimuMelbel"l! and Ramnath - Article is scheduled to be in the July/August newsletter . Skate Park Competitions and CampNan Vark - Article is scheduled to be in the July/August newsletter . Buildinl! of Bird HouseslKowalewski - Working with the 4-H Club to build these . Ol"l!anized Trail Bike Ride/Lindahl- Need confirmation from Commissioner Lindahl on the date so it can be placed in the September/October Newsletter . WalkimuRunninl! Route /Butler - Need proposed route to be submitted to be included on City website or newsletter Note: If you have any items that you would like to add to the list, let me know at the meeting. HIEngineering\ParkslPark & Rec Packet Informationlltems12011 1051911 litem 8.doc 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: David D. Berkowitz, City Engineer/Director of Public Works FROM: Todd 1. Haas, Assistant Public Works Director SUBJECT: AI. Discuss Park Comprehensive Plan and Park CIPlPlayground Equipment Replacements, Cont. DATE: May 19, 2011 INTRODUCTION The Park and Recreation Commission is requested continue to discussing the Park Comprehensive Plan and the Park CIP for playground equipment replacement. DISCUSSION At the last meeting, the Commission reviewed parks 20 thru 36. Please bring your Park and Recreation Commission Information Packet. The information that the Commission will continue reviewing is in Tab F (2006 Existing and Future Park Facilities Chart) starting with Park 37 (Creekview Crossing Park). The Commission will also need to discuss the philosophy (if there is time available at the end of this item) in reviewing the replacement of playground equipment and renovations for rural and urban parks. Chairman Butler provided a draft of his thoughts couple meetings ago. Please review draft and bring your comments to the meeting so the Commission can discuss them. Kevin Starr, Public Works Parks Maintenance Supervisor, will also be at the meeting to participate in the discussion. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing Park Comprehensive Plan and the Park CIP for playground equipment replacement. Respectfully submitted, ~/~4 Todd J. Haas